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HomeMy WebLinkAboutMN-BPW-1984 23 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. January 11, 1984 PRESENT: Mayor Gutenberger Commissioners (4) - Gerkin, Nichols , Stone , Walker ABSENT: Commissioner Schickel (Excused) OTHERS PRESENT : Supt. of Public Works - Kinsella City Controller - Spano Deputy City Controller - Cafferillo Purchasing Agent Clynes Deputy City Clerk - Paolangeli Assistant Grants Administrator - Eckstrom Asst. Engineer - Barber Sr. Bus Driver - Sweet O Alderman - Hoffman O 0 PLEDGE OF ALLEGIANCE: U Mayor Guten erger led all present in the Pledge of Allegiance m to the American flag. Q SPECIAL ORDER OF BUSINESS : Resignation of Commissioner Susan Clarke Mayor Gutenberger announce d H—e-h­aU reluctantly accepted the resignation of Commissioner Susan Clarke, and that he expects to fill that vacancy within the next two weeks . Commissioners Stone and Nichols Mayor Gutenberger welcomed b ac Commissioner Charlotte Stone and welcomed new Commissioner Benjamin Nichols . Introduction of Richard Stumbar, City Corporate Counsel Mayor Gutenberger introduce . L. Richard Stumbar, City Corporate Counsel to members of the Board. Board of Public Works - Standing Committees Chairman Vice Chairman Member Water and Sewer Comm. Schickel Comm. Walker Vacant Streets , Facilities , Parks and Refuse Comm:. Gerkin Comm. Nichols Comm. Stone Finance , Personnel and Administration Comm. Walker Comm. Schickel . Vacant Parking, Taffic and Transit Comm. Stone Comm. Gerkin Comm. Nichols Liaisons Special a Joint Sewer Committee - Schickel , Walker, Gerkin Six Mile Creek - Schickel , Gerkin Hydro Power Committee - Nichols Planning Board - Gerkin Commons Advisory - Stone Youth Bureau - Vacant Conservation Advisory Committee - Vacant Capital Review Committee - Walker, Nichols -2- January 11 , 1984 24, Election of Vice-Chair Comm. Walker nominated Comm. Schickel for the position of Vice Chair. Resolution By Comm. Walker: Seconded by Comm. Stone RESOLVED, that Comm. Schickel be appointed to the position of Vice-Chair for the Board of Public Works . Carried Unanimously APPROVAL OF MINUTES : By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, that the minutes of the Regular Meeting of November 30 , 1983 , Special Meeting (Executive Session) of December 6 , 1983, Regular Meeting of December 14 , 1983 , and Regular Meeting of December 28 , 1983 be approved as recorded by the Deputy City Clerk. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger asked Supt. Kinsella to put out a press release and information reminding people of the community to keep their sidewalks clean of snow and ice during this season. REPORT OF SUPERINTENDENT AND STAFF: Allport Sidewalk Assessment Supt: Kinsella reported on the Allport sidewalk assessment. Charles Barber briefed Board members on sequence of this assessment. The Matter was referred to the Streets , Facilities , Parks , and Refuse Committee . East State Street Project : Supt. -Kinsella reported a letter has been sent to the Planning and Development Committee of Common Council requesting a sense of the Council on the East State Street project . The deadline is approaching for starting up that project . Alderman Hoffman reminded the Board that Common Council has not made a decision on how much , ' if any, re-bricking will be done on East State Street . Vending Boxes Supt . Kinsella reported on the Post Standard vending boxes which have recently appeared on the street . The Post Standard has been contacted to apply for a permit and to make arrangements in the same manner as USA Today . Streets and Facilities Meeting Supt . Kinsella reported there will be a Streets & Facilities meeting at 4 : 00 P.M. on the 19th of January. IT Transfer Program Senior Bus Driver Richard Sweet gave a report on the IT Transfer Program. More passengers are using the transfer system and he requested that the Board adopt the system permanently. Resolution By Comm. Walker: Seconded by Comm. Stone RESOLVED, that the report on the IT Transfer Program be referred to the Parking, Traffic and Transit Committee . Carried Unanimously REPORT OF COUNCIL LIAISON: Alderman Hoffman thanked Mayor Gutenberger for his appointment as Common Council Liaison to the Board of Public Works . -3- January I1, 1984 Tin Can Facility 25 Alderman Hoffman commented on the future of the Tin Can and asked for input from Board members . It was also brought to the attention of the Board that the tenant at the Tin Can - The School of the Finger Lakes is having problems getting inspection approval . He asked that this be taken. up as soon as possible in committee. Revision of SEQR Al erman Hoffman commented on the revision of the State Environ- mental Quality Review. Copies are available at the City Clerk' s Office if any of the Commissioners would like a review it. REPORT OF OTHER DEPARTMENT HEADS : Purchasing Agent Jac Clynes reported on the new heating system at the Streets and Facilities garage. The figures seem to indicate it is very successful . REPORT OF WATER $ SEWER COMMITTEE : Request for Payment - Stearns $ Wheler Resolution By Comm. Walker: Seconded by Comm. Stone 0 RESOLVED, that the following payment requests from Stearns & 0 Wheler for professional engineering services in connection 0 with the development of an Industrial Pretreatment Program U through November 1983, be approved : - Basic Services , Phase I . . . . . . . . . .$216 . 85 m - Basic Services , Phase II . . . . . . . . . 252 . 23 Q Carried Unanimously Additions and Modifications to Ithaca Area Wastewater Treatment Plant By Comm. Walker : Seconded by Comm. Stone WHEREAS, on March 9 , 1983 , the Board approved and authorized the submittal and specifications for the Additions and Mondifica- tions to the Ithaca Area Wastewater Treatment Plant (Contract Nos . 3,4 , 5, and 6) , and WHEREAS, the Ithaca Area Wastewater Treatment Plant has been designated in the 1984 New York State Priority List as a segmented and funded project , and WHEREAS, the scope of work for the first segment will include the influent line , influent pump station, pile foundation, controlled diversion, and construction of the primary digester, at a cost not to exceed $ 12 , 730 , 286 . 00 , as shown on the attached cost breakdown table , and WHEREAS, the firm of Stearns and Wheler has been authorized by the Board of Public Works to complete the bid documents for Segment 1, based on the scope of work described above , and WHEREAS, the drawings and specifications have been reviewed by the Superintendent of Public Works and his representatives , and the Chairman of the Special Joint Subcommittee at an Engineering Progress Meeting, held on December 19 , 1983 , NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves and authorizes the submittal of the drawings and specifications for Segment 1 of the Additions and Modifications to the Ithaca Area Wastewater Treatment Plant (Contracts 3A, 4A, SA, 6A) con- current to approval of the Special Joint Subcommittee at their monthly meeting on January 16 , 1984 . Carried Unanimously -4- January 11, 1984 26, FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Au it By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 1 in the amount of $3,304 . 30 for the General Fund, and in the amount of $13, 555 . 83 for the Water & Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, that bills receivable be approved. and ordered rendered, subject to adjustment for unresolved issue for those bills which contain charges for patching . MOO Carried Unanimously Appointment - James Ford By Comm. Walker : Secon ed by Comm. Stone RESOLVED, that James Ford be appointed a Bus Driver in the Ithaca Transit Division at $5 . 68 per hour, effective January ` 16 , 1984 . Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 4 :40 P.M. 6C ista F. Paolang i J h C. Gu nberger Deputy City Clerk I4d.y t or BREAKDOWN OF COMPONENTS FOR FIRST SEGMENT OF ITHACA AREA WASTEWATER TREATMENT PLANT 1 . Influent Sewer . . . . . . . . . . . . . . . . . . . . . . . . $ 900,000 2. Influent Building (including excavation) . . . . . . . . . . . 1 ,300,000 3. Piles (as presently designed) . . . . . . . . . . . . . . . . 3,700,000 4. Digesters & Digester Building (including excavation) . . . . . 2,300,000 5. Pumps, Piping, Painting, Hoists, etc. for Influent Building and Digestor Buildings . . . . . . . . . . . . . . . . . . . 450,000 6. Electrical . . . . . . . . . . . . . . . . . . . . . . . . . . 900,000 7. Site Work . . . . . . . . . . . . . . . . . . . . . . . . . . 30,000 8. HVAC for Influent & Digester Buildings . . . . . . . . . . . . 120,000 9. Plumbing for Influent & Digester Buildings . . . . . . . . . . 40,000 10. Sludge Disposal Equipment (2 trucks) . . . . . . . . . . . . . 120,000 11 . Demolition & Yard Piping (to operate old plant) . . . . . . . 140,000 12. Controlled Diversion . . . . . . . . . . . . . . . . . . . . . 150,000 13. Miscellaneous Metals & Gates . . . . . . . . . . . . . . . . . 110,000 14. Miscellaneous . . . . . . . . . . . . . . . . . . . . . . . . 240,000 $10:500,000 10% Construction Contingency 1 ,050,000 $11 ,550,000 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 11, 1984 12805 Albert Burns G2122 28. 26 12806 Harold Farrell G2122 81.77 12807 John Krupas G2122 65.18 12808 Cayuga Apts. G2122 29.59 12809 David Minks G2122 22.72 12810 Cornell University G2122 125.57 12811 Malcolm Hunter F2144 19.07 G2122 12.72 12812 Alice Love F2144 19.07 G2122 12.72 12813 Robert Cudlin F2144 13.15 G2122 8.76 12814 Orson Ledger F2144 21.94 G2122 14.62 12815 Clara Leonardo F2144 21.42 G2122 14. 28 12816 Stephen Russell F2144 22. 25 G2122 14.84 12817 Carlos Furman F2144 27. 17 G2122 18.11 12818 Gus Lambrou F2144 30. 52 G2122 20.34 12819 Orson Ledger F2144 19. 10 G2122 12.74 12820 Bill Avramis F2144 19.00 G2122 12.67 12821 Dorothy Garner F2144 14.06 G2122 9.37 12822 Ithaca Auto Parts Inc. F2144 12.76 G2122 8. 51 12823 William Pardee F2144 14.83 G2122 9.88 12824 William Pardee F2144 14.83 G2122 9.88 12825 Ron Schmidt F2144 17.90 G2122 11.94 12826 Ithaca College F2144 120.81 G2122 38. 57 12827 Cornell University F2144 199.01 12828 William L. Reed F2144 88.91 12829 Sun Refining & Marketng F2144 106.09 12830 Paolangeli Contractor F2650 14.95 12831 Walter Wiggins F2144 1702.39 G2122 1182.01 12832 Morse Chain Co. G2120 175.00 TOTAL WR $ 2519. 23 TOTAL SR $ 1940.05 TOTAL $ 4459. 28 APPRO�ED/Y FINANCE COMMITTEE 1585 Peter Zaharis A2590 1164.00 1586 New York State Electric & Gas A2560 171.00 1587 Douglas Dearkins A1710 384.00 1588 Tompkins :County Trust Co. A2192 7.00 1589 Tompkins County Trust Co. A2192 10.00 1590 Tompkins County Trust Co. A2192 7.55 1591 Tompkins County Trust Co. A2192 15.35 1592 Swarthout & Ferris Bus Service A1170 50.00 TOTAL $1808.90 2'7 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. January 25, 1984 PRESENT: Mayor - Gutenberger Commissioners .(5) - Gerkin, Nichols , Schickel , Stone , Walker OTHERS PRESENT: Supt of Pu lic Works - Kinsella Asst . to Supt . of Public Works - Dougherty City Controller - Spano Deputy Controller - Cafferillo Purchasing Agent - Clynes Deputy City Clerk - Paolangeli Assistant Grants Administrator - Eckstrom City Corporate Counsel - Stumbar Asst . Engineer - Barber Alderman - Hoffman 0 PLEDGE OF ALLEGIANCE : 0 Mayor Gutenberger led all present in the Pledge of Allegiance 0 to the American flag . U MINUTES: m By Comm. Walker: Seconded by Comm. Nichols Q RESOLVED, that the minutes of the January 11 , 1984 meeting be approved as recorded by the Deputy City Clerk. (tarried. Unanimously ADDITIONS TO THE AGENDA: Streets, Facilities, Parks and Refuse Committee Supt. Kinsella requested the addition of_ Item D, Easement; and Item E, Payment approval--B.R. Johnson. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger thanked Supt. Kinsella and the media for publicizing snow removal on -sidewalks . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Thomas Farsta , Attorney rom Elmira, New York , representing Dr. Rueben Weiner, spoke to Board regarding a petition of Dr. Weiner' s , that was to be brought before the Board at this meeting. He was advised that the matter is still in committee and would not be brought before the Board at this time. Supt . Kinsella will be in touch with Atty. Farstad regarding this matter . REPORT OF SUPERINTENDENT AND STAFF : Soil Conservation Meeting Supt . Kinsella reported--on a meeting with the Soil Conservation Service regarding the Fall Creek dike site . The City is asking for an investigation by the conservation service in this area . Cascadilla Creek gravel -dredging Supt . Kinsella reported that he has contacted the DEC regarding dredging in the Cascadilla Creek area where it enters the inlet . Stewart Park Advisory Group Asst . to Supt . Doug erty reported that the Stewart Park Advisory Group will be contacting the organizations that the Board has appointed and suggesting that they designate a representative to the committee before the middle of February. They are hoping to have the first working meeting of this group during the week of February 20th. - 2- January 25 , 1.984 28 REPORT OF COUNCIL LIAISON Al erman Hoffman reported on the Human Services Committee meeting with the Youth Bureau staff concerning the state of the youth I facility. The staff is very concerned over the condition of the building. Regardless of what the final decision on the facility is there are certain repairs that must be undertaken to maintain at least tolerable conditions for the next year or two . Alderman Hoffman will take the request for repairs to the Budget and Administration Committee of Common Council for action . STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE: Sidewalk Assessments s By Comm. Ger in: Seconded By Comm. Stone WHEREAS, a public hearing has been held by this Board on assess- ments levied for construction of sidewalks at various locations in the City of Ithaca as detailed in the attachments to the .-- 1 minutes of the Board of Public Works meeting of November 30 , 1983, and the property owners afforded an opportunity to be heard as provided for in the City Charter, NOW, THEREFORE , BE IT RESOLVED, that the sidewalk assessments levied by this Board on November 30 , 1983 , in the total amount of $1, 563. 62 be and hereby is finally approved and recommended to the Common Council for confirmation. Discussion followed on the floor . Tabling Motion By Comm. Sc ickel : Seconded by Comm. Walker RESOLVED, that the matter of sidewalk assessments be tabled. Carried Unanimously 3 Proposal for Bridge Ins ection - - Modjeski and Masters By Comm. Gerkin: Seconded y Comm. Nichols RESOLVED, that the Superintendent is hereby authorized to retain the services of Modjeski and Masters in accordance with their , January 13, 1984 proposal , to inspect, evaluate and report on the structural condition of the South Aurora Street Bridge abut- ment, and West State Street and Buffalo Street deck and expansic . ends , at a fee not to exceed $4 , 260 . 00 . IT IS FURTHER RESOLVED, that a copy of this resolution be for- warded to the Budget and Administration Committee and the Common Council for their approval and funding. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Re uest for Payment - Planning/Environmental Research Consultants By Comm. Gerkin: Seconded by Comm. Walker RESOLVED, that payment request # 2 from Planning/Environmental Research Consultants for services rendered on the Stewart Park Improvements Master Plan, be approved in the amount of $8 , 935 . 20 . Discussion followed on the floor. A vote on the resolution resulted as follows : i Carried Unanimously B.P.W. Liaison to Stewart Park Advisory Group - Appointment Mayor Guten erger askeU for a volunteer from the Board to act as liaison to SPAG. Comm. Nichols volunteered. Request for Easement - Lambrou = At the Board of Public Work meeting on May 2 , 1983 , the Board approved a request for an easement presented on behalf of George and Gus Lambrou at 409 Eddy Street . This easement per- mitted the construction of a stairway on City property adjoining 409 Eddy Street . i - 3- January 25, 1984 The department has recently received a request on behalf of the 29 Lambrous to install a handicapped access ramp in the same City right of way area. This is necessary to meet the requirements of the Building Code for handicapped access . Resolution By Comm. Gerkin : Seconded by Comm. Walker RESOLVED, that the Board of Public Works authorizes the Super- intendent to sign an easement and/or a license for a handicapped access ramp on City right of way adjoining the property at 409 Eddy Street; this approval is conditional upon the grantee pro- viding all documentation and insurance deemed necessary by the Superintendent of Public Works and the City Attorney. Discussion followed on the floor. Resolution By Comm. Nichols : Seconded by Comm. Gerkin RESOLVED, that the matter of a request for easement presented on behalf of George and Gus Lambrou of 409 Eddy Street be referred to the Streets , Facilities , Parks and Refuse Committee with power to act . O Q Carried Unanimously 0 All Board members are invited to attend committee meeting to C) be held before February 1 , 1984 . m Q Request for Pa ment- -B .R. Johnson By Comm. Gerkin: Secon e by Comm. Stone RESOLVED, that a request for payment from B. R. Johnson, Inc . for supplies purchased in connection with the handicapped rest- room project in City Hall (2 hollow metal door frames and wood doors) , be approved in the amount of $ 746 . 00 . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No . 2 in the amount of $32, 387 . 82 for the General Fund, and in the amount of $8 , 051 . 97 for the Water and Sewer Fund, be approved for payment . IT IS FURTHER RESOLVED, that bills receivable be approved and ordered rendered, subject to adjustment for unresolved issue for those bills which contain charges for patching. Carried Unanimously WATER AND SEWER COMMITTEE : Approval of Engineerin Agreement By Comm. Schickel : Secon e y Comm. Gerkin WHEREAS, on March 9 , 1983 , the Board of Public Works approved the stearns and Wheler Engineering Proposal for STEP III work involved with the Contract 3 , 4 , 5 , and 6 Additions and Modifi- cations to the Ithaca Area Wastewater Treatment Plant , and WHEREAS, NYSDEC approved the terms and conditions of the Engineering proposal submitted by the Superintendent of Public Works following the March approval by the Board, and WHEREAS, the Ithaca Area Wastewater Treatment Plant has now been designated in the 1984 New York State Priority List as a segmented and funded project , and t%IHEREAS, the scope of work for the first segment will include the influent line , influent pump station, pile foundation , controlled diversion, and construction of the primary digester, at a cost not to exceed $ 12 , 730 , 286 . 00 , as shown on the attached cost breakdown table , and -4- January 25 , 1984 30 WHEREAS, the Engineering Proposal has been revised by Stearns and Wheler to include the scope of services for Segment I , and WHEREAS, the description of services , estimates of material and labor effort and costs have been reviewed in detail by the Superintendent of Public Works , Project Chief Fiscal Officer , Town Engineer , Chairman of the Special Joint Subcommittee with the representative from Stearns and Wheler at an Engineering Progress meeting on January 16 , 1984 , and WHEREAS , the Engineering Proposal was reviewed by the SJS at its regular meeting on January 16 , 1984 , following a presentation by Stearns and Wheler, NOW, THEREFORE BE IT RESOLVED, that SJS recommends approval of the (cost plus a fixed fee) Engineering Proposal by the Board of Public Works as submitted by Stearns and Wheler subject to the completion of the necessary 5700 forms satisfactory to the Superintendent of Public Works in a total amount of $ 1, 142 , 000 . 00 , and BE IT FURTHER RESOLVED, that the Superintendent be authorized to execute the agreement on behalf of the owners following the receipt of a Grant offer from NYDEC for the Segment I Project . Carried Unanimously Release of Segment I Project for Bid By Comm. Schickel : Seconded by Comm. Gerkin WHEREAS, the Ithaca Area Wastewater Treatment Plant has been designated in the 1984 New York State Priority List as a seg- mented and funded project , and WHEREAS, the scope of work for the first segment will include the influent line , influent pump station, pile foundation , controlled diversion , and construction of the primary digester, at a cost not to exceed $12 , 730 , 286 . 00 , as shown on the attached cost breakdown table , and WHEREAS , all necessary reports including the construction. drawings and specifications , engineering agreement and financial aid package have been submitted to NYDEC for approval , and WHEREAS , a Grant offer for Segment I funding is expected on or about April 1, following review and certification by NYDEC, and. WHEREAS , the Superintendent of Public Works , Chairman of SJS , Chief Fiscal Officer, Town Engineer and the consulting engineers have determined that it is in the best interests of the owners to release the Project documents for bid prior to the receipt of the Grant offer , NOW, THEREFORE , BE IT RESOLVED, that the SJS following a thorough review of the matter at its meeting on January 16 , 1984 , does hereby recommend that the Superintendent of Public Works be authorized to advertise for bid the Segment I modifications described above subject to the receipt of the following: (1) Final EPA AT Task Force approval for the Project. (2) Certification of approval of the STEP III documents by NYDEC . and subject to the understanding that the bids will not be opened until the Grant offer has been received and accepted, and BE IT FURTHER RESOLVED, that the Board of Public Works recommends to the Common Council an advance of $50 , 000 until such time as the STEP III borrowing is made . Discussion followed on the floor . It was suggested that paragraph "Now, therefore , be it resolved, " be amended to read as follows : BREAKDOWN OF COMPONENTS FOR FIRST SEGMENT OF ITHACA AREA WASTEWATER TREATMENT PLANT I . Influent Sewer. . . . . . . . . . . . . . . . . . . . . . . . . 5 900,000 2. Influent Building (including excavation) . . . . . . . . . . . 1 , 300,000 3. Piles (as presently designed) . . . . . . . . . . . . . . . . 3,700,000 4. Digesters b Digester Building (including excavation) . . . . . 2 , 300,000 5. Pumps, Piping, Painting, Hoists, etc. for Influent Building and Oigestor Buildings . . . . . . . . . . . . . . . . . . . 450,000 6. Electrical . . . . . . . . . . . . . . . . . . . . . . . . . . 900,000 7. Site Work . . . . . . . . . . . . . . . . . . . . . . . . . . 30,000 8. HVAC for Influent L Digester Buildings . . . . . . . . . . . . 120,000 9. Plumbing for Influent S Digester Buildings . . . . . . . . . . 40,000 10. Sludge Disposal Equipment (2 trucks) . . . . . . . . . . . . . 120,000 It. Demolition & Yard Piping (to operate old plant) . . . . . . . 140,000 12. Controlled Diversion . . . . . . . . . . . . . . . . . . . . . 150,000 13. Miscellaneous Metals 6 Gates . . . . . . . . . . . . . . . . . 110,000 14. Miscellaneous . . . . . . . . . . . . . . . . . . . . . . . . 240,000 . $10,500,000 10% Construction Contingency 1 ,050,000 $11 ,550,000 -5- January 25 , 1984 Amending Resolution 31 By Comm. Nichols : Seconded by Comm. Stone NOW, THEREFORE , BE IT RESOLVED, that the Board of Public Works upon recommendation of SJS , following a thorough review, does hereby authorize the Superintendent of Public Works to advertise for bid the Segment I modifications described above subject to the receipt of the following: A Vote on the Main Motion as Amended resulted as follows : Carried Unanimously Ithaca Area Wastewater Treatment Plant By Comm. Schic el : Seconded by Comm. Gerkin RESOLVED, that the authorization for the so-called Phase II Planning and Design of the future capital improvement (Ithaca Area Wastewater Treatment Plant) , be hereby increased by $72 ,684 . 60 , which amount represents the second year interest costs on temporary financing, and RESOLVED, that $72 , 684 . 60 of interest earnings on the investment of the available capital project balance re : Phase II Design 0 of the Ithaca Area Wastewater Treatment Plant , be allocated to 0 the payment of such interest due on temporary financing. 0 STEP II Financing Analysis U m Balance available from first year financing Q (1/25/82 - 1/25/83) $.35 , 918 . 32 (Interest earned $234 , 019. 56 , less interest paid $ 198 , 101 .24) Total Interest earnings projected 1/25/83 - 1/25/84 $83 , 221 . 09 Total interest payable on BAN $32 , 434 . 60 Total interest payable on BAN $40 , 250 . 00 Total (72 , 684 . 60) i i i Ka.lance available for future debt retirement , or if debt has been retired , the reduction of the local share . $46 ,454 . 81 t BE IT FURTHER RESOLVED, that this resolution be forwarded to the Budget and Administration Committee and Common Council for approval . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Request for Payment - Stearns and Wheler- Industrial Pretreatment Plant By Comm. Schickel : Seconded by Comm. Stone RESOLVED, that a payment request from Stearns and Wheler for professional engineering services in connection with the Industrial Pretreatment Program, Phase III , for December 1.983 , be approved in the amount of $ 553 . 78 . Carried Unanimously is rs -6- January 25 , 1984 32 Request for Payment - Stearns and Wheler-Design of Additions and Modifications By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, that the following payment requests from Stearns anal. Wheler for professional services in connection with the Design of Additions and Modifications to the Wastewater. Treatment. Facilities , be approved as follows : Drawings and Specifications . . . . . . . . . . . . . . . . . . < < . < . . . < < $ 2 , 703 . 21. Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . < . . < . < < . . < . 9, 704 . 66 UserCharge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . < . < . . . < < . < . . < 36. 34 Minority Business Enterprise Program. . . . . . . . . . . < . . . . . . 171 . 48 PCB ' s in Electrical Transformers . . . . . . . . . . . . . . . . . < . . . 15435 . 28 * Prep. of Drawings Soec , Segment 1 (4 contracts) . . . . . 30 , 199 . 37 Carried Unanimously Request for Payment - Stearns and Wheler-Overhead Adjustments By Comm. Schickel : Seconded by Comm. Ger in RESOLVED, that the following payment requests from Stearns and Wheler for overhead adjustments , be approved as follows : i a. Industrial Pretreatment Program 1980 Overhead Adjustment . . . . . . . . . . . . . . $99 < 05 1981 Overhead Adjustment . . . . . . . . . . . . 20 . 74 f Total 119 . 79 b. Design of Additions and Modifications 1982 Overhead Adjustment . . . . . . . . - - - $10 , 364 < 68 Discussion followed on the floor. A Vote on the Resolution resulted as follows : Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 15 P.M. i 1 i Callista F . Paolangel , Jo C. Gutenberger Deputy City Clerk M for Pow a i } 1 i BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 25, 1984 12833 Roger Dennis F2144 42.77 G2122 28.52 12834 Marilyn Tsapis F2144 32.38 G2122 21.59 12835 Ralph Bishop F2144 68.53 G2122 45.68 12836 John J. Augustine F2144 19.07 G2122 12.72 12837 Sharon-Lou Vicedomini F2144 32.38 G2122 21.58 12838 Ann Waymouth F2144 15.44 G2122 10.30 12839 John Schroeder F2144 387.60 12840 Bill J. Manos F2144 1093.15 12841 Harold Farrell G2122 542.20 12842 K-Mart Store 7188 F2144 1034.64 12843 Town Of Ithaca G2374 185.38 11844 Town Of Ithaca G2374 625.91 12845 Town Of Ithaca G2374 251.99 12846 Town Of Ithaca G2374 149.92 12847 Town Of Ithaca G2374 138.25 12848 Town Of Ithaca G2374 138.25 12849 Town Of Ithaca G2374 413.27 12850 Dryden Sewer Dist. #2 G2374 759.60 TOTAL WR $ 2725.96 TOTAL SR $ 3345.16 TOTAL $ 6071.12 APPROVED BY FINANCE COMMITTEE 1593 Alfred Wurster A1710 31.56 1594 James W. Merkle A1710 47.37 TOTAL $ 78.93 33 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 8, 1984 PRESENT: Mayor - Gutenberger Commissioners (5) - Albanese, Gerkin, Nichols , Schickel , Walker ABSENT : Comm sssioner (1) - Stone OTHERS PRESENT: Supt . of Public Works - Kinsella City Controller - Spano Deputy City Clerk - Paolangeli Asst . to Supt. of Public Works - Dougherty Purchasing Agent - Clynes City Attorney - Stumbar Alderman - Hoffman 0 PLEDGE OF ALLEGIANCE : 0 Mayor Gutenberger led all present in the Pledge of Allegiance to 0 the American flag . U m MINUTES : Q By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that the minutes of the January 25 , 1984 meeting be approved as recorded by the Dep-n-1 ), City Clerk , Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Ger in requested the deletion of request for easement - Raymond DiPasquale . No Board member objected. Water and Sewer Committee Comm. Schickel requested deletion of proposal from Malcolm Pirnie, Inc. No Board member objected. Comm. Schickel requested the addition of the following items : 5700 forms - approval Barbara Eckstrom - appointment Director of Water & Sewer Operations - appointment No Board member objected. Finance , Personnel and Administration Committee Comm. Walker requested the addition of the following item to the agenda : Streets and Facilities Division - appointment Working Supervisor 5 No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger notified Board members that he had been notified x by William Ruckelhaus that funding for the Sewer project has been approved. R PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Raymond DiPasquale, 203 Wyc off Roa , spoke to the Board regarding his property at 431 E. Seneca Street . He is in the process of x selling the property and requested an easement for a strip of land underlying the dwelling. - 2- February 8 , 1984 34 Discussion followed on the floor. Mr. DiPasquale answered questions from the Board. f The Streets and Facilities Committee will meet with Mr. DiPasquale and the City Attorney before the next Board meeting to try to resolve the issue . CORPORATE COUNSEL REPORT Richard Stumbar reported he has been reviewing the whole procedure for licenses , easements , and leases . SUPERINTENDENT AND STAFF REPORT : Appointment Supt . Kinsella reported on a meeting with the Water and Sewer Committee and the Finance , Personnel and Administration Committee to request the approval of the appointment of Walter Happel to the position of Director of Water and Sewer Operations . j Department of Environmental Conservation Supt. Kinsella reported on a letter from the Department of Environ- mental Conservation. They have inspected the contract documents and construction grants and they are responding to their questions and concerns . REPORT OF COUNCIL LIAISON : Youth Bureau Repair Funds Alderman Hoffman reported that the Common Council at their February meeting did approve the funds for emergency repair at the Tin Can. In that resolution, Common Council did request that asbestos removal estimates be procured. Supt. Kinsella responded that his staff is contacting two or three representatives from firms to get estimates for removal of that material . WATER AND SEWER COMMITTEE : 5700 Forms - Approval By Comm. Sc is el : Seconded by Comm. Gerkin WHEREAS, at a special meeting or the Special Joint Sub-Committee on February 6 , 1984 , the proposal for consulting services submitt<:. by N.K. Bhandari , Consulting Engineers from Syracuse was considered and approved. RESOLVED, that the Board of Public Works approves the 5700 Forms for Segment I from the consulting engineering firm of N. K. Bhandari of Syracuse , New York at a cost not to exceed $69,480 , and it is further RESOLVED, that the Superintendent of Public Works be authorized to submit the Segment 1 5700 forms to the Department of Environment Conservation along with the Administrative Cost Package which includes Force Account information . Carried Unanimously Appointment - Assistant Grants administrator By Comm. Schickel : Seconded by Comm. Ger in WHEREAS, at a special meeting of the Special Joint Sub-Committee on February 6 , 1984 , the appointment of Barbara Eckstrom as a full- time (40 hour week) Assistant Grants Administrator was approved beginning February 15 , 1984 , on a consulting basis at the present retainer of $12 . 00 per hour. RESOLVED, that the Board of Public Works approves the appointment "00 of Barbara Eckstrom as a full- time Assistant Grants Administrator { (40 hour week) , beginning February 15 , 1984 , on a consulting basis at the present retainer of $12 . 00 per hour. Carried Unanimously -3- February 8, 1984 Appointment - Director of Water & Sewer operations 35 By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, that Walter J . Happel be appointed to the position of Director of Water and Sewer Operations at Step 8 on the Executive Union Compensation Plan at a salary of $27 , 358 effective February 13, 1984 . Carried Unanimously STREETS , FACILITIES, PARKS AND REFUSE COMMITTEE : Willow Avenue Property WHEREAS, an appraisal has been received for property available on Willow Avenue adjacent to the City ' s Streets and Facilities complex, and WHEREAS, the Streets and Facilities Committee recommends that it is in the best interests of the City to acquire said property,, now, therefore , be it RESOLVED, that the Board of Public Works requests the Common Council to initiate negotiations for the acquistion of said property, and be it further O RESOLVED, that a copy of this resolution and referenced appraisal ® be forwarded to the Common Council for its information and action. 0 C) Discussion followed on the floor. Q A vote on the resolution resulted as follows : Carried Una.ni.mou Sly Sidewalk Assessment Levy By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS, a public hearing has been held by this Board on assessments levied for construction of sidewalks at various locations in the City of Ithaca as detailed in the attachments to the minutes of the Board of Public Works meeting of November 30 , 1983, and. the property owners afforded an opportunity to be heard as provided for in the City Charter- now, therefore , be it RESOLVED, that the sidewalk assessments levied by this Board on November 30 , 1983, in the total amount of $1 , 563. 62 be and hereby is finally approved and recommended to the Common Council for confirmation. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No . 3 in the amount of $30 , 293 . 74 for the General Fund and in the amount of $4 , 850 . 70 for the Water and Sewer Fund, be approved for payment. It is further RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously Appointment - Working Supervisor By Comm. Walker : Seconded by Comm. Gerkin RESOLVED, that the Board of Public Works approve the appointment ( of David Russell as a Working Supervisor in the Streets and Facilities Division at the rate of $8 . 77 per hour, effective February 12 , 1984 . . Carried Unanimously -4- February 8 , 1984 36 PARKING, TRAFFIC AND TRANSIT COMMITTEE : Supt. Kinsella reported that Comm. Stone will have a full report on the Parking Study for the February 22nd meeting of the Board. UNFINISHED BUSINESS: Lambrou Property Mayor Gutenberger asked about the status of the easement request from George and Gus Lambrou. Supt . Kinsella reported that he sent a memorandum at the request of the committee to the Planning Director for a recommendation regarding that transaction and is waiting for a response. Reuben Weiner Request_ Comm. Schic el a— s e about the request at the last Board meeting from Thomas Farstad, representing Reuben Weiner . Supt. Kinsella responded that he has been in contact with Attorney Farstad who will contact Reuben Weiner and report back to him. ADJOURNMENT : On a motion the meeting adjourned at 4 : 55 P .M. 1 Callista F. Paolangel ' n C. Gutenberger Deputy City Clerk Mayor 3 s ti t x - BOARD OF FUBLIC WOPKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 8, 1984 1595 Norman C Long A1710 $ 25.00 1596 Jason Fane A1710 25.00 1597 John Wolff A1710 25.00 1598 Frank Flannery A1710 25.00 1599 John Perialas A1710 25.00 16CO Ping Lei Wang A1710 25.00 1601 William Lower A1710 25.00 16C2 Orson Ledger A1710 50.00 1603 William Sullivan Jr. A1710 25.00 1604 Armando Natale A1710 30.00 16C5 E F Hayward Co. A1710 101.50 1606 Johnsons's Boat Yoard A259C 600.00 16C7 Montgomery May A2590 3.00 1608 Robert Wright A1710 _ 92.37 $ 1076.87 APPRO EY FINANCE CCN.MITTEE i 3'7 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. February 22, 1984 PRESENT: Mayor - Gutenberger Commissioners (5) - Gerkin, Nichols, Schickel , Stone, Walker ABSENT: Commissioner Albanese OTHERS PRESENT: Supt. of Public Works - Kinsella Asst. to Supt. of Public Works - Dougherty City Controller - Spano Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli Purchasing Anent - Clynes Corporate Counsel - Stumbar O Common Council Liaison - Hoffman O PLEDGE OF ALLEGIANCE: 0 Mayor Gutenberger led all present in the Pledge of Allegiance to the American U flag. m APPROVAL OF MINUTES: By Comm. Walker: Seconded by Comm. Stone RESOLVED, that the minutes of the February 8, 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Finance, Personnel and Administration Committee Comm. Walker requested the addition of the following item: Promotion - Working Supervisor in the Engineering and Utilities Division No Board member objected. Water and Sewer Committee Comm. Schickel requested the addition of the following items: (a) Authorization to complete bid documents - Segment 2 (b) Malcolm Pirnie - Design Report No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reviewed assignments to the Special Joint Sub-Committee. He asked if Commissioners Walker, Schickel , and Gerkin would continue to represent the Board of Public Works this year. They agreed and were reappointed. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Ernest Grosser, 102 W. Falls Street spoke to the Board regarding the poor condition of his lawn and sidewalk which he believes is due to neglect by the City of Ithaca Department of Public Works. ` Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, that the matter of the lawn and sidewalk at 102 W. Falls Street be referred to the Streets, Facilities, Parks and Refuse Committee. Carried Unanimously a2- February 22, 1984 38 REPORT OF SUPERINTENDENT AND STAFF: Supt. Kinsella reported that an inventory is being done on the scrap metal and steel that is at the proposed treatment plant site with the objective being to salvage what can be saved and the rest will be sold through the Purchasing Department. REPORT OF COUNCIL LIAISON: Purchase of Willow Avenue Propery Alderman Hoffman reported he is attempting to get the resolution for the acquistion of the Willow Avenue property through the Common Council committees this month so Common Council can approve negotiations at the March 7, 1984 Council meeting. Forest Home Drive Repairs Alderman Hoffman has received a call from a constituent on Forest Home Drive who is concerned about the status of the Forest Home Drive ownership and repairs. Attorney Stumbar answered questions from the Board and informed the Board that the State Department of Transportation has written an opinion that this is City property and therefore the City's responsibility. He will be looking into that opinion from DOT. Asbestos Removal - Tin Can Alderman Hoffman asked Supt. Kinsella if he had more information on the asbestos removal at the Tin Can. Supt. Kinsella responded that a memorandum on the { summary budgetary estimates went out that day. WATER AND SEWER COMMITTEE: Malcolm Pirnie - Design Report By Comm. Schickel : Seconded by Comm. Gerkin WHEREAS, the City of Ithaca has established a capital project for 1984 Water Supply and Distribution in the amount of $1,083,000, which is to be financed by the issuance of bond anticipation notes, and WHEREAS, a proposal dated January 17, 1984 and amended February 22, 1984, has been received from Malcolm Pirnie, Inc. to complete a design report in an amount not to exceed $42,000; now therefore, be it be RESOLVED, that the Board of Public Works hereby authorizes and approves the . m= Mayor to sign an agreement with the firm of Malcolm Pirnie, Inc. to complete said design report at a fee not to exceed $42,000, and be it further RESOLVED, that a copy of this resolution be forwarded to the Budget and Administration Committee and the Common Council for approval and authorization of an advance of $46,200 from the Water Fund Reserve Account pending the issuance of bond anticipation notes for said design. Disucssion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously i { Ithaca Wastewater Treatment Plant Authorization to Complete Bid Documents - Segment 2 By Comm. Schickel : Seconded by Comm. Gerkin WHEREAS, the Ithaca Area Wastewater Treatment Plant has been designated in the 1984 New York State Priority List as .a segmented and funded project, and # WHEREAS, the scope of work for Segment 2 will include all project-related construction work as well as the design of dechlorination facilities set forth in the Advanced Treatment Report, with the exception of those items included in Segment I as follows; influent line, influent pump station, pile foundation,... controlled diversion, and construction of the primary digester, at an estimated cost of $23,269,714, and WHEREAS, the Step II design documents are to be modified to delineate the scope of Segment 2, and such documents are due for submission to DEC by June 30, 1984, and r -3- February 22, 1984 WHEREAS, the estimated cost of the preparation of the Segment 2 drawings and 39 specifications will be $88,372, and WHEREAS, the following action will enable the municipalities to be eligible to receive a grant offer by October 1984 with concurrent authorization to release the project for bidding with subsquent possible award-of bids in February 1985, and WHEREAS, the following action was approved by the Special Joint Subcommittee at their monthly meeting on February 21, 1984; now, therefore be it RESOLVED, that the Step II design effort as described in the 5700 forms (attached) be approved in the amount of $88,372, and the firm of Stearns & Wheler be authorized to complete the bid documents for Segment 2 based on the scope of work described above, and the Superintendent of Public Works be authorized to execute the necessary amendments to the Step II agreement subject to Common Council approval ; said approval does not include the cost of the monitoring program required by the Advanced Treatment Report, and be it further RESOLVED, that the additional Step II authorization be increased by $50,000 to a total amount of $2,257,460 for completion of bid documents for Segment 2, and that a copy of this resolution be forwarded to the Budget and Administration O Committee and Common Council for approval . ® Noel Desch gave background information to the Board. 0 Discussion followed on the floor. U m A vote on the resolution resulted as follows: Q Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Lambrou Easement Request By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS, a request has been received from Mr. Lambrou, property owner of 407-409 Eddy Street for a permit to install a handicapped ramp on the City right of way, and WHEREAS, the Planning Department has commented on specific concerns regarding the physical layout of said right of way, RESOLVED, that the Board of Public Works hereby approves the issuance of a permit for said handicapped ramp subject to the following conditions: 1. That the ramp be located and designed to incorporate the recommendation of the Planning Department in Mr. VanCort's memo dated February 14, 1984; 'I 2. That the Superintendent of Public Works review the detailed design of said ramp for his approval ; i 3. That the owner and/or his agent coordinate closely with the Department of Public Works to insure safe maintenance of pedestrian and vehicular traffic, site maintenance and cleanup. 4. That the Building Commissioner be requested to withhold issuance ' of the Certificate of Occupancy pending approval by the Super- intendent of Public Works of the handicapped ramp upon its completion. Carried Unanimously Stewart Park - Changes in Code By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, that the following revisions be made to the Addendum to Chapter 241, "Stewart Park Fee Schedule/Rules and Regulations", supplement #8, 4/7/83 contained in the City of Ithaca Municipal Code. Fee schedule: Item 1. Remove. Insert new Item 1 as follows: 3 } i '7 3 -4- February 22, 1984 40 Item 1. Where no financial loss occurs to the City of Ithaca through the changing or cancellation(s) of reservations for the use of pavilions or space or when such changing or cancellation(s) is received by the manager 30 days in advance of reservation. Reservations shall be issued on the basis of one reservation per group event. Stewart Park, Rules and Regulations: Item 8. Remove. Insert new Item 8 as follows: _ Item 8. The grounds and facilities at Stewart Park may not be used by any group or person for commercial use. Discussion followed on the floor. Amending Motion By Comm. Gerkin: Seconded by Comm. Schickel RESOLVED, that Item 8 be deleted from resolution. Carried Unanimously Main Motion as Amended A Vote on the Main Motion as Amended resulted as follows: Carried Unanimously Bids - Purchase of One Diesel Tractor Comm. Gerkin reported that bids were received in February for one diesel tractor. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, that the contract for supplying one diesel utility tractor be awarded to S.K.&M. Company of King Ferry for their net delivered bid price of $5,112.00. Discussion followed on the floor. A vote on the resolution resulted as follows: W- Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 4 in the amount of $72,934.48 for the General Fund, and in the amount of $11,021.44 for the Water and Sewer Fund, be approved for payment, and be it further RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously Appointment - Working Supervisor By Comm. Walker: Seconded by Comm. Stone RESOLVED, that John Emrick be promoted from Maintainer to Working Supervisor in the Engineering and Utilities Division at $7.79 per hour, effective February 19, 1984. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Traffic Ordinance Change By Comm. Stone: Seconded by Comm. Gerkin WHEREAS, a report and request has been received from the City Traffic Engineer ' recommending codification of traffic ordinance changes for Meadow Street, Floral Avenue, South Geneva Street, Linn Street and West Lincoln Street, RESOLVED, that the changes recommended in the report from the City Traffic Engineer dated February 14, 1984, be approved, and be it further -5- February 22, 1984 RESOLVED, that a copy of these approved changes be forwarded to the Charter 4 1 and Ordinance Committee for approval and to the Common Council for adoption. Supt. Kinsella explained request for changes to the Board. Discussion followed on the floor. Amending Motion By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, that West Lincoln Street be deleted from the first paragraph of the resolution. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously Ithaca Transit - Report of Operations By Comm. Stone: Seconded by Comm. Walker RESOLVED, that the Board accepts the report of the last quarter of 1983 and the year-end summary of the operations of the Ithaca Transit System. O Carried Unanimously 0 Ithaca Transit - Exchange of Transfers 0 By Comm. Stone: Seconded by Comm. Gerkin WHEREAS, the Board of Public Works authorized the exchange of transfers C� between Ithaca Transit, East Ithaca Transit, Northeast Transit and Ithaca- Q Dryden Transit (TOMTRAN) for a six months trial period from July 1, 1983, through December 31, 1983, and WHEREAS, the Parking, Traffic and Transit Committee recommends that it is in the best interest of City residents and transit passengers to receive optimum service from Ithaca Transit, now therefore be it RESOLVED, that this Board hereby authorizes the exchange of transfers between Ithaca Transit and the aforementioned transit agencies on a permanent basis. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5:05 p.m. r Callista F. Paolangeli n C. Gutenberger Deputy City Clerk 4ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 22, 1984 12851 Theresa Massimilla G2122 29.46 12852A Lambrou G2122 19. 20 12852B Lillian Koh & Esu Young G2122 19. 20 12852C Edward Steh G2122 19. 20 12852D Harold Gerkin G2122 19. 21 12853 Dorothy Garner F2144 18.99 G2122 12.66 12854 Alexander Polikoff F2144 14.63 G2122 9.76 12855 Another Realty F2144 21.46 G2122 14.31 12856 Cynthia Aunick F2144 32.63 G2122 21.76 12857 K. Horowitz & G. King F2144 54.91 G2122 36.60 12858 Josephine Heath F2144 37:28 C2122 24.86 12859 Barry Bustle F2144 34. 11 G2122 22.74 12860 John T. Moore F2144 18. 29 G2122 12.19 12861 Beatrice Hanrahan F2144 39.97 G2122 26.65 12862 Investment Portfolio F2144 25.69 G2122 17.12 12863 Investment Portfolio F2144 21.81 G2122 14.54 12864 Investment Portfolio F2144 21.81 G2122 14.54 12865 Investment Portfolio F2144 17.66 G2122 11.77 12866 Ann F. Peters F2144 392.40 12867 Eastwood Comncns Dev. _ G2122 88.9_9 TOTAL 751.64 TOTAL 434.76 TOTAL $1,186.40 APPR VED BY FINANCE COMMITTEE 1609 Gregory G. Trainor A1710 300.00 1610 Block 99 Partnership A1720 2,700_00 TOTAL 3,000.00 `T3 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. March 14 , 1984 PRESENT: Mayor - Gutenberger Commissioners (5) - Albanese, Gerkin, Nichols , Schickel , Stone ABSENT: Commissioner (1) - Walker OTHERS PRESENT: Supt . of Public Works - Kinsella City Controller - Spano Deputy City Controller - Cafferillo Corporate Counsel - Stumbar Deputy City Clerk - Paolangeli Purchasing Agent - Clynes Asst , to Supt. of Public Works - Dougherty Asst . Grants Administrator Wastewater Treatment Plant - Eckstrom Common Council Liaison - Hoffman Lo Golf Pro - Torrant 00 PLEDGE OF ALLEGIANCE : M Mayor Gutenberger led all present in the Pledge of Allegiance to the CD American flag. m Q APPROVAL OF MINUTES : By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, that the minutes of the February 22 , 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously REPORT OF SUPERINTENDENT AND STAFF : Supt. Kinsella reported on a meeting with the city's Corporate Counsel , the Deputy Controller, and Charles Barber on the permit system. There will be recommendations forth coming. WATER AND SEWER COMMITTEE : Ithaca Area Wastewater Treatment Plant Resolution By Comm. Schickel : Seconded by Comm. Stone "WHEREAS, the City of Ithaca, acting as agent for the joint owners , City of Ithaca, Town of Ithaca and Town of Dryden, herein called the "Applicant" , after thorough consideration of the various aspects of the problem and study of available data, has hereby determinted that the planning, design and construction of certain works , required for the treatment of sewage, generally described as Construction of Additions and Modifications to the Ithaca. Area Wastewater. Treatment Plant (Contracts 1, 2 , 3A, 4A, 5A, 6A) and identified as Project Number C- 36- 1095-03-0 , herein called the "Project" , is desirable and in the public interest, and to that end it is necessary that action preliminary to the planning , design and. construction of said Project be taken immediately; and WHEREAS, under the Federal Water Pollution Control Act , as amended, the United States of America has authorized the making of grants to aid in financing the cost of planning,d.esign and construction of necessary treatment works to prevent the discharge of untreated or inadequately treated sewage or other waste into any waters and for the purpose of reports , plans and specifications in connection there- with; and WHEREAS , Chapter 659 of the Laws of 1972 of the State of New York- provide financial aide for the planning, design and construction of Water Quality Improvement Projects , and WHEREAS , the Appicant has examined and duly considered the Water Pollution Control Act , as amended and Chapter 659 of the Laws of 1972 of the State of New York and the applicant deems it to be in the public interest and benefit to file an application under these laws and to authorize other action in connection therewith; now, therefore , be it �+.�% r.111WP..•r.�...41Si+M�itiid4.4.a fw..kw',uai.Lrw.-r3aauwr..—,r_.. ..i.�.�-.'..•:_..�_. ._•- -2- March 14, 1984 RESOLVED, by the Board of Public Works that the filing of application in the form required by the State of New York and the United States and in conformity with the Water Pollution Control Act , as amended and Chapter 659 of the Laws of 1972 of the State of New York is hereby authorized including all understandings and assurances contained in said application. That Donald A. Kinsella, Superintendent of Public Works is directed and authorized as the official representative of the applicant to act in connection with the applications and to provide such additional. information as may be required; That the applicant agrees that it will fund its portion of the cost of said Water Quality Improvement Projects That one (1) certified copy of this resolution be prepared and sent to the New York State Department of Environmental Conservation, Albany,. New York together with the Federal and State applications That this resolution take effect immediately . " Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously i Payment Request - Stearns & Wheler By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, that the following payment requests from Stearns & Wheler, for professional engineering services in connection with the Design of Additions and Modifications to the Ithaca Wastewater Treatment Facility, be approved through January 1984 as follows : Drawings and Specifications . . . . . . . . . . . . . . . . . . . . _ $ 1., 698 . 30 Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1, 677 . 28 Bid Document s , ! Segment I . . . . . 35 , 406. 89 Federal Aid Application, Segment I 626. 55 Carried Unanimously a REPORT OF COUNCIL LIAISON: Alderman Hoffman reported on a note from Alderman Killeen regarding an interim traffic plan for Collegetown during the construction in that area. Mayor Gutenberger responded that they are aware of these concerns and will be addressing them as the project goes along . STREETS, FACILITIES AND REFUSE COMMITTEE : Ithaca Amateur Softball Association. Resolution By Comma Gerkin: Seconded by Comm. Schickel RESOLVED, that the Board of Public Works hereby authorizes the Superintendent to sign an agreement with the Ithaca Amateur Softball Association (IASA) for the operation of the Cass Park food concession at service building E for 1984 and 1985 , subject to review by the Corporate Counsel ; be it further RESOLVED, 'that the Superintendent be authorized to sign a lease agreement with the IASA for the 1984 season at $17 , 325 and for the 1985 season at $18 , 400 , subject to review by the"Corporate Copncal Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously - 3- March 1_4, 1984 �4j— Ramp Repairs/Construction Services- -DiPasquale & Associates Resolution By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, proposals have been received by the Superintedent of Public Works for consulting services for a 1984 capital project for ramp repairs at the Seneca Street and Green Street ramps , and WHEREAS, the Superintendent recommends the retaining of the firm of Raymond A. DiPasquale $ Associates to provide plans., specifications and assistance with inspection services for said repairs , RESOLVED, that the Superintendent be authorized to enter into an agreement for professional services with Raymond DiPasquale $ Associates in regard to completion of repairs and reports on the Green Street repair project at a fee not to exceed $5 , 000 . 00 , subject to review and advice of Corporate Counsel . Discussion followed on the floor. Tabling Motion By Comm. Sc i.ckel : Seconded by Comm. Stone Lo RESOLVED, that the matter of consulting services for ramp repairs 0D be tabled. M Carried Unanimously CQ Re uest for Payment- -Planning/Environmental Research Consultants m By Comm. Gerkin: Secon ed by Comm. Nichols Q RESOLVED, that a payment request dated. March 7 , 1984 from Planning/ Environmental Research Consultants for services in accordance with an agreement dated November 15 , 1983 for the Stewart Park Improvement Master Plan, be approved in the amount of $7 , 446 . 00 . Comm. Nichols gave a brief report on work of the Stewart Park Advisory Group . Carried Unanimously Request for Payment- -Hovenec Builders Corp . By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, that a payment request dated February 20 , 1984 from Hovenec Builders , Corp for labor services in connection with handi- capped access in City Hall (restrooms) be approved in the amount of $3, 285. 00. Carried Unanimously Golf Course Rates By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, the Streets and Facilities Committee has met and discussed the proposed rates for the 1984 season at the Newman Municipal Golf Course , RESOLVED, that the 1984 rates and schedules at the Newman Municipal Golf Course be adopted and implemented as follows : MEMBERSHIPS Indivi ual . . . . . . . . . . . . . . . . . . . . . . . . $150 . 00 Husband and Wife. . . . . . . . . . . . . . . . . . . 250 . 00 Family. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295 . 00 ($ to include anyone high school age or younger) Junior. : ­ ­ ­ . . 65 . 00 Sr. Citizen, individual . . . . . . . . . . . . 120 . 00 Sr. Citizen, husband and wife . . . . . . 200 . 00 DAILY RATES Weec ays . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5 . 00 Sr. Citizens , weekdays . . . . . . . . . . . . . 4 . 00 Weekends . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 . 00 After 5 : 00 p.m. . . . . . . . . . . . . . . . . . . . . 3. 75 Sr. Citizens , Sunday after 3 : 30 . . . . 1 . 50 `r0 -4- March 14, 1_984 as Local Rules 1. Tee times will be in effect weekends from 5/15 to 10/15 . They may be made 24 in advance . 2 . There shall be no cutting-in on No . 5 without permission from the professional or the starter . 3. Juniors shall be permitted to play on weekdays at all times . 4 . Juniors shall be permitted to play at any time on weekends while playing with an adult , and after Noon when playing with other Juniors . Opening and Closing Dates The Newman Municipal Golf Course shall open for business not earlier ` than April 1 nor later than November 15 on such dates as the Super- . intendent shall determine . Golf Pro Torrant gave a brief explanation of rate increases A vote on the resolution resulted as follows : Ayes (5) - Albanese , Nichols , Gerkin, Stone , Schickel Nays (1) - Mayor Gutenberger Carried Wetlands Proposal Resolution By Comm. Gerkin : Seconded y Comm. Nichols WHEREAS, the City of Ithaca has been notified by the Department of Environmental Conservation of its intent to designate two parcels of land in the City as "freshwater wetlands" under the provision of the NYS Freshwater Wetlands Act of 1975 , and , WHEREAS, the City of Ithacalis conducting a detailed study of a comprehensive program involving use and improvements to the area in question, and WHEREAS, part of the existing lands proposed for freshwater wetlands are required for public works need and are so encumbered; therefore , be it RESOLVED, that the Board of Public Works requests that the two parcels designated as Code TW- 5I and TW-6I in the City of Ithaca, be deleted from the NYS Department of Environmental Conservation Freshwater Wetlands designation list . Discussion followed on the floor. Absenti_ons (2) - Albanese , Schickel Ayes (4) - Stone , Nichols , Gerkin , Gutenber. ger Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Albanese : Seconded by Comm. Stone RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No . S in the amount of $62 , 881 . 73 for the General Fund, and in the amount of $16 , 134 . 56 for the Water and Sewer Fund, be approved for payment ; it is further RESOLVED, that bills receivable be approved and ordered rendered . Carried Unanimously i Appointment--Thomas G. West By Comm. Albanese : Seconded by Comm. Schickel RESOLVED, that Thomas G. West be appointed as Laborer in the Engineering and Utilities Division at $4 . 55 per hour, effective February 19 , 1984 . Carried Unanimously - 5- March 1.4, 1.984 -17 Appointment- -Cynthia Gardner By Comm. Albanese : ' Seconded- by Comm. Schickel RESOLVED, that Cynthia Gardner be appointed as Account Clerk Typist in the Streets and Facilities Division at an annual salary of $9 , 466, effective March 11, 1984 . Carried Unanimously Appointment- -Charles Bailor, Jr. By Comm. Albanese : Secon ed by Comm. Schickel RESOLVED, that Charles Bailor, Jr. be appointed as Laborer in the Transit Division at $4 . 55 per hour, effective March 4 , 1984 . Carried Unanimously Reclassification/Transfer--Joseph De rimio By Comm. Albanese : Seconder Comm. Schickel RESOLVED, that Joseph Deprimio be reclassificed/transferred to Laborer from Transit Division to the Streets and Facilities Division. at $4 . 93 per hour, effective March 4 , 1984 . Carried Unanimously LO 00 Promotion- -Arthur J. McFall By Comm. Albanese : Secon ed by Comm. Schickel m RESOLVED, that Arthur J. McFall be promoted from Laborer to Maintainer in the Engineering and Utilities Division at $5 . 28 per .hour, effective CD February 19, 1984 . a Carried Unanimously Promotion--Kenneth Emerson By Comm. Albanese : Seconded by Comm. Schickel RESOLVED, that Kenneth Emerson be promoted from Motor Equipment Operator to Working Supervisor in Highways Section of Streets and Facilities Division at $9.. 44 per hour, effective March 18 , 1984 . Carried Unanimously REPORT OF SPECIAL COMMITTEES : 6 Mile Creek Study Committee Comm. Schickel reported on the Six Mile Creek Study Committee . There will be a public informational meeting on April 2 , 1984 at 7 : 30 p.m. , at Central Fire Station. ADJOURNMENT : On a motion the meeting adjourned at 5 : 00 p .m. Callista F. Paolangcqi , De pp . C1erR John C. Gutenberger Mayor k BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE March 14,1984 12868 Immaculate Conception Church G2122 33.90 12869 Jennifer C. Uotila G2122 57.27 12870 Brunswick-Ithaca Bowl,Inc. G2122 87.59 12871 Donohue-Halverson,Inc. G2122 26.90 12872 William F. Kremer F2144 19..76 G2122 13.18 12873 Patrick J. Burns F2144 19.07 G2122 12.72 12874 Ithaca Neighborhood Housing Services F2144 15.58 G2122 10.39 12875 Donald Weir F2144 14.63 G2122 9.76 12876 Michael Pan F2144 12.75 G2122 8.50 __ .,12877 Arthur A. Muka F2144 12.81 G2122 8.54 12878 Janette Olsen F2144 X18:60 V& 12879 Wilson & Son Plg.&Htg. F2650 2.43Paid 12880 Albanese Plg.&Htg. G2650 73.26 $97.13 C TOTAL _4614--q-3- TOTAL $342.0 APPROVED BY FINANCE COMMITTEE 1611 Ray Handlan A1710 25.00 1612 Ed Putman A1710 15.00 i BOARD OF PUBLIC WORKS PROCEEDINGS 49 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. March 28 , 1984- PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Gerkin, Nichols , Schickel , Stone , Walker OTHERS PRESENT : Supt . of Pu lic Works - Kinsella Asst . to Supt , of Public Works - Dougherty City Controller - Spano Deputy Controller - Caffer:illo Deputy City Clerk - Paolangeli Purchasing Agent - Clynes Asst . Grants Administrator - Ithaca Area Wastewater Treatment Plant - Eckstrom Corporate Counsel - Stumbar Council Liaison - Hoffman Town of Ithaca Supervisor - Desch 0 PLEDGE OF ALLEGIANCE : 0 Mayor Guten erger led all present in the Pledge of Allegiance to 0 the American flag. U APPROVAL OF MINUTES : By Comm. Sc lc el : Seconded by Comm. Stone Q RESOLVED, that the minutes of the March 14, 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Sc i.c el requeste the addition of Item B - Application for Outfall Easement. No Board member objected. Finance , Personnel and Administration Committee Comm. Walker requested the addition of Item B - Consolidation of Equipment Maintenance Services . No Board member objected. PETITIONS AND HEARINGS OF PERSO'N'S BEFORE BOARD: Request for ­Use _o Stewart Park Boathouse Jan C . Rogowi.cz , President, asca illa Boat Club, Ltd. ; Irish Settlement Road, Slaterville Springs , New York; asked the Board to renew the agreement for the use of the two shell storage bays in the 1895 Stewart Park Boathouse . Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED, that the matter of the agreement for the use of the two shell storage bays in the 1895 Stewart Park Boathouse be referred to the Streets and Facilities Committee . Carried Unanimously Letter from Alderman Romanowski Comm. Sc lc el read a letter from Alderman Romanowski in support of Dr. Reuben Weiner ' s request for joint use of both private and city property at 322 Elmira Road for a seasonal mini-golf course operation . The letter also requested that before any potentially valuable City property is sold the Cit\- have a conprehensive study and plan on all surplus City holdings . -2- March 28 , 1984 50 Request For Use of City Property on 'Elmira Road Tomass�Parstad, Attorney for Drs . MiIton and Reuben Weiner spoke to the Board regarding a revocable permit for property at 322 Elmira Road where the seasonal mini-golf course will be located. Atty. Farstad also read a letter from Architect Larry Hoffman regarding potential sale of certain strips of land along the Elmira Road. He requested that the City not consider the premature sale of a.Dy lands contiguous to the Elmira Road, Reuben Weiner spoke to the Board regarding disposition of City property on Elmira Road. He urged the Board to not make any premature decisions regarding City property on the Elmira Road. Fred Miller, P.O. Box 102 , Lansing, New York asked the Board to look favorably on Dr. Weiner ' s request for a permit for use of parcel of land on the Elmira Road. REPORT 'OF CORPORATE COUNSEL: Atty, Stumbar reported t at he has sent a memorandum to Board members with some suggested legislation regarding the plumbing code . REPORT OF SUPERINTENDENT : County PzCrking Lot Supt . inse a reported that he had met with the County Adminis- trator and Planner regarding the status of the proposed resolution for the operation of the County Parking Lot under the City' s auspices . The matter will be discussed between the Corporate Counsel , Richard Stumbar and Robert Williamson and John Murphy. G. I .".A. C.' Lease Supt . Kinsella reported that the County will be contacting Corporate Counsel to iron out the final items of the G. I .A. C. lease . STAFF REPORTS: Retaining Wall on West Hill Asst. to Supt . Jack DougEerty reported that the construction of a retaining wall on Elm Street has been completed. Souths.ide Community Center Asst. to Supt . Dougherty reported that the gym walls at the South- side Community Center have been replaced by City workers and that they have done an outstanding job . Annual Cleaning of Streets Asst. to Supt. ' Doug erty reported that the annual Spring cleaning of the City streets will begin the week of April 1. WATER AND SEWER COMMITTEE : Intermunicipal Agreement- Ithaca Area Wastewater Treatment Plant By Comm. Sc is el : Seconded y Comm. Gerckin WHEREAS, the City of Ithaca and Towns of Ithaca and Dryden have entered into an Intermunicipal Agreement regarding the construction, operation and administration of the Ithaca Area Wastewater Treat- ment Plant on December 22 , 1981 , and WHEREAS , the Special Joint Subcommittee , following a discussion with City and Town support staff and the Consulting Engineers , at its monthly meeting on March 19 , 1984 , recommends approval of the enclosed amendments to the Intermunicipal Agreement to comply with pretreatment requirements set forth by the U. S.E . P.A. in its review on January 27 , 1984 of the Ithaca Pretreatment Program Fina" Report ; now, therefore , be it RESOLVED, that the Board of Public Works approve the amended Intermunicipal Agreement , subject to Common Council approval . Town Supervisor Noel Desch explained the revisions in the Inter- municipal Joint Sewer Agreement . -3- March 28 , 1984 51 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Comm. Walker left the meeting at 5 : 00 p .m. Application for Outfall Easement By Comm. Schickel : Secon e y Comm. Gerkin. RESOLVED, that the Superintendent of Public Works be authorized to apply for an easement with the Office of General Services to facilitate the construction of the outfall (contracts 1 and 2) for the Ithaca Area Wastewater. Treatment Plant , subject to approval by the Common Council . Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Elmira Road Property- -Revocable Permit By Comm. Gerkin: Seconded y Comm. Nichols WHEREAS, a request for a revocable permit has been received from Drs . Milton and Reuben Weiner to use a parcel of City land at 322 O Elmira Road, and O WHEREAS, the Streets and Facilities Committee recommends granting 0 said permit with the stipulations that: [n a. an equitable fee , to be determined at a later date , Q shall be charged the permittee . b. the conditions of the permit be reviewed by the City Corporate Counsel for his approval . C. the only activity allowed is the operation of a mini-golf course for four and one-half months . RESOLVED, that the Supt. of Public Works is hereby authorized to issue a revocable permit under the terms and conditions set forth, subject to the review and approval of the Corporate Counsel . Comm. Nichols proposed the following amending resolution: RESOLVED, that a fee of $100 . 00 per month be charged beginning April 1984. Motion failed for lack of a second. Comm. Nichols spoke regarding the matter of Dr. Weiner' s use of City property without a permit or fees being charged. Comm. Stone spoke in favor of granting a permit based on past practice by the City. She spoke on the need to update the handling of permits city-wide . Amending Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, that item c be changed from "Mini-golf" to "soft recreation. " Discussion followed on the floor. A vote on the motion as amended resulted as follows : Ayes (2) - Schickel , Stone Nays (3) - Nichols , Gerkin , Albanese Motion Defeated Amending Resolution By Comm. Gerkin: Seconded by Cohn». Stone RESOLVED, that item c be changed from " four and one-half months" to "from April 1 to September 30 . " Carried Unanimously Main Motion as Amended Ayes - Ger in , Stone , Albanese , Schickel Nays (1) - Nichols Carried -4- March 28 , 1984 52 Request for Disposition of City Propert on Elmira Road By Comm. Ger in: Seconded y Comm. Nichols WHEREAS, the City owns a commercially valuable vacant parcel of land at 322 Elmira Road, and WHEREAS, the Supt . of Public Works advises there is no public works requirements to maintain ownership of said parcel with the exception that a permanent easement be reserved by the City for drainage facility maintenances said parcel is shown on the attached map . RESOLVED, that the Board of Public Works hereby recommends disposa? of said property by sale at public auction, and be it further RESOLVED, that a copy of this resolution be forwarded to the Common Council for its review, adoption and implementation. a Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (2) - Gerkin, Nichols Nays (3) - Albanese , Schickel , Stone Motion Defeated Green Street Ramp- -Contractual Services WHEREAS, the Budget and Administration Committee in September 1983 requested the Board of Public Works to recommend an outside con- sultant to review, investigate and report on the responsibilities and quality of work on the Green Street Ramp , and the related , potential liability, and WHEREAS , the Supt . of Public Works recommends the retaining of Mr. Raymond DiPasquale , P.E . to conduct this review, investigation and preparation of a report for the Board of Public Works in accordance with his proposal dated January 12 , 1984 at a fee not to exceed $5 , 000 . 00 . The report shall be submitted within 45 days after the effective date of agreement . RESOLVED, that the Board of Public Works hereby authorizes the Supt. of Public Works to sign an agreement with Mr. Raymond DiPasquale , P.E. , subject to review by the City' s Corporate Counsel and be it further RESOLVED, that a copy of this resolution be forwarded to the Budget and Administration Committee and the Common Council. for their review, approval and transfer of necessary funds for this program. Discussion followed on the floor. Mr. DiPasquale answered questions from the Board. A vote on the resolution resulted as follows : Carried Unanimously Seneca Street Ramp- -Contractual Services By Comm. Gerckin: Seconded by Comm. Albanese WHEREAS, proposals have been received by the Supt . of Public Works for consulting services for the 1984 capital project for deck repairs to the Seneca Street Parking Ramp and repairs to the helix on Green Street , and WHEREAS, the project is authorized and funded for the year 1984 . RESOLVED, that the Supt . of Public Works is hereby authorized to sign an agreement for consulting services with Mr . Raymond DiPasquale , P .E . , in an amount not to exceed $ 13 , 000 . 00 for the purpose of pre- paring plans , specifications , solicitation of bids , daily site inspection, and for the preparation of detailed maintenance manual for an on-going preventative maintenance program for Seneca Street and Green Street Parking Ramps . 5- R7arch 28 , 1984 Discussion followed on the floor . 53 A vote on the resolution resulted as :follows : Carried Unanimously Comm. Nichols left the meeting at 6 : 00 p .m. Bid Return--Air Compressor- -Rupp Rental and Sales Corp. Bids were received on March 21 , 1.984 for an air compressor. Resolution By Comm.—Gerkin : Seconded by Comm. Albanese RESOLVED, that the contract for one air compressor be awarded to Rupp Rental and Sales Corp . of Syracuse for the low net bid of $8 , 863. 00 . (Budget $16 ,500 . 00) Carried Unanimously Bid Return- -Front End Loader--Tracey Road Equipment, Inc. Bids were receiveJ on March 22 , 1984 for a front end loader (tractor shovel) . Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, that the contract for one front end loader 'be awarded to Tracey Road Equipment, Inc. , the lowest bidder meeting the U specifications , for their net bid price of $36, 780 . 00 . (Budget $40 ,000. 00) Carried Unanimously Q Bid Return--Industrial Sweeper- -Wm. H. Clark Equipment , Inc. Bids were received on Marc 84 for an industrial power sweeper. Resolution By Comm. Gerkin: Seconed by Comm. Stone RESOLVED, that the contract for one industrial power sweeper be awarded to WM. H. Clark Equipment , Inc. for their low bid price of $13,475 . 00 . (Budget $15,000 . 00) Carried Unanimously Bid Return- -Vacuum Pickup Street Sweeper- -Charles J. Blackwell , Inc. Bids were received on March Z1 , 1.984 for a vacuum pickup street sweeper. Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, that the contract for one vacuum pickup street sweeper be awarded to Charles J. Blackwell , Inc. for the lowest bidder meeting the specifications , for their net bid price of $69, 545 . 00 including left hand sweep option. (Budget $80 ,000 . 00) Carried Unanimously Request for Payment- -Modjeski and Masters By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, that payment request #1 from Modjeski and Masters for engineering services in connection with the inspection and report of the City of Ithaca Bridges in accordance with the proposal dated January 13, 1984, be approved in the amount of $2 , 754 . 78 . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Schickel : Seconded by Comm. Stone RESOLVED, that bills audited anal. approved by the Finance Committee as listed on Abstract No . 6 in the amount of $42 , 499 . 45 for the General Fund, and in the amount of $16 ,508 . 83 for the Water and Sewer Fund be approved for payment . Be it further RESOLVED, that bills receivalbe be approved and ordered rendered, subject to a review for those bills which contain charges for patching. Carried Unanimously -6- March 28, 1984 54 Staffing Changes- -Report Comm. Schic el reported that the Supt . of Public Works has recommended and received approval for the consolidation of equipment maintenance services under the Streets and Facilities Division and has directed the transfer of equipment maintenance responsibilities for all Engineering and Utilities Division automotive equipment to the Streets and Facilities Division, effective . July 1, 1984 . In November 1982 Asst . to the Supt . of Public Works presented a report entitled "Staffing Needs Analysis" to a joint meeting of the Board of Public Works and the Budget and Administration Committee, of the Common Council . The report stipulated the need for two (2) additional automotive mechanics and one (1) mechanic helper to assume this responsibility Resolution Comm. Stone : Seconded by Comm. Schickel RESOLVED, that the matter of the staffing roster at the Streets and Facilities Division and Engineering $ Utilities Division be referred to the Finance Committee of the Board of Public Works . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Comm. Stone in, otmed the Board that a report on the County Parking Lot will be forthcoming at the next meeting. REPORT OF SPECIAL COMMITTEES : Comm. Sc is el invited all the Board members to the Six Mile Creek open meeting on April 1st at Central Fire Station. ADJOURNMENT: On a motion the meeting adjourned at 6 : 20 p .m. Callista F . Paolangeli 1111 J n C. Guten erger Deputy City Clerk fYayor i i F BOARD OF PUBLIC WORKS PROCEEDINGS } i Accounts Receivable g March 28,1984 M j 12881 Raymond V. Hemming G2122 87.59 12882 Evaporated Metal Films Corp. G2122 29.77 4 12883 William Borra G2122 29.77 12884 Danile & Alexander Polikoff F2144 14.10 G2122 9.40 ? 12885 Kathryn Mc Keon F2144 24.18 G2122 16.12 t r s TOTAL $38.28 TOTAL $172.65 APPROVED BY FINANCE COMMITTEE 1614 Jason Fane A1710 $25.00 1615 Jason Fane A1710 $30.00 ' 4 T 55 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF I THAa:A , NF1V YORK Regular Meeting 4 : 00 P.M. April 11, 1984 PRESENT: Mayor Gutenberger Commissioners (S) - Albanese , Gerkin, Nichols , Schickel , Stone ABSENT: Commissioner (1) - Walker OTHERS PRESENT: Supt . of Pu lic Works - Kinsella Asst. to Supt. of Public Works - Dougherty Deputy Controller - Cafferillo Purchasing Agent - Clynes Deputy City Clerk - Paolangeli Corporate Counsel - Stumbar Alderman - Hoffman O APPROVAL OF MINUTES: O By Comm. Albanese: Seconded by Alderman Stone 0 RESOLVED, That the minutes of the March 28 , 1984 meeting be U approved as recorded by the Deputy City Clerk. Carried Unanimously m Q REPORT OF SUPERINTENDENT AND STAFF: Announcement of Promotions Supt . Kinsella announced the following promotions : Cort Deeley from Truck Driver to Motor Equipment Operator at $6 . 69 per hour; Daniel Spencer from Laborer to Truck Driver at $5 . 32 per hour; Brian Mitchell from Maintenance Worker to Truck Driver at $5 . 31 per hour; Leo Cain from Laborer to Maintenace Worker at $4 . 92 per hour; All of the above promotions to be effective April 15 , 1984 . Picnic Tables to be Sold Supt . Kinsella gave a report on 35-40 old picnic tables at Stewart Park that have some value for resale at a general sale . Discussion followed on the floor . Resolution By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That research be made as to City use for the old picnic tables at Stewart Park and if a use is not forthcoming within fourteen days , the City will put them up for sale on site. Carried Unanimously Alternate Route- -Sewer Outfall Supt . Kinsella explained request to relocate portions of the outfall sewer line in the Golf Course area along a straighter route then presently proposed. Discussion followed on the floor. Resolution By Comm. Nichols : Seconded by Cojimi. Albanese RESOLVED, That the Board of Public Works authorizes the expenditure of an amount not to exceed $8 ,640 for initial test borings and other related expenditures at the Golf Course to explore an alternate route for sewer outfall . A vote on the resolution resulted as follows : Ayes (4) - Albanese , Stone , Gerkin, Nichols Nays (1) - Schickel Carried - 2- April. 11 , 1984 56 Street Cleaning Asst . to Supt . Dougherty reported that street cleaning had begun the week of April 6 , 1984 . Storm Clean-up Mayor Gutenberger thanked Jack Dougherty and his crews for the clean-up that was done after the snow storm of March 29 , 1984 . Clean up of City Cemetery Comm.. Niic fi is asked about the clean up of the Stewart Avenue City Cemetery. The request to the Board of Public Works is that the clean up be done in time for Memorial Day. The matter will be looked into and a report made back to the Board. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Guy VanBenschoten, 602 N. Cayuga Street , Ithaca , N.Y. , spoke to the " Board regarding his concern of a problem of dog waste in Thompson Park. Resolution By Comm. Albanese : Seconded by Comm. Stone RESOLVED, That the matter of the problem with dogs in Thompson Park be referred to the Streets and Facilities Committee for recommendation. Carried Unanimously REPORT OF COUNCIL LIAISON: Council Liaison Hoffman spoke to the Board on the final report of the Six Mile Creek Study Committee. Resolution By Comm. Schickel : Seconded by Comm Albanese RESOLVED, That the Six Mile Creek Report be referred to the Streets and Facilities Committee for report back as soon as possible . Council Liaison Hoffman invited Board members to the Planning and Development and Budget and Administration Committee meetings this month where the report will be discussed. WATER & SEWER COMMITTEE : Request Tor Payment- -Stearns & Wheler By Comm. Sc ickel : Seconded by Comm. Stone RESOLVED, That the following payment request from Stearns & Wheler for professional engineering services in connection with the Design of Additions and Modifications to the Wastewater Treatment Facilities through March 1984 , be approved as follows : Preparation of Drawings and Specifications for Four Contracts , Segment I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $18 , 51-, Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67,' . Minority Business Enterprise Program. . . . . . . . . . . . . . . . . 22 Preliminary Plan of Operation. . . . . . . . . . . . . . . . . . . . . . . . 21. 2.3 Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 517. 62 Geotechnical Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13,412 . 72 Federal Aid Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 . 40 Carried Unanimously Request for Payment- -Stearns � Wheler By Comm. Sc ickel : Seconded y Comm. Stone `ESOLVED, That the following payment request from Stearns & Wheler for the development of an Industrial Pretreatment Program through , March 1984 , be approved in the amount of $1 ,961. 13 Carried Unanimously Water & Sewer Service Replacement- -Rate Change By Comm. Sc is el : Seconded y- Comm. Albanese RESOLVED, That the current charge of $15 . 00 per lineal foot for the replacement of water and sewer service be revised to $ 18 . 00 per lineal foot ; said increase to include the payment replacement costs . Carried Unanimously - 3 April- 11 , 1984 5'7 STREETS , FACILITIES , PARKS AND REFUSE COMITTEE : Bid 1 Aivar - -Bra ke Lathe__ Bids were received on April 5 , 1984 for supplying a. combination brake lathe . Resolution By Comm. Gerkin : Seconded by Comm . Albanese RESOLVED, That the contract for :supply of onc: combination br,31:c lathe be awarded to Crispell Automot_i_ve: , Inc . , for their bid of $5 , 000 . 00 . Carried Unanimously Cascadilla Boat Club Request By Comm. Gerkin: Secon e y Comm. Nichols RESOLVED, That permission is granted to the Cascadilla Boat Club , Ltd. , a not-for-profit corporation , to use the boat house facilities at Stewart Park under the same conditions as existed last year, sub- ject of review by the Corporate Counsel . Carried Unanimously Revocable Permit- -Agway By Comm. Gerkin: Seconded by Comm. Stone O RESOLVED, That a revocable permit meeting City regulations be issued ® to Agway, Inc. , for a sign on City right of way fronting on the ® property at 702 Hancock Street ; said permit subject to a fee to be U determined. m Discussion followed on the floor. Q A vote on the resolution resulted as follows : Carried Unanimously Stewart Park Rule Changes #7 and #8 Present Stewart Park Rules and Regulations Nos . 7 and 8 read as follows : 7) The sale of goods and/or services within the park is prohibited. 8) The grounds and facilities at Stewart Park may not be used by any group in order to raise money. (The only exception to this would. be a group which is a community oriented, not-for-profit , non-sectarian organization. ) Resolution By Comm. Gerkin : Seconded by Comm. Stone RESOLVED, That Stewart Park Rules and Regulations Nos . 7 and 8 be changes to read as follows : 7) The sale of goods and/or services within the park is pro- hibited except as allowed in No . 8 below. 8) The ground and facilities at Stewart Park may not be used by an individual , group or organization to raise money except that a not-for-profit group or organization may schedule one (but not more than one in a calendar year) chicken barbeque or similar activity. Note : No goods may be sold separately which are available at the concession stand in Stewart Park. Prior approval of items for sale is required. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously 58 -4- April 11, 1984 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Au—chi t By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 7 in the amount of $34 , 023 . 21 for the General Fund, and in the amount of $7 , 822 . 26 for the Water and Sewer Fund, be approved for payment, It is further RESOLVED, that bills receivable be approved and ordered rendered including past bills that have been held back pending determination of the patching issue . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Comm. Stone reported on a meeting with City Controller Spano and City Chamberlain Wright on the mechanics of handling one of the changes that was suggested regarding the sale of permits . Comm. Gerkin read letter from Alderman Killeen regarding parking problems in Collegetown. Comm. Gerkin responded that the matter is being worked on. Comm. Nichols reported that one issue the committee is looking into is the issuance of parking tickets by the Police Department . It has been suggested that this function be taken over by the Department of Public Works . Atty. Stumbar reported that there is precedent . for using Public Works personnel in this manner. The committee will continue to investigate the matter. ADJOURNMENT: On a motion the meeting adjourned at S : 2S P .M. —Callista P. Paolangeli � J In C. Gutenberger T Deputy City Clerk N(ayor BOARD OF ?U13-,-J(. 'HOTU!,S PROCEEDING ACCOUNT: RECEIVABLE 3 APRIL 11,1. 84 12886 Paul Warren G-2122 40.44 12887 Forest City Lodge G-2122 2.9.77 12888 Robert C. Grover F-2144 13.49 G-2122 8.99 12889 Morse Chain Co_ G-2120 175.00 12890 Dryden Sewer Dist. G-2374 700.29 12891 Town of Ithaca G-2374 163.44 12892 Town of Ithaca G-2374 318.64 12893 Town of Ithaca G-2374 245.17 12894 Town of Ithaca G-2374 116.75 12895 Town of Ithaca G-2374 151.31 12896 Town of Ithaca G-2374 124.53 12897 Town of Ithaca G-2374 416_38 TOTAL $ 13.49 TOTAL $2,490.717 APPROVED BY FINANCE COMMITTEE BOARD O�" PUBLIL WOE X.5 z'ROC'�:. II�IN��S 59 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. April. 25, 1984 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Gerkin, Nichols , Schickel , Stone , Walker OTHERS PRESENT: Supt . o Pu lic Works - Kinsella Asst . to Supt . of Public Works - Dougherty Corporate Counsel - Stumbar City Controller - Spano Asst . Grants Administrator -- Eckstrom Deputy City Clerk - Paolangeli Purchasing Agent - Clynes Common Council Liaison - Hoffman PLEDGE OF ALLEGIANCE : Mayor Guten erger led all present in the Pledge of Allegiance to the O American flag. O APPROVAL OF MINUTES: 0 By Comm. Wal er: Seconded by Comm. Albanese U RESOLVED, That the minutes of the April 11, 1984 meeting be approved as recorded by the Deputy City Clerk. Q Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facllltles , Parks and Refuse Committee Comm. Gerkin requested the addition of Item C - Hovanec Builders final payment. No Board member objected. Parking, Traffic and Transit Committee Comm. Gerkin requested the addition of Item B - Ithaca Transit Report . No Board member objected. COb'MUNICATIONS FROM THE MAYOR: Mayor Gutenberger read the following letter from Noel Desch, Town of Ithaca Supervisor: "April 25 , 1984 Honorable John C. Gutenberger Chairman Board of Public Works Dear John: It is a pleasure for me to report that the SJS recommends for your approval , the USEPA Grant offer dated April 6, 1984, in the amount of $13, 497 , 576 for the first segment of the Ithaca Area Wastewater Treatment Plant following discussion at a Special Meeting on April 23 , 1984 . For your information , both the Ithaca Town Board. and the Dryden Town Board have approved L is gra)it offer. It sh')uld. be loo ible to have all of the necessary certified resolutions in Don Kinsellas hands by Thursday so that he can sign the grant agreement . The resolutions from the Towns of Ithaca and Dryden are enclosed. It might be rather nice to have a signing ceremony with you, Clint and I looking over his shoulder, or one of us handing him a pen, perhaps Thursday noon. - 2- April 25 , 1984 60 On a more serious note I am reminded of our plight of exactly one year ago. Through the good offices of Assemblyman Sam McNeil and Steve Riford we had a full blown, on site , inspection of the existing plant in search of a basis for getting 50 points for an imminent failure situation. We came away from the inspection with the feeling we were just short of the funding line once again. The DEC water quality people told us that our plant was in bad shape but not sufficiently critical to justify the imminent failure points . Thanks to Don Kinsella we suceeded in identifying an element of the plant that truly is in a state of imminent failure , namely the force main under Route 13. Through his detective work we were able ' to show that this line was constructed as an old gas main and later converted to a higher pressure force main. A failure of that line would result in a flood of raw sewage, damaging the highway and adjoining private property as well as major pollution of Cayuga Lake. The importance of this staff work to our having achieved success is not generally known to the community and I take this opportunity on behalf of the people of the Town of Ithaca to personally thank the City for your essential part in our success and in particular we all owe Don Kinsella a special note of thanks for handling this critical element in a highly professional manner. Once again the team effort of Town and City staff has made the difference and it gives me a very good feeling about the quality of people that we have on board. I would appreciate your reading this letter into the record of your April 25 meeting. Very truly yours , Noel Desch Supervisor ND/js Ono encs . " Wetlands Designation Mayor Guten erger read the following resolution passed at the Environmental Management Council meeting March 27 , 1983: "RESOLUTION 2 - 84 IN SUPPORT OF THE CONSERVATION ADVISORY COUNCIL' S STAND REGARDING THE CITY OF ITHACA COOPERATING WITH DEC IN THE MATTER OF FRESHWATER WETLANDS REGULATION WHEREAS, the City of Ithaca has been notified by NYS DEC of its intent to regulate two parcels of land (TW- 5 and TW-6) in the City as Freshwater Wetland under provisions of the State Freshwater- Wetlands Act of 1975 , and WHEREAS, the City of Ithaca Board of Public Works has resolved to request the deletion of these wetlands from the regulatory list ; and WHEREAS , the City of Ithaca Board of Public Works resolution supplies no actual evidence to form a conclusion that any planned City public works activities in the area are exempt from regulation under the Freshwater Wetlands Act S 24-1305 ; and WHEREAS , the City of Ithaca has already complied with the Freshwater Wetlands Act by obtaining a proper permit for construction of its sewage treatment plant outfall which would cross the regulated wet- land TW- 5 ; now, therefore , be it RESOLVED, that Tompkins County Environmental Management Council urges the City of Ithaca to cooperate with DEC in the matter of freshwater wetlands regulation, and be it further 3- April 25 , 1984 RESOLVED, that Tompkins County Environmental management Council 61 recommends that the City of Ithaca drop its opposition to the Wetlands designation; and RESOLVED, further, that Tompkins County Environmental Management Council stands ready to provide information to the Board of Public Works as desired on wetlands and the Freshwater Wetlands Law, and to participate in any discussions concerning the future of the areas in question; and RESOLVED, further, that Tompkins County Environmental Management Council affirms the City of Ithaca Conservation Advisory Council 's stand on this issue . Passed EMC General Meeting 3/27/84 by a unanimous vote , no abstentions - City Engineer Position Mayor Gutenberger reported that within the next two weeks the City should receive the results on the City Engineers test . He appointed the following persons to a committee to review and make recommenda- tions to the Board on the results of that exam and to fill that position: 0 Superintendent - Donald Kinsella 0 Board of Public Works Commissioners - Walker, Albanese, Schickel 0 Alderman and Board of Public Works Liaison - Hoffman (, Chairman of Budget and Administration Committee - Dennis Ex-officio members - Hazel Best Shaw and Mayor Gutenberger Q Letter from Frank Moon - South Hill Mini-Parks Mayor Gutenberger referred to a letter dated April 24, 1984 from Frank Moon of 507 Turner Place regarding the two mini-parks on South Hill . The South Hill Civic Association would like the City to main- tain and improve these parks . Resolution By Comm. Walker : Seconded by Comm. Schickel RESOLVED, That the letter from Frank Moon regarding the mini-parks on South Hill be referred to the Streets and Facilities committee for review and recommendation. Carried Unanimously Reduced Fare Tickets for Handicapped and Disabled Persons Mayor Gutenberger reported on a request from the Senior Citizens Council concerning reduced fare tickets on Ithaca Transit .System for handicapped and disabled persons . Resolution By Comm. Schickel : Seconded by Comm. Albanese RESOLVED, That the matter of reduced fare tickets for handicapped and disabled persons be referred to the Parking, Traffic and. Transit committee for review and recommendation. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: John Bozzone , 317 Elm Street , spoke to the Board regarding hazardous driving conditions on Elm Street . Mayor Gutenberger responded that there is a resolution on the agenda today addressing this problem. Berry J. Kahn, 209 S. Corn Street , spoke to the Board and requested an expungement of a loo penalty on a water and sewer bill . He asked the Board to consider a longer time in which citizens can make a payment without a penalty . Supt . Kinsella reported that he will look into the matter with the City Chamberlain and report back to Mr . Kahn . -4- April 25 , 1984 62 REPORT OF COUNCIL LIAISON: Removal of As estos rom Tin Can Facility Al erman o man 'reported that the Humaii Services committee at their last meeting recommended that the asbestos at the Tin Can facility be removed as soon as possible . It was the feeling of the committee that since the question of the long term location of the building is not going to be resolved immediately there is no reason to wait to remove the asbestos . Johnson ' s Boat Yard Construction Permit Alderman Hoffman spoke to the Board regarding an "after the fact permit" for construction at Johnsonsts Boat Yard. Supt . Kinsella responded that Johnson' s Boat Yard has a 30-day revocable permit. REPORT OF SUPERINTENDENT AND STAFF: Appointment Supt . Ki nsella reported that he has appointed David McFall as a provisional appointment to Water Distribution Maintenance Supervisor at $7. 11 per hour, effective April 29 , 1984 . Appointment Supt . Kinsella reported that he has transferred Michael Reynolds from the Streets and Facilities Division to the position of truck driver in the Engineering and Utilities Division at $5 . 50 per hour, effective April 29 , 1984. American Public Transit Association Conference Supt. Kinsella reported to the Board that there is an American Public Transit Association Conference May 20 , 1984 and asked any Board members that might be interested to see him regarding the conference . Spring Pick-up Week Asst. to Supt . Dougherty requested the Board to designate the week of May 21st as Spring Pick-up Week. Resolution By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the week of May 21, 1984 be designated as Spring Pick- up Week in the City of Ithaca. Carried Unanimously Memorandum on Forest Home Drive Asst . to Supt . Dougherty read the following memorandum from Corporate Counsel Stumbar on patchwork on Forest Home Drive : "Don Kinsella, Supt . , D.P.W. Jack Dougherty, D.P.W. April 11 , 1984 Forest Home Drive Based on the dangerous condition of Forest Home Road, I have suggested that temporary patchwork be done on Forest Home Drive . Repairs are based solely on the City ' s commitment to the safety of the community - not on any acknowledgement of responsibility. Cornell University has cavalierly shirked their responsibility in th( name of making a point. We cannot act with similar disregard to the public safety. L. Richard Stumbar, Corporate Counsel" Asst . to Supt . Dougherty reported that temporary patchwork has been done in that area by the City of Ithaca. Corporate Counsel Stumbar reported that the City is definately committed to getting a resolution on this road even if it means the City has to put the matter in court to get a long term solution . - ; April 25 , 1984 Stewart Park Advisory Group 63 Comm. Nichols reported t ere was a public information meeting on April 24th on the Stewart Park renovations . Thomas Niederkorn gave a pre- sentation, generally outlining the plans for renovations . There are maps available showing the general structure of the plan which will be given to Commissioners before the next Board meeting. WATER AND SEWER COMMITTEE : Acceptance ot Grant Agreement -Segment I By Comm. Schickel : Seconded y CComm. Albanese WHEREAS, the USEPA has approved a grant in the amount of $13, 497 , 576 for the construction of the Ithaca Area Wastewater Treatment Plant - Segment I (Grant No . C-36-1095-03-0) , RESOLVED, That the Board of Public Works accepts and authorizes the Superintendent of Public Works to sign the attached Grant Agreement on behalf of the City of Ithaca as agent for the joint owners , the City of Ithaca, Town of Ithaca and Town of Dryden, concurrent to approval of the Special Joint Subcommittee at their meeting on April 23, 1984 , and the approval of the Town boards of Ithaca and Dryden. Carried Unanimously 0 Request for Expungement of Water and Sewer Charges - Nates Floral 0 Estates 0 By Comm. Schickel: Seconded by Comm. Stone U WHEREAS, a request has been received from Nates Floral Estates for co the expungement of water and sewer charges for the billing period of 1/1/84 to 4/1/84 , and a WHEREAS, staff has reviewed the daily consumption rates and recommends expungement of $289 . 28 from the sewer use bill dated April 1, 1984 , and WHEREAS, a similar request from the same customer was received in October 1978 and expungement granted in the amount of $500 . 88 for losses due to failure of the distribution system under their control , RESOLVED, That 289 . 28 be expunged from the 4/1/84 sewer bill of Nates Floral Estates , and be it further RESOLVED, That this expungement for sewer charges will be the final expungement and that further requests for expungement of water and sewer bills will not be considered for losses of water within the control of the customer , and that a copy of this resolution be for- warded to the owner. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Award of Bids - Chemicals By Comm. Schic el : Seconded by Comm. Stone WHEREAS ) bids for supplying chemicals had been received on December 22 , 1983 , and WHEREAS , bids on Item 4 (Coagulant Aid) and Item 3b (Ferric Chloride) had not been awarded, and WHEREAS , staff has reviewed the compatibility of chemicals used in water treatment and sewage treatment and have found that the most economical alternative for Coagulant Aid is that to be supplied by American Cyanamid and for Ferric Chloride is that provided by Monarch Chemicals , therefore , be it RESOLVED, That the contract for supplying Coagulant Aid (Item 4) be awarded to American Cyanamid for their bid of 86 cents per lb . , and that the contract for supplying Ferric Chloride (Item 3b) be awarded to ;Monarch Chemicals for their bid of $6 . 30 cwt . Carried Unanimously 64 -6- April 25 , 1984 Bid Award - Change of Date Comm. Sc i.c el reported that the bid opening on Segment I of the Sewage Treatment Plant has been delayed from May 2nd to May 8th, at 2 : 00 P.M. in the Council Chambers . STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Request or Payment - Mo des i & Masters By Comm. Gerkin. S e conded by Comm. Nic ols RESOLVED, That payment request No . 2 from Mod.jeski and Masters for engineering services rendered in connection with the inspection and report on the City of Ithaca bridges in accordance with their proposal dated January 13, 1984 , be approved in the amount of $433.04 . This completes the billings for field inspection of the W. Buffalo Street , W. State Street , and W. Seneca Street bridges over the Relief Channel and the S. Aurora Street bridge over the Six Mile Creek. Carried Unanimously Thompson Park Resolution By Comm. Gerkin: Secon ed by Comm. Stone WHEREAS , a request has been received from a resident living in the vicinity of Thompson Park urging the prohibition of dogs in that park, and WHEREAS , the Streets and Facilities Committee has determined that there is abuse of the park by dog owners allowing their dogs to litter the play area, therefore , be it RESOLVED, That the current rules and regulations allowing leashed dogs be rescinded, and the rules and regulations amended to prohibit dogs in the park area, and be it further RESOLVED, That the Superintendent is hereby directed to have Thompson Park adequately posted to inform dog owners of the prohibition. Carried Unanimously Request for Payment Hovanec Builders Corp . Hovanec Builders Corp . have submitted a final bill for services ren- dered in connection with handicapped access to restrooms in City Hal.lty The contract amount was $3, 650 . Prior to this date , bills have beef} submitted and approved in the amount of $3 , 285 . , leaving a balance of $365 . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That a request for payment (final) submitted by Hovanec Builders Corp . for services rendered in connection with handica ped access to restrooms in City Hall , be approved in the amount of 365 . Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Au it By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 8 in the amount of $43 , 534 . 69 for the General Fund, and in the amount of $11 , 065 . 84 for the Water and Sewer Fund, be approved for payment , it is further RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Elm Street Parking Regulafion Change By Comm. Stone : Seconded y Comm. Gerkin WHEREAS , a request has been received by the Parking, Traffic and Transit Committee from a resident of Elm Street to review the current traffic safety situation related to existing parking on the southerly side of the 100 and 200 blocks of Elm Street , and -7- April 25 , 1984 WHEREAS, the committee has determined that the situation presents �5 hazard to pedestrian and vehicular traffic as a result of the par.ki_ng of cars in that vicinity, and WHEREAS , the Parking, Traffic and Transit Committee recommends elimin- ation of parking on the southerly side of the 100 and 200 blocks of Elm Street as being in the best interest of traffic safety ; therefore , be it RESOLVED, That the current regulations allowing parking in that area be rescinded, and be it further RESOLVED, that the area be redesignated as a no parking area. Commissioner Schickel asked that the Board postpone their decision until residents of the area may have more input into the decision. Tabling Resolution By Comm. Stone : Seconded by Comm. Schickel RESOLVED, That the matter of the Elm Street Parking Regulation Change be tabled. O A vote on the tabling resolution resulted as follows : O 0 Ayes (4) - Schickel , Walker, Gerkin, Stone (� Nays (2) - Albanese , Nichols [� Carried Q Ithaca Transit - Report of' Operat.ions By Comm. tone : Seconded by Comm. Albanese RESOLVED, That the Board accepts the first quarter 1984 report of the operations of the Ithaca Transit System. Carried Unanimously UNFINISHED BUSINESS : Comm..A1 anese asked about the status of the Stewart Park picnic tables that are to be sold. Supt . Kinsella responded that there are 12 picnic tables committed and 18 uncommitted. Asst . to Supt . Dougherty asked that there be some discussion on this matter before any tables are committed to neighborhood parks . ADJOURNMENT: On a motion the meeting was adjourned at 5 :.10 p.m. / Callista F . Pao angels n C. Gut en erge Deputy City Clerk 4mayor HOARD OF PUBLIC t;'ORKS PROCEEDINGS Accounts Receivable April 25, 1984 12898 William J. Gerber- G-2122 37.14 12899 Joseph Cmilansky G-2122 35.13 12900 Robert E. Terry G-2122 612.00 12901 Town of Ithaca G-2122 149.06 12902 Town of Newfield F-2144 142.03 12903 J & S. Enterprises F-2140 25.00Paid 12904 Margaret A. Cecce F-2144 522.00 12905 Don A. Wells F-2144 378.00 12906 Dr. Robert Baker F-2144 288.00 12907 Charles F. Smith F-2144 360.00 12908 Janette Olsen F-2;44 414.00 12909 James Turesik F-2144 233.28 G-2122 252.72 TOTAL $2,362.31 TOTAL $1,086.05 APPROVED BY FINANCE COMMITTEE 1616 Shirley Rosen A-1710 441.44 1617 N.Y.State Electric & Gas A-2560 128.00 1618 Norman Chait A-1710 295.63 BOARD OF PUBLIC WORKS PROCEEDINGS 67 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. May 9 , 1984 PRESENT: 1ay� or Gutenberger Commissioners (6) - Albanese , Gerkin, Nichols , Schickel, Stone , Walker OTHERS PRESENT: Supt. of Public Works - Kinsella Asst. to Supt. of Public Works - Dougherty Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli Corporate Counsel - Stumbar Purchasing Agent - Clynes Common Council Liaison - Hoffman Asst . Grants Administrator - Eckstrom Alderperson - Killeen PLEDGE OF ALLEGIANCE: Mayor Guten erger led all present in the Pledge of Allegiance to the O American flag. APPROVAL OF MINUTES: By Comm. Nichols . Seconded by Comm. Schickel m RESOLVED, That the minutes of the April 25 , 1984 meeting be approved as recorded by the Deputy City Clerk. Q Carried Unanimously ADDITIONS TO THE AGENDA: Council Liaison Report Council Liaison Ho man requested the addition of Common Council , May 2 , 1984 resolution on asbestos in the Tin Can. No Board member objected. Streets and Facilities Committee Comm. Ger in requested t e a ition of the following items : E . Street trees - bid return - resolution F. DiPasquale request for encroachment at 431 E. Seneca Street- Resolution No Board member objected. Parking, Traffic and 'Transit Committee Comm. Stone requested the addition of Item B - Status of Parking Report. No Board member objected. Farmer' s Market Supt . Kinsella reported he has received a letter from the Farmer' s Market organization requesting a continuance of the arrangements approved last year by the Board for occupying the area along the old Tau ghannock Blvd. for their seasonal Farmer Market activities and also along the parking strip along the west side of the DeWitt Park area. Discussion followed on the floor. Resolution By Comm. Albanese: Seconded by Comm. Stone RESOLVED, That the matter of the Farmer' s Market occupying the area along the old Taughannock Blvd. and the parking strip along the west side of the Dewitt Park area be referred to the Streets , Facilities , Parks and Refuse Committee for review and recommendation. Carried Unanimously 68 -2- May 9 , 1984 PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Al erperson Sean K11 een, Orc ar Place , spoke to the Board on a proposal for traffic flow abatement on State , Mitchell , Brandon, and Dunmore Streets for consideration and implementation during the summmer. 1984 construction season. This proposal would accomplish three desired public objectives as follows : a) . Eliminate thru traffic over Brandon and Dunmore , especially -when, appropriate signs are installed on these residential streets . b) . Slow-down and control the heavy vehicular traffic (car. , bus , 'WNW truck) on State and Mitchell . r) . Provide safer crossing of State and Mitchell by pedestrians . The proposal would channelize State Street vehicles and cause those bound for Mitchell Street to pause for free-flowing west bound State Street traffic. A traffic island on Mitchell would channel State Street blending traffic and provide a refuge for pedestrians . The theory of the proposal is similar to that at Aurora Street and Terrace Hill . Discussion followed on the floor. Resolution By Comm. lbanese: Seconded by Comm. Gerkin RESOLVED, That the proposal for traffic flow abatement on State, Mitchell , Brandon and Dunmore Streets be referred to the Parking , Traffic and-Transit Committee for review and recommendation. Carried Unanimously REPORT OF CORPORATE COUNSEL: Ithaca ' o t a ssociation Contract Corporate Counsel Stumbar reported-The acknowledgement of insurance from the Ithaca Softball Association has been received and the contrac with them for the summer use of the fields is final and in place . Meeting on Sale of City Properties Corporate Counsel Stumbar report e there had been a meeting with Matthys VanCort , Charles Barber, Donald Kinsella and himself on setting policies on leases and sales of property. Mr. VanCort is summarizing meeting and should have it for the Board soon. REPORT OF CITY CONTROLLER: s Deputy Controller Ca_fT&rillo reported that on May 16th in New York City there will be a bid opening for Segment I for the sewer project . The bid opening will be for 12 . 5 million dollars, and on the 30th of May the closing will take place . Deputy Controller Cafferillo answered Questions from Board members . REPORT OF COUNCIL LIAISON: j AsFestOS Removal at t e Tin Can Alderperson Hoffman reported that at the May 2 meeting of Common Council they passed a resolution from the Human Services Committee directing the Supt . of Public Works to solicit bids for removal of asbestos at the Tin Can. The Council asked that that work be done under the direc,-., tion of the Board of Public Works . Alderperson Hoffman answered Questions regarding cost of this project . Discussion followed on the floor. - 3- May 9 , 1.984 69 Authorization to Solicit Bids Resolution By Comm. Walker: Seconded by Comm. Nichols RESOLVED, That the Board authorizes the solicitation of bids subject to the question of whether or not we can do so without the authorization of funds . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously REPORT OF SUPERINTENDENT AND STAFF : Supt. Kinsella reported Me signs are not yet in place for swimming prohibition at the dam, in the Six Mile Creek gorge area. Supt . Kinsella. will look into the matter of the placement immediately. WATER AND SEWER COMMITTEE: Request for Payment - Stearns $ Wheler By Comm. Sc is el : Seconded y Comm. Stone RESOLVED, That the folllwing payment requests from Stearns & Wheler O be approved for payment : 0 For Development of an Industrial Pretreatment Program: (� -Basic Services , Phase I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 16 . 27 (� -Basic Services , Phase II . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4, 932 . 30 For Sewer System Evaluation Survey Q - 1983 Overhead Adjustment & 1983 Billings . . . . . . ... . . . . $ 1_21. 12 For Ithaca Area Wastewater Treatment Plant , Segment I -Bidding Phase & Professional Fee . . . . . . . . . . . . . . . . . . . . $10 ,966 . 48 For Design of Additions & Modifications to Wastewater Treatment Facilities -Drawings and Specifications . . . . . . . . . . . . . . . . . . . . . . . . . $ 297 . 25 -Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 871. 34 -Minority Business Enterprise Program. . . . . . . . . . . . . . . . 138 . 00 -Permits . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 .74 -Preparation of Drawings & Specs , Segment I . . . . . . . . . . 6 , 346 . 86 -Preparation of Drawings & Specs , Segment II . . . . . . . . . 7 , 847 . 31 - 1983 Overhead Adjustment $ 1983 Billings . . . . . . . . . . . . 15 , 158 . 77 Carried Unanimously Request for Payment - Malcolm Pirnie , Inc. By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That payment request No . 1 from Malcolm Pirnie , Inc . , for professional services rendered in connection. with the Ithaca Water Treatment Plant Improvement study be approved in the amount of $6 , 555 . 81. Carried Unanimously Legal and Secretarial Services - -Wastewater Treatment Plant y Comm. Sc is el : Seconded y Comm. Stone WHEREAS , the City and Town staff have suceeded in getting approval of as much municipal force account effort on the Ithaca Area Wastewater Treatment Plant as possible , within the Segment I grant funding eligi- bility including municipal engineering, Assistant Grants Administrator, and a portion of the Deputy Controller services , and WHEREAS , the results of the bidding phase of the project will necessi- tate adustments in the STEP III award at the time authorization is made to execute the contracts for Segment I construction, and WHEREAS , the amendment activity affords the owners with the opportunity to update the services to be provided on a force account basis including expected costs for legal services , secretarial services , expenses by Conrail to temporarily remove the trackage , and 70 -4- May 9 , 1984 WHEREAS , the SJS at its meeting continued its consideration of project needs for legal services and reviewed proposals for such services from the Counsels for the City and Town of Ithaca based on estimated levels of effort previously approved by the SJS, and WHEREAS, following discussion, the SJS voted unanimously to recommend to the BPW the selection of the firm. of Bixler & Stumbar to provide the legal services to the joint entity; now, therefore, be it ' RESOLVED, That the firm of Bixler & Stumbar be retained to provide ti the legal services to the joint entity during the construction of Segment I of the Ithaca Area Wastewater Treatment Plant at an estimate' cost of $10,400 effective immediately, with the understanding that a log of such effort , suitable to the project fiscal officer, shall be kept so that the costs will be eligible for reimbursement following approval of a force account grant amendment proposal for such services , ' and be it further a i RESOLVED, That the Board of Public Works authorize funds in the amount of $11, 520 for contractual secretarial support services for the joint entity for Segment I in accordance with the attached proposal for secretarial services , subject to the approval of a grant amendment . Carried Unanimously Comm. Schickel reported on receipt of bids for Segment I on May 8th, The total of the apparent low bidders for- general construction., plumbing,. heating, ventilating, and electric was $8 ,003, 000 , about 20 plus percent under the estimate. DEC will review and if approved construction will begin approximately July 1, 1984 . a Asst . Grants Administrator Eckstrom reported that test borings will be taken by Empire Soils on May 23 and chemical analysis will be back about a week later. STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE : DiPasquale Request for Encroachment - 431 E. Seneca Street "' By Comm. Ger in: Seconded y Comm. Stone WHEREAS, Raymond A. DiPasquale has applied to the City of Ithaca for a license to continue a long standing encroachment of a house owned by him at 431 East Seneca Street . Said encroachment consisting of a portion of the eastern edge of the house extending approximately seven (7) feet onto City owned property adjacent to Schuyler Place , and WHEREAS, the City of Ithaca has determined that the land encroached upon has no short term or long term City use , and i WHEREAS , Corporate Counsel for the City of Ithaca and the attorneys for Raymond A. DiPasquale have negotiated a license agreement in for,11 satisfactory to them, RESOLVED, That the City of Ithaca by its Mayor, John C. Gutenberger, is directed to enter into the license agreement negotiated between the parties . Carried Unanimously Award of Bids Comm. Ger in reported that bids were received on May 3 , 1984 , for trucks and a refuse packer. 4-Wheel Drive Pick-up Truck Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for one 4 wheel drive pick-up truck be awarded to Royal Ford of Owego for the low net bid of $9 ,550 . ($9 , 000 budget) . Carried Unanimously -5- May 9 , 198471 3 Yard Dump 'Truck Resolution By Comm. Gerkin: Seconded by Comm. rtorie RESOLVED, That the contract for one ' cubic yard. Dump Truck be awarded to Genesee Ford Truck Sales , Inc . of Rochester for the low net bid meeting the specifications of $15 ,610 . ($14 ,000 budget) . The alternate bid of a $750 add on was for a model LN 600 that met the speci.fica.tion.s . Carried Unanimously Stake Body Truck Resolution ByComm:GGerkin: Seconded by Comm. Stone RESOLVED, That the contract one one Stake Body truck be awarded to Royal Motors of Owego for the low net, bid of $9 , 794. ($10 , 000 budget) . Carried Unanimously Refuse Packer Resolution By omm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for one Refuse Packer be awarded to Feduke Ford of Vestal for the low net bid of $34 , 755 . ($50 ,000 budget) . 0 Carried Unanimously 0 Award of Bids 0 Comm. Ger in reported that bids were received on May 7, 1984 for U supplying street trees . m ' Q Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for supplying street trees be awarded to Schichtel ' s Nurseries of Orchard Park for their total low bid of $4 ,045 . 75 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 9 in the amount of $63 , 228 . 67 for the General Fund, and in the amount of $5 ,945 . 62 for the Water and Sewer Fund, be approved for payment ; it is further RESOLVED, That bills receivable be approved and ordered rendered.. Carried Unanimously Maintainer and Maintenance Worker Reclassification WHEREAS , a request has been received from the Asst . to the Superinten- dent of Public Works and has been endorsed by the Superintendent , which proposes that the position of Maintainer , presently at Grade 25 be raised to Grade 27, and the position of Maintenance Wroker, presently at Grade 23 be raised to Grade 24 , and WHEREAS, the Asst . to the Superintendent recommends that the Civil Service job description be amended to include the phrase "may be re- quired to perform as a Working Supervisor as assigned for a period not to exceed three months" to describe the position of Maintainer, and further that a Class 3 driver' s license be added to the special require- ment section of that job description . RESOLVED, That the Board of Public Works hereby approves the reclass- ification of these positions in accordance with the above mentioned recommendations , and that a copy of this resolution be forwarded to the Civil Service Commission and the Budget and Administration Committee and to the Common Council for approval and adoption. Discussion followed on the floor . Carried Uanaimously -6- May 9 , 1984 72 Streets and Facilities Division Maintenance Garage Staffing_ By Comm. Walker: Seconded by Comm. Ger in WHEREAS, the Superintendent is implementing the provisions of the realignment approved by the Common Council in February 1982 , and WHEREAS, the Asst . to the Superintendent presented to a joint session of the Board and the Budget and Administration Committee a staffing roster report in October 1982 ; said report recommending the requirement that two Automotive Mechanics and one Automotive Mechanic Helper would be necessary to complete the assumption of maintenance responsibility for Engineering and Utility Division equipment ; therefore , be it RESOLVED, That the Board hereby approves removal of two Automotive Mechanics from the Water and Sewer Division and approves the establish ment of two Automotive Mechanics and one Automotive Mechanics Helper in the Streets and Facilities Division, and that a copy of this resolution be forwarded to the Budget and Administration Committee and. to the Common Council for approval . Carried Unanimously PARKING , TRAFFIC. AND TRANSIT COMMITTEE: Transfer of Responsibility for En orcement of Paid-Parking By Comm. Stone : Seconded by Comm. Ger in WHEREAS, the rates and duration of paid-parking on the streets and in the parking lots and ramps of the City have been the subject of inten- sive study and discussion by the Parking, Traffic and Transit Committee of the Board of Public Works , and WHEREAS, the control of paid-parking is critically dependent on effective enforcement , and WHEREAS, the City Attorney has stated that the responsibility for the issuance of parking tickets may be assigned to City employees other than those in the Police Department , and WHEREAS , the Superintendent of Public Works has stated his willingness► to have the paid-parking enforcement function assigned to the Department of Public Works subject to adequate staffing and budget ; therefore , be it RESOLVED, That the Board of Public Works requests the Mayor and Comirtc- Council to take appropriate steps to transfer the responsibility for the enforcement of paid-parking to the Department of Public Works with the provision that no present employee suffer any loss of salary , benefits , or privileges . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Metered Areas Comm. Stone gave a report on metered areas in the City. The Parking , Traffic and Transit Committee has finished a study on the entire city r regarding on- street parking and ramp parking. Without exception the i ten hour parking areas have been done away with. There will be one area where there is four hour parking. The on-street meters will be in the prime area at an hourly rate and in the not so prime areas it would be a two hour rate . A written report explaining the areas will be forthcoming before the next Board meeting . REPORT OF SPECIAL COMMITTEES : City Engineer Search Committee Mayor Guten erger reported that the City Engineer Search Committee will be meeting on May 14 , 1984 to interview the top three candidates . Fuel Management Report Asst . to eup " Dougherty handed out a fuel management report to 'Commissioners . ADJOURNMENT: On a motion the meeting adjourned at 5 : 30 P .M. Callista F . Paolangel ' , Dep . Clerk n Gut n erger , 1ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 9, 1984 12910 Ithaca College G2122 36.77 12911 Cornell University F2144 534.12 12912 Ithaca City School DistF2142 29.17 12913 Town of Ithaca G2374 81.05 12914 Town of Ithaca F2378 79. 24 12915 Vill. of Montour F2378 1131.34 TOTAL WR 1773.87 TOTAL SR 117.82 Grand Total $1,891.69 APPRO.VPD BY FINANCE COMMITTEE 1619 October Enterprises Inc. A1710 25.00 1620 Fernando Macera A1710 25.00 1621 Fernando Macera A1710 25.00 1622 Steven A Centino A1710 25.00 1623 John Sems filer A1710 25.00 1624 Ruth W. Caldwell A1710 25.00 1625 Stuart & June Williams A1710 25.00 1626 Jagat P. & Kaushalya Sharma A1710 25.00 1627 Moshe &. Dalia Pelli A1710 _30.00_ TOTAL 230.00 BOARD OF PUBLIC WORKS PROCEEDINGS 73 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. May 23 , 1984. PRESENT : Mayor - Gutenberger Commissioners (4) - Gerkin, Schickel , Stone , Walker ABSENT : Commissioners (2) - Albanese , Nichols OTHERS PRESENT : Supt . of Public Works - Kinsella Asst . to Supt . of Public Works - Dougherty City Controller - Spano Deputy Controller - Cafferillo Deputy City Clerk - Paolangeli Purchasing Agent - Clynes Corporate Counsel - Stumbar Asst . Grants Administrator - Eckstrom O Transit Supervisor - Carpenter Common Council Liaison - Hoffman O Q PLEDGE OF ALLEGIANCE: (� Mayor Gutenberger led all present in the Pledge of Allegiance to m the American flag . GZ APPROVAL OF MINUTES : By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, That the minutes of the May 9, 1984 meeting be approved as recorded by the Deputy City Clerk . Carried Unanimously ADDITIONS TO THE AGENDA: Finance , Personnel and Administration Committee Comm. Walker requested addition of Item C - Request to Budget and Administration Committee for starting salary step for the City Engineer' s position. No Board member objected. Water and Sewer Committee Comm. Schickel requested the additions of the following items : Item D - Authorization to Sign Conrail Agreement - Ithaca Area Wastewater Treatment Plant Item E - Expungement Request - Account No . 59082 No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the addition of the following items : Item D - Engineering Contractual Services- =S. Aurora--Street Bridge--Modjeski & Masters - Resolution Item E - Payment Request - Stewart Park Improvements Master Plan No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger read the following Proclamation: WHEREAS, public works services provided in our community are an integral part of our citizens ' everyday lives ; and WHEREAS , the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water , sewers , streets and highways , public buildings , solid waste collection and snow removal ; and WHEREAS , the health, safety and comfort of this community greatly depend on these facilities and services ; and 74 -2- May 23 , 1984 WHEREAS , the quality and effectiveness of these facilities , as well as their planning , design and construction are vitally dependent upon the efforts and skill of public works officials ; and WHEREAS , the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people ' s attitude and understanding of the importance of the work they perform; now, therefore , be it RESOLVED, That I , John C . Gutenberger , Mayor of the City of Ithaca , do hereby proclaim May 20-26 , 1984 as NATIONAL PUBLIC WORKS WEEK in the City of Ithaca , and call upon all citizens and civic organiza- tions to acquaint themselves with the problems involved in providing our public works and to recognize the contributions that public works ' officials make every day to our health, safety and comfort . All of us depend greatly on the work of the dedicated people who clean our streets , maintain our public buildings , collect and dispose of our refuse and manage our public transportation facilities . Let ' s all -join together to salute the public works professionals in our community. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Request of Ithaca Festival Antonia Demas , 16 Cayuga Street , Trumansburg , spoke to the Board for the Ithaca Festival Food Coordinator , requesting a variance for wine to be served at the Ithaca Festival in Stewart Park . She explained that agriculture in New York State is being stressed, and the theme is "Picnic in the Park ." By serving wine we would be promoting and recognizing the wine industry in New York State. Discussion followed on the floor . Ms . Demas answered questions from the Board regarding liability of selling wine to minors . Motion To Deny Request for Sale of Wines in Stewart Park Resolution By Comm. Gerkin: Seconded by Comm. Walker , RESOLVED, That the request for a variance that wine be sold in Stewart Park during the Ithaca Festival be denied. Carried Unanimously REPORT OF SUPERINTENDENT AND STAFF : Air Quality in City Hall Supt . Kinsella reported that he has spoken to the Department of Labor about the air quality in City Hall and is following up with a letter to them to ask them for consulting services to test the a.; - in City Hall . He thinks this may lead to a mechanical project fog air handling equipment in our heating and ventilating system. Application for S . Aurora Street Bridge Abutment Supt . Kinsella reported he has received word from the DoT that the application through the County Highway Superintendent to the State Office in Albany for "Early-Start" funding by State ' s infrastructure bond issue of the South Aurora Street abutment repair project is not eligible for the "Early-Start" funding . It appears that the City will have to go with local funding to repair the north abutment on the South Aurora Street bridge . Memorandum on Chemical Usage at Water Treatment Plant Supt . Kinsella reported that a memorandum has gone out to Board members on a report on chemical usage at the Water Treatment Plant . A copy of report is attached. WATER AND SEWER COMMITTEE : Request for Payment- -Stearns 4 Wheler - Wastewater Treatment Facilities By Comm. Schickel : Seconded by Comm. Ger in RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the Design of Additions and Modifications to the Wastewater Treatment Facilities for April , 1984 be approved : -3- May 23 , 1.9845 Drawings and Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 579 . 68 Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.44 . 72 Compliance with Grant Procedure . . . . . . . . . . . . . . . . . . . . . . . . . 201 . 24 UserCharge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 . 94 Minority Business Enterprise Program. . . . . . . . . . . . . . . . . 26. 07 313 . 60 RegulatoryReview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preparation of Drawings & Specifications , Segment #1 . . . . 1 , 299 . 64 Preparation of Drawings $ Specifications , Segment #2 . . . . 7 , 222 . 40 Carried Unanimously Request for Pa ment--Stearns $ Wheler - Segment #1 By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, That the following payment request from Stearns & Wheler for professional engineering services in connection with Segment #1 of the Ithaca Area Wastewater Treatment Plant for April , 1984 be approved in the amount of $25 ,070 . 83. Carried Unanimously Request for Payment- -Stearns & Wheler - Industrial Pretreatment Program O By Comm. Schickel : Seconded by Comm. Gerkin ® RESOLVED, That the following payment requests from Stearns & Wheler ® for professional engineering services in connection with the develop- ment of an Industrial Pretreatment Program for April , 1984 be U approved: m Basic Services, Phase I . . . . . . . . . . . . . . . . . . . . $ 645. 37 Basic Services , Phase II . . . . . . . . . . . . . . . . . . . $ 46. 30 Carried Unanimously Authorization To Sign Conrail Agreement- -Ithaca Area Wastewater Treatment Plant By Comm. Schickel : Seconded by Comm. Gerkin WHEREAS , a proposed agreement between Consolidated Rail Corporation and the City of Ithaca has been received which will allow the construction and maintenance of a 42- inch gravity flow sanitary sewer pipe through the lands and under and across the roadway and tracks of the Milliken branch of Conrail adjacent to the new waste- water treatment facility, and WHEREAS , the draft agreement was reviewed and approved by SJS as to format prior to submittal to Conrail ; RESOLVED, That the Board of Public Works hereby authorizes the Superintendent of Public Works to sign the above described agreement between Consolidated Rail Corporation and the City of Ithaca on behalf of the joint owners , City of Ithaca, Town of Ithaca, and Town of Dryden, in accordance with the terms , fees and conditions of the agreement, with the said agreement being subject to review and approval by L. Richard Stumbar , Project Attorney. Carried Unanimously Expungement Request--Account No. 59082 By Comm. Schickel : Seconded by Comm. Gerkin WHEREAS, a request has been received for expungement of penalties for the February and May water/sewer bills with amounts of $5.13 and $ 5 . 63 respectively, for Account No . 59082 due to a forwarding error ; RESOLVED , That the Board of Public Works hereby approves said request for expungement . Carried Unanimously Special Board of Public Works Meeting Comm. Schickel reported there will be a special Board of Public �ti'orks meeting in conjunction with SJS on Friday, June 1 , at 3 : 30 p.m. in the Common Council Chambers to review the canvass of bids for the Ithaca Area Wastewater Treatment Plant and authorize the Superintendent of Public Works to award contracts #3A, 4A, SA, and 6A for Segment #1 . STREETS , FACILITIES , PARKS AND REFUSE COM1b1ITTEE: Ithaca Farmers ' Market- -Request By Comm. Gerkin: Seconded by Comm. Stone WHEREAS , a request has been received from the It Farmers ' Market 76 -4- May 23 . 1984 to continue the use of City lands between the former railroad platform on the west side of Taughannock Boulevard and the lands of the former 89 Lumber Co . on the north side , on Saturday mornings starting May 19 through October 27 , 1984 , for the sole purpose of selling farm produce and home manufactured items which are made or grown by members of the Ithaca Farmers ' Market within 30 miles of the City of Ithaca; and WHEREAS , the Ithaca Farmers ' Market has also requested the continued use of the parking spaces along the 100 block of E . Buffalo Street (14 spaces) and the area of the 300 block of the east side of North Cayuga Street (12 spaces) for Wednesday mornings beginning at 9 : 00 a.� to 1 : 00 p .m. with an additional hour for cleanup and restoration of the area starting on or after May 23 through October 24 , 1984 ; RESOLVED, That the Board of Public Works hereby approves this request by the Ithaca Farmers ' Market for a fee of $ 500 , payable in advance , and hereby directs Corporate Counsel to prepare this agreement for signing by the Mayor and a representative of the Ithaca Farmers ' Market . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Zikakis Request To Occupy City Property By Comm. Gerkin: Seconded by Comm . Stone WHEREAS, a request has been received from William and Ruth Zikakis for permission to pave and park cars on portions of the City right- of-way on the northerly side of Elmira Road; RESOLVED, That approval is hereby given for the issuance of a revocable permit by the Supt . of Public Works with the stipulation that the permittee acknowledge that a fee study is underway and that a fee will be established which will affect all permittees using a City property""* or right-of-way in such or' similar manner . Discussion followed on the floor . Tabling Motion By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the matter of the --ikakis request to occupy city property on Elmira Road be tabled . Carried Unanimously Award of Bids Comm. Gerkin reported that bids were received on May 17 , 1984 for Transit Mix Concrete , Bituminous Products and Asphalt Concrete . Transit Mix Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for Transit Mix Concrete be awarded to K&H Concrete of Brooktondale for their low net bid prices . Carried Unanimously Bituminous Products Resolution By Comm. Gerkin: Seconded by Comm. Walker RESOLVED, That the contract for Bituminous Products be awarded to Cortland Asphalt of Cortland for their low net bid prices . Carried Unanimously &° Asphalt Concrete Resolution By Comm. Gerkin: Seconded by Comm. Walker RESOLVED, That the contract for Asphalt Concrete be awarded to General Crushed Stone for their low net bid price . Carried Unanimously BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 23, 1984 12916 Circle Square Co. G2122 23. 27 12917 Vasilio Zikakis G2122 54.36 12918 Bill Avramis F2144 897.37 12919 Robert W. Baker F2144 168.72 G2122 171.46 WR TOTAL 1066.09 TOTAL SR 249.19 APPRO BY FINANCE COMMITTEE r VE 1628 Vincent Mulcahy A1710 25.00 1629 Marion Russell A1710 30.00 1630 October Enterprises, Inc. A1710 25.00 1631 Theron Johnson A1710 25.00 1632 Carol V. Sisler A1710 25.00 1633 Fernando Macera A1710 25.00 1634 Richard Carmean A1710 25.00 1635 Ithaca City School Dist A1710 87.08 1636 New York Telephone A1710 97.53 TOTAL 364.61 -S- May 23 , 19849 Engineering Contractual Services- -S . Aurora Street Bridge By Comm. Gerkin: Seconded FY—Comm. Stone WHEREAS, the Superintendent of Public Works has requested and received a proposal for consulting engineering services from Modjeski F, Masters for design services not to exceed $ 5 , 100 and construction inspection phase work not to exceed $3 , 600 for repairs to the north abutment of South Aurora Street Bridge , and WHEREAS , the Superintendent of Public Works has been informed that the project will not be eligible for NYSDoT funding from the infra- structure bond issue "Early Start" program, and WHEREAS, the repairs are of an urgent nature requiring completion during the 1984 construction season; therefore , be it RESOLVED, That the Board of Public Works hereby accepts and approves said proposal and directs the Corporate Counsel to prepare an agreement for engineering services for signature by the Mayor , subject to the approval and funding of the Budget and Administration Committee and the Common Council . 0 Discussion followed on the floor. 0 0 Tabling Motion ( ) By Comm. Walker: Seconded by Comm. Gerkin m RESOLVED, That the matter of Engineering Contractual Services for Q S. Aurora Street Bridge be tabled pending the receipt of the final. proposal from Modjeski and Masters . Carried Unanimously South Aurora Street Bridge--North Abutment By Comm. Gerkin: Seconded by Comm. Wal er RESOLVED, That the Board of Public Works ask the Budget and. Admini- stration Committee of Common Council for $45, 000 for repair of the north abutment of South Aurora Street bridge . Carried Unanimously Payment Request--Stewart Park Improvements Master Plan By Comm. Gerkin: Seconded by Comm. Stone RESOLVED That a payment request (#4) from Planning/Environmental Research Consultants for services rendered in accordance with an agreement dated November 15 , 1983 for the Stewart Park Improvement Master Plan, be approved in the amount of $ 5 ,978 . 24 . Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 10 in the amount of $41 , 582 . 73 for the General Fund, and in the amount of $11 , 313. 44 for the Water and Sewer Fund, be approved for payment ; it is further RESOLVED , That bills receivable be approved and ordered rendered. Carried Unanimously Appointment- -Acting Superintendent By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the Board of Public Works hereby designates Mr . John A. Dougherty, Asst . to the Supt . of Public Works , as Acting Superintendent of Public Works , effective June 1 , 1984 , pending the appointment of a Superintendent of Public Works . Carried Unanimously City Engineer Salary By Comm. Walker : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works request the Budget and Administration Committee of Common Council to approve the starting salary of the City Engineer at Step 6 of the Executive Compensation Schedule . Carried Unanimously 78 -6- May 23 , 1984 PARKING , TRAFFIC AND TRANSIT COMMITTEE : Elm'_Street Capital Project By Comm. Stone: Secon ed by Comm. Gerkin WHEREAS , a request has been presented to the Capital Project Committee for the widening of Elm Street for the main purpose of providing on- street parking for a limited number of residents in the area, and WHEREAS , it has been determined by the Department of Public Works that the widening and improving of the affected area of Elm Street (]_00 and 200 blocks) would result in excessive costs far exceeding the benefit obtained; RESOLVED , That the Board of Public Works hereby opposes the establish- ment of this capital project , and be it further RESOLVED, That the current regulation allowing parking in the 100 and 200 blocks of Elm Street be rescinded, effective November 1 , 1984 ; be it further RESOLVED, That the area be redesignated as a "no parking" area effective November 1 , 1984 , and that a copy of this resolution be provided to property owners affected in the 100 and 200 block of Elm Street . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Rescinding of Resolution--Asbestos Removal By Comm. Stone : Seconded by Comm. Ger in WHEREAS, on May 9 , 1984 , the Board of Public Works authorized solici- tation of bids for asbestos removal at the Community Service Building ,and WHEREAS , funds have not been authorized and approved for said project by the Common Council ; RESOLVED, That the resolution of May 9 , 1984 be rescinded, and be it further " RESOLVED, That the Board of Public Works authorizes the solicitation of bids for said project , subject to the authorization and approval of funds in the amount of $100 ,000 by the Budget and Administration Committee and the Common Council . Carried Unanimously NEW BUSINESS: Cascadilla Creek- -State Money for Dredging Comm. Schic el asked about State money for dredging of Cascadilla Creek from Route 13 to the inlet . Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED , That the matter of the dredging of Cascadilla Creek be referred to the Streets , Facilities , Parks , and Refuse Committee . Carried Unanimously Gorge Area Trespassing Fines Comm. Walker asked that Corporate Counsel keep the Board informed about fines , penalties , etc . of people found guilty of trespassing in the gorge area . Farewell to Superintendent Kinsella Mayor Gutenberger expressed appreciation to Donald Kinsella for his accomplishments with the City for the last two and one-half years and wished him and his family the best of luck in his future endeavors . ADJOURNMENT: On a motion the meeting adjourned at 5: 20 p .m. Callista F . Paolangel ' Dep . City- Clerk J n C . Gu enberger ayor '7 9 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Special Meeting 3 : 30 P.M. June 1, 1984 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Gerkin, Nichols , Schickel , Walker ABSENT: Commissioner (1) - Stone OTHERS PRESENT: Supt . of Pu lic Works - Kinsella Asst . to Supt. of Public Works - Dougherty Deputy Controller - Cafferillo .Deputy City Clerk - Paolangeli Purchasing Agent - Clynes Corporate Counsel - Stumbar Asst . Grants Administrator -- Eckstrom Personnel Administrator - Best-Shaw O Common Council Liaison - Hoffman O Town Supervisor - Noel Desch 0 Town Clerk - Jean Swartwood U Representatives - Stearns & Wheler - Joel Swenson, Howard LaFever M PLEDGE OF ALLEGIANCE: Q Mayor Guten erger led all present in tic Pledge of Allegiance to the American flag. ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the addition of a C am er of Commerce request . No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Lynn Marston, 21T Lower Sapsucker Woods Road, Representative of the Chamber of Commerce , spoke to the Board requesting a variance - to.-hold-,a flea market and craft fair in Stewart Park during the 4th of July celebration. The Chamber is sponsoring all day events from 10 a. m. to 10 p .m. Events will include a bicycle rodeo, bicycle parade , chicken bar-b-que , square dance , several bands from local schools , a softball game between Democrats and Republicans , and a back yard circus ; a flea market and craft fair with a charge of $20 . 00 per vendor would help underwrite the cost of the celebration. Discussion followed on the floor. Ms . Marston answered questions from Board members . Comm. Schickel urged the Chamber to take a serious look at holding the flea market and craft fair across the road at the Tin Can to ease up the congestion in the park. Ms . Marston assured the Board that the Tin Can location would be explored. Resolution By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That the variance be granted to hold a flea market and craft fair in Stewart Park in conjunction with the 4th of July celebration. Ayes (4) - Walker , Schickel , Albanese , Gerkin Nays (1) - Nichols Carried §A TER June 1,. 1984 `WATER AND SEWER COMMITTEE : Award of Bids - Ithaca Area Wastewater Treatment Plant , Segment 1 , Contracts 37C, 4 SA, and 6A By Comm. Sc is el: SecondeJ by Comm. Albanese WHEREAS, bids for the Ithaca Area Wastewater Treatment Plant, Segment 1, Contracts 3A, 4A, 5A, and 6A were received on May 8 , 1984 , and WHEREAS, the canvass of bids , as shown on the attached summary sheet prepared by Stearns & Wheler, was reviewed with City and Town project staff at their monthly progress meeting on May 24, 1984 , and WHEREAS, Stearns $ Wheler have recommended award of contracts to the lowest bidders , based on the above canvass , verification of qualifica- tions and subcontractor submittals to date . RESOLVED, That the following awards be made : Contract 3A - General , to M.A. Bongiovanni , Inc. for their low bid of $6,9493, 000 . Contract 4A - Electrical , to Matco Electric Company for their low bid of $ 778 ,000 . Contract 5A - Heating and ventilating, to J & K Heating and Plumbing Company for their low bid of $243, 300 . Contract 6A - Plumbing, to Galuski Plumbing and Heating Company for their low bid of $33, 240 . The above contract awards are subject to approval by NYS DEC and its MBE Office of Affirmative Action. Discussion followed on the floor. Joel Swenson, representative for Stearns & Wheler , answered questions from the Board. A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4 : 15 p.m. -11-i-sta. F . Paolangeli J n C. Guten erger Deputy City Clerk Kayor 81 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NFW YORK Special Meeting 4: 30 P.M. June 4 , 1984 PRESENT: . Mayor Gutenberger Commissioners (5) - Albanese, Gerki.n , Nichols , Stone , Walker ABSENT: Commissioner (1) - Schickel OTHERS PRESENT: Acting Supt. of Public Works - Dougherty Deputy City Clerk -- Paol a.ngel.i Personnel Administrator - Best-Shaw City Engineer Position By Comm. Walker: Seconded by Comm. Stone RESOLVED, That Mr. Peter Novelli be appointed City Engineer at a. O salary of $34, 350 . , Grade 7, Step VI of the Compensation Plan for City of Ithaca Executive Union, effective June 18 , 1984 . O Carried Unanimously 0 (� ADJOURNMENT: m On a motion the meeting was adjourned at 4 : 40 P .M. Q Ca lista F . Paolangeli ozn. C. Guten erge , Deputy City Clerk Mayor BOARD OF PUBLIC WORKS PROCEEDINGS �3 CITY OF ITHACA, N111"W YORK Regular Meeting 4 : 00 p .m. June 13, 1984 PRESENT: Commissioners (6) - Albanese, Gerkin, Nichols , Schickel , Stone , Walker ABSENT: Mayor Gutenberger OTHERS PRESENT: Acting Supt . of Public Works - , Dougherty Corporate Counsel - Stumbar Purchasing Agent - Clynes Deputy City Clerk - Paolangeli City Controller - Spano Common Council Liaison - Hoffman In absence of Mayor Gutenberger, meeting was ch aired by Vice-Chairman Schickel O PLEDGE OF ALLEGIANCE: O Comm. Sc is el led all present in the Pledge of Allegiance to the 0 American flag. 0 [� APPROVAL OF MINUTES: Q By Comm. Albanese: seconded by Comm. Walker. RESOLVED, ' That the minutes of the May 23, 19843 June 1, 1984; -and June 4, 1984 meetings be approved as recorded by the Deputy City Clerk with the following correction of the June 1, 1984 meeting: - Stearns & Wheler Representative - correction in spelling of name from Swenson to Swanson. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Paul Sayvitz , 201 Elm Street spoke to tie Board regarding parking on Elm Street. He expressed displeasure at Board' s action revoking parking on that stretch of Elm Street . Comm. Gerkin responded that he has talked with one other owner on Elm Street and the Streets and Facilities Committee has looked over the situation and would like to meet with the four owners concerned and perhaps help them to find an area that the owners could clear for parking. REPORT OF CORPORATE COUNSEL: Forest Home Report Corporate Counsel Stumbar stated that the report he has been working on in regard to Forest Home has been given to the Mayor. The Mayor is putting together a committee to act on the recommendations . REPORT OF COUNCIL LIAISON: Asbestos Removal - Tin Can Council Liaison Hoffman reported that action on removing the asbestos from the Tin Can or soliciting bids for the removal was tabled because the Budget and Administration Cor-mittee stated that by the July Council meeting they would have a recommendation on the future of the youth facility. Metered Parking Enforcement Comm. Nic ols asked Council Liaison Hoffman to check on metered parking and how the enforcement will be handled. Council Liaison Hoffman will look into the matter and report back to the Board. - 2- June 13, 1984 84 - REPORT OF ACTING SUPERINTENDENT AND STAFF : Repair on Commons Acting Supt . Dougherty reported the advertisements are out for repairs on the Commons and bids will be received on June 21st on that project . Parking Garage Acting Supt . Dougherty reported he has talked with Raymond A. DiPasqua.le regarding status of his work on the parking garage . The drawings are 100% complete and the specifications are 75% finished and should be finished by end of week. The City should be able to go out to bid on the project the week of June 19th. WATER AND SEWER COMMITTEE : Request for Payment Malcolm Pirnie , Inc. By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That payment request No . 2 from Malcolm Pirnie , Inc . for professional services rendered in connection with the Ithaca Water Treatment Plant Improvement Study through- April 30 , 1984 , be approved. in the amount of $11, 167 . 06 . Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: En inering Contractual Services-S . Aurora Street Bridge Resolution to Litt From Table By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the matter of Engineering Contractual Services for S. Aurora Street Bridge , tabled at the May 23 , 1984 Board .of Public Works meeting, be lifted from the table . Carried Unanimously Engineering Contractual Services-S. Aurora Street Bridge Resolution By Comm Gerkin: Seconded by Comm. Walker WHEREAS, the Superintendent of Public Works had requested and received a proposal for consulting engineering services from Modjeski and Masters for design services not to exceed $5 , 100 and construction inspection phase work not to exceed $3,600 for repairs to the north abutement of the South Aurora Street Bridge , and WHEREAS, the Superintendent of Public Works had been informed that the project will not be eligible for NYS DoT funding from the infra- structure bond issue "Early Start" program, and WHEREAS, the repairs are of an urgent nature requiring completion during the 1984 construction season; therefore, be it RESOLVED, That the. Board of Public Works hereby accepts and approves said proposal and directs the Corporate Counsel to prepare an agree- ment for engineering services for signature by the Mayor. Discussion followed on the floor. Acting Supt. Dougherty answered questions from Board members . Tabling Motion By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the matter of Engineering Contractual Services-S. Aurora Street Bridge be tabled. Ayes (5) - _Schickel , Stone , Walker, Nichols , Gerkin Nays (1) - Albanese Carried Acting Supt . Dougherty requested a special meeting of the Board with Modjeski & Masters . He will contact Modjeski & Masters and try to arrange a meeting with the Board on June 20 , 1984 . i -3- June 139 1984 Zikakis Request to. Occu y City Pro erty 85 Resolution to L rom Table By Comm. -Gerkin: Seconn etc-by Comm. - Stone RESOLVED, That the matter of the Zikakis request to occupy City property, tabled at the May 23, 1984 Board of Public Works meeting be lifted from the table . Carried Unanimously Zikakis Request to Occupy �City Property Resolution By Comm. Gerkin : Seconded by Comm. Stone WHEREAS, a request has been received from William and Ruth Zikakis for permission to pave and park cars on portions of the City right of way on the northerly side of Elmira Road, RESOLVED, That approval is hereby given for the issuance o vocable permit by the. Acting Supt . of Public Works with th 115'stL'''i� .r tion that the permittee acknowledge that a fee study ' is un that a fee 'w.ill be established which will effect all permi e a City property right of way in such or similar manner. Y P P Y g Y �;�y Discussion followed on the floor. . Q Amending Resolution Q By Comm. Albanese: Seconded by Comm. Gerkin U RESOLVED, That this parcel of land be returned to its original condition either upon revocation or if requested by the City. Q Carried Unanimously A vote on the Main Motion as Amended resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit Comm. Walker: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance' Committee as listed on Abstract No . 11 in the amount of $159, 255 . 74 for the General Fund; and in the amount of $6 , 714 . 64 for the Water and Sewer Fund, be approved for payment; it is further . RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Appointments By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the following appointments to Laborer be made in the Streets and Facilities Division: j Michael Griffen at $4 . 55 per hour, effective June 4 , 1984 Erik Gaden, at V 55. per hour, effective June 11, 1984 Carried Unanimously Promotions By Comm. Walker : Seconded by Comm. Stone RESOLVED, That the following promotions be made in the Str ;ts ri *` and Facilities Division, effective June 17, 1984: Randy Johnston from Laborer to Maintenance Worker at per hour Ronald Lynch from Laborer to Maintenance Worker at $5 3 p+p per hour ' Bruce Eastman, Jr. from Maintenance Worker to Maintainer at $5 . 96 per hour. Carried Unanimously ADJOURNMENT: On a motion the meeting was adjourned at 4 :45 p .m. Callista F . Paolangeli Jo C.. Gut'&rffierger Deputy City Clerk yor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 13, 1984 12920 Cornell University G212Q $44,061. 21 TOTAL SR $44,061. 21 1637 Village of Trumansburg A2300 243.10 TOTAL 243.10 A P VED BY FINANCE COMMITTEE BOARD 01r PUBLIC h7ORJ'S PROCLEDIN(-,S 87 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. June 27 , 1.984 <PRESENT: Mayor Gutenberger Commissioners (4) - Gerkin, Nichols , Schickel , Walker ABSENT : Commissioners (2) - Albanese , Stone Corporate Counsel - Stumbar (excuse,!) OTHERS PRESENT: Acting Superintendent of Public Works - Dougherty City Controller - Spano Deputy Controller - Cafferil_lo Purchasing Agent - Clynes Deputy City Clerk - Paolangeli Asst . Grants Administrator - Eckstrom Common Council Liaison - Hoffman City Engineer - Novelli 0 MINUTES: ® By Comm. Gerkin: Seconded by Comm. Schickel. U RESOLVED, That the minutes of the June 13 , 1.984 meeting be approved as recorded by the Deputy City Clerk . m Carried Unanimously a ADDITIONS TO THE AGENDA: Water and Sewer Committee ` Comm. Schickel requested the addition of the followir.g: Item E - Approval of Application for Federal Assistance for Segment 2 - Ithaca Area Wastewater Treatment Plant Item F - Procedure for Review and Approval of Construction. Change Orders - Ithaca. Area Wastewater Treatment Plant Item G - Request for Payment - Malcolm Pirnie , Inc. No Board member objected. Finance , Personnel and Administration Committee Comm.. Wal er requested the addition of promotions and appointments in the Streets and Facilities Division. No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Downtown Parking Study Report Joanna Bard, Rep . Downtown Ithaca Merchants Association, spoke to the Board regarding the downtown parking study report . Merchants thought they would have input on final recommendations on the down- town parking study and they did not . She questioned several points that were made in the parking study . She would like the Downtown Ithaca Merchants Association to be included in any further discussion on parking. Expansion of University Parking Lot at Williams Street and Stewart Avenue Wi—illiam Wendt , Cornell University Department of Transportation, spoke to the Board regarding the expansion of the university parking lot at Williams Street and Stewart Avenue from 75 parking spaces to 120 parking spaces . The safest way to make that parking lot work would be to have all the access and egress from the lot occurring on Williams Street . They propose to widen Williams Street at the lower end of the street by four feet so it would be possible to accomodate two-way traffic . He showed the Board drawings and design of project. Mr. Wendt answered questions from Board members . R -2- June 27, 1984 8 Resolution By Comm. chickel : Seconded by Comm. Walker RESOLVED, That the matter of the expansion of the University parking lot at Stewart Avenue and Williams Street be referred to the Parking, Traffic and Transit Committee for study and recommendation. Carried Unanimously Intersection at Green and Cayuga Streets - Walk Buttons Elva Holman, former nJ_Ward Al erperson, spoke to the Board regarding the newly installed walk buttons at the Green and Cayuga Streets intersection. Ms . Holman commented that a serious problem for pedes- trians exists at that corner due to the walk buttons and she requests that the Board look into the matter. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the matter of the Walk Button at the intersection of Green and Cayuga Streets be referred to the Parking, Traffic and Transit Committee for review and study. Carried Unanimously REPORT OF COUNCIL LIAISON: Enforcement of ai Parking Alderman Hoffman reported t at the matter of enforcement of paid parking to be transferred from the Police Department to the Department of Public Works will be on the agenda, under the Charter and Ordinance Committee, at the next meeting, on July 12 , REPORT OF ACTING SUPERINTENDENT AND STAFF: Acting Supt. Dougherty reported that work will start on the Sewer Plant site on June 28, 1984 . Sewer for Stewart Park City Engineer Novelli reported that preliminary layout on the Sewer project at Stewart Park has been completed, and that it will serve the existing and future needs of the area. It seems to be compatible with either the re-use of the Tin Can or replacement of the Tin Can. There will be detailed cost estimates and drawings on that project in two weeks , Geneva Street Water Main Replacement City Engineer Novelli reported that approximately 1300 feet of 12" water main on Geneva Street has been approved by the health department and construction of that will be started in the very near future . Final Design of Improvements in the Water System City Engineer Novelli reported that he and the filter plant staff will be working with engineers from Malcolm Pirnie, Inc. on final design for improvements in the water system. Green Street Parking Garage City Engineer Novelli reported that he expects to receive the contract documents for the repairs to the Green Street parking garage on June 28 . Advertising for that work should start fairly soon. PARKING, TRAFFIC , AND TRANSIT COMMITTEE : +Par ing Study Report By Comm. Nichols : Seconded by Comm. Gerkin WHEREAS , the Parking, Traffic and Transit Committee of the Board of Public Works has conducted an intensive study of paid parking usage , rules and regulations , and WHEREAS , local groups and individuals have expressed their views on the subject to the committee , and WHEREAS, the intent of the committee is to provide a greater degree of parking turn-over and to encourage better use of our ramps , lots and meters ; now, therefore , be it -3- June 27, 1984 89 RESOLVED, That as a first step in the accomplishment of these goals that the meter rate changes , parking lot use changes , ramp and non.- metered lot changes , and permit regulations and fee changes , be approved as shown on the attached report , and be it further RESOLVED, That these changes take place in the time period between October 1 , 1984 and November 30 , 1984 as meter parts and funds are available . Discussion followed on the floor. Comm. Nichols responded to concerns jaised by Joanna Bard, representing the Downtown Businessmen Association . Tabling Motion By Comm. Nichols : Seconded by Comm„ Gerkin RESOLVED, That the matter of the Parl<ing Study Report be tabled.. Carried Unanimously WATER AND SEWER COMMITTEE: Approval of Engineering Agreement O By Comm. Sc is el : Seconded y Comm. Gerki.n WHEREAS, on March 9 , 1983 , the Board. of Public Works approved the O Stearns & Wheler Engineering Proposal for Step 3 work for the 0 Additions and Modifications to the Tthaca Area Wastewater Treatment (� Plant , and m WHEREAS , the Ithaca Area Wastewater 'Treatment Plant has been designated Q as a segmented project on the 1984 NOW York State, Priority List , and WHEREAS, the Engineering Proposal has been revised by Stearns & Wheler to include the scope of services fo-j­ Segment 2 , and WHEREAS, the Engineering Proposal including a description of services , labor effort, and costs have been reviewed in detail by the Project Chief Fiscal Officer, Chairman of the Special Joint Subcommittee, Town Engineer, and the Assistant Grants Administrator with representa- tives of Stearns & Wheler at an engineering progress meeting, and at the monthly SJS meeting of June 26 , 1984 ; now, therefore , be it RESOLVED, That SJS recommends approval of the (cost plus fixed fee) Engineering Proposal by the Board of Public Works as submitted by Stearns $ Wheler as set forth in the EPA 5700 in a total amount of $1 ,645 , 542 , and be it further RESOLVED, That the Superintendent of Public Works be authorized to execute the Engineering Agreement on behalf of the owners following the receipt of a grant offer from NYS DEC for the Segment 2 project. Carried Unanimously Submittal of Drawings and Specifications - Segment 2 Ithaca Area Wastewater Treatment Plant By Comm. Sc is el : Seconded y Comm. Ger.kin WHEREAS, on March 9 , 1983 , the Board approved and authorized the submittal of the drawings and specifications for the Additions and Modifications to the Ithaca Area Wastewater Treatment Plant , and WHEREAS, the Ithaca Area Wastewater Treatment Plant has been desig- nated as a segmented project on the 1984 New York State Priority List, and WHEREAS , the scope of work for the second segment will include .all project work not included in Segment 1 , and WHEREAS , the firm of Stearns & Wheler has been authorized by the Board of Public Works to complete the bid documents for Segment 2 , and WHEREAS, the drawings and specifications for Segment 2 have been re- viewed by project staff at an engineering progress meeting held on June 25 , 1984 ; now, therefore , be it 90 -4- June 27, 1984 RESOLVED, That this Board hereby approves and authorizes the submittal of the drawings and specifications for Segment 2 of the Additions and Modifications to the Ithaca Area Wastewater Treatment Plant (contracts 33% 4 , 511 6) concurrent to approval of the Special Joint Subcommittee at their meeting on June 26 , 1984 . Carried Unanimously Approval of CPM Services Costs for Segment 2 Ithaca Area Wastewater Treatment Plant By Comm. c lc el : Seconded y Comm. Gerkin WHEREAS , the cost for CPM consulting services associated with Segment , 2 as shown on the attached EPA-5700 form submitted by N.K. Bhandari , Consulting Engineer, was considered and approved at the monthly meeting of the Special Joint Subcomittee on May 31, 1984 ; now, therefore , be it RESOLVED, That the Board Public Works hereby approves the EPA-5700 form for Segment 2 CPM services submitted N.K. Bhandari , Consulting Engineers , at a cost not to exceed $43, 526 , and be it further RESOLVED, That the Superintendent of Public Works be authorized to submit the EPA 5700 forms to NYS DEC along with the Financial Aid application for Segment 2 . Carried Unanimously Bid Return on Water Meters Comm. Sc is el reported that bids were received on June 19, 1984 for supplying water meters . Resolution By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, That the contract for supplying water meters be awarded to Badger Meter, Inc. Carried Unanimously Approval of Application for Federal Assistance for Segment 2 Ithaca Area Wastewater Treatment Plant By Comm. c is el : Seconded y Comm. Gerkin WHEREAS, the Ithaca Area Wastewater Treatment Plant has been designatec, : as a segmented project on the 1984 New York State Priority List, and WHEREAS, the Application for Federal Assistance for the construction of the Additions and Modifications to the Ithaca Area Wastewater treat- ment Plant has been revised by Stearns and Wheler to include the summary of project costs for Segment 2 as shown in the breakdown table , and WHEREAS, the Application for Federal Assistance was reviewed in detail by the Project Chief Fiscal Officer , Chairman of the Special Joint Subcomittee, Acting Superintendent of Public Works , Town Engineer, and Assistant Grants Administrator, with representatives of Stearns & Wheler at the monthly engineering progress meeting on June 2S , 1984; now, therefore , be it RESOLVED, That the Board of Public Works recommends approval of the Step 3 application for Federal Assistance in a total amount of $21, 108 , 368 , and be it further RESOLVED, That the Acting Superintendent of Public Works be authorized to submit the Application for Federal Assistance to NYS DEC for Segment,. 2 . Carried Unanimously Procedure for Review and Approval of Construction Change Orders - Ithaca Area Wastewater Treatment Plant By omm. ., c is el : Seconded y Comm. Gerkin WHEREAS, Article 10 of the General Conditions in the Bid Documents provided the method of processing change orders , and -5- June 27 , 1984 91 WHEREAS , the procedure for review and approval of change orders has been approved by the SJS at its June monthly meeting; now, therefore , be it RESOLVED, That the Board of Public Worlcs approves the change order procedure . Carried. Unanimously Request for Payment - Malcolm Pirnie , Inc. By Comm. Sc is el : Seconded y Comm. Gerki.n. RESOLVED, That Statement. No . 3 (final.) from Malcolm Pir.nie , Inc, for professional services rendered in connection with L�.e Ithaca. P�Tat'er Filtration Plant Evaluation be approved in the amount of $2 ,604 . 43. Carried. Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Engineering Contractual Services Resolution to Lift From Table By Comm. Gerkin: Secon e y Comm. Nichols RESOLVED, That the resolution of Engineering Contractual Services for the South Aurora Street Bridge tabled at the June 13, 1.984 meeting of O the Board of Public Works be lifted from the table . O Carried, Unanimously Discussion followed on the floor, U m Substitute Resolution - South Aurora Street: Bridge Q By Comm. Walker: Seconded y Comm, Gerkin RESOLVED, That the Board of Public Works requests the Budget al-id Administration Committee of Common Council to authorize up to $90 , 000 to complete the entire project on the South Aurora Street Bridge . Carried. Unanimously Commons Walk and Brick Paver - Repairs Bids were received on June 21, 1984 for repairs to the Commons walks and paver. Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the contract for repairs to the Commons walks and paver be awarded to Charles Kidney Masonry. Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 12 in the amount of $25 , 134 . 56 for the General Fund, and in the amount of $16 , 591. 88 for the Water and Sewer Fund, be approved for payment ; be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Appointments By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, That the following appointments in the Streets and Facilities Division be approved: Robert Alexander to Automotive Mechanic at $5 . 68 per hour, effective July 9 , 1984 Carmine Christ to Automotive Mechanic Helper at $5. 09 per hour, effective July 2 , 1984 Samuel Cutia to Automotive Mechanic Helper at $5 . 09 per hour, effective July 9 , 1984 Carried Unanimously 92 -6- June 27 , 1984 Promotion By Comm. Walker : Seconded by Comm. Gerkin RESOLVED, That the following promotion in the Streets and Facilities Division be approved: Steven Guylas from Maintenance Worker to Automotive Mechanic at $5 . 68 per hour, effective July 1, . 1.984 . Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 20 p .m. , Ca 11 isista F. Paolange i= C. Guten erger Deputy City Clerk ayor i t i i 'f t BOARD OF PUBLIV WORKS PROCEEDINGS ACCOUNTS RECEIVABLE June 27,1984 12921 William Tucker G2122 29.77 12922 Donohue-Halverson G2122 129.03 12923 Philip H. White,Jr. G2122 29.77 12924 Alfred Leonardo G2122 29.77 12925 Michael Dickerson G2122 30.14 12926 Fred Small G2122 22.62 12927 David Minks G2122 29.77 12928 Cayuga Apartments,Inc G2122 63.55 12929 Dr. Rueben Weiner G2122 79.80 12930 Sarah Johnson F2144 162.00 12931 Lehigh Valley House Apts. F2144 1,351.80 12932 Valley House Apts. F2144 238.85 12933 David Minks G2122 522.00 12934 Novarr-Mackesey G2122 39.90 12935 Steven Gilbert G2122 87.86 12936 Ada Slowe F2144 171.84 G2122 75.31 12937 W.J. Manos F2144 234.04 12938 The Water Wagon F2142 120.00 PAID 12939 Donohue-Halverson F2650 33.04 PAID TOTAL $2 ,311.57 TOTAL $1,169.29 APPRO D, Y IN NCE COMMITTEE ------------------------------- 1638 K.B. Cady 85.43 1639 Ivar Jonson 25.00 1640 Paul Herbert 367.65 1641 New York State Electric & Gas Corp. 153.00 93 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. July 11, 1984 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Gerkin, Nichols , Schickel , Stone , Walker OTHERS PRESENT: Acting Supt . of Public Works - Dougherty City Engineer - Novelli City Controller - Spano Deputy City Controller - Cafferillo Purchasing Agent - Clynes Deputy City Clerk- Paolangeli Corporate Counsel - Stumbar Common Council Liaison - Hoffman Asst. Grants Administrator - Eckstrom Transit Supervisor - Carpenter o Personnel Administrator- - Best-Shaw O PLEDGE OF ALLEGIANCE : 0 Mayor Guten erger led all present in the Pledge of Allegiance to the U American flag. m Q APPROVAL OF MINUTES: By Comm, Schickel : Seconded by Comm. Gerkin RESOLVED, That the minutes of the June 27 , 1984 meeting be approved as recorded by the Deputy Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , arks and Refuse Committee Comm. GerKin requested the addition of Item C - Bid Return - Manhole Adjustment Rings . No Board member objected. Finance , Personnel and Administration Committee Comm. Walker requested the addition of Item C - Bus Driver Appointment. No Board member objected. Water and Sewer Committee Comm. Schickel requeste the addition of Item B - Authorization for Design of Outfall Relocation. No Board member objected. COMMUNICATIONS FROM MAYOR: _Senior Citizens Newman Golf Course Fees Mayor Guten erger reported on a letter from James Hickey, project attorney for the Tompkins County Office for the Aging, inquiring about the increase in the price of the senior citizens ;olf tickets for the 1984 season. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the matter of rate increase for senior citizens at Newman Golf Course be referred to the Streets , Facilities , Parks and Refuse Committee for review and recommendation. Carried Unanimously REPORT OF CORPORATE COUNSEL: Forest Home Drive Report Corporate Counsel Stumbar reported that he has finished his report on the Forest Home Drive situation and a meeting with Cornell will be set up imminently to discuss the conclusions . 94 - 2- July 11, 1984 PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Parking Stu y Stuart Lewis , Representative from the Downtown Ithaca Business Association, complimented the parking study committee for a job well done . He commented favorably on the establishment of one-hour free parking in the ramps . He also suggested the City look into the "Quick-Fix" system.. This system allows the customer who gets a ticket to pay only 75� if it is paid within 24 hours , and that when the parking meters are raised to 25� per hour: that there beta grace, period of at least 10-15 minutes . Mr. Lewis also requested the City impose a 3 hour limit in the Woolworth Parking lot to prevent the lot from being used for day long parking. REPORT OF ACTING SUPERINTENDENT: Repairs to Helex Acting Supt . Dougherty reported that bids will be received on the 18th of July for repairs to the Green Street helex and requested the Board to hold a special meeting on July 20 , to make the award. The Board agreed to hold a Special Board of Public Works meeting on July 20 , 1984 at 8: 00 a.m. Cayuga and Green Street- -New Signal Timing Acting Supt. Doug erty ha— need out, in ormation to the Board members on the new signal timing at Cayuga and Green Streets . He stated that nothing on the cycle has changed to any great extent. 4th of July Activities at Stewart Park Acting Supt. Dougherty reported that there were a few problems re- garding the 4th of July activities at Stewart Park. He will give a more detailed report at the next meeting. REPORT OF CITY ENGINEER: Stewart Park Sewer-Project City Engineer Novelli reported that the survey work on the Stewart Park sewer project is almost complete and specifications for that plan are being drawn up . Repairs to the Commons Brick and Sidewalks City Engineer Novelli reported that a con erence has been held with Charles Kidney, contractor for repairs to the Commons . The work should be completed the third week in August . Stewart Avenue Bridge City Engineer Novelli reported that specifications and cost estimates will be prepared shortly for painting the Stewart Avenue bridge and hopefully it will be finished during this construction season. REPORT OF WATER AND SEWER COMMITTEE : Request for Payment — Malcolm Pirnie , Inc. By Comm. Sc is el : Seconded by Comm. Stone RESOLVED, That payment request No . 3 from Malcolm Pirnie , Inc. for professional services rendered in connection with the Ithaca Water Treatment Plant Improvement Study, be approved in the amount of $12 , 176 . 25.. Carried Unanimously Authorization for Design of Outfall Relocation By Comm. Schickel : Seconded by Comm. Albanese WHEREAS, a request was made in connection with the Stewart Park Revitalization Plan to relocate a portion of the outfall sewer line at the Golf Course , and WHEREAS, the preliminary test borings which were approved by the Board of Public Works reveal no adverse impact of relocating the out- fall based on subsurface soil and chemical analyses , and WHEREAS, the total design cost and construction savings associated with the outfall relocation are $ 18 , 800 and $51 ,000 respectively; now, therefore , be it -3- July 11, 1984 95 RESOLVED, That the Board of Public Works authorizes the Acting Super- intendent of Public Works to retain the firm of Stearns and Wheler to perform the engineering services for the design of the outfa.11 relocation, subject to Common' Council approval and financing. Deputy Controller Cafferillo explained cost breakdown. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Parking Study Report Comm. Stone made a statement regarding the DIBA' s concerns with the parking study. It would be quite costly to grant a 1.5 minute grace period on the meters and she does not think it feasible for the City to grant that request . She would be happy to take the "Quick-Fix" system to the committee for considerit:ion. She further explained that any part of the study that is not workable can be brought back for further discussion. Resolution to Lift From Table 0 By Comm. Nichols : econ e y Comm. Gerkin 0 RESOLVED, That the resolution on the Parking Study Report tabled at (� the June 27, 1984 meeting of the Board of Public Works be lifted. Ca from the table . Q Carried Unanimously Comm. Schickel asked about Green Street Ramp permit parking spaces , and how it relates to the Center Ithaca- tenants . He also questioned how much it would cost the City to have a grace period on the parking meters . Comm. Stone responded to questions from Comm. Schickel and other Board members . She explained that the "Quick-Fix" , grace period and the 3-hour parking in the Woolworth ' s lot will continue to be studied. Resolution by Comm. Nichols : Seconded by Comm. Gerkin WHEREAS, the Parking, Traffic and Transit Committee of the Board of Public Works has conducted an intensive study of paid parking usage , rules and regulations , and WHEREAS, local groups and individuals have expressed their views on the subject to the committee; and WHEREAS, the intent of. the committee is to provide a greater degree of parking turn-over and to encourage better use of our ramps , lots and meters ; now, therefore , be it RESOLVED, That as a first step in the accomplishment of these goals that the meter rate changes , parking lot use changes ; ramp and non- metered lot changes , and permit regulations and fee changes , be approved as shown on the attached report , and be it further RESOLVED, That these changes take place in the time period between October 1, 1984 and November 30 , 1984 , as meter parts and funds are available . Carried Unanimously Authorization to Solicit Bids-Green Street Ramp/Bridge Repairs By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works authorizes the City Engineer to solicit bids for the Green Street Ramp/Bridge repairs . Carried Unanimously -4- July 11, 1984 96 City Hall Parking Stickers Resolution By Comm.—Stone : Seconded -by Comm. Gerkin WHEREAS , the committee feels that the City should have better control of the location of permit parking, and WHEREAS , there is no clear indication of a defined area for City Hall sticker parking; now, therefore , be it RESOLVED, That City Hall parking stickers be honored only in the Woolworth parking lot ,. as of October 1 , 1984 . Discussion followed on the floor . Amendment to Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that City Hall parking stickers be restricted to park at the back of the lot closest to Clinton Street . Discussion followed on the floor. Tabling Motion By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the matter of City Hall parking stickers be tabled. Carried Unanimously REPORT OF STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: South Aurora Street Bridge Acting Superintendent Dougherty reported on the condition of the bridge . The south abutement of the bridge is in much better condi- tion than the north side . The cost of designing the repairs and the inspection will be absorbed in the figures all ready given the City. Parking Lot- -Stewart Avenue and Williams Street By Comm. Gerkin: Seconded y Comm. Nic ols WHEREAS , Cornell University intends to construct a 120-car parking lot at the northeast corner of Stewart Avenue and Williams Street , ,. and WHEREAS, the lack of parking this area is very critical ; now, therefore, be it RESOLVED, That the Board approves the request from Cornell University to allow Cornell to widen Williams Street, subject to approval of the detailed plans and specifications by the City Engineer. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bid Return--Manhole- Adjustment Rings Comm. Gerkin reported that bids were received on July 6 , 1984 for supplying manhole adjustment rings . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for supplying Manhole ..Adjustment Rings be awarded to National Utility Products Co . of Cleveland, Ohio (lone bidder) . Carried Unanimously REPORT OF FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 11 in the amount of $23, 314 . 49 for the General Fund, and in the amount of $14 , 283. 80 for the Water and Sewer Fund, be approved for payment . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously -5- July 11, 1984 9'7 A ppointment- -Engineering Division By Comm. e al er : econ y Comm. Stone RESOLVED, That Thomas W. West be appointed ,Junior Engineer in. the Engineering Division at an annual salary of $ 13, 706 , effective July 9 , 1984 . Carried Unanimously City Engineer Novelli introduced Thomas West to the Board. Appointment- -Transit Division By Comm. Walker : Secon eJ by Comm: Stone RESOLVED, That Carolyn Dickens be appointed Bus .Driver in the Transit Division at $5 . 68 per hour , effective July 16 , 1984 . Carried Unanimously UNFINISHED BUSINESS: City Vehicle se Policy Comm. Walker asked that the proposed city vehicle use policy pre- pared by the Finance Committee be brought back before the Board so it may be put into effect . Ramada Inn o Comm. Ni-cols asked Corporate Counsel Stumbar to look into the terms O of agreement with Ramada Inn regarding parking spaces in the Wool- 0 worth parking lot and report back. to the Board. U EXECUTIVE SESSION: (n By Comm. Walker: Seconded by Comm. Albanese Q RESOLVED, That the B.oard adjourn into Executive Session to discuss a personnel matter. Carried Unanimously ADJOURNMENT: The meeting adjourned into Executive Session at 5 : 20 P .M. alllsta F. Paolangel o n C. Guten erg Deputy City Clerk Mayor PARKING STUDY REPORT The Parking Committee was requested to study all metered and non- metered city parking. Our charge by Mayor Shaw and Mayor Gutenburger was to provide as much turnover as possible in metered street parking- thus benefiting both shoppers and merchants. It was also our charge to try to encourage better use of the parking ramps and lots. I This report is in the same &as the existing information in order to make comparison easier. ON STREET METERED PARKING: Prime areas - 25� per hour - 2 hour limit. Non-Prime areas - 25� for 2 hours-2 hour limit East State Street 300 block 6 South 5 North - 25� per hour-2 hour limit West State Street 100 block 8 South II North - 25� per hour-2 hour limit 200 11 Vi II _Z� 11 11 11 H II II II 300 13 ii 15 ii ii Ii ii I ii 11 400 7 11 6" !I !I 11 I 11 11 1! 500 13 11 16' II 11 11 11 fl 600 5 9 East Green Street 100 block 7 South 10 North - 25� per hour-2 hour limit West Green Street 100 block 9 South 10 North - 25C per hour-2 hour limit 200 " If " 25C for 2 hours-2 hour limit E. Seneca Street 100 block 13 South Il North - 25� per hour-2 hour limit 200 " 3 4 II II II 11 It 11 11 300 " 5 " 7 If 25� for 2 hours-2 hour limit W. Seneca Street 100 block 9 South 5 North - 25� per hour-2 hour limit 200 If 2 " 2 " 25C for 2 hours-2 hour limit Seneca Way 10 South 25C per hour-2 hour limit E. Buffalo Street 100 block South 17 North - 25� per hour-2 hour limit 200 �� �� 3 300 " " IT " 25C for 2 hours-2 hour limit W. Buffalo Street 100 block 13 South 13 North - 25C per hour-2 hour limit E. Court Street 100 block 14 South 12 North - 25C for 2 hours-2 hour limit 200 " 7 " �_ " 25C per hour-2 hour limit 300 " 5 " -0- " - 25C for 2 hours-2 hour limit W. Court Street 100 block -O-South II north - 25C per hour-2 hour limit N Aurora Street 100 block 7 East . 6 West - 25C per hour-2 hour limit 200 " 300 " IT " 10 " 25C for 2 hours-2 hour limit Page 2 ON STREET METERED PARKING CON'T S. Tioga Street 200 block 6 East I West - 25C per hour-2 hour limit N. Tioga Street 200 block -O-East 8 West - 25� per hour-2 hour limit 300 „ 13 1 T 11 it 11 11 It 400 " 12 S. Cayuga Street 100 block 7 East 8 West - 25C per hour-2 hour limit 200 " 21 it 11 It 11 11 300 3 3 N. Cayuga Street 100 block 5 East 5 West - 25C per hour-2 hour limit 200 " 10 u 79 u 1 1 11 11 11 11 1 I 300 „ 13 it 7 it 11 11 If I1 11 11 400 " T8, " 19 'f 25C for - hrnir-,-2 hni_t_r 1 imi t S. Geneva Street 100 block 9 East -O-West 254 per hour-2 hour limit N. Geneva Street 100 block 7 East 7 West - 25t per hour-2 hour limit 200 " 9 if IT " 25C for 2 hours-2 hoiir 1 imit S. Albany Street 100 block 9 East -0-West - 25t per hour-2 hour limit N. Albany Street 100 block 2 East -o-West - 25C per hour-2 hour limit N. Plain Street 100 block 5 East -O-West - 25C for 2 hours-2 hour limit Stewart Avenue 300 block -O-East 4 West - 25C per hour-2 hour limit 400 -o- 3 1, 1� 11 11 11 Eddy Street 300 block 13 East 9 West - 25C per hour-2 hour limit 400 7 II 11 11 II 11 11 College Avenue 200 block 11 East 4 West - 25� for 2 hours-2 hour limit 300 " �$ it $ " 25C per hour-2 hour limit 400 10 , 9 1, 1• , Linden Avenue 200 block -O-East 14 West - 25fi per hour-2 hour limit Oak Avenue 100 block -O-South 21*North- 25t per hour-2 hour limit *first 6 meters from College Ave. next 15 meters 25� for 2 hours-2 hour l, imit Dryden Road 100 block 4 South -O-North- 25� per hour-2 hour limit 200 block 8 " 9 l_ " 11 " " " " " *to Linden Avenue Only Rest of 200 & 300 20 South -0- North 25� for 2 hours-2 hour limit Ozmun Place -O-South 3 North- 25� per hour-2 hour limit METERED PARKING LOTS W. State St. Lot Will no longer be considered a metered lot. 37 parking permits will be available @ $12.50 per month. E. State St. Lot 34 meters 25� per hour-2 hour limit page 3 " METERED PARKING LOTS CON'T Dryden Road Lot 70 meters at present would be changed to: 50 meters 25� per hour-2 hour limit 20 spaces permit parking @ $12.50 per month "H" Lot (200 W. State Street 14 meters 25� per hour-2 hour limit RAMPS AND NON-METERED LOTS Seneca Street Ramp 425 spaces including 3 handicap. 85 spaces on top level-permit parking @ $12.50 per month $5 spaces next levels down-permit parking @ $20.00 per month Hourly rate for remaining spaces-Ist hour free and 25� per hour for each hour or part of same after the Ist hour. Green Street Ramp 450 spaces including 2 handicap. 225 spaces on top level-permit parking @ $12.50 per month Hourly rate for remaining spaces-Ist hour free and 25� per hour for each hour or part of same after the Ist hour. Lot "D" Woolworths 275 spaces including .2 handicap. 20 spaces (southwest) permit parking @ $12.50 per month Hourly rate for femaining spaces- Ist hour free and 25� per hour for each hour or part of same hour after the Ist hour. PERMITS Permits will be issued for 1 ,3,or 6 months. They will be issued at location Between the hours of a.m. and p.m. on days of week Permits will be valid only in the parking area they are issued for. They must be re-purchased before their expiration sate to be sure of having the space. No spaces will be held without a current, paid for permit. Permits will be issued on a first come-first serve basis for the 1 ,T, or 6 months periods. This report is the general agreement of the Parking Committee, We have not always been in total agreement but have put down the items as nearly as we could to the satisfaction of the studies the committee conducted. There is much more work to be done i .e. moving from Police Department to Board of Public Works, decisions on enforcement-which is the key to the City and the merchants being able to benefit from this-scheduling personnel-many important items to be handled. Respectfully submitted, Charlotte Stone, Chairman Bud Gerkin Ben Nichols BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE July 11, 1984 1642 Ignacio Serrano 25.00 1643 John Perialas 25.00 1644 Charles Tallman 30.00 1645 Bill Avramis 25.00 1646 Frederick Rolfe 25.00 1647 William Sullivan Jr. 25.00 1648 John Rudan 25.00 1649 Jason Fane 25.00 TOTAL 205.00 APPROVE BY FINANCE COMMITTEE ' ---------------------- ----------------------------- ----------------------------- 99 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Special Meeting 8 : 30 A,M. July 20 , 1984 PRESENT-. Commissioners (4) - Gerkin, Nichols , Schickel , Stone ABSENT: Nayorr Gutenberger Comm. Albanese Comm, Walker In absence of Mayor Gutenberger the meeting was chaired by Vi_ce- Chair. Schickel OTHERS PRESENT: Deputy City Clerk - Paolangeli Acting Supt. of Public Works - Dougherty O City Engineer - Novelli O 0 PARKING, TRAFFIC AND TRANSIT COMMITTEE: U Green Street Parking Ramp Helix and Bridge - Bid Award m Bids were received on July 18, 1984 for repairs to the Green Street Parking Ramp helix and bridge . Q Resolution By Comm. Stone : Seconded by Comm. Gerkin RESOLVED, That the contract for these repairs be awarded to the firm of McGuire and Bennett, Ithaca, New York, for their low bid, and be it further RESOLVED, That this project be completed .by August 31, 1984. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 8 :45 A.M. ' Calllsta F. Paolangel Ger- ald P.. Schickel Deputy City Clerk Vice-Chair BOARD OF PUBLIC 1iORKS PROCEELINGs 101 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. July 24, 1984 PRESENT: Mayor Gutenberger Commissioners (S) - Albanese , Gerkin , Nichols , Schi_ckel , Walker ABSENT: Commis sioner (1) - Stone OTHERS PRESENT: City Controller - Spano Deputy City Controller - Cafferillo Acting Supt. of Public Works - Dougherty City Engineer - Novelli . Deputy City Clerk - Paolangeli Purchasing Agent - Clynes Common Council Liaison - Hoffman Asst . Grants Administrator - Eckstrom O PLEDGE OF ALLEGIANCE : Mayor Guten erger led all present in the Pledge of Allegiance to the American flag . ( ) MINUTES : co Approval of Minutes of July 11, 1984 Regular Meeting Q By Comm. Nichols : Seconded by Comm. Wal er RESOLVED, That the minutes of the regular meeting of July 11 , 1984 be approved as recorded by the Deputy City Clerk . Carried Unanimously Approval of Minutes of July 20 , 1984 Special Meeting By Comm. Ger in: Seconded by Comm. Walker RESOLVED, That the minutes of the Special meeting of July 20 , .1_984 be approved as recorded by the Deputy City Clerk . Carried Unanimously ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Sc ickel requested the addition of Item D - Request for Payment - Stearns and Wheler. No Board member objected . Parking , Traffic and Transit Committee Comm. Nichols requested the addition of Item A - Report of Operation - Ithaca Transit System. No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm Gerkin requested the addition of the following items : Item I - Public Hearing - Sidewalks Item J - Sidewalk Construction - Charles Kidney Masonry - Bid Award Item K - S. Aurora Street Bridge - Resolution to Lift From Table No Board member objected. COMMUNICATIONS FROM THE MAYOR: Letter from James Colbert Mayor Gutenberger expressed his thanks , on behalf of the City, for the letter and donation from Mr . James Colbert for the City cemetery fund. 102 - 2 July 24 , 1984 Resolution By Comm. Gerkin: Seconded by Comm. Walker RESOLVED, That a letter of appreciation be sent to Mr. James Colbert on behalf of the Board of Public Works for his donation for the city cemetery. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Bavarian Festival Jay Fairbrother , 41.0 E . Seneca Street , spoke to the Board in regards to holding a Fingerlakes Bavarian Festival on September 7, 8 , and 9th in the Woolworth parking lot . '*M Comm. Gerkin responded that there is a resolution forthcoming under Streets , Facilities , Parks and Refuse Committee . REPORT OF COUNCIL LIAISON: Enfo-i-cement of Paid P�rki.ng Alderman Ho fman reported that the matter of moving the enforce- ment of paid parking to the Department of Public Works has been placed on the Budget and Administration Committee agenda. After discussion on the floor, it was felt that this matter might better be handled by theXharter and Ordinance Committee . REPORT OF ACTING SUPERINTENDENT: Grievance Hearing Acting Supt. Dougherty reported that the grievaace hearing that was scheduled for July 25th has been postponed. Green Street Ramp Closing cting Superintendent Dougherty reported that for the month of August he is authorizing sale of 325 permits for the Seneca Street parking garage at $ 7 . S0 each for the third level -and above . These are the only permits that will be sold for the month. There will be no permit parking in the Woolworth lot . , STREETS , FACILITIES , PARKS AND REFUSE COMMITTEE : Bavarian Festival ,.. Al Fur and Jay Fairbrother have requested permission to hold a Bavarian Festival on September 7, 8 , and 9 , 1984 in the Wool- worth parking lot . Resolution By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS, the net revenues from the Bavarian Festival will be donated to Challenge Industries , and WHEREAS , the theme and attraction of such a festival will likely prove beneficial and draw people to the downtown area; now, therefore , be it RESOLVED, That permission be granted to hold the Bavarian Festival as outlined on the proposal . Discussion followed on the floor. Mr. Fudger and Mr. Fairbrother answered questions from the Board regarding the Open Container Law, how the sale of alcoholic beverages will be handled, and why they chose the Woolworth parking lot as the site for the festival . Mr. Fudger stated that he had contacted several of the downtown businesses and that they were very interested in the idea of the festival . In addition, one of the committees of the Chamber of Commerce has also endorsed the idea of the festival . - 3- June 24 , 1984 103 Paul Bennett , Asst . City Attorney , stated that in his opinion the Open Container Law would not apply to this gathering, pro- vided the organization obtains a license -from the ABC Board of Tompkins County and with the permission of the Mayor . Amendment to Resolution By Comm. Nichols : Seconded by Comm. Gera<i n Comm. Nichols requested that the last paragraph be changed to read as follows : RESOLVED, That permission be granted to hold a Bavarian Festival as outlined in the proposal subject to the approval and agree - ment of the Acting Supt . of Public Works and the provision of a security deposit , and evidence of adequate insurance . A vote on the Amending resolution resulted as follnurs : Ayes (4) - Nichols , Walker , Albanese , Gerkin Nay (1) - Schickel Carried Comm. Schickel stated that he thinks the Woolworth parking lot O is the wrong place for the Bavarian Festival for a number of reasons . The Open Container Law is one problem even though there O are ways to get around it on this kind of a gathering. Ile also 0 stated he thinks it establishes a precendent for rental of this U kind of a facility. In the past we have turned down these requests . m He does not think it will draw customers to downtown area as the hours that the festival is open are the hours most stores are Q closed. He is further worried about the parking problem in case the ramp is not reopened at that time . Comm. Walker asked to see a written endorsement from the DIBA and Woolworth in support of the festival . Main Motion as Amended A vote on the Main Motion as Amended resulted as follows : Ayes (4) - Nicols , Walker, Albanese , Gerkin Nay (1) - Schickel Carried Farmers Market By Comm. Ger ln: Seconded by Comm. Nichols WHEREAS, the Board of Directors of the Ithaca Farmers Market has requested permission to use the Taughannock Blvd. site for a Farmers Market on Thursdays from 3 : 00 p .m. to 7: 00 p .m. , and WHEREAS, the Farmers Market has been a successful event in the City of Ithaca; now, therefore , be it RESOLVED, That permission be granted to the Farmers Market to hold their additional market day as requested on a trial basis at no additional fee for a six (6) week period beginning on Thursday , August 2nd, with the understanding that the City may withdraw such permission for any reason on one (1) weeks notice to the Farmer' s Market . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Senior Citizen' s Golf Rates T e Board on March 4 , 984 , adopted rates for the Newman Muni- cipal Golf Course . Such rates included increases in all catagories_ Research has shown that in the past , the Senior Citizen Golf rates have not been increased the same amounts or percentages as other categories . Resolution By Comm. Gerkin: Seconded by Co-. m. Nichols WHEREAS , the 1984 Senior Citizen Golf rates provide a 20% dis - count in all catagories , and -4- July 24 , 1984 104 WHEREAS , this 20% discount seems to be a fair discount for the golfers ; now, therefore, be it RESOLVED, That the petition seeking additional lowering of the rates for the Senior Citizens be denied. Carried Unanimously Stewart Park Topography Maps A proposal has been received from from Lockwood Support Services , Inc. , to provide topography maps of Stewart Park for the sum of $4 , 830. 00 . Resolution By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS, maps are necessary for detailed design of the changes in Stewart Park that will be shown on the Stewart Park Master Plan, and WHEREAS, these maps are to be drawn from information on existing aerial photographs ; now, therefore , be it RESOLVED, That the Acting Supt . be authorized to accept the proposal and direct that the maps be prepared. Carried Unanimously Control Surveying Control Surveying is required before the above-mentioned topo- graphic maps can be prepared. Resolution By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS , the City engineering staff cannot , at this time , perform these control services ; now, therefore , be it RESOLVED, That the City Engineer is authorized to negotiate with and hire a local survey company to do these services at a cost not to exceed $2 , 000 . Carried Unanimously Land Use Fees - Report Comm. Gerkin reported that the committee has arrived at a fair and acceptable method for establishing fees for use of public lands for personal or commercial reasons . The committee will present the first results of this study at the next Board meeting. Handicap Sidewalk Ramps - Report Comm. Gerkin-rep ortec�that an inventory has been made of the existing handicap ramps in the central business district. $20 , 000 will be requested for the 1985 budget to expand this plan. Parking Ramp Design and Investigation Contracts - Report Inorm�atin letters av�e-been given to Boatmembers from the City Engineer concerning the repairs on the Green Street garage . Public Hearing - Sidewalk Construction By Comm. Germain : S econccioJ-1-y-Comm:Nichols WHEREAS, the annual sidewalk inspection program has commenced for 1984 , and WHEREAS, second notices are required to be mailed by the Depart- ment of Public Works to delinquent owners of property regarding repair or replacement of sidewalks ; RESOLVED, That August 22 , 1984 at 4 : 00 P .M. be established as the date for a public hearing on sidewalks , at which time the owners of property receiving a second notice will be given an opportunity to show cause before this Board of Public Works why the sidewalk abutting their prer:lises should not be repaired by the City at the owners expense and the expenses thereof collected in accordance with Section 5 . 30 of the City Charter. Carried Unanimously -5- July 24 , 7.984 105 Sidewalk Construction - Award Comm. Gerkin reported tTiatrids were received on July 19 , 1984 for the City ' s annual sidewalk construction contract . Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the contract for construction of City sidewalks for 1984 be awarded to Charles Kidney Masonry, Ithaca, New York for their low bid. Carried Unanimously South Aurora Street Br=idge - Engineering Contractual -Services - Resolution to Liar From `I'a'F1_e By Comm. Gerkin: Seconded y Comm. Nichols RESOLVED, That the resolution on Engineering Contractual Services- South Aurora Street Bridge, tabled at the May 23, 1984 meeting of the Board of Public Works be lifted from the table . Carried. Unanimously Engineering Contractual Services - S . Aurora Street Bridge By Comm. Gerkin: Seconded by Comm. Nichols Q WHEREAS, the Supt . of Public Works has requested and received a O proposal for consulting enginering services from Modjeski and Masters for design services not to exceed $5 , 100 and construction U inspection phase work not to exceed $3, 600 for repairs to the m north abutment of South Aurora Street Bridge , and Q WHEREAS , the Superintendent of Public Works has been informed that the project will not be eligible for NYSDoT funding from the infrastructure bond issue "Early Start" program, and. WHEREAS the repairs are of an urgent nature requiring completion during the 1984 construction season; therefore , be it RESOLVED, That the Board of Public Works hereby accepts and approves said proposal and directs the Corporate Counsel to prepare an agreement for engineering services for signature by the Mayor, subject to the approval and funding of the Budget and Administration Committee and Common Council . Amendment to Resolution By Comm. Gerkin:Seconded by Comm. Nichols RESOLVED, That the First Whereas read as follows : WHEREAS, the Supt. of Public Works has requested and received a proposal for consulting engineering services from Modjeski and Masters for design services not to exceed $6 ,600 and construction inspection phase work not to exceed $3 ,600 for repairs to the north and south abutment of the South Aurora Street Bridge . see below Carried Unanimously WATER AND SEWER COMMITTEE: Request for Payment - Empire Soils Investigations , Inc . By Comm. Schickel : Seconded y Comm. Itiral er RESOLVED, That payment request No . 1 from Empire Soils Investi- gation, Inc. for field investigation in connection with the proposed outfall realignment , be approved in the amount of $1 , 190 . Carried Unanimously Authorization to Have Access to Safe Deposit Box By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, That the Board of Public Works authorize the City Chamberlain and Deputy Chamberlain to have access to a safe depositbox of the Ithaca Area Wastewater Treatment Plant pro- ject at the Security Trust Co . for the retention of securities pledged in exchange for retained percentage . Carried Unanimously r Main Motion as Amended !� vote o11- tlie Mrin blot:ion as Amended resulted as follows : Carried Unanimously -6- July 24 , 1984 106 Request for Payment- L . Richard Stumbar By Comm. Schlc 'el : Secon ecl by Comni. Nichols RESOLVED, That the following payment request from L. Richard Stumbar for legal services in connection with the Ithaca Area Wastewater Treatment Plant through July 3, 1984 , be approved in the amount of $769 . 78 . Carried Unanimously Request for Payment - Stearns and Wheler By Comm. Sclickel : Seconded y Comm. Albanese RESOLVED, That the following payment requests from Stearns Wheler' for professional engineering services in connection with the Design of Additions and Modifications to the Wastewater Treatment Facilities be approved for payment as follows : Preparation of Drawings and Specifications for Four Contracts Under Segment II .. . . . . . . . . . . . . . . $44,416 . 25 Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287 . 71 User Charge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 709 . 92 Minority Business Enterprise Program. . . . . . . . . . 146 . 16 Step III Federal Aid Application. . . . . . . . . . . . . . 431 . 30 Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker : Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 14 in the amount of $64 , 006 . 82 for the General Fund, and in the amount of $10 , 898 . 43 for the Water and Sewer Fund, be approved for payment, it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Appointment - Streets and Facilities Division Laborer By Comm. Walker= -- Secondedby Comm. Albanese RESOLVED, That Clifford D. Gray be appointed a Laborer in the Streets and Facilities Division at $4 . SS per hour, effective July 29, 1984 . Carried Unanimously Appointment - Streets and Facilities Division - Truck Driver By Comm. Walker: Seconded try Comm. Albanese RESOLVED, That Gary Ervay be appointed a Truck Driver in the Streets and Facilities Division at $5 . 28 per hour, effective July 29 , 1984 . Carried Unanimously Chief Filter Plant Operator -' Upgrading of Salary By Comm.Walker: Seconc�ec��y—Comm. Albanese WHEREAS, the position of Chief Filter Plant Operator is now vacant, and WTIEREAS , an assessment of the duties of this position indicates that the trend and the need has been for more administrative duties ; now, therefore , be it RESOLVED, That the position be upgraded to a supervisory level , pending Civil Service approval , and be it further m RESOLVED, That the salary be established as Grade 1 of the City Executive Association ' s Compensation Plan. Carried Unanimously Deletion of Tree Trimmer Position - Parks and Grounds Division By Comm. Walker: Seconded by Comm. Albanese WHEREAS, a continuing assessment of the duties in the Parks and Grounds , in the Building Section of the Streets and Facilities Division indicates a need for several position shifts , and - 7- .July 24 , 1.984 107 WHEREAS, the Parks and Grounds section. has two positions where the incumbents have tree timming abilities , and there is no need for any additional personnel with these talents ; now, there- fore, be it RESOLVED, That one position for Tree `Trimmer be deleted from the roster. Carried Unanimously Establishment of Maintainer Position By Comm. Waller: Seconded by Comm. Albanese WHEREAS, the assessment of duties indicates a need for a . skilled Maintainer in the Building section; now, therefore , be it RESOLVED, That a position of Maintainer be established in the Building section. Carried Unanimously PARKING , TRAFFIC AND TRANSIT CO,,D1ITTEE : Transz.t Report O By Comm. Nichols : Seconded by Comm. Albanese O RESOLVED, That the Ithaca Transit System Report of Operations 0 for the period April 1, 1984 to June 30 , 1984 be accepted. () Discussion followed on the floor. m A vote on the resolution resulted as follows : Q Carried Unanimously ADJOURNMENT: On a motion the meeting was adjourned at S : 2S P .M. allista F . Paolanggeli ` J oin C. tauten ergei� Deputy City Clerk Mayor C BOARD OF PUBLIC WORKS PROCEEDINGS ,z Accounts Receivable July 24,1984 12940 Edward Wilczak G2122 22.62 12941 Richard Dennis F2144 468.00 12942 Norman Tidd F2142 33.07 12943 Mancini & Sons,inc. F2142 15.44 12944 Economy Paving Co.Inc. F2142 15.00 12945 J & B Enterprises F2142 50.00 Paid 12946 D. Bushanan F2650 36.22 Paid 12947 Town of Ithaca G2374 166.91 12948 Dryden Sewer Dist, #2 G2374 674.93 12949 Town of Ithaca G2374 280.84 12950 Town of Ithaca G2374 2.71..13 12951 Town of Ithaca G2374 135.09 12952 Town of Ithaca G2374 1.35.09 12953 Town of Ithaca G2374 100.34 12954 Town of Ithaca G2374 436.51 12955 Mparse Chain Co. G2120 175.00 12956 Cornell--University G2120 44,061.21 12957 U.S. Dept. of Agriculture G2120 1,188.48 TOTAL $617.73 TOTAL $47,648.15 APPROVED BY FINANCE COMMITTEE 1650 James B. Jacobs A 1710 77.40 109 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA,' NEW YORK Regular Meeting 4 : 00 P.M. August 8 , 1984 PRESENT: Mayor Gutenberger Commissioners (S) - Albanese, Gerkin, Nichols , Schickel, Stone ABSENT: Comm ssioner (1) - Walker OTHERS PRESENT: Acting Supt. of Public Works - Dougherty City Engineer - Novelli City Controller - Spano Corporate Counsel - Stumbar Purchasing Agent - Clynes Deputy City Clerk - Paolangeli Council Liaison - Hoffman Deputy City- Controller - Cafferillo O Asst. Grants Administrator - Eckstrom � , 0 PLEDGE OF ALLEGIANCE : 0 Mayor Gutne erger led all present in the Pledge of Allegiance (, to the American flag. MINUTES : Q Approval of Minutes of the July 24 , 1984 Meeting By Comm. Schickel : Seconded by Comm. Germs RESOLVED, That the minutes of the July 24 , 1984 meeting be approved as-recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Water and Sewer Committee Comm. Schickel requested the addition of Item C - Request for Payment Malcolm Pirnie, Inc. No Board member objected. Parking, Traffic and Transit Committee Comm. Nichols requested the addition of Item A - Report on Mitchell , State Street Intersection. No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Ger in requested the a ition of Item C - Request for Payment - Charles Kidney, Masonry Contractor. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Bavarian Festiva - Request for Use of 'Woolworth` 'P'ar'king, Lot Withdrawn Mayor Gutenberger reported that the request to use the City property behind Woolworth in the parking lot for a Bavarian Festival to be held in September, has been withdrawn. Letter from Alder7tian Killeen Mayor Gutenberger rea theollowing letter from Alderman Killeen: "August 3, 1984 Dear Mayor Gutenberger: Would you kindly express the appreciation of the residents of Eddy Street, Cook Street , and Orchard Place to the staff of the Department of Public Works for their rapid response in cleaning off the brush on Eddy Street. The situtation had become potentially hazardous for late night pedestrians but is now alleviated. -2- August ,8, 1984 110 Thank you. Sean Killeen 111 Orchard Place Ithaca" PETITIONS AND HEARINGS 'OF PERSONS 'BEFORE 'BOARD: Request For Use 'of` icatl'on 'In 'Stewatt ark James Morrissette , 1058 Codaington Road, representing the Tompkins-Cortland Joint Labor Coalition, informed the Board that the coalition is sponsoring a Labor Day Celebration and Rally to be held in Stewart Park on Monday, September 3, in the large pavilion. He requested permission to have amplifi- cation for the speakers and music that will take place that day. Amplification of Stewart Park for September 3, 1984 Comm. Gerkin stated that Acting Supt. Dougherty and the committee looked;at this matter at their meeting on Tuesday and they found nothing detrimental if the coalition stays within the time limits they have, stated. Resolution By Comma Gerkin: Seconded by Comm. Nichols RESOLVED, That the Board of Public Works waive the rules for amplification at Stewart Park for the occasion of a celebration and rally for the Tompkins-Cortland Joint Labor Coalition with the stipulation that the amplification be over by 6 : 00 p.m. , and with the provision being made that if a large number of complaints are forthcoming, they will cease the amplification. Carried Unanimously Resolution By Comm. Schickel : Seconded by Comm. Nichols RESOLVED; That the question of sound amplification at Stewart Park be referred to the Streets , Facilities , Parks and Refuse „ Committee to see if they can come up with a better system for allowing amplification without having to have a special permit each time . Carried Unanmiously Request to Rent Spaces in Front of Ramada Inn John Parmellee , 967 Taug annock Blvd. , representing Ramada Inn, spoke to the Board requesting permission to rent three meter spaces in front of the Ramada Inn to park the bus they have purchased. The bus is used to charter persons to Cornell Univer- sity. Resolution By Comm. Gerkin: Seconded by Comm. Schickel RESOLVED, That the request to rent parking spaces on the street in front of the Ramada Inn for parking of the bus the Ramada has purchased, be referred to the Parking, Traffic, and Transit Committee and to Corporate Counsel for consideration and legal review. Carried Unanimously REPORT OF COUNCIL LIAISON: Paid Parking nforcement Issue Al erman Hoffman reported t at the paid parking enforcement issue to being discussed at the Charter and Ordinance Committee meeting on August 9. Comm. Nichols will attend that meeting. REPORT OF ACTING 'SUPERINTENDENT : Fall Creek Dike Repair Acting Supt. Dougherty reported that he has contacted the Soil Conservation Service regarding the city' s application for State funds to help make permanent repairs to the Fall Creek dike. The project has been placed in a higher priority group and there will be an investigation and evaluation made of the site on the 30th of August. The City should have the results of that investigation in September. - 3- August 8, 1984 REPORT OF STAFF: 1 1 I Green Street Helix City Engineer Novelli reported that the job is on schedule . Stewart Avenue Bridge Painting City Engineer Novelli Teport—eJ he has advertised for bids for a complete painting contract for Stewart Avenue Bridge over Cascadilla Creek. Bids should be opened next week and the work would be done in late August and September. The contractor would be required to maintain traffic and protect vehicles and pedestrians while the work is in progress. Stewart Park - Collection System City Engineer Novelli reporte that the design is complete on the Stewart Park sewage collection system. He has submitted drawings to Conrail for a railroad crossing permit and he will be submitting plans to the health department for approval. He will also be requesting the Board for their permission to advertise in September. Brick and Concrete Repairs on Commons City Engineer Novelli reported that t e brick and concrete repairs :On the Commons is on schedule. . Ninety percent of the Q concrete �_work is completed and the brick repair has been 0 started and- should be completed by August 29 . U Water System Improvements m City Engineer Novelli reported that the design report is Q complete on that project. Copies of the report will be forthcoming. He has discussed the details of the design phase with the Water and Sewer Committee . He will solicit competitive proposals from engineering design firms for the design work on that project. He will bring those proposals before the Board for approval . WATER AND SEWER COMMITTEE : Request for Payment - Stearns and Wheler By Comm. Sc is el : Seconded by Comm. Stone RESOLVED, That a request for payment from Stearns and Wheler for professional engineering services in connection with the development of an Industrial Pretreatment Program for Basic Services , Phase II for June 1984 , be approved in the amount of $393. 91. Carried Unanimously Ithaca Area Wastewater Treatment Plant - Request for Payment By Comm. Sc is el : Seconded y Comm. Stone RESOLVED, That bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant through the period ending July 27 , 1984 , which have been audited by a subcommittee of SJS, be approved in the amount of $236 ,994 . 66 . Carried Unanimously Request for Payment Malcolm Pirnie , Inc. By Comm. Schic el : Seconded y Comm. Stone RESOLVED, That a payment request (final) submitted by Malcolm Pirnie , Inc. for professional services rendered in connection with the Ithaca Water Treatment Plant Improvement Study, be approved in the amount of $12 , 100 . 88. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Kite Festival T e Commons Coordinator has requested permission to hold the second Ithaca Kite Festival on September 1S , 1984 on Cass Park lands north of the main marina road. Resolution By Comm. Gerkin : Seconded by Comm. Stone RESOLVED, That permission be granted to hold the Kite Festival on Cass Park lands north of the main marina road on September 1S , 1984 , pending approval by the Finger Lakes State Parks Commission. Carried Unanimously 112 -4- August 8 , 1984 Request for Pa ment �Charl.es Kidney, Masorir ` Contractor By Comm. Ger i.n: Seconded y Comm. Nichols RESOLVED, That payment request #1 from Charles Kidney, Masonry Contractor, for work performed in connection with the Commons Repair Project , be approved in the amount of $2 , 771. 83. Carried Unanimously Use of City Property on Elmira Road-Fees Report Comm. Nichols explained to the Board how the -figures on the report of City owned property on Elmira Road were calculated to establish value of property for lease , and how rental fees might be worked out . Comm. Nichols answered questions from other Board members and commented that the investigation into fees for use of City owned property will continue. FINANCE , PERSONNEL AND ADMINISTRATION 'COMMITTEE: Audit By Comm. Schickel : Seconded by Comm. Stone RESOLVED; That bills audited and approved by the Finance Committee as listed on Abstract No. 15 in the amount of $479203 :33 for the General Fund, and in the amount of $3,919 . 29 for the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Mitc ell-State Street Intersection R- 'Report Comm. Stone reported that the committee has reviewed the proposed plans for channelization of traffic at this intersection. It is the committee ' s opinion that islands do not seem to be the answer, and might , in fact , cause other problems if constructed. Further study will be done on this intersection. ADJOURNMENT: On a motion the meeting was adjourned at 4.: 55 p .m. ta F. Paolangel' , hn C. Guten erger Deputy Clerk &ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE AUGUST 8, 1984 12958 Nates Floral Estates G2122 59.25 12959 Harry Robinson G2122 24.79 12960 Ithaca City School District F2378 32.12 12961 A. Bongiovanni Inc. G2122 61.98 12962 Arthur Pivirotto F2144 390.00 G2122 330.00 12963 C.J.C. Partners F2144 42.50 G2122 28.34 12964 Gus & Geo. Lambrou F2144 2,195.80 12965 City of Ithaca-General Fund G2650 122.00 TOTAL WR 2,660.42 TOTAL SR 626.36 APPROVED BY FINANCE COMMITTEE 1651 Raymond Hundlin A1710 25.00 1652 Joseph Leonardo A1710 20.00 1653 Phil White Jr. A1710 25.00 1654 Frank Slattery A1710 25.00 1655 Bill Avramis A1710 25.00 1656 Timothy Terpening A1710 20.00 1657 Mark Goldfarb A1710 25.00 1658 Glenn Hubbell A1710 20.00 TOTAL 185.00 113 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA- NEW YORK Regular Meeting 4 : 00 M. A-,-igust 22, 1,984 PRESENT: Mayor .Gutenberger Commissioners (5) - Albanese , Gerkin, Nichols, Stone , Walker ABSENT: Co—m ssioner Schickel OTHERS PRESENT: Acting Supt. of Public Works - Dougherty City Engineer - Novelli Corporate Counsel - Stumbar City Controller - Spano Deputy City Controller - Cafferillo Asst. Grants Administrator - Eckstrom Purchasing Agent - Clynes City Clerk - Rundle Alderpersons - Hoffman, Cummings O O Community Development Administrator - Goldwyn ® PLEDGE OF ALLEGIANCE : C) Mayor Gutenberger led all present in the Pledge of Allegiance m to the American flag. Q SPECIAL ORDER OF BUSINESS: Public Hearing Sidewalks Resolution to Open "Pu 1ic Hearing By Comm. Stone : Seconded by Comm. Albanese RESOLVED, That the Public Hearing - Sidewalks - be declared open. Carried Unanimously David Banfield, 312 E . Fall Street, representing John and Lillian Driscoll , 1311 N. Cayuga Street , spoke to the Board regarding their assessment for sidewalk repairs . He passed around snapshots of the sidewalks in front of the home . Mr. Banfield requests that the City repair totally the sidewalks in front of Mrs . Driscoll ' s home . The deterioration of the sidewalks is a result of salt and cinders eating away the concrete . One slab was cracked in 1980 when the contractor put in the perforated pipe for the flood control. The contractor was made aware of this , but never repaired the sidewalk. Resolution By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, That the matter of the sidewalk repair in front of John and Lillian Driscoll ' s home at 1311 N. Cayuga Street be referred to the City Engineer for review and report back at the next Board meeting. Carried Unanimously Martin A. Hancharik, 407 Dryden Road, appealed to the Board for an extension of time to repair his sidewalk at 405 Dryden Road. Resolution By Comm. Stone: Seconded by Comm. Walker RESOLVED, That an extension of time be granted to Mr. Martin A. Hancharik for the repair of his sidewalk to October 31, 1984. Carried Unanimously , Acting Supt. Dougherty spoke to the Board, representing Maria and Bill Avramis , 408 College Avenue , requesting an extenion of time for sidewalk reapirs to their property at 308- 310 Stewart Avenue . Mr. Avramis is out of the country and will be back in a couple of days . 114 -2- August 22, 1984 Resolution By Comm. Nichols: Seconded by Comm. Gerkin RESOLVED, That an extension of time be granted to Bill and Maria Avramis for the repair of sidewalks at 308-310 Stewart Avenue for a period of two weeks . Carried Unanimously Resolution to Close Public Hearing By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the Public Hearing on Sidewalk Repairs be declared closed. Carried Unanimously MINUTES: Approval of Minutes of the August 8, 1984 Meeting By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the minutes of the August 8 , 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Eater and Sewer Committee Comm. Walker requested the addition of Item C - Ithaca Area Wastewater Treatment Plant - release of bids for Outfall Project. No Board member objected. Finance , Personnel and Administration Committee Comm. Walker requested the addition of Item B - Appointments to the Streets & Facilities Division. No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requested the addition oE the following items : Item I - Request for payment - Charles Kidney, Masonry Item J - Agreement with Egner & Associates No Board member objected. Acting Supt. Dougherty requested that a change be made in the wording of Item F - Repairs to Stewart Avenue Bridge Over Cascadilla Creek; that the words "pending approval by the Common Council for funding", be struck. Acting Supt. Dougherty requested that a change be made in the wording of Item G - Painting of Stewart Avenue Bridge; that the word solicit be changed to reject. No Board memeber objected. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Baker Park Swing Set Barbara Apt , 614 S. Albany Street , presented a formal request from the residents of the Baker Park neighborhood recommending that a swing set be added to the park, signed by eleven neigh- borhood residents. Susan Cummings , 214 Fayette Street, reported to the Board that the money for the swing set will come from existing Community Development funds . Glen Goldwyn, Community Development Administrator, presented a map and described the area being discussed. Discussion followed on the floor. Resolution By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That the matter of a swing set for the Baker Park be referred to the Streets , Facilities , Parks and Refuse Committee for review and recommendation. Carried Unanimously -3- August 22 , 1984 REPORT OF CORPORATE COUNSEL: 115 GIAC Contract Corpor,gfcT-Coun_-el 1'!A.amba.r repo •tee. ,.`aat th,e vont Ect J' t_h (JAC has been completed . It will be an elate with the County paying the arrears within 30 days . Parking Spaces for Ramada Inn Corporate Counsel Stum ar reported that he has written a report regarding the legality of the City allowing the Ramada Inn to lease some spaces along the street for parking. In his opinion , it would not be legal . He commented that the Ramada Inn has not paid its assessment for the parking in the Woolworth' s parking lot. REPORT OF ACTING SUPERINTENDENT: Paving - Schedule Acting Supt. Dougherty reported that the paving schedule is behind about 2 or 3 weeks , due to the lack of availability of asphalt. REPORT OF STAFF South Aurora treet Bridge Q City Engineer ovelli reported that he will be advertising for ® bids on the repairs to the South Aurora Street Bridge abutment . 0 Bids will be opened on September 11th. The contractor will have U 90 days to complete the work. There is no traffic interruption. m scheduled. < Stewart Avenue Bridge City Engineer Novel 1 reported that there are some repairs that should be made as soon as possible. He is recommending that the Board take the money that was allocated to paint the bridge this year, do the repairs to the bearings and any structual steel repair that is necessary , and then next year do the painting. Green Street Helix . City EngineeF Novelli reported that the helix work is coming along nicely. The ramp should be open before the first of September. REPORT OF COUNCIL' LIAISON: Telepone 'Company Boxes Alderman Hoffman reported that the Charter and Ordinance Committee is looking at the issue of the Telephone Company boxes . The Committee is requesting that no further permits be granted until the issue has been considered by the Committee and the Council . Resolution By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, That there will be no new permits issued to the Telephone Company for telephone company boxes for at least two months pending the recommendations from Common Council. Carried Unanimously Handicap Curb Cuts Alderman Ho. man reported that the Human Services would like to look at the report on the handicap curb cuts and comment on it in time to make a difference for the 1985 budget. Youth Facility Asbestos Alderman Hoffman requested assurance that the City will do all they can to seal off the area for the winter. Acting Supt . Dougherty responded that the sealing of the asbestos area will be worked on before the winter season gets here . EXECUTIVE SESSION: Comm. Walker requested that the Board go into Executive Session at the end of the regular agenda to discuss personnel matters . -4- August 22 , 1984 WATER AND SEWER COMMITTEE: Authorization for Acting Supt. to Sign Revised State and Federal Contract Agreement By Comm. Walker: Seconded by Comm. Gerkin WHEREAS , on April 25 , 1984 the Board of Public Works accepted and authorized the Superintendent of Public Works to sign the Federal and State Grant Agreements for Segment 1, and WHEREAS , the estimated project cost eligible for State and Federal aid has been revised from $17 , 368 ,579 to $14 , 553,080 as per the June, 1984 Amendment Number 1 to the Federal Assistance Application to reflect bids received on Segment 1 which were lower than the Engineer ' s estimate, and an increase in administrative and engineering costs ; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Acting Superintendent of Public Works to sign the revised Grant .Agreement for Segment 1 on behalf of the joint owners : the City of Ithaca, Town of Ithaca, and Town of Dryden as approved by the SJS Committee on August 20, 1984. Carried Unanimously Stearns $ Wheler - - Request for Payment By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the Design of Additions and Modifications to the Waste- water Treatment Facilities , be approved for payment: Preparation of Drawing & Specifications , Segment II . . . . . . $13, 623. 88 Minority Business Enterprise Program. . . . . . . . . . . . . . . . . . . . . 153. 72 Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338. 39 Preparation of Drawings $ Specifications , Segment I . . . . . . 161 . 83 Drawings & Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81. 50 RegulatoryReview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,840 .64 and in connection with the development of an Industrial Pretreat- ment Program: Basic Services, Phase I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 731. 08 Basic Services , Phase II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 426 . 10 Carried Unanimously Release of Bids for Outfall Project By Comm. Walker: Seconded y Comm. Stone WHEREAS, the construction of the Outfall (contracts 1 and 2) for the Ithaca Area Wastewater Treatment Plant has been designated in the 1984 New York State Priority List as a funded portion of Segment I , and WHEREAS, all necessary reports , including drawings and specifi- cations, engineering agreement and financial aid application have been approved by NYS DEC ; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Acting Superintendent to release the Outfall Project for bids . "Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Public Hearing - Sidewalks By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, a public hearing as required by the City Charter has been held on this 22nd day of August 1984 , to afford property owners an opportunity to show cause why they have not complied with a final notice to have their sidewalks repaired, and WHEREAS, 10 property owners served with final notice have failed to comply; now, therefore, be it -5- August 22, 1984 '7 RESOLVED, That the Acting Superinteiclent of Public Works be 11 authorized to cause the repair of said sidewalks as reported to the Board at the heginn-1—ag of tA: ;i � � :;_n g, and I)DO D completion of such repair , certify the cost thereof_ fo this Board for levy against the respective properties as provided by the City Charter. Discussion followed on the floor . Resolution to Table By Comm. Ger in: Seconded by Comm. Walker RESOLVED, That the matter of sidewa.?.k repairs be tabled until the September 12 meeting. Carried Unanimously T. G. Miller - Request for Payment By Comm. Ger in: Seconded by Comm. Nichols RESOLVED, That a payment request from T.G. Miller Associates , p . c. for a ground control survey in connection with Stewart Park mapping, be approved .in the amount of $2 , 000 . Carried Unanimously O Authorization to Solicit Bids - S. Aurora Street Bridge Q By Comm. Ger in: Seconded y Comm. Nichols 0 RESOLVED, That the Board of Public Works authorizes the City Engineer to solicit bids for the repairs to the South Aurora m Street bridge. Q Carried Unanimously Granting of Licenses for Use of City-owned Land By Comm. Ger in: Seconded by Comm. Nichols WHEREAS , there is a need for a uniform policy for the granting of licenses for the use of land owned by the City of Ithaca which should include provision for the setting and collection of fees for such licenses , RESOLVED: 1. Each license granted by the Board of Public Works for the use of land owned by the City of Ithaca shall incorporate a statement of the total square footage being used. Such footage shall include the area that, as a result of the license , is no longer available for other use, but shall not include normal provision for access to the property owned by the licensee . 2 . The value of -the City-owned land for which use is granted -by the license shall be computed by multiplying the square footage being used by the average assessed value per square foot of land in the vicinity. 3. The actual fee for the license shall be set be computing the total property taxes that would be paid during the calendar year for privately-owned land of that value and adding an additional loo for overhead. 4 . If a license is granted for less than a calendar year, the fee shall be computed by dividing the annual fee by 12 and multiplying by the number of months for which the license is granted. 5 . Due notice shall be given that all present revocable licenses shall be revoked as of December 31, 1984 . All licenses effective as of January 1, 1985 or later , shall be granted for a term of no more than one year. Such licenses shall normally be renewed annually, subject to revision of the fee based on changes in assessed value and/or property taxes . 6 . All fees for licenses shall be billed by and passed through the Department of Public Works . 7 . All licenses shall be prepared by Corporate Counsel and shall note that they are revocable licenses . 1 1 -6- August 22 , 1984 A vote on the resolution resulted as follows : Carried Unanimously Assessment of Land Along Elmira Road By Comm. Ger in: -Seconded y Comm. Nichols WHEREAS , a study has been made of the assessed value of land along the Elmira Road, RESOLVED, in the the granting of licenses for the use of City-owned land along the Elmira Road, the assessed value to be used in computing the annual fee for 1985 shall be $4 . 00 per square foot. Carried Unanimously Repairs to Stewart Avenue B�r�i�d&�e_ over Cascadilla Creek By Comm. Ger in: Seconded by Comm. Stone WHEREAS, there is an immediate need for repairs to the Stewart Avenue Bridge over Cascadilla Creek, and WHEREAS, funds were not allocated for this repair in the 1984 budget, and WHEREAS, the City Engineer recommends that the City retain the firm of Modjeski & Masters to perform a detailed inspection to determine the necessary repairs to the Stewart Avenue bridge not to exceed $2 ,650 ; now, therefore , be it RESOLVED, That the Board of Public Works approves the request of the City Engineer for this study. Carried Unanimously Stewart Avenue Bridge Painting By Comm. Ger ln: Secon e y Comm. Nichols RESOLVED, That the Board of Public Works authorizes the City Engineer to reject bids for the painting of the Stewart Avenue - Bridge over Cascadilla Creek . Carried Unanimously Authorization to Bid Construction of Sewage 'Collection System at Stewart Par By Comm. Ger in: Seconded by Comm. Stone RESOLVED, That the Board of Public Works authorizes the City Engineer to solicit bids for the construction of the Sewage Collection System at Stewart Park . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Payment - Charles Kidney, Masonry By Comm. Ger in: Seconded y Comm. Nichols RESOLVED, That request #1 from Charles Kidney for work performed under the City ' s sidewalk pro ram through August 22 , 1984 , be approved in the amount of 1,992. 15 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Authorization to Sign Agreement - Egner & Associates By Comm. Ger in: Seconded y Comm. Albanese WHEREAS, space occupied by Tompkins County in City Hall and City Hall Annex is in need of repair and rearrangement, and WHEREAS , negotiations are underway to arrive at a suitable lease for such space ; now, therefore , be it RESOLVED, That the Acting Superintendent be authorized to sign an agreement with Egner & Associates , at a cost not to exceed $5 , 500 pending approval of funding by the Common Council . - 7- August: 22 , 1984 Discussion followed on the floor .. 119 A vote on, the reso:!-�Jtion resiil' °,i tarried Una niznous1), FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 16 in the amount of $116 ,421. 72 for the General Fund, and in the amount of $ 12 ,31.8 . 03 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract #2) which have been reviewed by the SJS sub- committee , be approved for payment in the amount of $17, 028 . 19 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously O Appointments O By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the following appointments be made in the U Streets & Facilities Division: [n Gordon Muckey, Jr - to Truck Driver Q Clifford Murphy - to Truck Driver Both of the above appointments are effective August 26 , 1984 at $5 . 28 per hour. Carried Unanimously PARKING , TRAFFIC AND TRANSIT' COMMITTEE: Request from Ramada Inn for Parking By Comm. Stone : Seconded y Comm. Gerkin WHEREAS, a request was received from the Ramada Inn to rent , lease or reserve parking on the City street in front of the Ramada, and WHEREAS, the subject has been researched by the Corporate Counsel and his findings are that the City cannot comply with this request; now, therefore, be it RESOLVED, That the request from the Ramada Inn for parking, be denied. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Stewart Park Advisory Group Comm. Nichols reported that the Stewart Park Advisory Group held its final meeting on August 21 and approved the report that is being prepared by Tom Neiderkorn. There will be a joint meeting of the Stewart Park Advisory Group and Common Council on September 19th, at 7 : 30 p.m. to have a presentation of that report. ADJOURNMENT: On a motion the meeting was adjourned into Executive Session at 5 : 37 P .M. Jo ep A. Run le, lty Cler ohn Guten erger, Zayor BOARD OF PUBLIC: WORKS T ROCEE-111INGS CITY OF ITHACA, NEW YORK SPECIAL MEETING 4: 00 P.M. AUGUST 29 , 1984 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese, Nichols, Schickel , Stone , Walker. ABSENT : Comml sioner (1) - Gerkin OTHERS PRESENT: City Controller - Spano Acting Supt. of Public Works - Dougherty City Clerk - Rundle Deputy City Clerk - Pao.langeli Deputy City Controller - Cafferillo City Chamberlain - Wright Ln City Engineer - Novelli ()o Corporate Counsel - Stumbar Council Liaison - Hoffman Admin. Secretary - Potorti m Transit Supervisor - B. Carpenter Co Office Manager - S. Carpenter Q Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE: Mayor Gutenberger let all present in the Pledge of Allegiance to the American flag. COMMUNICATIONS FROM THE MAYOR: Opening of Green Street Ramp Mayor Gutenberger t an e Clty Engineer Novelli for the fine Ever-seeing job done by him on the repairs to the Green Street ramp. The ramp was opened today, one week early, and under budget. He commented that he had received many calls from citizens expressing their thanks that the ramp is open once again. FINANCE, PERSONNEL $ ADMINISTRATION COMMITTEE: Appointment of Superintendent' o Pu Tic Wor s By Comm. Walker; Seconded by Comm. Albanese RESOLVED, That John A. Dougherty be provisionally promoted to the position of Superintendent of Public Works at an annual salary of $41, 224 . 00 , which is Step 6 of the Compensation Plan; said promotion effective August 27, 1984 . Carried Unanimously Mr. Dougherty took the oath of office and was sworn in by the City Clerk. Mayor Gutenberger thanked Mr. Dougherty for accepting the position. He commented that Mr. Dougherty has always done an excellent job for the city and that he is sure that he has the full support of the staff in his new position. He further commented that the process for filling the position of Assistant to the Supt. of Public Works will begin immediately. ADJOURNMENT: On a motion the meeting was adjourned at 4 : 10 P .M. a- r�2 cal ista F. Paolangel Tq3 C. Guten ger, Deputy City Clerk b or 123 BOARD OF PUBLIC WORK` PROCEEDINGS CITY OF ITHACA, NE3W YORK Regular Meeting 4 : 00 P .M. September 12 , 1984 PRESENT: Commissioners (4) - Albanese , Gerkin, Nichols , Schickel ABSENT: Mayor Gutenberger Commissioners (2) - Walker, Stone In absence of Mayor Gutenberger, the meeting was chaired by Vice-Chairman Schickel . OTHERS PRESENT: Supt. of Pu lic Works - Dougherty City Engineer - Novelli Deputy City Controller - Cafferillo Deputy City Clerk - Paolangeli Q Purchasing Agent - Clynes O Council Liaison = Hoffman ® Senior Engineer Barber U Asst. Grants Administrator - Eckstrom M PLEDGE OF ALLEGIANCE : Q Comm. Schickel led all present in the Pledge of Allegiance to the American flag. MINUTES: Approval of Minutes of August 22 , 1984 Meeting By Comm. Albanese : Seconded by Comm. Nichols RESOLVED, That the minutes of the August 22 , 1984 meeting be approved as recorded by the City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Gerkin requcsted the addition of Item E - Contract Award for the reconstruction of the S . Aurora Street Bridge- Possible Resolution. Comm. Gerkin requested the addition of Item F - Sidewalk Resolution tabled at the August 22 , 1984 meeting. No Board member objected. REPORT OF STAFF: Stewart Avenue Bridge Over Cascadilla Creek City Engineer Novelli reported that fie has received the results of the inspection on the Stewart Avenue Bridge over Cascadilla Creek. Basically, it is in good condition. It has not deteriorated muchsince the last inspection ten years ago but the consultant does strongly recommend that the City proceed with the repairs to the bearings on the north abutment. City Engineer Novelli will proceed to draw up some specifications to have that done and will give the Board a cost estimate for the repairs . The consultant agreed with the Board' s rejection of the painting bids . He felt that the painting should be done when the repairs are finished. North Geneva Street Water Main City Engineer Novelli reported that the N. Geneva Street water main has been completed. from Buffalo to Court Street. Our crews will finish the job from Court to Cascadilla. The residents will be informed so we can maintain good public relations . There were no complaints on the first block. 124 -2- September 123, 1984 Stewart Park Sewage Collection System City ngineer Novelli reporteZ1 that the Stewart Park Sewage Collection System has been advertised for bids . The bids are due on September 2.5th. We have a railroad crossing permit in hand so there should not be any other contingencies to stop the project. Water 'System 'Improvements' ' 'Settl"ing Ponds Alderman Hoffman asked about the necessity of having settling ponds . City Engineer Novelli responded that they are in the designs now and he thinks it is the best way to solve the problem. It is unacceptable anymore to discharge the sludge back into the creek. $' WATER AND" SEWER 'COMMI"TTEE : tearns' "— eler Re Vest for' Pa ment By oommm. 1 Albanese :: Seconded by Comm. Gerkin RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the Wastewater Treatment Plant through July 1984, be approved: Design 'of Additions and Modifications Drawings & Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 917. 40 Regulatory Review. . 1, 168. 44 Preparation of Drawings/Specifications , Segment� II . . . . 1, 089. 45 Design of 1800 foot Outfall Relocation. . . . . . . . . . . . . . . . 98. 18 Developrrient 'of 'Tndus'trial Pretreatment Program Basic Services, Phase II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 700 . 77 Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Mo des 1 E, Masters - Request or Payment By Comm. Gerkin: Seconded by Comm. Al anese RESOLVED, That Invoice #1 from Modjeski & Masters for engineering services rendered in connection with the design, contract documents and construction inspection of the South Aurora Street Bridge over Six Mile Creek in accordance with their proposal of March 28 , 1984 , be approved in the amount of $1, 116 . 13. Carried Unanimously Modjeski & Masters - Request for Payment By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That Invoice #3 from Modjeski & Masters for engineering services rendered in connection with the inspection and report of the South Aurora Street Bridge over Six Mile Creek in accordance with their proposal of January 13, 1984 , be approved in the amount of $793. 30 . Carried Unanimously Charles Kidne , Mason - Request for Payment By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That payment request #2 from Charles Kidney for services performed in connection with the City' s sidewalk program, be approved in the amount of $3, 667 . Carried Unanimously Charles Kidney, Mason - Request for Payment By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That payment request #2 from Charles Kidney for services performed in connection with the repairs to the Ithaca Commons , be approved in the amount of $7, 954 . 10 . Carried Unanimously -3- September 12 , 1.984 South Aurora Street Bridge - Bid Award 125 By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract fox the repairs to the Sowt-h Aurora Street Bridge be awarded to the Broome Industrial Construction Co. of Binghamton for their low bid of $56 ,933. 00 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Sidewalk Assessments Resolutiori to Li'f't From Table y Comm.—Gerkin, se—conded by Comm. Albanese RESOLVED, That the matter of sidewalk assessments tabled at the August 22, 1984 Board of Public Works meeting be lifted from the table. Carried Unanimously Sidewalk Assessments O By Comm. Gerkin: Seconded by Comm. Nichols O WHEREAS, a public hearing as required by the City Charter was held on the 22nd day of August 1984 , to afford property owners an opportunity to show cause why they have not U complied with a final notice to have their sidewalks repaired, and Q WHEREAS, 5 owners served with final notice have failed to comply; now, therefore, be it RESOLVED, That the Supt, of Public Works be authorized to cause the repair of said sidewalks as reported to the Board and upon completion of such repair , certify the cost thereof to this Board for levy against the respective properties as provided by the City Charter. Carried. Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 17 in the amount of $51, 208 . 48 for the General Fund, and in the amount of $15 ,579. 04 for the Water and Sewer Fund, be approved for payment; and that bills submitted. in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract #3) which have been reviewed by the SJS sub- committee , be approved for payment in the amount of $565042 . 15 . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously 'Appointment By Comm. Albanese : Seconded by Comm. Gerkin RESOLVED, That Robert Cross be ap ointed as Laborer in the Streets & Facilities Division at 4. 55 per hour, effective September 16 , 1984 . Carried Unanimously REPORT OF SPECIAL COMMITTEES: Supt. —Dougherty reporte t at parts for the meter change- over have been ordered. The newly designed parking permits are also on order. -4- September 12 , 1984 126 UNFINISHED BUSINESS: Possible Transfer of Metered Parking Enforcement from Police to Department of Pudic Works Comm. Nichols rea-J a memorandum from Alderman Raymond Schlather requesting that the Board, Supt . Dougherty and Police Chief Herson come up with a plan for the transfer of these responsi- bilities for review by Council . Elm Street Parking Comm. Sc is el referred to a memorandum from Alderman Raymond Schlather regarding Elm Street parking, requesting that the No Parking rule be postponed. Resolution By Comm. Nichols : Seconded by Comm. Albanese RESOLVED, That the matter of parking on Elm Street be referred to the Parking, Traffic and Transit Committee for review and report back at the September 26th Board of Public Works meeting. Carried Unanimously ADJOURNMENT: On a motion the meeting was adjourned at 4 : 35 p .m. 1 Callista F. Paolangel Gerald P. Schickel Deputy City Clerk Vice-Chairman BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable September 12,1984 12966 Village of Montour Falls G2374 35.51 12967 Alexander Delario F2144 _6.00 G2122 9.00 12968 Village Of Montour Falls F2378 52.70 12969 Paul Mancini & Sons G2122 67.32 12970 E.E. Root & Sons F2144 27.65 12971 Louise Wilcox F2144 76.75 12972 Dale E. Winter F2144 306.00 12973 Stephen Parrott G2122 50.58 12974 William E. Murray G2122 52.19 12975 Thomas Roskelly F2144 360.00 12976 Bill Avramis F2144 252.00 12977 Lillian Kluge F2144 279.00 12978 E.E. Root & Sons G2122 243.52 12979 E.E. Root & Sons F2144 86.16 12980 A.J. Eckert,Inc F2142 20.20 12981 Donohue-Halverson,Inc. F2650 56.26 TOTAL $1,522 .72 TOTAL $458.12 1659 Joseph J. Bongiovanni 247.76 1660 Village of Cayuga Heights 814.08 1661 William H. Miller 37.35 1662 David Craig 56.03 APPROVED BY FINANCE COMMITTEE � h --------------------------------- --------------------------------- BOARD OF PUBLIC WORKS PROCEEDINGS 127 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 99 V .1-11. September 26 , 1.984 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese , Gerkin., Nichols , Sc.hicl�el , Stone, Walker OTHERS PRESENT: City Controller - Spano Deputy City Controller - Caferrillo Supt. of Public Works - Dougherty City Engineer - Novelli Deputy City Clerk - Paolangeli _ Purchasing Agent - Clynes Office Manager - S. Carpenter Transit Supervisor - Carpenter City Electrician - Brooks Building Systems Supervisor - Szabo Junior Engineer - West O PLEDGE OF ALLEGIANCE: O Mayor Gutenberger led all present in the Pledge of Allegiance O to the American flag. . U m MINUTES: Q Approval of Minutes of the September 12 , 1984 Meeting By Comm. Schic el : Seconded by Comm. Wal er RESOLVED, That the minutes of the September 17 , 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Finance , Personnel and Administration Committee Comm. Walker requested the addition of the following items : Item B - Reclassification, Sr. Account Clerk-Typist - Engineering & Utilities Division Item C - Authorization for Appointment of Auditing for the Transportation/Section 18 Grant Funds No Board member objected. COMMUNICATIONS FROM THE MAYOR Recognition of Employees Supt . Dougherty reported that as part of the Staff Development in the Department of Public Works there was a training course for some of the employees in Basic Supervision. This was done in connection with Ithaca College and the Personnel Department and was a well-received course . Mayor Gutenberger , on behalf of the Board of Public Works and the City, congratulated the employees for adding to their already many talents and assets to the City. It speaks very well of the employees individually and and as department , too, that they are concerned about this community and want to better themselves so they can serve the community better. Mayor Gutenberger presented the following employees with certificates : Ed Garrabrant Ed Hamilton Jack Brooks John Harding Sally Carpenter Dave McFall Bernie Carpenter Bill Szabo David Ellis Don Sharpsteen Rick Farrell John Sladish Frank Gardner Bob Simpson -2- September 26 , 1984 128 Letter from John Rudan Mayor Guten erger reported on a letter from John Rudan regarding special service charge assessed against him for collection of garbage . Supt . Dougherty responded that this matter is on the agenda under Streets , Facilities , Parks and Refuse Committee . Intersection Redesign-Fifth, Madison and Cascadilla Streets Mayor Guten erger reported that he has receive . a petition from the residents of the area about the redesign of this intersection. Supt . Dougherty responded that the matter has been discussed in committee meeting and with the Aldermen in . the area and feel that there is no Board action needed at this time. The department is intending to make the figuration in the intersection permanent which will take care of about 900 of the objections to it. . Intersection - Cayuga and Green Streets Mayor Guten erger reported that he as ad. a number of meetings with members of the community concerning a wide range of issues pertaining to the handicapped. One of the main ,concerns that continually come up is the intersection at Green and Cayuga Streets . He will be coming back to the Board within the next month with some recommendations to put into committee . REPORT OF CORPORATE COUNSEL: Court House Parking Corporate Counsel Stumbar reported that the City has received a res_ponseifrom the County' s Attorney on the Court House. Parking. He has sent a memo to the Parking, Traffic and Transit Committee as to some changes they wanted in the contract. It is now in committee. REPORT OF SUPERINTENDENT: Albany Street Bridge Supt . Dougherty reported that he has talked with the New York State pr e,° engineer on the Albany Street Bridge . The bridge will not be open until the 2nd week of October , which is 2 weeks behind schedule. REPORT OF STAFF: Water System Improvements City Engineer Novelli reported on the results from the competi- tive proposals for design on water system improvements . He recommended selecting one firm to do the design of the water improvements and another one , Empire .Thompson, to do the detailed dam investigation and design. The City will save about $40 ,000 in design costs by having done it this way. He has met with Empire Thompson and they agreed to reduce their price by another $5 ,000 , so instead of $38 ,000 it will be $33, 000 . WATER AND SEWER COMMITTEE : Approval of Engineering Agreement-Segment 2 By Comm. Schic el : Seconded by Comm. Stone WHEREAS , on March 9 , 1983 the Board of Public Works approved the Stearns & Wheler Engineering Proposal for Step 3 work for the Additions and Modifications to the Ithaca Area Wastewater i Treatment Plant, and x WHEREAS, NYSDEC approved the terms and conditions of the Engineering Proposal submitted by the Superintendent of Public Works following the March approval by the Board, and WHEREAS , the Ithaca Area Wastewater Treatment Plant has been designated in the 1984 and 1985 New York State Priority Lists as a segmented and funded project , and j i a -3- September 26 , 3.984 WHEREAS, the Engineering Agreement has been revised by Stearns 129 & Wheler to include the Scope of services for Segment 2 , and WHEREAS , the cost and description of services have been. reviewed in detail by the Superintendent of Public Works , Project Chief Fiscal Officer, Town Engineer, Chairman of the Special. .Joint Subcommittee and Asst. Grants Administrator with the representa- tives from Stearns & Wheler at an Er;gi,,�..ering Progress Meeting on May 24 , 1984 , and WHEREAS , NYSDEC has approved the engineering costs for Segment 2 in the amount of $1,466 ,927 ; now, therefore , be it RESOLVED, That the SJS recommends approval of the Stearns & Wheler (cost plus fixed fee) Engineering Proposal by the Board of Public Works subject to the receipt of the necessary 5700 forms to reflect the Engineering costs approved by NYSDEC for Segment 2 in the total amount of $1, 466 ,927 , and be it further. RESOLVED, That the Superintendent of Public Works be authorized to execute the Engineering Agreement for Segment 2 . Carried Unanimously O ® Authorization to Release Segment 2' 'for 'Bidding 0 By Comm. Sc is -el: Seconded y omm. Stone U WHEREAS, all the necessary documents including the construction CO drawings and specifications , engineering agreement and financial. aid package have been submitted to NYSDEC for approval , and Q WHEREAS , a Grant offer for Segment 2 funding is expected on or about November 1, .1984 , based on the September 20 , 1984 cer. ti_fi- cation by NYSDEC, and WHEREAS, the Superintendent of Public Works , Chairman of SJS, Chief Fiscal Officer, Owner's Project Representative. Asst . Grants Administrator and the consulting engineers have deter- mined that it is in the best interest of the owners for release of the Project documents for bid prior to the receipt of the Grant offer; now, therefore , be it RESOLVED, That the Board of Public Works , upon recommendation of SJS, does hereby authorize the Superintendent of. Public Works to release the Segment 2 project for bids October 18 , 1984 and open bids December 6, 1984 subject to the condition that the bids will not be opened until the Grant offer has been received and accepted. Carried Unanimously Authorization to Execute "Agreements for 'the Lake Mofixtori_'ng_5ttt4y By Comm. Sc i.c e : SecondeZ1 by Comm. Ger in WHEREAS, the EPA has established a Grant requirement in the Segment 1 Grant to extensively monitor various chemical, physical and biological parameters before and after the start-up of the Ithaca Area Wastewater Treatment Plant, to assess the impact of the discharge on the fish population in the southern portion of Cayuga Lake , and WHEREAS, the study results must be submitted to the EPA within one year after start-up of the facility, and WHEREAS , a Scope of Work to comply with the Grant Conditions and an Estimate of Costs for the study based on the Scope of Work have been developed by the Project staff; now, therefore, be it RESOLVED, That the Board of Public Works upon recommendation of SJS approves the estimated costs in the amount of $150 , 230 for the Lake Monitoring Study to cover the required period of October, 1984 through December 1988 , and be it further -4- September 26, 1984 130 RESOLVED, That the Board of Public Works authorizes the Super- intendent of Public Works to execute the necessary agreements with Elizabeth Moran, as an Independent Contractor..1 ,Dr. William Ahrnsbrack , as an Independent Contractor , Cornell University for use of a houseboat for water quality studies , and a Cornell University Grant for meteorological studies , subject to approval by the City Attorney to initiate the study. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Expungement - K.B. Cady By Comm. Schickel : - Seconded by Comm. Walker . RESOLVED, That a request from K.B. Cady, to expunge a water and sewer bill, be granted on the sewer protion of the bill for 233 hundred cubic feet, including waiving of late penalty on sewer portion. A vote on the resolution resulted as follows : Ayes (5) - Gerkin, Walker, Schickel , Albanese , Nichols Nay (1) - Stone Carried Request for Expungement -' Mack Travis By Comm. c i.c el : Seconded y Comm. Stone RESOLVED, That a request from Mack Travis to expunge a water and sewer bill in the amount of 353 hundred cubic feet be expunged on the sewer portion of the bill , including waiving of late penalty on sewer portion. Carried Unanimously Stewart Park 'Sewage Collection System By Comm. ScFii s el: Seconded y Comm. Gerkin WHEREAS, a capital project was established in the 1984 budget of $90 ,000 for the construction of the Stewart Park Sewage Collection System, and ` WHEREAS, this estimate was made before the project was fully understood and designed, and WHEREAS, detailed estimates indicate that the total project costs will be $219 ,000 ; now, therefore , be it RESOLVED, That the Common Council be requested to provide additional funding for this very much needed project , in the total amount of $129 ,000 . City Engineer Novelli gave Board members background information on this project. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Award of Contract for Stewart Park Sewage Collection 'System BicsJ were received on September 25 , 1984 or t e construction of the Stewart Park Sewage Collection System. Resolution By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That the contract for the construction of the Stewart Park Sewage Collection System be awarded to G.P .P. , Inc. of Elmira , New York for their low bid of $199 , 250 , pending the additional funding of the project by the Common Council . Carried Unanimously 5- September 7.6 , 1984 Finger Lakes Water Works Conference-Request of Utilities Division 131 Personnel to Atten Meeting By Comm. Sc is el : Seconded by Comm. Stone RESOLVED, That the City Engineer have authorization for three personnel from the Utilities Division to attend the Fall meeting of the Finger Lakes Water Works Conference at a. cost of $24 . 00 each. Attendance earns two units of crediL for Operator ' s License. Carried Unanimously Water System Improvements Project - Barton & Loguidice Proposal. By Comm. Schickel: Seconded by Comm. Albanese WHEREAS , price proposals were solicited from qualified firms for detailed engineering design and engineering during construction for the Water System Improvements project, and WHEREAS, the firm of Barton & Loguidice , . P. C. , Consulting Engineers, Syracuse, New York, submitted the Lowest price pro- posal in the amount of $85 , 800 . 00 ; now, therefore , be it RESOLVED, That the City Engineer is hereby authorized to retain the firm of Barton $ Loguidice to perform the work as set 0 forth in the detailed proposal. 0 Discussion followed on the floor. U A vote on the resolution resulted as follows : Carried Unanimously Q Potter' s Falls Dam and 30--Foot Dam Project By Comm. Sc is e : Seconded y Comm. Albanese WHEREAS, price proposals were solicited from qualified firms for detailed investigations of the Potter 's Falls Dam and 30-Foot Dam and for design of repairs and construction observation at Potter ' s Falls ,Dam, and WHEREAS, the firm of Thomsen Associates of Groton, New York (Empire Soils Investigations) submitted the lowest price pro- posal in the amount of $33, 715 . 00 ; now, therefore , be it RESOLVED, That the City Engineer is hereby authorized to retain the firm of Thomsen Associates to perform the work as set forth in the detailed proposal . Carried Unanimously STREETS , FACILITIES, PARKS AND REFUSE -COMMITTEE: Stewart Park' Pier - Request or Dinner/Excursion Boat By Comm. Ger in: Seconded y Comm. Stone WHEREAS, the Stewart Park Master Plan includes a public pier, and WHEREAS, John Ellis has proposed that such a pier be constructed and that he be allowed to operate a dinner/excursion boat from the pier; now, therefore, be it . RESOLVED, That the proposal be approved in concept as a means of expressing the positive reaction of the Board to the pro- posal , with the understanding that all detai?_s are subject to negotiations and/or approval by the Board. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Expungem_ent of Special Service Charge for Trash Collection By Comm. Gerkin: Seconded by Comm. Albanese WHEREAS, John Rudan of 53 Woodcrest Avenue , Ithaca, is appealing a special service charge assessed against him for collection of garbage , and -6- September 26, 1984 132 WHEREAS, investigation has shown that the department made their routine efforts to correct the situation before it became necessary to make a special collection; now, therefore , be it RESOLVED, That the request by Mr. Rudan for expungement of this bill, be denied. Carried. Unanimously Designation of Fall Pick-up" 'Week By Comm. Gerrkin: Seconded Comm. Stone RESOLVED, That the Board on the recommendation of Supt. Dougherty establish the week of October 15-, 1984 , as "Fall Cleanup Week. " Comm. Nichols noted that this week is Fall Break for Cornell University students which means that a great many students won' t be here for the pick-up. . A vote on the resolution resulted as follows : Carried Unanimously Hydraulic S reader-Bid Return Bid were received on September 20 , 1984 for providing one hydraulic spreader. Resolution By Comm. Gerkin: Seconded by Comm. Albanese RESOLVED, That the contract for providing one hydraulic spreader be awarded to Steuben Supply of Bath, New York; - for their low bid of $5 ,995. Carried Una&imQusly Street Trees Bid Return Bids were receive on September 20 , 1984 for providing street trees for the City' s fall planting program. Resolution By Com erkin: Seconded by Comm. Albanese RESOLVED, That the contract for providing street trees be awarded to Schichtel ' s Nursery for Items #1, 2 , 4 , 5 and 6 for their low bid of $4 ,626 . 05 . ' Carried Unanimously Rental Fees - Report Comm. Nic ols reported computation figures have been worked out and the figures are available for Elmira Road property owners with permits for use of City lands . Fees will be established for property owners throughout the City for rental rates for those who use City owned property. Comm Stone asked that all property owners with permits for use of City lands be' notified of their fees at the same time . FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 18 in the amount of $84 ,588 . 35 for the General Fund, and in the amount of $14 , 052 . 61 for the Water and Sewer Fund, be approved for payment ; it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Reclassification-Senior Account Clerk-Typist By Comm. Walker: Seco—nded by Comm. Albanese WHEREAS , the Civil Service Commission has approved the reclass- ification of the Account Clerk-Typist position in the Engineering & Utilities Division to the position of Senior Account Clerk- Typist, for a trial period of six months , and C - 7- September 26 , 1984 WHEREAS, the Director of Personnel will evaluate this appointment 133 to ascertain if the position reclassification should. be made permanent; now, therefore , be it RESOLVED, That Antoinette Napier be temporarily appointed to the position of Senior Account Clerk-T ypist in the Engineering $ Utilities Division effective September 30 , 1984 , . following the usual procedure for salary increase , Carried Unanimously Audit-Section 18 Grant Funds By Comm. Walker: Secon e y Comm. Albanese WHEREAS, New York State under Section 18 Operating Transit Subsidy requires an audit of the operating funds , the department has requested proposals from 4 or 5 different firms and has received 2 ; therefore , be it RESOLVED, That Andrew N. Levine be awarded the contract for $600 per year , $1200 total for an audit of the Section 18 Grant Funds for the period December 31 , 1982 and December 31, 1983. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Elm Street Widening U By Comm. tone: Seconded by Comm. Gerkin WHEREAS, Common Council is considering the inclusion. of a project to widen Elm Street into the 1985 budget, and Q - WHEREAS, the original estimate to widen Elm Street was $24 ,000 and WHEREAS , revised estimates indicate that these costs could be $46, 000 for 4--foot widening and $52 , 000 for 6-foot widening; now;--therefore , lie it RESOLVED, That it is the feeling of the Board that benefits derived from the proposal to widen Elm Street are far exceeded by the costs , and that the Common Council be notified that it is the opinion of the Board that this project not be included in the 1985 Capital Improvements Program. . Carried Unanimously Request to Postpone Implementation of Elm Street Parking Ban By Comm. Stone : Seconded by Comm. Gerkin WHEREAS, Alderman Schlather has requested that the implementa- tion of the Elm Street parking ban now scheduled to take effect on November 1, of this year be postponed, and WHEREAS , any widening of the road cannot be accomplished until the 1985 construction season, and WHEREAS, the Parking, Traffic and Transit Committee feels that the parking ban should be implemented before the on-coming winter season because of safety factors involved; now, therefore be it RESOLVED, That the request of Alderman Schlather be denied. Alderman Schlather spoke to the Board regarding concerns of residents of Elm Street regarding the parking situation. Discussion followed on the floor . A vote on the resolution resulted as follows : Ayes (4) - Stone , Albanese, Gerkin, Nichols Nays (2) -. Walker, Schickel Carried -8- September 26 , 1984 134 Enforcement of Metered Parking - Report Comm. Stone reported that she had met with Chief Herson, and Supt . Dougherty concerning the implementation of the change for enforce- ment of metered parking. There will be a committee meeting on that issue within the next week or two . ADJOURNMENT: On a motion the meeting was adjourned at 5 : 45 P �M. . -1 Callista F . g aolaneli o n C. Guten erger Deputy City Clerk Mayor i BOARD OF PUBLIC WOFFS PTa,(1(JJEDTNGS ACCOUNTS RECEIVABLE Si^PIEMPER 12982 James Carey G2122 56. 55 12983 Cayuga Apts. G2122 36.77 12984 Jason Fane F2144 983.19 12985 E. E. Root & Sons G2122 131.55 12986 M.A. Bongiovanni Inc. G2122 129.66 12987 Cornell University ____ C2120 .441061. 21 Total Wr 983.19 Total 449415.74 SR Total 45,398.93 APPROVED BY FINANCE CCMMITTEE 1663 W. J. Realty A1710 25.00 1664 Richard Gilbert A1710 25.00 1665 Mark Goldfarb A1710 25.00 1666 John Perialas A1710 25.00 1667 Alfred Wurster A1710 25.00 1668 Alfred Wurster A1710 46.22 1669 Ithaca City School Dist A2220 13,650.12 1670 Gordon Vannederynen A1710 25.00 1671 Mark Goldfarb A171C: 25.00 1672 Ron Schmitt A1710 25.00 TOTAL 13,896.34 135 BOARD PUbJ,.r(, WoTo�"� N -EEDIXGS rY OF ` THAC A 1, N'11''11 1'01U'- Regular Meeting 4 : 00 P .M. October. 10 , 1-984 PRESENT: Mayor Gutcnberger Commissioners (6) - Gjo�;kiij, , Aibaj-',c_��(- , Stonc , Nichols OTHERS PRESENT: Supt. of Public Works - Dougherty City Engineer - Novelli Deputy City Controller - Cafferillo Deputy City Clerk - Vaolangeli Corporate Counsel - Stumbar Purchasing Agent - Clynes Alderperson - Peterson Council Liaison - Hoffman PLEDGE OF ALLEGIANCE: 0 Mayor Gutenbergi—rled all present in the Pledge of Allegiance 0 to the American flag. 0 MINUTES: Approval of Minutes of September 27 , 1984 Meeting CD By Comm. Walker: Seconded by Comm. Schickel < RESOLVED, That the minutes of the September 27 , 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS OR DELETIONS TO THE AGENDA: F_ Streets, Facilities , Parks and Re use Committee DeMi'ons Comm. Gerkin requested the deletion of the following items : Item D - Stewart Park Master Plan Item G - Repairs to Stewart Avenue Bridge (Cascadilla Creek) No Board member objected. Additions Comm. Gii—rkin requested the addition of the following items: Item C - Changes in Six Mile Creek--Regulations Item E - Stewart Park Policy Declaration Item F - Over 30 Slowball - Request to Use Southwest Park No Board member objected. COMMUNICATIONS FROM THE MAYOR: Screening Committee for Position of Asst. Supt. of Public Works Mayor Guten berger reported that Tie has established the screening committee to review the applicants and make recommendations for the position of Asst. Supt. of Public Works . The following persons will serve on the committee : Ken Walker, Chair (BPW Finance & Personnel Committee) Gerry Schickel (BPW Finance & Personnel Committee) Marc Albanese (BPW Finance & Personnel Committee) Jim Dennis (Common Council Budget & Administration Committee) Jack Dougherty ( Supt. of Public Works) Peter Novelli (City Engineer) Hazel Shaw ( ex-officio) Mayor Gutenberger (ex-officio) 136 -2- Ocotber 10, 1984 REPORT OF SUPERINTENDENT: Stewart Avenue Bri ge Repairs Supt. Dougherty gave background information on repairs that are needed on the Stewart Avenue Bridge . A rough estimate has been worked up and it was found it is well under the legal limits that require the City to bid the job. Because there is already a contractor in town working on on the Aurora Street Bridge, Supt . Dougherty will try to negotiate a reasonable price with him to do the work. REPOR'D OF CITY ENGINEER: South Aurora Street Bridge City Engineer Novelli reported on the progress on the South Aurora Street Bridge repairs . Much of the damaged concrete on the north abutment has been removed. The project is under the budget amount and if there is extra work that is necessary he would like to go ahead and do it with the unit prices that were bid on the job. Sixty-Foot Dam City Engineer Novelli .reported that the sixty-foot dam project is on schedule . WATER & SEWER COMMITTEE: Stearns & W eler - Request for Payment By Comm. c is el : Seconded y Comm. Walker RESOLVED, That the following payment requests from Stearns * & Wheler for Professional Engineering services in connection with the Ithaca Area Wastewater Treatment Plant , be approved: Design of Additions & Modifications Drawings & Specificatio-11s ; . . . . . . . . . . . . . . . . . . . . . . . . $3, 781. 92 Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 , 357 . 38 Preparation of Drawings $ Specifications for Four Contracts under Segment II . . . . . . . . . . . . . . . . . . . . . . . . 3,624 . 17 Design of 1800 ft. Outfall Relocation. . . . . . . . . . . . . 5 , 885 . 87 Development of Industrial Pretreatment Program ►, Basic Services , Phase I . . . . . . . . . . . . . . . . . . . . . . . . . . 731. 44 Carried Unanimously STREETS, FACILITIES , PARKS & REFUSE 'COMMITTEE : Mo jeski .&. Masters Request for Payment-S. Aurora 'Street' Bridge By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That invoice #2 from Modjeski $ Masters for Engineering services rendered in connection with the design, contract documents and construction inspection of the South Aurora Street Bridge according to their proposal of March 28 , 1984, be approved in the amount of $3, 518 . 45 . Carried Unanimously Charles Kidney. - Request for Payment-Sidewalk Program By Comm. Ger i.n: Seconded by Comm. Stone RESOLVED, That payment request #3 from Charles Kidney for services performed in connection with the City' s sidewalk program, be approved in the amount of $5, 314 . 30 . Carried Unanimously Six Mile Creek - Changes in Park Regulations By Comm. Ger in: Seconded by Comm. Walker WHEREAS, the Report of the Six Mile Creek Study Committee , adopted by Common Council , prohibited rock climbing and rappelling, and WHEREAS , the Six Mile Creek Overseer Committee has recommended that this particular prohibited activity be changed; now, there- fore, be it -3- October. 10 , 1984 RESOLVED, That this item under, Prohibited Activities , be 137 changed to read as follows : "Rock climbing and rappelling are prohibited except under the direct supervision of the Ithaca Youth Bureau. " Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimous].), Stewart Park Policy Declaration By Comm. Ger in: Seconded by Comm. Nichols WHEREAS, the Stewart Park Master Plan contains recommended policy statements for the development and use of Stewart Park, and WHEREAS, this recommended policy would provide a firm foundation for the future of Stewart Park; now, therefore , be it RESOLVED, That the Board of Public Works approves the policy O statements listed as 1 through 8 in Chapter 3, entitled "Use and Development: Recommended Policy" in the Master Plan Report: 0 and recommends that Common Council adopt this policy. U Discussion followed on the floor. m Supt. Dougherty summarized statements 1 through 8 for the Board. Q A vote on the resolution resulted as follows : Carried Unanimously Over-30 Softball League Request By Comm. Ger in: Seconded y Comm. Nichols WHEREAS, the Over-30 Softball League has requested permission to develop and use softball fields in the area known as South- west Park, and WHEREAS, the Streets & Facilities Committee feels that this request is not, at this time, compatible with the existing use or condition of the area; now, therefore , be it RESOLVED, That the Board does dens- the request of the Over-30 Softball League . Supt. Dougherty have background information on Over-30 Softball league request for use of playing fields in the area. Discussion followed on the floor. Supt . Dougherty will answer the letter from the Over-30 Softball League and suggest that they contact the Youth Bureau who schedules playing fields . It is hoped that there will be playing fields available at some location for this group. A vote on the resolution resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Au 1t By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 19 in the amount of $60 ,91S . 7S for the General Fund, and in the amount of $14 , 143 . 41 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (abstract #4) which have been reviewed by the SJS sub-committee , be approved for payment in the amount of $783, 803. 03; it is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously } -4- October 10 , 1984 138 Comm. Albanese arrived at meeting at 4: 35 p .m. Appointments By Comm. Waller: Seconded by Comm. Stone RESOLVED, That the following appointments in the Streets $ Facilities Division, effective October 14, 1984, be approved: Shawn Murray Laborer Refuse & Garbage $4 . 55 per hr. . Drew Spikes Laborer Highways 4 . 55 per hr . David Hunt Laborer Highways 4 . 55 per hr. Cornell Bennett Truck Driver Highways 5 . 28 per hr. James Borden Truck Driver Parks $ Grounds 5 . 28 per }a.. Christopher Irvin Automotive Garage 5 . 09 per Mechanic Helper Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Comm. Stone reported that there will be a final report on the meter and parking situation in the very near future . COMMON COUNCIL LIAISON REPORT: Court House Parking Alderman Hoff an requested information on the Court House parking situation. Comm. Stone responded that except for one item, the County and City are in total accord and it should be able to, be passed at the next meeting. Elm Street - Ban on Parking-Postponement Alderman Hoffman reported that Common Council has postponed the ban on Elm Street parking until January 1 , 1985 . The reason for postponing the ban is that the widening of Elm Street was proposed and recommended by Common Council for inclusion among possible capital projects in 1985 . The feeling was that until that issue is resolved there is no point in implementing a procedure that might be a moot point a few months later. Comm. Nichols noted that both he and Comm. Walker had attended four or five meetings of the Capital Review Projects Committee as a representative of the Board and the committee did not in- clude Elm Street in its recommendations for projects . Bricks and Streets Report Alderman Hoffman reported that Common Council passed two resolutions on bricks and streets . One was a policy for handling bricks that have been removed from streets and also indentifying where bricks are under the pavement. The second was a directive to the City Engineer to research an experimental porject. One block of rebricking or brick surfacing of a street in the downtown area will take place . This will enable the City to determine just how complicated the procedure is and how much the cost will be . ADJOURNMENT: On a motion the meeting was adjourned at 4 : 50 p .m. l lista F . Paolange o n C. Guten erger Deputy City Clerk U Mayor BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable October 10,1984 12988 Ithaca College G2122 51.36 12989 Southern Cayuga Lake Intermunicipal Water Comm. F2144 6.00 G2122 9.00 12990 Robert J. Stroman,Jr. F2144 486.00 G2122 306.00 12991 Lutheran Assoc. of Ithaca F2144 126.00 12992 E.E. Root & Sons F2144 984.30 12993 City of Ithaca F2801 70.20 12994 City of Ithaca F2801 222.95 12995 Morse Chain Co. G2120 175.00 12996 Dryden Sewer Dist. #2 G2374 663.58 12997 Town of Ithaca G2374 219.86 12998 Town of Ithaca G2374 279.28 12999 Town of Ithaca G2374 233.22 13000 Town of Ithaca G2374 131.37 13001 Town of Ithaca G2374 131.90 13002 Town of Ithaca G2374 98.11 13003 Town of Ithaca G2374 423.28 TOTAL $1,895.45 TOTAL $2,721.96 APPROVED BY FINANCE COMMITTEE f 7 --- --n -#-� -- ------------- i _ _-_____________________...______ 1673 New York Telephone Co. 10.00 1674 NeW York-State Electric & Gas Corp. 73.00 1675 Village of Cayuga Heights 377.05 1676 New York Telephone Co. 423.48 1677 William Siebert 25.00 BOARD OF PUBLIC WORKS PROCEEDINGS 139 CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. October 24, 1984 PRESENT: Mayor Gutenberger Commissioners (S) - Stone , Walker, Gerki.n, Nichols , Schickel ABSENT: Commissioner (1) - Albanese OTHERS PRESENT: City Engineer-- Novelli Deputy City Controller - Cafferillo Corporate Counsel- Stumbar Purchasing Agent - Clynes City Clerk - Rundle Asst. Grants Administrator - Eckstrom Council Liaison - Hoffman PLEDGE OF ALLEGIANCE: 0 Mayor Gutenberger led all present in the Pledge of Allegiance 0 to the American flag. 0 MINUTES: (-) Approval of Minutes 'of Meeting of October '10 ," 1984 m By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Minutes of the October 10, 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Water 'an SeWer Committee Comm. Sc is el submitted the resolution for Item A. - Authorization for Superintendent to sign Federal and State Grant Offer Segment 2 - Ithaca Area Wastewater Treatment Plant. Comm. Schickel requested the addition of Item B. - Expungement of water and sewer bill . No Board member objected. Executive Session Comm. Walker requested that the Board go into Executive Session after the regular meeting to discuss a personnel matter. No Board member objected. DELETIONS TO THE AGENDA: Parking,* 'Traffic' 'an Transit 'Commi'ttee Comm. Stone requested the eletion o Item D. - Meter Enforce- ment. No Board member objected. COMMUNICATTONS 'FROM THE MAYOR: Letter rob Ric ar 'T. Morrison Mayor Gutenberger read the ollowing letter from Richard T. Morrison: "127 Prospect Street Ithaca, New York 14850 October 23, 1984 Mayor John Gutenberger City Hall 108 E. Green Street Ithaca, New York 14850 - 2- October 24, 1984 140 Dear Mayor: I 'm sorry to bother you (again) since I realize you' re busy with many major undertakings . Its just that another winter is upon us and after 4 years , my little wall is still in a pile and I have no guardrails on Aurora Street to protect my home from sliding cars and trucks . Don' t you really think its about time that the city act on these items? Yours truly, Richard T. Morrison, Jr. " Mayor Gutenberger referred the letter to the Supt. of Public Works . Alternate Street Parking Mayor Guten erger commented on the question of alternate street parking in the City of Ithaca. The need for it, or any possible changes on any streets that shouldinvt have alternate side parking. Alderman Myers has volunteered to lead a task force to look into this matter citywide . REPORT OF CORPORATE COUNSEL: Law Suit Agaiiis't 'Civi'l 'Set-Vice Corp . Counsel Stumbar reported that a law suit was started this week concerning the Civil Service and a Water Plant Operator. REPORT OF CITY ENGINEER: South Aurora Street Bridge City Engineer Novelli reported that the contractor has made a lot of progress on the job and with the extra work that he wanted the contractor to do, and the fact that some other estimated quantities have come in below what we expected, the net effect is that we will be under the contract amount as a total . w. REPORT OF COUNCIL LIAISON: Youth Facility Alderman Hoffman reported that a request for proposals for the Youth Facility has been prepared by Jon Meigs of the Planning Department and it is available for review. Smoking Prohibition at Public Meetings Alderman Hoffman reporte t at there will be a resolution presented to Common Council at its November meeting pro- hibiting smoking in the Chambers during public meetings . WATER AND SEWER COMMITTEE: Authorization for Superintendent to sign Federal and State Grant O -er Segment 2,' 'Ithaca' Area Wastewater Treatment Plant By Comm. Schi.c el : Seconded y Comm. Ger in WHEREAS, the City of Ithaca, acting as agent for the joint owners , City of Ithaca, Town of Ithaca and Town of Dryden, herein called the "Applicant", after thorough consideration of the various aspects of the problem and study of available data, has hereby determined that the planning , design and �ry . construction of certain works , required for the treatment of sewage , generally described as Construction of Additions and Modifications to the Ithaca Area Wastewater Treatment Plant and identified as Project Number C- 36- 1095-03, herein called the "Project, " is desirable and in the public interest, and to that end it is necessary that action preliminary to the planning, design and construction of said Project, be taken immediately, and -3- October 24 , 1984 WHEREAS, under the Federal Water Pollution Control Act , as 141 amended, the -United States of America has authorized the making of grants to aid in financing the cost of planning, design and construction of necessary treatment works to pre- vent the discharge of untreated or inadequately treated sewage or other waste into any waters and for the purpose of reports , plans and specifications in connection therewith, and WHEREAS, Chapter 659 of the Laws of 1972 of the State of New York provide financial aid for the planning , design and construction of Water Quality Improvement Projects , and WHEREAS, the Applicant has examined and duly considered the Water Pollution Control Act, as Amended and Chapter 659 of the Laws of 1972 of the State of New York and the Applicant deems it to be in the public interest and benefit to file an application under these laws and to authorize other action in connection therewith; now, therefore, be it RESOLVED, by the Board of Public Works 1. That the filing of application in the form required by the State of New York and the United States and in confor- mity with the Water Pollution Control Act , as amended and U Chapter 659 of the Laws of 1972 of the State of New York CD is hereby authorized including all understandings and-assurances (, contained in said applications ; 2 . That John A. Dougherty, Superintendent of Public Works is directed and authorized as the official representative of the applicant to act in connection with the applications and to provide such additional information as may be required; 3. That the Applicant agrees that it will fund its portion of the cost of said Water Quality Improvement Project; 4 . That one (1) certified copy of this resolution be prepared and sent to the New York State Department of Environmental Conservation, Albany, New York together with the Federal and State applications ; 5 . That this Resolution take effect immediately. Carried Unanimously Expungement Water '&' 'Sewer Bill-116 'S.' Pl'aiii 'StT'eet By Comm. Sc is e Seconded y Comm. Gerkin RESOLVED, That water and sewer billing for 116 S. Plain Street rendered under Account Nos . 038- 0100572 and 058- 0100581, be expunged in the amount of $126 . 40 , plus penalty. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously STREETS,' FACILITIES, PARKS 'AND 'REFUSE' 'MMMYTTEE: UTT�et to Recycle' Brlc s By Comm. Ger in: Seconded by Comm. Nichols WHEREAS, Historic Ithaca has offered to clean and sort the bricks taken from North Aurora Street , and WHEREAS, the information gathered from such a project would be beneficial to the city; now, therefore, be it RESOLVED, That the offer by Historic Ithaca be accepted with gratitude , and that the details of the project be worked out with the Superintendent. -4- October 24 , 1984 142 Discussion followed on the floor . A vote on the resolution resulted as follows : Ayes (4) - Schickel , Walker , Nichols , Gerkin Absention (1) - Stone Carried Stewart Park Master Plan By Comm. Gerkin: Seconded by Comm. Stone WHEREAS ) the Master Plan for Improvement of the Stewart Park Complex has been presented to the Board and the Common Council , and WHEREAS, this Master Plan has been prepared with the input of many sections of the public, and WHEREAS, it is the feeling of this Board that the Master Plan is the best guide for the redevelopment of Stewart Park; now, therefore , be it RESOLVED, That the Master Plan be approved, subject to the availability of necessary lands and subject to all laws and regulations which might govern each proposed change or use , and be it further RESOLVED, That this Board recommends that the Common Council adopt the Master Plan as presented. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Payment Request Stewart' Park' Mas'ter Plan By Comm. Gerkin: Seconded By Comm. Ni c ols RESOLVED, That a payment request from Planning/Environmental Research Consultants for services rendered for the Stewart Park Improvement Master Plan, be approved in the amount of $3,075 . 68 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bid Award - Salt for Ice Control Comm. Gerkin reported that bids were received on October 18, 1984 for supplying salt for ice control . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the contract for supplying salt for ice control be awarded to Cargill , Inc. for their bid price of $22 . 00 per ton picked up and $24 . 50 per ton delivered. Discussion followed on the floor. A vote on the resolution resulted as follows : �. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Court House Parking Lot By Comm. Stone : Seconded by Comm. Nichols WHEREAS, Tompkins County and the City of Ithaca desire to enter into an Agreement for the operation of a metered parking lot adjacent to the County Court House , and -S- October 24 , 1984 WHEREAS, the establishment of such a parking lot would help 143 fulfill the parking needs in the Court House area; now, there- fore , be it RESOLVED, That the terms of the Agreement as outlined in the letter from Corporate Counsel dated April 10 , 1984 and revised by letter of September 21 , 1984 , with small changes on October 24 , 19841. be approved and that the Mayor be authorized. to sign such an Agreement when approved by Corporate Counsel as to form. Carried Unanimously Woolworth Parking Lot-2 Hour Parking Bari-Resolution to Rescind By Comm. Stone : Seconded by Comm. Gerkin WHEREAS ) the Board of Public Works by resolution of August 10, 1983 implemented a two-hour limit in parking lot D (Woolworth) during certain days and hours , and WHEREAS, the reasons for this limit are no longer valid; now, therefore, be it RESOLVED, That the action of the Board on that date be rescinded. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously m Q Employee Parking By Comm. Stone: Seconded by Comm. Gerkin WHEREAS, it is the Committee ' s intent to restrict the areas of the Woolworth Parking Lot and the Green Street Parking Garage which may be used by employees for parking; now, there- fore , be it RESOLVED, That all authorized employee parking , staff cars and vehicles with City Hall parking stickers, be limited to the 13 parking spaces in the Woolworth lot that abuts East Clinton Street and the immediate adjoining areas . Discussion followed on the floor . Motion to Table By Comm. Stone: Seconded by Comm. Schickel RESOLVED, That the matter of Employee Parking in Woolworth parking lot be tabled until the next 'Board meeting. Carried Unanimously FINANCE, PERSONNELAND ADMINISTRATION COMMITTEE : Audit By Comm. Walker; Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 20 in the amount of $13 ,636 . 98 for the General Fund, and in the amount of $8 , 264 . 77 for the Water and Sewer Fund, be approved for payment. Carried Unanimously Appointments By—Comm. a er: Seconded by Comm. Gerkin RESLLVED, That the following appointments in the Engineering and Utilities Division be made; both positions will initially be temporary for a duration of three months . Paul Ravas to Sewage Treatment Plant Operator Trainee at an annual salary of $10 ,070, effective October 24 , 1984 . Guy Vellacke , as a Water Treatment Plant Operator Trainee at an annual salary of $10, 070, effective November S , 1984 . Carried Unanimously -6- October 24 , 1984 1.44 ADJOURNMENT: The Board adjourned on a motion into Executive Session to discuss a personnel matter at 4 : 52 p .m. w � J ep A. Rundle, City Clerk Jo C. Gute erger, yor i 145 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. November 14, 1984 PRESENT: . Mayor Gutenberger Commissioners (S) - Albanese , Nichols , Walker , Schickel , Stone ABSENT: Comm sioner (1) - Gerkin OTHERS PRESENT: Supt. of Pu lic Works - Dougherty City Engineer - Novelli City Controller - Spano Deputy City Controller - Cafferillo Purchasing Agent - Clynes Deputy City Clerk - .Paolangeli Corporate Counsel - Stumbar Common Council Liaison - Hoffman 0 Asst. Grants Administrator - Eckstrom CD MINUTES: pproval of Minutes of October 24, 1984 Meeting U By Comm. Walker: Secon ed by Comm. Sc is el co RESOLVED, That the Minutes of the October 24, 1984 meeting be < approved as recorded by the City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Finance , Personnel and Administration Committee Comm. Walker requested the addition of one appointment under Item B. No Board member objected. Streets , Facilities , Parks and Refuse Committee Comm. Nichols requested the addition of Item F - Payment Request-Sidewalk Repair. No Board member objected. REPORT OF COUNCIL LIAISON: No Smoking Ban Alderman Hoffman reported that the Common Council passed a resolution at its November meeting making the Council Chambers a No Smoking area. Smoking will be allowed in the Conference Room. Collegetown Parking Alderman Hoffman reported that he has had a letter from a Collegetown merchant wanting to know if the city has any specific plans for creating any temporary parking during construction on the city parking lot on Dryden Road. Mayor Gutenberger responded that the matter is being studied by the Planning Department and the Department of Public Works but there is no decision yet. Alternate Street Parking Alderman Hoffman as e if the alternate street parking problem is being studied. Mayor Gutenberger responded that Alderman Myers had offered to Chair a task force on the matter of alternate parking , and that he would work with the Parking , Traffic and Transit Committee of the Board . Comm. Stone commented that the Committee will work with Alderman Myers after the first of the year on this problem. -2- November 14 , 1984 146 Telephone Company Control Boxes Alderman Hoffman reterred to a memorandum that he passed around to Board members concerning the Telephone Company Control Boxes . There are some concerns about appearance , possible safety Questions and also whether the city has the right to regulate the placement of the boxes . Paul Bennett, Asst . City Attorney and Andrea Lazarski of the Planning Department were looking into that matter and they reported to the Charter and Ordinance Committee this month. It looks like the city cannot prohibit the boxes but has some authority to regulate them. The Charter and Ordinance Committee is aiming to finish this up at their December meeting but would like to have this .morotorium extended until the committee can make its conclusions . At this time there is only one box in the works and there is a fair possibility that it can be located on private property. ate. Discussion followed on the floor . Resolution By Comm.—Nichols : Seconded by Comm. Stone RESOLVED, That the morotorium on the Telephone Company Control Boxes be extended to January 1 , 1985 and that the Board is open to specific requests from the Telephone Company if they so desire. Carried Unanimously REPORT OF CITY ENGINEER: South Aurora 'Street Bridge City Engineer Novelli reported that the South Aurora Street Bridge is about 80% complete and the contractor appears to be three to four weeks ahead of schedule . Stewart Avenue Bridge over Cascadilla Creek City Engineer Novelli reported that the work on the Stewart Avenue Bridge over Cascadilla Creek will be done shortly. Stewart Park Sewer Project City Engineer Novelli reported that the contractor has completed the most critical item, which is a 20 ' diameter boring under the Conrail tracks . Water System Improvement Project City Engineer Novelli reported that the consultant is doing the topographic survey in the sand pits for the sludge lagoons . Sixty Foot Dam City Engineer Novelli reported that the investigations on the Sixty Foot Dam is completed. There will be a final report in about 2 weeks . WATER AND SEWER COMMITTEE: Ithaca Area Wastewater Treatment Plant-Award of Outfall-Contract 1 By Comm. Sc is el: Seconded by Comm. Albanese WHEREAS, bids for the Outfall-Contract 1 (Land Portion) of the Ithaca Area Wastewater Treatment Plant were received on November 1, 1984, and WHEREAS, the canvass of bids was prepared by Stearns & . Wheler , and , WHEREAS, Stearns & Wheler have recommended the award of contracts to the lowest bidders based on the above canvass , verification ;of Qualifications and subcontractor submittals to date ; now, therefore, be it RESOLVED, That the award for the Outfall-Contract 1 be made to Congel-Palenscar , Inc. , 4615 Crossroads Park Drive , Liverpool , NY, for their low bid of $1 ,983 , 500 . , and be it further RESOLVED, That the above contract award is subject to approval by N.Y. S.D.E. C. and its MBE Office of Affirmative Action. -3- November 14, 1984 Discussion followed on the floor regarding hiring of local 147 people for local construction jobs . Deputy City Controller Cafferillo remarked that Segment II is a much larger contract with more above-ground work so that it is possible more local people will be hired. A vote on the resolution resulted as follows : Carried Unanimously Ithaca Area Wastewater fireatmerit Plant-Award of Outfa7.l-Contract 2 By Comm. Sc is el : Secon e y Comm. Stone __�Y WHEREAS, bids for the Outfall-Contract' 2 (Lake Portion) of the Ithaca Area Wastewater Treatment Plant were received on November 1, 1984 , and WHEREAS, the canvass of bids was prepared by Stearns & Whe7.er , and WHEREAS, Stearns $ Wheler have recommended the award of contracts to the lowest bidders based on the above canvass , veri.ficati.on of qualifications and subcontractor submittals to date ; now, therefore , be it 0 0 RESOLVED, That the award for the Outfall--Contract 2 be made 0 to Manson Construction Co. , Inc. , 4 Webster Street, N. Tonawanda, C, NY, for their low bid of $1,476 ,065 . , and be it further M RESOLVED, That the above contract award is subject to approval Q by N.Y.S.D.E .C. and its MBE Office of Affirmative Action. Carried Unanimously Request for Payment - Stearns "F' Whe1er By Comm. c is el : Seconded y Comm.—Stone RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the Design of Additions and Modifications to the Wastewater Treatment Facilities through September 1984 , be approved: Preparation of Drawings & Specifications for Four Contracts under Segment II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,564. 98 Design of 1800-foot Outfall Relocation. . . . . . . . . . . . . . . . . . $5 ,126 . 60 Development of Industrial Pretreatment Program. . . . . . . . . . $1,668. 30 Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Request for Payment - Mo jes i & Masters By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That payment request #3 from Modjeski & Masters for engineering services rendered in connection with the design, contract documents and construction inspection of the S. Aurora Street Bridge , be approved in the amount of $952. 76. Carried Unanimously Request for Payment - Modjeski & Masters i By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That payment request #4 from Modjeski & Masters for engineering services rendered in connection with the inspection and report of the City of Ithaca bridges , be approved in the amount of $88 . 31. This is a final bill under the proposal r dated January 13, 1984. Carried Unanimously Request for Payment - Modjeski $ Masters By Comm. Nichols : Seconded by Comm. Stone i RESOLVED, That payment request #1 from Modjeski $ Masters for engineering services rendered in connection with the inspection and report of the Stewart Avenue Bridge , be approved in the amount of $1 ,664. 42 . Carried Unanimously -4- November 141 1984 148 Request for Payment - Broome Industrial Construction, Inc. By Comm. Nichols : Seconded y Comm. Stone RESOLVED, That payment request #1 from Broome Industrial Construction, Inc. for services rendered in connection with the reconstruction of the South Aurora Street Bridge , be approved in the amount of $2431669 . 50 . Carried Unanimously Fees for Rental of City Property By Comm. Nichols : Seconded by Comm . Stone WHEREAS, a uniform method of arriving at a fee for continued use of City property has been developed, and WHEREAS, an investigation has revealed the properties involved and the proposed fee has been developed for those properties ; now, therefore, be it RESOLVED, That property owners of the subject properties be notified that this charge for their use of City property will become effective on January 1",- 1-965 and that the rental fees be levied for the use of City property beginning January 1, 1985.. Discussion followed on the floor. Amendment to Resolution By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That the minimum fee charged for the use of City property will be $1. 00 per month. Carried Unanimously Motion to Table By Comm. Nichols : Seconded by Comm. Stone RESOLVED, That the matter of fees for rental of City property be tabled. Carried Unanimously Relamping Green Street Parking Garage By Comm. Nichols : Seconded y Comm. Stone WHEREAS, the Energy Commission has endorsed the relamping of the middle level of the Green Street Parking Garage , and WHEREAS, funds are available for this type of project, and WHEREAS, the installation will be done by the City Electrician; now, therefore , be it RESOLVED, That the project be approved and that the Common Council be requested to release funds in the amount of $7 ,500 for the project. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Discontinuance "of' Forest Horrie' Drive By Comm. Nichols : Seconded y Comm. Stone WHEREAS, Forest Home Drive has temporarily. become closed due to its unsafe condition, and WHEREAS, the City of Ithaca has , for several years , been examining .its relationship to Forest Home Drive , and WHEREAS, the Forest Home Drive road bed is in such a deteriorated condition that it can no longer be repaired without major structural work at a substantial cost to the City of Ithaca, and WHEREAS, the Fire and Police Chiefs , the Planning Director, and the Superintendent of Public Works all concurred that Forest Home Drive is not necessary to the safe and efficient delivery of city services , and 9 i -5- November 14, 1984 WHEREAS, the Streets and Facilities Committee of the Board of 149 Public Works has resolved that steps be commenced to discontinue as a city street all that right of way commonly known as Forest Home Drive, and WHEREAS, the preparation of an Environmental Assessment Form (EAF)- and determination of the Board of Public Works as lead agency is a necessary preliminary step to any discontinuance of Forest Home Drive as a city street, and WHEREAS, pursuant to the Environmental Quality Review Ordinance of the City of Ithaca, the Common Council -is the lead agency with authority to designate the status of lead agency to the Board of Public Works for actions of a nature that would place them within the jurisdiction of the Board of Public Works , and WHEREAS, discontinuance of a city street is within the juris- diction of the Board of-- Public Works ; now, therefore.. be it RESOLVED, That the Board of Public Works requests from the Common Council of the City of Ithaca designation as the lead agency to take actions with respect to the proposed discontinuance of Forest Home Drive as a city street. © Carried Unanimously Corp. Counsel Stumbar informed the Board of the steps that must be co taken by the City in order to discontinue Forest Home Drive as a city street. Request for Payment-Charles Kidney, Mason By Comm. Nichols : Seconded y Comm. Stone RESOLVED, That a payment request from Charles Kidney for services rendered in connection with the city's sidewalk program, be approved in the amount of $13,078. 35. This is a final payment. Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 21 in the amount of $161,470 . 41 for the General Fund, and in the amount of $15 ,659. 11 for the Water and Sewer Fund, be approved for payment ; and that bills sub- mitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract #5) which havelbeen reviewed by the SJS sub-committee , be approved for payment in the amount of $921, 862 . 21. 'It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotions and Appointments-Transit Division By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the following promotion and appointments in the Transit Division be made, all effective November 18, 1984: . Nancy Oltz, promoted to Senior Bus Driver, at $6 . 91 per hour James Owens , appointed Bus Driver at $5 . 68 per hour. Lester Eastburn, appointed Bus Driver at $5 . 68 per hour. Carried Unanimously l Appointment-Streets and Facilities Division By Comm. Walker: Seconded by Comm. Stone RESOLVED, That Mark R. King be appointed as Auto Mechanic in the Streets & Facilities Division at $5 .68 per hour , effective November 19 , 1984 . Carried Unanimously l r i r r r -6- November 14 , 1984 150 PARKING, TRAFFIC AND TRANSIT COMMITTEE: Distribution o 98 Section Fun s By Comm. Stone: ' Seconded by Comm. balker WHEREAS, the city has been notified of the Urban Mass Transit Administration, Section 18 Public Transit funding availability, and WHEREAS ,City staff have been negotiating the distribution of these Section 18 funds with the County, and WHEREAS , :staff feels a satisfactory solution baF peen reached; now, therefore, be it RESOLVED.. That the Board of Public Works agrees to the distribution of the 1984 Section 18 Public Transit Assistance Funds , and requests the Mayor to notify the County Commissioner of Planning of the city' s agreement , and execute said agreement. Carried Unanimously Ithaca Transit System Report of Operations By Comm. Stone Seconded y Comm. Nichols RESOLVED, That the Board of Public Works accepts the 'Ithaca Transit System Report of Operations for the period July- September 1984 . Carried Unanimously I ADJOURNMENT: On a motion the meeting adjourned at 5 : 30 p .m. L"ista F . Paolangel o C. Guten erger Deputy City Clerk mayor a t BOARD OF PUBLIC WORKS PROCEEDING Accounts Receivable November 14, 1984 13004 Rosaira Kennedu G2122 71.88 13005 Phi Sigma Kappa F2144 18.22 62122 12.15 13006 West Danbw Water District F2378 54.47 13007 Elizabeth T. Whicler F2144 324.00 13008 Irene M. Smith F2144 468.00 13009 Hovanec Builders F2144 342.00 G2122 288.00 13010 David Brumsted & David Allen F2144 658.51 13011 David Brumsted & David Allen F2144 177.63 13012 Charles & Eleanor Foote G2122 36.81 13013 Norm Freeman F2142 19.52 F2144 96._61 13014 James E. Laird F2144 1323.53 13015 Marc Albanese F2144 42.91 13016 Ithaca Neighborhood Housing_ Service F2144 396.00 G2122 306.00 Total $3,921.40 Total $714.84 APPROVED BY FINANCE COMMITTEE I r � � i ------------------------------- 1678 Alexander Ardwin A-1710 931.40 1679 Raymond L. Thomas A-1710 972.63 151 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. November 28 , 1984 PRESENT: Mayor Gutenberger Commissioners (5) - Albanese , Gerkin, Nichols , Schickel , Stone ABSENT: Commissioner (1) - Walker OTHERS PRESENT: Supt. of Public Works - Dougherty City Controller - Spano City Engineer - Novelli Deputy City Controller - Cafferillo Corporate Counsel - Stumbar Purchasing Agent - Clynes Alderperson - Peterson Asst. Grants Administrator - Eckstrom U Deputy City Clerk - Paolangeli 0 Historic Preservation Planner - Lazarski co MINUTES: Q A royal of Minutes of November 14 , 1984 Meeting By Comm. Sc is el : Seconded y Comm. Stone . RESOLVED, That the Minutes of the November 14 , 1984 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Bricks Mary Tomlan, Representative of Historic Ithaca, gave a report and slide presentation of the brick cleaning project recently undertaken by a group of volunteers . A written report will be forthcoming with the facts and figures obtained from this project. Mayor Gutenberger and Supt. Dougherty expressed their thanks to the volunteers for donating their time. and energy to this worthwhile project. REPORT OF COUNCIL LIAISON: . Southside' Community Center Alderperson Peterson reported that the Human Services Committee has met with the Southside Community Center representatives and Director of the Board to discuss the budget. The following resolution was passed by the Human Services Committee : "RESOLVED, That the Human Services Committee recommends to the Budget and Administration Committee that the funding of $19,000 required for Capital Improvements for Southside be placed in a restricted account and released contingent upon an agreement between the City and Southside. " This matter will be presented to the Budget and Administration Committee on November 29th. Hydropower Comm. Nichols reported that at the Planning Board meeting on Tuesday night there was a plan presented for a recreation area and park that would be built in conjunction with the Hydropower facility. The statement was made that this would be presented for approval by Council at a forthcoming meeting . Comm. Nichols commented it would be inappropriate for the Council to act on this matter without input from the City Engineer and Parks Committee . 52 -2- November 28 , 1984 REPORT OF SUPERINTENDENT: Reminder of Meeting Supt. Dougherty reminded the Parking , Traffic and Transit Committee members of a joint meeting with the Economic Development and Transportation Committee of the Planning Board on Thursday, November 29th, at 4 : 00 o' clock. December Board Meeting Supt. Dougherty commented that there is often a quorum problem in December for the Board meetings . If any Board members knows that they will be unable to attend a meeting in December he would like to be informed as soon as possible in order to change the meeting dates , if necessary. Screening Committee .for Asst. Supt. Supt. Dougherty reported t at the committee has reviewed the applications , have conducted some interviews and have not been successful in finding a candidate at this time . He reported there will be more advertising in different places in order to reach more candidates . Pile Driving Supt. Dougherty reported that at a meeting today at the Sewer Station an announcement was made that the pile driving would be over by next week. State Street Bridge Supt. Dougherty reported that a piece of missing wall down by the State Street Bridge has -been replaced with chunks of old concrete and that it is an excellent job . WATER AND 'SEWER COMMITTEE: Pa merit Request - Empire Soils Investigation, Inc. By Comm. Sc is e1 : Seconded y Comm. Albanese RESOLVED, That a payment request from Empire Soils Investigations , Inc. for professional services performed in connection with the chemical analysis of the preliminary evaluation for the possibility of an outfall relocation, be approved in the amount of $1,647 . 00 . Carried Unanimously Payment Request - Thomsen Associates By Comm. Sc is el : Seconded y Comm. Albanese RESOLVED, That a payment request from Thomsen Associates for professional services performed in connection with the dam investigation at Potter' s Falls Dam- and the 30 Foot Dam, be approved in the amount of $27 , 117 . 50 . Carried Unanimously Request for 'Payment - G.P.P. , Inc. By Comm. Sc is e1 : Seconded y Comm. Albanese RESOLVED, That a payment request from G .P.P. , Inc. for work performed in connection with the Stewart Park Sewage Collection System, be approved in the amount of $53 ,936 . 25 . Carried Unanimously Sewer Plant - Invitation to Visit Site Comm. Sc i.c el invited any Board mem ers who might be interested to come to the Sewer Plant Site for a tour. STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE : Payment Request - McGuire & Bennett , Inc. By Comm. Ger in: Seconded y Comm. Stone RESOLVED, That a payment request from McGuire & Bennett , Inc . W for services rendered in connection with the restoration of the Green Street Garage , ramp and bridge , be approved in the amount of $64, 873. 06 . This is a final bill . Carried Unanimously -3- November 28 , 1984 Payment Request - Empire Soils Investigation, Inc. 153 By Comm. Gerkin: Secon e by Comm. Stone RESOLVED, That a payment request from Empire Soils Investigation, Inc. for services rendered in connection with the restoration of the Green Street Garage , ramp and bridge , be approved in the amount of $408 . 25 . Carried Unanimously Bid Return - Sale of Zoo Structures at Stewart Park Bids were rece ived on November 2 0 , 984 far t e sale of Stewart Park Zoo structures . Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the sale of the Stewart Park Zoo structures , Item #6 , be awarded to Henry Fox for his bid, and be it further RESOLVED, That the Stewart Park Zoo structures , Item 1 through 5 , be declared surplus , and that the Supt. of Public Works and the Purchasing Agent be authorized to negotiate for the sale of these structures . Carried Unanimously 0 Fees for Rental of City Property O Resolution to Lift From Table 0 By Comm. Ger in: Seconded y Comm. Nichols RESOLVED, That the matter of Fees for Rental of City Property [n that was tabled at the November 14 , 1984 meeting, be lifted from Q the table. Carried Unanimously Resolution By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS , a uniform method of arriving at a fee for continued use of City property has been developed, and WHEREAS , an investigation has revealed the properties involved and the proposed fee has been developed for these properties ; now, therefore , be it RESOLVED, That property owners of the subject properties, list attached, dated November 20 , 1984 , be notified that this charge for their use of City property will become effective on January 1 , 1985 , and that the rental fees be levied for the use of City property beginning January 1, 1985. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 22 in the amount of $55 ,196 . 37 for the General Fund, and in the amount of $5 ,767 . 37 for the Water and Sewer Fund, be approved for payment ; and that bills submitted in connection with the Ithaca Area Wastewater Treatment Plant (Abstract #6) which have been reviewed by the SJS sub-committee , be approved for pay- ment in the amount of $103 ,915 . 32 . Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE: Meter Equipment Comm. Stone reported that the meter equipment that was ordered has arrived. It will be installed after the Christmas holidays . -4- November 28 , 1984 1-54 REPORT OF SPECIAL COMMITTEES : Youth Bureau Facility Committee Mayor Guten erger reported that he has set up a committee for the Youth Bureau Facility to review the proposals from architects as they are received. ADJOURNMENT: On a motion the meeting was adjourned at 5 : 00 P.M. i i LCallis a F . Paolangeli. � J - n C. Gut erger -Deputy City Clerk Miyor 7:r- a ice) 0 CA ry� r4 4Z) 40 U4 Qr� IDQ 4i N 10 CL 4;D 75 04 1 0143 'r 1, ku S Q 4\1 ko) NY- 4b Ilk % to %44 iA VN 4D kL cJ j tL. 9 0 7k 10 —t00% -Ze IT, It w CL 04 W. Itt Vz N to us .. �o CJ u (�r� 7Zt- cri, a- 0. p Q M rn rn ON .... �"- > �' a '4 +l• c -\�, Q � � rte, of o .►�, t n� M` tu i n • J OQ� � � � i pp P ON i ran �•V ac Clk Q � w Q tv d lQl 0 " o o coj IL L Ct Z d 71 ` ti Q 1 J Y ` � ZhQ yN� •t J v , aC `+ 1 o u 1 u z �—� . ca Co O e `a fJ t CL s i W �- 03 I -Z �0 U M �� - Cat t o tT r• .�D U o N SU �n n Q, V► p4. p 1 M � CL zt" Ln ` 041 c� .► W ? `- �' ,; h No lz D W, 11- cam.! w V) Z o ku tA lid w J � Q � Z W r � q �` �l aD cl- d . ` Y.I 4 v �• vx N rZt of <' 3 ' �C,)9 CL � z 1i� MT V_' tb) Z V. d r ti u ku 03 j V 4 0. OO D M Q To 0 C` � �d :r ,.►`.ti CZ h �V • 1 Q Q u q ) t7� �' R `s 14, ri N IL -+- C4 \ qJ Z-1 J Z N p Z 1 � p 1 TL 1 • BOARD OF PUBLIC 1VORKS PROCEEDINGS 155 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. December 19 , 1984 PRESENT: Mayor Gutenberger Commissioners (6) - Albanese, Gerkin, Nichols , Schickel , Stone, Walker OTHERS PRESENT : Supt. of Public Works - Dougherty City Controller - Spano City Engineer - Novelli Deputy City Clerk -- Paolangeli Corporate Counsel - Stumbar Purchasing Agent - Clynes Common Council- Liaison - Hoffman Asst . Grants Administrator - Eckstrom Personnel Administrator - Best-Shaw Asst. Engineer - Barber O Planner II - Jones O PLEDGE OF ALLEGIANCE: Q Mayor Gutenberger led all present in the Pledge of Allegiance (� to the American flag . MINUTES: Approval of Minutes of November 28 , 1984 Meeting By Comm. Schickel : Seconded by Comm. Gerkin RESOLVED, That the Minutes of the November 28 , 1984 meeting be approved as recorded by the -Deputy City Clerk. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Plantings in front of Boardman House Mayor Gutenberger commented on a letter from Mr . Joseph Ciaschi regarding the plantings in front of Boardman House . Supt . Dougherty responded that he had informed Mr . Ciaschi that a street permit was required for this kind of work, and had to be approved by the Landmarks Preservation Committee. The permit is being taken care of through the Office of the Superintendent . Seneca Street Ramp - Lights Mayor Gutenberger reported that he had received a complaint that the lights are out of order on every other floor . Supt. Dougherty responded that there is a short in the light system and it is , being worked on. Missing Street Signs-Valley and Ridgedale Roads , Ithaca and Ridgedale Road, and Ithaca Road and Mitchell Street Mayor Gutenberger reported that he has received a call that the street signs on Valley & Ridgedale, Ithaca $ Ridgedale, and Ithaca Road $ Mitchell Street are missing . j Supt . Dougherty responded that this matter will be looked into . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD : Johnson Boat Yard - Modification of City Lease Thomas Cleveland, representing Johnson Boat Yard, spoke to the Board regarding modification of their lease for city owned land. He asked that the Boat Yard be leased a smaller portion of the land. k r } i t i 3 i - 2- December 19 , 1984 156 Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the matter of the Johnson Boat Yard lease of City owned property, be referred to the Streets and Facilities Committee. Carried Unanimously Cascadilla Boat Club, Ltd. Ron Rogowicz, President, Cascadilla Boat Club, spoke to the Board regarding renewal of permit for Cascadilla Boat Club to use shell storage bays in the 1895 Cascadilla Boathouse- at Stewart Park. Resolution By Comm. Stone: Seconded by Comm. Gerkin RESOLVED, That the matter of the renewal for the shall storage bays at Stewart Park for the Cascadilla Boat Club, Ltd. , be referred to the Streets and Facilities Committee . Carried Unanimously REPORT OF CORPORATE COUNCIL : Forest Home Drive - Petition Corp . Counsel Stumbar reported that he has received a petition concerning Forest Home Drive signed by residents of Forest Home Drive and other parts of the county. Atty. Stumbar gave background information on the problems with Forest Home Drive. A resolution is forthcoming under the Streets and Facilities Committee Report later on in todays meeting . REPORT OF COUNCIL LIAISON: Curb Line Parking Alderman Hoffman asked on behalf of Alderman Schlather what happened to the Curb Line Parking matter that was referred from the November 7 Common Council meeting to the Board of „ Public Works . Comm. Nichols responded that the matter was approved by the Streets and Facilities Committee. City/Southside Community Center Alderman Hoffman reported that the City and Southside Community Center are trying to update the agreement between the City and the Center. A committee is being formed to look into the matter. Comm. Albanese agreed to serve on the committee . Youth Facility Alderman Hoffman reported that proposals have been received and reviewed from architects for the new youth facility. There were ten proposals submitted and five firms were interviewed. The choice of the committee was William Downing Associates . This choice was approved by the Human Services Committee on December 18 and will be sent to Common Council for their approval . Telephone Boxes Comm. Walker asked about the deadline for the Telephone Box - issue. Alderman Hoffman responded that the Charter and Ordinance Committee has been working on this issue . The committee has been working with representatives from the Telephone Company and it seems that no new boxes will be installed in the next few months . They are trying to install all the boxes on private property. -3- December 19, 1984 '7 REPORT OF SUPERINTENDENT : 15 Letter from-Dick Taylor, Director of R. S.V. P . Supt. Dougherty referred to a letter from Dick Taylor , Director of R. S .V.P . , requesting free parking spaces at the Seneca Street Parking Garage for Tax Counseling 'volunteers . They wi7.1 assist the elderly, the handicapped and low income people , Resolution By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That the matter of .free parking in the Seneca Street: Ramp for volunteers for the R.S.V. P . Tax Counseling Program be referred to the Parking , Traffic and Transit Committee for review. Carried Unanimously Facing on Fall Creek Dike Supt. Dougherty gave an update on the facing on the Fall Creek Dike. Funding approval should be forthcoming late in 1985 for this project. REPORT OF CITY ENGINEER: South Aurora Street Bridge O City Engineer Novelli reported that this project is on schedule. O S�ewart Avenue Bridge Repairs 0 City Engineer Novelli reported that the repairs to the bearings U on the Stewart Avenue Bridge are finished. m Stewart Park .Sewer Project Q City Engineer Novelli reported that this project is nearing completion. The pump station .structures have been installed. WATER AND SEWER COMMITTEE: Approval of CPM Agreement - Segment 2 By Comm. Schickel : Seconded by Comm. Albanese WHEREAS , on June 27 , 1984 , the Board of Public Works approved the EPA- 5700 form for CPM Consulting Services for Segment 2 , submitted by N. K. Bhandari , P .E . , at a cost not to exceed $43, 526, and WHEREAS , NYSDEC has approved the cost , terms and conditions of the CPM Agreement and the associated EPA- 5700 forms ; now, therefore, be it RESOLVED, That the SJS recommends approval and execution of the (cost plus fixed fee) CPM Agreement for Segment 2 in the amount of $43, 526 . Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Schickel : Seconded by Comm. Albanese RESOLVED, That a payment request from Stearns & Wheler for professional engineering services in connection with the development of an Industrial Pretreatment Program, Phase II , Basic Services , be approved in the amount of $ 2 , 214 . 66 . Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Request for Payment - Modjeski & Masters ; S . Aurora Street Bridge By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That payment request #4 from Modjeski & Masters for engineering services rendered in connection with the design contract documents and construction inspection of the South Aurora Street Bridge according to their proposal of March 28 , 1984 , be approved in the amount of $417 . 13 . Carried Unanimously i I r u -4- December 19 , 1984 158 Request for Payment - Modjeski & Masters ; Stewart Avenue Bridge By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That payment request #2 from Modjeski & Masters for engineering services rendered in connection with the inspection and report of the Stewart Avenue Bridge according to their pro- posal of August 3, 1984 , be approved in the amount of $995 . 50 . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Sidewalk Assessments Private sidewalks have been repaired by city forces during 1984 in accordance with an action by the Board of Public Works taken on September 12, 1984 . � 3 Resolution By Comm. Gerkin: Seconded by Comm. Nichols RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5-30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board on January 23, 1985 . Carried Unanimously Stabilization of Banks-Fall Creek - Request to Design and Bid Project By Comm. Gerkin: Seconded by Comm. Nichols ' WHEREAS, the Supt . of Public Works has applied for a grant to stabilize the banks of Fall Creek in the vicinity of Stewart Park, and WHEREAS , the Tompkins County Planning Department has awarded the city a $15, 000 grant comprised of $10, 000 of State funds and $5, 000 of county funds , contingent upon the city providing a $15, 000 matching sum made up of city funds , labor and equip- ment; now, therefore, be it RESOLVED, That the City Engineer is hereby authorized to design and bid the project for construction in 1985, subject to environmental approvals and funding by the Common Council , if necessary, and be it further RESOLVED, That the Supt. of Public Works be authorized to sign on behalf of the city the grant agreement between Tompkins i County and the City. Carried Unanimously Approval of Ithaca Falls - Recreation Plan i By Comm. Gerkin: Seconded by Comm. Walker WHEREAS, the City of Ithaca has made application to the Federal Energy Regulatory Commission for a license to construct a hydro- power plant at the Ithaca Falls site , and WHEREAS, the City has recognized the recreational historical archaeological, ecological , and other resources of that area a and WHEREAS, it is the intention of the City of 'Ithaca to protect those resources to the greatest extent possible, and WHEREAS , to that end, the City has received a grant from the New York Council on the Arts to prepare a recreational site plan for the Ithaca Falls site, and has retained the firm of Roger Trancik to prepare such a recreational plan, and WHEREAS, the plan has been reviewed by the Streets and Facilities Committee ; now, therefore, be it i i r i - 5- December 19 , 1984 159 RESOLVED, That the Board of Public Works does hereby approve in concept the Ithaca Falls Park recreation plan prepared by Roger Trancik, provided that the development and maintenance of said park is not to take priority over the redevelopment of Stewart Park. Helen Jones , Planning Department, spoke to the Board regarding the Ithaca Falls recreation_ plan and presented drawings of: site plans . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Fee Schedule for Use of City Property - Revised By Comm. Gerkin: Seconded by Comm. Stone WHEREAS, a list of City properties being used by private property owners and the fee for said use, was established by the Board of Public Works at its meeting of November 28 , 1984, and O WHEREAS, negotiations with some of the private owners has O resulted in a change in the total area of city land being used; now, therefore, be it . C) RESOLVED, That the changes on the list dated December, 1984 co concerning 322 and 339 Elmira Road be approved. Q Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (5) - Albanese, Gerkin, Stone, Walker, Nichols Nay (1) - Schickel Carried Forest Home Drive By Comm. Gerkin: Seconded by Comm. Nichols WHEREAS, Forest Home Drive has temporarily become closed due to its unsafe condition, and WHEREAS, the City of Ithaca has , for several years , been examining its relationship to Forest Home Drive, and WHEREAS, the Forest Home Drive road bed is in such a deteriorated condition that it can no longer be repaired without major structural work at a substantial cost to the City of Ithaca, and WHEREAS, the Fire and Police Chiefs , the Planning Director, and the Superintendent of Public Works all concurred that Forest Home Drive is not necessary to the safe and efficient delivery of city services , and WHEREAS, the Streets and Facilitieis Committee of the Board of j Public Works has resolved that steps be commenced to discontinue as a city street all that right of way commonly known as Forest Home Drive, and ! WHEREAS, the preparation of an Environmental Assessment Form (EAF) and determination of the Board of Public Works as lead agency is a necessary preliminary step to any discontinuance of Forest Home Drive as a city street, and WHEREAS , pursuant to the Environmental Quality Review Ordinance f the City of Ithaca the Common Council is the lead agency o y g Y with authority to designate the statue of lead agency to the Board of Public Works for actions of a nature that would place them within the jurisdiction of the Board of Public Works , and I P 1 6 r k -6- December 19, 1984 160 WHEREAS, discontinuance of a city street is within the juris- diction of the Board of Public Works , and WHEREAS, Common Council of the City of Ithaca by resolution dated December 5, 1984 has designated the Board of Public Works as lead agency for Environmental review of the impact of the abandonment of Forest Home Drive; now, therefore, be it RESOLVED, That the Board of Public Works requests the City Planning Department in conjunction with the City Engineer prepare an Environmental Assessment Form with respect to the environmental impact of abandoning Forest Home Drive . Carried Unanimously Request for Payment - Empire Soils Investigations , Inc . By Comm. Gerkin: Seconded by Comm. Walker RESOLVED, That a payment request from Empire Soils Investigations , Inc. for work performed in connection with the reconstruction of the South Aurora Street Bridge through November , 1984, be approved in the amount of $118 . 00 . ' Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Albanese RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 23 in the amount of $117 , 516 . 93 for the General Fund, and in the amount of $25, 246 . 56 for the Water and Sewer Fund, be approved for payment; and that bills submitted in connection with the construction of the Ithaca Area Wastewater Treatment Plant (Abstract #7) which have been reviewed by the SJS sub-committee, be approved for payment in the amount of $831,859. 23 . Carried Unanimously Promotion - Streets and Facilities Division By Comm. Walker: Seconded by Comm. Stone RESOLVED, That Richard A. Harris be promoted from Maintenance Worker to Maintainer in the Streets and Facilities Division ., at $6 . 45 per hour, effective January 6, 1985 . Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Employee Parking Resolution to LIft From Table By Comm. Stone: Seconded by Comm. Gerkin "RESOLVED, That the matter of employee parking that was tabled at the October 24, 1984 meeting, be lifted from the table. Carried Unanimously Resolution By Comm. Stone : Seconded by Comm. Gerkin WHEREAS , it is the Committee ' s intent to restrict the areas of the Woolworth Parking Lot and the Green Street Parking Garage which may be used by employees for parking ; now, therefore, be it I RESOLVED, That all authorized employee parking , staff cars and vehicles with City Hall parking stickers , be limited to the 13 spaces in the Woolworth lot that abuts East Clinton Street and the immediate ajoining areas . Carried Unanimously NEW BUSINESS : Expiration of Terms Mayor Gutenberger mentioned the expiration of terms on- the Board of Public Works for two commissioners , Gerald Schickel and Kenneth Walker. i He thanked both commissioners on behalf of the Board and the community for all their time and effort that was given to the t Board of Public Works . -7- December. 19 , 1984 161 Supt. Dougherty presented award of appreciation certificates to Gerald P. Schickel and J. Kenneth Walker. ADJOURNMENT: On a motion the meeting adjourned at 5 : 45 p .m. Y Callista F. Paolangeli , Pep. Clerk Jo C. Gu­tdHerger, VY or m a / Q s C-A M s GO M ID ca r co .,0 Ca p y O. 3 r P1 M co c 0 M n M � M � OA kv ON s° M CO i 0 ca cA O� O r r"• 10 � ON O. O 10 r^ co co �` O r \ Z m o 3 C� s o QIn d'. d' s° C-4 O '' •G G , � c�J � � 1 .y cC. t C-1 ON X � Iz rj p d 7 O p el) d r rte+ fit? O v a y L -moo � y � G •✓ „� '� � O- � ys o �, o o ✓ 0 ti :t+ r v s N Ln a Y o y? o Cp °? 0 u- ai u O s Y 10 i 1 J 4 c6 O N O m J 30 -fl `6 .✓ p Z J, (13 @ O o N O c� � � E ✓ -O �.• N O sr i � i W G•o- M . .,, LO cr � M o-