HomeMy WebLinkAboutMN-BPW-1987 71
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. January 14 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) - Nichols , Reeves , Gerkin, Slattery, Daley
OTHERS PRESENT:
Supt . of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
City Engineer - Gray
Deputy City Controller - Cafferillo
Deputy City Clerk - Brown
City Chamberlain - Parsons
City Attorney - Nash
Purchasing Agent - Clynes
Council Liaison - Hoffman
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
0)
(T) MINUTES :
co Approval of Minutes of December 17 , 1986
m By Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That the Minutes of the December 17 , 1986 meeting
Q be approved as published.
Carried Unanimously
Correction of Action Taken at the December 17 , 1986 Meeting
Supt . Dougherty stated that the minutes accurately reflected
the action taken at the meeting of December 17 , 1986 ; however,
a correction of the action needs to be approved. The Board
approved payment request #4 , at the December 17 , 1986 meeting,
from McGuire and Bennett in the amount of $122 , 170 . 00 for
work performed in connection with Collegetown Street Improvements .
There was an error made in presenting this bill for payment
a second time .
Resolution
By Comm. Slattery: Seconded by Comm. Reeves
RESOLVED, That the action taken by this Board on December
17 , 1986 regarding payment request #4 from McGuire and Bennett
for work in connection with the Collegetown Street Improvements
be negated.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Water and Sewer Committee
Comm. Gerkin requested t e addition of Item B - Payment Request-
Central New York H & E Co . , Inc.
No Board member objected.
Mayor Gutenberger requested the addition of Election of Vice
Chairman of the Board, under Communications from the Mayor.
No Board member objected.
Comm. Nichols requested the addition of a Report of the "Committee
of the Whole" , before Report of Other Department Heads .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Board of Public Works - Appointments
Mayor Gutenberger announced that Common Council had approved
his reappointment of Comm. Nichols and appointment of Joseph
Daley, 218 S. Albany Street to fill Marc Albanese ' s unexpired
term, but that his reappointment of Comm. Stone had been
tabled.
72
- 2- January 14 , 1987
Joseph Daley was sworn into office by Deputy City Clerk Brown,
and was seated with the Board.
Election of Vice Chairman of the Board
Comm. Slattery moved that Comm. Nichols be nominated as Vice
Chairman of the Board of Public Works for 1987 . Comm. Gerkin
seconded the motion.
Resolution
By Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That Commissioner Nichols will serve as the Vice
Chairman of the Board of Public Works for 1987 .
Carried Unanimously
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Center for the Arts at Ithaca, Inc . - The Hangar Theatre
Thomas Nieder orn of 310 W. State Street appeared before
the Board on behalf of the Hangar Theatre to present a proposal
which is two-fold:
"1 . To obtain approval from the Ithaca Board of Public
Works for construction of a new building adjacent
to the Hangar Theatre at Cass Park which is to
be Phase 1 of a three phase improvement .
2 . To begin discussions which will lead to an extension
of the current lease between the City and the Center
for the Arts (or some similar istrument) for continued
use of the Hangar premises for a long enough period
to justify the large capital improvement expenditure
planned.
The building proposed is to be approximately 40 ' x 80 ' in
area. It is to provide space for a set shop, costume shop
and theatre storage . (Refer to sketch that was presented 00"o
to the Board) . A building system similar to that provided
by Morton Buildings of Cortland, Chaparel Buildings of Chittenango
or Agway is proposed because of lightness of weight , speed
of erection and economy. The building will be a free-standing,
clearspan, post frame construction erected by the manufacturer
on a concrete slab to be provided by the Center for the Arts .
The exterior skin and roof will be of painted steel . Insulation,
an approved ventilation system and sprinklers will be installed.
It is hoped that construction can begin as soon as weather
permits and designs are approved by the Building Department .
If this happens , the building would be available for use
during part of the 1987 season. Major funds for construction
will come from the State Natural Heritage Trust which has
approved an $80 , 000 grant for this project . "
Resolution
By Comm. Nichols : Seconded by Comm. Slattery
RESOLVED, That the Hangar Theatre proposal be referred to
the appropriate committee for review and report back to the
Board, and be it further
RESOLVED, That the Supt . be directed to notify the Planning
and Development Board, and all other appropriate bodies ,
of the proposal for their input .
Carried Unanimously
Johnson Boat Yard - Question of Ownership - Pumping Station
Tom Cleveland of 101 Pier Road, Johnson Boat Yard, appeare
before the Board in regard to a possible encroachment on
their property by the City. He stated that they have tried
to resolve this matter for several years , and presented background
to the Board. Mr . Cleveland gave City Attorney Nash a survey
map of the property in question. City Attorney Nash, and
the Engineering staff will review the matter and report back
to the Board.
73
-3- January 14 , 1987
One Year Revocable License - 130 Oakwood Lane
Attorney Ralph BarnarcT, 200 E. Buffalo Street , appeared before
the Board in regard to a driveway at 130 Oakwood Lane that
is on public property. The Board of Public Works , at their
meeting of December 17 , 1986 , granted a one year revocable
license to the owners of 130 Oakwood Lane , subject to City
Attorney approval and appropriate charges . Mr. Barnard presented
background to the Board. He said that when the owners conveyed
property in the subdivision that they mistakenly conveyed
a right-of-way over property originally conveyed to the City.
Mr. Barnard requested that a deed of correction be granted.
Resolution
By Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That the matter of the city right-of-way at 130
Oakwood Lane be referred to the City Attorney for review
and report back to the Board for action at the next regularly
scheduled meeting, to be held on January 28 , 1987 .
Carried Unanimously
0) Char-Pit Restaurant - Water Leakage - Water and Sewer Bill
Guilie Lucatelli of 205 Elmira Road appeared before the Board
in regard to a large water leak* discovered by Mr. Gordon
m Morgan during his investigation at the Char-Pit Restaurant .
co The bill that was received reflected the large leakage (break
Q under concrete floor) ; and per Mr. Morgan' s suggestion ,
Mr. Lucatelli requested expungement of the sewer portion
of the bill (bill #490003551) since the water did not go
in the sanitary system.
* (approximately 1, 255 cu. ft .
per 24-hour period)
Resolution
By Comm. Gerkin: Seconded by Comm. Slattery
RESOLVED, That Mr. Lucatelli ' s request for expungement of
the sewer portion of the bill ($971 . 80) be referred to the
appropriate committee for review, and that a waiver of the
penalty be granted until the Board can act on the matter.
Carried Unanimously
REPORT OF COUNCIL LIAISON:
Common Council Liaison - Approintment - 1987
Mayor Gutenberger announced that Alderperson Hoffman will
be the Common Council Liaison for another year.
Alderperson Hoffman said that Common Council at their last
meeting tabled Comm. Stone ' s reappointment due to their concern
regarding her health. The Charter stipulates that this appointment
needs Common Council approval . He asked that opinions , views
on the matter be shared with Common Council members before
their next meeting.
REPORT OF SUPERINTENDENT:
Appointments
Supt, Dougherty reported that he has appointed Ed Smith, provisonal
pending classification as a 2-A Sewage Treatment Plant Operator
at an annual salary of $15 , 989 , effective January 20 , 1987 ,
and he asks the Board' s concurrence .
Resolution
3y Comm. Slattery : Seconded by Comm. Gerkin
RESOLVED, That the Board of Public Works approve the appointment
of Ed Smith, provisional pending classification as a 2-A
Sewage Treatment Plant Operator, at an annual salary of $15 , 989 ,
effective January 20 , 1987 .
Carried Unanimously
-4- January 14 , 1987
REPORT OF ASSISTANT SUPERINTENDENT:
Asst . Supt. Fabbroni stated that his department had survived
the recent snow storm and that his employees had an opportunity _
to use the snow blower; an upgraded storm sewer would be
put in on Linden Avenue ; they are planning to replace a section
of the Cascadilla Creek wall ; renovation of the fourth floor
of City Hall is underway; and they are working with Mary
Adelman of the Shade Tree Committee , etc. .
Mayor Gutenberger asked if Mr. Fabbroni thought the Linden
Avenue storm sewer project would cause a major disruption
in the traffic flow.
Mr. Fabbroni said it should only be a 2 - 3 day project and
that he did not anticipate a major disruption.
Comm. Nichols reported that at the last Common Council meeting
a citizen from Columbia Street said the street was not being
plowed. Mr. Fabbroni reassured the Board that the street
would be maintained.
REPORT OF CITY ENGINEER:
City Engineer Gray reported that he had had his "introduction
to Civil Service" , that the pre-bid conference will be held
on January 15 , 1987 regarding the Police Communication Room,
and that he was becoming familiar with the local names and
ongoing City projects and the monitoring of these projects
by staff.
Mayor Gutenberger reported that Supt . Dougherty had received
a letter regarding the Ithaca Youth Bureau Building from
William C. Pahl Construction Company indicating a readiness
for "beneficial occupancy by March 31 , 1987 . " Supt . Dougherty
responded with a letter dated January 7 , 1987 , which was
to be regarded as official notice that it is his intent "to
start moving the Youth Bureau into the subject building on
Wednesday, April 1 , 1987 ," and that they should plan their
schedules accordingly.
Mayor Gutenberger reported that it has been necessary for
the Department of Public Works to secure the Strand Treatre
building. They were requested by the Building Department
to secure the building for safety reasons .
REPORT OF THE "COMMITTEE OF THE WHOLE"
Comm. Nichols reported that the Board of Public Works (including
Comm. Stone and newly appointed Comm. Daley) met on January
7 , 1987 as a committee of the whole to discuss the organization
and general procedures for the Board for the coming year.
Comm. Nichols presented the procedures that were recommended
by the Committee of the Whole and they appear as they were modified
after discussion below:
111 . For the year 1987 the Board will meet every Wednesday
at 4 : 00 P.M. . The official voting meetings will continue
to be the second and fourth Wednesday of every month.
On the other Wednesdays the Board will meet as a Committee
of the Whole . (Common Council Chambers will be reserved
for the Board every Wednesday) . This action will eliminate
the need for standing committees of the Board.
2 . Supt . Dougherty will arrange to have a secretary for
the meetings of the Committee as a Whole so there will
be notes' of the subjects discussed and of the resulting
decisions . The agendas for these meetings and the notes
will be distributed to members of Common Council , the
Planning Department , and others who should be informed.
75
-5- January 14, 1987
3 . Each member of the Board will take responsibility for
being particularly well informed about the needs and
work of certain areas of the Board' s responsibilities .
The following division is adopted:
Daley - Transit , City Buildings and Properties (leasing,
disposal , etc. )
Gerkin - Water , Sewer, Storm Drains , SJS
Nichols - Parking, Traffic
Reeves - Solid Waste , Recycling
Slattery - Highway (streets and curbs , lighting, trees ,
snow removal)
Vacant - Parks , Streams and Banks , Bridges
The responsibility for approval of the audit will be
divided among the Board as follows :
January and February - Reeves
March and April - Gerkin
May and June - vacant
CD July and August - Nichols
September and October- Slattery
November and December- Daley
co 4 . It is suggested that the Committee Liaisons be those
cc intended by the Mayor except that Daley will fill the
Q vacancy as liaison to the Planning 'Board. Liaisons as
follows :
Youth Bureau - Reeves
Capital Projects Review - Nichols and Reeves
Commons Advisory Board - vacant
Hydropower Commission - Nichols
Planning Board - Daley
Special Joint Sewer Committee - Gerkin, Slattery, *Schickel
(*will continue to serve
in this capacity)
Six Mile Creek Committee - Gerkin
Conservation Advisory Council - Daley
S . The procedure for approval of payments will be modified
in the interests of efficiency. The information will
be provided to the Board but the approvals will be made
as part of the audit . Awarding of bids will continue
as in the past .
6 . It is requested that the Mayor place a report from the
Board on the agenda of each regular meeting of Common
Council , preferably as the 7th itemti The Vice Chairman,
or his or her designee will report for the Board.
Alderperson Hoffman asked if they intended to take official
votes since the Board will be meeting as a Committee of the
Whole ; official action will take place at the regularly
scheduled Board meetings .
Resolution -
By Comm. Nichols : Seconded by Comm. Gerkin
RESOLVED, That the procedures presented by the Committee
of the Whole , and modified after discussion, be adopted as
the procedures to be followed in 1987 .
WATER AND SEWER COMMITTEE:
Request for Expungement of Water Penalty
A letter has been received from Dr. Harold Purdy requesting
expungement of the late penalty on a water bill .
Resolution
By Comm. Gerkin: Seconded by Comm. Nichols
RESOLVED, That this letter he referred to Commissioner Gerkin
for consideration at the next committee meeting, to be held
on January 21 , 1987 .
Carried Unanimously
-6- January 14 , 1987
Payment Request - Central New York H & E Co . , Inc.
By Comm. Ger in: Seconded by Comm. Slattery
RESOLVED, That payment request #3 from Central New York H & E
Co. , Inc. for services rendered in connection with the Relocation
of a Raw Water Main, be approved in the amount of $20 , 343. 00 .
Carried Unanimously
STREETS, FACILITIES, PARKS AND REUSE COMMITTEE:
Payment Request - Ithaca Youth Bureau
By Comm. Ger in: Seconded by Comm. Nichols « +
RESOLVED, That the following payment requests made in connection
with the construction of the Ithaca Youth Bureau Facility,
be approved for payment :
a. Wm. C. Pahl Construction Co . , Inc. for general
contract work - $45 , 299 . 00 (payment request #11)
b. Williams Electrical Construction for electrical
work - $6 , 183 . 49 . (payment request #11)
C. James L . Lewis , Inc . for plumbing and sprinkler work
- $7004 . 00 . (payment request #3)
d. A.J. Eckert Company, Inc. for heating and ventilation
work - $2 , 565 . 00 . (payment request #8)
Comm. Slattery asked if these were final payments - none
are final
A vote on the resolution resulted as follows :
Carried Unanimously
Payment Requests - Fratto Brothers (retainage)
By Comm. Gerkin: Seconded y Comm. Slattery
RESOLVED, That the retainage being held in connection with
the Elm Street Widening_- Project , be released to Fratto Brothers ,.
in the amount of $2 , 450. 00 .
Carried Unanimously
Payment Request - Seneca Street Parking Garage
By Comm. Ger in : Seconded y Comm. Nichols
RESOLVED, That the following payment requests made in connection
with the restoration of the Seneca Street Garage , be approved
for payment :
a. Empire Soils , Inc. - $112 . 00
b. Sear-Brown Associates - $4, 336 . 34
Carried Unanimously
Payment Request - Dryden Road Parking Garage
By Comm. Ger in: Seconded by Comm. Nichols
RESOLVED, That the following payment requests made in connection
with the Construction of the Dryden Road Parking Garage ,
be approved for payment :
a. Empire Soils , Inc. - $5, 811. 00
b . McGuire & Bennett , Inc . - $220 , 115 . 00 (payment #6)
C. Edward Joy Company - $8 , 673 . 50 (payment #4)
Comm. Nichols asked when the garage will be ready for use .
Supt . Dougherty responded that it will be ready for use around
June .
A vote on the resolution resulted as follows :
Carried Unanimously
77
- 7- January 14, 1987
Payment Request - Collegetown Improvements
By Comm. Ger in: Seconded by Comm. Daley
RESOLVED, That a payment request from McGuire and Bennett ,
Inc. , payment request #5 , for work in connection with the
Collegetown Improvements project , be approved in the amount
of $29 ,355 .
Carried Unanimously
SPECIAL COMMITTEES :
Au it
By Comm. Reeves : Seconded by Comm. Gerkin
RESOLVED, That bills audited and approved by Comm. Reeves
as listed on Abstract No . 1 in the amount of $29 , 893 . 93 for
the General Fund, and in the amount of $3 , 171 . 80 for the
Water and Sewer Fund, be approved for payment ; and that bills
submitted in connection with the construction of the Ithaca
Area Wastewater Treatment Plant (Abstract No . 34) which have
been reviewed by the SJS sub-committee , be approved in the
amount of $493 , 628 . 45 .
Carried Unanimously
REPORT OF BOARD LIAISON:
Mayor Gutenberger reported that former Board of Public Works
co Commissioner Gerald Schickel will continue to serve as liaison
m to the Special Joint Sub-committee (SJS) .
Q ADJOURNMENT:
On a motion the meeting adjourned at 5 : 50 P.M.
Ruthann Brown C�,,6J n C. G enber r
Deputy City Clerk J ayor
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PHASE 3 I .
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BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
January 14, 1987
13676 Jacques Mauboussin G2122 19.30
13677 John Bentkowski G2122 20.97
13678 Shirley Valenza F2144 13.39 G2122 8.93
13679 Arthur Lustgarten F2144 20.65 G2122 13.76
13680 I D Booth F2144 27.10 G2122 18.07
13681 Christine Bustle F2144 20.46 G2122 13.64
13682 Joseph Ciaschi F2144 21.42 G2122 14.28
13683 Gabriel Sullivan F2144 508.20 G2122 264.80
13684 Eric Dicke F2144 826. 20 G2122 1452.00
13685 Theron Johnson F2144 457. 20
13686 John Novarr F2144 534.66
13687 Henderson-Johnson F2140 34.73
13688 Daniel McConnell F2140 340.90
13689 City of Ithaca F2803 425.28
13890 Town of Ithaca G2374 162.89
13691 Town of Ithaca G2374 345.30
13692 Town of Ithaca G2374 271. 29
13693 Town of Ithaca G2374 140.83
13694 Town of Ithaca G2374 140.83
13695 Town of Ithaca G2374 239.69
13696 Town of Ithaca G2374 195.12
13697 Dryden Sewer Dist G2374 651.83
13698 Morse Chain Co. G2122 175.00
13699 McGuire & Bennett F2144 137.89
13700 McGuire & Bennett F2140 31.60
13701 Jason Fane F2144 48.00
13702 Edward Kabelac F2144 24.00
13703 C Fontana F2144 32.00
WR TOTAL 3503.68 SR TOTAL 4148.53
TOTAL $7652.21
APPROVED BY FINANCE COMMITTEE
2024 Ignacio Serrano A1710 25.00
2025 William Lower A1710 25.00
2026 William Avramis A1710 25.00
2027 Orson Ledger A1710 25.00
2028 Jason Fane A1710 25.00
2029 R H P A1710 25.00
2030 R H P A1710 25.00
2031 Gus Lambrou A1710 25.00
2032 Jason Fane A1710 25.00
2033 Orson Ledger A1710 25.00
2034 Jason Fane A1710 25.00
2035 Orson Ledger A1710 25.00
2036 William P-Getting A1710 15.00
2037 David W Minks A1710 25.00
2038 Sara Pines & H P Schultz A1710 30.00
2039 Agway Petroleum Corp A2590 12.00
2040 Byway Partnership A2590 365.56
2041 Byway Partnership A2590 554.61
2042 Paul & Lois Ecklund A2590 52.93
2043 First & Adams Inc. A2590 26.24
2044 Hess Gas Station A2590 89.07
2045 George & Gus Lambrou A2590 66.41
2046 McPherson Sailing Products A2590 14.49
2047 McPherson Sailing Products A2590 502.84
2048 Monroe Muffler A2590 376.49
3049 Pierce & Cleveland Inc. A2590 402. 29
3050 Jan C Bogowicz A2590 53.98
3051 The Salvation Army A2590 425.58
Page 2
3052 U-Haul of Central New York A2590 195.73
2053 Computerland of Ithaca A2590 30.36
2054 Wendy' s Old Fashioned Hamburgers A2590 198.36
2055 Dr. Milton Weiner A2590 1156.19
2056 Mary Weiner A2590 319.81
2057 Robert S Wood A2590 684.16
2058 Bill Zikakis Chevrolet, Inc. A2590 156.67
2059 Zikakis Imports A2590 259.09
2060 Ruth & Vasilios Zikakis A2590 187.06
2061 Cayuga Lumber A2590 1244.69
2062 Anna Steinkraus A2590 1035.34
2063 Peter Zaharis A2590 821.44
2064 Fall Creek Associates A2590 459.38
2065 David Zwiebel A2590 10.41
2066 Block 99 Partnership A1720 4500.00
2067 New York Telephone A2560 6.00
2068 New York State Electric & Gas Corp A2560 20.00
TOTAL 14,597.18
47?
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. January 28 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) - Nichols , Reeves , Gerkin, Slattery, Daley
OTHERS PRESENT:
Supt. of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
City Engineer - Gray
Deputy City Controller - Cafferillo
Deputy City Clerk - Brown
City Chamberlain - Parsons
Purchasing Agent - Clynes
LO City Attorney - Nash
()o Community Development Administrator - Goldwyn
M PLEDGE OF ALLEGIANCE:
ED Mayor Gutenberger led all present in the Pledge of Allegiance to
M the American Flag.
Q
MINUTES :
Approval of Minutes of January 14 1987
By Comm. Slattery: Seconded by Comm. Reeves
RESOLVED, That the Minutes of the January 14 , 1987 meeting be
approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Water and Sewer Items
Comm. Gerkin reported that he had a clarification on Item A - the
Bid Return - Annual Chemical Requirements .
No Board member objected.
Mayor Gutenberger requested the substitution of Audit Report ; due
to the new format .
No Board member objected.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Ithaca Festival , Inc. - Lou Cassaniti
Mr . Lou Cassaniti , Board Member of the Ithaca Festival , Inc. appeared
before the Board, on behalf of Ithaca Festival ' 87 , to request the
Board' s approval for the use (closing) of Cayuga Street , from Seneca
Street to Green Street , on Saturday, June 6 , 1987 from 9 : 00 A.M. to
5 : 00 P.M. . He said the Festival would like to put six to eight
exhibits along that street in conjunction with the Festival . This
will eliminate some of the congestion on the Commons and help keep
the fire lanes open. Mr. Cassaniti said that he had discussed the
request with the Commons Advisory Board and that they had approved
the request .
Resolution
By Comm. Nichols : Seconded by Comm. Slattery
RESOLVED, That the request to close Cayuga Street , from Seneca
Street to Green Street , on Saturday, June 6 , 1987 be referred to
Committee under the heading of Parking and Traffic for review and
report back to the Board.
Carried Uanimously
W80
-2- January 28 , 1987
REPORT OF CITY ATTORNEY:
Center for the Arts at Ithaca, Inc. - The Hangar Theatre - Proposal
City Attorney Nash reported t at at the Committee of the Whole meeting
on January 22 , 1987 he discussed the lease between the City and the
Hangar Theatre. He obtained a copy of the old tri-partite agreement
that was between the City, the not-for-profit corporation, and the
State . He said the agreement basically "spelled-out" how the parties
would utilize the property - - the State for marina purposes , the
City for park purposes , and the not-for-profit corporation for theatre
performing arts purposes . All parties agreed that they would abide
by that agreement and any change would be subject to approval by all
parties . City Attorney Nash said that it was his opinion that the
parties to the agreement (State , City, and not-for-profit corp. ) are
"locked-in" to maintaining the performing arts center there for the
not-for-profit corp . unless they were all in agreement not to have
it there . Comm. Daley asked how the State law that requires Fair
Market Value for leasing and renting public property would effect
this situation. City Attorney Nash responded that the agreement
may transcend that , because basically the agreement has provided
that the respected property will be used for specific purposes , and
the facility has always been rented to them for a nominal rate in
the past . Also , Mr. Niederkorn ' s proposal will significantly benefit
the City, by improving the property. City Attorney Nash was directed
to expediously obtain an opinion from the Attorney General ' s Office ,
(and/or the appropriate office that entered into the agreement on
behalf of the State) , on their continuing understanding of the parties
rights and obligations under the tri-partite agreement , and their
view on a continual long-lease agreement . City Attorney Nash will
report back to the Board on his findings . Supt . Dougherty was directed
to contact Mr. Niederkorn and ask him to attend the next Committee
of the Whole meeting to discuss : (1) Site Plan for Review and (2)
the Environmental Impact Review (Short form) . omo
Johnson' s Boat Yard - Pumping Station (Possible Encroachment)
City Attorney Nash reported that Mr. Tom Cleveland had not replied
to his letter, or his request for documentation (ie . a survey map )
a statement of what it is he wants , etc . ) .
Winkleman Property - Land Donation
City Attorney Nash reported that Peter Winkleman, who owns a 0 . 28
acre parcel of land at the intersection of Third and North Meadow
Street has offered to donate the parcel to the City. The property
was originally part of a larger tract which included the 10 acres
recently purchased from NYSEG, and may be useful as a way to incorpo-
rate a pedestrian access (Ithaca Industrial Park) . The property was
appraised at $8 , 400 by North East Appraisals and has an outstanding
tax liability of approximately $744 in current and past taxes , which
the City would be paying upon acceptance of the land.
Mr. Winkleman has tendered a Quit Claim Deed for the property to
the City; the Board is being requested to endorse the City' s accep-
tance of the property. A discussion ensued at which time Glenn
Goldwyn, Community Development Administrator and Debra Parsons ,
Chamberlain, answered the Board' s questions , and addressed their
concerns regarding the conveyance of the Winkleman property to
the City.
Resolution
By: Comm. Slattery: Seconded by Comm. Gerkin
WHEREAS, the City of Ithaca has been offered a 0. 28 acre parcel of
land identified by Tax Parcel #36-1-3 . 3 and located at the intersec-
tion of Third and North Meadow Streets , and
X81
-3- January 28 , 1987
Resolution (cont . )
WHEREAS, the offered land abuts the City of Ithaca owned Ithaca
Industrial Park and the acceptance of the land would enhance that
property' s development,
NOW, THEREFORE BE IT RESOLVED, That the Board of Public Works
recommends the acceptance of the subject land by the Common
Council .
Carried Unanimously
REPORT OF ASSISTANT SUPERINTENDENT:
Assistant Supt. Fab roni reported that he had just returned from
a hazardous waste seminar, and that he would be forwarding informa-
tion along to department heads . He , also, reported on the depart-
ment ' s procedures regarding snow removal and parking, particularly
in the collegetown area during the last two snowstorms . Comm.
Lo Gerkin asked the Supt . if the "No Parking Signs For Snow Removal"
were being dated, as requested previously by the Board. Supt .
M Dougherty responded that they did try dating the signs but it
(T) was not successful ; the signs are not dated. The Assist . Supt .
m said that the biggest problem seemed to be with the signs that
are being removed. A 3-day inspector school will be held in
Q Ithaca next week; City Hall renovations are contuing; and improve-
ments have begun that were identified in the Handicapped Access
Report . Comm. Nichols said that he was told that citizens had
called the department to report that sidewalks were not cleaned
(cleared of snow) and they were told they had to leave their name
and address before the report of unclear sidewalks would be accepted.
He asked why the department had this policy. The Supt. said the
policy had been in effect for a number of years and was approved
by the Board. Mayor Gutenberger said he felt the policy prevented
selective enforcement ; Assist . Supt . Fabbroni said the name of the
caller (informer) is kept confidential .
REPORT OF ..CITY ENGINEER:
City Engineer Gray reported that he has been attending meetings
regarding various matters (ie. Collegetown Phase II ; discussion
with NYSEG re : lighting in the collegetown area; Farmer Market
site) ; bids came in on the police communications room; bids
came in for the City' s chemical requirements (memo addressed
to the Supt . from the City Eng. dated 1/28/87 re : annual chemical
requirements-copies were given to the Board) ; and he has had an
introduction of City-owned streets vs . non-City owned streets , etc . .
Comm. Gerkin said that the Board had not had an opportunity to
attend a presentation, review, or provide input to Phase II College-
town Improvement Project , and he asked if they would be afforded
this opportunity in the future . Supt . Dougherty said he would
make a request that the Board be included in the procedures .
WATER AND SEWER ITEMS :
Annual Chemical Requirements - Bid Return
Bids were received on January 21, 1987 - for supplying annual chemical
requirements as shown on the bid sheet attached to the agenda.
Resolution
By Comm. Gerkin: Seconded by Comm. Slattery
RESOLVED, That on recommendation by the City Engineer, the bids
received for the water and wastewater chemicals (Annual Chemical
Requirements) be awarded to the responsible low bidders .
Carried Unanimously
S�
-4- January 28 , 1987
WATER AND SEWER ITEMS: (cont . )
Request for expungement of water and sewer bill
Dr. Harold Purdy has requested that a penalty on a water and sewer
bill be waived due to a change in the officers of the corporation.
The Board has investigated the matter with the City Chamberlain
and has made the following decision:
Resolution
By Comm. Gerkin: Seconded by Comm. Nichols
RESOLVED, That Dr. Purdy' s request for expungement of the water and
sewer bill penalty, be denied.
Carried Unanimously
Request for ex un ement of portion of sewer bill - 205 Elmira Road
Guillie Lucatelli has requested that a portion of the sewer bill
at 205 Elmira Road (Charpit) be expunged due to a large water
leak where the water did not enter the sewer system.
Resolution
By Comm. Gerkin: Seconded by Comm. Nichols
RESOLVED, That part of the sewer portion of bill #490003551 for
205 Elmira Road, be expunged in the amount of $851 . 40 .
Carried Unanimously
BUILDINGS, PROPERTIES, TRANSIT ITEMS :
Bid Return - Relocation of Communications Room, Hall of Justice
Bids were received on January 22n or the Relocation of the Com-
munications Office in the Hall of Justice , as shown on the bid
sheet attached to the agenda.
Resolution
By Comm. Daley: Seconded by Comm. Gerkin
RESOLVED, That the contract for the Relocation of the Communications
Office at the Hall of Justice , be awarded to Uni-Cor Contractors
as low bidder, pending additional financing by the Common Council .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Oakwood Lane - Request for Easement
Ralph Barnard, representing the prospective buyer for the property
at 130 Oakwood Lane has requested that the City grant a right of
way instead of a license over City property adjoining Oakwood Lane .
Resolution
By Comm. Daley: Seconded by Comm. Slattery
RESOLVED, That the property owner at 130 Oakwood Lane be granted
an easement for an access driveway over a 20 ft . strip of land
to provide access to his property, until such time the City declares
its intention to open a municipal street.
Carried Unanimously
Bid Return - Fire Alarm System in City Hall . ,
Bids were receive on January 23rd or a Fire Alarm System in City
Hall .
Resolution
By Comm. Daley : Seconded by Comm. Slattery
RESOLVED, That the matter of the bids received and the awarding
of a contract for a Fire Alarm System in City Hall be referred
to the appropriate committee for review.
Carried Unanimously
83
-5- January 28 , 1987
HIGHWAY ITEMS:
Commen ation
Resolution
By Comm. Slattery: Seconded by Comm. Reeves
RESOLVED, That the Department of Public Work' s employees , especially
those involved with snow removal , be commended for their performance
during the last snowstorms .
Carried Unanimously
REPORT OF SPECIAL COMMITTEES :
Audit Report
Resolution
By Comm. Reeves : Seconded by Comm. Slattery
RESOLVED, That the following bills audited and approved by Commissioner
Reeves (Abstract No . 2) be approved for payment :
General Fund. . . . . . . . . . . . . . . . $34 , 554 . 15
Water $ Sewer Fund. . . . . . . . . . 3 , 071 . 88
Capital Projects . . . . . . . . . . . . 7 , 085 . 88
�] Joint Sewer Treatment Plant . 1 , 873 . 43
m IT IS FURTHER RESOLVED, That bills receivable be approved and
Q ordered rendered.
Comm. Reeves gave an explanation of the three (3) bills that were
included in the $7 , 085 . 88 , Capital Projects .
A vote on the resolution resulted as follows :
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 20 P.M.
i VC
Ruthann Brown hn C. Guten erger
Deputy City Clerk �fa y o r
85
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. February 11, 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) Stone, Reeves, Nichols, Slattery, Gerkin
ABSENT:
Commissioner (1) Daley
OTHERS PRESENT:
Supt. of Public Works - Dougherty
Asst. Supt. of Public Works - Fabbroni
City Engineer - Cray
Deputy City Clerk - Brown
City Attorney - Nash
Purchasing Agent - Clynes
CD Council Liaison - Hoffman
Mayor Gutenberger welcomed Commissioner Stone back.
m PLEDGE OF ALLEGIANCE:
Co Mayor Gutenberger led all present in the Pledge of Allegiance to the American
Q flag.
MINUTES:
Postponement of Approval of Minutes of January 28, 1987
By Comm. Nichols: Seconded by Comm. Reeves
RESOLVED, That approval of the minutes of the January 28, 1987 meeting be
postponed until the Commissioners have an opportunity to review them.
Carried Unanimously
Correction of January 28, 1987 Minutes
Comm. Nichols requested a correction, on page 3 under Winkleman Property-Land
Donation, of the vote shown as carried unanimously, to be changed showing that
he abstained.
Resolution
By Comm. Nichols: Seconded by Comm. Gerkin
RESOLVED, That the minutes of January 28, 1987 be corrected as requested.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Parking and Traffic Items
Comm. Nichols requested the addition of two reports (one by Comm. Gerkin) before
Item XVI .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR
Recycling
Mayor Gutenberger said he noticed in the minutes from the Committee of the Whole
meeting that discussions had taken place in regard to the recycling program. He
said that Common Council is discussing if recycling should be mandatory (initially)
and that departmentally discussions are ensuing on how the program will be
implemented i.e. where are we going to do it, who's going to do it, the marketing,
do we need a building, do we need a site, etc. . It appears intertwined in the
discussions the County is having in regard to the whole solid waste and landfill
problem. It has been noted in the media that the County may go along with the
suggested State guidelines of reducing the amount of materials going into the
landfills (wherever they may be) . Mayor Gutenberger wondered if this would be
a good opportunity for the City and the County to talk together regarding their
similar problems. There is an opportunity, to not only share common problems,
but common solutions; an opportunity for cooperation between the County and the
City. Comm. Stone said that the County faces the same problems that the City does,
and a joint effort would be beneficial to all. After discussion on the subject,
-2- February 11, 1987
86
Mayor Gutenberger established a Task Force to meet with County .Representatives.
Comm. Reeves; Planning Director VanCort; Supt. Jack Dougherty; Councilperson
Dan Hoffman and/or Richard Booth; and the Mayor will serve on this Task Force.
The Supt. is to make contact with the appropriate departments (people) in the
County to set up the first meeting.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD
Nicholas Colongeli of 211 Giles Street appeared before the Board in regard to a
water leak that occured at his home. The water leak was from an outside faucet
and the water ran out into his backyard, not into the sanitary system. He read
a letter that he had addressed to the City Chamberlain, dated February 2, 1987,
in which he asked for an explanation on the sewer portion of his bill being
increased at the same rate the water portion was. Mr. Colongeli requested an
expungement of the sewer portion of the bill ($47.30-Bill # 0020006231) .
Comm. Nichols explained how the water and sewer bill are figured. `"
Resolution
By Comm. Nichols: Seconded by Comm. Gerkin
RESOLVED, That Mr. Colongeli's request for expungement of the sewer portion
of the bill be referred to the Committee of the Whole under the Water and Sewer
Items for review, and that a waiver of the penalty be granted until the Board
can act on the matter.
Carried Unanimously
REPORT OF COUNCIL LIAISON :
AT' erperson Hottman reported that the Labor Management Health Committee will
be meeting on March 5th at 7:30 P.M., and invited the Board to attend. It is
hoped that the committee will be able to "lay-to-rest" the problems that occured
through the transfer of coverage. The cost of health insurance to retirees will
also be discussed. Common Council, at their meeting last week, approved the
gift of the piece of property at the intersection of Third and N. Meadow Street,
as the Board recommended. The Mayor was asked to help set up a committee to
study the use of the second floor of the Greater Ithaca Activities Center
where E.O.C. is vacating. The pedestrian traffic signal at the corner of Buffalo
and Tioga Street is out, as well as the pedestrian signal by Simeon's Cafe (State
and Aurora Street) .
REPORT OF SUPERINTENDENT:
Appointment - Wastewater Treatment Plant
Supt. Dougherty reported that he has provisionally appointed Laura Predmore
as a Account Clerk Typist, at the annual salary of $12,648. effective February
15, 1987, and he asks the Board's concurrence.
Resolution
By Comm. Gerkin: Seconded by Comm. Nichols
RESOLVED, That the Board of Public Works approve the provisional appointment
of Laura Predmore, as a Account Clerk Typist, at an annual salary of $12,648
effective February 15, 1987.
Carried Unanimously
Engineering Roster and Proposed Titles
The Supt. gave a copy of the Proposed Roster Changes for the Engineering
Section to the Board for their review and discussion at the next Committee of
the Whole meeting. He said that "basically it is recognizing the survey that
the State Civil Service Comm. is making on public works and job titles". There
are two vacancies in the Engineering staff caused by a retirement and a resigna-
tion. The Supt. would like to fill those positions at two of the new titles that
the State is proposing. It will have to go to the B _8 A Committee to establish
salaries and he would like to have the Board's recommendation when he
submits the request.
REPORT OF ASSISTANT SUPERINTENDENT:
The Assistant Superintendent thanked the Board for affording him the time to
run the State Construction Inspector's School in Ithaca last week. Work has
begun on the storm sewer project on Linden Avenue; they are gearing up for
the gravel basin at the Youth Bureau site; the move was made to the fourth
floor by the Building Department; they are now working on the space the
Planning Department will move into_
-3- February II, 1987
8'7
REPORT OF CITY ENGINEER:
The City Engineer reported that he had spent the day with DEC personnel
reviewing some complaints about sewage by-pass. They had an industrial
waste request from NCR, so they took the opportunity to go up and discuss
the pre-treatment program with them. He met with the consultant on the water
treatment plant upgrade and discussed chemical handling systems. They also
discussed the changes that are coming in regard to the National Drinking Water
Standards. He met with the City's Consultants on parking garages and had an
opportunity to review what they have done previously, discussed the history and
their recommendation for the future. He, also, met with representatives from
Cornell University to discuss Collegetown Phase 11 Improvements. Cornell is
considering taking the College Avenue Bridge out in order to repair it.
The Mayor sent a letter to Cornell outlining the City's concerns which prompted
the meeting. Supt. Dougherty pointed out to the Board that the in-house manage-
ment problems the department was previously experiencing seems to be under
control. Alderperson Hoffman said that it was his understanding that the City
did take some noise readings on Wilcox Press, and asked what the status was
on that. City Engineer Gray, on the Mayor's and Superintendent's request,
did make an initial set of readings and did review the regulations. Comm.
Nichols said a number of residents on East Hill have told him how serious
the noise situation is. The Mayor said that Wilcox installed equipment to
improve the air quality, but the equipment seems to vibrate and generate
noise. The manufacturers of the equipment were to meet with Wilcox, go over
m the machinery, and advise them of the steps that could be taken to reduce the
[� noise. The City Attorney has been asked to investigate the possible violation,
Q by Wilcox, of other City ordinances, besides the noise i.e. nuisance.
BUILDINGS AND PROPERTIES ITEMS:
Cascadilla Boat Club Request to Extend Licenses
The Cascadilla Boat Club has requested anextension of their agreements with
the City to continue use of the Stewart Park facilities.
Resolution:
By Comm. Nichols: Seconded by Comm. Gerkin
RESOLVED, That the licenses for the Cascadilla Boat Club to continue to use
the boat house and the boat launching facilities, be extended for the calendar
year 1987, under the usual terms and fees as specified in the licenses.
A discussion followed on the floor.
Carried Unanimously
Bid Return - Fire Alarm System in City Hall
Bids were received on January 23, 1987 for the installation of a new fire alarm
system in City Hall, as shown on the bid sheet attached to the agenda. An
investigation into the bids submitted by the two bidders revealed that the low
bidder does meet the specification in all respects.
Resolution
By Comm. Nichols: Seconded by Comm. Gerkin
RESOLVED, That the contract for furnishing and installing a fire alarm system
in City Hall be awarded to Systems by Hendricks for their low bid of $10,201.00.
A discussion followed on the floor.
Carried Uananimously
HIGHWAY ITEMS:
Bid Return - Pickup Trucks
Bids were received on February 3, 1987, for three pickup trucks as shown on
the bid sheet attached to the agenda. The Purchasing Agent has advised us
that these trucks can be purchased under the State contract at substantial
savings.
Resolution
By Comm. Slattery: Seconded by Comm. Reeves
RESOLVED: That the bids received on February 3, 1987, for the pickup trucks
be rejected, and
BE IT FURTHER RESOLVED That the Purchasing Agent be requested to purchase
these three trucks under the State contract. -
Carried Unanimously
88 -4- February II, 1987
SOLID WASTE ITEMS:
Recycling Program - Request for Marketing Coordinator
Resolution
By Comm. Reeves: Seconded by Comm. Stone
WHEREAS, the Board and the Department has taken the lead in establishing
a City collection program for recyclables, and
WHEREAS, Common Council is considering legislation for mandatory recycling,
and
WHEREAS, the Recycling Task Force has expressed an interest in establishing
an educational program for recycling, and
WHEREAS, the Board recognizes that the Department does not have the
expertise or personnel to market the recyclables and that this most important
part of the recycling program is not being addressed,
NOW, THEREFORE, BE IT RESOLVED, That this Board requests Common Council
to designate someone to fill the duties of Marketing Coordinator for the sale of
recyclables.
A discussion followed on the floor.
Carried Unanimously
Bid Return - Refuse Packer
Bids were received on February 3, 1987, for a Refuse Packer as shown on
the bid sheet attached to the agenda. The bid of the apparent low bidder,
Albee Truck of Elmira, does not meet the specifications in two important areas
(the type and capacity of frame and the wheel base) .
Resolution:
By Comm. Reeves: Seconded by Comm. Stone
RESOLVED, That the bid of Albee Truck be rejected as not meeting the specifi-
cations, and
BE IT FURTHER RESOLVED That the bid for furnishing the refuse packer be
awarded to Feduke Ford for their net low bid of $43,108 as the lowest bidder
meeting specifications.
Carried Unanimously
WATER AND SEWER ITEMS:
Request for expungement of penalty
A letter was received from the Sigma Nu Fraternity requesting expungement of
the penalty portion of a water and sewer bill. The reason given for their late
payment was that no one was at the fraternity during mid-year break.
Resolution:
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That the request of the Sigma Nu Fraternity be denied, and
BE IT FURTHER RESOLVED, That the fraternity be advised that it is their
responsibility to make arrangements to pay the water and sewer bill on time.
PARKING AND TRAFFIC ITEMS: Carried Unanimously
Comm. Nichols reported that a number of problems need to be addressed
regarding the parking on Oxford Place and Irving Place. Parking is permitted
on only one side, from 9:00 A.M. to 6:00 P.M. . With the limited parking in
Collegetown, people are parking there between 6:00 A.M. and 9:00 A.M. (when you
have parking on both sides - depending on what side overnight parking was on) , °
blocking residents driveways. A meeting with the residents, will be held next
Tuesday evening, the 17th, to try to come up with some place to alleviate the
problem.
-5- February 11, 1987 89
PARKING AND TRAFFIC ITEMS: (cont.)
Issuance of Parking Bags
Comm. Nichols said he received a phone call from a general contractor about the
issuance of parking bags. He suggested that the policy be put in writing.
Informational Meeting on Collegetown Street Improvement Phase II
Comm. Gerkin reported that he had attended an informational meeting on College-
town Street Improvements Phase II on February 10th at the Collegetown Motel
Conference Room. He said that "Collegetown merchants and property owners
attended, Paul Mazzarella presented Improvement Phase II (out to bid in March,
bid to be let in May) . The approximate time for Phase I I project from start to
finish is 10 to 12 weeks with a firm finish date of August 15, 1987. Phase II
includes Dryden Road from College Avenue to Eddy Street and Oak Avenue - College
Ave. intersection. The parking garage is to open mid-May and two -way
traffic is to be maintained from College Avenue to and from the parking garage.
Limited one-way local traffic will be allowed on the rest of Dryden Road -
direction and quantity of traffic at the discretion of the Planning Dept. and
Engineer. Other major construction projects that are imminent: Cornell
intends to do extensive work on the law school and at the same time reconstruct
the College Avenue Bridge (make it wider with walkways) . The bridge work
will take nine months (closed) . Cornell has expressed a desire to cooperate
as much as possible, to coordinate these major construction projects. However,
(c a Cornell spokesman indicated that long-term construction would be negative
Q to visitors and transients i.e. get it over with. Another project that may very
well be in process this spring is the Student Agency's Building on College Ave.
where Duffys now stands, and possibly others with the lifting of the moratorium.
Input from Gus Lambro, Orson Ledger, a representative of Jason Fane, among
others, involved concerns of available space in the parking garages for short
term and long term parking, prices and permits and who gets the permits.
Business members of Collegetown would like an opportunity to give their input
at a public hearing regarding the garage policy, soon. They are, also, concerned
about on-street parking and truck delivery stations and would like this included
on the agenda. The subject of loitering on and around benches, provided in
Collegetown, such as was experienced on the Bank Wall at Dryden and College
Avenue some time ago. They were urged to give it another try this season.
Another concern they had was police and fire input. It was pointed out that
the Board of Public Works met every Wednesday at 4:00 PM. at City Hall, 3rd
floor and welcomed input on any related subject." A discussion ensued regarding
traffic concerns in connection with Phase 11 .
REPORT OF SPECIAL COMMITTEES:
Audit Report
By Comm. Reeves: Seconded by Comm. Stone
RESOLVED, That bills as listed on the following abstracts be approved for pay-
ment.
Abstract No. 3
General Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . .$20,933.65
Water and Sewer Fund. . . . . . . . . . . . . . . . . . .$12,231.69
Joint Activity Fund. . . . . . . . . . . . . . . . . . . . . .$ 1,206.84
Capital Projects. . . . . . . . . . . . . . . . . . . . . . . . . .$145,771.16
Abstract No. 35
Ithaca Area Wastewater Treatment Plant Capital Project. . . . . . .$357,754.11
IT IS FURTHER RESOLVED That bills receivable be approved and ordered
rendered.
Assistant Superintendent Fabbroni wanted to point out and ask for approval of
Change Order #23 under contract 3A of the Ithaca Area Wastewater Treatment
Plant Project. The joint agreement calls for any change order that is over
$50,000 to come to this Board for approval. The change order which the Board
has a copy of, has been discussed by the SJS over the last four or five months
and the "bottom line" is really if all this work is determined to be eligible by
EPA we would pay the local share (we being the joint entity) . If it is declared
totally ineligible because of alot of negotiations over who did what with the
digesters, our maximum exposure would be on the order of $24,000. He pointed
out that the second sheet on' the copy of the Change Order (#23) that he passed
out, shows a summary of change orders exclusive of this one, for that pars icular
-6- February II, 1987
90
contract. "Although it would suggest when you add $80,000+ you'd be up over
7.1 million on that contract, the real bottom line is that with the savings on
the piles and alot of other unit price items, the end figure for that contract
would be more like 6.8 million, so it's a little misleading what you see there,
but basically 1 want you to see what all the change orders were on that contract,"
stated Assistant Fabbroni. They have negotiated to a point where they will
submit this change order in total for determination of eligibility of EPA and DEC.
If it is declared to be totally ineligible, in which any change order could be,
the City's maximum exposure would be on the order of $24,000 not the $86,000,
and that is covered by a separate agreement that goes along with the change
order. This Board must approve any change order over $50,000 - it cannot
just be the action of SJS. He asked that the Board specifically state that they
are approving Change Order #23 under Contract 3A as part of the approval of
that payment request.
Amending Resolution:
By Comm. Stone: Seconded by Comm. Gerkin
RESOLVED, That at the request of Assistant Superintendent Fabbroni, the
following be added to the Resolution: "That the Board is approving Change
Order #23 under Contract 3A as part of the approval of that payment request."
Carried Unanimously
ADJOURNED:
On a motion the meeting adjourned at 5:35 PM. .
Ruthann Brown n �. ut ergerV
Deputy City Clerk ayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
FEBRUARY 11, 1987
13704 Marvin Adelman G2122 36.04
13705 John Patterson G2122 36.04
13706 Sean A Eve F2144 39.20 G2122 26.14
13707 L Cornell & J Morgan F2144 540.00
13708 Kimble Plumbing G2122 1453.29
13709 J Eckert G2122 2587.96
13710 Town of Ithaca G2374 97.62
13711 H. Schultz & M Kielmann F2144 75.39
13712 McGuire & Bennett F2140 91.60
13713 City of Ithaca F2144 362.40 G2122 29.15
13714 Eleanor Sturgeon F2144 26.53 G2122 17.68
13715 Ben Steffy F2144 30.96 G2122 20.64
13716 Timothy Terpening F2144 39.05 G2122 26.04
13717 Michael Lopinto F2144 39.97 G2122 26.65
13718 Michael Lopinto F2144 46.43 G2122 30.96
13719 Wayne Bortz F2144 26.54 G2122 17.69
13720 Mary Carnell F2144 25.73 G2122 17.15
13721 Welcome Motels, Inc. F2144 30.19 G2122 20.12
13722 Welcome Motels, Inc. F2144 24.63 G2122 16.42
13723 Bill Manos F2144 38.84 G2122 25.90
13724 Bailey-Jones Realty F2144 28.97 G2122 19.32
13725 McGuire & Bennett F2144 3404.96 G2122 550.02
13726 Macario Gessini F2144 959.55
13727 Glenn Hubbell F2144 150.44
13728 City of Ithaca F2144 675.84
TOTAL WR 6657. 22 TOTAL SR 5054.83
TOTAL 11,712.05
APPROVED BY FINANCE COMMITTEE
2069 William Tompkins A1710 29.75
2070 Michael Pan A1710 29.75
2071 Lester Nivison A1710 84.08
2072 Kentucky Fried Chicken A1710 89.85
2073 Mr. Donut of America, Inc. A1710 89.85
2074 Steven Fontana A1710 3230.90
2075 Am-Pm Mini Mart A1710 89.85
2076 Francoise Dillon A1710 117.09
2077 Achilles Filios A1710 58.55
2078 flack Shea A1710 77.67
2079 Peter Vanderlinde A1710 25.89
2080 Philip Kaplan A1710 171. 26
2081 Olga Vrana A1710 58.55
2082 Hunna Johns A1710 58.55
2083 Frand & Gail Flannery A1710 68.49
2084 James Varrichio A1710 44.94
4325.02
91
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. February 25 , 1987
PRESENT:
Mayor Gutenberger r
Commissioners (5) - Stone, Gerkin, Nichols , Reeves , Slattery
ABSENT:
Commissioner (1) - Daley (Excused)
OTHERS PRESENT:
Supt of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
City Engineer - Gray
Deputy City Clerk - Brown
Purchasing Agent - Clynes
Council Liaison - Hoffman
Deputy City Controller - Cafferillo
City Chamberlain - Parsons
Q7 Deputy Police Chief - Pagliaro
(� Fire Chief - Olmstead
m Commons Coordinator - Deming
Q City Attorney - Nash
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
MINUTES:
Approval of Minutes of January 28, 1987 Meeting
By Comm. Stone : Seconded by Comm. Nichols
RESOLVED, That the Minutes of the January 28 , 1987 meeting be
approved with the corrections that were made at the February 11 ,
1987 meeting.
Carried Unanimously
COMMUNICATIONS FROM THE MAYOR:
Stop Sign at Giles and Columbia Streets
mayor Uuten erger referred to a -letter from Mr. James Schembir ,
117 James Street , regarding a request for a stop sign at the corner
of Giles and Columbia Streets .
Resolution
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That the request for a stop sign at the corner of Giles
and Columbia Streets be referred to the Parking, Traffic and Transit
Committee for review and report back to the Board.
Carried Unanimously
Farmer ' s Market
Mayor Gutenberger stated that he needs to set up a negotiating
committee for the City to discuss with the Board of the Farmer' s
Market future arrangements of space and lease , whether it be the
site that is being looked at on Route 13 or whether it be some
place else on city property. He would like to have a Board of
Public Works representative for this negotiating committee . It
should come under the heading of Buildings and Properties . He
will ask Commissioner Daley to represent the Board for these dis-
cusssions .
Solid Waste Issue With County
Mayor Gutenberger stated that at the last meeting of the Board,
the Board concurred that there should be a committee set up to
discuss the whole solid waste issue with the county. He has sent
a_letter to Mary Call . Alderperson Booth will be Council Liaison,
Also , on the committee will be the Mayor , a representative from
the. Plannng Department , the Superintendent , and Commissioner Reeves .
92
-2- February 25 , 1987
REPORT OF SUPERINTENDENT:
Sewage Transportation System with Town of Ithaca
Supt . Dougherty stated that for the Board' s information, he has
opened up discussions which should lead eventually to negotiations
with the Town of Ithaca regarding the sewage transportation system
from the City line to the new sewage treatment plant . At the first
meeting some of the basics of how to approach this were discussed.
The committee is going to recommend to the SJS committee that they
get some engineering help on providing some of the information that
is going to be needed for the negotiations .
REPORT OF ASST. SUPERINTENDENT:
Renovations - City Hall ' '
Asst . Supt . Fabbroni reported that the renovations in City Hall are
continuing. The Mayor is moved to the fourth floor . Purchasing
has been moved to the old City Attorney ' s Office . In about two
weeks the Planning Office will be moved to their new offices .
- Linden Avenue - Storm Sewer Installation
Asst . Supt . Fabbroni stated that the storm sewer installation on
Linden Avenue is taking longer than expected.
Youth Bureau Facility
Asst . Supt . Fabbroni commented that fill is being hauled onto the
site of the new Youth Bureau Facility.
Cascadilla Creek Wall
Asst . Supt . Fabbroni stated that there is a section of wall about
200 feet west of Cayuga Street that is tipping out . City Engineer
Gray has finished the design, the steel is being ordered, and they are
checking to see if there is a need for a neighborhood meeting to
explain what is going to happen there .
Specs on Vehicles omit
Asst . Supt . Fabbroni stated that bids are being opened on February
26th for the stripper truck. Specs will be together shortly for
the backhoe , the 5 yard dump truck and the recycling truck. "It
has been decided, to go ahead and bid the recycling truck without
any notion of getting markets established or funding for that truck
for this year ," stated Asst . Supt . Fabbroni . The truck body and
chasis could be modified for another use .
Gravel Basing Projects
Asst . Supt . Fabbroni commented that staff has started to haul lime
stone for the gravel basing projects on Marshall Street , Utica
Street and Hillview.
Cliff Streets Repairs
Comm. Nichols asked if Cliff Street is still on schedule for the
summer . Supt . Dougherty responded that it is . "The preliminary
surveys are being prepared now and if those are on schedule so the
design work can be done , then yes Cliff Street repairs will be done
this summer" stated the Superintendent . The repairs willconsist
of curbs and repaving from Kolars Machine Shop to the City line .
The Supt . will request the State to cooperate with the City to
provide a detour for the thru traffic on the state marked highway .
That will be in effect the whole time of the project . For the
local traffic , when it is required to close down Cliff Street , a
detour will be provided, probably over Campbell Avenue and down
Hector Street . Two-way traffic will be maintained whenever possible .
He estimates that the project will take three months .
City Hall Conference Rooms
Supt . Dougherty stated that the third floor conference room is no
longer in use . The only conference room at this time is on the
fourth floor . When the renovation is done there will be a con-
ference room located on the second, third and fourth floors .
-3- February 25 , 1987 93
REPORT OF CITY ENGINEER:
Collegetown Im_prov.ements - Internal Review - Phase II
City Engineer Gray reported that the internal review - phase II
Collegetown Improvements was on February 20th, resulting in
several recommendations . There is a meeting scheduled in the
next few days to go over our concerns . The largest concern
is the layout of the internal island and the placement of signs .
"The architect ' s drawings very nicely lays out everything but
ignores the need for traffic control , and placement of parking,
no parking, stops and the rest of it" stated City Engineer Gray.
They will go back with some recommended changes .
Youth Bureau Programs
City Engineer Gray stated that he has met with Rick Dietrich and was
introduced to the youth bureau programs .
Parking Garage on Dryden Road
City Engineer Gray handed out to the Board information on the Dryden
Road Garage . Supt . Dougherty said this matter would be discussed
at the next 'Committee of the Whole meeting. Comm. Nichols and
Comm. Reeves attended the Phase II planning meeting, and had an
opportunity for input and learned alot through the process . One
fact that they learned was that the City owns the area where the
m island exists on the corner of Oak and College Avenue .
Annexation process for Youth Bureau Building (City and Town)
Q Mayor Gutenberger reported that on the 24th there was a joint
City/Town of Ithaca meeting on the annexation of land for the
Youth Bureau Building. The City ' s portion is done .
BUILDINGS AND PROPERTIES , AND TRANSIT ITEMS :
Ithaca Festival - Request to Close-off Street
The Ithaca Festival organizers have requested that Cayuga Street
be closed between Seneca Street and Green Street on Saturday, June
6 , 1987 , to allow festival activities to be held on the pavement
area.
Resolution:
By Comm. Nichols : Seconded by Comm. Stone
RESOLVED, That the request of the festival organizers be approved,
subject to meeting all requirements set by the Ithaca Police De-
partment and Ithaca Fire Department .
Deputy Chief Pagliaro stated that he and Chief Herson have discussed
the matter and feel that it would cause a major disruption for
emergency vehicle response . They oppose closing those three blocks .
Fire Chief Olmstead stated that North and South Cayuga Streets are
not primary response routes in terms of coming out of Central Fire
Station; however, the need for access of that entire area as part
of the Central Fire District is there . Mayor Gutenberger mentioned
that it is Parents or Alumni Weekend at Ithaca College , and asked
what effect this would have on Ithaca Transit , etc . . Comm. Gerkin
responded that he had spoken with Bernie Carpenter and at that
point in time , he had not heard of the proposal . He would have
to change bus stops , but he didn' t foresee any problems with this .
The DIBA President , Debbie Warren, addressed a letter to the Board
stating that "the DIBA took a vote on the proposed closing of Cayuga
Street for the Ithaca Festival . The total member vote was 13 in
favor of closing Cayuga Street as requested by the Festival Commit-
tee and 5 opposed. As you can see the DIBA does endorse the pro-
posal to help alleviate any congestion of the Commons . " The CAB
has also supported this in concept .
Further discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
-4- February 25 , 1987
94
Farmer ' s Market - Request for 1987 Operations
The Ithaca Farmers ' Market has requested permission to hold their
r market on Taughannock Boulevard on Saturdays from April 18 to
December 19 , and on Tuesdays in the area adjoining DeWitt Park from
May 19 through November 3.
Resolution:
By Comm. Nichols : Seconded by Comm. Gerkin
RESOLVED, That a license be granted to the Ithaca Farmers ' Market
to hold these activities as requested under the usual terms and %
conditions .
Discussion followed on the floor. r.
A vote on the resolution resulted as follows :
Carried Unanimously
Hangar Theater - Request for approval- of' new building
Permission has been requested by the Hangar Theater Group to con-
struct an additional building for their activities at the Hangar
Theater site in Cass Park.
Resolution:
B Comm : Nichols : Seconded by Comm. Stone
RSOLVED, That the request fr6m the Hangar Theater group be
approved as outlined in chepresentation made by Tom Niederkorn
at the February 18th committee meeting of the Board, and
BE IT FURTHER RESOLVED That final plans , when available , be reviewed
by the department staff. ,
Comm. Nichols stated that the Board was quite concerned about the
aesthetics of the plan for this building, and when the plan was
first presented, they asked that they be reviewed again. There
were significant improvements made and they will help make the
building a more attractive addition to the Hangar Theater. Mayor
Gutenberger stated that Andy Mazzella of the State Parks Office ''
informed City Attorney Nash that he had no objections to the
proposed lease renewal . City Attorney Nash asked what final
approval of this building consisted of (procedurally) . Does
the Board vote to say it is okay, or some permit or license is
to be issued? Is the Board considering any type of environmental
review? Comm. Nichols responded that yes , that is part of it .
Mayor Gutenberger stated that it is a long-term lease and eventually
it will have to go to Council for approval . Alderperson Hoffman
asked if the Design Review Board should look at the plans for
this building.
Amending Resolution:
By Comm. Nichols : Seconded by Comm. Stone
RESOLVED, That the second RESOLVED read as follows : "That final
plans , when available , be reviewed by the department staff and
that the Design Review Board be asked to comment on the plan. "
Carried Unanimously
Ithaca Transit - Report of Operations
By Comm. Nichols : Seconded by Comm. Gerkint
RESOLVED, That the Board of Public Works accepts the Ithaca Transit
System Report of Operations for the period October - December, 1986
and January - December, 1986 .
Carried Unanimously
-5- February 25 , 1987 95
WATER AND SEWER ITEMS :
Change in billing •method _. - sewer charges - Cornell University
The Board of Public Works on December 22 , 1965 , adopted a billing
method for arriving at sewer charges for Cornell University.
Resolution:
By Comm. Gerkin: Seconded by Comm. Stone
WHEREAS, the new Ithaca Area Wastewater Treatment Plan procedures
and new sewer rate structures make this billing method inappropriate ,
NOW, THEREFORE, BE IT RESOLVED That effective with the second
billingin 1987 , the basis for billing Cornell University shall
be the current quarterly consumption of water and/or meter sta-
tion readings .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
0) Request for Expungement of Portion of Water and Sewer Bill
Nicholas Colongeli of 211 Giles Street has requested that his
sewer bill be adjusted due to a portion of his water usage not
m passing through the sewer system.
m Resolution:
Q By Comm. Gerkin : Seconded by Comm. Slattery
RESOLVED, That the amount of $47 . 30 be expunged from the sewer
portion of Mr . Colongeli ' s bill , and
BE IT FURTHER RESOLVED, That the City Chamberlain be directed to
prepare a new bill representing this change .
Carried Unanimously
Engineering Roster
The Superintendent has submitted a report dated February 9 , 1987 ,
on proposed titles and roster for the Engineering section of the
Engineering and Utilities Division.
Resolution:
By Comm. Gerkin: Seconded by Comm. Slattery
RESOLVED, That this proposal be approved and recommended to the
Common Council for adoption.
Discusssion followed on the floor . Superintendent Dougherty
explained why these changes are being made .
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
Audit Report
Resolution:
By Comm. Reeves : Seconded by Comm. Stone
RESOLVED, That bills as listed on Abstract No . 4 be approved =_
for payment as follows :
General Fund. . . . . . . . . . . . . . . . . . . $47 , 068. 25
Water & Sewer Fund. . . . . . . . . . . . . $ 5 , 206 . 41
Joint Activity Fund. . . . . . . . . . . . $ 2 , 029 . 48
Capital Projects . . . . . . . . . . . . . . . $44 , 281 . 34
IT IS FURTHER RESOLVED, That bills receivable be approved and
ordered rendered.
Carried Unanimously
ADJOURNMENT:
On a motion, the meeting adjourned at 5 : 25 P .M. .
Ruthann Brown, Deputy City Clerk ohn C. Gutenberger, ayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
FEBRUARY 25, 1987
13730 Sophie Newhart F2144 21.42 G2122 14. 28
13731 Glen Mohawk Milk Assoc. F2144 49.80 G2122 33. 20
13732 Lila A MacLean F2144 398.40
13733 David Richards F2144 47.72
13734 James Orcutt F2144 47.72
TOTAL WR 565.06 TOTAL SR 47.48
APPROVED BY FINANCE_ COMMITTEE
z -
2085 Ignacio Serrano A1710 25.00
2086 Jason Fane A1710 25.00
2087 Orson Ledger A1710 25.00
2088 Iacovelli Realty A1710 20.00
2089 James Iacovelli A1710 20.00"
2090 John Hills A1710 25.00
2091 Sadegh Deljoo A1710 75.32
2092 Shirley Chu A1710 75.32
2093 Michael Lavine A1710 75.32
2094 Frank Slattery A1710 67.13
2095 C. J. Everhart A1710 26.87
2096 Joseph Daley A1710 44.22
TOTAL 504. 18
BOARD OF PUBLIC WORKS PROCEEDINGS 97
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. March 11 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) - Stone , Slattery, Gerkin, Daley, Reeves
ABSENT:
Commissioner (1) - Nichols (excused)
OTHERS PRESENT:
Supt . of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
City Engineer - Gray
Deputy City Clerk - Brown
Common Council Liaison - Hoffman
Purchasing Agent - Clynes
City Chamberlain - Parsons
Deputy City Controller - Cafferillo
City Attorney - Nash
PLEDGE OF ALLEGIANCE
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
m MINUTES :
Q Approval of Minutes of February 11 , 1987 Meeting
By Comm. Reeves : Seconded by Comm. Slattery
RESOLVED, That the Minutes of the February 11 , 1987 meeting
be approved as published.
Carried Unanimously
Approval of Minutes of February 25 , 1987 Meeting
By Comm. Reeves : Seconded by Comm. Daley
RESOLVED, That the Minutes of the February 25 , 1987 meeting
be approved as published.
Carried Unanimously
COMMUNICATIONS FROM THE MAYOR:
Solid Waste Issue
Mayor Gutenberger stated that he has offered to
meet with the County on the whole landfill issue . He received
a letter back from Chairman Call accepting and welcoming
the offer. She has appointed herself, Frank Proto , Bill
Mobbs , and Frank Liguori to meet with the city' s representative
group. The Mayor has asked Supt . Dougherty to set up the
first meeting.
Ad Hoc Alternate Side Parking Committee
Mayor Gutenberger stated that he has received the final report
of the Ad Hoc Alternate Side Parking Committee with the request
to send it on to the Planning Board.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Sidewalk Days - Archives of Chamber of Commerce
Comm. Stone stated that she is working on the archives for
the Chamber of Commerce and she came across an article on
Sidewalk Days , August 1969 . Basically, it shows that our
problems with sidewalk sales days are not new; that even
back then there was a problem with closing certain streets
off to traffic .
REPORT OF CITY ATTORNEY:
Pump Station on Pier Road
City Atty. Nash stated that he has again spoken with Tom
Cleveland regarding the pump station on Pier Road. Atty.
Nash told Mr. Cleveland that the Board did not feel they
had received adequate information from him on the matter.
Apparently, he wants to trade or buy some land from the city
for the pump station that he says is on his land.
Supt . Dougherty stated that he has to have a survey done
by a licensed land suveyor .
98 - 2- March 11 , 1987
Mr. Nash will correspond with Mr . Cleveland on this matter.
REPORT OF COUNCIL LIAISON:
Roster - Engineering Division
Alderperson Hoffman stated that the roster that was approved
by the Board at their last meeting was submitted to B&A on
the 26th of February. There was considerable discussion
at that meeting. There was some advice from the Personnel
Office and from Civil Service Office and the budget committee
decided to approve only one changed position - that being
the Civil Engineer position and to wait for more information
to come from Civil Service before making a decision on the
other two changes . Common Council accepted that recommendation
from the Budget Committee to establish the new position of
Civil Engineer, abolish the one of the Assistant Engineer
position. Its the same number of persons in the roster but
only one position has been upgraded so far. The other
recommendations are still pending. Council is waiting for _
some more information and advice in relation
to the dispute with the union about the ability of Council
or City to make changes in between contract negotiations .
Supt . Dougherty stated that advertising for the Civil Engineer
position has started. He has met with the City Engineer
and the Personnel Director to start developing the additional
information that the B&A Committee and Common Council wants .
REPORT OF SUPERINTENDENT:
Appointments
Supt . Dougherty reported that he has appointed the following
persons :
Charles S. Odell as Part-time Parking Meter Checker
at $4 . 75 per hour, effective February 23 , 1987 ;
Cathy Crockford as Part-time Parking Meter Checker at
$4 . 75 per hour, effective February 23, 1987 ;
Eugene Wargo , as Bus Driver at $6 . 17 per hour, effective
March 16 , 1987 ;
Michael Romano , as Part-time Bus Driver at $5 . 93 per
hour, effective March 16 , 1987 ;
Mark T. Vallely, Water Treatment Plant Operator Trainee ,
effective March 16, 1987 , at $11 , 502 annually; and
Laura Predmore , permanent appointment with normal probation
period as Account Clerk/Typist , effective March 16 ,
1987 at her existing salary of $12 , 648 annually, and
he asks the Board' s concurrence .
Resolution
BY Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That the Board approves the appointments as listed
above .
Carried Unanimously
School Zone Signs
Supt . Dougherty stated that the school zone signs for Montessori
School are in place .
REPORT OF ASST. SUPERINTENDENT:
City Hall Renovation
Asst . Supt . Fabbroni reported that the renovation on City
Hall is continuing. A portion of Planning Department has
been moved so that the crew will be able to work on second
floor . Next to move will be Personnel and Civil Service ,
then the Centennial Office and the Commons Coordinator.
Youth Bureau Facility
Asst . Supt . Fa broni stated that the landscape plan .
- the building calls for thousands of yards of fil around
it so whatever is determined in detail for that landscaping
plan isn ' t really going to be affected by what they are doing
with the fill . The fill is being hauled from the silt dam.
-3- March 11 , 1987 99
Cascadilla Creek Wall
Asst . Supt . Fabbroni stated that the steel for the Cascadilla
wall has arrived. There was a bad ice jam in that area.
The wall will be worked on when the weather allows .
Gravel Base
Asst. Supt . Fabbroni stated that he has had good response
from NYSEG regarding the streets that are going to be gravel
based. NYSEG will redo their gas lines at the same time
as the city is redoing the gravel basing. The work will
be started on April 1 on Utica Street and Marshall Street
areas .
Shopping Carts
Asst . Supt . Fabbroni stated that the parks people are picking
up shopping carts -by the hundreds . 'The person who- was picking
up the carts is no longer doing it ,
Linden Avenue
Asst . Supt . Fabbroni stated that the work on Linden Avenue
is finished except for the repaving and the street restoration.
The storm sewer is in the ground.
Wastewater Plant
m Asst . Supt . Fabbroni invited Board members to come for a
m tour of the wastewater plant .
Q Recycling Vehicles Specifications
Asst . Supt . Fabbroni stated that specifications for recycling
vehicles are being worked on. It should be ready for bid
shortly.
Youth Bureau Facility
Comm. Daley asked about the occupancy date for the Youth
Bureau Facility.
Supt . Dougherty responded that the moving day is set for
April 1 .
REPORT OF CITY ENGINEER:
Thurston Avenue Bridge
City Engineer Gray stated that he has received a second contact
from the Cornell University utilities people concerning the
water main on the stone arch bridge . The drawings went out
for bid.
Giles Street
City Engineer Gray stated that he has the slope failure drawings
sketched out .
Solid Waste
City Engineer Gray stated that he has had a call from Barbara
Eckstrom inviting him to their next working meeting which
is on March 25 .
BUILDINGS AND PROPERTIES
Receipt of Bids - Utility Tractors
Bids were received on February 26 , 1987 for three utility
tractors . The bid from S . K. & M. Implement Corp. does not
meet the specifications in numerous ways .
Resolution
By Comm. Daley: Seconded by Comm. Stone
RESOLVED, That the bid from S . K. & M. Implement Corp . be
rejected as not meeting specifications , and be it further
RESOLVED, That the contract for furnishing three utility
tractors be awarded to Rolling Acres for their bid in the
total amount of $15 , 926 . 92 .
Carried Unanimously
100
-4- March 11 , 1987
HIGHWAYS
Receipt of Bids - Highway Striping Machine
Bids were received on February 26 , 1987 for furnishing a
Highway Striping Machine .
Resolution
By Comm. Slattery: Seconded by Comm. Stone
RESOLVED, That the bids received for furnishing a Highway
Striping Machine be referred to the Superintendent for review.
4"o
Discussion followed on the floor.
A vote on the resolution resulted as follows : ,
Carried Unanimously
WATER AND SEWER
Request for Supt . to Sign Revised State and Federal Contract
Agreement
By Comm. Gerkin: Seconded by Comm. Stone
WHEREAS, on April 25 , 1984 the Board of Public Works accepted
and authorized the Superintendent of Public Works to sign
the Federal and State Grant Agreements for Segment I , and
WHEREAS, the estimated project cost eligible for State and
Federal aid has been revised from $14, 553 , 080 to $32 , 993 , 570
as per the February 1987 Amendment Number 4 to the Federal
Assistance Application to reflect bids received (03-3) and
the addition of costs associated with performing the water
quality monitoring study required by special grant condition
No . 6 of the grant ; now, therefore , be it
RESOLVED, That the Board of Public Works authorizes the Super-
intendent of Public Works to sign the revised Grant Agreement
on behalf of the joint owners : the City of Ithaca, Town
of Ithaca, and Town of Dryden, as approved by the SJS Committee
on March 111 1987 .
Discussion followed on the floor.
Deputy Controller Cafferillo clarified the contract agreement .
A vote on the resolution resulted as follows :
Carried Unanimously
SPECIAL COMMITTEES :
Audit Report
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That bills listed on the following abstracts be
approved for payment :
Abstract No . 5
General Fund. . . . . . . . . . . . . . . . . . $ 98 , 896 . 53
Water & Sewer Fund. . . . . . . . . . . $ 4 , 744 . 19
Joint Activity Fund. . . . . . . . . . . $ 429. 70
Capital Projects . . . . . . . . . . . . . . $ 161 , 320 . 30
Abstract No . 36
Ithaca Area Wastewater Treatment Plant Project . . . . . . . $514 270. 54
and it is further ' '
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
BOARD LIAISONS
Ithaca Yout Bureau
Comm. Reeves asked about the status of the land swap witch the
Town of Ithaca.
101
- 5- March 11 , 1987
City Atty. Nash responded that the city has done all that
is required on our part . The Local Law has been sent to the
Secretary of State , so barring any unforeseen problems the
property has been annexed. The property that is going into the
Town still has to complete a special election and the filing
of the Local Law which they hope to complete by the end of
April .
Comm. Reeves asked about the renaming of the street in the
area that was annexed to the city. The Board has a petition
asking for renaming of the street and she asked what the
procedure is for accomplishing that .
Atty. Nash stated that we should wait for official confirmation
from the Secretary of State before anything else is done.
Comm. Reeves stated that there is also concern about the
address changes in the telephone book.
UNFINISHED BUSINESS:
Waterway - Clinton Street Bridge
Comm. btone asked who the waterway under the Clinton Street
Bridge belongs to . There are two trees under that bridge that
m need to be removed.
m Supt . Dougherty stated that he would see that the trees are
Q removed.
ADJOURNMENT:
On a motion the meeting adjourned at 4 : 45 P.M.
DeputynCiitywElerk e- MayorC. Gutenb er
BOARD OF PUBLIC WORKS PROCEED114GS
ACCOUNTS RECEIVABLE
MARCH 11, 1987
13735 R. Christopher & H. Jones F2144 65.76
13536 Ann Cuervels F2144 47.72
TOTAL 113.4&
PPROVED BY F NANCE COMMITTEE
2097 Jeffrey Shanahan A1710 1,547.03
209„ Michael A Stooks A1710 1,427.17
2099 Anna Steinkraus A o 0 579.00
TDYAV 3,553. 20
- BOARD OF PUBLIC WORKS PROCEEDINGS 103
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. March 25 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (4) - Daley, Gerkin, Reeves , Stone
ABSENT:
Commissioners (2) - Nichols , Slattery (excused)
OTHERS PRESENT:
Supt . of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni -
City Engineer - Gray
City Clerk - Paolangeli
Deputy City Controller - Cafferillo
City Chamberlain - Parsons
Common Council Liaison - Hoffman
Purchasing Agent - Clynes
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
m MINUTES :
m Approval of Minutes of March 11 , 1987 Meeting
Q Approval of Minutes of March 11 , 1987 meeting was postponed
until April 8 , 1987 meeting of the Board of Public Works
to give commissioners more time to review minutes .
COMMUNICAITONS FROM THE MAYOR:
City County Solid Waste Meeting
Mayor Gutenberger reported that he attended the first meeting
of the City/County Solid Waste Committee . He has asked Jack
Clynes to take on the role of finding markets for recycling.
Mr. Cl;Tnes- will be working with our sub-committee , with Supt .
Dougherty, Lynn Leopold and the Recycling Task Force .
Vacant Space 2nd Floor G. I .A. C .
Mayor Gutenberger stated he attended a meeting regarding
the vacant space at G . I .A. C. vacated by EOC.
Farmers ' Market Board
Mayor Gutenberger reported that our ad-hoc committee has
been meeting with the Farmers ' Market Board to put together
a proposal or program for a permanent location for Farmers '
Market .
REPORT OF SUPERINTENDENT :
Ithaca Amateur Softball Association
Supt . Dougherty reported that he attended a meeting with Ithaca Amateur
Softball Association. They have come up with a different
concept for a contract that seems like it might fit our situation.
It is more or less a usage contract , with a minimum fee that
is based on the number of teams that they expect this year
and also with the idea that they would not have exclusive
use of the fields ; that other organizations could come in _
and schedule softball games through their association. Details
are being worked out now.
Water and Sewer Items
Supt . Dougherty passed out pictures of a water joint still in use dated
1887 . He also stated that he has received a certificate
of membership from the "Cast Iron Pipe Century Club . " He
read the following: "By these presents be it known that
the City of Ithaca Department of Public Works Engineering
and Utilities Division by virtue of having cast iron underground =
pressure mains and service for a century or more have been
elected to honorary membership to the Cast Iron Pipe Century
Club . " He distributed copies of the "History of Ithaca ' s
Water and Sewer System" to Board members .
104 - 2- March 25 , 1987
REPORT OF ASSISTANT SUPERINTENDENT:
Youth Bureau Facility
Asst . Supt . Fabbroni stated that most of the fill is in on
the north end of the building, and they have been graveling
the parking lot on the east end of the building.
Start of Clean-up - Cornell Heights Area
Asst . Supt . Fabbroni stated that his crews are working on
clean up in the Cornell Heights and East Hill area this week.
Giles Street Project
Asst . Supt . Fabbroni stated that the Giles Street project
is starting. Tentatively, it will be started the week of -
March 30 . It will involve rerouting the sewer and digging .
out the road down to a level where it can be dug even lower
over the bank. The road will be closed for at least two
weeks , if not longer.
Asst . Supt . Fabbroni answered questions from Board members
on this project .
Utica/Marshall Streets - NYSEG Work
Asst . Supt . Fabbroni reported that NYSEG has started replacing
gas mains and services on Utica and Marshall Streets in areas
that Will be repaved.
City Hall Renovations
Asst . Supt . Fabbroni stated the City Hall renovation work
is proceeding. He hopes that that second floor will be finished
in about two weeks .
REPORT OF CITY ENGINEER:
American Water Works Association Meeting
City Engineer Gray reported that he attended an American
Water Works Association meeting last week discussing the
changes in the water act and related changes in Part 5 of
the NYS Health Act .
_a
Solid Waste Meeting
City Engineer Gray stated that he attended a Solid Waste
meeting. It is impressive to see the lengths they go to
for education and the fact_ that they are staying well ahead
of the public relations , or at least as far as they can
when you are trying to locate a landfill . Equally impressive
is the cooperation between the City and the County in terms
of recycling and the location, realizing that both play a
big part .
Study of Chemical Handling System at Water Plant
City Engineer Gray reported that a study will be started
on the Chemical Handling System and some of the upgrades
needed in that area.
Stone Arch Bridge - Cornell
City Engineer Gray reported that he has a meeting March 27th
with Cornell regarding the Stone Arch Bridge . It is a-meeting for -
the Fire Department , Police Department , Ithaca Transit , and -
all interested parties to sit down and discuss what is going
to happen with this project . _.
BUILDINGS AND PROPERTIES :
Burying of Cables - NYSEG
Comm. Daley stated that it appears , at least in the residential
areas , the real sticking point is the cost for each hook-
up . It is going to cost about $2 , 000 per residence to run
from the street , which is where NYSEG ' s responsibility ends ,
plus new electric hook-ups and new cable hoot:-ups . _
105
-3- March 25 , 1987
Farmers ' Market Committee
Comm. Daley stated that the Farmers ' Market Committee has
been working on the old DPW site at the end of First Street . _
There seems to be general concensus that they would like
to see the Farmers ' Market go into that site . What is being =
discussed now is equitable financial arrangements that would
allow them to survive on that site and at the same time give
the city some renumeration. We will try to let them know
by April 7 , for their annual member ' s meeting, and if it
does happen the Farmers ' Market could be there as early as
this spring.
Planning and Development Board - Liaison Report
Comm. Daley reported on the meeting of the Planning and Develop-
ment Board. INHS reported at the meeting on parking on Floral
Avenue . The question came up as to why the spaces were put
where they are and why there were not more spaces . Both
P&D and BZA would like to know the history of these decisions
and have more information before final approval is given
for any new plan.
0) HIGHWAY ITEMS :
M Highway Striping Machine
co Bids were received on February 26 , 1987 for a highway striping
m machine . The Board referred these bids to the Superintendent
for investigation. The department specified, among other
Q things , that the striping machine have a separate engine for
the paint compressor. This is to make sure that the paint
compressor has adequate power even when the machine is starting
to move forward. The bid of Prismo Safety Corp . for their
Prismo model and the bid of Tracey Road Equipment , Inc . for
the Mark Rite model does not meet this very important specification.
Resolution
BY Comm. Daley : Seconded by Comm. Gerkin
RESOLVED, That the bids of the Prismo Safety Corp . and the
Tracey Road Equipment , Inc. be rejected as not meeting the
specifications , and be it further
RESOLVED, That the bid for the highway striping machine be
awarded to Capitol Highway Materials for their bid of $21, 525 ,
as the lowest bidder meeting specifications .
Carried Unanimously
PARKING AND TRAFFIC ITEMS :
Amendment to Ordinance
Traffic Engineer Gombas has compiled a list of changes to
the parking and traffic ordinances . This includes the Montessori
School speed zone , changes made in South Hill parking last
year, and a number of minor changes that have evolved over
the past few years .
Resolution
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That the Board of Public Works approves these changes
as shown and recommends that the Common Council amend the
Parking and Traffic ordinances as below:
Parking and Traffic Ordinance Amendments - 2/87
A - Montessori School Speed Zone
RESOLVED, That the Common Council be requested to amend
the Parking and Traffic Ordinance to establish a school
speed zone adjacent to the Montessori School on Willow
Avenue as follows :
106 -4- March 25 , 1987
Section 60 . 32 Maximum School Speed Limits
Insert : 7 . Fifteen (15) miles per hour on Willow
Avenue adjacent to the Montessori School -_
for two hundred (200) feet in either direction
from the building line of the school .
B - South Hill Parking Changes - 1986
RESOLVED, That following the successful implementation _
of a 90-day experimental regulation on 6/12/86 to remove
the "Two Hour Parking 8 AM to 4 PM"on South Hill Terrace
and South Cayuga Street between Spencer Street and the -
south City line , that the Common Council be requested
to approve this change on a permanent basis and that
it amend the Parking and Traffic Ordinance to reflect
this change as follows :
Section 60 . 46 Parking Time Limited in Designated Locations
H. Two Hour Parking
Delete : South Cayuga Street , Spencer Street to
south City line , from 8 : 00 AM to 4 : 00 PM.
Delete : South Hill Terrace , from Turner Place to
South Cayuga Street , from 8 : 00 AM to 4 : 00 PM.
Section 60 . 42 All-Night Parking
B. Alternate Parking
Schedule B. (All Night Parking)
Delete : Cayuga Street South Hill Terrace to Spencer
Street
Delete : South Hill Terrace
Section 60 . 42 All-Night. Parking
B. Alternate Parking
Schedule A. (24 Hour Limit Parking)
Insert : Cayuga Street , East Side , South Hill Terrace
to Spencer Street .
Insert : South Hill Terrace , Cayuga Street to Turner
Place .
C - South Avenue , 1985 Reconstruction & Responsibility by C .U.
Section 60 . 43 Parking Prohibited in Designated Locations
Delete : South Avenue , South Side , from Stewart Avenue
to West Avenue .
Section 60 . 42 All-Night Parking
B. Alternate Parking
Schedule A.
Delete : South Avenue Campus Road to West Avenue .
D - Corrections to Update Old Regulations
RESOLVED, That the Common Council be requested to amend
the Parking and Traffic Ordinance to update or correct
old regulations , as follows :
- 5- March 25 , 1987 107
Section 60 . 5 One-Way Roadways
Insert : Linden Avenue , between Dryden Road and Mitchell
Street , in a southerly direction.
Delete : Williams Street between Stewart Avenue and the =
East entrance to Highland Place , in an easterly =
direction.
Insert : Williams Street , between the easterly driveway
into Cornell parking lot and the east entrance
to Highland Place , in an easterly direction. _
Correct Spelling: Stewart Avenue instead of Steward
Edgemoor Lane instead of Edgemore -
Section 60 . 42 All-Night Parking
A. Thirty Minute. Parking
Delete : Hudson Street , East Side , Giles Street to Columbia
Street .
Delete : Hudson Street , South Side , Aurora Street to
Giles Street .
(� Delete : Hudson Street , West Side , Columbia Street to
m Hillview Place .
m Delete : University Avenue , West Side , Linn Street to
Q Lake Street .
Insert : University Avenue , West Side , from the City
Cemetery entrance to Lake Street .
Section 60 . 43 Parking Prohibited in Designated Locations
Insert : Cliff Street , East Side , from Vinegar Hill to
North City Line .
Delete : Dearborn Place , South Side , from Triphammer
Road to Kelvin Place an.d on the North Side ,
Kelvin Place to Wyckoff Avenue and West Street .
Insert : Dearborn Place , South Side , from Triphammer
Road to Kelvin Place and on the North Side ,
from Kelvin Place to Wyckoff Avenue .
Section 60 . 46 Parking Time Limited in Designated Locations
A. No Parking 7 : 00 AM to 5 : 00 PM -except on Sundays
and Holidays .
Delete : South Fulton Street , East Side , from Green Street
for a distance of two hundred (200) feet south-
easterly therefrom.
D. No Parking 8 : 00 AM to 6 : 00 PM
Insert : South Fulton Street , Northeast Side , from Green
Street to a point eight (80) feet westerly from
the West curb line of Meadow Street .
B. No Parking 8 : 00 AM to 4 : 00 PM except Sundays and
Holidays .
Delete : North Geneva Street , East Side , from Court Street
south for four (4) car spaces .
Delete : North Geneva Street , West Side , from Court Street
south for three (3) car spaces .
108 -6- March 25 , 1987
H. Two Hour Parking
Insert : North Geneva Street , East Side from Court Street
south to a point two hundred fifty (250) feet =
north of Buffalo Street . _
I . One Hour Parking
Delete : Meadow Street , East Side , from Green Street
to Seneca Street . ,
Delete : West State Street , both sides , Fulton Street
to a point one hundred (100) feet easterly therefrom.
Insert : West State Street , South Side , from Fulton Street
to a point one hundred (100) feet easterly.
J. Thirty Minutes Parking
Delete : Fall Creek Drive , South Side , from Thurston
Avenue to Barton Place .
Parking Meters
Section 60 . 51 Zones
A. Highways
Delete : East Seneca Street , North Side , from Cayuga
Street to Parker Street .
Delete : East Seneca Street , South Side , from Cayuga
Street to Tioga Street .
Delete : East Seneca Street , South Side , from a point thirteen
(13) feet east of west line of Parker Street
extended.
Delete : East Seneca Street , South Side , between North
Tioga Street and North Aurora Street .
Insert : East Seneca Street , both sides , from Cayuga
Street to Parker Street .
Delete : East State Street , South Side , 300 block to
east line of premises at 317 East State Street .
Insert : East State Street , both sides , 300 block.
Delete : State Street , both sides , from Aurora Street
to Fulton Street .
Insert : West State Street , North Side , from Cayuga Street
westerly to a point two hundred (200) feet east
of Fulton Street .
Insert : West State Street , South Side , from Cayuga Street
westerly to a point one hundred (100) feet east
of Fulton Street .
Carried Unanimously
SOLID WASTE ITEMS : -
Comm. Reeves reported on the last Committee of the Whole meeting.
Alderperson Booth has drafted a suggested change in the ordinance `
which was discussed by committee members . It is still in the
discussion stage .
REPORT OF SPECIAL COMMITTEES :
Audit Report
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That bills as listed on the following abstract be
approved for payment : -
- 7- March 2S , 1987 109
Abstract No . 6
General Fund. . . . . . . . . . . . . . . . . . . . $41 , 362 . 23
Water and Sewer Fund. . . . . . . . . . . . 11 , 521 . 28
Joint Activity Fund. . . . . . . . . . . . . 12 , 182 . 96 _
Capital Projects . . . . . . . . . . . . . . . . 53 , 170 . 00
and it is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 47 P.M.
CY) Callista F. Paolangel ' ohn C. Gutenberger
(T) City Clerk Mayor
m
m
a
BOARD OF PUBLIC WORKS PROCEEDI:'GS
ACCOUNTS RECEIVABLE
MARCH 23, 1987
13737 Village of Lansing G2374 87.27
13738 Louis Kenjerska G2122 26.22
13739 Cayuga Inlet Dev Corp F2144 11.83 G2122 7.89
13740 Don Randel F2144 25.75 G2122 17.16
13741 Bill Manos F2144 22.49 G2122 14.99
13742 Nbrma Newton F2144 20.51 G2122 13.68
13743 Orson Ledger F2144 19.16 G2122 12.78
13744 Brian Yonkin F2144 16.76 G2122 11.18
13745 Jeffrfrey Delisio F2144 22.00 G2122 14.67
13746 S. Johnson F2144 21.42 G2122 14.28
13747 Town of Newfield F2378 224.94
13748 Louis N Picciano Sr Corp F2140 81.20
13749 :iorse Industrial Corp F2144 1117.40
13750 City of Ithaca F2108 - 19.44
TC.TAL 1502.90 TOTAL 220.12
APPROVED BY al.N1MITTEE
2100 Swarthout & Ferris Bus Service A1170 50.00
2101 Myron Stanton A1710 1125.61
2102 New York State Electric & Gas Corp A2560 38.00
1213.16
111
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. April 8 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) - Daley, Gerkin, Nichols , Reeves , Stone
ABSENT:
Commissioner (1) - Slattery (excused)
OTHERS PRESENT:
Supt . of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
City Engineer - Gray
Common Council Liaison - Hoffman -
Deputy City Controller - Cafferillo
City Clerk- Paolangeli _.
City Chamberlain - Parsons
City Attorney - Nash
Purchasing Agent - Clynes
Commons Coordinator - Deming
PLEDGE OF ALLEGIANCE:
m Mayor Gutenberger led all present in the Pledge of Allegiance
[n to the American flag.
Q MINUTES:
Approval of Minutes of March 11 , 1987 Meeting
By Comm. Reeves : Seconded by Comm. Stone
RESOLVED, That the Minutes of the March 11 , 1987 meeting
be approved as published.
Carried Unanimously
Approval of Minutes of March 25 , 1987
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That the Minutes of the March 25 , 1987 meeting
be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Solid Waste Items
Comm. Reeves requested the addition of Item B - Bid Return-
Cab and Chassis .
No Board member objected.
Water and Sewer Items
Comm. Gerkin requested the addition of Item A - Bid Return-
Crawler Tractor Dozer.
No Board member objected.
Parking and Traffic Items
Comm. Nichols requested the addition of discussion on Dryden
Road Parking Garage and parking problems on Oxford and Irving "-
Place .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Commons Concrete Sidewalks
Mayor Gutenberger referred to a letter from Comex Plaza Associates
regarding the significant deterioration of the Commons concrete
sidewalks in front of the Iszard' s Department Store . Mayor
Gutenberger asked that the DPW staff look into this matter.
112 - 2- April 8 , 1987
Handicap Sign on State and Plain Streets
Mayor Gutenberger stated that he has had communications regarding
the handicap sign at State and Plain Streets . He referred
the matter to the Committee of the Whole to be reviewed.
REPORT OF CITY ATTORNEY:
Pump Station on Pier Road
City Attorney Nash stated that he has received correspondence
from Mr. Tom Cleveland regarding the pump station on Pier
Road. He asked that the matter be referred to the Committee
of the Whole and the Superintendent .
REPORT OF COUNCIL LIAISON: _-
Alcoholic Beverages on Commons
Alderperson Hoffman reported on the permit for outdoor cafe
(Simeon' s) . Common Council approved serving of alcoholic
beverages on the Commons at this site .
Landfill Site
Alder,).7.-r_,on Hoffman reported that the landfill site resolution
that was presented to Common Council has been sent back to
committee .
Youth Bureau Landscaping
Al erperson Hoffman reported that the advisory group has
met regarding the landscaping around the new Youth Bureau
Building and will prioritize the landscaping items .
Effect of Reduced Road Salting Policy
Al erperson Hoffman read the following letter:
"MEMO TO: Larry Fabbroni , Asst . Supt . of Public Works
Jack Dougherty, Supt . of Public Works
Board of Public Works Commissioners
FROM: Dan Hoffman
DATE: April 8 , 1987
Re Effect of Reduced Road Salting Policy
I know that in Ithaca it ' s risky to speak of winter in
the past tense , even at this date . But before the memory
of snow and ice melts away, I ' d like to take a last look
at a "hot" seasonal topic-namely road salt .
When the City established its reduced salting policy a
year and a half ago , and decided not to apply salt to flat
downtown streets , the reaction included a small blizzard
of angry letters to the newspapers and to the Mayor, predictions
of havoc and slaughter in the streets , threats of lawsuits
for legislative negligence , and complaints that the City
was not using increased plowing as an alternative to salt .
In spite of this reaction, the Board had the good sense
to reaffirm the reduced salting policy for the winter of
1986-87 . Now that the second winter of this "experiment"
is over, I simply wanted to point out that I have not seen
•a single irate letter to the editor this year, accident rates inside
the City''have not shown any apparent increase , and no one
has sued the City for using too little salt . ,
I should also mention that many people who oppose road
salt tend to complain to me when the City violates its own
rules and uses salt when it shouldn' t . This winter I received
no such calls . And my own observation was that plowing operations
were considerably more effective this year , even before the
acquisition of an additional snowplow.
113
-3- April 8 , 1987
My conclusion is that the City has adjusted rather quickly
to the new policy, that fears and predictions about its
consequences were unfounded, and that civilization as we know
it can go on with less use of road salt (and in fact , some
artifacts , such as cars and parking ramps , may even be around
longer because of it) .
I would like to thank- the commissioners for their courage
and foresight in maintaining the commitment to cut back on
salt use , and Larry Fabbroni and the Streets and Facilities
Division for a much inproved snow removal operation.
cc : Mayor Gutenberger
Common Council"
REPORT OF SUPERINTENDENT:
Appointment
Supt Dougherty reported that he has provisionally appointed -
Lorie A. Perkins as Account Clerk/Typist in the Streets
and Facilities Division at an annual salry of $10 , 812 , effective
April 1 , 1987 and he asks the Board' s concurrence .
Resolution
m By Comm. Nichols : Seconded by Comm. Gerkin
m RESOLVED, That the Board approves the provisional appointment
of Lorie A. Perkins as Account Clerk/Typist in the Streets
Q and Facilities Division at an annual salary of $10 , 812 , effective
April 1, 1987 .
Carried Unanimously
Youth Bureau Facility
Supt . Dougherty reported that the Youth Bureau moved into
the new building on April 1 , 1987 .
Ithaca Amateur Softball Association
Supt . Dougherty stated that he has negotiated an agreement
with the Ithaca Amateur Softball Association. Copies will
be available at the next committee meeting and come back to the
Board for final approval .
Collegetown Garage
Supt . Dougherty stated that the target date for opening the
new Collegetown Garage is May 18 .
REPORT OF ASSISTANT SUPERINTENDENT:
Projects
Asst . Supt . Fabbroni reported on the following projects :
Youth Bureau Landscaping;
Dryden road - Storm Sewer project ;
Giles Street - Sewer Main project ;
Clean-up on East Hill and South Hill ;
Clean-up of Parks started;
Youth Bureau - will be graded and seeded in the next month.
REPORT OF CITY ENGINEER:
Thurston Avenue Bridge
City Engineer Gray reported on the Thurston Avenue Bridge
project . Staff is developing work program for the State
grant .
BUILDINGS AND PROPERTIES ITEMS :
Request for License - Aurora Street right-of-way
The owners of Simeon' s Restaurant have requested a license
to use a portion of the Aurora Street right of way adjacent
to their building at 224 The Commons .
114 -4- April 8 , 1987
Resolution
By Comm. Daley: Seconded by Comm. Stone
RESOLVED, That the owners of Simeon' s Restaurant be granted
a license to use approximately 61 square feet of the Aurora
Street right of way for a three month period from May 21 ,
1987 to August 21 , 1987 , at a minimum fee of $25 . 00 . The
fee , based on our usual formula for this period of time would
be $2 . 56 . The $25 . 00 fe-e ' represents a. minimum charge to
cover administrative costs .
Carried Unanimously
HIGHWAY ITEMS :
Bi Return - Trucks
Bi s were received on March 26 , 1987 for supplying trucks .
Resolution
By Comm. Daley: Seconded by Comm. Stone
RESOLVED, That the bid from Chemung Ford on Item 2 and 3
be rejected as not meeting the specifications , and be it
further
RESOLVED, That the following contracts be awarded:
Item 1 to Bill Zikakis Chevrolet for their net bid of
$11 , 382 ;
Item 2 to Spencer Ford as low bidder meeting the specifications ,
for their net bid of $20 , 579 . 35;
Item 3 to Albee Truck, Inc . as the low bidder meeting
the specifications , for their bid of $24, 155 . 00 ;
Item 4 to Bill Zikakis Chevrolet for their net bid of
$12 , 572 .
Carried Unanimously
Bid Return - Collegetown Street Improvements
Bids were received on April 1 , 1987 for Phase 2 of the Collegetown
Street Improvements . The low bid has exceeded the available
funding.
Resolution
By Comm. Daley: Seconded by Comm. Nichols
RESOLVED, That the contract for Phase 2 of the Collegetown
Street Improvements be awarded to McGuire & Bennett , Inc .
as the low bidder, pending additional additional funding
by Common Council .
Discussion followed on the floor.
Resolution to Table
By Comm. Nichols : Seconded by Comm. Daley
RESOLVED, That the matter of the contract for Phase 2 of
the Collegetown Street Improvements be tabled.
Carried Unanimously
PARKING AND TRAFFIC ITEMS :
Collegetown Parking Garage
Comm. Nichols reported on the Collegetown Parking Garage .
Discussion followed on the floor.
Resolution
By Comm. Nichols : Seconded by Comm. Daley
RESOLVED, That there be a Public Information meeting on the
operation of the Collegetown Parking Garage scheduled for
7 : 30 P.M. on Wednesday, April 22 , 1987 .
Carried Unanimously
Qxford/Irving Place
Comm. Nichols stated that there are problems with parking
on these narrow streets . Alderperson Booth and he have worked
out a plan and Comm. Nichols discussed it with the Board.
Residents will be informed and it will be discussed with
them.
115
- 5- April 8 , 1987
SOLID WASTE ITEMS:
Spring Pick-up Week Designation
By Comm. Reeves : Seconded by Comm. Stone
RESOLVED, That the week of April 27 through May 1 , 1987 ,
inclusive , be designated as "Spring Pick-up Week" during
which time a separate pickup will be made of items not normally
collected in the regular weekly trash pickup, in accordance
with regulations promulgated by the Superintendent of Public
Works . Residents shall place this refuse at curbside on
their regular collection day; business areas will be limited
to one day only, which has been designated as Tuesday, April
28 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Bid Return - Cab and Chassis
Bids were received on April 2 , 1987 for providing a Cab and
Chassis for use in the recycling program.
G) Resolution
m By Comm. Reeves : Seconded by Comm. Gerkin
m RESOLVED, That the contract for providing a Cab and Chassis
Q be awarded to Stafford Chevrolet for their low bid of $14 , 396 . 98 .
Superintendent Dougherty read letter from Stafford Chevrolet
withdrawing their bid for this item.
Comm. Reeves withdrew the motion.
Resolution
By Comm. Reeves : Seconded by Comm. Stone
RESOLVED, That the contract for providing a Cab and Chassis
be awarded to Albee Truck, Inc . for their low bid of $18 , 315 . 00 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
WATER AND SEWER ITEMS :
Bid Return - Crawler Tractor Dozer
Bids were received on April 2 , 1987 for providing one Crawler
Tractor Dozer.
Resolution
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That the contract for providing one Crawler Tractor
Dozer be awarded to Syracuse Supply for their low net bid
of $76 , 376 . 00 .
Carried Unanimously
REPORT OF SPECIAL COMMITTEES : -
Audit Report
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That bills as listed on the following abstracts
be approved for payment :
Abstract No . 7
General Fund. . . . . . . . . . . . . . . . . . $39, 128 . 11
Water & Sewer Fund. . . . . . . . . . . . 12 , 962 . 05
Joint Activity Fund. . . . . . . . . . . 3 , 048 . 57
Capital Projects . . . . . . . . . . . . . . 15 , 843 . 78
Abstract No . 37
Ithaca Area Wastewater Treatment Plant Capital Project . . . . . . .
$504 , 647 . 34 , and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
116
-6- April 8 , 1987
UNFINISHED BUSINESS :
Bus Service to Hospital
Comm. Nichols discussed a memo from Transit Supervisor Bernard
Carpenter regarding the bus service to the hospital . It
his suggested,at the County' s request , that the half-hour
run to the hospital be cancelled as there are not enough
persons riding the buses on that route .
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 17 p .m.
allista F. Paolangel ' , Cit—y—Ml—e—r-k John C. G
Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUITS RECEIVABLE
APRIL 3, 1987
13751 Harold Lubin F2144 48.00
13752 W R Teetor of Ithaca Ltd F2144 48.00
13753 Gus Lai'-Lbrou F2144 48.00
13754 Jason Fane F2144 48.00
13755 Valentine Assoc. F2144 48.00
13756 Jason Fane F2144 48.00
13757 Theta Delta Chi F2144 96.00
13758 James Rider F2144 96.00
13759 Alpha Theta F2144 96.00
13760 Cornell University F2144 96.00
13761 Kate c/o Charles Curry F2144 96.00
13762 Cornell Radio Guild F2144 96.00
13763 Bill Avramis F2144 96.00
13764 City of Ithaca F2144 96.00
13765 Gus & George Lambrou F2144 96.00
13766 Cornell University F2144 96.00
13767 Cornell Typewriter Div. F2144 96.00
13768 Board of Education F2144 96.00
13769 RHP, Inc. F2144 96.00
13770 Cornell University F2144 144.00
13771 Delta Phi Assn. F2144 144.00
13772 Dolly's c/o SA Lewis F2144 144.00
13773 Cornell University F2144 144.00
13774 Cornell University F2144 144.00
13775 Cornell University F2144 144.00
13776 Cornell University F2144 144.^0
13777 Cornell University F2144 144.00
13778 Cornell University F2144 144.x':;"
13779 Kubler - CVS F2144 144.;0
13780 Cayuga Stu Res Assn F2144 144.00
13781 Iornell University F2144 144.00
13782 Cornell University F2144 144.00
13783 Mack Travis F2144 144.00
13784 Cornell University F2144 144.00
13785 Old East Hill Housing Coop F2144 144.00
13786 Cornell University F2144 144.00
13787 Hearts and Flowers F2144 144.00
13788 Jason Fane F2144 144.00
13789 Cornell University F2144 144.00
13790 Fairview Assoc. F2144 144.00
13791 John Novarr F2144 144.00
13792 Wilcox Press F2144 144.00
13793 Challenge Industries F2144 144.00
13794 Logos Properties F2144 144.00
13795 R. Sovocool F2144 144.00
13796 Jason Fane F2144 144.00
13797 Cornell University F2144 144.00
13798 Uthacarem Inc. F2144 144.00
13799 San Associates , Inc F2144 144.00
13800 James Gardner F2144 144.00
13801 Morse Chain Co. F2144 144.00
13802 Morse Chain Co , F2144 144.00
13803 Iszards F2144 192.00
18304 Center Ithaca Assoc. F2144 192.00
13805 _Morse Chain Co . F2144 192.00
13806 Fancy Falconer & Jason Fane F2144 96.00
13807 Christopher George Corp F2144 96.00
TOTAL WATER 7 ,056.00
APPROV Y liAM E CO,r'-1ITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
APRIL 22, 1987
13808 Convenience Food Mart G2122 89.64
13309 Clinton West Ltd G2122 68.44
13850 Joseph Ciaschi F2144 23.73 G2122 15.82
13811 Bill Avramis F2144 21.42 G2122 14. 28
13812 John Bodine F2144 22.95 G2122 15.30
13813 Nathan Weiner F2144 20.87 G2122 13.91
13814 Doris Marion F2144 22.67 G2122 15, 11
13815 Carol Beckley F2144 452.40 G2122 434.40
13816 Carol Beckley G2122 97.73
13817 Nick Floros G2122 70.55
13818 Stuart Wilson F2144 75.44
13819 City of Ithaca F2803 3699.35
13820 Morse Chain Co G2120 175.00
13821 Town of Ithaca G2374 210.29
13822 Town of Ithaca G2374 334.66
13823 Town of Ithaca G2374 286.94
13824 Town of Ithaca G2374 132.58
13825 Town of Ithaca G2374 141.69
13826 Town of Ithaca G2374 142.52
13827 Town of Ithaca G2374 188.12
13828 Dryden Sewer Dist # 2 G2374 647.57
13829 City of Ithaca F2801 1412.49
WATER 5751.32 SEWER 3094. ;5
OVED BY F A CE OMMITTEE
Q�
2103 James W Carey A1710 25.00
21N Kyu Lee A1710 25.00
2105 Harold Schultz A1710 25.00
2106 R H P A1710 25.00
2107 Orson Ledger A1710 25.00
2108 Jason Fane Capital Project # 149 1000.00
2109 Robert Johnson Capital Project # 149 8342.00
TOTAL 9467.00
BOARD OF PUBLIC WORKS PROCEEDINGS Z 1
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. April 22, 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) - Nichols, Daley, Gerkin ;, Reeves, Slattery, Stone
OTHERS PRESENT:
Supt. of Public Works - Dougherty
Asst. Supt. of Public Works - Fabbroni
City Engineer - Gray
City Controller - Spano
Purchasing Agent - Clynes -
City Clerk - Paolangeli
Deputy Director, Planning & Development - Mazzarella
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance to the -
American flag.
MINUTES:
Approval of Minutes of April 8, 1987 Meeting
By Comm. Nichols: Seconded by Comm. Gerkin
m RESOLVED, That the Minutes of the April 8, 1987 meeting be approved as
� published.
Q Carried Unanimously
ADDITIONS TO THE AGENDA:
Water and Sewer Items
Comm. Gerkin requested the addition of item A-Bid Return - Ductile
Iron Pipe.
No Board member objected.
Unfinished Business
Mayor Gutenberger asked that the Board lift from the table the resolution
on Phase II - Street improvements - Collegetown, that was tabled at the
April 8 meeting.
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Appointment to Search Committee for Deputy Clerk
Mayor Gutenberger stated that a search committee is being set up for the
position of Deputy City Clerk. The interviewing committee is made up
of 3 Common Council people, 3 people from the appropriate lay board, depending
on what position is being filled. This particular position does not have
a layboard but it does interact very much with the Board of Public Works.
He asked for a volunteer from the Board to serve on this committee. Carol
Reeves volunteered to serve on this committee for search for Deputy City
Clerk.
City Hall Renovation
Mayor Gutenberger thanked the DPW crew for work on remodeling of City
Hall .
The following letter was sent to the workers from Eric Datz, Building
Systems Supervisor:
"To . Adam Carman, Gary Ervay, Randy Johnson, Leonard Soule
Date . April 21 , 1987
Re . Remodeling City Hall Offices
I would like to thank each and everyone of you for the excellent
job of remodeling the office areas in City Hall . I know it wasn't easy ,
and there seemed to be change of plans almost every day, but you stuck
-2-
with it, and the final results show your good skills, and cooperative
attitudes. Many people have commented to me on how well everything looks,
but the credit is all yours, and I want you to know that I do appreciate
it.
cc: Jack Dougherty
Larry Fabbroni
Personnel File
Mayor Gutenberger"
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
DeWitt Mall - Petition for Loading Zone - Buffalo Street
Barbara Mink, 614 N. Cayuga Street, spoke on behalf of DeWitt Mall merchants
regarding "loading zone". She presented the following petition from DeWitt
Mall Merchants with ten signatures:
"We the undersigned merchants of the DeWitt Mall , urgently request the
Board of Public Works to change the space on Buffalo Street currently
marked "No Parking Any Time" to a loading zone.
The area has been a de-facto loading zone for merchants since the Mall
opened, but in the past two years business people loading and unloading
merchandise have been inconsistently ticketed, especially those who use
small vehicles for business rather than marked trucks.
There appears to be no official policy on which the Department of Public
Works and the Police Department agree, so we feel changing the sign to
"Loading Zone" would reconcile the differences, and make operating a business
downtown much more efficient."
Motion to Refer to Committee of the Whole
By Comm. Daley: Seconded by Comm. Nichols
RESOLVED, That the matter of creating a "Loading Zone" area for the DeWitt
Mall be referred to the Committee of the Whole.
Carried Unanimously
REPORT OF SUPERINTENDENT:
Appointments
Supt. Dougherty stated that he has appointed the following persons:
Richard Sinn, Laborer, effective April 20, 1987 at an hourly rate
of $4.75;
Robert Cross, Maintenance Worker, effective April 27, 1987, at an
hourly rate of $5.56; and
Suzanne E. Murinchack, part-time Parking Meter Checker, effective
April 29, 1987, at an hourly rate of $4.75,
and he asked the Board's concurrence.
Resolution
By Comm. Gerkin: Seconded by Comm. Nichols
RESOLVED, That the Board approves the appointments as listed above.
Carried Unanimously
REPORT OF ASST. SUPERINTENDENT:
Dryden Road - Storm Sewer
Asst. Supt. Fabbroni reported that the Dryden Road Storm Sewer project
is nearing completion.
Giles Street Project
Asst. Supt. Fabbroni reported that the crane is on-site and the project
is moving along.
Youth Bureau
Asst. Supt. Fabbroni stated that the grading around the building is preceeding
and several key sidewalks are being poured. The Chamber of Commerce booth
has been moved near the entrance to Stewart Park. The move makes it more
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119
accessible to the public.
City Hall Renovation
Asst. Supt. Fabbroni thanked his staff for the work that was done on the
City Hall renovation project.
REPORT OF CITY ENGINEER:
Seneca Street Garage
City Engineer Gray stated that material is being moved into the Seneca
Street Garage. He has a start-up meeting on April 27th, and the project
should be back under way shortly.
College Avenue Bridge -
City Engineer Gray stated that the College Avenue Bridge is out of service.
There will be a disruption in the water service for approximately one
or two days for the residents on the north end of that main.
Discussion followed on the floor regarding traffic patterns. _
Green Street Garage
City Engineer Gray stated that the investigation work will probably start
in another month. He will be receivinga proposal for the project this
week.
m
Cornell Tradition program
Q City Enginner Gray stated that after discussing it with Asst. Supt. Fabbroni ,
he is hoping to get one or two summer school students for his staff.
Raw Water Line Re-Location Project
City Engineer Gray stated that he expects this project to start up within
the next week.
Dryden Road Garage
City Engineer Gray stated that there will be double doors on the booth.
BUILDINGS AND PROPERTIES ITEMS:
Bid return - Riding Sweeper
Bids were received on April 7, 1987 for a riding sweeper.
The bid from John T. Merrick & Assoc. does not meet the specifications
as we required a net cash delivered price; their bid is F.O.B. factory.
The bid from William H. Clark, Inc. is not responsive in that they are
bidding a reconditioned machine.
Resolution
By Comm. Daley: Seconded by Comm. Stone
RESOLVED, That the bids from John T. Merrick & Assoc. and William H. Clark,
Inc. be rejected as not meeting the specifications, and be it further
RESOLVED, That the contract for supplying a riding sweeper be awarded
to S.V. Moffett Company, Inc. for their bid of $14,560 as the lowest bidder
meeting the specifications.
Carried Unanimously
HIGHWAY ITEMS:
Bid Return - 5 yard Dump Truck and Body
Bids were received on April 9, 1987 for supplying a 5 yd. dump truck and
body.
Resolution
By Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That . the contract for supplying a 5 yd. dump truck and body
be awarded to Chemung Ford, dba Clute Motors, for their low bid of $33,261 .
Carried Unanimously
Bid Return - Snow Plow Hitch and Plow
Bids were received on April 9, 1987 for supplying and installing a snow
plow hitch and plow.
120 -4-
Resolution
By Comm. Slattery: Seconded by Comm. Stone
RESOLVED, That the bid from Roberts Equipment be rejected as not meeting
the specifications, and be it further
RESOLVED, That the contract for supplying and installing a snow plow hitch
and plow be awarded to Steuben Supply Company for their low bid (alternate)
of $7,344 plus $295, for a total bid of $7,639.
Discussion followed on the floor.
Supt. Dougherty stated that the reason for rejecting the bid from Roberts
Equipment was because the specifications called for a trip-edge design
plow and Roberts plow did not have that feature.
A vote on the resolution resulted as follows:
Carried Unanimously
PARKING AND TRAFFIC ITEMS:
Dryden Road Parking Garage Public Information Meeting
Comm. Nichols reminded the Board that at 7:30 P.M. tonight (April 22)
there will be a public information meeting on the Dryden Road Garage.
It will be held in the new conference room on 2nd floor of City Hall .
CREEKS, BRIDGES, PARK ITEMS
Ithaca Amateur Softball Association Agreement
The Ithaca Amateur Softball Association has requested that the City revise
the lease agreement dated December 31 , 1985. The Superintendent hasne-goiated'
with the Association and has arrived at a mutually satisfactory modification.
Resolution
By Comm. Stone: Seconded by Comm. Gerkin
RESOLVED, That the modification of the lease agreement as negotiated by
the Superintendent with the Ithaca Amateur Softball Association be approved
effective immediately, a copy of which will be on file in the office of
the City Clerk.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
WATER AND SEWER ITEMS:
Bid Return - Ductile Iron Pipe
Bids were received on April 10, 1987 for supplying Ductile Iron Pipe.
Resolution
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That the contract for supplying 8" Ductile Iron Pipe be awarded
to U.S. Pipe & Foundry for their tie low bid at a total bid price of $8,593.20.
Discussion followed on the floor.
Purchasing Agent Clynes explained why the bid was awarded to U.S. Pipe
& Foundry.
1 . The City knew the product they were getting; They successfully
performed last year.
2. They specified the delivery date.
Mayor Gutenberger referred to a letter received from Vellano Bros. , Inc.
who submitted the same price bid.
Further discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
-5- 121
REPORT OF SPECIAL COMMITTEES:
Audit Report
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That bills as listed on the following abstract be approved for
payment:
Abstract No. 8
General Fund . . . . . . . . . . . . . . . . . . .$62,377.08
Water & Sewer Fund . . . . . . . . . . . . . 3,518.66
Joint Activity Fund . . . . . . . . . . . . 114.95
Capital Projects . . . . . . . . . . . . . . . 74,147.04
and be it further -
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
REPORT OF BOARD LIAISONS:
Youth Bureau Board
Comm. Reeves reported that they held their first Youth Bureau Board meeting
in the new building on April 20th and were given a tour of the building.
M Comm. Reeves stated that the dedication date of the new building is set
m for June 19, 1987, from 3:00 - 5:00 P.M. On June 20 and 21 there will
m be an open house.
Q Planning and Development committee
Comm. Daley reported that sidewalks on Elmira Road were discussed. The
matter will be discussed by the Committee of the Whole and Comm. Daley
will report back to the P & D Board the recommendations of the Board of
Public Works. Comm. Stone requested that the matter of sidewalks on West
Clinton Street also be looked into.
UNFINISHED BUSINESS:
Collegetown Street Improvements - Phase 2
Motion to Lift From Table
By. Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That the matter of Collegetown Street Improvements -Phase 2.
that was tabled at the April 8, 1987 meeting be lifted from the table.
Carried Unanimously
Mayor Gutenberger explained where the additional funding would come from
for the Collegetown Street improvements - Phase 2 .. He handed out a detailed
report on the project costs and funding.
Discussion followed on the floor .
Supt. Dougherty and Deputy Director of Planning and Development Mazzarella
answered questions from Board members and further explained the project
and costs.
Resolution
By Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That the contract for Phase 2 of the Collegetown Street Improvements
be awarded to McGuire & Bennett, Inc. as the low bidder, pending additional
funding by Common Council
Carried Unanimously
NEW BUSINESS:
Police Department Sign on Hall of Justice
Comm. Slattery asked about a sign on the Hall of Justice saying 'Police
Department' .
Supt. Dougherty explained that funds were included in the 1987 budget
for the sign. The reason for the delay was that the company the sign
was ordered from wanted partial payment for the sign before it was completed
and the City could not do that. We are in the process of getting proposals
from another company.
122
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Asst. Supt. Fabbroni discussed handicapped accessibility at the Hall of
Justice. He will be writing a status report for the Human Services Committee
which he will make available to anyone interested.
ADJOURNMENT:
On a motion the meeting adjourned at 5:00 P.M.
Callista F. Paolange9i , City Clerk Jon 4Ge nberger aY6r
123
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. May 13 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) - Daley, Gerkin, Nichols , Reeves , Slattery,
Stone
OTHERS PRESENT:
City Attorney - Nash
Supt . of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
Deputy City Controller - Cafferillo
Purchasing Agent - Clynes
City Chamberlain - Parsons
Council Liaison - Hoffman
City Clerk - Paolangeli
City Engineer - Gray
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
m MINUTES:
m Approval of Minutes of April 22 , 1987 Meeting
By Comm. Daley: Seconded by Comm. Reeves
RESOLVED, That the Minutes of the April 22 , 1987 meeting
be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Mayor uten erger requested the addition of discussion on
the request from McPherson Sailing Products .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Request from the Chamber of Commerce
Mayor Gutenberger stated that a request from the Chamber
of Commerce for a license for use of city property in the
vicinity of the new Youth Bureau was discussed at the May
Common Council meeting. Common Council passed a resolution
that any license granted by the Board of Public Works to
the Chamber of Commerce to use the land in that area be subject
to the approval of Common Council .
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Improvements to Auburn Park Play Structure
Carolyn Peterson, Reneta Schmidt , and Cynthia Snidiker presented
a statement and photographs explaining the need for improvements
to the Auburn Park play structure located at Dey and Auburn
Streets .
Motion to Refer to Committee of the Whole
By Comm. Daley: Seconded by Comm. Stone
RESOLVED, That the matter of improvements to the Auburn Park
play structure be referred to the Committee of the Whole .
Carried Unanimously
REPORT OF CITY ATTORNEY:
Encroachment - 431 South Geneva Street
City Attorney Nash explained encroachment problem at 431
South Geneva Street .
Encroachment Easement for 431 South Geneva Street
By Comm. Slattery: Seconded by Comm. Gerkin
WHEREAS, William C. and Nancy D.Bennett are owners of property
located at 431 South Geneva Street as shown on a survey map
made by George Schlecht , licensed land surveyor , dated April
21 , 1987 , and
124 - 2- May 13 , 1987
WHEREAS, said survey map does show that a carport and the
house on said property encroach upon the city right-of-way
by up to a distance of four feet , and permission to maintain
these encroachments is needed in order to complete a contracted
sale of the property, and said structures have existed for
at least forty years in their present position; now, therefore ,
be it
RESOLVED, That the Board of Public Works authorize an encroach-
ment easement agreement for the structures at 431 South Geneva
Street currently encroaching upon the city right-of-way,
as long as such structures remain, said agreement to be reviewed
by the City Attorney and it is further
RESOLVED, That the Mayor of the City of Ithaca is authorized
to sign said agreement on behalf of the Board of Public Works
and the City of Ithaca.
Carried Unanimously
Attorney Nash commented on a right-of-way problem at property
located at 345 Giles Street . Attorney Nash and the Superintendent
will be reviewing the situation.
REPORT OF COUNCIL LIAISON:
Sidewalks on Lake Street
Council Liaison Hoffman thanked the Board for proposing to
construct sidewalks on Lake Street by Ithaca High School .
Collegetown
Council Liaison Hoffman reported that Common Council has
approved attendants for the Collegetown Parking Garage and
the additional funds necessary to award the bid for Phase
II of Collegetown Street Improvements .
Chamber of Commerce
Alderperson Hoffman reported on the discussion by Council
and the decision to reserve authority on the request by the
Chamber of Commerce for a license for use of city property.
REPORT OF SUPERINTENDENT:
Appointments
Supt . Dougherty reported that he has appointed the following
person:
Francis P. Ellis , Jr. to the position of Automotive
Mechanic at an hourly rate of $5 . 92 , effective May 18 , 1987 ;
and the asked the Board' s concurrence .
Resolution
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That the Board approves the appointment of Francis
P. Ellis , Jr. to the position of Automotive Mechanic at an
hourly rate of $5 . 92 , effective May 18 , 1987 .
Carried Unanimously
Position Vacancy
Supt . Dougherty reported that he has not filled the position
of Civil Engineer at this time and he will advertise that
position again.
Recycling Meeting
Supt . Dougherty reported that a meeting regarding recycling
with staff members , Comm. Reeves , Purchasing Agent Clynes ,
and the Recycling Task Force will be set up soon.
Aerial Truck
Supt . Doug erty reported that the Aerial Truck used by the
Forestry Department was involved in an accident and will
require repairs . The estimate for repairs was approximately
$13 , 000 to $14 , 000 . The truck had been involved in a previous
accident and the damage was not discovered until recently.
The Superintendent is not ready at this time to propose anything
but wanted the Board to be aware of the problem.
-3- May 13 , 1987 125
Recycling Meeting
Comm. Nichols commented on the Recycling meeting held on
May 12 , 1987 . The County is talking about a baling and recycling
station to be located in the city. He was told that the
county is committed by state law to include recycling in
their plan.
REPORT OF ASSISTANT SUPERINTENDENT:
Asst . Supt . Fabbroni reported on the following projects :
Youth Bureau Landscaping - grading and seeding is proceeding;
Curbing - curbing fund will be used to do curbing at the
Youth Bureau;
Giles Street - work is proceeding and near completion;
Park Crew - the park crew is planting crab apple trees at
the Inlet with the help of the Flower Club ;
Six Mile Creek - Pruning of the north bank is completed;
Cass Park Pool - repairs are being made to the sidewalk around
the pool ;
CD City Clean-up - Spring clean-up is nearly completed and went
(T) very well ;
M Dryden Road/Oak Avenue - traffic will be one-way starting
[n Friday, May 13th.
Q
REPORT OF CITY ENGINEER:
City Engineer Gray reported on the following projects :
Collegetown Garage - if all goes as planned the garage will
be opened on Monday, May 18th;
Water Treatment Plant Upgrade - preliminary drafts and other
information on the Water Treatment Plant upgrading are being
reviewed. He will keep the Board informed on this project ;
State Marina - changes need to be made to the city' s water
system that feeds the State Marina. The necessary corrections
are being designed;
Sixty-Foot Dam repairs - work will be started the first week
of June .
BUILDING AND PROPERTIES ITEMS :
Hangar Theatre - Request for a New Building
Williams Sims of the Design Review Board stated the Board
had reviewed the proposal for the addition to the Hangar
Theatre . Their recommendation was that the addition reflect
the style of the existing Hangar Theatre . As this was not
possible because of the cost they recommended the addition
be as simple as possible . This recommendation seemed to
be acceptable to the Hangar Theatre .
Mr. Sims answered questions from Board members .
Tom Neederkorn showed the Board drawings of the proposed
changes and answered questions from Board members .
Resolution
By Comm. Daley: Seconded by Comm. Gerkin
At the meeting of February 2S , 1987 , the following resolution
was passed by the Board of Public Works :
"RESOLVED, That the request from the Hangar Theatre group
be approved as outlined in the presentation made by Tom Neiderkorn
at the February 18th committee meeting of the Board, and
be it further
RESOLVED, That final plans , when available , be reviewed by
the department staff. "
126 -4- May 13 , 1987
RESOLVED, That the Board reaffirm its decision of February
25 , 1987 , and be it further
RESOLVED, That the construction plans when available be reviewed
by the department staff, and be it further
RESOLVED, That the terms of the lease as they apply to the
construction of the addition be referred to the Common Council
for their review and approval .
Further discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (0)
Nays (7) - Slattery, Reeves , Daley, Gerkin, Stone , Nichols
Gutenberger
Motion Defeated
Resolution
By Comm. Daley: Seconded by Comm. Slattery
RESOLVED, That this Board revokes their decision of February
18 , 1987 and that the plans submitted on May 13 , 1987 be
accepted, and be it further
RESOLVED, That when construction plans are available they
be reviewed by the department staff and that the terms of
the lease , as they apply to the addition, be referred to
the Common Council for their review and approval .
Carried Unanimously
Comm. Nichols thanked the Design Review Board for the time
and effort that they spent on this project .
Chamber of Commerce-Request to Locate at the Youth Bureau
Site
The Chamber of Commerce has requested the city to grant a
license for their use of city property in the vicinity of
the new Youth Bureau building.
Resolution
By Comm. Daley: Seconded by Comm. Stone
WHEREAS, the Chamber of Commerce has requested that they
be granted a license to use certain city properties , and
WHEREAS, it appears that this request would be a good use
of public properties ; now, therefore , be it
RESOLVED, That the proposal as presented by the Tompkins
County Chamber of Commerce be given approval in principal
and that the Chamber be directed to present detailed drawings
of their proposed use , and that once approved, a license
with appropriate fees be devised, and be it further
RESOLVED, That granting of said license is subject to approval
of Common Council .
Comm. Stone asked Supt . Dougherty if a determination had
been made regarding the storm sewer in that area.
Supt . Dougherty responded that the pipe and the ditch are
owned by the state and they must make that determination.
Representatives from the Chamber of Commerce spoke to the
Board regarding their plans for this property.
Atty. Nash commented that a Short Environmental Review would
be necessary for this project .
- 5- May 13 , 1987 127
City Engineer Gray responded that he will need the site plan
from the architect before he can proceed.
Mayor Gutenberger noted that Youth Bureau Director Robert
Cuita, has been very supportive of this project .
A vote on the resolution resulted as follows :
Ayes (7) - Slattery, Reeves , Gerkin, Stone , Nichols ,
Daley, Mayor Gutenberger
Carried Unanimously
HIGHWAY ITEMS :
Public Hearing - Proposed New Sidewalk and Curbing
By Comm. Slattery : Seconded by Comm. Stone
WHEREAS, the Board of Public Works , by its own motion, proposes
the construction of new sidewalk on the east side of the
200 block of Fayette Street , and
WHEREAS, the Board of Public Works , in response to public
petition, proposes the construction of new sidewalk and curbing
on the west side of Lake Street at Kline Road, and
WHEREAS, Section 5 . 28 and 5 . 47 of the Charter of the City
m of Ithaca require that a public hearing be held before the
[n Board of Public Works makes such assessable improvements ;
Q now, therefore , be it
RESOLVED, That a public hearing will be held on May 27 at
4 : 00 p .m. at the regularly scheduled meeting of the Board
of Public Works to discuss construction of sidewalk and curbing
at the two above mentioned locations .
Carried Unanimously
Renaming of North Cayuga Street Extension
By Comm. Slattery: Seconded by Comm. Stone
WHEREAS, the Youth Bureau Advisory Board, by unanimous vote ,
has passed the following resolution:
"RESOLVED, That the street formerly known as North Cayuga
Street Extension be renamed in memory of James L . Gibbs in
recognition for his many years of dedicated human services
in the greater Ithaca area. "
WHEREAS, the members of the Board of Public Works feel that
the naming of this street in memory of James L. Gibbs would
be a very small token of the esteem in which this community
holds Mr. Gibbs ; now, therefore , be it
RESOLVED, That the Board of Public Works names the portion
of the former North Cayuga Street Extension that has been
relocated in the vicinity of the Youth Bureau building as
JAMES L. GIBBS DRIVE, and be it further
RESOLVED, That the official naming of this Drive is effective
on the date that the area is annexed to the City of Ithaca.
Carried Unanimously
A formal dedication ceremony will be planned and the family
of Mr. Gibbs and the entire community invited.
Bid Return - Trees and Shrubs
Comm. Slattery reported that bids were received on April
30 , 1987 for furnishing trees and shrubs for Spring planting
by the City of Ithaca.
Resolution
By Comm. Slattery: Seconded by Comm. Nichols
RESOLVED, That the contract for furnishing Item No . 5 be
awarded to Twin Oaks Nursery of Syracuse , New York for their
bid price , and be it further
128
-6- May 13 , 1987
RESOLVED, That the bids for Item Nos . 2 and 6 be rejected
as not meeting the specifications , and be it further
RESOLVED, That the bids for Item Nos . 1 , 3 , 4 , 7 and 8 be
awarded to Schichtel ' s Nursery of Orchard Park, New York
for their bid price , and be it further
RESOLVED, That the alternate bid for Item No. 9 be awarded
to Schichtel ' s Nursery, for their bid price .
Carried Unanimously
Comm. Reeves left meeting at 5 : 15 p .m.
PARKING AND TRAFFIC ITEMS :
Dryden Road Parking Garage - Operations
The official opening of the new Dryden Road Parking garage
will take place on or about 9 a.m. on Monday, May 18 , 1987 .
After much discussion and deliberation, the following method
of operation will be in effect intil January 1 , 1988 .
Resolution
By Comm. Nichols : Seconded by Comm. Gerkin
RESOLVED, That the Dryden Road Parking Garage shall be operated
under the following conditions :
1 . The garage shall be attended from 9 : 30 a.m. through
1 : 30 a.m. , Monday through Saturday;
2 . The hourly rate shall be 50 cents per hour or portion
thereof, with the first hour free ;
3 . There shall be no parking between the hours of 2 : 00
a.m. and 6 : 00 a.m. , except by permit only, effective
May 18 , 1987 ;
4 . Permits shall be sold on a random drawing basis
for the terms of 1 , 2 or 3 months .
S . Fifty (50) daytime permits allowing parking between
6 a.m. and 9 : 30 p.m. shall be sold at the rate of
$40 per month;
6 . Eighty (80) night time permits for the hours of
6 p.m. to 9 : 30 a.m. shall be sold at the rate of
$40 per month;
7 . The permits shall be sold for the period beginning
July 1 , 1987 . Until that time , the hourly rate
shall be the only type of parking allowed;
8 . There shall be no charge for parking during the
period from 6 : 00 a.m. Sunday until 2 : 00 a.m. Monday.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Parking Fine Violations
By Comm. Nichols : Seconded by Comm. Gerkin
RESOLVED, That the Charter and Ordinance Committee of the
Common Council be requested to review the schedule of fines
for parking violations with particular reference to the fine
for parking in the parking garage between 2 : 00 a.m. and 6 : 00 w �
a.m.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
- 7- May 13 , 1987 129
WATER AND SEWER ITEMS:
Authorization for Supt . to Sign Revised Grant Agreement ,
IAWWTP
By Comm. Gerkin: Seconded by Comm. Daley
WHEREAS, on April 25 , 1984 the Board of Public Works accepted
and authorized the Superintendent of Public Works to sign
the Federal and State Grant Agreement for Segment I and II ,
and
WHEREAS, the total project eligibile cost has been increased
from $32 , 662 , 042 to $32 , 812 , 017 per Grant Amendment No . 4 ,
and
WHEREAS, the estimated project cost eligible for Federal
Aid has been revised from $25 , 399 , 315 to $25 , 511 , 796 as per
the May 1987 Amendment No . 4 to the Federal Assistance Application
to reflect the addition of costs associated with performing
the water quality monitoring study required by special grant
condition No . 6 of the Grant ; now, therefore , be it
RESOLVED, That the Board of Public Works authorizes the Super-
intendent to sign the revised Grant Agreement on behalf of
the joint owners - the City of Ithaca, Town of Ithaca, and
Town of Dryden as approved by the SJS Committee on May 13 ,
1987 .
Q Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Request for Expungement of Penalty on Water and Sewer Bill
A request has been received from Knapps Car Wash at 209 Elmira
Road to waive a late penalty payment due on their water and
sewer bill . The payment for the bill was due by April 15 .
The envelope was postmarked April 22 . A check with the Post
Office determined that the postmark was correct .
Resolution
By Comm. Gerkin: Seconded by Comm. Daley
RESOLVED, That the request for expungement of the late penalty
due on the water and sewer bill for Knapps Car Wash, be denied
and that Knapps Car Wash be notified that the penalty in
the amount of $131 . 92 is due and payable at the City Chamberlain' s
Office .
Carried Unanimously
REPORT OF SPECIAL COMMITTEES :
Audit Report
By Comm. Stone : Seconded by Comm. Slattery
RESOLVED, That bills as listed on the following abstracts
be approved for payment :
Abstract No. 9
General Fund. . . . . . . . . . . . . . . . . . . . . . $74 , 607 . 83
Water $ Sewer Fund. . . . . . . . . . . . . . . . $16 ,405 . 16
Joint Activity Fund. . . . . . . . . . . . . . . $ 1 , 430 . 54
Capital Projects . . . . . . . . . . . . . . . . . . $23, 704 . 12
Abstract No . 38
Ithaca Area Wastewater Treatment Plant
Capital Project . . . . . . . . . . . . . . . . . . . . . . . . $336 , 069 . 98
and be it further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
130 - g- May 13 , 1987
UNFINISHED BUSINESS :
McPherson Request
Mayor Gutenberger referred to a letter dated April 25 , 1987
from McPherson Sailing Products , Inc. expressing an interest
in leasing an additional 120 ' of property along the Cayuga
Lake Inlet to install three additional floating docks and
bulk heads .
Supt . Dougherty expressed concern regarding the following
items :
1 . Boat docks constructed shall be of similar type
to those being used by McPherson on other lands
owned by the city .
2 . Any debris or flotsam washed up on the areas to
be used by McPherson shall be disposed of by
McPherson in an acceptable manner and not on other
city property.
Resolution
By Comm. Daley: Seconded by Comm. Slattery
RESOLVED, That a license be granted to McPherson Sailing
Products , Inc . for leasing 120 ' to the south of their existing
250 ' and that the docks constructed shall be of a similar
type to those being used by McPherson on other lands owned
by the city, pending approval from the City Attorney.
Carried Unanimously
NEW BUSINESS:
Conference Rooms
Supt . Dougherty reported that all three conference rooms
at City Hall are completed and ready to use as of May 14 ,
1987 .
Police Department Signs
Comm. Slattery asked about the status of the Police Department
signs . They are forthcoming.
Traffic Light Corner State and Mitchell Streets
Comm. lialey asked about the need for a traffic light at the
corner of State and Mitchell Streets . This will be discussed
at the Committee of the Whole meeting.
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 45 p.m.
(4a lista F . Paola geli Aiayor hn C. Gutenberger.
City Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
MAY 13, 1987
13830 Andrew Ramage G2122 36.04
13831 Convenience Market G2122 91.28
13832 Town of Newfield F2178 110.95
13833 James Rourke F2144 15.00
13834 John Beach F2144 15.00
13835 Fairview Manor Realty F2144 47.70 G2122 263.70
1336 City of Ithaca G2374 9360.00
13837 Daniel McConnell Masonry F2142 74.28
WATER 262.93 SEWER 9751.02
TOTAL 10,013.95
2110 R H P A1710 25.00
2111 David Gersh A1710 25.00
2112 Norman C Long A1710 25.00
2114 Fane Enterprises Inc. A1710 25.00
2115 WM & Diane Duthie A1710 25.00
211.16 Jonathan P Smith A1710 20.00
2117 Bailey Jones Realty Co. A1710 15.00
2113 Maria & Bill Avramis A1710 25.00
TOTAL 185.00
APPROVED BY FINANCE COMMITTEE
131
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. May 27 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) - Daley, Gerkin, Nichols , Reeves , Slattery ,
Stone
OTHERS PRESENT:
City Attorney - Nash
Deputy City Controller - Cafferillo
City Clerk - Paolangeli
City Engineer - Gray
Asst . Supt. of Public Works - Fabbroni
Council Liaison - Hoffman
City Chamberlain - Parsons
Purchasing Agent - Clynes
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
MINUTES :
Approval of Minutes of May 13 , 1987 Meeting
m By Comm. Daley: Seconded by Comm. Reeves
RESOLVED, That the Minutes of the May 13 , 1987 meeting be
Q approved as published.
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
Public Hearing - Construction of New Sidewalk and Curbin
on Fayette Street and Lake Street at line Roa
Resolution to Open Public Hearing
By Comm. Reeves : Seconded by Comm. Gerkin
RESOLVED, That the public hearing to consider the construction
of new sidewalk and curbing on Fayette Street and Lake Street
at Kline Road is declared open.
Carried Unanimously
David Solomon of 106 Queen Street addressed the Board with
a request that the Board consider the construction of sidewalks
from Lake Street past the Youth Bureau building. His request
was referred to the Committee of the Whole .
Resolution to Close Public Hearing
By Comm. Slattery: Seconded by Comm. Gerkin
RESOLVED, That the public hearing to consider construction
of new sidewalk and curbing at Fayette Street and Lake Street
at Kline Road is declared closed.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Comm. Nichols requested the addition of a Parking and Traffic
item: Parking on Oxford and Irving Place .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Communications from the Tompkins County Solid Waste Committee
Mayor Gutenberger reported he has received a letter from
Frank Proto , Chairman of the Tompkins County Solid Waste
Committee in regard to the request of the Board of Public
Works Committee that we be included in the discussions of
the Tompkins County Solid Waste Management Committee meetings .
All minutes of the meetings will be forwarded to the city.
Also they will welcome any member of the Common Council or
Board of Public Works to sit in on the committee meetings
with them. All meetings of the Solid Waste Committee are
open to the public . The next meeting of the full committee
is on June 24 , 1987 at 5 : 30 p.m. in the County Board Chambers .
132 -2- May 27 , 1987
Parking for the Class of 1982 Reunion - Request from Cornell
University
Mayor Gutenberger reported that he has received a request
from Cornell University to make parking available for the
class of 1982 - 5th year reunion to be held on June 12-14 .
The members will be housed at Cascadilla Hall and Sheldon
Court . The request was for 200- 250 parking spaces . The
Mayor suggested that the Board of Public Works
consider issuing 100 parking permits at the rate of $10 . 00
each in the Dryden Road Parking Garage .
Comm. Stone expressed concern about the possibility of future
requests and the cost of printing special permits .
b,4�
Supt . Dougherty stated that he thought that this was a special
request due to unusual circumstances .
Comm. Gerkin did not object to making parking available as
long as it is understood that the circumstances may not ever
be the same as to allow parking to be made available in the
future .
Resolution
By Comm. Nichols : Seconded by Comm. Stone
RESOLVED, That the Board of Public Works approves the granting
of 100 special parking permits to Cornell University for
the Class of 1982 Alumni Reunion Weekend on June 12-14 , 1987
at a cost of $10 . 00 per permit .
Carried Unanimously
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Request for Expungement of Late Penalty - Water Bill
Ellen Rosten, 205 N. Willard Way, presented a request for
expungement of late penalty on her water bill for Collegetown
Motor Lodge .
Ms . Rosten answered questions from Board members .
Motion to Refer to Committee of the Whole
By Comm. Slattery: Seconded by Comm. Daley
RESOLVED, That the matter of expungement of late penalty
on a water bill for the Collegetown Motor Lodge be referred
to the Committee of the Whole .
Carried Unanimously
REPORT OF CITY ATTORNEY:
Encroachment Easement - 121 Elm Street
City Attorney Nash reported that the property owners of 121
Elm Street need an encroachment from the city to complete
the sale of their property.
Resolution
By Comm. Slattery: Seconded by Comm. Gerkin
WHEREAS, Stephen L . Cobb is owner and Patrick R. Mackessey
is land contract vendee of property located at 121 Elm Street
as shown on a survey map made by George C. Schlecht , licensed
land surveyor, dated March 17 , 1987 , and
WHEREAS, said survey map does show that a bay window on said
property encroaches upon the city right-of-way by up to a
distance of 1 . 8 feet , and permission to maintain this encroachment
is needed in order to complete a contracted sale of the property,
and said bay window has existed for at least forty years
in its present location; now, therefore , be it
RESOLVED, That the Board of Public Works authorizes an encroach-
ment easement agreement for the bay window at 121 Elm Street
currently encroaching upon the city right-of-way, as long
as such window remains , said agreement to be reviewed by
the City Attorney and it is further
-3- May 27 , 1987 133
RESOLVED, That the Mayor of the City of Ithaca be authorized
to sign said agreement on behalf of the Board of Public Works
and the City of Ithaca.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Dryden Road Parking Garage
Attorney Nash reported that the Dryden Road Parking Garage
is completed and that we are now in a position to establish
a special assessment in accordance with the Collegetown Develop-
ment plans . He will be discussing this with the Budget and
Administration Committee and working with the City Engineer
to develop a map of the improved area and tentative assessment .
Simeon' s Restaurant
Simeon' s Restaurant insurance coverage was discussed. At
this time Simeon' s does not have the necessary insurance
coverage to allow them to serve alcoholic beverages on The
Commons .
REPORT OF COUNCIL LIAISON:
"The Knoll"
cc Council Liaison Hoffman has received a request from a resident
Q on "The Knoll" to fix the pot holes . Supt . Dougherty will
look into the situation.
REPORT OF SUPERINTENDENT:
Appointments
Supt . Dougherty reported that he has made the following appoint-
ments :
Donald L. Letts to the position of Laborer at an hourly
rate of $4. 75 , effective May 18 , 1987 ;
Jack D. Bordoni to the position of Laborer at an hourly
rate of $4 . 75 , effective May 18 , 1987 ;
Francis J. Ellis , Jr. to the position of Auto Mechanic
at an hourly rate of $5 . 97 , effective May 18 , 1987 ;
William Haskell to the position of Truck Driver at an
hourly rate of $5 . 50 , effective May 18 , 1987 ;
Raymond D. Knuutila to the position of Truck Driver at
an hourly rate of $5 . 30 , effective May 18 , 1987 ; and
Elwood Hulbert to the position of Working Supervisor
at an hourly rate of $8 . 74 , effective May 18 , 1987 ;
and he asked the Board' s concurrence .
Resolution
By Comm. Slattery: Seconded by Comm. Stone
RESOLVED, That the Board approves the appointments as presented
by Supt . Dougherty, all of which are effective May 18 , 1987 .
Discussion followed on the floor about the process of recruitment
and advertising for available positions . Comm. Nichols requested
that a meeting be set up with Personnel Administrator Baker
to discuss opening up the process .
A vote on the resolution resulted as follows :
Carried Unanimously
Crab Apple Tree Donation
Supt . Dougherty reported that the city has received a donation
from the Ithaca Women' s Garden Club of forty (40) crab apple
trees to replace some of the trees that were lost along the
flood channel . They also donated $7 . 00 per tree for the
cost of planting. The trees have all been planted at this
time .
134 -4- May 27 , 1987
Mayor Gutenberger asked that a formal resolution of appreciation
be passed at the next Board of Public Works meeting.
Pipe Line Project
Supt . Dougherty reported that the pipe line project has not
been completed but they are now conducting pressure tests .
Southside Community Center
The repairs and renovation to the Southside Community Center
were discussed. Asbestos removal should take place this
Fall and the rest of the projects will follow.
REPORT OF ASSISTANT SUPERINTENDENT:
Asst . Supt . Fabbroni reported on the following projects :
Giles Street - retaining wall project is nearing completion;
Tree planting - the city tree and flower planting is
progressing nicely. The trees are being
planted as they arrive ;
Utica Street - project will be starting next week;
Youth Bureau - landscaping is proceeding;
Parking meters - the department has been repairing parking
meters this past week;
Catch-basins - the catch-basins are being cleaned due
to the recent rains .
Collegetown traffic signs - the one-way directory traffic
signs have been installed in
Collegetown and seem to be working
well with the exception of the one
that has been stolen from Catherine
Street . Both the standard and the
sign are missing;
Supt . Dougherty reported that the project on Cliff Street
will not be done this year. We may start some of the drainage
work in the Fall but definately will not get to the paving.
Other streets on the schedule will be substituted for Cliff
Street .
Comm. Reeves reported she has received several complaints
about the condition of the 300 block of North Tioga Street .
This will be looked into.
BUILDINGS AND PROPERTIES:
Encroachment Request - 345 Giles Street
A request has been received from the owners of the property
at 345 Giles Street concerning a concrete slab that encroaches
on a city right-of-way.
Resolution
By Comm. Daley: Seconded by Comm. Slattery
RESOLVED, That the concrete slab shown encroaching on the
city' s right-of-way at 345 Giles Street be allowed to remain
with the understanding that no further improvements or encroach-
ments be allowed, and be it further
RESOLVED, That the property owners be advised that the city
is not responsible for any damage that may result to the
encroachment from our use of this right-of-way.
Carried Unanimously
HIGHWAY ITEMS
Buffalo Street Loading Zone
A request has been received to formally establish a loading
zone on the southside of the 100 block of East Buffalo Street
at DeWitt Mall .
-S- May 27 , 1987 135
Resolution
By Comm. Slattery: Seconded by Comm. Gerkin
WHEREAS, this area has been used as a loading zone under
the legal interpretation of the No Parking restrictions ,
and
WHEREAS, the formal establishment of a loading zone will
clear up some of the confusion regarding this use'; now, there-
fore be it
RESOLVED, That for a ninety (90) day trial period, a 15 minute
loading zone be established on the southside of the 100 block
of East Buffalo Street from a safe point east of Cayuga Street
to the first driveway.
Carried Unanimously
Granite Curbing
Comm. Slattery reported that bids were received on May 26,
1987 for furnishing and installing granite curbing.
Q7 Resolution
By Comm. Slattery: Seconded by Comm. Stone
RESOLVED, That the contract for furnishing and installing
granite curbing be awarded to Geneva Granite Co . , Inc . for
their total low bid of $43 , 085 . 50 .
Carried Unanimously
a
Construction. of New Sidewalks and Curbing
By Comm. Slattery: Seconded by Comm. Gerkin
WHEREAS, the Board of Public Works has held a public hearing
regarding the construction of new sidewalks and curbs on
the east side of the 200 block of Fayette Street and the
west side of Lake Street at the intersection of Kline Road,
and
WHEREAS, abutting property owners shall have the opportunity
to construct these sidewalks and curbs according to plans
and/or specifications prepared by the Office of City Engineer
until July 8 , 1987 ; now, therefore , be it
RESOLVED, That upon the expiration of this opportunity the
Board of Public Works shall cause said sidewalks to be constructed
and the costs thereof assessed to the adjoining owners as
provided for in the City Charter.
Carried Unanimously
PARKING AND TRAFFIC
One-Way Traffic in Collegetown
Comm. Nichols reported on last weeks meeting with the Committee
of the Whole on the one-way traffic in Collegetown area.
Their discussions were about leaving the traffic directions
as they now are or making a major change and restoring the
traffic back to two-way.
Commissioners Nichols , Daley, Reeves and Gerkin met with
City Engineer Gray. The folllowing plans were discussed:
Plan #1 - Oak Avenue - One-way up.
College Avenue - One-way north instead of south.
Dryden Road - be restored to two-way from College
Avenue , east .
(All the plans keep Dryden Road between Eddy
Street- and College Avcnuc as one-way- cant..)
Plan #2 Restore everything back to two-way traffic
except Dryden Road between Eddy Street and
College Avenue .
Comm. Nichols stated that City Engineer Gray felt that if
we make a change it should be a one time change and that
it should be close to the way the final plans will be .
136 -6- May 27 , 1987
Comm. Nichols has talked with Fire Chief Olmstead and he
felt that a major concern was that Dryden Road between Eddy
Street and College Avenue are one-way east . He would favor
reversing that to one-way west .
Comm. Nichols also conferred with Bernie Carpenter of the
Transit Department and he objected very strongly to Plan
#1 . He recommended that we keep things as they are and not
make any changes .
There was further discussion on the floor about keeping the
street directions as they now are and returning Dryden Road
to two-way.
mo
Mayor Gutenberger asked that this item -be returned to the
Committee of the Whole .
Comm. Nichols concluded his report and the plans will be
considered at the Committee of the Whole .
Parking Permits
Comm. Nichols read a request from the City Chamberlain that
Green Street and Seneca Street parking garage permits be sold on
a random basis .
Resolution
By Comm. Nichols : Seconded by Comm. Reeves
RESOLVED, That the request of the City Chamberlain be granted,
and be it further
RESOLVED, That the City Chamberlain be directed to devise
a plan for the sale of these permtis .
Chamberlain Parsons discussed with the Board changes she is
working one but did not present a plan. She will continue
to work on the plans and present it to the Board at a later
date .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Neighborhood Meeting
-Comm. Nichols reported on a neighborhood meeting on May 19 ,
1987 with sixteen residents of Irving Place , Oxford Place ,
Bryant Avenue , and Delaware Avenue. The neighborhood is
concerned about the parking on the streets and the enforcement
of regulations . Parking on both sides of the streets is
dangerous to the neighborhood and it was urged that cars
parked on the south side be towed. There is also an increased
problem of cars parked so close to driveways that residents
cannot get in and out of their driveways .
The meeting concluded with recommendations that the Board
of Public Works should institute new parking regulations
on Oxford Place and Irving Place on a trial basis . This
should be done concurrently with increased enforcement , stiffer
fines , and more towing. The latter steps apply to the whole
area - not only Oxford and Irving Places .
Resolution
By Comm. Nichols : seconded by Comm. Gerkin
RESOLVED, That on a trial basis the regulations on Irving
Place and Oxford Place shall be changed to :
1) No Parking on the south side ;
2) Parking on the north side of Oxford Place be permitted
at any time except between 9 : 00 a.m. and 12 : 00 noon
Monday thru Friday and parking on the north side of
Irving Place be permitted at any time except 12 : 00 noon
to 3 : 00 p .m. Monday thru Friday.
- 7- May 27 , 1987 137
Discussion followed on the floor regarding who has the authority
to enforce regulations and the towing of illegally parked
cars .
No vote was taken on the resolution to give the Board more
time to investigate the matter of enforcement of the regulations .
CREEKS , BRIDGES, PARKS
Auburn Park Playground - Residents Request
Residents of the area have requested that the facilities
availability at the Auburn Park Playground be upgraded.
Resolution
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That the program for upgrading this park presented
by Assistant Superintendent Fabbroni be approved and that
the program be accomplished as soon as possible under the
1987 operating budget with the balance of funds necessary
to be requested under the 1988 budget .
Discussion followed on the floor.
Asst . Supt . Fabbroni requested that a copy of the program
as presented be attached to the Minute Book.
Carried Unanimously
Stewart Park - Complaints
Q Many complaints have been received regarding the conduct
of some users of Stewart Park. The Superintendent has estimated
that providing a ranger type employee on a 20-hour per week
part-time basis would cost $1 , 750 for 10 weeks starting June
27 , 1987or $3 , 150 for 40 hours per week for 10 weeks starting
June 27 , 1987 .
Resolution
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That the Common Council be requested to fund this
position and that the Superintendent be directed to hire
a ranger, when funded, for the period June 27 through the
Labor Day Weekend in September.
Discussion followed on the floor regarding duties of the
ranger, alcohol comsumption, and open container law. City
Attorney Nash was requested to investigate the guidelines
for a ranger position.
A vote on the resolution resulted as follows :
Carried Unanimously
Repairs to Bucket Truck - Forestry Crew
The Forestry crew bucket truck was recently damaged in an
accident . While making an estimate of repairs , the factory
found additional damage , evidently caused by contact with
an electrical circuit .
Resolution
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That the Common Council be requested to provide
$17 , 300 for repairs and overhaul to the bucket truck and
that the Superintendent be authorized to take bids for such
repairs .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
138 -8- May 27 , 1987
SOLID WASTE
Recycling Report
Comm. Reeves reported that on Monday, May 18 , 1987 the Recycling
Task Force members met with the Charter and Ordinance Committee
to discuss the draft ordinance of waste collection and recycling.
Before doing any more work on the ordinance the committee
felt that a public information session should be held to
get feedback and questions from the community. A• public
information session has been scheduled for Thursday, June
11 , 1987 at 8 : 00 p .m. in Council Chambers .
Mayor Gutenberger expressed his concern that at 7 : 30 on June
11 there is also a public presentation with the Stewart Park
Advisory Group. One of these meetings may be rescheduled.
REPORT OF SPECIA- C0*1,11,%ilfTii6
Audit Report
By Comm. Stone : Seconded by Comm. Gerkin
RESOLVED, That bills as listed on the following abstract
be approved for payment :
Abstract No . 10
General Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . $41 , 122 . 68
Water & Sewer Fund. . . . . . . . . . . . . . . . . . . . . . $18 , 336 . 41
Joint Activity Fund. . . . . . . . . . . . . . . . . . . . . $11 , 558 . 58
Capital Projects . . . . . . . . . . . . . . . . . . . . . . . $149 . 824 . 92
and be it further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
NEW BUSINESS:
Violation of State Code
Comm. Slattery expressed concern about a Letter to the Editor
in tonight ' s Journal_ (May 13 , 1987) in regard to the Department
of Public Works system of posting signs for street cleaning
without the time posted that the streets would be cleaned.
Supt . Dougherty reported that this item has been brought
up before and that according to our City Attorney and former
City Attorneys we are not _ in violation.
Asst . Supt . Fabbroni stated that unless there are unusual
circumstances or breakdowns the signs are removed promptly.
Parking Meter Bags
The bagging of parking meters and how they are issued was
discussed. The bags are numbered, the date and purpose are
clearly stated. The bags are now issued by the Department
of Public Works and not the Police Department .
Police Department Sign
The Police Department sign at the Hall of Justice is now
in place .
ADJOURNMENT:
On a motion the meeting adjourned at 6 : 00 p.m.
Callista F. Paolangel ' a ohn C . Gute erger
City Clerk Mayor
IT$q�'
coq••.... .°�0
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CITY OF ITHACA
1 O EAST GREEN STREET
ITHACA, NEW YORK 14650
OFFICE OF DEPARTMENT OF PUBLIC WORKS STREETS&FACILITIES DIVISION
LAWRENCE P FABBRONI, P E. TELEPHONE:272-1718
ASSISTANT SUPERINTENDENT CODE o07
OF PUBLIC'NCRKS
I
Auburn Park Playground Upgrading Costs
Pictures 1 through 6 (openings, grab bars, steps) $ 466.00
8 through 14 (openings, grab bars, steps)
17 and 18 (gates) $ 181.80 ��om 1198-7 00f
Moving Swing & Chinning bars $ 436.00
Sub Total $1,083.80
Pictures 7 Tire bridge (temporary ropes) $ 400.00 r
Picture 15 New Play structure $ 842.00 plus shipping roe
Picture 16 Spiderweb structure $ 356.00 /168
Sub total $1,598.00
Total $2,681.00
I
lee
� -Arkd� C��O0. o-V
Auburn Park Playground Committee Proposal
We are a group of parents and neighbors who are concerned
about the Auburn Park playstructure located at Dey and
Auburn Sts. We feel the playstructure could be redesigned
to better fit the needs of the neighborhood children.
The Auburn Park playstructure is one of the oldest of
its kind in Ithaca. it is at least ten years old. Since its
construction, the design of such structures has changed.
This particular playground is used by children 1-10 years
of age. There are various areas on the structure we have
observed as awkward and/or dangerous, especially for
children under the age of five. Many parents feel they can
not take their children to this particular playstructure with-
out actively supervising their children. For example climbing
on the structure with their children to help them climb to
a higher level or simply to climb off.
There is an increased need for a safe and creative playstruture
since more families with young children are moving into this
neighborhood.
We would like to offer these particular recomendations.
We welcome any additional and/or alternative suggestions. We
would like to be kept informed of the status od this proposal.
Thank you.
contacts : ,ynthia Schnedeker
110 Hancock St. 273-5948
Renate Schmitt
310 Dey St, 273-8610
Picture 1 and 2 There is a danger of children falling
A view of the drop-off to the ground.
between two levels.
Solution: Extend lower platform to cover hole.
Picture 3
Triangular opening from high platform
Problem: Danger of children falling off platform.
Solution: Add metal pole to allow older children to slide down
and discourage younger children from jumping.
Pic*ure 4 Narrow walkway
Problem: Danger of children falling off either side
Solutions Add railing on left side and ramp on right to the
ground.
Picture 5 Ground
Problem: Unattractive F%QyG�cv��
Solution: Level ground, remove trash and weeds. Cover withigravel.
Picture 6 Low platform and ramp
Problem: Small children can not climb up by themselves.
Solutions Add one step up.
Picture ramp
Problem: Small children can fall off.
Solution: Add railing
Picture 7 Tire bridge
Problems Leteriorating, and unmanageable for small children.
Solution: Remove tire bridge entirely and replace wit,, a belt
bridge and hand-rails between the two structures.
Picture is Ramp to t:.e tire bridge
Problem: Awkward transition to bridge , breb possibility edf of tripping
on the way around to platform.
Solution: Remove lower 4 2*1s from ramp and create a step down to
narrow walkway. Create anot.Ler step down to proposed belt
bridge.
Picture 9 Another view of connecting tire bridge and ramp leading
to it See photo's 7&8
Picture 10 Small slide t
Problem: Too fast f.r small children
Solution:Ra.ise slide slightly to decrease angle of incline.
Triangular opening at top of slide.
Problem: Not-':ing to grab onto, opening too large for small children.
Solution: Add grab Bars at top of slide. Make triangular opening
smaller.
Picture 11 Tire ladder and high platform
Problem: nothing to grab onto. opening too large.
Solution:Add grab bars at top of tire ladder and reduce size of openings.
Picture 12 View of inside of high platform witii openings on either side.
Problem: Nothing to grab onto. Openings are too large.
Solution:Add grab barss, and reduce size of openings.
i
Picture 13 Present swing set
Problem: Poorly placed. Obstructs traffic pattern
Solution: Remove swings and replace with turning bars to provide
older children with more challenging opportunities.
m
Picture 14 View from triangular grassy area.
Problem: Unused area
Solution: Add swing set.
Picture 15 Sand bow;;
Problem: Very dirty. Used by cats and dogs and as a receptacle
for trash and glass. n
��;�„ r�UI-2 su.MG�fjo Qn� Ye l0ce. wi d, rod PR
,� d4
Picture 16 Low platform WitIL screw eyes on the two posts.
Solution: Screw eyes indicate the former presence of a spider
web climbing structure.
Restore spider web.
Picture 17 Entrance/Exit on Auburn St. Picture 1b /Entrance?Exit on
Dey St.
Problem: Entrances too close to busy St.s
Solutions : Add gates.
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BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
MAY 27, 1987
13838 Town of Ithaca G2374 181. 20
13839 Town of Lansing G2374 102.06
13840 FLC Contractors Inc. F2144 118.16
13841 Town of Ithaca G2374 102.96
13842 Vasilios & Ruth Zikakis F2144 2237.86 G2122 489.57
13843 Louis Picciano Sr Corp F2140 104.40
13844 McGuire & Bennett F2140 26.48
WR 2486.90 SR 875.79
TOTAL $3,362.69
Approved by finance committee
2118 Suzanne Dennis A1710 20.00
2119 Iacovelli Real Estate A1710 20.00
2120 Robert C Grover A1710 15.00
2121 Orson Ledger A1710 25.00
2122 R H P A1710 25.00
2123 R H P A1710 25.00
2124 Ithaca City School Dist A1710 1476.62
2125 N Y S Dept of Transportation A2414 1061.00
2126 Ithaca Garden Club A1710 1040.00
TOTAL 3707.62
BOARD OF PUBLIC WORKS PROCEEDINGS 139
CITY OF ITHACA,NEW YORK
Regular Meeting 4 : 00 P.M. June 10, 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) Daley, Nichols; Reeves, Slattery, Stone
ABSENT:
Commissioner Gerkin (excused)
OTHERS PRESENT:
City Attorney - Nash
Supt . of Public Works - Dougherty
Asst. Supt. of Public Works - Fabbroni
City Engineer - Gray
Common Council Liason - Hoffman
City Chamberlain - Parsons
City Clerk - Paolangeli
Purchasing Agent - Clynes
Alderperson - Booth
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger leJ all present in the Pledge of Allegiance
m to the American flag.
m MINUTES:
Q Approval of Minutes of May 27 , 1987 Meeting
By Comm. Nic ols : Seconded by Comm. Slattery
RESOLVED that the minutes of the May 27 , 1987 Board of Public
Works Meeting be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Creeks and Bridges
Comm. Stone requested the addition of Item E - Ithaca Garden
Club Resolution
No Board Member objected.
COMMUNICATIONS FROM THE MAYOR:
New Fire Stations Committee
Mayor Gutenberger reported that the plans for the New Fire
Stations are proceeding nicely and that a member from the
Board of Public Works is needed to sit on the New Fire Stations
Committee . Commissioner Daley was appointed to work with
the Committee . The RFP' s for the architects to design the
buildings have been received and the committee is ready to
start interviewing architects on Monday, June 15 , 1987.
BPW Meetings for Jul 1987
e Mayor reported tit is necessary to schedule the Common
Council meeting for July on July 8 , 1987 . The 8th is also
a regularly scheduled BPW meeting date . The possibility
of holding only one meeting in July or changing the meeting
scheduled on July 8 , 1987 to July 15 , 1987 was discussed.
A decision will be made at the June 24th meeting.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD
Citizens to Save Stewart Par
Doria Higgins - 2 Hillcrest Drive, Ithaca, New York addressed
the Board on behalf of the "Citizens to Save Stewart Park
Committee" ad the issue of the City leasing of Stewart Park
land to the Chamber of Commerce . D. Higgins first responded
to an item in the Agenda - Item - D - and stated that she
felt the item gave an incorrect impression of when the Stewart
Park Advisory Group was started, as the date the committee
first met was February 28 , 1984. She also thanked the BPW
for the resolution on today' s Agenda which calls for a member
- 2-
140
of the Ithaca Women' s Garden Club to become a member of -the Stewart
Park Advisory Group.
Mayor Gutenberger responded for the record stating that the
information in the Agenda Item - D is correct and was obtained
from the Official Minutes of the BPW Meeting and that on
December 28, 1983 the BPW officially established the Stewart
Park Advisory Board.
D. Higgins then expressed her concern about the Common Council
and the agreement to lease City park land to the Chamber ^'M
of Commerce and asked that they consider the issue very carefully
as our park land is very precious .
Discussion followed on the floor.
Mayor Gutenberger reported that we have City procedures
for licensing of City `Properties and have a formal procedure
for a 1-year revokable permit . The definition of Stewart
Park in the Charter is all City owned land within the definition
of the boundaries (the area within the dotted lines) . Stewart
Park is all the City owned land in that area.
Discussion on what we are permitted to do on park lands and
some of the proposed changes followed.
Oxford Place and Irving Place - Parking Regulations
Al erman Boot - 4t Ward - Addressed the Board with his
endorcement of the Resolution dealing with parking regulations
on Oxford and Irving Place .
REPORT OF CITY ATTORNEY
Attorney Nash reported the difference between alienation
of 'p ark lands and leasing of park lands . Alienation of park
lands would require State approval . Licensing is not an
alienation because the City does not give up its rights to
the land and can take it back at any point and improvements
are basically given to the City so there is no taking from
the City by any private group.
Discussion of other licensed park land areas followed.
REPORT OF COUNCIL LIAISON
Al erperson Ho man reported that Common Council at the .meeting
on June 3 , 1987 approved the following:
Repairs for the Bucket Truck;
Revision of the Engineering Roster with the new titles
and salary changes ;
Stewart Park Ranger - for 40 hours per week for the balance
of the summer;
The Intermunicipal Traffic Study was approved by Council .
Council approved funding of the Dam Break Study. The study
was recommended by the Department of Environmental Conservation
and has been required by the Federal Energy Regulatory
Commission.
The Chamber license has been approved by Council but they
have not approved a site plan at this time.
Hydro-power Report
Commissioner Nic oIs reported that the Hydro-power Commission
has not met for a year and has not seen or endorsed any resolutions
dealing with Hydro-power.
Commissioner Daley reported that the proposals of the site
plans did go through P and D Committee as a stop-gap measure
to insure the City' s- continued options .
-3- 141
REPORT OF SUPERINTENDENT:
Appointment :
Supt . Dougherty stated that he has appointed the following
person:
Robert Payne, Laborer, permanent part-time at an hourly
rate of $4. 75 effective June 2 , 1987 ,
and he asked the Board' s concurrence.
Resolution
By Comm. Slattery: Seconded by Comm. Daley
RESOLVED, That the Board approves the appointment of Robert
Payne , Laborer, permanent part-time at an hourly rate of
$4. 75 , effective June 2 , 1987.
Carried Unanimously
City Engineer Appointment
Supt . Dougherty reported that William J. Gray has passed
his Civil Service Test and is #1 on the eligible list . He
has appointed him to a permanent position of City Engineer
at his current salary effective as of June e, 1987, and asks
m the Board' s concurrance. ��p)
m
Q Resolution
By Comm. Slattery: Seconded by Comm. Daley
RESOLVED,that the Board approve the permanent appointment of
William J. Gray as City Engineer, effective June 5, 1987
at an annual salary of $42 , 000.
Carried Unanimously
Mayor Gutenberger congratulated Bill Gray on behalf of the
Board.
REPORT OF ASST. SUPERINTENDENT:
Asst . Supt . Fabbroni reported on the following:
Giles Street
Giles Street is now open. There were a lot of inquiries
while the City was working on the project but people have
been very understanding.
Youth Bureau Site
The Youth Bureau Site has been seeded and the landscaping
is proceeding nicely and we will soon be preparing to put in
the sidewalks and curbing. We are now receiving some donations
for the landscaping at the Youth Bureau.
Utica Street
The gravel Fasing is proceeding on Utica Street . Notices
were sent out to landlords before the project was started
and the complaints and inquiries have been from renters in
the area.
Street Pavia
T e street paving is ready to begin and at this time we do
not have a formal schedule . The streets to be paved are :
Utica, Marshall, Hillview, Pleasant (from Hudson to S. Aurora) ,
Blair, Willard (University Ave . to Stewart Ave. ) , Elm (below
Chestnut) , Westfield, Hopper and Campbell_ Ave-,. We are trying
to stay out of the East Hill area at this time . This list
is not complete and there will probably be additions later.
-4-
142
Signs in Collegetown
We are trying to get all the signs installed in Collegetown
to direct people to the parking garage. We will have more
signs up before the Reunion this weekend.
Linn Street Bridge
The bridge on Linn Street over Cascadilla Creek is being
painted.
State Street Brid e
T e State Street bridge over the old inlet is now being sand
blasted for painting. Some deck work needs to be done and
will require the bridge to be closed to traffic for more
than one week, however, this will not occur over the July
4th Holiday period.
Auburn Park Plan has been completed.
Commissioner Stone asked Asst . Supt . Fabbroni if there were
plans for curb cuts in the Meadow St . area and requested
that sometime in the future that consideration be given to
that area as there are a few handicapped persons in the area.
Engineer . Gray responded that there are not curb cuts currently
planned for the Rt. 13 area and that they are currently working
on the inter-city where there is a large density of pedestrian
and handicapped traffic.
REPORT OF CITY ENGINEER
City Engineer Gray reported on the following:
Collegetown Phase II
Collegetown Phase II has started on the South side of Dryden
Road and they are currently putting in the new gas mains,
Sidewalk Contract
The Sidewalk Contract has been sent to the printers and should
be ready to send out to bid in about one week.
Raw Water Line
T e new section of the Raw Water line was put into service
on May 28, 1987 . The grading of the area will take about
two weeks .
New Fire Stations
City Engineer Gray reported that they are now ready to interview
architects for the New Fire Stations and that the interviews
will- be held on Monday, June 15 , 1987. He expects to be
able to make a recommendation to the Board at the next meeting.
Sixty - Foot Dam
The repairs to the Sixty-foot dam project has started and
will continue for 1 - 112 months .
HIGHWAY ITEMS
Rotary Club - Request for Signage
A request has been received from—the Ithaca Rotary Club for
permission to furnish and install Rotary Club signs at the
main entrances to the City.
Resolution
By Comm. Slattery: Seconded by Comm. Reeves
RESOLVED, That the request of the Ithaca Rotary Club to furnish
and install these signs be approved with the stipulation
that the signs be placed in approved locations and that the
Rotary Club of Ithaca be responsible for the maintenance
of the signs .
Carried Unanimously
-5-
143
Award of Bid - Crawler Excavator
Bi s were received on June 4 , 1987,_ for furnishing one crawler
excavator..
Resolution
By Comm. Slattery: Seconded by Comm. Stone
RESOLVED That the contract for furnishing one crawler excavator
with the 60" bucket alternate, be awarded to S.C. Hansen, Inc.
for their low bid of $62 , 271 . 00 .
Carried Unanimously
PARKING AND TRAFFIC ITEMS .
Oxford Place & Irving ce - Parking Regulations
At a neighborhood meeting hel in the Bryant Park area, complaints
were received from residents of Oxford Place and Irving Place
regarding the current parking regulations on these streets .
Resolution
By Comm. Nichols : Seconded by Comm. Slattery
RESOLVED, That on a 90-day trial basis , starting August 15 ,1987
the parking regulations on Oxford Place and Irving Place
shall be changed to :
1) No parking on the south side of both streets .
m 2) Parking on the north side of both streets shall
cc be permitted at any time except from Monday
Q through Friday between 9 a.m. and 12 Noon on
Oxford Place , and between 12 Noon and 3 p.m.
on Irving Place .
Discussion on the floor followed:
Supt. Dougherty expressed two concerns :
1) ProperSignage - We have signs at the entries
to the City prohibiting parking on the City
streets between 2 a.m. and 6 a.m. (alternate
street parking) that still apply to these
streets and is not sure what signs are needed
to make this regulation clear.
2) Enforcement - If the meter readers are used
to enforce the parking regulation in this
area it takes them from their regular duty
of checking meters .
Commissioner Nichols responded that we now have special areas
of 24-hour parking which are contradictory to the did Parking
between 2 a.m. and 6 a.m. Also enforcement in general is
an important issue that the Charter and Ordinance Committee
will be discussing on June 17, 1987 .
Commissioner Reeves stated that she felt that this parking
regulation would shift the burden of parking to other areas .
A vote on the resolution resulted as follows : _
Ayes (4) Daley, Slattery Nichols , Mayor Gutenbarger
Nays (2) Stone , Reeves
Carried
CREEKS, BRIDGES, PARKS ITEMS
MacDaniels Park Memorial
A request has been received from the West Hill Civic Association
to upgrade MacDaniels Park as a memorial to Lawrence and Frances
MacDaniels .
Resolution
By Commissioner Stone : Seconded by Commissioner Slattery
RESOLVED, That the request from the West Hill Civic Association
for the upgrading of MacDaniels Park, be approved with the under-
standing that the improvements requested be accomplished by
volunteers , donations , and/or City funding when available .
Carried Unanimously
-6-
144
Challenge Industries Request
A request has been received from Challenge Industries for permission
to have amplified music in Stewart Park during a picnic .
Resolution
By Commissioner Stone : Seconded by Commissioner Daley
RESOLVED, That the request from Challenge Industries be approved
with the understanding that the noise level should be kept
within reasonable limits , and be it further
RESOLVED That if complaints are received, the permission
will be withdrawn.
Carried Unanimously
Request to Restore Monument in City Cemetery
Danny Wheeler, as a mem er of the Sons of Union Veterans 148th
Co. E. Volunteer Infantry, has requested permission to do
some restoration work on the Grand Army of the Republic monument
in the City cemetery. The items to be restored consist of
engraved tablets on the monument and replacement of the bronze
eagle on top of the monument. Information given to Mr. Wheeler
regarding the cost of the bronze eagle was in error and the
-proposal now is to place a cannonball cluster at the top of
the monument.
Resolution t
By Commissioner Stone : Seconded by Commissioner Slattery
RESOLVED, That Mr. Wheeler ' s revised request be approvea
and the thanks of the Board be extended 'to Mr. Wheeler for
his commendable efforts on this project .
Carried Unanimously
Stewart Park Advisory Group
The membership of the Stewart Park Advisory Group was formalized
by the Board of Public Works resolution of December 28, 1983 .
Resolution
By Commissioner Stone : Seconded by Commissioner Nichols
WHEREAS, The Stewart Park Advisory Group is currently reviewing
the plans for the future direction of renovations to Stewart
Park, and
WHEREAS, the Ithaca Women' s Garden Club has always been actively
involved in the beautification of the City of Ithaca, now
therefore , be it
RESOLVED, That a representative from the Ithaca Women' s Garden
Club be added to the Stewart Park Advisory Group.
Carried Unanimously
Ithaca Garden Club
The Ithaca Garden- Club has recently donated the replacement
trees for the flowering crabapples that they originally planted
along the Flood Control Channel . The donation this year
consisted of furnishing and planting approximately 40 trees .
Resolution
By Commissioner Stone : Seconded by .Commissioner Slattery
RESOLVED, That the Board of Public Works , in recognition
of this latest donation and also in recognition of the continuing
efforts of the Ithaca Garden Club to enhance the beauty of
the natural area of the City of Ithaca, does hereby extend
their sincere thanks to the Club.
Carried Unanimously
SOLID WASTE ITEMS
Commissioner Reeves reported that the Recycling Public Information
Meeting that was scheduled for June 11, 1987 has been postponed
and will be rescheduled.
7 145
WATER AND SEWER ITEMS
Bi Return - Air Hammer
Bi s were receive on June 2 , 1987 for furnishing one air
hammer.
Resolution
By Commissioner Stone : Seconded by Commissioner Nichols
RESOLVED, That the contract for supplying one air hammer
be awarded to Seneca Supply for their low bid of $4 , 995. 32 .
Carried Unanimously
Expungement Re uest - Collegetown Motor Lodge
A request has -been received from Ellen Rosten, Manager of
the Collegetown Motor Lodge , requesting expungement of a
late penalty on a water bill .
Resolution
By Commissioner Stone : Seconded by Commissioner Reeves
RESOLVED, That the request for expungement of the late penalty
on the water bill of the Collegetown Motor Lodge , be denied.
Carried Unanimously
REPORT OF SPECIAL COMMITTEES
m
Audit Report
Q By Commissioner Stone : Seconded by Commissioner Slattery
RESOLVED, That bills as listed on the following abstracts
be approved for payment .
Abstract NO. 11
General Fund . . . . . . . . . . . . . . . . . . . . $42,496. 50
Water & Sewer Fund . . . . . . . . . . . . . . . . $ 1, 823. 21
Joint Activity Fund . . . . . . . . . . . . . . . $13,648 . 54
Capital Projects . . . . . . . . . . . . . . . . . . $52 , 748 . 77
Abstract NO. 39
Ithaca Area Wastewater Treatment Plant Capital Project . . $389 , 111. 52
and be it further
RESOLVED That bills receivable be approved and ordered rendered.
Carried Unanimously
REPORT OF BOARD LIAISON
Commissioner Reeves reported that the issue of the Youth
Bureau Sidewalks will be discussed at the` next Committee of
the Whole Meeting.
Commissioner Nichols reported that the Stewart Park-Trowbridge
Report Meeting will be7on June 11, '1987 at 7 : 30 P.M.
Mayor Gutenberger reported that invitations have been sent
out for the dedication of the new Youth Bureau Building
and the naming of James Gibbs Drive . The dedication will
be at 4 : 00 P.M. on June 19 , 1987 . There will be special
activities starting at noon on Friday and continuing Saturday
and Sunday.
NEW BUSINESS
The ollowing items are to be added to the Committee of the
Whole Agenda:
1) Route 96 Plans ; possibility of Conrail increasing
speed through the City and the issue of the trains blocking
traffic for long periods of time while stopped.
2) Cliff Street Improvements
-8-
146
3) Proposal for Parking Meter Bags
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 22 P.M.
.xo�
Callista Paolangeli , City Clerk John Gutenberger, ayor
BOARD OF PUBLIC WORKS PROCEEDINGS 147
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. June 24, 1987
PRESENT:
Mayor Gutenberger
Commissioners (4) Daley, Nichols , Reeves , Stone
ABSENT:
Commissioners (2) Slattery, Gerkin (Excused)
OTHERS PRESENT:
Supt . of Public Works - Dougherty
Asst. Supt . of Public Works - Fabbroni
City Engineer - Gray
City Attorney - Nash
City Clerk - Paolangeli
Purchasing Agent - Clynes
Common Council Liaison - Hoffman
City Chamberlain - Parsons
Recycling Coordinator - Leopold
Fire Chief - Olmstead
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
m to the American flag.
co MINUTES:
Q Approval of Minutes of June 10 , 1987 Meeting
By Comm Daley: Seconded by Comm. Stone
RESOLVED, That the Minutes of the June 10, 1987 meeting be
approved as published..
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
C ange is July 1987 Meeting Schedule
Due to a change in Common Council Meeting from July 1 , 19187
to July 8 , 1987 , a request has been made to change the
dates of the Board of Public Works meetings - fo-r July.
Resolution
By Comm. Nichols : Seconded by Comm. Daley
RESOLVED, That for the month of July 1987 , the regular
voting meetings of the Board of Public Works shall be held
at the usual time on July 15 , and 29, 1987 .
Carried Unanimously
ADDITIONS TO THE AGENDA:
Au it Report
Comm. Stone requested the addition of Item-B Ithaca Area
Wastewater_ Treatment Plant Capital Project .
Solid Waste
Comm. Reeves requested the addition of a report on "Solid
Waste" .
Highway Item
Supt . Dougherty requested a change in Item B- Highway Items
from "Possible Resolution" to "Resolution. "
No Board member objected.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD
Curb cut for 125 Dryden Road
Sharon Gracen-Representative for Jason Fane - reported
that she has made a request through the City of Ithaca
Engineering Department concerning the 100 block of Dryden
Road curb cut for 125 Dryden Road. The curb cut was placed
in front of 125 Dryden Road in October 1986 and serves
one parking spot in front of the building. She made a
request to the Board of Public Works to please return the
curb cut to the area.
- 2-
148 Discussion followed on the floor.
Motion to refer to the Committee of the Whole
By Comm. Nichols : Seconded by Comm. Reeves
RESOLVED, That the matter of a curb cut at 125 Dryden Road
be referred to the Committee of the Whole .
Carried Unanimously
REPORT OF COUNCIL LIASON
GIAC Mini Pool
Al erperson Hoffman reported that the status of the GIAC
mini pool is of concern to the Common Council. He asked
the staff about the status of the pool .
Supt . Dougherty responded that he will be appearing at
the B & A Committee meeting on 6/25/87 and that as soon
as there is approval for the repairs , work can start . It
is expected that the pool will be in use later this summer.
City Engineer Gray and Supt . Dougherty explained the kinds
of repairs needed and how they will proceed with the repairs .
REPORT OF SUPERINTENDENT:
Supt . Dougherty reported that he has appointed the following
persons :
Michael Carpenter to the position of Laborer at
Streets and Facilities at $4. 75 per hour, effective
June 21 , 1987 .
Linda Lampila to the position of Part-time Meter
Checker at $4. 75 per hour effective June 17 , 1987 ,
Grace M. Romano to the Position of Account/Clerk
Typist at Engineering and Utilities at a salary
of $10 , 812 per year effective June 22 , 1987
Ronald J. Quarella to the position of Auto Mechanic
Helper at Streets and Facilities at $5 . 31 per hour
effective June 30 , 1987
and he asked the Boards concurrance .
Resolution
By Comm. Daley: Seconded by Comm. Stone
RESOLVED, That the Board approves the appointments as presented
by Supt . Dougherty.
Carried Unanimously
Stewart Park Ranger
Supt . Dougherty reported that he has reviewed applications
for the position of Stewart Park Ranger and they are now
ready to interview. The position will be filled by the
July 4th weekend.
REPORT OF ASSISTANT SUPERINTENDENT
Asst . Supt . Fabbroni reported on the following:
Giles Street
Pictures of the Giles Street Project in progress were circulated
to give the Board an idea of how the project was performed.
Utica Street
The first phase of the Utica Street project is nearly completed.
The top paving will be done later this summer.
Youth Bureau
We are currently pouring concrete for the ramp in the front
of the Youth Bureau building and the sidewalk north of
the building. The curbing will start on Tuesday, June 30 , 1987 .
-3-
Street Paving and Patching 149
We have started working on the lower block of Elm Street
and are now working on the curb repair and replacement .
Cass Park Pool
Cass Park Pool is open and there is a lot of activity.
State Street Bridge
A section of the grating on the State Street Bridge needs
to be replaced and the grating materials were ordered in
October. We were expecting delivery by last week. However,
the materials have not been received as of today and the
repairs will be delayed until after the July 4th weekend.
The Detour signs are all in place and have been covered.
REPORT OF CITY ENGINEER
City Engineer Gray reported on the following:
Sixty Foot Dam Project
The Sixty Foot Dam Project repairs are underway and should
be finished by July 10th. City Engineer Gray explained
G) the reasons for some of the cuts and slopes on the project .
Raw Water Line
T e Raw Water Line is very close to completion and the
m final grading is now in progress .
m
Q Collegetown Phase II
T e Collegetown Phase II Project is taking longer than
anticipated. City Engineer Gray will be meeting with the
contractor to advise him that the completion date must
be before the last week of August .
Youth Bureau and Police Station Communications Area .
The Youth Bureau and Police Station Communications Area
are within days of being completed. There is still work
being done.
Seneca Street Garage Repairs
T e Seneca Street Garage will be out of service in August
for repairs . The Contractor now working on the garage
should be finished by August 7 , 1987 . The contractor hired
to replace the membrane is due to start work in August .
They can overlap but it was not intended that they would.
BUILDINGS AND PROPERTIES
Fire Stations - Construction/Renovations
Resolution
By Comm. Daley: Seconded by Comm. Stone
WHEREAS, The Board of Fire Commissioners has recommended
that Anton Egner and Associates be retained as Architect
for the construction of two satellite fire stations and
renovations to several other existing fire stations , and
WHEREAS, This work has been anticipated and a preliminary
budget provided for this design, now, therefore, be it
RESOLVED, That the Board of Public Works directs the
Superintendent of Public Works to negotiate a fixed price
contract with Anton Egner and Associates for design,
construction and related services , and be it further
RESOLVED That the Superintendent be authorized to sign
the contract provided that a mutually acceptable contract
is arrived at that is reconciled with the budget .
t
-4-
150
Discussion followed on the floor.
Mayor Gutenberger reported that requests for proposals
were sent out to every architectual firm in Tompkins County
and he explained the process used in selecting a firm.
A vote on the resolution resulted as follows :
Carried Unanimously
HIGHWAY ITEMS
Hy rau lc Boom Truck Repairs
Supt . Dougherty gave background information for the Hydraulic
Boom Truck Repair. We asked for bids for the hydraulic
truck repairs but did not receive any. The company that
will be doing the work was under the mistaken impression
that their quote was their bid. We have approval from
our Purchasing Agent who has talked with the Attorney' s
office and we can now issue a purchase order and have the
work done .
1987 Highway Materials
Supt . Dougherty reported that bids were received on June 24 , 1987
for highway materials .
Resolution
By Comm. Daley: Seconded by Comm. Stone
RESOLVED, That the bid for providing asphalt concrete be
awarded to the General Crushed Stone Company for their
low net bid of $170 , 090 . 00 .
Carried Unanimously
Bituminous Products
Supt . Dougherty reported that Cortland Asphalt Products
bid for Bituminous Products was the only bid received. ,
Resolution
By Comm. Daley : Seconded by Comm. Nichols
RESOLVED, That the contract for Bituminous Products be awarded
to Cortland Asphalt for their bid of $21, 946 . 05 .
Carried Unanimously
Transit Mix Concrete
Supt . Dougherty reported that B.R. DeWitt, Inc. bid for
transit mix concrete was the only bid received.
Resolution
By Comm. Daley: Seconded by Comm. Reeves
RESOLVED, That the contract for providing transit mix concrete
be awarded to B.R. DeWitt , Inc. for their low bid.
Carried Unanimously
PARKING AND TRAFFIC ITEMS
Comm. Nichols reported that the Seneca Street Garage will
be closed for the month of August . Parking needs to be
made available at another location. He suggested that
we meet the demands for parking by selling more permits
for the Green Street Garage and Woolworth's lot .
Supt . Dougherty suggested that the ceiling on the number
of permits sold be lifted for the month of August .
City Chamberlain Parsons reported that she would anticipate
problems the last week of August with supplying enough
parking spaces . She also reported that the first permits
have been issued for the Dryden Road Parking Garage . Every
person who purchased a day permit also purchased a night t
permit . The Chamberlain' s office has handed out somewhere
in the neighborhood of 800 to 1000 applications and have
been receiving 2 or 3 phone calls per day asking about
parking in the Dryden Road Garage .
-5-
151
Resolution
By Comm. Nichols : Seconded by Comm. Daley
RESOLVED, That for the month of August only, the cap on
the number of parking permits sold for the Green Street
Garage and the Woolworth' s lot be removed.
Carried Unanimously
CREEKS, BRIDGES , AND PARKS
Comm. Stone reported that she has received a few phone
calls in regard to the grocery carts in the creek along
Titus Ave. and the growth that is building up there .
Asst. Supt . Fabbroni reported that City work crews will
be working in that area in the fall .
SOLID WASTE ITEMS
Comm. Reeves read the following report on recycling.
"The Department of Public Works was planning to
initiate the City collection of recyclable materials on
or about July 1 , 1987 . In order to accomplish this ambitious
schedule many things had to fall in place . Most did not .
G)
M Our truck will not be delivered until August ; we
m are not yet ready with markets ; the ordinance mandating
m recycling is not yet in place . We want to approach and
manage this important program in a professional way and
Q we do not feel we are ready to do this at the required
level . We , therefore, are delaying the implementation
of this phase of Ithaca recycling until the fall of 1987.
In the meantime , the present lower scale program
will continue to operate . Recycling will continue . The
needs and commitment are even higher today. A public
information meeting on the proposed mandatory recycling
ordinance will be held on Tuesday, June 30 , 1987 at 7 : 30 P.M.
in Council Chambers . You are all invited. "
Discussion followed on the floor about the month by month
renewal of our contract with Ithaca Scrap.
WATER AND SEWER ITEMS
Award of Bid
Bids were received on June 23 , 1987 for furnishing Water
Meters .
Resolution
By Comm. Nichols : Seconded by Comm. Stone
RESOLVED, That the contract for furnishing Water Meters
be awarded to Badger Meter, Inc. for their bid price as
submitted.
Carried Unanimously
REPORT OF SPECIAL COMMITTEES
Audit Report
By Comm. Stone : Seconded by Comm. Reeves
RESOLVED, That bills as listed on the following abstract
be approved for payment
Abstract No . 12
General Fund . . . . . . . . . . . . . . . . . . . . . $89 , 024 . 14
Water & Sewer Fund . . . . . . . . . . . . . . . $24 , 033 . 29
Joint Activity Fund . . . . . . . . . . . . . . $ 3, 340 . 94
Capital Projects . . . . . . . . . . . . . . . . . . $64 , 640 . "51
and be it further 1k
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
-6-
152
Ithaca Area Wastewater Treatment Plant Capital Project
Resolution
By Comm. Stone : Seconded by Comm. Reeves
RESOLVED, That bills as listed under Abstract No . 40 of
the Ithaca Area Wastewater Treatment Plant Capital Project
be approved in the amount of $155 , 045 . 36.
Carried Unanimously
REPORT OF BOARD LIASONS
It aca Farmer' s Market
Comm. Daley announced a meeting of the Ithaca Farmer' s
Market that is to be held on Sunday, June 28 , 1987 at 7 : 30 P.M.
at GIAC.
Youth Bureau Dedication
Comm. Reeves reported on the Youth Bureau dedication and
commended Mayor Gutenberger on the dedication ceremonies of
Gibbs Drive .
Commons Advisory Board
Comm. Stone reported that the Commons Advisory Board has
now established a policy for noise on the Commons .
Stewart Park Advisory Group
Comm. Nichols reporte on SPAG. The final vote on the
Engineering Design Plan will be on July 9th, 1987 . He
commented that not every detail that is in this plan is
being approved but the general outline is what will be
voted on. Any specific action would have to be approved
in each case . The final report will also include comments
that various members _of the Public have made regarding
their feelings about different aspects so that when a specific
matter is up for review their comments will be there .
meow
ADJOURNMENT
On a motion the meeting adjourned at 5 : 20 P.M.
E:
ti
�CallistW F. Paolange� i ohn C. utenberger
City Clerk Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
JUNE 24, 1987
13845 Super 8 Motel G2122 56.44
13846 Ithacare G2122 34.89
13847 Ithacare G2122 56.44-
13848 Town of Ithaca G2374 889.52_
13849 K-Mart Store F2144 12.19 G2122 18.29
13850 McGuire & Bennett F2144 81.20
13851 City of Ithaca F2801 33.20
13852 City of Ithaca F2801 149.49
13853 City of Ithaca F2801 14.08 '
13854 City of Ithaca F2801 255.60
13855 INHS F2144 213.00 G2122 267.00
TOTAL WR 758.76 TOTAL SR 1322.58
TOTAL $29081.34
APPROVED BY FINANCE COMMITTEE
2127 New York Telephone Co A2560 5.00
2128 New York State Electric & Gas Corp A2560 66.00-
2129 William McCormick A1710 383'.24
2130 Terry & Betty Smith A1710 15.00
2131 William & Diane Duthie A1710 25.00
2132 Kermit C Parsons A1710 ?.
2133 R H P A1710 2. 0C
2134 RHP A1710
2135 Ithaca Amateur Softball Assoc A2705 15,000.00
2136 Machinist Local 58, Amos Horton A1710 449.71
2137 Ithaca Amateur Softball Assoc A2410 1.00
TOTAL $ 16,009.95
BOARD OF PUBLIC WORKS PROCEEDINGS 153
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. July 15, 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) Daley, Gerkin, Nichols , Reeves , Slattery,
Stone
OTHERS PRESENT:
Asst . Supt. ot Public Works - Fabbroni
City Engineer - Gray
City Clerk - Paolangeli
Deputy City Controller - Cafferillo
Purchasing Agent - Clynes
Common Council Liaison - Hoffman
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
MINUTES:
Approval of Minutes of June 24 , 1987 Meeting
By Commissioner Reeves : Seconded by Commissioner Slattery
Q� RESOLVED, That the Minutes of the June 24 , 1987 meeting
m be approved as published.
Q Carried Unanimously
ADDITIONS TO THE AGENDA
Parking and Traffic
Commissioner Nichols requested the addition of an Item on
Ithaca Transit .
Highway Items
Commissioner Slattery requested the addition of Item-E,
Public Hearing on Sidewalks .
No Board member objected.
REPORT OF SUPERINTENDENT
Asst . Supt. Fabronni reported that the Superintendent has
made the appointments of the following persons :
Savlio M. Tuero to the position of Park Ranger, temporary
effective July 1 , 1987 , at $7. 00 per hour
Richard Searles to the position of Maintenance Worker,
effective July 6 , 1987 , at $6. 48 per hour
Mickey Van Derpoel to the position of Maintainer, effective
July 6 , 1987 at $5 . 95 per hour
Robert Oltz to the position of Motor Equipment Operater,
effective July 6 , 1987 at $ 6. 97 per hour
Harold C. Radcliff to the position of Auto Mechanic
Helper, effective July 6 , 1987 , at $5 . 31 per hour
Gary Gleason to the position of Chief Wastewater Treatment
Plant Operator, Class lA Plant, effective July 6, 19872
at an annual salary of $31 , 565. Mr. Gleason' s salary
will be pro-rated to reflect the number of hours worked
until he is a full-time employee.
Dominique Bouchard, provisional appointment , to the
position of Engineering Technician at the minimum annual
salary of $15, 582 , effective July 1 , 1987
and he asked the Boards concurrance .
-2- July 15 , 1987
154 Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That the Board approves the appointments as presented
by Asst . Supt. Fabbroni.
Carried Unanimously
REPORT OF ASSISTANT SUPERINTENDENT
Asst . Supt . Fabbroni reported on the following:
Youth Bureau
The cur s around the Youth Bureau are now in place and the
sidewalks are under construction. The parking lot and the
travelway are ready to be paved.
Utica Street
The gravel basing on Utica Street and in the Marshall Street
area has been completed. We are now putting in the curbs
in that area and the paving will start as soon as the curbing
has been completed.
Hancock Street
Repair work on the rough section of Hancock Street is to
be started soon.
Hillview Place
Hillview Place Project will be done later in the summer
as we need to wait until NYSEG has put in the new gas main.
E1�m ira Road and Parking Lots
We have added Elmira Road to our list to be paved this season
from Albany Street to the intersection of the Old Elmira
Road, also some of the parking lots in the parks and possibly
the lot around the fire station. Asst. Fabbroni reported
that he did not know how many of the parking lots could
be done as it will be near the end of this paving season.
Linden Avenue
Mayor Guten erger inquired about the status of Linden Avenue .
Asst. Supt Fabbroni reported that the storm sewers have
been replaced on Linden Avenue and that it will be repaved.
Communications Room - Police Station
Mayor Guten erger also asked when the Communications Room
at the Police Station could be completed.
Asst . Supt . Fabbroni reported that work was in process today.
(Wed. July 15 , 1987)
State Street Bridge
Commissioner Daley asked about the schedule for starting
the State Street Bridge repairs .
Asst . Supt . Fabbroni reported that the materials have just
arrived and hopes to start work on the bridge on Monday,
July 20 , 1987 . Notices will go out on Thursday, July 16,
1987 to give the public advance warning that the bridge
will be closed.
GIAC Pool
The repairs on GIAC Pool is progressing and will be completed
by the end of this week.
Pot Holes
Mayor Gutenberger reported that there is a large pothole
in the 100 block of W. Buffalo Street . Asst . Supt Fabbroni
will see that repairs are made.
-3- July 15 , 1987
155
REPORT OF CITY ENGINEER
City Engineer Gray reported on the following:
Police Station
The work at the Police Station hopefully will be finished
this week. There are several items on the contract that
the Police Department has requested from DPW crews that
they feel are related to the project . We may have to go
back to finish some small items .
Youth Bureau
The punch-`list work is now in progress by all contractors
except for the general contractor. Eng. Gray reported that
he will be meeting with the general contractor again next
week.
Sidewalks
Sidewalk bids have been received and are favorable . There
possibly will be some money left in the budget to do some
additional work such as ramps or other related work at the
high school.
M Drainage
T eTi re is a drainage study going on in the South Hill area.
Data is being collected at this time . The object of the
m study is to develop some kind of a collector canal .
m
Q Collegetown Phase II
The Collegetown Project is ready for the curbing and it
will be installed as soon as it arrives . The contractor
has requested a four-week extention on his contract due
to the long wait for NYSEG to install the gas mains . City
Engineer Gray will be meeting with the contractor to discuss
this .
Seneca Street Parking Garage
The Seneca Street Parking Garage project is not on schedule
and the latest estimate from the contractor of the time
he will be finished is mid-September. Also, the estimated
cost of the project was $400, 000 but now is going to cost
somewhere in the neighborhood of $600 , 000 , based on the
square footage . The project is larger than originally anticipated.
Eng. Gray reported that he will be working on a revised
schedule for the project after he has reviewed all the information
for the delay.
Discussion followed on the floor in regard to the inconvenience
the project will have on the merchants and public.
There is a possibility that all work on the garage will
stop the end of August and first of September so the garage
will be available for parking at that time . They could
then go back into the garage after school has started. Engineer
Gray will be meeting with both contractors .
REPORT OF COUNCIL LIAISON
Al erperson Ho man reported on the following items :
Change of Titles
Tie change of titles that was recommended by the BPW-
was approved by Council
GIAC - Mini-Pool
The funds for the GIAC Mini-Pool repairs were approved.
Golf Course
Matching Winds and the construction of a barbecue picnic
structure (pit) at the golf course were approved.
Farmers Market Site
Discussion on the Farmers Market site is proceeding. The
City' s consultant is focusing, on the Northside site which
is the old treatment plant site . They are looking at several
different designs for the market.
-4- July 15, 1987
156 Recycling
The Charter and Ordinance Committee discussed mandatory
recycling at a public meeting on June 30 , 1987 .
BUILDINGS AND PROPERTIES
Naming of the Centennial Room
A request has been receive rom the Centennial Commission
to name the second floor City Hall conference room.
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That the second floor City Hall conference room
be called the "Centennial Conference Room" .
Discussion followed on the floor in regard to how the sign
on the door of the conference room would read.
A vote on the floor resulted as follows :
Ayes (5) five : Gerkin, Nichols , Reeves , Slattery, Stone
Nays (1) one : Daley
Carried
HIGHWAY ITEMS
Bid-return - Sidewalk Construction
Bids were received on July 6 , 1987 for sidewalk construction.
Resolution
By Commissioner Slattery: Seconded by Commissioner Daley
RESOLVED, That the contract for sidewalk construction be
awarded to F.J. Masonry, Inc. of Waverly, N.Y. for their
low bid.
Carried Unanimously
Bid Return - 'Streaming Current Detector #""'
Bids were receive on July 9, 1987 or furnishing one streaming
current detector. ,
Resolution
By Commissioner Slattery: Seconded by Commissioner Daley
RESOLVED, That the contract for furnishing one streaming
current detector be awarded to Milton Roy Co. , of Willow
Grove , PA. for their low bid.
Discussion followed on the floor regarding the use of the
detector.
A vote on the floor resulted as follows :
Carried Unanimously
Dryden Road Curb Cut
A request was received from Sharon Gracen representing Jason
Fane , for a wider curb cut at 125 Dryden Road. The request
has been denied by the City Engineer.
Resolution
By Commissioner Slattery: Seconded by Commissioner Daley
RESOLVED, That the denial of the request by the City Engineer
be affirmed for technical reasons .
Carried Unanimously
Floral Avenue Parking
A request has been received from residents of the 200 block
of Floral Avenue and from Ben Curtis of the Ithaca Neighborhood
Housing Service for the City to construct additional parking
in the area. Asst . Supt . Fabbroni has indicated that the
majority of the construction could be accomplished over
a period of time with most of the expenses coming from the
operating budget .
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
July 15, 1987
2138 R H P A1710 25.00
2139 Orson Ledger A1710 25.00
2140 James L Rogan A1710 25.00
2141 John W Rudan A1710 25.00
2142 Neal Howard A1710 20.00
2143 William Lower A1710 25.00
2144 Kaushalya Sharma A1710 20.00
Ben K Boynton A1710 25.00
2146 W:.: Baldini & D Huckle A1710 20.00
2147 Raymond L Hanlan A1710 20.00
2148 Marilyn J Brice A1710 20.00
2149 Liang C Ku A1710 25.00
2150 Bill & Maria Avramis A1710 25.00
2151 Ithaca Centennial Inc. A391-20 243.44
2152 Oliver Gumbs A1710 78.35
2153 James B Jacobs A1710 50.84
TOTAL 672.63
APPROVED BY FINANCE COMMITTEE
7 s/�
-5- July 15 , 1987
157
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
RESOLVED, That the solution outlined by Asst . Supt. Fabbroni
called the "bare bones" solution, be approved with the stipulation
that the Ithaca Neighborhood Housing Service provide the
necessary limestone needed with an estimated value of $1, 200 .
Carried Unanimously
Public Hearing on Sidewalks
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
WHEREAS, The annual sidewalk inspection program has commenced
for 1987 , and
WHEREAS, second notices are required to be mailed by the
Department of Public Works to delinquent owners of property
regarding repair or replacement of sidewalks .
RESOLVED, That July 29 , 1987 at 4: 00 P.M. be established
0) as the date for a public hearing on sidewalks , at which
time the owners of property receiving a second notice will
be given an opportunity to show cause before this Board
of Public Works why the sidewalk abutting their premises
m should not be repaired by the City at the owner ' s expense
and the expense thereof collected in accordance with Section
Q 5 . 30 of the City Charter.
Carried Unanimously
PARKING AND TRAFFIC ITEMS
Request for Handicapped Parking Space
A request was received from D-is. Costello regarding a parking
space for the handicapped at 217 North Aurora Street.
Resolution
By Commissioner Nichols : Seconded by Commissioner Stone
RESOLVED, That the request be approved and that the northernmost
metered parking space in front of 217 North Aurora Street
be designated and properly signed as a handicapped parking
space .
Carried Unanimously
Ithaca Transit System
Resolution
By Commissioner Nichols : Seconded by Commissioner Slattery
WHEREAS, the Ithaca Transit System needs a spare bus engine
to reduce down time for overhauls , and
WHEREAS, the Utica Transit Authority has a 1969 G.M. C. bus
with engine that the Ithaca Transit System can use , and
WHEREAS, the Utica Transit Authority has agreed to transfer
to the City of Ithaca Transit System the 1969 G.M. C. bus
to be used for parts , at no cost to the City of Ithaca,
now, therefore, be it
RESOLVED, that this board accepts transfer of one (1) 1969
G.M. C. bus I .D. #T6H-4521- 209 from Utica Transit Authority,
to be used for spare parts , at no cost to the City of Ithaca.
Discussion followed on the floor.
The Board requested that a formal "Thank You" be sent to the
City of Utica
A vote on the resolution resulted as follows :
Carried Unanimously
-6- July 15 , 1987
158 SOLID WASTE ITEMS
Commissioner Reeves reported on the Public Information Meeting
that was held on June 30.' , 1987 . Members of the Recycling
Task Force , Board of Public Works , and the Charter and Ordinance
Committees met to hear what the public had to say about
the Mandatory Recycling Program.
The Recycling Task Force will meet to discuss the recycling
issue. They hope to resolve some of the questions that
came up at the Charter and Ordinance meeting.
Discussion followed on the floor in regard to the landlords
being held responsible for their tenants trash especially
with the large number of student tenants .
A meeting for landlords to discuss recycling and enforcement
was suggested.
REPORT OF SPECIAL COMMITTEES
Au it Report
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That bills as listed on the following abstracts
be approved for payment
Abstract No . 13
General Fund . . . . . . . . . . . . . $ 64, 682 . 70
Water & Sewer Fund . . . . . . . . . $ 5 , 820. 99
Joint Activity Fund. . . . . . . . . . $ 3, 585 . 07
Capital Projects . . . . . . . . . . . $220, 702 . 33
Abstract No . 41
Ithaca Area Wastewater Treatment Plant Capital
Project . . . . . . . . . . . . . . . . $172, 204. 91
and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
REPORT OF BOARD LIAISON
Stewart-Park Advisory roup
Commissioner Nichols reported that SPAG held another meeting
and are now waiting for a revised report from the consultants .
He also reported that the consultants are now working on
their own time beyond what the contract called for.
UNFINISHED BUSINESS
City Engineer Gray reported the possibility of traffic problems
in Collegetown when the construction in that area is finished.
He has met with-Cornell Traffic and Transportation for their
input. While Cornell continues repairs on the Central Avenue
bridge the traffic may be one-way during the project . He
will keep the Board posted on the progress of this project.
ADJOURNMENT
On a motion the meeting adjourned at 5 : 15 P.M.
Callista F. Paolangeli o n C. Gutenberger
City Clerk yor
BOARD OF PUBLIC WORKS PROCEEDINGS 159
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. July 29, 1987
PRESENT:
Commissioners (6) - Daley, Gerkin, Nichols , Reeves , Slattery
Stone
ABSENT:
Mayor Gutenberger
OTHERS PRESENT:
Supt . of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
City Engineer - Gray
City Clerk - Paolangeli
Common Council Liaison - Hoffman
Deputy City Controller - Cafferillo
Engineering Technician - Bouchard
In the absence of Mayor Gutenberger - Vice-Chair Nichols
chaired the meeting.
PLEDGE OF ALLEGIANCE :
Commissioner Nichols led all present in the Pledge of Allegiance
m to the American flag.
m
Q MINUTES :
Approval of Minutes of July 15 , 1987 Meeting
By Commissioner Reeves : Seconded by Commissioner Stone
RESOLVED, That the Minutes of the July 15 , 1987 meeting be
approved as published.
Carried Unanimously
SPECIAL ORDER OF BUSINESS :
Public Hearing on Sidewalks
Resolution to Open Public Hearing
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That the public hearing on sidewalks be declared
open.
Carried Unanimously
Thomas Shelley, of Carey Property Management , representing
Starmesh Realty addressed the Board in regard to the sidewalk
assessment at 504 South Cayuga Street . He asked for relief
from sidewalk assessment for the section of 658 sq. ft . on Spencer
Road. It is his client ' s contention that it is the City
of Ithaca' s responsibility to maintain that section of sidewalk.
The previous owner, Orson Ledger= has stated that the City
always maintained that strip of sidewalk. Therefore , his
client feels that it - is not his responsibility.
Supt . Dougherty responded that the City does own part of
the property. About 35 ' of that sidewalk has been maintained
by the City and if there is anything wrong with the City
portion the City will take care of it .
It was further stated that the figure of 658 'sq . ft . at a charge
of $2 , 220 . 75 was the amount with the City portion removed.
The 658 sq. tt . is owned by Starmesh Realty and that is the portion
that must be repaired.
Mr. Shelley also asked if $2 , 220 . 75 included rebuilding underneath
the sidewalk and who was responsible for building the retaining
wall .
Comm. Nichols responded that if the City makes the repairs
for the price quoted they will do whatever is needed to put the
sidewalk into proper condition.
160 -2- July 29 , 1987
Mr. Shelley also remarked that one of his client ' s concerns
was that Cayuga Street was not one of the streets mentioned
in the legal notice for sidewalk construction and does not
feel that he has received legal notice .
City Engineer Gray responded that the City does this program
in selected areas that are set out each year. The City will }
also do several areas that are outside of selected areas
if there are complaints .
A letter from Asst . City Attorney Paul Bennett to the Board
stated, "individual property owners who are on those unmentioned
streets were sent notification by mail that their property
would be subject to a hearing about sidewalks . Under Section
5 . 27 Subidivison 4 , the notice requirement appears to be
either publication or personal notice or notice by mail .
Since these are in the alternative the notice requirements
of that section have been met and the hearing can take place
as scheduled. "
Eric Beaukenkamp, 1322 East State Street , asked the Board
to consider a 60 day extension for repair of this sidewalk.
He also asked about the proper procedure for discontinuing
the use of a sidewalk. The 1322 East State Street property
is the last sidewalk in the City and serves only his house .
He was advised that he must petition the Board if he wishes
to discontinue his sidewalk.
Supt . Dougherty asked that the McBryan property at 101 Elmwood
Avenue be removed from the list as the property has been
sold and the closing is Friday. He suggested that the City
re-issue a notice to the new owner.
Mr. McBryan reported to the Board that he never received
a first notice , only a second, but the lawyers and the new
owner are aware of the need for sidewalk repair. . .
Cornell Radio Guild, 227 Linden Avenue , has been partially
repaired but are requesting an extension due to constuction
on Linden Avenue .
Robert Terry, 107 Elmwood Avenue , requested a 60-day extension.
Garry Brodhead, 243-45 Valley Road, presented the following
letter to the Board requesting permission to remove the sidewalk
in front of that property:
"Dear Board Members :
I am requesting permission to remove the sidewalk in
front of my home at 243-45 Valley Road, Ithaca. This request
comes after discussion with Mr. Bud Gerkin about the sidewalk
and the circumstances that I feel support its removal . My
reasons are as follows :
1 . Ours is the only house on our side of the street
in both our block and the next that has a sidewalk.
The house was built in 1939 before the others on
the street and sidewalks were not installed when
the newer houses were built . Other residents have
landscaped nicely to the curb and we would like
to do the same .
2 . Since the sidewalk is only in front of our house
it is not used. People continue in the street
as they walk by, rather than going over to the
sidewalk for the short distance it is available .
-3- July 29 , 1987 161
3 . The extreme contour changes in front of some houses
on the street and the positioning of mature trees
and other plantings in front of others would pre-
clude a practical installation of sidewalks along
the remainder of the street . Thus continued main-
tenance of the sidewalk in front of our property
is inconsistent , impractical and unnecessary cost }
for us .
A visit to our property would show that we have given
great care to landscaping and have tried. to maintain an appearance
that contributes to the overall appearance of the neighborhood.
The area not occupied by the sidewalk would receive the same
care . Our intention is to integrate the landscaping now
.behind the sidewalk into that area, thus improving the appearance
of the site currently occupied by the "sidewalk to nowhere . "
Thank you in advance for your thoughtful consideration
of this request .
Yours truly,
Garry L. Brodhead"
Resolution to Close Public Hearing
m By Commissioner Slattery: Seconded by Commissioner Stone
RESOLVED,. That the Public Hearing on sidewalks be declared
Q closed.
Carried Unanimously
Richard Bowlsby, Jr . , Retirement
Commissioner Nichols presented the following framed retirement
resolution signed by Mayor Gutenberger and the members of the
Board of Public Works to Mr. Bowlsby_-
"WHEREAS, Richard Bowlsby, Jr. has served the people of
the City of Ithaca with distinction for over thirty years ,
and
WHEREAS, the last ten years of this service has been as our
Chief Sewage Treatment Plant Operator, and
WHEREAS, the expertise and knowledge of Dick Bowlsby has
been invaluable during the construction of the new Ithaca
Area Wastewater Treatment Plant , now, therefore be it
RESOLVED, That the Board of Public Works expresses its thanks
to Dick Bowlsby for a job well done and wishes him a happy
and satisfying retirement . "
ADDITIONS TO THE AGENDA:
Buildings and Properties
Commissioner Daley requested the addition of Item B - Youth
Bureau Caretaker ' s Apartment .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
City Clerk Paolangeli read the following letter of commendation
to the Board:
"This is to commend the City of Ithaca for the Stewart
Avenue brick restoration project . In the summer of 1986
the city' s Department of Public Works began a program of
replacing asphalt patches with original paving bricks in
the block of Stewart Avenue between State and Seneca Streets .
This project was less costly and more sucessful than expected,
and Historic Ithaca would like to encourage the continuation
of this restoration activity. The replacement of the original
brick paving has greatly enhanced that section of Stewart
Avenue and provides a lasting reminder of a once prominent
method of paving, now a special craft .
162 -4- July 29, 1987
The Annual Awards Committee of Historic Ithaca and Tompkins
County would like to acknowledge this special effort .
Owner : The City of Ithaca
Barbara E. Ebert -
Executive Director
On behalf of the 1987 Annual Awards Committee"
Truck Traffic on Hancock Street
Alderperson Romanowski sent a letter to the Board of Public
Works concerning traffic on Hancock Street , noting the danger to
children.
Motion to Refer to Committee of the Whole
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That the matter of traffic on Hancock Street
be referred to the Committee of the Whole .
Carried Unanimously
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Karen W. Hoback of Travel Center, 119 Dryden Road, asked the
Board for signage for the parking garage on Dryden Road.
She also asked that a tree not be planted in front of her
building as it would block her business sign and window.
It would also impact many other stores and their signs along
Dryden Road. She suggested that a small planter or low shrubs
be substituted for a large tree . She offered to maintain
and care for the planter if the city would agree to this .
She read a note from Richard Goldman addressed to the BPW
stating that he is in total agreement with the idea of not
having a tree blocking the visability of the Travel Center
sign and window; any foliage that would not grow so high
would be acceptable . He requested a -sign or banner on the
parking garage to assist with parking in the area and asked
the Board to consider, halting construction between August
20 and September 10 , 1987 .
Supt . Dougherty responded that signage would be placed at
the entrance of the Dryden Road Parking Garage by Monday
August 3 , 1987 .
Motion to Refer to Committee of the Whole
By Commissioner Slattery: Seconded by Commissioner Reeves
RESOLVED, That the request from Karen Hoback of Travel Center
to not plant a tree in front of 119 Dryden Road and a request
from Richard Goldman to consider halting construction in
the Dryden Road area from August 20 through September 10 ,
1987 , be referred to the Committee of the Whole .
Carried Unanimously
HIGHWAY ITEMS :
Public Hearing on Sidewalks
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
WHEREAS, a public hearing as required by the City Charter
was held on July 29 , 1987 to afford property owners an
opportunity to show cause why they have not complied with
a final notice to have their sidewalks repaired, and
WHEREAS, sixteen (16) owners served with final notice have
failed to comply; now, therefore , be it
RESOLVED, That the Superintendent of Public Works be authorized
to cause the repair of said sidewalks as reported to the
Board, and upon completion of such repair, certify the cost
thereof to this Board for levy against the respective properties
as provided by the City Charter .
-5- July 29 , 1987 163
Amending Resolution
By Commissioner Slattery: Seconded by Commissioner Daley
RESOLVED, That the owners of the properties located at 1322
East Street Street and 107 Elmwood Avenue be granted extensions
to 60 days for sidewalk repairs .
Carried Unanimously
Amending Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That the property owners at 101 Elmwood Avenue
be removed from the list for sidewalk repairs pending notification
of the new owner.
Carried Unanimously
Amending Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That the property at 227 Linden Avenue also be granted
an extension to 60 days .
Carried Unanimously
Amending Resolution
By Commissioner Gerkin: Seconded by Commissioner Daley
RESOLVED, That 245 Valley Road be withdrawn from the list
of sidewalk assessments until the Department of Public Works
m staff can look at the location.
m Carried Unanimously
Q Sidewalk at 504 South Cayuga Street
Commissioner Nichols asked Supt . Dougherty for a recommendation
on the sidewalk at 504 South Cayuga Street .
Supt . Dougherty responded that the city' s general rule in
the past is if a wall is holding some-thing up we normally
maintain - it is our wall . If it is- holding up something
that the property owner maintains -- it is their wall . If
the wall needs fixing and the cost is not included in the
figure of $2 , 220 . 75 then it should be added to the cost of
the repair.
Discussion followed in regard to who is responsible for the
maintenance of the wall at 504 South. Cayuga Street .
City Engineer Gray responded that his interpretation was
that if the city did the sidewalk repairs it would be done
right and that the only burden on the property owner would
be the figure stated in the documents sent out .
Amending Resolution
By Commissioner Daley
RESOLVED, That , if the City does the work, the amount of $2 , 220 . 75
be the amount charged to the owner of 504 South Cayuga Street no
matter what the cost to the city to put the sidewalk into proper
shape .
Further discussion followed on the floor.
Commissioner Daley withdrew his motion after it was explained
that the figure cited would be the only cost to the property
owner in all cases .
Council Liaison Hoffman asked about the Lake Street and Fayette
Street properties .
Supt . Dougherty responded that the city is handling the recon-
struction of the Lake Street and Fayette Street properties
as separate projects .
Main Motion as Amended
A vote on the main motion as amended resulted as follows :
Carried Unanimously
164 -6- July 29 , 1987
REPORT OF COUNCIL LIAISON:
Conrail
Alderperson Hoffman reported that he has received several
complaints in the past one and a half weeks about Conrail
trains going through the West End during rush hour periods
while the bridge is out . He has investigated on his own
and called a Conrail office in Elmira. They were not aware
that the bridge was out of service . He asked the Board who
is responsible for keeping Conrail informed of situations
such as this .
Further discussion followed in regard to who should be contacted
at Conrail when problems occur . Alderperson Hoffman asked
that the city make every effort to let Conrail know in advance w. .
if there is a special condition so that Conrail could make
a special effort to accomodate the city.
Recycling Meeting
Commissioner Gerkin reported that Monday, August 10 , 1987
at 5 : 00 P.M. there will be a recycling meeting in Council
Chambers for multiple landlords who are interested in recycling.
REPORT OF SUPERINTENDENT:
Appointments
Supt . Dougherty reported that he has appointed the following
persons :
Allen Stedwell to the position of Custodial Worker at
an hourly rate of $4 . 75 , effective July 27 , 1987 ;
Roger F. Ward to the position of Truck Driver at an hourly
rate of $5 . 50 , effective July 20 , 1987 ;
Gregory S. Lee to the position of Z-ruck Driver at an hourly
rate of $5 . 50 , effective July 20 , - 1987 ;
Michael G. Romano to the position of Bus Driver at an
rate of $5 . 93 , effective July 27 , 1987 ;
Darin S. Sharpsteen to the position of Laborer at an hourly ,,.,,
rate of $4 . 75 , effective July 26 , 1987 ;
Michael Teeter to the position of Laborer at an hourly
rate of $4 . 75 , effective July 26, 1987 ;
James Miller to the position of Engineering Technician
at an annual salary of $21 , 914, effective July 1, 1987 ;
Peter Jager to the position of Engineering Technican at
an annual salary of $23 , 695 , effective July 1 , 1987 ;
Linda Ebert to the position of Part-time Bus Driver at
an hourly rate of $4 . 85 , effective July 27 , 1987 ;
all appointments are to fill existing vacancies on our authorized
compliment and he asked the Board' s concurrence .
Resolution
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That the Board approves the appointments as presented
by Supt . Dougherty.
Carried Unanimously
REPORT OF ASSISTANT SUPERINTENDENT:
Asst . Supt . Fabbroni reported on the following projects :
West State Street Bridge
The steel work on the West State Street bridge will be completed
this week and the grouting will be completed next . The bridge
is scheduled to open on Tuesday, August 4 if the weather
is favorable on Friday and the work is completed.
Hancock Street
The paving has started on Hancock Street .
-7- July 29 , 1987 165
Youth Bureau
The parking lot at the Youth Bureau has been base paved.
GIAC Pool
The GIAC Pool has opened for swimming.
Utica and Marshall Streets _
The curbing on Utica and Marshall Streets is.,nearin_g
completion and will be base paved soon.
Linden Avenue
The curb work on Linden Avenue is progressing at this time .
Creek Banks
The crews have been mowing and trimming brush in the creek
bank areas .
Hangar Theatre
Supt . Dougherty reported that he now has the plans for the
Hangar Theatre . They will be in his office if anyone wishes
0) to view them.
M REPORT OF CITY ENGINEER:
0) City Engineer Gray reported on the following:
M
CO Youth Bureau
Q T e telephone bids for the Youth Bureau are due on Friday,
July 31 , 1987 .
Sidewalk Contract
The sidewalk contract has been awarded and we are now waiting
for insurance and the rest of the paper work to be completed.
Seneca Street Parking Garage -
The placing of the concrete in the Seneca Street Parking
Garage is now in progress . The garage will be closed Saturday,
August 1, 1987 . The second contractor is to apply the membrane
waterproofing to half of the garage at this time . The schedule
calls for this phase to be finished on or before August 20 ,
1987 and the garage will re-open on August 24. There will
be no construction on the garage for a two week period, (August
24 - September 8) . At this time the first contractor will
be back to work on structural repairs which should take another
eight weeks . The second half of the membrane will go in
next Spring, probably after Cornell and Ithaca College
close .
Dryden Road Curbs and Sidewalks
Curbing on Dryden Road is to be finished this week and the
sidewalks on the South side should be finished by the end
of this week. The demolition work is to be started and the
project should be completed by August 20 , 1987 .
Discussion followed on various complaints from the public
relating to vehicles blocking traffic due to the construction.
Conrail Trains
City Engineer Gray reported that he had spent a lot of time
trying to contact persons to resolve the problem of train
traffic through the city. He has also been in contact with
DoT Planning Department and has discussed the length of trains
and the speed the trains travel at through the city.
New Fire Stations
Wor as started on the new Fire Stations and the committee
has held one meeting to discuss the layout of the rooms .
The project is underway.
166 -8- July 29 , 1987
BUILDINGS AND PROPERTIES ITEMS :
Simeon' s Restaurant - Request_ to Extend Lease
A request has been received from the owners of Simeon' s
Restaurant to extend, among other things , their license to
use a portion of the Aurora Street right-of-way.
Resolution
By Commissioner Daley: Seconded by Commissoner Slattery
RESOLVED, That the license granted to Simeon' s Restaurant
to use a portion of the Aurora Street right-of-way be extended
until October 15, 1987 , under the usual terms and conditions .
Discussion followed on the floor regarding the effect the
out-door restaurant had on the traffic on the Commons during
the Festival and the possibility of over-crowding when the
students return.
Commissioner Reeves stated that she did n.ot see over-crowding
as a problem.
Commissioner Nichols pointed out that Simeon' s invested a
great deal in this venture and did experience a delay, not of
their own making, of 23 days before opening the sidewalk cafe .
A vote on the resolution resulted as follows :
Carried Unanimously
Youth Bureau — Caretaker' s Apartment
Carpeting and appliances for the caretaker ' s apartment in
the Youth Bureau building were not included in the construction
contract .
Resolution
By Commissioner Daley: Seconded by Commissioner Reeves
WHEREAS, the need for a caretaker in the Youth Bureau building
is vital , and ,.
WHEREAS, floor covering and appliances are necessary before
a caretaker can occupy the apartment ; now, therefore , be
it
RESOLVED, That the Common Council be requested to appropriate
$2 , 800 for the purchase of floor covering and appliances .
Discussion followed on the floor in regard to how the apartment
would be cared for and the- expense of the carpet .
Supt . Dougherty stated that the cost of the carpet was based
on the cost of the carpet purchased for the rest of the building.
The type of tenants that would rent the apartment and how
it would be cared for was discussed.
Motion to Refer to Committee of the Whole
By Commissioner Daley : Seconded by Commissioner Slattery
RESOLVED, That the matter of appropriations of $2 , 800 for
carpet and appliances for the caretaker ' s apartment at the
Youth Bureau building be referred to the Committee of the
Whole .
A vote on the resolution to refer resulted as follows :
Ayes (3) - Daley, Slattery, Gerkin
Nays (3) - Nichols , Stone , Reeves
Motion Defeated
A vote on the Main Motion resulted as follows :
Carried Unanimously
-9- July 29 , 1987 167
PARKING AND TRAFFIC ITEMS :
Chemung Electronics - Request for Loading Zone
A request has been received from Chemung Electronics of 210
North Tioga Street to replace a relatively unused taxi stand
with a loading zone near their store during the time when
the Seneca Street Parking Garage will be closed.
t
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That the request from Chemung Electronics be approved
and that a loading zone be established at the existing taxi
stand on the west side of the 200 block of North Tioga Street
for a 90-day trial period, effective August 1 , 1987 .
Carried Unanimously
SOLID WASTE ITEMS :
Commissioner Reeves reported on recycling. The draft ordinance
for recycling was discussed at the last meeting of the Charter
and Ordinance Committee . There were a few minor changes
in some of the wording. The question that is of concern
to us all is the "grace period" which to is be one. year. The
ordinance is to go into effect on October 1 , 1987 but not
enforceable until October 1 , 1988 . The primary reason for
the one year "grace period" is to give the landloards time
m to get these items into their leases .
m
Q Discussion followed in regard to the long"grace period" .
It was felt by the Board that the longer you wait to enforce
the ordinance the longer it will take for property owners
to comply.
Asst . Supt . Fabbroni responded to the issue of a special
pick-up fee rather than the possibili-t-y of leaving the garbage
on the street which leads to other problems .
Commissioner Stone asked when the city would be equipped
to handle the recycling.
Asst . Supt . Fabbroni stated that the truck will be available
in mid August and they will be able to fabricate the containers
by October 1 , 1987 .
Marketing of recyclables and the enforcement of a fee for
special pick up when property owners did not comply were
discussed.
Commissioner Reeves will continue to keep the Board informed
on the timetable for this project .
REPORT OF SPECIAL COMMITTEES:
Audit Report
By Commissioner Nichols : Seconded by Commissioner Stone
RESOLVED, That bills as listed on the following abstract
be approved for payment :
Abstract No . 14
General Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $48 , 380 . 72
Water & Sewer Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . $24, 169 . 62
Joint Activity Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . $ 21, 008 . 80
Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80, 269 . 39
and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 6 : 20 p.m.
Callista F. Paolangeli Benj min Nichols
City Clerk Vice-Chair
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
JULY 29, 1987
13356 Fred Small G2122 41.95
13857 Robert McGuire F2144 48.72 G2122 48.72
13858 Student Agency Chef Ital F2144 176.48
13859 Village of Groton F2378 119.84
13860 Susan J Cummings F2144 380.40
13861 Jason Fane F2144 378.00
13862 Town of Ithaca G2374 112.44
13863 Town of Ithaca G2374 243.19
13864 City of Ithaca G2806 7406. 25
TOTAL 1103.44 TOTAL 78-52.55
TOTAL $8,955.99
APPROVED BY FINANCE COMMITTEE
2154 Fernando Macera A1710 61.46
2155 Elizabeth Sniper & Elizabeth Andrews A1710 161.79
BOARD OF PUBLIC WORKS PROCEEDINGS 169
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. August 12 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) - Daley, Gerkin, Nichols , Reeves , Slattery,
Stone
OTHERS PRESENT:
City Clerk - Paolangeli
Supt . of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
Council Liaison - Hoffman
City Chamberlain - Parsons
Purchasing Agent - Clynes
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance
to the American flag.
New Deputy City Clerk
City Clerk Paolangeii introduced the new Deputy City Clerk
Betty Poole to the Board and Staff.
m Mayor Gutenberger welcomed her aboard.
m
Q MINUTES:
Approval of Minutes of July 29 , 1987 Meeting
By Commissioner Daley : Seconded by Commissioner Slattery
RESOLVED, That the Minutes of the July 15 , 1987 meeting
be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Supt . Dougherty requested the addition of a Water and Sewer
item for discussion - - Letter from Susan Hipple dated
August 11 , 1987 .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Request for DEC Report
Mayor Gutenberger requested a status report
on the oil or gas that might be leaking into Cascadilla
Creek and asked Supt . Dougherty and Asst . Supt . Fabbroni
if they would follow up the situation.
Commissioner Nichols reported that he had received a call
on Friday afternoon from a citizen who lives below the
Sears Street area who was concerned that there appeared
to be gas or oil flowing in the creek. He reported the
problem to the Fire Department .
Asst . Supt . Fabbroni reported that the Fire Department
called the DEC. The DEC has put containment barriers in
the stream and the amount of gas or oil is small and not
easily traceable . There is a possibility that the gas
or oil could have washed off the street and the material
has not yet been identified. The DPW regularly monitors
the gas stations .
Alderperson Hoffman reported that it was possible that
the material was coming from a pipe line on Tioga Street ,
South of the bridge across Cascadilla Creek. He asked
how the DEC could get maps of the storm sewers when this
type of situation occurs .
Supt . Dougherty responded that maps are available at the
Water Treatment Plant and City Engineer ' s Office . Personnel
at the Water Treatment Plant or Sewage Treatment Plant
can get in touch with the proper persons to obtain the
assistance or information needed.
August 12 , 1987
- 2-
170
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD
Micawber ' s 10th Anniversary
Robin Lamb-110 North Aurora Stret , proprieter of Micawber ' s
requested permission to rope off an area in front of her
business on Friday, August 14 , 1987 from 3 : 00 P.M. until
closing to help contain the crowd during their 10th Anniversary
Happy Hour type celebration. She also requested permission
to set up a table inside the roped off area.
Mayor Gutenberger responded that there wasn' t time to deal
with this issue before Friday as it would be necessary
to obtain a permit as well as the issues of liability insurance
and the open container law.
Discussion of the need for liability insurance to protect ��
the City and the Dram Shop Law followed.
Resolution
By Commissioner Stone : Seconded by Commissioner Slattery
RESOLVED, That no action can be taken on the request to
rope off the area in front of Micawber ' s on Friday,
August 14 , 1987 .
Carried Unanimously
REPORT OF COUNCIL LIAISON
Al erperson Hoffman reported on the following:
Environmental Review
Common Council has amended the City' s Environmental Review
Process to allow the city to have a role in the review
of projects which do not need a zoning varience or special
permit but are located in critical areas .
Simeon ' s Restaurant
The request rom Simeon' s Restaurant for an extention of OWN
their outdoor tables was approved by council .
Youth Bureau
The appropriation of up to $2 , 800 for furnishings at the
Youth Bureau apartment was approved.
GIAC Renovations
Council approve $5 , 000 for an architect to study renovations
at GIAC building for use of the second floor as a child
care center, installing an elevator and repair of the heating
system. They are hoping to get estimates for various possible
plans of action. Also approved was the rental of space
to the Southeast Asian Refugee group.
Youth Bureau Phone System
Council set aside money for the Youth Bureau phone system
in the amount of the lowest bid received.
Commissioner Nichols reported that he spoke at the Common
Council Meeting for the BPW urging the quick adoption of
the Manditory Recycling Ordinance . Council members had
questioned him regarding markets for the sale of recyclable
material .
Mayor Gutenberger had pointed out that Purchasing Agent
Clynes is the "point person" and he will be looking for
markets .
Asst . Supt . Fabbroni remarked that the DPW part of the
Recycling Ordinance will be the pick-up and delivery and
that the Department will be ready on October 1 , 1987 .
Mayor Gutenberger reported that Lynn Leopold, Recycling
Coordinator, has requested office space and a phone to
help with efforts to set the program in motion.
August 12 , 1987
-3-
1'71
REPORT OF SUPERINTENDENT
Youth Bureau Telephone System Bids
Supt . Dougherty requested permission to make his report
on the Youth Bureau Telephone System Bids later when the
item appears on the agenda. No one objected.
REPORT OF ASSISTANT SUPERINTENDENT
Asst . Supt . Fabbroni reported on the following:
Paving and Street Work
The DPW is well into the paving season and have completed
the paving of Blair, Pleasant , West View, Hopper , Hancock
Streets and Campbell Ave . Base paving of the Youth Bureau
and the 100 block of Utica Street have also been completed.
Within the next month the Marshall and Utica Street project
should be completed. The work on Elmira Road and on Hillview
Place have been started and we are also now working on
the Linden Avenue project .
Commissioner Stone asked if there would be any work on
the curb cuts on Elmira Road.
(� Asst . Supt . Fabbroni responded that the sidewalk contract
has not started at this time .
m Sewer Plant
m
The work at the sewer plant is progressing and Phase I
Q start-up will be in September. Phase I is six weeks of
testing and proving out the old facility. Demolition work
is scheduled for the Fall .
Parking Lots
Re-grading of the parking lots at Cass Park is in progress .
Commissioner Nichols inquired about the status of the Dryden
Road Project and the time table to restore the regular
traffic pattern.
Supt . Dougherty stated that the project requirement at
this time is to provide one lane traffic and that the contractor
is still on the job .
BUILDINGS AND PROPERTIES ITEMS :
GIAC Building - Request to Lease Space
A request has been received from the coordinator at GIAC
to lease space in the GIAC Building.
Resolution
By Commissioner Daley : Seconded by Commissioner Gerkin
IT IS RECOMMENDED to the Common Council that Room 210 in
the GIAC Building be leased to the Southeast Asian Refugee
Association for a six-month lease , with option for renewal ,
for $230 per month.
Carried Unanimously
Ithaca Transit System - Report of Operations
Resolution
By Commissioner Daley : Seconded by Commissioner Slattery
RESOLVED, That the Board of Public Works accepts the Ithaca
Transit System Report of Operations for the period
April 1 , 1987 through June 30 , 1987 .
Carried Unanimously
Ithaca Youth Bureau Telephone Bids
Supt Dougherty explained the bid talley sheets he passed
out to the board. He reported that he had received a formal
objection to the low bidders bid amount . We have investigated
the objection and have been .assured by the bidder and by
the people who drew up the specifications that the system
that is being proposed meets the specifications . He then
recommended the Board accept the low bid from All-Mode
Communications .
August 12 , 1987
-4-
172
Resolution
By Commissioner Slattery : Seconded by Commissioner Stone
RESOLVED, That the contract for the Youth Bureau Telephone
System be awarded to All-Mode Communications for their
low bid.
Discussion followed on the floor.
Jim Garlock from All-Mode explained the Electronic Key
System and its uses to the Board.
A vote on the resolution resulted as follows :
Carried Unanimously
Encroachment of City Property
Easement for 414 E. Lincoln St .
Resolution
By Commissioner Daley : Seconded by Commissioner Gerkin
WHEREAS, the two story wood frame building located at 414
East Lincoln Street in the City of Ithaca encroaches upon
the City' s right of way for East Lincoln Street ; and
WHEREAS, this encroachment does not interfere with public
passage upon the existing sidewalk or street ; and
WHEREAS, WILLIAM E. EVERTS and BARBARA R. EVERTS residing
at 305 East Fall Street , Ithaca, New York are the owners
of said property as tenants by the entirety and desire
to resolve this encroachment problem; be it
RESOLVED by the City of Ithaca Board of Public Works that
the Mayor of the City of Ithaca is hereby authorized as
Chairperson of the Board of Public Works to execute an
easement agreement with William E. Everts and Beverly R.
Everts as tenants by the entirety allowing the existing
two story wood frame house at 414 East Lincoln Street to
encroach upon the City of Ithaca right of way for East
Lincoln Street subject to the following conditions :
1 . The easement shall be limited to the encroachment
as shown on a survey map entitled "SURVEY FOR WILLIAM E.
& BEVERLY R. EVERTS, CITY OF ITHACA - COUNTY OF TOMPKINS,
STATE OF NEW YORK, TAX NO. 12-3-13" made by George Schlecht
licensed surveyor and dated July 28 , 1987 said map being
on file in the Tompkins County Clerk' s Office and a copy
to be made part of the minutes of the Board of Public Works .
2 . Said Easement shall be in a form approved by the
City Attorney.
3 . Said easement shall be for a period not to exceed
50 years and shall nevertheless lapse in the event that
the existing building is substantially destroyed, removed
or otherwise ceases to exist at the present location.
Carried Unanimously
HIGHWAY ITEMS
Merchants Protest
Tree Planting Vicinity of 119 Dryden Road
A group of merchants in the 100 Block of Dryden Road had
protested the proposed location of a tree to be planted
in the vicinity of 119 Dryden road.
Resolution
By Commissioner Slattery : Seconded by Commissioner Stone
RESOLVED, That the protest be approved and the planting
of the tree be eliminated from the contract .
Discussion followed in regard to the possibility of placing
a planter or shrubs in place of the tree .
A vote on the resolution resulted as follows :
Carried Unanimously
August 12 , 1987
- 5-
1'7 3
Request To Discontinue Use Of Sidewalk at 245 Valley Road
A request was received to discontinue the use of a sidewalk
at 245 Valley Road.
Resolution
By Commissioner Slattery : Seconded by Commissioner Stone
RESOLVED, That the request of the property owner of 245
Valley Road to discontinue the sidewalk in front of his
property be approved and the owner be directed to remove
the sidewalk and grade and seed the area at his expense
within 90 days .
Carried Unanimously
SOLID WASTE ITEMS
Recycling Ordiance - Special Collection Fee - Improper
Garbage Disposal
The proposed ordinance being developed by Common Council
for mandatory recycling conditions , among other things ,
provides for a special collection fee for the improper
placement of materials for collection. The Recycling Task
Force is recommending a six-month grace period, during
which time no fees will be levied.
m Resolution
m By Commissioner Reeves : Seconded by Commissioner Stone
RESOLVED, That the board of Public Works endorses the six-
month grace period as recommended by the Recycling Task
Force .
Carried Unanimously
WATER AND SEWER ITEMS
Letter from Susan Hipple
Commissioner Ger in reported on a letter from Susan Hipple
in regard to her water bill and her request to be allowed
to make arrangements to pay the balance of $117 . 84 in small
payments .
Motion to Refer to Committee of the Whole
By Commissioner Ger in: Seconded y Commissioner Stone
RESOLVED, That the matter of the water bill payment request
from Susan Hipple be referred to the Committee of the Whole
and that the Water and Sewer Department is instructed not
to shut off the water.
Carried Unanimously
REPORT OF SPECIAL COMMITTEES
Au it Report
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That bills as listed on the following abstract
be approved for payment :
Abstract No . 15
General Fund . . . . . . . . . . . $ 65 , 708 . 55
Water & Sewer Fund . . . . . . . . $100 , 683 . 26
Joint Activity Fund . . . . . . . $ 8 , 485 . 21
Capital Projects . . . . . . . . . $ 61, 396. 82
Abstract No . 42
It aca Area Wastewater Treatment Plant Capital Project . . . $298 , 737 . 86
RESOLVED, That bills receivable be approved and ordered
rendered.
Commissioner Nichols asked if there was a general policy
to purchase items at businesses within the city whenever
possible .
Supt . Dougherty replied that there is an informal policy
to purchase within the City whenever possible .
A vote on the resolution resulted as follows :
Carried Unanimously
_ 6_ August 12 , 1987
174 REPORT OF BOARD LIAISON
Commissioner Nichols reported to the Board that he has
received a letter from Leslie Chatterton regarding the
Ithaca Landmark Preservation Committee . There will be
a Hearing of the Commissioners on August 24 , 1987 to obtain
public comments concerning the Local Landmark Designation
of Stewart Park. There are (4) four options . ,
1) Significant Buildings and/or Structures
2) Building Structures and nearby Surroundings
3) Buildings , Structures , Surroundings and other
significant elements of the built and natural
environment
4) Entire Park
Further Discussion followed on the floor.
Supt . Dougherty responded that it is his intention to bring
up the issue of the Local Landmark Designation of Stewart
Park at the Committee of the Whole Meeting next Wednesday,
August 19 , 1987 . Leslie Chatterton will be invited to
attend the meeting.
Graffiti . Outside Telephone Booths
Comm. Slattery referred to a letter from Reuben I . Weiner ,
in regard to graffiti outside telephone booths around the
State and Tioga Street Commons areas .
Discussion followed.
Supt . Dougherty responded that he will pass on a formal
request to the Telephone Company to investigate and clean
up the areas .
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 21 P.M.
�r
n
Zllista Paolangel ' /'Jo n C. utenberger
City Clerk Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
AUGUST 12, 1987
13(65 John Rancich F2144 48.00
13866 City of Ithaca F2144 96.00
13367 City of It:aaca F2144 48.00
13563 Howard Johnson Co. F2144 48.00
13869 Bill Avramis F2144 48.00
1370 Joseph 0 Ciaschi F2144 48.00
13271 Tompkins County Trust Co, F2144 48.00
13872 New York Telephone Co. F2144 48.00
14873 State & Aurora Inc. F2144 96.00
1374 William Downing F2144 96.00
13875 Historic Ithaca F2144 96.00
13876 Masonic Temple F2144 96.00
13877 Tompkisn County Trust Co F2144 96.00
13078 Broome Deve Center F2144 96.00
13879 Womens ConTa Bldg. F2144 96.00
13880 Iry Lewis Inc. F2144 96.00
13821 Cornell Realty Co. F2144 96.00
13802 Citizens Savings Bank F2144 96.00
1 883 U S Post Office F2378 96.40
13884 Thaler & Thaler F2144 96.00
13835 Tompkins County Ct. Hse. F2378 96.00
13886 John Rancich F2144 144.00
13887 Tioga & Buffalo Bldg Corp F2144 144.00
13888 Giordano Univ. Press F2144 , 144.00
13839 Ironics Inc. F2144 144.00
13890 Anthony Ceracche F2144 144.00
13891 T G Millers, Sons F2144 144.00
13892 Lust & Adams, Inc. F2144 144.00
13893 Tompkins County Trust Co. F2144 144.00
13894 William Baldini F2144 144.00
13895 Paul Wilynski F2144 144.00
13896 RHP, Inc. F2144 144.00
13897 Paul Philipson F2144 144.00
13892 SJM Entertainment Corp. F2144 144.00
13899 Ithaca Journal F2144 144.00
13900 Hi Speed Check Weighers F2144 144.00
13901 Ithaca Scrap Processors F2144 144.00
13902 Montessori School F2144 144.00
13903 Tompkins County Ct Hse F2370 96.00
13904 Joseph 0 Ciaschi F2144 96.00
13905 Greyhoun;' Bus Lines G2122 68.80
13966 Town of Ithaca G2374 86.38
13907 Arther Ruckes F2144 6.00 G2122 9.00
13908 Caroline Cope F2144 7.66 G2122 11.50
13909 Christopher George Corp F2144 3272.58 G2122 547.67
13910 Raymond Sheldon F2144 345.60
13911 Sun Prop of Ithaca F2144 1211. 24 G2122 479.51
13912 Sun Prop of Ithaca F2144 177.49
13913 Paul Garvey F2144 15.00
13914 Paul Kentner G2122 100.24
13915 P G & E L Enterprises F2144 543.85
13916 Village of Trumansburg F2378 1975. 21
13917 Village of Trumansburg F2378 258. 51
13918 City of Ithaca G2414 4252.50
13919 Ralph Carpenter F2144 304.35
13920 Town of Dryden G2374 818.13
13921 Morse Chain Co F2122 175.00
13922 Town of Ithaca G2374 304.38
13923 Town of Ithaca G2374 313.41
13924 Town of Ithaca G2374 241.36
13925 Town of Ithaca G2374 100.19
13926 Town of Ithaca G2374 95.63
Page 2
13927 Town of Ithaca G2374 95.63
13928 Town of Ithaca G2374 260.54
13929 Wegman'=s- Enterprises, Inc. F2144 3336.17 G2122 1923.09
TOTAL $15,778.66 TOTAL $9,882.96
TOTAL $25,661.62
2156 New York State Electric & Gas Corp A2650 109.00
2157 Joseph 0 Ciaschi A1710 57.00
$166.00
APPROVED BY FIN NCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS 175
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. August 26 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) - Daley, Gerkin, Nichols , Reeves ,
Stone
ABSENT:
Commissioner Slattery (Excused)
OTHERS PRESENT:
City Cler - Paolangeli
Deputy City Clerk - Poole
Supt . of Public Works - Dougherty
City Engineer - Gray
Purchasing Agent - Clynes
City Chamberlain - Parsons
PLEDGE OF ALLEGIANCE:
Q� Mayor Guten erger le all present in the Pledge of Allegiance
Q� to the American flag.
m MINUTES:
m Approval of Minutes of August 12, 1987 Meeting
Q Approval of the minutes of the August 12, 1987 Meeting
was postponed until the September 9, 1987 Meeting.
ADDITIONS TO THE AGENDA:
Commissioner Ger in requested the addition of a Water
and Sewer Item - Item B.
Commissioner Stone requested the addition of two Highway
Items - Items A and B .
No Board member objected.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD
F & J Masonry, Inc. - Sidewalk Contract
Jim Bergman and Fred Ec leston from—F. & J. Masonry,
Inc . , P. O. Box 94 Waverly, New York addressed the Board
with a request to withdraw their contract on the sidewalk
project bid awarded to them as low bidders . Mr. Bergman
reported that they are behind on other work and are understaffed
at this time and that . they.__would not be able to give
100 per cent to the City.
City Engineer Gray responded that he was not in a position
to know about the work load of F. & J. Masonry, Inc. ,
but he did hope that their request to withdraw had nothing
to do with the concrete submittals which were apparently
more lengthy than they thought . He was sure they would
not have a problem with this as the information is readily
available from the supplier. He further reported that
the contractor was well respected and that he would like
to work with them. He also stated he would not favor
letting them withdraw their contract as it would mean
that the work could not be completed this year.
Discussion followed on the floor regarding the next low
bidder and possible alternatives to complete the work.
Engineer Gray requested that the contractor, F & F Masonry,
Inc. , meet with him on Thursday August 27, 1987 at 3: 30 P.M.
to discuss and try to resolve the situation.
176 -2 August 26, 1987
REPORT OF THE SUPERINTENDENT
Supt. Dougherty reported t at he has made the following
appointments :
Phillip Dempsey to the position of Part-time Bus
driver at an hourly rate of $5. 93, effective
August 24, 1987
Brendan M. Kearns to the position of Water Treatment
Plant Operator Trainee at an annual salary of $11, 502 ,
effective August 30 , 1987
and he asked the Boards concurrance.
1 . 0
Resolution
By Comm. Daley: Seconded by Comm. Reeves
RESOLVED, That the Board approve the appointments as
presented by Supt . Dougherty.
Carried Unanimously
REPORT OF CITY ENGINEER
City Engineer Gray reported on the following:
Seneca Street Garage
The sout si e half of the Seneca Street Parking Garage
is now completed and photographs of the garage were circulated.
Eng. Gray reported that the contractor will return to work
on the north side of the garage after Labor Day and that
the membrane work would be finished in the spring.
Police Station Project
The new -o-Ttice for the Police Chief and• the -new c*ommunications
room are completed and they. Will_ move on August 2.7 ," 1987 .
Youth Bureau .�+e
Eng. Gray reported that the contractor assures him that
the job is 99% completed. He has a meeting with the `
general contractor on September 8, 1987 to review the
punch-list .
Collegetown Project
T e
last of the curbing has been set and the streets are
ready for regrading. The. project should be completed
in about two weeks . Eng. Gray also reported that he_
is going to ask for assistance from the City Police Department
while signs are being moved around during construction.
Collegetown Bridge progress was discussed.
Engineer Gray commented that the middle of November is
still the completion date .
Signalization Contract
There is a signalization project that the State is doing
in conjunction with the City. Nineteen signals will
be revamped. The project should be done sometime within
the next nine months .
Supt. Dougherty reported that the City was consulted
during the planning stages and that it is an updating
of equipment and signalization.
BUILDINGS, PROPERTIES & TRANSIT ITEMS
Replacement of Buses - Application or Funding
The Transit System Manager has indicated that five of
our buses should be considered for replacement . He has
further indicated that Federal and State funding is available
for this purchase .
August 26, 1987177
-3-
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That the Transit System Manager be authorized
to proceed with the required public notice and application
for such funding.
Carried Unanimously
Sub-lease Hangar Theater
The lease etween the City of Ithaca and the Center
for the Performing Arts (Hangar Theater) provides for
City approval before the building may be sub-leased.
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That the Hangar Theater be given permission
to sub-lease the building to the Ithaca Opera Association
for rehearsals and for performances on September 17 , 18,
and 19 , 1987 .
Carried Unanimously
Technical Assistance Grant Application - Energy Efficiency
m Improvements
m
The Energy Commission is recommending that the City file
Q application for a technical assistance grant to plan
improvements to the energy efficiency of City Hall .
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That the Board recommends to the Budget and
Administration Committee of the Common Council that the
technical assistance grant application be filed and that
$2 , 000 be appropriated for this project .
Carried Unanimously
HIGHWAY ITEMS
Request to Replace Saw
A multi-purpose saw recently caught fire and burned.
The saw was damaged beyond repair.
Resolution
By Commissioner Stone : Seconded by Commissioner Gerkin
RESOLVED,That the Common Council be requested to amend
the equipment list to include a multi-purpose saw at
a cost of $675 . 00 , and be it further
RESOLVED, That the Common Council be requested to transfer
funds within account A-5111, as outlined, to finance
said purchase .
Carried Unanimously
Receipt of Bids - Material Spreaders
Bi s were received on August 24, 1987 for supplying two
material spreaders .
Resolution
By Commissioner Stone : Seconded by Commissioner Gerkin
RESOLVED, That bids from Superior Equipment Co. , be rejected
as not meeting the specifications . Be it further
RESOLVED, That the bid for the 9 ft . material spreader-
be awarded to Steuben Supply as the lowest bidder meeting
the specifications , and be it further
RESOLVED, That the bid for the 11 ft . material spreader
be awarded to William M. Roberts Enterprises as the lowest
bidder meeting the specifications .
Discussion followed on the floor.
ins August 26, 1987
-4-
Supt . Dougherty reported for the record that the specifications
called for a stainless steel box and Superior Equipment
Co . did not meet that specification.
Carried Unanimously
CREEKS, BRIDGES, PARKS ITEMS
Request to Designate Stewart Park as a Historic Landmark
Historic Ithaca is requesting that the Ithaca Lan mar s
Preservation Commission designate portions or all of
Stewart Park as historic landmarks .
Resolution
By Commissioner Stone : Seconded by Commissioner Reeves
RESOLVED, That the Board of Public Works supports the
designation of the four buildings in Stewart Park as
historic landmarks , and be it further
RESOLVED That the Board very strongly opposes such a
designation for any of the natural environments of the
park.
Discussion followed regarding the meetings held by Ithaca
Landmarks Preservation Commission , the Planning Committee,
and the Planning Board. The formation of a Parks Commission
was discussed.
Mayor Gutenberger agreed that the timing is poor
from an operational standpoint and as a Board we have
to ask a lot of questions of what designation means to
the daily maintenance , upkeep, replacing, planting
and what period of time in its history is it going to
be designated as historical.
A vote on the resolution resulted as follows :
Carried Unanimously
It was necessary for Mayor Gutenberger to leave the meeting
at 5 : 00 P.M. Vice-Chair Nichols chaired the remainder
of the meeting.
SOLID WASTE ITEMS
Recycling Program - Publicity
Resolution
By Commissioner Reeves : Seconded by Commissioner Gerkin
RESOLVED, That at the appropriate time mailings be made
to each dwelling unit explaining the rules and regulations
of the recycling program, and be it further
RESOLVED That the Common Council be requested to provide
$3, 000 for the publicity regarding the program.
Discussion followed on the floor.
Commissioner Gerkin reported that he has talked with
the Recycling Task Force Coordinator , Lynn Leopold, and she
has a contractor that will mail to each household information
concerning recycling for 8¢ apiece pr ';10 , 000 items for $1, 100 .
Commissioner Reeves reported that the next meeting of
the Recycling Task Force will be held on Monday August 31 , 1987
at 5 : 00 P.M. in the 3rd floor conference room. Hopefully
she will have something to report to the Committee of
the Whole Meeting on Wednesday, September 2, 1987.
A vote on the resolution resulted as follows :
Carried Unanimously
August 26 , 1987
- s-
179
Formal Request for Recycling Ordinance
Resolution
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That the BPW urges the Common Council to pass
the Recycling Ordinance at its September 1987 Meeting,
given the number of things that must be done as a consequence
of that vote before the start-up date of October 1 , 1987 .
Carried Unanimously
WATER AND SEWER ITEMS
Request Re-payment of Water Bill at 315 N. Fulton St.
Susan Hipple, former tenant at 315 North Fulton Street
has requested she be allowed to make installment payments
for a water bill.
Resolution
By Commissioner Gerkin: Seconded by Commissioner Stone
RESOLVED, That the request from Susan Hipple be denied.
0) Be it further
0) RESOLVED, That the new owner be billed for the full amount
M of the water bill, and be it further
Go RESOLVED, That the water service not be shut off if the
m bill is paid by September 15, 1987.
Q
Carried Unanimously
Request for Adjustment of Water Billing
T letter has been received from Ant ony Bordonaro regarding
a water billing.
Resolution
By Commissioner Gerkin: Seconded by Commissioner Stone
RESOLVED, That the letter from Mr. Bordonaro be referred
to staff for investigation and to the Committee of the
Whole for discussion.
Carried Unanimously
REPORT OF SPECIAL COMMITTEES
Audit Report
By Commissioner Nichols : Seconded by Commissioner Stone
RESOLVED, That bills as listed on the following abstracts
be approved for payment
Abstract NO. 16
General Fund . . . . . . . . . . . . . . $79 .9720. 54
Water & Sewer Fund . . . . . . . . . . . $11, 961. 11
Joint Activity Fund. . . . . . . . . . . $ 2 , 186. 02
Capital Projects . . . . . . . . . . . . $ 3,435 . 35
and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
REPORT OF BOARD LIAISONS
Cornell University T eory Center
Commissioner Daley reported t at the Planning and Development
Committee formally voted to disapprove the UDC Grant
for the Theory Center at Cornell in its suggested location.
August 26 , 1987
180
-6-
NEW BUSINESS
Commissioners Reeves and Daley requested to be excused
from the regular BPW Meeting September 9 , 1987 and the
Committee of the Whole meeting on September 16, 1987.
ADJOURNMENT
On a motion the meeting was adjourned at 5 : 12 P.M.
e4-4
Callista aolangel o n C . Gutenber
City Clerk Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK 1S1
Special Meeting 4-eO& P.M. September 9, 1987
PRESENT: 3r3C
Mayor Gutenberger
Commissioners (4) - Gerkin:; -Nichols , Slattery, Stone
ABSENT:
CQmmissioner.s `(-2) Daley,1,1: e.eves (excused)
OTHERS PRESEN'.T_:
Supt._- of u lic Works - DcsugherY
Asst. Supt .'. of--Pubic Works: Fabbroni .
Deputy 'City. Controller - .Caf"fer llo
Deputy 'Cit.y 'Cltrk - Poole_`:'`:
Ciay. Engineor = .Gray -
PLEDGE .OF `ALLEGIANCE-
" Mayor uteri erger Ie al :preset " in the Pledge. of AS.legiance
'c : the_ America`n._ =flag.
ADDS TONS. TO- 1`HE AGENDA: . = _
6ommissioner '-M'c: ols requet-ed the addition -to. the
agenda of :Off_ice, Space an.d.`Phon=•e: for Lynn . Leopold..
Siapt . ..Dough_erty` requested an adiiition .t:o, the; agenda :
m. fax .the Collegz,town Parking request -from the -Collegetown
Merchants .Aso.ciation -
: 'Q Mayor Gutenberg x requested. an addition 'to the agenda
fq ""clarification of min te.s Q- :.the August . z6, 198 7.
meeting.
No Board member'_ obj ected.-.1:.
SPECIAL ORDER--.' F" BUSINESS:
-Tut Re port
-By-. Comftii,ssioner Slattery: _Se-c6aded by Commissioner Stone
RESOLVED, That as l:i.-s'ted "-tan the following abstracts
b,.e- approved fox- payment.
Abstract No . 17 -
Genoral Fund
Water -:& Sewer Fund - . : _. 1- 820.
Joint Act%vity -Fund . ;.,}<' $ 12:,.508". 7S
Capital Projects : $483, 743.68
Abstract :N0,'__43 -
Itriaca Area`Wastewater;"fireat-ment Plant- Capital "
Proj ec.t . . . $446, 742 : 9',O
and be" it -'further
RESOLVED, That, bill's receivable:.be approved and ordered
rendered. . =
_ Carried Unanimously
SOLID" WASTE ITEMS
Recycling" Task. Force -
commis"sioner Nichols reported that he has received
a request from. Lynn Leopold, Recycling Task, Force Coordinator,-
for a telephone number. -The recycling brochure is
ready to go 'to the. printer and. a- telephone number .must
be included for- public recycling information.
Discussion followed.
oepLtumuer y, 1y0i
isz -2-
The BPW is in total agreement to authorize Supt. Dougherty
to locate space in GIAC for the office of Lynn Leopold,
Recycling Task Force Coordinator as soon as possible .
Supt . Dougherty will order phone service as soon as
he has secured office space .
HIGHWAY ITEMS:
Request for Free Parkin - -Collegetown Parkin Garage
Supt . Dougherty presented a request ±rom the newly
founded Collegetown Merchants Association. The Association
is planning a street event on September 19, 1987 to
advise both the Cornell Community and the local Ithacan
that the businesses in Collegetown are open and accessible .
They will be featuring the new parking ramp in their
printed and media . coverage for this event and have
respectfully requested that the Association be allowed to offer "
free parking for that day and early evening hours on
September 19, 1987 in the parking garage.
Discussion followed on the floor in regard to the condition
of the streets due to the repaving and bridge construction
now in progress in the Collegetown area at this tome.
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That the BPW grant the request from the Collegetown
Merchants Association for free Parking in the Collegetown
Parking Garage on September 19, 1987 only. And be
it further
RESOLVED, That this is a one-time agreement and that
this does not involve a commitment on the City of Ithaca 's
part for any future events of this nature, regardless
of who is requesting this privilege.
Carried Unanimously
MINUTES OF AUGUST 26, 1987 MEETING - Clarification
Mayor Gutenberger requeste _clarification on two items
in the August 26, 1987 BPW draft . "
1) Office of the Police Chief item should read
the Communications Room at the Police Station.
2) Item of the cost for mailing the Recycling
Task Force publications to the public quoted
as 8� each or 10, 000 for $1 ,100 does not add
up.
Commissioner Gerkin will look into the cost
and report back to the Board at the next meeting.
ADJOURNMENT
On a motion the meeting adjourned at 3: 57 P.M.
Oni� C.IGu tty Poole t en b e r g e r
Deputy City Clerk jayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
SEPTEMBER 9, 1987
13930 John Howland G2122 25.50
13931 Streeter Assoc F2142 250.80
13932 orson Ledger F2144 13.12 G2122 8.74
13933 Kenneth Christianson F2144 20.70 G2122 13.80
13934 Michael Leach F2144 15.53 G2122 10.35
13935 Longo/Bordoni F2144 75.18
13936 Lee Knuppenburg F2144 319.50 G21222 499.50
13937 Lee Knuppenburg F2144 238.80 G2122 601.60
13938 Amy Perine F2144 262. 20
13939 Evan J Poulos F2144 263.70 G2122 281.70
13940 Kevin M Shea F2144 311.40
13941 Michael Leach F2144 948.43
13942 Maguire & Bennett G2122 105.20
13943 Maguire & Bennett F2144 95.45
13944 City of Ithaca F2650 . 52.59
.39 45 City of Ithaca F2650 27.02
13946 Bishops of Ithaca F2144 144.00
13947 Ceasare Fontana F2144 32.00
13948 Michael Leach F2144 20.00
13949 Jason Fane F2144 48.00
13950 Joseph 0 Ciaschi F2144 48.00
13951 Eddygate Park Assoc F2144 96.00
13952 Norman Watt F2144 712.50 G2122 460.50
13953 Monroe Muffler Brake F2144 324.60 G2122 726.40
13954 Fairport Mechanical Corp F2144 18.80
Total 4338.32 Total 2733.29
TOTAL $7071.61
2158 Cornell University A1720 1000.00
2159 Wen Chen Jau A1710 60.66
2160 Karen Walker A1710 69.65
2161 Murray H Seltzer A1710 503.15
2162 Machinist Local 58, Amos Horton A1710 148.00
2163 Leo Wells A1710 157.92
2164 Plumbers-Fitters Local 109 A1710 224.74
2165 Thermal Shell Systems A1710 291.17
21.66 Ithaca City School Dist A2220 14,274:.50
2167 Josep"a 0 Ciaschi A1740 57.00
TOTAL 15,786.79
APPROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS 183
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. September 23 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) - Daley, Gerkin,Nichols , Reeves , Slattery,
Stone
OTHERS PRESENT:
Supt . of Pu llc Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
Deputy City Clerk - Poole
Council Liaison - Hoffman
Deputy City Controller - Cafferillo
Purchasing Agent - Clynes
City Chamberlain - Parsons
City Engineer - Gray
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger leil all present in the Pledge of Allegiance
to the American flag.
MINUTES:
Approval of Minutes of August 12 , 1987 , August 26 , 1987
m
and September- 9 , 1987 Meetings ' .
m By Commissioner Reeves : Seconded by Commissioner Daley
Q RESOLVED, That the Minutes of the August 12 , 1987 , August 26, 1987
and September 9, 1987 meetings ' be approved as published.
Carried Unanimously
COMMUNICATIONS FROM THE MAYOR
Ithaca Lioness Clu Request
Mayor Gutenberger reported that he has received a request
from the Ithaca Lioness Club requesting permission to
erect benches at the following locations :
1) Cass Park
2) Aurora Street (next to Iszards)
3) Tioga and Seneca (next to Parking Ramp)
4) Bus stop (near Bishop' s)
They also suggested that the City maintain a large bulletin
board(s) along the main highways that lead into Ithaca
or at Stewart Park Information Booth, where other organizations
as well , could place their respective signs .
Commissioner Nichols responded that he thought it would
be a good idea, in addition to referring to the Committee
of the Whole , to set up a date to discuss this issue with
them.
Motion to Refer to the Committee of the Whole
By Commissioner Nichols : Seconded y Commissioner Daley
RESOLVED, That the request from the Ithaca Lioness Club
be referred to the Committee of the Whole Meeting at 4 : 00 p.m.
Wednesday, September 30, 1987 and that Jessie Ripple ,
Project Coordinator for the Ithaca Lioness Club be invited
to attend , and be it further
RESOLVED, that this be the first item on the agenda.
Carried Unanimously
Commissioner Nichols reported that the Farmers Market
will also be at the Committee of the Whole Meeting on
September 30, 1987 to discuss some problems that they
and others have had and what they are doing about it .
Commissioner Nichols also reported that a special meeting
of the Committee of the Whole will be held on Wednesday
October 7 , 1987 at the Water and Sewer Plant.
September 23, 1987
184 -2-
REPORT OF COUNCIL LIAISON
Sidewalk on Lake Street
Council Liaison Hoffman asked the Board if the sidewalk
on Lake Street by the Ithaca High School was going to
be replaced this year.
Engineer Gray responded that it was scheduled to be done
this season.
Council Liaison Hoffman also stated that Utica and Marshall
Streets look great and that everyone in that area seemed
happy with the finished results .
REPORT OF THE SUPERINTENDENT
Supt . Dougherty reporte t at he has made the following
appointments :
Raymond Hubbard to the position of Auto Mechanic
at an hourly rate of $5 . 93 , effective 9/28/87
Michael Teeter to the position of Truck Driver
at an hourly rate of $5 . 50 , effective 9/20/87
Anthony M. VanBuskirk to the position of Laborer at
an hourly date of $4. 75 , effective 9/21/87
Michael Ellis to the position of Laborer at an hourly
rate of $4 . 75 , effective 9/21/87
Michael Flacco to the position of Laborer at an hourly
rate of $4 . 75 , effective 9/21/87
George Seeley to the position of Truck Driver at an
hourly rate of $5 . 50, effective 9/21/87
Robert Lynch to the position of Laborer at an hourly
rate of $4. 75 , effective 9/28/87
Dan Spencer to the position of Truck Driver at an
hourly rate of $6. 25 , effective 9/21/87
and he asked the Board' s concurrence .
Resolution
By Commissioner Stone : Seconded by Commissioner Daley
RESOLVED, That the Board approve the appointments as
presented by Supt . Dougherty.
Discussion and questions followed on the floor.
Supt . Dougherty answered questions from the Board and reported
that all appointments were full time and are to fill current
vacancies or setting up the new recycling program. He
also reported that the different rates of pay for the truck
drivers was due to the fact that some are currently employed
by the City and are at different levels of- pay and that
they are promotional appointments .
Assistant Supt . Fabbroni explained how the vacancies occurred.
A vote on the resolution resulted as follows .
Carried Unanimously
REPORT OF THE ASSISTANT SUPERINTENDENT
Assistant Supt . Fabbroni reported on the following:
Recycling
The department is preparing the recycling vehicle for the new
Recycling Program that is to start on October 1 , 1987 . We are now
working with Lynn Leopold, Recycling Coordinator , on the details
of the program.
September 23, 1987
185
Several Board members reported that they were referring
questions from the public related to the recycling program
to the switchboard at City Hall for the telephone number.
The brochures for the recycling program will be ready to
mail to the public this weekend and will include a telephone
number to call with questions and concerns .
Storm Sewer Project
The Storm Sewer project on the back of the Commons is now
completed.
Utica and Marshall Streets
The final paving on Utica and Marshall Streets has been
completed.
Cass Park
We are still working on the paving of Cass Park parking
lots .
Elm Street
We are still working on the retaining walls on the lower
block of Elm Street and hope to pave that section of the
block this season.
co
co Elmwood Ave . and Hook Place
Q Elmwood Avenue and Hoo Place are now ready to be paved.
Barbeque Pit at Stewart Park
It was necessary to repair the Barbeque Pit at Stewart Park.
The pit may have been damaged by someone driving over it .
100 Block of Dryden road
The 100 block of Dryden Road was restored to two-way traffic
on Friday, September 18 , 1987 .
Sewer Plant
The Sewer Plant project is nearing completion and they will
be testing the systems in October.
REPORT OF CITY ENGINER
City Engineer Gray reported on the following:
Collegetown Project
The contractor for the Cornell University Bridge repairs
is having a difficult time getting the masonry finished.
The contractor hopes to have the project completed in
November 1987 .
Oxford and Irving Avenue
Engineer Gray reported that he has received a call from
a resident believed to reside on Elmwood Avenue . She is
concerned about the increase of traffic and parking on Ithaca
Road and Bryant Avenue areas due to the new experimental
traffic pattern. She mentioned that it was , in her opinion,
producing a dangerous situation on Ithaca Road.
Sidewalks
The sicFe—walk on the Commons is nearing completion. Sections
of the walk were being removed and barracaded, however Engineer
Gray was informed by the Fire Marshall that accessability
to the Commons was essential for the Fire Department in
the event of an emergency.
Seneca Street Garage
Work in the Seneca Street Garage has resumed and is expected
to be finished in November 1987 for this year. The remainder
of the membrane work is scheduled for next spring.
Thirty and Sixty Foot Dams
Engineer Gray reported that he had inspected the Thirty
September 23 , 1987
I8� -4
and Sixty Foot Dams this past week and that there are
still questions about the stability and upgrading of the
dams that are tied into safety. It has nothing to do with
the hydro-project .
Collegetown Project
T e Collegetown Project is progressing and should be done
shortly. We have some planting and striping to do . Most
of the paving has been completed at this time .
Conrail Train
Engineer Gray received a phone call from the Conrail
office in Philadelphia requesting information and data related
to the Conrail Train Route . He reported that he was forwarding
the information they requested.
Commissioner Stone asked Engineer Gray if the time the trains
go through the City was mentioned.
Mayor Gutenberger responded that the "agreement" with the
City and Conrail is not to go through between the hours
of 7-9 a.m. and 4-6 p.m. We have no legal authority to
regulate the train schedule .
Highway items
Asp alt Recycler
Bids were received on September 10 , 1987 for an Asphalt
Recycler.
Resolution
By Commissioner Slattery: Seconded by Commissioner Stone
RESOLVED, That the contract for furnishing one Asphalt
Recycler as specified, be awarded to South Central Scaffolding
for their low bid of $14, 235 . 20 .
Carried Unanimously
Designation of Fall Cleanup Week
By Commissioner Slattery : Seconded by Commissioner Stone
RESOLVED, that the week of November 2 , 1987 be designated as
"Fall Cleanup Week" during which time a separate pickup will
be made of items of household refuse not normally collected in
the regular weekly trash pickup in accordance with regulations
promulgated by the Superintendent .
Carried Unanimously
Sculpture Offer
An offer has been made to provide an item of sculpture for
sitting in the island on the Oak/College Avenue intersection.
Resolution
By Commissioner Slattery: Seconded by Commissioner Stone
RESOLVED, That because of safety factors involved with an
object of the magnitude of the sculpture and the concern
that the intersection be kept clear for safety reasons ,
the generous offer be refused with thanks .
Discussion followed on the floor and the sculpture was described.
A vote on the resolution resulted as follows :
Carried Unanimously
PARKING AND TRAFFIC ITEMS
Request to Supplement Enforcement of Non-metered Parking
Regulations
The enforcement of parking regulations other than metered
areas has been discussed in detail by the Board.
September 23, 1987
18'7
-5-
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
WHEREAS, The Board feels that additional enforcement of
parking regulations would be of benefit to the City, now
therefore, be it
RESOLVED, That the Common Council be requested to grant
authority to the Board of Public Works to supplement the
enforcement of non-metered parking regulations during the
daytime , and be it further
RESOLVED, That the Common Council be requested to provide
funding in the 1988 budget in the amount of $17, 000 for
one employee and one vehicle for this use .
Discussion followed on the floor. As this request was not
included in the 1988 budget request, the resolution was
amended.
Amending Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
G)
WHEREAS, The' Board feels that additional enforcement of
m parking regulations would be of benefit to the City, now
d therefore, be it
RESOLVED, That the Common Council be requested to grant
authority to the Board of Public Works to supplement the
enforcement of non-metered parking regulations during the
daytime .
A vote on the floor resulted as follows :
Carried Unanimously
Request for Additional Funding for Non-metered Parking
Regulations -
Resolution
By Commissioner Nichols : Seconded by Daley
RESOLVED, That the Board of Public Works approve the addition
of $17 , 000 in our 1988 budget request for the purpose of
providing a vehicle and the enforcement of non-metered parking
regulations during the daytime.
Carried U:zaaimously
Parking Issues
Commissioner Nichols reported that there has been further
discussions with the representatives of the DIBA, the Commons
Advisory Board and several members of this board on parking
issues . Another meeting wqs held on Tuesday, Sept . 22 , 1987
regarding the issue of increased ,signage-for the Dryden, Road: --
Garage . He also . reported that the c -.1111 be-an additional
sign on the side of the Dryden. Road Garage that will be visable
as you come up Dryden Road from Eddy Street . Lights will
be on in the parking garages on dark days . We are also
addressing charges for long term parking and other enforcement
issues .
Capital Projects Review Committee
Commissioner Nichols also reported that the Capital Projects
Review Committee now has funds available to begin planning
for an additional downtown parking facility.
CREEKS, BRIDGES, PARKS ITEMS
Item B, Possible Award of Bid
Refrigeration Compressor at Cass Park, was postponed to
a later date .
September 23, 1987
188 -6
Request for Amplified Music
A request was received on September 17, 1987 from the
Immaculate Conception Parish Picnic Committee for permission
to play music at a parish picnic in Stewart Park on Sunday,
September 20 , 1987. The Board acting as a Committee of
the Whole approved the request.
Resolution
By Commissioner Stone : Seconded by Commissioner Daley
RESOLVED, That the Board of Public Works approves the action
of the Committee granting this request .
Carried Unanimously
SOLID WASTE ITEMS
Recycling
Commissioner Reeves reported that she has talked with Lynn
Leopold, Recycling Coordinator in regard to the Recycling
Program and that we should be hearing and seeing a lot more
media coverage about the program between now and October 1, 1987 .
REPORT OF SPECIAL COMMITTEES
Audit Report
Resolution
By Commissioner Slattery: Seconded by Commissioner Stone
RESOLVED, That bills as listed on the following abstract
be approved for payment .
Abstract No. 18
General Fund . . . . . . . . . . . . . $ 76 , 707 . 13
Water & Sewer. . . . . . . . . . . . . . $ 14 , 881. 24
Joint Activity Fund. . . . . . . . . . $ 1 , 212 . 23
Capital Projects . . . . . . . . . . . $ 7 , 548 . 06
and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Superintendent Dougherty commented that the Plumbing Inspector
resigned effective September 19, 1987 . Due to a limited
field of candidates for this position, we are now in the
process of possible changes in the requirements and restrictions .
Staff Budget Request
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
WHEREAS, The budget requests of staff have been reviewed
by the Board over the past month, and
WHEREAS, These requests as modified by the budget committee
represent the funding necessary to carry out the programs
of the Department of Public Works , now, therefore , be it
RESOLVED, That both the General Fund budget and the Water
& Sewer budgets as presented by the budget committee be
approved and presented to the Mayor and the Common Council
for their consideration.
Discussion followed on the floor.
Commissioner Nichols explained that there will be a letter
of transmittal forthcoming, to explain some of the items
in the budget .
A Vote on the resolution resulted as follows :
Carried Unanimously
September 23 , 1987
- 7- 189
1988 Water and Sewer Rates
The Board of Public Works—has reviewed the departmental
requests and the recommendations of the Special Joint Sub-
committee for the 1988 Water & Sewer budgets .
Resolution
By Commissioner Gerkin: Seconded by Commissioner Stone
WHEREAS, The requests of staff and recommendations by the
Special Joint Sub-committee represent an economical and
viable program for the Water & Sewer budgets in 1988 , and
WHEREAS, This program includes the final step in our efforts
to arrive at a single rate water schedule , now, therefore ,
be it
RESOLVED, That the Water & Sewer budget requests as presented
on September 9, 1987 , be approved and presented to the
Mayor and the Common Council for their consideration,
and be it further
(� RESOLVED, That the City Water $ Sewer rates effective
January 1, 1988 be established at 90 cents per 100 cubic
feet for water and 90 cents per 100 cubic feet for sewer,
and be it further
m RESOLVED, That the rate for water provided to the Town
Q of Ithaca at the Cliff Street Pump Station be established
at 1 . 125 dollars per 100 cubic feet (1 . 25X) and all other
rates remain as established on January 1 , 1987.
Discussion followed on the floor.
Superintendent Dougherty explained the agreement with the
Town of Ithaca and with Bolton Point . He also explained
that the increase for the homeowner is 4� (from 86� to
90�) for flat water and 4� (from 86� to 90�) for flat sewer.
He also stated that these rates as presented will cover
the operating expenses as presented by the Board and that
the increase is 4 per cent .
A vote on the floor resulted as follows :
Carried Unanimously
REPORT OF BOARD LIAISONS
Farmers Market
Commissioner Daley reported that the Farmers Market made
a presentation to the P & D Board on September 22 , 1987.
Landmarks Presor.vation Commission
Commissioner Daley reported that the Landmarks Preservation
Committee made a detailed presentation with slides to the
P & D Board advocating for a designation of the entire
park as an Historical Landmark. The Board voted to send
this issue back to the Landmarks Commission for further
review and possible reconsideration of their position.
Non-metered Parking Enforcement
Commissioner Daley reported that the P & D Board voted
to ask Common Council for additional enforcement on non-
metered parking regulations at their September 22 , 1987,meeting.
UNFINISHED BUSINESS
Recycling Mailing Rates
Commissioner Gerkin reported on the clarification of
mailing rates for the brochure for the Recycling Program.
From the Mailbox of Ithaca, Inc . the rates are as follows :
8600 pieces @ $ . 083/piece - $713. 80
label and mail : $25 . 00 per 1 , 000 pieces ($225 . 00 est . )
cost through the mailbox: $938 . 80
September 23 , 1987
190
-8-
The numbers for mailing are approximate, but are fairly
close to what the final cost will be.
ADJOURNMENT
On a motion the meeting was adjourned at 5 : 06 P.M.
r aerger >�
F Poole n C. uten
Deputy City Clerk )ayor
t
BOARD OF PUBLIC WORKS PROCEEDINGS'
ACCOUNTS RECEIVABLE
September 1987
13955 Charles Arnold F2144 48.00
13956 Phi Kappa TAu F2144 48.00
13957 Pudgies Pizza F2144 48.00
13958 Cutting Holding Corp F2144 48.00
13959 Bill J Manos F2144 48.00
13960 Alpha Epsilon Pi F2144 48.00
13961 Sigma Nu Fraternity F2144 48.00
13962 Lehigh Valley House F2144 96.00
13963 Peter Massicci F2144 96.00
13964 David H Hinclicliff F2144 96.00
13965 Cornell University F2144 96.00
13966 Zeta Beta Tau F2144 96.00
13967 Byway Corp F2144 96.00
13968 Cornell University F2144 96.00
13969 McGraw Housing F2144 96.00
13970 City of Ithaca F2144 96.00
13971 City of Ithaca F2144 96.00
13972 Cornell University F2144 96.00
13973 Cornell University F2144 96.00
13974 Cornell University F2144 96.00
13975 Ronald M Lewis F2144 144.00
13976 U S Army Supply Cntr F2144 144.00
13977 Wallace Steel Inc. F2144 144.00
13978 Pipe Welding Supply Elmira F2144 144.00
13979 Precision Filter Inc F2144 144.00
13980 Knowlton Assoc. F2144 144.00
13981 Knowlton Assoc. F2144 144.00
13982 Brunswick Corp F2144 144.00
13903 Cornell University F2144 144.00
13984 Cornell University F2144 144.00
13985 Cornell University F2144 144.00
13986 Ithaca Housing Auth F2144 144.00
13987 Ithaca Housing Auth F2144 144.00
13988 W S Downing, Jr. F2144 144.00
13989 Alpha Delta Phi F2144 144.00
13990 Seal Serpent F2144 144.00
13991 Alpha Phi F2144 144.00
13992 Cornell University F2144 144.00
13993 Morse Chain Co F2144 144.00
13994 Cornell University F2144 144.00
13995 D M Abbott/FW Woolworth F2144 192.00
13996 Abbott Assoc F2144 192.00
13997 Elmira Bldg F2144 192.00
13998 Block 99 Inc F2144 288.00
13999 Ithaca Gun F2144 480.00
14000 Visnyei K Mart F2144 336.00
14001 City of Ithaca F2144 96.00
14002 Richard Boronkay F2144 96.00
14003 Mary Weiner F2144 48.00
14004 Elmira Bldg F2144 192.00
14005 Reconstruction Home F2144 144.00
14006 Ithaca Neigh Housing G2122 32.50
14007 Town of Ithaca G2374 176.42
14008 Town of Newfield F2378 117.45
14009 Novarr-Mackesey Const F2144 147.49
Page 2
14010 City of Ithaca F2650 25.59
14011 City of Ithaca 02414 4230.00
WR TOTAL 7,010.53 SR TOTAL 4,438.92
APPROVED BY FINANCE COMMITTEE
2168 Jason Fane A2410 1200.00
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK 191
Regular Meeting 4 : 00 P.M. October 14, 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) Gerkin, Daley, Nichols , Reeves , Slattery,
Stone
OTHERS PRESENT:
Supt. of Public Works - Dougherty
Asst . Supt . of Public Works - Fabbroni
Deputy City Clerk - Poole
Common Council Liaison - Hoffman
Deputy City Controller - Cafferillo
Purchasing Agent - Clynes
City Engineer - Gray
PLEDGE OF ALLEGIANCE:
Mayor Guten erger led all present in the Pledge of Allegiance
to the American flag.
MINUTES:
Approval of Minutes of September 23 , 1987 Meeting
By Commissioner Nichols : Seconded y Commissioner Stone
m RESOLVED, that the minutes of the September 23, 1987 Board
co of Public Works Meeting be approved as published.
Q Carried Unanimously
Correction of Minutes for meeting of September 9 , 1987
Deputy City Clerk Poole reported that the published time
of 4 : 00 P.M. for the Special Meeting of the Board of Public
Works held on September 9 , 1987 should be 3 : 30 P.M.
Resolution
By Commissioner Daley: Seconded by Slattery
RESOLVED, that the record show that the special meeting of
the BPW on September 9, 1987 was held at 3 : 30 P.M.
Carried Unanimously
COMMUNICATIONS FROM THE MAYOR
Memo from Al erperson Killeen
The Board of Public Works has received a Memo from Alderperson
Killeen requesting that a traffic light be planned for the
intersection of State and Mitchell Streets during the
budget year of 1988 .
Motion to Refer to the Committee of the Whole
By Commissioner Daley: Seconded y Commissioner Stone
RESOLVED, That the matter of installing a traffic light
at the intersection of State and Mitchell Streets be referred
to the Committee of the Whole .
Carried Unanimously
Sanitation Violation Bill #2141
A waiver of Sanitation Violation #2141, dated July 15, 1987 ,
issued to John W. Rudan for his rental property located
at 612 E. Buffalo Street is requested. He was not notified
of the violation by mail as requested in his letter of
September 15 , 1984 directed to the Board of Public Works .
Motion to Refer to the Committee of the Whole
By Commissioner er in: Seconded y Commissioner Daley
RESOLVED, That the Sanitation Violation Bill #2141 for
John W. Rudan for his rental property located at 612 East
Buffalo Street be referred to the Committee of the Whole .
Carried Unanimously
October 14, 1987
- 2-
192
Flower Garden at the "Wrap-Around
Mayor Guten erger reported th-a-the has received a letter
from Alice Humerez suggesting that the flower garden at
the bottom of State Street Hill "wrap-around" , be named
in honor of Mr. Sellman Wollen, who tended the small plot
for many years .
Motion to Refer to the Committee of the Whole
By Commissioner Nichols : Seconded y Commissioner Stone
RESOLVED, That the matter of naming the flower garden,
located at the bottom of State Street Hill, at the "wrap-
around" , Sellman Woollen Flower Garden, be referred to
the Committee of the Whole .
Carried Unanimously
REPORT OF COUNCIL LIAISON
Al erperson Hoffman reported that Common Council approved
the reward for the recycling incentive program on a daily
basis .
Asst . Superintendent Fabbroni responded that he was concerned
that large amounts of money could be accumulated if for
several days there was non-compliance at the randomly
selected sites . He explained how the BPW is currently
handling the reward system. If the household selected
at random for the day is not in compliance , the next pick-up
site that is in compliance will receive the incentive
reward for that day.
The Board requested that Asst . Fabbroni inform the Common
Council with the current method of awarding the incentive
reward, by the next Common Council meeting for their approval .
Discussion followed on the floor, with Commissioner Stone
noting that the people handling the recycling pick-up
are doing an exceptionally fine job .
Alderperson Hoffman reported that Common Council approved,
in concept , an arrangement with the Ithaca Youth Hockey
Association to raise money to construct a second ice skating
rink at Cass Park which will then be donated to the City
of Ithaca. There is a greater demand for the rink at
Cass Park than it can handle at the present time . The
details regarding the new rink still need to be worked
out .
Alderperson Hoffman also reported that Alderperson Schlather
referred the issue of next years lease for the Farmers '
Market , for discussion only, to the Planning and Development
Committee of Common Council .
REPORT OF THE SUPERINTENDENT
Appointment
Supt . Doug erty reported that he has appointed Charles -
Bailor to the position of Auto Mechanic Helper at an
hourly rate of $5 . 74, effective October 5 , 1987 and he
asked the Board' s concurrence .
Resolution
By Commissioner Gerkin: Seconded by Commissioner Daley
RESOLVED, That the Board approves the appointment of Charles
Bailor to the position of Auto Mechanic Helper at an hourly
rate of $5 . 74, effective October 5 , 1987.
Carried Unanimously
October 14, 1987
-3-
193
Tour of the DPW
Superintendent Dougherty reported that there will be a
tour of the DPW on October 17 , 1987 and that Councilmen,
Board, staff, media and any other interested persons are
invited to attend. The tour starts at City Hall at
8 : 00 A.M. and returns to City Hall at 10 : 55 A.M. on
October 17 , 1987 .
Mayor Gutenberger suggested that the City Representatives
to the County Board of Representatives also be invited.
REPORT OF ASSISTANT SUPERINTENDENT
Paving
Assistant Superintendent Fabbroni reported that the paving
work at the Youth Bureau parking lot , the patch work on
Geneva Street , Pier Road and the Golf Course areas are
near completion:. He also reported that the work on Elm
Street was progressing.
Sewer Plant
Asst . Supt . Fabbroni reported that the work at the Sewer
Plant is nearing completion. It is expected that the
start up will be within a few weeks .
CY) Asst . Supt. Fabbroni also reported that the DPW crews
m are now completing the patchwork on utility trenches and
the flushing of the storm sewers .
Q Recycling
The recycling pick-ups are going quite well and the short
term problems have been solved with Ithaca Scrap Processors
in terms of their ability to receive the amounts of material
the City leaves daily.
Commissioner Nichols commented that the odor from the
sewage treatment plant seemed to be more noticeable than
in the past.
Asst . Supt. Fabbroni responded that the present plant is
operating with half the secondary treatment and the weather
factor, both contribute to the change in the odor. Fabbroni
reassured the Board that the odor has nothing to do with
the operation of the new plant , which is not operational
at this time .
City Engineer Gray also commented that the temperature
aversions this fall also made the odor more noticeable .
REPORT OF CITY ENGINEER
City Engineer Gray reported on the following:
Painting in Parking Lots
T e DPW crews are painting parking markers in some parking
lots and at intersections .
Sidewalks
The sidewalk repair work is progressing. Due to additional
repairs added to the contracts , some of the repair work
will be delayed until the spring.
Seneca Street Garage
The last of the construction work on the Seneca Street
Garage should be completed the first week of November 1987 .
College Town
T e brick work in Collegetown is held up due to late delivery
of materials . The trees will be delivered later this week
and. it is anticipated that the contract should be completed
by Friday October 23, 1987 .
194 -4 October 14, 1987
Water Plant
Engineer Gray reported that the special, meeting of the
Committee of the Whole, held at the Water Treatment Plant
on Wednesday, October 7 , 1987 , went well in terms of the
overview of the water plant .
Seneca Street Garage Project
City Engineer Gray also reported that the repairs are
running over cost estimates in the reconstruction portion
of the contract , but we are well within the budget . Engineer
Gray distributed copies of a memo to the Board for their
review and discussion at the next Committee of the Whole
meeting.
BUILDINGS AND PROPERTIES ITEMS
Request to Lease Space at G. I .A.C.
Charles Manning, Coordinator--f—or G. I .A.C. and the G. I .A. C.
Board, are recommending that an additional space in the
G. I .A. C. building be leased to the Tompkins County Job
Training Program. The Executive Director of the program
is requesting some renovations be done .
Resolution
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That- these requests as outlined in the attached
letter be referred to the Mayor' s Ad Hoc Facility Reuse
Committee for review, then to the Board as a Committee
of the Whole for their review and recommendation.
Carried Unanimously
Bid Return and Award - Compressor Replacement at Cass
Par Rin
Bi s were received on September 17 , 1987 for furnishing
a compressor replacement for the refrigeration system
in the Cass Park skating rink, as shown on the ti d
sheet .
Resolution
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That the contract for furnishing one compressor
be awarded to the C.W. Davis Supply Co . , Inc. for their
only bid of $6 , 240.
Discussion followed on the floor. - - -- ---
Supt . Dougherty explained the reason for only one bidder
and the use of the compressor at the new Cass Park skating
rink.
A vote on the resolution resulted as follows :
Carried Unanimously -
PARKING AND TRAFFIC ITEMS
Request for -"Children at Play" signs
A request has been received from Al erperson Schlather p
on behalf of some area residents for installation of
"Children at Play" signs on Westfield Drive and Hopper
Place.
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That this request be referred to the Committee
of the Whole for review and recommendation.
Carried Unanimously
October 14, 1987
-5- 195
Billing for Cornell ' s Usage of Parking Permits
An agreement was reached with Cornell whereby-100 parking
permits would be made available to alumni for Cornell ' s
Alumni Reunion Weekend. The usage, instead of being 100
was actually only 32 .
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That $680 of the $1 , 000 bill submitted to
Cornell be expunged.
Carried Unanimously
WATER AND SEWER ITEMS
Hangar Theatre Request Regarding Installation of Water
Line
The commissioners have received a letter from the Hangar
Theatre requesting that the City waive all or part of
the cost for installing a 4" water line for the sprinkler
system at the Hangar Theatre .
0) Resolution
By Commissioner Gerkin: Seconded by Commissioner Reeves
RESOLVED, That this request be referred to the Committee
co of the Whole for review and recommendation.
Carried Unanimously
Q
Laboratory Manager/Director Position - Wastewater Treatment
Plant
AALaboratory Manager/Director position is proposed for
the new Wastewater Treatment Plant . This position has
not , as yet , been classified by Civil Service . In reviewing
the requirements for such a position mandated by New York
State, the Superintendent of the Department of Public
Works , Jack Dougherty, finds the education and background
level to be very similar to that of our Junior Engineer
position. This position and salary has been recommended
by S.J. S.
Resolution
By Commissioner Gerkin: Seconded by Commissioner Daley
RESOLVED, That it is recommended to the Common Council
that the 1987 Personnel roster of the Engineering and
Utilities Division of the Department of Public Works be
ammended by adding one Laboratory Manager/Director
(pending classification) and, be it further
RECOMMENDED That the salary range be established as
$18 , 796 - $26, 753.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT OF SPECIAL COMMITTEES
IURA Committee Meeting
Commissioner Nichols reported that he attended the IURA
Committee Meeting and that in regard to signage throughout
the City, the Planning Department has employed a person
to design signs for the parking garages . It was suggested
that Paul Mazzerella and Kathe Evans attend the Committee
of the Whole Meeting on October 21, 1987 .
Audit Report
By Commissioner. Slattery: Seconded by Commissioner Stone
RESOLVED, That the bills as listed on the following abstracts
be approved for payment :
Abstract No . 19
General Fun . . . . . . . . . . $148, 523. 37
Water & Sewer Fund . . . . . . . . $ 42 , 451. 01
Joint Activity Fund. . . . . . . . $ 3 , 981. 82
Capital Projects . . . . . . . . . $ 88 , 955 . 36
i
October 14 , 1987
196 -6-
Abstract No. 44
Ithaca Area Wastewater Treatment Plant Capital Project
. . . . . . . . . . $196, 604. 44, and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 14 P.M.
Ott y Poole , Deputy City o n C. Guten erger, May
Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
OCTOBER 28, 1987
14040 J & K Plumbing F2144 170.73
14041 Douglas H Armstrong F2144 182.10 G2122 434.10
14042 Kolar Machine F2144 159.97 G2122 159.96
14043 Student Agencies F2144 2699,68 G2122 1799.78
14044 Timothy Torchia F2144 331.20
14045 Fenton Construction F2144 207.54
14046 Louis N Picciano & Son F2144 277.45
14047 Zikakis Imports F2144 36.00
TOTAL $4064.67 TOTAL $2393.84
TOTAL $$6458.51
APPROVED BY FINANCE COMMITTEE
2169 Jordana Johnston A1710 121.53
2170 Tompkins County Highway Dept A1710 65.74
2171 Joseph 0 Ciaschi A1710 57.00
2172 Sigma Pi A1710 41.42
2173 Machinist Union A1710 536. 13
2174 Peter T Bailey A1710 55.70
2175 Ithaca Centennial Inc A391-20 363.71
TOTAL 1241.23
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. October 28, 1987
PRESENT:
Mayor Gutenberger
Commissioners (5) Daley, Gerkin, Nichols , Reeves , Slattery
ABSENT:
Commissioner Stone - excused
OTHERS PRESENT
Asst. Supt . - Fabbroni
Deputy City Clerk - Poole
Common Council Liaison - Hoffman
Deputy City Controller - Cafferillo
City Engineer - Gray
MINUTES:
Approval of Minutes of October 14, 1987 Meeting
.� Mayor Gutenberger requested that the minutes of the
r.. October 14 , 1987 Meeting be postponed until the November 12 , 1987
Meeting.
COMMUNICATIONS FROM THE MAYOR
"Children at Play" Signs
Mayor Guten erger reported that he has received a note from
Alderperson Schlather in regard to the request for the "Children
at Play" signs on Westfield Drive and Hopper Place . The
original request , on the October 14., 1987 BPW Agenda, was referred
to the Committee of the Whole for their consideration.
Commissioner Nichols reported that the request for the signs
would be addressed by the Committee of the Whole at their
meeting on November 4, 1987 and by the BPW on November. 12 , 1987 .
BPW Annual Report
Mayor Guten erger requested that the Board pass a resolution
acknowledging the receipt of the BPW Annual Report .
Commissioner Nichols suggested that this request be added
to the Agenda under New Business .
Naming of the Youth Bureau Facility
Mayor Guten erger reporte to the Board that the Youth Bureau
Advisory Board, at its last meeting, took official action
and recorded the naming of the new Youth Bureau Facility, the
Robert C. Cutia Youth Bureau Facility. The BPW now needs to
record the name of this facility officially in the minutes with
an appropriate resolution.
Commissioners ' Nichols and Daley will prepare a resolution
to present to the Board on November 12 , 1987 .
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD
Science Center Request for Space at City Hall Annex
lma Levine of 71 Broo ton ale Road, Ithaca, New ork addressed
the Board in regard to a request from the Science Center,
to use the ground floor of the City Hall Annex in an emergency
situation. She described the situation as a serious heating
problem. As of October 27 , 1987 the heating system has been
temporarily repaired. It is her understanding that the Board
has a resolution leasing that property to not-for-profit
organizations in times of crisis , for up to 60 (sixty) days .
Her request is , as of today, that the Board consider this
proposal if we again come to the point where we have need
of another space between now and January 1 , 1987. The Science
i
October 28 , 1987
- - 2-
Center will be moving to a new location on January 1, 1987 .
Ms . Levine reported that the Science Center will come back
to the Board and rely on that proposal as it has been passed.
Discussion
Mayor Gutenberger explained that by law, the City as a municipality
or by an agency, cannot gift public property, therefore ,
the resolution enables the City to rent space for up to 60
(sixty) days at no cost to the City, to non-profit organizations .
He explained that it would be necessary for a lease between
the Science Center and the City of Ithaca for the length
of time the building would _be needed. This process can take time .
There also would be a charge based on the cost to the City
for maintenence , heat , etc. The cost to the Science Center
would be based on the service that was provided by the City.
Commissioner Nichols responded that the Common Council resolution
authorized the BPW to charge a fee for the building, consistent
with the costs of such use to the City. He also stated that
it would be appropriate if the City Attorney be prepared
with a license , with the amount required, so that if it was
needed by the Science Center , the City could take action.
Mayor Gutenberger directed Ilma Levine to contact his office
immediately, should the need arise , so that the licensing
procedure could be started.
REPORT OF COUNCIL LIAISON
Handicapped Requirements_
Council Liaison Ho man reported that there is concern of
the Human Services Committee that the Department complete
the work on the handicapped access list that was established
last year. Common Council put $30 , 000 in that account and
the committee hopes that the projects can be finished as
soon as possible .
Valentine Place
Council Liaison Hoffman asked the status of the street , Woodcock
Place , from Valentine Place to the project . He asked what
the role of the BPW is in allowing that right-of-way to be
used as access to the project .
Commissioner Daley reported that he received the exact same
request for information from the Planning And Development
Board at their meeting on October 21 , 1987 . Apparently there
is some question as to whether Valentine Place is actually
a City Road.
Mayor Gutenberger responded that the City Attorneyst are
'looking into the situation at this time and a determination
has not been made .
Farmer ' s Market
Commissioner Nichols read a resolution with regard to the
Farmer ' s Market location that was passed by Common Council
at their meeting on October 7 , 1987.
Discussion followed on the floor in regard to the referral process .
Commissioner Nichols requested that the referral process
be brought to Common Council attention at their next meeting,
for their interpretation, so that the Board knows exactly
what their position is on this issue .
REPORT OF THE ASSISTANT SUPERINTENDENT
Han icappe Project
Asst . Supt . Fabbroni reported that the Handicapped Project
has been delayed this summer in terms of inside work. Con-
centration was placed on exterior work during the warm weather.
October 28 , 1987
-3-
Collegetown
There will be a news release soon alerting the public that
the following streets have been returned to their normal
two-way operation:
- Dryden Road from College Avenue to Ithaca Road
- College Avenue from Dryden Road to Oak Avenue
- Oak Avenue from Oneida Place to College Avenue
- Catherine Street from College Avenue to Eddy Street
Youth Bureau
The sidewalk work at the Youth Bureau will be finished this fall .
Wastewater Treatment Plant
Today the plug was pulled at the Wastewater Treatment Plant and
there are a few minor problems.
Potholes
The DPW crews are now filling in potholes around town. If anyone
sees any spots that need attention you should notify the DPW.
The vlant that supplies the materials closes mid November.
Elm Street
The DPW is - excavating the old retaining walls on Elm Street
and replacing them with new concrete structures .
M
r: Recycling
The recycling pick-ups are going very well and we are getting
about two tons of material per day. We are seeing an increase
in the number of stops every week.
The incentive program has been in effect since October 12 , 1987 .
Asst . Fabbroni reported that he did write a letter to Alderperson
Schlather and the Charter and Ordinance Committee explaining
how the DPW is handling the Incentive Reward System and suggested,
if necessary, to amend the ordinance . No response as yet
has been received.
Lynn Leopold, Recycling Coordinator, is publishing the names
of the Recycling Incentive Reward recipients on a weekly
basis in different publications around the City of Ithaca.
Discussion followed in regard to media coverage of the Recycling
program and when the publications would appear.
Mayor Gutenberger reported to the Board that a number of
people said they have not received the recycling brochure .
There was also discussion on better ways to mark recyclable
materials _ to save pick-up time .
Bridges
The repairs to the bridges are now completed for this year.
The bridges that the DPW have worked on are : State Street ,
Linn Street , Seneca Street , and the Pedestrian Bridge at
Stewart Park.
REPORT OF CITY ENGINEER
Seneca Street Parking Garage
Engineer Gray reported that the last of the concrete will
be poured the latter part of this week. The inconvenience
of all the noise and the dust should end this week. The
contractor should complete the work on the garage for this
season in 2 - 3 weeks . Work on the garage will resume next
summer.
Sidewalks
The sidewalks contractor is now working on the Lake Street
sidewalks near the Ithaca High School . This will be the
last of the sidewalks he will be doing this fall . It is
expected the work will resume in the spring to finish the
work under his contract .
0 October 28 , 1987
-4-
Street Improvements
City Engineer Gray reported that work continues at the Collegetown
Parking Garage. The contractor is currently working on the brick
paving in the entrance to the parking garage. He also reported
that there are still Questions regarding the enforcement
of parking regulations in and near the construction zones.
Capital Project Budget
The Chief Operator of the Waste Water Treatment Plant has
made a request to institute the position of a Lab Director
at the plant . Engineer Gray reported that as soon as a salary
range and a job description have been determined the position
would be filled.
Engineer Gray also reported that he would like to start the
engineering work at the Water Treatment Plant soon so as
not to delay it until January.
Discussion
Commissioner Reeves asked if there were problems anticipated
from winter weather if the membrane was not completed on
the Seneca Street Parking Garage .
Engineer Gray responded that when the membrane work was divided
that an item for a sealer to be put on the concrete was added
to the contract . He assured the Board that it would be done .
Commissioner Daley reported that he has observed vandalism
in the Collegetown Parking Garage such as windows smashed
out of the doorways to the stairwells , etc.
Asst. Supt . Fabbroni responded that the vandalism is no more
than usual .
BUILDINGS AND PROPERTIES ITEMS :
Request for Lease Space at G. I .A. C.
T e G. I .A. C. Board of Directors has recommended that the
City lease space in the G. I .A. C. building for the Tompkins
County Job Training Program.
Resolution
By Commissioner Daley: Seconded by Commissioner Reeves
RESOLVED, That the request be approved after review by the
Mayor' s Ad Hoc Committee on G. I .A. C. Space Rental and the
Superintendent . Be it further
RESOLVED, That any cost for renovation be borne by the job
training program.
Carried Unanimously
Request for Use of Bricks
Charles Manning, Coordinator for G. I .A. C. , has requested
that approximately SS, 000 of the State Street bricks be
earmarked for use in the new park at the Albany Street/ Court
Street site .
Resolution
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That it is recommended to the Common Council that
this request from G. I .A. C. be approved with the Board' s ""
recommendation that this request represents a logical use
of the State Street bricks .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
October 28, 1987 J ► _
- S-
PARKING & TRAFFIC ITEMS
Proposal for Design of - Green Street Garage
Planning Department staff as recently made a presentation
of the design of sinage for the Green Street Parking Garage .
Resolution
By Commissioner Nichols : Seconded by Commissioner Daley
RESOLVED, That the proposal as presented by the Planning
Department be approved in concept , subject to approval of
final details by the Public Works staff.
Carried Unanimously
WATER AND SEWER ITEMS
Hangar Theatre Request to Expunge Bill
A request was received from the Hangar Theatre to expunge
all or part of a bill for the installation of a sprinkler
system water main at the Cass park site . The installation
of this water main was at the request of the Hangar Theatre .
The purpose of the installation was to provide a service
necessitated only by the Hangar Theatre operation. The Board
of Public Works cannot , in good conscience , approve this
request .
?= Resolution
rr w
By Commissioner Gerkin: Seconded by Commissioner Slattery
RESOLVED, That the request from the Hangar Theatre be denied,
and be it further
RESOLVED, That the Hangar Theatre be advised that any further
appeal on this decision be taken to the Common Council .
Carried Unanimously
Request for Expungement of a Sewer Bill at 224 S. Albany Street
Commissioner Gerkin reported that a request for expungement
of a sewer bill was received from Mrs . Henry at 224 S. Albany
Street . He personally looked into the situation with Mr.
Morgan, who is the inspector and the matter has been resolved.
REPORT OF SPECIAL COMMITTEES
Commissioner Slattery reported to the BPW that he and Commissioner
Daley have discovered that the City is being overcharged
by one of our local suppliers . We are being charged full
price for supplies when we should be receiving a discount .
We are recommending the possibility of discontinuing
business with the vendor unless they are willing to give
us the proper discount that the City is entitled to.
Audit Report
Resolution
By Commissioner Slattery: Seconded by Commissioner Reeves
RESOLVED, That bills as listed on the following abstract
be approved for payment .
Abstract No . 20
General Fund . . . . . . . . . . . . $126, 042 . 11
Water & Sewer Fund . . . . . . . . . $ 3 , 364 . 76
Joint Activity Fund. . . . . . . . . $ 5 , 904. 59
Capital Projects . . . . . . . . . . $ 389 . 00
and be it further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
October 28 , 1987
-6-
November Meeting of the Board of Public Works
T e regular Board meeting sc e ule or November 11, 1987 falls
on the national holiday.
Resolution
By Commissioner Nichols : Seconded by Commissioner Daley
RESOLVED, That the date and time of the regularly scheduled
November 11 , 1987 meeting of the Board of Public Works be
changed to 4 : 00 P.M. on Thursday, November 12 , 1987 .
REPORT OF BOARD LIAISON
Youth Bureau Negotiations
Commissioner Reeves reported that the Youth Bureau Board
met recently and Deputy City Controller Cafferillo gave a
report on the current negotiations with the town of Ithaca
to pay their "Fair Share" towards the programs .
Deputy City Controller Cafferillo reported to the BPW on
the contract negotiations and that the Village of Lansing
and the Town of Ithaca at this time are paying significantly
less than their proportionate share of the over-all net cost
of the programs . Several attempts were made at compromise
arrangements with the town to extend the contract for one (1)
year to give the Town and City a chance to negotiate over
a 12 month period.
Deputy City Controller Cafferillo also reported that the
Youth Bureau Board has offered an alternative resolution
that will be presented to the Budget and Administration Committee
Meeting on October 29, 1987 . After the resolution has been
evaluated by the B & A Committee it will go on to Common
Council . Common Council will re-examine the original resolution
based on the fact that the Youth Bureau Board is not directly
involved.
NEW BUSINESS
Resolution
By Commissioner Nichols : Seconded by Commissioner Daley
RESOLVED, That the board of Public Works receives with sincere
thanks and gratitude the Annual Report of the Department
of Public Works .
Discussion and comments followed on the floor.
Mayor Gutenberger commented that it was an excellent report .
A vote on the resolution resulted as follows :
Carried Unanimously
Grievance - Health Insurance Coverage - Gray, Ernest
Commissioner Nichols reported that he has received a memo
from William S. Baker, Personnel Administrator, City of Ithaca,
-dated Oct . 21 , 1987 relative to Health Insurance Grievance .
The memo is as follows :
This correspondence is a follow up to our brief discussion
onTuesday, October 20 , 1987 relative to Board of Public Works
involvement relative to Health Insurance Grievance .
Please be advised that after careful review of all of
the particulars involved in this health insurance claim,
the City has authorized through the Administrative Process
the payment in full of the outstanding bill of $120. 00
associated with Mr. Gray' s cardiac care . This Administrative
Payment has been approved after consultation with the City
Attorney and the Deputy City Controller.
- 7- October 28 , 1987 0 '3)
Thus , one would suggest by the City ' s affirmative payment
action relative to Mr. Gray' s health insurance claim, the
grievance issue has been remedied to a satisfactory conclusion.
In view of this , Commissioner Nichols proposes that the BPW
take no further action at this time .
DPW Welder
Asst . Supt . Fabbroni reported that at the October 29, 1987
meeting of the B $ A Committee, the DPW is going to request
permission to transfer monies from the bridge funds to the
equipment fund to purchase a new welder. The current welder
has been out of commission for the past three months and
the DPW has been unable to obtain parts needed to restore
it to operating condition.
Mayor Gutenberger responded that a recommendation from the
BPW to transfer funds is needed.
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
RESOLVED, That the BPW approve the request from the DPW to
transfer funds from the bridge fund to the equipment fund
for the purchase of a new welder.
w�
LQ Discussion followed on the floor.
A vote on the floor resulted as follows :
Carried Unanimously
ADJOURNMENT
On a motion the meeting was adjourned at 5 : 15 P.M.
e ty FLY Poole *Mayor n erge
Deputy City Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
OCTOBER 14, 1987
14012 John Costello G2122 49.35
14013 Leo Guentert G2122 33.71
14014 Town of Danby F2144 100.75
14015 Dom Cafferillo F2144 668.40
14016 Jason Fane F2144 2042.97 G2122 1203.50
14017 Irene Proaper F2144 388.20
14018 Betty Jane Deprimo F2144 398.40
14019 Paul Sayvitz F2144 340.80
14020 Alpha Zeta F2144 837.30
1402.1 McGuire & Bennett F2140 4.50
14022 Paul Mancini & Sons F2140 25.88
14023 Carpenters Excavating G2122 111.50
14024 Cutting Holding Corp F2144 193.98 G2122 161.36
14025 Howard Johnsons G2122 65.36
14026 Howard Johnsons G2122 130.72
14027 John Beach G2122 120.31
14928 Town of Ithaca G2374 337.77
14029 Town of Ithaca G2374 315.61
14030 Town of Ithaca G2374 151. 1
14031 Town of Ithaca G2374 221.63
14032 Town of Ithaca G2374 151.83
14033 Town of It'_ aca G2374 357.32
14034 Town of It':iaca G2374 2922.50
14035 Town of Dr--den G2374 839. 15
14036, Morse Crain Co G2122 175.00
14037 City of It'.aca G2122 3502.50
1403" Town of Newfield F2378 108.63
14039 Reconstruction Home F2144 48.00
vTR TOTAL 5157.81 10850.30
TOTAL $16,008. 11
-A-P�P.ROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK 205
Regular Meeting 4 : 00 P.M. November 12 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (6) Gerkin, Daley, Nichols , Reeves , Slattery,
Stone
OTHERS PRESENT:
Supt. of Pu lic Works - Dougherty
Asst . Supt of Public Works - Fabbroni
Deputy City Clerk - Poole
City Chamberlain - Parsons
Deputy City Controller - Cafferillo
Purchasing Agent - Clynes
City Engineer - Gray
City Attorney - Nash
PLEDGE OF ALLEGIANCE:
Mayor Guten erger led all present in the Pledge of Allegiance
to the American flag.
MINUTES :
Approval of Minutes of October 14 , 1987
cc By Commissioner Stone : Seconded y Commissioner Reeves
m RESOLVED, That the minutes of the October 14, 1987 Board
Q of Public Works Meeting be approved as published.
Carried Unanimously
Approval of Minutes of October 28 , 1987
t Mayor Guten erge e minutes of the October
28, 1987 Board of Public Works Meeting be postponed until
the November 25 , 1987 Meeting
ADDITIONS TO THE AGENDA:
Parking an Tra is
Commissioner Nichols requested the addition of Item C -
Complaints Regarding Metered Parking.
New Business
Commissioner Gerkin requested the addition of an item
in regard to Mr. Woollen Memorial .
Commissioner Nichols requested the addition of an item
in regard to street clean-up.
Commissioner Stone requested the addition of an item
in regard to a traffic light at West Clinton and Route 13.
No Board member objected.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD
Request for Lighting for DeWitt Mall Area
Barbara Mink, 614 North Cayuga Street , representing the
DeWitt Mall Merchants , thanked the Board for their prompt
and effective action after her last appearance and reported
that the "Loading Zone" sighhas helped a lot .
Barbara Mink addressed the Board with a request to have
additional lights installed near DeWitt Mall - up Buffalo
Street and down Cayuga Street to the Commons - like a
ring around that area. With the coming of the Christmas
shopping season the merchants would like to have the
extra lighting. She reported that NYSEG has donated
lights for the park area and that they have more lights
available . Her understanding was that NYSEG would donate
the lights , the city would install them, and the Centennial
commission would pay for conduits .
November 12 , 1987
-2-
206
Mayor Gutenberger directed Barbara Mink to contact Dan
Collins at NYSEG to ensure the availability of the lights
to be donated. Once this has been confirmed, the DeWitt
Mall Merchants should then address the Centennial Commission
with their proposal for their consideration. Cost , placements ,
and estimates for the installation of the conduits would
need to be discussed as well .
Once the proper channels have been pursued, then the
request could be formally presented to the BPW for their
consideration and decision.
REPORT OF CITY ATTORNEY
Insurance Settlement Proposal
City Attorney Nash reported that he has received an offer
from the insurance agent of one , Jeffrey Shanahan, the
driver involved in an automobile accident in the 500
block of South Aurora Street on February 13 , 1987 . The
insurance company has proposed to pay $925 . 00 towards
the cost for repair or replacement of the guide rails
damaged as a result of the accident . The reimbursement
to the city would be approximately 600 of the total cost
of $1 , 547 . 03 .
Superintendent Dougherty stated that he would endorse
the recommendation by City Attorney Nash to accept that
settlement .
Resolution
By Commissioner Daley: Seconded by Commissioner Reeves
WHEREAS, City Guide Rails were damaged in an auto accident
on February 13 , 1987 by an automobile driven by one ,
Jeffrey Shanahan and the total bill for repair was $1 , 547 . 03 .
and,
WHEREAS, The insurance company for Mr. Shanahan has offered
$925 to settle all claims for damage to said property,
and
WHEREAS, the City Attorney and the Superintendent of
Public Works have recommended settlement for such sum
in consideration of the cost of legal proceedings to
collect the total sum and the possibliity that Mr. Shanahan
would not be found to be totally liable for said damages,
now, therefore it is hereby,
1"
RESOLVED, that the BPW does approve said settlement in
the amount of $925 and does authorize the Mayor to sign
all documents to complete said settlement .
Carried Unanimously
Woodcock Street
There was iscussion on the floor regarding the status
of Woodcock Street .
Attorney Nash reported that he does not know at this
time how or when Woodcock Street was placed on the map .
There are rights-of-way granted to private owners and
the right-of-way to Woodcock Street was created when
the City conveyed the property to the County. The City
did authorize the use of that street as a private right-of-
way to property owners in that area.
Discussion followed in regard to the Novarr project and
sub-divisions in general .
November 12 , 1987
-3-
207
REPORT OF THE SUPERINTENDENT
Superintendent Dougherty apologized for not reminding
the Board Members of the Budget meeting of November 11, 1987.
He reported that the budget has been cut about $25 , 000.
Questions followed on the floor in regard to the non-metered
parking personnel .
Supt . Dougherty reported that there is still a question
of whether police training is needed before they could
issue tickets for other than meter violations .
Attorney Nash reported also that it would be necessary
to set up an Administrative Traffic Court System and
that would require police training so that the personnel
could be deputized. The Charter and Ordinance Committee
is looking into the whole parking issue as well as the
non-metered parking personnel issue .
REPORT OF THE ASSISTANT SUPERINTENDENT
Asst . Superintendent Fabbroni reported on the following:
Street Signs
The DPW crews have been busy straightening street signs
before the winter season sets in and the ground freezes .
m Curbs
Q
The DPW is now working on the curbs on Stewart Avenue
Bridge where there have been a lot of accidents in past
years . They will also repair the sidewalk on the bridge
where it is worn out and damaged from cars that have
gone off the road into back yards in that area.
Fall Clean-up
The DPW Has completed the Fall Clean-up without too many
complaints . Asst. Supt . Fabbroni reported that they
are finding that the residents who do not comply with
the clean-up regulations are repeat offenders .
Supt . Dougherty explained that the offenders receive
a follow-up notice stating that it is the property owner' s
responsibility to remove the material . If after proper
notification, the items are not removed, the city removes
the material and in turn, the property owner is charged
a fee for the special pick-up .
Sewer Plant
The start-up of the sewer plant is going well . The main
hydraulics and tanks have been in operation at half-mode
for about two weeks . The other aspects of the start-up
will be put into operation as the tanks are filled. The
next step will be to start operating the co-generation
equipment and the plant will be in full operation around
the first of 1988 .
Asst . Supt . Fabbroni reported that the increased odors
in the area of the sewage plant are due to the ,demolition
of the old plant . The odors will continue sporadically
throughout the demolition process .
REPORT OF CITY ENGINEER
City Engineer Gray reported on the following:
Seneca Street Garage
T e concrete work as been completed in the Seneca Street
Garage.
Green Street Garage
There is need for some concrete repair work in the Green
Street garage .
November 12 , 1987
208
Parking Garage Lighting
T _ lighting in tile parking garages is down to a minimum
level. It is expected that an electrician will be working
on that problem within one - two weeks .
Discussion followed in regard to the Green Street Parking
Garage and ramp and the experimental electric eye that
operates the lighting system there . At this point , we
are not able to make it sensitive enough to meet our
needs .
Commissioner Gerkin has requested further experiments
in hopes to correct the problem.
Water Shed
City Engineer Gray recently had a discussion with engineers
and representatives of the Town of Caroline with regard
to the Hayden Development. It may be necessary to up-date
our water shed rules .
BUILDINGS AND PROPERTIES ITEMS
Naming New Youth Bureau Facility
Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
WHEREAS, C. Robert Cutia has served the City of Ithaca
as Director of the Youth Bureau for 21 years , and
WHEREAS, The Ithaca Youth Bureau Board of Advisors has
recommended that the new Youth Bureau Facility be named
in his honor, and
WHEREAS, The Board of Public Works enthusiastically supports
the recognition of Bob ' s dedicated service to the Community,
now therefore , be it
RESOLVED, That the Board of Public Works hereby designates
the new Youth Bureau Facility as the C. Robert Cutia
Youth Bureau Building.
Carried Unanimously
Mayor Gutenberger requested that the name plaque be put
on the building as soon as possible and that an official
resolution with a gold seal be sent to Bob Cutia, with
the signatures of all Board members .
Request for Installation of a Monument in DeWitt Park
A request has been received from Danny Lee Wheeler for
consideration of the installation of an additional monument
in DeWitt Park.
Resolution
By Commissioner Daley: Seconded by Commissioner Reeves
RESOLVED, that this request be referred to the Board as a
Committee of the Whole for review and recommendation.
Carried Unanimously
Report of Operations - Ithaca Transit System
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That the Board of Public Works accepts the
Ithaca Transit Report of Operations for the period
July 1, 1987 - September 30 , 1987 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
November 12 , 1987
-5-
209
HIGHWAY ITEMS
B17 Return and Award - Salt for Ice Control
Bids were received on October 29, 1987 for furnishing
the City with salt for ice control as shown on the bid
sheet.
Resolution
By Commissioner Slattery: Seconded by Commissioner Nichols
WHEREAS, The bid of International Salt Company is the
low bid received for delivered salt , and
WHEREAS, The International Salt Company very dependably
filled our needs during the 1986-1987 season, now, therefore ,
be it
RESOLVED, That the contract for providing bulk salt delivered
be awarded to the International Salt Co . for their low
bid.
Carried Unanimously
Request for Easement to Install Computer Cable by Agway
(3) A letter has been receive rom Agway, Inc. , requesting
m an easement to install a computer cable under the South
m Fulton Street pavement .
Q
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
RESOLVED, That this request be referred to the Board
as a Committee of the Whole for review and recommendation.
Carried Unanimously
PARKING AND TRAFFIC ITEMS
Request or "C it ren at Play" signs
A request was received from Alderperson Schlather and
other West Hill residents for installation of "Children
at Play" signs on Westfield Drive and Hopper Place .
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That the Board in response to this request
directs the Traffic Engineer to have such signs installed
at the locations best suited for effective coverage .
Carried Unanimously
Request for Changes in Road Test Line
T e Tompkins County Cler as requested that changes
be made in the Road Test Line area on North Cayuga Street
at Thompson Park.
Resolution
By Commissioner Nichols : Seconded by Commissioner Daley
WHEREAS, The reservation of this area for road testing
serves a very needed purpose , and
WHEREAS, The extension of this reservation is needed
to provide additional time for the necessary scheduling
of road tests , now, therefore , be it
RESOLVED, That the reservation of parking for road test
purposes on the West side of North Cayuga Street between
Farm and Marshall Streets be changed from Monday through
Wednesday to Monday through Friday.
Carried Unanimously
November 12 , 1987
-6-
210 Complaints Regarding Metered Parking
Numerous complaints have been received regarding motorists
occupying meter spaces for longer than the two hour limit .
Resolution
By Commissioner Nichols : Seconded by Commissioner Daley
WHEREAS, Most parking meters specifically limit occupation
to two hours , and
WHEREAS, This restriction applies even if there is time
on the meter, and
WHEREAS, This restriction exists to assure turn-over
in the parking spaces at the meters , now, therefore ,
be it
RESOLVED, That the policy of limiting metered parking
space to two hours be reaffirmed and emphasized, and
be it further
RESOLVED, That the parking meter checkers be directed
to enforce this regulation to the best of their ability,
and be it further
RESOLVED, That a separate ticket be issued for each additional
two hour period the parking space is occupied by the
same vehicle .
Discussion followed on the floor.
It was requested by Commissi.oner' .9 Slattery and Daley
to have a copy of the resolution sent to the Police Department
and the DIBA.
A vote on the resolution resulted as follows :
Carried Unanimously
SOLID WASTE ITEMS
Commissioner Reeves requested that the BPW please note
that they now have received the recycling figures for
the first month of operation in their mail .
Asst . Supt . Fabbroni reported that we are now at 60 of
our total volume . The stops are increasing every day
and we are continuing the present incentive award system.
Commissioner Nichols reported that there was some concern
from Common Council on the memo received from Asst . Supt .
Fabbroni , regarding the present method of incentive award.
Mayor Gutenberger stated that he would check into the
concern and report back to the Board.
Mayor Gutenberger reported that he has requested from
the Planning and Development Committee of Common Council
for suggestions in regard to developing a City Committee
to work with the County on the issue of bailing and transfer
stations for recycling. A small committee will be formed.
REPORT OF SPECIAL COMMITTEES
Audit Report
Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That bills as listed on the following abstract
be approved for payment .
November 12 , 1987
-' 211
Abstract No. 21
General Fund . . . . . . . . . . . . . $ 86 ,603. 26
Water and Sewer. . . . . . . . . . . . $ 16 , 996 . 52
Joint Activity Fund. . . . . . . . . . $ 7 , 232 . 19
Capital Projects . . . . . . . . . . . $189. 178 . 79
Abstract No . 45
Ithaca Area Wastewater Treatment Plant
Capital Project . . . . . . . . . . . . $187 , 761. 16
and be it further
RESOLVED, That bills receivable be appr6ved and ordered
rendered.
Carried Unanimously
REPORT OF BOARD LIAISON
Commissioner Nichols reported that he has received the
Trowbridge Report of goals and guidelines . There will
be a meeting of SPAG soon.
Mayor Gutenberger reported that there will be a press
m release soon.
Q New Fire Stations Committee
City Engineer Gray reported that the meetings of the
New Fire Stations Committee are progressing with the
architects . The Committee will be meeting with the architects
again next Thursday, November 19 , 1987 .
NEW BUSINESS
Request for Sellman Woollen Memorial
Commissioner Ger in reported t at e has received a second
request with respect to Mr. Sellman Woollen . The Collegetown
Neighborhood Council has voted to seek a memorial for
Mr. Sellman Woollen for their area. The group would
like to have a plaque in the oval , now under construction,
at the end of Oak Avenue. There are some people in the
collegetown area who would be willing to donate monies
for this purpose and they are seeking the support of
.the =City. The cost would be about $500 . 00 .
Motion to Refer to the Committee of the Whole
Resolution
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That the request from the Collegetown Neighborhood
Council for a Sellman Woollen Memorial be referred to
the Committee of the Whole .
Carried Unanimously
Street Clean-up in Collegetown
Commissioner Nichols reported that the litter problem
in the Collegetown area is very serious . There is a
need to have more frequent pick-ups to help cut down
on the sidewalk litter and requested that this matter
be referred to the Committee of the Whole .
Mayor Gutenberger stated that he has approached several
merchants in the area and suggested that they all try
to sweep their sidewalks every morning and to clean around
the curb lines in front of their establishments . A few
were barely receptive to his suggestions . This issue
will be discussed at the next Collegetown Merchants Association
Meeting.
November 12 , 1987
212 -$-
Motion to Refer to the Committee of the Whole
Resolution
By Commissioner Nichols : Seconded by Commissioner Daley
RESOLVED, That the issue of litter in the collegetown
area be referred to the Committee of the Whole and that
the DPW be prepared to make suggestions to the committee
at that time .
Carried Unanimously
Traffic Light on Route 13
Commissioner Stone expressed her concern to the board
in regard to the traffic congestion in the area of Tops
and expressed the need for a traffic light for vehicles
making left-hand turns into the shopping mall .
Discussion followed in regard to the plans for Route 13
in that area by the State .
Mayor Gutenberger stated they will continue to look at
the situation.
Neighborhood Lighting Study
Motion to Refer to the Committee of the Whole
Resolution
By Commissioner Slattery: Seconded by Commissioner Daley
RESOLVED, That the Neighborhood Lighting Study be referred
to the Committee of the Whole for discussion and review.
Carried Unanimously
ADJOURNMENT
On a motion the meeting was adjourned at 5 : 45 P.M.
A �
e oole n C. Gutenberger, Mayo
Deputy City Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK 213
Regular Meeting 4 : 00 P.M. November 25 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (4) - Daley, Gerkin, Slattery, Stone
ABSENT:
Commissioners - Nichols , Reeves (excused)
OTHERS PRESENT:
Supt. of Pu lic Works - Dougherty
Asst . Supt of Public Works - Fabbroni
Deputy City Clerk - Poole
City Engineer - Gray
Deputy City Controller - Cafferillo
City Chamberlain - Parsons
PLEDGE OF ALLEGIANCE:
Mayor Guten erger led all present in the Pledge of Allegiance
to the American flag.
MINUTES :
Approval of Minutes of November 12 , 1987 Meeting
m By Commissioner Daley: Seconded by Commissioner Slattery
m RESOLVED, That the Minutes of November 12 , 1987 meeting
Q be approved as published.
Carried Unanimously
Approval of Minutes of October 28 , 1987 Meeting
By Commissioner Daley: Seconded y Commissioner Stone
RESOLVED, That the Minutes of the October 28, 1987 meeting
be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Request or Addition to Special Committees - -Audit Resolution
Commissioner Daley requested the addition of an Audit
Resolution under Report of Special Committees .
No Board Member objected.
COMMUNICATIONS FROM THE MAYOR:
Request from the NY Water Pollution Control Assoc. , Inc.
Mayor Guten erger reported that e as receive correspondance
from the NY Water Pollution Control Assoc. , Inc. asking
muncipalities to encourage Governor Cuomo to increase
the Operations & Maintenance Reimbursement Rate to the
full 33% in his 1988 - 1989 budget .
Motion to Refer to Committee of the Whole
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That the request from NY Water Pollution Control
Assoc. , Inc . to petition Governor Cuomo to increase the
Operations & Maintenance Reimbursement Rate in the 1988-1989
budget be referred to the Committee of the Whole .
Carried Unanimously
Childcare Center, Inc. Request
Mayor Guten erger reported t at he has received a letter
from Kathy Loehr-Balda of the Ithaca Childcare Center,
Inc. , requesting the City of Ithaca to assist them in
providing temporary drop-off and pick-up space for parents
of children attending their Court Street and West Green
Street centers .
214 - 2-
November 25 , 1987
Motion to Refer to the Committee of the Whole
Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That the request from the Ithaca Childcare
Center, Inc. for assistance in providing drop-off and
pick-up spaces for parents of children attending the
Court Street and West Green Street centers be referred
to the Committee of the Whole .
Carried Unanimously
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD :
Permission to Hold a Box-A-T on Fund Raiser
David Graff of 301 South Geneva Street addressed the
Board with a request for space to hold a fund raising
event for the hungry and homeless in Tompkins County.
He reported that he would like to have a box-a-thon type
fund raiser in one of the city parks . The proceeds of
the event are to be donated to Loaves and Fishes and
the Kitchen Cupboard.
Mr. Graff reported that he has approached Supt. Dougherty
with this request and that Washington Park was suggested.
He also distributed a letter from Chris Pothier, Director
of Loaves & Fishes in support of this event and a newspaper
clipping describing a similar event held in Cortland, NY
for the board to review. Mr. Graff urged the board to
make a decision as soon as possible as they would like
to hold the event before cold weather.
Discussion followed on the floor.
Motion to Refer to Committee of the Whole
By Commissioner Daley: Seconded y Commissioner Slattery
RESOLVED, That the request from David Graff of 301 South
Geneva Street to hold a Box-a-Thou Fund Raiser in the ow"*
City of Ithaca be referred to the Committee of the Whole .
Carried Unanimously
REPORT OF SUPERINTENDENT & STAFF
Appointments
Supt . Dougherty reported that he has appointed the following
person:
Stephen Moyer, to the position of Working Supervisor
at Streets and Facilities at an hourly rate of $7 . 85,
effective November 16 , 1987 :
and he asked the Board' s concurrence .
Resolution
By Commissioner Daley: Seconded by Commissioner Gerkin
RESOLVED, That the Board approves the appointment of
Stephen Moyer, to the position of Working Supervisor
at Streets and Facilities at an hourly rate of $7 . 85,
effective November 16, 1987 .
Carried Unanimously
Recycling Incentive Award System
Supt . Dougherty reported t at at the last Common Council
meeting, October 7 , 1987 , the Board of Public Works was
directed to adhere to the policy that Common Council
passed in regard to the method of the Recycling Award
system. The DPW has implemented the original method
as per the resolution of October 7, 1987 as of
November 25 , 1987 .
Discussion followed in regard to the accumulation of
award money.
November 25 , 1987
-3- 215
Mayor Gutenberger suggested that Supt . Dougherty arrange
a meeting with his staff, some members of the Charter and
Ordinance Committee and the Charter and Ordinance Chairman
to discuss the Recycling Incentive Award System.
REPORT OF ASSISTANT SUPERINTENDENT:
Asst. Supt . Fabbroni reporte on t e following projects :
Leaf Clean-up - There are a few complaints from the
noise of leaf clean-up crews at night . Night clean-up
is necessary due to the clear streets and curbside
accessiblility.
Storm Sewers - The storm sewers are now being cleaned and
problem area catch basins flushed.
Stewart Avenue Sidewalk Project - Is completed and the
repaving will be done in the spring.
Elm Street - We will continue to work on the retaining
walls on Elm Street as long as weather permits .
Recycling - The number of stops for the Recycling Program
m continues to increase . We are now picking up in the
8-90 range of total volume .
Q Planning - We are in the planning stages of some up-coming
projects :
Cascadilla Wall - between North Cayuga St. and Monroe
St .
Stream Bank Protection Project - that was approved
with 50-50 County Funds at VanNatta Dam parking
lot .
First Street and Franklin Street and the Old Elmira
Road and Meadow Streets where traditional puddles
form. We will be working on the moving of catch
basins in both areas .
We are working with Engineer Gray to formulate an
over-all project concept document for Cliff Street.
REPORT OF CITY ENGINEER:
City Engineer Gray reported on the following:
Cliff Street Project - Engineer Gray reported that he
would like to have the briefing completed on the Cliff
Street Project so that he can set up public information
meetings for residents by the end of the year.
Mayor Gutenberger asked that the briefing information
be sent to the Town of Ithaca , Trumansburg:.officials
and other people that are going to be using the Cliff
Street area.
Other projects that he would like completed by the end
of the year are the College Town - Phase II , Dryden Road
Garage, Youth Bureau, Seneca Street Garage , the Raw Water
Line Relocation, and Dam Rehabilitation.
Engineer Gray reported that in review of the lighting
in the Seneca Street Garage , the electrician has repaired
ours and that the contractors are working on the remaining
repairs . Lighting appears to be better.
November 25 , 1987
216
BUILDING AND PROPERTIES ITEMS :
Permission Requested to Negotiate License - Farmer' s Market
1988 Season
Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
WHEREAS, The Board of Public Works has taken no action
regarding a license for the use of the Taughannock boulevard
property during 1988 , and
WHEREAS, Since a solution to the permanent location of
the Farmer' s Market will probably not be found in time
for the 1988 season, therefore , be it
RESOLVED, That the Board of Public Works requests permission
of the Common Council to negotiate a suitable license
for the use of the Taughannock Boulevard property during
the 1988 season by the Farmer ' s Market .
Extensive discussion followed on the floor.
Commissioner Daley commented that several items pertaining
to the Farmer' s Market appears on the Common Council
Agenda for the December 2 , 1987 meeting, one of which,
is a resolution for the Extension of Permit for Taughannock
Boulevard Site . (Item 15 . 3 , Planning and Development
Committee , Common Council Agenda of December 2 , 1987) .
A vote on the resolution resulted as follows :
Ayes (3) Gutenberger, Slattery, Daley
Nays (2) Stone, Gerkin
Motion Defeated (lack of four
positive votes)
Mayor Gutenberger stated that the board is unable to
take any action on the issue until Common Council meets
on Wednesday and a determination is made, as to who will
negotiate the license .
HIGHWAY ITEMS
Request to Install Underground Computer Cable
Agway, Inc. has requested permission to install an underground
computer cable crossing Fulton Street at their store
locations .
Resolution
By Commissioner Slattery: Seconded by Commissioner Stone
WHEREAS, The streets of the City are normally crowded
with utility pipes , cables , structures , etc. , and
WHEREAS, Other methods exist whereby Agway can transfer
computer information from one building to another . Now,
therefore , be it
RESOLVED, That the request from Agway, Inc. to install
a computer cable in the bed of Fulton Street , be denied.
Carried Unanimously
Unauthorized Removal of City Trees
The owner of property at 110-112 Stewart Avenue hired
R $ R Tree Service to remove two City trees in front
of this property. This was done without permit or
knowledge of the City of Ithaca.
Resolution
By Commissioner Slattery: Seconded by Commissioner Stone
RESOLVED, That the property owner and the tree service
company be notified that any work done on the street
right of way in the City of Ithaca may be accomplished
by permit only. Be it further
November 25 , 1987 217
-5-
RESOLVED, That two new trees be planted in the area and
that the purchase price and cost of planting these trees
be charged to the property owner, and be it further
RESOLVED, That the R $ R Tree Service not be allowed
to perform any work on City property for a period of
six months from the date of this resolution.
Discussion followed on the floor in regard to the condition
of the trees at the time they were removed and the cost
to the property owner for replacement .
A vote on the resolution resulted as follows :
Ayes (3) Slattery, Stone , Gerkin
Nays (2) Daley, Gutenberger
Motion Defeated (lack of four
positive votes)
Further discussion followed on the floor.
Mayor Gutenberger suggested that the BPW look into other
similar situations to make sure that they were handled
in the same way. He also requested that the property
m owners be notified before action is taken. The Mayor
Q referred the issue back to the Committee of the Whole
for further review and assessment , after which, the issue
will be brought before the Board.
PARKING & TRAFFIC ITEMS
Request to Install Monument in DeWitt Park
Dannie Wheeler, representing Sidney Camp #41 Son' s of
Union Veterans , has requested that his organization be
allowed to install a monument in DeWitt Park relating
to veterans of the Civil War.
Resolution
By Commissioner Stone : Seconded by Commissioner Gerkin
RESOLVED, That the proposal from Dannie Wheeler be approved
pending approval of the exact location by staff and pending
approval by the Landmarks Preservation Commission.
Carried Unanimously
WATER AND SEWER ITEMS
Request to Waive Penalty - Water and Sewer Billing
Mr. Ping-Lee Wang has asked the oar to consider waiving
the penalty portion of a water and sewer bill because
the bill was sent to the wrong address .
Resolution
By Commissioner Gerkin: Seconded by Commissioner Daley
RESOLVED, That the penalty portion of a water and sewer
bill sent to Mr. Ping-Lee Wang be waived because there
was a misunderstanding about where the bill should be
mailed. The amount to be waived is $27 . 33.
Commissioner Gerkin further explained that he has discussed
this with the City Chamberlain and that Mr. Ping-Lee
Wang has several other properties that are constantly
shifting from one name to another in the family. The
family has now moved out of town. As Mr. Ping-Lee Wang
is very difficult to understand, he suggested thatin the
future we have everything in writing before we waive a penalty
such as this .
A vote on the resolution resulted as follows :
Carried Unanimously
November 25 , 1987
218
-6-
REPORT OF SPECIAL COMMITTEES :
Au it Report
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That bills as listed on the following abstracts
be approved for payment :
Abstract No . 22
General Fund . . . . . . . . . . . . $125 , 834 . 95
Water $ Sewer Fund . . . . . . . . . . . $ 2 , 899 . 01
Joint Activity Fund. . . . . . . . . . . $ 5 , 008 . 57
and be it further
RESOLVED, That the bills receivable be approved and ordered
rendered.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT OF BOARD LIAISON
Valentine Place Project
Commissioner Daley reported that the Planning and Development
Committee has sent a recommendation to the BZA to hear
the appeal of four parties in regard to Valentine Place .
The basis for the recommendation was the status of Woodcock
Street . Due to the uncertainty of it actually being
a city street and whether we are going to take possession
of it , the building permit issued for the Valentine Place
project was contingent upon having access -through a city
street .
The BZA will meet on Monday. November 30 , 1987 to discuss
this matter .
Discussion followed on the floor.
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 00 P.M.
BeXty F. oo e o n C. Guten erger
Deputy ity Clerk ayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
NOVEMBER 251, 1987
14048 John Ford G2122 27.89
14049 Lawrence Parlett G2122 32.91
14050 Donald Sewald G2122 29.48
14051 Town of Ithaca G2374 65.36
14052 Town of Ithaca G2374 540.39
14053 Gerard Cox F2144 9.00 G2122 6.00
14054- Quality Rentals F2144 9.00 G2122 6.00
14055 Linda Schutt F2144 9.00 G2122 6.00
14056 Karen Hicks F2144 9.00 G2122 6.00
14057 Louis Picciano & Son F2142 107.60
14058 Louis Picciano & Son F2144 1151.78
14059 Paolangeli Contractors F2144 796.36
14060 Alfred A Schoneman F2144 462.00 G2122 367.91
14061 Lawrence Hardesty F214-4 529.20
14062 Robert Lama F2144 583. 20 G2122 637.20
14063 G Pollonari F2144 333. 14 G2122 123.51
14064 James Everts F2144 983.86
14065 Lambrou,Young,Steh, & Gerkin G2122 35.74
WR SR
TOTAL 3988. 14 TOTAL 1884.69
TOTAL 5872.83
APPROVED
TA
NANCE COMMITTEE
2177 Lee Knuppenburg A1710 689.25
2178 Town of Ithaca A1710 279.88
2179 City of Ithaca WR & SR Div A1710 418.39
TOTAL 1387.52
BOARD OF PUBLIC WORKS PROCEEDINGS 219
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. December 9 , 1987
PRESENT:
Mayor u-tenber er
Commissioners (5) Daley, Nichols , Reeves , Slattery, Stone
ABSENT:
Commissioners (1) Gerkin (excused)
OTHERS PRESENT:
Asst . Supt . of Public Works - Fabbroni
Deputy City Clerk - Poole
Common Council Liaison - Hoffman
Deputy City Controller - CLfferillo
Purchasing Agent - Clynes
City Engineer - Gray
City Chamberlain- Parsons
Supt . of Public Works - Dougherty
MINUTES:
Approval of Minutes of November 25 , 1987 Meeting
CD By Commissioner Daley: Seconded y Commissioner Slattery
RESOLVED, That the Minutes of the November 25 , 1987 meeting
be approved as published.
co Carried Unanimously
m
Q ADDITIONS TO THE AGENDA:
Commissioner Slattery requested the addition of an item
for the correction of Invoice #13918 in the Water & Sewer
Fund section of the Audit Report .
No Board member objected.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD
Ned Mac sou , Owner of Rullo ' s , 411 College Avenue
Request to put Christmas Lights on College Avenue
Ned Machsoud owner of Rulloffs on College Avenue addressed
the Board with an inquiry about putting some lights on
the newly planted trees on College Avenue in front of his
establishment . He also presented the Board with a petition,
signed by other area merchants on College Avenue , requesting
permission from the City of Ithaca to put Christmas lights
on the trees in front of their establishments.
Mr. Machsoud presented the petition to the board and asked
them to consider their request for this year. If it is
not possible to grant their request this year, please
consider it for next year.
Discussion followed on the floor.
Motion to Refer to Committee of the Whole
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That the matter of putting Christmas lights
on the newly planted trees on College Avenue be referred
to the Committee of the Whole .
Carried Unanimously
REPORT OF COUNCIL LIAISON
Alderperson Hoffman reported on the action of Common Council
at the last meeting in regard to the increase of parking fines .
He reported that Council liked the idea of additional tickets
for repeat offenders .
Council voted against the parking fine raise .
December 9 , 1987
-2-
220 Mayor Gutenberger reported thatthere was a tie vote to
table and that he was the one who cast the tie vote . He reported
that his rational was to see how this multiple ticketing
policy works out .
Commissioner Nichols stated that there was a slight difference
in what council voted and what the BPW had discussed. :
The BPW' s aim was particularly at the people who stayed all
day at one meter and received only one ticket and the Council
was also concerned with the people who just fed the meter
all day. The parking rules say that you are not supposed
to park more than two hours .
A concern that was also expressed by the Common Council was
that if a car that was parked for more than two hours and
there was time on the meter, how would you prove that it
had not been moved and returned later.
Discussion also followed in regard to what the minimum raise
in fines is before it requires the approval of the judge.
Alderperson Hoffman reported that other action the Common
Council took was the requirement of Environmental Review
for the permit for the Farmer ' s Market for their one year
request . He further reported that the BPW should be aware
that this was the first time an Environmental Review has
been requested for an annual permit and that for future
actions the Environmental Review can be carried out as an
action by a city body.
Mayor Gutenberger reported that one of the stipulations of
Common Council was that a written statement be obtained from
NYS on whether the Farmer' s Market or any other activities
can legally be held on that land.
Discussion followed on the floor in regard to when an
Environmental Review is required or needed and the need to
develop a policy and guidelinesis essential .
REPORT OF ASSISTANT SUPERINTENDENT:
Assistant Superintendent Fabbroni reported on the following:
1 . Water and Sewer Plant
We are now six weeks into the testing of the new Water and
Sewer Plant . Everything is not perfect and we are fine tuning
the systems . - We are working to build in a few more items
of flexibility and are putting out about 10% of the incoming
load that we were , prior to the change to the new plant .
2 . Youth Bureau
We have about finished the sidewalk work around the Youth
Bureau.
3. Elm Street
We have inised the sidewalk work on Elm Street.
4. Parks
With t-econtinuing good weather we are able to catch up
on the brush and tree removal in the parks .
5 . New Welder
We now have our new welder and have put it to good use on
truck repairs .
6. Seminar - Hazardous Waste and the Right to Know Laws .
Asst . Supt . Fabbroni reported that he recently attended
a Seminar on Hazardous Waste . You will be hearing more about
our duties and obligations as far as having a program and
educating the employees about hazards they see in the work
place .
December 9 , 1987
-3- 221
7 . Catchbasins
We are putting a catchbasin on the corner of First and
Franklin Streets (Watts Lot) . The area will continue
to be a problem until the area is reseeded and/or in some
way developed because it is a large bare area and when
the dirt is dry it blows into surrounding neighborhoods .
Commissioner Nichols questioned the owner' s responsibility
with this recurring problem.
Engineer Gray reported that the Building Department is
looking into the problem and that there is nothing explicit
enough in our ordinance to deal with this , however the
Planning Board is looking into the problem.
8. Cliff Street Project
We are now in the process of stockpiling the materials
needed for the Cliff Street Project for next year.
9. Recycling
The recycling program is going very well . The Recycling
Incentive Award is presently at $275 . 00 and tomorrow,
December 10, 1987 , it will be $300 . 00 .
G)
00 Mayor Gutenberger asked Assistant Superintendent Fabbroni
m if there hadi been any attempt to get together with the
Q Charter and Ordinance Committee in regard to the Recycling
Incentive Award issue .
Discussion followed on the floor in regard to the reward
system.
Further discussion followed on the floor in regard to
the time of pick-up for the recyclable trash and the method
of pick-up.
Mayor Gutenberger asked Asst . Supt. Fabbroni to look into
the method of how the notices to residents that they were
not recycling properly were distributed as he has received
several complaints .
Asst . Fabbroni explained in detail how the notices were
distributed and when they were used. He further explained
that the notice .did have a statement included to disregard
if it does not apply.
REPORT OF THE CITY ENGINEER
Engineer Gray _r_e_p_6__rt_e_J on the following:
1 . Collegetown Phase II
Engineer Gray reported that they are presently trying
to get the paper work completed for the Collegetown Phase
II contract , the Collegetown Parking Garage and the Youth
Bureau.
2 . Collegetown Parking Garage
The Collegetown Garage Contract is basically finished.
There is a physical problem with a manhole in the entrance
to the garage which needs to be resolved in a way that
meets our concerns about the deck.
3. Street Lighting
There will be a request for proposals for a complete review
of the city street lighting. Engineer Gray reported that
research was necessary before the proposals could be drawn
up.
4. Sidewalk Projects
Sidewalks are now un ergoing inspections for spring contracts .
December 9, 1987
-4-
222
S . Youth Bureau Project
Engineer Gray reported that he has a tour with the Architect
at the Youth Bureau on Thursday, December 10 , 1987 and
a meeting with the General Contractor on Monday, December 14 , 1987 .
6. Renovations to fire Stations
The Architect has been instructed to start design development
on the renovations to the fire stations . There are a
series of recommendations that were made by the architect
that were not in the original scope . The fire department
feels these changes are necessary in terms of energy conservation.
7 . New Fire Stations
The fire department and volunteers are concerned that
the new fire stations have been shrunk so small that they
might not be able to serve all their functions . They
will house all of the fire equipment but will they attract
the bunkers and serve the volunteer companies meeting
rooms?
8 . Green Street Garage
The City is iroing investigative work at the Green Street
Parking Garage . Anchors for the pre-stressing cables
that run through the garage need repairs as well as other
minor repairs .
HIGHWAY ITEMS
City Trees - 110-112 Stewart Avenue
Resolution
By Commissioner Slattery: Seconded by Commissioner Daley
WHEREAS, The two trees at 110-112 Stewart Avenue were
cut down due to the property owner mistakenly thinking
they were his responsibility, now, therefore be it
RESOLVED, That the City replant two trees at that location
in the spring of 1988 , and be it further pms
RESOLVED, That the owner of the property, Daniel Liguori ,
be required to pay for the purchase price of the trees .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Unauthorized Removal of City Trees
Discussion followed as a result oT the previous resolution
in regard to the R & R Tree Service that was hired to
remove the trees .
The resolution regarding the tree removal by R & R Tree
Service at the November 25 , 1987 meeting stipulated that
the R & R Tree Service not be allowed to perform any work
on City property for six months from the date of the resolution,
however, the present resolution did not reflect that stipulation.
It was recommended that the contractor be aware of the
City' s rules and regulations regarding this particular
situation and that this be referred back to the Committee
of the Whole for further discussion. This issue will
be brought before the Board at the next scheduled meeting.
Motion to Refer to the Committee of the Whole
Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
RESOLVED, That the issue of R $ R Tree Service ' s suspension
from performing any work for a period of six-months in
the City of Ithaca be referred to the Committee of the
Whole .
Carried Unanimously
December 9, 1987
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223
Correction of Water $ Sewer Invoice #13918
Commissioner Slattery reported that t ere is an error
of $157 . 50 on Invoice #13918 for a dump truck rental and
requested that the item be deleted from this invoice .
Resolution
By Commissioner Slattery: Seconded by Commissioner Daley
RESOLVED, That the item for a dump truck rental in the
amount of $157. 50 on Invoice #13918 be deleted from the Water
and Sewer Fund and Account #G2414 and added to the Joint
Activity Fund portion of the audit report .
Carried Unanimously
PARKING AND TRAFFIC
Request for Par ing - Ithaca Child Care Center, Inc .
A request has been received from the Ithaca Child Care
Center, Inc. for drop off locations in front of their places
of business .
Resolution
By Commissioner Nichols : Seconded by Commissioner Daley
RESOLVED, That a temporary "no parking" zone be established
()7) at the westernmost parking space in front of the former
ED County jail , until September 1, 1988.
m Discussion followed on the floor.
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A vote on the resolution resulted as follows :
Carried Unanimously
Irving and Oxford Place Parking
Commissioner Nichols reported that the parking arrangements
for Irving and Oxford Place is on a 90-day trial basis
and will end at the end of 1987 . This issue will be discussed
at the next Committee of the Whole .
CREEKS, BRIDGES, PARKS ITEMS
Request to use Washington Park for Fund Raiser
A request has been received from David Graff regarding
the use of Washington Park for a fund raising event . This
fund raiser is for the benefit of Loaves & Fishes and
the Kitchen Cupboard.
Resolution
By Commissioner Stone : Seconded by Commissioner Slattery
RESOLVED, That the City Attorney be asked for his opinion
on the liability involved with allowing volunteers to
camp overnight in Washington Park, and be it further
RESOLVED, That the Fire Chief be asked for his advice
on the possibility of allowing barrel fires to be used
for this event .
WATER AND SEWER ITEMS
Request to Petition -Tor 0 & M Reimbursement Rate
A request has een received from the New York Water Pollution
Control Association, Inc. requesting that the operators
of wastewater treatment plants petition the Governor to
increase the rate of 0 $ M reimbursement for the 1988-1989
budget year.
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That this request be referred to the Special
Joint Subcommittee for their action.
x
Carried Unanimously
Request for Installation Charges for Storm_ Sewer
A request has been received rom the E. F. Hayward Co . ,
Inc. , regarding a bill for a storm sewer installed at
401 Eddy Street .
December 9 , 1987
224 -6-
Resolution
By Commissioner Daley: Seconded by Commissioner Slattery
WHEREAS, Confusion exists as to the information given to the
the contractor before start of construction, now therefore , be it
RESOLVED, That bill #2074 to Steven Fontana of 401 Eddy Street
be expunged and a new bill be prepared representing the average
between the original estimate and the actual bill , and be
it further
RESOLVED, That all future estimates for this type of work
be given as estimates only, and that it be emphasized that
the work will be done on a cost/plus basis .
Discussion followed on the floor in regard to the difference
in the estimate and the bill . The estimate was based on the
cost of a job done nearby in 1984. The Water and Sewer Department
did the work in 1984. Due to the need for expediance on E. F.
Hayward' s part , the Streets and Facilities Department performed
the work which billed E. F. Hayward at the actual cost , because
one division of the city did it rather than the other.
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT OF SPECIAL COMMITTIES
Au it Report
Resolution
By Commissioner Daley: Seconded by Commissioner Stone
RESOLVED, That bills as listed on the following abstracts
be approved for payment :
Abstract No . 23
General Fund . . . . . . . . . . . . . $ 33 , 416 . 84
Water & Sewer Fund . . . . . . . . . . $ 12 , 889 . 94
Joint Activity Fund. . . . . . . . . $ 24, 573 . 90
Capital Projects . . . . . . . . . $107, 082 . 46
Abstract No. 46
Ithaca Area Wastewater Treatment Plant Capital Project
. . . . . . . . .. $121, 601. 58 , and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
REPORT OF BOARD LIAISON
It aca Farmers Market
Commissioner Daley reported that he is now the Planning and
Development Board Liaison to the Ithaca Farmers Market and
will be able to give more up-to-date information as it progresses .
Non-Metered Ticket Personnel
Commissioner Daley reported that we will not be able to have
ticket personnel issue tickets for non-metered violations .
Attorney Nash will be putting together further information
for the next Committee of the Whole meeting.
Commissioner Nichols reported that there will be a SPAG meeting
to consider their report on December 15 , 1987. The Planning
Department has copies of the report and included in this report
are recommendations involving such things as park commission.
Commissioner Reeves reported that Cortland is looking at Ithaca' s
Mandatory Recycling_ program, to use as a guideline for the
Cortland area.
December 9 , 1987
- 7- 225
Commissioner Nichols reported that the Tompkins County Board
of Representatives passed a motion that committed themselves
to having a centrally located baling station with a recycling
facility.
Mayor Gutenberger reported that he has been in contact with
Mary Call , and that she suggested a committee be developed
soon. She also suggested that we get a group together very
soon to work on the location and the possibility of joint
usage .
ADJOURNMENT
On a motion the meeting adjourned at 5 : 27 P.M.
Bet y F Poole J n C. Gutenberge:
Deputy ity Clerk or
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BOARD OF PUBLIC WORKS PROCEEDINGS 227
CITY OF ITHACA
Regular Meeting 4 : 00 P.M. December 23 , 1987
PRESENT:
Mayor Gutenberger
Commissioners (S) Gerkin, Nichols , Reeves , Slattery, Stone
EXCUSED:
Commissioner Daley
OTHERS PRESENT:
Supt . of Pu lic Works - Dougherty
Asst . Supt of Public Works - Fabbroni
Deputy City Clerk - Poole
Council Liaison - Hoffman
Deputy City Controller - Cafferillo
City Engineer - Gray
Junior Engineer - Santora
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger leJ all present in the Pledge of Allegiance
to the American flag.
MINUTES :
Approval of Minutes of December 9, 1987
Mayor Gutenberger requested that the approval of the
(n December 9 , 1987 minutes be postponed until the BPW meets
Q on January 13 , 1987 .
ADDITIONS TO THE AGENDA:
Commissioner Slattery requested the addition of a Water &
Sewer item #XVII to the Agenda - Request to Augment Existing
Capital Project Fund.
Commissioner Slattery requested the addition of . a Buildings
$ Properties item #XII to the Agenda - Call for a Public
Hearing - Sidewalk Assessments .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Mayor Gutenberger reported that he has received an update
from Larry Fabbroni of 1987 accomplishments -- A synopsis
of the major activities of the Streets and Facilities Department
for 1987 and a listing of major goals and objectives of
projects for 1988 . He reported that he would circulate
the report to the Board, Common Council members and some
of the other boards and committees and further stated he
would send copies to the news media and the Neighborhood
Civic Associations .
Mayor Gutenberger reported that Commissioner Slattery' s
term expires at the end of 1987 and he has declined to join
the BPW next year. He thanked Commissioner Slattery on
behalf of himself and the BPW and wished him well .
The BPW Board and staff thanked Commissioner Slattery for
his service .
Mayor Gutenberger reported that Commissioner Nichols will
be leaving the BPW and will become a member of the Common
Council . He commended him for his outstanding service on
the BPW.
Mayor Gutenberger reported that Commissioner Reeves has
agreed to serve again on the BPW.
December 23 , 1987
-2-
228 REPORT OF COUNCIL LIAISON: u
Council Liaison Hoffman reported that this is the end of
his term as Council Liaison and that he has been serving
for four years . He stated that it will be up to Mayor Gutenberger
who will be taking the position of liaison next term. He
also told the BPW how much he has appreciated working with
them and that the meetings were always interesting. Council
Liaison Hoffman thanked the BPW for their hard work and
further stated that Common Council appreciated the work
of the BPW.
The BPW members thanked Alderperson Hoffman for his service .
REPORT OF SUPERINTENDENT:
Appointments
Supt . Dougherty reported that he has appointed the following
persons :
Donald L . Letts to the position of Maintenance Worker
at an hourly rate of $5 . 11 at Streets and Facilities ,
effective November 30, 1987 ;
Clifford Murphy to the position of Maintainer at an
hourly rate of $6 . 44 at Streets and Facilities , effective
December 14 , 1987 ;
Dale W. Burlingame to the position of Maintenance Worker
at an hourly rate of $5 . 14 at Streets and Facilities ,
effective December 14 , 1987 ;
and he asked the Board' s concurrence .
Resolution
By Commissioner Stone : Seconded by Commissioner Nichols
RESOLVED, That the Board approves the appointments as presented
by Superintendent Dougherty.
;'Car.xed Unanimously
Discussion followed on the floor in regard to the Civil
Engineer position and the residency requirement required
by Civil Service .
REPORT OF ASSISTANT SUPERINTENDENT
Assistant Superintendent Fabbroni reported on the following:
Collegetown - There was extra cleanup in the Collegetown
area this past week probably due to Christmas break
and that trash cans had been scattered all over.
Sewer Plant - Phase I of the Wastewater Treatment Plant
is now completed and we have entered into Phase II .
Our own personnel will be operating this part of the
plant under the guidance of the contractors . Asst .
Fabbroni reported that a number of major problems have
been resolved but there are endless little things that
cause the biggest arguments .
Gas Tanks - The lines to the gas tanks at Streets and
Facilities developed a leak and it was necessary to
\ dig them up to find the leak. We are proceeding with
the installation of a new meter system.
Storm Sewers , Etc. - With the unusual good weather we
are experiencing Tor this time of year the Streets
and Facilities Department is clearing ditches and storm
sewers , routing water run-off from springs to ditches
and storm sewers before it turns into ice .
Handicapped Accessibility Provision - We have started
To install the doors and stalls that are necessary
for the handicapped accessibility to the restrooms
and court facilities at the Hall of Justice .
December 23, 1987
-3- 229
REPORT OF CITY ENGINEER
city Engineer Gray reported on the following:
Wastewater Plant - Chief Operator Gary Gleason set up three
beakers of water in a window in the sun, one influent to
the plant , one of effluent water and one of drinking water
to compare . The drinking water beaker and effluent beaker
were almost identical in appearance . Largely, the sole
distinction between the two was that the drinking water
beaker had bubbles clinging to it .
Lead Testing - Commissioner Slattery asked Engineer Gray
if we test or lead in our water supply.
Engineer Gray reported that the City tests our water for
lead at both ends , and that our wastewater is also monitored.
Cliff Street - The Engineering Department is now pulling
together the Cliff Street Report. Some drawings and tables
are now in the final stages . Hopefully the report will
be completed early in January.
CY) Street Lighting - A street lighting study will be conducted
in the near future. One of the questions to be addressed
will be whether it will be worthwhile to expend a lot of
m money to purchase a new lighting system.
Q Contractors Bill - There will be a bill from Edward Joy
in relation to t e closing out of a construction contract
for the Dryden Road Parking Garage project . - It will be
necessary to come back before this board with the old bill
to be rescinded and a new bill approved.
Water Treatment Plant - Engineer Gray reported that he would
be making recommendations on the water treatment plant
improvements . He reported that it was his intention that
the project was to go through the Capital budgeting process
but that the Planning Department had .dropped-it because
not enough information was submitted.
Capital Budget - Engineer Gray reported that he put into
the Capital Budget a recommendation for a Capital Project
having to do with distribution system improvements and that
probably will be funded out of water rates and monies set
aside for capital projects . There are questions as to whether
the City would do the building internally or would contract
it out. He also reported that the Superintendent of Public
Works , Jack Dougherty, feels that .the Capital Projects should
be performed out of house .
Thurston Avenue Bridge - The repairs on the Thurston Avenue
Bridge t at were not done has become more complicated than
expected. It will be necessary to do a more complete study
on the Thurston Avenue Bridge . The bridge was downgraded
from 20 tons to 17 tons and this in effect blocks the fire
department from using the bridge and cuts down on response
time . The state has changed how it rates bridge decks from
when the bridge was designed in 1960 to when it was rated
in 1975 . Engineer Gray reported that he has asked the state
to go back and look at it again and advise him what can
be done to raise the rating to 20 tons so that the fire
department will be able to use it .
Engineer Gray would like to incorporate the work necessary
to upgrade the bridge rating into the sidewalk and some
the other work needed in the bridge abutments so that
all the repairs can be accomplished at one time .
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December 23, 1987
-4-
230 The Thurston Avenue bridge needs to have the rating raised
also as it was designed and derated for the same reasons
as the Giles Street bridge .
Yourth Bureau - Engineer Gray has been meeting with the
contractor and architects in an effort to thin out a list
of things that are not agreeable to him at this time . He
will keep the board informed as the plans progress .
BUILDING AND PROPERTIES ITEMS :
Call for a Public Hearing - Sidewalk Assessments
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
RESOLVED, That the schedule of sidewalk assessments be approved
and levied against the respective property owners in accordance
with Section 5-30 of the City Charter as codified, and that
a public hearing on said levy be held at the regular meeting
of the Board of Public Works on January 13 , 1988.
Discussion followed on the floor.
Carried Unanimously
HIGHWAY ITEMS
R & R Tree Service - Removal of Trees at 110-112 Stewart
Avenue
R & R Tree Service of Trumansburg removed two trees at the
request of the owner at 110-112 Stewart Avenue .
Resolution
By Commissioner Slattery: Seconded by Commissioner Stone
RESOLVED, That the R $ R Tree Service be notified that no
work is to be done on City property without a permit and
that any further unauthorized work by them will result in
legal action by the City.
Carried Unanimously
PARKING AND TRAFFIC ITEMS
Oxford Place & Irving Place Parking
Resolution
By Commissioner Nichols : Seconded by Commissioner Gerkin
RESOLVED, That on a 90-day trial basis , starting January 1, 1988
the parking regulations on Oxford Place and Irving Place
shall be changed to :
1) No parking on the south side of both streets .
2) Parking on the north side of both streets shall be
permitted at any time except from Monday through
Friday between 9 a.m. and 12 Noon on Oxford Place ,
and between 12 Noon and 3 p.m. on Irving Place .
Discussion followed on the floor in regard to why this was
a trial basis for 90-days as this parking regulation has
already been in progress for a 90-day trial period.
Commissioner Nichols responded that the feedback he has
.received from the trial parking regulation has been positive a
and there has been some noticeable effect . He has also
received favorable written comments . The residents on Oxford
and Irving Place _ are very satisfied and the people on
Delaware Avenue have noticed increased problems as a result
of the parking. This regulation does add to an increase
in night parking but works well for the residents as it
keeps the commuters out .
December 23, 1987
-5- 231
Commissioner Nichols reported that the reason for not making
the parking regulation permanent was that Alderperson Booth
has suggested that we consider expanding this regulation
to cover a broader area as this regulation appears to be
working well . Alderperson Booth' s suggestion was to have
this parking regulation for another 90-day trial period
and to look into other areas during this time.
A vote on the resolution resulted as follows :
Carried Unanimously
WATER AND SEWER ITEMS :
Request to Augment Existing Capital Project Fund
Resolution
By Commissioner Gerkin: Seconded by Commissioner Nichols
WHEREAS, The City Council authorized $1 , 500 , 000 for Water
System Improvements in September 1984, and
WHEREAS, The total money borrowed against that authorization
to date is $1 , 250 , 000 , but the current estimate for charges
on all three projects to close them out is $1 , 265, 000 . Now,
therefore , be it
m RESOLVED, That the Controller be authorized to augment the
existing capital project fund by an amount not to exceed
Q $20 , 000 from the Water Fund.
Discussion followed on the floor.
Deputy City Controller Cafferillo explained that the original
authorization was $1, 500 , 000. There were a number of segments
to the project . When we borrow money on bond anticipation
notes , we are only allowed three (3) years to complete the
project . When we were approaching the end of the third
year we paid off the bond anticipation notes that were out-
standing and had. not been spent acid we were attempting
to close the project out . . Now we are going ,to.;.:current funds
to complete the project and any future improvements will
be new projects . This will come from" the current operating
fund and will allow us to complete the two remaining projects .
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT OF SPECIAL COMMITTEES
-Au it Report
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
RESOLVED, That bills listed on the following Abstract be
approved for payment .
Abstract No . 24
General Fund . . . . . . . . . . . . . $77 , 860 . 61
Water & Sewer Fund . . . . . . . . . . $22 , 939. 07
Joint Activity Fund. . . . . . . . . . $16 , 998 . 98
Capital Projects . . . . . . . . . . . $83, 893 . 04
and be it further
RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
December 23 , 1987
232 -6-
Appointment of Civil Engineer
The Superintendent of Public Works intends to appoint Carlos M.
Laguette as Civil Engineer in the Engineering and Utilities
Division. The education and experience that Mr. Laguette
would bring to the Department is worthy of a salary above
the minimum of the range .
Resolution
By Commissioner Slattery: Seconded by Commissioner Gerkin
RESOLVED, That the Board of Public Works request Common
Council to establish the salary of Mr. Laguette at $34, 000 ,
effective with his appointment on January 11, 1988 . "'
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT OF BOARD LIAISON
Commissioner Nichols reported that SPAG has met and recommended
that their goals be adopted and the Trowbridge Report be
used as a resource in the future planning of Stewart Park.
The committee set the following priorities for their future
goals .
1) Creation of a Parks Commission
2) A request that something quickly be done about
stabilizing the boathouse building with pier
as it is sinking rapidly.
Commissioner Nichols commented that the people on the
committee want to work positively now and that there is
a chance to really go ahead.
Mayor Gutenberger reported that there is also a resolution
recommending that Common Council r_escindod its; motion that
designates the Neiderkorn Plan as the official..'concept plan
for Stewart Park and that this basically me_ans �'-that the
Neiderkorn Plan ends up as a resource_ material for any
future designs and is not the official plan.
UNFINISHED BUSINESS
A -Hoc Committee - Landfill
Mayor Gutenberger reported to the BPW that the Ad Hoc Committee
that has been set up with the county on the .baling and transfer
station, recycling, location, joint usage, etc. _ -
has not met with the County. At the request of the County
Board they have not assembled that committee as yet- because
they are not at a stage where there is something to discuss
with the City. Hopefully after the first of the year they
will be ready to meet . Mayor Gutenberger reported that
he has reminded members of the County board of the Common
Council Resolution that the sight of the landfill , at the
request of the City, should be along the Route 13 corridor
and not be located in such a location that Aurora, Cliff,
East State , or Hector Streets be used.
Mayor Gutenberger also reported that the news media has . v
reported that there is to be further testing on other than
the DR- 7 sight,
Commissioner Stone reported that at the County Planning
Board Meeting, Frank Liguori made mention of the City' s
Resolution. She also reported that the committee discussed
this issue and agreed that the first priority should be
the route to the landfill site .
December 23 , 1987 233
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Mayor Gutenberger presented Commissioner ' s Slattery and
Nichols with their BPW name plates and thanked them on behalf
of the City of Ithaca and the BPW for their service .
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 05 p .m.
Betty F. Poole Jo C: G;uten erger' /
Deputy City Clerk Mayor
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