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HomeMy WebLinkAboutMN-BPW-1989-02-22BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting PRESENT: Mayor Gutenberger Commissioners (6) 4:00 P.M. 9 c) February 22, 1989 Cannon, Cox, Daley, Reeves, Sprague, Stone OTHERS PRESENT: Superintendent of Public Works.- Dougherty Asst. Supt. of Public Works - Fabbroni Cirty Engineer - Gray Purchasing Agent - Clypes City Clerk - Paolangeli Common Council Liaison - Nichols Asst. City Attorney - Beers - Schnock PLEDGE OF ALLEGIANCE: Mayor Guten erger led all present in the Pledge of Allegiance to the American flag. Sellman Woollen Memorial Commissioner Stone requested an addition to Item 12 -C - Sellman Woollen Memorial Resolution. Water and Sewer Items Special Joint Sub-committee Mayor Guten erger requestecFthat item 17 -A Possible Resolution - Special Joint Sub- committee Proposal - be changed to Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger. reported e has received'a letter and petition with several signatures from South Hill residents in regard to the Hudson Street Project. He wanted to confirm that all of the commissioners hai received a copy. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Stuart Lewis - 120 East State Street - addressed the Board of Public Works and reported that he is in the process of re- modeling Holley's store and that due to construction proceedures, the building may encroach 12 inches onto the City sidewalk. Mr. Lewis presented drawings of the design and explained the construction proceedures. He further stated that it is necessary that the re- modeling be completed by August 1S, 1.989 and needs to obtain a building permit as soon as possible. Asst. City Attorney Beers - Schnock explained to Mr. Lewis that the proceedure requires an encroachment agreement between the City of Ithaca and the property owner. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the encroachment request of Mr. Stuart Lewis for 120 East State Street be referred to the Committee of the Whole fortheir meeting of March 1, 1989, and report back to the Board at their March 8, 1989 meeting. Carried Unanimously MINUTES: Approval of Minutes of February 8, 1989 Board of Public 0 Works Meeting (� Mayor Gutenberger requested that approval of the Minutes of February 8, 1989 Board of Public Works meeting be postponed m until March 8, 1989. Q ADDITIONS TO THE AGENDA: Buildings and Properties Items Award of Contract for Trucks Commissioner Cannon requested that I.tem 12 -B - Substitute Resolution - Award of Contract for Trucks be added to the agenda. Sellman Woollen Memorial Commissioner Stone requested an addition to Item 12 -C - Sellman Woollen Memorial Resolution. Water and Sewer Items Special Joint Sub-committee Mayor Guten erger requestecFthat item 17 -A Possible Resolution - Special Joint Sub- committee Proposal - be changed to Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger. reported e has received'a letter and petition with several signatures from South Hill residents in regard to the Hudson Street Project. He wanted to confirm that all of the commissioners hai received a copy. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Stuart Lewis - 120 East State Street - addressed the Board of Public Works and reported that he is in the process of re- modeling Holley's store and that due to construction proceedures, the building may encroach 12 inches onto the City sidewalk. Mr. Lewis presented drawings of the design and explained the construction proceedures. He further stated that it is necessary that the re- modeling be completed by August 1S, 1.989 and needs to obtain a building permit as soon as possible. Asst. City Attorney Beers - Schnock explained to Mr. Lewis that the proceedure requires an encroachment agreement between the City of Ithaca and the property owner. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the encroachment request of Mr. Stuart Lewis for 120 East State Street be referred to the Committee of the Whole fortheir meeting of March 1, 1989, and report back to the Board at their March 8, 1989 meeting. Carried Unanimously 100 February 22, 1989 -2- Paul Savetz - 201 Elm Street - Addressed the Board of Public Wor s in regard to the Route 96 Plans and asked them to look more carefully at the N.Y.S. plans and the other options which are available. He strongly objects to the possibility of losing some of the small businesses in the West End. REPORT OF CITY ATTORNEY: Commissioner Reeves asked Asst. City Attorney Beers - Schnock for a report on the investigation of the 'Hot Truck', Use of City Parks and the current situation on the investigation of posters on poles. Hot Truck Mayor Gutenberger reported that Mr. David Stewart, representing Cornell University, is in the process of coordinating a meeting with the 'Hot Truck' owner, Cornell University and the City to solve the problem. Asst. City Attorney Beers - Schnock stated that she has requested from Chief McEwen a copy of the application and the license, which was granted to the 'Hot Truck' owner. Uses of City Park Lands Commissioner Reeves stated that she has sent out a memo requesting information on the Use of City Parks. This information is needed by March 1, 1989 for the Committee of the Whole meeting. Posters on Poles Asst. City Attorney Beers - Schnock reported that posters on poles violaton comes under the penal law and prosecution is possible through the City Prosecutor's Office. She reported that she is drafting a letter,•to be sent to violators, warning them that violators will be prosecuted through the criminal proceedure. Mayor Gutenberger reported that several letters have been sent to offenders and that they are aware of the violation. Discussion followed on the floor. Common Council Liaison suggested the City Charter should be checked as to how the violations of postings on poles and the enforcement of the penalties should be handled. REPORT OF COMMON COUNCIL LIAISON: Charter and Ordinance Committee Al erperson Nichols read a memo from Ralph Nash in regard to the penalty increase for construction of sidewalks (from 10% to 2S %). This rate change was never reflected in the City Charter. Discussion followed in regard to charging 2S% for the penalty and calling it "service charge ". . Charter and Ordinance will pursue the issue of amending the City Charter. Subdivision Regulations Al erperson Nichols reported that the Subdivision Regulations are now making their way through Charter and Ordinance and should be ready to present to Common Council soon. SSu eerrintendent of Public Works Search Alderperson Nichols asked the DPW or an up -date on the search for a Superintendent of Public Works. Mayor Gutenberger reported that applications are now being received for the Superintendent of Public Works position. The deadline for submitting applications is March 10, 1989. February 22, 1989 -3- REPORT OF ASSISTANT SUPT. OF PUBLIC WORKS: Asst. Supt of Public Wor s Fabbroni reported on the following: 1. Cascadilla Wall Project - about one half complete 2. East State Street Storm Sewer - completed 3. Recycling - were placed of February time. 4. Guide Rails rail repair Approximately in five areas The program - the DPW has work this win 1490 recycling containers Ehroughout the City the first seems to be going well at this been able to catch up on guide ter. S. Refuse Map - the refuse map was discussed 101 6. Streets and Facilities - progress has been made in efficency and productivity in Streets and Facilities from 1986 to 1988. BUILDINGS, PROPERTIES, AND TRANSIT ITEMS: Ithaca Transit Ri ership Survey Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, a request was before the Board of Public Works to have a ridership survey conducted soon and WHEREAS, Transit Manager Carpenter met with Professors Meyburg, Richardson and Turnquist of Cornell University to seek their assistance and guidance with this ridership survey and WHEREAS, Professors Meyburg, Richardson and Turnquist have agreed to help in this matter, now therefore be it RESOLVED, That the Board of Public Works authorizes Transit Manager Carpenter to proceed with an agreement to have this survey done. Carried Unanimously Award of Contract for Trucks Bids were received on February 9, 1989 for the furnishing of one 4 X 4 pick -up, one 24000 GVWR dump truck and one 10 wheel dump truck. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing one 4 X 4 pick -up truck be awarded to Spencer Ford Sales for their low bid of $1S,S89.2S. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: O 1. Hudson Street - the initial public presentation on the Hudson Street Project was held and we are now LM into the preliminary design phase. Q 2. Stewart and Thurston Avenue Bridges - there is an item on to ay's agen a in regard to the Stewart Avenue Bridge Project. He requested that the resolution be tabled and referred to the Committee of the Whole, with "Power to Act" at their meeting of March 1, 1989. 3. Street Lighting - A memo has been sent out in regard to the City street lighting. BUILDINGS, PROPERTIES, AND TRANSIT ITEMS: Ithaca Transit Ri ership Survey Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, a request was before the Board of Public Works to have a ridership survey conducted soon and WHEREAS, Transit Manager Carpenter met with Professors Meyburg, Richardson and Turnquist of Cornell University to seek their assistance and guidance with this ridership survey and WHEREAS, Professors Meyburg, Richardson and Turnquist have agreed to help in this matter, now therefore be it RESOLVED, That the Board of Public Works authorizes Transit Manager Carpenter to proceed with an agreement to have this survey done. Carried Unanimously Award of Contract for Trucks Bids were received on February 9, 1989 for the furnishing of one 4 X 4 pick -up, one 24000 GVWR dump truck and one 10 wheel dump truck. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing one 4 X 4 pick -up truck be awarded to Spencer Ford Sales for their low bid of $1S,S89.2S. 102 February 22, 1989 -4- RESOLVED, That the bids from Stafford Chevrolet and Stadium International Trucks both be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing one 24000 GVWR dump truck be awarded to Spencer Ford Sales for their low bid of $22,228.96 as the lowest bid meeting the specifications. RESOLVED, That bids from Stafford Chevrolet and Tracey Road Equipment for the 10 wheel dump truck be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing one 10 wheel dump truck be awarded to Beam Mack S & S for their bid of $54,836.00 as the-low bid meeting the specifications. Discussion followed on the floor in regard to how bids were awarded. A vote on the resolution resulted as follows: Carried Unanimously Sellman Woollen Memorial Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the Board of Public Works and the Collegetown Neighborhood Council and Cornell University have worked very hard to obtain a memorial location and the particulars for Sellman Woollen, and WHEREAS, a fund drive is starting to raise money for this memorial, now, therefore be it RESOLVED, That the Board of Public Works strongly supports these fund raising efforts for a memorial to Sellman Woollen. Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS: Golf Course Turf Truck Bi s were received on February 14, 1989 for furnishing one turf truck with spreader unit for the Newman Golf Course. Resolution By Commissioner Stone: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing one turf truck with spreader unit be awarded to S.V. Moffett Co., Inc. for their low bid for a total amount of $11,464.00. Carried Unanimously Stewart Avenue Bridge Award of Contract Bids were received on February 16, 1989 for furnishing shop fabricated items for the Stewart Avenue Bridge project. Resolution By Commissioner Stone: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing shop fabricated items for the Stewart Avenue Bridge be awarded to IKG Indlstries for their low bid. Discussion followed on the floor. Engineer Gray explained that IKG Industries bid was the only bid received and is for more than the budgeted amount. He requested that the resolution be referred to the Committee of the Whole with "Power to Act ". reDruary LL, IV6) 1O3 -S- 3" Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the resolution for awarding the Stewart Avenue Bridge Contract be referred to the Committee of the Whole with "Power to Act ". Carried Unanimously WATER AND SEWER ITEMS: , Special Joint Su - committee Proposal Resolution By Commissioner Cox: Seconded by Commissioner Stone RESOLVED, That the service area for the Ithaca Area Waste Water Treatment Facility be extended to include the additional district boundary area shown on a plan entitled "Monkey Run Water and Sewer Districts ", (undated) by Hunt Engineers, P.C., as requested by the Special Joint Sub - committee. Extensive discussion followed on the floor. CD Superintendent Dougherty explained the changes in the service M area and reported that the expansion capacity was agreed to when the M IAWWTP facility was built. co Asst. Supt.Fabbroni answered questions from the Board. c A vote on the resolution resulted as follows: Ayes (6) Cannon, Daley, Reeves, Sprague, Stone, Mayor Gutenberger Abstention (1) Commissioner Cox Carried REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by'Commissioner Stone RESOLVED, That bills listed on the following Abstracts be approved for payment: Abstract #4 General Fund . . . . . . . . . . . . . . .$79,512.28 Water and Sewer Fund . . . . . . . . . . .$ S,6S2.99 Joint Activity Fund. . . . . . . . . . . .$ 440.92 Capital Projects . . . . . . . . . . . . .$42,010.73 Abstract #60 Ithaca Area Waste Water Treatment Facility Capital Projects . . . . . . . . . . . . . . . . .$49,639.00 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Commons A visory Board Commissioner Cannon reported that at the CAB meeting on February 17, 1989 there was considerable discussion in regard to the lighting on the Commons. He reported that the high - pressure sodium lights are not attractive and the CAB would like the mercury vapor lighting restored to the Commons area and stressed the necessity of safety as well as lighting quality. goy Discussion followed on the floor. Commissioner Reeves reported that sodium lighting on the Commons was Committee of the Whole on February requested more information and the for March 1, 1989. February 22, 1989 the issue of high - pressure discussed at the last 15, 1989. The COW has issue is on their agenda Hydropower Commission Commissioner Sprague reported that the Hydropower Commission met on February 21, 1989. He reported that they will send a resolution to Common Council on behalf of "Citizens Against Hydropower at Ithaca Falls" in regard to the designation of Fall Creek, from Cayuga Lake to the bridge on Route 13, as a Wild Life and Scenic River. ADJOURNMENT: On a motion the meeting adjourned at 5:30 P.M. taTlista F. Paolangell City Clerk Jo h C. Guten erger, P4yor