HomeMy WebLinkAboutMN-BPW-1982 BOARD OF PUBLIC WORKS PROCEEDINGS 161
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. January 13, 1982
PRESENT:
Mayor - Shaw
Commissioners - (5) - Brown, Schickel , Varricchio , Walker, Walsh
ABSENT:
Commissioner - (1) - Cleveland
OTHERS PRESENT:
Supt. o Pu lic Works - Kinsella
City Attorney - Tavelli
City Controller - Spano
Deputy Controller - Cafferillo
Deputy Clerk - Paolangeli
City Engineer - Cox
Asst. to Superintendent -- Dougherty
Purchasing Agent - Clynes
0) Personnel Administrator - Collins
(Y) Aldermen -- Banfield, Hoffman, Holman, Killeen
W MINUTES:
Q By Comm. Walker: Seconded by Comm. Schickel
Q RESOLVED, That the Minutes of the December 23 , 1981 Meeting of the
Board of Public Works be corrected as follows :
Under UNFINISHED BUSINESS - Joint Sewer Agreement - the
first sentence should be changed to read " . . . that special
congratulations are in order for Comm. Walker for coming
up with the idea that made the Agreement finally fall into
place as far as the governance is concerned. "
and the remainder-70f the Minutes be approved as recorded by the
Deputy City Clerk.
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
Election of Vice-Chairman
Mayor Shaw entertained no from the floor for the position
of Vice-Chairman.
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That Comm. Gerald Schickel be nominated for the position
of Vice-Chairman of the Board of Public Works.
Carried Unanimously
Resolution to Close Nominations
By Comm. Walsh: Seconded by Comm. Walker
RESOLVED, That the nominations for the position of Vice-Chairman
of the Board of Public Works be closed.
Carried Unanimously
The Board directed Deputy Clerk Paolangeli to cast one vote for
Comm. Schickel for Vice-Chairman.
Mayor Shaw declared Comm. Gerald Schickel duly elected Vice-Chairman
of the Board of Public Works for a one-year term which expires
December 31 , 1982 .
j Comm. Schickel stated that on behalf of the Board he would like to
welcome Mayor Shaw and wish him the best of everything in the coming
years. Mayor Shaw said he appreciated such wishes .
162
-2- January 13, 1982
Appointment of Standing Committees
Mayor Shaw said that he was not, at this time, comfortable enough
with a working knowledge of all the issues and aspects that come
up under the various committees of the Board. Further, he said he
was not familiar with all of the Board' s interests , background
and experience and after talking with Supt. Kinsella and a few of
the Chairmen he asked that the present Board members continue on the
same committees , hopefully for not more than a month. He stated that
the process of appointing committees is time consuming and that he
would like to get some input from the Board members before decisions
are made. The members of the Board agreed to continue under the
present committee schedule . Mayor Shaw said that any changes in
committee structure will be put- on the agenda for the first meeting
in February.
COMMUNICATIONS FROM THE MAYOR:
Letter from Michael Edmond Lane, Attorney - Tio a Street Bridge
Mayor Shaw re erred to a letter which he had received from
Michael Edmond Lane, an attorney in Dryden, New York. The letter
is dated January 1, 1982, and was sent on behalf of Mr . Lane ' s
parents who live at 121 Cascadilla .Avenue. . Mr. Lane addresses
a concern with respect to the Tioga Street bridge and strongly
recommends the redoing of the bridge at 'a higher level . Mr. Lane
stated that he had previously sent a letter to Mayor Bordoni , dated
November 28, 1981 , covering this same concern.
Mayor Shaw asked the Clerk to make copies of both letters , the one
dated November 28 , 1981 , and the other dated January 1, 1982 , and
further asked Supt. Kinsella to distribute them in the appropriate
mailboxes in the Supt. 's office, so that each member of the Board
will have a chance to read and consider the contents .
Letter from R. Donald Wilkinson, Postmaster, Ithaca Post Office -
Aurora Street Exit
Mayor Shaw read the following letter received from R. Donald
Wilkinson, Postmaster of the Ithaca Post Office :
"December 18 , 1981
"Honorable Raymond Bordoni
Mayor of Ithaca
Ithaca, New York 14850
"Dear Mayor Bordoni :
"On a recent visit to the Ithaca Post Office , my District Manager
was concerned about the Aurora Street exit. His observation of
the space allotted to the immediate left of the driveway curb was
the reason for this concern. It is felt that the parking space is
too close to the driveway, not allowing enough area to safely exit
from the parking area.
"Any corrective action which can be taken would be most appreciated.
"Sincerely,
"Don
"R. Donald Wilkinson
G
"Postmaster"
Mayor Shaw asked that the letter be referred to the Parking,
Traffic and Transit Committee for its consideration.
-3- January 13, 1982103
Memo from Asst. Fire Chief Olmstead to Chief Tuckerman
Traffic Li t at Green and Cayuga Streets
Supt. Kinsella roug t to Mayor S aw' s attention an inter-office
Memo , dated January 4, 1982 , directed to Charles W. Tuckerman,
Fire Chief from Edward M. Olmstead, Jr. , Asst. Fire Chief. Mayor
Shaw accepted a copy of the letter and asked that it be referred
to the Parking, Traffic and Transit Committee for consideration
and the Mayor said he will see that copies get to that Committee .
STAFF REPORTS:
List oT Items Left Over From 1981
Hi ways, Street Lighting and Re—fuse Committee
Supt. Kinsella noted Donald Culligan ' s concerns regarding salt
control, leaf removal and shrubbery- in DeWitt Park. He said he
has instructed the Buildings and Grounds Division to take necessary
measures to trim and remove some shrubbery as suggested in Mr. .
Culligan' s letter. Also, Supt. Kinsella noted that Asst. to the
Supt. Dougherty is in the process of arranging a seminar dealing
with salt. Hopefully that seminar will take place in February and
(Y) Board members , Council members and other parties will be invited
N so that they can be brought up to date about: salting practices .
W The Westmount Drive residents request for street lighting was
< referred to this Committee in October of 1981 . Supt. Kinsella
Q reported that the matter is still in Committee and he will meet
with the Chairman of that Committee to present a final report at
the next meeting. He stated that the matter has not been neglected.
With reference to the item of renewal of Street Lighting Contract
for 1982 , Supt. Kinsella stated .that the utilities have adopted a
standard charge for fixtures , power and rental and he will provide
the Committee with a copy for its review.
Public Buildings"„and Public Grounds Committee
Supt. Kinsella stated that the Board recommended that the City owned
property at 446 Taughannock Boulevard be sold and such recommendation
was forwarded to the Planning and Development Committee for comment
and action. The matter has left the Board and it is still pending
action by the Planning and Development Committee .
Parking, Traffic and Transit 'Committee
With reference to the American Postal Workers Union concern about
parking conditions around the post office and in the parking ramp,
Supt. Kinsella reported that he is working with Mr. Sieverding of
the Planning and Development Department and compiling information
for an overall parking study of the downtown central business
district. He will come up with recommendations for meter rates ,
parking rates and parking policies . Upon completion of that study
recommendations will be forwarded to the Buildings and Grounds
Committee and the Parking, Traffic and Transit Committee for their
respective reviews and recommendations . .
Supt . Kinsella referred to the request for motorcycle parking spaces
in the downtown area. The request was made by Terence Garahan and
referred to Mr. Kinsella and Traffic Engineer Gombas . Supt. Kinsella
reported that he has responded to Mr. Garahan by letter advising him
that his request has been reviewed and the matter of motorcycle
parking is satisfied by existing parking spaces downtown and. to tie
up specific spaces for motorcycles would prevent use by other vehicles .
'{ Supt . Kinsella commented that he has not heard further from Mr.
Garahan and feels that he has accepted the Supt . ' s reply.
N�
Supt. Kinsella stated that at the October 14 , 1981 meeting a
recommendation was made about the possible removal of the traffic
lights at State and Green and State and Tioga Street intersections
to eliminate traffic backup at those intersections . As a follow-up
Supt . Kinsella requested Traffic Engineer Gombas to extend the green
;3
a
164
-4- January 13 , 1982
light time on east bound traffic on Green Street, both at the Tioga
Street intersection and the State Street intersection. Supt.
Kinsella reported that it was a great improvement on the reduction
of traffic problems in that area and eliminated the need for
removing signals . He believes the matter has been resolved.
In November of 1981 , a request was received for the possibility of
revising parking regulations on Linn Street . Recommendation was
made for a ninety-day trial period to examine the effect of the
removal of the restrictions on the east side of Linn Street. Supt .
Kinsella stated that an after action evaluation will be made and
recommendations will come from the Parking, Traffic and Transit
Committee to either continue the revised regulations or go back
to the previous regulations control .
Transit Committee
Supt . Kinsella reported that in June of 1981 , a request was made
for transit service to Nate ' s Floral Estates on the southside. He
reported that Bernie Carpenter, Transit Supervisor, is currently
undergoing a complete route analysis of the transit .system and
incorporating that route, plus one or two other areas, into the
system in addition to our current schedules . Supt. .Kinsella reported
that a report would not be available until some time in February
mainly because of the question of evaluation of the overall realign-
ment that would be necessary to incorporate these areas . Therefore ,
the matter is still in Committee until the required report is
available.
Supt. Kinsella said that he was not quite up to date on the status
of the request for hospital bus service . He believes that dis-
cussions have been had by Mr. Dougherty, hospital officials and
County officials . Officials are continuing to discuss mutual
understandings and the lack of practicality to revise bus routes
because of _lack of parking and other problems .
Sv'zpt. Kinsella reported on the West Village request for bus service .
Mr. Carpenter is reviewing the rider survey in the area which is
three riders in the morning versus the eight or nine riders that
were projected from his evaluation. Supt. Kinsella stated that the
matter will have to be reviewed on a continuing basis because the
holiday season at Cornell affects some people who live in the West
Village area and work at Cornell . When Cornell returns to full
schedule, the City will be able to further identify the positives
and negatives of that experimental route extension.
Parks Committee
At the May meeting in 1981 , a petition, in the form of a letter,
was received requesting bike route curb cuts at Thompson Park at
Farm and Marshall Streets . The Committee does not feel that the
expense of installing curb cuts to allow bicycles to ride the
sidewalk would be appropriate . Supt . Kinsella reported that the
bike route signs around the Park have been changed so that bicycles
circumvent the Park, and the problem has been solved as far as he
is concerned.
The final item on Supt. Kinsella' s list was motorcycle access to
Stewart Park. The thirty-day trial period approved in July of
1981 was extended to the end of the year. Supt . Kinsella reported
that the matter is working fairly well ; he did not know of any
motorcycle abuse at Stewart Park. Past problems seemed to be that
the motorcycles were driving across the grass and he said that
vehicles do that too . Supt. Kinsella recommended that the Parks
Committee authorize a permanent approval for the access to Stewart
Park by motorcycles .
I
- 5- January 13, 19821G5
PETITIONS AND HEARINGS BEFORE THE BOARD:
Walk Cycle Light at Cayuga an Green Streets
Alderman Elva Holman, 141 Pearsall Place, appeared to express
appreciation on behalf of McGraw House residents and many other
residents of the City of Ithaca, and herself, for the final
completion of the walk cycle light at the corner of Cayuga and
Green Streets . She stated that it was a great pleasure to cross
diagonally at that intersection without fear of getting struck.
Cascadilla Boat Club
Jan Rogowicz, P. 0. Box 51 , Slaterville Springs , New York,
addressed the Board, stating that it was the fourth year that he
had come before the Board to ask the Board for continued per-
mission to use the old boat house in Stewart Park for the boat
club activities. . He briefly explained when the club was started
and what. its goals were. Mr. Rogowicz stated that the boat house
facility was a key factor in the .club' s success . Without that
facility, without being independent of Cornell University and
Ithaca College, the program would not have been able to get
started and' it would not have succeeded.
(y) Mr. Rogowicz stated that additional space is needed and a meeting
N has been set up with Supt . Kinsella and members of the Board to
W discuss the matter of making more space available to the Cascadilla
Boat Club.
Q Resolution
By Comm. . Schickel : Seconded by Comm. Walsh
RESOLVED, That this Board grant permission to the Cascadilla Boat
Club, Ltd. , a not-for-profit corporation, to use the boat house
facilities at Stewart Park, on the same conditions as last year' s
agreement, subject to review by the City Attorney.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
'COMMUNICATIONS:
City Hal_T_P`ar ing
Alderman Ban ield addressed the Board with reference to complaints
he has received from fellow Aldermen who can ' t find a place to park
in front of City Hall and they believe that some cars parked out
front belong to store owners . Alderman Banfield stated that he had
talked with Police Department and learned that the signs that are
currently posted in that area are not enforceable because there is
no reference made to specific amount of time that a person is to
use that space. After discussion, it was suggested that the problem.
be taken to the Parking, Traffic and Transit Committee for review
and recommendations as to how best to limit the parking time in
the spaces provided in front of City Hall .
Department of Public Works Reali nmmeen�t
Alderman Banfiel wanted the Board to be made aware that the vote
on the realignment plan for the Department of Public Works was
declared void and referred back to the Budget and Administration
Committee . That Committee will be meeting on Monday, January 18 ,
1982 , at 8 : 00 P.M. , at City Court , for further proceedings on the
matter. Mayor Shaw explained why it had been declared void and
invited questions or concerns . Mention was also made that a bus
tour is planned, especially for new Board members , as well as new
Council members, to acquaint them with major sites , buildings and
facilities of the City. However, it was expressed that all members
of both the Board and Council would be welcome .
i
i
1 6 e -6- January 13, 1982
WATER AND SANITARY SEWER COMMITTEE:
Request for Payment - Stearns $ Wheler
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That a request for payment from Stearns & Wheler for
professional engineering services through November 1981 , in con-
nection with the Sewer System Evaluation Survey, be approved in
the amount of $1 , 860. 40.
Carried Unanimously
Request for Payment - Stearns & Wheler
By Comm. Brown: Seconded by Comm. Walsh
RESOLVED, That a request for payment from Stearns $ Wheler for
professional engineering services through November 1981 , in con-
nection with the Deep Shaft Biological Treatment Plant, be approved
in the amount of $6, 007 . 04 .
Carried Unanimously
Requests for Payment - Stearns $ Wheler
By Comm. Brown: Seconded y Comm. Walsh
RESOLVED, That the following requests for payment from Stearns
& Wheler for professional engineering services through November 1981 ,
in connection with the design of additions and modifications to .the
Wastewater Treatment Facility, be approved:
- drawings and specifications $15, 635 . 34
- minority business enterprises 443 . 03
- regulatory review 202 . 14
- geotechnical services 6 ,437 . 91
Value Engineering studies 153 . 68
topographical survey and field .
measurements 3 ,15u . 21
Carried Unanimously
Bid - Coagulant Aid
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That the bid for Item #4 , Coagulant Aid, received on
December 18, 1981 , from Allied Chemical be rejected as not meeting
the specifications , and
BE IT FURTHER RESOLVED, That the bid for Coagulant Aid be awarded
to American Cyanamid for their bid price of $0. 92/lb .
Carried Unanimously
Sewage Treatment Facility Joint Committee
Resolution
By Comm. -Brown: Seconded by Comm. Walsh
WHEREAS, the City of Ithaca and the Towns of Ithaca and Dryden
have entered into an agreement regarding the operation and admin-
istration of the new Sewage Treatment Facility on December 22 , 1981 .
That agreement provides for the establishment of a special joint
subcommittee composed of three Board of Public Works members and
the Common Council liaison person, and four members representing
the respective towns ;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works
designate the three members of the Water and Sewer Committee and
-the Common Council liaison person as the City of Ithaca representa-
tives on that committee , and so notify the respective Town boards .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
t
- 7- January 13, 1982 1 67
BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE:
Reques :- for Additional $40 , 000 for Fall Creek Dike and
Miscellaneous Dredging
By Comm. Varricc ih� o : Seconded by Comm. Walsh
RESOLVED, That an additional $40, 000 be authorized for funding
the Fall Creek dike restoration project and miscellaneous creeks
dredging and that the matter be referred to the Budget and
Administration Committee for its recommendation.
Engineer Phil Cox explained that the additional $40, 000 is basically
to pay' the bills before the Board for the Fall. Creek restoration.
At the time the Board authorized the emergency work to be done , it
did not establish any specific amount. At the start of that project
Council, in order to raise money for the overall flood disaster,
established that particular project as being a total of $140, 000
for the dike restoration, plus $10 , 000 for some of the dredging
in the streams. The project is going to be closer. to $190, 000
total . The Controller ' s Office is not happy with paying those
bills under the present situation because it does not have authority
to do so. So, the Board is asking to increase the authorization
by $40, 000 so the Department can get on about finishing up the
co
creek work and paying the bills on the dike restoration ,
N Engineer Cox mentioned that the figures given to the Board. in
Ld December rcpr-esented projected final costs for the construction
C[ and those .figures have not varied by more than $1 , 000. The $40, 000
Q now needed covers .costs beyond the original $140, 000 that was .set
as a limit in the bonding resolution. There is still work to be
done in Fall Creek and Cascadilla Creek. The money is for bills
that we already haveyfor materials and construction in Fall Creek
and equipment rentals for the other two Creeks .
Further discussion followed on the floor.
A vote on the resolution resulted as follows ;
Carried Unanimously
Report on McFarland Johnson Preliminary Bridge Study
City Engineer Cox addressed the Board with reference to the Report
prepared by McEhrlan-d "Johnson .Engineering Corp. , from Binghamton,
a copy of that report being given to the Board members . McFarland
Johnson outlined five different alternatives for handling the
problem of. the North Tioga Street bridge. Engineer Cox stated
that in spite •of the thickness of the report , it was easy reading
and he encouraged the Board to read it. He had asked the engineer-
ing firm to look at the different alternatives because of the fact
that there is still one-half of the bridge in place and in fairly
sound structural condition. He had further asked for different
recommendations on trying to reuse the existing bridge vexsus
replacement of that bridge .
Scheme A of the report calls for total replacement of the bridge ,
that is taking out the half. that is still there and replacing the
bulk of the abutments to the bridge and putting in a new deck
which has the effect of gaining more cross-section in the stream,
making more waterway available . The estimated cost is $148 , 000 .
j Scheme B calls for replacing one-half of the north abutment which
is clearly shot and has to be replaced. That Scheme would then
repair the rest of that abutment and the south abutment, reusing
the existing steel which is in good condition and putting a new
concrete deck on. The estimated cost for Scheme B would be $94 , 000,
but would not do anything for increasing the flow capacity of the
+ stream.
1.6 8 - 8- January 13 , 1982
Scheme B-1 , which is a variation of Scheme B, would replace half
of the north abutment , repair the other abutment, raise the top
of both abutments and replace the deck with a new prestress deck
which would have the effect of adding cross-section and more area
way to the floor of the stream. The estimated cost of Scheme B=l
is $106, 000.
Scheme C would replace the entire north abutment, repair the south
abutment, reuse the existing steel , put on a new concrete deck, but
would not add to the clearance. Engineer Cox noted a mistake in PAW
the text, stating that the cost figure should read $108, 600.
Scheme C-1 calls for a replacement of the entire north abutment ,
repair of the south abutment, raising the tops of both abutments
and putting on a new prestress deck which would add about 15 inches
more clearance to the stream. Again, Engineer Cox noted an error
in the figure ; the amount should read $120, 000.
Engineer Cox showed the Board sketches concerning the Scheme which
would add the 15 inches more of clearance and explained certain-
aspects of the sketches . McFarland. Johnson' s Report recommends
Scheme A and Engineer Cox said he was inclined to agree with that
recommendation in the light of the cost involved in some of the
repairs.
i
Engineer Cox stated that there have been varied opinions expressed on
what should happen to the North Tioga. Street bridge. He felt it
would be a good idea for the Board to schedule an informal public
meeting so that people can make their wishes known. Alderman Banfield
has commissioned a report from the Planning and Development Department
dealing with the effect of closing the bridge . That Department is
in the process of doing a survey which should be available by the
25th of January. If a meeting can be scheduled before the next
Board meeting on January 27th, Engineer Cox said he felt that a
recommendation could be made at the next Board meeting.
Mayor Shaw asked Engineer Cox if it would be possible for hi.s
Department to come up with some figures on no bridge replacement
at all and a pedestrian bridge as' an alternative . Engineer Cox
said he would try to have a report and figures ready for the public
meeting.
Further questions and input from Board members and Aldermen were
discussed with reference to the North Tioga Street bridge and
related topics . It was decided. to have a public meeting on the
project, said meeting to take place on Tuesday, January 26,- 1982 ,
at 7 : 30 P.M. , at a meeting place to be announced at a later date..
Request for Payment - McFarland Johnson
By Comm. Varricc io : Seconded by Comm. Walsh
RESOLVED, That a request for payment from McFarland Johnson for
services in connection with the North Tioga Street Bridge replace,
ment, be approved in the amount of $4, 912 . 78 .
Carried Unanimously
Request for Payment - Cayuga Crushed Stone
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That a request for payment from Cayuga Crushed Stone for
material used in connection with the Fall Creek dike restoration
project, be approved as follows ; November 1981 - $95, 238 . 70;
December 1981 - $45, 484 . 04 .
Carried Unanimously
Authorization to Extend Fall Creek Flood Damage Project
By Comm. Varricc io : Seconded by Comm. Walsh
RESOLVED, That authorization be granted to extend the Fall Creek
flood damage project to the area northerly from Route 13 .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
-9- January 13, 1982 169
Report on Interim Protective Work at North
Tioga Street Bridge
Engineer Cox reported that some temporary retaining wall devise
has been put on the north wall of North Tioga Street, just up-
stream of the remains of the bridge. He stated that it serves
as a pretty adequate protection so that there will not be a
repeat of the problem faced in October. Further, Engineer Cox
said that it allows Mr. Gould to use his driveway in that area,
and a flashing warning device has been installed at the bridge
to notify motorists that there is something unusual and they
should slow down.
Report on Wall Damage at Six Mile Creek
Engineer Cox reported on the Six Mile Creek project and stated
that a little more wall had been lost the week of January 4th
down below Cayuga Street on the south bank of the Creek. Since
that time the wall has been reinspected in that area and he does
not believe any further trouble will. show up . He said that the
ramp which had been installed in Six Mile Creek in order to do
07) the necessary dredging operations had been pulled out and that
(Y) work had been finished up around the first of the year.
(\J Engineer Cox also reported that in connection with the Six Mile
W Creek wall repair that soil borings are being done . wh.ich will
Q assist the City in making cost estimates for the repairs where
Q repairs are going to be necessary.
PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE :
Bids- Kitchen Renovatioiis 'to Greater Ithaca Activities Center
By Comm.. Sc is el : Seconded by Comm. Walker
WHEREAS, bids were received on January 18 , 1982 , for kitchen
renovations to the Greater Ithaca Activities Center as shown
on bid return sheet;
NOW, THEREFORE, BE IT RESOLVED, That the apparent low bid submitted
by McFarren & Lallas be rejected because of irregularities in
their bid, and
BE IT FURTHER RESOLVED, That the contract for kitchen renovations
to the Greater Ithaca Activities Center be awarded to Sawtooth
Builders for their bid of $11 , 771 . 37 .
Carried Unanimously
Request for Payment V. Giordano Construction
By Comm. Sc is el : Seconded y Comm. varrlcc io
RESOLVED, That a request for payment from V. Giordano Construction
for the construction of the City Hall handicap access project, be
approved in the amount of $13, 779. 75 .
Carried Unanimously
Request for Payment - V. Giordano Construction
By Comm. Schickel : Seconded-by Comm. Varricchio
RESOLVED, That a request for payment from V. Giordano Construction
for general construction in connection with the Cass Park lobby
expansion, be approved in the amount of $10 , 545 . 00.
Carried Unanimously
Request for Payment - Bear Electric
By Comm. Sc is el . Seconded by Comm. Walker
RESOLVED, That the request for payment from Bear Electric for
electrical construction in connection with the Cass Park lobby
expansion, be approved in the amount of $3 , 388 . 50 .
Carried Unanimously
B
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170 -10- January 13, 1982
Request for Payment - O' Brien-Taube
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That the request for payment from O'Brien-Taube for
professional services in connection with the Cass Park lobby
expansion, be approved in the amount of $61. 50.
Carried Unanimously
Request for Payment - V. Giordano Construction
By Comm. Schic el : Seconded by Comm. Wal er
RESOLVED, That the request for payment from V. Giordano Construc-
tion in connection with miscellaneous alterations at the Greater
Ithaca Activities Center, be approved in the amount of $4 , 284. 50,
to be paid from Community Development funds .
Carried Unanimously
FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE:
-Audit
j By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance
j Committee as listed on Abstract No . 1 of the Department of Public
Works General Fund and 6n.- Abstract No . 1 of the Water and Sewer
Fund, be approved for payment, and
BE IT FURTHER. RESOLVED, That bills receivable be approved and
ordered rendered.
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT COMMITTEE:
Route 13 Speed Limit City Traf is Ordinance
Resolution
By Comm. Varricchio: Seconded by Comm. Walker
WHEREAS, the State has approved a request to reduce the existing 40 ^� k
mph speed limit on.-Meadow Street between Elmira Road and Six Mile
Creek Bridge to 30"mph, the City speed limit, and . -
WHEREAS, this move was taken _because of the increased activity in
the area since the opening of "TOPS" plaza, and
WHEREAS, the speed limit on Route 13 then would be uniform 30 mph
from the south city line to Hancock Street and aid in enforcement
and safety, and
WHEREAS, the rest of the Northeast Arterial (route 13) from Hancock
Street to Dey Street is 40 mph and from Dey Street to the north city
j line, as well as beyond, the present State-wide 55 mph is in effect,
and
WHEREAS, the City will have to change the City Traffic Ordinance
first, and
WHEREAS, the State will then process the Ordinance and inform the
City when to go ahead with the needed sign installations ;
NOW, THEREFORE, BE IT RESOLVED, That the Common Council be requested
i to amend the Traffic Ordinance to reflect the above proposed change A .fi
in the speed limit on Meadow Street from 40 to 30 mph, as well as
inserting the above two speed zones of 40 and 55 mph on the North-
east Arterial (route 13) heretofore omitted from the Ordinance ,
more specifically as follows :
Section 60. 31 Maximum Speed Limits
Delete :
1 . Routes 13 , 34 and 96 , Elmira Road and Meadow Street between a
point eight hundred (800) feet south of the intersection of Old
Meadow Street and Elmira Road (old route 13) and the intersection of
South Titus Avenue .
-11- January 13, 1982171
B. Forty (40) miles per hour is hereby established as the maximum
speed at which vehicles may proceed on or along the following
highways :
1 . Routes 13 , 34 and 96, Elmira Road and Meadow Street between a
point eight hundred (800) feet south of the intersection of Old
Meadow Street and Elmira Road (old Route 13) and the intersection
of South Titus Avenue.
Insert:
1. Meadow Street - Northeast Arterial (route 13) between Hancock
Street and Dey Street, maximum speed of forty (40) miles per hour.
2 . Northeast Arterial (route 13) between Dey Street and the north
city line, maximum speed the State-wide fifty-five (55) miles per
hour limit.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
W Request from Fire Chief Tuckerman - Traffic Lights
Q Comm. Varricc io men ',ioned the request from Fire Chief Tuckerman
Q with reference to the traffic light at Green and Cayuga Streets .
Mayor Shaw referred the matter to the Parking, Traffic and Transit
Committee for consideration and action and said that he would get
copies of the lette.r .received by Chief Tuckerman to members of
that Committee .
MISCELLANEOUS BUSINESS:
Comm. Brown asked- about a matter that had been discussed at a prior
meeting concerning alternate parking on Fulton Street as requested
by a resident . Supt. Kinsella responded by stating that the matter
had been looked into and for numerous reasons , such a request was
not feasible in that Fulton Street area. It is a major feeder
street for the east/west flow of traffic and there has been only
one request for such alternate parking.
ADJOURNMENT:
On a motion, the meeting adjourned at 6 : 12 P.M.
Callista F. Paolangeli , Dep. William R. Shaw, Mayor
City Clerk
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I
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
January 13, 1982
12323 Morse Chain Co. 62120 175.00
12324 Town of Ithaca (12374 132.19
J2325 Town of Ithaca 62374 361.02
12326 Town of Ithaca ^2374 219.25
12327 Town of Ithaca G2374 172.87
12328 Town of Ithaca. G2374 147.93
12329 Town of Ithaca G2374 107.55
12330 Town of Ithaca G2374 329.36
12331 Town of Ithaca G2374 550.68
12332 Charles R. Wilson G2650 84.74 PAID
12333 Adorno Sta.zi G2122 28.25
12334 Carol U. Zisler F2144 9.00 G2122 6.00
12335 Mary Anne DeGraff F2144 9.00 62122 6.00
12336 Francis W. Wolcott P2144 30.00 G2122 20.00
12337 Margaret Gumps F2144 14.97 G2122 9.98
12338 John Novarr F2144 16.55 G2122 11.04
12339 Bradley M. Fox F2144 9.00 G2122 6.00
12340 Cliff Northrup F2144 189.19 G2122 196.91
12341 Nicholas Chacona F2144 204.49
12342 Groff Assoc. 62122 42.70
12343 City of Ithaca F8316-309 25.56 G8116-309 38.33
12344 City of Ithaca F8316-309 94.96 G8116-309 142.44
12345 City of Ithaca F8316-309 308.46 68116-309 462.70
12346 City of Ithaca F8316-309 34.-6"1.63 G8116-309 56.44:k9
12347 City of Ithaca F8316-309 1,226.12 68116-309 1,839.18
$2,174. 2 $5146..-x
ay
TOTAL $7,321.'
1369 Charles Fritschter 31710 25.00
1370 John Dietershagen A1710 20.00
Total 45.00
APPROVED BY rIlLAUNCE COMMITTEE
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BOARD OF PUBLIC WORKS PROCEEDINGS 173
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. January 27, 1982
PRESENT:
Mayor - Shaw
Commissioners - (5) - Brown, Schickel , Varricchio, Walker, Walsh
ABSENT:
Commissioner - (1) - Cleveland
OTHERS PRESENT:
Supt. o Pu lic Works - Kinsella
City Controller - Spano
Deputy Controller - Cafferillo
Deputy Clerk - Paolangeli
Purchasing Agent - Clynes
City Attorney - Tavelli
City Engineer - Cox
Asst. to Superintendent - Dougherty
Aldermen - Banfield, Holman, Hoffman
Planner - Sieverding
Personnel Administrator - Collins
W
Q MINUTES:
By Comm. Walker: Seconded by Comm. Walsh
RESOLVED, That the Minutes of the January 13, 1982 Meeting of the
Board of Public Works be amended and corrected as follows :
AMENDMENT: Comm. Varricchio requested that the Minutes be amended
to show Report on approved changes in traffic control on State
arterials within the City, as follows :
Orders for the following traffic items recently under consideration
were received on or before 12/1/81 from NYS DOT in Syracuse and
Albany:
1 . "No Right Turn on Red" from Fulton Street onto Meadow Street.
It was requested to aid motorists exiting from W. Clinton Street ,
south of Six Mile Creek. During the past few days , this was
posted by the State with standard "No Turn on Red" signs . The
turning prohibition is now in effect.
2 . Two-way advance left turn phasing of traffic signal at Meadow
Street and Fulton Street .
Physical changes to controller and signal hardware will be under-
taken by State forces starting sometime later this winter. Sub-
sequent adjustments to introduce the new signal operation within
the Meadow Street progression will be done by the City.
As a step toward this modification to left turn phasing, DOT
just posted "No Turn on Red" on Meadow Street at the northbound
intersection approach. All four approaches now are posted, pro-
hibiting "Right Turn on Red. "
3. Flashing signal at Meadow Street-Northeast Arterial (Rt. 13) and
Third Street (Signal No. 19A) .
All the work on this installation will be done by NYS DOT,
possibly in 1982 . After that the City will be responsible for
its operation and maintenance . Provisions will be made in design
and equipment to facilitate conversion to full signal (three-
color) operation as future traffic conditions will indicate .
4 . Exclusive pedestrian phasing Cayuga Street and Green Street .
Signal (No . 8A) for trial operation.
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174 -2- January 27 , 1982
involved in the modification of this signal The work in is City g
responsibility. Most of the work has already been accomplished
for some time now. The equipment was shop-tested, and is ready
for installation. It is expected that by this Friday the signal
will be operating in the new mode. The signal , according to the
order, will be disconnected from the "Downtown-Grid" system now
operating at 60 second cycle. This will permit the signal ,
running independently, to be adjusted to include the additional
20 seconds for the exclusive pedestrian phase . About 10 seconds
of the pedestrian phase will be a solid "Walk" (step off curb)
indication. This will be followed by about 10 seconds of flash-
! ing "Don' t Walk" (complete the walk initiated, but do not step
off curb) and then by about a 3 second solid "Don' t Walk" clear-
ance interval. During the exclusive pedestrian phase, vehicular
traffic from all directions will have a red light . All approaches
are posted prohibiting turns on red. During the vehicular green
intervals for Green Street and then for Cayuga Street, pedestrian
indications in all directions will display solid "Don' t Walk" .
Pedestrians then are not to cross in any direction. Surveillance
of the new signal operation will be necessary. Observation may
later permit some interval timing adjustments to reduce delay
without sacrificing safety. For the time being, crossings within
the painted crosswalks should be encouraged.
The request for exclusive pedestrian signal phasing at Seneca Street
and Aurora Street, Seneca Street and Tioga Street and at Seneca Street
and Cayuga. Street was reviewed by the State. They concluded from
existing conditions and accumulated data that no change was necessary
at these signals .
Approved by the State was a previous request to reduce the existing
40 M. P.H. speed limit on Meadow Street, between Elmira Road and Six
Mile Creek bridge, to 30 M.P.H. City speed limit. This move was
taken because of the increased activity in the area since the open- ,
ing of "TOPS" plaza. The speed limit on Rt . 13 then would be uniform
30 M. P.H. from the' South City line to Hancock Street and aid in
enforcement and safety. The rest of the Northeast Arterial (Rt . 13)
from Hancock Street to Dey Street is 40 M. P.H. , and from Dey Street to
the North City line, as well as beyond, the present State wide 55 M.P.H.
is in effect.
The City will have to change the City Traffic Ordinance first. The
State then will process the ordinance and inform the City when to go
ahead with the needed sign installations .
CORRECTION: Page 4, paragraph 2 , second sentence should read as
follows : "Recommendation was made for a ninety-day trial period
to examine the effect of the removal of the restrictions on the west
side of Linn Street. "
and the remainder of the Minutes be approved as recorded by the
Deputy City Clerk.
Carried Unanimously
PETITIONS AND HEARINGS BEFORE THE BOARD:
Parking on Hudson Street
Elva Holman addressed the Board as Alderman of the Second Ward. She
stated that on March 25, 1981 , she had presented a letter from a con-
stituent who lived at 410 Hudson Street and asked the Board to consider
a request for exemption from alternate side parking for certain blocks
of Hudson Street . A resolution was made at that meeting that the
matter of the Board' s consideration to allow 24-hour parking in the
300 and 400 blocks of Hudson Street be referred to the Parking,
Traffic and Transit Committee for its review. Alderman Holman said
that as of this date, almost a year later, she has had no reply to
that request . She said that if the Board did not want to deal with
the situation, then it should be assigned to some ether mechanism,
-3- January 27 , 198175
such as the Planning Department or the Environmental Conservation
Committee. Another consideration might be for Common Council and
the Board of Public Works to work together on the problem.
Mayor Shaw remarked that the whole question of alternate parking
merited re-examination and he said that he would like to work with
the Committee, not only to look at the specific request as to the
300 and 400 blocks of Hudson Street but also to the broader question.
He emphasized the fact that it is too broad a subject to try to come
up with answers in a week or a month. Mayor Shaw asked that the
consideration and review of alternate parking be referred back to the
Parking, Traffic and Transit Committee. Comm. Varricchio stated that
he or Supt. Kinsella will contact Traffic Engineer Gombas to see
what work has been done on this problem and to see if he has some
recommendations on the whole question.
Street Salting Practices
Carolyn Peterson of 110 Dey Street, reported to the Board an incident
whereby she had helped an older woman across the street because the
snow was piled up over the cross walks . The older woman remarked
that she would take those hunks of snow any day over the road salt
( ) on the roads because she has to get out and scrub her car in order
(� to get the salt off. Mrs . Peterson stated that this matter of using
W less salt has come before the Board in other years and last year a
request was made for statistics on salt tonage, snow fall and tempera-
ture and the request was denied by the Board. She also said that she
is aware that there is going to be a Safe Salting Seminar and she
hoped that the public would be informed as to what is happening by
way of trying to cut down on the heavy use of salt .
Supt . Kinsella said that he would like to take the road salting matter
under advisement and make a report to the Board on the accepted
policies and practices used by the City. He stated that there are
many factors involved and claims have been made against the City for
lack of sufficient,,.salt on streets .
COMMUNICATIONS FROM THE MAYOR:
Mayor Shaw said that it had come to his attention that as part of his
task of appointing members to the Boards and Commissions , that the
Board of Public Works is suppose to have a formal liaison as a full
fledged member of the Planning and Development Board of the City.
He requested that anyone who is particularly interested in serving
on that Committee to please let him know as it would. be very helpful
in making that appointment.
Mayor Shaw mentioned that in talking to some of the Board members with
respect to Committee appointments, he had observed that some Commit-
tees are much more active than others and that perhaps there are more
Committees. than necessary. He mentioned also that he had already
discussed consolidating certain Committees with Supt. Kinsella and
Vice Chairman Schickel and he would appreciate any thoughts that
Board members might have . If consolidation is going to take place ,
now is the desirable time to do it .
I
With reference to personal use of department vehicles , Mayor Shaw
stated that this matter has been referred to the Finance Committee
of the Board, with the request that an examination be made department
wide . At the present time there is public focus on an individual and
his use and misuse of a personal vehicle. Response is being made to
those individual charges . Mayor Shaw feels that there is merit in
developing a written policy for personal use of departmental vehicles
and that taxpayers should know what that policy is . Since there
are other departments that have personal vehicles assigned to them,
the examination should be on a department wide basis , not looking
at any one individual or employee . The Mayor mentioned a few of
the specifics that would be examined in developing a policy and said
that information would be obtained prom other cities with reference
I to assignment of vehicles to employees for personal use .
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176 -4- January 27 , 1982
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STAFF REPORTS :
Revised DPW Realignment Report
Supt . Kinsella reported that he had distributed to Board members a
copy of the revised Realignment Report and asked that the Board
review, consider and act on the revised Report . Inasmuch as the
Board members had not had time to review the changes , Mayar Shaw
suggested that Supt. Kinsella briefly explain the few changes' made
and included in the -revised Realignment Report. Supt. Kinsella answered
Questions asked by Board members and the Mayor, as well as the ,
Aldermen present at the meeting.
Resolution
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the revised Realignment Report of the Department
of Public Works be approved as amended at this meeting .
Carried Unanimously
Alderman Holman requested that Supt . Kinsella furnish sufficient
copies of the amended Report for distribution to the Budget and
Administration Committee and the Supt. agreed to do that .
Supt. Kinsella mentioned that Personnel Administrator Collins had
been very supportive and helpful on the matter of rea-lignment of
the Department of Public Works and thanked her for that help.
WATER AND SANITARY SEWER COMMITTEE:
Agreement Between City of Ithaca and NYS Department of Environmental
Conservation for Sewage Treatment Plant
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That the Superintendent of Public Works be authorized to
execute an Agreement between the City of Ithaca and N.Y. S. Department
of Environmental Conservation for the Step I and Step II reimburse-
ment under the City of Ithaca' s Sewage Treatment Plant grant program.
Carried Unanimously
Request for Payment - Stearns & Wheler
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That a request for payment from Stearns & Wheler for services
in connection .with the design of additions and modifications to the
Wastewater Treatment Plant through November 1981 , for additional
geotechnical services , be approved in the amount of $274 . 18 .
Carried Unanimously
Request for Payment - Stearns & Wheler
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That the following requests for payment from Stearns $ Wheler
for services in connection with the design of additions and modifica-
tions to the Wastewater Treatment Plant through December 1981 , be
approved:
Value Engineering Studies $ 482 . 02
Drawings and Specifications 12 , 297 . 69
Compliance with Grant Procedures 206 . 64
Geotechnical Services 5 , 032 . 96
Minority Business Enterprises Program 106 . 51
Regulatory Review 314 . 43
Carried Unanimously
Request for Payment - Stearns & Wheler
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That a request for payment from Stearns & Wheler for services
in connection with the Deep Shaft Biological Treatment Plant through
December 1981 , be approved in the amount of $4 , 748 . 67 .
Carried Unanimously
-5- January 27 , 1981
Request for Payment _ Stearns & Wheler
By Comm. Brown: Seconded by Comm. itialker
RESOLVED, That a request for payment from Stearns & Wheler for
services in connection with the Sewer System Evaluation Survey,
be approved in the amount of $1, 889 . 07 .
Carried Unanimously
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HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE:
1982 Paving Program
Comm. Wals reported that the Highways , Street Lighting and Refuse
Committee had met with Asst. to the Supt. Dougherty and .discussed
the City' s Paving Program for 1982 . She said that there is one
problem that the Committee doesn' t know whether it is possible to do
anything about other than what is being proposed, and that is the
brick on East State Street. The plan at the present time is. to remove
the bricks and replace them with asphaltic concrete and that job is
going to constitute almost the entire budget for paving under the
1982 Paving Program. The concrete base underneath the brick is still
in good condition and if the brick is not taken out and the necessary
(y) repairs made, the base could deteriorate . The question raised by the
Committee is whether it would be possible to replace the brick in the
East State Street area after the repairs to the base have been made .
Iii There are very few bricklayers who still do the kind of work needed
Q for a project of this kind. The Committee will seek input from the
Q public and the Board to see if information can be found with reference
to finding someone who could replace the brick, as well as getting an
estimate on how much it would cost. The project will remain in Commit-
tee and the DPW staff will work with the Committee and come up with
some recommendations at the February- 24th meeting of this Board.
BRIDGES, CREEKS AND- STORM DRAINAGE COMMITTEE:
Replacement of North Tioga Street Bridge
Resolution
By Comm. Varricchio : Seconded by Comm. Walsh
WHEREAS, the City of Ithaca Common Council , at its January 6 , 1982 ,
meeting, authorized the expenditure of $250, 000 for the replacement
of the Tioga Street bridge recently damaged during the October 1981
flood of Cascadilla Creek, and
WHEREAS, a study conducted by the Planning and Development Department
which surveyed resident attitudes regarding the replacement of said
bridge and has reported a preponderance of sentiment supporting the
replacement of Tioga Street bridge with a new and higher bridge to
support vehicular and pedestrian traffic_, and
WHEREAS, an informational meeting held by the Bridges , Creeks and Storm
Drainage Committee of the Board of Public Works was held on January
26, 1982 , and the results of that meeting communicated a majority
opinion in favor of replacement of Tioga Street bridge at a substan-
tial higher elevation, and the Bridges , Creeks and Storm Drainage
Committee concurs with that opinion ;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby
recommends the design and construction of a new replacement bridge
in accordance with the recommendations of the City Engineer and the
Report by McFarland Johnson Engineers Inc. , dated January 5, 1982 ,
specifically Scheme "A" of that Report , and
BE IT FURTHER RESOLVED, That a cop} of this Resolution be forwarded
to the City of Ithaca Common Council for their approval .
Mayor Shaw asked for an approximate figure on what the maximum number
of inches that could be gained on clearance on top of the 15 inches .
He said he realized that it was a difficult question but felt that
some response might be helpful in talking with parties concerned about
clearance. City Engineer Cox said that he would guess several inches
to less than ten inches additional clearance might be possible . Any
more than that would cause an awful lot of inconvenience to a lot of
M
178 -6- January 27 , 1982
people because it would affect side streets and driveways . It appears
that this plan would gain somewhere between 18 and 25 inches .
Alderman Banfield reported that he had been at the January 26th meeting
with reference to the bridge and he felt that the residents would like
to get as much clearance as possible. He noted that another concern
is finding a method of preventing trees from reaching the downtown
bridge - some mechanism that would lead to more preventative measures
upstream. Also, the possibility of a grated bridge deck or perforated
deck so that the water could come up through the grating and go back
down. There was also concern expressed about the problem that exists
at Tioga and Farm Streets and Aurora and Farm Streets , and the possi-
bility of moving the bus shelter, and doing some tree trimming, as
this is a very dangerous intersection. These are concerns that relate
to the bridge because they relate to the impact on the neighborhood.
Alderman Banfield asked that these things be considered by the Design
Engineers and he felt that there was sufficient time between February
1st and June for the issues to be addressed and a response brought
back to the Board pertaining to the bridge deck and the other concerns .
City Engineer said that the mentioned concerns would be looked into .
A vote on the resolution resulted as follows :
Carried Unanimously
Mayor Shaw left the meeting at 5 : 56 P.M.
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Vice Chairman. Schickel chaired the balance of the meeting.
l Request for Payment - B. K. Hough
` By Comm. Varrlcc io : Seconded y Comm. Walsh
RESOLVED, That a request for payment from B. K. Hough for services
in connection with the Fall Creek dike restoration, be approved in
the amount of $6, 500. 00.
Carried Unanimously
Tioga Street Bridge
Planner Sieverding addressed the Board with reference to the
Planning and Development Department ' s recommendations that the North
Tioga Street bridge be replaced with a new two-lane vehicular bridge
and reported on the following concerns expressed in the recent survey:
1 . Intersections along Tioga St . , particularly at Farm St.
(a) relocating bus shelter
(b) parking restrictions at intersections
(c) eliminate other visual obstacles such as low
hanging tree branches, etc.
2 . Vehicles travelling at excessive speeds
(a) use of stop signs and stop lights as speed
control devices
3. Shortage of parking within the study area and visibility
problems caused by cars parked too near to key intersections
(a) modification/elimination of alternate side of
street parking restriction, e .g. in effect during
winter months only, or in effect when posted
Planner Sieverding asked that these concerns be referred to the proper
committees for review and recommendation.
Resolution
By Comm. Walsh: Seconded by Comm. Walker
RESOLVED, That the bridge related concerns expressed in the survey
results concerning the North Tioga Street bridge be referred to the
Bridges , Creeks and Storm Draina;;e Committee ; and that the traffic
related issues expressed in that survey be referred to the Parking,
Traffic and Transit Committee .
Carried Unanimously
- 7- January 27 , 1982179
PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE :
Request for Payment - Donohue-Halverson
By Comm. Walsh: Seconded by Comm. Walker
RESOLVED, That a request for payment from Donohue-Halverson for
services in connection with plumbing work for the Cass Park lobby
expansion, be approved in the amount of $2 , 273 . 00.
Carried Unanimously
Clean-up Project at Stewart Park
Asst. to the Supt . Dougherty addressed the Board with reference to
an Army Reserve Engineering company from Horseheads that is looking
for a community service project to undertake . One of the projects
that came up in the discussion was the mess of trees that were washed
down to the Stewart Park shore line . The Army outfit would be will-
ing to come in on a weekend (probably the weekend of March 6th and 7th)
with men and equipment, would set up a regular operational camp down
at Stewart Park, using the pavilion for the weekend and using that
cleanup operation as an exercise to go out and snag those trees , haul
them in, cut them up and haul them away. Asst . Dougherty said that
the only out-of-pocket expense to the City would be the cost of furnish-
ing fuel for the vehicles involved in doing the cleanup. He felt that
the amount of hours that the equipment would be operating should not
make the cost more than $750. 00 to the City and it would be a. good
LA service done for practically nothing in this case .
Asst. Dougherty also said that if time permits the Army Reserve
company will remove gravel from the lower part of Fall Creek and push
it up on the bank. The City will , later on, with its own forces , move
the gravel to the City' s storage yard. Asst. Dougherty asked the
Board for authorization to proceed on this project .
Resolution
By Comm. Walsh: Seconded by Comm. Walker
RESOLVED, That Asst . to the Supt. Dougherty be authorized by this
Board to negotiate--with the Army Reserve Engineering company located
at Horseheads , New York, to undertake a community project at Stewart
Park. Asst. Dougherty will outline in writing the various conditions
discussed with this Board that will be performed by the engineering
company, at no cost to the City except for fuel .
Carried Unanimously
Agway Fuel Terminal Lease with City
Upon a request -received this date from the City Attorney' s Office,
Supt. Kinsella asked the Board to pass a resolution authorizing the
Board of Public Works to have the Agway property lease terminated and
establish a fair market rental value for a lease based upon an appraisal
for rents and to work with the City Attorney on it . Supt . Kinsella
said that according to the terms of the lease for the Taughannock
Boulevard property, the City can terminate and release it to other
parties that might have an interest in it . Agway no longer wishes
to continue with this lease . This recommendation has already gone
through the Planning and Development Committee of Common Council .
City Engineer Cox said that this recommendation stems from a resolu-
tion adopted last spring by this Board that we do something to put
this rental property into a more productive state . At that time it
was recommended that the land be disposed of because it had no further
value to the Public Works . At the present time , the Planning and
Development Department is trying to assemble some large parcels in
that area for a large development project and it would be best to
retain the land. In the meantime it can be put to use in a short term
type lease until the Planning and Development Department has something
more definitive to act on.
Resolution
By Comm. Walsh: Seconded by Comm. Walker
RESOLVED, That the lease between the City of Ithaca and Agway cover-
ing property situate on Taughannock Boulevard be terminated and
authorize the City Attorney to work with this Board to establish a
fair market rental value of that property.
Carried Unanimously
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180
-8- January 27, 1982
FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE:
Audit
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance
Committee as listed on Abstract No . 2 of the Department of Public
Works General Fund, and on Abstract No . 2 of the Water and Sewer
Fund, be approved for payment, and
BE IT FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT COMMITTEE:
Ithaca Transit System - Report of Operations
By Comm. Varricchio : Seconded by Comm. Brown
RESOLVED, That the Board accept the report of the last quarter of
1981 and the year end summary of the operations of the Ithaca Transit
System.
Asst . to the Supt . Dougherty asked the Board to note that the
subsidies for the System have gone up every year and he stressed
that this trend may very well change in the near future and the
City should not be too complacent about it. He feels that a hard
look should be taken at the expenses involved in operating the
System and our own cash fare ' incone, token income , etc. in connection
with it.
A vote on the resolution resulted as follows :
Carried Unanimously
Conrail ' s Tracks - City' s West End
By Comm. Varricchio : Seconded by Comm. Walker
WHEREAS, meetings have been held with the N.Y. S . Department of
Transportation Rail Safety Division and recommendations have been
approved for the coordination of the fire control center with the
Conrail engineers to coordinate notification of possible conflict
of fire and emergency equipment access east and west across Conrail ' s
tracks in the City' s west end, and
WHEREAS, funds have been committed to capital account #189 for the
rehabilitation of the west end railroad crossing, including signal-
ization and said project is now completed;
NOW, THEREFORE, BE _IT RESOLVED, That the Common Council be notified
that remaining funds in capital account are no longer required for
this project.
i Carried Unanimously
Capital Grant Application - Ithaca Transit Buses
By Comm. Varricchio : Seconded by Comm. Wals
WHEREAS, Ithaca Transit must replace two buses that are at the end
of their useful productive life, and
WHEREAS, the City has been notified of the availability of U. S .
Department of Transportation, Federal Highway Administration, Section
18 Capital Assistance Grant, and
WHEREAS, a grant application for capital assistance must be submitted
to the Federal Highway Administration;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works
recommends that the Common Council set aside sufficient funds to
cover the difference between total project cost , minus the Federal
and State contribution, and
BE IT FURTHER RESOLVED, That the Board recommends that the Common
Council authorize the Mayor to sign and submit the capital grant
+ application.
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-9- January 27 , 1982
Asst. to the Supt. Dougherty gave a background report on events
Nleading up to the Capital Grant Application.
Discussion followed on the floor.
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A vote on the resolution resulted as follows :
Carried Unanimously
Section 18 Operating Assistance Funds
By Comm. Varricc io : Seconded by Comm. Walker
WHEREAS, the City has been notified of the Federal Highway Adminis-
tration, Section 18 Operating Assistance availability, and
WHEREAS, City staff have been negotiating the distribution of these
Section 18 funds with the County, and
WHEREAS, staff feels a satisfactory solution has been reached;
(j) NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works
agrees to the distribution of the 1981 Section 18 Operating Assist-
ance funds and requests the Mayor. tc notify the County Commissioner
of Planning of the City' s agreement .
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�( Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Supt. Kinsella thanked Asst. Dougherty and staff for their patience
and perseverance on this project. He stated that a lot of work has
been done and a lot of time spent in reaching a satisfactory agree-
ment .
ADJOURNMENT:
On a motion, the meeting adjourned at 6 : 22 P.M.
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Callista F. Paolangeli, Dep. City Clerk William R. Shaw, Mayor
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BOARD OF PUBLIC WORKS PROCEEDINGS
Accounts Receivable
January 27, 1982
12348 Paul Warren G 2122 30.51
12349 Lawrence T. Parlett G 2122 30.51
12350 James R. Rider G 2122 50.01
12351 Emily Thompson F 2144 9.00 G 2122 6.00
12352 Peter L. Klinge F 2144 32.88 G 2122 21.92
12353 David W. Minks F 2144 37.73 G 2122 25.16
12354 David W. Minks F 2144 38.33 G 2122 25.55
12355 Donald J. Lucente F 2144 22.61 G 2122 15.08
12356 Donald J. Lucente F 2144 20.89 G 2122 13.93
12357 Donal C. Dermody F 2144 15.64 G 2122 10.43
12358 Cornell University F 2144 32.75 G 2122 21.84
12359 Christopher George Corp F 2144 18.56 G 2122 12.38
12360 Dorothee Fuchs F 2144 19.29 G 2122 12.86
12361 G. Edward Grant F 2144 21.67 G 2122 14.45
12362 Leland F. Knuppenburg F 2144 22062 G 2122 15.08
12363 Gregory Halkiopoulos F 2144 50.08 G 2122 33.39
12364 Donald J. Lucente F 2144 21.62 G 2122 14.41
12365 Wilcox Press,Inc. F 2144 21.21 G 2122 14.14
12366 Mary Lois Tountasakis F 2144 9.00 G 2122 6.00
12367 Laura B. Wilkinson F 2144 18.42 G 2122 21.15
12368 Philip L. Kaplan F 2144 37.27
12369 Lyle T. Carmon F 2144 978.91
12370 Donohue-"Halverson,Inc. F 2650 24.90 Paid
12371 Dick Weber Plumbing F 2650 3.77 Paid
Contractor
TOTAL $ 1,457.15 Total S 394.80
APPROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC '.'4'-ORKS PROCI..,;I)T\GS 183
CI'T'Y OF ITIi_;C:A , NEtV )':"!'K
Regular Meeting 4 : 0 v P . I. February 10 , 1982
}'RESENT:
Commissioners (4) - Brown, Schickel , Varricchio , Walker
ABSENT:
Mayor Shaw
Commissioners (2) - Cleveland, Walsh
OTHERS PRESENT:
Supt . of Public Works - Kinsella
Asst . to Supt . - Dougherty
City Engineer - Cox
Dep . Clerl: - Paolangeli
City Controller - Spano
Dep . Controller - Cafferi.11o
City Attorney - Tavelli
Aldermen - Banfield , Schuler, llolr.:an, Hoffman
In the absence of Mayor Shaw, the -!eeting was chaired by Vice Chairman
Schickel .
(v MINUTES:
By C.onw . Walker: Seconded by Coma. Varri.cchi_o
RESOLVED, That the minutes of the January 27 , 1982 meeting be
Q approved as recorded by t.l,e Deputy City Clark.
Carried
COMMUNICATIONS FROM THE MAYOR:
Standing Comm tte_ Appointments
Vice Chm. Schickel reported that the Standing Committees have been
reduced from six to four and presented them as fol-lows :
Chairman Vice C .-irman Member
ItiTatcr and_ Sewer
Wilke Comri . Schickel Comm. Clevelandl
Streets , Facilities , Parks and Refuse
---- -- .. - --------- - --- - - - -- —use
C01-11p. Varricchio Conan. Cl vel ,nct- Comm. I>rown
Finance , Personnel F.: d Administrat:i
Comm. Walsh --- — - - -Comm---h+ lr:er --- --�Covim. Schickel
Parki-ng , Traffic �:nd Transit
Comm. Brown Comm. Wa..-tsh Comm. Varricchio
Liaison to Planning f, Development Roard- -Lucy Brown
Liaison to Commons Advisory Board- -Gerald Schickel
CITY ATTORNEY' S RE?PORT :
Re-lie of is io_n _or Coin racts
City Attorney 'T'avelli reported that he had heard from the attorney
representing the Ithaca Amateur So-tball Association who would like
to start renegotiating the contracts for the coring year , and
requested that the matter be referred to the proper committee .
The chair referred the renegotiating of the Ithaca Amateur Softball
Association contracts , as well as that of the Golf Pro , to the
Street:; , Facilities , Parks and ReiUse. Committoe .
STAFF REPORTS :
Salt Seniin.�ar
Asst , to Supt . Dougherty reported that. he had been at:tempti-ng to
arrange for a salt seminar this s_ason , with input from the Salt
Institute , but had been unable to --.'o so . Co?nm. I",a.lker sug«estcd
an inforinati-onal mooting on saltir �. to he conducted in Cour?ci I-
Chambers on March 4 , 1982 . Supt-. . ":instill a i%,i-11 arrange the mcc t.i.n" .
M
184 2 - February 10 , 1982
COUNCIL LIAISON ' S REPORT
Bicycle Racks
Alderman Banfield asked that the possibility of including bike racks
on buses when specifications are let on new buses be ri- Forred to the
Parking, Traffic and Transit Committee . Jack Doughe reported that
this had been looked into a number of years ago , anC x conclusion
at that time was that the inclusion of bike racks wtil lot a good idea .
Alderman Banfield asked Mr. Dougherty for a report on this so that
the matter could be reported back to Council .
Realignment Program
Alderman Banfield reported that the Council had assigned him the
responsibility of reporting periodically on the effectiveness and
progress made under the realignment program in the department .
Street Re ap ving and Traffic_ Stud-y
Reg Mitche1-17Stat repaving , Alderman Banf_i_eld requested
that Aldermen Killeen and Schuler be informed of meetings concert ring
this . He also requested, in relation to that project and to a - -Ember
of other things , that an updated traffic study be commenced pr '. to
the construction season to include traffic counts , patterns , et. . on
the streets surrounding the downtown area.
Compla:i.tlts from Mez-c-hants
Alderman having received calls from two merchants
who were bothered by damage to a store wii.dow and roof by bottles
being thrown from the Seneca. Street Ramp , and who asked that this be
reported to the Board.
At his request , the above items were referred to Supt . Kinsella by
the chair for inj,estigation and report back at the next meeting of
the Board.
I'IATER AND SEIVER COMMITTEE :
Request for Payment-- -T . G . Miller , P . C .
By Comm. Walker : Seconded Icy Comm. Brown
RESOLVED, That a" request for payment #1 from T. G. Miller , P . C . and
Associates :for services in connection with mapping environmentally
sensitive areas in the Ithaca Sewer Service Area , be approved in
the amount of $4 , 052 . 72 .
Carried
F Request for Payment- -Stearns & IVheler
By Comm. Walker : Seconded try Comm. Varricchio
RESOLVED, That a request for payment from Stearns F, Wheler for pro-
fessional engineering services in connection with the design of
additions and modifications to the Wastewater Treatment Facilities
(geotechnical services) be approved in the amount of $SO , ISO . 29 .
i
Carried
STREETS, FACILITIES , PARKS AND REFUSF_COMMITTEE :
Request for Additional Street Light
Comm. Varricchio reported that a petition dated September 28 , 1951
was received by the Common Council requesting an additional street
light on or near Westmournt Drive . This petition was referred to the
Board of Public IVorks for review and follow-up . The originator of
E the petition has since moved out of the Ithaca area , and a revi_eid has
been made by the committee on the continued interest , if any, of a
' street light in the IVestmount Drive area. There is none .
i
Resolution
By Alderman Varricchio : Seconded by Alderman Walker
RESOLVED, That , by virtue of this report , the Common Council be
advised. of the final status of this request .
Carried
Condemnation Proceedings
a
By Comm. Varricchio:� Seconded by Comm. IValker
I%FIERFAS , a proposal to improve, the intersection oC South Aurora Street
arid Prospect Street in order to increase safety and to impro�,e the iloiv
of traffic at said intersection h,-rs beets tinder :investi.gatiott b), the
Board of Public Works , attd
- 3- Fehl-uary 10 , 1855
WHEREAS , a substantial part of the fundi_ni) for this project urill
come from the State of New York through the Safer Local Roads and
Streets Program, and
WHEREAS, it is in the best interests of the residents of the City
of Ithaca to proceed with said -intersection improvement. , and
WHEREAS, said intersection improvement project will call for an
enlargement of said intersection with the inclusion of two new left-
turn lanes requiring the condemnation of a small portion of private
land at the northwest part of the intersection owned by RIIP , Inc , ;
NOW, THEREFORE, IT IS THEREBY RESOLVED, That the Board of Public Works
approves such project and shall commence condemnation proceedings in
order to acquire approximately 1 , 740 sq . :feet of property owned by
RIIP , Inc. at the northwest corner of said intersection improvement
project , and
IT IS FURTHER RESOLVED, That a public hearing sh.,11 be scheduled in
compliance with Eminent Domain Procedure Law S9201-208 , and that an
offer of Six Thousand Eight Hundred and 00/100 Dollars ($6 , 800 . 00) ,
M the 100% appraised value of said property as determined by an
co independent appraiser, shall be made to R1111, Inc . for said parcel. .
N Discussion followed on the floor . City Attorney Tavel-li comm.entc:d
that the City will still. pursue negotiations with the owner .
Q A vote on the resolution resulted as follows :
Carried
City Engineer Cox reported that the negotiations with the owner go
back to November , 1980 ; the construction season in 1911 w,-is lost ;
condemnation proceedings are far enough along that another construc-
tion season will not be Most . Construction should start at the time
Ithaca College closes clown for the summer and it would be completed
before students return in the fall .
Request for Payment- -ilcFarland -Johnson Engineers , Inc .
- ----------
By Comm. Varrlcch o;' econdod b-y Comm. Z'�i°ll e�
RESOLVED, That a request for payment from McFarland-Johnson Engineers ,
I; _ , for professional services in connection with the North `I'ioga
Street Bridge over Cascadilla Creek , be approved -i-n the amount of
$1 , 406 . 36 .
Carried
Request for Payment-- -O ' Brien F Gere Engineers , Inc .
By Comm. Va ricchio : SecoT1do icy C�mm.M1 lt'all er � - -
R1SOLVED, That a request for payment from O ' Brien �� Gera Engineers ,
Inc . for engineering services in connection with the rehabilita ion
of the retaining wall. at Six Mile Creef, , he approved in the; amount of
$4 , 712 . 73 .
Carried
Bri-ndley_Street_Railroad Bridges
City Engineer Cox of the situation concerning
the railroad hrid�oes . Late laSt )'CM- _{ resol.utiar V, IS pre ^ntcd to
the Council , asking therm -to ap;: ,•opriate $ 500 to pay Conrail for the
easement they owned on a portion of the old railroad right-of--way near
Brindle), Street . The property had been bought from theme in 1967 . How-
ever, recently it was discovered that a contractor was dismantling two
of the three bridges on that property which the City feels it oi�r,s .
The two bridges have been Martially removed , and the City feels there
should be some remedy .
City Attorney Tavel.li commented that obviously the City is not going
to pay Conrail the $500 . He asked for the sense of the Board as to
what: to do about the bridges which are half down ,
Ig� -4 - February 10 , 1.982
Resolution
By Conini.BBrown: Seconded by Comm. Varricchio
RESOLVED , That this Board advises the City Attorney and City Engineer
to contact Conrail and negotiate the terms of a resolution of this
matter regarding the presently salvageable portion and securi-ty and
resultant figure for the final deed acquisition of the property .
Discussion followed on the floor .
6
A vote on the resolution resulted as follows :
,,.
Carried
FINANCI? , PERSONNEL AND ADMINISTRATION COMNII T]"E :
Audit
y By Comm. Walker : Seconded by Comlli. Varricchio
3 RESOLVED, That the bills audited and approved by the Finance Committee ,
as listed on Abstract No . 3 of the Dep,-irtment of Public Works General
Fund, and on Abstract No . 3 of the Water and Sewer Fund, be approved
for payment .
IT IS FURTHER RESOLVED, That bills receivable be approved and
ordered rendered.
Carried
PARKING, TRAFFIC F, TRANSIT CO ,IMITTEE:
Post i
offce Complain) _�i n_t; ,l'�;_ r;ing Sl'rice
j
Supt . Kinsol.7 a reported that the Post Office requested that the lurking
space north of their c-x_i_t onto .=Aurora Street from the Post Office
parking lot be restr_iped to move the yellow line 2 feet north to in-
crease the turning radius area exiting from their lot . Mr. Kinsella
informed them that it would be put on a work order in the spring and
5 restriped according to their request .
UNFINISHED_BUS TNESS :
'
Traffic Problem oil Hudson Street
Comm. Varr cchi_e . askc( about. the traffic problem on Hudson Street ,
and Traffic Engineer Gombas ' report .
Supt . Kinsella responded that the predicament has been reviewed . Ho
will inspec', the area and go over the problem in detail . There is
one house where there is no on- street parking available and tho
situatio is difficult ror the resident . He concluded by saying that
he is finalizing the data .
Pending Items of Business
Comm. Schi.ckel asked about the pending items which were in the ofd
committees and which Supt . Kinsella agreed to last and refer to the
chairmen of the new committees . Supt . Kinsella replied that he has
done some of the work and ti,,ill review and refer the rema finder .
Status of Bus Runs on West Hi 1_1
Com„t. Wa11<cr asked about the hus runs on (Vest Hill , requesting a
report from Mr . Dougherty at the next meeting of the Board .
AD J U_RNMENT :
On a motion the meeting adjourned at 4 : 50 p .m.
,.. -
Ca.l lista F. 'J ty (lam er < Gel'a d ";:ilickc,l , \'ice l;lr: i nl,111
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
February 10,1982
12372 Kendall B. Cady G2122 30.51
12373 Vito Brancato G2122 55.72
12374 Alfred Fontana F2144 26,15 G2122 17.44
12375 Glenn Hubbell F2144 21,62 G2122 14,41
12376 Michael Stasko,Jr. F2144 21.52 G2122 14.34
12377 Henry W. Theisen F2144 17.02 G2122 11,34
12378 B.J.Manos Enterprises,Inc F2144 27,19 G2122 18.13
12379 Adele Klein F2144 26.90 G2122 17,94
12380 Herbert Mack F2144 57.03 G2122 38.02
12381 Donald J. Lucente F2144 21,62 G2122 14.41
12382 Pierce & Cleveland,Inc F2144 34.21 G2122 22.81
12383 Philip Gardner F2144 33.97 G2122 22.65
12384 ILF Financial Corp. F2144 21,52 G2122 14.34
12385 Vincent Giordano F2144 21,62 G2122 14.41
12386 Vincent Giordano F2144 23.34 G2122 15,56
12387 James Gardner F2144 20.43 G2122 13.62
12388 Katherine Dorsey F2144 9.00 G2122 6,00
12389 Jung Fu Wu-Chyan Chuu Chang F2144 40,30 G2122 26.86
12390 Brook Ruzicka-Josephy Daley F2144 50,35 G2122 33,56
12391 Brook Ruzicka-Joseph Daley F2144 56.07 G2122 37.38
12392 Clara 0, Leonardo F2144 16,42 G2122 10.95
12393 Richard K. Wolf F2144 41.12 G2122 27.41
12394 Sawtooth Builders F2144 193.55
12395 Janet Jonson F2144 1,788,90
12396 Southern Cayuga Lake F2665 12,000.00 G2665 12,000,00
Intermunicipa Water Comm.
Total 14,569.85 Total 12,477.81
1371 Ruby Lee Allen A1710 181,96
1372 R.H.P. A1710 30.00
1373 Donal Dermody A1710 20,00
1374 Cornell University Housing A1710 25,00
1375 Chih-Chang & Shirley Chu A1710 25.00
APPROVED BY FINANCE COMMITTEE
s
E
BOARD OF PUBLIC WORKS PROCEEDINGS 187
CITY OF ITHACa, NEW YORK
Regular Meeting 4 : 00 P.M. February 24 , 1982
PRESENT :
Mayor - Shaw
Commissioners (5) - Brown, Schickel , Varricchio , Walker, Walsh
ABSENT:
Commissioner (1) - Cleveland
OTHERS PRESENT:
Dep. Clerk - Paolangeli
Supt. of Public Works - Kinsella
Asst. to Supt. - Dougherty
City Attorney - Tavelli
City Controller - Spano
City Engineer - Cox
Aldermen - Banfield, Hoffman
MINUTES:
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That the Minutes of the February 10, 1982 meeting be
(y) approved as recorded by the Deputy City Clerk.
N Carried Unanimously .
Lii SPECIAL ORDER OF BUSINESS:
Q Recognition of Employees ' Service-
Mayor S aw presented Certi i� cates of Service and wallets embossed
with the City Seal to the following retired employees :
Howard Finn - 6 years of service in Construction & Maint. Div.
Robert Momart - 21 years of service in Buildings & Grounds Div.
Robert Dingman - 15 years of service as Superintendent of P.W.
Two additional retirees were not present to receive awards :
Clayton Jolly - '16 years of service in Transit Div.
Edwin Lynch - 26 years of service in Buildings & Grounds Div.
COMMUNICATIONS:
Comm. Brown read a letter from Historic Ithaca regarding the State
Street brick pavement which is in need of replacement. The letter
urges the City to contact other cities who have had comparable
experiences to find out the true long-term cost of replacing the
pavement with brick which will wear much longer than asphalt. The
letter informed the Board that the existing brick pavement was in-
stalled in 1930-31 , not 1940-41 as the Ithaca Journal reported.
. The matter was referred to the Streets , Facilities , Parks and Refuse
Committee by the chair. Comm. Varricchio informed the Board that
the committee would meet the following day with Alderman Schuler to
discuss the- matter. Comm. Varricchio commented that the Ithaca
Landmarks Preservation Commission intend to forward materials on the
subject to the committee by March 24 , 1982 .
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
John Schroeder, 618 Stewart Avenue , Ithaca , New York, addressed the
Board regarding the brick paving, making a plea that the Board
retain brick instead of replacing the pavement with asphalt. He
maintained that on its aesthetic merits , despite the cost , brick is
j worth having, not to mention that it is a part of historic Ithaca.
r,
CITY ATTORNEY' S REPORT:
Request for Executive Session
City Attorney Tavelli requested an Executive Session at the end of
the meeting with respect to a small parcel of land at the corner of
T'rospect and Aurora Streets which involves litigation and purchase
of property. Comm. Walsh also indicated -chat the Board needed to be
briefed on administrative salaries i:ivolved in the realignment of
the department.
I
r
188 -2- February 24 , 1982
Resolution
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the Board adjourn into Executive Session following the
Regular meeting to discuss litigation and purchase of property with
respect to the parcel at the corner of Prospect and Aurora Streets ;
and to discuss individual salaries as a result of the department
realignment.
Carried Unanimously
STAFF REPORTS :
Complaint from Alderman Banfield as a result of throwing of bottles
Supt. Kinsella reported, in response to Alderman Ban field' s report
of bottles thrown on top of roofs across the street from the Seneca
Street parking ramp onto the building owned by Mrs. Price of the
Olympia Restaurant, that he had talked to Mrs . Price about the problem,
and would contact the Police Department to ask for assistance and
surveillance. He reported that he hasn' t resolved preventative
measures as yet but will continue to work on the problem, and will
keep Alderman Banfield advised as to what success he has if any.
Trial Bus Run on Rt. 3
Asst. to Supt. Dougherty reported on the extra hour trial on Rt. 3
buses on West Hill--that 10 persons were carried during that hour
for a total revenue of $3. 17 as compared to 60 persons riding the
following hour. Three persons rode the bus that hour on Saturday,
compared to 37 persons the following hour. He suggested that Supt.
Kinsella write to the gentleman who circulated the petition for the
bus service , advising him of the ridership.
Mayor Shaw suggested that the Parking and Traffic Committee analyze
the trial run when it nears the 90-day trial period and make
recommendation.
Use of Bicycle Racks on City Buses
Asst. to Supt. Dougherty reported that he had previously given Aldermaww-
Banfield a complete file on the investigation into the use of bicycle
1 racks on city buses , including letters from the Chief of Police ,
Insurance Company and correspondence with people in other cities .
Mayor Shaw asked that the Parking, Traffic and Transit
Committee review this matter and make recommendation.
WATER AND SEWER COMMITTEE:
Requests for payment--Stearns & Wheler
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the following requests for payment .from Stearns $
Wheler for professional engineering services in connection with
additions and modifications to the wastewater treatment facility,
be approved:
i - drawings and specifications $42 ,241. 47
- compliance with grant procedures 51 . 66
- geotechnical services 668. 26
- regulatory review 798. 80
- value engineering studies 478. 34
Carried Unanimously
Request for payment--Stearns $ Wheler
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the request for payment from Stearns & Wheler for
professional engineering services in connection with the sewer system
evaluation, be approved in the amount of $1 , 549. 63.
Carried Unanimously
Request for water line extension- -Route 13 south
Comm. Walker reported that a request for water line extension south
on Route 13 had been received by the committee who will be reporting
back to the Board.
~Meeting Time
Comm. Walker reported that the Special Joint Sub-committee (Sewer
Committee- -Town and City) has had its first organizational meeting;
` they will be meeting the third Monday each month at 7 : 30 p.m. in the
Town Office .
r
-s- February 24 , M
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE :
Request for Pa ment- -O'Brien $ Gere
By Comm. Varricchio: Secon ed by Comm. Walker
RESOLVED, That the request for payment from O'Brien & Gere for pro-
fessional engineering services 'in connection with Six Mile Creek
retaining wall , be approved in the amount of $2 ,930 . 77.
Carried Unanimously
Land Transfer- -W. Clinton and Meadow Streets
By Comm. Varricchio : Seconded by Comm. Walsh
WHEREAS, additional street right-of-way is required southwest of the
existing intersection of West Clinton and South Meadow Street in
j order to rebuild and realign said intersection to increase safety and
decrease motorist delays there , and
WHEREAS, the owner of said property where the right-of-way is required,
Cornell University, has shown a willingness to sell said property or
to exchange it for the existing right-of-way which would no longer be
of use to the City of Ithaca when the realignment is completed, and
WHEREAS, the additional property to be acquired and the additional
right-of-way which would become surplus are both shown on a map in
(Y) the City Engineer's office , entitled "West Clinton Street Relocation
('j R.O.W. Taking Map" and dated February 9, 1982 ;
LLJ
NOW, THEREFORE, IT IS RESOLVED, That the City Attorney be authorized
to negotiate with Cornell University for the acquisition of the
necessary property needed for the right-of-way (indicated as Parcel 1
on the map) , and
IT IS FURTHER RESOLVED, That upon such acquisition the existing right-
of-way (indicated as Parcel 2 on the map) be declared as surplus and
having no further public works value , and
IT IS FURTHER RESOLVED, That the Common Council be requested to dis-
pose of said surplus property, reserving any necessary rights to City-
owned utilities thereon.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
City Attorney/Tompkins County Rental
Comm. Varricchio reported that the lease agreement with Tompkins County
for the Social Services offices in City Hall and annex has expired
December 31 , 1981.
Resolution
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That the City Attorney be authorized to enter into negotia-
tions with Tompkins County for a new lease agreement for said
facilities .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Request for Payment--Parratt-Wolfe , Inc.
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That the request for pa% nent from Parratt-Wolfe , Inc. for
borings in Cascadilla Creek in connection with a feasibility study
of measures to reduce debris entering the Cascadilla Creek area, be
approved in the amount of $427 . S0 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Newman Municipal Golf Course Rate Structure
Comm. Varricchio reported that the Newman Municipal Golf Course rate
M
190 -4- February 24 , 1982
structure was established in 1980 by Board resolution dated March 26 ,
1980 . There have been no increases since that time for the cost of
play at the golf course .
Resolution
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That the following modest increases in the rate structure
at the Newman Municipal Golf Course be approved, because of increased
cost of materials , equipment and course maintenance :
Memberships
Individual $121. 00
Husband $ Wife 220 . 00
Juniors 49. 50
Sr. Citizens-individuals 88. 00
Sr. Citizens-husband/wife 154. 00
Sr. Citizens-one not Sr. 160 . 00
Dailz ates
Weekdays 5. 00
Weekends & Holidays 6. 00
After 5 : 00 p.m. 3. 75
Sr. Citizens (Thursdays) 1. 50
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
i
Stewart Park Food Concession
By Comm. Varricchio : Secon ed by Comm. Walsh
WHEREAS, at its September 17 , 1980 meeting the Board extended the
original contract of April 11 , 1979 for the food concession at
Stewart Park through the 1981 and 1982 season, and
WHEREAS, payment for the concession has not been received for the
1981 contractual"season;
BE IT RESOLVED, That the contract for the food concession at Stewart
Park be cancelled in accordance with paragraph 16 of the aforesaid
April 11 , 1979 agreement.
IT IS FURTHER RESOLVED, That the matter of collection of unpaid rents
be referred to the City Attorney for collection, and
IT IS FURTHER RESOLVED, That the Board renegotiate this contract with
any party desiring the opportunity to operate the Stewart Park
concession.
Carried Unanimously
Weed Removal Bill
Comm. Varricchio reported that City Attorney Tavelli has received
correspondence from R. Mazzotta regarding a bill he received from
the City for weed removal . Mr. Mazzotta requests the Board' s review
of this matter and seeks an adjustment on the bill .
Resolution
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the matter of the weed removal bill of R. Mazzotta
be referred to the Streets , Facilities , Parks and Refuse Committee
for review and report back to the Board.
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance Committee ,
as listed on Abstract No. 4 of the Department of Public Works General
Fund, and on Abstract No . 4 of the Water and Sewer Fund, be approved
for payment .
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
i
-5- February 24 , 19`8-2
Department Roster Change
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the Board approve the use of and request the Common
Council to establish the title of Automotive Mechanic Helper at
Grade 25 of the 1982 compensation plan (Civil Service Specification
#409) , since this title better describes the duties of the position
rather than the title of Maintainer now being used.
IT IS FURTHER RESOLVED, That upon approval of the above , the follow-
ing changes be made in the department roster:
Delete 2 Maintenance Workers- -Garage Section
Delete 1 Maintainer--Transit Division
Add 3 Automotive Mechanic Helpers- -C & M Division
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
SPECIAL COMMITTEES:
Colle etown Steering Committee
Mayor Shaw reported the Collegetown Steering Committee has been
N meeting, and will be releasing its status and will invite the Board
LiJ of Public Works to a special meeting for input.
Route 96 Design Committee
Q Mayor Shaw gave an update of the Route 96 Design Committee ' s meeting
the previous Friday at which time he learned from the NYSDoT
Commissioner that the projected time frame from now until the end of
special hearings will be approximately 23 1/2 months . He indicated he
is not pleased with the long delay.
ANNOUNCEMENTS:
Mayor Shaw announced that the Conservation Advisory Council composition
E requires a liaison from the Board of Public Works as an ex officio
member. He asked that interested members inform him of their interest
in serving; otherwise , he will appoint a member of the Board.
Mayor Shaw announced that the Planning and Development Committee of
Council would meet that evening at 8 : 00 p.m. , and one of their agenda
items would be discussion on the possibility of creating a committee
to look into the construction of a hydropower plant . He invited the
members of the Board who wished, to attend the meeting. In the event
a committee is created there probably would be members appointed to it
from the Board of Public Works .
ADJOURNMENT:
The Board adjourned into Executive Session at 5 :10 p.m. , reconvened
in Regular session and adjourned at 6 : 20 p.m.
G
Cal- 1T F. Paolangeli , pep. City Clerk William R. Shaw, Mayor
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193
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. March 10 , 1982
PRESENT :
Mayor - Shaw
Commissioners (5) - Brown , Schickel , Varricchio , Walker , Walsh
ABSENT:
Commissioner (1) - Cleveland
OTHERS PRESENT :
Dep. City Controller - Cafferillo
Dep. City Clerk - Paolangeli
Asst. to Supt. - Dougherty
City Engineer - Cox
Supt. of Public Works - Kinsella
City Attorney - Tavelli
Aldermen - Banfield, Hoffman
MINUTES:
By Comm. Walker: Seconded by Comm. Schickel
(� RESOLVED, That the minutes of the February 24 , 1982 meeting be
approved as recorded by the Deputy City Clerk , with the following
addition:
Page 5 , ADJOURNMENT , add "no decision was reached ,"
following 5 : 10 p.m.
Carried Unanimously
COMMUNICATIONS :
Appointment to Hydropower Commission
Mayor Shaw reported that he had received a letter from the Planning
and Development Department , calling his attention to the fact that
the Board was entitled to appoint a member to the Hydropower Commis-
sion. He stated that he was appointing Comm. Clarence Cleveland,
and he will attend the meetings on Comm. Cleveland' s behalf until
his return from Florida.
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Request or Water Extension on Property
Mary Hartman, 412 N. Tioga Street , addressed the Board in respect
to the extension of water to property at 416 Elmira Road which she
owns and is in the process of selling. She claim6d that previous
Superintendent of Public Works Dingman and Asst. Hannan promised her
in 1977 that water could be extended to that property. She requested
the Board to honor the promise and permit the water to be extended to
the property for the purchaser, who intends to build on the property.
Road Salting
Alderman Ho fman expressed appreciation to the Board for the seminar
on road salting. He commented that it had seemed to him that after
the last heavy snow storm that less salt had been used on the streets
and it had worked satisfactorily.
COMMUNICATIONS FROM THE MAYOR:
Mayor Shaw called attention to a memo dated March 9 , 1982 , addressed
to the Council , I .U.R.A. , Planning & Development Board and Board of
Public Works regarding the Collegetown Development presentation by ACC
which will be presented at 7 : 30 p. m. on March 17 , 1982 in the Council
Chambers . lie expressed the hope that some or all of the Board could
attend. He said the written reports may be available as early as
Friday and he hoped the Board would come to the March 17 meeting to ask
any questions they might have.
SUPERINTENDENT ' S REPORT :
Rental Program
Supt . Kinsella reported that staff are reviewing all the city rental
properties ' leases and agreements of past years to ascertain those
which are still active ; updating the status of each agreement or lease
and reviewing those properties or lands that are presently , or have
been used by prior lessors and determining the rental value of these
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194 -2- March 10 , 1982
properties and bringing to the attention of the City Attorney the
status of all the past agreements to arrive at a standardized format
for lease agreement between the city and property users or beneficiaries
and then presenting to the Facilities Committee of the Board* of Public
Works a compendium of all of these updated agreements , proposed and
existing, the status of each after research, and payment to date or
last payment received, to get authorization from this committee to
enter into negotiations of these leases with an updated agreement.
After completion of that phase , recommending that the Board approve
these leases as the City Attorney recommends and establishing a
tickler file (reminder file) in the Clerk' s Office and Office Manager'"
office of the Dept. of Public Works to establish an invoicing sy=stem
for all these accounts on schedule prior to the due date of payment
and requesting the City Controller ' s office to establish an Accounts
Receivable ledger with compatible numbering system to correlate with
our invoicing- procedure so that we will have an ongoing checks and
balances for any rental properties or leases .
WATER AND SEWER COMMITTEE_:
Request for increase of unit rate charges
Comm. Walker reported that the Water and Sewer Division of the Depart-
ment of Public Works currently charges $5. 75 for the installation of
3/4" copper water service lines from the City' s main to the curb box
for either a replacement of the old, unserviceable existing lead line
or for installation of new services for new construction. The division
also charges $5. 50 per lineal foot for the installation of either
replacement of 4" diameter laterals from the City' s sewer main or to
serve existing buildings or new homes .
These unit rate charges were established in 1968. Sample audits of
typical installations of either water or sewer lines reveal an
average cost of between $28 and $ 34 per lineal foot for either water
line or sewer line installation costs .
Resolution
By Comm. Walker: ,_ Seconded by Comm. Varricchio
RESOLVED, That approval be given to increase the standard rate of
$5 . 75 for 3/4" water lines and 4" diameter sewer laterals to a
uniform cost of $15 . 00 per lineal foot per line.
Discussion followed on the floor.
Resolution
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the request for increase of unit rate charge be
referred back to the Water and. Sewer Committee for further study.
Carried Unanimously
Agreement with Stearns & Wheler
By Comm. Walker: Seconded by Comm. Walsh
RESOLVED, That the Mayor be authorized to execute an agreement with
Stearns $ Wheler for Study and Report Professional Services in
Connection with the Development of an In ustrial Pretreatment Program.
Carried Unanimously
Payment requisition #1- -Malcolm Pirnie , Inc.
By Comm. Walker : Seconded by Comm. Varricchio
RESOLVED, That payment requisition #1 from Malcolm Pirnie , Inc. for
professional services in connection with a water system evaluation ,
be approved in the amount of $20 , 111 . 39 .
Carried Unanimously
The chair abstained.
Request for extension of water service
Comm. Walker reported on Mrs . Hartman' s request for water service .
The estimated cost to extend the main from the Ithaca Bowl to her
property is over $22 , 000 .
Discussion followed on the floor. The request was referred back to
Committee for report back to the Board on March 24 , 1982 .
K,
-3- March 10 , 19895
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE :
Cemetery Rates
Comm. Varricchio reported that the direct cost for providing excava-
tion and set-up devices for interment is approximately $165 . The
current rate structure in the Municipal Code , Section 244. 72 , provides
for a charge of $40 per interment . The department have initiated cost-
saving measures to minimize the hand digging involved in these inter-
ments by utilizing excavating equipment to lower costs to the present
amount.
Resolution
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That the above section of the Municipal Code be changed to
read:
Interments , $150 , single graves
The reference to Potter' s Field -hould be stricken.
Infant interments , $75
Cremated remains , $25
Discussion followed on the floor.
(� A vote on the resolution resulted as follows :
(� Carried Unanimously
Stewart Park Concession
j Comm, Varricchio reported that the office of the Superintendent has
Q received approximately three inquiries regarding the possibility of
operation of the Stewart Park concession. A report will be forth-
coming at the March 24 , 1982 meeting of the Board of Public Works .
Protest of service charge
Comm. Varricchio reported that the City-Attorney re-ferred a_,complaint
letter from Mr-.-'-.Thomas Mazotta, owner of property at 523 East. State
Street, protesting the service charge of. $53. 18 for the mowing and
removal of weeds, and growth on said property on or before July 9 , 1981 .
The work was done in response to a request dated July 7 , 1981 from the
{ Building Department ' s housing inspector, Mr. William Luce , Jr. The
Building Department attempted to notify the owner by certified mail
and the notice was unclaimed by the owners . The property was billed
in accordance with regulations on July 22 , 1981 , and the total cost
to perform said service, including the SOa surcharge , amounts to $53. 18.
Resolution
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That the Board deny this request and that it be put on tax
bill .
Carried Unanimously
Payment requisition from McFarland Johnson Engineers
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That payment requisition from McFarland Johnson Engineers ,
Inc. for professional services in connection with the re lacement of
North Tioga Street Bridge , be approved in the amount of 2 , 729 . 21.
Carried Unanimously
Public Hearing
Comm. Varricchio reported that a public hearing in connection with
the condemnation of property at the intersection of South Aurora and
i Prospect Streets has been scheduled for the Board of Public Works
meeting of March 24.
? Bids for fuel storage tanks
Comm. Varricchio reported that bids were received for furnishing fuel
storage tanks for the fuel centralization program at the Department
of Public Works garage .
Resolution
' By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That the contract for providing fuel storage tanks (item 1)
in accordance with specifications dated February 23 , 1982 , be awarded
to Clemett Company of Syracuse for their bid of $14 , 750 .
Carried Unanimously
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96 -4- March 10 , 1982
°t Bids for a fuel management system
Comm. Varricchio reported that bids were received for a fuel manage-
ment system. The Board is postponing their recommendations for award
until such time as they may inspect , evaluate and review the low
bidder' s submittal .
Softball Association Agreement
Comm. Varricchio reported that the committee has had several meetings
with the Softball Association. He commented that the committee is
waiting for an itemized list from Supt. Kinsella on money that was
spent on Cass Park last season. n
Brick Work on State Street
4 Comm. Varricc io reported on the initial costs of asphalt as opposed •
to brick and the estimated life of each. He reported that the brick
pavement would cost approximately $533 ,000 more than asphalt ; however ,
the brick would last an estimated three times as long. He proposed
postponing a decision for the 1982 paving season in order to get more
input from the community.
Resolution
r By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That the item in respect to paving on East State Street be
referred back to the Budget and Administration Committee to see what
their ideas are in addition to referring it to the 1983 budget year
to be included as a capital project in the 1983 budget year.
Supt. Kinsella presented an economic analysis of the two types of
paving, and answered questions of the Board.
Discussion followed on the floor .
s Mayor Shaw commented that he believes the Board should be able to
collect data from its staff and from other organizations such as the
Ithaca Landmarks Preservation Commission, Cornell University, or
civic groups and make a decision based on the best information they
have. He said fie feels it is their responsibility to do so .
Resolution
By Comm. Walsh: Seconded by Comm. Brown
RESOLVED, That the item in respect to paving on East State Street be
referred back to the Streets , Facilities , Parks and Refuse Committee
for further study and report back to the Board on March 24, 1982 .
Carried Unanimously
Alderman Banfield requested that the Clerk of the Board notify the
Common Council that this decision will take place on March 24 , 1982 .
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walsh: Seconded by Comm. Walker
RESOLVED, That the bills audited and approved by the Finance Committee
as listed on Abstract No . 5 of the Department of Public Works General
Fund, and on Abstract No. S of the Water and Sewer Fund, be approved
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Promotion
By Comm. Walsh: Seconded by Comm. Schickel
RESOLVED, That the Board approve the promotion of Elmer E. Cook from
Laborer to Maintenance Worker in the Construction & Maintenance
Division at $4 . 49 per hour , effective March 14 , 1982 .
j Carried Unanimously
Executive Session
By Comm. Walsh : Seconded by Comm. Schickel
RESOLVED, That the Board adjourn into Executive Session to discuss
salaries .
Carried Unanimously
V
-5- March 10 , 19817
The Board adjourned into Executive session at 5 : 30 p.m.
The Board reconvened in Regular session at 6 :15 p.m.
Resolution
By Comm. Schickel : Seconded by Comm. Walker
WHEREAS , the Board of Public Works has met in Executive Session on
March 10 , 1982 and reviewed the proposals for realignment and re-
viewed salaries for the position of City Engineer and Asst . to
Superintendent of Public Works in the City of Ithaca:
BE IT RESOLVED, That the position of City Engineer be revised on
the Executive Union salary schedule for 1982 from the existing Grade 6
to a new Grade 7 , in accordance with City personnel policies , and
that the present City Engineer' s salary be raised to a base salary
of $34 , 500 per annum to reflect the increased and broadened
responsibilities of the position , effective January 1 , 1982 .
BE IT FURTHER RESOLVED, That the position of Asst. to Superintendent
of Public Works be removed from Grade 5 to Grade 61 Step IX on the
Executive Union salary schedule for 1982 , which will raise the present
Asst. to Superintendent of Public Work's base salary to $31 ,666 per
(Y) annum to reflect the increased and broadened responsibilities of the
N position, effective January 1 , 1982 .
W BE IT FURTHER RESOLVED, That a copy- of this resolution be forwarded
to the Budget and Administration Committee of the Common Council
for their approval and recommendation to the City of Ithaca Common
Council for implementation.
Carried
The Mayor voted Nay.
ADJOURNMENT:
I
On a motion the meeting adjourned at 6 : 20 p .m.
1
allista . Paolangeli , ep . City Clerk William R. Shaw, Mayor
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BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
MARCH 10, 1982
12397 I, Serrano F2144 30.29 G2122 20.20
12398 G. Petrillose F2144 36.77 G2122 24.51
12399 Eiseentein & Grosscup F2144 24.07 G2122 16.04
12400 Southern Tier Pizza Hut F2144 31.98 62122 21.32
12401 Miller & Rutan F2144 21.96 G2122 14.64
12402 L. Guentert F2144 24.54 62122 16.36
12403 N. Chacona F2144 22.54 G2122 15.03
12404 J. Iacovelli F2144 152.25 G2122 --
12405 G. Zellar F2144 218.35
12406 W. Everts G2122 172.00
12407 City of Ithaca F8316-309 49.26 G8116-309 73.89
12408 City of Ithaca F8316-309 98.64 G8116-309 147.96
12409 City of Ithaca F8316-309 338.56 G8116-309 507.85
12410 City of Ithaca F8316-309 27.22 G8116-309 40.83
1.^411 City of Ithaca F8316-309 1,282.66 G8116-309 1,923.99
1.2412 City of Ithaca F8316-309 34.81 G8116-309 52.22
12413 City of Ithaca F8316-309 142.64 G8116-309 213.95
12414 City of Ithaca F8316-309 379.71 G8116-309 569.56
12415 City of Ithaca F8316-309 28.96 G8116-309 43.43
12416 City of Ithaca F8316-309 1,444.71 G8116-309 2,167.06
TOTAL 41389.82 61040.84
1376 F. Lindenbaum A1710 25.00
1377 P. Kaplan A1710 25.00
1378 P. Barnes A1710 25.00
1379 M. Ray A1710 25.00
1380 Sherwood & Tallman A1710 25.00
1381 M. & Y. Kim A1710 25.00
1382 A. Garbett A1710 2.5.00
1383 M. B. Rice A1710 25.00
1384 R. DiPasquale A1710 25.00
1385 H. Paolangeli A1710 26.91
1386 W.Dowriing III A1710 26.91
1387 J. Paolangeli A1710 26.91
1388 W.B. Norton A1710 35.99
1389 G. Halkippoulos A1710 35.99
1390 S. Orduna A1710 43.82
1.391 V. Giordano A1710 43.82
1392 E.A. Scusa A1710 43.82
1393 Coop Food Store A1710 87.59
1394 J.F.J. Enterprises A1710 87.59
1.395 N.Y.S.E.G. A2560 44.00
1396 Uity of Ithaca A445 608.19
1399 Tompkins Co. Trust Co. A2192 20.00
1398 Tompkins Co. Trust Co. A2192 15.10
11,199 Tompkins Co. Trust Co. A2192 30.70
1400 Swarthout & Ferris Bus Service A1170 100.00
1402 Charles Fritchler 41710 25.00
14023 Robert Flannery 21710 20.00
TOTAL 1,547.34
APPROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA,- NEW YORK
Regular Meeting 4 : 00 P.M. March 24, 1982
PRESENT:
Mayor - Shaw
Commissioners (5) - Brown, Schickel , Varricchio, Walker , Walsh
ABSENT :
Commissioner (1) - Cleveland
OTHERS PRESENT:
Dep. Clerk - Paolangeli
City Controller - Spano
Supt . of Public Works - Kinsella
City Attorney - Tavelli
City Engineer - Cox
Asst. to the Supt. - Dougherty
Aldermen - Banfield, Schuler, Holman, Hoffman
Planning Staff - Meigs , Sieverding
Purchasing Agent - Clynes
Dep. Controller - Cafferillo
Mayor Shaw asked Council Liaison Banfield to examine why the Board
of Public Works meetings do not open with the Pledge of Allegiance ,
Lii and to report back at the next meeting.
MINUTES:
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the minutes of the March 10 , 1982 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
SPECIAL ORDER OF BUSINESS:
Pub11c Hearing on Condemnation of Property at Intersection of South
Aurora and Prospect Streets
Resolution To Open Public Hearing
By Comm. Schickel: Seconded by Comm. Walsh
RESOLVED, That the Public Hearing on condemnation of property at the
intersection of South Aurora and Prospect Streets is opened.
Carried Unanimously
City Attorney Tavelli called attention to the following Exhibit A:
DETERMINATION AND FINDINGS- -Intersection Improvement Project South
Aurora and Prospect Streets
The City of Ithaca has proposed to improve the intersection of South
Aurora Street and Prospect Street in order to increase safety and to
improve the flow of traffic. This project has come about as a result
of many accidents , growing traffic congestion, a great deal of frustra-
tion on the part of the users of the intersection , and the City' s
inability to practically maintain some of the South Aurora Street pave-
ment that has failed.
The design for the reconstruction of the intersection calls for a new
left-turn lane for vehicles traveling north on South Aurora Street who
wish to turn left to Prospect. Similarly, a left-turn lane will be
provided for motorists coming out of Prospect who turn left to go north
on Aurora. These improvements will greatly increase the traffic flow
capacity of the intersection and relieve gas and time-consuming delays .
Sight distance along Aurora Street will be improved and the grades will
be changed to ease the turning movement from Prospect to southbound on
Aurora. Such greater turning ease will be a safety improvement and
should do much to reduce damages to trucks and public property that are
now being sustained when trucks fail to successfully negotiate such a
difficult existing turn. The project will also rebuild the street pave-
ment and curbs on South Aurora Street from Prospect to Columbia Street .
The proposed project should have no adverse environmental impacts .
Rather , the project , by increasing safety and by reducing gas and fuel
consumption by otherwise congested traffic , should have the effect of
improving the environment . It is estimated that one healthy and one
dying street tree may have to be taken down in this project . These can
I
200 -2- March 24 , 1982
be replaced, however. by planting new City street trees . The only known
adverse socio-economic impact of the project is that of having to take a
small portion of private land at the northwest part of the intersection.
Such a taking (1 , 740 sq. ft . ) would include about 670 sq. ft. of paved
parking, and 1 ,070 sq. ft . of lawn , sidewalk and planting area now
occupied by about 200 ft. of private hedge . This taking would likely
mean that the owner would lose two parking spaces in a lot of 127
parking spaces .
City Attorney Tavelli asked if there were persons present who wished
to address the Board.
i Donald J . Culligan, 627 Hudson Street , Second Ward County Representati
addressed the .Board, expressing the opinion that the City will be
creating another "Octopus" at the corners , and will create more problems
than they will solve. He suggested placing a "no left turn" sign in
the area between 3: 30 p.m. and 5 : 30 p .m. on a trial basis before going
through with the project.
James Hennerty, 214 Prospect Street , addressed the Board, expressing
the same sentiments as Mr. Culligan.
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Donna Middleton, Director of the Community School of Music and Arts ,
located on Terrace Hill , expressed concern about the trucks and traffic,
the schoolchildren who walk down from South Hill School to go home ,
and also to come to her programs , also about those people who come to
the school for the programs which take place every day Monday through
Saturday. She wanted the Board to be aware that there is a lot of
activity in and out of the parking lot, .from both Aurora and Clinton
Streets , which should be taken into consideration.
Rosemary Centini , owner of Coddington Restaurant , expressed concern
for the tie-up and difficulty of getting to the top of South Hill ,
and the length of time it takes for repair work to be done . She said
it affects her customers .
Resolution To Close Public Hearing
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That the Public Hearing on condemnation of property at the
intersection of South Aurora and Prospect Streets is closed.
Carried Unanimously
Discussion followed on the floor. Board members asked questions of
City Engineer Cox regarding traffic flow, condition of pavement , etc.
'Resolution
By Comm. Varricchio: Seconded by Comm. Walker
WHEREAS, pursuant to Article 2 of the Eminent Domain Law the Board of
Public Works of the City of Ithaca held a public- hearing on the 24th
day of March 1982 for the proposed condemnation of 1 , 740 square feet
of property at the corner of South Aurora Street and Prospect Street
in the City of Ithaca, and
WHEREAS, the said Board is required by law to make determinations and
findings ;
BE IT RESOLVED, That the findings and determinations are hereby set
forth on Exhibit A entitled "Findings and Determinations Intersection
Improvement Project South Aurora and Prospect Streets ," and
BE IT FURTHER RESOLVED, That the City Clerk is hereby directed to
publish a synopsis of said report as prepared by the City Attorney in
two successive issues of the Ithaca Journal .
Carried Unanimously
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Stewart Park Food Concession
Mayor S aw rreJ to a letter from Richard Berg, 607 N. Tioga Street ,
regarding his interest in operating a concession stand in Stewart Park.
fie referred the letter to Comm. Varricchio , Streets , Facilities , Parks
and Refuse Committee .
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-3- March 24 , 1924)1
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Paving of East State Street
Donald Lifton, 925 N. Tioga Street , addressed the Board regarding the
Board' s resolution concerning brick paving of E. State Street . He
spoke of the composition of the Ithaca Landmarks Preservation Commission
of which he is a member, and read a resolution of that Commission, as
follows :
"WHEREAS, preliminary studies and research by the Ithaca Landmarks
Preservation Commission have revealed conflicting information con-
cerning cost estimates and life cycle projections for the alternative
methods of repairing East State Street currently being evaluated, and
WHEREAS, other cities in the Northeastern United States have success-
fully undertaken to repair and conserve brick streets , and
WHEREAS, the interests of the public and particularly the residents
of the vicinity of the proposed project would be served by allowing
more time for them to provide input to the process and to evaluate the
data and other factors such as noise and aesthetics upon a final de-
cision, and
WHEREAS, there may be other capital projects of more credible concern
(y) which could utilize this portion of the limited fiscal 182 and fiscal
' 83 funds available;
BE IT RESOLVED, That the Ithaca Landmarks Preservation Commission
Q recommends that the City make no final decision on the proposed project
< to repair and/or repave the brick surface portion of the East State
Street area in the current year until the various alternatives have been
thoroughly outlined and compared. " Passed 7-0 .
Jonathan Meigs , Planning staff, spoke to the Board, urging them to
give favorable consideration to developing an alternative motion on
Item 3b; State Street Repair or Repaving, to call for further evalua-
tion in the next few months of the costs and relative merits of retain-
ing the brick paving.
Richard Pieper, architectural conservator for Historic Ithaca, spoke
to the Board concerning State Street repair , also requesting the Board
to reconsider.
Nancy Schuler, alderman 4th Ward, read items from the June 27 , 1941
Board of Public Works Proceedings and June 30 , 1941 Common Council Pro-
ceedings , whereby the Board at that time recommended the use of brick,
supporting their recommendation by the argument that the life of brick
was much longer, required less maintenance , and repairs could be made
more satisfactorily. She urged the Board to reconsider their resolution
on this matter.
Elva Holman, alderman 2nd Ward, asked if anyone from the Board had
checked the status of Aurora Street lately; if anyone had interviewed
residents on South Aurora Street about the noise and vibration of
asphalt paving. She commented, "it ' s the grade , not the road surface . "
REPORT OF CITY ATTORNEY:
Executive Session
City Attorney Tavelli requested an Executive Session at the end of the
meeting to discuss negotiations which he has been having with the golf
pro at Newman Golf Course .
STAFF REPORTS:
Six Mile Creek - Status Report
City Engineer Cox presented an update on the status of proposed repairs
to the Six Mile Creek walls , including information from the O'Brien and
Gere report which was received on March 8 , 1982 . He requested approval
of the Board to have O' Brien and Gere complete the design , and approval
to continue work with the Soil Conservation Service . He read the
following proposed resolution :
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202 - 4- March 24 , 1982
WHEREAS, the U. S. Department of Agriculture has allowed funds to be
administered by the Soil Conservation Service for emergency treatment
assistance to protect lives and property from flood water, erosion and
sediment discharge resulting from the damages created by the flood
event on October 27, 1981 , and
WHEREAS, the City of Ithaca and the County of Tompkins has a need for
this assistance ;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby,.,
sponsors , on behalf of the City, the improvements which will be made ,
will arrange for 20 percent of the construction costs of these emerge> >
measures in cash contributions , in-kind contributions , or a combinatio
of the two , that funds and resources will be available as required to- "
allow all the work to commence within 220 calendar days following
authorization of federal funding by the Soil Conservation Service , will
acquire the necessary permits , land and water rights , licenses and
clearances needed for the installation of the emergency treatment
measures by the service on property of the individual landowners
located within the City, will designate an individual to assist in
establishing work priorities , acquire land and water rights , assure
coordination with the appropriate agencies , and perform other duties
necessary to carry out the responsibilities of the City under the
resolution, to provide a copy of this resolution to the Soil and
Conservation Service , to hold the State of United States free from
damages due to the above approved work, and
BE IT FURTHER RESOLVED, That the Mayor is authorized to execute agree-
ments with the Soil Conservation Service with respect to repairs to be
made to the Six Mile Creek walls .
Discussion followed on the floor.
Mayor Shaw referred the proposed resolution of City Engineer Cox to
the Water and Sewer Committee for further study.
Resolution
By Comm. Walker: Seconded by Comm. Walsh
RESOLVED, That the Board authorizes City Engineer Cox to notify O'Brien
and Gere to proceed with the design phase of its current contract.
Carried Unanimously
Presentation of Collegetown Development Program
Herman Sieve ding, Planning staff, presented a brief synopsis of the
Collegetown Development proposal .
The review of the proposal will be referred to a committee composed
of members of the Board at Mayor Shaw' s discretion.
WATER AND "SEWER COMMITTEE :
Payment . ] on 2 - T. G. Miller
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That payment requisition #2 from T. G. Miller for professional
services in connection with mapping of environmentally sensitive areas
- in the Ithaca Sewer ' Service Area, be approved in the amount of $3, 335 . 89 .
Carried Unanimously
Award of Contract for Dump Truck
Comm. Walker reported that bids were received on March 23 for supply
a dump truck for the water and sewer division.
Resolution
i By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the contract for supplying a dump truck for the water
and sewer division be awarded to Spencer Ford for their bid of
$13, 726. 89 .
Carried Unanimously
Award of Contract for Tractor
Comm. Wal er r6porte - that bids were received on Plarch 9 for supplying
a tractor for the water and sewer division.
-5- March 24 , 198203
Resolution
By Comm. Walker: Seconded by Comm. Walsh
RESOLVED, That the contract for supplying a tractor for use by the
water and sewer division be awarded to Jack' s Equipment Company of
Trumansburg for their bid of $4 , 593.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Payment Requisition - Malcolm Pirnie
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That a payment requisition from Malcolm Pirnie for professional
services in connection with the water system evaluation, be approved in
the amount of $2 ,086. 45.
Carried Unanimously
"Payment Requisition - Stearns & Wheler
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That a payment requisition from Stearns & Wheler for pro-
()7) fessional services in connection with the sewer system evaluation
(Y) survey, be approved in the amount of $1 , 750 . 89 .
N Carried Unanimously
Pa 'merit 'Requisitions - Stearns & ZYheler
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the following payment requisitions from Stearns &
Wheler for professional services in connection with the design of
additions and modifications to the wastewater treatment facility , be
approved:
drawings and specifications . . . . . . . . . . $49 ,465 . 68
geotechnical services. . . . . . . . . . . 10 ,413. 83
Minority Business Enterprise program 84. 61
regulatory review. . . . . . . . . . . . . 43. 00
Value Engineering study. . . . . . . . . 12 ,926 . 30
additional services due to Value Engr. study 2 ,887. 57
Discussion .followed on the floor.
Comm. Walker requested to be given running total of the Value
Engineering Study.
A vote on the resolution resulted as follows :
Carried Unanimously
Request for .Water Line Extension
By Comm. Walker: Seconded by Comm. Varricchio
WHEREAS; a request for a water line extension has been received by
the Board of Public Works for the area along the west side of Elmira
Road for approximately 840 feet , and
WHEREAS, the City Engineer has reviewed the scope of the requested
project and has determined that a cost of $22 ,000 would be incurred
by the City to extend said line , and
WHEREAS, the existing development in said area is not sufficient to
'C warrant the extension of a water line , and
WHEREAS, the Water and Sewer Committee of the Board of Public Works
has reviewed said request and the attendant cost estimates and has
determined that at this time it is not economically feasible to extend
service to those undeveloped areas ;
IT IS THEREFORE RESOLVED, That the Board deny said request at this
time .
Carried Unanimously
STREETS , FACILITIES, PARKS $ REFUSE COMMITTEE :
' Final Payment Requisition - FLC Contractors
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That a final payment requisition from FLC Contractors for
' the Fall Creek dike restoration , be approved in the amount of
$25 , 810 . 13.
Carried Unanimously
M
I
204 -6- March 24 , 1982
East State Street Repaving
By Comm. Varricchio : Seconded by Comm. Walker
WHEREAS, the Superintendent of Public Works has requested authorization
for the repair and repaving of East State Street by removing the existing
bricks and unsatisfactory base materials and replacing the brick surface
with an asphalt pavement , and
WHEREAS, The Board of Public Works , at its January 27 meeting, requested
public input through various City agencies and officials regarding their
concerns either toward restoration of the brick pavement or replacement
with asphalt pavement , and
WHEREAS, the Department of Public Works has compiled cost estimates fc
the two alternatives , and the results of those cost estimates indicatE
a $400 , 000 to $500 ,000 differential life cycle cost favoring the asphalt
paving alternative , and
WHEREAS, the existing pavement is in a state of deterioration which
affects both safety and rideability, and resulting traffic noise , and
WHEREAS, extensive consideration has been given either alternative
proposal ;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby
approves and authorizes the replacement of the brick pavement with
asphalt pavement in the 1983 paving season , as being in the best
interests of the motoring public for safety, ease of construction and
timely solution of the existing conditions .
Discussion followed on the floor.
Comm. Varricchio gave a brief report on how the committee arrived at
their decision.
Alderman Banfield asked for an explanation of the cost analysis , and -
Supt. Kinsella discussed the figures on the cost analysis .
A vote on the resolution resulted as follows :
. Ayes (5) - Walker, Walsh, Varricchio , Brown, Shaw
. Nay (1) - Schickel
Carried
Comm. Walker left the meeting at 6 : 00 p .m.
Rental Property - Taughannock Boulevard
By . Comm. Varricchio : Seconded by Comm. Schickel
WHEREAS', the City of Ithaca has terminated its lease of property at
506 Taughannock Boulevard with Agway, Inc. , effective March 31 , 1982 ,
and
WHEREAS, the Department of Public Works is desirous of entering into
a short-term leasing arrangement of this property and Stewart Wilson
of Inlet Park Marina is interested in leasing said property on a short-
term basis ;
NOW, THEREFORE, IT IS HEREBY RESOLVED, That the City Attorney' s office
is authorized to draft a short-term lease with Stewart Wilson for
the property at 506 Taughannock Boulevard, commencing April 1 , 1982 ,
at a rate of $300 . 00 a month and upon such other terms and conditions
as shall be negotiated by the City Attorney ' s office and Stewart Wils ,
f and
IT IS FURTHER RESOLVED, That the Mayor shall be authorized to execute
said lease upon the aforementioned terms and conditions .
Carried Unanimously
Rental Property - County/City Hall
City Attorney Tavelli commented that as yet he has nothing definite to
report , but he is hoping to have something definite by the next meeting
of the Board.
- 7- March 24 , 1924)5
Award of Contract - Fuel Management System
By Comm. Varricchio : Seconded by Comm. Brown
RESOLVED, That the contract for supplying a fuel management system be
awarded to ONSYR, Inc. for their bid of $11 , 150 .
Carried Unanimously
Award of Contract - Tractor for Construction $ Maintenance Division
Comm. Varricchio reported that bids were received on March 9 for
supplying a tractor for use in the Construction and Maintenance
Division,
Resolution
By Comm. Varricchio : Seconded by Comm. Brown
RESOLVED, That the contract for supplying a tractor for the
Construction and Maintenance Division be awarded to Jack' s Equipment
Company of Trumansburg, for their bid of $4 , 318.
Carried Unanimously
Award of Bid - Dump Truck - Construction & Maintenance Division
Comm. Varricchio reported that bids were received on March 23 or
supplying a dump truck for the Construction & Maintenance Division.
(Y) Re'soliition
By Comm. Varricchio : Seconded by Comm. Walsh
W RESOLVED, That the contract for supplying a dump truck for the
Construction & Maintenance Division be awarded to Albee Truck, Elmira,
Q New York, for their bid of $6,944. 39 .
Q Carried Unanimously
'Stewart Park Concession
Comm. Varricchio reported that several persons have requested informa-
tion with respect to applying for a concession at Stewart Park. He
commented that he wished to wait to award the concession at the next
Board meeting after the committee has the opportunity to review the
applications .
f FINANCE, 'PERSONNE-L AND ADMINISTRATION COMMITTEE :
Au it
By Comm. Walsh: Seconded by Comm. Brown
RESOLVED, That the bills audited and approved by the Finance Committee ,
as listed on Abstract No . 6 of the Department of Public Works General
Fund and on Abstract No . 6 of the Water and Sewer Fund, be approved for
payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Promo"tio'ii '-' Michael Lynch
By Comm. Walsh: Seconded by Comm. Brown
RESOLVED, That the Board approves the promotion of Michael Lynch from
Maintenance Worker to Truck Driver in the Constrauction $ Maintenance
Division at $5 . 03 per hour, effective March 29 , 1982 .
Carried Unanimously
Award of Professional Service Contract
By Comm. Walsh : Seconded by Comm. Varricchio
RESOLVED, That a professional services contract in the amount of
i $1 , 750 , be awarded to Scanlon & Joyce Certified Public Accountants
't for their proposal in regard to doing an audit in the Transit
Operating Assistance Program grant which is required for receiving
d that assistance .
Carried Unanimously
Use of City Vehicles
Comm. Walsh reported that the co=ittee is now considering some
materials regarding the use of city vehicles which the Mayor requested
for use in making policy recommendations .
206 _ g_ March 24 . 1982
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
Report on Parking Study
Comm. Brown reported on meeting with staff and others to commence a
study of parking, including City Hall , Central Business District and
alternate side parking; also they plan to study the traffic flow.
Experimental Bus Run on Rt . 3
Comm. Brown reported on the activity on the experimental bus run on
Rt. 3 for the extra hour in the morning and asked that it be dropped.
Mayor Shaw commented that it would expire on March 31st .
Alderman Banfield asked that the bus be posted with notice of the
i
trial run ending for the information of the riders .
i
MISCELLANEOUS BUSINESS:
Mayor Shaw reporte t at he has recommended five new appointments to
the Conservation Advisory Council which had met the night before ;
however, they did not conduct business due to a lack of quorum.
Mayor Shaw reported that the Hydropower Commission had met the previous
week on Tuesday evening, and are hopeful that they will complete their
work in about five weeks . Comm. Cleveland will represent the Board of
Public Works upon his return about April 2 , 1982 .
Request 'for Transfer of Funds
Supt. Kinsella reported that the Department of Public Works has
received bids for tanks and hardware for the proposed fuel management
system to be located at the Construction & Maintenance Garage . The
total budget estimate for the project and actual figures are as follow:
Budget Actual Change
1 . Tanks $11 , 000 $14 , 750 $+3, 750
2 . Installation 2 , 220 2 ,220 0
3. Hardware 11 , 780 11 ,150 - 630
Total $25 ,000 $28 , 120 $ 3,120
Resolution
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That approval be given to transfer $3,120 from Acct . A5111-230
to Acct. A5010-407 , Contractual Services , to cover the additional
projected costs for piping, hardware and installation materials for the
above project. This will not require additional budgetary requests to
the budget. It involves money already allocated to the overall DPW
operations for 1982 .
Carried Unanimously
Executive Session
By Comm. Varricchio : Seconded by Comm. Schickel
RESOLVED, That the Board convene in Executive Session to discuss
negotiations concerning the golf pro at Newman Golf Course. (6 : 15 p .m. )
Carried Unanimously
The Board reconvened in Regular Session at 6 : 20 p.m. No action was
taken.
ADJOURNMENT:
On a motion the meeting adjourned at 6 : 25 p .m.
i
�Callista F . Paolangel , D . Clerk William R. Shaw, Mayor
i
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
MARCH 24, 1982
1403 John Perialas A1710 20.00
1404 Cornell University A1710 25.00
TOTAL 45,00
AP)ROVE ANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS 207
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. April 14 , 1982
PRESENT:
Mayor - Shaw
Commissioners (5) - Brown, Cleveland, Schickel , Varricchio , Walsh
ABSENT:
Commissioner (1) - Walker
OTHERS PRESENT:
City Controller - Spano
Dep. City Clerk - Paolangeli
Supt. of Public Works - Kinsella
City Engineer - Cox
Asst. to Supt. - Dougherty
City Attorney - Tavelli
Aldermen - Hoffman, Banfield
PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the
Q7 American flag.
CY) MINUTES:
By Comm. Walsh: Seconded by Comm. Varricchio
LIJ RESOLVED, That the minutes of the March 24 , 1982 meeting be approved
Q as recorded by the Deputy City Clerk.
Q Carried Unanimously
WATER AND SEWER COMMITTEE:
Emergency Repair Kit
Comm. Schickel reported that the Sewage Treatment Plant operation
does not have available on hand a chlorine system emergency repair
kit for the one-ton chlorine cylinders . It is necessary from time
to time to repair and adjust the cylinder and manifold systems to
eliminate , prevent or repair leaks in a proper manner .
Resolution
By Comm. Schickel : Seconded by Comm. Cleveland
RESOLVED, That approval be given for the purchase of an emergency
repair kit for approximately $1 , 200 .
IT IS FURTHER RESOLVED, That a copy of this resolution be forwarded
to the Budget & Administration Committee for their approval to add
this emergency repair kit to the authorized equipment list from
Account G8150-320 as funds are already provided for this in this
account.
Carried Unanimously
New Air Pack
Comm. Schickel reported that the Superintendent has inspected the
existing LaFrance model breathing apparatus at the Sewage Treatment
Facilities . The apparatus is in an unsafe and deteriorated condition
due to age , and it is not the approved type required by DEC for the
safe protection against chlorine or sewer gas fumes .
Resolution
By Comm. Schickel : Seconded by Comm. Cleveland
RESOLVED, That approval be given to purchase a new air pack from
Account G8150-320 for an estimated purchase price of $650 .
IT IS FURTHER RESOLVED, That a copy of this resolution be provided
the Budget & Administration Committee for their approval to add this
to the authorized list for 1982 as funds are already provided for
this in this account .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
208 - 2- April 14 , 1982
i Payment Voucher- -Ewell W. Finley, . P. C.
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That payment voucher from Ewell W. Finley, P .C. be approved
in the amount of $24 , 229. 52 for Value Engineering Services in connection
with design of the sewage treatment plan improvements , to March 5 , 1982 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried .Unanimously
STREETS , FACILITIES, PARKS AND REFUSE COMMITTEE :
Soil Conservation Service- -Emergency Treatment Assistance
By Comm. Varricchio: Seconded by Comm. Cleveland
WHEREAS, the United States Department of Agriculture has allocated
funds to be administered by the Soil Conservation Service for emergency
treatment assistance to protect lives and property from flood water ,
erosion and sediment discharge resulting from the damages created by
a flood event on October 27 , 1981 , and
WHEREAS, the City of Ithaca in the County of Tompkins has a need
for this assistance;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works of
the City of Ithaca:
1 . Hereby accepts sponsorship on behalf of the City of Ithaca
wherein the improvements will be made and requests the emergency
assistance made available by the Soil Conservation Service .
2 . Will arrange for the 20 percent of the construction costs of
' emergency measures through cash contribution, in-kind contri-
bution, or a combination of the two.
3. Funds and resources will be available for the local share as re-
quired to allow all work to commence within 220 consecutive
calendar days following authorization of Federal funding by the
Soil Conservation Service.
4. Will acquire the necessary permits , land and water rights ,
licenses and clearances needed for the installation of the
emergency treatment measures by the Service on the property of
individual landowners located within the City.
S. Designate the City Engineer to assist in establishing work
priorities , acquire land and water rights , assure coordination
with the appropriate agencies , and perform other duties necessary
to carry out the responsibilities of the City under this resolution.
6. Will provide a copy of this resolution to the Soil Conservation
4 Service .
7. Will hold and save the United States free from damages due to
the approved work.
8 . Will arrange for the responsibility for operations and maintenance
of those emergency measures .
IT IS FURTHER RESOLVED, That the Mayor be authorized to execute agree
ments with the Soil Conservation Service with regard to the repairs
to be made to Six Mile Creek walls .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Payment Voucher- -McFarland Johnson Engineers , Inc.
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That a payment voucher from McFarland Johnson Engineers ,
Inc . for professional services in connection with the North Tioga
Street Bridge replacement, be approved in the amount of $3 ,138 . 10 .
Carried Unanimously
4
- 3- April 14 , 19M.9
Payment Voucher- -O' Brien & Gere Engineers
By Comm. Varricchio : Seconded by Comm. Cleveland
RESOLVED, That a payment voucher from O'Brien & Gere Engineers for
professional services in connection with the Six Mile Creek retaining
wall replacement , be approved in the amount of $13,349 . 27.
Carried Unanimously
Authorization to Receive Bids
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That the department be authorized to receive bids for the
following:
1 . South Aurora and Prospect Street Improvement Project
2 . South Aurora Street Widening Project
3. West Clinton/Meadow Streets Intersection Improvements
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
G) Spring Pick-up Week
(Y) By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That the week of May 10 through May 14 be designated as
"Spring Pick-up Week" at which time the department will pick up house-
Iii hold refuse not normally accepted in regular weekly trash collections .
Q Items to be placed in this collection must be prepared and set out in
Q accordance with the department' s regulations for special household
refuse pick-up.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
�Rmarricchio suggested that the media be requested to publicize
e'&Jen
tewart ark Concession
Comm. Varricchio reported that numerous inquiries have been received
regarding the operation of the Stewart Park concession . This
committee has reviewed these requests , many of which were from quali-
fied people. The committee has also reviewed the procedure for
soliciting bids along with the Superintendent of Public Works , and
will make specific recommendations for the revisal of this procedure
during the third quarter of 1982 for the 1983 season.
Resolution
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That approval be given to the selection of Mr. Louis Cataldo
to operate the concession at Stewart Park for the 1982 season.
IT IS FURTHER RESOLVED, That the City Attorney be directed to finalize
the preparation of an agreement with Mr. Cataldo for the operation of
the concession under the same conditions as existed in 1981 with the
condition that the City reserves the right and entitlement to designate
one additional weekend period per season to allow for the sale of
food and beverages by groups authorized by the Superintendent.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Ithaca Amateur Softball Association Contract
Comm. Varricchio reported that- in the very near future the committee
will be finalizing a two-year contract with the Ithaca Amateur Soft-
ball Association.
Collegetown Development Program
Comm. Varricchio asked for a meeting with Planning staff in order to
get more information about the city ' s part in the Dryden Road-College-
town ramp area about which he has questions . Supt . Kinsella is arrang-
ing for a meeting. Alderman Barfield requested that he be advised of
that meeting.
M
i
210 -4- April 14 , 1982
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance Committee
as listed on Abstract No . 7 of the Department of Public Works General
Fund, and on Abstract No . 7 of the Water and Sewer Fund, be approved
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
i rendered.
Carried Unanimously
Appointment
By Comm. Walsh: Seconded by Comm. Brown
RESOLVED, That the Board approve the appointment of Raymond Hamilton
as a Laborer in the Streets and Facilities Division at $4 . 33 per hour,
effective April 5 , 1982 .
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
Ithaca Transit System' s Report
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That the Board accept the Ithaca Transit System' s Report
of Operations for the period January to March , 1982.
Supt. Kinsella commented on the report.
A vote on the resolution resulted as follows :
Carried Unanimously
Traffic Study
Alderman Ban field asked Comm. Brown for a progress report on the
Traffic Study, and to be notified of the next committee meeting as
there are concerned Council members who wish to attend. Comm. Brown
commented that the next step in the study is a report back from
Planner Herman Sieverding.
SPECIAL COMMITTEES :
West End Development
' Mayor Shaw reported that the Planning Board initiated a presentation
on West End development at its last meeting on the Inlet Development
proposal which came out of a study done several years ago by ACC when
they were laying out some thoughts for development in the inlet area.
The Board oversees some properties in that area and the proposal would
include some public improvements if it came to fruition at some point
in time.
Hydropower Committee
Mayor Shaw asked Supt. Kinsella to .provide him with input by April 28
on the status of the hydropower study. Supt. Kinsella suggested
that he , City Engineer Cox and Comm. Cleveland get together to discuss
the subject .
Comm. Cleveland asked what part the Board would play in the project .
Mayor Shaw replied that the operation would fall back in the general
jurisdiction of the Board, as well as the building of it , securing
land, long-term capital improvement , etc .
NEW BUSINESS:
Resignation of commissioner
Mayor Shaw reported that he had received a letter of resignation fron
Doris Walsh who can no longer provide her service to the Board. Her
resignation is effective the end of April . The Mayor expressed his
appreciation to Comm. Walsh for her contribution to this Board and the
community at large . He wished her well in all her endeavors and
expressed the hope that when time and energy permit she will return
in some capacity.
t
-5- April 14 , 19dii
ADJOURNMENT :
On a motion the meeting adjourned at 5 : 00 p.m.
r -
r Ca.11ista F. Paolangeli , -nep. City Clerc William R. Shaw a�1y�T r x
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BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
APRIL 14, 1982
12417 Jason Pettengill G2122 30.51
12418 K. Bingham Cady G2122 44.24
12419 F. Schwartz M. Barry G2122 44.24
12420 William S. Downing III G2122 30.51
12421 Mary Walsh G2122 41.75
12422 Harry Lutrin F2144 29.33 G2122 19.56
19423 James Morris F2144 23.29 G2122 15.52
12424 Philip Dewey F2144 20.40 G2122 13.60
12425 Cornell Univer. F2144 12.72 G2122 8.48
12426 William K. Card F2144 17.27 G2122 11.52
12427 McPhearson of Ithaca F2144 21.52 G2122 14.34
12428 John P. Shaw F2144 9100 G2122 6.00
12429 Leonore Frand F2144 555.90
12430 Virgil R. Westlund F2144 57.59 G2122 38.39
12431 Stephen P. Burke F2144 240.94
12432 City of Ithaca G2801 2049.67
12433 City of Ithaca G2801 121.02
12434 Yengo Enterprises G2120 10.00
12435 Morse Chain Co. G2120 175.00
12436 Cornell University G2120 28424.99
13437 City of Ithaca F8316-309 48.13 G8116-309 72.20
13428 City of Ithaca F8316-309 115.70 68116-309 173.54
12439 City of Ithaca F8316-309 347.98 G8116-309 521.96
12440 City of Ithaca F8316-309 21.51 G8116-309 32.27
12441 City of Ithaca F8316-309 1253.45 G8116-309 1880.18
12442 City of Ithaca F8316-309 58.36 G8116-309 87.55
12443 City of Ithaca F8316-309 156.79 G8116-309 235.19
12444 City of Ithaca F8316-309 349.96 68116-309 524.95
12445 City of Ithaca F8316-309 35.72 G8116-309 53.58
12446 City of Ithaca F8316-309 1346.98 G8116-309 2020.48
TOTAL WR 4722.54 TOTAL SR 36701.24
TOTAL $41,423.78
APPROVED BY FINANCE COMMITTEE
1405 Salvatore Pirro A1710 30.00
1406 Salvatore Pirro A1710 30.00
1407 Charles Fritchler A1710 25.00
1408 Andrew S. Colburn A1710 63.07
1409 John & Donald Hill A1710 25.00
1410 Philip & Mary White A1710 25.00
1411 Eric S. Bowman A1710 23.16
1412 William Duthie A1710 25.00
1413 Jacquline Livingstone A1710 25.00
TOTAL 271.23
BOARD OF PUBLIC WORKS PROCEEDINGS 213
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. April 28 , 1982
PRESENT:
Mayor - Shaw
Commissioners (6) - Brown, Cleveland, Schickel , Varricchio , Walker,
Walsh
OTHERS PRESENT:
Supt. of Public Works - Kinsella
City Controller - Spano
Dep. City Clerk * - Paolangeli
City Attorney - Tavelli
Dep. Controller - Cafferillo
Personnel Administrator - Collins
Purchasing Agent - Clynes
Planners - Sieverding, Pierce
Aldermen - Banfield, Holman
PLEDGE OF ALLEGIANCE:
(n Mayor Shaw led all present in the Pledge of Allegiance to the American
(Y) flag.
N MINUTES:
W By Comm. Walker: Seconded by Comm. Schickel
Q RESOLVED, That the minutes of the April 14, 1982 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
COM?VIUN I CATIONS:
Opening Date of Stewart and Cass Parks
Mayor Shaw reported having received an inquiry regarding the policy
of officially opening Stewart and Cass Parks on May 1 . It was re-
ported that thousands of people used the parks the previous weekend
with no water or toilet facilities . He said that Supt. Kinsella is
looking into it , and he asked that Comm. Varricchio and his committee
also review the policy and report back to the Board.
SPECIAL ORDER OF BUSINESS:
Supt. Kinsella presented Comm. Walsh with a corsage , and thanked her
for the support she has given him and the Board during her term as
Commissioner. He invited the commissioners of the Board, Mayor Shaw,
City Attorney Tavelli and Liaison Banfield to a dinner in Doris '
honor following the May 12th Board of Public Works meeting. Supt .
Kinsella commented that it was a privilege to work with people like
Comm. Walsh.
STAFF REPORTS:
Annual Report
Supt. Kinsella called attention to the department' s Annual Report ,
copies of which had been distributed to the commissioners , commenting
that it had been a most rewarding experience for him to be involved
with the professionalism, responsiveness and sincere concern of the
employees of the department. He thanked the commissioners for their
continued support, advice and active participation in the guidance of
the department ' s activities . He also thanked the Controller' s office
and City Engineer Cox for their help in preparing the report .
Resolution
By Comm. Cleveland: Seconded by Comm. Brown
RESOLVED, the Board accepts and approves the Annual Report of the
Board of Public Works for 1981 .
Carried Unanimously
COUNCIL LIAISON ' S REPORT :
Cinderella Ball Fields
Liaison Banfield requested that the appropriate personnel be reminded
that the Cinderella Softball season is about to start and requested
that some repairs and preparations be made .
i
I
i
214 - 2- April 28 , 1982
Petition from Residents of Cleveland Avenue
Liaison Ban field referred to a petition rom residents of Cleveland
Avenue requesting that the street be closed to traffic. The matter
was referred to the Planning and Development Department and Committee
who are working on it , after which it will come to the Board.
WATER AND SEWER COMMITTEE:
Naming of Wastewater 'Treatment Plant
Comm. Walker reported that at its meeting of April 19 , the Special
Joint Subcommittee (SJS) adopted a resolution to name the new joint
wastewater treatment plant, "Ithaca Area Wastewater Treatment Plant. "
This name was chosen from a list of many and is believed to express
the area of service in a representative yet simple way.
Resolution
By Comm. Walker: Seconded by Comm. Cleveland
RESOLVED, That this Board of Public Works accept the recommendation
of the SJS and name the new facility, "Ithaca Area Wastewater
Treatment Plant. " -
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Consulting Engineers--Wastewater Treatment System
By Comm. Walker: Seconded by Comm. Walsh
RESOLVED, That the City Engineer and the Water and Sewer Committee
interview- consulting engineers for the design of a wastewater
treatment system at the water filtration plant.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Authorization To Receive Bids
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the department be authorized to receive bids for
chain for the sludge collection mechanism in the sewage treatment
plant' s final settling tanks . (Note : Chain is being specified so
that it will be re-useable as spare parts in the new Ithaca Area
Wastewater Treatment Plant. )
. Carried Unanimously
Invoices Stearns & Wheler
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the following invoices from Stearns & W.heler for
professional services in connection with the design of the Ithaca
Area Wastewater Treatment Plant be approved for payment :
. 1 . Drawings and specifications $63, 890 . 03
2 . Value Engineering Studies 3,458 . 17
3. Additional Value Engineering efforts 732 . 00
4. Regulatory review 1 , 284. 94
S. User charge 469 . 65
6. Minority Business Enterprise program 166 . 66
Carried Unanimously
Invoice- -Stearns & Wheler
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the invoice from Stearns & Wheler for professional
services in connection with the sewer system evaluation survey, be
approved in the amount of $86 . 02 .
Carried Unanimously
Comm. Walker asked if the Value Engineering Study had been finalized
and Supt. Kinsella responded that it had been and the City Engineer
is reviewing it , after which it will be circulated to the Board.
Mayor Shaw asked if there was a report on status of negotiations
with the county. Comm. Schickel said he attended the meeting; the
county planner has done a draft resolution and reworked it a little
and, hopefully , it will go to the committee the following day.
- i- April 28 , 19815
STREETS. FACILITIES, PARKS & REFUSE COMMITTEE :
Invoice--O' Brien & Gere
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That an invoice from O' Brien $ Gere Engineers, fo•r pro-
fessional services in connection with the design of the Six Mile
Creek wall replacement and repair, be approved in the amount of
$7, 275. 58.
Carried Unanimously
Invoice--McFarland Johnson Engineers
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That an invoice from McFarland Johnson Engineers, for pro-
fessional service in connection with the design of the North Tioga
Street Bridge replacement, be approved in the amount of $4 ,603. 65 .
Carried Unanimously
Final Invoice- -Collins & Walton
By Comm. Varricchio : Seconded by Comm. Walker _
RESOLVED, That an invoice (final) from Collins & Walton, for the
heating and ventilating contract for the Cass Park lobby expansion
project , be approved in the amount of $2 ,000 . 00 . .
Carried Unanimously
co
(U Change Order #1--Bear Electric
W By Comm. Varricchio : Se_c_o_n__d_e7 by Comm. Walsh
Q RESOLVED, That change order #1 with Bear Electric,- in connection with
Q the electrical contract for the Cass Park lobby expansion, be approved
in the amount of $639. 00 .
Carried Unanimously
Final Invoice- -Bear Electric
By Comm. Varricchio : Seconded by Comm. Walsh
RESOLVED, That the invoice (final) from Bear Electric for the electrical
contract on the Cass Park lobby expansion project, which includes change
order #1 , be approved in the amount of $3, 527. 00 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Invoice- -V. Giordano Construction & Supply Corp .
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That an invoice from V. Giordano Construction & Supply Corp .
for services in connection with the handicapped ramp in City Hall ,
be approved in the amount of $2 ,978 , 25.
Carried Unanimously
Collegetown
By Comm. Varricchio: Seconded by Comm. Walsh
WHEREAS, a development project for Collegetown has been jointly pro-
posed by the City and Cornell University with the involvement of the
East Hill business and residential community, and
WHEREAS , the Board of Public Works , in its role as custodian of all
City-owned properties , has been asked to comment on the potential
operational impacts of the -project , and
WHEREAS, the exact nature of these costs and benefits can best be
determined by proceeding to the next phase of the project which will
include requesting proposals from developers and analyzing each in
terms of City costs and benefits ;
BE IT RESOLVED, That the Board of Public Works recommend to the Common
Council that the City proceed with this next phase of the Collegetown
project , and
BE IT FURTHER RESOLVED, That the Common Council carefully examine
all the data produced during the next phase of development with involve-
ment by the Board as appropriate so that future costs and benefits of
the project can be more fully defined and assessed before a final
commitment is made by the City.
I
216 4- April 28 , 1982
Discussion followed on the floor.
Amendment to Resolution
e By Comm. Varricchio : Seconded by Comm. Walker
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works is
not voting on any of the figures contained in ACC perspectives that
were given to the Board; they are asking to go ahead to another phase
in order to get costs from the developers .
i
A vote on the amendment resulted as follows :
Ayes (2) - Varricchio , Walker
Nays (4) - Cleveland, Walsh, Schickel ; Brown
Motion Defeated
A vote on the main motion resulted as follows :
Ayes (4) - Varricchio , Walker, Brown, Shaw
Nays (3) - Cleveland, Walsh, Schickel
Carried
Ithaca Falls Hydropower
By Comm. Varricchio : Seconded by Comm. Brown
WHEREAS, two interested parties , Ithaca Falls Development Association
and Cornell University, have filed applications with .the Federal
Energy Regulatory Commission to secure a license to construct a
hydropower plant on Fall Creek at Ithaca Falls , and
WHEREAS, the City of Ithaca has the right to comment on the applica-
tions to preempt both applications and secure the license for itself,
and
WHEREAS, the Common Council has created a Hydropower Commission to
study the hydropower issue and to make recommendations to Council
concerning appropriate City action , and
WHEREAS, upon the advice of staff and the Board of Public Works liaise,
to the Hydropower Commission, the Hydropower Commission will make a
recommendation to the Planning and Development Committee on April 28
that the Common Council authorize the submission of comments , the
filing of a letter of intent to file an application, the initiation of a
search with engineering design consultants and the initiation of investi-
gation into a possible joint venture with the City as a partner , and
WHEREAS, the Board of Public Works may be intimately involved in any
City involvement in possible City construction of a hydropower plant ;
THEREFORE, BE IT RESOLVED, That the Board of Public Works finds no
objection to the City filing a letter of intent regarding said hydro-
power plant, and that the Board of Public Works withhold any recom-
mendation on the design, funding and the construction of the plant until
such time as more detailed financial information is available , and that
the Board of Public Works is in favor of maintaining as many options
for possible City involvement in the process .
BE IT FURTHER RESOLVED, That the Board of Public Works be involved in
their review and provide input to the proceedings of the Hydropower
' Commission.
Discussion followed on the floor. Planner J. Pierce answered auestio
of the Board.
A vote on the resolution resulted as follows :
Carried Unanimously
Golf Pro- -Newman Municipal Golf Course
Comm. Varricchio reported that the present golf pro , Mr. Steven Torrant ,
was employed by the City as an employee under a contract signed in 1981
which provided for a golf course professional and managerial services
for the City. The Mayor and the Board of Public Works have reviewed
` the status of the position with 'Mr. Torrant and they have mutually
agreed to change the status from an employee position to a contractor
-5- April 28 , 1983217
position. This necessitates the approval of the Board and the request
for a transfer of funds to the golf course budget account A7250-407,
contractual services .
Resolution
By Comm. Varricchio : Seconded by Comm. Walsh
WHEREAS, negotiations have been entered into with Mr. Steven Torrant
to provide professional services to the City of Ithaca as Golf Pro at
the Newman Municipal Golf Course , and
WHEREAS, both parties have come to an agreement on the terms and
conditions of said contract, and
WHEREAS, the City Attorney has reviewed and approved the form and
conditions of said contract ;
IT IS HEREBY RESOLVED, That the Mayor is authorized to sign a three=
year contract with Steven Torrant for $17 , 000 for 1982 and a maximum
escalation of 9% in subsequent years in such form as shall be
approved by the City Attorney.
IT IS FURTHER RESOLVED, That the Board of Public Works approve said
(Y) contract and authorize the Mayor to execute this contract on behalf
of the City, effective January 1 , 1982 .
W IT IS FURTHER RESOLVED, That a sum not to exceed $6 , 000 be transferred
from the contingency fund to account A7250-407.
Q
IT IS FURTHER RESOLVED, THat the City Controller, in accordance with
the approval of the Budget & Administration Committee and the Common
Council , make the necessary adjustments , taking into account all
payments made to date.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
NYSE&G Contract- -Street Lighting
Comm. Varricchio reported that in a letter to Mayor Bordoni , dated
February 9 , 1981 , Paul Komar, former general manager of the Ithaca
area NYS Electric & Gas Corp . , presented a street lighting resume
and proposed contract for the City street lighting service. In the
past , the NYSE&G Corp. contracted individually with the various
villages , city and towns , but now have a single tariff for street
lighting services . This tariff became effective on November 1 , 1981
and increased the City of Ithaca' s lighting rates about 12% .
Resolution
By Comm. Varricchio : Seconded by Comm. Cleveland
RESOLVED, That the Mayor be authorized to sign the request for the
NYSE&G Corp. to .supply the City with street lighting services as
presented by the NYSE&G Corp.
IT IS FURTHER RESOLVED,, That the Mayor be authorized to sign the
y a
schedule of facilities form presented by the NYSE&G Corp . which
establishes the rates for street lighting services supplied to the
City by the corporation. This is a five-year contract unless it is
terminated by either party on 120 days ' notice , or unless the NYSE&G
Corp. files with the Public Service Commission of the State of New
York, tariff rates covering the services provided by this contract .
The contract provides for an approximate 12% increase for street
lighting service.
Discussion followed on the floor.
i
A vote on the resolution resulted as follows :
Carried Unanimously
i
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j
218 -6- April 28 , 1982
Award of Bid- -Garbage Packer Body
Comm. Varricchio reported that bids were received on April 21 , 1982
for supplying a garbage packer body.
Resolution
By Comm. Varricchio : Seconded by Comm. Schickel
RESOLVED, That the contract for supplying a garbage packer body
in accordance with specifications be awarded to Hacker ' s Packers
for their low net bid os $13 , 763.
Carried Unanimously
Award of Bid- -Tandem Roller
Comm. Varricchio reported that bids were received on April 21 , 1982
for supplying a tandem roller. The low bidder . transmitted a net bid
P-rice of $16, 379 as shown on the tabulation sheet. This
a:i►ount is greater than the budgeted figure of $15 ,000 .
Resolution
By Comm. Varricchio: Seconded by Comm. Walsh
RESOLVED, That the Board request the Common Council to transfer
$5 , 700 from account A5111-230 to A5111-240 to cover this difference.
IT IS FURTHER RESOLVED, That , upon the Common Council ' s approval of
this transfer, the contract for supplying a tandem roller in accordance
with specifications be awarded to State Equipment Company of E. Syracuse
for their net bid price - of $16 , 379 , plus the optional towing packet at
a bid price of $4, 327.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Ithaca Amateur Softball Association Lease
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That the Superintendent of Public Works is authorized to
execute a lease agreement for two years with the Ithaca Amateur
Softball Association for field and concession stand use , subject to
the approval of the City Attorney , fees to be $16 ,500 for 1982 , and
reflecting a 5 percent increase for 1983 over $16 ,500 .
Carried Unanimously
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance Committee
as listed on Abstract No. 8 of the Department of Public Works General
Fund, and on Abstract No. 8 of the Water and Sewer Fund, be approved
for payment.
`t IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
. City Parking Study
Comm. Brown reported on the progress on the parking study , both in
'4 the space adjacent to City Hall. and the Downtown Business District .
UNFINISHED BUSINESS :
° Scavenging Regulation
By Comm. Schickel : Seconded by Comm. Cleveland
ji RESOLVED, That Section 272 . 10 of the Board of Public Works Regulations
pertaining to trash removal be deleted from the Regulations .
Carried Unanimously
ry
-7- April 28 , 1982219
NEW BUSINESS :
Naming of Ithaca Wastewater Treatment Plant
Alderman Banfield requested the Clerk to prepare a resolution for
the May Council meeting regarding the naming of "Ithaca Wastewater
Treatment Plant. "
ADJOURNMENT :
On a motion the meeting adjourned at 6 : 30 p .m.
N Callista F. Paolangeli , Wp. City Clerk William R. Shaw, Mayor
LL J
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s
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BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
12447 William J. Gerber G2122 41.75
12448 Edith G. Beasley F2144 14.55 G2122 9.70
12449 Raymond M. Coan F2144 198.25
12450 H. Matthys Van Cort F2144 152.25
12451 Cornell University F2144 51.89
12452 Tompkins Comm. Hospital F2144 350.38
12453 City of Ithaca F8316-309 352.64 G8116-309 528.97
12454 Circle Square Co. F2144 41.23 G2122 27.49
12455 Circle Square Co. F2144 40.22 G2122 26.81
12456 Dryden Sewer Dist. # 2 G2374 1138.98
12457 Town of Ithaca G2374 423.50
12458 Town of Ithaca G2374 219.65
12459 Town of Ithaca G2374 211.07
12460 Town of Ithaca G2374 120.15
12461 Town of Ithaca G2374 106.39
12462 Town of Ithaca G2374 336.34
12463 Town of Ithaca G2374 144.14
12464 City of Ithaca G2801 669.30
TOTAL WR 1201.41 TOTAL SR 4004.24
GRAND TOTAL $5205.65
APPROVED BY FINANCE COMMITTEE
if�G'�C o IzgJa- -1-
1414 B Ruzicka & Jos Daley A1710 15.00
BOARD OF PUBLIC WORKS PROCEEDINGS 221
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. May 195 1.982
(rescheduled from May 12 , 1982)
PRESENT :
Mayor - Shaw
Commissioners (S) - Brown, Cleveland, Schickel , Varricchio , Walker
OTHERS PRESENT:
Dep. Clerk - Paolangeli
Supt. of Public Works - Kinsella
Dep. Controller - Cafferillo
City Controller - Spano
Asst. to Supt. - Dougherty
City Engineer a. Cox
City Attorney - Tavelli
PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the American
flag.
MINUTES:
(y) By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the Minutes of the April 28 , 1982 meeting be approved
as recorded by the Deputy City Clerk,
Carried. Unanimously
COMMUNICATIONS:
Letter from Joseph Perry
Mayor Shaw read a letter addressed to Members of the Board from
Joseph Perry, as follows :
"I am writing with reference to a parcel of land owned by the City,
entitled Maple Grove Park, located in the SOO block of Dryden Road .
My inquiry is to determine if the City is interested in selling the
piece of property and if so , the asking price . The purpose would be
to construct a single-family dwelling on the site , construction to
be contingent upon zoning requirements and avail. bility of City
water and sewer services . I would appreciate a response . "
Mayor Shaw referred the letter to City Attorney Tavelli .
Memo from Raymond Schlather Re. Spencer Road Petition.
Mayor Shaw read the following memorandum from Raymond Schlather. ,
First Ward Alderman, addressed to the Board:
"Attached is a petition just presented to me by residents of Spencer
Poad. It is signed by forty-three (43) residents of Spencer. Road and
Meadow Street Extension. The petition is self-explanatory.
I have already discussed with Frank Gombas the possibility of making
the intersection of South Meadow and Spencer Streets a three-way stop .
He is opposed to this . However, he did state that if the Board of
Public Works were to direct him to do so , he would place three stop
signs at the intersection on a trial basis .
Kindly schedule the matter for Board decision on this request . Please
advise of all pertinent hearings and meetings so that I may attend.,
Also , please advise as to the feasibility, desirability and cost of
Item 3.
cc: Mayor William R. Shaw, Donald Kinsella, Frank Gombas , Margo Clynes"
Spencer Road Petition
"We are residents of Spencer Road and the adjacent area in the City
of Ithaca, New York. We are concerned about the traffic on Spencer
Road. We are concerned about the safety of those who live , play and
travel in our neighborhood. Specifically, we petition the City of
Ithaca for three measures which we believe will provide a greater
degree of safety and protection for those who use our neighborhood
streets :
f
222 -2- May 19 , 1982
11 (1) Installation of three "STOP" signs at the intersection
of South Meadow Street and Spencer Road, instead of the
current one sign.
(2) Strict enforcement of the 30 MPH speed limit by the
Ithaca City Police .
(3) Installation of well-placed street pavement "bumps"
which discourage through traffic. "
Discussion followed on the floor. City Engineer Cox reported on
findings of American City and County Magazine regarding STOP signs
and YIELD signs .
Mayor Shaw requested Comm. Schickel to discuss the matter with at
least one Police Commissioner and report back to him.
MAYOR'S REPORT :
Mayor . S aw reported that he will have the vacancy on the Board filled
before the Board' s first meeting in June.
CITY CONTROLLER' S REPORT:
Controller Spano announced that the Capital Program Committee will
meet at 2 : 00 p.m. on May 20 , 1982 in the Conference Room off the
Council Chambers , and that the Committee members will be receiving
related materials .
STAFF REPORTS:
Mayor aw reported that he had, that morning, taken a tour of the
Construction and Maintenance facility, hosted by Jack Dougherty.
REPORT OF COUNCIL LIAISON:
Liaison Ban field was absent from the meeting; however, Mayor Shaw
reported that the Council did not vote in favor of the golf pro
contract. It is being renegotiated and is progressing quite well
at this time.
WATER AND SEWER COMMITTEE :
Stearns $ Wheler- Invoice for Professional Services
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That an invoice from Stearns $ Wheler for professional
services in connection with the Deep Shaft Biological Treatment
Plant through February 12 , 1982 , be approved in the amount of
$6 ,433. 26.
Carried Unanimously
Stearns $ Wheler- -I'nvoi'ce for Professional Services
By Comm. Walker : Seconded by Comm. Sc ickel
RESOLVED, That an invoice from Stearns $ Wheler for professional
services in connection with the development of an industrial pre-
treatment program through March 1982 , be approved in the amount of
$1 ,647. 09 .
Carried Unanimously
'Authorization of Supt . To Submit Specifications
By Comm. Walker: Seconded by Comm. Schickel
WHEREAS, plans and specifications have been prepared by Stearns
Wheler , Engineers and Scientists , for Project C- 36-1095-02 , Ithaca
Area Wastewater Treatment Plant , Contract No . 1 , Construction of
Outfall to Lake , and Contract No . 2 , Construction of Outfall Diffuser,
and
WHEREAS, said plans and specifications have been reviewed by staff,
and
' WHEREAS, said plans and specifications have been recommended to be
accepted and transmitted to the New York State Department of
Environmental Conservation by the Special Joint Sub-committee ;
IT IS THEREFORE RESOLVED, That the Superintendent be authorized to
submit plans and specifications for Contract No . 1 and Contract No. 2
to the NYS DEC for their review and approval .
-3- May 19 , 1982 223
Discussion followed on the floor. Mayor Shaw urged Board members to
look at plans that City Engineer Cox has available.
A vote on the resolution resulted as follows :
Carried Unanimously
Sewage Project
Comm. Walker reported having attended a meeting the previous Monday
evening of the Special Joint Subcommittee of the City of Itha-ca., Town
of Ithaca and Town of Dryden to discuss the first stage of the pro-
posed project to be constructed at the Ithaca Area Wastewater. Treat-
ment Plant in the City. The subcommittee was briefed on the Step II
design. They discussed the possibility of project administrative help
but no decision was made.
City Engineer Cox updated the Board on the schedule of design , etc,
of the project.
STREETS, FACILITIES PARKS AND REFUSE COMMITTEE:
West Clinton and Meadow Streets mproveme-it
Comm. Varricchio reported that as a part of the West Clinton and
CD Meadow Streets improvement, new curb and gutter will be constructed.
(o on West Clinton Street from Meadow Street to the relief channel .
N Board of Public Works regulations provide that where such curb and.
LLJ gutter is to be newly constructed, that 50a of said cost shall. be
Q assessed against the abutting property owners ,
Q Resolution
By Comm. Varricchio : Seconded by Comm. Schickel
RESOLVED, That the Board of Public Works establish a public hearing
date of June 9 , 1982 at 4 p.m. in the Common Council Chambers to
inform abutting property owners and all other interested persons
about the project and to give those abutting owners who will be
assessed for 50% of the curb cost an opportunity to be heard. on the
subject.
IT IS FURTHER RESOLVED, That the City Clerk notify all affected
property owners accordingly.
Carried Unanimously
Sidewalk Bids for 1982 Season
By Comm. Varricchio : Secon ed by Comm, Walker
RESOL",ED, That the Board authorize the taking of bids for the con-
struction of sidewalks for the 1982 season.
Carried Unanimously
Boat Concession- -Stewart Park
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That permission be given to Bradley Judson for the opera-
] tion of a boat concession in Stewart Park under the same terms and
conditions as existed in the 1981 season.
Carried Unanimously
Portable Snack Trailer--Cass Park
Comm. Varricchio reported that a request for permission to operate
a portable snack trailer at the site of the Kiwanis baseball games
j in Cass Park during the Kiwanis baseball season between the hours of
f 5 and 8 p.m. has been received from Dan Wells .
Resolution
By Comm. Varricchio : Seconded by Comm. Brown
RESOLVED, That the Board approve this request to permit the operation
of this trailer during the 1982 Kiwanis baseball season.
k Discussion followed on the floor. Comm. Varricchio agreed to contact
the Softball Association to make them aware of the operation of the
6 snack trailer; and also he will discuss the location of the trailer
with the vendor.
A vote on the resolution resulted as follows :
Carried Unanimously
I
P
224 4- May 19 , 1982
Merry-go-round- -Stewart Park
By Comm. Varricchio : Seconded by Comm. Walker
RESOLVED, That approval be given to Lou Cataldo for the operation of
the merry-go-round at Stewart Park for the 1982 season under the
same terms and conditions as previously applicable.
IT IS FURTHER RECOMMENDED, That the Superintendent be authorized to
sign said agreement.
Carried Unanimously
Agreement--Farmers Market
By Comm. Varricchio : Seconded by Comm. Brown
RESOLVED, That the agreement with the Farmers Market for their
operations on Taughannock Boulevard be renewed for 1982 season under
the same terms and conditions as existed in 1981 , except that full
payment for the season shall be received in advance of commencement
of the operations .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
II Repaving with Brick
Comm. Varricchio reported having received a Preliminary Study for
Repaving with Brick only the day before at his place of business .
The report describes extensive research into the subject; however,
it doesn' t mention cost to the taxpayers of the City of Ithaca.
Comm. Varricchio reported that he learned only that day that this
had already been submitted for a capital project for next year by
H. M. Van Cort , Director of Planning and Development , without as
much as the Superintendent getting a copy of it .
Discussion followed on the floor.
Mayor Shaw asked that Comm. Varricchio ' s committee review the report ,
P and if there is additional information than what they already have ,
consider it and report back.
PARKING, TRAFFIC AND TRANSIT COMMITTEE:
Experimental.. Parking Regulation
Comm. Brown reported that in February of 1982 a 90-day experimental
regulation became effective as follows :
1 . Suspending the prohibition of parking of vehicles from 9 a.m. to
6 p.m. Monday through Friday on Linn Street from Cascadilla Creek
to King Street, west side.
2 . Establishing a two-hour parking between 8 : 00 a.m. and 4 : 00 p .m.
on West Green Street between the 300 and 400 block, both sides .
This 90-day trial period is about to expire .
Resolution
By Comm. Brown : Seconded by Comm. Varricchio
RESOLVED, That this 90-day trial period be extended through the end
of October to allow more time to obtain information and experience
with new residents and students in the fall .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
1
Bicycle Racks on Buses
By Comm. Brown : Seconded by Comm. Varricchio
RESOLVED, That the report from the Transit Supervisor regarding
bicycle racks on buses , be accepted.
-5- May 19 , 7.982 225
IT IS FURTHER RESOLVED, That this report be forwarded to the Common.
Council and read into the minutes of their next meeting as we7.J_ as the
minutes of this Board meeting.
Discussion followed on the floor.
Supt. Kinsella commented that this resolution came out as a result
of Alderman Hoffman' s request that the matter be referred to the
BPW Traffic and Transit Committee . The Transit Supervisor spent quite
a bit of time on acquiring this documentation, and it was hoped the
documentation would be written into the minutes and serve as a.
reference in the future regarding bike racks on buses .
Request from David Banfield, Alderman, Re . Bike Racks
"To : Bernard Carpenter, Transit Supervisor
March 19, 1982
I spoke with Deputy Chief Walter Pagliaro on this date concerning
bike racks on the buses , and he said that conditions have not changed
since Chief Pagliaro strongly reaffirmed his opposi.ti_on to placing
bike racks on the buses .
(Y) I called Mr. O'Brien, Maintenance Manager with the San Diego Transit
( I Corp. and he is sending us a report on some of the problems they have
W encountered using bike racks on their buses . (Attachment "A.")
I spoke with Douglas Devine , Vice President , Marketing, Sunshine
Q Recreation, manufacturer of bus racks . Mr. Devine explained that
there were problems with the bike racks , such as accidents caused
by the protrusion of the racks , requires two people to remove the racks
to work and service the buses , and it is just ha.r.d to mobilize bike
riders to use the bus racks .
I also spoke with Thomas W. Friedman, Senior Transit Planner with.
Metro of Seattle. Mr. Friedman explained that they also tried the rear
racks and experienced many problems . They are now trying a. front mounted.
rack (Attachment "B") . In addition to the delay caused by determining
which bike to load first, there is a potential safety hazard should the
driver be looking in his side view mirror as he pulls from the curb and
a passenger runs around to the front of the bus to load his bike .
I also spoke with Mr. Stevens with the University Bus Service of Fair-
field Conn. and he said he considered bike racks ; however, the cons far
outweighed the pros and decided against installing racks on their buses . "
Memo to David Banfield from B. Carpenter, dated March 19 , 1982
Listed below are some pros and cons of bike racks . I have left some
blank spaces under the pros in hope that someone more enlightened than
I could fill them in.
PROS
1 . Could increase bike rider use of buses .
2 . Tend to promote the progressive image of the Transit System.
3.
4.
5.
6.
CONS
1 . Increase the length of buses , thereby decreasing the number of
buses at some of our stops which would affect our transfer system
or we would have to remove some parking meters .
2 . Must have more than one rack.
3. Requires two people to remove and replace racks for engine compart-
ment access .
4 . Attractive nuisance , children and some adults attempting to ride on
the racks . (Seattle Metro experience) .
S . Increases risk for insurance claims .
6 . Racks would require daily safety inspections .
7. Smaller riders would need assistance . Drivers not allowed to leave
bus .
E
226 -6- May 19 , 1982
8. Delay buses on scheduled runs .
9. Short season for use .
10 . Theft potential . Bikes cannot be locked in.
11 . Front loading racks can hold only two bikes , cannot guarantee
space. Might deter riders .
Dave , as you know, I take great pride in the Ithaca Transit System, and
the effective and efficient manner in which it is operated. This is due
in part to the support given by the Board of Public Works and Common
Council . If I thought that adding bike racks would enhance the operaton
I would certainly support doing so ; however , based on the information :-
date , I am of the opinion that it would not be in the best interests
the city to pursue the bike rack proposal any further. "
Copies to : Don Kinsella, Lucy Brown, Jim Varricchio"
Comm. Brown and Mayor Shaw suggested that the Council people that
are interested in this matter list the pros as they see them. _
A vote on the resolution resulted as follows :
Carried Unanimously
Northeast Transit Schedule
Comm. Brown announced, at Comm. Cleveland's request , that the Northeast
Transit Schedules are available at all locations where the Ithaca
Transit Schedules are available.
Parking and Traffic Stud
Comm. Brown reported that the Committee has looked at Collegetown,
but are waiting for decisions to be made regarding that area. The
Committee hasn' t moved on the Downtown Business District as they are
waiting for information from Planner Herman Sieverding.
Mayor Shaw urged Comm. Brown to proceed, at least with the study of
the ramp and outside City Hall . "
Comm. Schickel asked that a representative from the DIBA be included
in any meetings regarding parking in the Downtown Business District.
FINANCE, PERSONNEL AND ADMINISTRATIVE COMMITTEE :
Au it
By Comm. Walker: Seconded by Comm. Varricchio
i RESOLVED, That the bills audited and approved by the Finance Committee
as listed on Abstract No. 9 of the Department of Public Works General
Fund, and on Abstract No. 9 of the Water and Sewer Fund, be approved
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
SPECIAL COMMITTEES:
Mayor Shaw aske City Engineer Cox to give an update on Six Mile Creek
and negotiations with the Soil Conservation Service. Mr. Cox said he
could not as he hasn' t any new information. The final plans are in
Philadelphia for review. He said he had learned that the Soil Conserva-
tion Service has increased their cost estimate more nearly in line with
O' Brien and Gere. He was told that they had applied and received
authorization for additional funding .
NEW BUSINESS :
Stewart Park
Mayor Shaw reported that he and Council members have been receiving
complaints concerning rowdyism and assault by youths in Stewart Park
which is becoming a serious problem. He is working with the Police
Chief and City Prosecutor to investigate better ways to enforce rules
and regulations which we may have now, and to the extent they are not
adequate , to make recommendations as to how they may change . He ex-
pects also to meet with Supt. Kinsella to review any recommendations
which may apply to the Board of Public Works .
4
4
-7- May 195 1982227
Access for the Handicapped
Mayor Shaw reported that he had met with Supt Kinsella and Planner.
Sieverding about access to the handicapped to identify any remaining
areas where buildings are not accessible , and also to make sure that
the buildings are fully accessible ; namely, toilet access , etc. City
Hall is a concern that they are examining. If the list turns out to
be a major expense it will go into capital improvement review; if not
it will go into operating type of recommendations .
Dredging of Flood Control Channel
Mayor Shaw reported that there has been discussion and concern. over
pending dredging of the flood control channel which will be a. major
public relations release as soon as the equipment gets here. They
will also dredge the inlet up to Buffalo Street which may require
additional storage space.
Southwest Park
Mayor Shaw reported that there is a lot of activity going on. in South-
west Park and progress is being made in clearing it ; however. , it is not
yet ready for ball playing.
(�
Energy Task Force
(� Mayor Shaw announced the creation of an internal Energy Task Force ,
N the composition of which is solely department heads and one staff
W member from the Department of Public Works , their purpose , to be
effective in carrying out specific energy conservation tasks , or to
propose capital impro'�,ements that would accomplish energy conservation
by giving the Mayor a very specific set of goals , basically, to live
within the projected budget for 1982 which includes a 5 percent dollar
increase over 1981.
ADJOURNMENT :
On a motion the meeting adjourned at 5 : 20 p.m.
Callista F. Paolangel6V, Dep. Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
May 12, 1982
12465 Harold Gerkin G2122 25.58
12466 Hull Heating & PLumbing G2122 45.88
12467 Earl & Sondra Arnold F2144 149.40
12468 George Harper F2144 384.90
12469 Anthony L. Ciaschi F2144 53.83
12470 J & S Enterprises F2142 25.00PAID
12471 City Federation of Women's F2144 2,188.95
Organization
12472 City of Ithaca F8316-309 27.43 G8116-309 41.14
12473 City of Ithaca F8316-309 139,46 G8116-309 209.18
12474 City of Ithaca F8316-309 349.93 G8116-309 524.90
12475 City of Ithaca F8316-309 28.82 08116-309 43.23
12476 City of Ithaca F8316-309 1,139 84 G8116-309 1,709.76
12477 Gary Buchner G-2122 25.59
12478 Joan Tay Young G2122 25.59
12479 Edward Steh G2122 25.59
Total 4,487,46 Total 2,676.44
Grand Total $7,163.90
APPROVED BY FINANCE COMMITTEE
1415 Ithaca School Dist. A2300 391.97
1416 Richardo Humerez A1710 25.00
1417 Harold B. Henderson A3312-418 383.28
1418 Michael Waldvogel A1710 25.00
1419 Jason Fane A1710 25.00
1420 Sendra Realty A1710 30.00
Total $880.25
229
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. May 26 , 1982
PRESENT:
Mayor - Shaw
Commissioners (4) - Brown, Cleveland, Schickel , Var.ri_cchio
ABSENT:
Commissioner (1) - Walker
Liaison _ Banfield
OTHERS PRESENT:
Supt . of Pu li.c Works - Kinsella
City Controller - Spano
Dep. Clerk - Paolangeli
Dep. Controller - Cafferillo
City Attorney F Tavelli
Asst. to Supt. Dougherty
Transit Supervisor - Carpenter
(j) Aldermen - Schuler, Holman
tij� PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the
American flag.
Q
MINUTES:
The Minutes of the May 19, 1982 meeting of the Board were received only
that day; therefore, the Board deferred approval until the first meet-
ing in June, giving them time to read the Minutes .
COMMUNICATIONS:
Letter re. Ice Cream Vendin
Mayor Shaw read t e following letter to the Board:
"May 26, 1982
Department of Public Works
109 E. Green Street
Ithaca, New York 14850
Att : Donald Kinsella, Commissioners
Dear Mr. Kinsella,
I own and operate an ice cream truck, called Brad' s Ice Cream, in
Ithaca during the summer months . I sell prepackaged ice cream and
soda from the truck.
One of the areas I have been serving for the past four years is Cass
Park, at the softball and Kiwanis fields near the hockey rink.
This letter is to request permission allowing me to continue to sell
ice cream and soda at Cass Park during the summer months of 1982 .
I have been granted a vendor ' s permit by the Ithaca Police Department
1 and am fully insured with CABS.
Thank you for your attention in this matter.
Yours truly,
Brad Fox
215 Center St. "
Mayor Shaw referred the letter to the Streets , Facilities , Parks and
Refuse Committee.
f I
t
230 -2- May 26 , 1982
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Request or Reimbursement of Tow-away C arge
Virginia Severn, 225 Snyder Hill Road, Ithaca, N. Y. , reported having
had her car towed away from the 100 block of Dearborn Place, even
though there was no sign prohibiting parking in that location when she
parked there. She described the steps she had taken in an effort to
resolve the situation.
Mayor Shaw referred the request to Commissioners Brown and Varricchio
for review and recommendation.
i
Mayor Shaw commented that he would be meeting with the Police Chief,
the Committee and Supt. Kinsella on the problem. Supt . Kinsella will
report back at the next meeting of the Board.
CITY ATTORNEY' S REPORT:
Maple Grove Par
City Attorney reported on the referral of Joseph Perry' s letter to
him at the previous meeting. He said he looked up the deed to Maple
Grove Park and found that it is -restricted to park purposes . He said
he will respond to Mr. Perry' s letter, explaining the results of his
research into the matter, and that the property is not for sale .
Prospect and Aurora Street Condemnation
City Attorney Tavelli reported t at e received a decision from the
Supreme Court Judge on May 19, 1982 , in which he basically upheld the
City' s position that they do, in fact , have the right to condemn the
1700 sq. feet at Prospect and Aurora Streets . It will become City
property as soon as he files the Order and map with the Court.
STAFF REPORTS:
Superintendent
Supt . Kinsella called attention to National , Public Works Week (May 23
to May 29) and commented that he would like to .talk to the press after
the meeting regarding some recognition of the occasion.
WATER AND SEWER COMMITTEE:
Invoice- -Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That the following invoices from Stearns & Wheler for pro-
fessional services in connection with the design of additions and
modifications at the Wastewater Treatment Facility, be approved;
- Drawings and specifications . . . . . . . . . . . . . . . . . . . . . . . .-$45,953 . 21
- Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345 . 38
- Geotechnical services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 394 . 01
- User charge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 387. 91
- Topo surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 ,119 . 63
- Regulatory review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,485 . 74
- Preliminary plan of operation: : . . . . . . : . . . . . . . . . . . . 189. 34
- Compliance with grant procedures . . . . . . . . . . . . . . . . . . . 54 . 16
- Additional services due to Value Engineering
studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26, 088 . 17
Carried Unanimously
Invoice- -Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That an invoice from Stearns & Wheler for professional
services in connection with the Sewer System Evaluation Survey, be
approved in the amount of $120 . 58 .
Carried Unanimously
Invoice- -Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That an invoice from Stearns & Wheler for professional
services in connection with the Industrial Pretreatment Program, be
approved in the amount of $971 . 67 .
Carried Unanimously
-3- May 26 , 19
STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE :
Invoice--O' Brien $ Gere
By Comm. Varricchio : Seconded by Comm. Schickel
RESOLVED, That an invoice from O'Brien & Gere Engineers , In.c. , fo)°
professional services in connection with the design of the Six Mile
Creek wall rehabilitation, be approved in the amount of $16 , 288 . 95 .
Carried Unanimously
Award of Contract- -South Aurora Street Widening
Comm. Varricchio reported that bids were received on. May 21 for the
South Aurora Street widening.
Resolution
By Comm. Varricchio : Seconded by Comm, Schickel
RESOLVED, That the contract for South Aurora Street widening be
awarded to Fratto Construction, Geneva, New York, for their bid. of
$101 , 307. 50.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
co
Carried Unanimously
W Aurora & Prospect Street Improvements
Ljj Comm. Varricchio reported that bids were received on. May 21 for
,Q Aurora and Prospect Street improvements .
Resolution
By Comm. Varricchio : Seconded by Comm. Schickel
RESOLVED, That the contract for Aurora $ Prospect Street improvements
be awarded to E. E . Root & Sons, of Owego, N. Y. , for their bid. of
$149, 818 . 00.
I
Discussion was postponed while Purchasing Agent Clynes obtained.
information.
A vote on the resolution, after discussion of the information,
resulted as follows :
Carried. Unanimously
Award of Contract- -Concrete, Limestone
Comm. Varricchio reported that bids were received on. May 24 for
supplying Bituminous Concrete, Asphalt Concrete , Crushed Limestone ,
and Transit Mix Concrete.
Resolution
By Comm. Varricchio : Seconded by Comm. Cleveland
RESOLVED, That the contract for supplying the above products be awarded
as follows for unit prices as shown on the tabulation sheet:
Asphalt Concrete,' Items A thru G - - General Crushed Stone
11 " Item J -- Cortland. Asphalt
Crushed Limestone - - Cayuga Crushed Stone, Inc .
Bituminous Products - - Cortland Asphalt
Transit Mix Concrete - - Cayuga Crushed Stone, Inc .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Request for Vending Permit
By Comm. Varricchio : Seconded by Comm. Cleveland
RESOLVED, That the Supt. of Public rlorks issue a permit to sell ice
cream and soda in the Cass Park area (rink parking lot and area,
swimming pool area and to the west) to Mr . Brad Fox, 215 Center Street ,
as requested. Fields 6 , 7 and 8 are excluded as the Ithaca Softball
Association has been granted exclusive permit for this area.
i
Discussion followed concerning the procedure for issuing permits to
vendors , specification of area, insurance , exclusions , etc .
E
32 -4- May 26 , 1982
Mayor Shaw requested that when the permit is drawn up, responsibility
be imposed on the vendor for liability insurance holding the City
harmless.
City Attorney Tavelli suggested working on a fee structure for the
coming year. Supt. Kinsella will work on the recommendation for
next season.
After further discussion, the Mayor suggested that the resolution be
modified to authorize the Supt. to prepare a permit for approval by the.,
Committee.
A vote on the resolution resulted as follows :
Carried Unanimously
Request for Green Space
Council Member Schuler requested that the City buy a small green
space located on East Seneca Street between .Quarry Street and Stewart
Avenue which was formerly a walkway to reach East Hill School , to
provide the neighborhood with some green space .
Comm. Varricchio brought up the question of maintenance of the
property and funds for the maintenance.
Resolution
By Comm. Varricchio : Seconded by Comm. Schickel
RESOLVED, That permission be granted to the Streets , Facilities ,
Parks and Refuse Committee to research the acquisition of the green
space on East Hill behind East Hill School , and check with the Budget
and Administration Committee regarding future money available to
maintain it.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Schickel : Seconded by Comm. Cleveland
RESOLVED, That bills audited and approved by the Finance Committee,
as listed on Abstract No. 10 of the Department of Public Works General
Fund, and on Abstract No. 10 of the Water and Sewer Fund, be approved
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered. _
Carried Unanimously
Executive Session
By Comm. Sc is el : Seconded by Comm. Varricchio
RESOLVED, That the Board adjourn into Executive Session at the end
of the meeting to discuss a personnel matter.
Carried Unanimously
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
Par ing- -Center Ithaca and Greeri Street
By Comm. Brown: Seconded by Comm. Varricchio
RESOLVED, That the parking spaces (10 or 12 under the City Ramp
adjacent to Center Ithaca) be left for the public and not used by
City employees .
j Mayor Shaw commented that the motion is to basically advise the Urban
Renewal Agency, in its negotiations with Center Ithaca, that the City
would like other things than having the right to use the 12 spaces
in first ground floor. IURA should negotiate something else in return
for that .
-5- May 26 , 19'h 3
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Parking Space in Front of City Hall
By Comm. Brown: Seconded y Comm. Schickel
RESOLVED, That the parking spaces in front of City Hall on Green
Street be assigned a limited number of minutes at one parking.
It is not to be more than 30 minutes or less than 10 minutes , an.d.
the Committee leave that decision up to staff.
Discussion followed on the floor. Mayor Shaw noted that Green. Street
is a State Arterial , and that- the matter may have to -be referred to
the Charter and Ordinance Committee to pass some sort of stati.t.e 11--o
make it enforceable.
Supt. Kinsella commented that he believes the Board of Public Works
has that right. Comm. Brown agreed that the Board of Public Works
or Charter and Ordinance Committee (whichever is necessary) would.
� handle it.
Carried Unanimously
(Y)
N Mayor Shaw asked City Attorney Tavelli to provide him with a ruling
Ljj as to whether this can . be a Board of Public Works regulation, If this
is not adequate, he will forward it to the Board of Public Works
Q Liaison to Common Council so that Charter and Ordinance can make it
an Ordinance, if that is necessary.
Parking Space Beside City Hall
Comm. Brown reported that the Committee could not come to an agreement
with respect to the spaces at the side of City Hall . The decision was
made, at Supt . Kinsella' s suggestion, to talk to some other people
who use that area before making a decision regarding what should be
done with the spaces beside City Hall .
Request for Senior Bus Driver
Comm. Brown reported that t e work load of the administrative super-
visor of the Ithaca Transit System has increased dramatically from
1976 to 1982 . The increase in ridership has more than doubled in. that
period, service areas have been expanded, and the numerous State ,
Federal and local coordination of funding programs requiring monitor-
ing and followup has increased the work load of the supervisor to the
point that many important things are not getting accomplished. The
Ithaca Transit System has presently 9 full-time drivers and 2 part-
time relief drivers.
The creation of a position entitled "Senior Bus Driver" will allow
the Transit Division to increase its full-time staff from 11 to 12
drivers, reduce part-time from 2 to 1 , and enable the division to
realize an annual saving in overtime . The establishment of this
position will result in annual savings in excess of the cost associated
with the new position, and will not require any additional budgetary
expenditures as money is already available in the budget for this
position.
Resolution
By Comm. Brown: Seconded by Comm. Cleveland
RESOLVED, That approval be given to establish the position of Senior
Bus Driver, and that a copy of this resolution be forwarded to the
Budget and Administration Committee of the Common Council for their
review, approval and submittal to the Common Council.
Discussion followed on the floor. The question arose as to whether
there would be any saving. Bernard Carpenter answered questions of
the Board. Comm. Brown explained that a senior driver would assume
some of the work which the Transit Supervisor now performs , freeing
him up for creative thinking, which you cannot put a price on. Mayor
Shaw commented that he would like the Budget and Administration
Committee to review the request before taking action on it .
234 -6- May 26 , 1982
A vote on the resolution resulted as follows :
Ayes (4) - Brown, Cleveland, Schickel , Varricchio
Nay (1) - Mayor Shaw
Carried
Northeast Transit Contract
By Comm. Brown: Secon e by Comm. Cleveland
RESOLVED, That the Board authorize the Mayor, on the City Attorney's
recommendation, to execute a 7-month contract to continue with
Northeast Transit , same conditions and fee, the only change an added
f service to Cass Park.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
NEW BUSINESS :
Conrail Right-of-Way
Mayor Shaw reported that we are having negotiations with the Town
and Finger Lakes Association concerning the possible purchase of an
abandoned Conrail right-of-way and we' may have something back on that
soon as we have a limited time to pursue the matter.
Executive Session
The Board adjourned into Executive session at 5 : 35 P.M. and reconvened
in Regular session at 5 : 55 P.M.
Resolution
Temporary Position- Storekeeper 1.n Streets' and Facil'iti:e's' Division
By Comm. Schickel : Seconded by Comm. Cleveland
WHEREAS, the Superintendent of Public Works requested approval of
the establishment of the temporary position of Storekeeper in the
Streets and Facilities Division, pending appointment of a Vehicle
f Maintenance Supervisor ;
# NOW, THEREFORE, BE IT RESOLVED, That Joseph Leonard be appointed
to the temporary position of Storekeeper . in the Streets and Facilities
Division, at an hourly salary of $5 . 23, effective upon approval of
the Common Council.
BE IT FURTHER RESOLVED, That the position of Storekeeper be placed on
Grade 22 of the Compensation Plan for C. S.E.A. , D.P.W. Unit,
Carried Unanimously
Meeting adjourned at 6 : 00 P.M.
. . . . . . . . . . .
C�2, GL
Callista F. Paolangeli, ep . City Clerk William R. Shaw, Mayor
Ii
k
I
BOARD OF PUBLIC WORKS PRECEEDINGS
ACCOUNTS RECEIVABLE
May 26, 1982
12480 Clara A. Kelly G-2122 30A51
12481 Wm.T, Carey&A.M. Gettig G-2122 30.51
12482 Wm. Gerber G-2122 30,51
12483 City of Ithaca F-8316-309 16.29 G-8116-309 24.43
12484 First Presbyterian Church F-2144 23,66 G-2122 15.78
12485 A.J. Eckert Co,Inc F-2144 97,68
12486 City of Ithaca F-2144 779,68
12487 City of Ithaca F-2144 27.44
12488 City of Ithaca G-2801 62,22
Total 944.75 Total 193,96
APPROVED BY FINANCE COMMITTEE
1421 New York State Electric & Gas Corp. A2560 123.00
BOARD OF PUBLIC WORKS PROCEEDINGS 235
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. June 9 , 1.982
PRESENT:
Mayor - Shaw
Commissioners (S) - Cleveland, Schickel , Sturtevant,
Varricchio, Walker
ABSENT:
Co ssioner (1) = Brown
OTHERS PRESENT:
Supt. of Pu lic Works - Kinsella
City Controller - Spano
Deputy Clerk - Paolangeli
Deputy Controller - Cafferillo
Asst. to Supt. - Dougherty
Purchasing Agent - Clynes
City Engineer - Cox
City Attorney - Tavelli
C.C. Liaison - Banfield
Alderman - Holman
Mayor Shaw welcomed Comm. Sturtevant to the Board..
LIJ
Q PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the
American flag.
MINUTES:
By Comm. Walker: Seconded by Comm. Cleveland
RESOLVED, That the Minutes of the May 19, 1982 meeting be approved.
as recorded by the Deputy City Clerk.
Carried Unanimously
PUBLIC HEARING:
Cur an Gutter Assessments--W. Clinton Street
Resolution to Open "Pu lic Hearing
By Comm. Varricchio : Seconded by Comm. Schickel
RESOLVED, That the public hearing to consider curb and gutter assess-
ments on W. Clinton Street be opened.
Carried Unanimously
City Engineer Cox summarized the proposed project which includes moving
the intersection of W. Clinton and Meadow Streets away from the bridge,
which will allow the intersection to be signalized; and alleviate the
drainage problem in the area about which a number of complaints have-
been received. He reported that the City had been able to get an
additional 13 feet donated to them by Cornell University in the event
an island needs to be placed there at some time in the future .
Ted Grant, Jr. , representing Ted Grant, Sr. , his father, 7 Braeside
Drive, Homer, N. Y. , owner of Tallmadge Tire Company on West Clinton
Street, spoke to the hearing, objecting to the project and presenting
his objections . He maintained that adding curbs would not improve
safety, drainage (unless the owner incurred additional cost to drain
parking lot into street) or appearance (not in a residential area so
he feels unimportant) . He did concur that it would increase property
values , and therefore increase taxes .
Mr. Grant asked if the Board would make a decision as a result of the
public hearing. City Attorney explained that the public hearing, which
is not required, was held for the input to the Board. After the project
is completed, another public hearing is required.
E
236 -2- June 9, 1982
Mayor Shaw commented that the public hearing might result in a
resolution to consider authorizing the City Engineer to go ahead
in securing bids for the project.
City Engineer Cox explained that the curb would keep the water in the
street from draining onto the property owners which is a direct
advantage.
City Attorney Tavelli advised that the 50 percent assessed to the
property owner is not discretionary- -it is required by the City Charter;-
however, it is discretionary that the Council may defer payment , allow-
ing it to be spread over five years .
Mayor Shaw reported that Dr. Reuben Weiner, a property owner involved,
called him saying ,it was impossible for him to attend the hearing and
requesting delay until he could appear.
City Attorney Tavelli reported that Cornell University has spoken with
the Asst. City Attorney expressing concern over the cost. They are
still negotiating on the land swap with the City.
Resolution to Close Public Hearing
ByComm. Cleveland: Seconded by Comm. Varricchio
RESOLVED, That the public hearing to consider curb and gutter assess-
ments on W. Clinton Street be closed.
Carried Unanimously
COMMUNICATIONS :
Letter rom Michael J. Pichel Con behalf of Richard Healey and
Janet Hanna
Mayor Shaw presented the following letter to the Board:
"June 8 , 1982
_ Mr. Donald Kinsella
Supt . of Public Works
Dear Mr, Kinsella:
By this lette"r I apply on behalf of Richard Healey and Janet Hanna,
d/b/a Follow Your Nose Foods , for written consent to operate their
pushcart, vending food and drink in the public parks of the City of
Ithaca.
Mr. Healey and Ms . Hanna are duly licensed pursuant to Chapter 17 of
the Municipal Code, and hold a permit from the -Tompkins County Depart-
ment of Health for their food operation.
You will recall that I previously wrote to you requesting the rules
and regulations of the City of Ithaca, and of the Department of Public
Works with regard to vending in the public parks , and I received from
you, and from the City, only Chapter 241 of the Municipal Code .
I understand that there are no other rules or regulations other than
those contained in Chapter 241 . Although you have advised me that your
department intends to make some regulations . Also , I requested an
application for consent to vend in the parks , but you advised me that
there is no application, and a letter should be submitted. .
In view of the lack of any standards enacted by the legislative body
(The Common Council) or even any enacted by the Department of Public
Works , there is no basis whatsoever upon which application can be
denied, particularly in view of the position of the Mayor of the City
of Ithaca that Chapter 241 (in spite of provisions of Section 241 . 100)
is to be enforced by arrest and proceedings in the Criminal Court .
Our system of justice simply does not allow for the making up of penal
statutes , rules and regulations , as you go along.
i
i
-3- June 9, 1.982 2.37
"You have already advised me that the Department of Public Works has
issued some permits to others.
I would appreciate it if you would keep me advised as to rules and
regulations which may be enacted in the future.
Thank you.
Yours truly,
MICHAEL J. PICHEL"
Mayor Shaw referred Attorney Pichel ' s letter to the Streets , Facilities ,
Parks and Refuse Committee.
I
SUPERINTENDENT' S REPORT:
Computer Study
Supt Kinsella reported that he has been working with staff and.
meeting with a master' s student at Cornell and has distributed a
report on computerization for two applications in the Department of
(y) Public Works , namely, Office Manager and Transit Operations , He
expressed the hope that the Board had a chance to review that report .
He said he is negotiating with the author, Frank Conley, to include
Lli an expanded overview.
Q
CITY ENGINEER' S REPORT :
Six Mile Creek
City Engineer Cox presented an update on the status of Six Mile Creek
wall repair, including changes in the estimates and eligible and ii-j-
eligible portions of the project.
Discussion followed on the floor. City Engineer answered questions
of the Mayor and the Board.
REPORT OF COUNCIL LIAISON:
Traffic, Parking Problems on Hudson St .
Alderman Banfield reported that o-n--e---ol the aldermen in the Second Ward
expressed concern over the traffic problem on Hudson Street, and the
parking problem there during the construction on Aurora. Street . He
wondered if there. is some way of enforcing no parking on Hudson Street
between the hours of 8 A.M. and 5 or 6 P.M.
City Engineer Cox agreed to ask Traffic Engineer and the Police Dept.
to look at the situation and report their recommendation. back to
Alderman Banfield.
Intersection Farm and N. Tioga Streets
Alderman Banfield called attention to the serious traffic problem
at the intersection of Farm and North Tioga Streets . Two serious
accidents have occurred at that intersection in the past two days .
He asked that an immediate solution be sought. The problem has been
brought to the attention of the Board a couple of times in the past.
Resolution
By Comm. Schickel : Seconded by Comm. Varricchio
RESOLVED, That the problem of traffic at the intersection of Farm and
North Tioga Streets be referred to Traffic Engineer Gombas and the
Police Department through Supt. Kinsella; that they reexamine the
problem and recommend to the Traffic, Parking and Transit Committee
their findings . The Committe will review the findings and report to
the Board at its next meeting.
A vote on the resolution resulted as follows :
Ayes (4) - Sturtevant , Schickel , Varricchio, Walker
Nays (1) - Cleveland
Carried
i
238 -4- June 9, 1982
Mayor Shaw asked that Alderman Banfield be notified of all meetings
regarding this intersection so that he may attend.
WATER AND SEWER COMMITTEE :
Water Meter Bids
By Comm. Schickel : Seconded by Comm. Walker
WHEREAS, bids were received on June 3, 1982 , for supplying water
k meters as shown on bid return sheet ;
NOW, THEREFORE, BE IT RESOLVED, That the bids submitted by Rockwell ,
of Pittsburgh, and LeValley McLeod, of Elmira, be rejected because
they do not comply with the bid specifications as published, and
BE IT FURTHER RESOLVED, That the request for bids for supplying water
meters be returned to the Purchasing Department for rebidding accord-
ing to specifications .
Commissioner Schickel asked why the bids dial not meet specifications
and City Engineer Cox addressed the Board on the matter.
A vote on the resolution resulted as follows :
Carried Unanimously
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE :
Invoice- V. 'Giordano Construction $ Supply Corp.
By Comm. Varricchio: Seconded by Comm. Cleveland
RESOLVED, That an invoice from V. Giordano Construction $ Supply Corp. ,
as final payment for services performed in connection with *the City
s Hall Handicapped Ramp, be approved in the amount of $1 ,309. 50.
Carried Unanimously
Invoice--McFarland-Johnson Engineers , Inc.
By Comm. Varricchio: Seconded y Comm. Schickel
RESOLVED, That an invoice from McFarland-Johnson Engineers , Inc . , for
professional services in connection with North Tioga Street Bridge
fover Six Mile Creek, be approved in the amount of $3, 826 . 23.
Comm. Varricchio requested a report on the progress of the North Tioga
Street Bridge before the resolution was voted on.
City Engineer Cox said he was happy to report that the plans are nearly
complete for the bridge. He has a couple of copies of the plans in
his office and would be happy to show them to anyone who is interested
in looking. City Engineer Cox further said that he will ask for
authorization to let bids on the bridge project at the next meeting.
A vote on the resolution resulted as follows :
Carried Unanimously
Construction of Curbs and Gutters
y Comm. Varricchio : Seconded y Comm. Cleveland
WHEREAS, funds have been provided in the budget for the realignment
of the intersection of West Clinton and South Meadow Streets and the
reconstruction of West Clinton Street from South Meadow Street to the
Relief Channel , and
WHEREAS, construction of- curbs and gutters is necessary to do a. proper
job and to help relieve some long standing drainage problems;
NOW, THEREFORE, BE IT RESOLVED, That this Board directs the construction
of curb and gutter on West Clinton Street from South Meadow Street
westerly to the Flood Relief Channel in accordance with plans and
specifications developed by the City Engineer, and that 500 of the
I cost thereof be assessed against abutting property owners as provided
by law, and
BE IT FURTHER RESOLVED, That the .Department of, Public Works be
authorized to receive bids for said project .
-S- June 9, 19V39
Discussion followed on the floor and it was decided that in the best
interests of all parties involved, that the motion be tabled. for two
weeks for further negotiations with Cornell University, as well as
giving time to land owners to present their views .
Resolution
By Comm. Varricchio : Seconded by Comm. Cleveland
RESOLVED, That the motion to authorize the construction of curbs and
gutters on West Clinton Street from South Meadow Street westerly to
the Flood Relief Channel be tabled for a period of two weeks to allow
time for further negotiations .
Carried Unanimously
Bids_ for Sidewalk Construction
Comm. Varricchio reported that bids were received on June 3, 1.982 , for
the 1982 sidewalk construction season as shown on bid sheet.
Resolution
By Comm. Varricchio: Seconded by Comm. Schi.ckel
RESOLVED, That the contract for construction of sidewalks for the
1982 construction program, in accordance with the specifications
dated May 21, 1982, be awarded to Salotti Construction for the unit:
� prices shown on the bid sheet.
W Carried. Unanimously
Q Request for Vending Permit--Stephen J. Shippos
Q Comm. Varricchio stated that a request for a vending permit in Cass
Park had been received from Stephen J. Shippos . He said that inas-
much as he knows .nothing about this Shippos matter he would not make
a motion. Supt . Kinsella explained that Stephen J. Shippos has a
State Veteran' s Permit to vend any place in the State of New York
and that he had intended to issue a temporary permit until the matter
could be studied.
Mayor Shaw felt that the matter was similar to the one whereby Richard
Healey and Janet Hanna had requested a permit to operate theirs push-
cart in the City' s public parks and he stated that it deserves the
same treatment . Mayor Shaw would like the matter referred to the
Streets, Facilities, Parks and Refuse Committee and before any more
permits are approved that some rules and regulations be made . He
further stated that he does not agree with the statements in. Mr.
Pichel' s letter and that the City has every right and authority to
issue or not to issue a permit . Now is the time to develop such rules
and regulations inasmuch as there are a number of people wishing to
compete in pushcart or similar activities .
Supt. Kinsella has prepared and circulated for comments a draft of
rules and regulations , and the matter should be referred to Committee
as above stated.
Comm. Varricchio asked Supt . Kinsella to contact Attorney Pichel to
find- out what parks the "Follow Your Nose" pushcart would like to
operate in. Some areas are already covered and application should be
made for specific locations .
South Aurora Street Detours
City Engineer Cox state t at it is probably a, little trying to the
public to see so much of Aurora Street closed with only one of the two
contracts for this project presently. under way. He said it is hoped
that the second contractor will start working next week and then it
will be very obvious to the public why the entire street is closed .
The upper portion of Aurora Street from Morse Chain Company to the
south City line is now under construction, but the detour provides for
getting around Aurora and Prospect Streets intersection as well .
When the second contractor gets underway, the detour will be a lot
more meaningful to persons using it . Also, the detours are designed
for out-of-town traffic.
Further discussion was had concerning newspaper coverage of the detour
route. Mayor Shaw asked about providing maps showing the detours .
i
E
240 -6- June 9 , 1982
City Engineer Cox stated that maps have been provided to a number of
individuals, including major industries affected.
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Audit
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That bills audited and approved by the Finance_ Committee
as listed on Abstract No. 11 of the Department of Public Works General
Fund and on Abstract No. 11 of the Water and Sewer Fund, be approved
for payment, and
BE IT FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
It was noted that the Audit is available before the Board Meeting in
the Superintendent ' s Office if any of the Commissioners would like to
look it over.
Executive Session
By Comm. Walker* Seconded by Comm. Varricchio
RESOLVED, That the Board adjourn into Executive Session at the end
of the meeting to discuss a personnel matter.
Carried Unanimously
SPECIAL COMMITTEES:
Hy ropower Plant
Mayor Shaw mentioned that the Hydropower Plant Committee is no longer .
meeting. Comm. Walker is helping out in certain discussions concerning
this matter and the Planning and Development Committee of Common Council
has met a couple of times . The Mayor further -mentioned that the City
is negotiating and proceeding with a couple different procedures- ,
before the Federal Energy Regulatory Commission.
Conservation Advisory Commission
Mayor Shaw asked or a report from Clarence Cleveland, who is liaison
for this Commission. Comm. Cleveland stated that he has not been
notified of meetings and does not know much about what is going on at
the present time. Mayor Shaw asked Deputy Clerk Paolangeli if she
would send Comm. Cleveland Minutes of the last meeting and put his
name on the list to receive notification of meetings.
i
UNFINISHED BUSINESS:
Tow-a-'way--Dearbo rri Place
Comm. Sc is el brought to the attention of the Board that the persons
concerned with the tow-a-way on Dearborn Place complaint had been
present throughout the meeting and he felt that it would not he right
i
if some kind of action was not taken.
Supt . Kinsella reported that he had discussed the .complaint with the
working supervisor in charge of the Dearborn Place project. The
working supervisor informed Supt. Kinsella that he had personally gone
out on the morning of April 22nd,with an assistant , to close those
areas that were scheduled for cleanup on April 23rd. The -areas, in
question were posted between the hours of 5 : 30 and 7 : 00 A.M. the morning
of the 22nd of April and the cleanup work commenced the morning of ,
the 23rd of April , twenty-four hours or more after the initial post-
ing. Supt. Kinsella stated that he did not have information against
that statement and he so reported to Comm. Brown. At the present
time the matter is at stalemate since he has not had an opportunity
to talk to Comm. Brown and get her input in the matter. Supt. Kinsella,
asked that the complainants give him a couple more weeks .
-7- June 9, 190j
Mayor Shaw suggested that written documents from the complainant: , the
witnesses, the working supervisor who posted the signs and the
officer involved in the tow-a-way order, be presented to the Committee
of the Board who is responsible for making these decisions and. that
some action be taken after all the documentation is in.
Supt. Kinsella was asked to continue investigating this matter and
to make sure that the documentation needed is made available to Comm.
Brown, Chairman of the Committee involving the Dearborn. Place tow-a -
way complaint .
EXECUTIVE SESSION:
TFie Boar adjourned into Executive Session at 6 : 00 P.M, and. reconvened
in Regular Session at 6 : 25 P.M.
Resolution
Golf Course Manager—Compensation
By Comm. Schic el : Seconded by Comm. Cleveland.
RESOLVED, That compensation for the Golf Course Manager be s.et a-t:
Step 9 on the City of Ithaca 1982 Compensation Plan for employees
Cy) not covered by a union contract retroactive to January 1 , 1982 , and
N IT IS FURTHER RESOLVED, That the necessary funds be transferred. to
LJJ the Golf Course budget to reflect this change , and
Q
Q IT IS FURTHER RESOLVED, That a copy of this resolution be forwarded
to the Budget and Administration Committee for their nevi-ew, approval
and submittal to the Common Council for adoption..
A vote on the resolution resulted as follows :
Ayes (5) - Cleveland, Varricchio, Schickel ,
Sturtevant, Walker
Nay (1) - Mayor Shaw
Carried.
Meeting adjourned at 6 : 30 P.M.
i
alli.sta F. Paolangel ' , William R. Shaw, Ma.yax
Deputy. City Clerk
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
JUNE 9, 1982
1422 Michael Waldvogel A1710 25.00
1423 Bill Avramis A1710 25.00
1424 Ping Lei Wang A1710 416.88
1425 Ithaca City School Dist. A2300 391.97
858.85
APPROVED BY FINANCE COMMITTEE
t -
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK 243
Regular Meeting 4:00 P.M. June 23, 1982
PRESENT:
Mayor - Shaw
Commissioners (4) - Brown, Schickel, Sturtevant, Walker
OTHERS PRESENT.
Supt. of Pu lic Works - Kinsella
City Controller - Spano
Dep. Controller - Cafferillo
Dep. Clerk - Paolangeli
City Engineer - Cox
City Attorney - Tavelli
Asst. to Supt. - Dougherty
Aldermen - Banfield, Hoffman, Killeen
PLEDGE.OF ALLEGIANCE:
Mayor Shaw led all present in the Pledge of Allegiance to the American flag.
MINUTES:
By Comm. Walker: Seconded by Comm. Schickel
(Y) RESOLVED, That the minutes of the May 28, 1982 and Tune 9, 1982 meetings be
approved as recorded by the Deputy City Clerk.
Carried. Unanimously
PARKING, TRAFFIC AND TRANSIT C0"4ITTEE:
Q
Traffic Safety Study--Intersection Farm and N. Tioga Streets
At the June 9 meeting o t e Board the pro lem of traffic at the intersection.
of Farm and N. Tioga Streets was referred to Traffic Engineer Gombas and the Police
Dept. through Supt. Kinsella for reexamination of the problem and, iTecomriendation. to
the Traffic, Parking and Transit Committee.
Comm. Brown presented materials to the Board showing diagrams of the intersection.;
vehicle volume count by Traffic Engineer Gombas and report of accidents, Supt, Kinsella
supplemented her presentation with explanations of the materials,
Mr. Gombas report listed the following recommendations:
Short-term:
1. Do pavement striping, cross-walks, stop bars and. centerlines, using plastic
tape, as shown (3=5 year life of tape) .
2. Trim 12'-15' of tall hedge at N.W. corner to between. 30"-36" high. similarly,
trim hedge along Tioga St. the same height.
3. Remove 36'1 maple to open visibility to the north,
4. Remove 15" maple leaning into Tioga St. on the N.E. comer.
S. Have mailbox relocated (possibly just east of the N.E. crosswalk.)
6. Remove 48" maple ,on"tthe N.E. corner and relocate stop sigil to the proper
location only if the long-term recommendation is not accepted, or if not
contemplated for the near future.
7. Ve important: Remove, or relocate bus shelter further. south. (251±) in front
of 443; possibly on the property side of the Tioga St. sidewalk, near the
building.
8. Warning sign used for the Tioga St. bridge condition will come out when bridge
is rebuilt.
9. T.V. pole should be relocated further south, or the wires incorporated on. light
pole on the S.W. corner, thereby eliminating one pole.
10. 6' bush and sumac on the S.W.corner, on private property, should be trimmed
back.
I
244 -2- June 23, 1982
11. Lower leaves or branches of the two 12" maples on Farm St. on the S.W.
corner, leaning over the pavement, should also be clipped some to obtain
more overhead clearance and better view of the intersection approach and
the stop sign.
Long-term:
Build 6' wide corner aprons on the N.E. corner and the S.W. corner.
This scheme would, among other things, provide clear visibility of approaching
traffic on Tioga St. from both directions, for vehicles waiting to cross. It woulc
also provide more protection to vehicles trying to cross. It would command better
attention from drivers, by channelizing the approach lanes and placing the stop sigr
in full view.
It also Kould discourage illegal parking at the corners.
In addition, walking distances for pedestrians at the crosswalks would be considerably
reduced.
Discussion followed on the floor. Liaison Banfield commented on the recommendations
and indicated the ones he considered of high priority and in need of implementation
(1, 2. 3. S, 7, 8, 9..and 10)
Resolution
By Comm. Nrown: Seconded by Comm. Sturtevant
RESOLVED, That the Board directs implementation of the recommendations presented,
with the exception of. items concerning tree removal, on a phased basis, and then
reexamine the situation.
Amendment to Resolution
By Comm. S ckel: Seconded by Comm. Walker
RESOLVED, That the implementation of recommendations include the removal of the
36" maple on the N.W. corner (Item 3) .
A vote on the resolution resulted as follows:
Ayes (3) - Schickel, Walker, Shaw
Nays (2) - Sturtevant, Brown Carried
A vote on the main motion as amended resulted as follows:
Carried Unanimously
Liaison Banfield left the meeting at 4:30 p.m.
COM UNICATIONS:
Mayor Shaw presented the following letter received by the Superintendent from the
Tompkins Community Hospital administration.
i
"June 18, 1982
Mr. Donald Kinsella, Supt.
City Public Works
Dear Mr. Kinsella:
The hosptial is exploring the placement of a traffic light at the entrance of the
hospital grounds. The light will be activated approximately 3-4:30 p.m. weekdays and
in addition, require a certain amount of_cars to be in a cue. At other times the
light will be flashing.
The hospital in partnership with Tompkins County and Town of Ithaca will be purchas
the light and maintaining insurance coverage for its ongoing operation, but in addi m,
there is the ongoing maintenance needs. Since the city is the only available
maintenance, is it possible for the city to maintain the light on an ongoing basis at
a given charge?
If there are any further questions, please contact me at 274-4448.
i Sincerely,
r
Donald J. Schork
Asst. Hospital Administrator"
Mayor Shaw referred the request to the Parking, Traffic, and Transit Committee for
review and recommendation.
-3- June 23, 1.982 245
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Request for Reimbursement-o- —Towing iar e an Expungement
James Conboy, 20F Gaslight village, Lansing, N.Y. -reported that on April. 23, 1.982,
at 9:00 a.m. he parked his car on Dearborn Place near the corner. of Wycoff. He
noticed no signs prohibiting parking at that time. When. he returned. to get- the car
at approximately 7:00 p.m. it had been towed away. It was necessary for him to pay
$35.00 plus tax to Ryan's Garage in order to get his car back. The ticket he received
was marked 12:05 p.m. He requested reimbursement of towing charges and eaj)ungement
of the ticket.
Mayor Shaw noted that a Resolution covering a similar situation will be forthcoming
later in the meeting. He asked Mr. Conboy to supply the City Clerk's office with
a copy of the information he had presented and invited him to stay for the rema inder .
of the meeting to hear a resolution covering an almost identical situation.
Use of Pesticide Sevin
Daniel Ho an, 667 N. Tioga Street, Sth Ward Alderman, expressed concerti that the city
is spraying Pesticide Sevin for gypsy moth infestation. He felt there should have
been a greater effort made to notify the public prior to the spraying, and believes
this is an important policy decision which should have been. d.iscussed. i.n public
before action was taken. It has been a controversial issue in. the count), for the past
five years, and he thinks the city should have been more sensitive to the issue before
(y) acting.
N
Mr. Hoffman asked two questions: Should the City be spraying! How 3houl.d that:
decision be made and communicated:
Q Mr. Hoffman said he hopes the Board will find out whether it has a. specific policy
on the use of this type of chemical and notification of the public and examine this
policy to see if -it is adequate and invite public comment on. the policy and this specific
case.
Proposed Housing Project
Daniel Hoffman, 607 N. Tioga Street, Liaison, to Conservation,. (advisory Council,
informed the Baord that he learned at the meeting of CAC the previous week of a
proposed housing development to be located adjacent to the city water shed, approximately
300' from the lower city reservoir in Six Mile Creek, which could. house 300 residents.
Mr. Hoffman commented that this project could have a significant environmental. impact
on the city water shed and that an environmental impact statement should be prepared.
so the people in the city can be aware of the possible jmpli_cation.s.
Mr. Hoffman reported that the Conservation Advisory Council_ 13a.ssed, a. resolution
asking that an environmental impact statement be prepared, which is a. task of the
Town of Ithaca, and to be kept abreast of the issue.
Mayor Shaw referred the item concerning use of chemicals to the Streets, Faci.l.i.tiies,
Parks and Refuse Committee,
Mayor Shaw asked Supt. Kinsella who was present at the Con.servation. Advisory Council_
meeting to bring the Water and Sewer Committee up to date on. the proposed project
near the watershed.
STAFF REPORTS:
Handicapped Access-- Dewitt Block
City Engineer Cox called the Board's attention to some remaining blocks in the
downtown business district which are not readily accessible to the handicapped, in
particular the DeWitt Block.
Mayor Shaw referred the matter to the Streets, Facilities, Parks and Refuse Committee
to review the number of locations and cost and report back at the next BPW meeting.
WATER AND SLIVER CDEITTEE:
Application for Construction of Sewage Treatment Plant Outfall
By Comm. Sc ickel: Secon ed y Comm. Brown
j RESOLVED,That the superintendent be authorized to submit a Step III Aid Application
for the construciton of the Sewage Treatment Plant Outfall, Project C-36-1.095-3,
Construction Contracts No. 1 and 2.
At Mayor Shaw's request, City Engineer Cox ;summarized the Step III .application.
i Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
M
246 -4- June 23,. 1982
Bond Resolution -_-_ Pro ject C-36-1095-3
By Comm. Sc ickel: Seconded by Comm. Walker
RESOLVED, That the Common Council adopt the appropriate bond resolution in connection
with Project C-36-1095-3 in accordance with the details outlined in the June 17th
letter from the Chairman of the Special Joint Subcommittee.
Carried Unanimously
Deputy Clerk was asked to check Resolution regarding make-up of Joint Sub-Committee.
If Comm. Sturtevant is not automatically a member by virtue of her membership on the Water & Sewer Committee, the Mayor will formally appoint Comm. Sturtevant to the
Joint Sub-Committee.
Authorization -- Condemnation Proceedings
By Comm. S is el: Secon e by Comm. Walker
RESOLVED, That the City Attorney be authorized to initiate condemnation proceedings
necessary for the acquisition of the rights-of-way needed to construct Project
C-36-1095-3, and Construction Contracts Nos. 1 and 2, and
IT IS FURTHER RESOLVED, That the City Attorney continue negotiations for those
necessary rights-of-way.
Carried Unanimously
Bid for Re� lacement Sedan
Comm. Sc 'ccel rep' orted that one bid was -received on June 17th from William T.
Pritchard for a replacement Sedan (Vehicle #195) .
Resolution
By Comm. Schickel: Seconded by.Comm. Walker
RESOLVED, That the Bid be rejected as."not meeting specifications and that the bids
be relet after the new model year vehicles become available.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
fCarried Unanimously
Mayor Shaw asked City Engineer Cox to investigate the possibility of the police car
that is scheduled to be auctioned off meeting, or coming close to the specifications.
Invoices--Stearns & .Wheler
. By Comm. Schickel: ,'SecFnd6d by Comm. Walker
RESOLVED, That the following invoices from Stearns & Wheler for professional services
in connection with the design of additions and modifications at the Ithaca. Wastewater
Treatment Facility, be approved as follows:
- Drawings and Specifications $53,112.57
Permits 418.95
- Surveys 289.55
- Geotechnical services 463.06
- Regulatory review 1,272.73
- Preliminary pima of operations 148.31
- Value Engineering Studies 153.69
- Additional Value Engineer efforts 103.50
55,962.36
Carried Unanimously
Invoice--Stearns & Wheler
By Comm. Sc is el: Seconded by Comm. Walker
RESOLVED, That an invoice from Stearns $ Wheler for professional services in connec m
with the industrial pretreatment program be approved in the amount of $791.25
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Carried Unanimously
Executive Session
By Comm. Brown: Seconded by Comm. Walker
RESOLVED, That the Board convene in Executive Session at the end of the meeting to
discuss negotiations with Cornell University for purchase of a piece of property.
Carried Unanimously
June 23, 1982 2 4
Vendor Permits
Comm. Brown reported that the Superintendent of Public Works has requested
and received input and recommendations for the establishment of interim requirements
for all permits issued to vendors on City parks,
The Superintendent in consultation with the Parks Committee has issued two temporary
permits - one to Mr. Daniel Wells, 411 West Court Street, and one to Mr. Brad. Fox,
215 Center Street
Resolution
By Comm. Brown: Seconded by Comm. Sturtevant
RESOLVED, That these interim requirements be -adopted and implemented. immed.iately,and.
IT IS FURTHER RESOLVED, That permission be granted to the Superintendent to issue
one vending permit to Mr. Richard Healey and Janet Hanna D/B/A - "Follow Your Nose Foods,'
and one permit to Mr. Stephen J., Shippos to vend foodstuffs in those areas of City
parks as designated by the Superintendent, and
IT IS FURTHER RESOLVED, That a limit of a total of five(5) permits be established for
vending at City parks, which would include the permits issued by authorization of
this resolution.
Mayor Shaw commented that he had a request from the City Attorney w1ho would like to
comment on this resolution but his comments are related to litigation pending before
LA the City on the City's permit process. He has requested that because of t_ha.t pending
litigation he would like to discuss his comments in executive session,..
Q
Ekecutive.-Session.
By Comm. Walker: . Seconded by Comm. Schickel
RESOLVED, The Board adjourn into Executive Session to hear the comments of the City
Attorney as related to litigation regarding vending permits.
Carried Unanimously
The Baord adjourned into Executive Session at 5:10 p.m. and -reconvened in Regular
Session at 5:30 p.m
Comps. Brown and Sturtevant withdrew their resolution,
Resolution
By Comm. Brown: Seconded by Comm. Sturtevant
RESOLVED, That permission be granted to the Superintendent to issue one i;empora.ry
revocable vending permit to Mr. Richard Healey and Janet Hanna D/B/A - "Follow
Your Nose Foods, " and one temporary. revocable permit to Mr. Stephen J, hippos to
vend foodstuffs in those areas of Cass park as designated by the Superintendent, and
IT IS FURTHER RESOLVED, That a limit of a total of five(5) permits be established
for vending at City parks, which would include the permits issued by authori_za.tion
of this resolution.
Amendment to Resolution (second paragraph)
By Comm. Walker: Seconded by Comm. Schickel
IT IS FURTHER RESOLVER, "hat a limit of a total of five (S) permits be established
for vending at Cass Park, in areas prescribed by the Superintendent.
Carried Unanimously
City Attorney Tavelli advised that the record should show the specific areas designated
by the Superintendent.
Superintendent Kinsella designated the following areas: the east side of N.Y.S.
Rte. 89, starting at the entrance road just south of the swimming pool, extending
northerly through ball fields area to the present State Park.
A vote on the resolution, as amended, resulted as follows:
Carried Unanimously
Establishment of Public Hearing on Sidewalks
By Comm. Brown: Seconded y Comm. Sturtevant
WHEREAS, the annual sidewaldk inspection program has commenced for 1982; and
WHEREAS, second notices are required to be mailed by the Department: of Public Works
to delinquent owners of property regarding repair or replacement of� sidewalks;
E
248 4- June 23, 1982
IT IS RESOLVED, That August 11, 1982 at 4:00 p.m. be established as the date for a
public hearing on sidewalks, at which time the owners of property receiving a second
notice will be given an opportuntiy to show cause before this Board of Public Works why
the sidewalk abutting their premises should not be reparied by the City at the owners
expense and the expense thereof collected in accordance with Section 5.30 of the
City Charter.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
Acquisition of Property on East Seneca Street
Comm. Brown reported that Alderman Schuler has requested the Board of Public Works
to acquire a parcel of property that is available to the City from the Ithaca School
District which is located on East Seneca Street. The matter has been brought up for
discussion by the Planning and Development Committee of.Common Council who have
•expressed their support for this acquisition, and the Board has indicated to Alderman
Schuler that acquiring this green space will incur additional budgetary costs .for
operation and maintenance.
Resolution
By Coma. rohm: Seconded by Camera. Sturtevant
RESOLVED, That the Board of Public Works authorize the City Attorney to finalize
negotiations with the Ithaca Board of Education to acquire this property for the
sum_. of $1.00, and
IT IS FURTHER RESOLVED, That the Mayor be authorized to accept the necessary documents
as approved by the City Attorney for this acquisition.
A vote on the resolution resulted as follows:
Ayes (4) - Brown, Sturtevant, Schickel, Shaw
Nay (1) - Walker
Carried
Transfer of Funds
By Comm. Brown: Seconded by Comm. Sturtevant
RESOLVED, That the Common Council transfer $8,500 from Capital Account H-890-77, Other
Sewer Lines, to Account H--890-190, South Aurora Street and Prospect Street Improvements,
said cost to cover .construction of a sanitary sewer main which was part of the
construction contract recently let, but which funding for had not been contemplated in
the original project estimate.
Carried Unanimously
Invoice--V. Giordano Construction-and Supply Corp.
By Comm. Brown: Seconded by Comm. Sturtevant
RESOLVED, That an invoice from V. Giordano Construction and Supply Corp. , in the
amount of $6,791.32 for the general construction of the Cass Park Lobby Expansion
project be approved.
Discussion followed oi_i the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
Increase of Estimate--McFarland-Johnson Engineers, Inc.
Comm. Brown reported that a request has been received from McFarland-Johnson
Engineers, Inc. , to increase the estimate for engineering fees in connection with t
preliminary plans and contract documents for the N.Tioga Street Bridge replacements
from $25,200 to $29,900. It is their contention that much more detailed engineering
has been required for the surrounding area in order to increase the bridge clearance
over the stream.
Resolution
By Comm. Brown: Seconded by Comm. Walker
RESOLVED, That the request be approved.
Discussion followed on the floor.
-7- June 23, 1.98249
A vote on the resolution resulted as follows:
Ayes - 0
Nays - 5
Motion Defeated
Bids - N. Tioga Street Bridge
By Comm. Brown: Seconded by Comm. Walker
RESOLVED, That the construction plans and specifications for the replacements of the
N. Tioga Street Bridge be finalized and that bids for the work be advertised as soon
as possible.
Carried Unanimously
Award of Bid
Comm. Brown reported that one bid was received on June 10th for supplying Manhole
Adjustment Rings.
Resolution
By Comm. Brown Seconded by Comm. Walker
RESOLVED, That a purchase order for supplying Manhole Adjustment Rings be awarded.
to National Utility Products Company for their bid price of $45810.
(Y) Discussion followed on the floor. Comm. Walker asked for a report from the Purchasing
(\J Department regarding .the lack of bids on items. Supt. Kinsella and Mayor Shaw agreed.
Lii to talk to the Purchasing Agent concerning this.
A vote on the resolution resulted as follows.
Q Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRARION COMMITTEE:
Audit
By Convn. Walker: Seconded by Comm. Sturtevant
RESOLVED, That bills audited and approved by the Finance Committee, as listed on.
Abstract No. 12 of the Department of Public Works General Fund and on. Abstract No. 12
of the Water and Sewer Fund, be approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered..
Carried Unanimously
Amendment to Equipment List
By Comm. Walker: Seconded by Comm. Sturtevant
RESOLVED, That the Common Council amend its Equipment List to include one Safety Flame
Arrestor for the Sewage Treatment Plant, funding for which will; cQme' froin 1982 operating
funds and will not exceed $1,400, and
BE IT FURTHER RESOLVED, That funds be transferred from Account G8150-312 Equipment
Parts $ Supplies to Account G8150-250 Other Equipment.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
-� Carried Unanimously
PARKING,TRAFFIC AND TRANSIT COMMITTEE:
Tow-away Complaints--Dearborn Place, April 23, 1982
Comm. Brown reported tacit t e Superintendent of Pu is Works has completed interviews
with the two Streets Facilities employees.
It is the finding of this review:
1. That Dearborn Place was posted on the morning of April 22nd, between ifie hours
of 5:00 and 7:00 a.m. ;
2. That the work of cleaning the streets was conducted on April 23rd, including
Dearborn Place; and
3. That the street was adequately posted on the morning of April 23rd.
Resolution
By Comm. Brown: Seconded by Comm. Sturtevant
RESOLVED, That the requests for reimbursement and expungement of tickets be denied..
Carried Unanimously
r f
E
250 -E June 23, 1982
Mayor Shaw commented that our system is not working adequately. He urged the
Superintendent to continue to work with the Police Department in an effort to
improve the system.
EXECUTIVE SESSION:
The Board adjourned into Executive Session at 6:07 p.m. and reconvened in Regular
Session at 6:40 p.m.
STREETS FACILITIES, PARKS AND REFUSE COMMITTEE:
Intersection West Clinton and South Meadow Streets
By Comm. Brown: Seconded by Comm. Schickel
I*MREAS, funds have been provided in the budget for the realignment of the
intersection of West Clinton and South Meadow Streets and the reconstruction of
West Clinton Street from South Meadow Street to the Relief Channel, and
WHEREAS, construction of curbs and gutters is necessary to do a proper job and
to help relieve some long-standing drainage problems;
NOW, THEREFORE, BE IT RESOLVED, That this Board direct the construction* of curb
and gutter on West Clinton Street from South Meadow Street westerly- to the Flood
Relief Channel in accordance with plans and specifications developed by the City
Engineer, and that 50% of the cost thereof be assessed against abutting property
ownwers as provided by law, and
BE IT FURTHER RESOLVED, That the Department of Public Works be authorized. to
receive bids for said project.
Carried Unanimously
Acquisition of Land
By Comm. Brown: Seconded by Comm. Schickel
RESOLVED, That this Board of Public Works request Common Council's approval to
purchase the necessary land for a right-of-way for the construction of the West
Clinton Street Improvement Project by making available the surplus existing
right-of-way to the property owner, plus a purchase price not to exceed. $3,500.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 6:45 p.m.
Callzsta- F. Paolangeli, Dep. Cil3ff 51 a9R. aw, ayor
BOARD %' PUBLIC WORKS )1.10CEEDINGS
ACCOUNTS lei?t EI VH BO E
aWNE 23, 1-98Y
12489 Circle square. Co. G2122 30.51.
12490 .lames Y. Rider G2122 30.51.
12491 Cayuga Apts. , 'inc,, G2122 43.07
12492 Dottie L. Johnson F2144 12,22 G2122 811.5
12493 Ni cholas Ghacona F2144 9.9 x2122 6.61
12494 Barry Lutrin F2122 5.63
12495 James Dormad.y "F2144 108.60
j 12496 Charles Sprinkle F2142 136.78
12497 Travis & Travis F2141! 2579..03
12498 John L Cisne F21.44 122.15
1249p Cornell Universii-y G2120 28424+ 99
12500 City of Ithaca F8316-,30P 3&99 G8116--309 55.49
12501 City of Ithaca F8316-300 11374 G811.6-309 170.61
12502 City of Itbaca F'831.6-309 31897 G8116-309 478-46
12503 it3 of Ithaca F'8316-309 19.19 G8116-309 28.78
12504 City of Ithaca FR316-30� 127+.64 G8116-309 _1.911.96
Total. WaLfc c =°,768.36 Total Sewer 31189.1.4
APPRO)JED .BY £INP KCF COYNT'.wTEE
1426 Bill Avraml s P"I71.0 22_51 00,
1427 Travis & Travis A1710 20. (Y,
q 1428 Sally LPickert Si7i0 20�Gf!
1429 Paul Harris-McCartney & Tolls, Inc. A1.710 441„7';
1430 Bruno C, Crisallu A1710 47.3'.
1431 Orson Ledger A1.710 151 pIr
1432 Ruth Frank A-171.0 M
1433 Ruzika & Daley A1710 1.5. 0.:
1434 Marguret Landa)� P>%710 1.5. 0'
1435 Glenn Hubbell A1710
TOTAL 639' '
H
BOARD OF PUBLIC WORKS PROCEEDINGS 251
CITY OF ITHACA, NEW YORK
Regular Meeting 4: OO'P.M. July 14 , 1.982
PRESENT:
Mayor - Shaw
Commissioners (4) - Brown, Schickel , Sturtevant, Walker
OTHERS PRESENT :
City Controller - Spano
City Attorney - Tavelli
Dep. Clerk - Paolangeli
Asst . to Supt. - Dougherty
Purchasing Agent - Clynes
Supt. of Public Works - Kinsella
Alderman - Clynes (Acting Liaison for Banfield)
PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the Ameri.ca.n
flag.
MINUTES:
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That the minutes of the June 23, 1982 meeting be appi-owed
(� as recorded by the Deputy City Clerk.
Carried Unanimously
CITY ATTORNEY'S REPORT:
Executive 'Session
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That the Board adjourn into Executive Session at the end
of the meeting to discuss W. Clinton Street. acquisition.
Carried Unanimously
CITY CONTROLLER'S REPORT :
City Controller Spano requested, in the event of lack of quorums
that the chairman of the Finance Committee be authorized to review
and approve the bills for payment .
Resolution
By Comm. Walker: Seconded by Comm. Sturtevant
RESOLVED, That the Board authorizes the chairman of the Finance
Committee to approve bills submitted for payment if a quorum does
not exist.
Carried Unanimously
SUPERINTENDENT ' S REPORT :
Supt. Kinsella reported that he has received a copy of the Commons
Advisory Board' s recommendations and approved regulations for permit
applications for vending on the Commons . He commented that in the
near future he will summarize his recommendations to the Board in a.
letter, for adoption for issuance of park vending permits by the
Board.
STAFF REPORTS:
Asst . to Supt. Dougherty reported that the suggestions for improving
traffic safety at the intersection of Farm. and N. Tioga Streets are
being carried out: the large tree at the northwest corner has been
removed, the Post Office has taken out the mail box, the trees
approaching stop signs on either side have been trimmed, the T.V.
company has been notified to remove their pole on the southwest
corner and they have agreed to do it , the neighbors have been
contacted in regard to trimming their shrubs and some of them have
already complied, and the bus shelter has been removed.
Southside Center Maintenance
Asst . to Supt . Dougherty requested the Board to provide guidance or
policy decisions with respect to what is expected of the department
as maintenance of the building.
Discussion followed on the floor. Mayor Shaw asked the Finance
Committee to study the matter when proposing the budget for 1983.
M
252 2- July 14 , 1982
Aurora Street Repairs
Supt . Kinsella reported that the repairs to the Aurora Street inter-
section are progressing; however , there is a problem with parking in
the 100 block of Hudson Street due to the increase of traffic on that
street while the work is being done . He has met with Alderman Holman
on the matter and they are reviewing possible solutions to the problem.
COUNCIL LIAISON:
Alderman Clynes who is acting as liaison in place of Alderman Ba.nfield,
asked what her role will be. She was informed that she is expected tc
report to both the Board and Council on action taken and information
concerning issues .
WATER AND SEWER COMMITTEE :
Water Meter Contract Awards
Comm. Schickel' reported that bids were received for supplying water
meters .
Resolution
By Comm. Schickel : Seconded by Comm. Brown
RESOLVED, That the contract for supplying water meters in accordance
with specifications and the bid opening of July 8 , 1982 , be awarded as
follows : Items 1 through 3 to Neptune Company, and Items 4 through 7
to Badger Co.
Carried Unanimously
STREETS FACILITIES, PARKS AND REFUSE COIP4ITTEE :
Amen tent 'to 1982 Equipment 'List
By Comm. Brown: Seconded by Comm. Schickel
RESOLVED, That the Board request the Common Council to amend the 1982
equipment list for the Streets and Facilities Division to include one
topping - chain saw, and that $2S0 be transferred from Account A7112-250
to Account A7111-250 to cover the purchase of this chain saw.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Farmers ' Market
Comm. Brown reported that the superintendent has given permission to
the Tthaca Farmers ' Market to operate at the DeWitt Park location on
Wednesdays from 9 a.m, to 1 p.m. under the same terms and conditions
as existed in 1981. Necessary insurance documents covering their
operations in DeWitt Park and Taughannock Boulevard have been received.
Resolution
By Comm. Brown: Seconded by Comm. Sturtevant :
RESOLVED, That the Board approve this action taken by the superintendent
authorizing the operation of the Ithaca Farmers ' Market in the DeWitt
Park area.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Requisition for Payment
By Comm. Brown: Seconded ,by Comm. Sturtevant
RESOLVED, That requisition No. 1 from Salotti Construction for
services in connection with the City's sidewalk construction program,
be approved in the amount of $3, 892 . 49 .
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 13 of the Dept . of Public Works , General
Fund, and on Abstract No . 13 of the Water and Sewer Fund, be approved
for payment.
i
-3- July 14, I.O82 253
IT IS FURTHER RESOLVED, That bills receivable be approved. an.d. ordered_
rendered.
Carried. Unanimously
Mayor Shaw asked Comm. Walker about transportation policy for public
employees . Comm. Walker will look into the matter,
PARKING, TRAFFIC AND TRANSIT COMMITTEE :
Parking Problems
Comm. Brown reported that a meeting had been held the previous week
by staff, Police Department representatives and some d.own.town. merchants
to discuss parking problems .
Parade Permits
. Mayor Shaw called attention to the need for parade route options in.
connection with parade permits . The Parking, Traffic and. Transit
Committee will look into the matter.
REPORT OF SPECIAL COMMITTEES:
Mayor Shaw spoke of the role of BPW .Liaisons to other committees .
()7) He may ask the Charter and Ordinance Committee to look at the possi-
bility of making BPW Liaisons ex-officio members of committees and.
(Y) boards so that they will receive minutes and communications without.
(� being voting members . In this way they could attend meetings when
W pertinent matters were being discussed without the necessity of
attending all meetings .
Q Hydropower Committee
Mayor Shaw reported that the city is considering a number of options--
including the option of ownership, and has before it the recommendation.
to hire an engineer to put together a study to include the feasibility
of the city doing it.
OLD BUSINESS :
Salting Program
Mayor Shaw asked Supt. Kinsella about the salting program. discussed
at the Conservation Advisory Council . Supt. Kinsella is still
planning to conduct a Salting Seminar in the Fall . Deputy Clerk
Paolangeli will send minutes of CAC meeting to Supt . Kinsella. and
Jack Dougherty. CAC is in agreement .with the amount of salt being
used on roads , as reflected in the minutes ,
Forest Home Drive
Mayor Shaw discussed ownership and maintenance of Forest .Home Drive--
the road is in bad state of disrepair. The City Attorney and City
Engineer are researching the matter to try to discover who legally
owns the road but their work is not completed..
The Board gave permission to the Mayor .to sign an agreement with
Cornell University for signs and repair of the road in conjunction
with Cornell. The City Attorney will continue his research to determine
legal responsibility for the road.
Executive Session
The meeting adjourned into Executive Session at 5 : 15 p .m. and reconvened
in Regular Session at 5 : 40 p.m.
Resolution
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, The Board authorizes City Attorney Tavelli to continue
negotiations with Cornell University for the acquisition of lands for
a right-of-way in regard to the W. Clinton Street relocation project ,
and
BE IT FURTHER RESOLVED, That the City Attorney is authorized to
negotiate for said lands in consideration of a dollar amount up to
$3, 500 and exchange of portions of the existing right-of-way lands
presently owned by the City.
Carried Unanimously
F
254 - 4- July 14, 1982
ADJOURNMENT :
On a motion the meeting adjourned at 5 :45 p.m.
Callista F. Paolangeli , Dep. ity Cleric William R. Shaw, Mayor
i
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
JULY 14, 1982
12505 Town of Newfield F2378 23.23
12506 Amer. Southern Tier TreeF2142 10.00
12507 J & S Enterprises F2142 50.00
12508 A. J. Eckert F2144 1854.00 G2122 374.12
12508 A. J. Eckert d/.7� 269.F2
12509 Joseph 0. Ciaschi F2144 21.00 G2122 14.00
12510 Joseph 0. Ciaschi F2144 130.52 G2122 83.68
12511 Forest City Lodge-181 F2144 270. 25
12512 Forest City Lodge-181 F2144 126.32
12513 Ralph P. Varn G2122 54.53
12514 James H. Corrington F2142 34.38
TOTAL $ 2519.70 TOTAL T95.-4-5---
GRAND TOTAL $3315.85
APPROVE BY FINANCE COMMITTEE
1436 Bill & Maria Avramis A1710 25.00
1437 James W. Carey A1710 25.00
1438 J. Dennis A1710 20.00
1439 Frank Flannery A1710 25.00
1440 Eden S1egr A1710 25.00
1441 Ping Wing Wang A1710 25.00
1442 James Gardner A1710 25.00
1443 Bill Avramis A1710 25.00
1444 Jeffrey T. McClure A1710 25.00
1445 Carl Carpenter A1710 25.00
TOTAL 245.00
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
JULY 23, 1982
12515 A. J. Eckert Co F2144 =174.11
12516 Tioga & Buffalo Bldg. G2122 333.83
12517 City of Ithaca F2801 3062.53
12518 Morse Chain Co. G2120 175.00
12519 Town of Ithaca G2374 286.70
12520 Dryden Sewer Dist # 2 G2374 703.20
12521 Town of Ithaca G2374 130.42
12522 Town of Ithaca G2374 399.58
12523 Town of Ithaca G2374 235.35
12524 Town of Ithaca G2374 140.62
12525 Town of Ithaca G2374 103.02
12526 Town of Ithaca G2374 103.35
12527 US Dept of Ag. G2120 978.25
12528 City of Ithaca F8316-309 40.31 G8116-309 60.47
12529 City of Ithaca F8316-309 146.05 G8116-309 219.08
12530 City of Ithaca F8316-309 381.65 G8116-309 572.48
12531 City of Ithaca F8316-309 36.51 G8116-309 54.77
12532 City of Ithaca F8316-309 1459.02 G8116-309 2188.53
TOTAL WR 5296.18 TOTAL SR 6684.65
GRAND TOTAL $11,980.83
APPROVED BY FINANCE COMMITTEE
1446 J. Dennis A1710 20.00
1447 Thomas & Susan Condon A1710 15.00
1448 Raymond & Scharlie Handlan A1710 25.00
1449 William Holdheim A1710 25.00
1450 Kyu Lee A1710 25.00
1451 Sally Schultz A1710 15.00
1452 George Lambrou A1710 25.00
1453 R H P Inc. A1710 25.00
1454 Mark Haag A1710 25.00
1455 Jason Fane A1710 25.00
TOTAL 225.00
BOARD OF PUBLIC WORKS PROCEEDINGS 255
CITY OF ITHACA, NEW YORK
Postponed Regular Meeting 4: 00 P.M. August 5 , 1982
PRESENT:
Mayor - Shaw
Commissioners (6) - Brown, Gutenberger, Schickel , Stone, Sturtevant,
Walker
OTHERS PRESENT:
Supt, of Public Works - Kinsella
Dep. City Clerk - Paolangeli
City Engineer - Cox
Dep. City Controller - Cafferillo
Aldermen - Clynes , Hoffman
Transit Supervisor - Carpenter
Purchasing Agent - Clynes
PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the American
flag.
G) MINUTES:
(y) By Comm. Schickel : Seconded by Comm. Walker
N RESOLVED, That the minutes of the July 14, 1982 meeting be approved.
bi as recorded by the Deputy City Clerk.
Q Carried. Unanimously
Q INTRODUCTIONS:
Mayor Shaw introduced the recently-appointed members of the Board: -
John Gutenberger, Charlotte Stone and Dorothy Sturtevant. He also
introduced Acting Liaison Margo Clynes who is substituting temporarily
for David Banfield as Council Liaison.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Alderman Hoffman reported having received a number of comments in his
neighborhood about the work being done on sidewalks . Mayor. Shaw
commented that this item would be handled later in the agenda..
REPORT OF CITY ATTORNEY:
Mayor Shaw reported that City Attorney Tavelli would arrive at the
meeting later, having been excused to attend a meeting ii-i the
City Judge ' s Chambers .
Mayor Shaw reported on negotiations with U-Fair who have agreed to the
terms of the offer made them by the City to buy .a strip of land for
an exchange plus $3, 500 . Attorneys for both sides are working on the
matter and Cornell University is preparing the deed. for the land .
STAFF REPORTS:
City Engineer Cox reported that bids were received on. the Six Mile
Creek wall repairs by the Soil Conservation Service . Mr. Cox
reviewed the bids , and after the Soil Conservation Service completes
their review, they will award the contract to low bidder . The
estimate for the work was in excess of $1 . 2 million; the apparent
low bid was under $1 million. The city' s portion of the cost is
within its budget of $276, 000.
Mayor Shaw asked Mr. Cox to prepare a one-page summary for the
information of the Board.
City Attorney Tavelli arrived at the meeting at 4: 20 p .m.
City Attorney Tavelli informed the Board that the Pushcart Case ha.d.
been adjourned for three weeks .
City Attorney Tavelli requested that the Board look at a proposed
contract from the county whereby the city would install meters and
manage a portion of the county parking lot adjacent to the Court
House. The proposal was made in March 1979 , but the work has never
been carried out.
Mayor Shaw referred the matter to the Parking, Traffic and Transit
Committee; Supt . Kinsella will obtain more information for the
committee .
F
256 -2- August 5 , 1982
WATER AND SEWER COMMITTEE:
Award of Bid- -Sludge Collector Chain
Commissioner Schickel reported that bids were received on July 22 , 1982
for supplying a sludge collector chain for use at the sewage treatment
plant.
Resolution
By Comm. chickel : Seconded by Comm. Walker
RESOLVED, That the purchase order for the sludge collector chain be
awarded to the low bidder, F.M.C. Corp. for their bid of $20 ,848 .
Carried Unanimously
Request for Payment--Stearns $ Wheler
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED , That a payment requisition from Stearns $ Wheler for services ,
in connection with the Industrial Pretreatment Program, be approved
in the amount of $1 , 400 . 32 .
Carried Unanimously
Request for Payment--Ewell W. Finley, P.C.
By Comm. Schickel: Seconded by Comm. Brown
RESOLVED, That. a payment requisition from Ewell W. Finley, P.C. for
professional services in connection with the design of the wastewater
treatment plant, value engineering services , be approved in the amount
of $28,452 . 04 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Request for Payment--Stearns & Wheler
By Comm. Schickel: Secon e by Comm. Walker
.RESOLVED, That the following payment requisitions from Stearns & Wheler
for services in connection with the design of additions and modifica-
tions to the wastewater treatment plant, be approved:
- Drawings and specifications . . $57 ,057. 20
- Additional value engineering studies . 4, 566. 73
- Minority Business Enterprise program . . . . 894. 90
- Regulatory review. . . 992. 90
-Step III aid application . . . . . . . . . 1 ,648. 91
- Geotechnical services . . . . . . . . . . . 1,477. 85
- Value Engineering studies . . . . . . . . . . . 109. 30
Discussion followed on the floor.
A 'vote on the resolution resulted as follows :
Carried Unanimously
Sewage Treatment Plant
Mayor Shaw requested an update on the sewage treatment plant . City
Engineer Cox reported that the application had been filed well ahead
of the deadline; however, in his last conversations with the State,
he learned they would not be .reviewing any applications at that time.
He hopes to have a clearer picture after next week when he will be
meeting with people from the State .
Mayor Shaw asked about new developments and Mr. Cox replied that
he is in the process of searching for a staff person to work in that
area part time , to aid in the administration of the project . The
position will be part of the project .
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE:
Request or Payment--O'Brien & Gere sneers
By Comm. Brown: Seconded by Comm. Schickel
RESOLVED, That a payment requisition from O'Brien & Gere Engineers
for design services through May 1982, in connection with Six Mile
Creek flood wall repairs , be approved in the amount of $1 , 855 . 03.
Carried Unanimously
i
i �_
-3- August 5 , 1.9257
Request for Payment--O'Brien & Gere Engineers
By Comm. Brown: —Scold by Comm. Sc is el
RESOLVED, That a payment requisition from O'Brien & Ger.e Engineers
for engineering services through June, , 1982, in connection. with Six
Mile Creek flood wall repairs, be approved in the amount of $2, 698 . 48 .
Carried Unanimously
Cass Park Lobby Expansion Project
Comm. Brown reported that the Cass Park Lobby Expansion. project: which
involved one contract for architectural services and four contracts
for construction, was begun with practically no contingency funds .
During the course of construction one change order was approved in.
the amount of $639 for several variations from the eI_ectr.i_ca.l, speci-
fications , which could not have been contemplated during design.
That represents a construction cost over-run of 0. 4% . Likewise , there
was $450 in architectural reimbursements as provided for in their
contract which was not budgeted for.
Resolution
By Comm. Brown: Seconded by Comm. Walker
RESOLVED, That in order to provide the necessary additional funds for
CT) the Lobby Expansion account H890-192, the Common Council be requested
( ) to provide an additional $1 ,000 to said account transferring the funds
from A7182-419, Cass .Park Property Maintenance account.
W Discussion followed on the floor..
Q
Q A vote on the resolution resulted as follows :
Carried Unanimously
Request for Payment- -McFarland-Johnson Engineers , Inc.
By Comm. Brown: Seconded by Comm. Sc ickel
RESOLVED, That a payment requisition from McFarland-.Johnson. Engineers ,
Inc. for professional services , in connection with the North Tioga.
Street Bridge replacement, be approved in the amount of $4, 583. 67.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Award of Bid- -North Tioga Street Bridge
Comm. Brown reported that bids were received on. July 22 , 1982 for the
North Tioga Street Bridge replacement.
Resoliiti on
By Comm. Brown: Seconded by Comm. Schickel
WHEREAS, the Common Council has approved the appropriation of an addi-
tional $80 ,000 for this project in order to cover the increased. con-
struction costs represented by these bids ;
RESOLVED, That the contract for the replacement of the North Tioga
Street Bridge be awarded to the low bidder, Chemung Contractors , in.
accordance with their bid of $279 , 021 . 60.
Discussion followed on the floor.
Mayor Shaw requested a meeting with the contractor to discuss cost
of various items and to determine whether there are places in the
contract where costs can be reduced.
Amendment to Resolution
By Comm. Guten erger: Seconded by Comm. Walker
RESOLVED, That the item of lighting wiring for the decorative lamps
be deleted from the contract.
Discussion followed on the floor.
A vote on the amendment resulted as follows :
Carried Unanimously
i
M
258 - 4- August 5 , 1982
A vote on the amended main motion resulted as follows :
Carried Unanimously
Engineering Services- -N. Tioga Street Bridge
By Comm. Brown: Seconded by Comm. Gutenberger
RESOLVED, That a proposal dated July 7, 1982 , from McFarland-Johnson
Engineers , Inc. for engineering services during construction of the
North Tioga Street Bridge at an estimated cost of $3, 700 , be accepted.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Lease of GIAC office space
Comm. Brown reported that Mr. Charles Tianning , Director of the
Greater Ithaca Activities Center, has coordinated through the Youth
Bureau discussions on leasing a portion of the GIAC office space
to the Economic Opportunity Commission of Tompkins County.
Resolution
By Comm. Brown: Seconded by Comm. Walker
RESOLVED, That the Board authorize the Mayor to execute this agreement
subject to the review and approval of fees and conditions of the lease
by the City Attorney.
Discussion followed on the floor. Supt. Kinsella provided the Board
with background information. Mr. Manning answered questions of the
Board.
A vote on the resolution resulted as follows :
Carried Unanimously
Letter from McFarland-Johnson Engineers , Inc.
Comm. Brown referred to a letter from McFarland-Johnson Engineers ,
Inc. dated July 7 , 1982 , further explaining their request for
engineering fees in excess of their November 12 , 1981 estimate of
said fees .
Discussion followed on the floor. Comm. Walker commented on the
request for maximum bridge clearance at the beginning of the design
period.
Comm. Walker left the meeting at 5 : 25 p.m.
Discussion continued. City Engineer Cox and Supt. Kinsella commented
on their understanding of the engineering fees .
Mayor Shaw referred the matter to the Streets , Facilities , Parks and
Refuse Committee for review and return to the Board.
Request for Payment--E. E. Root & Sons , Inc.
By Comm. Brown: Seconded by Comm. Schickel
RESOLVED, That a payment requisition from E. E. Root & Sons , Inc.
for services in connection with the South Aurora/Prospect Street
intersection, be approved in the amount of $50 ,645. 72 .
Discussion followed on the floor. City Engineer Cox reported that the,,,
contractor had requested an extension of 45 days which had not been
granted. The work is behind schedule and he felt that something less
might be granted.
Mayor Shaw requested a report by the August 11th meeting of the Board
on the status of the project .
A vote on the resolution resulted as follows :
Carried Unanimously
-S- August 5, 1.982259
Request for Pa ment- -Salotti Construction, Inc.
By Comm. Brown: Seconded by Comm. Schickel
RESOLVED, That a payment requisition from Salotti Construction , Inc.
for services in connection with the City' s sidewalk program which
was approved by the Finance Committee on July 29, 1982, be approved
by this Board for payment in the amount of $5 , 193. 79.
Carried Unanimously
At Mayor Shaw' s request, Supt. Kinsella explained,, with aid of the
chalkboard, the sidewalk replacement program. Mayor Shaw explained
the program with regard to curb cuts for the handicapped.
Request for Payment- -Stephnick Roofing, Inc.
By Comm. Brown: Seconded by Comm. Sturtevant
RESOLVED, That a payment requisition from Stephnick Roofing, Inc.
for the balance due in connection with the re-roofing of City Hall ,
which was approved by the Finance Committee on July 28 , 1932 , be
approved by this Board for payment in the amount of $500 .
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION CO14MITTEE :
� Au it
By Comm. Schickel , Seconded by Comm. Sturtevant
N RESOLVED, That bills audited and approved .by the Finance Committee ,
LIJ as listed on Abstract No.. 14 of the General Fund accounts of the
Department. of Public Works , and on Abstract No. 14 of the Water and.
Q Sewer Fund, be approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Promotions—Engineering and Utilities Division
By Comm. Schickel : Seconded by Comm. Brown
RESOLVED, That Ronald Gustafson of the Engineering & Utilities Division
be promoted to Sewage Treatment- Plant Operator at a salary of $11 , 844
per year, effective July 18, 1982 .
Carried Unanimously
By Comm. Schickel: Seconded by Comm. Brown
RESOLVED, That Frank Eggleston of the Engineering & Utilities Division.
be promoted to Sewage Treatment Plant Operator at a salary of $10 , 951
per year, effective July 18, 1982.
Carried Unanimously
Appointment
By Comm. Schickel : Seconded by Comm. Sturtevant
RESOLVED, That Robert K. Sherman be appointed to the position of
Water Treatment Plant Operator Trainee at a salary of $9 ,585 per year,
effective August 9 , 1982.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Retirement
The City Engineer reported that Joseph Zavaski of the Engineering &
Utilities Division retired effective July 31 , 1982 . Joe was a Motor
Equipment Operator with the division who had joined the City in 1958.
Resolution
By Comm. Schickel: Seconded by Comm. Sturtevant
RESOLVED, That the Board of Public Works note that Joseph Zavaski who
retired from the Engineering & Utilities Division on July 31 , 1982
will be sorely missed, and the Board wishes him all the best luck in
his retirement.
Carried Unanimously
h
260 _.�- August 5, 1982
PARKING,:' TTLIFFIC AN. TRANSIT COPPIITTEE:
Ithaca Transit System Report of Operations
Comm. Brown called attention to the Transit System Report of Operations
for the second quarter of 1982 which was received with the agenda.
NEW COMMITTEE ASSIGNMENTS:
Mayor Shaw reported the following new committee assignments :
Chair V. Chair Member
Water and Sewer
Schickel Walker Sturtevant
Streets , Facilities , Parks and Refuse
Gutenberger Stone Brown
Finance , Personnel and Administration
Walker Stone Schickel
Parking, Traffic and Transit
Brown Sturtevant Gutenberger
Liaison to Planning & Development Board Lucy Brown
Liaison to Commons Advisory Board Charlotte Stone (tentative)
Liaison to Conservation Advisory Board Charlotte Stone (tentative)
Liaison to Hydropower Commission Dorothy Sturtevant (tentative)
Forest Home Drive
Acting Liaison Clynes asked for an update on the Forest Home Drive road
problem. Mayor Shaw responded that he had authorized spending one- *^
half of the cost ($650) of repairing the road after executing a
contract with Cornell University. The City Attorney and Cornell
University legal staff will continue the investigation of ownership
of the road. Supt. Kinsella requested participation in the talks .
Parking on Stewart Avenue
Acting Liaison Clynes asked if parking is still allowed on both
sides of the road at Stewart Park. Supt. Kinsella responded that
Jack Dougherty resolved the matter by removing the picnic tables and
charcoal grilles from alongside the road and relocating them in the
park. .Mayor Shaw commented that if this doesn't resolve the problem,
the Board will consider changing the parking structure there .
ADJOURNMENT:
On a motion the meeting adjourned at 6: 20 p .m.
4Callista F, aolangeli , D City✓Clerk William R. Shaw, Mayor
261
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4 :00 P.M. August 11 , 1.982
PRESENT:
Mayor Shaw
Commissioners (5) - Gutenberger, Schickel , Stone, Sturtevant, Walker
ABSENT:
Commissioner (1) ° .Brown
Liaison - excused from meeting, out of Town for business
OTHERS PRESENT:
City Controller - Spano
Supt. of Public Works - Kinsella
Dep. Clerk P Paolangeli
Dep. Controller _. Cafferillo
Asst. to Supt. of Public Works - Dougherty
City Attorney - Tavelli
Alderman (3) - Clynes , Schuler, Holman
Co Asst. City Engineer - Barber
(v Purchasing Agent - Clynes
W City Engineer - Cox
Q
Q PLEDGE OF ALLEGIANCE :
Mayor Shaw led all present in the Pledge of Allegiance to the
American flag.
MINUTES:
The Minutes from the Postponed August 5, 1982 meeting were not
distributed in time for approval .
SPECIAL ORDER OF BUSINESS:
Sidewalk Repairs
Resolution to Open Public Hearin
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the Public Hearing to consider sidewalk repairs be
opened.
Carried Unanimously
Mrs . Alice Sherwood, 122 Farm Street, spoke to the Board concerning
the sidewalk on her property.
Resolution to Close Public Hearing
By Comm. Stone : Seconded by Comm. Walker
RESOLVED, That the Public Hearing to consider sidewalk repairs be
closed.
Carried Unanimously
Streets , Facilities , Parks & Refuse Committee
Sidewalk Repairs
By Comm. Gutenberger: Seconded by Comm. Walker
WHEREAS, a public hearing as required by the City Charter has been
held on this 11th day of August, 1982 , to afford property owners an
opportunity to show cause why they have not complied with a final
notice to have their sidewalks repaired, and
WHEREAS, ten (10) property owners served with final notice have failed
to comply;
NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized
to cause the repair of said sidewalks as reported to the Board at the
beginning of this meeting, and upon completion of such repair, certify
the cost thereof to this Board for levy against the respective proper-
ties as provided by the City Charter.
` 262 -2- August 11, 1.982
Amendment to Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the main resolution e amended to delete Item 3, 313
E. Court Street, and Item 9 , 109 W: Utica Street , from the list of
defective sidewalks to be repaired by the City at the owners ' expense
Carried Unanimously
A vote on the amended main resolution resulted as follows :
Ayes (4) - Schickel , Stone , Walker, Shaw
Abstention (1) - Gutenberger
Absent (2) - Brown, Sturtevant
Carried.
Comm. Sturtevant arrived at the meeting at 4 : 20 P <M.
COMMUNICATIONS:
Mayor Shaw called attention to a letter to the Board dated August
1982 , from Mr. Augustus Baldini for additional street lights in the
vicinity of 515 Chestnut Street. He referred the matter to the
Streets , Facilities, Parks and Refuse Committee ,
SUPERINTENDENT' S REPORT:
Supt. Kinsella reported that he had approved the request from the
NYSDoT for Bernard Carpenter to become part of the Training Material
Review Committee which will provide clearing house work for the DoT of
small and large transit operators in the State .
REPORT OF COUNCIL LIAISON:
Acting Liaison Clynes requested information concerning the service
by the Department of Public Works of Fire Department equipment .
Mayor Shaw asked Supt. Kinsella to furnish Aldermen Clynes and Holman,
and other Aldermen desiring the information, copies of the correspond-
ence between the DPW and the Fire Chief and Police Chief.
WATER AND SEWER COMMITTEE:
Hydraulic Sewer Cleaner- -Award of Contract
Comm. Schickel reported that bids were received on August 5 , 1982 , for
supplying a hydraulic sewer cleaner .
Resolution
By Comm. Schickel : Seconded by Comm. Sturtevant
RESOLVED, That the contract for supplying a hydraulic sewer cleaner
in accordance with the specifications , be awarded to W. M. Roberts ,
Cazerovia, N. Y. , for their bid of $24 ,444 . 00 , it being the lowest
bid meeting the specifications .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
STREETS , FACILITIES, PARKS & REFUSE COMMITTEE :
Status Report- -Six Mile Creek Wall Repair
City Engineer Cox answered questions of the Board pertaining to a
status report prepared by him for information of the Board. Project
should be started in near future and completed in 1982 .
Mr. Cox explained that a portion of the Woolworth Parking Lot will
have to be cordoned off during construction.
-3- August 11 , 19863
South Aurora/Prospect Streets Intersection Report
Comm. Gutenberger reported that the reconstruction project at this
intersection has experienced start-up delays and, therefore , it is
estimated that the completion of the project will not be realized.
until after the first week in September. The Superintendent has met
with the S & F Committee and is taking the necessary steps to advise
the media, Chamber of Commerce and Ithaca College regarding the
continued construction duration. City Engineer Cox reported. that it
is hoped the traffic will be back on the street by the 27th of August.
Comm. Stone suggested that information be given to all newspapers ,
including the Ithacan, radio stations , etc. , alerting the public of
the problem.
Alderman Holman requested that signage be placed. on E. State Street,
and possibly other entries to the City, to alert people .
Handicapped Access Wheelchair Ramps
Comm. Gutenberger reported that the City Engineer has recommended the
o-) installation of handicapped access wheelchair ramps at various loca-
tions as shown on map dated July 28 , 1982 . This is in. response to a.
� request for expediting completion of handicapped accessible sidewalks
in the downtown Central Business District.
W
Resolution
Q By Comm. Gutenberger: Seconded by Comm. Sturtevant
RESOLVED, That authorization be given to transfer. $12 ,000 from the
Downtown Traffic Control Capital Project No . 128 to the Downtown Street
Improvements Account No. 140 for construction of these ramps .
A copy of this resolution should be provided to the Budget and Admin-
istration Committee of Common Council for their review and approval ,
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
N. Tioga Street Bridge Project
Comm. Gutenberger reported that a request has been received by the
Board of Public Works for additional consulting engineering fees in
the amount of $4 , 700 for design of the N. Tioga Street Bridge project.
The request is in Committe for review and recommendation at the Board's
August 25th meeting .
East State Street Report
Comm. Gutenberger reported that Supt . Kinsella is compiling a report
for the Streets and Facilities Committee regarding the cost of various
options for the rehabilitation of East State and Mitchell Streets .
This staff report, when completed, will be reviewed by the S & F
Committee with subsequent recommendations to the Board of Public Works
and forwarding to Common Council .
Mayor Shaw reported that a public hearing will be held by the Planning
and Development Committee . He suggested that the Board or a representa-
tive might want to attend the public hearing to give their views on the
matter.
Request for Payment- -Salotti Construction
By Comm. Gutenberger: Seconded by Comm. Sturtevant
RESOLVED, That a payment requisition from Salotti Construction for
sidewalk construction for the City of Ithaca be approved in the amount
of $2 ,952 . 35 .
Carried Unanimously
Request for Payment--Fratto Construction
By Comm. Gutenberger : Seconded by Comm. Walker
RESOLVED, That a payment requisition from Fratto Construction for the
South Aurora Street Widening, in the amount of $72 ,664 . 14 , be approved.
Carried Unanimously
i
F
264 -4- August 11 , 1982
N. Tioga Street Bridge
Acting Liaison Clynes read the following Memo from Alderman Dan Hoffman:
"T0: Those concerned about the appearance of the new Tioga St. bridge
FROM: Dan Hoffman
August 6 , 1982
At its August 5 meeting, the BPW voted final acceptance of the �
low bid to reconstruct the Tioga Street bridge. In an attempt to
reduce costs , the Board removed from the contract installation of
wiring that would have made possible the eventual relighting of the irorr
lamps that adorned the old bridge, saving an estimated $3000 in. con-
struction costs . At the same time, the Mayor made a strong pitch for
further negotiations with the contractor to identify other aesthetic
features that might be modified or eliminated in order to further
reduce the project cost (such as the mounts for the old lamps or the
concrete ballustrade designed to replicate the old bridge railing) .
I am as disturbed as anyone at the cost increases for this
project ; in fact I probably could have been satisfied with a $58 , 000
pedestrian bridge. However, in agreeing to go along with the vehicular
bridge, I took into account the fact that many people. expre.ssed a
desire that the new bridge incorporate some of the aesthetic amenities
of the old one and match the historical flavor of the nearby Aurora
Street bridge. I believe Phil Cox and the consulting engineers made
a sincere attempt to respond to these concerns and designed a bridge
that would be an attractive entrance to Fall Creek (NY! ) .
Although I did not offer an opinion on the removal of the wiring
from the contract, I think it would be a shame to continue to pick at
that design now out of frustration with cost overruns that had little
to do with the relatively inexpensive aesthetic amenities of the bridge ."'--
I hope those who share my concerns will relay them to the BPW
and to Phil Cox in a timely fashion . The next BPW meeting is Wed.
August 11 . Unfortunately, I will be out of town for the week and will
not be able to attend.'
The memo was referred to the Streets , Facilities , Parks and Refuse
Committee,
City Engineer Cox alerted the media to the closing of the Tioga Street
Bridge in the near future, probably sometime next week.
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker : Seconded by Comm. Sc:hickel
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 15 of the General Fund account of the
Department of Public Works , and on Abstract No . 15 of the Water and
Sewer Fund, be approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Promotion
By Comm. Walker : Seconded by Comm. Schickel
RESOLVED, That David Hoaglin of the Streets and Facilities Division
be promoted from Laborer to Maintenance Worker at the rate of $4 . 49
per hour, effective August 15 , 1982 .
Carried Unanimously
-S- August 11 , j.9065
NEW BUSINESS:
Comm. Guten erger spoke regarding oil and stoning of streets .
Accumulation of stones in curbs creates a problem with. storm. drains ,
Supt . Kinsella responded.
J. Dougherty will report to the Streets , Facilities , Parks & Refuse
Committee regarding the problem.
ADJOURNMENT:
On a motion, the meeting adjourned at 5 . 10 P ,M,
llista F. Paolangel� William R. Shaw, Mayor
(Y) Deputy City Clerk
W
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
August 11, 1982
12533 Barry J. Kahn F 2144 14.27 G 2122 9.52
12534 First & Adams Snc. F 2144 9.00 G 2122 6.00
12535 Saul & Janice Birnbaum F 2144 60.54 G 2122 40.36
12536 Cornell Univ. G 2120 28,424.98
TOTAL WR. 53.81 TOTAL SR. 28,480.86
GRAND TOTAL $ 289564.67
APPROVED BY FINANCE COMMITTEE
1456 Joseph Failing A1710 15.00
1457 Bettina Herbert A1710 57.29
1458 Daniel Helsey A1710 58.65
459 Joseph Ciaschi A1710 1,155.00
,460 Village of Cayuga Heights A2300 106.22
TOTAL 1,392.16
BOARD OF PUBLIC WORKS PROCEEDINGS 267
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. August 25 , 1982
PRESENT:
Mayor - Shaw
Commissioners (5) - Gutenberger, Schickel , Stone , Sturtevant, Walker
ABSENT:
Commissioner (l) _ Brown
OTHERS PRESENT :
Supt . of Public Works - Kinsella
City Engineer - Cox
City Controller - Spano
Dep. Clerk - Paolangeli
City Attorney - Tavelli
Asst . to Supt , Dougherty
Dep . Controller -= Cafferillo
Purchasing Agent - Clynes
Council member - Clynes
Transit Supervisor - Carpenter
City Chamberlain - Wright
co Personnel Administrator - Collins
PLEDGE OF ALLEGIANCE:
Mayor Shaw led all present in the Pledge of Allegiance to the
American flag.
SPECIAL ORDER OF BUSINESS:
Mayor Shaw presented the Board members and Supt . Kinsella with
badges of office personally delivered by the Tompkins County Chamber
Of Commerce , and indicated that they were available in his office for
anyone else who would like them.
COMMUNICATIONS:
Letter from Michael and Sarah Gold
Mayor Shaw referred to a letter addressed to the Board, Mayor and
Alderman Dennis re . Resurfacing of State and Mitchell. Streets , in
which they indicate they are opposed to resurfacing of the two streets ,
or any part of either, with bricks because it would be more costly in.
the short run and the long run, and are not as good a driving surface
as asphalt. They urge the city to act in the interest of the entire
city. Mayor Shaw advised the Board to read the letter which. will be
available in the Superintendent ' s office .
MINUTES:
Mayor Shaw commented that the minutes of the August 11; 1982 meeting
could not be approved inasmuch as the draft had been mislaid;
therefore , the minutes were not distributed .
REPORT OF CITY ATTORNEY:
Executive Session
City Attorney Tavelli suggested the Board vote at the end of the
meeting to adjourn into Executive Session. He indicated he wished
to discuss the status of negotiations on condemnation of property
at the corner of Aurora and Prospect Streets .
REPORT OF SUPERINTENDENT:
Supt . Kinsella reported that he had received a copy of a News Release
concerning the S . Aurora Street construction which the radio has publi-
cized. He also reported that the Vice President of Ithaca College had
letters sent to all incoming students outlining the suggested detour
to the College , taking care of the problem.
WATER AND SEWER COMMITTEE :
Amen-�cment to Minutes off- August 5, 1982
Award of Bid- -Sludge Collector C ain
Comm. Sc is el reporte t at t e amount of bid had been reported
incorrectly at the August 5 , 1982 meeting . To correct that he moved
the following resolution:
268 - 2- 1982
August 25 ,
Resolution
By Comm. Schickel : Seconded by Comm. Gutenberger
RESOLVED, That the purchase order for the sludge collector chain be
awarded to the low bidder , F.M.C. Corp. for their bid of $20 , 720.
Carried Unanimously
STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE :
Awar of Bi - - ront mounted rotary mower
Comm. Gutenberger reported that bids were received on August 18 , 1982
for supplying a front-mounted rotary mower for use at the golf course .,"
There are sufficient funds in the equipment account of the golf course
to cover this purchase .
Resolution
By Comm. Walker: Seconded by Comm. Sturtevant
RESOLVED, That the contract for supplying a front-mounted rotary mower
with an optional vacuum unit attached, be awarded to Eaton Golf &
Tractor, Inc. of Syracuse , for the total bid amount of $6 ,177 . 00 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Ayes (1) - Walker
Nays (5) - Shaw, Schickel , Gutenberger, Stone , Sturtevant
Motion Defeated
New Resolution
By Comm. Gutenberger: Seconded by Comm. Sturtevant
RESOLVED, That the contract for supplying a front-mounted rotary mower
minus the optional vacuum unit listed at $906 , be awarded to Eaton Golf
& Tractor , Inc . of Syracuse , for the total bid amount of $5 , 271 . 00 .
Carried Unanimously
Payment Requisition--Salotti Construction, Inc.
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That a payment requisition from Salotti Construction, Inc.
for work performed in connection with the City' s sidewalk program, be ' '
approved in the amount of $3,444 . 05 .
Carried Unanimously
Amendment to Equipment List
Comm. Gutenberger presented the following recommendation for discussion
only: That the authorized equipment list for the golf course be
amended to include the purchase of a heavy-duty shop vacuum cleaner
in the amount of $150 ; said monies to be obtained from existing funds
in the equipment account , and the request forwarded to the Budget &
Administration Committee of the Common Council for approval .
Mayor Shaw referred the recommendation which had not been reviewed in
committee to the Streets , Facilities , Parks & Refuse Committee for
review and return at the next meeting of the Board.
Engineering Survey of North Tioga Street Bridge
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the committee , after reviewing the increase request for
actual work and design work on the N . Tioga Street bridge , recommend
that the request for increase in payment of $4 , 700 be approved.
Discussion followed on the floor.
Comm. Gutenberger reported that the committee had studied the project
and costs for possible savings , but could find only two to recommend:
1) electric wiring to lights ; 2) prefabricated ballustrades .
A vote on the resolution resulted as follows :
Carried Unanimously
Mayor Shaw expressed concern over the use of professional service
agreements without fixed limits and requested Comm. Walker and his
committee to examine the concept of this type of contract and report
= back. Supt . Kinsella will furnish the committee with a handbook out-
lining different types of contracts .
9
-3- August_ 25 , 1982
Council member Banfield arrived at the meeting at 4: 45 p .m.
Re uisition for Pa ment- -Fratto Construction, Inc.
By Comm. Gutenberger: Seconded -by Comm. Schickel
RESOLVED, That payment requisition No . 2 from Fratto Construction , Inc.
for services performed in connection with the widening of South Aurora-
Street, be approved in the amount of $30, 000 . 00 .
Carried Unanimously
Request for Payment- -E.E. Root Co .
By Comm. Gutenberger : Seconded by Comm. Schickel
RESOLVED, That payment requisition from E .E . Root Co . for services
performed in connection with the Aurora/Prospect Street project in
the amount of $90, 000 be approved.
Carried. Unanimously
FINANCE, PERSONNEL AND ADMINISTRA'T'ION C01\01TTTEE :
Transfer _ - --� ��
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That David McFall be transferred from the Water Filtration
G) Plant to the position of truck driver in the Engineering $ Utilities
(Y) Division at $5 . 66 per hour, effective August 30, 1982 .
N Carried Unanimously
W Appointment
By Comm. Walker: Seconded by Comm. Stone
Q RESOLVED, That Glen Harris be appointed to the position of laborer in
the Streets & Facilities Division at $4 . 33 per hour, effective August
2S , 1982 .
Carried. Unanimously
Audit
By Comm. 'Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No . 16 of the General Fund account of the Depart-
ment of Public Works , and on Abstract No . 16 of the Water and Sewer
Fund, be approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Una.ni_m011s7y
Executive Session
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That the Board adjourn into Executive Session for purpose
of discussing the hiring of an assistant grants administrator for the
Ithaca Wastewater project , the status report on the Aurora. Street
condemnation procedures and personnel discussions concerning changes
within the Transit Division.
Carried Unanimously
SPECIAL BUSINESS:
Comm. Stone asked about the agreement with Cornell University regarding
the land on Meadow Street ; Mayor Shaw responded that negotiations
covered the value of the land plus a dollar amount.
UNFINISHED BUSINESS :
Hy ropotver
Mayor Shaw reported that the Common Council is still pursuing two
basic avenues , receiving information from its own engineering
consultants , and the Planning Department are preparing a license
application for the City to own and operate the plant (one option) .
The second is negotiations with the University and Synergics for any
number of various combinations which would involve a joint effort .
West End Development
Mayor Shaw reported that the Planning Board had taken a step forward
at its discussions on West End development which affects us in that
a factor of their resolution, including moving ahead on the request
of funds to assist in the infrastructure improvements , has been dis-
cussed in the West End area. The Planning Board very clearly supported
the concept . He suggested that City Engineer Cox or Supt . Kinsella
E
270 -4- August 25 , 1982.
may want to talk with Joey Pierce as staff person putting together
the grant application. The Mayor will be talking with members of
council to look at consequences .
Collegetown
.Mayor Shaw reported that Collegetown would be discussed that evening
by the Planning and Development Committee in the sense that it affects
us . The City does have some funds in the capital improvement process
for infrastructure in the Collegetown area. The committee seems to
be supportive of an ARC application to support on a 50-50 basis infra-,,
structure improvements in Collegetown.
Six Mile Creek Wall
Mayor Shaw announced that there would be a ground-breaking ceremony
on Monday, August 30, at 11 : 30 a.m, to celebrate reconstruction and
repair of Six Mile Creek Wall .
MINUTES:
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That Minutes of the August 5 , 1982 meeting be approved as
recorded by the Deputy City Clerk.
Carried Unanimously
Executive Session
The Board adjourned into Executive Session at 5 : 07 p .m.
The Board reconvened in Regular Session at 6: 10 p.m. The following
resolutions were passed:
Authorization To Fill Vacancies
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the Transit Division be authorized to fill a vacancy
for a bus driver at an hourly rate of $5 . 41 , and a copy of this
resolution be forwarded to the Budget and Administration Committee of
the Common Council for approval . �.,.
Carried Unanimously
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That the filling of an anticipated vacancy for the position
of auto mechanic helper in the Transit Division at a minimum hourly
rate of $4 . 84, or at a lower- grade depending upon the experience of the
applicant, be approved, and a copy of this resolution be forwarded to
the Budget and Administration Committee of the Common Council for
approval.
Carried Unanimously
Assistant Construction Grants Administrator
By Comm. Walker : Seconded y Comm. Stone
RESOLVED, That the Superintendent is hereby authorized to contract -for
an Assistant Construction Grants Administrator for the Ithaca .Area
Wastewater Treatment Plant Project , C-36-1095 , at a rate not to exceed
$10 . 00 per hour for approximately 15 to 20 hours per week, more or less ,
not to exceed a gross annual payment of $12 , 000 , effective September
1982 . Approval of this contract is subject to "the concurrence of the
Special Joint Subcommittee . Terms and conditions of the contract are to
be established by the City Engineer in cooperation with the City Attorney.
Ayes (5)
Opposed (1) - Mayor Shaw
Carried
ADJOURNMENT:
On a motion the meeting adjourned at 6 : 20 p .m.
Callista F . Paolangeli , cUep . City Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
AUGUST 25, 1982
1461 Ms. Johanne H Hager A1710 63.27
1462 Conrail A1710 1765.60
1463 Johnsons Boat Yard & Marina A2590 600.00
TOTAL 2428.87
APPROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS 271
CITY OF ITHACA, NEW YORK
Regular Meeting 4: 00 P.M. September 8 , 1982
PRESENT:
Mayor - Shaw
Commissioners - (4) - Brown, Gutenberger , Schickel , Walker.
ABSENT:
Commissioners - (2) - Stone, Sturtevant:
OTHERS PRESENT :
Supt . of Public Works - Kinsella
City Controller - Spano
Dep . Controller - Cafferillo
City Engineer - Cox
Dep. Clerk - Paolangeli
City Attorney - Tavelli
Asst. to Supt. - Dougherty
Purchasing Agent - Clynes
Council Person - Clynes
PLEDGE OF ALLEGIANCE:
(y) Mayor Shaw led all present in the Pledge of Allegiance to the American.
flag.
W
�[ MINUTES :
Q By Comm. Schickel: Seconded by Comm. Walker
RESOLVED, That the Minutes of the August 25 , 1982 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
CITY ATTORNEY' S REPORT:
Brindley Street Bridge
Atty. Tave:lli reported that Conrail has provided a Release of rights-of-
way and bridges and the City now owns the rights-of-way and bridges ;
the land was deeded to the City in 1966 .
REPORT OF DEPARTMENT HEADS:
Winterization Program
Purchasing Agent Clynes reported on the winterization program for the
Tin Can which was carried out by a Boces instructor and employees of
the Youth Program. The work was done under the auspices of the Energy
Task Force. Kenneth Jordanek, supervisor , has prepared a report of
the project.
ADDITIONS TO THE AGENDA:
Streets , Facilities , Parks & Refuse Committee
.Comm. Gutenberger requested the addition of Item H concerning action
taken two weeks ago in Executive Committee in regard to condemnation of
property at Aurora and Prospect Streets .
No board member objected.
WATER AND SEWER COMMITTEE :
Request for payment- -Stearns $ Wheler
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That a payment requisition (final) from Stearns $ Wheler for
professional services in connection with the Deep Shaft Biological
Treatment Plant, be approved in the amount of $9 , 757 . 15 .
Carried Unanimously
Authorization for execution of contract
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That the Mayor be authorized to execute on behalf of the City
an agreement with Bernard P. Donegan, Inc. to provide for the
financial services in connection with the financing of the Ithaca Area
Wastewater Treatment Plant . This agreement has been negotiated and
approved by the Special Joint Subcommittee .
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
I
272 -2- September. 8, 1.982
Request for_Pp�ayment- -T.G . Miller Associates , P . C .
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That a payment requisition from T. G. Miller Associates , P .C .
for surveying services in connection with the Ithaca Area Wastewater.
Treatment Plant, be approved in the amount of $918 . 40.
Carried Unanimously
Request for ayment- -Stearns $ Wheler
By Comm. Schickel: Second- by Comm. Walker
RESOLVED, That a payment requisition from Stearns & Wheler, for -
professional engineering services in connection with the Industrial
Pretreatment Program, be approved in the amount of $351 . 75.
Carried Unanimously
Request for payment- -Stearns $ Wheler
By Comm. Schickel : Seconded by Comm. Gutenberger
RESOLVED, That payment requisitions from Stearns & Wheler for pro-
fessional engineering services in connection with the design of
additions and modifications to the Wastewater Treatment Facility, be
approved as follows :
- drawings and specifications - $57 , 544. 84
- geotechnical services - 5 ,349. 53
- regulatory review - 694.30
Discussion followed on the floor . City Engineer Cox presented a brief
update on the project.
A vote on the resolution resulted as follows :
Carried Unanimously
STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE:
Request for payment- -O' Brien & Gere Engineers
By Comm. Gutenberger: Seconded by Comm. Brown
RESOLVED, That a payment requisition from O'Brien $ Gere Engineers
for engineering services in connection with the Six Mile Creek wall
replacement, be approved in the amount of $357 . 18 .
Carried Unanimously
Parking in Parking Lot D--Woolworth
Supt. Kinsella commented on parking in the lot adjacent to the
Woolworth Store . Arrangements are being made to permit two-hour
parking in the portion of the lot not being used by the contractor;
announcement will be made within the next couple of weeks .
East State Street Paving
Comm. Gutenberger reported that the committee had again reviewed the
information available concerning the repaving of East State Street- -thy
options available and the positive and negative effects of each, as
well as the price breakdown.
Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the Board reaffirms its March 24, 1982 recommendation
that the East State Street project be done in asphalt.
Discussion followed on the floor . +
A vote on the resolution resulted as follows :
Carried Unanimously
Mayor Shaw reported that the Planning and Development Committee of
Council will be meeting on September 22 , 1982 at 7 : 30 p .m. in the
Common Council Chambers, at which time the public are invited to discuss
the proposed project and provide input to the committee . Mayor Shaw
requested that Board members attend the meeting , if possible .
Amendment of Equipment List
Comm. Gutenberger requested that the equipment list for 1982 be amended
to include a 36" bar chain saw to replace the existing unserviceable
equipment . Repairs to the old chain saw would amount to $278 . 60 ; a
new chain saw costs approximately $424 . The existing chain saw is
seven years old and it is necessary to have this large chain saw for
the removal of large limbs and tree trunks .
-3° September 8 , UA
Resolution
By Comm. Gutenberger: Seconded by Comm, Schickel
RESOLVED, That approval be given this request_ to purchase a replacement
chain saw. Funds for this are available in existing accounts . This
request shall be forwarded to the Budget 4 Administration Committee of
the Common Council for review and approval,
Carried Unanimously
Street Lights on Chestnut Street
Comm. Gutenberger reported that a request ha-s been received. for the
installation of a street light on Chestnut Street . The DPW is
conducting a survey of street lights and other energy related matters .
Resolution
By Comm. Gutenberger: Seconded by Comm, Schickel
RESOLVED, That the request for a street light on: Chestnut Street be
denied at this time.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
M Carried. Unanimously
N Update on Albany Street Bride
L, City Engt: Cox presented an update on the matter of rebuilding or
rehabilitating the Albany Street bridge . The decision had. been made
to rehabilitate the bridge using federal monies . In early August the
Q NYSDoT received a letter from the federal_ highway people agreeing
to a design which does retain some substandard. features , On. August
23, 1982 the NYSDoT issued a news release concerning the proposed
project which will necessitate the closing of the brid-ge from spring
until fall . The cost of the project will be approximately $300, 000 ,
Street Trees for Fall Planting
Comm. Gutenberger reported that bids were received on September 3 for
supplying trees for fall planting.
Resolution
By Comm. Gutenberger: Seconded by Comm Brown.
RESOLVED, That the contract for supplying trees for fall planting
be awarded as follows :
Items 1 , 3, 4 alternate , 5 - Schichtel ' s Nursery
Item 2 - Braun Nursery
Carried Unanimously
Sidewalk Repair Program
Comm. Gutenberger reported that the current Section 5 . 30 of the City
Charter provides for the authority of the Board of Public Works to assess
the cost of repairs of delinquent sidewalks , plus 10% penalty (or
service charge) to the property and its owner . The current policy in.
the Chamberlain' s Office allows for the property owner to be assessed
for a series of annual payments spread over 5 years at 5% interest
rate per annum on the unpaid balance due .
A number of landowners who have two or more properties take advantage
of the 5% annual rate or defer payment of the assessment , in some cases
for more than a year, and thus avoid the interest expenses they would
otherwise incur by borrowing the money.
Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the penalty charge be increased from loo to 25% , and the
interest rate be increased, to more properly reflect the costs of
financing, administrating and overseeing the sidewalk repair program,
and the Board' s recommendation be submitted to the Charter and Ordinance
Committee of the Common Council for adoption.
Discussion followed on the floor. It was suggested that the committee
also look into fees and interest charges for curbs and underground vaults
for possible revision.
A vote on the resolution resulted as follows :
Carried Unanimously
M
274 -4- September 8 , 1.982
R.H.P . Property - South Hill
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the City of Ithaca, through its Board of Public Works ,
pay the sum of $7, 924 to R.H.P. , Inc . for the lands condemned at the
corner of S. Aurora Street and Prospect Street , and that the City of
Ithaca accept a deed from R.H.P. , Inc. to said property and that the
pending condemnation proceeding be discontinued without cost,
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By. Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No. 17 of the General Fund of the Department of
Public Works and on Abstract No . 17 of the Water and Sewer Fund., be
approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered.
rendered.
Carried Unanimously
PARKING, TRAFFIC $ TRANSIT COMMITTEE :
Supt. Kinsella announced that the Parking, Traffic & Transit Committee
will meet on September 14, 1982 , at 4: 00 p .m. , in his office. -
City Attorney Tavelli commented that the Charter and Ordinance Committee
had amended Chapter 60 of the Code , "Traffic and Vehicles" ; there is no
longer parking in excess of 15 minutes in the City Hall area.
UNFINISHED BUSINESS:
Hydropower
Mayor Shaw reported that the city- is preparing an application for
hydropower, sole ownership , as well as negotiating with Cornell
University and Synergics for a possible project jointly with them.
PERSONS APPEARING BEFORE BOARD:
Parking on Dryden Road
Angela Brashear, 50 Durfee Rd. , Groton, N.Y, spoke to the Board
concerning two items: the posting of a sign on Dryden Road to prohibit
parking in front of a driveway; and the removal of a meter on Dryden
Road on the East side of College Avenue .
Mayor Shaw referred the requests to the Parking, Traffic and Transit
Committee for review and report back at one of the next two meetings
of the Board.
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 07 p .m.
f /
Callista F . Paolangeli , ep . Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
SEPTEMBER 8, 1982
12537 City of Ithaca F2801 249.76
12538 City of Ithaca F2801 39.24
12539 City of Ithaca F2801 36.43
12540 City of Ithaca F2801 84.53
12541 Victoria Dann F2144 93.05
12542 Richard Mulvey F2144 356. 25
12543 Harvey Rumsey F2144 173.315
12544 Curtis Alexander F2144 135.00
12545 R. C. Duthie F2144 118.92 G2122 121.44
12546 D. Hart G2650 5.87
12547 City of Ithaca F8316-309 46.50 G8116-309 69.74
12548 City of Ithaca F8316-309 114.96 G8116-309 172.44
12549 City of Ithaca F8316-309 211.16 G8116-309 316.73
12550 City of Ithaca F8316-309 7.06 G8116-309 10.60
12551 City of Ithaca F8316-309 974.67 G8116-309 1462.00
TOTAL WR 2640.78 TOTAL SR 2158.82
TOTAL $4799.60
APPROVED BY FINANCE COMMITTEE
S
1r
1464 Peter Zaharis A2590 1746.00
BOARD OF .PUBLIC WORKS PROCEEDINGS 275
CITE' OF I THACA, NEW YORK
Regular Meeting 4000 P.M. September 22 , 1982
PRESENT:
Mayor - Shaw
Commissioners (4) Gutenberger, Schickel , St-one , Sturtevant
ABSENTi
Commissioners ( 2) - Bro-vnii, �q)-ker
OTHERS PRESENT
Supt. of Pub)Tc Works __ Kinsella
City Controller Spare
Dep. Controller Cafferi.1-Jo
Dep. Clerk - Paolangeli -
Purchasing Agent - Clynes
Asst. to Supt. - Dougherty
City Attorney - Tavelli
Council Persons - Clynes, Hoffman
City Engineer e 'Cox
City Chamberlain. Wright
PLEDGE OF ALLEGIANCE:
Mayor Shaw led all. pre.seni in the Pledge �3Y= Allegiance to the
W American fla_g<_,_
MINUTES:
By Comm. Schickel. Seconded by Comin.
RESOLVED, That the minutes of the Sept=ember 8 , 3.982 meeting be
approved as recorded by the Deput=y City Clerk,
Carried. Un.anlmousl.y
COMMUNICATIONS .
Mayor Shaw referred the following communication dated. September 17 ,
1982, received by him from the Board of Fire Commissioners , to the
Streets , Facilities ,, Parks & Refuse Committee,
"WHEREAS , The Beard of Fire Commissioners F)f the City of Ithaca do
hereby make the. following resolution to bs;. pre 5er,ted. to the Board
of Public Works C.hai.rperson , Hu.aman Sep° ices. Committee and the Cha.rtcr
and Ordinanc=e Committee to discontinue the use of open flame 1.ype
construction flares s that are used at construction sites and locations
within the City of Ithaca on/or before,, Janvary 1 ; 1983, and
WHEREAS, this t=ype of warning device is considered- to be a very
a serious fire hazard, dirty, causing pollution of the air; and a.
user of petroleum products
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works ,
Human Services Committee, Charter and Ordinance Committee support
this resolution and develop a City ordinance banning forever the
use of this open flame type warning device used. at con.structi_on. sites
in the City of Ithaca, and- present such ordinance to the Common.
Council of the City of Ithaca for their approval . "
PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Joel Fredell , 312 Farm Street, Director, Project Growing Hope,
presented the following petition to the Board:
"September 22 , 1982
The Board of Directors of Project Growing Hope hereby requests
that the property owned by the City of Ithaca on Floral Avenue be
leased to Project Growing Hope for use as Community Gardens to serve
the West Side community, in accordance with state and municipal law
regarding such use of publicly-owned land, and in full cognizance
of existing rights-of-way and all other present limitations on the
use of said property. "
Mr. Fredell presented a site plan proposal with the above request
which Mayor Shaw referred to the Streets , Facilities , Parks & Refuse
Committee .
E
276 -2- September 22 , 1982
SUPERINTENDENT' S REPORT:
Petition regarding Dar Ting spaces
Supt . Kinsella reporte that a petition has been received bearing
148 signatures of persons requesting the Board to recommend removal
of two parking spaces on University Avenue east of the driveway to
Alpha Delta Phi Fraternity.
Mayor Shaw referred the petition to the Parking , Traffic and Transit
Committee.
REPORT OF COUNCIL LIAISON:
Southside Center
Acting Liaison Clynes asked if the city has a lease agreement in
regard to the Southside Center and grounds. Mayor Shaw responded
that there is a two-page memorandum prepared in May by Kathe Evans
which describes the legal relationship , confirming that the City owns
the land and building with the exception of a narrow strip of land
(about 11' ) . Mrs . Clynes asked who is responsible for maintenance.
Mayor Shaw responded that the City has responsibility for certain types
of maintenance--payment of utilities , major repairs , etc . In addition,
Community Development has done some work there. The Southside Center
is responsible for minor and regular maintenance. The budget for 1983
will address the matter further.
Forest Home Drive
Acting Liaison Clynes asked if anything has been resolved concerning
ownership of Forest Home Drive. Mayor Shaw asked City Attorney Tavelli
to give an update on the subject . City Attorney Tavelli responded
that there should be a legal memo to the Mayor by next week. He said
his research has been completed and he is going over it and will give
his opinion as to where ownership rests .
WATER AND SEWER COMMITTEE :
Payment Requisitions- -Stearns $ Wheler
By Comm. Schickel: Seconded by Comm. Gut
enberger
RESOLVED, That payment requisitions from Stearns & Wheler for pro-
fessional services in connection with the design of additions and
modifications to the Ithaca Area Wastewater Treatment Plant be
approved as follows :
- Drawings .and specifications . . . . . . $116 , 356 . 93
User charge . . . . . . . . . . . . . . . 735 . 96
- Minority Business Enterprise Program . . . 271. 73
Regulatory review. . . . . . . . . . . . 1 960 . 18
- . Geotechnical services . . . . . . . . . . . 291. 09
Carried Unanimously
Bids- -replacement of culvert
Comm. Schickel reported t at bids were received on September 16 , 1982
in connection with replacement of the culvert damaged near VanNa.tta' s
Dam in the flood of October, 1981 .
Resolution
By Comm. Schickel : Seconded by Comm. Stone
RESOLVED, That the contract for the replacement of the culvert be
awarded to Hayes Enterprises for their low bid of $13, 720 .
Carried Unanimously
STREETS, FACILITIES, PARKS & REFUSE COMMITTEE :
Designation o "Fall Pic up Week"
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the week of October 18 through October 22, 1982 be
designated as "Fall Pickup Week" in the City of Ithaca, at which
time the department will pick up items of household refuse not
normally accepted in the regular weekly trash collections . This
pickup will take place on the same day as the householder' s
regularly scheduled trash pickup . Items placed in this special
collection must be prepared and set out in accordance with the
department' s regulations for special household refuse pickup .
Carried Unanimously
i
� ...fit'-•"
- 3- September 22 , 19277
Bids- -Construction of ram ed crosswalks
Comm. Gutenberger reported that bids were received on September 16 ,
1982 for the construction of ramped. crosswalks for handicapped
persons .
Resolution
By Comm. Gutenberger: Seconded by Comm, Schickel.
RESOLVED, That the contract for the con.st»ruction. of ramped cross�,ral.l:s
for handicapped persons be awarded to Paolangel_i Contraci.ors fol- i.hel_r
low bid of $8 , 584,
Discussion followed on the floor .
A vote on the resolution resulted as follows :
Carried Unanimously
Final re uisition- -Salotti Construction Inc .
By Comm. Gutenberger: Seconded by Comm. Sc ickel
RESOLVED, That a payment requisition (final) from Salotti Construction,
Inc. for services in connection with the City' s sidewalk ; epl.a.cement
program, be approved in the amount (if $3 ,855 . 1.3 .
(Y) Ca.rried. Unanimously
(v Payment requisition #1- -Cliemung Contracting Cow
LIJ By Comm. Gutenberger: Seconded by CoEn. Sturtevant
RESOLVED, That payment- requisition #I from Chemung Contra.c.t.ing Corp .
for services in connection with the N< Tioga. Street Bridge replacement ;
be approved in the amount-. of $1.01 , 029 . 08
Carr-k- Una;ii.nIOUS3y
Payment requisition--McFarland Johnson h;igr:, .. , I;ic.
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That a payment requisition from McFarland. Jolinso;i EjJgrs . , Inc,
for professional services in connection with, the pl.a.;ining and design, of
the N. Tioga Street Bridge replacement, be approved in. the amount. of".
• $4, 700.
Carried. Un an ir�ious ly
Construction contracts- -South Aurora Street:
Comm. Gutenberger reported that two construction. contract, were recently
completed on S . Aurora Street . The project at S . Aurora. and Prospect
Streets suffered a cost overrun of approximately $22 , 650 . In addition.
to that amount , the City Attorney recently concluded. negotiations with.
the property owner for rights-of-way necessary for that project . That
amount of approximately $7, 900 had not been anticipated. in the original
,. budget . The South Aurora Street project, construction cost= overran
the budget by $3, 500
Resolution
By Comm. Gutenberger: Seconded by Comm, Stone
RESOLVED, That the Common Council be requested to transfer $23, 000
from Capital Account #128 , Downtown Traffic Control ; and $1.2 ,000 from.
Account #191, Handicapped Access to City Ball , as f-oI.lows : $31 , 000
to Account #190, and $4 ,000 to Account #195 .
Discussion followed on the floor. Comm. Schickel commented that his
understanding was that the reconstruction would. provide enough width.
to get a stacking left-turn lane which was not done , or appeared not
to have been done the way the striping is . City Engineer Cox responded
by explaining why the reconstruction of the intersection was under-
taken and said that in his estimation they had pretty much accompli_sh.ed
what they had set out to do.
A vote on the resolution resulted as follows :
Carried Unanimously
Payment requisition- -E .E . Root $ Sons , Inc .
By Comm. Gutenberger: Seconded by Comm. Sturtevant
RESOLVED, That a payment requisition (final) from E .E . Root & Sons ,
Inc . for the reconstruction of the South Aurora. and Prospect Streets
intersection, be approved in the amount of $43 ,447. 31 , contingent upon
278 -4- September 22 , 1982
the Common Council appropriating the additional $31, 000 requested,
and that the City Chamberlain be authorized to make immediate payment
toward this bill to the extent that existing funds allow.
Carried Unanimously
Payment request- -ONSYR, Inc .
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That a payment request from ONSYR, . Inc . for the department ' s
fuel management system, be approved in the amount of $7 , 065 .
Carried Unanimously
Restriping of Prospect/Aurora Streets intersection
By Comm. Schickel : Seconded by Comm. Sturtevant
RESOLVED, That the Board asks the staff to restripe the Prospect/
Aurora Streets intersection in whatever way it will provide the
maximum capacity for all left-hand turns from Prospect Street onto
S. Aurora Street and the northbound traffic from S . Aurora Street
onto Prospect Street.
Discussion followed on the floor.
Referral Resolution
By Comm. utenberger: Seconded by Comm. Stone
RESOLVED, That the resolution concerning restriping of the Prospect/
Aurora Streets intersection be referred to the Streets , Facilities ,
Parks and Refuse Committee .
Ayes (4) - Gutenberger, Schickel, Stone , Mayor Shaw
Nay . (1) - Sturtevant
Carried
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Audit
By Comm. Schickel: Seconded by Comm. Stone
RESOLVED, That the bills receivable , and bills payable as listed on
Abstract No. 18 of the General Fund account of the Department of
Public Works , and on Abstract No . 18 of the Water and Sewer Fund,
be approved subject to approval of the chair of the Finance Committee. '
Carried Unanimously
UNFINISHED BUSINESS:
Road Salting
Mayor Shaw reported that the Conservation Advisory Council have been
reviewing the road salting program and will be asking some members of
the board to work with them before making recommendation.
Planning & Development Committee :
Supt. Kinsella reminded the Board that the Planning and Development
Committee of the Council would be meeting that evening to discuss
the repaving of State Street with brick vs . asphalt, and asked.
board members to attend, if possible .
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 00 p .m.
r .
Callista F . Paolangeli, D' . Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
SEPTEMBER 22, 1982
12552 Town of Ithaca ^2 C,*A37Y 31.58
12553 David Heide G2122 30.51
12554 Ithaca Neigh. Hsing F2144 18.13 G2122 12.09
12555 City of Ithaca F8316-309 57.42 G8116-309 86.14
12556 City of Ithaca F8316-309 107.58 G8116-309 161.38
12557 City of Ithaca F8316-309 360.35 G8116-309 540.52
13558 City of Ithaca F8316-309 35.22 G8116-309 52.83
12559 City of Ithaca F8316-309 1439.46 G8116-309 2159.19
TOTAL WR 2018.16 TOTAL SR 3074.24
GRAND TOTAL 5092.40
APPROVED BY FINANCE COMMITTEE
t
1465 M. W. & C. K. Haag A1710 25.00
1466 Ricardo & Alice Humerez A1710 25.00
1467 Will-Robert Teetor A1710 25.00
1468 Norman C. Long A1710 25.00
1469 Norman Freeman A1710 25.00
1470 Grace Knapp A1710 25.00
1471 Jeffrey McClure A1710 25.00
1472 Jason Fane A1710 25.00
1473 Hazel Stickles Estate A1710 25.00
1474 R H P Enterprizes A1710 30.00
1475 James Macera A1710 25.00
1476 G. Halkiopoulos A1710 20.00
1477 Nancy G. Gersh A1710 25.00
1478 Elmer Medgyaszay A1710 15.00
SUB TOTAL 340.00
1479 New York State Electric & Gas 225.00
TOTAL 565-06
BOARD OF PUBLIC WORKS PROCEEDINGS 279
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. October 13 , 1982
PRESENT:
Mayor - Shaw
Commissioners (6) - Brown, Gutenberger, Schickel ,
Stone, Sturtevant, Walker
OTHERS PRESENT :
City Controller - Spano
Dep. Controller - Cafferillo
City Attorney - Tavelli
Supt . of Public Works - Kinsella
City Engineer - Cox
Asst. to Supt . - Dougherty
Acting C. C. Liaison - Clynes
Alderman, Fifth Ward - Hoffman
Ithaca Housing Authority Exec. Director - Mary Louise Battisti
City Clerk - Rundle
(� PLEDGE OF ALLEGIANCE:
Mayor Shaw led all present in the Pledge of Allegiance to the
Lj American flag.
Q
Q MINUTES:
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That the Minutes of the September 22 , 1982 meeting be
approved as recorded by the Deputy City Clerk.
Carried Unanimously
ADDITIONS OR DELETIONS TO AGENDA:
Supt. Kinsella requested postponement of the Energy Program status
report to next meeting.
No Board member objected.
CITY ATTORNEY' S REPORT:
Condemnation Proceedings- -Prospect Street
City Attorney Tavelli reported that the condemnation proceedings are
over and he has received a signed and executed deed to be filed in
the County Clerk' s Office .
Brindley Street Bridge
City Attorney Tavelli reported that he has received a Release to the
bridges in question which has been filed in the County Clerk' s Office .
County Parking Lot Request
City Attorney Tavelli reported that in June Mayor Shaw received a
memo from the County requesting the City to sign an agreement with
respect to a public parking lot maintained by the City behind the
Court House. This was done in 1979 . He reported that he has
responded by memo in respect to legality of that and told them it is
legal if the City does in fact lease the property from the County and
does make a number of changes in our ordinances authorizing parking
meters to go behind the County Court House which can be done with
some changes in our parking ordinance . That issue would have to go
to the Charter and Ordinance Committee of Common Council . He said he
told Supt. Kinsella this is something which has economic factors and
that the Board might want to reexamine the issue inasmuch as 3 years
have passed to see whether the City wants to get into the business of
having parking meters behind the Court House . He recommended that it be
referred to the appropriate committee of the Board for examination.
Mayor Shaw referred the issue to the Parking, Traffic and Transit
Committee.
I
280 -2- October 13, 1982
Trains in West End
City Attorney Tavelli reported having conversations with the General
Counsel ' s Office in Philadelphia, on Monday, October 11th. Regarding
the speed of the trains , he said they seem to be laboring under the
impression that the City of Ithaca has ordinances regulating, or
otherwise has set some sort of speed limit on the trains . Upon re-
searching the matter he could find none. They would -like to increase
the speeds, therefore making the traffic jam shorter in duration.
That may not solve all the problem, but they have asked permission
to increase the speed of trains from 5 to 10 miles per hour. Attorney
Tavelli commented that it is his understanding that the condition of
the tracks dictates the speed. He will call the General Counsel back
on Thursday and advise them that as far as he knows there is no re-
striction on the speed of their trains in the West End. He acknowledged
that that is not the whole problem.
Forest Home Drive Ownership
City Attorney Tavelli reported that he has supplied the Mayor, City
Engineer and Supt . of Public Works with a memo (8 pages) of his legal
findings in respect to Forest Home Drive. The road goes back to 1812 .
He reported that it is his legal opinion and recommendation that the
Forest Home Drive is not a City street ; the City has no obligation
to maintain it ; as to what it is , obviously it is a private right-of-
way of some kind.
Copies of the memo are available from the City Attorney, Mayor or
Supt . of Public Works .
STAFF REPORTS:
Superintendent of Public Works
Supt . Kinsella requested a meeting with the Finance, Personnel and
Administration Committee following the Regular Meeting for a work
session and to discuss appointment of Richard Ferrel, Danby Road,
to the position of Motor Equipment Maintenance Supervisor of the
Ithaca Fleet . Supt . Kinsella reported that he and Jack Dougherty
had interviewed the top three of the eligible list and commented
that he had been remiss in doing this .
Oiling and Stoning Procedures
Asst . to Supt . Dougherty reported receiving complaints over the past
few years about the oiling and stoning procedures of the City and
gave a brief background of the procedures .
PETITIONS AND HEARINGS BEFORE BOARD:
Jodi Murray, 205 Fair Street , presented a petition containing 66
signatures requesting a 4-way stop sign on Wood Street , cleaning of
Wood Street Park of broken bottles , etc. , police patrol and possibly
crosswalks for children. The petition was referred to Streets ,
Facilities , Parks and Refuse Committee .
REPORT OF COUNCIL LIAISON:
Community Gardens
Acting Liaison Clynes reported that the Common Council , at its meeting
the previous week, recommended that the Board of Public Works provide
temporary space on City-owned property to Growing Hope .
Commitment to Recycling
Acting Liaison Clynes reported that the Common Council had unanimously
passed a resolution asking the Department of Public Works and Conser-
vation Advisory Council to work with the Recycling Task Force to
prepare recommendation for comprehensive cost-effective City-wide
recycling program in time for inclusion in the Capital and Operating
Budget for 1984 .
-3- October 137 1982281
Letter from Tompkins County Department of Social Services
Acting Liaison Clynes read the following letter to the Board:
"September 15 , 1982
Ms . Margaret Clynes
Alderman First Ward
City Hall
Dear Ms . Clynes:
With the realization that a number of new sites are being designated
within the city for curb cuts , I would like to make you' aware' of a
specific situation where such construction would serve to provide a
particular individual with a freedom of movement she currently is
denied.
Michelle Swansbrough is a young woman with two very young children,
who suffers from (£acioscapulohumeral) muscular dystrophy.
The weakness of her musculature necessitates her being. confined to
a wheelchair for both balance and mobility. Due to her condition,
limited mobility, and the necessity of caring for a 4-1/2 year old
Llj and a 2 year old daughter, her husband is unable . to-work. . He' -must
be home to take the children out, to do the grocery shopping, and
any other transporting ; she cannot negotiate a vertical. obstacle
Q between sidewalk and street . The Swansbroughs live on the east side
of Meadow Street, between South Street and Wood Street. Were there
to be a curb cut at both, or even one corner , she would gain access to
Tops Market and Carl ' s Drugs , so she could shop for the family's
groceries and pharmaceuticals . She would also have better access to
the park nearby, where she could take part in her children's recrea-
tion, instead of having that family activity limited to her husband
alone.
Curb cuts, in this instance, would do much to free this family from
i-Es physically-imposed barriers and isolation and provide the parents
the much needed flexibility to more effectively -cope -with having two
children in a household where one parent is physically handicapped.
I would greatly appreciate your attention to this matter. It is an
instance where we, as a community, can help a family help themselves .
If you have any further questions , I may be reached at 274-5395 .
Sincerely,
Laine Tammer
Caseworker Preventive Unit
cc : Linda Chupp - Southern Tier Muscular Dystrophy Assoc .
John & Michelle Swansbrough
Donald Kinsella - Supervisor of Public Works
Raymond Schlather. - Alderman First Ward"
WATER AND SEWER COMMITTEE :
Payment Requisition--Stearns & Wheler
By Comm. Schic el : Seconded by Com:2. Stone
RESOLVED, That a payment requisition from Stearns $ Wheler, for
professional engineering services in connection with the development
of an Industrial Pretreatment Program, be approved in the amount of
$4 , 399 . 97 .
Carried Unanimously
i
282 -4- October 13, 1982
STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE :
Payment Requisition- -McFarland-Johnson Engineers , Inc_ .
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That a payment requisition from McFarland-Johnson Engineers ,
Inc. for professional services in connection with the construction
work at the N. Tioga Street Bridge, be approved in the amount of
$2 , 167 . 93.
Carried Unanimously
Request for Easement
Comm. Gutenberger reported that the Superintendent has received a
request for an easement approximately 10 feet in width and approxi-
mately 250 feet long and varying in width from 10 feet down to M .
approximately 0 feet, located adjacent to the Ithaca Housing Authority' s
west property line, starting at Wood Street and progressing southerly
to a point of termination. The purpose of this easement request is
to allow the IHA to construct a paved driveway from Wood Street to
the parking lot of its new facility presently under construction.
This would necessitate the granting of an easement from lands owned
by the City, namely, the Wood Street playground. This easement would
allow the IHA to move the driveway they had originally proposed, west-
erly to avoid damaging a large ornamental evergreen tree on an adjacent
private residential property and reduce the impact of traffic activity
on that adjacent property. In consideration, the IHA would allow and
provide for use of this driveway by City maintenance equipment for
access to the playground.
Any existing ornamental trees or shade trees would be replanted and
preserved by IHA in a manner acceptable to the City.
Resolution -
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the Board authorize the City Engineer and the City
Attorney to review and approve an easement document and for the Mayor ,
to subsequently execute said easement .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Access to University Avenue
Comm. Gutenberger reported that in response to a request to remove
meters adjacent to the east side of a driveway entering University
Avenue, the City Traffic Engineer has ordered the relocation of a
"no parking" sign to increase the no parking area along the north
curb of University Avenue an additional 10 feet to the east. _ He
suggests further that the increased traffic from these properties
served by that driveway necessitates upgrading of that driveway by
the private property owners who own it in order to accomplish im-
proved safe access to University Avenue .
Curb Cut Request on S. Meadow Street
Comm. Gutenberger reported that the Committee met and discussed the
request once. In doing so numerous other questions came up which
they did not discuss or resolve so there will be another meeting on
it.
Regarding the concern of curb cuts in a high-speed area where there
are no sidewalks , such as at Tops , Comm. Gutenberger questions if
it would be advisable to have curb cuts , and commented that the
Department of Social Services should be contacted about this request .
Discussion followed on the floor.
Aurora and Prospect Streets
Comm. Gutenberger informed the Board that the Committee had not had
enough time to discuss the Aurora and Prospect Streets problem, but
would meet again and, hopefully, have a recommendation ready for the
next meeting of the Board.
-5- October 13, 198283
Community Gardens
Comm. Gutenberger reported that he and Supt . Kinsella, with a
representative of Community Gardens , walked the proposed site on
Floral Avenue ; currently they are waiting for information from the
State concerning the widening of Floral Avenue, which would have
considerable impact on them. There is some urgency that they be
allowed to get in there this fall to prepare for spring planting .
Mayor Shaw reported that substantial progress is being made on their
request through Community Development for an alternative to the
First Street site .
Sidewalk Assessments
Comm. Gutenberger reported that private sidewalks have been repaired
by City forces during 1982 in accordance with an action of the Board
of Public Works taken on August 11 , 1982 .
Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the schedule of sidewalk assessments be approved and
levied against the respective property owners in accordance with
( ) Section 5-30 of the City Charter as codified, and that a public
(v hearing on said levy be held at the regular meeting of the Board on
Ljj November 10 , 1982 .
� Carried Unanimously
Q
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Audit
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No . 19 of the General Fund Account of the Depart-
ment of Public Works , and on Abstract No . 19 of the Water and Sewer
Fund, be approved for payment .
IT IS FURTHER RESOLVED, That bills receivable be approved and
ordered rendered.
Carried Unanimously
Promotion
Comm. Walker reported that Stephen Kamm has successfully passed his
examination and -is now licensed as a Water Treatment Plant Operator.
Resolution
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That approval be granted for the promotion of Stephen Kamm
from Water Treatment Plant Operator Trainee .to Water Treatment Plant
Operator, at an annual salary of $10, 951 , effective October 3, 1982 .
Carried Unanimously
PARKING,- .TRAFFIC AND TRANSIT COMMITTEE :
Ithaca Transit System Report of Operations
Comm. Brown presented the Ithaca Transit System Report of Operations
through the third quarter of 1982 .
Hydropower
Mayor Shaw reported the Hydropower Commission has been re-established.
He commented that the Board of Public Works had a representative on
that Commission, as well as staff involvement . The concerns are both
specific and general .
Conservation Advisory Council
Mayor Shaw remarked that the Board of Public Works does not have an
active liaison to the Conservation Advisory Council , and that he would
welcome a Board member volunteering to serve as liaison.
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 03 P .M.
Jo ph A. Rundle, City Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
OCTOBER 13, 1982
12560 Paul Warren G2122 30.51
12561 Gerard Franco G2122 30.51
12562 David Bowlsby F2144 265.75
12563 Vincent Small F2144 948.88
12564 City of Ithaca F2801 170.56
12565 Town of Ithaca G2374 165.47
12566 Dryden Sewer Dist. G2374 591.45
12567 Town of Ithaca G2374 275. 23
12568 Town of Ithaca G2374 194.52
12569 Town of Ithaca G2374 156.83
12570 Town of Ithaca G2374 132.24
12571 Town of Ithaca G2374 91.56
12572 Town of Ithaca G2374 366.01
12573 Morse Chain Co. G2120 175.00
12574 City of Ithaca F8316-309 34.69 G8116-309 52.03
12375 City of Ithaca F8316-309 85.67 G8116-309 128.51
12576 City of Ithaca F8316-309 342.73 G8116-309 514.10
12577 City of Ithaca F8316-309 19.11 G8116-309 28.66
12578 City of Ithaca F8316-309 1316.42 G8116-309 1974.62
TOTAL 3183.81 TOTAL 4907.25
Grand Total 8091.06
APPROVED BY FINANCE COMMITTEE
1480 W & M Miller A1710 25.00
1481 A & E DeSantis A1710 25.00
1482 M & Y Kim A1710 25.00
1483 G & M Halkiopoulos A1710 25.00
1484 Michael Waldvogel A1710 25.00
1485 Frank Slattery A1710 25.00
1486 Ithaca City School Dist. A2220 11,237.73
TOTAL 11,387.73
BOARD OF PUBLIC WORKS PROCEEDINGS 285
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. October 27, 1982
PRESENT:
Mayor - Shaw
Commissioners (6) - Brown, Gutenberger, Schickel, Stone, Sturtevant,
Walker
OTHERS PRESENT:
City Controller - Spano
Dep. Controller - Cafferillo
Asst. to Supt. - Dougherty
Supt, of Public Works - Kinsella
City Engineer -Cox
City Attorney - Tavelli
Transit Supervisor - Carpenter
Acting Liaison C.C. - Clynes
City Clerk - Rundle
PLEDGE OF ALLEGIANCE:
Mayor Shaw led all present in the Pledge of Allegiance to the American flag.
MINUTES:
By Comm. Schickel: Seconded by Comm. Walker
RESOLVED, That the minutes of the October 13,1982 meeting be approved as
recorded by the City Clerk.
Carried Unanimously
ADDITIONS OR DELETIONS TO THE AGENDA:
Water and Sanitary Sewers Committee
Comm. Schickel requested that Item 2f be deleted from the agenda.
No Board member objected.
Parking, Traffic and Transit Committee
Comm. Brown requested the addition of a Section 18 resolution.
No Board member objected.
COMMUNICATIONS:
Mayor Shaw reported that Mrs. Anthony DeSantis, 215 Dryden Road, called him
regarding receipt of a bill for $25.00 for sanitation violation #1-early placement
of garbage at 215 Dryden Road. Mrs.- DeSantis, owner and resident of a multiple
residence, claims to have been unaware of the city's ordinance, and was in the
hospital at the time the violation occurred. Mayor Shaw asked if the Board has a
formal procedure for waiving charges in cases such as this.
Discussion followed on the floor. Mayor Shaw referred the item to the Streets,
Facilities, Parks $ Refuse Committee.
PETITIONS AND HEARINGS BEFORE THE BOARD:
Request for Leniency
Barry Kahn, 209 S. Corn Street, appeared before the Board regarding an overtime
charge billed him for turning on the water at his residence following repairs to
the line.
The request was referred to the Water and Sanitary Sewers Committee for review and
report back at the next meeting of the Board.
Violation #1- Early Placement of Garbage
Atty. Michael J. Pichel appeared berme the Board on behalf on Moshe and Dalia Pelli,
owners of a multiple residence at 318 E. Seneca Street, who received two notices of
$25 charges for early placement of garbage. The owners do not live at 318 E. Seneca
St. , but hire a man to put the garbage out for the residents. They claim that the
garbage was not put out by anyone at the residence.
The complaint was referred to the Streets, Facilities, Parks & Refuse Committee for
review.
I
-2- October 27, 1982
286 CITY ATTORNEY'S REPORT:
Deed for Park -- Seneca Street
City Attorney Tavelli reported that he has received and will record the deed to
the piece of property next to the old East Hill School, and suggested the Board
may want to identify the small park with a name.
The item was referred by the Mayor to the Streets, Facilities, Parks and Refuse
Committee for consideration.
STAFF REPORTS:
Asst. to Supt. Dou herty
Mr. Dougherty called attention to the Staffing Needs Analysis of the Vehicle °°-
Repair Center, copies of which were distributed to the Board, asking that it be
reviewed. He commented that the report is his best estimate of what it would
take to rim the repair shop, accomplishing maintenance of all city equipment, and
maintaining it at a proper level. The report was not included in the 1983 budget
request because it was not ready when the budget request was submitted. He commented
that there are several ways of approaching this: if it is decided that we do not
want the central repair garage to maintain all of the equipment, that decision can
be made. The report is based on what he understands the city's position to be--that
it should be a central repair garage and should maintain all of the city's equipment.
This would require more than double the number of mechanic titles in that facility.
Mr. Dougherty introduced Richard Ferrel, recently appointed Motor Equipment
Maintenance Supervisor, to the Board.
Mayor Shaw referred the report to Mr. Ferrel and the Finance, Personnel and
Administration Committee for review.
WATER AND SEWER COMMITTEE:
Payment Re uisition--Stearns & Wheler
By Comm. Schickel: Seconde by Comm. Walker
RESOLVED,That a payment requisition from- Steams & Wheler for professional-
engineering services for the development of an Industrial Pretreatment Program, be
approved in the amount of $3,791.63.
Carried Unanimously
Payment Requisition--Stearns & Wheler
By Comm. Schickel: Seconded by Comm. Walker
RESOLVED, That a payment requisition from Stearns & Wheler for professional services
in connection with the Sewer System Evaluation Survey, be approved in the amount of
$79.71.
Carried Unanimously
Payment Requisitions--Stearns $ Wheler
By Comm. Schickel: Seconde by Comm. Gutenberger
RESOLVED, That the following payment requisitions from Stearns & Wheler in connection
with the design of additions and modifications to the Wastewater Treatment Plant, be
approved:
- Drawings and Specifications . . . . . . . . . . . . $ 109, 090.92
- Value Engineering Studies . . . . . . . . . . . . . 10, 824.97
- Regulatory Review . . . . . . . . . . . . . . . . . 1, 039.37
- User Charge . . . . . . . . . . . . . . . . . . . . 111.85
- Permits . . . . . . . . . . . . . . . . . . . . 202.23
- Re-design Resulting from Value Engineering. . . . . 83.89
- Financial Capability Analysis Application . . . . . 412.66
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
Payment Requisition--Ewell W. Finley, P.C.
By Comm. Schickel: Seconded by Comm. Walker
RESOLVED, That a payment requistion from Ewell W. Finley, P.C. for professional
services in connection with the value engineering for the design of the Ithaca Area
Wastewater Treatment Plant, be approved in the amount of $26,083.61.
Carried Unanimously
-3- October 27, 1�R4
Payment Re uisition -- Ithaca Real Estate Agency
By Comm. Schickel: Seconded by Comm. Stone
RESOLVED, That a payment requisition from the Ithaca Real Estate Agency for appraisal
services in connection with a value estimate of the sewer outfall easement in
connection with the Wastewater Treatment Plant project, be approved in the amount of
$395.00.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
STREETS, FACILITIES, PARKS, AND REFUSE COMMITTEE:
Payment Requisition— Paolan eli Contractor
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED,"That a payment requisition from Paolangeli Contractor for the construction
of 10 wheelchair ramps in various locations in the central business district, be
approved in the amount of $8,584.00.
Carried ied Unanimously
Payment Requisition -- O'Brien & Gere Engineers, Inc.
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That a payment requisition from O'Brien & Gere Engineers, Inc. for
engineering services in connection with the Six Mile Creek wall rehabilitation,
be approved in the amount of $2767.29.
Carried Unanimously
Q
Payment Requisition -- Eckerlin, Klepper, Hahn & Hyatt
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That a payment requisition from Eckerlin, Klepper, Hahn & Hyatt for
professional engineering services in connection with the repairs to the Green &
Seneca Street Parking Garages, be approved in the amount of $750.00.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
Payment Requisition (No. 2) Chemung Contracting,Inc.
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That a payment requisition (No. 2) from Chemung Contracting, Inc. for
the reconstruction of the North Tioga Street Bridge over Cascadi_lla Creek, be
approved in the amount of $91,675.19
Carried Unanimously
Bid Award--contract for supplying salt
Comm. Gutenberger reported that bids were received on October 21, 1982 for supplying
salt for ice control.
Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the contract for supplying salt for ice control be awarded to
International of Clarks Summit, Pa. for their bid price as shown, delivered; and
to Cargill, Inc. of Lansing, N.Y. for their bid price as shown, picked up at their
plant. (When a mile factor is figured as required in the specifications, Cargill
becomes the low bidder.)
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Au it
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That bills audited and approved by the Finance Committee as listed on
Abstract No. 20 of the General Fund account of the Department of Public Works, and
on Abstract No. 20 of the Water and Sewer Fund, be approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
M
288 -4- October 27, 1982
Appointments- Streets $ Facilities Division
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the Board approves the appointment of Gerald Schrader and Daniel
Slattery as Laborers in the Streets & Facilities Division at $4.33 per hour, effective
October 24, 1982.
Carried Unanimously
Promotions -- Streets & Facilities Division
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That the Board approves the promotion of Brian Mitchell and Michael Reynolds
to the position of Maintenance Workers in the Streets & Facilities Division at $4.4
per hour, effective October 31, 1982.
PARKING TRAFFIC AND TRANSIT COMMITTEE:
Distribution of 1982 Section 18 Funds
By Comm. Brown: Seconded by Comm. Sturtevant
WHEREAS, the City has been notified of the Federal Highway Administration, Section
18 Public Transit Funding availability, and
WHEREAS, City staff have been negotiating the distribution of these Section 18 funds
with the County, and
WHEREAS, staff feels a satisfactory solution has been reached;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works agrees to the distri-
bution of the 1982 Section 18 Public Transit Assistance funds and requests the Mayor
to notify the County Commissioner of Planning of the City's agreement, and execute
said agreement.
Discussion followed on the floor.
A vote on the resolution resulted as follows:
Carried Unanimously
Commonland
City Attorney Tavelli reported that City Engineer Cox had received several memos
from Mr. Fabbroni of the Town of Ithaca. City Engineer Cox commented that he did
not feel that the city's watershed was in jeopardy.
Hydropower
Mayor Shaw reported on the progress of negotiations. One option would be to build
it ourselves, the other option would be on a negotiated agreement with both Synergics
and Cornell University.
NEW BUSINESS:
Letter of, preciation
By Comm. Gutenberger: Seconded. by Comm. Schickel
RESOLVED, That the Superintendent write a letter of acknowledgement and appreciation
to Marvin Adelman for his services to the City with respect to his work with city crews
on the Commons.
ADJOURNMENT:
On a motion, the meeting adjourned at 5:15 p.m.
Jos h AL Rundle, Uity Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
12579 GPP Inc. F2144 87.29
12580 Town of Dryden G2374 529.97
12581 William Avramis F2144 891.15 G2122 1855.41
TOTAL 978.44 TOTAL 2385.38
APPROVED BY FINANCE COMMITTEE
1488 Ping Lei Wang A1710 25.00
1489 D. B. & M. G. Gersh A1710 25.00
50.00
BOARD OF PUBLIC WORKS PROCEEDINGS 289
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. November 10 , 1.982
Due to lack of a quorum, the meeting was not held at 4 : 00 p .m. , but
was rescheduled for 8 : 00 p.m. that evening.
PRESENT:
Mayor - Shaw
Commissioners - Gutenberger, Stone, Sturtevant , Schickel , Walker
ABSENT:
Co ssioner - Brown
OTHERS PRESENT:
Supt. of Public Works - Kinsella
Asst. to Supt. - Dougherty
Dep. Clerk - Paolangeli
MINUTES:
By Comm. Schickel : Seconded by Comm. Sturtevant
RESOLVED, That the minutes of the October 27 , 1982 meeting be approved
as recorded by the City Clerk.
(y) Carried Unanimously
N
Ljj SPECIAL ORDER OF BUSINESS:
Public Hearing on Sidewalk Assessments
Q Resolution To Open Public Hearing
By Comm. Gutenberger: Seconded y Comm. Stone
RESOLVED, That the Public Hearing on Sidewalk Assessments is open.
Carried Unanimously
No one appeared to speak to the hearing.
Resolution To Close Public Hearing
By Comm. Gutenberger: Seconded y Comm. Stone
RESOLVED, That the Public Hearing on Sidewalk Assessments is closed.
Carried Unanimously
STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE :
Si ewalk Assessments
By Comm. Gutenberger: Seconded by Comm. Schickel
WHEREAS, a public hearing has been held by this Board on assessments
levied for construction of sidewalks at various locations in the City
of Ithaca as detailed in the attachments to the minutes of the Board
of Public Works meeting of October 135 1982 , and
WHEREAS, the property owners have been afforded. an opportunity to be
heard as provided for in the City Charter ; now, therefore be it
RESOLVED, That the sidewalk assessments levied by this Board on
October 13, 1982 , in the total amount of $4 ,152 . 49 , be and hereby is
finally approved and recommended to the Common Council for confirmation.
Carried Unanimously
Request for Expungement of Charges- -318 E. Seneca Street
Comm. Gutenberger reported that tie Superint nt--gas reviewed the
matter of charges against property owners of 318 E. Seneca Street for
early placement of trash. He has been informed by staff that in the
past there have been numerous violations , sometimes twice a week, of
trash being placed out early for pickup . Specifically, after publica-
tion of the regulations in November of 1981 for institution of the
special service charge , the property owners received special pickups
and were invoiced on December 3 and 14 , 1982 . The owners were
contacted by telephone on May 2 , 1982 , to notify them of an existing
violation and subsequently there have been two violations of this
regulation.
Resolution
By Comm. Gutenberger : Seconded by Comm. Stone
WHEREAS, there are at least five recorded violations at 318 E . Seneca
Street , some prior to the enactment of the current trash pickup regula-
tions , and the remainder following this enactment , and
290 -2- November 10 , 1982
WHEREAS, efforts to notify the owners directly of continuing violatidils
have been made, and
WHEREAS, the property owners of 318 E. Seneca Street are receiving a
special service for which they are being charged; now, therefore , be it
RESOLVED, That the property owners of 318 E . Seneca Street be notified
by the Superintendent that these special charges will remain in effect
and are payable to the City of Ithaca.
Carried Unanimously rN
Request for Expungement of Charges--215 Dryden Road
Comm. Gutenberger reported that the Superintendent has investigated
the request for voiding service charges sent to the owner of property
at 215 Dryden Road for violation of early trash pickup regulations .
Resolution
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, records indicate that early placement of trash at 215 Dryden
Road occurred on 3/19 ; 4/15; 7/28; and 9/22/82, and
WHEREAS, the property owner received a special service for which she
is being charged; now, therefore, be it
RESOLVED, That the property owner of 215 Dryden Road be notified by
the Superintendent that these special charges will remain in effect
and are payable to the City of Ithaca.
Carried Unanimously
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE:
Au it
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No . 21 of the General Fund account of the Department
of Public Works , and on Abstract No . 21 of the Water and Sewer Fund,
be approved for payment . It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Promotion Elmer Cook
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That Elmer Cook be promoted to the position of Maintainer
in the Streets & Facilities Division at $4. 84 per hour, effective
November 14, 1982.
Carried Unanimously
Promotion *-' John Knuutila
By Comm. Walker : Seconded by Comm. Stone
RESOLVED, That John Knuutila be promoted to the position of Motor
Equipment Operator in the Streets & Facilities Division at $5 . 89
per hour, effective November 14, 1982 .
Carried Unanimously
Permanent Appointment - Peter Albertsman
By Comm. Walker : Seconded by Comm. Stone
WHEREAS , Peter Albertsman has successfully completed Civil Service
testing for the title of Stock Manager; now, therefore , be it
RESOLVED, That Peter Albertsman be granted a permanent appointment
to the position of Stock Manager in the Streets & Facilities Division
at an annual salary of $13, 046 , effective November 14 , 1982 .
Discussion followed on the floor . Supt . Kinsella commented that Mr .
Albertsman has done a fine job in working on the fuel management system
and he hopes that all the Board members will have a chance to meet
Mr . Albertsman and his counterparts at the garage .
A vote on the resolution resulted as follows :
Carried Unanimously
-3- November I.0, 19891
Addition to Agenda
1983 Bue_t
Comm. Warr reported that the budget , as amended by the Finance
Committee, submitted to the Mayor for the Board and our department,
was approximately $3, 565 ,000 . He said there were many amendments or
changes made by the Mayor to that budget, the crux of which is to add
or subtract in net about $1 ,000 to our proposed utilities budget, to
subtract our equipment request for a computer out of the operating
budget and into the revenue sharing budget so we are still hoping to
et that computer, to reduce the account for salt by approximately
10, 000, to add to the equipment and maintenance account approximately
$10, 000, and to add to gas and oil account approximately $10 ,000 .
He reported that the net of the Mayor ' s recommended changes is to
reduce their budget by approximately $22 , 000 , the bulk of which is
that computer which is for $28 ,000 .
Resolution
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the Board recommend and pass on to the Budget and
Administration Committee of Common Council the Finance Committee ' s
() adopted budget in the total amount of $3, 565 , 554 .
(y) Discussion followed on the floor.
N
Ld Comm. Gutenberger asked why the $6 ,000 compressor for the Hall. of
Justice was removed from the budget and was told by Supt. Kinsella
�( that after looking into the status, maintenance history, he decided
to remove that request from the equipment list.
Comm. Gutenberger asked why 3 mowers in amount of $350 were removed.
from the equipment list and was told that the item went into small_
tools account Buildings & Grounds 8810 , acct. 322 .
Comm, Gutenberger asked why the merry-go-round was taken out of
Stewart Park and not replaced. He was told that it was taken out
because it was dangerous , but that money is in the account for add.i_-
tional playground equipment.
Comm. Schickel asked how we can get along with $100 mowers in the
cemetery but need $400 mowers every other place we have hand mowers .
No response was given. Mayor Shaw suggested getting an answer at
some point in time later inasmuch as the hour was late .
Comm. Schickel asked if the equipment list being voted on included
Mr. Dougherty'-s car and was told that it does.
A vote on the resolution resulted as follows :
Ayes (5) - Gutenberger, Stone, Sturtevant , Schickel , Walker
Abstention (,l) —Mayor Shaw
Carried
Mayor Shaw commented that he thought it was an excellent budget and
would give strong support to 990 of it. The committee work on the
budget was excellent. He thanked the staff who prepared the budget
and the staff who operate within the budget . It came in low- and' they
have to live within it and that ' s to their credit . He further
commented that he was very pleased and that it made his job immensely
easier.
MAYOR' S COMMUNICATION :
Mayor Shaw referred to a letter received from James M. Kerrigan, Pres . ,
Tioga $ Buffalo Building Corp. , thanking staff for their quick , prompt
cooperation over his efforts on 200 East Buffalo Street. He said he
would make a copy of the letter available to anyone wishing to see it .
Mayor Shaw also commented that he has $20 , 000 in the Parks Reserve
Account. Although it is not earmarked for Stewart Park, it is aimed
at that sort of thinking. Although it ' s not a substantial sum it is
the first time in 5 years that funds have been set aside for this
kind of improvement.
292 - 4- November 10, 1982
NOTE : The meeting was abbreviated, the entire agenda not completed..
The items not taken up at this meeting will be handled at the next
meeting of the Board.
ADJOURNMENT:
On a motion the meeting adjourned at 8 : 20 p .m.
Callista F. Paolangel-i-, 6Dep. Clerk William R. S aw, Mayor
OF PT -IC
dlcc()(,TlITF) J."I"CEIVA13LY
12532 Cauuua. ;Partiienvs (12122
I 3r.51
12 36'3 1,71tcj jJ1. 2',j2aqei- (7 2122 3 5.9 61
12.5134 Darx)stlienes c 17estopoulos F214,1 15-.71 02122 10.47
125133 C'Orilu'll universitu F2 6 3 J 52.33 (72650 34.S 6'
123,36 Corrieli. Universitzi 62120 23,424.9,0
TOTAL 3' Ua ter C, ozi 28,556.RO
3
Grand Total ,u2?.
APPROV_' D PY Fl�'IIWCE COINIZ•11117TEZ
BOARD OF PUBLIC WORKS PROCEEDINGS 293
CITY OF ITHACA, NEW YORK
Regular Meeting 4: 00 P.M. November 24 , 1982
PRESENT:
Mayor - Shaw
Commissioners (4) ° Gutenberger, Schickel, Stone, Walker
ABSENT:
Commissioners (2) - Brown, Sturtevant
OTHERS PRESENT:
Supt. of Public Works - Kinsella
City Controller - Spano
Asst. to _ Supt. Dougherty
Dep. Clerk - .Paolangeli
City Attorney ° Tavelli
MINUTES:
By Comm. Walker: Seconded by Comm. Schickel
CO RESOLVED, That the Minutes of the November 10, 1982 meeting be approved
(� as recorded by the Deputy - City Clerk.
� Carried Unanimously
Comm. Schickel asked if it would be possible to receive the minutes
Q and agenda a few days earlier to give the board members an opportunity
to go over them before the meetings . Mayor Shaw commented that the
Finance, Personnel, and Administration Committee will be meeting in
December to take up two or three items and perhaps distribution of
minutes and agenda could also be discussed.
SPECIAL ORDER OF BUSINESS:
By Comm. Schickel: Seconded by Comm. Stone
WHEREAS, Philip L. Cox has served the City of Ithaca as City Engineer
from May 5, 1975 and will conclude his service on December 3, 1982 , in
order to further his career, and
WHEREAS, during his tenure as City Engineer he has exhibited a high degree
of professionalism, competency and leadership in the conduct of his
office, and
WHEREAS, Philip L. Cox, in addition to his professional service to the
public, has contributed greatly to the progress of design and construction
of the City of Ithaca' s new Wastewater Treatment Plant ; now, therefore,
be it
RESOLVED, That this Board of Public Works commends Philip L. Cox, P.E.
for his past efforts on behalf of the City, and wishes him well in all
his future endeavors .
Carried Unanimously
Mayor Shaw requested that the Clerk have an appropriate copy of the
resolution made, to include signatures of the Board, Superintendent and
Mayor, which will be presented to Mr. Cox.
REPORT OF COUNCIL LIAISON:
Comm. Schickel read a memorandum from Acting Liaison Clynes as follows :
"At the last budget meeting on November 18 of Council those present
agreed to raise the anticipated 1983 parking revenues with a firm
message to the Board of Public Works that parking fees would be raised
early in 1983 . Would you please pass this information on to the Board
of Public Works at its meeting on November 23 ."
WATER AND SEWER COMMITTEE:
Request for Expungement of Charges
Comm. Schickel reported that at the October 27 meeting of the Board, a
request was received from Mr. Barry Kahn, owner of property at 209 S .
Corn Street, for a review of billing charges levied against that property
for turning on water . This matter was referred to committee for review
and report.
i
- 2- November 24, 1982
294Resolution
By Comm. Schickel : Seconded by Comm. Walker
WHEREAS, a review of records at the water_ division office reveals that
Mr. Kahn' s request to have water turned on for that day was received
after regularly scheduled working hours , and
WHEREAS, this request for service could not be honored except by an
'overtime ' call to the property for which the owner was subsequently
billed; it is therefore
RESOLVED, That the request from Mr. Barry Kahn for an expungement of the
charge incurred for one-hour -of overtime (minimum charge) in. order to
turn water back on at 209 S . Corn Street, be granted. w.
Carried Unanimously
Request for payment--T.G.Miller, P.C. and Associates
By Comm. Schickel: Seconded by Comm. Stone
RESOLVED, That payment request #3 from T.G. Miller, P.C. and Associates
for mapping environmentally sensitive areas in the Ithaca Sewer Service
Area, be approved in the amount of $2,340 . 47 .
Carried Unanimously
Award of Bid
Comm. Schickel reported that bids for., supplying one automobile for use
in the Engineering & Utilites Division were received on November 4, 1982.
Resolution
By Comm. Schickel: Seconded by Comm. Stone
RESOLVED, that the contract for supplying one automobile for use in the
Engineering & Utilities Division, be awarded to Maguire Ford of Trumansbur
for their low bid of $6, 239 . 00 .
Discussion followed- on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
{ STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE:
Comm. Gutenberger requested the addition of an item G concerning a bi]
from O'Brien & Gere for work on Six Mile Creek.
No Board Member objected.
Use of Construction Site Flare Pots
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, the Fire Commissioners of the City of Ithaca have expressed
concerns - regarding the departmental use of construction site flare pots ,
and
WHEREAS, the staff in the department has reviewed such use and has
recommended their continued use -due to reasons of safety and economy and
their lower instances of vandalism; now, therefore, be it
RESOLVED, That this Board recognizes the valid concerns of the Fire
Commissioners and directs the staff to use such flares only where use of
other type lights will not satisfy the reasonable needs of the department .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously . .
Payment Voucher- -V. Giordano Construction Corp .
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That a payment voucher (final) from V. Giordano Construction. "
Corp . for services performed in connection with Cass Park Lobby Expansion
be approved in the amount of $825 . 94 .
Carried Unanimously
Lane Markings- -Prospect Street and South Aurora Street
Comm. Gutenberger reported that a question was raised regarding thelabsen
of lane markings for left turn lanes on Prospect Street (heading east) !an
South Aurora Street (heading north) . A meeting was held with staff to '
confirm that striping was initially proposed, but that during the onset o
construction a decision was made by the Engineering Division to stripe th
intersection without turning lanes as being, in their .
-3- November 24 , 198 95
judgement, the preferred configuration for traffic control to :
a. take advantage of the new, wider streets and give
southbound turning movement more spacing, and
b. reduce the observed tendency of northbound. vehicles on
Aurora to "shoot" the intersection by passing on the
right of leftturning vehicles .
Resolution
By Comm. Gutenberger: Seconded by Comm. Stone
WHEREAS, verification of present traffic flow during morning and.
evening peak hours confirm the success of the present marking system,
and
WHEREAS, stacking of traffic due to turning movements , with a -few minor
exceptions, has been eliminated, and
WHEREAS, the widening of the intersection that allows southbound traffic
to turn onto Prospect has accomplished its objective of eliminating
delays for vehicles turning south from Prospect, and
M
(y) WHEREAS, the intersection could be restriped to provide a turning lane
on Prospect and a lane for Aurora, and-
LJJ WHEREAS, it is felt that this would not improve traffic flow, but would.
tend to restrict flow by confining the majority of traffic to a
Q narrower turning area; now, therefore, be it
RESOLVED, That it is the recommendation of this committee to concur with
the decision of the Engineering Division as being in the best interests
of increased capacity and safety for vehicular and pedestrian use of
the intersection.
Discussion followed on the floor. Comm. Schickel read an excerpt from
the March 14, 1982 Board of Public Works Proceedings which was EXHIBIT
A DETERMINATION AND FINDINGS --Intersection Improvement Project South
Aurora and Prospect Streets, which is filed in the County Clerk.' s
Office. Supt. Kinsella responded to Comm. Schickel , and after further
discussion Mayor Shaw recommended trying the intersection improvement
as is , and if it is decided that. restriping is desirable , it can be
done next summer.
A vote on the resolution resulted as follows :
Ayes (4) - Gutenberger, Stone., Walker, Shaw
Nay (1) - Schickel
Carried
Stewart Park
Comm. Gutenberger explained briefly the contents of a report prepared
for the Board' s consideration concerning activities in Stewart Park.
Three items included would:
1 . limit use of ball fields to (unorganized non-scheduled)
sporting event;
2. discontinue contracting out of the concession stand and
instead, turn the operation of it over to the Youth Bureau;
and
3. suggested reservation form for the use of pavilions in
Stewart Park.
Resolution
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the report on Stewart Park be tabled until_ the next
meeting of the Board.
Carried Unanimously
2 9 6 Street Lighting Services -4- November 24, 2982
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the Mayor be authorized to enter into a contract with
the NYS Electric & Gas Corp . which establishes the rates for street
lighting service supplied to the City by NYSE&G for 1982 , in accordance
with the recommendations of the City Attorney.
Carried Unanimously
Payment Request- -McFarland-Johnson Engrs. , Inc.
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That a payment request from McFarland-Johnson Engrs . , Inc .
for engineering services in connection with the construction of the
North Tioga Street Bridge over Cascadilla Creek, be approved in the
amount of $1, 298 . 18 .
Carried Unanimously
Payment Request--O'Brien & Gere Engrs . , Inc.
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That a payment request from O'Brien $ Gere Engrs . , Inc . for
engineering services in connection with Six Mile Creek rehabilitation
be approved in the amount of $793 . 36.
Carried Unanimously
Naming of Park
Comm. Gutenberger reported that the East Hill Civic Association have
recommended two names for the East Hill Park for the consideration of
the Board. Mayor Shaw suggested that in the near future the Board may
want to also take up the naming of "Fall Creek Youth Park" which has
never been formally named.
Street Numbers
Comm. Gutenberger reported that the committee has done some work on
street numbering; also the Charter and Ordinance Committee of Council
have worked on this item and propose an ordinance to be incorporated
in the City of Ithaca Municipal Code .
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Comm. Walker requested the addition of three items to the agenda: a
promotion (Gerald L. Schrader) ; - adoption of the Water and Sewer Funds
Budgets ; and a resolution concerning repaving .
No Board member objected.
Audit
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No. 22 of the General Fund account of the Department
of Public Works , and on Abstract No. 22 of the Water and Sewer Fund, be
approved for payment. It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Senior Engineering Technician
Comm. Walker reported that the City Engineer has completed a draft
job description for the title of Senior Engineering Technician, a
proposed recommended staffing change in the. Engineering and Utilities
Division. He commented that he has a copy of that which the committee
will be acting on.
Promotion- -Gerald L. Schrader
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That Gerald L. Schrader be promoted to Truck Driver in the
Streets & Facilities Division at $3 . 03 per hour, effective November 2!
1982.
Carried Unanimously
Water and Sewer Fund Budgets
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the Board adopts the Water Fund Budget in the amount
of $809, 396, and the Sewer Fund Budget in the amount of $1, 821 , 892
consisting of an operating budget of $1 , 1212892 and a 'transfer -from
.a i
- 5- November 24, 1.982
surplus to the Capital Reserve Account of $700 , 000 . 29 T
Discussion followed on the floor.
A vote on the resolution resulted as follows.:
Carried Unanimously
Repaving
By Comm. Walker: - Seconded by Comm. Stone
WHEREAS, $30, 000 was removed from the proposed 1983 machine paving
budget by the Budget and Administration Committee of Council ; and
WHEREAS, That machine paving budget was put together under the
assumption that we would be paving East State Street, and if that were
the case, that would consume a majority, if not all, of the time of the
department' s manpower during the summer paving period; and
WHEREAS, the delaying of East State Street, at least until the 1984
calendar year, and taking $30, 000 out of the department machine paving
bud get-,we are faced with the possible under-utilization of the department' s
manpower for that paving period of time during the summer; now, therefore,
be it
(Y) RESOLVED, That this Board send to the Budget and Administration. Committee,
N if not Council, our recommendation that at least that $30 ,000 be restored
Lj to the machine paving budget.
'Q Discussion. followed on the floor.
Amendment to Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That this Board send to the Budget. and Administration. Committee,
if not Council, our recommendation that the machine paving budget be
increases from $115, 000 to. $185,0.00.
Discussion followed on the floor .
A vote on the amendment resulted as follows :
Ayes (4) - Gutenberger, Walker, Stone, Schickel
Absention (1) - Shaw
Carried
Main Motion as Amended
WHEREAS, $30,000 was removed from the proposed 1983 machine paving
budget by the Budget and Administration Committee of -Council; and
WHEREAS, That machine paving .budget was put together under the assumption
that we would be paving East State Street, and if that were the case,
that would consume a majority, if not all , of the time of the department 's
manpower during the summer paving period; and
WHEREAS, the delaying of East State Street, at least until the 1984
calendar year, and taking $30, 000 out of the department machine paving
budget, we are faced with the possible under-utilization of the
department' s manpower for that paving period of time during the summer;
now, therefore, be it
RESOLVED, That this Board send to the Budget and Administration
Committee, if not Council, our recommendation that the machine paving
budget be increased from $115, 000 to $185 . 000 .
A vote on the Main Motion as Amended resulted as follows :
Ayes (4) - Gutenberger, Walker, Stone , Schickel
Absention (1) - Shaw
Carried
City Engineer
Mayor Shaw informed the Board that he has appointed a Search Committee
to recruit a new City Engineer for the City of Ithaca . The Committee
is composed of the Finance, Personnel and Administration And Water and
Sanitary Sewers Committees of the BPW, the Personnel Committee. and he
-b- November 24 , 1982
298 1 .
.expanded it to include some staff. Also, the Committee includes
ex officio Town Supervisor Noel Desch and two members of Common Council .
The deadline for submission of applications is December 31 , 1982 .
Interviews will be held during the month of January, and hopefully a
selection made soon after.
Comm. Gutenberger commented that he doesn' t feel comfortable having
someone outside the family involved in selecting our employee . Mayor
Shaw assured him that the final decision rests with the Board.
REPORT OF SPECIAL COMMITTEES:
Mayor Shaw commented that he will be asking one of the Board members
to serve as liaison to the Hydropower Commission.
Collegetown
Mayor Shaw reported that a committee of the IURA had the day before
passed a recommendation that a UDAG grant application be submitted for
a 180-car parking garage in Collegetown. This recommendation will be
passed on to the full agency.
ADJOURNMENT:
On a motion the meeting adjourned at 5: 20 p .m.
Callista F. Paolangeli,D . Clerk William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
November 24, 1982
1490 B J Kligerman A1710 15.00
1491 Timothy S. Williams A2192 46.85
1492 Complete Auto Transit Co. A1710 170.07
1493 Donald W. Hull, Jr. A1710 296.20
TOTAL 528.12
APPROVED BY FINANCE COMMITTEE
BOARD OF PUBLIC WORKS PROCEEDINGS 299
CITY OF ITHACA, NEW YORK
Regular Meeting 4 : 00 P.M. December 8 , 1982
PRESENT:
Mayor - Shaw
Commissioners (4) - Brown, Gutenberger , Schickel , Walker.
ABSENT:
Commissioners (2) - Stone , Sturtevant
OTHERS PRESENT:
Supt. of Public Works - Kinsella
City Controller - Spano
Dep. Controller - Cafferillo
Dep. Clerk - Paolangeli
City Attorney - Tavelli
Purchasing Agent - Clynes
Alderperson - Clynes
Commons Coordinator - Polk
PLEDGE OF ALLEGIANCE :
G) Mayor Shaw led all present in the Pledge of Allegiance to the American
co flag.
N
W MINUTES:
By Comm. Gutenberger: Seconded by Comm. Walker
RESOLVED, That the Minutes of the November 24, 1982 meeting be approved
as recorded by the Deputy City Clerk.
Carried Unanimously
COMMUNICATIONS FROM THE MAYOR:
Introduction of Commons Coordinator
Mayor Shaw introduced Dionne Pol , Commons Coordinator , to the Board.
Meeting in Albany
Mayor Shaw reported that he had attended a two-day meeting in Albany
.to talk about creation and function of a group called Seventh City
which includes 56 small cities in New York State . He reported that it
appears that the federal government will be adopting some form of
legislation in the area of raising funds and distributing those funds
to the states and perhaps municipalities for improvements to, at a
minimum, streets and highways , and perhaps public works in general .
1983 Budget
Mayor SEaw reported that the asphalt paving budget was increased by a
5-0 vote of the Budget and Administration Committee , and was incorporated
in the full Council resolution.
Southside Center- -Mayor Shaw reported that in discussing funding and
staff necessary, a half-time person for custodial work was recommended.
Tin Can- -Mayor Shaw reported that the Tin Can was funded at full level
with a directive to the Supt . of Public Works and Youth Bureau Director
to put together a report on the consequences of a closing of the East
wing . The report is to be ready in January.
Henry St. John- -Mayor Shaw reported that the Planning Director , Supt .
of Public Works and Youth Bureau Director have been looking at apparent
cost and comparative cost of upgrading the Tin Can facility, based. on
a study this Board was involved in a year or so ago , and looking at an
undone as yet study of upgrading Henry St . John so the two buildings are
comparable , and if there is reason to conclude that there is wisdom in
pursuing that further , to then bring a recommendation back to the three
boards for further recommendation of a formal proposal .
Discussion followed on the floor. Comm. Gutenberger commented that it
was his understanding that the East Wing of the Tin Can is to be closed.
Mayor Shaw asked Supt . Kinsella to check the matter out with City
Controller Spano and Budget & Administration Committee Chairman Holman.
Hospitalization of Board Member
Mayor Shaw informed the Boar that Comm. Stone is hospitalized in
Binghamton, N .Y , and requested Supt . Kinsella to get the name and
address of the hospital so the Board can communicate with her.
300 - 2 December 81 1982
Commons Advisory Board and Commons Coordinator
Mayor Shaw reported that the builget process for 1983 brought to a head
the question of the reporting status and budgetary process for the
Commons Advisory Board and its staff. He said he made the recommenda-
tion that the board consider transferring its budget process and its
reporting process through the Supt . of Public Works and this board.
He said he had met with the CAB the previous Friday and after extensive
discussion they concurred with the recommendation. He asked Comm.
Walker and his committee to meet with him for discussion. If there is
support for it , then it would go to the Council thereafter for their
adoption by way of an amendment to the authorizing legislation .
CITY ATTORNEY' S REPORT:
City Attorney Tavelli reported that the county asked him to take up
briefly the status of the city to be run public parking lot behind
the Court House . He said in June he had received a proposed agreement
from the county that had sat over there for 3 years , since 1979 . They
had approved it. He said he sent a memo to various people in the City
saying certain laws have to be changed at the Council level if they
want to do it, but to look at it again and see if they still want to
operate a parking lot behind the Court House . He asked the board to
comment.
Comm. Gutenberger commented that it had been discussed informally--in -
committee soon after he had been appointed to the Board and apparently
it was something the committee didn' t want to become involved in.
Supt. Kinsella recommended having a committee meeting to formulate a
recommendation. The matter was referred to the Streets , Facilities ,
Parks and Refuse Committee .
SUPERINTENDENT' S REPORT:
Supt. Kinsella reported that the committee found no sufficient reason
to deny the petition to use the area along Floral Avenue for an experi-
mental period under closely held regulations and requirements such as
parking, trash removal, appearances and security; so it was left up
to Comm. Gutenberger and committee on whether or not to refer this to
the Superintendent to implement at his discretion with those items in'
mind.
Mayor Shaw commented they would need the Mayor to execute a lease .
City Attorney Tavelli said there should be some kind of a lease with
respect to insurance and other matters .
Discussion followed on the floor.
Comm. Gutenberger commented that if the Board decide to use the land
for the project , it will be up to the Superintendent and City Attorney
to prepare a lease .
Mayor Shaw suggested that City Attorney Tavelli send a copy of the
previous lease with Community Gardens to the Superintendent to give him
an idea of what to include in a lease for review by the committee and
action by the full board.
REPORT OF COUNCIL ACTING LIAISON:
Acting liaison Clynes called attention to an increase in parking fees
which is a part of the 1983 budget revenue and reminded the Board that
the Council would like to hear from the Parking , Traffic and Transit
Committee regarding this item.
Comm. Brown responded that the committee is waiting for a final report
from the Collegetown project which is due the 15th of December .
Mayor Shaw suggested the committee might be able to get a draft copy
of the information from Herman Sieverding.
WATER AND SEWER COMMITTEE :
Amen ment No . 2- -Value Engineering phase of Ithaca Area Wastewater
Treatment Plant project
By Comm. Sc ickel : Seconded by Comm. Gutenberger
WHEREAS , the Value Engineering phase of the design of the Ithaca Area
-3 December 8 , 1.982301
Wastewater Treatment Plant project has been completed, and
WHEREAS, specific recommendations have been made and accepted as
the result of the Value Engineering review. and
WHEREAS, it is necessary to authorize the implementation of these
Value Engineering recommendations in the design phase , and
WHEREAS , it is the sense of the Special Joint Subcommittee to proceed
with these design changes ; now, therefore, be it
RESOLVED, That this Board hereby approves. and authorizes the Super-
intendent to sign an Amendment No . 2 providing for an increase in the
original allowable cost ceiling of $78,041 . 00 , and a professional fee
of $6 ,141 . 00 to Stearns $ Wheler, Engineers and Scientists .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
(Y) Carried Unanimously
N
W ' Invoice--Stearns $ Wheler
< By Comm. Schickel: econded by Comm. Walker
Q RESOLVED, That the following bills from Stearns $ Wheler in connection
with the design of additions and modifications to the Wastewater Treat-
ment Facilities be approved for payment.
- Geotechnical Services . . . .. . . . . . $ 8,026 . 44
- Drawings and Sepcifications . . . . . . . 62 ,580 . 89
Value Engineering Studies . . . . . . 73-523 . 44
- Additional Services (Redesign) 11,450. 49
- Regulatory Review. . . 931 . 42
Carried Unanimously
Invoice- -Stearns & Wheler
By Comm. Schickel: Seconded by Comm. Walker
RESOLVED, That a bill from Stearns $ Wheler for professional engineer-
ing services in connection with the Sewer System Evaluation Service
be approved for payment in the amount of $556 . 15 . .
Carried Unanimously
Invoice- -Stearns & Wheler
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That a bill from Stearns $ Wheler for professional engineer-
ing services in connection with the Industrial Pretreatment Program be
approved for payment in the amount of $2 ,030 . 15 .
Carried Unanimously
STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE :
Amendment No . 2- -USDA Soil Conservation Service
By Comm. Gutenberger: Seconded by Comm. Brown
WHEREAS, construction of the Six Mile Creek Wall Repairs is proceeding
along on schedule , and
WHEREAS , certain additional work on the wall at the Geneva Street
location is necessary, resulting in additional costs to the City; now,
therefore , be it
RESOLVED , That the Mayor is hereby authorized to sign Amendment No . 2
to the City' s contract with the USDA Soil Conservation Service to
raise the total local share of the project cost to $278 , 118. 31 .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
I
302 4 December. 8 , 1982
Invoice- -Fratto Construction Company
By Comm. Gutenberger: Seconded by Comm. Brown
RESOLVED, That a bill from Fratto Construction Company (final) for
services in connection with the widening of Aurora Street be approved
for payment in the amount of $4 , 070 . 42 .
Carried Unanimously
Stewart Park Improvements
Comm. Gutenberger reported. that regarding the three items concerning
Stewart Park, some of the Board members have been in contact with him
and the committee will be meeting within the next two weeks for dis-
cussions . Hopefully, recommendation will be ready at the next meeting
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker: Seconded by Comm. Brown
RESOLVED, That bills audited and approved by the Finance Committee ,
as listed on Abstract No. 23 of the General Fund account of the
Department of Public Works , and on Abstract No. 23 of the Water and
Sewer Fund, be approved for payment. It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Mayor Shaw asked Comm. Walker if his committee would be meeting
regarding administrative matters , and asked that he be notified as
he would like to attend. Comm. Walker replied that ihey. would be
meeting the following week. Mayor Shaw also requested that Joe
Spano be informed of the meeting so that he may keep abreast of the
committee' s work, particularly regarding vehicular use .
-PARKING, TRAFFIC AND TRANSIT COMMITTEE : -
Lease of Bus
By Comm. Brown: Seconded by Comm. Gutenberger
WHEREAS, the Transit Division is experiencing a delay in the receipt .
of parts for repair of buses , and
WHEREAS, the extended downtime of City buses may adversely affect
the Division' s capability to provide services on schedule , and
WHEREAS, temporary use of a backup bus by lease from Broome County
is available ; now, therefore, be it
RESOLVED, That the Mayor be authorized to sign a Lease Agreement
with Broome County for one bus on a month-to-month basis pending
the receipt and delivery of new buses concurrently authorized in
our equipment schedule .
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Northeast Transit Bus e.ervice , Account No . 1731
By Comm. Brown: Seconded by Comm. Schickel
WHEREAS, current arrangements are in effect for the administering and
operation of Northeast Transit by the Ithaca Transit Division using a
contingency account procedure , and
WHEREAS, the City Controller recommends the establishment of an
operating account for the purposes of simplicity and minimizing
clerical time ; now, therefore , be it
RESOLVED, That this Board hereby approves and establishes an
operating account for the Northeast Transit bus service , Account No .
17519 and further establishes expenditure accounts A5631 with three
line items for expenses , namely:
Contractual Services A5631-407
Printing A5631-411
Advertising . . . . . . . . . . . . . A5631-435
- 5 December 8 , 1.982303
and be it further
RESOLVED, That a copy of this resolution be forwarded to the Budget
and Administration Committee for their review and consideration.
Discussion followed on the floor.
A vote on the resolution resulted as follows :
Carried Unanimously
Bus Systems Transfers
By Comm. Brown: Seconded by Comm. Walker
WHEREAS, the operations of the Ithaca Transit , East Ithaca Transit ,
Northeast Transit and Ithaca-Dryden Transit (TOMTRAN) , have numerous
passengers who transfer from one system to the other , and
WHEREAS, it is in the best interest of City residents and transit
passengers to receive optimum service from Ithaca Transit, now,
therefore, be it
RESOLVED, That this Board hereby authorize the exchange of transfers
between Ithaca Transit and the aforementioned transit agencies for a
six-month trial period from January 17 to July 15 , 1983 .
Discussion followed on the floor. The Board asked that Bernie
W Carpenter meet with the committee to answer some questions on
Q revenue projection and other concerns of the board.
Q
Tabling Resolution
By Comm. Schickel: Seconded by Comm. Gutenberger
• RESOLVED, That the -res6lutiori regarding bus systems transfers be
tabled.
Carried Unanimously
NEW BUSINESS :
Road Salting Policy
Comm. Schickel reported that a salt seminar had been held the previous
Monday, with some interesting things coming out of it . He said the
problems we have are fairly obvious . He talked to Jack Dougherty
about it and Mr. Dougherty will put the policy on salting in writing.
The matter was referred to the Streets , Facilities , Parks and Refuse
Committee for report back at the next meeting of the Board.
Garbage Pickup
Comm. Schickel called attention to a letter received by the Board
from a resident in Collegetown requesting an appointment to discuss
the policy of billing for refuse violations . The letter was referred
to the Streets , Facilities , Parks and Refuse Committee for review of
procedure of handling complaints .
Guardrail and Retaining Wall- -127 Prospect Street
Comm. Gutenberger read the following letter to the Board:
"December 6 , 1982
Dear John:
I am asking your help with the Board of Public Works for two concerns
I have regarding my property at 127 Prospect Street , Ithaca, New York.
The major concern is for my family ' s welfare . This has been threatened
by the removal of the guardrail along the west side of the 300 block-
of South Aurora Street during this summer ' s capital works project . I
noted that guardrails were replaced at the top of Aurora Street , but I
feel it more critical that with the heavy traffic and the hill ' s
steepness between the curb and my house at Prospect & Aurora, that
the guardrails be replaced on this block .
My other concern is that the city rebuild the stone retaining wall in
front of my house that was destroyed when the sidewalk work was being
304 -6- December 85 5.982
done (twice-Summer of 81 and 82) . I went before the board concerning
this and also wrote a letter to Mayor Shaw to no apparent avail . I
feel with all the dirt and sacrifice I suffered this summer while the
project was in process that at least this wall could be restored to
A #1 condition before any sidewalk assessment is billed to me .
Very truly yours ,
Richard T. Morrison Jr.
cc: City Attorney - P. Tavelli
D. Kinsella"
The letter was referred to Supt. Kinsella and the Streets , Facilities,
Parks and Refuse Committee.
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 30 p .m.
/ J
'Callista F. Paolangeli, Mp . Cler _William R. Shaw, Mayor
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
DECEMBER 8, 1982
12587 Theresa Massimilla G2122 27.59
12588 Saino Zazzara F2144 25.19 G2122 48.06
12589 Jeffrey Auble F2144 25.18 G2122 48.07
12590 City of Ithaca F2801 574.98
12591 F. Welch & R. Miller F2144 223.35
12592 City of Ithaca F8316-309 29.95 G8116=309 44.93
12593 City of Ithaca F8316-309 125.20 G8116-309 187.80
12594 City of Ithaca F8316-309 330.47 G8116-309 495.71
12595 City of Ithaca F8316-309 27.21 G8116-309 40.81
12596 City of Ithaca F8316-309 1419.93 G8116-309 2129.89
12597 Village of Cayuga Hts. F2650 101.09
TOTAL 2882.55 3022.86
Grand Total $5905.41
APPROVED BY FINANCE COMMITTEE
1494 William P. Sullivan, Jr. A1710 25.00
1495 New York State Electric & Gas Corp. A2560 96.00
1496 New York State Electric & Gas Corp. A2560 2.00
TOTAL 123.00
BOARD OF PUBLIC WORKS PROCEEDINGS 305
CITY OF ITHACA, NEW YORK
Regular Meeting 4: 00 P.M. December 22 , 1982
PRESENT:
Mayor - Shaw
Commissioners (4) - Brown, Gutenberger, Schickel, Walker
ABSENT:
Commissioners (2) - Stone, Sturtevant
OTHERS PRESENT:
City Attorney - Tavelli
Supt. of Public Works - Kinsella
Dep. Controller - Cafferillo
Dep . Clerk - Paolangeli
Alderperson - Clynes
Asst. to Supt . - Dougherty
Purchasing Agent - Clynes
MINUTES:
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the minutes of the December 8, 1982 meeting be
approved as recorded by the Deputy City Clerk.
(U Carried Unanimously
W REPORT OF SUPERINTENDENT:
Supt. Kinsella reported on the Henry St. John School meeting held
Q the previous Monday and the city's possible interest in it. He said
that Bob Boehlecke , architect, presented preliminary cost estimates
for remodelling and rehabilitating the building physically to
accommodate a Youth Bureau program in that facility. Mr. Kinsella
recommended to the Board that in this process, if the city is going
to adequately review the comparisons of options between the Tin Can
and Henry St. John' s facility for similar uses , the program of review
be crystallized with extensive study as soon as practical and
possible to allow the department heads involved to come up with
specific recommendations on the overall project .
Mayor Shaw reported that at the request of the Human Services Committee
of Council he met with the Superintendent of.. Schools to convey his
views to the Board .of Education the previous evening requesting a
90-day extension. A meeting of the Board is scheduled for January 3 ,
the deadline for submission, for consideration of an extension. The
full Council has not yet acted; in fact the Budget and Administration
Committee has not yet met to consider whether or not to hire someone
to put a package together. It is to be discussed Thursday, December 30,
at 7 : 30 p.m. at a special meeting of the Budget and Administration
Committee with the Planning Department present. He asked Don Kinsella
and Bob Cutia, as well as John Gutenberger, to be present to hear a
recommendation in a formal sense to conduct a finished study and
develop a proposal, providing the School Board grants the requested
extension.
Discussion followed on the floor.
REPORT OF COUNCIL LIAISON:
Acting liaison Clynes requested that signs stating "official city
business--15 minute's only" be placed in front of City Hall to discourage
people parking there for other than city business . Supt. Kinsella will
check into the matter.
WATER AND SEWER COMMITTEE :
Request for Payment--Ewell W. Finley, P. C.
By Comm. Schickel : Seconded by Comm. Walker
RESOLVED, That a request for payment from Ewell W. Finley, P.C. for
professional services in connection with the design of the proposed
sewage treatment plant improvements , be approved in the amount of
$23,691 . 84 .
Carried Unanimously
I
306 -2- December 22 , 1982
Award of Bids--Chemical Requirements
Comm. Sc ickel reporte t at bids were received on December 17, 1982
for supplying annual chemical requirements for the water and sewer
division.
Resolution
By Comm. Schickel: Seconded by Comm. Walker
RESOLVED, That the contract for supplying annual chemical requirements
for use in the water and sewer division be awarded as follows :
#1 - Primary Coagulant to American Cyanamid $ . 147 per lb.
#2 - Filter Aid to O'Brien Ind. 1.063 per lb .
#3 - Liquid Caustic Soda to Monarch Chemical 12 . 755 per cwt.
#4 - Coagulant Aid No recommendation at this time"
#5 - Potassium Permanganate to Raeco Products 1. 145 per lb.
#6 - Liquid Chlorine No recommendation at this time
#7 - Hydrated Lime to Warner Co . 83. 90 per ton
#8B- Ferric Chloride, 420 Baume to Raeco Products 24 . 75 per cwt.
Carried Unanimously
STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE :
Request for Payment -Heys Enter rises
By Comm. Gutenberger: Seconded by Walker
RESOLVED, That a request for payment from Hey's Enterprises for
services in connection .with Van Natta Dam culvert replacement, be
approved in the amount of $13, 720 . 00 .
Carried Unanimously
Service Charge--Frederick J. Rolfe
Comm. Gutenberger reported a complaint previously received from Mr.
Frederick -J. Rolfe, owner of property at 114 College Avenue . Review
of the records show at least nine (9) previous incidents of early
placement of refuse , some of which have resulted in trash strewn over
the immediate area.
Resolution
By Comm. Gutenberger : Seconded by Comm. Schickel
WHEREAS, a review of the complaint of Mr. Frederick J. Rolfe, owner
of property at 114 College Ave . regarding sanitation service charges
dated 12/15/81 has been completed, and
WHEREAS, records indicate a repeated pattern of early placement; now
therefore, be it
RESOLVED, That this Board hereby reaffirm the service charges rendered
and directs the Superintendent to communicate to Mr. Rolfe this
decision.
Discussion followed on the floor,
A vote on the resolution resulted as follows ;
Carried Unanimously
Stewart' Park Pavilions
Resolution To Re-move'e from Table
By Comm. Gutenberger: SecondeJ by Comm. Walker
RESOLVED, That the resolution concerning Stewart Park Pavilions be
removed from the table .
Carried Unanimously
Resolution
By Comm. Gutenberger: Seconded by Comm. Schickel
WHEREAS, the Streets and Facilities Committee received and reviewed
recommendations regarding rental and operation of Stewart Park
Pavilions and related areas , and
WHEREAS; it is the determination of this committee that it is in the
best interests of the City to establish rules and regulations regarding
the reserved use of those facilities , and
WHEREAS, those proposed rules and regulations provide for a rental
rate, a permit process and greater equity for the issuances of said
permits ; now, therefore , be it
-3- December 22 , 19007
RESOLVED, That this Board hereby accepts and adopts those regulations
attached and a part of this resolution, and it is further
RESOLVED, That this Board accepts , endorses and recommends to the
Common Council that approval and funding be authorized for the opera-
tion and administration of the Stewart Park Concession by the Director
and Staff of the Youth Bureau.
Discussion followed on the floor.
Amending Resolution
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That the first paragraph of the attached Fee Schedule/Rules
and Regulations be amended to read:
"An additional fee may be charged for exclusive use of a pavilion."
The .sentence reading "a fee will also be charged a group for the
erection of tents or canopies (depending on size)" should be deleted.
A vote on the amending resolution resulted as follows :
- -Carried Unanimously
Discussion .followed on the floor. _ .
(y) A vote on the main motion as amended resulted as -follows:
Carried Unanimously -
W A cony.of Stewart - Park" Fee Schedule/Rules and Regulations 1's, attached
in Official Minute Book.
Q Floral Avenue
Q Comm. Gutenberger reported that design of the reconstruction of Floral
Avenue is underway. It is necessary to expedite the field surveys to
obtain base maps which will be used in the layout, design and con-
struction of the project. A proposal for providing the surveying
services has been requested and received from T. G. Miller Associates ,
P.C. , to provide these surveying serveices in the amount of $10 , 500 .00.
Resolution
By Comm. Gutenberger: Seconded by Comm. Walker
WHEREAS, the streets and Facilities Committee has received a recom-
mendation from the Superintendent of Public Works to retain surveying
contractual services , and
WHEREAS,' a proposal has been received from T.G. Miller Associates , - P.C.
in the amount of $10 , 500 . 00 to provide the necessary maps , data and
topographical details ; now, therefore, be it
RESOLVED, That the Superintendent is hereby authorized to accept and
sign said proposal on or after January 1 , 1983.
Carried Unanimously
Guardrail and Retaining Wall--127 Prospect Street
Comm. Gutenberger reported that the referral o t e letter from
Richard T. Morrison, Jr. which was read at the December 8th meeting
of the Board is still being worked on by the committee.
Road Salting Policy
Comm. Gutenberger reported that Jack Dougherty is writing a road-
salting policy . and hopefully it will be ready for presentation at the
next meeting of the Board.
FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE :
Audit
By Comm. Walker: Seconded by Comm. Gutenberger
. RESOLVED, That bills audited and approved by the Finance Committee
as listed on Abstract No . 24 of the General Fund Accounts of the
Department of Public Works , and on Abstract No . 24 of the Water and
Sewer Fund, be approved for payment. It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
I
308 -4- December 22 , 1982
Consultin Fee- -Integrated Office System
By Comm. Walker: Seconded by Comm. Sc ickel
WHEREAS, the Finance , Personnel and Administration Committee and the
Superintendent have completed an in-depth review of computer needs
of the Department of Public Works , and
WHEREAS, the Superintendent retained Integrated Office Systems Inc .
of Ithaca to assist and advise the committee on data processing needs
of the Department; now, therefore, be it
RESOLVED, That a payment of a consulting fee not to exceed $500. 00
is hereby authorized to Integrated Office Systems , Inc.
Carried Unanimously
Request To Relocate Commons,-.Couratnatorls.- Budg't
Comm. Walker reported that the request to include the Commons Coordi- .
nator' s budget in the Department of Public Works ' budget process had
been studied by the committee and the committee could come up with no
rationale or reason to make that move .
Resolution
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That it is the recommendation of the Finance, Personnel and
Administration Committee that the Commons Coordinator's budget remain
where it is , or become a separate item within the overall city budget ,
but not be moved to the Department of Public Works budget.
Discussion followed on the floor. Mayor Shaw requested that the
resolution be tabled .to give him an opportunity to meet with the
committee for discussion on the matter.
Comm' s Walker and Schickel withdrew their resolution.
Vehicle Use Policy.
Comm. Walker reported that the committee had discussed and reviewed
the input from various municipalities in the upstate area concerning
vehicle use policies , and have outlined 5 or 6 different rules and
regulations which the superintendent is in the process of compiling
into a document that will be given to the Mayor and be brought before
the next board meeting for adoption and referral to the Common Council
as a guideline for overall city policy.
Promotion--Robert Simpson
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That the Board approves appointment provisionally of Robert
Simpson to the position of Assistant Chief Water Plant Operator at a •
salary commensurate with the present personnel policy of the city
(one step upward) .
Carried Unanimously
PARKING, TRAFFIC & TRANSIT COMMITTEE:
Northeast Transit Agreement
Comm. Brown reported that the City of Ithaca Transit Supervisor, along
with representatives of Cornell , the County and the Town of Ithaca,
have discussed a proposed agreement for the Northeast Transit opera-
tions for the calendar year 1983 . The Northeast Transit Committee
has prepared a document for the Northeast Transit program which is
essentially that currently in effect with two exceptions :
1 . Billing is changed from monthly to quarterly.
2 . Charges are to a special fund in the Transit accounts
instead of a trust agency account .
Resolution
By Comm. Brown: Seconded by Comm. Gutenberger
RESOLVED, That the Board of Public Works accepts said agreement and
authorizes the Mayor, with City Attorney' s review, to sign said
agreement on behalf of the City of Ithaca.
Carried Unanimously
-5- December 22 , 19",)
Bus Transfers
Resolution to Remove Item from Table
By Comm. Brown: Secon e by Comm. Walker
RESOLVED, That the Bus System Transfer resolution which was tabled at
the December 8 , 1982 meeting be lifted from the table .
Carried Unanimously
Resolution
By Comm. Brown: Seconded by Comm. Walker
WHEREAS, the operations of the Ithaca Transit, East Ithaca Transit,
Northeast Transit, and Ithaca-Dryden Transit (TOMTRAN) , have numerous
passengers who transfer from one system to the other, and
WHEREAS, it is in the best interest of City residents and transit
passengers to receive optimum service from Ithaca Transit; now,
therefore, be it
.RESOLVED, That this Board hereby authorize the exchange of transfers
between Ithaca Transit and the aforementioned transit agencies for a
six-month trial period from January 17 to July 15 , 1983.
Amendment to Resolution
(� By Comm. Walker- Seconded by Comm. Schickel
(V RESOLVED, That the main resolution include availability of a monthly
LJ report as .to the transfers both ways , 'to those systems and to our
system, as- well as a bi-monthly report based. on interviews of passengers
Q atthe ' stops where the two systems interconnect as to whether or not they
are now using that system where- before they were not.
Discussion followed on the floor.
A vote on the amendment resulted as follows :
Carried Unanimously
Main Motion as Amended
WHEREAS, the operations of the Ithaca Transit, East Ithaca Transit,
Northeast Transit, and Ithaca-Dryden Transit (TOMTRAN) , have numerous
passengers who transfer from one system to the other, and
WHEREAS, it is in the best interest of City residents and transit
passengers to receive .optimum service from Ithaca Transit ; now,
therefore, be it
RESOLVED, That this Board hereby authorize the exchange of transfers
between Ithaca Transit and the aforementioned transit agencies for a
six-month trial period from January 17 to July 15, 1983, and be it
further
RESOLVED, That.a monthly report as to the transfers both ways , to those
systems and to our system, as well as a bi-monthly report based on inter-
views of passengers at the stops where the two systems interconnect as
to whether or not they are now using that system where before they were
not , be made available for review.
A vote on the Main Motion as Amended resulted as follows :
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 5 : 05 p.m.
Callista F. Paolangeli Dep . Clerk William R. Shaw Mayor
STEWART PARK RESERVATION FORM
ORGANIZATION : PHONE #
CONTACT PERSON :
MAILING ADDRESS :
PHONE NUMBER : ( HOME) (WORK)
DAY AND DATE REQUESTED:
SIZE OF GROUP ( BE SPECIFIC) :
FACILITIES REQUESTED: ( including reservation fee )
SMALL PAVILION ( regardless of group size ) : $ 5.00
LARGE PAVILION (group size under 25 ) : $ 5. 00
LARGE PAVILION ( group size 25-100) : $15 . 00
LARGE PAVILION (group size 101 +) : $25. 00
BARBEQUE PIT :
OTHER ( PLEASE SPECIFY ) :
What is the reason that you wish to reserve the above facility(s ) ? If
additional space is needed , please use back :
By your signature below, you agree to abide by all the rules and regula-
tions of Stewart Park and further agree to pay for all damages to the
facilities at Stewart Park which may be damaged by your group' s or or-
ganization ' s use of said facilities (other than normal wear and tear) .
It is also understood that should a conflict arise with your use of
park facilities , the City reserves the right to cancel your reservation
at any time (with an appropriate refund issued) .
It is also understood that you agree to hold harmless , the City of Ithaca
and its employees from any and all accidents , injuries , damages or mon-
etory loss from your group ' s or organization ' s use of facilities at
Stewart Park .
SIGNATURE DATE
YOUTH BUREAU
RETURN TO : John Doyle , 1701 N. Cayuga St. , Ithaca , NY 14850
RESERVATION FEE MUST ACCOMPANY RESERVATION FORM .
---- --- ------ ----------------------- ------------------------------ -----
for office use only :
Date application received : Date processed :
Amount Paid :
Receipt Number :
STEWART PARK
FEE SCHEDULE/RULES AND REGULATIONS .
FEE SCHEDULE :
SMALL PAVILION ( regar.dless of group size ) : $ 5 . 00
LARGE PAVILION (group size under 25 ) : $ 5. 00
LARGE PAVILION (group size 25-100) : $15. 00
LARGE PAVILION ( group size over 100 ) : $25. 00
An additional fee may be charged for exclusive use of a pavilion .
Refunds for the use of pavilions may only be made under the follow-
ing circumstances , provided , however , that a service charge of
$5 . 00 shall be deducted and withheld from any refund made pursuant
to the provisions of this section .
1 . Where no financial loss occurs to the City of Ithaca through
the cancellation of reservations for the use of pavilions or space or
when such cancellations is received_ by the manager 30 days in advance
of reservation ;
2 . Where , in the judgement of the manager the cancellation is
predicated on circumstances beyond the control of the reserving party.
3. Where , in the judgement of the manager , it is clear that
there has been a misunderstanding on the part of the patron as to
space or facilities reserved ;
4 . Where an error has been made by an employee of the City as
to the pavilion or space to be reserved .
NOTE : Until the appropriate fee ( s ) are paid and reservation forms are
filled out and accepted , there is no reservation . Nothing will be re-
served by phone .
We encourage the use of the pavilions by more than one group whenever
possible , as long as the second or thirJgroup to reserve the pavilion
will not unduly interfere with the first group ' s use of the pavilion
and vice versa .
STEWART PARK
RULES & REGULATIONS
s ,
1 . The reserved use of Stewart Park and/or its facilities is by
permit only through authorization of the Board of Public Works
or its agent .
� 2 . The park is closed at 10 :00 P .M . and during the remaining hours
of darkness .
3. The use of pavilions and surrounding area is granted provided
that your group ' s intended use of the facilities will not un-
duly affect the use of the park by the general public .
4 . All trash must be disposed of in the receptacles provided . In
the event where your use of the park creates more trash than
there are receptacles , it will be your responsibility to place
all trash in plastic garbage bags provided by you.
5 . All motor vehicles must park only in designated parking areas .
Parking on the grass is prohibited.
6 . If, due to the nature of your use of the park , rest room facil -
ities which are provided would not be adequate for your large
group ' s use , you must make arrangements to provide portable
restroom facilities for your use and at your expense.
7. The sale of goods and or services within the park is prohibited .
8. The grounds and facilities at Stewart Park may not be used by
any group in order to raise money . (The only exception to
this would be a group which is a community oriented , non-profit ,
non-sectarian organization .
9 . The sale of alcoholic beverages is prohibited. The possession
and use of alcoholic beverages is not prohibited.
10. The amplification of music , without a permit , is prohibited .
11 . The erection of all signs inside the park is strictly prohibited ,
without prior approval .
12 . The use of Stewart Park by your group may not be advertised in
any media (print , radio , T . V . , etc . ) without prior permission
and without copy of advertising submitted for approval .
13 . An individual , group- or organization may not sublet , transfer
or assign their reservation for the use of facilities at
Stewart Park .
14 . Any damages to Stewart Park facilities and/or grass fields due
to your group or organizations use of Stewart Park will be
assumed by your group or organization .
15 . Groups who reserve the large barbeque pit must provide their
own grates .
16 . Dogs are prohibited (even if on a leash ) in Stewart Park .
BOARD OF PUBLIC WORKS PROCEEDINGS
ACCOUNTS RECEIVABLE
December 22, 1982
12598 Hi Speed Check Weighers F2144 136.74 G2122 136.73
12599 Travis & Travis F2144 257.03
12600 Morse Chain F2144 924.81
12601 Dryden Sewer Dist. G2374 473.62
12602City of Ithaca-Capital Fund F2801 3,269.11
12603 City of Ithaca-General Fund F2801 91.52
12604 City of Ithaca-General Fund F8316-309 26.97 G8116-309 40.46
12605 City of Ithaca-General Fund F8316-309 23.76 G8116-309 35.64
12606 City of Ithaca-General Fund F8316-309 111.23 G8116-309 166.85
12607 City of Ithaca-General Fund F8316-309 7.74 G8116-309 11.62
12608 City of Ithaca-General Fund F8316-309 568.66 G8116-309 852.98
12609 City of Ithaca-Capital Fund G2801 311.53
$5,417.57 $2,029.43
Total $7,447.00
APPROVED BY FINANCE COMMITTEE
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