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HomeMy WebLinkAboutMN-BPW-1989-02-08BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. PRESENT: Mayor Gutenberger Commissioners (4) - Cannon, Cox, Reeves, Sprague ABSENT: Commissioners Daley and Stone'(Excused) OTHERS PRESENT: - Superintendent of Public Works - Dougherty City Engineer - Gray Asst. City Attorney - Beers- Schnock City Clerk - Paolangeli Deputy Controller - Cafferillo Common Council Liaison - Nichols Purchasing Agent - Clynes Building Commissioner - Datz February 8, 1989 (n PLEDGE OF ALLEGIANCE: O Mayor Guten erger led all present in the Pledge of Allegiance to the American flag. MINUTES: m Approval of Minutes of January 11, 1989 Board of Public Gz —W -3—r- F s Meetin By Commissioner Reeves: Seconded by Commissioner Sprague RESOLVED, That the minutes of the January 11, 1989 Board of Public Works meeting be approved as published. Carried Unanimously WELCOME TO NEW BOARD MEMBER: Mayor Guten erger officially welcomed our newest member to the Board of Public Works, Phil Cox. ADDITIONS TO THE AGENDA: Parking,—Traffic, and Transit Items Commissioner Reeves requested that Item 14B - Ithaca Transit Report of Operations Resolution be added to the agenda. 91 DELETIONS FROM THE AGENDA: Hig way Items Commissioner Sprague requested that Item 13C- Possible resolution regarding Encroachment Request at 132 University Avenue be deleated from the agenda. SPECIAL ORDER OF BUSINESS: Congratulations - Eric Datz Eric Datz has taken on the position of City Building Commissioner after being with the Department of Public Works for 32 years. Resolution WHEREAS, Eric joined the Department of Public Works in 1985 as Building Systems Supervisor, and WHEREAS, Eric always fulfilled his duties with the utmost competency and courtesy, and WHEREAS,the Board of Public Works is certain that Eric's knowledge, talent, and personality will be advantageous to the entire City as he takes on this position, -now therefore be it RESOLVED, That the Board of Public Works appreciates the dedication and energy Eric gave to the Department of Public Works and wishes him the best of luck as the new City Building Commissioner. Carried Unanimously BPW Minutes 92 _ 2 -8 -89 -3- and reported that the first of three meetings will be held on February 8, 1989 at South Hill School at 7:00 p.m. The residents in the area have been notified of the meeting. REPORT OF CITY ENGINEER: Engineer Gray reported on the following: On-Going Projects T e Engineering office is finishing work on the Water Tanks Project and the bridge repairs for Stewart Avenue and Thurston Avenue Bridges.. -- West Hill Master Plan Engineering has een involved in the West Hill Master Plan Study. Hudson Street Project There will be a meeting tonight at the South Hill School to present data on the Hudson Street Project. This will be the first of three meetings. Engineer Gray reported he would like to discuss this project with the Committee of the Whole at their meeting on February 15, 1989. More information on the project will be available this week. Fire Stations There was a meeting Monday, February 6, 1989 of the Fire Stations Committee. The town of Ithaca and other groups are now reviewing the drawings of the project. We are hoping the project will go out to bid later this month. Quarry Street Retaining Wall Project The Quarry Street Retaining Wall Project will be awarded with work to start early May 1989. BUILDINGS AND PROPERTIES ITEMS: Empire State Games Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, The Empire State Games Local Organizing Committee will be undertaking many responsibilities on behalf of the Ithaca community that requires office space, and WHEREAS, The Local Organizing Committee will be promoting and publicizing the City of Ithaca during 1989, and WHEREAS, said promotion and publicizing will have a positive impact on local businesses and attractions including the generation of increased sales tax revenue accruing to the City of Ithaca, and WHEREAS, the Board of Public Works has determined that the promotion and financial benefits of the E.S.G.L.O.C. exceeds the value of any rental fee that the City would charge for office space, now therefore be it RESOLVED, That the Board of Public Works hereby grants to the Empire State Games Local Organizing Committee the use of room 211 in City Hall for the 1989 at no charge. Carried Unanimously HIGHWAY ITEMS: y Encroachment Request at 900 West State Street The owners of the property at 900 West State Street have requested a long -term agreement for an encroachment on the West Seneca Street right -of -way. 2-8-89 93 -4- Resolution e: Seconded by Commissioner Reeves By Commissioner Spragu WHEREAS, the building encroaches onto West Seneca Street 6.6 feet and WHEREAS, the Route 96 Relocation Project will probably include the reconstruction of this portion of West Seneca Street, now therefore be it o . ' RESOLVED, That the owners of the property at 900 West State Street be offered a revocable, renewable license for the encroachment as shown on the survey-map provided. Carried Unanimously North Quarry STreet Retaining Wall Bids were received on January 23, 1989 for reconstructing a retaining wall on North Quarry Street. Resolution e: S By Commissioner Spragueconded by Commissioner Cox WHEREAS, the project costs O for the North Quarry Street retaining wall would have exceeded the funded amount of $187,000 (Capital Project #216) , and WHEREAS, Common Council at its meeting of February 1, 1989 has increased the authorization of Capital Project #216 from Q $187,000 to $215,000, now therefore be it RESOLVED, That the contract for reconstructing this wall be awarded to McPherson Builders, Inc. for their low bid of $186,763.08 which is the total bid for the alternate of mechanically stabilized earth system. Carried Unanimously Elmira Road Sidewalks Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS, the Board is trying to determine the need for sidewalk installation on the Elmira Road and WHEREAS, the amount of existing pedestrian traffic is unknown, now therefore be it RESOLVED, That staff be directed to take pedestrian counts in the Elmira Road area after winter weather has ended. Discussion, followed in regard to the area where the pedestrian counts would be taken. Carried Unanimously PARKING AND TRAFFIC ITEMS: Parking Regulations Enforcement Program Common Council and the Board of Public Works have both informally discussed the extension of the Parking Meter Enforcement Program into other areas of parking violations. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, it is in the best interest of the City to have greater enforcement of its parking regulations, and WHEREAS, the Superintendent has proposed a program for the beginnings of such an enforcement program, now therefore be it 94 BPW Minutes 2 -8 -89 -4- Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS, the building encroaches onto West Seneca Street 6.6 feet and WHEREAS, the Route 96 Relocation Project will probably include the reconstruction of this portion of West Seneca Street, now therefore be it RESOLVED, That the owners of the property at 900 West State Street be offered a revocable, renewable license for the encroachment as shown on the survey -map provided. Carried Unanimously North Quarry STreet Retaining Wall Bi s were received on January 23, 1989 for reconstructing a retaining wall on North Quarry Street. Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the project costs for the North Quarry Street retaining wall would have exceeded the funded amount of $187,000 (Capital Project #216), and WHEREAS, Common Council at its meeting of February 1, 1989 has increased the authorization of Capital Project #216 from $187,000 to $215,000, now therefore be it RESOLVED, That the contract for reconstructing this wall be awarded to McPherson Builders, Inc. for their low bid of $186,763.08 which is the total bid for the alternate of mechanically stabilized earth system. Carried Unanimously Elmira Road Sidewalks Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS, the Board is trying to determine the need for sidewalk installation on the Elmira Road and WHEREAS, the amount of existing pedestrian traffic is unknown, now therefore be it RESOLVED, That staff be directed to take pedestrian counts in the Elmira Road area after winter weather has ended. Discussion followed in regard to the area where the pedestrian counts would be taken. Carried Unanimously PARKING AND TRAFFIC ITEMS: Parking Regulations En orcement Program Common Council and the Board of Public Works have both informally discussed the extension of the Parking Meter Enforcement Program into other areas of parking violations. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, it is in the best interest of the City to have greater enforcement of its parking regulations, and WHEREAS, the Superintendent has proposed a program for the beginnings of such an enforcement program, now therefore be it BPW Minutes 2 -8 -89: 95 -s- RESOLVED, That the report of the Superintendent on this program be approved, and be it further RESOLVED, That Common Council be requested to, A) appropriate the necessary start -up funds as shown, B) amend the Authorized Equipment List to include a vehicle and radio, and C) amend the roster of the Public Works Department to include an additional full -time Parking Deter Checker, all as shown on the report of the Superintendent. Discussion followed in ,regard to.. -the areas of parking violations covered by this new position. A vote on the resolution resulted as follows: Carried Unanimously PARKING, TRAFFIC AND TRANSIT ITEMS: It aca Transit Report of Operations Resolution () By Commissioner Cannon: Seconded by Commissioner Sprague Q RESOLVED, That the Board of Public Works accepts the Ithaca Transit System Report of Operations for the period October- December, 1988, and January - December, 1988. m Discussion followed on the floor in regard to decreased rider- ship and NYS Operating Subsidy. Mayor Gutenberger reported that decrease in ridership seems to be a national trend. He has been working, at the state level, to get some guaranteed funding for the next five years for all the upstate systems. Commissioner Reeves stated that Superintendent of Transit, Bernard Carpenter,-is looking into the possibility-of a complete study of the entire transit system and routes. He will report back to the Board with information on the details and estimated cost of the study. A vote on the resolution resulted as follows: Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS: Newman Gol Course Irrigation System The sta as recommended that the irrigation system at the Newman Municipal Golf Course be replaced due to its age and extremely poor condition. The existing system has many leaks and extensive history of repairs and uses treated water to do what little irrigation is possible under the present system. Resolution By ommissioner Sprague: Seconded by Commissioner Reeves WHEREAS, the construction of a new irrigation system that would use non - treated water would cost less to operate, and WHEREAS, such a ne.w system would provide more complete irrigation to the entire course, now therefore be it RESOLVED, That the Superintendent be authorized to hire the S.V. Moffett Co., Inc. to design such a system at a cost not -to- exceed $1,500 and be it further RESOLVED, That Common Council be requested to appropriate the funds for this design. Carried Unanimously 96 BPW Minutes 2 -8 -89 REPORT OF SPECIAL COMMITTEES: Au it Report Resolution By Commissioner Reeves: Seconded by Commissioner Sprague WHEREAS, the meeting of the Board of Public Works on January 2S, 1989 was canceled due to lack of quorum and WHEREAS, the audit as shown on the Agenda for that meeting was reviewed and approved by Commissioner Reeves, now therefore be it RESOLVED, That bills listed on the-following Abstract be approved for payment: Abstract #2 General Fund . . . . . . . • . . . .$ 73,880.63 Water and Sewer Fund . . . . . . . . . .$ 2,643.92 Joint Activity Fund. . . . . . . . . . .$ 2,454.11 Capital Projects . . . . . . . . . . . .$ 19,065.66 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Resolution By Commissioner Reeves: Seconded by Commissioner Sprague RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #3 General Fund . . . . . . . . . . . . . $ 47,820.90 Water and Sewer Fund . . . . . . . . . $ 38,942.75 Joint Activity Fund. . . . . . . . . . $ 7,464.49 Capital Projects . . . . . . . . . . . $ 67,468.30 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Report on the Replacement of the Superintendent Commissioner Reeves reported that the Board at its Committee of the Whole meeting of January 18, 1989, discussed the matter of the requirement of a Professional Engineer's license in the job specifications for the Superintendent of Public Works. It was the consensus of the Board as a committee that the job specifications for this position remain as is and it is their additional recommendation that the advertisement for applicants for this position state that a Professional Engineer license is desirable. REPORT OF BOARD LIAISONS: Commons Advisory Boar Commissioner Cannon reported that he attended the CAB meeting on January 27, 1989. Mr. Stan Goldberg attended the meeting and presented his plan on the new addition to Center Ithaca. There was concern expressed at the meeting in regard to the truck loading problems and parking problems that this new addition will generate. Commissioner Cannon reported that the.CAB would like to see - better maintenance of the lighting on the Commons. It was suggested that the merchants maintain window lighting throughout the night. ADJOURNMENT: On a motion the meeting adjourned at 5:00 P.M. Callista,F. Paolalfgeli, City Clerk r BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 8, 1989 14358 Clinton West Ltd G2122 37.84 14359 hull Htg & pig G2122 38.55 14360 Reuben Weiner G2122 48.10 14361 Gertrude Kenjerska G2122 31.55 14362' Town of Dryden G2374 143.98 14363 Town of Dryden G2374 114.92 14364 George Nickas G2122 27.84 14365 David Burbank F2144 20.06 G2122 13.38 14366 Pearl Fellman F2144 41.11 G2122 27.40 14367 Steven Bacon F2144 23.05 G2122 15.37 1.4368 Steven Bacon F2144 23.05 G2122 15.37 14369 Student Mgt F2144 62.68 G2122 41.78 14370 Vector Magnetic F2144 62.68 G2122 41.78 14371 RTIPProperties Inc F2144 17.29 G2122 11.53 14372 Cortland Paving F2144 59.09 14373 Cortland Paving F2144 63.51 14374 Construction Concepts F2144 186.08 14375 McGuire & Bennett T2144 985.02 14376 State St Associates F2144 6385.09 G2122 314.33 WR 7928.71 SR 923.72 APPROVED BY FINANCE COMMIT'T'EE - -T 2233 Jason Fane A1710 25.00 2239 RAD Company, Highland I-louse Apts A1710 25.00 2240 Frank E Denney A1710 20.00 2241 Abraham E Lee A1710 20.00 2242 Michael J S Pan A1710 25.00 2243 .John A Hills A1710 20.00 2244 Dong Shee Chong A1710 25.00 2245 William M Bryant A1710 15.00 2246 Fred Macera A1710 146.14 2347 Chip & Dale Realty A1710 25.00 2348 Russell Patterson A1710 25.00 2349 Ledger Properties Inc A1710 25.00 2350 Ithaca Centennial A391 -20 770.36_ 1166.50