HomeMy WebLinkAboutMN-BPW-1989-02-08BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M.
PRESENT:
Mayor Gutenberger
Commissioners (4) - Cannon, Cox, Reeves, Sprague
ABSENT:
Commissioners Daley and Stone'(Excused)
OTHERS PRESENT: -
Superintendent of Public Works - Dougherty
City Engineer - Gray
Asst. City Attorney - Beers- Schnock
City Clerk - Paolangeli
Deputy Controller - Cafferillo
Common Council Liaison - Nichols
Purchasing Agent - Clynes
Building Commissioner - Datz
February 8, 1989
(n PLEDGE OF ALLEGIANCE:
O Mayor Guten erger led all present in the Pledge of Allegiance
to the American flag.
MINUTES:
m Approval of Minutes of January 11, 1989 Board of Public
Gz
—W -3—r- F s Meetin
By Commissioner Reeves: Seconded by Commissioner Sprague
RESOLVED, That the minutes of the January 11, 1989 Board of
Public Works meeting be approved as published.
Carried Unanimously
WELCOME TO NEW BOARD MEMBER:
Mayor Guten erger officially welcomed our newest member to
the Board of Public Works, Phil Cox.
ADDITIONS TO THE AGENDA:
Parking,—Traffic, and Transit Items
Commissioner Reeves requested that Item 14B - Ithaca Transit
Report of Operations Resolution be added to the agenda.
91
DELETIONS FROM THE AGENDA:
Hig way Items
Commissioner Sprague requested that Item 13C- Possible resolution
regarding Encroachment Request at 132 University Avenue be
deleated from the agenda.
SPECIAL ORDER OF BUSINESS:
Congratulations - Eric Datz
Eric Datz has taken on the position of City Building Commissioner
after being with the Department of Public Works for 32 years.
Resolution
WHEREAS, Eric joined the Department of Public Works in 1985 as
Building Systems Supervisor, and
WHEREAS, Eric always fulfilled his duties with the utmost
competency and courtesy, and
WHEREAS,the Board of Public Works is certain that Eric's
knowledge, talent, and personality will be advantageous to
the entire City as he takes on this position, -now therefore
be it
RESOLVED, That the Board of Public Works appreciates the dedication
and energy Eric gave to the Department of Public Works and
wishes him the best of luck as the new City Building Commissioner.
Carried Unanimously
BPW Minutes
92 _ 2 -8 -89
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and reported that the first of three meetings will be held
on February 8, 1989 at South Hill School at 7:00 p.m. The
residents in the area have been notified of the meeting.
REPORT OF CITY ENGINEER:
Engineer Gray reported on the following:
On-Going Projects
T e Engineering office is finishing work on the Water
Tanks Project and the bridge repairs for Stewart Avenue
and Thurston Avenue Bridges.. --
West Hill Master Plan
Engineering has een involved in the West Hill Master
Plan Study.
Hudson Street Project
There will be a meeting tonight at the South Hill School
to present data on the Hudson Street Project. This
will be the first of three meetings. Engineer Gray
reported he would like to discuss this project with
the Committee of the Whole at their meeting on February 15,
1989. More information on the project will be available
this week.
Fire Stations
There was a meeting Monday, February 6, 1989 of the
Fire Stations Committee. The town of Ithaca and other
groups are now reviewing the drawings of the project.
We are hoping the project will go out to bid later this
month.
Quarry Street Retaining Wall Project
The Quarry Street Retaining Wall Project will be awarded
with work to start early May 1989.
BUILDINGS AND PROPERTIES ITEMS:
Empire State Games
Resolution
By Commissioner Cannon: Seconded by Commissioner Sprague
WHEREAS, The Empire State Games Local Organizing Committee
will be undertaking many responsibilities on behalf of the
Ithaca community that requires office space, and
WHEREAS, The Local Organizing Committee will be promoting
and publicizing the City of Ithaca during 1989, and
WHEREAS, said promotion and publicizing will have a positive
impact on local businesses and attractions including the
generation of increased sales tax revenue accruing to the
City of Ithaca, and
WHEREAS, the Board of Public Works has determined that the
promotion and financial benefits of the E.S.G.L.O.C. exceeds
the value of any rental fee that the City would charge for
office space, now therefore be it
RESOLVED, That the Board of Public Works hereby grants to
the Empire State Games Local Organizing Committee the use
of room 211 in City Hall for the 1989 at no charge.
Carried Unanimously
HIGHWAY ITEMS: y
Encroachment Request at 900 West State Street
The owners of the property at 900 West State Street have
requested a long -term agreement for an encroachment on the
West Seneca Street right -of -way.
2-8-89
93
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Resolution
e: Seconded by Commissioner Reeves
By Commissioner Spragu
WHEREAS, the building encroaches onto West Seneca Street
6.6 feet and
WHEREAS, the Route 96 Relocation Project will probably include
the reconstruction of this portion of West Seneca Street,
now therefore be it o . '
RESOLVED, That the owners of the property at 900 West State
Street be offered a revocable, renewable license for the
encroachment as shown on the survey-map provided.
Carried Unanimously
North Quarry STreet Retaining Wall
Bids were received on January 23, 1989 for reconstructing
a retaining wall on North Quarry Street.
Resolution
e: S
By Commissioner Spragueconded by Commissioner Cox
WHEREAS, the project costs
O for the North Quarry Street retaining
wall would have exceeded the funded amount of $187,000 (Capital
Project #216) , and
WHEREAS, Common Council at its meeting of February 1, 1989
has increased the authorization of Capital Project #216 from
Q $187,000 to $215,000, now therefore be it
RESOLVED, That the contract for reconstructing this wall
be awarded to McPherson Builders, Inc. for their low bid
of $186,763.08 which is the total bid for the alternate of
mechanically stabilized earth system.
Carried Unanimously
Elmira Road Sidewalks
Resolution
By Commissioner Sprague: Seconded by Commissioner Reeves
WHEREAS, the Board is trying to determine the need for sidewalk
installation on the Elmira Road and
WHEREAS, the amount of existing pedestrian traffic is unknown,
now therefore be it
RESOLVED, That staff be directed to take pedestrian counts
in the Elmira Road area after winter weather has ended.
Discussion, followed in regard to the area where the pedestrian
counts would be taken.
Carried Unanimously
PARKING AND TRAFFIC ITEMS:
Parking Regulations Enforcement Program
Common Council and the Board of Public Works have both informally
discussed the extension of the Parking Meter Enforcement
Program into other areas of parking violations.
Resolution
By Commissioner Cannon: Seconded by Commissioner Sprague
WHEREAS, it is in the best interest of the City to have greater
enforcement of its parking regulations, and
WHEREAS, the Superintendent has proposed a program for the
beginnings of such an enforcement program, now therefore
be it
94
BPW Minutes
2 -8 -89
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Resolution
By Commissioner Sprague: Seconded by Commissioner Reeves
WHEREAS, the building encroaches onto West Seneca Street
6.6 feet and
WHEREAS, the Route 96 Relocation Project will probably include
the reconstruction of this portion of West Seneca Street,
now therefore be it
RESOLVED, That the owners of the property at 900 West State
Street be offered a revocable, renewable license for the
encroachment as shown on the survey -map provided.
Carried Unanimously
North Quarry STreet Retaining Wall
Bi s were received on January 23, 1989 for reconstructing
a retaining wall on North Quarry Street.
Resolution
By Commissioner Sprague: Seconded by Commissioner Cox
WHEREAS, the project costs for the North Quarry Street retaining
wall would have exceeded the funded amount of $187,000 (Capital
Project #216), and
WHEREAS, Common Council at its meeting of February 1, 1989
has increased the authorization of Capital Project #216 from
$187,000 to $215,000, now therefore be it
RESOLVED, That the contract for reconstructing this wall
be awarded to McPherson Builders, Inc. for their low bid
of $186,763.08 which is the total bid for the alternate of
mechanically stabilized earth system.
Carried Unanimously
Elmira Road Sidewalks
Resolution
By Commissioner Sprague: Seconded by Commissioner Reeves
WHEREAS, the Board is trying to determine the need for sidewalk
installation on the Elmira Road and
WHEREAS, the amount of existing pedestrian traffic is unknown,
now therefore be it
RESOLVED, That staff be directed to take pedestrian counts
in the Elmira Road area after winter weather has ended.
Discussion followed in regard to the area where the pedestrian
counts would be taken.
Carried Unanimously
PARKING AND TRAFFIC ITEMS:
Parking Regulations En orcement Program
Common Council and the Board of Public Works have both informally
discussed the extension of the Parking Meter Enforcement
Program into other areas of parking violations.
Resolution
By Commissioner Cannon: Seconded by Commissioner Sprague
WHEREAS, it is in the best interest of the City to have greater
enforcement of its parking regulations, and
WHEREAS, the Superintendent has proposed a program for the
beginnings of such an enforcement program, now therefore
be it
BPW Minutes
2 -8 -89: 95
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RESOLVED, That the report of the Superintendent on this program
be approved, and be it further
RESOLVED, That Common Council be requested to, A) appropriate
the necessary start -up funds as shown, B) amend the Authorized
Equipment List to include a vehicle and radio, and C) amend
the roster of the Public Works Department to include an
additional full -time Parking Deter Checker, all as shown
on the report of the Superintendent.
Discussion followed in ,regard to.. -the areas of parking violations
covered by this new position.
A vote on the resolution resulted as follows:
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT ITEMS:
It aca Transit Report of Operations
Resolution
() By Commissioner Cannon: Seconded by Commissioner Sprague
Q RESOLVED, That the Board of Public Works accepts the Ithaca
Transit System Report of Operations for the period October-
December, 1988, and January - December, 1988.
m Discussion followed on the floor in regard to decreased rider-
ship and NYS Operating Subsidy.
Mayor Gutenberger reported that decrease in ridership seems
to be a national trend. He has been working, at the state
level, to get some guaranteed funding for the next five years
for all the upstate systems.
Commissioner Reeves stated that Superintendent of Transit,
Bernard Carpenter,-is looking into the possibility-of a complete
study of the entire transit system and routes. He will report
back to the Board with information on the details and estimated
cost of the study.
A vote on the resolution resulted as follows:
Carried Unanimously
CREEKS, BRIDGES, PARKS ITEMS:
Newman Gol Course Irrigation System
The sta as recommended that the irrigation system at the
Newman Municipal Golf Course be replaced due to its age and
extremely poor condition. The existing system has many leaks
and extensive history of repairs and uses treated water to
do what little irrigation is possible under the present system.
Resolution
By ommissioner Sprague: Seconded by Commissioner Reeves
WHEREAS, the construction of a new irrigation system that
would use non - treated water would cost less to operate, and
WHEREAS, such a ne.w system would provide more complete irrigation
to the entire course, now therefore be it
RESOLVED, That the Superintendent be authorized to hire the
S.V. Moffett Co., Inc. to design such a system at a cost
not -to- exceed $1,500 and be it further
RESOLVED, That Common Council be requested to appropriate
the funds for this design.
Carried Unanimously
96
BPW Minutes
2 -8 -89
REPORT OF SPECIAL COMMITTEES:
Au it Report
Resolution
By Commissioner Reeves: Seconded by Commissioner Sprague
WHEREAS, the meeting of the Board of Public Works on January 2S,
1989 was canceled due to lack of quorum and
WHEREAS, the audit as shown on the Agenda for that meeting
was reviewed and approved by Commissioner Reeves, now therefore
be it
RESOLVED, That bills listed on the-following Abstract be
approved for payment:
Abstract #2
General Fund . . . . . . . • . . . .$ 73,880.63
Water and Sewer Fund . . . . . . . . . .$ 2,643.92
Joint Activity Fund. . . . . . . . . . .$ 2,454.11
Capital Projects . . . . . . . . . . . .$ 19,065.66
and be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
Resolution
By Commissioner Reeves: Seconded by Commissioner Sprague
RESOLVED, That the bills listed on the following Abstract be
approved for payment:
Abstract #3
General Fund . . . . . . . . . . . . . $ 47,820.90
Water and Sewer Fund . . . . . . . . . $ 38,942.75
Joint Activity Fund. . . . . . . . . . $ 7,464.49
Capital Projects . . . . . . . . . . . $ 67,468.30
and be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
Report on the Replacement of the Superintendent
Commissioner Reeves reported that the Board at its Committee
of the Whole meeting of January 18, 1989, discussed the matter
of the requirement of a Professional Engineer's license in
the job specifications for the Superintendent of Public Works.
It was the consensus of the Board as a committee that the
job specifications for this position remain as is and it
is their additional recommendation that the advertisement
for applicants for this position state that a Professional
Engineer license is desirable.
REPORT OF BOARD LIAISONS:
Commons Advisory Boar
Commissioner Cannon reported that he attended the CAB meeting
on January 27, 1989. Mr. Stan Goldberg attended the meeting
and presented his plan on the new addition to Center Ithaca.
There was concern expressed at the meeting in regard to the
truck loading problems and parking problems that this new
addition will generate.
Commissioner Cannon reported that the.CAB would like to see -
better maintenance of the lighting on the Commons. It was
suggested that the merchants maintain window lighting throughout
the night.
ADJOURNMENT:
On a motion the meeting adjourned at 5:00 P.M.
Callista,F. Paolalfgeli,
City Clerk
r
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
FEBRUARY 8, 1989
14358
Clinton West Ltd
G2122
37.84
14359
hull Htg & pig
G2122
38.55
14360
Reuben Weiner
G2122
48.10
14361
Gertrude Kenjerska
G2122
31.55
14362'
Town of Dryden
G2374
143.98
14363
Town of Dryden
G2374
114.92
14364
George Nickas
G2122
27.84
14365
David Burbank
F2144
20.06
G2122
13.38
14366
Pearl Fellman
F2144
41.11
G2122
27.40
14367
Steven Bacon
F2144
23.05
G2122
15.37
1.4368
Steven Bacon
F2144
23.05
G2122
15.37
14369
Student Mgt
F2144
62.68
G2122
41.78
14370
Vector Magnetic
F2144
62.68
G2122
41.78
14371
RTIPProperties Inc
F2144
17.29
G2122
11.53
14372
Cortland Paving
F2144
59.09
14373
Cortland Paving
F2144
63.51
14374
Construction Concepts
F2144
186.08
14375
McGuire & Bennett
T2144
985.02
14376
State St Associates
F2144
6385.09
G2122
314.33
WR
7928.71
SR
923.72
APPROVED BY
FINANCE COMMIT'T'EE
- -T
2233
Jason Fane
A1710
25.00
2239
RAD Company, Highland I-louse Apts
A1710
25.00
2240
Frank E Denney
A1710
20.00
2241
Abraham E Lee
A1710
20.00
2242
Michael J S Pan
A1710
25.00
2243
.John A Hills
A1710
20.00
2244
Dong Shee Chong
A1710
25.00
2245
William M Bryant
A1710
15.00
2246
Fred Macera
A1710
146.14
2347
Chip & Dale Realty
A1710
25.00
2348
Russell Patterson
A1710
25.00
2349
Ledger Properties Inc
A1710
25.00
2350
Ithaca Centennial
A391 -20
770.36_
1166.50