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HomeMy WebLinkAboutMN-BPW-1982 BOARD OF PUBLIC WORKS PROCEEDINGS 161 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. January 13, 1982 PRESENT: Mayor - Shaw Commissioners - (5) - Brown, Schickel , Varricchio , Walker, Walsh ABSENT: Commissioner - (1) - Cleveland OTHERS PRESENT: Supt. o Pu lic Works - Kinsella City Attorney - Tavelli City Controller - Spano Deputy Controller - Cafferillo Deputy Clerk - Paolangeli City Engineer - Cox Asst. to Superintendent -- Dougherty Purchasing Agent - Clynes 0) Personnel Administrator - Collins (Y) Aldermen -- Banfield, Hoffman, Holman, Killeen W MINUTES: Q By Comm. Walker: Seconded by Comm. Schickel Q RESOLVED, That the Minutes of the December 23 , 1981 Meeting of the Board of Public Works be corrected as follows : Under UNFINISHED BUSINESS - Joint Sewer Agreement - the first sentence should be changed to read " . . . that special congratulations are in order for Comm. Walker for coming up with the idea that made the Agreement finally fall into place as far as the governance is concerned. " and the remainder-70f the Minutes be approved as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS: Election of Vice-Chairman Mayor Shaw entertained no from the floor for the position of Vice-Chairman. By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That Comm. Gerald Schickel be nominated for the position of Vice-Chairman of the Board of Public Works. Carried Unanimously Resolution to Close Nominations By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the nominations for the position of Vice-Chairman of the Board of Public Works be closed. Carried Unanimously The Board directed Deputy Clerk Paolangeli to cast one vote for Comm. Schickel for Vice-Chairman. Mayor Shaw declared Comm. Gerald Schickel duly elected Vice-Chairman of the Board of Public Works for a one-year term which expires December 31 , 1982 . j Comm. Schickel stated that on behalf of the Board he would like to welcome Mayor Shaw and wish him the best of everything in the coming years. Mayor Shaw said he appreciated such wishes . 162 -2- January 13, 1982 Appointment of Standing Committees Mayor Shaw said that he was not, at this time, comfortable enough with a working knowledge of all the issues and aspects that come up under the various committees of the Board. Further, he said he was not familiar with all of the Board' s interests , background and experience and after talking with Supt. Kinsella and a few of the Chairmen he asked that the present Board members continue on the same committees , hopefully for not more than a month. He stated that the process of appointing committees is time consuming and that he would like to get some input from the Board members before decisions are made. The members of the Board agreed to continue under the present committee schedule . Mayor Shaw said that any changes in committee structure will be put- on the agenda for the first meeting in February. COMMUNICATIONS FROM THE MAYOR: Letter from Michael Edmond Lane, Attorney - Tio a Street Bridge Mayor Shaw re erred to a letter which he had received from Michael Edmond Lane, an attorney in Dryden, New York. The letter is dated January 1, 1982, and was sent on behalf of Mr . Lane ' s parents who live at 121 Cascadilla .Avenue. . Mr. Lane addresses a concern with respect to the Tioga Street bridge and strongly recommends the redoing of the bridge at 'a higher level . Mr. Lane stated that he had previously sent a letter to Mayor Bordoni , dated November 28, 1981 , covering this same concern. Mayor Shaw asked the Clerk to make copies of both letters , the one dated November 28 , 1981 , and the other dated January 1, 1982 , and further asked Supt. Kinsella to distribute them in the appropriate mailboxes in the Supt. 's office, so that each member of the Board will have a chance to read and consider the contents . Letter from R. Donald Wilkinson, Postmaster, Ithaca Post Office - Aurora Street Exit Mayor Shaw read the following letter received from R. Donald Wilkinson, Postmaster of the Ithaca Post Office : "December 18 , 1981 "Honorable Raymond Bordoni Mayor of Ithaca Ithaca, New York 14850 "Dear Mayor Bordoni : "On a recent visit to the Ithaca Post Office , my District Manager was concerned about the Aurora Street exit. His observation of the space allotted to the immediate left of the driveway curb was the reason for this concern. It is felt that the parking space is too close to the driveway, not allowing enough area to safely exit from the parking area. "Any corrective action which can be taken would be most appreciated. "Sincerely, "Don "R. Donald Wilkinson G "Postmaster" Mayor Shaw asked that the letter be referred to the Parking, Traffic and Transit Committee for its consideration. -3- January 13, 1982103 Memo from Asst. Fire Chief Olmstead to Chief Tuckerman Traffic Li t at Green and Cayuga Streets Supt. Kinsella roug t to Mayor S aw' s attention an inter-office Memo , dated January 4, 1982 , directed to Charles W. Tuckerman, Fire Chief from Edward M. Olmstead, Jr. , Asst. Fire Chief. Mayor Shaw accepted a copy of the letter and asked that it be referred to the Parking, Traffic and Transit Committee for consideration and the Mayor said he will see that copies get to that Committee . STAFF REPORTS: List oT Items Left Over From 1981 Hi ways, Street Lighting and Re—fuse Committee Supt. Kinsella noted Donald Culligan ' s concerns regarding salt control, leaf removal and shrubbery- in DeWitt Park. He said he has instructed the Buildings and Grounds Division to take necessary measures to trim and remove some shrubbery as suggested in Mr. . Culligan' s letter. Also, Supt. Kinsella noted that Asst. to the Supt. Dougherty is in the process of arranging a seminar dealing with salt. Hopefully that seminar will take place in February and (Y) Board members , Council members and other parties will be invited N so that they can be brought up to date about: salting practices . W The Westmount Drive residents request for street lighting was < referred to this Committee in October of 1981 . Supt. Kinsella Q reported that the matter is still in Committee and he will meet with the Chairman of that Committee to present a final report at the next meeting. He stated that the matter has not been neglected. With reference to the item of renewal of Street Lighting Contract for 1982 , Supt. Kinsella stated .that the utilities have adopted a standard charge for fixtures , power and rental and he will provide the Committee with a copy for its review. Public Buildings"„and Public Grounds Committee Supt. Kinsella stated that the Board recommended that the City owned property at 446 Taughannock Boulevard be sold and such recommendation was forwarded to the Planning and Development Committee for comment and action. The matter has left the Board and it is still pending action by the Planning and Development Committee . Parking, Traffic and Transit 'Committee With reference to the American Postal Workers Union concern about parking conditions around the post office and in the parking ramp, Supt. Kinsella reported that he is working with Mr. Sieverding of the Planning and Development Department and compiling information for an overall parking study of the downtown central business district. He will come up with recommendations for meter rates , parking rates and parking policies . Upon completion of that study recommendations will be forwarded to the Buildings and Grounds Committee and the Parking, Traffic and Transit Committee for their respective reviews and recommendations . . Supt . Kinsella referred to the request for motorcycle parking spaces in the downtown area. The request was made by Terence Garahan and referred to Mr. Kinsella and Traffic Engineer Gombas . Supt. Kinsella reported that he has responded to Mr. Garahan by letter advising him that his request has been reviewed and the matter of motorcycle parking is satisfied by existing parking spaces downtown and. to tie up specific spaces for motorcycles would prevent use by other vehicles . '{ Supt . Kinsella commented that he has not heard further from Mr. Garahan and feels that he has accepted the Supt . ' s reply. N� Supt. Kinsella stated that at the October 14 , 1981 meeting a recommendation was made about the possible removal of the traffic lights at State and Green and State and Tioga Street intersections to eliminate traffic backup at those intersections . As a follow-up Supt . Kinsella requested Traffic Engineer Gombas to extend the green ;3 a 164 -4- January 13 , 1982 light time on east bound traffic on Green Street, both at the Tioga Street intersection and the State Street intersection. Supt. Kinsella reported that it was a great improvement on the reduction of traffic problems in that area and eliminated the need for removing signals . He believes the matter has been resolved. In November of 1981 , a request was received for the possibility of revising parking regulations on Linn Street . Recommendation was made for a ninety-day trial period to examine the effect of the removal of the restrictions on the east side of Linn Street. Supt . Kinsella stated that an after action evaluation will be made and recommendations will come from the Parking, Traffic and Transit Committee to either continue the revised regulations or go back to the previous regulations control . Transit Committee Supt . Kinsella reported that in June of 1981 , a request was made for transit service to Nate ' s Floral Estates on the southside. He reported that Bernie Carpenter, Transit Supervisor, is currently undergoing a complete route analysis of the transit .system and incorporating that route, plus one or two other areas, into the system in addition to our current schedules . Supt. .Kinsella reported that a report would not be available until some time in February mainly because of the question of evaluation of the overall realign- ment that would be necessary to incorporate these areas . Therefore , the matter is still in Committee until the required report is available. Supt. Kinsella said that he was not quite up to date on the status of the request for hospital bus service . He believes that dis- cussions have been had by Mr. Dougherty, hospital officials and County officials . Officials are continuing to discuss mutual understandings and the lack of practicality to revise bus routes because of _lack of parking and other problems . Sv'zpt. Kinsella reported on the West Village request for bus service . Mr. Carpenter is reviewing the rider survey in the area which is three riders in the morning versus the eight or nine riders that were projected from his evaluation. Supt. Kinsella stated that the matter will have to be reviewed on a continuing basis because the holiday season at Cornell affects some people who live in the West Village area and work at Cornell . When Cornell returns to full schedule, the City will be able to further identify the positives and negatives of that experimental route extension. Parks Committee At the May meeting in 1981 , a petition, in the form of a letter, was received requesting bike route curb cuts at Thompson Park at Farm and Marshall Streets . The Committee does not feel that the expense of installing curb cuts to allow bicycles to ride the sidewalk would be appropriate . Supt . Kinsella reported that the bike route signs around the Park have been changed so that bicycles circumvent the Park, and the problem has been solved as far as he is concerned. The final item on Supt. Kinsella' s list was motorcycle access to Stewart Park. The thirty-day trial period approved in July of 1981 was extended to the end of the year. Supt . Kinsella reported that the matter is working fairly well ; he did not know of any motorcycle abuse at Stewart Park. Past problems seemed to be that the motorcycles were driving across the grass and he said that vehicles do that too . Supt. Kinsella recommended that the Parks Committee authorize a permanent approval for the access to Stewart Park by motorcycles . I - 5- January 13, 19821G5 PETITIONS AND HEARINGS BEFORE THE BOARD: Walk Cycle Light at Cayuga an Green Streets Alderman Elva Holman, 141 Pearsall Place, appeared to express appreciation on behalf of McGraw House residents and many other residents of the City of Ithaca, and herself, for the final completion of the walk cycle light at the corner of Cayuga and Green Streets . She stated that it was a great pleasure to cross diagonally at that intersection without fear of getting struck. Cascadilla Boat Club Jan Rogowicz, P. 0. Box 51 , Slaterville Springs , New York, addressed the Board, stating that it was the fourth year that he had come before the Board to ask the Board for continued per- mission to use the old boat house in Stewart Park for the boat club activities. . He briefly explained when the club was started and what. its goals were. Mr. Rogowicz stated that the boat house facility was a key factor in the .club' s success . Without that facility, without being independent of Cornell University and Ithaca College, the program would not have been able to get started and' it would not have succeeded. (y) Mr. Rogowicz stated that additional space is needed and a meeting N has been set up with Supt . Kinsella and members of the Board to W discuss the matter of making more space available to the Cascadilla Boat Club. Q Resolution By Comm. . Schickel : Seconded by Comm. Walsh RESOLVED, That this Board grant permission to the Cascadilla Boat Club, Ltd. , a not-for-profit corporation, to use the boat house facilities at Stewart Park, on the same conditions as last year' s agreement, subject to review by the City Attorney. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously 'COMMUNICATIONS: City Hal_T_P`ar ing Alderman Ban ield addressed the Board with reference to complaints he has received from fellow Aldermen who can ' t find a place to park in front of City Hall and they believe that some cars parked out front belong to store owners . Alderman Banfield stated that he had talked with Police Department and learned that the signs that are currently posted in that area are not enforceable because there is no reference made to specific amount of time that a person is to use that space. After discussion, it was suggested that the problem. be taken to the Parking, Traffic and Transit Committee for review and recommendations as to how best to limit the parking time in the spaces provided in front of City Hall . Department of Public Works Reali nmmeen�t Alderman Banfiel wanted the Board to be made aware that the vote on the realignment plan for the Department of Public Works was declared void and referred back to the Budget and Administration Committee . That Committee will be meeting on Monday, January 18 , 1982 , at 8 : 00 P.M. , at City Court , for further proceedings on the matter. Mayor Shaw explained why it had been declared void and invited questions or concerns . Mention was also made that a bus tour is planned, especially for new Board members , as well as new Council members, to acquaint them with major sites , buildings and facilities of the City. However, it was expressed that all members of both the Board and Council would be welcome . i i 1 6 e -6- January 13, 1982 WATER AND SANITARY SEWER COMMITTEE: Request for Payment - Stearns $ Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Stearns & Wheler for professional engineering services through November 1981 , in con- nection with the Sewer System Evaluation Survey, be approved in the amount of $1 , 860. 40. Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Brown: Seconded by Comm. Walsh RESOLVED, That a request for payment from Stearns $ Wheler for professional engineering services through November 1981 , in con- nection with the Deep Shaft Biological Treatment Plant, be approved in the amount of $6, 007 . 04 . Carried Unanimously Requests for Payment - Stearns $ Wheler By Comm. Brown: Seconded y Comm. Walsh RESOLVED, That the following requests for payment from Stearns & Wheler for professional engineering services through November 1981 , in connection with the design of additions and modifications to .the Wastewater Treatment Facility, be approved: - drawings and specifications $15, 635 . 34 - minority business enterprises 443 . 03 - regulatory review 202 . 14 - geotechnical services 6 ,437 . 91 Value Engineering studies 153 . 68 topographical survey and field . measurements 3 ,15u . 21 Carried Unanimously Bid - Coagulant Aid By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the bid for Item #4 , Coagulant Aid, received on December 18, 1981 , from Allied Chemical be rejected as not meeting the specifications , and BE IT FURTHER RESOLVED, That the bid for Coagulant Aid be awarded to American Cyanamid for their bid price of $0. 92/lb . Carried Unanimously Sewage Treatment Facility ­ Joint Committee Resolution By Comm. -Brown: Seconded by Comm. Walsh WHEREAS, the City of Ithaca and the Towns of Ithaca and Dryden have entered into an agreement regarding the operation and admin- istration of the new Sewage Treatment Facility on December 22 , 1981 . That agreement provides for the establishment of a special joint subcommittee composed of three Board of Public Works members and the Common Council liaison person, and four members representing the respective towns ; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works designate the three members of the Water and Sewer Committee and -the Common Council liaison person as the City of Ithaca representa- tives on that committee , and so notify the respective Town boards . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously t - 7- January 13, 1982 1 67 BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Reques :- for Additional $40 , 000 for Fall Creek Dike and Miscellaneous Dredging By Comm. Varricc ih� o : Seconded by Comm. Walsh RESOLVED, That an additional $40, 000 be authorized for funding the Fall Creek dike restoration project and miscellaneous creeks dredging and that the matter be referred to the Budget and Administration Committee for its recommendation. Engineer Phil Cox explained that the additional $40, 000 is basically to pay' the bills before the Board for the Fall. Creek restoration. At the time the Board authorized the emergency work to be done , it did not establish any specific amount. At the start of that project Council, in order to raise money for the overall flood disaster, established that particular project as being a total of $140, 000 for the dike restoration, plus $10 , 000 for some of the dredging in the streams. The project is going to be closer. to $190, 000 total . The Controller ' s Office is not happy with paying those bills under the present situation because it does not have authority to do so. So, the Board is asking to increase the authorization by $40, 000 so the Department can get on about finishing up the co creek work and paying the bills on the dike restoration , N Engineer Cox mentioned that the figures given to the Board. in Ld December rcpr-esented projected final costs for the construction C[ and those .figures have not varied by more than $1 , 000. The $40, 000 Q now needed covers .costs beyond the original $140, 000 that was .set as a limit in the bonding resolution. There is still work to be done in Fall Creek and Cascadilla Creek. The money is for bills that we already haveyfor materials and construction in Fall Creek and equipment rentals for the other two Creeks . Further discussion followed on the floor. A vote on the resolution resulted as follows ; Carried Unanimously Report on McFarland Johnson Preliminary Bridge Study City Engineer Cox addressed the Board with reference to the Report prepared by McEhrlan-d "Johnson .Engineering Corp. , from Binghamton, a copy of that report being given to the Board members . McFarland Johnson outlined five different alternatives for handling the problem of. the North Tioga Street bridge. Engineer Cox stated that in spite •of the thickness of the report , it was easy reading and he encouraged the Board to read it. He had asked the engineer- ing firm to look at the different alternatives because of the fact that there is still one-half of the bridge in place and in fairly sound structural condition. He had further asked for different recommendations on trying to reuse the existing bridge vexsus replacement of that bridge . Scheme A of the report calls for total replacement of the bridge , that is taking out the half. that is still there and replacing the bulk of the abutments to the bridge and putting in a new deck which has the effect of gaining more cross-section in the stream, making more waterway available . The estimated cost is $148 , 000 . j Scheme B calls for replacing one-half of the north abutment which is clearly shot and has to be replaced. That Scheme would then repair the rest of that abutment and the south abutment, reusing the existing steel which is in good condition and putting a new concrete deck on. The estimated cost for Scheme B would be $94 , 000, but would not do anything for increasing the flow capacity of the + stream. 1.6 8 - 8- January 13 , 1982 Scheme B-1 , which is a variation of Scheme B, would replace half of the north abutment , repair the other abutment, raise the top of both abutments and replace the deck with a new prestress deck which would have the effect of adding cross-section and more area way to the floor of the stream. The estimated cost of Scheme B=l is $106, 000. Scheme C would replace the entire north abutment, repair the south abutment, reuse the existing steel , put on a new concrete deck, but would not add to the clearance. Engineer Cox noted a mistake in PAW the text, stating that the cost figure should read $108, 600. Scheme C-1 calls for a replacement of the entire north abutment , repair of the south abutment, raising the tops of both abutments and putting on a new prestress deck which would add about 15 inches more clearance to the stream. Again, Engineer Cox noted an error in the figure ; the amount should read $120, 000. Engineer Cox showed the Board sketches concerning the Scheme which would add the 15 inches more of clearance and explained certain- aspects of the sketches . McFarland. Johnson' s Report recommends Scheme A and Engineer Cox said he was inclined to agree with that recommendation in the light of the cost involved in some of the repairs. i Engineer Cox stated that there have been varied opinions expressed on what should happen to the North Tioga. Street bridge. He felt it would be a good idea for the Board to schedule an informal public meeting so that people can make their wishes known. Alderman Banfield has commissioned a report from the Planning and Development Department dealing with the effect of closing the bridge . That Department is in the process of doing a survey which should be available by the 25th of January. If a meeting can be scheduled before the next Board meeting on January 27th, Engineer Cox said he felt that a recommendation could be made at the next Board meeting. Mayor Shaw asked Engineer Cox if it would be possible for hi.s Department to come up with some figures on no bridge replacement at all and a pedestrian bridge as' an alternative . Engineer Cox said he would try to have a report and figures ready for the public meeting. Further questions and input from Board members and Aldermen were discussed with reference to the North Tioga Street bridge and related topics . It was decided. to have a public meeting on the project, said meeting to take place on Tuesday, January 26,- 1982 , at 7 : 30 P.M. , at a meeting place to be announced at a later date.. Request for Payment - McFarland Johnson By Comm. Varricc io : Seconded by Comm. Walsh RESOLVED, That a request for payment from McFarland Johnson for services in connection with the North Tioga Street Bridge replace, ment, be approved in the amount of $4, 912 . 78 . Carried Unanimously Request for Payment - Cayuga Crushed Stone By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That a request for payment from Cayuga Crushed Stone for material used in connection with the Fall Creek dike restoration project, be approved as follows ; November 1981 - $95, 238 . 70; December 1981 - $45, 484 . 04 . Carried Unanimously Authorization to Extend Fall Creek Flood Damage Project By Comm. Varricc io : Seconded by Comm. Walsh RESOLVED, That authorization be granted to extend the Fall Creek flood damage project to the area northerly from Route 13 . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously -9- January 13, 1982 169 Report on Interim Protective Work at North Tioga Street Bridge Engineer Cox reported that some temporary retaining wall devise has been put on the north wall of North Tioga Street, just up- stream of the remains of the bridge. He stated that it serves as a pretty adequate protection so that there will not be a repeat of the problem faced in October. Further, Engineer Cox said that it allows Mr. Gould to use his driveway in that area, and a flashing warning device has been installed at the bridge to notify motorists that there is something unusual and they should slow down. Report on Wall Damage at Six Mile Creek Engineer Cox reported on the Six Mile Creek project and stated that a little more wall had been lost the week of January 4th down below Cayuga Street on the south bank of the Creek. Since that time the wall has been reinspected in that area and he does not believe any further trouble will. show up . He said that the ramp which had been installed in Six Mile Creek in order to do 07) the necessary dredging operations had been pulled out and that (Y) work had been finished up around the first of the year. (\J Engineer Cox also reported that in connection with the Six Mile W Creek wall repair that soil borings are being done . wh.ich will Q assist the City in making cost estimates for the repairs where Q repairs are going to be necessary. PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE : Bids- Kitchen Renovatioiis 'to Greater Ithaca Activities Center By Comm.. Sc is el : Seconded by Comm. Walker WHEREAS, bids were received on January 18 , 1982 , for kitchen renovations to the Greater Ithaca Activities Center as shown on bid return sheet; NOW, THEREFORE, BE IT RESOLVED, That the apparent low bid submitted by McFarren & Lallas be rejected because of irregularities in their bid, and BE IT FURTHER RESOLVED, That the contract for kitchen renovations to the Greater Ithaca Activities Center be awarded to Sawtooth Builders for their bid of $11 , 771 . 37 . Carried Unanimously Request for Payment V. Giordano Construction By Comm. Sc is el : Seconded y Comm. varrlcc io RESOLVED, That a request for payment from V. Giordano Construction for the construction of the City Hall handicap access project, be approved in the amount of $13, 779. 75 . Carried Unanimously Request for Payment - V. Giordano Construction By Comm. Schickel : Seconded-by Comm. Varricchio RESOLVED, That a request for payment from V. Giordano Construction for general construction in connection with the Cass Park lobby expansion, be approved in the amount of $10 , 545 . 00. Carried Unanimously Request for Payment - Bear Electric By Comm. Sc is el . Seconded by Comm. Walker RESOLVED, That the request for payment from Bear Electric for electrical construction in connection with the Cass Park lobby expansion, be approved in the amount of $3 , 388 . 50 . Carried Unanimously B I 170 -10- January 13, 1982 Request for Payment - O' Brien-Taube By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the request for payment from O'Brien-Taube for professional services in connection with the Cass Park lobby expansion, be approved in the amount of $61. 50. Carried Unanimously Request for Payment - V. Giordano Construction By Comm. Schic el : Seconded by Comm. Wal er RESOLVED, That the request for payment from V. Giordano Construc- tion in connection with miscellaneous alterations at the Greater Ithaca Activities Center, be approved in the amount of $4 , 284. 50, to be paid from Community Development funds . Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: -Audit j By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance j Committee as listed on Abstract No . 1 of the Department of Public Works General Fund and 6n.- Abstract No . 1 of the Water and Sewer Fund, be approved for payment, and BE IT FURTHER. RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Route 13 Speed Limit City Traf is Ordinance Resolution By Comm. Varricchio: Seconded by Comm. Walker WHEREAS, the State has approved a request to reduce the existing 40 ^� k mph speed limit on.-Meadow Street between Elmira Road and Six Mile Creek Bridge to 30"mph, the City speed limit, and . - WHEREAS, this move was taken _because of the increased activity in the area since the opening of "TOPS" plaza, and WHEREAS, the speed limit on Route 13 then would be uniform 30 mph from the south city line to Hancock Street and aid in enforcement and safety, and WHEREAS, the rest of the Northeast Arterial (route 13) from Hancock Street to Dey Street is 40 mph and from Dey Street to the north city j line, as well as beyond, the present State-wide 55 mph is in effect, and WHEREAS, the City will have to change the City Traffic Ordinance first, and WHEREAS, the State will then process the Ordinance and inform the City when to go ahead with the needed sign installations ; NOW, THEREFORE, BE IT RESOLVED, That the Common Council be requested i to amend the Traffic Ordinance to reflect the above proposed change A .fi in the speed limit on Meadow Street from 40 to 30 mph, as well as inserting the above two speed zones of 40 and 55 mph on the North- east Arterial (route 13) heretofore omitted from the Ordinance , more specifically as follows : Section 60. 31 Maximum Speed Limits Delete : 1 . Routes 13 , 34 and 96 , Elmira Road and Meadow Street between a point eight hundred (800) feet south of the intersection of Old Meadow Street and Elmira Road (old route 13) and the intersection of South Titus Avenue . -11- January 13, 1982171 B. Forty (40) miles per hour is hereby established as the maximum speed at which vehicles may proceed on or along the following highways : 1 . Routes 13 , 34 and 96, Elmira Road and Meadow Street between a point eight hundred (800) feet south of the intersection of Old Meadow Street and Elmira Road (old Route 13) and the intersection of South Titus Avenue. Insert: 1. Meadow Street - Northeast Arterial (route 13) between Hancock Street and Dey Street, maximum speed of forty (40) miles per hour. 2 . Northeast Arterial (route 13) between Dey Street and the north city line, maximum speed the State-wide fifty-five (55) miles per hour limit. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously W Request from Fire Chief Tuckerman - Traffic Lights Q Comm. Varricc io men ',ioned the request from Fire Chief Tuckerman Q with reference to the traffic light at Green and Cayuga Streets . Mayor Shaw referred the matter to the Parking, Traffic and Transit Committee for consideration and action and said that he would get copies of the lette.r .received by Chief Tuckerman to members of that Committee . MISCELLANEOUS BUSINESS: Comm. Brown asked- about a matter that had been discussed at a prior meeting concerning alternate parking on Fulton Street as requested by a resident . Supt. Kinsella responded by stating that the matter had been looked into and for numerous reasons , such a request was not feasible in that Fulton Street area. It is a major feeder street for the east/west flow of traffic and there has been only one request for such alternate parking. ADJOURNMENT: On a motion, the meeting adjourned at 6 : 12 P.M. Callista F. Paolangeli , Dep. William R. Shaw, Mayor City Clerk j� it 11 I BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE January 13, 1982 12323 Morse Chain Co. 62120 175.00 12324 Town of Ithaca (12374 132.19 J2325 Town of Ithaca 62374 361.02 12326 Town of Ithaca ^2374 219.25 12327 Town of Ithaca G2374 172.87 12328 Town of Ithaca. G2374 147.93 12329 Town of Ithaca G2374 107.55 12330 Town of Ithaca G2374 329.36 12331 Town of Ithaca G2374 550.68 12332 Charles R. Wilson G2650 84.74 PAID 12333 Adorno Sta.zi G2122 28.25 12334 Carol U. Zisler F2144 9.00 G2122 6.00 12335 Mary Anne DeGraff F2144 9.00 62122 6.00 12336 Francis W. Wolcott P2144 30.00 G2122 20.00 12337 Margaret Gumps F2144 14.97 G2122 9.98 12338 John Novarr F2144 16.55 G2122 11.04 12339 Bradley M. Fox F2144 9.00 G2122 6.00 12340 Cliff Northrup F2144 189.19 G2122 196.91 12341 Nicholas Chacona F2144 204.49 12342 Groff Assoc. 62122 42.70 12343 City of Ithaca F8316-309 25.56 G8116-309 38.33 12344 City of Ithaca F8316-309 94.96 G8116-309 142.44 12345 City of Ithaca F8316-309 308.46 68116-309 462.70 12346 City of Ithaca F8316-309 34.-6"1.63 G8116-309 56.44:k9 12347 City of Ithaca F8316-309 1,226.12 68116-309 1,839.18 $2,174. 2 $5146..-x ay TOTAL $7,321.' 1369 Charles Fritschter 31710 25.00 1370 John Dietershagen A1710 20.00 Total 45.00 APPROVED BY rIlLAUNCE COMMITTEE s' �f: BOARD OF PUBLIC WORKS PROCEEDINGS 173 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. January 27, 1982 PRESENT: Mayor - Shaw Commissioners - (5) - Brown, Schickel , Varricchio, Walker, Walsh ABSENT: Commissioner - (1) - Cleveland OTHERS PRESENT: Supt. o Pu lic Works - Kinsella City Controller - Spano Deputy Controller - Cafferillo Deputy Clerk - Paolangeli Purchasing Agent - Clynes City Attorney - Tavelli City Engineer - Cox Asst. to Superintendent - Dougherty Aldermen - Banfield, Holman, Hoffman Planner - Sieverding Personnel Administrator - Collins W Q MINUTES: By Comm. Walker: Seconded by Comm. Walsh RESOLVED, That the Minutes of the January 13, 1982 Meeting of the Board of Public Works be amended and corrected as follows : AMENDMENT: Comm. Varricchio requested that the Minutes be amended to show Report on approved changes in traffic control on State arterials within the City, as follows : Orders for the following traffic items recently under consideration were received on or before 12/1/81 from NYS DOT in Syracuse and Albany: 1 . "No Right Turn on Red" from Fulton Street onto Meadow Street. It was requested to aid motorists exiting from W. Clinton Street , south of Six Mile Creek. During the past few days , this was posted by the State with standard "No Turn on Red" signs . The turning prohibition is now in effect. 2 . Two-way advance left turn phasing of traffic signal at Meadow Street and Fulton Street . Physical changes to controller and signal hardware will be under- taken by State forces starting sometime later this winter. Sub- sequent adjustments to introduce the new signal operation within the Meadow Street progression will be done by the City. As a step toward this modification to left turn phasing, DOT just posted "No Turn on Red" on Meadow Street at the northbound intersection approach. All four approaches now are posted, pro- hibiting "Right Turn on Red. " 3. Flashing signal at Meadow Street-Northeast Arterial (Rt. 13) and Third Street (Signal No. 19A) . All the work on this installation will be done by NYS DOT, possibly in 1982 . After that the City will be responsible for its operation and maintenance . Provisions will be made in design and equipment to facilitate conversion to full signal (three- color) operation as future traffic conditions will indicate . 4 . Exclusive pedestrian phasing Cayuga Street and Green Street . Signal (No . 8A) for trial operation. i 174 -2- January 27 , 1982 involved in the modification of this signal The work in is City g responsibility. Most of the work has already been accomplished for some time now. The equipment was shop-tested, and is ready for installation. It is expected that by this Friday the signal will be operating in the new mode. The signal , according to the order, will be disconnected from the "Downtown-Grid" system now operating at 60 second cycle. This will permit the signal , running independently, to be adjusted to include the additional 20 seconds for the exclusive pedestrian phase . About 10 seconds of the pedestrian phase will be a solid "Walk" (step off curb) indication. This will be followed by about 10 seconds of flash- ! ing "Don' t Walk" (complete the walk initiated, but do not step off curb) and then by about a 3 second solid "Don' t Walk" clear- ance interval. During the exclusive pedestrian phase, vehicular traffic from all directions will have a red light . All approaches are posted prohibiting turns on red. During the vehicular green intervals for Green Street and then for Cayuga Street, pedestrian indications in all directions will display solid "Don' t Walk" . Pedestrians then are not to cross in any direction. Surveillance of the new signal operation will be necessary. Observation may later permit some interval timing adjustments to reduce delay without sacrificing safety. For the time being, crossings within the painted crosswalks should be encouraged. The request for exclusive pedestrian signal phasing at Seneca Street and Aurora Street, Seneca Street and Tioga Street and at Seneca Street and Cayuga. Street was reviewed by the State. They concluded from existing conditions and accumulated data that no change was necessary at these signals . Approved by the State was a previous request to reduce the existing 40 M. P.H. speed limit on Meadow Street, between Elmira Road and Six Mile Creek bridge, to 30 M.P.H. City speed limit. This move was taken because of the increased activity in the area since the open- , ing of "TOPS" plaza. The speed limit on Rt . 13 then would be uniform 30 M. P.H. from the' South City line to Hancock Street and aid in enforcement and safety. The rest of the Northeast Arterial (Rt . 13) from Hancock Street to Dey Street is 40 M. P.H. , and from Dey Street to the North City line, as well as beyond, the present State wide 55 M.P.H. is in effect. The City will have to change the City Traffic Ordinance first. The State then will process the ordinance and inform the City when to go ahead with the needed sign installations . CORRECTION: Page 4, paragraph 2 , second sentence should read as follows : "Recommendation was made for a ninety-day trial period to examine the effect of the removal of the restrictions on the west side of Linn Street. " and the remainder of the Minutes be approved as recorded by the Deputy City Clerk. Carried Unanimously PETITIONS AND HEARINGS BEFORE THE BOARD: Parking on Hudson Street Elva Holman addressed the Board as Alderman of the Second Ward. She stated that on March 25, 1981 , she had presented a letter from a con- stituent who lived at 410 Hudson Street and asked the Board to consider a request for exemption from alternate side parking for certain blocks of Hudson Street . A resolution was made at that meeting that the matter of the Board' s consideration to allow 24-hour parking in the 300 and 400 blocks of Hudson Street be referred to the Parking, Traffic and Transit Committee for its review. Alderman Holman said that as of this date, almost a year later, she has had no reply to that request . She said that if the Board did not want to deal with the situation, then it should be assigned to some ether mechanism, -3- January 27 , 198175 such as the Planning Department or the Environmental Conservation Committee. Another consideration might be for Common Council and the Board of Public Works to work together on the problem. Mayor Shaw remarked that the whole question of alternate parking merited re-examination and he said that he would like to work with the Committee, not only to look at the specific request as to the 300 and 400 blocks of Hudson Street but also to the broader question. He emphasized the fact that it is too broad a subject to try to come up with answers in a week or a month. Mayor Shaw asked that the consideration and review of alternate parking be referred back to the Parking, Traffic and Transit Committee. Comm. Varricchio stated that he or Supt. Kinsella will contact Traffic Engineer Gombas to see what work has been done on this problem and to see if he has some recommendations on the whole question. Street Salting Practices Carolyn Peterson of 110 Dey Street, reported to the Board an incident whereby she had helped an older woman across the street because the snow was piled up over the cross walks . The older woman remarked that she would take those hunks of snow any day over the road salt ( ) on the roads because she has to get out and scrub her car in order (� to get the salt off. Mrs . Peterson stated that this matter of using W less salt has come before the Board in other years and last year a request was made for statistics on salt tonage, snow fall and tempera- ture and the request was denied by the Board. She also said that she is aware that there is going to be a Safe Salting Seminar and she hoped that the public would be informed as to what is happening by way of trying to cut down on the heavy use of salt . Supt . Kinsella said that he would like to take the road salting matter under advisement and make a report to the Board on the accepted policies and practices used by the City. He stated that there are many factors involved and claims have been made against the City for lack of sufficient,,.salt on streets . COMMUNICATIONS FROM THE MAYOR: Mayor Shaw said that it had come to his attention that as part of his task of appointing members to the Boards and Commissions , that the Board of Public Works is suppose to have a formal liaison as a full fledged member of the Planning and Development Board of the City. He requested that anyone who is particularly interested in serving on that Committee to please let him know as it would. be very helpful in making that appointment. Mayor Shaw mentioned that in talking to some of the Board members with respect to Committee appointments, he had observed that some Commit- tees are much more active than others and that perhaps there are more Committees. than necessary. He mentioned also that he had already discussed consolidating certain Committees with Supt. Kinsella and Vice Chairman Schickel and he would appreciate any thoughts that Board members might have . If consolidation is going to take place , now is the desirable time to do it . I With reference to personal use of department vehicles , Mayor Shaw stated that this matter has been referred to the Finance Committee of the Board, with the request that an examination be made department wide . At the present time there is public focus on an individual and his use and misuse of a personal vehicle. Response is being made to those individual charges . Mayor Shaw feels that there is merit in developing a written policy for personal use of departmental vehicles and that taxpayers should know what that policy is . Since there are other departments that have personal vehicles assigned to them, the examination should be on a department wide basis , not looking at any one individual or employee . The Mayor mentioned a few of the specifics that would be examined in developing a policy and said that information would be obtained prom other cities with reference I to assignment of vehicles to employees for personal use . I i i 176 -4- January 27 , 1982 f STAFF REPORTS : Revised DPW Realignment Report Supt . Kinsella reported that he had distributed to Board members a copy of the revised Realignment Report and asked that the Board review, consider and act on the revised Report . Inasmuch as the Board members had not had time to review the changes , Mayar Shaw suggested that Supt. Kinsella briefly explain the few changes' made and included in the -revised Realignment Report. Supt. Kinsella answered Questions asked by Board members and the Mayor, as well as the , Aldermen present at the meeting. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the revised Realignment Report of the Department of Public Works be approved as amended at this meeting . Carried Unanimously Alderman Holman requested that Supt . Kinsella furnish sufficient copies of the amended Report for distribution to the Budget and Administration Committee and the Supt. agreed to do that . Supt. Kinsella mentioned that Personnel Administrator Collins had been very supportive and helpful on the matter of rea-lignment of the Department of Public Works and thanked her for that help. WATER AND SANITARY SEWER COMMITTEE: Agreement Between City of Ithaca and NYS Department of Environmental Conservation for Sewage Treatment Plant By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the Superintendent of Public Works be authorized to execute an Agreement between the City of Ithaca and N.Y. S. Department of Environmental Conservation for the Step I and Step II reimburse- ment under the City of Ithaca' s Sewage Treatment Plant grant program. Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Stearns & Wheler for services in connection .with the design of additions and modifications to the Wastewater Treatment Plant through November 1981 , for additional geotechnical services , be approved in the amount of $274 . 18 . Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the following requests for payment from Stearns $ Wheler for services in connection with the design of additions and modifica- tions to the Wastewater Treatment Plant through December 1981 , be approved: Value Engineering Studies $ 482 . 02 Drawings and Specifications 12 , 297 . 69 Compliance with Grant Procedures 206 . 64 Geotechnical Services 5 , 032 . 96 Minority Business Enterprises Program 106 . 51 Regulatory Review 314 . 43 Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Stearns & Wheler for services in connection with the Deep Shaft Biological Treatment Plant through December 1981 , be approved in the amount of $4 , 748 . 67 . Carried Unanimously -5- January 27 , 1981 Request for Payment _ Stearns & Wheler By Comm. Brown: Seconded by Comm. itialker RESOLVED, That a request for payment from Stearns & Wheler for services in connection with the Sewer System Evaluation Survey, be approved in the amount of $1, 889 . 07 . Carried Unanimously f HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: 1982 Paving Program Comm. Wals reported that the Highways , Street Lighting and Refuse Committee had met with Asst. to the Supt. Dougherty and .discussed the City' s Paving Program for 1982 . She said that there is one problem that the Committee doesn' t know whether it is possible to do anything about other than what is being proposed, and that is the brick on East State Street. The plan at the present time is. to remove the bricks and replace them with asphaltic concrete and that job is going to constitute almost the entire budget for paving under the 1982 Paving Program. The concrete base underneath the brick is still in good condition and if the brick is not taken out and the necessary (y) repairs made, the base could deteriorate . The question raised by the Committee is whether it would be possible to replace the brick in the East State Street area after the repairs to the base have been made . Iii There are very few bricklayers who still do the kind of work needed Q for a project of this kind. The Committee will seek input from the Q public and the Board to see if information can be found with reference to finding someone who could replace the brick, as well as getting an estimate on how much it would cost. The project will remain in Commit- tee and the DPW staff will work with the Committee and come up with some recommendations at the February- 24th meeting of this Board. BRIDGES, CREEKS AND- STORM DRAINAGE COMMITTEE: Replacement of North Tioga Street Bridge Resolution By Comm. Varricchio : Seconded by Comm. Walsh WHEREAS, the City of Ithaca Common Council , at its January 6 , 1982 , meeting, authorized the expenditure of $250, 000 for the replacement of the Tioga Street bridge recently damaged during the October 1981 flood of Cascadilla Creek, and WHEREAS, a study conducted by the Planning and Development Department which surveyed resident attitudes regarding the replacement of said bridge and has reported a preponderance of sentiment supporting the replacement of Tioga Street bridge with a new and higher bridge to support vehicular and pedestrian traffic_, and WHEREAS, an informational meeting held by the Bridges , Creeks and Storm Drainage Committee of the Board of Public Works was held on January 26, 1982 , and the results of that meeting communicated a majority opinion in favor of replacement of Tioga Street bridge at a substan- tial higher elevation, and the Bridges , Creeks and Storm Drainage Committee concurs with that opinion ; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby recommends the design and construction of a new replacement bridge in accordance with the recommendations of the City Engineer and the Report by McFarland Johnson Engineers Inc. , dated January 5, 1982 , specifically Scheme "A" of that Report , and BE IT FURTHER RESOLVED, That a cop} of this Resolution be forwarded to the City of Ithaca Common Council for their approval . Mayor Shaw asked for an approximate figure on what the maximum number of inches that could be gained on clearance on top of the 15 inches . He said he realized that it was a difficult question but felt that some response might be helpful in talking with parties concerned about clearance. City Engineer Cox said that he would guess several inches to less than ten inches additional clearance might be possible . Any more than that would cause an awful lot of inconvenience to a lot of M 178 -6- January 27 , 1982 people because it would affect side streets and driveways . It appears that this plan would gain somewhere between 18 and 25 inches . Alderman Banfield reported that he had been at the January 26th meeting with reference to the bridge and he felt that the residents would like to get as much clearance as possible. He noted that another concern is finding a method of preventing trees from reaching the downtown bridge - some mechanism that would lead to more preventative measures upstream. Also, the possibility of a grated bridge deck or perforated deck so that the water could come up through the grating and go back down. There was also concern expressed about the problem that exists at Tioga and Farm Streets and Aurora and Farm Streets , and the possi- bility of moving the bus shelter, and doing some tree trimming, as this is a very dangerous intersection. These are concerns that relate to the bridge because they relate to the impact on the neighborhood. Alderman Banfield asked that these things be considered by the Design Engineers and he felt that there was sufficient time between February 1st and June for the issues to be addressed and a response brought back to the Board pertaining to the bridge deck and the other concerns . City Engineer said that the mentioned concerns would be looked into . A vote on the resolution resulted as follows : Carried Unanimously Mayor Shaw left the meeting at 5 : 56 P.M. i Vice Chairman. Schickel chaired the balance of the meeting. l Request for Payment - B. K. Hough ` By Comm. Varrlcc io : Seconded y Comm. Walsh RESOLVED, That a request for payment from B. K. Hough for services in connection with the Fall Creek dike restoration, be approved in the amount of $6, 500. 00. Carried Unanimously Tioga Street Bridge Planner Sieverding addressed the Board with reference to the Planning and Development Department ' s recommendations that the North Tioga Street bridge be replaced with a new two-lane vehicular bridge and reported on the following concerns expressed in the recent survey: 1 . Intersections along Tioga St . , particularly at Farm St. (a) relocating bus shelter (b) parking restrictions at intersections (c) eliminate other visual obstacles such as low hanging tree branches, etc. 2 . Vehicles travelling at excessive speeds (a) use of stop signs and stop lights as speed control devices 3. Shortage of parking within the study area and visibility problems caused by cars parked too near to key intersections (a) modification/elimination of alternate side of street parking restriction, e .g. in effect during winter months only, or in effect when posted Planner Sieverding asked that these concerns be referred to the proper committees for review and recommendation. Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the bridge related concerns expressed in the survey results concerning the North Tioga Street bridge be referred to the Bridges , Creeks and Storm Draina;;e Committee ; and that the traffic related issues expressed in that survey be referred to the Parking, Traffic and Transit Committee . Carried Unanimously - 7- January 27 , 1982179 PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE : Request for Payment - Donohue-Halverson By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That a request for payment from Donohue-Halverson for services in connection with plumbing work for the Cass Park lobby expansion, be approved in the amount of $2 , 273 . 00. Carried Unanimously Clean-up Project at Stewart Park Asst. to the Supt . Dougherty addressed the Board with reference to an Army Reserve Engineering company from Horseheads that is looking for a community service project to undertake . One of the projects that came up in the discussion was the mess of trees that were washed down to the Stewart Park shore line . The Army outfit would be will- ing to come in on a weekend (probably the weekend of March 6th and 7th) with men and equipment, would set up a regular operational camp down at Stewart Park, using the pavilion for the weekend and using that cleanup operation as an exercise to go out and snag those trees , haul them in, cut them up and haul them away. Asst . Dougherty said that the only out-of-pocket expense to the City would be the cost of furnish- ing fuel for the vehicles involved in doing the cleanup. He felt that the amount of hours that the equipment would be operating should not make the cost more than $750. 00 to the City and it would be a. good LA service done for practically nothing in this case . Asst. Dougherty also said that if time permits the Army Reserve company will remove gravel from the lower part of Fall Creek and push it up on the bank. The City will , later on, with its own forces , move the gravel to the City' s storage yard. Asst. Dougherty asked the Board for authorization to proceed on this project . Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That Asst . to the Supt. Dougherty be authorized by this Board to negotiate--with the Army Reserve Engineering company located at Horseheads , New York, to undertake a community project at Stewart Park. Asst. Dougherty will outline in writing the various conditions discussed with this Board that will be performed by the engineering company, at no cost to the City except for fuel . Carried Unanimously Agway Fuel Terminal Lease with City Upon a request -received this date from the City Attorney' s Office, Supt. Kinsella asked the Board to pass a resolution authorizing the Board of Public Works to have the Agway property lease terminated and establish a fair market rental value for a lease based upon an appraisal for rents and to work with the City Attorney on it . Supt . Kinsella said that according to the terms of the lease for the Taughannock Boulevard property, the City can terminate and release it to other parties that might have an interest in it . Agway no longer wishes to continue with this lease . This recommendation has already gone through the Planning and Development Committee of Common Council . City Engineer Cox said that this recommendation stems from a resolu- tion adopted last spring by this Board that we do something to put this rental property into a more productive state . At that time it was recommended that the land be disposed of because it had no further value to the Public Works . At the present time , the Planning and Development Department is trying to assemble some large parcels in that area for a large development project and it would be best to retain the land. In the meantime it can be put to use in a short term type lease until the Planning and Development Department has something more definitive to act on. Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the lease between the City of Ithaca and Agway cover- ing property situate on Taughannock Boulevard be terminated and authorize the City Attorney to work with this Board to establish a fair market rental value of that property. Carried Unanimously S 180 -8- January 27, 1982 FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No . 2 of the Department of Public Works General Fund, and on Abstract No . 2 of the Water and Sewer Fund, be approved for payment, and BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Ithaca Transit System - Report of Operations By Comm. Varricchio : Seconded by Comm. Brown RESOLVED, That the Board accept the report of the last quarter of 1981 and the year end summary of the operations of the Ithaca Transit System. Asst . to the Supt . Dougherty asked the Board to note that the subsidies for the System have gone up every year and he stressed that this trend may very well change in the near future and the City should not be too complacent about it. He feels that a hard look should be taken at the expenses involved in operating the System and our own cash fare ' incone, token income , etc. in connection with it. A vote on the resolution resulted as follows : Carried Unanimously Conrail ' s Tracks - City' s West End By Comm. Varricchio : Seconded by Comm. Walker WHEREAS, meetings have been held with the N.Y. S . Department of Transportation Rail Safety Division and recommendations have been approved for the coordination of the fire control center with the Conrail engineers to coordinate notification of possible conflict of fire and emergency equipment access east and west across Conrail ' s tracks in the City' s west end, and WHEREAS, funds have been committed to capital account #189 for the rehabilitation of the west end railroad crossing, including signal- ization and said project is now completed; NOW, THEREFORE, BE _IT RESOLVED, That the Common Council be notified that remaining funds in capital account are no longer required for this project. i Carried Unanimously Capital Grant Application - Ithaca Transit Buses By Comm. Varricchio : Seconded by Comm. Wals WHEREAS, Ithaca Transit must replace two buses that are at the end of their useful productive life, and WHEREAS, the City has been notified of the availability of U. S . Department of Transportation, Federal Highway Administration, Section 18 Capital Assistance Grant, and WHEREAS, a grant application for capital assistance must be submitted to the Federal Highway Administration; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works recommends that the Common Council set aside sufficient funds to cover the difference between total project cost , minus the Federal and State contribution, and BE IT FURTHER RESOLVED, That the Board recommends that the Common Council authorize the Mayor to sign and submit the capital grant + application. i F 181 -9- January 27 , 1982 Asst. to the Supt. Dougherty gave a background report on events Nleading up to the Capital Grant Application. Discussion followed on the floor. f A vote on the resolution resulted as follows : Carried Unanimously Section 18 Operating Assistance Funds By Comm. Varricc io : Seconded by Comm. Walker WHEREAS, the City has been notified of the Federal Highway Adminis- tration, Section 18 Operating Assistance availability, and WHEREAS, City staff have been negotiating the distribution of these Section 18 funds with the County, and WHEREAS, staff feels a satisfactory solution has been reached; (j) NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works agrees to the distribution of the 1981 Section 18 Operating Assist- ance funds and requests the Mayor. tc notify the County Commissioner of Planning of the City' s agreement . LIJ �( Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Supt. Kinsella thanked Asst. Dougherty and staff for their patience and perseverance on this project. He stated that a lot of work has been done and a lot of time spent in reaching a satisfactory agree- ment . ADJOURNMENT: On a motion, the meeting adjourned at 6 : 22 P.M. r' Callista F. Paolangeli, Dep. City Clerk William R. Shaw, Mayor .g s Iq g i p�g}3 p, 9 P BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable January 27, 1982 12348 Paul Warren G 2122 30.51 12349 Lawrence T. Parlett G 2122 30.51 12350 James R. Rider G 2122 50.01 12351 Emily Thompson F 2144 9.00 G 2122 6.00 12352 Peter L. Klinge F 2144 32.88 G 2122 21.92 12353 David W. Minks F 2144 37.73 G 2122 25.16 12354 David W. Minks F 2144 38.33 G 2122 25.55 12355 Donald J. Lucente F 2144 22.61 G 2122 15.08 12356 Donald J. Lucente F 2144 20.89 G 2122 13.93 12357 Donal C. Dermody F 2144 15.64 G 2122 10.43 12358 Cornell University F 2144 32.75 G 2122 21.84 12359 Christopher George Corp F 2144 18.56 G 2122 12.38 12360 Dorothee Fuchs F 2144 19.29 G 2122 12.86 12361 G. Edward Grant F 2144 21.67 G 2122 14.45 12362 Leland F. Knuppenburg F 2144 22062 G 2122 15.08 12363 Gregory Halkiopoulos F 2144 50.08 G 2122 33.39 12364 Donald J. Lucente F 2144 21.62 G 2122 14.41 12365 Wilcox Press,Inc. F 2144 21.21 G 2122 14.14 12366 Mary Lois Tountasakis F 2144 9.00 G 2122 6.00 12367 Laura B. Wilkinson F 2144 18.42 G 2122 21.15 12368 Philip L. Kaplan F 2144 37.27 12369 Lyle T. Carmon F 2144 978.91 12370 Donohue-"Halverson,Inc. F 2650 24.90 Paid 12371 Dick Weber Plumbing F 2650 3.77 Paid Contractor TOTAL $ 1,457.15 Total S 394.80 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC '.'4'-ORKS PROCI..,;I)T\GS 183 CI'T'Y OF ITIi_;C:A , NEtV )':"!'K Regular Meeting 4 : 0 v P . I. February 10 , 1982 }'RESENT: Commissioners (4) - Brown, Schickel , Varricchio , Walker ABSENT: Mayor Shaw Commissioners (2) - Cleveland, Walsh OTHERS PRESENT: Supt . of Public Works - Kinsella Asst . to Supt . - Dougherty City Engineer - Cox Dep . Clerl: - Paolangeli City Controller - Spano Dep . Controller - Cafferi.11o City Attorney - Tavelli Aldermen - Banfield , Schuler, llolr.:an, Hoffman In the absence of Mayor Shaw, the -!eeting was chaired by Vice Chairman Schickel . (v MINUTES: By C.onw . Walker: Seconded by Coma. Varri.cchi_o RESOLVED, That the minutes of the January 27 , 1982 meeting be Q approved as recorded by t.l,e Deputy City Clark. Carried COMMUNICATIONS FROM THE MAYOR: Standing Comm tte_ Appointments Vice Chm. Schickel reported that the Standing Committees have been reduced from six to four and presented them as fol-lows : Chairman Vice C .-irman Member ItiTatcr and_ Sewer Wilke Comri . Schickel Comm. Clevelandl Streets , Facilities , Parks and Refuse ---- -- .. - --------- - --- - - - -- —use C01-11p. Varricchio Conan. Cl vel ,nct- Comm. I>rown Finance , Personnel F.: d Administrat:i Comm. Walsh --- — - - -Comm---h+ lr:er --- --�Covim. Schickel Parki-ng , Traffic �:nd Transit Comm. Brown Comm. Wa..-tsh Comm. Varricchio Liaison to Planning f, Development Roard- -Lucy Brown Liaison to Commons Advisory Board- -Gerald Schickel CITY ATTORNEY' S RE?PORT : Re-lie of is io_n _or Coin racts City Attorney 'T'avelli reported that he had heard from the attorney representing the Ithaca Amateur So-tball Association who would like to start renegotiating the contracts for the coring year , and requested that the matter be referred to the proper committee . The chair referred the renegotiating of the Ithaca Amateur Softball Association contracts , as well as that of the Golf Pro , to the Street:; , Facilities , Parks and ReiUse. Committoe . STAFF REPORTS : Salt Seniin.�ar Asst , to Supt . Dougherty reported that. he had been at:tempti-ng to arrange for a salt seminar this s_ason , with input from the Salt Institute , but had been unable to --.'o so . Co?nm. I",a.lker sug«estcd an inforinati-onal mooting on saltir �. to he conducted in Cour?ci I- Chambers on March 4 , 1982 . Supt-. . ":instill a i%,i-11 arrange the mcc t.i.n" . M 184 2 - February 10 , 1982 COUNCIL LIAISON ' S REPORT Bicycle Racks Alderman Banfield asked that the possibility of including bike racks on buses when specifications are let on new buses be ri- Forred to the Parking, Traffic and Transit Committee . Jack Doughe reported that this had been looked into a number of years ago , anC x conclusion at that time was that the inclusion of bike racks wtil lot a good idea . Alderman Banfield asked Mr. Dougherty for a report on this so that the matter could be reported back to Council . Realignment Program Alderman Banfield reported that the Council had assigned him the responsibility of reporting periodically on the effectiveness and progress made under the realignment program in the department . Street Re ap ving and Traffic_ Stud-y Reg Mitche1-17Stat repaving , Alderman Banf_i_eld requested that Aldermen Killeen and Schuler be informed of meetings concert ring this . He also requested, in relation to that project and to a - -Ember of other things , that an updated traffic study be commenced pr '. to the construction season to include traffic counts , patterns , et. . on the streets surrounding the downtown area. Compla:i.tlts from Mez-c-hants Alderman having received calls from two merchants who were bothered by damage to a store wii.dow and roof by bottles being thrown from the Seneca. Street Ramp , and who asked that this be reported to the Board. At his request , the above items were referred to Supt . Kinsella by the chair for inj,estigation and report back at the next meeting of the Board. I'IATER AND SEIVER COMMITTEE : Request for Payment-- -T . G . Miller , P . C . By Comm. Walker : Seconded Icy Comm. Brown RESOLVED, That a" request for payment #1 from T. G. Miller , P . C . and Associates :for services in connection with mapping environmentally sensitive areas in the Ithaca Sewer Service Area , be approved in the amount of $4 , 052 . 72 . Carried F Request for Payment- -Stearns & IVheler By Comm. Walker : Seconded try Comm. Varricchio RESOLVED, That a request for payment from Stearns F, Wheler for pro- fessional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facilities (geotechnical services) be approved in the amount of $SO , ISO . 29 . i Carried STREETS, FACILITIES , PARKS AND REFUSF_COMMITTEE : Request for Additional Street Light Comm. Varricchio reported that a petition dated September 28 , 1951 was received by the Common Council requesting an additional street light on or near Westmournt Drive . This petition was referred to the Board of Public IVorks for review and follow-up . The originator of E the petition has since moved out of the Ithaca area , and a revi_eid has been made by the committee on the continued interest , if any, of a ' street light in the IVestmount Drive area. There is none . i Resolution By Alderman Varricchio : Seconded by Alderman Walker RESOLVED, That , by virtue of this report , the Common Council be advised. of the final status of this request . Carried Condemnation Proceedings a By Comm. Varricchio:� Seconded by Comm. IValker I%FIERFAS , a proposal to improve, the intersection oC South Aurora Street arid Prospect Street in order to increase safety and to impro�,e the iloiv of traffic at said intersection h,-rs beets tinder :investi.gatiott b), the Board of Public Works , attd - 3- Fehl-uary 10 , 1855 WHEREAS , a substantial part of the fundi_ni) for this project urill come from the State of New York through the Safer Local Roads and Streets Program, and WHEREAS, it is in the best interests of the residents of the City of Ithaca to proceed with said -intersection improvement. , and WHEREAS, said intersection improvement project will call for an enlargement of said intersection with the inclusion of two new left- turn lanes requiring the condemnation of a small portion of private land at the northwest part of the intersection owned by RIIP , Inc , ; NOW, THEREFORE, IT IS THEREBY RESOLVED, That the Board of Public Works approves such project and shall commence condemnation proceedings in order to acquire approximately 1 , 740 sq . :feet of property owned by RIIP , Inc. at the northwest corner of said intersection improvement project , and IT IS FURTHER RESOLVED, That a public hearing sh.,11 be scheduled in compliance with Eminent Domain Procedure Law S9201-208 , and that an offer of Six Thousand Eight Hundred and 00/100 Dollars ($6 , 800 . 00) , M the 100% appraised value of said property as determined by an co independent appraiser, shall be made to R1111, Inc . for said parcel. . N Discussion followed on the floor . City Attorney Tavel-li comm.entc:d that the City will still. pursue negotiations with the owner . Q A vote on the resolution resulted as follows : Carried City Engineer Cox reported that the negotiations with the owner go back to November , 1980 ; the construction season in 1911 w,-is lost ; condemnation proceedings are far enough along that another construc- tion season will not be Most . Construction should start at the time Ithaca College closes clown for the summer and it would be completed before students return in the fall . Request for Payment- -ilcFarland -Johnson Engineers , Inc . - ---------- By Comm. Varrlcch o;' econdod b-y Comm. Z'�i°ll e� RESOLVED, That a request for payment from McFarland-Johnson Engineers , I; _ , for professional services in connection with the North `I'ioga Street Bridge over Cascadilla Creek , be approved -i-n the amount of $1 , 406 . 36 . Carried Request for Payment-- -O ' Brien F Gere Engineers , Inc . By Comm. Va ricchio : SecoT1do icy C�mm.M1 lt'all er � - - R1SOLVED, That a request for payment from O ' Brien �� Gera Engineers , Inc . for engineering services in connection with the rehabilita ion of the retaining wall. at Six Mile Creef, , he approved in the; amount of $4 , 712 . 73 . Carried Bri-ndley_Street_Railroad Bridges City Engineer Cox of the situation concerning the railroad hrid�oes . Late laSt )'CM- _{ resol.utiar V, IS pre ^ntcd to the Council , asking therm -to ap;: ,•opriate $ 500 to pay Conrail for the easement they owned on a portion of the old railroad right-of--way near Brindle), Street . The property had been bought from theme in 1967 . How- ever, recently it was discovered that a contractor was dismantling two of the three bridges on that property which the City feels it oi�r,s . The two bridges have been Martially removed , and the City feels there should be some remedy . City Attorney Tavel.li commented that obviously the City is not going to pay Conrail the $500 . He asked for the sense of the Board as to what: to do about the bridges which are half down , Ig� -4 - February 10 , 1.982 Resolution By Conini.BBrown: Seconded by Comm. Varricchio RESOLVED , That this Board advises the City Attorney and City Engineer to contact Conrail and negotiate the terms of a resolution of this matter regarding the presently salvageable portion and securi-ty and resultant figure for the final deed acquisition of the property . Discussion followed on the floor . 6 A vote on the resolution resulted as follows : ,,. Carried FINANCI? , PERSONNEL AND ADMINISTRATION COMNII T]"E : Audit y By Comm. Walker : Seconded by Comlli. Varricchio 3 RESOLVED, That the bills audited and approved by the Finance Committee , as listed on Abstract No . 3 of the Dep,-irtment of Public Works General Fund, and on Abstract No . 3 of the Water and Sewer Fund, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried PARKING, TRAFFIC F, TRANSIT CO ,IMITTEE: Post i offce Complain) _�i n_t; ,l'�;_ r;ing Sl'rice j Supt . Kinsol.7 a reported that the Post Office requested that the lurking space north of their c-x_i_t onto .=Aurora Street from the Post Office parking lot be restr_iped to move the yellow line 2 feet north to in- crease the turning radius area exiting from their lot . Mr. Kinsella informed them that it would be put on a work order in the spring and 5 restriped according to their request . UNFINISHED_BUS TNESS : ' Traffic Problem oil Hudson Street Comm. Varr cchi_e . askc( about. the traffic problem on Hudson Street , and Traffic Engineer Gombas ' report . Supt . Kinsella responded that the predicament has been reviewed . Ho will inspec', the area and go over the problem in detail . There is one house where there is no on- street parking available and tho situatio is difficult ror the resident . He concluded by saying that he is finalizing the data . Pending Items of Business Comm. Schi.ckel asked about the pending items which were in the ofd committees and which Supt . Kinsella agreed to last and refer to the chairmen of the new committees . Supt . Kinsella replied that he has done some of the work and ti,,ill review and refer the rema finder . Status of Bus Runs on West Hi 1_1 Com„t. Wa11<cr asked about the hus runs on (Vest Hill , requesting a report from Mr . Dougherty at the next meeting of the Board . AD J U_RNMENT : On a motion the meeting adjourned at 4 : 50 p .m. ,.. - Ca.l lista F. 'J ty (lam er < Gel'a d ";:ilickc,l , \'ice l;lr: i nl,111 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE February 10,1982 12372 Kendall B. Cady G2122 30.51 12373 Vito Brancato G2122 55.72 12374 Alfred Fontana F2144 26,15 G2122 17.44 12375 Glenn Hubbell F2144 21,62 G2122 14,41 12376 Michael Stasko,Jr. F2144 21.52 G2122 14.34 12377 Henry W. Theisen F2144 17.02 G2122 11,34 12378 B.J.Manos Enterprises,Inc F2144 27,19 G2122 18.13 12379 Adele Klein F2144 26.90 G2122 17,94 12380 Herbert Mack F2144 57.03 G2122 38.02 12381 Donald J. Lucente F2144 21,62 G2122 14.41 12382 Pierce & Cleveland,Inc F2144 34.21 G2122 22.81 12383 Philip Gardner F2144 33.97 G2122 22.65 12384 ILF Financial Corp. F2144 21,52 G2122 14.34 12385 Vincent Giordano F2144 21,62 G2122 14.41 12386 Vincent Giordano F2144 23.34 G2122 15,56 12387 James Gardner F2144 20.43 G2122 13.62 12388 Katherine Dorsey F2144 9.00 G2122 6,00 12389 Jung Fu Wu-Chyan Chuu Chang F2144 40,30 G2122 26.86 12390 Brook Ruzicka-Josephy Daley F2144 50,35 G2122 33,56 12391 Brook Ruzicka-Joseph Daley F2144 56.07 G2122 37.38 12392 Clara 0, Leonardo F2144 16,42 G2122 10.95 12393 Richard K. Wolf F2144 41.12 G2122 27.41 12394 Sawtooth Builders F2144 193.55 12395 Janet Jonson F2144 1,788,90 12396 Southern Cayuga Lake F2665 12,000.00 G2665 12,000,00 Intermunicipa Water Comm. Total 14,569.85 Total 12,477.81 1371 Ruby Lee Allen A1710 181,96 1372 R.H.P. A1710 30.00 1373 Donal Dermody A1710 20,00 1374 Cornell University Housing A1710 25,00 1375 Chih-Chang & Shirley Chu A1710 25.00 APPROVED BY FINANCE COMMITTEE s E BOARD OF PUBLIC WORKS PROCEEDINGS 187 CITY OF ITHACa, NEW YORK Regular Meeting 4 : 00 P.M. February 24 , 1982 PRESENT : Mayor - Shaw Commissioners (5) - Brown, Schickel , Varricchio , Walker, Walsh ABSENT: Commissioner (1) - Cleveland OTHERS PRESENT: Dep. Clerk - Paolangeli Supt. of Public Works - Kinsella Asst. to Supt. - Dougherty City Attorney - Tavelli City Controller - Spano City Engineer - Cox Aldermen - Banfield, Hoffman MINUTES: By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That the Minutes of the February 10, 1982 meeting be (y) approved as recorded by the Deputy City Clerk. N Carried Unanimously . Lii SPECIAL ORDER OF BUSINESS: Q Recognition of Employees ' Service- Mayor S aw presented Certi i� cates of Service and wallets embossed with the City Seal to the following retired employees : Howard Finn - 6 years of service in Construction & Maint. Div. Robert Momart - 21 years of service in Buildings & Grounds Div. Robert Dingman - 15 years of service as Superintendent of P.W. Two additional retirees were not present to receive awards : Clayton Jolly - '16 years of service in Transit Div. Edwin Lynch - 26 years of service in Buildings & Grounds Div. COMMUNICATIONS: Comm. Brown read a letter from Historic Ithaca regarding the State Street brick pavement which is in need of replacement. The letter urges the City to contact other cities who have had comparable experiences to find out the true long-term cost of replacing the pavement with brick which will wear much longer than asphalt. The letter informed the Board that the existing brick pavement was in- stalled in 1930-31 , not 1940-41 as the Ithaca Journal reported. . The matter was referred to the Streets , Facilities , Parks and Refuse Committee by the chair. Comm. Varricchio informed the Board that the committee would meet the following day with Alderman Schuler to discuss the- matter. Comm. Varricchio commented that the Ithaca Landmarks Preservation Commission intend to forward materials on the subject to the committee by March 24 , 1982 . PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: John Schroeder, 618 Stewart Avenue , Ithaca , New York, addressed the Board regarding the brick paving, making a plea that the Board retain brick instead of replacing the pavement with asphalt. He maintained that on its aesthetic merits , despite the cost , brick is j worth having, not to mention that it is a part of historic Ithaca. r, CITY ATTORNEY' S REPORT: Request for Executive Session City Attorney Tavelli requested an Executive Session at the end of the meeting with respect to a small parcel of land at the corner of T'rospect and Aurora Streets which involves litigation and purchase of property. Comm. Walsh also indicated -chat the Board needed to be briefed on administrative salaries i:ivolved in the realignment of the department. I r 188 -2- February 24 , 1982 Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the Board adjourn into Executive Session following the Regular meeting to discuss litigation and purchase of property with respect to the parcel at the corner of Prospect and Aurora Streets ; and to discuss individual salaries as a result of the department realignment. Carried Unanimously STAFF REPORTS : Complaint from Alderman Banfield as a result of throwing of bottles Supt. Kinsella reported, in response to Alderman Ban field' s report of bottles thrown on top of roofs across the street from the Seneca Street parking ramp onto the building owned by Mrs. Price of the Olympia Restaurant, that he had talked to Mrs . Price about the problem, and would contact the Police Department to ask for assistance and surveillance. He reported that he hasn' t resolved preventative measures as yet but will continue to work on the problem, and will keep Alderman Banfield advised as to what success he has if any. Trial Bus Run on Rt. 3 Asst. to Supt. Dougherty reported on the extra hour trial on Rt. 3 buses on West Hill--that 10 persons were carried during that hour for a total revenue of $3. 17 as compared to 60 persons riding the following hour. Three persons rode the bus that hour on Saturday, compared to 37 persons the following hour. He suggested that Supt. Kinsella write to the gentleman who circulated the petition for the bus service , advising him of the ridership. Mayor Shaw suggested that the Parking and Traffic Committee analyze the trial run when it nears the 90-day trial period and make recommendation. Use of Bicycle Racks on City Buses Asst. to Supt. Dougherty reported that he had previously given Aldermaww- Banfield a complete file on the investigation into the use of bicycle 1 racks on city buses , including letters from the Chief of Police , Insurance Company and correspondence with people in other cities . Mayor Shaw asked that the Parking, Traffic and Transit Committee review this matter and make recommendation. WATER AND SEWER COMMITTEE: Requests for payment--Stearns & Wheler By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the following requests for payment .from Stearns $ Wheler for professional engineering services in connection with additions and modifications to the wastewater treatment facility, be approved: i - drawings and specifications $42 ,241. 47 - compliance with grant procedures 51 . 66 - geotechnical services 668. 26 - regulatory review 798. 80 - value engineering studies 478. 34 Carried Unanimously Request for payment--Stearns $ Wheler By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the request for payment from Stearns & Wheler for professional engineering services in connection with the sewer system evaluation, be approved in the amount of $1 , 549. 63. Carried Unanimously Request for water line extension- -Route 13 south Comm. Walker reported that a request for water line extension south on Route 13 had been received by the committee who will be reporting back to the Board. ~Meeting Time Comm. Walker reported that the Special Joint Sub-committee (Sewer Committee- -Town and City) has had its first organizational meeting; ` they will be meeting the third Monday each month at 7 : 30 p.m. in the Town Office . r -s- February 24 , M STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Request for Pa ment- -O'Brien $ Gere By Comm. Varricchio: Secon ed by Comm. Walker RESOLVED, That the request for payment from O'Brien & Gere for pro- fessional engineering services 'in connection with Six Mile Creek retaining wall , be approved in the amount of $2 ,930 . 77. Carried Unanimously Land Transfer- -W. Clinton and Meadow Streets By Comm. Varricchio : Seconded by Comm. Walsh WHEREAS, additional street right-of-way is required southwest of the existing intersection of West Clinton and South Meadow Street in j order to rebuild and realign said intersection to increase safety and decrease motorist delays there , and WHEREAS, the owner of said property where the right-of-way is required, Cornell University, has shown a willingness to sell said property or to exchange it for the existing right-of-way which would no longer be of use to the City of Ithaca when the realignment is completed, and WHEREAS, the additional property to be acquired and the additional right-of-way which would become surplus are both shown on a map in (Y) the City Engineer's office , entitled "West Clinton Street Relocation ('j R.O.W. Taking Map" and dated February 9, 1982 ; LLJ NOW, THEREFORE, IT IS RESOLVED, That the City Attorney be authorized to negotiate with Cornell University for the acquisition of the necessary property needed for the right-of-way (indicated as Parcel 1 on the map) , and IT IS FURTHER RESOLVED, That upon such acquisition the existing right- of-way (indicated as Parcel 2 on the map) be declared as surplus and having no further public works value , and IT IS FURTHER RESOLVED, That the Common Council be requested to dis- pose of said surplus property, reserving any necessary rights to City- owned utilities thereon. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously City Attorney/Tompkins County Rental Comm. Varricchio reported that the lease agreement with Tompkins County for the Social Services offices in City Hall and annex has expired December 31 , 1981. Resolution By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That the City Attorney be authorized to enter into negotia- tions with Tompkins County for a new lease agreement for said facilities . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Payment--Parratt-Wolfe , Inc. By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That the request for pa% nent from Parratt-Wolfe , Inc. for borings in Cascadilla Creek in connection with a feasibility study of measures to reduce debris entering the Cascadilla Creek area, be approved in the amount of $427 . S0 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Newman Municipal Golf Course Rate Structure Comm. Varricchio reported that the Newman Municipal Golf Course rate M 190 -4- February 24 , 1982 structure was established in 1980 by Board resolution dated March 26 , 1980 . There have been no increases since that time for the cost of play at the golf course . Resolution By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That the following modest increases in the rate structure at the Newman Municipal Golf Course be approved, because of increased cost of materials , equipment and course maintenance : Memberships Individual $121. 00 Husband $ Wife 220 . 00 Juniors 49. 50 Sr. Citizens-individuals 88. 00 Sr. Citizens-husband/wife 154. 00 Sr. Citizens-one not Sr. 160 . 00 Dailz ates Weekdays 5. 00 Weekends & Holidays 6. 00 After 5 : 00 p.m. 3. 75 Sr. Citizens (Thursdays) 1. 50 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously i Stewart Park Food Concession By Comm. Varricchio : Secon ed by Comm. Walsh WHEREAS, at its September 17 , 1980 meeting the Board extended the original contract of April 11 , 1979 for the food concession at Stewart Park through the 1981 and 1982 season, and WHEREAS, payment for the concession has not been received for the 1981 contractual"season; BE IT RESOLVED, That the contract for the food concession at Stewart Park be cancelled in accordance with paragraph 16 of the aforesaid April 11 , 1979 agreement. IT IS FURTHER RESOLVED, That the matter of collection of unpaid rents be referred to the City Attorney for collection, and IT IS FURTHER RESOLVED, That the Board renegotiate this contract with any party desiring the opportunity to operate the Stewart Park concession. Carried Unanimously Weed Removal Bill Comm. Varricchio reported that City Attorney Tavelli has received correspondence from R. Mazzotta regarding a bill he received from the City for weed removal . Mr. Mazzotta requests the Board' s review of this matter and seeks an adjustment on the bill . Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the matter of the weed removal bill of R. Mazzotta be referred to the Streets , Facilities , Parks and Refuse Committee for review and report back to the Board. Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee , as listed on Abstract No. 4 of the Department of Public Works General Fund, and on Abstract No . 4 of the Water and Sewer Fund, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously i -5- February 24 , 19`8-2 Department Roster Change By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the Board approve the use of and request the Common Council to establish the title of Automotive Mechanic Helper at Grade 25 of the 1982 compensation plan (Civil Service Specification #409) , since this title better describes the duties of the position rather than the title of Maintainer now being used. IT IS FURTHER RESOLVED, That upon approval of the above , the follow- ing changes be made in the department roster: Delete 2 Maintenance Workers- -Garage Section Delete 1 Maintainer--Transit Division Add 3 Automotive Mechanic Helpers- -C & M Division Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously SPECIAL COMMITTEES: Colle etown Steering Committee Mayor Shaw reported the Collegetown Steering Committee has been N meeting, and will be releasing its status and will invite the Board LiJ of Public Works to a special meeting for input. Route 96 Design Committee Q Mayor Shaw gave an update of the Route 96 Design Committee ' s meeting the previous Friday at which time he learned from the NYSDoT Commissioner that the projected time frame from now until the end of special hearings will be approximately 23 1/2 months . He indicated he is not pleased with the long delay. ANNOUNCEMENTS: Mayor Shaw announced that the Conservation Advisory Council composition E requires a liaison from the Board of Public Works as an ex officio member. He asked that interested members inform him of their interest in serving; otherwise , he will appoint a member of the Board. Mayor Shaw announced that the Planning and Development Committee of Council would meet that evening at 8 : 00 p.m. , and one of their agenda items would be discussion on the possibility of creating a committee to look into the construction of a hydropower plant . He invited the members of the Board who wished, to attend the meeting. In the event a committee is created there probably would be members appointed to it from the Board of Public Works . ADJOURNMENT: The Board adjourned into Executive Session at 5 :10 p.m. , reconvened in Regular session and adjourned at 6 : 20 p.m. G Cal- 1T F. Paolangeli , pep. City Clerk William R. Shaw, Mayor t 193 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. March 10 , 1982 PRESENT : Mayor - Shaw Commissioners (5) - Brown , Schickel , Varricchio , Walker , Walsh ABSENT: Commissioner (1) - Cleveland OTHERS PRESENT : Dep. City Controller - Cafferillo Dep. City Clerk - Paolangeli Asst. to Supt. - Dougherty City Engineer - Cox Supt. of Public Works - Kinsella City Attorney - Tavelli Aldermen - Banfield, Hoffman MINUTES: By Comm. Walker: Seconded by Comm. Schickel (� RESOLVED, That the minutes of the February 24 , 1982 meeting be approved as recorded by the Deputy City Clerk , with the following addition: Page 5 , ADJOURNMENT , add "no decision was reached ," following 5 : 10 p.m. Carried Unanimously COMMUNICATIONS : Appointment to Hydropower Commission Mayor Shaw reported that he had received a letter from the Planning and Development Department , calling his attention to the fact that the Board was entitled to appoint a member to the Hydropower Commis- sion. He stated that he was appointing Comm. Clarence Cleveland, and he will attend the meetings on Comm. Cleveland' s behalf until his return from Florida. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Request or Water Extension on Property Mary Hartman, 412 N. Tioga Street , addressed the Board in respect to the extension of water to property at 416 Elmira Road which she owns and is in the process of selling. She claim6d that previous Superintendent of Public Works Dingman and Asst. Hannan promised her in 1977 that water could be extended to that property. She requested the Board to honor the promise and permit the water to be extended to the property for the purchaser, who intends to build on the property. Road Salting Alderman Ho fman expressed appreciation to the Board for the seminar on road salting. He commented that it had seemed to him that after the last heavy snow storm that less salt had been used on the streets and it had worked satisfactorily. COMMUNICATIONS FROM THE MAYOR: Mayor Shaw called attention to a memo dated March 9 , 1982 , addressed to the Council , I .U.R.A. , Planning & Development Board and Board of Public Works regarding the Collegetown Development presentation by ACC which will be presented at 7 : 30 p. m. on March 17 , 1982 in the Council Chambers . lie expressed the hope that some or all of the Board could attend. He said the written reports may be available as early as Friday and he hoped the Board would come to the March 17 meeting to ask any questions they might have. SUPERINTENDENT ' S REPORT : Rental Program Supt . Kinsella reported that staff are reviewing all the city rental properties ' leases and agreements of past years to ascertain those which are still active ; updating the status of each agreement or lease and reviewing those properties or lands that are presently , or have been used by prior lessors and determining the rental value of these i 194 -2- March 10 , 1982 properties and bringing to the attention of the City Attorney the status of all the past agreements to arrive at a standardized format for lease agreement between the city and property users or beneficiaries and then presenting to the Facilities Committee of the Board* of Public Works a compendium of all of these updated agreements , proposed and existing, the status of each after research, and payment to date or last payment received, to get authorization from this committee to enter into negotiations of these leases with an updated agreement. After completion of that phase , recommending that the Board approve these leases as the City Attorney recommends and establishing a tickler file (reminder file) in the Clerk' s Office and Office Manager'" office of the Dept. of Public Works to establish an invoicing sy=stem for all these accounts on schedule prior to the due date of payment and requesting the City Controller ' s office to establish an Accounts Receivable ledger with compatible numbering system to correlate with our invoicing- procedure so that we will have an ongoing checks and balances for any rental properties or leases . WATER AND SEWER COMMITTEE_: Request for increase of unit rate charges Comm. Walker reported that the Water and Sewer Division of the Depart- ment of Public Works currently charges $5. 75 for the installation of 3/4" copper water service lines from the City' s main to the curb box for either a replacement of the old, unserviceable existing lead line or for installation of new services for new construction. The division also charges $5. 50 per lineal foot for the installation of either replacement of 4" diameter laterals from the City' s sewer main or to serve existing buildings or new homes . These unit rate charges were established in 1968. Sample audits of typical installations of either water or sewer lines reveal an average cost of between $28 and $ 34 per lineal foot for either water line or sewer line installation costs . Resolution By Comm. Walker: ,_ Seconded by Comm. Varricchio RESOLVED, That approval be given to increase the standard rate of $5 . 75 for 3/4" water lines and 4" diameter sewer laterals to a uniform cost of $15 . 00 per lineal foot per line. Discussion followed on the floor. Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the request for increase of unit rate charge be referred back to the Water and. Sewer Committee for further study. Carried Unanimously Agreement with Stearns & Wheler By Comm. Walker: Seconded by Comm. Walsh RESOLVED, That the Mayor be authorized to execute an agreement with Stearns $ Wheler for Study and Report Professional Services in Connection with the Development of an In ustrial Pretreatment Program. Carried Unanimously Payment requisition #1- -Malcolm Pirnie , Inc. By Comm. Walker : Seconded by Comm. Varricchio RESOLVED, That payment requisition #1 from Malcolm Pirnie , Inc. for professional services in connection with a water system evaluation , be approved in the amount of $20 , 111 . 39 . Carried Unanimously The chair abstained. Request for extension of water service Comm. Walker reported on Mrs . Hartman' s request for water service . The estimated cost to extend the main from the Ithaca Bowl to her property is over $22 , 000 . Discussion followed on the floor. The request was referred back to Committee for report back to the Board on March 24 , 1982 . K, -3- March 10 , 19895 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Cemetery Rates Comm. Varricchio reported that the direct cost for providing excava- tion and set-up devices for interment is approximately $165 . The current rate structure in the Municipal Code , Section 244. 72 , provides for a charge of $40 per interment . The department have initiated cost- saving measures to minimize the hand digging involved in these inter- ments by utilizing excavating equipment to lower costs to the present amount. Resolution By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That the above section of the Municipal Code be changed to read: Interments , $150 , single graves The reference to Potter' s Field -hould be stricken. Infant interments , $75 Cremated remains , $25 Discussion followed on the floor. (� A vote on the resolution resulted as follows : (� Carried Unanimously Stewart Park Concession j Comm, Varricchio reported that the office of the Superintendent has Q received approximately three inquiries regarding the possibility of operation of the Stewart Park concession. A report will be forth- coming at the March 24 , 1982 meeting of the Board of Public Works . Protest of service charge Comm. Varricchio reported that the City-Attorney re-ferred a_,complaint letter from Mr-.-'-.Thomas Mazotta, owner of property at 523 East. State Street, protesting the service charge of. $53. 18 for the mowing and removal of weeds, and growth on said property on or before July 9 , 1981 . The work was done in response to a request dated July 7 , 1981 from the { Building Department ' s housing inspector, Mr. William Luce , Jr. The Building Department attempted to notify the owner by certified mail and the notice was unclaimed by the owners . The property was billed in accordance with regulations on July 22 , 1981 , and the total cost to perform said service, including the SOa surcharge , amounts to $53. 18. Resolution By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That the Board deny this request and that it be put on tax bill . Carried Unanimously Payment requisition from McFarland Johnson Engineers By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That payment requisition from McFarland Johnson Engineers , Inc. for professional services in connection with the re lacement of North Tioga Street Bridge , be approved in the amount of 2 , 729 . 21. Carried Unanimously Public Hearing Comm. Varricchio reported that a public hearing in connection with the condemnation of property at the intersection of South Aurora and i Prospect Streets has been scheduled for the Board of Public Works meeting of March 24. ? Bids for fuel storage tanks Comm. Varricchio reported that bids were received for furnishing fuel storage tanks for the fuel centralization program at the Department of Public Works garage . Resolution ' By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That the contract for providing fuel storage tanks (item 1) in accordance with specifications dated February 23 , 1982 , be awarded to Clemett Company of Syracuse for their bid of $14 , 750 . Carried Unanimously I 96 -4- March 10 , 1982 °t Bids for a fuel management system Comm. Varricchio reported that bids were received for a fuel manage- ment system. The Board is postponing their recommendations for award until such time as they may inspect , evaluate and review the low bidder' s submittal . Softball Association Agreement Comm. Varricchio reported that the committee has had several meetings with the Softball Association. He commented that the committee is waiting for an itemized list from Supt. Kinsella on money that was spent on Cass Park last season. n Brick Work on State Street 4 Comm. Varricc io reported on the initial costs of asphalt as opposed • to brick and the estimated life of each. He reported that the brick pavement would cost approximately $533 ,000 more than asphalt ; however , the brick would last an estimated three times as long. He proposed postponing a decision for the 1982 paving season in order to get more input from the community. Resolution r By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That the item in respect to paving on East State Street be referred back to the Budget and Administration Committee to see what their ideas are in addition to referring it to the 1983 budget year to be included as a capital project in the 1983 budget year. Supt. Kinsella presented an economic analysis of the two types of paving, and answered questions of the Board. Discussion followed on the floor . s Mayor Shaw commented that he believes the Board should be able to collect data from its staff and from other organizations such as the Ithaca Landmarks Preservation Commission, Cornell University, or civic groups and make a decision based on the best information they have. He said fie feels it is their responsibility to do so . Resolution By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That the item in respect to paving on East State Street be referred back to the Streets , Facilities , Parks and Refuse Committee for further study and report back to the Board on March 24, 1982 . Carried Unanimously Alderman Banfield requested that the Clerk of the Board notify the Common Council that this decision will take place on March 24 , 1982 . FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No . 5 of the Department of Public Works General Fund, and on Abstract No. S of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotion By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the Board approve the promotion of Elmer E. Cook from Laborer to Maintenance Worker in the Construction & Maintenance Division at $4 . 49 per hour , effective March 14 , 1982 . j Carried Unanimously Executive Session By Comm. Walsh : Seconded by Comm. Schickel RESOLVED, That the Board adjourn into Executive Session to discuss salaries . Carried Unanimously V -5- March 10 , 19817 The Board adjourned into Executive session at 5 : 30 p.m. The Board reconvened in Regular session at 6 :15 p.m. Resolution By Comm. Schickel : Seconded by Comm. Walker WHEREAS , the Board of Public Works has met in Executive Session on March 10 , 1982 and reviewed the proposals for realignment and re- viewed salaries for the position of City Engineer and Asst . to Superintendent of Public Works in the City of Ithaca: BE IT RESOLVED, That the position of City Engineer be revised on the Executive Union salary schedule for 1982 from the existing Grade 6 to a new Grade 7 , in accordance with City personnel policies , and that the present City Engineer' s salary be raised to a base salary of $34 , 500 per annum to reflect the increased and broadened responsibilities of the position , effective January 1 , 1982 . BE IT FURTHER RESOLVED, That the position of Asst. to Superintendent of Public Works be removed from Grade 5 to Grade 61 Step IX on the Executive Union salary schedule for 1982 , which will raise the present Asst. to Superintendent of Public Work's base salary to $31 ,666 per (Y) annum to reflect the increased and broadened responsibilities of the N position, effective January 1 , 1982 . W BE IT FURTHER RESOLVED, That a copy- of this resolution be forwarded to the Budget and Administration Committee of the Common Council for their approval and recommendation to the City of Ithaca Common Council for implementation. Carried The Mayor voted Nay. ADJOURNMENT: I On a motion the meeting adjourned at 6 : 20 p .m. 1 allista . Paolangeli , ep . City Clerk William R. Shaw, Mayor F f f I I 4 i I l f; BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 10, 1982 12397 I, Serrano F2144 30.29 G2122 20.20 12398 G. Petrillose F2144 36.77 G2122 24.51 12399 Eiseentein & Grosscup F2144 24.07 G2122 16.04 12400 Southern Tier Pizza Hut F2144 31.98 62122 21.32 12401 Miller & Rutan F2144 21.96 G2122 14.64 12402 L. Guentert F2144 24.54 62122 16.36 12403 N. Chacona F2144 22.54 G2122 15.03 12404 J. Iacovelli F2144 152.25 G2122 -- 12405 G. Zellar F2144 218.35 12406 W. Everts G2122 172.00 12407 City of Ithaca F8316-309 49.26 G8116-309 73.89 12408 City of Ithaca F8316-309 98.64 G8116-309 147.96 12409 City of Ithaca F8316-309 338.56 G8116-309 507.85 12410 City of Ithaca F8316-309 27.22 G8116-309 40.83 1.^411 City of Ithaca F8316-309 1,282.66 G8116-309 1,923.99 1.2412 City of Ithaca F8316-309 34.81 G8116-309 52.22 12413 City of Ithaca F8316-309 142.64 G8116-309 213.95 12414 City of Ithaca F8316-309 379.71 G8116-309 569.56 12415 City of Ithaca F8316-309 28.96 G8116-309 43.43 12416 City of Ithaca F8316-309 1,444.71 G8116-309 2,167.06 TOTAL 41389.82 61040.84 1376 F. Lindenbaum A1710 25.00 1377 P. Kaplan A1710 25.00 1378 P. Barnes A1710 25.00 1379 M. Ray A1710 25.00 1380 Sherwood & Tallman A1710 25.00 1381 M. & Y. Kim A1710 25.00 1382 A. Garbett A1710 2.5.00 1383 M. B. Rice A1710 25.00 1384 R. DiPasquale A1710 25.00 1385 H. Paolangeli A1710 26.91 1386 W.Dowriing III A1710 26.91 1387 J. Paolangeli A1710 26.91 1388 W.B. Norton A1710 35.99 1389 G. Halkippoulos A1710 35.99 1390 S. Orduna A1710 43.82 1.391 V. Giordano A1710 43.82 1392 E.A. Scusa A1710 43.82 1393 Coop Food Store A1710 87.59 1394 J.F.J. Enterprises A1710 87.59 1.395 N.Y.S.E.G. A2560 44.00 1396 Uity of Ithaca A445 608.19 1399 Tompkins Co. Trust Co. A2192 20.00 1398 Tompkins Co. Trust Co. A2192 15.10 11,199 Tompkins Co. Trust Co. A2192 30.70 1400 Swarthout & Ferris Bus Service A1170 100.00 1402 Charles Fritchler 41710 25.00 14023 Robert Flannery 21710 20.00 TOTAL 1,547.34 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA,- NEW YORK Regular Meeting 4 : 00 P.M. March 24, 1982 PRESENT: Mayor - Shaw Commissioners (5) - Brown, Schickel , Varricchio, Walker , Walsh ABSENT : Commissioner (1) - Cleveland OTHERS PRESENT: Dep. Clerk - Paolangeli City Controller - Spano Supt . of Public Works - Kinsella City Attorney - Tavelli City Engineer - Cox Asst. to the Supt. - Dougherty Aldermen - Banfield, Schuler, Holman, Hoffman Planning Staff - Meigs , Sieverding Purchasing Agent - Clynes Dep. Controller - Cafferillo Mayor Shaw asked Council Liaison Banfield to examine why the Board of Public Works meetings do not open with the Pledge of Allegiance , Lii and to report back at the next meeting. MINUTES: By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the minutes of the March 10 , 1982 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS: Pub11c Hearing on Condemnation of Property at Intersection of South Aurora and Prospect Streets Resolution To Open Public Hearing By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That the Public Hearing on condemnation of property at the intersection of South Aurora and Prospect Streets is opened. Carried Unanimously City Attorney Tavelli called attention to the following Exhibit A: DETERMINATION AND FINDINGS- -Intersection Improvement Project South Aurora and Prospect Streets The City of Ithaca has proposed to improve the intersection of South Aurora Street and Prospect Street in order to increase safety and to improve the flow of traffic. This project has come about as a result of many accidents , growing traffic congestion, a great deal of frustra- tion on the part of the users of the intersection , and the City' s inability to practically maintain some of the South Aurora Street pave- ment that has failed. The design for the reconstruction of the intersection calls for a new left-turn lane for vehicles traveling north on South Aurora Street who wish to turn left to Prospect. Similarly, a left-turn lane will be provided for motorists coming out of Prospect who turn left to go north on Aurora. These improvements will greatly increase the traffic flow capacity of the intersection and relieve gas and time-consuming delays . Sight distance along Aurora Street will be improved and the grades will be changed to ease the turning movement from Prospect to southbound on Aurora. Such greater turning ease will be a safety improvement and should do much to reduce damages to trucks and public property that are now being sustained when trucks fail to successfully negotiate such a difficult existing turn. The project will also rebuild the street pave- ment and curbs on South Aurora Street from Prospect to Columbia Street . The proposed project should have no adverse environmental impacts . Rather , the project , by increasing safety and by reducing gas and fuel consumption by otherwise congested traffic , should have the effect of improving the environment . It is estimated that one healthy and one dying street tree may have to be taken down in this project . These can I 200 -2- March 24 , 1982 be replaced, however. by planting new City street trees . The only known adverse socio-economic impact of the project is that of having to take a small portion of private land at the northwest part of the intersection. Such a taking (1 , 740 sq. ft . ) would include about 670 sq. ft. of paved parking, and 1 ,070 sq. ft . of lawn , sidewalk and planting area now occupied by about 200 ft. of private hedge . This taking would likely mean that the owner would lose two parking spaces in a lot of 127 parking spaces . City Attorney Tavelli asked if there were persons present who wished to address the Board. i Donald J . Culligan, 627 Hudson Street , Second Ward County Representati addressed the .Board, expressing the opinion that the City will be creating another "Octopus" at the corners , and will create more problems than they will solve. He suggested placing a "no left turn" sign in the area between 3: 30 p.m. and 5 : 30 p .m. on a trial basis before going through with the project. James Hennerty, 214 Prospect Street , addressed the Board, expressing the same sentiments as Mr. Culligan. I Donna Middleton, Director of the Community School of Music and Arts , located on Terrace Hill , expressed concern about the trucks and traffic, the schoolchildren who walk down from South Hill School to go home , and also to come to her programs , also about those people who come to the school for the programs which take place every day Monday through Saturday. She wanted the Board to be aware that there is a lot of activity in and out of the parking lot, .from both Aurora and Clinton Streets , which should be taken into consideration. Rosemary Centini , owner of Coddington Restaurant , expressed concern for the tie-up and difficulty of getting to the top of South Hill , and the length of time it takes for repair work to be done . She said it affects her customers . Resolution To Close Public Hearing By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That the Public Hearing on condemnation of property at the intersection of South Aurora and Prospect Streets is closed. Carried Unanimously Discussion followed on the floor. Board members asked questions of City Engineer Cox regarding traffic flow, condition of pavement , etc. 'Resolution By Comm. Varricchio: Seconded by Comm. Walker WHEREAS, pursuant to Article 2 of the Eminent Domain Law the Board of Public Works of the City of Ithaca held a public- hearing on the 24th day of March 1982 for the proposed condemnation of 1 , 740 square feet of property at the corner of South Aurora Street and Prospect Street in the City of Ithaca, and WHEREAS, the said Board is required by law to make determinations and findings ; BE IT RESOLVED, That the findings and determinations are hereby set forth on Exhibit A entitled "Findings and Determinations Intersection Improvement Project South Aurora and Prospect Streets ," and BE IT FURTHER RESOLVED, That the City Clerk is hereby directed to publish a synopsis of said report as prepared by the City Attorney in two successive issues of the Ithaca Journal . Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Stewart Park Food Concession Mayor S aw rreJ to a letter from Richard Berg, 607 N. Tioga Street , regarding his interest in operating a concession stand in Stewart Park. fie referred the letter to Comm. Varricchio , Streets , Facilities , Parks and Refuse Committee . w -3- March 24 , 1924)1 I Paving of East State Street Donald Lifton, 925 N. Tioga Street , addressed the Board regarding the Board' s resolution concerning brick paving of E. State Street . He spoke of the composition of the Ithaca Landmarks Preservation Commission of which he is a member, and read a resolution of that Commission, as follows : "WHEREAS, preliminary studies and research by the Ithaca Landmarks Preservation Commission have revealed conflicting information con- cerning cost estimates and life cycle projections for the alternative methods of repairing East State Street currently being evaluated, and WHEREAS, other cities in the Northeastern United States have success- fully undertaken to repair and conserve brick streets , and WHEREAS, the interests of the public and particularly the residents of the vicinity of the proposed project would be served by allowing more time for them to provide input to the process and to evaluate the data and other factors such as noise and aesthetics upon a final de- cision, and WHEREAS, there may be other capital projects of more credible concern (y) which could utilize this portion of the limited fiscal 182 and fiscal ' 83 funds available; BE IT RESOLVED, That the Ithaca Landmarks Preservation Commission Q recommends that the City make no final decision on the proposed project < to repair and/or repave the brick surface portion of the East State Street area in the current year until the various alternatives have been thoroughly outlined and compared. " Passed 7-0 . Jonathan Meigs , Planning staff, spoke to the Board, urging them to give favorable consideration to developing an alternative motion on Item 3b; State Street Repair or Repaving, to call for further evalua- tion in the next few months of the costs and relative merits of retain- ing the brick paving. Richard Pieper, architectural conservator for Historic Ithaca, spoke to the Board concerning State Street repair , also requesting the Board to reconsider. Nancy Schuler, alderman 4th Ward, read items from the June 27 , 1941 Board of Public Works Proceedings and June 30 , 1941 Common Council Pro- ceedings , whereby the Board at that time recommended the use of brick, supporting their recommendation by the argument that the life of brick was much longer, required less maintenance , and repairs could be made more satisfactorily. She urged the Board to reconsider their resolution on this matter. Elva Holman, alderman 2nd Ward, asked if anyone from the Board had checked the status of Aurora Street lately; if anyone had interviewed residents on South Aurora Street about the noise and vibration of asphalt paving. She commented, "it ' s the grade , not the road surface . " REPORT OF CITY ATTORNEY: Executive Session City Attorney Tavelli requested an Executive Session at the end of the meeting to discuss negotiations which he has been having with the golf pro at Newman Golf Course . STAFF REPORTS: Six Mile Creek - Status Report City Engineer Cox presented an update on the status of proposed repairs to the Six Mile Creek walls , including information from the O'Brien and Gere report which was received on March 8 , 1982 . He requested approval of the Board to have O' Brien and Gere complete the design , and approval to continue work with the Soil Conservation Service . He read the following proposed resolution : r r. 202 - 4- March 24 , 1982 WHEREAS, the U. S. Department of Agriculture has allowed funds to be administered by the Soil Conservation Service for emergency treatment assistance to protect lives and property from flood water, erosion and sediment discharge resulting from the damages created by the flood event on October 27, 1981 , and WHEREAS, the City of Ithaca and the County of Tompkins has a need for this assistance ; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby,., sponsors , on behalf of the City, the improvements which will be made , will arrange for 20 percent of the construction costs of these emerge> > measures in cash contributions , in-kind contributions , or a combinatio of the two , that funds and resources will be available as required to- " allow all the work to commence within 220 calendar days following authorization of federal funding by the Soil Conservation Service , will acquire the necessary permits , land and water rights , licenses and clearances needed for the installation of the emergency treatment measures by the service on property of the individual landowners located within the City, will designate an individual to assist in establishing work priorities , acquire land and water rights , assure coordination with the appropriate agencies , and perform other duties necessary to carry out the responsibilities of the City under the resolution, to provide a copy of this resolution to the Soil and Conservation Service , to hold the State of United States free from damages due to the above approved work, and BE IT FURTHER RESOLVED, That the Mayor is authorized to execute agree- ments with the Soil Conservation Service with respect to repairs to be made to the Six Mile Creek walls . Discussion followed on the floor. Mayor Shaw referred the proposed resolution of City Engineer Cox to the Water and Sewer Committee for further study. Resolution By Comm. Walker: Seconded by Comm. Walsh RESOLVED, That the Board authorizes City Engineer Cox to notify O'Brien and Gere to proceed with the design phase of its current contract. Carried Unanimously Presentation of Collegetown Development Program Herman Sieve ding, Planning staff, presented a brief synopsis of the Collegetown Development proposal . The review of the proposal will be referred to a committee composed of members of the Board at Mayor Shaw' s discretion. WATER AND "SEWER COMMITTEE : Payment . ] on 2 - T. G. Miller By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That payment requisition #2 from T. G. Miller for professional services in connection with mapping of environmentally sensitive areas - in the Ithaca Sewer ' Service Area, be approved in the amount of $3, 335 . 89 . Carried Unanimously Award of Contract for Dump Truck Comm. Walker reported that bids were received on March 23 for supply a dump truck for the water and sewer division. Resolution i By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the contract for supplying a dump truck for the water and sewer division be awarded to Spencer Ford for their bid of $13, 726. 89 . Carried Unanimously Award of Contract for Tractor Comm. Wal er r6porte - that bids were received on Plarch 9 for supplying a tractor for the water and sewer division. -5- March 24 , 198203 Resolution By Comm. Walker: Seconded by Comm. Walsh RESOLVED, That the contract for supplying a tractor for use by the water and sewer division be awarded to Jack' s Equipment Company of Trumansburg for their bid of $4 , 593. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Payment Requisition - Malcolm Pirnie By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That a payment requisition from Malcolm Pirnie for professional services in connection with the water system evaluation, be approved in the amount of $2 ,086. 45. Carried Unanimously "Payment Requisition - Stearns & Wheler By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That a payment requisition from Stearns & Wheler for pro- ()7) fessional services in connection with the sewer system evaluation (Y) survey, be approved in the amount of $1 , 750 . 89 . N Carried Unanimously Pa 'merit 'Requisitions - Stearns & ZYheler By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the following payment requisitions from Stearns & Wheler for professional services in connection with the design of additions and modifications to the wastewater treatment facility , be approved: drawings and specifications . . . . . . . . . . $49 ,465 . 68 geotechnical services. . . . . . . . . . . 10 ,413. 83 Minority Business Enterprise program 84. 61 regulatory review. . . . . . . . . . . . . 43. 00 Value Engineering study. . . . . . . . . 12 ,926 . 30 additional services due to Value Engr. study 2 ,887. 57 Discussion .followed on the floor. Comm. Walker requested to be given running total of the Value Engineering Study. A vote on the resolution resulted as follows : Carried Unanimously Request for .Water Line Extension By Comm. Walker: Seconded by Comm. Varricchio WHEREAS; a request for a water line extension has been received by the Board of Public Works for the area along the west side of Elmira Road for approximately 840 feet , and WHEREAS, the City Engineer has reviewed the scope of the requested project and has determined that a cost of $22 ,000 would be incurred by the City to extend said line , and WHEREAS, the existing development in said area is not sufficient to 'C warrant the extension of a water line , and WHEREAS, the Water and Sewer Committee of the Board of Public Works has reviewed said request and the attendant cost estimates and has determined that at this time it is not economically feasible to extend service to those undeveloped areas ; IT IS THEREFORE RESOLVED, That the Board deny said request at this time . Carried Unanimously STREETS , FACILITIES, PARKS $ REFUSE COMMITTEE : ' Final Payment Requisition - FLC Contractors By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That a final payment requisition from FLC Contractors for ' the Fall Creek dike restoration , be approved in the amount of $25 , 810 . 13. Carried Unanimously M I 204 -6- March 24 , 1982 East State Street Repaving By Comm. Varricchio : Seconded by Comm. Walker WHEREAS, the Superintendent of Public Works has requested authorization for the repair and repaving of East State Street by removing the existing bricks and unsatisfactory base materials and replacing the brick surface with an asphalt pavement , and WHEREAS, The Board of Public Works , at its January 27 meeting, requested public input through various City agencies and officials regarding their concerns either toward restoration of the brick pavement or replacement with asphalt pavement , and WHEREAS, the Department of Public Works has compiled cost estimates fc the two alternatives , and the results of those cost estimates indicatE a $400 , 000 to $500 ,000 differential life cycle cost favoring the asphalt paving alternative , and WHEREAS, the existing pavement is in a state of deterioration which affects both safety and rideability, and resulting traffic noise , and WHEREAS, extensive consideration has been given either alternative proposal ; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby approves and authorizes the replacement of the brick pavement with asphalt pavement in the 1983 paving season , as being in the best interests of the motoring public for safety, ease of construction and timely solution of the existing conditions . Discussion followed on the floor. Comm. Varricchio gave a brief report on how the committee arrived at their decision. Alderman Banfield asked for an explanation of the cost analysis , and - Supt. Kinsella discussed the figures on the cost analysis . A vote on the resolution resulted as follows : . Ayes (5) - Walker, Walsh, Varricchio , Brown, Shaw . Nay (1) - Schickel Carried Comm. Walker left the meeting at 6 : 00 p .m. Rental Property - Taughannock Boulevard By . Comm. Varricchio : Seconded by Comm. Schickel WHEREAS', the City of Ithaca has terminated its lease of property at 506 Taughannock Boulevard with Agway, Inc. , effective March 31 , 1982 , and WHEREAS, the Department of Public Works is desirous of entering into a short-term leasing arrangement of this property and Stewart Wilson of Inlet Park Marina is interested in leasing said property on a short- term basis ; NOW, THEREFORE, IT IS HEREBY RESOLVED, That the City Attorney' s office is authorized to draft a short-term lease with Stewart Wilson for the property at 506 Taughannock Boulevard, commencing April 1 , 1982 , at a rate of $300 . 00 a month and upon such other terms and conditions as shall be negotiated by the City Attorney ' s office and Stewart Wils , f and IT IS FURTHER RESOLVED, That the Mayor shall be authorized to execute said lease upon the aforementioned terms and conditions . Carried Unanimously Rental Property - County/City Hall City Attorney Tavelli commented that as yet he has nothing definite to report , but he is hoping to have something definite by the next meeting of the Board. - 7- March 24 , 1924)5 Award of Contract - Fuel Management System By Comm. Varricchio : Seconded by Comm. Brown RESOLVED, That the contract for supplying a fuel management system be awarded to ONSYR, Inc. for their bid of $11 , 150 . Carried Unanimously Award of Contract - Tractor for Construction $ Maintenance Division Comm. Varricchio reported that bids were received on March 9 for supplying a tractor for use in the Construction and Maintenance Division, Resolution By Comm. Varricchio : Seconded by Comm. Brown RESOLVED, That the contract for supplying a tractor for the Construction and Maintenance Division be awarded to Jack' s Equipment Company of Trumansburg, for their bid of $4 , 318. Carried Unanimously Award of Bid - Dump Truck - Construction & Maintenance Division Comm. Varricchio reported that bids were received on March 23 or supplying a dump truck for the Construction & Maintenance Division. (Y) Re'soliition By Comm. Varricchio : Seconded by Comm. Walsh W RESOLVED, That the contract for supplying a dump truck for the Construction & Maintenance Division be awarded to Albee Truck, Elmira, Q New York, for their bid of $6,944. 39 . Q Carried Unanimously 'Stewart Park Concession Comm. Varricchio reported that several persons have requested informa- tion with respect to applying for a concession at Stewart Park. He commented that he wished to wait to award the concession at the next Board meeting after the committee has the opportunity to review the applications . f FINANCE, 'PERSONNE-L AND ADMINISTRATION COMMITTEE : Au it By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That the bills audited and approved by the Finance Committee , as listed on Abstract No . 6 of the Department of Public Works General Fund and on Abstract No . 6 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promo"tio'ii '-' Michael Lynch By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That the Board approves the promotion of Michael Lynch from Maintenance Worker to Truck Driver in the Constrauction $ Maintenance Division at $5 . 03 per hour, effective March 29 , 1982 . Carried Unanimously Award of Professional Service Contract By Comm. Walsh : Seconded by Comm. Varricchio RESOLVED, That a professional services contract in the amount of i $1 , 750 , be awarded to Scanlon & Joyce Certified Public Accountants 't for their proposal in regard to doing an audit in the Transit Operating Assistance Program grant which is required for receiving d that assistance . Carried Unanimously Use of City Vehicles Comm. Walsh reported that the co=ittee is now considering some materials regarding the use of city vehicles which the Mayor requested for use in making policy recommendations . 206 _ g_ March 24 . 1982 PARKING, TRAFFIC AND TRANSIT COMMITTEE : Report on Parking Study Comm. Brown reported on meeting with staff and others to commence a study of parking, including City Hall , Central Business District and alternate side parking; also they plan to study the traffic flow. Experimental Bus Run on Rt . 3 Comm. Brown reported on the activity on the experimental bus run on Rt. 3 for the extra hour in the morning and asked that it be dropped. Mayor Shaw commented that it would expire on March 31st . Alderman Banfield asked that the bus be posted with notice of the i trial run ending for the information of the riders . i MISCELLANEOUS BUSINESS: Mayor Shaw reporte t at he has recommended five new appointments to the Conservation Advisory Council which had met the night before ; however, they did not conduct business due to a lack of quorum. Mayor Shaw reported that the Hydropower Commission had met the previous week on Tuesday evening, and are hopeful that they will complete their work in about five weeks . Comm. Cleveland will represent the Board of Public Works upon his return about April 2 , 1982 . Request 'for Transfer of Funds Supt. Kinsella reported that the Department of Public Works has received bids for tanks and hardware for the proposed fuel management system to be located at the Construction & Maintenance Garage . The total budget estimate for the project and actual figures are as follow: Budget Actual Change 1 . Tanks $11 , 000 $14 , 750 $+3, 750 2 . Installation 2 , 220 2 ,220 0 3. Hardware 11 , 780 11 ,150 - 630 Total $25 ,000 $28 , 120 $ 3,120 Resolution By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That approval be given to transfer $3,120 from Acct . A5111-230 to Acct. A5010-407 , Contractual Services , to cover the additional projected costs for piping, hardware and installation materials for the above project. This will not require additional budgetary requests to the budget. It involves money already allocated to the overall DPW operations for 1982 . Carried Unanimously Executive Session By Comm. Varricchio : Seconded by Comm. Schickel RESOLVED, That the Board convene in Executive Session to discuss negotiations concerning the golf pro at Newman Golf Course. (6 : 15 p .m. ) Carried Unanimously The Board reconvened in Regular Session at 6 : 20 p.m. No action was taken. ADJOURNMENT: On a motion the meeting adjourned at 6 : 25 p .m. i �Callista F . Paolangel , D . Clerk William R. Shaw, Mayor i BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 24, 1982 1403 John Perialas A1710 20.00 1404 Cornell University A1710 25.00 TOTAL 45,00 AP)ROVE ANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 207 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. April 14 , 1982 PRESENT: Mayor - Shaw Commissioners (5) - Brown, Cleveland, Schickel , Varricchio , Walsh ABSENT: Commissioner (1) - Walker OTHERS PRESENT: City Controller - Spano Dep. City Clerk - Paolangeli Supt. of Public Works - Kinsella City Engineer - Cox Asst. to Supt. - Dougherty City Attorney - Tavelli Aldermen - Hoffman, Banfield PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the Q7 American flag. CY) MINUTES: By Comm. Walsh: Seconded by Comm. Varricchio LIJ RESOLVED, That the minutes of the March 24 , 1982 meeting be approved Q as recorded by the Deputy City Clerk. Q Carried Unanimously WATER AND SEWER COMMITTEE: Emergency Repair Kit Comm. Schickel reported that the Sewage Treatment Plant operation does not have available on hand a chlorine system emergency repair kit for the one-ton chlorine cylinders . It is necessary from time to time to repair and adjust the cylinder and manifold systems to eliminate , prevent or repair leaks in a proper manner . Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That approval be given for the purchase of an emergency repair kit for approximately $1 , 200 . IT IS FURTHER RESOLVED, That a copy of this resolution be forwarded to the Budget & Administration Committee for their approval to add this emergency repair kit to the authorized equipment list from Account G8150-320 as funds are already provided for this in this account. Carried Unanimously New Air Pack Comm. Schickel reported that the Superintendent has inspected the existing LaFrance model breathing apparatus at the Sewage Treatment Facilities . The apparatus is in an unsafe and deteriorated condition due to age , and it is not the approved type required by DEC for the safe protection against chlorine or sewer gas fumes . Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That approval be given to purchase a new air pack from Account G8150-320 for an estimated purchase price of $650 . IT IS FURTHER RESOLVED, That a copy of this resolution be provided the Budget & Administration Committee for their approval to add this to the authorized list for 1982 as funds are already provided for this in this account . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously 208 - 2- April 14 , 1982 i Payment Voucher- -Ewell W. Finley, . P. C. By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That payment voucher from Ewell W. Finley, P .C. be approved in the amount of $24 , 229. 52 for Value Engineering Services in connection with design of the sewage treatment plan improvements , to March 5 , 1982 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried .Unanimously STREETS , FACILITIES, PARKS AND REFUSE COMMITTEE : Soil Conservation Service- -Emergency Treatment Assistance By Comm. Varricchio: Seconded by Comm. Cleveland WHEREAS, the United States Department of Agriculture has allocated funds to be administered by the Soil Conservation Service for emergency treatment assistance to protect lives and property from flood water , erosion and sediment discharge resulting from the damages created by a flood event on October 27 , 1981 , and WHEREAS, the City of Ithaca in the County of Tompkins has a need for this assistance; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works of the City of Ithaca: 1 . Hereby accepts sponsorship on behalf of the City of Ithaca wherein the improvements will be made and requests the emergency assistance made available by the Soil Conservation Service . 2 . Will arrange for the 20 percent of the construction costs of ' emergency measures through cash contribution, in-kind contri- bution, or a combination of the two. 3. Funds and resources will be available for the local share as re- quired to allow all work to commence within 220 consecutive calendar days following authorization of Federal funding by the Soil Conservation Service. 4. Will acquire the necessary permits , land and water rights , licenses and clearances needed for the installation of the emergency treatment measures by the Service on the property of individual landowners located within the City. S. Designate the City Engineer to assist in establishing work priorities , acquire land and water rights , assure coordination with the appropriate agencies , and perform other duties necessary to carry out the responsibilities of the City under this resolution. 6. Will provide a copy of this resolution to the Soil Conservation 4 Service . 7. Will hold and save the United States free from damages due to the approved work. 8 . Will arrange for the responsibility for operations and maintenance of those emergency measures . IT IS FURTHER RESOLVED, That the Mayor be authorized to execute agree ments with the Soil Conservation Service with regard to the repairs to be made to Six Mile Creek walls . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Payment Voucher- -McFarland Johnson Engineers , Inc. By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That a payment voucher from McFarland Johnson Engineers , Inc . for professional services in connection with the North Tioga Street Bridge replacement, be approved in the amount of $3 ,138 . 10 . Carried Unanimously 4 - 3- April 14 , 19M.9 Payment Voucher- -O' Brien & Gere Engineers By Comm. Varricchio : Seconded by Comm. Cleveland RESOLVED, That a payment voucher from O'Brien & Gere Engineers for professional services in connection with the Six Mile Creek retaining wall replacement , be approved in the amount of $13,349 . 27. Carried Unanimously Authorization to Receive Bids By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That the department be authorized to receive bids for the following: 1 . South Aurora and Prospect Street Improvement Project 2 . South Aurora Street Widening Project 3. West Clinton/Meadow Streets Intersection Improvements Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously G) Spring Pick-up Week (Y) By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That the week of May 10 through May 14 be designated as "Spring Pick-up Week" at which time the department will pick up house- Iii hold refuse not normally accepted in regular weekly trash collections . Q Items to be placed in this collection must be prepared and set out in Q accordance with the department' s regulations for special household refuse pick-up. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously �Rmarricchio suggested that the media be requested to publicize e'&Jen tewart ark Concession Comm. Varricchio reported that numerous inquiries have been received regarding the operation of the Stewart Park concession . This committee has reviewed these requests , many of which were from quali- fied people. The committee has also reviewed the procedure for soliciting bids along with the Superintendent of Public Works , and will make specific recommendations for the revisal of this procedure during the third quarter of 1982 for the 1983 season. Resolution By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That approval be given to the selection of Mr. Louis Cataldo to operate the concession at Stewart Park for the 1982 season. IT IS FURTHER RESOLVED, That the City Attorney be directed to finalize the preparation of an agreement with Mr. Cataldo for the operation of the concession under the same conditions as existed in 1981 with the condition that the City reserves the right and entitlement to designate one additional weekend period per season to allow for the sale of food and beverages by groups authorized by the Superintendent. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Ithaca Amateur Softball Association Contract Comm. Varricchio reported that- in the very near future the committee will be finalizing a two-year contract with the Ithaca Amateur Soft- ball Association. Collegetown Development Program Comm. Varricchio asked for a meeting with Planning staff in order to get more information about the city ' s part in the Dryden Road-College- town ramp area about which he has questions . Supt . Kinsella is arrang- ing for a meeting. Alderman Barfield requested that he be advised of that meeting. M i 210 -4- April 14 , 1982 FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No . 7 of the Department of Public Works General Fund, and on Abstract No . 7 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered i rendered. Carried Unanimously Appointment By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That the Board approve the appointment of Raymond Hamilton as a Laborer in the Streets and Facilities Division at $4 . 33 per hour, effective April 5 , 1982 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Ithaca Transit System' s Report By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the Board accept the Ithaca Transit System' s Report of Operations for the period January to March , 1982. Supt. Kinsella commented on the report. A vote on the resolution resulted as follows : Carried Unanimously Traffic Study Alderman Ban field asked Comm. Brown for a progress report on the Traffic Study, and to be notified of the next committee meeting as there are concerned Council members who wish to attend. Comm. Brown commented that the next step in the study is a report back from Planner Herman Sieverding. SPECIAL COMMITTEES : West End Development ' Mayor Shaw reported that the Planning Board initiated a presentation on West End development at its last meeting on the Inlet Development proposal which came out of a study done several years ago by ACC when they were laying out some thoughts for development in the inlet area. The Board oversees some properties in that area and the proposal would include some public improvements if it came to fruition at some point in time. Hydropower Committee Mayor Shaw asked Supt. Kinsella to .provide him with input by April 28 on the status of the hydropower study. Supt. Kinsella suggested that he , City Engineer Cox and Comm. Cleveland get together to discuss the subject . Comm. Cleveland asked what part the Board would play in the project . Mayor Shaw replied that the operation would fall back in the general jurisdiction of the Board, as well as the building of it , securing land, long-term capital improvement , etc . NEW BUSINESS: Resignation of commissioner Mayor Shaw reported that he had received a letter of resignation fron Doris Walsh who can no longer provide her service to the Board. Her resignation is effective the end of April . The Mayor expressed his appreciation to Comm. Walsh for her contribution to this Board and the community at large . He wished her well in all her endeavors and expressed the hope that when time and energy permit she will return in some capacity. t -5- April 14 , 19dii ADJOURNMENT : On a motion the meeting adjourned at 5 : 00 p.m. r - r Ca.11ista F. Paolangeli , -nep. City Clerc William R. Shaw a�1y�T r x W Q a 4 4 f�{ a � d n k#' I$ BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 14, 1982 12417 Jason Pettengill G2122 30.51 12418 K. Bingham Cady G2122 44.24 12419 F. Schwartz M. Barry G2122 44.24 12420 William S. Downing III G2122 30.51 12421 Mary Walsh G2122 41.75 12422 Harry Lutrin F2144 29.33 G2122 19.56 19423 James Morris F2144 23.29 G2122 15.52 12424 Philip Dewey F2144 20.40 G2122 13.60 12425 Cornell Univer. F2144 12.72 G2122 8.48 12426 William K. Card F2144 17.27 G2122 11.52 12427 McPhearson of Ithaca F2144 21.52 G2122 14.34 12428 John P. Shaw F2144 9100 G2122 6.00 12429 Leonore Frand F2144 555.90 12430 Virgil R. Westlund F2144 57.59 G2122 38.39 12431 Stephen P. Burke F2144 240.94 12432 City of Ithaca G2801 2049.67 12433 City of Ithaca G2801 121.02 12434 Yengo Enterprises G2120 10.00 12435 Morse Chain Co. G2120 175.00 12436 Cornell University G2120 28424.99 13437 City of Ithaca F8316-309 48.13 G8116-309 72.20 13428 City of Ithaca F8316-309 115.70 68116-309 173.54 12439 City of Ithaca F8316-309 347.98 G8116-309 521.96 12440 City of Ithaca F8316-309 21.51 G8116-309 32.27 12441 City of Ithaca F8316-309 1253.45 G8116-309 1880.18 12442 City of Ithaca F8316-309 58.36 G8116-309 87.55 12443 City of Ithaca F8316-309 156.79 G8116-309 235.19 12444 City of Ithaca F8316-309 349.96 68116-309 524.95 12445 City of Ithaca F8316-309 35.72 G8116-309 53.58 12446 City of Ithaca F8316-309 1346.98 G8116-309 2020.48 TOTAL WR 4722.54 TOTAL SR 36701.24 TOTAL $41,423.78 APPROVED BY FINANCE COMMITTEE 1405 Salvatore Pirro A1710 30.00 1406 Salvatore Pirro A1710 30.00 1407 Charles Fritchler A1710 25.00 1408 Andrew S. Colburn A1710 63.07 1409 John & Donald Hill A1710 25.00 1410 Philip & Mary White A1710 25.00 1411 Eric S. Bowman A1710 23.16 1412 William Duthie A1710 25.00 1413 Jacquline Livingstone A1710 25.00 TOTAL 271.23 BOARD OF PUBLIC WORKS PROCEEDINGS 213 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. April 28 , 1982 PRESENT: Mayor - Shaw Commissioners (6) - Brown, Cleveland, Schickel , Varricchio , Walker, Walsh OTHERS PRESENT: Supt. of Public Works - Kinsella City Controller - Spano Dep. City Clerk * - Paolangeli City Attorney - Tavelli Dep. Controller - Cafferillo Personnel Administrator - Collins Purchasing Agent - Clynes Planners - Sieverding, Pierce Aldermen - Banfield, Holman PLEDGE OF ALLEGIANCE: (n Mayor Shaw led all present in the Pledge of Allegiance to the American (Y) flag. N MINUTES: W By Comm. Walker: Seconded by Comm. Schickel Q RESOLVED, That the minutes of the April 14, 1982 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously COM?VIUN I CATIONS: Opening Date of Stewart and Cass Parks Mayor Shaw reported having received an inquiry regarding the policy of officially opening Stewart and Cass Parks on May 1 . It was re- ported that thousands of people used the parks the previous weekend with no water or toilet facilities . He said that Supt. Kinsella is looking into it , and he asked that Comm. Varricchio and his committee also review the policy and report back to the Board. SPECIAL ORDER OF BUSINESS: Supt. Kinsella presented Comm. Walsh with a corsage , and thanked her for the support she has given him and the Board during her term as Commissioner. He invited the commissioners of the Board, Mayor Shaw, City Attorney Tavelli and Liaison Banfield to a dinner in Doris ' honor following the May 12th Board of Public Works meeting. Supt . Kinsella commented that it was a privilege to work with people like Comm. Walsh. STAFF REPORTS: Annual Report Supt. Kinsella called attention to the department' s Annual Report , copies of which had been distributed to the commissioners , commenting that it had been a most rewarding experience for him to be involved with the professionalism, responsiveness and sincere concern of the employees of the department. He thanked the commissioners for their continued support, advice and active participation in the guidance of the department ' s activities . He also thanked the Controller' s office and City Engineer Cox for their help in preparing the report . Resolution By Comm. Cleveland: Seconded by Comm. Brown RESOLVED, the Board accepts and approves the Annual Report of the Board of Public Works for 1981 . Carried Unanimously COUNCIL LIAISON ' S REPORT : Cinderella Ball Fields Liaison Banfield requested that the appropriate personnel be reminded that the Cinderella Softball season is about to start and requested that some repairs and preparations be made . i I i 214 - 2- April 28 , 1982 Petition from Residents of Cleveland Avenue Liaison Ban field referred to a petition rom residents of Cleveland Avenue requesting that the street be closed to traffic. The matter was referred to the Planning and Development Department and Committee who are working on it , after which it will come to the Board. WATER AND SEWER COMMITTEE: Naming of Wastewater 'Treatment Plant Comm. Walker reported that at its meeting of April 19 , the Special Joint Subcommittee (SJS) adopted a resolution to name the new joint wastewater treatment plant, "Ithaca Area Wastewater Treatment Plant. " This name was chosen from a list of many and is believed to express the area of service in a representative yet simple way. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That this Board of Public Works accept the recommendation of the SJS and name the new facility, "Ithaca Area Wastewater Treatment Plant. " - Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Consulting Engineers--Wastewater Treatment System By Comm. Walker: Seconded by Comm. Walsh RESOLVED, That the City Engineer and the Water and Sewer Committee interview- consulting engineers for the design of a wastewater treatment system at the water filtration plant. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Authorization To Receive Bids By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the department be authorized to receive bids for chain for the sludge collection mechanism in the sewage treatment plant' s final settling tanks . (Note : Chain is being specified so that it will be re-useable as spare parts in the new Ithaca Area Wastewater Treatment Plant. ) . Carried Unanimously Invoices Stearns & Wheler By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the following invoices from Stearns & W.heler for professional services in connection with the design of the Ithaca Area Wastewater Treatment Plant be approved for payment : . 1 . Drawings and specifications $63, 890 . 03 2 . Value Engineering Studies 3,458 . 17 3. Additional Value Engineering efforts 732 . 00 4. Regulatory review 1 , 284. 94 S. User charge 469 . 65 6. Minority Business Enterprise program 166 . 66 Carried Unanimously Invoice- -Stearns & Wheler By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the invoice from Stearns & Wheler for professional services in connection with the sewer system evaluation survey, be approved in the amount of $86 . 02 . Carried Unanimously Comm. Walker asked if the Value Engineering Study had been finalized and Supt. Kinsella responded that it had been and the City Engineer is reviewing it , after which it will be circulated to the Board. Mayor Shaw asked if there was a report on status of negotiations with the county. Comm. Schickel said he attended the meeting; the county planner has done a draft resolution and reworked it a little and, hopefully , it will go to the committee the following day. - i- April 28 , 19815 STREETS. FACILITIES, PARKS & REFUSE COMMITTEE : Invoice--O' Brien & Gere By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That an invoice from O' Brien $ Gere Engineers, fo•r pro- fessional services in connection with the design of the Six Mile Creek wall replacement and repair, be approved in the amount of $7, 275. 58. Carried Unanimously Invoice--McFarland Johnson Engineers By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That an invoice from McFarland Johnson Engineers, for pro- fessional service in connection with the design of the North Tioga Street Bridge replacement, be approved in the amount of $4 ,603. 65 . Carried Unanimously Final Invoice- -Collins & Walton By Comm. Varricchio : Seconded by Comm. Walker _ RESOLVED, That an invoice (final) from Collins & Walton, for the heating and ventilating contract for the Cass Park lobby expansion project , be approved in the amount of $2 ,000 . 00 . . Carried Unanimously co (U Change Order #1--Bear Electric W By Comm. Varricchio : Se_c_o_n__d_e7 by Comm. Walsh Q RESOLVED, That change order #1 with Bear Electric,- in connection with Q the electrical contract for the Cass Park lobby expansion, be approved in the amount of $639. 00 . Carried Unanimously Final Invoice- -Bear Electric By Comm. Varricchio : Seconded by Comm. Walsh RESOLVED, That the invoice (final) from Bear Electric for the electrical contract on the Cass Park lobby expansion project, which includes change order #1 , be approved in the amount of $3, 527. 00 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Invoice- -V. Giordano Construction & Supply Corp . By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That an invoice from V. Giordano Construction & Supply Corp . for services in connection with the handicapped ramp in City Hall , be approved in the amount of $2 ,978 , 25. Carried Unanimously Collegetown By Comm. Varricchio: Seconded by Comm. Walsh WHEREAS, a development project for Collegetown has been jointly pro- posed by the City and Cornell University with the involvement of the East Hill business and residential community, and WHEREAS , the Board of Public Works , in its role as custodian of all City-owned properties , has been asked to comment on the potential operational impacts of the -project , and WHEREAS, the exact nature of these costs and benefits can best be determined by proceeding to the next phase of the project which will include requesting proposals from developers and analyzing each in terms of City costs and benefits ; BE IT RESOLVED, That the Board of Public Works recommend to the Common Council that the City proceed with this next phase of the Collegetown project , and BE IT FURTHER RESOLVED, That the Common Council carefully examine all the data produced during the next phase of development with involve- ment by the Board as appropriate so that future costs and benefits of the project can be more fully defined and assessed before a final commitment is made by the City. I 216 4- April 28 , 1982 Discussion followed on the floor. Amendment to Resolution e By Comm. Varricchio : Seconded by Comm. Walker NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works is not voting on any of the figures contained in ACC perspectives that were given to the Board; they are asking to go ahead to another phase in order to get costs from the developers . i A vote on the amendment resulted as follows : Ayes (2) - Varricchio , Walker Nays (4) - Cleveland, Walsh, Schickel ; Brown Motion Defeated A vote on the main motion resulted as follows : Ayes (4) - Varricchio , Walker, Brown, Shaw Nays (3) - Cleveland, Walsh, Schickel Carried Ithaca Falls Hydropower By Comm. Varricchio : Seconded by Comm. Brown WHEREAS, two interested parties , Ithaca Falls Development Association and Cornell University, have filed applications with .the Federal Energy Regulatory Commission to secure a license to construct a hydropower plant on Fall Creek at Ithaca Falls , and WHEREAS, the City of Ithaca has the right to comment on the applica- tions to preempt both applications and secure the license for itself, and WHEREAS, the Common Council has created a Hydropower Commission to study the hydropower issue and to make recommendations to Council concerning appropriate City action , and WHEREAS, upon the advice of staff and the Board of Public Works liaise, to the Hydropower Commission, the Hydropower Commission will make a recommendation to the Planning and Development Committee on April 28 that the Common Council authorize the submission of comments , the filing of a letter of intent to file an application, the initiation of a search with engineering design consultants and the initiation of investi- gation into a possible joint venture with the City as a partner , and WHEREAS, the Board of Public Works may be intimately involved in any City involvement in possible City construction of a hydropower plant ; THEREFORE, BE IT RESOLVED, That the Board of Public Works finds no objection to the City filing a letter of intent regarding said hydro- power plant, and that the Board of Public Works withhold any recom- mendation on the design, funding and the construction of the plant until such time as more detailed financial information is available , and that the Board of Public Works is in favor of maintaining as many options for possible City involvement in the process . BE IT FURTHER RESOLVED, That the Board of Public Works be involved in their review and provide input to the proceedings of the Hydropower ' Commission. Discussion followed on the floor. Planner J. Pierce answered auestio of the Board. A vote on the resolution resulted as follows : Carried Unanimously Golf Pro- -Newman Municipal Golf Course Comm. Varricchio reported that the present golf pro , Mr. Steven Torrant , was employed by the City as an employee under a contract signed in 1981 which provided for a golf course professional and managerial services for the City. The Mayor and the Board of Public Works have reviewed ` the status of the position with 'Mr. Torrant and they have mutually agreed to change the status from an employee position to a contractor -5- April 28 , 1983217 position. This necessitates the approval of the Board and the request for a transfer of funds to the golf course budget account A7250-407, contractual services . Resolution By Comm. Varricchio : Seconded by Comm. Walsh WHEREAS, negotiations have been entered into with Mr. Steven Torrant to provide professional services to the City of Ithaca as Golf Pro at the Newman Municipal Golf Course , and WHEREAS, both parties have come to an agreement on the terms and conditions of said contract, and WHEREAS, the City Attorney has reviewed and approved the form and conditions of said contract ; IT IS HEREBY RESOLVED, That the Mayor is authorized to sign a three= year contract with Steven Torrant for $17 , 000 for 1982 and a maximum escalation of 9% in subsequent years in such form as shall be approved by the City Attorney. IT IS FURTHER RESOLVED, That the Board of Public Works approve said (Y) contract and authorize the Mayor to execute this contract on behalf of the City, effective January 1 , 1982 . W IT IS FURTHER RESOLVED, That a sum not to exceed $6 , 000 be transferred from the contingency fund to account A7250-407. Q IT IS FURTHER RESOLVED, THat the City Controller, in accordance with the approval of the Budget & Administration Committee and the Common Council , make the necessary adjustments , taking into account all payments made to date. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously NYSE&G Contract- -Street Lighting Comm. Varricchio reported that in a letter to Mayor Bordoni , dated February 9 , 1981 , Paul Komar, former general manager of the Ithaca area NYS Electric & Gas Corp . , presented a street lighting resume and proposed contract for the City street lighting service. In the past , the NYSE&G Corp. contracted individually with the various villages , city and towns , but now have a single tariff for street lighting services . This tariff became effective on November 1 , 1981 and increased the City of Ithaca' s lighting rates about 12% . Resolution By Comm. Varricchio : Seconded by Comm. Cleveland RESOLVED, That the Mayor be authorized to sign the request for the NYSE&G Corp. to .supply the City with street lighting services as presented by the NYSE&G Corp. IT IS FURTHER RESOLVED,, That the Mayor be authorized to sign the y a schedule of facilities form presented by the NYSE&G Corp . which establishes the rates for street lighting services supplied to the City by the corporation. This is a five-year contract unless it is terminated by either party on 120 days ' notice , or unless the NYSE&G Corp. files with the Public Service Commission of the State of New York, tariff rates covering the services provided by this contract . The contract provides for an approximate 12% increase for street lighting service. Discussion followed on the floor. i A vote on the resolution resulted as follows : Carried Unanimously i E j 218 -6- April 28 , 1982 Award of Bid- -Garbage Packer Body Comm. Varricchio reported that bids were received on April 21 , 1982 for supplying a garbage packer body. Resolution By Comm. Varricchio : Seconded by Comm. Schickel RESOLVED, That the contract for supplying a garbage packer body in accordance with specifications be awarded to Hacker ' s Packers for their low net bid os $13 , 763. Carried Unanimously Award of Bid- -Tandem Roller Comm. Varricchio reported that bids were received on April 21 , 1982 for supplying a tandem roller. The low bidder . transmitted a net bid P-rice of $16, 379 as shown on the tabulation sheet. This a:i►ount is greater than the budgeted figure of $15 ,000 . Resolution By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That the Board request the Common Council to transfer $5 , 700 from account A5111-230 to A5111-240 to cover this difference. IT IS FURTHER RESOLVED, That , upon the Common Council ' s approval of this transfer, the contract for supplying a tandem roller in accordance with specifications be awarded to State Equipment Company of E. Syracuse for their net bid price - of $16 , 379 , plus the optional towing packet at a bid price of $4, 327. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Ithaca Amateur Softball Association Lease By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That the Superintendent of Public Works is authorized to execute a lease agreement for two years with the Ithaca Amateur Softball Association for field and concession stand use , subject to the approval of the City Attorney , fees to be $16 ,500 for 1982 , and reflecting a 5 percent increase for 1983 over $16 ,500 . Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 8 of the Department of Public Works General Fund, and on Abstract No. 8 of the Water and Sewer Fund, be approved for payment. `t IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : . City Parking Study Comm. Brown reported on the progress on the parking study , both in '4 the space adjacent to City Hall. and the Downtown Business District . UNFINISHED BUSINESS : ° Scavenging Regulation By Comm. Schickel : Seconded by Comm. Cleveland ji RESOLVED, That Section 272 . 10 of the Board of Public Works Regulations pertaining to trash removal be deleted from the Regulations . Carried Unanimously ry -7- April 28 , 1982219 NEW BUSINESS : Naming of Ithaca Wastewater Treatment Plant Alderman Banfield requested the Clerk to prepare a resolution for the May Council meeting regarding the naming of "Ithaca Wastewater Treatment Plant. " ADJOURNMENT : On a motion the meeting adjourned at 6 : 30 p .m. N Callista F. Paolangeli , Wp. City Clerk William R. Shaw, Mayor LL J Q Q i i s I BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE 12447 William J. Gerber G2122 41.75 12448 Edith G. Beasley F2144 14.55 G2122 9.70 12449 Raymond M. Coan F2144 198.25 12450 H. Matthys Van Cort F2144 152.25 12451 Cornell University F2144 51.89 12452 Tompkins Comm. Hospital F2144 350.38 12453 City of Ithaca F8316-309 352.64 G8116-309 528.97 12454 Circle Square Co. F2144 41.23 G2122 27.49 12455 Circle Square Co. F2144 40.22 G2122 26.81 12456 Dryden Sewer Dist. # 2 G2374 1138.98 12457 Town of Ithaca G2374 423.50 12458 Town of Ithaca G2374 219.65 12459 Town of Ithaca G2374 211.07 12460 Town of Ithaca G2374 120.15 12461 Town of Ithaca G2374 106.39 12462 Town of Ithaca G2374 336.34 12463 Town of Ithaca G2374 144.14 12464 City of Ithaca G2801 669.30 TOTAL WR 1201.41 TOTAL SR 4004.24 GRAND TOTAL $5205.65 APPROVED BY FINANCE COMMITTEE if�G'�C o IzgJa- -1- 1414 B Ruzicka & Jos Daley A1710 15.00 BOARD OF PUBLIC WORKS PROCEEDINGS 221 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. May 195 1.982 (rescheduled from May 12 , 1982) PRESENT : Mayor - Shaw Commissioners (S) - Brown, Cleveland, Schickel , Varricchio , Walker OTHERS PRESENT: Dep. Clerk - Paolangeli Supt. of Public Works - Kinsella Dep. Controller - Cafferillo City Controller - Spano Asst. to Supt. - Dougherty City Engineer a. Cox City Attorney - Tavelli PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the American flag. MINUTES: (y) By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Minutes of the April 28 , 1982 meeting be approved as recorded by the Deputy City Clerk, Carried. Unanimously COMMUNICATIONS: Letter from Joseph Perry Mayor Shaw read a letter addressed to Members of the Board from Joseph Perry, as follows : "I am writing with reference to a parcel of land owned by the City, entitled Maple Grove Park, located in the SOO block of Dryden Road . My inquiry is to determine if the City is interested in selling the piece of property and if so , the asking price . The purpose would be to construct a single-family dwelling on the site , construction to be contingent upon zoning requirements and avail. bility of City water and sewer services . I would appreciate a response . " Mayor Shaw referred the letter to City Attorney Tavelli . Memo from Raymond Schlather Re. Spencer Road Petition. Mayor Shaw read the following memorandum from Raymond Schlather. , First Ward Alderman, addressed to the Board: "Attached is a petition just presented to me by residents of Spencer Poad. It is signed by forty-three (43) residents of Spencer. Road and Meadow Street Extension. The petition is self-explanatory. I have already discussed with Frank Gombas the possibility of making the intersection of South Meadow and Spencer Streets a three-way stop . He is opposed to this . However, he did state that if the Board of Public Works were to direct him to do so , he would place three stop signs at the intersection on a trial basis . Kindly schedule the matter for Board decision on this request . Please advise of all pertinent hearings and meetings so that I may attend., Also , please advise as to the feasibility, desirability and cost of Item 3. cc: Mayor William R. Shaw, Donald Kinsella, Frank Gombas , Margo Clynes" Spencer Road Petition "We are residents of Spencer Road and the adjacent area in the City of Ithaca, New York. We are concerned about the traffic on Spencer Road. We are concerned about the safety of those who live , play and travel in our neighborhood. Specifically, we petition the City of Ithaca for three measures which we believe will provide a greater degree of safety and protection for those who use our neighborhood streets : f 222 -2- May 19 , 1982 11 (1) Installation of three "STOP" signs at the intersection of South Meadow Street and Spencer Road, instead of the current one sign. (2) Strict enforcement of the 30 MPH speed limit by the Ithaca City Police . (3) Installation of well-placed street pavement "bumps" which discourage through traffic. " Discussion followed on the floor. City Engineer Cox reported on findings of American City and County Magazine regarding STOP signs and YIELD signs . Mayor Shaw requested Comm. Schickel to discuss the matter with at least one Police Commissioner and report back to him. MAYOR'S REPORT : Mayor . S aw reported that he will have the vacancy on the Board filled before the Board' s first meeting in June. CITY CONTROLLER' S REPORT: Controller Spano announced that the Capital Program Committee will meet at 2 : 00 p.m. on May 20 , 1982 in the Conference Room off the Council Chambers , and that the Committee members will be receiving related materials . STAFF REPORTS: Mayor aw reported that he had, that morning, taken a tour of the Construction and Maintenance facility, hosted by Jack Dougherty. REPORT OF COUNCIL LIAISON: Liaison Ban field was absent from the meeting; however, Mayor Shaw reported that the Council did not vote in favor of the golf pro contract. It is being renegotiated and is progressing quite well at this time. WATER AND SEWER COMMITTEE : Stearns $ Wheler- Invoice for Professional Services By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That an invoice from Stearns $ Wheler for professional services in connection with the Deep Shaft Biological Treatment Plant through February 12 , 1982 , be approved in the amount of $6 ,433. 26. Carried Unanimously Stearns $ Wheler- -I'nvoi'ce for Professional Services By Comm. Walker : Seconded by Comm. Sc ickel RESOLVED, That an invoice from Stearns $ Wheler for professional services in connection with the development of an industrial pre- treatment program through March 1982 , be approved in the amount of $1 ,647. 09 . Carried Unanimously 'Authorization of Supt . To Submit Specifications By Comm. Walker: Seconded by Comm. Schickel WHEREAS, plans and specifications have been prepared by Stearns Wheler , Engineers and Scientists , for Project C- 36-1095-02 , Ithaca Area Wastewater Treatment Plant , Contract No . 1 , Construction of Outfall to Lake , and Contract No . 2 , Construction of Outfall Diffuser, and WHEREAS, said plans and specifications have been reviewed by staff, and ' WHEREAS, said plans and specifications have been recommended to be accepted and transmitted to the New York State Department of Environmental Conservation by the Special Joint Sub-committee ; IT IS THEREFORE RESOLVED, That the Superintendent be authorized to submit plans and specifications for Contract No . 1 and Contract No. 2 to the NYS DEC for their review and approval . -3- May 19 , 1982 223 Discussion followed on the floor. Mayor Shaw urged Board members to look at plans that City Engineer Cox has available. A vote on the resolution resulted as follows : Carried Unanimously Sewage Project Comm. Walker reported having attended a meeting the previous Monday evening of the Special Joint Subcommittee of the City of Itha-ca., Town of Ithaca and Town of Dryden to discuss the first stage of the pro- posed project to be constructed at the Ithaca Area Wastewater. Treat- ment Plant in the City. The subcommittee was briefed on the Step II design. They discussed the possibility of project administrative help but no decision was made. City Engineer Cox updated the Board on the schedule of design , etc, of the project. STREETS, FACILITIES PARKS AND REFUSE COMMITTEE: West Clinton and Meadow Streets mproveme-it Comm. Varricchio reported that as a part of the West Clinton and CD Meadow Streets improvement, new curb and gutter will be constructed. (o on West Clinton Street from Meadow Street to the relief channel . N Board of Public Works regulations provide that where such curb and. LLJ gutter is to be newly constructed, that 50a of said cost shall. be Q assessed against the abutting property owners , Q Resolution By Comm. Varricchio : Seconded by Comm. Schickel RESOLVED, That the Board of Public Works establish a public hearing date of June 9 , 1982 at 4 p.m. in the Common Council Chambers to inform abutting property owners and all other interested persons about the project and to give those abutting owners who will be assessed for 50% of the curb cost an opportunity to be heard. on the subject. IT IS FURTHER RESOLVED, That the City Clerk notify all affected property owners accordingly. Carried Unanimously Sidewalk Bids for 1982 Season By Comm. Varricchio : Secon ed by Comm, Walker RESOL",ED, That the Board authorize the taking of bids for the con- struction of sidewalks for the 1982 season. Carried Unanimously Boat Concession- -Stewart Park By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That permission be given to Bradley Judson for the opera- ] tion of a boat concession in Stewart Park under the same terms and conditions as existed in the 1981 season. Carried Unanimously Portable Snack Trailer--Cass Park Comm. Varricchio reported that a request for permission to operate a portable snack trailer at the site of the Kiwanis baseball games j in Cass Park during the Kiwanis baseball season between the hours of f 5 and 8 p.m. has been received from Dan Wells . Resolution By Comm. Varricchio : Seconded by Comm. Brown RESOLVED, That the Board approve this request to permit the operation of this trailer during the 1982 Kiwanis baseball season. k Discussion followed on the floor. Comm. Varricchio agreed to contact the Softball Association to make them aware of the operation of the 6 snack trailer; and also he will discuss the location of the trailer with the vendor. A vote on the resolution resulted as follows : Carried Unanimously I P 224 4- May 19 , 1982 Merry-go-round- -Stewart Park By Comm. Varricchio : Seconded by Comm. Walker RESOLVED, That approval be given to Lou Cataldo for the operation of the merry-go-round at Stewart Park for the 1982 season under the same terms and conditions as previously applicable. IT IS FURTHER RECOMMENDED, That the Superintendent be authorized to sign said agreement. Carried Unanimously Agreement--Farmers Market By Comm. Varricchio : Seconded by Comm. Brown RESOLVED, That the agreement with the Farmers Market for their operations on Taughannock Boulevard be renewed for 1982 season under the same terms and conditions as existed in 1981 , except that full payment for the season shall be received in advance of commencement of the operations . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously II Repaving with Brick Comm. Varricchio reported having received a Preliminary Study for Repaving with Brick only the day before at his place of business . The report describes extensive research into the subject; however, it doesn' t mention cost to the taxpayers of the City of Ithaca. Comm. Varricchio reported that he learned only that day that this had already been submitted for a capital project for next year by H. M. Van Cort , Director of Planning and Development , without as much as the Superintendent getting a copy of it . Discussion followed on the floor. Mayor Shaw asked that Comm. Varricchio ' s committee review the report , P and if there is additional information than what they already have , consider it and report back. PARKING, TRAFFIC AND TRANSIT COMMITTEE: Experimental.. Parking Regulation Comm. Brown reported that in February of 1982 a 90-day experimental regulation became effective as follows : 1 . Suspending the prohibition of parking of vehicles from 9 a.m. to 6 p.m. Monday through Friday on Linn Street from Cascadilla Creek to King Street, west side. 2 . Establishing a two-hour parking between 8 : 00 a.m. and 4 : 00 p .m. on West Green Street between the 300 and 400 block, both sides . This 90-day trial period is about to expire . Resolution By Comm. Brown : Seconded by Comm. Varricchio RESOLVED, That this 90-day trial period be extended through the end of October to allow more time to obtain information and experience with new residents and students in the fall . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously 1 Bicycle Racks on Buses By Comm. Brown : Seconded by Comm. Varricchio RESOLVED, That the report from the Transit Supervisor regarding bicycle racks on buses , be accepted. -5- May 19 , 7.982 225 IT IS FURTHER RESOLVED, That this report be forwarded to the Common. Council and read into the minutes of their next meeting as we7.J_ as the minutes of this Board meeting. Discussion followed on the floor. Supt. Kinsella commented that this resolution came out as a result of Alderman Hoffman' s request that the matter be referred to the BPW Traffic and Transit Committee . The Transit Supervisor spent quite a bit of time on acquiring this documentation, and it was hoped the documentation would be written into the minutes and serve as a. reference in the future regarding bike racks on buses . Request from David Banfield, Alderman, Re . Bike Racks "To : Bernard Carpenter, Transit Supervisor March 19, 1982 I spoke with Deputy Chief Walter Pagliaro on this date concerning bike racks on the buses , and he said that conditions have not changed since Chief Pagliaro strongly reaffirmed his opposi.ti_on to placing bike racks on the buses . (Y) I called Mr. O'Brien, Maintenance Manager with the San Diego Transit ( I Corp. and he is sending us a report on some of the problems they have W encountered using bike racks on their buses . (Attachment "A.") I spoke with Douglas Devine , Vice President , Marketing, Sunshine Q Recreation, manufacturer of bus racks . Mr. Devine explained that there were problems with the bike racks , such as accidents caused by the protrusion of the racks , requires two people to remove the racks to work and service the buses , and it is just ha.r.d to mobilize bike riders to use the bus racks . I also spoke with Thomas W. Friedman, Senior Transit Planner with. Metro of Seattle. Mr. Friedman explained that they also tried the rear racks and experienced many problems . They are now trying a. front mounted. rack (Attachment "B") . In addition to the delay caused by determining which bike to load first, there is a potential safety hazard should the driver be looking in his side view mirror as he pulls from the curb and a passenger runs around to the front of the bus to load his bike . I also spoke with Mr. Stevens with the University Bus Service of Fair- field Conn. and he said he considered bike racks ; however, the cons far outweighed the pros and decided against installing racks on their buses . " Memo to David Banfield from B. Carpenter, dated March 19 , 1982 Listed below are some pros and cons of bike racks . I have left some blank spaces under the pros in hope that someone more enlightened than I could fill them in. PROS 1 . Could increase bike rider use of buses . 2 . Tend to promote the progressive image of the Transit System. 3. 4. 5. 6. CONS 1 . Increase the length of buses , thereby decreasing the number of buses at some of our stops which would affect our transfer system or we would have to remove some parking meters . 2 . Must have more than one rack. 3. Requires two people to remove and replace racks for engine compart- ment access . 4 . Attractive nuisance , children and some adults attempting to ride on the racks . (Seattle Metro experience) . S . Increases risk for insurance claims . 6 . Racks would require daily safety inspections . 7. Smaller riders would need assistance . Drivers not allowed to leave bus . E 226 -6- May 19 , 1982 8. Delay buses on scheduled runs . 9. Short season for use . 10 . Theft potential . Bikes cannot be locked in. 11 . Front loading racks can hold only two bikes , cannot guarantee space. Might deter riders . Dave , as you know, I take great pride in the Ithaca Transit System, and the effective and efficient manner in which it is operated. This is due in part to the support given by the Board of Public Works and Common Council . If I thought that adding bike racks would enhance the operaton I would certainly support doing so ; however , based on the information :- date , I am of the opinion that it would not be in the best interests the city to pursue the bike rack proposal any further. " Copies to : Don Kinsella, Lucy Brown, Jim Varricchio" Comm. Brown and Mayor Shaw suggested that the Council people that are interested in this matter list the pros as they see them. _ A vote on the resolution resulted as follows : Carried Unanimously Northeast Transit Schedule Comm. Brown announced, at Comm. Cleveland's request , that the Northeast Transit Schedules are available at all locations where the Ithaca Transit Schedules are available. Parking and Traffic Stud Comm. Brown reported that the Committee has looked at Collegetown, but are waiting for decisions to be made regarding that area. The Committee hasn' t moved on the Downtown Business District as they are waiting for information from Planner Herman Sieverding. Mayor Shaw urged Comm. Brown to proceed, at least with the study of the ramp and outside City Hall . " Comm. Schickel asked that a representative from the DIBA be included in any meetings regarding parking in the Downtown Business District. FINANCE, PERSONNEL AND ADMINISTRATIVE COMMITTEE : Au it By Comm. Walker: Seconded by Comm. Varricchio i RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 9 of the Department of Public Works General Fund, and on Abstract No. 9 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously SPECIAL COMMITTEES: Mayor Shaw aske City Engineer Cox to give an update on Six Mile Creek and negotiations with the Soil Conservation Service. Mr. Cox said he could not as he hasn' t any new information. The final plans are in Philadelphia for review. He said he had learned that the Soil Conserva- tion Service has increased their cost estimate more nearly in line with O' Brien and Gere. He was told that they had applied and received authorization for additional funding . NEW BUSINESS : Stewart Park Mayor Shaw reported that he and Council members have been receiving complaints concerning rowdyism and assault by youths in Stewart Park which is becoming a serious problem. He is working with the Police Chief and City Prosecutor to investigate better ways to enforce rules and regulations which we may have now, and to the extent they are not adequate , to make recommendations as to how they may change . He ex- pects also to meet with Supt. Kinsella to review any recommendations which may apply to the Board of Public Works . 4 4 -7- May 195 1982227 Access for the Handicapped Mayor Shaw reported that he had met with Supt Kinsella and Planner. Sieverding about access to the handicapped to identify any remaining areas where buildings are not accessible , and also to make sure that the buildings are fully accessible ; namely, toilet access , etc. City Hall is a concern that they are examining. If the list turns out to be a major expense it will go into capital improvement review; if not it will go into operating type of recommendations . Dredging of Flood Control Channel Mayor Shaw reported that there has been discussion and concern. over pending dredging of the flood control channel which will be a. major public relations release as soon as the equipment gets here. They will also dredge the inlet up to Buffalo Street which may require additional storage space. Southwest Park Mayor Shaw reported that there is a lot of activity going on. in South- west Park and progress is being made in clearing it ; however. , it is not yet ready for ball playing. (� Energy Task Force (� Mayor Shaw announced the creation of an internal Energy Task Force , N the composition of which is solely department heads and one staff W member from the Department of Public Works , their purpose , to be effective in carrying out specific energy conservation tasks , or to propose capital impro'�,ements that would accomplish energy conservation by giving the Mayor a very specific set of goals , basically, to live within the projected budget for 1982 which includes a 5 percent dollar increase over 1981. ADJOURNMENT : On a motion the meeting adjourned at 5 : 20 p.m. Callista F. Paolangel6V, Dep. Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE May 12, 1982 12465 Harold Gerkin G2122 25.58 12466 Hull Heating & PLumbing G2122 45.88 12467 Earl & Sondra Arnold F2144 149.40 12468 George Harper F2144 384.90 12469 Anthony L. Ciaschi F2144 53.83 12470 J & S Enterprises F2142 25.00PAID 12471 City Federation of Women's F2144 2,188.95 Organization 12472 City of Ithaca F8316-309 27.43 G8116-309 41.14 12473 City of Ithaca F8316-309 139,46 G8116-309 209.18 12474 City of Ithaca F8316-309 349.93 G8116-309 524.90 12475 City of Ithaca F8316-309 28.82 08116-309 43.23 12476 City of Ithaca F8316-309 1,139 84 G8116-309 1,709.76 12477 Gary Buchner G-2122 25.59 12478 Joan Tay Young G2122 25.59 12479 Edward Steh G2122 25.59 Total 4,487,46 Total 2,676.44 Grand Total $7,163.90 APPROVED BY FINANCE COMMITTEE 1415 Ithaca School Dist. A2300 391.97 1416 Richardo Humerez A1710 25.00 1417 Harold B. Henderson A3312-418 383.28 1418 Michael Waldvogel A1710 25.00 1419 Jason Fane A1710 25.00 1420 Sendra Realty A1710 30.00 Total $880.25 229 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. May 26 , 1982 PRESENT: Mayor - Shaw Commissioners (4) - Brown, Cleveland, Schickel , Var.ri_cchio ABSENT: Commissioner (1) - Walker Liaison _ Banfield OTHERS PRESENT: Supt . of Pu li.c Works - Kinsella City Controller - Spano Dep. Clerk - Paolangeli Dep. Controller - Cafferillo City Attorney F Tavelli Asst. to Supt. Dougherty Transit Supervisor - Carpenter (j) Aldermen - Schuler, Holman tij� PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the American flag. Q MINUTES: The Minutes of the May 19, 1982 meeting of the Board were received only that day; therefore, the Board deferred approval until the first meet- ing in June, giving them time to read the Minutes . COMMUNICATIONS: Letter re. Ice Cream Vendin Mayor Shaw read t e following letter to the Board: "May 26, 1982 Department of Public Works 109 E. Green Street Ithaca, New York 14850 Att : Donald Kinsella, Commissioners Dear Mr. Kinsella, I own and operate an ice cream truck, called Brad' s Ice Cream, in Ithaca during the summer months . I sell prepackaged ice cream and soda from the truck. One of the areas I have been serving for the past four years is Cass Park, at the softball and Kiwanis fields near the hockey rink. This letter is to request permission allowing me to continue to sell ice cream and soda at Cass Park during the summer months of 1982 . I have been granted a vendor ' s permit by the Ithaca Police Department 1 and am fully insured with CABS. Thank you for your attention in this matter. Yours truly, Brad Fox 215 Center St. " Mayor Shaw referred the letter to the Streets , Facilities , Parks and Refuse Committee. f I t 230 -2- May 26 , 1982 PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Request or Reimbursement of Tow-away C arge Virginia Severn, 225 Snyder Hill Road, Ithaca, N. Y. , reported having had her car towed away from the 100 block of Dearborn Place, even though there was no sign prohibiting parking in that location when she parked there. She described the steps she had taken in an effort to resolve the situation. Mayor Shaw referred the request to Commissioners Brown and Varricchio for review and recommendation. i Mayor Shaw commented that he would be meeting with the Police Chief, the Committee and Supt. Kinsella on the problem. Supt . Kinsella will report back at the next meeting of the Board. CITY ATTORNEY' S REPORT: Maple Grove Par City Attorney reported on the referral of Joseph Perry' s letter to him at the previous meeting. He said he looked up the deed to Maple Grove Park and found that it is -restricted to park purposes . He said he will respond to Mr. Perry' s letter, explaining the results of his research into the matter, and that the property is not for sale . Prospect and Aurora Street Condemnation City Attorney Tavelli reported t at e received a decision from the Supreme Court Judge on May 19, 1982 , in which he basically upheld the City' s position that they do, in fact , have the right to condemn the 1700 sq. feet at Prospect and Aurora Streets . It will become City property as soon as he files the Order and map with the Court. STAFF REPORTS: Superintendent Supt . Kinsella called attention to National , Public Works Week (May 23 to May 29) and commented that he would like to .talk to the press after the meeting regarding some recognition of the occasion. WATER AND SEWER COMMITTEE: Invoice- -Stearns & Wheler By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That the following invoices from Stearns & Wheler for pro- fessional services in connection with the design of additions and modifications at the Wastewater Treatment Facility, be approved; - Drawings and specifications . . . . . . . . . . . . . . . . . . . . . . . .-$45,953 . 21 - Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345 . 38 - Geotechnical services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 394 . 01 - User charge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 387. 91 - Topo surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 ,119 . 63 - Regulatory review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,485 . 74 - Preliminary plan of operation: : . . . . . . : . . . . . . . . . . . . 189. 34 - Compliance with grant procedures . . . . . . . . . . . . . . . . . . . 54 . 16 - Additional services due to Value Engineering studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26, 088 . 17 Carried Unanimously Invoice- -Stearns & Wheler By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That an invoice from Stearns & Wheler for professional services in connection with the Sewer System Evaluation Survey, be approved in the amount of $120 . 58 . Carried Unanimously Invoice- -Stearns & Wheler By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That an invoice from Stearns & Wheler for professional services in connection with the Industrial Pretreatment Program, be approved in the amount of $971 . 67 . Carried Unanimously -3- May 26 , 19 STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE : Invoice--O' Brien $ Gere By Comm. Varricchio : Seconded by Comm. Schickel RESOLVED, That an invoice from O'Brien & Gere Engineers , In.c. , fo)° professional services in connection with the design of the Six Mile Creek wall rehabilitation, be approved in the amount of $16 , 288 . 95 . Carried Unanimously Award of Contract- -South Aurora Street Widening Comm. Varricchio reported that bids were received on. May 21 for the South Aurora Street widening. Resolution By Comm. Varricchio : Seconded by Comm, Schickel RESOLVED, That the contract for South Aurora Street widening be awarded to Fratto Construction, Geneva, New York, for their bid. of $101 , 307. 50. Discussion followed on the floor. A vote on the resolution resulted as follows : co Carried Unanimously W Aurora & Prospect Street Improvements Ljj Comm. Varricchio reported that bids were received on. May 21 for ,Q Aurora and Prospect Street improvements . Resolution By Comm. Varricchio : Seconded by Comm. Schickel RESOLVED, That the contract for Aurora $ Prospect Street improvements be awarded to E. E . Root & Sons, of Owego, N. Y. , for their bid. of $149, 818 . 00. I Discussion was postponed while Purchasing Agent Clynes obtained. information. A vote on the resolution, after discussion of the information, resulted as follows : Carried. Unanimously Award of Contract- -Concrete, Limestone Comm. Varricchio reported that bids were received on. May 24 for supplying Bituminous Concrete, Asphalt Concrete , Crushed Limestone , and Transit Mix Concrete. Resolution By Comm. Varricchio : Seconded by Comm. Cleveland RESOLVED, That the contract for supplying the above products be awarded as follows for unit prices as shown on the tabulation sheet: Asphalt Concrete,' Items A thru G - - General Crushed Stone 11 " Item J -- Cortland. Asphalt Crushed Limestone - - Cayuga Crushed Stone, Inc . Bituminous Products - - Cortland Asphalt Transit Mix Concrete - - Cayuga Crushed Stone, Inc . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Vending Permit By Comm. Varricchio : Seconded by Comm. Cleveland RESOLVED, That the Supt. of Public rlorks issue a permit to sell ice cream and soda in the Cass Park area (rink parking lot and area, swimming pool area and to the west) to Mr . Brad Fox, 215 Center Street , as requested. Fields 6 , 7 and 8 are excluded as the Ithaca Softball Association has been granted exclusive permit for this area. i Discussion followed concerning the procedure for issuing permits to vendors , specification of area, insurance , exclusions , etc . E 32 -4- May 26 , 1982 Mayor Shaw requested that when the permit is drawn up, responsibility be imposed on the vendor for liability insurance holding the City harmless. City Attorney Tavelli suggested working on a fee structure for the coming year. Supt. Kinsella will work on the recommendation for next season. After further discussion, the Mayor suggested that the resolution be modified to authorize the Supt. to prepare a permit for approval by the., Committee. A vote on the resolution resulted as follows : Carried Unanimously Request for Green Space Council Member Schuler requested that the City buy a small green space located on East Seneca Street between .Quarry Street and Stewart Avenue which was formerly a walkway to reach East Hill School , to provide the neighborhood with some green space . Comm. Varricchio brought up the question of maintenance of the property and funds for the maintenance. Resolution By Comm. Varricchio : Seconded by Comm. Schickel RESOLVED, That permission be granted to the Streets , Facilities , Parks and Refuse Committee to research the acquisition of the green space on East Hill behind East Hill School , and check with the Budget and Administration Committee regarding future money available to maintain it. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 10 of the Department of Public Works General Fund, and on Abstract No. 10 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. _ Carried Unanimously Executive Session By Comm. Sc is el : Seconded by Comm. Varricchio RESOLVED, That the Board adjourn into Executive Session at the end of the meeting to discuss a personnel matter. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Par ing- -Center Ithaca and Greeri Street By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the parking spaces (10 or 12 under the City Ramp adjacent to Center Ithaca) be left for the public and not used by City employees . j Mayor Shaw commented that the motion is to basically advise the Urban Renewal Agency, in its negotiations with Center Ithaca, that the City would like other things than having the right to use the 12 spaces in first ground floor. IURA should negotiate something else in return for that . -5- May 26 , 19'h 3 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Parking Space in Front of City Hall By Comm. Brown: Seconded y Comm. Schickel RESOLVED, That the parking spaces in front of City Hall on Green Street be assigned a limited number of minutes at one parking. It is not to be more than 30 minutes or less than 10 minutes , an.d. the Committee leave that decision up to staff. Discussion followed on the floor. Mayor Shaw noted that Green. Street is a State Arterial , and that- the matter may have to -be referred to the Charter and Ordinance Committee to pass some sort of stati.t.e 11--o make it enforceable. Supt. Kinsella commented that he believes the Board of Public Works has that right. Comm. Brown agreed that the Board of Public Works or Charter and Ordinance Committee (whichever is necessary) would. � handle it. Carried Unanimously (Y) N Mayor Shaw asked City Attorney Tavelli to provide him with a ruling Ljj as to whether this can . be a Board of Public Works regulation, If this is not adequate, he will forward it to the Board of Public Works Q Liaison to Common Council so that Charter and Ordinance can make it an Ordinance, if that is necessary. Parking Space Beside City Hall Comm. Brown reported that the Committee could not come to an agreement with respect to the spaces at the side of City Hall . The decision was made, at Supt . Kinsella' s suggestion, to talk to some other people who use that area before making a decision regarding what should be done with the spaces beside City Hall . Request for Senior Bus Driver Comm. Brown reported that t e work load of the administrative super- visor of the Ithaca Transit System has increased dramatically from 1976 to 1982 . The increase in ridership has more than doubled in. that period, service areas have been expanded, and the numerous State , Federal and local coordination of funding programs requiring monitor- ing and followup has increased the work load of the supervisor to the point that many important things are not getting accomplished. The Ithaca Transit System has presently 9 full-time drivers and 2 part- time relief drivers. The creation of a position entitled "Senior Bus Driver" will allow the Transit Division to increase its full-time staff from 11 to 12 drivers, reduce part-time from 2 to 1 , and enable the division to realize an annual saving in overtime . The establishment of this position will result in annual savings in excess of the cost associated with the new position, and will not require any additional budgetary expenditures as money is already available in the budget for this position. Resolution By Comm. Brown: Seconded by Comm. Cleveland RESOLVED, That approval be given to establish the position of Senior Bus Driver, and that a copy of this resolution be forwarded to the Budget and Administration Committee of the Common Council for their review, approval and submittal to the Common Council. Discussion followed on the floor. The question arose as to whether there would be any saving. Bernard Carpenter answered questions of the Board. Comm. Brown explained that a senior driver would assume some of the work which the Transit Supervisor now performs , freeing him up for creative thinking, which you cannot put a price on. Mayor Shaw commented that he would like the Budget and Administration Committee to review the request before taking action on it . 234 -6- May 26 , 1982 A vote on the resolution resulted as follows : Ayes (4) - Brown, Cleveland, Schickel , Varricchio Nay (1) - Mayor Shaw Carried Northeast Transit Contract By Comm. Brown: Secon e by Comm. Cleveland RESOLVED, That the Board authorize the Mayor, on the City Attorney's recommendation, to execute a 7-month contract to continue with Northeast Transit , same conditions and fee, the only change an added f service to Cass Park. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously NEW BUSINESS : Conrail Right-of-Way Mayor Shaw reported that we are having negotiations with the Town and Finger Lakes Association concerning the possible purchase of an abandoned Conrail right-of-way and we' may have something back on that soon as we have a limited time to pursue the matter. Executive Session The Board adjourned into Executive session at 5 : 35 P.M. and reconvened in Regular session at 5 : 55 P.M. Resolution Temporary Position- Storekeeper 1.n Streets' and Facil'iti:e's' Division By Comm. Schickel : Seconded by Comm. Cleveland WHEREAS, the Superintendent of Public Works requested approval of the establishment of the temporary position of Storekeeper in the Streets and Facilities Division, pending appointment of a Vehicle f Maintenance Supervisor ; # NOW, THEREFORE, BE IT RESOLVED, That Joseph Leonard be appointed to the temporary position of Storekeeper . in the Streets and Facilities Division, at an hourly salary of $5 . 23, effective upon approval of the Common Council. BE IT FURTHER RESOLVED, That the position of Storekeeper be placed on Grade 22 of the Compensation Plan for C. S.E.A. , D.P.W. Unit, Carried Unanimously Meeting adjourned at 6 : 00 P.M. . . . . . . . . . . . C�2, GL Callista F. Paolangeli, ep . City Clerk William R. Shaw, Mayor Ii k I BOARD OF PUBLIC WORKS PRECEEDINGS ACCOUNTS RECEIVABLE May 26, 1982 12480 Clara A. Kelly G-2122 30A51 12481 Wm.T, Carey&A.M. Gettig G-2122 30.51 12482 Wm. Gerber G-2122 30,51 12483 City of Ithaca F-8316-309 16.29 G-8116-309 24.43 12484 First Presbyterian Church F-2144 23,66 G-2122 15.78 12485 A.J. Eckert Co,Inc F-2144 97,68 12486 City of Ithaca F-2144 779,68 12487 City of Ithaca F-2144 27.44 12488 City of Ithaca G-2801 62,22 Total 944.75 Total 193,96 APPROVED BY FINANCE COMMITTEE 1421 New York State Electric & Gas Corp. A2560 123.00 BOARD OF PUBLIC WORKS PROCEEDINGS 235 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. June 9 , 1.982 PRESENT: Mayor - Shaw Commissioners (S) - Cleveland, Schickel , Sturtevant, Varricchio, Walker ABSENT: Co ssioner (1) = Brown OTHERS PRESENT: Supt. of Pu lic Works - Kinsella City Controller - Spano Deputy Clerk - Paolangeli Deputy Controller - Cafferillo Asst. to Supt. - Dougherty Purchasing Agent - Clynes City Engineer - Cox City Attorney - Tavelli C.C. Liaison - Banfield Alderman - Holman Mayor Shaw welcomed Comm. Sturtevant to the Board.. LIJ Q PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the American flag. MINUTES: By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That the Minutes of the May 19, 1982 meeting be approved. as recorded by the Deputy City Clerk. Carried Unanimously PUBLIC HEARING: Cur an Gutter Assessments--W. Clinton Street Resolution to Open "Pu lic Hearing By Comm. Varricchio : Seconded by Comm. Schickel RESOLVED, That the public hearing to consider curb and gutter assess- ments on W. Clinton Street be opened. Carried Unanimously City Engineer Cox summarized the proposed project which includes moving the intersection of W. Clinton and Meadow Streets away from the bridge, which will allow the intersection to be signalized; and alleviate the drainage problem in the area about which a number of complaints have- been received. He reported that the City had been able to get an additional 13 feet donated to them by Cornell University in the event an island needs to be placed there at some time in the future . Ted Grant, Jr. , representing Ted Grant, Sr. , his father, 7 Braeside Drive, Homer, N. Y. , owner of Tallmadge Tire Company on West Clinton Street, spoke to the hearing, objecting to the project and presenting his objections . He maintained that adding curbs would not improve safety, drainage (unless the owner incurred additional cost to drain parking lot into street) or appearance (not in a residential area so he feels unimportant) . He did concur that it would increase property values , and therefore increase taxes . Mr. Grant asked if the Board would make a decision as a result of the public hearing. City Attorney explained that the public hearing, which is not required, was held for the input to the Board. After the project is completed, another public hearing is required. E 236 -2- June 9, 1982 Mayor Shaw commented that the public hearing might result in a resolution to consider authorizing the City Engineer to go ahead in securing bids for the project. City Engineer Cox explained that the curb would keep the water in the street from draining onto the property owners which is a direct advantage. City Attorney Tavelli advised that the 50 percent assessed to the property owner is not discretionary- -it is required by the City Charter;- however, it is discretionary that the Council may defer payment , allow- ing it to be spread over five years . Mayor Shaw reported that Dr. Reuben Weiner, a property owner involved, called him saying ,it was impossible for him to attend the hearing and requesting delay until he could appear. City Attorney Tavelli reported that Cornell University has spoken with the Asst. City Attorney expressing concern over the cost. They are still negotiating on the land swap with the City. Resolution to Close Public Hearing ByComm. Cleveland: Seconded by Comm. Varricchio RESOLVED, That the public hearing to consider curb and gutter assess- ments on W. Clinton Street be closed. Carried Unanimously COMMUNICATIONS : Letter rom Michael J. Pichel Con behalf of Richard Healey and Janet Hanna Mayor Shaw presented the following letter to the Board: "June 8 , 1982 _ Mr. Donald Kinsella Supt . of Public Works Dear Mr, Kinsella: By this lette"r I apply on behalf of Richard Healey and Janet Hanna, d/b/a Follow Your Nose Foods , for written consent to operate their pushcart, vending food and drink in the public parks of the City of Ithaca. Mr. Healey and Ms . Hanna are duly licensed pursuant to Chapter 17 of the Municipal Code, and hold a permit from the -Tompkins County Depart- ment of Health for their food operation. You will recall that I previously wrote to you requesting the rules and regulations of the City of Ithaca, and of the Department of Public Works with regard to vending in the public parks , and I received from you, and from the City, only Chapter 241 of the Municipal Code . I understand that there are no other rules or regulations other than those contained in Chapter 241 . Although you have advised me that your department intends to make some regulations . Also , I requested an application for consent to vend in the parks , but you advised me that there is no application, and a letter should be submitted. . In view of the lack of any standards enacted by the legislative body (The Common Council) or even any enacted by the Department of Public Works , there is no basis whatsoever upon which application can be denied, particularly in view of the position of the Mayor of the City of Ithaca that Chapter 241 (in spite of provisions of Section 241 . 100) is to be enforced by arrest and proceedings in the Criminal Court . Our system of justice simply does not allow for the making up of penal statutes , rules and regulations , as you go along. i i -3- June 9, 1.982 2.37 "You have already advised me that the Department of Public Works has issued some permits to others. I would appreciate it if you would keep me advised as to rules and regulations which may be enacted in the future. Thank you. Yours truly, MICHAEL J. PICHEL" Mayor Shaw referred Attorney Pichel ' s letter to the Streets , Facilities , Parks and Refuse Committee. I SUPERINTENDENT' S REPORT: Computer Study Supt Kinsella reported that he has been working with staff and. meeting with a master' s student at Cornell and has distributed a report on computerization for two applications in the Department of (y) Public Works , namely, Office Manager and Transit Operations , He expressed the hope that the Board had a chance to review that report . He said he is negotiating with the author, Frank Conley, to include Lli an expanded overview. Q CITY ENGINEER' S REPORT : Six Mile Creek City Engineer Cox presented an update on the status of Six Mile Creek wall repair, including changes in the estimates and eligible and ii-j- eligible portions of the project. Discussion followed on the floor. City Engineer answered questions of the Mayor and the Board. REPORT OF COUNCIL LIAISON: Traffic, Parking Problems on Hudson St . Alderman Banfield reported that o-n--e---ol the aldermen in the Second Ward expressed concern over the traffic problem on Hudson Street, and the parking problem there during the construction on Aurora. Street . He wondered if there. is some way of enforcing no parking on Hudson Street between the hours of 8 A.M. and 5 or 6 P.M. City Engineer Cox agreed to ask Traffic Engineer and the Police Dept. to look at the situation and report their recommendation. back to Alderman Banfield. Intersection Farm and N. Tioga Streets Alderman Banfield called attention to the serious traffic problem at the intersection of Farm and North Tioga Streets . Two serious accidents have occurred at that intersection in the past two days . He asked that an immediate solution be sought. The problem has been brought to the attention of the Board a couple of times in the past. Resolution By Comm. Schickel : Seconded by Comm. Varricchio RESOLVED, That the problem of traffic at the intersection of Farm and North Tioga Streets be referred to Traffic Engineer Gombas and the Police Department through Supt. Kinsella; that they reexamine the problem and recommend to the Traffic, Parking and Transit Committee their findings . The Committe will review the findings and report to the Board at its next meeting. A vote on the resolution resulted as follows : Ayes (4) - Sturtevant , Schickel , Varricchio, Walker Nays (1) - Cleveland Carried i 238 -4- June 9, 1982 Mayor Shaw asked that Alderman Banfield be notified of all meetings regarding this intersection so that he may attend. WATER AND SEWER COMMITTEE : Water Meter Bids By Comm. Schickel : Seconded by Comm. Walker WHEREAS, bids were received on June 3, 1982 , for supplying water k meters as shown on bid return sheet ; NOW, THEREFORE, BE IT RESOLVED, That the bids submitted by Rockwell , of Pittsburgh, and LeValley McLeod, of Elmira, be rejected because they do not comply with the bid specifications as published, and BE IT FURTHER RESOLVED, That the request for bids for supplying water meters be returned to the Purchasing Department for rebidding accord- ing to specifications . Commissioner Schickel asked why the bids dial not meet specifications and City Engineer Cox addressed the Board on the matter. A vote on the resolution resulted as follows : Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Invoice- V. 'Giordano Construction $ Supply Corp. By Comm. Varricchio: Seconded by Comm. Cleveland RESOLVED, That an invoice from V. Giordano Construction $ Supply Corp. , as final payment for services performed in connection with *the City s Hall Handicapped Ramp, be approved in the amount of $1 ,309. 50. Carried Unanimously Invoice--McFarland-Johnson Engineers , Inc. By Comm. Varricchio: Seconded y Comm. Schickel RESOLVED, That an invoice from McFarland-Johnson Engineers , Inc . , for professional services in connection with North Tioga Street Bridge fover Six Mile Creek, be approved in the amount of $3, 826 . 23. Comm. Varricchio requested a report on the progress of the North Tioga Street Bridge before the resolution was voted on. City Engineer Cox said he was happy to report that the plans are nearly complete for the bridge. He has a couple of copies of the plans in his office and would be happy to show them to anyone who is interested in looking. City Engineer Cox further said that he will ask for authorization to let bids on the bridge project at the next meeting. A vote on the resolution resulted as follows : Carried Unanimously Construction of Curbs and Gutters y Comm. Varricchio : Seconded y Comm. Cleveland WHEREAS, funds have been provided in the budget for the realignment of the intersection of West Clinton and South Meadow Streets and the reconstruction of West Clinton Street from South Meadow Street to the Relief Channel , and WHEREAS, construction of- curbs and gutters is necessary to do a. proper job and to help relieve some long standing drainage problems; NOW, THEREFORE, BE IT RESOLVED, That this Board directs the construction of curb and gutter on West Clinton Street from South Meadow Street westerly to the Flood Relief Channel in accordance with plans and specifications developed by the City Engineer, and that 500 of the I cost thereof be assessed against abutting property owners as provided by law, and BE IT FURTHER RESOLVED, That the .Department of, Public Works be authorized to receive bids for said project . -S- June 9, 19V39 Discussion followed on the floor and it was decided that in the best interests of all parties involved, that the motion be tabled. for two weeks for further negotiations with Cornell University, as well as giving time to land owners to present their views . Resolution By Comm. Varricchio : Seconded by Comm. Cleveland RESOLVED, That the motion to authorize the construction of curbs and gutters on West Clinton Street from South Meadow Street westerly to the Flood Relief Channel be tabled for a period of two weeks to allow time for further negotiations . Carried Unanimously Bids_ for Sidewalk Construction Comm. Varricchio reported that bids were received on June 3, 1.982 , for the 1982 sidewalk construction season as shown on bid sheet. Resolution By Comm. Varricchio: Seconded by Comm. Schi.ckel RESOLVED, That the contract for construction of sidewalks for the 1982 construction program, in accordance with the specifications dated May 21, 1982, be awarded to Salotti Construction for the unit: � prices shown on the bid sheet. W Carried. Unanimously Q Request for Vending Permit--Stephen J. Shippos Q Comm. Varricchio stated that a request for a vending permit in Cass Park had been received from Stephen J. Shippos . He said that inas- much as he knows .nothing about this Shippos matter he would not make a motion. Supt . Kinsella explained that Stephen J. Shippos has a State Veteran' s Permit to vend any place in the State of New York and that he had intended to issue a temporary permit until the matter could be studied. Mayor Shaw felt that the matter was similar to the one whereby Richard Healey and Janet Hanna had requested a permit to operate theirs push- cart in the City' s public parks and he stated that it deserves the same treatment . Mayor Shaw would like the matter referred to the Streets, Facilities, Parks and Refuse Committee and before any more permits are approved that some rules and regulations be made . He further stated that he does not agree with the statements in. Mr. Pichel' s letter and that the City has every right and authority to issue or not to issue a permit . Now is the time to develop such rules and regulations inasmuch as there are a number of people wishing to compete in pushcart or similar activities . Supt. Kinsella has prepared and circulated for comments a draft of rules and regulations , and the matter should be referred to Committee as above stated. Comm. Varricchio asked Supt . Kinsella to contact Attorney Pichel to find- out what parks the "Follow Your Nose" pushcart would like to operate in. Some areas are already covered and application should be made for specific locations . South Aurora Street Detours City Engineer Cox state t at it is probably a, little trying to the public to see so much of Aurora Street closed with only one of the two contracts for this project presently. under way. He said it is hoped that the second contractor will start working next week and then it will be very obvious to the public why the entire street is closed . The upper portion of Aurora Street from Morse Chain Company to the south City line is now under construction, but the detour provides for getting around Aurora and Prospect Streets intersection as well . When the second contractor gets underway, the detour will be a lot more meaningful to persons using it . Also, the detours are designed for out-of-town traffic. Further discussion was had concerning newspaper coverage of the detour route. Mayor Shaw asked about providing maps showing the detours . i E 240 -6- June 9 , 1982 City Engineer Cox stated that maps have been provided to a number of individuals, including major industries affected. FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That bills audited and approved by the Finance_ Committee as listed on Abstract No. 11 of the Department of Public Works General Fund and on Abstract No. 11 of the Water and Sewer Fund, be approved for payment, and BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously It was noted that the Audit is available before the Board Meeting in the Superintendent ' s Office if any of the Commissioners would like to look it over. Executive Session By Comm. Walker* Seconded by Comm. Varricchio RESOLVED, That the Board adjourn into Executive Session at the end of the meeting to discuss a personnel matter. Carried Unanimously SPECIAL COMMITTEES: Hy ropower Plant Mayor Shaw mentioned that the Hydropower Plant Committee is no longer . meeting. Comm. Walker is helping out in certain discussions concerning this matter and the Planning and Development Committee of Common Council has met a couple of times . The Mayor further -mentioned that the City is negotiating and proceeding with a couple different procedures- , before the Federal Energy Regulatory Commission. Conservation Advisory Commission Mayor Shaw asked or a report from Clarence Cleveland, who is liaison for this Commission. Comm. Cleveland stated that he has not been notified of meetings and does not know much about what is going on at the present time. Mayor Shaw asked Deputy Clerk Paolangeli if she would send Comm. Cleveland Minutes of the last meeting and put his name on the list to receive notification of meetings. i UNFINISHED BUSINESS: Tow-a-'way--Dearbo rri Place Comm. Sc is el brought to the attention of the Board that the persons concerned with the tow-a-way on Dearborn Place complaint had been present throughout the meeting and he felt that it would not he right i if some kind of action was not taken. Supt . Kinsella reported that he had discussed the .complaint with the working supervisor in charge of the Dearborn Place project. The working supervisor informed Supt. Kinsella that he had personally gone out on the morning of April 22nd,with an assistant , to close those areas that were scheduled for cleanup on April 23rd. The -areas, in question were posted between the hours of 5 : 30 and 7 : 00 A.M. the morning­ ­ of the 22nd of April and the cleanup work commenced the morning of , the 23rd of April , twenty-four hours or more after the initial post- ing. Supt. Kinsella stated that he did not have information against that statement and he so reported to Comm. Brown. At the present time the matter is at stalemate since he has not had an opportunity to talk to Comm. Brown and get her input in the matter. Supt. Kinsella, asked that the complainants give him a couple more weeks . -7- June 9, 190j Mayor Shaw suggested that written documents from the complainant: , the witnesses, the working supervisor who posted the signs and the officer involved in the tow-a-way order, be presented to the Committee of the Board who is responsible for making these decisions and. that some action be taken after all the documentation is in. Supt. Kinsella was asked to continue investigating this matter and to make sure that the documentation needed is made available to Comm. Brown, Chairman of the Committee involving the Dearborn. Place tow-a - way complaint . EXECUTIVE SESSION: TFie Boar adjourned into Executive Session at 6 : 00 P.M, and. reconvened in Regular Session at 6 : 25 P.M. Resolution Golf Course Manager—Compensation By Comm. Schic el : Seconded by Comm. Cleveland. RESOLVED, That compensation for the Golf Course Manager be s.et a-t: Step 9 on the City of Ithaca 1982 Compensation Plan for employees Cy) not covered by a union contract retroactive to January 1 , 1982 , and N IT IS FURTHER RESOLVED, That the necessary funds be transferred. to LJJ the Golf Course budget to reflect this change , and Q Q IT IS FURTHER RESOLVED, That a copy of this resolution be forwarded to the Budget and Administration Committee for their nevi-ew, approval and submittal to the Common Council for adoption.. A vote on the resolution resulted as follows : Ayes (5) - Cleveland, Varricchio, Schickel , Sturtevant, Walker Nay (1) - Mayor Shaw Carried. Meeting adjourned at 6 : 30 P.M. i alli.sta F. Paolangel ' , William R. Shaw, Ma.yax Deputy. City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 9, 1982 1422 Michael Waldvogel A1710 25.00 1423 Bill Avramis A1710 25.00 1424 Ping Lei Wang A1710 416.88 1425 Ithaca City School Dist. A2300 391.97 858.85 APPROVED BY FINANCE COMMITTEE t - BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 243 Regular Meeting 4:00 P.M. June 23, 1982 PRESENT: Mayor - Shaw Commissioners (4) - Brown, Schickel, Sturtevant, Walker OTHERS PRESENT. Supt. of Pu lic Works - Kinsella City Controller - Spano Dep. Controller - Cafferillo Dep. Clerk - Paolangeli City Engineer - Cox City Attorney - Tavelli Asst. to Supt. - Dougherty Aldermen - Banfield, Hoffman, Killeen PLEDGE.OF ALLEGIANCE: Mayor Shaw led all present in the Pledge of Allegiance to the American flag. MINUTES: By Comm. Walker: Seconded by Comm. Schickel (Y) RESOLVED, That the minutes of the May 28, 1982 and Tune 9, 1982 meetings be approved as recorded by the Deputy City Clerk. Carried. Unanimously PARKING, TRAFFIC AND TRANSIT C0"4ITTEE: Q Traffic Safety Study--Intersection Farm and N. Tioga Streets At the June 9 meeting o t e Board the pro lem of traffic at the intersection. of Farm and N. Tioga Streets was referred to Traffic Engineer Gombas and the Police Dept. through Supt. Kinsella for reexamination of the problem and, iTecomriendation. to the Traffic, Parking and Transit Committee. Comm. Brown presented materials to the Board showing diagrams of the intersection.; vehicle volume count by Traffic Engineer Gombas and report of accidents, Supt, Kinsella supplemented her presentation with explanations of the materials, Mr. Gombas report listed the following recommendations: Short-term: 1. Do pavement striping, cross-walks, stop bars and. centerlines, using plastic tape, as shown (3=5 year life of tape) . 2. Trim 12'-15' of tall hedge at N.W. corner to between. 30"-36" high. similarly, trim hedge along Tioga St. the same height. 3. Remove 36'1 maple to open visibility to the north, 4. Remove 15" maple leaning into Tioga St. on the N.E. comer. S. Have mailbox relocated (possibly just east of the N.E. crosswalk.) 6. Remove 48" maple ,on"tthe N.E. corner and relocate stop sigil to the proper location only if the long-term recommendation is not accepted, or if not contemplated for the near future. 7. Ve important: Remove, or relocate bus shelter further. south. (251±) in front of 443; possibly on the property side of the Tioga St. sidewalk, near the building. 8. Warning sign used for the Tioga St. bridge condition will come out when bridge is rebuilt. 9. T.V. pole should be relocated further south, or the wires incorporated on. light pole on the S.W. corner, thereby eliminating one pole. 10. 6' bush and sumac on the S.W.corner, on private property, should be trimmed back. I 244 -2- June 23, 1982 11. Lower leaves or branches of the two 12" maples on Farm St. on the S.W. corner, leaning over the pavement, should also be clipped some to obtain more overhead clearance and better view of the intersection approach and the stop sign. Long-term: Build 6' wide corner aprons on the N.E. corner and the S.W. corner. This scheme would, among other things, provide clear visibility of approaching traffic on Tioga St. from both directions, for vehicles waiting to cross. It woulc also provide more protection to vehicles trying to cross. It would command better attention from drivers, by channelizing the approach lanes and placing the stop sigr in full view. It also Kould discourage illegal parking at the corners. In addition, walking distances for pedestrians at the crosswalks would be considerably reduced. Discussion followed on the floor. Liaison Banfield commented on the recommendations and indicated the ones he considered of high priority and in need of implementation (1, 2. 3. S, 7, 8, 9..and 10) Resolution By Comm. Nrown: Seconded by Comm. Sturtevant RESOLVED, That the Board directs implementation of the recommendations presented, with the exception of. items concerning tree removal, on a phased basis, and then reexamine the situation. Amendment to Resolution By Comm. S ckel: Seconded by Comm. Walker RESOLVED, That the implementation of recommendations include the removal of the 36" maple on the N.W. corner (Item 3) . A vote on the resolution resulted as follows: Ayes (3) - Schickel, Walker, Shaw Nays (2) - Sturtevant, Brown Carried A vote on the main motion as amended resulted as follows: Carried Unanimously Liaison Banfield left the meeting at 4:30 p.m. COM UNICATIONS: Mayor Shaw presented the following letter received by the Superintendent from the Tompkins Community Hospital administration. i "June 18, 1982 Mr. Donald Kinsella, Supt. City Public Works Dear Mr. Kinsella: The hosptial is exploring the placement of a traffic light at the entrance of the hospital grounds. The light will be activated approximately 3-4:30 p.m. weekdays and in addition, require a certain amount of_cars to be in a cue. At other times the light will be flashing. The hospital in partnership with Tompkins County and Town of Ithaca will be purchas the light and maintaining insurance coverage for its ongoing operation, but in addi m, there is the ongoing maintenance needs. Since the city is the only available maintenance, is it possible for the city to maintain the light on an ongoing basis at a given charge? If there are any further questions, please contact me at 274-4448. i Sincerely, r Donald J. Schork Asst. Hospital Administrator" Mayor Shaw referred the request to the Parking, Traffic, and Transit Committee for review and recommendation. -3- June 23, 1.982 245 PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Request for Reimbursement-o- —Towing iar e an Expungement James Conboy, 20F Gaslight village, Lansing, N.Y. -reported that on April. 23, 1.982, at 9:00 a.m. he parked his car on Dearborn Place near the corner. of Wycoff. He noticed no signs prohibiting parking at that time. When. he returned. to get- the car at approximately 7:00 p.m. it had been towed away. It was necessary for him to pay $35.00 plus tax to Ryan's Garage in order to get his car back. The ticket he received was marked 12:05 p.m. He requested reimbursement of towing charges and eaj)ungement of the ticket. Mayor Shaw noted that a Resolution covering a similar situation will be forthcoming later in the meeting. He asked Mr. Conboy to supply the City Clerk's office with a copy of the information he had presented and invited him to stay for the rema inder . of the meeting to hear a resolution covering an almost identical situation. Use of Pesticide Sevin Daniel Ho an, 667 N. Tioga Street, Sth Ward Alderman, expressed concerti that the city is spraying Pesticide Sevin for gypsy moth infestation. He felt there should have been a greater effort made to notify the public prior to the spraying, and believes this is an important policy decision which should have been. d.iscussed. i.n public before action was taken. It has been a controversial issue in. the count), for the past five years, and he thinks the city should have been more sensitive to the issue before (y) acting. N Mr. Hoffman asked two questions: Should the City be spraying! How 3houl.d that: decision be made and communicated: Q Mr. Hoffman said he hopes the Board will find out whether it has a. specific policy on the use of this type of chemical and notification of the public and examine this policy to see if -it is adequate and invite public comment on. the policy and this specific case. Proposed Housing Project Daniel Hoffman, 607 N. Tioga Street, Liaison, to Conservation,. (advisory Council, informed the Baord that he learned at the meeting of CAC the previous week of a proposed housing development to be located adjacent to the city water shed, approximately 300' from the lower city reservoir in Six Mile Creek, which could. house 300 residents. Mr. Hoffman commented that this project could have a significant environmental. impact on the city water shed and that an environmental impact statement should be prepared. so the people in the city can be aware of the possible jmpli_cation.s. Mr. Hoffman reported that the Conservation Advisory Council_ 13a.ssed, a. resolution asking that an environmental impact statement be prepared, which is a. task of the Town of Ithaca, and to be kept abreast of the issue. Mayor Shaw referred the item concerning use of chemicals to the Streets, Faci.l.i.tiies, Parks and Refuse Committee, Mayor Shaw asked Supt. Kinsella who was present at the Con.servation. Advisory Council_ meeting to bring the Water and Sewer Committee up to date on. the proposed project near the watershed. STAFF REPORTS: Handicapped Access-- Dewitt Block City Engineer Cox called the Board's attention to some remaining blocks in the downtown business district which are not readily accessible to the handicapped, in particular the DeWitt Block. Mayor Shaw referred the matter to the Streets, Facilities, Parks and Refuse Committee to review the number of locations and cost and report back at the next BPW meeting. WATER AND SLIVER CDEITTEE: Application for Construction of Sewage Treatment Plant Outfall By Comm. Sc ickel: Secon ed y Comm. Brown j RESOLVED,That the superintendent be authorized to submit a Step III Aid Application for the construciton of the Sewage Treatment Plant Outfall, Project C-36-1.095-3, Construction Contracts No. 1 and 2. At Mayor Shaw's request, City Engineer Cox ;summarized the Step III .application. i Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously M 246 -4- June 23,. 1982 Bond Resolution -_-_ Pro ject C-36-1095-3 By Comm. Sc ickel: Seconded by Comm. Walker RESOLVED, That the Common Council adopt the appropriate bond resolution in connection with Project C-36-1095-3 in accordance with the details outlined in the June 17th letter from the Chairman of the Special Joint Subcommittee. Carried Unanimously Deputy Clerk was asked to check Resolution regarding make-up of Joint Sub-Committee. If Comm. Sturtevant is not automatically a member by virtue of her membership on the Water & Sewer Committee, the Mayor will formally appoint Comm. Sturtevant to the Joint Sub-Committee. Authorization -- Condemnation Proceedings By Comm. S is el: Secon e by Comm. Walker RESOLVED, That the City Attorney be authorized to initiate condemnation proceedings necessary for the acquisition of the rights-of-way needed to construct Project C-36-1095-3, and Construction Contracts Nos. 1 and 2, and IT IS FURTHER RESOLVED, That the City Attorney continue negotiations for those necessary rights-of-way. Carried Unanimously Bid for Re� lacement Sedan Comm. Sc 'ccel rep' orted that one bid was -received on June 17th from William T. Pritchard for a replacement Sedan (Vehicle #195) . Resolution By Comm. Schickel: Seconded by.Comm. Walker RESOLVED, That the Bid be rejected as."not meeting specifications and that the bids be relet after the new model year vehicles become available. Discussion followed on the floor. A vote on the resolution resulted as follows: fCarried Unanimously Mayor Shaw asked City Engineer Cox to investigate the possibility of the police car that is scheduled to be auctioned off meeting, or coming close to the specifications. Invoices--Stearns & .Wheler . By Comm. Schickel: ,'SecFnd6d by Comm. Walker RESOLVED, That the following invoices from Stearns & Wheler for professional services in connection with the design of additions and modifications at the Ithaca. Wastewater Treatment Facility, be approved as follows: - Drawings and Specifications $53,112.57 Permits 418.95 - Surveys 289.55 - Geotechnical services 463.06 - Regulatory review 1,272.73 - Preliminary pima of operations 148.31 - Value Engineering Studies 153.69 - Additional Value Engineer efforts 103.50 55,962.36 Carried Unanimously Invoice--Stearns & Wheler By Comm. Sc is el: Seconded by Comm. Walker RESOLVED, That an invoice from Stearns $ Wheler for professional services in connec m with the industrial pretreatment program be approved in the amount of $791.25 STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Carried Unanimously Executive Session By Comm. Brown: Seconded by Comm. Walker RESOLVED, That the Board convene in Executive Session at the end of the meeting to discuss negotiations with Cornell University for purchase of a piece of property. Carried Unanimously June 23, 1982 2 4 Vendor Permits Comm. Brown reported that the Superintendent of Public Works has requested and received input and recommendations for the establishment of interim requirements for all permits issued to vendors on City parks, The Superintendent in consultation with the Parks Committee has issued two temporary permits - one to Mr. Daniel Wells, 411 West Court Street, and one to Mr. Brad. Fox, 215 Center Street Resolution By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That these interim requirements be -adopted and implemented. immed.iately,and. IT IS FURTHER RESOLVED, That permission be granted to the Superintendent to issue one vending permit to Mr. Richard Healey and Janet Hanna D/B/A - "Follow Your Nose Foods,' and one permit to Mr. Stephen J., Shippos to vend foodstuffs in those areas of City parks as designated by the Superintendent, and IT IS FURTHER RESOLVED, That a limit of a total of five(5) permits be established for vending at City parks, which would include the permits issued by authorization of this resolution. Mayor Shaw commented that he had a request from the City Attorney w1ho would like to comment on this resolution but his comments are related to litigation pending before LA the City on the City's permit process. He has requested that because of t_ha.t pending litigation he would like to discuss his comments in executive session,.. Q Ekecutive.-Session. By Comm. Walker: . Seconded by Comm. Schickel RESOLVED, The Board adjourn into Executive Session to hear the comments of the City Attorney as related to litigation regarding vending permits. Carried Unanimously The Baord adjourned into Executive Session at 5:10 p.m. and -reconvened in Regular Session at 5:30 p.m Comps. Brown and Sturtevant withdrew their resolution, Resolution By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That permission be granted to the Superintendent to issue one i;empora.ry revocable vending permit to Mr. Richard Healey and Janet Hanna D/B/A - "Follow Your Nose Foods, " and one temporary. revocable permit to Mr. Stephen J, hippos to vend foodstuffs in those areas of Cass park as designated by the Superintendent, and IT IS FURTHER RESOLVED, That a limit of a total of five(5) permits be established for vending at City parks, which would include the permits issued by authori_za.tion of this resolution. Amendment to Resolution (second paragraph) By Comm. Walker: Seconded by Comm. Schickel IT IS FURTHER RESOLVER, "hat a limit of a total of five (S) permits be established for vending at Cass Park, in areas prescribed by the Superintendent. Carried Unanimously City Attorney Tavelli advised that the record should show the specific areas designated by the Superintendent. Superintendent Kinsella designated the following areas: the east side of N.Y.S. Rte. 89, starting at the entrance road just south of the swimming pool, extending northerly through ball fields area to the present State Park. A vote on the resolution, as amended, resulted as follows: Carried Unanimously Establishment of Public Hearing on Sidewalks By Comm. Brown: Seconded y Comm. Sturtevant WHEREAS, the annual sidewaldk inspection program has commenced for 1982; and WHEREAS, second notices are required to be mailed by the Department: of Public Works to delinquent owners of property regarding repair or replacement of� sidewalks; E 248 4- June 23, 1982 IT IS RESOLVED, That August 11, 1982 at 4:00 p.m. be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a second notice will be given an opportuntiy to show cause before this Board of Public Works why the sidewalk abutting their premises should not be reparied by the City at the owners expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Acquisition of Property on East Seneca Street Comm. Brown reported that Alderman Schuler has requested the Board of Public Works to acquire a parcel of property that is available to the City from the Ithaca School District which is located on East Seneca Street. The matter has been brought up for discussion by the Planning and Development Committee of.Common Council who have •expressed their support for this acquisition, and the Board has indicated to Alderman Schuler that acquiring this green space will incur additional budgetary costs .for operation and maintenance. Resolution By Coma. rohm: Seconded by Camera. Sturtevant RESOLVED, That the Board of Public Works authorize the City Attorney to finalize negotiations with the Ithaca Board of Education to acquire this property for the sum_. of $1.00, and IT IS FURTHER RESOLVED, That the Mayor be authorized to accept the necessary documents as approved by the City Attorney for this acquisition. A vote on the resolution resulted as follows: Ayes (4) - Brown, Sturtevant, Schickel, Shaw Nay (1) - Walker Carried Transfer of Funds By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That the Common Council transfer $8,500 from Capital Account H-890-77, Other Sewer Lines, to Account H--890-190, South Aurora Street and Prospect Street Improvements, said cost to cover .construction of a sanitary sewer main which was part of the construction contract recently let, but which funding for had not been contemplated in the original project estimate. Carried Unanimously Invoice--V. Giordano Construction-and Supply Corp. By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That an invoice from V. Giordano Construction and Supply Corp. , in the amount of $6,791.32 for the general construction of the Cass Park Lobby Expansion project be approved. Discussion followed oi_i the floor. A vote on the resolution resulted as follows: Carried Unanimously Increase of Estimate--McFarland-Johnson Engineers, Inc. Comm. Brown reported that a request has been received from McFarland-Johnson Engineers, Inc. , to increase the estimate for engineering fees in connection with t preliminary plans and contract documents for the N.Tioga Street Bridge replacements from $25,200 to $29,900. It is their contention that much more detailed engineering has been required for the surrounding area in order to increase the bridge clearance over the stream. Resolution By Comm. Brown: Seconded by Comm. Walker RESOLVED, That the request be approved. Discussion followed on the floor. -7- June 23, 1.98249 A vote on the resolution resulted as follows: Ayes - 0 Nays - 5 Motion Defeated Bids - N. Tioga Street Bridge By Comm. Brown: Seconded by Comm. Walker RESOLVED, That the construction plans and specifications for the replacements of the N. Tioga Street Bridge be finalized and that bids for the work be advertised as soon as possible. Carried Unanimously Award of Bid Comm. Brown reported that one bid was received on June 10th for supplying Manhole Adjustment Rings. Resolution By Comm. Brown Seconded by Comm. Walker RESOLVED, That a purchase order for supplying Manhole Adjustment Rings be awarded. to National Utility Products Company for their bid price of $45810. (Y) Discussion followed on the floor. Comm. Walker asked for a report from the Purchasing (\J Department regarding .the lack of bids on items. Supt. Kinsella and Mayor Shaw agreed. Lii to talk to the Purchasing Agent concerning this. A vote on the resolution resulted as follows. Q Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRARION COMMITTEE: Audit By Convn. Walker: Seconded by Comm. Sturtevant RESOLVED, That bills audited and approved by the Finance Committee, as listed on. Abstract No. 12 of the Department of Public Works General Fund and on. Abstract No. 12 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered.. Carried Unanimously Amendment to Equipment List By Comm. Walker: Seconded by Comm. Sturtevant RESOLVED, That the Common Council amend its Equipment List to include one Safety Flame Arrestor for the Sewage Treatment Plant, funding for which will; cQme' froin 1982 operating funds and will not exceed $1,400, and BE IT FURTHER RESOLVED, That funds be transferred from Account G8150-312 Equipment Parts $ Supplies to Account G8150-250 Other Equipment. Discussion followed on the floor. A vote on the resolution resulted as follows: -� Carried Unanimously PARKING,TRAFFIC AND TRANSIT COMMITTEE: Tow-away Complaints--Dearborn Place, April 23, 1982 Comm. Brown reported tacit t e Superintendent of Pu is Works has completed interviews with the two Streets Facilities employees. It is the finding of this review: 1. That Dearborn Place was posted on the morning of April 22nd, between ifie hours of 5:00 and 7:00 a.m. ; 2. That the work of cleaning the streets was conducted on April 23rd, including Dearborn Place; and 3. That the street was adequately posted on the morning of April 23rd. Resolution By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That the requests for reimbursement and expungement of tickets be denied.. Carried Unanimously r f E 250 -E June 23, 1982 Mayor Shaw commented that our system is not working adequately. He urged the Superintendent to continue to work with the Police Department in an effort to improve the system. EXECUTIVE SESSION: The Board adjourned into Executive Session at 6:07 p.m. and reconvened in Regular Session at 6:40 p.m. STREETS FACILITIES, PARKS AND REFUSE COMMITTEE: Intersection West Clinton and South Meadow Streets By Comm. Brown: Seconded by Comm. Schickel I*MREAS, funds have been provided in the budget for the realignment of the intersection of West Clinton and South Meadow Streets and the reconstruction of West Clinton Street from South Meadow Street to the Relief Channel, and WHEREAS, construction of curbs and gutters is necessary to do a proper job and to help relieve some long-standing drainage problems; NOW, THEREFORE, BE IT RESOLVED, That this Board direct the construction* of curb and gutter on West Clinton Street from South Meadow Street westerly- to the Flood Relief Channel in accordance with plans and specifications developed by the City Engineer, and that 50% of the cost thereof be assessed against abutting property ownwers as provided by law, and BE IT FURTHER RESOLVED, That the Department of Public Works be authorized. to receive bids for said project. Carried Unanimously Acquisition of Land By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That this Board of Public Works request Common Council's approval to purchase the necessary land for a right-of-way for the construction of the West Clinton Street Improvement Project by making available the surplus existing right-of-way to the property owner, plus a purchase price not to exceed. $3,500. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 6:45 p.m. Callzsta- F. Paolangeli, Dep. Cil3ff 51 a9R. aw, ayor BOARD %' PUBLIC WORKS )1.10CEEDINGS ACCOUNTS lei?t EI VH BO E aWNE 23, 1-98Y 12489 Circle square. Co. G2122 30.51. 12490 .lames Y. Rider G2122 30.51. 12491 Cayuga Apts. , 'inc,, G2122 43.07 12492 Dottie L. Johnson F2144 12,22 G2122 811.5 12493 Ni cholas Ghacona F2144 9.9 x2122 6.61 12494 Barry Lutrin F2122 5.63 12495 James Dormad.y "F2144 108.60 j 12496 Charles Sprinkle F2142 136.78 12497 Travis & Travis F2141! 2579..03 12498 John L Cisne F21.44 122.15 1249p Cornell Universii-y G2120 28424+ 99 12500 City of Ithaca F8316-,30P 3&99 G8116--309 55.49 12501 City of Ithaca F8316-300 11374 G811.6-309 170.61 12502 City of Itbaca F'831.6-309 31897 G8116-309 478-46 12503 it3 of Ithaca F'8316-309 19.19 G8116-309 28.78 12504 City of Ithaca FR316-30� 127+.64 G8116-309 _1.911.96 Total. WaLfc c =°,768.36 Total Sewer 31189.1.4 APPRO)JED .BY £INP KCF COYNT'.wTEE 1426 Bill Avraml s P"I71.0 22_51 00, 1427 Travis & Travis A1710 20. (Y, q 1428 Sally LPickert Si7i0 20�Gf! 1429 Paul Harris-McCartney & Tolls, Inc. A1.710 441„7'; 1430 Bruno C, Crisallu A1710 47.3'. 1431 Orson Ledger A1.710 151 pIr 1432 Ruth Frank A-171.0 M 1433 Ruzika & Daley A1710 1.5. 0.: 1434 Marguret Landa)� P>%710 1.5. 0' 1435 Glenn Hubbell A1710 TOTAL 639' ' H BOARD OF PUBLIC WORKS PROCEEDINGS 251 CITY OF ITHACA, NEW YORK Regular Meeting 4: OO'P.M. July 14 , 1.982 PRESENT: Mayor - Shaw Commissioners (4) - Brown, Schickel , Sturtevant, Walker OTHERS PRESENT : City Controller - Spano City Attorney - Tavelli Dep. Clerk - Paolangeli Asst . to Supt. - Dougherty Purchasing Agent - Clynes Supt. of Public Works - Kinsella Alderman - Clynes (Acting Liaison for Banfield) PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the Ameri.ca.n flag. MINUTES: By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the minutes of the June 23, 1982 meeting be appi-owed (� as recorded by the Deputy City Clerk. Carried Unanimously CITY ATTORNEY'S REPORT: Executive 'Session By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the Board adjourn into Executive Session at the end of the meeting to discuss W. Clinton Street. acquisition. Carried Unanimously CITY CONTROLLER'S REPORT : City Controller Spano requested, in the event of lack of quorums that the chairman of the Finance Committee be authorized to review and approve the bills for payment . Resolution By Comm. Walker: Seconded by Comm. Sturtevant RESOLVED, That the Board authorizes the chairman of the Finance Committee to approve bills submitted for payment if a quorum does not exist. Carried Unanimously SUPERINTENDENT ' S REPORT : Supt. Kinsella reported that he has received a copy of the Commons Advisory Board' s recommendations and approved regulations for permit applications for vending on the Commons . He commented that in the near future he will summarize his recommendations to the Board in a. letter, for adoption for issuance of park vending permits by the Board. STAFF REPORTS: Asst . to Supt. Dougherty reported that the suggestions for improving traffic safety at the intersection of Farm. and N. Tioga Streets are being carried out: the large tree at the northwest corner has been removed, the Post Office has taken out the mail box, the trees approaching stop signs on either side have been trimmed, the T.V. company has been notified to remove their pole on the southwest corner and they have agreed to do it , the neighbors have been contacted in regard to trimming their shrubs and some of them have already complied, and the bus shelter has been removed. Southside Center Maintenance Asst . to Supt . Dougherty requested the Board to provide guidance or policy decisions with respect to what is expected of the department as maintenance of the building. Discussion followed on the floor. Mayor Shaw asked the Finance Committee to study the matter when proposing the budget for 1983. M 252 2- July 14 , 1982 Aurora Street Repairs Supt . Kinsella reported that the repairs to the Aurora Street inter- section are progressing; however , there is a problem with parking in the 100 block of Hudson Street due to the increase of traffic on that street while the work is being done . He has met with Alderman Holman on the matter and they are reviewing possible solutions to the problem. COUNCIL LIAISON: Alderman Clynes who is acting as liaison in place of Alderman Ba.nfield, asked what her role will be. She was informed that she is expected tc report to both the Board and Council on action taken and information concerning issues . WATER AND SEWER COMMITTEE : Water Meter Contract Awards Comm. Schickel' reported that bids were received for supplying water meters . Resolution By Comm. Schickel : Seconded by Comm. Brown RESOLVED, That the contract for supplying water meters in accordance with specifications and the bid opening of July 8 , 1982 , be awarded as follows : Items 1 through 3 to Neptune Company, and Items 4 through 7 to Badger Co. Carried Unanimously STREETS FACILITIES, PARKS AND REFUSE COIP4ITTEE : Amen tent 'to 1982 Equipment 'List By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That the Board request the Common Council to amend the 1982 equipment list for the Streets and Facilities Division to include one topping - chain saw, and that $2S0 be transferred from Account A7112-250 to Account A7111-250 to cover the purchase of this chain saw. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Farmers ' Market Comm. Brown reported that the superintendent has given permission to the Tthaca Farmers ' Market to operate at the DeWitt Park location on Wednesdays from 9 a.m, to 1 p.m. under the same terms and conditions as existed in 1981. Necessary insurance documents covering their operations in DeWitt Park and Taughannock Boulevard have been received. Resolution By Comm. Brown: Seconded by Comm. Sturtevant : RESOLVED, That the Board approve this action taken by the superintendent authorizing the operation of the Ithaca Farmers ' Market in the DeWitt Park area. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Requisition for Payment By Comm. Brown: Seconded ,by Comm. Sturtevant RESOLVED, That requisition No. 1 from Salotti Construction for services in connection with the City's sidewalk construction program, be approved in the amount of $3, 892 . 49 . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No . 13 of the Dept . of Public Works , General Fund, and on Abstract No . 13 of the Water and Sewer Fund, be approved for payment. i -3- July 14, I.O82 253 IT IS FURTHER RESOLVED, That bills receivable be approved. an.d. ordered_ rendered. Carried. Unanimously Mayor Shaw asked Comm. Walker about transportation policy for public employees . Comm. Walker will look into the matter, PARKING, TRAFFIC AND TRANSIT COMMITTEE : Parking Problems Comm. Brown reported that a meeting had been held the previous week by staff, Police Department representatives and some d.own.town. merchants to discuss parking problems . Parade Permits . Mayor Shaw called attention to the need for parade route options in. connection with parade permits . The Parking, Traffic and. Transit Committee will look into the matter. REPORT OF SPECIAL COMMITTEES: Mayor Shaw spoke of the role of BPW .Liaisons to other committees . ()7) He may ask the Charter and Ordinance Committee to look at the possi- bility of making BPW Liaisons ex-officio members of committees and. (Y) boards so that they will receive minutes and communications without. (� being voting members . In this way they could attend meetings when W pertinent matters were being discussed without the necessity of attending all meetings . Q Hydropower Committee Mayor Shaw reported that the city is considering a number of options-- including the option of ownership, and has before it the recommendation. to hire an engineer to put together a study to include the feasibility of the city doing it. OLD BUSINESS : Salting Program Mayor Shaw asked Supt. Kinsella about the salting program. discussed at the Conservation Advisory Council . Supt. Kinsella is still planning to conduct a Salting Seminar in the Fall . Deputy Clerk Paolangeli will send minutes of CAC meeting to Supt . Kinsella. and Jack Dougherty. CAC is in agreement .with the amount of salt being used on roads , as reflected in the minutes , Forest Home Drive Mayor Shaw discussed ownership and maintenance of Forest .Home Drive-- the road is in bad state of disrepair. The City Attorney and City Engineer are researching the matter to try to discover who legally owns the road but their work is not completed.. The Board gave permission to the Mayor .to sign an agreement with Cornell University for signs and repair of the road in conjunction with Cornell. The City Attorney will continue his research to determine legal responsibility for the road. Executive Session The meeting adjourned into Executive Session at 5 : 15 p .m. and reconvened in Regular Session at 5 : 40 p.m. Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED, The Board authorizes City Attorney Tavelli to continue negotiations with Cornell University for the acquisition of lands for a right-of-way in regard to the W. Clinton Street relocation project , and BE IT FURTHER RESOLVED, That the City Attorney is authorized to negotiate for said lands in consideration of a dollar amount up to $3, 500 and exchange of portions of the existing right-of-way lands presently owned by the City. Carried Unanimously F 254 - 4- July 14, 1982 ADJOURNMENT : On a motion the meeting adjourned at 5 :45 p.m. Callista F. Paolangeli , Dep. ity Cleric William R. Shaw, Mayor i BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 14, 1982 12505 Town of Newfield F2378 23.23 12506 Amer. Southern Tier TreeF2142 10.00 12507 J & S Enterprises F2142 50.00 12508 A. J. Eckert F2144 1854.00 G2122 374.12 12508 A. J. Eckert d/.7� 269.F2 12509 Joseph 0. Ciaschi F2144 21.00 G2122 14.00 12510 Joseph 0. Ciaschi F2144 130.52 G2122 83.68 12511 Forest City Lodge-181 F2144 270. 25 12512 Forest City Lodge-181 F2144 126.32 12513 Ralph P. Varn G2122 54.53 12514 James H. Corrington F2142 34.38 TOTAL $ 2519.70 TOTAL T95.-4-5--- GRAND TOTAL $3315.85 APPROVE BY FINANCE COMMITTEE 1436 Bill & Maria Avramis A1710 25.00 1437 James W. Carey A1710 25.00 1438 J. Dennis A1710 20.00 1439 Frank Flannery A1710 25.00 1440 Eden S1egr A1710 25.00 1441 Ping Wing Wang A1710 25.00 1442 James Gardner A1710 25.00 1443 Bill Avramis A1710 25.00 1444 Jeffrey T. McClure A1710 25.00 1445 Carl Carpenter A1710 25.00 TOTAL 245.00 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 23, 1982 12515 A. J. Eckert Co F2144 =174.11 12516 Tioga & Buffalo Bldg. G2122 333.83 12517 City of Ithaca F2801 3062.53 12518 Morse Chain Co. G2120 175.00 12519 Town of Ithaca G2374 286.70 12520 Dryden Sewer Dist # 2 G2374 703.20 12521 Town of Ithaca G2374 130.42 12522 Town of Ithaca G2374 399.58 12523 Town of Ithaca G2374 235.35 12524 Town of Ithaca G2374 140.62 12525 Town of Ithaca G2374 103.02 12526 Town of Ithaca G2374 103.35 12527 US Dept of Ag. G2120 978.25 12528 City of Ithaca F8316-309 40.31 G8116-309 60.47 12529 City of Ithaca F8316-309 146.05 G8116-309 219.08 12530 City of Ithaca F8316-309 381.65 G8116-309 572.48 12531 City of Ithaca F8316-309 36.51 G8116-309 54.77 12532 City of Ithaca F8316-309 1459.02 G8116-309 2188.53 TOTAL WR 5296.18 TOTAL SR 6684.65 GRAND TOTAL $11,980.83 APPROVED BY FINANCE COMMITTEE 1446 J. Dennis A1710 20.00 1447 Thomas & Susan Condon A1710 15.00 1448 Raymond & Scharlie Handlan A1710 25.00 1449 William Holdheim A1710 25.00 1450 Kyu Lee A1710 25.00 1451 Sally Schultz A1710 15.00 1452 George Lambrou A1710 25.00 1453 R H P Inc. A1710 25.00 1454 Mark Haag A1710 25.00 1455 Jason Fane A1710 25.00 TOTAL 225.00 BOARD OF PUBLIC WORKS PROCEEDINGS 255 CITY OF ITHACA, NEW YORK Postponed Regular Meeting 4: 00 P.M. August 5 , 1982 PRESENT: Mayor - Shaw Commissioners (6) - Brown, Gutenberger, Schickel , Stone, Sturtevant, Walker OTHERS PRESENT: Supt, of Public Works - Kinsella Dep. City Clerk - Paolangeli City Engineer - Cox Dep. City Controller - Cafferillo Aldermen - Clynes , Hoffman Transit Supervisor - Carpenter Purchasing Agent - Clynes PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the American flag. G) MINUTES: (y) By Comm. Schickel : Seconded by Comm. Walker N RESOLVED, That the minutes of the July 14, 1982 meeting be approved. bi as recorded by the Deputy City Clerk. Q Carried. Unanimously Q INTRODUCTIONS: Mayor Shaw introduced the recently-appointed members of the Board: - John Gutenberger, Charlotte Stone and Dorothy Sturtevant. He also introduced Acting Liaison Margo Clynes who is substituting temporarily for David Banfield as Council Liaison. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Alderman Hoffman reported having received a number of comments in his neighborhood about the work being done on sidewalks . Mayor. Shaw commented that this item would be handled later in the agenda.. REPORT OF CITY ATTORNEY: Mayor Shaw reported that City Attorney Tavelli would arrive at the meeting later, having been excused to attend a meeting ii-i the City Judge ' s Chambers . Mayor Shaw reported on negotiations with U-Fair who have agreed to the terms of the offer made them by the City to buy .a strip of land for an exchange plus $3, 500 . Attorneys for both sides are working on the matter and Cornell University is preparing the deed. for the land . STAFF REPORTS: City Engineer Cox reported that bids were received on. the Six Mile Creek wall repairs by the Soil Conservation Service . Mr. Cox reviewed the bids , and after the Soil Conservation Service completes their review, they will award the contract to low bidder . The estimate for the work was in excess of $1 . 2 million; the apparent low bid was under $1 million. The city' s portion of the cost is within its budget of $276, 000. Mayor Shaw asked Mr. Cox to prepare a one-page summary for the information of the Board. City Attorney Tavelli arrived at the meeting at 4: 20 p .m. City Attorney Tavelli informed the Board that the Pushcart Case ha.d. been adjourned for three weeks . City Attorney Tavelli requested that the Board look at a proposed contract from the county whereby the city would install meters and manage a portion of the county parking lot adjacent to the Court House. The proposal was made in March 1979 , but the work has never been carried out. Mayor Shaw referred the matter to the Parking, Traffic and Transit Committee; Supt . Kinsella will obtain more information for the committee . F 256 -2- August 5 , 1982 WATER AND SEWER COMMITTEE: Award of Bid- -Sludge Collector Chain Commissioner Schickel reported that bids were received on July 22 , 1982 for supplying a sludge collector chain for use at the sewage treatment plant. Resolution By Comm. chickel : Seconded by Comm. Walker RESOLVED, That the purchase order for the sludge collector chain be awarded to the low bidder, F.M.C. Corp. for their bid of $20 ,848 . Carried Unanimously Request for Payment--Stearns $ Wheler By Comm. Schickel : Seconded by Comm. Walker RESOLVED , That a payment requisition from Stearns $ Wheler for services , in connection with the Industrial Pretreatment Program, be approved in the amount of $1 , 400 . 32 . Carried Unanimously Request for Payment--Ewell W. Finley, P.C. By Comm. Schickel: Seconded by Comm. Brown RESOLVED, That. a payment requisition from Ewell W. Finley, P.C. for professional services in connection with the design of the wastewater treatment plant, value engineering services , be approved in the amount of $28,452 . 04 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Payment--Stearns & Wheler By Comm. Schickel: Secon e by Comm. Walker .RESOLVED, That the following payment requisitions from Stearns & Wheler for services in connection with the design of additions and modifica- tions to the wastewater treatment plant, be approved: - Drawings and specifications . . $57 ,057. 20 - Additional value engineering studies . 4, 566. 73 - Minority Business Enterprise program . . . . 894. 90 - Regulatory review. . . 992. 90 -Step III aid application . . . . . . . . . 1 ,648. 91 - Geotechnical services . . . . . . . . . . . 1,477. 85 - Value Engineering studies . . . . . . . . . . . 109. 30 Discussion followed on the floor. A 'vote on the resolution resulted as follows : Carried Unanimously Sewage Treatment Plant Mayor Shaw requested an update on the sewage treatment plant . City Engineer Cox reported that the application had been filed well ahead of the deadline; however, in his last conversations with the State, he learned they would not be .reviewing any applications at that time. He hopes to have a clearer picture after next week when he will be meeting with people from the State . Mayor Shaw asked about new developments and Mr. Cox replied that he is in the process of searching for a staff person to work in that area part time , to aid in the administration of the project . The position will be part of the project . STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Request or Payment--O'Brien & Gere sneers By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a payment requisition from O'Brien & Gere Engineers for design services through May 1982, in connection with Six Mile Creek flood wall repairs , be approved in the amount of $1 , 855 . 03. Carried Unanimously i i �_ -3- August 5 , 1.9257 Request for Payment--O'Brien & Gere Engineers By Comm. Brown: —Scold by Comm. Sc is el RESOLVED, That a payment requisition from O'Brien & Ger.e Engineers for engineering services through June, , 1982, in connection. with Six Mile Creek flood wall repairs, be approved in the amount of $2, 698 . 48 . Carried Unanimously Cass Park Lobby Expansion Project Comm. Brown reported that the Cass Park Lobby Expansion. project: which involved one contract for architectural services and four contracts for construction, was begun with practically no contingency funds . During the course of construction one change order was approved in. the amount of $639 for several variations from the eI_ectr.i_ca.l, speci- fications , which could not have been contemplated during design. That represents a construction cost over-run of 0. 4% . Likewise , there was $450 in architectural reimbursements as provided for in their contract which was not budgeted for. Resolution By Comm. Brown: Seconded by Comm. Walker RESOLVED, That in order to provide the necessary additional funds for CT) the Lobby Expansion account H890-192, the Common Council be requested ( ) to provide an additional $1 ,000 to said account transferring the funds from A7182-419, Cass .Park Property Maintenance account. W Discussion followed on the floor.. Q Q A vote on the resolution resulted as follows : Carried Unanimously Request for Payment- -McFarland-Johnson Engineers , Inc. By Comm. Brown: Seconded by Comm. Sc ickel RESOLVED, That a payment requisition from McFarland-.Johnson. Engineers , Inc. for professional services , in connection with the North Tioga. Street Bridge replacement, be approved in the amount of $4, 583. 67. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Award of Bid- -North Tioga Street Bridge Comm. Brown reported that bids were received on. July 22 , 1982 for the North Tioga Street Bridge replacement. Resoliiti on By Comm. Brown: Seconded by Comm. Schickel WHEREAS, the Common Council has approved the appropriation of an addi- tional $80 ,000 for this project in order to cover the increased. con- struction costs represented by these bids ; RESOLVED, That the contract for the replacement of the North Tioga Street Bridge be awarded to the low bidder, Chemung Contractors , in. accordance with their bid of $279 , 021 . 60. Discussion followed on the floor. Mayor Shaw requested a meeting with the contractor to discuss cost of various items and to determine whether there are places in the contract where costs can be reduced. Amendment to Resolution By Comm. Guten erger: Seconded by Comm. Walker RESOLVED, That the item of lighting wiring for the decorative lamps be deleted from the contract. Discussion followed on the floor. A vote on the amendment resulted as follows : Carried Unanimously i M 258 - 4- August 5 , 1982 A vote on the amended main motion resulted as follows : Carried Unanimously Engineering Services- -N. Tioga Street Bridge By Comm. Brown: Seconded by Comm. Gutenberger RESOLVED, That a proposal dated July 7, 1982 , from McFarland-Johnson Engineers , Inc. for engineering services during construction of the North Tioga Street Bridge at an estimated cost of $3, 700 , be accepted. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Lease of GIAC office space Comm. Brown reported that Mr. Charles Tianning , Director of the Greater Ithaca Activities Center, has coordinated through the Youth Bureau discussions on leasing a portion of the GIAC office space to the Economic Opportunity Commission of Tompkins County. Resolution By Comm. Brown: Seconded by Comm. Walker RESOLVED, That the Board authorize the Mayor to execute this agreement subject to the review and approval of fees and conditions of the lease by the City Attorney. Discussion followed on the floor. Supt. Kinsella provided the Board with background information. Mr. Manning answered questions of the Board. A vote on the resolution resulted as follows : Carried Unanimously Letter from McFarland-Johnson Engineers , Inc. Comm. Brown referred to a letter from McFarland-Johnson Engineers , Inc. dated July 7 , 1982 , further explaining their request for engineering fees in excess of their November 12 , 1981 estimate of said fees . Discussion followed on the floor. Comm. Walker commented on the request for maximum bridge clearance at the beginning of the design period. Comm. Walker left the meeting at 5 : 25 p.m. Discussion continued. City Engineer Cox and Supt. Kinsella commented on their understanding of the engineering fees . Mayor Shaw referred the matter to the Streets , Facilities , Parks and Refuse Committee for review and return to the Board. Request for Payment--E. E. Root & Sons , Inc. By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a payment requisition from E. E. Root & Sons , Inc. for services in connection with the South Aurora/Prospect Street intersection, be approved in the amount of $50 ,645. 72 . Discussion followed on the floor. City Engineer Cox reported that the,,, contractor had requested an extension of 45 days which had not been granted. The work is behind schedule and he felt that something less might be granted. Mayor Shaw requested a report by the August 11th meeting of the Board on the status of the project . A vote on the resolution resulted as follows : Carried Unanimously -S- August 5, 1.982259 Request for Pa ment- -Salotti Construction, Inc. By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a payment requisition from Salotti Construction , Inc. for services in connection with the City' s sidewalk program which was approved by the Finance Committee on July 29, 1982, be approved by this Board for payment in the amount of $5 , 193. 79. Carried Unanimously At Mayor Shaw' s request, Supt. Kinsella explained,, with aid of the chalkboard, the sidewalk replacement program. Mayor Shaw explained the program with regard to curb cuts for the handicapped. Request for Payment- -Stephnick Roofing, Inc. By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That a payment requisition from Stephnick Roofing, Inc. for the balance due in connection with the re-roofing of City Hall , which was approved by the Finance Committee on July 28 , 1932 , be approved by this Board for payment in the amount of $500 . Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION CO14MITTEE : � Au it By Comm. Schickel , Seconded by Comm. Sturtevant N RESOLVED, That bills audited and approved .by the Finance Committee , LIJ as listed on Abstract No.. 14 of the General Fund accounts of the Department. of Public Works , and on Abstract No. 14 of the Water and. Q Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotions—Engineering and Utilities Division By Comm. Schickel : Seconded by Comm. Brown RESOLVED, That Ronald Gustafson of the Engineering & Utilities Division be promoted to Sewage Treatment- Plant Operator at a salary of $11 , 844 per year, effective July 18, 1982 . Carried Unanimously By Comm. Schickel: Seconded by Comm. Brown RESOLVED, That Frank Eggleston of the Engineering & Utilities Division. be promoted to Sewage Treatment Plant Operator at a salary of $10 , 951 per year, effective July 18, 1982. Carried Unanimously Appointment By Comm. Schickel : Seconded by Comm. Sturtevant RESOLVED, That Robert K. Sherman be appointed to the position of Water Treatment Plant Operator Trainee at a salary of $9 ,585 per year, effective August 9 , 1982. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Retirement The City Engineer reported that Joseph Zavaski of the Engineering & Utilities Division retired effective July 31 , 1982 . Joe was a Motor Equipment Operator with the division who had joined the City in 1958. Resolution By Comm. Schickel: Seconded by Comm. Sturtevant RESOLVED, That the Board of Public Works note that Joseph Zavaski who retired from the Engineering & Utilities Division on July 31 , 1982 will be sorely missed, and the Board wishes him all the best luck in his retirement. Carried Unanimously h 260 _.�- August 5, 1982 PARKING,:' TTLIFFIC AN. TRANSIT COPPIITTEE: Ithaca Transit System Report of Operations Comm. Brown called attention to the Transit System Report of Operations for the second quarter of 1982 which was received with the agenda. NEW COMMITTEE ASSIGNMENTS: Mayor Shaw reported the following new committee assignments : Chair V. Chair Member Water and Sewer Schickel Walker Sturtevant Streets , Facilities , Parks and Refuse Gutenberger Stone Brown Finance , Personnel and Administration Walker Stone Schickel Parking, Traffic and Transit Brown Sturtevant Gutenberger Liaison to Planning & Development Board Lucy Brown Liaison to Commons Advisory Board Charlotte Stone (tentative) Liaison to Conservation Advisory Board Charlotte Stone (tentative) Liaison to Hydropower Commission Dorothy Sturtevant (tentative) Forest Home Drive Acting Liaison Clynes asked for an update on the Forest Home Drive road problem. Mayor Shaw responded that he had authorized spending one- *^ half of the cost ($650) of repairing the road after executing a contract with Cornell University. The City Attorney and Cornell University legal staff will continue the investigation of ownership of the road. Supt. Kinsella requested participation in the talks . Parking on Stewart Avenue Acting Liaison Clynes asked if parking is still allowed on both sides of the road at Stewart Park. Supt. Kinsella responded that Jack Dougherty resolved the matter by removing the picnic tables and charcoal grilles from alongside the road and relocating them in the park. .Mayor Shaw commented that if this doesn't resolve the problem, the Board will consider changing the parking structure there . ADJOURNMENT: On a motion the meeting adjourned at 6: 20 p .m. 4Callista F, aolangeli , D City✓Clerk William R. Shaw, Mayor 261 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. August 11 , 1.982 PRESENT: Mayor Shaw Commissioners (5) - Gutenberger, Schickel , Stone, Sturtevant, Walker ABSENT: Commissioner (1) ° .Brown Liaison - excused from meeting, out of Town for business OTHERS PRESENT: City Controller - Spano Supt. of Public Works - Kinsella Dep. Clerk P Paolangeli Dep. Controller _. Cafferillo Asst. to Supt. of Public Works - Dougherty City Attorney - Tavelli Alderman (3) - Clynes , Schuler, Holman Co Asst. City Engineer - Barber (v Purchasing Agent - Clynes W City Engineer - Cox Q Q PLEDGE OF ALLEGIANCE : Mayor Shaw led all present in the Pledge of Allegiance to the American flag. MINUTES: The Minutes from the Postponed August 5, 1982 meeting were not distributed in time for approval . SPECIAL ORDER OF BUSINESS: Sidewalk Repairs Resolution to Open Public Hearin By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the Public Hearing to consider sidewalk repairs be opened. Carried Unanimously Mrs . Alice Sherwood, 122 Farm Street, spoke to the Board concerning the sidewalk on her property. Resolution to Close Public Hearing By Comm. Stone : Seconded by Comm. Walker RESOLVED, That the Public Hearing to consider sidewalk repairs be closed. Carried Unanimously Streets , Facilities , Parks & Refuse Committee Sidewalk Repairs By Comm. Gutenberger: Seconded by Comm. Walker WHEREAS, a public hearing as required by the City Charter has been held on this 11th day of August, 1982 , to afford property owners an opportunity to show cause why they have not complied with a final notice to have their sidewalks repaired, and WHEREAS, ten (10) property owners served with final notice have failed to comply; NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to cause the repair of said sidewalks as reported to the Board at the beginning of this meeting, and upon completion of such repair, certify the cost thereof to this Board for levy against the respective proper- ties as provided by the City Charter. ` 262 -2- August 11, 1.982 Amendment to Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the main resolution e amended to delete Item 3, 313 E. Court Street, and Item 9 , 109 W: Utica Street , from the list of defective sidewalks to be repaired by the City at the owners ' expense Carried Unanimously A vote on the amended main resolution resulted as follows : Ayes (4) - Schickel , Stone , Walker, Shaw Abstention (1) - Gutenberger Absent (2) - Brown, Sturtevant Carried. Comm. Sturtevant arrived at the meeting at 4 : 20 P <M. COMMUNICATIONS: Mayor Shaw called attention to a letter to the Board dated August 1982 , from Mr. Augustus Baldini for additional street lights in the vicinity of 515 Chestnut Street. He referred the matter to the Streets , Facilities, Parks and Refuse Committee , SUPERINTENDENT' S REPORT: Supt. Kinsella reported that he had approved the request from the NYSDoT for Bernard Carpenter to become part of the Training Material Review Committee which will provide clearing house work for the DoT of small and large transit operators in the State . REPORT OF COUNCIL LIAISON: Acting Liaison Clynes requested information concerning the service by the Department of Public Works of Fire Department equipment . Mayor Shaw asked Supt. Kinsella to furnish Aldermen Clynes and Holman, and other Aldermen desiring the information, copies of the correspond- ence between the DPW and the Fire Chief and Police Chief. WATER AND SEWER COMMITTEE: Hydraulic Sewer Cleaner- -Award of Contract Comm. Schickel reported that bids were received on August 5 , 1982 , for supplying a hydraulic sewer cleaner . Resolution By Comm. Schickel : Seconded by Comm. Sturtevant RESOLVED, That the contract for supplying a hydraulic sewer cleaner in accordance with the specifications , be awarded to W. M. Roberts , Cazerovia, N. Y. , for their bid of $24 ,444 . 00 , it being the lowest bid meeting the specifications . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously STREETS , FACILITIES, PARKS & REFUSE COMMITTEE : Status Report- -Six Mile Creek Wall Repair City Engineer Cox answered questions of the Board pertaining to a status report prepared by him for information of the Board. Project should be started in near future and completed in 1982 . Mr. Cox explained that a portion of the Woolworth Parking Lot will have to be cordoned off during construction. -3- August 11 , 19863 South Aurora/Prospect Streets Intersection Report Comm. Gutenberger reported that the reconstruction project at this intersection has experienced start-up delays and, therefore , it is estimated that the completion of the project will not be realized. until after the first week in September. The Superintendent has met with the S & F Committee and is taking the necessary steps to advise the media, Chamber of Commerce and Ithaca College regarding the continued construction duration. City Engineer Cox reported. that it is hoped the traffic will be back on the street by the 27th of August. Comm. Stone suggested that information be given to all newspapers , including the Ithacan, radio stations , etc. , alerting the public of the problem. Alderman Holman requested that signage be placed. on E. State Street, and possibly other entries to the City, to alert people . Handicapped Access Wheelchair Ramps Comm. Gutenberger reported that the City Engineer has recommended the o-) installation of handicapped access wheelchair ramps at various loca- tions as shown on map dated July 28 , 1982 . This is in. response to a. � request for expediting completion of handicapped accessible sidewalks in the downtown Central Business District. W Resolution Q By Comm. Gutenberger: Seconded by Comm. Sturtevant RESOLVED, That authorization be given to transfer. $12 ,000 from the Downtown Traffic Control Capital Project No . 128 to the Downtown Street Improvements Account No. 140 for construction of these ramps . A copy of this resolution should be provided to the Budget and Admin- istration Committee of Common Council for their review and approval , Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously N. Tioga Street Bridge Project Comm. Gutenberger reported that a request has been received by the Board of Public Works for additional consulting engineering fees in the amount of $4 , 700 for design of the N. Tioga Street Bridge project. The request is in Committe for review and recommendation at the Board's August 25th meeting . East State Street Report Comm. Gutenberger reported that Supt . Kinsella is compiling a report for the Streets and Facilities Committee regarding the cost of various options for the rehabilitation of East State and Mitchell Streets . This staff report, when completed, will be reviewed by the S & F Committee with subsequent recommendations to the Board of Public Works and forwarding to Common Council . Mayor Shaw reported that a public hearing will be held by the Planning and Development Committee . He suggested that the Board or a representa- tive might want to attend the public hearing to give their views on the matter. Request for Payment- -Salotti Construction By Comm. Gutenberger: Seconded by Comm. Sturtevant RESOLVED, That a payment requisition from Salotti Construction for sidewalk construction for the City of Ithaca be approved in the amount of $2 ,952 . 35 . Carried Unanimously Request for Payment--Fratto Construction By Comm. Gutenberger : Seconded by Comm. Walker RESOLVED, That a payment requisition from Fratto Construction for the South Aurora Street Widening, in the amount of $72 ,664 . 14 , be approved. Carried Unanimously i F 264 -4- August 11 , 1982 N. Tioga Street Bridge Acting Liaison Clynes read the following Memo from Alderman Dan Hoffman: "T0: Those concerned about the appearance of the new Tioga St. bridge FROM: Dan Hoffman August 6 , 1982 At its August 5 meeting, the BPW voted final acceptance of the � low bid to reconstruct the Tioga Street bridge. In an attempt to reduce costs , the Board removed from the contract installation of wiring that would have made possible the eventual relighting of the irorr lamps that adorned the old bridge, saving an estimated $3000 in. con- struction costs . At the same time, the Mayor made a strong pitch for further negotiations with the contractor to identify other aesthetic features that might be modified or eliminated in order to further reduce the project cost (such as the mounts for the old lamps or the concrete ballustrade designed to replicate the old bridge railing) . I am as disturbed as anyone at the cost increases for this project ; in fact I probably could have been satisfied with a $58 , 000 pedestrian bridge. However, in agreeing to go along with the vehicular bridge, I took into account the fact that many people. expre.ssed a desire that the new bridge incorporate some of the aesthetic amenities of the old one and match the historical flavor of the nearby Aurora Street bridge. I believe Phil Cox and the consulting engineers made a sincere attempt to respond to these concerns and designed a bridge that would be an attractive entrance to Fall Creek (NY! ) . Although I did not offer an opinion on the removal of the wiring from the contract, I think it would be a shame to continue to pick at that design now out of frustration with cost overruns that had little to do with the relatively inexpensive aesthetic amenities of the bridge ."'-- I hope those who share my concerns will relay them to the BPW and to Phil Cox in a timely fashion . The next BPW meeting is Wed. August 11 . Unfortunately, I will be out of town for the week and will not be able to attend.' The memo was referred to the Streets , Facilities , Parks and Refuse Committee, City Engineer Cox alerted the media to the closing of the Tioga Street Bridge in the near future, probably sometime next week. FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker : Seconded by Comm. Sc:hickel RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No . 15 of the General Fund account of the Department of Public Works , and on Abstract No . 15 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotion By Comm. Walker : Seconded by Comm. Schickel RESOLVED, That David Hoaglin of the Streets and Facilities Division be promoted from Laborer to Maintenance Worker at the rate of $4 . 49 per hour, effective August 15 , 1982 . Carried Unanimously -S- August 11 , j.9065 NEW BUSINESS: Comm. Guten erger spoke regarding oil and stoning of streets . Accumulation of stones in curbs creates a problem with. storm. drains , Supt . Kinsella responded. J. Dougherty will report to the Streets , Facilities , Parks & Refuse Committee regarding the problem. ADJOURNMENT: On a motion, the meeting adjourned at 5 . 10 P ,M, llista F. Paolangel� William R. Shaw, Mayor (Y) Deputy City Clerk W BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE August 11, 1982 12533 Barry J. Kahn F 2144 14.27 G 2122 9.52 12534 First & Adams Snc. F 2144 9.00 G 2122 6.00 12535 Saul & Janice Birnbaum F 2144 60.54 G 2122 40.36 12536 Cornell Univ. G 2120 28,424.98 TOTAL WR. 53.81 TOTAL SR. 28,480.86 GRAND TOTAL $ 289564.67 APPROVED BY FINANCE COMMITTEE 1456 Joseph Failing A1710 15.00 1457 Bettina Herbert A1710 57.29 1458 Daniel Helsey A1710 58.65 459 Joseph Ciaschi A1710 1,155.00 ,460 Village of Cayuga Heights A2300 106.22 TOTAL 1,392.16 BOARD OF PUBLIC WORKS PROCEEDINGS 267 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 25 , 1982 PRESENT: Mayor - Shaw Commissioners (5) - Gutenberger, Schickel , Stone , Sturtevant, Walker ABSENT: Commissioner (l) _ Brown OTHERS PRESENT : Supt . of Public Works - Kinsella City Engineer - Cox City Controller - Spano Dep. Clerk - Paolangeli City Attorney - Tavelli Asst . to Supt , Dougherty Dep . Controller -= Cafferillo Purchasing Agent - Clynes Council member - Clynes Transit Supervisor - Carpenter City Chamberlain - Wright co Personnel Administrator - Collins PLEDGE OF ALLEGIANCE: Mayor Shaw led all present in the Pledge of Allegiance to the American flag. SPECIAL ORDER OF BUSINESS: Mayor Shaw presented the Board members and Supt . Kinsella with badges of office personally delivered by the Tompkins County Chamber Of Commerce , and indicated that they were available in his office for anyone else who would like them. COMMUNICATIONS: Letter from Michael and Sarah Gold Mayor Shaw referred to a letter addressed to the Board, Mayor and Alderman Dennis re . Resurfacing of State and Mitchell. Streets , in which they indicate they are opposed to resurfacing of the two streets , or any part of either, with bricks because it would be more costly in. the short run and the long run, and are not as good a driving surface as asphalt. They urge the city to act in the interest of the entire city. Mayor Shaw advised the Board to read the letter which. will be available in the Superintendent ' s office . MINUTES: Mayor Shaw commented that the minutes of the August 11; 1982 meeting could not be approved inasmuch as the draft had been mislaid; therefore , the minutes were not distributed . REPORT OF CITY ATTORNEY: Executive Session City Attorney Tavelli suggested the Board vote at the end of the meeting to adjourn into Executive Session. He indicated he wished to discuss the status of negotiations on condemnation of property at the corner of Aurora and Prospect Streets . REPORT OF SUPERINTENDENT: Supt . Kinsella reported that he had received a copy of a News Release concerning the S . Aurora Street construction which the radio has publi- cized. He also reported that the Vice President of Ithaca College had letters sent to all incoming students outlining the suggested detour to the College , taking care of the problem. WATER AND SEWER COMMITTEE : Amen-�cment to Minutes off- August 5, 1982 Award of Bid- -Sludge Collector C ain Comm. Sc is el reporte t at t e amount of bid had been reported incorrectly at the August 5 , 1982 meeting . To correct that he moved the following resolution: 268 - 2- 1982 August 25 , Resolution By Comm. Schickel : Seconded by Comm. Gutenberger RESOLVED, That the purchase order for the sludge collector chain be awarded to the low bidder , F.M.C. Corp. for their bid of $20 , 720. Carried Unanimously STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE : Awar of Bi - - ront mounted rotary mower Comm. Gutenberger reported that bids were received on August 18 , 1982 for supplying a front-mounted rotary mower for use at the golf course .," There are sufficient funds in the equipment account of the golf course to cover this purchase . Resolution By Comm. Walker: Seconded by Comm. Sturtevant RESOLVED, That the contract for supplying a front-mounted rotary mower with an optional vacuum unit attached, be awarded to Eaton Golf & Tractor, Inc. of Syracuse , for the total bid amount of $6 ,177 . 00 . Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (1) - Walker Nays (5) - Shaw, Schickel , Gutenberger, Stone , Sturtevant Motion Defeated New Resolution By Comm. Gutenberger: Seconded by Comm. Sturtevant RESOLVED, That the contract for supplying a front-mounted rotary mower minus the optional vacuum unit listed at $906 , be awarded to Eaton Golf & Tractor , Inc . of Syracuse , for the total bid amount of $5 , 271 . 00 . Carried Unanimously Payment Requisition--Salotti Construction, Inc. By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That a payment requisition from Salotti Construction, Inc. for work performed in connection with the City' s sidewalk program, be ' ' approved in the amount of $3,444 . 05 . Carried Unanimously Amendment to Equipment List Comm. Gutenberger presented the following recommendation for discussion only: That the authorized equipment list for the golf course be amended to include the purchase of a heavy-duty shop vacuum cleaner in the amount of $150 ; said monies to be obtained from existing funds in the equipment account , and the request forwarded to the Budget & Administration Committee of the Common Council for approval . Mayor Shaw referred the recommendation which had not been reviewed in committee to the Streets , Facilities , Parks & Refuse Committee for review and return at the next meeting of the Board. Engineering Survey of North Tioga Street Bridge By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the committee , after reviewing the increase request for actual work and design work on the N . Tioga Street bridge , recommend that the request for increase in payment of $4 , 700 be approved. Discussion followed on the floor. Comm. Gutenberger reported that the committee had studied the project and costs for possible savings , but could find only two to recommend: 1) electric wiring to lights ; 2) prefabricated ballustrades . A vote on the resolution resulted as follows : Carried Unanimously Mayor Shaw expressed concern over the use of professional service agreements without fixed limits and requested Comm. Walker and his committee to examine the concept of this type of contract and report = back. Supt . Kinsella will furnish the committee with a handbook out- lining different types of contracts . 9 -3- August_ 25 , 1982 Council member Banfield arrived at the meeting at 4: 45 p .m. Re uisition for Pa ment- -Fratto Construction, Inc. By Comm. Gutenberger: Seconded -by Comm. Schickel RESOLVED, That payment requisition No . 2 from Fratto Construction , Inc. for services performed in connection with the widening of South Aurora- Street, be approved in the amount of $30, 000 . 00 . Carried Unanimously Request for Payment- -E.E. Root Co . By Comm. Gutenberger : Seconded by Comm. Schickel RESOLVED, That payment requisition from E .E . Root Co . for services performed in connection with the Aurora/Prospect Street project in the amount of $90, 000 be approved. Carried. Unanimously FINANCE, PERSONNEL AND ADMINISTRA'T'ION C01\01TTTEE : Transfer _ - --� �� By Comm. Walker: Seconded by Comm. Stone RESOLVED, That David McFall be transferred from the Water Filtration G) Plant to the position of truck driver in the Engineering $ Utilities (Y) Division at $5 . 66 per hour, effective August 30, 1982 . N Carried Unanimously W Appointment By Comm. Walker: Seconded by Comm. Stone Q RESOLVED, That Glen Harris be appointed to the position of laborer in the Streets & Facilities Division at $4 . 33 per hour, effective August 2S , 1982 . Carried. Unanimously Audit By Comm. 'Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 16 of the General Fund account of the Depart- ment of Public Works , and on Abstract No . 16 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Una.ni_m011s7y Executive Session By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the Board adjourn into Executive Session for purpose of discussing the hiring of an assistant grants administrator for the Ithaca Wastewater project , the status report on the Aurora. Street condemnation procedures and personnel discussions concerning changes within the Transit Division. Carried Unanimously SPECIAL BUSINESS: Comm. Stone asked about the agreement with Cornell University regarding the land on Meadow Street ; Mayor Shaw responded that negotiations covered the value of the land plus a dollar amount. UNFINISHED BUSINESS : Hy ropotver Mayor Shaw reported that the Common Council is still pursuing two basic avenues , receiving information from its own engineering consultants , and the Planning Department are preparing a license application for the City to own and operate the plant (one option) . The second is negotiations with the University and Synergics for any number of various combinations which would involve a joint effort . West End Development Mayor Shaw reported that the Planning Board had taken a step forward at its discussions on West End development which affects us in that a factor of their resolution, including moving ahead on the request of funds to assist in the infrastructure improvements , has been dis- cussed in the West End area. The Planning Board very clearly supported the concept . He suggested that City Engineer Cox or Supt . Kinsella E 270 -4- August 25 , 1982. may want to talk with Joey Pierce as staff person putting together the grant application. The Mayor will be talking with members of council to look at consequences . Collegetown .Mayor Shaw reported that Collegetown would be discussed that evening by the Planning and Development Committee in the sense that it affects us . The City does have some funds in the capital improvement process for infrastructure in the Collegetown area. The committee seems to be supportive of an ARC application to support on a 50-50 basis infra-,, structure improvements in Collegetown. Six Mile Creek Wall Mayor Shaw announced that there would be a ground-breaking ceremony on Monday, August 30, at 11 : 30 a.m, to celebrate reconstruction and repair of Six Mile Creek Wall . MINUTES: By Comm. Walker: Seconded by Comm. Stone RESOLVED, That Minutes of the August 5 , 1982 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously Executive Session The Board adjourned into Executive Session at 5 : 07 p .m. The Board reconvened in Regular Session at 6: 10 p.m. The following resolutions were passed: Authorization To Fill Vacancies By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Transit Division be authorized to fill a vacancy for a bus driver at an hourly rate of $5 . 41 , and a copy of this resolution be forwarded to the Budget and Administration Committee of the Common Council for approval . �.,. Carried Unanimously By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the filling of an anticipated vacancy for the position of auto mechanic helper in the Transit Division at a minimum hourly rate of $4 . 84, or at a lower- grade depending upon the experience of the applicant, be approved, and a copy of this resolution be forwarded to the Budget and Administration Committee of the Common Council for approval. Carried Unanimously Assistant Construction Grants Administrator By Comm. Walker : Seconded y Comm. Stone RESOLVED, That the Superintendent is hereby authorized to contract -for an Assistant Construction Grants Administrator for the Ithaca .Area Wastewater Treatment Plant Project , C-36-1095 , at a rate not to exceed $10 . 00 per hour for approximately 15 to 20 hours per week, more or less , not to exceed a gross annual payment of $12 , 000 , effective September 1982 . Approval of this contract is subject to "the concurrence of the Special Joint Subcommittee . Terms and conditions of the contract are to be established by the City Engineer in cooperation with the City Attorney. Ayes (5) Opposed (1) - Mayor Shaw Carried ADJOURNMENT: On a motion the meeting adjourned at 6 : 20 p .m. Callista F . Paolangeli , cUep . City Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE AUGUST 25, 1982 1461 Ms. Johanne H Hager A1710 63.27 1462 Conrail A1710 1765.60 1463 Johnsons Boat Yard & Marina A2590 600.00 TOTAL 2428.87 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 271 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. September 8 , 1982 PRESENT: Mayor - Shaw Commissioners - (4) - Brown, Gutenberger , Schickel , Walker. ABSENT: Commissioners - (2) - Stone, Sturtevant: OTHERS PRESENT : Supt . of Public Works - Kinsella City Controller - Spano Dep . Controller - Cafferillo City Engineer - Cox Dep. Clerk - Paolangeli City Attorney - Tavelli Asst. to Supt. - Dougherty Purchasing Agent - Clynes Council Person - Clynes PLEDGE OF ALLEGIANCE: (y) Mayor Shaw led all present in the Pledge of Allegiance to the American. flag. W �[ MINUTES : Q By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Minutes of the August 25 , 1982 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously CITY ATTORNEY' S REPORT: Brindley Street Bridge Atty. Tave:lli reported that Conrail has provided a Release of rights-of- way and bridges and the City now owns the rights-of-way and bridges ; the land was deeded to the City in 1966 . REPORT OF DEPARTMENT HEADS: Winterization Program Purchasing Agent Clynes reported on the winterization program for the Tin Can which was carried out by a Boces instructor and employees of the Youth Program. The work was done under the auspices of the Energy Task Force. Kenneth Jordanek, supervisor , has prepared a report of the project. ADDITIONS TO THE AGENDA: Streets , Facilities , Parks & Refuse Committee .Comm. Gutenberger requested the addition of Item H concerning action taken two weeks ago in Executive Committee in regard to condemnation of property at Aurora and Prospect Streets . No board member objected. WATER AND SEWER COMMITTEE : Request for payment- -Stearns $ Wheler By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That a payment requisition (final) from Stearns $ Wheler for professional services in connection with the Deep Shaft Biological Treatment Plant, be approved in the amount of $9 , 757 . 15 . Carried Unanimously Authorization for execution of contract By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the Mayor be authorized to execute on behalf of the City an agreement with Bernard P. Donegan, Inc. to provide for the financial services in connection with the financing of the Ithaca Area Wastewater Treatment Plant . This agreement has been negotiated and approved by the Special Joint Subcommittee . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously I 272 -2- September. 8, 1.982 Request for_Pp�ayment- -T.G . Miller Associates , P . C . By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That a payment requisition from T. G. Miller Associates , P .C . for surveying services in connection with the Ithaca Area Wastewater. Treatment Plant, be approved in the amount of $918 . 40. Carried Unanimously Request for ayment- -Stearns $ Wheler By Comm. Schickel: Second- by Comm. Walker RESOLVED, That a payment requisition from Stearns & Wheler, for - professional engineering services in connection with the Industrial Pretreatment Program, be approved in the amount of $351 . 75. Carried Unanimously Request for payment- -Stearns $ Wheler By Comm. Schickel : Seconded by Comm. Gutenberger RESOLVED, That payment requisitions from Stearns & Wheler for pro- fessional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facility, be approved as follows : - drawings and specifications - $57 , 544. 84 - geotechnical services - 5 ,349. 53 - regulatory review - 694.30 Discussion followed on the floor . City Engineer Cox presented a brief update on the project. A vote on the resolution resulted as follows : Carried Unanimously STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE: Request for payment- -O' Brien & Gere Engineers By Comm. Gutenberger: Seconded by Comm. Brown RESOLVED, That a payment requisition from O'Brien $ Gere Engineers for engineering services in connection with the Six Mile Creek wall replacement, be approved in the amount of $357 . 18 . Carried Unanimously Parking in Parking Lot D--Woolworth Supt. Kinsella commented on parking in the lot adjacent to the Woolworth Store . Arrangements are being made to permit two-hour parking in the portion of the lot not being used by the contractor; announcement will be made within the next couple of weeks . East State Street Paving Comm. Gutenberger reported that the committee had again reviewed the information available concerning the repaving of East State Street- -thy options available and the positive and negative effects of each, as well as the price breakdown. Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the Board reaffirms its March 24, 1982 recommendation that the East State Street project be done in asphalt. Discussion followed on the floor . + A vote on the resolution resulted as follows : Carried Unanimously Mayor Shaw reported that the Planning and Development Committee of Council will be meeting on September 22 , 1982 at 7 : 30 p .m. in the Common Council Chambers, at which time the public are invited to discuss the proposed project and provide input to the committee . Mayor Shaw requested that Board members attend the meeting , if possible . Amendment of Equipment List Comm. Gutenberger requested that the equipment list for 1982 be amended to include a 36" bar chain saw to replace the existing unserviceable equipment . Repairs to the old chain saw would amount to $278 . 60 ; a new chain saw costs approximately $424 . The existing chain saw is seven years old and it is necessary to have this large chain saw for the removal of large limbs and tree trunks . -3° September 8 , UA Resolution By Comm. Gutenberger: Seconded by Comm, Schickel RESOLVED, That approval be given this request_ to purchase a replacement chain saw. Funds for this are available in existing accounts . This request shall be forwarded to the Budget 4 Administration Committee of the Common Council for review and approval, Carried Unanimously Street Lights on Chestnut Street Comm. Gutenberger reported that a request ha-s been received. for the installation of a street light on Chestnut Street . The DPW is conducting a survey of street lights and other energy related matters . Resolution By Comm. Gutenberger: Seconded by Comm, Schickel RESOLVED, That the request for a street light on: Chestnut Street be denied at this time. Discussion followed on the floor. A vote on the resolution resulted as follows : M Carried. Unanimously N Update on Albany Street Bride L, City Engt: Cox presented an update on the matter of rebuilding or rehabilitating the Albany Street bridge . The decision had. been made to rehabilitate the bridge using federal monies . In early August the Q NYSDoT received a letter from the federal_ highway people agreeing to a design which does retain some substandard. features , On. August 23, 1982 the NYSDoT issued a news release concerning the proposed project which will necessitate the closing of the brid-ge from spring until fall . The cost of the project will be approximately $300, 000 , Street Trees for Fall Planting Comm. Gutenberger reported that bids were received on September 3 for supplying trees for fall planting. Resolution By Comm. Gutenberger: Seconded by Comm Brown. RESOLVED, That the contract for supplying trees for fall planting be awarded as follows : Items 1 , 3, 4 alternate , 5 - Schichtel ' s Nursery Item 2 - Braun Nursery Carried Unanimously Sidewalk Repair Program Comm. Gutenberger reported that the current Section 5 . 30 of the City Charter provides for the authority of the Board of Public Works to assess the cost of repairs of delinquent sidewalks , plus 10% penalty (or service charge) to the property and its owner . The current policy in. the Chamberlain' s Office allows for the property owner to be assessed for a series of annual payments spread over 5 years at 5% interest rate per annum on the unpaid balance due . A number of landowners who have two or more properties take advantage of the 5% annual rate or defer payment of the assessment , in some cases for more than a year, and thus avoid the interest expenses they would otherwise incur by borrowing the money. Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the penalty charge be increased from loo to 25% , and the interest rate be increased, to more properly reflect the costs of financing, administrating and overseeing the sidewalk repair program, and the Board' s recommendation be submitted to the Charter and Ordinance Committee of the Common Council for adoption. Discussion followed on the floor. It was suggested that the committee also look into fees and interest charges for curbs and underground vaults for possible revision. A vote on the resolution resulted as follows : Carried Unanimously M 274 -4- September 8 , 1.982 R.H.P . Property - South Hill By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the City of Ithaca, through its Board of Public Works , pay the sum of $7, 924 to R.H.P. , Inc . for the lands condemned at the corner of S. Aurora Street and Prospect Street , and that the City of Ithaca accept a deed from R.H.P. , Inc. to said property and that the pending condemnation proceeding be discontinued without cost, Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously FINANCE , PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By. Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 17 of the General Fund of the Department of Public Works and on Abstract No . 17 of the Water and Sewer Fund., be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered. rendered. Carried Unanimously PARKING, TRAFFIC $ TRANSIT COMMITTEE : Supt. Kinsella announced that the Parking, Traffic & Transit Committee will meet on September 14, 1982 , at 4: 00 p .m. , in his office. - City Attorney Tavelli commented that the Charter and Ordinance Committee had amended Chapter 60 of the Code , "Traffic and Vehicles" ; there is no longer parking in excess of 15 minutes in the City Hall area. UNFINISHED BUSINESS: Hydropower Mayor Shaw reported that the city- is preparing an application for hydropower, sole ownership , as well as negotiating with Cornell University and Synergics for a possible project jointly with them. PERSONS APPEARING BEFORE BOARD: Parking on Dryden Road Angela Brashear, 50 Durfee Rd. , Groton, N.Y, spoke to the Board concerning two items: the posting of a sign on Dryden Road to prohibit parking in front of a driveway; and the removal of a meter on Dryden Road on the East side of College Avenue . Mayor Shaw referred the requests to the Parking, Traffic and Transit Committee for review and report back at one of the next two meetings of the Board. ADJOURNMENT: On a motion the meeting adjourned at 5 : 07 p .m. f / Callista F . Paolangeli , ep . Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 8, 1982 12537 City of Ithaca F2801 249.76 12538 City of Ithaca F2801 39.24 12539 City of Ithaca F2801 36.43 12540 City of Ithaca F2801 84.53 12541 Victoria Dann F2144 93.05 12542 Richard Mulvey F2144 356. 25 12543 Harvey Rumsey F2144 173.315 12544 Curtis Alexander F2144 135.00 12545 R. C. Duthie F2144 118.92 G2122 121.44 12546 D. Hart G2650 5.87 12547 City of Ithaca F8316-309 46.50 G8116-309 69.74 12548 City of Ithaca F8316-309 114.96 G8116-309 172.44 12549 City of Ithaca F8316-309 211.16 G8116-309 316.73 12550 City of Ithaca F8316-309 7.06 G8116-309 10.60 12551 City of Ithaca F8316-309 974.67 G8116-309 1462.00 TOTAL WR 2640.78 TOTAL SR 2158.82 TOTAL $4799.60 APPROVED BY FINANCE COMMITTEE S 1r 1464 Peter Zaharis A2590 1746.00 BOARD OF .PUBLIC WORKS PROCEEDINGS 275 CITE' OF I THACA, NEW YORK Regular Meeting 4000 P.M. September 22 , 1982 PRESENT: Mayor - Shaw Commissioners (4) Gutenberger, Schickel , St-one , Sturtevant ABSENTi Commissioners ( 2) - Bro-vnii, �q)-ker OTHERS PRESENT Supt. of Pub)Tc Works __ Kinsella City Controller Spare Dep. Controller Cafferi.1-Jo Dep. Clerk - Paolangeli - Purchasing Agent - Clynes Asst. to Supt. - Dougherty City Attorney - Tavelli Council Persons - Clynes, Hoffman City Engineer e 'Cox City Chamberlain. Wright PLEDGE OF ALLEGIANCE: Mayor Shaw led all. pre.seni in the Pledge �3Y= Allegiance to the W American fla_g<_,_ MINUTES: By Comm. Schickel. Seconded by Comin. RESOLVED, That the minutes of the Sept=ember 8 , 3.982 meeting be approved as recorded by the Deput=y City Clerk, Carried. Un.anlmousl.y COMMUNICATIONS . Mayor Shaw referred the following communication dated. September 17 , 1982, received by him from the Board of Fire Commissioners , to the Streets , Facilities ,, Parks & Refuse Committee, "WHEREAS , The Beard of Fire Commissioners F)f the City of Ithaca do hereby make the. following resolution to bs;. pre 5er,ted. to the Board of Public Works C.hai.rperson , Hu.aman Sep° ices. Committee and the Cha.rtcr and Ordinanc=e Committee to discontinue the use of open flame 1.ype construction flares s that are used at construction sites and locations within the City of Ithaca on/or before,, Janvary 1 ; 1983, and WHEREAS, this t=ype of warning device is considered- to be a very a serious fire hazard, dirty, causing pollution of the air; and a. user of petroleum products NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works , Human Services Committee, Charter and Ordinance Committee support this resolution and develop a City ordinance banning forever the use of this open flame type warning device used. at con.structi_on. sites in the City of Ithaca, and- present such ordinance to the Common. Council of the City of Ithaca for their approval . " PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Joel Fredell , 312 Farm Street, Director, Project Growing Hope, presented the following petition to the Board: "September 22 , 1982 The Board of Directors of Project Growing Hope hereby requests that the property owned by the City of Ithaca on Floral Avenue be leased to Project Growing Hope for use as Community Gardens to serve the West Side community, in accordance with state and municipal law regarding such use of publicly-owned land, and in full cognizance of existing rights-of-way and all other present limitations on the use of said property. " Mr. Fredell presented a site plan proposal with the above request which Mayor Shaw referred to the Streets , Facilities , Parks & Refuse Committee . E 276 -2- September 22 , 1982 SUPERINTENDENT' S REPORT: Petition regarding Dar Ting spaces Supt . Kinsella reporte that a petition has been received bearing 148 signatures of persons requesting the Board to recommend removal of two parking spaces on University Avenue east of the driveway to Alpha Delta Phi Fraternity. Mayor Shaw referred the petition to the Parking , Traffic and Transit Committee. REPORT OF COUNCIL LIAISON: Southside Center Acting Liaison Clynes asked if the city has a lease agreement in regard to the Southside Center and grounds. Mayor Shaw responded that there is a two-page memorandum prepared in May by Kathe Evans which describes the legal relationship , confirming that the City owns the land and building with the exception of a narrow strip of land (about 11' ) . Mrs . Clynes asked who is responsible for maintenance. Mayor Shaw responded that the City has responsibility for certain types of maintenance--payment of utilities , major repairs , etc . In addition, Community Development has done some work there. The Southside Center is responsible for minor and regular maintenance. The budget for 1983 will address the matter further. Forest Home Drive Acting Liaison Clynes asked if anything has been resolved concerning ownership of Forest Home Drive. Mayor Shaw asked City Attorney Tavelli to give an update on the subject . City Attorney Tavelli responded that there should be a legal memo to the Mayor by next week. He said his research has been completed and he is going over it and will give his opinion as to where ownership rests . WATER AND SEWER COMMITTEE : Payment Requisitions- -Stearns $ Wheler By Comm. Schickel: Seconded by Comm. Gut enberger RESOLVED, That payment requisitions from Stearns & Wheler for pro- fessional services in connection with the design of additions and modifications to the Ithaca Area Wastewater Treatment Plant be approved as follows : - Drawings .and specifications . . . . . . $116 , 356 . 93 User charge . . . . . . . . . . . . . . . 735 . 96 - Minority Business Enterprise Program . . . 271. 73 Regulatory review. . . . . . . . . . . . 1 960 . 18 - . Geotechnical services . . . . . . . . . . . 291. 09 Carried Unanimously Bids- -replacement of culvert Comm. Schickel reported t at bids were received on September 16 , 1982 in connection with replacement of the culvert damaged near VanNa.tta' s Dam in the flood of October, 1981 . Resolution By Comm. Schickel : Seconded by Comm. Stone RESOLVED, That the contract for the replacement of the culvert be awarded to Hayes Enterprises for their low bid of $13, 720 . Carried Unanimously STREETS, FACILITIES, PARKS & REFUSE COMMITTEE : Designation o "Fall Pic up Week" By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the week of October 18 through October 22, 1982 be designated as "Fall Pickup Week" in the City of Ithaca, at which time the department will pick up items of household refuse not normally accepted in the regular weekly trash collections . This pickup will take place on the same day as the householder' s regularly scheduled trash pickup . Items placed in this special collection must be prepared and set out in accordance with the department' s regulations for special household refuse pickup . Carried Unanimously i � ...fit'-•" - 3- September 22 , 19277 Bids- -Construction of ram ed crosswalks Comm. Gutenberger reported that bids were received on September 16 , 1982 for the construction of ramped. crosswalks for handicapped persons . Resolution By Comm. Gutenberger: Seconded by Comm, Schickel. RESOLVED, That the contract for the con.st»ruction. of ramped cross�,ral.l:s for handicapped persons be awarded to Paolangel_i Contraci.ors fol- i.hel_r low bid of $8 , 584, Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Final re uisition- -Salotti Construction Inc . By Comm. Gutenberger: Seconded by Comm. Sc ickel RESOLVED, That a payment requisition (final) from Salotti Construction, Inc. for services in connection with the City' s sidewalk ; epl.a.cement program, be approved in the amount (if $3 ,855 . 1.3 . (Y) Ca.rried. Unanimously (v Payment requisition #1- -Cliemung Contracting Cow LIJ By Comm. Gutenberger: Seconded by CoEn. Sturtevant RESOLVED, That payment- requisition #I from Chemung Contra.c.t.ing Corp . for services in connection with the N< Tioga. Street Bridge replacement ; be approved in the amount-. of $1.01 , 029 . 08 Carr-k- Una;ii.nIOUS3y Payment requisition--McFarland Johnson h;igr:, .. , I;ic. By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That a payment requisition from McFarland. Jolinso;i EjJgrs . , Inc, for professional services in connection with, the pl.a.;ining and design, of the N. Tioga Street Bridge replacement, be approved in. the amount. of". • $4, 700. Carried. Un an ir�ious ly Construction contracts- -South Aurora Street: Comm. Gutenberger reported that two construction. contract, were recently completed on S . Aurora Street . The project at S . Aurora. and Prospect Streets suffered a cost overrun of approximately $22 , 650 . In addition. to that amount , the City Attorney recently concluded. negotiations with. the property owner for rights-of-way necessary for that project . That amount of approximately $7, 900 had not been anticipated. in the original ,. budget . The South Aurora Street project, construction cost= overran the budget by $3, 500 Resolution By Comm. Gutenberger: Seconded by Comm, Stone RESOLVED, That the Common Council be requested to transfer $23, 000 from Capital Account #128 , Downtown Traffic Control ; and $1.2 ,000 from. Account #191, Handicapped Access to City Ball , as f-oI.lows : $31 , 000 to Account #190, and $4 ,000 to Account #195 . Discussion followed on the floor. Comm. Schickel commented that his understanding was that the reconstruction would. provide enough width. to get a stacking left-turn lane which was not done , or appeared not to have been done the way the striping is . City Engineer Cox responded by explaining why the reconstruction of the intersection was under- taken and said that in his estimation they had pretty much accompli_sh.ed what they had set out to do. A vote on the resolution resulted as follows : Carried Unanimously Payment requisition- -E .E . Root $ Sons , Inc . By Comm. Gutenberger: Seconded by Comm. Sturtevant RESOLVED, That a payment requisition (final) from E .E . Root & Sons , Inc . for the reconstruction of the South Aurora. and Prospect Streets intersection, be approved in the amount of $43 ,447. 31 , contingent upon 278 -4- September 22 , 1982 the Common Council appropriating the additional $31, 000 requested, and that the City Chamberlain be authorized to make immediate payment toward this bill to the extent that existing funds allow. Carried Unanimously Payment request- -ONSYR, Inc . By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That a payment request from ONSYR, . Inc . for the department ' s fuel management system, be approved in the amount of $7 , 065 . Carried Unanimously Restriping of Prospect/Aurora Streets intersection By Comm. Schickel : Seconded by Comm. Sturtevant RESOLVED, That the Board asks the staff to restripe the Prospect/ Aurora Streets intersection in whatever way it will provide the maximum capacity for all left-hand turns from Prospect Street onto S. Aurora Street and the northbound traffic from S . Aurora Street onto Prospect Street. Discussion followed on the floor. Referral Resolution By Comm. utenberger: Seconded by Comm. Stone RESOLVED, That the resolution concerning restriping of the Prospect/ Aurora Streets intersection be referred to the Streets , Facilities , Parks and Refuse Committee . Ayes (4) - Gutenberger, Schickel, Stone , Mayor Shaw Nay . (1) - Sturtevant Carried FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That the bills receivable , and bills payable as listed on Abstract No. 18 of the General Fund account of the Department of Public Works , and on Abstract No . 18 of the Water and Sewer Fund, be approved subject to approval of the chair of the Finance Committee. ' Carried Unanimously UNFINISHED BUSINESS: Road Salting Mayor Shaw reported that the Conservation Advisory Council have been reviewing the road salting program and will be asking some members of the board to work with them before making recommendation. Planning & Development Committee : Supt. Kinsella reminded the Board that the Planning and Development Committee of the Council would be meeting that evening to discuss the repaving of State Street with brick vs . asphalt, and asked. board members to attend, if possible . ADJOURNMENT: On a motion the meeting adjourned at 5 : 00 p .m. r . Callista F . Paolangeli, D' . Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 22, 1982 12552 Town of Ithaca ^2 C,*A37Y 31.58 12553 David Heide G2122 30.51 12554 Ithaca Neigh. Hsing F2144 18.13 G2122 12.09 12555 City of Ithaca F8316-309 57.42 G8116-309 86.14 12556 City of Ithaca F8316-309 107.58 G8116-309 161.38 12557 City of Ithaca F8316-309 360.35 G8116-309 540.52 13558 City of Ithaca F8316-309 35.22 G8116-309 52.83 12559 City of Ithaca F8316-309 1439.46 G8116-309 2159.19 TOTAL WR 2018.16 TOTAL SR 3074.24 GRAND TOTAL 5092.40 APPROVED BY FINANCE COMMITTEE t 1465 M. W. & C. K. Haag A1710 25.00 1466 Ricardo & Alice Humerez A1710 25.00 1467 Will-Robert Teetor A1710 25.00 1468 Norman C. Long A1710 25.00 1469 Norman Freeman A1710 25.00 1470 Grace Knapp A1710 25.00 1471 Jeffrey McClure A1710 25.00 1472 Jason Fane A1710 25.00 1473 Hazel Stickles Estate A1710 25.00 1474 R H P Enterprizes A1710 30.00 1475 James Macera A1710 25.00 1476 G. Halkiopoulos A1710 20.00 1477 Nancy G. Gersh A1710 25.00 1478 Elmer Medgyaszay A1710 15.00 SUB TOTAL 340.00 1479 New York State Electric & Gas 225.00 TOTAL 565-06 BOARD OF PUBLIC WORKS PROCEEDINGS 279 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. October 13 , 1982 PRESENT: Mayor - Shaw Commissioners (6) - Brown, Gutenberger, Schickel , Stone, Sturtevant, Walker OTHERS PRESENT : City Controller - Spano Dep. Controller - Cafferillo City Attorney - Tavelli Supt . of Public Works - Kinsella City Engineer - Cox Asst. to Supt . - Dougherty Acting C. C. Liaison - Clynes Alderman, Fifth Ward - Hoffman Ithaca Housing Authority Exec. Director - Mary Louise Battisti City Clerk - Rundle (� PLEDGE OF ALLEGIANCE: Mayor Shaw led all present in the Pledge of Allegiance to the Lj American flag. Q Q MINUTES: By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the Minutes of the September 22 , 1982 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously ADDITIONS OR DELETIONS TO AGENDA: Supt. Kinsella requested postponement of the Energy Program status report to next meeting. No Board member objected. CITY ATTORNEY' S REPORT: Condemnation Proceedings- -Prospect Street City Attorney Tavelli reported that the condemnation proceedings are over and he has received a signed and executed deed to be filed in the County Clerk' s Office . Brindley Street Bridge City Attorney Tavelli reported that he has received a Release to the bridges in question which has been filed in the County Clerk' s Office . County Parking Lot Request City Attorney Tavelli reported that in June Mayor Shaw received a memo from the County requesting the City to sign an agreement with respect to a public parking lot maintained by the City behind the Court House. This was done in 1979 . He reported that he has responded by memo in respect to legality of that and told them it is legal if the City does in fact lease the property from the County and does make a number of changes in our ordinances authorizing parking meters to go behind the County Court House which can be done with some changes in our parking ordinance . That issue would have to go to the Charter and Ordinance Committee of Common Council . He said he told Supt. Kinsella this is something which has economic factors and that the Board might want to reexamine the issue inasmuch as 3 years have passed to see whether the City wants to get into the business of having parking meters behind the Court House . He recommended that it be referred to the appropriate committee of the Board for examination. Mayor Shaw referred the issue to the Parking, Traffic and Transit Committee. I 280 -2- October 13, 1982 Trains in West End City Attorney Tavelli reported having conversations with the General Counsel ' s Office in Philadelphia, on Monday, October 11th. Regarding the speed of the trains , he said they seem to be laboring under the impression that the City of Ithaca has ordinances regulating, or otherwise has set some sort of speed limit on the trains . Upon re- searching the matter he could find none. They would -like to increase the speeds, therefore making the traffic jam shorter in duration. That may not solve all the problem, but they have asked permission to increase the speed of trains from 5 to 10 miles per hour. Attorney Tavelli commented that it is his understanding that the condition of the tracks dictates the speed. He will call the General Counsel back on Thursday and advise them that as far as he knows there is no re- striction on the speed of their trains in the West End. He acknowledged that that is not the whole problem. Forest Home Drive Ownership City Attorney Tavelli reported that he has supplied the Mayor, City Engineer and Supt . of Public Works with a memo (8 pages) of his legal findings in respect to Forest Home Drive. The road goes back to 1812 . He reported that it is his legal opinion and recommendation that the Forest Home Drive is not a City street ; the City has no obligation to maintain it ; as to what it is , obviously it is a private right-of- way of some kind. Copies of the memo are available from the City Attorney, Mayor or Supt . of Public Works . STAFF REPORTS: Superintendent of Public Works Supt . Kinsella requested a meeting with the Finance, Personnel and Administration Committee following the Regular Meeting for a work session and to discuss appointment of Richard Ferrel, Danby Road, to the position of Motor Equipment Maintenance Supervisor of the Ithaca Fleet . Supt . Kinsella reported that he and Jack Dougherty had interviewed the top three of the eligible list and commented that he had been remiss in doing this . Oiling and Stoning Procedures Asst . to Supt . Dougherty reported receiving complaints over the past few years about the oiling and stoning procedures of the City and gave a brief background of the procedures . PETITIONS AND HEARINGS BEFORE BOARD: Jodi Murray, 205 Fair Street , presented a petition containing 66 signatures requesting a 4-way stop sign on Wood Street , cleaning of Wood Street Park of broken bottles , etc. , police patrol and possibly crosswalks for children. The petition was referred to Streets , Facilities , Parks and Refuse Committee . REPORT OF COUNCIL LIAISON: Community Gardens Acting Liaison Clynes reported that the Common Council , at its meeting the previous week, recommended that the Board of Public Works provide temporary space on City-owned property to Growing Hope . Commitment to Recycling Acting Liaison Clynes reported that the Common Council had unanimously passed a resolution asking the Department of Public Works and Conser- vation Advisory Council to work with the Recycling Task Force to prepare recommendation for comprehensive cost-effective City-wide recycling program in time for inclusion in the Capital and Operating Budget for 1984 . -3- October 137 1982281 Letter from Tompkins County Department of Social Services Acting Liaison Clynes read the following letter to the Board: "September 15 , 1982 Ms . Margaret Clynes Alderman First Ward City Hall Dear Ms . Clynes: With the realization that a number of new sites are being designated within the city for curb cuts , I would like to make you' aware' of a specific situation where such construction would serve to provide a particular individual with a freedom of movement she currently is denied. Michelle Swansbrough is a young woman with two very young children, who suffers from (£acioscapulohumeral) muscular dystrophy. The weakness of her musculature necessitates her being. confined to a wheelchair for both balance and mobility. Due to her condition, limited mobility, and the necessity of caring for a 4-1/2 year old Llj and a 2 year old daughter, her husband is unable . to-work. . He' -must be home to take the children out, to do the grocery shopping, and any other transporting ; she cannot negotiate a vertical. obstacle Q between sidewalk and street . The Swansbroughs live on the east side of Meadow Street, between South Street and Wood Street. Were there to be a curb cut at both, or even one corner , she would gain access to Tops Market and Carl ' s Drugs , so she could shop for the family's groceries and pharmaceuticals . She would also have better access to the park nearby, where she could take part in her children's recrea- tion, instead of having that family activity limited to her husband alone. Curb cuts, in this instance, would do much to free this family from i-Es physically-imposed barriers and isolation and provide the parents the much needed flexibility to more effectively -cope -with having two children in a household where one parent is physically handicapped. I would greatly appreciate your attention to this matter. It is an instance where we, as a community, can help a family help themselves . If you have any further questions , I may be reached at 274-5395 . Sincerely, Laine Tammer Caseworker Preventive Unit cc : Linda Chupp - Southern Tier Muscular Dystrophy Assoc . John & Michelle Swansbrough Donald Kinsella - Supervisor of Public Works Raymond Schlather. - Alderman First Ward" WATER AND SEWER COMMITTEE : Payment Requisition--Stearns & Wheler By Comm. Schic el : Seconded by Com:2. Stone RESOLVED, That a payment requisition from Stearns $ Wheler, for professional engineering services in connection with the development of an Industrial Pretreatment Program, be approved in the amount of $4 , 399 . 97 . Carried Unanimously i 282 -4- October 13, 1982 STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE : Payment Requisition- -McFarland-Johnson Engineers , Inc_ . By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That a payment requisition from McFarland-Johnson Engineers , Inc. for professional services in connection with the construction work at the N. Tioga Street Bridge, be approved in the amount of $2 , 167 . 93. Carried Unanimously Request for Easement Comm. Gutenberger reported that the Superintendent has received a request for an easement approximately 10 feet in width and approxi- mately 250 feet long and varying in width from 10 feet down to M . approximately 0 feet, located adjacent to the Ithaca Housing Authority' s west property line, starting at Wood Street and progressing southerly to a point of termination. The purpose of this easement request is to allow the IHA to construct a paved driveway from Wood Street to the parking lot of its new facility presently under construction. This would necessitate the granting of an easement from lands owned by the City, namely, the Wood Street playground. This easement would allow the IHA to move the driveway they had originally proposed, west- erly to avoid damaging a large ornamental evergreen tree on an adjacent private residential property and reduce the impact of traffic activity on that adjacent property. In consideration, the IHA would allow and provide for use of this driveway by City maintenance equipment for access to the playground. Any existing ornamental trees or shade trees would be replanted and preserved by IHA in a manner acceptable to the City. Resolution - By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the Board authorize the City Engineer and the City Attorney to review and approve an easement document and for the Mayor , to subsequently execute said easement . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Access to University Avenue Comm. Gutenberger reported that in response to a request to remove meters adjacent to the east side of a driveway entering University Avenue, the City Traffic Engineer has ordered the relocation of a "no parking" sign to increase the no parking area along the north curb of University Avenue an additional 10 feet to the east. _ He suggests further that the increased traffic from these properties served by that driveway necessitates upgrading of that driveway by the private property owners who own it in order to accomplish im- proved safe access to University Avenue . Curb Cut Request on S. Meadow Street Comm. Gutenberger reported that the Committee met and discussed the request once. In doing so numerous other questions came up which they did not discuss or resolve so there will be another meeting on it. Regarding the concern of curb cuts in a high-speed area where there are no sidewalks , such as at Tops , Comm. Gutenberger questions if it would be advisable to have curb cuts , and commented that the Department of Social Services should be contacted about this request . Discussion followed on the floor. Aurora and Prospect Streets Comm. Gutenberger informed the Board that the Committee had not had enough time to discuss the Aurora and Prospect Streets problem, but would meet again and, hopefully, have a recommendation ready for the next meeting of the Board. -5- October 13, 198283 Community Gardens Comm. Gutenberger reported that he and Supt . Kinsella, with a representative of Community Gardens , walked the proposed site on Floral Avenue ; currently they are waiting for information from the State concerning the widening of Floral Avenue, which would have considerable impact on them. There is some urgency that they be allowed to get in there this fall to prepare for spring planting . Mayor Shaw reported that substantial progress is being made on their request through Community Development for an alternative to the First Street site . Sidewalk Assessments Comm. Gutenberger reported that private sidewalks have been repaired by City forces during 1982 in accordance with an action of the Board of Public Works taken on August 11 , 1982 . Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with ( ) Section 5-30 of the City Charter as codified, and that a public (v hearing on said levy be held at the regular meeting of the Board on Ljj November 10 , 1982 . � Carried Unanimously Q FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No . 19 of the General Fund Account of the Depart- ment of Public Works , and on Abstract No . 19 of the Water and Sewer Fund, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotion Comm. Walker reported that Stephen Kamm has successfully passed his examination and -is now licensed as a Water Treatment Plant Operator. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That approval be granted for the promotion of Stephen Kamm from Water Treatment Plant Operator Trainee .to Water Treatment Plant Operator, at an annual salary of $10, 951 , effective October 3, 1982 . Carried Unanimously PARKING,- .TRAFFIC AND TRANSIT COMMITTEE : Ithaca Transit System Report of Operations Comm. Brown presented the Ithaca Transit System Report of Operations through the third quarter of 1982 . Hydropower Mayor Shaw reported the Hydropower Commission has been re-established. He commented that the Board of Public Works had a representative on that Commission, as well as staff involvement . The concerns are both specific and general . Conservation Advisory Council Mayor Shaw remarked that the Board of Public Works does not have an active liaison to the Conservation Advisory Council , and that he would welcome a Board member volunteering to serve as liaison. ADJOURNMENT: On a motion the meeting adjourned at 5 : 03 P .M. Jo ph A. Rundle, City Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 13, 1982 12560 Paul Warren G2122 30.51 12561 Gerard Franco G2122 30.51 12562 David Bowlsby F2144 265.75 12563 Vincent Small F2144 948.88 12564 City of Ithaca F2801 170.56 12565 Town of Ithaca G2374 165.47 12566 Dryden Sewer Dist. G2374 591.45 12567 Town of Ithaca G2374 275. 23 12568 Town of Ithaca G2374 194.52 12569 Town of Ithaca G2374 156.83 12570 Town of Ithaca G2374 132.24 12571 Town of Ithaca G2374 91.56 12572 Town of Ithaca G2374 366.01 12573 Morse Chain Co. G2120 175.00 12574 City of Ithaca F8316-309 34.69 G8116-309 52.03 12375 City of Ithaca F8316-309 85.67 G8116-309 128.51 12576 City of Ithaca F8316-309 342.73 G8116-309 514.10 12577 City of Ithaca F8316-309 19.11 G8116-309 28.66 12578 City of Ithaca F8316-309 1316.42 G8116-309 1974.62 TOTAL 3183.81 TOTAL 4907.25 Grand Total 8091.06 APPROVED BY FINANCE COMMITTEE 1480 W & M Miller A1710 25.00 1481 A & E DeSantis A1710 25.00 1482 M & Y Kim A1710 25.00 1483 G & M Halkiopoulos A1710 25.00 1484 Michael Waldvogel A1710 25.00 1485 Frank Slattery A1710 25.00 1486 Ithaca City School Dist. A2220 11,237.73 TOTAL 11,387.73 BOARD OF PUBLIC WORKS PROCEEDINGS 285 CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. October 27, 1982 PRESENT: Mayor - Shaw Commissioners (6) - Brown, Gutenberger, Schickel, Stone, Sturtevant, Walker OTHERS PRESENT: City Controller - Spano Dep. Controller - Cafferillo Asst. to Supt. - Dougherty Supt, of Public Works - Kinsella City Engineer -Cox City Attorney - Tavelli Transit Supervisor - Carpenter Acting Liaison C.C. - Clynes City Clerk - Rundle PLEDGE OF ALLEGIANCE: Mayor Shaw led all present in the Pledge of Allegiance to the American flag. MINUTES: By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the minutes of the October 13,1982 meeting be approved as recorded by the City Clerk. Carried Unanimously ADDITIONS OR DELETIONS TO THE AGENDA: Water and Sanitary Sewers Committee Comm. Schickel requested that Item 2f be deleted from the agenda. No Board member objected. Parking, Traffic and Transit Committee Comm. Brown requested the addition of a Section 18 resolution. No Board member objected. COMMUNICATIONS: Mayor Shaw reported that Mrs. Anthony DeSantis, 215 Dryden Road, called him regarding receipt of a bill for $25.00 for sanitation violation #1-early placement of garbage at 215 Dryden Road. Mrs.- DeSantis, owner and resident of a multiple residence, claims to have been unaware of the city's ordinance, and was in the hospital at the time the violation occurred. Mayor Shaw asked if the Board has a formal procedure for waiving charges in cases such as this. Discussion followed on the floor. Mayor Shaw referred the item to the Streets, Facilities, Parks $ Refuse Committee. PETITIONS AND HEARINGS BEFORE THE BOARD: Request for Leniency Barry Kahn, 209 S. Corn Street, appeared before the Board regarding an overtime charge billed him for turning on the water at his residence following repairs to the line. The request was referred to the Water and Sanitary Sewers Committee for review and report back at the next meeting of the Board. Violation #1- Early Placement of Garbage Atty. Michael J. Pichel appeared berme the Board on behalf on Moshe and Dalia Pelli, owners of a multiple residence at 318 E. Seneca Street, who received two notices of $25 charges for early placement of garbage. The owners do not live at 318 E. Seneca St. , but hire a man to put the garbage out for the residents. They claim that the garbage was not put out by anyone at the residence. The complaint was referred to the Streets, Facilities, Parks & Refuse Committee for review. I -2- October 27, 1982 286 CITY ATTORNEY'S REPORT: Deed for Park -- Seneca Street City Attorney Tavelli reported that he has received and will record the deed to the piece of property next to the old East Hill School, and suggested the Board may want to identify the small park with a name. The item was referred by the Mayor to the Streets, Facilities, Parks and Refuse Committee for consideration. STAFF REPORTS: Asst. to Supt. Dou herty Mr. Dougherty called attention to the Staffing Needs Analysis of the Vehicle °°- Repair Center, copies of which were distributed to the Board, asking that it be reviewed. He commented that the report is his best estimate of what it would take to rim the repair shop, accomplishing maintenance of all city equipment, and maintaining it at a proper level. The report was not included in the 1983 budget request because it was not ready when the budget request was submitted. He commented that there are several ways of approaching this: if it is decided that we do not want the central repair garage to maintain all of the equipment, that decision can be made. The report is based on what he understands the city's position to be--that it should be a central repair garage and should maintain all of the city's equipment. This would require more than double the number of mechanic titles in that facility. Mr. Dougherty introduced Richard Ferrel, recently appointed Motor Equipment Maintenance Supervisor, to the Board. Mayor Shaw referred the report to Mr. Ferrel and the Finance, Personnel and Administration Committee for review. WATER AND SEWER COMMITTEE: Payment Re uisition--Stearns & Wheler By Comm. Schickel: Seconde by Comm. Walker RESOLVED,That a payment requisition from- Steams & Wheler for professional- engineering services for the development of an Industrial Pretreatment Program, be approved in the amount of $3,791.63. Carried Unanimously Payment Requisition--Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a payment requisition from Stearns & Wheler for professional services in connection with the Sewer System Evaluation Survey, be approved in the amount of $79.71. Carried Unanimously Payment Requisitions--Stearns $ Wheler By Comm. Schickel: Seconde by Comm. Gutenberger RESOLVED, That the following payment requisitions from Stearns & Wheler in connection with the design of additions and modifications to the Wastewater Treatment Plant, be approved: - Drawings and Specifications . . . . . . . . . . . . $ 109, 090.92 - Value Engineering Studies . . . . . . . . . . . . . 10, 824.97 - Regulatory Review . . . . . . . . . . . . . . . . . 1, 039.37 - User Charge . . . . . . . . . . . . . . . . . . . . 111.85 - Permits . . . . . . . . . . . . . . . . . . . . 202.23 - Re-design Resulting from Value Engineering. . . . . 83.89 - Financial Capability Analysis Application . . . . . 412.66 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Payment Requisition--Ewell W. Finley, P.C. By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a payment requistion from Ewell W. Finley, P.C. for professional services in connection with the value engineering for the design of the Ithaca Area Wastewater Treatment Plant, be approved in the amount of $26,083.61. Carried Unanimously -3- October 27, 1�R4 Payment Re uisition -- Ithaca Real Estate Agency By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That a payment requisition from the Ithaca Real Estate Agency for appraisal services in connection with a value estimate of the sewer outfall easement in connection with the Wastewater Treatment Plant project, be approved in the amount of $395.00. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously STREETS, FACILITIES, PARKS, AND REFUSE COMMITTEE: Payment Requisition— Paolan eli Contractor By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED,"That a payment requisition from Paolangeli Contractor for the construction of 10 wheelchair ramps in various locations in the central business district, be approved in the amount of $8,584.00. Carried ied Unanimously Payment Requisition -- O'Brien & Gere Engineers, Inc. By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That a payment requisition from O'Brien & Gere Engineers, Inc. for engineering services in connection with the Six Mile Creek wall rehabilitation, be approved in the amount of $2767.29. Carried Unanimously Q Payment Requisition -- Eckerlin, Klepper, Hahn & Hyatt By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That a payment requisition from Eckerlin, Klepper, Hahn & Hyatt for professional engineering services in connection with the repairs to the Green & Seneca Street Parking Garages, be approved in the amount of $750.00. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Payment Requisition (No. 2) Chemung Contracting,Inc. By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That a payment requisition (No. 2) from Chemung Contracting, Inc. for the reconstruction of the North Tioga Street Bridge over Cascadi_lla Creek, be approved in the amount of $91,675.19 Carried Unanimously Bid Award--contract for supplying salt Comm. Gutenberger reported that bids were received on October 21, 1982 for supplying salt for ice control. Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the contract for supplying salt for ice control be awarded to International of Clarks Summit, Pa. for their bid price as shown, delivered; and to Cargill, Inc. of Lansing, N.Y. for their bid price as shown, picked up at their plant. (When a mile factor is figured as required in the specifications, Cargill becomes the low bidder.) Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Au it By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 20 of the General Fund account of the Department of Public Works, and on Abstract No. 20 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously M 288 -4- October 27, 1982 Appointments- Streets $ Facilities Division By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Gerald Schrader and Daniel Slattery as Laborers in the Streets & Facilities Division at $4.33 per hour, effective October 24, 1982. Carried Unanimously Promotions -- Streets & Facilities Division By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the Board approves the promotion of Brian Mitchell and Michael Reynolds to the position of Maintenance Workers in the Streets & Facilities Division at $4.4 per hour, effective October 31, 1982. PARKING TRAFFIC AND TRANSIT COMMITTEE: Distribution of 1982 Section 18 Funds By Comm. Brown: Seconded by Comm. Sturtevant WHEREAS, the City has been notified of the Federal Highway Administration, Section 18 Public Transit Funding availability, and WHEREAS, City staff have been negotiating the distribution of these Section 18 funds with the County, and WHEREAS, staff feels a satisfactory solution has been reached; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works agrees to the distri- bution of the 1982 Section 18 Public Transit Assistance funds and requests the Mayor to notify the County Commissioner of Planning of the City's agreement, and execute said agreement. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Commonland City Attorney Tavelli reported that City Engineer Cox had received several memos from Mr. Fabbroni of the Town of Ithaca. City Engineer Cox commented that he did not feel that the city's watershed was in jeopardy. Hydropower Mayor Shaw reported on the progress of negotiations. One option would be to build it ourselves, the other option would be on a negotiated agreement with both Synergics and Cornell University. NEW BUSINESS: Letter of, preciation By Comm. Gutenberger: Seconded. by Comm. Schickel RESOLVED, That the Superintendent write a letter of acknowledgement and appreciation to Marvin Adelman for his services to the City with respect to his work with city crews on the Commons. ADJOURNMENT: On a motion, the meeting adjourned at 5:15 p.m. Jos h AL Rundle, Uity Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE 12579 GPP Inc. F2144 87.29 12580 Town of Dryden G2374 529.97 12581 William Avramis F2144 891.15 G2122 1855.41 TOTAL 978.44 TOTAL 2385.38 APPROVED BY FINANCE COMMITTEE 1488 Ping Lei Wang A1710 25.00 1489 D. B. & M. G. Gersh A1710 25.00 50.00 BOARD OF PUBLIC WORKS PROCEEDINGS 289 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. November 10 , 1.982 Due to lack of a quorum, the meeting was not held at 4 : 00 p .m. , but was rescheduled for 8 : 00 p.m. that evening. PRESENT: Mayor - Shaw Commissioners - Gutenberger, Stone, Sturtevant , Schickel , Walker ABSENT: Co ssioner - Brown OTHERS PRESENT: Supt. of Public Works - Kinsella Asst. to Supt. - Dougherty Dep. Clerk - Paolangeli MINUTES: By Comm. Schickel : Seconded by Comm. Sturtevant RESOLVED, That the minutes of the October 27 , 1982 meeting be approved as recorded by the City Clerk. (y) Carried Unanimously N Ljj SPECIAL ORDER OF BUSINESS: Public Hearing on Sidewalk Assessments Q Resolution To Open Public Hearing By Comm. Gutenberger: Seconded y Comm. Stone RESOLVED, That the Public Hearing on Sidewalk Assessments is open. Carried Unanimously No one appeared to speak to the hearing. Resolution To Close Public Hearing By Comm. Gutenberger: Seconded y Comm. Stone RESOLVED, That the Public Hearing on Sidewalk Assessments is closed. Carried Unanimously STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE : Si ewalk Assessments By Comm. Gutenberger: Seconded by Comm. Schickel WHEREAS, a public hearing has been held by this Board on assessments levied for construction of sidewalks at various locations in the City of Ithaca as detailed in the attachments to the minutes of the Board of Public Works meeting of October 135 1982 , and WHEREAS, the property owners have been afforded. an opportunity to be heard as provided for in the City Charter ; now, therefore be it RESOLVED, That the sidewalk assessments levied by this Board on October 13, 1982 , in the total amount of $4 ,152 . 49 , be and hereby is finally approved and recommended to the Common Council for confirmation. Carried Unanimously Request for Expungement of Charges- -318 E. Seneca Street Comm. Gutenberger reported that tie Superint nt--gas reviewed the matter of charges against property owners of 318 E. Seneca Street for early placement of trash. He has been informed by staff that in the past there have been numerous violations , sometimes twice a week, of trash being placed out early for pickup . Specifically, after publica- tion of the regulations in November of 1981 for institution of the special service charge , the property owners received special pickups and were invoiced on December 3 and 14 , 1982 . The owners were contacted by telephone on May 2 , 1982 , to notify them of an existing violation and subsequently there have been two violations of this regulation. Resolution By Comm. Gutenberger : Seconded by Comm. Stone WHEREAS, there are at least five recorded violations at 318 E . Seneca Street , some prior to the enactment of the current trash pickup regula- tions , and the remainder following this enactment , and 290 -2- November 10 , 1982 WHEREAS, efforts to notify the owners directly of continuing violatidils have been made, and WHEREAS, the property owners of 318 E. Seneca Street are receiving a special service for which they are being charged; now, therefore , be it RESOLVED, That the property owners of 318 E . Seneca Street be notified by the Superintendent that these special charges will remain in effect and are payable to the City of Ithaca. Carried Unanimously rN Request for Expungement of Charges--215 Dryden Road Comm. Gutenberger reported that the Superintendent has investigated the request for voiding service charges sent to the owner of property at 215 Dryden Road for violation of early trash pickup regulations . Resolution By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS, records indicate that early placement of trash at 215 Dryden Road occurred on 3/19 ; 4/15; 7/28; and 9/22/82, and WHEREAS, the property owner received a special service for which she is being charged; now, therefore, be it RESOLVED, That the property owner of 215 Dryden Road be notified by the Superintendent that these special charges will remain in effect and are payable to the City of Ithaca. Carried Unanimously FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE: Au it By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 21 of the General Fund account of the Department of Public Works , and on Abstract No . 21 of the Water and Sewer Fund, be approved for payment . It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Promotion Elmer Cook By Comm. Walker: Seconded by Comm. Stone RESOLVED, That Elmer Cook be promoted to the position of Maintainer in the Streets & Facilities Division at $4. 84 per hour, effective November 14, 1982. Carried Unanimously Promotion *-' John Knuutila By Comm. Walker : Seconded by Comm. Stone RESOLVED, That John Knuutila be promoted to the position of Motor Equipment Operator in the Streets & Facilities Division at $5 . 89 per hour, effective November 14, 1982 . Carried Unanimously Permanent Appointment - Peter Albertsman By Comm. Walker : Seconded by Comm. Stone WHEREAS , Peter Albertsman has successfully completed Civil Service testing for the title of Stock Manager; now, therefore , be it RESOLVED, That Peter Albertsman be granted a permanent appointment to the position of Stock Manager in the Streets & Facilities Division at an annual salary of $13, 046 , effective November 14 , 1982 . Discussion followed on the floor . Supt . Kinsella commented that Mr . Albertsman has done a fine job in working on the fuel management system and he hopes that all the Board members will have a chance to meet Mr . Albertsman and his counterparts at the garage . A vote on the resolution resulted as follows : Carried Unanimously -3- November I.0, 19891 Addition to Agenda 1983 Bue_t Comm. Warr reported that the budget , as amended by the Finance Committee, submitted to the Mayor for the Board and our department, was approximately $3, 565 ,000 . He said there were many amendments or changes made by the Mayor to that budget, the crux of which is to add or subtract in net about $1 ,000 to our proposed utilities budget, to subtract our equipment request for a computer out of the operating budget and into the revenue sharing budget so we are still hoping to et that computer, to reduce the account for salt by approximately 10, 000, to add to the equipment and maintenance account approximately $10, 000, and to add to gas and oil account approximately $10 ,000 . He reported that the net of the Mayor ' s recommended changes is to reduce their budget by approximately $22 , 000 , the bulk of which is that computer which is for $28 ,000 . Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board recommend and pass on to the Budget and Administration Committee of Common Council the Finance Committee ' s () adopted budget in the total amount of $3, 565 , 554 . (y) Discussion followed on the floor. N Ld Comm. Gutenberger asked why the $6 ,000 compressor for the Hall. of Justice was removed from the budget and was told by Supt. Kinsella �( that after looking into the status, maintenance history, he decided to remove that request from the equipment list. Comm. Gutenberger asked why 3 mowers in amount of $350 were removed. from the equipment list and was told that the item went into small_ tools account Buildings & Grounds 8810 , acct. 322 . Comm, Gutenberger asked why the merry-go-round was taken out of Stewart Park and not replaced. He was told that it was taken out because it was dangerous , but that money is in the account for add.i_- tional playground equipment. Comm. Schickel asked how we can get along with $100 mowers in the cemetery but need $400 mowers every other place we have hand mowers . No response was given. Mayor Shaw suggested getting an answer at some point in time later inasmuch as the hour was late . Comm. Schickel asked if the equipment list being voted on included Mr. Dougherty'-s car and was told that it does. A vote on the resolution resulted as follows : Ayes (5) - Gutenberger, Stone, Sturtevant , Schickel , Walker Abstention (,l) —Mayor Shaw Carried Mayor Shaw commented that he thought it was an excellent budget and would give strong support to 990 of it. The committee work on the budget was excellent. He thanked the staff who prepared the budget and the staff who operate within the budget . It came in low- and' they have to live within it and that ' s to their credit . He further commented that he was very pleased and that it made his job immensely easier. MAYOR' S COMMUNICATION : Mayor Shaw referred to a letter received from James M. Kerrigan, Pres . , Tioga $ Buffalo Building Corp. , thanking staff for their quick , prompt cooperation over his efforts on 200 East Buffalo Street. He said he would make a copy of the letter available to anyone wishing to see it . Mayor Shaw also commented that he has $20 , 000 in the Parks Reserve Account. Although it is not earmarked for Stewart Park, it is aimed at that sort of thinking. Although it ' s not a substantial sum it is the first time in 5 years that funds have been set aside for this kind of improvement. 292 - 4- November 10, 1982 NOTE : The meeting was abbreviated, the entire agenda not completed.. The items not taken up at this meeting will be handled at the next meeting of the Board. ADJOURNMENT: On a motion the meeting adjourned at 8 : 20 p .m. Callista F. Paolangel-i-, 6Dep. Clerk William R. S aw, Mayor OF PT -IC dlcc()(,TlITF) J."I"CEIVA13LY 12532 Cauuua. ;Partiienvs (12122 I 3r.51 12 36'3 1,71tcj jJ1. 2',j2aqei- (7 2122 3 5.9 61 12.5134 Darx)stlienes c 17estopoulos F214,1 15-.71 02122 10.47 125133 C'Orilu'll universitu F2 6 3 J 52.33 (72650 34.S 6' 123,36 Corrieli. Universitzi 62120 23,424.9,0 TOTAL 3' Ua ter C, ozi 28,556.RO 3 Grand Total ,u2?. APPROV_' D PY Fl�'IIWCE COINIZ•11117TEZ BOARD OF PUBLIC WORKS PROCEEDINGS 293 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. November 24 , 1982 PRESENT: Mayor - Shaw Commissioners (4) ° Gutenberger, Schickel, Stone, Walker ABSENT: Commissioners (2) - Brown, Sturtevant OTHERS PRESENT: Supt. of Public Works - Kinsella City Controller - Spano Asst. to _ Supt. Dougherty Dep. Clerk - .Paolangeli City Attorney ° Tavelli MINUTES: By Comm. Walker: Seconded by Comm. Schickel CO RESOLVED, That the Minutes of the November 10, 1982 meeting be approved (� as recorded by the Deputy - City Clerk. � Carried Unanimously Comm. Schickel asked if it would be possible to receive the minutes Q and agenda a few days earlier to give the board members an opportunity to go over them before the meetings . Mayor Shaw commented that the Finance, Personnel, and Administration Committee will be meeting in December to take up two or three items and perhaps distribution of minutes and agenda could also be discussed. SPECIAL ORDER OF BUSINESS: By Comm. Schickel: Seconded by Comm. Stone WHEREAS, Philip L. Cox has served the City of Ithaca as City Engineer from May 5, 1975 and will conclude his service on December 3, 1982 , in order to further his career, and WHEREAS, during his tenure as City Engineer he has exhibited a high degree of professionalism, competency and leadership in the conduct of his office, and WHEREAS, Philip L. Cox, in addition to his professional service to the public, has contributed greatly to the progress of design and construction of the City of Ithaca' s new Wastewater Treatment Plant ; now, therefore, be it RESOLVED, That this Board of Public Works commends Philip L. Cox, P.E. for his past efforts on behalf of the City, and wishes him well in all his future endeavors . Carried Unanimously Mayor Shaw requested that the Clerk have an appropriate copy of the resolution made, to include signatures of the Board, Superintendent and Mayor, which will be presented to Mr. Cox. REPORT OF COUNCIL LIAISON: Comm. Schickel read a memorandum from Acting Liaison Clynes as follows : "At the last budget meeting on November 18 of Council those present agreed to raise the anticipated 1983 parking revenues with a firm message to the Board of Public Works that parking fees would be raised early in 1983 . Would you please pass this information on to the Board of Public Works at its meeting on November 23 ." WATER AND SEWER COMMITTEE: Request for Expungement of Charges Comm. Schickel reported that at the October 27 meeting of the Board, a request was received from Mr. Barry Kahn, owner of property at 209 S . Corn Street, for a review of billing charges levied against that property for turning on water . This matter was referred to committee for review and report. i - 2- November 24, 1982 294Resolution By Comm. Schickel : Seconded by Comm. Walker WHEREAS, a review of records at the water_ division office reveals that Mr. Kahn' s request to have water turned on for that day was received after regularly scheduled working hours , and WHEREAS, this request for service could not be honored except by an 'overtime ' call to the property for which the owner was subsequently billed; it is therefore RESOLVED, That the request from Mr. Barry Kahn for an expungement of the charge incurred for one-hour -of overtime (minimum charge) in. order to turn water back on at 209 S . Corn Street, be granted. w. Carried Unanimously Request for payment--T.G.Miller, P.C. and Associates By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That payment request #3 from T.G. Miller, P.C. and Associates for mapping environmentally sensitive areas in the Ithaca Sewer Service Area, be approved in the amount of $2,340 . 47 . Carried Unanimously Award of Bid Comm. Schickel reported that bids for., supplying one automobile for use in the Engineering & Utilites Division were received on November 4, 1982. Resolution By Comm. Schickel: Seconded by Comm. Stone RESOLVED, that the contract for supplying one automobile for use in the Engineering & Utilities Division, be awarded to Maguire Ford of Trumansbur for their low bid of $6, 239 . 00 . Discussion followed- on the floor. A vote on the resolution resulted as follows : Carried Unanimously { STREETS, FACILITIES, PARKS AND REFUSE COMMITTEE: Comm. Gutenberger requested the addition of an item G concerning a bi] from O'Brien & Gere for work on Six Mile Creek. No Board Member objected. Use of Construction Site Flare Pots By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS, the Fire Commissioners of the City of Ithaca have expressed concerns - regarding the departmental use of construction site flare pots , and WHEREAS, the staff in the department has reviewed such use and has recommended their continued use -due to reasons of safety and economy and their lower instances of vandalism; now, therefore, be it RESOLVED, That this Board recognizes the valid concerns of the Fire Commissioners and directs the staff to use such flares only where use of other type lights will not satisfy the reasonable needs of the department . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously . . Payment Voucher- -V. Giordano Construction Corp . By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That a payment voucher (final) from V. Giordano Construction. " Corp . for services performed in connection with Cass Park Lobby Expansion be approved in the amount of $825 . 94 . Carried Unanimously Lane Markings- -Prospect Street and South Aurora Street Comm. Gutenberger reported that a question was raised regarding thelabsen of lane markings for left turn lanes on Prospect Street (heading east) !an South Aurora Street (heading north) . A meeting was held with staff to ' confirm that striping was initially proposed, but that during the onset o construction a decision was made by the Engineering Division to stripe th intersection without turning lanes as being, in their . -3- November 24 , 198 95 judgement, the preferred configuration for traffic control to : a. take advantage of the new, wider streets and give southbound turning movement more spacing, and b. reduce the observed tendency of northbound. vehicles on Aurora to "shoot" the intersection by passing on the right of leftturning vehicles . Resolution By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS, verification of present traffic flow during morning and. evening peak hours confirm the success of the present marking system, and WHEREAS, stacking of traffic due to turning movements , with a -few minor exceptions, has been eliminated, and WHEREAS, the widening of the intersection that allows southbound traffic to turn onto Prospect has accomplished its objective of eliminating delays for vehicles turning south from Prospect, and M (y) WHEREAS, the intersection could be restriped to provide a turning lane on Prospect and a lane for Aurora, and- LJJ WHEREAS, it is felt that this would not improve traffic flow, but would. tend to restrict flow by confining the majority of traffic to a Q narrower turning area; now, therefore, be it RESOLVED, That it is the recommendation of this committee to concur with the decision of the Engineering Division as being in the best interests of increased capacity and safety for vehicular and pedestrian use of the intersection. Discussion followed on the floor. Comm. Schickel read an excerpt from the March 14, 1982 Board of Public Works Proceedings which was EXHIBIT A DETERMINATION AND FINDINGS --Intersection Improvement Project South Aurora and Prospect Streets, which is filed in the County Clerk.' s Office. Supt. Kinsella responded to Comm. Schickel , and after further discussion Mayor Shaw recommended trying the intersection improvement as is , and if it is decided that. restriping is desirable , it can be done next summer. A vote on the resolution resulted as follows : Ayes (4) - Gutenberger, Stone., Walker, Shaw Nay (1) - Schickel Carried Stewart Park Comm. Gutenberger explained briefly the contents of a report prepared for the Board' s consideration concerning activities in Stewart Park. Three items included would: 1 . limit use of ball fields to (unorganized non-scheduled) sporting event; 2. discontinue contracting out of the concession stand and instead, turn the operation of it over to the Youth Bureau; and 3. suggested reservation form for the use of pavilions in Stewart Park. Resolution By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the report on Stewart Park be tabled until_ the next meeting of the Board. Carried Unanimously 2 9 6 Street Lighting Services -4- November 24, 2982 By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the Mayor be authorized to enter into a contract with the NYS Electric & Gas Corp . which establishes the rates for street lighting service supplied to the City by NYSE&G for 1982 , in accordance with the recommendations of the City Attorney. Carried Unanimously Payment Request- -McFarland-Johnson Engrs. , Inc. By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That a payment request from McFarland-Johnson Engrs . , Inc . for engineering services in connection with the construction of the North Tioga Street Bridge over Cascadilla Creek, be approved in the amount of $1, 298 . 18 . Carried Unanimously Payment Request--O'Brien & Gere Engrs . , Inc. By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That a payment request from O'Brien $ Gere Engrs . , Inc . for engineering services in connection with Six Mile Creek rehabilitation be approved in the amount of $793 . 36. Carried Unanimously Naming of Park Comm. Gutenberger reported that the East Hill Civic Association have recommended two names for the East Hill Park for the consideration of the Board. Mayor Shaw suggested that in the near future the Board may want to also take up the naming of "Fall Creek Youth Park" which has never been formally named. Street Numbers Comm. Gutenberger reported that the committee has done some work on street numbering; also the Charter and Ordinance Committee of Council have worked on this item and propose an ordinance to be incorporated in the City of Ithaca Municipal Code . FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Comm. Walker requested the addition of three items to the agenda: a promotion (Gerald L. Schrader) ; - adoption of the Water and Sewer Funds Budgets ; and a resolution concerning repaving . No Board member objected. Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 22 of the General Fund account of the Department of Public Works , and on Abstract No. 22 of the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Senior Engineering Technician Comm. Walker reported that the City Engineer has completed a draft job description for the title of Senior Engineering Technician, a proposed recommended staffing change in the. Engineering and Utilities Division. He commented that he has a copy of that which the committee will be acting on. Promotion- -Gerald L. Schrader By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That Gerald L. Schrader be promoted to Truck Driver in the Streets & Facilities Division at $3 . 03 per hour, effective November 2! 1982. Carried Unanimously Water and Sewer Fund Budgets By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board adopts the Water Fund Budget in the amount of $809, 396, and the Sewer Fund Budget in the amount of $1, 821 , 892 consisting of an operating budget of $1 , 1212892 and a 'transfer -from .a i - 5- November 24, 1.982 surplus to the Capital Reserve Account of $700 , 000 . 29 T Discussion followed on the floor. A vote on the resolution resulted as follows.: Carried Unanimously Repaving By Comm. Walker: - Seconded by Comm. Stone WHEREAS, $30, 000 was removed from the proposed 1983 machine paving budget by the Budget and Administration Committee of Council ; and WHEREAS, That machine paving budget was put together under the assumption that we would be paving East State Street, and if that were the case, that would consume a majority, if not all, of the time of the department' s manpower during the summer paving period; and WHEREAS, the delaying of East State Street, at least until the 1984 calendar year, and taking $30, 000 out of the department machine paving bud get-,we are faced with the possible under-utilization of the department' s manpower for that paving period of time during the summer; now, therefore, be it (Y) RESOLVED, That this Board send to the Budget and Administration. Committee, N if not Council, our recommendation that at least that $30 ,000 be restored Lj to the machine paving budget. 'Q Discussion. followed on the floor. Amendment to Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That this Board send to the Budget. and Administration. Committee, if not Council, our recommendation that the machine paving budget be increases from $115, 000 to. $185,0.00. Discussion followed on the floor . A vote on the amendment resulted as follows : Ayes (4) - Gutenberger, Walker, Stone, Schickel Absention (1) - Shaw Carried Main Motion as Amended WHEREAS, $30,000 was removed from the proposed 1983 machine paving budget by the Budget and Administration Committee of -Council; and WHEREAS, That machine paving .budget was put together under the assumption that we would be paving East State Street, and if that were the case, that would consume a majority, if not all , of the time of the department 's manpower during the summer paving period; and WHEREAS, the delaying of East State Street, at least until the 1984 calendar year, and taking $30, 000 out of the department machine paving budget, we are faced with the possible under-utilization of the department' s manpower for that paving period of time during the summer; now, therefore, be it RESOLVED, That this Board send to the Budget and Administration Committee, if not Council, our recommendation that the machine paving budget be increased from $115, 000 to $185 . 000 . A vote on the Main Motion as Amended resulted as follows : Ayes (4) - Gutenberger, Walker, Stone , Schickel Absention (1) - Shaw Carried City Engineer Mayor Shaw informed the Board that he has appointed a Search Committee to recruit a new City Engineer for the City of Ithaca . The Committee is composed of the Finance, Personnel and Administration And Water and Sanitary Sewers Committees of the BPW, the Personnel Committee. and he -b- November 24 , 1982 298 1 . .expanded it to include some staff. Also, the Committee includes ex officio Town Supervisor Noel Desch and two members of Common Council . The deadline for submission of applications is December 31 , 1982 . Interviews will be held during the month of January, and hopefully a selection made soon after. Comm. Gutenberger commented that he doesn' t feel comfortable having someone outside the family involved in selecting our employee . Mayor Shaw assured him that the final decision rests with the Board. REPORT OF SPECIAL COMMITTEES: Mayor Shaw commented that he will be asking one of the Board members to serve as liaison to the Hydropower Commission. Collegetown Mayor Shaw reported that a committee of the IURA had the day before passed a recommendation that a UDAG grant application be submitted for a 180-car parking garage in Collegetown. This recommendation will be passed on to the full agency. ADJOURNMENT: On a motion the meeting adjourned at 5: 20 p .m. Callista F. Paolangeli,D . Clerk William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE November 24, 1982 1490 B J Kligerman A1710 15.00 1491 Timothy S. Williams A2192 46.85 1492 Complete Auto Transit Co. A1710 170.07 1493 Donald W. Hull, Jr. A1710 296.20 TOTAL 528.12 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 299 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. December 8 , 1982 PRESENT: Mayor - Shaw Commissioners (4) - Brown, Gutenberger , Schickel , Walker. ABSENT: Commissioners (2) - Stone , Sturtevant OTHERS PRESENT: Supt. of Public Works - Kinsella City Controller - Spano Dep. Controller - Cafferillo Dep. Clerk - Paolangeli City Attorney - Tavelli Purchasing Agent - Clynes Alderperson - Clynes Commons Coordinator - Polk PLEDGE OF ALLEGIANCE : G) Mayor Shaw led all present in the Pledge of Allegiance to the American co flag. N W MINUTES: By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the Minutes of the November 24, 1982 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Introduction of Commons Coordinator Mayor Shaw introduced Dionne Pol , Commons Coordinator , to the Board. Meeting in Albany Mayor Shaw reported that he had attended a two-day meeting in Albany .to talk about creation and function of a group called Seventh City which includes 56 small cities in New York State . He reported that it appears that the federal government will be adopting some form of legislation in the area of raising funds and distributing those funds to the states and perhaps municipalities for improvements to, at a minimum, streets and highways , and perhaps public works in general . 1983 Budget Mayor SEaw reported that the asphalt paving budget was increased by a 5-0 vote of the Budget and Administration Committee , and was incorporated in the full Council resolution. Southside Center- -Mayor Shaw reported that in discussing funding and staff necessary, a half-time person for custodial work was recommended. Tin Can- -Mayor Shaw reported that the Tin Can was funded at full level with a directive to the Supt . of Public Works and Youth Bureau Director to put together a report on the consequences of a closing of the East wing . The report is to be ready in January. Henry St. John- -Mayor Shaw reported that the Planning Director , Supt . of Public Works and Youth Bureau Director have been looking at apparent cost and comparative cost of upgrading the Tin Can facility, based. on a study this Board was involved in a year or so ago , and looking at an undone as yet study of upgrading Henry St . John so the two buildings are comparable , and if there is reason to conclude that there is wisdom in pursuing that further , to then bring a recommendation back to the three boards for further recommendation of a formal proposal . Discussion followed on the floor. Comm. Gutenberger commented that it was his understanding that the East Wing of the Tin Can is to be closed. Mayor Shaw asked Supt . Kinsella to check the matter out with City Controller Spano and Budget & Administration Committee Chairman Holman. Hospitalization of Board Member Mayor Shaw informed the Boar that Comm. Stone is hospitalized in Binghamton, N .Y , and requested Supt . Kinsella to get the name and address of the hospital so the Board can communicate with her. 300 - 2 December 81 1982 Commons Advisory Board and Commons Coordinator Mayor Shaw reported that the builget process for 1983 brought to a head the question of the reporting status and budgetary process for the Commons Advisory Board and its staff. He said he made the recommenda- tion that the board consider transferring its budget process and its reporting process through the Supt . of Public Works and this board. He said he had met with the CAB the previous Friday and after extensive discussion they concurred with the recommendation. He asked Comm. Walker and his committee to meet with him for discussion. If there is support for it , then it would go to the Council thereafter for their adoption by way of an amendment to the authorizing legislation . CITY ATTORNEY' S REPORT: City Attorney Tavelli reported that the county asked him to take up briefly the status of the city to be run public parking lot behind the Court House . He said in June he had received a proposed agreement from the county that had sat over there for 3 years , since 1979 . They had approved it. He said he sent a memo to various people in the City saying certain laws have to be changed at the Council level if they want to do it, but to look at it again and see if they still want to operate a parking lot behind the Court House . He asked the board to comment. Comm. Gutenberger commented that it had been discussed informally--in - committee soon after he had been appointed to the Board and apparently it was something the committee didn' t want to become involved in. Supt. Kinsella recommended having a committee meeting to formulate a recommendation. The matter was referred to the Streets , Facilities , Parks and Refuse Committee . SUPERINTENDENT' S REPORT: Supt. Kinsella reported that the committee found no sufficient reason to deny the petition to use the area along Floral Avenue for an experi- mental period under closely held regulations and requirements such as parking, trash removal, appearances and security; so it was left up to Comm. Gutenberger and committee on whether or not to refer this to the Superintendent to implement at his discretion with those items in' mind. Mayor Shaw commented they would need the Mayor to execute a lease . City Attorney Tavelli said there should be some kind of a lease with respect to insurance and other matters . Discussion followed on the floor. Comm. Gutenberger commented that if the Board decide to use the land for the project , it will be up to the Superintendent and City Attorney to prepare a lease . Mayor Shaw suggested that City Attorney Tavelli send a copy of the previous lease with Community Gardens to the Superintendent to give him an idea of what to include in a lease for review by the committee and action by the full board. REPORT OF COUNCIL ACTING LIAISON: Acting liaison Clynes called attention to an increase in parking fees which is a part of the 1983 budget revenue and reminded the Board that the Council would like to hear from the Parking , Traffic and Transit Committee regarding this item. Comm. Brown responded that the committee is waiting for a final report from the Collegetown project which is due the 15th of December . Mayor Shaw suggested the committee might be able to get a draft copy of the information from Herman Sieverding. WATER AND SEWER COMMITTEE : Amen ment No . 2- -Value Engineering phase of Ithaca Area Wastewater Treatment Plant project By Comm. Sc ickel : Seconded by Comm. Gutenberger WHEREAS , the Value Engineering phase of the design of the Ithaca Area -3 December 8 , 1.982301 Wastewater Treatment Plant project has been completed, and WHEREAS, specific recommendations have been made and accepted as the result of the Value Engineering review. and WHEREAS, it is necessary to authorize the implementation of these Value Engineering recommendations in the design phase , and WHEREAS , it is the sense of the Special Joint Subcommittee to proceed with these design changes ; now, therefore, be it RESOLVED, That this Board hereby approves. and authorizes the Super- intendent to sign an Amendment No . 2 providing for an increase in the original allowable cost ceiling of $78,041 . 00 , and a professional fee of $6 ,141 . 00 to Stearns $ Wheler, Engineers and Scientists . Discussion followed on the floor. A vote on the resolution resulted as follows : (Y) Carried Unanimously N W ' Invoice--Stearns $ Wheler < By Comm. Schickel: econded by Comm. Walker Q RESOLVED, That the following bills from Stearns $ Wheler in connection with the design of additions and modifications to the Wastewater Treat- ment Facilities be approved for payment. - Geotechnical Services . . . .. . . . . . $ 8,026 . 44 - Drawings and Sepcifications . . . . . . . 62 ,580 . 89 Value Engineering Studies . . . . . . 73-523 . 44 - Additional Services (Redesign) 11,450. 49 - Regulatory Review. . . 931 . 42 Carried Unanimously Invoice- -Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a bill from Stearns $ Wheler for professional engineer- ing services in connection with the Sewer System Evaluation Service be approved for payment in the amount of $556 . 15 . . Carried Unanimously Invoice- -Stearns & Wheler By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That a bill from Stearns $ Wheler for professional engineer- ing services in connection with the Industrial Pretreatment Program be approved for payment in the amount of $2 ,030 . 15 . Carried Unanimously STREETS, FACILITIES , PARKS AND REFUSE COMMITTEE : Amendment No . 2- -USDA Soil Conservation Service By Comm. Gutenberger: Seconded by Comm. Brown WHEREAS, construction of the Six Mile Creek Wall Repairs is proceeding along on schedule , and WHEREAS , certain additional work on the wall at the Geneva Street location is necessary, resulting in additional costs to the City; now, therefore , be it RESOLVED , That the Mayor is hereby authorized to sign Amendment No . 2 to the City' s contract with the USDA Soil Conservation Service to raise the total local share of the project cost to $278 , 118. 31 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously I 302 4 December. 8 , 1982 Invoice- -Fratto Construction Company By Comm. Gutenberger: Seconded by Comm. Brown RESOLVED, That a bill from Fratto Construction Company (final) for services in connection with the widening of Aurora Street be approved for payment in the amount of $4 , 070 . 42 . Carried Unanimously Stewart Park Improvements Comm. Gutenberger reported. that regarding the three items concerning Stewart Park, some of the Board members have been in contact with him and the committee will be meeting within the next two weeks for dis- cussions . Hopefully, recommendation will be ready at the next meeting FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Brown RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No. 23 of the General Fund account of the Department of Public Works , and on Abstract No. 23 of the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Mayor Shaw asked Comm. Walker if his committee would be meeting regarding administrative matters , and asked that he be notified as he would like to attend. Comm. Walker replied that ihey. would be meeting the following week. Mayor Shaw also requested that Joe Spano be informed of the meeting so that he may keep abreast of the committee' s work, particularly regarding vehicular use . -PARKING, TRAFFIC AND TRANSIT COMMITTEE : - Lease of Bus By Comm. Brown: Seconded by Comm. Gutenberger WHEREAS, the Transit Division is experiencing a delay in the receipt . of parts for repair of buses , and WHEREAS, the extended downtime of City buses may adversely affect the Division' s capability to provide services on schedule , and WHEREAS, temporary use of a backup bus by lease from Broome County is available ; now, therefore, be it RESOLVED, That the Mayor be authorized to sign a Lease Agreement with Broome County for one bus on a month-to-month basis pending the receipt and delivery of new buses concurrently authorized in our equipment schedule . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Northeast Transit Bus e.ervice , Account No . 1731 By Comm. Brown: Seconded by Comm. Schickel WHEREAS, current arrangements are in effect for the administering and operation of Northeast Transit by the Ithaca Transit Division using a contingency account procedure , and WHEREAS, the City Controller recommends the establishment of an operating account for the purposes of simplicity and minimizing clerical time ; now, therefore , be it RESOLVED, That this Board hereby approves and establishes an operating account for the Northeast Transit bus service , Account No . 17519 and further establishes expenditure accounts A5631 with three line items for expenses , namely: Contractual Services A5631-407 Printing A5631-411 Advertising . . . . . . . . . . . . . A5631-435 - 5 December 8 , 1.982303 and be it further RESOLVED, That a copy of this resolution be forwarded to the Budget and Administration Committee for their review and consideration. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bus Systems Transfers By Comm. Brown: Seconded by Comm. Walker WHEREAS, the operations of the Ithaca Transit , East Ithaca Transit , Northeast Transit and Ithaca-Dryden Transit (TOMTRAN) , have numerous passengers who transfer from one system to the other , and WHEREAS, it is in the best interest of City residents and transit passengers to receive optimum service from Ithaca Transit, now, therefore, be it RESOLVED, That this Board hereby authorize the exchange of transfers between Ithaca Transit and the aforementioned transit agencies for a six-month trial period from January 17 to July 15 , 1983 . Discussion followed on the floor. The Board asked that Bernie W Carpenter meet with the committee to answer some questions on Q revenue projection and other concerns of the board. Q Tabling Resolution By Comm. Schickel: Seconded by Comm. Gutenberger • RESOLVED, That the -res6lutiori regarding bus systems transfers be tabled. Carried Unanimously NEW BUSINESS : Road Salting Policy Comm. Schickel reported that a salt seminar had been held the previous Monday, with some interesting things coming out of it . He said the problems we have are fairly obvious . He talked to Jack Dougherty about it and Mr. Dougherty will put the policy on salting in writing. The matter was referred to the Streets , Facilities , Parks and Refuse Committee for report back at the next meeting of the Board. Garbage Pickup Comm. Schickel called attention to a letter received by the Board from a resident in Collegetown requesting an appointment to discuss the policy of billing for refuse violations . The letter was referred to the Streets , Facilities , Parks and Refuse Committee for review of procedure of handling complaints . Guardrail and Retaining Wall- -127 Prospect Street Comm. Gutenberger read the following letter to the Board: "December 6 , 1982 Dear John: I am asking your help with the Board of Public Works for two concerns I have regarding my property at 127 Prospect Street , Ithaca, New York. The major concern is for my family ' s welfare . This has been threatened by the removal of the guardrail along the west side of the 300 block- of South Aurora Street during this summer ' s capital works project . I noted that guardrails were replaced at the top of Aurora Street , but I feel it more critical that with the heavy traffic and the hill ' s steepness between the curb and my house at Prospect & Aurora, that the guardrails be replaced on this block . My other concern is that the city rebuild the stone retaining wall in front of my house that was destroyed when the sidewalk work was being 304 -6- December 85 5.982 done (twice-Summer of 81 and 82) . I went before the board concerning this and also wrote a letter to Mayor Shaw to no apparent avail . I feel with all the dirt and sacrifice I suffered this summer while the project was in process that at least this wall could be restored to A #1 condition before any sidewalk assessment is billed to me . Very truly yours , Richard T. Morrison Jr. cc: City Attorney - P. Tavelli D. Kinsella" The letter was referred to Supt. Kinsella and the Streets , Facilities, Parks and Refuse Committee. ADJOURNMENT: On a motion the meeting adjourned at 5 : 30 p .m. / J 'Callista F. Paolangeli, Mp . Cler _William R. Shaw, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE DECEMBER 8, 1982 12587 Theresa Massimilla G2122 27.59 12588 Saino Zazzara F2144 25.19 G2122 48.06 12589 Jeffrey Auble F2144 25.18 G2122 48.07 12590 City of Ithaca F2801 574.98 12591 F. Welch & R. Miller F2144 223.35 12592 City of Ithaca F8316-309 29.95 G8116=309 44.93 12593 City of Ithaca F8316-309 125.20 G8116-309 187.80 12594 City of Ithaca F8316-309 330.47 G8116-309 495.71 12595 City of Ithaca F8316-309 27.21 G8116-309 40.81 12596 City of Ithaca F8316-309 1419.93 G8116-309 2129.89 12597 Village of Cayuga Hts. F2650 101.09 TOTAL 2882.55 3022.86 Grand Total $5905.41 APPROVED BY FINANCE COMMITTEE 1494 William P. Sullivan, Jr. A1710 25.00 1495 New York State Electric & Gas Corp. A2560 96.00 1496 New York State Electric & Gas Corp. A2560 2.00 TOTAL 123.00 BOARD OF PUBLIC WORKS PROCEEDINGS 305 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. December 22 , 1982 PRESENT: Mayor - Shaw Commissioners (4) - Brown, Gutenberger, Schickel, Walker ABSENT: Commissioners (2) - Stone, Sturtevant OTHERS PRESENT: City Attorney - Tavelli Supt. of Public Works - Kinsella Dep. Controller - Cafferillo Dep . Clerk - Paolangeli Alderperson - Clynes Asst. to Supt . - Dougherty Purchasing Agent - Clynes MINUTES: By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the minutes of the December 8, 1982 meeting be approved as recorded by the Deputy City Clerk. (U Carried Unanimously W REPORT OF SUPERINTENDENT: Supt. Kinsella reported on the Henry St. John School meeting held Q the previous Monday and the city's possible interest in it. He said that Bob Boehlecke , architect, presented preliminary cost estimates for remodelling and rehabilitating the building physically to accommodate a Youth Bureau program in that facility. Mr. Kinsella recommended to the Board that in this process, if the city is going to adequately review the comparisons of options between the Tin Can and Henry St. John' s facility for similar uses , the program of review be crystallized with extensive study as soon as practical and possible to allow the department heads involved to come up with specific recommendations on the overall project . Mayor Shaw reported that at the request of the Human Services Committee of Council he met with the Superintendent of.. Schools to convey his views to the Board .of Education the previous evening requesting a 90-day extension. A meeting of the Board is scheduled for January 3 , the deadline for submission, for consideration of an extension. The full Council has not yet acted; in fact the Budget and Administration Committee has not yet met to consider whether or not to hire someone to put a package together. It is to be discussed Thursday, December 30, at 7 : 30 p.m. at a special meeting of the Budget and Administration Committee with the Planning Department present. He asked Don Kinsella and Bob Cutia, as well as John Gutenberger, to be present to hear a recommendation in a formal sense to conduct a finished study and develop a proposal, providing the School Board grants the requested extension. Discussion followed on the floor. REPORT OF COUNCIL LIAISON: Acting liaison Clynes requested that signs stating "official city business--15 minute's only" be placed in front of City Hall to discourage people parking there for other than city business . Supt. Kinsella will check into the matter. WATER AND SEWER COMMITTEE : Request for Payment--Ewell W. Finley, P. C. By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That a request for payment from Ewell W. Finley, P.C. for professional services in connection with the design of the proposed sewage treatment plant improvements , be approved in the amount of $23,691 . 84 . Carried Unanimously I 306 -2- December 22 , 1982 Award of Bids--Chemical Requirements Comm. Sc ickel reporte t at bids were received on December 17, 1982 for supplying annual chemical requirements for the water and sewer division. Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the contract for supplying annual chemical requirements for use in the water and sewer division be awarded as follows : #1 - Primary Coagulant to American Cyanamid $ . 147 per lb. #2 - Filter Aid to O'Brien Ind. 1.063 per lb . #3 - Liquid Caustic Soda to Monarch Chemical 12 . 755 per cwt. #4 - Coagulant Aid No recommendation at this time" #5 - Potassium Permanganate to Raeco Products 1. 145 per lb. #6 - Liquid Chlorine No recommendation at this time #7 - Hydrated Lime to Warner Co . 83. 90 per ton #8B- Ferric Chloride, 420 Baume to Raeco Products 24 . 75 per cwt. Carried Unanimously STREETS, FACILITIES, PARKS $ REFUSE COMMITTEE : Request for Payment -Heys Enter rises By Comm. Gutenberger: Seconded by Walker RESOLVED, That a request for payment from Hey's Enterprises for services in connection .with Van Natta Dam culvert replacement, be approved in the amount of $13, 720 . 00 . Carried Unanimously Service Charge--Frederick J. Rolfe Comm. Gutenberger reported a complaint previously received from Mr. Frederick -J. Rolfe, owner of property at 114 College Avenue . Review of the records show at least nine (9) previous incidents of early placement of refuse , some of which have resulted in trash strewn over the immediate area. Resolution By Comm. Gutenberger : Seconded by Comm. Schickel WHEREAS, a review of the complaint of Mr. Frederick J. Rolfe, owner of property at 114 College Ave . regarding sanitation service charges dated 12/15/81 has been completed, and WHEREAS, records indicate a repeated pattern of early placement; now therefore, be it RESOLVED, That this Board hereby reaffirm the service charges rendered and directs the Superintendent to communicate to Mr. Rolfe this decision. Discussion followed on the floor, A vote on the resolution resulted as follows ; Carried Unanimously Stewart' Park Pavilions Resolution To Re-move'e from Table By Comm. Gutenberger: SecondeJ by Comm. Walker RESOLVED, That the resolution concerning Stewart Park Pavilions be removed from the table . Carried Unanimously Resolution By Comm. Gutenberger: Seconded by Comm. Schickel WHEREAS, the Streets and Facilities Committee received and reviewed recommendations regarding rental and operation of Stewart Park Pavilions and related areas , and WHEREAS; it is the determination of this committee that it is in the best interests of the City to establish rules and regulations regarding the reserved use of those facilities , and WHEREAS, those proposed rules and regulations provide for a rental rate, a permit process and greater equity for the issuances of said permits ; now, therefore , be it -3- December 22 , 19007 RESOLVED, That this Board hereby accepts and adopts those regulations attached and a part of this resolution, and it is further RESOLVED, That this Board accepts , endorses and recommends to the Common Council that approval and funding be authorized for the opera- tion and administration of the Stewart Park Concession by the Director and Staff of the Youth Bureau. Discussion followed on the floor. Amending Resolution By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That the first paragraph of the attached Fee Schedule/Rules and Regulations be amended to read: "An additional fee may be charged for exclusive use of a pavilion." The .sentence reading "a fee will also be charged a group for the erection of tents or canopies (depending on size)" should be deleted. A vote on the amending resolution resulted as follows : - -Carried Unanimously Discussion .followed on the floor. _ . (y) A vote on the main motion as amended resulted as -follows: Carried Unanimously - W A cony.of Stewart - Park" Fee Schedule/Rules and Regulations 1's, attached in Official Minute Book. Q Floral Avenue Q Comm. Gutenberger reported that design of the reconstruction of Floral Avenue is underway. It is necessary to expedite the field surveys to obtain base maps which will be used in the layout, design and con- struction of the project. A proposal for providing the surveying services has been requested and received from T. G. Miller Associates , P.C. , to provide these surveying serveices in the amount of $10 , 500 .00. Resolution By Comm. Gutenberger: Seconded by Comm. Walker WHEREAS, the streets and Facilities Committee has received a recom- mendation from the Superintendent of Public Works to retain surveying contractual services , and WHEREAS,' a proposal has been received from T.G. Miller Associates , - P.C. in the amount of $10 , 500 . 00 to provide the necessary maps , data and topographical details ; now, therefore, be it RESOLVED, That the Superintendent is hereby authorized to accept and sign said proposal on or after January 1 , 1983. Carried Unanimously Guardrail and Retaining Wall--127 Prospect Street Comm. Gutenberger reported that the referral o t e letter from Richard T. Morrison, Jr. which was read at the December 8th meeting of the Board is still being worked on by the committee. Road Salting Policy Comm. Gutenberger reported that Jack Dougherty is writing a road- salting policy . and hopefully it will be ready for presentation at the next meeting of the Board. FINANCE, PERSONNEL AND ADMINISTRATION COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Gutenberger . RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 24 of the General Fund Accounts of the Department of Public Works , and on Abstract No . 24 of the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously I 308 -4- December 22 , 1982 Consultin Fee- -Integrated Office System By Comm. Walker: Seconded by Comm. Sc ickel WHEREAS, the Finance , Personnel and Administration Committee and the Superintendent have completed an in-depth review of computer needs of the Department of Public Works , and WHEREAS, the Superintendent retained Integrated Office Systems Inc . of Ithaca to assist and advise the committee on data processing needs of the Department; now, therefore, be it RESOLVED, That a payment of a consulting fee not to exceed $500. 00 is hereby authorized to Integrated Office Systems , Inc. Carried Unanimously Request To Relocate Commons,-.Couratnatorls.- Budg't Comm. Walker reported that the request to include the Commons Coordi- . nator' s budget in the Department of Public Works ' budget process had been studied by the committee and the committee could come up with no rationale or reason to make that move . Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That it is the recommendation of the Finance, Personnel and Administration Committee that the Commons Coordinator's budget remain where it is , or become a separate item within the overall city budget , but not be moved to the Department of Public Works budget. Discussion followed on the floor. Mayor Shaw requested that the resolution be tabled .to give him an opportunity to meet with the committee for discussion on the matter. Comm' s Walker and Schickel withdrew their resolution. Vehicle Use Policy. Comm. Walker reported that the committee had discussed and reviewed the input from various municipalities in the upstate area concerning vehicle use policies , and have outlined 5 or 6 different rules and regulations which the superintendent is in the process of compiling into a document that will be given to the Mayor and be brought before the next board meeting for adoption and referral to the Common Council as a guideline for overall city policy. Promotion--Robert Simpson By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board approves appointment provisionally of Robert Simpson to the position of Assistant Chief Water Plant Operator at a • salary commensurate with the present personnel policy of the city (one step upward) . Carried Unanimously PARKING, TRAFFIC & TRANSIT COMMITTEE: Northeast Transit Agreement Comm. Brown reported that the City of Ithaca Transit Supervisor, along with representatives of Cornell , the County and the Town of Ithaca, have discussed a proposed agreement for the Northeast Transit opera- tions for the calendar year 1983 . The Northeast Transit Committee has prepared a document for the Northeast Transit program which is essentially that currently in effect with two exceptions : 1 . Billing is changed from monthly to quarterly. 2 . Charges are to a special fund in the Transit accounts instead of a trust agency account . Resolution By Comm. Brown: Seconded by Comm. Gutenberger RESOLVED, That the Board of Public Works accepts said agreement and authorizes the Mayor, with City Attorney' s review, to sign said agreement on behalf of the City of Ithaca. Carried Unanimously -5- December 22 , 19",) Bus Transfers Resolution to Remove Item from Table By Comm. Brown: Secon e by Comm. Walker RESOLVED, That the Bus System Transfer resolution which was tabled at the December 8 , 1982 meeting be lifted from the table . Carried Unanimously Resolution By Comm. Brown: Seconded by Comm. Walker WHEREAS, the operations of the Ithaca Transit, East Ithaca Transit, Northeast Transit, and Ithaca-Dryden Transit (TOMTRAN) , have numerous passengers who transfer from one system to the other, and WHEREAS, it is in the best interest of City residents and transit passengers to receive optimum service from Ithaca Transit; now, therefore, be it .RESOLVED, That this Board hereby authorize the exchange of transfers between Ithaca Transit and the aforementioned transit agencies for a six-month trial period from January 17 to July 15 , 1983. Amendment to Resolution (� By Comm. Walker- Seconded by Comm. Schickel (V RESOLVED, That the main resolution include availability of a monthly LJ report as .to the transfers both ways , 'to those systems and to our system, as- well as a bi-monthly report based. on interviews of passengers Q atthe ' stops where the two systems interconnect as to whether or not they are now using that system where- before they were not. Discussion followed on the floor. A vote on the amendment resulted as follows : Carried Unanimously Main Motion as Amended WHEREAS, the operations of the Ithaca Transit, East Ithaca Transit, Northeast Transit, and Ithaca-Dryden Transit (TOMTRAN) , have numerous passengers who transfer from one system to the other, and WHEREAS, it is in the best interest of City residents and transit passengers to receive .optimum service from Ithaca Transit ; now, therefore, be it RESOLVED, That this Board hereby authorize the exchange of transfers between Ithaca Transit and the aforementioned transit agencies for a six-month trial period from January 17 to July 15, 1983, and be it further RESOLVED, That.a monthly report as to the transfers both ways , to those systems and to our system, as well as a bi-monthly report based on inter- views of passengers at the stops where the two systems interconnect as to whether or not they are now using that system where before they were not , be made available for review. A vote on the Main Motion as Amended resulted as follows : Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 05 p.m. Callista F. Paolangeli Dep . Clerk William R. Shaw Mayor STEWART PARK RESERVATION FORM ORGANIZATION : PHONE # CONTACT PERSON : MAILING ADDRESS : PHONE NUMBER : ( HOME) (WORK) DAY AND DATE REQUESTED: SIZE OF GROUP ( BE SPECIFIC) : FACILITIES REQUESTED: ( including reservation fee ) SMALL PAVILION ( regardless of group size ) : $ 5.00 LARGE PAVILION (group size under 25 ) : $ 5. 00 LARGE PAVILION ( group size 25-100) : $15 . 00 LARGE PAVILION (group size 101 +) : $25. 00 BARBEQUE PIT : OTHER ( PLEASE SPECIFY ) : What is the reason that you wish to reserve the above facility(s ) ? If additional space is needed , please use back : By your signature below, you agree to abide by all the rules and regula- tions of Stewart Park and further agree to pay for all damages to the facilities at Stewart Park which may be damaged by your group' s or or- ganization ' s use of said facilities (other than normal wear and tear) . It is also understood that should a conflict arise with your use of park facilities , the City reserves the right to cancel your reservation at any time (with an appropriate refund issued) . It is also understood that you agree to hold harmless , the City of Ithaca and its employees from any and all accidents , injuries , damages or mon- etory loss from your group ' s or organization ' s use of facilities at Stewart Park . SIGNATURE DATE YOUTH BUREAU RETURN TO : John Doyle , 1701 N. Cayuga St. , Ithaca , NY 14850 RESERVATION FEE MUST ACCOMPANY RESERVATION FORM . ---- --- ------ ----------------------- ------------------------------ ----- for office use only : Date application received : Date processed : Amount Paid : Receipt Number : STEWART PARK FEE SCHEDULE/RULES AND REGULATIONS . FEE SCHEDULE : SMALL PAVILION ( regar.dless of group size ) : $ 5 . 00 LARGE PAVILION (group size under 25 ) : $ 5. 00 LARGE PAVILION (group size 25-100) : $15. 00 LARGE PAVILION ( group size over 100 ) : $25. 00 An additional fee may be charged for exclusive use of a pavilion . Refunds for the use of pavilions may only be made under the follow- ing circumstances , provided , however , that a service charge of $5 . 00 shall be deducted and withheld from any refund made pursuant to the provisions of this section . 1 . Where no financial loss occurs to the City of Ithaca through the cancellation of reservations for the use of pavilions or space or when such cancellations is received_ by the manager 30 days in advance of reservation ; 2 . Where , in the judgement of the manager the cancellation is predicated on circumstances beyond the control of the reserving party. 3. Where , in the judgement of the manager , it is clear that there has been a misunderstanding on the part of the patron as to space or facilities reserved ; 4 . Where an error has been made by an employee of the City as to the pavilion or space to be reserved . NOTE : Until the appropriate fee ( s ) are paid and reservation forms are filled out and accepted , there is no reservation . Nothing will be re- served by phone . We encourage the use of the pavilions by more than one group whenever possible , as long as the second or thirJgroup to reserve the pavilion will not unduly interfere with the first group ' s use of the pavilion and vice versa . STEWART PARK RULES & REGULATIONS s , 1 . The reserved use of Stewart Park and/or its facilities is by permit only through authorization of the Board of Public Works or its agent . � 2 . The park is closed at 10 :00 P .M . and during the remaining hours of darkness . 3. The use of pavilions and surrounding area is granted provided that your group ' s intended use of the facilities will not un- duly affect the use of the park by the general public . 4 . All trash must be disposed of in the receptacles provided . In the event where your use of the park creates more trash than there are receptacles , it will be your responsibility to place all trash in plastic garbage bags provided by you. 5 . All motor vehicles must park only in designated parking areas . Parking on the grass is prohibited. 6 . If, due to the nature of your use of the park , rest room facil - ities which are provided would not be adequate for your large group ' s use , you must make arrangements to provide portable restroom facilities for your use and at your expense. 7. The sale of goods and or services within the park is prohibited . 8. The grounds and facilities at Stewart Park may not be used by any group in order to raise money . (The only exception to this would be a group which is a community oriented , non-profit , non-sectarian organization . 9 . The sale of alcoholic beverages is prohibited. The possession and use of alcoholic beverages is not prohibited. 10. The amplification of music , without a permit , is prohibited . 11 . The erection of all signs inside the park is strictly prohibited , without prior approval . 12 . The use of Stewart Park by your group may not be advertised in any media (print , radio , T . V . , etc . ) without prior permission and without copy of advertising submitted for approval . 13 . An individual , group- or organization may not sublet , transfer or assign their reservation for the use of facilities at Stewart Park . 14 . Any damages to Stewart Park facilities and/or grass fields due to your group or organizations use of Stewart Park will be assumed by your group or organization . 15 . Groups who reserve the large barbeque pit must provide their own grates . 16 . Dogs are prohibited (even if on a leash ) in Stewart Park . BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE December 22, 1982 12598 Hi Speed Check Weighers F2144 136.74 G2122 136.73 12599 Travis & Travis F2144 257.03 12600 Morse Chain F2144 924.81 12601 Dryden Sewer Dist. G2374 473.62 12602City of Ithaca-Capital Fund F2801 3,269.11 12603 City of Ithaca-General Fund F2801 91.52 12604 City of Ithaca-General Fund F8316-309 26.97 G8116-309 40.46 12605 City of Ithaca-General Fund F8316-309 23.76 G8116-309 35.64 12606 City of Ithaca-General Fund F8316-309 111.23 G8116-309 166.85 12607 City of Ithaca-General Fund F8316-309 7.74 G8116-309 11.62 12608 City of Ithaca-General Fund F8316-309 568.66 G8116-309 852.98 12609 City of Ithaca-Capital Fund G2801 311.53 $5,417.57 $2,029.43 Total $7,447.00 APPROVED BY FINANCE COMMITTEE or 4