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HomeMy WebLinkAboutMN-BPW-1988 BOARD OF PUBLIC WORKS PROCEEDINGS 235 CITY OF ITHACA Regular Meeting 4 : 00 P.M. January 13, 1988 PRESENT: Commissioners (4) Cannon, Daley, Stone , Reeves ABSENT: Commissioner Gerkin OTHERS PRESENT: Deputy City Controller - Cafferillo Asst . Supt . of Public Works - Fabbroni City Engineer - Gray Council Liaison - Nichols City Clerk - Paolangeli Alderperson - Cummings City Chamberlain - Parsons Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE . Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. WELCOME TO NEW MEMBERS . m Mayor Guten erger officially welcomed our newest member m to the Board of Public Works , Michael Cannon, and also welcomed Q back Alderperson Nichols as Common Council Liaison to the BPW. Michael Cannon was sworn into office by City Clerk Paolangeli and was seated with the Board. MINUTES . Approval of Minutes of December 9 , 1987 Meeting By Commissioner Daley: Seconded y Commissioner Reeves RESOLVED, That the Minutes of the December 9 , 1987 meeting be approved as published. Carried Unanimously Approval of Minutes of December 23 , 1987 Meeting By Commissioner Stone : Seconded by Commissioner Cannon RESOLVED, That the Minutes of the December 23, 1987 meeting be approved as published. Carried Unanimously SPECIAL ORDER OF BUSINESS— Public Hearing - Sidewalks and Sidewalk Assessments Resolution to Open Pu lic Hearing By Commissioner Stone : Seconded by Commissioner Daley RESOLVED, That the public hearing on sidewalks and sidewalk assessments is declared open. Carried Unanimously No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Daley: Seconded y Commissioner Stone RESOLVED, That the public hearing on sidewalks and sidewalk assessments be declared closed. Carried Unanimously ADDITIONS TO THE AGENDA, Mayor Guten erger requested the election of a Vice Chairman of the Board of Public Works be added to the agenda. January 13, 1988 236 Asst . Supt . of Public Works Fabbroni requested the addition of a Creeks , Bridges and Parks Resolution - Request for Additional Funding, Stewart Park Bathrooms . Engineer Gray requested the addition of a Water and Sewer Resolution - Request to Expunge and Reissue a Bill . Commissioner Reeves requested that under Special Committees Item B be deleted and a new Item B - Engineering Technicians be added to the agenda. No Board member objected. Election of Vice Chairperson of the Board Commissioner Daley moved that Commissioner Reeves be nominated as Vice Chairperson of the Board of Public Works for 1988 . Commissioner Stone seconded the nomination. Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That Commissioner Reeves will serve as Vice Chairperson of the Board of Public Works for 1988 . Carried Unanimously COMMUNICATIONS FROM THE MAYOR Mayor Guten erger requeste that liaison assignments be made at the next Committee of the Whole Meeting on January 20 , 1988 . PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Bill Baker,, Spencer, New York requested permission to speak to the Board of Public Works later in the meeting under Special Committees portion of the agenda. No board member objected. Tom Cahill of 208 Hudson Street addressed the Board with regard to the problem of alternate night parking on the lower end of Hudson Street . He reported to the Board that he feels it is unfair for people to be cited- for illegal parking when there is not enough legal parking provided and asked the Board to allow parking on both sides of the street every night . Discussion followed on the floor. Mayor Gutenberger requested that this matter be referred to the Committee of the Whole . Alderperson Cummings reported to the Board that there is a great concern in the need for parking particularly in the a.rea of South Hill and asked that the Board not let this request go unanswered. She further asked that the committee get information on why this section is assigned alternate parking and to possibly consider an experiment to open up this street for parking every night , either on alternate sides or one side only. She also offered to gather information on the parking situation in the South Hill area if necessary. Council Liaison Nichols responded that it has been the position of the Board of Public Works that it is not the responsibility of the City to provide night parking. It is the responsibility of the property owners to provide off street parking. However, Alderperson Nichols does feel that the problem on lower Hudson Street should be looked into . REPORT OF COUNCIL LIAISON Alderperson Nichols reported on the following: 1 . Common Council voted down the Resolution to raise the parking meter fine from $2 . 00 to $3 . 00 . 2 . Common Council referred the recommendations from SPAG to the Planning and Development Committee . January 13, 1988 -3- REPORT OF ASSISTANT SUPERINTENDENT 237 Assistant Superintendent Fabbroni reported on the following: 1. Work is continuing on the walls on Elm Street . 2 . We are beginning work on the Cascadilla Creek Wall between North Cayuga and Madison Streets . 3 . Testing of systems at the Wastewater Treatment Plant is moving along well. We will very shortly be drying sludge and taking it to the landfill . The phosphorus stripping process needs to be tested. 4. The DPW has been busy with snow removal. 5. Fuel meters are now being installed that will allow us to have a better inventory of the incoming fuel supplies . 6. We now have all the fill that is needed at the NYSEG Industrial Park Site . Alderperson Nichols reported that there is a major problem 0) in regard to the shoveling of sidewalks in the Collegetown area and on East State Street . There has been very little m enforcement . CD Asst. Supt . Fabbroni responded that there will be a reminder < in the newspaper to residents that sidewalks must be cleared of snow and ice within 24 hours . He further reported that when a complaint has been received, they call the owner of the property and give them 24 hours to remedy the situation. There seems to be more of a problem when students are away. Discussion followed in regard to the process of how complaints are- received and the follow-up process . REPORT OF CITY ENGINEER Engineer Gray reporte that the new Civil Engineer, Carlos Laguette started work in the Engineering Department on Monday, January 11, 1988 . He has started work on three projects; Quarry Street wall , Thurston Avenue and Giles Street bridges . He will also be working on the Green Street Parking Garage . Engineer Gray also reported that his office is now working on updating addresses on some old properties in the City that are incorrect due to changes in locations of streets . Engineer Gray introduced Carlos Laguette to the BPW. BUILDINGS AND PROPERTIES ITEMS Request from Hangar T eatre - Re : Lease (Center for the Arts) Resolution By Commissioner Reeves : Seconded by Commissioner Daley WHEREAS, THE Center for the Arts at Ithaca, Inc. is attempting to secure State grants to help them construct the additions to the Hangar Theatre , and WHEREAS, one of the requirements of the grant would be that a long-term lease be in place , now, therefore , be it RESOLVED, That the Board of Public Works approves in concept a 20 year lease for the Hangar Theatre and surrounding grounds , be it further January 13, 1988 238 -4- RESOLVED That the details of the lease are to be worked out before the lease will become effective , and be it further RESOLVED That the Center for the Arts at Ithaca, Inc. be required to present an environmental impact review of the lease. Discussion followed on the floor in regard to who is responsible for the grounds around the building. Mayor Gutenberger reported that this matter would be included in the lease agreement . A vote on the resolution resulted as follows : Carried Unanimously Collegetown Special Benefit Assessment District Resolution By Commissioner Reeves : Seconded by Commissioner Stone WHEREAS, Common Council has directed that a Special Benefit Assessment District be developed in Collegetown to assess property owners for a portion of the cost of developing the Dryden Road Parking Facility; and WHEREAS, the procedures for implementing such a district that are contained in the Municipal Code require that the Board of Public Works hold a public hearing on the boundaries of the proposed district , the amount to be assessed, the period during which the assessments shall be recovered, and the method of apportionment among the properties within the district ; and WHEREAS, the Board of Public Works has held several meetings to discuss how the district can be structured and has developed a proposal for the operation of the Special Benefit Assessment District ; now, therefore , be it: RESOLVED that the Board of Public Works does hereby schedule a public hearing on the proposed Collegetown Special Benefit Assessment District to be held in Common Council Chambers , City Hall , on Wednesday, February 10, 1988 at 7 : 30 p.m. , and be it further RESOLVED that notice of such hearing shall be published at least two weeks prior to the hearing in the Ithaca Journal, posted in City Hall and mailed to all affected property owners within the district boundaries , and be it further RESOLVED that the Mayor and Common Council shall be notified of such hearing and shall be invited to attend. A vote on the resolution resulted as follows : Carried Unanimously HIGHWAY ITEMS Public Hearing on Sidewalk Assessment Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, a public hearing has been held by this Board on January 13 , 1988 on assessments levied by this Board on one property located in the City of Ithaca, and WHEREAS, the property owner has been afforded an opportunity to be heard as provided in the City Charter, now, therefore be it January 13, 1988 -5- 239 RESOLVED That the sidewalk assessment levied by this Board on one property in the total amount of $11631 . 31 be and hereby is finally approved and recommended to the Common Council for confirmation. Engineer Gray reported to the BPW that the property was located at 1322 East State Street . The sidewalk at this property was condemmed a year ago and reconstructed under the City of Ithaca Sidewalk Contract last fall . Discussion followed on the floor in regard to how the process of sidewalk assessment occurs . Tabling Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the resolution for the sidewalk assessment levy at 1322 East State Street be tabled for further clarification. A vote on the resolution resulted as follows : Ayes (2) - Cannon, Daley Nays (2) - Stone , Reeves m Motion Defeated Q A vote on the main motion resulted as follows : Ayes (3) - Stone , Reeves , Mayor Gutenberger Nays (2) - Cannon, Daley Motion Defeated for lack of a fourth affirmative vote. Mayor Gutenberger requested that the matter of Sidewalk Assessments be discussed at the Committee of the Whole Meeting on January 20, 1988. PARKING AND TRAFFIC ITEMS Dryden Road Parking Garage Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, The sale and usage of the various parking permits for the Dryden Road Parking Garage have not met with our expectations , now therefore , be it RESOLVED, That the number and cost of the permits be changed as follows : 75 daytime permits at $35. 00 each 80 nightime permits at $25. 00 each A vote on the resolution resulted as follows : Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS Request to use Washington Park for Fund Raiser Resolution By Commissioner Stone : Seconded by Commissioner Reeves WHEREAS, David Graff has requested the use of Washington Park as the site for a fund raising event , and WHEREAS, the Board of Public Works has decided that such an event is in conformance with normal usage of this type of park, now, therefore , be it RESOLVED, That the request of David Graff be approved under the conditions spelled out in a memorandum dated January 4, 1988 from the Fire Department regarding barrel fires , and in a memorandum dated January 6 , 1988 from the City Attorney re "Washington Park Fund Raiser" , and be it further January 13, 1988 240 -6- RESOLVED, That David Graff be required to provide insurance indemnifying the City in the amount of one million dollars (applied to property damage or bodily injury) and that a copy of the Certificate of Insurance be placed on file in the office of the City Clerk. Discussion followed on the floor in regard to the cost and the amount of insurance needed for this event. Commissioner Reeves reported that at the last Committee of the Whole Meeting on January 6 , 1988 this matter was opow discussed and it was decided that the City' s insurance carrier would be asked to advise the amount of liability coverage Mr. Graff' s group should provide the City during this event . Assistant Superintendent Fabbroni suggested that the resolution be passed and that Mr. Graff be contacted and let him investigate how much insurance coverage will cost his group. If he feels it is prohibitive he can come to the Committee Meeting next week to appeal . A vote on the resolution resulted as follows : Carried Unanimously Request for Additional Funding, Stewart Park Bathrooms Resolution By Commissioner Stone : Seconded by Commissioner Daley WHEREAS, in the process of renovating the Stewart Park Bathrooms to provide handicapped accessibility it has been found that the bathrooms were historically constructed of asbestos , and WHEREAS, this material should be immediately removed, now therefore , be it RESOLVED, That the Board of Public Works requests that up to $5 , 000 be released from the restricted contingency account for Stewart Park for the testing, removal and disposal of the - asbestos , and that this request be forwarded to the Budget & Administrdtion Committee for action. Discussion followed on the floor: A vote on the resolution resulted as follows : Carried Unanimously WATER AND SEWER ITEMS Request to Expunge and Reissue Bill Resolution By Commissioner Reeves : Seconded by Commissioner Stone WHEREAS, bill #13725 originally issued by Water & Sewer to McGuire & Bennett in the amount of $3, 954. 98 was actually for services rendered under the Edward Joy contract for the Dryden Road Parking Garage , and WHEREAS, review of this bill has resulted in a compromise where the bill has been divided by Edward Joy and the City, now, therefore , be it RESOLVED, That bill #13725 is expunged and that new bills be issued in the amount of $1 , 977 . 49 , one to the Edward Joy Company and the second to the City Capital Project #149 (Dryden Road Parking Garage) . Carried Unanimously January 13, 1988 - 7- 241 REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That bills as listed on the following abstracts be approved for payment : Abstract No . 1 1 General Fund . . . . . . . . . . $ 155, 231. 03 Water & Sewer . . . . . . . . . . $ 18 , 383. 80 Joint Activity Fund. . . . . . . $ 4, 342 . 41 Capital Projects . . . . . . . . $ 37, 166. 00 Abstract No. 47 i Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . . . . . . . $230, 319. 74, and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously m Engineering Technicians Resolution Q By Commissioner Reeves : Seconded by Commissioner Daley WHEREAS, The position of Engineering Technician was created as a result of the Civil Service job survey, and j WHEREAS, certain employees were placed in the position of Engineering Technician, their appointment conforming to all the existing rules and regulations, and WHEREAS, the Civil Service Commission recently decided that all existing Senior Engineering Aides and Engineering Technicians were working at the same level of expertise , and WHEREAS, the staff has recommended that there is no need for six employees to perform at the higher level of Engineering Technician, now therefore, be it RESOLVED, That this Board recommends to the Common Council that no further increase in the number of Engineering Technicians on the roster of the Department of Public Works is needed or desired, and be it further RESOLVED, That the staff is directed to make sure that duties are assigned to the Engineering Technicians and the Senior Engineering Aides that conform to the Civil Service specifications for the respective titles . Disucssion followed on the floor. Bill Baker from Water and Sewer Department spoke to the Board in regard to this resolution and gave background information. He reported that in a letter from Richard Cipprionni from Albany, it was recommended that all Engineering Aides be moved to Engineering Technicians because they were found to be working out of title . He suggested that before acting on this resolution the Board refer to the Civil Service Minutes of October 13 and December 9, 1987 . Further discussion followed on the floor. Engineer Gray requested that Mr. Baker furnish him with a copy of the letter from Richard Cipprionni for his reference . January 13, 1988 242 -$- Bill Baker answered further questions from the Board and clarified his statement that Civil Service found that the Engineering Aides were improperly classified and have been reclassified by Civil Service as of December 9, 1987 to Engineering Technicians . He feels that there needs to be more discussion on this resolution before it is acted on. Tabling Resolution Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the resolution on Engineering Technicians be tabled and discussed at the Committee of the Whole Meeting and that all appropriate personnel attend the meeting. Discussion followed on the floor. Tabling Motion was withdrawn so that discussion could continue on the resolution. As-st_. Supt . Fabbroni .st_ated that the Board can establish the titles it wants with the number of staff. This resolution says that you want two titles and that stratification. We have a resolution to ensure that that stratification exists . Mayor Gutenberger commented that the confusing part is that we have existing people in these titles and that what Asst . Supt. Fabbroni pointed out was that the Board could establish the titles it wants but how they get staffed is different . Asst . Fabbroni further explained that if it turns out that persons have been working out of title for three months they would be compensated. Art Santora, Senior Engineering Aide , gave background information on the Civil Service Survey and related material regarding the Civil Service determination to reclassify the Sr. Engineering Aides to Engineering Technicians . Further discussion followed on the floor regarding duties of Engineering Aides and Engineering Technicians . A vote on the main motion resulted as follows : Ayes (4) Reeves , Stone , Daley, Mayor Gutenberger Abstention (1) Cannon Motion Carried ADJOURNMENT: On a motion the meeting was adjourned at 5 : 45 P.M. Callista F. Paolangel n C. G&Eenberg er, Mayor City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 13, 1988 14065 Norman Tidd F2144 139.43 140x7 First & Adams F2144 9.00 G2122 6.00 14068 Marie Morae F2144 9.00 G2122 6.00 140;•9 Elizabeth J Garrison F2144 9.00 G2122 6.00 14070 Ithaca Student Agency F2144 42. 19 G2122 28.12 14071 Town of Ithaca G2374 113.91 14072 Town of Ithaca G2374 51. 19 14073 Louis Picciano & Son F2144 584.57 14074 Louis Picciano & Son F2144 59. 13 14075 Louis Picciano & Son F2140 44.32 14076- Colleen Uotila F2144 1996.80 14077 Roto Rooter F2144 21.98 14078 Leland Knupperburg F2144 23.78 14079 Howard Johnson's G2122 71.75 14080 Novarr-Mackesey Const G2122 415.78 14081 Finger Lakes Const F2144 127.60 14082 Ithaca Neighborhood Hsg G2122 69.79 14033 Arnold J Rabinor 6-2122 42.74 14084 Betty Ann Philips 6-2122 25.91 14085 Clinton West Ltd G2122 68.75 14086 Irving Booth Inc. F2144 15.95 G2122 10.63 14087 Wickes Lumber F2144 22. 27 G2122 14.84 14083 Richard Putnam F2144 974.40 14089 Mark S Zaharis F2144 579.90 6-2122 543.90 14090 Andrew Yale & Brenda Kuhn F2144 593.00 14091 Richard & William Albee G2122 91.71 14092 Katzkidd Investments Inc. F2144 23.78 14093 Cutting Used Cars F2144 26.72 14094 City of Ithaca F2144 31.44 1409 City of Ithaca F2144 3404.96 G2122 550.02 1409 Void 14097 William M Trozhim G2122 27.89 Water 8739.22 Sewer 2144.93 TOTAL $10,884. 15 APPROVED BY FINANCE COMMITTEE' 2180 Joseph 0 Ciaschi A1740 57.00 2181 Joseph 0 Ciaschi A1740 57.00 2182 Joseph 0 Ciaschi A1740 57.00 2183 Barbara Thuesen A1710 45.71 2124 John H Nichols A1710 193.71 2185 Ithaca Centennial, Inc A391-20 564.44 2186 New York State Electric & Gas Corp A2560 170.00 $ 1144.86 243 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA Regular Meeting 4 : 00 P.M. January 27, 1988 PRESENT: Mayor Gutenberger Commissioners (5) Cannon, Daley, Gerkin, Reeves , Stone OTHERS PRESENT: Supt . of Pu lic Works - Dougherty Asst. Supt . of Public Works - Fabbroni City Engineer - Gray Deputy City Controller - Cafferillo City Clerk - Paolangeli Council Liaison - Nichols Planning & Development Deputy Director - Mazzarella City Chamberlain - Parsons PLEDGE OF ALLEGIANCE Mayor Guten erger led all present in the Pledge of Allegiance to the American flag. MINUTES Approval of Minutes of January 13, 1988 Meeting (o By Commissioner Reeves : Seconded by Commissioner Daley co RESOLVED, That the Minutes of the January 13, 1988 meeting Q be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA Commissioner Stone requested an addition to the agenda of a Buildings and Properties Item -Item B "Encroachment"- Resolution. Commissioner Daley requested an addition to the agenda of a Highways Item - Item B - Collegetown Street Improvements- Resolution. Commissioner Stone requested an addition to the agenda of a Water and Sewer Item - Expungement of Bill 14048- Resolution. Commissioner Gerkin requested an addition to the agenda of a Special Committees Item - Item C - Plumbing Inspector- Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR Ithaca Youth Bureau Board of Advisors - Resolution Mayor Guten erger reported that the followin g resolution was sent to Common Council from the Ithaca Youth Bureau Advisory Board: " BE . IT RESOLVED, that the Youth Bureau Advisory Board would like to be included from the inception in the discussion on the feasibility of creating a new position of Director of Parks and Recreation, as stated in the Common Council resolution. " This resolution was passed by unanimous vote of the Ithaca Youth Bureau Advisory Board at its regular monthly meeting on January 11 , 1988 Stop Signs on Stewart Avenue Mayor Guten erger reported t at he has received a request that the City of Ithaca paint solid white lines on Stewart Avenue at the upper-end near University Avenue to help indicate where cars should stop at this intersection. 244 January 27 , 1988 -2- PETITIONS $ HEARINGS OF PERSONS BEFORE BOARD Jemma Macera of 125 West Green Street, Ithaca, New York addressed the BPW with a request for a waiver of the 10% penalty for late payment on her water bill . Motion to Refer to Committee of the—Whole By Commissioner Daley: Seconded by- Commissioner Gerkin RESOLVED, That the request of Jemma Macera for a waiver of a water bill penalty be referred to the Committee of the Whole . Carried Unanimously REPORT OF COUNCIL LIAISON Alderperson Nichols reported that in January Common Council considered the recommendations of SPAG, part of which includes setting up of a Parks Commission and the provision for appropriate staff for the operation of the Parks Commission. The creation of a Director of Parks- position was also discussed and was referred to several committees , one of which was Human Services and the other the Budget and Administration Committee . Discussion followed on the floor regarding these resolutions and how discussion would proceed on them. Superintendent Dougherty suggested that the BPW consider having the staff make recommendations for beginning discussion on the creation of a Parks Commission. Further discussion followed on the floor regarding the need for such a commission. Mayor Gutenberger pointed out that the community has indicated the desire to have a Stewart Park Commission or a Parks Commission. He also suggested that we get staff recommendation to start with, and that the Board and Common Council work together. Commissioner Reeves stated that she would like to know what the other committees are discussing, and have a list of what the proponents feel is necessary. Also , what would constitute a Parks Commission, and what purpose they would serve . Alderperson Nichols also reported that Common Council passed a resolution in regard to the licensing of the Farmers '.'Market and designated itself lead agency for purposes of Environmental Review. Discussion followed on the floor. Mayor Gutenberger stated that there is still a request to Albany and to Washington for determination of whether the Farmers ' ' Market activity is a legal use of the land. Alderperson Nichols also reported that this was the first time that a request for a license has required an Environmental Review. Council is now suggesting that all requests for a license have Environmental Review. Alderperson Nichols further reported that at the Human Services Committee Meeting that Police Chief Page gave an up-date on the changes that are being made in the Police Department and methods of organization. At the next meeting the committee will be discussing the issue of parking enforcement by non-uniform personnel . January 27 , 1988 -3- 245 REPORT OF SUPERINTENDENT: Appointments Supt . Dougherty Reported that he has appointed the following persons : Carlos Laguette to the position of Civil Engineer at an annual salary of $34, 000 effective January 11, 1988 Merle Sloughter to the position of Laborer at an hourly rate of $4. 75 , effective January 18 , 1988 Francis VanHouten to the position of Laborer at an hourly rate of $4. 75 effective January 18 , 1988 Donald Croft to the position of Parking Lot Attendant at an hourly rate of $4. 75 effective January 18 , 1988 Carlton Elston to the position of Part Time Bus t Driver at an hourly rate of $5 . 93 effective January 25 , 1988 and he asked the Board' s concurrence. Resolution m By Commissioner Daley: Seconded by Commissioner Gerkin co RESOLVED, That the Board approves the appointments as Q presented by Supt . Dougherty. Carried Unanimously Supt. Dougherty also reported that at the next Committee of the Whole meeting on February 3, 1988 , the DPW is prepared to offer the preliminary plans for discussion on the reconstruction of Cliff Street . This is just the first step to give the Board ideas , and to receive comments . The Alderpersons from the lst Ward will be asked to attend the meeting. Mayor Gutenberger requested that he be informed of the progress as it is necessary the outlaying areas be kept informed. Discussion followed on the floor in regard to detours while the project is in progress . REPORT OF ASSISTANT SUPERINTENDENT: Asst . Supt. FabYroni reported on the following projects : ' Repairs are continuing on the Cascadilla Creek wall that was overturned west of North Cayuga Street . The Elm Street wall restoration has been completed and the curb and sidewalk work will be finished in the spring. The DPW has been working on handicapped benches and restroom facilities as part of the Handicapped Access Program. They have also been working on the heating system on the 3rd floor of City Hall . We have had our second Recycling Award winner in the amount of $600 plus . Alderperson Nichols reported that plans are now being drawn up for a major capital project at GIAC. One of the plans involves a day care center. The Police Chief has reported that there are problems at the Hall of Justice , and he will probably be making some requests in the next years budget for that building. Alderperson Nichols also asked if there has been a problem with meter checkers in the collegetown area. In the last three weeks he has noticed several cars that have not been moved for several days without tickets . January 27 , 1988 246 -4- Discussion followed on the floor in regard to ticketing of parked cars . REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Structural work in 'the Seneca Street- Garage is completed. We are expecting the structural report on the Green Street Garage by mid February, 1988 . - The New Fire Station' s Committee are making their recommendations and a budget has been agreed to for renovations . The figure is about $900 , 000 . The satellite Fire Station' s Committee has settled for the amount of about $900, 000 per building. The two buildings are bid together and a compromise is now being reached. Civil Engineer Laguette has reviewed the bridges in the City and more information will be forthcoming at a later date . Adjustment to "house numbers" is going forward. The parking garage occupancy study is complete for the past year and the numbers are starting to be put together. The sidewalks review for 1988 has been done and we are now looking at the cost . He will keep the Board informed. BUILDINGS $ PROPERTIES ITEMS Hangar Theatre Lease Resolution By Commissioner Cannon: Seconded by Commissioner Stone WHEREAS, the Board of Public Works and the Center for the Arts at Ithaca, Inc. have agreed to terms of a lease that among other provisions will include a twenty-year term, total grounds maintenance responsibilities by the v . lessee, and provision for lease dispute resolution by the Common Council , and WHEREAS, an Environmental Impact Form has been filed showing no adverse impact and WHEREAS, the legal counsel for both parties have cooperatively updated and simplified wording of the lease to more clearly define intent and details of construction approval process , now therefore , be it RESOLVED That the Board of Public Works approves the lease as presently proposed, for the Mayor' s signature , pending staff review. Carried Unanimously Encroachment at 314 East Seneca Street Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, Norman D. Freeman is the owner of property located ` at 314 East Seneca Street as shown on a survey map by Carl Crandall dated November 14, 1944 and amended by Thomas G. Miller, L. S. dated January 4, 1988 and WHEREAS, said survey map does show that the building and steps encroach upon the City right of way, by a distance of 0. 7 feet , and permission to maintain this encroachment is needed in order to complete a sale of t"e property, and January 27 , 1988 -5- 24'7 WHEREAS, said structures have existed for at least forty years in their present position, now, therefore , be it RESOLVED, That the Board of Public Works authorizes an encroachment easement agreement for the structures at 314 East Seneca Street currently encroaching upon the City right of way, as long as such-structures remain, =_ said agreement to be reviewed by the City Attorney, and it is further -- RESOLVED That the Mayor of the City of Ithaca is authorized to sign said agreement on behalf of the Board of Public Works and the City of Ithaca. Carried Unanimously HIGHWAY ITEMS Sidewalk Assessment Resolution By Commissioner Reeves : Seconded by Commissioner Stone WHEREAS, a public hearing has been held by this Board on January 13 , 1988 on assessments levied by this Board on one property located in the City of Ithaca, and m WHEREAS, the property owner has been afforded an opportunity m to be heard as provided in the City Charter, now, therefore, Q be it RESOLVED, That the sidewalk assessment levied by this Board on one property in the total amount of $1 , 631. 31 be and hereby is finally approved and recommended to the Common Council for confirmation. Carried Unanimously Collegetown : Street Improvement Resolution By Commissioner Reeves : Seconded by Commissioner Daley WHEREAS, the City of Ithaca has entered into construction contracts with McGuire and Bennett , Inc. and New York i State Electric and Gas Corporation for the construction of Phase II of the Collegetown Street Improvements project , and WHEREAS, currently there are insufficient funds in the Collegetown Capital Project to complete Phase II of the Street Improvement project, now, therefore, be it RESOLVED, That the Board of Public Works recommends that Common Council appropriate an additional $45, 000 to complete Phase II of the Collegetown Street Improvement project. Paul Mazzarella, Deputy Planning Director spoke to the Board regarding the resolution and gave background information on this project . Discussion followed on the floor. Dominick Cafferillo, Deputy City Controller answered further questions on the floor and stated that in the future, his recommendation is that there be written agreement or a memorandum of understanding so that we have something of a firm basis to know exactly what is forthcoming. A vote on the resolution resulted as follows : Carried Unanimously Y i -6- 248 WATER AND SEWER ITEMS Expungement o Bill Resolution By Commissioner Gerkin: Seconded by Commissioner Daley WHEREAS, bill No. 14048 issued to Mr. John Ford for rodding the sewer lateral at 419 Mitchell Street was in error, now, therefore, be it RESOLVED, That bill No. 14048 issued to Mr. John Ford in the amount of $27. 89 be expunged. - Commissioner Gerkin explained that this bill was in error as no work was done at this location. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Reeves : Seconded by Commissioner Stone RESOLVED, That bills as listed on the following abstracts be approved for payment : Abstract No . 2 General Fund . . . . . . . . $ 47, 228 . 74 Water & Sewer Fund . . . . . . . $ 3, 722 . 26 Joint Activity Fund . . . . . . . $ 1 , 170 . 45 Capital Projects . . . . . . . . $ 15,672 . 72 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously APPOINTMENTS Mayor Gut en erger reported that he accepts the appointments as presented and listed below: Committee of the Whole Assignments Buildings & Properties ; Transit - Michael Cannon Creeks & Bridges : Parks - Charlotte Stone Highways - Parking & Traffic - Joseph Daley Solid Waste J - Carol Reeves Water & Sewer - Harold Gerkin Audits January & February - Carol Reeves March & April - Harold Gerkin May June - Joseph Daley July & August - Charlotte Stone September & October - Michael Cannon November December - Liaison Assignments Capital Projects Review - Carol Reeves and Joseph Daley Commons Advisory Board - Carol Reeves (Charlotte Stone Alternate) Conservation Advisory Council - Hydropower Commission - Planning Board - Joseph Daley Special Joint Sewer Committee - Harold Gerkin, Charlotte Stone Youth. Bureau - Michael Cannon Six Mile Creek Committee - Harold Gerkin January 27 , 1988 -7- 249 Plumbing Inspector By Commissioner Reeves : Seconded by Commissioner Gerkin WHEREAS, the position of Plumbing Inspector has been vacant since the resignation of Ivan C. Burris , and WHEREAS, the requirements for the position are, in part, that the applicant be a master plumb-er who is a resident of the City, and . WHEREAS, Dennis L. Drader has indicated he would become a resident of the City if appointed to the position, and WHEREAS, the Examining Board of Plumbers has indicated they would test Mr. Drader for his master' s license , and WHEREAS, Mr. Drader not only has been an active plumber for at least 25 years , but also has an Associate Degree in Construction Technology, now, therefore , be it RESOLVED, That the Board of Public Works requests the Common Council approve the appointment of Dennis L. Drader to the position of Plumbing Inspector at an annual salary of $25 ,490 pending the licensing of Mr. Drader as a master plumber and pending his becoming a resident of the City m of Ithaca. Superintendent Dougherty gave background and recruitment Q information on the position of Plumbing Inspector and on the applicant. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF BOARD LIAISONS Special Joint Su Committee Commissioner Gerkin reported on the SJS Committee Meeting of January 21 , 1988 and answered questions from Board members . Planning $ Development Board Grap ics Signage Study Commissioner Daley reported that the P & D Board accepted the Graphics/Signage Study by Cannon and Associates . It is complete and ready for our review and use. Signage for the Green Street garage will be discussed at a meeting to be set up in the near—future . Mayor G utenberger reported that there are renewed requests for additional signage on the routes entering the City. Private Parking Garage Commissioner Daley also reported that at the Planning and Development Board Meeting on January 26, 1988, they recommended the granting of a variance for a private parking garage on Linden Avenue . ADJOURNMENT: On a motion the meeting adjourned at 5 : 30 P.M. gate- Milista F. Paolange i J n C. Guten rger City Clerk yor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS' RECEIVABLE JANUARY 27, 1988 14098 Town of Ithaca G2374 2977. 24 14099 Town of Ithaca G2374 399.66 14100 Town of Ithaca G2374 287.35 14101 Town 6f Ithaca G2374 169.43 14102 Town of Ithaca G2374 282, 66 14103 Town of Ithaca G2374 211.35 14104 Town of Ithaca G2374 263.34 14105 Town of Dryden G2374 1008.40 14106 Morse Chain Co. G2122 175.00 14107 Abbott & Assoc F2650 35.28 14108 Town of Ithaca F2378 124.48 14109 Louis Picciano & Son F2144 49.13 14110 Ciy of Ithaca F2144 33.53 G2122 22.35 14111 City of Ithaca F2144 23.78 14112 Wickes Lumber F2144 17. 12 G2122 11.42 14113 Joseph Ciaschi F2144 17.41 G2122 11.61 14114 Timothy Terpening F2144 17.41 G2122 11.61 10115 Quality Rentals of Ithaca F2144 28.22 G2122 18.82 14116 Bill Avramis F2144 25.04 G2122 16.70 TOTAL 371.40 TOTAL 5866.94 TOTAL $6238.34 APPROVED BY FINANCE COWITTEE 2167 New York State Electric & Gas Corp A2560 200.00 2201 Machinist Union A1710 208.00 TOTAL 408.00 _J BOARD OF PUBLIC WORKS PROCEEDINGS 259 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 10, 1988 PRESENT: Mayor Gutenberger Commissioners (5) Cannon, Daley, Gerkin, Reeves , Stone OTHERS PRESENT: Superinten ent of Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni City Engineer - Gray Council Liaison - Nichols City Clerk - Paolangeli Deputy City Controller - Cafferillo Purchasing Agent - Clynes Alderperson - Lytel Alderperson - Cummings PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance G) to the American flag. MINUTES : M Approval of Minutes of January 27 , 1988 Meeting (n Mayor Gutenberger requested that the minutes of the m January 27, 1988 Meeting be postponed until the February 24, 1988 Q Meeting. ADDITIONS TO THE AGENDA: Commissioner Daley requested two additions to the agenda under Highway Items - Item - 13 A (Bid_ Award - Motor Grader) Resolution and Item 13 C (Ithaca Festival request) Resolution. No Board Member objected. COMMUNICATIONS FROM THE MAYOR Mayor Gutenberger reported t at there is still a vacancy on the BPW and that he is looking for a new person. PETITIONS AND HEARINGS OF PERSONS BEFORE COUNCIL : Alderperson Lytel - from the Secon War -a ressed the Board in regard to parking regulations on lower South HIll in the 200 and 300 blocks of Hudson Street between Prospect and Columbia Streets . He explained that there are more persons in that area who need parking than there is space available . He asked the Board to make the 200 and 300 blocks of Hudson Street twenty-four hour one side parking for a period of one year on a trial basis . Alderperson Cummings - from the Second Ward - addressed the Board in regard to par ing regulations on lower South Hill in the 200 and 300 blocks of Hudson Street . She echoed Alderperson Lytel ' s sentiments and suggested that the Board impose this less than satisfactory solution, on just one more street, for a period of six or seven months while we try to come to a better solution. She asked the Board not to pass the resolution on today' s Agenda and to give some thought to the request for temporary twenty-four hour parking on lower Hudson Street . Doria Higgins - "Citizens to Save Stewart Park" - addressed t e Board and read the following: "On January 17 , 1988 the Ithaca City Attorney wrote the State Attorney General ' s Office asking whether the city had authority to make Stewart Park land available to the Chamber of Commerce for a parking lot and an access road under terms of a one-year revocable license . As you may know the city made this park land available to the Chamber because there is no other land currently available for their access road and parking needs . February 10 , 1988 -2- 2s We would like to suggest that the Board of Public Works postpone review of any site plans for this proposal (the necessary next step in the process) until after the City has received a reply from the Attorney General ' s Office . We think such a prudent delay would be in the best interests t of the City and of the Chamber. The decision for the City Attorney to write a letter to the Attorney General was made because Citizens to Save Stewart Park had brought to the attention of Mayor Gutenberger and Common Council a number of court decisions which raised serious questions as to whether the city does have the authority to license park land to a private organization for non-park purposes under circumstances which seem to involve a longer period than the one-year term of the revocable license . It is difficult to believe the Chamber of Commerce would buy the the Bowman lot , remove the buildings presently on it and then construct a new building (currently estimated to cost over a half million dollars) when that building can only be made workable for them and their parking needs under a license that will be revoked in one year. We think that the Chamber of Commerce , good business men and women that they all are , assume that they have a long term lease . We think this matter should be clarified- legally before the Chamber in encouraged to spend more money on this project . We think it is the greater part of wisdom for BPW to await word from the Attorney General ' s Office before proceeding further on this matter. One word of clarification about the City Attorney' s mention in his letter of "obtaining a special act of the State Legislature . " He is referring to the act of "alienating" park lands , that is to say, discontinuing their use as park lands , which requires a special act of the State Legislature . In general such an act is easily passed because the State Legislature assumes the municipality is acting in the best interests of the community, but it is by no means a rubber stamp process . Any protest from citizens of the community would most definitely be listened to and taken into account . " Ms . Higgins further stated that from the town side this is becoming a very complicated legal situation in that the town passed a re-zoning ordinance on February 9 , 1988 and that will become law as soon as the town attorney signs it and files it in Albany, but that ordinance is conditional on the city granting the license. It reads at one point if the city does not grant a license or if the city should grant a license and then revoke it then we will not issue a building permit but there is no contingency in this ordinance for what would happen if the city should grant a license and the town should grant a building permit and the Chamber should build their half-million dollar building and then the City would revoke their license . It seems to her that that is not fair to the Chamber; the town is almost promising them to consider things that are impossibilities at this point . In other words at the point that the Chamber has invested their money and has a structure , if the city did revoke the license they would be left out in the cold. It is a situation that has many legal ramifications , its very complicated and she would like to suggest that the city proceed very judiciously on this and not act impetuously as the town is doing. Mayor Gutenberger stated for the record, that the Chamber of Commerce , as all entities who enter into a license agreement with the City of Ithaca, are well aware of the risk they are taking. February 10, 1988 -3- 261 Barbara Bergman - Resident on Columbia Street - addressed tYe__Board in regard to parking on South Hill and reported that she is always looking for a place to park. Tom Cahill - addressed the Board in regard to parking on r South Hill and reported that it would be much more comfortable for the residents if parking were legal 24-hrs . per day in that area. Lorraine Sa gese - 201 Columbia Street -supports Alderperson Lytel ' s request for par ing on lower Hudson Street on a 24-hour basis and feels it should be looked into . Verlaine Boyd - 315 Pleasant St .-addressed the Board and reported that she supports t e request for 24-Hr. parking on lower South Hill . Alder person Susan Cummings- addressed the Board in regard to the traffic pro lem sand signage in the southside area and asked the Board to place the issue on the Committee of the Whole agenda to look over the street plans for that area. She also commented on the need for parking on South ()7) Hill . (T) Mayor Gutenberger stated that in regard to Alderperson' s m request for increased signage the staff will investigate [n the issue and make a recommendation to the Committee of Q the Whole . Dorothy Green - 226-228 Columbia Street - spoke to the Board in regard to the need for a par ing solution on lower Hudson Street. REPORT OF COUNCIL LIAISON: Al erperson Nichols reported on the following: Modifications at GIAC At the last Common Council meeting on February 3 , 1988 , a report on proposals for modification of the GIAC building w a s presented. Budget and Administration Committee The Budget and Administration Committee approved the request for asbestos removal at Stewart Park, the change in the Personnel Roster in the Department of Public Works and the resolution of hiring a Plumbing Inspector at their meeting of February 3 , 1988 . Farmers Market The Environmental Assessment form, which declared a negative impact for a one-year license , was approved and the Mayor will set up an ad hoc committee to write the terms of the license . The Negotiating Committee will include a member- -.from the Board of Public Works . Mayor Gutenberger reported that the representative from the BPW on his Ad-Hoc Negotiating Committee will be Commissioner Daley. REPORT OF SUPERINTENDENT: Appointments Supt . of Public Works Dougherty reported that he has appointed the following persons : John J. Williams to the position of Automotive Mechanic Helper at the Streets and Facilities Division, at an hourly rate of $5 . 31 effective February 1 , 1988; Dennis Drader to the position of Plumbing Inspector at an annual salary of $25 ,490 effective February 16 , 1988 and he asked the Board' s concurrence . I February 10 , 1988 -4- 262 Resolution By Commissioner Gerkin: Seconded by Commissioner Reeves RESOLVED, That the Board approves the appointments as presented by Supt . Dougherty. Carried Unanimously Retirement of Harold Onan Harold Onan has retire rom the DPW effective February 1, 1988 . He has served us well for over twenty-one years and most recently has held the title of Tree Trimmer in the Parks and Forestry group. Cliff Street Neighborhood Meeting T e meeting place for the Cli Street Neighborhood Meeting is uncertain at this time . Contract for Motor Grader - Bid Award Supt . Dougherty reported that there is additional wording on the resolution for the Motor Grader - Bid Award, which he stated to be added. Parks and Forestry Advisory Board Supt . Dougherty distributed a proposal to the board for the Establishment of a Parks and Forestry Advisory Board. REPORT OF ASSISTANT SUPERINTENDENT: Asst . Supt of Public Works Fab roni reported on the following: Southside Community Center We are finalizing information to request bids for the asbostos removal at Southside Community Center. We plan to start the project in April 1988 . Cascadilla Wall The accumulation of ice in the creek has backed up the flow of water. We are unable to work on the wall until the water level recedes . Snow Removal We are still , as of today, recovering from last weeks snow storm and are preparing for the next one . Handicapped Access at Stewart Park We are rearranging t e stalls at Stewart Park Pavilion in both restroom areas for handicapped accessibility. Graffiti WE=are attempting to clean up the graffiti in The Commons area and are making progress . Van Natta' s Dam Project T e County approve a project at Van Natta Dam parking lot to stabilize the bank wall along Six-Mile Creek. We have looked at the project and have asked the Six-Mile Creek Committee to study it for imput . r REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Green Street Parking Garage Green Street -recommenaaLions report will be ready next week. Fire Stations The Fire Stations budget has been passed by Common Council and the town of Ithaca Board. Included are two new fire stations with a budget of $900 , 000 per station and renovations to the three existing stations in the City with a budget of $900 , 000 . Asbestos samples have been taken in the fire stations . There may be asbestos in some of the heating system at #71s . February 10, 1988 -s- 263 Cliff Street Cliff Street work design is continuing. There was an ommission in the description of the Cliff Street Project on the first page . Engineer Gray has reissued the corrected description. r Sidewalk Program A sidewalk review document has been put together and sent to the Superintendent of Public Works to review and distribute . Plumbing Inspector Engineer Gray reported that he is looking forward to the addition of the new plumbing inspector to the staff. Cliff Street Project When we went througN our brief review of the Cliff Street Project a question was raised about the need for an Environmental Review of the project . It is a Type II project and is exempt from Environmental Review. PARKING AND TRAFFIC ITEMS Hudson Street Request for Parking Q� Tom Cahill of 208 Hudson Street appeared at the January 13, 1988 �j meeting of the Board of Public Works to request that parking be allowed on both sides of the lower end of Hudson Street . m RESOLVED, That this request be denied due to the continuing m increase in traffic volumes on Hudson Street . a - Tabling Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Resolution on Hudson Street Request for Parking be tabled in view of the neighborhood input and review of further discussion. Mr. Cahill asked for clarification of the Resolution. His request was to permit 24-hour parking on the East side in that location. Commissioner Daley withdrew the tabling motion to allow discussion. Commissioner Reeves gave a summary of the Committee of the Whole Meeting, February 3 , 1988 and the report from the Traffic Engineer in regard to the traffic and parking in the South Hill area. Parking in this area is not recommended based on the research presented from the Traffic Engineers study. Commissioner Daley agreed that there is a dislike for 24-hour parking, but the fact that the appellants are willing to try 24-hour parking on a trial basis and they recognize it isn' t the best solution is the reason he suggested further discussion. Alderperson Nichols reported that most of the discussion in committee had to do with alternate side parking possibilities as our experience with 24-hour parking has been very bad all over the City. He further stated that he feels that there are other techniques that might be used that still would allow parking every night but would not allow 24-hour parking. Cars would have to move on a regular basis . Commissioner Reeves stated that the volume of traffic in the area was one of the most important items that was brought up by Mr. Gombash' s report . The traffic has doubled in the last 20-years and is increasing rapidly. Commissioner Daley pointed out that currently parking is allowed every other night on one side of- the street and that we would not be increasing any potential hazard if parking was allowed every night . February 10 , 1988 264 Tabling Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Hudson Street Request for Parking Resolution be tabled and referred to the Committee of the Whole for further discussion. r Carried Unanimously BUILDINGS AND PROPERTIES ITEMS License for use of Shoreline Property Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, A request was received last year from McPherson Sailing Products to use an additional 120 ft. of shore line for the purpose of installation of docks and appropriate utilities , and WHEREAS, Johnson' s Boat Yard has indicated that they wished to give up a 200 ft . section of shore line they previously had been licensed to use , now therefore , be it RESOLVED, That the Board of Public Works hereby authorizes the Superintendent to sign such agreements with McPherson Sailing Products and with Johnson' s Boat Yard to reflect the changes in area use by both companies pending satisfactory Environmental Review. Discussion followed on the floor in regard to the Environmental Review process for all City licenses Supt of Public Works Dougherty stated that as many as thirty or forty licenses that have expired at the end of last year are now not in effect if they are subject to environmental review. A vote on the floor resulted as follows : Carried Unanimously HIGHWAY ITEMS Motor Grader - Bid Award Bids were received on February 4, 1988 for one Motor Grader as shown on the bid sheet attached to the Agenda. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the bid from Charles J. Blackwell , Inc . be rejected as not meeting the specifications , and be it further RESOLVED, That the contract for furnishing one Motor Grader as specified be awarded to Tracey Road Equipment , Inc. for their net low base bid of $81, 757 and the optional rear wing blade at $6, 827 for a total cost of $88 , 584. Carried Unanimously Neighborhood Meeting - Cliff Street Commissioner Daley requested that this item be removed from the agenda. Ithaca Festival Request T e Festival Committee has requested that Cayuga Street between Seneca and Green, and West State Street between Cayuga and Geneva, be closed on Saturday, June 4, 1988 between the hours of 7 a.m. and 10 p.m. for festival activities . RESOLVED, That the request of the Festival Committee be approved pending concurrence from the Fire and Police Departments . Discussion followed on the floor in regard to whether this activity would require an Environmental Review. February 10 , 1988 Tabling Resolution - 7- 265 By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the resolution for the Ithaca Festival Request be tabled. Carried Unanimously t Slow-Ball Association Contract Superintendent of Public Works— Dougherty reported that the Slow Ball Association does not have a contract with the City at this time. He has been unable to contact anyone in the Association at this time as they do not have an active Board of Directors . WATER AND SEWER ITEMS Request or Expungement of Late Payment Penalty Jemma Macera appeared at the Board meeting of-January 27, 1988 to request expungement of a late payment penalty on her water and sewer bill. Although the Board appreciates her honesty in presenting her case, they cannot expunge the penalty. Resolution By Commissioner Gerkin: Seconded by Commissioner Cannon h RESOLVED, That the request for expungement of the late payment penalty on the water and sewer bill sent to Jemma } m Macera, be denied. m Q Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Reeves : Seconded by Commissioner Stone RESOLVED, That bills as listed on the following abstracts be approved for payment : Abstract No . 3 General Fund . . . . . . . . . . $ 46, 355. 61 Water & Sewer Fund . . . . . . . . . $ 15, 622 . 66 Joint Activity Fund. . . . . . . . . $ 5, 969 . 60 Capital Projects . . . . . . . . . . $ 60 , 823. 41 Abstract No. 48 Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . . . . . . . . $ 91, 207 . 39 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Leave of Absence Gordon Welch, Parking Meter Checker has notified us he will not be able to continue his employment with the City due to medical conditions . He will be filing for disability retirement . I have granted Mr. Welch a 3-month medical leave of absence, effective Monday, February 15, 1988. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approves a medical leave of absence for Gordon Welch for a 3-month period, effective February 15 , 1988 . REPORT OF BOARD LIAISONS: Planning and Development board Commissioner Daley reported that on Tuesday, February 16, 1988 the Planning & Development Board will meet with representatives of Cornell University to discuss Cornell ' s future plans for expansion, including parking schemes . February 10 , 1988 - 8- 266 Recycling Task force Commissioner Reeves reported that the Recycling Task Force Committee is planning a big media blitz for the June 1, 1988 deadline for mandatory recycling. They are also trying to obtain information from other college communities in r regard to how they enforce their recycling programs . City/Count Ad-Hoc Committee for landfill Mayor Guten erger reported to the BPW that the City has an Ad-Hoc Committee for the issue of landfill, baling and transfer, recycling, etc . and are waiting for the County to have their first meeting. NEW BUSINESS : Al erperson Nichols reported that the Dryden Road Parking Garage daytime permits were sold out on February 3 , 1987. Commissioner Daley asked if the hourly use of the garage has increased. Commissioner Gerkin responded that he drove through the garage last week and that it was 3/4 full and most of the cars had out-of-state license plates . Commissioner Gerkin also reported that better signage for directions of how to enter the Dryden Road Parking Garage is needed. ADJOURNMENT: On a motion the meeting was adjourned at 5 : 30 P.M. w rext " ► Callista F. Paolan li , o n C. ten erger Mayor City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 10, 1988 2188 Mcpherson Sailing Products A2590 22.53 2189 Jan C Rogowicz A2510 36.71 2190 Joseph Ciaschi A2590 30.49 2191 Void rli-1� 2192 Block 99 Partnership X99 4500.00 2193 Ithaca Farmers Market A2590 237.29 2194 Ithaca Farmers Market A2590 428.71 2195 Byway Partnership A2590 387.28 2196 Hess Gas Station A2590 92.25 2197 Computerland of Ithaca A2590 33.50 2198 Zikakis Imports A2590 293.24 2199 Bill Zikakis Chevrolet, Inc. A2590 163.86 2200 Ruth And Vasilios Zikakis A2590 180.03 2202 First & Adams Inc. A2590 51.97 2203 VOID 2204 VOID 2205 Cayuga Lumber A2590 787.66 2206 Paul & Lois Ecklund A2590 51.41 2207 Fall Creek Assoc A2590 337.80 2208 David Zwiebel A2590 12.00 2209 Joseph Ciaschi A2590 1896.48 2210 Milton & Ruben Weiner A2590 1231.98 2211 Wendy' s Old Fashioned Hamburgers A2590 220.65 2212 Milton & Ruben Weiner A2590 370.92 2213 Robert J Wood A2590 754.56 2214 Peter Zaharis A2590 629.58 2215 George & Gus Lambrou A2590 66.13 2216 Monroe Muffler/Brake A2590 404.43 2217 The Salvation Army A2590 456.66 2218 Byway Partnership A2590 587.56 2219 Property for Dept/ U Haull of Central. N Y A2590 223. 23 2220 NYSE & G A1710 56.98 2221 Joseph 0 Ciaschi A1740 57.00 TOTAL 14602.89 APPROVED BY FINANCE COMMITTEE 267 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA Regular Meeting 4 : 00 P.M. February 24 , 1988 PRESENT: Mayor Gutenberger Commissioners (5) Daley, Gerkin, Reeves , Stone, Cannon OTHERS PRESENT Supt . of Public Works - Dougherty Council Liaison - Nichols Deputy City Controller - Cafferillo City Engineer - Gray Asst . Supt . of Public Works - Fabbroni Purchasing Agent - Clynes Senior Steno Finance Dept . - Holcomb PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES : Approval of Minutes of February 10 , 1988 Mayor Gutenberger requested t at t e approval of the m February 10 , 1988 Minutes be postponed until the next m BPW meeting on March 9 , 1988 . Approval of Minutes of January 27 , 1988 Meeting By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the Minutes of the January 27, 1988 meeting be approved as published. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Jackie Broo s , 804 N. Aurora Street - Past President of the Lioness Club - addressed the BPW`with a request from the Ithaca Lioness Club for permission to erect a logo sign in the same manner and location as the Ithaca Lions Club , the Kiwanis Club and the Rotary Club . Commissioner Daley stated that there are a number of similar requests for signs . Motion to Refer to Committee of the Whole By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from the Ithaca Lioness Club for permission to erect a sign be referred to the Committee of the Whole Meeting on March 2 , 1988. Carried Unanimously Michael Weinstein - 142 South Aurora Street addressed the Board and asked permission to appeal is excessive water bill . He explained that the high bill was due to a broken water pipe and vandalism that occurred in the building. Motion to Refer to Committee of the Whole By Commissioner Stone : Seconded by Commissioner Daley RESOLVED, That the request of Michael Weinstein to appeal the water bill for 142 South Aurora Street be referred to the Committee of the Whole . Carried Unanimously Mr. Weinstein informed the Board that vandalism had occurred at this address and it was necessary for the Fire Department to break into the building. He further reported that the Police Department was not very cooperative in regard to the incident . February 24, 1988 -2- 268 Engineer Gray requested that Michael Weinstein provide him with written information for his appeal in regard to the date and how this incident occured. He also requested a copy of the Police report . REPORT OF COUNCIL LIAISON: Al erperson Nichols reported that at the Human Service Committee Meeting on Monday, February 22 , 1988 , the following items were discussed: Hall of Justice - Handicapped Accessibility The Handicapped Accessibility wor on the fourth floor bathrooms in the Hall of Justice is incomplete . The doors have been made handicapped accessible but the inside is not finished. Asst. Supt of Public Works Fabbroni reported that the inside work is about to resume . PBA Office T e room that the PBA now uses as an office at the Hall of Justice is needed for more space for City :Court.. Alderperson Nichols asked the BPW if there is other space available or if there have been other provisions made for a PBA office . Supt. of Public Works Dougherty reported that he has discussed this matter with Police Chief Page and he does not think that there is space available in the building. Supt . Dougherty also stated that he has received a memo from the PBA stating that they are a completely independent organization. The PBA was offered space at the GIAC building but it was refused. Farmers ' - Market License Al erperson Nichols reported that the Mayor appointed an Ad-Hoc Negotiating Committee to negotiate the terms for the license with the Farmers ' Market for this year on the Inlet Island site . There will be a report made to the Planning and Development Committee tonight . The terms of the license include traffic flow, sanitation, parking, payment , et.c. Mayor Gutenberger reported that we are still waiting for the requested legal opinion from the Federal Department of Interior or the N.Y. State Parks office on the use of park lands . REPORT OF SUPERINTENDENT: Supt . of Public Works Dougherty reported that he has appointed the following persons : Bruce Eastman, Jr. to the position of Tree Trimmer in the Parks and Forestry group at an hourly wage of $-7 . 56., effective February 22 , 1988 ; Donald Letts to the position of Truck Driver at an hourly wage of $5 . 50 , effective February 22 , 1988 , and he asked the Board' s concurrence . Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approves the appointments as presented by Supt . Dougherty. Carried Unanimously West Hill Cliff Street Project Supt . Dougherty reported that the West Hill Neighborhood Meeting was held on Tuesday, February 23 , 1988 at the West Hill School concerning the reconstruction of Cliff Street . The meeting was well attended and most 6f the information presented was well received. Supt . Dougherty also reported that the major concern is the cost to property owners for the reconstruction of sidewalks . February 24, 1988 -3- 269 Shade Tree Committee Supt . Dougherty reported that he has invited Nina Bassuk to address the Committee of the Whole at their next meeting on March 2 , 1988 . Nina Bassuk, Chairperson of the Shade Tree Committee, will present their ordinance and the results of the tree survey. REPORT OF ASSISTANT SUPERINTENDENT: Assistant Superintendent of Pu lic Works Fabbroni reported on the following: Stewart Park Restrooms We have nearly completed the conversion of the bathrooms at Stewart Park Pavilion to make them handicapped accessible. Six Mile Creek We are working with the Six Mile Creek Committee to repair a section of the bank near Van Natta Dam parking lot . Cascadilla Creek Wall We are still waiting for the water to recede to finish our work on Cascadilla Creek Wall . Streets and Facilities Restrooms (n The womens restroom at Streets and Facilities is completed m and is handicapped accessible . Asst . Supt . Fabbroni also Q reported that they have now addressed all the issues from the Human Rights Committee in regard to handicapped accessibility at Streets and Facilities . Six-Mile Creek - near Titus Avenue We may soon be starting to remove some of the bar in Six-Mile Creek in the Titus Avenue area. Southside Community Center We Tave been t rough t e Southside Community Center building and will be starting the bidding pro(fess for the asbestos removal . Sewer Plant The Sewer Plant is now at the point of 95% operational and we are proceeding toward contract substantial completion by April 1, 1988 and total completion around July 1 , 1988 . Signage at the Green Street Parking Ramp Commissioner Reeves stated that she is pleased with the signage at the Green Street Parking Ramp and that the exits are now more clearly defined. Mayor Gutenberger reported that Channel 7 TV covered the Green Street Parking Garage on Tuesday, February 23 , 1988 . Recycling Incentive Award Al erperson Nichols a-ske-d Asst .lSupt . Fabbroni how the Recycling Incentive Award for proper recycling was progressing. Asst . Fabbroni reported that the award is now at $725 . and that people who are recycling put out recyclables about every three weeks . Only one in three or one in every four households actively recycle . He stated that lack of participation is not due to lack of publicity. Discussion followed on the floor. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Fire Stations Engineer Gray reported that during the renovation work on the fire stations there is asbestos that will have to be removed from the fire stations . i February 24 , 1988 2'70 -4- Bridge Rating Program Engineer Gray reported he has scheduled a meeting with Mojeski and Masters regarding a bridge rating study. Quarry Street Retaining Wall Engineer Gray reported that a meeting was held with the property owner and staff is reviewing options in regard to the Quarry Street retaining wall . Green Street Parking Garage Engineer Gray stated that a report has been received on repairs to the Green Street Parking Garage . It indicates $1 million; review is being done with the consultant . Student Agencies in Collegetown The barricades are being removed from the front of Student Agencies in Collegetown and the sidewalk will be returned. Parking Garage Occupancy Study Engineer Gray reported that t e results from the parking garage occupancy study will be available shortly. BUILDINGS AND PROPERTIES ITEMS: Request from Simeon' s Restaurant - Outdoor Dining T eowners of Simeon' s Restaurant on the Commons .have requested that they be granted a permit to operate an outdoor cafe on the east and south side of their building. Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That the owners of Simeon' s Restaurant be granted a license to use approximately 70 square feet of the Aurora Street right of way for the period of May 1 through September 30, 1988 at a minimum fee of $23 . 00 pending review of the Environmental Assessment Form. Carried Unanimously Request for Event at Cass Park Skating Rink The Finger Lakes Association for Motorcycle Education has requested the use of the Cass Park skating rink to hold a fund raising flea market . Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That the request from F.L.A.M.E. be approved with the stipulation that the floor of the skating rink be protected at all times and with the details of the permit to be worked out between John Doyle and the Superintendent. Carried Unanimously PARKING AND TRAFFIC ITEMS Request for Parking - Hudson Street A request has been received to provide for every night parking in the 200 and 300 blocks of Hudson Street . V Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the 200 and 300 blocks of Hudson Street be signed "Parking anytime except no parking 9 a.m. to 12 Noon Monday through Friday" on the east side on an experimental ' 90 day trial basis . A vote on the Resolution resulted as follows : Ayes (4) Daley, Gerkin, Reeves , Cannon Nay , (1) Stone Carried February 24, 1988 -5- 2'71 Request For Two Part-time Meter Checkers A full-time parking meter c ec er as requested and has been granted a 3-month medical leave of absence. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works requests Common Council to amend the Department of Public Works roster by adding two temporary part-time meter checkers , and be it further RESOLVED, That the Common Council be requested to make these two part-time meter checker positions permanent at the expiration of the medical leave of absence granted to Gordon Welch. Carried Unanimously Commissioner Daley reported on the City-wide signage meeting that was held on February 23 , 1988 . WATER AND SEWER ITEMS Six Mile Creek Watershed Area - Request for Protective Designation Resolution By Commissioner Gerkin: Seconded by Commissioner Stone m WHEREAS, the Six Mile Creek Overseer Committee has recommended that the Six Mile Creek watershed be better protected, and Q WHEREAS, a map was established in 1984 for conservation zoning of lands around Six Mile Creek and its reservoirs with a goal of critical environmental area and other protective designations , and WHEREAS, recent events continue to underscore the urgent need for such designation, now, therefore , be it RESOLVED, That Common Council be requested to establish such a critical environmental area and accompanying conservation zone with special consideration given toward removing trees , drainage , erosion, increased runoff, disturbance of vegetation cover and similar factors during project review, and WHEREAS, a similar need exists in and around the lands of Six Mile Creek and its reservoirs in the area outside the City of Ithaca, now, therefore be it RESOLVED, That the Board of Public Works requests the Town of Ithaca to designate the City-owned watershed lands as a critical environmental area, and be it further RESOLVED, That a specific map for a conservation overlay zone (or other special designation) beyond the critical environmental area boundary be considered for further environmental protection. Carried Unanimously Request to Establish Capital Project for Water Treatment Plant Improvements Resolution By Commissioner Gerkin: Seconded by Commissioner Stone WHEREAS, the safe and efficient operation of the City of Ithaca Water Supply System is vital to the health and economic well-being of the community, and WHEREAS, the City of Ithaca has demonstrated its dedication to maintenance and improvement of the City' s water supply through the recent expenditure of $1, 250 , 000 spent on rehabilitation of the water supply dam, relocation of the raw water line , and installation of sludge lagoons for the Water Treatment Plant , and February 24 , 1988 272 WHEREAS, the chlorine and treatment chemical storage/feed systems of the Water Treatment Plant need improvements to meet the current Health Department and engineering standards , and WHEREAS, the Board of Public Works has reviewed the Engineer ' s recommendations for these improvements outlined in the report , 1987 Plan of Improvements , prepared by Herbert S. McCall , P.E. , now, therefore , be it RESOLVED That the Board of Public Works recommends the establishment of a Capital Project for Water Treatment Plant Improvements in an amount not to exceed $1, 000, 000 . Discussion followed on the floor. Carried Unanimously REPORT OF SPECIAL COMMITTEES: -- Au it Report Resolution By Commissioner Reeves : Seconded by Commissioner Gerkin RESOLVED, That bills as listed on the following abstracts be approved for payment : General Fund . . . . . . . . . . . . . $ 80 , 862 . 54 Water & Sewer Fund . . . . . . . . . . $ 10 , 924. 82 Joint Activity Fund. . . . . . . . . . $ 6 , 320 . 03 Capital Projects . . . . . . . . . . . $ 9 , 621. 30 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISON: rt City Centennial Clean-up Committee Commissioner Ger in is going to request at the Committee of the Whole Meeting that the Spring Clean-up be moved up to April . Discussion followed on the floor. Mayor Gutenberger reported that the Southwest Park is the passible site for the baling and transfer station for recycling. Planning and Development Board Commissioner Daley reported on the P & D Board/Cornell University Representatives Meeting that was held on February 16 , 1988 to discuss Cornell ' s future plans for expansion and traffic. There will be another meeting in May. ADJOURNMENT On a motion the meeting was adjourned at 5 : 10 P.M. Callista F. Paolang li , ?Ohn 4C. Guienberger ayor City Clerk 273 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA Regular Meeting 4 : 00 P.M. March 9 , 1988 PRESENT: Mayor Gutenberger Commissioners (5) Cannon, Daley, Gerkin, Reeves , Stone OTHERS PRESENT: Supt . of Public Works - Dougherty Deputy City Controller - Cafferillo Asst . Supt . of Public Works - Fabbroni City Engineer - Gray Acting Deputy Clerk - Holcomb Asst . City Attorney - Sanders Council Liaison - Nichols Purchasing Agent - Clynes _Alderperson- Hoffman PLEDGE OF ALLEGIANCE: Mayor tauten erger led all present in the Pledge of Allegiance to the American flag. MINUTES: m A royal of Minutes of February 10 , 1988 By Commissioner Reeves : Seconded by commissioner Stone RESOLVED, That the Minutes of the February 10 , 1988 meeting Q be approved as published. Carried Unanimously Approval of Minutes of February 24, 1988 Mayor Gutenberger requested that the approval of the February 24, 1988 Minutes be postponed until the next BPW meeting on March 23, 1988. ADDITIONS TO THE AGENDA: Commissioner Cannon requested the addition to the agenda of an item under Buildings and Properties - Item 12 A. Award of Bid on Asbestos Abatement at Southside Center. Commissioner Daley requested an addition -to -the agenda o-f Item C - Award of Bid on Dump Trucks . No Board member objected. COMMUNICATIONS FROM THE MAYOR: Assistant City Attorney Mayor Gutenberger introduced the new Assistant City Attorney, Jennifer Sanders to the BPW. Hydropower Commission Mayor Gutenberger reported that a volunteer from the BPW is needed as a liaison to the Hydropower Commission. Commissioner Reeves volunteered to be the BPW liaison temporarily until the vacancy on the BPW is filled. _ New Fire Stations Mayor Gutenberger reported that the City Engineer has been reporting on the status of the New Fire Stations Project . He stated that once the plans are finalized by the Fire Commissioners and the ad hoc committee , the Charter requires the BPW accept the bids as the Project Manager. PETITIONS AND HEARINGS OF PERSONS BEFORE COUNCIL : Amanda Lott , Trumans urg, N.Y. addressed the BPW as a representative from the Ithaca Farmer' s Market . She asked the BPW to renew the Ithaca Farmer' s Market Permit to operate a market on Tuesday mornings at DeWitt Park and reported that they would operate unchanged from previous years . She submitted a completed Environmental Assessment Form along with a written request to the BPW. March 9 , 1988 - 2- 274 Motion to Refer to Committee of the Whole By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the request from the Ithaca Farmer ' s Market to renew their permit to operate a market at DeWitt Park on Tuesday mornings be referred to the Committee of the Whole Meeting on March 16 , 1988 . Carried Unanimously Alderperson Hoffman - 607 N. Tioga Street , addressed the Board in regard to the need for a traffic signal light at the corner of Farm and Tioga Streets . Alderman Hoffman explained that he has brought a petition that was signed by Fall Creek residents and that it points to the fact that there have been several accidents on Tioga Street in the 400 , 500 , and 600 block area and asks for a signal light on the corner of Farm and Tioga Streets . He stated that he lives between Marshall and Yates Streets and agrees with the signers of _the petition that there is a dangerous situation and there have been numerous accidents . He also stated that the 87 petitioners feel that a traffic light would probably reduce the overall speed. Alderman Hoffman presented the petition to the BPW and asked that they look into this matter. Motion to Refer to Committee of the Whole By Commissioner Daley: Seconded y Commissioner Stone RESOLVED, That the request for a traffic signal light at the corner of Farm and Tioga Streets be referred to the Committee of the Whole and the Traffic Engineer. Carried Unanimously REPORT OF THE ASSISTANT CITY ATTORNEY Asst . City Attorney Sanders reporte that we need to establish a lead agency to handle the Ithaca Festival activities . She said that either the BPW or the Ithaca Commons Advisory Board would be appropriate but suggested the BPW as it is a city-wide festival with events going on in various places in the city. Asst . City Attorney Sanders asked the BPW to develop a list of projects that might be questionable and may need some form of Environmental Review. She stated that she would put together a list that clarifies the regulations of Type II projects that would not require any Environmental Review. Discussion followed on the floor . Asst . City Attorney Sanders stated that the Ithaca Festival requires a SEAF form. Mayor Gutenberger requested that staff start to develop a list of projects for the City Attorney' s office . The Mayor reported that they now do an Environmental Review for all types of permits issued by the Mayor ' s office as it involves discretion. REPORT OF COUNCIL LIAISON Council Liaison Nichols reported on the following: DPW Unit of CSEA Contract Council Liaison Nichols reported that the negotiations are „ still in process for the DPW Unit of the CSEA contract and that many employees attended the Common Council Meeting on March 2 , 1988 . Part Time Meter Checkers Council Liaison Nichols reported that Common Council approved the two (2) part-time meter checker positions . March 9 , 1988 -3- Engineering Technicians 275 Council Liaison Nichols reported that the issue of reclassifica- tion of the Engineering Technicians was addressed and that Common Council stated that as long as employees seem to be working out of title that they should be compensated at the title that they are working under. Revocable Licenses - Ithaca Farmer ' s Market and Simeon' s Council Liaison Nichols reported that the Revoca le Licenses for the Ithaca Farmer' s Market and for Simeon ' s Restaurant has been approved for 1988 as recommended by the Board. REPORT OF SUPERINTENDENT: Superintendent of Public Works Dougherty reported on the following: Retiring Staff Members Supt . Dougherty reported that Olga Potorti and Mary Barrett _will both be retiring as of week ending March 25, 1988 . Ithaca Softball Association A local attorney has contacted Supt . Dougherty in regard to the Ithaca Softball Association Contract. Cliff Street Project (o Supt . Dougherty reported that the DPW has met with the NYS Resident Engineer and Bill Mobbs from the County regarding Q the Cliff Street detour. They have developed a plan that , is agreeable to all the parties involved. Supt . Dougherty also reported that this year N.Y. State is planning to resurface Hector Street - Mecklenburg Road area, and the Town of Ithaca will be constructing some major Water and Sewer lines on Taughannock Boulevard. Supt . Dougherty asked the Board the proceedure to have the monies for the Cliff Street Project released from the Restricted Contingency Funds . Deputy City Controller Cafferillo responded that a resolution needs to be submitted to the Budget and Administration Committee requesting the release of funds . He stated that the next meeting of the Budget & Administration Committee is on March 31 . Supt : Dougherty stressed the need to start ordering materials very soon. Mayor Gutenberger suggested that possibly a special meeting of the Budget and Administration and Common Council could be held for the purpose of releasing the restricted funds . Discussion followed on the floor. REPORT OF ASSISTANT SUPERINTENDENT: Asst . Supt . of Public Works Fa Toni reported on the following: Cascadilla Creek We are again starting the project on Cascadilla Creek. We are not sure if all the lilac bushes and bank foliage will survive the project . We have had a lot of problems with the water but should have the footer in place for the wall next week. Six Mile Creek We are removing snags and the bars that have settled in the Six Mile Creek and have found quite a bit of undermining of the wall on the south side. March 9 , 1988 -4- 2'76 Van Natta' s Dam We have applied for a permit to do some work that was approved under the County Flood Erosion Program. As soon as we receive the permit we will be able to complete the project . Hall of Justice Renovation T e restrooms at City Court in the Hall of Justice are now complete and handicapped accessible . Clerk' s Office The shelves in the City Clerk' s office are completed and have been installed. Southside Community Center We have started the bidding process for the asbestos removal at Southside Community Center and are now working on the additions associated with the fire access to the building. City Hall We have a crew working at City Hall on the Rehabilitation and they are upgrading offices and painting. Cass Park Refreshment Stand The Park crew has been wor ing on the Cass Park Refreshment Stand this winter. Sewer Plant Demolition is continuing and is a slow process that seems to cause a lot of attention because the materials must be removed from the site . We are not directly involved with the demolition but we are monitoring the contractors activities . The project is progressing well and we are -looking forward to substantial completion around the first part of May 1988 . REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Fire Stations We are hoping to tie the asbestos removal at the fire stations together with the DPW Southside Contract . A schedule is being prepared for the work with the current intention of taking the project out to bid in May or June of 1988 , looking for completion in late spring of 1989. Cliff Street Project We should ave a detour plan for signage to the Department of Transportation for their review as soon as the DPW has had a chance to review it . Bridges Civil Engineer Laguette has met with Modjeski and Masters in regard to the bridges in the City of Ithaca. He has received a lot of information that was needed. He is now putting together information on the bridges and their ratings . Quarry Street Retaining Wall -_ We are waiting for the owners of the retaining wall on Quarry Street to review the options related to buttressing the retaining wall . A neighborhood meeting will be held on March 15 , 1988 . BUILDINGS AND PROPERTIES ITEMS : Bid on Asbestos Abatement at Southside Center Bids were received on March 7 , 1988 for Asbestos Abatement at the Southside Center. Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the contract for the Asbestos Abatement at Southside Center be awarded to Sunstream Construction & Energy Systems , Inc. for their low bid of $26, 900 . Carried Unanimously March 9 , 1988 -s- 2'77 HIGHWAY ITEMS: Clif Street Project Sta on February 3, 1988 presented a preliminary plan for the rehabilitation of Cliff Street. Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS, the preliminary plan for the rehabilitation of Cliff r- Street has been presented to and reviewed by the Board of Public Works , and WHEREAS, this plan was presented to a neighborhood information meeting, and WHEREAS, this plan adequately addresses the needs to provide a facility to handle todays traffic volumes on this important _street , and WHEREAS, this plan addressess the reconstruction of curbing, pavement , drainage , sidewalks and other items , now, therefore , be it RESOLVED, That the plan be approved as presented, and be m it further m RESOLVED, That any items possible involving a cost to abutting Q property owners be further reviewed. Discussion followed on the floors . A vote on the resolution resulted as follows : Carried Unanimously Request to Release Funds Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the requirement of the detour for the rehabilitation of Cliff Street has been filled, the board of Public Works requests the Budget and Administration to release the funds form the Restricted Contingency account at the earliest possible date . Carried Unanimously Award of Bids - Pickup Trucks Bids were received on Fe ruary 23 , 1988 for supplying Pickup Trucks . Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the contracts for supplying Pickup Trucks be awarded as follows ; all awards are for the net low bids . Item 1) Groton Ford - $11, 579 . 00 -= Item 2) Groton Ford - $13 , 364. 00 Item 3) Maguire Ford - $13, 322 . 00 Item 4) Maguire Ford - $10 , 033 . 00 Item 5) Bill Zikakis Chevrolet - $14, 866 . 00 In addition Groton Ford has agreed to supply 75 amp alternators as specified. Carried Unanimously March 9 , 1988 -6- 278 Bid on Dump Trucks Bids were received on March 3 , 1988 for supplying dump trucks . Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the contract for supplying dump trucks be awarded -as follows : - Item No . 1 , 5 yard dump truck to Spencer Ford of Spencer, N.Y. for their low net bid of $30 , 632 . 40 . - Item No . 2 , 2? yard dump truck to Spencer Ford of Spencer, N.Y. for their low net bid of $21 , 137 . 50 . Carried Unanimously Technical Assistance Study Mayor Gutenberger reported that the City has received a grant for a Technical Assistance Study. Purchasing Agent Clynes reported to the BPW that the Energy Commission and staff selected eight (8) city facilities and applied for a Technical Assistance Study. The grant involves bringing in a consultant to analyze the facility for any possible energy conservation measures . He reported that we have already started the Technical Assistance Study for citing . City Hall . The state will pay for half of the TAS. The other sites are the two new fire stations , GIAC, Hall of Justice , two facilities at Crass Park and Southside . CREEKS, BRIDGES AND PARKS ITEMS : Gol Course - Request for Wor ing Supervisor Resolution By Commissioner Stone : Seconded by Commissioner Gerkin WHEREAS, the establishment of the Working Supervisor position on the Golf Course as a permanent full-time position was approved during the 1988 budget process by the Board of Public Works , the Mayor and Common Council ' s Budget and Administration Committee , and WHEREAS, the need is as great as ever, and WHEREAS, making this position permanent and full-time would enhance our ability to attract more qualified candidates for the position, and WHEREAS, a more qualified employee in this position would increase our ability to properly maintain the Golf Course and all its related equipment and appurtenances , now therefore , be it RESOLVED, That Common Council be requested to amend the roster of the Department of Public Works to provide for this change in position, and be it further RESOLVED, That Common Council be advised that the Board of Public Works will raise the Newman Golf Course memberships and greens fees to provide funds for the increased costs of this position. Carried Unanimously Golf Course Fees for 1988 By Commissioner Stone : Seconded by Commissioner Gerkin WHEREAS, Common Council has been requested to upgrade the position of Working Supervisor at the Newman Golf Course at an increased cost of approximately $11, 000, and WHEREAS, this position will improve Golf Course maintenance ; now, therefore , be it March 9, 1988 - 7- 279 RESOLVED, That the 1988 rates for the Newman Golf Course be raised to offset this increased cost as follows : 1988 GOLF COURSE - WORKING SUPERVISOR COST DIFFERENTIAL Budgeted (Seasonal) $8 , 512 Wages - Permanent Full (7 . 50) $15 , 600 Retirement 1, 045 Social Security (additional) S86 Health Insurance (family) 2 , 100 Workers ' Comp. (additional) 165 Full time total -$19 , 496 Difference $10 , 984 OFF-SETTING INCOME Mem ers ip 1987 Proposed Diff- 1987 Rate Rate erence Number Increase Junior $65 . 00 $70. 00 $5 . 00 48 $ 240 0) Regular 150. 00 160 . 00 10 . 00 110 1108 Regular (H&W) 250 . 00 270 . 00 20 . 00 4 8 Sr. Citizen 120 . 00 130. 00 10. 00 87 870 M Sr. Citizen (H & W) 200 . 00 215. 00 15 . 00 31 465 m Family 295 . 00 315 . 00 20. 00 3 60 cc Week day 5 . 00 6 . 00 1 . 00 4260 4260 Q Weekend $ Holiday 6 . 00 7 . 00 1 . 00 2295 2295 After 5 : 00 P.M. 3. 75 4 . 00 0 . 25 2823 705 Sr. Citizen week days 4 . 00 4. 50 0 . 50 654 327 Sr. Citizen special 1. 50 2 . 00 0. 50 357 178 New Income total $ 10 , 580 Mayor Gutenberger stated that he has concerns about any raise in the rates for Senior Citizens and suggested that the other rates be adjusted a little higher and Senior Citizens be left the same . Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (5) - Cannon, Daley, Gerkin, Reeves , Stone... Mayor Gutenberger voted Nay Carried WATER AND SEWER ITEMS : Award of Bids - Annual Chemical Requirements Bids were received on February 18 , 1988 for supplying annual Chemical Requirements . Resolution By Commissioner Gerkin: Seconded by Commissioner Daley RESOLVED, That the contract for supplying annual Chemicals be awarded as follows - all low bid: Item 1) Primary Coagulant - American Cyanamid Item 2) Filter Aid - O' Brien Industries Item 3) Liquid Caustic Soda - Monarch Chemicals Item 4) Coagulant Aid - Citi-Chem, Inc. Item 5) Potassium Permanganate - American Int ' l . Chemical Item 6) Liquid Chlorine - Nyclor, Inc. Item 7) Pebble Lime - Center Lime & Stone Item 8) Ferric Chloride - Monarch Chemicals Item 9) Ferrous Sulfate - Davis Water $ Waste and Waste Stream Environmental (tied bids and a dual award) March 9 , 1988 280 -s The award for Item 4 is contingent upon Citi-Chem providing the necessary Certificate of Approval by the NYS Dept . of Health. Carried Unanimously REPORT OF SPECIAL COMMITTEES : Audit Report Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That bills as listed on the following abstracts be approved for payment : Abstract No. 5 General Fund . . . . . . . . . . . . . . $43 , 341 . 93 Water & Sewer. . . . . . . . . . . . . . $ 1, S36 . 96 Joint Activity Fund. . . . . . . . . . . $ 2 , 289 . 72 Capital Projects . . . . . . . . . . . . $46 , 187 . 17 Abstract No . 49 Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . . . . . . . . . . . . . . $25, 725 . 96 , and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISON Recycling Task Force Commissioner Reeves reported to the BPW that the Recycling Task Force is working on media presentations and community education for the upcoming deadline for mandatory recycling on June 1, 1988. She also reported that the committee has been contacting other communities in regard as to -how they handle their programs . Other communities do not seem to have as much off campus housing as the City of Ithaca. ADJOURNMENT On a motion the meeting was adjourned at 5 : 00 P.M. onnie Ho com Jo n "C. Guten erger // Acting Deputy Clerk Mayor J BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE March 9, 1988 14131 Tompkins Co Trust Co G2122 32.91 14132 Alfred Leornardo G2122 67.29 14133 Judith Maxwell G2122 32.91 14134 Arnold J Rabinor G2122 36.54 14135 Village of Lansing G2374 106.50 14136 Town of Ithaca G2374 66.50 14137 Village of Lansing G2374 106.50 14138 Town of Ithaca G2374 28.25 14139 Donald P Schaufler F2144 16.80 G2122 11.20 14140 Steven A Centeno F2144 22.27 G2122 14.84 14141 Jason Fane F2144 14.65 G2122 9.77 9.4142 Jason Fane F2144 50.02 G2122 33.35 9.4143 Orson Ledger F2144 30.83 G2122 20.55 9.4144 Patricia A Casler F2144 9.00 G2122 14145 Frank Prudence F2144 452.40 14146 Ming Ming Shen F2144 15.00 14147 Agnes & Oliver House F2144 15.00 14148 A J Eckert Co. F2144 192.81 14149 Bill Manos F2144 448.59 14150 Patricia Woodman F2144 63.23 14151 Ithaca Neigh Hsng F2144 655.36 TOTAL 1985.96 TOTAL 573.11 TOTAL $2559.07 VD Y FIN NCE COMMITTEE 281 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA Regular Meeting 4 : 00 P.M. March 23, 1988 PRESENT: Mayor Gutenberger Commissioners (5) Gerkin, Stone , Reeves , Cannon, Daley ABSENT: Deputy City Controller Cafferillo (excused) OTHERS PRESENT: Supt . of Pu lic Works - Dougherty City Engineer - Gray Asst . Supt. of Public Works - Fabbroni Purchasing Agent - Clynes Council Liaison - Nichols Asst . City Attorney - Sanders Acting Deputy Clerk - Holcomb PLEDGE OF ALLEGIANCE: Mayor Guten erger led all present in the Pledge of Allegiance to the American flag. m m MINUTES: Q Approval of Minutes of February 24, 1988 Meeting By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That the Minutes of the February 24, 1988 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Commissioner Daley requested a correction to the wording of Item 14 A under Parking and Traffic Items (County Court House Driveway) . _ No Board member objected. COMMUNICATIONS FROM THE MAYOR: Retirement of Olga Potorti and Mary Barrett Mayor Gutenberger reported to the BPW t at today, March 23, 1988 is Olga Potorti ' s last day and Friday, March 25 , 1988 will be the last day for Mary Barrett; they are both retiring. The Mayor presented Olga and Mary with official Centennial pins and expressed a personal thank you from himself and the BPW for their loyal and dedicated service to the City of Ithaca and wished them both a very happy retirement. Mayor Gutenberger reported that Deputy City Controller Cafferillo was excused from the BPW Meeting to attend City/ Town/County/Village Youth Bureau Planning Session. REPORT OF COUNCIL LIAISON Al erperson Nichols reported on the following: Parks and Forestr Advisory Board The proposal on our agenda or t e establishment of a Parks and Forestry Advisory Board was presented to the Charter and Ordinance Committee by the Shade Tree Committee . It is a draft of an ordinance which has a lot of items in it , such as protecting trees and policy on trees . The proposal also included setting up a permanent Shade Tree Committee as a separate body. This item is also on tonight ' s Planning and Development Committee Agenda and Alderperson Nichols suggested that the BPW have a representative at the Planning and Development Meeting. i 282 March 23, 1988 -2- Uses of Park Lands Al erperson Nic ols reported that the City Attorney has requested that any of the permits that we are now issuing for use of park lands should be reconsidered and the C & 0 Committee has asked that the staff and the BPW put together a list of all kinds of uses that are being made of the park lands . The C $ 0 Committee needs the list to help determine what the legal policy for use of city park lands should be . Enforcement of Parking Regulations Alderperson Nichols reported to the BPW that the C $ 0 Committee is looking into better ways to enforce the parking regulations system. One major option that was proposed to the committee was the setting up of a Traffic Violations Bureau. The problem with this option is that we have received a legal opinion that the meter checkers are by New York State Law only allowed to issue tickets for parking violations at meters . Alderperson Nichols stated that if under our present system we are going to use non-police personnel to enforce parking regulations, then it is necessary they take police training. He reported that it isn' t yet clear how much training would be involved. Alderperson Nichols reported that the other option, which is one used in some cities such as Rochester, Buffalo and New York City have Traffic Violations Bureaus where they have set up a special Civil Court for parking violations . and civil tickets are issued by other than police personnel. He reported that the problem with this type of system is that it requires an action by the New York State Assembly. Discussion followed on the floor. REPORT OF SUPERINTENDENT: - Cliff Street Project Superintendent of Public Works Dougherty reported that the DPW and the residents of Cliff Street and surrounding areas held a second informational meeting on Tuesday, March 22, 1988 about the construction project on Cliff Street. He also reported that he and Assistant Supt . Fabbroni have met with Hugh Hurlbut of Tompkins County, other department heads of the County operations of the Biggs Complex and representatives of Tompkins Community Hospital to give them the details of the project . There is also a meeting scheduled on Thursday, March 25 , 1988 with the Fire Department and Jack Miller, Tompkins County Fire Coordinator and the County Emergency and Ambulance Services to go over the project with them. Discussion followed on the floor. Superintendent Dougherty explained the detour and reported to the Board that there would be one lane of Cliff Street open northbound for emergency vehicles only. When it is necessary to close the street completely the Tompkins County emergency service will be notified on a day-to-day basis as to whether that lane is open or closed to help route their vehicles . ` Commissioner Daley asked Supt . Dougherty about the status of the sidewalk assessment for the Cliff Street area. March 23, 1988 -3- 283 Supt . Dougherty reported to the Board that the neighbors had been advised of the resolution from the last BPW meeting and they were informed that when the time comes to address the item of sidewalk assessment , his recommendation would be that the sidewalk construction should be considered as part of the project . He also stated that Charter and Ordinance Committee will be looking into the problem and hope to have the Charter change ready to present at the June Common Council meeting. REPORT OF ASSISTANT SUPERINTENDENT: Assistant Superintendent of Public Works Fabbroni reported on the following: Southside Community Center We expect to do the as estos removal at Southside Community Center soon and it will take about three weeks for the project . The Center has made arrangements to locate their Day Care Center at the Salvation Army Building while the removal takes place . Cascadilla Wall Work on Casca illa Wall is proceeding and the first section was poured today, March 23, 1988 . We intend to remove the old road in the park and will also plant new lilacs �] as part of the project. m Q Cliff Street We are in t e process of bidding the curbing at this time for the Cliff Street project and will be bidding the storm sewer soon. The active work will start in about 2 weeks . The detour will be put in place on April 12 , 1988 . DeWitt Park T e DPW is now working on a Centennial project putting in lamps that NYSEG has donated as part, of the Centennial festivities . Six Mile Creek We are continuing the Six Mile Creek dredging until April 1, 1988 . Van Nattas _ Dam We are still waiting for the DEC Permit for the project at VanNattas Dam and expect to start the project on April 8 , 1988 . Spring Clean Up or1—Ci_ty Streets The clean up 'o city -streets will begin Monday March 28 , 1988 and will continue into the month of May. Stewart Park Report Common Council passed a resolution directing staff to look at pages 17 and 18 of the Stewart Park Report to see how much they can do or come back with a budget to do certain things . We are proceeding with things like leaning poles , fixing posts and getting garbage out of the way. The repair of the roof of the old bathhouse and the bathrooms in the old boathouse will need a definite proposal presented in some form of action to get the funds released from the Restricted Contingency Funds as actual improvements . Training Program Trees T e DPW has set up a training program for the Parks Department to train employees in trimminu, spraying and safety methods . The program will be for six sessions and begins Thursday March 24, 1988 . We have developed the program along with the Shade Tree Committee and a graduate student at Cornell University. i 284 March 23, 1988 Supervision Course Asst . Supt . Fa bronni reported that he participated in a Basic Supervisory Course as one of the presenters in Binghamton last week. REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Cliff Street Project Engineer Gray reported that he also attended the Cliff Street neighborhood meeting. He reported that the next step will be to contact the homeowners to obtain right-of-way permission for the work that will be performed on their property or on the immediately adjacent property. Fire Stations Engineer Gray reported soil borings are now being performed on the fire stations site in the Town of Ithaca and the designs for the new stations is on-going. It will be necessary to put out a bid for asbestos removal for the existing fire stations that are to be renovated. Seneca Street Garage Engineer Gray reported that the Seneca Street Garage is basically complete and the membrane work will be scheduled for July 1988. It may be necessary to close the garage down for approximately three weeks while the membrane is being installed. Green Street Garage The supplemental work at the Green Street Parking Garage is now in progress . Bridge Work We are presently working on the details for the Thurston, Stewart, Buffalo and Madison. Street bridges . HIGHWAY ITEMS Lioness Clu Signage The Lioness Club of Ithaca has requested permission to mount signs on existing poles that now contain Lion Club signs in the City of Ithaca. Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the granting of this request would not require additional sign post installations , and WHEREAS, the Lioness Club has been advised that this permission is given only on a temporary basis ; now, therefore, be it RESOLVED, That their request be approved. Mayor Gutenberger raised the question of why the inclusion of a temporary basis in the resolution. Commissioner Daley explained that we hope to have a more permanent centralized location for all of the volunteer organizations and not have a proliferation - of signs at the entrances of the city. A vote on the resolution resulted as follows : Carried Unanimously March 23, 1988 285 -5- PARKING AND TRAFFIC ITEMS County Court House Driveway T e County Attorney has requested that the two metered parking spaces adjacent to the driveway serving the Court House parking lot from Court Street be removed to improve the sight distance for cars exiting this parking lot . Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS, parking spaces in the Court House area are very valuable , and WHEREAS, the sight distance from this particular parking lot exit is similar to many others in the City of Ithaca; now, therefore, be it RESOLVED, That the request of the County Attorney be denied, and be it further RESOLVED, That the County be advised to consider rearranging the traffic patterns of the parking lots surrounding the Court House to provide an exit for this particular lot on Tioga Street . Q Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS Parks & Forestry, Advisory Board Resolution By Commissioner Stone : Seconded by Commissioner Gerkin WHEREAS, a proposal for the establishment of a Parks & Forestry Advisory Board was submitted to the Board by staff on February 10 , 1988, and WHEREAS, the Board members have had the opportunity to discuss and consider in depth the proposal presented, and WHEREAS, the Board feels that the proposed Advisory Board would well serve the needs of the staff, the Board of Public Works and the community at large ; now, therefore , be it RESOLVED, That the Board of Public Works accepts the proposal as presented, and be it further RESOLVED, That the proposal be designated the official concept of the Board in regard to this matter, and be it further RESOLVED, That the Board very strongly requests that the Common Council implement the proposal as submitted as soon as possible . Carried Unanimously Farmers ' Market Use of DeWitt Park The Ithaca Farmers Mar et as again requested the use of the tree , lawn and parking spaces adjacent to DeWitt Park from May 17 to November 1, 1988 . Resolution By Commissioner Stone : Seconded by Commissioner Daley WHEREAS, an Environmental Assessment Form has been completed for this request, and March 23, 1988 286 -6- WHEREAS, the use of this land will be the same as in previous years ; now, therefore , be it RESOLVED, That the Ithaca Farmers ' Market be granted a revocable license to use the land and parking spaces adjacent to DeWitt Park for the period from May 17 to November 1 , 1988 under the usual terms and conditions . Discussion followed on the floor. Mayor Gutenberger stated that he has received a negative declaration on the Environmental Assessment Review from the Conservation Advisory Council . Commissioner Reeves questioned the need for an Environmental Review as this was on the Type II list . Asst . Attorney Sanders responded that in this case it was necessary to do an Environmental Review as it had not been done in the past . A vote on the resolution resulted as follows : Carried Unanimously WATER & SEWER ITEMS Request for Expungement of Bill - 835 Cliff Street A request has been received from Stan Zausmer to expunge a water and sewer bill at 835 Cliff Street that was the result of broken water pipes . Resolution By Commissioner Gerkin: Seconded by Commissioner Daley WHEREAS, it is evident that the water from this situation did not enter the public sewers ; now, therefore , be it RESOLVED, That the sewer portion of the bill for this address be expunged. Carried Unanimously Request for Ex ungement of Bill - 142 S. Aurora Street Michael Weinstein has requested that a portion of is water and sewer bill for property at 142 S. Aurora Street be expunged. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone WHEREAS, the Board has investigated this request and feels that the incidents surrounding the increased use of water at this time .were the result of poor management on the part of the . property owner; now therefore , be it RESOLVED, That the request of Mr. Weinstein be denied. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (4) Gutenberger, Gerkin, Stone , Reeves Nays (0) Abstentions (2) Daley, Cannon (possible conflict of interest) Ayes (4) Nays (0) Abstentions (2) Carried March 23, 1988 - 7- 287 REPORT OF SPECIAL COMMITTEES : Audit Report Resolution By Commissioner Gerkin: Seconded Commissioner Stone RESOLVED, That the bills as listed on the following abstracts be approved for payment : Abstract No. 6 General Fund . . . . . . . . . . . . $ 77 , 217 . 01 Water & Sewer Fund . $ 32 , 734 . 32 Joint Activity Fund. . . . . . . . . $ 320 . 42 Capital Projects . . . . . . . . . . $ -------- - - and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously (� REPORT OF BOARD LIAISON: Planning and Development Board - Commissioner Daley m Commissioner Daley reported that at the Planning and m Development Board meeting on March 22, 1988, two sub-divisions that will require the building of roads were brought before the Q Board. The existing City statute requires the City to provide water and final grading and-asphalt of the roadways . The Planning Board has suggested that it is time for the City to review the requirements for sub-division. Commons Advisory Board Commissioner Reeves reported that the Commons Advisory Board has received several applications for mobile vending carts . The Board received copies of the Commons Rules , Operations Manual and the Regulations governing mobile carts . Commissioner Reeves also reported that they received a request from Formerly Fannie ' s Candy Store to put up a sign in the street . The request for a sign will be denied. ADJOURNMENT: On a motion the meeting was adjourned at 4 : 55 p.m. a Connie J. Holcomb n C. Gu enberger Acting Deputy Clerk ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 23, 1938 14152 Drs. Yale, McKeen & Baldwin F2144 33. 10 G2122 22.07 14153 Helen Searles & J Deal F2144 324.60 14154 Douglas McEver F2144 74.98 9.4155 Steven Centeno F2144 139.50 9.415E Bill J Manos F2144 255.60 G2122 189.22 14157 City of Itivaca F2650 3.76 TOTAL 831.54 TOTAL 211.29 Total $1,042.83 PPROV ,D BY FI NCE COMMITTEE 2225 C-M Firer, Inc A2651 238.45 '2226 Joseph 0 Ciaschi A1740 57.00 2227 VOID 2228 New York State Electric & Gas Corp A2560 210.00 TOTAL 555.45 BOARD OF PUBLIC WORKS PROCEEDINGS 289 CITY OF ITHACA Regular Meeting 4 : 00 P.M. April 13, 1988 PRESENT: Mayor Gutenberger Commissioners : (5) Cannon, Daley, Gerkin, Reeves , Stone OTHERS PRESENT: Supt . of Pu lic Works - Dougherty Asst. Supt of Public Works - Fabbroni City Engineer - Gray Purchasing Agent - Clynes Deputy City Controller - Cafferillo Asst. City Attorney - Sanders City Clerk - Paolangeli EXCUSED : Common Council Liaison - Nichols PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance CD to the American Flag. (� Executive Session m Mayor Gutenberger requested the Board move into an Executive m Session to discuss possible legal action. Q Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works move into Executive Session to discuss possible legal action. Carried Unanimously The Board adjourned into Executive Session at 4 : 05 P.M. and reconvened in Regular Session at 4 : 10 P.M. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That staff be directed to notify any and all affected parties on Bureau of Outdoor Recreation Land that their leases are going to be cancelled immediately and to take appropriate steps to remove themselves as : soon as possible . Carried Unanimously MINUTES: Approval of Minutes of March 23 , 1988 Meeting By Commissioner Gerken: Seconded by Commissioner Stone RESOLVED, That the Minutes of the March 23, 1988 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Commissioner Daley requested two additions to the agenda under Highway Items - Item 13A (Award Contract for Granite Curbing) Resolution and Item 13B ( Award Contract for Pipe) Resolution. No Board Member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Guten erger reported that he has received communications from the Belle Sherman PTA and from Bill Gaffney in regard to the traffic situation in the school area. 1 April 13, 1988 290 -2 Mayor Gutenberger also reported to the BPW and staff that there would be a meeting of the City/County Joint Committee on Baling Station Recycling and passed out a Notice of Meeting to the BPW. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Steve Fontana -Fontana' s SFioe Store - Collegetown addressed the Board and asked for permission to display merchandise on tables in front of his shop May 5 thru May 14 , 1988 and stated that he would like a decision as soon as possible. Mr. Fontana explained that this is the same type of activity that he has held for the past twc years . Discussion followed on the floor. Resolution By Commissioner Gerkin: Seconded by Commissioner Reeves RESOLVED, That Fontana' s Shoe Store be allowed to set up display tables in front of their establishment May 5 thru May 14, 1988 . Carried Unanimously Steve Fontana also offered to review the Collegetown Parking Garage situation with the Board. The next review is expected to be in July. REPORT OF ASSISTANT CITY ATTORNEY Asst . City Attorney Sanders reported that she has had inquiries about the uses of Southwest Park and asked the Board for the history of the park. Supt . of Public Works Dougherty stated that he will meet with Commissioner Daley and Assistant Attorney Sanders to go over the history of Southwest Park. REPORT OF SUPERINTENDENT: Appointment Supt. of Public Works Dougherty reported that he has appointed Mark King to the position of Working Supervisor at the Golf Course , at an hourly rate of $7. 94, effective April 11 , 1988 and asked the Board' s concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the appointment of Mark King to the position of Working Supervisor at the Golf Course , at an hourly rate of $7 . 94, effective April 11 , 1988 . Carried Unanimously REPORT OF ASSISTANT SUPERINTENDENT: Asst . Supt . of Public Wor s Fa roni reported on the following: Cliff Street Project Asst . FaBbroni reported that Cliff Street has been closed to traffic and "No Parking" signs have been put up on Campbell Avenue. He stated that work has started on the project and a few adjustments in the signs directing traffic to Tompkins Community Hospital have been made . Cascadilla Wall Asst. Fa roni reported that another pour has been made on Cascadilla Wall and about 100 ft . has been completed. He reported that the concrete work should be completed in approximately three weeks . April 13 , 1988 291 -3- DeWitt Park Asst. Fa roni reported the lanterns have been installed in DeWitt Park and that it was a speedy and nice job . The seven lanterns were a donation to the Centennial by NYSEG. Spring Clean-up Asst . Fab roni reported that the Spring Clean-up is about half completed and the crews are working in the West Hill and South Hill areas at this time . Youth Bureau Asst. Fa roni reported that work has started on the sidewalks at the Youth Bureau and he expects them to be completed in about two weeks . Refuse Pick-up Asst . Fa bronl reported that on May 2 , 1988 the City will be going to a three-truck system for refuse pick-up. The pick-up will not change the schedule for daily pick-up. He reported the change was due to the Recycling Program and it will be necessary to shift manpower around. Questions followed on the floor in regard to the effect of the three-trucks for refuse pick-up and the hours m the men work. co Q Supt. Dougherty explained that they were not adding additional hours of work. He stated that the same number of men would be doing the same amount of work with one less truck. Asst . Supt . Fabbroni stated that the change in rescheduling of some workers was due to the increase in recycling. Commissioners Stone and Gerkin left the meeting at 4 : 30 P.M. Wastewater Treatment Plant Asst . Fabbroni reported t at the Wastewater Treatment Plant is nearing completion. Message from Council Liaison Nichols Supt . of Public Works Dougherty reported that Alderperson Nichols asked him to express his regrets for being unable to attend the BPW Meeting today. He also requested that the Board refer to the Committee of the Whole a request from "More Than the News" television organization to use amplified sound at Stewart Park on May 1 , 1988 , from 2 - 5 P.M. . Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request to have amplified sound at Stewart Park by the television organization "More Than the News" on May 1, 1988 from 2 - 5 P.M. be referred to the Committee of the Whole . Carried Unanimously REPORT OF CITY ENGINEER City Engineer Gray reported on the following: City Water City Engineer reported that a notice in regard to lead in water was published earlier this week and that he put out a cover memorandum. He stated that the City does not have a problem in distributing water with lead but lead can get into water once it is inside a house . I April 13 , 1988 292 Quarry Street Wall Engineer Gray reported that all the soil borings have been done at the Quarry Street Wall and we are still waiting for the owners to agree to the work. Fire Stations City Engineer Gray reported that the soil borings have been done for the New Fire Stations . He also reported that there have been a number of meetings with the architect and the Fire Department . There will be one more meeting with the committee scheduled in the near future to review the work and the budget . BUILDINGS AND PROPERTIES ITEMS Cascadilla Boat Club Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the Cascadilla Boat Club has requested renewal of their license to use various lands and facilities in Stewart Park, and WHEREAS, necessary Environmental Reviews have been completed, therefore , be it RESOLVED, That the licenses (2) of the Cascadilla boat Club to use certain land and portions of their Cascadilla Boat House be renewed and be it further, RESOLVED, That their request for additional dock space on Fall Creek be approved and new licenses drawn up for that use . Carried Unanimously West Hill Day Care Center Request A letter was received from the West Hill Day Care Center requesting the use of Washington Park on May 14 , with a rain date of May 21 to hold a fund raiser for day care activities . Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That this request be approved with the stiuplations that all Health Department and Fire Department regulations regarding the preparation and sale of food be adhered to and that the area be completely cleaned up after the event, and be it further, RESOLVED, That the organization provide proof of liability insurance for the event in. the amount approved by the City Attorney. Carried Unanimously Award of Contract for Street Trees Bids were receive on March 31 for furnishing trees to the City for Spring planting. Because so many trees were not in stock and there was only one bidder we negotiated a list . Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the contract for furnishing street trees be awarded to Schichtel ' s Nursery. C.- -ried Tlnanimrnl-sly April 13, 1988 293 -5- HIGHWAY ITEMS Award of Contract for Granite Curbing Bids were received on April 11 , 1988 for furnishing and installing granite curbing for the Cliff Street project . Resolution By Commissioner Reeves : . Seconded by Commissioner Daley RESOLVED, That the contract for furnishing and installing granite curbing be awarded to the Geneva Granite Company for their low bid. Carried Unanimously Award of Contract for Pipe Bids were received on April 11 , 1988 for furnishing pipe. Resolution By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That the contract for furnishing pipe be awarded to Blair Supply Corp. for their low bid. Carried Unanimously PARKING AND TRAFFIC ITEMS m Traffic Conditions - Intersection of Clinton and Corn Streets m A letter was received from Mr. Eddie Smith regarding Q traffic conditions at the intersection of Clinton and Corn Streets . Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the letter be referred to the Traffic Engineer for a report at our April 20 Committee meeting. Carried Unanimously Belle Sherman School The parents and f at the Belle Sherman School have expressed concerns about the crossing conditions in this area. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works requests Common Council to establish a school speed zone on all four blocks adjacent to the main Belle Sherman School building, and be it further RESOLVED, That the Traffic Engineer be directed to forward the proposed changes to Section 60. 32 maximum school speed limits of the Parking and Traffic Ordinance to Common Council . Carried Unanimously Iszard' s Request of Permit for June 6 John Miller, Manager of Iszard' s , as requested that some additional parking restrictions be made in the Green Street Parking Garage for a sales event . Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from Iszard' s be denied as it would be unfair to the permit holders who use that facility. Carried Unanimously April 13, 1988 294 -6- STREETS. AND FACILITIES ITEMS: ecia can-up Week Prior to Week of April 25 , 1988 A special clean-up week is going to Be held prior to the designated special pick-up week of April 25 , 1988. In order to accommodate the pick up of yard materials generated by this activity it has been requested that home owners be allowed to place this material at the curb earlier than normal . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That for this event only, the regulation of the Board shown in Section 272 . 9 , Item B.b concerning the time limits in setting out material be temporarily waived. Discussion followed on the floor in regard to how the pick-up will be conducted. Asst . Supt . Fabbroni explained that some of the materials that would not blow away would be left for regular clean-up and for some items it will be necessary to have a larger truck pick up. He also stated that some of the trash will be picked up by the regular pick-ups . A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SPECIAL COMMITTEES Au it Report By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That bills as listed on the following abstracts be approved for payment : Abstract No . 7 General Fund . . . . . . . . . . . . . $ 57 , 121 . 55 Water $ Sewer Fund . . . . . . . . . $ 15 , 706 . 34 Joint Activity Fund. . . . . . . . . . $ 28 , 167 . 00 Capital Projects . . . . . . . . . . . $ ------ - -- - Abstract No. 50 Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . . . . . . . . . . $ 90, 531 . 34 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS Recycling Task force Commissioner Reeves reported that the Recycling Task Force Committee met on April 4, 1988 . She reported that the Committee will hold a meeting with landlords before the mandatory recycling goes into effect . The tentative date for this meeting is Wednesday, May 11 or Thursday May 12 , 1988 . Commons Advisory Board Commissioner Reeves reported that the CAB met on April 8 , 1988 and they are trying to set up some interesting events for the Commons this summer. A problem arises from the rules and regulations that govern the Commons . People are not allowed to sell things on the Commons to benefit April 13, 1988 -7- 295 themselves . The CAB is in the process of discussing this with the Commons Coordinator. Commissioner Reeves also reported that the CAB is interested in being included in any discussions regarding parking ramps that may be in the planning stages . Engineer Gray responded that in regard to the parking garages the first set of reports from a garage survey has been completed. The data from a year long study of the Seneca Street Garage shows that the high point is at 11 : 00 a.m. and shows about 80o usage of the garage . A full report will be forthcoming soon. SPECIAL ORDER OF BUSINESS Date for Public Hearing or Second Notice on Sidewalk Repairs Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That April 27,. 1988 at 4 : 00 p.m. be established as the date for a public hearing on sidewalks, at which 0) time the owners of property receiving a second notice will be given the opportunity to show cause before this Board of Public Works why the sidewalk abutting their (n premises should not be repaired by the City at the owner ' s (n expense and the expense thereof collected in accordance Q with Section 5 . 30 of the City Charter. Carried Unanimously Communications to BPW from Olga Potorti & Mary Barrett Commissioner Reeves reported that she has received communications for the BPW from Olga Potorti and Mary Barrett to be read to the board. From Olga Potorti "Would you please express my thanks to members of the BPW for the kindness that was shown to me on my last -day of City employment . The severing of my ties as an employee of eighteen years was made less painful by your appreciation of my past efforts . I thoroughly enjoyed my association with the Board. " From Mary Barrett "Thanks to you and members of the BPW who joined us at the luncheon. You brightened our day. " ADJOURNMENT: On a motion the meeting was adjourned at 5 : 00 P.M. Callista F. Paola Deli o n C. Gurenbenger City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 13, 1988 14158 Town of Ithaca F2378 108.30 14159 Town of Ithaca G2374 109.62 14160 Cornell University F2144 144.00 14161 Abbott Assoc. F2144 192.00 14162 Cornell University F2144 144.00 14163 Cornell University F2144 96.00 14164 Bill Avramis F2144 46.93 141Q`5 Rizzo Constructio- Co F2144 323.93 14166 Helen Macali F2144 14.06 G2122 9.37 14167 Angelo Turco F2144 9.00 G2122 6.00 14168 Susan Tingey F2144 9.00 G2122 6:00 14159 Bill Avramis F2144 27.62 G2122 18.42 14170 Michael Weinstein G2122 34.89 14171 Bill Avramis 62122 25.91 14172 Stanley Biscup F2144 11.68 G2122 7.78 14173 Thermal Shell Systems F2144 92.45 G2122 455.31 TOTAL 1218.97 TOTAL 673.30 TOTAL $1892.27 APPROVED BY FINANCE COMMITTEE 2229 Lumberman' s Mutual Casualty Co A1710 435.69 2230 Ithaca Centenniel A391-20 805.70 2231 VOID 2232 Town of Ithaca A1710 42.90 2233 C - M Fiber Co A2651 276.45 TOTAL 1560.74 BOARD OF PUBLIC WORKS PROCEEDINGS 297 CITY OF ITHACA, .NEW YORK Regular Meeting 4 : 00 P.M. May 11, 1988 PRESENT: Mayor Gutenberger Commissioners (4) Cannon, Reeves , Daley, Sprague OTHERS PRESENT: Common Council Liaison -Nichols Acting Deputy City Clerk - Holcomb Supt . of Public Works - Dougherty City Engineer - Gray Asst . Supt . of Public Works - Fabbroni Deputy City Controller - Cafferillo Asst . Civil Engineer - West. Engineer Technician - Bouuhard Purchasing Agent - Clynes Personnel Administrator - Baker ABSENT: Excused) Commissioners (2) Stone , Gerkin PLEDGE OF ALLEGIANCE: Mayor Gutenberger___1_e7 all present in the Pledge of Allegiance m to the American Flag. m MINUTES: Q Approval of Minutes of April 13, 1988 Meeeting By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That the Minutes of the April 13, 1988 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Supt . of Public Works Dougherty requested the following resolutions be added to the Agenda: Buildings and Properties Item C - Acceptance of Property Highway Item A - Request for Oak Avenue Conduit Parking and Traffic Item C - Request for 2-hour parking limitation on North Aurora Street Water and Sewer Item C - Truck Utility Bodies Water and Sewer Item D - Bid on Backhoe Commissioner Reeves requested an addition to the Agenda under Report of Special Committees - Audit Report Abstract #8 . Engineer Gray requested an addition to the Agenda under Parking and Traffic Items of a Resolution - Call for Public Hearing on West Side Sidewalks . No Board Member objected. COMMUNICATIONS FROM THE MAYOR: Route 96 Update Mayor Gutenberger reported that the Draft Environmental Impact Statements will be completed for local review and publication in July or August 1988 . They have been completed at the regional level and sent to Albany and Washington D. C. They are now in the "Final Signature Stage" which will take approximately two months to complete . The State will set up an office in the Ithaca area, that is readily accessible to the public , where the documents and maps will be available for the public to review, and to have their Questions answered. Kiosk Plans for Collegetown Mayor Guten erger expressed concern in regard to the Kiosk Plans for Collegetown that were discussed at the Committee May 11 , 1988 298 of the Whole Meeting and asked that all the parties concerned be included in any further discussion on the project . Ithaca Courier Mayor Guten erger referred to a letter he has received from Pat MacDougall of Ithaca Courier in regard to the receipt of parking tickets she has received while making deliveries in the City. The Mayor referred to her statement that she had received a parking ticket at City Hall while making a delivery of 23 boxes of traffic tickets from Wilco Business Forms . Supt . Dougherty will respond to Ms . Mac Dougall. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Don Enright of 520 Spencer Road, addressed t e Board in regard to drainage and water problems from the construction of a new house and driveway near his property. He reported that in 1986 and 1987 the DPW built a curb which helps stop the water. However, a developer is building a new access road across from his property and has covered up a drainage ditch that was there . He reported that the culvert in his parking area is becoming clogged with mud and debris and poses a potential drainage problem and possibly flooding in the neighborhood. Mr. Enright asked the BPW if anything -is being done about this problem. Engineer Gray responded that he has looked at the plans for the house that is being built on Spencer Road and that a permit has been applied for. He reported that he has noted on the form that the street and driveway access has to be approved through a permitting process by his office before a Certificate of Occupancy can be issued. Mr. Enright passed out a diagram of the area of concern. Discussion followed on the floor. Engineer Gray will be the contact person for Mr. Enright in regard to the drainage problem. Bi-Centennial of Constitution Neil Schwartzbach-, from Empire State College , Ithaca Unit of the Bi-centennial of the Constitution, addressed the Board with a request to be allowed to put up murals on the Commons for the Ithaca Festival . He presented two proposals , one a temporary placement of a mural to be placed on the Commons Seneca Street bank alley as a banner and a more permanent mural to be placed on a City building and suggested the Seneca Street Parking Garage . Mr. Schwartzbach passed out drawings of the proposed murals and described each in detail. Discussion followed on the floor. Mayor Gutenberger referred the issue of the temporary use of a mural on the Commons to the Commons Coordinator, Jean Deming for discussion . Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from Neil Schwartzbach to place permanent murals on a City Building be referred to the Committee of the Whole for review and discussion at the next meeting on May 18, 1988 . Carried Unanimously May 11, 1988 _3_ 299 Waiver of Water and Sewer Bill Penalty Mr. Peter Petrina of 319 Elm Street addressed the Board with a request to have the late penalty portion of his Water and Sewer Bill , in the amount of $3. 99 waived and stated that his payment was mailed on time . Discussion followed on the floor and Mr. Petrina was asked to submit the information regarding the late penalty on his water bill in writings addressed to the attention of the Superintendent of Public Works for the committee to review. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request of Peter Petrina of 319 Elm Street , Ithaca, New York for a waiver of the late penalty portion of his Water & Sewer Bill in the amount of $3 . 99 be referred to the Committee of the Whole for review at their Meeting on May 18, 1988 . Carried Unanimously Proposed Recreation Trail eorge Frantz , Assistant Town of Ithaca Planner addressed the Board in regard to a proposed Recreation Trail Grant Application. He reported that the Town of Ithaca is applying GI for funding from the State through the Environmental Quality Bond Act for a Recreation Trail in the Buttermilk Falls and South Hill area and described in detail where the trail would be . The proposed cost of the trail is $116, 000 total and $58 , 000 would be funded through the State grant. He stated that the Town of Ithaca would like to split the cost with the City of Ithaca 50/50 for the portion of the trail that falls within the City of Ithaca. Asst . Planner Frantz reported that the Town of Ithaca is asking for the City' s support of the application and that the deadline of application is May 30 , 1988. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from the Town of Ithaca in regard to the proposed Recreation Trail be referred to the Committee of the Whole for review at their next meeting on May 18, 1988 . Carried Unanimously REPORT OF ASSISTANT CITY ATTORNEY Asst . City Attorney Sanders reported that she has an application for an encroachment agreement for a property on Old Spencer Road that needs approval for sale of property. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request of Asst. City Attorney Sanders for an encroachment easement for a property on Old Spencer Road, Ithaca, New York be referred to the Committee of the Whole with the power to act . Carried Unanimously REPORT OF COUNCIL LIAISON Al erperson Nichols reported that Common Council , at their meeting on May 4, 1988 , passed a resolution giving authority to the Commons Advisory Board to grant waivers -for the Commons area during the celebration period. May 11 , 1988 300 -4 Alderperson Nichols reported that Common Council is concerned about the fact that Landstrom Landfill may be closed on June 30 , 1988 and the city could possibly be left without a landfill to send our garbage to . Alderperson Nichols reported that currently there are discussions on the baling and transfer station site for the County. The first preference as a site is behind the new Wastewater Treatment Plant . He also reported that there are some other sites in the city but they are rated lower. Alderperson Nichols reported that Alderperson Schlather has introduced a resolution for consideration at the next C & 0 Committee meeting in regard to the payment for the construction of sidewalks . Alderperson Nichols reported that the INHS is planning a construction of a mutual housing development on West Hill that will require the purchase of City land along Floral Avenue . He also reported that some members of Council felt that this issue should have come before the BPW for review before it was sent to Council . Mayor Gutenberger reported that the request from Common Council to set up an Interim. Parks Commission needs clarifica- tion. Staff is working on this clarification. REPORT OF SUPERINTENDENT Appointments Sup PuFlic Works Dougherty reported that he has made the following appointments : Richard E. Sinn, to the position of Maintenance Worker at an hourly rate of $5 . 83 , effective April 18, 1988 ; and Michael Reynolds , to the position of Maintainer at an hourly rate of $7 . 30 effective April 18 , 1988 , and he asked the Board' s concurrence . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the appointment of Richard E. Sinn to the position of Maintenance worker at an hourly rate of $5 . 83 effective April 18 , 1988 and the appointment of Michael Reynolds to the position of Maintainer at an hourly rate of $7 . 30 effective on April 18, 1988 . Carried Unanimously Requests for Property Supt . Dougherty also reported that his department has received requests from Donald Lucenti for a property on Giles Street and from Ron Seacord for property on Willow Avenue that he has discussed with both parties and the City Attorney. He will bring this issue to the next Committee of the Whole meeting. Southwest Park Alderperson Nichols referred to a memo from Betsy Darlington in regard to Southwest Park. Supt . Dougherty reported that the DPW is improving their security at the site to help with isolated dumping and that he will be making out a report . REPORT OF ASST. SUPERINTENDENT Asst . Supt Fabbroni reporte on the following: Recycling Asst. Supt . Fabbroni reported that the City of Ithaca will be starting mandatory recycling on June 1, 1988 and that public participation is increasing. He also reported May 11 , 1988 -s- 301 that there is a scheduled meeting for landlords on Thursday, May 12 , 1988. Cascadilla Wall Asst . Supt . Fabbroni reported that the Cascadilla Wall Project that includes taking a road out of the park, re-seeding the bank, and the planting of lilacs and forcythia bushes , is well under way. The back filling will be completed by the end of this week. Centennial Trees Asst . Supt . FaTFroni reported that the Centennial Trees have been planted and the planting of the street trees is in progress . Van Natta' s Dam Asst . Supt . Fabbroni reported that the permit from the DEC for the project along Van Natta' s Dam parking lot and at the end of the trail has been received. We expect the project to be completed in approximately two weeks . 0) Street Cleaning 07) Asst . Supt . Fa broni reported that the street cleaning in the City will continue probably until Memorial Day. m Ithaca Festival m Asst . Supt . Fabbroni reported that the DPW is coordinating Q efforts with the Ithaca Festival and will have special crews to help with the extra clean-up. Pogo Parcel Asst . Supt . Fabbroni reported that the DPW has received several letters from Council members about the dust and the state of the Pogo Parcel . He stated that the response to the public is that there is not an ordinance to cover this matter. He stated that the most we can do about this situation is to ask them to clean the street . Old Sewer Plant Asst . Supt . Fabbroni reported that the Old Sewer Treatment Plant Site will be re-seeded this 'Spring. Discussion followed in regard to whether the site could be used by July 1988 for the Farmer' s Market if the area was re-seeded this spring. New Wastewater Treatment Plant Mayor Guten erger asked Asst . Supt. Fabbroni about the problem of strong odors around the New Wastewater Treatment Plant. Asst . Supt . Fabbroni responded that the odors are caused by the process of emptying out a tank. Until . it has been flushed down the tank will cause odors . City Engineer Gray reported that this process does not occur very often and explained that due to our low phosphorus level it may be necessary only every five years . Cliff Street Project Asst. Supt . Fabbroni reported that the Cliff Street project is in progress . The activity at the project will increase during the next few weeks as more crews become involved. REPORT OF CITY ENGINEER Madison Street Bri ge Engineer Gray reported that he has received the Madison Street Bridge drawings and they are ready for his review. He also reported that he will send a memo to the Mayor and the BPW within a few days explaining the details of the project. May 11 , 1988 -6- 302 Green Street Garage Engineer Gray reported that he has asked for some additional follow-up work in the Green Street Garage . Youth Bureau Project Engineer Gray reported that Attorney Nash has received a request for arbitration on the Youth Bureau Project . BUILDINGS AND PROPERTIES ITEMS Request for Amplified oun in Stewart Park The organization, "More than The News" as requested permission to use amplified sound for their picnic on May 1 at the main pavilion in Stewart Park. . Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the request be approved with the stipulation that the participants keep in mind the use of the Park by other people and that if complaints are received concerning the volume of the amplified sound, permission will be withdrawn. Carried Unanimously Southwest Area Mapping Discussions have been ongoing about various long range projects in the Southwest section of the City. These projects have included the construction of roads , solutions to drainage problems , construction of parks , and housing projects . All of these future projects will require topo- graphic maps of the areas involved. The Superintendent has received proposals from 2 surveyors and finds that the proposal from T. G. Miller Associates best meets the needs of the City. Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, it is in the best interests of the City to prepare topographic maps for the planning of future projects in the Southwest portion of the City, and WHEREAS, it is economically advisable to prepare these maps as a single project ; now, therefore, be it RESOLVED, That the proposal of T. G. Miller Associates dated March 28, 1988 to provide topographic mapping of the area be approved and be it further RESOLVED, That Common Council be requested to appropriate $19 , 500 for such service . Carried Unanimously Acceptance of Property The City Attorney has recommended acceptance of a Quit Claim Deed on a lot in the Van Natta' s Dam area. Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the City has been attempting to obtain ownership to privately held lots in this area, and WHEREAS, the acceptance of this deed in return for back taxes on the property is in accordance with this policy, now, therefore , be it RESOLVED, That the Board of Public Works accepts the Quit Claim Deed from H.W. Hower for Tax Map 109 , Block 2 , Lot 3. Carried Unanimously May 11, 1988 303 HIGHWAY ITEMS Request or Oak Avenue Conduit A request was received from Cornell University to allow the installation of an underground conduit on Oak Avenue just east of College Avenue . Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request of Cornell University be approved with the stipulation that the City Engineer approve the details of the installation, and be it further RESOLVED, That the conduit and/or cable remain the property of Cornell University. Discussion followed on the floor in regard to the Sellman Woolen Memorial which is also . on-going at this time and is in the approximate area. Tabling Resolution By Commissioner Daley: Seconded by Commissioner Reeves (� RESOLVED, That the request from Cornell University to m allow the installation of an underground conduit on Oak m Avenue just east of College Avenue be tabled. Q Carried Unanimously Mayor Gutenberger left the meeting at 5 : 25 p.m. Commissioner Reeves chaired the remainder of meeting. Request for Public Hearing on Westside Sidewalk Project Engineer Gray gave background information on the Westside Sidewalk Project . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That a public hearing will be held on May 25 at 4 : 00 p.m. at the regularly scheduled meeting of the Board of Public Works to discuss construction of sidewalk and curbing on West Seneca and West Buffalo Streets between Fulton Street and the Inlet . Carried Unanimously PARKING AND TRAFFIC ITEMS The Traffic Engineer as submitted a report dated April 20, 1988 concerning the traffic conditions at the corner of Clinton and Corn Streets . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the report of the Traffic Engineer be accepted and that the recommendations listed on page 3 of said report be accepted and the staff directed to implement said recommendations . Carried Unanimously Request for 15 Minute Loading Zone be Changed to Metered Parking Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the space designated as a 15 minute loading zone on the north side of Seneca Street near Tioga Street be changed to a standard metered parking space . Carried Unanimously May 11 , 1988 304 8 Request for 2-hour Parking Limitation on North Aurora Street A request was received from Dr. Richard Gardner and Attorney William Sullivan for a 2-hour parking limitation on the 400 block of North Aurora Street. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request be denied due to the inability of the City to properly enforce a 2-hour parking limit at this time . Carried Unanimously °nom WATER AND SEWER ITEMS Eddygate Apartments request for Right-of-Way for Water Main A request was received from the owners of the Ed ygate Apartments asking the City to accept a right-of-way for a water main directly north of the apartment complex. Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, the right-of-way would serve no useful purpose for the City of Ithaca, and WHEREAS, without this right-of-way, the installation of the water main and anmirtPna.ncas still neets all design requirements , now, therefore , be it RESOLVED, That the offer of the right-of-way be rejected. Carried Unanimously Request from Michael Weinstein to Overturn Recent Decision Michael Weinstein has requested that the Board of Pu lic Works overturn its recent decision regarding expungement of a portion of the water and sewer bill for his house at 142 South Aurora Street . Resolution By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That the request of Mr. Weinstein to reverse this decision be denied. Ayes (3) Reeves , Daley, Sprague Nays (0) Abstention (1) Cannon Carried Truck Utility Bodies Bids were received on April 21 for furnishing and installing Truck Utility Bodies . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the bid of Valley Truck and Equipment be rejected as their delivery time does not meet the specifications . , - Be it further RESOLVED, That the bid for furnishing and installing two truck utility bodies be awarded to F.P. Riester Truck Bodies as the low bidder meeting the specifications . Carried Unanimously May 11 , 1988 305 Backhoe Bid Superintendent Dougherty gave background information on bids received for the purchase of a backhoe . . Bids were received on March 10 , 1988 for the furnishing of one backhoe . . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the bid of S.C. Hansen, Inc. be rejected as not meeting the specifications , be it further RESOLVED, That the Bid of Five Star Equipment , Inc. , as the low bidder meeting the intent of the specifications , be accepted for their bid price of $63, 000 , and be it further RESOLVED, That this award be made contingent upon approval of the City Attorney. Carried Unanimously Backhoe Bid Resolution m By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That if the City Attorney fails to approve the award of the bid to Five Star Equipment , Inc . , that all Q bids received on March 10 , 1988 for the purchase of one backhoe be rejected and that staff be directed to rebid. Carried Unanimously REPORT OF SPECIAL COMMITTEES Au it Report By Commissioner Reeves : Seconded by Commissioner Cannon RESOLVED, That bills as listed on the following abstracts be approved for payment : Abstract No. 8 General Fund . . . . . . . . . . . . . . . $ 96, 567 . 92 Water & Sewer Fund . . . . . . . . . . . . $ 2 ,911 . 83 Joint Activity Fund. . . . . . . . . . . . $ 4, 220 . 00 Capital Projects . . . . . . . . . . . . . $ 36 , 282 . 75 Abstract No. 9 General Fund . . . . . . . . . . . . . $ 4S , 710. 50 Water & Sewer Fund . . . . . . . . . . . . $ 3, 427 . 12 Joint Activity Fund. . . . . . . . . . . . $ 1, 181. 38 Capital Projects . . . . . . . . . . . . . $ 8 , 037 . 00 Abstract No. 51 Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . . . . . . . . . . . . $199,911 . 30 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS Farmers Market Commissioner Daley reported that there will be another meeting on Thursday, May 12 , 1988 with the Farmers ' Market . He reported that the market will be at the Taughannock Blvd. site for the next six weeks . Still under consideration are the Northside Site , the Industrial Site and the DPW site . May 11 , 1988 306 -10- Commons Advisory Board Commissioner Reeves reported that the Commons Advisory Board met Friday, May 6 , 1988 with Thys Van Cort and Paul Mazzarella of the City Planning Department in regard to future plans for parking structures in the downtown area. She stated that there will be another meeting on Friday, May 13, 1988 at 9 : 00 a.m. in the fourth floor conference room at City Hall with members of the Planning Department and the Commons Advisory Board to begin to study the whole issue of parking in the City of Ithaca. Commissioner Reeves stated that Common Council needs to be more aware of the parking problems -and it was suggested that the Board as well as members from CAB go before Council and express their concerns about the limited parking., urging Council to look seriously at what we should do next . UNFINISHED BUSINESS Commissioner Reeves reported that the BPW has received a letter from Summer Meadow Herb Shop protesting the display of merchandise in front of Fontana' s Shoe Store . Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the letter from Summer Meadow Herb Shop protesting the display of merchandise in front of Fontana' s Shoe Store be referred to the Committee of the Whole . Carried Unanimously Adjournment : On a motion the meeting adjourned at 5 : 55 P.M. Connie J. olcom On 4Gtenrger ayor Acting Deputy City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 11, 1988 14174 Town of Ithaca G2374 57.35 14175 Town of Ithaca G2374 86.63 14176 Bill Avramis G2122 36.44 14177 Inlet Park Marine F2144 31.32 G2122 20.88 14178 N Strobel F2144 9.00 G2122 6.00 14179 M W Sampson F2144 11.63 G2122 7.75 14180 Theresa Macers F2144 23.99 G2122 15.99 14181 Russell Brann F2144 631.20 14182 Richard Sage F2144 52.31 14183 Town of Ithaca G2374 503.88 14184 Town of Ithaca G2374 377.99 14185 Town of Ithaca G2374 239.64 14186 Town of Ithaca G2374 236.59 14187 Town of Ithaca G2374 214.06 14188 Town of Ithaca G2374 248.66 14189 Town of Ithaca G2374 396.65 14190 Town of Dryden G2374 3916.79 14191 Morse Chain Co G2122 175.00 14192 Rizzo Construction F2650 2u9.77 14193 Levene, Gouldin, Thompson F2144 65.68 TOTAL 1114.90 TOTAL 6540.35 TOTAL $7655.25 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 307 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. May 25, 1988 PRESENT: Mayor Gutenberger Commissioners (6) Gerkin, Stone , Cannon, Daley, Sprague, Reeves OTHERS PRESENT: Supt . of Pu lic Works - Dougherty Acting Deputy City Clerk - Holcomb Conservation Advisory Council Chair - Darlington Commons Advisory Board Chair - Underwood Asst. Civil Engineer - West City Engineer - Gray Asst. Supt . of Public Works - Fabbroni Council Liaison - Nichols Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: Mayor Guten erger le all present in the Pledge of Allegiance 0) to the American flag. MINUTES: Approval of Minutes of May 11 , 1988=Meeting Approval of the Minutes of the May 11 , -1-988 meeting is postponed m until the next BPW meeting on June 8, 1988 . Q ADDITIONS TO THE AGENDA: Supt . of Public Wor s Dougherty requested the addition of two (2) Public Hearings to the Agenda - Sidewalk Construction. Engineer Gray reported that the sidewalk construction information has been reviewed by the City Attorney and that Mr. Abbott (Woolworth's) has been contacted directly with a five-day notice. He also stated that we have met our obligations . SPECIAL ORDER OF BUSINESS: Public Hearing - Sidewalk-Construction Resolution to Open Public Hearing By Commissioner Gerkin: Seconded by Commissioner Cannon RESOLVED, That the public hearing on the West End sidewalk construction be declared open. Carried Unanimously No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Daley: Seconded y Commissioner Stone RESOLVED, That the public hearing on West End sidewalk construction be declared closed. Carried Unanimously Public Hearing - Woolworth' s Sidewalk Construction Resolution to Open Public Hearing By Commissioner Daley: Secon e by Commissioner Gerkin RESOLVED, That the public hearing on Woolworth' s Sidewalk Construction be declared open. Carried Unanimously Engineer Gray reported that Mr. David Abbott had responded by phone as he could not attend today' s hearing and requested the hearing be postponed. Engineer Gray reported that he did not agree to postpone the hearing as it had been advertised. Engineer Gray stated that we will proceed with the Woolworth' s sidewalk project and have condemmed portions of that sidewalk. He also stated that the City plans to include this sidewalk in the 1988 contract . Mr. Abbott has received a notice of condemnation. I May 25 , 1988 -2- 308 No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Ger in: Seconded by Commissioner Stone RESOLVED, That the public hearing on Woolworth' s sidewalk construction be declared closed. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported t -at at the Town of Ithaca Board Meeting on Tuesday, May 25 , 1988 , on a vote of 6-1 , the Town Board adopted the same resolution that Common Council adopted for the New Fire Stations and renovations to allow the process to go forward and into the bidding process . Mayor Gutenberger expressed his sincere thanks to Bill Gray, Dom Cafferillo and the city staff who have worked hard on this project . PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: It aca Rotary Club Request Jack Burns - representing the Ithaca Rotary Club and the Cornell Summer Session, addressed the Board with a request - for amplified sound for a Jazz Festival at Stewart Park on July 31 , 1988 from Noon until 5 : 00 P.M. Mayor Gutenberger responded that the Ithaca Rotary Club has also applied for a noise permit for this event . Request from Ithaca Rotary Club for Amplified Sound at Stewart Par Resolution By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That the Board of Public Works approve the request from the Ithaca Rotary Club for amplified sound at Stewart Park for the Jazz Festival on July 31 , 1988 from Noon until O , 5 : 00 P.M. Carried Unanimously Commons Advisory Board/Downtown Ithaca Business Association Peg Underwood rom DIBA CAB read the following statement to the BPW: "There is an increasing need for attention to be given to parking issues in the central business district of Ithaca. The CAB and the DIBA requests through this joint statement that Common Council officially recognize the need for focused attention to improve the management of current parking and the need for future parking and planning in the central business district to meet the anticipated growth. To accomplish this , we urge Common Council to appoint a committee to research, discuss , evaluate and recommend an agenda on issues of parking in the central business district and neighboring areas . Such an effort should preferably recommend within three to four months an agenda to Common Council as to reconfirm the city' s commitment to provide adequate parking in the central business district , the present needs for improvement in policies enforcements , and interdepartmental cooperation. The need to provide additional parking capacity. It is suggested that a committee be created for this purpose that would represent the following interests : The BPW, DPW, Planning Board, Planning Department , Planning Committee of Common Council , Police DeparE,mer.t . '.IBA/CAB, Neighborhood Representatives , specific individuals should be recommended by each of the above committees . May 25 , 1988 -3- 309 It is important that Council direct Department Heads to provide staff time as needed for this objective and we will be .requesting that at a future Council meeting a resolution of this fact will be introduced. " Traffic Problems Mr. Guy -Gerard - 510 Turner Place , Ithaca spoke to the Board in regardd to the traffic problems on Turner and Hillview Place intersections . He passed out diagrams of the area and described the location in detail and requested that traffic lights be installed in that area. He also reported that he felt there was a need for crosswalks to be painted throughout the cit;7. Commissioner Cannon stated that the Traffic Engineer will look into the matter of stop signs/lights in this area and that it would be difficult to do a complete investigation with the schools in the area on summer break. Asst . Supt . of Public Works Fabbroni reported that he would be willing to send Mr. Gerard a list of the crosswalks that have been completed in the city and explained that the cross- walks in school areas are a priority. He explained that CT) painting crosswalks is a seasonal activity. (T) Alderperson Nichols gave a brief history of the past studies m of traffic problems in the South Hill area. He suggested m that the South Hill Civic Association meet in regard to the Q traffic problem and agree to a common point of view of what needs to be done in the area. REPORT OF COUNCIL LIAISON: Alderperson Nichols reported that the County and the City have been meeting in regard to the locations for a baling and transfer site. Mayor Gutenberger reported that County and City staff met Friday, May 20 , 1988 with representatives of the engineering firm that the County has hired. The group will meet again on Friday May 27 , 1988. Commissioner Reeves reported that the baling and transfer site issue will be addressed at the next Committee of the Whole on June 1, 1988 . REPORT OF SUPERINTENDENT: Appointments Supt . of Public Works Dougherty reported that he has made the following appointments : Carlos M. Laguette to the permanent position of Civil Engineer at an annual salary of $34 , 000, effective May 30, 1988 ; Dominique S. Bouchard to the permanent position of Engineering Technician at an annual salary of $17 , 190, effective May 30 , 1988 ; Phyllis R. Lee to the position of Parking Lot Attendant , at an hourly rate of $5 . 25 , effective May 23, 1988 ; Rebecca H. Millick to the position of Part Time Parking Meter Checker at an hourly rate of $5 . 25 , effective May 25 , 1988 ; and Lisa Cornell as a Provisional Administrative Secretary at an annual salary of $15 , 630 , effective May 31, 1988, and he asked the Board' s concurrence . May 25 , 1988 -4- 310 Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the appointments as presented by Supt . Dougherty. Carried Unanimously REPORT OF ASSISTANT SUPERINTENDENT: Asst . Sups, of Public Works Fab roni reported on the following: Flowers Flowers are being planted on the Commons and in the park areas . Cascadilla Creek Wall Asst . Supt . Fabbroni reported that the work on the Cascadilla Creek Wall Project is nearing completion and the crews are re-planting and re-seeding this week. Bridges Asst. Supt . Fabbroni reported that the bridge decks have been cleaned and are now in the painting phase . _ Sewer Plant Project Asst . Supt . Fabbroni reported that the Sewer Plant Project is nearing completion. The outside restoration and site work should be completed in another week. Street Cleaning Asst . Supt . Fabbroni reported that street cleaning is on-going and should be completed by the end of this week. Stewart Avenue Bridge Asst . Supt . Fabbroni reported that the Stewart Avenue Bridge project will be started very soon. While the project is in progress there will be a detour for traffic flow on the northern part of Stewart Avenue and along Cayuga Heights Road. Festival Activities u Asst . Supt . Fabbroni reported that the crews are preparing for the festival activities , parades , activities on the Commons , and Stewart Park activities for next week. Recycling Asst . Supt . Fabbroni reported that Mandatory Recycling begins on June 1 , 1988 . Stickers are ready and we will enter into the 3-Phase warning system. 1 - will be a warning of what you are doing wrong; 2 - will be a warning that you may be charged a special pick-up fee ; 3 - will be a charge for special pick-up Discussion followed on the floor. Asst . Supt. Fabbroni explained that with the second notice residents will receive a letter with a synopsis of the mandatory recycling program and explained that the check list also has a summary form of how to place your recyclable materials for pick-up. Cliff Street Cliff Street work is progressing. Asst . Fabbroni reported that in spite of the weather, work is moving along and storm sewers are being placed. As soon as the street cleaning is completed they will be able to organize the crews more effectively. May 25, 1988 -5- 311 REPORT OF CITY INGINEER: Sidewalk Projects Engineer Gray reported that there are a number of sidewalk projects on-going at this time such as the West Side project . The 1988 contracts include a number of handicapped ramps . The 1987 contracts that were not completed last year are expected to be started in June. Seneca Street Garage Engineer Gray reported that work is currai-itly plaiiiied ier July 9 thru July 30, 1088 . Wastewater Treatment Plant Upgrade Engineer Gray reporte that wor is on-going at the Wastewater Treatment Plant . Other Projects Hudson Street Project - Green Street Parking Garage - Madison Street Bridge Design Work - Quarry Street Retaining Wall - Stewart Ave . , Thurston Ave . , and Madison Street Bridges G) - Asbestos removal as tied into the fire stations 0) M BUILDINGS AND PROPERTIES ITEMS _ m Collegetown Special Benefit Assessment District m Several Plans have been presented by the Planning Department for the Collegetown Special Benefit Assessment District. Q Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the third plan presented with credit for off-street parking be accepted, and be it further RESOLVED, That this plan be recommended to Common Council for adoption. Commissioner Daley gave background information on the resolution. Discussion followed on the floor. A vote on the resolution resulted as follows . Carried Unanimously Executive Session Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the BPW adjourn into Executive Session to discuss possible property acquisition at 4 : 50 P.M. Carried Unanimously Motion to Reconvene Regular BPW Meeting Resolution By Commissioner Gerkin: Seconded by Commissioner Sprague RESOLVED, That the BPW reconvene into regular session at 5 : 20 P.M. Carried Unanimously Floral Avenue Property Common Council is considering the sale of City owned property on Floral Avenue . Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That Common Council be advised that there is no Public Works use for the property in question. Carried Unanimously May 25 , 1988 -6- 312 Southwest Park It has been brought to the attention of the Board that occasionally private unauthorized dumping of materials occurs at Southwest Park. Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That the Staff be directed to remove such unauthorized materials and dispose of them at the County landfill , and be it further RESOLVED, That the security of the site be improved to better control such unauthorized use . " Carried Unanimously Constitution Bicentennial Murals The Constitution Bicentennial Committee has requested permission to place murals at various locations in the downtown area. Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That the concept of the proposal be approved with the understanding that final locations be worked out with Staff, and be it further RESOLVED, That the final design of these murals be brought back to the Board of Public Works for approval. Carried Unanimously HIGHWAY ITEMS Sidewalk Construction Bids were received on May 4 , 1988 for work under the City contract program. Resolution By Commissioner Sprague : Seconded by Commissioner Stone RESOLVED, That the contract for sidewalk construction be awarded to C and Z Masonry of Waverly, New York for their low bid of $14 ,320. 00. Carried Unanimously Request for Encroachment Easement- Spencer Road Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin WHEREAS, a request was made by Teresa Howser Aroca, owner of property at 545-547 Spencer Road in the City of Ithaca, County of Tompkins and State of New York for approval of an agreement giving her an encroachment easement onto Spencer Road as her house and two garages slightly encroach on Spencer Road as indicated by the survey map. Said encroachment is necessary to complete the sale of the property and will not adversely affect the interests of the City in maintaining the roadway ; now, therefore , be it RESOLVED, That the encroachment agreement providing Teresa Aroca with an encroachment easement onto Spencer Road as indicated by the survey map be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City. Carried Unanimously Request for Encroachment Easement - Turner Place Resolution By Commissioner Sprague : Seconded by Commissioner Daley WHEREAS, a request was made by Arth., , Jr. and Susan Milligan, owner of property at 401 Turner Place in the City of Ithaca, County of Tompkins and State of New York for approval of May 25 , 1988 313 an agreement giving them an encroachment easement onto Columbia Street as their garage slightly encroacheenn Columbia Street . Said encroachment is necessary to complete the sale of the property and will not adversely affect the interests of the City in maintaining the roadway; now, therefore , be it RESOLVED, That the encroachment agreement providing Arthur Jr. and Susan Milligan with an encroachment easement onto Columbia Street be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City. Carried Unanimously West End Sidewalk Project A project has been proposed in connection with a CD Grant providing in part that sidewalks be constructed on West Buffalo and West Seneca Streets between Fulton Street and the Inlet bridges . Resolution By Commissioner Sprague : Seconded by Commissioner Daley 07) RESOLVED, That this project be approved and that Common Council M be requested to provide $12 , 000 for— the construction of these co sidewalks . m Carried Unanimously Q PARKING AND TRAFFIC ITEMS 100 West Buffalo Street A request has been received from the owners of Cayuga Apartments to change the designation of a two car space on the Buffalo Street side from a 10 minute parking zone to a No Parking zone . Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the request be approved and that the Traffic Engineer be directed to take the steps necessary to make such a change . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously WATER AND SEWER ITEMS Request for Ex ungement of Water and Sewer Bill Peter Petrina has requested that the late payment penalty on a recent Water and Sewer bill for 319 Elm Street be expunged. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the request of Peter Petrina be denied. Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills as listed on abstract No. 10 be approved for payment as follows : General Fund . . . . . . . . . . . $119 , 276. 36 Water $ Sewer Fund . . . . . . . . $ 20 , 464. 27 Joint Activity Fund. . . . . . . . $ 6, 343 . 70 Capital Projects . . . . . . . . . $ 13 , 908. 48 and be it further i May 25, 1988 314 RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Planning and Development Board Commissioner Daley reported that the Planning and Development Board did resolve that the DPW site is not an appropriate site for a baling and transfer station and request that Council not use that site as the County baling and transfer station site. Farmers ' Market Commissioner Daley reported that the Planning and Development Board did approve of the DPW site as being appropriate for the Farmers ' Market. Residential Parking Commissioner Daley reported that the Planning and Development Board approved the residential parking plan in concept to change the residential parking on alternate sides of the street from night time hours to da)p=•time hours . Discussion followed on the floor in regard to the baling station site and the Farmers ' Market site . Commissioner Daley stated that the Farmers ' Market has developed a site plan that has been submitted to the C & 0 and the P & D Board and he will request that it be presented to the BPW at the next meeting. Commons Advisory Board Commissioner Reeves reported that at the CAB meeting on May 20 , 1988 the joint statement from CAB/DIBA was discussed. Commissioner Reeves also reported that there was discussion of the 1989 projects to be submitted for the Commons for the budget process . ADJOURNMENT: On a motion the meeting adjourned at 5 : 45 P.M. butt-, 9. A-t�� 'Connie J. Holcomb C. Guten erger, M or Acting Deputy City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 25, 190-8 2234 New York State Electric & Gas Corp A2560 190.00 2235 Scott Excavating A1711 121. 15 2236 Ted Marchell A2192 40.00 2237 Joseph 0 Ciaschi A1740 57.00 2232 Joseph 0 Ciaschi A1740 57.00 2239 C-M Fiber Co A2651 292.50 2240 C-M Fiber Co A2651 302.77 TOTAL $1060.45 APPROVED BY 7NAN COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 315 Regular Meeting 4 : 00 P.M. June 8, 1988 PRESENT: Mayor Gutenberger Commissioners (6) Gerkin, Stone , Cannon, Daley, Sprague , Reeves OTHERS PRESENT: Acting Deputy Clerk - Holcomb Asst . City Attorney - Sanders City Engineer - Gray Asst . Supt . of Public Works - Fabbroni Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: Mayor Guten erger le-d all present in the Pledge of Allegiance to the American flag. MINUTES : Approval of Minutes of May 11, 1988 Meeting By Commissioner Reeves : Seconded by Commissioner Stone RESOLVED, That the Minutes of the May 11, 1988 meeting be approved as published. Carried Unanimously m Approval of Minutes of May 25 , 1988 Meeting m By Commissioner Daley: Seconded by Commissioner Gerkin Q RESOLVED, That the Minutes of the May 25 , 1988 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Commissioner Daley requested the addition of Item 13a to the agenda - Awarding Contract for Highway Items - Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Fire Alarm System at City Hall Mayor Guten erger reported that the fire alarm system is now operable n. City Hall . A memo will be sent to the employees - in the building informing them that the alarm system is working. Baling Station Site Mayor Guten erger reported that the City and the County have been meeting on the baling station site . The County Board of Representatives passed a resolution at their meeting on June 7 , 1988 , endorsing their preferred site as the Ithaca Industrial Park site , which is referred to as the NYSEG site and is located along Route 13. He stated that there is a resolution on the Common Council Agenda tonight endorsing the County' s decision. Request for Stewart Park Pavilion Mayor Guten erger reported that -He has received a letter from Herb Brewer, member of St . Paul ' s United Methodist Church, requesting the use of the Stewart Park Pavilion for early Sunday morning church services . They have been using the pavilion for the past several years . Motion to Refer to Committee of the Whole Resolution By Commissioner Stone : Seconded by Commissioner Daley RESOLVED, That the request from St . Paul ' s United Methodist Church to use the Stewart Park Pavilion for early Sunday morning church services be referred to the Committee of the Whole for review and discussion at the next meeting on June 15 , 1988 . Carried Unanimously June 8 , 1988 316 - 2- Commissioner Stone and Mayor Gutenberger reported that Cookie Paolangeli, City Clerk, fell and injured her knee cap. She is currently recovering from surgery at Tompkins Community Hospital . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: K $ H Concrete Bid Kim Wetzel , Owner of Gaggle Co . , Inc. and K & H Concrete Co . , Inc, Brooktondale , New York addressed the BPW in regard to the bid submitted by K $ H Concrete Co . , Inc. to supply concrete to the City of Ithaca this season. He gave background history „ g of past contracts between his company and the city and of the trucks used emphasizing the fact that the specifications of the trucks for the contract award have been changed from previous years . Mr. Wetzel stated that K & H Concrete Co. , Inc. did bid the contract this year and supplied the necessary testing data required on the quality of the product and they were the low bidder. Mr. Wetzel asked the BPW to award the contract for concrete to K $ H Co . , Inc. as the low bidder pr rebid the contract and instruct the people who draw up the specifications to include the necessary specifications to let their trucks have a fair chance for award rather than have only one bidder meeting specifications . Parking Regulations on Hudson Street Alder erson Lytel addressed the BPW in regard to the decision of the BPW on February 24 , 1988 , to change the parking regulations on the 300 and 400 blocks of Hudson Street and reported that the signs are still not in place . He stated that it has already been a longer time than the ninety day test period would have been and asked that staff facilitate the signage that the Board has already agreed to . Asst . Supt . Fabbroni responded that he has just received the work order and the DPW will be working on the signage shortly. Asbestos Removal - Southside Center _ Alderperson Lytel reported t at the asbestos removal has been completed at Southside Community Center and they have moved back in. The Human Services Committee will receive a request at its next meeting that they consider making a recommendation to the B & A Committee for money from the Capital Project Estimation Fund for possible changes in the building. Speed Limit on East Spencer Street- Alderperson Lytel reported that Ne— atNe— has received a letter from a resident on East Spencer Street. The letter includes a petition of forty (40) signatures and addresses the speed of traffic on East Spencer Street . The original request from the residents was for speed bumps . Alderperson Lytel reported that some of the residents would consider the re-routing of thru traffic and he would endorse that action. He asked that this Board give every consideration to this request. Jennifer Cook addressed the Board in regard to the speed of the traffic on East Spencer Street and described the street as narrow with parking on one side only. She explained that the concern of residents is the high rate of speed of traffic and stated that there are incidents where resident ' s cars and property are damaged. Ms . Cook asked the BPW to consider the residents requests for hand rails and better signage in the area of East Spencer Street . June 8, 1988317 -3- Street Painting Al erperson Cummings addressed the Board and reported that she has received many calls in regard to the need for more street graphics (street painting) . Asst . Supt . Fabbroni responded that the painting of crosswalks and striping continues for the entire season from May thru October. He stated that if there are pressing needs and priorities that staff needs to know the area and they will be worked into their schedule . Alderperson Cummings also stated that residents from several areas are requesting speed bumps as a means of traffic speed control and asked the Board to think about this on a City wide basis and of what other techniques we could use. She reported that traffic seems to be picking up everywhere . Motion to Refer to Staff and Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the request from the residents on East Spencer Street for a solution to their traffic problem be referred - � to the Committee of the Whole . _ Carried Unanimously m Q REPORT OF ASSISTANT SUPERINTENDENT: Asst . Supt . Fabbroni repoited on the following: Cliff Street Asst . Supt . Fabbroni reported that about 1700 feet of the project has been prepared for the curbing process on the Cliff Street Project . Festival Asst . Supt . Fabbroni reported that the clean up of the areas used for the Festival activities was the main activity of the DPW last week. Youth Bureau Building Site Asst . Supt . Fabbroni reported that the Youth Bureau sidewalk _ work and the Ithaca Transit shelter are completed. There are many items of landscaping, the emergency lane for the fire department, etc . that will be finished over the balance of the year. Green Street Parking Garage Asst . Supt . Fabbroni reported that the stairs in the Green Street Parking Garage are now being repaired. Some of the stairways will be out of service for a short period of time . Hillview Place Asst. Supt . Fabbroni reported that the DPW presently is working with the City Engineer' s office on a design for the reconstruction and gravel base for Hillview Place . Stewart Avenue Bridge Asst. Supt . Fabbroni reported that tentative plans are to close Stewart Avenue Bridge on Monday, June 13, 1988 for a period of about two (2) weeks while the grading work is in progress . Mandatory Recycling Asst. Supt . Fabbroni reported that the mandatory recycling in the City of Ithaca has started: Lynn Leopold, Recycling Coordinator, has been out with the regular pick-up crews helping with the citations . Asst . Fabbroni stated that the recycling stops have increased from 200 to approximately 500 stops per day and that it is still too early to know if extra equipment will be needed. June 8, 1988 318 -4 Questions followed on the floor in regard to the method used for checking for non-compliance of recycling. Asst . Supt . Fabbroni explained how the crews checked the trash to see if residents were recycling when evidence of recyclables was not present . Commissioner Daley reported that he visited the Commons area after the Festival was over on Sunday and noticed that there was a considerable amount of grease , etc . left from the events . Asst . Supt . Fabbroni responded that there was extra clean-up needed and that plans were being made for next year and a better effort will be made for keeping the area free of grease , etc. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Cliff Street Project Engineer Gray reported that he is still working on one more easement for the Cliff Street Project . 1987-1988 Sidewalk Contracts = Engineer Gray reported that the 1987-88 sidewalk contract will be starting within the next two (2) weeks . The 1988 contractor will be asked to re-submit insurance data. Seneca Street Garage Engineer Gray reported that a letter has been sent out to the BPW informing them that the garage will be out of service. West Side Sidewalks Engineer Gray reported that the West side sidewalk contract is going out to bid shortly. Driveway Permit - Weisman Property Engineer Gray reported that d Mr. Weisman has applied for and received a driveway permit . The driveway must comply with the terms of the permit when completed. Madison Street Bridge _ Engineer Gray reported that in regard t.o the lighting on the Madison Street Bridge , Mr. Laguette has informed him that other bridges in the City also have lights that are not lit . We are in the process of getting the lights hooked up. He reported that the intention is to light the lights on the bridges and to remove some of the overhead lights . Engineer Gray asked the Board for suggestions of areas where the overhead lights might be installed. HIGHWAY ITEMS : Awarding Contract for Highway Items - Asphalt Concrete Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin WHEREAS Bids were received on June 7 , 1988 for furnishing asphalt concrete, now, therefore , be it RESOLVED, That the contract for furnishing asphalt concrete be awarded to General Crushed Stone for their low bid. Carried Unanimously Transit Mix Concrete Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin WHEREAS, bids were received on June 7 , 1988 for furnishing transit mix concrete ; nnla, therefore, '�� if June 8, 1988 -5- 319 RESOLVED, That the bid of K $ H Concrete be rejected as not meeting the specifications , and be it further RESOLVED, That the contract for furnishing transit mix concrete _ be awarded to Saunders Concrete Co. , Inc . for their low bid. Discussion followed on the floor. Asst . Supt . Fabbroni explained to the Board that he received the bid from K & H Concrete at the end of May, 1988 and that he was favorably impressed by the test results on the concrete . However, when he consulted with the main highway foreman and the engineering office , he learned there had been problems in the past on occasion with the K & H Concrete due to the process and the way -the concrete is batched in the trucks . When something goes wrong with the process it is more of a problem than rejecting a load of concrete . An in-house analysis of past deliveries showed special charges such as truck drivers time and the time of the truck as additional charges above the dollar amount per yard of concrete . 0) Asst . Supt . Fabbroni explained that he did respond by letter and hadchosen K $ H for a back-up supplier for concrete. Questions followed on the floor in regard to the other bidders m also not meeting the specifications . Q Motion to Refer to the Committee of the Whole Resolution By Commissioner Stone : Seconded by Commissioner Daley RESOLVED, That the transit mix concrete resolution be referred to the Committee of the Whole with the power to act . Commissioner Gerkin stated that he was concerned that Mr. Wetzel of K & H Concrete made a statement that the specifications were not being adhered to no matter who received the bid for concrete . Asst . Supt. Fabbroni reported that the bidding is competative as long as there are two (2) suppliers that can supply and meet the specifications . - A vote on the resolution resulted as follows : Carried Unanimously Mayor Gutenberger left the meeting at 5 : 00 P.M. Commissioner Reeves chaired the remainder of the meeting. BUILDINGS AND PROPERTIES ITEMS Ex ungement of Bills Two bills were made up in error for license to use City Property. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That Bill #2193 to the Farmers Market in the amount of $237. 29 and Bill #2209 to the Station Restaurant in the amount of $1 , 896 . 48 be expunged. Discussion followed on the floor. Members of the BPW asked what the bills represent. Commissioner Daley responded that the bills represented the inability of the City to actually charge license fees for the use of BOR land. He explained that we would accept i June 8 , 1988 320 -6- a contribution but we are not allowed to charge license fees . Discussion followed in regard to others who are on BOR land. A vote on the resolution resulted as follows : Carried Unanimously PARKING AND TRAFFIC ITEMS Collegetown Par ing In ormation and Directional Signs Paul Mazzarella as presented a proposal for—'additional parking information and directional signs for the Collegetown area. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the proposal presented by the Deputy Planning Director be approved, and be it further RESOLVED, That the costs of furnishing and installing these signs in an amount not-to-exceed $3 , 600 be charged to the Collegetown Capital Project . Discussion followed on the floor in—regard to whether the Collegetown Business District was consulted for input. A vote on the resolution resulted as follows : Carried Unanimously Bicentennial of the Constitution Mural Neil Sc wartz ac , representing the Committee on the Bi- centennial of the Constitution, has requested that his committee be allowed to mount a mural relating to the constitution on the Seneca Street Garage . Sketches of the design have been reviewed and approved by the Board as a Committee . Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That Neil Schwartzbach be allowed to have this mural mounted on the Seneca Street Parking Garage by the City of Ithaca in a manner and exact location to be approved by the Superintendent, with the understanding and agreement that the City will not maintain the mural, that the City decides when the mural will be removed and the mural becomes the property of the City at the time of installation on the Parking Garage. Carried Unanimously WATER AND SEWER ITEMS Commissioner Ger in reported that the water that is running in the intersection of Stewart and State Streets has been identified as ground water. Staff is looking into this . Asst . Supt . Fabbroni stated that the DPW will be routing the water into the storm sewers as soon as he receiver permission from East Hill School . REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills listed on the following Abstract be approved for payment : Abstract No. 11 General Fund . . . _ . . . . . Q 46, 677, 21 Water and Sewer Fund . . . . . . . . $ 3, 666. 33 Joint Activity Fund . . . . . . . . $ 12, 777 . 52 Capital Projects . . . . . . . . . . $ 11947 . 50 June 8 , 1988 321 - 7- Abstract No . 52 Ithaca Area Wastewater Treatment Plant Capital _ Project . . . . . . . . . . . . . . . $230, 483. 86 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Farmers ' Market Commissioner Daley reported that at the meeting of the Farmers ' Market with Supt . Dougherty, Asst . Supt. Fabbroni , Engineer Gray and Gary Gleason, the staff made suggestions that the Farmers ' Market will incorporate in their design and construction schedule. UNFINISHED BUSINESS : Commons Advisory Board Commissioner Reeves reported that the next CAB meeting is scheduled for Friday, June 17, 1988. m m Stewart Park Q Commissioner Reeves reported that the issue of alcoholic beverages in Stewart Park will be addressed at the next Committee of the- Whole meeting on June 15, 1988 and stated that it is within the power of the BPW to change any ruling at the park. She asked Asst . City Attorney Sanders for direction on how to proceed and if a public hearing is necessary. Asst . City Attorney Sanders will look into the procedure and notify the Committee of the Whole . ADJOURNMENT: On a motion the meeting adjourned at 5 : 15 P.M. Connie J. Holcomb eC. en e rge Mayor Acting Deputy City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE.. JUNE 8, 19821 14194 Theresa Massimilla G2122 37.03 14195 Art.aur Lustgarten G2122 91.06 14196 Clinton West Ltd G2122 69.56 14197 Mimi Nieioffey F2144 600.00 1419E Bill Manos F2144 1719.41 G2122 895.39 14199 Novarr-Mackesey Const F2144 371. 22 14200 Kate C/O Charles Curry F2144 1753.43 1/+201 Novarr-Mackesey Const F2144 334.69 14202 John S'inocko F2144 15.00 Total 3203.75 1093.04 TOTAL $9296.79 APPROVED BY FINANCE COMMITTEE' r BOARD OF PUBLIC WORKS PROCEEDINGS 323 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. June 22 , 1988 PRESENT: Mayor Gutenberger Commissioners (5) Daley, Cannon, Gerkin, Stone, Reeves OTHERS PRESENT: Asst. City Attorney - Sanders Acting Deputy City Clerk - Holcomb Deputy Controller - Cafferillo Purchasing Agent - Clynes Asst . Supt . of Public Works - Fabbroni Supt. of Public Works - Dougherty City Engineer - Gray Common Council Liaison - Nichols ABSENT: Excused) Commissioner Sprague PLEDGE OF ALLEGIANCE: 0) Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES: m A royal of Minutes of June 8 , 1988 Meeting Mayor Gutenberger requested that the minutes of the June 8 , 1988 Q BPW meeting be postponed until the meeting of July 12, 1988 . ADDITIONS TO THE AGENDA: Commissioner Ger in requested the following additions to the agenda under Water and Sewer. Item B - IAWWTP Roster Changes Item C - Septage Agreement No Board member objected. COMMUNICATIONS FROM THE MAYOR: Downtown Parking Mayor Gutenberger reported that we now have a year long analysis from Traffic Engineer, Frank Gombas , of the two (2) parking garages and the occupancy rates . At the last Council meeting, June 8 , 1988 , a resolution from the DIBA/CAB was presented asking the City to immediately start addressing the parking problem and to set up an ad hoc committee to start the process . He stated that he would like to set up that committee in July and for Council to pass some type of resolution in August which will give the City some direction. Discussion followed on the floor in regard to the shortage of parking. Mayor Gutenberger reported that from September thru December 31, 1987 the parking garages were at 75% to 900 of capacity at peak periods . Brass Fare Box Mayor Gutenberger reported to the Board that Bernard Carpenter has been presented with a brass fare box and read the inscribed plaque : "To Bernie Carpenter, Appreciation for his dedication and leadership as President and Vice- President of the New York State Public Transit Association 1983-87. " The Mayor stated that he would like to display the fare box in his office for members of the staff and public to view. REPORT OF COUNCIL LIAISON: rlco olic Beverages at. Stewa�c L P ik. Al erperson Nichols reported that the C & 0 Committee discussed at their last meeting on June 16 , 1988 the possiblility of a resolution which would limit the drinking of alcoholic beverages at Stewart Park. They are considering - 2;- June 22 , 1988 324 to propose drinking of alcoholic beverages be allowed by permit only. He stated that the C & 0 will address this issue at their meeting on July 21, 1988 . The public will be invited. Parking Tickets Al erperson Nichols reported that the ruling from the City Attorney is that non-uniformed personnel can issue parking tickets . C & 0 would like a plan from staff or the Board of Public Works indicating personnel needed. Posters and Bills on Poles Al erperson Nic ols reported that the C $ 0 Committee discussed , the issue of posters and bills on poles . Infrastructures on Subdivisions Al erperson Nichols reported that the C & 0 discussed infrastructure on subdivision. REPORT OF SUPERINTENDENT: Sout erntier Invitational "Bus Roadeo" Supt . Dougherty passed out a poster congratulating Pete Dzikiewicz for his first place win in the Annual Southerntier Invitational Bus Roadeo and Dick Elston for 2nd place . Both Pete and Dick represented Ithaca Tr_ansit. He stated that Ithaca Transit has the honor of hosting the 1989 "Southerntier Invitational Bus Roadeo . " Cliff Street Project Supt . Dougherty reported that they are now ready to construct some of the sidewalks on the Cliff Street Project . He reported � that there has not been a change in how property owners are �� charged for sidewalk construction. Unless there are changes 6,0AJ 51n there will be '* chargeS against the abutting property owners tck;,,,. for construction of the sidewalks where there have not been sidewalks in the past . Discussion followed on the floor in regard to sidewalk construction-,,,- and sidewalk assessments . REPORT OF ASSISTANT SUPERINTENDENT: Assistant Supt . Fabbroni reported on the following: Cliff Street Asst . Supt . Fabbroni reported that the work on the Cliff Street Project storm sewers are about two-thirds complete and the crews are now preparing for the curbing. Discussion followed on the floor. Hard Ball Fields Asst . Surrt . Fabbroni reported that he has had a few complaints about the condition of the hard ball fields at Cass Park. He stated that staff is working on them. Buffalo Street Bridge Asst . Supt . Fabbroni reported that the Buffalo Street Bridge is being repainted. Stewart Avenue Bridge Asst . Supt . Fabbroni reported that the Stewart Avenue Bridge over Fall Creek was closed today and the detour plan is now in effect . Curbs Asst . Supt . Fabbroni reported that the crews are working on curbs . They have finished the curbs on the lower block of Elm Street . Dryden Road Asst . Supt . Fabbroni t.at ::c arc do--:-,,g Some yuJing work on Dryden road. June 22 , 1988 -3- Paving 325 Asst . Supt . Fabbroni reported that Cliff Street and Elmira Roads are the two major projects for this year. Trees Asst. Supt . Fabbroni reported that we have been watering the newly planted Centennial and street trees as conditions have been very dry. Sewer Plant Asst . Supt . Fabbroni reported that the Sewer Plant Project is nearing completion and both the plant site and the site for the Farmer' s Market have been seeded. Crosswalks Asst . Supt. Fabbroni reported that the street crosswalks and center lines are in the process of being painted. Green Street Parking Garage Stairways Asst. Supt Fabbroni reported that repairs are now in progress on the stairways at the Green Street Parking Garage and metal plates are being installed. G) Recycling Asst . Supt . Fabbroni reported that-the recycling is now in the enforcement stage . It is taking a lot of policing and paper work at the moment . He stated that one tenth m of the City is checked each week and when violations are Q found those stops will be checked each week. Discussion followed on the floor in regard to the new sewage treatment plant , recycling enforcement and publicity about recycling. REPORT OF CITY ENGINEER: Engineer Gray reported on the following: Bridges T e i s for the Madison Street Bridge are now out and should be returned by July 11 , 1988 . Sub-Divisions Engineer Gray reported that there have been a number of sub-division requests . Quarry Street Wall Engineer Gray reported that they are still waiting for an easement for the Quarry Street Wall . Seneca Street Garage Engineer Gray reported that the Seneca Street Garage will be out of service for several weeks for repair. BUILDINGS AND PROPERTIES: Farmer'a Market A request was received from the Farmer' s Market to provide aid in mulching straw at the City property on the Third Street site . Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the staff be authorized to aid the Farmer ' s Market in laying down the mulch on the receDfily regraded areas . Carried Unanimously June 22 , 1988 -4- 326 Southerntier Invitational "Bus Roadeo" Resolution By Commissioner Cannon: Seconded by Commissioner Daley _ RESOLVED, That the Board of Public Works congratulates Pete Dzikiewicz for his excellent score at the Southerntier Invitational Roadeo and for his and Dick Elstons 'superb representation on behalf of the City of Ithaca. Carried Unanimously HIGHWAY ITEMS Transit Mix Concrete Award Bids were received on June 7 , 1988 for transit mix concrete . At the Board of Public Works meeting of June 8 , 1988 , the question of the award of transit mix concrete was referred to the Committee of the Whole to take action. At the Committee of the Whole meeting of June 15 , 1988 , the Committee rejected the bid of K & H Concrete as not meeting the specifications and awarded it to Saunders Concrete Company, . Inc. as low bidder meeting specifications . Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That this action of the -Committee of the Whole of Board of Public Works , be reaffirmed and be it further RESOLVED, That staff be directed to experiment with the concrete system used by K $ H Concrete whenever possible , and be it further RESOLVED, That the Board of Public Works members be alerted whenever K & H Concrete has been awarded. Carried Unanimously Subdivisions Subdivision activity has been increasing in recent months . The City' s policy as to what roadway items and utility items are furnished by the City to a new subdivision has been quite lenient . Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That Common Council be requested to review this policy and either reaffirm or revise it as a guide for subdivision development , and be it further RESOLVED, That the Board of Public Works does urge the Common Council to revise the policy with a view towards requiring the developer to pay these infrastructure costs . Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS: Request foF Pavilion Reservation at Stewart Park St . Pauls Unite Methodist Church as requeste permission to reserve the pavilion at Stewart Park on Sunday mornings from July 3 , to August 28 , 1988 . Resolution By Commissioner Stone : Seconded by Commissioner Gerkin RESOLVED, That the request from St. Pauls Church be denied as this type of reservation is against our rules for pavilion use , and be it further RESOLVED, That the Church be granted permission as in previous years to hold their services in the area between the pavilion and the lake with the stipulation that in the event of inclement weather the pavilion may he used only if not reserved by other groups . Carried Unanimously June 22 , 1988 327 -5- WATER AND SEWER ITEMS : New Wastewater Treatment Plant State Aid _ T e New York State Department of Environmental Conservation has approved the state aid for the new Wastewater Treatment Plant, Step 2 be increased by $280 , 349 . Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the Superintendent of Public Works be authorized to execute this revised contract on behalf of the City of Ithaca. Carried- Unanimously IAWWTP Roster Changes Tne Special Joint Subcommittee at its meeting on June 21, 1988 approved and recommended changes in the staffing for the Ithaca Area Wastewater Treatment Plant . The proposed changes result in a total of 17 employees . Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the proposed roster be approved and be it further RESOLVED, That Common Council be requested to amend the m roster of the Department of Public Works to reference the m staffing as follows : Q Budgeted Existing Proposed Chief Operator 1 1 1 Asst. Chief Operator 1 1 1 Operators 6 6 9 Operator Trainee 1 2 0 Lab Director 1 1 1 Truck Driver 1 1 1 Laborer 3 0 0 Account Clerk Typist 1 1 1 Maintainer 0 1 2 Permanent Part Time 0 1 1 Seasonal Part Time 0 0 1 TOTAL : 15 14. 5 17 Carried Unanimously Septage Agreement A draft agreement between the Ithaca Area Wastewater Treatment Plant and Tompkins County for receiving and processing septage has been prepared and submitted to Tompkins County. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That this draft agreement be approved and that the Superintendent be authorized to sign such an agreement for the owner of the Ithaca Area Wastewater Treatment Plant . Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills listed on the following Abstract be approved for payment : i June 22 , 1988 328 -6- Abstract No 12 General Fund . . . . . . . . . . . . . $ 91 , 624. 44 Water and Sewer Fund . . . . . . . . . $ 18 , 056 . 01 Joint Activity Fund . . . . . . . . . $ 15 297 . 20 Capital Projects . . . . . . . . . . . $143 , 334. 11 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Position Reclassification The Superinten ent as requested a reclassification review of the position of Office Manager for the Department of Public Works . The Civil Service Commission at its meeting on June 13, 1988 , reviewed and approved this request and established a title of Fiscal Manager (DPW) . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Common Council be requested to amend the 1988 Department of Public Works roster and delete one (1) Office Manager position and add one (1) Fiscal Manager position at no change in the 1988 salary. Discussion followed on the floor. Supt . Dougherty gave background information in regard to the need for reclassification and explained that the title of Office Manager no longer fits this position. A vote on the resolution resulted as follows : Carried Unanimously , REPORT OF BOARD LIAISON Special Joint Sewer Committee Of Commissioner Gerkin reported that at the Special Joint Sewer Committee Meeting that change orders were requested for safety reasons and stated that $28, 000 had been approved. The final inspection will take place on June 23, 1988 for the New Wastewater Treatment Plant . Commissioner Gerkin reported that the SJS Committee approved the proposed roster. Commissioner Gerkin reported that Stearns and Wheeler presented a full color brochure for discussion. Commissioner Gerkin reported that the draft Septage Agreement was passed by the SJS. Discussion followed on the floor in regard to the cost of the full color brochure. ADJOURNMENT: On a motion the meeting adjourned at 5 : 05 P.M. Connie J. Holcomb J 4C. uten -erger, M or Acting Dcputr City Clem- BOARD OF PUBLIC WORKS PROCE'E'DINGS ACCOUNTS RECEIVABLE JUNE 221, 1920 2241 R H P A1710 25.00 2242 Over 30 Softball League A2410 270.00 22143 C-M Fiber, Inc A2651 209.42 TOTAL 554.42 A ROVED " FINANCE COMMITTEE 1 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. July 13, 1988 PRESENT: Mayor Gutenberger Commissioners (6) Gerkin, Stone , Daley, Cannon, Sprague , Reeves OTHERS PRESENT: Supt . of Pu lic Works - Dougherty Asst . Supt . of Public Works - Fabbroni City Engineer - Gray Deputy Controller - Cafferillo Acting City Clerk - Holcomb Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. (y) MINUTES: 0 Approval of Minutes of June 8 , 1988 Board of Public Works . 0 Meeting = By Commissioner Reeves : Seconded by Commissioner Gerkin RESOLVED, That the Minutes of the June 8 , 1988 meeting m be approved as published. Q Carried Unanimously Approval of Minutes of June 22 , 1988 Board of Public Works Meeting ommissioner Reeves requested that on page 2 under Supt . of Public Works report on the Cliff Street project that the last sentence should read, "unless there are changes there will be no charges against the abutting. . . . . . " Resolution By Commissioner Reeves : Seconded by Commissioner Daley RESOLVED, That the Minutes of the June 22 , 1988 meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Highway Items Commissioner Sprague requested that Item B - Quarry Street Retaining Walls be added to the agenda. No Board member objected. Creeks , Bridges , Parks Item Commissioner Stone requested that Item A - Madison Street Bridge Rehabilitation be added to the agenda. No Board member objected. Commissioner Reeves requested that after the meeting Board members remain to discuss the issue of alcohol consumption at Stewart Park. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Radian Corporation for Ground Water Monitoring Well Perry Sugg - Representing Radian Corporation of Herndon, VA addressed the Board with a request for permission to construct a permanent ground water monitor well on a right-of-way on South Geneva Street . He presented a diagram and explained the structure to the Board. Mr. Sugg stated that a decision as soon as possible is necessary. Discussion followed on the floor. Mr. Sugg answered questions from Board members . July 13 , 1988 2 - 2- Motion to Refer to the Committee of the Whole By Commissioner Daley: Seconded y Commissioner Gerkin RESOLVED, That the request from Radian Corporation to construct a permanent ground water monitor well on a right-of-way on South Geneva Street be referred to the Committee of the Whole for discussion with the power to act at their next meeting on July 20, 1988 . Carried Unanimously Neighborhood Garage Sale Doug Dylla - 109 Auburn Street , representing a neighborhood group of the 100 block of Auburn Street addressed the Board with a request for permission to close off the 100 block of Auburn Street from 7 a.m. thru 2 p.m. on Saturday, July 16, 1988 for their fourth annual block garage sale. Mr. Dylla explained that the Department of Public Works had denied their request but that he would like to appeal their decision. Discussion followed on the floor. Supt . of Public Works Dougherty explained that the basis for the denial of permission to close the street was that this was for a commercial activity and normally permits to close streets are for neighborhood gatherings such as picnics , etc. Mayor Gutenberger stated that requests of this type that come to his office are routinely denied permission. Resolution By Commissioner Daley: RESOLVED, That the BPW grant the request to allow a permit to close the 100 block of Auburn Street from approximately 7 : 00 a.m. to 2 : 00 p.m. on Saturday, July 16, 1988 . ' Motion failed for lack of a second Sidewalks Doug Dylla addressed the Board in regard to the need for side walks for pedestrians , particularly along Route 13 on the Elmira Road. Bike Racks on Commons Doug Dylla stated that the bike racks around the Commons are in atrocious condition. They are rusted and there is not enough of them. Volleyball Court Doug Dylla stated that given the number of recreational facilities that we have in the City, such as tennis and softball courts , he would like to see a volleyball court also. Mayor Gutenberger stated that in regard to bike racks , the Commons Advisory Board and staff have toured the Commons area for the purpose of obtaining a list of the needed repairs to the bike racks . Commissioner Reeves stated that some of the bike racks were vandalized soon after they were put up and it is an ongoing problem. Mayor Gutenberger reported that the Route 13 sidewalk issue is still in the discussion stage . July 13, 1988 -3- REPORT OF CITY ENGINEER: College . Avenue Sidewalks Engineer Gray reported that the sidewalks at 401 College Avenue should be completed by the end of this week. West Side Sidewalk Bid Engineer Gray repor—t-e-U that the West Side Sidewalk contracts are ready to go out to bid. Cliff Street Curbing Engineer Gray reported that approximately 4 , 000 feet of the 8 , 800 feet of curbing has been completed and about 80% of the drainage structures are in. Madison Street Bridge Engineer Gray reported that we have received bids this week for the Madison Street Bridge concrete hand rail . Quarry Street (Y) Engineer Gray reported that there is an item that has O been added to the agenda giving the Mayor permission to _ sign the indenture for securing the easements for the construction of the new Quarry Street Retaining Walls . CQ Seneca Street Garage Q Engineer Gray reported that the initial floor preparation on the Seneca Street Garage has been completed and is ready for the membrane work. Mayor Gutenberger reported in regard to the sidewalks in Collegetown. The city did. the street improvements and Cornell University was to complete the project from the Performing Arts Center to the Reconstructed Stone Bridge. The city installed brick accent pavers along the sidewalks on College Avenue, Dryden Road and Eddy Streets and ends at Sheldon Court . The university has installed sidewalks in front of the Performing Arts Center without brick accent pavers . Mayor Gutenberger stated that we have met with the Cornell architects and the did not have plans showing the brick. He also stated that tyhey are well aware that the Mayor is very upset . HIGHWAY ITEMS : Award--o Award--oT Contract for Articulating Loader Bids were received on June 9 , 1988 for furnishing one (1) articulating loader. Resolution By Commissioner Sprague : Seconded by Commissioner Daley RESOLVED, That the bid of William Thom and Company, Inc . be rejected as being non-conforming, and be it further RESOLVED, That the contract for one (1) articulating loader be awarded to Thompson and Johnson Equipment Company, Inc. for their low net bid of $21 , 821. Carried Unanimously Quarry Street Retaining Walls Resolution By Commissioner Sprague : Seconded by Commissioner Stone RESOLVED, That the Board of Public Works authorize the Mayor of the City of Ithaca to sign the indenture for securing the permanent and temporary easements for the construction of the new Quarry Street reinforced soil retaining walls . Carried Unanimously July 13, 1988 -4- PARKING AND TRAFFIC ITEMS : Downtown Parking Committee The Commons Advisory Board and the Downtown Ithaca Business Association has issued a statement dated June 8 , 1988 on parking issues . The statement basically requests Common Council to appoint a committee to research, discuss , evaluate and recommend an agenda on issues of parking in the downtown area. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works endorses this statement and adds its recommendation to Common Council . Carried Unanimously Daytime Alternate Parking Program Resolution By Commissioner Daley: Seconded by Commissioner Cannon The Planning Department and the Planning and Development Committee of Common Council has recommended that a Daytime Alternate Side Parking Program be established. WHEREAS, the Board of Public Works feels that the normal operations of the Department of Public Works would be very adversely affected by such a program and WHEREAS, the program as set forth completely ignores the problem of commuter parking and WHEREAS other factors such as safety and costs have not been evaluated. Now therefore be it RESOLVED, That the Board of Public Works lodges its objections to this program, and be it further RESOLVED, That the Board of Public Works recommends to Common Council that this program not be adopted. Substitute Resolution The Planning Department and the Planning and Development Committee of Common Council has recommended that a Daytime Alternate Side Parking Program be established. By Commissioner Daley: Seconded by Commissioner Stone WHEREAS the Board of Public Works feels that the normal and customary operations of the Department of Public Works would be very adversely affected by such a program and WHEREAS the program would adversely affect commuter parking, particularly near the downtown business district, and WHEREAS the Board of Public Works feels that a more complete parking and traffic program is the answer. Now, therefore be it RESOLVED, That the Board of Public Works encourages the Common Council to continue to look at alternatives to the existing regulations , and be it further RESOLVED, That the BPW feels that the proposed change is not a step forward and should not be adopted. A vote on the substitute resolution resulted as follows : Ayes - (5) Gerkin, Stone , Daley, Sprague, Reeves Nays - (1) Cannon Carried July 13, 1988 5 -5- Award of Contract for Transit Buses Bids were received on June 29, 1988 for furnishing five (5) transit buses . The lone bidder was Bus Industries of America and they will have to prove to the New York State Department of Transportation that their bid is warranted by current market conditions . Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS Bus Industries of America submitted a bid that meets specifications in the amount of $714 , 995 and WHEREAS the costs will be shared by a Federal Section 18 grant of $472 , 000 ; a New York State grant of $118 , 000 and a City share of $124, 995 , now therefore be it RESOLVED, That the contract for furnishing five (5) transit buses be awarded to Bus Industries of America for their only bid contingent upon acceptance of the bid by NYSDOT. Carried Unanimously (� CREEKS, BRIDGES, PARKS ITEMS - Ma ison Street Bridge Rehabilitation m By Commissioner Stone : Seconded y Commissioner Daley Q RESOLVED, That the contract for providing the rehabilitation of the Madison Street Bridge in accordance with the specifica- tions and plans prepared by the Office of the City Engineer, be awarded to Schooley enterprises , Inc. of Auburn, New York, for their low bid, and be it further RESOLVED, That Common Council be .requested to increase the authorization for the rehabilitation of the Madison Street Bridge (capital project #218 to $141, 000, to allow the use of the alternate concrete handrail and the installation and lamping of historic luminaires on Madison Street , North Tioga and North Aurora Street Bridges. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously SOLID WASTE ITEMS : Recycling Commissioner Reeves reported to the BPW that there was a possibility that we could get reimbursement funds for some of our expenses . She reported that the stipulation that a two-year contract with markets has been removed by the New York Legislature in order for municipalities to be eligible . Commissioner Reeves stated that in a conversation with Ms . Sherry Howard, DEC staff person in charge of approving funding proposals , it became clear that while the city does not have a long term agreement with Ithaca Scrap, the DEC would be content with a signed letter of commitment from one of our markets , either Ithaca Scrap or C & M Insulation; stating that they would continue to work with the city for at least a year. Ms Howard is sending a new application packet for the funds now available from the New State Waste Law. Funds would be available for up to 50o reimbursement for recycling equipment such as a collection vehicle . The application process should begin as soon as possible . WATER AND SEWER ITEMS: Award of ontract or Water Meters Bids were received on June 23 , 1988 , for furnishing water meters . July 13 , 1988 6 -6- Resolution By Commissioner Gerkin: Seconded by Commissioner Daley RESOLVED, That the bid of Kent Meters , Inc. be rejected as not meeting the specifications , and be it further RESOLVED, That the contract for furnishing water meters be awarded to Badger Meter , Inc. for their bid. Carried Unanimously REPORT OF SPECIAL COMMITTEES : ~� Au it By Commissioner Stone : Seconded by Commissioner Gerkin RESOLVED, That bills listed on the following Abstract be approved for payment : Abstract No . 13 General Fund . . . . . . . . . . . . $70, 131. 22 Water and Sewer Fund . . . . . . . . $44,950 . 57 Joint Activity Fund . . . . . . . . $ 8 , 800 . 41 Capital Projects . . . . . . . . . . $ 4, 977 . 50 Abstract No . 53 Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . . . . . . . . . $ 91, 844. 98 Also approved was a partial return of retained percentage for contractor #3 , L. Picciano Sr. Corporation in the amount of . . . $394,400. 00 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Commons Advisory Boar Commissioner Reeves reported that the CAB on June 17 , 1988 granted a request to T.J. Tuesdays for an outdoor dining permit . Commissioner Reeves reported that there is a long range planning committee for the Central Business District and the Downtown Ithaca Business Association is working on a downtown promotion counsel . Commissioner Reeves reported that the Commons Maintenance Committee has met with the DPW representatives to work on budget requests for next year. Commissioner Reeves reported that there is continuing positive feedback about the Ithaca Festival and the good job of the festival coordinators . NEW BUSINESS: Certi icate of Excellence Commissioner Reeves requested that the BPW recognize the Ithaca Transit for their achievements and their safety record for 1987 . Mayor Gutenberger and the Board of Public Works extends congratulations to the Ithaca Transit for their Certificate of Excellence Award for 1987 . July 13 , 1988 - 7- ADJOURNMENT: On a motion the meeting adjourned at 4 : 50 P.M. Connie J. Holcomb U-JEA C. Guten erger, yor Acting City Clerk m Q BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 13, 1908 14203 Jon R Krupas G2122 30.03 14204 Chris Anagnost 02122 37.45 14205 Donald Culligan G2122 51.56' 14206 Hinda C Neufeld G2122 49.c4 14207 Lucille Arden G2122 26.32 14200 Town of Ithaca G2374 3434 14209 Village of Lansing G2374 67.50 14210 William J Hamilton F2144 23.36 G2122 15.58 14211 Richard W Gilvert F2144 10.69 G2122 7.13 14212 Cortland Paving G2122 262.06 14213 Novarr Mackesey Conn, Inc F2144 `64.73 14214 Village of Trumans,org F2370 1206.54 14215 Paolangeli Constracors F2144 310. 15 14216 Louis Fabi F2144 426.00 14217 Jeff & Pat Lallas F2144 00.00 1421L Reuben Weiner F2144 971. 10 G2122 449.10 14219 Fairview Manor Realty F2144 1464.24 G2122 1003.67 14220 House Craft Bldrs, 11c. F2144 655.60 G2122 421.60 14221 Henry Hansteen F2144 565.20 G2122 709.20 14222 Michael J Vitucci F2144 55.46 14223 William G Kissock F2144 15.00 14224 Gail Gee F2144 25.46 14225 Norman Tidd F2144 7 .75 TL WR GAME TL SR 3190.00 TOTAL $ 10,072. 20 APPROVED BY FINANCE COMMITTEE 2244 Ronald S Ronsvalle A1710 40.76 2245 Charles Zimmer A1710 35.41 2245 Joseph Ciaschi A1710 232.20 2247 Doris Marion A1710 36.35 2245 Evans Roofing A1720 100.00 2249 Joseph Ciaschi A1740 57.00 2250 C-M Fiber, Inc A2651 341.05 2251 Ithaca Centennial A391-20 706.51 TOTAL 1550.00 BOARD OF PUBLIC WORKS PROCEEDINGS 9 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. July 27 , 1988 PRESENT: Mayor Gutenberger Commissioners (6) Daley, Cannon, Gerkin, Stone, Reeves, Sprague OTHERS PRESENT: Acting City Clerk - Holcomb Assistant City Attorney - Sanders Supt . of Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni City Engineer - Gray Deputy Controller - Cafferillo Purchasing Agent - Clynes Common Council Liaison - Nichols PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. 0 MINUTES : _ Approval of Minutes of July 13 , 1988 Mayor Gutenberger requested that the Minutes of the July 13 , 1988 m BPW meeting be postponed until the meeting of August 10, 1988. Q ADDITIONS TO THE AGENDA: Water $ Sewer Item Commissioner Ger in requested that on possible resolution for Grant Amendment , the word possible be stricken. Creeks , Bridges $ Parks Item Asst . Supt . of Public Works Fabbroni requested the addition of a resolution for Authorization Assignment . Highway Items Commissioner Sprague requested Item B possible resolution for Award of Contract for Side Arm Mower, the word possible be stricken. No Board members objected. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD Commissioner Stone - Concern of BPW Member Before Council Commissioner Stone addressed the Board with a concern about a Board member approaching Common Council with an issue that had not been voted on by the BPW and stated that she very seriously objected to this method of operation. The issue had been addressed by the BPW and referred to the Committee of the Whole for review and discussion. Commissioner Stone stated that she did not want to make a big issue but felt some clarification of procedure between both Boards is needed. Discussion followed on the floor, Ithaca Farmers ' Market Anna Stein raus , President Ithaca Farmers ' Market addressed the Board in regard to the Farmers ' Market . She reported that the Farmers ' Market has hired an architect and handed out a diagram of the proposed structure for the market . Commissioner Gerkin asked if the market plans to utilize the boat dock as a means for boats to use for access to the market . Mayor Gutenberger stated that he is pleased to see a dock in the plans as it is a means of opening up the market to as many people as possible and he has received inquiries from members of the community about the possibility of utilizing July Zi , -LJOO - 2- 10 a dock in that area. He stated that he has requested interested persons to express their interest in writing and has received a request from a tour boat requesting this area as a possible access site . Ms . Steinkraus explained that the boating dock is something the market would like to see as a long term usage of the site and would not be designed for market use only. Ms . Steinkraus answered questions from Board members on the proposed structure . Ms . Steinkraus reported that a left hand traffic arrow light is needed on Route 13 at the Third Street intersection both ways to eliminate long waits in traffic for access to Route 13. She stated that she has talked with Supt . Dougherty and NYSDOT in Syracuse in regard to this matter. Ms . Steinkraus also reported that No Parking signs have been placed by the railroad tracks . The seven signs eliminate approximately 80 parking spots . Asst . Supt . Fabbroni will check into this situation and reported that there was concern about parking in front of the Sewer Treatment Plant entrance and Grossman' s . Commissioner Daley stated that we are going to have a Buildings and Properties item where essentialy the Board has passed a recommendation on to Council involving the Farmers ' Market . Up until today most of the discussions this Board has had have revolved around the issue that the BPW feels that Council has taken away our discretion in regard to the Farmers ' Market . He stated that it may be that by passing back the responsibility for the license that Council feels it is passing back all those responsibilities but up until now it has not been clear. Commissioner Reeves requested clarification from Council in regard to the Farmers ' Market because up until this point the only thing the BPW is able to do is the license procedure . Council Liaison Nichols responded that it is not too late to get something on the Agenda for Common Council. He stated that the Board is correct in that it would now like to have the whole issue returned for future action by this Board. Supt . of Public Works Dougherty stated that in regard to the proposed dock at the Farmers ' Market site that in addition to having City approval that there is at least three other agencies that must be involved. Discussion followed in regard to the activity a dock in the area of the Farmers ' Market could generate. Encroachment Permit Joseph Ciasc i addressed the BPW in regard to his permit for encroachment on his property at the corner of College Avenue and Dryden Road. Mr. Ciaschi stated that last year the design of the building showed total encroachment on two (2) sides and he did not obtain a permit as the design plans were changed. Now only a little part of the building encroaches on City property. He stated that Thomas Hoard, Building Commissioner suggested that the BPW be consulted in regard to the permit that has been issued. Supt . of Public Works Dougherty stated that the Building Department has forwarded information to his department as it is not the type of encroachment permit that the Building Department has the authority to issue. July 27, 1988 If -3- Discussion followed on the floor. Mr. Ciaschi stated that the design of the building has changed i and that he has received a list of stipulations needed to obtain a Certificate of Occupancy and an encroachment permit is one of them. He said that a Certificate of Occupancy is needed as soon as possible . Resolution By Commissioner Stone : Seconded by Commissioner Gerkin ? RESOLVED, That the Board of Public Works authorize this encroachment/easement on the property of Joseph Ciaschi on the corner of College Avenue and Dryden road pending E necessary review by the City Attorney and other relevant committees . Discussion followed on the floor. The Board of Public Works requested that a survey map of - the property be forwarded to the Department of Public Works as soon as possible. p� m A vote on the resolution resulted as follows : cc Carried Unanimously � Q :r REPORT OF SUPERINTENDENT: Appointments Supt. of Pu lic Works Dougherty reported that he has made the following appointments : Duane D. Ross to the position of Auto Mechanic, at an hourly rate of $6. 43, effective July 25 , 1988 ; Paige Emerick to the permanent position of Account Clerk/Steno at an annual salary of $11, 928, effective July 25, 1988; r: David Krager to the position of Bus Driver, at an hourly rate of $6. 431 effective July 11, 1988 , and he asked the Board' s concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approve the appointments as presented by Supt. Dougherty. Carried Unanimously Request for Signal Light and No Parking Signs Tf Supt. Dougherty reported that Te Ras tal e with Barry Stevens , NYS Regional Traffic Engineer, in regard to the traffic situation on Route 13 at the Third Street Exit and also possibly restricting parking along Route 79 near the watershed area. He stated that both requests will be sent to Mr. Stevens in writing. Rotary Club Festivities Supt. Dougherty reported that the Rotary Club of Ithaca have made arrangements to hold a Beef and Chicken Barbecue at Stewart Park on July 31, 1988 and to have a jazz session. He stated that all of the proceeds from this event goes to help sponsor a non-profit international program "Polio Plus". Because it is a non-profit program and it is not mandatory to pay admission, permission has been grantedto have donation barrels at this event . i July 27, 1988 i -4- REPORT OF ASSISTANT SUPERINTENDENT: Cliff Street Asst . Supt . Fabbroni reported that the Cliff Street project is moving along and the storm sewer work is nearly completed below Vinegar Hill. As of Monday, August 1, 1988 it will be necessary to reroute traffic to the Orthopedic Building. This will be a major change . Dryden Road Asst . Supt . Fabbroni reported that the DPW is now working on curbing on Dryden Road in preparation for paving next year. Linn Street Bridge Asst. Supt . Fab roni reported that the DPW is repairing the abutments and reshoring under the Linn Street Bridge where washouts have occured. Stewart Avenue Bridge Asst . Supt . Fabbroni reported that the project on Stewart Avenue Bridge has been completed and the bridge is now open to traffic . Recycling Asst . Supt . Fabbroni reported that to his knowledge there has not been anybody charged an extra pickup for the recycling program. He stated that if people have questions about the program they should contact Jack Kelly at the DPW. Budget The Department of Public Works Budget will be ready for the Board of Public Works to review in August , 1988 . Cascadilla Wall Asst . Supt . Fabbroni reported that the DPW has been awarded a grant from Tompkins County for the improvement program along the major creeks in the City. This year the grant was $7, 500 for Cascadilla Wall and he was able to use some other funds to complete other necessary work on the wall . REPORT OF CITY ENGINEER: Seneca Street arage Engineer Gray reported that the work on Seneca Street Garage is nearing completion and he hopes to have the garage open by this week end. Madison Street Bridge Engineer Gray reported the Madison Street Bridge work is ready to begin. He reported that it is expected that the bridge will be closed for several months and additional funds have been requested for a concrete handrail and lighting. Quarry Street Wall Project Engineer Gray reported that bids will go out for .Quarry Street Wall project on August 1 , 1988 . Sidewalk Construction Engineer Gray reported that sidewalk construction is in progress in the City. Bi-Centennial Mural Mayor Guten erger stated that Neil Schwartzbach asked that he announce to the BPW that there will be a dedication of the mural on the Seneca Street Garage at 12 : 00 Noon Friday, July 29th, 1988 . The BPW is invited to attend the dedication. July 27 , 1988 -s- 13 BUILDINGS AND PROPERTIES ITEMS: Farmers ' Market - Dewitt Par The Farmers ' Market has requested to have the Morris Dancers perform in Dewitt park during one of the Tuesday sessions of the Farmers ' Market . Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin WHEREAS, the performance of the Morris Dancers in Dewitt , ._. Park would be in keeping with the nature of the park; now therefore be it RESOLVED, That the request of the Farmers ' Market be granted. Carried Unanimously Farmers ' Market Schedule The Farmers ' Market has requested permission to conduct their sales at their new site on Thursdays . co Resolution _ O By Commissioner Cannon: Seconded by.- Commissioner Daley WHEREAS, Common Council has approved the Farmers ' Market use of the site adjacent to the IAWWTP, and m WHEREAS, the Farmers ' Market desires to conduct their activities Q at additional times ; now therefore be it RESOLVED, That subject to the granting of authority to the Board of Public Works by the Common Council , the Board of Public Works approves the request of the Farmers ' Market for use of the site on Thursdays at a fee to be negotiated later. Discussion followed on the floor in regard to determining charges of fees to the Farmers ' Market . Anna Steinkraus answered questions from Board members . " A vote on the resolution resulted as follows : Carried Unanimously HIGHWAY ITEMS: Morse In ustrial Test Well License Morse industrial of Ithaca is unde r orders from the New York State Department of Environmental Conservation to conduct a ground water monitoring program. Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin WHEREAS, Morse Industrial of Ithaca has requested a license to construct and operate a ground water monitoring well in the vicinity of 424-4,26 South Geneva Street , and WHEREAS, the purpose of this well would seem to be in the best interest of the public , and WHEREAS the construction and operation of this well would not interfere with the public ' s use of the street right-of-way at this time ; now therefore be it RESOLVED, That Morse Industrial of Ithaca be granted a one year renewable and revocable license to construct and operate the monitoring well . Carried Unanimously BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 27, 1900 2252 ITFACA CITY SCHOOL DIST A2220 15,169.64 2253 C-M FIBER, INC A2651 275.92 2254 CHARLES T ZIMMER JR A1710 297.19 15,745.75 BOARD OF PUBLIC WORKS PROCEEDINGS 1 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 10 , 1988 PRESENT: Mayor Gutenberger Commissioners (5) Cannon, Daley, Stone, Sprague, Reeves ABSENT: Excused) Commissioner Gerkin OTHERS PRESENT: Supt . ol Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni Acting Deputy City Clerk - Hankinson Common Council Liaison - Nichols PLEDGE OF ALLEGIANCE: Mayor Gutenberger le all present in the Pledge of Allegiance to the American flag. (y) MINUTES: O Approval of Minutes of July 13, 1988 Board of Public Works Meeting - Commissioner Cannon requested that on Page 4 under Substitute Resolution - Daytime Alternate Parking Program - the vote on (n resolution resulted as follows should read: Q Ayes - (5) including Mayor Nays - (2) Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the Minutes of July 13, 1988 meeting be approved as corrected. Carried Unanimously Approval of Minutes of July 27, 1988 Board of Public Works Meeting Mayor Gutenberger requested that the Minutes of July 27, 1988 BPW meeting be postponed until August 24, 1988 . COMMUNICATIONS FROM THE MAYOR: Bi- entennial of onstitution Murals Mayor Gutenberger reported to the BPW that he has received a call from the artist in regard to the murals for the Bi- Centennial of the Constitution. He stated that the artist will start painting the murals if the City is going to accept them. Commissioner Daley reported that he will get further information from Neil Schwartzbach in regard to the murals . Transit Systems Long-Range Plan Mayor Gutenberger reported that the (5) five person committee appointed to develop a long-range plan for funding for transit systems outside of the New York City Area (Upstate Unspecifieds) will have completed their plan soon. The report must be completed and acted on by January 1, 1989 . Route 96 Draft Environmental Impact Statements Mayor Gutenberger reported that the Route 96 Draft Environmental Impact Statements for A, B, and C proposals.have been sent ' to Washington for review and signature and New York State Department of Transportation has sent -supporting documentation with the DEIS statements . August 10 , 1988 - 2- 2 0 REPORT OF CITY ATTORNEY: Assistant City Attorney Resignation Mayor Guten erger reported that Jennifer Sanders has resigned as Assistant City Attorney. She is leaving the Ithaca area. REPORT OF COUNCIL LIAISON: It aca Farmers ' Market Council Liaison Nichols reported that on August 3 , 1988 Common Council passed a resolution delegating the Board of Public Works the authority over the granting of a ' license to the Ithaca Farmers ' Market for the 1988 season with no conditions attached. He stated that any permanent structures or long term leasing arrangements for the market must be approved by Council . Discussion followed on the floor in regard to the safety and appearance of metal roof. Traffic Light on Dryden Road/Campus Road Intersection Council Liaison Nic ols reported that in regard to the traffic light on Dryden Road/Campus Road intersection that $5 , 000 needs to be released from the reserve for installation costs . There is some question as to whether this project is contingent on some type of traffic light or flashing traffic signal being installed at Belle Sherman School . More information is needed. Discussion followed in regard to the estimated costs for installing flashing warning lights at the Belle Sherman intersection. Supt . of Public Works Dougherty stated that his department is in the process of getting an estimate . REPORT OF ASSISTANT SUPERINTENDENT: Linn Street Br ge Asst . Supt . Fabbroni reported that work is being done under Linn Street Bridge, shoring up some of the washed out abutment . Buffalo Street Bridge N� Asst . Supt . Fabbroni reported that 800 of the sand blasting has been completed on the Buffalo Street Bridge . Recycling Asst . Supt . Fabbroni stated that the first round of enforcing the mandatory recycling ordinance has been completed. There has been good response- -only about (10) ten third offender notices have been necessary. 30-600 of residents are in complete compliance . He stated that- when- students return it will be a whole new situation to deal with. Ithaca Wastewater Treatment Plant Asst . Supt . Fabbroni reported that the New Wastewater Treatment Plant contractual phase is nearly completed. There will be a ribbon cutting ceremony on September 1, 1988 at 11: 00 A.M. Invitations will be put in the mail in a couple of days and all Board members are urged to attend. Elmira Road Paving Asst . Supt . Fa broni reported that paving of' the commercial section of the Elmira Road will be done the week of August .22 , 1988 . Stewart Park Trees Asst. Supt . Fa roni stated that money will be needed for additional trees and shrubs at Stewart Park over and above funds already in reserve for the Park and Youth Bureau. Cliff Street Asst . Supt . Fabbroni reported that the last phase of curb placement will take place on the Cliff Street project this week and next . He stated that there is about 3 ,000 feet August 10 , 1988 -3- 21 of curb to be completed by the week of August 15 , 1988 . Asst . Supt . Fabbroni reported that it will be the week of August 29, 1988 before the paving work begins , and mid September before the road can be opened up to traffic. He stated he is pleased with progress and feels that the project is on schedule . PARKING AND TRAFFIC ITEMS: Traffic Signalization Grant Money Commissioner Daley reported t at there may be $250 , 000 of State grant money available for enefgy improvements . Traffic signalization is considered to be a part of the use of such funds . Commissioner Daley is to get more information from the County on this matter. Mayor Gutenberger suggested that Commissioner Daley check with Purchasing Agent Clynes in regard to this type of grant money. CREEKS, BRIDGES, PARKS ITEMS : Pet Pro lems in City Parks (Y) Numerous complaints have been received regarding animal Q droppings in the City parks and on the street right-of-ways . Resolution —� By Commissioner Stone : Seconded by Commissioner Daley M RESOLVED, That the Board of Public Works recommends that the Charter and Ordinance Committee of Common Council be Q requested to investigate the matter and to consider a proper ordinance requiring clean-up after pets on public property. Carried Unanimously Citizens to Save Stewart Park Commissioner Daley reported that he had met with Doria Higgins and was asked to convey to the Board of Public Works that the Citizens to Save Stewart Park are pleased with the effect of increased enforcement of park rules and it is 100% improved. SOLID WASTE ITEMS : Request for Additional Monies for Recycling Program Lynn Leopold, the Education Coordinator for the Recycling Task Force , has indicated a need for additional funding in the 1988. budget. Resolution By Commissioner Reeves : Seconded by Commissioner Stone RESOLVED, That the budget needs be approved and be it further RESOLVED, That Common Council be requested to appropriate an additional $5 , 000 to Account #A8161-Recycling as requested. Carried Unanimously Discussion followed on the floor in regard to funds available for recycling. Mayor Gutenberger requested that Commissioner Reeves follow up in regard to monies available to Tompkins County for recycling programs . REPORT OF SPECIAL COMMITTEES : Audit Resolution By Commissioner Stone : Seconded by Commissioner Cannon i August 10 , 1988 22 -4- RESOLVED, That bills listed on the following Abstract be approved for payment : Abstract No . 15 General Fund . . . . . . . . . . . . . $85 ,123. 46 Water and Sewer Fund . . . . . . . . . . $ 4, 263. 07 Joint Activity Fund. . . . . . . . . . . $ 3, 606 . 18 Capital Projects . . . . . . . . . . . . $ 250. 00 Abstract No. 54 Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . . . . . . . . . . . . $45, 682 . 65 and be it further ; RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously UNFINISHED BUSINESS Dept . of Public Works Annual Report Resolution By Commissioner Reeves : Seconded by Commissioner Stone RESOLVED, That the Board accepts with gratitude the 1987 Annual Report of the Department of Public Works . Carried Unanimously NEW BUSINESS 1989 Budget preparation Commissioner Reeves reported to the BPW that work on the budget for 1989 would be starting tonight (8-10-88) . ADJOURNMENT: On a motion the meeting adjourned at 4: 50 P.M. Jean inson n C. Guten erger ayor Acting Deputy City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE AUGUST 10, 19�� 14226 Town of Ithaca G2374 88.77 14227 Town. of Ithaca G2374 39.90 14223 William Avramis F2144 21.39,' G2122 14.26 " 14229 Paolangeli Contractors F2144 102.127 -` 14230 Cortland Paving F2144 167.06 14231 Paolangeli Contractors F2144 310.36 14232 Village of Dryden F2378 169.26 14233 Town of Lansing F2372 136.95 ' 14234 Lambertis Gibbs F2144 52.62- 14235 Alan Nunn F2144 641.10— G2122 1055.10 14236 Johnson Apartments F2144 167.00'" 14237 City of Ithaca F2144 306. 23 14238 531 S Meadow St Inc F2144 206.72 G2122 206.71-- 14239 Town of Dryden _ G2374 1499.31 1424-0 Town of Ithaca G2374 414.22 14241 Town of Ithaca G2374 550.5 14242 Town of Ithaca G2374 404.35 14243 Town of Itheca ': G2374 235.12 14244 Town of Ithaca G2374 413.92 14245 Town of Ithaca G2374 166.00 14246 Town of Ithaca G2374 333.90 14247 Morse Chain Co G2122 175.00 14248 Journeys'End. Motels F2144 5957.35— 23C.91 5652.49 TOTAL $13,391. APPROVED BY FINANCE COMMITTEE 2255 Theta Delta Chi Fraternity A1710 84.51 V 2256 Sigma Pi Fraternity A1710 56.34 ~- 2257 C-M Fiber, Inc. A2651 319.12 '. 2258 C-M Fiber, Inc. A2651 330.67 TOTAL 790.64 BOARD OFPUBLIC WORKS PROCEEDINGS 23 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 24, 1988 PRESENT: Mayor Gutenberger _ Commissioners (6) Daley, Cannon,=Gerkin, Stone, Reeves, Sprague — OTHERS PRESENT: Acting Deputy City Clerk - Hankinson Supt . of Public Works - Dougherty City Engineer - Gray Asst . Supt , of Public Works - Fabbroni Common Council Liaison - Nichols Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: Mayor Guten erger led all present in the Pledge of Allegiance to the American flag. MINUTES: O Approval of Minutes of July 27, 1988 Board of Public Works Meeting Resolution 7 By Commissioner Reeves : Seconded by Commissioner Stone co RESOLVED, That the Minutes of the July 27, 1988 meeting Q be approved as published. Carried Unanimously Approval of Minutes of August 10, 1988 Board of Public Works Meeting Resolution By Commissioner Gerkin: Seconded by Commissioner Daley RESOLVED, That the Minutes of the August 10 , 1988 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Belle Sherman Sc ool rossin Supt. of Public Works Dougherty requested the following corrections on Item 13-C Resolution - Belle Sherman School Crossing, under second Whereas , change $6 , 000 to $5 , 000 - and delete the last Resolved. Award of Contract for Paint Booth Supt . of Public Works Doug erty requested that Item 18 -C - Possible- Resolution for award of contract for Paint Booth be deleted from the agenda. Bids for Construction of the North Quarry Street Retaining Wall Engineer Gray requested the addition of Item 13 -D - Resolution to reject all bids for construction of the North Quarry Street Retaining Wall . Award of Contract for Ithaca Firestations Asbestos Abatement Engineer Gray requested Item 18-B -Possible Resolution for Award of Contract for Ithaca Firestations Asbestos Abatement , the word possible be stricken. No Board members objected. COMMUNICATIONS FROM MAYOR: Upstate Unspeci ieds Committee Mayor Guten erger reported on the transit meetings for Upstate Unspecifieds Committee that has been meeting in Albany for funding for upstate bus systems . The meeting of August 25, 1988 has been cancelled and will be rescheduled. The Committee 24 August 24, 1988 -2- is working on a 5-year plan and is progressing quickly. The final plan should be complete by January 1, 1989. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Appointments Supt . of Pu lic Works Dougherty reported that he has made the following appointments : Donna Payne , to the position of Provisional Senior Typist, at an annual salary of $12 ,482 , effective August 8 , 1988 ; John Woodard, to the position of Automotive Mechanic, at an hourly rate of $6. 43, effective August 15, 1988 ; Carolyn Dickens , to the position of Part-time Bus Driver at an hourly rate of $6. 25 , effective August 15, 1988 ; Dan Ramer, to the position of Wastewater Treatment Plant Operator Trainee , at an annual salary of $12 ,689; effective August 15, 1988 ; Larry Gabriel , to the position of Wastewater Treatment Plant Operator Trainee, at an annual salary of $12, 689, effective August 15 , 1988 ; Derrick Overstrom, to the position of Maintainer at the Wastewater Treatment Plant at an hourly rate of $6. 22 , effective August , 8 , 1988 ; and he asked the Board' s concurrence . Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approve the appointments as presented by Superintendent Dougherty. Carried Unanimously Railroad Improvements Supt . Dougherty reported that the town is going to make some improvements on railroad crossings at Clinton Street and Buffalo Streets . He has asked them to look at the State Street crossing. Discussion followed on the floor. Commissioner Stone reported that trains are still going through the city at peak times . Mayor Gutenberger stated that he has been in cnntact.with the Conrail Regional Director in Elmira and our complaints have been registered. REPORT OF ASSISTANT SUPERINTENDENT: Cliff Street Asst. Supt. Fabbroni reported that the curbing on Cliff Street was completed on August 23 , 1988 . The milling should be completed on August 24, 1988 . Elmira Road Paving Asst. Supt . Fabbroni reported that the paving on the commercial section of Elmira Road is in progress today. He reported the traffic has been heavy at times and the manhole covers have been reset . Superintendent Dougherty complimented Asst. Supt . Fabbroni on the good job on Elmira Road Paving Project and his excellent scheduling of the actual paving. Seneca Street Garage Asst. Supt . FabbroHli reported that metal stairs have been installed at the Seneca Street Garage . August 24, 1988 25 -3- Street Tree Plan Asst . Supt . Fabbroni reported that the Department of Public Works is now bidding trees for the Street Tree Planning Program. Buffalo Street Bridge Asst. Supt . Fabbroni reported that painting on the Buffalo Street Bridge is about 85% compete and we may replace the deck in October. Crosswalk Striping Asst. Supt. Fabbroni reported that crosswalk striping is in progress with emphasis on the South Hill area and school crossings . Recycling Asst . Supt . Fabbroni reported that recycling participation continues to increase . We are now collecting over 32 tons per day. This represents over 100 of our total volume . Sharing Equipment Asst. Supt . FabYroni reported that Tompkins County Highway Department has loaned their paver to the City for three Q weeks and in return we have loaned them our backhoe . —� Discussion followed on the floor. Commissioner Daley asked Asst . Supt . Fabbroni the status a of the Stewart Avenue brick paving. Asst . Supt . Fabbroni responded that we plan to work on a wide section of Stewart Avenue later this fall . REPORT OF CITY ENGINEER: North Quarry Street Retaining Wall City Engineer Gray reported we have received all the bids for the North Quarry Street Retaining Wall Project and stated that he recommends the Board reject all bids . This will enable renegotiations with homeowners next spring and the project can be rebid in 1989 . Madison Street Bridge Engineer Gray reported that the Madison Street Bridge re- construction is on schedule and will be back in service late October, 1988. Youth Bureau Engineer Gray reported that repair work has started at the Youth Bureau. West Side Sidewalks Engineer Gray reported that the West Side Sidewalk Project is now out to bid. Southwest Park Drainage Engineer Gray reported that Mr. Zikakis has requested a meeting in regard to Southwest Park drainage . Sidewalk Program 1'he -1987 portion of the sidewalk program is largely complete now. The 1988 portion is progressing. Fire Stations Project Engineer Gray reported that he will have the reports for the New Fire Stations and renovations from the architect next week. It is expected bids will go out in November and be returned by Christmas . Asbestos removal in the older fire stationer will be done before the renovations are started. Engineer Gray reported on the status of the bids for asbestos removal . 26 August 24, 1988 -4- BUILDINGS AND PROPERTIES ITEMS: Dryden Road Parking Garage Resolution By Commissioner Cannon: Seconded by Commissioner Reeves The rates and usage of the Dryden Road Parking Garage were recently reviewed by staff and tie Board of Public Works . WHEREAS, Both staff and the Board of Public Works feel that the length of time that the Garage has been opened does not give a true picture of all operating conditions , now therefore be it RESOLVED, That all parking fees for the Dryden Road Parking Garage remain as is and be it further RESOLVED, That the rates be reviewed by January 15 , 1989. Carried Unanimously Request to Use Washington Park Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin The First Street Playhouse has requested permission to hold a performance of the Bread and Puppet Theater on September 7 , 1988 , from 7-8 p.m. WHEREAS, The First Street Playhouse has requested to sell ice cream at the performance to raise funds for their activities , now therefore be it RESOLVED, That the request be granted on the conditions that evidence of insurance protecting the City be filed and that all permits including the parade permit and any necessary Health Department permits be secured. Carried Unanimously Ithaca Transit Route Change Resolution By Commissioner Cannon: Seconded by Commissioner Stone Ithaca Transit has requested a change in Route #5 . WHEREAS, the portion of Route #5 from Mitchell Street to East Hill Plaza via State Street , Cornell Street and Ellis Hollow Road has never produced the expected ridership, and WHEREAS, Indications are that a need exists to connect the Collegetown area to the East Hill Plaza, now therefore be it RESOLVED, That effective September 12 , 1988, the above described unproductive portion of Route #5 be dropped and be it further RESOLVED, That Route #5 proceed on College Avenue, Dryden Road, Maple Avenue and Judd Falls Road to East Hill Plaza. Carried Unanimously HIGHWAY ITEMS: xpungement ot Bill Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin Computerland of 371 Elmira Road has been billed under our standard licensing procedures for use of City land at that address . WHEREAS, Computerland is no longer using City property, now therefore be it August 24, 1988 27 -5- RESOLVED, That bill #2197 dated February 10, 1988 to Computer- land of Ithaca in the amount of $33 . 50 be expunged. Carried Unanimously Streetlights on the Northeast -A- erial Resolution By Commissioner Sprague : Seconded by Commissioner Cannon The streetlights on the northeast arterial are owned by the City and the City is responsible for maintaining or replacing them. A policy was established a number of years ago that the costs of maintaining the streetlights under the existing conditions was not worth the benefits and as a result whenever the light pole was damaged it was not replaced. New York State Department of Transportation has requested that we either replace the light pole or remove the pole bases and wiring. This cannot be done on an intermittent basis . RESOLVED, That the use of streetlights on the northeast arterial be discontinued, and be it further 0 RESOLVED, That the pole bases and wiring be removed, and be it further 7 [n RESOLVED, That new streetlights be installed under our normal Q streetlight program on the interconnecting cross street where appropriate. Discussion followed on the floor. Superintendent Dougherty answered questions from the Board and explained that this lighting could not be incorporated into our normal streetlight program. Tabling Motion By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the streetlights on the Northeast Arterial issue be tabled. Carried Unanimously Belle Sherman School Crossing Resolution By Commissioner Sprague : Seconded by Commissioner Daley The 1988 budget included a request for $10, 000 to replace the control system on the traffic signal at Dryden Road and Campus Road. WHEREAS, The Belle Sherman School neighborhood has requested a flashing light installation at the Cornell Street crossing and WHEREAS, the replacement of the traffic control equipment at Dryden Road and Campus Road will not exceed $5, 000, now therefore be it RESOLVED, That the installation of a flashing warning light on Cornell Street be approved, and be it further RESOLVED, That Common Council be requested to release the $10 , 000 in restricted contingency for both projects . Carried Unanimously 2S August 24, 1988 -6- Resolution to Reject all Bids for Construction of the North Quarry Street Retaining Wall . Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin Bids were received on August 22 ,_1988 , for construction of a reinforced soil retaining wa1Lon North Quarry Street . RESOLVED, That the bids all be rejected as not conforming to the requirements of the bid documents and exceeding the project budget , and be it further RESOLVED, That the Engineering Department is directed to review and adjust the bid documents , and rebid the project . Carried Unanimously CREEKS, BRIDGES, AND PARKS .ITEMS : Farmers ' Market Resolution By Commissioner Stone : Seconded by Commissioner Daley Common Council has given the Board of Public Works authority to issue a license to the Farmers ' Market for the 1988 use of the "Steamboat Landing" site . WHEREAS, The Farmers ' Market has invested many thousands of dollars into permanent improvements to the site, and WHEREAS, The site may be used by the public for other events and activities , now therefore be it RESOLVED, That a license be granted to the Ithaca Farmers ' Market for use of the "Steamboat Landing" site under the usual terms and conditions , and be it further RESOLVED, That any 1988 fee for said use be waived. Discussion followed on the floor. Mayor Gutenberger asked Alderperson Nichols to report to Common Council that the Board of Public Works requests authority, as soon as possible, to start negotiations for a license fee for the Farmers ' Market for 1989 . A vote on the resolution resulted as follows : Carried Unanimously SOLID WASTE ITEMS : Recycling Commissioner Reeves reported that she is looking into the issue of obtaining containers for the recycling program through the County. She reported that she will be meeting very soon with Lynn Leopold and the County Coordinator in regard to this issue . Commissioner Daley reported that the DEIS will be meeting on August 25 , 1988 at the Womens ' Community Building and they will be discussing, among other things, the Central Baling Station. REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Stone : Seconded by Commissioner Gerkin RESOLVED, That bills listed on the following Abstract be approved for payment : August 24, 1988 29 -7- Abstract No. 16 General Fund . . . . . . . . . . . . . $94, 391 . 75 _ Water & Sewer Fund . . . . . . . . . . $ 1, 610. 53 Joint Activity Fund. . . . . . . . . . $16 ,466 . 09 Capital Projects . . . . _ . $21 , 596. 60 and be it further — RESOLVED, That bills receivable be approved and ordered x-. rendered. Carried Unanimously Award of Contract for Ithaca Firestations Asbestos Abatement Resolution By Commissioner Stone : Seconded by Commissioner Gerkin Bids were received on August 17, 1988, for asbestos abatement work on the Ithaca Firestations . RESOLVED, That the contract for the Asbestos Abatement at Q the Ithaca Firestations be awarded to Environmental Safety and Control of East Syracuse , New York, for their low bid –� of $44 , 444 . 00 . M Carried Unanimously Q REPORT OF BOARD LIAISONS: Commons Advisory Board Commissioner Reeves reported that there will be an update of the Commons Directory of all downtown businesses . The CAC granted a permit to the Fingerlakes Food and Wine for their August 10, 1988 day long event . Commissioner Reeves reported that at the last CAC meeting on August 19 , 1988 the committee rejected two permit requests and the budget was reviewed. There was 6pposition to the demographic study partial funding request . Commissioner Reeves requested she be excused fr6m the September 14, 1988 Board of Public Works Meeting. ADJOURNMENT: On a motion the meeting was adjourned at 5 : 15 P.M. Je n Han inson John C. Guten erger ayor Acting City Clerk 31 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 14 , 1988 PRESENT: _ Mayor Gutenberger Commissioners (5) - Cannon, Daley, Gerkin, Sprague, Stone ABSENT: (Excused) Commissioner Reeves OTHERS PRESENT: Acting Deputy City Clerk - Hankinson Supt. of Public Works - Dougherty Asst. Supt. of Public Works - Fabbroni Deputy City Controller - Cafferillo Common Council Liaison - Nichols City Engineer - Gray Purchasing Agent - Clynes Asst. City Attorney - Beers-Schnock Personnel Administrator - Baker O Media PLEDGE OF ALLEGIANCE: m Mayor Gutenberger led all present in the Pledge of Allegiance to Q the American Flag. MINUTES: Approval of Minutes of August 24, 1988 Meeting Supt. of Public Works Dougherty requested that on page 2 , first sentence under Railroad Improvements, the wording should be " . . .that the railroad is going to make some improvements . . . " . Resolution By Comm. Stone: Seconded by Comm. Daley RESOLVED, That the Minutes of the August 24, 1988 meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Highway Items City Engineer Gray requested that Item D - Westside Sidewalks, be added to the Agenda. No Board member objected. Buildings and Properties Items Comm. Cannon requested that Item A - Elevator Cab Repairs at Seneca Street Garage , be added to the Agenda. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Route 96 Update Mayor Gutenberger reported that the Federal Highway Administration has signed the documents on Route 96 and the documents are now at the printers. At present, the schedule is that the documents will be available from the printers in the middle of October; a Public Hearing will be held in mid-November; the comment period will be extended through mid-December; the DEIS statement will be incor- porated into the FEIS and a recommendation will be made as to which option .will be taken, if any. 32 -2- September 14 , 1988 REPORT OF COUNCIL LIAISON: Local Law Amendment Alderperson Nichols reported that Common Council has approved amending Local Law, Article 5 , Section- 5 .27 (2) , whereby the owner of land abutting any street, highway, alley or other public place in the City shall be liable for-keeping such land in a safe - state of repair. Addition to Local Law Alderperson Nichols stated that pursuant to a new section added to Local Law, Chapter 60 , of the Municipal Code of the City of Ithaca, to be known as Section 60 .49 "Enforcement of Parking Regulations" , employees of the Department of Public Works who will be designated as Parking Regulation Enforcement Officers will be authorized to issue traffic tickets and enforce parking regulations . REPORT OF SUPERINTENDENT: Appointment Supt. of Public Works Dougherty reported that he has appointed Donald Reynolds to the position of Meter Servicer, at an hourly rate of $5 .81 , effective August 29 , 1988 , and he asked the Board ' s concurrence . Resolution By Comm. rkin: Seconded by Comm. Stone RESOLVED , That the Board approve the appointment of Donald Reynolds to the position of Meter Servicer , at an hourly rate of $5 .81 , effective August 29 , 1988 . Carried Unanimously Cliff Street Reopening Supt . of Public Works Dougherty stated that Cliff Street will be opened at the end of the Department ' s workday (3: 30 P.M. ) , on Friday, September 15 . He mentioned that the Taughannock Boulevard detour will be left in place for a time to alleviate some of the traffic on Cliff Street while sidewalk work continues on that Street. The Campbell Avenue detour will be disbanded to give traffic relief to that neighborhood. REPORT OF ASST. SUPERINTENDENT: Asst. Supt . Fabbroni reported on the following: McDaniels Park Asst . Supt. Fabbroni reported that a memorial boulder will be placed in the park as soon as the parties involved make a decision as to where it is to be placed. Stewart Park Asst . Supt . Fabbroni stated that there is additional work to be done , especially at the west end of the Park. He will try to get proposals to the Board sometime in the next two weeks . Mayor Gutenberger suggested that the Commission get together and discuss what projects should get priority. Recycling Asst. Supt. Fabbroni reported that the recycling program is progressing well; that approximately 4 tons a' day are involved. Paving Asst. Supt. Fabbroni reported that Elmira Road repaving has been completed and is ready for travelers. He mentioned that Cliff Street has also been repaved. 33 -3- September 14 , 1988 REPORT OF CITY ENGINEER: Engineer Gray reported on the following: Sidewalk Program Engineer Gray reported that the work scheduled to be done under the Sidewalk Program is pretty much wrapped up for this season. Noise Complaints Engineer Gray stated that he has had no noise complaints until now. Eddygate Apartments has filed a complaint concerning noise .from the Performing Arts Center . Youth Bureau An arbitration claim by the architect will be heard in late September , and by the general contractor sometime in November. Pavement Markings The markings on the pavement on both Cliff Street and Elmira Road are being done now. O Madison Street Madison Street work is proceeding and appears to be on schedule . Co Quarry St. Retaining Wall m A new set of drawings is being prepared. The project will be put Q out for bid and it is anticipated that the work will be done next spring. Stewart and Thurston Avenue Bridges Drawings are being worked on for repairs to both bridges for next year . The Engineer will be able to give more information after more work has been done on the project. He has had many calls from Cornell concerning these bridges. Fire Stations Asbestos abatement work is going on now in the City' s fire stations and the contract drawings for the new stations and the rehabilitation of City existing stations are almost complete . It is hoped that the project will be put out to bid at the end of this year, for con- struction next spring. West Hill Master Plan The Planning Department is having discussions with property owners in the City and Town about the West Hill Master Plan for water and sewer services . Traffic represents both problems and oppor- tunities . Recycling Engineer Gray signed the first penalty bills that were sent out as part of the audit. He expects to hear something about it. BUILDINGS AND PROPERTIES ITEMS: Elevator Cab Repairs - Seneca Street Garage Bids were received for elevator cab repairs to the Seneca Street Garage, as shown on the bid tabulation sheet. Resolution By Comm. Cannon: Seconded by Comm. Stone RESOLVED, That the bid for elevator cab repairs to the Seneca Street Garage be awarded to the Otis Company for its low bid of $6 ,600 , as shown on the bid tabulation sheet. Carried Unanimously 34 -4- September 14 , 1988 HIGHWAY ITEMS: Fourth Ward Democratic Committee A request was received from the Fourth Ward Democratic Committee to conduct voter registration activities on the traffic island at the intersection of Oak Avenue and Co rlege Avenue . Resolution By Comm. Sprague : Seconded by Comm. Gerkin RESOLVED, That this request be granted for the period of September 15 , 1988 to October 7 , 1988 . Carried Unanimously Oak Avenue Conduit At the Board of Public Works meeting of May 11, 1988 , the resolution on the Oak Avenue Conduit was tabled. Resolution to Left From Table By Comm. Sprague: Seconded by Comm. Stone RESOLVED, That the Oak Avenue Conduit resolution that was tabled at the May 11 , 1988 Board meeting be lifted from the table. Carried Unanimously Resolution By Comm. Sprague: Seconded by Comm. Stone RESOLVED, That the request of Cornell University be approved, with the stipulation that the City Engineer approve the details of the installation, and be it further RESOLVED, That the conduit and/or cable remain the property of Cornell University. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Encroachment Agreement - Monroe Street By Comm. Sprague: Seconded by Comm. Stone WHEREAS, a request was made by Rosa Lee Miller, owner of property known as 316 Cascadilla Street, in the City of Ithaca, County of Tompkins and State of New York, for approval of an agreement giving Rosa Lee Miller an encroachment easement onto Monroe Street, as her wooden shed encroaches approximately 8 .4 feet over Monroe Street, a corner of the house encroaches approximately 6 .2 feet over Monroe Street and the northwesterly corner of the house encroaching approximately . 7 feet over the south line of Monroe Street, as indicated by the survey map. Said encroachment is necessary to complete the sale of the property and will not adversely affect the interests of the City in maintaining the roadway. RESOLVED, That the encroachment agreement providing Rosa Lee Miller with an encroachment easement onto Monroe Street, as indicated by the survey map, be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 35 -5- September 14 , 1988 West Side Sidewalks Resolution By Comm. Daley Seconded by Comm. Sprague RESOLVED, That the Supt. of Public Works be authorized to award the contract for sidewalk repairs ins the West Side to V. Giordano, for his low, and only, bid, for an amount not to exceed $47 ,000 , subject to the approval of the City Controller. Discussion followed on the floor . A vote on the resolution resulted as follows: Carried Unanimously CREEKS, BRIDGES , PARKS ITEMS: Democratic Party Request A request was received from the Democratic Party to amplify sound at their Stewart Park picnic on Saturday, September 10 , 1988 . CO By Comm. Stone: Seconded by Comm. Daley O RESOLVED, That the request be approved with the understanding that if the amplified sound becomes objectionable to other Park users , -� they will be asked to turn it off. co Carried Unanimously _ Q Immaculate Conception Church A request was received from the Immaculate Conception Church to amplify sound at their Stewart Park picnic on Sunday, September 18 , 1988 . Resolution By Comm. Stone: Seconded by Comm. Sprague RESOLVED, That the request be approved, with the understanding that if the amplified sound becomes objectionable to other Park users , they will be asked to turn it off. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Comm. Cannon: Seconded by Comm. Stone RESOLVED, That the bills listed on the following Abstracts be approved for payment: Abstract No . 16 General Fund. . $ 99 ,397.10 Water and Sewer Fund. . . . . . . . . . . . . . $ 45 ,331 . 65 Joint Activity Fund . . . . . . . . . . . . $ 8 ,626 .22 Capital Projects . . . . . . . . . . . . . . . . $ 16 ,568 .00 Abstract No . 55 Ithaca Area Wastewater Treatment Plant Capital Projects . . . . . . . . . . . . . . $121 ,743 .55 and, be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously 36 -6- September 14 , 1988 Paint Booth Bids Bids were received on August 11 , 1988 , for furnishing one (1) paint booth as shown on the tabulation bid sheet. Resolution ` By Comm. Cannon: Seconded by Comm. Daley RESOLVED, That the bid of Harrison Industrial Supply, Inc. , be rejected as being incomplete , and be it further RESOLVED, That the contract for furnishing a paint booth be awarded to Devilbiss Company, for their bid of $16 ,600 .92 , as the lowest bidder meeting the specifications . Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously EXECUTIVE SESSION: Resolution By Comm. Daley: Seconded by Comm. Cannon RESOLVED, That the meeting be adjourned into Executive Session at 5 : 35 P .M. for discussion of a personnel matter . Carried Unanimously i Jean Hankinson o eC. enberg er Acting Deputy City Clerk r BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 14, 1900 2259 Sop'- ie Capalongo A1710 612.69 2230 Delta C ,i Fraternit',° A1710 141.00 226,1 VOID 226,2 Bob Bennett-Jo'.nnys Big Red A1740 57.00 2233 New York State Electric & Gas Corp A2650 240.00 2234 Josep'_. 0 Ciasc'A A1720 57.00 2235 Josep'i 0 CiascI1i A1720 57.00 2256, Joseph 0 Ciaschi A1720 57.00 2267 C-M Fiber, Inc A2651 296.62 2260 C-M Fiber, Inc A2651 297.07 2269 Rab Co. Hig"iland Apt A1710 25.00 2270 Norman Freeman A1710 25.00 2271 Steven B & B R Beer A1710 25.00 2272 Kendall Bing::am Cad-T A1710 25.00 2273 Sidney & Estelle Aglow A1710 25.00 2274 Dong S"-:ee Ciliong A1710 25.00 TOTAL 19-6.30 /APPROVED BY FINANCE COMMITTEE T� ��tiGr.41 h3' ' BOARD OF PUBLIC WORKS PROCEEDINGS 37 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 28 , 1988 PRESENT: Mayor Gutenberger Commissioners (5) - Cannon, Daley, Reeves , Sprague, Stone ABSENT: Commissioner Gerkin (Excused) OTHERS PRESENT: Acting Deputy City Clerk - Hankinson Common Council Liaison - Nichols City Engineer - Gray Purchasing Agent - Clynes Asst . City Attorney - Beers-Schnock Preservation/Neighborhood Planner - Chatterton PLEDGE OF ALLEGIANCE: Mayor Gutenberger—led all present in the Pledge of Allegiance CY) to the American flag. O SPECIAL ORDER OF BUSINESS: Public Hearing - Proposed Special Assessment District Resolution to Open Public Hearing By Commissioner Stone : Sec on e by Commissioner Cannon Q RESOLVED, That the public hearing to hear comments on the proposed Special Assessment District in the Collegetown area be declared open. Carried Unanimously No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Stone : Seconded y Commissioner Reeves RESOLVED, That the public hearing on the proposed Special Assessment District in the Collegetown area be declared closed. Carried Unanimously MINUTES: Approval of Minutes of September 14, 1988 Board of Public Works Meeting Commissioner Reeves requested a correction under Special Committees - Audit Report - Abstract #16 should read Abstract #17. Resolution By Commissioner Stone : Seconded by Commissioner Sprague RESOLVED, That the Minutes of September 14, 1988 Board of Public Works meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Creeks ., Bridges , Parks Commissioner Stone requested that Item C - Stewart Avenue Over Fall Creek Bridge Rehabilitation Resolution be added to the Agenda. Parking and Traffic Commissioner Daley requested that Item B - Collegetown Special Benefit Assessment District 1989 Assessment Schedule Resolution be added to the Agenda. No Board member objected. 38 September 28 , 1988 -2- PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Carolyn Peterson - 110 Dey Street , Fifth Ward Alderperson addressed the Board of Public Works in regard to the following: Street Lighting Al erperson Peterson reported that there is a need for more street lighting in the Dey Street/Route 13 area and asked that the BPW give full attention to this issue . Fall Creek School Intersection Al erperson Peterson reported that residents in the Fall Creek School area are asking for assistance in obtaining a 4-way stop at the corner of King and N. Aurora Streets for better traffic speed control . Cascadilla Creek Bank Improvements Al erperson Peterson reported that the-'BP.W will be hearing more on the Cascadilla Creek Bank Improvements shortly. Cascadilla Creek Bank Walls Janice McCarric , 313 Willow Avenue addressed the BPW and reported that she lives along Cascadilla Creek. She thanked the BPW and City for the improvements in her neighborhood and reported that the neighborhood is not happy with the plan to raise the height of the retaining walls along the Cascadilla Creek. She feels that the height of 4- 2 feet for the wall is too high and dangerous , especially for animals and children. She reported that a petition has been started in the neighborhood in regard to the higher walls and will be presented at a later date. REPORT OF CITY ATTORNEY: Assistant City Attorney Beers-Schnock reported that a Tow-Away Hearing was held on September 22 , 1988 at the request of a resident . She reported that Police Officer House had suggested that the date and time of the posting on street cleaning signs would help eliminate some of the confusion of residents in regard to when the street cleaning is to occur. REPORT OF COUNCIL LIAISON: Al erperson Nichols reported that at the meeting of the Human Services Committee and Firefighters on Monday, September 26 , 1988 the Exit signs in the City Hall were not lit . Mayor Gutenberger reported that a citizen reported to him that the parking lines in the parking lot at the corner of Geneva and State Streets are not visible. REPORT OF CITY ENGINEER : Cliff Street Engineer Gray reported that the crews are doing a nice job on the sidewalks on Cliff Street and the project is proceeding nicely. There will be some adjustments to the grade. Madison Street Bridge Engineer Gray reported that the contractor is waiting for some expansion bands but that form work continues . Water Tanks Engineer Gray reported that the Maple Avenue water tank has been cleaned in preparation for painting. September 28 , 1988 39 -3- Thurston Avenue Engineer Gray reported that we are trying to eliminate a seventeen ton posting on the Thurston Avenue Bridge . Stewart Avenue Bridge Engineer Gray reported that the posting on the Stewart Avenue Bridge has been changed from a twenty ton posting to a twelve ton posting. Asbestos Removal - Fire Stations Engineer Gray reported that the asbestos removal at the fire stations is proceeding. Traffic Engi e r Gray reported that the traffic engineer is starting to collect data on the traffic patterns in the Tops/Wegmans area on Route 13 . Cliff Street Mail Deliveries Engineer Gray reported that he had consulted with the Post Office in regard to the Cliff Street Project before work started and none of the problems the _mdilpersons are experiencing O was discussed. West Side Sidewalk Contract m Engineer Gray reported that the West Side Sidewalk Contract Q has been awarded and work will be starting on Monday, October 3, 1988 . Youth Bureau Engineer Gray reported the first of arbitrations on the Youth Bureau with Downing Associates was held and an agreement was arrived at for approximately one-third of what the architect asked for. Discussion followed in regard to the safety of the Cascadilla Creek Bank Wall . Collegetown Parking Garage Engineer Gray reported that there has been massive vandalism at the Collegetown Parking Garage . HIGHWAY ITEMS : CHIPS Funds Resolution By Commissioner Sprague : Seconded by Commissioner Stone WHEREAS, the addition of the Cliff Street sidewalks and the permanent pavement marking of the Elmira Road paving project are improved additions to those projects and WHEREAS a CHIPS Funding Program is intended to provide funding for additional highway items such as these , now therefore be it RESOLVED, That the Common Council be requested to appropriate $70, 000 from the CHIPS Funding to Account 5111-487 (Highways) to fund these improvements so that the normal funding of this account will not be depleted. Carried Unanimously PARKING AND TRAFFIC ITEMS : Request for Two-Hour Parking Zones at 450 North Aurora Street Dr. Richard A. Gardner has once again repeated his request that the City establish a two-hour parking zone in the area of his office at 450 North Aurora Street . Resolution By Commissioner Daley: Seconded by Commissioner Sprague WHEREAS the initial denial of this request was because it was not practical to enforce such a parking regulation, and 40 September 28 , 1988 -4- WHEREAS Common Council at its meeting of September 7, 1988 , authorized Public Works employees to enforce such regulations , now therefore be it RESOLVED, That the request of Richard Gardner be approved and be it further RESOLVED, That the Traffic Engineer be directed to establish two-hour parking zones in the vicinity of 450 North Aurora Street . Discussion followed on the floor. Tabling Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the Request for Two-Hour Parking Zones at 450 North Aurora Street Resolution be tabled. Carried Unanimously Collegetown Special Benefit Assessment District 1989 Assessment Sc e ule Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the Common Council of the City of Ithaca authorized the implementation of the Collegetown Special Benefit Assessment District on July 6, 1988 ; and WHEREAS, said authorization provided that the annual assessments to properties within the district shall be computed based on property conditions that exist on September 1, of the year preceding the year in which the assessments are levied; and WHEREAS, the Ithaca City Charter provides that the Board of Public Works shall hold a public hearing on the matter of the proposed assessments prior to the final approval of the assessment schedule for each year that the district is in effect ; and WHEREAS, notice of the proposed assessments has been published in accordance with the provisions of the Ithaca City Charter, and WHEREAS, the public hearing for the 1989 assessment schedule was held on September 28 , 1988, now, therefore , be it RESOLVED, That the 1989 Assessment Schedule for the Collegetown Special Benefit Assessment District dated September 19 , 1988 is hereby approved and that the assessments listed on said schedule are authorized to be levied against the affected properties . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS : Stewart Par Improvements Assistant Superintendent Larry Fabbroni is proposing to repair or replace the roof on the main pavilion and the bath house at Stewart Park. His proposal also includes the refurbishing of the old restrooms in the bath house and continuing the landscaping of the Youth Bureau building. Resolution By Commissioner Stone : Seconded by Commissioner Sprague RESOLVED, That this proposal be approved as being part of normal maintenance and operations , and be it further September 28, 1988 - s- 41 RESOLVED, That the Common Council be requested to release $20 , 000 from restricted contingency to be for the Park improvements . Carried Unanimously Dewitt Park Resolution By Commissioner Stone : Seconded by Commissioner Reeves WHEREAS, it has been the intent of the City over the years to establish Dewitt Park as a quiet , passive area near the center of town, and WHEREAS, the use of Dewitt Park as . a' active .sports area is not in keeping with the established goals for the Park, now therefore be it RESOLVED, That the use of skateboards in Dewitt Park be banned. Discussion followed on the floor in regard to the need for a place to skateboard. Mayor Gutenberger reported he has received many complaints from persons objecting to skateboarding on the monuments and in the Dewitt Park. He stated that he feels that Dewitt Park is an inappropriate place for skateboarding. m Q Tabling Motion By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Dewitt Park Resolution be tabled for a two (2) week period to give the Board time to look for and consider alternative sites . A vote on the resolution resulted as follows : Ayes (4) - Mayor Gutenberger Reeves Sprague Stone Nays (2) - Cannon Daley Carried Stewart Avenue Over Fall Creek Bridge Rehabilitation Resolution By Commissioner Stone : Seconded by Commissioner Daley WHEREAS, the City has programmed repairs to both the Stewart Avenue and Thurston Avenue Bridges over Fall Creek for 1989 r' in order to preserve or restore their load ratings . WHEREAS the design for the Thurston Avenue Bridge will be done inhouse , and Modjeski and Masters has submitted a proposal for concurrent design of the Stewart Avenue Bridge in an amount not to exceed $21, 000 , now therefore be it RESOLVED, That the services of Modjeski and Masters , Engineers , be engaged for the engineering of the necessary repairs and that the money be derived from the $51, 000 in the 1988 Capital 3 Reserve Fund for painting the Stewart Avenue Bridge . Discussion followed on the floor. Engineer Gray gave background information on the resolution. A vote on the resolution resulted as follows : Carried Unanimously 42 September 28 , 1988 -6- REPORT OF SPECIAL COMMITTEES: Au it Report Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the bills listed on the following Abstract be approved for payment : Abstract No. 18 General Fund . . . . . . . . . . . $187 , 581. 20 Water and Sewer Fund . . . . . . . . . $ 78 , 004. 74 Joint Activity Fund . . . . . . . . . $ 1, 429 . 04 Captial Projects . . . . . . . . . . . $ 3 , 953 . 41 -and. be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS : Planning and Development Commissioner Daley reported that the Planning and Development Board met on September 27 , 1988 and passed a resolution regarding infrastructure costs for subdivision. Hydropower Committee Commissioner Sprague reported that the Hydropower Committee met on Monday, September 26 , 1988 in regard to the Hydropower at Ithaca Falls proposition that will go to referendum in the November election. The next step is to educate the public through the media. ADJOURNMENT: On a motion the meeting adjourned at 5 : 10 P.M. Je n Han inson /to C. Guten berge rf ayor Acting Deputy City Clerk BGARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 20, 1985 14249 Albanese Plumbing F2144 170.16 14250 Cortland Paving F2144 246. 19 14251 Giordano Const F2144 1515.60 14252 Town of Ithaca G2374 64.45 14253 Town of Ithaca G2374 42.50 14254 Paolangeli Const F2144 127.56 14255 Ithaca City School Dist F2142 720.30 14255 Louis Picciano Sr Corp F2142 481.30 142157 Henry Fitzgerald F2144 457.20 14258 Jim Neiderhoffer G2122 27.03 14259 N Conto & J Martin G2122 37.45 14260 Yengo Enterprises F2144 11.26 G2122 7.50 14261 William Lower F2144 18.30 G2122 12.54 14262 James Beach F2144 15.00 14263 Ayerton Johnson F2144 71.55 1464 Salvation Army F2144 144.00 14^65 Council of Young Israel G2122 714.60 1426 ; Drs Yale & McKeen F2144 59.45 G2122 59.44 14`::;7 Lutrin c/o B Bard F2144 69.37 G2122 69.36 TOTAL 4108.24 TOTAL 1034.6'7 TOTAL $ 5143.11 APPROVED BY FINANCE COMMITTEE 2275 Judith Jackson A1710 115.04 2276 Lackie Transportaiton Service LTD A1710 270.50 2277 Jason Fane A2410 1200.00 TOTAL 1,f55.54 S6 s s y 43 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 p.m. October 12, 1988 PRESENT: Mayor Gutenberger Commissioner (5) - Daley, Gerkin, Reeves , Stone, Cannon ABSENT: Commissioner Sprague (Excused) OTHERS PRESENT: Superinten ent of Public Works - Dougherty Asst. Superintendent of Public Works - Fabbroni Common Council Liaison - Nichols Deputy City Controller - Cafferillo Purchasing Agent - Clynes Asst . City Attorney - Beers - Schnock City Clerk - Paolangeli City Planner - Meigs Alderperson - Hoffman PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. Q MINUTES: Approval of Minutes of September 28 , 1988 Board of Public Works Meeting Mayor Gutenberger requested that approval of the Minutes of September 27 , 1988 Board of Public Works meeting be postponed until October 26 , 1988 . ADDITIONS TO THE AGENDA: Parking and Traffic Items Commissioner Daley requested that Item B - Valentine Place Signage Resolution be added to the Agenda. Water and Sewer Items Commissioner Ger in requested that Item B - IAWWTP Conditioning Chemical Polymer Bid Resolution be added to the Agenda. Creeks , Bridges , Parks Items Commissioner Stone requested that Item B - Roofing Materials- Stewart Park Resolution be added to the Agenda. No Board Member objected. COMMUNICATIONS FROM THE MAYOR: Toy Truck or Sewer Inspections Mayor Gutenberger reported on an interesting article he read about a motorized 4-wheel drive toy truck used by sewer inspectors in Portsmouth, Virginia to pull a television camera through sewer lines for inspections , which resulted in a savings to the city. City Fall and Spring Clean-up Mayor Gutenberger reported t at the Tompkins County Board of Representatives has passed a resolution stating that the City, Towns , and Villages are not to schedule fall and spring clean-up activities due to the situation at the landfill . The City will be receiving a copy of the resolution. Route 96 Mayor Gutenberger reported the Route 96 DEIS may be arriving next week. 44 October 12 , 1988 -2- PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Designation of Running Pat City Planner Meigs addressed the Board of Public Works with a request from the "Sri Chinmoy Peace Mile" organization to designate a running path at Cass Park on a stretch of the path between Route 89 and the Flood Channel. Planner Meigs gave background information on the concept of the "Peace Mile" . ° Motion to Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the request to establish a designated "Peace Mile" be referred to the Committee of the Whole with "Power to Act" . Mayor Gutenberger stated that he has been following this request and has checked with other places in regard to this organization and the results have been favorable. He stated he strongly supports this request for a "Peace Mile" . A vote on the resolution resulted as follows : Carried Unanimously All-Way Stop Signs at Corner of North Aurora and King Streets Alderperson Hoffman reported to the BPW that he is in favor of installing all-way stop signs at the intersection of North Aurora and King Street for safety reasons . He believes that the children at Fall Creek School deserve the same protection that the children in other elementary schools have . He stated that safety and neighborhood quality should take precedent over traffic flow. Judy Cameron - 520 Sheffield Road reported to the BPW that she is a crossing guard at Fall Creek School as well as a parent and is in favor of a 4-way stop at the corner of North Aurora and King Streets for safety reasons . She stated that she has been a crossing guard at the Fall Creek School for four (4) years and the traffic has increased. There are times when it is dangerous for even the traffic guard as traffic does not always slow down for a school zone . REPORT OF CITY ATTORNEY: Request of Post Office for Parking Spaces Asst. City Attorney Beers-Schnock reported that their office is currently looking at a regeust for consideration to reserve spaces in the Seneca Street Parking Garage for restricted use for the Post Office . REPORT OF COMMON COUNCIL LIAISON Council Liaison Nichols reported on the following items from the October 5, 1988 Common Council Meeting: 1. The request for signage at the Belle Sherman School resolution has been sent back to the Charter and Ordinance Committee . 2 . The item of late penalties for parking violations was referred back -to the Charter and Ordinance Committee . REPORT OF SUPERINTENDENT: Appointment Supt . of Public Works Dougherty reported that he has appointed John N. Fuller to the position of Truck Driver in the Engineering and Utilities Division at an hourly rate of October 12 , 1988 -3- 45 $6. 00 per hour, effective October 3 , 1988 , and he asked the Board' s concurrence . Resolution by Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board approve the appointment of John N. Fuller to the position of Truck Driver at the Engineering and Utilities Division at an hourly rate of $6 . 00 per hour, effective October 3 , 1988 . Carried Unanimously _ REPORT OF ASSISTANT SUPT. OF PUBLIC WORKS: Buffalo Street Bridge Asst . Supt . Fabbroni reported that the Buffalo Street Bridge is closed for repairs for approximately 21 - 3 weeks . Cliff Street Asst. Supt . Fabbroni reported that work on Cliff Street is t= progressing and about 50% of the sidewalks are completed. Restoration work on the East side of the road has been completed. Cass Park Maintenance Building Asst. Supt . Fabbroni reported that they are working on the construction of the Cass Park Maintenance Building that was budgeted in 1988 . ^s Stewart Park Bathhouses m Asst. Supt . Fabbroni reported that he will be acting on bids Q for the roofing materials for the bathhouses at Stewart Park. Landscaping of Youth Bureau Site _ Asst. Supt . Fabbroni reportea t at he is trying to coordinate with the Centennial Committee the landscaping of the Youth Bureau Site . Recycling Asst . Supt . Fabbroni reported that recycling is on-going but we are experiencing a slight , decline in participation. He reported that they are finding that there is a need to hand out more citations for noncompliance and to levy more fines . 2 Discussion followed on the floor. Commissioner Gerkin reported that the Collegetown Neighborhood Council met on October 11, 1988 . They will be promoting recycling in the Collegetown area. REPORT OF CITY ENGINEER: Signalization Engineer Gray reported that a signalization grant application has been applied for. Madison Street Bridge Engineer Gray reported that the work on Madison Street Bridge is approximately 2-weeks behind schedule . There was a waiting period for supplies . and we- are now running - into weather problems with the concrete work. The contract will be completed this fall but not by the end of October. Asbestos Removal The asbestos removal at the City' s fire stations is nearing completion. Westside Sidewalks Engineer Gray reported that the Westside Sidewalks Project is under way. Chemical Bid Engineer Gray reported that there is a Chemical Bid for sludge de-watering on today' s agenda. He explained the requirements and the process for awarding of the bid. Lead Levels in Water Engineer Gray reported that the Federal and N.Y. State 46 October 12 , 1988 -4- Governments are working on guidelines and standards for measuring of lead levels in water. Discussion followed in regard to what are acceptable levels and the methods currently used. Parking Fines Deputy City Controller Cafferillo reported to the Board of Public Works that the $5 . 00 penalty for parking fines has been in effect a number of years and has not been <... reviewed for at least 15- 20 years . He has consulted with Judge Clynes and he agrees that the late penalty fee should be adjusted and included in the City Charter. Judge Clynes will support increasing the administrative penalties for delinquent payments but not the adjustment of other fines . The City only controls the minimum fines . The other fines are established by City Court . HIGHWAY ITEMS: Streetlig is on the Northeast Arterial At the August 24, 1988 meeting o t e Board of Public Works , a resolution to discontinue the use of streetlights on the Northeast Arterial was tabled. Lift from Table Resolution By Commissioner Stone : Seconded by Commissioner Gerkin RESOLVED, That this resolution be lifted from the table . Carried Unanimously Amending Resolution By Commissioner Stone : Seconded by Commissioner Gerkin RESOLVED, That the streetlights on the Northeast Arterial be discontinued as outlined in the September 1, 1988 letter from New York State Electric and Gas with the additional installation of City approved lights at the westerly end of Woodland Place , West York and West Falls streets . RESOLVED, That the main motion as amended be approved. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PARKING AND TRAFFIC ITEMS : Stop Signs at Fall Creek School The Common Council members of the Fall Creek area have forwarded, with their backing, a request for the installation of a four-way stop at the intersection of North Aurora and King Streets . Reslolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request for the four-way stop sign at King and Aurora Streets be approved, and be it further RESOLVED, That the Traffic Engineer be directed to order the installation, and be it further RESOLVED, That the Traffic Engineer be directed to request the appropriate changes be made in the traffic ordinances . Discussion followed in regard to the need for a traffic study of the area. Commissioner Reeves stated that she has consulted with Traffic Engineer Gombash and his recommendation was to have school crossing signs at all four corners at King and North Aurora Streets . October 12, 1988 -s- 4'7 Tabling Motion By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the Resolution - Stop Signs at Fall Creek School , be tabled. A vote on the resolution resulted as follows : Ayes - (3) Stone , Gerkin, Reeves Nays - (3) Cannon, Daley, Mayor Gutenberger Motion Fails A vote on the Main Motion resulted as follows : Ayes - (3) Daley, Cannon, Mayor Gutenberger Nays - (3) Gerkin, Reeves , Stone Motion Fails Mayor Gutenberger left the meeting at 4 : 50 P.M. 0 Commissioner Reeves chaired the remainder of the meeting. Valentine Place Signage 7 Resolution M By Commissioner Daley: Seconded by Commissioner Cannon < WHEREAS a request was received by residents of Valentine Place for the placement of appropriate signs indicating children in the area, and WHEREAS, the installation of these signs would benefit the Valentine Place neighborhood, now therefore be it RESOLVED, That the staff be directed to install two (2) signs indicating children in the area on Valentine Place . Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS Skateboarding in Dewitt ar At the September 28, 1988 meeting, the Board tabled a resolution banning skateboarding in Dewitt Park. Motion to Lift from Table By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That the resolution to ban the use of skateboards in Dewitt Park be lifted from the table . Discussion followed on the floor. Alderperson Nichols asked the Board of Public Works not to lift this motion from the table. He stated that there are a number of people, including the Youth Bureau Board working on this issue . Discussion followed on the floor. Commissioner Cannon reported on his meeting with the Youth Bureau Board. A vote on the resolution to lift from the table resulted as follows : Ayes - (3) Gerkin, Stone, Reeves Nays - (2) Cannon, Daley Carried Further discussion followed on the floor. 48 October 12 , 1988 -6- Amending Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works feels that the matter of providing an appropriate place for skateboarding should be investigated vigorously. Discussion followed on the floor. A vote on the resolution as amended resulted as follows : , Carried Unanimously Roofing Materials - Stewart. Park Bids were received on Octo er 11, 1988 for furnishing roofing materials for Stewart Park. Resolution By Commissioner Stone : Seconded by Commissioner Gerkin RESOLVED, That the contract for furnishing roofing materials for Stewart Park be awarded to Erie Materials of Auburn, New York for their low bid of $10 ,408. 45. Discussion followed on the floor in regard to the quality of materials . Asst . Supt . Fabbroni stated that it is necessary to replace the shingles as the roof is worn out and that the materials used will be fiberglass . A vote on the resolution resulted as follows : Carried Unanimously Cascadilla Creek Retaining Walls Commissioner Reeves reported that at the Committee of the Whole meeting on October 5 , 1988 , a petition was submitted to the committee signed by 84 residents of the Cascadilla Creek neighborhood expressing their displeasure with the plan to raise the concrete retaining walls by two feet . The petition will be on file in the City Clerk' s Office . Asst . Supt . Fabbroni reported that he is waiting to hear from Alderperson Peterson to schedule a meeting with the Fall Creek Civic Association, etc. , to review the plans and design. WATER AND SEWER ITEMS : Ex ungement of Late Penalty Mrs . Dalia Pelli Has requested the expungement of the $2 . 16 late penalty of the Water and Sewer bill for 208-210 East State Street . Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the request of Mrs . Pelli be denied. Carried Unanimously IAWWTP Conditioning Chemical Polymer Bids were received on September 29 , 1988 for furnishing conditioning chemical polymer for the Ithaca Area Wastewater Treatment Plant . Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the contract for furnishing conditioning chemical polymer for the Ithaca Area Wastewater Treatment Plant be awarded to Secodyne , Inc. of Detroit, Michigan, for their low bid of $33 , 464. 19. Carried Unanimously October 12 , 1988 49 -7- REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the bills listed on the following Abstract be approved for payment : Abstract No . 19 General Fund . . . . . . . . . . . . . $28, 860. 45 Water and Sewer Fund . . . . . . . . . $23, 927 . 11 Joint Activity Fund. . . . . . . . . . $ 5 , 137 . 59 Capital Projects . . . . . . . . . . . $44 , 986 . 81 Abstract No. 56 Ithaca Area Wastewater Treatment Plant Capital Projects . . . . . . . . . . . . . $265 , 732 . 41 and be it further co O RESOLVED, That bills receivable be approved and ordered (� rendered. Carried Unanimously m Q REPORT OF BOARD LIAISON: Youth Bureau Boar Commissioner Cannon reported that the Youth Bureau Board does not wish to see the lands behind the marina near Cass Park given to the state without the Youth Bureau Board being consulted. ADJOURNMENT: On a motion the meeting adjourned at 5 : 25 P.M. Callista F. Paolangeli U o n C. Guten erger Mayor City Clerk BOARD Or PUBLIC„i, ORKS PROCIFEDI1 4GS ACCOUNTS REC711VABLE Octo�er 12, 19,r, 227( VOID 2279 Norman Freeman A1710 25.00 22(0 Frank and. Linda slatter- A1710 25.00 2201 Jason Fane A1710 30.00 22(2 Gordon and Eliza'-,et'. Bruno A1710 25.00 22(3 James Iacovelli A1710 25.00 22C '; C-M F'i oer Inc A2651 207,25 417.25 APPROVED BY FINANCE COMMITTEE 51 BOAQRD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. October 26 , 1988 PRESENT: Mayor Gutenberger Commissioners (6) Daley, Gerkin, Reeves , Sprague , Cannon, Stone OTHERS PRESENT: Superinten ent of Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni Common Council Liaison - Nichols Deputy Controller - Cafferillo City Engineer - Gray Purchasing Agent - Clynes Asst. City .Attorney - Beers-Schnock Administrative Secretary - Hankinson Personnel Administrator - Baker Alderpersons - Booth and Johnson (� PLEDGE OF ALLEGIANCE: o Mayor Gutenberger lea all present in the Pledge of Allegiance to the American flag. MINUTES: m Approval of Minutes of September 28 , 1988 Board of Public Q Works Meeting Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the minutes of September 28 , 1988 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of October 12 , 1988 Board of Public Works Meeting Mayor Guten erger requested that approval of the Minutes of October 12 , 1988 Board of Public Works meeting be postponed until November 9 , 1988. ADDITIONS TO THE AGENDA: Solid Waste Items Commissioner Reeves requested that Item - A - Filing of an Application for State Grant-in-Aid Resolution be added to the Agenda. No Board member objected. COMMUNICATIONS FROM THE MAYOR: It aca Transit Route #5 Mayor Gutenberger reported that he has received correspondence in regard to the re-routing of Ithaca Transit route #5 in the East Hill area. Bernard Carpenter will be sending him updated information on public usage of both the old and the new route . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Ithaca Transit Route #5 Al erperson Boot rom the Third Ward addressed the Board of Public Works and reported that he is receiving calls and correspondence on two issues : 1) The Smoking Ordinance , for which he is willing to take responsibility and, 2) Ithaca Transit Route #5 . He stated that he feels Route #5 should be returned to its original route from a practical point of view as it serves a number of people who need this service. The new route is now routed through an area of collegetown that is served by a number of other buses . Page 2 2293 Neal Howard A1710 25.00 2294 Bill & Maria Avramis A1710 25.00 229 Orson Ledger A1710 15.00 2296 Hunna Johns A1710 25.00 2297 Jagat Sharma A1710 25.00 2298 Jessica Doss A1710 20.00 2299 Ronald & Carol Schmitt A1710 279.58 2300 Kayshalya Sharma A1710 512.28 2301 James Macera A1710 134.42 2302 Stewart E Bergmann A1710 411.99 2303 Louise S Lee A1710 139.92 TOTAL $ 2427.91 57 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 p .m. November 9, 1988 PRESENT: Mayor Gutenberger Commissioners (6) - Cannon, Daley, Gerkin , Reeves , Sprague , Stone ABSENT: Asst. Attorney - Beers-Schnock (Excused) Common Council Liaison - Nichols (Excused) OTHERS PRESENT: City Clerk - Paolangeli Supt . of Public Works - Dougherty City Engineer - Gray Asst. Supt . of Public Works - Fabbroni Purchasing Agent - Clynes Deputy City Controller - Cafferillo Alderperson - Hoffman Personnel Administrator - Baker PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance Q to the American flag. MINUTES : Approval of Minutes of October 12 , 1988 Board of Public Works Meeting By Commissioner Reeves : Seconded by Commissioner Stone RESOLVED, That the minutes of October 12 , 1988 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of October 26 , 1988 Board of Public Works Meeting By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the minutes of October 26 , 1988 Board of Public Works meeting be approved as published. Carried Unanimously COMiMUNICATIONS FROM THE MAYOR: Request for Parking for Post Office Mayor Gutenberger reported t at e has received a memo from the City Attorney on the possible lease of City parking to the Post Office . He stated that the City Attorney attached the opinion of the State Controller that we may not lease public parking spaces to any particular group or individuals . Request for Security System for Short Stop Mayor Gutenberger reported that he has received a request from Al Smith for a security system for Short Stop. Deli in which they would attach a camera to a tree . The request will be sent to Superintendent Dougherty for referral to the Committee of the Whole . Request for a Handicapped Parking Space Mayor Gutenberger reported t at e as received a request from Mr. and Mrs . Ernest Gray of 252 Moral Avenue to designate a handicapped parking space on one of the turn-off parking areas on Floral Avenue . This request has been sent to Superintendent Dougherty to refer to the Committee of the Whole . i 64 November 9 , 1988 -8- Discussion followed in regard to the use of one container for all recyclables . Asst. Supt . Fabbroni explained that we do accept materials in one container, with glass items on the bottom and paper materials on the top. ADJOURNMENT On a motion the meeting adjourned at 5 : 01 P.M. J Callista F. Paolangep Jo n C. tauten erger,� Mayor City Clerk V BOARD OF PUBLic NGRKS PROC=DINGS ACCCUT'S RECEIVABLE NOVF21BER 9, 1988 2304 Anne Marie Amoroso A1710 30.00 2305 VOID 2306 John & Victoria Folsom A1710 15.00 2307 Charles Curley A1710 25.00 2308 rank & Lechan Denner A1710 20.00 2309 John Peterson A1710 15.00 2310 Joel Podkaminer A1710 20.00 TOTAL $ 125.00 APPROVED BY F121A2ICT COP91I= BOARD OF PUBLIC WORKS PROCEEDINGS 65 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. November 30 , 1988 PRESENT: Mayor Gutenberger Commissioners (6) - Cannon, Daley, Gerkin, Reeves , Sprague , Stone OTHERS PRESENT: City Attorney - Nash Supt . of Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni City Engineer - Gray City Clerk - Paolangeli Common Council Liaison - Nichols Purchasing Agent - Clynes Transit Supervisor - Carpenter PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES : Approval of Minutes of November 9 , 1988 Board of Public Works Meeting By Commissioner Daley: Seconded by Commissioner Reeves m RESOLVED, That the minutes of November 9, 1988 Board of Q Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Cree s, Bri ges and Parks Asst . Supt . Fabbroni requested that Item B - Release of Stewart Park Funds be added to the Agenda. Highway Items Encroac ment Easement for 406-408 East Lincoln Street Attorney Nash requested that Item C - Encroachment Easement for 406-408 East Lincoln Street be added to the Agenda. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Request From Heart Mates Mayor Gutenberger reported that he has received a proposal from Heart Mates and will have copies sent to the Commissioners . Retirement of Superintendent of Public Works Mayor Gutenberger reported that he has received an official letter from Superintendent of Public Works , John A. Dougherty stating that he will retire from services to the City of Ithaca on Friday, June 16 , 1989. Supt . Dougherty has been an employee of the City of Ithaca for nearly 40 years . REPORT OF SUPERINTENDENT: It aca Transit Route Maps Award Superintendent Dougherty reported that Ithaca Transit System has received "Honorable Mention" for route maps in the Bus Ride Magazine in the competition for bus route schedules as one of the Graphics Competition Winners . There were four awards Nation wide . Golf Course Charity Superintendent Dougherty reported that he will put the issue of the Golf Course Charity back on the agenda of the Committee of the Whole . i 66 November 30, 1988 Appointments Superintendent of Public Works Dougherty reported that he has made the following appointments : David C. Hunt to the position of Truck Driver at _ an hourly rate of $6 . 00 , effective November 14, 1988 ; William Vasques to the position of Maintenance Worker at an hourly rate of $5 . 61, effective November 14, 1988 ; Dennis L. Drader to the permanent position of Plumbing Inspector at an annual :salary of $26, 892 , effective December 5 , 1988; Karen Massicci to the position of Part-time Parking Meter Checker at an hourly rate of $5 . 25 , effective November 7 , 1988 ; Wayne R. Shipman to the position of Working Supervisor at an hourly rate of $8 . 59, effective November 20, 1988 ; Jo A. Stermer to the position of Part-time Bus Driver Relief at an hourly rate of $6 . 25 , effective November 21, 1988 ; Elmer Cook to the position of Motor Equipment Operator at an hourly rate of $ 7. 57 , effective November 21, 1988 ; and he asked the Board' s concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works approve the appointments as presented by Superintendent Dougherty. Carried Unanimously REPORT OF ASSISTANT SUPERINTENDENT: Recycling Asst . Supt . Fabbroni reported that the City has received 1, 000 recycling containers from Tompkins County and reported on their use . Placement for the containers has not been decided at this time . Asst . Supt . Fabbroni stated that he is open for suggestions for the placement of the 1 , 000 containers for the best results . Brick Work on Stewart Avenue Asst. Supt . Fabbroni reported that the brick work on Stewart Avenue has been completed for this year. Street Cleaning Asst. Supt . Fa broni reported that the leaf pick-up on City streets is on-going as long as weather permits . Cascadilla Creek Wall Excavation on the Cascadilla Creek Wall near Thompson Park will be starting this week. The footings will be in soon. Cliff Street Asst . Supt . Fabbroni reported that work on Cliff Street has been completed for this season and will resume in the spring. Budget Asst . Supt . Fabbroni expressed his thanks to the Board of Public Works for their help on the budget . November 30 , 1988 -3- 6'7 Chamber of Commerce Supt . of Pu lic Works Dougherty reported that he has received a request from Henry Theisen, representing the Chamber of Commerce, for the City to grant a Right-of-Way on East Shore Drive near the Youth Bureau building for a water line. He reported that although there does not seem to be a problem in granting this request, he would request a stipulation in the agreement, that if the City should decide to put a building in that area the Chamber will move their Right-of-Way at their own expense. Discussion followed on the floor. Supt . Dougherty will respond to this request . REPORT OF CITY ENGINEER: Water Shed Engineer Gray reported that the sixty-foot reservior area dredging is on-going. The area close to the intake has been cleaned. (Y) Thurston Avenue Bridge 0 Engineer Gray reported that work on the Thurston Avenue Bridge design continues . It is being done in-house . Madison Street Bridge m Engineer Gray reported th-e work is nearly completed on Q the Madison Street Bridge Project. Historic type lamps are being installed for lighting. Stewart Avenue Bridge Engineer Gray reported that the Stewart Avenue Bridge has been inspected by the DOT. Hillview Place Project Engineer Gray reporte7 that the in-house design work is started for the Hillview Place Project . Engineering Office Files Engineer Gray reported that he is very happy with the files "overhaul" in the engineering office . He is impressed with _ the historical records that are on file . Hudson Street Engineer Gray reported that the Hudson Street RFP' s have been sent out for the Hudson Street Project . HIGHWAY ITEMS : Elmira Road Sidewalks Public Information Meeting Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin WHEREAS, the Board of Public Works is interested in discussion and receiving input from the public concerning the installation of sidewalks on the Elmira Road and Meadow Street , now therefore be it RESOLVED, That a Public Information Meeting will be held on Tuesday, December 6 , 1988 at 7 : 00 p.m. in Common Council Chambers . Carried Unanimously Award of Contract for Salt for ice Control- Bids were received on November 10, 1988 for providing salt for snow and ice control . Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin WHEREAS, the Cargill, Inc. is the low bidder for delivering salt , and 68 November 30 , 1988 -4- WHEREAS, the alternate pick-up bulk salt bid specifications included a factor for mileage and WHEREAS, when the factor is applied to the bid, Cargill , Inc. is the low bidder for the alternate , now therefore be it RESOLVED, The contract for furnishing salt to the City be awarded to Cargill , Inc . for their low bid. Discussion followed in regard to the low bidder and the mileage factor. A vote on the resolution resulted as follows : Ayes (5) - Cannon, Gerkin, Reeves , Sprague, Stone Nays (1) - Daley Motion Carried Encroachment Easement for 406-408 East Lincoln Street Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, a request was made by William E. Everts and Beverly Everts owner of property known as 406-408 East Lincoln Street in the City of Ithaca, County of Tompkins and State of New York for approval of an agreement giving William E. Everts and Beverly Everts an encroachment easement onto East Lincoln Street as the southern portion of the house encroaches approximately 1 . 6 feet over the north line of East Lincoln Street as indicated by the survey map entitled "Survey for William E. and Beverly Everts , City of Ithaca, County of Tompkins , State of New York" made by George Schlecht , P.E. and dated June 21 , 1988 , a certified copy of which is attached hereto . Said encroachment is necessary to complete the refinance of the property and will not adversely affect the interests of the City in maintaining the roadway. RESOLVED, that the encroachment agreement providing William E. Everts and Beverly Everts with an encroachment easement onto East Lincoln Street as indicated by the survey map be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City as duly approved by the City Attorney. Carried Unanimously PARKING AND TRAFFIC ITEMS: Emergency Vehicle Replacement Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS, the Ithaca Transit car was involved in an unauthorized use accident ; and, WHEREAS, the Ithaca Transit car was damaged beyond repair; and, WHEREAS, the cost of replacement will be approximately $7 , 000 , now therefore be it, RESOLVED, That the emergency purchase of a replacement vehicle for the Ithaca Transit System be approved, and be it further, RESOLVED, That Common Council be requested to release the $7 , 000 or an amount sufficient to make said purchase, from Capital Reserve #22 bus replacement . November 30 , 1988 69 -5- Bernard Carpenter and Larry Fabbroni gave background information on the Resolution. A vote on the resolution resulted as follows : Carried Unanimously Ithaca Transit Route #S Commissioner Daley reported that the Committee of the Whole will meet immediately following the Board of Public Works Meeting to discuss Ithaca Transit Route #S. Transit System Map Resolution - By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS the Ithaca Transit System Map has received National recognition for its design; now therefore be it RESOLVED, That the Board of Public Works join in congratulating Bernard Carpenter and the Ithaca Transit System. Carried Unanimously m Q CREEKS, BRIDGES AND PARKS ITEMS: American Cancer Society Golf Passes Motion to Refer to Committee of the Whole Resolution By Commissioner Stone : Seconded by Commissioner Daley RESOLVED, That the request of the American Cancer Society be referred back to the Committee of the Whole. Carried Unanimously Release of Funds for Stewart Park Resolution By Commissioner Stone : Seconded by Commissioner Daley RESOLVED, That the Board of Public Works endorse a request to the Budget and Administration Committee for the release of the balance of the $40 , 000 Restricted Contingency Funds for the on-going work at Stewart Park. Carried Unanimously WATER AND SEWER ITEMS : Septage Agreement A septage agreement with Tompkins County has been negotiated by the Superintendent and approved by the Special Joint Sub-committee. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the agreement negotiated with Tompkins County be approved, and be it further RESOLVED, That the Superintendent be authorized to sign such agreement as the representative of the Joint Owners . Carried Unanimously Interceptor Sewer The Joint Owners of the Ithaca Area Wastewater Treatment Plant have authorized the Superintendent to engage a consulting engineer for the preliminary design of a jointly owned inter- ceptor sewer that will run from the Stewart Park area to the 70 November 30 , 1988 -6- new Treatment Plant . A request for proposals and the selection of a consultant based on those proposals was made. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone _ RESOLVED, That the Superintendent of Public Works , representing the Joint Owners of the Ithaca Area Wastewater Treatment Plant , be authorized to sign the contract with Stearns and ' Whe ler of Cazenovia, New York, for the preliminary design of the project . Carried Unanimously Expungement of Late Penalty Fee A request was received from Richard J. Cowan of 301 Maple Avenue , asking that his 10% "late payment fee be expunged due to his check not being delivered. Resolution By Commissioner Gerkin: Seconded by Commissioner Daley RESOLVED, That the request of Mr. Cowan be denied unless he can prove that the check should have been received in time to avoid a late fee . Carried Unanimoulsy Award of Contract for Ductile Iron Pi e Bids were receivecT on November 17 , 1988 for providing Ductile Iron Pipe to the City. Resolution By Commissioner Gerkin: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing Ductile Iron Pipe be awarded to Vellano :Brothers , Inc. of Syracuse , New York, for their total low bid. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Junior Engineer Position T e City Engineer has indicated a need for a staff person to operate at the Junior Engineer level in his office. Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin WHEREAS the position complement of the City Engineer' s office authorizes , among other positions, two (2) Engineering Technicians , one (1) Engineering Aide and no Junior Engineer and WHEREAS the position of Engineering Aide has been vacant since the retirement of the incumbent , now therefore be it RESOLVED, That the Board of Public Works requests Common Council to amend the complement of the City Engineer' s Office to provide for one (1) Junior Engineer, two (2) Engineering Technicians , and zero (0) Engineering Aides . Carried Unanimously Audit Report Resolution By Commissioner Sprague : Seconded by Commissioner Gerkin RESOLVED, That the bills listed on the following Abstract be approved for payment : November 30 , 1988 71 -7- Abstract No . 22 General Fund . . . . . . . . . . . $116, 114. 13 Water and Sewer Fund . . . . . . . . . $ 14, 373 . 82 Joint Activity Fund. . . . . . . . . . $ 41, 728 . 15 Capital Projects . . . . . . . . . . . $ 11, 916 . 50 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS : Planning and Development Commissioner Daley reported that the Planning Department has decided on Rich and Associates for the downtown business district parking study. They will do a preliminary study before December 25, 1988 if they are awarded the contract . (y) Commons Advisory Board ® Downtown Parking Commissioner Reeves reported the CAB met on November 18 , 1988 . The downtown parking study was discussed. Their main concern is the loss of ninety-two (92) parking spaces under the Green m Street Parking Ramp due to the expansion of Center Ithaca. Q The CAB will meet with the City Attorney, City Engineer and the Planning and Development Director in regard to the loss of parking space . Five-Year Plan The CAB is disappointed in the loss of funds for the five-year plan for the Commons . Marketing Director The Downtown Business Association has hired a Marketing Director as of December 1 , 1988 . DEIS Route 96 Public Hearings Mayor Gutenberger reported t at the DEIS Route 96 Public Hearings will be held on December 14 $ 15, 1988 at NYSEG. Free bus transportation will be provided from Woolworth' s to NYSEG. ADJOURNMENT: On a motion the meeting adjourned at 5 : 01 P.M. into a Committee of the Whole Meeting. Callist F . Paolange o n C. Gutenberger, M or City Clerk F 3(Ai D 01" PUBLIC 1'70�;S PROUD ,IlI(Z A(:COi7Tr-S RECEIVABLE TIOVa'BER 30, 1988 14305 Hinctley Plusem F2144 20.45 G2122 Li.63 14306 Douglas Stone 62122 27.90 14307 Cornell University F2144 57.51 14308 Carpenters Backhoe Service F2144 128.88 14309 Albanese Plumbing F2144 154.26 14310 Cortland Paving F2144 229.00 14311 Jason Pettenqill F2144 69.48 14312 Cortland Paving F2'_44 766.30 14313 Jason Fane F2144 59.00 62122 59.00 14314 Jason Fane F2144 96.80 62122 96.80 14315 Yale, McReen Ft al F2144 5422.07 (121 22 108.00 1A)1_6 Tletheria Larl)rou (721.22 10 .09 14317 Joan Tay Young 62122 10.09 14,318 Edward Steh 62122 10.09 14319 Harold Gerkdn 62122 10.09 TOTAL 7003.75 TOTAL 345.69 TOTAL $7349.44 APP B F ICE COP 2 1I= 2311 Fane Enterprises, Inc 25.00 23.12 C-M Fiber Inc. 286.50 311.50 73 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. December 14 , 1988 PRESENT: Mayor Gutenberger Commissioners (4) - Cannon, Reeves , Sprague , Stone ABSENT: (2) - Gerkin, Daley (excused) OTHERS PRESENT: Supt . of Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni City Engineer - Gray Common Council Liaison - Nichols Purchasing Agent - Clynes City Clerk - Paolangeli Alderperson - Booth Deputy City Controller - Cafferillo Asst . City Attorney - Beers-Schnock 0 PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance —� to the American flag. m MINUTES: Q Approval of Minutes of November 30 , 1988 Board of Public Works Meeting By Commissioner Reeves : Seconded by Commissioner Stone RESOLVED, That the minutes of November 30 , 1988 Board of Public Works meeting be approved as published. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Request for Executive Session of BPW Mayor Gutenberger requested an Executive Session of the BPW immediately following this meeting to discuss a possible future litigation. Mayor Gutenberger requested Common Council Liaison Nichols and Supt . of Public Works Dougherty' s presence at the Executive Session as well . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Alderperson Booth - 510 Mitchell Street addressed the Board of Public Works with the following: 1) "Prior Written Notice" The Charter and Or finance Committee is looking at the City Charter regarding "Prior Written Notice" . The City Charter currently does not apply to all City owned property and City Attorney Nash strongly recommends that the City ammend the Charter to include all City owned property. 2) Ithaca Transit Route #5 Alderperson Booth reported that the Third Ward Residents are not pleased with the re-routing of Ithaca Transit Route #S and stated that he feels the BPW decision is the wrong one . 3) Stop Signs on Valley Road and Cornell Street There has been discussion with the Department of Public Works and the School Board in regard to a stop sign on the Corner of Cornell Street and Valley Road (a three-way stop) . Alderperson Booth reported that he strongly endorses this three-way stop and explained the traffic problems in the area are not totally related to the times school is in session. 74 - 2- December 14 , 1988 REPORT OF CITY ATTORNEY: Encroachment Agreement for 67.8 East State Street Asst . City Attorney Beers-Schnock requested that a Resolution for an Encroachment Agreement: for 618 East State Street be referred to the Committee of the Whole . The Mayor requested that the COW report back to the Board before action is taken. Motion to Refer to the Committee of the Whole Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the Encroachment Agreement for 618 East State Street Resolution be referred to the Committee of the Whole . Carried Unanimously Handicapped Parking Space - South Side of Central Fire Station Parking Lot Asst . City Attorney Beers-Schnock reported on the Handicapped Parking space requirements for the South Side of the Central Fire Station Parking Lot . She explained the New York State requirements for Handicapped Parking in relation to the size , location and number of spaces required by the N.Y. S. Code of Rules and Regulations and the Housing Building Code of NYS . Discussion followed on the floor. Mayor Gutenberger responded that the size of the existing space an the south side of Central Fire Station lot needs to be checked and if an additional space is needed it must meet size requirements . REPORT OF COMMON COUNCIL LIAISON: 1989 Budget Common Council Liaison Nichols reported that at the December 7 , 1988 Common Council Meeting the 1989 Budget was approved. An additional $10 , 000 in Restricted Contingency funds was added to the budget for a study of the Department of Public Works and its organization. Downtown Parking Study by Rich and Associates Common Council Liaison Nichols reported that money has been appropriated for a downtown parking study which includes all the parking garages and lots ,. Street Lighting at Quarry and Ferris Streets Common Council Liaison Nichols reported that there has been a request for additional lighting from residents at Ithacare for the Quarry and Ferris Street area near the facility. REPORT OF SUPERINTENDENT: Maps Superintendent of Public Works Dougherty reported to the BPW that the maps he has provided for them show the location of "all-way stops" in the City and the color coded copy shows the location of "collector streets" . REPORT OF ASSISTANT SUPERINTENDENT: Casca illa Wall Asst . Supt . Fabbroni reported that the DPW is presently working on the second phase of the Cascadilla Wall replacement . Snow Removal Asst . Supt . Fabbroni reported that the snow season has arrived and removal will be on-going. Stewart Park Pavilion and Bathhouse Asst. Supt . Fabbroni reported that the Stewart Park Roofing project on the two main rooms has been completed. He stated that he has received a recommendation from the Landmarks Commission to put in an older style gutter. December 14 , 1988 - 3 - 75 Body Work Asst . Supt . Fabbroni reported that the DPW is now in the process of doing body repair work on the City vehicles in the shop. Recycling Program Asst . Supt .Fabbroni reported that the City has now received 1, 000 containers from Tompkins County and they will be placed throughout the City and explained the placement proceedure . REPORT OF CITY ENGINEER Hu son Street Project Engineer Gray reported that eight (8) proposals have been received for the Hudson Street Project . He is hoping to award a contract for services by December 28 , 1988. Quarry Street Retaining Wall Engineer Gray reported that the bids are out for the Quarry t Street Retaining Wall Project . Bids are due in January 1989 . (� Thurston Avenue and Stewart Avenue Bridges Engineer Gray reported that design wor is in progress for the Thurston Avenue and Stewart Avenue Bridges . One is being done in house and one out-of-house . (n Madison Street Bridge C( Engineer Gray reported that Madison Street Bridge is basically completed. Empire State Games Engineer Gray reported that the Empire State Games are to be held during the summer of 1989 in Ithaca. Work on the Hudson Street Project in relation to the traffic during the Empire State Games was discussed. Mayor Gutenberger reported that Assistant Superintendent Fabbroni will be the "point person" for the Empire State Games to be held on August 2 - 6 , 1989. DOT Inventories Engineer Gray reported that the City is doing some work with the DOT on street inventories . The DOT has asked the City for an update on traffic counts on Meadow Street . Youth Bureau Arbitration Engineer Gray reporte that the William Phal arbitration regarding the Youth Bureau is now scheduled for late January and early February 1989 . Water System Engineer Gray reported that contracts are in progress for the water tank painting scheduled for summer 1989. Curb Cuts - Cherry Street Engineer Gray reported that they are working on curb cuts on Cherry Street due to the increase in building in that area. HIGHWAY ITEMS Wo-rtstop Deli The owner o he Shortstop Deli at 204 West Seneca Street has requested permission to install a security camera and wiring to a tree on the street right-of-way at that address . Resolution By Commissioner Sprague : Seconded by Commissioner Stone WHEREAS the Shade Tree Advisory Committee approved the request of the Shortstop Deli owner to install a security camera and wiring to a tree on the Seneca St. right-of-way at that address , now therefore be it , RESOLVED, That the request be approved. Carried Unanimously 76 December 14 , 1988 -4- PARKING AND TRAFFIC ITEMS : Request for "All-way" Stop at Cornell Street and Valley Road A request was received for the installation of an "all-way" stop at the intersection of Cornell Street and Valley Road Resolution By Commissioner Cannon: Seconded by Commissioner Stone WHEREAS this request was discussed as an independent means of traffic control at an approach to the Belle Sherman School and WHEREAS the decision to install a flashing school crossing signal at the nearby school crossing makes the request for the "all-way" stop sign unnecessary at this time , now therefore be it RESOLVED, That this request for installation be denied. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Ithaca Transit Bus Route #5 Resolution By Commissioner Cannon: Seconded by Commissioner Stone WHEREAS .effective September 12 , 1988 , Ithaca Transit Route #5 was re-routed through Collegetown to East Hill Plaza Via Dryden Road and Maple Avenue , and WHEREAS the Transit System Manager suggested that Route #5 be changed to proceed through Collegetown, east on Dryden Road to Cornell Street , south on Cornell Street to Mitchell Street , and east on Mitchell Street to the East Hill Plaza, and WHEREAS the Board of Public Works finds this suggested routing change to be acceptable , and WHEREAS the Board of Public Works met on November 30 , 1988 as a Committee of the Whole with "Power to Act" and discussed this issue , now therefore be it RESOLVED, That this Board of Public Works , meeting as a Committee of the Whole with "Power to Act" , reaffirms the action on the above described change on Route #5 , to be effective December 12 , 1988 , as submitted by the Transit System Manager. Carried Unanimously CREEEKS, BRIDGES, PARKS ITEMS : Heartmates , Inc . Donation of "Fit-Trail" for Cass Park Resolution By Commissioner Stone : Seconded by Commissioner Cannon WHEREAS Heartmates , Inc . has graciously agreed to donate to the community a "Fit-Trail" , and WHEREAS this "Fit-Trail" can be installed in the vicinity of the pedestrian and bike trail leading to Cass Park, now therefore be it RESOLVED, That the offer of Heartmates , Inc. be accepted with thanks , and be it further RESOLVED, That the City of Ithaca agree to install and maintain the "Fit-Trail" for a period of at least one year from the time of installation. Carried Unanimously December 14 , 1988 -S- American Cancer Society Golf Pass The American Cancer Society has requested the City to consider participating in the Society' s Golf Pass program. Resolution By Commissioner Stone : Seconded by Commissioner Cannon WHEREAS the request of the American Cancer Society would be a service to the area and WHEREAS the publicity and public relations value that the City would receive would be equal to or greater than the normal costs of the playing time involved at the Newman Golf Course, now therefore be it RESOLVED, That the request of the Society be approved and be it further _. RESOLVED, That the Superintendent of Public Works be directed to advise the American Cancer Society of any additional requirements for the golf Pass . Carried Unanimously WATER AND SEWER ITEMS : 0 Request for Expungement of Late Penalty Fee —� A request was received from Jean Deuschel to expunge the m late penalty fee on her water and sewer bill . She recently moved to Berkeley, California, and her mail was not forwarded. a Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the request of Jean Deuschel be denied. Carried Unanimously a REPORT OF SPECIAL COMMITTEES : Audit Report Resolution By Commissioner Sprague : Seconded by Commissioner Stone RESOLVED, That the bills listed on the following Abstract be approved for payment : Abstract No . 23 General Fund . $155 ,485 . 75 Water and Sewer Fund . . . . . . . . . $ 10 , 535 . 32 Joint Activity Fund . . . . . . . . . $ 65 , 610 . 47 Capital Projects . . . . . . . . . . . $114, 303 . 55 Abstract No. 58 Ithaca Area Wastewater Treatment Plant Capital Projects . . . . . . . . . . . . . . . $ 75, 807 . 55 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Hockey Rink at Cass Par Commissioner Cannon reported on concerns of the Youth Bureau Board in regard to the addition of a new hockey rink and the possible loss of Youth Bureau ball fields . Disucssion followed on the floor. Mayor Gutenberger reported that if a new road is not put around the building, the Youth Bureau will not loose space at the ball fields . He also stated that an oversite committee has been set up to work on the plans for the new hockey rink. 78 December 14, 1988 -6- Commons Advisory Board Commissioner Reeves reported that the Commons Advisory Board will meet on Friday, December 16 , 1988 with , City Engineer-,-William Gray, Director of Planning, Thys Van Cort , and Attorney Nash to discuss the possible expansion of Center Ithaca and how the loss of parking spaces will affect the Green Street Parking Ramp. NYSEG Negotiations Bidding Commissioner Sprague reported that the Hydropower Commission Meeting was held on Tuesday, December 13 , 1988 . The NYSEG negotiations for the present form of bidding on hydropower will be ending on December 31 , 1988 . A new process of bidding contracts was discussed. ADJOURNMENT: On a motion, the meeting adjourned at 4 : 55 P.M. into Executive Session of the Board of Public Works . allista . Paolangel J n C. Gu en erger, yor City Clerk NOTE: No action was taken at Executive Session which was adjourned at 5 : 20 P.M. x BOARD OF PUBLIC WORKS PROCEEDINGS 79 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. December 28 , 1988 PRESENT: Mayor Gutenberger Commissioners (4) - Reeves , Cannon, Daley, Sprague ABSENT: Commissioners (2) - Gerkin, Stone (Excused) OTHERS PRESENT: City Engineer - Gray Deputy City Controller - Cafferillo _ Asst . City Attorney - Beers-Schnock Senior Stenographer - Holcomb PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. (y) MINUTES : Approval of Minutes of December 14 , 1988 Board of Public Works Meeting Mayor Gutenberger requested that approval of the Minutes of the December 14, 1988 Board of Public Works meeting be postponed m until January 11 , 1989. Q ADDITIONS TO THE AGENDA: Highway Items Commissioner Sprague requested that Item B - Hudson Street Reconstruction Hiring of Engineering Firm Resolution be added to the Agenda. Commissioner Sprague requested that Item C - Sidewalk Assessments Resolution be added to the Agenda. No Board member objected. COMMUNICATIONS : Mayor Gutenberger reported that he has received a memo from Alderpersons Booth and Johnson requesting a written explanation of the decision of the Board to not install stop signs on Cornell Street . The response to this request will be drafted by staff with approval by the Board at the next Committee of the Whole Meeting. REPORT OF CITY ENGINEER: Hudson Street Reconstruction Proposals City Engineer Qray gave background information on the procedure of selecting a * firm and the fee for the Hudson Street Reconstruction Project . Thurston Avenue Bridge Engineer Gray reported that the Thurston Avenue Bridge Project will be reviewed with Cornell University. The request from Cornell to increase the width of the sidewalks and the routing of traffic will be reviewed. This project is scheduled to start the second week of August 1989 . Stewart Avenue Bridge Engineer Gray reported that the City is hoping to reuse some - of the materials from the Stewart Avenue Bridge project . Use of Lead Based Paints City Engineer Gray reported that New York State is changing its specifications in regard to the use of lead based paints . The City is now making a change from lead based paints to a synthetics and other types of paint . New York State is so December 28 , 1988 - 2- starting to develop requirements we may have to follow in regard to the removal and disposing of paint removed from bridges . Engineer Gray stated that he will keep the Board informed as he receives information. Sub- Division Review Regulations Su�ub--Division Review Regulations are being circulated from the Charter and Ordinance Committee West Hill Master Plan The West Hill Master Plan is now being reviewed. SUPERINTENDENT' S APPOINTMENTS : Appointments Mayor Gutenberger reported that Superintendent of Public Works Dougherty has made the following appointments : Robert E. Lynch to the position of Truck Driver in the Streets and Facilities Division, at an hourly wage of $6 . 00 , effective December 19 , 1988 ; John R. Clink to the position of Truck Driver in the Streets and Facilities Division, at an hourly wage of $6 . 00 , effective December 19 , 1988 ; Randy D. Burlingame to the position of Auto Mechanic Helper in the Streets and Facilities Division, at an hourly wage of $5 . 81 , effective December 25 , 1988 ; Michael R. Austin to the position of Laborer in the Streets and Facilities Division, at an hourly rate of $5 . 25, effective December 19, 1988 and he asked the Board' s concurrence . Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the appointments of Superintendent Dougherty as presented by Mayor Gutenberger. Carried Unanimously HIGHWAY ITEMS: Encroachment Request at 618 East State Street Resolution By Commissioner Sprague : Seconded by Commissioner Daley WHEREAS, a request was made by William L . Baldini , owner of the property known as 618 East State Street in the City of Ithaca, County of Tompkins and State of New York, for approval of an agreement giving William L. Baldini an encroachment easement onto North Quarry Street and East State Street , as the porch on the southern portion of the house encroaches over the north line of East State Street approximately 1 . 87 feet , and the eastern portion of the house encroaches over the west line of North Quarry Street approximately 3 . 94 feet and the garage encroaches over the west line of North Quarry Street ,approximately 2 . 1 feet over the west line of North Quarry Street, all as indicated -by -the survey map entitled-"Survey Map of 618 East State Street - City of Ithaca - Tompkins County - New York" made by Kenneth A. Baker, L. S. , dated March 12 , 1985 and recertified August 10 , 1988 . Said encroachment is necessary to complete the refinance of the property and will not adversely affect the interests of the City in maintaining the rnadwny. RESOLVED, That the encroachment agreement providing William L. Baldini with an encroachment easement onto East State Street and North Quarry Street as indicated by the survey map be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City. Carried Unanimously December 28 , 1988 81 -3- Hudson Street Reconstruction Hiring of Engineering Firm Resolution By Commissioner Sprague : Seconded by Commissioner Reeves WHEREAS, the Office of City Engineer has received and reviewed proposals for engineering services for the reconstruction of Hudson Street ; now therefore be it RESOLVED, That the firm of John S. MacNeill , Jr. , P.C. of Homer , New York be engaged to perform engineering services for the reconstruction of Hudson Street for a total fee not to exceed $125 , 000 . Discussion followed on the floor. Engineer Gray gave background information on the bids received for this project . Mayor Gutenberger reminded the Board and City Engineer that the needs of the Empire State Games must be considered in regard to the staging and timing of the construction projects . (y) Engineer Gray reported that the project is a four-month project 0 and hopes bids will be out in late February 1989 and awarded by late March or early April with construction starting immediately. m Q A vote on the resolution resulted as follows : Carried Unanimously Sidewalk Assessments - Resolution By Commissioner Sprague : Seconded by Commissioner Daley RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5 . 30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board of Public Works on January 11 , 1989 . Carried Unanimously Mayor Gutenberger asked Engineer Gray to check on the status of the extention granted to Cornell Radio Guild for sidewalk repairs on Linden Avenue in front of their building. He stated they have not followed through with their commitment to the City. Commissioner Daley reported that in regard to sidewalks on Elmira Road, todays Ithaca Journal contains an article about a planned Zikakis Mall to be located on the current Zikakis Chevrolet Dealership property. Commissioner Cannon reported that he observed a well-worn path in the snow in the Elmira Road area near K-Mart this past week indicating that a number of people do walk along the roadway. PARKING AND TRAFFIC ITEMS: Handicapped Parking at the West State Street Lot A request was received and an investigation ma e for an additional handicapped parking space at the State Street side of the West State Street parking lot . Resolution By Commissioner Daley: Seconded by Commissioner Cannon _ WHEREAS, a portion of the West State Street parking lot will be closed during renovations to the Fire Department building and 82 December 28 , 1988 -4- WHEREAS, the area to be closed included the best location for a handicapped parking space , now therefore be it RESOLVED, That the Superintendent be directed to establish a handicapped parking space along the northernly edge of the West State Street parking lot after the repair work is finished to the Fire Department building. Carried Unanimously All-Way Stop Signs Resolution ByCommissioner Daley: Seconded by Commissioner Sprague WHEREAS, some installations of all-way stop signs may have outlived their original intent and WHEREAS, such installations are sometimes an impediment good traffic flow, now therefore be it RESOLVED, That the Traffic Engineer be directed to study the all-way stop sign installations for possible elimination at the intersections of Clinton and Geneva Streets , Court and Geneva Streets , and Utica and Lewis Streets . Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS_ Fall Creek Dike Resolution By Commissioner Cannon:,, Seconded by Commissioner Daley WHEREAS, the Soil Conservation Services has submitted a preliminary engineering report for a critical area treatment project for Fall Creek Dike between Cayuga and Lake Streets , and WHEREAS, the Soil Conservation Services has requested that we advise them which of the two proposed alternatives is favored by the Board, now therefore be it RESOLVED, That the Soil Conservation Services be advised that the Board of Public Works favors Alternate #1 which is the installation of heavy rock rip-rap. Discussion followed on the floor. Deputy City Controller Cafferillo stated that we need to know if the Soil Conservation Service is going to operate the project directly or does the City have a financial - ' obligation to forward the money and then be reimbursed. A vote on the resolution resulted as follows : Carried Unanimously WATER AND SEWER ITEMS: Sewer Right-of-Way For The Town of Ithaca The Town ot Ithaca has requested that the City grant them a 10 ' permanent easement and a variable (up to 501 ) temporary construction easement for the installation of a sanitary sewer along the railroad right-of-way near the Youth Bureau building. Resolution By Commissioner Daley: Seconded by Commissioner Sprague WHEREAS, the proposed right-of-way is shown on a Town of Ithaca plan entitled "East Shore Drive Sanitary Sewer Plans and Profiles" Sheet 1 of 8 dated November 23, 1988 , and WHEREAS, the Town of Ithaca has agreed to provide the City with a formal right-of-way document based on a survey to be made by a licensed land surveyor ; now therefore be it December 28, 1988 83 -5- RESOLVED, That the request of the Town of Ithaca be approved pending the receipt of the formal right-of-way agreement , and be it further RESOLVED, That the Town of Ithaca be granted permission to install the sewer line as shown on the plans prior to the receipt of the formal right-of-way agreement if necessary. Carried Unanimously Acknowledgement of Commissioner Gerkin Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, The Board would like to acknowledge the long and energetic services that Bud Gerkin has devoted to the Board of Public Works ; now, therefore , be it RESOLVED, That the Board of Public Works , on behalf of the City of Ithaca, express our appreciation of Bud' s efforts . Carried Unanimously 0 I� REPORT OF SPECIAL COMMITTEES : Au it Report (n Resolution Q By Commissioner Sprague : Seconded by Commissioner Daley RESOLVED, That the bills listed on the following Abstract be approved for payment : Abstract No . 24 General Fun . . . . . . . . . . . . . . . . $ 32 , 348 . 28 Water and Sewer Fund . . . . . . . . . . . . $ 39, 947 . 23 Joint Activity Fund. . . . . . . . . . . $ 9, 780 . 05 Capital Projects . . . . . . . . . . . . . . $ 42 , 321. 52 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS Planning and Development Board Route 96 Plan "B" Commissioner Daley reported that the Planning and Development Board voted to send a recommendation to Common Council to endorse Plan "B" for Route 96 , if the Town of Ithaca does substantial regional planning for West Hill in regard to the connector road the City and the Town have discussed. West Hill Master Plan Commissioner Daley reported that the West Hill Master Plan was also discussed and the Ad Hoc Committee will meet on January 12 , 1989 . They are expected to have a draft proposal that is similar to the 1971 Master Plan to present to the P & D Board. Discussion followed on the floor. ADJOURNMENT: On a motion the meeting adjourned at 5 : 10 P.M. Callista F. Paolangeli ohn C. Guten erger ayor City Clerk 51 BOAQRD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. October 26, 1988 PRESENT: Mayor Gutenberger Commissioners (6) Daley, Gerkin, Reeves , Sprague , Cannon, Stone OTHERS PRESENT: Superintendent of Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni Common Council Liaison - Nichols Deputy Controller - Cafferillo City Engineer - Gray Purchasing Agent - Clynes Asst. City _Attorney - Beers-Schnock Administrative Secretary - Hankinson Personnel Administrator - Baker Alderpersons - Booth and Johnson ( ) PLEDGE OF ALLEGIANCE: ® Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES: m Approval of Minutes of September 28 , 1988 Board of Public Q Works Meeting Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the minutes of September 28, 1988 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of October 12 , 1988 Board of Public Works Meeting Mayor Guten erger requested that approval of the Minutes of October 12 ,, 1988 Board of Public Works meeting be postponed until November 9 , 1988 . F ADDITIONS TO THE AGENDA: Solid Waste Items Commissioner Reeves requested that Item - A - Filing of an Application for State Grant-in-Aid Resolution be added to the Agenda. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Ithaca Transit Route #5 Mayor Gutenberger reported that he has received correspondence in regard to the re-routing of Ithaca Transit route #5 in the East Hill area. Bernard Carpenter will be sending him updated information on public usage of both the old and the new route . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Ithaca Transit Route #S Alderperson Boot rom the Third Ward addressed the Board of Public Works and reported that he is receiving calls and correspondence on two issues : 1) The Smoking Ordinance , for which he is willing to take responsibility and, 2) Ithaca Transit Route #5 . He stated that he feels Route #5 should be returned to its original route from a practical point of view as it serves a number of people who need this service. The new route is now routed through an area of collegetown that is served by a number of other buses . I 52 October 26, 1988 -2- Alderperson Booth urged the Board of Public Works to put back Ithaca Transit Route #5 as it was , and to advertise in whatever way is appropriate and to encourage ridership. He stated that if this was not possible to consider putting back the jog in the route from the five corners, down Cornell and Mitchell Streets and to the P $ C. Alderperson Booth answered questions from the BPW in regard to how the routes are subsidized. Alderperson Johnson from the Third Ward addressed the Board of Public Works in regard to the Ithaca Transit Route #5 . He reported that he has received over thirty (30) phone calls and seven (7) letters from the residents in the east hill area in regard to the lack of bus transportation in their area. He stated that collegetown is already served by at least three (3) other buses . Many residents reported to him that they chose to purchase their homes in this area because public transportation was available . Many parents with, children attending Belle Sherman School from the downtown area also used the bus to attend school functions and conferences . He is concerned that there was not discussion with neighborhood residents in the area before this route was discontinued and urged the BPW to reinstate this route and re-examine it later. He stated that he hopes that the city will look at the city wide system and see how we can insure this very important part of our city will be served by public transportation. Superintendent Dougherty reported to the BPW that it was a staff decision to change Ithaca Transit route #5 . He feels that we should go back to the original route within a reasonable time and that a method of evaluating the residential sections of all routes needs to be developed. Discussion followed on the floor . Motion to Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the issue of reinstating Ithaca Transit Route #5 in the East Hill area be referred to the Committee of the Whole with the "Power to Act" . r Carried Unanimously REPORT OF COMMON COUNCIL LIAISON: Traffic Signs at Belle Sherman School Intersection Common Council Liaison Ni c ols reported t at t e Traffic Engineer ' s Proposal for traffic signs at the Belle Sherman School Intersection will be before Council at their November 2 , 1988 meeting. 1989 Budget Common Council Liaison Nichols reported the Human Services Committee is concerned that Fire Chief Olmstead and the Fire Commissioners did not have input in the changes in the Fire Department Budget . REPORT OF SUPERINTENDENT: Subdivisions on West Hill Superintendent of Public Works Dougherty requested that the Department of Public Works staff be included in the discussions on the new "Master Plan" for subdivision on West Hill before decisions and proposals are made. Discussion followed on the floor. Mayor Gutenberger requested that the Department. of Public Works staff be actively involved in all discussions and plans for the new "Master Plan" for subdivision on West Hill . October 26, 1988 53 -3- REPORT OF ASSISTANT SUPERINTENDENT: Cliff Street Sidewalks Asst . Supt . Fabbroni reported that the sidewalks on Cliff Street are nearly completed. This years construction projects should be completed in approximately two weeks . Buffalo Street Bridge Asst . Supt . FaEFroni reported that the repair work on the Buffalo Street Bridge is nearly completed and is expected to be re-opened to traffic on Friday, October 28 , 1988 . Weather Asst . Supt . Fabbroni reported that the weekend storm caught everyone by surprise and the Department of Public Works was not prepared for a snow storm. It was necessary for the tree crew to work all weekend. Commissioner Gerkin asked Asst . Supt . Fabbroni what kind of service the city may provide for taking away the fallen limbs from this weekend storm that have dropped on private property. Asst . Supt Fabbroni responded that the City is responsible for only the limbsthat .have dropped from City trees (trees between the street and sidewalk) . However, small amounts of limbs can be cut up and put out with the regular trash. Stewart Park Q Asst . Supt . Fabbroni reported that the roofing materials for the bathhouse and pavilion have arrived and repairs will begin within a week. Completion is expected by November 21 , 1988 . The bathrooms in the boathouse on the west end of the park have new plumbing and have been made handicapped accessible . Youth Bureau Asst . Supt . Fabbroni reported that the DPW and the Centennial Commission have devised a Centennial project for Gibbs Drive in front of the Youth Bureau Building. Materials will be delivered next week. Street Trees Asst . Supt . Fabbroni reported that deliver of street trees is expected next week. Fifty (50) trees Till be planted where it was necessary to remove old trees . REPORT OF CITY ENGINEER: Water System Engineer Gray reported that the intake at the sixty-foot reservoir was blocked this past week. The water level at the reservoir was down to twenty-five (25) feet and debris material was ten (10) feet over the intake . The reservoir needs immediate excavation to remove debris from the intake area. It was necessary to obtain water temporarily from Bolton Point . Madison Street Bridge Engineer Gray reported that work is proceeding on Madison Street Bridge but the project is approximately two weeks behind schedule . The handrails are going in this week. Stewart Avenue Bridge Engineer Gray reported that work on the Stewart Avenue Bridge has been started by our consultants . Thurston Avenue Bridge Wor-F on Thurston Avenue Bridge has not been started. West Side Sidewalks Engineer Gray reported that the work on West Side Sidewalk Projects is proceeding on schedule . Assessments for that work -is to come along shortly. ct r� 54 October 26 , 1988 -4- Youth Bureau Arbitration Engineer Gray reported that the Youth Bureau Arbitration for the concrete work and stucco is coming up the second week of November 1988 . HIGHWAY ITEMS: Elmira Road Sidewalks The need for pedestrian sidewalks along Meadow Street and Elmira Road has been a subject of discussion for a long period of time . Resolution By Commissioner Sprague : Seconded by Commissioner Stone WHEREAS the need for such sidewalks seems to be growing and WHEREAS the abutting property owners would have to pay for the installation of the sidewalks if ordered constructed by the Board, now therefore be it RESOLVED, That a Public Information Meeting be held at 7 : 30 P.M. on a date to be announced to discuss and receive input from the public concerning the construction of sidewalks on Meadow Street and the Elmira Road from Clinton Street southernly to the City line , and be it further RESOLVED, That the owners of all abutting property in this area where sidewalks do not now exist be notified of the Public Information Meeting. Carried Unanimously PARKING AND TRAFFIC ITEMS Hand icappe Par ing Space Requests have been received to establish a handicapped parking space in the vicinity of Albany and State Streets . Resolution By Commissioner Daley: Seconded by Commig'sioner Cannon RESOLVED, That the existing handicapped parking space on the south side of the Central Fire Station Parking Lot be relocated to the north side of the lot near State Street . Discussion followed on the floor. Commissioner Reeves reported that the N.Y.S. Construction Code refers to the American National Standard Specifications for making buildings and facilities handicapped accessible and usable by handicapped people. Their recommendation is that parking spaces designated for physically handicapped persons and accessible passinger loading zones that serve a particular building shall be located on the shortest possible circulation route to an accessible entrance to the building. Commissioner Reeves stated that this also applies to polling places . The parking space in question has to stay where it is . Commissioner Daley withdrew the resolution as it is still in committee . Further discussion followed in regard to other requests for handicapped parking spaces in this area. CREEKS, BRIDGES, PARKS ITEMS: Sri Chinmoy Peace Mile A request was received at the Board of Public Works meeting of October 12 , 1988 to establish a "Sri Chinmoy Peace Mile" in the vicinity of Cass Park. This request was referred to the Board as a Committee of the Whole with power to act . The Committee at its meeting of October 19 , 1988 , approved this request . October 26 , 1988 55 - 5- Resolution By Commissioner Stone : Seconded by Commissioner Gerkin RESOLVED, That the Board of Public Works approve the Committee action regarding this request . Carried Unanimously SOLID WASTE ITEMS: Filing of an Application for State Grant-In-Aid T e following is a Resolution authorizing the Filing of an Application for a State Grant-In-Aid for Local Resource Reuse and Recovery Program and signing of State Contract , under the appropriate Laws of New York State . Resolution By Commissioner Reeves : Seconded by Commissioner Stone WHEREAS Chapter 615 of the Laws of 1987 and Chapter 70 of the Laws of 1988 of the State of New York provides financial aid for local resource reuse and recovery programs ; and co WHEREAS The City of Ithaca herein called the MUNCIPALITY, o ,has examined and duly considered Chapter 615 of the Laws of 1987 and Chapter 70 of the Laws of 1988 of the State of New York and MUNICIPALITY deems it to be in the public interest m and benefit to file an application under these laws ; and Q WHEREAS, it is necessary that a Contract by and between THE PEOPLE OF THE. STATE OF NEW YORK, herein called the STATE, and the MUNCIPALITY be executed for such STATE aid; now, therefore , be it RESOLVED by the City of Ithaca Board of Public works , 1 . That the filing of application in the form required by the Stateof.New York and in conformity with Chapter 615 of the Laws of 1987 and Chapter 70 of the Laws of 1988 oT t e State of New York is hereby authorized including all under- standings and assurances contained in said,r 2 . The Assistant Superintendent of Public Works is directed and authorized as the official representative of the MUNCIPALITY to act in connection with the application and to provide such additional information as may be required and to sign the resulting contract if said application is approved by the STATE; 3 . That the MUNCIPALITY agrees that it will fund its portion of the cost of said Local Resource Reuse and Recovery Program. 4. That the MUNCIPALITY OR MUNICIPALITIES set forth their respective responsibilities by attached joint resolution relative to a joint Solid Waste Recovery and Management Project . S. That four (4) Certified Copies of this Resolution be prepared and sent to the DIRECTOR, DIVISION OF SOLID WASTE, NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION, ALBANY, NEW YORK 12233-4010 , together with a complete application. 6 . That this resolution shall take effect immediately. Assistant Superintendent of Public Works Fabbroni gave background information on the resolution. He stated that this is a one- time grant and is provided for education and coordination efforts of recycling programs . A vote on the resolution resulted as follows : Carried Unanimously October 26, 1988 56 REPORT OF SPECIAL COMMITTEES: Au it Report Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the bills listed on the following Abstract be approved for payment : Abstract No . 20 General Fun . . . . . . . . . . . . . $ 166 , 908 . 59 Water and Sewer Fund . . . . . . . . . $ 8 , 475 . 79 Joint Activity Fund. . . . . . . . . . $ 4, 461. 31 Capital Projects . . . . . . . . . . . $ 115 , 638 . 60 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Budget Recommendations Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin WHEREAS the Board of Public Works has spent many hours constructing a program of Budget recommendations that reflect the needs of a public works program for the residents of the City of Ithaca, now therefore be it RESOLVED, That Common Council be respectfully requested to include the Board in deliberations concerning the additions or deletions to the Board' s Budget recommendations , and be it further RESOLVED, That Common Council be respectfully requested to send the proposed Department of Public Works Budget back to the Board of Public Works for comment and input before final passaze . Discussion followed in regard to the budget process . Commissioner Cannon explained that this was in addition to the already existing procedure . A vote on the resolution resulted as follows : Carried Unanimously REPORT OF BOARD LIAISONS Farmer ' s mar et Common Council Liaison Nichols reported that the Common Council has started negoiations with the Farmer' s Market for long range planning. Commons Advisory Board Commissioner Reeves reported that the Commons Advisory Board met on October 21, 1988 . A concern was discussed in regard to the necessity of armored vehicles driving on the Commons . ADJOURNMENT: On a motion the meeting adjourned at 5 : 25 p.m. Jean Hankinson, Administrative o n C. lgbtenberger ayor Secretary -,),,0,D OF P :,,LIC WORKS PROCEEDINGS ACCOUHT,` R3C;:IVABLE OCTOr ;R ,.. , 19'.8 14208 Alfred & Sam Leonardo G2122 33.32 142:.;9 Pamela Mackesev F2144 358.40 14270 Town of Lansing G2374 82.53 14271 Mei-Ku Huang G2122 49.64 14272 Katherine Skelton G2122 100.20 14273 Nates Floral Estates G2122 66.64 14274 William & Howard Lelik G2122 27.04 14275 Town of Ithaca G2374 597.47 14276 Town of Lansing G2374 53.77 14277 Mic :ael LOPinto F2144 13.14 G2122 8.76 14278 Ro,:ert E Terry F2144 374.60 G2122 284.60 14279 Robert C Camp F2144 46.04 14280 Andrew & Siaron Consalvi F2144 427.80 14281 Newell & Ardis Willcox G2122 874.40 14282 Jo:::n W Wishart F2144 193. 20 G2122 175.20 1423 Peter & Kinga Gergely F2144 291.60 G2122 273.60 142;4 MNK Building Assoc. F2144 179.11 1° 2-': Paolangeli Contractors F2144 x:9.94 G2122 75.56 142- Twin Torch Inc F2144 379.54 & Debora'. Manning F2144 209. 13 ? � lro & Yen Bui F2144 15.00 `f Lena Cooke F2144 15.00 142.90 A J Eckart F2144 61.60 14291 Mica.ael & Barbara Cerza F2144 32.125 14292 Cornell University F2144 203.0 G2122 205.84 14293 B & B Realty F2144 273.79 G2122 245.55 1,294 Cornell University F2144 244.57 G2122 244.57 14295 INHS- Elmer Hubble F2144 264.23 14296 Town of Dryden G2374 1110.44 14297 Morse Chain Co G2120 175.00 14298 Town of Ithaca G2374 461.75 14299 Town of Ithaca G2374 348.75 14300 Town of Ithaca G2374 424.28 14301 Town of Ithaca G2374 444.50 14302 Town of Ithaca G2374 17.96 14303 Town of Ithaca G2374 39 .00 14304 Town of It:iaca G2374 875.61 WR 3676.09 SR 7806.06 TOTAL $ 11,43 2. 15 APPROVED BY FINANCE COMMITTEE i& 2285 Ithaca Centennial A391-20 333.85 2226 Void 2287 C-M Fiber Inc A2651 370.87 2282 Roger Johnson A1710 15.00 22C'9 Howard Fuller & Kenneth Nash A1710 15.00 2290 Charles & Philomena Curley A1710 25.00 2291 Harold & Kay Lee A1710 25.00 2292 Jason Fare A1710 25.00