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MN-BPW-1985
163 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 p .m. January 9 , 1985 PRESENT: Mayor Gutenberger Commissioners (4) - Albanese, Gerkin, Nichols , Stone ABSENT: Commissioner (1) - Shannon (excused) OTHERS PRESENT: City Controller - Spano Supt. of Public Works - Dougherty Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli Purchasing Agent - Clynes Asst. City Attorney - Bennett Ithaca Transit Supervisor - Carpenter Common Council Liaison - Hoffman O �,r, �� O PLE GE 0 ALLEGIANCE: ® Mayor Gutenberger led all present in the Pledge of Allegiance U to the American flag . (n MINUTES: Q sleeting of December 19 , 1984 Comm. Gerkin requested a correction on page 2 . The resolution concerning the Cascadilla Boat Club should be corrected to read "shell storage" rather than "shall storage ." Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That Minutes of the December 19 , 1984 Meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Election of Vice-Chair Mayor Gutenberger requested that the Board elect a Vice-Chair . Water and Sewer Committee Supt. Dougherty requested that Item A under Streets and Facilities Committee, 'Bid Return-Annual Chemical Requirements ' be moved to Item C under Water and Sewer Committee . \OMINATION OF VICE-CHAIR ' Comm. Albanese nominated Comm. Stone for the position of Vice-Chair . Resolution By Comm. Albanese: Seconded by Comm. Nichols RESOLVED, That Comm. Stone be appointed to the position of Vice-Chair for the Board of Public Works . - Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Parking Permits Mayor Gutenberger reported that he has received a complaint from a citizen about the size of parking permits that are now being issued by the City for parking in the ramps . The situation will be monitored to see if a change in the size is needed. REPORT OF SUPERINTENDENT : Supt. Dougherty reported that the request of R.S .V.P . for free parking spaces in the Seneca Street Ramp for R.S .V.P. Tax Counselors has been resolved . Supt . Dougherty has con- tacted the Director and made arrangements to have 10 meters bagged in the area where they are having their schooling and the Director is satisfied . L- Jarua.i y 9 , 64 I.Z.i't�l;l' :,O', INION COUNCII I1I11IS0''� Xf-de—man IIo£iman expressed concera� about a representative on the Special Joint Sub -committee . Mayor Gutenberger responded that this will be taken care of later in the meeting . APPOINTMENTS : Mayor Gutenberger reported that he has made the following committee appointments for 1985 : Board of Public Works Standin Comm ttecs Chairman Vice Chairman Member Water and Sewer Comm. Nichols Comm. Albanese Comm . Gerkin Streets , Facilities , Parks and Refuse Comm. Gerkin Comm. Stone Comm. Shannon Finance, Personnel and Administration Comm. Albanese Comm. Shannon Vacant Parking, Traffic and Transit Comm. Stone Vacant Comm. Nichols Liaisons Capital Projects Review - Nichols , Shannon Commons Advisory Board - Stone Conservation Advisory Council - Albanese Hydropower Commission - Nichols Planning Board - Nichols *Special Joint Sewer Committee - Gerkin, vacant, Schickel Youth Bureau - Albanese Six Mile Creek - Gerkin Liaison from Common Council - Alderman Dan Hoffman *Former Comm. Schickel requested and the Board agreed to allow Mr. Schickel to continue to represent the City on the Special Joint Sub-committee . WATER AND SEWER COMMITTEE : Ithaca Area Wastewater Treatment Plant - Segment 2 Award of Contracts 3, 4 , 5, and 6 By Comm. Albanese : Seconded by Comm. Stone WHEREAS, bids for the Ithaca Area Wastewater Treatment Plant- Segment 2 Contracts 3, 4 , 5, and 6 , were received on December 13, 1984 , and WHEREAS , the canvass of bids as shown on the attached summary sheet prepared by Stearns and Wheler was reviewed by members of the Special Joint Sub-committee with city and town project staff at a Special SJS Meeting on January 8 , 1985, and WHEREAS, Stearns and Wheler have recommended award of contracts to the lowest bidders , based on the above canvass , verification of qualifications and subcontractor submittals to date ; now, therefore, be it RESOLVED, That the following awards be rude : Contract 3 - General, to Louis Picciano Sr . , Corp . , of Endwell , New York for their low bid of $13, 943 , 000 ; Contract 4 - Electrical , to Matco Electric Co . , Inc . , of Johnson City, New York for their low bid of $1 , 089 , 000 ; Contract 5 = Heating and Ventilation, to Louis Picciano, Sr . , Corp . , of F.ndwell , New York for their low bid of $1 , 199 , 000 ; Contract 6 - Plumbing, to A.J . Eckert, Co . , Inc . , of Albany , New York for their low bid of $ 249, 000 ; and be it further RESOLVED, That the above contract awards be subject to approval by NYSDEC and its MBE Office of Affirmative Action. January �i , 1985 Comm. Nichols asked :about hirinfy of local persons on this 1 project. Mayor Gutenberger responded that the firms that were awarded contracts have a history of hiring locally . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Request for Payment - Stearns and Wheler By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That a payment request from Stearns & Wheler for professional engineering services in connection with the development of an Industrial Pretreatment Program, Phase II , Basic Services , be approved in the amount of $806 . 55 . Carried Unanimously Bid Return-Annual Chemical Requirements Bids were received on December 27 , 1984, for furnishing the annual chemical requirements . Resolution By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That the contract for furnishing the annual chemical U requirement be awarded as follows : m Q Item #1-Primary Coagulant - American Cyanamid- $ . 137 per 1b. Item #2-Filter Aid - O 'Brien Inc . - 1 . 27 per lb . Item #3-Liquid Caustic Soda -Monarch Chemical - 5 . 99 per cwt . Item #4-Coagulant Aid -American Cyanamid - . 797 per lb . Item #5-Potassium Permanganate -Monarch Chemical - 1 . 29 per lb. Item #6-Liquid Chlorine -Monarch Chemical - 299. 00 per ton Item #7-Hydrated Lime -Marblehead Lime - 84 . 50 per ton Item #8a-Ferric Chloride 48 ° .Baume -Monarch Chemical - 9 . 10 per cwt. Item #8c-Ferric Chloride (Available 5/1-9/30 only) 31 . 5% -Monarch Chemical - 6 . 30 per cwt . Carried Unanimously STREETS AND FACILITIES COMMITTEE : Request for Payment - Raymond A. DiPasquale $ Associates By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from Raymond A. DiPasquale and Associates for professional services rendered through November 13, 1984 in connection with the Green Street Parking Ramp repairs , be approved in the amount of $7 ,499 . 52 . This is a final bill . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 1 in the amount of $10, 781 . 31 for the General Fund, and in the amount of $13, 394 . 13 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract #8) which have been reviewed by the SJS sub-committee, be approved for payment in the -mount of $420,907 . 13 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously -4 iano�ivy 9 , 1985 166 PARKING , IRAFFIC AIND iRANSIT COMmiT'I'EE : Swartout and Ferris Bus Service Agreement By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That an agreement between the Swartout and. Ferris Bus Service and the City of Ithaca which provides for the operation by Swartout and Ferris of a commuter bus service between downtown Ithaca and the South Lansing/Triphammer and Village Apartments/Sapsucker/Ithaca area via the Cornell University campus for the period January 1 , 1985 through December 31 , 1985, be app:-' oared 1'o l' si gna i-ur. e by the Mayor after approval as to form by Corporate Counsel . It is further RESOLVED, That an agreement between the City of Ithaca, - Cornell. University, the Town of Ithaca, I,he Village of Lansing , Tompkins County, and the Village of Cayuga Heights , all as subsidizers of the Northeast Transit program, which agreement provides for administration by the City of a regular commuter bus service route on behalf of the subsidizers , serving the aowntohn : - Ithaca areas and the South Lansing/Triphammer and Village Apartments/Sapsucker/Ithaca areas via the Cornell University campus for the period January 1 , 1985 through December 31, 1985, be approved for signature by the Mayor after approval as to form by Corporate Counsel . Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4 : 30 p .m. r� AMW Cal ista F. Paolangeli �% n C. G Deputy City Clerk ayor ' BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 9, 1985 13017 Gertrude Kenjerska G2122 23.37 13018 William C. & Mary E. Koch G2122 30.37 13019 Theresa Massimilla G2122 23.37 13020 Jerald Levine G2122 27.24 13021 Theresa Ferrara 02122 29.77 13022 Cayuga Apts Inc. G2122 36.77 13023 Cayuga Apts Inc. G2122 36.77 13024A Elestheria Lambrou G2122 16.83 13024B Joan Tay Young G2122 16.82 13024C Edward Steh G2122 16.83 13024D Harold Gerkin G2122 16.83 13025 Doris R. Marion F2144 14.21 G2122 9.48 13026 Stever Construction F2144 404.31 13027 Vacri Construction F2144 111.87 13028 Lee Temple F2144 33.79 G2122 113.40 13029 Ithaca Neigh Hsng G2122 177.01 13030 A. J. Eckert Co. F2144 1507.01 G2122 486.00 13031 Fernando Macera F2144 405.00 13032 Poo King Tand & Lin T Stewart F2144 396.00 13033 Marguerite F. Williams F2144 108.00 13034 Cornell University F2144 38.87 13035 Larry Theyer G2122 45.00 13036 David Joseph F2144 60.00 13037 Block 99 Partnership F2144 56.16 G2122 60.79 13038 GA & FC Wagman Inc. F2142 32.95 13039 CA & FC Wagman Inc. F2142 56.31 F2144 138.11 13040 Richard E. VAnOstrand Sr. F2144 1500.84 13041 Donohue-Halverson F2650 32.16 13042 Town of Ithaca F2650 742.00 13043 Tompkins Comm: Hosp. Delete 13044 Cornell University G2120 44,061.21 13045 Adorno & Yolanda Stazi G2122 43.17 13046 Marann Management G2122 48.62 13047 Jacob Peter G2122 30.14 13048 John R. Krupas G2122 30.14 13049 Richard E. & Lena Young F2144 12.47 G2122 8.32 13050 Gregory & Nancy Trainor F2144 9.00 G2122 6.00 13051 Carol Hamilton F2144 9.00 G2122 6.00 13052 Cayuga Apts G2122 720.11 13053 Paolangeli Contractors F2650 2.72 13054 Donohue-Halverson F2650 13.10 13055 I D Booth Co. F2650 84.24 13056 Country Club of Ithaca G2122 317.76 13057 Paul Sayvets F2144 19.94 G2122 13.29 1305E Town of Newfield F2378 25.27 G2374 16..84 Water 5,813.33 Sewer 46,468. 25 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 9, 1985 1680 James E. Laird A1710 184.21 1651 New York State Electric & Gas A2650 55.00 1682 Peter Zaharis A2590 123.84 16 23 3 Marian M Weber A1710 393.28 16814 Rental Ryder Truck A1710 335.54 1685 Peter Zaharis A2690 702.71 1686 Joseph Ciaschi A2690 1996.66 1607 George & Gus Lambrou A2690 56.80 16125 Ruber Weiner A2690 989.08 1639 Virgo Holding Co. , Ltd. A2690 169.70 1090 Ruben Weiner A2690 273.59 1691 Robert S. Wood A2690 585.27 1692 Burton August Sadin Corp(Monroe Muffler) A1692 322.07 1693 Salvation Army A2690 364.06 1694 Byway Partnership A2690 474.45 1695 UHaul of Central New York A2690 167.44 1696 B- yway Partnership A2690 312.72 1697 Hess Gas Station, A2690 76.19 1698 Harold M. Vann A2690 25.97 1699 Zikakis Imports A2690 221.64 1700 Bill Zikakis Chevrolet Inc. A2690 134.02 1701 Vasillos Zikakis A2690 160.34 1702 First & Adams Inc. A2690 22.44 1703 Agway Petroleum Corp. A2690 12.00 1704 McPherson Sailing Products A2690 430.19 1705 Paul Ecklund A2690 45.28 1706 Mcpiierson Sailing Products, Inc. A2690 12.39 1707 Perls Drug Store A1710 41.98 170L Ma'kr Hale A1710 335.59 Total 9,024.45 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 167 Regular Meeting 4 : 00 P .M. January 23, 1.985 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese, Carpenter , Gerkin, Nichols , Shannon, Stone OTHERS PRESENT: Supt. of Public Works - Dougherty City Controller - Spano Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli Purchasing Agent - Clynes City Attorney - Stumbar City Engineer - Novelli Transit Supervisor - Carpenter Common Council Liaison - Hoffman Town Supervisor - Desch Town Engineer - Fabbroni Motor Equipment Maintenance Supervisor - Ferrel O PLEDGE OF ALLEGIANCE : 0 Mayor Gutenberger led all present in the Pledge of Allegiance 0 to the American flag . U (n SPECIAL ORDER OF BUSINESS : Q Public Hearing on Sidewalk Assessments Resolution to Open Public Hearing By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the Public Hearing on Sidewalk Assessments be opened. Carried Unanimously No one appeared to speak to the hearing . Resolution to Close Public Hearing By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the Public Hearing on Sidewalk Assessments be closed. Carried Unanimously MINUTES: Meeting of January 9 , 1985 Mayor Gutenberger requested that the name of Peter J. Novelli be added to the list of those present at the January 9 , 1985 meeting . Resolution By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That the Minutes of the January 9 , 1985 Meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Finance, Personnel and Administration Committee Comm. Albanese requested the addition of Item D - Antoinette Napier - Provisional Promotion. No Board member objected. Request to Rescind Bid - Monarch Chemicals City Engineer Novelli requested permission to rescind a bid awarded to Monarch Chemicals for chlorine . The bid will be awarded to Nyclor . Engineer Novelli will offer an explanation later in the meeting . No Board member objected. - 2- January 23 , 1985 168 COMMUNICATIONS FROM THE MAYOR: Forest Home Drive Mayor Gutenberger reported that there is a tentative meeting scheduled for Tuesday, January 29th, with Noel Desch, Town Supervisor; Frank Liguori , County Planner; Cornell Officials , City Officials , and the Mayor to try to come up with a solution to this problem. Environmental Assessment on Forest Home Drive Mayor Gutenberger read the following portions of a letter from Jon ivieigs , Department of Planning & Development: "To Board of Public Works From : Jon Meigs , Dept . of Planning & Development, City of Ithaca Subj : Environmental Assessment : City Abandonment of Forest Home Drive Date : January 23, 1985 Attached herewith are Parts I and II of subject Assessment, which I prepared pursuant to your request. In preparing this Assessment, I have relied on my longstanding familiarity with the road in question and the area surrounding it, relevant data, and conversations with City and Town staff. Abandonment of this road, a legislative action, is not a Type I Action under State or City environmental quality review regulations . Though no physical action is proposed to accompany or proceed from abandonment, the controversial nature of the proposal indicated the advisibility of preparing an assessment to determine the nature and magnitude of any possible environmental effects . It is my conclusion, having performed this assessment, that formal abandonment of the subject section of Forest Home Drive will have NO SIGNIFICANT EFFECTS IN THE ENVIRONMENT . It is therefore my recommendation that a NEGATIVE DECLARATION be prepared, filed and circulated as provided in Section 36 . 6E of the City regulations , and that action on the proposal continue without further regard to such regulations . In addition to your referral of this assessment to the Conservation Advisory Council and its Common Council liaisons , as provided by the City Environmental Quality Review Ordinance , it would also be appropriate to refer it to the Board of Planning and Development for consideration and comment . Please let me know if I may be of further assistance in this matter ." Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the report on the Environmental Assessment on Forest Home Drive be referred to the Streets and Facilities Committee, Conservation Advisory Council , Planning Board, and Common Council for their input and review. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD : Brent Cross , representing L . F . Hayward Co . , 217 S. Main Street , Homer, N.Y . , General Contractor for the Collegetown Court project at 206- 208 Dryden Road, reauested permission to use 6 parking meter spaces specifically for construction vehicles . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the request for parking spaces for E . F . Hayward Co . , in the Collegetown area be referred to the Parking , Traffic and Transit Committee for reviecc and report back to the Board . Carried Unanimously w -3- January 23 , 1983 Forest Home Drive 169 M. Lou McIsaac, 107 Forest Home Drive, spoke to the Board regarding the situation of Forest Home Drive, and the dangers of ambulances , fire trucks , etc . not being able to get to the homes in that area. REPORT OF COUNCIL LIAISON: Curb Line Parking Ordinance Alderman Hoffman reported that the ordinance that was adopted by Common Council in January is not the one that was recommended by the City Traffic Engineer . A shorter version was adopted in error. The entire ordinance will be resubmitted to Common Council for approval . Youth Bureau Facility Alderman Hoffman reported that there will be a presentation by Downing Associates at the Planning and Development Committee meeting tonight at 7 : 30 in the Council Chambers . All Board members are invited to attend. REPORT OF SUPERINTENDENT : Change Over of Parking Meters O Supt. Dougherty reported that the change over of the parking O meters to the new rate is 60% completed. O Farmer ' s Market Letter U Supt . Dougherty referred to a letter that he has received from M the Ithaca Farmer ' s Market requesting permission to use the Q Taughannock Blvd. site and the Dewitt Park site for the Farmer ' s Market. He requested that the letter be referred to the Streets , Facilities , Parks and Refuse Committee for review. Resolution By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, That the request from the Ithaca Farmer ' s Market for permission to use the sites at Taughannock Blvd . and Dewitt Park be referred to the Streets , Facilities , Parks and Refuse Committee. Carried Unanimously REPORT OF CITY ENGINEER: South Aurora Street Bridge City Engineer Novelli reported that the South Aurora Street Bridge project is completed. Stewart Park Sewer Project City Engineer Novelli reported that the Stewart Park Sewer Project is nearly completed with a start up date in two weeks . East State Street Reconstruction City Engineer Novelli reported that the East State Street reconstruction design is proceeding , with the help of Cornell student John Ingram who has been helping with much of the field work. Water System Improvement Project The design of the Water System Improvement project is moving along well . Design of Collegetown Parking Garage City Engineer Novelli reported that his staff is working with the architects and the parking consultant on the design of the Collegetown Parking Garage . Stewart Park Pavilion City Engineer Novelli reported that his office has iust issued a report on the Stewart Park 'Pavilion reconstruction and the structural investigation. Copies of the report are ready and may be picked up at his office . 170 -4- January 23 , 1985 WATER AND SEWER COMMITTEE : Chief Wastewater Treatment Plant Operator Re-evaluation By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, the new Wastewater Treatment Plant will be a Class IA Plant, and WHEREAS,_ the complement of operators , technicians , and maintenance personnel will be increased, and WHEREAS , duties for this position will be more administrative than now; now, -therefore, be it RESOLVED, That the position be upgraded to a supervisory level , and be it further RESOLVED, That the salary be established as Grade 1 of the City Executive Association Compensation Plan. Carried Unanimously Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the upgrading of the Chief Wastewater Treatment Pland Operator and Chief Sewer Plant Operator be referred to Common Council for appropriate action. Carried Unanimously Chlorine Bid City Engineer Novelli informed the Board that at the January 9, 1985 meeting the -bid for chlorine was awarded to Monarch Chemicals . The Chief Operator complained that Monarch does not have adequate equipment for unloading the chlorine in a- safe manner. Because chlorine is a highly toxic gas and should be handled in the safest manner possible , the City Engineer felt the bid to Monarch should be rescinded and the bid for chlorine should be awarded to 'Nyclor . Resolution By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That all necessary steps be taken to rescind the bid awarded to Monarch for chlorine and that the bid be awarded to Nyclor. Carried Unanimously Water and Sewer Committee Meeting Times Comm. Nichols informed the Board that the Water and Sewer Committee has set up regular meeting times for the Wednesday nights between Board meetings , at 7 : 30 in the Superintendent ' s Office . STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE : Payment Request - Broome Industrial Construction, Inc . By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That payment Request # 2 from Broome Industrial Construction, Inc . for services in connection with the recon- struction of the South Aurora Street Bridge be approved in the amount of $19, 111 . 91 , which reflects a 5% retainage sum. Carried Unanimously Payment Request - Empire Soils Investigations , Inc . By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That a final payment request from Empire Soils Investigations , Inc . for services performed in connection with the reconstruction of the South Aurora Street Bridge, be approved in 'the amount of $73 . 00 . Carried Unanimously Public Hearing - Sidewalks By Comm. Gerkin: Seconded by Comm. Stone WHEREAS , a public hearing has been held by the Board on assessments levied for construction of sidewalks at various locations in the City of Ithaca, as detailed in the attachments to the Minutes of the Board of Public Works meeting of December 19 , 1984 , and - 5- January 23 , 1985 171 WHEREAS, the property owners have been afforded an opportunity to be heard as provided for in the City Charter ; now, therefore , be it RESOLVED, That the sidewalk assessments levied by this Board on December 19, 1984 , in the total amount of $2 ,808 . 30 , be and hereby are finally approved and recommended to the Common Council for confirmation. Discussion followed on the floor . A vote on the resolution resulted- as follows : Carried Unanimously Cascadilla Boat Club Request - Boat House Facilities By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That permission is granted to the Cascadilla Boat Club, Ltd. , a not-for-profit corporation, to use the boat house facilities at Stewart Park under the same conditions as existed last year, subject to review by the City Attorney. Discussion followed on the floor . Q A vote on the resolution resulted as follows : Carried Unanimously U . m Request to Use City-Owned Land Q Donald H. Street has requested permission to use City-owned land on Elmira Road. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the request from Donald H. Street for use of City-owned land on Elmira Road, be referred to the Streets and Facilities Committee for review. Carried Unanimously Bid Award Bids were received on January 22 , 1985 for one (1) used Dump Trailer. Dump Trailer Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for supplying one (1) used Dump Trailer be awarded to Caskey ' s Garage of Freeville, N.Y . Carried Unanimously Bid Award Bids were received on January 22 , 1985 for one (1) new Dump Box. Dump Box Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for supplying one (1) new Dump Box be awarded to Fruehauf of Syracuse, N.Y . Carried Unanimously Use of City Land by Cascadilla Boat Club By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the City Attorney- be requested to prepare a license for the use of City land at the Stewart Park bank, Fall Creek (by the Cascadilla Boat Club) , and the Pier Road bank of Cayuga Inlet (Johnson Boat Yard) , and be it further RESOLVED, That the fees for this use be approved' based on the fee schedule dated January 14 , 1985 . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously d 2 -6- January 23, 1985 Request for Payment - G. P .P . , Inc . By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from G .P .P . , Inc . for work performed in connection with the Stewart Park Sewage Collection System, be approved in the amount of $100 , 538 . 94 . Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 2 in the amount of $24 , 046 . 57 for the .,u. General Fund, and in the amount of $405 . 17 for the Water and Sewer Fund, be approved for payment ; it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotion - Charles Bailor, Jr. By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That Charles Bailor, Jr . be promoted to Maintenance Worker in the Transit Division at $4 . 90 per hour, effective January 27 , 1985. Carried Unanimously Appointment - John E . Fitzpatrick By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That John E . Fitzpatrick be appointed as Maintenance Worker in the Buildings and Grounds section of the Streets and Facilities Division at $4 . 90 per hour, effective January 28 , 1985 . Carried Unanimously Appointment - John Harding By Comm. Albanese : Seconded by Comm. Gerkin WHEREAS, the automotive repairs at the Water and Sewer Section are now being done in the Streets and Facilities Division, and WHEREAS, the title of Automotive Mechanic is no longer necessary in the Water and Sewer section; now, therefore, be it RESOLVED, That John Harding be appointed to the position of Water and Wastewater Plant Mechanic at no change in salary, effective January 27 , 1985 and that the resolution be referred to the Common Council for amendment of Personnel Roster of the Water and Sewer Division. Carried Unanimously Appointment - David McFall By Comm. Albanese : Seconded by Comm. Gerkin WHEREAS , David McFall has successfully passed the Civil Service examination for Water Distribution Supervisor; now, therefore , be it RESOLVED, That he be appointed to the position at his existing salary, effective January 27 , 1985 . Carried Unanimously Appointment - Antoinette Napier By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That Antoinette Napier be provisionally promoted to the position of Sr. Account Clerk/Typist in the Engineering and Utilities Division at no change in salary, effective January 27 , 1985, pending results of a Civil Service examination. This position has been upgraded following a six-month study of the duties of the position. Carried Unanimously -7- January 23 , 1985 PARKING, TRAFFIC , AND TRANSIT COMMITTEE : 173 Federal Section 18 Funding for 1985 By Comm. Stone : Seconded by Comm. Carpenter WHEREAS, the City has been notified of the Urban Mass Transit Administration, Section 18 Public Transit funding availability, and WHEREAS; City staff have been negotiating the distribuation of these Section 18 funds with the County , and WHEREAS, staff feels a satisfactory solution has been reached; now, therefore, be it RESOLVED, That the Board of Public Works- agrees to the distribution of the 1985 Section 18 Public Transit funds , and requests the Mayor to notify the County Commissioner of Planning of the City ' s agreement, and execute said agreement. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously O Parking Meter Enforcement Program O By Comm. Stone: Seconded by Comm. Gerkin O WHEREAS, the Board of Public Works has adopted the parking (� study presented by the Committee, and WHEREAS, the study included the transfer of meter enforcement Q to the Department of Public Works ; now, therefore, be it RESOLVED, ' That the Board request the Common Council to approve this transfer and amend the authorized roster of the Department to include: 1 Working Supervisor 1 Parking Meter Repairer 2 Full-time Parking Meter Checkers 2 Part-time Parking Meter Checkers Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SPECIAL COMMITTEES : Planning and Development Board Liaison Report Comm. Nichols reported on the following issues that were discussed at the Planning & Development Board meeting on January 22 : (1) General Plan for flow of traffic and bus service to the Farmer ' s Market . (2) Survey of city-owned land is not being looked into by the Planning Department . (3) Schedule for development of proposals for Community Development Action Grant . ADJOURNMENT : On a motion the meeting adjourned at 5: 20 p .m. Callista F. Paolangeli , Dep;. ohn C. Gutenber ,e Mayor City Clerk -� IMT-11-'.2'1 P 1- 2 3, 3-J 13059 Marilyn J. Hagin 62122 90.34 13060 A Elesthel-la Lambrou 02122 10.80 13060 J Jeari Tai? Youjiq G2122 10.79 13 0 0'-!"j C 1;d%,ri:,41 '�'ceh G2-?22 10.79 13060 D Harold Gerkin G2122 10.79 13061 W-R Teetor Est. Of Ithaca, Ltd, P2144 1,502.18 13062 Town of Ithaca G2374 184.88 13063 Town of Ithaca G2374 378.83 13064 Town of Ithaca G2374 264.50 13065 Town of Ithaca 62374 193.47 13066 Town of Ithaca G2374 205.02 13067 Town of Ithaca G2374 122.24 13068 Town of Ithaca G2374 388.32 13069 Morse Chain Co. G2120. 175.00 13070 Dryden Sewer Dist. #2 G2374 747.08 13071 Void Water $1,502.18 Sewer $2,792.85 APPROVED BY P117ANCE COMMITTEE 1709 Robert Luceu A1710 293.48 1710 Cornell University A1710 108.69 1711 Swarthout & Ferris Bus Service All.70' 50.00 TOTAL . 4-52.17 BOARD OF PUBLIC WORKS PROCEEDINGS 175 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 p .m . February 13 , 1.985 PRESENT : Mayor Gutenberger Commissioners (6) - Albanese , Carpenter , Gerkin, Nichols , Shannon, Stone OTHERS PRESENT : Supt . of Public Works - Dougherty City Engineer - Novelli Deputy City Clerk - Paolangeli Deputy City Controller - Cafferillo Purchasing Agent - Clynes City Attorney - Stumbar Transit Supervisor - Carpenter Council Liaison - Hoffman PLEDGE OF ALLEGIANCE : Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag . 0 0 MINUTES : 0 Meeting of January 23, 1985 U Correction of Minutes of January 23 , 1985 meeting . Under Parking, Traffic and Transit Committee, Parking Meter m Enforcement Program, the resolution should read 114 Part-time Q Parking Meter Checkers" rather than 2 . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the minutes of the January 23 , 1985 meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Supt. Dougherty requested that under Item D, Ithaca Farmer ' s Market resolution the fee to be charged for the license be included in the resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Odd-Even Parking Study Mayor Gutenberger mentioned that Alderman Myers has contacted him and he is still willing to work on the odd-even parking study. Comm. Stone will contact Alderman Myers . Parking - West State Street Lot Mayor Gutenberger reported he has had a number of people questioning the new parking system and why the metered parking lot behind Central Fire Station on Ili. State Street will be going to all permit parking . Comm. Nichols responded that the committee decided that there was two kinds of parking ; one short-term parking and the other long- term parking . Short-term parking should be metered and long-term should be by permit and they considered that lot long- term parking . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD : Elmira Road Association - Fee Charged for Use of City Land R. David Cutting , representing the I;Imira Road Association spoke to the Board regarding lex-�- of a license fee for prop- erties the city owns on Elmira I:oad . He read letters from former Superintendent Robert 1)1n,-,,man. lie is asking the Board to reconsider the fee that is being charged for the properties on the [A mi.ra Road . Mr . Cut t i n.9, anstjered questions from Board members . - 2- February 13 , 1985 176 Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the matter of a license fee for city-owned properties on the Elmira Road be referred to the Streets and Facilities Committee for review and report back to the Board . Carried Unanimously Water Bill Penalty Protest Greg Sethaus , Treasurer of Sigma Nu Fraternity , spoke to the Board protesting a water bill penalty of $62 . 48 . It was received while he was on Christmas vacation and there was no way for him to pay it until he returned . "' Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the water bill penalty for Sigma Nu Fraternity be referred to the Water and Sewer Committee for review and report back to the Board. Carried Unanimously REPORT OF COUNCIL LIAISON : Charter and Code Commission Alderman Hoffman reported that Common Council is considering the recommendations of the Charter and Code Commission. He asked Board members for their input regarding the recommendation that the Mayor appoint Department Heads , with the approval of Common Council . A meeting of the Charter and Ordinance Committee will be held on March 14th. All Board members . are invited to attend. REPORT OF SUPERINTENDENT : Paid Parking Enforcement Program Supt. 'Dougherty reported that he has presented material on the paid parking enforcement program to the Budget and Adminis- tration Committee . It will be discussed at their March meeting . Mitchell-State Street Intersection Supt . Dougherty reported that in regard to the repaving of the East State Street, the Mitchell-State Street intersection will be discussed at the next Streets and Facilities Committee meeting . WATER AND SEWER COMMITTEE : Payment Request - Barton $ Loguidice , P . C . By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That a payment request from Barton & Loguidice, P.C . for engineering services performed in connection with the Water System Improvements project in accordance with the agreement dated October 23 , 1984 , be approved in the amount of $9 , 567 . 35 . Carried Unanimously Bid Return - Air Compressor Bids were returned on February 5 , 1985 for furnishing one Air Compressor . Resolution By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That the contract for furnishing one Air Compressor be awarded to 1-ullair S F, S of Syracuse, for their low bid of $9 , 178 . 00 . Carried Unanimously Bid Return - Pickup Truck Bids were returned on February 7 , 1985 for furnishing one Pickup Truck. Resolution By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That the contract for furnishing one Pickup Truck he awarded to Bill Zikakis , Inc . for their low bid of $6 , 546 . 00 . Carried Unanimously - 3- February 1_3 , 1985 Bid Return - 3 Yard Dump Truck 177 Bids were returned on February- 1985 for furnishing one 3 Yard Dump Truck. Resolution By Comm—Nichols : Seconded by Comm. Stone RESOLVED, That the contract for furnishing one 3 Yard Dump Truck be awarded to Spencer Ford for their low net bid of $16 ,443 . 50 . Carried Unanimously Payment Request - Stearns & Wheler By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That a payment request from Stearns & Wheler for pro- fessional engineering services in connection with the development of an Industrial Pretreatment Program, Phase II , Basic Services , be approved in the amount of $61 . 30 . Carried Unanimously Water and Sewer Rates - Revision By Comm. Nichols : Seconded by Comm Gerkin WHEREAS, there is a need for increased revenue in the water and sewer funds , and O WHEREAS, the committee feels that a more equitable rate system O should be established which would better reflect the actual cost 0 of providing this service to all users regardless of volume used, U now, therefore, be it m RESOLVED, That the Board approve this concept and make its inten- tion to revise the water and sewer rates known to the public so that users will be aware of future rates changes which may occur by July 1, 1985 . Discussion followed on the floor . Mayor Gutenberger mentioned that the Charter and Ordinance Committee of Common Council was also looking into this and the two bodies should coordinate their discussions . A vote on the resolution resulted as follows : Carried Unanimously STREETS, FACILITIIES, PARKS AND REFUSE COMMITTEE : Seneca Street Parking Garage - Proposal By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That the City Engineer be authorized to retain the firm of Sear-Brown Associates of Rochester, NY , to perform a detailed structural investigation of the Seneca Street Parking Garage, in accordance with their proposal of, January, 1985, at a cost not to exceed $ 25 , 000 . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Green Street Parking Ramp - Design of Repairs By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the City Engineer be authorized to retain the firm of Sear-Brown Associates for professional advice in connection with the design to the Green Street Parking Ramp at a standard fee rate, not to exceed $2 , 500 . Discussion followed on the Floor . A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Empire Soils Investigation By Comm Gerkin: Seconded by Comm . M)anesc RESOLVED, 'Chat a final payment request from Empire Soils Investigation for work performed in connection with East State Street repaving , be approved in the amount of fi21 ,869 . 00 . Carried Unanimously -4 - February 13 , 1985 178 Ithaca Farmer ' s Market - Request to Continue Operations By Comm. Gerkin:Seconded y Comm. Nichols RESOLVED, That the request of the Ithaca Farmer ' s Market to use the Taughannock Blvd . site and the Dewitt Park site , be granted with the exception that the Dewitt Park site be used on Wednesdays from 9: 00 a .m. to 1 : 00 p .m. instead of 2 : 00 p .m. as requested . It is further RESOLVED, That the Superintendent be authorized to issue a license for said use based on our normal fee calculations and loss of meter revenues . The total for the Farmer 's Market „ license fee for both locations , Dewitt Park , Buffalo Street ; Dewitt Park, Cayuga Street ; and Taughannock Boulevard for the 1985 season will be $679 . 32 . Carried Unanimously Request to Use Portion of Elmira Road Donald H. Street and Helen C . Street have requested use of a portion of the city ' s land on Elmira Road . Resolution By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, the Committee feels that use of this specific parcel would limit the ability of the city to adequately maintain the adjoining drainage creek, and WHEREAS , the committee feels it is important to maintain this parcel as a green area; now, therefore, be it RESOLVED, That the request be denied. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Stewart Park Pavilion - Fee Schedule John Doyle of the Youth Bureau has recommended that the fee schedule for the Stewart Park pavilion reservations be changed . Resolution By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS , the proposed fee schedule more closely approximates the administrative and maintenance costs involved; now, there- fore, be it RESOLVED, That the schedule be adopted as follows : STEWART PARK PAVILION RESERVATIONS Existing Fee Schedule Small Pavilion (regardless of group size) $ 5 . 00 Large Pavilion (group size up to 24) $ 5 . 00 Large Pavilion ( group size 2S-99) $15 . 00 Large Pavilion (group size 100+) $25 . 00 Proposed Fee Schedule for 1985 Small Pavilion (regardless of group size) $ 5 . 00 „N Large Pavilion (group size up to 24) $ 5 . 00 Large Pavilion (group size 2S-99) $15 . 00 Large Pavilion (group size 100 - 249) $25 . 00 Large Pavilion (group size 250-499) $50 . 00 Large Pavilion (group size S00- 749) $75 . 00 Large Pavilion (group size 7S0+) $100 . 00 Carried Unanimously Baker Park Petition The City Clerk has received a petition concerning the proposed installation of a swing set in Baker Park . - S- February 13 , 1985 Resolution 179 By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That this petition be referred to the Streets and Facilities Committee for further consideration . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Ithaca Housing Concerns - Report A letter from the Ithaca Housing Authority expressing their concerns about the use and condition of the Wood Street Park, has been discussed by the committee . The Supt. has ordered installation of the appropriate regulatory signs and has brought the other concerns to the attention of the Police Department . Payment Request - Anton J . Egner & Associates By Comm. Gerkin: Seconded by Comm. Carpenter RESOLVED, That a final payment request from Anton J . Egner & Associates for services performed in connection with a study O of space use by the Department of Social Services including O repairs and alterations , be approved in the amount of $5, 500 . 0 This is the total fee as agreed upon in the Letter of Agreement U dated August 20 , 1984 . Carried Unanimously M Q FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract #3 in the amount of $96,669 . 36 for the General Fund, and in the amount of $ 23 , 362 . 63 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 9) which have been reviewed by the SJS sub-committee, be approved in the amount of $317 , 814 . 89 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Appointment By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That Guy Vellacke receive a contingent permanent appointment as Water Treatment Plant Operator Trainee retro- active to November 5, 1984 , with no change in salary. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously PARKING, TRAFFIC AND TRANSIT MIMITTEE : Ithaca Transit System Report of Operations By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the Ithaca Transit System Report of Operations for the period January through December 1984 , be accepted. Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 20 p .m. � v�/.�{.-t�-C1it-•cC.....�t' �//Gt--��-^i tr.l����_ _��—...� 1� `��:�•�Jl--f t�•C.-c- :�1._..! Cal ista F . PaolangeliU�' J /hn C . Gutenberger 1)eputy City Clerk 'qyor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 13, 1985 13072 John Bentkowski G2122 31.11 13073 Bethlehem Church of Jesus Christ G2122 31.11 13074 L. M. Withiam F2144 21.42 G2122 14. 28 13075 David Richards F2144 21:42 G2122 14.28 13076 W. K. Card F2144 21.42 G2122 14.28 13077 I. P. & A. Seferlis F2144 23.64 G2122 15.76 13078 Nancy C. Ludlum F2144 38.76 G2122 25.84 13079 Leslie Selover F2144 36.23 G2122 24.16 13080 Clara 0. Leonardo F2144 21.42 G2122 14.28 13081 D. M. Patel F2144 61. 29 G2122 40.86 13082 Phyllis Countryman F2144 23.64 G2122 15.76 1303 GPP, INC. G2122 505.90 13084 A. T. Brown F2144 29.30 G2122 19.54 13025 Jason Fane F2144 1075.54 WAter Total 1374.08 Sewer Total 767.16 TOATL $2,141. 24 APPROVED BY FINANCE COMMITTEE 1712 Frank Blake Jr. A1710 316.04 1713 Jan C. Rocowicz A2590 46.17 1714 Pierce & Cleveland Inc. A2590 430.19 1715 Paul R. Herbert A1710 1440.03 TOTAL 2232.43 181 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 p .m. February 27 , 1.985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Carpenter, Gerkin, Nichols , Stone ABSENT: Commissioner (1) - Shannon (excused) OTHERS PRESENT: Supt. of Public Works - Dougherty City Controller - Spano Deputy City Controller - Cafferillo City Engineer - Novelli Deputy City Clerk - Paolangeli Purchasing Agent - Clynes O PLEDGE OF ALLEGIANCE : Q Mayor Gutenberger led all present in the Pledge of Allegiance to 0 the American flag . (� MINUTES : [� Approval of Minutes of February 13, 1985 Meeting Q By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the Minutes of the February 13 , 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Streets and Facilities Committee - Addition Supt. Dougherty requested the addition of Item H - "Ultra-Sonic Bird Chaser" to the authorized equipment list . No Board member objected. Finance, Personnel and Administration Committee - Addition City Engineer Novelli requested the addition of Item B - purchase of a 5 drawer plan file to the authorized equipment list. No Board member objected. Streets , Facilities , Parks and Refuse Committee ` Comm. Gerkin requested the rejection of Items D and E (bids) . l He also requested that Item F be referred back to committee . No Board member objected. ? Executive Session Supt. Dougherty requested that the Board adjourn into Executive Session at the end of the meeting to discuss a personnel matter . No Board member objected. REPORT OF COUNCIL LIAISON : Alderman Hoffman gave an update on the Youth Bureau Facility. There is a preliminary design ready from the architects , Downing Associates with a 3 dimensional model that may be viewed. There will be a meeting at Downing ' s Office at 8 : 30 a .m. and 7 :30 p .m. on March 5th. He invited Board members to attend whichever meeting would be convenient for them. WATER AND SEWER COMMITTEE : Request for Expungement of Penalty - Water & Sewer bill - 601 W. Clinton Street Mr. Barton Ingersoll has filed a protest concerning a late payment of a water and sewer bill for 601 W. Clinton Street. :a 182 - 2- February 27 , 1985 Resolution By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, it appears that the bill was not delivered to Mr . Ingersoll in the normal time frame ; now, therefore, be it RESOLVED, That the late payment penalty of $10 . 50 be expunged. Discussion followed on the floor regarding late delivery of mail . Comm. Gerkin will talk with the Post Office to make them aware of the problem with regard to the late delivery of bills . A vote on the resolution resulted as follows : Carried Unanimously Request for Expungement of Penalty - Water Bill - Sigma Nu Fraternity Greg Sethaus , Treasurer of Sigma Nu Fraternity, has protested. a water penalty of $62 . 48 . Resolution By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, the failure to pay the water bill within the normally allotted time was caused by poor management on the part of the fraternity; now, therefore, be it RESOLVED, That the request to expunge this penalty be denied._ Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously STREETS , FACILITIES , PARKS AND REFUSE COMMITTEE : Payment Request - Sear-Brown Associates By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Sear-Brown Associates , P . C . , for services through the schematic design phase and the design development phase of the Collegetown Garage, be approved in the amount of $3 , 600 . Carried Unanimously Stewart Park Pavilion - Foundation Reconstruction By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS , a report by the City Engineer dated December 1984 shows the need for a reconstruction of foundation for the Stewart Park main pavilion; now, therefore, be it RESOLVED, That the Superintendent be authorized to solicit bids *for the construction of a foundation system as shown in the report. Carried Unanimously Report on Elmira Road Land Use License Fee Comm. Gerkin reported that representatives of the Elmira Road business community met with the Streets and Facilities Committee at the last committee meeting , and will again meet with the committee on Monday, March 4th at the Ichabod Restaurant at 9 : 00 a .m. , for further discussion. The appropriate staff will attend to answer questions and come to some decision in regard to how the city is going to treat green areas opposed to use areas . Bid Return - Automobile Bids were received on February 21 , 1985 for supplying one auto- mobile . Resolution to Reject Bid By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That all bid returns for one automobile that were received on February 21 , 1985 be rejected. There is potential of a State contract for this automobile . Carried Unanimously -3- February 27 , 1985 183 Bid Return - Dump Truck Bids were received on February 25 , 1985 for supplying one dump truck. Resolution to Reject Bid By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That all bid returns for supplying one dump truck be rejected so that new specifications can be prepared. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Bid Return - One Five-Yard Dump Truck with Plow Bids were received on February 25 , 1985 for supplying one five- yard dump truck with plow. Comm. Gerkin requested that this bid return be referred back to committee . Supt . Dougherty explained that the committee needs more time to check all the alternates on this bid. O Resolution O By Comm. Gerkin: Seconded By Comm. Albanese 0 RESOLVED, That the matter of the purchasing one five-yard. dump U truck with plow be referred back to committee . m Carried Unanimously Q Bid Return - Refuse Packer Bids were received on February 25 , 1985 for supplying one refuse packer. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for supplying one refuse packer be awarded to Chemung Ford for their low net bid of $35,810 . 00 . Carried Unanimously Ultra-Sonic Bird Chaser By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That one Ultra-Sonic Bird Chaser be added to the authorized equipment list. Discussion followed' on the floor . Mayor Gutenberger and Comm. Nichols asked that the matter be discussed with the Commons Advisory Board. Resolution to Refer to Committee By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the matter of a Ultra-Sonic Bird Chaser for the Commons be referred to the Streets , Facilities , Parks and Refuse Committee. Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Carpenter : Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 4 in the amount of $52 , 752 . 82 for the General Fund, and in the amount of $7 ,387 . 31 for the Water and Sewer Fund, be approved for payment . Be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Equipment List Amendment By Comm. Carpenter : Seconded by Comm. Stone RESOLVED, That the 1985 equipment list authorized for the City Engineer ' s account A1440 , be amended to include the purchase of • five-drawer plan file for the storage of record drawings at • cost not to exceed $450, subject to the approval of the Budget and Administration Committee and the Common Council . Carried Unanimously -41 February 27 , 1985 PARKING, TRAFFIC AND TRANSIT COMMITTEE : Parking Meter Ordinance Amendments By Comm. Stone: Seconded by Comm. Nichols WHEREAS, the Board of Public Works on July 11 , 1984 adopted the Parking Study presented by the committee, and WHEREAS, the Study included, among other things , changes in parking rates , parking limits , and meter enforcement ; now, therefore, be it RESOLVED, That the Board request the Common Council to approve these changes and amend the Parking Meter Ordinance to that effect, as follows : Delete, Municipal Code, Article V, Parking Meters , in its entirety. (This includes pages 60 . 44 , 60 . 44-a, 60 . 44-b , 60 . 45 , 60 . 46 , 60 . 47 , 60 . 48 , and 60 . 49) . Insert, Municipal Code, Article V, Parking Meters , as amended, as shown on the attached sheets . MUNICIPAL CODE ARTICLE V PARKING METERS Sec. 60. 51 Zones A. Highways Parking meter zones are hereby established on highways as follows : Albany Street , east side, from Green Street to Seneca Street . Aurora Street, both sides , from Court Street to State Street . Cayuga Street, east side, from Court Street to south line of No. 313 South Cayuga Street. Cayuga Street, west side, from a point beginning two hundred (200) feet south of the south line of West Court Street to the north line of 312 South Cayuga Street. College Avenue, east side, from Oak Avenue to Bool Street . College Avenue, west side, from Oak Avenue to Cook Street . Court Street, both sides , from Aurora Street to Cayuga Street. Dryden Road, north side, from College Avenue to Elmwood Avenue . Dryden Road, south side, from Eddy Street , to Linden Avenue . East Buffalo Street, north side , from Aurora Street to Terrace Place. East Buffalo Street, north side, from Cayuga Street to Aurora Street. East Buffalo Street, south side, from Aurora Street to Parker Street. East Court Street, south side, from Aurora Street to Terrace Place. East Green Street , north side, from a point 280 feet east of Cayuga Street to Tioga Street . (Amd. Ord . #79-3, 3/7/79 ; Ord. #82- 9, 9/1/82 . ) East Green Street , south side, from Cayuga Street to a point 175 feet east . (Amd. Ord. #79- 3 , 3/7/79 . ) East Seneca Street , north side, from Cayuga Street to Parker Street. - 5- February 27 , 1.985 196- East Seneca Street, south side, from Cayuga Street to Tioga Street. East Seneca Street, south side, from Seneca Wa.y to a point thir- teen (13) feet east of west line of Parker Street extended . East Seneca Street, south side, between North Tioga Street and North Aurora Street . East State Street, both sides , 300 block . Eddy Street, east side, from eighty (80) feet north of the north line of Seneca Street to Campus Arch. Eddy Street, west side , from Seneca Street to Williams Street . Geneva Street, both sides , from Seneca Street to Buffalo Street. Geneva Street, east side, from Green Street to Seneca Street, except part of 100 block (Catholic Church property) . Linden Avenue, west side, from the south line of Dryden Road to Q a point five hundred (500) feet southerly therefrom. Q North Cayuga Street, both sides , from East Court Street to Q Cascadilla Avenue on the east side and West Court to Cascadilla U Street on the west side. m North Geneva Street, west side, 100 block. Q North Plain Street, east side, from State Street to a point fifty (50) feet southerly from Seneca Street (Amd. Ord. 12/15/76) North Tioga Street, both sides , Buffalo Street to Cascadilla Avenue. North Tioga Street, west side, Seneca Street to Buffalo Street . Oak Avenue, north side, from College Avenue to west curb line of Summit Avenue extended. Ozmun Place, north side, from west line of Stewart Avenue to a point one hundred fifty-six (156) feet westerly therefrom. Seneca Way, west side, from the "Wrap-Around" to Seneca Street. South Tioga Street, both sides and south end, 200 block. Stewart Avenue, west side, from Buffalo Street to a point one hundred (100) feet north of the north line of Ozmun Place . West Buffalo Street, both sides , 100 block. West Court Street, north side, from North Cayuga Street to North Geneva Street . West Green Street, both sides , from Cayuga Street to Albany Street. (Amd. Ord. #79-3, 3/7/79 . ) West Seneca Street, both sides , from Cayuga Street to a point one hundred (100) feet easterly from Geneva Street (Amd. Ord. 12/15/76. ) West Seneca Street, both sides , from Geneva Street to Albany Street. (Added Ord. 12/15/76) . West State Street, both sides , from Cayuga Street to Fulton Street. -6- February 27 , 1985 B. Public parking lots Parking meter zones are hereby established in public parking lots as follows : 1 . East State Street Parking Area (Lot "E") . 2. . Dryden Road Parking Area, or the "Corson Lot" (Lot "C") . 3. Health 'Facility Parking Area (Lot "H") , (Subd. B Amd< Ord. #78-8 , 6/14/78 . ) Non-metered public parking lots are the following : 1 . "Woolworth' s" Parking Lot (Lot "D") - Attendant Control . 2. Green Street Parking Garage - Attendant Control . 3. Seneca Street Parking Garage - Attendant Control . 4 . West State Street Parking Area (Lot "F") - Permit Parking . Sec . 60. 52 Parking time limits for metered parking on highways A. Two hour parking limit . The parking of vehicles is hereby prohibited for a period of longer than two hours , from 9 : 00 a .m, to 6: 00 p .m. except Sundays and holidays on the streets or highways designated in Subdivision A of Sec. 60 . 51 of this Chapter . Sec . 60 . 53 Parking time limits for metered parking in public parking lots . A. Two hour parking limit. The parking of vehicles at metered spaces is hereby prohibited for a period of longer than two hours , from 9 : 00 a.m. to 6: 00 p .m. except Sundays and holidays in the following — public parking lots : 1 . East State Street Parking Area (Lot "E") . 2 . Dryden Road Parking Area, the "Corson Lot" (Lot "C") . 3 . Health Facility Parking Area (Lot "H") . (Sec. 60 . 53 extensively amd. Ord. #78-9 , 6/14/78 . ) Sec . 60. 54 Hours of meter operation A. Generally. Unless otherwise specified, parking meters shall be in operation during hours coincident with those hours specified for parking time limits in Secs . 60 . 52 and 60 . 53 of this Chapter, in the respective parking meter zones , unless parking , standing or stopping is otherwise prohibited during those hours . Sec . 60 . 55 Parking .fees A. On-street metered parking : Prime areas - 25¢ per hour (2 hour limit) Non-Prime Areas - 25� for 2 hours (2 hour limit) Prime areas are as follows : East State Street - 300 block West State Street - 100 , 200 , 300 , 400 , 500 , and 600 blocks . East Green Street - 100 block. -7- February 27 , 1985 /P7 West Green Street - 100 block East Seneca Street - 100 & 200 blocks West Seneca Street - 100 block Seneca Way East Buffalo Street - 100 200 blocks West Buffalo Street - 100 block East Court Street - 100 & 200 blocks West Court Street - 100 block North Aurora Street - 100 & 200 blocks South Tioga Street - 200 block North Tioga Street - 200, 300 $ 400 blocks O South Cayuga Street - 100, 200 $ 300 blocks O North Cayuga Street - 100, 200 $ 300 blocks U South Geneva Street - 100 block m Q North Geneva Street - 100 block South Albany Street - 100 block North Albany Street - 100 block Stewart Avenue - .300 $ 400 blocks Eddy Street - 300 $ 400 blocks College Avenue - 300 $ 400 blocks Linden Avenue - 200 block Oak Avenue - 100 block (first 6 meters from College Avenue) Dryden Road - 100 & 200 blocks (from College Avenue to Linden Avenue) Ozmun Place Non-Prime Areas are as follows : West Green Street - 200 block East Seneca Street - 300 block West Seneca Street - 200 block East Buffalo Street - 300 block East Court Street - 300 block North Aurora Street - 300 block North Cayuga Street - 400 block North Geneva Street - 200 block North Plain Street - 100 block College Avenue - 200 block Oak Avenue - 100 block (beyond the 6 meters from College Avenue) Dryden Road - 200 block east of Linden Avenue £; 300 block t i - g- February 27 , 1985 B. Public parking lots and pai ing garages 1 . East State Street Parking Area (Lot "E") Metered Lot - 34 meters 25¢ per hour (2 hour limit) 2. Dryden Road Parking Area , or the "Corson Lot" (Lot "C") Metered Lot - 70 spaces 50 Meters - 25¢ per hour (2 hour limit) 20 spaces - Permit Parking @ $12 . 50 per month 3. Health Facility Parking Area (Lot "H") Metered Lot - 14 meters 25¢ per hour ( 2 hour limit) 4 . "Woolworth' s" Parking Lot (Lot "D") Attendant Control 275 spaces including 2 handicap 20 spaces (southwest) permit parking @ $12 . 50 p*er month Hourly rate for remaining spaces : First hour free 25¢ per hour or part Qf hour after the first hour. 5. Green Street Parking Garage Attendant Control 4S0 spaces including 2 handicap 22S spaces on top level permit parking @ $12 . 50 per month Hourly rate for remaining spaces : First hour free 25� per hour or part of hour after the first hour . 6. Seneca Street Parking Garage Attendant Control 425 spaces including 3 handicap 8S spaces on top level permit parking @ $12 , 50 per month 85 spaces next levels down permit parking @ $20 . 00 per month Hourly rate for remaining spaces : First hour free 2S� per hour or part of hour after the first hour 7 . West State Street Parking Area (Lot "F") 37 spaces permit parking Q $12 . 50 per month. Sec . 60. 56 Parking Meters The Board of Public Works shall be responsible for the installation and the regulation of parking meters in the City. A. Installation. 1 . Pavement markings shall be applied, where practicable, outlining parking spaces in the parking meter zones established in this Article. 2. Parking meters shall be installed immediately adjacent to the parking spaces . -9- February 27 , 1.985 3. . No parking spaces shall be applied at , nor meters 189 installed adjacent to, locations where parking , stand-ing or stopping is prohibited pursuant to Section 1.202 of the Vehicle and Traffic Law or by this , or other, provision of this Code where parking spaces are in conflict with such prohibitions . B. Operation. 1. Each parking meter shall operate so as to indicate that the appropriate fee has been deposited in such meter. . 2. Each parking meter shall display a signal indicating the expiration of the time period associated with the deposit of fees . C_ Maintenance and supervision. The" Department of Public Works shall. be responsible for the maintenance, policing and supervision of the parking meters . Sec. 60 . 57 Disposition of fees The City Chamberlain shall be responsible for and shall o keep a record of the collection of fees made from all parking meters in the City and shall credit such fees to the "parking meter fund." U ["Q Sec . 60. 58 Payment of fees Q A. Deposit of fee required. 1. No person shall park a vehccle in a parking space of any parking meter zone adjacent to a parking meter during the hours of parking meter operation unless the appropriate fee is immediately deposited in such meter . 2 . No person shall park a vehicle in a parking space of any parking meter zone adjacent to a parking meter during the hours of parking meter operation while such meter is displaying a signal indicating the expiration of the time period associated with the deposit of fees . B. Legal currency required. No person shall deposit or attempt to deposit in any parking meter any slug, button, or any other device or substance as substitutes for coins of United States currency. Authority : V $ T L Sec . 1640 (a) (9) . Sec. 60 . 59 Civil penalty for violation of Article Notwithstanding the provisions of Sec . 60 . 100 and= in full acquittance of any violation for parking for a longer period of time than is permitted, a civil penalty in the sum of Two Dollars ($2 . 00) may be paid if such sum is paid within twenty-four (24) hours of such violation. (Amd. Ord. 83-3 , 2/2/83. ) Authority : Gen City L Sec . 20 (22) . Discussion followed on the West State Street Parking area (Lot "F") . It was felt that more information is needed before a decision is made regarding this lot. Tabling Motion By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the matter of the Parking Meter Ordinance Amendments be tabled. Carried Unanimously REPORT OF SPECIAL COMMITTEES : Planning and Development Board .- Liaison Report Future Location of Farmer ' s Market Comm. Nichols reported that several sites are being looked into as possible sites for the Ithaca Farmer ' s Market . ' -10- February 27 , 1985 190 Stewart Park and Cass Park are 2 of these sites . Supt . Dougherty will be discussing these sites with staff. The Planning Board would like input from Board members . Sale of City-Owned Properties Comm. Nichols reported that as a result of a request from the Mayor the Executive Committee of the Planning Board is looking at 6 city-owned properties with a view as to whether they should be sold or retained by the city . Mayor Gutenberger will send copies of list of properties to commissioners . Stewart Park Sewer Construction Supt . Dougherty reported that due to the sewer construction at Stewart Park the grounds will need refinishing work done . The grounds will not be in condition to take the traffic that is 4:.. generated from activities like the Fourth of July celebration, the Ithaca Festival , and the barbecues that are held in the park . The staff is going to recommend that these activities not be held in Stewart Park this year until the grounds are refinished. EXECUTIVE SESSION: By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the Board adjourn into Executive Session to discuss a personnel matter. Carried Unanimously ADJOURNMENT: The meeting adjourned into Executive Session at 5 : 07 p .m. t Callista F. Paolangeli �7' ! John C. Gutenberger ^ Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE February 27, 1985 1716 Liang C. Ky A1710 25.00 1717 William Lower A1710 25.00 1710" T. R. Cinema Corp A1710 30.00 TOTAL 80.00 APPROVED BY FINANCE COMMITTEE 191 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 p .m. March 13, 1.985 PRESENT : Mayor Gutenberger Commissioners (6) - Albanese , Carpenter , Gerkin, Nichols , Shannon , Stone OTHERS PRESENT : Supt. of Public Works - Dougherty Deputy City Controller - Cafferillo City Attorney - Stumbar Deputy City Clerk - Paolangeli Council Liaison - Hoffman City Engineer - Novelli Personnel Administrator - Best-Shaw MINUTES : O Approval of Minutes of February 27 , 1985 Meeting By Comm. Nichols : Seconded by Comm. Gerkin ® RESOLVED, That the Minutes of the February 27 , 1985 meeting be 0 approved as recorded by the Deputy City Clerk . () Carried Unanimously m ADDITIONS TO THE AGENDA: Q Water and Sewer Committee Comm. Nichols requested the addition of Item A - Request from DoT for use of city property on Slaterville Road. Item B - request from Special Joint Subcommittee for work study student and appointment of temporary secretary . No Board member objected. Finance, Personnel and Administration Committee Comm. Albanese requested the addition of Item B - Resolution to hire personnel . No Board member objected. Streets , Facilities and Refuse Committee Comm. Gerkin requested the addition of Item E - Award of Bid- Portable Air Compressor . No Board member objected. DELETIONS FROM THE AGENDA: Streets , Facilities , and Refuse Committee Comm. Gerkin requested the deletion of Item B - Bid Award - 5-Yard Dump Truck with Plow to be replaced with a substitute resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported that within the next few weeks he will be requesting a joint meeting of the Board of Public Works and Common Council to bring both bodies up-to-date on the discussions of Forest Home Drive . REPORT OF COUNCIL LIAISON: Alderman Hoffman reported that the Charter and Ordinance Committee will discuss the proposed changes in the City Charter at their meeting on March 14th . All Board members are invited to attend. REPORT OF SUPERINTENDENT : Parking Meters Supt . Dougherty reported that the parking meters with the exception of those in the Dryden Road parking lot and the West State Street parking lot have been changed over to the new rate . - 2- March 13, 1985 192 Mayor Gutenberger commented that the Board will be receiving correspondence from the Fire Commissioners regarding the change- over in the West State Street lot . REPORT OF CITY ENGINEER: North Cayuga Street Water Line City Engineer Novelli reported that the North Gal-aga. Street water line that runs from Buffalo to Cascadilla Street is completed. Collegetown Street Improvement Project City Engineer Novelli reported that even though this project will be postponed until 1986 due to the construction in this area he would like to proceed to hire T. G . Millers Associates for surveying on this project . Construction Projects Advertised City Engineer Novelli reported that he has advertised three pro- jects ; the bid for the foundation of the Stewart Park pavilion, the painting of the Stewart Avenue Bridge over Cascadilla Creek and the asbestos removal and demolition of the Tin Can. Coming up shortly are bids on Elm Street widening and East State Street repaving. North Cayuga Street Relocation (Tin Can). City Engineer Novelli reported that he met with the Ithaca Town Board and they seem receptive to the plan. Hydrant-Flow Testing Program City Engineer Novelli reported that he met with Fire Commissioner Karl Schmidt, Acting Fire Chief Ken Reeves , and Walt Happel from Water and Sewer to set up a hydrant-flow testing and flushing program. The Fire Department will supply the man power for the flushing and testing operations . American Public Works Association Meeting City Engineer Novelli reported that Ithaca is hosting the annual spring meeting of the New York State Chapter of the American Public Works Association. It will be at the Ramada Inn on April 28- 30th and all Board members are invited to attend. WATER AND SEWER COMMITTEE : NY State DoT Offer By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, NYS DoT has indicated their need for a portion of city property on the Slaterville Road ; now, therefore, be it RESOLVED, That the proposed agreement be referred to the Water and Sewer Committee, and be it further RESOLVED, That the Superintendent be authorized to accept the "offer of Advance Payment" in the amount of $1 , 225 . 00 . Comm. Nichols and City Attorney Stumbar gave background information on this matter . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Letter from Noel Desch - SJS Committee Comm. Nichols read the following letter from Noel Desch, Chair- man, SJS: "Honorable Benjamin Nichols Chairman Water $ Sewer Committee Board of Public Works City of Ithaca 108 East Green Street Ithaca, New York 14850 -3- March 1.3 , 1-985 Dear Ben: 193 At its regular meeting on February 1.9 , 7.985 , the Special. . Joint Subcommittee adopted resolutions on the following matters . (1) Appoint Edward Bergen as temporary secretary during the absence of Laura Predmore, which is approximately March 1.5 to June 1S, 1985 , at the same hourly rate . This is an already approved eligible cost . (2) Appoint Carie G . McKinney, a work study student involved. at Cornell in Environmental Engineering/Law Program at an ineligible cost to the joint owners not to exceed $1 , 500 . Cornell would pay the other 60% of the salary for the summer period involved. Ms . McKinney will. assist the owners repre- sentative in the field in the area of administration of the Lake Monitoring, site waste disposal, and coordination of the owners interest on the project . These items are recommended for action by the Board of Public Works at your meeting on February 27 , 1985 . If you have 0 questions , please call Larry Fabbroni_ or me . 0 Yours very truly, 0 Noel Desch 0 Chairman M SJS" Q Resolution By Comm. Nichols : Seconded by Comm. Gerkin BE IT RESOLVED, That Edward Bergen he appointed as temporary secretary during the absence of Laura Predmore , approximately March 15 to June 15, 1985 , at the same hourly rate and be it further RESOLVED, That Carie McKinney, a work study student from Cornell be appointed at an ineligible cost to the joint owners not to exceed $1, 500 to assist in the administration of Lake Monitoring, site waste disposal , and coordination of the owners interests on the project. Deputy City Controller Cafferillo gave background information on this matter . A vote on the resolution resulted as follows : Carried Unanimously STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE Bid Return - Utility Tractor Bids were received on March 6 , 1985 for supplying one Utility Tractor. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for supplying one Utility Tractor be awarded to Rolling Acres of Towanda, Pa. for their low net bid of $3, 900 . Carried Unanimously 5-Yard Dump Truck with Plow - Bid Return Bids were received for a S-Yard Dump Truck with Plow on February 2S , 1985 and were referred to committee for staff investigation. Resolution By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, it has been determined that the Tempco plow offered as an alternate bid by Spencer Ford Company , does not meet the specifications ; now, therefore , be it - 4- March 13 , 1985 194 RESOLVED, That the contract for supplying one 5-Yard Dump Truck with Plow (M & M body and Viking Plow) be awarded to Feduke Ford of Vestal , N.Y. for their bid of $48 , 240 . 75 , which is the lowest gross bid meeting the specifications and be it further RESOLVED , That the 5-Yard Dump Truck (fi26) being replaced in the Streets and Facilities Dix,ision, which was offered as a trade- in to Feduke Ford, be sold to the Village of Dryden for its b _d of $6 , 000 , which is the equivalent of the trade- in t7setl by Feduke Ford . Carried Unanimously Stewart Park Usage - Report Comm. Gerkin reported that due to lawn damage caused by the installation of the sanitary sewer and due to the proposed reconstruction of the pavilion foundation, Stewart Park will not be available for large gatherings (such as chicken barbecues , the Festival , the Fourth of July celebration) until after August 1 , 1985 .. Discussion followed on the floor . Mayor Gutenberger asked the news media that were present at this meeting to publicize this report so that the public will be aware of the problem . Request for Encroachment Permit A letter has been received from Attorney James V. Buyoucos representing Nancy B. Falconer, requesting an encroachment permit at 133 Giles Street . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That this letter be referred to committee for investigation. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Bid Award - Portable Air Compressor Bids were received on March 7 , 1985 for supplying one Portable Air Compressor . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for supplying one Portable Air Compressor be awarded to Anbe Equipment Company of East Rochester, N.Y. for the low bid of $8 , 000 . Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE Audit By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 5 in the amount of $43, 440 . 99 for the General Fund and in the amount of $14, 952 . 83 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 10) which have been reviewed by the SJS sub-committee , be approved for payment in the amount of 5814, 837 . 13 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Appointment - Assistant to the Superintendent By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That Mr . Salvatore Priore be provisionally a.Upointed to the position of Assistant to the Superintendent of Public Works effective March 25 , 1985 , at an annual salary of $29 ,962 . 00 , which is Grade 6 , Step IV of the 1984 Compensation Plan for the City of Ithaca Executive Union, and that moving expenses not to exceed $1 , 000 be approved, pending approval of financing by the Common Council . Carried Unanimously - 5- March 13, 1385 PARKING , TRAFFIC AND TRANSIT COT1MITTEE : 195 Handicapped_Parking at Garage - Report Comm. Stone reported that the City Attorney has advised that permits for the handicapped parl<i.ng spaces in the Seneca Street Garage should be based can the least expensive permit in the garage. This is because the top floor, normally occupied by holders of the least expensive permit, is not handicapped accessible . Request for Parking Space - 1 . tom. Hayward _Constructi_on Company E. F . Hayward Construction Company has requested that six parking spaces be reserved in the vicinity of their project in the 200 block of Dryden Road . Resolution By Comm. Stone : Seconded by Comm. Nichols RESOLVED, That the E.F . Hayward Construction Company be granted the use of three reserved parking spaces during construction; fee for said use to be based, on the normal meter income. This permission may be revoked on 24-hour notice. Q Discussion followed on the floor . Comm. Albanese suggested O that the request for parking places be made at the Building 0 Commissioner' s Office at the time "the" building permit is U granted. Mayor Gutenberger asked that the City Attorney, Building Commissioner and Parking , Traffic and Transit m Committee meet to discuss this issue . a A vote on the resolution resulted as follows : Carried Unanimously Method of Operating - Proposed Dryden Road Parking Garage The Board has been asked to make a recommendation concerning the method of control at the proposed Dryden Road Parking Garage. Resolution By Comm. Stone : Seconded by Comm. Gerkin WHEREAS, the committee has met with members of Public Works and the Planning $ Development staff to investigate the various alternatives of operation; now, therefore, be it RESOLVED, That the Board recommends that the proposed Dryden Road parking garage be designed for attendant controlled parking . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously On Street Construction Permits By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the matter of on street construction permits be referred to the Parking, Traffic and Transit Committee , the City Attorney and the Building Commissioner for report back to the Board. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Six-Mile Creek Overseer Committee Comm. Gerkin reported that at the last meeting of the 6-Mile Creek Overseer Committee there was discussion of purchasing a compact radio with charger at a price of $1500 for use in the gorge area . Use of this radio would provide better life safety for people in the area and the gorge ranger . This service would be coordinated through the Fire Department and their dispatcher . _6- March 13 , 1985 196 ADJOURNMENT : On a motion the meeting adjourned at 5 : 10 p .m. Callista F . Paolangel '- !J,bhn C . GutenbergeVf Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable March 13, 1985 13086 Fred J. Small G2122 31.11 13087 Charles & Pauline Klinko F2144 10.94 G2122 7.30 13088 Margaret Calisprone F2144 216.00 13089 Jason Fane F2144 1593.51 G2122 1225.38 13090 Jason Fane F2144 148.16 G2122 135.87 13091 City of Ithaca-General Fund G2801 257.15 13092 The Water Wagon F2142 10.00 Paid 13093 City of Ithaca - Capital Fund F2801 37561.89 Tota; $39540.50 Total $1656.81 APPROVED BY FINANCE COMMITTEE 1719 NYS Electric & Gas Corp. A2560 57.00 1720 James Glazier A1710 131.81 1721 Karen Dieter A1710 94.94 1722 Ithaca Farmers Market A1710 464.63 1723 Donald Lucente A1710 30.00 1724 Orson Ledger A1710 25.00 1725 Orson Ledger A1710 25.00 1726 Gus & George Lambrou A1710 25.00 1727 John Myers A1710 25.00 TOTAL $878.38 197 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 p .m. March 27 , 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Carpenter, Gerkin, Shannon, Stone ABSENT: Commissioner (1) - Nichols OTHERS PRESENT : Supt . of Public Works - Dougherty City Controller - Spano City Engineer - Novelli Purchasing Agent - Clynes Deputy City Clerk - Paolangeli City Attorney - Stumbar Common Council Liaison - Hoffman O Office Manager - Carpenter O PLEDGE OF ALLEGIANCE: ® Mayor Gutenberger led all present in the Pledge of Allegiance ( ) to the American flag . m MINUTES: Q Approval of Minutes of March 13, 1985 Meeting By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That the Minutes of the March 13, 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Parking, Traffic and Transit Committee Comm. Stone requested the addition of Item C - Parking Meter Ordinance Amendment - Spencer Road and Crescent Place . No Board member objected. Finance, Personnel and Administration Committee Comm. Albanese requested the addition of Item B - Provisional Appointment . No Board member objected. REPORT OF COUNCIL LIAISON: Charter and Ordinance Committee Alderman Hoffman reported that the Charter and Ordinance Committee is proposing a change to the city zoning ordinance which would tighten up the control of trash and weeds on lots that are now vacant but were once developed. Southwest Park Alderman Hoffman stated that there is a need of a policy of what and what cannot be deposited at that location. REPORT OF SUPERINTENDENT: Introduction of Asst . to the Supt. of Public Works Supt . Dougherty introduced the Asst. to the Supt . , Salvatore Priore to the Board. 1984 Department of Public Works Report Supt . Dougherty presented the 1984 Department of Public Works report. He thanked the staff and Sally Carpenter for all the works that was done to prepare this report . March 27 , 1985 Paint at Southwest Park - Report Supt . Dougherty reported that he is hoping to present infor- mation to the Board at the next Streets and Facilities meeting on which they can base a recommendation for a policy for disposal of material . REPORT OF CITY ENGINEER: Water System Improvement Project City Engineer Novelli reported that he has preliminary drawings on the Water System Improvement Project for the Board' s inspection . These are engineer drawings on the sludge lagoons and on the chlorine building addition at the Water Treatment Plant . Street Projects City Engineer Novelli reported that there are 2 street projects that are going out for bid shortly; State Street repaving and Elm Street widening . Construction start will be early June on both projects . Update Report on Paint at Southwest Park City Engineer Novelli reported that the drums were removed under the supervision of the Department of Environmental Conservation. Napco from Batavia was the contractor that handled the project. Samples were taken of every drum plus the ground water and any soil that was thought to be contaminated.. Results of these tests should be back in about two weeks . Currently the drums are secured at the site . The drums will. probably be moved to a secure landfill at a future date . WATER AND SEWER COMMITTEE : Request for Payment - Stearns and Wheler By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Stearns & Wheler for professional engineering services in connection with the development of an Industrial Pretreatment Program through January 1985, be approved in the amount of $1 , 465 . 62 . Carried Unanimously Proposal to Reduce Energy Costs at Water Treatment Plant By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, it has been shown that opportunities exist for reducing energy costs at the Water Treatment Plant, primarily by testing the efficiency of the larger electric pumps and developing a pumping schedule to reduce demand power , be it RESOLVED, That Herbert S. McCall , P. E. , be retained to perform this work in accordance with his proposal of January 1985 , at a cost not to exceed $5 , 250 . Carried Unanimously Barton and Loguidice - Payment Requests By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the following payment requests from Barton $ Loguidice, P. C. for engineering services in connection with the Water System Improvement Project in accordance with an agreement dated October 23 , 1984 , be approved: 2/2/85 . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2.0 , 469 . 30 2/3/85 thru 3/2/85 . . . . . . . . . . . . . . . . . . . . . . . . . $ 7 , 921 . 77 Carried Unanimously STREETS AND FACILITIES COMMITTEE: Public Hearing Date - Sidewalks By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, the annual sidewalk inspection program has commenced for 1985, and i WHEREAS , second „utices are required to be mailed by the dep- , crient of Public Works to delinquent owners of property regarding repair or replacement of sidewalks . -3- March 27 , 1.985 RESOLVED, That August 14 , 1985 at 4 : 00 p .m. be established 199 as the date for a public hearing on sidewalks , at which time the owners of property receiving a second notice will be given an opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner ' s expense and the expense thereof collected in accordance with Section 5 . 30 of the City Charter . Carried Unanimously Easement Request - Giles Street Nancy Falconer of 133 Giles Street has requested that the City grant her an easement to maintain an encroachment on. the Giles Street right-of-way at that address . Resolution By Comm. Gerkin: Seconded by Comm . Albanese RESOLVED, That the easement requested by Nancy Falconer be approved and the Mayor be authorized to sign after approval as to form by the City Attorney . Carried Unanimously Bid Return - One-Ton Dump Truck Q Bids were received for supplying a one-ton Dump Truck on O March 21 , 1985. Resolution U By Comm. Gerkin: Seconded by Comm. Stone m RESOLVED, That the contract for supplying a one-ton Dump Q Truck be awarded to MacGuire Ford for their low bid of $8 , 106 . 00 . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 8 in the amount of $43 , 772 . 50 for the General Fund, and in the amount of $14 , 867 . 56 for the Water and Sewer Fund, be approved for payment . Carried Unanimously Appointment By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That Thomas West be provisionally promoted to the position of Assistant Engineer in the Engineering Division effective March 31 , 1985 at an annual salary of $15 ,680 . , which is the minimum for the position of Assistant Engineer on the 1984 C. S. E.A. Administrative Unit Compensation, Plan. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE: Hospital Bus Route - Renewal of agreement By Comm. Stone : Seconded by Comm. Gerkin WHEREAS , the City of Ithaca, Town of Ithaca, and County of Tompkins have had an agreement concerning the hospital bus route, and WHEREAS, this particular route continues to be successful ; now, therefore, be it RESOLVED, That the Mayor be authorized to sign the renewal of this agreement .., Carried Unanimously West State Street Parking Lot The Chairperson of the Parking, Traffic and Transit Committee has received a letter from Howard Teeter, Chairman of the Board of Fire Commissioners , regarding parking at the West State Street parking lot . 200 -4- March 27 , 1985 Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That this letter be referred to the Parking , Traffic and Transit Committee . Carried Unanimously Parking Meter Ordinance Amendment By Comm. Stone : Seconded by Comm. Carpenter RESOLVED, That the Board request the Common Council to approve the following changes to the Traffic Ordinance as follows : 5 60 . 48 Curb Line Parking No person shall stop, stand or park a vehicle between the curb line or edge of pavement and the sidewalk or adjacent property line of any street or highway except the following streets or highways : Spencer Road, Insert - south side in front of No. 327 (parallel parking only. ) Insert - Crescent Place, south side, from Hawthr. one Place, 90 ' southeasterly to the end. (perpendicular parking only. ) Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4 : 30 p .m. a lis a F . Paolange 11 J n C. Gutenberger Deputy City Clerk ayor 201. BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. April 10 , 1985 PRESENT: Mayor Gutenberger Commiss: uners (6) - Albanese, Carp c.r).i.er , Geyk7.n , NIchol.s , Shannon, Stone OTHERS PRESENT: Supt . of Public Works - Dougherty Asst. to Supt . of Public Works - Priore City Engineer - Novelli City Controller - Spano City Attorney - Stumbar Purchasing Agent - Clynes Common Council Liaison - Hoffman Town of Ithaca Engineer - Fabbroni City Clerk - Rundle O 0 PLEDGE OF ALLEGIANCE: 0 Mayor Guten erger led all present in the Pledge of Allegiance (� to the American Flag. Q MINUTES: Approval of Minutes of March 27 , 1985 Meeting By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, That the Minutes of the March 27 , 1985 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Parking, Traffic and Transit Committee Comm. Stone requested the addition of Item A, Permanent Appoint- ment of Supt. of Public Works . No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the addition of Item E, Award of Bid for Street Trees ; Item F, Award of Bid for Asbestos Removal and Demolition of the Community Service Building ; and Item G, Award of Bid for Stewart Park Pavilion Restoration. No Board member objected. DELETIONS FROM THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the deletion of Item D, Authorization to Retain Sear-Brown Associates , P. C. No Board member objected. r COMMUNICATIONS FROM THE MAYOR: Permanent Appointment of John A. Dougherty Mayor Gutenberger announced that the City has been informed by Civil Service Commission that John A. Dougherty has ppsst-1 ais Superintendent ' s test and is eligible for permanent appointment . Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That John A. Dougherty be permanently appointed to the position of Superintendent of Public Works , effective April 10 , 1985 . Carried Unanimously 202 =2- April 10 , 1985 PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Bus Stop at Farmers Market Steven Jac son, 142 Giles Street, a member of the Planning and Development Board, and the Board' s liaison to the Farmers Market , spoke to the Board commenting that he has been working on two projects . One is to try to identify a permanent site for the Farmers Market; the other was to work with the Farmers Market to make this coming season in the present site on Taughannock Boulevard freer of some of the problems with parking and traffic that were created last year. Last Fall the Farmers Market Board brought two suggestions to the Planning Board. One was to station a police officer at the corner of Buffalo Street and Taughannock Boulevard to facilitate traffic flow. The second was that the bus stop that presently takes place for the Market on Buffalo Street be moved directly into the Market . At the present time , virtually no one is using the bus stop on Buffalo Street to go to the Market, which does not help to alleviate car traffic. Police Chief Herson has agreed, on an experimental basis , to put a police officer at the corner of Buffalo Street and Taughannock Boulevard during the peak hours of the Market to try and assist the traffic flow. Mr. Jackson requested that the Board authorize, on an experimental basis start- ing the third Saturday in June and running about four weeks , having the bus stop directly into the Farmers Market . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the request to have the bus stop directly into the Farmers Market starting the third Saturday in June and running about four weeks on an experimental basis , be referred to the Parking, Traffic and Transit Committee for report back at the next meeting of the Board. Carried Unanimously REPORT OF SUPERINTENDENT: Newman Golf Course Opening Supt . Dougherty reported that the Newman Golf Course officially opened on Saturday, April 6 , 1985 . He commented that the Course is about as dry on opening day this year as it has been in ten years . REPORT OF CITY ENGINEER: Bids on Construction of New Parking Garage in Collegetown City Engineer Novelli reported that a week from Friday the City plans to advertise for bids on the construction of the new parking garage in Collegetown. He commented that a starting date for construction is being planned approximately May 20 , 1985 . WATER AND SEWER COMMITTEE : Payment Request - T omsen Associates By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That a payment request from Thomsen Associates for engineering services in connection with the 30 Foot Dam & Potters Falls Dam, be approved in the amount of $5 ,912 . Carried Unanimously Payment Request - Empire-Thomsen By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That a payment request from Empire-Thomsen for engineering s5vi v - '°s in connection i-rith investigation of the 30 Foot Dam and Potters ruli5 D-- ' be _,,proved in the amount of $4 ,385 . 50 . Carried Unanimously -3- April 10 , 1985203 Authorization to Amend Easement with Cleveland-Pierce, Inc. - IAWWTP By Comm.—Nichols : Seconded by Comm. Gerkin WHEREAS, work on Contract No . 1, Federal Project No . C-36-1095 , within the area owned by Cleveland-Pierce , Inc. will be performed beyond the April 1 easement deadline , and WHEREAS, Cleveland-Pierce, Inc. and C;ongel.-ra.l enscar, Inc . , Contractor for Contract No. 1 , have executed a. separate agreement allowing work to continue beyond April 1 under" a specific set of conditions , at no additional cost to the City of Ithaca; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works , that the Mayor be authorized to execute an amended easement with Cleveland- Pierce, Inc. that allows work beyond April 1 , 1985 , at no penalty to the City of Ithaca, upon the recommendation of the City Attorney. . Carried Unanimously Water and Sewer Rate Changes - Informational Meeting By Comm. Nichols : Seconded by Comm. Gerkin 0 WHEREAS, the Committee has arrived at proposed. changes in the water 0 and sewer rates, and 0 WHEREAS, these changes could have significant impact on sections of U the community; m Q NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works con- duct a public informational meeting on water and sewer rates , at 7: 30 P.M. , on Wednesday, April 17, at Central Fire Station, and BE IT FURTHER RESOLVED, That a special meeting of the Board of Public Works be convened immediately after this informational meeting . Discussion followed on the floor. A vote on the Resolution resulted as follows : Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Bridge Inspections - Authorization to Inspect By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, thirty-three City bridges are due for a periodic detailed inspection, and WHEREAS, Modjeski $ Masters , Consulting Engineers , have submitted a proposal dated April 9 , 1984, in the amount of $45,800 (maximum fee, not to be exceeded) to perform these inspections ; NOW, THEREFORE, BE IT RESOLVED, That the City Engineer is authorized to retain Modjeski & Masters to perform the bridge inspections for the City of Ithaca, and the Common Council be requested to release an amount not to exceed $45, 800 from the Bridge Capital Reserve Account. Discussion followed on the floor. A vote on the Resolution resulted as follows : Carried Unanimously Communication System for Gorge Ranger By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, the Gorge Ranger needs radio communication with a municipal agency, and WHEREAS, the Department of Public Works ' system cannot provide good communication due to technical problems , and WHEREAS, the necessary communications can be provided through the Fire Department ; 204 -4- April 10 , 1985 NOW, THEREFORE, BE IT RESOLVED, That a new radio , on the Fire Department frequency, be purchased for a cost not to exceed $1 , 550 , and the Common Council be requested to provide funds and add the item to the Authorized Equipment List of the Department of Public Works . Discussion followed on the floor . A vote on the Resolution resulted as follows : Carried Unanimously Payment Request - Empire Soils Investigations , Inc. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from Empire Soils Investigations , Inc. , for services in connection with the proposed Collegetown Housing & Parking Complex, be approved, in the amount of $5, 236 . 50 . Carried Unanimously Award of Bid - Street Trees Bids were received on April 8, 1985 , for supplying street trees . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for supplying street trees be awarded to the following bidders , for the prices shown on the bid sheet : Item Nos . 1 and 3 . . . . . .The Davey Tree Farm of Wooster, Ohio Item No. 2 . . . . . . . . . . . . .Warren White Landscape Service of Newfield, N. Y. Item No . 4 . . . . . . . . . . . . . Schichtel ' s Nursery of Orchard Park, N. Y. Discussion followed on the floor. A vote on the Resolution resulted as follows : Carried Unanimously Award of Bid Asbestos Removal and Demolition Bids were received on April 9 , 1985 , for as estos removal and demolition of the Community Service Building, as shown on the bid sheet. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for asbestos removal and demolition of the Community Service Building be awarded to Zebrowski $ Associates , s Inc. , of Houston, Texas , for their low bid of $93, 319 , subject to the review and approval by the City Attorney. Discussion followed on the floor . A vote on the Resolution resulted as follows : Carried j Award of Bid - Stewart Park Pavilion Restoration Bids were received on April 9 , 1985 , for Stewart Park Pavilion restoration, as shown on the bid sheet. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for Stewart Park Pavilion restoration be awarded to Ithaca Rigging Company, for their total bid price of $ 27, 500 . i Discussion followed on the floor . A vote on the Resolution resulted as follows : Carried Unanimously Y t S -5- April 10 , 1.985205 FINANCE PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No . 7, in the amount of $36 ,41.9 . 14 for the General Fund, and in the amount of $2 ,442 . 31 for the Water and Sewer Fund, be approved for payment: , and that bills submitted in connection with the construction o_'i the Ithaca. Area Wastewater Treatment Plant (Abstract No . 11) , which have been reviewed by the SJS Sub-committee, be approved for payment in the amount of $1, 224 , 240 . 08, and IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously ADJOURNMENT: On a motion, the Meeting adjourned at 5: 08 P .M. O O 0 U co Jo,-/,6phlA. Rundle, City Clerk o n C . Guten erger ayor I (L R Ft i i E BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable f April 10,1985 13094 Harry J. & Marg. G. Wheeler G-2122 47.95 13095 Avramis Real Estate F-2144 22.34 G-2122 14.89 13096 Dryden Central School F-2144 43.12 G-2122 28.75 13097 Hovanec Bldrs. Corp. F-2144 222.48 G-2122 209.52 13098 William & Beverly Everts F-2144 324.00 13099 Joseph A. Leonardo F-2144 297.88 13100 David & Karen Hicks F-2144 207.23 13101 Donohue-Halverson,Inc. G-2144 96.50 13102 Town of Ithaca G-2122 323.86 13103 M.A. Bongiovanni,Inc. F-2142 140.70 13104 The Water Wagon F-2142 10.00 Paid 13105 Quail Builders,Inc. G-2655 21.90 Paid 13106 Paolangeli Contractor G-2655 21.47 Paid 13107 J & S Enterprises F-2142 25..00 Paid 13108 Maurice F. Manfeld G-2122 29.68 13109 David Minks & Louise Miles G-2122 28.11 13110 _ Grace Summers F-2144 360.00 TOTAL $ 1,652.75 TOTAL $ 822.63 l 1728 Fernando Macera A-1710 366.75 1929 Jason Fane A-1710 25.00' 1730 William Lower A-1710 25.00 1731 Dorothy Boothroyd A-1710 25.00 1732 Andrian Kitai A-1710 15.00 1733 Cornell University Realty Dept. A-1710 25,00 1734 Salvatore Pirro A-1710 25.00 APPROVED BY FINANCE COMMITTEE 1 1 t t { t 9 �y S 207 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. April. 24 , I.985 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese, Carpenter, Gerkiii , Nichols , Shannon, Stone OTHERS PRESENT: Supt. of Public Works - Dougherty Deputy Controller - Cafferillo City Engineer - Novelli Asst. to Supt. of Public Works - Priore Purchasing Agent - Clynes City Attorney - Stumbar Deputy City Clerk - Paolangeli O PLEDGE OF ALLEGIANCE: O Mayor Gutenberger 1ed all present in the Pledge of Allegiance ® to the American Flag. U (n MINUTES: Q Approval of Minutes of April 10 1985 Meeting By Comm. Albanese: Seconded by Comm. Nichols RESOLVED, That the Minutes of the April 10 , 1985 Meeting be approved as recorded by the City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Parking, Traffic and Transit Committee Comm. Stone requested the a ition o Item B, Clarification Regard- ing the West State Street Parking Lot . No Board member objected. Finance, Personnel and Administration Committee : Comm. Albanese requested the addition of Item C, Permanent Appoint- ment to Position of Meter Repairer in Streets & Facilities Division. No Board member objected. DELETIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the deletion of Item D for clarification with the Committee regarding request of Jason Fane to continue encroach- ment . No Board member objected. COMMUNICATIONS FROM THE MAYOR: Guide Rails on South Aurora Street Mayor Gutenberger reported that Te had received a Memo from Director of Planning & Development Van Cort, with reference to the advis- ability of replacing the guide rails along the western side of Aurora Street. The Mayor requested that the matter be referred to the Streets , Facilities , Parks and Refuse Committee for comment and review. Intersection of Hudson Street and Hudson Place Mayor Gutenberger also reported-on a Memo received from the Director of Planning $ Development Van Cort regarding the safety at the intersection of Hudson Street and Hudson Place and requesting an 208 -2- April 24, 1985 investigation on the possibility of installing rumble strips to warn motorists of the danger of the intersection. The Mayor requested that this item be referred to the Streets , Facilities , Parks and Refuse Committee for comment and review. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Robert Hub ar , representing Morse Industrial , spoke to the Board concerning the impact of the water and sewer increased rates on Morse Industrial . Hubbard gave a brief history of the amount of water used for the past few years , the cost in prior years , and the projected cost using the new rates . Hubbard expressed his concern over the impact that such increases will have on Morse Industrial . Mayor Gutenberger mentioned that at the request of the Board, Supt. Dougherty had tried to contact the major users or the ones that the increases would have the most impact on so that they would have the opportunity to react . The Mayor thanked the Superintendent for doing that. REPORT OF SUPERINTENDENT: Par in Meter Enforcement Program Supt. Dougherty reported that there were only two people on the eligibility list for the parking meter enforcement program. The Supt . stated that no appointments will be made at this time. He is trying to make arrangements with Civil Service to have the position taken from its existing status , which requires the taking of an examination. Progress is being made and Civil Service is advertising locally to get more candidates . Supt . Dougherty said that the meter enforcement people will not be in place by May 1 , as he had origin- ally thought; that he cannot give a definite date at this time but hopes that it will be sometime during the month of May. Awarding of Contract - Stewart Park Pavilion h Supt . Dougherty reported that City Attorney Stumbar has reviewed the status of the bids received for the repairs to the Stewart Park Pavilion and states that the City is within its rights to award the contract as it did and even though there was an objection to the award, the contract does not have to be rescinded. The contract has not been signed at this time because the owner of the company is out of town. He is expected back in town on Monday and the signing of the contract will be expedited at that time. Resolution yi Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the City continue to waive the bid bond requirements for the Stewart Park Pavilion Contract. Carried Unanimously WATER AND SEWER COMMITTEE : Ithaca Area Waste Water Treatment Plant - Amendment to Construction Phase Services By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, the City of Ithaca has entered into three agreements with Stearns and Wheler, Engineers and Scientists , for Construction Phase services for the construction of Segment I , Segment II , and the new outfall sewer under USEPA Project C-36-1095-13, and WHEREAS, NYSDEC has since issued a technical information pamphlet No . 33 clarifying the liabilities of the engineer as separate from the surety for the contractor' s performance ; 209 -3- April 24, 1985 NOW, THEREFORE, BE IT RESOLVED, That the Superintendent of Public Works be authorized to execute an amendment to each of the three Agreements for the Construction Phase deleting the present vague wording which might be construed as requiring the engineer to be surety as to the contractor' s performance and replacing such word- ing with the revised wording as recommended by NYSDEC. Carried Unanimously Water and Sewer Rate Changes By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, costs of providing water and sewer service have risen since the last rate increase and are expected to increase further due to costs of capital projects in both the water and sewerage system, and due to increased costs of operation and maintenance , and WHEREAS, a rate increase is necessary to provide for required revenues ; Q THEREFORE, BE IT RESOLVED, That the rate increase shall take effect O for bills rendered and payable October 1 , 1985, as shown on the 0 following schedule: U WATER AND SEWER RATE INCREASES co EFFECTIVE OCTOBER 1 , 1985 Q 1. RATE INSIDE CITY Minimum Charge per Quarter Size Cu. Ft. Meter Allowed Water Sewer Total Charges Small 1, 200 10 . 80 7 . 80 18 . 60 1" 3, 200 26 . 80 18 . 80 45 . 60 1-12" 53% 500 45. 20 31 . 45 76 .65 2" 11, 200 89 . 60 61 . 00 150 . 60 3" 16 ,000 123. 20 80 . 20 203 .40 4" 24,100 179 . 90 112 .60 292 . 50 6" 42, 100 305 . 90 184 .60 490 . 50 First 1, 200 cu. ft-.- 'per 100 cu. ft. .90 .65 Next 8, 800 cu. ft . per 100 cu. ft. . 80 . 55 Over 10 ,000 cu. ft. per 100 cu. ft. . 70 . 40 2 . RATE OUTSIDE CITY Minimum Charge per Quarter Size Cu. Ft. Meter Allowed Water Sewer Total Charges Small 1, 200 16 . 20 14 . 64 30 . 84 1" 3, 200 40 . 20 35 . 44 75 .64 1-12 5 , 500 67. 80 59 . 36 127 .16 2" 11 , 200 134.40 116 . 00 250 .40 3" 16,000 184 . 80 155 . 36 340 .16 4" 24 ,100 269 . 85 221 . 78 491 .63 6" 42 , 100 458 . 85 369 . 38 828 . 23 First 1, 200 cu. ft. per 100 cu. ft . 1 . 35 1 . 22 Next 8, 800 cu. ft. per 100 cu. ft . 1 . 20 1 . 04 Over 10 ,000 cu. ft . per 100 cu. ft . 1 . 05 . 82 3. UNMETERED WATER FOR CIRCUSES AND CARNIVALS (Suitable connections to hydrants shall be made by the Water and Sewer Division) Circuses and Carnivals . . . . $50 . 00/day or fraction thereof. 210 -4- April 24, 1985 4 . BULK WATER FOR FILLING SPRAY RIGS, TANK TRUCKS, ETC. Is available at the Water Building, 510 First Street, at $20 .00 per load up to 500 gallons , plus $10 . 00 per thousand over 500 gallons , cash on delivery. Comm. Nichols spoke to the Board regarding the new rate structure . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Designation of Spring Pic 'u Wee By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the week of May 20 through 24 , inclusive, be designated as "Spring Pickup Week" during which time a separate pickup will be made of items of household refuse not normally collected in the regular weekly trash pickup in accordance with regulations promul- gated by the Superintendent. Residents shall place this refuse at curbside on their regular collection day; business areas will be limited to one day only, which has been designated as Tuesday, May 21 . Carried Unanimously Stewart Avenue Bridge Painting - Bid Return Bids were received on April 17, 1985 , for the painting of Stewart Avenue Bridge over Cascadilla Creek. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for the painting of this bridge be awarded to Empire Painting $ Wallpapering Co . of Kenmore, for their low bid of Alternate No . 1, in the amount of $52, 800 . Carried Unanimously Request for Exception to License Fee - Wood Motors Mr. Robert Wood has requested an exception from our license fee for use of City land at 335-337 Elmira Road. The Committee has reviewed the reasons given by Mr. Wood for this request and find that they are not valid. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That Mr. Wood' s request be denied and that he be notified that the fee for use of City land must be paid. City Attorney Stumbar gave the Board background information on the Wood request. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Use of Lands on Taughannock Boulevard By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the fees for use of City land on Taughannock Boulevard by the Station Restaurant and by the Farmers ' Market be waived. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously -5- April 24 , 1985 211 First Presbyterian Church/DeWitt Park By Comm. Ger in: Se onded by Comm. Albanese RESOLVED, That the letter from the Clerk of the First Presbyterian Church regarding the policy for the use of DeWitt Park be referred to the Streets $ Facilities Committee for their study and recom- mendation. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Sear-Brown Associates P.C. - Request for Payment By Comm. Ger in: Seconded by Comm. Stone RESOLVED, That a payment request from Sear-Brown Associates , P.C. , for services performed in connection with the schematic design phase and design development phase of the Collegetown Garage, be approved in the amount of $900 . 0 Carried Unanimously O 0 Sear-Brown Associates , P.C. - Request for Payment By Comm. Gerkin: Seconded by Comm. Stone mRESOLVED, That a payment request from Sear-Brown Associates , P. C. , a for professional services performed in connection with the Seneca Street Garage, be approved in the amount of $24 ,050 . 12 . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese: Seconded by Comm. Shannon RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 8 , in the amount of $47,353 .02, for the General Fund, and in the amount of $33, 287 . 29 , for the Water $ Sewer Fund, be approved for payment, and IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel - Salary By Comm. Al anese: Seconded by Comm. Stone WHEREAS, candidates for the position of Chief Water Treatment Plant Operator have been interviewed, and WHEREAS, the Board has already requested that this position be up- graded to a supervisory level , and WHEREAS, this may involve moving the existing position from one Unit to another; NOW, THEREFORE, BE IT RESOLVED, That the Board approve the salary for the position of Chief Water Treatment Plant Operator at Step 7 of the C. S.E.A. -Administrative Unit 1985 Compensation Plan, subject to approval of the Budget and Administration Committee and the Common Council . Carried Unanimously Appointment - Gary Bordoni By Comm. Albanese: Seconded by Comm. Shannon RESOLVED, That Gary Bordoni be permanently appointed to the position of Meter Repairer (for parking) in the Streets & Facilities Division, at $5 . 14 per hour, the minimum salary for the grade, effective April 29 , 1985 . Carried Unanimously 212 -(- April 24 , 1985 PARKING, TRAFFIC AND TRANSIT COMMITTEE: Alternate Side Parking Comm. Stone reported that she , Sue Cummings , . Carolyn Peterson and Dan Hoffman had met and had general discussion on the matter of alternate side parking. It was suggested that it not be called alternate sidie parking, but rather it. bo called ed odd a.Dd even park- ing. This change may ultimately help with some of the confusion that has been experienced. Comm. Stone said that no action has been taken, and she will await the Mayor ' s appointment of a committee . -- West State Street Parking Lot Comm. Stone reported on the West State Street Parking Lot, which item had been previously pulled from a full report and not resolved. The problem has now been resolved. There will be 17 meters that will remain open to the general public and 17 spots that will be permanent parking. None of these will affect the number of parking places that the Fire Department has always had. Jack Dougherty stated that the State Street parking lot will be on an experimental basis and when it comes time to incorporate the change into the Ordinances , a resolution will be forthcoming. REPORT OF SPECIAL COMMITTEES: Planning Board Comm. Nichols reported on the Planning Board Meeting of April 23rd. Discussion was had on six possible properties that the City might dispose of. The Board had previously adopted a statement of policy in considering whether to dispose of a certain property. If the property is not developable and the City has no use for it, then it may be disposed of. However, decisions have to be made on general rights-of-way that need preserving on some of the parcels . The Planning Board would like some action from the Department of Public Works . Jack Dougherty stated that it should first be determined what rights- ` of-way are needed before any lands are released. ADJOURNMENT: On a motion, the meeting adjourned at 4 : 50 P.M. Callista F. Paolangeli hn C . Gu en erger Deputy City Clerk Mayor i i i BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 4, 13111 Harold gerkin G2122 16.50 +� 13112 Marann Management G2122 31.11 13113 Claudia Mae Hagin F2144 19.66 G2122 1.3.11 13114 Robert Shannon F2144 16.09 G2122 10.72 13115 Pauline Wasilchak F2144 180.00 13116 Jason Fane F2144 445.23 13117 Ithacare, Inc. F2144 342.14 13115 City of Ithaca F2803 186.60 13119 Kerney Lee Shipwash F2144 142.67 13120 Dan Schaaf G2122 96.50 13121 Robert Apgar G2122' 163.35 13122 Morse Chain Co. G2120 175.'00 13123 Town of Ithaca G2374 ` 171152 13124 Town of Ithaca G2374 337,30 13125 Town of Ithaca G2374 265.45 13126 Town of Ithaca G2374 118..44 13127 Town of Ithaca G2374 118.44 13126 Town of Ithaca G2374 118.44' 13129 Town of Ithaca G2374 363:46 13130 Town of Ithaca G2374 663.54 Total Wr 1332.39 TOTAL SR 2662.88 3K 8 TOTAL $3,995.27 APPROVED BY FINANCE COMMITTEE t 1735 New York State Electric & Gas Corp A2560 53.00 1736 George Lambrou A1710 25.00 1737 Richard Humerez A1710 25.00 173E R. H. Parks A1710 25.00 ` 1739 Anthony Gaenslen A1710 25.00 1740 Mark Haag A1710 25.00 1741 Orson Ledger A1710 25:00 1742 Block 99 Partnership A1720 4500.00 TOTAL 4703.00 x 213 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. May 8 , 1.985 PRESENT: Commissioners (6) _ Albanese, Carpenter , Gerkii) , Nichols , Shannon, Stone ABSENT: Mayor Gutenberger In the absence of Mayor Gutenberger, the meeting was chaired by Vice-Chairman Stone. OTHERS PRESENT: Supt. of Public Works - Dougherty City Controller - Spano Common Council Liaison - Hoffman City Engineer - Novelli 0 Asst. to Supt. of Public Works - Priore 0 Deputy City Clerk - Paolangeli 0 Purchasing Agent - Clynes U City Attorney - Stumbar m Q PLEDGE OF ALLEGIANCE: Vice-Chairman Stone led all present in the Pledge of Allegiance to the American Flag. MINUTES: Meet ni g of April 24 , 1985 Comm. Nichols requested a correction on page 6 . The report of Comm. Stone on Alternate Side Park should be corrected to show that the Parking, Traffic and Transit Committee met with Sue Cummings , Carolyn Peterson and Dan Hoffman, rather than mentioning only Comm. Stone. Comm. Nichols requested a further correction on page 6 under Report of Special Committees . Comm. Nichols ' report on the Planning Board Meeting of April 23rd should be corrected to show that a decision has to be made on the general right-of-way that needs preserving on the parcel on the Elmira Road, rather than on "some of the parcels" , Resolution By Comm. Carpenter: Seconded by Comm. Gerkin RESOLVED, That the Minutes of the April 24, 1985 Meeting be approved as corrected. Carried Unanimously ADDITIONS TO THE AGENDA: Streets, Facilities, Parks and Refuse Committee Comm. Gerkin requested the addition of Item H, Bid Returns-Bituminous Products , and Item I , Request for a License for Encroachment. He further requested that Items B and I be rotated in the presentation thereof and that a substitute resolution for Item B be presented to the Board. No Board member objected. Finance, Personnel and Administration Committee Comm. Albanese requested that an additional appointment be presented under Item C, Appointments of Personnel . No Board member objected. 214 -2- May 8, 1985 Parking., Traffic and Transit Committee Comm. Carpenter requested the addition of a Report of Operations for Ithaca Transit System. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Selection of Chief 'Operator for Water Treatment Plant Comm. Stone reported that Mayor Guten erger had received a letter from three operators of the City of Ithaca Water Treatment Plant who had asked that the letter be read into the Board of Public Works Minutes . "May 7, 1985 Mayor John Gutenberger City Hall - 108 East Green Street Ithaca, New York 14850 Dear. Mr. Mayor: We, the undersigned, operators of the City of Ithaca Water Treat- ment Plant, are very concerned with the selection of the Chief Operator for our plant. We questioned the way the examination was held. . .no promotional test. The strongly stressed reason for an open competitive examination was to give the City a larger selection from which to choose an individual with administrative experience. If the purpose was as stated, then the selection of Steve Baker is not valid as he has only two (2) years experience as a licensed operator in a water treatment plant and NO adminis- trative experience. The City' s present employees at the Water Treatment Plant have much more experience in addition to possessing the necessary licenses and they have passed the Civil Service examination required .... to be Chief Operator. In the absence of the Chief Operator, who retired almost a year ago to date, the Water Treatment Plant has been efficiently operated by present employees and has continued to produce a high quality of water that far exceeds the- New York State Standards , they have maintained our lab certifications , and have passed our State Inspections . So why is the selection of the Chief Operator NOT a City employee with much more experience and the necessary quali- fications? Our only conclusion is that present City employees are being DISCRIMINATED AGAINST for the position of Chief Operator because of past grievances filed against the former and present Superintendent of Public Works . . . grievances that were upheld through our union contract . Therefore, we respectfully ask you, the Mayor and Board of Public Works , to postpone and reconsider this appointment . Please have this letter read into the minutes of the Board of Public Works meeting of May 8, 1985 . Very truly yours , ROBERT N. SIMPSON WILLIAM R. BAKER STEPHEN D. KAMM" For the benefit of the new Board members , City Attorney Stumbar reported that there was a suit involving one of those individuals brought against the City last year alleging that there were improper procedures in using an open competitive examination. That suit was dismissed in January of this year and it was found to be invalid by the Supreme Court in the State of New York. -3- May 8 , 1985215' PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Actin.g-ChTe-F Operator - Water Treatment Plant Robert Simpson, Acting Chief of the City o Ithaca Water Treatment Plant asked how the Board stands with reference to the letter that was previously read into the Minutes with reference to the selec- tion of a Chief Operator. Simpson again stated that the present operators had been operating the Plant efficiently and could not understand why Steve Baker had been selected when present employees qualify. He requested that the Board investigate and. Comm . Stone said that could be done. Comm. Albanese stated that the matter would be brought up at a later time in the meeting and. that a. recommendation would be made . REPORT OF COUNCIL LIAISON: Property Maintenance Ordinance Alderman Hoffman reported that Common Council has passed the new Property Maintenance Ordinance which enables the City to enforce regulations for keeping a clean and neat yard on non-residential O properties . He stated that there had been a loophole in the previous Zoning and Building Code that made it difficult for the Q City to request that non-residential property owners keep their O grass and weeds down. U Bids for Construction of Youth Bureau Building CO Al erman Ho man reported that Common Council has authorized the Q solicitation of bids for the construction of the new Youth Bureau Building, with the knowledge that the cost is going to be higher than the $900 ,000 that was put into the Budget . The facility is no larger than originally envisioned; however, the construction cost per square foot is a lot more than Council was told to expect. Alderman Hoffman understands that demolition of the Tin Can is Perhaps already underway and that the City will be ready for bids to go out sometime this summer. Some discussion was had on changes and/or additions to the plans. Change in Charter acid Ordinance Code Alderman Hoffman report e that Common Council is continuing to study changing the Charter in order to give the Mayor and the Council the right to appoint all department heads . That would in- volve the Supt. of Public Works and the City Engineer. Alderman Hoffman explained the way the changes would affect the City. There was discussion among the Board members who ultimately felt that more information is needed before recommendations can be made. All Board members are invited to attend a meeting on Wednesday , May 15 , 1985, at 9 : 00 A.M. , in the Superintendent ' s Office to discuss the matter before final action is taken by Council . REPORT OF SUPERINTENDENT AND STAFF; Appointment Supt . Dougherty stated that at the last Board meeting Gary Bordoni was appointed as Parking Meter Repairer, effective April 29 , 1985 . At that time it was not known that Bordoni had a commitment and could not start until May 6th . Supt . Dougherty requested a reso- lution reflecting that change for the record. Resolution By Comm. Gerkin: Seconded by Comm. Carpenter RESOLVED, That Gary Bordoni be permanently appointed to the position of Meter Repairer (_for parking) in the Streets & Facilities Division, at $5 . 14 per hour, the minimum salary for the grade, effective May 6, 1985, rather than April 29 , 1985, as stated in the April 24, 1985 Board Minutes . Carried Unanimously 216 -4- May 8, 1985 REPORT OF CITY ENGINEER: State Street Reconstruction City Engineer Novelli reported that bids were opened on May 7, 1985, on State Street reconstruction and Elm Street widening. He was very pleased with the low bid of about $482 ,000 , which was well under the budgeted amount of $900 ,000 . The awarding of the bid will await commencement at Cornell University, the first week in June . The bids will be presented at the next Board meeting for award. ..,�. Elm Street Widening City Engineer Novelli reported that he was not pleased with the bid on Elm Street. There was only one bid for about $65 ,000 . Apparently not many contractors are interested in such a small job when there is a large volume of work that is being bid under the State Highway Bond issue. Engineer Novelli is considering rebidding the project and stirring up more interest in the job . Tin Can Demolition City Engineer Novelli stated that the contractor started removing asbestos from the Tin Can a little over a week ago . The contractor estimated that it would take about thirty days to complete the asbestos removal , but he seems to be ahead of schedule because the job is over 50o complete at the present time . The building itself will be coming down soon. City Engineer Novelli reported that he had hired Adelaide Environmental Consultants , from Binghamton, to do the air monitoring to protect the City 's interest, as the con- tractor is not allowed to have any asbestos escape from the building or contaminate the worker 's environment. Dryden Road Parking Garage According to City Engineer Novelli the Dryden Road Parking Garage bid opening has been moved back to May 16th because there are so many building construction projects going on at Cornell and other sites that contractors have not had sufficient time to properly bid the Dryden Road job . They have been given another week. A possible bid award may be made at the May 22nd meeting . STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Bid Return - Sidewalks Bids were received on April 26 , 1985 , for the annual sidewalk repair program. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for repairing sidewalks for the City be awarded to E & R General Construction, Inc. of West Seneca, New York, for their bid. Carried Unanimously Encroachment on City Properties By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, the existing methods used to establish licensing fees for casual use of City properties does not seem to fit all situations , and WHEREAS, it is the intent of the Committee to establish a policy for licenses for recent permanent encroachments on City properties ; NOW, THEREFORE, BE IT RESOLVED, That the following statement represents the policy of this Board: It is the responsibility of the property owner to establish property lines and zoning lines before start of construction. When it is found that a structure encroaches on City property and this encroachment is due to property mismanagement and occurs without the -5- May 8 , 1.982 knowledge of the City, then a fee for a license, if given, to continue this encroachment will be levied by the Board of Public Works . This fee will. represent, in the opinion of the Board, the open market value of the land occupied or affected and a preventative amount, all to be set by the Board in each individual case. Carried Unanimously Authorization to Retain Empire-Thomsen Assoc . - Dryden Road Parking Garage By Comm. Gerkin: Seconded by Comm. Carpenter RESOLVED, That the Board approves the retainage of Empire-Thomsen Associates for quality control inspection and testing services in connection with the construction of the Dryden Road Parking Garage, in accordance with their proposal dated April 1985 . Discussion followed on the floor. Q A vote on the resolution resulted as follows : ® Carried Unanimously O (, Authorization - Contractual Services/E. State/ m Mitchell Street Repaving Pro'ect Q By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That the Board approves the hiring of John Ingram on a contractual basis for the inspection of East State Street and Mitchell Street repaving project, at an hourly rate of $7 .00 . Carried Unanimously Authorization to Retain Sear-Brown Assoc. , P.C . - Seneca St . Parking Garage By Comm. Gerkin: Secon ed by Comm. Shannon RESOLVED, That the Board approves the retainage of Sear-Brown Associates , P. C. for the design of repairs to the Seneca Street Parking Garage, in accordance with their proposal dated April 23 , 1985 . Carried Unanimously N.Y. S. DoT Program Railroad Crossings The N.Y. S. Department of Transportation has a program to update warning devices at railroad grade crossings . This work is done at no expense to the City and will permit DoT to install railroad grade crossing pavement markings and advanced warning signs in advance of railroad-Highway grade crossings on the highways , streets , and/or roads . Resolution By Comm. Gerkin; Seconded by Comm. Shannon WHEREAS, the New- York State Department of Transportation has proposed the renewal of life expired pavement markings and advanced warning signs , and WHEREAS, the New York State Department of Transportation has made known its intention to advertise a contract for the renewal of life expired pavement marking and advanced warning signs , and has requested an agreement from the City of Ithaca to the effect that it will permit the State, its agents and employees to enter upon the highways , roads and/or streets under the jurisdiction of the municipality for the purpose of performing the above mentioned improvements ; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works of the City of Ithaca, New York, duly convened in legal session held on the 8th day of May, 1985, does hereby approve of the above mentioned improvements to be performed on the highways , roads and/or streets of this municipality and does hereby agree with the 218 -6- May 8 , 1985 State Department of Transportation that the authorities will permit the State, its agents and employees to enter upon the highways , roads and/or streets of the municipality for the purpose of carrying out the above described improvement project, and IT IS FURTHER RESOLVED, That the Mayor of this municipality does hereby agree with the State Department of Transportation that the municipality shall retain jurisdiction over the highways , roads and/or streets affected by the project and hold harmless the State of New York for any damage to the property or persons of others due to the performance of any of the employees or agents of the municipality, and IT IS FURTHER RESOLVED, That upon completion of the above described improvements, the municipality will maintain the improvements and the highways , roads and/or streets in accordance with the New York Highway Law and the Federal Highway Safety Acts of 1973 and 1976 and Federal Standards and criteria in connection with such improvements . RESOLVED, That for the grade crossing locations , the municipality will give its paving schedule to the Department of Transportation so as to ensure that, except as necessitated by emergency situations , newly laid pavement markings are not paved over. RESOLVED, That this agreement shall remain in effect for future improvements of this same type unless written notice to the contrary is provided by the municipality to the New York State Department of Transportation. RESOLVED, That the Clerk of this Board is hereby directed, within ten days after the adoption of this resolution to transmit five (5) certified copies of the foregoing resolution to the New York State Department of Transportation. Carried Unanimously Payment Request __ G.P.P. Inc . By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That a payment request from G. P .P. Inc . , for services performed in connection with the Stewart Park Sewage Collection System, be approved in the amount of $11 ,916 . 56 . Carried Unanimously Bid Returns - Bituminous Products , Asphalt Concrete, Transit Concrete Mix Bids were received on May 2 , 1985 , for Bituminous Products , Asphalt Concrete and Transit Concrete Mix. Resolution By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That the bid for Bituminous Products be awarded to Cortland Asphalt, for their low bid, and be it further RESOLVED, That the bid for Asphalt Concrete be awarded to General Crushed Stone for their low bid, and be it further RESOLVED, That the bid for Transit Concrete Mix be awarded to K F H Concrete, for their low bid. W .. Carried Unanimously Request for a License for Encroachment at 206- 208 Dryden Road By Comm. Gerkin: Seconded by Comm. Shannon WHEREAS, the owner of property located at 206- 208 Dryden Road has requested a license for an encroachment of approximately 6 inches fronting on Dryden Road, which encroachment is more specifically described in a survey map of 206 and 208 Dryden Road certified by Richard A. Slade of T. G. Miller Associates P .C. on March 29 , 1985, and -7- May 8 , 1.9852 WHEREAS, the Streets and Facilities Committee and City Attorney have conducted an investigation concerning the encroachment and the circumstances surrounding said encroachment, and WHEREAS, the committee has determined that the encroachment has only been recently created and does not fat into the fact patterns of other encroachments for which the Board has given licenses ; THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby grants a license to the owner for the continued encroachment at 206- 208 Dryden Road, which license shall be in a form acceptable to the City Attorney and which license shall be contingent upon the payment of a licensing fee in the amount of One Hundred Dollars (_$100 . 00) retroactive to date of encroachment and for each month encroachment continues . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: O Audit O By Comm. Albanese: Seconded by Comm. Shannon 0 RESOLVED, That bills audited and approved by the Finance Committee U as listed on Abstract No . 9 , in the amount of $26 ,996 .40 , for the General Fund, and in the amount of $5 , 292 .96 , for the Water and Q Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 12) , which have been reviewed by the SJS Sub--committee, be approved for payment, in the amount of $1 ,478, 150 .37, and IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Chief Water Treatment Plant Operator -' Designation By Comm. Albanese: Seconded by Comm. Gerkin WHEREAS, at the meeting of April 24, 1985 , the Board of Public Works approved the starting salary for the Chief Water Treatment Plant Operator at Step 7 of the C. S .E.A. Administrative Unit 1985 Compensation Plan, and WHEREAS, it was subsequently discovered that the designation of Step 7 was in error, and WHEREAS, a telephone poll of the members of the Board resulted in a unanimous vote to make the change for the position from Step 7 to Step 9 of the C. S.E.A. Administrative Unit 1985 Compensation Plan and the Budget & Administration Committee and the Common Council has approved this designation and salary; NOW, THEREFORE, BE IT RESOLVED, That the designation of the salary for the position of Chief Water Treatment Plant Operator be officially approved at Step 9 of the C.S.E.A. Administrative Unit 1985 Compensation Plan. Carried Unanimously Appointments : Streets & 'Facilities Division Working Supervisor By Comm. Albanese: Seconded by-Comm. Shannon RESOLVED, That Edward C. Garrabrant, Jr. , be appointed to the posi- tion of Working Supervisor in the Streets & Facilities Division, at an hourly rate of $7 . 25 , effective May 12 , 1985. Carried Unanimously 220 - 8- May 8 , 1985 Engineering & Utilities Division - Laborer By Comm. Albanese: Seconded y Comm. Ger in RESOLVED, That Aaron C. Smith be appointed to the position of Laborer in the Engineering and Utilities Division, at an hourly rate of $4 . 60 , effective May 5, 1985 . Carried Unanimously Chief Water Treatment Plant 0 erator - Executive Session Comm. Albanese asked that the Board go into Executive Session on this matter considering the nature of some of the complaints that have come to light regarding this appointment. . -4^ Discussion followed on the floor. Resolution By Comm. Albanese: Seconded by Comm. Gerkin RESOLVED, That the Board adjourn into Executive Session at 5 : 10 P .M. to discuss a personnel matter. Carried Unanimously The Board reconvened in Regular Session at 5 : 25 P.M. Resolution By Comm. Albanese: Seconded by Comm. Shannon RESOLVED, That Stephen Baker be appointed to the position of Chief Water Treatment Plant Operator, at the annual salary of $19 , 705 , effective May 26 , 1985 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Report o Operations By Comm. Carpenter: Seconded by Comm. Shannon RESOLVED, That the Ithaca Transit System "Report of Operations" for the period January - March 1985 , be accepted. Carried Unanimously ADJOURNMENT: On a motion, the Meeting adjourned at 5 : 30 P.M. Cal Charlotte St©ne , Deputy City Clerk Vice /Chair 7 i BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 8, 1985 13131 Adorno Stazi G2122 38.11 13132 Adorno Stazi G2122 31.11 13133 George Lambrou G2122 31.11 13134 Frances Flannery G2122 31.11 13135 Fred 'Coleman° F2144 49.56 13136 Lamd Bros. Dev. Co. F2144 504.90 G2122 485.10 13137 Hovanec Bldrs. F2144 414.00 G2122 54.99 13138 Hovanec 'Bldrs F2144 450.00 G2122 378.00 13139 . Jon'& Janice Conrad F2144 270.00 13140 Betty J. Graham F2144 437.52 13141 Valentine Assoc. G2122 122.66 13142 City of Ithaca F2801 129.67 13143 City of Ithaca F2801 81.95 13144 A; J. Eckert F2650 73.24 TOTAL WR 2410.84 TOTAL SR 1172.19 TOTAL $3,583.03 j APPROVED BY FINANCE COMMITTEE 1743 Liang C. Ku A1710 25.00 1744 Phillip E.McCarthy II A1710 79.42 1745 Ithaca Amatuer Softball Assoc. A2705 4600.00 1746 Ithaca Amateur Softball Assoc. A2410 1.00 TOTAL 4705.42 I a. i i) t i BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. May 22 , 1985 PRESENT: ayl or Gutenberger Commissioners (6) - Albanese, Carpenter, Gerkin, Nichols , Shannon, Stone OTHERS PRESENT: City Attorney - Stumbar Supt. of Public Works - Dougherty Asst . to Supt. of Public Works - Priore City Controller - Spano Deputy City Clerk - Paolangeli City Engineer - Novelli Purchasing Agent - Clynes Common Council Liaison - Hoffman Personnel Administrator - Best-Shaw PLEDGE OF ALLEGIANCE: ® Mayor Gutenberger led all present in the Pledge of Allegiance U to the American Flag. a MINUTES: Approval of Minutes of May 8 , 1985 Meeting By Comm. Albanese: Seconded by Comm. Nichols RESOLVED,. That the Minutes of the May 8, 1985 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Parking, Traffic and Transit Committee Comm. Stone requested the addition of Item B regarding a Parking Ordinance Amendment. No Board member objected. Executive Session - Water and Sewer Committee Comm. Nichols requested that t e Water and Sewer Committee Report be moved to the end of the meeting so that Committee could go into Executive Session on a personnel matter. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Award to Transit System Mayor Gutenberger extended congratulations , individually and on behalf of the Board, to the Ithaca Transit System for the award that it received as being the outstanding and safest bus trans- portation system in the United States for a population of less than 100,000 . He mentioned that they have always done an excellent job but it is nice to be recognized by this award. Petition - Cascadilla Creek Banks Mayor Gutenberger read the following Petition with reference to maintenance of the Cascadilla Creek banks : "PETITION TO THE CITY OF ITHACA TOWARDS MAINTENANCE OF THE CASCADILLA CREEK BANKS" "Residents of Lake Avenue and Willow Avenue decry the City's denuding of the Cascadilla Creek banks . Since the removal of the topsoil , 222 -2- May 22 , 1985 the banks have been eroding and the roots of the few remaining trees threatened and exposed. The new plantings of forsythia are grossly insufficient. Without further plantings and a mulch ground- cover, the creek banks will continue to be despoiled, eroded, and ugly. We are willing to water new plantings and to assist in their care if the Department of Public Works will provide more planting stock and mulch bark." (Petition is signed by 44 residents of the area.) Mayor Gutenberger requested Supt. Dougherty to take this matter up with the proper Committee and to respond to the Mayor. The Mayor also requested that all Board members be given a copy of the Petition. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: 335-337 Elmira Road Wood Motors Pro *ert Richard Thaler of the law firm of Thaler & Thaler addressed the Board on behalf of his clients , R. Wood Motors , Inc. and Mr. Robert S. Wood, regarding the premises at 335-337 Elmira Road on which Mr. Wood was assessed a fee by the City. Previously, Mr. Wood had petitioned the Board requesting that an exception be made regarding the fee and that request was disallowed at the Board's April 24, 1985 Meeting. Mr. Thaler gave the Board background history on the property in question, going back to the late 1940 's, and is of the opinion that the fee assessed against the Wood property is not legal and not in accordance with agreements that were signed between the City and previous owners of the 335-337 Elmira Road property. Mr. Thaler feels that the action taken by the City decreases the value of the property and he is again asking for relief for his clients based on what was originally agreed upon. Am lified Music in Stewart Park Paul Rems i, Asst . Pastor of Asbury Church, addressed the Board regarding Item XIII - C - of the Agenda, with reference to the request of the Church that permission be given to have music amplified at a church sponsored concert in Stewart Park on August 18, 1985 . Pastor Remski gave the background on the particular musical group that will be performing and stated that the concert will only be for two hours (2 : 00 - 4 : 00 P.M. ) . In closing, he asked that the Board reconsider its resolution and permit the amplication as origin- ally requested. Maintenance of Cascadilla Creek Banks Sara Adams , 112 West Marshall Street, spoke to the Board regarding the Petition previously read by the Mayor concerning maintenance of the Cascadilla Creek banks . She identified herself as a new resident to the Cascadilla Creek area who is also concerned about the need for doing something to the creek banks where topsoil has been removed and tree roots exposed. Mayor Gutenberger informed Sara Adams that Supt. Dougherty is to respond to this item before the Board. Advocates for the Handicapped Inc . Susan Ruff, President o "Advocates for the Handicapped Inc." spoke to the Board, updating them on some of the problems that a number of their members have had in obtaining accessability in the community. She stated that her appearance was a follow-up of conversations had with Mayor Gutenberger last Fall on this issue . She stated that the most strategic needs at this time are three locations in the Landmark Square area: at South and Fair Streets , Wood and Fair Streets and Wood and South Meadow Streets . Persons in those areas who use wheel chairs are fairly isolated because there are no curb cuts . Another area is the island between Challenge Industries and Miller' s where there is only one curb cut . Ms . Ruff mentioned areas where set aside parking for the handicapped is needed and that something should be done at the intersection of -3- May 22, 1985 ` Green and Cayuga Streets . The walk light is not sufficient for someone using a wheel chair or who is visually impaired. At Ms . Ruff' s suggestion, Rev. Afi-Binta Lloyd spoke to the Board on the problems that she has trying to get to the Commons from the Cleve- land Avenue and Corn Street area with her motor driven equipment. Mayor Gutenberger mentioned that it `,,3a} his understanding that the, walk light at Green and Cayuga Streets had been lengthened. He is to check on this item. Green Street and Cayuga Street Intersection Sherry, TFiurston, Asst. Director of "Shot in the Dark" spoke to the Board with reference to the light at the intersection of Green and Cayuga Streets . She relayed her experience in taking a blind person to that intersection, pushing the walk button and telling that person to cross the street. He could not take more than five or six steps before the light would change . Mayor Gutenberger will check with the Planning Department on audio O signals, a subject that has been discussed at prior meetings . Q A request was also made for a handicap parking space around the DeWitt ® Mall area. Supt. Dougherty responded that the Traffic Engineer is U looking into this and when a suitable space is found, a recommenda- tion will be made to the Board. Q Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the request to improve the signals at the intersection of Green and Cayuga Streets to better facilitate the handicapped and visually impaired community, and the request for curb cuts in several mentioned locations be referred to Streets , Facilities , Parks and Refuse Committee and the Parking, Traffic and Transit Committee for review and report back to the Board. Carried Unanimously REPORT 'OF 'COUNCIL LIAISON; City Charter Chari 'es Alderman Hoffman thanked the Board for their input in regard to the proposed changes in the City Charter. He mentioned that the changes will be discussed at the Charter and Ordinance Committee meeting scheduled for May 29 , 1985 . South West Park Al erman Ho fman mentioned that a month or two ago discussion was had regarding the need for a policy for placing hazardous materials at South West Park. He thought that it had been referred to Committee and asked if any progress had been made . Comm. Gerkin responded that the Committee has worked on this project and that Supt. Dougherty is working on getting the policy solidified. Supt. Dougherty mentioned that he has not been very successful in getting responses to the letters which he sent out . Alderman Hoffman was assured that this matter will not be forgotten. Cascadilla Creek Banks Alderman Hoffman wished to add his voice to those residents along Cascadilla Creek. He feels the City should make whatever efforts it can to protect the banks from erosion. It is a very popular place for children to slide down and that makes the situation worse. He feels that some permanent type planting would be the best solu- tion there to protect it and that the City should take the residents ' offers in helping to maintain the banks . 224 -4- May 22 , 1985 REPORT OF SUPERINTENDENT: Casca illa Creek Supt. Dougherty reported to the Board that to his knowledge no topsoil had been removed from Cascadilla Creek, but in cleaning - out the area it would probably appear that way. Supt. Dougherty said that he was informed that 300 to 400 forsythia bushes had been planted (.approximately 3 feet high) and that it would take some time for new growth. Discussion was also had on whether the City was considering replacing the walls and Supt. Dougherty stated that a solution to the wall problem is being worked on. REPORT OF CITY ENGINEER: Hydrant Testing City Engineer Novelli reported that the City has started a fire hydrant testing program in conjunction with the Fire Department. City hydrants will be tested for adequate pressure and proper operation. He mentioned that testing has not been done throughout the City in 10 years . Blair Street Sewer Replacement City Engineer Novelli reported that construction of sewer replace- ment on Blair Street has been started. The sewer is in very poor condition and needs to be replaced before reconstruction of State and Mitchell Streets begins. Tin Can City Engineer Novelli reported that asbestos removal at the Tin Can is complete. A final air sample was taken last week and it came out clean. Demolition is now continuing. Sidewalk Construction According to City Engineer Novelli the sidewalk construction has commenced. The Board awarded bids- at the last meeting and that work is now underway for the year. Col'le etowii '-' 'Dryden Road Parkin Project City Engineer Novelli stated that the Board members received a Memo summarizing the bids received on the Collegetown - Dryden Road Parking Project compared to the estimates on this project . STREETS AND FACILITIES COXMITTEE: Request for 'Easement 108 Nort Plairi Street Mrs . Sherry K. Hathaway of 108 North Plain Street has requested that the City grant her an easement to maintain an encroachment of the North Plain Street right-of-way at that address . Resolution By omm. Gerkin: Seconded by Comm. Shannon RESOLVED, That the easement requested by Mrs . Hathaway be approved and the Mayor be authorized to sign after approval as to form by the City Attorney. Carried Unanimously Request to Replace Guide Rails - South Aurora Street The Planning & Development Committee of the Common Council has requested the Board to investigate the advisability of replacing guide rails along portions of South Aurora Street. Resolution By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, the Streets & Facilities Committee has previously investi- gated this matter and found that it is the opinion of staff and the Committee that the apparent safety factors do not require such an installation; -5- May 22 , 19820 NOW, THEREFORE, BE IT RESOLVED, That the Planning & Development Committee of the Common Council be advised that the Board of Public Works still recommends against the installation of guide rails in this location. Discussion followed on. the floor. A vote on the Resolution resulted as follows : Carried Unanimously Request to Use Amplified Music in Stewart Park Asbury Church of Triphammer Road in the Town of Lansing has requested permission to hold a concert by a musical group in Stewart Park. They are requesting that the Board waive the rule that amplified music in Stewart Park is not allowed. Resolution By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That Paul Remski, Asst . Pastor of Asbury Church, be noti- 0 fied that the concert in question is more than welcome to perform 0 in Stewart Park, but that the Board does not feel that the ban on 0 amplified music should be waived. U Discussion followed on the floor. M Q A vote on the Resolution resulted as follows : Carried Unanimously Request for Payment - Zebrowski & Assocs . , Inc. By Comm. Gerkin: Secon e by Comm. Carpenter RESOLVED, That a payment request from Zebrowski $ Associates , Inc. for work performed in connection with the removal of asbestos and demolition of the Community Service Building through May 15 , 1985, be approved in the amount of $51,480 . Carried Unanimously Bid Return Elm Street Widening Bids were received on May 7 , 1985, for widening a section of Elm Street. Resolution By Comm. Gerkin: Seconded by Comm. Shannon WHEREAS, the bid far exceeds the project budget, and WHEREAS, staff feels there might be some benefit to the City to readvertise; NOW, THEREFORE, BE IT RESOLVED, That the bid for Elm Street Widen- ing be rejected, and BE IT FURTHER RESOLVED, That the Superintendent be authorized to rebid the project. Carried Unanimously Bid Return - Dryden Road Parking Garage Comm. Gerkin reported that ds were received on May 16 , 1985, for the Dryden Road Parking Garage and are being studied. Bid Return - East State/Mitchell Street Repaving Bids were received on May 7 , 1985 , for repaving East State and Mitchell Streets . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for repaving East State and Mitchell Streets be awarded to R. L. Bates , General Contractor. Carried Unanimously 226 -6- May 22 , 1985 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 10 , in the amount of $64 ,938. 26 , for the General Fund, and in the amount of $14,401 .08 , for the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel Appointments Ty Comm. Albanese: Seconded by Comm. Gerkin RESOLVED, That the following appointments be made in the position of Parking Meter Checkers (.part-time) , all at the rate of $4.60 per hour, effective June 3, 1985 . Eve M. Williams Debra L. Hallett Charlene A. O'Dell Carol A. Schusler Carried Unanimously Appointment of Department Heads and Other Personnel By Comm. Albanese: Seconded y Comm. Nichols WHEREAS, the members of the Board of Public Works in meeting as a Committee of the Whole, including the Common Council Liaison, have discussed the proposed recommendation for a change in the City Charter relative to the appointment of Department Heads and other Personnel, and WHEREAS, the proposed changes would affect the operation of the Board of Public Works and the Department of Public Works ; NOW, THEREFORE, BE IT RESOLVED, That the Board objects to the proposed changes on the following grounds : 1 . The changes would serve no useful purpose other than to give Common Council the final authority to approve appointments of Department Heads . The Board does not object to a simple change which would make such appointments subject to the approval of a majority vote of Common Council . 2 . A selection committee that submits three names to the Mayor is not an effective use of the time of all the members involved. 3. In the cases of the selection of the Superintendent of Public Works and the City Engineer, the Mayor has appointed the selec- tion committee and participated in its activities . The committees have included representatives from Common Council, and the Personnel Administrator has been deeply involved in the procedures . 4. It is important that the selection of Deputies and other Personnel be subject to some review of the Board of Public Works . This provides protection against arbitrary decisions that might be made by some future Superintendent, as well as protecting the Superintendent from charges of personal bias . This system has worked well in the D.P.W. and we see no reason for change . 5. The City Engineer reports to the Superintendent of Public Works . The potential for conflict is greatly increased by including the City Engineer in the same procedure as the Superintendent , except for the inclusion of the previously suggested change to require approval by Common Council . Mayor Gutenberger commented that he strenuously objects to including the City Engineer in this procedure . He also mentioned that he did not agree with the selection committee being made up -7- May 22 , 1985 22 of Council people and Board members , depending on which Department is involved, as well as the Personnel Administrator being on that Committee as a voting member. One department head should not be voting on the hiring of another department head. The Personnel Administrator should be on the Committee only in the capacity of an ex officio in an advisement role to make sure the Committee does its work properly and legally in the solection process . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Swarthout & Ferris Agreement An agreement concerning Swarthout and Ferris Bus Service was approved by the Board on January 9 , 1985 . Staff, all of the subsidizers and the bus service operator feel that a longer term agreement would be O in everyone's best interest. O Resolution 0 By Comm. Stone: Seconded by Comm. Carpenter U RESOLVED, That the resolutions concerning Swarthout and Ferris Bus CC Service passed by the Board on January 9 , 1985 , be rescinded, and BE IT FURTHER RESOLVED, That an agreement between Swarthout and Ferris Bus Service and the City of Ithaca which provides for the operation by Swarthout and Ferris of a commuter bus service between downtown Ithaca and the South Lansing/Triphammer and Village Apartments/ Sapsucker/Ithaca area via the Cornell University campus for the period January 1, 1985 through December 31 , 1989 , subject to annual funding approval , be approved for signature by the Mayor after approval as to form by City Attorney, and it is further RESOLVED, That an agreement between the City of Ithaca, Cornell Uni, versity, the Town of Ithaca, the Village of Lansing, Tompkins County, and the Village of Cayuga Heights , all as subsidizers of the North- east Transit program, which agreement provides for administration by the City of a regular commuter bus service route on behalf of the subsidizers, serving the downtown Ithaca areas and the South Lansing/ Triphammer and Village Apartments/Sapsucker/Ithaca areas via the Cornell University campus for the period January 1 , 1985 through December 31, 1989 , subject to annual funding approval , be approved for signature by the Mayor after approval as to form by the City Attorney. Carried Unanimously Traffic Ordinance Amendment By Comm. Stone : Secon e by Comm. Gerkin RESOLVED, That the Board request the Common Council to approve the following changes to the Traffic Ordinance as follows ; §60 . 48 Curb Line Parking Delete: No person shall stop, stand or park a vehicle between the curb line or edge of pavement and the sidewalk or adjacent property line of any street or highway except the following streets or highways : Insert: No person shall stop, stand or park a vehicle between the curb line or edge of pavement and the sidewalk or adjacent property line of any street or highway except the following streets or highways , where parking shall be limited to a period of time no more than twenty-four (24) consecutive hours : 228 - g- May 22, 1985 Insert: Hillview Place, south side , from Aurora Street to a point 901 to the east . (Perpendicular Parking Only.) Carried Unanimously REPORT OF SPECIAL COMMITTEES: S.J. S. Committee Commissioner Gerkin, liaison to the S.J.S. Committee, gave a brief report on the meeting held on May 20 , 1985 . He stated that the status of construction of Segment I of the Wastewater Treatment Plant is on time. Route 13, which is a four-lane highway, will always have one-half of the highway open during construction. The railroad will be out of operation about one week and this has been worked out with the rail company. The tanks are now waterproofed. The building on the site is partly done and we are down to the end of Segment I and Contract 1. Commissioner Gerkin also gave a brief report on the progress being made in Phase II of construction. EXECUTIVE SESSION: By Comm. Nichols . Seconded by Comm. Stone RESOLVED, That the Board adjourn into Executive Session to discuss a personnel matter. Carried Unanimously ADJOURNMENT: The meeting adjourned into Executive Session at 5 : 30 P.M. \\ Callista F. Paolangel AC. Gutenberg Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE May 22, 1985 f & 13145 Christine L. Lewis G2122 31.11 13146 Harold Porter G2122 38.11 13147 James Gardner F2650 15.00 G2650 10.00 13148 City of Ithaca-General Fund G2650 29.10 13149 Congel Palanscar,Inc. F2142 23.58 13150 E.F. Gelinas Plumbing&llgt. G2650 18.40 PAID 13151 M.A. Bongiovanni,Inc. F2650 110.01 13152 J & S Enterprises F21n2 25.00 PAID 13153 Donohue-Halverson F2650 15.08 13154 Cornell University G2120 63,674.88 13155 J. Augustine,Jr. F2144 778.68 G2122 378.00 TOTAL $967. 35 TOTAL $64,179.60 APPROVED BY FINANCE COMMITTEE 1747 Jason Fane A1710 30.00 1748 Jason Fane A1710 25.00 1749 Iasia Green A1710 20.00 1750 Ray Handlan A1710 25.00 1751 Ithaca Amateur Softball Lenague A2705 4,600.00 1752 New York State Electric & Gas Corp. A2560 82.00 1753 Alice Mack A1710 423.29 TOTAL $5,205.29 i i i 229 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. June 12 , 1985 PRESENT: ay1 or Gutenberger Commissions rs (r) - Albanese, Nichols , Shannon, Stone ABSENT: Supt. of Public Works - Dougherty OTHERS PRESENT: Asst. to Supt. of Public Works Priore City Attorney - Stumbar City Controller - Spano City Engineer - Novelli Deputy City Clerk - Paolangeli Common Council Liaison - Hoffman Purchasing Agent - Clynes 0 Deputy City Controller - Cafferillo 0 Personnel Administrator - Best-Shaw 0 U PLEDGE OF ALLEGIANCE: Mayor Guten erger led all present in the Pledge of Allegiance Q to the American Flag. MINUTES: Tp roval of Minutes of May 22, 1985 Meeting Comm. Nichols requested an addition under Parking , Traffic and Transit Committee with reference to the Swarthout $ Ferris Agree- ment. Comm. Nichols had reported at the May 22nd meeting that there had been some requests from people on Seneca Street that the Swarthout and Ferris bus not go down Seneca Street. He was told that such a request was possible under the Agreement with the City and the matter would be looked into. Resolution By Comm. Carpenter : Seconded by Comm. Gerkin RESOLVED, That the Minutes of the May 22, 1985 Meeting be approved as amended. Carried Unanimously ADDITIONS TO THE AGENDA: Parkin , Traffic and Transit Committee Comm. Stone requeste the addition of Item B, an announcement about handicapped parking meters ; and the further addition of Item C, which is a report from the Police Department concerning a letter published in the Ithaca Journal from Mr. Harold Cohen. No Board member objected. - Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested t e a ition of Item D, Request for Payment - John Ingram; Item E, Request for Payment - Zebrowski $ Associates , Inc. ; and Item F, Request for Payment - T. G. Miller Associates P. C. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger congratulated Comm. Stone on being selected by the Republican Party as a candidate for Mayor in the November 1985 election. 230 •-2-, June 12 , 1985 Alternate Side Parking Mayor Guten erger mentioned that he had again reviewed the question of alternate side parking and announced that three members of Council had volunteered to work with the Parking, Traffic and Transit Committee to try and work out a solution. The three members are Bill Myers , who has agreed to Chair the Committee , Sean Killeen and Carolyn Peterson. 'There will be six members of the Alternate Side Parking Committee (three from Council and the three members of the Parking, Traffic and Transit) who will work together as a joint committee. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Request or 'Pa:r'king Permit Gregg Lin en elser, Property Manager of Belcor Real Estate, having an office at 210 West Green Street, addressed the Board with refer- ence to the problems he is experiencing in parking in front of or near his office. He explained that due to the type of business he has , he is in and out of the office several times a day, often forgetting to feed the meter. Since the City has hired new meter checkers , he has received several tickets and would like to apply for some type of monthly parking permit or request that the meter in front of the office be bagged for the benefit of Belcor Real Estate . Comm. Stone mentioned that any bagging of meters would be done by Ithaca Police Department. Comm. Nichols suggested that Mr. Lindenfelser discuss the matter with his landlord to see if there might be some type of off-street parking available to him. Resolution By Comm. Shannon: Seconded by Comm. Gerkin RESOLVED, That the request of Belcor Real Estate for a parking permit for a parking space in front of or near 210 West Green Street, for business purposes , be referred to the Parking, Traffic and Transit Committee for review and report back to the Board. Carried Unanimously REPORT OF COMMON COUNCIL LIAISON: Accessability 'for Handicapped Alderman Hoffman referred to the May 22, 1985 , Board meeting at which several members of the handicapped community appeared request- ing additional accessability to the handicapped in various locations . Alderman Hoffman wanted the Board to be aware that the City is in the midst of a federally required self evaluation of its policies regarding handicapped accessability. It is a requirement of any recipient of Revenue Sharing Funds. The City has hired a consultant to meet with department heads to go through the self evaluation and at some point there will be a public hearing, at which hearing the results of that evaluation will be released and the public will be asked for comments . City Charter Changes Alder-man Hoffman reported that the Charter change that the Board took -a position on at the last meeting is still making its way through the Common Council channels . Alderman Hoffman stated that the changes will be discussed at the Charter and Ordinance Meeting on June 13 and something should come to Council at the July meet- ing . The matter will be laid on the table for a month and final action should come in August . Collegetown Parkin Facilit Alderman Ho man reporte t at Common Council recommended that the Board of Public Works reject the Collegetown Parking Facility bids . That item is on the Board's Agenda . P _. -3- June 1.2 , 19831 State Street Bricks Alderman Hoffman reported that the bricks will be removed from State Street starting this week. He mentioned that in the past week he has been present at two discussions where the possibility of using the bricks has come up. One possibility is for the drives at Stewart Park if the Board should decide to replace or change the layout of the Park. The other poss;T.10.11J.t.y is for an inexpensive landscaping idea for the new Youth Bureau facility in which the bricks could be appropriately used. Alderman Hoffman did mention that the bricks should be handled as gently as possible and stored in such a way that they will be usable if it is decided to use them. REPORT OF SUPERINTENDENT AND STAFF: asca il1a *Cree Asst. to the Supt. Priore reported that rye grass was planted. along Cascadilla Creek last week. Hopefully that grass will be growing in soon. O Commendation Regarding Ithaca Festival Asst. to the Supt. Priore commended the Streets and Facilities O Division, Jean Deming and the Ithaca Festival staff for making ® everyone's job a lot easier at the Festival . The Board agreed that U they had done a marvelous job. Comm. Gerkin asked the Supt. to m ascertain the added costs , if any, regarding the Festival and. to give Comm. Gerkin an accounting . Parking Enforcement Program City Engineer Novelli reported that Supt. of Public Works Dougherty wanted the Board to know that the Parking Enforcement Program began on June 3, 1985 . REPORT OF CITY ENGINEER: Tin Can CitT y Engineer Novelli reported that the demolition of the Tin Can facility is complete. There is still a concrete slab to deal with and plans are underway to remove all or part of that slab , depending on where the new building will be located. Elm Street Widening Project City Engineer Novelli stated that the Superintendent was directed to solicit bids again on this project . He discussed with the Supt . the possibility of perhaps negotiating the bid price with the contractor who was the low bidder on the job , which he did. City Engineer Novelli briefly described three items that could come out of the contract without affecting the quality of the job . With those items out the price would drop from $65 ,000 to $49 ,999 . City Engineer stated that with the changes discussed, if the project was put out to bid again, it was a possibility that there might be more contractors who would bid on it . The Board requested that this project be rebid as was stated in the May 22 , 1985 Board Resolution. Stewart Park Sewer Project City Engineer Novelli commended the Engineering and Utilities ` Division for deleting 900 lineal feet of sewer lateral from the Stewart Park Sewer Project. The contract amount for the job was $21 , 000 ; the City's crew did the job for less than $8,000 . The Board expressed their thanks to Walter Happel and his crew for a job well done. Sidewalk Complaints City Engineer Novelli mentioned that questions on the sidewalk contract had come up at the June 5 meeting of Common Council . There had been some complaints made from residents on Delaware Avenue that the contractor was working at 6 :00 P.M. and that good sections of sidewalk were being removed and bad sections left in place . pie explained the reason for the complaints and has directed the con- tractor not to work after 5 : 00 P.M. The matter should be cleared up by now. 232 -4- June 12 , 1985 Advertising Projects City Engineer Novelli reported that he is advertising two projects this month. One is the rehabilitation of the 60 foot dam and the other is the rehabilitation of two concrete water tanks , one on Coddington Road and one on Elm Street . , He will be soliciting bids for those projects very soon. State Street Brick Removal City Engineer Novelli stated that East State Street brick removal started on June 12th. He said that it appeared to him that the contractor was taking reasonably good care of the bricks . The bricks will be stockpiled at South West Park. City Engineer Novelli said that the contractor had estimated that it would take about 16 days for brick removal , but at the rate he is going it will be only 8 or 9 days . STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Donation to 'City Cemetery Mrs. Sylvia Coleman Elkins has graciously donated $500 to the City Cemetery. The donation has been deposited by the City Chamberlain into a cemetery account, the interest from which shall be used for cemetery maintenance. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the donation from Mrs . Elkins , in memory of Joseph and Jennie Coleman, 'be accepted with thanks , and that the Superin- tendent be directed to convey the sentiments of the Board to Mrs . Elkins . Carried Unanimously Request for 'Pa ment '- William Downin ' Associates . By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the following payment requests from William Downing Associates for professional services rendered in connection with the new Community Services Building, be approved in the amount of $27, 358. 19 . - Work completed through schematic design phase $11 ,636 .44 - Work completed through design development phase 11 , 754 . 25 - Geotechnical investigation and evaluation 351967 . 50 $27,358 . 19 Carried Unanimously Request for Payment - Adelaide Environmental Health Consultants By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Adelaide Environmental Health Consultants for services rendered in connection with air monitoring during asbestos removal , at the demolition site of the Community Services Building, be approved in the amount of $5 ,177 . 55 . Carried Unanimously Request for Payment - John Ingram By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That a payment request from John Ingram for engineering services performed in connection with the East State Street Rehabilitation Project, be approved in the amount of $504 . Carried Unanimously Request for Payment '- Zebrowski & Associates ,- -Inc . By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That a payment request (final) from Zebrowski & Associates , Inc. , for services performed in connection with the demolition and removal of debris at the Community Service Center , be approved in the amount of $41 ,930 . 00 . Carried Unanimously -5- June 1.2 , 1985 233 Request for Payment - T. G. Miller Associates p .c. By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the following payment requests from T. G. MilI.er Associates p. c. , for surveying and mapping services in connection with Collegetown Improvements, be approved for payment: May 31 , 1985 $�SSS0 . 00 April 30 , 1985 - $4 ,11.7 . 50 Carried Unanimously Letter from Advocates for the Handicapped Inc. Comm. Gerkin read a letter which he receive as Chair of the Streets , Facilities, Parks and Refuse Committee . The contents of the letter from Advocates for the Handicapped, Inc. , are as follows : "June 10, 1985 Bud Gerkin, Chair Streets, Facilities , Parks, and Refuse Committee 0 Board of Public Works 0 116 Mitchell Street ® Ithaca, New York 14850 Dear Bud, m Q Thank you for so promptly addressing our concerns and requests . Please convey our thanks to Mr. Barber and Ms . Chock for attending last week's meeting as well . The map of the city's curb cuts will be very helpful for our members . Please let us know if you or Mr. Barber have any further thoughts or possible solutions to the parking problems near the Dewitt Mall or the west end of the Commons . Your advice and information about the traffic flow, light times , and limitations of changes due to state DOT requirements was quite helpful . Some of these problems do not have easy or quick solutions . Your willingness to discuss the problems people face in this community in regard to access is very refreshing. We look forward to working with you in the future . Sincerely, SUSAN RUFF, President Advocates" FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese: Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No . 11 , in the amount of $60 ,091 . 79 , for the General Fund, and in the amount of $2 ,611 .95 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater -Treatment Plant (Abstract No . 13) , which have been reviewed by the SJS sub-committee, be approved in the amount of $1 ,467, 516 .61 . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel Appointment Thomas W. West has successfully passed the Civil Service test for Assistant Engineer. Resolution By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That Thomas W. West be permanently appointed to the position of Assistant Engineer in the Engineering Division, effective May 21 , 1985 , at a salary of $15 , 837 . Carried Unanimously 234 -6- June 12, 1985 PARKING, TRAFFIC AND TRANSIT COMMITTEE: Collegetown Development -' Par ing__Facilit Bid Return At the meeting of the Common Council held on June 5, 1985 , the following resolution was passed. "WHEREAS, the City of Ithaca has established a. capital project for the construction of a parking garage, street improvements and a park in Collegetown, and WHEREAS, the total budget established for the Collegetown Redevelop- ment Project is $2 . 5 million, and WHEREAS, the City of Ithaca has received bids for the construction of the parking garage and portions of the park and street improve- ments , and WHEREAS, all of the bids received exceed the budgets for the construction of these projects ; NOW, THEREFORE, BE IT RESOLVED, That Common Council hereby recommends that the Board of Public Works reject all bids for the Collegetown Redevelopment Project and notify all bidders of this action." Resolution By Comm. Stone: Seconded by Comm. Albanese RESOLVED, That this Board of Public Works rejects the bids received on May 16 , 1985 , in connection with the Collegetown Redevelopment Project. Carried Unanimously Handicap 'Parking Comm. Stone reported that at the meeting of the Parking, Traffic and Transit Committee, the matter of handicapped parking was dis- cussed. The Committee has decided to do a 60-day trial period on Meter No. 769 , which is at the corner of Buffalo and Cayuga Streets in an area where the Committee feels a handicapped parking space will work. If it is found, during that trial period, that it is in any way dangerous or it is not convenient , then it will be revoked and a space elsewhere will be tried. Comm. Stone stated that the Committee is starting to look at areas that can be helpful to those persons who must have some way of parking near where they need to go. Police Department Policy on Parked Cars Comm. Stone reported on the action she had taken after reading a letter in the Ithaca Journal written by Harold Cohen concerning the policy of the Police Department on ticketing and towing parked cars . She explained that Cohen's letter was very detrimental to the Police Department and after a long discussion with two people at the Police Department she was happy to report to the, Board that the policy of the Police Department was different than what had been stated in Mr. Cohen' s letter. She briefly described to the Board what action is taken by the Police Department under different circumstances regarding parked cars and when and why they are towed. Comm. Stone also learned that Mr. Cohen had talked to Chief Herson before his letter was written, as well as requesting and receiving a copy of the Parking Ordinance. There was discussion on the floor on the matter of ticketing and towing parked cars . Sign Ordinance Comm. Stone reported that a Sign Ordinance for new businesses had been discussed at the Commons Advisory Board Meeting because of problems that have ocrui•red at Center Ithaca since renovation started there . Sr:, said that great effort was made on behalf of i - 7- June 12 , 1985235 the Commons Advisory Board and she gave special thanks to Carol. Spence, Jean Deming and Peggy Underwood for their time and energy in coordinating a solution to the problem. ADJOURNMENT: On a motion the meeting adjourned 4 : 55 P.M. Callista F. Paolangeli John C. Guten-erge6/ Deputy City Clerk r . Mayor O O 0 U CO Q BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE June 12, 1985 13156 Harotd FaAAett G2122 39.77 13157 Jo6eph O. C.i,abchi G2122 39.77 13158 Raeph Vann F2144 50.00 13159 Jaaait .Fane G2122 378.00 13160 Ithaca Coun.t)cy Ctub G2122 275.24 13161 City o j Ithaca.-Gene ae Fund F2144 39.78 G2122 112.07 13162 Congee PaZen6can F2142 39.90 13163 Atbaneae Ptumb.i.ng F2650 169.81 G2650 113.20 13164 City o j Ithaca.-Caps tat Fund F2 8 03 165.04 13165 GPP Inc. G2650 647.33 13166 GPP Inc. G2122 36.77 13167 Conne t Univetca-c ty G2120 630674.88 13168 City of Ithaca-Capctat Fund G2803 9,647.53 13169 Conat 16te PooZa F2142 200.00 Pd. 13170 Mu. Avety F2142 200.00 Pd. TOTAL $864.53 TOTAL $74,964.56 APPROVED BV FINANCE COMMITTEE 1754 Onondaga Suburban Foo", Inc. A1710 28.47 1755 U-Hain A1710 296.67 1756 Ithaca Amateur So6tbatt A66oci.ati.on A2705 4,600.00 1757 Ithaca Amateur SoStbaU A6dociati.on A1710 141.01 1758 ILF Financ i.at Conp. A1710 800.42 1759 Le6tie Mittteberg A1710 25.00 TOTAL $50,891.57 BOARD OF PUBLIC WORKS PROCEEDINGS 237 CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. June 26 , 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Gerki.n , Nichols , Shannon, Stone ABSENT: Commissioner (1) - Carpenter OTHERS PRESENT: Supt. o Pu lic Works - Dougherty Asst. to Supt. of Public Works - Priore City Engineer - Peter Novelli City Attorney - Stumbar City Controller - Spano Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli (D Purchasing Agent - Clynes 0 Ithaca Transit Supervisor - Carpenter O C ) PLEDGE OF ALLEGIANCE: CO Mayor Gutenberger led all present in the Pledge of Allegiance Q to the American Flag. MINUTES: Approval of Minutes of June 12,' '1985 Meeting By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That the Minutes of the June 12, 1985 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Nic ols requested the substitution of the resolution in Item C, Purchases - Water Treatment Plant, the original resolution being already on the Agenda. Comm. Nichols also requested the addition of Item D, Bid Return - Manhole Adjustment Rings . No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Ger in requested the addition of Item E, Request for Payment John Ingram. No Board member objected. Parking, Traffic and Transit Committee Comm. Stone requested the addition of-Item B, which is a report _ on the request for parking at 210 West Green Street. No Board member objected. REPORT OF SUPERINTENDENT AND STAFF : Executive Session Superintendent of Public Works Dougherty requested that the Board go into Executive Session after the regular meeting to discuss a personnel matter. 238 v2- June 26, 1985 Request for Parking Meter Checker Personnel Supt. of Public Works Dougherty reported t at one of the City' s permanent full time people (Pauline Emerson) is very ill and will be out of work for quite some time. He said that in order to keep the program of meter enforcement going at the same level as at the present time he is requesting that the Board grant him the authority to hire two temporary part-time people to fill the " position of Mrs . Emerson. Referral Resolution By Comm. Albanese: Seconded by Comm. Gerkin RESOLVED, That the Superintendent of Public Works Doughertyts request for authority from the Board to hire two temporary part- time people to act in an emergency situation, be referred to the Finance, Personnel and Administration Committee to work out some details concerning the Supt. 's request, and IT IS FURTHER RESOLVED, That Supt. Dougherty be allowed to take whatever action is necessary to resolve the situation in the manner that seems most appropriate, with the approval of the Finance, Personnel and Administration Committee. Carried Unanimously REPORT OF OTHER DEPARTMENT HEADS: East State Street Project City Engineer Novelli reported that the contractor plans to have all the bricks removed on the East State Street project by the end of this week. He stated that so far there had been only two complaints: dust and rough conditions . The use of calcium chloride to control dust was held up until the project had been underway for a week because its use is rather messy. He hired a local man to apply water whenever needed, starting at 6 :00 A.M. in the morning. The. water has helped and the dust situation seems to be under control . The rough conditions are mainly due to the manholes and other castings in the street as City Engineer Novelli made the decision to remove them and plate them with steel . He stated that as the brick is removed on Mitchell Street, the castings will also be removed and plated so that they can be reset before th.e asphalt paving begins . City Engineer Novelli believes the project, at present, is about twenty days ahead of the original schedule . WATER AND SEWER COMMITTEE: Revised Grant Agreement By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, on October 24 , 1984, the Board of Public Works accepted and authorized the Superintendent of Public Works to sign the Federal and State Grant Agreements for the combined Federal Pro- ject No. C-36-1095-03, and t ry -3- June 26 , 1985"t"9 WHEREAS, the estimated project cost eligible for Federal Aid has been revised from $25,652, 245 to $25 ,399 ,315 , and for State Aid has been revised from $3,670,663 to $3,631, 36.3 as per the May 1985 Amendment to the Federal Assistance Application to reflect bids received on Segment I , which modified totals and a slight: modification. in administrative costa: r NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works to sign the revised Grant Agreement for the combined Federal Project No . C-36-1095-03 on behalf of the joint owners : The City of Ithaca, Town of Ithaca and the Town of Dryden, as approved by the SJS Committee on June 17, 1985. Carried Unanimously Authorization to Retain Stearns $ Wheler to Prepare Bid Documents - IAWWTP By Comm. Nichols : Seconded y Comm. Gerkin O WHEREAS, Stearns and Wheler prepared plans and specifications for twelve monitoring stations at key intermuni_ci.pal locations in 1983 0 as part of the combined contract documents for Federal Project 0 No. C-36-1095-03, which stations were subsequently declared U ineligible for Step 3 Construction funds , and m WHEREAS, such stations are needed to administer cost sharing Q provisions of the Intermunicipal Sewer Agreement with metering begin ning in January 1986 desirable and have been established as a Capital Project; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works that the Superintendent of Public Works is authorized to execute an agreement to retain Stearns and Wheler to: 1) Update design drawings and specifications to reflect material improvements since 1983 2) Modify design drawings and specifications to stand alone as a bid ready set of Contract Drawings 3) Incorporate location, technical and efficiency recommendations of the City Engineer and Town Engineer into Contract Drawings 4) Incorporate other improvements as the Superin= tendent may deem necessary This work to be done as described in an attached proposal dated June 12, 1985 , at cost, plus a professional fee, not to exceed $13,900 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Purchases - Water Treatment Plant By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the 1985 Authorized Equipment List for the Water Fund be amended to include the purchase of the following Equipment: 1 . A new circulating heater pump for the lab incubator to replace existing one, at a cost not to exceed $340 . 2 . A new laboratory still to replace existing one, at a cost not to exceed $780 . 240 -4- June 26 , 1985 BE IT FURTHER RESOLVED, That an amount not to exceed $1 ,120 be transferred from Water Treatment Plant Account . F8330-496 , Laboratory Supplies , to Account F8330-250 , Other Equipment, subject to approval by the Budget and Administration Committee and the Common Council . Carried Unanimously Bid Return - Manhole Adjustment Rings One—BiU was received on June 19, 1985, for supplying manhole adjustment rings . Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the contract for supplying manhole adjustment rings be awarded to National Utility Products Company of Cleveland. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Par Watc Comm. Ger in reported that he had met with David Drumheller, the person who had suggested the creation of a park watch at Stewart Park. Mr. Drumheller is actively trying to get an organization of volunteers together for such a park watch. and he was asked to document any infractions that he might see and the Committee would review those infractions at a meeting when Mr. Drumheller was present. Comm. Gerkin explained that the Park Watch is very much like the Neighborhood Watch. The Committee has favorably listened to Mr. Drumheller and when he gets an organization set up, the Committee will proceed from there . Discussion was had about the different kinds of complaints that have been lodged by people visiting Stewart Park. Comm. Gerkin mentioned that reducing the speed limit to 10 miles per hour was suggested. However, it was reported that the speed limit was originally 10 miles per hour and it was raised to 15 miles per hour because that is the speed limit in other parks in the area. Request for Payment - Broome Ind. Construction, Inc. By Comm. Gerkin: Seconded y Comm. S annon RESOLVED, That a payment request from Broome Ind. Construction, Inc. , for services rendered in connection with the reconstruction of South Aurora Street Bridge, be approved in the amount of $2,304 . 28. Carried Unanimously Request for Payment 'Sear-Brown As'sociates',' P.C. By Comm. Gerkin: Seconded y Comm. Shannon RESOLVED, That a payment request from Sear-Brown Associates , P.C. , for professional services rendered in connection with the Seneca Street Garage, per agreement, be approved in the amount of $638.69. Carried Unanimously Request for Payment - R. L. Bates General Contractor By Comm. Gerkin: Seconded by Comm. Nichols R. RESOLVED, That a payment request from R. L. Bates General Contractor, for repaving East State Street and Mitchell Street, be approved in the amount of $29 ,944 .00 . Carried Unanimously Request for Payment - John Ing_ram By Comm. Germs S o ded by Comm. Shannon RESOLVED, That a payment request from John Ingram for inspection services in connection with the East State Street Repaving Project, for the period June 10, 1985 to June 21 , 1985 , be approved in the amount of $574 . 00 . Carried Unanimously -5- June 26 , 198941 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By C—omm. Albanese: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract #12 , in the amount of $53,386 . 55 for the General Fund, and in the amount of $30 ,433.07 for the Water and Sewer Fund, be approved fc Z payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Appointment - Linda Ebert By Comm. Albanese: Sec onded by Comm. Stone RESOLVED, That Linda Ebert be appointed as Bus Driver in the Transit Division, at $5.97 per hour, effective July 1 , 1985 . Carried Unanimously O Appointment - Jeffrey Sweet O By Comm. Albanese: Seconded by Comm. Shannon RESOLVED, That Jeffrey Sweet be appointed Motor. Equipment Operator 0 in the Streets & Facilities Division, at $6 . 25 per hour, effective C) June 30 , 1985 . Carried Unanimously Q Budget Meetings Comm. Albanese reported that he had received a memo from Supt. Dougherty that the budget review process would be starting after July 30 . Budget meetings will be held every Tuesday in August, at 5 : 00 P.M. , in Supt. Dougherty's office . He invited the entire Board to attend in order to have the greatest amount of input in this budget review process . PARKING, TRAFFIC AND TRANSIT COMMITTEE: Proposal' Revise Tr :ns'fer Polic etween Transit 'Sys't'ems The Transit Supervisor is proposing the following -revised policy on transfers between local transit systems: Presently, Ithaca Transit accepts free transfers from Northeast Transit, Tomtran and East Ithaca Transit. NET, Tomtran and EIT accepts Ithaca Transit transfers with a reduced fare. Tomtran Outbound example: 1. Board IT bus, pay .35¢ ^ receive transfer. 2. Board Tomtran bus , pay .65� plus transfer. TOTAL LINKED TRIP $1 .00 Inbound example: 1 . Board Tomtran bus , pay $1 .00 - receive transfer. 2. Board IT bus , pay .00� plus transfer. TOTAL LINKED TRIP $1 .00 NET Outbound example: 1 . Board IT bus , pay .35� receive transfer. 2 . Board NET bus , pay .15� plus transfer. TOTAL LINKED TRIP . 50� Inbound example: 1 . Board NET bus , pay . 50� - receive transfer. 2 . Board IT bus , pay .00� plus transfer. TOTAL LINKED TRIP . 50� EIT EIT fare is the same as IT, therefore, free exchange of transfers . 242 -6- June 26 , 1985 This procedure was used to encourage intersystem use while still maintaining current fare/distance levels . Since the other systems charge a reduced fare with transfer on the outbound trips , a reduced fare with transfer on the inbound trips for Ithaca Transit is proposed. Tomtran Outbound example: 1 . Board IT bus , pay .35� - receive transfer. 2 . Board Tomtran bus , pay .90¢ plus transfer. TOTAL LINKED TRIP $1 . 25 Inbound example: 1. Board Tomtran bus , pay $1 .00 - receive transfer. 2 . Board IT bus , pay . 25¢ plus transfer. TOTAL LINKED TRIP $1 . 25 NET Outbound example: 1 . Board IT bus , pay .35� - receive transfer. 2 . Board NET bus , pay .40� plus transfer TOTAL LINKED TRIP . 75� Inbound example: 1 . Board NET bus , pay . 50� - receive transfer. 2 . Board IT bus , pay . 25� plus transfer. TOTAL LINKED TRIP . 75� EIT Free exchange of transfers . Chemung Transit The policy is the same as for Tomtran except Chemung Transit would be billed for all inbound transfers collected, at . 25¢ each, on a monthly basis . Resolution By Comm. Stone: Seconded by Comm. Nichols RESOLVED, That the policy, as presented, be referred to the Parking, Traffic and Transit Committee . Carried Unanimously Request for Special Parkin at 210 West Green Street omm. Stone reported that the request of Gregg Lln enfelser, of Belcor Real Estate, for some type of monthly parking permit or permission to have a meter bagged in front of or near 210 West Green Street, had been discussed by the Parking, Traffic and Transit Committee and it was decided that the Board would notify Mr. Lindenfelser that it would be impossible to grant such requests on a person-to-person basis and explain to him the _ reasons for such a decision. Resolution By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works hereby denies the request of Gregg Lindenfelser, of Belcor Real Estate , for a special parking permit or the bagging of a meter in front of or near 210 West Green Street, which is his place of business , and that he be so notified. Zarried Unanimously ADJOURNMENT: On a motion the meeting adjourned into Executive Session at 4 :45 P.M. to discuss personnel matters . allista F. Paolang i ohn C. Gutenbe_rger Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE June 26, 1985 1760 James Garrison A1710 $ 25.00 1761 Carol Lin A1710 25.00 1762 Peter Sarkus A1710 25.00 1763 Japat Sharma A1710 30.00 1764 Jim Carey A1710 25.00 1765 George Lambrou A1710 25.00 1766 L. W. Morse A1710 25.00 1767 Jason Fane A1710 25.00 1768 Ping Lei Wang A1710 25.00 1769 Liang C. Ku A1710 25.00 1770 Trustees, YMCA Assn. A1710 155.78 1771 Walter Wiggins, Esq. A1710 117.50 1772 NYS Electric & Gas Corp A1710 58.72 1773 Margaret Landau A1710 44.94 1774 Jessica Doss A1710 216.36 1775 Transit Insurance Co. A1710 4,523.35 TOTAL $5,371.65 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 243 CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. July 1.0 , 1.985 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Carpe7.-. {, i , Nichols , Shannon, Slone OTHERS PRESENT: Supt. of Public Works - Dougherty City Engineer - Novelli Asst . to Supt . of Public Works - Priore City Controller - Spano Purchasing Agent - Clynes Deputy City Clerk - Paolangeli City Attorney - Stumbar Common Council Liaison - Hoffman Deputy City Controller - Cafferillo O O PLEDGE OF ALLEGIANCE: ® Mayor Gutenberger led all present in the Pledge of Allegiance U to the American Flag. m eL MINUTES: Approval of Minutes of June 26,1985 Meeting By Comm. Nichols : Seconded y Comm. Albanese RESOLVED, That the Minutes of the June 26 , 1985 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Finance, Personnel an Administration Committee Comm. Albanese requested the addition of Item B - Report on Parking Meter Checker Vacancies . No Board member objected. Streets, Facilities , Parks and Refuse Committee Comm. Gerkin requested the addition of Item F, Payment Request - E & R General Construction, Inc. ; and the further addition of Item G, Payment Request - John Ingram. No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Park Watc Project David Drumheller addressed the Board concerning the project he has been trying to put together referred to as the "Park Watch". His main concern at the present time is the speed limit at Stewart Park (15 mph) , which Mr. Drumheller feels is too fast because there are so many very young people who visit Stewart Park with their families . He does not feel that the reasons given by City officials for not reducing the speed limit at Stewart Park from 15 mph. to 10 mph. are important enough when weighing those reasons against the life of a child. Mr. Drumheller reported to the Board that he had-,talked with many City officials , starting with the Mayor, asking for approval and support in his project , and he was happy to report that in most cases he had favorable reaction. He men- tioned that until he does have sufficient support he does not wart to recruit volunteers for this project . Mr . Drumheller concluded his address by asking that the Board give its approval and support to him in his park watch endeavor . 244 - 2- July 10 , 1985 Resolution By Comm. Shannon: Seconded by Comm. Nichols RESOLVED, That the request of David Drumheller for the Board' s approval of his "Park Watch" project and its consideration in his request to change the speed limit at Stewart Park from 15 mph. to 10 mph. be referred to the Streets , Facilities , Parks and Refuse Committee for action at the earliest possible date . Carried Unanimously REPORT OF CITY ATTORNEY: License Fee - Wood Motors At the April 24, 1985 Board Meeting, Mr. Robert Wood had requested an exception from the City' s license fee for use of City land at Wood Motors on Elmira Road. That request was denied and City Attorney Stumbar was directed to notify Wood Motors that the fee must be paid. He now reports that he has received the License Agreement, that it has been signed at the fee that was set by the Board. License Fee - Jason Fane City Attorney Stumbar was asked by Comm. Gerkin whether Jason Fane had signed the License Agreement that he has with the City. A signed License Agreement has not been received and City Attorney Stumbar has again written to Jason Fane notifying him that if he does not receive the Agreement he will report back to the Board and will ask the Board what action it would direct City Attorney Stumbar to take to extinguish the obstruction presently existing in connec- tion with the Jason Fane property. City Attorney Stumbar should have a further report at the next Board meeting. REPORT OF COMMON COUNCIL LIAISON: City Charter C aril Alderman Hoffman reported on the Charter changes that would be voted on at the Common Council Meeting tonight. He mentioned the major change would give Common Council and the Mayor the authority to make appointments and the issue has become somewhat confusing because certain changes in the Charter do require a public referendum. There are three versions of the changes that will be presented to Council , and Alderman Hoffman briefly described some of the changes concern- ing appointments . Comm. Nichols reported that he had read all three versions of the changes and had talked with Alderman Schlather to clarify some of the changes that were most confusing . Comm. Nichols felt that there should be more people involved in the Department of Public Works hiring process and believes it will be a mistake to go with changes as now presented, and that more time and thought should be given to the changes before they are voted on. Further discussion followed on the City Charter changes and Alderman Hoffman said that he would make sure that all Council members are aware of the Resolution that was passed by the Board. REPORT OF SUPERINTENDENT AND STAFF : Bridge Program Supt . of Public Works Dougherty reported that sometime ago the City applied for funds in connection with the Comprehensive Bridge Program that the State has under .thei.r Bond Program. Several bridges were included in the application, one being the West Seneca Street bridge over the Inlet, and another one being on North Cayuga Street over Cascadilla Creek. Because the Seneca Street bridge has been included in all of the Route 96 proposals , the application for that bridge was disallowed. However, the City has been notified -3- July 10 , 1985 245 that its application for the North Cayuga Street bridge has been approved in the amount of $100 ,000 for rehabilitation of that bridge and will need a separate agreement between the State and the City. That agreement and detailed instructions are forthcoming . Shade Tree Committee Mayor Guten erger mentioned that Tr(;c Ccmx�i_ttc , a Committee that had been in existence at one time , will be reactivated and that he has names of people who are interested in serving on that Committee. REPORT OF CITY ENGINEER: Elm Street Widening Project City Engineer Novelli reported that he has rebid the Elm Street Widening Project, as directed by the Board at its last meeting. Opening of bids is scheduled for August 13, 1985 . Stewart Avenue Bridge City Engineer Novelli reported that the Stewart Avenue bridge 0 repainting is now underway. The repainting will involve sand- 0 blasting of the entire bridge and the application of three coats 0 of paint. That project should be completed within a month and U there will be one lane of traffic over the bridge during most of m the project. Q Stewart Park Pavilion City Engineer Novelli stated that the Stewart Park pavilion founda- tion replacement is nearing completion. The contractor poured the entire concrete foundation in one day, on July 9 , 1985, and the pavilion should be returned to normal use very quickly. East State Street Repaving Project City Engineer Novelli reported that paving of East State Street is still scheduled for the week of July 15th and he estimates that it will take two or three weeks to complete . WATER AND SEWER COMMITTEE: Payment Request_ - 'Barton & Lo uidice, P.C. By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That a payment request from Barton & Loguidice, P.C. , for engineering services performed in connection with the Water System Improvement Project, in accordance with an agreement dated October 23, 1984, be approved in the amount of $8,980 . 58 . Carried Unanimously Bid Return - Water Meters Bids were- received on June.' 20., 1985 , for supplying water meters . Resolution y Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the contract for supplying water meters be awarded to the Badger Meter Company of Milwaukee , for their bid price as submitted. Carried Unanimously Installation of Water and Sewer Service Lines By Comm, Nichols : Seconded by Comm. Albanese WHEREAS, the Water and Sewer Committee has reviewed rates for installation of water and sewer service lines , and WHEREAS, the existing rate of $18 .00 per lineal foot (including street patch) does not cover the City ' s cost of performing the service work , and allows no provision for the cost of street patching; 246 -4- July 10 , 1985 NOW, THEREFORE, BE IT RESOLVED, That this Board establishes that the rate for installation of 3/4-inch and 1-inch water service lines and 4- inch sewer laterals shall continue to be $18 .00 per lineal foot, and that the estimated cost of the street patch, based on current City rates for street patching, shall be added to the billing , effective immediately. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Sprinkler Service Charges By Comm. Nichols : Seconded by Comm. Albanese WHEREAS, the Water and Sewer Committee has conducted an investigation as to the feasibility of instituting a charge for unmetered fire sprinkler services , and WHEREAS, it was found that it is common practice for water utilities to charge for such services , and WHEREAS, such fire sprinkler services represent a benefit to the customer in terms of increased fire protection and reduced insurance rates , and the City's cost of maintaining these services should be recovered; NOW, THEREFORE, BE IT RESOLVED, That the following schedule of charges shall apply to unmetered sprinkler connections effective with bills rendered and payable October 1 , 1985: $6 . 00 per inch diameter per quarter for each sprinkler service Carried Unanimously Increase in Miscellaneous Fees and Charges (Water & Sewer Rates) By Comm. Nichols : Seconded by Comm. Al anese WHEREAS, certain miscellaneous fees and charges have not been increased to cover the costs of associated services performed; NOW, THEREFORE, BE IT RESOLVED, That the following fees and charges shall be increased: Tapping application fees from_ $2 . 50 to $10 . 00 Testing meters (at request of customer) - from $15 .00 to $30 .00 and BE IT FURTHER RESOLVED, That the Schedule of Water and Sewer Rates shall be revised to incorporate these increases . Carried Unanimously Charge for Meters Comm. Nichols reported that the Water and Sewer Committee had discussed at some length whether or not the City should charge for meters . He stated that although other municipal water systems do charge for their meters , the policy in the City of Ithaca has been to provide meters free of charge, they belong to the City and are replaced and/or maintained by the City at no charge . Comm. Nichols stated that the number of new services would be so few compared to the number of existing services that it would not be fair to charge for new services when all the other people, for all these years , have not been charged for meters and would still continue to have their meters free . Therefore, the Committee decided not to impose a charge for meters . -5- July 10 , 1985 247 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Mod' eski and Masters By Comm. Gerkin: -Seconded y Comm. Stone RESOLVED, That a payment request (Invoice No . 1) from Modjeski and Masters for engineering services performed in connection with the City of Ithaca Bridge Inspectionst. be approved in the amount of $9 , 490 . 23. Carried Unanimously Payment Request - Ithaca Rigging By Comm. Germ: Seconded by Comm. Shannon RESOLVED, That a payment request (Invoice No. 1) from Ithaca Rigging, for services performed in connection with the restoration of the Stewart Park pavilion, be approved in the amount of $13,300 . Carried Unanimously Payment Request - R. L. Bates General Contractor By Comm. Gerkin: Seconded y Comm. S annon. O RESOLVED, That a payment request from R. L. Bates General O Contractor, for services performed in connection with repaving East 0 State and Mitchell Streets , be approved. in the amount of $40 ,473 . 25 . U Carried Unanimously CC Used Vehicle Washer -' Re uest 'for Purchase Q By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, staff has recommended the purchase of a pressure system vehicle washer, with the justification shown in a Memo to Supt. Dougherty from Richard Ferrel , Motor Equipment Maintenance Supervisor, and WHEREAS, no new funds would be needed for the purchase of the washer; NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to purchase a used pressure system vehicle washer from Cornell University, at a cost of $2 , 500 , pending financial approval from the Common Council . Carried Unanimously Payment Request - G.P.P. , Inc. By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That a payment request from G.P.P. , Inc. (final) , for services performed in connection with the Stewart Park sewage collec- tion system, be approved in the amount of $12, 578 . 36 . Carried Unanimously Payment Request - E & R General Construction,' 'I'nc. By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That a payment request from E & R Construction, Inc. , for services performed in connection with the City' s sidewalk program, be approved in the amount of $29 , 866 . 24 . - Carried Unanimously Payment Request - John Ingram By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That a payment request from John Ingram, for inspection services in connection with the East State Street Repaving Project , for the period from June 24 , 1985 to July 5 , 1985 , be approved in the amount of $532 . 00 . Carried Unanimously 248 -6- July 10 , 1985 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No . 13, in the amount of $38 , 257 .09 for the General Fund, and in the amount of $13 ,429 . 06 for the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit - Wastewater Treatment Plant By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 14) , which have been reviewed by the SJS sub-committee, be approved in the amount of $1 , 529,358 . 21 . Carried Unanimously Meter Checker Vacancy Comm. Al anese reported on the existing vacancy among the parking meter checkers . The Committee has been trying to resolve the situation in the most economical way possible and still cover the territory needed to be covered in order to get necessary enforce- ment. Comm. Albanese said that after speaking with City Controller Spano, Peter Malison and Robert Pezdek (.Civil Service) , a solution has been proposed. The problem was whether the hours of the exist- ing part time staff could be extended, on a temporary basis , without repercussion to the City. Peter Malison said there would be no problem; the situation would require that two part time persons work additional hours to cover the territory not now covered by Pauline Emerson' s absence . If necessary, all four part time meter checkers could work additional hours , the cost to the City being payment for the additional hours worked, plus Social Security covering the extra payroll expense. The Committee decided it was better to resolve the situation in this manner rather than to hire new people, buy uniforms and other equipment for them and train them. Discussion was had on how long a period of time will be involved in the emergency situation. It is hoped that some word will be forthcoming from Personnel as to what Pauline Emerson' s plans are for the future. PARKING, TRAFFIC AND TRANSIT COMMITTEE; Parking Meter Report Comm. Stone reported that in the first full month since the additional meter checkers had been working 5 ,953 tickets had been issued and that 3. 70 of that figure was for illegally parked vehicles and the rest of the tickets were for overtime parking . She said that there had been some complaints , both in writing and by telephone, about issuing tickets , but felt that for the most part people are accept- ing the fact that the meters are now being regularly checked. Comm. Stone said that the Committee is to meet with Stuart Lewis , of the DIBA, and hopefully Thys Van Cort, to talk over an idea for dis- counting tickets if paid within 24 hours of receipt . It is felt that merchants need to educate the public with reference to the fact that the first hour of parking in Woolworth' s parking lot is free . ADJOURNMENT: On a motion the meeting adjourned at 5 :30 P.M. (6171—ista F. Paolangel 4ohfin . t berger. Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 10, 1985 13171 INHS F2144 21.42 G2122 14. 28 13172 Ralph Varn F2144 86.70 13173 Alex Cima Bldrs F2144 96.59 13174 Kenneth Brown G2122 38.11 13175 City of Ithaca G2803 512.45 13176 Maguire & Bennett F2142 24.92 13177 Harold Feldman F2142 163.88 TOTAL WR 393.51 TOTAL SR 564.84 TOTAL 958.35 APPROVED BY FINANCE COMMITTEE 1776 Decarolis Truck Rental Inc. A1710 42.24 1777 Ithaca Amateur Softball Assoc. A2705 41600.00 TOTAL 4,642.24 249 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. July 24 , 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Cat.j-- -nfer, Gerkin , Nichols , Stone ABSENT: Commissioner (1) - Shannon Supt . of Public Works - Dougherty OTHERS PRESENT: Asst . to Supt. of Public Works - Priore City Engineer - Novelli Deputy City Controller - Cafferillo City Attorney - Stumbar Common Council Liaison - Hoffman Deputy City Clerk - Paolangeli PLEDGE OF ALLEGIANCE : 0 Mayor Gutenberger led all present in the Pledge of Allegiance 0 to the American flag. 0 ADDITIONS TO THE AGENDA: 0 Finance , Personnel and Administration Committee m Comm. Albanese requested the addition of Item B - Personnel Q matter. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported that he is meeting with the Downtown Ithaca Business Association on July 25, 1985 regarding parking problems . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD : Park Watch Project David Drumheller reported that he had met with Commissioner Gerkin since the last Board meeting. He urged the Board to pass the "Park Watch Program. " Ferris Place 24-Hour Parking Nancy Schuler asked the Board the purpose of designating some streets as 1124 hour parking. " Because of the difficulty in enforcing this regulation it can take as long as 3 or 4 days to remove a car from a 24 hour parking zone . She asked the Board to investigate whether or not a 24 hour parking zone serves any purpose . Pedestrian Safety on East State Street Nancy Schuler urged the Boar to start thinking about a way that pedestrians can safely cross East State Street . Now that the hill has been repaved the speed of the traffic will be even faster than it was with brick paving. The people that live on the south side of East State Street , all of South Hill and all of the small streets branching off East State need to get across the street on foot . The blinking light that is located at State and Stewart Avenue serves as nothing more than a directional signal . She asked that the Board begin thinking of solutions to this problem. Comm. Gerkin responded that he and Traffic Engineer, Frank Gombas have been looking at the situation in this location. Parking, Traffic and Transit Committee will look into both of these problems . -2- July 24, 1985 250 REPORT OF COUNCIL LIAISON: Charter C ange Alderman Hoffman reported that Common Council voted to change the City Charter and to give power to appoint Department Heads to the Mayor with Common Council approval and then give most Department Heads including the Supt . of Public Works the authority to make any appointments below his level. He further commented that Commissioner Nichols appeared at the meeting to voice his objection. There will be a Public Hearing at 4 : 30 p.m. on July 25th in the Mayor' s Office for any interested parties . Human Services Public Hearing Alderman Hoffman reporte t at the Human Services Committee will be conducting a Public Hearing on Handicap Accessibility on July 25th at 7 : 30 in the Council Chambers . The Board is invited to attend. REPORT OF SUPERINTENDENT AND STAFF : Toxic Material Handling City Engineer Novelli reported for Supt . Dougherty that he has received materials from the State Department of Environmental Conservation about handling hazardous and toxic materials and he has asked Asst . Supt. Priore to come up with a policy for the department to handle these matters in the future. CITY ENGINEER REPORT East State treet Reconstruction City Engineer Novelli reported that the East State Street re- construction is still ahead of schedule. The first course of asphalt should be placed by the end of the week, and that will eliminate the dusting problem. Complaints and bills on mufflers hitting the manhole covers have been referred to the contractor and he will pay the owner of the vehicle directly. Stewart Avenue Bridge Painting Project City Engineer Novelli reported that t e bridge was shut down last weekend to give the contractor a chance to go in and sand .WW* blast the deck and prime it without having traffic to contend with. The project is on schedule. STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Payment Request - John Ingram By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from John Ingram for inspection services in connection with East State Street Repaving Project during the period 7/8- 7/19, be approved in the amount of $635. 25 . Carried Unanimously Payment Request - R.L. Bates By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from R.L. Bates, General Contractor, for services in connection with the East State Street Repaving Project , be approved in the amount of $60,318. 63. Carried Unanimously Payment Request - Ithaca Rigging By Comm. Gerkin: Seconded by Comm. Carpenter RESOLVED, That a payment request (invoice No. 2) from Ithaca Rigging for services performed in connection with the restoration of the Stewart Park pavilion, be approved in the amount of $7 , 562 . 00 . Carried Unanimously Payment Request - T. G. Miller, p.c. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from T. G. Miller Associates , p. c. for professional services in connection with surveying and mapping for Collegetown Improvements , be approved in the amount of $3, 396 .25. Carried Unanimously -3- July 24, 1985 251 Stewart Park - Request for Use The Ulysses Watch Ancient Fy e $ Drum Corps has requested that they be allowed to hold the North American Muster here in Ithaca. This event would take place in Stewart Park on August 1 , 2 and 3 of 1986. Staff has gone over the detailed use of the park for this event and recommends its approval . Resolution By Comm. Gerkin: Seconded by Corn,;, Stone RESOLVED, That the request from ter:- Ulysses Watch Ancient Fyfe & Drum Corps for the use of Stewart Park on August 1 , 2 and 3 of 1986, be approved. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Park Watch Program The committee has studied the proposal to establish a "park watch" in Stewart Park and recommends the following: 0 Resolution 0 By Comm. Gerkin: Seconded by Comm. Stone 0 RESOLVED, That the concept of the "park watch" program as pre- C) sented, be approved with the stipulation that the existing 15 m.p.h. speed limit in Stewart Park be retained. Q Discussion followed on the floor regarding the 15 m.p.h. speed limit in Stewart Park. Amendment to Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the resolution be amended to read that the existing 15 m.p.h. speed limit in Stewart Park be reduced to 10 m.p.h. Discussion followed on the floor. A vote on the resolution resulted as follows : Gerkin - Nay Nichols - Aye Stone - Aye Carpenter - Aye Albanese - Aye Carried Main Motion as Amended RESOLVED, That the concept of the "park watch" program as pre- sented. be approved with the speed limit in Stewart Park being reduced to 10 m.p.h. A vote on the Main Motion as Amended resulted as follows : Gerkin - Aye Nichols - Aye Stone - Aye Carpenter - Aye Albanese - Aye Carried Unanimously South Hill Parks A letter was received in 1984 from Mr. Frank Moon regarding proposed changes for the South Hill mini-parks . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the South Hill Civic Association be advised that at this time there are no plans to change these parks or increase the level of maintenance . Discussion followed on the floor. It was suggested that Andrea Lazarski of the Planning Department might be able to address this letter and talk to the South Hill Civic Association regarding their concerns and interest in developing this mini-park. 252 -4- July 24, 1985 Referral Resolution By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That the resolution on South Hill Parks be referred to Andrea Lazarski , Neighborhood Planner. Carried Unanimously Ithaca Festival Expenses - Resolution By Comm. Gerkin: Seconded by Comm. Carpenter WHEREAS, the City of Ithaca expended $2 , 857. 82 in direct costs for the 1985 Ithaca Festival . and WHEREAS, the cost to the City seems to be increasing each year, now, therefore , be it RESOLVED, That the Common Council be requested to consider establishing a $2 , 500 ceiling on Department of Public Works expenses for the 1986 Ithaca Festival. Discussion followed on the floor. Comm. Gerkin presented list of expenses incurred by the City during the festival weekend. A vote on the resolution resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese : Seconded by Comm. Carpenter RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract #14 in the amount of $68 , 464. 71 for the General Fund, and in the amount of $16, 832 . 49 for the Water and Sewer Fund, be approved for payment . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously James McGinnis - Demotion By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That James McGinnis be demoted to the position of Truck Driver in the Streets and Facilities Division at the salary of $6. 24 per hour, effective July 22 , 1985. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Request for Payment - Sear-Brown Associates, . c. By Comm. Stone : Seconded y Comm. Nichols RESOLVED, That a payment request from Sear-Brown Associates, p. c. for professional services rendered in connection with the schmetic design phase and design development phase of the Collegetown Garage , be approved in the amount of $1,695. 65 . Carried Unanimously West State Street Parking Lot -_ Report Comm. Stone reported that t e West State Street Parking lot has now been changed over to metered and permit parking. REPORT OF SPECIAL COMMITTEES: Comm. Albanese reported on a meeting with Southside Community Center regarding the ongoing problem of trying to work out a contract solution. Progress is being made and it will be M .. going to the Budget and Administration Committee for their consideration at a later date . ADJOURNMENT: On a motion the meeting was adjourned at 5 : 00 p.m. Callista F. Paolangeli John C. Gu enber er Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 24, 1985 13178 Rene A. Sylvester G2122 59.35 13179 Linda Schutt F2144 288.00 13180 Scott & Ellen Schaffee G2122 99.92 13181 Joseph J Brenhus F2144 1634.03 13182 Town of Ithaca F2650 89.84 13183 Zebrowski Assoc. F2650 150.00 13184 Valentine Assoc. F2144 953.37 G2122 48.21 13185 Town of Ithaca G2374 361.54 13186 Norse Chain Co. G2120 175.00 13187 Town of Ithaca G2374 335.35 13188 Towr, of Ithaca G2374 273.61 13189 Town of Ithaca G2374 157.87 13190 Town of Ithaca G2374 129.77 13191 Town of Ithaca G2374 453.43 13192 Town of Ithaca G2374 412.28 13193 Dryden Sewer Dist # 2 G2374 566.00 TOTAL 3115.24 TOTAL 3072.33 APPROVED BY FINANCE COMMITTEE 1778 Tallman & Sherwood A1710 85.98 1779 Thomas J. Lukas, Esq. A1710 25.00 1780 New York State Electric & Gas Corp. A2560 78.00 TOTAL 188.98 253 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 14, 1985 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Carpenter, Gerkin, Nichols, Shannon Stone OTHERS PRESENT: Supt . of Public Works - Dougherty City Engineer - Novelli Asst . to Supt . - Priore City Controller - Spano Deputy City Controller - Cafferillo Purchasing Agent - Clynes Assistant Engineer - Barber Community Development Administrator - Goldwyn Council Liaison - Hoffman Commons Coordinator - Deming O City Clerk - Rundle O City Attorney - Stumbar 0 PLEDGE OF ALLEGIANCE: U Mayor Gutenberger led all present in the Pledge of Allegiance to m the American flag. Q MINUTES: Approval of Minutes of July 10 , 1985 meeting By Comm. Nichols : Sec nded by Comm. Stone RESOLVED, That the Minutes of the July 10, 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously Approval of Minutes of July 24, 1985_ meeting By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the minutes of the July 24, 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS: Presentation of Conference of Mayors Employee Recognition Award - DPW Employees Mayor Gutenberger, on behalf of the City of Ithaca and the Conference of Mayors , presented John Harding of the Water and Sewer Division with a certificate for 25 years of loyal and dedicated service to the city. Adam Carmen of the Parks Forestry Division, who was unable to be present due to an illness in the family will be presented a certificate at a later date . Public Hearing - Sidewalks Resolution to Open Pu lic Hearing By Comm. Albanese : econded by Comm. Gerkin RESOLVED, That the Public Hearing on Sidewalks be opened. Carried Unanimously Wanda Holub , 115 Cook Street reported to the Board that she has replaced 3 slabs of sidewalk and is continuing replacement of the remaining ones . Asst . Engineer Barber informed Ms . Holub that she needs to acquire a sidewalk permit . Warren Kurtzman, on behalf of Cornell Radio Guild, 227-231 Linden Avenue , spoke to the Board regarding the Sidewalks in front of their property. Cornell Radio Guild believes there are gas tanks under the sidewalks and the Radio Guild plans to remove the gas tanks and repair drainage pipes and the sidewalk. The work should begin by the end of the month. 254 -2- August 14 , 1985 Asst . Engineer Barber recommended that the Board approve this request . He will work with the property owner on this project . Carol Mapes , representing Gertrud H. Barsch, owner of the property at 138 Linden Avenue reported to the Board that repairs have begun on the sidewalk but that they have a brick driveway which they wish to retain. She showed pictures to the Board. Comm. Stone questioned the difference in height between the concrete sidewalk and the brick driveway and wished to be assured that there would be no hazard to persons with poor sight or poor walking ability. Ms . Mapes responded that when the concrete is put in for the sidewalk it will be completely level with the brick. Asst . Engineer Barber stated that the raper sidewalk grades are not being set . If the grade is ri_g t---then:=he_=has:_no-objection to the bricks . r City Engineer Novelli stated that if the city sets the lines and grade and if it is built tb those specifications he will have no objection. Resolution to Close Public Hearing By Comm. er in: Seconded by Comm. Albanese RESOLVED, That the Public Hearing on Sidewalks be closed. Carried Unanimously ADDITIONS TO THE AGENDA: Par ing, ra is an Transit Committee Comm. Stone stated that she will have a brief report. No Board member objected. Finance, Personnel and Adinistration Committee Comm. Albanese requested the addition of Item—C - Report on the Finance Budget hearing. No Board member objected. COMUNICATIONS FROM THE MAYOR: Mayor Guten erger has received renewed requests from merchants in the Collegetown area about permit parking in the city lot in Collegetown. Comm. Stone responded that she will have a report on this item today and will have a resolution on the matter at the next Board meeting. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Linda Tsang, 220 Giles Street spoke to the Board requesting permission for an existing stairway to her house to stay where it is . It is now on city property. She is also asking to change the curbline of her driveway because it is very narrow and dangerous . In addition she asked permission to build a very low retaining wall in the driveway, which is also city property. She showed pictures to the Board of what she would like to do. Supt . Dougherty responded that she should consult her attorney and have him draw up a legal description of the location of the stairs so the city can grant a license for her continued use . City Attorney Stumbar stated that if Ms . Tsang will bring him a copy ;,f her deed and a copy of the map he could use a sty-ward licensing agreement for the encroachment . He also c _.ggested it might be helpful for her to consult an attorney. A street permit from the Engineer ' s Office must be obtained for work on the retaining wall and curb cuts . -3- August 1_4 , 1985 255 David Daoud, 208 Dryden Road, owner of King David Restaurant, spoke to the Board regarding an increase in his water bill. His water bill has increased 10 fold in 6 months . He also complained to the Board about the parking situation in the Collegetown area, due to the construction going on there. Comm. Nichols responded to the problem of the increase in the water bill . When Mr. Morgan of the Water and Sewer Division investigated, he found there was greater usage due to a leak in the ladies commode. Once this situation had been corrected his bill returned to normal. Because of a number of unanswered questions with regards to this bill it was suggested this matter be referred back to committee. Resolution to Refer to Committee : By Comm. Nichols : Seconded by-Co-mm. Gerkin RESOLVED, That the matter of the water usage for the King David restaurant be referred back to the Water & Sewer Committee. Discussion followed on the floor. 0 Mayor Gutenberger requested that Paul Bennett, Attorney for 0 Mr. Daoud, be present at the meeting. . 0 A vote on the resolution resulted as follows : U Carried Unanimously m Q REPORT OF CITY ATTORNEY: Encroachment of Jason Fane Property, 7 206-208 Dryden Road City Atty. Stumbar reported on the status of the encroachment of the Jason Fane property at 206-208 Dryden Road. It is his recommendation that the matter be sent back to committee, that the city' s offer of license agreement be rescinded and that we go to court and get an injunction against the encroachment . Mayor Gutenberger stated that the Building Commissioner will not issue a certificate of occupancy until the bill is paid. Resolution By Comm. Nichols : Seconded by Comm. Shannon RESOLVED, That the Board rescind the resolution of May 8, 1985 authorizing the City Attorney to negotiate a lease with Mr. Fane and that the City Attorney be directed to take the appropriate legal action. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF COUNCIL LIAISON: Youth Facility Alderman Hoffman reported that he attended the meeting of the Youth Facility Design Committee. The architects goal for having the drawings ready to go to bid is August 22, 1985. Curbline Parking Alderman Hoffman reported that the resolution that was passed by the Board regarding curbline parking is on the agenda of the Charter and Ordinance Committee for this month. Handicap Access and Pedestrian Traffic Alderman Hoffman thanked Supt . Dougherty for attending the special Public Hearing on handicap access and for answering questions and comments from the people who attended. There were many good suggestions , some of which can be implemented very easily. All of the suggestions will be listed in the report to be presented by the city' s consultant in September. 5 -4- August 14, 1985 Alderman Hoffman received a copy of a letter sent to the Mayor from Challenge Industries with concern about the access at the bottom of State Street . Alderman Hoffman hopes the Board will take the problem of pedestrian access under active consideration. Comm. Stone responded that the committee is having a special meeting regarding the pedestrian traffic problem at 3 : 30 p.m. on Wednesday, August 21st in the Superintendent ' s Office. It was suggested that Challenge Industry be invited. REPORT OF CITY ENGINEER: East State Street Paving City Engineer Novelli reported that the paving of East State Street was completed on August 14 , 1985 . Bank Stabilization of Fall Creek City Engineer Novelli reporteU that staff has finished the design of the bank stabilization for Fall Creek and Stewart Park.This project was funded by some county money for stream banks erosion control . The city received $15 , 000 for the project . Pedestrian and Bicycle Underpass City Engineer Novelli reported that staff has finsihed design on the pedestrian and bicycle underpass at the West State Street bridge at the Octupus . This will give pedestrians and bicylists unimpeded access under the Octupus . Money is available for this project with Community Development funds. The project will be done on a negotiated contract basis . Advertising for Bids City Engineer Novelli stated that advertising for bids for the following three projects was done on August 15. 1 . Repairs to the Seneca Street Parking Garage , Phase 1. 2 . Restoration of 2 concrete water tanks at Elm Street and Coddington Road. 3. Construction of wastewater lagoons for the Water Treat- ment Plant . Bids will be opened on these three projects on September 5 . WATER AND SEWER COMMITTEE: Authorization to Bid - Construction of IWWTP Monitoring System By Comm. Nichols : Seconded by Comm. Carpenter WHEREAS, Stearns & Wheler have modified the design drawings and specifications for the construction of the Ithaca Wastewater Monitoring Stations to stand alone as a bid-ready set of Contract Documents , and WHEREAS,. such stations are necessary to administer cost sharing provisions of the Intermunicipal Sewer Agreement , and have been established as a Capital Project , and WHEREAS, a Capital Project was established by the City to be shared by the Town of Ithaca and Town of Dryden in same percentages as the construction costs for the Ithaca Area Wastewater Treatment Plant ; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Super- intendent of Public Works to bid the construction of the Monitoring Stations Project , and be it further RESOLVED, That the project be advertised on August 15 , 1985. Carried Unanimously Authorization to Retain Stearns $ Wheler - IAWWTP By Comm. Nichols : Seconded by Comm. Ger in WHEREAS, Stearns & Wheler have modified the design drawings and specifications for the construction of the Ithaca Wastewater Monitoring Stations to stand alone as a bid-ready set of Contract Documents , and -5- August 1.4, 1985 WHEREAS, certain services are required during the Bidding 257 and Award Phase , including preparation of bid documents , preparation of Addenda as required and a canvass .of bids , and WHEREAS. Stearns & Wheler have submitted a proposal dated June 12 , 1985 to assist the Owner in the Bidding Phase, provide two 1-day field trips to the site for electrical observation and final inspection by a qualified. engineer, and provide shop drawing review; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Super- intendent of Public Works to retain Stearns & Wheler to perform work during the Bidding Phase and a portion of the Construction Phase at a cost plus professional fee , not to exceed $7, 200. 00 Carried Unanimously Payment Request - Stearns & Wheler By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services rendered in 0 connection with the Ithaca Area Wastewater Treatment Facilities , 0 be approved: ® -Design of Additions & Modifications , Step II . . . . . . . $777. 24 -Development of Industrial Pretreatment Program U Step I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $148. 19 Carried Unanimously Q Plumbing Inspector - Salary By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, a review of the work performed by the Plumbing Inspector has shown that the job requirements and performance exceeds the previous functions of the position, and WHEREAS, the position of Plumbing Inspector will be re-evaluated; now, therefore , be it RESOLVED, That the salary of the Plumbing Inspector be increased to $23,444, which is Step 10 of the 1985 Compensation Plan of the Administrative Unit , subject to approval of the Common Council and effective the first pay period after such approval. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Public Hearing on Sidewalk Asserssments By Comm. Gerkin: Seconded y Comm. Nichols WHEREAS, a public hearing as required by the City Charter was held on August 14, 1985 to afford property owners an opportunity to show cause why they have not complied with a final notice to have their sidewalks repaired, and WHEREAS, 11 owners served with final notice have failed to comply; now, therefore, be it RESOLVED, That the Superintendent of Public Works be authorized to cause the repair of said sidewalks as reported to the Board, and upon completion of such repair, certify the cost thereof to this Board for levy against the respective properties as provided by the City Charter. Carried Unanimously Payment Request - Sear-Brown Associates , P.C. By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request from Sear-Brown Associates , P. C. for professional services rendered in connection with the Seneca Street Garage be approved in the amount of $4 , 283. 30. Carried Unanimously -6- August 14, 1985 258 Pa ment Requeszt - Modjeski & Masters By Comm. Gerkin: seconded by Comm. Albanese RESOLVED, That a payment request (No . 2) from Modjeski $ Masters for engineering services rendered in connection with bridge inspections for the City of Ithaca, be approved in the amount of $2 , 833. 57 . Carried Unanimously Payment Request - Barton & Lo uidice , P.C. By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That a payment request from Barton & Loguidice , P.C. for engineering services rendered in connection with the Water System Improvements Project , be approved in the amount of $18, 386. 45 . Carried Unanimously Payment Request - R.L. Bates By Comm. Gerkin: seconded y Comm. Shannon RESOLVED, That a payment request from R.L. Bates , General Contractor, for services in connection with the East State Street Repaving Project , be approved in the amount of $216,728 . 54. Carried Unanimously Payment Request - John Ingram By Comm. Gerkin: Seconded y Comm. Shannon RESOLVED, That a payment request from John Ingram for inspection services in connection with the East State Street Repaving Project during the period 7/22-8/9 be approved in the amount of $1, 116. 50. Carried Unanimously Payment Request - V. Giordano Construction By Comm. Gerkin: Seconded by Comm. Carpenter RESOLVED, That a payment request from V. Giordano Construction $ Supply for replacement of walk under the City' s sidewalk program, be approved in the amount of $323. 75 . Carried Unanimously Award of Bid - Elm Street Widening Bids were received on July 30, 1985 for the Elm Street Widening Project . Resolution By Comm. Gerkin: Seconded by Comm. Carpenter RESOLVED, That the contract for the Elm Street Widening Project be awarded to Fratto Construction of Geneva for their bid price of $49, 000. Discussion followed on the floor . A vote on the resolution resulted as follows : Ayes (5) - Albanese , Shannon, Carpenter, Gerkin, Nichols Nay (1) - Stone Carried NYS DoT Request to Use City Routes as Detour NYS DoT has -requested permission to use State Street from Floral Avenue to Meadow Street and Meadow Street and Elmira Road from State Street to the south City line , as a detour in connection with replacement of a bridge on Route 13A in . the Town of Ithaca. Resolution By Comm. Gerkin: Seconded by Comm. Shannon WHEREAS, the staff has investigated this request , and WHEREAS, NYS DoT has agreed to provide and maintain the detour signage in connection with the proposed detour; now, therefore , be it -7- August 14, 1985 259 RESOLVED, That the Board of Public Works does approve this request , and be it further RESOLVED, That the Common Council be regested to authorize this use of City streets . Carried Unanimously GIAC Multi-Purpose Room By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That the Ithaca Board of Public Works award the contract for the proposed GIAC Multi-Purpose Room Improvements to Danby Builders , of Ithaca, New York, lowest responsible bidder, in the amount of $13,000, and be it further RESOLVED, That the funding for these improvements are to come from the City of Ithaca' s Community Development Program. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously 0 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: 0 —Au—Ti t 0 By Comm. Albanese: Seconded by Comm. Gerkin (.) RESOLVED, That bills audited and approved by the Finance Committee [Y] as listed on Abstract #15 in the amount of $1.17, 305 . 28 for Q the General Fund, and in the amount of $30, 095. 13 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 15) which have been reviewed by the SJS sub-committee , be approved in the amount of $694, 170. 51. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Appointment of Junior Engineer By Comm. Albanese : Seconded by Comm. Carpenter RESOLVED, That Liliana Roldan be provisionally appointed to the position of Junior Engineer in the Engineering Division at an annual salary of $13, 843, effective September 3, 1985. Carried Unanimously Report on Budget Meeting Comm. Albanese gave a report on the budget meetings that .the Finance Committee have been holding with Department Heads . He invited all Board members to the meetings that - are held at 5 : 00 p.m. every Tuesday at the Streets & Facilities building. The final Board approval of the budget is scheduled for August 28. PARKING, -TRAFFIC AND TRANSIT COMMITTEE: Parking Permits - Dryden Road Parking Lot Comm. Stone reported that the committee has discussed the problem of permits in the Dryden Road lot and there will be a resolution at the next Board meeting. REPORT OF SPECIAL COMMITTEES: Repair of Bridge to Octupus Supt . Dougherty reported that the repairs to the bridge at the Octupus started on August 14. Each lane will be closed down for approximately five days . It is estimated the job should take about one month. ADJOURNMENT: On a motion the meeting was adjourned at 5:38 p.m. osep A. Rundle �`9 � o n C. Guten erger City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE Augu6t 14, 1985 13194 M.A. Bongi.ovanni, F 2140 64.34 13195 RonatZd Ron.6va.ZZe G2122 97.25 13196 Jame6 lacoveZZi. G2122 73.58 13197 Ithaca City Schoot D.cAtAi.ct F 2650 14.68 13198 U.S. Dept. ob AgA icuZtune G2120 1#005.12 1 3199 Anmany Ptumbing 6 Mechan.i.cat Contcacton6 F 2144 50.25 13200 Thoma6 MCCaAAick F 2144 403.20 13201 Mo6e6 Paten F 2144 415.28 G2122 91.27 13202 Nichota6 Chacona F 2144 137.05 TOTAL 1,084.80 TOTAL 1,267.22 APPROVED By FINANCE COMX41TTEE 1781 Richard Panbonb A1710 139.32 1782 E6.t. o6 Mun.ieZ Ingham A1710 305.45 1783 Dn. 8 Mu. OZ.i.veh Gumb6 A1710 55.92 1784 Thoma6 J. Condon A1710 20.00 1785 J. Kay A1710 25.00 1786 Mach.f n,i,6-t Locat 1607 A1710 217.51 1787 Joseph E. O6-tAow A1710 705.27 TOTAL 10,468.47 261 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 28, 1985 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Carpenter, Gerkin, Nichols, Shannon, Stone ABSENT: Asst . to Supt . of Public Works - Priore OTHERS PRESENT: Supt. of Public- Works - Dougherty City Controller - Spano Deputy City Controller - Cafferillo City Engineer - Novelli City Attorney - Stumbar Deputy City Clerk - Paolangeli Council Liaison - Hoffman 0 Purchasing Agent - Clynes 0 Alderman - Killeen 0 PLEDGE OF ALLEGIANCE: (� Mayor Guten erger led all present in the Pledge of Allegiance (n to the American flag. Q MINUTES: Approval of Minutes of August 14 , 1985 Meeting By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That the Minutes of the August 14 , 1985 meeting be approved as recorded by the City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Parking, Traffic and Transit Committee Comm. Stone requested the addition o the following items : Item B - Dryden Road Parking Lot Item C - Signal Light on East State Street No Board member objected. Finance , Personnel and Administration Committee Comm. Albanese requested an additional resolution under Item B - Appointment. Comm. Albanese also requested the addition of Item C - Approval of 1986 Budget Requests . No Board member objected. REPORT OF CITY ATTORNEY: Lrrlot nr� T�cn dune Prv�ert�r Enrr�uylTment vuua.e --n l/uJVn City Attorney Stumbar reported at Jason Fane paid the $4500. 00 in arrearages for the encroachment of his property at 206-208 Dryden Road. He was given a temporary certificate of occupancy contingent on what the Board is going to do on this date. If the Board does not accept the license agreement there is no certificate of occupancy that is going to be granted. City Attorney Stumbar has been holding the $4500. 00 in escrow and that money would be returned and the city will attempt to have the encroachment removed form the city' s property. If the Board does pass the proposal on the license then the city would keep the money and sign the license agreement . REPORT OF COUNCIL LIAISON: Sout si e Community Center Alderman Hoffman reported that the study committee mtr lasr week and made progress toward a proposed agreement which it hopes to bring to Council and Board of Public Works during September. 262 -2- August 28, 1985 Se tember Agenda for Common Council Alderman Hoffman reported that t e Board' s proposed amendment of the curb line parking ordinance is on the agenda for the Council ' s September meeting and the Plumbing Inspector' s salary is on the agenda for the Budget and Administration Committee for the 29th. If it passes B&A, it will also be on the Council agenda for September. Pedestrian Bridges - Stewart Park Alderman Hoffman reported that a month ago he sent a memo to the Superintendent that the two pedestrian bridges at Stewart Park lacked a ramp at either end which made it difficult for handicapped persons and bikers . He thanked Supt. Dougherty for putting the ramps at all four ends of the bridges . REPORT OF SUPERINTENDENT: Bridge at the Octu us Supt. Dougherty reported that repairs to the bridge at the Octupus are approximately 75% complete. Final lane repairs should be completed by the 6th of September. REPORT OF CITY ENGINEER: Silt Dam Report City Engineer Novelli reported that the Water and Sewer crews have started cleaning the contents of the silt dam this week. This is something that should be done periodically so that the silt is trapped in that dam and does not clog up the 60 foot reservoir. Water Treatment Plant Report City Engineer Novelli reported that a study for electric power cost reduction is proceeding. Chief Engineer Steve Baker has been instrumental in this study and implementing the results . The measures that he has instituted so far have saved the city $2 , 000 on last months electric bill. Elm Street Widening Project City Engineer Novelli reported that the Elm Street widening project is proceeding. NYS E&G has moved their power poles out of the way and the telephone company is now transferring their cables from the old poles to the new ones . WATER AND SEWER COMMITTEE: Payment Requests-- Stearns & Wheler By Comm. Nichols : beconded by Comm. Gerkin RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of Wastewater Monitoring Stations, be approved: 1. Basic Services for June . . . . . . . . . . . . . . . . . . . . $ 162. 50 Professional Fee for June. . . . . . . . . . . . . . . . . . 32 . 50 $ 1.,5. 0 2 . Basic Services for July. . . . . . . . . . . . . . . . . . . $ 8,933.41 Professional Fee for July. . . . . . . . . . . . . . . . . 1, 786. 68 $10, 720. 09 Carried Unanimously Bid Return - Concrete Water Reservoirs Bids were received on August 27 , 1985 for the restoration of concrete water reservoirs at Elm Street and Coddington Road. Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That ;;lie contract for the restoration of concrete water resp-, voirs at Elm Street and Coddington Road. be awarded �. uume Industrial Construction Corp. of Binghamton, New York for their low bid price of $63, 933. 00 . Carried Unanimously -3- August 28, 1.985 263 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Ithaca Rigging By Comm. Gerken: Seconded y Comm. Stone RESOLVED, That a payment request from Ithaca Rigging for services rendered in connection with the restoration of the Stewart Park pavilion, be approved in the amount of $9, 207.38. This is a final payment . Carried Unanimously Payment Request - John Ingram By Comm. Gerkin: Seconded y Comm. Albanese RESOLVED, That a payment request from John Ingram for inspection services rendered in connection with East State/Mitchell Streets repaving for the period 8/12 through 8/23, be approved in the amount of $631. 75. This is a final payment . Carried Unanimously License for Encroachment at 206-208 Dryden Road By Comm. Gerkin: Seconded y Comm. Shannon WHEREAS, the owner of the property at 206-208 Dryden Road has signed a license agreement for the encroachment at that O address , and O WHEREAS, the terms for this license are agreeable to the 0 City Attorney; now, therefore , be it U m RESOLVED, That the Board of Public Works hereby grants a Q license to the owner for the continued encroachment at 206-208 Dryden Road. Carried Unanimously Bid Return - GIAC Entrance Reconstruction Bids were received on August 23 for the reconstruction of the entrance to the Greater Ithaca Activities Center. Resolution By Comm. Gerkin: Seconded by Comm. Shannon RESOLVED, That the contract for the reconstruction of the entrance to the Greater Ithaca Activities Center be awarded to Welliver Construction, of Elmira, New York, for the amount of $15, 300 . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Au it By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 16 in the amount of $67 , 148 . 38 for the General Fund, and in the amount of $19 , 630. 30 for the Water and Sewer Fund, be approved for payment , and it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel Appointments and Promotion T e Superinten ent of Public Wor s as appointed Eric Datz to the position of Building Systems Supervisor in the Streets and Facilities Division effective September 9, 1985, at an annual salary of $22 , 940 , which is the minimum grade under the 1985 Executive Union Contract , and he requests the Board's concurrence . Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the Board approve the appointment of Eric Datz to the position of Building Systems Supervisor in the Streets and Facilities Division effective September 9, 1985, at an annual salary of $22 , 940 . Carried Unanimously 264 -4- August 28, 1985 .. The Superintendent of Public Works has appointed Brian J. Carman to the position of Storekeeper in the Streets and Facilities Division effective August 26, 1985 , at an annual salary of $10 , 171. 00 , and he requests the Board' s concurrence. Resolution By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the Board approves the appointment of Brian J. Carman to the position of Storekeeper in the Streets and Facilities Division effective August 26, 1985 at an annual ./ salary of $10,171. 00 . Carried Unanimously The Superintendent of Public Works has promoted David R. Hoaglin to the position of Automotive Mechanic in the Streets and Facilities Division effective September 3, 1985, at the rate of $5. 79 per hour, and he requests the Board' s concurrence. Resolution By Comm. -Albanese : Seconded by Comm. Nichols RESOLVED, That the Board approves the promotion of David R. Hoaglin to the position of Automotive Mechanic in the Streets and Facilities Division effective September 3 , 1985 at the rate of $5. 79 per hour. Carried Unanimously Appointment - Junior Engineer By Comm. Albanese : Seconded by Comm. Nichols WHEREAS, at the August 14, 1985 meeting of the Board of Public Works the Board authorized the appointment of Liliana Roldan to Junior Engineer, and WHEREAS, Ms . Roldan has requested a minimum of $18, 218, which is Step 7 of the 1985 Compensation Plan of the Administrative Unit , and WHEREAS, the City Engineer recommends that Ms . Roldan' s education and experience justify the higher salary; now, therefore, be it RESOLVED, That the Board approves the Superintendent of Public Works ' appointment of Liliana Roldan to Junior Engineer at a salary of $18 , 218 , Step 7 of the 1985 Compensation Plan, effective September 9, 1985 , subject to approval of the Budget and Administration Committee of the Common Council. Carried Unanimously 1986 Budget Requests - General Fund Comm. Albanese reported on preparation of the 1986 Budget. He thanked 'Supt . Dougherty and the staff who had put so much time and effort in the budget process . Comm. Albanese and Supt . Dougherty answered questions from Board members . Comm. Nichols stated that in regard to the additional staff in the Department of Public Works , the 4 new part-time staff memebers in the Parking Division more than pay their salaries with the stepped up enforcement and collection of parking fines . Resolution By Comm. Albanese : Seconded by Comm. Carpenter WHEREAS, Staff has prepared budget requests after much delibera- tion, and WHEREAS, the Finance & Personnel Committee has held weekly meetings with staff since August lst of this year, and -5- August 28, 1985 265 WHEREAS, the committee has reviewed the requests and the potential programs represented by these requests ; now, therefore, be it RESOLVED, That the General Fund budget requests presented by the committee , be approved and presented to the Mayor, City Controller and Common Council for their consideration. Discussion followed on the floor. The Mayor thanked Comm. Albanese , the committee and staff for doing such a fine job and for getting the budget to him on time. A vote on the resolution resulted as follows : Carried Unanimously Comm. Nichols commented on the cost of salt and cinders and asked that the salt policy be reviewed by the Streets and Facilities Committee. Comm. Gerkin agreed to review the policy with his committee. O 1986 Budget Requests - Water Fund O Comm. Albanese reported on the Water Fund Budget . 0 Discussion followed on the floor . U (n 1986 Budget Requests -_ Sewer Fund Q Comm. Albanese reported on tFie Sewer Fund Budget . Discussion followed on the floor. Resolution BY Comm. Albanese : Seconded by Comm. Carpenter WHEREAS, staff has prepared budget requests after much delibera- tion, and WHEREAS, the Finance $ Personnel Committee has held weekly meetings with staff since August 1st of this year, and WHEREAS, the committee has reviewed the requests and the potential programs represented by these requests ; now, there- fore , be it RESOLVED, That the Water & Sewer Fund budget requests pre- sented by the committee , be approved and presented to the Mayor, Controller and Common Council for their consideration. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Seneca Way crosswalk By Comm. Stone. Seconded by Comm. Carpenter WHERFAq, investigation has shown that there is a safety need for a shorter crosswalk over Seneca Way just north of East State Street , and WHEREAS, this can be accomplished only by increasing the size of the traffic island at this location; now, therefore, be it RESOLVED, That the Superintendent be authirized to apply to the NYS Department of Transportation for a permit to do this work. Carried Unanimously Dryden Road Parking Lot - Report Comm. Stone reported that effective September 1, 1985 there will be 16 permit spots in the Dryden Road Parking Lot . If there is a need for more permit parking, the committee will take another look at the area. -6- August 28, 1985 �6 E� Signal Light on East State Street By Comm. Stone : Secondedby Comm. Gerkin RESOLVED, That a traffic signal will be installed at the corner of East State Street and Stewart Avenue as soon as feasible. Discussion followed on the floor. Comm. Stone stated that by necessity it must be a light that can be changed to a blinker in bad weather or low traffic periods . The crosswalk for pedestrians will be on the east side of Stewart Avenue . .,, A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: On a motion the meeting was adjourned at 5 : 27 p.m. Calli - a . Paolangel ' o n C. Gutenberger --`� Deputy City Clerk %Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE August 28, 1985 13203 Howard Johnson's G-2122 83.01 13204 Joseph 0. Ciaschi G-2122 31.11 13205 Cornell University F-2144 26.31 G-2122 17.54 13205 John D. Mac Lean F-2144 159.36 13207 Village of Odessa F-2144 273.47 13208 Clarence Reed &Helen BrownF-2144 464.80 13209 Paolangeli Contractor G-2122 73.58 13210 James Iacovelli G-2122 73.58 13211 Pamela Sackett G-2122 46.21 13212 Paul T. Sealey G-2122 132.61 13213 Earl Carpenter G-2122 378.00 13214 Bill Avramis F-2144 81.06 G-2122 116.43 13215 R.L. Bates F-2142 250.60 13216 Bill Avramis F-2144 1,692.04 13217 Bill Avramis G-2122 1,074.72 TOTAL $2 ,947.64 TOTAL $2,026.79 1788 Robert Teitelbaum A-1710 15.00 1789 Richard Dennis A-1710 25.00 1790 Helen Ryerson A-1710 15.00 1791 J. Kay A-1710 25.00 1792 James W. Carey A-1710 25.00 1793 Richard Patterson A-1710 15.00 1794 Lawrence Hull A-1710 25.00 APPROVED BY /FINANCE COMMITTEE !ems BOARD OF PUBLIC WORKS PROCEEDINGS 267 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 11, 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Carpenter, Gerkin, Stone, Nichols OTHERS PRESENT: Supt. of Public Works - Dougherty Asst . to Supt . of Public Works - Priore City Engineer - Novelli Asst. City Attorney - Bennett Council Liaison - Hoffman City Controller - Spano Deputy City Contoller - Cafferillo Purchasing Agent - Clynes Alderman - Killeen Deputy City Clerk - Paolangeli PLEDGE OF ALLEGIANCE: O Vice Chair Stone le all present in the Pledge of Allegiance O to the American flag. 0 Mayor Gutenberger arrived to Chair remainder of meeting. U (n MINUTES: Q Ap roval of Minutes of August 28, 1985 Meeting By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the Minutes of the August 28, 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Water an Sewer Committee Comm. Nichols requested that Item C - King David' s Restaurant water bill be changed from possible resolution to resolution. Comm. Nichols requested the addition of Item D - Payment Request - L. Richard Stumbar. No Board member objected. Finance , Personnel and Administration Committee Comm. Albanese requested the addition of Item C - Personnel Appointment . No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Sean Killeen, 111 Orchard Place, Alderman for the 4th Ward thanked the Board on behalf of the 4th Ward residents for the job on the resurfacing of East State Street and for the future installation of a traffic light at Stewart Avenue. He also wished to bring to the Board' s attention the problem with the Tomtran Bus . During the summer months it used Seneca Street to come downtown. Now that State Street is finished he asked the Board to call upon Tomtran to follow the route of Stewart Avenue to State Street and then downtown. Supt . Dougherty will speak with Tomtran about the problem. REPORT OF COUNCIL LIAISON Plumbing Inspector Salary Alderman Hoffman reported that at the Common Council meeting on September 4 , the salary recommended by the Board for the Plumbing Inspector was approved for the indiviuu;,; that is now serving in the job . The Council wants to reserve the right to possibly _modify it if a new person fills that job, depending on his or her qualifications . 268 -2- September 11, 1985 Amendment to the Curb Line Parking Ordinance Alderman Hoffman reported that Common Council approved the amendment to the Curb Line Parking. Floral Avenue - Request from NYS DoT Al erman Hoffman reported that t e request from the Department of Transportation to use a detour when they are replacing a bridge on Floral Avenue was tabled. Council wants to know how long the project is going to take . The Fire Department also has some concerns . Supt . Dougherty responded that he will look into the matter and report back to the Board. Southside%City Study Group Alderman Hoffman reported that there is a meeting on September 12th. There should be a proposed agreement coming from that meeting to bring back to the city. He suggested that the matter be placed on the Streets and Facilities Committee agenda so that there will be time for Council to act in October. REPORT OF SUPERINTENDENT: Bri e Inspection Report Supt . Dougherty reported that he has received the Bridge Inspection Report from Modjeski & Masters . It is a detailed inspection of 28 bridges in the city and recommends items that should be corrected. This report is available in the Superintendent ' s Office. REPORT OF ASST. TO THE SUPT. OF PUBLIC WORKS Introduction o f Building Systems Su ervisor Asst . to Supt . Priore introduced the new Building Systems Supervisor Eric Datz to the Board. REPORT OF CITY ENGINEER: Elm Street Widening Project City Engineer Novelli reported that the ELm Street widening project is 50% complete. Green Street Improvements Project City Engineer Novelli reporte that the Green Street Improvements project has been started with city forces . Stewart Avenue Bridge City Engineer Novell! reported that the Stewart Avenue Bridge repainting project is complete. Comm. Nichols asked what happens to all the sand and debris that has fallen into the creek from the sandblasting and repair to the Stewart Avenue Bridge. City Engineer Novelli responded that eventually it will wash into the lake but that should not cause any problems . Introduction of Junior Engineer City Engineer Novelli intro uced the new Junior Engineer Liliana Roldan to the Board. Youth Bureau Design City Engineer Novelli reported that the advertising of bids �w=. for the Youth Bureau Building was done on September 11-, with a tentative bid opening date of October 9, 1985. Plans are available in the City Engineer' s Office if Board members would like to look at them. William Downing, architect for the project gave a presentation of the New Yn�ith Bu.feau Building and answered questions from u... r �.,�crs . City Engineer Novelli suggested that the Design Committee meet after the opening of bids on October 9 to come up with a recommended list of alternates and present that to the Board on October 23 . They would then make a recommendation to the B&A and Common Council meeting on November 6th. -3- September 11, 1985 It was suggested by Mr. Downing that the bid date be moved 269 to October 16th. The Board agreed to move the date to October 16 at 3: 00 P.M. WATER AND SEWER COMMITTEE: Bid Return - Construction of Wastewater Lagoons Bids were received on September 5 for the Construction of Wastewater Lagoons . Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the contract for the construction of wastewater lagoons be awarded to Louis Picciano Sr. Corp, for their bid price of $465, 250. 00. Carried Unanimously Payment Request - Empire Soils Investigations , Inc. By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That a payment request from Empire Soils Investigations , Inc. for services performed in connection with monitoring stations at the Ithaca Area Wastewater Plant , be approved in the amount of $1, 000. 00. Q Carried Unanimously O King David' s Restaurant Water Bill - Resolution O By Comm. Nichols : Seconded by Comm. Gerkin U WHEREAS, the owner of King David' s Restaurant at 208 Dryden m Road has requested relief from a high water and sewer bills Q (billed in the name of Jason Fane) and, WHEREAS, the Committee feels there are exceptional hardships and circumstances involved due to construction; now, therefore, be it RESOLVED, That the late penalities on the May and August bills , in the amount of $76 . 33 due on said bill be expunged, and be it further RESOLVED, That the bill be paid in three equal installments due on September 16; October 15 and November 15, 1985, the latter payment to be in addition to the full payment of the November 1, 1985 bill , and be it further RESOLVED, That the failure to make the payments on these dates will result in the immediate shut-off of water service. Carried Unanimously Payment Request - L. Richard Stumbar , Esq. By Comm. Nichols : Seconded y Comm. Ger in RESOLVED, That a payment request from L. Richard Stumbar, Esq. , for legal services performed in connection with monitoring stations at the Ithaca Area Wastewater Plant , be approved in the amount of $157 . 50 Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Sear-Brown Associates , P. C. By Comm. Gerkin: Secon e by Comm. Carpenter RESOLVED, That the following payment requests from Sear-Brown Associates , P. C. for professional services rendered in connection with the Seneca Street Garage be approved: 1 . Period of Service-June 3 through July 28 , 1985 . . . . . . $ 320. 00 2 . Period of Service-July 1 through July 28, 1985 . . . . . . $6,494. 36 Carried Unanimously Payment Request - Modjeski & Masters y Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That a payment request (No. 3) from Modjeski $ Masters for engineering services rendered in connection with bridge inspections for the City of Ithaca, be approved in the amount of $1 , 269 . 62 . Carried Unanimously 270 -4- September 11, 1985 Payment Request - Empire Painting and Wallpapering By Comm. Gerkin: Seconded y Comm. Stone RESOLVED, That a payment request (final) from Empire Painting and Wallpapering for painting of Stewart Avenue Bridge be approved in the amount of $50 , 160 . 00. Carried Unanimously Payment Request - R.L. Bates By Comm. Gerkin: Secon e y Comm. Albanese RESOLVED, That a payment request (final) from R.L. Bates , General Contractor, for services in connection with the East ° State Street Repaving Project , be approved in the amount of $115, 740. 63. Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Au i t By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 17 in the amount of $48, 897 . 99 for the General Fund, and in the amount of $13,038.. 56 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (abstract No. 16) which have been reviewed by the SJS sub-committee, be approved in the amount of $1, 270, 956 . 20. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel A ointments Tie Supt. of Public Works has made the following appointments and he asks the Board' s concurrence : 1 . Francis Ellis , Jr. to the position of Auto Mechanic Helper in the Streets and Facilities Division at $5 . 14 per hour, effective September 16 , 1985 . 2 . Michelle Fabi to the position of permanent part-time Parking Meter Checker in the Streets and Facilities Division at $4 . 60 per hour, effective September 16, 1985. 3. Debra Sudnikovich to the position of permanent part-time Parking Meter Checker in the Streets and Facilities Division at $4. 60 per hour, effective September 17 , 1985. Resolution By Comm. Albanese : Seconded by Comm. Gerkin: RESOLVED, That the Board of Public Works approves the appointment of Francis Ellis , Jr. to the position of Auto Mechanic at $5 . 14 per hour, effective September 16, 1985 ; Michelle Fabi to the position of permanent part-time Parking Meter Checker at $4. 60 per hour, effective September 16, 1985 ; Debra Sudnikovich to the position of permanent part-time Parking Meter Checker at $4. 60 per hour, effective September 17, 1985 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT nz Restoration of Seneca Street Garage , Phase I - Parking Bid Return Bids were received on September 5 , for the restoration of the Seneca Street Garage , Phase I - Parking. Resolution By Comm. Stone : Seconded by Comm. Gerkin , RLS3LVED, That the contract for the Restoration of the Seneca Street Garage , Phase I - Parking, be awarded to Architectural Finishes , Inc . for their bid price of $117 , 459 . 50 . Discussion followed on the floor . - 5- September 11 , 1985 2'71 A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: On a motion the meeting was adjourned at 5 : 15 P.M. Callista F. Paolangeli Jo . Guten erger Deputy City Clerk V6r 0 U m Q BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 11,1985 a 13218 Circel Square Co. F-2122 146.39 13219 Sherry Kadlac F-2144 12.92 F-2122 8.61 13220 Town of Newfield F-2378 227.91 13221 Albanese Plumbing F-2144 384.72 13222 Super #8 Motel F-2144 587.31 G-2122 399.24 13223 City of Ithaca F-2801 59.40 TOTAL $1,272.26 TOTAL $554.24 APPROVED BY FINANCE COMMITTEE 1796 Catherine A. Conklin A-1710 688.79 1797 Stephen Russell A-1710 95.07 1798 Hiram Roberts A-1710 46.04 TOTAL $829.90 BOARD OF PUBLIC WORKS PROCEEDINGS 273 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 25, 1.985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Carpenter, Gerkin, Nichols , Stone OTHERS PRESENT: Supt . of Public Works - Dougherty Asst . to Supt . of Public Works - Priore City Engineer - Novelli Council Liaison - Hoffman Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli Purchasing Agent - Clynes City Attorney - Stumbar Transit Supervisor - B. Carpenter Motor Equipment Maintenance Supervisor - Richard Ferrell O PLEDGE OF ALLEGIANCE: O Mayor Guten erger leU all present in the Pledge of Allegiance 0 to the American flag. . U co MINUTES: Q Approval of Minutes of September 11 , 1985 Meeting By Comm. Carpenter : Seconded by Comm. Stone RESOLVED, That the Minutes of the September 11 , 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously DELETIONS FROM THE AGENDA: Parking, Traffic and Transit Committee Comm. Stone requested the wit rawal of the resolution - Agenda Item A - Request to Change Fine Structure on Meter Parking. No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Dorothy Sholeen, 206 N. Titus Avenue, presented a petition from the residents of N. Titus Avenue requesting the improvement of the condition of the curbing along the creek side of N. Titus Avenue. They also request that the street be cleaned more often. She also spoke to the Board about employing youth workers to improve public green space . The neighborhood would decide what they wanted done and provide supervision for these people. The Mayor has agreed that the city would pay youth workers for this project . Mayor Gutenberger referred the matter of the curbing and the youth workers to the Streets , Facilities , Parks and Refuse Committee. REPORT OF COMMON COUNCIL LIAISON: Southside Community Center Alderperson Hoffman reported that the Human Services Committee has discussed the proposed agreement with Southside Community Center and recommends that the responsibility for custodial and maintenance and utilities be transferred from the DPW to the Southside and that Southside be given a grant each year based on a program review by the city. The Human Services Committee ' s proposal will be going to B&A on September 26 and go to Common Council for the October meeting. Coy Glen Bridge Replacement Al erperson Hoffman reported on the matter of the Coy Glen Bridge replacement by the NYS DoT. The Fire Chief has some concerns about disruption of traffic patterns and he is suggesting a temporary bridge be built just to the side of the current bridge so that traffic could still flow. He has not yet received a response from DoT. 274 -2- September 25 , 1985 Six Mile Creek Study Committee Memo Alderperson Hoffman reported he has received a memo from Alderperson Peterson on behalf of the Six Mile Creek Study Committee requesting that the city look into the purchase of a piece of property that is up for sale on Route 79 between the highway and the watershed. The matter was referred to the Water and Sewer Committee for review and report back to the Board. City/County Meeting regarding Social Services Department Alderperson Hoffman reported that the City is continuing to meet with the County in reference to a location for the Department of Social Services . The newest possibility is Emerson Electric at the top of Turner Place. Apparently these two buildings are acceptable to the DSS. One question is whether the city could provide bus service to those buildings . Transit Supervisor Carpenter is looking into the matter. Comm. Nichols requested that the matter be referred to the Parking, Traffic and Transit Committee for study. REPORT OF SUPERINTENDENT: Office Paper Recycling Program Supt . Dougherty reported that City Hall has started an Office Paper Recyling Program and there are drop off points on. each floor. NYS DEC Construction Management Evaluation on WWTP Project Supt . Dougherty reported that NYS DEC Has conducted a Construction Management Evaluation on the city' s Wastewater Treatment Plant project . Supt . Dougherty read the following section from the evaluation letter: "Based on the construction management evaluation it appears , that the City and their consultant are properly managing the construction phase of the city' s construction grant project . This is a reflection of the diligent and conscientious efforts Y of the parties involved. " Supt. Dougherty stated that the staff, all of our Engineering Department, the consultant staff, Barbara Eckstrom, the Finance Department , the Purchasing Agent and everyone involved is included in these comments . They have been doing an excellant job. ASST. TO SUPERINTENDENT REPORT: State Street Repair Complaints Asst . to Supt . Priore reported that the stone that was put on West State Street for repair was unwashed stone from Landstrom. Staff did not realize it was unwashed stone until it was already on the street. Staff is trying to control the situation by washing and sweeping the stones out. Supt . Dougherty reported that they are looking into suppliers who are quite a distance away but may better meet the needs for future projects . REPORT OF CITY ENGINEER: Introduction of Chief Water Plant Operator City Engineer Novelli fntrodluced Steve Baker, Chief Water Plant Operator to the Board. WATER AND SEWER COMMITTEE: Bid Return - Wastewater Monitoring Stations By Comm. Nichols : Seconded y Comm. Stone WHEREAS, bids for the construction of the Ithaca Wastewater Monitoring Stations , (Contract 7) were received on September 10 , 1985, and -3- September 25, 1985 275 WHEREAS, Stearns and Wheler has recommended award of the Wastewater Monitoring Stations (Contract 7) to M. Hubbard Construction Inc. , of Skaneateles , New York for their low bid of $388, 600. 00; now. therefore , be it RESOLVED, That the Board of Public Works award the Ithaca Waste- water Monitoring Stations construction (Contract 7) to M. Hubbard Construction, Inc. , by recommendation of the SJS. Carried Unanimously Construction Budget for the Ithaca Wastewater Monitoring Stations By Co mme Nichols : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works accepts the budget for the construction of the Ithaca Wastewater Monitoring Stations . Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Payment Request - Sear-Brown Associates O By Comm. Gerkin: Seconded y Comm. Stone Q RESOLVED, That a payment request from Sear-Brown Associates ® for professional services rendered in connection with the U Seneca Street Garage, be approved in the amount of $6 , 560. 40. m Carried Unanimously Q FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Au it By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 18 in the amount of $46 , 340. 40 for the General Fund, and in the amount of $7 , 002 . 33 for the Water and Sewer Fund, be approved for payment . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Request for Roster Change By Comm. Albanese : Seconded by Comm. Gerkin WHEREAS, Motor Equipment Maintenance, Supervisor, Richard Ferrell has requested a change in the authorized positions for his staff, and WHEREAS, the information presented seems to justify such a change ; now, therefore , be it RESOLVED, That the Board requests the Common Council to change the roster of authorized positions for the Streets and Facilities Division by deleting one Automotive Mechanic and adding one Automotive Mechanic Supervisor in the 1986 budget. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4 :45 P.M. C�c-d zt Callista . Paolangeli V n C. Gut nberger Deputy City Clerk ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 25, 1985 13224 ViZ age o6 Inxeneaken G2374 117.72 13225 Vittage o6 Lan6.ing G2374 72.12 13226-A E. Lambnou G2122 8.27 13226-B Littian Koh 6 E6u young G2122 8.28 13226-C Edwa d Steh G2122 8125 13226-D B. GeAhi,n G2122 8.28 13227 Donatd Da4Aow F2144 14.52 G2122 9.68 13228 Eduu&d Monroe F2144 542. 10 G2122 146.10 13229 Houaech.ast Bedu. G2122 310.65 13230 City o6 Ithaca-Gen. Fund F2801 45.74 TOTAL $602.36 TOTAL $68978- APPROVED BY FINANCE COMMITTEE 1799 Ignacio Selvcano %LedgeA Pnopettiea A1710 25.00 1800 Ledger Pnopettia Inc. A1710 25.00 1801 RHP Inc. A1710 25.00 1802 Ignacio SeA&ano %Ledge)c Pnopettie6 A1710 25.00 1803 Jack J. Sherman A1710 25.00 1804 J. Anthony Gautin A1710 40.00 1805 Kendatt Bingham Cade A1710 25.00 1806 Wiiiiam Lopia A1710 25.00 1807 Con.6.ta.nti.ne Lambnou A1710 25.00 1808 Geo. Lambnou A1710 25.00 1809 Eva G,%eenbeAg A1710 25.00 1810 Angego 9 jkkV is GattaAdo A1710 20.00 1811 Guy Nayeon 9 FtoAa. A. Gno66 A1710 20.00 1812 OAzon Ledger A1710 25.00 1813 Atgonqu•in Lodge A1710 25.00 1814 1."k W. Haag A1710 25.00 1815 Robert Ftanneny A1710 25.00 1816 Neie I. Mondy A1710 25.00 1817 Ou on R. Ledger A1710 25.00 1818 Caevin 9 Martha CAiz6 A1710 25.00 1819 W.i,eec:am L. Lower A1710 25.00 1820 Anna M. KiAchneA A1710 25.00 1821 Gu.6 9 Geo. Lambnou A1710 25.00 1822 Nyunghwan 6 Young600 Kim A1710 25.00 1823 WJY Reaety A1710 25.00 1824 L.iang C. Ku % C.J. Anagno6t A1710 25.00 1825 Emp ,%e Painting 9 WatZpapehing Co. A1710 682.07 1826 Lawrence HuU A1710 25.00 1827 C{iih-Chang Chu % V. Wong A1710 25.00 1828 John C. O'Connen A1710 25.00 1820 SaAa Pine6 A1710 25.00 1830 Jack Babcock III A1710 25.00 TOTAL $1,4 2'7'7 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meetiiag 4 : 00 P.M. October 9, 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Carpenter, Gerkin, Nichols, Stone OTHERS PRESENT: Supt . of Public Works - Dougherty Asst . to Supt . of Public Works - Priore City Engineer - Novelli Common Council Liaison - Hoffman Deputy City Clerk - Paolangeli City Attorney - Stumbar Deputy City Controller - Cafferillo City Controller - Spano Purchasing Agent Clynes O Personnel Administrator ° Best-Shaw O PLEDGE OF ALLEGIANCE: Mayor Gut en erger le all present in. the Pledge of Allegiance U to the American flag. m Q MINUTES: Approval of Minutes of September 25 , 1985 Meeting By Comm. Stone : Seconded by Comm. Nic ols RESOLVED, That the Minutes of the September 25, 1985 meeting be approved as recorded by the, Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Ger in requested the addition of paragraph C under Item E - Primary Commons . No Board member objected. Finance, Personnel and Administration Committee Comm. Al anese requested the addition of Item D - Personnel Appointment and Item E - Expungement of Bill . No Board member objected. COMUNICATIONS FROM THE MAYOR: Letter from Alderperson- Killeen Mayor Guten erger read the following letter from Alderperson Sean Killeen: "Dear John: In May 1984 when I expressed my concern about the State and Mitchell Streets intersection I also asked for signage for Brandon and Dunmore . The petition presented 2 weeks ago has my strongest support and I would ask Parking, Traffic and Transit to proceed as expeditiously as possible . Thank you and the Board. Sincerely, Sean Killeen Alderperson" PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Newman Golf Course Mr. Richard Conley, 114 W. Court Street, President of the Newman Golf Course read the following to the Board: "Newman Club was formed in early April this year. It ' s main function is to work with the membership, the course professional , and the City to maintain and improve the facility. Membership -2- October 9 , 1985 278 in recent years has increased dramatically and to date we have 285 season tickets holders . In addition to these , over 3500 daily tickets were sold in 1985. Besides the daily players , the course also accomodates 3 men' s leagues and 2 women' s leagues and the senior citizen' s league . We feel these numbers are impressive and with Cornell closing its course to all but those affiliated with the University, they will no doubt increase. With this in mind we would like the city to give us permission to construct a shelter at the course adjacent to the clubhouse to be used for tournaments , league picnics and other functions . The members would solicit the materials , supply the labor and supervise the construction. We would, however, like the City to install whatever lights and wiring would be required. This of course would be contingent upon obtaining permission to build the shelter, drawing up the plans and getting the material. We feel a shelter is needed and the membership is willing to construct it with the Board' s permission." Resolution to Refer to Committee By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That the matter of a shelter for the Newman Golf Course be referred to the Streets , Facilities , Parks and Refuse Committee. Carried Unanimously REPORT OF COUNCIL LIAISON: Sout si e Community Center Alderperson Hoffman reported that the matter of the Southside Community Center was tabled at the Common Council meeting due to some legal questions . It will be brought up again at the Council meeting in November. DoT' s Request to Close Road Alder-person Hoffman reported that Common Council rejected the resolution from the Board for DoT to use city streets as a detour while repairing Coy Glen Road bridge . They want DoT to give them a time limit for the construction and creation of a temporary bridge that would eliminate the emergency access problem. Mayor Gutenberger has talked to the Town of Ithaca regarding this problem. They also have concerns regarding fire safety. Purchase of Property at Watershed Alderperson Hoffman state that -He hopes consideration is being given to the recommendation to purchase the property near the watershed. De artment of Social Services Location Al erperson Hoffman reminded tH_e__B_o_a_r_`d that time is running out on the decision of where to locate the DSS. If there are any suggestions the city can make to improve access to the site on south hill , either for buses or for cars driving onto that property, it would be appreciated. The matter is going to the Board of Representatives this week and a decision will be made as soon as possible . REPORT OF SUPERINTENDENT: Crosswalk at Challenge Industries Supt . Dougherty reported that e has taken sketch plans to the State DoT resident engineer this past week and he has sent the plans to the Syracuse office with a positive recommen- dation to shorten the crosswalk by Challenge Industries . REPORT OF ASST. TO THE SUPERINTENDENT: N. Cayuga Street Relocation by Old Youth Bureau Site Asst . to Supt . Priore reported that city workers are in the initial stages of installing base material and drainage structure at that site . -3- October 9, 1985 2�9 East Green Street Sidewalk Imrovement Project Asst. to Supt . Priore reported that the East Green. Street sidewalk improvement project is 60% completed. Bricks from East State Street are being used for accent around the grates. REPORT OF CITY ENGINEER: Sludge Lagoon Construction City Engineer Novelli reported that the sludge lagoon construction is underway. Elm Street Widening Project City Engineer Novelli reported that the Elm Street widening project is about 90% complete. East Green Street Improvements City Engineer Novelli complimented Asst. to the Supt. Pri.ore and his crew for doing a good job on the Green Street project. WATER AND SEWER COMMITTEE: Payment Request - Stearns & Wheler By Comm. Nichols : Seconded y Comm. Stone O RESOLVED, That a payment request received from Stearns F O Wheler for professional engineering services in connection with the Design and Construction of the Wastewater Monitoring Stations in August 1985, be- approved in the amount of $3,967. 62. (� Carried Unanimously Six Mile Creek Bank Stabilization Q By Comm. Nichols : Seconded by Comm. Stone WHEREAS, Tompkins County has provided the City with $3, 550 in matching funds for the City' s work under the County' s program to reduce the impact of flodding, and WHEREAS, the City has proposed a project to stabilize the banks of the Six Mile Creek in the vicinity of VanNatta pond, and WHEREAS, the total estimated cost is $7,100 , and the City must provide at least half of the cost in labor, material, and equipment ; now, therefore, be it RESOLVED, That the Mayor be authorized to sign the Memorandum of Understanding on behalf of the City of Ithaca, and that the City' s share has already been provided for in the General Fund Operating Budget for Flood and Erosion Control. Carried Unanimously Property at City Watershed - Report Commissioner Nichols reporte t at the Water and Sewer Committee has recommended that the city move ahead on the purchase of the property on the Slaterville Road near the Watershed. The process is under way to find out the price and other essential information. Revision of Plumbing Code - Report Commissioner Nichols reported that the Water and Sewer Committee is working on the revision of the plumbing code . He asked that if anyone has any ideas regarding Plumbing Licenses the committee would like to hear from them. STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Designation of FalT- P`1Ek-u—p Wee By Comm. Ger in: Seconded y Comm. Albanese RESOLVED, That the week of October 21 through October 25, 1985 be designated as "Fall Pickup Week" in the City of Ithaca, at which time the department will pick up items of household refuse not normally accepted in the regular weekly trash collections . This pickup will take place on the same day as the householder' s regularly scheduled trash pickup. Items placed in this special collection must be prepared and set out in accordance with the department ' s regulations for special household refuse pickup. 280 -4- October 9 , 1985 Comm. Gerkin reported that he has received a memo from Alderperson Killeen asking to schedule fall pickup for Collegetown on the 28th and 29th of October as students will be on fall recess during the week of October 21-25. Supt. Dougherty responded that would cause some severe scheduling problems . Comm. Gerkin stated that the owners rather than the students are the active people in this fall pickup week. A vote on the resolution resulted as follows : . ,v. Carried Unanimously Payment Request Modjeski $ Masters By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Modjeski & Masters for engineering services rendered in connection with the City of Ithaca Bridge Inspections , through ,August 31 , 1985, be approved in the amount of $6, 298. 85. Carried Unanimously Titus Avenue Petition - Report Comm. Gerkin reported that the committee met with Dorothy Sholeen. She will meet with the neighborhood regarding what they want done and will contact their own neighborhood youth to see if they would be able to utilize their young people. The committee felt the neighborhood and the youth would have a better feeling about their neighborhood if the work was done by their own young people . The Committee is waiting for Mrs . Sholeen to come back to them. Road Salting Policy - Report Commissioner Gerkin reported that there is a complete policy that is on file in Supt. Dougherty' s office. On the 16th of October at 7 : 30 p.m. Supt . Dougherty will give an explanation of the city' s snow and ice control to the Conservation Advisory Council at the Streets and Facilities Conference Room on Pier Road. All Board members are invited to attend. Commons Electrical Outlets - Fees By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, confusion seems to exist regarding usage and fees for the Commons electrical outlets , and WHEREAS, the committee feels a uniform policy is necessary; now, therefore , be it RESOLVED, That all non-profit organizations be charges a fee of $5. 00 per day per outlet, with a maximum charge of $25. 00 per day, and be it further RESOLVED, That for-profit organizations be charged a fee of $10. 00 per outlet per day with a maximum charge of $50 . 00 per day. Discussion followed on the floor. Commons Coordinator Deming answered questions from Board members . Mayor Gutenberger mentioned that in the near future the Secretary of State ' s Office is having seminars around the state regarding user fees . Deputy Controller Cafferillo and he will be attending. A vote on the resolution resulted as follows : Carried Unanimously Commons Trash and Refuse Collection By Comm. Ger in: Secon ed by Comm. Stone WHEREAS , staff, the Commons Coordinator and the Commons Advisory Board are concerned with the appearance of the Commons , and WHEREAS, the placement , type , and condition of material being set out for collection vary drastically affects said appearance ; now, therefore , be it -5- October 9, 1.985 RESOLVED, That the following changes and additions be made 281 to the City of Ithaca Municipal Code : Chapter 272 GARBAGE, TRASH AND WEEDS Section 272 . 9 Collection Regulations Subdivision A. Items accepted or collection Change item f to read: f. Pasteboard is cardboard shipping containers which have been flattened, folded and tied. Add Subdivision E. E. Primary Commons a. All flattened, folded and tied pasteboard generated on the primary Commons shall be placed separately at designated locations only. Such locations shall be designated by the Superintendent of Public Works. b. All other material as described shall be placed as noted in Section 272 . 9, A. ,a. , 2 (in plastic bags only) . O c. Material to be collected on the primary Commons shall o be placed out after 4: 30 p.m. on the day prior to the collection day and before 4 : 00 a.m. on the day 0 designated for collection. U m Discussion followed on the floor. Q A vote on the resolution resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Albanese : Seconded by Comm. Carpenter RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 19 in the amount of $31,899. 60 for the General Fund, and in the amount of $7, 007. 17 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 17) which have been reviewed by the SJS sub-committee be approved in the amount of $1, 279, 973. 60 . It is further . RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel Appointments and Promotion T e Superintendent has made the follow ing appointments and promotion and asks the Board's concurrence : Resolution By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That Board approves the promotion of John B. Harding to the position of Water/Wastewater Treatment Plant Mechanic at an hourly rate of $9. 90, effective October 14, 1985. Mr. Harding has successfully passed the Civil Service examination for this position. Antoinette S. Napier, a permanent appointment to the position of Senior Account Clerk-Typist in the Water and Sewer Division at an annual salary of $14,395, effective October 21, 1985. Ronald R. Smith to the position of Maintainer in the Streets and Facilities Division at $5 . 54 per hour, effective October 21 , 1985 . Carried Unanimously Additional Funding Requested - Garbage Packer By Comm. Albanese : Seconded y Comm. Carpenter WHEREAS, an employee has returned to work following a critical job-related injury, and WHEREAS, this employee ' s title at the time of injury was Truck Driver, and -6- October 9, 1985 � 282 WHEREAS, this employee is unable to operate a vehicle equipped with a manual transmission; now, therefore , be it RESOLVED, That the Board requests an additional funding of $5, 000 in the 1986 budget in order to purchase a garbage packer equipped with an automatic transmission; be it fiirther RESOLVED, That this request be forwarded to the Common Council . Carried Unanimously Expungement of Bill By Comm. Albanese : Seconded by Comm. Nichols WHEREAS, the Engineering and Utilities Division requests the Board to expunge bill #13132 to Mr. Adorno Stazi in the amount of $31. 11 for work performed on April 22 , 1985, and WHEREAS, the property owner should only have been billed for work performed on April 23, 1985 (bill #13131 , audit 5/8/85) , RESOLVED, That bill #13132 to Adorno Stazi in the amount of $31 . 11 , be expunged. Carried Unanimously Work Rules for DPW - Report Comm. Albanese reported that the Finance, Personnel and Adminis- tration Committee is working on updating changes in the employee rules and regulations for the Department of Public Works . PARKING, TRANSIT AND TRAFFIC COMMITTEE: Request Petition for Stop Signs By Comm. Stone . Seconded by Comm. Gerkin WHEREAS, a letter and petition has been received from residents of the Brandon Place and Dunmore Place area requesting stop signs to relieve a possible traffic and safety problem, and WHEREAS, this request should be investigated by the Traffic Engineer ; now, therefore , be it RESOLVED, That the matter be referred to the Parking, Traffic and Transit Committee . Carried Unanimously Supt . Dougherty reported that the committee met on September 9 and it was decided that the stop signs would be installed for a ninety day trial period. ADJOURNMENT: On a motion the meeting adjourned at 5 : 17 p.m. Callista �F�Paolangeli Joh C. Gutenberger Deputy City Clerk Ma or BOARD OF PUBLIC WORKS PROCEEDINGS GENERAL FUND October 9, 1985 1832 William R. Wilcox, Jr. A1710 303.57 1833 3B Realtw Co. A1710 30.00 1834 William Holdheim A1710 25.00 1835 Royden H. Loundberw A1710 25.00 1836 Tom Newton A1710 20.00 1837 Jason Fane A1710 25.00 1838 Jason Fane A1710 25,00 1839 Ignacio Serrano %Ledger Properties A1710 25.00 1840 Phillip M. White, Jr. A1710 25.00 1841 Alford Wurster A1710 20.00 1842 William Lower A1710 25.00 1843 Liang C. Ku%Anagnost A1710 25.00 1844 Tania Dayanoff %Thomas Shelley A1710 25.00 1845 J.L. Haenlin A1710 25.00 1846 KUXCareU Prop. Mqmt. A1710 15.00 TOTAL $638.57 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 283 CITY OF ITHACA NEW YORK Regular Meeting 4 : 00 P.M, October 23, 1985 PRESEN F': Mayor utenberger Commissioners (4) - Albanese , Gerka,n, Nichols , Stone OTHERS PRESENT: Supt . of Pu lic Works - Dougherty City Engineer - Novelli Common Council Liaison - Hoffman Deputy City Controller - Cafferillo City Attorney - Stumbar Purchasing Agent - Clynes Deputy City Clerk _ Paolangeli Transit Supervisor. - Carpenter ABSENT: Cosioner - Carpenter O PLEDGE OF ALLEGIANCE: Q Mayor Gutenberger le ' all present in the Pledge of Allegiance 0 to the American flag. U APPROVAL OF MINUTES: m Minutes of October 9, 1985 Meeting Q By Comm. Ger in: Secon .e y Comm. Nichols RESOLVED, That the Minutes of the Octok)e: 9 , 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Ger in requested the following a itions : Item A - Contract Awards for construction of new Youth Bureau facility. Item E - Sidewalk Assessment - Call for Public Hearing Item F - Payment Request - E $ R General Construction, Inc. Item Al- Payment Request - William Downing, Architect No Board member objected. Water and Sewer Committee Comm. Nic ols requested the addition of Item B - Contract with Assistant Grants Administrator. No Board member objected. REPORT OF COUNCIL LIAISON: Cass Park Bikeway Al erperson Hoffman thanked the Department of Public Works for the repair to the Cass Park Bikeway. Willow Avenue 24 Hour Parking Request Alderperson Hoffman reported that he has received requests from Willow Avenue residents for 24 hour parking for that street . He requested that the matter be referred to committee for study. Resolution to Refer to Committee By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That the matter of 24 hour parking on Willow Avenue be referred to the Parking, Traffic and Transit Committee. Carried Unanimously Comm. Nichols will notify the Alternate Side Parking Committee of this request . 284 -2° October 23 , 1985 REPORT OF SUPERINTENDENT: Letter from Fall Creek As Supt , Dougherty reported he has received a letter from Fall Creek Associates requesting a license to use city property on N. Tioga Street at the old P $ C location. This matter will be -taken up later in the meeting. Bridge --Coy Glen Road Supt . Dougherty reported he has received a letter from the NYS DoT regarding the detour for the bridge over Coy Glen Creek. The State has decided that they are going to put up a temporary, on-site bridge during construction of the new bridge. Supt. Dougherty will contact Leslie Dotson, of the Tompkins County Environmental Management Council to let them know the status of this project. REPORT OF CITY ENGINEER: t State Street Pedestrian and Bic cle Underpass City Engineer Novelli reporte t at t e State Street pedestrian and bicycle underpass is completed. The Planning Department has planned a ribbon cutting for Saturday, October 26 , at 10: 00 a.m. and all Board members are invited. Elm Street Water Tank City Engineer Novelli reported that the water tank on Elm Street is defective. The defect consists of a cold joint in the concrete running the entire circumference of the dome. He has ordered the contractor to leave the site and cease work there. The contractor who built the tank 20 years ago has been contacted and will be sending a crew in on October 24th to examine the tank. The Board will be kept posted. PARKING, TRAFFIC AND TRANSIT COMMITTEE: Report of Operations - Transit By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the Ithaca Transit System "Report of Operations" be accepted for the period July-September 1985 . Carried Unanimously Ithaca Transit System Safety Plan By Comm. Stone: Seconded by Comm. Gerkin WHEREAS, by State law, the City of Ithaca must file a system safety plan for the Ithaca Transit System by November 21, 1985, and WHEREAS, the safety plan must contain a management statement of safety policy which establishes the safety philosophy of the Ithaca Transit System and to what extent safety is a part of its operation, and WHEREAS, the safety and well-being of our employees and the j general public is of prime importance and concern to the Board of Public Works , which oversees the operation of the 3 Ithaca Transit System, and WHEREAS, the Board of Public Works is committed to providing a safe mode of transportation by ensuring that : 1 . Employees are provided with neat , clean, safe and $ healthful working conditions , and 3 2 . We will maintain all equipment , tools , and machines in good repair, and 3 3. We will maintain a substantial effort to develop safe work methods and train employees in these methods, and 4. We will comply with all applicable Federal , State and local laws regarding accident prevention and working conditions ; now, therefore, be it -3- October. 23 , 1985 285 RESOLVED, That it is the policy of the City of Ithaca Board of Public Works , that active, continuing, aggressive and effective accident prevention and safety programs be designed to protect city employees and the general public from illness and/or injury, and city equipment and property from loss or damage, and be it -further RESOLVED, That the Board of Public- Works directs the Superin- tendent of Public Works and the Transit Supervisor to carry out the system safety plan according to our safety philosophy. Carried Unanimously School Area Speed Zone By Comm. Stone : Seconded by Comm. Nichols BE IT RESOLVED, That the Common Council be requested to amend its parking and traffic ordinance as follows to establish a school speed zone adjacent to the Central School , Parochial School and G. I .A.C. complex: Section 60. 32 MAXIMUM SCHOOL SPEED LIMITS O Maximum school speed limits at which vehicles may proceed on or along highways within the City are hereby established ® as follows : 0 INSERT U 6. Fifteen (15) miles per hotir adjacent to the Central_ Q School , G. I .A.C. and Parochial. School block, on West Court Street and on West Buff-ilo Street from 100 feet east of Albany Street to 100 !, CYe.t west. of Plain. Street, on North Albany Street and ors. North Plain Street from 100 feet south of Buffalo Street to 100 feet north of Court Street . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Comm. Albanese requested that "Children at Play" signs be installed in the area. . Old P & C Parking Strip Comm. Stone read the following letter from Fall Creek Assoccates : "We would like to request that the parking rights which were granted the P & C Markets at its previous location on North Tioga Street be granted to us on the same terms and conditions . We intend to improve the entire site , including building facades , lights , landscaping, and blacktop through the use of a HUD loan which has been granted to us through the City' s Community Development Agency. The right to park on the strip in question, along the north/ south side of Tioga Street , is essential to the establishment of our project . We would appreciate your prompt attention to this matter as we intend to start building on or before November 1st . Sincerely, Tsvi Bokaer General Partner" Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That Fall Creek Associates be granted the same parking rights which were granted to the P & C Markets at its previous location on North Tioga Street at the existing formula for using city right-of-ways , subject to the approval of the City Attorney. Carried Unanimously WATER AND SEWER COMMITTEE: Payment Request - Stearns Wheler By Comm. Nichols : Seconded y Comm. Gerkin RESOLVED, That a payment request from Stearns $ Wheler for professional engineering services in connection with the 286 -4- October 23, 1985 Development of an Industrial Pretreatment Program through August 1985, be approved in the amount of $66. 07 . Carried Unanimously Assistant Grants Administrator Contract By Comm. Nic ols : Seconded y Comm. Gerkin WHEREAS, the terms of the existing contract with the Assistant Grants Administrator include compensation at the rate of $15/hour, and WHEREAS, the current hourly fee has been in place since May 1984 and the amount is set to. permit the contractor to pay for any fringe benefit and other costs associated with this service, and WHEREAS, the NYSDEC has approved the proposed fee of 16/hour as a reimbursable cost to the project , and has authorized the contractor to work 40 hours per week, and WHEREAS, an 18 month period (including a 6 months maternity leave period) has elapsed since the $15 rate was established, and WHEREAS, the contractor has served the owners in a. very exemplary manner throughout the project ; now, therefore, be it RESOLVED, That the contract with Assistant Grants Administrator Barbara Eckstrom be amended to increase the hourly rate from $15/hour to $16/hour, effective November 1, 1985 . Carried. Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Bid Return - Youth Bureau Facility Bids were received on October 16, 1985 for the construction of a new Youth Bureau facility. The amount that has been budgeted for this project is $779, 000. Award of Contracts for Construction of new Youth Bureau Facility By Comm. Gerkin: Secon ed by Comm. Albanese RESOLVED, That the contract for the construction of a new Youth Bureau facility be awarded to the following contractors : General Construction to William C. Pahl Company of Syracuse for 1, 090,600, which—includes all alternates except for alternate 8 . Heating and Ventilating to A.J. Eckert Company of Albany for 155 , 200. Plumbing to James L. Lewis Company of Chenango Forks for $51 , 1-79 . Electrical to Williams Electric Company of Montour Falls for 106, 695. The above awards are subject to the approval of the Budget and Administration Committee and the Common Council . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Payment Request - William Downing Associates By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That a payment request from William Downing and Associates , Architect for the design of the Youth Bureau Facility be approved in the amount of $28,332. 12 . Carried Unanimously Payment Request - V. Giordano Company By Comm. Gerkin: Seconded by Comm.' Albanese RESOLVED, That a payment request fom V. Giordano Construction Supply Corp. for services in connection with the repair of city sidewalks be approved in the amount of $2 , 723. 51. Carried Unanimously -5- October 23, 1_98S 287 Easement - Commonland Community Development By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, the city possess an easement from Route 79 through the Commonland Community Development for the purpose of access to, and maintenance of, the raw wader pipeline, and WHEREAS, the existing easement was relocated in 1983 to accomodate the Commonland Community Developments, and WHEREAS, the Commonland Community Development has again prepared. a revised may and easement dated July 26 , 1985, and. has requested that the city accept this revised casement route in order to permit certain revisions in the development, and WHEREAS, these revisions improve the city' s access by routing the majority of the access across paved surfaces ; now, therefore, be it RESOLVED, That the Mayor is authorized to execute an easement conveyed to the city form Commonland. Community Development, 0 and be it further 0 RESOLVED, That the Mayor is authirized to execute an agreement 0 releasing the right-of-way previously granted by Commonland. U Community Resident ' s Association, Inc. in exchange for th.e [n easement that the city will receives subject to the approval Q of the City Attorney. Carried Unanimously Request for Revocable Permit The Board issue a revocable permit in 1976 to Carol Sisler for the encroachment of a porch structure and walkway on the street right-of-way at 423 E. Lincoln Street . Resolution By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, this permit is non-transferable, and WHEREAS, this property is in the process of being sold; now, therefore , be it RESOLVED, That the Board of Public Works approves the issuance of a similar revocable permit to the new owner, Kathryn Sue Ellis , in a form and substance agreeable to the City Attorney and the Superintendent of Public Works . Carried Unanimously Sidewalk Assessment - Call for Public Hearing Private sidewalks have been repaired by city forces during 1985 in accordance with an action of the Board of Public Works taken on August 14, 1985. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5-30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board on November 13, 1985 . Carried Unanimously Payment Request - E & R General Construction, Inc. By Comm. Gerkin: Seconded y Comm. Stone RESOLVED, That a bill from E $ R General Construction, Inc. for services rendered in connection with the city' s sidewalk program, be approved in the amount of $9, 024 . 69. This is a final bill . Carried Unanimously n 288 -6- October 23, 1985 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: - Au it By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 20 in the amount of $171 ,380. 09 for the General Fund, and in the amount of $13, 637. 81 for the Water and Sewer Fund, be approved for payment . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Employee Work Rules By Comm. Albanese: Seconded by Comm. Gerkin WHEREAS, the need for uniform work rules for the entire department has been evident for some time, and WHEREAS, the entire administrative. staff of the department has participated in the formation of these rules and the corresponding disciplinary code , and. WHEREAS, the Finance , Personnel and Administration Committee has reviewed the manual of rules and regulations ; now, therefore, be it RESOLVED, That the "Employee Manual of Rules and Regulations"' for the Department of Public Works be approved and adopted, and that the Superintendent of Public Works be directed to have this manual available in booklet form, and be it further RESOLVED, That when available , this manual be given to each employee of the Department of Public Works , and the implementation of the rules and regulations be effective at the time of distribution. - < Discussion followed on the floor. Supt . Dougherty reported that most of the work on the manual was done by supervisors , division heads and foremen. Staff did consult with the City Attorney, Union officials , Union representatives for the employees and the Personnel Administrator. Commissioner Albanese stated that here had been a lot of input from different parts of the department and he hopes that the manual will get a good review from all the employees. The committee would certainly be open to any suggestions , as would Supt . Dougherty because the Board can change or alter these rules at any time but the committee felt is was necessary to put together a consistent work rule. i ` A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SPECIAL COMMITTEES: Conservation Advisory Council a Comm. Albanese reported that at the October meeting of the Conservation Advisory Council road salt was discussed. Supt. Dougherty made a presentation of the procedures used. The committee felt that there was a need for more reporting of the amount of salt and the areas where it is being distributed. ADJOURNMENT: ,. On a motion the meeting was adjourned at 5: 12 P.M. Callista F. Paolangeli n C. Gutenberger Deputy City Clerk �Xayor t BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 23, 1985 13231 H. Hunt Bradley Jr. G2122 87.72 13232 Theresa Massimilla G2122 32.17 13233 Theresa Massimilla G2122 24.09 13234 Byway Partnership F2144 9.60 G2122 14.39 13235 William,T. Pritchard G2122 1198.26 13236 Randy Hatcher F2144 609.30 G2122 537.30 13237 Cornell University G2120 79493.60 13238 Morse Chain Co. G2120 175.00 13239 Reconstruction Home F2144 342.57 G2122 513.85 Total WR 961.47 Total SR 82076.38 TOTAL 83,037.85 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 289 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. November 13, 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Carpenter, Gerkin, Nichols , Stone OTHERS PRESENT: Supt . of Public Works Dougherty Asst. to Supt . of Public Works - Priore City Engineer - Novelli City Attorney - Stumbar Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli Common Council Liaison - Hoffman _ Purchasing Agent - Clynes Building Commissioner - Hoard ( PLEDGE OF ALLEGIANCE: Mayor GutenEerg—e—r--Fe-U all present in the Pledge of Allegiance O to the American flag. O MINUTES: ® Approval of Minutes of October 23, 1985 Meeting U By Comm. Gerkkin: Seconded by Comm. Stone m RESOLVED, That the minutes of the October 23, 1985 meeting Q be approved as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS Public Hearing - Sidewalks Resolution pen Public Hearing By Comm. er in: Seconded y Comm. Stone RESOLVED, That the Public Hearing on Sidewalk Assessments be declared open. v` � Carried Unanimously No one appeared to address the Public Hearing. Resolution to Close Public Hearing By Comm. Ger in: Seconded y Comm. Stone RESOLVED, That the Public Hearing on Sidewalk Assessments be declared closed. Carried Unanimously ADDITIONS TO THE AGENDA Streets , Facilities , Parks and Refuse Committee Comm. Ger in requested the addition of Item F - Payment Request - T. G. Miller Associates , p. c. No Board member objected. REPORT OF COUNCIL LIAISON Bu get Review Meeting Alderperson Hoffman reported that the B$A Committee has cut $118 , 000 from the Mayor ' s proposed Department of Public Works budget , most of which were small items . The largest one was the fire alarm system for City Hall . Youth Bureau Facility Contracts Al erperson Hoffman reported that Common Council voted to award the Youth Bureau contracts . Southside Community Center Alderperson Hoffman reported that no action was taken by the Common Council in regard to the Southside Community Center Agreement . 290 -2- November 13, 1985 REPORT OF SUPERINTENDENT Change off Board of Public Works Meeting Date Supt . Dougherty requested that the next Board meeting be Tuesday. , November 26th because of the Thanksgiving holiday. Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works will meet on Tuesday, November 26, 1985 at 4 : 00 P.M. Carried Unanimously United Way Campaign Report Supt . Dougherty thanked Bernie and Sally Carpenter for co-chairing the United Way for the city campaign. Their final report states that the city reached 108% of its goal which represents an approximate participation of 56% of the employees . Mayor Gutenberger stated that the city is the first of all the committees to go over their goal ., He and the Board expressed their sincere appreciation to Bernie and Sally Carpenter for a job well done. Road Salting Report ) Supt . Dougherty remarked that if the city wishes to change the salting policy they should proceed to do that but not to try changing it by changing the procedures , equipment or funding. He suggested that the Board consider a change in the operating_ policy. First, that salt will not be used in the downtown area with some exceptions . One exception would be the State arterial highways - Route 13, Green Street and Seneca Street . We have a contract with the State for maintenance of those highways and the State wants a bare pavement maintenance as far as snow removal -- s concerned. Secondly, that the Department is still allowed to respond with the use of salt during emergencies , and requests by the Police and/or Fire Departments . Thirdly, in the case of a major ice storm that the senior staff have the authority to waive this policy ban on salt. Discussion followed on the floor. Comm. Stone requested that Supt . Dougherty look into the possibility of finding a source for purchasing sand that could be used in certain circumstances . The matter was referred to the Streets, Facilities, Parks and Refuse Committee . All Board members were invited to attend to work on this policy. Comm. Gerkin stated that the matter of salting will be discussed at the next meeting on Wednesday, November 20th at 9: 00 A.M. at the Streets and Facilities Building. REPORT OF CITY ENGINEER Concrete Water Reservoir City Engineer Novelli reported that the concrete water reservoir on Elm Street has been inspected by the contractor who built the tank 20 years ago. The contractor did a structural analysis of the tank and they are confident that the dome will not collapse . The bad joint has been patched and the City Engineer is recommending that the city wait until spring to do the repairs . Silt Dam Report City Engineer Novelli reported that the crews have completed removal of silt . They hauled almost 25 ,000 cubic yards from the dam so the full capacity is restored. r -3- November 13, 1985 291 Wastewater Lagoon Construction City Engineer Novelli reported that the Wastewater Lagoon construction is about 30% complete. It should be completed by the end of December. REPORT OF WATER AND SEWER COMMITTEE Payment Request - Louis P cciano, Sr. By Comm. Nichols : Seconded y Comm. Gerkin RESOLVED, That a payment request from Louis Ficciano , Sr, Corp. for services in connection with the Wastewater Lagoons project, be approved in the amount of $119, 197. 45. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE Sidewalk Assessments - Public Hearin By Comm. Gerkin: Seconded y Comm. Stone - - WHEREAS, a public hearing has been held by the Board. on assessments levied for construction of sidewalks at various locations in the City of Ithaca, and O WHEREAS, the property owners have been afforded an opportunity o to be heard as provided for in the City Charter; now, therefore, be it 0 ( ) RESOLVED, That the sidewalk assessments levied by this Board m on October 23, 1985 in the total amount of $2, 47E . 70 , be , Q and hereby are finally approved and recommended to the Common Council for confirmation. Carried Unanimously Request for Payment - Broome Industrial Construction, Inc. By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Broome Industrial Construction, Inc. - for services rendered in connection with the restoration of concrete reservoirs at Elm Street and Coddington Road, be approved in the amount of $40,481. 16 Carried Unanimously Newman Golf Course - Request for Shelter A request was received at the October 23 , 1985 meeting of the Board from the Newman Golf Course for permission to erect an activities shelter at the Newman Golf Course. Resolution By Comm. Gerkin: Seconded by Comm. Carpenter WHEREAS, it is the feeling of the committee that this would provide a needed facility at the Newman Golf Course, and WHEREAS, the Newman Golf Course has indicated their willingness to provide materials and labor to share in the construction of such a shelter; now, therefore, be it RESOLVED, That the Board approve the request in concept , and be it further RESOLVED, That the Superintendent of Public Works be directed to work with the Newman Golf Club in providing an agreement- and schedule for the design and construction. Carried Unanimously Request of Relief from Billing - Cayuga Inlet Corp. ILF Financial Corp. , c/o Cayuga inlet Corp.. was filled $800.42 (bill No . 1758 dated June 12 , 1985) for services rendered by the Department of Public Works for erecting fencing on their property at 209-215 South Tioga Street , and has requested relief from the bill for a variety of reasons . 292 -4- November 13 , 1985 Resolution By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, the Department of Public Works was requested by the Building Commissioner to fence in this property for safety reasons , and WHEREAS, any notification and/or scheduling difficulty is a matter of concern for the Cayuga Inlet Corp. and the Building Commissioner; now, therefore, be it RESOLVED, That the request from Cayuga Inlet Corp. be denied, and that the Superintendent of Public of Works be directed to advise their representatives that the matter of relief from the bill should be directed to the Building Commissioner and the Common Council . Discussion followed on the floor. Thomas Hoard, Building Commissioner, gave the Board background information on this matter. Attorney Stumbar answered questions from the Board. Substitute Resolution By Comm. Nlc ols : Seconded by Comm. Stone WHEREAS, the Department of Public Works was requested by the Building Commissioner to fence in this property for safety reasons , and WHEREAS, any notificaiion and/or scheduling difficulty is a matter of concern for the Cayuga Inlet Corp . and the Building Commissioner; now,therefore , be it RESOLVED, That the Board of Public Works believes that its action in this matter is appropriate and refers the matter further to Common Council for its attention. Carried Unanimously Youth Bureau Contract - Bid Award By Comm. Ger in: Seconded y Comm. Nichols RESOLVED, That the contract for the construction of a new Youth Bureau facility be awarded as follows : General Construction to William C. Pahl Company of Syracuse, for $976,900, which includes alternate 6 and 7. Heating and Ventilating to A.J. Eckert Company of Albany for $ . cY Plumbing to James L. Lewis Company of Chenango Forks -for $49, 832 . Electrical to Williams Electric Company of Montour Falls for $101, 880. Discussion followed on the floor. Mayor Gutenberger explained that there are several items including landscaping and furnishings that are not included in these bids . A fund raiser may be planned to help with expenses in connection with this building. A vote on the resolution resulted as follows : Carried Unanimously T. G. Miller Associates , p. c. - Payment Request By Comm. Ger in: Seconded by Comm. Stone RESOLVED, That a payment request from T.G. Miller Associates , p. c . for surveying and mapping to date in connection with the Collegetown Improvements projects , be approved in the amount of $4, 587 . 50. Carried Unanimously -5- November 13, 1985' 293 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE Au it By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 21 in the amount of $42,341. 80 for the General Funnd, and in the amount of $13, 259. 04 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No. 18) which have been reviewed by the SJS sub-committee,be approved in the amount of $1, 291 , 172. 40. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel T e Superintendent of Public Works has made the following appointments and he asks the Board' s concurrence : Resolution 0 By Comm. Albanese: Seconded by Comm. Stone 0 RESOLVED, That the Board approves the appointment of Darl.ea. 0 Sayles to Bus Driver in the Transit Division at $5. 74 per U hour, effective November 18, 1985. m Jeffrey Overstrom to Sewage Treatment Plant Operator Trainee Q in the Engineering and Utilities Division at an annual Salary of $10, 171, effective November 17, 1985 . This is a three-month temporary appointment . Jack E. Allen to Laborer in the Streets & Facilities Division at $4. 60 per hour, effective November 17, 1985 . Cort Deeley to Working Supervisor in the Streets & Facilities Division at $7. 30 per hour, effective November 17, 1985 . _- Carried Unanimously NEW BUSINESS Comm. Stone asked what action is being taken in regards to Mr. Hannan' s property on the inlet where he is adding a second story to a building. City Attorney Stumbar responded that the City is getting an injunction against Mr. Hannan. ADJOURNMENT: On a motion the meeting adjourned at 5 : 00 P.M. Callista F. Paolan i o n C. Guterf erger Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE November 13, 1985 13240 Joseph Solomon G2122 34.64 13241 Cayuga Apts. G2122 50.49 13242 M. A. Bongiovanni F2140 104.30 13243 Albanese Plumbing F2144 188.95 13244 Albanese Plumbing G2122 95.59 13245 G. Thomas & B. Abrams F2144 219.60 13246 Sunny Weber F2144 390.00 13247 Ed-Devitt F2144 280.35 13248 Agway Inc. F2144 115.76 G2122 117.83 13249 Cornell University F2650 67.10 13250 Town of Ithaca G2374 206.66 13251 Town of Ithaca G2374 281.23 13252 Town of Ithaca G2374 259.82 13253 Town of Ithaca G2374 133.22 13254 Town of Ithaca G2374 131.38 13255 Town of Ithaca G2374 950.30 13256 Town of Ithaca G2374 354.53 13257 Town of Ithaca G2374 568.84 TOTAL 1366.06 TOTAL 3184.53 APPROVED BY FINANCE COMMITTEE 1847 Jason Fane A1710 25.00 1848 Liang C. Ku A1710 25.00 1849 Mark Haag A1710 25.00 1850 Jason Fane A1710 20.00 1851 R. H. Parks A1710 25.00 1852 Ku c/o Carey Prop. Mgt. A1710 25.00 1853 Jason Fane A1710 25.00 1854 Orson Ledger A1710 25.00 1855 George Lambrou A1710 25.00 1856 Wm Holdheim A1710 25.00 TOTAL 245.00 295 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. November 26 , 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Carpenter, Gerkin, Nichols , Stone OTHERS PRESENT: Supt . of Pu lic Works - Dougherty City Engineer - Novelli Asst. to the Supt. of Public Works - Priore Asst . City Attorney - Bennett Council Liaison - Hoffman City Controller - Spano Deputy City Controller - Cafferillo Purchasing Agent - Clynes Deputy City Clerk - Paolangeli O PLEDGE OF ALLEGIANCE: Mayor Gutenber—g-e-F-1-JU all present in the Pledge of Allegiance O to the American flag. (� MINUTES: pproval of Minutes of November 13, 1985 Meeting Q By Comm. Ger inn: Seconded y Comm. Carpenter RESOLVED, That the Minutes of the November 13, 1985 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously Approval of Minutes of November 22 , 1985 Special Meeting By Comm. Ger in: Seconded by Comm. Albanese RESOLVED, That the Minutes of the Special—Meeting, November 22 , 1985 be approved as recorded by the Deputy City Clerk. Carried Unanimously CHANGE IN ORDER OF AGENDA Water and Sewer Committee Comm. Nic ols requested that the Executive Session regarding a real estate matter be moved to the end of the meeting. No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Rich Hanslic , Cargill Salt Co. , spoke to the Board regarding what steps have been taken to notify the public of the new salt policy, and questioned what format will be used to monitor the new policy. Supt. Dougherty responded that the news media has been notified and have been publicizing the new policy. Comm. Albanese stated that the new policy is on a trial basis and will be monitored. REPORT OF COUNCIL LIAISON: Recycling Budget Alderperson Hoffman reported that the Recycling Budget was reviewed by the B&A Committee and it was decided to place those funds in the DPW line . The B&A Committee decided to place half of the funds for 1986 on that line and the other half in contingency and would like the Board of Public Works in cooperation with Council and the Recycling Task Force to review the operation and see if there are improvements that can be made that would increase the participation rates . Discussion followed on the- floor. s f Y M 4 296 -2- November 26, 1985 Resolution to Refer to Committee By Comm. Nichols : Secon e y Comm. Carpenter RESOLVED, That the matter of placing the Recycling Program under the Department of Public Wroks be referred to the Streets , Facilities , Parks and Refuse Committee. Carried Unanimously Comm. Gerkin stated that the matter will be placed on the committee agenda for December 11, 1985 at 9 : 00 a.m. Sidewalk Installation _r. Alderperson Ho man reported that he has received a letter and a phone call from a constituent asking if there was a possibility of a sidewalk being installed along Lake Street next to Ithaca High School . There are currently no sidewalks where there are two large apartment complexes , one of which has a number of elderly residents in it. Supt. Dougherty responded that he will look into the situation. Resolutin to Refer to Committee By Comm. er in: Seconded by -Comm. Stone RESOLVED, That the matter of a sidewalk being installed along Lake Street next to the Ithaca- High School be referred to the Streets , Facilities , Parks and Refuse Committee. Carried Unanimously Fuel Oil Leak at Construction Site of Lagoons Al erperson Hoffman stated he has talked to City Engineer Novelli about the possibility of preventing that type of situation from occurring in the future and he hopes the city will take some action. City Engineer Novelli responded that the City can prohibit storage of fuel on construction sites and--that this will be done . REPORT OF SUPERINTENDENT: Recycled Bricks on East State Street Supt. Dougherty reported that the construction on East Green Street with the recycled brick is finished. Cemetery Bridge Re ap irs Supt . Dougherty presented a report on the repair of the Cemetery Bridge . December Meetings for the Board of Public Works Supt. Dougherty suggested to the Boar that t ere be only one meeting in December. Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the Board of Public Works have one meeting in December on December 11 , 1985 . Carried Unanimously REPORT OF ASSISTANT TO THE SUPERINTENDENT: Cemetery Bridge Asst . to Supt . Priore stated that he has before and after pictures of the Cemetery Bridge in his office if anyone would like to look at them. REPORT OF CITY ENGINEER: Seneca Street Garage Repairs City Engineer Novelli reported that the repairs on the first level of the Seneca Street Garage is complete. Nof,th Cayuga Street Realignment City Engineer Novelli reported that the North Cayuga Street realignment relocation to accomodate the new Youth Bureau Building will be ready for traffic in about two weeks . I -3- November 26, 1985 297 Fall Creek Bank Stabilization Project City Engineer Novelli reported that the City will be starting the Fall Creek Bank Stabilization project . STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Bid Return - Salt for Snow and Ice Control Bids for furnishing salt for snow and ice control were received on November 21 , 1985. When adding the per ton mile charge contained in the specifications to the pick up price , Cargill, Inc. is the low bidder. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for furnishing salt to the City of Ithaca be awarded to Cargill, Inc. for their low bid. Carried Unanimously Salt Policy Current operating policies of the department include salting certain streets and intersections in the downtown flat areas of the City. O ® Resolution O By Comm. Gerkin: Seconded by Comm. Nichols U WHEREAS, the Board and the staff felt all efforts should m be made to reduce the amount of salt used, and p Q WHEREAS, the Superintendent feels that the downtown flat areas would be the best areas for a test ; now, therefore, be it RESOLVED, That the staff be urged to rely as much as possible on plowing as an effective tool in snow and ice control , and be it further RESOLVED, That the use of salt in the downtown flat areas in the 1985-1986 winter season be limited to the following: 1. On Route 13,the State and Green Street Arterials. 2 . When ordered by the Police and/or Fire Departments during emergencies . I d 3. When authorized by the senior staff in the case of major ice storms . Carried Unanimously Cemetery Bridge Report Comm. Gerkin reported that the job on the Cemetery Bridge is a beautiful piece of workmanship and has added years to the life of the bridge. ' FINANCE, PERSONNEL AND ADMINISTRATON COMMITTEE: Audit By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 22 in the amount of $47 , 903. 63 for the General Fund, and in the amount of $7 , 765 . 68 for the Water and Sewer Fund, be approved for payment . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Payment Request - Sear-Brown Associates , P.C. By Comm. Stone : Seconded by Comm. Carpenter RESOLVED, That a payment request from Sear-Brown Associates , P. C. for professional sery-ices rendered in connection with r the Seneca Street Garage through September 22 , 1985, be approved in the amount of $3, 447 . 40 . Carried Unanimously R F i 298 -4- November 26, 1985 REPORT OF SPECIAL COMMITTEES: Stewart Park Planning Committee Comm. Ni c ols reported on a meeting between past members of the Stewart Park Committee and members of the Planning and Development Board and Committee with regards to the Master Plan for Stewart Park. It appears there needs to be a greater degree of cooperation between the Planning Department and the Board of Public Works . It was decided at that meeting that there would be discussion between Supt . Dougherty and the Planning Department so that any contract that was written ` ' for a new consultant would meet the needs as the Board of Public Works saw them as well as the Planning Department. Supt. Dougherty reported that there was a meeting addressing that subject and a plan was arrived at to carry on the design of the park as the Board feels it should be done. Mayor Gutenberger mentioned that there was some reluctance on the Budget and Administration Committee of Council and other Council members to put any money into the 1986 budget for any further work in Stewart Park. He feels that the community supports the upgrading of Stewart Park and he suggested that Board members may wish to contact members of Council before the December 4th meeting regarding this project . Executive Session By Comm. tone: Seconded by Comm. Gerkin RESOLVED, That the Board adjourn into Executive Session to discuss a real estate matter. Carried Unanimously The Board of Public Works reconvened in Regular Session at 4 : 56 P.M. — ADJOURNMENT: On a motion the meeting was adjourned at 5: 00 P.M. allist F. Paolange i o n C. Guten a ger Deputy City Clerk Mayor i i } i S d r i ffI� i� a BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable November 26,1985 13258 Paul Warren G2122 111.67 13259 Smith's Hardware G2122 29.68 13260 Cayuga Apartments G2122 32.17 13261 Sisler,Multari,Stetson G2122 36.68 13262 Harmony Mechanical,Inc F2144 917.26 13263 Patricia Lower F2144 267.21 G2122 184.73 13264 M.A. Bongiovanni F2142 1,553.30 TOTAL $2,737.77 TOTAL $394.93 APPROVED BY FINANCE COMMIT?TTEEEE ------------------------------ - -------------------------------- 1857 Streeter Associates A1710 191.22 1858 Ping-Lei & Pi-Iwun Wang A1710 25.00 1859 Moshe & Dalia Pelli A1710 25.00 1860 Mark Haag A1710 25.00 1861 William Lower A1710 25.00 1862 New York State Electric & Gas 22.00 1863 Jagat P. Shaprma A1710 25.00 TOTAL 338.22 299 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. December 11, 1985 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Carpenter, Gerkin, Nichols , Stone OTHERS PRESENT: Supt . of Public Works - Dougherty Asst , to Supt . of Public Works - Priore City Engineer - Novelli Council Liaison - Hoffman City Controller - Spano City Attorney - Stumbar • Deputy City Clerk - Paolangeli Purchasing Agent - Clynes O Alderperson - Cummings O PLEDGE OF ALLEGIANCE: 0 Mayor Gutenberger led all present in the Pledge of Allegiance U to the American flag. m Q MINUTES: Approval of Minutes of November 26, 1985 Meeting By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the Minutes of the November 26 , 1985 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the a dition of Item D - Contract with Ithaca Amateur Softball Association and Item E - Fall Creek Bank Stabilization funding. No Board member objected. Water and Sewer Committee Comm. Nichols requested the addition of Item C - Authorization for Access to Safe Deposit Box (IAWWTP) and Item D - Payment Request - M. Hubbard Construction, Inc. No Board member objected. Parking, Traffic and Transit Committee Comm. Stone requested the addition of Item D - Payment Request - Sear-Brown Associates , P. C. No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: John Oakley, 503 S. Cayuga Street , presented a petition from residents of South Cayuga Street and South Hill Terrace requesting that traffic and parking on these streets be looked at . Discussion followed on the floor. Comm. Albanese requested that a "No Through Truck Traffic" sign be installed immediately. Resolution to Refer to Committee By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That the petition from residents of S. Cayuga Street and S. Hill Terrace be referred to the Parking, Traffic and Transit Committee for study and review. Carried Unanimously Alderperson Cummings requestedl that she be notified when the COT11T!11Tt.C'< h'11 1 1)(, cl I sCt1:;,; 1I1S, thI S Jwt - 1.- December 11 , 1985 . 300 Diana Skalwold, 222 Floral Avenue spoke to the Board regarding interest in a long term lease or purchase of approximately 30 feet of land currently owned by the City, adjacent to property owned by Mr. � Mrs . Skalwold at 222 Floral Avenue . Discussion followed on the floor. City Attorney Stumbar stated that the City is looking into the selling of this public land and will consider the needs of Mr . & Mrs . Skalwold. Lee Knuppenberg, 315 N. Meadow Street , spoke to the Board regarding renovation of Taynton Warehouse on 3rd and Franklin Streets . He is interested in buying or leasing Franklin Street and explained his project to the Board. Comm. Nichols stated that the City is looking at this area in regards to the Farmer ' s Market but no decisions have been made regarding the area. The City will stay in touch with Mr. Knuppenberg to let him know what is happening with regards to this property. REPORT OF COUNCIL LIAISON: Department of Public Works Budget Alderperson Hoffman reported that the Common Council passed the budget for 1986 . Southside Community Center Contract Alderperson Hoffman reported that the contract with the Southside Community Center was resolved by Common Council . The Council chose to go with the existing arrangement . The City will pay for utilities , maintenance and custodial services . Handicap Accessibility Funds Alderperson Hoffman stated that Common Council reduced the amount of money to be spent for handicapped=access improvements . The Office of the City Engineer will be asked to oversee handicap improvements . Speed Limit Reduction at Schools Alderperson Hoffman reported that Common Council approved the reduction of speed limits around the Central School block. Recycling Issue Alderperson Hoffman reported that there has been two meetings of the Streets and Facilities Committee at which the recycling issue was discussed. Progress is being made . Appreciation to the Board Alderperson Hoffman expressed appreciation to the Board for the cooperation and the good company over the past two years . Mayor Gutenberger responded that he hoped Alderperson Hoffman will be requesting reassignment to the Board. REPORT OF THE SUPERINTENDENT: NYS Local BricTge Program Report Supt . Dougherty reported that the City submitted several requests for work on local bridges under the local NYS Bridge Program. The City has been notified that our application has been approved for rehabilitation of the North Cayuga Street Bridge over Cascadilla Creek in the amount of S100 , 000 . New York Public Transit Managers Supt . Dougherty reported that Bernard Carpenter, Transit Super- visor , has been elected President of the New York Public Transit Managers for 1986 . The Board and Mayor Gutenberger expressed congratulations to Bernard Carpenter on his appointment . -3- December 11 , 1985 301 WATER AND SEWER COMMITTEE: Payment Request - Herbert S. McCall By Comm. Nichols Seconded by Comm. Gerkin RESOLVED, That a payment request from Herbert S . McCall , P.E. for services performed in connection with the Electric Power Cost Reduction Study at the Water Treatment Plant , be approved in the amount of $4, 725 . 00 . Carried Unanimously Payment Request - Louis Picciano Sr . Corp. By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, That payment request #2 from Louis Picciano Sr. Corporation for services rendered in connection with Wastewater Lagoons (Water Systems Improvements) , be approved in the amount of $99, 678 . 75 . Carried Unanimously Authorization for Access to Safe Deposit Box (IAWWTP) By Comm. Nichols : Seconded by Comm. Carpenter RESOLVED, That the Board of Public Works authorize the City Controller to have access to the safe deposit box at the Ithaca O Area Wastewater Treatment Plant Project , at the Security Norstar ® Bank, for retention of securites pledged in exchange for retained 0 percentage . U Carried Unanimously m Payment Request - M. Hubbard Construction, Inc . Q By Comm. Nicholas : Seconded by Comm. Gerkin RESOLVED, That a payment request from M. Hubbard Construction, Inc. for services performed in connection with Contract No . 7 (General) of the Ithaca Area Wastewater Treatment Plant , Wastewater Minitoring Stations , be approved in the amount of $37 , 025 . 39. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Award of Contract - Cass Park Pool Repairs Bids for Cass Park pool repairs were received on November 26 , 1985 . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the contract for performing repairs at Cass Park Pool be awarded to Broome Industrial Construction Company for their bid price of $47 , 186 . Carried Unanimously Payment Request - Modjeski & Masters By Comm. Gerkin: Seconded by Comm. Carpenter RESOLVED, That a payment request from Modjeski & Masters for engineering services rendered in connection with the design, contract documents and construction inspection of the South Aurora Street Bridge , be approved in the amount of $431 . 06 . Carried Unanimously Payment Request - Fratto Construction By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a payment request from Fratto Construction for services performed in connection with the Elm Street widening project , be approved in the amount of $46, 550 . Carried Unanimously ,Contract with Ithaca Amateur Softball Association The Superintendent has been negotiating with the Ithaca Amateur Softball Association for a new contract with them for the use of Cass Park fields . The basic provisions of the existing contract are to remain the same . Resolution By Comm. Gerkin : Seconded by Comm. Albanese WHEREAS, the expenses for the maintenance of these fields r l"� 8 to 1 0',' rant;( for thf� two 302 -4- December 11 , 1985 WHEREAS, the City and the Softball Association have agreed that the sums the association pays to the City should increase at a comparable rate ; now, therefore , be it RESOLVED, That the contract between the City and the Ithaca Amateur Softball Association as negotiated, be approved with the 1986 payment to the City to total $20 , 000 , and the 1987 payment to total $22 , 000 , subject to approval as to form by the City Attorney. Carried Unanimously Fall Creek Bank Stabilization - Funding By Comm. Ger in: Seconded by Comm. Stone WHEREAS, the Tompkins County Planning Department has awarded the City a $15 , 000 grant in matching funds for the City' s work under the County' s program to reduce the impact of flooding, and WHEREAS, the City has proposed a project of stabilize the banks of Fall Creek in the vicinity of Stewart Park, and WHEREAS, the total estimated cost is $30, 100 and the City must provide at least half of the cost in labor, material and equipment ; now, therefore , be it RESOLVED, That the City' s share be designated as having already been provided for in the 1985 General Operating Budget for Flood and Erosion Control . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 23 in the amount =of. $80 ,470 . 62 for the General Fund, and in the amount of $35 , 673 . 14 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract No . 20) which have been reviewed by the SJS sub-committee, be approved in the amount of $1 , 004 , 303 . 00 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel Appointment The Superintendent of Public Works has made the following appointment and he asks the Board' s concurrence . Resolution By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That the Board approves the appointment of James Kelly to the position of Working Supervisor in the Streets and Facilities Division at the rate of $6 . 91 per hour , effective December 15 , 1985 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Payment Request - Architectural Finishes , Inc . By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That a payment request from Architectural Finishes , Inc . for services rendered in connection with the restoration of Seneca Street Parking Garage , Phase I , be approved in the amount of $25 , 402 . 45 . Carried Unanimously Request to Change Loading Zone Designation A request was received asking that the loading zone in front of 132 E. Seneca Street be changed to a short-term parkin.Q area . Investigation by staff and committee indicates that the loading zone designation continues to best serve the apparent needs of the �irea . - 5- December 11 , 1985 Resolution 303 By Comm. Stone : Seconded. by Comm. Carpenter RESOLVED, That the request to change the loading zone to a parking area, be denied. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request to Install "Children at Play" Signs A request was received to install "Children at Play" signs in the area of Central and Parochial Schools and G. I .A. C. Resolution By Comm. Stone : Seconded by Comm. Nichols WHEREAS, the speed limit in this area has recently been reduced, and WHEREAS, the speed limit signs themselves are an indication of children in the area; now, therefore, be it O RESOLVED, That the request to install "Children at Play" signs O in the above mentioned area, be denied. Q Discussion followed on the floor. mU Tabling Motion By Comm. Albanese : Seconded by Comm. Gerkin Q RESOLVED, That the matter of the "Children at Play" signs be tabled until the next meeting. Carried Unanimously Comm. Albanese requested a report on this matter be made at the Board of Public Works meeting of Janaury 8 , 1986 . Payment Request - Sear-Brown Associates , By Comm. Stone : Requested by Comm. Gerkin RESOLVED, That a payment request from Sear-Brown Associates , P. C. for services in connection with the Seneca Street Garage , be approved in the amount of $4, 789. 21 . Carried Unanimously "Happy Holiday" Slips for Parking Comm. Stone stated that starting December 12th there will be slips put on cars throughout the holiday season, telling people their parking meter has expired. However, in the spirit of the holiday season the City of Ithaca has extended their meter time a few extra minutes . If the meter people come around an hour or so later and the slip is still on the car a ticket will be given at that time . Comm. Stone expressed the hope that this would create good will during the holiday season. NEW BUSINESS : Resignation Mayor Gutenberger announced the resignation of Jack Carpenter from the Board of Public Works due to changes in his business that require him to spend more time there . Mayor Gutenberger , on behalf of the Board and the City, thanked Commissioner Carpenter for serving on the Board of Public Works . ADJOURNMENT : On a motion the meeting was adjourned at 5 : 10 P.M. Try .1 C . GIItenb6r4-,cr BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE DECEMBER 11, 1985 1864 Donald Ward A1710 25.00 1865 Lawrence Hull A1710 25.00 1866 William Lower A1710 25.00 1867 Mark Haas A1710 25.00 1868 Peter Sarkus A1710 25.00 TOTAL 125.00 APPROVED BY FINANCE COMMITTEE