Loading...
HomeMy WebLinkAboutMN-BPW-1986 BOARD OF PUBLIC WORKS PROCEEDINGS 305 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. January 8, 1986 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Gerkin, Nichols , Stone , Slattery OTHERS PRESENT: Supt . of Public Works - Dougherty Asst . to Supt. of Public Works - Priore City Engineer - Novelli Common Council Liaison - Hoffman City Controller - Spano Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli City Attorney - Stumbar Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: O Mayor Gutenberger l—eU all present in the Pledge of Allegiance O to the American flag. 0 MINUTES: ( ) Approval of Minutes of December 11 , 1985 Meeting (0 By Comm. Gerkin: Seconded by Comm. Stone —� Q RESOLVED, That the Minutes of the December 11, 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Nichols requested that Items B, C, and D - Payment Requests be added to the agenda. No Board member objected. Finance, Personnel and Administration Committee Comm. Albanese requested the addition of two appointments under Item B - Personnel Appointments , and that Item C - Assistance to Supt . of Public Works and Streets and Sanitation Supervisor resolution be moved to "New Business". No Board member objected. ELECTION OF VICE-CHAIR Mayor Gutenberger requested that the Board elect a Vice-chair. NOMINATION OF VICE-CHAIR Comm. Gerkin nominated Comm. Stone for the position of Vice-chair. Comm. Albanese seconded the nomination. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That' Comm. Stone be appointed to the position of Vice- Chair for the Board of Public Works . Carried Unanimously COMMUNICATONS FROM THE MAYOR Common Council Liaison Mayor Gutenberger welcomed Alderperson Dan Hoffman back to the Board as Council Liaison. Department of Social Services Location Report Mayor Gutenberger- reported that the County Board has agreed to table their final action to move DSS out of the City facility up to the hospital until February 18th. The City and County Planning staffs will be working very closely in the next few weeks to come up with a proposal . He requested that the City Controller, Planning & Development Director, Building Commissioner, and Supt . of Public Works serve on a committee to get together with the Council , the County and various departments to see what kind of a package can be put together. 306 -3- January 8 , 1986 Bids for Replacement of Two Water Mains City Engineer Novelli reported that bids will be solicited for replacement of 2 water mains over the Stewart Avenue Bridge -over Fall Creek next week. This is part of the water system improvement capital project that was created a year ago. WATER AND SEWER COMMITTEE: Access to Safe Deposit Box - IAWWTP By Comm. Nichols : Secon ed by Comm. Gerkin RESOLVED, That the Board of Public Works authorizes the City Chamberlain, Debra A. Parsons , and the City Controller, Joseph A. Spano , to have access to .the safe deposit box of the Ithaca Area Wastewater Treatment Plant project , at the Security Norstar Bank, for the retention of securities pledged in exchange for retained percentage . Carried Unanimously Payment Request - Stearns & Wheler By Comm. Nichols : Seconded y Comm. Gerkin RESOLVED, That payment requests from Stearns $ Wheler for professional engineering services in connection with the Design and Construction of monitoring stations at the Ithaca Area Wastewater Treatment Plant , be approved in the total amount of $2 , 631 . 58 . Carried Unanimously Payment Request - M. Hubbard Construction, Inc. By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That a payment request from M. Hubbard Construction, Inc. for construction services rendered in connection with the monitoring stations at the Ithaca Area Wastewater Treatment Plant , be approved in the amount of $55,157.b0 . ._Carried Unanimously � - Payment Request - L. Richard Stumbar, Esq. By Comm. Nichols : Seconded by Comm. er in RESOLVED, That a payment request from L. Richard Stumbar, . Esq. for legal services rendered in connection with the construction of the Ithaca Area Wastewater Treatment Plant, be approved in the amount of $192 . 50 . Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - V. Giordano Construction $ Supply By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from V. Giordano Construction $ Supply Corp. for services rendered in connection with repair to the sidewalk on the 200 block of Spencer Street , be approved in the amount of $291 . 34. This was done in connection with the City' s 1985 sidewalk repair program. Carried Unanimously Payment Request - Ithaca City School District By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from the Ithaca City School District for services rendered in connection with the installation of a handicap-access curb cut at the corners of Mitchell Street/Elmwood Avenue and Mitchell Street/Cornell Street , be approved in the amount of $538 . 50 , This was done in connection with the City' s 1985 sidewalk repair program. f Carried Unanimously Request for Street Lights - Cherry Street Complex By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the proposal for installation and annual cost 4 of street lights in the Cherry Street Industrial Park area be referred to the Streets and Facilities Committee . i Carried Unanimously Bid Return - Mattress Style Gabions ' Bi s were received on December 27 , 1985 for mattress style 4 gabions for the Fall Creek bank stabilization project . Y -2- January 8 , 1986 307 Committee Assignments Mayor Gutenberger reported that he has changed the committee structure of the Board. In order to involve more members of the Board and not to add any burdens to them he has taken the four existing committees of the Board and condensed them into three committees . There will be four members of three committees as follows : WATER AND SEWER COMMITTEE PARKING, TRAFFIC AND TRANSIT COMMITTEE Harold Gerkin.. Chair Benjamin Nichols ., Chair Benjamin Nichols, Vice-Chair Charlotte Stone, Vice-Chair Donald Slattery Carol C. Reeves Marc Albanese Donald Slattery STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE Charlotte Stone, Chair Harold Gerkin, Vice-Chair Marc Albanese Carol C. Reeves AUDITS: To rotate among Board. GRIEVANCES: Gerkin (_) Nichols (� Stone Q BUDGET REVIEW: Committee of the whole ; Marc Albanese, Chair. LIAISONS TO: Capital Projects Review- -- --- - --- - - ----------Nichols and Reeves Commons Advisory Board--- -------- -------- ----Stone Conservation Advisory Council------ - ----=-=-Albanese Hydropower Commission---------- - -------------Nichols Planning Board-- - -- ----------- -- - - - - ---- -----Albanese Special Joint Sewer Committee----- --- ---- ----Gerkin, Slattery & (Schickel) Youth Bureau- -- --- -- - -- ----- --- - - - -- ---------Reeves Six Mile Creek Committee- ----- - - - ------------Gerkin REPORT OF SUPERINTENDENT: Memo from Eric Datz , Building Systems Supervisor Supt. Dougher_t_y__R_a_nUed out copies of a memo from Eric Datz regarding a new product for ice melting that is being used on the Commons with good results . Parts for Traffic Signal at State Street and Stewart Avenue Supt . Dough erty reported that the new parts for the traffic signal at State Street and Stewart Avenue have arrived. The City Electrician is setting up and working on the computer that is involved with it and should have the light installed within 30 days . Work Rules Supt . Dougherty reported that the Work Rules have been distributed and are now in effect . There has been a grievance from both unions involved regarding the work rules . Neighborhood Watch Signs Supt . Dougherty reproted that the Neighborhood Watch signs are in and the Traffic Engineer is looking into the detailed locations . REPORT OF CITY ENGINEER: Youth Center w City Enginner Novelli reported that the contractor is close to completion of the concrete foundation. Sludge Laggon Project City Engineer Novelli reported that the Sludge Lagoon Project is nearing completion. 308 -4- January 8, 1986 Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for supplying mattress style gabions for use in connection with the Fall Creek bank stabilization project , be awarded to Capitol Highway Materials , Inc . for their low bid. Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 1 in the amount of $55 , 028 . 67 for the General Fund, and in the amount of $3,999. 42 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 20) which have been reviewed by the SJS sub-committee, be approved in the amount of $761, 731 . 70. It is further RESOLVED, That bills receivable be approved and ordered _rendered. Carried Unanimously Personnel Appointments and Promotions Me—Supt. of Public Works has made t e following appointments and promotion and he asks the Board' s concurrence : 1. Peter Ginnever, Truck Driver, Streets $ Facilities Division, at $5 . 33 per hour, effective December 29 , 1985 . 2 . Michael Hunt , Laborer, Streets & Facilities Division, at $4. 60 per hour, effective December 29, 1985. 3. John Hoyle II , Truck Driver, Engineering. $ Utilities Division, at $5 . 33 per hour, effective December 29 , 1985. 4. Leanora Butler, Parking Meter Checker, Streets & Facilities Division at $4. 86 per hour, effective January 20 , 1986. S . Jeffrey Overstrom, conditional appointment to Sewer Treatment Plant Operator, Trainee , Engineering & Utilities Division, $10 , 171 annual salary, effective December 2 , 1985 . 6. Cynthia Gardner, Senior Account Clerk Typist , Streets & Facilities Division, at $10, 518 annually, effective January 1, 1986 - promotion. Resolution By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That the Board of Public Works approves the appointment of Peter Ginnever to the position of Truck Driver at $5 . 33 per hour, effiective December 29, 1985 ; Michael Hunt to the position of Laborer at $4. 60 per hour, effective December 29 , 1985 ; John Hoyle II to the position of Truck Driver at $5. 33 per hour, effective December 29 , 1985 ; Leanora Butler as Parking Meter Checker at $4. 86 per hour, effective January 20, 1986 ; Jeffrey Overstrom, conditional appointment to Sewer Treatment Plant Operator Trainee, at $10, 171 annual salary, effective December 2 , 1985 ; and the promotion of Cynthia Gardner, Senior Account Clerk Typist , at $10 , 518 annually., effective January 1, 1986 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Payment Request - Sear-Brown Associates , Inc. By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That a payment request from Sear-Brown Associates , P. C. for professional services rendered in connection with repairs to the Green Street Garage through December, 1985, be approved in the amount of $1 , 776 . 65. Carried Unanimously 1 -5- January 8, 1986 309 Lifting of Tabled Motion From December 11, 1985 Meeting (Request to Install "C it ren at Play" Signs By Comm. Stone : Seconded by Comm. Nichols RESOLVED, That the matter of "Children at Play" signs in the area of Central and Parochial Schools and G. I .A.C. be lifted from the table. Carried Unanimously Discussion followed on the floor. Comm. Stone stated that the matter has been discussed in committee . The committee has been informed that there are 28 signs being placed in that area indicating the slower speed limit, children and school zone . With these signs in place, the committee does not feel there is a need for more signs . Resolution By Comm. Stone : Seconded by Comm. Nichols RESOLVED, That the request to install "Children at Play" signs in the area of Central and Parochial Schools and G. I .A.C. 0 be denied because of the additional signage that is being 0 placed in that area. 0 Carried Unanimously 0 NEW BUSINESS: co Assistance to Supt . of Public Works and Streets and Sanitation Q Supervisor By Comm. Nichols : Seocnded by Comm. Gerkin WHEREAS, the Board of Public Works of the City of Ithaca and the Department of Public Works are committed to the preservation and improvement of the environment, including the safe disposal of toxic wastes , and WHEREAS, the Board of Public Works and the Department of Public Works are taking all necessary preventive and corrective actions in their power to ensure the protec�jon of the quality of the water in the environs of Ithaca, and 0 WHEREAS, this Board regrets the careless action taken by the Superintendent of Public Works and the Streets and Sanitation Supervisor in the disposal of potential. toxic waste, and WHEREAS, the error made in the disposal of 12 drums of paint (about 600 gallons) was made in ignorance of the nature of their contents since the paint had been given to the City by Tompkins County without a detailed description of their ingredients and after several years none of the paint had been used, and WHEREAS, upon receipt of instructions from the Department of Environmental Conservation that there were potential dangers associated with the burial of these drums immediate action was taken, and has been completed with no resultant contamination of ground or water, to safely dispose of these drums at a direct cost to the City of $4, 800 , and WHEREAS, the pressing of criminal charges by the State of New York against the Superintendent of Public Works and an employee of the Department of Public Works for an honest error of judgment serves no useful purpose and will penalize the citizens of Ithaca by causing these individuals to devote much of their time and effort in their defense, and WHEREAS , this Board has complete confidence in the integrity and devotion to the public of John Dougherty and Henry Blake in carrying out their duties as Superintendent of Public Works and Streets and Sanitation Supervisor respectively; now, therefore, be it 310 -6- January 8, 1986 RESOLVED, That the Board of Public Works requests the Mayor, City Attorney, and the Common Council to urge the Attorney General of the State of New York to withdraw the charges against John Dougherty and Henry Blake, and be it further RESOLVED, That if the charges against them are not dismissed, that every resource of the City legally possible be used in the defense of John Dougherty and Henry Blake , and be it further RESOLVED, That the Board of Public Works requests that the Common Council authorize the expenditure of a sum not to exceed $2 , 000 each for the documented expenses incurred by John Dougherty and Henry Blake in their defense . Discussion followed on the floor. Amending Resolution By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That the following RESOLVED be added to the resolution before the 'last RESOLVED: RESOLVED, The Board of Public Works urges Council to enact legislation establishing a policy for paying expenses incurred by City employees in defense of criminal and civil proceedings arising out of any act which occurred while the employee was acting within the scope of his or her employment . " Carried Unanimously Amending Resolution BY Comm. Stone : Seconded by Comm. Slattery RESOLVED, That the word "careless" in the third WHEREAS be deleted. Carried Unanimously Main Motion as Amended A vote on the main motion as amended resulted as follows : Carried Unanimously ADJOURNMENT On a motion the meeting was adjourned at 5 : 30 P.M. Callista F. Paolangell o n C. Gutenb ger Deputy City Clerk ayor / d d a S $ r t i 1 1 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 8, 1986 13265 George Lambrou G2122 25.17 13266 Maurice Neufeld G2122 31.11 13267 Cayuga Apts. , Inc. G2122 31.54 13268 Orson Ledger F2144 21.42 G2122 14. 28 13269 James Iacovelli F2144 20.19 G2122 13.46 13270 Clark Robinson F2144 30.66 G2122 20.44 13271 F. Chapman & T. J. Farrell F2144 20.63 G2122 13.75 13272 Robert Eaiman F2144 30.70 G2122 20.47 13273 Town of Newfield F2378 97.42 13274 Michael Kish F2144 601. 20 13275 Donohue-Halverson F2144 308.02 13276 Joy & Hermogenes Macenas G2122 340.35 13277 Paolangeli Contractors G2650 21.90 13278 William C. Pahl F2142 24.65 13279 Dorothy B. Booth F2144 1821.98 13280 Cornell University G2120 79493.60 13281 First Presbyterian Church G2122 31.11 13282 Theron Johnson F2144 21.42 G2122 14. 28 TOTAL 2998. 29 80071.46 TOTAL $83,069.75 APPROVED BY FINANCE COMMITTEE 1869 Streeter Assoc. A1710 183.84 1870 Wm Lower A1710 25.00 1871 Robert Hedges A1710 15.00 1872 Allen Pike A1710 15.00 1873 Wm Kaninski A1710 25.00 TOTAL 263.84 BOARD OF PUBLIC WORKS PROCEEDING 311 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. January 22, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Gerkin, Nichols , Reeves , Slattery., Stone ALSO PRESENT: Supt . of Public Works - Dougherty Asst . to Supt . of Public Works - Priore City Controller - Spano City Engineer - Novelli Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli City Attorney - Stumbar Purchasing Agent - Clynes Council Liaison - Hoffman City Chamberlain - Parsons Alderperson - Cummings O O PLEDGE OF ALLEGIANCE: ® Mayor Gutenberger led all present in the Pledge of Allegiance U to the American flag. MINUTES : Q Approval of Minutes of January 8 , 1986 Meeting By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the Minutes of the January 8 , 1986 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Comm .tt.ee Comm. Stone requested the addition of a "Further Resolved" under Item B - Request for Vehicle - Building Maintenance. Also , the addition of Item F - Payment Request - William Electrical Construction, Inc. No Board member objected. Comm. Gerkin requested the addition of a Personnel Item - Justification for additional operator at the Water Plant . No Board member objected. REPORT OF COMMON COUNCIL LIAISONS : Report on Policy Issue . A derperson Hoffman reported that he brought a resolution to the Council from the Board relating to compensation for legal defense charges for 2 City employees and the Council referred it to both the Charter and Ordinance Committee and to the Budget and Administration Committee because they felt there were two issues here ; one is financial , whether the City should pay the costs of the employees defense ; and second whether the City should establish a policy that would cover any employees who found themselves in this situation. At the Charter and Ordiance Committee meeting on January 21 the committee took up the policy issue and had advice from Asst . City Attorney, Paul Bennett , who again repeated his belief that the City at this point cannot cover those charges without such an action appearing as a gift , which is illegal under State law. Whether the City could pass a policy and make it retroactive to the present case is unclear to the City Attorney' s Office at this point . The Charter and Ordinance Committee did not take any action. 312 - 2- January 22 , 1986 The matter will be taken up at their next meeting. Alder- perosn Booth offered to write an ordinance or local law modeled on State legislation which covers State employees in the event that they are charged with a criminal violation and are found not guilty. Compensation can only be in the event that the employee is found not guilty. REPORT OF SUPERINTENDENT: TraTTic Signal at State Street and Stewart Avenue Supt. Dougherty reported that the new traffic signal at State State Street and Stewart Avenue will be ready to turn to a regular operating mode on January 30th. Personnel Appointment Supt . Dougherty announced he has appointed Brian Mitchell to the position of Motor Equipment Operator in the Streets and Facilities Division at an hourly salary of $6. 09 , effective January 26, 1986 and he asks the Board' s concurrence . Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the Board approves the appointment of Brian Mitchell to the position of Motor Equipment Operator in the Streets and Facilities Division at an hourly salary of $6. 09, effective January 26 , 1986 . Carried Unanimously REPORT OF ASST. TO SUPERINTENDENT: North Cayuga Street Extension Opening Asst . to Supt . Priore reported that the North Cayuga Street Extension will be opened on January 24th. REPORT OF CITY ENGINEER: Youth Bureau Facility City Engineer Novelli reported that the contractor poured the last section of the foundation at the new Youth Bureau building on January 22nd. He will continue work throughout the winter. Sludge Lagoons City Engineer Novelli reported that one of the sludge lagoons and the pipeline at the Water Treatment Plant was completed and placed in operation last week. The deadline that was imposed by the Department of Conservation was met and the consent order will be lifted. The lagoon does seem to work very well in clarifying the sludge from the Treatment Plant . WATER AND SEWER COMMITTEE: Bid Return - Annual Chemical Requirements Bids were received on January 21 , 1986 for furnishing annual chemical requirements . Resolution By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the contract for furnishing annual chemical requirements be awarded to the following: Item #1-Primary Coagulant American Cyanamide -$ . 137 per lb. Item #2-Filter Aid O' Brien Industries -$1 . 29 per lb. '-}- Item #3-Liquid Caustic Soda Monarch Chemicals -$6. 19 per cwt Item #4-Coagulant Aid American Cyanamide -$ . 797 per lb Item #5-Potassium Permanganate Monarch Chemicals -$1. 49 per lb . Item #6-Liquid Chlorine Nyclor, Inc . -$324 . 50 per ton Item #7-Hydrated Lime Warner Company -$ 82 . 00 per ton Item #8-Ferric Chloride 3120 Baume Monarch Chemicals -$7. 90 per cwt . . Carried Unanimously Additional Water Treatment PLant Operator Request - Report Comm. Gerkin reported that the committee has discussed e justification of an additional Water Treatment Plant Operator. The committee has a complete proposal on reasons and justifications for this position and the committee found they approve of this added person to overcome overtime in that department . -3-- January 22 , 1986 313 Discussion followed on the floor. The matter was sent back to committee and will be brought back to the Board with a resolution. Resolution from Planning and Development Department Comm. Gerkin read the following resolution from Helen Jones of the Planning Department : "WHEREAS, the majority of the city' s water and sewer treatment function presently provided by the facilities at Franklin and First Streets will be replaced when the new treatment facilities are brought on line , and WHEREAS , with completion of the new treatment facilities the land and buildings now used for those purposes will no longer be needed with the exception of the plus 200 foot garage and storage building; now, therefore, be it RESOLVED, That the Board of Public Works is willing to explore possible conveyance of this soon to be excess land and facilities Q at Franklin Street for use by the Ithaca Farmer' s Market O and that such conveyance may include the garage facility 0 if a replacement is provided for that structure and be it U further m RESOLVED, That the Board is willing to explore the possibility Q of perphireal street closing with the understanding that access to the remaining water department building, utilities , and abutting property owners will be maintained" . Discussion followed on the floor. Resolution By Comm. Gerkin: Seconded by Comm. Nichol-s= - RESOLVED, That the matter of the facilities at Franklin and First Streets being conveyed to the Farmer' s Market be referred to the Water and Sewer Committee and to the Streets and Facilities Committee for review. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Ithaca Farmer' s Market - Request to Continue Operations A request has been received from the Ithaca Farmer' s Market askng for their use of Taughannock Boulevard and DeWitt Park sites for their activities in 1986 . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the request of the Ithaca Farmer' s Market be granted under the same terms and conditions as existed in 1985. Carried Unanimously Request for Vehicle - Building Maintenance Staff has submitted a request and justification concerning the need for an additional vehicle to be assigned to the building maintenance crews . Resolution By Comm. Stone : Seconded by Comm. Gerkin WHEREAS, the information provided by staff on this request did indicate that the productivity of the crews would be increased, and WHEREAS, the need can be satisfied by using a reconditioned police vehicle ; now, therefore , be it RESOLVED, That the equipment list be increased by one reconditioned police vehicle , and that the funds for this reconditioning be taken from the 1986 operating budget , and be it further 314 -4- January 22 , 1986 RESOLVED, That this request be referred to the Common Council for its approval . Carried Unanimously Stewart Avenue Repairs The Common Council has indicated that the repairs to the brick on Stewart Avenue should be a high priority item. Resolution By Comm. Stone : Seconded by Comm. Gerkin WHEREAS, the City is committed to a policy of preserving our brick streets , and WHEREAS, Stewart Avenue is in need of repairs ; now,therefore, be it RESOLVED, That on the recommendation of staff, the repairs to Stewart Avenue from State Street to Campus Road be included in the 1986 department work schedule. Supt . Dougherty presented brick replacement analysis . Discussion followed on the floor. Tabling Motion By Comm. Nichols : Seconded by Comm. Slattery RESOLVED, That the matter of repairs to the brick on Stewart Avenue be tabled. Carried Unanimously Lake Street Sidewalks - Report Supt . Dougherty reported that the matter of sidewalks on Lake Street were discussed in committee . The committee has come up with some figures and will contact-the school district and see what can be worked out as a joint project. " Payment Request - Gary Wood, P. E. By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That a payment request from Gary Wood, P. E. for services rendered in connection with on-site soils inspection at the Youth Bureau facility, be approved in the amount of $825 . 00. Carried Unanimously Payment Request - Williams Electrical Construction, Inc. By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That payment request #1 from Williams Electrical Construction, Inc. for services rendered in connection with the Construction of the new Youth Bureau facilities , be approved in the amount of $4, 560 . 00. Carried Unanimously Challenge Industries Crosswalk - Report A note has been received from Alderperson Killeen requesting information in regards to the crosswalk at Challenge Industries and the status thereof. Comm. Stone stated that this crosswalk has been approved by the Department of Transportation and is now awaiting the construction season. PARKING, TRAFFIC AND TRANSIT CMMITTEE: Petition re Traffic Changes South Hill Terrace Area Comm. Nichols reported that a petition regarding changes in traffic patterns in the South Hill Terrace area has been received by the department . Resolution By Comm. Nichols : Seconded by Comm. Slattery RESOLVED, That this petition be referred to the Parking, Traffic and Transit Committee for their recommendations . Carried Unanimously -5- January 22 , 1986 315 Petition to Change Parking Zone A letter has been received from Dale W. Flinn requesting that a change in the parking regulations affecting the 300 block of South Cayuga Street . Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That this petition be referred to the Parking, Traffic and Transit Committee for their recommendation. Carried Unanimously Payment Request - Architectural Finishes , Inc. By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That a payment request from Architectural Finishes, Inc . for services rendered in connection with Phase I , Restoration of Seneca Street Garage, be approved in the amount of $5, 529. 25 . Carried Unanimously REPORT OF SPECIAL COMMITTEES : Audit O By Comm. Gerkin: Seconded by Comm. Albanese O RESOLVED, That bills audited and approved by Comm. Albanese as listed on Abstract #2 in the amount of $36 , 872 . 41 for the General Fund, and in the amount of $4, 389. 73 for the Water U and Sewer Fund, be approved for payment . It is further m RESOLVED, That bills receivable be approved and ordered rendered. Q Carried Unanimously Personnel - Meter Checkers The Personnel A ministrator had requested an Executive Session of the Board to discuss a problem concerning the parking meter checkers . Due to the absence of the Personnel Administrator at this meeting the problem will be discussed ,at a future date . NEW BUSINESS: G. I .A. C. Mural Request Comm. Albanese stated that the G. I .A. C. , in conjunction with the Arts Council wishes to do a mural on the Court Street side of the building. Resolution By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That the matter of a mural on the Court Street side of the G . I .A. C . building be referred to the Streets and Facilities Committee for their recommendation. Carried Unanimously ADJOURNMENT: On a motion the meeting was adjourned at 5 : 25 P.M. Callista F. Paolang li ohn C. Gutenberge Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE January 22, 1986 13283 Gertrude Kenjerska G2122 $ 26.54 13284 Wayne Bortz F2144 $ 20.87 62122 13.91 13285 William Manos F2144 61.76 62122 41.17 13286 Christopher George Corp. F2144 22.60 62122 15.07 13287 Karel & Peaau Westerling P2144 22.43 G2122 14.95 13288 Kalit Chu F2144 17.83 62122 11.88 13289 Ithaca Neighborhood Housing F2144 21.42 62122 14.28 13290 Rubin Weiner F2144 22.43 62122 14.95 13291 George Lanbrou P2144 45.96 13292 Gari4 Wojcik F2144 46.66 62122 79.92 13293 City of Ithaca F2803 110.72 13294 M.A. Bongiovann F2144 261.43 13295 M.A. Bongiovanni F2144 248.26 13296 Town of Ithaca G2374 304.45 13297 Town of Ithaca G2374 263.92 13298 Town of Ithaca G2374 135.72 13299 Town of Ithaca G2374 131.97 13300 Tot-.in of Ithaca 62374 131.97 13301 Town of Ithaca 62374 378.20 13302 Town of Ithaca 62374 253.52 13303 Dryden Sewer Dist. #2 G2374 451.97 13304 Morse Chain Co. 62120 175.00 Total $902.37 $2,459.39 APPROVED BY FINANCE COMMITTEE 1874 William Duthie A1710 $ 20.00 1875 Travis & Travis Al 710 15.00 1876 William Kaminski A1710 35.00 1877 Jason Fane A1710 25.00 1878 Robert /forton A1710 2,511.38 1879 Drs. Milton & Reuben Weiner A2590 989.08 1880 The Salvation Arm A2590 364.06 1881 Peter Zaharis A2590 702.71 1882 George & Gus Lambrou A2590 56.80 1883 Wendu's Hamburgers-Virgo Holding Corp. A2590 169.70 1884 mars & Dr. Weiner A2590 273.59 1885 Robert S. [rood A2590 585.27 1886 Monroe Muffler Brake A2590 322.07 1887 Byway Partnership A2590 474.45 18018 Bywau Partnership A2590 312.72 1889 Hess Gas Station A2590 76.19 1890 Harold M. Vann A2590 25.97 1891 Zikakis Imports A2590 221.64 1892 Bill Zikakis Chevrolet, Inc. A2590 134.02 1893 Ruth & Vasilios Zikakis A2590 160.34 1894 First & Adams, Inc. A2590 22.44 1895 Acrway Petroleum Corp. A2590 12.00 1896 McPherson Sailing Products, Inc. A2590 430.19 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE (CON'T) Januarw 22, 1986 1897 Paul & Lois Ecklund A2590 45.28 1898 McPherson Sailing Products, Inc. A2590 12.39 1899 Pierce & Cleveland, Inc. A2590 344.15 1900 Jan C. Rocowicz A2590 46.17 Total a 8,387.61 BOARD OF PUBLIC WORKS PROCEEDINGS 317 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 11 , 1986 PRESENT: Mayor Gutenberger Commissioners (4) - Albanese, Gerkin, Reeves, Slattery OTHERS PRESENT: City Attorney - Nash Deputy City Clerk - Paolangeli City Engineer - Novelli Asst . to Supt . of Public Works - Priore Common Council Liaison - Hoffman Deputy City Controller - Cafferillo Personnel Administrator - Best-Shaw Alderperson - Peterson Purchasing Agent - Clynes ABSENT: Commissioners (2) - Nichols , Stone 0 0 PLEDGE OF ALLEGIANCE: 0 Mayor Gutenberger led all present in the Pledge of Allegiance U to the American flag. m MINUTES : Q Approval of Minutes of January 22 , 1986 Meeting By Comii_. _G_e_r_Fi_n- Seconded by Comm. Albanese RESOLVED, That the Minutes of the January 22, 1986 Meeting be approved as published. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported to the Board th-at- Common Council met on February 10 regarding the "no salt" policy on downtown streets . He asked Council to suspend the "no salt" policy until all the information could be gathered. Common Council did not agree with his suggestion. He has asked the staff, in conjunction with the Police Department and Fire Department to gather information and make a report of the results that we have had under the new policy, to describe what we are doing and not doing under the new policy, and to describe any differences between what we were doing before and what we are doing now. When the calls and letters slow down he will present a packet to each Board member. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Carolyn Peterson, Alderperson 1st Ward, spo e to t e Board regarding the "no salt" policy. She stated she has received phone calls on all different sides of the issue ; complaints as the Mayor has had, people who are urging her to keep her stance and not to have salt put down on the downtown streets and to make sure that cinders are put down. There is a third group who say they want to see the "no salt" policy work but they have some doubts of whether the DPW was actually putting down other materials on intersections or the slight inclines . She stated she would like to serve on the committee to study this issue . REPORT OF CITY CONTROLLER: Mayor Gutenberger asked the Deputy Controller about flyers on liability insurance . He has received many. Deputy Controller Cafferillo responded that his office has not received any that he knows of. He stated that if the Mayor wishes to send the materials on to the Controller' s Office they will review it . 318 - 2- February 11 , 1986 REPORT OF COUNCIL LIAISON: Department of Social Services Al erperson Hoffman reported that Common Council authorized the Mayor to negotiate with the County Board of Representatives whereby this building and the building next door could be sold to a third party if the County would agree to rent these buildings for the next twenty years for the Social Services Department . He thinks it is a generous offer and he hopes it will get serious consideration. If it is accepted it will place a burden on the City in terms of relocating our 0"M offices to another building near by. The County Board of Representatives is expected to vote on this issue next week. '1W Discussion followed on the floor. Alderperson Hoffman responded to questions from Board members . Vehicle Request - Building aintenance Alderperson Hoffman report that the request for a vehicle for Building Maintenance was denied by the Budget and Adminis- tration Committee. Farmers ' Market Al erperson Hoffman stated that a resolution from the Planning Board about the use of the old sewer site for the Farmers ' Market was referred to Streets $ Facilities and Water & Sewer Committees . Common Council was also asked to act on that issue and at the last meeting did approve further study of that site by the Planning Department and also approved submission of a grant request to the NYSCA for funds to design Farmers ' Market site at that location. Discussion followed on the floor. Mayor Gutenberger urged the committee and departments to work hand in hand on this issue . Salt Policy Al erperson Hoffman stated that he is also hearing that constituents are not satisfied with the way the streets are treated. He is not hearing a clamoring to bring the salt back but would like to see more snow removed and more cinders or other material placed in critical locations . REPORT OF SUPERINTENDENT: Asst . to Supt. Pirore reported for the Superintendent in regards to an appointment : The Superintendent of Public Works has made the following appointment and he asks the Board' s concurrence : William Haskell to the position of Laborer in the Streets $ Facilities Division at the pay rate of $4. 67 per hour, effective February 18 , 1986 . Resolution By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the Board approves the appointment of William Haskell to the position of Laborer in the Streets & Facilities Division at a pay rate of $4 . 67 per hour, effective February 18 , 1986 . Carried Unanimously REPORT OF ASST. TO SUPT. OF PUBLIC WORKS Snow Storm Report Asst. to Supt . Priore commented about the snowstorm and the departments ability to fight the snow effectively. The DPW had a crew on for 24 hours and by Saturday at 3 : 00 P.M. all city streets were clear. 'f -3- February 11, 1986 319 CITY ENGINEER REPORT: Electric Power Reduction at the Water Treatment Plant City Engineer Novelli updated the Board on the program for electric power reduction at the Water Treatment Plant. Herbert McCall , the consultant on the project gave a brief report and answered questions from Commissioners . WATER AND SEWER COMMITTEE: Payment Request - Stearns & Wheler By Comm. Gerkin: Seconded y Comm. Albanese RESOLVED, That a payment request from Stearns & Wheler for professional engineering services in connection with the Design and Construction of monitoring stations at the Ithaca Area Wastewater Treatment Plant , be approved in the total amount of $448 . 13. Carried Unanimously Payment Request - Louis Picciano Sr. Corp. By Comm. Gerkin: Seconded y Comm. Al anese RESOLVED, That a payment request from Louis Picciano Sr. 0 Corp. for services rendered in connection with construction O at the Wastewater Lagoon Project , be approved in the amount 0 of $148, 461 . 50. U Carried Unanimously Payment Request - L. Richard Stumbar Q By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from L . Richard Stumbar, Esq. for legal services performed in connection with the construction of the Ithaca Area Wastewater Treatment Plant, be approved in the amount of $105 . 00. Carried Unanimously Release of Retainage to M.A. Bongiovanni,=lnc. By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, the construction of the pile foundation under the portion of the project occupied by Segment II structures' has been deemed to be substantially complete , as per a Partial Certificate of Substantial Completion issued by Stearns & Wheler, Project Engineer, and WHEREAS, the guarantee period will begin as of December 31, 1985; now, therefore, be it RESOLVED, That the portion of the retained percentage relating to such pile foundation construction in the amount of $70,977. 40, be returned to Contractor 3A, M.A. Bongiovanni , Inc. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Authorization to Prepare Plans and Specifications By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, the City Engineer has completed a preliminary Engineering Report on "The Feasibility of Restoring Hydraulic Turbine-Driven Water Pumps at VanNatta Pumping Station" and WHEREAS, the report demonstrates that the department could obtain significant savings in electric power costs by restoring these water-powered pumps , and WHEREAS, this project could potentially enhance the economic feasibility of the City ' s proposed hydro-electric project at VanNatta, and WHEREAS, detailed plans and specifications are necessary to verify the findings of the preliminary Engineering Report and to provide a detailed construction cost estimate ; now, therefore , be it 320 -4- February 11, 1986 RESOLVED, That the City Engineer is authorized to prepare detailed plans , specifications and costs estimates for the project . Carried Unanimously Resolution to Suppott. Youth Employment Program By Comm. Ger in: Seconded y Comm. Albanese WHEREAS, the Ithaca Youth Bureau has successfully completed, in cooperation with the Department of Public Works, a work project in the Six Mile Creek Watershed, and WHEREAS, the Youth Bureau wishes to continue this program in 1986 and future years , and . ; WHEREAS, the Board of Public Works recognizes not only the value of such a program to the department in terms of having needed public works projects constructed under the program and educating youth and inspiring interest in the field of public works , but also the benefit to youths to provide them with training, income and a sense of accomplishment and self-worth; now, therefore, be it RESOLVED, That the Board of Public Works support the Youth Employment Program in principle, and agrees to provide materials , equipment and technical supervision, with selection of projects to be mutually agreed upon by both the Department of Public Works and the Ithaca Youth Bureau. Carried Unanimously Stewart Avenue Bridge Pipeline - Bid Return Bids were received on February 4 , 1986 for the Construction of a Stewart Avenue Bridge pipeline . Discussion followed on the floor. Resolution By Comm. Gerkin: Seconded by Comm. Slattery ` RESOLVED, That the bids for the construction of a Stewart Avenue Bridge pipeline be rejected and the City Engineer be authorized to readvertise for this project . . Carried Unanimously Request to Create New Position - Water Treatment Plant By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, the City Engineer and Chief Operator have requested that an additional Trainee position be created at the Water Treatment Plant , and WHEREAS, the need for this position is justified on the basis of continuing modification and additions to the Water Treatment Plant under the Water System Improvements Capital Project , and WHEREAS, this position will improve the efficiency of operation of the plant ; now, therefore, be it RESOLVED, That the Superintendent of Public Works is authorized to appoint an additional Water Treatment Plant Operator Trainee, subject to approval by the Budget and Administration Committee and Common Council . Carried Unanimously EXECUTIVE SESSION: Comm. Gerkin requested an Executive Session at the end of the meeting to discuss the possible acquisition of property. -5- February 11, 1986 321 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Wm. C. Pahl Construction Co. , Inc. By Comm. Gerkin: Seconded y Comm. Slattery RESOLVED, That payment request No . 1 in the amount of $58,425 . 00 and payment request No . 2 in the amount of $30, 001. 00 received- from Wm. C. Pahl Construction Co. , Inc. for general construction services rendered in connection with the Ithaca Youth Bureau Facility, be approved. Carried Unanimously Hazardous Waste Manual - Report Comm. Gerkin reported that a meeting of the Board as a Committee of the Whole to discuss the hazardous waste guidelines as presented by staff, will be held on Thursday, February 13 at 5 : 00 P.M. in the Council Conference Room. Discussion followed on the floor. There is a Special Common Council meeting at that time . 0 Therefore , the meeting will be rescheduled. 0 Hall of Justice Renovation 0 By Comm. Gerkin: Secon ed by Comm. Albanese 0 WHEREAS, the Police Department has requested that modifications m be made to their buildings , and Q WHEREAS, preliminary plans and estimates are completed; now, therefore, be it RESOLVED, That staff be directed to prepare construction drawings and put the project out for bids , pending approval by the Common Council for funding in the amount of $15 , 000. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Payment Request - Sear-Brown—Associates ., P.C. By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That a payment request from Sear-Brown Associates , P. C. for professional services rendered in connection with design of repairs to the Seneca Street Garage , be approved in the amount of $3, 342 . 34. Carried Unanimously Experimental Regulations - Report Comm. Ger iH—reported that a 90-day experiment is being established on a section of South Hill that concerns both traffic flow and parking. This experiment consists of two parts . The two-hour parking regulation on South Cayuga Street from Spencer Street to the south City line, and on South Hill Terrace from Turner Place to South Cayuga Street, is being abolished. In addition, South Cayuga Street between South Hill Terrace and Spencer Road is being made a one-way street with traffic flow to be in a northerly direction. In addition, the parking on the 100 block of South Hill Terrace will be transferred from the east to the west side of the street . SPECIAL COMMITTEES: Audit By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That bills audited and approved by Commissioner Albanese as listed on Abstract No. 3 in the amount $47, 269. 53 for the General Fund, and in the amount of $5, 812 . 96 for the Water and Sewer Fund, be approved for payment ; and that 322 -6- February 11, 1986 bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 21) which have been reviewed by the SJS sub-committee , be approved in the amount of $633, 215. 25. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously NEW BUSINESS: Comm. Slattery presented a batch a letters he has received relating to the traffic light on Stewart Avenue. Resolution By Comm. Slattery: Seconded by Comm. Albanese RESOLVED, That the correspondence received regarding the traffic light on Stewart Avenue be referred to the Parking and Traffic Committee. Carried Unanimously EXECUTIVE SESSION: By Comm. Ger in: Seconded by Comm. Slattery RESOLVED, That the Board adjourn into Executive Session at 5: 30 P.M. to discuss personnel matters and land negotiations . Carried Unanimously REGULAR SESSION: By Comm. Slattery: Seconded by Comm. Albanese RESOLVED, That the Board reconvene in Regular Session at 5: 50 P.M. Carried Unanimously Authorization for Supt . to Negotiate Purchase Office - Watershed Area ��' By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the Board of Public Works authorizes the Superintendent to negotiate a purchase offer for approximately six acres of land bordering the City waterhsed property, fronting on Route 79 and running southerly to the Sixty Foot Dam. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 6: 00 P.M. Callista F. Paolangeli ohn C. Gutenberge Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 11, 1986 13305 Tompkins County G2378 33.54 13306 Tompkins County G2378 33.54 13307 Kalit Chu G2122 27.30 13308 Rodney & Jill Hammond G2122 42.01 13309 Smith' s Pro Hardware G2122 73.64 13310 G. Edw. Putnam F2144 25.36 G2122 16.91 13311 William Duthie F2144 20.44 G2122 13.63 13312 Bailey Jones Realty Co. F2144 21.36 G2122 14.24 13313 Richard Slocum F2144 20.87 G2122 13.91 13314 John Golay G2122 93.32 13315 M. A. Bongiovanni, Inc. F2140 252.00 13316 Christopher George Corp. F2144 2874.94 13317 Christopher George Corp. G2122 460.45 13318 Christopher George Corp. TOTAL G2122 1436.95 3214.97 TOTAL 2259.44 TOTAL $5,474.41 APPROVED BY FINANCE COMMITTEE f. 1901 Marie Mcrae A1710 32.48 1902 Rashed J. Khan A1710 35.29 1903 Dorothy Odom A1710 25.00 1904 Wm. Lower A1710 25.00 1905 K. Bingham Cady A1710 20.00 1906 Iacovelli Realty Corp A1710 15.00 1907 Jagat Sharma A1710 25.00 1908 Joseph Perry A1710 20.00 1909 Robert Grover A1710 15.00 1910 Ledger Properties A1710 25.00 1911 Wm. Duthie A1710 20.00 1912 R. H. Park A1710 25.00 1913 Orson Ledger A1710 25.00 1914 Jason Fane A1710 25.00 1915 New York State Electric & Gas A2560 43.00 TOTAL 375.77 323 BOARD OF PUBLIC WORK PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 26, 1986 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Gerkin, Nichols , Reeves , Slattery ABSENT: Commissioner (1) - Stone ALSO PRESENT: Supt . of Public Works - Dougherty Asst . to Supt. of Public Works - Priore City Engineer - Novelli City Attorney - Nash Deputy City Clerk - Paolangeli City Controller - Spano Deputy City Controller - Cafferillo Purchasing Agent - Clynes Common Council Liaison - Hoffman O City Chamberlain - Parsons O 0 PLEDGE OF ALLEGIANCE: C) Mayor Gutenberger led all present in the Pledge of Allegiance m to the American flag. Q MINUTES : Approval of Minutes of February 11 , 1986 Meeting By Comm. Gerkin: Second-e by Comm. Albanese RESOLVED, That the Minutes of the February 11 , 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA:'`" Streets , Facilities , Parks and Refuse Committee Comm. Albanese requested the deletion of Item H - Request for equipment , and a change in wording on Item G -. Salt Policy . amendment . Comm. Gerkin requested the deletion of Item A - Danby Builders- payment request and the addition of Item I - Award of Equipment Bid. No Board member objected. Parking, Traffic and Transit Committee Comm. Nichols requested the addition of Item C - Report of Ithaca Transit . No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported on a request from Marjorie N. Penalver, Chairman of Martin Luther King, Jr. Birthday Celebration Committee . The request is to rename North Cayuga Street Extension to Martin Luther King Drive . Motion to Refer to Committee By Comm. Gerkin: Secon ed by Comm. Albanese RESOLVED, That the request to change the name of North Cayuga Street Extension to Martin Luther King Drive be referred to the Streets and Facilities Committee for review and report back to the Board. Carried Unanimously REPORT OF COUNCIL LIAISON: Stewart Avenue Bricks .� 10,erperson Hoffman asked if the Board is taking any more action on the Stewart Avenue },ricks . 324 - 2- February 26 , 1986 Comm. Gerkin stated that a memo has been sent to Alderperson Cummings stating that the work is scheduled and is awaiting the construction season. Discussion followed on the floor. The matter of the Stewart Avenue bricks will be discussed at a meeting on February 27 , 1986 (Committee of the Whole) and a recommendation from the Superintendent will be forth- coming. REPORT OF SUPERINTENDENT: Personnel Appointment Supt . of Public Works Dougherty reported that he has appointed Michael Friedman to the position of permanent part-time Parking Meter Checker, at a salary of $4 . 67 per hour, effective March 33, 1986 and he asks the Board' s concurrence. Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the Board approves the appointment of Michael Friedman to the position of permanent part-time Parking Meter Checker at a salary of $4 . 67 per hour, effective March 3, 1986 . Carried Unanimously WATER AND SEWER COMMITTEE: Payment Request - Louis Picciano Sr. Corporation By Comm. Gerkin: Seocnded by Comm. Slattery RESOLVED, That payment request #4 from Louis Picciano Sr. Corporation for services rendered in connection with the Wastewater Lagoons Project be approved in the amount of $32 , 112 . 55 . .. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Payment Request - Gary Wood, P. E . By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from Gary Wood , P. E. for concrete field inspection work rendered in connection with the new Youth Bureau Facility, be approved in the amount of $650 . 00 . Carried Unanimously Brush Chipper - Bid Award Bids were -received- on February 13 , 1986 for one Brush Chipper. Resolution By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the contract for the purchase of one Brush Chipper, be awarded to Lyons Sawmill of Little Valley for their net delivered bid price of $9 , 674 . 67 . Carried Unanimously Garbage Packer Body - Bid Award Bids were received on February 19 , 1986 for one Garbage Packer Body. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for the purchase of one Garbage Packer Body, be awarded to Tracey Road Equipment , Inc . of East Syracuse , for their net delivered bid price of $11, 148 . 00 . Carried Unanimously Payment Request - William Downing Associates B%- Comm . Ger in : Seconded by Comm. Albanese RLSUL.VED, That a payment request from William Downing Associates . for services rendered in connection with the new Youth Bureau Facility , be approved in the amount of $3 , 677 . 52 . Carried Unanimously E -3- February 26, 1986325 Wildflower Preserve - Renaming By Comm. Gerkin-.-Seconded by Comm. Albanese WHEREAS, Elizabeth B. Mulholland has unselfishly served the Ithaca community for many years by her efforts to help preserve the wildflower area, the Six Mile Creek Gorge region, and Circle Greenway, and WHEREAS, the Board of Public Works recognizes the tireless effort that Elizabeth B. Mulholland has so generously given to this project on behalf of the City of Ithaca; now, therefore , be it RESOLVED, That the Wildflower Preserve area at the Six Mile Creek Gorge henceforth '�e named "The Elizabeth B. Mulholland Wildflower Preserve" in her honor. Comm. Gerkin stated that when the weather is warmer a dedication ceremony will be planned. Supt . Dougherty requested that the committee recommend an appropriate sign for placement in the area . A vote on the resolution resulted as follows : O Carried Unanimously O Salt Policy - Amendment By Comm. Gerkin: Seconded by Comm. Albanese (� WHEREAS, on November 26 , 1985 the Board of Public Works passed a resolution limiting the use of road salt in the downtown Q flat areas for the 1985-86 winter season, and WHEREAS , the basic guidelines and exceptions regarding the policy were spelled out in that resolution, and WHEREAS, recent public concerns have surfaced over the wisdom of the new salting policy as it relates to the public safety and liability to the city, and WHEREAS, the Streets and Facilities Commit-tee of the Board of Public Works has reviewed the issue of road salt on the downtown flat areas at its February 13 meeting with department staff and police department reports on this subject ; now, therefore , be it RESOLVED, That the Streets and Facilities Committee recommends to the full Board the following amendments to its resolution. of November 26 , 1985 : Change 3 to read: 3. When authorized by the Superintendent , City Engineer, or Asst . to the Supt . in the case of major ice conditions . Add: 4. In the event of major ice conditions , a mixture of salt and abrasives not to exceed 50% salt be applied to the downtown flat area at the discretion of the authorized City staff as stated in Item 3 , and be it further RESOLVED, That the Board of Public Works directs the Supt . to begin to ass6mble all necessary information on manpower and equipment requirements to enable the department to establish a Z)th zone for the purpose of snow removal . This additional zone shall include all downtown flat streets and shall have the same priority for snow removal as the traditional hill areas . Figures , and estimates shall be ready for inclusion in the 1987 Department of Public Works budget review, and be it further RESOLVED, That the Board of Public Works reaffirms its commitment to public safety and to reducing the damaging effects of road salt on our local environment , streets and sidewalks , and public and private transportation vehicles and equipment. 2 -4- February 26, 1986 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bid Award - One Ton Cab and Chassis Bids were receive on Fe ruary 20, 1986 for a One Ton Cab and Chassis , including body repairs . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That McGuire Ford be awarded the contract for furnishing a One Ton Cab and Chassis , including body repairs for their low bid of $9, 609 . 00 . Carried Unanimously Dump Truck (22 Ton) - Rejection of Bid Comm. Gerkin reported that the committee is rejecting the bid for a 22 Ton Dump Truck. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the Board rejects the bid for a 22 Ton Dump Truck and authorizes the Department of Public Works to rebid this item. Carried Unanimously Bid Award - Refuse Packer Comm. Gerkin reported that bids were received on February 20, 1986 for a Refuse Packer. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That Feduke Ford of Vestal be awarded the contract for furnishing a Refuse Packer for their low bid price of $39, 276 . Carried Unanimously Bid Award - 3/4 Ton Suburban Comm. Gerkin reported that bids were received on February 20 , 1986 for supplying a 3/4 Ton Suburban. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That Cutting Motors of Ithaca be awarded the contract for furnishing a 3/4 Ton Suburban for their low bid price of $12 , 400 . The bid from Spencer Ford was rejected for not meeting specifications . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Request to Change Parking Regulations The Parking, Traffic and Transit Committee and staff have reviewed the request from Dale W. Flinn requesting a change in the parking regulations affecting the 300 block of South Cayuga Street . Resolution By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, the existing regulations seem to serve the majority of parking users in the area ; now, therefore , be it RESOLVED, That this request be denied and that the existing regulations governing parking in the 300 block of South Cayuga Street remain in effect . Carried Unanimously 327 -5- February 26, 1986 Proposed One-Way Change - South Cayuga Street By Comm.Nichols : Seconded y Comm. Slattery WHEREAS, a petition requesting a portion of South Cayuga Street will be made one-way, and WHEREAS, an additional petition by other residents of the area has indicated opposition to this proposed change ; now, . therefore , be it RESOLVED, That the previous action to designate a portion of South Cayuga Street hill one-way, be postponed pending the continuous monitoring of the effectiveness of the "no truck" signs in the area involved and a public hearing at which all interested parties may express their views . Carried Unanimously Ithaca Transit - Report of Operations By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the Board of Public Works accepts the Ithaca Transit System Report of Operations for the period of 1983, Q 1984, and 1985 . O 0 Discussion followed on the floor. C) A vote on the resolution resulted as follows : co Carried Unanimously a REPORT OF SPECIAL COMMITTEES : Au it By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That bills audited and approved by Comm. Albanese as listed on Abstract No. 4 in the amount of $46 , 542. 96 for the General Fund, and in the amount of $19, 941 . 48 for the Water and Sewer Fund, be approved for payment . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 15 P.M. allista F. Paolangel. / ohn C. ut�enberger Deputy City Clerk , ayor i BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 26, 1986 13319 M A Bongiovanni, Inc. F2141 2149.96 13320 Kimble Plumb & Heating G2122 2087.01 13321 Lee Knuppenberg F2144 1239. 22 13322 Burris Plumb & Heating F2650 33.67 TOTAL 3422.85 TOTAL 2087.01 APPROVED BY FINANCE COMMITTEE 1916 Ignacio Serrano A1710 25.00 1917 Orson Ledger A1710 25.00 1918 K. Bingham Cady A1710 20.00 1919 Craig Schaufler A1710 25.00 1920 Tom Newton A1710 15.00 1921 Allen Pike A1710 25.00 1922 City of Cortland A1710 880.00 1923 Swarthout & Ferris Bus Service A1170 50.00 TOTAL 1065.00 cJ BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. March 12 , 1986 PRESENT: Mayor Gutenberger Commissioners (4) - Gerkin, Nichols , Reeves , Slattery ABSENT: Commissioners (2) - Albanese , 'Stone (excused) OTHERS PRESENT: Supt . of Public Works - Dougherty Asst . to Supt. of Public Works - Priore City Attorney - Nash City Clerk - Paolangeli Deputy City Controller - Cafferillo Purchasing Agent - Clynes Common Council Liaison - Hoffman City Chamberlain - Parsons O PLEDGE OF ALLEGIANCE: O Mayor Gutenberger led all present in the Pledge of Allegiance O to the American flag. U (o MINUTES: Q Approval of Minutes of February 1986 Meeting By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the Minutes of the February 26, 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the addition o -Item C - Stewart Avenue Bricks - Resolution. No Board member objected. SPECIAL COMMITTEES: Comm. Nichols requested the addition of a report from the South Hill Civic Association. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported that Bernard Carpenter, Ithaca Transit Supervisor, has been appointed to serve on the New York State Advisory Committee for the Public Transportation Safety Board. The Board congratulates Bernie on this appointment. REPORT OF SUPERINTENDENT: Personnel Appointments Supt . Dougherty reported that he has made the following personnel appointments : Patricia Apgar to the position of Parking Meter Checker in the Parking Meter Division at $4. 67 per hour, effective March 5 , 1986. This is a part-time position. Mickey VanDerpoel to the position of Laborer in the Streets and Facilities Division at $4. 67 per hour, effective March 17 , 1986, and he asks the Board' s concurrence . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the Board approves the appointment of Patricia Apgar to the position of part-time Parking Meter Checker in the Parking Meter Division at a salary of $4. 67 per hour, effective March 5 , 1986 and the appointment of Mickey VanDerpoel to the position of Laborer in the Streets and Facilities Division at a salary of $4 . 67 per hour, effective March 17, 1986. Carried Unanimously ,336 s -2- March 12 , 1986 Request for Executive Session Supt . Dougherty requested that the Board go into Executive Session at the end of the meeting for a report on a proposed real estate transaction. WATER AND SEWER COMMITTEE: Payment Request - M. Hubbard Construction, Inc. By Comm. Gerkin: Seconded y Comm. Nichols RESOLVED, That payment request #3 from M. Hubbard Construction, Inc. for construction services rendered in connection with the monitoring stations at the Ithaca Area Wastewater Treatment Plant , be approved in the amount of $69, 706. 25. Carried Unanimously ' Water Rates Outside City By Comm. Gerkin: Secon eded by Comm. Nichols WHEREAS, water rates were increased effective October 1, 1985, and WHEREAS, the Water and Sewer Committee has investigated the effect of that increase on the Town of Ithaca, and WHEREAS, the Committee has determined that the ratio of the "outside" to "inside" rate at over 10, 000 cubic feet_ has effectively increased from 1. 275 to 1. 50, and WHEREAS, this poses an undue hardship on the Town, inasmuch as the Town performs its own pumping, maintenance, meter reading and billing; now, therefore, be it RESOLVED, That the over 10 , 000 cubic feet rate for outside the City shall be changed from $1. 05 per 100 cubic foot . to $ . 88 per 100 cubic foot , effective October 1, 1985 . Discussion followed on the floor. Comm. Nichols explained how the water and sewer committee arrived at the new rates for outside city water rates . A vote on the resolution resulted as follows : Carried Unanimously Payment Request - L. Richard Stumbar, Esq. By Comm. Gerkin: Seconded by Comm. Nic ols RESOLVED, That a payment request from L. Richard Stumbar, Esq. for legal services performed in connection with the construction of the Ithaca Area Wastewater Treatment Plant,. be approved in the amount of $60 . 00. Carried Unanimously Bid Return - Valve Inserting Equipment Bids were received on March 4 , 1986 or Valve Inserting Equipment . Resolution By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the contract for supplying Valve Inserting Equipment be awarded Martisco Corp. of Syracuse for a total of $10, 174 . 70 , and that Haverstick & Co. of Ithaca be awarded the contract for supplying the alternate Carbide Tip Cutters in the total amount of $4, 463. 10 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously 331 -3- March 12, 1986 Bid Return Ductile Iron Pipe Bids were received on February 21 , 1986 for supplying Ductile Iron Pipe . Resolution By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the contract for supplying Ductile Iron Pipe be awarded to U. S. Pipe and Foundry of Burlington, N.J. for the total bid price of $9, 859. 86. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Williams Electric Construction, INc. By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That payment request #2 from William Electric Construction, Inc. for electrical services rendered in connection with the construction of the Youth Bureau Facilities , be approved in the amount of $2 , 090. 00. Carried Unanimously 0 Hazardous Waste Disposal - Report 0 Comm. Reeves reported that there was a meeting of the Streets , 0 Facilities , Parks and Refuse Committee held on February 27, () 1986 regarding Hazardous Waste Disposal. The primary purpose cc of this meeting was to bring to the attention of the Board Q of Public Works , Common Council and other City departments , the Hazardous Waste Manual. Sal Priore is the Officer in Charge , and it was his primary responsibility to set up the QKardous Waste Manual . Sal explained briefly the contents of the Manual , and he also explained the Material Safety Sheets he received from manufacturers . It was pointed out at this time that the Manual covers hazardous wastes , not hazardous materials . The original assignment initially was disposal of wastes . A manual is availabl& and is on hand for storage, handling, etc. of hazardous materials . It was suggested that a committee , comprised of City departments that handle hazardous material/wastes be set up. Suggested representation from departments are as follows : Supervisors from: the Water Filtration Plant , Streets $ Facilities Division, Sewage Treatment Plant , Plumbing Inspector, Fire Department , Sanitation crew and possibly the Building Commissioner' s Office and the City Attorney' s Office . Committee structure and responsibilities was discussed. The Streets and Facilities Committee of the Board of Public Works will make a presentation to the full board on this committee . Comm. Gerkin and Comm. Reeves will be meeting with Cornell University on March 14th to find out how they handle the various products that come in and out of the university. Mayor Gutenberger asked if there was any timetable for final presentation and adoption of the manual . Comm. Reeves stated that after the committee has met with Cornell and gotten an idea of what their procedures are and how we can work with them, then possibly the committeee can have another meeting with Sal at the next Streets & Facilities meeting and possibly there can be something ready by the next Board meeting. Schedule of Repairs on Stewart Avenue Brick By Comm. Gerkin: Seconded by Comm.. Reeves WHEREAS, Common Council has asked for in put from the Board regarding the scheduling of repairs to the Stewart Avenue bricks , and 332 -4- March 12 , 1986 WHEREAS, an attempt to complete all the necessary repairs in one season would have a significant negative impact on the regular paving program of the department ; now, therefore, be it RESOLVED; That in order to achieve the best results in an expedient time frame, the following work plan be. adopted and presented to Common Council for their information: 1. A crew of 5 City employees shall work on the project for the season. 2 . The season shall run from June 1 to September 1 , 1986 . 3. The department shall hire an experienced bricklayer to work with and train the crew. 4 . A continuous assessment shall be made on the progress of the project , results of the training, and the costs involved. Discussion followed on the floor. Supt . Dougherty requested that a copy of the resolution be given to each Common Council member this week for their perusal before the next Common Council meeting. A vote on the resolution resulted as follows : Carried Unanimously PARKNG, TRAFFIC AND TRANSIT COMMITTEE: Traffic Pattern in the South Cayuga Street/South Hill Terrace Area - Call for Public Information Meeting By Comm. Nichols : Seconded y Comm. Slattery RESOLVED, That the Board approve a Public Informational meeting to solicit public input on the question of=tr.affic patterns in the South Cayuga Street/South Hill Terrace area, to be held at 7 : 30 P.M. in the Council Chambers on Tuesday, March 18, 1986. Carried Unanimously Traffic Signal - State Street/Stewart Avenue - Report Comm. Nichols reported on correspondence received regarding the traffic signal at Stewart Avenue/State Street . He explained to the Board what steps are being taken to make the light more workable. Parking Permits - Petition Comm. Nichols reporte t at a petition was received on February 28 , 1986 protesting the "limited number" of parking permits available. The petition was referred to the Superintendent by the Mayor. The Superintendent is currently having a survey done of the parking garages . Resolution By Comm. Nichols : Seconded by Comm. Slattery RESOLVED, That the petition protesting the limited number of parking permits be referred to the Parking, Traffic and Transit Committee . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SPECIAL COMMITTEES : Audit By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That bills audited and approved by Comm. Stone as list on Abstract No . 5 in the amount of $56 , 235 . 65 for the General Fund, and in the amount of $28 , 260 . 18 for the Water and Sewer Fund, be approved for payment ; and -that bills i i -5- March 12 , 1986 submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 22) which have been reviewed by the SJS Sub-committee, be approved in the amount of $560, 142 . 45. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously UNFINISHED BUSINESS: South Hill Resi ent Meeting Comm. Nichols reported that on March 6, 1986 there was a meeting of South Hill residents at the South Hill School . Topics that were brought up included policies and practices on towing cars , Hudson Street curbing, parking on Giles Street , the intersection of Hudson and Giles , missing "no parking" and "stop" signs , etc. The information has been passed onto the Superintendent. O Comm. Nichols would like to establish a procedure to make O it easier for residents who have problems in their neighborhood to bring these problems to the attention of the Board or U the appropriate staff person. This matter will be discussed at a future Board meeting. Q ADJOURNMENT: On a motion the meeting adjourned into Executive Session at 5 : 30 P.M. to discuss a proposed real estate transaction. a lista F. Paolangeli /John C. Gutenberger Acting City Clerk f Mayor C� BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 12, 1986 13323 Pierce & Cleveland G2122 33.54 13324 Newel & Ardis Willcox F2144 19.37 G2122 12.92 13325 ILF, Inc F2144 21.42 G2122 14.28 13326 Ida Weber F2144 21.42 G2122 14. 28 13327 George Chacona F2144 190.13 TOTAL 252.34 75.02 TOTAL $327.36 APPROVED BY FINANCE COMMITTEE 192.4 Jason Fane A1710 30.00 1925 Ledger Properties A1710 25.00 1926 Peter Sarkus A1710 25.00 1927 Jagat Sharma A1710 25.00 1928 R. H. Park A1710 25.00 1929 Shen Fu & Ming Ming Shen A1710 30.00 1930 Jason Fane A1710 25.00 1931 Kendall Bingham Cady A1710 25.00 1932 Gus E. Lambrou A1710 25.00 1933 Ron W. Schmitt A1710 20.00 1934 Ling C. Ku A1710 15.00 1935 Robert W. Flannery A1710 25.00 1936 Anna Steinkraus A2410 961.59 TOTAL 1256.59 33S— BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. March 26 , 1986 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Gerkin, Nichols , Reeves , Stone ABSENT : Commissioner (1) - Slattery OTHERS PRESENT: Supt. of Public Works - Dougherty City Engineer - Novelli Asst . to Supt . of Public Works - Priore Common Council Liaison - Hoffman Acting City Clerk - Paolangeli City Chamberlain - Parsons Purchasing Agent - Clynes ® City Controller - Spano O 0 PLEDGE OF ALLEGIANCE : (� Mayor Guten erger led all present in the Pledge of Allegiance m to the American flag. a MINUTES : Approval of Minutes of March 12 , 1986 Meeting By Comm. Ger ln: Seconded y Comm. Nichols RESOLVED, That the Minutes of the March 12 , 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Ger in requested the addition of tems G , I-1 and I - Award of Bids , and Item J - Hazardous Waste Manual - Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Guten erger passed out copies of letters from children re- garding safety problems on the playground on the Commons . Supt. Dougherty will look into the problems with the playground. Police Department Signs Mayor Guten erger reported on a letter from the Police Commissioners regarding a sign for the Police Department and also peripheral street signs showing the location and direction to the Police Department . Supt . Dougherty responded that Eric Datz , Building Systems Super- visor , is getting quotes on several different type signs . Letters from First Ward Alderperson Raymond M. Schlather Regar inaffic Light ' and Signs Mayor Guten erger reported on two letters from Raymond M. Schlather , Alderperson First Ward. One requested "Children at Play" signs on Wood Street and Cleveland Avenue and a "No Trucks" sign on Cleve- land Avenue , the other regarding the traffic light at the inter- section of Wood and Meadow Streets (TOPS Plaza) . - 2- March 26 , 1986 Motion to Refer By Comm. Albanese : Seconded by Comm. Reeves RESOLVED, That the matter of "Children at Play" signs on Wood Street and Cleveland Avenue and "No Trucks" sign on Cleveland Avenue , and the matter of the traffic light at the intersection of Wood and Meadow Streets be referred to the Streets , Facilities , Parks and Refuse Committee for review and report back to the Board. Carried Unanimously Conrail Communication Mayor Gutenberger read the fallowing letter from Conrail in 4` response to a letter he had written them regarding an incident on March 3 , 1986 : "Dear Mr. Mayor: Reference to your letter of March 13 , 1986 , concerning the incident on March 3rd, when Conrail train went through Ithaca during the morning rush hour. We have investigated this incident and found that we had an apparent communication failure with our conductor at Ithaca. Our intent is not to operate through Ithaca between the hours of 7 : 00 A.M. to 9 : 00 A.M. and 4 : 00 P.M. to 7 : 00 P.M. Since we made that commitment , we have also been contacted by Edward M. Olmstead, Jr. , Fire Chief, requesting that we notify the Tompkins County Emergency Control before operating a train through Ithaca to allow fire and emergency medical apparatus and personnel to be moved to the west side of the train tracks . On the morning of March 3rd, the train was delayed at Ithaca Yard until after 7: 00 A.M. The conductor contacted the Tompkins County Emergency Control, and mistakenly thought that that satisfied our commitment and proceeded north through Ithaca. We have reviewed our guidelines with this conductor on March 20th, and he now understands our commitment to the City. Except in an emergency, we will not operate through town during rush hours with a long train. We will , of course , continue to notify the Tompkins County Emergency Control of all train movements . I apologize for the inconvenience caused to the City of Ithaca. Sincerely, C. H. Allen Asst. General Manager" PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Neff Casaburri, Asst. Dean of Off Campus Housing, spoke to the Board regarding "Collegetown Good Neighbor Day" , to be held on April 5th. This is a cooperative effort of the Neighborhood Council , the University, some long term residents , landlords and merchants . One component of the event will be a litter pickup , which will be staged in front of 128 Dryden Road ; the other component will be a series of community service projects . He thanked the Board for its support of this project . REPORT OF COMMON COUNCIL LIAISON: Report on New Position at Water Treatment Plant AlcTerperson Hoffman reported that the Budget and Administration Committee approved this new position, but the resolution was tabled at the March Council Meeting . The Council felt it needed more information before it could approve the request . The item will -3- March 26 , 1986 appear again on the April Council Agenda to be acted on at that time . City Engineer Novelli will be present at that meeting to speak to Council on this position. Discussion followed on the floor. Comm. Stone arrived at the meeting at 4 : 25 P.M. Hall of Justice Renovations Schedule Al erperson Hoffman asked w at t e progress is on the Hall of Justice renovations schedule. City Engineer Novelli reported that the plans are almost complete for that project. Industrial Park - NYSEG Site Alderperson Hoffman stated that the Community Gardens is concerned about how construction of the roadway might affect the gardening 0 season. There was hope that some of the construction could be 0 done by early June . He asked if it is still possible to meet that 0 timetable. COU City Engineer Novelli responded that it appears that the gardening site can be moved over slightly so it is not situated over the Q drainage channel and the site would not be disturbed even if con- struction did go forward later this year. REPORT OF SUPERINTENDENT: Personnel Appointment Supt. Dougherty reported that he has appointed Michael Hunt as Truck Driver, in the Engineering and Utilities Division, at $5 . 41 per hour, effective March 23 , 1986 , and he asks the Board' s concurrence . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the Board approves the appointment of Michael Hunt as Truck Driver, in the Engineering and Utilities Division, at $5. 41 per hour, effective March 23, 1986. Carried Unanimously Floral Avenue Property Disposition Supt. Dougherty stated that he has received a memo from Mayor Guten- berger concerning the Floral Avenue property disposition. He suggested that the matter be referred to the Streets , Facilities , Parks and Refuse Committee. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the matter of the disposition of the Floral Avenue property be referred to the Streets , Facilities , Parks and Refuse Committee. Carried Unanimously Letter from Tompkins County Division of Assessment Supt. Dougherty reported he has a request from the Tompkins County Division of Assessment asking the Board to consider some arrange- ment so that when their assessors are doing field work they would be immune from parking tickets during County working hours . Resolution }3y Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the request from the Tompkins County Division of Assessment, asking for immunity from parking tickets for their assessors during County working hours , be referred to the Parking , Traffic and Transit Committee. Carried Unanimously �8 -4- March 26, - 1986 NYSEG - Installation of Guy Wire Near Taynton' s - Easement Request Supt . Dougherty reported that NYSEG needs to install a pole and guy wire in the vicinity of Taynton' s Trucking Terminal on Franklin Street. NYSEG has presented an easement request to the Supt. asking that the Board give them that right. Supt. Dougherty asks that the Board grant the Mayor the authority to sign the easement after the City Attorney has checked it over as to form. ARM Discussion followed on the floor. Supt. Dougherty answered questions from the Board. Resolution By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That the Mayor be authorized to approve the easement for NYSEG, subject to the approval of the City Attorney. Carried Unanimously Curb Problems on Titus Avenue Comm. Albanese referred—to a letter he has received from Dorothy Sholeen regarding curb problems on North Titus Creek Bank. Supt. Dougherty stated that the curbing program is falling behind every year. Staff asked that a special fund be established for curbing replacement, and that has been done. Cliff Street and Hudson Street are the two areas most in need of curb replacement. At this time there are no plans to replace curbing on the North Titus Creek Bank. He further stated that in his opinion the curbing there could be removed with no adverse effect. No Salt Policy Comm. Nichols brought up the subject of the "no salt policy". He _ stated that quite a few letters had been received on the subject and there seems to be some confusion on the part of the public on the question of salt. Comm. Nichols reported that there is not a "no salt policy" , but rather that label has been put onto the method used by the City for taking care of the ice and snow and perhaps the name should be changed or further explanation given to the public as to what the policy entails . Supt . Dougherty stated that because of the media coverage on the "no salt policy" , more people have been made aware of the snow and ice control program and the City is , therefore , getting more com- plaints . Supt . Dougherty explained that the City has reduced the amount of salt that it uses on the streets ; that the same equipment is used, the same streets are taken care of as before ; the main change is in the salt and cinder mix. I Comm. Stone reported that the people that she had heard from were complaining more about the areas next to the curb where the public has to step down from their automobiles not being properly taken care of. Mayor Gutenberger left the meeting at 4 : 45 P.M. In his absence , the remainder of the meeting was chaired by Vice-Chair Stone. REPORT OF SUPERINTENDENT AND STAFF : Asst. to the Supt. of Public Works Priore referred to his report , which he had submitted to members of - the Board of Public Works , regarding hazardous waste. Asst . to the Supt. Priore, Comm. Gerkin and Comm. Reeves met with Cornell University Life Safety personnel at Cornell and he highlighted the discussion from that meeting . He mentioned that the City and Cornell may be able to coordinate the handling of some of the City' s hazardous waste on a limited basis . They discussed the importance of educating - 5- March 26 , 198 personnel about hazardous waste and the equipment needed for emergency spills , as well as the prices for transporting such waste . Asst . to the Supt . of Public Works Priore stated that there should be a County-wide alert program concerning steps to be taken in case of hazardous waste spills . Further, the City should start allocating more money to this program which is now mandated by the Federal and State governments . Asst. to the Supt. Priore reported that Cornell University was very cooperative, the meeting was very informative and he felt that with Cornell ' s cooperation and help, the City could do a lot in setting up a program for disposing of hazardous waste. Comm. Gerkin and Comm. Reeves discussed aspects of the meeting and answered questions asked by other Board members . STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Q 1986 Ithaca Festival O Supt. of Public Works Dougherty reported that he has had two meetings with reference to the use of the City' s facilities for 0 the 1986 Ithaca Festival . He cannot foresee any big problems . () The use of City properties will be a little scaled down compared with last year and the year before , and the City is proceeding Q on much the same agreement as it had with the Festival two years ago concerning the use of Stewart Park. He stated that Jean Deming is handling the negotiations and agreements for the use of the Commons . Supt . Dougherty mentioned that the Festival people are not too happy with the City' s response to their request to have some musical activities in DeWitt Park and he is sure that they will be asking the Board to give them special permission. Supt. Dougherty reported that Festival matters are going along well , as far as the Supt . ' s staff is concerned. NYSEG Relighting of Dryden Road New York State Electric & Gas has asked that the City agree to an upgrading of the street lighting in the vicinity of the Humphrey Building of Cornell University, as shown in the letter to Jack Dougherty, dated February 13, 1986 . Resolution By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, this will be done at no cost to the City, and in fact , will show a minor saving to the City, and WHEREAS, the electric line work is being paid for by Cornell University; NOW, THEREFORE, BE IT RESOLVED, That the Board approve the proposal , as contained in the letter dated February 13, 1986 . Carried Unanimously NYSEG Lighting of Cherry Street The sales of the Cherry Street Industrial Park lots were made with the understanding that adequate street lights would be installed in the area. The proposal requested of New York State Electric F, Gas is shown on the letter to Jack Dougherty , Supt . of Public Works , dated December 20 , 1985. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the Superintendent be authorized to direct New York State Electric & Gas to install the street lights , as shown Oil its proposal dated December 20 , 1985 . Carried Unanimously -6- March 26 , 1986 Request from March of Dimes The South Central New York Chapter of the March of Dimes has requested permission to have amplified music in Stewart Park during their "Walk America" program, to be held partially in Stewart Park, on May 10 . The request is outlined in a letter to Supt . Jack Dougherty, dated March 12 , 1986. Resolution By Comm. Gerkin: Seconded by Comm. Albanese ,. RESOLVED, That this request be referred to the Streets and Facili- ties Committee for its deliberation and review. Carried Unanimouslys.., Request from Chamber of Commerce The Chamber of Commerce has requested permission to hold their 1986 Fourth of July celebration at Stewart Park. The Chamber has agreed to limit the number of "fleas market" booths to 20 . They have also agreed to provide port-a-johns , at their cost , and to help with the cleanup after the event . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the Chamber of Commerce be granted permission to hold their Fourth of July celebration at Stewart Park, as outlined in their letters of January 14, February 14 and February 25, with the exception that the beverage station sales will be limited to the barbecue dinner customers only. Discussion followed on the floor regarding the flea markets and parking restrictions . Resolution to Refer to Committee By Comm. Nic ols : Seconded by Comm. Albanes.e. .._ RESOLVED, That the matter of the Chamber of Commerce being granted permission to hold their Fourth of July celebration at Stewart Park, be referred back to Streets , Facilities , Parks and Refuse Committee for clarification as to the Chamber ' s understanding of what is expected of that organization concerning flea market setups and parking . Discussion followed on the floor. A vote on the resolution resulted as follows : Nichols - Aye Reeves - Aye Gerkin - Aye Albanese - Nay Stone - Aye Carried Request from Farmers ' Market A letter from the Ithaca Farmers ' Market, dated March 11 , 1986) has requested a change in their DeWitt Park area operations from Wednesdays to Tuesdays in 1986. Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That this request be referred to the Streets & Facilities Committee . Carried Unanimously Bid Return - Utility Body and Aerial Device Bi–Ts were receive on Marc 20 , 1986 , for—a Utility Body and Aerial Device . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for furnishing a Utility Body and Aerial Device be awarded to Baker Equipment of Richmond, Virginia, for their low bid of $29 , 527 , which :includes the optional impact wrench. Carried Unanimously 3 L/ An - 7- March 26 , 1986 Bid Return - Cab and Chassis Bi s tivere received on March 20 , 1986 , for a Cab and Chassis . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the contract for furnishing a Cab and Chassis be awarded to Feduke Ford of Vestal , New York, for its low bid of $18 , 027. Carried Unanimously Bid Return - 22 Ton Dump Truck Bi s were received on March 21 , 1986 , for furnishing a 22 Ton Dump Truck. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the bid from Mucci Motor Truck Co . of Syracuse , New York, be rejected because the truck body bid does not meet the O specifications , and BE IT FURTHER RESOLVED, That the contract for furnishing a 22 Ton Dump Truck be awarded to Spencer Ford Sales , of Spencer , New York, U as the lowest bidder meeting the specifications , for its bid of m $25 , 381 . 05. Q Carried Unanimously Hazardous Waste Manual By Comm. Gerkin: Seconded by Comm. Reeves WHEREAS, Asst . to the Superintendent of Public Works Sal Priore has prepared a Hazardous Waste Manual , and WHEREAS, this Manual will. serve as a temporaxy...Manual for City use ; NOW, THEREFORE, BE IT RESOLVED, That this Manual be adopted as the official Manual until further amended. Carried Unanimously Letter from Elizabeth Mulholland Comm. Stone read to the Board the letter which she had received from Elizabeth Mulholland, dated March, 1986 , in which Mrs . Mulholland thanked the Board members for the Six Mile Creek Wildflower Preserve being designated in her name. She stated that the Board of Public Works has been of great help in making the Gorge area attractive and safe . She expressed special thanks to former member of the Board, Jerry Schickel , and to Bud Gerkin for their help. PARKING, TRAFFIC & TRANSIT COMMITTEE Parking Permits By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, this Board has established .that a certain number of parking permits be sold for various parking areas , and WHEREAS, the demand for permit parking continues to grow, and WHEREAS, staff has surveyed the use by parkers of these facilities and indicates the number sold can be increased in some areas with- out any adverse effect on the operation; NOW, THEREFORE, BE IT RESOLVED, That the following changes be made in the number of permits sold in facilities listed: - Seneca Parking Garage. $12 . 50 per month for the uncovered top floors - raise from 85 to 95 permits to be sold . - Seneca Parking Garage . $20 . 00 per month for all floors - raise from 8S to 1.15 permits to be sold. - Lot D. $12 . 50 per month - raise from 20 to 25 permits to be sold. cJ�� - 8- March 26, 1986 BE IT FURTHER RESOLVED, That the increase listed be for the months of January through October only of each year. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Report on South Hill Traffic Comm. Nic ols reporte that there had been a Public Information Meeting in connection with the traffic on South Cayuga Street , making it a one way street, and associated questions involving the South Hill area. He stated that there was a good turnout and very active discussion at that meeting. Comm. Nichols stated that the main thing coming out of the meeting was the fact that any change in traffic on one street is going to affect what happens on the surrounding streets ; that while a change might be appropriate for one street it is going to divert and create problems on adjoining streets . We therefore need to look at the area as a whole and before making any permanent changes , some traffic studies and traffic counts should be made. Those attending the meet- ing were in agreement, at least on this issue. Comm. Nichols said that discussion will be had at the next Parking, Traffic & Transit Committee Meeting as to how to do studies and counts in a proper scientific way. Comm. Nichols reported that there was no argument about removing the two-hour parking limit signs on South Hill Terrace and in the 500 block of South Cayuga Street. Doing that is one of the steps that the City said it would do and will replace them with 24-hour limit signs . That action will be taken as soon as the signs are available . Comm. Nichols felt that action on making South Cayuga Street a one-way street should be postponed until some traffic counts in that area can be taken. , Supt. of Public Works Dougherty outlined the procedure for doing traffic counts and mentioned that it should be done while the students are in the area. Also , that the traffic count should be on a 90-day trial in order to give everyone a chance to break old habits and develop some new ones . Supt. Dougherty said there will be further discussions at future Committee meetings . Comm. Nichols stated that the community seemed to be in agreement that South Cayuga Street should not be made a one-way street until the traffic counts were made and would not press for action until that had been done . REPORT OF SPECIAL COMMITTEES: Au it By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by Commissioner Stone , as listed on Abstract No. 6 , in the amount of $62 ,985 . 32 for the General Fund, and in the amount of $12 ,625. 98 for the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 50 P.M. Callista F. Paolangeli ' 'ohn C . utenberg., r� ,Ncting City Clerk Mayor Y BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 26, 1986 13328 Pudgies Pizza F2144 48.00 13329 Bill J. Manos F2144 48.00 13330 Brunswick Corp. F2144 144.00 - 13331 Cutting Hid. Corp. F2144 48.00 - 13332 Byway Corp F2144 96.00 - 13333 W. S. Downing Jr. F2144 144.00-- 13334 Zeta Beta Tau F2144 96.00 13335 Cornell University F2144 96.00- 13336 Ithaca Gun F2144 480.00-13337 Cornell University F2144 144.00 13338 Cornell University F2144 144.00 -- 13339 Cornell University F2144 144.00- 13340 Alpha Delta Phi F2144 144.00 r 13341 Alpha Epsilon Pi F2144 48.00--- 13342 Philip White Jr. F2144 24.00- 13343 Cornell University F2144 96.00 13344 Seal Serpent F2144 144.00- 13345 Cornell University F2144 96.00 13346 Alpha Phi F2144 144.00- 13347 Delta Phi Epsilon F2144 24.00 13348 Cornell University F2144 144.00..- 13349 Cornell University F2144 144.00- 13350 Cornell University F2144 96.00 - 13351 Phi Kappa Tau F2144 48.00 13352 Sigma I`Iu Fraternity F2144 48.00 13353 Morse Chain Co. F2144 144.00 -' 13354 Ron Lewis F2144 144.00- 13355 Peter Massicci F2144 96.00-'" 13356 David H. Hinchcliff F2144 96.00 13357 L. R. Realty F2144 96.00 ---' 13358 Block 99 Inc. F2144 288.00% 13359 D. M. Abbott/F. W. Woolworth F2144 192.00 13360 City of Ithaca F2144 96.00 13361 Elmira Bldg. F2144 192.00 13362 Visneyi-K-Mart F2144 336.00' 13363 Reconstruction Horse F2144 96.0V- 13364 McGraw Housing F2144 96.00' 13365 Ithaca Housing Authority F2144 144.00-- 13366 Ithaca Housing Authority F2144 144.00-- 13367 City of Ithaca F2144 96.00•-- 13368 Tompkins County F2144 96.00. 13369 Knowlton Assoc. F2144 144.00- 13370 Knowlton Assoc. F2144 144.00-- 13371 Macartney & Tolles Inc. F2144 24.00-- 13372 Lehigh Valley House Hotel F2144 96.00 13373 Wallace Steel,Inc. F2144 144.00 13374 Pipe Welding upply F2144 144.00- 13375 Precusuiii Filters , Inc. F2144 144.00•- 13376 Board of Education F2378 96.00_- 13377 U. S. Ar-my Supply Center F2378 144.0() - 13378 Cornell University F2144 96.00- 13379 Abbott Assoc. F2144 192.00- 13380 Ernest Steiner G2122 26.54- 13381 Dave & Rosemary Abbott F2144 15.61- G2122 10.41' 13382 John Peters Wolf F2144 22.63--' G2122 15.09 13383 Gus & George Lambrou F2144 49.78 .- G2122 33.19 13384 I L F Finance Co. F2144 17.38 _ G2122 11.59,- 13385 A. J. Eckert F2144 2940.75f 13386 Evan 'Monkmeyer G2122 40.50 TOTAL 9598.15 TOTAL 137.32 APRROVED BY FINANCE COMMITTEE 1937 Harold Schultz A171O 25.00'" 1938 Ledger Properties A1710 25.00- 1939 Orson Ledger A171O 25.00 1940 Ignacio Serrano A171O 25.00 1941 Kermit C. Parsons A171O 15.00=- 1942 Liang C. Ku A171O 25.00 -- 140.00 BOARD OF PUBLIC WORKS PROCEEDINGS 343 CITY- OF ITHACA, NEW YORK 7,-.(Tula- Meeting 4 : 00 P.M. April 9 , 1986 PRESENT: :Mayor Gutenberger Commissioners - (5) - Albanese, Gerkin, Nichols, Slattery, Stone A'SENT: _on:mi.ssioner (1) - Reeves (excused) O,HLRS PRESENT: _.p-Z . of Public Works - Dougherty A:�st . to Supt . of Public Works - Priore :i-Lv Engineer - Novelli ".n.mon Council Liaison - Hoffman A-sting City Clerk - Paolangeli Deputy City Controller - Cafferillo City Chamberlain - Parsons Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: O Mayor Gutenberger led all present in the Pledge of Allegiance to the O American flag. ® MINUTES : U An -oval of Minutes of March 26 , 1986 Meeting m By Comm. Ger in: Seconded by Comm. Albanese Q RESOLVED, That the minutes of the March 26, 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Ger in requeste t e a ition o Item D - Bid Return - Material Spreader. No Board member objected. COMMUNICATIONS FROM THE MAYOR: "Ithaca Festival - Request for Performing Site Mayor Gutenberger referred to a letter he has received from Sally Grubb , General Coordinator of the Ithaca Festival requesting remission for a small performing site outside "The Cheese Shop" at 320 E. State Street. This request will be taken up at the next meeting of the Streets , Facilities , Parks and Refuse Committee. Pedestrian Mall Delegation from Poughkeepsie, New York May— orGutenberger reported to the Board that on April 25 and 26th elected representatives , staff and some merchants from the city of Poughkeepsie are coming to Ithaca. They have a pedestrian mall in their downtown and are interested in how the City of Ithaca operates their mall . An agenda is being prepared for the delegates . Notices will be sent out to Alderperso.ns and Board members when the agenda is finalized. Shade Tree Committee Mayor Guten erger stated that there will be an announcement out in the next few weeks concerning the re-establishment of the Shade Tree Committee. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Stewart Park Marry-Go-Round Montgomery May spoke to the Board requesting permission for an operating permit to run the merry-go-round in Stewart Park. Mr. May has run it for the past few years and would like to continue to do so. Mr. May will meet with Supt. Dougherty to work out final arrangements. Recycling Task Force Earl Arnol , representing the Recycling Task Force spoke to the Board regarding strengthening and tightening up the ordinance on trash collection and comprehensive plan for recycling. 344 - 2- April 9 , 1986 The Streets , Facilities , Parks and Refuse Committee will meet with the Recycling Task Force to work on a comprehensive plan. Farmers ' Market - Change of Days for Market Anna Stein raus , President of the Ithaca Farmers ' Market spoke to the Board regarding changing the Market ' s days from Wednesday, Thursday, and Saturday to a Tuesday, Thursday, Saturday market this year. This would be done on a trial basis . Spencer Road Traffic Donald Enright, 520 Spencer Road, spoke to the Board regarding conce o+as about Spencer Road traffic. He presented a plan to the Board. Comm. Nichols stated that Mr. Enright ' s plan will be considered at the next meeting of the Parking, Traffic and Transit Committee. REPORT OF CITY CONTROLLER: Financing for Ithaca Area Wastewater Treatment Plant Deputy Controller Cafferillo gave a brie report on the financing for the Ithaca Area Wastewater Treatment Plant . REPORT OF COUNCIL LIAISON: Creation of New Trainee Position at the Water Treatment Plant Alderperson Hoffman reported that the creation of a new trainee position at the Water Treatment Plant was approved by Common Council at their April meeting. Stewart Park Master Plan Report Alderperson Hoffman reported that Common Council decided to take the next step in the development of the Stewart Park Master Plan which is to pay an architect with a partial grant from the State for more detailed drawings of the new traffic circulation plan amd other improvements that were included in the original master. plan. REPORT OF SUPERINTENDENT: Pro essional Engineering License Supt. Dougherty announced that the State has issued Asst. Supt . Sal Priore a license to practice as a Professional Engineer. WATER AND SEWER COMMITTEE: Payment Request - Stearns and Wheler By Comm. Ger in: Seconded by Comm. Stone RESOLVED, That the following payment requests from Stearns and Wheler for professional engineering services rendered in connection with the Design and Construction of Wasterwater Monitoring Stations be approved. September 1985 . . . . . . . . . . . . . . . ... $2 , 147 . 64 January 1986. . . . . . . . . . . . . . . . . . . $ 232 . 30 Carried Unanimously Revision of Watershed Rules and Regulations By Comm. Ger in: Seconded y Comm. Albanese WHEREAS, the City' s Watershed Protection Rules and Regulations are over 50 years old and require updating in order to cope i with modern problems ; now, therefore , be it RESOLVED, That the Chief Water Treatment Plant Operator and the City Engineer are authorized to prepare revised Watershed Protection Rules and Regulations for review by the Water and Sewer Committee and the Board of Public Works . Council Liaison Hoffman requested that the 6-Mile Creek Committee be involved in this review. A vote on the resolution resulted as follows : Carried Unanimously s -3-- April 9, 1986 345 Payment Request - M. Hubbard Construction, Inc . By Comm. Gerkin: Seconded y Comm. Nichols RESOLVED, That a payment request from M. Hubbard Construction, Inc. for services rendered in connection with the Ithaca Area Wastewater Treatment Plant Monitoring Stations , be approved in the amount of $14, 811. 36. Carried Unanimously Payment Request - Empire Soils Investi ations , Inc. By Comm. Gerkin: Seconded y Comm. Slattery RESOLVED, That a payment request from Empire Soil Investigations , Inc. for services rendered in connection with the slope failure 24" raw water main, be approved in the amount of $4, 973. 00 . Carried Unanimously Payment Request - Herbert S. McCall , P.E. By Comm. Gerkin: Seconded y Comm. Nichols RESOLVED, That a payment request from Herbert S. McCall, P.E. for services rendered in connection with an electric power costs reduction study for the Water Department , be approved in the amount of $525 . 00, which is a final 10% of the contract amount. 0 Carried Unanimously O ® STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: ( ) Request to Kemove Sidewalk co The property owner at 106-108 Maple Grove Place has requested Q permission to discontinue the sidewalk abutting their property. Resolution By Comm. Stone Seconded by Comm. Gerkin WHEREAS, this sidewalk does not seem to be serving a purpose in the area; now, therefore, be it RESOLVED, That permission be granted to Sam M. and Charette Wheelis to remove the sidewalk abutting their property upon application for a street permit and at their own expense. Carried Unanimously Request from Chamber of Commerce - July 4th Celebration The Chamber of Commerce has requested permission to hold their 1986 Fourth of July celebration at Stewart Park. The Chamber has agreed to limit the number of "flea market" booths to 20 and to require the booth operators to park in a designated location only. They have also agreed to limit the area of parking for the flea market vendors as shown in the letter dated March 31, 1986 , to provide port-a-johns at their cost , and to help with the cleanup after the event . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the Chamber of Commerce be granted permission to hold their Fourth of July celebration at Stewart Park as outlined in their letters of January 14 , February 14, February 25 and March 31, 1986, with the exception that the beverage station sales will be limited to the barbecue dinner customers only. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (4) - Albanese , Slattery, Stone , Gerkin Nay (1) - Nichols Carried Request from Farmers ' Market The Ithaca Farmers ' Market has requested permission to change their day of operation in the DeWitt Park area from Wednesday to Tuesday. Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the request from the Ithaca Farmers ' Market be approved under the same terms and conditions as the Wednesday operation. Carried Unanimously 346 -4- April 9, 1986 Award of Contract - Material Spreader Bids were receive on -April 2 , 1986 for a material spreader. Resolution By Comm. Stone : Seconded by Comm. Slattery RESOLVED, That the contract for furnishing one material spreader be awarded to Seneca Supply for their low bid of $7 ,355. 00. Carried Unanimously Award of Contract - Street Trees Bids were received on April 3, 1986 for furnishing Street Trees . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the contract for furnishing Street Trees for spring planting be awarded to Schichtel ' s Nursery of Orchard Park, New York for their low bid totaling $2 ,411. 70. Carried Unanimously Payment Request - Welliver Construction Co. , Inc.. By Comm. Stone : Seconded y Comm. Ger in RESOLVED, That the payment request from Welliver Construction Co . , Inc. for services rendered for the reconstruction of the entrance at the Greater Ithaca Activities Center; be approved in the amount of $15, 300. This is a final payment. Carried Unanimously Floral Avenue Property A memo has been received from the Mayor and one from the City Attorney regarding Floral Avenue property disposition. Resolution By Comm. Stone : Seconded by Comm. Gerkin �= . RESOLVED, That these memos be referred to the Streets & Facilities Committee for their recommendation. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Parking Permits - Report The City Chamberlain presented a summary of the results of the sale of parking permits for the period beginning April 1, 1986. Comments from the Chamberlain' s staff have indicated a much happier group of customers due to the increased number of permits available. The Chamberlain notes that we have 16 unsold $20 permits in the Seneca Parking Garage , and 4 unsold permits at the West State Street parking lot . Retainage Release - Architectural Finishes , Inc . By Comm. Nichols : Seconded y Comm. Albanese RESOLVED, That the retainage amount held in connection with the restoration of the Seneca Street Parking Garage , be paid to Architectural Finishes , Inc. for their work on Phase I of this project . This is a final payment in the amount of $7 , 501 . 39. Carried Unanimously R Payment Request - Sear-Brown Associates , P. C. By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That a payment request from Sear-Brown Associates , P. C. for professional services rendered in connection with the Seneca Street Garage, be approved in the amount of $1 , 816. 21. Carried Unanimously -5- April 9, 1986 347' Payment Request - Empire Soils Investigations , Inc. By Comm. Nichols : Seconded by Comm. Ger in RESOLVED, That a payment request from Empire Soils Investigations , Inc . for subsurface invetigation, lab testing and engineering services rendered in connection with the Collegetown Parking Garage, be approved in the amount of $6 , 170. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by Commissioner Stone as listed on Abstract No. 7 in the amount of $54, 538. 23 for the General Fund, and in the amount of $10 ,983. 37 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 23) . which have been reviewed by the SJS subcommittee, be approved in the amount of $575, 513. 96. O Carried Unanimously O ADJOURNMENT: ® On a motion the meeting adjourned at 4 : 50 P.M. U m Q Callista F. Paolangel n C. Gutenberger Acting City Clerk - ayor JOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE `j ri1 9, 1986 13387 Helen Freeman G2122 31.92 13388 Frederick Doelle F2144 20.65 62122 13.76 133,39 A.J. Eckert Co. F2144 153.47 13390 Village of T.rumansbur_g F2378 302.34 13391 Harold .Snith 02122 2,077.88 13392 .Morse Crain Co. 62120 175.00 13393 Town of Ithaca ('2374 386.13 13394 Town of Ithaca G2374 271.32 13395 Town of Ithaca 62374 231.10 13396 Town of Ithaca 62374 196.65 13397 Town of Ithaca G2374 124.89 13398 Town of Ithaca G2374 146.42 13399 Town of Ithaca 62374 247.95 13,400 Druden ,Sewer Dist. #2 G2374 670.36 Total $476.46 Total $4,573.38 APPROVF,D BY FI1 NCE CO1111ITTFE 1943 Jason Fane A1710 25.00 1944 Liana C. Ku `6ping Li clang A1710 25.00 1.945 Harold Feldman A1710 20.00 1946 Lawrence Hull A1710 25.00 1947 Jason Fane 7.1710 25.00 1948 R.H.P. Properties A1710 25.00 1949 David Keyser .11710 1,179.68 1950 clew York. State Electric & Gas 63.00 Total $ 1,387.68 F'° BOARD OF PUBLIC WORKS PROCEEDINGS 349 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. April 23, 1986 PRESENT: Mayor Gutenberger Commissioners (5) - Gerkin, Nichols , Reeves , Slattery, Stone ABSENT: Commissioner (1) - Albanese In absence of Mayor Gutenberger, who arrived at the meeting at 4 : 40 P.M. , the meeting was chaired by Vice-Chair Stone. OTHERS PRESENT: Supt . of Public Works - Dougherty City Engineer - Novelli Common Council Liaison - Hoffman Deputy City Controller - Cafferillo City Clerk - Paolangeli City Chamberlain - Parsons O Asst .to Supt. of Public Works - Priore O PLEDGE OF ALLEGIANCE: Vice-Chair Stone led all present in the Pledge of Allegiance U to the American flag. m MINUTES: Q Approval of Minutes of April 9, 1986 Meeting By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the Minutes of the April 9, 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Parking, Traffic and Transit Committee - Comm. Nichols requested the addition of Item B - Cleveland Avenue - Signage; Item C - Meadow Street/ Wood Street Intersection - Signage; Item D - Spencer Road - Traffic. No Board member objected. Water and Sewer Committee Comm. Ger in requested the addition of Item B - Request for Permission - Field Tests on Pipelines . No Board member objected. REPORT OF SUPERINTENDENT: Collegetown - Si ewal Sales Supt . Dougherty reported that the Collegetown Enhancement Association has requested permission to hold their annual sidewalk sales days on May 9th and 10th. Permission has been granted on the basis of the same circumstances as in the past . REPORT OF CITY ENGINEER: Collegetown Parking Project City Engineer Novelli reported that the Collegetown Parking Garage and streets improvement project is being designed by our architects and preliminary plans will be available shortly. Repairs to the 60 Foot Dam and Relocation of 24" Raw Water Main at Watershed City Engineer Novelli reported that design for repairs to the 60 Foot Dam are starting, and also relocation of the 24" raw water main in the watershed that is a parellel relocation to sidestep a landslide problem. Seneca Street and Green Street Parking Garages City Engineer Novelli reported staff is completing design and a final cost estimate on Seneca Street Parking Garage repairs and will be following that up with design for repairs 350 -2- April 23, 1986 to the Green Street Parking structure. Seneca Street Garage repairs should be bid next week and the Green Street Garage repairs will be bid in early May. 'dYastcwa nZ L a oons City Engineer Novelli stated that the contractor is preparing to finish construe ion ..,A the Wastewater Lagoons for the Water Treatment Plant and it should be finished by the end of Way. Cass Park Pool Repairs City Engineer Novelli reported that the Cass Park Pool repairs have started. The project involves a new lining for the .,.., . pool. The contractor has started the removal of the old lining. Youth Bureau Facility City Engineer Novelli stated that the structural slab is now being placed and the contractor will start the erection of the steel frame work in May. The project is ahead of schedule. Wilcox Press City Engineer Novelli reported that on April 22nd, he met with some Council members , the Mayor, and representatives from the Department of Conservation. The subject was Wilcox Press ' continuing problems with air pollution and citizen complaints . The City is continuing to urge residents with complaints to forward them to the City Engineer and he will obtain a report from the DEC monthly on the status of Wilcox reporting to "the ., DEC on any bypasses or shutdowns that they have with their air pollution equipment . Staff will then.=try to correlate „m, shutdowns with complaints . This could lead to a hearing with residents of the City presenting evidence that the firm is posing a significant nuisance to them and Wilcox Press ay presenting their side. A decision would then be made by the Commissioner of Environmental Conservation. WATER AND SEWER COMMITTEE: Stewart Avenue Bridge Pipeline Replacement Bids were received on April 16 , 1986 for replacement of the Stewart Avenue Bridge Pipeline . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the contract for replacement of the Stewart Avenue Bridge Pipeline be awarded to Paolangeli Contractor, 'Option "B", for $67 , 500 . Carried Unanimously Request for Permission - Field Tests on Pipelines By Comm. Ger in: Seconded by Comm. Nichols WHEREAS, Harry E. Stewart , Asst . Professor at the Cornell University School of Civiland Environmental_ Engineering, has - requested permission to hold field tests on buried pipelines at the Old Burns Road site near the silt dam, and *+ WHEREAS, staff has reviewed this proposal and feels that the project would not interfere in any way with our use of the property; now, therefore , be it RESOLVED, That permission be granted for the use of the site from now until December 1 , 1987 , as outlined in the proposal dated April 2 , 1986 , a copy of which is on file in the City Engineer ' s office. Carried Unanimously i -3- April 23, 1986 351 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - William-Downin Associates By Comm. Gerkin: Secon e y Comm. Slattery RESOLVED, That the payment request from William Downing Associates for services rendered for the supervision of construction of the Ithaca Youth Bureau, be approved in the amount of $1, 334. 00. Carried Unanimously Floral Avenue Properties Disposition By Comm. Gerkin: Seconded y Comm. Nichols WHEREAS, requests have been received to make properties available for sale, properties being now owned by the City on Floral Avenue, and WHEREAS, staff has investigated these properties and finds no Public Works reasons for keeping the properties ; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the properties shown on Tax Map 74, Block 3, Lots 5 and 6 be offered for sale. 0 Carried Unanimously 0 Request from Ithaca Festival 0 The Ithaca Festival as requested permission to use a portion of (-) the sidewalk in front of "The Cheese Shop" at 320 East State Street m as a performing site during the Ithaca Festival. Q Resolution 6 By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS, an investigation has shown that the use of this site will be for only 15 or 20 minutes time periods and that pedestrians will still be able to move past this site ; now, therefore, be it RESOLVED, That the request of the Ithaca _Festival , as indicated in their letter of April 1, 1986, be approved, with the additional stipulation that the usage be limited to individual performances . Carried Unanimously Carousel - Stewart Park Mr. Montgomery May has operated a carousel at Stewart Park under a license from the City for the past three years . The Board has waived the usual fee during that time period to allow Mr. May to rehabilitate the carousel . Resolution By Comm. Gerkin: Seconded by Comm. Slattery WHEREAS, the staff feels that the carousel at the park is an important attraction, and WHEREAS, Mr. May has been rehabilitating the carousel and will continue to do so ; now, therefore , be it RESOLVED, That a permit be issued to Mr. Montgomery may for a fee of $1 . 00 for 1986, with the intention of continuing the fee annually for $1 . 00 for 1987 and 1988 , and be it further RESOLVED, That an insurance certificate in the amount of $500 , 000 be required by the permittee naming the City as also insured, and be it further RESOLVED, That the Board of Public Works hereby authorizes the Superintendent to issue said permit to Mr. Montgomery May under the terms and conditions necessary for the safe operation and maintenance of the carousel . Carried Unanimously Designation of Spring Pickup Week By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the week of May 12 through May 16 , inclusive, be designated as "Spring Pickup Week" during which time a 3 352 -4- April 23, 1986 separate pickup will be made of items of household refuse not normally collected in the regular weekly trash pickup in accordance with regulations promulgated by the Superintendent . Residents shall place this refuse at curbside on their regular collection day; business areas will be limited to one day onlv. wBich has been designated as Tuesday, May 13. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Request from Tompkins County Division of Assessment A request has been received from the Tompkins County Division of Assessment asking that their field personnel be immune from parking tickets during County working hours . Resolution By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, the Committee feels that the payment for parking of County Assessment vehicles should be viewed as part of the normal costs of operations ; now, therefore , be it RESOLVED, That the request be denied. Motion to Table By Comm. Nic ols : Seconded by Comm. Slattery RESOLVED, That the request from Tompkins County Division of Assessment regarding immunity from parking tickets during County working hours for their field personnel be tabled. Carried Unanimously Cleveland Avenue - Request for Signage By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That in response to a neighborhood request , the Traffic Engineer be directed to have "Children at Play" signs installed on Cleveland Avenue . Carried Unanimously Meadow Street/Wood Street Intersection - Signage ` By Comm. Nichols : Seconded by Comm. Slattery WHEREAS, the incidence of ' right turn on red' at the inter- section of Meadow/Wood Street and the entrance to TOPS Plaza is high, and WHEREAS, the safety of the pedestrians crossing at this inter- section is jeopardized by permissive ' right turn on red' ; now, therefore, be it RESOLVED, That the Traffic Engineer be directed to have this intersection posted in all directions for "No Turn on Red" , subject to approval , if necessary, by the NYS DoT. Carried Unanimously Spencer Road - Traffic By Comm. Nichols : Seconded by Comm. Slattery WHEREAS, requests have been made to reduce the amount of ' thru' traffic on Spencer Road, and WHEREAS, the Committee has heard a number of suggestions concerning methods of reducing this traffic; now, therefore , be it RESOLVED, That Spencer Road be posted for "No Thru Traffic" for a 60-day trial period, after which time , if a significant reduction in through traffic has not been shown, the traffic signal at the Elmira Road/Spencer Road intersection will then be put on a "flashing" mode for an additional trial period. Carried Unanimously a -5- April 23, 1986 353 Notice of Meeting Comm. Nichols announced that the Parking, Traffic and Transit Committee will be meeting on the first Monday of each month at 7 : 30 P.M. in the Superintendent ' s Office. REPORT OF SPECIAL COMMITTEES: Audit By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by Commissioner Stone as listed on Abstract No. 8 in the amount of $41, 550. 91 for the General Fund, and in the amount . of $10, 064. 77 for the Water and Sewer Fund, be approved for payment, and it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously UNFINISHED BUSINESS: Comm. Slattery reported that on Friday, April 18th, on his 0 way downtown he came across a sound truck with young people 0 on the back making derogatory remarks . He asked if they 0 had gotten a permit to ;operate the truck. U Discussion followed on the floor. m Q Mayor Gutenberger will investigate the incident . NEW BUSINESS: Annual North American Snow Conference Comm. Reeves reported t at she attended the North American Snow Conference held in Rochester, New York on April 13 through April 16. She presented a detailed description of the many workshops she attended. A written summary of the conference is available for anyone interested in obtaining a copy. Parking, Traffic and Transit Committee : Request From Tompkins County Division of Assessment Resolution to Lift From Table By Comm. Nichols : Secon e y Comm. Slattery RESOLVED, That the request from Tompkins County Division of Assessment be lifted from the table. Carried Unanimously Discussion followed on the floor: Motion to Refer By Comm. Slattery: Seconded by Comm. Nichols RESOLVED, That the matter of immunity from parking tickets for the Tompkins County Division of Assessment be referred to the Parking, Traffic and Transit Committee for review and report back to the Board. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 15 P.M. 1 Callista . Paolangeli n C. Gutenberger u City Clerk ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 23, 1986 13401 Ithaca College G2122 106.09 13402 Ithaca College G2122 49.03 13403 Fred Small G2122 26.54 13404 Chi Psi Fraternity G2122 50.08 13405 Cornell University G2122 33.54 13406 Lamorou,Yound, Steh Gerkin G2122 69.90 13407 Fernando Macera F2144 16.45 G2122 10.96 1340(" Fernando Macera F2144 14.47 G2122 9.65 13409 A. Hailstork G2122 23.12 13410 Hubbard Construction G2122 158.07 13411 McGuire & Bennett, Inc. F2144 139.73 13412 James Orcutt F2144 358.80 G2122 437.40 13413 James Orcutt G2122 108.89 13414 James Iacovelli G2122 95.96 13415 James Iacovelli G2122 95.96 1341E Bongiovanni, Inc. F2142 211.72 13417 Mancini & Sons, Inc. G2122 80.62 13410 Correll University F2650 105.40 13419 Correll University G2120 86,971.40 TOTAL 896.57 TOTAL 88,327.21 TOTAL 89,223.78 APPROVED BY FINANCE COMMITTEE 1951 Ledger Properties A1710 25.00 1952 Ignacio Serrano A1710 25.00 1953 Jason Fane A1710 25.00 75.00 355 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. May 14, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese, Gerkin, Nichols , Reeves , Stone Slattery OTHERS PRESENT: Supt . of Public Works - Dougherty City Engineer - Novelli Asst . to Supt. of Public Works - Priore City Clerk - Paolangeli Common Council Liaison - Hoffman Purchasing Agent - Clynes City Chamberlain - Parsons Deputy City Controller - Cafferillo PLEDGE OF ALLEGIANCE: O Mayor Guten erger leU all present in the Pledge of Allegiance ® to the- American flag. ® MINUTES: U Approval of Minutes of April 23, 1986 meeting cc By Comm. Ger ik n- econded yyCCo+mm. Stone Q RESOLVED, That the minutes of the April 23, 1986 meeting be approved as published. Carried-Urianimously ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Ger in requested t e addition of Item E - Contract for services - Chief Operator, IAWTP; Ite. R - Payment request - M. Hubbard Construction, Inc. and Item G - Disposition of old sewage treatment plant property at First and Franklin Streets . No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Kirk D. Seager, 527 E. Buffalo Street, Apt . 6, spoke to the Board regarding his -car being towed from the 300 block of Fairmount Avenue on April 17 at 10: 57 A.M. He believes it was towed due to street cleaning that was going on. He stated that the signs that state "No Parking-Street Work" were not there when he parked there nor when he left to go to classes the next day. When he returned home from classes his car had been towed. He would like to be reimbursed $37.50 for towing charge and $10. 00 in lost wages . Discussion followed on the floor . Motion to Refer to Committee By Comm. Albanese : SeconUeU by Comm. -Slattery RESOLVED, That the matter of reimbursement to Kirk D. Seager for towing expenses be referred to the Parking, Traffic and Transit Committee with power to act . Carried Unanimously REPORT OF CITY CONTROLLER: Permanent Financing Report Deputy Controller Ca erillo gave a brief report relating to the permanent financing that was done the week of May 5 for the sewer treatment plant project . 356 -2- May 14 , 1986 REPORT OF COUNCIL LIAISON: Recycling Project Al erperson Hoffman reported on a visit to Hamburg, New York on May 13 to look at their recycling system. He reported that the operation there is very impressive. Recycling Coordinator, Lynn Leopold, 'will present the Board with a written report of the trip. Endorsement of Permit Parking System Al erperson Hoffman reported that at the Common Council meeting '"" on May 7, Council endorsed state legislation that would enable the City of Ithaca to institute a residential parking permit system. w 6 - 1 Parking Arrangement Comm. Albanese reported on a meeting held May 13 regarding a 6 - 1 alternate side parking system. Six nights a week residents could park park on either side of the street and one night a week they would not be able to park on the designated street . This would facilitate the cleaning of streets and snow removal. Fall Creek would be the first area where it i might be tried out . Sometime in June the plan will be presented to the Fall Creek Civic Association for discussion and response. Comm. Nichols responded that he disagrees with the plan and would like some clarification as to the make-up of the committee that is studying it . Mayor Gutenberger responded that he will look into the make-up of the ad-hoc committee and report back to the Board. REPORT OF SUPERINTENDENT: Ap ointment Supt. Doug erty reported that he had appointed Barbara J. , . Brown as a part-time meter checker at $4. 67 per hour, effective May 19, 1986, and he asks the Boards concurrence. Discussion followed on the floor regarding the large turn over of personnel in these positions . Supt . Dougherty will ask Pete Malison to attend the next Parking, Traffic and Transit Committee meeting to express his feelings on the turn over problem. Resolution By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the Board approves the appointment of Barbara J. Brown as a part-time meter checker at $4. 67 per hour, effective May 19 , 1986. Carried Unanimously REPORT OF CITY ENGINEER: Collegetown Project City Engineer Novelli reported that the architect has finsihed plans for the Collegetown parking garage and Collegetown street improvements . They are available for anyone who wishes to review them. REPORT OF ASST. TO SUPT. '" Roadway around new YoutF Bureau Facility Asst . to Supt . Priore reported that his staff is in the last phase of pavement . Within a few weeks the final pavement will be on and traffic will move on the new road. Hopefully the turnaround will be completed by mid-July. Mayor Gutenberger asked about the request to re-name the new stretch of road "Martin Luther King Drive . " Supt . Dougherty responded that as soon as the area is annexed this request can be acted on. -3- May 14, 1986 357 REPORT OF OTHER DEPARTMENT HEADS: Request for Expungement on Water Bill City Chamberlain Parsons presented a letter she had received from Donna J. Tomkiewicz , Secretary for Omega Tau Sigma at 200 Willard Way, requesting expungement of a late charge on the water bill for the sorority. Motion to Refer By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the request for expungement of a late charge on a water bill for Omega Tau Sigma be referred to the Water and Sewer Committee for review. Carried Unanimously REPORT OF WATER AND SEWER COMMITTEE: Payment Request - Broome In ustrial Construction Co. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from Broome Industrial Construction Co. for services rendered in connection with masonry repair 0 of the Elm Street Reservoir, be approved in the amount of $1,036. 29_. O Carried Unanimously ® Award of Bid - Aluminum Trench Box U Bids were received on April 29, 1986 for supplying one aluminum m trench box. Q Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for supplying one aluminum trench box be awarded to Rupp Rental & Sales Corp. of Syracuse , N.Y. for their bid of $6, 763. Carried Unanimously Intermunicipal Water Agreement By Comm. GerkTn--* Seconded by Comm. Nichols WHEREAS, the Board of Public Works authorized the Mayor to execute the proposed Intermunicipal Water Agreement on March 12, 1980, and WHEREAS, staff members of the Ithaca Department of Public Works , Cornell Utilities Division, and Southern Cayuga Lake Intermunicipal Water Authority, have jointly reviewed and revised the document such that it is acceptable to all parties ; now, therefore , be it RESOLVED, That the Mayor is authorized to execute the Agreement on behalf of the Board of Public Works , subject to approval by the City Attorney. Carried Unanimously Payment Request - Herbert S. McCall , P.E. By Comm. Gerkin: Seconded y Comm. Stone RESOLVED, That a payment request from Herbert S. McCall , P.E. For additional services rendered in connection with the Electric Power Cost Reduction Study at the Water Treatment Plant , be approved in the amount of $3,330 . Carried Unanimously Contract for services - Chief Operator - Ithaca Area Wastewater Treatment Plant By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, it is a requirement that the City provide a Chief Operator, possessing a lA license to oversee training, startup activities , operations , and other functions for the new Ithaca Area Wastewater Treatment Plant , and 358 -4- May 14, 1986 WHEREAS, the Special Joint Subcommittee of the Ithaca Area Wastewater Treatment Plant has reviewed candidates for Chief Operator for the new Wastewater Treatment Plant , and WHEREAS, the Special Joint Subcommittee recommends that the City enter into a contract with Mr. Gary N. Gleason to provide such services , and WHEREAS, costs of such contract shall be paid from the joint Capital Project fund shared by all owners ; now, therefore, be it RESOLVED, That the Superintendent is hereby authorized to execute an Agreement with Mr. Gleason in the form approved by the Special Joint Subcommittee , effective May 15, 1986. Carried Unanimously Payment Request - M. Hubbard Construction, Inc . By Comm. Ger in: beconded by Comm. Albanese RESOLVED, That a payment request from M. Hubbard Construction, Inc. for services rendered in connection with the Ithaca Area Wastewater Treatment Plant , Wastewater Monitoring Stations , Contract No. 7 - General Partial Payment #5, be approved in the amount of $15, 675 . Carried Unanimously Disposition of old Sewage Treatment Plant property at First and Franklin Streets By Comm. Ger in: Seconded by Comm. Slattery WHEREAS, interest has been expressed in the site of the existing Sewage Treatment Plant Control Building, Greenhouse , Vacuum Filter Building, Sedimentation Basins and other structures , and WHEREAS, Water and Sewer Committee recognizes that the site may have alternate uses beneficial to the City after it is no longer required for wastewater treatment purposes ; now, therefore, be it RESOLVED, That the Board of Public Works supports the use of this property for alternate uses , provided that 1 . Funds be provided to construct storage on the site of the Water Building, equivalent to that now provided by the Greenhouse . 2 . Payments representing fair market value for the existing Sewage Treatment Plant site shall be credited to the Sewer Fund. Discussion followed on the floor. Amendment to Resolution By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That item 2 after Therefore be it Resolved, read as follows : "Any payments for the use/sale of the existing Sewage , Treatment Plant site shall be credited to the Sewer Fund. " Carried Unanimously v � Main Motion as Amended A vote on the main motion as amended resulted as follows : Carried Unanimously 5 3 -5- May 14, 1986 359 REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Award of Bid - Sidewalk Construction Bids were received on May 12 , 1986 for the 1986 annual sidewalk construction program. Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED; That the contract for the 1986 annual sidewalk construction program be awarded to Ithaca Rigging for their bid of $42, 800. Carried Unanimously Payment Request - Broome Industrial Construction By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That payment request #1 from Broome Industrial Construction for services rendered in connection with Cass Park Pool repairs , be approved in the amount of $24,.700. Carried Unanimously o Payment Request - Dam Builders By Comm. Stone : Seconded by Comm. Gerkin O RESOLVED, That 4 payment request from Danby Builders for ® services rendered in connection with the renovation of the U G. I ,A.C. Multi-purpose room, be approved in the amount of m $14, 956. This is a final payment. Q Carried Unanimously Payment Request - A.J. Eckert Company, Inc. By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, That a payment request from A.J. Eckert Company, Inc. for services in connection with construction of the Ithaca Youth Bureau, be approved in the amount of $1, 520. Carried Unanimously Payment Request - James L. Lewis , Inc. By Comm. tone : Seconded y Comm. Albanese- RESOLVED, That a payment request from James L. Lewis , Inc. for services rendered in connection with construction of the Ithaca Youth Bureau, be approved in the amount of $7,080. Carried Unanimously Payment Request - Williams Electrical Construction, Inc. By Comm. Stone : Seconded y Comm. Gerkin RESOLVED, That a payment request from Williams Electrical Construction, Inc. for services rendered in connection with construction of the Ithaca Youth Bureau, be approved in the amount of $15 , 479. 30 . Carried Unanimously Payment Request - William C. Pahl Construction Co. , Inc. By Comm. Stone : Seconded y Comm. Gerkin RESOLVED, That a payment request from Wm. C. Pahl Construction Co . , Inc. for services rendered in connection with the construction of the Ithaca Youth Bureau Facilitiies , be approved in the amount of $36 , 575 . Carried Unanimously REPORT OF PARKING,. TRAFFIC AND TRANSIT COMMTTTEE: Request for Temporary Bus Driver A us river as been absent due to health reasons for an extended period of time , and the prognosis is not good for his return. Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the complement of the Transit Section be temporarily increased by one full-time bus driver pending approval by the Common Council , and be it further 360 6- May 14, 1986 RESOLVED, That this increase in the complement be only until Mr. Denmark has returned or has retired, or his employment with the City has been terminated. Carried Unanimously Request for "Children at Play" signs on Wood Street - Report Comm. Nichols reporteT that the committee inves:Fi—gated the Wood Street playground area and found that there are a number of signs in that area stating "Playground". The committee does not feel it is necessary to place additional "Children at Play" signs in that area. A resolution will be forthcoming at the next Board meeting. REPORT OF SPECIAL COMMITTEES: Au it By Comm. Reeves : Seconded by Comm. Stone RESOLVED, That bills audited and approved by Comm. Reeves as listed on Abstract No. 9 in the amount of $87 , 594. 47 for the General Fund, and in the amount of $11, 029 . 14 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 24) which have been reviewed by the SJS sub-committee , be approved in the amount of $584, 589. 52 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF LIAISONS: Planning Board Liaison Comm. Albanese reported that as liaison to the Planning Board he has received two requests in the form of resolutions . One is a resolution regarding traffic concerns on Spencer Road which has been referred to the Parking, Traffic and Transit Committee. The second is a resolution referring to the drainage problems on Spencer Road referred to the Streets and Facilities Committee . Spencer Road Neighborhood Association Comm. Slattery reported that Fie attended the meeting of the Spencer Road Neighborhood Association on May 8 . There was a great deal of concern over the traffic on Spencer Road. They indicated they were skeptical about the workability of the "no thru traffic" signs that will be put up for a 60 day trial period. However, they were in agreement they should be tried. Concerns regarding the traffic light on Elmira Road at Zikakis Chevrolet were also expressed. The residents of this area will try to arrive at a consensus and bring back a recommendation to the Parking, Traffic and Transit Committee . ADJOURNMENT: On a motion the meeting adjourned at 5 : 25 P.M. a lista F. Paolangeli o n C. Guten erge City Clerk Mayor , BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 14, 1986 13420 Marguerite Burns G2122 26.54 13421 Enornie Broug::ton G2122 26.54 13422 Circle Square Co. G2122 16 0.66 13423 Ithaca College G2122 49.03 13424 Hubbard Const. G2122 26.54 13425 Kimble Plumbing F2144 214.95 13426 Village of Trumansburg F2378 90.36 13427 Stanley Biscup F2144 561.90 G2122 417.90 13423 Fernando Macera F2160 65.51 F2144 54.00 13429 Paolangeli Const F2144 523.41 13430 City of Ithaca F2801 175.54 13431 City of It_iaca F21c'03 179.43 105.13 707.21 TOTAL $2572.34 1955 Ledger Properties A1710 25.00 1956 Gus E. Lam'orou A1710 25.00 1957 R H P A1710 25.00 195E Jason Fane A1710 25.00 1959 William Lower A1710 25.00 1960 Cayuga Lumber A2590 713.1"1 1901 Donald Darrow A1710 104.03 1962 Harriet Lamb A1710 77.91 1025.55 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 361 Regular Meeting 4 : 00 P.M. May 28, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese, Gerkin, Nichols , Reeves , Slattery Stone OTHERS PRESENT: Supt. of Public Works - Dougherty City Engineer - Novelli Common Council Liaison - Hoffman City Clerk - Paolangeli City Controller - Spano City Chamberlain - Parsons Purchasing Agent - Clynes Community Development Administrator - Goldwyn PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. 0 MINUTES: 0 Approval of Minutes of May 14, 1986 meeting 0 By Comm. Ger in: Seconded y Comm. Nic ols U RESOLVED, That the minutes of the May 14, 1986 meeting be approved as published. cc Carried Unanimously a ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Stone requested that Item A under Water and Sewer Committee be moved to the Streets , Facilities , Parks and Refuse Committee as Item I . No Board member objected. Report of Superintendent Supt . Dougherty requested the addition of an expungement of bill under his report . No Board member objected. Parking, Traffic and Transit Committee Comm. Nichols requested to report on matter in progress . No Board member objected. COMMUNICATIONS FROM THE MAYOR: Report on Alternate Side Parking - Ad-Hoc Committee Mayor Gutenberger stated that when he originally appointed the committee to look into the question of alternate side parking, he appointed the members of the Parking, Traffic and Transit Committee from the Board of Public Works and three Alderpersons from Common Council . He gave background information on the structure of the committee and how it had changed due to people leaving office . In order to retain the committee as originally appointed, he is appointing Commissioners Nichols , Stone , Reeves and Slattery from the Parking, Traffic and Transit Committee of the Board of Public Works and Alderpersons Killeen, Peterson and Booth from Common Council . This should bring the committee back to its original structure . He informed the Board of a public informational meeting of the Alternate Side Parking Ad-Hoc Committee to be held on Thursday, June 5 , at 7 : 00 P.M. at the Fall Creek School . 362 -2- May 28, 1986 PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Encroachment Request from David Zwiebel David Zwiebel , 409 N. Cayuga Street , asked the Board to grant an encroachment license for property he is purchasing at 412 N. Aurora Street. RPsol_ution By Comm. Slattery: Seconded by Comm. Stone RESOLVED, That the Board of Public Works grants an encroachment license to David Zwiebel for the property located at 412 ,MR N. Aurora Street , Ithaca, New York, subject to a fee to be established at a later date. Carried Unanimously , Expun ement Request on Water Bill Mayor Guten erger reacT a letter from David Wong, 904 E. State Street, requesting expungement of a 10% penalty on a water bill. Resolution By Comm_ Slattery: Seconded by Comm. Gerkin RESOLVED, That the matter of expungement of a 10% penalty on a water bill for David Wong be referred to the Water and Sewer Committee for review and report back to the Board. Carried Unanimously REPORT OF COUNCIL LIAISON: Sewage Treatment Plant Progress Report Al erperson Hoffman reported that the construction of the Sewage Treatment Plant is ahead of schedule by as much as two months and the new Chief Operator is on the job . There are still some problems with the construction of the digestor tank but hopefully the problems will be corrected and won' t hold up the scheduled opening of the plant" ._ Repavement of Franklin Street Al erperson Hoffman ask-e Supt . Dougherty about plans for repaving and curbing of Franklin Street and whether the future use of this site for the Farmer ' s Market, or any other use , would have a bearing on how the repaving and curbing will proceed. Supt . Dougherty responded that the contract requires that the - property be put back in the same condition as before the project started. It was suggested that a determination be made as soon as possible as to what will be done with this property. City Engineer Novelli was asked to check with the contractor to find out what flexibility the City has regarding the repaving and curbing. REPORT OF SUPERINTENDENT: Appointment L1Q_Aa A1Q_ (Y�) Supt . Dougherty reported that he has appointed Guy as �a Water Treatment Plant Operator at the annual salary of , $12 , 419 , effective May 5 , 1986 and he asks the Board' s concurrence . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the Board approves the appointment of Guy e as a Water Treatment Plant Operator at the annual salary of $12 , 419 , effective May S , 1986 . Carried Unanimously City Engineer Novelli commended Guy Blake for earning his 2A Water Treatment Plant Operator ' s license . -3- May 28, 1986 363 Ex ungement of Bill #1772 to New York State Electric & Gas Supt . Dougherty reported that last year a parking meter was damaged on Dryden Road and NYSE&G was billed $58 . 72 for the damage based on the information we had at the time . Since then we found the information was in error. He would like the Board to expunge the bill . Resolution By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That bill #1772 in the amount of $58 . 72 billed to NYSE&G be expunged. Carried Unanimously CITY ENGINEER REPORT: Dredging of Beebe Lake by Cornell City Engineer Novelli reported that he has been informed by Cornell University that they plan on dredging Beebe Lake this summer. They asked if the City has any concerns or requirements. He advised Cornell that in his opinion, it O would be no different than the City dredging our silt dam 0 on Six Mile Creek. They should follow DEC requirements and and obtain a permit to do the work properly. (� STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - William Downing Associates Q By Comm. Stone : Secon e y Comm. Gerkin RESOLVED, That a payment request from William Downing Associates for services rendered in connection with supervision of construction of the Ithaca Youth Bureau facility in April , be approved in the amount of $1 , 334 . Carried Unanimously Request for Public Hearing - Sidewalks By Comm. Stone : Seconded by Comm. Gerkiif- WHEREAS, the annual sidewalk inspection program has commenced for 1986, and WHEREAS, second notices are required to be mailed by the Department of Public Works to delinquent owners of property regarding repair or replacement of sidewalks ; now, therefore, be it RESOLVED, That June 25, 1986 at 4 : 00 P.M. be established as the date for a public hearing on sidewalks , at which time the owners of the property receiving a second notice will be given an opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner' s expense and the expense thereof collected in accordance with Section 5 . 30 of the City Charter. Carried Unanimously Request for Mural at G. I .A.C. The Greater Ithaca Activities Center has previously requested that permission be given to them to paint a mural on the brick wall at the GIAC building. The Streets & Facilities Committee has been concerned about future maintenance of the mural , and the GIAC Board of Directors has agreed to maintain this mural after its completion. Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That permission be given to the Greater Ithaca Activites Center to paint a mural on the north outside wall of the GIAC gymnasium. 364 -4- May 28 , 1986 Discussion followed on the floor over concerns regarding public input ,maintenance of mural , design of mural and responsibility for the mural . Resolution to Table By Comm. Stone : econded by Comm. Gerkin RESOLVED, That the matter of a mural for GIAC be tabled until further information is received and concerns over the mural are answered. Carried Unanimously Spencer Road/Elmira Road Drainage The Planning and Development Board has requested the assistance of the City Engineer in analyzing the drainage problems in the Spencer Road/Elmira Road areas . Resolution By Comm. 'Stone : Seconded by Comm. Gerkin RESOLVED, That the City Engineer be directed to investigate these problems and to present proposals for solutions to the problems after his investigation is completed. Carried Unanimously Authorization to Execute Agreement with NYSE$G By Comm. Stone : Seconded y Comm. Gerkin WHEREAS, The New York State Electric $ Gas Corporation (NYSEG) has -requested an easement over City of Ithaca owned property for an existing power line, and N-HEREAS, the granting of the easement presents potential obstacles to the development of the planned industrial park to occupy the parcel effected, and WHEREAS, NYSEG has cooperated in the negotiation of an easement agreement which addresses the City' s concerns ; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Mayor to execute an easement agreement with NYSEG covering the subject power line , including the phrase : Grantee shall remove said electric line and easement from the property of the Grantor within 90 days of the request of the Grantor and at no cost to the Grantor. Carried Unanimously Award of Bid - Transit Mix Concrete Bids were received on May 23, 1986 for supplying Transit Mix Concrete . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the contract for supplying transit mix concrete be awarded to Saunders Concrete of Nedrow, New York, as the only bid meeting the specifications . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Award of Bid - Bituminous Products Bids were recieved on May 23, 1986 for supplying bituminous products . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the contract for supplying bituminius products be awarded to Vestal Asphalt for their bid on Items 1 and 2 ; and to Penn-Cann Road Materials , Inc . , for their bid on Item 3. Carried Unanimously -5- May 28, 1986 365 Bid Award - Asphalt Concrete Bids were received on May 23, 1986 for supplying asphalt concrete. Resolution By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the contract for supplying asphalt concrete be awarded to General Crushed Stone Co. of Jamesville, New York. Carried Unanimously Thurston Avenue Bridge Funding By Comm. tone : Seconded by Comm. Gerkin WHEREAS, the City of Ithaca is eligible for $100,000 for rehabilitation of the Thurston Avenue Bridge over Fall Creek under the Local Bridge Program, and WHEREAS, the Common Council must make formal application for this funding; now, therefore, be it 0 RESOLVED, That the following resolution be forwarded to the 0 Common Council for immediate action: 0 WHEREAS, pursuant to Chapter 836 of the Laws of 1983 U and Article 17 of the Transportation Law, the New York m Mate Legislature has authorized and appropriated funds Q for a Local Bridge Program to be administered by the New York State Department of Transportation, and WHEREAS, the City of Ithaca desires to participate in such program; now, therefore , be it RESOLVED, That the City of Ithaca shall participate in the Local Bridge Program, pursuant: t.o the terms of the Bond Act, the Program Guidelines and State/Applicant Agreement which the Municipality ratifies and affirms , and it is further RESOLVED, That the accomplishment of all Local Bridge Projects authorized under the Local Bridge Program shall be by Municipal forces or by competitively let conract with oversight by the City Engineer; and it is further RESOLVED, That the Superintendent of Public Works of the City of Ithaca be and is hereby authorized to execute all necessary agreements and documents on behalf of the City of Ithaca required by the New York State Department of Transportation for participation in its Local Bridge Program. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Children at Play Signs-- Wood Street A request was received tor installation of ' Children at Play' signs near the Wood Street Park. Investigation has shown that the park is adequately signed from all directions by playground signs . Resolution By Comm. Nichols : Seconded by Comm. Reeves RESOLVED, That the request to install ' Children at Play' signs at the Wood Street Park be denied. Carried Unanimously Kurt Seager Towing Charge - Report Comm. Nichols reported that at the last Board meeting the Parking, Traffic and Transit Committee was authorized to take action concerning the appeal of Kurt Seager for compensation for the cost of having his car towed. 366 -6- May 28, 1986 There was evidence that the signs indicating that there should be no parking due to street work were not there when he parked his car. The committee investigated this complaint and the Supt . and Committee agreed that he should be compensated for the cost of the towing. Discussion followed on the floor. Comm. Nichols stated that when signs are placed for emergency street work the City needs to somehow explain on the signs the period of time to which this refers . Expansion of Bus Service to Hospital Comm. Nichols reported that the committee has been discussing b .ds possible expansion of bus service to the hospital . Transit Supt . Carpenter will be meeting with the committee on the 2nd of June regarding the costs of this expansion of service. Traffic on Spencer Road/ South Hill Comm. Nichols reported that the committee has received a letter from the Planning & Development Board asking that the committee look into questions of traffic on Spencer Road. The committee is actively looking into the problems of traffic on Spencer Road on a continuing basis and is taking some actions and considering others . South Hill traffic problems _are also being studied and traffic studies have been done. Experimental changes may take place in the Fall . REPORT OF SPECIAL COMMITTEES: A,a i t By Comm. Reeves: Seconded by Comm. Slattery RESOLVED, That bills audited and approved by Commissioner Reeves as listed on Abstract No . 10 in the amount of $48,460. 98 for the General Fund, and in the amount of $12 , 945. 12 for the Water and Sewer Fund, be approved for..,payment ; and ' that a bill submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 25) which has been reviewed by the SJS sub-committee at a meeting held May 27 , be approved in the amount of $105 , 900. 32. Carried Unanimously UNFINISHED BUINESS : Stewart Par Comm. Nichols asked about planning for Stewart Park. Mayor Gutenberger responded that at the last Chamber of Commerce Board meeting they passed a resolution directing their Search Committee to come up with a minimum of two sites for relocation. At least one is the Stewart Park location. The Stewart Park Re-Design Committee has not had any meetings in the last few weeks . Recycling Report Comm. Gerkin commented that the report from Lynn Leopold -regarding the trip to Hamburg, New York to see their recycling process is a fine report . He also thanked Jim Kelly and- Sal Priore for their work on it . . ADJOURNMENT: ,. On a motion the meeting adjourned at 5 : 35 P.M. =1 a F. Paolangeliv Jo n C. Gutenberger City Clerk ayor 367 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. June 11, 1986 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Nichols, Reeves, Slattery, Stone ABSENT: Commissioner (1) - Gerkin OTHERS PRESENT: Supt. of Public Works - Dougherty Asst. to Supt. of Public Works - Priore City Engineer - Novelli City Controller - Spano Deputy Controller - Cafferillo City Clerk - Paolangeli Purchasing Agent -. Clynes 0 City Chamberlain - Parsons Q Youth Bureau Activities Center Coordinator - Manning Q Deputy Director, Planning & Development - Mazzarella U Personnel Administrator - Best-Shaw Q PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES: Meeting of May 28 , 1986 Supt. of Public Works Dougherty requested a correction on page 2 . The resolution concerning the appointment of a Water Treatment Plant Operator should be corrected to read Guy "Vellake" rather than "Guy Blake" . Resolution By Comm. Albanese: Seconded by Comm. Slattery RESOLVED, That the Minutes of the May 28 , 1986 Meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Streets, Facilities, Parks and Refuse Committee Comm. Stone requested that Item I on the Agenda be moved to Item A. No Board member objected. Water and Sewer Committee Comm. Albanese requested the addition of Item C - Payment Request - Stearns & Wheler. No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Expungement of T,ate Penalty on Water Bill Frances Long, 315 Columbia Street, addressed the Board requesting expungement of a penalty on her water bill . She stated that she and her husband had been paying water bills to the City for over forty years and this was the first time a payment had been paid late . Resolution By Comm. Albanese: Seconded by Comm. Slattery RESOLVED, That the matter of expungement of a late penalty on a water bill for Frances Long be referred to the Water and Sewer Committee for review and report back to the Board. Carried Unanimously 368 -2- June 11, 1986 Chamber of Commerce Tourism Council Request Patricia Winn, 364 Bald Hill Road, Spencer, New York, who is this year ' s chairperson for the Fourth of July celebration at Stewart Park, addressed the Board asking that it waive the request that the Chamber rent port-a-johns for that day' s festivities. She explained that the profits from the event were small and it would be an addi- tional hardship for the group that is trying to provide some enter- tainment and refreshments for the Ithaca community. Supt. of Public Works Dougherty said that there are no precise regulations as to the number of port-a-johns that are needed for any particular event, but that in discussion with the Health Department certain recommendations are made. After further discussion, the matter .was referred. to. the .proper Committee. Resolution By Comm. Nichols: Seconded by Comm. Slattery RESOLVED, That the request of the Chamber of Commerce Tourism Council to waive the renting of port-a-johns for the Fourth of July celebration at Stewart Park be referred to Streets, Facilities, Parks and Refuse Committee for review and report back to the Board. Carried Unanimously Buried Paint Incident Supt. of Public Works Dougherty presented the following statement to the Board: "I would like to make some comments, if I may, on the buried paint incident. I'm sure you all know that a settlement was reached last Friday. I will spare you the details of the incident itself. I do want to express my thanks to my family and friends, to the Mayor and to each of the Commissioners of Public Works for their support during this ordeal. "The Attorney General ' s Office asked the Grand Jury to indict me on four felony counts. The Grand Jury refused to do so and finally presented misdemeanor charges against me. I, of course, entered a pleas of not guilty as there was absolutely no intent of a criminal nature involved and was confident the State could not prove such a charge. Two offers of settlement were proposed but were refused mainly because I would not be cleared of the criminal charges. The settlement reached last Friday was a civil compromise and I want to emphasize the words civil compromise. I did not plead guilty to any charge. I received a conditional discharge which means that, in six months, all charges will be dismissed and all fingerprints, 'mug shots ' will be returned if I pay a sum of $500 to the Hazardous Waste Remedial Fund and attend a short seminar on the handling of hazardous wastes. In my opinion, the only crime that occurred was the filing of charges against Henry Blake for doing what I had told him to do. "I 'm sure some people will feel I got off 'easy' . I certainly am not looking for sympathy, but having my 'mug shot' and being fingerprinted,. was the most humiliating and degrading experience of my life. I have gone through fifteen months of adverse publicity and a public outcry by a relatively small number of people . In addition to the $500 payment, my attorney' s fees will total over $3000 . "We had prepared a very strong case for presentation to the trial jury. The Attorney General ' s Office was aware of this and I 'm sure our strong case influenced their proposal of settlement. Why did I agree to the civil compromise? Two reasons. The first and most important was that all references to criminal action would be erased. The second was a matter of economics . I would have to pay approxi- mately an additional $4000 in attorney fees to complete a trial. This had to be weighed against the $500 payment. 369 -3- June 11, 1986 "One of our local newspapers said I 'pleaded guilty' and must pay a $500 fine. This is not true. I did not plead guilty to any charge. They also quoted Assistant Attorney General O'Sullivan as saying the primary purpose of levying criminal charges was 'educa- tional ' . If this quote is correct I liken their methods of 'education' to that of a kindergarten teacher who greets her new pupils with a blow to the side of the head with a baseball bat. . I made a mistake in judgment. The blow I received to the side of the head was pure 'overkill ' from the beginning. A/o w �,r "Common Council should noW proceed with legislation that will give proper support to all City employees who might find themselves in a similar situation. If a City employee is charged with a crime in connection with his work for the City and these charges are dismissed, or the employee is found not guilty, then, in my opinion, it is only proper that the City pay for the defense of that employee. I hope, that based on my experience, all City employees will recognize the potential danger they face by making everyday decisions at work. I 0 strongly urge Common Council to 'take action on this matter. " O Comm. Nichols stated that the Board has already asked Common Council U to take the action requested. U m REPORT OF COUNCIL LIAISON: Q Approval of Bus Driver Alderperson Hoffman stated that at its meeting last week Common Council unanimously approved the addition of a bus driver to the Department of Public Works Roster to replace the employee who is sick. City Recycling Alderperson Hoffman reported that Common Council is again addressing the issue of City recycling and the various Committees that are deal- ing with the issue are interested to hear from the Board on its opinion on whether it should move toward a City run system. Fees for City Employees Defense Alderperson Hoffman addressed the last item that Supt. of Public Works Dougherty mentioned, which was the discussion of compensation of City employees for legal costs. He stated that it is his understanding that the matter remains in the Charter and Ordinance Committee to which he no longer belongs. However, because of other items that Committee has had to deal with, it has not completed its discussion on compensation for legal costs. Alderperson Hoffman said that the item remains on the agenda card that he receives in the mail each month. There was further. discussion on the recycling issub . REPORT OF SUPERINTENDENT AND STAFF: Supt. of Public Works Dougherty distributed copies of the 1985 Board of Public works Annual Report. Resolution By Comm. Stone: Seconded by Comm. Albanese RESOLVED, That this Board acknowledges receipt of and accepts the 1985 Board of Public Works Annual Report. Carried Unanimously Request for Executive Session Supt. Dougherty requested that the Board go into Executive Session at the end of the meeting for discussion on a personnel matter. 370 -4- June 11, 1986 REPORT OF ASST. TO SUPT. OF PUBLIC WORKS: North Cayuga Street Project Asst. to Supt. Priore reported that on the North Cayuga Street project, the main section of the roadway has just been paved with the final top course. The shoulders will be paved as soon as the weather permits, hopefully this week, certainly by Monday. The turn-around circle and the project will be completed by the end of July. Stewart Avenue Brick Replacement Program Asst. to Supt. Priore stated that the Stewart Avenue brick replace- ment program had started on June 2 . June 10th was the date that any bricks had been laid and it was estimated that about 924 bricks had been laid in four or five hours, with the consultant on hand. He stated that the decision to have a consultant on hand was a very good one; the workers are getting the hang of laying bricks . He stated that there is lots of work to do and better progress will be made as time goes on. Comm. Nichols asked Asst. to Supt. Priore if he had any idea what the actual costs would be. At this point in time he does not have such information but will give the Board an interim report when the project has progressed to the half way mark. REPORT OF 'GITY ENGINEER: Completed Projects City Engineer Novelli reported that the Cass Park pool has been restored. The Elm Street water tank repairs were started last year and were finished a couple of days ago. Projects Nearing Completion Wastewater Lagoon Construction. Lagoon No. 2 should be in service this week and the project finished in about two weeks; it is going very well. Progress on the Youth Bureau Facility fluctuates, sometimes ahead of schedule and sometimes behind. At present it is on schedule. A complaint was registered with the contractor a couple of weeks ago when it was not providing a full time supervisor at the site because of a large job it had acquired at Cornell. The contractor immediately rectified that situation by providing another full time supervisor. Projects Just Started Replacement of the pipe line at the Stewart Avenue bridge over Fall Creek. This project should be completed within thirty days. Youth Bureau Program. A small culvert replacement project in the Van Natta parking lot was selected. A design was prepared and approximately twenty youths will be working to construct this small project. Hall of Justice Renovations. This small project for the Police Department is being bid. Seneca Street Garage Comm. Nichols referred to City Engineer Novelli' s extensive memo on the status of the Seneca Street Parking Garage . City Engineer Novelli reported that progress has been made and he would like to meet with the Streets and Facilities Committee or with the whole Board to discuss what he has learned. Supt. of Public Works suggested that it be put on the agenda for the Streets and Facilities Committee' meeting to be held on June 12 , 1986 . 3'71 -5- June 11, 1986 WATER AND SEWER COMMITTEE: Payment Request - Broome Industrial Construction, Inc. By Comm. Stone: Seconded by Comm. Slattery RESOLVED, That a payment request from Broome Industrial Construction, Inc. , for services rendered in connection with the restoration of concrete reservoirs at Elm Street and Coddington Road, be approved in the amount of $27,958 .84 . Carried Unanimously Payment Request - M. Hubbard Construction, Inc. By Comm. Stone: Seconded by Comm. Slattery RESOLVED, That a payment request from M. Hubbard Construction, Inc. , for services rendered in connection with the monitoring stations, Contract No. 7 - General, of the Ithaca Area Wastewater Treatment Plant, be approved in the amount of $12,255.00 . Carried Unanimously Payment Request - Stearns & Wheler O By Comm. Stone: Seconded by Comm. Albanese O RESOLVED, That a payment request from Stearns & Wheler, for pro- fessional engineering services in connection with the Design and 0 Construction of Wastewater Monitoring Stations, be approved in the 0 amount of $369 .49 . m Carried Unanimously Q STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: G. I.A.C. Mural Resolution to Lift Resolution from Table By Comm. Albanese: Seconded by Comm. Slattery RESOLVED, That Agenda Item A (originally Item I) on G.I.A.C. Mural be lifted from the table for further action. Carried Unanimously Charles Manning, G.I .A.C. Activities Director, spoke to the Board on the mural project. He showed the Board what the mural would look like by presenting an artist' s sketch of the work although he stated that other pieces would be added, such as Central School and the cop on the beat. Director Manning said that input from the neighborhood had been requested and that public hearings had been held to find out how the neighborhood felt about this project. He said that there would be another hearing before the project is actually undertaken. Director Manning said that the G.I .A.C. Board has committed itself for any upkeep for the mural for the next ten years. It is the artist' s opinion that the mural will last for at least thirty years. Comm. Nichols felt that if the G.I .A.C. Board was willing to commit itself for that length of time he felt that this Board should be willing to okay the project. Comm. Albanese also felt that in view of the G.I .A.C. Board's willingness to commit itself to the upkeep of this project for an extended time, that the City should budget small amounts each year as a contribution to the upkeep. Resolution By Comm. Albanese: Seconded by Comm. Slattery RESOLVED, That permission be given to the Greater Ithaca Activities Center to paint a mural on the north outside wall of the G.I.A.C. gymnasium. Carried Unanimously Comm. Albanese left the meeting at 4 : 55 P.M. 3'72 -6- June 11, 1986 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Fall Creek Bank Stabilization By Comm. Stone: Seconded by Comm. Nichols WHEREAS, the Tompkins County Planning Department has awarded the City a $4 ,247 grant in matching funds for the City' s work under the County' s program to reduce the impact of flooding, and WHEREAS, the City has proposed continuation of the project to stabilize the banks of Fall Creek in the vicinity of Stewart Park, and WHEREAS, the City must provide at least half of the cost in labor, material and equipment; NOW, THEREFORE, BE IT RESOLVED, That the City' s share be designated in the minimum amount of $4 ,247 in the 1987 General Operating Budget for flood and erosion control. Carried Unanimously Payment Request -. Broome Industrial Construction, Inc. By Comm. Stone: Seconded by Comm. Nichols RESOLVED, That a payment request from Broome Industrial Construction, Inc. , 'for services rendered in connection with Cass Park Pool Repairs, be approved in the amount of $19 ,486 .00 . This is a final payment. Carried Unanimously Payment Request - Williams Electrical Construction, Inc. By Comm. Stone: Seconded by Comm. Nichols RESOLVED, That a payment request from Williams Electrical Construc- tion, Inc. , for services rendered in connection with the Ithaca Youth Bureau Building, be approved in the amount of $4 ,903 .90 . Carried Unanimously Payment Request - Wm. C. Pahl Construction Co. , Inc. By Comm. Stone: Seconded by Comm. Slattery RESOLVED, That a payment request from Wm. C. Pahl Construction Co. , Inc. , for general construction services rendered in connection with the Ithaca Youth Bureau Building, be approved in the amount of $153,606 .00 . Carried Unanimously Payment Request - Sear-Brown Associates, P.C. By Comm. Stone: Seconded by Comm. Nichols RESOLVED, That a payment request from Sear-Brown Associates, P.C. , for professional services rendered in connection with the Seneca Street Garage, be approved in the amount of $659 .51. Carried Unanimously Payment Request - T. G. Miller Associates, P.C. By Comm. Stone: Seconded by Comm. Nichols RESOLVED, That a payment request from T. G. Miller Associates P.C. , for surveying and mapping services rendered in connection with Collegetown Improvements, be approved in the amount of $3 ,512 .50 . Carried Unanimously Request to Ban Dogs from Park Area Charles Manning, Activities Center Coordinator, has requested that the Board ban dogs from the park on North Albany Street, just north of the G. I .A.C. Building. The Superintendent of Public Works has recommended that this request be granted. Resolution By Comm. Stone: Seconded by Comm. Slattery RESOLVED, That dogs are banned from this park and that signs be installed notifying the public of such action. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 373 -7- June 11, 1986 Award of Bid: Dryden Road Parking Facility By Comm. Stone WHEREAS, the City of Ithaca has planned for and designed a 216- space public parking facility for Collegetown, and WHEREAS, the City of Ithaca has solicited bids for said project in accordance with the provisions of the General Municipal Law, and WHEREAS, the low bids that were received have been reviewed by the City' s Purchasing Agent and recommended for approval; NOW, THEREFORE, BE IT RESOLVED, That the following low bids for construction of the Dryden Road Parking Facility be accepted by the Board of Public Works, subject to approval of funding for the project by Common Council. General Construction O McGuire and Bennett O Ithaca, New York $1,757,497 0 ( ) Plumbing m Edward Joy Company Q Syracuse, New York $ 48 ,800 . Electrical Maher Electric Geneva, New York $ 66,400 Motion defeated for lack of a second. Discussion followed on the floor. Motion to Refer to Committee By Comm. Slattery: Seconded by Comm. Nichols RESOLVED, That the award of bid on the Dryden Road Parking Facility be referred to the Streets, Facilities, Parks and Refuse Committee for review and report back to the Board. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Petition: Alleged Increase in Accidents in Area A petition has been received calling our attention to an alleged increase in the accident rate at the corner of Stewart Avenue and Seneca Street. Resolution By Comm. Nichols: Seconded by Comm. Slattery RESOLVED, That the petition be referred to the Parking, Traffic and Transit Committee for further action. Carried Unanimously Request for Reimbursement on Tow-Aways By Comm. Nichols: Seconded by Comm. Slattery WHEREAS, a petition has been received from parkers in the 300 block area of Fairmont Avenue seeking reimbursement of towing fees, and WHEREAS, the Parking, Traffic and Transit Committee had reviewed an earlier request from Kirk Seager for reimbursement under similar circumstances, and the Committee has granted Mr. Seager this relief, and WHEREAS, the Committee has reviewed these additional requests for reimbursement of towing charges; -S- June 11, 1986 NOW, THEREFORE, BE IT RESOLVED, That Steven J. Tower, Kevin Roach and Patrick Sheppard be reimbursed for towing charges in connection with parking in the 300 block of Fairmont Avenue. This action takes care of all those who have petitioned for reimbursement in this case. Carried Unanimously Increased Bus Service to Hospital Comm. Nichols spoke to the Board with reference to the question of `mom the possibility of increased bus service to the hospital. The Committee has seen some figures from Bernie Carpenter, Transit Super- visor. However, some complications that may result from changes in 4 - State funding may change the cost figures. There are also questions on how the budgeting for the costs are done. The Committee has asked Bernie Carpenter to study this project some more and come back with further information. The figures could be more or could be less. Comm. Nichols feels that the County has taken the point of view that the figures presented are firm figures and he would like to caution everyone concerned that the figures are not firm as to what the actual costs will be. The costs are still being reviewed. Alternate Side Parkin Comm. ,S attery reported on the meeting he had attended at Fall Creek on the matter of alternate side. parking. He said that there were approximately fifteen people who attended the meeting, that no one had much to say. Comm. Slattery said that he walked away from the meeting with the feeling that- no one was thrilled with having Fall Creek as a test area for the alternate side parking nor were they particularly thrilled with the idea of the -6-1 plan. Those present seemed to think that the existing plan was working as well as any that Planning could come up with. REPORT OF SPECIAL COMMITTEES: Audit By Comm. Reeves: Seconded by Comm. Stone RESOLVED, That bills audited and approved by Commissioner Reeves, as listed on Abstract No. 11, in the amount of $38 ,787.49 for the General Fund, and in the amount of $33 ,616 .91 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 26) , which have been reviewed by the SJS sub-committee, be approved for payment in the amount of $745 ,93.3 .44, and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Executive Session Resolution By Comm. Slattery: Seconded by Comm. Nichols RESOLVED, That the Board adjourn into Executive Session at 5:25 P.M. to discuss a Personnel matter. Carried Unanimously ADJOURNMENT: On a motion, the meeting was adjourned at 5:25 P.M.- Callista F. Paolangeli oh C. Gutenberger Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 11, 1986 13432 Velma Jackson G2122 26.54 13433 Clinton West Ltd. G2122 85.33 13434 Walter Vandemark F2144 19.53 G2122 13.02 13435 Broome Ind. Const. inc F2140 19.93 13436 City of Ithaca F2650 56.10 13437 Paul T Seeley F2144 166.51 13438 CU Planning Facility F2144 24.00 13439 William Avramis F2144 24.00 13440 Harold Schultz F2144 24.00 13441 John Hills F2144 24.00 13442 Frederic:. Rolfe F2144 24.00 1344 John Wolff F2144 24.00 13444 James Macera F2144 24.00 13445 Student Agencies Prop. F2144 24.00 13446 Jason Fane F2144 24.00 13447 John Myers F2144 24.00 13448 Mary Crowley F2144 24.00 13449 Chip & Dale Realty F2144 24.00 13450 lawrence Hull F2144 24.00 13451 Harold Lubin F2144 48.00 13452 W R Teetor F2144 48.00 13453 Gus Lambrou F2144 48.00 13454 Jason Fane F2144 48.00 13455 Valentine Assoc. F2144 48.00 13456 Jason Fane F2144 48.00 13457 Theta Delta Chi F2144 96.00 13458 James R. Rider F2144 96.00 13459 Pi Kappa Alpha F2144 96.00 13460 Cornell University F2144 96.00 13461 Iota Hse Corp of Kappa A1phaF2144 96.00 13462 Cornell Radio Guild F2144 96.00 13463 Bill Avramis F2144 96.00 13464 City of Ithaca F2144 96.00 13465 Gus & Geo Lambrou F2144 96.00 13466 Cornell University F2144 96.00 13467 Cornell University F2144 96.00 13468 Board Of Education F2144 96.00 13469 R H P Inc. F2144 96.00 13470 Cornell University F2144 144.00 13471 Delta Phi Assn F2144 144.00 13472 Holley' s F2144 144.00 13473 Cornell University F2144 144.00 13474 Cornell university F2144 144.00 13475 Cornell University F2144 144.00 13476 Cornell University F2144 144.00 13477 Cornell UNiversity F2144 144.00 13478 Cornell University F2144 144.00 13479 Kubler-CVS F2144 144.00 13480 Cayuga Stu Res. Assn. F2144 144.00 13481 Cornell University F2144 144.00 13482 Cornell University F2144 144.00 13483 Mack Travis F2144 144.00 13484 Cornell UNiversity F2144 144.00 13485 Old East Hill Housing Coop F2144 144.00 13486 Cornell University F2144 144.00 13487 Hearts & Flowers Assn. F2144 144.00 13488 William Tompkins F2144 24.00 13489 Jason Fane F2144 144.00 13490 Cornell University F2144 144.00 13491 Fairview Assoc. F2144 144.00 13492 John Novarr F2144 144.00 13493 Wilcox Press F2144 144.00 13494 Challenge Industries F2144 144.00 13495 City of Ithaca F214, 96.00 13496 Logos Properties F2144 144.00 13497 R. Sovocool F2144 144.00 13498 Jason Fane F214+ 144.00 Page 2 13499 Cornell University F2144 144.00 13500 Ithacare, Inc. F2144 144.00 13501 San Associates, Inc. F2144 144.00 13502 James Gardner F2144 144.00 13503 Morse Chain Co. F2144 144.00 13504 Morse Chain Co. F2144 144.00 13505 Iszards F2144 192.00 13506 Center Ithaca Assoc. F2144 192.00 13507 Morse Chain Co. F2144 192.00 13508 Board of Education F2144 192.00 Total WR ;750.07 Total Sr 124.89 Total $7,874.96 APPROVED BY FINANCE COMMITTEE 06 oft ONen-2 190 New York State Electric & Gas A2560 56.00 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. June 25, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese, Gerkin, Nichols, Reeves , Slattery, Stone ALSO PRESENT: Supt . of Public Works - Dougherty City Engineer - Novelli Asst . to Supt . of Public Works - Priore Deputy City Controller - Cafferillo Deputy City Clerk - Brown Purchaaing Agent - Clynes City Chamberlain - Parsons Fir-- Chief - Olmstead City Clerk - Paolangeli Alderperson - Lytel Personnel Administrator - Best-Shaw Asst. Engineer —West O Council -Liai-son - -. Hoffman 0 PLEDGE OF ALLEGIANCE : (� Mayor Guten erger led all present in the Pledge of Allegiance to the Co American flag. Q MINUTES: Approval of Minutes -of June 11 , 1986 Meeting By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, That the Minutes of the June 11 , 1986 meeting be approved as published on June 19, and corrected in the memo of June 20 , 1986 . Carried. Unanimously SPECIAL ORDER OF BUSINESS: Public Hearings - Sidf:nTa ks Resolution To Open N E1ic Hearin By Comm. Stone : Seconde a–F y Comm. Albanese RESOLVED, That-the Pu'll r- hearing on sidewalks be declared. open. Cai°ried Unanimously Richard M. Lewis, RD;;"" Boo tit Road, Truifiansburfg , New York, ;poke to the Board requesting a)c extension of time for sidewalk repairs at 106 Highland Avenue—The walk is slate and he would. like to retain as much slate as possible. The rest he will. repl.a_re with concrete . He requested an extension until the first of September . Resolution By Comm. Slattery: Seconded by Comm. Gerkin RESOLVED, That an extension of time for sidewalk reepairs by 'Richard M. Lewis for property at 106 Highland Avenue be granted until September 15, 1986 , Carried Unanimously Gail Santner, representing Bill Avaramis , spoke to the Board requesting an extension of time for sidewalk repairs at 137-139 Hudson Street . The work will be done by Mr . Avaramis by August 1 , 1986 . Resolution By Comm. Nichols : Seconded by Comm. Slattery RESOLVED, That an extension of time for sidewalk repairs be granted to Bill Avaramis for property at 137-139 Hudson Street until August 1 , 1986 . Carried Unanimously Linda Schutt, 136 Hudson Street, spoke to the Board requesting an extension of time for sidewalk repairs at 136 Hudson Street . It is a slate walk and she is in the process of receiving estimates to have the work done . She requested an extension until August 1 , 1985 . 3'7b -2- June 25, 1986 :)1 u*.ion _. unmr,i. Gerkin: Seconded by Comm. Slattery ���OLVED, That an extension of time for sidewalk repairs be granted Linda Schutt for property at 136 Hudson Street until August 1 , 1986 . Carried Unanimously Mayor Gutenberger referred to a letter from James Hennerty, 214 Prospect Street, requesting an extension of time until August 1 , 1986 for sidewalk repairs at 214 Prospect Street . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the matter of an extension of time for sidewalk repairs . .,. at- 214 Prospect Street be referred to the Streets and Facilities Committee . Carried Unanimously Marc Albanese spoke to the Board, representing Rick and Linda Albanese of 517 Hudson Street. The work on the sidewalk at 517 Hudson Street is being done, as well as driveway improvements . Asst. -Engineer Tom West will contact Mr . $ Mrs . Albanese about a permit for this work. Resolution To Close Public Hearing By Comm. Gerkin: Seconded y o_ mm. Nichols RESOLVED, That the Public Hearing on sidewalks be declared closed. Carried Unanimously ADDITIONS TO THE AGENDA: Audit Report Comm. Reeves requested an addition to the Audit Report . No Board member object.-,-,.d., ._ Special Committees Re-port Comm. Albanese requested the addition of Item B - Budget Report . No Board member object(-.1.j .. COMMUNICATIONS FROM Mayor Gutenberger referred. f.o i,. lettej: -rom Town Supp ar-risor Noel. Desch, Chairman. of the S %c,cr.al Joint Subcommittee, asking for the Board' s prompt attentici- three matters : 1) increase of the hourly rate of Laura Predmore , h . Project Secretary, ) increase of the travel allowance for Elizabeth Moran for the monitoring study, and 3) conceptual approval for Cornell University to set up a research project on the site of the new sewage treatment plant . Resolution By Comm. Nichols: Seconded by Comm. Gerkin RESOLVED, That the requests from the Special Joint Subcommittee be referred to the Water and Sewer Committee for review and report back to the Board. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Communications from Alderperson Lytel Alderperson Lytel referred to a letter from John Cline , 329 W. Seneca Street, requesting that the city measure the traffic at the inter- section of W. Seneca and S. Plain Streets and the possibility of in- stalling a traffic signal at that intersection. Resolution By Comm. Albanese : Seconded by Comm. Reeves RESOLVED, That the matter of a traffic study and possible traffic signal at the intersection of W. Seneca and S . Plain Streets be re- ferred to the Parking, Traffic and Transit Committee for review and report back to the Board. Carried Unanimously • -3- June 25, I9 Alderperson Lytel stated he has had a request from a constituent for a. stop sign at the corner of Cascadilla and N. Geneva Streets . In the last several months a number of accidents have occurred at this corner. Resolution By Comm. Slattery: Seconded by Comm. Albanese RESOLVED, That the request for a stop sign at the corner of Cascadilla and N . Geneva Streets be referred to the Parking, Traffic and Transit Committee for review and report back to the Board. Carried Unanimously Alderperson Lytel stated that a resident of Pleasant Street reported to him that there has been a stop sign at the intersection of Pleasant Street and Turner Place . Apparently it has been knocked down and has not been-replaced.. Supt.- Dougherty responded that -he will check on this and refer it to staff. 0 Alderperson Lytel reported that the residents of the Cascadilla Creek ONeighborhood Association are very concerned about safety in DeWitt 0 Park and particularly about, the lighting in DeWitt Park . U Resolution By Comm. Nichols : Seconded by Comm. Slattery Q RESOLVED',, That the matter of safety and lighting in DeWitt Park be referred to the Streets., Facilities, Parks and 11\1-fuse Committee for review and report back t-o the Board. Ga y x ied Unanimously Alderperson Lytel stated that there has been a number of communications between the city and the residents of the Titus Flats neighborhood about the maintenance of Six Mile Creek. He understands from a resident who' is a member of the reactivated Shade Tree Co;�mittee that there ar.c good reasons to have that work take place before cold weather . He requested that the Six Mile Creek bed maintenance work be done before September. Comm.--Gerkin responded _that__this matter has been discussed in committee and it will be finished soon as possible . Alderperson Lytel asked about the maintenance u1. -the Southside Community Center. He understands Klxa.t there was money .allocated last year for building improvements the t was to have been released from contingency when Southside and the city worked toward an agreement . The contract has not been signed. There is a meeting next week to hopefully settle the contract between Southside and the city . He asked if there is any money that is going to be set aside for maintenance for the coming year . Supt . Dougherty responded that the city will be setting aside money for 1987 for the Southside Center . Alderperson Lytel spoke to the Board regarding Cargill Salt, Inc . He asked the Board to consider not buying salt from Cargill Salt, Inc . Discussion followed on the floor . Resolution By Comm. Stone: Seconded by Comm. Albanese RESOLVED , That the matter of placing stipulations on bidding be re- ferred -to the City Attorney for advice and report back to the Board. Carried Unanimously Cargill Salt, Inc . Risa Lie erwitz , Prof. of Labor Law at Cornell University, 327 Pleasant Street, spoke to the Board supporting the request not to buy salt from Cargill Salt, Inc. She asked the city to take a stand because she felt Cargill has been acting in bad faith. She left leaflets for Board members to look over . Mark Vorreuter, RD#1 , Aurora, New York, spoke to the Board, also asking the city not to purchase salt from Cargill Salt, Inc . -4- June 25, 1986 :i� Lee Roy Bibbie, 115 Cascadilla Street, spoke to the Board • ('•v.-�sting a stop sign at the corner of First, Cascadilla a_nd Geneva l,zeets . This matter was referred to the Parking, Traffic and Transit Committee . REPORT 'OF SUPERINTENDENT:: Executive Session Supt . Dougherty requested that the Board go into Executive Session at the end of the meeting to discuss a personnel matter . Resolution By Comm. Slattery: Seconded. 6y Comm. Albanese RESOLVED, That the Board adjourn into Executive session, at the end. of the Regular session, to di,:hcuss a personnel matter . Carried Unanimously Closing of Dryden Road Parkes Lot Supt. Dougherty report— eed th at staff plans to close the Dryden. Road Parking Lot on Tuesday, July to Discussion followed on the floor. Due to the fireworks being held on July 1, Supt . Dougherty will ask the contractor if we can delay the closing until July 2 . REPORT OF ASST. TO SUPERINTENDENT: Stewart Avenue Brick Project Asst. to Supt . Priore repor-t.ed. that )-je Stewart Avenu- prick project s 30% complete from State to Seneca Street . REPORT OF CITY ENGINEER: Trip to Oswego Solid Waste Disposal Plant City ,Engineer Novelli reported that the Superintendent , the Board of Representatives and he traveled 1,o the solid. waste facil._ty in Oswego, New York. They toured. the plant that incinerates rubbish and produces '"* steam and electric energy. They also looked at the landfill which is presently under construction. WATER AND SEWER COMMITTEE : Requests- for expungement of water and sewer bill penalties The following requests for expungement of water and surer bill penalt. .e have been. recc ived.°. 1 . Omega Tau Sigma. . � . . . . . . $13 .85 2 . David Wong - - . . . . . . . . . . 25 . 41 3 . Joseph Sady. . . . . . . . . . . . . 5 . 91 4 . Morell Long. . . . . . . . . . . . 1 . 86 S . Tompkins Co. Public Library. . . . . 16 .82 Resolution By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the requests for expungement from Oire-a. Tau Sigma, Joseph Sady and Tompkins County Library be denied, and be it further RESOLVED, That the requests for expungement from David Wong and Morell Long be approved. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Bid Return - Water Meters Bids were received on June 19, 1986 for furnishing water meters . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for furnishing water meters be awarded to Badger Meter, Inc. for their bid prices on Items 1 through 9 as shown on the bid sheet . Carried Unanimously `'. . -5- June 25, 1 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Public Hearin - Sidewalk Assessments By Comm. Stone. Seconded y Comm. Gerkin WHEREAS, a public hearing as required by the City Charter was held on June 2S, 1986 to afford property owners an opportunity to show cause why they have not complied with a final notice to have their sidewalks repaired, and WHEREAS, 16 owners served with final notice have failed to comply; now, therefore, be it RESOLVED, That the Superintendent of Public Works be authorized to cause the repair of said sidewalks as reported to the Board, except on those properties for which an extension has been granted on which the repairs shall begin only after the date that the extension expires, and upon completion of such repair, certify the cost thereof to this _Board for levy against the respective properties as provided by the City Charter. Carried Unanimously Q Payment Request - William Downing Associates O By Comm. Stone: Secon ed by Comm. Gerkin 0 RESOLVED, That a payment request from William Downing Associates for U services rendered in connection with the supervision of construction m of the Ithaca Youth Bureau during the month of May, 1986 , be approved in the amount of $1 , 334 .00 . C( Carried Unanimously Chamber of Commerce -Request The Chamber of Commerce has requested that the re -�,i:7_-r_emen.t to furnish pert-a-johns at Stewart Park during their July 4th celebration be waived. Resolution By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, That the request from the Chamber of Commerce be approved.. Discussion followed on the floor . A vote on the resolution resulted as follows : Ayes (4) - Ree.ves, Albanese, Stone , Ger i3a Nays (2) - Slattery, Nichols Cz-r.1_ ied Recycling - Request for Funding, Legislation and Education By Comm. Stone : Seconded y Comm. Gerkin WHEREAS, the City has attempted to establish a recycling program for several years, and WHEREAS, this Board was requested to investigate including the recycling program in the Public Works activities , and WHEREAS, staff has conducted this investigation and has recommended a plan of action as follows : 1 . Council to enact legislation mandating separation at source . 2 . Designate portion of Southwest Park (change name) as re- cycling center site . 3 . Purchase a specialized collection vehicle to be staffed with a truck driver and two collectors . 4 : Purchase a small self-propelled fork lift . 5 . Construct a 30 ' x 24 ' sorting building 6 . Construct five (10 ' x 201 ) open storage bins for materials . 7 . Provide two storage-transport trailers for paper and cardboard. 8 . Recycling coordinator to secure materials markets and conduct educational program. now, therefore , be it RESOLVED , That the Common Council is requested to release funds for the continuation of the present recycling program through 1986 , and be it further 360 F' , ' -6- June 25, 1986 OLVED, That funding is provided in the 1987 budget for the equip- and manpower needed to collect and market the recycled materials, an-1. for the siting of a handling and storage area, and be it further _'ESOLVED, That the Common Council be requested to enact legislation . ..iandating source separation and provide for enforcement for such jeparati.on, and be it further RESOLVED, That the Common Council be requested to provide for a complete education program for recycling . Discussion, followed on the floor . Amending Resolution By Comm. Nichols : Seconded by Comm. Slattery RESOLVED, That the final three 'be it further Resolved' paragraphs be struck from the resolution. Discussion followed on the floor . A vote on the amending resolution resulted as follows : y Carried Unanimously A vote on the main motion as am(nided resulted as follows : Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : ransit System Bus Service - t Ann'J`versary ay- Comm. . Nichols : Seconded by-'Comm. Stone WHFREA,S, the Ithaca Transit System has grown to be a dependable, integral part of our community, a.nJ WHEREAS, the riders of IT are faithful to the system, and WHEREAS, August 12, 1986 is the 25th anniversary of the -fo_-x-aa.tion of the Ithaca. Transit System as a public entity; now, therefo;c�, be it RESOLVED, That this Board authorizes Ithaca Transit to provide free bus service to all passengers on August 12 , 1986, in recognition of the 25th birthday of Ithaca Transit . Carried Unanimously Spencer Road `traffic Signs Comm. Nichols reported that the firsts traffic signs on Spencer Road have been :installed. SPECIAL COMMITTEES: Au it By Comm. Reeves: Seconded by Comm. Nichols RESOLVED, That bills audited and approved by Comm. Reeves, as listed on Abstract No . 12 in the amount of $64 , 531 . 87 for the General Fund, and in tl­� amount of $16 ,374 . 09 for the Water and Sewe- Fn-00, be approved for payment, and it is further RESOLVED, That bills receivab) e approved and ordered rendered. Carried Unanimously Ithaca Ai ea Wastewater Treatment Plant By Comm. Reeves: Seconded y Comm. Gerkin *° WHEREAS, the SJS has approved the Final Payment of $103,941 . 15 to Manson Construction Co. , Inc . and WHEREAS, the Payment Request Form, although correct in dollar amount, needs to be amended for legal reasons to specifically state thereon Final Payment, and. WHEREAS, the work is complete and satisfactory, including all punch list items, to the Engineer and Owner; now, therefore, be it RESOLVED, That payment in the amount of $103, 941 . 15 to Manson Con- struction, Co . , Inc. be approved, subject to the receipt of the Final Payment request in form and substance as signed by the Engineer and approved by the Project Attorney. Carried Unanimously f. -7- June 2.5, 1986 p Budget Meetings Comm. Albanese reported that the month of July will be the month of budget review. The meetings will be on Tuesday evenings at the Street and Facilities Conference Room. Time of the meetings will be announced . at a later date . UNFINISHED BUSINESS: County Request or Free P_arkki�in__�� Mayor Guten erger asked a oche County' s request for free parking for County assessors . Comm. Nichols responded that the matter has been referred to the County Administrator, Scott Heyman. He is looking into the request and will report back to the committee . ADJOURNMENT: On a motion the meeting adjourned into Executive Session at 5: 40 P .M. to discuss a personnel matter. U m Q c � F' (—,1.erlc o n C . Gute-abeT a Mayor 13OA.RD OF PUBLIC VORhS PROCEEDINGS ACCOUNTS RECEIVABLE June 25, 1986 13509 Edrard Wil.czak 62122 31.73 13510 Paul Seeleu F2144 142.67 13511 Village of Trumansbura F2373 899.41 13512 James Iacovelli F2I44 232.50 62122 250.50 13513 James Iacovelli F2144 207.90 62122 243.90 13514 13. Zi.kakis F2144 378.45 02122 576.45 13515 13. Zikakis 62122 237.39 13516 Glenn Grav F2144 1,7.13.63 1.3517 Ronald Amici F2144 649.20 1351a Cornell Univ. Real Estate P2144 468.60 13319 David Cunoske F2144 431.00 13520 Sarah Fern F2144 354.00 13521 Jan Klotz t) Ellen Shields F2144 01.06 13522 Louis Picciano Sr. Cory. F2144 450.13 .13523 C,'itq of Ithaca General Fund F2801 255.25 13524 Cornell Univ. 62120 86,971.40 TOTAL $3,778.80 "98,311.37 APPROVE;) 13Y FINANCE. COMMITTEE ---------------------------- 1964 F.velun Holdheim A1710 25.00 1965 Ruth M. Shac•� A1710 20.00 196E Sean A. Eve 151710 20.00 1967 Liana C. Ku A1710 25.00 1968 Grace:: Knapp A1710 25.00 1969 Marshall C. Sidle A1710 29.51 1970 JuditA Jackson A1710 29.51 1971 Want eld Press A1710 281.55 1972 Daniel .;la1.e A1710 1,673.77 TOTAL $2,129.34 383 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. July 9, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese, Gerkin, Nichols, Reeves , Stone Slattery OTHERS PRESENT: Supt . of Public Works - Dougherty City Engineer - Novelli City Clerk - Paolangeli Deputy City Controller - Cafferillo Purchasing Agent - Clynes City Attorney - Nash Council Liaison - Hoffman PLEDGE OF ALLEGIANCE: Mayor Guten erger led all present in the Pledge of Allegiance O to the American flag. O MINUTES: 0 Approval of minutes of June 25 , 1986 meeting was postponed U until the next meeting of the Board of Public Works on July m 23 , 1986 . Q ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Stone requested t e addition of Item E - Report on Sidewalk at 214 Prospect Street . No Board member objected. DELETIONS FROM THE AGENDA: - Water and Sewer Committee Comm. Ger in requested e deletion of Item E - Water and Sewer Rate Increase . No Board member objected. REPORT OF CITY ATTORNEY: Report on Cargill Salt , Inc. - Contract with City City Attorney Nash answered questions from Board members regarding the City contract with Cargill Salt , Inc. He stated the Courts of New York State have re-affirmed many times that contracts be given to the lowest bidder to protect public monies . The fact that they are having a labor strike at Cargill would not justify the city calling them a irresponsible bidder. REPORT OF COUNCIL LIAISON: Brick Cutting Tool Al erperson Hoffman reported that the Board of Public Works request for a brick cutting tool was approved by the Common Council . Recycling Contract Approval Al erperson Hoffman reported that Common Council settled the recycling issue by extending the contract of Ithaca Scrap Processors for the duration of this year at a slight increase, as was requested by the collector. They extended the contract of Lynn Leopold, the Education Coordinator and added $1200 to her contract to enable her to do research on markets and techniques that would be needed for the city to take over the collection of recycled materials next year. Discussion followed on the floor. 384 - 2- July 9, 1986 A resolution will be prepared for the next Board of Public Works meeting to designate the Department of Public Works as "Lead Agency" and to make recommendations . REPORT OF SUPERINTENDENT: o;ntment Supt . Lougherty reported that he has appointed Gregory S. Lee as a laborer in the Engineering $ Utilities Division at $4. 67 per hour, effective July 13, 1986 and he asks the Board' s concurrence. r d 4 Resolution By Comm. Gerkin: Seconded by Comm. Stone 3 RESOLVED, That the Board approves the appointment of Gregory S. Lee as laborer in the Engineering & Utilities Division at $4. 67 per hour, effective July 13, 1986. Carried Unanimously REPORT OF CITY ENGINEER: ' Si ewal Program City Engineer Novelli reported that approximately 250 of the ramp crosswalks are completed. This is on schedule and they should be completed by July 31st . After that time sidewalk construction will start on or about August 1st . Collegetown Parking Garage City Engineer Novelli reported that the Collegetown Parking Garage project has started. Youth Bureau Road City Engineer reported that the road by the Youth Bureau is in service at this time . The turning lane on Route 34 still needs to be completed. Landscaping at Dam Site Alderperson Hoffman as ed about fencing at the siltation lagoons . City Engineer Novelli responded that there will be landscaping done at the site. f Trailer Park Site Comm. Albanese- asked about the proposed trailer park by the 6 Mile Creek beyond the City' s dam. City Engineer Novelli responded that he has filed a letter with the County Health Department , stating his reasons why the trailer park should not be built there. The water shed area would be affected. The County Health Department has " replied and asked why it is in violation of our water shed " protection rules . He has sent a letter in detail stating i how it violates several counts of our water shed rules . Youth Bureau Annexation Site Comm. Reeves asked what stage the annexation process is in for the Youth Bureau site. Mayor Gutenberger responded that the Youth Bureau site annexation process is still under discussion. REPORT OF WATER AND SEWER COMMITTEE: Payment Request - M. Hubbard onstruction, Inc . By Comm. Gerkin: Seconded y Comm. Albanese RESOLVED, That a payment request from M. Hubbard Construction, Inc. for services rendered in connection with the Ithaca Area Wastewater Treatment Plant monitoring stations , be approved in the amount of $36 ,453. 40. Carried Unanimously -3- July 9, 1986 385 Salary Increase Project Secretary, IAWWTP At their meeting of June 24, 1986, the Special Joint Subcommittee of the IAWWTP recommended an increase in salary for Laura Predmore , project secretary. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract with Laura Predmore, project secretary, be revised to reflect an increase in salary from $6. 90 per hour to $7. 40 per hour, effective June 16, 1986. This is a construction project cost eligible for State and Federal reimbursement. Carried Unanimously Reimbursement for Travel Expenses - Elizabeth Moran At t Teir meeting of June 24, 1986, the Special Joint Subcommittee of the IAWWTP recommended that the contract with Elizabeth Moran for Cayuga Lake monitoring study, be modified to permit reimbursement for travel expenses. 0 Resolution Q By Comm. Gerkin: Seconded by Comm. Albanese Q RESOLVED, That the contract with Elizabeth Moran be modified U to reflect reimbursement for travel expenses at the standard m rate of 21 cents per mile . Q Carried Unanimously Research Project at New Sewage Treatment Plant At their meeting of June 24, 1986, the Special Joint Subcommittee of the IAWWTP also gave conceptual approval for a research project to be conducted at the site of the new IAWWTP. This project will be managed by Cornell University. Resolution =_ By Comm. Gerkin: Seocnded by Comm. Slattery RESOLVED, That the research project as outlined in the June 25 , 1986 letter from Noel Desch, Chairman of the SJS, to the Mayor, be approved in concept. Carried Unanimously REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Ithaca Rigging Service By Comm. Stone . Seconded y Comm. Ger in RESOLVED, That payment request No. 1 from Ithaca Rigging Service for services rendered under the City of Ithaca sidewalk program, be approved in the amount of $3380. 28 . Carried Unanimously Payment Request - Wm. C. Pahl Co. By Comm. Stone : Seconded y Comm. Gerkin RESOLVED, That payment request No . 5 from Wm. C. Pahl Construction Company, Inc. for services rendered in connection with the construction of the Youth Bureau Facilities , be approved in the amount of $61, 771. 00. Carried Unanimously Payment Request - Williams Electric By Comm. Stone : Seconded y Comm. Gerkin RESOLVED, That payment request No . 5 from Williams Electric Company for services rendered in connection with the construction of the Youth Bureau Facilities , be approved in the amount of $71689. 30 . Carried Unanimously Payment Request - Arthur Giordano By Comm. Stone : Seconded y Comm. Gerkin RESOLVED, That payment request No. 1 from Arthur Giordano for services performed in connection with supervision of laying of brick on Stewart Avenue , be approved in the amount of $1 , 420. 386 -4- July 9, 1986 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Sidewalk at 214 Prospect Street - Extension Time for Repair By Comm. Stone : Seconded y Comm. Ger in RESOLVED, That an extension be given to Mr. James Hennerty, 214 Prospect Street to August 1, 1986 for sidewalk repairs. Carried Unanimously REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE: Parking Meter Checker Roster By Comm. Nichols : Seconded by Comm. Stone WHEREAS, it was the intent of the Board to use part-time meter checkers when possible, and WHEREAS, a full-time parking meter checker has recently retired; now, therefore, be it RESOLVED, That the Common Council be requested to delete one full-time parking meter checker and to add two part-time parking meter checkers to the roster of the department , effective immediately. Discussion followed on the floor regarding part-time status of parking meter checkers . The committee is looking into some benefits that might be added for part-time employees . A vote on the resolution resulted as follows : Ayes (5) - Gerkin, Stone , Nichols , Reeves , Slattery Nay (1) - Albanese Carried REPORT OF SPECIAL COMMITTEES: Au it By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That bills audited and approved by Comm. Nichols as listed on Abstract No. 13 in the amount of $19, 731 . 04 for the General Fund, and in the amount of $9,387. 79 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treamtent Plant , Abstract No. 28, which have been reviewed by the SJS sub-committee, be approved in the amount of $517, 586. 04. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously UNFINISHED BUSINESS: Report on DPW Bu get Comm. Albanese reported that the committee is about half way through the budget process . The time for the budget meetings has been changed to Monday evenings at 5 : 00 at the Streets and Facilities Conference Room. ADJOURNMENT: On a motion the meeting adjourned at 5 : 00 P.M. Ca lista F. Paolang ' i o n tauten erger City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 9, 1936 1973 Harold & Shirley Schultz A1710 25.00 1974 Stephen H. & David B. Johnson A1710 25.00 1975 Sean B Eve A1710 20.00 1976 VOID 1977 Carol Sisler - A1710 25.00 1978 Ping Lei & Pi Lwan Wang A1710 25.00 1979 Richard Kuntz & Patricia Smith A1710 176.49 1900 New York State Electric & Gas Corp A2560 58.00 1981 E. F. Hayward Company A1720 71.25 1982 E. F. Hayward Company A1720 57.00 TOTAL 482.74 APPROVED BY FINANCE COMMITTEE 387 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA) NEW YORK Regular Meeting 4 : 00 P.M. July 23, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Gerkin, Nichols , Reeves , Slattery, Stone OTHERS PRESENT: Supt . of Public Works - Dougherty City Engineer - Novelli Council Liaison - Hoffman City Clerk - Paolangeli Deputy City Controller - Cafferillo City Controller - Spano City Chamberlain - Parsons Asst. to Supt . of Public Works - Priore Alderperson - Lytel O PLEDGE OF ALLEGIANCE: Mayor Gutenber-g-e-r-11-e7 all present in the Pledge of Allegiance to the American flag. (, MINUTES: m Approval of Minutes of June 25 , 1986 Meeting Q By Comm. Reeves : Seconded by Comm. Alba RESOLVED, That the Minutes of the June 25 , 1986 meeting be approved as published. Carried Unanimously Approval of Minutes of July 9, 1986 Meeting By Comm. Reeves : Seconded y Comm. Stone RESOLVED, That the Minutes of the July 9, _1986 meeting be approved with the following items added to­-the record in connection with the discussion that took place regarding the report of the City Attorney on Cargill Salt, Inc. Among those items discussed were (1) the Supt . stated there are no plans in the immediate future for buying salt ; (2) that it has been the practice of the City to do its own trucking of salt for reasons of convenience ; and (3) Cargill did not have the low bid for the pick up price . The Supt . pointed out however, that if you included the cost of the trucking, Cargill was the lowest bidder. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Stone requested the addition of Item D - Funding request- Compressor at Ice Skating Rink, and Item E - Payment request- Arthur Giordano. No Board member objected. Executive Session Comm. Al anese requested that the Board go into Executive Session at the end of the meeting to discuss personnel items . No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Alderperson Lytel spo e to the Board on behalf he residents of Hudson Place . They are concerned about the work the City has done on Hudson Street in front of Therm, Inc . There is concern about the curve and they are asking if it .would be possible for the City to straighten out that curve . Resolution By Comm. Reeves : Seconded by Comm. Gerkin RESOLVED, That the matter of the curve on Hudson Street be referred to the Streets , Facilities , Parks and Refuse Committee for review and report back to the Board. Carried Unanimously N 888 - 2- July 23, 1986 Alderperson Lytel requested that he be notified by committee Chairs when the items he brings to the Board are discussed in the different committees . Alderperson Lytel presented arbitration reports to the City Clerk on Cargill Salt , Inc. and asked that they be given to the City Attorney. He expressed the hope that the City would be discussing the problem in the near future . REPORT OF COUNCIL LIAISON: Al erperson Hoffman reported that bids were solicited for the relocation of the Communications Office in the Hall of Justice . There was only one bid and it was above the amount allocated by Common Council . Discussion followed on the floor. Alderperson Hoffman informed the Board that it was on the Budget and Administration Committee agenda for the following night. REPORT OF SUPERINTENDENT: Supt . Dougherty reported that Pam Tallman of the Streets and Facilities Division and Nancy Oltz , Sr. Bus Driver, have been selected to serve on the American Public Transit Association, "Women in Transit" Committee and Pam Tallman has been appointed to serve as secretary to the New York Public Transit Managers Association. He requested the Board to present a resolution congratulating them. Resolution By Comm. Stone : Seconded by Comm. Reeves RESOLVED, That the Board of Public Works congratulates Nancy Oltz for being selected to serve on the American Public Transit Association, "Women in Transit" Committee and Pam Tallman for being appointed to serve as secr..etary to the New York Public Tansit Managers Association and for being selected to serve on the American Public Transit Association, "Women in Transit" Committee . Carried Unanimously REPORT OF CITY ENGINEER: Sidewalk Program - Report City Engineer Novelli reported that the sidewalk program is continuing on schedule. There should be 110 handicapped curb cuts done by the end of July and then the contractor will start on the condemned sidewalk work. All work should be completed by the middle of September. Bidding of Projects City Engineer Novelli reported on plans to bid two projects . One is the rehabilitation of the 60 Foot Dam. The other is the raw water main relocation. Both sets of plans will be available next week for the Board' s review. Water Treatment Plant- Sludge Lagoons-Report City Engineer Novelli reported that a final inspection for the Water Treatment Plant sludge lagoons is scheduled for next week. He invited Board members to attend the final inspection. Lead in Drinking Water City Engineer Novelli reported that a drinking water study for lead content was done by Steve Baker, Chief Operator for the Water Treatment Plant . The level of lead in drinking water from several types of plumbing in the city was acceptable. Copies of the study are available for anyone interested in reading it. REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - William Downing Associates By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That a payment request from William Downing Associates for services rendered in connection with the supervision of the new Ithaca Youth Bureau facility, and related expenses , be approved in the amount of $1 , 971. 30 . Carried Unanimously -3- July 23, 1986 389 Collegetown Street Lighting Project - Proposal by NYSE&G The street improvements to the Collegetown area involve, among other things , replacement of the existing street lights by the City of Ithaca. NYSE&G is proposing that we use the area for a research project on street lighting. Resolution By Comm. Stone : Seconded by Comm. Gerkin WHEREAS, the NYSE&G proposal would provide the same lighting as designed by the project architect, and WHEREAS, the project would save the City a sum of money, and WHEREAS, the City Engineer has indicated that the necessary changes in the street improvement contract can be done by change order; now, therefore , be it O RESOLVED, That the City agrees to participate in the street 0 lighting research project as proposed by NYSE&G in letter of July 8 , 1986 with the understanding that NYSE&G will 0 provide the City with a report on the results of this research C) project . m Discussion followed on the floor. a A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Ithaca Rigging Service BY Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That payment request No . 2 from Ithaca Rigging Service for services rendered under the City of Ithaca sidewalk program, be approved in the amount of $11, 548 . 11. Carried Unanimously Funding Request - Compressor at Ice Skating Rink One of the compressors for the ice skating rink at Cass Park has been disassembled for maintenance . It has been found that the repair parts costs would exceed the cost of a new compressor. There are no funds available in the 1986 budget for this replacement . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the Common Council be requested to transfer $7 , 000 from Capital Reserve Account #23 (DPW Equipment) to A7182 , Cass Park Pool and Rink sub-account 225, Other Equipment , and be it further RESOLVED, That pending this transfer of funds , the Superintendent be authorized to prepare specifications and request bids for the new compressor. Carried Unanimously Payment Request - Arthur Giordano By Comm. Stone : Secon e y Comm. Nichols RESOLVED, That payment request NO. 2 from Arthur Giordano for services rendered in connection with the supervision of laying of bricks on Stewart Avenue, be approved in the amount of $1 , 450. 00. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously 4 390 4- July 23, 1986 REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE: Report of Bus Operations By Comm. Nichols : Seconded by Comm. Slattery RESOLVED, That the Ithaca Transit System "Report of Operations" for the period January-June 1986, be accepted. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Au it By omm. Nichols : Seconded by Comm. Slattery RESOLVED, That bills audited and approved by Comm. Nichols as listed on Abstract No. 14 in the amount of $57 , 661 . 72 for the General Fund, and in the amount of $7, 665 . 51 for the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Planning Boar Comm. Albanese reported that at the meeting of the Planning Board on July 22 , two preliminary proposals on sub-divisions was discussed. He asked for direction from the Board when projects will cost the City money. He suggested a procedure be set up for review by the Planning Department and the Department of Public Works . He asked that the City Attorney clarify the role of the Board of Public Works in these situations . UNFINISHED BUSINESS: Mural at G. I .A.C. Comm. Reeves informed the Board that the -iural at G. I .A.C. .� will be painted on a board and the board will be hung on the brick wall . CSEA Request for Use of Amplified Music Comm. Nichols asked that the request from CSEA for use of amplified music in Stewart Park, on September 13, 1986 be referred to the Streets , Facilities , Parks and Refuse Committee for recommendation. Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the request for use of amplified music in Stewart Park on September 131 1986 by CSEA be referred to the Streets , Facilities , Parks and Refuse Committee for recommendation. Carried Unanimously Executive Session By Comm. Albanese : Seocnded by Comm. Reeves RESOLVED, That the Board adjourn into Executive Session for discussion of personnel items at 5 : 05 P.M. i Callista F. Paolangel o n C. Guten erg City Clerk ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 23, 1986 1353 Willia: J. Goodwin. F2144 24.00 1353 Joseph Daley F2144 24.00 13527 Sal Pirro F2144 24.00 13520 Ming Ming Shen F2144 24.00 13529 Kir Sig Lun F2144 24.00 13530 City of Ithaca F2144 48.00 1331 Howard Jo.inson Co. F2144 48.00 13532 Bill Avramis F2144 48.00 13533 Joseph 0. Ciascii F2144 48.00 13534 Tompkins County Trust F2144 48.00 13535 New York Telephone F2144 48.00 13536 State & Aurora Inc. F2144 96.00 13537 William Downin; F2144 96.00 13530 Historic It'_:aca F2144 96.00 13539 Masonic Temple F2144 96.00 13 40 Tompkins County F2144 96.00 13541 Broome Dev. Center F2144 96.00 13142 Womens Co*mliunity Bldo. F2144 96.00 3543 Iry Lewis F2144 96.00 13544 Cornell Realty Co. F2144 96.00 13.545 Citizens Savings Bank F2144 96.00 13546 U S Post Office F2144 96.00 13547 Thaler & T.ialer F2144 96.00 13546 Tor:ipkins County Court Hse F2144 96.00 13549 Anthony Albanese F2144 144.00 13550 Jo..n Rancich F2144 144.00 13551 Tioga & Buffalo St. F2144 144.00 13552 Giordano-University Press F2144 144.00 13r53 Wallace-Cornell U. Press F2144 144.00 1354 Anthony Ceracche F2144 144.00 13555 T. G. Miller F2144 144.00 13556 Lust & Ada-.-as F2144 144.00 13557 Tompkins County Trust F2144 144.00 1338 William Baldini F2144 144.00 13559 Paul Wilcynski F2144 144.00 13560 R H P Properiies F2144 144.00 13561 Paul Philipson F2144 144.00 13562 S J M Entertainment F2144 144.00 13563 Ithaca Journal F2144 144.00 13564 Cornell Cleaning Cnt F2144 144.00 13566 Hi Speed C-:eck Weighers F2144 144.00 13567 Ithaca Scrap Processors F2144 144.00 13568 N Y S Dept. of Transportation F2144 144.00 13569 Montessori Sc.-.00l F1244 144.00 13570 Tompkins County Court Hse F2144 96.00 13571 Cayuga Apts, Inc. G2122 33.54 13572 Steven Centeno F2144 18.47 G2122 12.31 13573 William Dockstader F2144 22.10 G2122 14.73 13574 Richard Baer F2144 642.22 13575 Norman. Freeman F2144 365.40 13576 George Hartman F2144 559.20 13577 Frank Hanshaw F2144 98.37 10`78 Cornell University F2144 186.48 13579 Cornell University F2144 178.41 13500 Anvelo Paolangeli F2144 136.43 13581 Picciano Construction: Corp F2144 267.41 13582 M A Bongiovanni Inc. F2142 434.96 13583 Christopher Anagnost F2144 31.66 13584 Hubbard Construction. G2122 376.41 13585 Hubbard Construction F2144 66.57 13586 Louis J. Picciano Sr. Corp F2144 152.3 13587 Morse Chain Co. G2120 175.00 13588 Town of Ithaca G2374 213.06 1358 ' Town of Ithaca G2374 416.37 13590 Town of Ithaca 62374 364.29 Page 2 13591 Town of Ithaca G2374 141.56 13592 Town of Ithaca G2374 141.56 13593 Town of Ithaca G2374 149.94 13594 Town of Ithaca G2374 242.66 13595 Dryden Sewer Dist G2374 770.29 13596 Richard Boronkay F2144 96.00 13597 Virgo Holding Co. F2144 24.00 13598 Philip White F2144 24.00 TOTAL $7986.51 $3052.52 TOTAL $11,039.03 APPROVED BY FINANCE COMMITTEE 44 1983 Donald Lucenti A1710 25.00 1984 Charles Tallman A1710 25.00 1985 Gus Lambrou A1710 25.00 1986 Void 1987 David Bowlsby A1710 33.65 1988 Jessica Doss A1710 175.71 1989 Dr. & Mrs. Oliver Gumbs A1710 99.54 1990 Bruce Cottrell A1710 120.37 1991 Stephen Liberty A1710 35.15 TOTAL 539.42 i 391 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. August 13, 1986 PRESENT: Acting Mayor Killeen Commissioners (4) - Albanese, Gerkin, Nichols , Reeves OTHERS PRESENT: Supt. of Public Works - Dougherty Asst . to Supt . of Public Works - Priore City Engineer - Novelli Deputy City Clerk - Brown Purchasing Agent - Clynes City Chamberlain - Parsons Council Liaison - Hoffman Asst . City Attorney - Bennett Community Development Administrator - Goldwyn O O ABSENT: 0 Mayor Gutenberger U Commissioners (2) - Stone , Slattery m PLEDGE OF ALLEGIANCE: Q Acting Mayor Killeen led all present in the Pledge of Allegiance to the American flag. MINUTES : Approval of Minutes of July 23, 1986 Meeting By Comm. Albanese : Seconded y Comm. Ger in RESOLVED, That the Minutes of the July 23, 1986 meeting be approved as published. -_ Carried Unanimously Council Liaison Hoffman asked why recommendations made in Executive Session are not reflected in the Minutes . Comm. Nichols responded that there was no official action taken, it was advisory. ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Albanese requested the addition of Item D - Rehabilitation of Potter' s Falls Dam. No Board member objected. DELETIONS FROM THE AGENDA: Streets , Facilities , Par s and Refuse Committee Comm. Ger in requested a substitute resolution for Item E - Receipt of Bid-Relocation of Communications Office-Hall of Justice . No Board member objected. REPORT OF CITY ATTORNEY Planning Board Proposals on Subdivisions Comm. Albanese reported that he had asked the City Attorney' s Office to clarify the role and responsibility of the Board of Public Works in regard to subdivision matters . Specifically, what is the Board' s responsibility when a proposal involves expenditures . Asst . City Attorney stated that the Planning Board cannot obligate the City to put in, for example, a street ; however, he would consult with the City Attorney and a report would be forthcoming. Cargill Salt , Inc. - Contract with City Comm. Nichols requested a legal opinion in regard to awarding of contracts to the lowest bidder. The question relates to the purchase of salt where two prices are quoted - one for 392 -2- August 13, 1986 "delivered" and the other for "picked up" . In the last bid International Salt Co . submitted a lower bid for "picked. up" than did Cargill but the reverse was true for "delivered" . It is the practice to pick up the salt at the mine but the contract was awarded to Cargill because of lower trucking cost (shorter distance) for City vehicles to Cargill . Comm. Nichols emphasized that he wanted only a legal opinion not a policy recommendation as to whether the City could accept the lower "picked up" bid without considering its own transportation cost. REPORT OF COUNCIL LIAISON: Alderperson Hoffman reported that at the August 6 , 1986 Common Council meeting several actions were taken of interest to the Board: (1) adjustment in salaries was approved; (2) the additional meter checkers was approved and (3) the replacement of a compressor for the ice skating rink at Cass Park was approved. REPORT OF SUPERINTENDENT: Personnel Appointments The Supt . of Public Works has made the following appointments and he asks the Board'.s concurrence : 1 . Liliana Roldan has been permanently appointed to the position of Junior Engineer at $19 , 467 annually, effective August 4 , 1986. 2 . Eric Datz has been permanently appointed as Building Systems Supervisor at an annual salary of $24, 202, effective August 11 , 1986. 3. John L. Coggin was appointed as Water Treatment Plant Operator Trainee at an annual salary of $10, 869, effective August 18, 1986. Resolution BY Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the Board approves the permanent appointment of Liliana Roldan to the position of Junior Engineer at $19 ,467 annually, effective August 4 , 1986 ; the permanent appointment of Eric Datz as Building Systems Supervisor at an annual salary of $24, 202 , effective August 11, 1986; and the appointment of John L. Coggin as Water Treatment Plant Operator Trainee at the annual salary of $10, 869, effective August 18 , 1986. Carried Unanimously Receipt of Grievance Arbitrators Award and Opinion Supt. Dougherty reported that the arbitrators award and opinion has been received and that the City' s position was upheld; that promotion selection can be made on a basis other than seniority. The Supt. is having copies of the opinion and award made for distribution to the Commissioners for their information. REPORT OF ASST. TO THE SUPT. tewart ' venue rick Pro-�ct Asst . to the Supt . Priore reported that the Stewart Avenue brick project has been concluded for the season on August 11 and a full cost report will be forthcoming. Asst . to the Supt . Priore commended the Streets and Facilities Division staff who worked on the project . Ithaca Road Project Asst . to Supt . Priore reported that reconstruction of pavement on Ithaca Road between Mitchell Street and Dryden Road is being worked on. The project will continue through September. The reconstruction work will be discontinued between August 21st through September 2nd because of the students coming back to Cornell and Ithaca College . Ithaca Road will be usable with two-way traffic during the influx of students . This project is part of the in-house paving program. -3- August 13 , 1986 393 Acting Mayor Killeen urged communication between the City and the schools and universities for safety' s sake during the construction. REPORT OF CITY ENGINEER Rehabilitation of Potter' s Falls Dam City Engineer Novelli recommended award of bids for rehabilitation of Potter ' s Falls Dam. Although bids were only opened ycsL&fa*ay, he stated that because the project needs to be completed during the dry season of the year (which is generally mid-August through October) , he would recommend that the bid be awarded. REPORT OF WATER AND SEWER COMMITTEE Payment Request - Louis Picciano Sr. Corp. By Comm. Albanese: Seconded by Comm. Gerkin RESOLVED, That a payment request from Louis Picciano Sr . Corporation for services rendered in connection with the Wastewater Lagoon Project be approved in the amount of $58, 016. 57. Carried Unanimously 0 Payment Request - Stearns and Wheler 0 By Comm. Albanese : Seconded by Comm. Gerkin 0 RESOLVED, That a payment request from Stearns and Wheler for professional engineering services in connection with U Design and Construction of Wastewater Monitoring Stations , m be approved in the amount of $343 . 61. Q Carried Unanimously Payment Request - M. Hubbard Construction, Inc. By Comm. Albanese : seconded by Comm. Gerkin RESOLVED, That a payment request from M. Hubbard Construction, Inc. for services rendered in connection with the Ithaca Area Wastewater Treatment Plant Monitoring Stations (Contract No . 7) , be approved in the amount of $37 ,3-4355 . Carried Unanimously Rehabilitation of Potter' s Falls Dam - Award of Bids Bids were received on August 12 , 1986 for the rehabilitation of Potter' s Falls Dam. Resolution By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the contract for the rehabilitation of Potter' s Falls Dam be awarded to International Gunite , Inc. of Pittsburgh, Pa. for their total bid price of $236,375 . 00. The amount budgeted for this project is $261 , 300 . 00. Discussion followed on the floor. Comm. Albanese expressed his reluctance in having the City engage in a project without being assured of appropriate monitoring by the City. Tabling Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the matter of the award of bids for the rehabilitation of Potter' s Falls Dam be tabled until the end of the meeting after an Executive Session to discuss a personnel matter. Carried Unanimously REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE Payment Request - It aca Rigging Service By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That payment request #3 from Ithaca Rigging Service for services rendered in connection with the City of - Ithaca sidewalk program, be approved in the amount of $8 , 374. 78. Carried Unanimously i Payment Request - Sear-Brown Associates , P.C. By Comm. Gerkin: Seconded y Comm. Al anese RESOLVED, That a payment request form Sear-Brown Associates , P.C. for professional services rendered in connection with the Seneca Street Garage, be approved in the amount of $644. 60. Carried Unanimously i E� q w 3911 M -4- August 13, 1986 Payment Request - Arthur Giordano By Comm. Gerkin: Secon e by Comm. Albanese RESOLVED, That a payment request from Arthur Giordano for services rendered in connection with supervision of laying of bricks on Stewart Avenue , be approved in the amount of �jv6 . 0.1. This is a final bill. Carried Unanimously Receipt of Bid - Restoration of Seneca Street Parking Garage Bids were received on May 23, .1986 for t e restoration of Seneca Street Garage. Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the contract for the restoration of Seneca Street Garage be awarded as follows : Contract No . 1 for concrete restoration to Raymond E. Kelley for their bid price of $439, 057. 87 . Contract No . 2 for Traffic membrane to Harry S . Peterson Co . for their bid price of $165 , 000. There is $1 , 250 , 000 budgeted in this account . Discussion followed on the floor. Comm. Nichols asked what the effect on parking in the garage would be during the work period. City Engineer Novelli responded that the only time the parking garage won' t be able to used will be when the traffic grade membrane is applied to the entire garage. =-The contractor has been given thirty days to do that work which probably won' t be until late summer of 1987 . City Engineer Novelli explained the procedure for the repairs to the parking garage, and who would be supervising the work. A vote on the resolution resulted as follows : Carried Unandmously Receipt of Bid - Relocation of Communications Office_ - Ha_ll of Justice Bids were received on June 19, 1986 for the relocation of the Communication Office at the Hall of Justice . The lone bid exceeded the budgeted amount of $15, 000. Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the bid for the relocation of the Communications Office at the Hall of Justice be rejected and that the department be authorized to rebid this project in the fall . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Receipt of Bid - Railing Repair Bids were recel` on August 7 , 1986 for the repair to the railing on the West State Street Bridge over the Flood Control Channel . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for repairs to the railing on the West State Street Bridge over the Flood Control Channel be awarded to Farr Bros . , Inc. of Lodi, NY for their bid of $6, 234. Carried Unanimously i 395 -5- August 13, 1986 Request for Cass Park Horseshoe Pits The Finger Lakes Horseshoe Clu as proposed that the City and the Club investigate the possibility of constructing tournament-rated horseshoe pits at the Cass Park site . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the request from the Fingerlakes Horseshoe Club be approved in principal and that staff be directed ` to prepare costs estimates and methods of sharing these costs with the Club. Carried Unanimously Council Liaison Hoffman asked to be excused at 5 : 00 P.M. due to another commitment . Request for Light - Homestead Terrace A request has been received from residents of Homestead Terrace for a street light at the end of the street. O O Resolution 0 By Comm. Gerkin: Seconded by Comm. Albanese U RESOLVED, That this request be granted and that the Superintendent be authorized to order NYSE&G to install such a light under M our existing street lighting contract at an estimated annual Q cost of $82 . 00. Carried Unanimously Request for Amplified Music at Stewart Park A request was received from the two CSEA Union units representing City employees for permission to have amplified music at their annual clambake at Stewart Park. Resolution BY Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That this request be granted with a reminder to the employees that the noise level should be kept within reasonable limits . Carried Unanimously Curb Extension Request - West Court Street By Comm. Gerkin: Seconded y Comm. Al anese WHEREAS, the Streets and Facilities Committee has reviewed a request to install a curb extension along approximately 260 feet of the North side of West Court Street from its . intersection with North Albany Street , and WHEREAS, granting the request is anticipated to increase the level of pedestrian safety without undue .interference to the safe and efficient traffic circulation in the neighborhood, and WHEREAS, the proposed curb extension has been reviewed by the City Traffic Engineer and meets with his approval ; now, therefore, be it RESOLVED, That the Board of Public Works grants permission for the requested Court Street curb extension, as recommended by the Streets and Facilities Committee. Carried Unanimously Payment Request - Wm. C. Pahl Co . , Inc. By Comm. Gerkin: Seconded by Comm. Al anese RESOLVED, That payment request #6 from Wm. C. Pahl Construction Co . , Inc. for services rendered in connection with the general construction of the Ithaca Youth Bureau Facility, be approved in the amount of $89, 915 . 95. Carried Unanimously E 396 -6- August 13 , 1986 Payment Request - Williams Electric Construction Co. By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That payment request #6 from Williams Electrical Construction Co. for services rendered in connection with the Ithaca Youth Bureau Facility project , be approved in the amount of $3, 552 . 05 . Carried Unanimously REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE Request for A itional Hospital Route Bus Service By Comm. Nichols : Seconded by Comm. Reeves WHEREAS, Article 5 (i) , Section 119, of the General Municipal Law of the State of New York permits municipalities to jointly provide public transit service, and WHEREAS, the County of Tompkins , Town of Ithaca, and City of Ithaca sponsor Ithaca Transit ' s bus route from downtown Ithaca to the Tompkins Community Hospital , including service to Biggs Center pursuant to agreement dated March 1, 1985 , and WHEREAS, the County desires to increase the frequency of bus service on the route to a half hour schedule during peak periods Monday thru Friday, and WHEREAS, the County, Town, and City agree that the net local cost for the increase in service shall be borne by the County; now, therefore , be it RESOLVED, That the Mayor be authorized to execute an amendment to the 1985 agreement with the County and Town to provide additional Ithaca Transit service on the hospital route , and be it further RESOLVED, That the City and the County may terminate the operation of the additional Ithaca Transit hospital route service upon ninety (90) days written notice to other parties . Discussion followed on the floor. Comm. Nichols stated that it is anticipated that this service will probably begin at the end of September. The request for this service came to the Parking, Traffic and Transit Committee at their last meeting. The Department of Social Services is not moving until the end of September to the• old hospital . The County anticipated their cost at $6,000 in their resolution. This has not been included in this resolution. It is his understanding that whatever the additional cost is , the County will bear it . A vote on the resolution resulted as follows : Carried Unanimously Recognition of 25th Anniversary of Ithaca Transit Comm. Nichols asked that recognization be made oT the 25th anniversary of Ithaca Transit Bus Service on August 12 , 1986. REPORT OF SPECIAL COMMITTEE Audit By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That bills audited and approved by Comm. Nichols as listed on Abstract No. 15 in the amount of $52 , 603. 06 for the General Fund, and in the amount of $45 ,390. 47 for the Water and Sewer fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 29) which have been reviewed by the SJS sub-committee , be approved in the amount of $714 , 796 . 22 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously -7- August 13 , 1986 397 EXECUTIVE SESSION By Comm. Nic ols : Seconded by Comm. Albanese RESOLVED, That the Board of Public Works convene into Executive Session to discuss a personnel matter. Carried Unanimously REGULAR SESSION On a motion the meeting reconvened into regular session. NEW BUSINESS Resignation of City Engineer By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That it is with regret that the Board of Public Works accepts the resignation of Peter D. Novelli as City Engineer, effective August 22 , 1986. The Board expresses best wishes to Peter in his new endeavors . Carried Unanimously Potter' s Falls Dam - Rehabilitation of By Comm. Nichols : Seconded by Comm. Gerkin O RESOLVED, That the contract for the rehabilitation. of Potter' s Q Falls Dam be awarded to International Gunite , Inc. of Pittsburgh, 0 Pa. for their total bid price of $236 , 375 . 00 . The amount 0 bud;eted for this project is $261 , 300 . 00 . m Discussion followed on the floor. Q Comm. Nichols commented that it is his understanding that the Superintendent will provide appropriate management on the project . A vote on the resolution resulted as follows : Ayes (3) - Reeves , Nichols , Gerkin Nay (1) - Albanese Motion Defeated Asst . City Attorney Bennett cited Section 5. 10 of the City Charter "that no contract involving the expenditure of monies shall be made except by a vote of the majority of members of the Board of Public Works ." He ruled that it would require four (4) affirmative votes to pass the resolution. Comm. Albanese stated that if monitoring of the project can be assured he may be persuaded to change his vote. Comm. Nichols stated that the issue could be raised again at a special meeting. He commented that if the Charter states a majority of the Board is needed, then the whole Board should be included. Comm. Albanese stated that the Board could instruct the City Engineer to inquire about firms that would be available to consult on the project and report back to the Board at the next meeting. Supt. Dougherty reminded the Board that it is the opinion of the City Engineer that the next meeting will be too late to award the bid . Comm. Albanese stated that the Board could pass on the bid award pending the result of which engineering firm the City Engineer chooses to consult on the project , with the stipulation that the consultant would have to be existing companies , existing engineers who are in business now. Supt . Dougherty offered to come back to the Board with the name of the consulting engineer for approval . Acting Mayor Killeen suggested the Board hold a special meeting next week to discuss the Potter' s Falls Dam rehabilitation. 398 -8- August 13, 1986 ADJOURNMENT On a motion the meeting was adjourned at 6 : 15 P.M. Ruthann Brown, Deputy can Killeen City Clerk Acting Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE AUGUST 13, 1986 13599 John Rancich F2144 1049.12 13600 Hull Htg. & Plumbing G2122 95.96 13601 City of Ithaca F2144 399.60 13602 McGuire & Bennett F2144 78.01 13603 M A Bongiovanni F2142 128.10 13604 M A Bongiovanni F2142 68.40 13605 M A Bongiovanni F2142 1243. 20 TOTAL 2966.43 95.96 TOTAL 3062.39 APPROVED BY INANCE COMMITTEE 1992 Ithaca Amateur Softball Assoc. A2410 ' 1.00 1993 Ithaca Amateur Softball Assoc. A2410 20,000.00 1994 NYS Electric & Gas Corp. A2560 79.00 1995 Orson Ledger A1710 36.50 TOTAL 20,116.50 1 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 27, 1986 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Gerkin, Nichols, Reeves , Stone ABSENT: Commissioner (1) - Slattery OTHERS PRESENT: Supt . of Public Works - Dougherty Deputy City Controller - Cafferillo City Chamberlain - Parsons Deputy City Clerk - Brown Asst , to Supt. of Public Works - Priore Purchasing Agent - Clynes Asst. City Attorney - Bennett Recycling Coordinator - Leopold Council Liaison - Hoffman Alderperson - Cummings m Environmental Management Coordinator - Eckstrom Tompk-ins County Board of Representatives - Livesay, Proto m Q PLEDGE OF ALLEGIANCE Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES Approval of Minutes of August 13, 1986 Meeting BY Comm. Nichols : Seconded by Comm. Reeves RESOLVED, That the Minutes of the August 13� 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Stone requested the addition of Item G - Payment Request- Empire Soils Investigations , Inc. A No Board member objected. Water and Sewer Committee Comm. Gerkin requested the addition of Item C - Bid Return- Relocation of Raw Water Main. ' No Board member objected. Report of Special Committees Comm. Albanese requested the addition of Item C - Special ,Joint Subcommittee Budget - Presentation for Approval and Item D - General Fund Budget - Presentation for Approval . No Board member objected. COMMUNICATIONS FROM THE MAYOR Resolutions from the County Mayor Gutenberger presented two resolutions adopted by the Tompkins County Board of Representatives at their August 124 1986 meeting: "Audit-Stream Preventative Maintenance Program" - "City of Ithaca and Commendation of Ithaca Transit on twenty-fifth anniversary." PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD Comex Plaza Associates Stuart Lewis , representing Comex Plaza Associates , (owner of the building that houses the Iszard Department Store) requested an encroachment to build a European Cafe on the east side (under the portico) of Iszard' s Department Store . 2 -2- August 27 , 1986 Mr. Lewis gave background information on the project that is being proposed. Mr. Lewis presented sketches to Board members . The encroachment that they are asking for is 20" . He has met with Fire Chief Olmstead and the project that is being proposed meets the fire regulations . He has , also, met with the Commons Advisory Board feel it is a good idea. The Comex Plaza Associates would like to have the cafe in operation by the end of autumn. Resolution By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That the matter of an encroachment for a European ® Cafe at Iszard' s Department Store be referred to the Streets, Facilities , Parks and Refuse Committee for review at their next meeting on August 28th and report back to the Board at their meeting of September 10th. Mr. Lewis will be at the committee meeting to answer questions . Carried Unanimously Petition - Truck Traffic Velma Jackson, 612 Hancock Street , presented a petition and spoke to the Board representing residents of the Hancock/Fifth Streets area . They are petitioning the Board to erect signs to curtail the heavy truck traffic along these densely populated residential streets . They are asking that the signs be erected as outlined in their petition, and an additional sign be put up at the intersection of Hancock Street and Route 13 not permitting large truck usage of their street between the hours of 11 : 00 P.M. and 6 : 00 A.M. Ms . Jackson answered questions from Board members . Discussion followed on the floor. Resolution By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the matter of the petition for signs to curtail truck traffic in the Hancock/Fifth Streets area be referred to the Parking, Traffic and Transit Committee for review and report back to the Board. Carried Unanimously Northside Civic Association Alderperson Cummings presented a letter from the Northside Civic Association regarding public and city problems related to the northside district . These concerns include : Cascadilla Creek retaining wall between Cayuga Street and Madison Street , in dire need of permanent repair; banks along Cascadilla Creek overgrown with weeds ; dead trees need to be removed, soil erosion is uprooting trees . Thompson Park needs to be weeded and more trees need to be planted. Lake Avenue/Madison Street Bridge needs to have incline for handicapped on Willow Avenue side of bridge . The residents question if dredging underneath the bridge is possible . Cascadilla Creek Neighborhood Association Alderperson Cummings reported that the Cascadilla Creek Neighborhood Association has a request for the intersection of Sears and Court Street . As you turn out of Sears Street , the- visibility to the east is very poor ; the metered parking comes very close to the intersection. It is very difficult to see cars coming from that direction. Alderperson Cummings has spoken to the Traffic Engineer regarding this matter. Parking on Coddin ton Road Al erperson Cummings reported that the residents in that area are concerned about the visibility problems caused by the access road to Rogan' s Market . The Traffic Engineer has suggested removing 1 or 2 parkings spaces just inside the city line to improve visibility. The residents asked to have parking removed between the city line and Hudson Place on the north side of the street, and for the city to work cooperatively with -3- August 27 , 1986 the town to make sure there is no parking once you cross over the city line on the north side . Sidewalks - 200 Block of Fayette Street Alderperson Cummings stated t at the residents of the 200 block of Fayette Street is requesting that the Board take appropriate action to require a sidewalk be installed on the east side of that block. This comes up now because that is the site of the new Reconstruction Home. According to Charles Barber, the Board has the authority to require that it be built . Resolution Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the issues involving sidewalks be referred to the Streets , Facilities , Parks and Refuse Committee for review and report back to the Board. Carried Unanimously Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That issues involving parking be referred to the Parking , Traffic and Transit Committee for review and report m bacl, to the Board. m Carried Unanimously Q Resolution By Comm. Reeves : Seconded by Comm. Albanese RESOLVED, That the letter from the Northside, Civic Association be referred to the Streets, Facilities , Parks and Refuse Committee for review and report back to the Board. Carried Unanimously Newman Club Helen Mice, 408 West Buffalo Street, read the following letter to the Board: "The Newman Club of Ithaca came before the Board and obtained permission to erect a shelter on the course for use by the members . To provide funds , a raffle was held and approximately $1392 . 22 was raised. A committee was then formed to obtain a cost figure on materials to erect a 24 ' x 48 ' pole barn structure and submitted a figure of $1748. 00. Plans previously drawn up for a shelter had to be discarded as they proved to be an addition to the existing clubhouse . We seem to have reached a point now where we have neither the expertise or equipment to erect such a shelter. Our proposal is : seeing that the shelter will be owned and will benefit both the course and the city, we will donate the money raised to defray material costs and the city erect the shelter. We would appreciate your considering this matter in planning your projects for 1987 . This year, 15 tournaments were held at the course and a shelter could increase both this number and revenue raised by increased play. " She said she would like to make an addition to the request ; they would not want this to come out of the budget for the ` golf course , but out of the general fund. Resolution By Comm. Albanese : Seconded by Comm. Reeves RESOLVED, That the matter of a shelter for Newman Golf Course be referred to the Streets , Facilities , Parks and Refuse Committee for review and report back to the Board. Carried Unanimously U -6- August 27 , 1986 Resolution to Withdraw Amendment By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That the amendment to the resolution be withdrawn. Carried Unanimously Amending Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the following be added to the resolution: "The Superintendent be directed to secure appropriate engineering consultation for this project immediately." Carried Unanimously Main Motion as Amended A vote on t e main motion as amended resulted as follows : Carried Unanimously Bid Return - Relocation of Raw Water Main Bids were received on August 26 , 1986 for the Relocation of Raw Water Main. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for the Relocation of Raw Water Main be awarded to Central New York H � E Co . , Inc . of Albany, N.Y. for their lump sum bid of $156 , 578 . 00 . The project cost was estimated to be approximately $200, 00 . 00 . The Superintendent be directed to secure appropriate engineering consulting for this project. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Comm. Stone left the meeting at 6 : 10 P.M. STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE Report on Status of Clitt Street Repair Project Supt . Dougherty stated that s as been concerned about the condition Cliff Street is rapidly getting into. He has been proposing that work be started up there . One reason for not starting it this year, was that the city was not sure what impact , if any, Route 96 relocation would have on it . He has received a letter from the Regional Director, NYS DoT stating that if the relocation does not come down any further on Cliff Street than is shown on Alternative A on the State plans , he does not see any reason why the city' s efforts would be duplicating anything they would do; the city will proceed with this project with that idea in mind. Council Liaison Hoffman stated he is not convinced that the comunity is prepared to accept the DoT Route 96 proposal , as is . There is still some effort from several directions to get the State to modify some of their plans . There are some people who feel that if Cliff Street remains the main access to the hospital that there should be more improvements than what DoT is suggesting; they are suggesting simply connecting a new bridge to the bottom of Cliff Street . Council Liaison Hoffman asked about the magnitude of the improve- ments and what kind of disruption will occur as a result of these repairs . Supt . Dougherty responded that staff would replace the curbing on both sides of the street , do some drainage work, raise all the ..manholes , put in a fabric over the existing pavement , and put approximately a 2" asphalt overlay on. During some phases of the construction there will be detours . -7- August 27, . 1986 Mayor Gutenberger stated that the State ' s latest time schedule, no matter which alternative is ultimately decided on, is probably 1992 or 1993 before completion of whatever is finally done . According to the Regional Director of the State DoT, any of the alternatives that the State is discussing, the city' s work would not become involved in whatever the State ultimately does . Comm. Nichols stated that any work that is done should be done with the understanding that Alternative A or Alternative A modified might be accepted, in which case Cliff Street will be the major access road. Supt . Dougherty responded that he is not proposing a complete reconstruction of Cliff Street . He feels that the base and pavement that are in there , in combination with a new top and the filler fabric, would be adequate to handle any of the traffic loads that could be expected normally during the projected life of the improvements . 0 Council Liaison Hoffman asked who is responsible for designing (3) the project . 0) Shpt . Dougherty responded that he plans to hire a firm to m do the survey work and then design the pavement work in-house . Q The work would begin in the construction season of 1987 . Supt. Dougherty will keep the Board apprised on the project. Report on Proposal to NYS DoT to Add a Fifth Lane on South Meadow Street Supt . Doug erty reporte-d'that he had requested the NYS DoT to consider adding a fifth lane to Meadow Street , between 6 Mile Creek and the city section of Elmira Road, in connection with a resurfacing project that the State i=s going to do. The NYS DoT has reviewed our proposal and they are unable to include the work as part of the resurfacing project . Request for Payment - McGuire $ Bennett , Inc. By Comm. Ger in: Seconded y Comm. Al anese RESOLVED, That payment request No . 1 from McGuire $ Bennett, Inc. for services rendered in connection with the construction of the Dryden Road Parking Facility, be approved in the amount of $239, 590. 00 . Carried Unanimously Request for Payment - Ithaca Rigging Service By Comm. Ger in: Seconded By Comm. Albanese RESOLVED, That payment request No. 4 from Ithaca Rigging Service for work performed under the city' s 1986 sidewalk program be approved in the amount of $2 , 981. 94. Carried Unanimously Request for Payment - McGuire & Bennett , Inc. By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That payment request No . 1 from McGuire & Bennett , Inc . for services rendered in connection with the Collegetown Street Improvements project , be approved in the amount of $48 .1868-.100. Carried Unanimously Presentation on Resource Recovery Mr. Peter Karter, of Groton, Connecticut , owner and operator of Resource Recovery Systems , Inc. , which is a company that is a full service recycling process , gave a presentation to the Board on recycling. He showed slides on the recycling process that his company uses . Mr. Karter answered questions from the Board of Public Works ,:ommissioners and Board of Representative members . 8 -8- August 27 , 1986 Request for Payment - Empire Soils Investigatons , Inc . By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from Empire Soils Investigations , Inc . for services rendered in connection with the Dryden Road Parking Facility be approved in the amount of $194 . 25 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE Request to Consider Need for Public Information Office or , � 0 icer By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, one of the basic foundations of good government is communication, and � �" WHEREAS, the functions of public works touch the lives of everyone on a daily basis , and WHEREAS, the Board of Public Works and staff agree that there is need for more expertise in the field of communication within the department and at all levels of City government ; now, therefore , be it RESOLVED, That the Board of Public Works formally requests the Mayor and the Common Council to consider the need for an office or officer for public information. Particular concerns of the Board are making information available on a regular basis for emergency street work; alternate side parking regulations ; snow emergencies ; rates;, and rate changes ; issuance of permits ; Board and committee mei-tings ; routes for problem solving; the promotion of our parking lots and garages ; and many other items of public interest . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Report of Change - Sidewalk Improvement Project in Collegetown Comm. Nichols stated that the sidewalk n improvemet project in Collegetown are actually going to reduce the number of metered parking spaces on College Avenue . The committee would like to have better communication between staff and the committee. SPECIAL COMMITTEES Au Ti t By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That bills audited and approved by Comm. Nichols as listed on Abstract No . 14 in the amount of $68 , 544. 16 for the General Fund, and in the amount of $2 , 672 . 71 for the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Employee Manual - Revised The Board of Public Works at its meeting on October 23-, 1985 , adopted an employee manual of rules and regulations . - A memo of agreement between the city and employee unions has necessitated that this manual be changed. Resolution By Comm. Reeves : Seconded by Comm. Gerkin RESOLVED, That the -revised employee manual of rules and regulations be approved and distributed to all employees upon publication. Carried Unanimously -9- August 27 , 1986 9 Special Joint Subcommittee Budget - Presentation for Approval By Comm. Albanese : Seconded y Comm. Ger in WHEREAS, the Special Joint Subcommittee has approved the budget for the 1987 operation of the Ithaca Area Wastewater Treatment Plant, and WHEREAS, this budget represents the best estimate available for the 1987 operation of the plant ; now, therefore , be it RESOLVED, That the Board of Public Works approve the budget as presented and submit it to the Mayor and Common Council. Discussion followed on the floor. Comm. Albanese asked for an extension to review the budget . Tabling Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the matter of approval on the presentation for the Special Joint Subcommittee budget be tabled until the next Board meeting. Carried Unanimously G) General Fund Budget - Presentation for Approval By Comm. Albanese : Seconded by Comm. Nichols WHEREAS, staff has prepared budget requests after much deliberation, Q and WHEREAS, the Budget Committee has held weekly meetings with staff since July 1 of this year, and t WHEREAS, the committee has reviewed the requests and the programs represented by these requests ; now, therefore, be it RESOLVED, That the General Fund budget requests presented by the Budget Committee, be approved and presented to the Mayor, City Controller and the Common Council for their consideration. Comm. Albanese stated that "there has to be a tremendous amount of appreciation for staff involvement in this budget this year, particularly to Sally Carpenter who kept the whole Process rolling over the 7 meetings that the committee had. " He expressed gratitude and appreciation to all the staff members , the superintendent, the line supervisors , and all the people who worked on this budget . , Comm. Albanese read the following budget statement for 1987Ts budget : " The Board of Public Works has reviewed, in depth, all accounts within the Department and all associated responsibilities and has approved a program budget that reflects the minimum needs of the Department in performing all necessary services as outlined by the City Charter. i In developing this budget , the Finance Committee of the Board of Public Works has looked at the critical needs of each Department account. Emphasis was placed on three major areas : 1 . The Department has been experiencing deferred maintenance on everything. It is our opinion, based on the examples and experiences to date , that the policy of deferred maintenance has resulted in untimely and costly equipment replacements and increased building and structure rehabilitation costs . Examples : Seneca Street Parking Ramp, West State Street Bridge , Southside Community Center, Titus Avenue Creek Banks and the Cass Park Compressor. Reluctance or financial inability to replace equipment on a regular basis has resulted in increased down time and loss of productivity. io -10- August 27 , 1986 2 . It has been our experience that the Department grows incrementally each year with additional responsibilities and requests for service , e. g. engineering services , in-house capital projects . These requests have a direct impact on labor needs and demands . In the past there have been no significant labor increases to keep pace with increasing demands for services , both at managerial level and in the field. 3. The Department has anticipated future needs and has planned budgets for future Department services , i .e . College Town Parking Ramp, Department-run Recycling Program, maintenance of the new Youth Bureau Facility, and additional snow removal equipment for downtown Ithaca." i. >t Comm. Albanese handed out a sheet on budget highlights . The department request for the year 1987 is $5 , 372 , 316 . 00 . Comm. Albanese gave a detailed explanation of the budget proposal. Mayor Gutenberger also expressed his appreciation for all the work the staff has done and he expressed his special appreciation to Commissioner Albanese for all the work and leadership that he has shown to the committee members and the entire Board who has participated in this process . It is a well thought out and prepared budget . A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: 4 On a motion the meeting adjourned at 6 : 55 P.M. Ruthann Brown Jo h n C. Guten b erger Deputy City Clerk Mayor i" i F 3 N BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE August 27, 1986 1996 Block 99 Partnership A-1720 $4,500.00 1997 B.F. Hayward Company A-1720 71.25 1998 Montegomery May A-2410 3.00 1999 Jason Fane A-2410 1.200.00 TOTAL $5,774.25 APPROVED BY FINANCE COMMITTEE q 11 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 10 , 1986 PRESENT Mayor Gutenberger Commissioners (S) - Albanese , Gerkin, Nichols , Slattery, Stone OTHERS PRESENT Supt . of Public Works - Dougherty City Chamberlain - Parsons Asst . to Supt . of Public Works - Priore Recycling Coordinator - Leopold Environmental Management Coordinator - Eckstrom Deputy City Clerk - Brown Council Liaison - Hoffman Purchasing Agent - Clynes ABSENT Commissioner (1) - Reeves (excused) M PLEDGE OF ALLEGIANCE M Mayor Gutenberger led all present in the Pledge of Allegiance m to the American, flag. m MINUTES Q Approval of Minutes of the August 27 , 1986 Meeting By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That the Minutes of the August 27 , 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA Parking, Traffic and Transit Committee Comm. Nichols requested the addition of Item A - Ithaca Transit System - Amendment to Personnel Roster. No Board member objected. COMMUNICATIONS FROM THE MAYOR Letter From David Freedman Mayor Gutenberger read the following letter from David Freedman: "Dear Mr. Mayor: My wife and I recently bought our first house, at 115 Monroe Street . One of our highest priorities after moving in was to completely renovate the bathroom. We could not have accom- plished this nearly as smoothly as we did without the assistance of Mr. Ivan Burris , the City' s Plumbing Inspector. When I first learned we were required to obtain a plumbing permit I feared the worst , i . e . , a genuine bureaucratic road block. Instead, Mr . Burris not only made the permitting process easy, he gave us extremely helpful advice . His guidance was essential to making the final product professional and up to code . I rarely write letters like this , but I didn' t want the help we received from Mr. Burris to go unnoticed, especially when what we expected was just the opposite . Sincerely, David Freedman" Recycling Mayor Gutenberger introduced Mr . Gerald E. Knoll , Director of Public Works of the Village of Hamburg, New York. 12 - 2- September 10 , 1986 Mr. Knoll did a slide presentation and explained the recycling program that the Village of Hamburg uses . He answered questions from Board members . REPORT OF COUNCIL LIAISON Resolution on -Bidding Procedure Alderperson Hoffman reported t at Common Council, at their last meeting, passed a resolution asking the Department of Public Works to revise (modify) the specifications for the • purchase of road salt , in order to give the city more flexibility, and to re-examine the estimated costs of transporting salt from the location where it is purchased, to Ithaca. He expects that will be in the works in the next month or so, before the city rebids the salt contract . Alternate Side Parking Committee Alderperson Hoffman announced, for Alderperson Killeen, that the next meeting of the Alternate Side Parking Committee is scheduled for Tuesday, September 16th at 7 : 30 P.M. at G. I .A. C. Recycling Alderperson Hoffman asked what the scope (or the nature) of the recycling program would be, as budgeted in the proposed 1987 DPW budget that was submitted to the Mayor. Comm. Albanese responded that "essentially, it is a compilation of several factors ; really not having a program in place, at present, the budget committee had to make a scenerio whereby the city had to collect it (the data) on their own" and make and estimation. They included equipment ; additional labor; and a facility (in which to store the materials , and to begin a separation) in their estimation of approximately $100, 000 . 00. The committee felt it was a reasonable estimate considering the limited information they had to work with; that it was important to put an item in the budget to indicate the estimatedw cost (which does not include any revenues) , if the city, is in fact , willing to participate in a recycling program. Comm. Slattery asked who would apply for State grant monies . Alderperson Hoffman responded that the city would apply for the same money that Hamburg received, which was - 50o of the cost of certain equipment items . Mayor Gutenberger pointed out that a lot of different groups and considerations are involved in the decision process , such as : is separation going to be mandated in the City of Ithaca by law; the cost comparisions ; (a lot of that depends on what the County does) ; truck vs . cart behind the current mode ; location, does the city build its own building, etc. Alderperson Hoffman stated that the Recycling Task Force is aware that they need a lot of cooperation from the various parties etc. , and they are still working on this matter. A report will be forthcoming from Lynn Leopold on markets in the region. Comm. Albanese stated that the Common Council needs to consider who is going to be lead agency for this project . Mayor Gutenberger responded that , in his opinion, administratively it should come under the Board of Public Works . REPORT OF SUPERINTENDENT Hauling Costs of Salt Contracts - Common Council Resolution Supt . Dougherty stated that when it comes time to draw up the new contracts for salt he is going to need some advice as to what the Council wants done . -3- September 10, 1986 13 Consulting Engineers Proposals Supt . Dougherty reported that he has accepted a proposal from Stearns and Wheler, Consulting Engineers , to manage both the Potter' s Falls Dam rehabilitation and the Six Mile Creek pipeline relocation jobs . The Potter' s Falls Dam rehabilitation job is underway. Pete Jager, of the Water Department , is going to be the on-site inspector for both of these projects . Appointments Supt . Dougherty reported that he has made the following appointments : Jack Allen, Maintenance Worker at $5. 05 per hour, effective September 14, 1986. Donald Lovelace, Maintainer at $7. 16 per hour, effective September 14, 1986 . Wayne R. Shipman, Maintainer at $7. 13 per our, effective September 14, 1986. Stephen J. Moyer, Maintainer at $7. 14 per hour, effective 0 September 14, 1986. m Raymond 0. Knuutila, Laborer at $4. 67 per hour, effective co September 14, 1986; Q and he asks the Board' s concurrence . Resolution BY Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works approves the following appointments : Jack Allen, Maintenance Worker at $5 . 05 =per hour; Donald Lovelace, Maintainer at $7. 16 per hour; Wayne R. Shipman, Maintainer at $7. 13 per hour; Stephen J.Moyer, Maintainer at $7 . 14 per hour; and Raymond 0. Knuutila, Laborer at $4. 67 per hour. The effective dates for above is September 14, 1986. Supt . Dougherty stated that four of the five appointments are promotions . A vote on the resolution resulted as follows : Carried Unanimously REPORT OF ASSISTANT TO SUPERINTENDENT Paving Program Report Asst. to Supt . Priore reported that the surface treatment of existing roadways was finished on September 5th, and that this may be the last year this project will be undertaken. Ithaca Road Asst . to Supt . Priore reported that the crews are back on Ithaca Road, doing the resurfacing of that street ; some portions of the concrete has to be replaced and a detour is in place . Resignation Asst . to Supt . Priore reported to the Board that he had accepted a position with the Department of Environmental Conservation in Albany, New York. He will be starting very shortly with the Division of Solid and Hazardous Waste. He thanked the Board for the opportunity to work and to gain valuable experience in Ithaca and he thanked all his personnel for their assistance . Mayor Gutenberger, and the Board, wished Sal Priore well in his new endeavors . 14 -4- September 10, 1986 REPORT OF WATER AND SEWER COMMITTEE Request or Expungement of Water Bill - Avery A note was received from Nancy Avery, dbY The Home Dairy, regarding the due date and late payment for a water bill . There is no indication that anyone connected with the City of Ithaca was reponsible for making any changes of the due date for this bill . Resolution By Comm. Gerkin: Seconded by Comm. Albanese ~� RESOLVED, That the request from Nancy Avery for waiving the penalty on the water and sewer bill, be denied. Carried Unanimously Request for Ex ungement of Water Bill - Variano A request was received iron Denyx Variano of 119 Ithaca Road requesting a waiver of the penalty on a water bill . The homeowner indicates that the payment was mailed on August 14, due on August 15 , but the envelope was not postmarked until August 18. Resolution By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, it has been the policy of the City that the payment of bills must be postmarked on or before the due date ; now, therefore, be it RESOLVED, That the request from Denyx Variano for a waiver of penalty charges on the water and sewer bill, be denied. Carried Unanimously Water and Sewer Budget By Comm. Albanese : Seconded by Comm. Gerkin WHEREAS, the Special Joint Subcommittee has approved a previously own% presented budget for the 1987 operation of the Ithaca Area Wastewater Treatment Plant, and W—IF WHEREAS, this committee has reiewed this budget , as well as the request of staff for other water and sewer funds for 1987 , and WHEREAS, the Finance Department has finalized the request , estimated revenues and fund balances, and has shown the net amount to be raised from water and sewer rates ; now, therefore, be it RESOLVED, That the Water and Sewer Fund request presented by the Water and Sewer Committee be approved and presented to the Mayor and the Common Council for their consideration. Discussion followed on the floor. Comm. Albanese stated that there will be rate increases taking effect January 1st . Mayor Gutenberger reported that the bank was in the process of "doing a run" on the computer, to ascertain if the new rates would meet our expenditures . Concern was expressed by Board members , that users be notified of the rate increases , in advance . Comm. Albanese stated that "with the small users , I think, we ' re going to stay with the same philosophy that we used on the last rate increases , which was to try to bring bulk users up to a more equitable rate . "In fact , as far as the sewer rates are concerned everyone has got to pay the same amount , regardless , because sewage treatment is sewage treatment and the State and Federal authorities define it as such, so we don' t really have much flexibility in that everyone has to be raised to the same level. " - 5- September 10 , 1986 !\ i,ote on the resolution resulted as follows : Carried Unanimously S'IRI ETS, FACILITIES, PARKS ANTI) REFUSE COMMITTEE Payment Request - Ithaca Rigging By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That payment request # 5 from Ithaca Rigging Service for services rendered in connection with the City' s sidewalk program, be approved in the amount of 43 , 564 . 74 . Carried Unanimously Payment Requests - William Downing Associates By Comm. Stolle Seconded by Comm. Gerkin RESOLVED, That the following payment requests from William Downing Associates for services rendered in connection with supervision of the Ithaca Youth Bureau project , be approved : July. . . . . . . . . . . . . . $1 , 334 . O0 August . . . . . . . . . . . . $1 , 334 . 00 .� Carried Unanimously Payment Requests - A. J . Fckert Company, Inc. By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the following payment requests from A.J . Eckert C� Company, Inc . for services rendered in connection with the construction of the Ithaca Youth Bureau Facility, be approved: Requisition 112 . . . . . . . . . . . . . . . . . $32 , 674. 00 Requisition #3. . . . . . . . . . . . . . . . . $31 , 905 . 00 Carried Unanimously Payment Request - Wm. C. Pahl Construction, Co . , Inc . By Comm. Stolle: Seconded by Comm. Gerkin 11ESOLVI D, That payment request # 7 from Wm. W C. Pahl Constructic"ll Co . , Inc. for services rendered in connection with the general construction of the Ithaca Youth Bureau Facility, be approved in the amount of $124 , 663 . 05 . Carried Unanimously Payment Request - Williams Electrical Construction Co . By Comma Stone : Seconded by Comm. Gerkin RESOLVED, That payment request # 7 from Williams Electrical Construction Co . for services rendered in connection with the construction of the Ithaca Youth Bureau Facility; be approved in the amount of $7 , 070 . 85 . Carried Unanimously Payment Requests - Sear-Brown Associates , P. C. By Comm. Stone : Seconded by Comm. Gerkin 1� SOLVED, That the following payment requests from Sear-Brown Associates for professional services rendered in connection with the Seneca Street Garage Repair Project and the Green Street Garage Repair Project , be approved : Seneca Street Garage . . . . . . . . . . . . . . . . . . . $11 , 210 . 07 Green Street Garage . . . . . . . . . . . . . . . . . . . . $ 6, 147 . 50 Carried Unanimously Bid Return - Compressor Ii .cis were received oil September 3 , 1986 for a compressor for the Cass Park Ice Skating Rink. 12esolut loll Icy Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the contract for furnishing one compressor as specified , be awarded to C . W. Davis Supply Co . , Inc . for their low bid of $6 , 658 . 00 . Carried Unanimously - 6- September 10 , 1986 Proposed Cafe - Comex Plaza Associates A presentation was made to the committee by Stuart Lewis , representing Comex Plaza Associates , regarding a proposed cafe under the Iszard Building arcade . Resolution By Comm. Stone : Seconded by Comm. Gerkin WHEREAS , the proposal would be a welcome addition to the east end of the Commons , and WHEREAS, the committee feels that the encroachment requested would be a good use for that property; now, therefore , be it RESOLVED, That the request be approved under the usual license procedures and fees , with the stipulation that the concerns of the Fire Department be met and the Fire Chief be asked to approve the proposed encroachment before the license is granted. Discussion followed on the floor. Comm. Stone expressed concern about other types of merchandising going into that space if the European Cafe does not work out . She would like to see something in the contract with Comex Plaza Associates so that would not happen . Comm. Gerkin stated that the yearly license could stipulate what would not be acceptable for that space . Supt . Dougherty stated that the license has to be renewed every year and there is a clause in the license for cancellation of the license . A vote on the resolution resulted as follows : Carried Unanimously Payment Request - McGuire & Bennett By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That payment request #2 from McGuire & Bennett for services performed in connection with the Collegetown Street Improvements Project , be approved in the amount of X59 , 945 . 00 . Carried Unanimously REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE _Lthaca T_iansi_t System - Amendment to Personnel Roster By Comm. Nichols : Seconded by Comm. Stone WHEREAS , on August 13 , 1986 ,. the Board of Public Works approved a request for additional Ithaca Transit service on the hospital route , and WHEREAS , the Mayor was authorized to execute an amendment to the 1985 agreement with the County and 'Town to provide additional Ithaca Transit service on the hospital route , and WHEREAS , it is anticipated that this additional service will begin on September 22 , 1986 , and WHEREAS , additional_ drivers will be needed to implement this service ; now, therefore , be it RESOLVED, That the Common Council be requested to allie.nd the personnel roster of the Ithaca Transit System of the Department Of Public Works to include one additional lull-time driver and one permanent part-time driver (27 hours per week) to provide for the new servicc . i_)is`ussion followed on the floor . - 7- September 10, 1986 17 Comm. Nichols reminded the Board "that in the motion that was approved to extend the service , that it was clear that any additional cost would be met by the County ; there will be no additional cost to the city . " A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That bills audited and approved by Commissioner Gerkin as listed on Abstract No . 17 in the amount of $19, 711. 96 for the General Fund, and in the amount of $23, 105 . 43 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (abstract No . 30) which have been reviewed by the SJS sub-committee , be approved in the amount of $944, 196. 05 . It is further RESOLVED, That bills receivable be approved and ordered � rendered. � Carried Unanimously m REPORT OF BOARD LIAISONS Stewart Park Advisory Committee Q Comm. Nichols reported that t e Stewart Park Advisory Committee had met with Mr. Trowbridge , the consultant who is doing further studies of the development of Stewart Park. There will be public hearings in the near future and the work is progressing in a reasonable way. Mayor Gutenberger said that once the Executive Committee gets through doing this initial process , it will then go back to the full SPAG group and the Board o-f "Public Works and Common Council members will be invited to all meetings they hold. ADJOURNMENT On a motion the meeting adjourned at 5 : 25 P.M. Ruthann Brown John C. Gu tenbeger Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 10, 1986 13606 City of Ithaca F2803 458.50 13607 John Folsom G2122 47.04 13608 Christopher George Corp G2122 74.35 13609 Michael McLean G2122 45.78 13610 Alexander Thoumire G2122 26.54 13611 Robert & Linda Terry G2122 33.54 13612 John & Patricia Folsom G2122 26.54 13613 Eve Levinson F2144 15.00 13614 Arland Newman F2144 548.70 G2122 296.70 13615 Arland Newman G2122 123.15 13616 Clark Ingram F2144 413.01 13617 I J Construction Co. G2122 102.11 13618 Nancy Falconer & Jason Fane F2144 3061.72 13619 R H P Properties Corp F2144 24.00 13620 Christopher George Corp F2144 72.00 13621 Cornell University F2650 _25.00 _ TOTAL 4617.93 TOTAL 775.75 TOTAL $5,393.68 APPROVED BY FINANCE COMMITTEE 2000 Ithaca City School Dist A2220 13,401.44 19 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 24 , 1986 PRESENT Mayor Gutenberger Commissioners (4) - Albanese , Slattery, Reeves , Nichols OTHERS PRESENT Supt . of Public Works - Dougherty City Chamberlain - Parsons Deputy City Clerk - Brown Deputy City Controller - Cafferillo Fire Chief - Olmstead Council Liaison - Hoffman Commons Coordinator - Deming Purchasing Agent - Clynes City Planner - Meigs ABSENT CD Commissioners (2) - Gerkin, Stone PLEDGE OF ALLEGIANCE Mayor Gutenberger led all present in the Pledge of Allegiance m to the American flag. Q MINUTES Approval of Minutes of the September 10 , 1986 Meeting By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the Minutes of the September 10 , 1986 meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA Parking, Traffic and Transit Committee Comm. Nichols requested a s-substitute resolution for Item A - Truck Traffic-Hancock Street-Petition . No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Albanese requested the addition of Item K - Resolution regarding a proposed cafe (Comex Plaza Associates). No Board member objected. COMMUNICATIONS FROM THE MAYOR Letter from Jan Conrad i�iayor Gutenberger read the following letter from -Jan--Conrad : "Dear John : Don ' t know if you know that we ' ve recently moved from State Street to 106 Elmwood Avenue . Just prior to moving in we heard that a child had taken a bad fall on our badly buckled sidewalk. I was concerned about safety, since school was about to begin , and our sidewalk is located on a maim pedestrian route to Belle Sherman School. . I called Mr . Gardner of Streets and facilities ; he had men repairing the sidewalk within t_ �%,o days from my call . In addition, lie had the trees trimmed �ve11 back. loth Mr . Gardner and the crews doing the sidewalk and trees vc:re extraordinarily courteous and responsive . I want you to know tliat this member of the public is very impressed . 'they have my gratitude and my compliments . Sincerely, Jan Conrad" ?Inyor Gutenberger requested that a copy of the letter be P1 ,-t _ed in Drank Gardiicr ' s personnel file and a copy to the `� �per i ntc:ndent . 20 - 2- September 24 , 1986 PETITION'S AND HEARING OF PERSONS BEFORE THE BOARD i,lemos from Fire Chief�Olmstead Fire Chief Olmstead pasties out memos to Board members on the following items and commented on each : (1) Employee and Volunteer Firefighter Parking (2) Fire Hydrant Signage (3) Removal of Parking Places on East Seneca Street (4) Fire Lane Charges WNW Employee and Volunteer Firefighter Parking Resolution By Comm. Slattery : Seconded by Comm. Reeves RESOLVED, That the matter of employee and volunteer firefighter parking be referred to the Parking, Traffic and Transit Committee for review and report back to the Board. Carried Unanimously Fire Hydrant Signage By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That the matter of fire hydrant signage be referred to the Parking , Traffic and Transit Committee for review and report back to the Board. Discussion followed on the floor. Supt. Dougherty stated he felt it was difficult to believe that a car in front of a hydrant , unless properly signed, could not be ticketed and towed and perhaps the Charter and Ordinance Committee should look into the matter . He feels that the signs we have now are not enforced , "why are any more going to be enforced?" Comm. Reeves and Comm. Albanese stated thdt 'an opinion (clarification) needs to be obtained from the City Attorney in regard to the distance requirement , as cited in the Vehicle and Traffi-c Law. A vote on the resolution resulted as follows : Carried Unanimously Removal of Parking Places on .East Seneca Street Supt . Dougherty suggested that the matter arking places on East Seneca Street in the 500 block be referred to the Traffic Engineer and himself for review and report back to the Board. Fire—Lane--Charges By Comm. Reeves : Seconded by Comm. Albanese RESOLVED, That the matter of fire lane charges be referred to the Water and Sewer Committee for review and report back to the Board. Carried Unanimously RF_;I'ORT OF COUNCIL LIAISON Recycling Options Report Alderperson lloffman stated that Lynn Leopold' s report on recycling options has been passed out . lie feels it should help the city make a decision on the recycling issue . Sidewalk Construction Alderperson Hoffman asked what the status of the requests for sicewalk construction on the Reconstruction home block (Ya),ette Street) , and on Lake Street , by the High School across from the apartments , are . Supt . Dougherty responded that the request for a sidewalk on Fayette Street was on the agenda for the Streets and Facilities Commit:tee at its last meeting but they did not have a quorum therefore (lid not meet . The Lake Street sidewalk was tentatively on the schedule to be constructed this year , but because of a .� question of curbing in that area with the school district it will not be constructed this year ; it will be done next year . -3- September 24 , 1.986 21 City ' s Transportation Cost for Road Salt i\lderperson Hof f man as -ec a bou t i_n ormati_on on the city ' s transportation costs for road salt . Supt . Dougherty responded that lie does have the figures and he will circulate the information to the Board. REPORT OF SUPERINTENDENT West Mill Book C1_ub - rial memo Tree Supt . Dougherty reported that the West Hill Book Club has made arrangements to donate a memorial tree to be be plated in Stewart Park, this- Friday, in memory of Edward Szymanski . He would like, the Board to pass a resolution of acceptance and notification to the Szymanski family. Resolution By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That the Superintendent be directed to transact a message to the family of Edward Szymanski , and to the West Hill. Book Club , for the memorial tree to be planted in Stewart Park. Carried Unanimously M REPORT OF WATER AND SEINER COMMITTEE M Receipt o Bid - Van for Ithaca Area Wa.stei,-,ater Treatment M Plait Q Bids were received on September 18 , 1986 for a van for the Ithaca Area Wastewater Treatment Plant . Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the contract for a van for the Ithaca Area Wastewater Treatment Plant be awarded to Maguire Ford for their bid of $9 ,, 911 . 00 . There is $12 , 000 . 00 budgeted for this account . Carried Unanimously REPORT OF STREETS , FACILITIES , PARKS AND REFUSE COMMITTEE Proposed Cafe - Comex Plaza Associates Comm. Albanese stated "there is no resolution drafted. There was a resolution drafted by the committee , two meetings ago , and at that meeting the committee supported the cafe , in concept , with the stipulations that it would meet any and all fire code requirements . That is where the resolution stands . Its been asked to be reconsidered in lieu of not having that meeting. Ile would submit that the previous resolution that had been submitted would be the resolutic,,i today, which is to accept in concept , with permission of the Fire Department . He understands that there has been some redesign that the Boa t-d noeds to hear about , and then make a decision , yes or no . " Commons Coordinator Deming stated that the Commons Advisory Board endorsed the concept of the cafe . The CAB has not accepted any designs . Stuart Lewis , representing Comex Plaza Associates , stated that as he understands it , "the things on the to-do list are as follows : They have to redesign his project so that it satisfies the needs of the Fire Department and city officials ; they should confer with Tony Egner , the original architect of the Commons itself, in as much , as they are asking for an encroachment . " IIe has met with Mr . Egner and he gave his approval on the concept of the cafe with sonic comments . " In meeting with the Design Review Committee , one of the strong points they brought out , on the original design was that they felt they would have liked to have seen the design more onto the Aurora Strect side . The Comex Plaza group 22 - 4- September 24 , 1986 felt originally when they looked at the building, they saw the arcade effect and they simply wanted to add the glass to the arcade effect to create this European Cafe idea . " He showed a sketch of the original design that he previously presented to the Board. In the original design they came down two pillars onto the Commons and that was the major problem, as it ran against the wishes of the Fire Department. With the planter box, there is not sufficient room for the fire engine with its outriggers extended. In another sketch he presented to the Board he showed how they had changed the design ; instead of coming out the original 30" as they requested, they are now coming out 8 ' 1" ; by doing this they have kept the line of the site right straight across from the Simeon ' s building. The Comex Plaza Associates is asking m for a 30" encroachment , in order to get the curvature they deed , for a European Cafe effect . Mayor Gutenberger asked Fire Chief Olmstead if the new design solved his_ problem with fire protection for the Commons . Fire Chief Olmstead stated that he objects to the part of the project that extends into the Commons fire lane . He is also concerned about setting a precedent of encroachment on the Commons , in itself. Further discussion took place . Mayor Gutenberger stated that he felt that all the Board could do at this meeting is to pass a resolution that they are in support of coming up with the proper arrangements for allowing up to a 30" encroachment on the Commons side and up to a 8 ' encroachment on the Aurora Street side . Comm. Nichols stated that he would like td= have two separate resolutions for encroachments ; one for the 8 ' encroachment on the Aurora Street side and one for the 30" encroachment on the Commons side . Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the Board, subject to being able to work out the legal arrangements , would favor the encroachment for approximately 8 ' on the Aurora Street side of Iszard' s for a European Cafe , with any cost for demolition or moving of the planters being borne by the owners ; as the Board has been assured by the proponent . Carried Unanimously Resolution E Albanese : RESOLVED, That the Board grants an encroachment on the Commons as presented on Design # 2 under the same terms and conditions as stated in the previous resolution. A vote on the resolution resulted as follows : Nay - Reeves Aye - Albanese Nay - Nichols Aye - Slattery Mayor Gutenberger voted aye , breaking the tie . However, due to the lack of the required four positive votes the motion was defeated , at this time . (The vote should be considered " advisory only -per Mayor Gutenberger) . Motion Defeated - 5- September 24 , 1986 23 REPORT OF STREETS , FACILITIES, PARKS AND REFUSE COMMITTEE Payment Request - McGuire and Bennett , Inc . By' Comm Albanese : Seconded by Comm. Slattery RESOLVED, That payment request # 2 from McGuire & Bennett , Inc . for services rendered in connection with the construction of the Dryden Road Parking Facility, be approved in the amount of $337 , 345 . 00 . Carried Unanimously Payment Request - A.J . Eckert Company , Inc . By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That payment request #4 from A.J. Eckert Company , Inc . for services rendered in connection with the construction of the Ithaca Youth Bureau Facility, be approved in the amount of $8 , 503 . 00 . Carried Unanimously Payment Request - Gary L . Wood, PE By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request from Gary L. Wood, PE for services rendered in connection with inspections and labortory testing regarding the Ithaca Youth Bureau Facility , be approved in the amount of $900 . 00 . Carried Unanimously m Payment Request - Empire Soils Investigations , Inc . Q By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request from Empire Soils Investigations , Inc . for services rendered in connection with sidewalks , be approved in the amount of $63 . 00 . Carried Unanimously Payment Request - Empire Soils Investigations , Inc . By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request from Empire Soils Investigations , Inc . for services rendered in connection with the College Avenue Street Improvements Project , be approved in the amount of $84 . 00 . Carried Unanimously Payment Request - Empire Soils Investigations , Inc . By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request from Empire Soils Investigations , Inc . for services rendered in connection with the construction of the Dryden Road Parking Facility, be approved in the amount of $5, 788 . 75 . Discussion followed on the floor . A rote on the resolution resulted as follows : Carried Unanimously Payment Request - Ithaca Rigging By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request 06 from Ithaca Rigging Service for services rendered in connection with the City' s sidewalk program, be approved in the amount of $3 , 264 . 20 . Carried Unanimously West State Street Bridge - Insurance Settlement Offer 51-Comm. Albanese: Seconded by Comm. Slattery WHEREAS, the Markel Insurance Company is representing R.J . Frank ' s Transport in the accident involving damage to the West State Street Bridge , and WHEREAS , the Markel Insurance Company has offered a settlement of ,$,18 , 617 . 85 for repairs to the bridge , and WHEREAS , this offer meets an estimate for the repairs which were presented by an independent contractor ; now, therefore , be it 29 - 6- September 241 1986 RESOLVED, That this offer settlement be approved and that the Mayor be authorized and directed to sign the General Release for the City of Ithaca. Carried Unanimously West State Street Bridge - Bridge Repairs The r g perio on bridge crew, Donald Sharpsteen , — timated that the repairs to the deck of the West State Street Cayuga Inlet , as shown in our bridge reports by Modjeski E, Masters , will cost $55- 140 . 20 for materials only, and WHEREAS , the bridge deck is in need of repairs , and IVHEREAS , the repairs will be accomplished by our own bridge crews ; now, therefore , be it RESOLVED, That the Board approve the repairs to the bridge deck and be it further RESOLVED, That the Common Council be requested to release $5 , 500 from the Capital Bridge Reserve Account for the purchase of these materials . Carried Unanimously Designation of Fall Pickup Week By Comm. Albanese : Seconded by Comm. Reeves RESOLVED, That the week of October 20 through October 24 , inclusive , be designated as "Fall Pickup Week" during which time a separate pickup will be made of items of household refuse not normally collected in the regular weekly trash pickup in accordance with regulations promulgated by the Superintendent/. Residents shall place this refuse at curbside on their regular collection day ; business areas will be limited to one-- day only, which has been designated as Tuesday, October 21 . " Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF PARKING, TRAFFIC AND TRANSIT- COMMITTEE Truck Trafti.c - Hancoc : Street=Petition A petition has been received regarding truck traffic on Hancock Street . Hancock Street is a collector street in the City' s traffic system. A collector street normally has a higher volume of traffic and more commercial traffic than a strictly residential street . Residents in the area of Hancock Street , in a recent petition, have expressed their concerns regarding tile, amount of truck traffic on Hancock Street , the hours at which deliveries are made , and the noise created by the trucks . Resolution BY Comma Nichols : Seconded by Comm. Albanese WHEREAS, The City should not ban truck traffic from Hancock Street , and WHEREAS , the incidents of through truck traffic seems to be unnecessarily high, and IVHEREAS , one source of the noise problem is the uneven grade at e the intersection of Hancock and Fifth Streets , and WJJER1',AS, the signage on the State arterial encourages trucks to use Hancock Street ; now, therefore , be it - 7- September 24 , 1986 25 RESOLVED, 1 . That the Board of Public Works directs that Hancock Street be posted with "No Thru Trucks" signs and that the N. Y. S. Department of Transportation be asked for their approval on erecting such signs at the Hancock Street , Rt . 13 intersection, 2 . That the Department of Public Works include in its work program for 1987 , the correction of grade problems on Hancock Street , 3 . That permission be sought from the N.Y. S. Department of Transportation for modification of the signage at the Rt . 13 intersections with Hancock and Third Streets . Disccusion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Truck Traffic - P&C Food Store Deliveries-Hancock Street By Comm. Nichols : Seconded by Comm. Albanese (n RESOLVED, That the Board of Public Works requests that the. m PAC Food Store at the Hancock Street site be requested to Q require their delivery trucks to use the 3rd Street exit on Rt . 1-3 for deliveries to and from their place of business . Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit BY Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That bills audited. and approved by Comm. Nichols as listed on Abstract No . 18 in the amount of $59 , 372 . 57 for the General Fund, and in the amount of $14 , 319 . 65 for the Water and Sewer Fund, be approved for payment , and it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF BOARD LIAISONS Planning Board Comm. Albanese reported that the Planning Board has asked for the privilege of having a staff member, from the Planning Department , sit on the screening committee of interviews for the position of City Engineer . (JNFiNISHEI) BUSINESS Raccoon i'i-oblem Comm. Slattery asked what is being done about the raccoon problem in the city . He feels that trapping should be reconsidered. P-iayor Gutenberger stated that it is now in committee of Common Council and is be=ing looked -into . ADJ OURNMF.NT On a motion the meeting was adjourned at 5 : 45 P.M. kur lialiii I ruwn- -_ _---- John Gutenberger Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 24, 1986 13622 William & Lula Tucker G2122 26.54 13623 Elizabeth Cornish F2144 15.00 13624 Mirc Inc. G2122 120.65 13625 Quail Builders F2144 109.10 13626 Hangar Theater F2144 2350.07 13627 City of Ithaca G2803 2010.62 13628 City of Ithaca 02803 528.63 13629 City of Ithaca F2803 1885.15 13630 City of Ithaca F2803 2442.04 13631 Cornell University G2120 86971.40 TOTAL 6922.01 TOTAL 89537.19 TOTAL $969459. 20 APPROVED BY F NANCE COMMITTEE 2001 Carolyn Mackie A1710 25.00 2002 Lawrence Hull A1710 25.00 2003 Jason Fane A1710 25.00 2004 James Carey A1710 25.00 2005 George Lambrou A1710 25.00 2006 Carolyn Whitlow A1710 84.17 2007 E. F. Hayward Company A1710 57.00 266.17 3 3 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. October 8 , 1986 PRESENT: Mayor Gutenberger Commissioners (4) - Albanese , Nichols , Reeves , Slattery OTHERS PRESENT: Supt. of Public Works - Dougherty Deputy City Clerk - Brown City Chamberlain - Parsons Fire Chief - Olmstead Council Liaison - Hoffman Asst. City Controller - Cafferillo Building Commissioner - Hoard Purchasing Agent - Clynes ABSENT: Commissioners (2) - Gerkin (excused) , Stone (excused) O PLEDGE OF ALLEGIANCE: 0 Mayor Gutenberg–e-r-1--eJ all present in the Pledge of Allegiance 0 to the American flag. U m MINUTES : Q Approval of Minutes of September 24 , 1986 Meeting By Comm. Reeves : Seconded by Comm. Nic ols RESOLVED, That approval of the Minutes of the September 24, 1986 meeting be postponed until the Board of Public Works meeting on October 22 , 1986 . Carried Unanimously Mayor Gutenberger gave clarification on the vote on the Comex Plaza Associates resolution. Four positive votes are required to pass any resolution, and since the vote was three to two , technically there were not enough vote to pass it . The vote was advisory. (Refer to City Attorney' s memo dated 9/26/86) . ADDITIONS TO OR DELETIONS FROM THE AGENDA: Parking, Traffic and Transit Committee Comm. Nichols requested the addition of Item C - Request for policy - towing of cars ; and Item D - Experimental Regulation re. parking; also a report on parking on Cornell Avenue . No Board member objected. Streets , Facilities , Parks , and Refuse Committee Comm. Albanese requested the addition of Item F - Payment Request - McGuire & Bennett . No Board member objected. Report of Special Committees Comm. Albanese requested the addition of budget after the audit . No Board member objected. Water and Sewer Committee Supt. Dougherty requested a correction on water and sewer rate change . The rate for inside the city for sewer where it shows $ . 65 and $ . 55 , is an error and should be a flat rate of $ . 86 . No Board member objected. - 7 8 - 2- October 8 , 1986 PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Commons Cafe Fire Chief Olmstead spoke to the Board regarding the proposed Iszard' s Cafe . He stated that since the last meeting, he had met with the Building Commissioner, Tom Hoard, and they reviewed the building code for the issuance of the building permit . From the information they have gathered, "it indicates that the city would not be able to issue a permit for the projection from the building, as it imposes some disadvantages against other buildings across the street . " Mr. Hoard has spoken with the three principles in the project , so that they are aware of the concerns . They also spoke with Tony Egner and the former Fire Chief, Charles Weaver, about some of the decisions that were made when the Commons was designed and built , and how the compromises came about (.fire lanes , placement of planters , etc .) . "That Section (Section 705 . 4E of the NYS Uniform Fire Code and Building Code) that applies in the code now, applied back then and what was left was space that was not built upon or otherwise obstructed; it was left as minimum space that was necessary. " When this issue comes- up for a vote or further discussion he would like to be advised of it so he can be included. There is no problem with the encroachment on the Aurora Street side , only the Commons side . REPORT OF COUNCIL LIAISON: Expanded Bus Service to the Hospital Alderperson Hoffman reported that the resolution from the Board on expanded bus service to the hospital was approved by Council after considerable discussion about the County' s responsibility to cover the deficit . Asst . Supt . of Public Works Alderperson Hoffman reported that the salary level recommended, by the Superintendent , for the Assistant Superitendent ' s position was approved by Council . Former Sewer Plant - Site for Farmer ' s Market Alderperson Hoffman state t at iscussion on the use of the former Sewer Plant, as a site for the Farmer ' s Market is continuing. The issue will be coming back to the Council , for discussion and continued direction, possibly by next month, because the City has to submit an application for funding to the State Council of the Arts to help pay for an architect or consultant to help design that site if the City is going to go ahead and use it as a site . East Hill Construction Al erperson Hoffman, speaking for Alderperson Killeen, stated that a lot of street work is underway on East Hill . The City is placing many traffic barricades with only ' S$F' marked on them_, no other markings of ownership or responsibility are on them. He thinks they sould carry a City of Ithaca markings for liability purposes , accountability and just plain common sense . Youth Bureau Al erperson Hoffman asked if there is an opening date yet for the new Youth Bureau facility. Supt . Dougherty responded that there is not yet an opening date set . REPORT OF SUPERINTENDENT: Project Report - Seneca Street Garage Supt . Doug erty reported that the Seneca Street Garage project is coming along pretty close to being on schedule . s 29 -3- October 8 , 1986 Collegetown Street Project Supt . Dougherty reported that in regard to the Collegetown Street project , the sidewalk construction is about 95% complete ; the paving blocks will be laid next week and the curbing is all finished. The project should be substantially completed around October 20th, except for the benches and the street lighting. The signs are approximately 60% reinstalled in the project . Potter' s Falls Dam Guniting Project Supt . Dougherty reported that t e Potter' s Falls Dam guniting project is about a week and a half behind schedule . They are having problems with the amount of water coming over the dam. To get the project back on schedule , they have proposed putting two crews on the job. Pipeline - Six Mile Creek Supt . Dougherty reported that the pipeline job at the Six Mile Creek area is underway. The pipe will be delivered on October 30th. Appointments Supt . Dougherty reported that he has appointed the following persons : Stuart Douglas as a Bus Driver at $6 . 06 per hour, effective Q October 20 , 1986. Charles Craig as a permanent part-time Bus Driver at $5 . 83 per hour, effective October 20 , 1986 ; and he request the Board' s concurrence . Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the Board approves the appointment of Stuart Douglas as a Bus Driver at $6 . 06 per hour, and Charles Craig as a permanent part-time Bus Driver at $5 . 83 per hour. Both appointments are effective October 20 , 1986 . Carried Unanimously Assistant Superintendent of Public Works Supt . Dougherty reported that he is happy to announce that he has appointed Larry Fabbroni as Assistant Superintendent of Public Works , effective November 3 , 1986 , at an annual salary of $39 , 336 , and he asks the Board' s concurrence. Resolution By Comm. Slattery: Seconded by Comm. Albanese RESOLVED, That the Board approves the appointment of Larry Fabbroni to the position of Assistant Superintendent of Public Works , effective November 3 , 1986 at the annual salary of $39 , 336 . Carried Unanimously Mr. Larry Fabbroni was sworn in by Deputy City Clerk Brown. Curbing in Collegetown Al erperson Ho man asked Supt . Dougherty if he had received any comments about the design of the new curbing on College Avenue , where the aprons come out into the street . Supt . Dougherty responded that the aprons were always part of the design. Comm. Nichols stated that at an earlier meeting the Parking and Traffic Committee reported that neither Frank Gombas , Traffic Engineer, nor the Supt . , had been aware of the number of parking spaces that were going to be lost in this process . In an answering memo from the Planning Department , it was asserted that the city wasn' t losing any, but we are losing about ten or twelve spaces ; somewhere we are gaining spaces but the location is not known. Also distance between the meter posts has been shortened. 30 -4- October 8 , 1986 Future Site of Wegman' s Supt . Dougherty reported that at the future site of Wegman' s , down on Meadow Street , they have been surcharging the area with a lot of fill . Out behind the site there is a relief channel that drains a lot of the Spencer Road, Elmira Road area and the weight of that fill on the adjacent land raised up the bottom of the relief channel . The contractor has moved in some heavy equipment to correct the situation and has dug it all out ; the channel is now back to normal and there should be no problem in case of a need for a run-off . through. that channel . City Engineer' s Position Comm. Albanese asked w at the status of the City Engineer' s position is . Supt . Dougherty responed that applications are being accepted until the 15th of October, and approximately a dozen have been received to date . - - WATER AND SEWER COMMITTEE: Payment Request - M. Hubbard Construction, Inc. By Comm. Nichols : Seconded y Comm. Albanese RESOLVED, That a payment request from M. Hubbard Construction, Inc . for services rendered in connection with the monitoring stations at the Ithaca Area Wastewater Treatment Plant , be approved in the amount of $13 , 205 . 00 . - Carried Unanimously Payment Request - International Gunite , Inc . By Comm. Nichols : Seconded y Comm. Albanese RESOLVED, That payment request #1 from International Gunite , Inc. for services rendered in connection with the rehabilitation of Potter' s Falls Dam, be approved in the amount of $35 , 857 . 07 . Discussion followed on the floor . Comm. Albanese asked if this payment request had gone to Stearns & Wheler and if they make any recommendations on it . Supt . Dougherty responded that it has ; they check it and sign it on the back. A vote on the resolution resulted as follows : Carried Unanimously Water and Sewer Rate Change By Comm. Nichols : Seconded by Comm. Albanese WHEREAS, the last rate change for water and sewer was implemented approximately a year ago , and WHEREAS, the Board at that time decided to eventually arrive at a single rate water schedule , and WHEREAS, the new sewage treatment plant will be on line in 1987 and the budgeted estimates for the plant operation have been made ; now, therefore , be it RESOLVED,, That the water and sewer rates as shown on the attached schedule be accepted, and be it further RESOLVED, That a public information meeting be held on October 22 , 1986 at 4 p.m. Comm. Nichols, stated that there was a correction on the sewer rate . The figures that were 65¢ and 55� are 86¢ . That is a standard rate . The rate is 86¢ for 100 cubic feet for all users . There is no differential for small and large users and that is required by law. 3 31 - 5- October 8 , 1986 He also stated that "in regard to the water rates , the only change from the existing rates has to do with the large users . Previously, the rate for over 1200 cubic feet , the rate for 100 cubic feet was 70� and it has now been raised to 80¢ . There is no other change in the water rate for inside the city. For outside the city the previous rate , (corrected rate) , that was made for large users was 88¢ for 100 cubic feet , (this is to 10 , 000 cubic feet) , that is the one that is now changed to $1 . 00 . That rate mainly applies to the Town of Ithaca and the reason that it is not 50% higher, than the inside of the City rate , is because the town does its own pumping on West Hill . The only changes in the water rates have been for the large users ; for normal homeowners there will be no change in the water rates . " This is step 2 of a plan that will eventually bring the large users up to the same rates as the small users . On the sewer rate there is a substantial increase for everybody, but a much larger increase for the large users than for the CD small users . For the small users the rate is up from 65¢ for 100 cubic feet to 86� . For the large users the rate was 40¢ per 100 cubic feet and is going up to 86� ; an increase of over 100% . Because of the increased costs of the water system and the Q much larger increase in the cost of the sewer, the situation for the normal home owner would mean that their total bill for water and sewer (the sewer of course is based upon the same cubic feet as the water) , their total bill for 100 cubic feet would go from $1. 55 to $1 . 76 . That is an increase of 13. 5% . For example , for a quarterly bill that was $40. 00 it would now go up to $45 . 42 . The small user has pretty well been protected; however, for the large users this repre- sents a very large increase and for that reason as well as others , the committee felt it appropriate not to act on this motion today, but act on at the next Board meeting after the public information meeting, so that those persons who want to speak on the subject can do so before the Board votes on the resolution. Amending Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the first Resolved read as follows : "That the water and sewer rates as shown on the attached schedule be accepted for discussion. " Discussion followed on the floor. Alderperson Hoffman stated that at the last meeting the Fire Chief recommended that the unmetered sprinkler service charges be eliminated. Comm. Nichols responded that the committee discussed that and they voted not to make any changes in the monthly charges . Comparisons were made with other communities regarding the charges and the other communities are far higher than what is charged here; if this charge were dropped, the city would lose about $18 , 000. As had been previously noted, the savings in insurance involved (in having the sprinkler system) more than makes up for the cost that the people are paying to the city for that purpose . Mayor Gutenberger requested a copy of the list of the cities that were contacted, and a copy of former City Engineer Novelli ' s memo . A vote for the amending resolution resulted as follows : Carried Unanimously e 32 -6- October 8 , 1986 A vote on the main motion as amended resulted as follows : Carried Unanimously REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Requests - Sear-Brown Associates By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That the following payment requests from Sear-Brown Associates for professional services rendered, be approved as follows : a) Green Street Garage - $ 702 . 97 b) Seneca Street Garage- $5644. 71 Carried Unanimously Payment Request - Gary L. Wood, P. E. By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That a payment request from Gary L. Wood, P.E. for concrete inspection services renedered in connection with the Ithaca Youth Bureau project , be approved in the amount of $585 . 00 . Carried Unanimously Payment Request - A.J. Eckert Company, Inc. By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request. #5 from A.J.- Eckert Company, Inc . for services rendered in connection with the Ithaca Youth Bureau project , be approved in the amount of $14, 107 . 00 . Carried Unanimously Payment Request - Wm. C. Pahl Construction Co. , Inc. BY Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request #8 from Wm. C. Pahl Construction Co . , Inc. for general construction services rendered in connection with the Ithaca Youth Bureau project , be approved in the amount of $1271420 . 40 . Discussion followed on the floor. ` Amending Resolution By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That the wording "subject to verification and justification" be added after the dollar amount . Carried Unanimously A vote on the main motion as amended resulted as follows : Carried Unanimously Payment Request - Ithaca Rigging Service By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request #7 from Ithaca Rigging Service for work performed under the City' s sidewalk program, be approved in the amount of $1 , 496 . 85 . Carried Unanimously Payment Request - McGuire & Bennett By Comm. Albanese : Seconded by Comm. Slattery RESOLVED, That payment request #3 from McGuire $ Bennett , Inc. for services performed in connection with general construction of the Dryden Road Parking Facility, be approved in the amount of $204, 440 . 00 . Carried Unanimously .r REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE: Par Ting at West State Street Lot By Comm. Nichols : Seconded by Comm. Albanese WHEREAS, the Fire Chief has expressed concern about the lack of parking at the West State Street Lot for fire department personnel , and WHEREAS, the volunteer firefighters make a great contribution to the community; now, therefore , be it i - 7- October 8 , 1986 33 RESOLVED, That when properly marked, the vehicles of the active volunteer members and the paid members of the Fire Department be exempt from meter charges in the metered section of the West State Street lot . Discussion followed on the floor. Comm. Nichols stated that "the Chief and the Supt . have agreed that the Chief will design and have appropriate marking for the vehicles , and it will only go to the active volunteers . " A vote on the resolution resulted as follows ; Carried Unanimously Consideration of Exempt Parking - Fire Department Volunteers By Comm. Nichols : Seconded by Comm. Albanese WHEREAS, the active volunteer firefighters perform an important emergency service to the community, and WHEREAS, the Board feels that increased recognition of this service would possibly attract more volunteers to the fire department program; now, therefore , be it m RESOLVED, That the Board recommends that the Common Council m consider exempting from payment of parking meter fees at Q any time a properly marked vehicle of an active volunteer firefighter. Discussion followed on the floor. Fire Chief Olmstead stated that there are 50 to 75 people in the volunteer incentive program in 1986. He anticipates a reduction in that number in 1987 . There is a level of performance that is required strictly relating to active firefighting response so it doesn' t address the issues of people who support the company in other ways , but do not actually fight fires . Amending Resolution By Comm. Nichols : Seconded by Comm. Reeves RESOLVED, That the word "meter" in the Resolved paragraph after the words payment of parking be removed. Carried Unanimously Main Motion A vote on the main motion as amended resulted as follows : Carried Unanimously Comm. Nichols pointed out that the above action is only a recommendation to Council . Request for Policy - Towing of Cars By Comm. Nichols : Seocnded by Comm. Reeves �MEREAS, the Fire Chief, in a memorandum . dated Spetember 24, 1986, has stated that the Fire Department faces a continual problem of vehicles parking and blocking fire hydrants , and has requested signage at hydrants indicating that parking is prohibited and that the hydrant zone (a 30-foot zone centered on the hydrant) is a tow-away zone , and WHEREAS, the Board believes that such signage would be unsightly and expensive , and WHEREAS, such signage should be unnecessary since the law regarding life-safety zones is quite clear and should be known to all drivers , and 34 -8- October 8 , 1986 WHEREAS, the problem seems to be the reluctance of the police to ticket and tow cars parked in life-safety zones , and WHEREAS, the reluctance of the police to tow cars in such instances seems to be part of a general problem of confusion as to when cars may be towed; now therefore , be it RESOLVED, That the Mayor be requested to bring together the appropriate representatives of the Common Council , the Police Department , the Fire Department , the City Attorney, and the Board of Public Works to establish a specific written policy and procedures in the towing of cars . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Experimental Regulation re: Parking BY Comm. Nichols : Seconded by Comm. Albanese WHEREAS, the Parking, Traffic and Transit Committee has met and discussed the concern of property owners along Irving Place as it relates to parking of vehicles on both sides of the street ; now, therefore , be it RESOLVED, That a 90-day experimental regulation be implemented under Section 60 . 3A of the Code of Ordinances , prohibiting the parking of motor vehicles between 9 : 00 a.m. and 6 : 00 p.m. on the south side of Irving Place from Delaware Avenue to Bryant Park. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Cascadilla & Third Street Signs - Report Comm. Nichols reported that "No Parking" signs have been removed to increase the visibility at that intersection. In addition, in next years work schedule there will be cross- -:ralks at the intersection, and there will be new signs placed that state "Children at Play" . The City Engineer did traffic counts at the intersection as well as at First Street and Geneva, and it did indicate that there is some increase in traffic, at those intersections , but not enough to justify a four-way stop sign. Cornell Avenue - Report Comm. Nic ols reported that the committee has agreed that it would be justified to have no parking on Cornell Avenue , between Llenroc Court and University Avenue . There will be a resolution forthcoming. REPORT OF SPECIAL COMMITTEES : Audit By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That bills audited and approved by Commissioner Nichols as listed on Abstract No . 18 in the amount of $22 , 932 . 23 for the General Fund, and in the amount of $7, 706 . 67 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 31) which have been reviewed by the SJS sub-committee , be approved in the amount of $1 , 058 , 173 . 52 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously 3 - 35 -g- October 8 , 1986 REPORT OF BOARD LIAISONS Budget Committee Comm. Albanese stated that the committee has been asked to review a few items in the budget before it goes any further, so he needs to set up a time and place for the budget committee to meet for review. The meeting will be Wednesday, October 15 , at the Streets and Facilities building. ADJOURNMENT: On a motion the meeting adjourned at 5 : 30 P.M. C Go Ruthann Brown /Mayor C . Guten erge mr m Deputy City Clerk a BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 8, 1986 13632 Jennifer C. Uotila G2122 33.97 13633 Charles A Fritchler F2144 9.00 G2122 6.00 13634 Florence B Smith F2144 9.00 G2122 6.00 13635 Cornell University F2144 9.00 G2122 6.00 13636 Roy Casterline F2144 87. 10 13637 Rozita J Chedzoy F2144 291.60 13638 Charles Arnold F2144 42.00 13639 John Rancich F2144 16.00 13640 Nancy Falconer & J Fane F2144 24.00 13641 Town of Ithaca G2374 368.40 13642 Town of Ithaca G2374 322.76 13643 Town of Ithaca G2374 177.91 13644 Town of Ithaca G2374 155.00 13645 Town of Ithaca G2374 220.98 13646 Town of Ithaca G2374 339.64 13647 Town of Ithaca G2374 287.10 13648 Dryden Sewer Dist # 2 G2374 799.06 13649 Morse Chain Co. G2120 175.00 13650 U S Dept of Agriculture G2120 1051.40 TOTAL 493.70 TOTAL 3949.22 APPROVED BY FIN N COMMITTEE 2000 R H P A1710 25.00 2009 Ithaca Neighborhood Housing A1710 25.00 2010 Orson Ledger A1710 30.00 2011 Jason Fane A1710 25.00 2012 Jason Fane A1710 25.00 2013 Joseph Leonardo A1710 25.00 2014 R H P A1710 25.00 2015 Jason Fane A1710 25.00 2016 Orson Ledger A1710 25.00 TOTAL 230.00 a 3'7 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. October 22 , 1986 PRESENT: Mayor Gutenberger Commissioners (4) - Albanese , Nichols , Reeves , Gerkin OTHERS PRESENT: Supt . of Public Works - Dougherty Deputy City Clerk - Brown Deputy City Controller - Cafferillo Fire Chief - Olmstead Purchasing Agent - Clynes Council Liaison - Hoffman ABSENT: Commissioners (2) - Stone (excused) , Slattery (excused) PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. SPECIAL ORDER OF BUSINESS : Public Informational Meeting re : Water and Sewer Rate Changes Mayor Guten erger stated that notices had been sent out regarding the water and sewer rate changes . a Peter Zaharis (owner of Pete ' s and a car wash on the West End) asked if the rate is going to be exactly as quoted in the letter, and whether that is a flat increase for everyone involved, or whether it ' s based on the consumption. Comm. Nichols explained what the changes are . MINUTES : Approval of Minutes of the September 24, 1986 Meeting Comm. Reeves requested t e following corrections on page 2 : under "Memos from Fire Chief Olmstead" item (4) should be "Fire Line Charges" ; also the paragraph toward the bottom of the page , headed "Fire Lane Charges" should read "Fire Line Charges ," and in the paragraph it should also read "fire line charges . " Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the Minutes of the September 24 , 1986 meeting be approved as corrected. Carried Unanimously Approval of Minutes of the October 8 , 1986 Meeting By Comm. Nichols : Seconded by Comm. Reeves RESOLVED, That the Minutes of the October 8 , 1986 meeting be deferred until the next Board meeting. Carried Unanimously ADDITIONS TO THE AGENDA: Water an Sewer Committee Comm. Nic ols requested the addition of Item C - Water and Sewer Rate Change. No Board member objected. Budget Committee Comm. Albanese stated that there was a budget committee meeting and the result of that budget meeting was the letter that was drafted and sent to the Mayor, dated October 16 , 1986 , as follows : a 38 - 2- October 22 , 1986 "TO John Gutenberger, Mayor FROM: Marc Albanese , Commissioner B. P.W. RE 1987 D. P.W. BUDGET REVIEW As per your request the Board of Public Works met to review the 1987 D. P.W. Budget and suggest the following changes be implemented in your budget . ACCOUNT LINE A1624 Maintenance Facility 435 $ - 10, 000 A5111 Highways 215 + 25- 000 A5142 Snow Removal 215 - 33 , 000 A5142 Snow Removal 477 + 5 , 000 A7112 Stewart Park 483 - 10 , 000 NET REDUCTION $ 46 , 000 Maintenance Facility - Delete $10 , 000 for the women' s restroom because the staff is in the process of changing the alarm system and the lock system which would allow the women bus drivers to use the restroom located in the office wing after regular office hours . Snow Removal - Delete $33 , 000 for a four yard dump truck to be used to cover zone five flat area and add $5 , 000 for parts to refurbish, in house , truck #32 to be used as a seasonal vehicle for this purpose . Highways - Add $2 , 000 to the cost of replacement of truck #32 due to the lack of a trade-in because we will be refurbishing old truck for snow removal . Stewart Park - Delete $10 , 000 for materials to repair tennis courts because of the uncertain circumstances surrounding the policies to be determined by Common Council regarding the Stewart Park Master Plan. The Board of Public Works and the staff of the Department of Public Works reviewed in depth the 1987 budget at the time of preparation and again emphasize the department ' s need for increased maintenance and the additional responsi- bilities of the Department as outlined in my budget statement of August 26 , 1986 . " Parking, Traffic and Transit Committee Supt . Dougherty requested that on Item A - Payment Request- Raymond E. Kelley, Inc. , the following sentence be added: "pending receipt of missing insurance documents . " No Board member objected. DELETIONS FROM THE AGENDA: Par-king, Traffic and Transit Committee Comm. Nichols requested that Item C - Irving Place parking be deleted. No Board member objected. °° COMMUNICATIONS FROM THE MAYOR: Ca e Proposal by Comex Plaza Associates Mayor Guten erger gave an update on the proposed Comex Cafe . He said that various departments are still working on the fire safety and building permit questions . Also , the question of who would be the appropriate body to grant the encroachment , license , or lease was raised. He received a memo from the Asst . City Attorney, Paul Bennett , that states the following: "after reviewing the matter with the City Attorney, I 'm of the opinion that the proposal involving 240 square feet is not a mere encroachment onto City property, but would require the sale or lease of City property. Accordingly, Common Council , not the Board, would be the appropriate body to act on the sale or lease . " a 39 -3- October 22 , 1986 Asst . City Attorney' s memo (dated October 16 , 1986) was distributed to the Board members by Deputy City Clerk Brown, as requested by the Mayor. REPORT OF SUPERINTENDENT: Appointments Supt. Dougherty reported that he has appointed Mickey Vanderpool as a Truck Driver in the Streets and Facilities Division, at $5 . 41 per hour, effective October 13, 1986 and he asks the Board' s concurrence . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the Board approves the appointment of Mickey Vanderpool as a Truck Driver in the Streets and Facilities Division at $5 . 41 per hour, effective October 13 , 1986. Carried Unanimously Youth Bureau Facility Supt . Dougherty reported that a meeting was held on October 0 21st with all the principals involved in the construction 0 of the Youth Bureau Facility. The selection of the methods 0 of repairing some of the defective plastering was resolved. U Six additional plasterers will be assigned to the job . He co said he felt that the lines of communications had been opened back up, and that he anticipated "better progress now. " He Q expects to receive a written completion date within the next week from the general contractor. City Engineer Selection Process Supt . Dougherty stated that there is nothing definite yet on the City Engineer position. The date has passed for the submission of applications . REPORT OF WATER AND SEWER COMMITTEE: Payment Request - Louis Picciano Sr . Corp. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the following payment request #6 , final , from Louis Picciano Sr. Corp. , for services rendered in connection with the Wastewater Lagoon Project , be approved in the amount of $11 , 727 . 35 . Carried Unanimously Request from V. Giordano for Variance for Use of Sewer Line A request has been received from V. Giordano regarding the location of a sewer line under the corner of a building at the warehouse at 738 Cascadilla Street . Resolution BY Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, the sewer in question is a privately owned sewer, and WHEREAS, the location under the corner of the building does not seem to reduce the efficiency of the pipeline , and WHEREAS, the owners have indicated their acceptance of full responsibility for the operation of this pipeline ; now, there- fore , be it RESOLVED, That the request of Mr . V. Giordano for a variance to continue using the sewer in its present location be granted. Carried Unanimously Water and Sewer Rate Change By Comm. Nichols : Seco-n—d-e-a by Comm. Gerkin WHEREAS, the last rate change for water and sewer was imple- mented approximately a year ago, and 40 -4- October 22 , 1986 WHEREAS, the Board at that time decided to eventually arrive at a single rate water schedule , and WHEREAS, the new sewage treatment plant will be on line in 1987 and the budgeted estimates for the plant operation have been made ; now, therefore , be it RESOLVED, That the water and sewer rates as shown on the attached scheduled be accepted. Comm. Nichols stated that for further clarification on the water rates , the only change is the rate for the large users (over 10, 000 cubic feet) . For those inside the city the rate will be changed from 70� per 100 cubic feet to 80¢ . For those outside the city the rate will be changed from 88¢ per 100 cubic feet to $1 . 00 . On the sewer rate , all users will be raised to a rate of 86¢ per 100 cubic feet . For small users this is an increase from the present rate of 65� . For large users this is an increase from the present rate of 40¢ . Discussion followed on the floor regarding the sprinkler systems charge . A vote on the resolution resulted as follows : Carried Unanimously Chief Olmstead' s memo (dated October 22 , 1986) , regarding "Fire Line Charges" , was distributed to the Board members by Deputy City Brown, as requested by the Mayor . Resolution to Refer By Comm. Nichols : Seconded by Comm. Reeves RESOLVED, That the matter of charges for the water sprinkler rate be referred to the Water and Sewer Committee for review and report back to the Board. Carried Unanimously REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Empire Soils Investigations , Inc. By Comm. Ger in: Seconded by Comm. Albanese ^ESOLVED, That the following payment request from Empire Soils Investigations , Inc. for services rendered in connection with the Dryden Road Parking Facility, be approved in the amount of $6 , 044. 50 . Carried Unanimously Payment Request - Empire Soils Investigations , Inc . By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That the following payment request from Empire Soils Investigations , Inc . for services rendered in connection with sidewalks be approved in the amount of $21 . 00 . Carried Unanimously Payment Request - Empire Soils Investigations , Inc. By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That the following payment request from Empire Soils Investigations , Inc. for services rendered in connection with College Avenue street improvements be approved in the amount of $21. 00. Carried Unanimously Payment Request - Ithaca Rigging Service BY Comm. Ger in: Seconded by Comm. Al anese RESOLVED, That payment request #8 from Ithaca Rigging Service for work performed under the city' s sidewalk program be approved in the amount of $1 , 412 . 61 . Carried Unanimously a - 5- October 22 , 1986 41 Payment Request - Gary L. Wood, P. E. By Comm. Gerkin: Seconded by-Co-mm. Albanese RESOLVED, That the following payment request from Gary L. Wood, P. E. for services rendered in connection with concrete cylinder tests in connection with the Ithaca Youth Bureau project be approved in the amount of $50. 00. Carried Unanimously Payment Request - V. Giordano Construction & Supply Corp. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the following payment request from V. Giordano Construction & Supply Corp. for a concrete sidewalk at 411 Turner Place , under the City of Ithaca sidewalk program, be approved in the amount of $153 . 00 . Carried Unanimously Payment Request - McGuire $ Bennett, Inc. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the following payment request #3 from McGuire and Bennett , Inc. , for services rendered in connection with O Collegetown street improvements be approved in the amount 0 of $64, 885 . 00. Discussion followed on the floor. U A vote on the resolution resulted as follows : Q Carried Unanimously Payment Request - James L. Lewis , Inc. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the following payment request from James L. Lewis , Inc. for services rendered in connection with plumbing for the Ithaca Youth Bureau project be approved in the amount of $30 , 187 . 00 . Carried Unanimously Payment Request - Williams Electrical Construction By Comm. Gerkin: Seconded by Comm. Al anese RESOLVED, That the following payment request #8 from Williams Electrical Construction for services rendered in connection with the Ithaca Youth Bureau be approved in the amount of $13, 935 . 81 . Carried Unanimously Award of Contract - Street Trees Comm. Gerkin directed the Boar to the tabulation sheet of bids and explained the items thereof. Resolution BY Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for street trees be awarded to the low bidder, Schichtel ' s Nursery, for their bid of $4, 148 . 50 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE : Payment Request - Raymond E. Kelley, Inc. BY Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the following payment request from Raymond E. Kelley, Inc . for professional services rendered in connection with the Seneca Street Parking Garage be approved in the amount of $48 , 549. 51 pending receipt of missing insurance documents . Carried Unanimously 42 -6- October 22 , 1986 Payment Request - Sear-Brown Associates , P.C. BY Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the following final payment request - from Sear-Brown Associates , P. C. for professional services relating to the post-tensioning system repairs be approved in the amount of $2 , 926 . 57 . Carried Unanimously Report - Cornell Avenue - No Parking Comm. Nichols reported that to improve the visibility and safety near the intersection of Llenroc Court and Cornell Avenue , the existing parking on the north side of Cornell Avenue , west of Llenroc Court , is to be restricted. The Traffic Engineer will order "No Parking" signs to be installed within this portion of Cornell Avenue . REPORT OF SPECIAL COMMITTEES : Stewart Park Executive Committee Comm. Nichols stated that there has been a meeting called of the Stewart Park Executive Advisory Executive Committee for 2 : 30 p .m. on October 28th. Audit - Report By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by Commissioner Gerkin as listed on Abstract No . 19 in the amount of $76 , 057 . 64 for the General Fund and in the amount of $14, 445 . 87 for the Water and Sewer Fund, be approved for payment , and it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 00 P.M. Ruthann Brown hn C. Gute erger Deputy City Clerk Odyor WATER AND SEWER RATE INCREASES EFFECTIVE 1 . RATE INSIDE CITY Minimum Charge per Quarter Size Cu. Ft . Meter Allowed Water Sewer Total Charges Small 1 , 200 10 . 80 10 . 32 21. 12 1" 3 , 200 26 . 80 27 . 52 54. 32 1-12" 5 , 500 45 . 20 47 . 30 92 . 50 2" 113, 200 90 . 80 96. 32 187. 12 3" 163, 000 129. 20 137 . 60 266 . 80 4" 24 , 100 194 . 00 207 . 26 401 . 26 6" 42 , 100 338. 00 362 . 06 700 . 06 First 1 , 200 cu. ft . per 100 cu. ft . . 90 . 6S Over 1 , 200 cu. ft . per 100 cu. ft . . 80 . 55 2 . RATE OUTSIDE CITY Minimum Charge per Quarter Size Cu. Ft . Meter Allowed Water Small 1 , 200 16 . 20 1" 3 , 200 40 . 20 1-12 5 , 500 67 . 80 2" 11, 200 133 . 80 3" 16 , 000 181 . 80 4" 24 , 100 262 . 80 6" 4231100 443 . 80 Hirst 1 , 200 cu. ft . per 100 cu. ft . 1. 35 Next 8 , 800 cu. ft . per 100 cu. ft . 1 . 20 Over 10 , 000 cu. ft . per 100 cu. ft . 1 . 00 3 . UNMETERED WATER FOR CIRCUSES AND CARNIVALS (Suitable connections to hydrants shall be made by the Water and Sewer Division) Circuses and Carnivals . . . . $50 . 00/day or fraction thereof. 4. BULK WATER FOR FILLING SPRAY RIGS, TANK TRUCKS, ETC. Is available at the Water Building, 510 First Street , at $20 . 00 per load up to 500 gallons , plus $10 . 00 per thousand over 500 gallons , cash on delivery. 5 . UNMETERED SPRINKLER SERVICE CHARGES $6 . 00 per inch diameter per quarter for each sprinkler service . BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 22, 1986 13651 City of Ithaca F2803 4548.25 13652 M A Bongionanni, Inc. F2142 270.20 13653 M A Bongiovanni, Inc. F2142 1444.10 13654 Clinton West Ltd. G2122 52.63 13655 Kenneth Andrew G2122 33.97 13656 Howard Porter F2144 388.20 13657 John E Perry F2144 520.35 13658 William Lower F2144 18.46 G2122 12.31 13659 Ceasar Fontana F2144 3402.00 Total WR 10591.56 Total Sr 98.91 TOTAL $10,690.47 APPROV BY FINANCE COMMITTEE QA-t — 2017 John Rancich A1720 135.25 2018 Jason Fane A2410 120_0._0_0 TOATL 1335. 25 43 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. November 12 , 1986 PRESENT: Commissioners (5) - Albanese , Reeves , Nichols , Gerkin, Slattery OTHERS PRESENT: Supt . of Public Works - Dougherty - Asst . Superintendent - Fabbroni Deputy City Clerk - Brown Deputy City Controller - Cafferillo City Chamberlain - Parsons Purchasing- Agent - Clynes Council Liaison - Hoffman City Attorney - Nash ABSENT: Mayor Gutenberger Commissioner (1) - Stone Commissioner Albanese chaired the meeting in the absence of Mayor Gutenberger. PLEDGE OF ALLEGIANCE: m Commissioner Albanese led all present in the Pledge of Allegiance (n to the American flag. Q MINUTES : Approval of Minutes of October 8 , 1986 Meeting By Comm. Reeves : Seconded by Comm. Gerkin RESOLVED, That the Minutes of the October 8 , 1986 meeting be approved as published. Carried Unanimously Approval of Minutes of October 22 , 1986 Meeting By Comm. Reeves : Seconded y Comm. Gerkin RESOLVED , That the Minutes of the October 22 , 1986 meeting " be approved as published. Carried Unanimously REPORT OF COUNCIL LIAISON: DPW Budget Alderperson Hoffman reminded the Board that the Budget and and Administration Committee will be considering the DPW budget on the 18th at 7 : 30 P.M. in Council Chambers . He invited Board members to attend. Comm. Nichols requested copies of the revised budget be distributed to Board members . REPORT OF SUPERINTENDENT: Board Meeting Supt . Dougherty requested that the next Board of Public Works meeting be rescheduled for either the 24th or the 25th of November. Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the next Board of Public Works meeting date be changed from Wednesday, November 26 , 1986 to Monday, November 24 , 1986 at 4 : 00 P.M. Carried Unanimously Potter' s Falls Dam Rehabilitation Project Supt . Dougherty reported that the Potter ' s Falls Dam project is about two-thirds complete . He received a request from the contractor, requesting a three week extension of time , because of extra work, over runs , and additional work change orders . He said that many of the problems that were envisoned and discussed prior to accepting the bid, were now being realized. He requested a resolution to grant the contractor this three week ` extension. 44 -2- November 121 1986 Comm. Albanese said that he felt the Board should be sure that there are no conflicting issues in the resolution, and to verify that this extension of time does not change the base bid, or require any further change orders that would affect the base bid. Supt . Dougherty responded that the only price increases that exist in this contract are for the contractor to do more work than was originally specified. Resolution By Comm. Reeves : Seconded by Comm. Gerkin RESOLVED, That the Supt . of Public Works be authorized to grant an extension if there are no conflicting issues in the two resolutions , and if there are no changes in the amount . Carried Unanimously Pipeline Project - Watershed Supt . Dougherty reported that the pipe has been delivered for the watershed pipeline and the project is on schedule . Seneca Street Ramp Supt . Dougherty reported that some tendons may have to be replaced. There has been some serious damage on the north side of the ramp . Sear-Brown Associates will have a report next week on what will need to be done on the ramp . SJS Request for Personnel Supt . Dougherty reported that at the last meeting of the SJS, a request was made to the Board to proceed in negotiating a contract with a gentleman for work as a Treatment Plant Operator. Since that time , Gary Gleason and the Supt . have determined that because of the period of time it would take to get this person on board, that the work this person would be doing will be done in-house until the first of the year. He requested that the request from the SJS Committee concerning the additional personnel in the Treatment Plant be referred to the Water and Sewer Committee for their deliberation. Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the request from the SJS Committee for additional personnel at the Treatment Plant be referred to the Water and Sewer Committee for review and report back to the Board. Carried Unanimously REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt . Fabbroni stated that e is happy to be on board. The snow crew will officially go on night duty on the 16th. The Cass Park ice rink opened, on schedule , on the 6th. His crews have been looking at some drainage problems . PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Long-Term Parking Permit Problems Lucy Bergstrom, 17 Dug Road, Lu lowville , spoke to the Board about the problems in purchasing long-term parking_ permits . She feels that the 6 month parking permit system is not working; they are tying up the spots for too long. Some people are purchasing 25-30 permits per person and that makes �ry. it unfair to the single individual who is trying to purchase one . She suggested that the permits be for up to three months and only two permits issued per person. Supt . Dougherty responded that her suggestions will be brought up at the next Parking, Traffic and Transit Committee meeting on the 17th at noon in the Superintendent ' s Office . -3- November 12 , 1986 45 Farmers ' Market - Request for Extended Season Anna Steinkraus , 345 Sc a er. Road, - Newfield, spoke to the Board on behalf of the Ithaca Farmers ' Market . The Farmers ' Market is requesting formal permission from the Board to extend the season for the Farmers ' Market . They would like to continue selling until December 20th (Saturdays only) at Taughannock Blvd. , changing the hours to 10 a.m. to 1 p.m. Supt . Dougherty stated that there is no problem with this request . There is a license and the Farmers ' Market makes a donation. Resolution By Comm. Nichols : Seconded by Comm. Reeves RESOLVED, That the Board of Public Works, grants permission to the Ithaca Farmers ' Market to extend its season, Saturday mornings , at Taughannock Blvd. , to December 20 , 1986 . Carried Unanimously REPORT OF WATER AND SEWER COMMITTEE: ayment Request - Barton & Loguidice, P. C. By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That a payment request from Barton $ Loguidice , m P. C. for engineering services rendered in connection with the Water Systems Improvements project , be approved in the m amount of $32 , 708 . 13 . Q Carried Unanimously Payment Request - International Gunite By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That payment request #2 from International Gunite for services rendered in connection with the Rehabilitation of Potter ' s Falls Dam project , be approved in the amount of $132 , 346 , 52 . Carried Unanimously Payment Request - Central New York H & E Co . , Inc. By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That payment request #1 from Central New York H & E Co . , Inc . for services rendered in connection with the Relocation of Raw Water Main project , be approved in the amount of $32 , 537 . 50. Carried Unanimously Unmetered Sprinkler Service Charges By Comm. Gerkin : Seconded by Comm. Nichols WHEREAS, the existing water and sewer rates provide for an unmetered sprinkler service charge of $6 . 00 per inch diameter per quarter for each sprinkler service , and WHEREAS, the Fire Chief has indicated that he believes this charge would have an adverse effect on his program of encouraging installation of residential sprinkler systems ; now, therefore , be it RESOLVED, That the water and sewer rates be revised to indicate that the unmetered sprinkler service charges listed on the schedule of water and sewer rates apply only for service lines greater than 1 inch in diameter , and be it further RESOLVED, That this revision be effective with the water bills rendered and payable January 1, 1987 . Discussion followed on the floor. Comm. Nichols noted that most residential units use only an inch in diameter and the effect of this on our present budget will be minimal because there are not very many residential homes that presently do have this unmetered sprinkler service . It would only be a matter of several hundred dollars that is involved, at the moment . 46 -4- November 12 , 1986 A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Stearns and Wheler By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That a payment request from Stearns & Wheler for professional engineering services rendered in connection with the design and construction of wastewater monitoring stations in July, be approved in the amount of $185 . 30 . Carried Unanimouslym Payment Request - M. Hubbard Construction By Comm. Ger in: Seconded y Comm. Nichols RESOLVED, That a payment request from M. Hubbard Construction for services rendered in connection with monitoring stations of the Ithaca Area Wastewater Treatment Plant , be approved in the amount of $55 , 735 . 55 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Sear-Brown Associates , P. C . By Comm. Ger in: Seconded y Comm. Reeves RESOLVED, That a pyament request from Sear-Brown Associates , P. C. for professional services rendered in connection with the Seneca Street Parking Garage , Phase II , through October 5, 1986 , be approved in the amount of $9, 698 . 71 . Carried Unanimously Payment Reuuest - McGuire & Bennett, Inc . By Comm. Ger in: Seconded y Comm. Reeves RESOLVED, That payment request 44 from McGuire & Bennett , Inc . for professional services rendered in connection with the Dryden Road Parking Garage , be approved in the amount of $225 , 435 . 00 . Carried Unanimously Payment Requests - Edward Joy Company By Comm. Ger in: Seconded by Comm. Reeves RESOLVED, That the following payment requests from Edward Joy Company for material and labor furnished in connection with plumbing work at the Dryden Road Parking Garage , be approved: Payment Request #1 $ 2 , 850 . 00 Payment Request #2 $17 , 641 . 50 Carried Unanimously Payment Request - Williams Electrical Construction By Comm. Ger in: Seconded by Comm. Reeves RESOLVED, That payment request #9 from Williams Electrical Construction for services rendered in connection with the Ithaca Youth Bureau Facility, be approved in the amount of $13, 464. 51 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Ithaca Rigging Service By Comm. Ger in: Seconded by Comm. Reeves RESOLVED, That a payment request from Ithaca Rigging Service for services performed in connection with the City ' s sidewalk program, be approved in the amount of $3 , 272 . 95 . Carried Unanimously City Attorney Nash arrived at 4 : 45 P.M. 4'7 - 5- November 12 , 1986 Request to Purchase Property A request as been received from Ed and Joyce Hurd regarding the possible sale of City-owned property near their residence . This property comprises the lot shown on map U23 , lot 306 , lot #21 . Resolution By Comm. Gerkin: Seconded by Comm. Reeves WHEREAS, the staff has indicated that the City ' s needs on this property would be satisfied by retaining rights-of-ways if needed, and WHEREAS, the committee sees no other public works use for this property; now, therefore , be it RESOLVED, That it be recommended to the Common Council that this property be offered for sale under the usual procedures . Discussion followed on the floor. Supt . Dougherty explained that this property in on Treva G) Avenue . Years ago the city took title to several lots in M that area through tax sales . This lot is next to the property m that Mr. and Mrs . Hurd own and they would like to buy it m to expand their lot size . Q City Attorney Nash explained that the city does not have to sell the property at public bid, but it has to be sold for full value . A vote on the resolution resulted as follows : Carried Unanimously Request for Sidewalk on Fayette Street Residents in the vicinity of Fayette Street between Center and Clinton Streets have indicated a need for a sidewalk on the east side of that block. Resolution By Comm. Gerkin: Seconded by Comm. Reeves WHEREAS, there in no sidewalk on the east side of the entire 200 block of Fayette Street , and WHEREAS, this block is the only one in the entire area lacking a sidewalk, and WHEREAS, construction of such sidewalk would complete the pedestrian circulation pattern in the area; now, therefore , be it RESOLVED, That the Board directs this sidewalk to be constructed by the owners during the 1987 construction season and that the owners of the properties abutting this proposed sidewalk be so notified. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Newman Club Request for Shelter A request was received from-the Newman Club of Ithaca for the City to participate in the construction of a shelter at the golf course . This proposal indicated that the club had raised approximately $1 , 400 which would be contributed to the City to partially cover the cost of construction. Resolution By Comm. Gerkin : Seconded by Comm. Reeves WHEREAS, the construction of such a shelter is not necessary for the operation of the golf course , and 48 - 6- November 12 , 1986 WHEREAS , funds for such construction would have to be appro- priated at the expense of some other project ; now, therefore , be it RESOLVED, That even though the Board feels that such a shelter would be a useful addition to the golf course , that the request be denied, and be it further RESOLVED, That the Newman Club be urged to attempt to raise the balance of the funds needed for construction of such a shelter . Discussion followed on the floor. s A vote on the resolution resulted as follows : Carried Unanimously Payment Request - A. J. Eckert By Comm. Ger in: Seconded by Comm. Reeves RESOLVED, That payment request #6 from A.J. Eckert Co . for services rendered in connection with the construction of the Ithaca Youth Bureau facility, be approved in the amount of $23 , 228 . 00 . Carried Unanimously Payment Request - Wm. C. Pahl Construction By Comm. Ger in: Seconded y Comm. Reeves RESOLVED, That a payment request from Wm. C. Pahl Construction Co . , Inc . for general construction services rendered in connection with the Ithaca Youth Bureau facility, be approved in the amount of $77, 875 . 30 . Carried Unanimously REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE : Ithaca Transit Report of Operations By Comm. Nichols : Seconded by Comm. Reeves RESOLVED, That the Board of Public Works accepts the Ithaca Transit System Report of Operations for the period July 1 , 1986 - September 30 , 1986, (attached) . Discussion followed on the floor. Comm. Nichols stated that the number of passengers carried continues to increase . During the nine month period (from January to September 186) , as compared to the nine month period last year, the ridership has gone up about. ..25 ;0001 riders , or approximately an 5% increase . He further stated that "there is a 'paper' deficit for the nine month period, of about $65 , 000 , but the reason for that is the fact that the federal section 18 monies won' t be coming in for awhile ; they have to wait for an audit . " It is a cash flow problem not a budgetary issue. The net cost to the city, as estimated by Mr. Carpenter, will be somewhere between $8 , 000 - $16 , 000. A vote on the resolution resulted as follows : Carried Unanimously Towing Procedure - Report Comm. Nichols stated that in response to a resolution that the Board passed at the October 8 , 1986 meeting regardng towing procedures , correspondence has been recieved from Chief Herson. The motion stated "that the Mayor be requested to bring together the appropriate representatives of the Common Council , the Police Department , the Fire Department , the City Attorney, and the Board of Public Works to establish a specific written policy and procedures in the towing of cars . " For the record, he reminded the Mayor of that resolution, and said that they need to get togehter and discuss this matter. 49 - 7- November 12 , 1986 Parking Permits Comm. Nichols stated that the committee welcomes all suggestions regarding the parking permit problem. More parking spaces are needed. Alderperson Hoffman left the meeting at 5 : 00 P.M. Comm. Slattery arrived at the meeting at 5 : 00 P.M. REPORT OF SPECIAL COMMITTEES : Audit Report By Comm. Slattery: Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by Comm. Slattery as listed on Abstrct No . 21 in the amount of $33 , 354 . 92 for the General Fund, and in the amount of $23, 774 . 25 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 32) which have been reviewed by the SJS sub-committee , be approved in the CD amount of $840 , 579 . 55 . It is further RESOLVED, That bills receivable be approved and ordered rendered. 10 Carried Unanimously m Q REPORT OF BOARD LIAISONS : Youth Bureau Boar Comm. Reeves stated that at the Youth Bureau Board meeting she was asked what the status of the transfer of the town property to the City was . Supt . Dougherty will ask the City Attorney to give a report on that status of the annexation of property at the Youth Brueau and Forest Home Drive at the next meeting. UNFINISHED BUSINESS : Cargill Salt , Inc . Comm. Slattery asked what the status of Cargill Salt , Inc. is and if the city will be buying salt from them.- Supt . Dougherty responded that the city is advertizing for bids for salt which are receivable on November 20th. The result of those bids will be immediately transmitted to the B&A Committee for their deliberation that night as requested by Common Council . NEW BUSINESS : Salt Policy Comm. Albanese stated that the Board :tau l-,f'- )r' a modified version of the salt policy last April . He thinks a discussion is. -ieeded in lieu of requests that were made in the budget about what the Board is going to do this year about the salt issue . He asked that it be placed as an agenda item under Streets and Facilities at the next Board meeting. He will present a resolution. ADJOURNMENT: On a motion the meeting adjourned at 5 : 20 P.M. Ruthann Brown Marc Albanese Deputy City Clerk Commissioner Meters will be read at least quarterly. Bills which are not paid on or before the fifteenth of the month in which the charge is made will be SCHEDULE subject to a ten(10)percent penalty. Failure to receive bill shall be no reason for an extension of the period. of A charge of$15.00 is made for removia and re- setting meters and turning the water off and on. Meters up to and including 1"will be tested upon WATER AND SEWER RATES application of the consumer and the making of a deposit of$30.00. If the meter shall test not more than 3%fast on full�or half flow,the deposit is to be forfeited to the City.If the meter tests more than 3% fast a proportionate allowance will be made on all for the bills no more than 6 months old, and the deposit returned to the consumer. Whenever the Meter Department shall determine CITY O F I T HACA that in their opinion a meter is not registering prop- erly,it shall be removed and calibrated or replaced by a new meter. This shall apply to all meters through which city water is furnished, whether owned by the City or the consumer.Meters must be installed in places easily accessible at all reasonable times for reading and inspection. Whenever bills for water are more than sixty days past due,the meter may be removed and the water turned off. After a meter is attached, any damage which the meter may sustain from freezing or from hot water being forced back through the meter or from any external cause, will be repaired by the Meter Adopted by the Board of Public Works Department and the cost of same charged to the owner or agent. October 22,1986 if meters need attention the Meter Department must be notified at once. Plumbers are not allowed to remove meters for repairs or any other purpose. All persons are forbidden to break meter seals, dis- connect or in any way tamper with meters after they have been installed on the premises. WATER BILLS ARE DUE AS FOLLOWS: Zone 1. February I, May 1, August 1 and Effective with Bill rendered and payable November 1. Zone 2. March 1, June 1, September 1 and January 1,1987 December 1. Zone 3. January 1, April 1, July 1 and October 1. NEW RATES EFFECTIVE JANUARY 1, 1987 1. RATE INSIDE CITY Minimum Charge per Quarter Size Meter Cu.Ft.Allowed Water Sewer Total Charges Small 1,200 $ 10.80 S 10.32 $ 21.12 1" 3.200 26.80 27.52 54.32 1-'/:" 5,500 45.20 47.30 92.50 2" 11,200 90.80 96.32 187.12 3" 16.000 129.20 137.60 266.80 4" 24,100 194.00 207.26 401.26 6" 42,100 338.00 362.06 700.06 First 1,200 cu.ft.per 100 cu.ft. .90 .86 Over 1,200 cu.ft.per 100 cu.ft. .80 .86 2. RATE OUTSIDE CITY Minimum Charge per Quarter Size Meter Cu.Ft.Allowed Water Small 1,200 S 16.20 1" 3,200 40.20 1-'/:" 5,500 67.80 2" 11,200 133.80 3" 16,000 181.80 4" 24,100 262.80 6" 42,100 442.80 First 1,200 cu.ft.per 100 cu.ft. S 1.35 Next 8,800 cu.ft.per 100 cu.ft. 1.20 Over 10,000 cu.ft.per 100 cu.ft. 1.00 3. UNMETERED SPRINKLER SERVICE CHARGES $6.00 per inch diameter per quarter for each sprinkler service line greater than one inch in diameter. 4. UNMETERED WATER FOR CIRCUSES AND CARNIVALS (Suitable connections to hydrants shall be made by the Water and Sewer Division) Circuses and Carnivals . . . .550.00/day or fraction thereof. 5. BULK WATER FOR FILLING SPRAY RIGS, TANK TRUCKS, ETC. Is available at the Water Building,510 First Street,at S20.00 per load up to 500 gallons,plus $10.00 per thousand over 500 gaDons,cash on delivery. WATER AND SEWER RATES NEW RATES EFFECTIVE JANUARY 1 , 1987 1. RATE INSIDE CITY Minimum Charge per Quarter Size Meter Cu. Ft. Allowed Water Sewer Total Charges Small 1 ,200 $ 10.80 $ 10.32 $ 21 .12 1" 3,200 26.80 27.52 54.32 1-1/2" 5,500 45.20 47.30 92.50 2" 11 ,200 90.80 96.32 187.12 3" 16,000 129.20 137.60 266.80 4" 24,100 194.00 207.26 401 .26 6" 42,100 338.00 362.06 700.06 First 1 ,200 cu.ft. per 100 cu.ft. .90 .86 Over 1 ,200 cu.ft. per 100 cu.ft. .80 .86 2. RATE OUTSIDE CITY Minimum Charge per Quarter Size Meter Cu. Ft. Allowed Water Small 1 ,200 $ 16.20 1 " 3,200 40.20 1-1/2" 5,500 67.80 2" 11 ,200 133.80 3" 16,000 181 .80 4" 24,100 262.80 6" 42,100 442.80 First 1 ,200 cu.ft. per 100 cu.ft. 1 .35 Next 8,800 cu.ft. per 100 cu.ft. 1 .20 Over 10,000 cu.ft. per 100 cu.ft. 1 .00 3• UNMETERED SPRINKLER SERVICE CHARGES $6.00 per inch diameter per quarter for each sprinkler service line greater than one inch in diameter. 4. UNMETERED WATER FOR CIRCUSES AND CARNIVALS (Suitable connections to hydrants shall be made by the Water and Sewer Division) Circuses and Carnivals. . . . .$50.00/day or fraction thereof. 5. BULK WATER FOR FILLING SPRAY RIGS, TANK TRUCKS, ETC. Is available at the Water Building, 510 First Street, at $20.00 per load up to 500 gallons, plus $10.00 per thousand over 500 gallons, cash on delivery. BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE NOVEMBER 12, 1986 2019 Jason Fane A1710 25.00 +x" 2020 McGuire & Bennett A1710 51.44 2021 Tvsi Bokaer A2590 392.91 / 2022 NYS Electric & Gas Corp. A2560 106.00 ` 575.35 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 51 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. November 24, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Gerkin, Nichols , Stone , Slattery Reeves ALSO PRESENT: Supt . of Public Works - Dougherty Asst . Supt . of Public Works - Fabbroni Deputy City Clerk - Brown Council Liaison - Hoffman City Chamberlain - Parsons City Attorney - Nash Purchasing Agent - Clynes Deputy City Controller - Cafferillo PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES: m Approval of Mnutes of November 12 , 1986 Meeting By Comm. Nichols : Seconded by Comm. Albanese m RESOLVED, That the Minutes of the November 12 , 1986 meeting Q be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Ger in requested the addition of Item B - Staffing Request-Ithaca Area Wastewater Treatment Plant . No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Stone requested the addition of Item K - Bid Return -Salt . No Board member objected. Parking, Traffic and Transit Committee Comm. Nichols requested that a substitution resolution be submitted for Item B - Downtown Parking Permits . No Board member objected. COMMUNICATIONS FROM THE MAYOR: Status of Youth Bureau Annexation Mayor Gutenberger handed out copies of City Attorney Nash' s memorandum on the status of the Youth Bureau Annexation. Bid Return for Salt Mayor Gutenberger stated that the Common Council does not accept bids , the Board of Public Works does . The Budget and Administration Committee recommended to the Board that the Board accept the low bid from International Salt . Common Council and B&A have not accepted, nor awarded any bids . PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Montessori School Signs William Friedlander, representing the Ithaca Montessori School , spoke to , the Board regarding the petition that is before the Board today concerning school signs , speed limits and crosswalks . He hopes that the school sign postings include a school speed limiting sign. Comm. Nichols responded that the signs will be the same as the signs that go around any public school , including the speed limiting sign. 52 - 2- November 24 , 1986 REPORT OF CITY ATTORNEY: Youth Bureau Annexation City Attorney Nas stated that if anyone has Questions regarding his memo of November 19 , 1986 regarding the Youth Bureau annexation he would be happy to answer them. Forest Home Drive City Attorney Nash stated that the annexation process would be the same for Forest Home Drive , as for the Youth Bureau annexation. It is his understanding that the City will AWM prepare some preliminary reports as to the exact area to be annexed. As soon as those are completed the process will go forward. Ultimately, the City will have to amend the City Charter and the ward boundaries of the City. We are still waiting for the Town of Ithaca to do the surveys and descriptions of the City parcels to go to the Town, as far as the Youth Bureau is concerned. Comm. Nichols stated that there is a proposal that the road around the Youth Bureau facility be called Martin Luther King Drive . The Board has not done anything about that proposal because the land does not belong to the City. City Attorney Nash explained that the Town Board has to adopt a resolution consenting to the annexation of that property. They cannot do that without a thirty day notice to the affected school and fire districts . His opinion is that the City could possibly get by with the description of the property that we have now. Common Council , in February, approved this annexation and used the description of the property, which seems sufficient to redraw the boundaries of the City using that description although ultimately we need a proper survey map to change the maps of the City. As soon as the Town adopts that resolution in the proper manner , he thinks the City can get the local law process going Quickly, even .. if the actual engineering work comes later. Deputy City Controller Cafferillo stated that March 1 would be an important date for the annexation because that is the taxable status date . City Attorney Nash will let the Town of Ithaca know that March 1 is a crucial date for the City for the annexation. Request for Encroachment City Attorney Nash stated that his office has received a request for an encroachment agreement relative to property located at 211 Cascadilla Street , owned by David P. and Patricia B. Roy. According to the survey map they sent , the front steps of this house is actually over the south line of Cascadilla Street by 2 feet . (They are well within the walkway and curb line but they do show an encroachment to that extent) . They are in the process of selling that property and have a closing of that sale imminent . They have prepared an agree- ment with the City providing that they can continue that encroachment and pay whatever fees are deemed necessary. He has reviewed it with Chuck Barber , and it does provide that they assume all liability for that encroachment and would remove it at anytime that, the building was removed. He recommended that the Board authorize an encroachment agree- ment . Resolution By Comm. Slattery : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works grants a 2 foot encroachment for property located at 211 Cascadilla Street owned by David P. and Patricia B . Roy. Carried Unanimously -3- November 24, 1986 53 REPORT OF COUNCIL LIAISON: Salt Bids Alderperson Hoffman stated that the budget committee did discuss the salt bids . The reason for that was that the Common Council had passed a resolution, a couple of months before , asking the budget committee to conduct hearings into whether at least one of the bidders , Cargill Salt , was a responsible bidder. When they saw the results of the bids , the budget committee felt that the point previously raised was no longer relevant ,and therefore recommended that the Board act on it , and also recommended that the Board accept the low bid, which he does not think would be controversial at all . 1987 Budget Al erperson Hoffman expressed appreciation that so many commissioners were able to attend that meeting to review the 1987 budget . Council will receive the budget on December 3 . REPORT OF SUPERINTENDENT: �j Appointments Supt . Dougherty reported that he has made the following m appoinments : m Brian J. Carman, as a Storekeeper, effective November Q 17 , 1986 at $10 , 869 . 00 yearly; Sue Barlow, as a Bus Driver, effective November 3 , 1986 , at $6 . 06 per hour; Eugenio Bush, as a Laborer, effective November 24 , 1986 , at $4 . 86 per hour; and he asks the Board' s concurrence . Resolution By Comm. Albanese : Seconded by Comm. Reeves RESOLVED, That the Board approves the following appointments : Brian J. Carman, as a Storekeeper, effective November 17 , 1986 at $10 , 869 . 00 yearly; Sue Barlow, as a Bus Driver, effective November 3 , 1986 , at $6 . 06 per hour; Eugenio Bush, as a Laborer, effective November 24 , 1986 , at $4 . 86 per hour. Carried Unanimously City Engineer - Provisional Appointment Supt . Dougherty announced that he has provisionally appointed William J. Gray as City Engineer, effective December 15 , 1986 at $39, 810 . 00 per year . The salary was approved by the Budget and Administration Committee , and he asks the Board' s concurrence . Discussion followed on the floor. Supt. Dougherty stated that moving expenses were part of the terms of employment . It was a maximum of $1 , 500 . 00 . Alderperson Hoffman stated for clarification that the Council did put the money for the salary, and the moving expense , in the budget but he thinks that the Budget and Administration Committee was expecting that the request for this individual , being paid at a level above the minimum, would come back to the committee . His understanding is that the money would be put in the budget but the individual ' s name would have 54 -4- November 24 , 1986 to go through, as it normally does , for starting above the minimum. There was not a resolution passed with the name of the individual . He doesn ' t think there will be a problem but the Board does need the Council ' s approval of the salary. Supt . Dougherty stated that he asked for a specific salary at the B$A Committee meeting. He wanted salary approval so that he could make the appointment effective December 15 , 1986 . It was his understanding, after speaking with the City Controller, that the B&A Committee was the appro- priate body to approve the appointment /salary above the minimum. Resolution By Comm. Gerkin: Seconded by Comm. Slattery RESOLVED, That the Board approves the provisional appointment of William J. Gray as City Engineer, effective December 15 , 1986 at $39, 810 . 00 per year and up to $1 , 500 for moving expenses , pending whatever approvals are needed. Carried Unanimously Board Meeting Supt . Dougherty requested that the Board meeting scheduled for December 24 , 1986 be cancelled and that the Board meet only once in December, on December 17 , 1986 . Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works meeting scheduled for December 24 , 1986 be cancelled and the meeting scheduled for Wednesday, December 10 , 1986 be changed to December 17 , 1986 at 4 : 00 P.M. Carried Unanimously Water Shed - Slaterville Road Supt . Dougherty reminde _:1;: Board that early in the year the Board discussed the possibility of the City acquiring some property in the water shed, down below Slaterville Road. The Board authorized him to negotiate a purchase offer for that property. It is his understanding that the present owners of the property involved have offered to donate that land to the City under certain conditions . The conditions are that the transaction be fully executed before the end of 1986 ; that the City require no access through the land owned by the present owners to the land to be donated; that the land to be donated must remain public after its acquistion by the City; and that there be no cost to the present owners for this donation. He suggested that the Board authorize the Mayor to accept this donation if the details can be worked out as outlined. Resolution By Comm. Gerkin: Seconded by Comm. Reeves RESOLVED, That the Mayor be authorized to accept the donation of property pending legal work re the conditions of the donation. Carried Unanimously Retirement of Charles Barber Supt. Dougherty stated that Charles Barber has notified him that he is retiring in February 1987 . His last day of work will be in December. A retirement dinner for Chuck is tentatively scheduled on December 16 at the Charpit at 6 : 00 P.M. :9 REPORT OF ASSISTANT SUPERINTENDENT: Columbia Street Stone Wall Asst . Supt . Fab roni reported that crews are working on the stone wall at the end of Columbia Street and hope to have it finished before the snows set in. - 5- November 24, 1986 55 Storm Sewer Maintenance and 1987 Budget Asst . Supt . Fabbroni stated that it is very important to get this follow up information to Council , -(referxing --to his---memo- randum dated November 24, 1986 and report entitled "The Need for Storm Sewer Rehabilitation and Maintenance" that was handed out to the Board) . There was some indication after the budget meeting that some members of Council , and obviously members of the Board do not feel that the subject got a full airing. He presented a report to the Board and he asked the Board to endorse having the report sent along to Council for consideration of reinstitution into the 1987 budget . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That this report be forwarded to Common Council for reconsideration in the 1987 budget . Carried Unanimously REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE : Par ing Permits Recently, the number of persons attempting to purchase parking permits has far exceeded the number available . Several of our methods in selling these permits had the appearance of (� being unfair to some people . m The committee feels that the following changes should be Q made in order to ease the situation: Resolution -ffy Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the number of permits being sold for the top deck of the Green Street parking garages be increased by 10 , and be it further RESOLVED, That effective January 1 , 1987 , the six month permits be eliminated in all facilites , and be it further RESOLVED, That effective January 1 , 1987 , no more than 5 permits may be purchased by any one individual , and be it further RESOLVED, That permit holders be notified of these changes as soon as possible . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Downtown Parking By Comm. Nichols : Seconded by Comm. Stone WHEREAS, it is apparent to the committee and the Board that the number of parking spaces available in the Seneca and Green Street parking garages and the Woolworth parking lot are insufficient to meet the demand; now, therefore , be it RESOLVED, That the Board of Public Works recommends to the Mayor, the Common Council , and the Department of Planning and Development , that the City start actively planning for a new parking facility to serve the downtown area . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Ithaca Montessori School Request A request was received from a representative of the Ithaca Montessori School at 703 Willow Avenue , indicating a need for school sign postings and a crosswalk at their location. 56 -6- November 24 , 1986 The committee and staff have reviewed this request and agree that the school signs would be appropriate , but feel that there is no need for a crosswalk at this location, and in fact , feel that a crosswalk might be dangerous due to poor sight distances at the curve involved. Resolution By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That the request from the Ithaca Montessori School be approved in the matter of the school sign postings , and be it further RESOLVED, That their request for a crosswalk be denied. Carried Unanimously Request for Operating Assistance Funding - Transit By Comm. Nichols : Seconded by Comm. Slattery WHEREAS, the City of Ithaca has submitted a request for a grant of funds to the N.Y. S. Department of Transportation and the U. S. Department of Transportation, pursuant to Section 18 of the Urban Mass Transportation Act of 1964 , as amended, for a project to provide operating assistance funds for trans- portation services within the City of Ithaca and partly two adjoining municipalities , provided by the City of Ithaca Transit System for fixed route , scheduled, open and available to the general public during the periods January 1 , 1986 to December 31 , 1986 (PIN 3796 . 15 . 406) , and January 1, 1987 to December 31 , 1987 , (PIN 3796 . 16 . 406) ; now, therefore , be it RESOLVED, That the Board of Public Works recommends that the Common Council authorize the Mayor to sign the agreement (s) between the City of Ithaca and State of New York for the above named projects , and be it further RESOLVED, That the Board recommends that the Mayor be authorized to act on behalf of the City of Ithaca to process and complete the above named projects . Carried Unanimously WATER AND SEWER COMMITTEE: Payment Request - Empire Soils Investigations , Inc. By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That a payment request from Empire Soils Investigations , Inc . for testing performed in connection with the Potter' s Falls Dam Rehabilitation Project , be approved in the amount of $480 . 00 . Carried Unanimously Staffing Request -IAWWTP The staffing needs for the new Ithaca Area Wastewater Treatment Plant and the programs of monitoring, and industrial pretreatment , have reached a point where additional staffing is necessary. This request has been approved by the Special Joint Subcommittee . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the Superintendent be authorized to hire an Account Clerk Typist and a Sewage Treatment Plant Operator effective January 1, 1987 , pending funding by the Common Council in the 1987 budget . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously - 7- November 24 , 1986 57 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Salt Policy By Comm. Stone : Seconded by Comm. Albanese WHEREAS, the Board and staff feel all efforts should be continued to reduce the effects of road salt on our local environment , streets , sidewalks , public and private transportation vehicles and equipment , and WHEREAS , based on the 1985-86 winter maintenance experience , the Board wishes to continue to rely as much as possible on plowing as an effective tool in snow and ice control , particularly in the downtown flat areas ; now, therefore , be it RESOLVED, That the use of salt in the downtown flat areas in the 1986-87 winter season be limited to the following: 1 . Route 13 and the Seneca and Green Street arterials , 2 . When ordered by the police and/or fire department during emergencies , 3 . When authorized by the Superintendent or Assistant Superintendent in case of major ice conditions , 4 . In the event of major ice conditions a mixture of m salt and abrasives not to exceed 50o salt , shall be Q applied to the downtown flat areas at the discretion of the authorized City staff as stated in number 3 . Discussion followed on the floor. Comm. Albanese stated that the resolution is in part a rein- statement of the old salt policy with additions from the policy they ended the year with. A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Farr Bros . Inc. By Comm. Stone : Seconded y Comm. Gerkin RESOLVED, That a payment request from Farr Bros . Inc. for repair to the railing on the West State Street Bridge , be approved in the amount of $6 , 234 . 00 . This will be the only bill for this project . Discussion followed on the floor. Mayor Gutenberger stated that even though the City could legally accept the settlement that the insurance company offered, he feels that the City should only accept a check in the amount of the actual charges to the City for the repair of the bridge . A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Ithaca Rigging Service By Comm. Stone : Secon e by Comm. Albanese RESOLVED, That a payment request from Ithaca Rigging Service for services rendered in connection with the City' s sidewalk program, be approved in the amount of $2 , 068 . 23 . This final payment is the retainage due to the contractor under the program covered by this contract . Carried Unanimously Payment Request - Sear-Brown Associates , P. C. By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That a payment request from Sear-Brown Associates , P. C. for professional services rendered in connection with the Seneca Street Garage , Phase II , for the period October 6 through November 2 , 1986 , be approved in the amount of $2 , 095 . 27 . Carried Unanimously 58 - 8- November 24 , 1986 Payment Request - McGuire & Bennett , Inc. By Comm. Stone : Seconded by Comm. Ger in RESOLVED, That payment request #4 from McGuire & Bennett , Inc . for services rendered in connection with Collegetown Street Improvements Project , be approved in the amount of $122 , 170 . 00 . Carried Unanimously Payment Request - Empire Soils Investigations , Inc . By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That a payment request from Empire Soils Investi- gations , Inc . for services rendered in connection with the Seneca Street Parking Garage, be approved in the amount of $258 . 50 . , Carried Unanimously Payment Request - Empire Soils Investigations , Inc. By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That a payment request from Empire Soils Investigations , Inc. for services performed in connection with the Dryden Road Parking Facility, be approved in the amount of $7 , 698 . 75. Discussion followed on the floor. Supt . Dougherty stated that he receives daily inspection resports from Empire Soils Investigations , Inc. on this project and the reports are excellent . The project seems to be on schedule . A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Empire Soils Investigations , Inc . By Comm. Stone : Seconded by Comm. Ger in RESOLVED, That a payment request from Empire Soils Investigations , Inc. for services performed in connection with the College Avt ;-,uo Street Improvements , be approved in the amount of $21 . 00 . n Carried Unanimously Payment Request - Empire Soils Investigations , Inc. By Comm. Stone : Seconded by Comm. Ger in RESOLVED, That the following payment requests from Empire Soils Investigations , Inc . for services performed in connection with the City ' s sidewalk program, be approved: July. . . . . . . . . . . . . . . . . $21 . 00 October. . . . . . . . . . . . . . $84. 00 Carried Unanimously Sidewalk - Assessments Private sidewalks as shown on the attached list have been repaired by the City contractor during 1986 in accordance with an action of the Board of Public Works taken on June 25 , 1986 . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the schedule of sidewalk assessments be approved , , and levied against the respective_ property owners in accordance with Section 5-30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board of Public Works on December 17 , 1986 . g' Carried Unanimously Bid Return - Salt Bids were received on November 20 , 1986 for furnishing the City with salt for ice control . - 9- November 24 , 1986 59 Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the contract for supplying bulk salt , delivered, be awarded to the International Salt Company for their low bid of $24. 99 per ton. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SPECIAL COMMITTEES : Audit By Comm. Slattery: Seconded by Comm. Reeves RESOLVED, That bills audited and approved by Comm. Slattery as listed on Abstract No . 22 in the amount of $82 , 863 . 86 for the General Fund, and in the amount of $7 , 412 . 89 for the Water and Sewer Fund, be approved for payment , and be it further RESOLVED, That bills receivable be approved and ordered 07) rendered. (J) Carried Unanimously m ADJOURNMENT m On a motion the meeting adjourned at 5 : 40 P.M. Q N uthann Brown �� ) John C . Gutenberger eputy City Clerk l Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE NOVEMBER 24, 1986 13660 Bertha Crysler G2122 33.97 13661 Alexander Thoumire G2122 33.97 13662-A Eletheria Lamboru G2122 6.17 13662-B Joan Tay Young G2122 6.17 13662-C Edward S'teh G2122 6.17 13662-D Harold Gerkin G2122 6.17 13663 Ann Treichler F2144 15.00 16364 Village of Dryden F2378 164.59 13665 T A Buscaglia & Co. F2144 3025.13 13666 Paolangeli Contractor F2144 505.59 13667 J Kenneth Walker F2144 636.00 G2122 649. 20 13668 Al Lavker F2144 1082.69 13669 911 Associates F2144 809.43 G2122 2568.93 13670 Cornors Comm Cntr, Inc. F2144 2321.89 G2122 520.80 13671 American Comm Cablevision F2144 210.26 13672 Streeter Assoc. F2140 38.00 13673 M A Bongiovanni Inc. F2140 268.10 13674 Daniel McConnell Masonry F2140 176.40 13675 Cornell University G2120 86971.40 TOTAL 9253.08 TOTAL 90802.95 TOTAL $100,056.03 APPROVED BY FINANCE COMMITTEE 2023 Doris Marion A1710 367.98 61 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. December 17, 1986 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Nichols , Stone , Reeves , Gerkin, Slattery OTHERS PRESENT: Supt . of Public Works - Dougherty Asst. Supt . of Public Works - Fabbroni City Engineer - Gray Deputy City Controller - Cafferillo Deputy City Clerk - Brown City Chamberlain- Parsons City Attorney - Nash Purchasing Agent - Clynes Council Liaison - Hoffman PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. (� SPECIAL ORDER OF BUSINESS: CD Public Hearing on Levy of Assessments - Sidewalks Q Resolution to Open Pu lic Hearing By Comm. Reeves : Seconded by Comm. Gerkin RESOLVED, That the public hearing on sidewalk assessments be opened. Carried Unanimously No one appeared to address the public hearing. Resolution to Close Public Hearing By Comm. Stone : Seconded by Comm. Reeves RESOLVED, That the public hearing on sidewalk assessments be closed. Carried Unanimously MINUTES : Approval of Minutes of November 24 , 1986 Meeting BY Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the Minutes of the November 24, 1986 meeting be approved as published. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: City Engineer Mayor Gutenberger welcomed William Gray, the new City Engineer. Resignation of Marc Albanese , Commissioner Mayor Gutenberger announced that Marc Albanese has officially notified him that he will no longer be able to serve as a member of the Board of Public Works . His resignation is effective December 31 , 1986 . He thanked Mr. Albanese , on behalf of the Board and the community, for his service on the Board of Public Works . He congratulated Mr. Albanese for his excellent work on the budget for 1987 . ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Gerkin requested t e addition of the following: Item F - Payment Request - Paolangeli Contractor Item G - Payment Request - Stearns & Wheler No Board member objected. Comm. Nichols said under Item A of Parking, Traffic and Transit Committee there would be a report where it was listed 'as a possible report . 62 - 2- December 17, 1986 Unfinished Business Comm. Nichols requested the. addition of two items ; "Chuck Barber motion" , and city owned property in the 300 block of Elmira Road motion. No Board member objected. Special Committees Comm. Albanese requested the addition of Item B - Report-Finance Committee . 0­0 No Board member objected. REPORT OF CITY ATTORNEY: Problem with Driveway City Right-of-Way at 130 Oakwood Lane City Attorney Nash reported to the Board that he had received a call from a local attorney regarding a problem with a drive- way on public property at 130 Oakwood Lane . The problem seems to be that the owners of that property used a gravel driveway which starts on their property and goes thru a 60 foot wide city right-of-way,, which has been preserved for a possible future city street . The owners are now in a position where they want to sell their property and they want to do something to maintain some use of the gravel drive . He would like to refer the matter to the appropriate committee, or to the Board as a whole� to determine if the Board wants to grant a revocable license agreement to continue to use that gravel driveway, until such time as the city wants to do something else with it . Supt Dougherty recommended that the Board grant the owners a revocable license . Resolution By Comm. Slattery: Seconded by Comm. Reeves RESOLVED, That the Board of Public Works grant a one year, revocable , license to the owners of 130 Oakwood Lane , subject to City Attorney approval and appropriate charges . Carried Unanimously REPORT OF COUNCIL LIAISON: 1987 DPW Budget Al erperson Hoffman reported that the budget was amended. The positions for the storm drain maintenance program were returned to the budget, and the equipment for that project were approved. Status of Seneca Street Ramp Alderperson Hoffman referred to a note from Alderperson Killeen asking about the status of the resurfacing of the Seneca Street Ramp. Supt . Dougherty responded that the contractor has shut down for the winter. The project is at about the half way point . The contractor will return in the Spring. REPORT OF SUPERINTENDENT: Appointments Supt . Doug erty reported that he has appointed Eugene Wargo to the position of part-time Bus Driver at $5 . 83 per hour, effective December 15 , 1986 and Donald Wood as a Maintainer at $8 . 02 per hour, effective December 14, 1986 and he asks the Board' s concurrence . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the Board of Public Works approves the following appointments : 63 -3- December 17 , 1986 Eugene Wargo , part-time Bus Driver at $5 . 83 per hour , effective December 15 , 1986 ; Donald Wood, Maintainer, at $8 . 02 per hour, effective December 14, 1986 . Carried Unanimously Pipeline Project - Relocation of Raw Water Supply Line - Watershe Supt. Dougherty reported that the contractor has returned to the job site and is making a major effort on re-grading the entire job site before he proceeds with the actual laying of the pipe . Comm. Albanese asked if any reports had been received by the city yet from OSHA, in reference to their investigation of the accident . Supt . Dougherty responded that he had not "received any feed- 0) back from anyone else , as to the status of those investigations . " C) REPORT OF ASSISTANT SUPERINTENDENT: M Storm Sewer Budget m Asst . Supt . Fa roni thanked the Board for urging Council cc to reinstate the storm sewer budget . Q Columbia Street Storm Sewer Asst. Supt . Fab roni stated that there is a perpetual problem with icing on Columbia Street . The installation of the storm sewer and drainage improvements is approximately 60% complete and is expected to be completed by Christmas . Youth Bureau Project Mayor Gutenberger asked for an update on the Youth Bureau project . Supt . Dougherty responded that he has a tentative date of March 1987 . REPORT OF CITY ENGINEER: City Engineer Gray stated that he is looking forward to working with everyone . WATER AND SEWER COMMITTEE: Payment Request - Barton & Loguidice , P. C. By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Barton & Loguidice , P. C. for engineering services in connection with the Water System Improvements Project , be approved in the amount of $16 , 503 . 63 . This is a final payment . Carried Unanimously Payment Request - Central New York H & E Co . , Inc. By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That payment request #2 from Central New York H & E Co . , Inc. for services rendered in connection with the Relocation of a Raw Water Main, be approved in the amount of $53 , 218 . 52 . Carried Unanimously Payment Request - International Gunite , Inc. By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That payment request #3 from International Gunite , Inc. for services rendered in connection with the Rehabilitation of Potters Falls Dam, be approved in the amount of $59 , 226 . 07 . Carried Unanimously 64 -4- December 17 , 1986 Payment Request - Stearns $ Wheler By Comm. Gerkin: Seconded y Comm. Stone RESOLVED, That a payment request from Stearns & Wheler for general engineering services rendered in connection with the following projects , be approved: Relocation of 24-inch raw water main. . . . . . . . . . . $1, 801 . 69 Rehabilitation of Potter ' s Falls Dam. . . . . . . . . . . $2 , 551 . 80 Total $4, 353 . 49 ,. Carried Unanimously Town of Ithaca Request for Water and Sewer Extensions The Superintendent has received a letter from t e Town of Ithaca Supervisor outlining probable areas for water and sewer extensions in the Town of Ithaca. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the Superintendent be authorized and directed to work with the Town in arriving at a satisfactory method of providing for these proposed extensions of service. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Paolangeli Contractor By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from Paolangeli contractor for services rendered in connection with the replacement of Stewart Avenue Bridge pipeline , be approved in the amount of $67, 500 . 00 . Discussion followed on the floor. A vote on the resolution resulted as follows : " Carried Unanimously Payment Request - Stearns & Wheler By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Stearns & Wheler for general engineering services for October 1986 rendered in connection with the following projects , be approved: Relocation of 24-inch raw water main. . . . . . . . . . . . $ 778 . 87 Rehabilitation of Potter ' s Falls Dam. . . . . . . . . . . . $1 , 889. 83 Total $2 , 668 . 70 Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Payment Request - A.J. Eckert Company, Inc. By -Comm. Stone : Seconded by Comm. Albanese RESOLVED, That payment request #7 from A.J. Eckert Company, Inc. for services rendered in connection with the construction of the Ithaca Youth Bureau facility, be approved in the amount of $19, 997 . 00 . Carried Unanimously Payment Request - Williams Electrical Construction, Inc. By Comm. Stone : Seconded by Comm. Ger in RESOLVED, That payment request #10 from Williams Electrical Construction, Inc. for services rendered in connection with the construction of the Ithaca Youth Bureau facility, be approved in the amount of $18 , 216. 36 . Carried Unanimously -5- December 17 , 1986 65 Payment Request - Wm. C. Pahl Construction Co . , Inc. By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That payment request #10 from Wm. C. Pahl Construction Co. , Inc. for services rendered in c-onnection with the construction of the Ithaca Youth Bureau facility, be approved in the amount of $96, 262 . 30 . Carried Unanimously Payment Request - Edward Joy Company By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That payment request #3 from Edward Joy Company for material and labor furnished to date for plumbing work in connection with the Dryden Road Parking Facility, be approved in the amount of $7 , 790 . 00 . Carried Unanimously Payment Request - Empire Soils Investigations , Inc . By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That a payment request from Empire Soils Investigations , Inc. for services rendered in connection with the Dryden Road Parking Facility, be approved in the amount of $5 , 233 . 25 . Carried Unanimously Payment Request - Empire Soils Investigations , Inc . m By Comm. Stone : Seconded by Comm. Gerkin co RESOLVED, That a payment request from Empire Soils Investigations , Q Inc. for services rendered in connection with the Seneca Street Garage repairs , be approved in the amount of $198 . 00 . Carried Unanimously Payment Request - Raymond E. Kelley, Inc. By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That a payment request from Raymond E. Kelley, Inc . for services rendered in connection with the Seneca Street Garage repairs , be approved in the amount of $89 , 589 . 01 . Carried Unanimously Payment Request - Sear-Brown Assoicates , P. C. By Comm. Stone : Seconded by Comm. Slattery RESOLVED, That a payment request from Sear-Brown Associates , P. C . for services rendered in connection with the Seneca Street Garage repairs , be approved in the amount of $7 , 348 . 32 . Carried Unanimously Payment Request - McGuire and Bennett , Inc. By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That a payment request #5 from McGuire & Bennett , Inc . for services rendered in connection with the Dryden Road Parking Facility, be approved in the amount of $186 , 144 . 00 . Carried Unanimously Payment Request - McGuire and Bennett , Inc. By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That payment request #4 from McGuire and Bennett , Inc. for services rendered in connection with Collegetown Street Improvements , be approved in the amount of $122 , 170 . 00. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimosuly Payment Request - Broome Industrial Construction, Inc. By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That a payment request from Broome Industrial Construction, Inc. for services rendered in connection with Cass Park Pool repairs , be approved in the amount of $6 , 300 . 00 . Discussion followed on the floor. 66 -6- December 17 , 1986 Amending Resolution By Comm. Reeves : Seconded by Comm. Albanese RESOLVED, That a payment request from Broome Industrial Construction, Inc. for services rend-ered in connection with Cass Park Pool repairs , be approved in the amount of $6 , 300 . 00 , subject to confirmation that this is a final bill . Carried Unanimously Public Hearing - Sidewalk Levy By Comm. Stone : Secon e y Comm. Albanese WHEREAS, a public hearing has been held by the Board on assessments levied for construction of sidewalks at various locations in the City of Ithaca, and WHEREAS, the property owners have been afforded an opportunity to be heard as provided for in the City Charter ; now, therefore , be it RESOLVED, That the sidewalk assessments levied by this Board on November 24 , 1986 in the total amount of $3 , 538 . 52 be , and hereby are finally approved and recommended to the Common Council for confirmation. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Report Regarding On-Going Items Before Committee Comm. Nichols reported on the following items : 1 . South Hill Traffic a-T installed no truck signs on South Cayuga Street b) removed 2-hour parking limit on South Hill Terrace c) held public hearing d) had traffic counts at various intersections on South Hill which would serve as the base of measurements if we made any changes but on the basis of those and the fact that there are no further proposals that have been made so far for changes , we see no changes that we anticipate making in the near future . 2 . Odd-Even Parking a met with ad-hoc committee - no consensus b) need better vehicle for explanation of rules c) need examination of particular streets as one-side only or 24-hour zones 3 . Coddington Road (near Rogan' s Market) - in process a signs being installed - No Parking 50 ' - 75 ' east of city line b) also replacing other signs 4 . Sears-Court Street Intersection a Traffic Engineer examining visibility of exit from Sears Street to east - will report S . Cascadilla and First Street Intersections a extending no parking zones for improving visibility b) new signs c) in Spring will do striping of crosswalks 6 . On-Street Parking for Construction Vehicles (permits) a tightening up on utilities b) joint policy with police 7 . Spencer Road a installed .No Thru Traffic signs b) traffic counts before and after installation of signs c) capital project near Baker Park denied - opposed by the Planning Department - 7- December 17 , 1986 67 8 . Towing Policy a) committee met - Police Chief, Fire Chief, Mayor, Attorney, Comm. Nichols , Alderperson Schlather b) further steps needed 9 . Street Cleaning Emergency Signs a examining possible addition of effective date on signs 10 . Parking on Highland Avenue off Williams Street a) needs policy 11 . Montessori School a School signs will be installed 12 . Hancock and Meadow Streets aT will install no truck signs b) State has agreed to removing large sign on Route 13 directing traffic to Hancock Street - will have normal size sign erected C) grade problem on Hancock street will be corrected 0) this year as part of work schedule mM 13 . Parking Permits and Meters a increased number of permits m b) will eliminate 6-month permits Q c) increased number of part-time meter checkers d) requested study of new parking lot or garage e) policy in place for firemen at the West State Street Lot and for volunteer firemen 14. Bus to Hospital a additional runs to hospital and Cornell initiated b) will have a complete report in January from Bernard Carpenter on ridership - apparently meeting expectations c) hospital plans will make it difficult to serve emergency room. 1S . Parking Policy at Dryden Road Garage a needs planning on rates and hours b) need firm decision on attendant vs . machine method (note conflict with B&A Committee of Council) 16 . Various Trials and Changes in Place a Cornell Avenue - no parking below Llenroc Court b) Irving Place - parking only on one side of street c) Route 13 no right turn on red at TOPS Plaza is in place SPECIAL COMMITTEES : Audit By Comm. Slattery: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by Comm. Slattery as listed on Abstract No. 23 in the amount of $74 , 271. 89 for the General Fund, and in the amount of $32 , 931 . 70 for the Water and Sewer Fund, be approved for payment, and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 33) which have been reviewed by the SJS sub-committee , be approved in the amount of $568 , 991. 01 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Supt . Dougherty stated that the Finance Department has indicated that they would like an audit of the bills that come in between now and the first of the new year. Comm. Slattery will be doing the year end audit . 68 -$- December 17 , 1986 Work Schedule for 1987 Comm. Albanese stated that the budget is in place for 1987 and in it are some very critical projects and maintenance areas that have been talked about for the last year. He has initiated with the help of the Superintendent and the Line Supervisors , a work schedule for 1987 so that the Board can implement what has been asked for , as far as allocations . He would request that the role of the future chairman and the committee of the whole , as a Finance Committee, (the Board does not have a Finance Committee just a Budget Review Committee) , review that work schedule , which should be pre- �ri5 pared and ready by the end of January. It should be an outline highlighting which bridges we are going to do this year, which streets , how much money is anticipated to spend on those - - the entire panarama of projects that have been asked for. He thinks it would be a good way to assess at year end when the Board starts another budget process just exactly how much has been accomplished that year . He requests that the work schedule be incorporated as a function for the next budget committee . Charles Barber Retirement Resolution By Comm. Nichols : Seconded by Comm. Albanese WHEREAS, Chuck Barber has served the people of the City of Ithaca with distinction for twenty-one years , and WHEREAS, Chuck Barber has contributed invaluable support for this Board with efficiency and good humor; now, therefore , be it RESOLVED, That the Board of Public Works expresses its thanks to Chuck Barber and wishes him a productive and satisfying retirement . Comm. Nichols requested that the Superintendent send a copy of the resolution to Mr. Barber. Carried Unanimously City Property - 300 Block of Elmira Road By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the Board of Public Works recommends to the Common Council that the city owned property in the 300 block of Elmira Road as described and shown in the attached sheets be sold at fair market value . Discussion followed on the floor. Resolution to Refer to Committee By Comm. Slattery: Seconded y Comm. Albanese RESOLVED, That the matter of the city owned property in the 300 block of Elmira Road to be sold at fair market value , be referred to the Streets , Facilities , Parks and Refuse Committee for review and report back to the Board. Carried Unanimously UNFINISHED BUSINESS : Organization of the Board and Committees Comm. Nichols stated that it seems to e a good idea that very early in the year, the Board meet as a committee of the whole and discuss how the Board might organize itself; what committees seem to be needed most , etc. He requested that the Board meet on the first Wednesday, January 7 , 1987 as a committee of the whole to discuss the organization of the Board. Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the Board of Public Works meet on Wednesday, January 7 , 1987 at 4 : 00 P.M. as a committee of the whole to discuss the organization of the Board. Carried Unanimously 69 • -19- December 17 , 1986 ADJOURNMENT: On a motion the meeting adjourned at 5 : 30 P.M. Ruthann Brown Jo n C . Gutenbe ger Deputy City Clerk / Mayor 0) m m a PROPERTY FOR SALE 300 BLOCK OF ELMIRA ROAD ALL THAT TRACT OR PARCEL OF LAND situated in the City of Ithaca , County of Tompkins , State of New York, commencing at a point in the westerly line on R. S. Miller's property, Block 122-1 , Lot 4 in said City of Ithaca, which point is 12 feet northwest of the remains of a concrete monument at the intersection of said westerly line of Block 122-1 , Lot 4, and the northerly line of Elmira Road; running thence south 640 27' 46" west a distance of 242.00 feet to a point; running thence north 25° 32 ' 14" west , a distance of 20.00 feet to an iron pin; running thence north 53° 46' 07" east a distance of 198.00 feet to an iron pin; running thence north 60° 07' 03" east a distance of 64.00 feet to an iron pin; running thence south 21 ` 16' 35" east a distance of 95.00 feet to the point or place of beginning; reserving , however, an easement bounded easterly by the westerly line of Block 122-1 , Lot 4 and westerly by a line parallel with and 10' from the top of the westerly bank of the City of Ithaca' s flood relief channel . This easement grants the City, their successors and assignees , their lessees and licensees, the right, privilege and authority at any time to construct, reconstruct , extend, operate, inspect, maintain and at their pleasure remove storm sewers, water lines and the said flood relief channel ; reserving, however, to the grantee the right to cross and recross said easement and the right of way provided that such use of said ground shall not interfere with, construct or endanger any rights granted as aforesaid and shall not disturb the flood relief channel or the grade of ground as it now exists , and provided no structure shall be erected and no excavating , mining or blasting shall be undertaken within the limits of said easement without written consent of the City of Ithaca. l �o O � m -aa `G T3; nE ILL'o Lo c o C^A > aN Q v •-, to C� �� 6`�'•:° v Q -A i