HomeMy WebLinkAboutMN-BPW-1989-03-22109
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting
4:00 P.M.
March 22, 1989
PRESENT:
Mayor Gutenberger
Commissioners - (S) Cannon, Daley, Reeves, Stone, Sprague
ABSENT:
Commissioner Cox (Excused)
OTHERS PRESENT:
Superintendent of Public Works - Dougherty
Asst. Superintendent of Public Works - Fabbroni
Common Council Liaison - Nichols
City Clerk - Paolangeli
Asst. City Attorney - Beers- Schnock
Purchasing Agent - Clynes
PLEDGE OF ALLEGIANCE:
CO Mayor Gutenberger led all present in the Pledge of Allegiance
O to the American Flag.
MINUTES:
Approval of Minutes of March 8, 1988 Board of Public Works
M Meeting
Q By Commissioner Daley: Seconded by Commissioner Sprague
RESOLVED, That the minutes of the March 8, 1989 Board of Public
Works meeting be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Hig way Items
Commissioner Sprague requested that Item C - Award of Contract
for Street Sweeper Resolution and Item D - Award of Contract
for Catch Basin Cleaner Resolution be added to the agenda.
Creeks, Bridges and Items
Commissioner Stone requested that Item A - Stewart Avenue
Bridge Over Fall Creek Resolution be added to the agenda.
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Central Business District Ad Hoc Downtown Parking Committee
Mayor Gutenberger reported that he has set up the Central
Business District Ad Hoc Downtown Parking Committee and a
consultant to the City has been hired. The consultant is
ready to start meeting with the committee. Commissioner
Cannon will represent the BPW and Commissioner Daley will
represent the Conservation Advisory Council and Planning
Board on the committee.
Interviewing Committee for Supt. of Public Works
Mayor Gutenberger asked Commissioners Cox, Sprague and Reeves
to be the representatives from the Board of Public Works
on the interviewing committee for Supt. of Public Works.
He reported that there is still one vacancy from the community
to be filled on the committee. Supt. of Public Works Dougherty
will serve as an ex- officio member.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
James Cummings - representing the Ithaca Farmers' Market
spoke to the Board of Public Works in regard to drainage
problems that have developed on the Steamboat Landing Site.
He reported that a survey has been done on the entire site,
explained the drainage problems and offered a solution.
Mr. Cumming's request was referred directly to Asst. Supt.
Fabbroni.
110
BPW Minutes
March 22, 1989
-2-
REPORT OF CITY ATTORNEY:
Common Council Liaison Nichols asked Asst. Attorney Beers - Schnock
for a report on 'Johnnys Hot Truck' permit.
Asst.•Attorney Beers - Schnock reported that she has received a
copy of the permit for the 'Hot Truck' from Police Chief
McEwen and that there are no restrictions on the permit or
application as to place of operation. The application was
for food service out of the truck and does not specify the
location.
Discussion followed on the floor in regard to the area of
operations for mobile food vendors and the need for a change
in the City Ordinance to require a specific location.
REPORT OF SUPERINTENDENT:
Appointments
Superintendent of Public Works Dougherty reported that it
is with pleasure that he makes the following appointment:
James R. Miller, (20 -year veteran of the Department
of Public Works) provisional appointment, to the position
of Building Systems Supervisor, at an annual salary
of $28,419, effective April 4, 1989;
and he asked the Board's concurence.
Resolution
By Commissioner Daley: Seconded by Commissioner Cannon
RESOLVED, That the Board approve the provisional appointment
of James R. Miller to the position of Building Systems Super-
visor, at an annual salary of $28,419, effective April 4, 1989.
Carried Unanimously
'Hot Truck'
Supt. of Public Works Dougherty reported on a meeting with
representatives of the City, Cornell and operators of the
'Hot Truck' in regard to the 'Hot Truck' location. He reported
the owner has been directed to go back to his original location
and is now making arrangements to have the power pole moved.
His operation will be on City property and in an area that
the City has designated as his location beginning the first
of April 1989.
Memo to Hudson Street Residents
Supt. Dougherty referred to a memo to the
from Alderperson Lytel in regard to the B
March 15, 1989. There is a correction to
to the installation of a flashing light.
stated that there has not been a decision
light at the school.
Hudson Street residents
PW /COW meeting of
the memo in regard
Supt. Dougherty
to install a flashing
REPORT OF ASSISTANT SUPERINTENDENT:
Asst. Supt. Fabbroni reported on t e following:
1. Cascadilla Wall - Cascadilla Wall is 75% completed
and will require 2 -3 weeks more work. The DPW has
been working with the Northside Civic Assoc. and
have developed a plan for additional planting along
the bank north of the project site.
2. Commons Plantings - The-DPW is going to remove the
large trees on the Commons that have been damaged
and replace them with new trees. There will be a
combined effort with the Street Tree Committee,
members of the CAB and Marvin Adelman to replant
the Commons where the plantings have been damaged
or overgrown.
BPW Minutes
March 22, 1989111
-3-
Discussion followed in regard to the size of the trees and
the effect of the lighting on the Commons.
Supt. of Public Works Dougherty reported that he is going to
propose that a new electrical system that be designed for the
Commons which will include new electrical outlets and a new
lighting plan.
3. Dewitt Park Up- grading - There is currently a group
M meeting with a landscape architect to develop a plan
for up- grading DeWitt Park.
4. Spring Clean-up - Asst. Supt. Fabbroni reported that
he would lice to schedule a spring clean -up for yard
waste only (brush, leaves, grass, etc.).
S. Bathhouse at Stewart Park - has been completed on the
inside and needs only a small ramp.
Resolution
By Commissioner Cannon: Seconded by Commissioner Daley
RESOLVED, That the owners of Simeon's Restaurant be granted
a license to use approximately 70 square feet of the Aurora
Street right of way for the period of May 1 through
September 30, 1989 at a minimum fee of $25.00 pending review
of the Environmental Assessment Form.
Carried Unanimously
HIGHWAY ITEMS:
Route 13 Street Lights
A proposal dated February 23, 1989 has been received from
NYSEG regarding the street lights on Route 13 and the adjoining
area.
Resolution
By Commissioner Sprague: Seconded by Commissioner Daley
RESOLVED, That the proposal by NYSEG dated February 23, 1989
be approved and be it further
RESOLVED, That the Superintendent be directed to notify NYSEG
to proceed with the changes outlined and reflectors be installed
in the Flat -Iron Bridge area.
Discussion followed in regard to lighting in this area.
A vote on the resolution resulted as follows:
Carried Unanimously
Encroachment Request at 205 West Court Street
A request was received from the owners of the property at
205 West Court Street requesting an agreement to allow a continuing
encroachment on the street right -of -way at that address.
Resolution
By Commissioner Sprague: Seconded by Commissioner Stone
RESOLVED, That the request for the encroachment shown on a
survey map of 205 West Court Street be approved. Said agreement
to be in a form and manner approved by the City Attorney and
the Mayor be authorized to sign said agreement.
Carried Unanimously
6.
Six -Mile Creek
- The DPW
is in the process of. dredging
Six -Mile Creek
in the Southside
area.
O
(�
BUILDINGS
AND PROPERTIES
ITEMS:
Simeon's
Restaurant Outdoor
Dining
Permit
mThe
owners
of Simeon's
Restaurant
on the Commons have requested
that they
be granted a
permit to
operate an outdoor cafe on
Q
the east
and south side
of their
building.
Resolution
By Commissioner Cannon: Seconded by Commissioner Daley
RESOLVED, That the owners of Simeon's Restaurant be granted
a license to use approximately 70 square feet of the Aurora
Street right of way for the period of May 1 through
September 30, 1989 at a minimum fee of $25.00 pending review
of the Environmental Assessment Form.
Carried Unanimously
HIGHWAY ITEMS:
Route 13 Street Lights
A proposal dated February 23, 1989 has been received from
NYSEG regarding the street lights on Route 13 and the adjoining
area.
Resolution
By Commissioner Sprague: Seconded by Commissioner Daley
RESOLVED, That the proposal by NYSEG dated February 23, 1989
be approved and be it further
RESOLVED, That the Superintendent be directed to notify NYSEG
to proceed with the changes outlined and reflectors be installed
in the Flat -Iron Bridge area.
Discussion followed in regard to lighting in this area.
A vote on the resolution resulted as follows:
Carried Unanimously
Encroachment Request at 205 West Court Street
A request was received from the owners of the property at
205 West Court Street requesting an agreement to allow a continuing
encroachment on the street right -of -way at that address.
Resolution
By Commissioner Sprague: Seconded by Commissioner Stone
RESOLVED, That the request for the encroachment shown on a
survey map of 205 West Court Street be approved. Said agreement
to be in a form and manner approved by the City Attorney and
the Mayor be authorized to sign said agreement.
Carried Unanimously
112
BPW Minutes
March 22, 1989
-4-
Award of Contract for Street Sweeper
Bids were received on March 15, 1989 for one street sweeper.
Resolution
By Commissioner Sprague: Seconded by Commissioner Stone
RESOLVED, That the bid of Tracey Road Equipment and the bid
of Roberts Equipment Company be rejected as not meeting the
specifications, and be it further
RESOLVED, That the contract for furnishing one street sweeper
be awarded to the William H. Clark Company for their bid of
$69,422.00 as the only bid meeting the specifications.
Carried Unanimously
Award of Contract for Catch Basin Cleaner
Bids were received on March 16, 1989 for furnishing one catch
basin cleaner.
Resolution
By Commissioner Sprague: Seconded by Commissioner Stone
RESOLVED, That the contract for furnishing one catch basin
cleaner be awarded to Tracey Road Equipment for the only bid
of $36,850.
Carried Unanimously
PARKING AND TRAFFIC ITEMS:
Parkin En orcement Program
During the preparation o -the 1989 budget the possibility
of expanding the Parking Enforcement Program by the Department
was discussed. Funds for an additional Parking Enforcement
Officer and a new vehicle were set aside in restricted contingency.
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
WHEREAS, The Board of Public Works, the Superintendent and
the Chief of Police have discussed the implementation of
such an expansion of the Department's Parking Enforcement
Program and
WHEREAS, The Chief, the Board of Public Works and the Superintendent
all agree that the overall needs of the City would be best
served by having this function performed under the administration
of the Police Department, now therefore be it
RESOLVED, That the Board of Public Works recommends to Common
Council that the funds set aside for the Parking Enforcement
Officer and vehicle be released to the Police Department.
Carried Unanimously
CREEKS, BRIDGES, PARK ITEMS:
Stewart Avenue Bridge Over Fall Creek
Resolution
By Commissioner Stone: Seconded by Commissioner Daley
WHEREAS the Board of Public Works approved engaging the services
of Modjeski and Masters, Engineers, in an amount not to exceed
$21,000 on September 28, 1988, and
WHEREAS time constraints imposed by the intended concurrent
rehabilitation of the Thurston Avenue Bridge over Fall Creek-
forced the preparation of separate contract documents for
the shop fabricated items, and . '
WHEREAS only one bid was received from IKG Industries for
the shop fabricated items, exceeding the Engineer's Estimate
by $28,000 and
March +22,v1989 113
_S_
WHEREAS the postponement of the rehabilitation of the Thurston
Avenue Bridge would eliminate the need to prebid shop fabricated
items, and
WHEREAS it has been considered advisable to adopt current
NYSDOT policies for the containment of sandblasting debris
generated by paint removal operations, and
WHEREAS the current estimate for"the full rehabilitation
of the Stewart Avenue Bridge, including contingencies for
engineering, inspections and control is $500,000, while
available project funds total $361,000, now, therefore, be
it
RESOLVED, That the bid received from IKG Industries for the
Stewart Avenue bridge shop fabricated items be rejected,
and be it further,
RESOLVED, That the Board recommends to Common Council that
the budget for engineering services from Modjeski and Masters,
(Y) Engineers, be increased to a total amount not to exceed
0 $29,000 to reflect the increased scope of services, and be
it further,
RESOLVED, That the Board recommends to Common Council that
m the 1989 Capital budget for the Stewart Avenue Bridge
Q Rehabilitation be increased by $139,000, from $210,000 to
$349,000, and be it further,
RESOLVED, That the rehabilitation of the Thurston Avenue
Bridge over Fall Creek be postponed to 1990.
Superintendent Dougherty gave background on the resolution
and his discussions with the NYSDOT.
A vote on the resolution resulted as follows:
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
Audit Report
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That bills listed on the following Abstract be
approved for pament:
Abstract #6
General Fund . . . . . . . . . . . . . $ 76,948.6S
Water and Sewer Fund . . . . . . . . . $ 5,393.92
Joint Activity Fund. ---- - - - - --
Capital Projects . . . . . . . . . . . $ 32,611.55
and be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
REPORT OF BOARD LIAISONS:
Ithaca Farmers' Mar et
Commissioner Daley reported the special ad -hoc committee has met
and have a final long term lease agreement ready to submit to
the Planning and Development Committee for approval. It
will then be sent on to Common Council.
Supt. Dougherty commented the survey map was not prepared
by a licensed person. The map has been forwarded to the
City Engineering Department for review.
Discussion followed on the floor. Supt. Dougherty pointed
out that there may be a need at a later date for a survey
r map done by a licensed person.
11.4
BPW Minutes
March 22, 1989,
-6-
Recycling
Commissioner Reeves reported that the City /Town /County Committee
on solid waste held a meeting on Thursday, March 17, 1989
in regard to the baling and transfer station. She asked
that a representative from the County be invited to a BPW
meeting to give a brief overview of their plans.
Sewer 0 & M Aid
Commissioner Reeves referred to a letter from Assemblyman
Luster thanking Superintendent Dougherty for informing him
of the Board's concern regarding the Governor's proposed
phase -out of Sewer 0 $ M Aid.
UNFINISHED BUSINESS:
Stop Signs
Mayor Gutenberger asked about the elimination of the all -way
stop signs at the corner of Clinton and Geneva Streets.
Commissioner Reeves stated that they are waiting for a report
from the Traffic Engineer.
ADJOURNMENT:
On a motion the meeting was adjourned at 4:55 P.M.
Callista Paolange J n C. tauten erger, ayor
City Clerk