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HomeMy WebLinkAboutMN-BPW-1989-03-22109 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. March 22, 1989 PRESENT: Mayor Gutenberger Commissioners - (S) Cannon, Daley, Reeves, Stone, Sprague ABSENT: Commissioner Cox (Excused) OTHERS PRESENT: Superintendent of Public Works - Dougherty Asst. Superintendent of Public Works - Fabbroni Common Council Liaison - Nichols City Clerk - Paolangeli Asst. City Attorney - Beers- Schnock Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: CO Mayor Gutenberger led all present in the Pledge of Allegiance O to the American Flag. MINUTES: Approval of Minutes of March 8, 1988 Board of Public Works M Meeting Q By Commissioner Daley: Seconded by Commissioner Sprague RESOLVED, That the minutes of the March 8, 1989 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Hig way Items Commissioner Sprague requested that Item C - Award of Contract for Street Sweeper Resolution and Item D - Award of Contract for Catch Basin Cleaner Resolution be added to the agenda. Creeks, Bridges and Items Commissioner Stone requested that Item A - Stewart Avenue Bridge Over Fall Creek Resolution be added to the agenda. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Central Business District Ad Hoc Downtown Parking Committee Mayor Gutenberger reported that he has set up the Central Business District Ad Hoc Downtown Parking Committee and a consultant to the City has been hired. The consultant is ready to start meeting with the committee. Commissioner Cannon will represent the BPW and Commissioner Daley will represent the Conservation Advisory Council and Planning Board on the committee. Interviewing Committee for Supt. of Public Works Mayor Gutenberger asked Commissioners Cox, Sprague and Reeves to be the representatives from the Board of Public Works on the interviewing committee for Supt. of Public Works. He reported that there is still one vacancy from the community to be filled on the committee. Supt. of Public Works Dougherty will serve as an ex- officio member. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: James Cummings - representing the Ithaca Farmers' Market spoke to the Board of Public Works in regard to drainage problems that have developed on the Steamboat Landing Site. He reported that a survey has been done on the entire site, explained the drainage problems and offered a solution. Mr. Cumming's request was referred directly to Asst. Supt. Fabbroni. 110 BPW Minutes March 22, 1989 -2- REPORT OF CITY ATTORNEY: Common Council Liaison Nichols asked Asst. Attorney Beers - Schnock for a report on 'Johnnys Hot Truck' permit. Asst.•Attorney Beers - Schnock reported that she has received a copy of the permit for the 'Hot Truck' from Police Chief McEwen and that there are no restrictions on the permit or application as to place of operation. The application was for food service out of the truck and does not specify the location. Discussion followed on the floor in regard to the area of operations for mobile food vendors and the need for a change in the City Ordinance to require a specific location. REPORT OF SUPERINTENDENT: Appointments Superintendent of Public Works Dougherty reported that it is with pleasure that he makes the following appointment: James R. Miller, (20 -year veteran of the Department of Public Works) provisional appointment, to the position of Building Systems Supervisor, at an annual salary of $28,419, effective April 4, 1989; and he asked the Board's concurence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the provisional appointment of James R. Miller to the position of Building Systems Super- visor, at an annual salary of $28,419, effective April 4, 1989. Carried Unanimously 'Hot Truck' Supt. of Public Works Dougherty reported on a meeting with representatives of the City, Cornell and operators of the 'Hot Truck' in regard to the 'Hot Truck' location. He reported the owner has been directed to go back to his original location and is now making arrangements to have the power pole moved. His operation will be on City property and in an area that the City has designated as his location beginning the first of April 1989. Memo to Hudson Street Residents Supt. Dougherty referred to a memo to the from Alderperson Lytel in regard to the B March 15, 1989. There is a correction to to the installation of a flashing light. stated that there has not been a decision light at the school. Hudson Street residents PW /COW meeting of the memo in regard Supt. Dougherty to install a flashing REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. Fabbroni reported on t e following: 1. Cascadilla Wall - Cascadilla Wall is 75% completed and will require 2 -3 weeks more work. The DPW has been working with the Northside Civic Assoc. and have developed a plan for additional planting along the bank north of the project site. 2. Commons Plantings - The-DPW is going to remove the large trees on the Commons that have been damaged and replace them with new trees. There will be a combined effort with the Street Tree Committee, members of the CAB and Marvin Adelman to replant the Commons where the plantings have been damaged or overgrown. BPW Minutes March 22, 1989111 -3- Discussion followed in regard to the size of the trees and the effect of the lighting on the Commons. Supt. of Public Works Dougherty reported that he is going to propose that a new electrical system that be designed for the Commons which will include new electrical outlets and a new lighting plan. 3. Dewitt Park Up- grading - There is currently a group M meeting with a landscape architect to develop a plan for up- grading DeWitt Park. 4. Spring Clean-up - Asst. Supt. Fabbroni reported that he would lice to schedule a spring clean -up for yard waste only (brush, leaves, grass, etc.). S. Bathhouse at Stewart Park - has been completed on the inside and needs only a small ramp. Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 70 square feet of the Aurora Street right of way for the period of May 1 through September 30, 1989 at a minimum fee of $25.00 pending review of the Environmental Assessment Form. Carried Unanimously HIGHWAY ITEMS: Route 13 Street Lights A proposal dated February 23, 1989 has been received from NYSEG regarding the street lights on Route 13 and the adjoining area. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the proposal by NYSEG dated February 23, 1989 be approved and be it further RESOLVED, That the Superintendent be directed to notify NYSEG to proceed with the changes outlined and reflectors be installed in the Flat -Iron Bridge area. Discussion followed in regard to lighting in this area. A vote on the resolution resulted as follows: Carried Unanimously Encroachment Request at 205 West Court Street A request was received from the owners of the property at 205 West Court Street requesting an agreement to allow a continuing encroachment on the street right -of -way at that address. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the request for the encroachment shown on a survey map of 205 West Court Street be approved. Said agreement to be in a form and manner approved by the City Attorney and the Mayor be authorized to sign said agreement. Carried Unanimously 6. Six -Mile Creek - The DPW is in the process of. dredging Six -Mile Creek in the Southside area. O (� BUILDINGS AND PROPERTIES ITEMS: Simeon's Restaurant Outdoor Dining Permit mThe owners of Simeon's Restaurant on the Commons have requested that they be granted a permit to operate an outdoor cafe on Q the east and south side of their building. Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 70 square feet of the Aurora Street right of way for the period of May 1 through September 30, 1989 at a minimum fee of $25.00 pending review of the Environmental Assessment Form. Carried Unanimously HIGHWAY ITEMS: Route 13 Street Lights A proposal dated February 23, 1989 has been received from NYSEG regarding the street lights on Route 13 and the adjoining area. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the proposal by NYSEG dated February 23, 1989 be approved and be it further RESOLVED, That the Superintendent be directed to notify NYSEG to proceed with the changes outlined and reflectors be installed in the Flat -Iron Bridge area. Discussion followed in regard to lighting in this area. A vote on the resolution resulted as follows: Carried Unanimously Encroachment Request at 205 West Court Street A request was received from the owners of the property at 205 West Court Street requesting an agreement to allow a continuing encroachment on the street right -of -way at that address. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the request for the encroachment shown on a survey map of 205 West Court Street be approved. Said agreement to be in a form and manner approved by the City Attorney and the Mayor be authorized to sign said agreement. Carried Unanimously 112 BPW Minutes March 22, 1989 -4- Award of Contract for Street Sweeper Bids were received on March 15, 1989 for one street sweeper. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the bid of Tracey Road Equipment and the bid of Roberts Equipment Company be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing one street sweeper be awarded to the William H. Clark Company for their bid of $69,422.00 as the only bid meeting the specifications. Carried Unanimously Award of Contract for Catch Basin Cleaner Bids were received on March 16, 1989 for furnishing one catch basin cleaner. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the contract for furnishing one catch basin cleaner be awarded to Tracey Road Equipment for the only bid of $36,850. Carried Unanimously PARKING AND TRAFFIC ITEMS: Parkin En orcement Program During the preparation o -the 1989 budget the possibility of expanding the Parking Enforcement Program by the Department was discussed. Funds for an additional Parking Enforcement Officer and a new vehicle were set aside in restricted contingency. Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS, The Board of Public Works, the Superintendent and the Chief of Police have discussed the implementation of such an expansion of the Department's Parking Enforcement Program and WHEREAS, The Chief, the Board of Public Works and the Superintendent all agree that the overall needs of the City would be best served by having this function performed under the administration of the Police Department, now therefore be it RESOLVED, That the Board of Public Works recommends to Common Council that the funds set aside for the Parking Enforcement Officer and vehicle be released to the Police Department. Carried Unanimously CREEKS, BRIDGES, PARK ITEMS: Stewart Avenue Bridge Over Fall Creek Resolution By Commissioner Stone: Seconded by Commissioner Daley WHEREAS the Board of Public Works approved engaging the services of Modjeski and Masters, Engineers, in an amount not to exceed $21,000 on September 28, 1988, and WHEREAS time constraints imposed by the intended concurrent rehabilitation of the Thurston Avenue Bridge over Fall Creek- forced the preparation of separate contract documents for the shop fabricated items, and . ' WHEREAS only one bid was received from IKG Industries for the shop fabricated items, exceeding the Engineer's Estimate by $28,000 and March +22,v1989 113 _S_ WHEREAS the postponement of the rehabilitation of the Thurston Avenue Bridge would eliminate the need to prebid shop fabricated items, and WHEREAS it has been considered advisable to adopt current NYSDOT policies for the containment of sandblasting debris generated by paint removal operations, and WHEREAS the current estimate for"the full rehabilitation of the Stewart Avenue Bridge, including contingencies for engineering, inspections and control is $500,000, while available project funds total $361,000, now, therefore, be it RESOLVED, That the bid received from IKG Industries for the Stewart Avenue bridge shop fabricated items be rejected, and be it further, RESOLVED, That the Board recommends to Common Council that the budget for engineering services from Modjeski and Masters, (Y) Engineers, be increased to a total amount not to exceed 0 $29,000 to reflect the increased scope of services, and be it further, RESOLVED, That the Board recommends to Common Council that m the 1989 Capital budget for the Stewart Avenue Bridge Q Rehabilitation be increased by $139,000, from $210,000 to $349,000, and be it further, RESOLVED, That the rehabilitation of the Thurston Avenue Bridge over Fall Creek be postponed to 1990. Superintendent Dougherty gave background on the resolution and his discussions with the NYSDOT. A vote on the resolution resulted as follows: Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills listed on the following Abstract be approved for pament: Abstract #6 General Fund . . . . . . . . . . . . . $ 76,948.6S Water and Sewer Fund . . . . . . . . . $ 5,393.92 Joint Activity Fund. ---- - - - - -- Capital Projects . . . . . . . . . . . $ 32,611.55 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Ithaca Farmers' Mar et Commissioner Daley reported the special ad -hoc committee has met and have a final long term lease agreement ready to submit to the Planning and Development Committee for approval. It will then be sent on to Common Council. Supt. Dougherty commented the survey map was not prepared by a licensed person. The map has been forwarded to the City Engineering Department for review. Discussion followed on the floor. Supt. Dougherty pointed out that there may be a need at a later date for a survey r map done by a licensed person. 11.4 BPW Minutes March 22, 1989, -6- Recycling Commissioner Reeves reported that the City /Town /County Committee on solid waste held a meeting on Thursday, March 17, 1989 in regard to the baling and transfer station. She asked that a representative from the County be invited to a BPW meeting to give a brief overview of their plans. Sewer 0 & M Aid Commissioner Reeves referred to a letter from Assemblyman Luster thanking Superintendent Dougherty for informing him of the Board's concern regarding the Governor's proposed phase -out of Sewer 0 $ M Aid. UNFINISHED BUSINESS: Stop Signs Mayor Gutenberger asked about the elimination of the all -way stop signs at the corner of Clinton and Geneva Streets. Commissioner Reeves stated that they are waiting for a report from the Traffic Engineer. ADJOURNMENT: On a motion the meeting was adjourned at 4:55 P.M. Callista Paolange J n C. tauten erger, ayor City Clerk