HomeMy WebLinkAboutMN-BPW-1983-03-01 STATE OF NEW YORK, COUNTY OF TOMPKINS ss :
In the Matter of
DETERMINATIONS
Ithaca Area Wastewater. Treatment Project. AND FINDINGS
Intermunicipal Sewer Treatment Plant Pro- FOLLOWING THE
ject (City of Ithaca , Town of Ithaca and rUBI,IC HEARIN(,
Dryden, participating municipalities) . MELD ON I'EBRUARY
(Federal Project No. C-36-1095) 23 , 1983
PREAMBLE
A. A Public Hearing in the above matter was conducted
in accordance with the provisions of Article 2 of the Eminent
Domain Procedure Law and for the purposes stated in such law.
Due notice of that Public Hearing was given by publication in
the Ithaca Journal , the official newspaper of the City of Ithaca,
on February 7 , 8 , 9 , 10 , 11 , 1983 . In addition personal notice of
the holding of this Public Hearing was given by Project Counsel
to William S. Seldin, attorney for =-icrce & Cleveland, Inc. ,
B. The above project is an intermunicipal project sometime
referred to as the Ithaca Area Wastewater Treatment Project in
which the participating municipalities are the City of Ithaca,
the Town of Ithaca and the Town of Dryden. The respective
interests , rights and obligations o; the participating munici-
palities and their respective obligations and duties and the
service area to be served are generally as set forth in the
intermunicipal agreement signed between the said parties dated
December 21 , 1981 . This ?ub.lic. Hearinq has been conducted by
the Board of Public forks in its behalf and in behalf of the
OUCOS. BARNEY
!r 4GROSSMAN participating municipalities ,
TORNEYS AT LAW
NGS BANK BUILDING
P O BOX 26
ITHACA NEW YORK 1085r,
C. The determinations and findings herein made are based
upon the review, comments and statements which were made at the
Public Hearing, and upon all reports, maps and other documents
which were either introduced into evidence at the Public Hearing
or which were deemed to have been incorporated by reference and
there is hereby incorporated in the proceeding all of such
documents , reports and maps including , without limitation, tho
Wastewater Facilities Plan, the said Intermunicipal Agreement
and other relevant documents to which reference has
been made in the outline of subject matters prepared for this
Public Hearing; also these determinations and findings are
based on the findings , conclusions and matters incorporated in
prior Public Hearings and public meetings involving the subject
matter, including , especially, and without limitation, the matter
discussed at an informal informational meeting on December 11,
1979 and at a Public Hearing on February 5, 1980 concerning the
Wastewater Facilities Plan report as well as the minutes of the
Public Hearing held on April 22, 1980 and of the regular meeting
of the Board of Public Works at which the determination of
non-environmental significance was made.
D. At the present time it appears that only two interests
in realty need to be acquired for the purpose of the above
project. These consist of a perpetual easement for the construc-
tion, operation, maintenance, repair and replacement of an under-
,
ground pipe or pipes for the effluent discharge (or outfall pipes)
which will lead northerly from the treatment plant across Casca-
(OUCOS,BARNEY dilla Creek and through the lands of Pierce & Cleveland, Inc.
&GROSSMAN known as Johnson ' s Boatyard to the northerly boundary line of
TTORNEYS AT LAW
VINGS BANK BUILDING
P O BOX 26
-2-
ITNACA,NEW YORK 14550
- said boatyard lands and which is also the southerly boundary line
of Pier Road; from that point the outf.all pipe will proceed in
a general northerly direction across lands of the City of Ithaca
now operated as a municipal. golf course and next through lands
owned by Cornell University and ultimately to Cayuga Lake. The
strip of land over which the permanent easement will be acquired
across the Johnson ' s Boatyard lands is 30 feet in width and runs
northerly from the north bank of Cascadilla Creek for a distance
of approximately 130 - 136 feet to Pier Road and is more parti-
cularly shown on the survey map made by the City Engineer,
File No. E3274-B approved in 1982 and revised on January 18 ,
1983 . The second easement is described as proceeding along
Route C & D on pages 3-10 and 3-11 of Vol . IV of the Wastewater
` Facilities Plan and is shown on Figure 3-1 , proposed outfall
routes set forth between pages 3-10 and 3-11 and is also more
particularly shown on the map entitled "Outfall Easement Cornell
University Property" , #0:3276-D, Office of City Engineer;
The easement through the lands of Cornell University as now pro-
posed begins in the northerly line of the City of Ithaca ' s lands
(Newman Municipal Golf Course) and runs northerly across
Cornell ' s lands to Cayuga Lake. The easement covers a strip of
land approximately 50 feet in width along its northerly boundary
and about 66 feet along its southerly boundary and runs , in
part, along the east bank of Cayuga Inlet, all as more particu-
larly shown on the aforesaid map. At the time of actual acquisi-
tion, these boundaries may be varied , the intention now being
'OUCOS, BARNEY
kGROSSMAN to describe the general location and dimensions of the pro-
TORNEYS AT LAW
.NGS BANK D-II-ING posed interests in real property which are to be acquired for
P O BO%26
ITHACA NEW YORK I4B50 the ;purpose of the project .
DETERMINATIONS AND FINDINGS
Based upon the foregoing, the following determinations and
findings are made:
1. The subject project is a public project. The purpose
of the project is to:
(a) Improve and increase the facilities and capacities
of the existing sewer treatment plant at its present loca-
tion in the City of Ithaca in order to provide increased
capacity and more efficient threatment of wastewater for
the service area consisting of the City of Ithaca and por-
tions of the Town of Ithaca and the Town of Dryden, and
(b) to provide for the construction of a new discharge
or outfall pipe for the collections and transmission of
effluent from the sewer treatment plant to Cayuga Lake as
described in the Preamble.
2 . The location of the project is as follows : The new
sewer treatment plant facilities will be constructed at the site
of the present sewer treatment plant on property owned by the
City of Ithaca and the outfall pipe will run northerly to Cayuga
Lake as described in the Preamble.
A. The present site of the sewer treatment plant
is the only feasible and practical location for the new
sewer plant facilities;
There is no other site for the sewer treat-
ment facilities which would have as small impact on other
properties in the vicinity, the present sewer distribution
OUCOS, BARNEY system is geared to the present site; the present site is
3GROSSMAN
TORNEYS AT LAW owned by the City of Ithaca; the cost of acquiring another
SAVINGS BANK BUILDING
PO BOX 26 site could significantly increase the cost to the point
ITHACA,NEW YORK 148-30
of rendering this project economically unfeasible. The
site of the location for the outfall pipes as described
above is the only feasible and practical location for the
proposed outfall pipe project. The outfall pipe should run
to Cayuga Lake along a route which is the most direct, with
the least changes in directions and is as short as it can
be reasonably laid out , and also has the least environmental
or other adverse impact on adjacent or
other properties. Considerinq the location of the sewer
treatment plant, the pr(.)pose(i OUe.1 all pipe meets all of the
aforesaid criteria. It affects only a relatively small
strip of land where it crosses Johnson ' s Boatyard property;
the remainder of the location running northerly from Pier
Road crossing City of Ithaca lands, with no disruption of
its present use and then it continues northerly substantial)
along the Inlet across Cornell ' § lands with the least amount
of disruption for its present use as a bird sanctuary. In
fact, Cornell University suggested this location.
This is the least costly route for the outfall pipe and will
present no problems or cause unreasonable disruptions or
negative impacts on properties of the adjacent owners.
C. The consulting engineers have advised the munici-
palities that there is no alternate location of the project
which is as efficient, excellently located, and as economi-
cal to acquire, develop, operate, maintain, repair and re-
YOUCOS. HARNEY
&GROSSMAN place facilities as the proposed locations .
1TTORNEYS AT LAW
SAVINGS BANK BUILDING
PO BO%26
ITHACA NEW YORK 14950 -�-
3. It is determined that it is necessary for the public
project that perpetual easements be acquired for the operation,
maintenance, repair and replacement of the outfail pipe or
pipes as described above and temporary easements to be used
during the period of construction and while work is being per-
formed in connection with the purposes for which the easement
is acquired, all as shown on maps and other documents contained
in the Wastewater Facilities Flan or as they may be varied at
the actual time of acquisition.
4. Federal and state agencies have mandated the constructio
of the aforesaid project and it is now here found and determined
that the construction of the project will have a positive, bene-
ficial effect on the environment and the residents in the locali-
ty and that it will otherwise promote the health, welfare and
safety of the community within the area which will be served by
the project.
C :)UCOS. BARNEY
GROSSMAN
PORNEYS AT LAW
SAVINGS BANK BUILDING
PO BOX 26 -6-
rrHACA.NEW YORK 141350
PUBLIC NOTICE
NOTICE OF ADOPTION OF DETERMINATIONS AND FINDINGS
ITHACA AREA WASTEWATER TREATMENT PROJECT. INTERMUNICIPAL
SEWER TREATMENT PLANT PROJECT (City of Ithaca, Town of
Ithaca and Dryden, participating municipalities) .
Pursuant to Eminent Domain Procedure Law, Section 201 , a
hearing was held on February 23 , 1983 regarding the above project,
a proposed public project, to inform the public and to review the
public use to be served by the project and the impact of the project
on the environment and residents of the locality where the proposed
project will be constructed.
On February 23 1983, the condemnor, the Board of Public
Works, acting as the lead agency in behalf of itself and the three
participating municipalities, namely the City of Ithaca and the
Towns of Ithaca and Dryden, in Tompkins County, made its determinations
and findings based on the hearincl. A copy of the determinations
and findings will be forwarded to any interested person without cost
upon written request to Mr. Joseph Rundle, the City Clerk of the
City of Ithaca, City Hall , 108 E. Green Street, Ithaca, New York.
A synopsis of the determinations and findings are set forth
hereinafter. It was determined and found as follows :
A. The above named project is a public project the purpose
of which is to increase the capacity and the efficiency of sewer
treatment in the area of the three participating municipalities
which will be served by the new, modernized sewer treatment plant.
B. The construction of- the outfall pipe which will carry
and discharge effluent from the sewer treatment plant running
;%r 1•
northerly from the treatment plant to Cayuga Lake will lessen adverse
environmental impacts which now exist and will in fact promote envi-
ronmental protection.
C. The determination made in 1.980 by the City of Ithaca
Board of Public Works as the lead agency for the purpose of State
Environmental Quality Review Act proceedings in which it was deter-
mined that the facility will have no significant adverse environmen-
tal impact, was confirmed.
D. The proposed project will result in economic benefit
to the area of service by the proposed project and to the persons
residing and conducting business therein and will otherwise contri-
bute to a higher quality of living and to the promotion of the health,
welfare and safety of the residents in the service area.
E. The project has been mandated by state and federal agencies
having jurisdiction in the matter for the express purpose of im-
proving the sewer treatment facilities for the service area.
F. It will be necessary to acquire easements for the construc-
tion, operation, maintenance, repair and replacement of the under-
ground outfall pipe through lands of Johnson' s Boatyard at a loca-
tion which is north substantially in a direct line from the sewer
treatment plant and which easement will cover a narrow strip of
land running northerly from the north bank of Cascadilla Creek to
Pier Road and also another easement over a narrow strip of land
beginning at the northerly boundary of the City of Ithaca lands
(Newman Municipal Golf Course) and running northerly to Cayuga Lake.
G. It was determined that there was no practical alternate
location for the construction of the sewer treatment facilities and
-2-
s
t
the outfall pipe inasmuch as such location will require the least
amount of land to be acquired with resultant economies and will
cause the least disruption to the use of lands by other persons.
By order of the Board of Public Works
Dated: 23rdday of 1983
JOSEPH RUNDLE, Ithaca City Clerk
February 23 1983 .
Published Feb. 25, 26, .10,83
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
FEBRUARY 23, 1983
12650 Arnold Rabinor G2122 103.23
12651 Ithaca Auto Parts F2144 21.04 G2122 14.03
12652 Myrta Sullivan F2144 222.95
TOTAL 243.99 TOTAL 117.26
TOTAL 361. 25
APPROVED BY FINANCE CO MMI EE
1510 Jason Fane A1710 30.00
1511 Jason Fane A1710 25.00
1512 Jason Fane A1710 25.00
TOTAL 80.00
BOARD OF PUBLIC WORKS PROCEEDINGS 341
CITY OF ITHACA, NEW YORK -
Regular Meeting 4 : 00 P .M. March 9 , 1983
PRESENT :
Mayor - Shaw
Commissioners (6) - Clarke , Gerkin, Gutenberger, Schickel , Stone ,
Walker
OTHERS PRESENT :
Supt. of Public Works - Kinsella
Asst. to Supt . - Dougherty
City Controller - Spano
Dep . Controller - Cafferillo
Dep. Clerk - Paclangeli
City Attorney - Tavelli
Transit Supervisor - Carpenter
Purchasing Agent Clynes
Alderman - Banfield
PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the
G) American flag.
N MINUTES:
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That the minutes of the February 23 , 1983 meeting be
Q approved as recorded by the Deputy City Clerk.
Carried Unanimously
EXECUTIVE SESSION:
By Comm. Walker: Seconded by Comm.. Gutenberger
RESOLVED, That the Board adjourn into Executive Session to discuss
personnel matters in relation to appointment of a city engineer.
Carried Unanimously
The Board adjourned into Executive Session at 4 : 00 p .m. and re-
convened in Regular Session at 4 : 30 p .m.
ADDITIONS TO THE AGENDA:
Water and Sewer Committee
Comm. Schickel requested-the addition of an item concerning the
wastewater treatment plant.
No Board member objected.
Finance ,' Personnel and Administration Committee
Comm. Walker requested t e' ad ition of a resolution concerning
computers .
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Six Mile Creek
Mayor Shaw reported that he had met with a group of people con-
cerned with Six Mile Creek and the possibility of a study to
address a number of concerns . Supt . Kinsella and representatives
of the Conservation Advisory Board and Six Mile Creek Preservation
Committee were present . Following discussion on some 20 or 30
issues which were raised with respect to Six Mile Creek watershed
area, the group decided it would be worthwhile to reexamine the
questions which had come up , do some further study and make recom-
mendations . In looking for a vehicle to study the matter , it was
suggested it would be appropriate for the Water and Sewer Committee
to take a lead role , in view of their custodial responsibilities ,
and work with representatives of the following groups :
Planning and Development' Board - Rogers
Conservation Advisory Council - Banks
Common Council (2) - Hoffman , Holdsworth or designee
Circle Greenway Committee - Mulholland or designee
Town of Ithaca - liaison from Planning Board
342 -2- March 9 , 1983
Tompkins County - liaison from Planning Board
Tompkins County - liaison from EMC (Dick Fischer)
Six Mile Creek Preservation Committee - liaison
Staff - City tngineer, Planning Director, Police Chief, or designees
At the suggestion of Comm. Gutenberger, Mayor Shaw agreed to
consider a representative of the Hydropower Committee , or at least
discuss it with Alderman Dennis .
REPORT OF SUPERINTENDENT :
Hospital request for traffic light on Route 96
Supt . Kinsella reported that with regard to a request from the
hospital to the Parking, Traffic and Transit Committee for help in
maintaining a traffic light at the intersection of Route 96 , he has "
received correspondence from the Assistant Administrator withdrawing
the request as the matter has been resolved.
Information on Public Hearing
Supt . Kinsella reminded the board of the public hearing to be held
later that evening, report of which will be Addendum No. 2 to the
Facilities Plan for the Sewer Project .
REPORT OF COUNCIL LIAISON:
Alderman Banfield reminded the Board of the Joint BPW/B&A Committees
meeting on vehicle maintenance scheduled in the Council Chambers at
7 : 30 p .m. on March 24, 1983 .
WATER AND SEWER COMMITTEE :
Re uest or payment- -Stearns & Wheler
By Comm. Sc ickel : Seconded by Comm. Gerkin
RESOLVED, That a payment request from Stearns $ Wheler for profes-
sional engineering services in connection with the Sewer System
Evaluation be approved in the amount of $2 ,138 . 24.
Carried Unanimously
Additions and Modifications to Ithaca Area Wastewater Treatment Plan
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLUTION APPROVING DRAWINGS AND SPECIFICATIONS FOR ADDITIONS AND
MODIFICATIONS TO ITHACA AREA WASTEWATER TREATMENT PLANT (CONTRACT
NOS. 3,4 , 5 and 6) AND AUTHORIZATION FOR SUBMITTAL OF DRAWINGS AND
SPECIFICATIONS TO NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CON -
SERVATION FOR APPROVAL .
WHEREAS, the City of Ithaca entered into agreement , on July 13 , 1981 ,
with Stearns & Wheler, Engineers and Scientists , to provide pro-
fessional engineering services in connection with the preparation of
Drawings and Specifications for additions and modifications to the
wastewater treatment plant ; and
WHEREAS, the Superintendent of Public Works and/or his delegated
representatives and a New York State Department of Environmental
Conservation representative attended monthly design progress meetings
from December 1981 to February 1983 ; and
WHEREAS, the Drawings and Specifications "were submitted to the City
on February 24, 1983, for review and approval ; and
WHEREAS, the Drawings and Specifications have been reviewed by the
City, Town of Ithaca and Town of Dryden, and endorsed by the
Special Joint Subcommittee on March 7 , 1983 ; now, therefore , be it
RESOLVED, That this Board hereby approves the Drawings and Specifi-
cations for the additions and modifications to the Ithaca Area
Wastewater Treatment Plant (Contract Nos . 3 ,4 , S and 6) and authorizes
the Superintendent of Public Works to submit the Drawings and
Specifications to the New York State Department of Environmental
Conservation for approval .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
-3- March 9 , 1.983343
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Detours at South Albany Street
By Comm. Gutenberger: Seconded by Comm. Schickel
WHEREAS , the NYS Department of Transportation proposed a project
for the rehabilitation of Bridge No. 2210420 and approaches
carrying South Albany Street over Six Mile Creek, PIN 3750 .63 in
the City of Ithaca; and
WHEREAS, the NYS Department of Transportation proposes to utilize
the following streets as detours during the period of construction:
West Clinton Street, South Cayuga Street , Spencer Road,
South Albany Street and South Titus Avenue
and
WHEREAS, the NYS Department of Transportation will provide the
necessary signing for the detour and the City- of Ithaca will make
improvement or repairs when necessary to handle the additional
detour traffic; now, therefore , be it
RESOLVED, That the Board of Public Works of the City of Ithaca does
hereby authorize the NYS Department of Transportation to utilize
(Y) the above mentioned streets as detours during the period of
N construction. Be it further
LIJ
RESOLVED, That the City of Ithaca will continue to provide routine
maintenance on the above mentioned streets , including snow and ice
Q control. Be it further
RESOLVED, That the City Clerk is hereby directed to transmit five
(5) certified copies of this resolution to the State Department of
. Transportation.
Carried Unanimously
Combustion efficiency testing equipment
Comm. Gutenberger reported that the superintendent , in coordination
with the chairman of the Energy Task Force , has reviewed various
combustion efficiency testing equipment . The purpose for this
review is to make recommendations to provide in-house capabilities
for the testing of approximately 30 boilers or furnaces belonging
to the City. This will allow the Department of Public Works to
monitor the efficient use of energy to ensure maximum use .
The equipment reviewed will allow testing of temperature and oxygen
readings on a continuous basis and also the testing of carbon
monoxide.
Resolution
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That the Superintendent be authorized to purchase said
testing equipment at a cost of $800 ; and be it further
RESOLVED, That this request be submitted to the Budget and Admini-
stration Committee and the Common Council to transfer funds from
the Capital Reserve Account to the Engineering Account A-1440 ,
Line 200 .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Ayes (4) - Gutenberger, Gerkin, Walker , Schickel
Abstentions (3) - Mayor Shaw, Stone , Clarke
Carried
Pesticides
Comm. Gutenberger reported that the committee have been reviewing
the matter of pesticides being used by the city and expect to have
a report to the Board by April 1 , 1983 .
344 -4- March 9, 1983
Five-year curb cut plan
Mayor Shaw asked for the status on the five-year curb cut plan.
Comm. Gutenberger responded that the committee have discussed the
plan but have not yet arrived at a recommendation.
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker : Seconded by Comm. Stone
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No. 5 of the General Fund Accounts of the
Department of Public Works , be approved in the amount of $39 ,600 . 85 ,
and that bills audited and approved by the Finance Committee , as
listed on Abstract No . 5 of the Water and Sewer Fund, be approved
in the amount of $7 ; 597 .61 . It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Appointment
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That Melvin E . Miles be appointed as Laborer (part-time)
in the Streets & Facilities Division at. $4 . 46 per hour, effective
March 13, 1983.
Carried Unanimously
Transfer/Promotion
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That Joseph Diprimio be transferred from Streets &
Facilities Division and be promoted to a Maintenance Worker in the
Transit Division at $4 . 83 per hour, effective March 13, 1983 .
Carried Unanimously
City Engineer Position
By Comm. Walker : Seconded by Comm. Schickel
RESOLVED, That Ms . Barbara Lund be appointed City Engineer at a "'
salary of $33, 704 , plus $3, 000 moving expense , effective the first
week in April , 1983.
Carried Unanimously
Mayor Shaw congratulated the committee , especially Comm. Walker,
for their selection, and expressed appreciation for their prompt
action. He also thanked Miss Joan Collins for her help in
assisting the committee.
Computer Proposals
Comm. Walker reported that the Superintendent advertised for sub-
mission of proposals by computer vendors to furnish and install a
computer system at the Department of Public Works Streets &
Facilities Division. On January 20 at 10 : 00 a.m, a vendor' s
conference was conducted with all interested vendor representatives .
Subsequently, the Superintendent issued a statement of requirements
to all vendors . On February 4 , a validation committee comprised
of the data processing manager from the Town of Ithaca, the data
processing manager from County Planning and DPW staff reviewed the
proposals . A comparison was made between the proposed vendor
equipment and computer equipment obtainable through State contract
purchase.
The validation committee recommends the rejection of all proposals
and the purchase of the necessary computer equipment , including
software and training, through State contract procedures .
Resolution
By Comm. Walker : Seconded by Comm. Clarke
RESOLVED, That the proposals received and canvassed on February 4 ,
1983 be rejected. It is further
RESOLVED, That the Superintendent be hereby authorized to acquire
the computer system for the Department of Public Works Streets
Facilities Division through State contract purchase.
March 9 , 1983 345
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (6) - Clarke , Gerkin, Schickel , Stone , Walker, Shaw
Nay (1) - Gutenberger
Carried
Mayor Shaw thanked B. Carpenter for the work he had done on the
project.
PARKING, TRAFFIC AND TRANSIT CO�2,iITTEE :
Experimental Parking Regulation
Comm. Stone reported that an experimental regulation to remove the
existing parking restriction on Linn Street "No Parking 9 : 00 a.m.
to 6 : 00 p .m. Monday Through Friday" (Sec. 60 . 46E) from Cascadilla
Creek to King Street , west side , has been in effect . This experi-
mental regulation has resulted in a greater convenience to the
residents of the area with no adverse effect .
Resolution
(Y) By Comm. Stone : Seconded by Comm. Clarke
RESOLVED, That the experimental parking regulation on Linn Street
be made permanent , and be it further
Lli
RESOLVED, That a copy of this resolution be forwarded to the
Common Council for its consideration.
� Carried Unanimously
ADJOURNMENT :
On a motion the meeting adjourned at 5 : 25 p .m.
(L t
allista F. Paolangel.i , Dep . Cler William R. S aw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
MARCH 9, 1982
12653 Cornell Unversity G2122 31.00
12654 Wesley Foundation G2122 31.00
12655 Donald Lucente F2144 12.22 G2122 8. 14
TOTAL 12.22 TOTAL 70.14
TOTAL $82.36
APPROVED BY, FINANCE COMMITTEE
151,E Norman C. Long A1710 25.00
1514 Howard J. Cornell A1710 209.46
1515 Karl Derek Hawver A1710 105. 24
TOTAL 339.70
BOARD OF PUBLIC WORK ; PkOCEF'DJ NGS 34
CITY OF ITHACA, NEW YORK -
Regular Meeting 4 : 00 P _IFI. March 23 , 1983
PRESENT :
Mayor - Shaw
Commissioners - (4) - Gerkin , Gutenhc.,rger , Sc-hicl:el , Wa.l.ker.
ABSENT :
Commissioners (2) -- Clarke , Stone
Council Liaison - Banfield
OTHERS PRESENT :
Supt . of Public Works - Kinsella
Asst. to Supt . - Dougherty
City Controller - Spano
Dep . Controller - Cafferillo
Dep . Clerk - Paolangeli
City Attorney - Tavelli
Personnel Administrator - Collins
Aldermen - Clynes , Hoffman
0) PLEDGE OF ALLEGIANCE :
M Mayor Shaw led all present in the Pledge of Allegiance to the
N American flag.
UJ
�[ MINUTES :
Q By Comm. Gerkin: Seconded by Comm. Walker
RESOLVED, That the minutes of the March 9 , 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
Executive Session
By Comm. Walker: Seconded by Comm. Gerkin
RESOLVED, That the Board adjourn into Executive Session, following
Petitions and Hearings Before the Board, to discuss a personnel
matter.
Carried Unanimously
CORRECTION TO THE AGENDA:
Streets , Facilities , Parks $ Refuse Committee
Comm. Gutenberger requested that Item 14a be deleted and the resolu-
tion on the attachment be substituted.
Comm. Gutenberger requested that the following changes be made in
Item 14b :
Under RESOLVED, $12 , 875 . 35 (Feduke Ford of Vestal) be changed to
$13, 106 . 35 .
That Item 14b read "BE IT FURTHER RESOLVED, That the contract for
the purchase of one refuse packer be awarded to Albee Trucks , with
dumpster body, for their low bid of $37 ,030 . 00 ."
No Board member objected.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Community Gardens
Linda Kabelac , President , Ithaca Garden Club , spoke to the Board ,
voicing concern with respect to the proposed move of the Community
Gardens to Floral Avenue area. She commented that the Club is dis -
turbed about the location because of the memorial trees planted along
Floral Avenue in 1973 by the Garden Club which they would hate to see
destroyed in any manner .
City- ,lttorney Tavelli responded that he h<i; <i proposed lease which
the Board, in December , authorized him to prepare . Ile suggested that
the various parties get together in an effort to resolve their problems .
Supt . Kinsella asked Comm. Gutenberger and his committee to be present
at a meeting in his office on March 29 , 1.983 , at 10 : 00 a .m. , to discuss
the problem with representatives from the Garden Club .
348 -2- March 23, 198
William Schmidt , 312 Salem Drive , spoke to the Board on the Community
Garden issue . He asked that the issue be investigated immediately
by the Committee of the Whole Board, not just a committee of 2 or 3
members . His concern is the destruction of what he considers to be a
park.
Chemical Spraying Program
Daniel Ho fman, 607 N. Tioga Street , reported that he had met twice
with the Streets , Facilities , Parks and Refuse Committee regarding
the Chemical Spraying Program and they had agreed in concept on a
timetable for developing a policy. Because the spraying season will
soon be upon us he asked the Board to discuss setting a. date for a
public input and information meeting on the subject .
After a brief discussion the meeting was scheduled to be held April 7 ,
1983 at 730 p.m. in the Common Council Chambers .
EXECUTIVE SESSION :
The Board adjourned into Executive Session at 4 : 20 p .m. and reconvened
in Regular Session at 4 : 45 p .m .
REPORT OF SUPERINTENDENT:
Farmers Market
Supt . Kinsella reported that he had received a communication from the
Farmers Market requesting continuance of arrangements for the Farmers
Market the same as last year with possible rebate of a portion of the
$500 rental fee in the event that the area is not available or they
are required to close down.
Discussion followed on the floor.
Resolution
By Comm. Gutenberger : Seconded by Comm. Schickel
RESOLVED, That Supt. Kinsella be empowered to finalize negotiations
with the Farmers Market for continued use of the area for one year . .
Carried Unanimously
Report of Staff
Asst . to Supt . Dougherty reported that the clean-up at Stewart Park
Beach is completed.
Mr. Dougherty also reported that the final "pour" on the wall job on
Cascadilla Creek has been made but there is considerable clean-up work
to be done .
WATER AND SEWER COMMITTEE :
Request for aymeiit--Stearns & Wheler
By Comm. Schic el : Secon ed by Comm. Walker
RESOLVED, That a payment request from Stearns & Wheler for profes -
sional engineering services in connection with the Sewer System
Evaluation Survey, be approved in the amount of $2 , 138 . 24 .
Carried Unanimously
Request for Payment- -Stearns & Wheler
By Comm. Sc ickel : Seconded by Comm. Gerkin
RESOLVED, That the following payment requests from Stearns & Wheler
for professional engineering services in connection with the design
of additions and modifications to the Wastewater Treatment Facilities ,
be approved:
- Drawings and Specifications . . . . . . . . . . $ 200 , 105 . 27
- Compliance with Grant Procedures . . . . . 200 . 77
- Permits . . . . . . . . . . . . . . . . . . . . 1 , 268 . 21
- Regulatory Review . . . . . . . . . . . . . . . 1 , 280 . 72
- Geotechnic,il Service:- . . . . . . . . 8 , 808 . 64
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
3.- March 23 , 34-9
Rate Structure for Water Lines
By Comm. Schic el : Seconded by Comm. Gc,r.l- i n
WHEREAS, a review of the current rates which we)ne established by the
Board of Public Works on September 14 , 1966 for the installation of
water and sewer service lines , has been done by the Water and Sewer
Committee; and
WHEREAS, This review of current billing rates for the installation of
said service lines indicates that the rates are insufficient to cover
the costs of installation; now, therefore , be it
RESOLVED, That this Board establishes that the rate structure for the
installation of 3/4" and 1" water service lines be raised to $15 . 00
per lineal foot, and be it further
RESOLVED, That the rates for the installation of 4" sewer laterals be
raised to $15 . 00 per lineal foot.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
co Carried Unanimously
N STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE :
W Professional Services- -Green Street Ramp
Resolution To Remove trom Table
Q By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the item concerning professional services in connection
with the Green Street Ramp be removed from the table .
Carried Unanimously
Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, the Superintendent has requested a proposal from the firm of
Eckerlin, Klepper, Hahn & Hyatt , to conduct a structural inspection
of the Green Street Ramp and the Seneca Street Garage , in. order to
provide a report and recommendation and to prepare preliminary estimates
for repair and/or maintenance of said facilities , and
WHEREAS, the Streets & Facilities Committee has reviewed said pro-
posal and concurs with the recommendations of the Superintendent ;
now, therefore, be it
RESOLVED, That the Superintendent be authorized to enter into the
said agreement for the related engineering services in an amount not
to exceed $2 , 500 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Award of Bid
Comm. Gutenberger reported that bids were received on March 18 , 1983
for supplying one pickup truck, one dump truck and one refuse packer.
Resolution
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That contracts for purchase be awarded as follows :
one pickup truck - Royal Ford of Owego for $7 , 968
one dump truck Feduke Ford of Vestal for $13 , 106 . 35
be it further
RESOLVED, 'That the contract for the purchase of one refuse packer
with dumpster body be awarded to Albee Trucks for their low bid of
$37 , 030. 00 .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
350 -4 March 23; 1981A
Chemical Spraying Program
By Comm, Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That the Streets , Facilities , Parks & Refuse Comm. will )n((-::t on
April 7 , 1983, at 7 : 30 p .m. , in the Common Council Chambers , the
primary purpose being to gather public input and information on
spraying to help in formulating a spraying program; the Committee
request the Board as a Whole and the Common Council as a Whole to be
present at the meeting.
Carried Unanimously
FINANCE, PERSONNEL & ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker: Seconded by Comm. Gutenberger
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract #6 of the General Fund Accounts of the Depart-
ment of Public Works , be approved in the amount of $40 , 744 .13 , and
that bills audited and approved by the Finance Committee , as listed
on Abstract #6 of the Water and Sewer Fund, be approved in the
amount of $16, 879 . 48 . Be if further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Leave of Absence
By Comm. Walker: Seconded by Comm. Schickel
WHEREAS, Harold Onan of the Streets & Facilities Division has re-
quested a leave of absence for personal reasons ; be it
RESOLVED, That the Board of Public Works hereby authorizes a one-
month leave of absence for Harold Onan commencing on March 21 , 1983.
Amendment to Resolution
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the following phrase be added to the resolution
following That :
"subject to the approval of the Personnel Administrator"
Carried Unanimously
Main Motion as Amended
RESOLVED, That , subject to the approval of the Personnel Administrator,
the Board of Public Works hereby authorizes a one-month leave of
absence for Harold Onan commencing on March 21 , 1983 .
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
By Comm. Gutenberger: Seconded by Comm. Walker
WHEREAS, the Transit Division is in need of a desk, and
WHEREAS, sufficient monies have been approved in Account A5630 , line
250 , to purchase a radio , and
WHEREAS, radios are included in the purchase of three new buses ; now,
therefore , be it
RESOLVED, That the Board of Public Works authorize the deletion of one
radio in the equipment account A5630 , and the addition of one desk in
the amount of $552 in said account , there being sufficient funds
available to cover this purchase , and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget &
Administration Committee of the Common Council for review and approva:
Discussion followed on the floor.
Mayor Shaw expressed the wish that B. Carpenter check at Cornell
University to find out if a desk might be purchased there at a con-
siderable saving.
5- March 73 , 135 .
A vote on the resolution resulted as follows :
Carried Unanimously
UNFINISHED BUSINESS :
Vehicle Maintenance Meeting
J. Dougherty reminded the Board that there would be a joint Board of
Public Works/Budget & Administration Committee meeting the following
evening with respect to vehicle maintenance .
ADJOURNMENT :
On a motion the meeting adjourned at 5 : 15 p .m.
Q Callista F. Paolangel ' , Dep . Clerk William R. Shaw, Mayor
a
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
MARCH 23, 1983
12656 Edward Wilczak G2122 '31.00
12657 Paul Warren G2122 31.00
12658 A. L. Hull G2122 38.00
12659 Michael Pichel F2144 14.83 G2122 9.88
12660 Arthur Berkley F2144 25.44
12661 Phyllis Van Donsel F2144 143.15 G2122 145.68
12662 Francis A. Giordano F2144 304.55
TOTAL WR 487.97 TOTAL S'R 255.56
TOTAL $743.53
APP OV BY FINANCE COMMITTEE
1516 John Mazurkiewicz A1710 25.00
1517 Tom Lonergan A1710 25.00
1518 Grace Chamberlain A1710 15.00
1519 Cutting Motors A1710 214.18
1520 Alfred Wurster A1710 25.00
TOTAL 304.78
1
BOARD OF PUBLIC WORKS PROCEEDINGS 353
CITY OF ITHACA, NEW YORK
Regular Meeting 4: 00 P.M. April 13 , 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Clarke, Gerkin, Gutenberger, Schickel , Stone
ABSENT:
Commissioner (1) - Walker
Common Council Liaison - Banfield
OTHERS PRESENT:
Supt. of Pu lic Works - Kinsella
City Engineer - Lund
Asst. to Supt. - Dougherty
City Controller - Spano
Deputy Controller - Cafferillo
Deputy Clerk - Paolangeli
City Attorney - Tavelli
Transit Supervisor - Carpenter
(y) CD Administrator - Goldwyn
Alderman - Hoffman
11.E
Q PLEDGE OF ALLEGIANCE:
Q Mayor Shaw led all present in the Pledge of Allegiance to the American
flag.
MINUTES:
By Comm. Gerkin: Seconded by Comm. Schickel
RESOLVED, That the Minutes of the March 23, 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
SWEARING IN OF CITY ENGINEER:
Barbara Lund, City Engineer, took the Oath of Office and was sworn
in by the Deputy City Clerk.
ADDITIONS TO THE AGENDA:
Water and Sewer Committee
Comm. Schickel requested addition of two items : 13c, truck tractor
bid; and 13d, 3 yard dump tractor, to the Agenda.
No Board member objected.
Finance, Personnel and Administration Committee
Asst. to the Supt. Dougherty requested the a ition of one item:
15d, request for extension of leave of absence, to the Agenda.
No Board member objected.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Chemicals Spraying Program
Alderman Hoffman expressed appreciation for the public forum on the
City' s chemical use and on the attitude and participation of the City
officials .
COMMUNICATIONS FROM THE MAYOR:
Capital Improvements Review Program
Mayor Shaw informed the Board that he has asked staff to meet April 15 ,
1983, to review new and prior years ' items preparatory to the review
of the Capital Improvements Review Committee on which two of the Board
members serve. He said he has tentatively scheduled a Public Hearing
354
-2- April 13 , 1983
for the June 1 , 1983 meeting of the Common Council to advise the
public of this process and to provide them the opportunity to bring
any additional projects to the Council .
Tin Can Committee
Mayor S aw commented that the Youth Services Facility Relocation
Committee, chaired by D. Banfield, has been looking at a variety of
sites in its study of a new location for the Youth Bureau.
"Working with the Media" Seminar
Mayor Shaw invited Board members to attend the two-hour seminar which
he is hosting on Saturday, April 16, 1983, from 9 : 00 to 11 : 00 A.M. ,
in the Common Council Chambers .
Also, at that meeting there will be a brief update on the work being
done by the Charter and Code Commission.
REPORT OF SUPERINTENDENT:
Supt. Kinsella presented an update on the investigation of the asbestos
problem in the Tin Can. He is expecting a report from the New York
State Dept. of Labor and will report to the Board when he receives it.
In the meantime, staff is reviewing the situation in all other City
buildings .
Committee Meetings
Supt. Kinsella announced that the Water and Sewer Committee, in con-
junction with the Finance, Personnel and Administration Committee,
will meet at 4 : 00 P.M. , on April 18, 1983 , in the Superintendent ' s
Office.
Mr. Kinsella also announced that the Parking, Traffic and Transit
Committee will meet at 8 : 00 A.M. , on April 20 , 1983, in the Conference
Room.
Supt. Kinsella announced that the week of May 9 is the annual spring
pick-up week; he requested the media to publicize the event as in the
past.
STAFF REPORTS:
Asst. to Supt. Dougherty announced that the annual spring cleaning of
streets would be started the following week in the East Hill area.
The policy is to post signs 24 hours prior to start of work so the
cars will be removed from the work area.
City Engineer reported briefly on the Six Mile Creek wall project ,
and on the Sewage Treatment Plant, with regard to possible revision
of priority rating. She also spoke briefly on the Siltation Dam and
60-foot Dam.
WATER AND SEWER COMMITTEE:
Request for Payment- -Stearns & Wheler
By Comm. Sc ickel : Seconded by Comm. Stone
RESOLVED, That the following requests for payment from Stearns & Wheler
for professional engineering services in connection with the develop-
ment of an Industrial Pretreatment Program, be approved:
- basic services . . . . . . . . . . . . . . . . . . . . . . $4,079 . 60 (Phase I )
- basic services . . . . . . . . . . . . . . . . . . . . . . $4 , 812 . 33 (Phase II)
Carried Unanimously
Request for Payment- -Stearns & Wheler
By Comm. Sc is el : Seconded by Comm. Gutenberger
RESOLVED, That a request for payment from Stearns & Wheler for pro-
fessional engineering services in connection with the Sewer System
Evaluation, be approved in the amount of $1 , 739 . 18 .
Carried Unanimously
355
-3- April 13, 1983
Bids--Truck Tractor, Diesel and Tandem
Comm. Schickel rii—ported that bids were received on April 7, 1983 , for
furnishing one truck tractor, diesel engine and tandem axle.
Resolution
By Comm. Schickel : Seconded by Comm. Gutenberger
RESOLVED, That the bid returns be referred to Committee for study and
recommendation for award to be made at a future date.
Carried Unanimously
Award of Contract--3-Yard Dump Truck
Comm. Schickel reported that bids were received on April 7, 1983 , for
furnishing one 3-yard dump truck.
Resolution
By Comm. Schickel: Seconded by Comm. Gerkin
RESOLVED, That the contract for one 3-yard dump truck be awarded to
Royal Ford of Owego for their net bid price of $11 ,495 . 00 .
Carried Unanimously
(� Area Wastewater Treatment Plant
(\J At Mayor Shaw' s request, Comm. Schickel provided an update on the
W progress made on the Area Wastewater Treatment Plant. There will be
Q a Special Joint Subcommittee meeting in the Town Office on April 18 ,
1983 , at 7 : 30 P.M. , and hopefully final approval will be given to
Q almost all of the documents that have to be submitted to DEC by April
28 . He added that the Committee has been trying to find a way to
improve the priority rating for the 1984 listing.
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Project Growing Hope
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, Project Growing Hope has - indicated the use of an alternate
site for the 1983 season, and
WHEREAS, permanent locations for their project are being investigated;
now, therefore, be it
RESOLVED, That the Board of �Public Works hereby directs the Superin-
tendent to assist the Community Development Agency in their efforts
to review alternate locations for the Community Gardens Program of
Project Growing Hope.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Pier Road
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, Pier Road is primarily an access and service road to City
facilities , and
WHEREAS, it is necessary to provide for adequate control and security
of the areas served by this road; therefore, be it
RESOLVED, That the portion of Pier Road commencing at its intersection
with the east line of Willow Avenue and thence running easterly and
northeasterly to its end is hereby designated a park road, and be
it further
RESOLVED, That the speed limits for all park roads owned and main-
tained by the City of Ithaca be raised from 10 mph to 15 mph in
keeping with safety and allowing for increased traffic flow to reduce
congestion.
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
356
-4- April 13, 1983
Request for Payment- -T. G. Millers Assoc. P.C.
By Comm. Guten erger: seconded y Comm. Ger in
RESOLVED, That a payment request from T. G. Miller Assoc. P.C. , for
professional surveying services , in connection with the Floral Avenue
Improvements , be approved in the amount of $5 , 250 .
Carried Unanimously
Chemical Spraying Project
Comm. Guten erger reported that the Committee has asked the Super-
intendent and staff to present their suggestions for a City-wide
policy at their next meeting a week from Thursday. He said it was
suggested that there be a public meeting before adoption of a policy
to receive public input.
Renaming of W. Clinton Street
Mayor Shaw reported that a resolution was passed at a Planning and
Development Committee meeting requesting the Board to look into the
issue of renaming a portion of West Clinton Street, which is being
rebuilt this summer.
Discussion followed on the floor. The Streets , Facilities , Parks &
Refuse Committee will be looking into the matter.
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Audit
By Comm. Stone: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee,
as listed on Abstract #7 of the General Fund Accounts of the Depart-
ment of Public Works , be approved in the amount of $92 ,653. 66, and
that bills audited and approved by the Finance Committee , as listed
on Abstract #7 of the Water and Sewer Fund, be approved in the amount
of $4,123. 80.
Carried Unanimously
Appointments
Streets & Facilities Division
By Comm. Stone : Secon e y Comm. Clarke
RESOLVED, That Martin VanDemark be appointed as a Laborer in the Streets
$ Facilities Division, at $4. 46 per hour, effective April 11 , 1983.
Carried Unanimously
Transit Division
By Comm. Stone: Seconded by Comm. Clarke
RESOLVED, That Janis D'Agostino be appointed a Bus Driver in the
Transit Division, at $5 . 79 per hour, effective April 18, 1983.
Discussion followed on the floor concerning the appointment procedure .
A vote on the resolution resulted as follows :
Carried Unanimously
Extension of Leave-of-Absence
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That the leave-of-absence previously granted to Harold Onan
be extended to May 31 , 1983 , under the same terms and conditions .
Carried Unanimously
PARKING, TRAFFIC & TRANSIT COMMITTEE :
Request for Transportation Services Grant
By Comm. Clarke : Seconded by Comm. Stone
WHEREAS, the City of Ithaca has submitted a request for a grant of
funds to the New York State Department of Transportation and the
United States Department of Transportation, pursuant to Section 18
of the Urban Mass Transportation Act of 1964 , as amended, for a
project to provide operating assistance funds for transportation
services within the City of Ithaca and partly two adjoining
357
-5- April 13 , 1983
municipalities , provided by the City of Ithaca Transit System for
fixed route scheduled service open and available to the general public
during the period January 1, 1981 to December 31 , 1981 ;
RESOLVED, That the Board of Public Works recommends that the Common
Council authorize the Mayor to sign the Agreement(s) between the
City of Ithaca and State of New York for the above named project ;
and be it further
RESOLVED, That the Board recommends that the Mayor be authorized to
act on behalf of the City of Ithaca to process and complete the above.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
6-Mile Creek Study Committee
Comm. Schlckel reported that the Committee has met twice previously,
and agreed to meet for two walks through the gorge, once on April 23rd
W at 9: 00 A.M. , at VanAtta' s Dam parking lot, and once on May 12th at
4: 00 P.M. , at Marion' s Vegetable Stand on Route 79.
Q Commons Advisor Board- -Liaison Replacement
Comm. Stone requested that a new liaison be appointed to the Commons
Advisory Board as she is finding it difficult to attend their meetings .
Mayor Shaw will look into the matter.
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 10 P.M.
lista F. Paolang i , William R. Shaw, Mayor
Deputy City Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
APRIL 13, 1983
1521 Jason Fane A1710 25.00
1522 Ping Lei Wang A1710 25.00
1523 Salvatore Pirro A1710 30.00
1524 Cayuga Associates A1710 25.00
1525 Raymond L VanDemark A1710 15.00
1526 Bohuslav & Zdenka Slegr A1710 25.00
1527 Greg Halkiopoulos A1710 25.00
1528 Greg Halkiopoulos A1710 25.00
1529 NYS Electric & Gas Corp. A1710 108.13
1530 Physio Metrics Corp. A1710 193. 26
TOTAL 496.39
APPROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS 359
.CITY OF ITHACA, NEW YORK
Regular Meeting (postponed) 4 : 00 P .M. May 2 , 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Clarke, Gerkin, Gutenberger , Schickel , Stone
ABSENT:
Commissioner (1) - Walker
Liaison - Banfield
OTHERS PRESENT:
Supt . of Public Works - Kinsella
Asst . to Supt . - Dougherty
City Controller - Spano
Dep . Controller - Cafferillo
Deputy Clerk - Paolangeli
City Engineer - Lund
City Attorney - Tavelli
G)
PLEDGE OF ALLEGIANCE:
N faagr Shaw ' led all present in the Pledge of Allegiance to the American
Q MINUTES:
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, That the Minutes of the April 13, 1983 meeting be approved
as recorded by the Deputy City Clerk, with the following changes :
P. 5 : 6-Mile Creek Study Committee should read as follows :
"Comm. Schickel reported that the Committee has met previously, and
agreed to meet for two walks through the gorge, once on April 23rd
at 9 : 00 a.m. , at VanAtta ' s Dam parking lot , and once on May -9th, at
2 : 00 p .m. , at Marion' s Vegetable Stand on Route 79 . The next regular
meeting will be May 12 , 1983 at 4 : 00 p .m. , in the Conference Room. "
Carried Unanimously
REPORT OF STAFF:
Lake Level at Stewart Park
Asst . to Supt . Dougherty reported there is a serious problem at Stewart
Park due to the high lake level . He said the park will be officially
closed for the coming weekend and signs will be posted. Supt . Kinsella
agreed to call and write to Jean Milovicz , Syracuse Office of the
N. Y . S. Department of Transportation, Canal Division, concerning the
lake level .
WA'T'ER AND SEWER COMMITTEE :
Request for Payment- -Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Clarke
RESOLVED, That the following payment requests from Stearns $ Wheler
for professional engineering services in connection with the design
of additions and modifications to the Wastewater Treatment Facility,
be approved:
- Drawings and Specifications . . . . . . . . . . . . . . . . . $181 , 283 . 90
- Minority Business Enterprise Program. . . . . . . . 314 . 46
- Permi.ts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 636 . 85
- Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . . 2 , 522 . 10
- Preliminary Plan of Operation . . . . . . . . . . . . . . . 1 , 443 . 31
- Geotechnical Services . . . . . . . . . . . . . . . . . . . . . . . 224 . 41
- Additional Services . . . . . . . . . . . . . . . . . . . . . . . . . 1 , 083 . 14
Carried Unanimously
360 - 2- May 2 , 1983
Request for Payment- -Stearns & Wheler
By Comm. Schickel : Seconded by Comm . Stone
RESOLVED, That the following payment requests from Stearns $ Wheler
for professional engineering services in connection with the develop-
ment of an Industrial Pretreatment Program, be approved:
- Basic Services (Phase I) . . . . . . . . . . . . . . . . . . . . . . $ 1 , 701 . 97
- Basic Services (Phase II) . . . . . . . . . . . . . . . . . . . . . 11 , 597 . 49
Carried Unanimously
Request for Payment- -Buyoucos , Barney, Grossman & Roth
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, That a payment request from Buyoucos , Barney, Grossman F,
Roth, for professional services rendered in connection with the
Industrial Pretreatment Program, be approved in the amount of
$1 , 359 . 38 .
Carried Unanimously
Request for Expungement of Late Penalty
Comm. Schickel reported that a request for expungement of the late
penalty of a water bill for rental property located at 110 N. Geneva
Street has been received. The property owner states that the mail
was not forwarded by the post office in time to make timely payment .
Resolution
By Comm. Schickel : Seconded by Comm. Clarke
RESOLVED, That the request for expungement of the late penalty assessed
against property at 110 N. Geneva Street be denied.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Request for Rental of Shoreline
By Comm. Gutenberger: Seconded by Comm. Schickel
WHEREAS, a request has been received from McPherson Sailing Products ,
Inc . to rent from the City 250 feet of shoreline for the purpose of
installation of docks and appropriate utilities , and
WHEREAS, said area would extend 250 feet northerly from the northerly
limits of the area currently rented to Johnson Marina, and
WHEREAS, the renter would be required to obtain necessary permits and
approvals from New York State agencies ; now, therefore , be it
RESOLVED, That the Board of Public t';orks hereby authorizes the
Superintendent to sign said revocable permit, subject to the same
condition, terms and permit fee currently in effect with Johnson
Marina, and as approved by the City Attorney as to form, content and
insurance requirements .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
Chemical Spraying Regulations
By Comm. Gutenberger: Seconded by Comm. Schickel
WHEREAS, the Streets & Facilities Committee of the Board of Public
Works , in response to the expressed concerns of residents of the
City , held a public informational meeting on April 7 , 1983 , at 7 : 30
p .m. , in the Common Council Chambers , regarding chemical spraying
procedures , and
-3- May 2 , 1.98361
1VIIF.REAS, staff of the Department of Public Works compiled a list
of substances and schedule of applications of those substances , and
WHEREAS, the Streets & Facilities Committee recommends adoption
of the following policy, dated 4/19/83 ; now, therefore , be it
RESOLVED, That the Board of Public Works hereby adopts said report
and directs that it be made a part of the record.
Discussion followed on the floor . Mayor Shaw recommended postpone-
ment of adoption of the regulations until the next Board of Public
Works meeting to permit those interested citizens to see the regu-
lations , including those applicable to Newman Golf Course .
Tabling Resolution
By Comm. Schickel : Seconded by Comm. Clarke
RESOLVED, That the chemical spraying z-cgul.ations be tabled.
Carried Unanimously
Test Program - Herbicide/Pesticide Effectiveness
By Comm. Gutenberger : Seconded by Comm. Clarke
WHEREAS, a request has been received by the Streets F Facilities
N Committee from Ecology Action and other concerned citizens to consider
W the enactment of a test program to evaluate herbicide/pesticide
effectiveness on the following pests or herbs :
1 . Gypsy Moth Control - Discontinue use of Sevin ;
selective spraying with Bacilus Thuringiensis ; begin
manual controls in fall of 1983 with help of
community groups :
2 . Tent Caterpillar Control - Minimal treatment emphas-
izing manual control ; as a last resort use Bt .
3. Japanese Beetle Control - Use the biological spray,
Bacilus Popillae , in place of Diazinon and Oftonal .
4 . Dandelion Control - Discontinue use of 2 , 4-D in
parks ; more frequent mowing of playing fields , if
necessary.
S . Weed control at fences and backstops - Manual clipping,
if necessary, instead of herbicides , and
WHEREAS, it is the on-going goal of the Department of Public Works to
investigate economical and/or better alternatives ; therefore, be it
RESOLVED, That the Board of Public Works hereby supports and encour-
ages the establishment of a comparative evaluation program regarding,
but not limited to the above chemicals and alternatives to provide
additional data for continuance or revisions of the program as may
result commencing 1983 .
Discussion followed on the floor.
Tabling Resolution_
By Comm. Clarke : Seconded by Comm. Schickel
RESOLVED, the resolution regarding the test program be tabled.
A vote on the tabling resolution resulted as follows :
Ayes (4) - Clarke, Schickel. , Gerkin, Mayor Shaw
Nays (2) - Gutenberger, Stone
Carried
362 -4- May 2 , 1983
Vendor Permits
By Comm. Gutenberger: Seconded by Comm. Clarke
WHEREAS, the Streets & Facilities Committee has reviewed the
necessity for establishing a system of vendor permits for Cass Park,
and
WHEREAS, staff has recommended the form and conditions of a proposed
vendor permit and insurance certificate naming the City as insured
with a comprehensive $300 , 000 single limit policy, including products
liability; therefore, be it
RESOLVED, That the Board of Public Works hereby adopts the form and
condition of said vendor ' s permits as outlined and made a part of
this record, and further directs that the fee of $25 . 00 be set for
each issued permit.
DEPARTMENT OF PUBLIC WORDS
Permit Conditions for Vendors in Cass Park
The following conditions apply to all vendors receiving permits to
vend in Cass Park (ref. Chapter 241 , BPW regulations of the City
of Ithaca Municipal Code) .
1 . The vendor shall be responsible for obtaining all required New
York State Health Department and Tompkins County Health. Depart-
ment permits for the sale of food.
2 . Location. The vendor is permitted to vend at the location
stipulated in the permit. At no time shall the vendor' s activity
interfere with the maintenance of vehicular or pedestrian access
to the parking or the activities and events conducted in the
parks . The location of vending operations shall not occur within
50 feet of N.Y. S. Route 89 .
3 . The vendor shall be responsible for pickup and proper disposal
of all litter, trash or debris generated as the result of his or
her activity so as to keep the area in a neat and presentable
condition . The vendor shall provide a minimum of one (but not
limited to one) adequately sized trash container adjacent to the
site for this purpose.
4 . Hours of Operation. No vending is allowed before 10 : 00 a.m. or
after 9 : 30 p .m.
S. Alcoholic Beverages . The sale of alcoholic beverages is not
permitted in Cass Park without special permit from the Board of
Public Works .
6. Insurance . The vendor shall provide the City with a certificate
of insurance in the form or amount as prescribed by- the permit
prior to its issuance . The vendor agrees to defend, indemnify-
and hold the City of Ithaca harmless from any and all claims
arising out of or during their vending operation. A certificate
of insurance must be sent to Mr. Joseph Rundle , City Clerk, 108
East Green Street , Ithaca, New York 14850
7 . Term and Application. The permit expiration date will be stated
on the permit . Vending will not be allowed after Labor Day,
except as otherwise al-lowed by the Department of Public Works .
8 . Revocation. The permit is revocable by the Department of Public
Works upon violation of the terms and conditions of the permit .
9 . The vendor shall be limited to the sale of:
a. Ice cream/candy
b. Hot and cold drinks
C . Prepared foods (hot dogs , hamburgers , sandwiches , etc . )
d. Any combination of the above
- 5- May 2 , 19363
10 . If a vehicle is to be used, it shall comply with applicable
NYS Vehicle and Traffic Laws .
11 . Permit must accompany vendor at site of vending at ALL times .
12 . Vendors may not sublet, transfer or assign their permit
without the express written approval of the Board of Public
Works .
13. All operations shall be conducted in a legal , orderly, quiet
and sanitary manner. The use of a public address system or
other amplification equipment for playing of music or otherwise,
in connection with this permit is prohibited.
14 . Cass Park will be divided into five (5) areas , marked on the
accompanying map as A, B, C, D, E. Area C, operated by the
Youth Bureau, and Area D, operated by the Ithaca Amateur Soft-
ball Association, will have no permits issued. Only Areas A,
B and E will be available for vendors during 1983 .
15 . A limit of two (2) permits shall be issued on a first come/
first served basis for each allowable area within Cass Park
(v (Areas A. B and E) for the 1983 season, for a total of six
(6) permits . The term of the permits shall be May 1 , 1983
Q through September 5 , 1983 , or any part thereof.
16 . Permit fees are $25 . 00 each.
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
Bike Trail Project- -Agreement Between City, Town of Ithaca
and N. Y. S . Office of Parks , Recreation and Historic Preservation
By Comm. Guten erger: Seconded by Comm. Clarke
WHEREAS, City Planning and Department of Public Works staff recommend
the approval of a Joint Development Project for a multipurpose
recreational and public works corridor, and
WHEREAS, the Streets & Facilities Committee has reviewed the benefits
to be derived from the Joint Development Project ; therefore, be it -
RESOLVED, That the Board of Public Works hereby authorizes the Mayor
to sign said Agreement between the City, Town of Ithaca and the N.Y. S .
Office of Parks , Recreation and Historic Preservation following review
and approval by the City Attorney.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Reconstruction Project - 409 E�dd�Stroet
By Comm. Gutenberger: Seconded by Co,-ii:i. Clarke
WHEREAS, a request has been received from an attorney representing
George and Gus Lambrou concerning a reconstruction project they are
undertaking at 409 Eddy Street which includes construction of a
stairway on City property, and
WHEREAS, Staff recommends approval conditional upon the grantee
providing all documentation and insurance deemed necessary by the
Superintendent of Public Works and the City Attorney for this case-
ment ; therefore , be it
RESOLVED, That the Board of Public Works hereby authorizes the
Superintendent to sign said easement and/or license as approved by
the City Attorney .
Carried Unanimously
364 -6_ May 2 , 1983
Stewart Park Stud
By Comm. Guten erger : Seconded by Comm . Clarke
WIIEREAS, Department of Public Works staff has recommended that a
comprehensive study is required to develop a formal plan for long-
term measures for the revitalization of Stewart Park, and
WHEREAS, $20 , 000 has been earmarked in the 1983 Capital Reserve for
Parks , and
WHEREAS, the Streets $ Facilities Committee of the Board of Public
Works recommends that better use of these funds would be realized if
they were used to finance the comprehensive revitalization study;
now, therefore, be it
RESOLVED, That the Board of Public Works requests the use of a portion
of those funds to retain the necessary professional services to
prepare a study to develop the long range goals and implementation
recommendations for that project , and be it further
RESOLVED, That the Superintendent of Public Works be authorized to
prepare a scope of services , establish a list of qualified profes-
sional consultants , subject to the Board' s approval and recommendations ,
and be it further
RESOLVED, That following tentative selection of a professional con-
sultant a request for approval for funding be submitted to the Budget
and Administration Committee and Common Council .
Discussion followed on the floor.
Amending Resolution
By Comm. Clarke : Seconded by Comm . Gerkin
RESOLVED, That the first RESOLVED paragraph -be eliminated.
Carried Unanimously
Main Motion as Amended
WIIEREAS, Department of Public Works staff has recommended that a
comprehensive study is required to develop a formal plan for long-
term measures for the revitalization of Stewart Park, and
WHEREAS, $20 , 000 has been earmarked in the 1983 Capital Reserve for
Parks , and
WHEREAS, the Streets & Facilities Committee of the Board of Public
Works recommends that better use of these funds would be realized if
they were used to finance the comprehensive revitalization study;
now, therefore, be it
RESOLVED, That the Superintendent of Public Works be authorized to
prepare a scope of services , establish a list of qualified profes-
sional consultants , subject to the Board ' s approval and recommenda-
tions , and be it further
RESOLVED, That following tentative selection of a professional
consultant a request for approval for funding be submitted to the
Budget and Administration Committee and Common Council .
Carried Unanimously
In.sta.11ation of New Lights - Seneca Street Garage
By Comm. Gutenberger: Seconded by Comm. Gerkin -
WHEREAS, the Department of Public Ziorks staff , in close coordination
with the Energy Commission , recommends the re-lamping of the Seneca
Street Parking Garage by removal of the existing mercury vapor
-fixtures and by replacing them with high pressure sodium fixtures ,
and
WHEREAS, it is estimated that the annual power savings will exceed
$22 , 000 and the conversion costs are estimated not to exceed $30 , 000 ;
now, therefore , be it
- 7- May 2 , 1983365
RESOLVED, That the Board of Public Works hereby authorizes the
advertisement and receipt of bids for the installation of new lights ,
and the authorization to purchase the necessary fixtures and hard-
ware for the installation by a contractor awarded said installation
contract , and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
and Administration Committee and the Common Council for approval
and transfer of funds not to exceed $30 , 000 from the Capital Reserve
Fund to Account No . A5652-407 , Contractual Services - Seneca Street
Parking Garage .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Ayes (5) - Stone, Gutenberger, Gerkin, Clarke , Mayor Shaw
Nay (1) - Schickel
Carried
Bids on Street Trees
Comm. Gutenberger reported that bids were received on April 14 , 1983 ,
(� for supplying street trees .
W
Resolution
Q By Comm. Gutenberger : Seconded by Comm. Schickel
RESOLVED, That the contract for supplying street trees be awarded
as follows :
10 Norway Maple, "Emerald Tree" to Schichtel ' s of
Orchard Park, N. Y.
10 Norway Maple , "Crimson King" to Braun Nursery
of Ontario , Canada
15 Thornless Honey Locust , "Skyline" to Schichtel ' s
of Orchard Park, N. Y.
Bradford Pear (no award)
5 Alternate Royal Red - Schichtel ' s of Orchard Park, N. Y.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
FINANCE, PERSONNEL & ADMINISTRATION COMMITTEE :
Audit
By Comm. Stone : Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 8 of the General Fund accounts of the
Department of Public Works , in the amount of $34 , 398 . 30 , and on
Abstract No . 8 of the Water and Sewer Fund, in the amount of $4 , 611 . 97 ,
b,:-- approved for payment . It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Request for Increase in Salary- -Richard Ferrel
By Comm. Stone : Seconded by Comm. Schickel
WHEREAS, the probationary period of employment for Richard Ferrel ,
Motor Equipment Maintenance Supervisor , ended April 25 , 1983 , and
WHEREAS, Mr . Ferrel has provided outstanding leadership in the
reorganization of the repair shop ; therefore , be it
RESOLVED, That the Board of Public 1%orks hereby authorizes an increase
in salary to a minimum of $18 ,965 per year (Executive Compensation
Plan , Grade 1 , Step 2) , and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
and Administration Committee and the Common Council for review and
approval .
Carried Unanimously
366 - g- May 2 , 1983
Additional Positions- -Streets � Facilities Garage
By Comm. Stone : Seconded by Comm. Schickel
WHEREAS, the Department of Public Works staff in meetings with
the Finance , Personnel & Administration Committee of the Board
of Public Works has requested additional personnel for the preventa-
tive maintenance program of existing Department of Public Works
equipment , and
WHEREAS, a special meeting was held on March 24 , 1983, by the Chair-
person of the Budget and Administration Committee and the Finance ,
Personnel & Administration Committee of the Board regarding the
staff request for authorization of two additional automotive mechanic ' s,
positions for the Streets and Facilities Garage ; be it
RESOLVED , That the Board of Public works authorizes the two addi-
tional positions of Automotive Mechanic (1983 D .P.W. Compensation
Plan, Grade 28) , and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
& Administration Committee and the Common Council for review and
approval .
Discussion followed on the floor.
Amending Resolution
By Comm. Stone : Seconded by Comm. Schickel
RESOLVED, That the following RESOLVED be inserted before the final
RESOLVED:
and be it further
RESOLVED, That one maintenance worker position in the Highway Section
of the Streets & Facilities Division be deleted.
Carried Unanimously
Main Motion as Amended
WHEREAS, the Department of Public Works staff in meetings with the
Finance, Personnel & Administration Committee of the Board of Public
Works has requested additional personnel for the preventative main-
tenance program of existing Department of Public Works equipment , and
WHEREAS, a special meeting was held on March 24 , 1983 , by the Chair-
person of the Budget and Administration Committee and the Finance ,
Personnel & Administration Committee of the Board regarding the staff
request for authorization of two additional automotive mechanic' s
positions for the Streets and Facilities Garage ; be it
RESOLVED, That the Board of Public Works authorizes the two addi-
tional positions of Automotive Mechanic (1983 D. P .W. Compensation
Plan, Grade 28) , and be it further
RESOLVED, That one maintenance worker position in the Highway Section
of the Streets & Facilities Division be deleted, and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
& Administration Committee and the Common Council for review and
approval .
Carried Unanimously
Storekeeper Position
By Comm. Stone : Seconded by Comm. Schickel
WHEREAS, Department of Public Works staff have met with the Finance ,
Personnel & Administration Committee of the Board of Public Works
and the Budget & Administration Committee representative at a special
meeting , and
WHEREAS, the request by D . P .W. staff for an additional stockroom
employee is based on the need for greater security and account-
ability of materials and supplies ; now, therefore , be it
-9 - May 2 , 196
RESOLVED, That the Board of Public Works authorizes the establishment
of the position of Storekeeper , at the minimum salary grade to be
established by the Common Council , and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
$ Administration Committee and the Common Council for review and
approval .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (S) - Stone , Schickel , Gerkin, Gutenberger , Clarke
Nay (1) - Mayor Shaw
Carried
PARKING, TRAFFIC & TRANSIT COMMITTEE :
Ithaca Transit System Report
By Comm. Stone : Seconded by Comm. Clarke
M RESOLVED, That this Board accept the first Quarter report of the
co operations of the Ithaca Transit System.
N Carried Unanimously
Ld
Comm. Clarke announced that the Committee would meet the following
afternoon, at 2 p.m. , with Bernie Carpenter , to review basic
Q decisions the Transit System is going to need over the next few
months and to take a ride on the transit system.
SPECIAL COMMITTEES:
Commons Advisory Board
Mayor Shaw announce that he will represent the Board of Public
Works at the Commons Advisory Board meetings until Comm. Stone is
able to attend meetings .
UNFINISHED BUSINESS:
6 Mile Creek Wall
Comm. Sch=ickel asked for a progress report on the RHP bank on the
6 Mile Creek project . Supt . Kinsella responded that lie had met with
Bob Burns and Atty. Williamson and progress is being made .
ADJOURNMENT:
On a motion the meeting adjourned at 6 : 15 p .m.
allista F . Paolangeli- William R. Shaw, Mayor
Deputy Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
APRIL 27, 1983
# Name Water Sewer
12663 David Minks & Louise Miles G 2122 27.79
12664 Emily Thompson F 2144 14.42 G 2122 9.61
12665 ABL PLumbing F 2144 72.21
12666 Dr. R.W. Baker F 2144 98.12
12667 Cornell Comm. Arts F 2144 1,421.59
12668 Cornell U. Dept.Bldg.&Prop. G 2120 28,206.32
12669 James N. Hauslein F 2144 554.09
12670 Morse Chain Co. G 2120 175.00
12671 Joe & Doris Yengo Enterprises G 2120 10.00
12672 Town of Ithaca G 2374 292.35
12673 Town of Ithaca G 2374 238.63
12674 Town of Ithaca G 2374 222.60
12675 Town of Ithaca G 2374 134.46
12676 Town of Ithaca G 2374 106.47
12677 Town of Ithaca G 2374 370.81
12678 Town of Ithaca G 2374 146.86
12679 Dryden Sewer Dist. # 2 G 2374 509.64
12680 Town of Lansing F 2378 204.00
12681 City of Ithaca-Capital Fund F 391-51
5,895.84
Total Wr. 8,260.27 Total Sr 30,450.54
TOTAL $38,710.81
APPROVED BY FINANCE COMMITTEE
Ja ..�
1531 N.C. Long A1710 25.00
1532 R. H. P. ,Inc A1710 25.00
1533 M.W. & C. K. Haag A1710 25.00
1534 Jason Fane A1710 25.00
1535 Lawrence Hull A1710 25.00
1536 D.B. & N.G. Gersh A1710 25.00
1537 D.R. Archambeault A1710
5, 054.95
1538 Paget L. Alves,II A1710 500.00
1539 New York State Electric & Gas Corp. A2560 173.00
Total $5,877.95
BOARD OF PUBLIC WORKS PROCEEDINGS 369
CITY OF ITHACa, NEW YORK
Regular Meeting 4 : 00 P.M. May 11, 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Gutenberger, Clarke, Gerkin, Schickel , Stone
ABSENT:
Commissioner - Walker
OTHERS PRESENT:
Supt . o Pu lic Works - Kinsella
City Attorney - Tavelli
City Controller - Spano
Deputy Controller - Cafferillo
City Engineer - Lund
Deputy Clerk - Paolangeli
Personnel Director - Collins
Aldermen (2) - Banfield, Hoffman
M PLEDGE OF ALLEGIANCE:
N Mayor S aw le all present in the Pledge of Allegiance to the
LLJ American flag.
MINUTES:
Action on the Minutes of May 2 , 1983 meeting was postponed to give the
Board time to review them.
ADDITIONS TO THE AGENDA:
Streets , Facilities , Parks & Refuse Committee
Comm. Guten erger requested the ollowing e added to the Agenda:
Under the City Attorney's Report, an update on briefing
on the controversy surrounding "U.S.A. Today" .
Item 14B, D.P.W. Policy for Chemical Application., to
be lifted from the table.
Item 14C, South Albany Street Bridge--Resolution.
No Board member objected.
COMMUNICATIONS:
"Walking Is Commons Sense"
Mayor Shaw reported having received a communication from Community
Relations Director at Tompkins Community Hospital , Ann. Moffet , who has
met with the Commons Advisory Board and has set Saturday, May 21 , 1983,
as the date for a health fair featured by the Tompkins Community Hos-
pital which will include an inaugural walk (a. 314 mile measured course)
around the Ithaca Commons designed in part for patients recuperating
from illness or injury who are advised to walk , and also as a preven-
tive health measure . He expressed the hope that people in. the
community will take the tour .
2-4-D Use
Supt . Kinsella reported having received two communications regarding
the use of 2-4-•D; Comm. Gutenberger also received. several communica-
tions regarding this subject. They will be discussed later in the
agenda.
Request for Water Service
Comm. Schickel reported having received a letter from Dr . Reuben Weiner
requesting water service on a piece of property at 398-400 Elmira Road.
370 -2- May 11, 1983
Resolution
By Comm. Schickel : Seconded by Comm. Gutenberger
RESOLVED, That the request from Dr. Weiner for water service be
referred to the Water and Sewer Committee for study and report back
at the next meeting of the Board.
Carried Unanimously
Late Penalty on Water Bill
Comm. Sc is el reported having received a letter from Elizabeth Patton,, °
McGraw House, regarding the late penalty on a water bill .
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Request for Waiving of Late Penalty on Bill
Elizabeth Patton, Resident Manager of McGraw House, addressed the
Board regarding the failure to receive water and sewer bills for the
past two quarters .
Mayor Shaw referred the request of Ms . Patton to the Water and Sewer
Committee for review and report back at the next meeting of the Board.
Spraying Chemicals
Regina Plunkett, 334 S. Geneva Street, addressed the Board, speaking
in opposition to the use of 2-4-D in Cass Park.
Paul Sayvetz, 201 Elm Street, addressed the Board, expressing opposi-
tion to spraying with pesticides and herbicides .
Richard Pendleton, 326 Forest Home Drive, of the Dept. of Entomology,
C.U. , in the Chemical Pesticide Program, addressed the Board, offer-
ing recommendations to ensure that the Chemical Spraying Program
proposed by the Board is based on proper information. He made the
following suggestions : ,
Herbicides are Pesticides .
September or October, not May, is the most satisfactory
time to treat for dandelions .
Re. gypsy moths , the timing is too early. It should be
from the middle of May to the end, and even into June.
The only reason for diazinon use would be for high value
spots that have been missed the previous fall .
Amitrol , not Amitol .
Oftanol is preferred to Diazinon.
Poison ivy should be treated when visible and/or in full
foliage.
The main pest is the European Chafer, not the Japanese Beetle.
The treatment is the same for both. The European Chafer
is somewhat earlier in life history than the Japanese Beetle .
Trimec, not Trimex, is a herbicide , not an insectitude.
Substitute Dicamba for Dacthal ; Dicamba is a herbicide .
On p. 2 , Application of Chemicals , the four points are
already required by the Dept . of Environmental Conserva-
tion. If they are not done, the City is in violation.
Japanese Beetle Control - biological piles , not spray
(14B, Item 3) ; Bacillus , not Bacilus .
For European Chafer control , Bacillus popillae is an
expensive exercise, not effective .
More frequent mowing of playing fields is not effective for
dandelions .
Weed control at fences and backstops . Use of Roundup in one-
foot swath under fence is effective , harmless and less work.
-3- May 11 , 198171
Mr. Pendleton asked the Board to get professional evaluation, consider
facts , and offered his services as an experienced person.
Joel Rabinowitz , 912 E. State Street, addressed the Board in relation
to spraying, and expressed concern over the use of 2-4-D.
Nicholas Vandam, 1184 Ellis Hollow Road, expressed opposition to
spraying, saying there is an environmental cost in all sprays which
is difficult to quantify. Ecology Action recommends looking at
alternatives and compare.
STREETS, FACILITIES PARKS AND REFUSE COMMITTEE:
D.P.W. Draft Policy for Chemical A lication
y Comm. Gutenberger: Seconded y Comm. Gerkin
RESOLVED, That 14a, tabled in a previous meeting, be lifted from the
table at this time.
Carried Unanimously
Discussion followed on the floor. Mr. Pendleton answered questions
0) of the Board.
N Comm. Gutenberger presented the following changes made on the draft :
Lij
Inclusion of the golf course on the Approved Substances
Q and Applications listing;
Clarified Approved Substances and Applications listing by
saying, "Only substances on the following list may be
applied by the DPW, or on its behalf";
Under B. Public Notification: 1. The Superintendent will
review need, not renew.
Under BY Public Notification, added Item 2 . "Pertinent
information concerning the herbicides and pesticides used
by the City will be permanently posted in a location, easily
accessible by the public; . . . in or near parks or other public
areas that are sprayed, whenever feasible."
Amendment to Policy
By Comm. Clarke
RESOLVED, That the policy be amended to:
1. Remove Weed Killer 66;
2 . Remove Diazinon; add in its place Bacillus popillae (Milky
Spore) ;
3 . Add Bacillus thurengiensis , and
4 . Limit Trimec or substitutes to use only on golf course.
The amendment failed for lack of a second.
Amendment to Policy
By Comm. Guten erger: Seconded by Comm. Schickel
RESOLVED, That the heading of the D.P.W. Policy for Chemical
Application read: "Re: Policy Statement and Implementation Directive
for the Department of Public Works Use of Herbicides , Insecticides
and Fungicides , adopts the following policy:
Carried Unanimously
Amendment to Policy
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That the Time of Application for Amitrol-T to control
Poison Ivy be changed to read: "When Poison Ivy is visible and/or
in full foliage."
Carried Unanimously
Amendment to Polite
By Comm. Clarke : Seconded by Comm. Gerkin
RESOLVED, That Bacillus Thurengiensis and Bacillus Popillae be added
to the 1 -r.st. of Approved. Substances and Applications , to all,oi,,, for
experimentation.
Carried Unanimously
372 -4- May 11, 1983
Resolution
Main Motion as Amended
Chemical Spraying Regulations
WHEREAS, the Streets & Facilities Committee of the Board of Public
Works , in response to the expressed concerns of residents of the
City, held a public informational meeting on April 7, 1983, at 7: 30
p.m. , in the Common Council Chambers , regarding chemical spraying
procedures, and
WHEREAS, staff of the Department of Public Works compiled a list of
substances and schedule of applications of those substances , and
WHEREAS, the Streets & Facilities Committee recommends adoption of
the policy dated 4/19/83; now, therefore, be it
RESOLVED, That the Board of Public Works hereby adopts said report
and directs that it be made a part of the record.
D.P.W. POLICY FOR CHEMICAL APPLICATION
Re: Policy Statement and Implementation Directive
for the Department of Public Works Use of
Herbicides , Insecticides and Fungicides .
The Board of Public Works , in response to numerous concerns , and
in recognition of the general awareness of Ithacans regarding the use
of herbicides , insecticides and fungicides, adopts the following
policy:
A. Approved Substances and Applications : Only substances on the
following list may be applied by the DPW or on its behalf:
Time of
Name Reason for Use - Location Application
Sevin - 4F Control of tent cater- April
pillars . Used on crabapple
trees along Inlet at West
End; E. Buffalo St. , and
E. Seneca St .
Weed Killer 66 Control of dandelions at Mid-May
Cass Park.
Sevin #5 Aqua Control of Gypsy Moth. End of April -
Willows along Inlet, Cass early May
and Stewart Parks , some
small trees on City Streets .
Amitrol-T Control of Poison Ivy. When Poison Ivy
Creek Bank by High School ; is visible and/
trees at Stewart Park. or in full
foliage
Diazinon Control of Japanese Beetles . Late March -
Cass Park; Lawn in front of early May
D. P.W. Office .
BP and BT - -
Oftanol Control of Japanese Beetles . Mid August -
Early September
Roundup Weed Control As required or
requested
Daconil Fungicide (Golf Course)
PCNB is " "
RP 20619 it it
Chloroneb "
Trimec Insecticide (Golf Course)
(2 4-D, MCPP, Dacthal)
t 7,
c
- 5- May 11 , 19 8 3
B. Public Notification
1 . The Superintendent will review need for and cause the
annual publication of the list of approved substances prior to the
onset of the spraying season, but no later than February 15th.
* (See 2 below)
C. Site Security
1 . The D.P.W. staff are required to coordinate spraying
activity to provide minimum exposure and maximum protection to the
public.
2 . Public access to the locations or sites where applications
are made shall be restricted by cordoning off the specific areas and/
or by the posting of temporary warning signs , said signs to remain
posted for a period of 24 hours after application.
3 . When spraying within one block of a school (including
private and nursery schools) such spraying will not be done while
children are in the school building or within one hour of opening
and closing of said school .
CY) 4 . All persons within the immediate area of spraying
activity who may come into direct contact with the chemical applica-
W tion must be verbally notified before spraying begins .
�[
S. Spraying shall be done in strict compliance with manu-
facturer's recommendations . Factors affecting the decision to spray
shall include, but not be limited to,the following
a. Time of Da - Spraying shall occur during
periods of least public activity, such as
early morning or late evening hours . Spray-
ing will not take place on weekends except
in the case of emergency.
b. Conditions - During_ times of minimal wind
velocity to prevent carry-off.
D. Application of Chemicals
1 . Chemicals will be applied by, or under the supervision of,
licensed personnel only.
2 . All personnel involved in application must be properly
protected and informed, in writing, of the health effects of the
substances being used.
3. A weekly log will be kept by the D. P.W. of where and when,
spraying was done, what substance was used, and for what purpose ,
4 . The D.P.W. will maintain records of all costs related
to pest and weed control , i . e. equipment , materials , labor, etc.
E. Amendments to Approved List of Substances
Substances on the approved list may be added or deleted from
time-to-time as situations warrant . The procedure for amending the
list shall be as follows :
1 . Notification shall be given by the Superintendent to the
Streets and Facilities Committee and the Conservation Advisory Council
for amending the list .
2 . S & F Committee reviews proposed changes and either
approves , approves with stipulations , or rejects the proposal .
3. Upon approval , a resolution of the Board of Public Works
will be recommended and, if passed, the list shall be amended accord-
ingly .
4 . After approval , the Superintendent of Public Works shall
update the list of approved substances and publish this list annually
as previously required.
* 2 . Pertinent information concerning the herbicides and. pesti-
cides used by the City will be permanently posted in a location easily
accessible by the public ; in or near parks or other public areas that
are sprayed, whenever feasible.
3'74
-6- May 11 , 1983
Addition of B. P.W. Meeting of 5/2/83- -Test Program
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That the proposed resolution of 5/2/83 re. Test Program,
be lifted from the table.
Carried Unanimously
WHEREAS, a request has been received by the Streets & Facilities
Committee from Ecology Action and other concerned citizens to consider
the following alternative to chemical control of weeds and pests , on
an experimental basis :
1 . Gypsy Moth Control - discontinue use of Sevin;
selective spraying with Bacillus thuringiensis ;
before spraying conduct professionally supervised
survey of ossi 1 affected trees to determine
extent of problem and need for treatment .
2 . Tent Caterpillar Control - minimal treatment
emphasizing manual control ; as a last resort use
Bt and before spraying conduct professionally
supervised survey of possibly affected trees to
determine extent of problem and need for treatment.
3 . Japanese Beetle Control - use the biological piles ,
Bacillus popillae, in place of Diazinon and Oftanol .
4 . Dandelion Control - discontinue use of 2 , 4-D in
parks ; more frequent mowing of playing fields , if
necessary.
S . Weed control at fences and backstops - manual
clipping, if necessary, instead of herbicides , and
WHEREAS, it is the on-going goal of the DPW to investigate economical
and/or more environmentally sound alternatives ; therefore, be it
RESOLVED, That the BPW hereby supports and directs the DPW to imple-
ment an experimental weed and pest control program, beginning in
1983, that compares the cost and effectiveness of chemical control
versus non-chemical control , including, but not necessarily limited
to, the techniques listed above . The experiment should compare
areas of similar size, intensity of use, and original condition.
Thorough documentation should be maintained, and a report on the
experiment should be presented to the BPW by November 30 , 1983 .
Discussion followed on the floor.
Amendment to Resolution
By Comm. Guten erger: Seconded by Comm. Clarke
RESOLVED, That the phrase, "professionally evaluated" be inserted in
the final sentence of the RESOLVED, following "maintained" .
Carried Unanimously
Main Motion as Amended
A vote on the Main Motion as Amended resulted as follows :
Carried Unanimously
COMMUNICATIONS FROM THE MAYOR:
Public Hearing
Mayor SITaw announced that the Common Council , at its meeting of
May 4 , scheduled a Public Hearing to be held on June 1 , 1983 , at
8 : 15 p.m. , on capital projects being proposed for the City of Ithaca.
Historic Ithaca
Mayor Shaw announced that the City and representatives of the Board
of Public Works have been asked to attend Historic Ithaca' s meeting
on May 12 , 1983 , at which time awards will be made in respect to the
Tioga Street bridge .
- 7- May 11 , 138735
CITY ATTORNEY' S REPORT:
USA Today
City Attorney Tavelli reported he has received 10-15 calls complain-
ing about USA Today newspaper boxes placed around the City. He
commented that he is sympathetic to the complaints and is looking
into it. He said there doesn' t appear to be anything in the City
codes specifically banning or regulating the situation. He reported
that other city's regulations have been ruled unconstitutional by
courts because of the conflict between the First Amendment right of
freedom of the press . He suggested it should be taken up by the
Charter and Ordinance Committee of Council . He said the City can' t
prohibit them, only regulate their use.
Discussion followed by the Board.
Resolution
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That the Board directs the Superintendent of Public Works
to take any and all necessary and proper action to remove the USA
Today boxes from the streets and curbsides , parks and other public
property.
N Discussion followed on the floor.
Lli
Comm. Schickel commented that he feels the boxes could be considered
as littering and there are controls in the code regarding this .
Alderman Banfield and Mayor Shaw inquired if the phrase "proper
action" meant "legal" as advised by our City Attorney. It was under-
stood and agreed that it did.
Supt. Kinsella commented that the ordinances are quite clear; they
don' t mention any specific type of object whatever. He said the
public interest is what he is responding to . He said he sees danger-
ous situations where site distances at intersections are being
blocked; he sees concern that traffic stopping _ in high traffic areas ,
to pull over, will block driveways or traffic flow to get a paper .
He asked if any organization publishing any sort of periodical ,
pamphlet or printed material deems it proper to put up their own
vending machines around any place in the City, what is to stop
religious , non-sectarian organizations or any type of organization
from putting bubble gum machines on the sidewalks with advertisements
on them for their cause? He said he is in a quandry. The law that
we have says the obstruction shall be removed; the sidewalk is con-
structed for pedestrian traffic and not for obstructions on the
sidewalks . The median strip is designed to have a place to place
snow, to allow people to exit their cars off the sidewalk, etc . He
doesn' t think the present implication or use is compatible for common
sense purposes of the law or regulations that he is bound to enforce .
His feeling is that since the Board is directing him to take all
necessary and legal means to do this he will proceed with due noti-
fication to the owners of the property, requesting their removal ,
giving them adequate time for the removal , and advising them that we
can sit down and discuss rules and regulations suggested to the
Committee of the Board and the Board as a Whole to establish a system
for approvals that are common with the interests of the public and
the enforcement of the law. If the deadline is not met, his alter-
native is to ask for their removal , and if that doesn' t take place
the removal will take place with legal due notice .
A vote on the motion resulted as follows :
Carried Unanimously
REPORT OF STAFF:
Proposed Sewage Treatment
City Engineer Lund announced that there will be an Industrial Pre-
treatment meeting on Saturday, June 11 , 1983 . At 1 : 00 p .m. there
will be a tour of the Sewage Treatment Plant , followed by a 2 : 00 p.m.
public meeting .
376 -8- May 11 , 1983
City Engineer Lund announced a Public Hearing concerning the
proposed Sewage Treatment Plant will be held on Wednesday, June 22 ,
1983 , at 7 : 30 p.m. , in the Common Council Chambers .
Feasibility Stud - -H dro ower Plant , Six Mile Creek
City Engineer reporte that t e Halliwell Engineering Associates ,
Inc. are conducting a feasibility study which will be coming back
to the Board for evaluation.
Capital Project Status
City Engineer Lund reported that staff is still working on Capital
Projects Status .
REPORT OF COUNCIL LIAISON:
Stewart Par
Alderman Banfield reported the concerns of several Aldermen concern-
ing Stewart Park. He would like the concerns referred to the Police
Department because it is an issue where the Board's committee and
representatives from the Police Department have to sit down and talk
and try to resolve the problem: inability of parkers to use the
entrances , harassment, litter, parking in the entrances , intimidation
of people who wish to use the park.
Mayor Shaw commented that he would be glad to look into the situation
again; there are a number of steps which have been taken; and
additional steps that can be taken.
The problem was referred to the Streets , Facilities , Parks and Refuse
Committee .
Fall Creek Gorge
Alderman Ban field also asked that the situation in Fall Creek gorge
be referred to the Streets , Facilities , Parks and Refuse Committee .
Comm. Gutenberger responded that it is already being studied by the
committee. Mayor Shaw added that he has asked the Planning Director
to investigate the possibility of obtaining funds for use there.
WATER AND SEWER COMMITTEE:
Award of Contract for Truck
By Comm. Sc is el : Seconded by Comm. Gerkin
WHEREAS, bids were received on April 7 , 1983, for a truck tractor ;
now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the contract
for a truck tractor with gas engine and tandem axle to Royal Ford
of Owego for their bid of $24 , 264 .
Carried Unanimously
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE:
Boat Rental Concession- -Stewart Park
By Comm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, a request has been received from Mr . Bradley Judson to
continue his boat rental operation in Stewart Park for the 1983
season; now, therefore , be it
RESOLVED, That the Board of Public Works hereby authorizes the
Superintendent of Public Works to issue a permit for the same terms
and conditions applicable to the 1982 season, with the additional
stipulation that the concessionaire provide an audited copy of the
financial accounts for the 1983 season and that the City Attorney
review and approve the permit conditions prior to issuance .
Carried Unanimously
-9- May 11 , 1980
South Albany Street Bridge
By Comm. Guten erger: Seconded by Comm. Gerkin
WHEREAS, notification has been received that the NYS DoT has
established a letting date of 5/19/83 for the South Albany Street
and Bridge project over Six Mile Creek, and
WHEREAS, the total local share for the project is established at
$19 , 774 . 00 ; now, therefore, be it
RESOLVED, That the Board of Public Works hereby authorizes the City
Controller to issue payment to the Comptroller, State of New York,
in the amount of $19 , 774 . 00 referencing Contract No. D250509 , South
Albany Street and Bridge over Six Mile Creek, City of Ithaca, Tompkins
County, N. Y. , project identification number 3750 . 3, and be it
further
RESOLVED, That a certified copy of this resolution accompany said
payment and together forwarded to:
State of New York
Department of Audit and Control
(y) A. E. Smith State Office Building
N Albany, New York 12235
LLJ Attention: Contract Approval Section
and a copy of the check and authorizing resolution also be forwarded
to:
Regional Director
NYS Department of Transportation
333 E . Washington Street
Syracuse, New York 13202
Attention: Utility Engineer
Carried Unanimously
FINANCE, PERSONNEL & ADMINISTRATION COMMITTEE:
Audit
By Comm. Stone: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No. 9 of the General Fund accounts of the
Department of Public Works , in the amount of $32 ,911 . 11 , and on
Abstract No. 9 of the Water and Sewer Fund, in the amount of
$342459 .11 , be approved for payment ; it is further
RESOLVED, That bills receivable be held until the next meeting.
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
Leave-of-Absence- -Guy Caroselli
By Comm. Stone: Seconded by Comm. Gerkin
WHEREAS, Guy Caroselli , a bus driver , has requested a leave-of-
absence, without pay, for educational purposes , from 6/27/83 to
8/19/83 , and
WHEREAS, this leave-of-absence has been approved by the Personnel
Department ; now, therefore, be it
RESOLVED, That the Board of Public Works hereby authorizes a leave-
of-absence, without pay, for Guy Caroselli , from 6/27/83 to 8/19/83 .
Carried Unanimously
378 -10- May 11 , 1983
PARKING , TRAFFIC AND TRANSIT COMMITTEE :
Public Informational Meet in- -
By Comm. Clarke: Seconded by Comm. Gerkin
RESOLVED, That a Public Information Meeting be held on May 25, 1983, at
7: 30 p .m. , in the Common Council Chambers , regarding proposed rate
changes for parking meters , parking garages and lots in the Central
Business District area; and be it further
RESOLVED, That the City Clerk be directed to publish notice of said
Hearing.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 6 : 20 p .m.
L
Callista F. Paolangel William R. Shaw, Mayor
Deputy Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS 379
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. May 25 , 1983
PRESENT :
Mayor - Shaw
Commissioners - (6) - Clarke , Gerkin, Gutenberger, Schickel , Stone ,
Walker
ABSENT:
C. C. Liaison - Banfield
OTHERS PRESENT:
Supt. of Public Works - Kinsella
Asst. to Supt. - Dougherty
CLty Controller - Spano
Dep. Controller - Cafferillo
City Engineer - Lund
City Attorney - Tavelli
Dep. Clerk - Paolangeli
Purchasing Agent - Clynes
Exec. Dir. C.D. - Goldwyn
Engineer - Eckstrom
PLEDGE OF ALLEGIANCE :
W Mayor Shaw led all present in the Pledge of Allegiance to the
Q American flag.
Q
MINUTES:
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, That the minutes of the May 2 , 1983 meeting of the Board
be approved as recorded by the Deputy City Clerk.
Carried Unanimously
By Comm. Stone : Seconded by Comm. Schickel
RESOLVED, That the minutes of the May 11 , 1983 meeting of the Board.
be approved as recorded by the Deputy City Clerk.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Parking, Traffic $ Transit Committee
Supt . Kinsella requesteil the a dltion of one item--discussion of
implementation of Transfer Program- - possible resolution..
No Board member objected.
COMMUNICATIONS:
Mayor Shaw referred to a letter from Jack Bonsall regarding the
condition of City Cemetery; copies of the letter had been distributed
to Board members .
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Community Gar ens
Kristina Elmstrom, 101 N. Geneva Street , addressed the Board. regarding
the Community Gardens site at the intersection. of Third and North
Meadow Streets . She requested the installation of a water service
connection to the public supply near the driveway entrance to the site
on Third Street .
Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, That the request for a water connection for the Community
Gardens be referred to the Water and Sewer Committee for review and
report back at the earliest possible date .
Discussion followed on the floor concerning the immediate need for
the water.
A vote on the resolution resulted as follows :
Carried Unanimously
380 - 2- May 25 , 1983
COi`1MNNICATIONS FROM THE MAYOR:
Collegetown Project
Mayor Shaw reported that the Urban Renewal Agency, at its meeting the
day before, had discussions which led to a fairly significant develop-
ment with respect to Collegetown. The Agency recommended to Common
Council that in its meeting June 1 , 1983 it schedule a public hearing
regarding the transfer of the parking lot in Collegetown and the
adjacent unnamed park. He provided an update on the project and the
U.R. Agency's discussions .
Resolution
By Comm. Clarke : Seconded by Comm. Gutenberger
RESOLVED, the Collegetown project item be referred to the Streets ,
Facilities, Parks and Refuse Committee .
Carried Unanimously
Capital Project Review Committee
Mayor Shaw reported that the Capital Projects Review Committee has
met several times and are making progress on the review of the projects .
A public hearing is scheduled for June 1 , 1983 at 8 :15 p .m. in the
Common Council Chambers .
City Cemetery
Mayor Shaw referred to the letter from Jack Bonsall and a personal
visit to his office by Mr. Bonsall concerning the condition of City
Cemetery. Mayor Shaw reported that he had driven through the cemetery
and was appalled at the deplorable state the cemetery is in. He said
some improvement would be made by the annual spring cleaning, but
much more is needed and suggested some things which might be done to
accomplish the work.
Comm. Gerkin suggested that all entrances , except one , be closed to
traffic . Supt . Kinsella was asked to look into the situation and
report back to the Board.
CITY ATTORNEY' S REPORT :
Easements for Sewer Outfall
City Attorney Tavelli reported that negotiations for the two easements
for sewer outfall pipe , with Cornell University and Pierce & Cleveland,
have been concluded.
Resolution
By Comm. Schickel : Seconded by Comm. Stone
WHEREAS, The City of Ithaca is the Agent Municipality, acting on
behalf of itself, the Towns of, Ithaca and Dryden, all as tenants in
common, all jointly associated in the project to construct a sewer
treatment plant (sometimes referred to as the Ithaca Area Wastewater
Treatment Plant) , and
WHEREAS, the said municipality have jointly agreed to construct
facilities for the said project which include sewer outfall pipes which,
by reason of topography and grades in certain locations , must depart
from established highways in order to render proper sewage treatment
service to property owners in the said municipalities , and
WHEREAS, Cornell University and Pierce and Cleveland., Inc . are the
owners of real property where the sewage treatment outfall must cross
or encroach upon private property for the above reasons , and
WHEREAS, in consideration of the benefits to accrue , both community-wi
and to the City of Ithaca, as a result of stabilization of property
values and protection of health; now, therefore , be it
RESOLVED, That the City of Ithaca accept from Cornell University and
Pierce and Cleveland, Inc . , a permanent right-of-way to unter upon,
construct , operate , maintain, repair and replace a sewage outfall pipe
lines and appurtenances or such other facilities in accordance with
official plans and specifications filed originally at the Office of the
CitN- Engineer of the City of Ithaca ; the width of the right-of-way and
the approximate location of the center line are shown on the attached
map ; the center line of the pipe as actually laid shall be the center
-3- May 25 , 19W 1
line of the right-of-way, together with a temporary easement during
the period of original construction over so much of the owner ' s
property as may be necessary for men and vehicles while the said
sewer pipe and appurtenances (or any other facilities specifically
described below) are being installed, which temporary easement is
also shown on the attached map, and be it further
RESOLVED, That the City of Ithaca, as Agent Municipality, pay the sum
of two thousand dollars ($2 ,000) to Pierce and Cleveland, Inc. , and
be it further
RESOLVED, That the City Attorney record said easements in. the Tompkins
County Clerk's Office .
Carried Unanimously
STAFF REPORTS:
Asst. to Supt . Dougherty reported that four students from the
Associate Degree Program at TC-3 had conducted a Systems Analysis
for the Department in preparation of computer installation. He
suggested that it might be appropriate for the Board to present a
resolution in appreciation of their work at the next Board meeting.
Mr. Dougherty was asked to prepare such a resolution for the Board.
(U Mr. Dougherty reported that the Softball Association had purchased
(IJ a ballfield conditioner for use on the ballfields . He suggested a
letter of appreciation to the Association would be appropriate .
Q Supt . Kinsella was asked to prepare a letter of appreciation..
City Engineer Lund reported that there would be safety inspection
of the Water Filtration Plant and the Sewage Treatment Plant in June .
The City Engineer ' s Office has prepared a capital budget item:
Upsizing Water and Sewer System.
Richard Ferrel , Motor Equipment Maintenance Supervisor, addressed
the Board concerning the purchase of a Water & Sewer Tractor replace-
ment. He read a letter to the Board in which he outlined his reasons
for considering the diesel powered engine to be the only way to go .
Discussion followed on the floor.
Resolution
By Comm. Clarke : Seconded by Comm. Schickel
RESOLVED, That the matter of the purchase of a tractor replacement
be referred back to committee for further study.
Carried Unanimously
C)mm. Gutenberger thanked Mr. Ferrel for his report.
City Engineer Lund reported that at the next meeting of the Board
there will be a final pre-treatment update from Barbara Ekstrom.
STREETS, FACILITIES PARKS $ REFUSE COMMITTEE :
Relm ursement of Towing Fees
By Comm. Gutenberger : Seconded by Comm. Clarke
WHEREAS, a request has been received to investigate the towing of
three vehicles owned by the following persons :
Karima Yacoubi , 210 Stewart Avenue
Laurel Guy, 207 Columbia Street
Carolyn R. Fellman, 207 Columbia Street
and
WHEREAS , the Police Chief advises that there is sufficient doubt as
to the enforceability of the 'no parking ' signs at the respective
locations ; therefore , be it
RESOI.,VED, That the Board of Public Works hereby authorizes the re-
imbursement of the towing fees to the owners of vehicles listed above .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
382 -4- May 25 , 1983
Heating System
By Comm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, an investigation has been conducted into the use of infra-
red heating systems for the Streets and Facilities garage/maintenance
area and equipment storage area, and an estimate made of the total
project cost and payback criteria , and
WHEREAS, the project has received the endorsement of the Energy
Commission; now, therefore , be it
RESOLVED, That the Board of Public Works approves such a project
for a total estimated cost of $55 , 000 and forwards its request for
funding and approval to the Budget and Administration Committee of
the Common Council .
Discussion followed on the floor .
A vote" on the resolution resulted as follows :
Carried Unanimously
Request for Payment
By Comm. Gutenberger : Seconded by Comm. Stone
RESOLVED, That a payment request (final) from T. G. Miller Associates ,
p.c . for professional surveying services performed in connection with
the Floral Avenue Improvement Project, be approved in the amount of
$5 , 2500
Carried Unanimously
Award of Bid
Comm. Gutenberger reported that bids were received on May 19, 1983
for furnishing Bituminous Products , Asphalt Concrete , Crushed. Lime-
stone and Transit Mix Concrete .
Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, That the contracts be awarded as follows :
1 . Bituminous Products , items 1 , 2 and 3 , to Cortland Asphalt
2 . Asphalt Concrete, items A through J, to General Crushed Stone
for their bid which includes hauling
3. Crushed Limestone to Cayuga Crushed Stone , Inc. (lone bi_d.der)
4 . Transit Mix Concrete to Cayuga Crushed Stone , Inc. (lone bidder)
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Stewart Park
Comm. Gutenberger reported that the Committee has met to discuss the
problems at Stewart Park and have some ideas which they plan to discuss
with the Police Department in an effort to resolve the problems .
Renaming of Clinton Street
Comm. Gutenberger reported that the committee has discussed this
item and have sent letters to those residents and businesses which
would be affected by a change of street name , informing them of the
existing options and asking for any ideas they may have .
Change in Meeting Time
Comm. Gutenberger announced that the Streets , Facilities , Parks and R usl
Comm. will meet at 8 : 00 p .m. on June 2 , 1983 in the Council Chambers .
The meeting will be a joint meeting with the Charter and Ordinance
Committee of Council to discuss USA Today vending machines . All
Board and Council members are invited.
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE:
Audit
By Comm. Walker : Seconded by Comm. Gutenberger
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 10 of the General Fund accounts of the
Department of Public Works in the amount of $55 , 566 . 25 , and on Abstract
No . 10 of the Water and Sewer Fund in the amount of $15 , 566 . 25 , be
approved for payment. It is further
-5- May 25 , 19083
RESOLVED, That bills receivable be approved and ordered rendered .
Amendment to Resolution
By Comm. Guten erger : Seconded by Comm. Schickel
RESOLVED, That the second RESOLVED read: "RESOLVED, That bills
receivable be approved and ordered rendered, with the exclusion of
any bills relating to the laying and installation of water and sewer
lines . "
Carried Unanimously
Main Motion As Amended
A vote on the Main Motion As Amended resulted as follows :
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
Implementation of Transfer Program
By Comm. Stone : Seconded by Comm. Clarke
WHEREAS, the operations of the Ithaca Transit , East Ithaca Transit ,
Northeast Transit and Ithaca-Dryden Transit (TOMTRAN) , have numerous
passengers who transfer from one system to the other, and
(Y) WHEREAS, it is in the. best interest of City residents and transit
N passengers to receive optimum service from Ithaca Transit ; now,
LJ therefore, be it
RESOLVED, That this Board hereby authorizes the exchange of transfers
Q between Ithaca Transit and the aforementioned transit agencies for a-
six-month trial period from July 1 , 1983 through December 31 , 1.983 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
REPORT SPECIAL COMMITTEES :
Commons Advisor Coor inator
Mayor Shaw announced that a new Commons Advisory Coordinator , Carol
Spence, has been hired and will commence work on June 1 , 1.983,
Six Mile Creek Committee
Comm. Sc ickel announced that the Six Mile Creek Committee will meet.
on May 26 , 1983, at 4 : 00 p.m. in the Conference Room adjacent to the
Council Chambers .
UNFINISHED BUSINESS:
Flow Chart
Comm. Clarke asked about "flow charts" for the committees and citizens
to use in helping to understand the interrelationships with others in
city government.
Mayor Shaw responded that a student is working with Joe Spa.n.o and
staff, among others , in developing an organization chart for the
city.
Recycling Task Force
Recycling Task Force recommendations were discussed. Correspondence
from this Task Force has been referred to the Streets , Facilities ,
Parks and Refuse Committee for their review.
Parking Committee Information Hearing
Comm. Sc is el asked ow the pu lic and interested persons were
notified of the meeting to be held that evening . He said several
people to whom he had spoken seemed to know nothing about the meeting.
Chair Clarke responded that notices had been sent to the agencies
and persons on a list prepared by the Mayor. In addition, a display
ad was run in the Ithaca Journal , it was advertised on the regular
meeting calendar in City Hall , and the information was given to the
media .
384 -6- May 25 , 1983
Water for Community_ Gardens
Comm. ScH-1- el asked if tyre was any way to get a temporary water
supply to the Community Gardens for use the coming weekend. Comm.
Gerkin donated 100 feet of plastic pipe and suggested arrangements
be made to get water to the gardens . Supt . Kinsella will be working
on arrangements .
ADJOURNMENT:
On a motion the meeting adjourned at 5 :45 p .m.
Callista F. Paolangel , Dep. Clerk William R. Shaw,, Mayor
BOARD OF PUBLIC WORYS'PROCEEDINGS
ACCOUNTS RECEIVABLE
MAY 25, 1983
12689 Grace Cascioli G2122 : 31.00
12690 E. .Morrissette & M. Boyar G21.22 3100
12691 Peter L. Klinge G2122 38,00
12692 Ithaca College" G2122 148.18
12693 Hull Hazard Contr. F2144 243.45
TOTAL 491.63
APPRO D BY FINANCE COMMITTEE
i
1540 Judith Carrier A1710 52.82
1541 Ithaca City School Dist. A1710 545.40
TOTAL 598.22
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF !THAC ',, YOPY. 385
Regular Meeting 4 : 00 P .Ai. June 7, 1983
PRESENT :
Commissioners (5) - Gutenberger, Gerkin, Walker. , Schickel , Stone
ABSENT:
Mayor Shaw
Comm. Clarke
OTHERS PRESENT :
Supt. o Public Works Kinsella
Asst. to Supt. - Dougherty
City Engineer - Lund
Spec. Proj . Dir. - Barbara Eckstrom
City Controller - Spano
Dep . Controller - Cafferillo
City Attorney - Tavelli
Eng. Aide - Miller
Aldermen - Schuler, Hoffman, Banfield
Dep. Clerk - Paolangeli
In the absence of Mayor Shaw, the meeting was chaired by Vice-Chair
(y) Schickel .
N
W PLEDGE OF ALLEGIANCE :
V. Chair Sc is el led all present in the Pledge of Allegiance to the
Q American flag .
MINUTES:
By .Comm. Gutenberger : Seconded by Comm- Walker
RESOLVED, That the minutes of the May 26 , 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
SPECIAL ORDER OF BUSINESS :
Award o Award
Supt. Kinsella reported that Historic Ithaca had presented to the
City an award for the excellence of the work on. the Tioga Street
Bridge reconstruction which .resulted in a. project which. meets the
needs of many people. He expressed appreciation. to the departments
in particular Eng. Aide Jim Miller , for the quality of the work done .
He presented the award to Mr. Miller, on behalf of the department,
and expressed his thanks to him.
ADDITIONS TO THE AGENDA:
Water and Sewer Committee
City Attorney Tavelli requested that one item, a resolution modifying
the old sewer easement, be added to the agenda.
No Board member objected.
Streets , Facilities , Parks $ Refuse Committee
Comm. Guten erger requested that Item B be removed as a. resolution
and instead, be presented as a report .
No Board member objected.
SUPERINTENDENT ' S REPORT :
Assistant C ie Sewage Plafit Operator
Supt . Kinsella asked City Engineer Lund to report on the position of
Assistant Chief Sewage Plant Operator, and following that he requested
the appointment of James D. Bower to the position at an annual salary
of $15, 046 .
Resolution
By Comm. Walker : Seconded by Comm. Gerkin
RESOLVED, That this Board approves the appointment of James D. Bower
as Assistant Chief Sewage Plant Operator at an annual salary of
$15 , 046 .
Carried Unanimously
386 -2- June 7 , 1983
Emergency Repair--Six; Mile Creek Wall
City Engineer Lund reported that the Six Mile Creek wall appears to
need more treatment than the existing contract calls for. She
asked O' Brien & Gere to do additional tests , and based on the results ,
there will need to be repair of additional footage which will require
additional funding. In addition, after the Soil Conservation Service
(33CS) have completed their work, there is additional work to be done.
Barbara Lund corime.nted' .that she_tivould _prepare a_ list of .items for. the
Board.
City Engineer Lund also reported on the condition of the R.H. Park ««
slope, and the problems there .
Ramada Tower
City Eng. Lund showed a drawing of the existing structure and the
proposed tower, providing an overview of activities thus far.
Engineering & Utilities Project
City Eng. Lund described the procedure which has been set up for
handling requests concerning projects .
Community Gardens
City Eng. Lund presented an update on the matter of providing water
to the Community Gardens . Water $ Sewer Department is standing by
to provide a permanent connection whenever Community Gardens is ready.
Industrial Pretreatment Program
Special Project Director, Barbara Eckstrom, addressed the Board on
the status of the Industrial Pretreatment Program. She provided the
Board with a list of important upcoming events and described the
purpose of the June 11 , 1983 meeting at 510 First Street , and. what
is planned.
Stewart Park
Asst. to Supt. Dougherty reported on the activities at Stewart Park
during the Ithaca Festival the previous weekend. He said the main
problem seemed to be lack of sanitary facilities and that , before
another year, a procedure would be set up requiring very strict
agreement with the people using the park.
Comm. Stone commented that she had received complaints regarding the
lack of sanitary facilities , in addition to the huge crowd which
apparently needed more supervision than was provided.
Comm. Gutenberger commented that he had talked to John Doyle who
reported that there were many more people than the concession could
take care of- -many more than were anticipated.
Historic Ithaca Award
Liaison Banfield requested that the Planning Department, particularly
Jonathan Meigs and Herman Sieverding , be thanked for the planning and
design -work they did on the Tioga Street Bridge .
WATER AND SEWER COMMITTEE :
Expungement of Penalty Charge
Comm. Walker reported that a—request to expunge a penalty charge for
late payment was received from McGraw House because they claim the
mail was not received in time to avoid it .
Resolution
By Comm. Walker : Seconded by Comm. Gerkin
WHEREAS, the Water $ Sewer Committee has met and discussed this reques
and finds no extenuating circumstances to warrant the expungement of
the penalty;
RESOLVED, That the Board of Public Works denies the request from
McGraw House for expungement of the penalty charge for late payment .
Carried Unanimously
-3- June 7 ?1 198487
Tractor Bids
By Comm. Walker: Seconded by Comm. Stone
WHEREAS, staff has requested a review of the tractor bids received on
April 7, 1983 , and
WHEREAS, the Water & Sewer Committee has met and reviewed the report
submitted by staff on the merits of purchasing a diesel powered truck
tractor with tandem axle , and concurs with same - therefQre ,. be it
RESOLVED, That the prior resolution of May 11 , 1983 be rescinded., Be
it further
RESOLVED, That the contract for supplying one truck tractor diesel_
powered with tandem axle at a price of $35,402 be awarded to Royal
Ford of Owego.
Carried Unanimously
Request for Pa nient--Stearns F Wheler
By Comm. Wa er: Seconded by Comm. Stone
RESOLVED, That a request for payment from Stearns & Wheler for prop
fessional engineering services in connection with the Sewer System
0) Evaluation through April 19839 be approved in the amount of $1.32 . 46.
Carried Unanimously.
N Request for Payment'--Stearns & Wheler
LLJ By-Comm er; Seconded�by-Comm77Tutenberger
RESOLVED, That the following requests for payment from Stearns & Wheler
°Q for professional engineering services in connection, with the Wastewater
Q Treatment Facilities , be approved for payment :
- Basic Services , Phase I . . . . . . . . . . $ 292 . 79
- Basic_ Services , Phase IT . . 101227..12
Drawings and Specifications . . . . . . 48 , 214 , 68
Permits . . . . 804 . 58
Minority Business Enterprise Program . . . 884 . 60
Regulatory Review. . . . . . . . . . 730. 82
Carried Unanimously
Comm . Schickel asked and ]Jr. Kinsella responded concerning the possi-
bility of funding for the project. Mr. Kinsella expects some
communication concerning 'it June 22- 25 .
Modification of Pre-existing Easement
By Comm. Walker: Seconded by, C_o_rqm. Gerkin
WHEREAS, the Board of Public' Works , by resolution approved May, 25 ,
1983, authorized the acceptance of an easement from Pierce & Cleveland,
Inc. for -the construction of a sewer outfall , and
WHEREAS, the SJS has recommended, as a part of said easement, that
the existing easement be modified; now, therefore , be it
RESOLVED, That the Mayor and the City Clerk be authorized to execute
a "Modification of Pre-existing Easement . "
City Attorney Tavelli explained the reason for the resolution. The old
easement will not be discontinued; however, ' it will be modified somewhat .
A vote on the resolution resulted as follows :
Carried Unanimously
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Request for Reimbursement of Towing T3 c .ef—Cha.rges
Comm. Guten erger reporte t at a request has---I een received from
Barbara A. Clark of 913 North Cayuga Street for reimbursement of_
towing and ticket charges assessed against her on May 6 , 1983 . The
request was referred to the Police Department for investigation.
Resolution
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That the request for reimbursement of towing charges be
denied because the investigation showed that the streets were properly
posted and there were no extenuating circumstances involved.
Ca.rr. ied UnanimauSIY
Request for Easement
By Comm. Guten ergr: Seconded by Comm. Stone
14fEREAS, a request has been recei�-ed from the owner of the Ramada Inn
for a permanent easement 3 ft . wide and 91 ft . Ion '
g for that area
388 -4- June 7 , 1983
between the easterly property line and the west edge of the existing
sidewalk, for the purpose of installing structural columns for their
proposed building , and
WHEREAS, staff has advised the Streets & Facilities Committee that
this does not present a problem for maintenance of the street, nor
does it limit access by the public ; therefore , be it
RESOLVED, That the Board of Public Works hereby authorizes the Mayor
to sign the appropriate easement in conformity with existing regula-
tions of the Board of Public Works , and be it further
RESOLVED, That said easement shall contain adequate provisions for
insurance, maintenance, accessibility and reversionary clauses .
Discussion followed on the floor. William Downing, architect , and
Walter Wiggins , Ramada owner, were present at the meeting to answer
questions of the Board.
A vote on the resolution resulted as follows :
Ayes (4) - Gutenberger, Stone , Walker, Gerkin
Abstention (1) - Schickel
Absent (1) - Clarke
Carried
Merrygprbund at Stewart Park
Comm. Gutenberger reported that the committee has more work to do
on this item before it will be ready to bring to the Board. He
therefore requested that this item be removed from the agenda.
Newspaper Vending Machines
Comm. Gutenberger reported that his committee had had a joint meeting
with the Charter and Ordinance Committee of Council concerning the
vending machines ; an informational meeting will be held jointly by thy'"
two committees on June 9 , 1983 , at 8 : 00 p .m. in the Council Chambers ;
the committees and the City Attorney will continue working on the
Mr . Gutenberger hopes to have something to bring back to the Board soon.
West Clinton Street Renamin
Comm. Gutenberger r.eporte t at he had received a -couple of responses
to the inquiry sent out , and would like to wait a couple of more weeks
to see if there would be additional replies .
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE:
Audit
By Comm. Walker : Seconded by Comm. Gutenberger
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No . 11 of the General Fund accounts. of the Depart-
ment of Public Works in the amount of $14 , 201 . 83 , and on Abstract No . 11
of the Water and Sewer Fund in the amount of $15 , 702 . 09 , be approved
for payment.
Carried Unanimously
Appointments and Promotion
By Comm. Walker : Seconded by Comm. Gerkin
RESOLVED, That the Board approves the promotion of David R. Hoaglin
to Auto Mechanic Helper in the Streets & Facilities Division at $5 .00,, ,
per hour, effective June 12 , 1983 ; the appointment of Carlton H. Smit;
as an Auto Mechanic in the Streets and Facilities Division at $5 . 57
per hour, effective June 6 , 1983 ; and the appointment of Douglas
Letson as an Auto Mechanic in the Streets and Facilities Division at
$5 . 57 per hour, effective June 13 , 1983 .
Carried Unanimously
PARKING, TRAFFIC & TRANSIT COMMITTEE :
Supt . Kinsella report: that e a met with the DIBA. A study
committee has been formed, and he is setting up a meeting at 4 : 00 p .m.
on June 16 , 1983 for the Streets , Facilities , Parks & Refuse and
Parking & Traffic Committees to meet to discuss parking , The meeting
will be held in Mr. Dougherty ' s office .
- 5- June 7 s 7.918 9
Vice Chair Schickel reported that the DIBA will be meeting at 9 : 00 a.m.
on June 9th in the Conference Room of the First National Bank, and
would appreciate having Board members attend.
Executive Session
By Comm. Stone : Seconded by Comm. Walker
RESOLVED, That the Board adjourn into Executive Session to discuss
a personnel matter .
Carried Unanimously
Water and Sewer Committee_ Meeting
Supt. Kinsella announced that the Water & Sewer Committee will meet.
on Wednesday, June 15 , 1983, at 7 :00 a.m, in his office .
The Board adjourned into Executive Session at- 5 :05 p.-m. ,,Vo, discuss
pers,onnel''matters "and, reconvened in' Regular Session at 5 :1.8 p .m.
ADJOURNMENT:
On a motion the meeting was adjourned at 5 : 20 p .m.
C
W
Q
al ista F. Paolangel , Dep. Clerk 'Ceral,d P . Schiic el , V. C aar �
BOARD OF PUBLIC WORKS PROCEEDINGS 391
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. June 22 , 1983
PRESENT:
Mayor - Shaw
Commissioners (4) - Gerkin, Gutenberger, Schickel , Walker
ABSENT :
Commissioners (2) - Clarke , Stone
OTHERS PRESENT :
City Controller - Spano
Dep. Controller - Cafferillo
Supt. of Public Works - Kinsella
Asst. to Supt . of P.W. - Dougherty
City Engineer - Lund
City Attorney - Tavelli
Dep. Clerk - Paolangeli
Purchasing Agent - Clynes
Aldermen (2) - Banfield, Hoffman
PLEDGE OF ALLEGIANCE :
Mayor Shaw le all present in the Pledge of Allegiance to the American
Ld flag.
MINUTES:
Q By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the minutes of the June 2-Z, 1983 meeting be approved
as recorded by the Deputy City Clerk. 7 W)
Carried Unanimously
ADDITIONS TO THE AGENDA:
Streets , Facilities , Parks $ Refuse Committee
Supt. Kinsella requested the addition oT a resolution concerning
Six Mile Creek funding.
No Board member objected.
COMMUNICATIONS:
City Cemetery
Mayor Shaw reported having received another letter expressing concern
over the condition of City Cemetery. He expects to receive a written
report from Supt. Kinsella regarding summer activities to be done to
improve it; some temporary improvements have been made .
COMMUNICATIONS FROM THE MAYOR:
S96-p
piiig carts
Mayor Shaw reported briefly on a meeting held the previous day with
retail grocers , DPW, civic associations , police and Chamber of Commerce
to discuss the issue of shopping carts around the city. He commented
that he hopes to report back to the board very soon on progress being
made .
Introduction of Employee
City Engineer Lund introduced Jim and Becky Bower to the Mayor and
the Board. Mr. Bower has recently been appointed as Asst. Chief
Sewage Treatment Plant Operator.
REPORT OF CITY ATTORNEY:
Leases
Ci yt Atty. Tavelli reported that a meeting with John Murphy will
occur on Monday, June 27 , 1983 , after which he will be able to report
back ors the county leases of city property.
REPORT OF SUPERINTENDENT :
Plum ing in
Supt . Kinsella reported that he is preparing a resume of a meeting
regarding plumbing inspections and the problems of enforcement and
procedural matters on enforcement . He expects to get it to the board
for its next meeting.
392 - 2- June 22 , 1983
DIBA Meetings
Supt . Kinsella reported having met with the DIBA on two occasions
and receiving a copy of their recommendations which Parking, Traffic,
and Transit Committee have been looking at . He said he will be re-
questing a meeting with that committee to prepare specific recommenda-
tions for parking regulations , revisions and rate changes .
CITY ENGINEER' S REPORT:
Six Mile Creek Retaining Wall
City Engineer Lund referred to a resolution later in the agenda, ex-
plaining the reason for the resolution requesting additional funding.
Industrial Sewage ;
City Engineer Lund reported having had a meeting with major local
industries regarding industrial sewage. There will be additional
meetings . The intent is to give industry the opportunity to re-
clarify the processes at their plants . Also , they are requested to
furnish drawings of their plant operations , information concerning
their anticipated waste, and a list of key people to contact, if
necessary.
Ithaca Watershed
City Engineer Lund referred to the death of David Nosanchuk at the
watershed. The watershed is a very difficult place to police; in fact,
the Sheriff's Deputy had been there only minutes before to clear the
area. In the future the Sheriff' s Department will issue Accusatory
Instruments and Appearance Tickets to violators .
Total Energy Pro ram
City Engineer Lun reported that the department has put together a
Total Energy Program, and explained the program briefly. -Proposed Sewage Treatment Plant
City Engineer Lund reported t at the department would conduct their ,
final industrial pre-treatment hearing that evening.
Community Gardens
City Engineer Lund announced that the Community Gardens Dedication
would be held on Saturday, June 25th, at Noon.
Capital Projects
City Engineer Lund reported that a 10-year plan for replacing the
30 miles of sewer lines is being worked on.
Discussion followed on the floor with respect to Ithaca Watershed.
Six Mile Creek Watershed Committee
Comm. Sc is el reported that t e committee has met 4 or 5- times and
have been going through a list of activities happening there , talking
about whether or not they should be happening. The general consensus
of the committee is that there should be less activity in the area,
no swimming in any part of the area. Hopefully a preliminary report
will be made in the near future.
Since the accidental death of David Nosanchuk a couple of possibilities
have come up which will be discussed at the next meeting on July 6,
1983 .
Floral Avenue
Comm. Sc is el asked City Engineer Lund for the schedule of the Flora]
Avenue project. Miss Lund responded that Ken Baker is reviewing the
specs and the job should be put to bid in a week or so . The project
will last 45 days .
Comm. Walker asked if the Board will be involved in reviewing the
design plans . City Engineer Lund said copies are available in her
office if the board would like to review them.
-3- June 22 , 199 3
WATER AND SEWER COMMITTEE :
Conrail--Purchase of an Easement
By Comm. Sc is el : Seconded by Comm. Gerkin
WHEREAS, Conrail has requested the City to consider the purchase of an
easement at a price of $2 , 940 for the following rental agreements which
the City presently holds :
30" sewer crossing at Cascadilla Street - #14-439310
6" water line in the vicinity of Third. Street #14-439310-2
36" sewer crossing at Court Street - #14-4394786
and
WHEREAS, the annual fee for these agreements is $147 ; therefore , be it
RESOLVED, . That the Superintendent of Public Works and the City Attorney
be hereby authorized to complete said transaction for the Mayor ' s
signature .
Discussion followed on the floor.
Tabling Resolution
0) By Comm. Sc ickel : Seconded by Comm. Walker
(Y) RESOLVED, That the matter of purchasing an easement from Conrail be
(v tabled for review of the City Attorney and Supt. of Public Works .
W Carried Unanimously
Q Badger Meter Company - Bid Award
Comm. Sc is e1 reported that bi s were received on June 16 , 1983 for
furnishing water meters as shown on the attached bid sheet.
Resolution
ByComm. 9chickel : Seconded by Comm . Gerkin.
RESOLVED, That the contract for supplying water meters be awarded to
Badger Meter Co . for their low bid prices on items 1 through 7 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
McGraw House - Expungement of penalty on bill
By Comm. Schic el : Seconded by Comm. Germs
WHEREAS, the Water & Sewer Committee has reconsidered the request for
expungement of the late payment penalty assessed against McGraw House ,
and
WHEREAS, there is sufficient indic,a tJ on that: the previous mpg j 7.ang
address may have been contributory to failure to receive a bill ;
therefore, be it
RESOLVED, That the Board hereby rescinds the previous resolution of
June 8, 1983, which denied this expungement , and be it fur. ther.
RESOLVED, That the Board approves the expungement of the late payment
penalty charge against McGraw House .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (3) - Schickel, Gerkin, Walker
Nays (2) - Gutenberger, Mayor Shaw
Motion Defeated for ].acl<
of Majori-ty vute -.of -four.
Request for Payment- -Stearns & Wheler
By Comm. Sc ickel : Seconded by Comm. Walker
RESOLVED, That payment requests from Stearns & Wheler for professional
engineering services in connection with the design of additions and
modifications to the Wastewater Treatment Facilities , be approved as
follows :
394 -4- June 22 , 1983
- Drawings and Specifications . . . . . . . $28 , 784 . 66
- Permits . . . . . • • • - • • . . . 664 . 96
- Minority Business Enterprise Program. . . . 225 . 93
- Regulatory Review . . . . . . 2 , 974 . 88
- Geotechnical Services . . . . . . . . . . . • 3, 708 . 55
Carried Unanimously
Request for Pa ment--Stearns Wheler
By Comm. Schickel : Seconded y Comm. Walker
RESOLVED, That payment requests from Stearns $ Wheler for professional„.
engineering services in connection with the industrial pre-treatment
program, be approved as follows :
- Basic Services , Phase I . . . . . . . . . . $ 294 . 78 * '
- Basic Services , Phase II . . . . . . . . . . 5 , 307 . 75
Carried Unanimously
Special Joint Subcommittee
Comm. Schickel reported that the SJS had met the previous Monday
evening at which time it was announced that the new priority list
for 1984 will be out the end of the month. It is hoped that the
project will be above the funding line .
Comm. Schickel announced that the Water and Sewer Committee will hold
a Public Hearing on the Sewage Use Ordinance draft that evening at
7 : 30 p .m. in the Common Council Chambers . He expressed the hope that
the Board will attend the meeting.
Comm. Gerkin expressed appreciation to the Engineering staff for the
time spent on the "open house" held a few Saturdays ago.
Carousel- -Stewart Park
Comm. Gutenberger reported that Mr. Montgomery May has purchased the
carousel at Stewart Park from the Cataldo Estate . Staff supports the
maintenance of the carousel at the park as an important attraction fob"
the public. Mr. May has asked the Board to waive a $400 annual permit
fee and reduce it to $1 . 00 per year for a three year period to allow _
the monies to be invested back into the rehabilitation of the carousel
to a safe and attractive condition.
Resolution
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That a permit be issued to Mr. Montgomery May for a fee of
$1 . 00 for 1983 , with the intention of continuing the fee annually for
$1 . 00 for 1984 and 1985 . Be it further
RESOLVED, That an insurance certificate in the amount of $500 ,000 be
required by the permittee naming the City as also insured. Be it
further
RESOLVED, That the Board of Public Works hereby authorizes the Super-
intendent to issue said permit to Mr . Montgomery May under the terms and
conditions necessary for the safe operation and maintenance of the
carousel .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (4) - Shaw, Gutenberger, Schickel , Gerkin
Nay (1) - Walker
Carried
Rental of Space in Tin Can
By Comm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, a request has been received from Alan D. Stewart and Esther
Gowan representing the School of the Finger Lakes , to rent 1 ,400 sq .
ft. of classroom space in the east wing of the Tin Can Building , and
WHEREAS, the Superintendent of Public Works and the Director of the
Youth Bureau support the use for classroom space at an annual rental
of $6 ,400 for the period of September 1983 through June 1984 . There-
fore,, be: it
-5- June 22 , lA s�s5
RESOLVED, That the Board of Public Works hereby authorizes and approves
the preparation and signing by the Mayor of a lease agreement to be
prepared by the Superintendent and the City Attorney.
Discussion followed on the floor.
Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, That the resolution be withdrawn and that Supt. Kinsella put
out to bid the space in the east wing of the Tin Can. Rent will
include heat and basic custodial services . Minimum bid accepted will
be $6,400 .
Carried Unanimously
W. Clinton Street--Si na e
By Comm. Gutenberger.: Seconded by Comm. Gerkin
WHEREAS, the Superintendent of Public Works has canvassed property
owners and tenants of the 700 block of the west portions of West
Clinton Street regarding their input on signage of said street, and
(� WHEREAS, all responses received to date indicate that the desire is to
(Y) not change the name of West Clinton Street and suggestions were made
for possible improvement of informational signing for the approaching
W traffic; therefore, be it
Q RESOLVED, That the Board of Public Works hereby requests the Super-
intendent to review appropraite options for improving informational
signage in that area and implement additional posting as may be re-
quired to provide appropriate identification and directional assistance
to the motorist.
- - - - Carried Unanimously
Rental Agreement
By Comm. Gutenberger : Seconded by Comm. Walker
WHEREAS, the City presently holds rental agreement #4393911 for a
48" storm sewer crossing Conrail tracks at an annual fee of $48 .00 ,
and
WHEREAS, Conrail has requested the City to consider the purchase of a
deed of easement at a price of $960 ;
RESOLVED, That the Superintendent of Public Works and the City Attorney
be hereby authorized to complete said transaction for the Mayor 's
signature.
Resolution
By Comm. Gutenberger: Seconded 1)y Comm. Walker
RESOLVED, That the resolution concerning the rental agreement be
tabled.
Carried Unanimously
Public- Hearing--Sidewalk Repairs
By Comm. Gutenberger: Seconded by Comm. Gerkin
WHEREAS, the annual sidewalk inspection program has commenced for
1983, and second notices are required to be mailed by the Department
of Public Works to delinquent owners of property regarding repair or
replacement of sidewalks ;
RESOLVED, That August 10 , 1983 , at 4 : 00 p .m. be established as the
date for a public hearing on sidewalks at which time the owners of
property receiving a second notice will be given an opportunity to
show cause before this Board of Public Works why the sidewalk abutting
their premises should not be repaired by the City at the owner ' s
expense and the expense thereof collected in accordance with Section
5 . 30 of the City Charter.
Carried Unanimously
Six Mile Creek- -Funding
By Comm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, engineering inspection conducted during May, 1983 of Six Mtle
Creek retaining wall between Station 0 ,+ 52 and 6 + 95 revealed approxi-
mately 2 , 920 sq. ft . requiring concrete patching , and
F�
396 -6- June 22 , 1983
WHEREAS, the original contract listed only 1 ,650 sq . ft. for same , an
additional 1 , 270 sq. ft . of retaining wall requires funding of
approximately $32 ,000 , and
WHEREAS, other contract modifications require an additional $18 ,000 ,
and
WHEREAS, potential instability of the south slope adjacent to Six 'Mile
Creek threatens flow of the creek and structural stability of recently
repaired Six Mile Creek retaining wall , the City of Ithaca entered ,.
into an agreement with RHP, Incorporated, owner of the south slope , of
June 13, 1983 to act as conduit for receipt of federal monies to. the
amount of $14 , 000; therefore, be it
RESOLVED, That an additional $50 ,000 be authorized for funding, (not
reflecting the RHP $14 ,000) the Six Mile Creek Wall repairs , and
that the .matter be referred to the Budget and Administration Committee
and the Common Council for action.
Discussion followed on- the floor. City Engineer Lund described the
conditions leading to the request for additional work.
Deputy Controller Cafferillo explained to the Board the process - of
obtaining funding for the project .
City Engineer Lund answered questions of the Board.
It was agreed that the Board would reconvene June 27 , 1983 , at 7 : 30 a.m.
to further discuss Six Mile Creek funding.
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Au lt .
By Comm. Walker: Seconded by Comm. Gerkin
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No. 12 of the General Fund accounts of the Departm,"'*t
of Public Works in the amount of $78 ,043. 25 , and on Abstract No . 12 o
the Water and Sewer Fund in the amount of $8 ,693. 51 , be approved for
payment. It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
RECESS:
The Mayor recessed at 6 : 35 p.m. and the meeting will reconvene at
7 : 30 a.m, on Monday morning, June 27 , 1983 .
'RECONVENED MEETING :
The meeting was reconvened at 7 : 30 a.m. on June 27 , 1983 .
PRESENT:
Commissioners (3) - Gerkin, Schickel , Walker
OTHERS PRESENT:
City Engineer - Lund '
Dep . Controller = Cafferillo
Engineering Aide - J. Miller
Dep . Clerk - Paolangeli
Contracting Officer - SCS - Keith Reese
Project Engineer SCS - Gary Page
No quorum was present at 7 : 30 a .m. Comm. Schickel asked that the
meeting proceed without a quorum so that City Eng. Lund and Dep .
Controller Cafferillo could answer questions .
Questions and answers period followed.
ADJOURNMENT: A,
The meeting adjourned at 8 : 15 .f.m. 0)
Callista F . Paolangeli Dep . Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
June 22, 1983
12694 J. Barney,P. Grossman F2144 16. 55 G2122 11.04
12695 Tom Newton F2144 321.00
12696 J.C. & Ruby Allen F2144 98.89 G2122 101.40
12697 Investment Portfolio F2144 17.66 G2122 11.77
12698 Investment Portfolio F2144 14.09 G2122 9.39
12699 Barry Edmonson G2122 31.00
12700 Robert Weidmeir F2144 131.43 G2122 131.43
TOTAL WR 599.62 TOTAL 296.08
TOTAL $895.65
APPROVE BY NA CE COMMITTEE
117 1- - — -
1543 Robert Flannery A1710 20.00
1544 Chien & Kao Ko Jenn Cheng A1710 25.00
1545 Jason Fane A1710 30.00
1546 Frank Flannery A1710 25.00
1547 Ricardo Humerez A1710 25.00
1548 Quality Rentals of Ithaca A1710 25.00
1549 Robert Simms A1710 91.35
1550 New York State Electric & Gas Corp. A2560 171.00
TOTAL 412.35
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
July 13, 1983
1551 Robert Flannery A1710 20.00
1552 Raymond H. Cypress A1710 20.00
1553 J. W. Carey A1710 25.00
1554 Bill Avramis A1710 25.00
1555 Carl Carpenter A1710 25.00
1556 Mr. Mazurkiewez A1710 25.00
1557 William P. Sullivan Jr. A1710 25.00
TOTAL $ 165.00
APPROVED B FINANCE COMMITTEE
1
r
1
BOARD OF PUBLIC WORKS PROCEEDINGS
t
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 p.m. July 13, 1983
PRESENT:
Mayor - Shaw
Commissioners (6) - Clarke , Gerkin, Gutenber.ger, Schickel , Stone
Walker
ABSENT:
Supt, of Public Works - Kinsella
OTHERS PRESENT:
City Controller - Spano
City Engineer ° Lund
Asst, to Supt. Dougherty
Purchasing Agent - Clynes
Deputy Clerk - Paolangeli
City Attorney - Tavelli
Aldermen (3) - Banfield, Hoffman, Holman
PLEDGE OF ALLEGIANCE:
Mayor Shaw led all present in the Pledge of Allegiance to the American
flag.
LLI MINUTES:
Q By Comm. Gerkin: Seconded by Comi. Stone
,Q RESOLVED, That the Minutes of the June 22, 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
Executive Session
By Comm. Walker : Seconded by Comm. Clarke
RESOLVED, That the Board adjourn into Executive Session. following
New Business , to discuss a personnel natter.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Streets , Facilities, Parks $ Refuse Committee
Comm. Guten erger requested the a ditoli of a. possible resolution
concerning speed limits in City Parks .
No Board member objected.
COMMUNICATIONS:
Clinton Street West Relocation
Mayor S aw rie ly summarized the contents of a letter received by
the Board from T. J. Maguire of Maguire Ford, Inc. , which corpora-
tion is in the process of building a new facility at the corner of
South Meadow Street and West Clinton Street . Mr. Maguire expressed
concern that toe new West Clinton Street Project will not be completed
by October, 1983, which is the date the new facility is expected to
be occupied. Mayor Shaw said he would ask the City Engineer for an
update as to whether the project was on target , timewise, so that he
could respond to Mr . Maguire ' s letter .
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Penalty on Water Bill
Ed Austin of 104 Williams Glen Road, addressed the Board on behalf of
his wife , Doris T. Austin, concerning a loo penalty imposed on a
water bill . Mr. Austin stated that the bill and check had been
deposited in a Post Office box in sufficient time to reach the
Chamberlain's Office before the due date . However, it was not re-
ceived timely and was returned to Mr . Austin stating that it was not
acceptable because of the late arrival date . The Chamberlain's Office
suggested that the matter be taken up with the Post Office , which was
done . Mr. Austin had in his possession a letter from the Ithaca Post
Master apologizing for the delay in processing of the letter. Mr.
Austin requested that such letter be considered by the City and that,-
the 10% penalty not be imposed.
4
398 -2- July 13 , 1.983
The request was referred to the Water and Sewer Committee for review
and report back at the next meeting of the Board.
REPORT OF CITY ATTORNEY:
Leases
City Attorney Tavelli reported that he is still working on the. matter
of the leases with the County on Fourth floor facilities at City Hall .
He expects to have something to report at the next Board meeting.
REPORT OF ASST. TO SUPERINTENDENT :
DEC Report
Asst. to Superintendent Dougherty stated that the DEC New York State
Draft Priority List had been received and that the Ithaca Sewage
Treatment Plant project was above the funding line . Mayor Shaw gave
an update on the treatment plant project, especially the money amounts .
involved and what those figures mean to the City. The Mayor also
stated that there will be three public hearings on the sewage treatment
plant, the first of which will be on July 27th.
Speed Limit in City Parks
Asst. to Superintendent Dougherty mentioned that an item that had been
tabled by Common Council regarding speed limit in city parks would be
_ discussed later in the meeting.
CITY ENGINEER' S REPORT:
Six Mile Creek
City Engineer Lund reported that additional funding for the Six Mile
Creek project had been approved and would be funded through Bond
Anticipation Notes .
Industrial Sewage
City Engineer Lund reported that meetings had been held with Morse
Chain and Cornell University with reference to industrial sewage .
She stated that the meetings had gone very well .
Ithaca Watershed
.City Engineer Lund reported that the City is actively working with
the Sheriff' s Department to keep people out of the watershed area .
She stated that the tree has been cut down and should be hauled away
very soon.
City Engineer Lund also gave brief reports on the Energy Program,
Wastewater Treatment Plant and Engineering and Construction Projects .
REPORT OF COUNCIL LIAISON :
Light at State Street and Stewart Avenue
Alderman Banfield reported that Alderman Schuler was concerned about
the blinking light at Stewart Avenue and State Street. There are
traffic jams in that intersection due to traffic coming out and not
knowing how to get to Route 79 . Alderman Banfield asked if a sign
could be put up showing , the direction to Route 79 .
Mayor Shaw suggested that the matter be referred to City Engineer
Lund so that she might contact the _State about the possibility of
erecting a Route 79 sign.
Tin Can/Markles Flats
Alderman Banfield reported that the Facilities Committee has received
correspondence from the Ithaca School District that it is not inter-
ested in a swap of the Tin Can building for the Markles Flats buildini
However, the District would entertain the idea of selling Markles Fla-
to the City. An architect has been engaged by the City to figure the
approximate cost of renovation of the Markles Flats complex for Youth
Bureau purposes . The money for said architectural work was appropria-
ted by Common Council at the June meeting . The architect should have
the figures by August 15th. The Facilities Committee will then take
those figures and weigh them to see whether it would be best to reno-
vate the Markles Flats complex or to purchase it and also to weigh the
advantages to the Youth Bureau and the City against the renovation
costs of the Tin Can (which figures the City already has) . Alderman
Banfield will report back to the Committee at a later meeting.
-3- July 13 , 199911)
COM1%1UN I CATIONS FROM THE MAYOR:
Stewart Park Patrol
Mayor Shaw reported that the Police Department has increased its
patrol of Stewart Park. It has been reported that because of in-
creased patrols the complaints have been reduced. The Mayor stated
that the increased patrols will be continued on an experimental basis
to see what kind of positive results are reported.
Hydropower
Mayor Shaw reported that the Committee has had meetings with staff
on hydropower. The committee expects action next month on the license
application for Fall Creek. Contact has been had with FERC and the
project is moving along on schedule .
Six Mile Creek
Mayor Shaw reported that by Monday, July 18th, the City should have
the first half of the report back from Halliwell , our consultants ,
on Six Mile Creek. Halliwell will be in Ithaca on Wednesday, July
27th, to present to the Planning and Development Committee of Common
Council, as well as the public, its preliminary findings in the Six
Mile Creek area.
(Y) Route 96
N Mayor Shaw gave a brief summary of the meeting that had taken place
W just before the Board meeting concerning Route 96. He was very
Q pleased with the preliminary plans within the City, both Phase I and
Q Phase II , in that fewer houses and businesses will be taken than. had
originally been anticipated. Actually, there are no major changes
in the plans from earlier designs .
WATER AND SEWER COMMITTEE:
Request for Payment--Stearns $ Wheler
By Comm. Schickel : Seconded y Comm. Stone
RESOLVED, That a request for paymei i. from Stearns & Wheler, for pro-
fessional engineering services in connection with the Sewer System
' Evaluation Survey, be approved in the amount of $122 , 58 .
Carried Unanimously
Award of Bid
Commi:sszaner Schickel reported that bids were received on July 1 ,
1983, for supplying ductile iron pipe .
Resolution
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, That the contract for supplying ductile iron pipe be
awarded to Griffin Pipe Products , for a total bid price of $11 , 820 . 24,
for Items 11 7 and 3,
Carried Unanimously
Six Mile Creek
By Comm. Schickel : Seconded by Comm. Gerkin
WHEREAS, engineering inspection conducted during May, 1983, of Six
Mile Creek's retaining wall between Station 0+52 and 6+95 revealed
approximately 2 ,920 sq. ft . requiring concrete patching, and
WHEREAS, the original contract listed only 1 ,650 sq. ft. for same ,
an additional 1 , 270 sq. ft. of retaining wall requires funding of
approximately $32 ,000 , and
WHEREAS, other contract modifications require an additional $18 ,000 ,
and
WHEREAS, potential instability of the south slope adjacent to Six
Mile Creek threatens flow of the creek and structural stability of
recently repaired Six Mile Creek' s retaining wall , the City of
Ithaca entered into an agreement with RHP, Incorporated, owner of the
south slope , on June 13, 1983, to act as conduit for $14,000 or 200
from RHP, Incorporated. Therefore , be it
RESOLVED, That an additional $50 ,000 be authorized for funding, not
,reflecting the RHP $14 ,000, the Six Mlle Creek Wall repairs . This
funding was approved by the Common Council at their meeting of July 6,
1983.
400
-4- July 13, 1983
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Stewart Park Master Plan
Comm. Gutenberger reported that his Committee on the Stewart Park
Plan had had three or four good long meetings . A lot of ideas have
been discussed and at the present time the Committee is preparing
an RFP request for proposal to send out to architects and other
people who would be involved in the design and improvements of the
park, He stated that proposals should be back by the end of August
and, hopefully, the Committee would have something more definitive
to present to the Board in the next six weeks , as well as some cost
estimates . Comm. Gutenberger mentioned some of the improvements that
are included in the project.
. Mayor Shaw mentioned that if cost estimates come in too high, perhaps
the Planning Department can be helpful on certain aspects of the
project.
S"id'ewalk "Cons"truct"ion Bid
Comm. Gutenberger reported that bids were received on July 7th for
.sidewalk construction under the City of Ithaca, s- sidewalk program,
Res:olutlon
Comm. utenberger; Seconded by Comm. Walker
RESOLVED, That the contract for providing sidewalk construction
services under the City of Ithaca!s sidewalk program be awarded to
$ J Construction, of Waverly, for the bid prices they submitted.
Discussion followed on the floor.
A vote on the resolution resulted as follows ;
Carried Unanimously
'Award 'cif Bid—Manhole Adjustment Rings
Comm.. tauten erger reported that bids were received on July, 12 , 1983,
for manhole-` adjustment rings.
Resolution
By Comm Gutenberger; Seconded by Comm. Schickel
RESOLVED, That the contract for providing manhole adjustment rings
for use by the City be awarded to National Utility Products Co . , the
r only bidder, for the total bid price of $5 ,180 . 00 .
i.
k
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Floral Avenue Project
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That the Board of Public Works authorizes the department to
solicit bids for the reconstruction of approximately one mile of high-
way (Floral Ave. ) from City line northerly to -the "Octopus ," with a
bid return date of August 4, 1983 .
Comm. Schickel commented that he wondered if the project is ready to
be put out to bid.
r
Discussion followed on the floor. City Engineer Lund responded to
Comm. Schickel and at the request of Mayor Shaw, itemized the add -on
options that will go out with the bid,
A vote on the resolution resulted as follows :
Carried Unanimously
i
City Parks Speed Limit
Comm, Gutenberger reported that the -Charter F, Ordinance Committee .
had reviewed the request for the speed limits to be raised in city
parks , and after discussing the problem, had tabled the matter,
City Attorney Tavelli advised that the Board of Public Works should*A'>
set the speed limit ; that it is not necessary to be done by ordinance.
x
-5- July 13, 1931
Resolution
By Comm. Gutenberger : Seconded by Comm. Clarke
WHEREAS, D.P .W. staff and the B.P.W. considered safety, reasonableness
and compatibility with state park speed limit in recommending that
city park speed limit be raised to 15 m.p .h. , be it
RESOLVED, That this Board reaffirms its desire to raise said speed
limits to 15 m.p .h.
Discussion followed on the floor. A vote on the resolution resulted
as follows:
Carried Unanimously
Announcement of Meeting
Comm. Guten erger announced that the next meeting of Streets , Facili-
ties , Parks $ Refuse Committee would be held on. July 21 , 1983 at
4 : 00 p.m. in the Superintendent' s Office .
FINANCE, PERSONNEL & ADMINISTRATION COMMITTEE :
Au it
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That bills audited and approved by the Finance Committee
as listed on Abstract No. 13 in the amount of $24 ,169 . 17 (General
Fund) and on Abstract No . 13 in the amount of $13,494. 15 (Water &
W Sewer Fund) , be approved for payment. It is further
Q
Q RESOLVED, That the bills receivable be approved and ordered. rendered.
Carried Unanimously
Appointment- -George A. Wood, Jr.
By Comm. Walker : Seconded y Comm. Stone
RESOLVED, That George A. Wood, Jr. be appointed Laborer in the Streets
$ Facilities Division at $4 . 46 per hour, effective July 6 , 1.983 .
Carried Unanimously
Patchin 'and Lineal Foot Rates-Water & Sewer 'Tines
City Engineer Lund explained that the patching c a=ge should be a
totally separate charge . Discussion followed on the floor, There
appeared to be a difference of understanding regarding the resolution
and the reasons behind it. It was felt that it should be reviewed.
further in committee .
The matter of patching and rates was referred back to the Water and
Sewer Committee for further study and report back.
PARKING, TRAFFIC & TRANSIT COMMITTEE :
Par ing- -Central Business District
Comm. Clarke�reported that t ere will be a report presented on. the
Central Business District- -both parking garages and meters , and. recom-
mendations of the committee , at the next meeting of the 'Parking, Traffic
and Transit Committee on July 27 , 1983 at 3 : 00 p .m. Following that,
the matter will come before the Board with information from the
committee meeting, at its August 10th meeting .
REPORT OF SPECIAL COMMITTEES :
Six Mile Creek Stu Committee
Comm. Sc is el informed t e Board that the Six Mile Creek Study
Committee is not yet ready to make a report.
NEW BUSINESS :
Nort east. Transit Committee
Asst. to Supt . Dougherty commented that normally the Northeast Transit
Committee has a member of the Board of Public Works on it, which has
not been the case recently. He feels that, with some of the decisions
coming up this fall the Board should be represented on the Committee .
Comm. Clarke agreed to attend the next meeting, but cannot attend
meetings after that.
EXECUTIVE SESSION:
The Boar a Mourned into Executive Session at 5 ; 35 p .m. to discuss a
personnel matter.
402 -6- July 13, 1983
The Board reconvened in Regular Session at 6 :45 p .m.
ADJOURNMENT :
On a motion the meeting adjourned at 6 : 50 p .m.
Callista F. Paoiangeli ,.-nep. Clerk William R. Shaw, Mayor
403
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Re-ular Meeting 4 : 00 P .M. July 27 , 1983
PRESENT :
Mayor Shaw
Commissioners (6) - Clarke , Gerkin , Gutenberger , Schickel , Stone ,
Walker
OTHERS PRESENT :
City Controller - Spano
Asst . to Supt . of Public Works - Dougherty
City Attorney - Tavelli
Dep . Clerk - Paolangel.i
Purchasing Agent - Clynes
Personnel Administrator - Best
Aldermen (2) - Banfield, Hoffman
PLEDGE OF ALLEGIANCE :
Mayor Sh.nq led all present in the Pledge of Allegiance to the American
0) flag .
(y) INTRODUCTION OF PERSONNEL ADMINISTRATOR:
N Mayor Shaw introduced Hazel Best, newly appointed Personnel Admini-
W strator for the City.
COINIMUN I CATIONS :
Q Letter Re DeWitt Park
Flayor Saw reported having received a letter from Joseph F. Gentili
who expressed concern regarding the use and maintenance of DeWitt
Park. A copy will be sent to Jack Dougherty, and a copy will be
available in the City Clerk ' s office .
Mayor Shaw informed the Board of the passing of Isadore Yavits the
previous day. Mr. Yavits was a former alderman and member of the City
Youth Bureau Advisory Board. Mayor Shaw ordered the flag to be flown
at half mast for the remainder of the week ; a resolution will be
passed by the Common Council at its August 3rd meeting and transmitted
to the :family of Mr . Yavits .
REPORT OF COUNCIL LIAISON :
Collegetown Development
Council Liaison Banfield read a resolution passed by the Council re-
garding Collegetown development , and requested that it be referred to
the Parking, Traffic and Transit Committee . IIe also requested that
the Council persons from East Hill , Killeen, Schuler, Holdsworth and
Dennis , and Liaison Schlather be invited to the meetings handling the
matter.
Cdr Cemeteries
Alderman Banfield asked whether or not work is continuing in the City
Cemetery, and reported that the aldermen are receiving remarks from
the public concerning the condition of the cemetery . Mayor Shaw
rosponded that he hid requested and expects a w.r i tten report froln
Supt , Kinsella regarding this matter .
Pryden Road Lot
A17dermwn'wanield asked that the Board have the weeds trimmed on the
city lot on Dryden Road.
STREETS , FACILITIES , PARKS F, REFUSE CONIMITTEE :
Request for Payment
By Comm, Gutenbcrger : Seconded by Comm. Walker
RESOLVED, That a request for payment. from Empire Soils Investigations ,
Inc . for professional services in connection with the reconstruction
of Floral. Ave . , be approved in the amount of $2 , 083 , 00 .
Carried Unanimously
Ai,Tard of Bid
(,o„i�n�-(utenf�crger reported that bids we4'e received on J„ lv, 2S , 1933
for the rental of space at the Community Services 1;uilding (Ti:n Can) .
404 I Y 2 i 19 s
Resolution
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That the space at the Community Services Building be rented
to the Finger Lakes Rudolph Steiner Association (School of the Finger
Lakes) for their bid of $4 . 00/sq. ft . (total $5 , 600 . 00) which is the
minimum amount set by the City, and that said lease be reviewed by the
City Attorney.
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
FINANCE , PERSONNEL $ ADMINISTRATION, COMMITTEE :
Audit #14
By Comm. Walker : Seconded by Comm. Gutenberger
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No . 14 in the amount of $96 , 376 . 89 (General Fund)
and on Abstract No . 14 in the amount of $12 , 509 . 42 (Water and Sewer
Fund) , be approved for. payment. It is further
RESOLVED, That the bills receivable be approved and ordered rendered,
with the exception of those bills having to do with patching.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Appointment
By Comm. Walker : Seconded by Comm. Clarke
RESOLVED, That Robert Newhart be appointed as Storekeeper in the
Streets and Facilities Division at an annual salary of $9 , 873 ,
effective July 18 , 1983 .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
Promotion
By Comm, Walker : Seconded by Comm. Stone
RESOLVED, That Adam Carman, Jr. be promoted to the position of Working
Supervisor in the Parks and Grounds Section of the Streets and
Facilities Division at the hourly rate of $9 . 26 per hour , effective
July 31 , 1983,
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
PARKING , TRAFFIC C, TRANSTT COM�IITTFE :
lln-tribut on of 1983 Section 1 Funds
By Comm. Clarke : Seconded Comm. Stone
WHEREAS , the City has been notified of the Federal Highway Administra-
tion, Section 18 Public Transit Funding availability, and
WHEREAS, City staff have been negotiating the distribution of these
Section 18 funds with the County, and
IVIIF,REAS, staff feels a satisfactory solution has been reached; now
therefore , be it
RESOLVED, That the Board of Public Works agrees to the distribution of
the 1983 Section 18 Public Transit Assistance funds and requests the
Mayor to notify the County Commissioner of Planning of the City ' s
agreement , and execute said agreement .
Discussion followed on the floor .
A vote on the resolution resulted aS follows :
Carried Unanimously
Parking Rates Recommendations
Comm. Clarke rE71orted that the committee needs more information before
bringing their recommendations to the Board.
ADJOURNMENT :
On a motion the meeting adjourned at 4 : 32 p .m.
0)
LLJ �s
Callista F. Paol.angeli , I 'bp . Clerl: William R. Shaw, Mayor
Q
Q
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
July 27,1983
12701 Cornell University G 2122 37.75
12702 Circle Square Co. G 2122 145.43
12703 Community Self Reliance Center F 2144 543.15
12704 Donald W. Mc Pherson F 2144 265.95 G 2122 325.05
12705 Cutting Holding Corp. F 2144 69.88 G 2122 52.87
12706 Town of Ithaca G 2374 505.30
12707 Town of Ithaca G 2374 223.95
12708 Town of Ithaca G 2374 131.92
12709 Town of Ithaca G 2374 196.52
12710 Town of Ithaca G 2374 95.46
12711 Town of Ithaca G 2374 401.31
12712 Dryden Sewer Dist. #2 G 2374 688.24
12713 Town of Ithaca G 2374 262.92
12714 Morse Chain Co. G 2120 175.00
12715 Cornell University G 2120 28,206.32
12716 U.S. Dept. of Agriculture G 2120 871.25
12717 Mc Dermott Well Drilling F 2142 10.00 Paid
12718 J & S Enterprises F 2142 100.00 Paid
12719 Donohue-Halverson F 2650 3.95 Paid
12720 Mc Guire Gardens F 2142 40.00 Paid
12721 Bill Frandsen F 2650 77.89 Paid
TOTAL $1,110.82 TOTAL $32,319.29
APP OV BY FINANCE COMMITTEE
1562 New York State Electric & Gas Corp A 2560 113.00
1561 Angie I. Stetson A 1710 25.00
1560 Howard Lyon,Jr. A 1710 25.00
1559 Liang C. Ku A 1710 25.00
1558 John Majeroni A 1710 36.45
a�y s
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK 4®�
Regular Meeting 4 : 00 P .M. August 10 , 1983
PRESENT :
Mayor - Shaw
Commissioners (S) - Clarke, Gerkin, Gutenberger , Schickel , Stone
ABSENT:
Commissioner (1) - Walker
OTHERS PRESENT:
City Controller - Spano
Dep. Controller - Cafferillo
Purchasing Agent - Clynes
City Engineer - Lund
Supt. of Public Works - Kinsella
Asst. to Supt. of P.W. - Dougherty
Alderman (3) - Hoffman, Clynes , Holman
Asst . Engineer - Barber
City Clerk - Rundle
PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the American
(� flag.
N MINUTES:
W Mee niMee g of July '13 , 1983
Q By Comm. Schickel : Seconded by Comm. Gerkin
Q RESOLVED, That the minutes of the July 13, 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
Meeting of July 27 , 1983
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That the minutes of the July 27 , 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
Public Heatirfg7 -Sidewalk Repairs
Persons who have been ordered to repair their sidewalks , and have not
done so , are given the opportunity to show cause why the City should
not repair the walks and charge the expense to the property owner.
` Resolution To Open Public Hearing
By Comm. Gutenberger: Seconded y Comm. Clarke
RESOLVED, That the public hearing to hear comments from the public on
proposed sidewalk repairs and assessments be opened.
- Carried Unanimously
Max Mattees , 101 Irving Place , spoke to the Board. Mr. Mattees agreed
that his sidewalk needs repair, but disagreed with the number of square
feet needing repair .
Charles Barber, Asst . Engineer, responded, explaining the reason for
the Board' s figures . Discussion followed on the floor . The matter
was resolved as follows : Mr . Mattees will sign a contract with the
construction firm who is hired by the city to have his side-
walk repaired at the same time that the firm is repairing the city' s
portion; by negotiating his own contract with the construction firm
he will be allowed to have only the damaged blocks repaired, instead
of the entire portion.
Resolution To Close Public Hearing
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, That the public hearing to hear comments from the public on
proposed sidewalk repairs and assessments be closed.
Carried Unanimously
ADDITIONS TO AGENDA:
Streets , Facilities , Parks & Facilities Committee
Comm. Gutenberger requeste tie To-T 1 o wowing:
Item 14 b - a substitution
Items 14 c and d - completion of the blanks
?10 Board member objected.
408 -2 August 10 , 1983
COM1MUN I CATIONS :
Letter concerning Willow Avenue and Lake Avenue
Mayor Shaw r ported having received an unsigned letter concerning
Willow Avenue and Lake Avenue, copies of which were distributed to
each Board member.
Letter from Donald Lucente
Mayor Shaw reported having received a letter from Donald Lucente
enclosing a proposal for a South Hill drainage interceptor. Copies
of this letter and enclosure were distributed to the Board.
Mayor Shaw referred Mr. Lucente 's letter and enclosure to the Streets , '"*
Facilities , Parks and Refuse Committee.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Floral Avenue Project
Bob Schmidt, 1036 West Seneca Street , appeared before the Board, ex-
pressing concern for pedestrians using the sidewalk extending along
his property on Floral Avenue ; the sidewalks are in very bad condition
and ci:tytrucks working , on Floral Avenue drive on them.
Removal of Cit -owned Tree
Richard Berg, 607 N. Tioga Street, reported that the city crew had
removed the only tree in front of his residence the previous Wednesday,
leaving the stump . He questioned the removal of a seemingly healthy
tree , and the removal without notification being given to the home owner .
Asst. to Supt. Dougherty responded to Mr. Berg, explaining that the
tree was a split tree, with a large hole at the crotch of the tree which
. caused it to be a danger to people and property.
Mayor Shaw referred the matter to the Streets , Facilities, Parks and
Refuse Committee.
STAFF REPORTS :
Asst. to Supt. Dougherty reported that Budget Requests have been
completed for the Division. It is the first major project produced
by the new computer system. Copies have been distributed to the
Board' s Finance . Committee.
REPORT OF CITY ENGINEER:
City Engineer Lund provided status reports for the following projects :
Floral Avenue Reconstruction, Seneca Parking Garage, Streets and
Facilities Infrared Heating and West Clinton and S . Meadow Street' .
Discussion followed on the floor. Miss Lund answered questions of the
Mayor and the Board.
WATER AND SEWER COMMITTEE :
Request for Pa my ent--Stearns & Wheler
By Comm. Sc ickel : Seconded y Comm. Gerkin
RESOLVED, That the following payment requests from Stearns & Wheler for
professional engineering services in connection with the development of
an Industrial Pretreatment Program, be approved:
Basic Services (Phase I) $ 788 . 42
Basic Services (Phase II) 8 ,479 . 02
Carried Unanimously
Request for Payment--Stearns & Wheler
By Comm. Sc ickel : Seconded by Comm. Gerkin
RESOLVED, That the following payment request from Stearns & Wheler for
professional engineering services in connection with the Sewer System
Evaluation Survey, be approved in the amount of $296. 39.
Carried Unanimously
Request for Payment- -,Stearns & Wheler
By Comm, Sc :ickel : Seconded y Comm. Gerkin
RESOLVED, That the following payment requests from Stearns & Wheler for
professional engineering services in connection with the design of
additions and modifications to the Wastewater Treatment Facility, be
approved :
-3- August 10 , 1983
409
- Drawings and Specifications . . . . . . . . $26 , 573. 38
Step III Federal Aid Application and
Support Documents for Outfall Sewer. . . . . 702 . 46
Regulatory Review. . . . . . . . . . . . . . . 11 ,435 . 25
- Permits . . . . . . . 93 . 72
Minority Business Enterprise Program . . . . . 562 . 89
Carried Unanimously
Request for Payment--O 'Brien and Gere
By Comm. Schick: Seconded by Comm. Stone
RESOLVED, That a payment request from O' Brien and Gere Engineers , Inc. ,
for engineering services in connection with Six Mile Creek Rehabili-
tation, be approved in the amount of $5 , 200 . 28 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
STREETS, 'F'ACI"LITI'ES', PARKS & REFUSE COMMITTEE :
1 eiva k. Repairs an sses`sments-
By Comm., Guten er.ger; Seconded by Comm. Clarke
(� WHEREAS, a public hearing as -required by the City Charter has been held
(Y) on this 10th day of August, 1983, to afford property owners an
opportunity to show cause why they have not complied with a final notice
W to have their sidewalks repaired, and
WHEREAS, six (6) property owners served with final notice have failed
Q to comply, now, therefore, be it
RESOLVED, That the Superintendent be authorized to cause the repair of
said sidewalks as reported to the Board at the. beginning of this meeting,
and upon completion of such repair, certify the cost thereof to this
Board for levy against the respective properties as provided by the City
Charter.
Carried Unanimously
Bids- for Floral Avenue Reconstruction, Project #197
By Comm. : Guten erger : Seconded y Comm. Clarke
RESOLVED, That the contract for Floral Avenue Reconstruction, Project
#197 , be awarded as shown on the Bid Sheet, subject to approval of the
Budget and Administration Committee of the Common Council , to Burton F.
Clark, Inc. , Delhi, N.Y. , as follows :
Base Bid $512 ,676
Alternate #1 (Elm Street) 5 ,676
Alternate #2 (Curbing) 150 ,454
Alternate #4 (Off-street Parking) 10
Discussion followed on the floor concerning the curbing--whether to
pay for it from CHIPS funds or by assessment (Sec . 5 . 47 City Charter) .
Tabling Resolution
By Comm. Schickel : Seconded by Comm. Clarke
RESOLVED, That the resolution be tabled for clarification of legal
aspects by the City Attorney.
Ayes (3) - Gutenberger, Schickel , Clarke
Nays (3) - Stone , Gerkin , Shaw
Absent (1) - Walker
1jotion Defeated
Amendment to Resolution
By Comm. Clarke:Seconded by Comm. Stone
RESOLVED, That the contract for Floral Avenue R,econstructi.on Project
#197 be awarded to Burton F . Clark , Inc . of Delhi , N.Y,. as follows :
Base Bid $512 ,676
Alternate #1 (Elm Street) 5 ,676
Alternate #3 (Off-Street Parking) 10
and be it further
I
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410 -4- August 10 , 1983
RESOLVED, That Alternate #2 (Curbing) ($150 ,454) be recommended,
subject to the approval of the Budget and Administration Committee and the
Common Council and procedural requirements of notification to and
response by Floral Avenue homeowners on the matter of curbing assessments .
Discussion followed on the f oor —
A vote on the amendment resulted as follows:
Ayes (5) - Stone , Gutenberger , Gerkin, Clarke, Shaw
Nay (1) - Schickel
Absent (1) - Walker
Ca,rri,ed
Comm. Schickel left the meeting at 6 : 00 p .m.
Request for Meeting
By Comm. Clarke-: Seconded by Comm. Gutenberger
RESOLVED, That a joint meeting with the Common Council be requested as
soon as possible, and as soon as we have the technical material
available to the Board.
Discussion followed on the floor. Mayor Shaw assured Comm. Clarke
that, as chair of both the BPW and the Common Council , he would take
all necessary steps and try to expedite resolution of the problem.
Comm' s Clarke and Gutenberger withdrew their resolution.
Resolution Calling for Public Hearing
By Comm. Guten erger : Seconded Gerkin
RESOLVED, That a Public Hearing be held on August 24, 1983 , at 4 : 00 p .m.
in the Common Council Chambers at City Hall , 108 East Green Street ,
Ithaca, N.Y. to consider curb assessments on Floral Avenue .
Discussion followed on the floor .
A vote on the resolution resulted as follows : "`
Carried Unanimously
Relamping Seneca Parking Garage
Comm. Gutenberger reported that bids were received on August 9 , 1983 for
the Relamping Seneca Parking Garage , Project #83-48 .
Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, That the contract for the Relamping Seneca Parking Garage ,
Project #83-48 , be awarded to Norton Electric for their bid of $9 , 128 .
Carried Unanimously
` Infra- red Radiant Heating System--Streets & Facilities Garage
Comm. Gutenberger reported that bids were received on August 8 , 1983 for
the Infra-red Radiant Heating System for the Streets and Facilities
Garage , Project #83- 78 .
Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, That the contract for the Infra-red Radiant Heating System
for the Streets and Facilities Garage , Project #83-78 , be awarded to
Hauman Mechanical Inc . for their bid of $37 ,034 .
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION C011MITTEE :
,Audit
By Comm. Stone : Seconded by Comm. Clarke
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No . 15 in the amount of $35 , 250 . 21 (General Fund)
and on Abstract No . 15 in the amount of $2 , 548 .68 (Water $ Sewer Fund) ,
be approved for payment . It is further
RESOLVED, That the bills receivable be approved and ordered rendered.
Carried Unanimously
PARKING , TRAFFIC AND TRANSIT COMMITTEE :
Bus Bids
Supt. Kinsella reported that the bus bids have been received and are
! under budget. The amount of the total bid is $359 ,859 . Procedurally,
-5- August 10 , 1113
it is necessary to wait a period of days until a protest is reviewed
and resolved by Urban Mass Transit in Albany. Supt. Kinsella will
submit copies of the bids received to Urban Mass Transit for their
review and will have a certified list in awarding the bids . Every-
thing is moving along slowly and it looks very good.
Central Business District- -Nanking Lot "D" (Woolworth Parking Lot)
By Comm. Clarke : Seconded y Comm. Stone
WHEREAS, the Parking, Traffic and Transit Committee met on August 9
to consider specific recommendations for parking administration -in
the Central Business District \,and
WHEREAS, it is the recommendation of the Committee that the two-hour
limit experiment conducted in November and December 1982 , p
successful ; now, therefore , be it +;
RESOLVED, That the Board hereby approves the reimplementati
two-hour limit in Parking Lot "D" between the hours of 8 :00
7 : 30 o.m. weekdays from Monday through Friday, commencing S
1983.
Discussion followed on the floor.
co
N A vote on the resolution resulted as follows :
LJJ Carried Unanimously
Notice of Meeting
Comm. Clarke announced that the Parking, Traffic and Transit Committee
will meet with the Chief of Police and others on August 17 , 1983 , at
8 : 00 a.m. in the Superintendent 's office to discuss the issue of the
enforcement of the existing parking regulations .
ADJOURNMENT:
On a motion the meeting adjourned at 6 : 17 p.m.
K
Y61p—hPL. Rundle, City Clerk William R. Shaw, Mayor
dA
ap
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
August 10,1983
o ert a -
12728 Randsco Pipeline,Inc. G-2650 164.71 PAID
12729 City of Ithaca-Capital Fund F-2801 8,111.48
TOTAL 8,280.20 TOTAL 336.17
APPROVED BY FINANCE COMMITTEE
I
1563 William T. Mc Cormick A-1710 76.94
1564 Johnson Boat Yard & Marina A-2590 600.00
BOARD OF PUBLIC WORKS PROCEEDINGS 413
CITY OF ITHACA, NEW YORK
Regular Meeting 4 :00 P.M. August 24 , 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Gerkin, Gutenberger, Schickel , Stone , Walker
ABSENT:
Commissioner (1) - Clarke
Supt. of Public Works - Kinsella
Council Liaison - Banfield
OTHERS PRESENT:
Asst . to Supt. of Public Works - Dougherty
Dep . Controller - Cafferillo
City Engineer - Lund
Dep. Clerk - Paolangeli
City Attorney - Tavelli
Purchasing Agent - Clynes
Coordinator , Wastewater Treatment Plant - Ekstrom
Aldermen (4) - Clynes , Holman, Schlather, Hoffman
co PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the American
flag .
MINUTES :
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, That the minutes of the August 10 , 1983 meeting be approved
as recorded by the City Clerk.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Water & Sewer Committee
Comm. Schickel requested the addition of Item 13c , Late Penalty Ex-
pungement , to the agenda.
No Board member objected.
Streets , Facilities , Parks & Refuse Committee
Comm. Gutenberger requested that Item 10 , Report of the Superintendent ,
Use of City property on Elmira Rd. (private business) , be moved on the
agenda to become Item 14e , inasmuch as it had been discussed in
committee .
No Board member objected.
SPECIAL ORDER OF BUSINESS :
` Public Hearing on proposed granite curbing and assessments to property
'owners on Floral Avenue
Resolution To Open Public Hearing
By Comm. Walker : Seconded y Comm. Stone
RESOLVED, That the public hearing on granite curbing and assessments
to property owners on Floral Avenue be opened.
Carried Unanimously
The following persons appeared to speak to the public hearing in
opposition to installation of curbs on Floral Avenue :
Bernard Carpenter - 441 Floral Avenue
Raymond Chilson - 254 Floral Avenue
Larry Weaver - 490 Floral Avenue
Dick Woodhouse , Atty, Elmira , N.Y . , representing Reuben and Milton
Weiner who own property on Floral Avenue
Henry Lower - 427 Floral Avenue
Thomas Phillips - 242 Floral Avenue
Howard Teeter - 442 Floral Avenue
Herbert Van Ostrand - 511 Chestnut Street (owns property on Floral Ave.)
Robert Schmidt - 1036 W. Seneca St . (owns property on Floral Ave . )
William Schmidt - 312 Salem Drive (owns property on Floral Ave . )
William Lower - 433 Floral Avenue
414 -2- August 24 , 1983
Resolution To Close Public Heang
By Comm. Gutenberger: Seconde ri�y Comm. Gerkin
RESOLVED, That the public hearing on granite curbing and assessments
to property owners on Floral Avenue be closed.
Carried Unanimously
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Resolution - Public Hearing
Comm. Gutenberger addressed the question of curbing on Floral Avenue ,
commenting that the committee had spent considerable time discussing
curbing which is an eligible activity to be funded from CHIPS money.
The committee decided it is in the best interest of the city to instal
curbing for the protection of the new road, and recommended to the
Board that since the curbing is fundable through CHIPS money which is
taxpayers ' dollars , that it should be used to pay for the curbing and
not assess the property owners 50o as required by the Charter. How-
ever, the total amount of the project is roughly $50 ,000 more than
available funding. The committee recommend to the Board that the
whole question of the additional $50 ,000 be made available from city
funds ; it is a policy decision of the Common Council to decide about
the extra $50,000 and the ultimate 50% split of cost.
Comm. Gutenberger asked City Engineer Lund to describe to the Board
and . others present why she recommends curbing be installed.
City Engineer Lund responded by explaining in detail why she recom-
mends that curbing be installed on Floral Avenue , and answered
questions from the floor .
Resolution
By Comm. Gutenberger : Seconded by Comm. Stone
RESOLVED, That the Board of Public Works reaffirms its resolution of
August 10 , 1983 concerning the $150 ,454 Alternate No . 2 , Curbing ,
subject to the approval of the Budget and Administration Committee
and the Common Council . „p,,,
Discussion followed on the floor which reflected the Board's feeling
that the information given them had been misleading; that the
alternates as presented to them actually are not alternates and they
had not totally understood this when they passed the resolution at
the meeting of August 10 . Neither had they understood the timing of
the public hearing, and felt this was bad because the hearing was
called after the decision to have the curbs had actually been made
by the Board. However, at this point, some felt that they could not
change their decision because of the need to protect the $500 ,000+
investment of the project because they had not been given any alter-
nate to curbing by professional and technical staff. In addition,
they felt that if there is a project which is going to result in an
assessment, the public hearing should not be called after the contract
is let out to discuss how it is going to be assessed, but prior to
awarding the contract.
A vote on the resolution resulted as follows :
Carried Unanimously
The Board recessed at 6 : 00 p .m. and reconvened in Regular session at
6 : 06 p .m.
COMMUNICATIONS :
Mayor Shaw reported having received a letter from Peter and Laura
Shapley, copies of which were received by the Board, in which they
request a permanent parking space on Thurston Avenue for their mobile
lunch service .
Comm. Gutenberger commented that his committee have discussed the
request , but are waiting for a report from Supt . Kinsella, who is
investigating the means by which Louie ' s Lunch truck received a
permanent space . Mayor Shaw requested that Supt. Kinsella meet with City, _,
Attorney Tavel.li. to )review tha matter, and report back to committee and Board,
r:
-3- August 24 , 4153
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Raymond Sc lat er, Alderman, First War a ressed the Board regarding
the recent death of a local resident in the reservoir in Six Mile
Creek. He acknowledged the efforts of the Six Mile Creek Watershed
Committee in working on a long-term solution, but asked if in the
meantime permanent signs could be placed at the dam, informing persons ,
in particular the returning students , of the ban on swimming there ,
for their own safety.
City Engineer Lund agreed to look into the placement of signs , and
also to write a letter to the Cornell Daily Sun, asking them to put
an article in the paper concerning the accident which has taken place
at the reservoir.
The Board directed Asst . to Supt . Dougherty to move the item of
construction and placement of signs into a high priority position.
He agreed to have signs up by Wednesday, September 2 , 1983.
Announcement of Meeting
City Engineer Lund announced that the Streets , Facilities , Parks and
Refuse Committee will meet on September 8 , 1983 at 4 : 00 p .m. at the
Sewage Treatment Plant to view a problem there . She invited the
co entire Board to attend.
WATER AND SEWER COMMITTEE :
UJ Tests for PCB' s
By Comm. Schickel : Seconded by Comm. Stone
Q WHEREAS, the Special Joint Subcommittee at their meeting of August 15 ,
1983, recommended retaining the firm of Stearns & Wheler to perform
tests for" PCB' s on the nine existing electrical transformers at the
sewage treatment plant, three of which show leaks ; therefore, be it
RESOLVED, That the Supt . .of Public Works is hereby authorized to
retain the firm of Stearns & Wheler to conduct this study in accordance
with their proposal of August 10 , 1983 at a cost not to exceed
$2 , 100; 00 .
Carried Unanimously
Reap ointment of Barbara Eckstrom
By. Comm. Sc is e1: Seconded by Comm. Gerkin
WHEREAS, the Special Joint Subcommittee at their meeting of August 15 ,
1983, has recommended the re-appointment of Barbara Eckstrom at an
hourly rate of $12 . 00 per hour ; therefore , be it
RESOLVED, That the Supt . of Public Works is hereby authorized to
reappoint. Barbara Eckstrom at a contract rate of $12 . 00 per hour
under the same terms and conditions as presently apply.
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Ayes (5) - Gutenberger, Schickel , Walker, Stone
Nay (.1) - Mayor Shaw
Carried
Expungement of Late Penalty- -Water & Sewer Bill
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, That the late penalty on water & sewer bill for property
owned by Doris Austin at 104 Utica Street , be expunged in amount of
$6 . 14 .
Carried Unanimously
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Bill for Services- -Burton F. Clark
By Comm. Guten erger : Seconded y Comm. Walker
RESOLVED, That a bill from Burton F . Clark (payment #1) for services
performed in connection with the Floral Avenue Reconstruction project ,
be approved in the amount of $28 , 911 .
Carried Unanimously
416 -4- August 24 , 1983
Green Street Parking Ramp
By Comm. Gutenberger* Seconded by Comm. Gerkin
WHEREAS, the structural joint repairs to the Green Street Parking Ramp
are in need of replacement, and
WHEREAS, a proposal has been received from Raymond E . Kelly, Inc. in
the amount of $13, 200 , and
WHEREAS, time is of the essence to repair said joints before cold
weather arrives , and
WHEREAS, it is the recommendation of the consulting engineer, Mr.
Frank Hahn, to proceed expeditiously, and
WHEREAS, there was a contract with Raymond E . Kelly, Inc. who is
willing to make repairs under the contract;
RESOLVED, That the contract be amended, subject to the approval of
the city attorney as to form and content, and be it further
RESOLVED, That the Superintendent of Public Works is hereby authorized
to retain the firm of Raymond E. Kelly, Inc. to perform said repairs
on the Green Street Ramp at a cost not to exceed $1.3,200 and retain
the firm of Ecklerlin, Klepper, Hahn $ Hyatt at a cost not to exceed
$2 ,000 for inspection services ; and be it further
RESOLVED, That this approval be forwarded to the Budget and Admini-
stration Committee of the Common Council for their approval and funding.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
West Cliriton/South Meadow Street Improvement Project
By Comm. Gutenberger : Seconded by Comm. Stone
WHEREAS, bids were received and opened on August 23, 1983 for the
West Clinton/South Meadow Street Improvement Project, and the apparent"
low bid was submitted by R. L. Bates & Assoc . of Waterloo, N.Y. with
a total bid price of $198 , 575 , and
WHEREAS, it is the recommendation of Staff that the contract be awarded
to R. L. Bates & Assoc . at a cost not to exceed $180 ,523; said amount
reflecting the deletion of topsoil and seeding amounting to $18 ,052 ,
and
WHEREAS, the total project cost is $220 ,500 ;
RESOLVED, That the Board of Public Works hereby authorizes the Mayor
to sign said contract as amended, subject to the approval and authori-
zation of the Budget & Administration Committee and the Common Council
for additional funds in the amount of $35 ,000 to cover the additional
cost of the contract and project over the existing authorization.
Carried Unanimously
Use of City property on Elmira Road (private business)
Comm. Gutenberger reported that the committee had received a communi-
cation from Chuck Barber stating that the new miniature golf course
on Elmira Road is built on the city ' s Elmira Road right-of-way. He
asked if the owner had requested a permit or license for use of such
property, or if he already had such permit or license . The committee ,
response was that he had not requested a permit or license from the
committee .
Comm. Gutenberger referred the communication to the City Attorney.
-5- August 24 , U13
FINANCE, PERSONNEL & ADMINISTRATION COMMITTEE :
Au it
By Comm. Walker: Seconded by Comm. Gutenberger
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 16 of the General Fund, in the amount of
$99 , 564 . 92 , and on Abstract No . 16 of the Water & Sewer Fund in the
amount of $10 ,007 . 22 , be paid. It is further
RESOLVED, That the bills receivable be approved. and ordered rendered.,
Carried Unanimously
ADJOURNMENT :
On a motion the meeting adjourned at 6 : 55 p .m.
-°
allista F. Paolangeli , 6,Dep . C1er William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK 419
Regular Meeting September 14, 1983
PRESENT:
Mayor - Shaw
Commissioners (6) - Clarke, Gerkin, Gutneberger , Schickel , Stone,
Walker
OTHERS PRESENT:
Supt. of Public Works - Kinsella
City Engineer - Lund
City Controller - Spano
Deputy Controller - Cafferillo
Asst. to Supt. of Public Works - Dougherty
Deputy City Clerk - Paolangeli
City Attorney - . Tavelli
Purchasing Agent - Clynes
Aldermen (2) - Hoffman, Banfield
PLEDGE OF ALLEGIANCE:
Mayor Shaw led all present in the Pledge -of Allegiance to the American
flag.
()7) MINUTES :
(y) By Comm. Schickel : Seconded by Comm. Walker
N RESOLVED, that the minutes of the August 24 , 1983 meeting be approved
LJJ as recorded by the Deputy City Clerk.
� Ca.rried. Unanimously
Q DELETIONS FROM AGENDA:
Finance Committee
Comm. Walker requested the following :
Item 1Sc, request for Executive Session, be deleted from agenda.
No Board member objected.
COMMUNICATIONS :
An invitation from .Robert Simpson, Asst. Chief Operator, Water
Treatment Plant was made to the Board of Public Works members to
have their September 28 , 1983 meeting at the It:ha.ca Water Treatment
Plant and to tour the plant and meet with Mr . John Anderson from
the Tompkins County Health Department.
Discussion followed on the floor. Supt. Kinsella requested that
the meeting be held at the Treatment Plant on October 12 as he had
invited retirees to be present at the September 28 meeting and would
prefer to have that meeting at City Hall .
Resolution
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, that the October 12, 1983 meeting of the Board of Public
Works be held at the Ithaca - Water Treatment Plant .
Carried Unanimously
Memorandum from Planning Director
Mayor Shaw conveyed a message from Direcoor of Planning, VanCort,
regarding curb cuts in the Southside and Northside areas , The
Streets and Facilities Committee will be examini.»g the matter ,
COMMUNICATIONS FROM THE MAYOR:
State Street Brick Paving
Mayor Shaw reported that according to Planning Director VanCort there
is new data on the brick paving of State Street. Mayor Shaw and
Alderman Banfield will be meeting to discuss the matter.
REPORT OF CITY ATTORNEY:
City Attorney Paul Tavelli reported on Louie ' s Lunch Wagon and parking
regulations in that area . He has researched the matter and can find
no reason why a second lunch wagon cannot occupy the space as the city
does not prohibit "standing" in that space.
Supt. Kinsella will notify vendor . The Parking, Traffic and Transit
Committee will be examining the issue.
- 2- September 14, 1983
42&ases with County
Attorney Tavelli reported he had met with County negotiators in mid-
August. They have agreed in principal to a lease of $3 . 95 per sq .
foot. They will be presenting it to the various County committees
and the Board of Representatives by October 1st and the City will be
heating fr_om. .th:em.
The second lease is the GIAC lease at $4 . 00 per sq. foot and is
still in negotiations .
Mini Golf Course
The mini-golf course on City property is still being studied. The
City Attorney will have a report in two weeks .
REPORT OF COMMON COUNCIL LIAISON:
Green Street Ramp Repairs "
Alderman Banfield reported that Common Council wishes the Board to
seek proposals from three consultants on repairs to the Green Street
ramp.
Handicap Accessibility-Seneca Street Ramp
There was concern expressed regarding handicap accessibility to the
upper floors of the Seneca Street garage. The Parking, Traffic and
Transit Committee will be looking into the matter .
No. Nines Fire Station - Removal of Tree
The question of the tree that was cut down in front of. -No . 9 `s Fire
Station was discussed. Two parking spaces have been requested for
that space. The -only one that can overrule the Fire Commissioners
decision would be Common Council . Alderman Banfield will relay this
to Alderman Killeen who made the inquiry. Commissioner Stone suggested
that perhaps shrubs could be installed in that area.
North Cayuga Street-Drainage Problem
Alderman Banfield referred to the problem of flooding on N. Cayuga:
Street. . On January 12, 1983 two of his constituents appeared at the
Board of Public Works meeting and were assured the problem would be
handled. 'Comm. Gutenberger responded that Jack Dougherty assured him
the work would be done this year .
Seneca Street Ramp
Alderman Banfield asked the status of the Seneca Street Ramp repairs .
Supt . Kinsella responded that this has been discussed as a capital
project for 1984 .
Supt . Kinsellla and City Engineer Lund responded to questions from
the Board regarding both Seneca Street- and Green Street ramp repairs .
City Engineer Lund will report back to the Board on proposals for
both ramps .
REPORT OF WATER & SEWER COMMITTEE :
Expungement Request
Comm. Schickel withdrew request from Abraham George to expunge. penalty
charge for late payment of water bill . It has not yet gone through
committee .
STREETS, FACILITIES PARKS & REFUSE COMMITTEE: Street Tree- Bids
Bids were recieved on September 8 , 1983 f_or supplying street trees
for fall planting .
Resolution
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, that the contract for supplying street trees for fall
planting be awarded to Schictel ➢ s Nursery in accordance with their
low bid of $4484 . 40 .
Carried Unanimously
Request for Payment- -Burton F. Clark, Inc .
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, that the request for payment #2 received from Burton F .
Clark, Inc, in connection with the Flroal Avenue reconstruction pro-
ject, be approved in the amount of $45,469 .
Carried Unanimously
-3- September 14 , 1983
Request for Payment- -T.G. Miller Associates , p . c . 421
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, that the request from T.G. Miller Associates , -p.c .. for
payment for services in connection with computations for the center-
line road layout on Floral Avenue, be approved in the amount of $435 .
Carried Unanimously
Quality Control-Clinton & Meadow Streets
City Engineer Lund expressed serious concern regarding deletion of
quality control for the Clinton F Meadow Streets project . She will
- be discussing this with the Streets , Facilities , Parks , and Refuse.
Committee.
Request for Payment- -Burton F . Clark, Inc.
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, that the request for payment #3 from Burton F. Clark, Inc .
in connection with the Floral Avenue Reconstruction project, be
approved in the amount of $33 , 659. 00 .
Carried Unanimously
FINANCE, PERSONNEL & ADMINISTRATION COMMITTEE:
Audit
By Comm. Walker: Seconded by Comm. Clarke
RESOLVED, that bills audited and approved by the Finance Committee
(Y) as listed on Abstract No. 17 in the amount of $123 , 084 . 16 of the
General Fund, and on Abstract No. '17 in the amount- of $32, 354 . 88 of
the Water & Sewer Fund, be approved for payment.
Carried Unanimously
Q Appointment- =Richard Smith
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that the appointment of Richard. Smith as a permanent part-
time laborer (19 hours) in the Streets and Facilities Division. at
$4 . 46 per hour, effective August 29, 1983 be approved.
Carried Unanimously
Budget Process
Comm. Walker reported that the committee has met several times and
should have completed work on the budget by September 23 , 1983 .
Copies will be distributed to the Commissioners .
PARKING , TRAFFIC AND TRANSIT COMMITTEE :
Collegetown Parking Update
Comm. Clarke reported . that the committee will review data and will
have a report at the next Board of Public Works meeting .
UNFINISHED BUSINESS:
Dryden Road Parking Lot
Supt. Kinsella reported that clean-up has taken place at the Dryden
Road parking lot.
City Cemetary
Supt. Kinsella reported he will be meeting with Mayor Shaw regarding
clean-up at the City cemetary.
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 35 p .m.
Call,ista 4F. Paolange William R. Shaw
Deputy Clerk Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
September 28, 1983
12726 Adorno Stazi G 2122 25.55
12727 Clara Kelly G 2122 26.54
12728 John Crowley G 2122 26.54
12729 Lambrou,Koh„Young,Steh & Gerkin G 2122 28.26
12730 Gus Lambrou F 2144 20.30 G 2122 13.54
12731 Lorion Bacorn F 2144 19.00 G 2122 12.67
12732 Joseph Muraca F 2144 450.60
12733 Elester Cunningham F 2144 596.10
12734 David Strong F 2144 285.00
12735 Timothy Maguire F 2144 1,024.59 G 2122 656.10
12736 Gus Lambrou F 2144 312.98
12737 Gus Lambrou F 2144 12094.41
12738 Marjorie Grene G 2122 37.94
12739 James Rogan G 2122 40.66
12740 Hull Heating & Plbg. F 2650 34.41
TOTAL $32837.39 $867.80
APPROVE9 BY FINANCE COMMITTEE
1565 David Craig A 1710 66.99
443
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA) NEW YORK
Regular Meeting 4 : 00 P.M. September 28 , 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Gerkin, Gutenberger , Schickel , Stone , Walker
ABSENT:
Commissioner (1) - Clarke
OTHERS PRESENT:
Supt . of Public Works - Kinsella
Asst . to Supt . of Public Works - Dougherty
City Engineer - Lund
Deputy Controller - Cafferillo
City Attorney - Tavelli
Purchasing Agent - Clynes
Deputy Clerk - Paolangeli
Aldermen - Banfield, Killeen, Hoffman
Aldermanic Candidate Fourth Ward - Haines
!�J PLEDGE OF ALLEGIANCE:
�[ Mayor Shaw led all present in the Pledge of Allegiance to the American
„Q flag.
MINUTES:
By Comm. Gerkin: Seconded by Comm. Stone
RESOLVED, That the Minutes of the September 14 , 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
Recognition of Employees Ceremony
Supt. of Public Works Kinsella addressed the Board concerning the
accomplishments of employees in the department . He presented certifi-
cates of award and recognition to those employees who have completed
training courses relating to their jobs in the recent past and those
who have attended seminars related to their work.
Mayor Shaw expressed thanks to those receiving awards .
ADDITIONS AND DELETIONS TO THE AGENDA:
Finance, Personnel and A ministration Committee
C airman Walker requested the addition of the following three items:
Item d - Appointment of Plumbing Inspector
Item e - Extension of Appointment
Item f - General Fund Budget
No board member objected.
Streets , Facilities , Parks & Refuse Coimnitt.ee
Chairman Guten erger requested that Itenik fie changed from a report_ to
a resolution; and that Item g - Block 99 Partnership, be added,
No board member objected.
COMMUNICATIONS:
Mayor Shaw reported having received a communication from Alderman
Raymond M. Schlather regarding a visual Walk/Don't Walk sign at the
intersection of W. Buffalo and Meadow Streets . He reported that this
request , plus two other concerns regarding the intersection of Cayuga
and Green Streets had been forwarded by F . Gombas to the NYSDoT for
recommendations and assistance .
424
- 2- September 28 , 1983
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Conduits - Tioga Street Bridge
Jeff Gyrisco, Clinton House , spoke regarding the proposal of the Tele-
phone Company to hang conduits on the Tioga Street Bridge . He requested
that the proposal be delayed until the City staff have an opportunity
to investigate alternatives .
Alderman Dan Hoffman, 607 N. Tioga Street , seconded the comments of Mr.
Gyrisco regarding investigation of alternatives .
Planning staff member Jonathan Meigs spoke regarding the visual impact
on Tioga Street Bridge and offered the following alternatives :
1) Installation of conduits in single row immediately below
the bottom of the bridge, which would reduce clearance
by only 6" or so ;
2) Enclose top and sides of the installation with material
which would blend with the concrete of the bridge.
Jack Costello, representative of the Telephone Company, spoke briefly,
saying that the company wishes to start the work as soon as possible.
Comm. Gutenberger reported having been contacted by the Telephone Company,
but the Committee has not yet met to discuss the proposal . He announced
that the Committee will meet on October 6 , 1983 , at 4 : 00 P.M. , in the
Superintendent 's Office, to review the proposal and alternatives , in an
attempt to resolve the matter .
Collegetown Improvements
Alderman Sean Killeen asked, on behalf of residents of Collegetown, for
the help of the Board and Mayor Shaw to reestablish confidence in the
activities of the Board. Specifically, the citizens of Collegetown
have long and patiently been waiting for the Board to expedite some of
the minor improvements defined by a City traffic study more than a Mme.
year ago . He commented that it appears the City has a "hands off
Collegetown" policy.
Comm. Stone responded that the Committee is still investigating the
problems in that area and should complete their study of the matter
very soon. The Committee would like to deal with traffic problems on
a "City-wide basis" .
CITY ATTORNEY' S REPORT:
City Attorney Tavelli explained the resolution regarding Home Craft
Builders , which concerns the exchange of easements . Comm. Schickel will
take the matter up in the Six Mile Creek Committee meeting and bring
recommendation back to the Board.
Legal Claim re : Nosanchek Accident
City Attorney Tavelli reported t at a Notice of Claim has been filed
in relation to the swimming death in Six Mile Creek and has been
referred to the insurance company.
Personal Services Contract
City Attorney rep orte awing sent a memo to the Board with regard to
who can sign contracts for the Board of Public Works . He asked Comm.
Walker to take it up in Committee and promised his assistance to the
Committee.
REPORT OF SUPERINTENDENT AND STAFF:
Supt . Kinsella reported that he had interviewed the candidate who took
the test for the Plumbing Inspector position and made recommendations
to the Personnel & Administration Committee of the Board.
425
- 3- September 28, 1983
Staff Report on Current Communications Between City , State DEC
and EPA
Supt . Kinsella reported that on August 15 , 1983 , he received a draft
report from EPA expressing concern on proposed finally designed out-
fall in regard to sewage treatment facility. "There was concern
expressed by EPA that the outfall as designed did not meet water quality
requirements . Noel Desch, Supt . Kinsella, L . Fabroni , D. Cafferillo
and consulting engineers visited with DEC in Albany, and subsequently
with EPA and administration officials in Washington regarding advanced
treatment technology applications to our final design. We feel that
we have educated EPA as to the need of the outfall design; we have ,
with the assistance of Prof. Ray Oglesby, of Cornell , presented a des-
cription of the effects the outfall will have on the lake ; and we have
reassured ourselves that the design that we have is going to maintain
water quality in the lake and observe all necessary pollution discharge
requirements of the DEC . We are expecting a report from the EPA on
Friday or Monday on their summary of our meeting last Wednesday. We
are very optimistic about completing this phase of the eleventh hour
negotiations with the funding agencies to finalize funding and get
specs out and advertising for bids , hopefully next year."
(� City Engineer Lund provided brief updates on the following :
W Floral Avenue Reconstruction Project
Clinton/Meadow Streets Project
Q Sidewalk Repairs
Seneca/Green Street Garages : Structural proposals have
been requested from DeLeuw, Cather & Co . , O'Brien
& Gere, Tippetts-Abbett-McCarthy-Stratton, and
McFarland $ Johnson.
Signs at Watershed
Masks Used at Sewer Treatment Plant
Industrial Monitoring Program
REPORT OF COUNCIL LIAISON:
Sidewalk Repairs
Liaison Banfield reported that the contractor doing sidewalk repairs
is doing an extremely poor job , as was the case last year, and. asked
that it be checked out .
Mayor Shaw requested Chuck Barber to check the work and determine if
the specifications are being met .
STAFF REPORT:
Bernie Carpenter presented a preliminary report on bus transfers between
August 1 and September 12 , 1983, indicating more people are using our
buses going out on our system than are coming back on other systems .
Regarding new buses , Bernie Carpenter reported that one company pro-
tested the bid, indicating the specs were restricted. They appealed
to the State of New York and the appeal was denied; next they appealed
to the Federal Government and are waiting for a. decision.. If we hear
from the Federal appeal within two weeks , we will. be able to receive
new buses by December 15th; otherwise it will take 46 weeks .
WATER AND SEWER COMMITTEE:
Request for Payment - Stearns & Wheler
By Comm. Schickel : Seconded by Comm.�Gerkin
RESOLVED, That the following bills from Stearns & Wheler in connection
with the design of additions and modifications to the Wastewater Treat-
ment Facilities be approved as follows :
426
-4- September 28 , 1983
1 . User Charge . . . . . . . . . . . . . . . . $ 174 . 26
2 . Drawings & Specifications . . . . . . . . . 13, 745 . 47
3 . Minority Business Enterprise Program . . . 95 . 63
4 . Regulatory Review. . . . . . . . . . . . . 3 , 793 . 92
5 . Overhead Adjustment . . . . . . . . . . . . 10 , 364 . 68
Discussion followed on the floor .
Comms . Schickel and Gerkin withdrew Item 5 . , Overhead Adjustment , from
the resolution and tabled that item.
A vote on the resolution - items 1 through 4 - resulted as follows :
Carried Unanimously
Request for Payment - Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, That the following bills from Stearns $ Wheler for profes -
sional services in connection with the development of an Industrial
Pretreatment Program, be approved:
1 . Basic Services , Phase I (July) . . . . . . $ 335 . 47
2 . Basic Services , Phase II (July) . . . . . . 2 ,163 . 05
Carried Unanimously
Request for Payment - Stearns $ Wheler
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, That a bill from Stearns $ Wheler for professional engineer-
ing services in connection with the Sewer System Evaluation Survey, be
approved in the amount of $53 . 72 .
Carried Unanimously
Request for Payment - Stearns $ Wheler
By Comm. Schickel : Seconded by Comm. Gerkin '
RESOLVED, That a bill from Stearns & Wheler for professional engineer-
ing services in connection with the Deep Shaft Biological Treatment .,e,
Plant, City of Ithaca, per agreement and Amendment No . 2 , dated
8/21/81 , be approved in the amount of $203 .05 .
Discussion followed on the floor .
Tabling Resolution
By Comm. Guten erger : Seconded by Comm. Stone
RESOLVED, That the resolution requesting approval of a bill from
Stearns & Wheler for professional engineering services in connection
with the Deep Shaft Biological Treatment Plant be tabled.
Carried Unanimously
STREETS , FACILITIES, PARKS & REFUSE COMMITTEE :
Report on Request for Proposal on Stewart Park Plan for R-enovation
Comm. Guten erger reported on the progress of the Stewart Park Advisory
Group which was established May 2 , 1983, and its three-step program.
Step 2 requires the establishment of a list of professional consultants ,
upon the approval of the Board, to be interviewed for the project to
be carried out in Stewart Park. Twelve proposals were received, from
which five have been selected by the Committee , from the following
firms :
1 . The Landplan Partnership , Southport , Conn.
2 . Planning/Environmental Research Consultants , Ithaca, N. Y.
3 . Storch Associates , Hempstead, N. Y .
4 . Quennell Rothschilds Associates , New York, N . Y .
5 . Organization of Environmental Growth, Washington, D . C .
Resolution
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That the Board approves the list of five professional con-
sultants , as selected by the Committee , to be interviewed for the
proposed improvement to Stewart Park .
Carried Unanimously-
427
-5- September 28 , 1983
Fall Cleanup Week
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the Board, on the recommendation of Jack Dougherty,
establish the week of October 17, 1983 , as "Fall Cleanup Week" .
Carried Unanimously
Request for Payment - Hawman Mechanical , Inc.
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That a bill from Hawman Mechanical , Inc. for services performed
in connection with the heating system at the Streets & Facilities
Building, through 9/26/83 , be approved in the amount of $28 ,658 .
Carried Unanimously
Request for Payment - Empire Soils Investigations , Inc .
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That a bill from Empire Soils Investigations , Inc. for
services performed in connection with the Floral. Avenue Reconstruction ,
from 8/12/83 to 9/4/83 , be approved in the amount of $1 ,308 . 25 .
Discussion followed on the floor. The question of the signing
CO authority, in regard to contracts , was discussed. City Attorney
N Tavelli informed the Board that the Board first approves the contract,
Ljj it is then executed by the Mayor. City Engineer Lund asked the Board
to examine the procedure of who can sign contracts . Finance , Personnel
& Administration Committee will look into the matters . City Attorney
Tavelli asked that the Board, at the next meeting of Board of Public
Works , approve whatever arrangements we have with Empire Soils Investi-
gation, Inc.
A vote on the resolution resulted as follows :
Carried Unanimously
Social Services Lease
By Comm. Gutenberger: Seconded by Comm. Gerkin
WHEREAS, the City Attorney, at the request of the Board of Public
Works , has completed negotiations with Tompkins County for continuance
of their lease on the fourth floor of City Hall , 108 East Green Street,
and the premises at 123 South Cayuga Street, for a total annual rent ,
retroactive for 19822 for the amount of $45, 860 . 40 per year, and for 1983
through the first six months of 1985 , for the additional amount of
$50 , 319 . 05 per year, and
WHEREAS, the Superintendent recommends entering into said Agreement;
THEREFORE, BE IT RESOLVED, That the Board authorize the Mayor to sign
said Agreement .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
Block 99 Partnership
By Comm. Gutenberger : Seconded by Coyalii . Gerkin
WHEREAS, the Board of Public Works , by resolution dated June 7 , 1983,
did authorize the City of Ithaca to execute an easement 3 feel, in width
and 91 feet in length for that area between the easterly prope)-ty line
of Block 99 Partnership and the westerly edge of the existing sidewalk
in the westerly side of South Cayuga Street in the City of Ithaca , fo)-
the purpose of installing structural columns for the proposed Ramada
Inn addition owned by Block 99 Partnership, and
WHEREAS, the building addition itself will encroach upon the air rights
of the City of Ithaca with respect to said Ramada Inn addition;
NOW, THEREFORE, IT IS
428
-6- September 28 , 1983
RESOLVED, That the air rights and subsurface rights with respect to the
91 foot by 3 foot addition are not needed for public purposes ; and be
it further
RESOLVED, that pursuant to Section 20 (36) of the General City Law,
the Mayor of the City of Ithaca be authorized to execute a lease for
a period of 99 years to Block 99 Partnership for the air rights over
and the subsurface area under property belonging to the City of Ithacay
on the westerly side of South Cayuga Street, having an area 91 feet by
3 feet, as more particularly shown upon the drawings and specifications ,
attached hereto; and it is further
RESOLVED, That all building structures shall be deemed to be the real
property of Block 99 Partnership, their successors and assigns , and be
it further
RESOLVED, That Block 99 Partnership will provide insurance holding the
City of Ithaca free and harmless from any and all claims arising from
the use of said lease .
Discussion followed on the floor. City Attorney Tavelli explained the
conditions of the resolution.
A vote on the resolution resulted as follows :
Ayes (4) - Gerkin, Gutenberger, Stone , Walker
Abstention(1) - Schickel
Carried
FINANCE, PERSONNEL $ ADMINISTRATION COMMITTEE:
Audit
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 18 , in the amount of $43,008 . 57 , for the
General Fund, and in the amount of $10 ,425 . 55 , for the Water $ Sewer
Fund, be approved for payment . It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Discussion followed on the floor.
A vote on the resolution resulted as follows ;
Carried Unanimously
Appointment - Stephen R. Place
By Comm. Walker : Seconded by Comm. Stone
RESOLVED, That the appointment of Stephen R, Place, as an Automotive
Mechanic in the Streets & Facilities Division, at $5 . 57 per hour,
effective September 26 , 1983, be approved.
Carried Unanimously
Request by City Engineer for Temporary Clerical Perts'on
By Comm. Walker: Seconded by Comm. Schickel
WHEREAS, the City Engineer has requested the hiring of a temporary
clerical support person for a period of 90 days , the rental of a
typewriter and the acquisition of dictaphone equipment, now, therefore,
be it
RESOLVED, That the Board of Public Works authorizes the hiring of a
temporary clerical support person, rental of a typewriter, for a
period not to exceed 90 days , and the acquisition of dictaphone equip
ment, the combined cost of which, not to exceed $4 , 300 , is subject to
funds being available from the Department of Public Works Budget,
and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
and Administration Committee of Common Council for review and approval .
429
- 7- September 28 , 1983
Comm. Walker commented that the original request included $700 for
overtime work which the Committee excluded in making its recommendation.
Discussion followed on the floor. '
A vote on the resolution resulted as follows :
Carried Unanimously
Appointment - Ivan C. Burris
By Comm. Wal er. Seconded by Comm. Gerkin
WHEREAS, the Superintendent of Public Works has interviewed and
recommended that Ivan C . Burris be appointed to the position of Plumb-
ing Inspector; now, therefore, be it
RESOLVED, That the Board of Public Works hereby approves the provisional_
appointment of Ivan C. Burris to the position of Plumbing Inspector,
at an annual salary of $17 , 292 , which is Step III of the 1983 C.S.E.A. -
Administrative Unit Compensation Plan, and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
(Y) and Administration Committee and Common Council. for review and approval- ,
(� Carried Unanimously
Extension of Appointment
By Comm. Walker: Secon ed by Comm. Gerkin
WHEREAS, the appointment of a new Plumbing Inspector will require a
transition period of approximately two to four weeks to allow for
sufficient orientation and training, and
WHEREAS, a request from the Superintendent has been received to allow
Tony Albanese to continue his temporary duties through October 28, 1983 ,
to allow for training, orientation and the proper continuity of the
plumbing inspection functions ; now, therefore , be it
RESOLVED, That Tony Albanese ' s appointment be continued through October
28, 1983.
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
General Fund Operating Budget
Comm. Walker reported on the General Fund Operating Budget for 1984 ,
explaining how it was arrived at .
Resolution
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That the 1984 General Fund Operating Budget for the Department
of Public Works , totaling $4, 250 , 773 , be approved as prepared by staff
and the Finance, Personnel & Administration Committee of the Board of
Public Works .
Discussion followed on the floor.
Comm. Gutenberger asked about curb and gutter maintenance. The problem
was discussed; it was pointed out by Mayor Shaw that this was not in the
capital budget , but had to be accounted for in the operating budget .
Comm. Gutenberger expressed surprise ghat the budget was put together
without the awareness that the curb and gutter maintenance i_1=em had
been removed from the capital budget . Supt . Kinsella agreed to submit
a final amendment to the budget on curb and gutter maintenance.
Mayor Shaw asked about the status of the Water and Sewer Budget. Comm.
Walker responded that the Committee would be meeting the following week
to work on it .
430
-8- September 28 , 1983
Mayor Shaw reminded the Board that they must find a way to review the
budget earlier in 1984 so that the Mayor can review it at a much
earlier date.
A vote on the resolution resulted as follows :
Ayes (4) - Gerkin, Schickel , Stone , Walker
Nay (1) - Gutenberger -
Abstention (1) - Mayor Shaw
Carried
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
Request for Payment - Eckerlin, Klepper, Hahn & Hyatt
By Comm. Stone : Seconded 5y Comm. Walker
RESOLVED, That a bill from Eckerlin, Klepper , Hahn & Hyatt, for investi-
gation and report on the Seneca and Green Street Parking Garages , be
approved in the amount of $2 ,090 .
Discussion followed on the floor. City Engineer Lund and Supt . Kinsella
responded to questions from the Board.
Tabling Resolution
By Comm. Stone: Seconded by Comm. Schickel
RESOLVED, That the resolution approving payment to Eckerlin, Klepper,
Hahn & Hyatt be tabled until after the Committee meets to discuss the
entire problem of repairs to the parking garages .
Carried Unanimously
Award of Contract - Audit in Transit Operating Assistance Program Grant
By Comm. Stone: Seconded by Comm. Walker
r
WHEREAS, the City of Ithaca solicited proposals to audit the Federal
Section 18 Operating Assistance Program Grant , and
WHEREAS, the City of Ithaca received one proposal ; now, therefore, be
it
RESOLVED, That a professional services contract in the amount of $1 , 200
be awarded to Graciela, Scanlon $ Joyce, certified public accountants ,
for their proposal to do an audit in the Transit Operating Assistance
Program Grant, which is required for receiving that assistance .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
UNFINISHED BUSINESS:
Comm. Gutenberger asked about the Elmira Road Mini Go1X Course . City-
Attorney Tavelli responded that Mr. Barber, from the Engineering Depart-
ment, is getting deeds for him to examine.
ADJOURNMENT:
On a motion, the meeting adjourned at 6 : 40 P.M.
VL
Callista F. Paolangeli , William R. Shaw, Mayor
Deputy Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
Accounts Receivable
September 28, 1983
12742 Maurice F Neufeld G2122 28.26
12743 Cornell University F2144 154.84
12744 City of Ithaca-Capital Fund F2801 307.62
12745 City of Ithaca- " 11 G2801 139.58
12746 South Meadow Street Properties F2144 144.87 G2122 54.76
12747 Caroline B. Witlow F2144 149.80
12748 ABL Plumbing F2144 105.42 G2122 466.45
12749 City of Ithaca-Capital Fund F2801 611.39
12750 City of Ithaca- if if F2801 941.23
12751 Burton E. Clark F2144 458.21
12752 City of Ithaca-Capital Fund G2801 32.15
12753 City of Ithaca- G2801 229.98
12754 City of Ithaca- " It G2801 121.85
12755 Cornell University G2120 28,206.31
TOTAL $ 2,873.38 TOTAL $ 29,279.34
APPROVE FINANCE COMMITTEE
1566 Burton Clark,Inc A1710 269.46
1567 Engineer & Utilities,City of Ithaca A1710 47.70
1568 William Tompkins A1710 20.00
1569 Carol Lin A1710 25.00
1570 Jason Fane A1710 25.00
1571 J.A. Myers A1710 25.00
1572 Jason Fane A1710 30.00
1573 Liang C. Ku A1710 25.00
BOARD OF PUBLIC WORKS PROCEEDINGS 431
CITY OF ITHACA, -NEW YORK
Regular Meeting 4 : 00 P .M. October 12 , 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Gerkin, Gutenberger, Schickel , Stone, Walker
ABSENT:
Commissioner (1) - Clarke
OTHERS PRESENT:
Supt . of Public Works - Kinsella
Asst. to Supt of Public Works - Dougherty
City Engineer - Lund
Deputy Controller - Cafferillo
City Attorney - Tavelli
Asst. Engineer - Barber
City Clerk - Rundle
Aldermen - Holman, Hoffman, Banfield, Killeen
Tompkins County 'Health Department - John An.dersson
Town of Ithaca Engineer- Larry Fabbroni.
PLEDGE OF ALLEGIANCE:
(v Mayor Shaw led al] present in thc: Pledge of Allegiance to the.
American flag.
ADDITIONS AND DELETIONS TO THE AGENDA:
Q Streets , Facilitie-; Parks and Refuse Committee
Chairman Gutenberger requested the addition of the following
item:
Item h - parking meters ;
installation and replacement
No Board member objected.
Water and Sewer Committee
Chairman Schickel requested the following :
That Item 14a on agenda be deleted and substitute
resolution be added and that 14F be added to the
agenda.
No Board member objected.
Superintendent Kinsella requested the following items be
deleted:
Item 14b - Stearns and lflI�ee7er payment.
Item 14c - Stearns and 1-:heeler payment
Item 14d - Malcolm Pirnie- payment
No Board member objected.
COMMUNICATIONS:
Mayor Shaw reported having received a letter from Mr . Doug
Dylla expressing concern of the status of the Cascadilla Creek
bridge connecting Madison and Yates Streets . His second con-
cern was the concrete creek walls west of Cayuga Street and
the third area was intersections of Yat:e's and. 1Vii_1ov✓ Ave , and
Madison Street and Lake Avenue at the Cascadilla Creek bridge .
The Asst. to the Supt . and the Streets and Facilities Committee
will be looking into these matters .
Mayor Shaw reported on other communications regarding concern
of the intersection of Plain and (71iDton Streets , and. Spencer.
Road parking .
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Removal of Parking Meter
Alderman Holman presented a petition for removal of a parking
meter on the 100 block on W. Buffalo Street and the trimming of
a hedge between the driveway of 114 and 108 W. Buffalo Street,
as the driveway there is very blind and hazardous . The matter
was referred to the Parking, Traffic , and Transit Committee.
- 2- October 12, 1983
432 John Andersson-Engineer-Tompkins County Health Department
Mr . John Andersson, Engineer with the Tompkins County Health
Department spoke regarding improvements that need to be made
at the Water .and Sewer Plant and facilities . The main concern
was the chlorine storage area. Other concerns expressed were
the Vinegar Hill Pump Station and problems at the 60 foot dam,
He urged Board members to closely examine the Malcolm Pirnie
report .
REPORT OF SUPERINTENDENT :
Newspaper Vending Machines
Supt. Kinsella gave a brief update on the status of the news-
paper vending machines in the City. A draft ordinance has "
been prepared and is available for Board members to examine.
Cayuga and Green Streets Traffic Light
Supt. Kinsella gave a report on the status of the request to
the NYSDoT concerning a green phase light controlled by Central
Fire and push button WALK—DON 'T WALK cycle on that traffic light,
E. O. C. Rent Review
Supt. Kinsella reported that Asst. Engineer Chuck Barber has
completed an inventory of rental analysis for G. I .A. C. Copies
will be distributed to Board members and City Attorney. The
matter was referred to the Streets and Facilities Committee for
review.
Introduction of Plumbing Inspector - Ivan Burris
Supt. Kinsella introduced Mr. Ivan Burris , Plumbing Inspector,
to the the Board.
REPORT OF STAFF:
Asst. to Supt. Dougherty reported that the drainage problem on
N. Cayuga Street has been solved.
He also reported that some of the shubbery at Dewitt Park has
been changed to improve the park.
City Engineer Lund introduced the plant staff to the Board.
Watershed Signs
City Engineer Lund reported that there are six additional signs
for the watershed area.
Proposal for Green Street Parking Garage and Seneca Street
Parking Garage
City Engineer Lund reported that proposals for repairs has been
received from .consultants . She is sending it to the Superinten-
dent and to the Streets and Facilities Committee .
Activated Sludge School
The City Sewer Station operators are at an activated sludge
school . City Engr. Lund explained purpose of the school .
Funds for Clerical Support
City Engr . Lund reported that she will use salary line from
Bill Szabo ' s transfer to fill a clerical Position in her area.
a
WATER AND SEWER COMMITTEE:
Deed of Right__oT__Way for Reconstruction of Burns Road Across
City Lands F. _.
By Comm. Schickel : Seconded by Comm. Stone
WHEREAS , the Superintendent has received a request from the
Town of Ithaca for a deed of right of way for the reconstruction
of Burns Road across City lands ,
BE IT RESOLVED, that" approval is hereby given to the Mayor to
sign said deed in accordance with conditions and stipulations
as may be required by the Superintendent of Public Works and the
City Attorney, including
3 October 1.2 , 1_983
1 . Need to minimize visibility of the upper reservoir 433
from Burns Road;
2. Need to limit parking along Burns Road anal. access from
it to the watershed area ;
3. Need to maximize re-vegetation of the area between
Burns Road and the reservoir;
4. Need to recognize the possibility of increased speed.
and traffic on Burns Road, if it is straightened;
5. Need for cooperation between. the City and Town on. design
factors .of any Burns Road modifications .
BE IT FURTHER RESOLVED, that said resolution be forwarded to
the Common Council for approval .
Discussion followed on the floor. Comm. Schickel gave brief_
background of resolution. Alderman Hoffman expressed hope that
Board members have considered all factors before voting on. resol-
ution. Larry Fabbroni explained Town of Ithaca `s position. on
this project.
(Y) Amended Resolution
N By Comm. Schickel: Seconded by Comm, Stone
(1.J WHEREAS, the Superintendent has received a request from the
Town of Ithaca for a deed of right of way for the reconstruction
of Burns Road across City lands ,
BE IT RESOLVED, that the Mayor is hereby authorized to execute
a letter of intent with the Town of Ithaca that assures the
Town' s commitment to respond to :
1. Need to minimize visibility of the upper reservoir
from Burns Road;
2. Need to limit parking along Burns Road and access from
it to the -watershed area;
3 . Need to maximize re-vegetation of the area between
Burns Road and the reservoir ;
4 . Need to recognize the possibility of increased speed
and traffic on Burns Road, if it is strai,gh.tened.
5. Need for cooperation between City and Town. on design.
factors of any Burns Road modifications ; and
BE IT FURTHER RESOLVED, that upon approval of Common Council
and City Attorney, the Mayor be authorized to execute a deed
for the right of way for the reconstruction of Burns Road- a.cro_ss
City lands .
Discussion followed on the floor.
A vote on the resolution' resulted as follows :
Ayes (5) - Gerkin, Schickel , Stone , Walker , Shaw
Nays (1) - Gutenberger
Carried
Request for Expungement of Bill
The Water and Scwp-r. Section of r_.1�c t1nP i"neori.ng a.n,d. tI1.1 1 i.?;i.c:.;
Division requests the Board to expunge a bill to Mr . John
Crowley in the amount of $26 . 54 for rod sewer lateral services .
Work was performed on the MAIN sewer and should not have been.
billed to the property owner .
Resolution
By Comm. Schickel : Seconded by Comm. Stone
RESOLVED, that bill #12728 to Mr . John Crowley in the amount of
$ 26. 54 be expunged.
Carried Unanimously =,a
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-4- October 12 , 1983
434
Request for Rebate on Water Installation Charge
WHEREAS, a bill in the amount of $1 , 788 . 90 for a water service
installation was sent to Mr . Ivar Johnson for work performed
at 111 N. Plain Street, said bill being in error, and
WHEREAS, Mr . Johnson has paid the bill and associated additional
charges for interest and penalties ,
RESOLVED, that the Board of Public Works authorize the City
Controller to rebate the amount of $991 . 87 .
Carried Unanimously
STREETS, FACILITIES , PARKS , AND REFUSE COMMITTEE :
Sign on Willow Avenue - Permit for
By Comm. .Gutenberger : Seconded by Comm. Gerkin
WHEREAS, an application has been received from D.W. McPherson
to place a sign on City property along Willow Avenue,
RESOLVED, that the Superintendent of Public Works is hereby
authorized to issue a revockable permit for said sign with
conditions as may be required by the City Attorney.
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
Authorization to Retain Appraiser - Mark Keller _
It is requested that authorization be given to the Superintendent
of Public Works to retain Mark Keller, a licensed real estate
broker/appraiser to conduct six appriasals of City-owned proper-
ties . Said appraisals will provide specific rental rate values
and/or sale values of the properties and. a standard system of
setting appropriate rental rates .
Resolution .
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that the proposal submitted by Mark Keller be approved
and the Superintendent be authorized to retain said appraiser
contingent upon the availability of funds .
Discussion followed on the floor .
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Tabling Resolution
By Comm. Schickel : Seconded by Comm. Stone
RESOLVED, that the resolution to retain Mark Keller to conduct
six appraisals of City-owned properties be tabled.
Carried Unanimously
Permit Issuance Procedure . - Discussion
Comm. Gutenberger reported on the procedures for issuance of
permits . He will set up ameeting with Superintendent Kinsella,
Chief Herson, Attorney Tavelli , City Clerk Rundle, Mayor Shaw,
and the Streets and Facilities Committee to discuss the pro-
cedure for permits being issued.
Request for Payment - F&J Construction
By Comm. Gutneberger: Seconded by Comm. Stone
RESOLVED, that a request for payment #1 from F&J Construction
for services performed in connection with the City ' s sidewalk
program be approved in the amount of $21 , 970 . 24 .
Discussion followed on the floor .
Tabling Resolution
! By Comm. Gutenberger : Seconded by Comm. Walker
RESOLVED, that the resolution to submit payment #1 to F&J
Construction for services in connection with the City ' s side-
" walk program be tabled.
Carried Unanimously
5- October 12 , 1983
Request for Payment - Burton F. Clark, Inc .
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, : that a request for payment from Burton F . Clark, Inc .
for services in connection with Floral. Avenue r. econ.structi.on.
through September 30 , 1983 , be approved in the amount of $200 , 905 .
Carries] Unanimously
Request for Payment - Bates General Contractor
By Comm. Gutenberger: Seconded by Comm. Gerkin.
RESOLVED, that the following payment requests from R. L. Bates
General Contractor for work performed in connection with. the
W. Clinton/S. Meadow Streets Improvements be approved as follows :
1 . Payment No. 1 through 9/24/83 . . . . . . .. . . : . . . . $18 , 024 . 62
2. Payment No. 2 through 10/10/83 . . . . . . . . . . . . . 54, 030 . 59
Carried Unanimously
Request for Payment - Hawman Mechanical , .Inc .
By Comm. Gutenberger: Seconded by Comm . Gerkin.
RESOLVED, that a bill from Hawman Mechanical , Inc . for services
in connection with the infra-red heating system at the Streets
and Facilities garage through 9/30/83 , be- appr'oued- in the amount
G) of $6, 723 .
(Y) Discussion followed on the floor .
N
Tabling Resolution
By Comm. Stone: Seconded by Comm. Walker
Q RESOLVED, that the request for payment from Hawman Mechanical ,
Inc. for services in connection. with the infra-red heating system
at the Streets and Facilities garage through 9/30/83 , be tabled..
Carried Unanimously
Parking Meters
ByComm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, a request has been received from the Planning and Public
Works Committee of the Tompkins County Board of Representatives
for the City through the Board of Public Works to administer
operations operations and co-ordinate enforcement of the City parking meters
installation and replacement at no cost to the City, and
WHEREAS, the City ' s. only responsibility will- be to maintain and
replace parking meters as necessary and provide parking enforce-
ment presence as necessary.
RESOLVED, that the Mayor is hereby authorized to sign. an. agree-
ment with Tompkins County, subject to the recommendation. of the
Superintendent of Public Works and the City Attorney.
Discussion followed on the floor.
Commissioner Stone reported that this matter was in. the Parking ,
Traffic, and Transit Committee, not in Str. eet:s.$ Facilities ,
Parks and Refuse Committee.
Tabling Resolution
By Comm. Walker: Seconded By Comm. Schickel
RESOLVED, that the request from the Planning and Public Works
Committee of the Tompkins County Loard of Representeti-vcz for
the City through the Board of Public Works to administr,_r opera-
tions and co-ordinate enforcement of the City parking meters
for installation and replacement at no cost to the City, be
tabled.
Carried Unanimously
FINANCE, PERSONNEL, AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that bills audited and approved by the Finance Committee
j as listed on Abstract No. 19 in the amount of $44 ,168 . 73 for
the General Fund and in the amount of $3 , 172 . 76 for the Water
and Sewer Fund, be approved for payment.
IT IS FURTHER RESOLVED, that the bills receivable be approved
and ordered rendered .
Carried Unanimously v .
- 6- October 12 , 1983
436 Appointment - William F . Szabo
By Comm. Walker : Seconded by Comm. Gerkin
RESOLVED, that William F. Szabo be appointed as Buildings Systems
Supervisor in the Streets and Facilities Division at $18 ,.235
per year, effective October 16 , 1983 .
Carried ilranim.ovsly
Appointment - Robert Sherman
-By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that Robert Sherman be appointed as Water Treatment
Plant Operator having successfully obtained his Class 2A
license, effective October 4 , 1983 .
Carried Unanimously
PARKING , TRAFFIC AND TRANSIT COMMITTEE :
Comm. Stone have a brief report on parking lots and administra-
tion. The committee has had meetings with representatives from
sections of town such as East Hill and others . The committee
is now ready to start making some recommendations to the Board
and Common Council .
The Mayor commented the committee should look strongly and
seriously at parking recommendations where they feel further
study or research is necessary. However , lie reminded the
committee that Alderman Killeen has submitted some extremely
small and very minor requests for the Collegetown area that
don' t have city wide implications . It seems that these requests
could be dealt with - immediately.
There are other coitcerns , i . e . downtown parking and monthly
rates in the parking garages that may be more difficult but
it seems we've had enough input. He hopes that the committee
will move forward with their recommendations without further
delay.
ADJOURNMENT:
On a motion the meeting adjourned at 5: 55 p .m. ,..
Jos ph A. Rundle, City Clerk William R. Shaw, Mayor
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BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
OCTOBER 12, 1983
12756 Block 99 Partnership G2122 35. 26
12757 Robert Bruce Jr. F2144 21.84 G2122 14.56
12758 Ithaca Neigh. Hsing F2144 9.00 G2122 6.00
12759 Michael Doll F2144 345.00
12760 Anthony Schultz G2122 74.07
12761 Jason Fane F2144 1400.37
12762 Jason Fane F2144 277.80
12763 Cornell University F2144 266.61
12764 City of Ithaca F2801 302.38
12765 City of Ithaca G2801 171.66
12766 City of Ithaca G2801 251.99
12767 City of Ithaca F2801 388. 20
12768 City of Ithaca F2801 139.33
TOTAL 3150.53 TOTAL 553.54
Grand Total $3,704.07
7)V Y FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS 437
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. October 26, 1_983
PRESENT:
Mayor - Shaw
Commissioners (5) - Gerl:in, Gutenberger, Schickel , Stone ,
Walker
ABSENT:
Commissioners (1) - Clarke
Common Council Liaison - Banfield
OTHERS PRESENT:
Supt. of Public Works - Kinsella
Asst. to Supt. of Public Works - Dougherty
City Engineer - Lund
Deputy Controller - Cafferillo
Deputy City Clerk - Paolangeli
Purchasing Agent - Clynes
Aldermen - Hoffman, Killeen
(J) MINUTES :
(y) By Comm. Gutenberger : Seconded by Comm. Gerkin
N RESOLVED, that the minutes of the September 28 , 1983 meeting
be approved as recorded by the Deputy City Clerk.
UJ Carried Unanimously
Q By Comm. Stone: Seconded by Comm. Gerkin
RESOLVED, that the minutes of the October 12 , 1983 meeting
be approved as recorded by the City Clerk with the following
amendment: Page 6 ;
RESOLVED, that Robert Sherman be appointed a Water Treatment
Plant Operator at an annual salary of $11 , 280 . , effective
October 3, 1983 .
Carried Unanimously
SPECIAL ORDER OF BUSINESS :
Ceremony Honoring Recent Retirees of the Department of Public
Works
Supt . Kinsella and Mayor Shaw presented certificates and awards
to retired employees :
Joseph Leonard - 10 years
Charles Baker - 25 years
Claude Colleyacme - 15 years
ADDITIONS TO THE AGENDA:
Water & Sewer Committee
Comm. Schickel requested the following items be added to the
agenda:
Item 13 - B. O' Brien Gere bill
C . O ' Brien Gere bill
No Board member objected.
Streets , Facilities , Parks Refuse Committee
Comm. Gutenberger requested the following items be added to
the agenda:
Item 14 - B. R. L. Bates , General Contractor bill
C . F&J Construction Company bill
D. McFarland-Johnson Engineers , Inc . bill
E . Hawman Mechanical , Inc . bill
F . Empire Soils Investigations bill
G . Burton F . Clark, Inc . - 2 bills
No Board member objected.
October 26 1983
438 COMMUNICATIONS FROM THE MAYOR:
Mayor Shaw reported that we are awaiting approval and action
by Mr . William Ruckelshaus , Administrator for the U. S . Environ-
mental Protection Agency, approving our grant application for
the Ithaca area Waste Water Treatment Plant .
State Street Bricks
Mayor Shaw reported on a meeting with Supt . Kinsella and Jack
Dougherty and the Planning Department staff on the State Street
bricks . A document on facts and figures has been prepared.
A recommendation will be sent to Common Council for a decision.
B. P.W. Budget
The B.P.W. Budget has been reviewed by Mayor Shaw. Copies
will be distributed to the members of the Board.
Markles Flats
A recommendation has been received from the Committee. The
Markles Flats complex could be made adaptable to Youth Services
facility and the renovation cost is comparable to the renova-
tion of the Tin Can. School District negotiations have begun.
The timetable for negotiations with the School District is
no more than two months to try to reach terms and conditions
that are- acceptable to .both. parties .
REPORT OF CITY ATTORNEY :
City Attorney Tavelli reported that communication has been
received from the Soil Conservation Service on the final
billings for the 6 Mile Creek wall renovation.
The matter was referred to the Streets , Facilities , Parks ,
and Refuse Committee.
REPORT OF CITY CONTROLLER
Mayor Shaw thanked the Controller ' s office for all the work
they have done on the budget.
REPORT OF SUPERINTENDENT & STAFF
New City Buses
Purchasing Agent Clynes reported he has received verbal
assurances that our submissions are complete and in order .
He expects the buses before the end of 1983 .
City Engineer Lund gave the following reports :
Watershed
The signs are drying from Cayuga Signs for the watershed
area. They will be installed in the next week.
Meeting with Chief Tuckerman
A Fire Alert Program was discussed. The Fire Chief gave the
Filter Plant a home monitor unit , and a routine flushing pro-
gram for our fire hydrants was discussed and a program will
be forthcoming .
Waste Water Treatment Plant
The men have been attending an activated Sludge Seminar at
the Ovid Sewage Treatment Plant .
Sludge Drying
We Are approaching an imminent problem that may require some
changes in our schedule .
Engineering
The Floral Avenue asphalting was completed last Friday . This
week there has been a project clean-up and traffic will start
running on that road on Friday , October 28 . The quality
assurance has been done by Thompson Associates and densities
on the asphalt have been done by Parritt-Wolf.
On Clinton and Meadow Streets the traffic is flowing . The
old West Clinton Street is now being ripped out . There is
also patching being done on Titus and on the west side of
Meadow.
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- 3- October 26, 1983
Seneca and Green Street Garages 439
City Engr . Lund has received a proposal from McFarland-
Johnson. This is the third proposal received and has been
given to the Superintendent . Her Recommendation remains that
the Board stay with O'Brien & Gere for that work at a cost of
$ 2 , 000 .
Water $ Sewer
City Engr. Lund is designating Tasha Napier as the asphalt
lady of 1983 . She coordinated the field work form her base
station at the Water Plant .
Comm. Stone asked when the State plans to install the light
at Clinton and Meadow Streets . City Engr . Lund will check
with the State.
PARKING, TRAFFIC & TRANSIT COMMITTEE :
Ithaca Transit System "Report of Operations"
By Comm. Stone: Seconded by Comm Walker
RESOLVED, that the Ithaca Transit System "Report of Operations"
for the period of January - September 1983 , be accepted.
Carried Unanimously
County Parking Lot
By Comm. Stone: Seconded by Comm. Gerkin
(v WHEREAS, the Parking, Traffic $ Transit Committee. has met
W and reviewed the request of the Tompkins County Public Works
Q Committee for City operation of the County parking lot, and.
Q WHEREAS, the County has offered to furnish all the necessary
parking meters which are compatible with the current models ,
and
WHEREAS, the Board of Public Works on or about April 11 , 1979
authorized the execution of an agreement between the City of
Ithaca and the County of Tompkins with respect to the metering
of a parking area adjacent to the Tompkins County Courthouse ,
and
WHEREAS, the Board of Public Works desires to reaffirm and
set out in more specific detail the particulars of said agree-
ment,
NOW, THEREFORE, BE IT RESOLVED, that the Mayor of the City of
Ithaca be authorized to enter into and execute a lease agree-
ment with the County of Tompkins encompassing the following
provisions :
A. The City will lease from the County an area adjacent to
the Tompkins County Courthouse for the purpose of one-hour
metered parking of approximately 25 spaces . (The area is more
particularly shown on Exhibit A) .
B . County of Tompkins will install meter posts . The County
will replace all damaged posts and meter heads .
C . The County will maintain the parking surface area including
all paving and plowing of same .
D. The City will collect and receive for its own use all
parking meter revenues and fines .
E . The designated parking area shall be a City parking lot
governed by all ordinances of the City of Ithaca.
F . The City will provide routine maintenance of the parking
meter heads .
G . The lease will begin as soon as the Common Council of the
City of Ithaca passes amendments to the City parking ordinances
authorizing said metered parking .
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440 H. The lease agreement is cancellable upon 30 days written
notice by either party.
I . All towing and removal of unauthorized vehicles shall be
the responsibility of the County Administrator in accordance
with all applicable laws of the City of Ithaca and State of
New York.
J . The lot will be patroled by the City of Ithaca police
personnel and others in the same form and fashion as other
City owned parking lots .
K. When the Board of Representatives is in official session,
the County Administrator will be authorized to bag meters with
the language "No Parking, Board of Representatives Only" .
L. The County shall provide the City of Ithaca with public
liability insurance with limits of $300, 000 property damage
and $1 , 000, 000 bodily damage coverage, naming the City of Ithaca
as an additional insured on said policy as its interest may
appear.
Discussion followed on the floor .
Amending Resolution
By ComiLi. Gutenberger : Seconded by Comm, Stone
RESOLVED, that under Item A "without cost" be inserted after
the lv4ord lease.
Carried Unanimously
Discussion followed on the floor .
A Vote on the Main Motion as Amended resulted as follows :
Carried Unanimously
Downtown Parking Study
Comm. Stone reported on the Downtown Parking Study. The
Parking , Traffic and Transit Committee needs one more meeting j
to formulate the report to the Board.
WATER & SEWER COMMITTEE :
Request for Payment - Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, that the following bills from Stearns & Wheler for
professional engineering services in connection with the design.
of additions and modifications to the Wastewater Treatment
Facilities for the month of August 1983 , be approved.
Drawings and Specifications . . . . . . . . . . . . $306. 94
Regulatory Review. . . . . . . . . . . . . . . . . . . . . 8 , 280 . 74
Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 . 96
Discussion followed on the floor .
Deputy Controller Cafferillo gave background on this project
and answered questions from the Board.
Carried Unanimously
Request for Payment - Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, that a bill from Stearns & Wheler for professional
engineering services in connection with the Sewer System
Evaluation for the month of August, 1983, be approved in
the amount of $136 . 23 .
Carried Unanimously
Request for Payment - Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Stone
RESOLVED, that a bill from Stearns $ Wheler for professional
engineering services in connection with the development of
an Industrial Pretreatment Program for the month of August
1983 , be approved in the amount of $1 , 136 . 79 .
Carried Unanimously
- S- October 26 , 1983
Request for Payment - O'Brien & ;ere
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, that a request for payment from O'Brien F, Gere for
analytical services in connection with test water samples
(sludge tests for EP Toxicity) for period ending September 3 ,
1983 , be approved in the amount of $500 .
Carried Unanimously .
Request for Payment - O'Brien & Gere ( ;
Comm. Schickel : Seconded by Comm. Gerkin .
SOLVED, that a request for payment from O 'Brien & Gere for
alytical services in connection with test water samples for
e period of September 4 through October 1 , 1983, be approved
in the amount of $300 . 50 .
Carried Unanimously
5
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Stewart Park - Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, the Stewart Park Advisory Group acting at the direction
C))f the Board of Public Works has completed a search for a
consultant to prepare a master plan for Stewart Park improve-
(Vents , and
WVHEREAS, the SPAG recommends selection of Planning and Environ-
<mental Research Consultants of Ithaca, New York to prepare a
Q master plan at a fee of $29, 784 , and
WHEREAS, the SPAG recommends that funds be included in the
project budget for possible additional expenses , i . e . technical
analysis , public informational materials , etc. ,
THEREFORE, BE IT RESOLVED, that the Board of Public Works `
authorizes the preparation of an agreement based upon the ' =
consultant ' s proposal, dated September 16, 1983 , for singature
by the Mayor, subject to approval by the Common Council , and .a, y
• BE IT FURTHER RESOLVED, the SPAG be requested to continue as
the Board of Public Works liaison with the consultant to pro- f '
ject completion.
BE IT FURTHER RESOLVED, that the Budget & Administration Committee
and the Common Council be requested to authorize and approve
the amount up to $35, 000 for this project.
BE IT FURTHER RESOLVED, that copies of this resolution and
proposal be forwarded to the Planning and Development Committee f
of the Common Council and members of the Planning and Develop-
ment Board for their information.
Discussion followed on the floor . _
Comm. Gutenberger answered questions from other Board members . kµ
(Comm. Stone left meeting at 5 : 10 p .m. )
Amendin,, Resolution '
By Comm. Gerkin: Seconded by Comm Walker
BE IT FURTHER RESOLVED, that any sub-contracts for professional #
services in excess of $1 , 000 be approved by the Superintendent
upon advice of SPAG .
Carried Unanimously E
Comm. Gutenberger thanked committee members for work done on f
this project . Asst . to Supt . Dougherty thanked Jon Meigs for i
preparing the request for proposal that was sent out . Many
compliments were received.
Mayor Shaw raised the question of the Stewart Park Advisory
Group ever having been created by resolution. This matter will
be checked and brought back to the next Board meeting .
-6- October 26, 1983
442 a vote on the Main Motion as amended resulted as follows ;
Carried Unanimously
Request for Payment - R. L. Bates , General Contractor
By Comm. Gutenberger : Seconded by Comm. Walker
RESOLVED, that a request for payment from R. L. Bates , General
Contractor, for estimate #3 for services in connection with
W. Clinton/Meadow Street project, be approved in the amount
of $111 , 775 . 05.
Deputy Controller Cafferillo explained that the $111 ,775. 05
will bring the contract up to $193 , 505 . 54 . That is $12, 982 . 54
in excess of the contract as originally approved and that this
is not a final bill .
Discussion followed on the floor .
Tabling Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that a request for payment from R. L. Bates , General
Contractor, for estimate #3 for services in connection with
W. Clinton/Meadow Street project, in the amount of $111, 775 . 05
be tabled.
Carried Unanimously
Mayor Shaw requested that future bills show the amount compared
to the total and the amount paid to date.
Request for Payment - F&J Construction Company
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that a request for payment .rrom F&J Construction
Company for services in connection with the City ' s sidewalk
construction program, be approved in the amount of $22, 958 . 65 .
This is a final bill .
City Engr. Lund reported that she has met with the field repre-
sentative for F&J Construction Company, and .that the work and
clean up is complete . Chuck Barber has checked all thirty
sites .
Carried Unanimously
Mayor Shaw suggested that loo be withheld if problems arise
on these projects , as is allowed in the contract.
Request for Payment - McFarland-Johnson Engineers , Inc .
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that a request for payment from McFarland-Johnson
Engineers , Inc . for professional services in connection with
a review of street construction plans for the W. Clinton/
Meadow Street project be approved in the amount of $420 .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Ayes (4) - Gutenberger, Gerkin, Walker, Mayor Shaw
Nays (1) - Schickel
Carried
Request for Payment - Hawman Mechanical , Inc .
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that a request for payment from Lawman Mechanical ,
Inc . for professional services through October 6, 1983 in
connection with the infra-red heating system at the Streets
and Facilities Garage, be approved in the amount of $6, 723 .
Carried Unanimously
Request for Payment - Empire Soils Investigations , Inc .
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that a bill from Empire Soils , Investigations , Inc .
for professional services in connection with the Floral Avenue
project be approved as follows :
From September 6 through October 10 , 1983 . . . . $4 , 775. 00
Discussion followed on the floor .
1 - October 26 , 183 �_
Questions from Board webers were answered by the City Engr .
She exlained that density tests were done by Parritt-Wolf as #c ,
Thompson Associates did not have a nuclear density man available
for October 21st .
Mayor Shaw made the suggestion that a resole{tion be pr c pared ''
for the Board regarding Parritt-Wolf s contract for $1 , 200 .
Carried Unanimously = `v:
Request for Payment - Burton F . Clark, Inc . ,a;
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that two bills from Burton F . Clark, Inc , for contractual. r_,. ,..
services in connection with the Floral Avenue project be approved
as follows :
Payment # 5 . . . x . $45 , 613 . 00 (through October 1.J , 1983)
Payment #6 . . . . . . . 269 , 41800 (through October 21 , 3.983) ,
Discussion followed on the floor , <s„
A vote on the resolution resulted as follows : x
Carried Unanimously
G) FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE ;
Audit
(� By Comm. Walker: Seconded by Comm. Schickel is
(J RESOLVED, that bills audited and approved by the Finance
`d
Q Committee as listed on Abstract No , 20 in the amount of $80, 294 . 25
for the General. Fund and in the amount of $ 21 ,470 . 41 for the
Q ltiat�r and S wer Fund., be approve(l payffi,,Cit -
IT IS FURTHER RESOLVED, that bill-7 receivable be approved and
ordered rendered, subject to a review for those bills which '
contain charges for patching .
Carded Unanimously
ADJOURNMENT: t. '
On a motion the meeting adjourned at 6 : 00 P .M. {
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Callista F> Pablangel' William R. Shaw, Mayor ':_
Deputy City Clerk,s
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BOARD OF PUBLIC WORKS PROCEEDINGS
Accounts Receikable
October 26, 1983
12769 Rab Co. G2122 92.82
out-12770 Charles E. Smith F2144 392.40
oe 12771 James Turesik F2144 226.08 G2122 344.92
12772 7erome ,Sirlin F2144 220.19
12773 Citu of Ithaca-Capital Fund G2801 205.68
12774 Citu of Ithaca-Capital Fund F2801 134.63
12775 Citu of Ithaca-Capital Fund F2801 141.60
12776 Citu of Ithaca-Capital Fund G2801 392.54
12777 Citu of Ithaca-Capital Fund G2801 281.97
12778 Citu of Ithaca-Capital Fund F2801 515.08
12779 City of Ithaca-Capital Fund F2801 1,215.66
12780 City of Ithaca-Capital Fund F2801 818.43
12781 Morse Chain Companu G2120 175.00
TOTAL $ 3-,6f4-.-6-7 TOTAL $ '- 'n+
3o'1557? i X19, i7
APPROV .AY FINANCE COMMITTEE
1574 Ivar Johnson A1710 25.00
1575 Divina Harden A1710 25.00
1576 Orson Ledger A1710 25.00
1577 Will Robert Teetor A1710 25.00
1578 Charles F. Mettler A1710 290.24
TOTAL $390.24
v
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P .M. November 9, 1983
PRESENT:
Commissioners (5) - Gerkin, Gutenberger, Schickel , Stone , Walker
ABSENT:
D,ayor Shaw
Comm. Clarke
C . C. Liaison Banfield
OTHERS PRESENT :
Supt. of Public Works - Kinsella
Asst . to Supt. - Dougherty
City Controller - Spano
Dep . Controller - Cafferillo
City Attorney - Tavelli
Purchasing Agent - Clynes
Dep . Clerk - Paolangeli
Asst. City Engineer - Barber
Alderman, Fifth Ward - Hoffman
17 In the absence of Mayor Shaw, the meeting was chaired by Vice-Chair
Schickel .
:14
PLEDGE OF ALLEGIANCE :
Vice Chair Schickel led all present in the Pledge .of Allegiance to the
American flag .
MINUTES:
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That the minutes of the October 26 , 1983 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
ADDITIONS AND DELETIONS TO THE AGENDA:
Water and Sewer Committee
Resolution
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That at the end of the Regular meeting , the Board adjourn
into Executive Session for the purpose of discussing a personnel
matter.
Carried Unanimously
Finance, Personnel & Administration Committee
Comm. Walker requested the addition of Item C, Temporary increase in
department roster .
No Board member objected.
REPORT OF SUPERINTENDENT AND STAFF:
Stewart Park barbecue area dedica tion
Supt . Kinsella reported receiving an invitation, which was also
extended to the Board, to attend a dedication ceremony for the new
covered barbecue area in Stewart Park on Sunday , November 13 , 1983 ,
at 2 : 00 p.m.
Asst. to Supt. Dougherty reported that he had made the request to the
Kiwanis Club the previous year to see if they would be interested in
using the barbecue pit at Stewart Park for one of their projects .
WATER AND SEWER COMMITTEE :
Request for Payment- -Stearns & Wheler
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That the following bills from Stearns & Wheler for pro-
fessional engineering services in connection with the development of
an Industrial Pretreatment Program through September , 1983, be
approved for payment:
- Basic Services (Phase 1) . . . . . . . . . . $ 262 . 49
- Basic Services (Phase II) . . . . . . . . . . 1 , 194 . 74
Carried Unanimously
- 2- November 9 , 1983
Commonland easement
By Comm. Walker : Seconded by Comm. Gerkin
WHEREAS, Home Craft Builders , Inc . is the owner of a parcel of land
located in the Town of Ithaca , County of Tompkins and State of New
York , which said parcel of land is contiguous to the City watershed,
and
WHEREAS, the City has an easement dated January , 1949 , for ingress and
egress to said watershed across the said parcel of land, and
WHEREAS, it is to the benefit of the City of Ithaca and Home Craft
Builders , Inc . that said easement be terminated and released and a
new easement be granted to the City- of Ithaca; now, therefore , be it
RESOLVED, That the Mayor , as chair of the Board of Public Works , be
authorized to execute a release of the January, 1949 easement after
approval of the form and content of said release by the Superintendent
of Public Works and the City Attorney, and be it further
RESOLVED, That the Mayor, on behalf of the City of Ithaca, accept a
new easement to the City watershed across lands owned by Home Craft
Builders , Inc . , in such form as is approved by the City Attorney and
the Superintendent of Public Works .
Discussion followed on the floor. Supt. Kinsella, using a diagram,
showed where the easement will be located.
A vote on the resolution resulted as follows :
Carried Unanimously
STREETS , FACILITIES, PARKS AND REFUSE COMMITTEE:
Bid return for supplying salt for ice control
Comm. Guten erger reported that bids were received on October 27 ,
1983 for supplying salt for ice control .
Resolution
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, That the contract for supplying salt for ice control_ be
awarded to Cargill , Inc . of Watkins Glen for their bid prices as
shown on the bid sheet .
Carried Unanimously
W. Clinton/Meadow Reconstruction project payment request
By Comm. Guten erger: Seconded y Comm. Gerkin
RESOLVED, That Estimate No . 3A from R. L. Bates General Contractor
for services performed in connection with the W. Clinton/Meadow Street
reconstruction in the gross amount of $104 ,675 . 41 be approved in the
net amount of $99, 441 . 64 after a retainage of $5 , 233 . 77 is made .
(This is not a final bill . )
Comm. Gutenberger reported that the committee had discussed this bill
and recommended payment up to the authorized amount of the original
agreement; they instructed Supt . Kinsella and City Engineer Lund that
they did not wish to see any more requests for payment until everything
is in place and they know what the costs are . Dep . Controller
Cafferillo answered questions from the Board.
A vote on the resolution resulted as follows :
Carried Unanimously
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE :
Ar is i t rtJ
By Comm. Walker : Seconded by Comm . Stone
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 21 in the amount of $47 , 546 . 51 for the
General Fund, and in the amount of $10, 477 . 21 for the Water and
Sewer Fund , be approved for payment . It is further
RESOLVED, That bills receivable be approved and ordered rendered .
Carried Unanimously
,�- 4�r7
- 3- November 9 44&3
Personnel Appointment
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That Randy Johnston be appointed as Laborer in the Streets
Facilities Division at $4 . 46 per hour, effective October 30 , 1983 .
Carried Unanimously
Request for Temporary Employee
By Comm. Walker : Seconded by Comm. Gutenberger
RESOLVED, That a request be made to the Budget & Administration
Committee of the Common Council for a temporary increase in the roster
of one truck driver to fill in for the long-term expected absence
of Bob Travis , who was injured on the job site .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
PARKING, TRAFFIC $ TRANSIT COMMITTEE :
Parking Study
Comm. Stone reported on the final meeting of the Parking $ Transit
Committee studying parking. She informed the Board that the Committee
(Y) will meet on the coming Monday with the Chief of Police to go over
N any suggestions he might have concerning enforcement. Following
Lii that meeting the committee will be able to have a document sent to
the Board for review before the next Board meeting.
Q Petition for removal of parking meter on West Buffalo Street
Comm. Stone reported that the committee has studied the situation.
on W. Buffalo Street and recommend that the parking meter be removed.
Supt. Kinsella agreed to have the parking meter removed and a "No
Parking" sign placed at the location.
UNFINISHED BUSINESS :
Comm. Guten erger expressed appreciation to the Board, staff of the
department and the press for not allowing the campaign which has
been going on the last three months to interfere with the day-to-day
operation of the department.
NEW BUSINESS :
Meeting Date
The date Tor the next meeting of the Board was discussed and the date
left open until it is possible to determine when a quorum will be
available.
ADJOURNMENT:
On a motion the meeting adjourned into Executive Session at 4 : 40 p .m.
�>,
a lista F. Paolange i, Dep . Cler Gerald P . Schickel , Vice-Chair
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
NOVEMBER 9, 1983
12682 Knowlton Assoc. F2144 17.49 G2122 11.66
12686 Evan Monkemeyer G2122 143.70
12687 Cora W. Sheehan F2144 649.67
12688 City of Ithaca G2650 114.66
TOTAL WR 667.16 TOTAL SR 270.02
TOTAL $937.18
APPROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS
Accounts Receivable
November 9, 1983
12782 E.E. Root and Sons, Inc. F2144 39.18
12783 Theta Chi F2144 424.21
12784 Saul Birnbaum F2144 134.99
12785 Burton F. Clark, Inc. F2142 15.65
12786 City of Ithaca-Capital Fund G2801 163.88
12787 Cornell Unive.-Dept. of Bldg. G2120 28,206.31
12788 Town of Ithaca G2374 359.01
12789 Town of Ithaca G2374 102.81
12790 Town of Ithaca G2374 164.32
12791 Town of Ithaca G2374 120.25
12792 Town of Ithaca G2374 216.61
12793 Town of Ithaca G2374 479.16
12794 Town of Ithaca G2374 146.27
12795 Dryden Sewer Dist. G2374 596.66
TOTAL $ 614.03 TOTAL $ 30,555.28
APPROVED B FINANCE COMMITTEE
i
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. November 30, 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Clarke, Gutenberger, Schickel , Stone, Walker
ABSENT:
Commissioner Gerkin
C.C. Liaison Banfield
Asst. to Supt. Dougherty
OTHERS PRESENT:
City Controller - Spano
Deputy Controller - Cafferillo
City Attorney - Tavelli
Deputy City Clerk - Paolangeli
Supt. of Public Works - Kinsella
Purchasing Agent - Clynes
Coordinator, Wastewater Treatment Plant - Ekstrom
0 Personnel Administrator - Best
Alderman, Fifth Ward - Hoffman
PLEDGE OF ALLEGIANCE:
m Mayor Shaw led all present in the Pledge of Allegiance to the American flag.
a
MINUTES:
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, that the minutes of the November 9, 1983 meeting be approved as
recorded by the Deputy City Clerk.
Carried Unanimously
ADDITIONS OR DELETIONS TO THE AGENDA
Water and Sewer Committee
Comm. Schickel requested the deletion of Item D, Water and Sewer 1984 budget.
No Board member objected.
CORRECTIONS TO AGENDA:
Streets, Facilities, Parks & Refuse Committee
Comm. Gutenberger requested correction of dollar amounts in the following
two items :
Item E: Amount of payment request should be $9,128 not $1 ,863.
Item G: Amount of payment request should be $35,734.87, not $35,719.57.
REPORT OF CITY ATTORNEY:
Court House Parking
City Attorney Tavelli reported having talked that day with the County Attorney
with respect to the Court House parking lot. He informed Supt. Kinsella
that he had sent a letter to him concerning changes which will require the
matter to go back to committee.
Mini Golf Course--Elmira Road
Comm. Gutenberger asked City Attorney Tavelli if he had anything new on the
matter of the mini golf course located on the city r.o.w. on Elmira Road.
City Attorney Tavelli responded that it is being researched by C. Barber.
WATER AND SEWER COMMITTEE:
Request for Payment--Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, that the following payment requests from Stearns & Wheler for
professional engineering services in connection with the design of additions
and modifications to the Wastewater Treatment Facilities be approved:
Through September 1983,
1. Drawings and Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 161.95
2. User Charge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57.74
3. Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6,880.82
4. PCB's in Electrical Transformers. . . . . . . . . . . . . . . . . . . . . . . . . . . . 232.43
-21 November 30, 1983
2 Through June, 1983
5. Drawings & Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,412.44
Through July, 1983
6. Geotechnical Services. . . . . . . . . . . . . . . . . . . . . . . . . • . • • • • • • • 376.52
Carried Unanimously
Request for refund of portion of sewer charges
Comm. Schickel reported that a request has been received from Raymond Hemming
of 807 Mitchell Street for a refund of a portion of a sewer billing due to a
line leak where water did not return to the sewer. The August 1 , 1983 billing
reflects a water charge of $72. 14 and a sewer charge of $48.72.
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, that a portion of the sewer bill to Raymond Hemmings of 807 Mitchell
Street be refunded in the amount of $40 to correct the charge for the amount
of water that was not returned to the City sewer system.
Carried Unanimously
Public informational hearing date -. water & sewer rate increases
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, that a public informational meeting be held on December 6, 1983
in the Common Council Chambers of City Hall at 7:30 P.M. to afford the
public an opportunity to hear and discuss the increase in water and sewer
rates which will become effective in 1984.
Discussion followed on the floor.
s
A vote on the resolution resulted as follows :
Carried Unanimously
Comm. Schickel announced that there would be a Special meeting of the Board
on December 6th following the Public Informational meeting at which time the
Board expected to approve the Water and Sewer Budget.
SJS Recommendation - Asst. Grants Administrator
.By Comm. Schickel : Seconded by Comm. Stone '
WHEREAS, at their meeting of November 14, 1983, the SJS recommended the
continued retainage of Mrs. Barbara Eckstrom as Assistant Grants Administrator
of the sewer plant capital project for a period of December 1983 through the
receipt of bids (i .e. , May 1984) with the understanding that her efforts may
reach a full-time posture as we approach the construction period.
RESOLVED, that the Board of Public Works hereby approves the continuance
of Mrs. Barbara Eckstrom as Assistant Grants Administrator through and
including the receipt of bids in May 1984 under the current contractual
arrangements.
Carried Unanimously
3
Ithaca Area Wastewater Treatment Plant-Increase in funding STEP II Design
and Authorization to Complete Bid Documents
By Comm. Schickel : Seconded by Comm. Walker
WHEREAS, the Ithaca Area Wastewater Treatment Plant has been designated in
the 1984 New York State Priority List as a segmented and funded project, and
WHEREAS, the scope of work for the initial segment will include the influent
line, influent pump station , pile foundation and construction of the primary
digestors , at a project cost of not to exceed $12,730,286.00, and
WHEREAS, the STEP II Design documents are to be modified to delineate the ow"
2 scope of the aforementioned segment and such documents are due for the sub-
; mittal to DEC by January 15, 1984, and
WHEREAS, the balance of approximately $70,000.00 in the current STEP II
authorization of $2,107,460 will be utilized for completion of the regulatory
review, user charge system development, acquistion of permits and initiation
of the design effort to complete the bid documents for the aforementioned
segment, and
WHEREAS, the estimated cost of the preparation of the Segment I design documents ,
including all pile design as necessary for Segment I relating to the addition
of nitrification and the regulatory review associated therewith , will be
$100,000.00 and
t:
-3- November 30, 1983
WHEREAS, two amendments have heretofore been developed to change the scope
of the soil borings , electro-mechanical and value engineering review, which
amendments were reviewed by the municipalities but no formal action taken
since the original total STEP II design authorization was not exceeded, and
WHEREAS, the following action will enable the municipalities to be eligible
to receive a grant offer in March or April , 1984, with concurrent authorization
to release the project for bidding with subsequent award of bids in May or
June, 1984; now, therefore, be it
RESOLVED, that the STEP II Design authorization be increased by $100,000.00
to $2,207,460.00, and the firm of Stearns & Wheler be authorized to complete
the bid documents for the initial segment, based on the scope of work des-
cribed above, which received preliminary approval on November 14, 1983, by
NYDEC and the Superintendent of Public Works be authorized to execute the
necessary amendments to the STEP II agreement, subject to Common Council
approval .
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE:
0 Sidewalks Assessment Levy
Comm. Gutenberger reported that private sidewalks as shown on the attached
(, list have been repaired by City forces during 1983 in accordance with an
(^� action of the Board of Public Works taken on August 10, 1983.
Q Resolution
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, that the schedule of sidewalk assessments be approved and levied
against the respective property owners in accordance with Section 5-30 of
the City Charter as codified, and that a public hearing on said levy be held
at the regular meeting of the Board of Public Works on December 28, 1983.
Carried Unanimously
Request for Payment--Burton F. Clark, Inc. (Floral Avenue)
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, that the following payment requests from Burton F. Clark, Inc.
for contractual services in connection with the Floral Avenue Reconstruction
(capital project #197) , be approved:
1. Payment #7 through October 28, 1983 - $11,400
2. Payment #8 dated November 3, 1983 (5% retainage) - $33,441
3. Payment #9 (final) dated October 28, 1983 for change orders
197-1, 197-2, 197-3, and 197-4 - $14,672.23
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
Request for Payment--Parrott-Wolff, Inc. (Floral Avenue)
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, that the first and final request for payment from Parrott-Wolff, Inc.
dated November 3, 1983, for quality assurance of asphalt wearing course on
the Floral Avenue Reconstruction project, be approved in the amount of $2,038.70.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Ayes (1) - Gutenberger
Nays (4) - Schickel , Stone, Walker, Clarke
Motion Defeated
Request for Payment--Hawman Mechanical , Inc. (Infra-red heating system)
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, that a payment request from Hawman Mechanical , Inc. dated November
3, 1983, for contractual services in connection with the installation of the
infra-red heating system in the Streets and Facilities Garage, be approved in
the amount of $1 ,863.
Carried Unanimously
Alderman Holman arrived at the meeting at 5:05 P.M.
-41 November 30 1983
4 Request for Payment--Norton Electric (re-lamping Seneca Street Garage)
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, that a request for payment (final ) from Norton Electric, for
contractual services in connection with re-lamping Seneca Garage, be approved
in the amount of $9,128.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
W. Clinton/S. Meadow St. Project--request to reallocate reserve funds
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, total authorization for the West Clinton/South Meadow Street
improvement (project #194) is in the amount of $215,500. , and
WHEREAS, the Board of Public Works reserved $18,052 from that total authorization,
and
WHEREAS, the final cost of the contractor's work exceeded the Board's authori-
zation, therefore, be it
RESOLVED, that the reserved funds in the amount of $18,052 for top soil and
seeding be reallocated to the project budget.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Ayes (4) - Gutenberger, Clarke, Stone, Walker
Nay (1) - Schickel
Abstention (1) - Shaw
Carried
Request for Payment--R.L. Bates (W. Clinton/S. Meadow Street Project)
By Comm. Gutenberger: Seconded by Comm. Clarke
RESOLVED, that a request for payment (final ) from R.L. Bates, General
Contractor, dated November 8, 1983, for contractual services in connection
with West Clinton/South Meadow _Street improvement, be approved in the amount
of $35,734.87.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (0)
Nays (6)
Motion Defeated
Resolution By Comm. Gutenberger: Seconded by Comm. Clarke
RESOLVED, that the City Attorney and Supt. of Public Works are directed to
review the contract documents and advise the Mayor and Streets , Facilitie--, ,
Parks & Refuse Committee as quickly as possible so they can resolve payment
of this bill .
Carried Unanimously
County Rental of Space in City Hall and City Hall Annex
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, the City Attorney has completed negotiations with the County on rental
of office space, including the fourth floor of City Hall and the City Hall
Annex, as follows :
123 S. Cayuga Street
Total 7,330 sq. ft. at $3.60/sq. ft. for the period 1/1/82 through
12/31/82 totaling $26,388, and $3.95 sq. ft. for the period of 1/1/83
through 6/30/85 totaling $28,953.50 per year.
Included in the above-leased space to the County is 1,124 sq. ft. of
the basement - no charge.
108 E. Green Street
5,409 sq. ft. at $3.60/sq. ft. for the period 1/1/82 through 12/31/82
totaling $19,472.40.
t{o{
8
-5- November 30, 1983
$3.95/sq. ft. for 1/1/83 through 6/30/85 totaling $21,365.55. 5
therefore, be it
RESOLVED, that the Mayor be authorized to sign said agreement on behalf of
the City.
Carried Unanimously
Six Mile Creek Wall Project--additional funding request
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, it is estimated that the total project cost for the Six Mile Creek
Wall (capital project #1938) will exceed total project authorization by
approximately $21,500; said excess costs attributable mainly to additional
consulting engineering services change order costs reflected in Amendment
No. 4 to the agreement between the US Department of Agriculture Soil Conser-
vation Service and the City. Therefore, be it
RESOLVED, that a request for additional funds be approved and a copy of this
resolution be forwarded to the Budget & Administration Committee of the Common
Council for approval and funding.
Discussion followed on the floor.
Tabling Resolution
By Comm. Walker: Seconded by Comm. Clarke
RESOLVED, the resolution with respect to additional funding request for the
(, Six Mile Creek Wall project be tabled.
m Ayes (5) - Clarke, Gutenberger, Schickel , Walker, Mayor Shaw
Q Nays (1) - Stone
Carried
Request for Payment--O'Brien & Gere (Six Mile Creek Wall project)
RESOLVED, that a request for payment from O'brien & Gere for engineering
services performed in connection with the Six Mile Creek Wall project be
approved in the following amounts, subject to the authorization for additional
funding by the Common Council :
1. 3/30/83 to 4/30/83 . . . . . . . . . . . . . . . . . . . . . . . . . . .$1,498.03
2. 5/ 1/83 to 5/28/83. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,493.70
3. 5/29/83 to 6/25/83. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,200.28
4. 6/26/83 to 7/23/83. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,946.97
5. 7/24/83 to 10/1/83. . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,378.50
Amendment No. 4 to Six Mile Creek Wall project
WHEREAS, the City has received a transmittal from SCS which is Amendment
No. 4 to the Six Mile Creek Wall project agreement, and
WHEREAS, Amendment No. 4 revises the City's share in the cost of the total
project from $278,913.50 to $287,421.00.
RESOLVED, that the Mayor is hereby authorized to sign Amendment No. 4 of
the USDA SCS/City of Ithaca agreement regarding the Six Mile Creek project,
subject to the above funding by the Common Council , and be it further
RESOLVED, that the request for payment of the revised amounts contained in
Amendment No. 4 ($7,425) , and be it further
RESOLVED, that the request for payment of the revised amounts contained in
Amendment No. 4 ($7,425) be authorized for payment subject to the Budget &
Administration Committee approval of funding and a determination by the
City Attorney of responsibility for payment.
Resolution
By Comm. Gutenberger: Seconded by Comm. Clarke
RESOLVED, that the resolutions concerning request for payment from O'Brien
& Gere (Six Mile Creek Wall project) and Amendment No. 4 to Six Mile Creek
Wall project be tabled.
Ayes (5) - Clarke, Gutenberger, Schickel , Walker, Mayor Shaw
Nay (1) - Stone
Carried
-6- November 30, 1983
6
Mayor Shaw commented that he wished the City Attorney, with the involvement
of the Superintendent of Public Works, prepare a legal analysis of these
contracts, and in addition he wants to know what is being done to limit the
Superintendent, City Engineer or anyone from unlimited spending authorization.
Possible Purchase of Property on Willow Avenue
By Comm. Gutenberger: Seconded by Comm. Clarke
WHEREAS, staff has recommended that an inquiry be made regarding the possible
purchase of a property on Willow Avenue adjacent to the southern boundary of
the Streets and Facilities Garage site;
RESOLVED, that the Superintendent is hereby authorized to seek proposals from
appraisal firms to evaluate the current value of the available property and
provide recommendations to the Board.
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that bills audited and approved by the Finance Committee as listed
on Abstract No. 22 in the amount of $33,317.93 for the General Fund and in
the amount of $38,585.03 for the Water and Sewer Fund , be approved for payment.
It is further
RESOLVED, that bills receivable be approved and ordered rendered.
Carried Unanimously
Reclassification of Denis Rums_ey
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that Denis Rumsey be reclassified as a Maintainer in the Streets .
& Facilities Division at $8. 12 per hour, effective December 4, 1983.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 6:00 P.M.
Callista F. Paolangeli , Deputy Clerk William R. Shaw, Mayor
I
4
I
f
b
9
R
i
9
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
November 23,1983
12796 Theresa Massimila G-2122 28.26
12797 Ivar Jonson G-2122 70.04
12798 E.E. Root & Sons,Inc. G-2122 53.91
12799 E.E. Root & Sons,Inc F-2144 124,68
12800 Souther Cayuga Lake
Intermunicipal Water F-2650 85,59
12801 E.E. Root & Sons,Inc. F-2142 20.00 PAID
12802 American Souther Tier F-2142 10.00 PAID
Tree Service
TOTAL $240.27 TOTAL $152.21
APPROVED BY FINANCE COMMITTEE
1579 H.H. Bradley,Jr. A1710 15.00
1580 Rocco Mazzotta A1710 25.00
1581 Jason Fane A1710 25.00
1582 Tuffley & Sons,Inc A1710 84.02
1583 New York State Electric & Gas Corp. A1710 331.03
1584 Jason Fane A1710 30.00
TOTAL $510.05
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Special Meeting 7:30 P.M. December 6, 1983
PRESENT:
Mayor - Shaw
Commissioners (6) - Clarke, Gerkin, Gutenberger, Schickel , Stone, Walker
OTHERS PRESENT:
Supt. of Public Works - Kinsella
City Controller- Spano
Deputy City Controller - Cafferillo
Deputy City Clerk - Paolangeli
City Attorney - Tavelli
City Engineer - Lund
Aldermen - Holman, Schlather
SPECIAL ORDER OF BUSINESS:
Public Informational Meeting Regarding Proposed _Water and Sewer Rates
Resolution to Open Public Informational Meeting
By Comm. Stone: Seconded by Comm. Walker
o RESOLVED, that the public informational meeting regarding proposed water
and sewer rates be opened.
Carried Unanimously
U
Supt. Kinsella gave a summary presentation on the proposed water and sewer
Q rate increases for 1984.
The following persons appeared to speak at the informational meeting:
Allen Porter - 609 W. Clinton Street - he expressed his concern that
rate increase would take effect retro-active to October 1983 billing.
Gary Howenstein - Plant Engineer; Morse Chain - asked why the rate
increase was not spread over five or six years rather than coming all
at once in one year. He also asked questions regarding the different
rate structures.
Alderman Raymond Schlather - 1st Ward Alderman - questioned the Board
regarding the distinction between residential users , industrial users ,
and institutional users and what purpose this served.
Discussion followed on the floor.
Supt. Kinsella and Comm. Walker answered questions.
Resolution to Close Informational Meeting
By Comm. Walker: Seconded by Comm. Gerkin
RESOLVED, that the information meeting regarding proposed Water and Sewer
rates be closed.
Carried Unanimously
REPORT OF CITY ATTORNEY
W. Clinton Street Project
City Attorney Tavelli reported the contract documents have been reviewed.
He stated that power is delegated to the City Engineer to amplify, augment,
and issue change orders. This was a unit price contract and certain things
were done in this contract that went over the specifications with respect
to materials. That amounted to approximately $26,000 in added material
cost. The City Attorney recommended that the City pay the contractor.
Discussion followed on the floor.
City Engineer Lund answered questions from Board members.
Six Mile Creek Project
Background on the Six Mile Creek project was given by City Attorney Tavelli .
The Federal Government did all the contracting with respect to Six Mile
Creek repairs. We have no standing to appeal the apoxy decision. That
is between the Federal Government and the contractor. Final overrun on the
project is approximately $21 ,000.
Discussion followed on the floor.
City Engineer Lund answered questions from Board members.
t
-2v December 6, 1983
8
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Adoption of Water and Sewer Budget
Resolution
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that the Board adopt the Water and Sewer budget as proposed and
the related rate increases as proposed.
Discussion followed on the floor.
Supt. Kinsella responded to comments by Alderman Schlather, Alderman Schlather
asked the Board to consider abolishing progressive rate structures at the
earliest possible date.
Amended Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, that all figures under "Bulk Users Rate" (Sewer) be amended to read
$.32.
Discussion followed on the floor.
A vote on the Amended Resolution resulted as follows :
Ayes (3) - Gutenberger, Clarke, Gerkin
Nays (4) - Walker, Schickel , Stone, Shaw
Motion Defeated
Amendment to Original Motion
By Comm. Clarke: Seconded by Comm. Gutenberger
RESOLVED, that the new water and sewer rates become effective January 1, 1984,
billable April 1, 1984.
Discussion followed on the floor.
Motion Withdrawn
Amendment to Original Motion
By Comm. Gutenberger
RESOLVED, that the new water and sewer rates become effective January 1, 1984,
billable April 1, 1984. Motion failed for lack of a second. M
Main Motion
A vote on the Main Motion resulted as follows:
Ayes (4) - Schickel , Walker, Clarke, Gerkin
Nays (1) - Gutenberger
Abstention (1) - Mayor Shaw
Carried
EXECUTIVE SESSION
By Comm. Walker: Seconded by Comm. Clarke
RESOLVED, that the Board adjourn into Executive Session to discuss a
personnel matter.
' Carried Unanimously
RECESSED
Meeting recessed into Executive Session at 9:30 P.M.
k Callista F. Paolangeli , Dep.4Lty Clerk William R. Shaw, Mayor
9
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. December 14, 1983
PRESENT:
Mayor - Shaw
Commissioners (5) - Gerkin, Gutenberger, Schickel , Stone, Walker
ABSENT:
Commissioner (1) - Clarke
OTHERS PRESENT:
Supt. of Public Works - Kinsella
Asst. to Supt. of Public Works
City Controller - Spano
Deputy Controller - Cafferillo
Purchasing Agent - Clynes
Deputy City Clerk - Paolangeli
Coordinator, Wastewater Treatment Plant - Ekstrom
Ithaca Transit Supervisor - Carpenter
O City Attorney - Tavelli
O Personnel Administrator - Best
Asst. City Engineer - Barber
U Aldermen (2) - Hoffman, Banfield
m PLEDGE OF ALLEGIANCE:
Q Mayor Shaw led all present in the Pledge of Allegiance to the American flag.
Executive Session
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, that the Board adjourn into Executive Session, following Report
of Other Department Heads, to discuss personnel matters.
Carried Unanimously
ADDITIONS OR DELETIONS TO THE AGENDA:
Streets, Facilities, Parks and Refuse Committee
Comm. Gutenberger requested the addition of Item H, Appraisal ; and Item I ,
Payment Approval -- Parratt Wolff.
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Mayor Shaw reported to the Board on his and other representatives' visit
to Washington to talk with representatives and people from the State DEC,
Regional EPA and the Federal level of EPA in an effort to persuade them
to forward on a recommendation favorable on the final approval of Phase I
of the Ithaca Area Wastewater Treatment Plant. He is hoping to hear any
day on their decision in a formal fashion; then it goes to the Administrator
for his review.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Barbara Jean Lund, 707 N. Tioga Street; read a statement to the Board in
which she addressed her dismissal from the position as City Engineer. She
listed her accomplishments from April through December 1983 and asked that
she be reinstated to the position, or a public hearing with the Board with
the attendance of an impartial professional labor arbitrator be held so that
differences can be discussed and remedied.
Loren Gough, representing St. John's Episcopal Church, 210 N. Tioga Street;
made a statement of concern on the dismissal of Barbara Lund. She asked
that Miss Lund be reinstated as City Engineer so that her job performance
could be reviewed and that an impartial source be employed to facilitate
such a review.
Robert Schmidt, 1036 Seneca Street; asked that the Board provide the citizens
of Ithaca with an explanation of why Barbara Lund's position as City Engineer
was terminated. He stated further that he was very satisfied with her per-
formance as he watched the work progress on the Floral Avenue project.
Sarah Pines , 101 Oxford Place; addressed the Board expressing concern that
there might be a possibility of sex discrimination in the dismissal of
Barbara Lund. She asked that the Board consider a review of Miss Lund's
work and all other factors concerning her employment.
-2- December 14, 1983
1 Donald Lifton, 605 N. Aurora Street; addressed the Board saying he believed
Barbara Lund had a firm commitment to good government.
Daniel Hoffman, 607 N. Tioga Street, Common Council representative from .the
fifth ward, asked the Board to make as full an explanation as possible of
their actions. He encouraged them to take their actions in public session
and to be very careful that they abide by the spirit and letter of the law.
REPORT OF CITY ATTORNEY:
Nosanchuk Claim
City Attorney Tavelli reported that the Mayor has been served, during the
previous week, with legal papers concerning the Nosanchuk accident in Six
Mile Creek. He reported that the Summons of Claimant will be turned over
to the liability insurance carrier who will be handling it.
REPORT OF THE SUPERINTENDENT AND STAFF:
Albany Street Bridge
Asst. to Supt. Dougherty reported that the contractor had scaffolding placed
at this location which he intended to leave all winter. The staff was
concerned about its possible effect on a high runoff, and the day before
found out that the scaffolding had washed away. It affects the neighborhood
because of the condition of the bridge without the scaffolding in place.
The pedestrian walkway has been closed down at that location.
Christmas Party
Asst. to Supt. Dougherty announced that the annual Christmas Party for
children of the employees of the department is scheduled to be held on
Sunday, December 18, 1983 in the Streets & Facilities building. He extended
an invitation to the Mayor and Board members.
WATER AND SEWER COMMITTEE:
Request for Payment -- Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Slone
RESOLVED, that a request for payment from Stearns & Wheler for professional
engineering services in connection with the development of an Industrial
Pretreatment Program for October 1983, be approved as follows:
Basic Services - Phase I . . . . . . . . . . . . . . . . $34.08
Basic Services - Phase II . . . . . . . . . . . . . . . . 77.33 .. >'
Carried Unanimously
Request for Payment -- Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, that payment requests from Stearns & Wheler for professional
engineering services in connection with the Design of Additions and Modifi-
cations to the Ithaca Wastewater Treatment Facilities through October 1983,
be approved as follows:
Drawings and Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $417.69
Minority Business Enterprise Program. . . . . . . . . . . . . . . . . . . . . . 51.69
Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2,864.25
PCB's in Electrical Transformers. . . . . . . . . . . . . . . . . . . . . . . . .. 238.73
Carried Unanimously
*See Page 6
EXECUTIVE SESSION:
The Board adjourned into Executive Session at 4:30 P.M. The Board reconvened
in Regular Session at 5:10 P.M.
Comm. Walker reported that the Board had that day reaffirmed their decisions
of December 6, and December 9. It is the intention of the Board that they
will meet with Ms. Lund personally, on a one-to-one basis and discuss with
her some of the concerns that were considered by the Finance Committee and
the Board in total concerning the resolutions.
** See Addendum "
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE:
Request for Payment -- Hudson Valley Tile Company
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, that a payment request dated 11/1/83 from Hudson Valley Tile
Company for supplying tile for use in connection with handicapped restroom
facilities in City Hall , be approved in the amount of $102.40
Carried Unanimously
f
-3- December 14, 1983
11
Request for Payment -- Wilcox Building Specialities
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, that the following payment requests from Wilcox Building Specialties
for supplying materials for use in connection with the handicapped restroom
facilities in City Hall , be approved:
a. 9/29/83 - grab bars and mounting plates. . . . . . . . . . . . . . . . . . $ 320.00.
b. 11/04/83 - misc. stainless steel items. . . . . . . . . . . . . . . . . . . . 587.00
c. 11/16/83 - toilet partitions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 965.00
d. 11/11/83 - grab bars. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80.00
$1952.00
Less credit for return of 14 back plates. . . . . . . . . . . . . . . . . . . . . 31.50
Total Payment due 1920.50
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
Request for Payment -- Planning/Environmental Research Consultants
By Comm. Gutenberger: Seconded by Comm. Gerkin
Q RESOLVED, that a payment request from Planning/Environmental Research
0 Consultants for services rendered on the Stewart Park Improvements Master
0 Plan, be approved in the amount of $4,467.60
U Carried Unanimously
m Request for Payment (final )* -- R.L. Bates, General Contractor
Q By Comm. Gutenberger: Seconded by Comm. Stone r
RESOLVED, that a payment request (final ) from R.L. Bates, General Contractor,
dated November 8, 1983, for contractual services in connection with West
Clinton/South Meadow Street Improvements , be approved in the amount of
$35,742.87.
Comm. Schickel commented that he still has questions about paying the bill .
He questioned whether the contractor should have done the work when he knew
full well that the fill had been placed there by the city recently. He said
the question of how he was instructed to remove it and replace it is still
a little vague. He believes he should have taken the time and trouble to
call the superintendent and ask if that was really expected of him.
A vote on the resolution resulted as follows:
Ayes (4) - Walker, Stone, Gerkin, Gutenberger
Nays (1) - Schickel
Carried
NY Telephone Request to Place Connection Boxes
By Comm. Gutenberger: Seconded by Comm. Gerkin
WHEREAS, the Superintendent has received a request from NY Telephone for
approval to place connection boxes at various locations around the City, and
WHEREAS, these requests have been reviewed by the staff and the Director of
Planning and Development;
RESOLVED, that the Superintendent be authorized to issue revocable permits
on a case by case basis, subject to the stipulations and suggestions received
from the Planning & Development Department and in accordance with existing
rules and regulations pertaining to such installations.
Discussion followed on the floor.
Tabling Motion
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, that the resolution concerning placement of connection boxes by
the NY Telephone Co. be tabled.
Carried Unanimously
3
1 2 -4- December 14, 1983
Request for Payment -- O'Brien & Gere
By Comm. Gutenberger: Seconded by Comm. Gerkin
RESOLVED, that a request for payment from O'Brien & Gere for engineering
services performed in connection with the Six Mile Creek Wall project be
approved in the following amounts, subject to the authorization for add-
itional funding by the Common Council :
1. 3/3/83 to 4/30/83. . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,498.03
2. 5/1/83 to 5/28/83. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,493.70
3. 5/29/83 to 6/25/83. . . . . . . . . . . . . . . . . . . . . . . . . . . 5,200.28
4. 6/26/83 to 7/23/83. . . . . . . . . . . . . . . . . . . . . . . . . . . 2,946.97 "°
5. 7/24/83 to 10/1/83. . . . . . . . . . . . . . . . . . . . . . . . . . . 1,378.50
Carried Unanimously
Six Mile Creek Wall
By Comm. Gutenberger: Seconded by Comm. Gerkin
WHEREAS, the City has received a transmittal from SCS which is Amendment
No. 4 to the Six Mile Creek Wlalk project agreement, and
WHEREAS, Amendment No. 4 revises the City' s share in the cost of the total
project from $278,913.50 to $287,421.00;
RESOLVED, that the Mayor is hereby authorized to sign Amendment No. 4 of
the USDA SCS/City of Ithaca agreement regarding the Six Mile Creek project,
subject to the above funding by the Common Council , and be it further
RESOLVED, that the request for payment of the revised amounts contained in
Amendment No. 4 ($7,425) be authorized for payment subject to the Budget &
Administration Committee approval of funding and a determination by the
City Attorney of responsibility for payment.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Appraisal -- Willow Avenue Property
By Comm. Gutenberger: Seconded by Comm. Walker
WHEREAS, proposals were requested from appraisers regarding certain available
property on Willow Avenue, adjacent to the City Department of Public Works ,
Streets and Facilities Division property, and
WHEREAS, only one response has been received;
RESOLVED, that the Superintendent of Public Works be authorized to retain
the North East Appraisals and Management Company, Inc. , at a fee not to
exceed $450 .00 to conduct said appraisal .
Carried Unanimously
Request for Payment (final ) -- Parratt-Wolff, Inc.
The following request for payment, which was tabled at the November 30, 1983
meeting was lifted from the table and moved
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, that the first and final request for payment from Parratt-Wolff,
Inc. dated November 3, 1983, for quality assurance of asphalt wearing course
on the Floral Avenue Reconstruction project, be approved in the amount of
$2,038.70.
Ayes (5) Gerkin, Gutenberger, Schickel , Stone, Walker "w'
Carried
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Audit
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that bills audited and approved by the Finance Committee as listed
on Abstract No. 23 in the amount of $52,871.77 for the General Fund and in
the amount of $15,737.71 for the Water & Sewer Fund, be approved for payment;
it is further
RESOLVED, that bills receivable be approved and ordered rendered.
Carried Unanimously
i _
-5- December 14, 1983
Appointment
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, that Leo Cain be appointed a laborer in the Streets and Facilities
Division at $4.46 per hour, effective December 18, 1983
Carried Unanimously
Comm. Walker left the meeting at 5:40 P.M.
PARKING, TRAFFIC AND TRANSIT COMMITTEE:
Ithaca Transit Change in Route
By Comm. Stone: Seconded by Comm. Gerkin
RESOLVED, that effective approximately January 16, 1984, Ithaca Transit will
delete Route #5 which serves Tower Road, one hour each day; and Routes 3B
and 48 which are extra sections, 5 1/2 hours per day, 5 days per week.
Carried Unanimously
Ithaca Transit New Bus Route
By Comm. Stone: Seconded by Comm. Gerkin
RESOLVED, that effective approximately January 16, 1984, Ithaca Transit
will initiate a new bus route to serve Nates Floral Estates; Cherry Street
Industrial Park; Central Business District; Cornell Street; East Hill Plaza,
O Tower Road; Cornell University, and it is further
O RESOLVED, that the Budget and Administration Committee and the Common Council
0 be requested to amend the personnel roster of the Transit Division of the
( ) Department of Public Works to include one additional bus driver to provide
m for the new service.
Q Carried Unanimously
Section 18 Operating Assistance Grant Agreement
By Comm. Stone: Seconded by Comm. Gerkin
WHEREAS, the City's application for Section 18 transportation operating
assistance for project years 1982 and 1983 have been approved by the
Federal Highway Administration, and
WHEREAS, the Common Council authorization is required to execute the grant
agreement; now, therefore, be it
RESOLVED, that the Board of Public Works recommends that the Common Council
authorize the Mayor to execute the Section 18 Operating Assistance Grant
Agreement.
Carried Unanimously
Swartout and Ferris Bus Service
By Comm. Stone: Seconded by Comm. Gerkin
RESOLVED, that an agreement between the Swartout and Ferris Bus Service and
the City of Ithaca which provides for the operation by .Swartout and Ferris
of a commuter bus service between downtown Ithaca and the South Lansing/
Triphammer and Village Apartments/Sapsucker/Ithaca area via the Cornell
University campus for the period January 1, 1984 through December 31, 1984,
be approved for signature by the Mayor. It is further
RESOLVED, that an agreement between the City of Ithaca, Cornell University,
the Town of Ithaca, the Village of Lansing, Tompkins County, and the Village
of Cayuga Heights, all as subsidizers of the Northeast Transit program, which
agreement provides for administration by the City of two regular commuter
bus service routes on behalf of the subsidizers, serving the downtown Ithaca
areas and the South Lansing/Triphammer and Village Apartments/Sapsucker/
Ithaca areas via the Cornell University campus for the period January 1, 1984
through December 31, 1984, be approved for signature by the Mayor.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Mayor Shaw read a portion of a. letter, received the previous week, from
the Director of the Transit Division which authorized the City of Ithaca
to award the contract for 3 new 35' diesel powered transit buses.
14.
-6- December 14, 1983
Transit supervisor, Bernard Carpenter, extended an invitation to the Board
to visit the transit garage to view the computer system and what is being
done with it.
Comm. Stone thanked Mr. Carpenter.
ADJOURNMENT:
On a motion the meeting adjourned at 5:50 P.M.
*WATER AND SEWER COMMITTEE:
Request for Payment -- Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Gerkin
RESOLVED, that a request for payment from Stearns & Wheler for professional
engineering services, in connection with the Sewer System Evaluation for
October 1983, be approved in the amount of $32. 19
Carried Unanimously
Callista F. Paolangeli ,60eputy City Clerk William R. Shaw, Mayor
s
ADDENDUM
15
EXECUTIVE SESSION
Comm. Walker presented a review of the Executive Session, as follows :.
"Executive session of the Board of Public Works convened at 9:25 P.M.
on Tuesday, December 6, 1983 and the following resolution was moved by
Kenneth Walker and Seconded by Charlotte Stone:
RESOLVED, that the Board of Public Works delegates Kenneth Walker, Chairman
of the Finance, Personnel and Administration Committee of the Board of Public
Works , to convey to Barbara Jean Lund, City Engineer, the decision of the
Board regarding the following:
A. That the employment of Barbara Jean Lund, as City Engineer for
the City of Ithaca, is terminated effective Friday, January 27, 1984
(the last pay period in January 1984) ;
B. That if Ms. Lund desires, for resume purposes , to submit her resigna-
tion from the position of City Engineer for the City of Ithaca,
the Board of Public Works will accept her resignation until Friday,
0 December 9, 1983 at 10:00 A.M. ;
0 C. That Ms. Lund will be immediately relieved of her duties as City
0 Engineer for the City of Ithaca, effective Wednesday, December
U 7, 1983.
m
Q be it further
RESOLVED, that the Executive Session of the Board of Public Works is hereby
recessed until 12:00 noon on Friday, December 9, 1983.
The motion passed by a vote of 5 - 0; 1 abstention:
Ayes (5) - Gerald Schickel , Bud Gerkin, John Gutenberger, Charlotte
Stone, Kenneth Walker
Nays (0)
Abstention (1) - Susan Clarke
Carried
The Executive session of the Board of Public Works reconvened on Friday,
December 9, 1983 at 12:00 noon after recessing on Tuesday, December 6, 1983
at approximately 10:30 P.M.. The following amendment was moved by Kenneth
Walker and seconded by Susan Clarke:
RESOLVED, that the resolution adopted on December 6, 1983 by the Board of
Public Works be amended so that paragraph B reads as follows:
That is Ms. Lund desires, for resume purposes, to submit her resigna-
tion from the position of City Engineer for the City of Ithaca,
the Board of Public Works will accept her resignation until Wednesday,
December 14, 1983 at 10:00 A.M.
The resolution passed on a vote of 4 - 0:.
Ayes (4) - Gerald Schickel , Kenneth Walker, Susan Clarke, John Gutenberger
Carried Unanimously
John Gutenberger moved that the following resolution be adopted; seconded
by Kenneth Walker:
RESOLVED, that the Personnel Administrator confer with the Executive Secretary
of the Civil Service Commission to determine how much of an extension is
possible with regard to receiving applications for examination for the position
of City Engineer.
The motion passed 4 - 0:
Ayes (4) - Gerald Schickel , Kenneth Walker, Susan Clarke, John Gutenberger.
Carried Unanimously"
BOARD OF PUBLIC WORKS PROCEEDINGS 17
CITY OF ITHACA, NEW YORK
Regular Meeting 4 :00 P.M. December 28 , 1983
PRESENT :
Commissioners (5) - Gerkin, Gutenberger, Schickel , Stone ,
Walker
ABSENT :
Mayor Shaw
Comm. Clarke
In absence of Mayor Shaw meeting was chaired by Vice-Chair
Schickel,
OTHERS PRESENT :
Superintendent of Public Works - Kinsella
Asst . to Supt. .- Dougherty
City Controller - Spano
Deputy City Controller - Cafferillo
City Attorney - Tavelli
0 Purchasing Agent - Clynes
0 Deputy City Clerk - Paolangeli
0 Alderman - Hoffman
Transit Supervisor - Carpenter
U
[n PLEDGE OF ALLEGIANCE :
Q Commissioner Schickel led all present in the Pledge of Allegiance
to the American flag.
ADDITIONS TO THE AGENDA:
Water & Sewer Committee
Supt. Kinsella requested the addition of Item A - Chemical Bids
No Board member objected.
Streets , Facilities , Parks and Refuse Committee
Comm. Gutenberger requested Item_F be changed from report to
resolution.
Comm. Gutenberger requested the addition of Item G - payment
request from Eckerlin, Klepper, Hyatt & Hahn
No Board member objected.
SPECIAL ORDER OF BUSINESS
Public Hearing on Sidewalk Assessment
Resolution to Open Public Hearing
By Comm. Walker : Seconded y Comm. Stone
RESOLVED, that the Public Hearin6 on sidewalk assessments be
opened.
Carried Unanimously
Hamilton Allport - 401 Willow Avenue , spoke for himself and
Sherry Kadlec regarding the sidewalk assessment to the property
they had just purchased at the time of the assessment .
Resolution to Close Public Hearing
By Comm. Stone : Seconded y Comm . Walker
RESOLVED, that the public hearing on sidewalk assessment be
closed.
Carried Unanimously
Allport-Kadlec Assessment
By Comm. Stone : Seconded by Comm. Walker
RESOLVED, that the question of the Allport-Kadlec assessment be
referred to the Streets , Facilities , Parks and Refuse Committee
for review and consideration.
Carried Unanimously
December 28 1983
2 ,
1 S REPORT OF SUPERINTENDENT AND STAFF :
Asst. to Supt. Doug erty asked that the letter on the "Tin Can"
violations from Mary Koch, Director of the School of the Finger
Lakes , be referred to the Streets , Facilities , Parks and Refuse
Committee and that Mary Koch be notified so that she may attend
meeting.
Resolution
By Comm. Walker : Seconded by Comm. Gerkin
RESOLVED, that the letter from Mary Kock, Director of the
School of the Finger Lakes , in regards to the Tin Can code
violations be referred to the Streets , Facilities , Parks and
Refuse Committee.
Carried Unanimously
Bernard Carpenter, Transit Supervisor, reported bus transfer w ,K.
system seems to working well . He will present a report at the
first meeting in January 1984 .
WATER & SEWER COMMITTEE :
C emical B1 s
Comm. Walter reported that bids were received on December 22 , 1983
for supplying chemicals for annual requirements .
Resolution
By Comm. Walker: Seconded by Comm. Gutenberger
RESOLVED, that contracts be awarded for supplying chemicals
as follows :
Item No. 1 - Primary Coagulant - to American Cyanamid for
. 139 lb .
Item No. 2 —Filter Aid - to O'brien Industries for 1. 21
per lb .
Item No. 3 - Liquid Caustic Soda . to Monarch Chemical for
for 5 . 58 cwt.
(Item No . 4 a Coagulant Aid - hold award pending testing)
Item No . 5 - Potassium Permanganate - to Monarch Chemical
for 1. 20 per lb .
Item No. 6 - Liquid Chlorine - to Nyclor, Inc. for 249 .00
per ton
Item No. 7 - Hydrated Lime - to Marblehead Lime for 85 . 56 ''
per ton.
Item No . 8a and 8b - Ferric Chloride - No Bidders
(Item No. 9 - Ferric Chloride - hold award pending testing)
Carried
STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE :
Sidewalk Assessment
Resolution
By Comm. Gutenberger
WHEREAS, a public hearing has been held by this Board on assess-
ments levied for construction of sidewalks at various locations
in the City of Ithaca as detailed in the attachments to the
minutes of the Board of Public Works meeting November 30 , 1983,
and the property owners afforded an opportunity to be heard as
provided for in the City Charter.
NOW, THEREFORE , BE IT RESOLVED, that the sidewalk assessments
levied by this Board on November 30 , 1983 , in the total amount
of $ 1, 563 . 62 be and hereby is finally approved and recommended
to the Common Council for confirmation.
Discussion followed on the floor.
Tabling Resolution
By Comm. Gutenberger : Seconded by Comm. Gexkin
RESOLVED, that the sidewalk assessment resolution be tabled.
Carried
- 3- December 28 , 1983
Request for Payment - Albanese Plumbing and Heating, Inc. 19
By Comm. Gutenberger : Seconded by Comm. Gerkin-
RESOLVED., that a payment request from Albanese Plumbing & Heating,
Inc. for furnishing and installing handicapped fixtures in the
second and third floor bathrooms , be approved in the amount of
$245 . 00
Carried
Request for Payment - Thomsen Associates/Empire Soils Investi-
gations , Inc.
By Comm. Gutenberger : Seconded by Comm. Gerkin
RESOLVED, that a third and final payment request from Thomsen
Associates/Empire Soils Investigations , Inc. for engineering
services in connection with the FLoral Avenue Reconstruction
project, be approved in the amount of $3,067 . 50 .
Carried
NY Telephone Connection Boxes
Resolution
By Comm. Gutenberger : Seconded by Comm. Gerkin
WHEREAS, the Superintendent has received a request from NY
Telephone for approva.l to place connection boxes at various
O locations around the City, and
0 WHEREAS , these requests have been reviewed by the staff and
0 the Director of Planning & Development,
U
m RESOLVED, that the Superintendent be authorized to issue
Q revocable permits on a case by case basis , subject to the
stipulations and suggestions received from the Planning and
Development department and in accordance with existing rules
and regulations pertaining to such installations .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (4) - Gutenberger, Stone , Walker, Gerkin
Nays (1) - Schickel
Carried
Bid Solicitation to Replace Loader
Resolution
By Comm. Gutenberger : Seconded by Comm. Walker
WHEREAS, staff has determined that it would not be in the best
interest of the City to rehabilitate Loader #118 , and
WHEREAS, sufficient funds exist in the 1983 budget to purchase
a new loader,
NOW, THEREFORE, BE IT RESOLVED, that the Superintendent be
authorized to solicit bids to replace loader #118 at a cost not
to exceed $40 ,000 , pending the amendment of the 1983 Authorized
Equipment List by Common Council .
Carried
Stewart Park Advisory Group
Resolution
By Comm. Gutenberger : Seconded by Comm. Stone
WHEREAS, a study is currently being undertaken for the revita.l-
ization of Stewart Park, and
WHEREAS , it is appropriate to formalize the Stewart Park
Advisory Group members ,
RESOLVED, that the Board of Public Works hereby establishes
the Stewart Park Advisory Group consisting of the following
representation :
-4- December 28 , 1983
20 For the City
Department of Public Works
Planning Department
Youth Bureau
Mayor, ex officio
Other Representatives
The Common Council
Board of Public Works
Planning & Development Board
Historic Ithaca
Conservation Advisory Council
Cayuga Bird Club
Youth Bureau Advisory Board
Circle Greenway
Tompkins County Sportsman Federation
Finger Lakes Parks Commission
AND BE IT FURTHER RESOLVED, that John A. Dougherty be designated
as Chair of this advisory group.
Amendment to Resolution
By Comm. Stone : Sec on ed by Comm. Gerkin
RESOLVED, that a representative from the Commons Advisory Board
be added to the Stewart Park Advisory Group .
Discussion followed on the floor.
Amendment withdrawn.
A Vote on the Main Motion resulted as follows :
Carried
Request for Payment - Eckerlin, Klepper, Hyatt & Hahn
Resolution
By Comm. Gutenberger : Seconded by Comm. Walker
RESOLVED, that a payment request from Eckerlin, Klepper, Hyatt
& Hahn for services performed in the study of the Seneca Ramp
facility be approved in the amount of $2 ,090 . 00
Discussion followed on the floor.
Carried
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker : Seconded by Comm. Stone
RESOLVED, that bills audited and approved by the Finance Committee
as listed on Abstract No. 24 in the amount of $37 ,634 . 07 for
the General Fund and in the amount of $27 , 855 . 00 for the Water
and Sewer Fund, be approved for payment.
IT IS FURTHER RESOLVED, that bills receivable be approved and
ordered rendered.
Carried
Appointment - Anthony Denamrk, Bus Driver
By Comm. Walker : Secon e y Comm. Gutenberger
RESOLVED, that Anthony Denmark be appointed as Bus Driver in
the Transit Division at $ 5 . 57 per hour, effective December 27 ,
1983.
Carried
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
Orion Buses Resolution
By Comm. Stone : Seconded by Comm. Gutenberger
RESOLVED, that payment for three (3) Orion Bueses in the total
amount of $359 , 859 . 00 be authorized for payment and -copy of this
resolution be forwarded to the Budget and Administration
Committee for approval and funding.
Carried
- 5- December 28 , 1983
Parking Study 21
Comm. Stone asked for suggestions , additions or deletions any
Board member have may in regard to the Parking study.
NEW BUSINESS :
Comm. Gutenberger thanked Paul N. Tavel.li for his services to
the Board of Public Works for the last two years .
ADJOURNMENT :
On a motion the meeting adjourned at 4 : 5S P.M.
O Ca lista F. Paolangeli , ep. City Clerk Gerald. Sch.icke]_ , Vice-Chair
O
0
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4
Meters will be read at Est quarterly.
BiOs which-am not pail on or before the fifteenth of SCHEDULE
the month In which the charge Is made wlli be
Subject tit ten o),percent pens ft.
Failure to receive bill shag be no reasoevIor an
extenalwafthe period.
Of
A charge:of-515.00 Is-made for- and re-
setting meters and turning the water off and on.
Meters-*P-to-and Bichudtng 1".try 6e:tested u;ron .., nmT.
application of the comer aml the g eta'
L
deposit of$15.00. If the meter shall-test.not more.
than 3%fast on full orfialf flow,the deposit is to be r
forfeited to the City.If the meter teats more than 3%
fast a proportionate allowance will be made on all €. f0r the
bills no more than 6 months old, and the deposit.
returned to the consumer.
Whenever the Meer Department shall 4etermine COY 0 iTH ►CA
that In their opinion a meter Is not mOltering prop.
erly,It shall be removed and calibrated or,replaced �
by a new meter. This shall apply o ag meters
t�h which city water is fns, whether N. Y.
o by the City or the consumer.Meters must be
installed In places easily accessible at all reasonable
times for reading and inspection.
Whenever bills for water are more than sixty days
past due the meter may be removed and the water
turned oitf.
After a meter is attached, any damage which the
meter moynastain how freezing or from hot water .
behrg forced back tbrough the meter or from any
eaterrral".cause, will be"re the Mete= Adopted by the Bond of Public Works
Department and the cost of same.r8arged to t�
owner or agent• December 6,1983
If meters need attention the Meter Department
must be notified at once.Plumbers are not allowed
to remove meters for repairs or any`other purpose.
All persons are forbidden to break meter seeks,dis-
connect or in any way tamper with meters after they
have been installed on the premises.
WATER BILLS ARE DUE AS FOLLOWS:
Zone 1. February 1, May 1, August 1 and Effective with Bill rendered and payable
November 1.
January 1,1984
Zone 2. March 1, June 1, September °I and
December 1.
Zone 3. January 1, April 1, July 1 and October 1.'
NEW RATES EFFECTl1VE JANUARY 1, 1984
`l: RAC INSIDE CITY "
MhIhnum Charge per Quarter
;Size meter Cu.Ft Afiowed Water Sewer 1"oW Ckf rges
Small °:-1,200 $ 111.32 $ 7:20" $AT-S2
I'--' 3.200 24.92 17.60 52 "
5560 4 .71 2956 71.27
2" 11,200 81-.14 57.76 -138.80
3" 16.000 100.96 76.96 183.92
4" 24,100 156.70 109.36 - .. - .. 260.06
0,190, 241.90 181.36 429.26
fit cu f.pr 200 .86 .6t eu
Next 8,800 cu.ft.per 100 cu.ft. .73 .52
Next 90,000 cu.fL per 100 cu.ft. .54 .40
Next 19,900"Wea ft.per 100 cu.ft. .40 .32
Balk Users;
Flrst.20mfion ca.ft.per 100 cu.ft. .40 .32
S6cead*ndflion ea.ft.per 100 cu.ft. .40 .26
Third 20 million cu.ft.per 100 ca.ft. .40 .20
Over 60 miti)on cat,ft.per 100 ca.ft. .40 .14
2. RATE OUTSIDE CITY
Minimum Charge per Quarter
Size Meter Cu.Ft.Allowed .Water Seater . Totaf Cbmirges
Small 1,200 $ 12:96 $`13:56 $ 26.52
1" 3,200 31.36 32.76 64.12
1-'/2" 5,500 57.52 54:84 107.36
2" 11,200 IOZ 08 105.84 .- 207.92
«, -4 �.16� r�.. �' 134.72 137.04' 271.76
4" 24,100 I8q.80 189.69 379.0.
6" 42.100 312.20 306.69 .618.89
Fhst 1,200 cu.ft.per 100 cu.ft. $1.08 $1.13
Next 8.800 cu.ft.per 100 cu.ft. •92
Neat 90,000 cu.ft.per 100 cu.ft. .68 ,65
First 20 niHH6n cu:ft.per 100 en.ft. .51 .61
Second 20 milllon cu.ft.per 100 ca.ft. .51 .35
Third 20 million cu.ft.per 100 cu.ft. .51 .25
Over 66milllan cu.ft.'per 100 ca.-ft. .51 .18
3. UNMETEM WATER FOR CIRCUSES AND CARNIVALS
(Suitable connections to hydrants shall temadd by the Water and Sewer Divlsim)..
Carnivals..........$25.00/day or hwddn thereof.
Circuses...........$37.00lday or fraction thereof.
4. =K WATER FOR F JMG SPRAY RIGS, TANK TRUCKS, ETC
II� ;►t the, a#eia$ailg,,510 First Street,at$10.00 per load up to 500 gabs, plus
$5AO per thousand ever 500 gallons,cash on delivery.