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HomeMy WebLinkAboutMN-BPW-1983 ;BOARD OF PUBLIC- WORKS PROCEEDINGS 3 1 1 CITY OF ITHACA, NEW YORK Regular Meeting 4,: 00 P.M. January IZ, 1983 PRESENT: Mayor - Shaw Commissioners (5) - Clarke, Gerkin, Gutenberger, Schickel , Walker ABSENT: Commissioner (1) - Stone OTHERS PRESENT: Supt. o Public Works - Kinsella Asst. to Supt. - Dougherty City Controller - Spano Dept. City Controller - Cafferillo Dep. Clerk - Paolangeli City Attorney - Tavelli Transit Supervisor - Carpenter Personnel Administrator - Collins Purchasing Agent - Clynes Aldermen - Schuler, Banfield, Hoffman, Killeen (y) Town of Ithaca Supervisor - Desch N PLEDGE OF ALLEGIANCE: W Mayor Shaw led all present in the Pledge of Allegiance to the American �[ flag. Q Mayor Shaw introduced the new commissioners , Susan Clarke and Harold Gerkin to the Board.. MINUTES: By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the minutes of the December 22, 1982 meeting be approved with the following corrections : Item 8a under Water & Sewer Committee (Chemical Bid) - Approved ' RESOLVED; That the contract for supplying annual chemical require- ments for use in the water and sewer division be awarded as follows : i .#8a Ferric�Chloride, e480 Baume.to Monarch Chemical - .$14 . 14 per cwt'. Item 8b under Water & Sewer Committee ( Chemical Bid) - Deleted "8b - Ferric Chloride, 42 Baume to Raeco Products - $24 . 75 per cwt ." Carried Unanimously SPECIAL ORDER OF BUSINESS: Mayor Shaw entertained nominations from the floor for the office of Vice Chairman of the Board. Comm. Walker nominated Gerald Schickel for the office of Vice Chairman and his nomination was seconded by Comm. Gutenberger. Resolution to Close Nominations By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That the nominations for tqe office of Vice Chairman of the Board be closed. Carried Unanimously A vote on the resolution nominating Comm. Schickel for the office of Vice Chairmen resulted as follows : Carried Unanimously COMMUNICATIONS : Mayor Shaw reported receiving a letter from Sean Killeen and Jim Dennis , Cub Scout leaders of Pack 19 Belle Sherman School , thanking the staff of the Department of Public Works , and in particular Mr . Richard Ferrel , for the tour provided the group on January 6 of the Maintenance Facility. Mayor Shaw asked that the letter be made available in the Clerk 's Office with a copy to be sent to Mr. Ferrel and a copy in his Personnel folder. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Paul Fidler, 910 N. Cayuga Street, spoke to the Board about the condition of the gutter in front of 908 N. Cayuga Street which has a low spot in it. 3, 2 - 2- ,January 12, 1983 ,He said the matter had been called to the attention of former Supt : 'Dingman, Supt. Kinsella and. Asst. to the Supt. Dougherty commencing in 1979, with no results . Mayor Shaw referred the matter to the Streets , Facilities , Parks and Refuse Committee for investigation. Sante Bassanelli, 814 N. Cayuga Street, spoke to the Board concerning the condition of the street in front of his house and driveway which is low, permitting the water to stand there and back up into his base- ment. He said the condition occurred when the street was resurfaced , 3=4 years previous . He reported the matter to .J. Dougherty, D.Banfielf ` and Supt. Kinsella, but nothing has been done to correct it. i Mayor Shaw referred the complaint to the Streets , Facilities , Parks and Refuse Committee for investigation. COMMUNICATIONS FROM THE MAYOR: 'Committees of the- Board Mayor Shaw made the following appointments to the Committees of the Board for 1983 : Water and Sewer Gerald Schickel, Chair Kenneth Walker, Vice Chair Harold Gerkin Streets, Facilities , Parks and Refuse John Gutenberger, Chair Harold Gerkin, Vice Chair Susan Clarke Finance, Personnel and Administration Kenneth Walker, Chair Charlotte Stone, Vice Chair Gerald Schickel Parking, Traffic and Transit Charlotte Stone, Chair Susan Clarke, Vice Chair i� John Gutenberger 1 Liaison Responsibilities Planning and Development Board- Commons Advisory Board - Gerald Schickel (non-voting liaison) I Conservation Advisory Council ' Hydropower Commission- SUPERINTENDENT'S REPORT Supt. Kinsella reported that he had talked to Comm. Stone via telephone and she hopes to be back in Ithaca this week; she conveyed appreciation to the Board for the Xmas plant sent to her while in the hospital . Street Lighting Experiment Supt. Kinsella reported that he �had a request for approval from NYSE&G to install 33 luminars on Seneca and Green Streets as an experiment to report on the overall effect and acceptability . He referred the request to the Enery Commission for input; he will meet with them on the 20th and will report back to the Board at its next meeting . ` WATER AND SEWER COMMITTEE: Request for Executive Session By Comm. Schickel : Seconded by Comm. Gutenberger RESOLVED, That the Board adjourn into Executive Session at the close of the regular meeting to discuss condemnation for the sewage treatment. plant. Carried Unanimously Request for Payment- -Stearns & Wheler By Comm. Schickel : Seconded by Comm. Gutenberger RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of -3- Vanuary 12, 1983 additions and modifications to the Wastewater Treatment Facility, be3 1 3 approved for payment: - drawings and specifications . . . . . . . . . . . . . $104 , 067 . 96 - redesign resulting from Value Engineer. . . . . . . . 455 . 06 - geotechnical services . . . . . . . . . . . . . . 239 . 07 - Value Engineering studies . . . . . . . . . . . 198 . 29 regulatory review, . . . . . . . . . . . . . . . . . . 1, 210 . 08 permits . . . . . . . . . . . . . . . . . . . . . 576 . 31 Carried Unanimously Request for Payment- -Stearns Wheler . By Comm. Schickel: 1 Seconded by Comm. Walker RESOLVED, That -the payment request from Stearns $ Wheler for professional engineering services for the development of an Industrial Pretreatment Program, be approved in the amount of $2-, 257 . 81 Carried Unanimously Request for Payment--T.G.Miller Associates p.c . By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the payment request from- T.G.Miller Associates p .c . for additional surveying in connection with the Design II phase of the Sewage Treatment Facility, be approved in the amount of $480 . (Y) Carried Unanimously Legal Counsel--Request of Specia.`1 Joint Subcommittee By Comm. Schickel: Seconded by Comm. Walker UJ WHEREAS, the Special Joint Subcommittee has recommended the retention of legal counsel to provide professional services in connection with the Q Ithaca Area Wastewater Facility project-Industrial Pretreatment Program, and WHEREAS, these services are required to assist the project in developing appropriate codes , rules and .regulation for the administration of the Industrial Pretreatment Program, and WHEREAS, a proposal dated November 15, 1982 has been received from the firm of Buyoucos , Barney, Grossman & Roth for ..said services in the amount of $6, 250, and WHEREAS, the Superintendent of Public Works recommends acceptance of this proposal; now, therefore, be it RESOLVED, That the Board of Public Works hereby accepts and approves said proposal and authorizes the Mayor to sign said proposal on behalf of the City of Ithaca. Discussion followed .on the floor. Comm. Gutenberger commented that he did not feel comfortable with hiring the Town of Ithaca Attorney to develop rules and regulations for the joint venture. He wondered if the proper solicitaion had been done. Supervisor Desch responded that the narrow scope addressed is only focused on the pretreatment part of the project; and has to do with the creation of .what could be a joint sewage use ordinance; it has nothing to do with any terms of the joint ownership agreement at all . City Attu Tavelli commented that he did not see any potential for conflict of interest. Amendment to Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the Board of Public Works hereby accepts and approves said proposal and authorizes the Mayor to sign said proposal as agent for the joint owners , City of Ithaca, Town of Ithaca and Town of Dryden. Carried Unanimously Comm. Gutenberger commented that he would feel the same if the City Attorney were being hired instead of the County Attorney . A vote on the Main Motion as amended resulted as follows : Ayes (5) - Clarke, Gerkin, Schickel , Walker, Mayor Shaw Nay (1) - Gutenberger Carried 314 -4- January 12, 1983 Public Hearing Comm. Schickel reported that it is a pre-requisite for the receipt of Step III construction grants for the new Wastewater Treatment Facility that a public hearing be conducted by the Water and Sewer Committee of the Board of Public Works regarding the matter of properties located within environmentally sensitive areas . The purpose of the hearing is to notify the general public and those specific property owners of conditions imposed upon such areas for future development as it pertains to sewer construction. Resolution By -Comm. Schickel: Seconded by Comm. Clarke RESOLVED, That the City Clerk is hereby directed to advertise a public .. ., hearing date of March .9, 1983, on the matter of environmentally sensitive areas in the City of Ithaca; and it is further RESOLVED, That the Water and Sewer Committee of the Board of Public Works conduct this hearing and report to the Board of Public Works its findings and recommendations . Amendment to Resolution By Comm. Gutenberger: Seconded by Comm. Clarke RESOLVED, That "at 7: 30 p.m." be added to the resolution following the date. Carried Unanimously A vote on the main motion as amended resulted as follows : Carried Unanimously STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE : Request for Payment--O' Brien $ ere Engineers , Inc . By Comm. Gutenberger: Seconded y Comm. Walker RESOLVED, That the payment request from O'Brien & Gere Engineers , Inc . for engineering services in connection with the Six Mile Creek rehabila.;►3- tion , be approved in the amount of $411 . 93. " Carried Unanimously Capital Improvements Projects By Comm. Gutenberger: Seconded by Comm. Schickel WHEREAS, the Common Council has established a capital projects reserve fund; and WHEREAS, the Energy Task Force has received project referrals from the Energy Commission; and WHEREAS, at present, two projects , namely the Community Service Building insulation and the South Side Community Center storm window projects have been recommended by the Energy Task Force; now, therefore , be it RESOLVED, That the Board of Public Works recommends approval of the aforementioned projects , i . e. a. . Community Service Building Insulation . . . . . . Cost $15,000 Payback 2+ years b . Southside Community Center Storm Windows . . . . . Cost $ 7 , 000 Payback S . l years it is further RESOLVED, That this recommendation be forwarded to the Budget and Administration Committee and the Common Council for approval and fundi Discussion followed on the floor. Alderman Banfield raised the question of whether or not we should eliminat( the Community Service Building insulation from this resolution. He commented that the issue of the Community Service Building will be { discussed in depth this year . Since the season for insulating to generate any cost savings for 1983 is. about over, he felt that the matter might better be put off until September when everyone has a better understanding of what will be done with the building. 3 i ii f - 5- January 12 , 198331,5 Supt. Kinsella discussed the possibility of the closing of the east Ming of the building. Comm. Schickel commented that he agreed with Aldm. Banfield. If the savings in insulation would not be generated this year he would like to see it post-poned until some decisions are made on the entire building . A vote on the resolution resulted as follows : Ayes (3) - •Gerkin, Gutenberger, Mayor Shaw Nays . (3) —Clarke, Walker, Schickel Motion Defeated Resolution By Comm. Gutenberger: Seconded by Comm. Clarke : RESOLVED, That the Board of Public Works recommends approval of the Southside Center storm window project at a cost of $7 ,000 , payback 5. 1 years. Carried Unanimously Request for Payment- -McFarland-Johnson Engineers , Inc. By Comm. Gutenberger: Seconded by Comm. Walker ( ) RESOLVED, That the payment request from McFarland-Johnson Engineers , Inc. (V for professional services in connection with the construction of the W North Tioga Streeet' Bridge over Cascadilla Creek, be approved in the amount of $203 . 34 . Q Carried Unanimously Q Road Salting Report By Comm. Gutenberger: Seconded by Comm. Walker a RESOLVED, That the Board acknowledges receipt of the 1983 Road Salting Guidelines, dated January 12, 1983. - - Carried Unanimously Alderman Banfield requested that copies of the Road Salting document be sent to all Council members and the Conservation Advisory Council for their consideration. Mayor Shaw directed Supt . Kinsella .to arrange for the .Council and Conservation Advisory Council to be sent copies . FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that bills audited and approved by the Finance Committee, as listed on Abstract No. 1 of the General Fund Accounts of the Department of Public Works, and on Abstract No . 1 of the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. A vote on the resolution resulted as follows : Ayes (5 ) - Gerkin, Gutenberger, Schickel , Walker, Mayor Shaw Abstention (1) - Clarke Carried PARKING, TRAFFIC AND TRANSIT COMMITTEE : Bus Service Agreements By Comm. Clarke: Seconded by Comm. Gutenberger RESOLVED, That an agreement between the Swarthout and Ferris Bus Service and the City of Ithaca which provides for the operation by Swarthout and Ferris of a commuter bus service between downtown Ithaca and the South Lansing/Triphammer and Village Apartments/Sapsucker /Ithaca area via the Cornell University campus for the period January 1 , 1983 through December 31 , 1983, be approved for signature by the Mayor . It is further RESOLVED, That an agreement between the City of Ithaca, Cornell University , the Town of Ithaca, the Village of Lansing, Tompkins County, and the Village of Cayuga Heights , all as subsidizers of the Northeast Transit program, which agreement provides for administration by the City of two regular commuter bus service routes on behalf of the subsidizers , serving the downtown Ithaca areas and the South Lansing/Triphammer and Village Apartments/Sapsucker/Ithaca areas via the 'Cornell University campus for 316 -b- January 12, 1983 the period January 1 , 1983 through December 31 , 1983 , be approved for signature by the Mayor. Carried Unanimously Air Conditioning on the City Buses Comm. Clark reported that previous discussions with the Board of Public Works members on the matter of air conditioning City of Ithaca transit buses revealed there is a difference of preference by members of the Board as to whether or whether not to have air conditioning on the transit buses . ° Staff has conferred with State agencies involved with the funding of capital equipment acquisitions regarding specifications and .bidding prc. ... cedures . The State agencies have indicated a desire that the City decide beforehand whether or whether not to have air conditioning on new buses, and then to proceed with bidding accordingly. Considerable discussion has taken place regarding a preference. It is staff 's recommendation to standarize on air conditioning of City buses and to specify in the current documents the inclusion of air conditioning to be included by the vendor. Resolution By Comm. Clarke: Seconded by Comm. Walker WHEREAS, the staff of the Department of Public Works has reviewed the specifications for three City of Ithaca transit buses ; and WHEREAS, it -is the desire of the Transit Division to standardize on air conditioned buses ; and WHEREAS, it is the advice of the State agencies to select one option for bidding; therefore, be it RESOLVED, That the Board of Public Works does support the recommendation of staff and confirms the specifications shall include air conditioning., to be provided by the vendor. Discussion followed on the floor. ° A vote on the resolution resulted as follows : Aye(1) - Gutenberger Nays (4) - Mayor Shaw, Clarke, Schickel, Walker Abstention (1) - Gerkin Motion Defeated Resolution By Comm. Clarke: Seconded by Comm. Schickel RESOLVED, That the Board of Public Works directs the Supt. of Public Works to forward specifications to the appropriate agencies in Albany, citing no air conditioning as a condition of the specifications for their review. Carried Unanimously Section 18 funds for Bus Purchase By Comm. Clarke: Seconded by Comm. Schickel WHEREAS, the NYS Department of Transportation Transit Division has notified us of the availability of the fourth year; Section 18 funds that can be applied toward the purchase of a new bus ; and WHEREAS, our pending application for new transit buses has been amender from two to three buses ; and WHEREAS, the Board of Public Works approves the amended application now, therefore , be it RESOLVED, That the Board of Public Works requests approval from the Budget and Administration Committee and the Common Council to authorize the expenditure of necessary funds from Capital Reserve Account #22-Buses , to -7- January 12, 1983 317 cover the local share of the acquisition of three new City of Ithaca Transit buses . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously OLD BUSINESS: City Engineer Search Comm. Gutenberger asked the status of the search for a City Engineer and Comm. Schickel responded that the committee .is in the process of reviewing applications . Executive Session The Board adjourned into Executive Session at 6: 15 p .m. and reconvened in regular session at 6: 35 p.m. Resolution from Executive Session By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Firm of Buyoucos , Barney, Grossman $ Roth, in their (Y) capacity as Attorney for the Town of Ithaca, be authorized to proceed (\J as agents to represent the City in the matter regarding negotiations IIJ and/or condenmantions of lands for the Sewer Project. �[ Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 6: 40 p.m. C a llis t a F. P o a ngel i Dep. Cle r k — - � -- - Gerald Schickel, Tice-Chair BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 12, 1983 12610 Rita M. Bangs G2122 30.51 12611 Bowtac Inc. F2144 19.07 G2122 12.72 12612 Larry Frefinski F2144 15,71 G2122 10.47 12613 A. J. Eckert F2144 103.06 12614 David Lewis F2144 274.05 12615 Harlan Bliss F2144 253.10 12616 Patricia Garrett F2144 206.85 12617 Murry Death F2144 508.50 12618 Joseph 0. Ciaschi F2144 1192.88 12619 Morse Chain Co. G2120 175.00 12620 Town of Ithaca G2374 144A7 12621 Town of Ithaca G2374 382.15 12622 Town of Ithaca G2374 221.80 12623 Town of Ithaca G2374 519.71 12624 Town of Ithaca G2374 288.12 12625 Town of Ithaca G2374 297.95 12626 Town of Ithaca G2374 359000 12627 Dryden Sewer Dist. ## 2 G2374 623.29 12628 Donohue-Halverson F2650 8.77 12629 Patrick O'Connor G2650 34.00 TOTAL WR 2581.99 TOTAL SR 3098.79 TOTAL 5680.78 APPROVED BY FINANCE COMMITTEE pad j J BOARD OF PUBLIC WORKS PROCEEDINGS 319 CITY OF ITHACA, NEW YORK , Regular Meeting 4 : 00 P.M. January 26 , 1983 PRESENT: Mayor - Shaw Commissioners (S) - Clarke , Gerkin , Gutenberger, Walker, Schickel ABSENT: Commissioner (1) - Stone (Excused) OTHERS PRESENT: Supt. of Public Works - Kinsella City Controller - Spano Dep . Controller - Cafferillo Asst. to Supt. - Dougherty Dep. Clerk - Paolangeli City Attorney - Tavelli Purchasing Agent - Clynes Alderman - Banfield, Schuler M PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the (y) American flag. [IJ MINUTES: By Comm. Schickel : Seconded by Comm. Gerkin Q RESOLVED, That the minutes of the January 12 , 1983 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS TO THE AGENDA: Water and Sewer Committee --- City Attorney Tavelli requested the addition of an item concerning the Ithaca Area Wastewater Treatment Plant Project- -a resolution authorizing condemnation. No board member objected. Water and Sewer Committee Comm. Schickel requested the addition of an item concerning an expungement of water bill penalty. No board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Jan C. Rogowicz , P.O. Box 102 , Ithaca, N.Y. ,-Pres . , Cascadilla Boat Club, addressed the Board, requesting permission for continued usage of two boat bays in the old Cascadilla boat house in Stewart Park for a rowing training program. COMMUNICATIONS FROM THE MAYOR: Letter from Natural History Society of the Finger Lakes Region Mayor Shaw called attention to a letter from Robert M. Beck Ronald M. Schassburger, copies of which were distributed to the Board, Clerk' s Office and Council Liaison , requesting to meet with the Board to discuss a Preliminary Proposal for a Natural History Gardens of the Finger Lakes Region in the Six-Mile Creek area. Mayor Shaw said he will appoint a committee of the Board to meet with the organization who wish to elaborate on their proposal and answer questions the Board might have . HUD Workshop Mayor Shaw reported having attended a two-day workshop in Washington, D. C . the previous Thursday and Friday. The workshop was sponsored by HUD on capital facilities- -planning for their maintenance and new capital facilities , financing options , etc. The program was aimed at Superintendents of Public Works , Planning Directors and City Controllers , but a few elected officials also attended. Mayor Shaw said he brought back a good deal of information to share with the three department heads mentioned. 320 -2- January 26 , 1983 REPORT OF CITY ATTORNEY: City Atty. Tavelli reported that he had received two lawsuits as a result of the flood in 1981 , and requested a resolution to adjourn into Executive Session at the end of the. meeting to discuss them. Mayor Shaw commented that he had one personnel action which he wished the Board to discuss while in Executive Session. Resolution By Comm. Gerkin: Seconded by Comm. Walker RESOLVED, That the Board adjourn at the end of its regular session into Executive Session to discuss the City' s response to two lawsuits received as a result of the 1981 flood, and a personnel matter. Carried Unanimously SUPERINTENDENT' S REPORT : Promotion Supt . Kinsella requested approval for the promotion of Franklin Gardner to the position of Parks and Grounds Supervisor in the Streets and Facilities Division, at a salary of $19, 210 , effective January 30 , 1983. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board approves the promotion of Franklin Gardner to the position of Parks . and Grounds Supervisor in the Streets and Facilities Division, at a salary of $19 , 210 , effective January 30 , 1983. Carried Unanimously Update of Energy Items Supt . Kinsella reported he had received a report from J. Clynes , Chair, Energy Task Force, showing comparison of City Hall consumptions in 1981. vs . 1982 . There was a net decrease in consumption of 21 . 5 percent with . a reduction of 4 percent in cost. GIAC showed a net decrease in total." energy consumption but a net increase of 11 . 9 percent in cost. The Green Street garage bills for electricity are running about $700 per month less in 1982 than in 1981 due to eliminating. lights. Supt. Kinsella reported that plastic windows have been installed throughout 'City Hall and will be done also throughout the Hall of Justice. He reported that the contractor will be asked to balance heat and ventilation systems in City Hall which will include controls , to improve the quality of air in City Hall . Mr. Kinsella continued his report , covering other city facilities and the programs they are involved in. He said the Fuel Management System is running and the staff are tracking individual vehicles by mileage per gallon, total quantity, etc, and will be preparing recommendations to various department heads . Request for Additional Clerical Help Supt. Kinsella reported tithe department is currently short one city engineer, and he needs extra help, either on a temporary or full- time basis . He has asked for an extension of hours of the part-time secretary from 20 to 35 hours for approximately 90 days to pick up some of the overage they are experiencing .in paper work. He asked for the sense of the Board on the problem. Discussion followed on the floor. Comm. Walker commented that the matter would be discussed following the regular session in his committee . Experimental Street Lighting Program Supt . Kinsella asked for the advice and consent of the Board for an experimental street light program on Seneca and Green Streets whereby 33 street lights will be converted to high pressure sodium by NYSE&G. The Energy Commission approved and referred it back to the Board of Public Works who indicated approval . i - 3- January 26 , 1983321 COMMON COUNCIL LIAISON: Tour of Tin Can Alderman Ban field reported that the Human Services Committee were trying to arrange a tour of the Tin Can and asked the Board to accompany them; however, he had not heard back from Mr. Cutia so no date was set. Central Elementary School--Parent Teacher Organization Alderman Banfi.eld referred to a letter dated January 10 , 1983, addressed to Mayor Shaw concerning the hazardous traffic conditions on perimeter streets . Alderman Schuler reported the problem had been discussed recently with the Police Commissioners ; Mayor Shaw discussed the matter with Police Chief Herson. The letter was referred to Streets , Facilities , Parks & Refuse with the request that the letter be answered. WATER AND SEWER COMMITTEE : Request for Pa merit- -Stearns & Wheler By Comm. Schickel : Sec on e by Corm. Walker cy) RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater -Treatment Facility, N be approved for payment: Lt.l - drawings and specifications . . , . . . . . $I23, 798 . 76 - redesign resulting from Value Engineering. . . 146 . 30 - geotechnical services . . . . . . . . . . 801 . 20 compliance with Grant Procedures . . . . . . . 478. 10 regulatory review. . . . . . 1, 293. 63 permits . . . . . . . , .. Carried Unanimously . Request for Payment- -Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker t RESOLVED, That the payment request from Stearns & Wheler for professional engineering services for the development of an Industrial Pretreatment Program, be approved in the amount of $52970. 72 . Carried Unanimously Request for Expungement of Penalty Comm. Schickel reported the water bill for Woolworth' s Store was missent to Utica, N.Y. instead of Ithaca, N.Y: and consequently by the time it had been returned to the Ithaca store the deadline for payment was passed. Resolution By Comm. Schickel: Seconded by Comm, Walker RESOLVED, That the penalty of $16 . 91 on Account No. 51-006-3902 be expunged due to the bill having been mailed to the incorrect address . Carried Unanimously Ithaca Area Wastewater Treatment Plant Project- -Resolution Authorizing Proceedings Pursuant to Eminent Domain Law By Comm. Schickel : Seconde by Comm. Gutenberger WHEREAS, the Board of Public Works at a regularly scheduled meeting thereof on January 12 , 1983 adopted a resolution authorizing the firm of Buyoucos , Barney, Grossman and Roth (Project Counsel) to represent the City in negotiations' for the acquisition and/or condemnations of lands for the above Intermunicipal Sewer Project for the City of Ithaca and the Towns of Ithaca and Dryden , and WHEREAS, Project Counsel has advised the Board of Public Works that negotiations are being actively pursued by the representatives of the municipalities with Pierce and Cleveland, Inc, , owners of the lands in the City of Ithaca on which is located Johnson' s Boatyard on Cayuga Inlet and Pier Road, for the acquisition by agreement of a permanent easement for an underground outfall pipe leading northerly from the proposed new sewer plant first across Cascadilla Creek and then across Johnson' s Boatyard and ultimately to Cayuga Lake , and for a temporary 322 -4- January 26, 1983 easement required to perform work in connection with said .easement , all as more particularly shown on a survey map or maps and engineering plans on file in the City Engineer' s office , and WHEREAS, Project Counsel have also advised that the municipalities in the meantime must also take whatever steps are required by the Eminent Domain Law of the State of New York for the purpose of acquiring all interests and land required for the above public project ; it is RESOLVED, A. That the Board of Public Works shall hold and conduct a public hearing in accordance with and for the purposes set forth in the provisions of Article 2 of the Eminent Domain Law (EDL) on February 23, 1983, at 4: 00 p .m. in the Common Council Chambers , City Hall, 108 East Green Street, Ithaca, New York. B. That the Clerk of the City of Ithaca is hereby directed to publish in the Ithaca Journal for at least five consecutive days , the last of which shall be at least ten days prior to the date of the hearing, a notice of such hearing which shall be prepared by Project Counsel giving the time , place and purpose of such hearing and including such other matters as Project Counsel may advise, and C. That the Board of Public Works shall conduct such hearing in behalf of the City of Ithaca and the Towns of Ithaca and Dryden, the participating municipalities in the Intermunicipal Project , and shall , with assistance of the Projects Counsel , forthwith make the determination and findings required by Article 2 of the EDL and forthwith publish a brief synopsis thereof as required by Article 2, and D. Project Counsel is authorized to proceed with -further condemnation proceedings for the acquisition of the easement herein above described and for the acquisition of any other interests in land, which may be required for the above project , if and when such proceedings may be required and upon consultation with the partici pating. municipalities or their duly designated agent or agency wits whom Project Counsel may consult. By adopting this resolution and holding the hearing, the municipalities do not waive their right to assert that they are exempt from holding the hearing pursuant to the provisions of Section 206, Eminent Domain Law by virtue of any previous hearing or hearings held or conducted. NOTICE OF HEARING ITHACA AREA WASTEWATER TREATMENT PROJECT. INTERMUNICIPAL SEWER TREATMENT PLANT PROJECT (City of Ithaca, Town of Ithaca and Dryden, participating municipalities) . NOTICE IS HEREBY GIVEN that a public hearing will be held on February 23, 1983, at 4 : 00 p.m. at the Common Council Chambers , City Hall , 108 East Green Street, in the City of Ithaca. The subject matter will be (i) the acquisition of an easement for underground outfall pipes conveying treated wastewater from the proposed new sewer treatment plant across Cascadilla Creek and beneath the surface of lands of Pierce and Cleveland, Inc. (Johnson' s Boatyard on Cayuga Inlet and Pier Road) and continuing northerly into Pier Road and then to Cayuga Lake, and (ii) information with respect to the purpose , need, locatioy.,- construction, impact and other matters pertinent to the project. All persons interested are invited to attend the hearing and to give oral or written statements and submit other documentary material , if any, concerning the Project. The hearing will be conducted by the Board of Public Works of the City of Ithaca in behalf of itself and the three municipalities participating in the Project . Joseph A. Rundle Ithaca City Clerk -S- January 26 , 198-M A vote on the resolution resulted as follows : Ayes (5) - Schickel , Gutenberger, Clarke , Gerkin, Shaw Abstention (1) - Walker Carried Draft Priority List Comm. Schickel reported that the committee had received a draft priority list from the State showing that the city is below the funding line for the wastewater treatment plant project . If the project is not funded by 1984 the reimbursement rate will drop considerably (from 75 to 55 percent) . Mayor Shaw commented that Noel Desch and Mr. Kinsella will go to Albany on February 8 to a public hearing to discuss the draft report. STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Request for Payment- -O' Brien & Gere By Comm. Gutenberger: Seconded-6y--Comm. Gerkin RESOLVED, That the payment request from O' Brien & Gere Engineers , Inc. for engineering services in connection with the Six Mile Creek (y� rehabilitation be approved in the amount of $2 , 400. 00. Carried Unanimously LJJ Activities in .Stewart Park < By Comm. Gutenberger: Seconded by Comm. Clarke Q WHEREAS, the development of Cass Park has provided facilities for organized sports , and WHEREAS, Stewart Park is more a family-oriented, casual-use park, now, therefore, be it RESOLVED, That organized, scheduled sports activities be prohibited in Stewart Park. Discussion followed on the floor regarding dredging in Cass Park area. Alderman Banfield reminded the Board that any ball fields developed in that area of Cass Park were to be set aside for use for young women' s ball playing. A vote on the resolution resulted as follows : Carried Unanimously GIAC Lease Arrangements (EOC) City .Atty. Tavelli reported that he is preparing a lease to be sent to the Tompkins County Administrator' s Office for Mr. Murphy to handle. Mayor Shaw commented that Supt. Kinsella is the city' s representative to negotiate the leases Cascadilla Boat Club The request from the Cascadilla Boat Club for continued usage of two boat bays in the old Cascadilla boat house in Stewart Park was referred to the Streets , Facilities , Parks and Refuse Committee to review and bring back to the Board. Request. for Pa ment- -Chemung Contracting Corporation. By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That final payment request from Chemung Contracting Corporation for services in connection with the reconstruction of the North Tioga Street Bridge over Cascadilla Creek be approved in the amount of $ 78, 955 . 23. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 2 of the General Fund Accounts of the Department of Public Works , and on Abstract No. 2 of the Water and Sewer Fund, be approved for payment . It is further 324 -6- January 26 , 1983 RESOLVED, That bills receivable be approved and ordered rendered. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Request for Parking Meters in County Parking Lot By Comm. Clarke : Seconded by Comm. Gutenberger WHEREAS, a request has been received from Tompkins County for the City to install approximately 21 operating meters in the Tompkins County parking lot, and WHEREAS, a review has been conducted by the Parking, Traffic and Transit Committee of the cost benefit analysis regarding this proposal, and WHEREAS, it is the determination of the Parking, Traffic and Transit Committee that the benefits to the City regarding this proposal are projected to be less than the cost of operation and maintenance and attendant administrative problems associated with it; now, therefore, be it RESOLVED, That the County' s request for operation of this parking proposal be denied. Discussion followed on the floor. Mayor Shaw raised several questions as to how the cost of operations and maintenance plus attendant administrative costs were arrived at. Comm. Clarke responded with the feelings of the committee as to why the proposal was denied. A vote on the resolution resulted as follows : Ayes (5) - Clarke , Gerkin, _Gutenberger, Walker, Schickel Nay (1) - Mayor Shaw Carried OLD BUSINESS: City Engineer Position Comm. Gutenberger requested a status report with respect to the search for a city engineer. Comm. Walker reported that the committee had narrowed the search down to 48 resumes which are being circulated through the committee . The committee hopes for an accepted offer by the end of February. Committee Meeting Supt . Kinsella requested a meeting be arranged whereby he can meet with the Streets , Facilities , Parks and Refuse Committee with regard to drainage problems on North Cayuga Street. Alderman Banfield asked to be included in the meeting. Hydropower Mayor Shaw reported that the committee had met the previous evening, and apparently are postponing a recommendation on a decision to hire a consultant for 6 Mile Creek pending input from Supt . Kinsella and staff on information relating to the two dams . Planning . Board Mayor Shaw reported that he attended the Planning Board meeting the previous evening. The Board discussed the liaison appointment and there was a resolution recommending that nothing be done which was defeated by a vote of 3- 2 ; 4 affirmative votes are needed to pass a resolution. Lighting in Council Chambers Mayor Shaw asked for negative comments on the lighting in Council Chambers , but received none . He explained that the lighting had been further reduced which apparently has no bad effects . - 7- January 26 , 198225 Executive Session The Board adjourned into Executive Session at 5 : 45 p .m. and reconvened in Regular Session at 6 : 55 p.m. No action was taken in Executive Session. ADJOURNMENT: On a motion the meeting adjourned at 7: 00 p.m. Callista F. Paolangeli , Mep. Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS' PROCEEDINGS ACCOUNTS RECEIVABLE January 26, 1983 12630 Arnold Rabinor G2122 41.75 12631 Town of Newfield F2650 138.73 G2650 92.49 12632 Patricia Antrum F2144 133.44 12633 John Rancich F2144 161.68 12634 TransEuropa Corp F2144 224.98 12635 City of Ithaca F2801 60.68 12636 City of Ithaca G2801 55. 73 12637 City of Ithaca F2801 21.81 12638 City of Ithaca G2801 113.03 12639 City of Ithaca F2801 533.28 12640 City of Ithaca F2801 107.05 12641 City of Ithaca F2801 146.46 12642 City of Ithaaa G2801 46.40 12643 City of Ithaca F2801 4893.39 TOTAL WR $6421.50 TOTAL SR $349.40 TOTAL $6,770.90 APP OV D BY FINANCE COMMITTEE 1497 Ronald Heath A1710 677.93 1498 R. L. Callahan, Inc A1710 98.85 1499 R. L. Calahan, Inc. A1710 98.19 TOTAL 874.97 BOARD OF PUBLIC WORKS PROCEEDINGS 27 CITY OF ITHACA, NEW YORK Regular Meeting- 4 : 00 P.M. February 9, 1983 PRESENT: Mayor - Shaw Commissioners - (5) - Clarke, Gerkin, Gutenberger, Schickel , Walker ABSENT: Commissioner - (1) - Stone OTHERS PRESENT: Supt. of Public Works - Kinsella Asst. to Supt. - Dougherty City Controller - Spano Deputy Controller - Cafferillo Deputy Clerk - Paolangeli Aldermen - Hoffman, Banfield City Attorney - Tavelli MINUTES : By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the Minutes of the January 26, 1983 meeting be approved LIJ as recorded by the Deputy City Clerk. Carried Unanimously Q ADDITIONS TO THE AGENDA: Streets , Facilities , Parks and Refuse Committee Comm. Gutenberger requested the addition of Item b. Grant Application. No Board member objected. Water and Sewer Committee Comm. Schickel requested the deletion of Item 12 b . No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Carolyn Peterson, 110 Dey Street , Ithaca, N. Y. , representing the Six Mile Creek Preservation Committee , presented copies of "The Preservation of Six Mile Creek Gorge" , a document presenting the Committee 's recommendations concerning Six Mile Creek Gorge. Ms . Peterson asked to be included in discussions regarding the Six Mile Creek Gorge usage . Policy Regarding Chemicals Alderman Hoffman distributed copies of a letter regarding development of a policy relating to use of chemicals for spraying in the City and asked if the City has developed such a policy. Mayor Shaw responded saying he had requested Supt. Kinsella and J. Dougherty to work with the Streets , Facilities, Parks and Refuse Committee to formulate a policy and bring back to the Board. STAFF REPORTS: Stewart Park Beach Asst . to Supt . Dougherty reported the staff are doing a thorough cleansing job of the beach at Stewart Park. Use of Wood from City Trees Mr . Dougherty reported that the new workshop and bathhouse which was built in the fall is being heated with a wood burning stove which takes care of the wood from City trees . Mayor Shaw suggested that Mr . Dougherty check with Ithaca Police Department to see if they might also be interested in using some of the wood in their wood burning stove at the firing range. 328 -2- February 9 , 1983 Cascadilla Creek Wall Replacement Mr . Dougherty reported that the department started a week ago Monday to work on the wall replacement project ; however, since then, they have had high water which is delaying them, but they will proceed with the work as soon as is possible . WATER AND SEWER COMMITTEE: Request for Payment--Stearns & Wheler By Comm . Sc ickel : Seconded by Comm , Gutenberger RESOLVED, That a payment request from Stearns $ Wheler for professional engineering services in connection with the Sewer System Evaluation be approved in the amount of $30 .94. Carried Unanimously STREETS, FACILITIES , PARKS $ REFUSE COMMITTEE: Cascadilla Boat Club, Ltd . By Comm. Gutenberger : Seconded by Comm. Gerkin RESOLVED, That the Board grant permission to the Cascadilla Boat Club , Ltd. , a not-for-profit corporation, to use the boat house facilities at Stewart Park, under the same conditions as last year' s agreement, subject to review by the City Attorney. Carried Unanimously Grant Application By Comm. Gutenberger: Seconded by Comm. Clarke RESOLVED, That the Board of Public Works endorses in theory the sponsoring of an application to the Soil Conservation Service to fund a project to protect the south bank of Six Mile Creek in conjunction with RHP, Inc . and the Soil Conservation Service, subject to approval of all conditions as required and negotiated by this Board of Public Works , the Superintendent and the City Attorney, and be it further tea, RESOLVED, That upon successful completion of all negotiated items the matter be referred to the Common Council for comment and/or approval . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Water Problem on N. Cayuga Street Comm. Gutenberger reported that, concerning the problem of water standing in the street in the 800 and 900 blocks of N. Cayuga Street , the Committee- has asked the staff to take care of the problem as soon as weather permits . Request of Youth Bureau to Operate Concession Stand at Stewart Park Comm. Gutenberger asked if the Council had acted on the request for funding for the Youth Bureau to operate the concession stand at Stewart Park. Controller Spano responded, saying that the request would be taken up at the Budget and Administration Committee meeting on February 24th. Tour of Youth Bureau Liaison Banfield reported his Committee had toured the Youth Bureau facility in connection with finding a home for the Youth Bureau and hoped to have a resolution asking that a special committee be appointed with representatives from the Board of Public Works , as well as representation from other groups. t3 1. -3- February 9 , 141 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Schickel ! RESOLVED, That bills audited, and approved by the Finance Committee, as listed on Abstract No. 3 of the General Fund accounts of the Department of Public Works , and ' on Abstract No. 3 of the Water and Sewer Fund, be approved for payment , and be it further RESOLVED, That bills receivable - be approved and ordered rendered. A vote on the resolution resulted as follows : Ayes (5) - Walker, Schickel , Gutenberger, Gerkin Mayor Shaw Abstention (1) - Clarke ' '' �.`: Carried Search Committee Meeting ()7) Comm. Walker reported that the Search Committee for City Engi Cy) will be meeting at 5 : 00 P.M. following the Board Meeting to develop- -- a final list of applicants . W �C PARKING, TRAFFIC & TRANSIT COMMITTEE: Q Ithaca Transit Report Comm. Clarke asked for clarification concerning an item on the Ithaca Transit Report which was attached to the Board members ' Agendas . OLD BUSINESS: IURA Meeting Re : Strand Theatre Comm. Gutenberger asked if, at the February 14th meeting of the Ithaca Urban Renewal Agency, there would- be discussion of City participation without approval of the Board. Mayor Shaw responded by saying there are discussions and negotiations concerning the Strand which have to be taken up in Executive Session because of possible litigation. Executive Session By Comm. Gerkin: Seconded by Comm. Schickel RESOLVED, That the Board will adjourn into Executive Session at the end of the Regular Session for an update on the Strand Theatre status . Carried Unanimously Sewer Project Meeting Mayor Shaw asked Supt. Kinsella to inform the Board briefly concerning the Sewer Meeting in Albany the day before . Supt. Kinsella responded briefly, summarizing the events of the meeting. They were adv sed) "— that there is no change to be made on the existing point grade but that some of the monies may be redistributed. Executive Session ' T e Board adjourned into Executive Session at 4 : 40 P.M. and re nvane,c in Regular Session at 5 : 10 P.M. ! Y t7 Appropriations of Funds for Travel By Comm. Walker: Seconded by Comm. Schickel WHEREAS, the Board of Public Works has recommended the appropriation of funds to reimburse travel expenses for the interviewing of candidates for the position of City Engineer ; now, therefore , be it RESOLVED, That up to $350 . 00 per candidate be authorized for the reimbursement of travel expenses for up to ten candidates . Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 15 P.M. T ze 'J Callista F. Paolangeli Gera EFR �eI 1 Deputy Clerk Vice-Chair f BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 9, 1983 12644 Fred J. Small G2122 42. 24 12645 I Hohendahl F2144 18.16 G2122 12.10 12646 Cornell University F2650 35.90 G2650 23.93 12647 Ron W. Schmidt F2144 19.07 G2122 12.72 12648 James B. Graves F2144 20.68 G2122 13.79 12649 Andrew W. Tarbox F2144 38.04 G2122 25.36 TOTAL 131.85 TOTAL 130.14 TOTAL 261.99 ;LPVED BY FINANCE COMMITTEE 1500 Tompkins County Trust Company A2192 7.00 1501 Tompkins County Trust Company A2192 10.00 1502 Tompkins County Trust Company A2192 7.55 1503 Tompkins County Trust Company A2192 15.35 1504 Swarthout & Ferris Bus Ferris A1170 50.00 1505 W. S. & Elaine Downing A1710 25.00 1506 Joseph J. Daley/Brook Ruzica A1710 25.00 1507 Knowlton Assoc. A1710 46.73 1508 Jason Fane A1710 25.00 1509 Edward L. Whitted, Jr. A1710 87.79 TOTAL 299.42 33 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 23,, 1983 PRESENT: Mayor - Shaw Commissioners (4) - Clarke, Gerkin, Schickel , Stone ABSENT: Commissioners (2) - Gutenberger, Walker OTHERS PRESENT: Supt. of Public Works - Kinsella Asst. to Supt. - Dougherty City Controller - Spano Dep. Controller - Cafferillo Asst . City Attorney - Nash Deputy Clerk - Paolangeli City Attorney - Tavelli �- Purchasing Agent - Clynes CC Council Liaison - Banfield Atty. William Seldin - Representing Thomas Cleveland of Johnson' s Boat Yard C PLEDGE OF ALLEGIANCE: Mayor Shaw led all present in the Pledge of Allegiance to the American flag. MINUTES: By Comm. Stone: Seconded by Comm. Clarke RESOLVED, That the Minutes of the February 9 , 1983 meeting be approved as recorded by the Deputy City Clerk. - Carried Unanimously SPECIAL ORDER OF BUSINESS: Public Hearing Resolution to Open Public Hearin By Comm. Schic el : Seconjed by Comm. Stone RESOLVED, That the Public Hearing in connection with eminent domain procedures for Ithaca Area Wastewater Treatment project is open. Carried Unanimously Asst. City Attorney Nash explained the purpose of the meeting and presented the following exhibits for examination and to be filed in the City Clerk' s Office : 1. B. P.W. Proceedings of January 26 , 1983 meeting wherein authoriza- tion for condemnation of certain property in connection with the project was given. 2. Affidavit of Publication (The Public Hearing was advertised on February 7, 8 , 9 , 10 and 11, 1983) . 3. Joint Sewer Agreement dated December 22 , 1981 (City of Ithaca/ Town of Ithaca/Town of Dryden) . 4. Map of the area (from City Engineer ' s Office) showing location of area to be taken on land owned by Pierce and Cleveland, Inc . , who conduct a marina known as Johnson' s Boat Yard. S. Diagram of Outfall Route. 6. Pages 310 , 311 , Vol . 4 , Stearns & Wheler Wastewater Facility Plan. 7. Sheet 1 and Contract 1 of Wastewater Facilities Plan, dated 1982 . 8 . Map of easement of property to be acquired from Cornell University and a description of the property to be acquired. 32 -2- February 23 , 1983 9. Paragraph G, pp. 75 , 77 , inclusive of Chap . 7 of Vol . 4 of Stearns $ Wheler Wastewater Facilities Plan. 10. Materials relating to location of outfall pipe and environmental effects (reviewed by SEQR Act in 1980) - -Transcript of Public Hearing held in Common Council Chambers on April 22 , 1980. 11. B. P.W. Proceedings of May 28, 1980 , showing Board made determina- tion of no significant effect. 12. Additional material on actual construction and consideration of alternate routes and alternate techniques of wastewater facilities --Vols . 2 , 3 and parts of 4 of Stearns $ Wheler Wastewater Facili- ties Plan. In summary, Attorney Nash noted that construction of this project will result in improvement in surface water quality usage, lessening of public health and usage hazards , a decrease in sedimentation and soil erosion, beneficial effects on aquatic plant life and species of fish, lessening of odor problem, improvement in environment for game fishing and in- creasing possibility for development for services of the product , - especially in the Town of Ithaca, which will contribute in a beneficial - way to life style, jobs, income , social and economic character of the service area. Greater economic benefits will result from improvements = to recreational activities because of the project, should lessen continual degradation and increase sedimentation at the southern end. of Cayuga Lake, which, if not checked, will adversely affect the economic wellbeing of the marinas in the area and, as a result potential incomes from increased recreational and commercial activities will contribute to the improvement of the economic conditions of the City of Ithaca and the outlying areas of the Towns of Ithaca and Dryden. Attorney Wm. Seldin, representing Thomas Cleveland of Johnson's Boat µ Yard, spoke to the Hearing , saying they don't object to the purpose of the condemnation; it is certainly in the public interest that the easeme:_ be appropriated for public use. In so doing they would hope the parti- cipants would be sensitive to the impact that the proposed easement will have on the operation, both present and future, of the marina. He presented a map outlining encumbrances , including the easement for NYSE$G, the existing outfall sewage easement, the proposed easement and the launching pad site, in addition to a pump station which continues to operate for the City' s benefit. Attorney Seldin presented his client' s concerns : the owners have ideas and designs for future development on this property that would substant- ially be limited, not only by the existing easement which it is under- stood must continue as a backup device, but for the proposed easement as well . He pointed out that there is not a whole lot of room for development. The other concern is the ability to operate their yard in an uninterrupted fashion for the benefit of their clients and tenants . In the winter there is a time by which all the boats must be removed and stored in this area and should there ever arise a problem with the proposed easement having to be repaired or reconstructed in some fashion, it could be of some critical concern to them. There is only a limited amount of time for them to remove the boats from the water and get them stored. In addition, the existing sewage easement , if it should ever have cause to be repaired.. and in the unlikely event that this occurs , this could also create a problem in the removal of boats as well as the storage of boats . The main access is down through and across the proposed easement . Attorney Seldin commented that there has been a great deal of cooperation between parties concerned in order to arrive at a suitable solution. At this stage, they feel confident and hopeful that the entire Hearing and condemnation proceedings will be moot . They would like to grant an ease- ment without the necessity of condemnation, provided a reasonable value could be established for the taking of their interest , and provided that the concerns , with respect to the repair and maintenance of the sewage 333 -3- February 23 , 1983 pipes , could be done in such fashion that they will not impinge upon the ability to operate the yard in a suitable fashion, and also with respect to possible future construction. He said they will continue to negotiate, but wish to have their concerns placed upon the record. Discussion followed on the floor. Resolution to Close Public Hearin By Comm. Schic el: Secon e y Comm. Gerkin RESOLVED, That the Public Hearing in connection with eminent domain procedures for Ithaca Area Wastewater Treatment project is closed. Carried Unanimously Resolution By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That the outline of matters presented, reviewed and discussed at the Public Hearing, including purpose , location and other matters relating to the proposed public project be made a document and exhibit o) of the Public Hearing. (Y) Carried Unanimously N Attorney Nash called attention to the next to last paragraph of the W Outline (C) that the Federal and State Grant Funds will be approximately 31. 5 million dollars (75% Federal, 12 . 5% State) and the local cost will be 4. 5 million dollars or 12 . 5% . Resolution By Comm. Schickel : Seconded by Comm. Clarke RESOLVED, That the Board accepts the Notice of Adoption of Determinations and Findings Following the Public Hearing held on February 23 , 1983 , and authorizes publication of synopsis of same . Carried Unanimously A copy of the Determination and Findings Following the Public Hearing held on February 23 , 1983, is attached to the Official Minutes of the meeting. ADDITIONS TO THE AGENDA: Finance, Personnel and Administration Committee Comm. Schickel requested the addition of Item 15C concerning personnel in the Streets and Facilities Division. No Board member objected. Streets , Facilities , Parks and Refuse Committee Supt. Kinsella requested addition of an item requested by the Purchasing Agent concerning endorsement of acquisition of combustion testing equip- ment. No Board member objected. Supt. Kinsella requested the addition of Item 14F, a resolution concern- ing a detour at Albany Street bridge . No Board member objected. Supt. Kinsella requested that Item 14C be tabled. No Board member objected. COMMUNICATIONS: Letter from Donald J. Culligan Mayor Shaw presented a letter which he had received from Donald J. Culligan, County Representative of District No . 2 , in which Mr. Culligan requested that the Board consider the terrible conditions of the City' s curbing on Hudson Street from Grandview Avenue south for about three 334 -4- February' 23 , 1983 blocks to Hillview Place, said condition occurring on both the west and east sides of Hudson Street. Mr. Culligan stated that it would be in the high interest of the residents of the within mentioned area for this project to be placed in the "near future planning" of the Public Works Department. Mr. Culligan further mentioned that it appears the City' s salting program has been controlled much better this year and requested that the men ,vk of that department be thanked and congratulated. Mayor Shaw referred the letter to the Streets , Facilities , Parks and Refuse Committee. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Lighting in Seneca Street Parking Garage Ernest Bury, Valley Road,Chair of the Lighting Committee of the Energy Commission, addressed the Board regarding lighting in the Seneca Street Garage. He described briefly the changes in lights which have been made on the ramps and provided cost figures for the existing system and the calculated cost of fluorescent and low pressure sodium. He reported that the Commission had voted, 9-1, to recommend that the City us-e the low pressure sodium lamps in the conversion in the Seneca Street ramps at an approximate savings of $17 ,000 per year, with a 1 year payback. He reported on estimates of installation from contractors and from the City Electrician. Also, he asked the Board to consider that there is no mandate that the City has to have street lights ; therefore , what is their purpose, to light streets only or to also provide light into yards? He also asked them to consider the ownership of street lights . CITY ATTORNEY' S REPORT: City Attorney Tavelli reported making progress with the Soil Conservation. . Service concerning the slope of Six Mile Creek; the matter will come before the Budget and Administration Committee on Thursday evening. Attorney Tavelli has prepared a Memorandum of Understanding with the owner of the property which the Committee will look at. The Federal government will pay 800 of the cost; the owner will pay the other 200 , and will agree to maintain and repair it. He commented that hopefully, after Common Council meets next week, the Federal people will undertake to con- tract with the present contractor to put some rip-rap at the bridge area of Six Mile Creek. WATER AND SEWER COMMITTEE: Chemical Bids By Comm. Sc ickel : Seconded by Comm. Stone RESOLVED, That after a supplementary review of the December 17, 1982 bids for treatment chemicals , it is recommended that the award for item 4 , Coagulant Aid, be made to American Cyanamid at their bid price of $1. 045 per lb. , and that the award for item 6 , Liquid Chloride , be made to Monarch for their bid of $220 per ton. Carried Unanimously Request for Payment- -T. G. Miller $ Associates , P.C. By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That a payment request from T. G. Miller $ Associates , P. C . , for services in connection with mapping environmentally sensitive areas , be approved in the amount of $188. 55 . Carried Unanimously Request for Payment- -Ewell W. Finley, P. C. By Comm. Sc is el : Seconded by Comm. Stone RESOLVED, That a payment request from Ewell W. Finley, P. C. , for profes- sional services in connection with the design of the proposed sewage treatment plant improvements , be approved in the amount of $715. 09 . Carried Unanimously 335 -5- February 23, 1983 Request for Payment- -Stearns $ Wheler By Comm. Schickel : Seconded y Comm. Stone RESOLVED, That a payment request from Stearns & Wheler for professional engineering services in connection with the Deep Shaft Biological Treat- ment Plant, to cover 1981 overhead adjustments , be approved in the amount of $376. 84. Discussion followed on the floor. Dominick Cafferillo explained that the additional bill was a result of a Federal Audit . Tabling Motion y Comm. Gerkin: Seconded by Comm. Clarke RESOLVED, That the matter of the request for payment from Stearns $ Wheler be tabled for further information. A vote on the tabling motion resulted as follows : Ayes (2) - Clarke, Gerkin Nays (3) - Schickel, Stone , Shaw (Y) Motion Defeated 0J A vote on the main motion resulted as follows : bi Defeated Unanimously QRequest for Payment--Stearns $ Wheler By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That a payment request from Stearns $ Wheler for professional engineering services for the development of an Industrial Pretreatment Program, be approved in the amount of $5 ,913 . 35 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Payment--Stearns & Wheler By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of addi- tions and modifications to the Wastewater Treatment Facilities , be approved: - Drawings and Specifications. . . . . . . . . . . . . . . . . . $193, 331 . 75 - Geotechnical Services . . . . . . . . . . . . . . . . . . . . . . . . 102 . 82 - Regulatory Review. . . . . . . . . . . . . . . . . . . . . . . . . . 1 ,592 .68 - Compliance with Grant Procedure . . . . . . . . . . . . . . 647 . 10 - Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345. 97 Carried Unanimously Request for Payment- -Stearns & Wheler By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That a payment request from Stearns & Wheler for professional engineering services in connection with the Industrial Pretreatment Program, Wastewater Treatment Facilities , be approved as follows : - 1980 Overhead Adjustment. . . . . . . . . . . . . . . . . . . . . . . . $99 . 05 - 1981 Overhead Adjustment. . . . . . . . . . . . . . . . . . . . . . . . 20 . 74 Ayes (0) Nays (4) - Schickel , Gerkin , Clarke , Shaw Abstained (1) - Stone Motion Defeated Request for Payment- -O' Brien & Gere By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That a payment request from O 'Brien $ Gere for engineering services in connection with Six Mile Creek rehabilitation, be approved in the amount of $145 . 77. Carried Unanimously i 336 -6- February 23 , 1983 STREETS, FACILITIES, PARKS & REFUSE COMMITTEE: Inspection of Par ing Garage and Ram By Comm. Ger in: Seconde_d by Comm. Clarke WHEREAS, the Superintendent has requested a proposal from the firm of Eckerlin, Klepper, Hahn & Hyatt, to conduct a structural inspection of the Green Street Ramp and the Seneca Street Garage , in order to provide a report and recommendation and to prepare preliminary estimates for repair and/or maintenance of said facilities . and .F WHEREAS, the Streets & Facilities Committee has reviewed said proposal and concurs with the recommendations of the Superintendent ; now, therefore ,be it RESOLVED, That the Superintendent be authorized to enter into the said agreement for the related engineering services , in an amount not to exceed $2 , 500. Discussion followed on the floor. Supt. Kinsella gave a summary of the structural problems being experienced on the ramp and in the garage. Referral Motion By Comm. Stone: Seconded by Comm. Schickel RESOLVED, That the matter be referred back to Committee for additional information. Ayes (4) - Schickel; Gerkin, Stone , Shaw Abstained (1) - Clarke Carried Request for Payment--Eckerlin, Klepper , Hahn & Hyatt By Comm. Ger in: Seconded by Comm. Clarke RESOLVED, That a payment request from Eckerlin, Klepper, Hahn & Hyatt for professional services rendered in connection with the Green Street Ramp, be approved in the amount of $2 ,125 . Carried Unanimously Railroad Right-of-Way By Comm. Ger icon: Seconded by Comm. Schickel WHEREAS, the City of Ithaca, the Town of Ithaca and the NYS Office of Parks & Recreation have negotiated an agreement for the joint develop- ment of the discontinued railroad right-of-way of the Ithaca Branch Conrail, and WHEREAS, this agreement provides for the acquisition of said right-of- way which would be used by the City and Town of Ithaca for joint devel- opment of corrective drainage projects , and WHEREAS, said acquisition by the Office of Parks $ Recreation will be at no cost to the City or Town of Ithaca; now, therefore , be it RESOLVED, That the Superintendent be authorized hereby and directed to sign said agreement. Discussion followed on the floor. Tabling Resolution By Comm. Stone : Seconded by Comm. Clarke RESOLVED, That the matter concerning the railroad right-of-way be tabled until further information is obtained. Carried Unanimously Combustion Testing Equipment Acquisition Supt . Kinsella presented the following resolution: RESOLVED, That the recommendation of the Energy Commission that the Board of Public Works request the transfer of $801 from Capital Reserve to the appropriate account of the Department of Public Works for the purchase of combustion testing equipment be approved and forwarded to the Budget and Administration Committee of Common Council . 3.3 -7- February 23 , 1983 Discussion followed on the floor . Supt. Kinsella explained how the combustion testing equipment would be used to check furnaces in City owned buildings . Referral Resolution By Comm. Clarke : Seconded by Comm. Schickel RESOLVED, That the request for combustion testing equipment acquisi- tion be referred back to Committee for further information. Ayes (4) - Schickel, Gerkin, Stone, Clarke Nay (1) - Shaw Carried Detour at Albany Street Brid e By Comm. Gerken: Secon e by Comm. Clarke WHEREAS,. the New York State Department of Transportation proposes a project for the rehabilitation of Bridge No . 2210420 and approaches carrying South Albany Street over Six Mile Creek, PIN 3750. 63 , in the City of Ithaca. WHEREAS, the New York State Department of Transportation proposes to utilize the following streets as detours during the period of con- UJ struction: Q West Clinton Street, South Cayuga Street , Spencer Road, South Albany Street and South Titus Avenue. WHEREAS, the New York State Department of Transportation will provide the necessary signing for the detour and the City of Ithaca will make improvement or repairs when necessary to handle the additional detour traffic . NOW, THEREFORE, BE IT RESOLVED, That the City Council, City of Ithaca, does hereby authorize the New York State Department of Transportation to utilize the above mentioned streets as detours during the period of construction. BE IT FURTHER RESOLVED, That the City of Ithaca will continue to provide routine maintenance on the above mentioned streets , including snow and ice control . BE IT FURTHER RESOLVED, That the Clerk of this Council is hereby directed to transmit five (5) certified copies of this resolution to the State Department of Transportation. Discussion followed on the floor. Comm. Clarke expressed concerns of neighborhood regarding rerouting traffic . She requested the Traffic Engineer to handle some of the existing problems before the detour resolution is forwarded to the New York State Department of Transporta- tion. Tabling_ Resolution By Comm. Clarke: Seconded by Comm. Gerkin RESOLVED, That the Detour Resolution be tabled to review the routing and duration. Carried Unanimously Award of Contract for Storm Windows at Southside_ Uo-mmunity Center By Comm. Gerkin: Seconded by Comm. Clarke RESOLVED, That the contract for storm windows at Southside Community Center be awarded to Bishops of Ithaca for their low bid of $2 ,742 . Carried Unanimously 3 338 -8- February 23 , 1983 FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Au it By Comm. Stone: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 4 of the General Fund accounts of the Department of Public Works , be approved in the amount of $58 , 609 . 56, and that bills audited and approved by the Finance Committee, as listed on Abstract No. 4 of the Water and Sewer Fund be approved in the amount . _ of $16, 745. 86. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotion of Streets and Facilities Division By Comm. Stone: Seconded by Comm. Ger in RESOLVED, That the following promotion of Streets and Facilities Division employees be approved, effective February 27 , 1983 : - Donald Lovelace to Maintenance Worker at $5 . 63 per hour. - David Quick to Maintainer at $6 .31 per hour. - Leonard Soule to Maintainer at $5. 84 per hour. - Bruce Eastman, Jr. to Maintenance Worker at $5 . 41 per hour. - Harry Kozerski to Maintenance Worker at $4. 81 per hour. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Change in Roster--Streets and Facilities Division By Comm. Stone: Seconded by Comm. Sc is el WHEREAS, two positions in the Streets and Facilities Division of the Department of Public Works have been eliminated, or are proposed to be eliminated, from our roster, namely, one Laborer and one Maintenance ' Worker, and WHEREAS, additional staffing of Automotive Mechanics is required to provide increased maintenance capability on the Department of Public Works preventative maintenance programs ; NOW, THEREFORE, BE IT RESOLVED, That the two positions eliminated, or proposed for elimination, be filled by two appointments of Automotive Mechanics , thereby maintaining our staffing authorization at a total of 160 personnel , and BE IT FURTHER RESOLVED, That a copy of this resolution be forwarded to the Budget and Administration Committee of the Common Council , along with supportive documentation, for their approval and funding. Discussion followed on the floor. Asst. to Supt . Dougherty explained changes in the Roster and answered questions of the Board. Tabling Resolution By Comm. Sc is el : Seconded by Comm. Gerkin RESOLVED, That the item of Change in Roster in Streets and Facilities Division be tabled. Carried Unanimously SPECIAL COMMITTEES: Hydropower Committee Comm. Sc is el reported attending a Hydropower Committee meeting the previous week for exchange of information and to inform the Committee of the thoughts of the Board of Public Works on the watershed area. 339 -9- February 23 , 1983 Liaison Banfield commented that a resolution was on the agenda of the Budget and Administration Committee which would meet the following night, which requests $12 ,000 for Phase I , and $12 , 500 for Phase II of the project. Supt. Kinsella explained that when Phase I is completed to determine the volume of water available and the overall report of feasibility, it may not be necessary to do Phase II . ADJOURNMENT: On a motion the meeting adjourned at 6 : 45 P.M. Callista F. Paolangeli , William R. Shaw, Mayor (Y') Deputy Clerk N W Q