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HomeMy WebLinkAboutMN-BPW-1979 BOARD 01; PUBLIC WORKS PROCEEDINGS 187 CI'T'Y OF 1THACA, NEW YORK Regular Meeting 4 : 00 P.M. January 24 , 1979 PRESENT: Mayor Conley Commissioners (4) - Allan , Banfield, Ewanicki , Schickel ABSENT Commissioner (1) - Cleveland OTHERS PRESENT : City Controller - Daley Supt. of Public IVorks - Dingman Asst . to Supt . - Dougherty Asst . Supt . - Hannan City Attorney - Shapiro Asst . City Engineer - Barber Alderman - Bordoni City Clerk - Rundle W MINUTES : 0 By Comm. Schi_cl,el : Seconded by Comm. Banfield RESOLVED, That the Minutes of the December 27 , 1979 meeting be approved Q as recorded by the City Clerk. Q Carried Unanimously Q SPECIAL ORDER OF BUSINESS_: Public Hearing_ - Fifth Street Curb and Gutter Resolution to Open Public Hearing By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Public Hearing on assessment against respective property owners for the construction of new curb and gutter in the 200 block of Fifth Street be opened. Carried Unanimously No one appeared to speak to the hearing. Resolution. to Close Public Hearing By t,'olnm. Banfi.eld : Seconded by Comm. Allan RESOLVED , That the Public Hearing on assessment against respective Eruperty o,wneI �, for the construction of nova curb and gutter in the 200 block of Fifth Street be closed. Carried Unanimously STANDING COP-rI`11ITTEE ASSIGNP4ENTS : Mayor Conley-- ann=ounced that Ile wished to delay appointing a new commis - sioner until Lh�, next meeting, at which time lie hoped to have the rati flca- tion of the Council . At the time of the appointment he will announce the Standing Committee assignments . PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Request to Place 1'C-­& Sculpture on DeWitt X' ik Phyllis Dukes, 134 Simsbury Drive , --a—pp—eared. bofore the Board to request perrriission to construct an ice tapestry for four weeks on DeWitt Park , sponsored by Smedley' s Gallery and Bookstore who will also do publicity on it . Supt . Dingman reported that Miss Dukes had approached him with the request and he had denied the request on the grounds that it would be inappropriate in DeWitt Park. He said there were several other parks whicI-i are available in addition to the vacant area on Ithaca Commons . Discussion followed on the floor. Resolution By Com.m.y Banfield: Seconded by Comm. Schi cl-el RESOLVEDD , That the rcquest for perm_i.ssion to construct an ice tapestry OR 10c de1�icd oil oroti71C1_; that 1:=10 phi"k is iz iiii'l-ii 1, -' al pal-'- instead of a dis771av nark , but i)erm_ission he vranted to construct the tapestry on the Commmons Courtyard. Car. rigid Unanimously i 188 - 2- January 24 , 1979 Street Lighting Ni .--- -- -- - - --- y. 1. n r, y :: �t�t� l�tr. U . J . 1ES-„ me 1 , \.01niI[uI1-1111 l�u� ic .�� ii_1-ttIv�; , ,ii'aCa ArC , .0 v' r -I'lectri_c F, Gas Corporation , presented a street lighting resume for the City of Ithaca and proposed budget for the contract renewal . Comm. Schickel commented that he would like the City Attorney to tell the Board if rent can be charged the NYSEF,G for rights-of-way which the City provide at some cost . Mr. -Messmer also reported that he had tested the lighting on the Commons and found it more than adequate . Ile said, however , there are some shrubb or shady areas and suggested one solution might be to use some up lightin :Mayor Conley commented that he would like a meeting arranged with the merchants and Mr. Messmer to review the lighting on the Commons , perhaps op an evening walk through the Commons . STAFF REPORTS : Request for 20% Increase in Water Rates Supt . Dingman presented an Estimate of the 1979 Water Expenditures and Revenues with the request for a 20o increase in revenues starting in June 1979 to eliminate the deficit . Discussion followed on the floor. Resolution By Comm. Ewanicki : Seconded by Comm. Schickel- RESOLVED , That the recommendation of the Superintendent to increase water rates by 20% , effective wi-th water bills of Zone 2 customers issues June 1 , Zone 3 customers issued July 1 , and Zone 1 customers issued August 1 , be referred to the Water and Sewer Committee for report and action at the regular meeting of the Board on February 14 . Carried Unanimously Report on Status of Elmira Road Uti” ties Location Charles Barber reported that 32 eas. .,:nts have been signed and are record) in the Court House , they are still trying to liegot:iate 2 others , and sties 4 others have flatly rejected the -request of the NYSE&G and City for easements . HIGHWAYS , STREET LIGHTING AND RvF FUSE CONIMITTEF. : By Comm. Schickel : Elmira Road Utilities Relcca_tion lrcject Sec. by Comm. Banfield WHEREAS , The Common Council has authorized a project for the reconstruction of Flmira Road, which project included , among other things , the relocation of overhead utilities and rights of way in the rear of said Elmira Road properties , and WHEREAS , a report by the staff of the Department of Public Works indicates that all nocessary rights of raay for said utilities relocation have been obtained except for the following : Address Reputed Owner 324- 338 Elmira Road R. Weiner 335- 337 Elmira Road R. Wood Motors 374 Elmira Road B 6 B Properties , Inc. 602 Spencer Road L. A. Rosa Myers & G . Linderman 604 Spencer Road B. Slovik 630 Spencer Road A. Allen NOW, TIIEREFORE , BE IT RESOLVED , That the City Attorney be requested to obtain such authorizations from the Common Council as are necessary and proceed by negotiation or condemnation to obtain the six remaining ease- ments so that the project of relocation of the overhead utilities may be completed as expeditiously as possible . Carried Unanimously' Personnel Pilo erupt . D nl groan requested the approval of appointment of David Lowe a Laborer in the Buildings and Grounds Division `at $ 3. 56 per hour , effective January 2 , 1979 . - 3- January 24 , 1979 189 Resolution By Comm. Schicl:el : Seconded by Comm. Allan RESOLVED , That David Lose be appointed a Laborer in the Buildings and Grounds Division at $ 3. 56 per hour effective January 2 , 1979 . Carried Unanimously Educational Leave-of-Absence Supt . Dingman requested approval of an educational leave-of- absence to Charles J. Wheeler of the Construction and Maintenance Division from January 19 through June 4 , 1979 . This leave-of-absence is without pay and will not accumulate vacation time or sick leave . Resolution By Comm. Banfield: Seconded by Comm. Schickel RESOLVED , That Charles J. Wheeler of the Construction and Maintenance Division be granted a educational leave-of- absence from January 19 through June 4 , 1979 , without pay and accumulation of vacation time or sick leave . Carried Unanimously C.� WATER � SANITARY SEWERS M'LMI TTEE : Q Report of Intergovernmental Relations Committee Comm. Ewanicki reported on the Intergovernmental Relations Committee Re . Sewage Treatment Plant and read the following Draft Resolution : Q DRAFT RESOLUTION TO BE CONSIDERED FOR ADOPTION BY THE CITY OF ITHACA, Q TOM\ OF ITHACA, AND TOWN OF DRYDEN WITH RESPECT TO THE JOINT CONSTRUCTION AND MAINTENANCE OF AN EXPANDED SEWAGE TREATMENT FACILITY BE IT RESOLVED AND ENACTED by the City of Ithaca Common Council , the Ithaca Town Board, and the Dryden Town Board that they will proceed in the joint construction and maintenance of an expanded sewage treatment facility to serve the future needs of the three municipalities , and BE IT FURTHER RESOLVED AND ENACTED , That the City of Ithaca Common Council , the Ithaca Town Board , and the Dryden Town Board agree to pay the local share of the construction cost of the expanded sewage treatment plant in proportion to `he expected usage of the sewage treatment facility by each participati- micipality , and BE IT FURTF SOLVED AND ENACTED , That the City of Ithaca Common Council , the Ithaca Board , and the Dryden Town Board agree to establish an eight - member commi _ on consisting of four members selected by the City of Ithaca , three by the Town of Ithaca , and one by the Town of Dryden , to supervise the construction , maintenance and administration of the joint sewage treat- ment facility. ?Members of the commission should be chosen equally- from the elected and appointed officials of the respective municipalities and should be ready to begin drafting an agreement on joint funding of a study (Sewage System Evaluation Survey) of the existing sewage treatment facilities in the three municipalities by 'March 1 , 1979 . The commission shall also prepare the financial agreement that will be adopted by the three municipalities before the Step I amendment award from the Environmental Protection .Agency is received , and in any case , no later than Mav 1 , 1979 . The co,-i--iission shall also prepare a draft intermunicipal agreement des - cribing the participation of the three municipalities in the expanded sei;age treatment facility that will be constructed. A status report of all substantial basic problems and progress made in reaching an agreement on the draft contract shall be r;ade to each of the governing bodies of the participating municit-alities by -A.u(Tust ] S , 1079 . Supt . Dinc:::an and Comm. Banfield rc .tuested a joint meeting of Co T-,on Council and the Board of Public I'lorks to discuss the Joint Construction and "laintenance of an Fx;,anded Sei,age Treatment Facility. HI ',;;ii'; '�l'S , Si RI E' F L1GHI' I\(; A'J) hI rUSE (-0'1',IITTEE : Curl) n Clatter A,-`e-s si: ent B� Cor1m. Scl i clef : ,Secun(led b-,- Comm. Allan MiI-RFAS , the Board of Pubic '';orLs caused curb and/or gutter to be con- structe>d in tl-�e 200 b] ocl of F ; ith Street for a total cost of X6 , 096 . 29 , res1.11t : n ( i ?I 'in ;-oc, c)t S5 . per linear foot , and i 190 - ' - January- 24 , 19 'y WHEREAS , the Board of Public Works cat_: ,'.': a sche,'ute of property owners to be prepared showin1, the front foot: ,,c and ass;ss gent of each , and after due notice of was held on this 2Jth day of January 191-9 on said ass�s_r,.erlts ; NOW, THEREFORE , BE IT RESOLV" D , That- the Board of Public Works adopts and confirms said assess-ments for the construction of curb and gutter in the 200 block of Fifth Street and direct; t.1-ta` the sa,,.e be filed with the Common Council for confir-cation ar.,! fo : such other action a, the Council may wish to take relative to pav:: I at therefor . Carried Unanimously Street Lighting Contract By Comm. Schickel : Seconded by Coin i,i. Cava lilk i RESOLVED , That the request of NYSL ,C for a new street lighting contract be referred to the Highuav Cor,,nittee for report and recommendation at the February 14 meeting . Carried Unanimously Re . Leasing of Righ tof_Way Comm. Schickel asked City Attorney Shapiro if it is legally permissible and advisable for the City to lease the rights -of-way which the NYSE&G use for their wires , poles , etc . to the Electric Company. City Attorney Shapiro responded that he would research the matter and get back to the Board. Change Order 49 - Giordano Construction Company By Comm. Schickel : Seconded by Com,-n. Allan RESOLVED , That change order 49 in t1le contract of Giordano Construction Company for construction of peripheral streets which provides for acceptance of planting materials below specified grade at a 10% credit , be approved in �'ie credit amount of $ 113. 50 . Carried Unanimously Cha_n;e Order 410 - Giordano Construction Company By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED , That change order 410 in ~he contract of Giordano Construction Company which provides for the furnishing and installation of 19 tree grates at an additional cost of $6 , 592 . 16 , be approved. Discussion followed on the floor. Commrs . Schickel and Ewanicki withdrew the resolution penr , investigation by the City Attorney. BRIDGES , CREEKS AND STORINI DRAINAGE CONrIITTEE : Requisition 42 - Finger L akes Construction Comoanv By Comm. Ewanicki : Seconded y Comm. .-Alan RESOLVED , That requisition 42 of Finger Lakes Construction Company for construction services in connection with the Fall Creek subdrainage system, be approved in the amount of X75 ,031 . 92 . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS _CONL",IITTEE : Bids for Door Repairs - South_side_Community Center Comm. Schickel reported that_ acting at the direction of the Board at its December 27 , 1978 meeting , the Buildings and Grounds Committee considered ' bids for door repairs at the Southside Community Center and awarded the bid to McGuire and Bennett for their low bid of 57 , 029 . Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the Board of Public Work ; approve this action of the Buildings and Grounds Committee in awarding this contract . Discussion followed on the floor . - January 24 , 1979 191 A vote on the resolution resulted as follows : Carried Unanimously Bill_for_ Engineering Services - Green Street Ram By Comm. Schickel : Seconded by Comm. Eianicki RESOLVED , That a bill of Ecklin , Klepper, Hahn and Hyatt for engineering services in connection with repairs to the Green Street Ramp through November 30 , 1978 be approved in the amount of $ 3, 253. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bill for Architectural Services - Restrooms Hangar Theater By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That a bill of Robert Mueller for architectural services in connection with the construction of restrooms in the Hangar Theater at Cass Park , be approved in the amount of $430 . 00 . W Carried Unanimously O FINANCE , _ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Q _audit 'Q By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED , That bills audited and approved by the Finance Committee as Q listed on Abstract No . 1 of the General Fund accounts of the Department of Public h'orl and on Abstract No . 1 of the hater and Sewer Division , be approved fc payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED , That bills audited and approved by the Finance Committee as listed on A' ­.-t No . 2 of the General Fund accounts of the Department of Public V and on Abstract No . 2 of the Water and Sewer Division , be approves ivment . IT IS FURTF CALVED , That bills receivable be approved and ordered rendered. Carried Unanimous Iv PARKING AND TRAFFIC COTL\IITTEE : Letter from E . J . Moore - By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED , `That the letter of E . J. Moore complaining about parking conditions in the 100 block of Lake Avenue , be referred to the Traffic Engineer for recommendation . Carried Unanimousl\' Report of _Bus Operations By Comm. Allan : Seconded by Comm. Banfield RESOLVED, That the report of bus operations for 1978 be accepted. Asst . Supt . Dougherty' cot : .ented that for the first time since the City took e�-er the operation , in 1978 the total number of passengers exceeded one -half million. A rote on the resolution r-suited as follovs : Carried iinanimo,:slN' Letter_ from Robert Colbert Corm. I', nield co;ranented that he had discussed the letter from Robert Colhtrt with Supt . Ding1nan and had been assured that the matter which iNas due to lack of communication had peen resol�-ed . n a Dut ion the meeting au-101ll ;led at 3 : 5) ' BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 10, 1979 11092 John Boronkay G2122 23.38 11093 D M Abbott Inv. Corp F2144 15.00 11094 D & S Development Co. F2144 31.41 11095 Daniel Rhoads F2144 109.01 11096 Esther Zaldokas F2144 109.01 11097 Hi-Speed Check Weighers F2144 162. 27 11097 Hi-Speed Check Weighers G2122 162.27 11098 City of Ithaca F2801 66.96 11099 Donohue-Halverson F2650 12.80 11100 VOID TOTAL 692.11 WATER 506.46 SEWER 185.65 t APPROVED By FINANCE COMMITTEE 1191 Carl L. Resler A1710 728.02 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 23,1979 11101 Ithaca City School Dist. 62374 16.08 11102 Philip Tavelli G2122 16.82 11103 George Auble F2144 25.55 11104 Nelson Overbaugh F2144 24.66 11105 Katherine Katsikis F2144 23.26 11106 Donahue-Halverson F2650 55.00 11107 Albanese Plg. & Htg. F2650 160.00 11108 Cornell University F2144 60.21 11109 Cutting Holding Corp. F2144 534.80 11109 Cutting Holding Corp. G2122 534.81 11110 Overall Bldg. Co. , Inc. F2144 29.98 11111 Burris Plumbing & Htg. 62122 125.40 11112 Burris Plumbing & Htg. C2122 125.40 11113 Y M C A F2144 15.00 11114 Dryden Sewer Dist. # 2 G2374 295.24 11115 Town of Ithaca G2374 93.94 11116 Morse Chain Co. 62120 175.00 11117 E. R. Johnson F2144 12.01 11118 City of Ithaca G2801 159.53 11119 City of Ithaca G2801 43.14 11120 City of Ithaca G2801 7374.10 11121 City of Ithaca F2801 90.54 11122 City of Ithaca F8310-6-309 863.75 11122 City 'of Ithaca G8110-6-309 863.75 11123 City of Ithaca F8310-6-309 4.09 11123 City of Ithaca G8110-6-309 4.09 11124 City of Ithaca F8310-6-309 85.91 11124 City of Ithaca 68110-6-309 85.91 11125 City of Ithaca F8310-6-309 66.32 11125 City of Ithaca G8110-6-309 66.32 11126 City of Ithaca F8310-6-309 15.50 11126 City of Ithaca G8110-6-309 15.49 WATER1 2066.58 TOTAL 12061.60 SEWERS 9995x,02 APPROVED B� FINANCE COMMITTEE 1192 Mark Haag A1710 42.87 1193 Richard Holgate A1710 98.72 1194 Tompkins County Trust Co. A2192 10.00 1195 Tompkins County Trust Co. A2192 7.55 1196 Torftplfrrts-Gei*it y-T-rL+st--Go.------------------A2.149----------------Z,.98VOID 1197 Tompkins County Trust Co. A2192 15.35 1198 Swarthout & Ferris Bus Service A1170 50.00 TOTAL 224.49 1 TTAC_4 TRANSIT SYSTEM REPORT OF OPERATIONS OCTOBER - DECEMBER 1973 October - December 1976 1977 1978 INCOME: Cash Fares $ 19,890.91 $ 19,286.54 $ 21 ,505.61 70kens Sold 4,648.00 9,560.00 10,816.00 Student Tickets Sold 855.00 645.00 568.00 Senior Citizens Tickets Sold 1,220.00 1,465.00 1 ,645.00 NYS Operation Subsidy 12,789.32 12,936.0_4 12,814.15 TOTAL INCOME $ 39,403.23 $ 43,892.58 $ 47,348. 76 OPERATING EXPENSES: Clerical Wage $ 893.99 $ 982.26 $ 1,131.90 Drivers Wage 26,466.75 32,813.58 32,757.24 Mechanic Wage 8,815.81 10,085.12 10,892.30 Fringe Benefits - 38.95% ------- 17,091.63 17,442.38 Other Equipment ------- 1,738.97 1,355.64 Clothing othing 139.84 26.70 (.20) Gas & Oil 2,866.38 5,105.99 5,363.23 Office Supplies 66.41 12.43 136.87 Equipment Parts & Supplies 6,749.84 3,087.22 9,563.76 Telephone 258.1 49.94 479.97 Utilities ------- ------ 80.62 Printing 303.12 1.92.67 221.34 Equipment of Maintenance by others 1,714.85 38.00 266.92 Fees for Professional Services ------- 120.00 400.00 Travel & Mileage 64.58 117.01 88.69 Advertising 225.00 787.60 316.26 Insurance 1,741.25 2,236.25 3,455.25 Rent of DPW Workspace & Facilities 300_.00 ------- ------- TOTAL OPERATING EXPENSES $ 50,335.95 $ 74,485.37 $ 84,152.17 Depreciation _1,652.78 1,989.32 1,989.26 TOTAL EXPENSES $ 51,988.73 $ 76,474.69 $ 86,141 .43 NET LOSS BEFORE CAPTIAL INVESTMENT $ 10,932.72 $ 30,592.79 $ 36,803. 41 NET LOSS AFTER CAPTIAL INVESTMENT $ 12,585.50 $ 32,582.11 $ 38,792.67 NUMBER OF PASSENGERS CARRIED: Cash Fares 79,564 77,147 86,023 Tokens Used 21,326 41,409 44,795 Student Tickets Used 5,367 5,003 4,752 Senior Citizen T_icketr Used 10,376 11 ,371 11,685 * * Free Bus Service 2,414 - -- -_-- TOTAL PASSENGERS CARRIED 119,047 134,930 147;255 ** Special Promotion TTHACA TR. NSIT SYSTEM REPORT OF OPERATIONS 1'EAR l/-' DATE' 1978 Januaru - December 1976 1977 1978 INCOME: Cash Fares $ 75 952.00 $ 71,997.17 $ 78,894.87 Tokens Sold 15 724.00 2 ,483.00 36,547.00 Student Tickets Sold 2, 399.00 2,680.00 2,125.00 .Senior Citizens Tickets Sold 5, 102.00 4,912.00 5,635.00 Other Income 12 022.69 10,184.00 10,000.00 NYS Operation Subsidy 52 0.75.39 51,405.82 67,088.32 TOTAL INCO:dF $ 163 215.08 $ 166,661 . 99 $ 200.290.19 OPERATING EXPENSE: Clerical Wage $ 3 575.24 $ 3,874.97 $ 4, 154.65 Drivers Wac,7e 97 585.35 107,202.11 114,318.76 A"echanic Wage 31 615.63 39,906.23 38,670.97 Fringe Benefits - 38.95 - ----- 58,808.00 61 ,207.74 Other Equipment - ----- 1,888.97 1 ,355.64 C1othIn-g 575.84 630.50 514.00 -as & 0i1 11 951 .53 17,634.97 21 ;011 .67 Office Supplies 137.87 216.87 462.02 Equip»ent Parts & Supplies 19 167.51 18,496.42 24,725.57 Telephone 951.53 293.23 647.99 Utilities - ----- ------- 215.40 Ow Printing 571 .57 449.17 676.92 Maintenance of equipment by Others C, 753.33 1,059.69 1,212.94 Fees foz P. 07`essiona'l Services - ---- 293.00 400.00 Travel & i7ileac;e 251.64 263.08 880.59 Advertising 544.34 1,638.04 2,389.60 Insurance 5 385.00 6,345.00 13,821.00 Rent of DP[17 Workspace & Facilities 1 _200.0!) ------- ------- TOTAL OPEP.ATIIJG EXPENSES $ 180 766.33 $ 261.,000.25 $ 286.66 5.46 Depreciation 6,610.91 _ 7,4_46.8_5 _72957.07 TOTAL EXPENSE; $ 187 377.29 $ 268,447.10 $ 294,622.53 NF,'T LOSS BEFORE CAPTIAL INVESTMENT $ 17 551 .30 $ 94,338.26 $ 8S,375.27 NFT LOSS AFTER CAPTIAL INVESTMENT $ 24 162.21 $ 101,785.11 $ 94,332.34 NU,%BER OF PA,SSENGFRS CARRIED: Cash Fares 30 ,808 287,989 315,530 Tokens Used 7 ,881 109,733 154,957 Student Tickets Used 16,309 18,087 1`,447 Senior Citizen Tickets Used 4,323) 40,663 44,368 , Free Tickets Issued by Ater-hams ,29?. - ---- - ----- "Free Bus Service X,414 21,933 9,306 Senior. Citizens Dail - 5113176 138_ ----- _--_-_-- TOTAL PASSF,IXERS CARRIED 43 ,165 478,405 538,653 �* 8-23-76 / 8-2.4-76 9-02-76 / 9-04-76 9-02-77 / 9-10-77 8-31-78 / 9-02-78 I I 193 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 14 , 1979 PRESENT : Mayor - Conley Commissioners (6) - Allan, Banfield, Cleveland, Ewanicki , Schickel , Walker OTHERS PRESENT : City Controller - Daley Asst. to Supt. - Dougherty Supt. of Public Works - Dingman Asst. Supt. - Hannan City Engineer - Cox OATH OF OFFICE : Newly appointed Board of Public Works Commissioner J. ' Walker took the oath administered by City Clerk Rundle and was seated on the Board. (� MINUTES: Q By Comm. Schickel : Seconded by Comm. Banfield RESOLVED , That the Minutes of the January 24 , 1979 meeting be approved Q as recorded by the City Clerk. Q Carried Unanimously Q SPECIAL ORDER OF BUSINESS : Appointment of Standing Committees Mayor Conley made the following appointments to the committees of the Board of Public Works for 1979 : Chairman V. Chairman Member Mater and Sanitary Sewer Allan Schickel Banfield Highways , Street Lighting and Refuse Ewanicki Walker Schickel Bridges , Creek and Storm Drainage Banfield Cleveland Walker Public Buildings , Public Grounds and Parks Schickel Banfield Cleveland Finance , Accounts and Capital Improvements Walker Allan Ewanicki Parking , Traffic and Transit Cleveland Ewanicki Allan Election of Vice Chairman Mayor Conley entertained nominations from the floor for the position of Vice Chairman. By Alderman Ewanicki : Seconded by Comm. Asian RESOLVED, That Comm. Gerald Schickel be nominated for the position of Vice Chairman. Resolution to Close Nominations By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the nominations for the position of Vice Chairman be closed. Carried Unanimously The Board directed City Clerk Rundle to cast one vote for Comm. Schickel for Vice Chairman. Mayor Conley declared Comm. Gerald Schickel duly elected Vice Chairman for ? one-vap.r term whi_rh ayni rPc TlaramhPr '41 � 1070 PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Lorie -Conra , 113 1/2 West Buffalo Street , appeared before the Board requesting them to dispense of towing and storage charges in the amount of $42. 00 . Her car was towed away at the direction of the DPW while s?-e was ill and could do nothing about it . 194 -2- February 14 , 1979 Resolution By Comm. Schickej - Seconded by Comm. Banfield RESOLVED, That the request from Lorie Conrad for towing and storage charges to be dispensed of be referred to the Parking, Traffic and Transit Committee. Carried Unanimously STAFF REPORTS: Asst . Supt. Hannan- -Fall Creek Effluent Line Asst . Supt . Hannan reported on the pumping operations being done from the York Street and Woodland stations into Fall Creek. WATER AND SEWER COMMITTEE: Water Rates By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED , That water rates be increased by 20o effective with water bills issued to Zone 2 customers for the billing period March 1 to June 1 , 1979 ; to Zone 3 customers for the billing period April 1 to July 1 , 1979 ; and for Zone 1 customers for the billing period May 1 to August 1 , 1979. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (2) - Ewanicki , Allan Nays (3) - Schickel , Walker, Banfield Absent (1) - Cleveland - - --- - --- - --- - — -- Motion Defeated Supt. Dingman suggested a joint meeting of the Water and Sewer and Finance Committees to review the matter before the next meeting of the Board of Public Works . Intergovernmental Relations Committee Comm. Allan reported that Alderman Slattery had called a meeting of the Common Council ' s Intergovernmental Relations Committee for that evening at 7 : 30 . The subject was the joint construction and maintenance of the ex- panding sewage treatment facility. Alderman Slattery had indicated that he would appreciate the attendance by Board members and their partic.ipa-____ - tion in the deliberations of that committee . It had been proposed that the Common Council adopt a j oint resolution- wi-tir-the Towrrs -of=-I thaca—an-d Dryden. A copy of the draft resolution and the Superintendent ' s proposal for its amendment were attached to the Recommendations . Stearns & Wheler Invoice By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, That an invoice of Stearns & Wheler for professional services to January 30 , 1979 , in connections with the preparation of the facilities plan for waste water treatment , be approved in the amount of $10 , 220. Carried Unanimously HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Bids for Automotive ;quipment Comm. Ewanicki reported that bids 'were received for Automotive Equipment as shown on the attached sheet. Resolutions By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the contract for supplying two cabs and chassis for a dump truck in accordance with specifications of January 25 , 1979 , be awarded to Cayuga Ford, Inc. for their low total bid of $16 ,356 . Carried Unanimously By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED , That the contract for supplying one 1-ton crew cab pickup in accordance with the specification ',of January 25 , 1979, be awarded to Cayuga Ford, Inc. for their low total bid of $5 , 292 . 00 . Carried Unanimously 6 -3- February 14 , 1979195 By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the bid of William T. Pritchard for supplying one 3/4-ton 4-wheel drive pickup be rejected because it does not meet the specifica- tion for the lock-out of the front power train. Carried Unanimously By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the contract for supplying one 3/4-ton 4-wheel drive pickup in accordance with the specification of January 25 , 1979 , be awarded to Cayuga Ford, Inc. for their bid of $8 ,173, which is the lowest bid meeting the specification. Carried Unanimously By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the contract for supplying two 1/2-ton pickups in accordance with the specification of January 25 , 1979 , be awarded to Bill Zikakis Chevrolet for their low bid of $8 ,946. Carried Unanimously By Comm. Ewanicki : Seconded by Comm. Allan O RESOLVED, That the contract for suppying one 3/4-ton 4-wheel drive pickup with Morysville body in accordance with the specification of January 25 , 1979 , be awarded to Spencer Ford Sales for their low bid of Q $ 7,948. 41. Q Carried Unanimously Q By Comm. Ewanicki : Seconded by Comm. Schickel - - �SO-LASED-,- -T-hat-the-c-ontract for supplying one 3/4-ton pickup with Morysville body in accordance with the specification of January 25 , 19-79 , be awarded to Spencer Ford Sales for their low bid of $6 ,422 . 09 . Carried Unanimously Plowing and Salting- -Cornell Walk Comm. Ewanicki reported that Bodil Somkin of 2 Cornell Walk has written a letter requesting equal treatment of Cornell Walk as it pertains to plowing and salting. Mrs. Somkin has been advised that Cornell Walk is not one of the higher priority streets in the city and that it does re- ceive equal treatment with other residential streets of the same class . No further action by this Board is recommended. New York State Electric & Gas- -Street Lighting Contract _ Comm. Ewanicki reported that New York State Electric & Gas Corp . has proposed that their present street lighting contract with the city which expired January 31 be continued under the same rates and conditions for the balance of 1979 , and that the city enter into a new contract with them effective January 1 , 1980. The terms of the new contract will be changed in the following respect : 1. The annual lamp charges will be increased 8. 4% . 2. There will be fuel adjustment costs which are estimated to be a 8. 9% increase. 3. The term of the contract will be for one year rather than five years. Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Superintendent be authorized to enter into a contract with the New York State Electric $ Gas Corp. providing for street lighting for the year 1980 in accordance with the above terms and conditions . Discussion followed on the floor. Mr. G. J. Messmer, Commercial Representative , Ithaca Area, NYSE&G , addressed the Board, reporting that changes had been made in various places in the type of lighting, thus reducing the cost to the city and obtaining better lighting. i 196 -4- February 14 , 1979 A vote on the resolution resulted as follows : Ayes (4) - Walker, Banfield, Ewanicki , Allan Nay (1) - Schickel Absent (1) - Cleveland Carried Change Order 910- -Giordano Construction Company By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That change order #10 in the contract of Giordano Construction Company which provides for the furnishing and installation of 19 tree grates at an additional cost of $6 ,592 . 16 , be approved. (At the January 24. , 1979 meeting this resolution was referred to the City Attorney for investigation of the liability of the architect. ) Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE. COMMITTEE : Bill- -Mod' eski. & Masters By Comm. Banfield: Seconded by Comm. Allan RESOLVED, That a bill from Modjeski & Masters for engineering services in connection with the design and specification for the Albany Street Bridge , be approved in the amount of $3,454. 00. Carried Unanimously Bill- -Finger Lakes Construction Company By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That bill #3 from Finger Lakes Construction Company in connection with subsurface drainage system along Fall Creek , in the amount of $27 ,109 . 46 , be approved. Carried Unanimously Invoice--Erdman , Anthony Associates By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED , That an invoice from Erdman , Anthony Associates for profession services in connection with the Fall Creek subdrain, be approved in the amount of $1 , 506 . 17. Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE: Agreement with O' Brien & Gere By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED , That the Superintendent be authorized to enter into an agree- ment with O' Brien & Gere for planning and engineering services in connection with Cherry Street Industrial Park as outlined on the attached sheet. Carried Unanimously Final Bill- -Kelley Surgical Company By Comm. Schickel : Seconded by Comm. Banfield RESOLVED, That a final bill from Kelley Surgical Company for equipment at the Family Medicine Center, be approved in the amount of $2 , 924. 42 . Carried Unanimously Invoice- -Pittsburg Testing Laboratory By Comm. Schickel : Seconded by Comm. Allan r.... RESOLVED, That an invoice from Pittsburg Testing Laboratory for tests in connection with the Green Street Parking Garage , be approved in the amou of $159 . 82 . Carried Unanimously Proposal to Redevelop Duck Pond Comm. Schickel reported that a proposal to redevelop the duck pond at Stewart Park has been developed by the Engineering Division. A copy of that proposal was �ttached to the Recommendations . The estimated cost of the improvements If done by contract would be approximately $36 ,000 . It is planned to do this by .force account using approximately $26 ,000 for the purchase of materials and to defray labor costs . This $263,000 is available in the Stewart Park Trust Fund. 197 -5 - February 14 , 1979 Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Common Council be requested to establish a capital fund for the reconstruction of the Stewart Park duck pond, in an amount not to exceed funds made available by the Stewart Park Commission. Carried Unanimously Contract- -Agricultural Tractors Comm. Schickel reported t at ids were received for the purchase of two agricultural tractors with plow and mower for the Buildings and Grounds Division, and one agricultural tractor with plow for the Construction and Maintena:ice Division, as shown on the attached sheet. Res o- -,--ti on By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the bid of Del Rosso Ford T&I , Inc. International Harvester, and Dryden Lawn F Recreation, Inc. , be rejected because they do not meet the specification for ,a 3-speed hydrostatic transmission. CO IT IS FURTHER RESOLVED, That the contract for providing three agricultural 0 tractors in accordance with the specification of January 18 , 1979 , be awarded to T. J. Simplicity Sales for their total bid of $12 , 223. 83, which is the lowest bid meeting specifications , Q Carried Unanimously Q FINANCE AND CAPITAL IMPROVEMENTS COMMITTEE ; Bill- -Donald --tinier By Comm. Walker: Seconded by Comm. Banfield RESOLVED, That a bill from Donald Spanier Associates for services in connection with the productivity project through January 15 , 1979 , be approved in the amount of $6 , 250 . Discussion followed on the floor. A vote on the resolution resulted as follows; Carried Unanimously Audit By Comm. V :.lker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Al , - :-pct No . 3 of the General Fund accounts of the Department of Public We and on Abstract No . 3 of the Water and Sewer Division , be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously ADJi MENT : On tion the meeting adjourned at 5 : 23 p .m. �se A. Rundle , City Clerk Edward J, Conley ,r or 199 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 28 , 1979 PRESENT : Commissioners (5) - Allan , Banfield, Ewanicki , Schickel , Walker ABSENT : Mayor - Conley Commissioner (1) - Cleveland In the absence of Mayor Conley Vice Chairman Schickel chaired the meeting. OTHERS PRESENT : City Controller - Daley City Attorney - Shapiro Asst. Supt. of Public Works - Hannan City Engineer - Cox Asst . to Supt . of Public Works - Dougherty Supt . of Public Works - Dingman Q City Clerk - Rundle MINUTES : Q By Comm. Allan: Seconded by Comm. Ewanicki Q RESOLVED, That the Minutes of the February 14 , 1979 meeting be approved Q as recorded by the City Clerk. Carried Unanimously STAFF REPORTS : Superintendent ' s Report Supt . Dingman reported that at a recent meeting Charles J. Wheeler was granted a leave of absence to resume his education. However , Mr. Wheeler was unable to make satisfactory arrangements for that education, thus he will be reinstated effective March 5 , 1979 . WATER AND SANITARY SEWERS COMMITTEE : Request for 200 Increase in Water Rates Comm. Ally -ported that a joint meeting of the Water Committee and the Finance Cc ee decided to take no further action at this time on the Superintel 5 request for a 200 increase in the water rates . Com- mittee memo expressed the opinion that the Water Division should be decreasing its budget at this time to reflect the smaller water sales . Committee members also expressed the opinion that the division should bill the General Fund for services provided to the city which were not directly connected with the production and distribution of water. Com- mittee members felt that these extra services should be paid from general tax revenues rather than from water rates . HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE: Bids for Miscellaneous Equipment Comm. Ewanicki reported that bids were received on Monday, February 26 , 1979 for the following items of equipment : Air Compressor, Tandem Roller , Packer Body , Asphalt Paver , Copier. Results of this bidding are shown on the Bid Tabulation Sheet . Resolutions : Air Compressor By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the contract for supplying one portable air compressor , in accordance with the specifications of February 6 , 1979 , be awarded to State Equipment Division of Secorp National for their bid of $8 , 246 . Carried Unanimously Tandem Roller By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED , That the contract for supplying one tandem roller , in accord- ance with the specifications of February 6 , 1979 , be awarded to State Equipment Division of Secorp National for their low bid of $ 26 , 791 . Carried Unanimously t 200 - 2- February 28 , 1979 Packer Body By Comm. Ewanicki : Seconded by Comm. Walker RESOLVED, That the bids for supplying one garbage packer body be re- turned to the Highway Committee for further review and recommendation. Carried Unanimously Asphalt Paver By Comm. Ewanicki : Seconded by Comm. Walker RESOLVED, That the bid of D.W. Clarke Road Equipment Company for supply- ; ing one asphalt paver be rejected because it does not meet specification with respect to size , power plant and screed. BE IT FURTHER RESOLVED , That the contract for supplying one asphalt paver , in accordance with the specifications of February 6 , 1979 , be awarded to Syracuse Supply Company for the lowest bid meeting specifica- tion, which is $32 , 995 . Carried Unanimously Copier By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED , That the bids of Xerox Corporation and XCP , Inc. for supplying one plain paper copier be rejected because they do not meet specifica- tions as indicated on the attached sheet . BE IT FURTHER RESOLVED , That the contract for supplying one plain paper copier, in accordance with the specification of February 16 , 1979 , be awarded to Nichols Business Equipment , Inc . for the lowest bid meeting specification , which is $4 , 303. 75 . Carried Unanimously Bids- -Phase 2 Peripheral Streets Project By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the department be authorized to receive bids for the nw construction of Phase 2 of the Peripheral Streets Proje- , i . e . , the 100 and 200 blocks of North Aurora Street ; the 200 bloc f North Tioga Street ; and the north side of the 300 block of East Sta-,. Street . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously PETITIONS AND HEARING OF PERSONS BEFORE THE BOARD: Mr. Rademacher, representative of XCP, Inc. , questioned award of the bid to Nichols Business Equipment , Inc. for supplying a Main paper copier (3M Secretary II) , informing the Board that the machine they had chosen is no longer being marketed after the present inventory has been depleted. Resolution By Comm. Ewanicki : Seconded by Comm. Banfield RESOLVED, That the motion to award the bid to Nichols Business Equipment Co. for one plain copier be rescinded and the matter be referred back to the Highways , Street Lighting and Refuse Committee for further review. Carried Unanimously BRIDGES , CREEKS AND STORM DRAINAGE COMMITTEE: Change Order #1- -Finger Lakes Construction Co. B ° Comm. Banfield: Seconded by Comm. Allan RESOLVED, That Change Order # 1 in the contract of Finger Lakes Construct n Company for field construction changes in the Fall Creek subdrainage sys -"1 , be approved in the amount of add $10 , 282 . 77. These changes are shown on the attached sheet . Carried Unanimously Requisition #4- -Finger Lakes Construction Co. By Comm. Banfield: Second-e by Comm. Ewanicki RESOLVED , That Requisition #4 in the contract of Finger Lakes Construction Company for Fall Creek subdrainage , be approved in the amount of $16 , 778. 84 . Carried Unanimously - 3- February 28 , 1979201 PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Capital Fund--Stewart Park Duck Pon Comm. Banfield reported that at its last meeting the Board of Public Works voted to request the Common Council to establish a capital fund for the reconstruction of the Stewart Park duck pond at an amount not to exceed funds made available by the Stewart Park Commission. The Stewart Park Commission has now indicated that approximately $26 , 000 will be available for this work. A permit from the DEC for the portion of the work that affects Fall Creek has been received. It is expected that construction will start next week. Bids for Equipment Comm. Banfield reported that bids were received on Monday, February 26 , 1979 for the following items of equipment . Results of bidding on these three items are shown on the Bid Tabulation Sheet. Resolutions Heavy Duty Sweeper By Comm. Banfield: Seconded by Comm. Ewanicki O RESOLVED, That the contract for supplying one heavy-duty sweeper, in accordance with the specifications of February 6 , 1979 , be awarded to Tennant Company for their bid of $10 , 362 . 67. Carried Unanimously Q Greens Mower Q By Co-m.7. Barfield: Seconded by Comm. Walker RESOLVLD , " the contract for supplying one greens mower in accordance with the L . . ifications of February 6 , 1979 , be awarded to S.V. Moffett Company for their bid of $5 ,600 . Carried Unanimously 3-Wheel Utility Truck By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying one 3-wheel utility truck and related greenskeeping equipment in accordance with the specifications of February 6 , 1979 , be awarded to S.V. Moffett Company for their bid of $5 , 849 . Carried Unanimously Bids- -Acryl - c Shields- -Cass Park By Comm. Ba .old: Sec_o_n__d_e_J by Comm. Ewanicki RESOLVED, T.... : the department be authorized to receive bids for the installation of acrylic shields for the Cass Park skating rink. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Letter from James T. Dyess Comm. Barfield reported that he had received a letter from Mr. James T. Dyess informing him that a Princess Softball League in Tompkins County is being established with Ithaca participating with a team or teams . Bob Cutia has been contacted re . assuming possession of a new softball field for the league and investigating funding for a backstop . The letter indicated they would appreciate any help that could be rendered by the Board of Public Works in accomplishing the goals of the new league . Discussion followed on the floor. FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Banfield RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No. 4 of the General Fund accounts of the Department of Public Works , and on Abstract No. 4 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously i 202 -4- February 28 , 1979 State of the Art Conference By Comm. Ban field: Seconded by Comm. Ewanicki RESOLVED, That Asst. Supt. Dougherty be authorized to attend a State of the Art Conference on improved asphalt pavement performance through effective compaction at the University of Maryland at College Park, Md; the cost of transportation, registration fee of $15 . 00 , meals and lodging to be a charge against the City. Attendance at the conference is subject to the State of Maryland having ratified the Equal Rights Amendment. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Standardization of Products or Services Comm. Ewanicki reported that State law permits a municipality to standar&_' ize on the products or services of a particular brand name when it can be shown that such standardization would be to the advantage of the munici- pality, provided the governing body of the municipality adopts a resolution permitting such standardization. This action does not remove the require- ment of competitive bidding. The following resolution with respect to traffic signal equipment is in order: Resolution By Comm. Ewanicki : Seconded by Comm. Allan WHEREAS , the City now has Crouse-Hinds traffic signal controllers and traffic equipment in use in 52 intersections throughout the City , and WHEREAS , labor costs for servicing a standard signal equipment will be less than for servicing different types ; NOW, THEREFORE, BE IT RESOLVED , That the Common Council be requested to adopt Crouse-Hinds as the standard traffic signal and controller equip- ment to be purchased and used by the City of Ithaca in the year 1979 , except on the existing arterial system on Meadow Street , and to authorize the Board of Public Works to advertise for bids , and to purchase traffic signal and controller equipment of this manufacturer in such quantity asp"" the funds provided in the 1979 budget will permit . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Towing and Storage Charge Comm. Ewanicki reported that at the February 14 meeting ?.aurie Conrad appeared before the Board requesting reimbursement of t _ ng and storage charges of $42 . 00 which she incurred because her car wa_ towed away for snow removal purposes at the direction of the department at a time when Laurie Conrad was ill and was unable to do anything about it . The request was referred to the Parking and Traffic Committee . The committee has considered the request . The request is made on purely humanitarian grounds by Laurie Conrad who was so ill she was unable to leave her house. Ms . Conrad did, however, arrange to have a friend bring her food and take care of her animals . The committee sympathizes with Ms . Conrad' s plight . However, the responsibility for the car was hers and not the city' s . No wrong doing on the part of the city is alleged; therefore , there is no basis for the city to accept responsibility for the towing and storage charges . Resolution by Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the request of Laurie Conrad of 113 1/2 West Buffalo StrE for reimbursement of towing and storage charges incurred on January 26 , 1979 , be denied. Carried Unanimously Parking- -100 and 200 blocks of East Green Street Comm. Ewanicki reported that the following recommendation is made by the City Traffic Engineer for the purpose of correcting the present ordinances to reflect the existing conditions of parking in the 100 and 200 blocks of East Green Street . -S- February 28 , 1979203 Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Common Council be requested to amend its Parking and Traffic Ordinance as follows , in order to update the parking regulations on Green Street so as to reflect existing conditions and needs : SECTION 60 . 43 PARKING PROHIBITED IN DESIGNATED LOCATIONS Delete : East Green Street , south side , from Tioga Street to State Street and on the north side from Cayuga Street to State Street . Insert : East Green Street , both sides , from Tioga Street to State Street . Insert : East Green Street , south side , from a point 17S east of Cayuga Street , to Tioga Street . SECTION 60 . 51A PARKING METERS , ZONES Q Delete : East Green Street , both sides , 100 block. Insert : East Green Street , north side , from Cayuga Street to Tioga Q Street. Q 'Q Insert : East Green Street , south side , from Cayuga Street to a point 1 r- et east . Delete : East Green Street , north side , from Cayuga Street to Albany Street . Delete : West Green Street , south side , from Cayuga Street to Albany Street . Insert : West Green Street , both sides , from Cayuga Street to Albany Street . Discussion followed on the floor. A vote on th esolution resulted as follows : Carried Unanimously Courtesy Tickets Issued by the Police Department By Comm. Ban iel : Seconded by Comm. Ewanicki RESOLVED, That the subject of courtesy tickets still being issued by the Police Department for overtime parking on the meters be referred to the Parking , Traffic and Transit Committee . Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 13 p .m. JoJ;ep A. Rundle , City Clerk Edward J . onley , ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 14, 1979 11127 Theron Johnson F2144 29.57 11127 Theron Johnson G2122 29.57 11128 Michael Waldvogel F2144 7.50 11128 Michael Waldvogel G2122 7.50 11129 David Mimkowich F2144 12.48 11129 David Mimkowich G2122 12.48 11130 West Seneca St. Corp. F2144 6.11 11130 West Seneca St. Corp. G2122 6.11 11131 William Hart F2144 7.50 11131 William Hart G2122 7.50 11132 Manley Thayler F2144 12.44 11132 Manley Thayler G2122 12.44 11133 A. L. Hull Plg. & Htg. F2650 11.40 11133 A. L. Hull Plg. & Htg. G2650 11.40 11134 Village of Dryden F2378 16.01 11134 Village of Dryden G2378 16.00 11135 Lambertis Gibbs F2144 9.96 11136 Philip White Jr. F2144 101.25 11137 William Lower F2144 125.41 11138 Morse Chain Co. F2650 197.12 11139 Albanese Plumbing F2144 23.50 11139 Albanese Plumbing G2122 23.50 11140 Burris Plumbing & Htg. F2144 9.00 11140 Burris Plumbing & Htg. G2122 9.00 11141 Donohue-Halverson, Inc. F2144 7.00 11141 Donohue-Halverson, Inc. G2122 7.00 11142 A. J. Eckert Co. , Inc. F2144 26.00 11142 A. J. Eckert Co. , Inc. G2122 26.00 11143 R. Morusty F2144 6.50 11143 R. Morusty G2122 6.50 11144 Glen Smith F2144 9.00 11144 Glen Smith G2122 9.00 11145 Richard Weber F2144 10.00 11145 Richard Weber G2122 10.00 11146 Leroy Weber F2144 2.00 11146 Leroy Weber G2122 2.00 11147 City of Ithaca G2801 31,423.18 TOTAL 32,248.93 WATER 629. 5 SEWER 1,619. 8 APPR VED NANCE COMMITTEE 1199 Therm Inc. A1710 20.13 1200 McDermon-Texaco A1710 108.62 1201 City of Ithaca-Sewer Fund A2801 103.91 1202 City of Ithaca-Capital Fund A2801 299.06 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 28, 1979 11148 Stan Scheimberg G2122 21.63 11149 Carmen Canestaro F2144 261.55 11150 Anthony Ceracche F2144 19.34 G2122 19.35 11151 Orson Ledger F2144 12,39 G2122 12.38 11152 Ella Mae Roughley F2144 12.38 G2122 12.39 11153 City of Ithaca F2801 ')91 -9-. 7 G2801 'I.� j 9-r-3,4 11154 Laura Wilkinson F2144 9.44 G2122 9.44 11155 Susan N. Mix F2144 18.72 G2122 18.72 11156 Allati Casciotti F2144 11.77 G2122 11,76 11157 Lee L. Dubose F2144 12.18 G2122 12.19 11158 Roy E. Blackwood F2144 14.16 G2122 14.16 11159 Village of Dryden F2378 6.34 G2374 6.34 11160 Donohue-Hali=erson F2650 483.36 11161 Robert G. Doktarich F2144 17.97 G2122 17.96 11162 Donald Hoffa F2144 29.22 G2122 29.22 11163 Patrick J. O'Connor F2144 14.02 G2122 14.02 11164 Oliver Jones Jr. F2144 16.16 G2122 16.16 11165 Marlea Anne Cutler F2144 12.38 G2122 12.39 11166 Ralph E. Thorpe F2144 24.77 G2122 24.77 11167 Jennifer Tiffany F2144 17.39 G2122 17.38 11168 H. M. Muckey F2144 16.59 G2122 16.59 11169 Peter J. Sarkus F2144 19.02 G2122 19.02 11170 George A. Auble F2144 21.41 G2122 21.42 11171 S. Pirko F2144 9. 27 G2122 9.26 11172 R. A. Braunbeck F2144 11.76 G2122 11.77 11173 Orson Led�er F2144 14.16 G2122 14.16 11174 Cornell Radio Guild F2144 14.46 G2122 14.46 11175 Orson Ledger F2144 24.77 G2122 24.77 11176 Northeast Appraisals F2144 21.85 G2122 21.86 11177 Mildred Rumsey F2144 16.86 G2122 16.85 11178 Claude Cooke F2144 24.77 G2122 24.77 11179 Norman D. Freeman F2144 12.39 G2122 12.38 11180 Bailey-Jones Realty F2144 12.38 G2122 12.39 11181 Julia Way F2144 11.77 G2122 11.76 11182 Alfred J. Ciaschi F2144 13.73 G2122 13.74 11183 John Williamson F2144 16.86 G2122 16.85 11184 11. HD Hart F2144 16.85 G2122 16.86 11185 Bradley M. Fox F2144 13.73 G2122 13.74 11186 M. Johnson & M. Nickens F2144 11.17 G2122 11.16 11187 Mark S. Fox F2144 8.08 G2122 8.08 11188 Donald F. Kelly F2144 11.31 G2122 11.32 11189 Helen L. Fuller F2144 8.53 G2122 8.52 11190 R. G. Warner F2144 12.38 G2122 12.39 11191 Carol A. Rundle F2122 12.39 G2122 12.38 11192 Dorethea C. Womble i F2144 24. 5 G2122 24.35 11193 Mary Mignano F2144 10.52 G2122 10.51 11194 Guiliano Lucatelli F2144 12.38 G2122 12.39 11195 Lonergan & Dunn F2144 12.39 G2122 12.38 TOTAL 1417.58 TOTAL 694.30 APPROVED BY FINANCE COMMITTEE Page 2 1203 David Fletcher A1710 39.20 1204 Elwood Youst A1710 362.36 1205 David Spaulding A1710 23.33 TOTAL 424.89 BOARD OF PUBLIC WORKS PROCEEDINGS 205 CITY OF ITHACA , NEW YORK Regular Meeting 4 : 00 P.M. March 14 , 1979 PRESENT : Mayor - Conley Commissioners (4) - Ewanicki , Banfield, Walker , Schickel ABSENT : Commissioners (2) - Allan, Cleveland OTHERS PRESENT : City Engineer - Cox Asst . to Supt. - Dougherty Supt . of Public Works - Dingman Asst . Supt . of Public Works - Hannan Aldermen - Bordoni (Council Liaison) , Holman Dep . City Clerk - Paolangeli MINUTES: By Comm. Schickel : Seconded by Comm. Ewanicki W RESOLVED, That the Minutes of the February 28 , 1979 meeting be approved ® as recorded by the City Clerk. Carried Unanimously Q PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD : Q Request for Pedestrian Unloading and Pickup Space Q Mr. Michael Peter , 220 E. State Street , requested lease of two parking spaces >n an nual basis , in front of 112 N. Aurora Street where he anticipates opining a restaurant , for the purpose of unloading and picking up persons or groups of persons using his restaurant or other businesses in that block. Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the request for lease of two parking spaces in front of 112 N. Aurora Street be referred to the Parking , Traffic and Transit Committee and City Attorney Shapiro . Carried Unanimously Boat Conce - - Stewart Park Supt . Ding °ported that Messrs . Harvey and McPherson indicated to him that i_: Board were going to permit bidding on the boat concession which has be_.i held by Mr. Judson , they would like to bid also . It was Mr. Dingman ' s understanding that they would appear before the Board that day ; however , they did not appear. He suggested the matter be deferred until they presented their request to the Board. Committee Changes Changes in the committee assignments were deferred until later in the meeting. WATER AND SEWER COMMITTEE : Bids on Diesel Engine Comm. Schickel reported that bids were received on Monday , March 12 , 1979 , for supplying one diesel engine for the Water and Sewer Division bulldozer (city equipment # 24S)e Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED , That the contract for supplying one new diesel engine in accordance with the specification of February 28 , 1979 , be awarded to L. B. Smith, Inc . for their bid of $4 , 169 . Carried Unanimously Bids on Water Meters Comm. Schickel reported that bids were received on Monday , March 12 , 1979 , for supplying water meters with remote reading devices as summarized on the canvass sheet . Bids were received from four bidders . They are complex and are being studied by personnel in the Water and Sewer Division. i 206 - 2- March 14 , 1979 Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED , That bids for water meters with remote reading devices be referred to the Water and Sewer Committee for review and recommendation. Carried Unanimously Committee Changes Mayor Conley reported that Comm. Allan had indicated that he does not want to serve on the Finance Committee ; therefore , Comm. Cleveland will R . replace him on the Finance Committee , and Comm. Allan will serve as vice chairman of the Creeks , Bridges and Storm Drainage Committee . HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Bids for Refuse Packer Comm. Ewanicki reported that two bids were received on February 26 , 1979 , for the purchase of one refuse packer. These bids were reported on a sheet attached to the recommendations for the February 28 meeting. Resolution By Comm. Ewanicki : Seconded by Comm. Banfield RESOLVED , That the bid of Hacker' s Packers for supplying one Pa -k-More packer, be rejected because it does not meet the specification. It does not have the automatic crowd feature as specified. FURTHER RESOLVED , That the contract for supplying one new refuse packer body for city equipment #298 in accordance with the specification of February 6 , 1979 , be awarded to BEC Truck Equipment for their bid of $10 , 947. Carried Unanimously Bids for Plain Paper Copier Comm. Ewanicki reported that all of the bids received for one plain paper copier do not meet the specification. �x Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED , That all bids received for one plain paper copier be rejected because they do not meet specifications , and BE IT FURTHER RESOLVED , That the purchase of one plain paper copier be put out to bid again. Carried Unanimously Letter from Richard C . Curran By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED , That the letter received from Richard C . Curran of Mo :_ �;e Chain with respect to Grandview Place , be referred to the Highway , Street Lighting and Refuse Committee . Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Comm. Schickel reported that responding to various requests , the depart- ment has established locations for new softball diamond at Cass Park. It will be located southwest of the hardball diamond and set up as a standard softball field, except that the sod will not be skinned. The Youth Bureau intends to assign this field principally to the Princess Softball League . Charges for Golf Course Comm. Schickel presented a review of the existing and proposed charges for the municipal golf course . Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the rates proposed by the Superintendent for 1979 , for the municipal golf course , be adopted. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (_4)_ - Schickel , Ewanicki , Walker , Mayor Conley Nay (1) - Banfield Carried - 3- March 14 , 1979 207 Bids for Submersible Non-clog Pumps Comm. Schickel reported that one bid was received for supplying two submersible non-clog sewage pumps to be used at Stewart Park in connection with the duck pond redevelopment . This bid was received on ?Monday , March 12 , 1979 . Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED , That the contract for supplying two submersible non-clog sewage pumps in accordance with the specification of February 23 , 1979 , be awarded to J . Andrew Lange , Inc. , for their bid of Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Food ConcessJ -n at Stewart Park Supt. Dingmal, asked for guidance from the Board as to how to handle the co selection of concessionnaire at Stewart Park for the coming season- -by ® bid, or by interview. T"I Discussion followed on the floor. Resolution Q By Comm. Sc ;kel : Seconded by Comm. Walker RESOLVED , I in the interest of getting the very best food concession in Stewart Lrk for the coming season , that the operation be advertised for interview. Carried Unanimously Bill from Robert Boehlecke By Comm. Schickel : Seconded by Comm, Banfield RESOLVED , That a bill from Robert Boehlecke for architectural services through March 8 , 1975 , in connection with the renovations at Southside Community Center , be approved in the amount of $680 . 00 and be paid out of Communi T)evelopment funds . Carried Unanimously Bill from rson Builders By Comm. S. el : Seconded by Comm. Walker RESOLVED , a bill from McPherson Builders , Inc, in final payment for services rendered in connection with construction at the Hangar Theater , be approved in the amount of $950 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comr,.. Walker : Seconded by Comm. Schickel RESOLI" .:D , That bills audited and approved by the Finance Committee as listed on Abstract No . 5 of the General Fund accounts of the Department of Public Works , and on Abstract No , 5 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Authorization for Attendance at Meeting By Comm. Walker : Seconded by Comm. Schickel RESOLVED , That the City Electrician and the City Traffic Engineer be authorized to attend the spring meeting of the International Municipal Signal Association on April 24 , 25 , and 26 , 1979 , in Newark , New fork. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMA ,IITTEE : ourtesy Tic e t s Mayor Conley reported that he has asked the Police Department for a report on possible abuse of the policy of issuing courtesy tickets . Discussion followed on the floor. No action was taken on the matter . 1 208 -4- March 14 , 1919 ADJOURNMENT : On a motion the meeting adjourned at 5 : 12 p .m. Callista F . Paolangeli , yeputy City Clerk E ward J . Obnley , yor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 14, 1979 11196 City of Ithaca F2801 66.80 G2801 20.00 11197 City of Ithaca F2801 227.04 11198 John F. Cornman F2144 15.50 G2122 3.03 11199 David A. Lee F2144 116.05 11200 New York Telephone F2144 220.61 11201 Donald H. Lawrence F2144 12.93 G2122 12.93 11202 Robert S. Miller F2144 17.38 G2122 17.39 11203 Ithaca City Schools F2374 21.63 11204 Robert Baker F2144 21.95 G2122 21.94 11205 Dorothy Garner F2144 8.08 G2122 8.08 11206 Idell Sawyer F2144 23.13 G2122 23.12 11207 Katherine McKeon F2144 13.04 G2122 13.04 11208 Albanese Plumbing & Htg. F2650 80.00 G2650 80.00 11209 R. Morusty F2144 5.50 G2122 5.50 11210 Frank''Orzino F2144 8.50 G2122 8.50 11211 Glen Smith F2144 5.00 G2122 5.00 TOTAL 863.14 218.53 APPROVED BY FINANCE COMMITTEE 1206 City of Ithaca-Capital Fund A2801 153.74 1207 City of Ithaca A2801 94.61 1208 James M. Joseph A1710 273.96 1209 Daniel Lavigne A1710 79.50 1210 Linda K. Williams A1710 79.50 1211 New York State Division for Youth A1710 79.51 1212 Townley Leasing Inc. A1710 79.51 1213 Paul K. Louie A1710 45.84 TOTAL 886.17 209 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 40 P.M. March 28 , 1979 PRESENT : Mayor - Conley Commissioners (6) - Allan, Ewanicki , Walker , Schickel , Cleveland, Banfield OTHERS PRESENT : Supt . of Public Works - Dingman City Engineer - Cox Asst . Supt . of Public Works - Hannan City Attorney - Shapiro City Controller - Daley Dep . City Clerk - Paolangeli MINUTES : By Comm. Cleveland, Seconded by Comm. Schickel RESOLVED, That the Minutes of the March 14 , 1979 meeting be approved as co recorded by the Deputy City Clerk. Carried Unanimously 0 SPECIAL ORDER OF BUSINESS : Q Proposed Southside Corridor Program Q Supt . Dingman presented the proposed Southside Corridor Program as des- cribed in the following letter : "To : Rosalind Williams From: Robert 0. Dingman Re : Southside Corridor Program Date : January 26 , 1979 At a meeting with you and Leonard Mirin we discussed the project and came to the following conclusions : The corridor consists of South Plain Street from Elmira Road to West State Street ; North Plain Street from West State Street to Cascadilla Street ; Third Street from Cascadilla Street to Hancock Street; and Hancock Street from Third Street to Lake . * It also includes West Court Street from North Plain Street to North Albany Street , and North Albany Street from West Court Street to West State Street . A proposed future extension of th-- corridor system would be West State Street from Geneva Street to Meadow Street . The portions of the corridor to receive attention. in 1979 by the Department of Public Works are South Plain Street from North Titus Avenue to West Green Street ; West Clinton Street from South Plain Street to South Geneva Street ; and South Geneva Street from West Clinton Street to West State Street . In this corridor the following public improvements are to receive attention : Street lighting Curb and gutter Sidewalks adjacent to public buildings and at street intersections Street trees Street furniture Wheelchair ramps at all intersections Repair of tree lawn adjacent to publicly-owned properties Storm drainage - (2/1 - I told Roz Williams that Storm drain in Plain from Cleveland to Clinton would cost $8 ,000 . ) We agreed that it is unknown what intensity of street lighting is appropriate . I shall request NYSE&G to light at least two blocks at one candle power so that we can determine whether this has--public acceptance . We will request high pressure sodium lighting . The street lighting will be mounted, as at present , on wood poles which already carry other utilities . We will repair curb and gutter as necessary. Mr. Mirin will prepare a sketch showing the locations of curb and gutter he feels need replacement . The Department or Public 111cri-s z�Til' also field--ch-cl: loci+4 1 tr; 11 repair the sidewalk as necessary in front of all publicly-owned properties , including the Southside Center, and also including any necessary work at *It also includes West Clinton Street from South Plain Street to South Geneva Street , and South Geneva Street from 'Vest Clinton Street to Nest State Street . i ITO XTsnou(iupuyl paiaapD . •uotleroaaddu Jrlo }o ua�jo+ p se s, aopj oiTgnd 30 papog 0114 JO 2UTIO M sit[+ Jo salnLtTUI at[+ uo ppoads aq uoTlnlosaa STl{4 :.al PUP ' aoTAa0S PUP UOi+poipap Siq a0j 3[opr p0jUpgl pup popuatutUOO Xloilcjnd Spq -�jrrl r 0 r� C���• S-y� n n21 r IrNrn��•�t\T KTCA T ! (1111�Cl \1 C`ITJ T ` -1�(���?i`:LiT s.,.� o,q L`t"Cl J' ["" "CL `l'� '* 't,�. uuv✓;�.i ,vvi.i,,, iv.��tu v ,,... 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Lpdaa )lTublapis aaAaJagM paJipdaa aq IIzM sumeT aoaZ •U0TjetapTSU00 0juT UoAul aq IIzM aanixai aopjans jo/pup uoT4eooT off. 4oadsaa gltbl UOTlepU�,)W O00.i S ,uTal.j� •ayt • luatu+a.udap atIl JO uOTST.ATQ guTaaaui3u- aq-) Xq aq IIIM u3-rsop oqL • IooCoad sTq+ ui +uaul+paa+ dtupa aTpt[oTaagM OATaoaa Oslp hugs a&nxuD +u +aaa+S uaaaq jo opis q+nos aq+ luul paoagp a,Ng • SUOTloasaalui Ili: +u pou°Tsap dq II-rM sdulea aTpgolaagAj • azn+zuanj +aaa+s aoj suOT4P3OT pup su"sap ` sago+aAs q+TM sn aplAoad IIzM uiaiy,,l •ay.[ •�uiluuld 2uTadS aoj goauy.,[ Flaua UT +uoul+audap oql o+ algplzpAP aq pinogs +STJ saga+ laaa+s aqZ punoJ�aapun aap aJat[+ aaq+aq.n ouiUtJa+ap of paAoago aq IIzM saaal laaals oql 30 UOT+pool at[,L • gouX-1 aosrAaodnS sXJud JO lasunoo ail+ Aoos IIzM UTa-N •aln[ ` "DuTIUVId JO poglaut 044 �ulgzao -Saad puu Saaal 1001+S °UiloalvS UI ' TUDTITao aq IOU ITTM IeATAans aiagl. aaagM Xlaadoad �Clro Jaglo uo suoi+pool alis -_Tjo u-r luaus+avdop aql �(q pa+ -poolaa aq IIzM paAOtuaa aq of soaal -G0011S 2?UTISTxH • DUTluuTd aaa+ +aa.js aOj SleTaa+plII pup SuO14VOOT jo ISTJ e gsTuin3 IITM UlaTN •aW •poainboa Si IualLlpaal TVTOacjs aaagM uoiluoal .lag+o ,(uu III pup aa+uaD opzsglnoS 0q; le slusodoad �jlublapIS STq JO SITU+ap ([STUanJ II rM uTaTN •aye • SuoT+oasaaluT 6L6T ` SZ uOJUW - �- - 3- March 28 , 1979 211 PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Petition for Vending Mr. Louis Cataldo , 215 N. Aurora Street , petitioned the Board for authori- zation for permit for frankfurter vending in Cass Park and Stewart Parl- between the hours of 8 : 00 a.m, and 8 : 00 p .m. Supt . Dingman informed Mr. Cataldo and the Board that he has advertised for applicants to operate the concession in Stewart Park and the Board would have to consider the relationship between Mr. Cataldo ' s proposed operation and the concession stand in Stewart Park ; they also would need to consider the effect of Mr. Cataldo ' s proposal for vending in Cass Park . Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED , That Mr. Cataldo ' s request for vending permit for Stewart Park and Cass Park be refer�•cd to the Public Buildings , Public Grounds and Pa_ks Committee . Carried Unanimously co WATER AND SANITARY SEWERS COMMITTEE : Bids- -One 4-door Sedan 0 Comm. t�llan reported that bids were received for supplying one 4-door sedan as shown on the canvass sheet . Q Resolution Q By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying one 4-door sedan (_standard size) in accordance with the specifications of March 7 , 1979 , be awarded to Maguire Ford for their low bid of $5 , 342 . 18. Discussion followed on the floor. Substitute Resolution By Comm. Ban mod: Seconded by Comm. Schickel RESOLVED , That the Board not buy a. standard-size car but , in view of tle gasoline and oi.1 problems ; purchase a mid-size car when awarding bids . A vote to consider the substitute resolution resulted as follows : Carried Unanimously Discussion followed on the floor. A vote was taken on the substitute resolution as follows : Ayes (5) - Allen, Banfield, Walker , Cleveland , Schickel Nay (1) - Ewanicki Carried Referral Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the resolution to consider the purchase of a midsize car be referred to the Finance Committee . Carried Unanimously Sewer Planning Committee Comm. Allan reminded the Board that there will be a meeting of the Sewer Pl^n.ning Committee on Thursday, March 29 at 7 : 30 p.m. in the Mayor ' s Conference Room. This is the first meeting of the joint municipal com- mittee recently established by resolution of the City of Ithaca , the To?an of Ithaca and the Town of Dryden. Bills of Stearns & Wheler _ By Comm. Allan : SeconcTe7 by Comm. Ewanicki RESOLVED , That the following bills of Stearns � Wheler for consulting services in connection with the facilities planning for the city ' s Sewage Treatment Plant , be approved: 1 . Engineer report (50% complete) - $10 , 950 2 . Grant administration (600 complete) - '600 3. Infiltration/inflow analysis , City of Ithaca portion (100% complete) $1 , 277 4 . Infiltration/inflow analysis , Town of Ithaca portion (100% complete) - $600 i 212 -4- March 28 , 1979 S . Infiltration/inflow analysis , Town of Dryden portion (1000 complete) - $120 6 . Infiltration/inflow analysis , Cornell University portion (1000 com- plete) - $ 740 Carried Unanimously Award of water Meter Bids Comm. Allan reported that bids were received on March 12 , 1979 for the furnishing of water meters . These were reported to the Board at its T4arch 14 meeting and referred to committee . Resolution By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That the bid of Gamon Calumet Industries be rejected because these are piston meters and d, not meet the specifications . BE IT FURTHER RESOLVED , That the contract for supplying water meters with remote reading devices in accordance with the specification of February 23 , 1979 be awarded as follows : Item No . Quantity Net Price Neptune Water Meter Company 1 300 75-­33-E 10 2 18 41 . 00 S 6 76 . 30 6 6 60 . 00 7 2 162 . 00 8 2 231 . 00 Badger Meter Company 3 6 51 . 80 4 6 38 . 00 9-A 200 28 . 00 Carried Unanimously HIGHWAYS , STREET LIGHTING � i REFUSE COMMITTEE : Soithivest Corridor Program r __ By Comm. Ewanicki. : Seconded by Comm. Allan RESOLVED , That the Board of Public Works enter Into an agreement with the City of Ithaca Urban Renewal Agency to provide for the following improve- ments on S. Plain Street , w. Clinton Street , S . Geneva Street , and the intersection of Green and S. Cayuga Streets : 1 . Str--et lighting 2 . Curb and gutter 3. Sidewalks 4 . Street trees S . Street furniture () , wheelchair ramps 7. Tree lawns 8 . Storm drainage The agreement will provide that the Board of Public works will administer the construction of these improvemeIits In accordance with plans and speci- fications mutually agree-?)le to the two agencies ; `that the construction be both by force account and by contract ; that the construction will be paid for by the Ithaca Urban Renewal Agency. BE IT FURTHER RESOLVED , That the Superinteiclent be authorized to receive bids for the furnishing and installation of street trees in the Southside Corridor in accordance with the plans presented by Mr. Mirin on behalf of the Ithaca Urban Renewal Agency. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bids for Street 'frees Comm. Etvani.cki reported that bids were received for the furnishing of S2 street trees for spring planting by the department on the streets of the city. 213 - S- March 28 , 19 79 Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the contract for supplying 52 street trees for spring planting in accordance with the specification of March 7 , 1979 , be awarded to Schickel Nursery for their low bid of $ 3 , 924 . Carried Unanimously Application Y6- -Giordano_Construction Company By Comm. Ewanicki : Seconded by Comrn. Ahian RESOLVED, That application # 6 from Giordano Construction Company for construction services in connection with the Peripheral Streets Project , Phase I , be approved in the amount of $28 , 985 . 47 . Carried Unanimously Peripheral Streets Project Comm. Ewanicki reported that bids were received for the construction of the Peripheral. Streets Project , Phase II . Anton J. Egner , Architect , has re- viewed the bids . His recommendation is contained in the attached letter : "March 27 , 1979 Mr. Robert 0. Dingman �-{ Superintendent of Public Works QRe : Peripheral Streets , Phase 2 , Ithaca , N.Y. , Project No . 7840 Dear Mr. Dingman : We have reviewed the totals for the proposal submitted by V. Giordano Construction Q Supply Corp. for Phase 2 of the Peripheral Streets construction and find them correct . We have contacted the Giordano office and have been informed by them that in their opinion their proposal as submitted covers all the work required by the contract documents . Since the project is within your budget and the proposal seems in order , we recommend acceptance of the base proposal for $409 , 366 and Alternate No. 1 for reconstruction of the traffic island for $ 7 , 580 , for a. total basic contract of $416 ,946 . Upon your concurrence and approval by your Board we will prepare the agreement and secure the necessary documents from the Contractor to pro- ceed with construction. Very truly yours , ANTON J. EGNER & ASSOCIATES Anton J. Egner AIA AICP" Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED , That the contract for constructing Peripheral Streets , Phase II , in accordance with the plans and specifications dated March 20 , 1979 , be awarded to V. Giordano Construction Corp . for their total bid of $409 , 366 . IT IS FURTHER RECOMMENDED , That the substitution of Union Metal poles as proposed by this contractor be accepted in the credit amount of $ 3 , 700 , Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS & PARKS COMMITTEE : Concession for pleasure boats at Stewart Par Comm. Schimmel reportte—d that �Bradley�Ju son will be present to request the continuance of his concession for pleasure boats at Stewart Park under the same terms ($100) and conditions as he had it in 1977 and 1978 . The Board must consider whether they wish to continue on these terms and conditions or whether they wish to offer the concession for bidding. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED , That permission be granted to Bradley Judson for continuance of Aw i 214 -6- March 2�3 , 1979 his concession for pleasure boats qt Stewart Park under the same terms and conditions as he had in 1977 and 1978 . Carried Unanimously Acrylic Shields for hockey rink at Cass Park Comm. Schickel reported that bids for supplying acrylic shields for the hockey rink at Cass Park were received. The, lowest bid that can be recommended by the department is for $46 , 350 . The two lower bids , i. e , , $40 , 381 and $29 , 601 , are based on systems which the department cannot recommend. The Common Council , in authorizing the project , was led to believe that the total cost of a particular acrylic shield system would bF approximately ; 18 , 000 to $22 ,000 . Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the bids for Cass Park hockey rink improvements be referred to the Buildings and Grounds Committee for further consultation with the Youth Bureau, the Budget and Administration Committee of the Common Council , and other interested groups before proceeding. Carried Unanimously South Hill Park_ Comm. Schickel reported that the city has acquired two new nark sites on South Hill- -one adjacent to the Columbia St .. School , designated as the Colum- bia St. Pai-k ; one lying between Columbia St .' and Hi l view Terrace , designated Hillview Terrace Park. The department is in the process of preparing an estimate for the improvement. to Hillview Terrace Park , which will be presented to the Budget and Administration Committee of the Common Council , If the Common Council provides funds , the department will be requesting aut.horization to bid for fencing and for authorization to proceed with other improvem-ents at the park site . FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE , Audit By Comm. Walker : Seconded by Comm. Cleveland RESOLVED , That bills audited and approved by the Finance Committee as lis I on Abstract No . 6 of the General Fund accounts of the Department of Public Works , and on Abstract No , 6 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable 'be approved aid o-rdefed rendered. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Parking County Li.ty of Ithaca_ By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED , That the city enter into an agreement (below) with Tompkins County to provide for city metering and eTlforcement of a portion of the county parking lot adjacent to the Court: House. IT IS FURTHER RESOLVED , That the City Attorney he requested to determine and advise the Board and/or the Common Council the legal steps that the city must take to accomplish this . Carried Unanimously AGI:EEMENT AGREEMENT , Made this day of 1979 , by and between the COUNTY OF TOMPKINS hereinafter referred to as the "County ," and the CITY OF ITHACA, hereinafter referred to as the "City. " N I T i`? l S S E T H: WHEREAS , the County does desire to improve access for public parking in the Courthouse area by providing for controlled metered parking in the a.,ea of Courthouse parking outlined in I;xllib i c A att�lcheci hereto , and WHEREAS , the City of Ithaca has a�' reed to install saiii meters anti r,ian, same under certain terms and conditions ; - 7- March 28 , 1979 215 NOW, TIIEREFORE , in consideration of the promises , covenants , and condi- tions herein the parties hereto agree as follows : 1 . The City agrees to provide and mai_nt�-. in one hour meters for approximately twenty- five parking spaces shol%rn -in red on Exhibit A attached hereto , in the County parking lot , on meter posts installed by the County. 2 . The City shall manage said c}esignaLe metered parking area and collect and receive all metering fees . 3. The County shall maintain the parking area surface . 4. The County reserves the right on these days when the County Board is in session to "ba,,T" certain meters for use by the Board. S . It, is agreed between the parties that une designated. metered parking area shall be by this agreement a City parking area su'Diect to all applicable ordinances and local. laws of the City of Ithaca. (o 6 . This contract shall commence on day of , 1979 , O and continue until_ the 31st day of December 1.98 sub-ject to cancellation by either parity on one month ' s written notice, to the other . 7. The County shall provide the City of Ithaca with public liability Q insurance with limits of $500 , 000 property drmace and ;_1_ , 000 , 000 bodily < damage coverage ; naming the City of Ithaca as an additional insured on said policy as its interest appears . " Urban Mass Transit Aut.ho�ri.ty (II'ITA) Comm. Clevela.icj rea } 2.he f�Ile;�ir. resolution : "RESOLVED, That the Co"milon Council be requested to authorize the Mayor to submit an application for $250 , 000 of U.M. T'.A. (Transit) funds to provide for replacement of one bus , an additional_ bus , a transit radio system, a supervi.sor,,7 vehicle , a drive-through bus washer, and other improvements to the city' s transit system. These funds , if granted, would be on a 20° city/801% state and federal basis , and would be available, in the city ' s 1980 fiscal year. " Supt. Dingman r- : ),,nmendodl that no action be taken on the resolution because he has had in-f, :,.:tion that the money will be channeled through the State which has not a_-, yet developed guidelines for its distribution. Comm. Cleveland withdrew his resolution. Reduced Rates for Retired City Fmpl_o} ees Comm. Cleveland- reported he has had inquiries in regard to passes or reduced rates for retired city employees to use the golf course and other city facilities . Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That the matter of retired city employees being given passes or reduced rates for use at the golf course or other city facilities be referred to the PLbli.c Buildings , Public Ground- and Parks Committee for review and recommendation. Carried Unanimously Route 96 By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Board of Public Works reaffirms its previous decision and strongly recommends to the Common .Council that it send the 4- lane plans for Rt . 96 to the New York State Department of Transportation for further design. A vote on the resolut:i_on resulted as follows : Ayes (S) - Walker ! Banfield. Schickel , Cleveland . Maaor Conlev Nays (1) - Allan Abstained (1) - Ewanicki Carried X16 T!arch 23 , 1979 ADJOURNIMENT on a mo t i o 11 the mc,e c i ii g L cLj eul-fie CL a L 0 in. 1—e F-awar d J. Cokley Ma �6r Callista Paolam7;eli , ric,-P . City BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 28, 1979 1214 Gerald C. Hubbell A1710 182.84 1215 Jean Clark A1710 606.09 TOTjL 788.93 APPROVED BY FINANCE COMMITTEE i_% ITHACA TRANSIT SYSTEM REPORT OF OPERATIONS JANUARY - MARCH 1979 January - March 1977 1978 1979 INCOME: Cash Fares $20,889.69 $21,704.10 $24,881.56 Tokens Sold 4,988.00 9,106.00 13,255.00 Student Tickets Sold 830.00 601.00 721.00 Senior Citizens Tickets Sold 1,050.00 1,210.00 1 ,504.00 New York State Operation Subsidy 13,244.79 11,991.64 19,705.86 Other Income 10,184.00 10,000.00 10,000.00 TOTAL INCOME $51,186.48 $54,612.74 $70,067.42 OPERATING EXPENSES: Clerical $ 854.52 $ 920.64 $ 970.20 Drivers 20,885.43 25,467.57 31,450.53 Mechanic Wages 9,137.12 8,992.34 8,968.44 Fringe Benefits - 38.95% 12,026.62 13,780.72 16,121.08 Other Equipment 150.00 ------- ------- Clothing 60.00 438.90 873.12 Gas & Oil 3,735.54 5,422.63 6,542.08 Office Supplies 14.57 131 .39 187.23 Equipment Parts & Supplies 3,997.53 3,501 .62 8,162.93 Telephone 142.88 53.28 42.72 Utilities ------- ------- 147.74 Printing 125.00 113.50 165.00 Maintenance of Equipment_b_y Others 664.11 184.25 177.03 Travel & Mileage 27.41 42.35 60.76 Advertising 167.85 155.30 1,374.40 Insurance 1,652.50 3,455.25 4,083.50 TOTAL OPERATING EXPENSES $53,641 .08 $62,659.74 $79,326.76 Depreciation 3,281.01 1,989.27 1,989.27 TOTAL EXPENSES $56,922.09 $64,649.01 $81,316.03 NET LOSS BEFORE CAPTIAL INVESTMENT $ 2,454.60 $ 8,047.00 $ 9,259.34 NET LOSS AFTER CAPTIAL INVESTMENT' $ 5,735.61 $10,036.27 $11,248.61 NUMBER OF PASSENGERS CARRIED Cash Fares 83,559 86,816 99,526 Tokeng Used 22,481 41,329 60,382 Student Tickets Used 5,806 3,549 5,675 Senior Citizen Tickets Used 9,624 10,879 11 ,627 TOTAL PASSENGERS CARRIED 121,470 142,573 177,210 BOARD OF PUBLIC WORKS PROCEEDINGS 217 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. April 11 , 1979 PRESENT : Mayor - Conley Commissioners (5) - Ewanicki , Banfield, Walker , Schickel , Cleveland ABSENT : Dommissi.oners (1) - Allan City Attorney - Shapiro OTHERS PRESENT: Deputy Clerk - Paolangeli Asst . to Supt . - Dougherty Supt . of Public Works - Dingman Asst . Supt . of Public Works - Hannan City Engineer - Cox Director, Planning & Development - Van Cort ® Alderman - Bordoni Planning Staff - Evans Q Q MINUTES : Q By Comm. Banfield: Seconded by Comm. Cleveland RESOLVED, That the Minutes of the March 28 , 1979 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Brush on Vacant Lot Pauline Darrett addressed the Board regarding lot clean-up next to her home. She feels Mayor Conley is at fault because the vacant lot adjacent to her property has not been cleaned up . She remarked that the City will hear from her again on this matter. Second Real for Relief from Portion of Bill for Installing Curb Box — -- -- Paul Nedro-, 8 Cliff• Street , appeared before the Board for the second time to rec, _ relief from what he considers to be excess charge for replacing a curb box on his property. He previously petitioned the Board on June 14, 1978 concerning the charge and the matter was refer- red to the 1•.'ater and Sanitary Sewers Committee for investigation and receMmendation. On June 28 , 1978 , the Board passed a resolution denying Mr . Nedrow' s request . Mr. Nedrow was not notified of the Board ' s decision ; however , he was rebilled for the amount of $250 . 08 . Resolution By Corzm. Ewanicki : Seconded by Comm. Walker RESOLVED, That the City rebill Mr . Nedrow for the work done on his property in the amount of $100 . 00, thus wiping the slate clean. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Recue_ st for Encroach- ent bill .A--ramis , property o;,ner of 406 , 408 , 410 College Avenue , appeared before the hoard to rec-_aest a : ermit for encroac'-ment- -to reoccuov t',at portion of the previous building had occ�_yed by about 2 feet on 'L�-e city- right-of-way. Citv Engineer Cox co=cnted t'-at in view of the position of other builc inks on t',e street , it s&e ed to him to be a reasonable request . 218 April 11 , !979 Resolution RV Ba n'i e I(I : se'- bv Co-��­ . sc'-Iicke! on the cit-,; for 2 feet , sul:) * a being worked out with lect to _-e C-­':�n e C i t v Engineer , B u Ll I d i n Co s s I c,n.e r and City Attorney. Carried- Unanimously Co,.�V7'NTCAT IONS : L - I R e c 0 71ri atLons of Mayor Vin�_orme Mavor Conle d the Board that he had presented his recori­,ienda- ti.6s to the Budget and Administration Cor=iittee with respect to ID tightening the budcret gap . In that recoi-_i:�endatiori are some things which affect the Board of Public Works . At his request , Supt . Dingman hog-:outlined to the Board hog-: the department will be affected .Supt . Conley indicated his desire to go over the recommendations of the Spanier Report with the Board to determine ways and means of cutting expenses in the department . Capital Improvements Review Corilriittee Mayor Conley appointed Comm, . Walker , Chm. of the Finance , Accounts and Capital Improvements Committee , and R. Banfield as re-, �sentatives of the Board on the Capital Improvements Review Committe-c- SPECIAL ORDER OF BUSINESS : Presentation--of— Southside Corridor_y:ro Program Director of Planning and Development Van Cort presented the proposed C) plans for the Southside Corridor program, using charts and diagrams . It - is designed to complement the Community Development program, improve handicapped access and provide a safe corridor . Mr . Van Cort answered questions of the Board concerning the plan . STAFF REPORTS : MU-91LAC-BUHL—DINGS , GROUNDS & PARKS COMMITTEE : Bids Street Trees (ornun_* S_&� 'Hickel reported that bids were received for the planting of trees on South Plain Street as a portion of the Southside Corridor Program, as follows : - Still Meadow Nursery, Inc . $ 16 , 950 - White Nurseries , Inc . Incomplete - Schichtel ' s Nursery No bid - Monroe Tree & Landscape , Inc . No bid - Village Greenhouse Incomple - McGuire Gardens , Inc . $ 21 , 559 - Bradley Landscaping Service $ 30 , 056 Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That these bids be referred to the Buildings and Grounds Committee with the power to act to award the bid to the low bidder, Still Meadow Nursery, or to reject the bids in their entirety because of certain irregularities in bidding and because the time for plant- ing is short . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Contract for Stewart-Park- Food Concession By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the contract for operating the Stewart Park food con- cession under the usual terms and conditions , be awarded to Louis Cataldo for $1 , 400 payable $400 on the execution of the agreement , $500 on June 1 , and $500 on July 1 . This concession will include the additional right to operate a wheeled cart in the park for the sale of frankfurters and soft drinks . Carried Unanimously -3- April 11 , 1979 219 Mobile Stands within Cass_ Park By Comm. Schickel : Seconded by Comm. [Walker RESOLVED, That Louis Cataldo be authorized to operate two mobile frankfurter and soft drink stands within the limits of Cass Park, but not including the skating/swimming complex, for the 1979 season with the exclusive franchise to sell frankfurters and soft drinks in this area, for $600 , payable $300 on the signing of the agreement and $300 on June 1 . IT IS FURTHER RESOLVED, That the Buildings and Grounds Committee be given power to act on behalf of the Board to alter the terms and agreement in the interest of the City. Carried Unanimously WATER AND SANITARY SEWER COMMITTEE : Bill—for Pumping at West York Street Pumping Station Comm. Walker reported that the Water and Sewer Division has presented a bill for approximately $16 , 000 for labor for pumping at the West York Street pumping station. Resolution o By Corm, 1Wa1ker : Seconded by Comm. Ewanicki RESOLVED, That the bill for pumping at West York Street pumping Q station be forwarded to the general fund for payment from Account Q A8140 . Q Carried Unanimously Plan for At_ ation of West York Street Pumping Station �� Co . Walke-- reported that Mr . Hannan has presented a plan for the automation of the West York Street pumping station at an estimated cost of $22 , 700 . It can be seen from the foregoing report that automation of the pumping station will return its cost in two or three years . Resolution By Coven. Walker : Seconded by Comm. Schickel RESOLVED, That this Board recommends to the Common Council that general fund monies be appropriated to finance this automation . Discussion fc7lowed on the floor . A vote on resolution resulted as follows : Carried Unanimously PUBLIC BU1i.-, -iNGS , GROUNDS & PARKS COMMITTEE : Invoice of Cayuga Electric for Electrical Equipment By Co,=. Schickel : Seconded by Comm. Banfield RESOLVED, That an invoice of Cayuga Electric for electrical equipment for Cass Park ballfield lighting be approved in the amount of $32 , 108 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Invoice of Cayuga Electric for Electrical Equipment By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That an invoice of Cayuga Electric for electrical equipment for Cass Park ballfield lighting be approved in the a- :ount of $6 , 065 . 22 . Carried Unanimously Bids for Acrylic Shields for Hockey Rink at Cass Park ckel re-Dorted that bias were received for -he erection of acrylic shields for the noc1l:ey rink at Cass Park as reported at the in-,, of :,`arch 28 . All of these bids were in excess of the original est aces for this ::ork . e o; ._t .n By ( ., Scl i ckel : Seccnded by Comm. Eanfield That all bids received on ::arch 26 for the Cass Park hockev rink _m,'ro.vei-ents be r ejected . Carried t':�ani­ovisly 220 April 11 , 1979 Ir,,Drove7--e*,-L or Hi 1 Ivi ow Terrace Park Schickel reported tht. Cc­ Co'_!-i c i I at its last re gula r , OF Hillvie% IIe'c o-n , a p r o v d e a bud E , OF f a' e,� inc ludle the er ec t!on of Terrace Park . The imDruve-.ents cc - � i - a 12 ft . high chain ling fence on the e3s-- and nor-LI-1 sides of the park,, the t o- t_-Ihe staff �7r c,,--- CC lu­.',-i a Street into the t-t. we �; - sict- of t`,�e park , and park , the OF fellic -1111-.-I 01- Drrl_ m icient--- labor to t1he `0 Lease for Tor-I-pklins County Social Services CoMiTi. Scifckel reported that City Attorney Shapiro has renegotiate" the lease for the use by the Tot-.pr- ins Cour_`v Social Services of the entire building at 123 South Cayuga �- uga Stre ­` and the fourth floor of the buildinci at 10'8 East Green Stre-c-L for a to-,-al annual. charge of $41 , 401 . 75 . This is an increase of approximately 18% over the previous lease . The term of the lease is January 1 , 1979 to December 31 , 1981 . The lease does not provide parking spaces , but authorizes the County to obtain up to 10 parking permits per month for parking on the upper level of the Green Street rapi-'p at the saEte rate that is charged to the general public or local businesses . Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Mayor be authorized to execute this lease on behalf of the Board of Public Works with the proviso that the parking fees provided for in the previous lease be prorated through the month of April and that the provision for permit parking begin with the first of May. Carried Unanimously Farmers Market Rental Agreement By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the Board approves the renewal of the Farmer Market rental agreement for space at the former Lehigh Valley Rai. )ad grounds from May 19 through November 3 , 1979 , under the sa; terms and conditions as previously ($500 per year payable monthly beginning June 1) . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Reduced Rates for Retired City Employees By Comm. Seconded SY Comm. Walker RESOLVED, That the proposal for reduced rates for retired city employees at the �olf course and other city facilities be rejected . Carried Unanimously Right-of-Way for Underground Electric Transmission Lines at Cass Park By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the Mayor be authorized to execute an easement grant- ing the right-of-way for underground electric transmission lines at Cass Park from the vicinity of Cass Park rink to the softball fields , subject to the approval of the City Attorney as to form. Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS CO�tITTEE : Audit By Comm. Walker : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 7 of the General Fund accounts of the Depart- ment of Public Works , and on Abstract No . 7 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously -5- April 11 , 1979221 Shopping Carts in Creeks_ Comm. Cleveland proposed that the Common Council be requested to draft some form of legislation that would require the supermarkets to assume responsibility for taking the shopping carts out of the creeks or for reimbursing the City for cleaning the creeks of the shopping carts . Alderman Bordoni agreed to refer the recom-nendation to the Council . Plan for Promotion of Bus System Comm. Schickel informed the Board that he had outlined a 4-point proposal to promote the City Transit System in view of the existing fuel shortage. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, the proposal by Comm. Schickel to promote the bus sytem be referred to the Parking, Traffic and Transit Committee , with power to act on it . Carried Unanimously co 0 Report of Operations By Comm. Cleveland: Seconded by Comm. Schickel Q RESOLVED, the Ithaca Transit System Report of Operations be accepted by the Board. C[ Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 35 P .M. - -- - - -- — Callista PaoIangeli , Dep . CjYy Clerk Edward Conl Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 11, 1979 11212 eorge A. Swattout G2122 19.50 11213 Maurice Newfeld G2122 21.45 11214 Robert Deeley G2122 39.8^ 11215 McCarthy Real Estate F2144 14.27 G2122 14.26 11216 William Pritchard F2144 1:;,.57 G2122 15.56 11217 William Donohue F2144 11.16 G2122 11.17 11218 S. & M. Co. F2144 7.50 G2122 7.50 11219 Finger Lakes Const. Co. F2144 82.53 11220 Cornell University F2144 153.88 11221 Ballet Guild of Ithaca F2144 173.80 G2122 173.80 11222 City of Ithaca F2801 17.08 11223 Village of Trumansburg F2378 21.70 11224 Donohue-Halverson G2650 9.18 11225 Phillip Leland F2650 61.60 11226 Norse Chain Co. G2120 173.00 11227 Joe & Doris Yengo Ent. G2120 10.00 11228 Cornell University G2120 28012.310 11229 Phillip Leland Co. , Inc. F2144 125.00 G2122 125.00 11230 Town of Ithaca G2374 13.20 11231 Dryden Sewer Dist. fit` 2 62374 480.22 11232 City of Ithaca F2801 10259.75 G2801 1499.29 11233 City of Ithaca G2801 1525.31 11234 City of Ithaca F2-=101 5736.78 11235 City of Ithaca F8310- G8110- 6-309 1073.31 6-309 1073.31 11236 City of Ithaca F8310- G8110- 6-309 160.96 3Y303- 160.96 11237 City of Ithaca F8310- G8110- 6-309 7.60 6-309 7.61 11238 City of Ithaca F8310- 68110- 6-309 03.55 6-309 63.54 11239 City of Ithaca F8310- G8110- 6-309 6.83 6-309 5.83 17992.87 33583.88 APPRQVV,D BY FINANCE COMMITTEE i e 1216 Tompkins County A1750 1,300.00 1217 Town of Ithaca A1750 1,3 0.00 1218 City of Ithaca - Water Fund A2801 91.51 1219 City of Ithaca - Capital Fund A2801 42145.34 6,839.95 BOARD OF PUBLIC WORKS PROCEEDINGS 223 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. April 2S , 1979 PRESENT: Mayor - Conley Commissioners (S) - Allan, Banfield, Walker, Schickel , Cleveland ABSENT : Commissioner (1) - Ewanicki , City Atty. Shapiro OTHERS PRESENT: Dep. Clerk - Paolangeli Asst . to Supt. - J. Dougherty Supt. of Public Works - Dingman Asst . Supt. of Public Works - Hannan Alderman - Bordoni Minutes : By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Minutes of the April 11 , 1979 meeting be approved as co recorded by the Deputy City Clerk. O Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Q Complaint re . Tow-away Q Keith Grey , 218 1/2 Utica Street , addressed the Board, on behalf of him- self and Wendy Levitt , to protest the location and position of signage on the street in regard to no parking in preparation for Spring Cleanup by the Department of Public Works . He stated that he believes they have been unfairly penalized without being properly informed of the department regulation , and he requested recompense by the City for the towing charges plus the parking ticket fines . He informed the Board that he had taken pictures of the signage . Resolution By Comm. Allan : Seconded by Comm. Schickel RESOLVED , That the request of Keith Grey , regarding towing charges and fines for himself and Wendy Levitt , be referred to the Parking and Traffic Committee of the Board to look at all aspects of the complaint , and for consultation with the City Attorney. Carried Unanimously Mayor Conley requested that Mr. Grey make available to the Board the photographs which he had taken of the signage . Brush on Vacant Lot Pauline Darrett , 226 Fall View Terrace , addressed the Board concerning brush on a vacant lot adjacent to her property, and read to the Board a letter which she sent to the Common Council in October of 1978 concerning the brush. Elevator Maintenance Jerry Rieder, Mid-State Elevator Company , Syracuse , N.Y. , addressed the Board, saying that his company has been trying to compete for elevator maintenance contracts of the City for several years but have not been allowed to present themselves and their service . Discussion followed. Supt. Dingman explained that the City usually does business with the company who originally installed the elevator , or its successor . 0 Comm. Walker suggested that Mr. Rieder be given the information he re- quested- -when the elevator maintenance contract expires , etc. so that Mid-State may make a proposal for the contract . STAFF REPORTS: Annual Report Superintendent Dingman presented the Annual Report of the Board of Public Works . 1 224 - 2 - April 25 , 1979 Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED , That the Board of Public Works accepts the Annual Report of the Board of Public Works . Carried Unanimously New York State American Public Works Association Asst . to Supt . Dougherty commented that the New York State American Public Works Association will be held in Ithaca on May 16 , 17 and 18 , 1979 . Mr. Dougherty extended an invitation to all Board of Public Works Commissitner and their wives to attend. WATER AND SANITARY SEWERS COMMITTEE : Contract for Passenger Sedan Comm. Allan reported that at the March 28 meeting of the Board bids were reported for the purchase of a full-size sedan with automatic transmission and a mid-size sedan with standard transmission as an alternate . These bids were referred to the Finance Committee . The Superintendent sub- sequently caused bids to be taken on April 23 for a mid-size sedan with automatic transmission. Resolution By Comm. Allan: Seconded by Comm. Schickel RESOLVED , That the bids received on March 28 for a full-size passenger sedan with a mid-size passenger sedan as an alternate , be rejected. IT IS FURTHER RESOLVED , That the contract for supplying one mid-size passenger sedan with automatic transmission in accordance with the speci- fications of April 3, 1979 , be awarded to William T. Prichard, Inc. for their low bid of $5 ,'137 . 95 . Carried Unanimously Expungement of Bill By Comm. Allan : Seconded by Comm. Banfield RESOLVED , That the Board expunge bill #11214 to Mr. Rober° alley in the amount of $ 39 . 89 because the work performed at the locatica covered by the bill was the city' s responsibility. Carried Unanimously HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Spring Pickup Week By Comm. Walker: Seconded by Comm. Schickel RESOLVED , That the week of May 14 through 18 inclusive be designated as ' Spring Pickup Week' during which time a separate pickup will be made of items of household refuse not normally collected in the regular tiieekly trash pickup. IT IS FURTHER RESOLVED, That the attached regulations for "Special House- hold Refuse Pickup" promulgated by the Superintendent be approved. Carried Unanimously Sidewalk Repairs Comm. Walker reported that the owners of property at various locations within the city have been notified to repair their sidewalks or show cause at a public hearing why such sidewalks should not be repaired by the city at the property owner' s expense . There are about 30 such loca- tions . All of the owners have previously been notified that defects in the sidewalks exist and they have failed to take corrective action. Resolution By Comm. Walker: Seconded by Comm. Allan RESOLVED, That July 25 , 1979 at 4 : 00 p.m. be established as the date and time for a public hearing when owners whose sidewalks have been found to be defective shall be given an opportunity to show cause why such side- walks shall not be repaired by the city at the property owner' s expense . Carried Unanimously Discussion followed on the floor. -3- April 25 , 1"0 Repair of Conveyor Belt - Challenge Industries Comm. Walker reported that Challenge In ustries , the operators of a glass recycling plant at the city' s sewage treatment facility, have requested the repair of a conveyor belt which is a part of their recycling operation. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That the Common Council be requested to include an additional $150 on Line 418 of Account A8160 to provide for this repair. Carried Unanimously Discussion followed on the floor. Alderman Bordoni will take this request to Common Council with the recommendation that this amount not be paid until Challenge provides an activity report of the glass recycling operation. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That Challenge Industries be asked for an accounting of the glass Co recycling operation. 0 Carried Unanimously T'I Q Anton Egner Contract - Peripheral Streets Project Q Comm. Walker reported that Anton Egner, designer of the peripheral streets project , has requested revisions in his contract because of changes in the Q scope and amount of work required of his office . Egner' s work was basically completed in 1978 ; however, we did require him to coordinate his designs which dealt solely with sidewalk reconstruction and improvement , with the street and drainage work prepared by the City Engineer' s office . We also included areas not contemplated in the original contract including , but not limited to, redesign of certain vaults under the sidewalks . Mr. Egner indicates that he performed in 1978 work amounting to approximately $5 ,689 . 28 more than was contemplated by his original proposal to the city. The Superintendent has negotiated this with Mr. Egner and has the following proposal : Resolution By Comm. Walke,- : Seconded by Comm. Allan RESOLVED, That - -e city pay Mr. Egner $2 , 849 . 64 in complete satisfaction for architect:, . services performed in connection with the peripheral streets project by his firm prior to January 1 , 1979 , and that we pay him for all work performed in 1979 on the basis of the contractual provision for work not within the scope of the original contract , i . e. , $35 . 00 per hour for the principal ' s time , 2 1/2 x direct personal expense , and 1 . 1 x professional consultant expense . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously BRIDGES , CREEKS AND STORM DRAINAGE COMMITTEE : Funds for automation of West York Street pu—Tnping station Comm. Ban field reported that at its last regular meeting the Board of Public Works requested the Common Council to provide funds in the general fund budget for the automation of the West York Street pumping station ($22 , 700) , and to defer the labor costs of pumping at the West York Street Jumping station during January and February of 1979 ($16 ,000) . The Budget ind Administration Committee of the Common Council will recommend that the ,oavd of Public Works be directed to take these funds from the sewer fund. PUBLIC BUILDINGS, GROUNDS & PARKS COMITTEE : Street Trees - Southside Corridor Program Comm. Schic el reported that bids were reported at the meeting of April 11 for the furnishing and planting of street trees in the Southside Corridor Program. They were referred to the Buildings and Grounds Committee with power to act to award the bid to the lowest bidder or to reject the bids in their entirety because of bidding irregularities , and because the time for planting was short . The Buildings and Grounds Committee has decided to reject all bids . 1 226 -4- April 2S , 1979 Tompkins County Social Services Lease Comm. Schickel reported that at its April 11 meeting the Board of Public Works approved a lease of space in City Hall to Tompkins County for its Social Services offices . A part of this lease authorized the county to purchase parking permits for the top level of the Green Street Garage at the same rate that was charged to the general public. IV-hen the Board authorized the Mayor to execute the lease they added the proviso that parking fees provided for in the previous lease be pro-rated through April and the permit parking provision be effective Play 1 . The county has objected to this proviso and requests that parking fees be adjusted to reflect the permit rate since the first of the year. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED , That the resolution adopted by the Board on April 11 be amended to remove the proviso ' that parking fees provided for in the previous lease be pro-rated through the month of April and that the provision for permit parking begin with the first of May. ' Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Banfield RESOLVED , That bills audited and approved by the Finance Committee as listed on Abstract No . 8 of the General Fund accounts of the Department of Public Works , and on Abstract No. 8 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously American Public Works Association By Comm. Walker: econ e y Comm. Schickel ` RESOLVED , That the Superintendent and six members of his st `f who are designated members of the American Public Works Association te authorized : to attend the Spring Meeting of the New York State Chapter o the American Public Works Association in Ithaca , New York , on May 16 , 17 and 18 ; the registration fees to be a legitimate charge against the city. Carried Unanimously Bids for Plain Paper Copier Comm. Walker reported that bids were received for supplying one plain paper copier in accordance with the specifications of April 6 , 1979 . The bids are tabulated separately. Resolution By ComWalker : Seconded by Comm. Cleveland RESOLVED, That the contract for supplying one plain paper copier in accordance with the specifications- of April 6 , 1979 , be awarded to XCP, Inc. for their low bid of $3, 72S . Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Courtesy Tickets By Comm. Cleveland: Seconded by Comm. Banfield RESOLVED, That the Police Department be requested to discontinue the practice of issuing courtesy tickets to motorists who are in violation of the metered parking regulations . Discussion followed on the floor. Mayor Conley agreed that he would call a meeting with the DIBA, Board and Dep. Chief Pagliero prior to the next meeting of the Board of Public Works . Withdrawal Resolution y Comm. Clevelan : Seconded by Comm. Banfield RESOLVED, The resolution concerning courtesy tickets be withdrawn. Carried Unanimously - S- April 25 , 19fiJ� Request for 2 Parking Spaces at 112 N. Aurora Street Comm. Cleveland reported that at a meeting the request of Mr. Peters for two parking spaces in front of 112 North Aurora Street was discussed. It appeared that adequate loading space will be provided in the 100 block and that the request for parking spaces directly in front of the restaurant should be denied. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the request of Mr. Peters for two parking spaces in front of 112 North Aurora Street be denied. Carried Unanimously Mr. Peters will be notified of the Board' s decision by the City Clerk. Report on Bus Promotion Comm. Cleveland reported that at a committee meeting the Parking and Traffic Committee reviewed the proposal of Commissioner Schickel for bus promotion based on the President ' s call for greater conservation of gasoline. After (0 lengthy discussion it was concluded the free bus rides that were proposed O would be counter productive ; however, it was the feeling of the committee that greater promotional activity tied to a proclamation by the Mayor of a Q special ' Ithaca Transit Week' would be valuable . No Board action is re- quired. The promotional activity will be handled administratively. Q Parking Control Stud Comm. Cleveland reported that a sheet showing the relationship between parking receipts and expenditures for parking on-street and off-street in the central business district appears to indicate that the city is spending more out-of-pocket on enforcement of its parking regulations than it collects in revenue . It further appears that this is true even without provision for capital expenditures . Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Parking , Traffic and Transit Committee be requested to study the relationship between income and expenditure on parking control and report its recommendations to the Board at some future meeting. Carried Unanimously American Pub Works Association - Free Parking By Comm. Cle,, : ian : Seconded by Comm. Wa l er RESOLVED, That the New York State Chapter of the American Public Works Association be authorized to use the southerly portion of parking lot D in connection with the equipment display at its Spring Meeting of May 16 , 17 and 18. IT IS FURTHER RECOMMENDED, That the courtesy of free parking in lot D be extended to members of the association while attending the meeting. Carried Unanimously Northeast Transit_ Service Report Comm. Cleveland reported that a copy of a report on a study and proposal for Northeast Transit service in connection with the city transit system was attached to the recommendations . Resolution By Comm. Cleveland: Seconded by Comm. Banfield RESOLVED , That the report on a study and proposal for Northeast Transit segrvice be referred to the Parking , Traffic and Transit Committee for further study and recommendation. Carried Unanimously Complaint from Myra :ovary Comm. Cleveland reported that he had received a complaint from Myra kovary , 1099 Taughannock Boulevard , regarding problems of traffic enforcement at Cass Park area. He turned the complaint over to Chief Herson who will look into the matter. ADJOURNMENT : On a motion the meeting adjourned at 5 ; 45 p . m. �(l� � 1 ,;t :1 � . fi.,ii � ii ,1 � ,,,i t���i•� '1 , �, •irr �n ['v VC1T' BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 25, 1979 11240 Wittway Realty G2122 19.50 11241 Jason Pettingil G2122 19.50 11242 Harold Gerkin G2122 19.50 11243 A. L. Hull 62122 60.00 11244 Lorian Bacorn F2144 13.04 G2122 13.04 11245 Mike Veley G2122 37.73 11246 Robert WiedfftTrer w 4 o 4 F2144 109.40 11247 Paul E. Nedrow F2144 100.00 11248 Anthony Albanese F2144 4.00 G2122 4.00 11249 Burris Plg. & Htg. F2144 7.50 G2122 7.50 11250 Donohue-Haliberson F2144 11.00 G2122 11.00 11251 Hull Htg. &. Plg. F2144 6.50 G2122 6.50 11252 Ray Lattin F2144 8.00 02122 8.00 11253 Frank Orzino F2144 12.50 G2122 12.50 11254 Glenn Smith F2144 11.00 G2122 11.00 11255 Leroy Weiner F2144 8.50 G2122 8.50 11256 City of Ithaca F8310-6-309 1192.82 68110-6-309 1192.82 11257 City of Ithaca F8310-6-309 129.92 68110-6-309 129.93 11258 City of Ithaca F8310-68309- 40.91 G8110-6-309 40.91 11259 City of Ithaca F8310-6-309 9.35 68110-6-309 9.34 11260 City of Ithaca F8310-6-309 8.02 68110-6-309 8.03 TOTAL 1672.46 TOTAL 1619.30 APPROVED BY FINANCE COMMITTEE l' 1220 Raymond McGee A1710 157.77 1221 Ithaca College A1710 738.54 TOTAL 896.31 229 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. May 9, 1979 PRESENT: aylf or- Conley Commissioners (6) - Allan, Ewanicki, Banfield, Walker, Schickel, Cleveland OTHERS PRESENT: Supt, of Public Works - Dingman Dep. Clerk - Paolangeli Asst, to Supt. - Dougherty City Engineer - Cox City Attorney - Shapiro Alderman - Meyer MINUTES : (0 By Comm. Allan: Seconded by Comm. Schickel 0 RESOLVED, That the Minutes of the April 25 , 1979 meeting be approved as recorded by the Deputy City Clerk. Q Carried Unanimously Q Q PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Traffic Pattern on Aurora Street Alderman Meyer requested the Board to reconsider turning Aurora Street back to a two-way street to facilitate reaching the downto�.n and Ithaca Commons area. Mayor Conley suggested that the Parking, Traffic and Transit Corr:.ittee reexamine their reasons for denying the same request a few mont::s ago. Tow-away of Car Atty. Barry Strom, representing John Janowsky, Mecklenburg Rot_, , ' addressed the Board regarding Mr. Janowsky' s car being towed :::,ray from South Avenue on Thursday, April 5 , 1979 , at approximately 9 : )'! A.M. , due to street-cleaning work. Investigation was done into the matter by City Attorney Shapiro and the investigation basically showed that on Wednesday, April 4, 1979 , both South Avenue and Edgemoor Lane were posted. Mr. Janowsky stated that at the time he parked the car there at 5 : 00 P.M. the signs were not up and he had no way of knowing his car should not have been parked there . He suggested the signs were removed, then replaced less than 24 hours before the car was towed. Attorney Strom presented Mr. Janowsky' s case, questioning Mr. Janowsky about parking that particular day, and also presented statements from Mr. Robert Grover and Chris Bogalis . Comm. Ewanicki made a motion that Mr. Janowsky' s towing charges be reimbursed. Comm. Banfield seconded the motion. Discussion followed- on the floor. Comm. Banfield mentioned that anyone in the future who gets a tow-away ticket may get the idea that if they swear to an affidavit that the towing charge will be forgiven; that before the Board votes on the motion it should be made perfectly clear that we are not setting a precedent in this ease . City Attorney Shapiro stated that the facts were different in this case and that the Board would not be setting a precedent. A vote on the motion resulted as follows : Cleveland Nay Allan Nay Schickel Nay Walker Aye Banfield Nay Ewanicki Aye Ayes (2) Nays (4) Motion Defeated i 230 -2- May 9 , 1979 Steve Durant , a student at Cornell , addressed the Board with refer- A . . , * 1 ,t once to ' a similar � Ow-awe y pro'-1-cm 3 Edgcr..cor S rcet On t,Yrii . S,.... He mentioned that on April 4th signs were in place; on April 5th, some signs were knocked down and in some places there were no signs at all . On Edgemoor Street there were no signs at all, there were a few cars parked there and Durant: also parked there. When he returned at 3 : 00 P .M. , his car had been towed. City Attorney Shapiro wondered if perhaps information could be obtained from the crews working on South Street and Edgemoor Street on the particular dates and times in question to find out whether signs had been reposted, taken down, etc . Jack Dougherty, Assistant to the Supt. of Public Works , said that it would be possible to check on the matter and that he certainly would do so . City Attorney Shaoiro then asked if the Board would hold up or Durant ' s towing charges , as well as Janowsky' s towing charges , until the Board has the result of Mr. Dougherty' s investigation. Resolution By Commissioner Allan: Seconded by Comm. Schickel RESOLVED, That the requests of John Janowsky and Steve Durant regard- ing towing charges for each of them, be referred to the Parking and Traffic Committee of the Board and that the Committee study the results of the investigation by Jack Dougherty, Asst . to the Supt . of Public Works, before making a decision. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Comm. Cleveland reporte that the Parking and Traffic Committee met on Tuesday, May 8 , at 4: 30, to consider the complaint of Keith Grey, on behalf of himself and Wendy Levitt, that their cars had been illegally towed from the 100 block of Spencer Street on April 25 . . Construction and Maintenance Supervisor Blake explained the procedure of the Department of Public Works and of the Police Department . The committee was satisfied that the street was legally and properly posted. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the request of Keith Grey and Wendy Levitt for reimbursement of towing charges , be denied. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Courtesy Parking Tickets Mayor Conley requested another two weeks to sit down with the Downtown Ithaca Businessmen' s Association to review the matter of courtesy parking tickets . The Mayor explained that he had been tied up with another issue and had not had the time to take care of this matter. He has had some conversations but needs more time. PERSONNEL: Wi iam Szabo has passed his Civil Service examination for the posi- tion of Senior Engineering Aide and is now entitled to a permanent ,,, appointment. Supt. Dingman asked that such appointment be made . Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That William Szabo be permanently appointed a Senior Engineering Aide in the Engineering Division at an annual salary of $11, 396 , effective May 14, 1979 . Carried Unanimously 231 -3- May 9 , 1979 Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That Calvin C. Hockenberry be appointed a Laborer in the Construction and Maintenance Division at $3.40 per hour, effective May 13, 1979 . Carried Unanimously WATER AND SANITARY SEWER COMMITTEE: Expungement o Water Bill By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That bill #10719 of the Water Division to Paul E . Nedrow be expunged in the amount of $250 . 08 in accordance with the action of the Board of Public Works of April 11 , 1979. A corrected bill was issued in the audit of April 25 . Carried Unanimously Challenge Industries Request Co By Comm. A fan: Seconded by Comm. Ewanicki 0 RESOLVED, That the request of Challenge Industries for further assistance in their glass recycling operation be referred to the Q Highway Committee for report and recommendation. Q Carried Unanimously Q HIGHWAY, STREET LIGHTING AND REFUSE COMMITTEE : Mayor' s Trip to Greece Comm. Ewanicki, on behalf of his Committee, expressed the feeling, , of the Board as a whole with reference to the Mayor cancelling h-; ., trip to Greece. The Board felt that since the trip was to be me., at no cost to the City that it would be good public relations , �: ;d he was sorry that the outcome had turned out in such a manner. Lhe Mayor thanked Ewanicki and his Committee for stating its stand n the trip . V. Giordano Supply Company - Change Order V. Giordano Construction Company - Requisition #1 By Comm. Ewanicki : Seconded by Comm. Ban field RESOLVED, That the following change orders in the contract c.- V. Giordano Supply Company in connection with Phase 2 of the Peripheral Streets Project, be approved: 1. Abandoned vault at Simeons in lieu of reconstruction - deduct $753 . 00 . 2. Abandoned vault at the Mini Deli in lieu of reconstruction - add $26 . 00. 3. Abandoned vault at McBooks in lieu of reconstruction - deduct $687 . 00 . 4. Abandoned vaults (2) at 112 North Aurora Street - add $982. 00. - 5. Abandoned vaults (2) at 116 North Aurora Street - add $740. 00. 6 . Abandoned southeast portion of vault at Nite Court - deduct $450. 00; and BE IT FURTHER RESOLVED, That requisition #1 from V. Giordano Construction Company for services in connection with Phase 2 of the Peripheral Streets Project , be approved in the amount of $60 , 565 . 64. Carried Unanimously i 232 -4- May 9 , 1979 PUBLIC BUILDINGS , GROUNDS AND PARKS COMMITTEE: Merry-go-Round at Stewart Park By Comm. Schickel: Seconde3 by Comm. Banfield Mrs . Ursula Potter has requested that the concession for the opera- tion of the merry-go-round in Stewart Park, which was originally held by Ronald Potter and subsequently transferred to his brother, Clovis Potter, be continued in her name for the years 1979, 1980 and 1981 on the same terms and conditions , i .e . , $381 . 00 per year. Resolution By Comm. Schickel : Seconded by Comm. Banfield RESOLVED, That the concession for the operation of the merry-go-round at Stewart Park be transferred to Ursula Potter and continued on the same terms and conditions for the years 1979, 1980 and 1981. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Southside Community Center--Kitchen Renovation Bids were received for the renovation ot t e itchen at the Southside Community Center as shown on the attached sheet. Resolution By Comm. Ewanicki : Seconded by Comm. Banfield RESOLVED, That the contract for renovation of the kitchen at the Southside Community Center be awarded to V. Giordano Construction Company for its low bid of $18, 045 . 00 . Carried Unanimously Bill for Architectural Services - Robert Boehlecke Jr. By Comm. Schickel : Seconded by Comm. Ewanic i RESOLVED, That a bill from Robert Boehlecke , Jr. for architectural services through April 12 , 1979 , in connection with the design and specification for the renovation of the kitchen at the Southside Community C-enter be approved in the amount of $460 . 00 . Carried Unanimously O'Brin & Gere- Bilh for Engineering Services By Comm. Schickel: Seconded by Comm. Banfield RESOLVED, That a bill from 3' Brien & Gere for engineering services in connection with the planning and environmental impact statement for the Cherry Street Industrial Park through April 24, 1979, be approved in the amount of $4, 304. 17 . . Carried Unanimously Authorization to Receive Bids - Green Street Parking Garage By Comm. Schickel: Seconded by Gomm. Banfield RESOLVED, That the Superintendent be authorized to receive bids for repairs to the East Green Street Parking Garage . Carried Unanimously E ner Bill--Architectural Services Comm. Schickel stated--t-hat at its regular meeting on April 25 , the Board of Public Works approved the recommendation of the Superin- tendent that the City pay Mr. Egner $2 , 844. 64 in complete satis- faction for architectural services performed in connection with the Peripheral Streets Project prior to January 1, 1979 . In making this proposal the Superintendent overlooked the fact that $4,481. 50 of work completed prior to January 1 , 1979 had not been invoiced and that Mr. Egner is entitled to compensation for it . 233 -5- May 9, 1979 Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the following invoices from Architect Egner for work performed on the Peripheral Streets Project prior to January 1, 1979, be approved. 1. For work performed under the agreement of December 1976 - $3, 544. 00 . 2 . For work in addition to the December, 1976 agreement - $937 . 50. 3. For unbilled reimbursable expenses prior to January 1, 1979 - $206 . 97 . 4. For 50% of the difference between work provided by the December 1976 agreem•�nt and work actually performed based on the agreement for additional services - 0 $2, 844. 64. Discussion followed on the floor. Q A vote on the resolution resulted as follows : Q Carried Unanimously FINANCE, ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE : Au it By Comm. Walker: Seconded by Comm. Allan RESOLVED, That bills audited and approved by the Finance Comm=.=tee as listed on Abstract No . 9 of the General Fund accounts of ± ".o Department of Public Works , and on Abstract No . 9 of the Wat - and Sewer Division, be approved for payment; and BE IT FURTHER RESOLVED, That bills receivable be approved �r.d ordered rendered. Carried Unanimously Capital Projects for 1980 By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the following list of Capital Projects fo- 1980 be approved for submission to the Capital Program Committee. : Elmira Road Utilities Relocation - This should be reauthorized for 1980. The total cost is approximately $200, 000 . East State Street Resurfacing - This is a major resurfacing 400 Block to City Line project . It should be planned in 1979 . Its con- struction staged over 1980 and 1981 . Parking Lot "E" - Estimated at $50, 000 in 1978 . Ready for construction in 1980 . East Clinton Street Bridge - No estimate. Can be designed Strengthening in 1979 . Constructed in 1980 . East Aurora Street Widening - No estimate. 1979 design - from Morse Chain entrance 1980 construction. to the City Line i 23 -6- May 9, 1979 Elm Street Widening and Drainage - No estimate. 1979 design - from West Village Drive to City 1900 construction. Hector Street Storm Sewer - 1979 design - 1980 construction. Maple-Dryden-Ithaca Road, - 1979 design - 1980 construction. Oak Avenue, Cornell Street Intersection Improvement Floral Avenue Reconstruction - No estimate. 1980 design - 1981 construction. City Hall Parking Lot - 1980 construction. Approxi- mately $35 , 000. Handicapped Access to City - 1979 design - 1980 construction. Buildings Automation of Fall Creek - 1979 construction - $30, 000. Pumping Station "B" (Vest York Street) Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Expenses Reimbursed by 'City Comm. Banfield asked about expenses that will be reimbursed by City to City employees for travel, conferences , etc . Mayor Conley said that Supt . Dingman has always made it clear to any of his employees what expenses would be paid for by the City. Sometimes City vehicles are used when several employees are attending a certain conference or workshop and transportation expenses can be saved by a City vehicle being used. From now on, the Mayor stated that more information is going to be required when requesting travel vouchers , such as what conference it is , what the registration costs are, and an estimate of all expenses so that the proper parties can take a better look before vouchers are signed. The Mayor did mention that there has never been a problem with the Police Department, Fire Department or Department of Public Works . Further, the budget normally includes a certain amount of money for seminars , workshops and conferences to be attended by DPW employees . The Mayor men- tioned that he usually encourages the employees to go to conferences _ sponsored by New York State Associations . Under the above circumstances, Comm. Banfield said that he would continue to encourage DPW staff to attend the various conferences and workshops that would benefit the Department . ADJOURNMENT: The meeting was adjourned at 5 : 22 P.M. Ca lista F. Pao ange i, eputy E war J . on ey, yor City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 9, 1979 11261 Ethyl-Joyce MacDowell G2122 36.00 11262 Block 99 Inc. G2122 28.08 11263 Carol Melcher G2122 19.50 11264 Morse Chain Co. G2122 80.16 11265 Samuel M. Woodside G2122 21.63 11266 Marie Terwilliger F2144 12.14 G2122 12.13 11267 First National Bank F2144 7.67 G2122 7.66 11268 City of Ithaca-General Fund F2801 258.00 11269 City of Ithaca-Capital Fund F2801 353.47 11270 Mary Watt F2144 296. 92 G2122 296.93 11271 City of Ithaca F2801 6143.12 11272 City of Ithaca G2801 377.72 11273 City of Ithaca G2801 919.92 11274 Glenn Smith F2144 8.00 G2122 8.00 11275 Leroy Weber F2144 18.00 G2122 18.00 11276 City of Ithaca F8310- G8110- 6-309 1091.93 6-309 1091.94 11277 City of Ithaca F8310- (38,110- 6-309 128.63 6-309 128.63 11278 City of Ithaca F8310- G8110- 6-309 4.58 6-309 4.59 11279 City of Ithaca V8310- G8110- 6:309 68.93 6-309 68.92 11280 City of Ithaca F8310- G8110- 6-309 6. 22 6-309 6.22 11281 Donohue Halverson F2650 7.53 11282 White's Nurseries F2142 2.00 TOTAL 8407.14 3126.03 APPROV D BY FINANCE COMMITTEE 1224 Town of Ithaca A2262 166,401.00 1223 City of Ithaca A2801 7,012.51 1222 Board of Education A1710 376.26 Total 173,789.77 235 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P .M. May 23 , 1979 PRESENT: Mayor - Conley Commissioners - (4) - Banfield, Walker, Schickel, Cleveland ABSENT: Commissioners - (2) - Allan, Ewanicki City Attorney - (1) - Shapiro OTHERS PRESENT: Supt. of Public Works - Dingman Dep. City Clerk - Paolangeli City Controller - Daley Asst. Supt. of Public Works - Hannan City Engineer - Cox Alderman - Bordoni S—I MINUTES: Q By Comm. Banfield: Seconded by Comm. Schickel ,Q RESOLVED, That the Minutes of the May 9 ,1979 meeting be approved as Q recorded by the Deputy City Clerk. Carried PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: NORTHEAST AREA TRANSIT STUDT COMMITTEE : Larry Fabbroni, Chairman, Northeast Transit Study Committee, presented the final report and proposal of the committee. Mayor Seymour Schmidt, Village of Lansing, reported that he strongly supports a Northeast Transit System. Resolution: By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, the Board recommends endorsement of the Northeast Transit Bus System and that the report be passed on to Common Council for funding at the proposed rate. Amended Resolution At Mayor Conley's suggestion, the following amended resolution was moved: By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the Board endorses in principle the Northeast Transit Bus System as presented, to indicate to Council that this Board is strongly interested in the proposal, and will make final determina- tion at their June 13 Regular Meeting. Carried Unanimously Stewart Park Concession Lou Cataldo, operator of the food stand and vending carts in Stewart Park, requested, in light of the cost of expanding his service to a mini restaurant, that the Board grant him an additional 2-year commitment so that he can recoup on his investment . Resolution By Comm. chickel: Seconded by Comm. Walker RESOLVED, That the request of Lou Cataldo for an additional 2-year commitment for the food concession at Stewart Park be referred to the Buildings and Grounds Committee for discussion with City Attorney Shapiro. Carried Unanimously i 236 -2- May 23, 1979 WATER AND SANITARY SEWER COMMITTEE: Water Bill - R. Getty By Comm. -Schickel: Seconded by Comm. Banfield RESOLVED, That the Board authorize the City Chamberlain to accept, without penalty, the March 1, 1979 water and sewer bill marked R. Getty, 222 Linn St. , File #41-13720. Carried Unanimously Intermunicipal Agreement to Finance Ithaca Sewer System Evaluation Survey By Comm. Schickel: Seconded by Comm. Banfield RESOLVED, That the draft of the Intermunicipal Agreement to Finance Ithaca Sewer System Evaluation Survey (SSES) be referred to the „ . Water and Sanitary Sewer Committee for report at the June 13 meeting of the Board. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Bids for Highway Construction Materials By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to receive bids for the following highway construction materials : Asphalt Concrete Storm Drain Pipe - Metal Bituminous Products Transit Mix Crushed Limestone Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Bill - Finger Lakes Construction Company By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That a final bill for the retainage' due the Finger Lakes pow Construction Company in connection with the Fall Creek drainage system project be approved in the amount of $3 , 000. Carried Unanimously Capital Proj,ect - West York Street Pumping Station Conn. Banfield reported t at at its regular meeting on May 2 the Common Council declined to provide money from the General Fund for automation of the West York Street pumping station. An action of the Common Council directs the Board of Public Works to pay for the automation_ of West York Street pumping station with sewer funds . Resolution By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to establish a capital project for the automation of the West York Street pumping station using $25, 000 of sewer fund surplus . Discussion followed on the floor. A vote -on the resolution resulted as follows : Ayes (3) - Cleveland, Schickel, Banfield Nay (1) - Walker Absent (2) - Allan, Ewanicki Carried PUBLIC BUILDINGS , GROUNDS AND PARKS COMMITTEE: 'Bill - Ec er in, Klepper, Ha n & Hyatt By Comm. Schickel : Secon e y Comm. Cleveland RESOLVED, That a bill from Eckerlin, Klepper, Hahn & Hyatt for services in connection with the repairs at the East Green Street Garage, be approved in the amount of $2 , 369. 00. Carried Unanimously 237 -3- May 23, 1979 The City Clerk was directed to send notices to the Downtown Merchants Assoc. , Chamber of Commerce and Commons Advisory Board regarding the closing of the East Green Street Garage for a two- week period for repairs and that we will keep them informed as to the date of the closing of the garage. Bid for Sidewalk Construction Comm. Schickel' reported that one bid was received for the construc- tion of sidewalks in the 1979 construction period as follows : - 4" concrete sidewalk at $1. 62 per sq. ft. - 6" concrete sidewalk at $1 . 82 per sq . ft . - 6" concrete curb, 18" deep at $1. 00 per linear ft . Resolution By Comm. Schickel : Seconded by Comm. Banfield RESOLVED, That the contract for constructing city sidewalks in the 1979 construction season, in accordance with the specifications of (� April 20,' 1979, be awarded to Paolangeli Contractor, Inc. for their unit prices as shown above. Carried Unanimously Q Bill' - Cayuga Electric suz.ply Company Q By Comm. Schickel : Seconded by Comm. Walker Q RESOLVED, That a bill dated May 1, 1979, from Cayuga Electric Supply Co. , for supplies for the Cass Park ballfield lighting project, be approved in the amount of $223. 77 . Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS : Audit By Comm. Walker: Seconded by Comm. Banfield RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 10 of the General Fund accounts of Che Department of Public Works , and on Abstract No. 10 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be- approved and ordered rendered. . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : T_o1iT-­away Complaints Comm. Cleveland reported that at its regular meeting on May 9 the Board of Public Works heard pleas on behalf of Mr. John Janovsky and Mr. Steve Durant whose cars had been towed from street work areas on April 5 . They were seeking restitution of towing charges . The Parking and Traffic Committee met on May 14 and reviewed the information that had been presented on behalf of the plaintiffs . They also heard Asst . to Supt . Dougherty reiterate that department records show that -the street had been properly posted more than 24 hours in advance of the towing; that tha signs were in place at `he time that the towing was ordered; and that there was no credible evidence to indicate that the signs had been removed and then replaced. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the requests of Mr. Janovsky and Mr. Durant be denied. Carried Unanimously 238 -4- May 23 , 1979 Courtesy Tickets By Comm. Banf-ield: Seconded by Comm. Cleveland RESOLVED, That the Board instruct the Police Department to stop immediately issuance of courtesy tickets . Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (3) - Cleveland, Banfield, Walker Nays (2) - Schickel, Mayor Conley Absent (2) - Allan, Ewanicki Carried RE-noval of Meters Comm. Schickel ed about removal of meters entirely and it was agreed the matter can be discussed at the May 29 , 1979_ meeting of the Parking, Traffic and Transit Committee. Tow-away Complaint Lynne Corso, Overlook Hills , Apt . 3G, Freeville, New York, addressed the Board re a parking ticket received that day on Albany Street where she was parked in front of the Reconstruction Home, in addition to having her car towed away. She requested reimbursement for towing charges because she did not know the area was posted. Her request was referred to the Parking , Traffic and Transit Committee for investigation. Supt . Dingman suggested that Miss Corso speak to Mr. Dougherty of the Construction and Maintenance Division, and if she then wishes to pursue the matter she' will contact the City Clerk 's Office who will inform the Parking, Traffic and Transit Committee of her decision. Challenge Industry , Alderman Bordoni asked about the progress report from Challenge " Industries and was told it is forthcoming ; however, a letter has been received from Challenge making a plea for the City to do more , to encourage people to put glass out. ADJOURNMENT: On a motion the meeting adjourned at 5 : 32 P.M. z, Callista F. Pao ange i, vleput City C—re--r'F Edward Jr Conley Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 23, 1979 11283 Cornell University F2650 16.95 G2650 16.96 11284 Finger Lakes Const. F2144 70.55 11285 Town of Ithaca G2374 103.00 11286 City of Ithaca G2801 66.88 11287 City `of Ithaca G2801 119.0.5 11288 City of Ithaca w o G2650 189.5'+ 11289 City of Ithaca F2801 258.16 11290 City of Ithaca F2801 311.66 11291 City of Ithaca F2901 447.16 11292 City of Ithaca F2801 168.53 11293 City of Ithaca F280'l 106.62 11294 City of Ithaca F2801 140.41 11295 City of Ithaca F2801 177.58 11296 City of Ithaca F2801 203.05 11297 City of Ithaca G2801 16,328.05 11298 City of Ithaca F8310-6-309 1,162.42 68110-6-309 1,162.42 11299 City of Ithaca F8310-6-309 133.73 G8110-6-309 133.73 11300 City of Ithaca F8310-6-309 10.04 G8110-6-309 10.05 11301 City of Ithaca F8310-6-309 55.53 68110-6-309 55.52 11302 City of Ithaca F8310-6-309 5.44 68110-6-309 5.43 11303 Nates Floral Estates G2122 21.63 11304 Terrance Fine G2122 21.63 11305 William Steele F2144 17.39 G2122 17.40 11306 Ledger Properties F2144 164.88 62122 164.87 11307 Mike LoPinto F2144 1,379.22 11308 William Steele G2122 37.91 TOTAL 4,829.32 18,454.07 APPROVED BY FINANCE COMMITTEE 1225 City of Ithaca A2801 649.75 1126 Thomas L. Jackson A1710 787.94 1227 Tompkins County A2300 968.69 2,406.38 BOARD OF PUBLIC WORKS PROCEEDINGS 239 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P .M. June 13 , 1979 PRESENT: Mayor - Conley Commissioners - (5) - Allan, Banfield, Walker , Schickel , Cleveland ABSENT : Commissioners - (1) - Ewanicki OTHERS PRESENT : Supt . of Public Works - Dingman Deputy City Clerk - Paolangeli City Attorney - Martin Shapiro Personnel Administrator - Joan Collins City Engineer - Cox Asst . to Supt, of Public Works - Dougherty Asst . Supt . of Public Works - Hannan MINUTES : By Comm. Schickel : Seconded by Comm. Cleveland Q RESOLVED, That the Minutes of the May 23 , 1979 meeting be approved as recorded by the Deputy City Clerk. Q Carried Q BRIDGES , CREEKS AND STORM DRAINAGE COMMITTEE : West York Street Pump Station Commissioner Allan requested to have the following letter which he received from Noel Desch, Supervisor of Town of Ithaca, read into the Minutes : "June 5 , 1979 Mr . Robert Allan, Chairman Water & Sewer Committee Board of Public Works City of Ithaca 108 East Green Street Ithaca, New York 14850 Dear Mr . Allan : I note in the minutes of the May 23 , 1979 meeting of the Board of Public Works that the Common Council is requested to establish a $25 , 000 capital project for the automation of the West York Street Pump Station. You may recall that I questioned the appropriateness of utilizing $70, 000 of sewer surplus funds for the construction of the effluent line to Fall Creek. The West York Street pump station is also in no way related to the operation and maintenance of the City of Ithaca Waste Water Treat- ment Facility. The sewer surplus in my judgment should be utilized to pay for the early planning costs associated with the upgrading project , thus keeping the eventual debt service to users to the minimum. Since it appears that the City will unilaterally vote to use monies which in part are outside customer funds being held in trust by the City , we will have no choice but to reduce the appraised value of the plant by a minimum $95 , 000 plus interest at the time such negotiations occur. Very truly yours , Noel Desch Supervisor I 240 -2- June 13 , 1979 ND/js CC : Mavor Edward Corley Shirley Raffensp_ erger Frank Liquori Jon Metzger Dave Banfield Don Slattery Ray Bordoni" Mayor Conley said he would make sure the matter was brought up and would have the letter read at the Common Council Meeting of June 13 , 1979 . PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Water Bill Bar ara Cooke Bar ara Coo e o 50 Mitc ell Street , appeared before the Board to protest a 10% penalty on her water bill for late payment . She stated that she had paid the bill late . However, she believes that custo- mers are not given enough time between receipt of bills and the due date . Her meter was read on May lst and the bill was due May 15th. Ms . Cooke received her bill very close to the due date; she could not give the exact date because the postmark did not show. She felt that a 10% penalty was more than it should be . Discussion followed on the floor . Resolution By Comm. Allan: Seconded by Comm. Schickel RESOLVED , that the request of Barbara Cooke for relief from the 10% penalty on her water bill because of the short time between its receipt and the payment date be referred to the Water and Sanitary Sewer Com- mittee for investigation and recommendation. ' Carried Unanimously Water Bill - Abdul Sheik, House of Shalimar Abdil Sheik of East State Street , appeared before the Board to state a problem he has concerning a prior water bill . He normally uses less than the minimum amount charged for water each month, which is $14. 40 . However, he recently received a bill for $144. 00 . He called the City. The City called Mr . Sheik' s landlord to see if there was any reason why the bill should be higher . The landlord checked, the tenant checked and Mr . Sheik had an independent con- tractor check. Nothing was found wrong . He was then told to wait until he received his next bill . That next bill was back to the regular amount . Since he did not use the amount of water that would result in a $144. 00 bill , he asked for some relief. Discussion followed on the floor. Resolution By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, that the reason for the large bill received by Abdul Sheik for water use be referred to the Water and Sanitary Sewer Committee for investigation and recommendation. Carried Unanimously With reference to both of the above water bill items , it was recommended by the Board that the bills be paid by the customer and if an investigation shows that a reimbursement is proper , the City will make such reimbursement . Cass Park - Sale of Ice Cream Mr. Brad Fox of Center Street, who appeared at today' s meeting, has indicated his desire to continue the non-exclusive concession to sell ice cream in Cass Park that was formerly held by Scott Molin. Scott Molin' s permission permitted him to vend packaged ice cream -3- June 13 , 1979241 from his half ton step van during daylight hours . It required that he have trash facilities on the truck for use by patrons and he also was required to conspicuously post the price of the goods he sold. It further required him to hold the City harmless and to provide a certificate of insurance covering the liability. The permit was non- transferable and was revocable for cause . No fee was charged. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, that Mr. Fox be authorized to continue the sale of ice cream in Cass Park for the 1979 season on the same conditions that were imposed on Mr. Scott Molin for the 1978 season. Discussion followed on the floor. The Board asked that the following amendments be made to the condi- tions under which Brad Fox may continue the Cass Park concession: "During daylight hours" will be changed to read "while park is open" . That the van will not be permitted to stop in the traffic lane at the Park and thus cause the traffic problems that were experienced ® in 1978 . Marty Shapiro , City Attorney, suggested that the permit be revocable without cause in case other problems not foreseen appear T'I at a later time ; and lastly, that Mr. Fox be required to keep recork:s of the amount of business that he does over the summer period and Q make an accounting to the Board at the end of that period. Q A vote on the above resolution, as amended to show the added condi- tions requested, resulted as follows : Carried Unanimously Personnel Administrator Mayor Conley introUu__c_eZ Joan Collins as the City' s new Personnel Administrator and stated that her office is temporarily situated on the first floor of City Hall . Martin A. Shapiro, City Attorney, left the meeting at 4 : 30 P .M. PARKING, TRAFFIC AND TRANSIT COMMITTEE : Northeast Transit Proposal By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, that the Common Council be advised that the Board of Public Works endorses the City' s participation in the Northeast Transit proposal as set forth in the final report of the Northeast Transit Committee dated April 24, 1979 , with the understanding that the City Transit Division will be solely responsible for contracting or other- wise providing for the operation of the Northeast Transit route as recommended in the report . Carried Unanimously Changes in Parking Meters - Collegetown By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, that Common Council be requested to increase the parking meter area in Collegetown to permit the installation of two-hour meters at ten cents per hour on the west side of Linden Avenue southerly from the present meter zone to the south line of the IGA property, and BE IT FURTHER RESOLVED, that ten additional existing meters on the north side of Dryden Road be changed from ten-hour meters to two- hour meters at the ten cents per hour rate , and BE IT FURTHER RESOLVED, that the Traffic Engineer be authorized to provide such additional two-hour meters (ten cents per hour) at the south side of the 100 block of Dryden Road as can be accommodated without interfering with traffic flow. i 242 -4- June 13 , 1979 Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously DIBA Re uest for Public Parkin rComm. C ve an epte on a resolution of the Downtown Ithaca Business Association requesting the removal of all parking meters in the central business district on the streets bounded by and including Buffalo to Clinton, Aurora to Geneva , and to substitute rigidly enforced two-hour parking . The Committee found that there was no indication that such meter removal would improve the business climate nor would it improve parking control . It is not within the province of the Board to provide the rigid enforcement of parking regulations . Resolution By Comm. Cleveland: Seconded by Comm. Banfield RESOLVED , that the request of the Downtown Ithaca Business Associa- tion for removal of parking meters in the central business district be denied. Discussion followed on the floor . A vote on the resolution resulted as follows : Cleveland Aye Walker Nay Allan Aye Schickel Nay Banfield Aye Mayor Conley Nay Tie Vote - No Action Taken Mayor Conley left the meeting at 5 : 00 P .M. Commissioner Schickel chaired the remaining portion of the meeting . - DIBA Request for Parking Under Green Street Ramp Comm. Cleveland reporte on a resolution o t e Downtown Ithaca Business Association requesting that public parking be permitted under the Green Street Garage, including the open area up to the Commons . The Parking and Traffic Committee felt that the cost of adequately preparing the area for public parking would be too high in view of the fact that it is proposed to improve the area with commercial construction within the next five years . Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, that the request of the Downtown Ithaca Business Associa- tion for public parking underneath the Green Street Garage and in the open area up to the Commons be denied. Carried Unanimously On Street Parkin - Financial As ects - Report As requested by Commissioner Schickel , t e Parking and Traffic Committee reviewed the financial aspects of on-street parking and concluded that the net income, not including fines and not including costs of enforcement , in 1978 was $35 , 000 . It further concluded that with more rigid enforcement the net income would be much higher . The Parking and Traffic Committee does not recommend the removal of parking meters in the central business district . The committee also concluded that the net income , including amortization, in the off- street parking system for the year 1978 , was $24, 000 . It further concluded that even with the removal of parking attendants , the cost of operation of the parking garages and lots would exceed $50 , 000 per year. The Committee does not recommend the provision of free parking in the City's off-street system. -5- June 13 , 1979 243 Reconsideration of Request for Two-Way Traffic - North Aurora Street Comm. Cleveland stated that a request of Alderman Meyer for recon- sideration of two-way traffic on North Aurora Street in the 100 , 200 and 300 blocks was referred to the Parking and Traffic Committee . The Committee referred to the action of the Board in March of 1978 when a similar request was denied. At that time the Board of Public Works made the following finding : The one-way system in the Central Business District on these streets was instituted as a result of repeated and insistent demands of the general public , the motor- ing public, and the merchants of the Central Business District. Any scheme for relieving this congestion while still maintaining two-direction traffic would have re- sulted in the removal of nearly all of the on-street parking in the Central Business District on affected streets . Such a course of action was determined to be more damaging to business in the Central Business area (� than the one-way system. ® The one-way system resulted in a better movement of traffic with the ability to adjust the flow as needed Q without causing annoying and time-consuming delays due Q to left turns at the intersections which cause congestion Q in the short blocks in the Central Business District . The system has provided the ability to handle future incre,ase in traffic which was not available in the two- way system. This will be especially important when downtown redevelopment has been fully accomplished. The one-way system provides desirable and necessary park- ing in truck-loading zones without impeding the movement of traffic . A much safer condition for both pedestrians and vehicles has been accomplished because of the reduced amount of conflict between pedestrians and vehicles . Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, that the request from Alderman Meyer for reconsideration of two-way traffic on North Aurora Street , be denied at this time . Comm. Banfield moved to table the above resolution. The tabling resolution was defeated for lack of a second. Discussion followed on the floor. A vote on the original resolution resulted as follows : Carried Unanimously PERSONNEL: By Comm. Cleveland : Seconded by Comm. Allan RESOLVED, that Floyd P . Nace be appointed a Laborer in the Construc- tion and Maintenance Division at $3 . 40 per hour, effective June 4 , 1979 . Carried Unanimously STAFF REPORTS : Cayuga Ford Crew Cab Pickup Bid Mr. Dingman reported that on the 14th day of February, 1979 , this Board had awarded the contract for supplying a 1 ton crew cab pickup truck, in accordance with its specifications of January 25 , 1979 , to Cayuga Ford for a total low bid of $5 , 292 . Cayuga Ford has now notified the Board that no more 1979 crew cab pickups are being i 244 -6- June 13 , 1979 built by Ford Motor Company . Consequently, Cayuga Ford cannot perform on its contract . Mr . Dingman said he had inquired of the second low bidder (he believed it was Dodge) whether that company would perform if awarded the contract and was advised their company has also stopped making crew cab pickups over the 1979 season. Under the circumstances , Mr. Dingman recommended that the Board rescind its action of February 14 , 1979 , in awarding the contract for supplying a 1 ton crew cab pickup to Cayuga Ford in the total amount of $5 , 292 . Resolution By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, that the Board of Public Works rescind its action of _- February 14, 1979 , in awarding the contract for supplying a 1 ton crew cab pickup to Cayuga Ford for $5 , 292 . Discussion followed on the floor. Resolution By Comm. Banfield: Seconded by Comm. Walker RESOLVED, to table the rescinding resolution for two weeks to give City Attorney Shapiro time to check the existing bids to find out if there is any kind of contingency clause concerning penalty if a bidder cannot perform on its contract , and also to see if there were more than two bidders for the 1 ton crew cab pickup truck. Carried WATER AND SANITARY SEWERS COMMITTEE : York Street Pump Station By Comm. Allan: Seconded by Comm. Banfield RESOLVED , that bill #11297 of the Sewer Division to the General Fund for labor for pumping at the York Street Pump Station during January, February and March of 1979, be expunged in the amount of $16 , 328 . 05 . Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (3) - Allan, Banfield, Schickel Nays (2) - Walker, Cleveland Carried Intermunicipal Agreement - S . S .E. S . By Comm. Allan: Seconded-By Comm. Cleveland RESOLVED, that a draft Intermunicipal Agreement to finance the Ithaca Sewer System Evaluation Survey, dated May 23 , 1979 , be adopted as the basis for the sharing of costs of said Sewer System Evaluation Survey with the Town of Ithaca and the Town of Dryden; this resolu- tion to become effective upon the adoption of the same agreement by the towns of Ithaca and Dryden and the approval of the City Attorney. Carried Unanimously Stearns & Wheler Bill By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, that a bill from Stearns & Wheler for consulting services in connection with the Deep Shaft Research Project through March of 1979 , be approved in the amount of $1 , 566 . 19 . Carried Unanimously Stearns & Wheler Bill By Comm. Allan: Seconded by Comm. Walker RESOLVED, that a bill from Stearns & Wheler for consulting services in connection with the engineering report on the facility plan for Ithaca area sewage treatment through April 30 , 1979 , be approved in the amount of $10, 950 . 00 . Carried Unanimously Ali" -7 - June 13 , 1979 HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : Rules and Regulations for Refuse Collection By Comm. Walker: Seconded by Comm. Banfield RESOLVED, that the Rules and Regulations for Refuse Collection as codified in Section 272 . 9 Collection Regulations of the Rules and Regulations of the Board of Public [Forks Be amended by adding to sub-paragraph A. e. , the following : Not more than three bundles per week vrill be collected. Carried Unanimously As halt Concrete Bid - General Crushed Stone Comm. Walker reported that bids were received for the furnishing of Asphalt Concrete for the 1979 construction season as shown on the canvass sheet . Resolution By Comm. Walker : Seconded by Comm. Banfield RESOLVED, that the contract for supplying Asphalt Concrete in accord- co ance with the specification of May 25 , 1979 , be awarded to General ® Crushed Stone Co . at the prices shown in their bid. Carried Unanimously Bituminous Products Bid - Cortland Asphalt Products Corp . < Comm. V'al er reported that one bid or supplying Bituminous Products Q was received from Cortland Asphalt Products Corp . as follows : MC Asphalt $0 . 675 per gal . Asphaltic Emulsion RS1 0 . 565 per gal . Asphaltic Emulsion RS2 0 . 565 per gal . Asphaltic Emulsion MS2 0 . 575 per gal . Resolution By Comm. ti-'alker: Seconded by Comm. Banfield RESOLVED, that the dontract for supplying Bituminous Products in accordance with the specifications of May 25 , 1979 , be awarded to Cortland Asphalt Products Corp . for the prices shown on their bid. Carried Unanimously Crushed Limestone Bid - Cayuga Crushed Stone , Inc . Comm. Walker stated that one bid was received for supplying Crushed Limestone as shown on the bid sheet . Resolution By Comm. Walker : Seconded by Comm. Banfield RESOLVED, that the contract for supplying Crushed Limestone in accordance with the specification of May 25 , 1979 , be awarded to Cayuga Crushed Stone , Inc . for the prices shown on their bid sheet . Carried Unanimously Storm Drain Pipe Metal Bid - Lane Metal Products Comm. Walker reported that bids or sunp ying Storm Drain Pipe - Metal were received as shown on canvass sheet . Resolution By Comm. Walker : Seconded by Comm. Banfield RESOLVED, that the contract for supplying storm drain pipe - metal in accordance with the specification of May 25 , 1979 , be awarded to Lane Metal Products for the prices shown on their bid sheet . Carried Unanimously Transit Mix Concrete Bid - University Sand and Gravel Comm. Walker stated that bids were received for supplying Transit Mix Concrete as shown on canvass sheet . Resolution By Comm. V'alker : Seconded by Comm. Banfield RESOLVED, that the contract for supplying Transit Mix Concrete in accordance with the specification of May 25 , 1979 , be awarded to University Sand & Gravel for the prices shoi,-n on their bid sheet . Carried Unanimously -8- June 13 , 1979 Resource Recovery Workshop C_6_mffi_. _W­a1k_errepoHed that a workshop on Resource Recovery would be held in Syracuse on June 14 , 1979 , from 9 A.M. to 4 P .M. A pre- sentation will be made by Alderman Meyer . The cost of $20 . 00 per person includes luncheon. Giordano Construction Co . - Perioheral Streets - Payment No . 2 By Comm. Walker : Seconded by Comm. Ban field RESOLVED , that application for payment #2 from Giordano Construction Co . for services in connection with the Peripheral Streets Project , Phase 2 , be approved in the amount of $79 , 098 . 61 . Carried Unanimously Chan e Orders - Giordano Construction Co . By Comm. Va er: Seconded by Coimn. Ba_n_Tield RESOLVED, that the following change orders in the contract of Giordano Construction Co . for the Peripheral Streets Project , Phase 2 , be approved: Change Order #7 - Additional vault work at Heads Camera Shop - add $2 , 208 Change Order #8 - Abandon vault at empty lot north of Leonardo Hotel - add $950 Change Order #9 - Additional vault construction at the Cornell Barber Shop - add $1 , 300 Change Order #10- Additional cost for repairing vault at Simeons - $500 Carried Unanimously PUBLIC BUILDINGS , GROUNDS & PARKS COMMITTEE : Green Street Ram Re air Bid - Raymond E . Kelley, Inc . Comm. Ban field reporte that bids were receive on June 4 for the Green Street Ramp Repair and Deck Resurfacing as follows : Raymond E . Kelley, Inc . $145 , 800 Charles T. Driscoll Masonry Restoration Co . , Inc . 230 , 700 Designed Services , Inc . 274, 742 Comm. Banfield said that the bids had been reviewed by the Engineer- ing Division and by Ecklerlin, Klepper & Hahn, consultants , who have recommended that the low bid be accepted. Resolution By Comm. Banfield: Seconded by Comm. Allan RESOLVED, that the contract for Green Street Ramp Repairs and Deck Resurfacing in accordance with the specification dated May 10 , 1979 , be awarded to Raymond E . Kelley, Inc . for their low bid of $145 , 800 . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Stewart Park Food Concession - Cataldo Request Comm. Ban ield reported that at the Board Meeting on May 23 , 1979 , Mr. Louis Cataldo, concessionaire at Stewart Park, requested that the Board give him an additional two year commitment so that he could expand his service and still be able to recoup his investment . Resolution By Comm. Banfield: Seconded by Comm. Allan RESOLVED , that contingent on the satisfactory operation of the Stewart Park food concession in 1979 in accordance with the condi- tions contained in a letter from the Superintendent to Mr. Cataldo dated April 12 , 1979 , and on the additional condition that Mr . Cataldo furnish to the Board prior to December 1 , 1979 , a statement showing his receipts and expenses in the operation of the concession =9- June 13 , 1979 247 for the 1979 season, that Mr . Cataldo ' s concession to sell food at Stewart Park be extended to include the 1980 season on the same terms and conditions . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Sale of Mini-Pool to Newfield School District Comm. Ban ield reported that no funds were budgeted by the Youth Bureau nor by the department for the operation of the Court Street mini-pool for the 1979 season. No permit has been issued by the Department of Health covering the operation of this pool , and there is not sufficient time to get the pool in condition for the 1979 season operation. The Common Council denied a request to provide funding for the operation of the pool in 1979 . Newfield Central School District , through the Town of Newfield Youth Committee , has indicated a willingness to remove the pool from its present location (D and restore the site to its original condition. Mayor Conley has O indicated that he would like to see the Newfield Central School District obtain the pool . Resolution By Comm. Banfield: Seconded by Comm. Allan Q RESOLVED, that the Superintendent be authorized to sell the Court Street mini-pool to the Newfield Central School and/or the Town of Newfield Youth Committee for $1 . 00 on the condition that the pool be expeditiously and completely removed from its present site and the area be restored. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Cass Park Concessions By Comm. Ban iel : Seconded by Comm. Allan RESOLVED, that the matter of Cass Park concessions generally , be referred to the Buildings and Grounds Committee for report and recommendation. Carried Unanimously O' Brien & Gere Bill - $5 , 370 . 89 - Cherry Street Industrial Park By Comm. Ban ie Seconded y Comm. Walker RESOLVED, that a statement of O' Brien & Gere for consulting services in connection with the Cherry Street Industrial Park through April 21, 1979 , be approved in the amount of $5 , 370 . 89 . Carried Unanimously Renovation of GIAC with Communit Development Funds By Comm. Ban field: Seconded y Comm. Allan RESOLVED, that the department be authorized to take such actions as are necessary to the extent that the Community Development Funds are available to renovate the GIAC building in accordance with the "Report on Building Investigation - Greater Ithaca Activities Center" as prepared by Robert Boehlecke, architect in September of 1978 . The said report has been approved by the Ithaca Urban Renewal Agency and by the Board of Directors of the Greater Ithaca Activi- ties Center ; and BE IT FURTHER RESOLVED, that the Superintendent be authorized to engage the services of architect Robert A. Boehlecke , Jr . for preparation of design, specifications , contract documents and supervision of construction of the above described project on the following terms : i 248 -10- June 13 , 1979 Principal - $20 per hour Draftsmen and Designers working as independent contractors - 1 . 5 x the amount billed to the architect , not to exceed $15 per hour , in- cluding the multiple . Architect ' s employees - 2 x direct personnel expense Professional contractor - at cost Discussion followed on the floor , after which no action was taken and Comm. Banfield and Comm. Allan withdrew their motions . Authorization to Receive Bids - Parking Lot "D" By Comm. Ban field: Secon e y Comm. Walker RESOLVED, that the department be authorized to receive bids for the improvement to Parking Lot "D" in accordance with plans and specifications prepared by the Engineering Division . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Walker : Seconded by Comm. Allan RESOLVED, that bills audited and ,approved by the Finance Committee as listed on Abstract No. 11 of the General Fund accounts of the Department of Public Works , and on Abstract No . 11 of the Water and Sewer Division, be approved for payment , and BE IT FURTHER RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously � . Donald Spanier - Request for Extension of Time Comm. Walker reported that Donald Spanier, productivity consultant , has requested extension of the time for completion of his pro- ductivity project to July 13 , 1979 . A copy of his letter was sent to Board members . Resolution By Comm. Walker : Seconded by Comm. Cleveland RESOLVED , that the request of Donald Spanier for an extension of time be approved. Carried Unanimously Outstandin Plumbin Bills Comm. Wa er reported t at the Asst . Controller had called the Board' s attention to the fact that three plumbing firms doing business in the area covered by the City Plumbing Inspector have outstanding bills of considerable duration as follows : Roger Morusty - bills from November of 1973 through March of 1979 - $651 Kenneth Morusty - Bills from August of 1974 through June of 1976 - $162 Weber Plumbing and Heating - Bills from June of 1976 through May of 1979 - $506 The bills are for plumbing inspection services . These firms have ignored repeated requests for payment . The Asst . Controller requests the guidance of this Board. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, that the matter of outstanding plumbing inspection bills be referred to the Water and Sewer Committee for recommendation. -11- June 13 , 1979 249 Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (4) - Cleveland, Walker, Schickel, Allan Nay (1) - Banfield Carried Cayuga Chamber Orchestra - Ex un ement of Bill Comm. Walker reported that Mayor Conley a orwarded to the Super- intendent a letter_ from the Cayuga Chamber Orchestra requesting expungement of a bill for the use of Cass Park pavilion in August of 1978 , in the amount of $1 , 361 . 02 . Resolution By Comm. Walker: Seconded by Comm. Allan RESOLVED, that the request for expungement be denied. Discussion followed on the floor . co A vote on the resolution resulted as follows : O Carried Unanimously T'I Q Authorization to Attend Conference Q By Comm. Walker: Seconded by Comm. Cleveland Q RESOLVED, that the Superintendent and the City Engineer be authorized to attend the International Conference of the American Public Works Association in Portland, Oregon, in September of 1979 . Carried Unanimously NEW BUSINESS : Comm. Banfield mentioned that when the Board was discussing the deal on the pickup truck he believed that they had overlooked an item that the Board wanted to include in future bidding , that being to change the form of the bids and also to propose that the City Attorney draft some form of resolution or contract that includes a clause stating that all bidders be required, at the time of the bid, to deposit an amount of money in an amount equal to the difference between the lowest .` ; d and the next highest bidder until delivery of such bidded ite: , ind also that the bidder agree to signing such contract on submission of his bid. Comm. Banfield realized that a dollar amount could not be put into the contract until after the bid open- ing, but felt that it would work. Supt . Dingman and other members of the Board felt that adding such a clause to bid forms would be detri- mental to the City because bidders would not be likely to take such a gamble . Supt . Dingman also mentioned that the pickup truck bid incident was not an ordinary thing ; that bids are normally carried through. It was mentioned that the percentages that the Board is talking about and the failures in the past have been minimal . There was no second to Banfield ' s motion. No action taken. ADJOURNMENT: The meeting was adjourned at 6 : 10 P .M. d. ci-L Jc eph A. Rundle , City Clerk Edward J . Con ey Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 13, 1979 11309 Joseph Solomon G2122 21.63 11310 David Clark G2122 21 63 11311 Andrew Ramage G2122 49.12 11312 Leo Guentert F2144 24.49 G2122 24.49 11313 Cornell University F2144 18.61 G2122 18.60 11314 State & Aurora Inc. F2144 314.57 11315 Michael Hannan F2144 41.89 11316 Bill Mix F2142 2.00 11317 Alwood F2142 4.00 11318 Van's Pools F2142 20.00 11319 Albanese Blumbing F2650 51.40 11320 City of Ithaca F2801 67.32 11321 City of Ithaca F2801 106.20 11322 City of Ithaca F2801 200.68 11323 City of Ithaca F2801 210.74 11324 City of Ithaca F2801 174.52 11325 City of Ithaca F2801 458.65 G2801 458.66 11326 City of Ithaca F2801 192.73 G2801 192.72 11327 City of Ithaca F2801 616.50 G2801 301.73 11328 City of Ithaca G2801 300.78 11329 City of Ithaca F2801 571.55 G2801 66.89 to S•7l. 11330 City of Ithaca G2801 409.21 11331 City of Ithaca G2801 26.34 11332 City of Ithaca F2801 3,608.68 11333 City of Ithaca G2801 1,082.99 11334 City of Ithaca G2801 271.68 11335 Southern Cayuga Lake I. W. C. F2378 6,000.00 G2374 6,000.00 11336 S.C.L.I.W.C. F2665 120000.00 G2665 12,000.00 11337 Albanese Plumbing F2144 4.00 G2122 4.00 11338 Hull Htg. & Plg. F2144 3.00 G2122 3.00 11339 Larry Hull F2144 5.50 G2122 5.50 11340 Frank Orzino F2144 21.50 G2122 21.50 11341 Glenn Smith F2144 23.00 G2122 23.00 11342 Leroy Weber F2144 7.50 G2122 7.50 11343 City of Ithaca F2650 25.07 TOTAL 24,774.20 TOTAL 2,cr-311.07 APPR VEDI C O ITTEE 1228 Elizabeth C. Cochran A1570 3,769.24 1229 City of Ithaca A2810 948. 1230 City of Ithaca A2801 66.97 1231 Cascadilla Boat Club lm, n 190.99 4,975.56 251 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. June 27, 1979 Due to a lack of a quorum, no meeting was held. v[ J seph A. Rundle rr^^ City Clerk co O Q Q Q • • • 253 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P .M. July 3 , 1979 • • \ / PRESENT: �../ Commissioners - (4) - Allan, Cleveland, Ewanicki, Schickel ABSENT: Mayor - Conley • Commissioners - (2) - Banfield, Walker • OTHERS PRESENT: City Controller - Daley Supt. of Public Works - Dingman Asst. to Supt. of Public Works - Dougherty • Asst. Supt. of Public Works - Hannan City Engineer - Cox Alderman - Bordoni City Clerk - Rundle CD0 • In the absence of Mayor Conley, Vice-Chairman Schickel chaired the meeting. a Q MINUTES: By Comm. Ewanicki: Seconded by Comm. Cleveland RESOLVED, that the Minutes of the June 13 , 1979 meeting_ be approved as recorded by the City Clerk. Carried Unanimously COMMUNICATIONS: City—Clerk—Rundle read the following letter to the Board: • "June 19, 1979 Clarence Cleveland, Chairman Parking, Traffic & Transit Committee Board of Public Works 101 Pier Road Ithaca, New York 14850 Dear Mr. Cleveland: I would like to request that your committee meet again regarding Aurora Street as a one-way street . I had made the request that I be allowed to attend the previous meeting, and I was not informed of the existence of the meeting. I would like to bring to this issue others who are interested and concerned about Aurora Street . It is my opinion that the discussion does not have to wait until after the peripheral streets are done . There are a good number of people who, if properly contacted, would like to have some input into this situation . Please contact me repardi_ng this . I do not feel it is a dead • issue. Sincerely yours , Nancy R. 1•'eyer Alderman, Ward 4 City of Ithaca NRM: hh" 254 -2- July 3 , 1979 PERSONNEL_ : By Comm. Ewanicki : Seconded by Comm . Allan RESOLVED, that Raymond S . Free1ove be grant rd a convalecent leave of absence from June 18, 1979 to September 17 , 1919 . Carried Unanimously Resolution By Comm. Allan : Seconded by Colf . Cleveland RESOLVED, that Michael Dalcero be appointed a Maintainer in the Construction and Maintenance Division at $3 . 80 per hour, effective June 25 , 1979 . Carried Unanimously WATER AND SANITARY SEWERS CO`P ITTEL : !iatet Bill - Barbara Cooke - By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, that the request of Barbara Cooke of 508 Mitchell Street , Ithaca, New York, for expungement of the loo penalty on her May 1 water bill, be denied. Carried Unanimously Water Bill - Abdul Sheik, House of Shalimar By Corm%—Ai1an: Seconded by Comm. <<a11-L L RESOLVED, that the request of Abel Sheik of the House of Shalimar at 148 East State Street , Ithaca, New York, for relief from a November 1978 water bill of $143. 96 , plus penalty, be denied. • Carried Unanimously Stearns & Wheler Bill By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that an invoice of Stearns & Wheler, Civil and Sanitary Engineers, for professional services in connection with the Deep Shaft Biological Treatment Pilot Plant through April , 1979, be approved in the amount of $767 . 10. Carried Unanimously Bid for Front End Loader By .Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that the department be authorized to receive bids for a \� front-end loader, offering equipment #91 in trade. (Bucyrus-Erie - - 1958) Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : • Challenge Industries - Conveyor Belt By Comm. Ewanicki Seconded by Comm. Cleveland RESOLVED, that the Common Council be requested to include an additional $150. 00 on Line 418 of Account A8160 to provide for the repair of a conveyor belt at the Challenge Industries glass recycling plant . Discussion followed on the floor. A vote on the resolution resulted as follows: carried Unanimously • Cayuga Ford Crew Cab Pickup Bid By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED, that the• Board of Public Works rescind its action of February 14, 1979, in awarding the contract for supplying a 1-ton crew cab pickup to Cayuga Ford for $5, 292 . Carried Unanimously • • -3- July 3 , 1979 255 V. Giordano Construction & Supply Corp_ _ Requisition #3 • By Comm Ewanicki: Seconded by Comm. Cleveland RESOLVED, that requisition #3 from V. Giordano Construction & Supply Corp. for construction services in connection with the • peripheral streets project, phase 2 , be approved in the revised amount of $131, 220. 91. Carried Unanimously -- PUBLIC BUILDINGS, GROUNDS & PARKS CO_M_MITTEE: Court Street Mini-Pool At its meeting on June 13, the Common Council reversed its original action in providing funds for the operation of the -Court Street mini-pool. The Council' s action established a budget of $5,875 ' • for the operation of the pool in 1979. The Superintendent has started the rehabilitation of the pool and expects to have it • operational by the second week of July. At its last regular meeting the Board of Public Works authorized the sale of this pool • to the Newfield Central School District for $1 . 00. - Resolution • 0 By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, that the action of the Board of Public Works on June 13, G[ 1979, authorizing the sale of the Court Street mini-pool to the Q Newfield Central School District, be rescinded. Carried Unanimously Cass Park Li ing Project The City of Ithaca, through the Board of Public Works , is engaged in a project of lighting certain playing areas at Cass Park. This project is being aided by volunteer labor, donation of building • materials, and a donation of $10,000 by the Ithaca Amateur Softball • Association. Resolution By Comm. Allan: Seconded by Comm. Ewanicki _ RESOLVED, that the Buildings &, Grounds Committee be authorized to enter into negotiation with the IASA aimed at developing a contract providing for the management of the use of the softball fields . Carried Unanimously Renovation of GIAC with Community Development Funds • By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that the department be authorized to take- such actions as are necessary to the extent that the Community Development funds are available to renovate the GIAC building in accordance with the "Report on Building Investigation - Greater Ithaca -Activities Center" as prepared by Robert Boehlecke, architect , in September of 1978 . The said report has been approved by the Ithaca Urban Renewal Agency and by the Board of Directors of the Greater Ithaca Activities Center. Carried Unanimously Robert A. Boehlecke, Jr. - Architectural Services By Comm. Allan: Seconded by Comm. Evanicki RESOLVED, that the Superintendent be authorized to- engage the services of architect Robert A. Boehlocke, Jr. for preparation of design, specifications , contract documents and supervision of con- struction of the above described project on the following terms : - Principal : $20. 00 per hour - Draftsmen and Designers working as independent contractors : 1 . 5 x the ai::ount billed to the architect , not to exceed $15 . 00 per hour, including tl-;e multiple . - Architect ' s employees : 2 x direct personnel expense. - Professional contract : at cost . Ca rio_d Unanimously -4- July 3 , 1979 Stewart Park Duck Pond The Common Council established a capital fund of $26 , 000 for the rehabilitation of the duck pond at Stewart Park. The $26,000 was supplied from trust funds managed by the Tompkins County Trust Company. We are now advised that $1,403.43 remains in the account. Most of the work on the pond has been completed and will shortly become operational; however, there is additional work , such as straightening of the fences and improvement of the grading which can be done as time and funds permit. The trust officer has indicated willingness to add the $1,403 .43 to the account if the Common Council will increase the capital project to provide for it . Resolution • By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the Common Council be requested to increase the capital authorization for rehabilitation of the Stewart Park duck pond to a total of $27,403 .43, contingent on the availability of these funds from the trust department of the Tompkins County Trust Company. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Cherry Street Industrial Development Project City Engineer Cox reported that planning, design and construction of those public portions of Industrial Park which will be taking place this year are on a very tight schedule. Environmental Impact Study was developed and has been through the approval stage . He also said that the soil study is an ongoing matter; that part of the study concluded that the site will be graded into certain grades that will be needed in that area, then wait for two years before building due to settlement. City Engineer Cox said it is not practical to try to build on that site this year. The City does have one prospective tenant who is very anxious to get in the Park and he feels confident that the soil settling process can be accelerated in the necessary areas to get some building underway next year. As a result of the soil investigation City Engineer Cox reported that the City ' s consulting engineers , O'Brien & Gere , are working on the site grading plan and cost estimates . He said he would be going over the mentioned costs with the consultants in the near future and that the schedule now calls for grading the site, which means the need for considerable fill , and probably by road construc- tion, utility construction and maybe occupancy of one of the sites next year. City Engineer Cox stated that Planning Department is working with two Federal grants . Common Council has been reluctant to go too far with the Industrial Park project without assurances that the Federal grants are approved. He said that he understood that earlier today ARC had given the City official approval of the grant. The new cost estimates will have to he gone over with the Planning Director to determine whether this project is still economically sound, with the Federal funding, and he mentioned that there are some other quos i_uns that will need answering, particularly concerning the cash flow of the job which is important because the project is being spread over a number of years rather than the anticipated one-year construction program. If it still appears advisable to go ahead, the City Engineer will ask Council , at next week' s meeting , to authorize the bond for the project . Thele will he a report 7ade t Council at next 1'ednesday ' s meeting. If all goes well , then O' Brien & (,ore will be asked to complete the construction documents for site grading plan and the project would hopefully he underway sometime in August . 9SZ • • 257 -5- July 3, 1979 I' Green Street Ramp Rep air and Deck Sealing City Engineer Cox reported that the Green Street Ramp project contract had just recently been signed. The contractor will move • in and begin work on Monday, July 9th. The contractor anticipates that he will be working about three weeks , or more, on the Project before the garage will have to be closed down. Engineer Cox said he would know more about the timetable when he meets with the contractor. At present it appears that the garage will not have to be closed until the end of July. • Discussion was held on trying to work around the City ' s sidewalk i sales so that the timetable could be juggled if need be to keep the garage open during the sidewalk sales when it is a very busy weekend downtown. Engineer Cox said he would certainly try- to work around • the August 3rd and 4th dates . He said that the garage will he closed for about two weeks . J. Andrew Lange, Inc. - Bill of $6, 735 (0 By CommAilan: Seconded by Comm. Ewanicki O RESOLVED, That a bill from J. Andrew Lange, Inc. for two submersible • ri pumps which will be installed at the Stewart Park duck pond, be . Q approved in the amount of $6, 735 . 00. Carried Unanimously Q Cass Park Lighting - Bills By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the following two bills in connection with the Cass Park ballfields lighting, be approved: NYSE&G - hardware at $224. 23 Cayuga Electric Supply Co. • electrical equipment at $425 . 86 Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE_COMMITTEE : East Clinton Street Bridge_ By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the Common Council be requested to establish a capital fund for the improvement of the East Clinton Street Bridge over Six Mile Creek in the amount of $12, 000. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Agreement with Modjeski & Masters - Professional Services By Comm. Allan: Seconded by i'"ti Ewanicki RESOLVED, That contingent on the above action by the Cuiou Council. , the 1i rintrndent be authorized to enter into an aHrcement with ilodjc & Masters for professional services for the design of the rehabilitation of the Fast Clinton Street Bridge over Six Mile Creek ; the terms of the agreement to be materially the same as covered in the June 11 , 1979 letter from '?odjeski_ & Tasters to the Superintendent . • • Carried Unanimously FINANCE, ACCOUNTS & CAPITAL IMPROVEMENT COMMI l i t:E : Audit By Comm. Cleveland: Seconded by Comm. Ewanicki t:ESOLVFD, That hills audited and ,:approved by the Finance Committee, as 1 i !,red on Al)Stc ',ct ::o. 12 of I Le Cc-,,l•nil. Fluid ;accolantS of the Department of Public \lcorks , and on AL: t ra .t No . 12 of the 1.4ater and Sewer Division , be apprt•rod for pa ent . IT TS FURTHER RESOLVED, TPa: bills receivable be approved md ordered rend ! , d. C c ri I'nan i n:;>us 1v 258 -6- July 3 , l97`1 !'ti', I isWorks Department Roster Its Comm. Cleveland : Seconded by Comm. Fwanicki RI:SO!.FElt , That the Superintendent he authori _ed to prepare specifica- tions for and to request the creation of the positions of Office `!anager and Transit System Supervisor in the roster of the Public Works Department , and to take such actions with the Civil Service Commission and the Common Council as may he nc,_essary to hay the positions approved. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously \— ADJOURNMENT : On a motion the meeting was adiourned at 4 : 56 p.m. 0-• Pj,41014-/- .4"-://7/ oset)h A. Rundle , City Clerk Award- J. C nley , r ayor • • • • BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 27, 1979 11344 Norse Chain Co. G2122 58.27 11345 Dori Lucente F2144 10.92 G2122 10.92 11346 Vincent Franciamone F2144 7.90 G2122 7.90 11347 Ralph Brown F2144 293.05 11348 City of Ithaca-Capital Fund F2801 1,653.63 11349 Michael Pichel G2122 36.06 11350 Gertrude C. Gray G2122 22.80 11351 Everett Fessenden F2142 20.65 11351 Everett Fessenden F2144 73.06 11 352 City of Ithaca-General Fund 62801 62.21 11353 City of Ithaca-General Fund (72801 112.90 11354 City of Ithaca-General Fund 62801 33.87 11355 City of Ithaca-General Fund 62801 55.62 11356 City of Ithaca-General Fund F2650 68.40 11357 City of Ithaca-Capital Fund F2801 11.40 11358 City of Ithaca-Capital Fund F2650 56.60 11359 Cornell University G2120 28,012.30 TOTAL $2,195.61 TOTAL $28,412.85 APP O ED BY FINANCE MITT 1235 Park Enterprises A2012 1,300.00 1232 Thow York State Electric & Gas Corp. 6 50 321.00 1233 Tlev,, York State Electric & Gas Corp. A2560 2.00 1234 IJeP7 York Telephone Company A2560 6.00 TOTAL 1,629.00 r BOARD OF P.'BLIC WORKS PROCEEDINGS C27,- OF ITHACA, NEW YORK Regular ?ieE 4 : 15 P .M. July 11 , 1979 PRESENT : Mayor - Conley Commissioners - (4) - Allan, Ewanicki , Walker, Cleveland ABSENT : Commissioner - (1) - Schickel OTHERS PRESENT: Supt , of Public Works - Dingman Deputy City Clerk - Paolangeli City Controller - Daley ' Asst , to Supt . of Public Works - Dougherty City Attorney - Shapiro Alderman - Bordoni Asst . Supt . of Public Works - Hannan City Engineer - Cox O MINUTES : 'Q By Comm. Ewanicki : Seconded by Comm. Cleveland Q RESOLVED, that the Minutes of the July 3 , 1979 meeting be approved as Q recorded by the City Cleric. Carried Unanimously WATER AND SANITARY SEWER COMMITTEE : Stearn and Wheler Bill By Comm. Allan: Seconded by Comm. Ewanlc i RESOLVED, that a bill from Stearns and Wheler for professional engineering services in connection with the waste water facilities planning (basic services , paragraph 1 . 3 . 12) through June 26 , 1979 , be approved in the amount of $2 , 250. Carried Unanimously Deep Shaft Biological Treatment Plant - Stearns and Wheler By Comm. Allan: Seconded by Comm. Walker RESOLVED, that the contract between the City of Ithaca and Stearns and Wheler "or engineering services in connection with the Deep Shaft Bio: -ical Treatment Plant be amended by the addition of a paragraph w:11ich provides that Stearns and Wheler review contractor ' s requests for payment in connection with the project , and advise the City in writing whether such requests for payment are in accordance with the contract documents , and BE IT FURTHER RESOLVED, that the Mayor and the City Attorney be authorized to execute such amendment . Carried Unanimously BUILDINGS , GROUNDS AND PARKS COMMITTEE : Award of Contract - Parking, Lot D Improvements One bid was received for improvements to Parking Lot "D" as follows : McPherson Builders , Inc . - $52 , 900 The funds available for this project are $25 , 000 . Resolution By Co m. Cleveland: Seconded by Comm. Allan RESOLVED, that the bid from McPherson Builders , Inc . be rejected because it exceeds the available funds , and the City Clerk be directed to return the bid bond. BE IT FURTHER RESOLVED, that the department be authorized to re-bid the project . Carried Unanimously i 260 -2- July 11 , 1979 O' Brien and Gere Bill - Cherry Street Industrial Park By Comm. C�evelanc� �econdea`by Coms?i, Walker RESOLVED, that a bill from O ' Brien and Gere for planning and design services in connection with Cherry Street - Industrial Park be approved in the amount of $6 , 223 . 51 . The bill covers the period through May 19 , 1979 . Carried Unanimously Cortland Paving Bill - Hangar Theater By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, that a final bill from Cortland Paving Company, Inc . for site improvements at the Hangar Theater, be approved in the amount of $12 , 329 . 50 . Carried Unanimously McGuire and Bennett Bill - Repairs to Green Street Parking Ramp By Comm. Cleveland : Seconded by Comm. Ewanicki RESOLVED , that a final bill from McGuire and Bennett in connection with repairs to the Green Street Parking Ramp be approved in the amount of $1 , 710 . Carried Unanimously McGuire and Bennett Bill - Southside Community Center By Comm. Cleveland: Seconded y Comm. Walker RESOLVED, that a bill from McGuire and Bennett for door repairs at the Southside Community Center be approved in the amount of $7 , 029 , and be. referred to the Ithaca Urban Renewal Agency for payment from Community Development funds . Carried Unanimously Koppers Co. Bill - Cass Park Lighting By Comm. Cleveland: Seconded y Comm. Ewanicki RESOLVED, that a bill of Koppers Co . for the cross arms and poles used in connection with Cass Park lighting be approved in the amount of $12 , 586 . 25 . Carried Unanir.-,ously FINANCE, ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Allan RESOLVED , that bills audited and approved by the Finance Committee as listed on Abstract No, 13 of the General Fund accounts of the Department of Public Works , and on Abstract No . 13 of the Water and Sewer Division, be approved for payment . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Ithaca Transit System - Report By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, that the Ithaca Transit Systems Report of Operations for the period April through June , 1979 , be approved and accepted. Carried Unanimously ADJOURNMENT : The meeting was adjourned at 4: 35 P .M. A / Iista I . Paolange i , D(dputy Eldw�ard J . o ey, ay City Clerk BOARD OF P1713I,IC i`IORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 11, 1979 11360 mr, micholas Chacona F2144 $ 1,053.26 11361 Mr. Villiam Lover F2144 148.20 11362 Mr. 17ornan Freeman P2142 12.42 F2144 69.19 11363 '4r. John Lelik F2142 8.50 F2144 42.88 11364 Mr. Glenn Smith F2650 18.60 11365 Morse Chain Co. G2120 $ 175.00 11366 City of Ithaca - Capital Fund 62801 3,302.26 11367 Cite of Ithaca - Capital Fund P2301 875.20 11368 U.S. Regional Plant (72.374 2,241.25 11369 Albanese Plumbing 02122 93.50 11370 Cityof Ithaca- General Fund F2801 165.61 (,2801 165.62 11371 City of Ithaca - General Fund F2650 96.50 11372 Citu of Ithaca-Gen. Fund F8310-6-309 1,243.74 (78110-6-309 1,243.73 11373 City of Ithaca-Gen. Fund P8310-6-309 133.93 (78110-6-309 133.94 13374 City of Ithaca-Gen. Fund F8310-6-309 53.51 G8110-6-309 53.50 11375 City of Ithaca-Gen, Fund F8310-6-309 9.11 G8110-6-309 9.11 11376 City of Ithaca-( en. Fund F831n-6-309 21.89 68110-6-309 21.89 TOTAL $ 3,952.54 TOTAL $ 7,439.80 APPROV D BY FINANCZ COMMITTEE 1236 Citu of Ithaca - Capital Fund A2801 633.71 1237 City of Ithaca - [+later Fund A2801 160.76 1238 Citu of Ithaca - Capital Fund A2801 54.18 1239 City of Ithaca - Capital Fund A2801 61.83 1240 Ella Williamson Estate A1710 82.19 1241 Orson Ledger A1710 41.10 1242 hiss rdna nuke A1.710 20.55 1243 Tot-n of Ithaca A1750 1,300,00 1244 Tompkins Countu Budget & Finances A1750 _1,300,00 TOTAL 3,654x32 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 25, 1979 11377 Bill Manos G2122 25.03 11378 City of Ithaca G2801 184.51 11379 Joseph Ballantyne F2144 155.55 11380 Van Ostrand Pools F2142 92.00 11381 City of Ithaca F2801 946.66 11382 Town of Ithaca G2374 97.13 11383 Town of Ithaca G2374 39.95 11384 Town of Ithaca G2374 39.95 11385 Town of Ithaca G2374 39.95 11386 Town of Ithaca G2374 39.95 11387 Town of Ithaca G2374 39.95 11388 Town of Ithaca G2374 58.88 11389 Dryden Sewer Dist. G2374 383.16 11390 Fred Schwarts F2144 7.50 if it G2122 7.50 11391 Burris Plumbing & Htg. F2144 8.00 it It it G2122 8.00 11392 Donohue-Halverson F2144 18.50 it it G2122 18.50 11393 Hull Htg. & Plumbing F2144 12.00 1+ 1+ If G2122 12.00 11394 Frank Orzino F2144 15.50 11 it G2122 15.50 11395 Glenn Smith F2144 24.50 It 1+ G2122 24.50 11396 Wilson & Sons Plumbing & Htg. F2144 4.00 it 11 if it G2122 4.00 11397 Robert Davis F2144 4.50 It it G2122 4.50 11398 Roger Morusty F2144 9.00 if it G2122 9.00 11399 Van Ostrand Pools F2142 4.00 Total 2353.61 Water 1301.71 Sewer 1051.90 ,___APPjk0,VED BY FINANCE CO TEE 1245 Bette Halton A1710 106.76 261 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. July 25, 1979 Due to a lack of a quorum, no meeting was held. JL (.L . Jo eph A. Rundle ``^^ City Clerk co Q Q Q BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 263 Regular Meeting 4 : 00 P.M. August 8 , 1979 PRESENT : Mayor - Conley Commissioners (4) - Allan, Walker, Schickel , Cleveland ABSENT : Commissioners (2) - MacInnes , Ewanicki OTHERS PRESENT : Supt . of Public Works - Dingman Dep. City Clerk - Paolangeli City Controller - Daley Personnel Administrator - Collins Planner - Evans Asst: City Engineer - Barber City Attorney - Shapiro Asst. to Supt. of Public Works - Dougherty Asst. Supt. of Public Works - Hannan City Engineer - Cox Alderman - Bordoni co Chin. Planning Board - Stein MINUTES: Q By Comm. Walker : Seconded by Comm. Schickel RESOLVED, That the Minutes of the July 11 , 1979 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS: Public Hearing Sidewalk Repair Resolution to Open Public Hearing By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Public Hearing of persons who have been ordered to repair their defective sidewalks be opened. Carried Unanimously Mr. Craig Schaufler, 103 College Avenue, addressed the hearing concerning his sidewalk, regarding which he has received a first notice . He claims there are extraordinary causes for the sidewalk breakup : constant repair of a guardrail by the city work crew, snowplows going down Mitchell Street piling ice and snow against the guardrail and sidewalk which in turn pushes beneath a retaining wall on his property, causing it to encroach over the sidewalk. Mr. Schaufler suggested a couple of solutions : giving the city right-of- way for the guardrail to be placed outside the sidewalk, or the city assuming responsibility for repairing the sidewalk broken as -a result of its work crews and plows . He circulated pictures of the sidewalk, guard- rail and retaining wall. Discussion followed on the floor. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, the matter of the sidewalk repairs , guardrail and retaining wall be referred to the Department of Public Works staff who will inspect the property and meet with Mr. Schaufler in an attempt to arrive at a solution or compromise for the repairs to be made. Carried Unanimously Resolution to Close Public Hearing By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED , That the Public Hearing of persons who have been ordered to repair their defective sidewalks be closed. Carried Unan:imoizsly PETITIONS & HEARINGS OF PERSONS BEFORE BOARD : Contract for Concession at Stewart & Cass Parks Lou Cataldo addressed the Board and inquired about the contracts for Cass and Stewart Parks . He informed them of contingencies imposed by the Board 1 264 -2- August 8 , 1979 in granting the extension of the Stewart Park Concession. He also stated that Mr. Shapiro had informed him that the contract had not included Cass Park for 1980 . Amendment to Contract By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the contract of the City of Ithaca with Lou Cataldo be extended as originally written for two years (1979 and 1980) rather than one year (1979) , and requires submission of a financial statement at the end of 1979. This contract also includes Cass Park. "" Discussion followed on the floor. Mayor Conley suggested a meeting of the representatives of the Softball Association, Mr. Cataldo and the Board. Amendment to Resolution By Comm. c is el : Seconded by Comm. Allan RESOLVED, That the contract between the City of Ithaca and Lou Cataldo include a stipulation that Mr. Cataldo have the concession in Stewart and Cass Parks , with the exception of the southwest side of Route 89 which is operated by the Softball Association, or subject to mutual agree- ment between parties . Carried Unanimously Parking Situation in Downtown Ithaca Stuart Lewis , 120 E. State Street, representing the D. I.B.A. , accompanied by Joseph Gasentini and Joanna Bard, addressed the Board concerning the parking situation in downtown Ithaca. He requested the eventual removal of parking meters , free parking for two hours , and increased fines for violators not moving their cars after the initial two hours free parking. The Association would also like the same two-hour free parking under the - ramp until construction begins on the Center Ithaca project. Mayor Conley informed Mr. Lewis that he had that afternoon met with Comm Cleveland, Chief of Police Herson and Officer Norman to discuss alterna- tives to the Courtesy Parking program. He stated he would set up a meets:, with all persons involved the week of August 13th. He will also have figures for revenues involved. Mr. Lewis indicated he would also like copies of revenue figures . Resolution By Comm. chickel : Seconded by Comm. Walker RESOLVED, That the matter of parking in downtown Ithaca be referred to the Parking, Traffic and Transit Committee for study and that this committee, . if. possible , comeback with a- recommendation for the next Board meeting. Carried Unanimously One-way Street Problem Stuart Lewis , 120 E. State Street , referred to the resolution referred by the Council to the Board of Public Works in regard to a study of changing the traffic pattern on Aurora and Cayuga Streets to two-way operation, asking that the Board give the resolution careful consideration before initiating another study. Maintenance on the Commons Stuart Lewis , 120 E. State Street , complimented the Department of Public-" Works on the excellent manner in which they handle the maintenance of the Commons . PARKING, TRAFFIC AND TRANSIT COMMITTEE : Free Bus Service By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Transit Division be authorized to offer free bus service on all of the routes of the Ithaca Transit System on Thursday, August 30 , Friday, August 31 and Saturday, September 1 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously 265 - 3- August 8 , 1979 Jack Dougherty will meet with Mr. Lewis regarding the inclusion of the Ithaca Transit System promotion in the merchant ' s newspaper ads . The Board adjourned into Executive Session at 5 : 03 p.m. The Board reconvened in Regular Session at 6 : 15 p.m. PERSONNEL : Appointments Supt. Dingman requested the approval of the Board for the following appointments : By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Board approves the appointment of Jeffrey Sweet a truck driver in the Construction and Maintenance Division at $3. 95 per hour, effective August 13, 1979 . Carried Unanimously (.0 By Comm. Schickel : Seconded by Comm. Allan O RESOLVED, That the Board approves the appointment of Jeffrey Hamilton and George Cook laborers in the Construction and Maintenance Division at $3. 40 per hour, effective August 13, 1979 . Q Carried Unanimously Q Q Promotions Supt . Dingman requested the approval of the Board for the following promotion: By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Board approves the promotion of Charles Rivers a maintainer in the Construction and Maintenance Division at $4. 44 per hour, effective August 13, 1979 . Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE : Bids for Front-end Loader Comm. Allan reported that bids were received on Monday, July 23, 1979 , for furnishing a 1-1/2 yd. -2 yd. front-end loader as shown on the canvass sheet. Resolution By Comm. Allan: Seconded by. Comm. Walker RESOLVED, That the contract for furnishing one 1-1/2 yd. Clark/Michigan front-end loader, Model 35c, in accordance with the specification of July 6, 1979 , be awarded to Gateway Equipment Corporation for their low bid of $32 , 531. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bill for Professional Engineering Services By Comm. Allan : Seconded by Comm. Cleveland RESOLVED, That a bill from Stearns & Wheler for professional egnineering services in connection with the Deep Shaft Biological Treatment Pilot Plant through July 16 , 1979 , be approved in the amount of $614. 85 . Carried Unanimously Bill for Professional Engineering Services By Comm. Allan: Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for professional engineering services relative to Wastewater Facilities Planning (basic services) through July 16 , 1979 , be approved in the amount of $3,650 . Carried Unanimously Reduction of Bill for Water and Sewer Services By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That the sewer portion of the bill of Southern Oil Company of New York , Inc. (Rotary) at 303 Elmira Raod, for water and sewer services , April 1st to July lst , 1979 , be reduced to $55. 53 to account for the fact that approximately $104. 60 of the original bill represented water that did not enter the sewer system. Carried Unanimously i 266 -4- August 8, 1979 Emergency Order for Pump By Comm. Allan: Seconded by Comm. Walker WHEREAS , the existing pumps in the main pump station of the Sewage Treat- ment Plant have been malfunctioning and causing extreme difficulty in maintaining satisfactory pumping services , and WHEREAS, several pump manufacturers were requested to make proposals for the replacement of Pump #2 , and WHEREAS, only Worthington Pump Corp. responded to the request for quotes ,,,,�n( WHEREAS, a normal delivery for this type of equipment is 16 to 18 weeks , while Worthington Pump Corporation could deliver on an immediate order on a 4 to 6 week basis , and WHEREAS, a complete breakdown in the main pumping system would require the bypassing of untreated sewage during a warm season of the year; RESOLVED, That this Board declare that an emergency exists and authorize the Department to place an order with Worthington Pump Corporation for the replacement of Pump #2 at the main pump station in the amount of $11,918 without the formality of bidding. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Easement with NYSE&G By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That the Superintendent be authorized to execute an easement with the New York State Electric and Gas Company providing for a right- of-way for electric service to the Deep Shaft Treatment Plant over City owned land in control of the Sewer Division. The easement , when executed, should contain a provision that when the City no longer requires electric service , the easement be terminated. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Bill for Architectural .:Services: . By Comm. Walker: Seconded -by Comm. Allan RESOLVED, Thai a bill 'of Anton J. Egner & Associates for architectural services in connection with the Peripheral Streets , Phase II , through June 30 , 1979 , be approved in the amount of $9 ,680 . 55 . Carried Unanimously Pa ment for Construction Services By Comm. Walker: Seconded by Comm. Allan RESOLVED, That payment No. 4 of the V. Giordano Construction & Supply Corporation for construction services in connection with the Peripheral Streets , Phase II, be approved in the amount of $36 , 822 . 63. Carried Unanimously BRIDGES CREEKS AND STORM DRAINAGE COMMITTEE : Close-out of Capital Account By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to close out Capital Account #H890-69 - 1976 Flood Control and return the money in the account to the Water Fund surplus . Carried Unanimously PUBLIC BUILDINGS, GROUNDS, AND PARKS COMMITTEE: Repair of 'Defective Sidewalks By Comm. Schickel : Seconded by Comm. Walker s WHEREAS, a public hearing as required by the City Charter has been helu on this 8th day of August 1979 , to afford property owners an opportunity to show cause why they have not complied with a final notice to have their sidewalks repaired, and WHEREAS, 13 property owners served with final notice have failed to comply; -5- August 8 , 1979 NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to cause the repair of said sidewalks as reported to the Board and as shown on the attached list , and upon completion of such repair , certify the cost thereof to this Board for levy against the respective properties as provided by the City Charter. Carried Unanimously Bill for Sidewalk Replacement By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That a bill of .Paolangeli Construction Company for sidewalk replacement through August 3, 1979 , be approved in the amount of $11 ,053. 51. Carried Unanimously Bids for Cherry Street Site Preparation By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the Superintendent be authorized to receive bids for Contract No. 1, Site Preparation, for the Cherry Street Industrial Park. Carried Unanimously Repairs to the Green Street Ram Co By Comm. Schickel : Seconded by Comm. Allan ® RESOLVED, That a payment request of Raymond Kelley, Inc. for repairs to the Green Street Ramp be approved in the amount of $68 , 742 . Carried Unanimously Q Q Pa' ment for Engineering Services Q By Comm. Schickel : Seconded y Comm. Walker RESOLVED, That a payment request of O'Brien & Gere Engineer, Inc. for engineering services in connection with the Cherry Street Industrial Park through July 31 , 1979 be approved in the amount of $10 , 303. 40 . Carried Unanimously Bill for Architectural Services By Comm. Schickel : Second-e by Comm. Cleveland RESOLVED, That a bill of R. A. Boehlecke , Jr. , for architectural services in connection with the Southside Center Improvement Project be approved ' in the amount of $130 . Carried Unanimously Bill for Architectural Services By- Comm. Schickel : econde by Comm. Walker RESOLVED, That a bill of R. A. Boehlecke, Jr. , for architectural services in connection with improvements in the G. I .A. C. building be approved in the amount of $482 . Carried Unanimously Bid for Parkin Lot "D" Im rovements Comm. Schickel reported that one bid was received on the re-bid for improvements to Parking Lot "D" from McPherson Builders , Inc. , in the amount of $46 ,635. Available funds for this project are $25 ,000 . Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the bid of August 6th , from McPherson Builders , Inc. , for Improvements to Parking Lot "D" be rejected and the Clerk be directed to return the bid bond. Carried Unanimously Bill for Lighting in Cass Park By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the bill from Cayuga Electric for materials for lighting in Cass Park, in the amount of $5 ,127. 35 , be approved. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : Bill for Replacement o Trees By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That a bill of Bradley Landscaping Service for three replace- ment trees on the Elmira Road project be approved in the amount of $868. 99. 268 -6- August 8, 1979 Discussion followed on the floor. City Engineer Cox will discuss with the City Attorney the possibility of property owners being responsible for protecting trees. A vote on the resolution resulted as follows : Carried Unanimously FINANCE ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committees as listed on Abstracts Nos. 14 and 15 of the General Fund accounts of the Department of Public Works , and on Abstract Nos . 14 and 15 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Bill from Donald Spanier Associates By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That a bill from Donald Spanier Associates for services rendered in connection with the Productivity Project through July 12 , 1979 be approved in the amount of $4 , 575 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PARKTNG, TRAFFIC AND TRANSIT COMMITTEE : Amendment 'to Equipment List By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the Common Council amend the equipment list of the Transit Division with the addition of one General Electric Century II mobile radio to be installed in the city bus system. IT IS FURTHER RESOLVED, That Common Council approve the transfer of $640 from Transit Account A5630-440 (Insurance) to Account A5630-250 (Other Equipment) for this purpose. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously One-way Traffic on Aurora and Cayuga Streets Comm. Cleveland reported that at its regular meeting on July 11th, the following resolution was passed by the Common Council with rqNC)ect to one-way traffic on Aurora and Cayuga Streets : "NOW, THEREFORE , BE IT RESOLVED, That upon recommendation of the Planning and Development Committee , this Common Council does direct the Board of Public Works to perform a study of changing the traffic pattern on Aurora and Cayuga Streets to two-way operation and that this study should include the effects on parking in the CBD which would result from such a change. " Resolution By, Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That the directive of the Common Council be referred to the Parking and Traffic Committee . Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 6 : 50 p .m. Callista Paolangeli , eputy City Cler E war d J Conley;/11�ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE AUGUST 8, 1979 11400 Mr. Charles A. Eldridge G2122 33.81 11401 Co-op Consumers Inc. F2144 7.50 11401 Co-op Consumers Inc. G2122 7.50 11402 Kimble Plumbing & Heating Inc. F2144 104.21 11403 Village of Groton F2378 159.43 11404 Mrs. Nicholas Bawlf F2144 189.30 11405 Ms. Susan H. Loveall F2144 194.20 11406 Mr. Orson Ledger F2144 95.44 11407 City of Ithaca F28O1 56.08 11408 Ms. Dorothy Chick F2144 378.79 11409 M.S. Harris Const. Co. F2144 1208.80 11410 City of Ithaca G28O1 31.37 11411 City of Ithaca G2801 33.51 11412 City of Ithaca F28O1 563.12 11413 City of Ithaca F2801 920.36 11414 City of Ithaca F28O1 161.48 11415 Mr. L. Van Ostrand F2142 100.00 11416 City of Ithaca F8310-6-309 1080.31 11416 City of Ithaca G8110-6-309 1080.30 11417 City of Ithaca F831O-6-309 138.03 11417 City of Ithaca G8110-6-309 138.04 11418 City of Ithaca F8310-6-309 74.88 11418 City of Ithaca G8110-6-309 74.87 11419 City of Ithaca F831O-6-309 8.84 11419 City of Ithaca G811O-6-309 8.85 11420 City of Ithaca F8310-6-309 8.87 11420 City of Ithaca G8110-6-309 8.86 TOTAL $6866.75 Water 5449.64 Sewer 1417.11 APPROV D BY FINANCE COMMITTEE 269 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 22 , 1979 PRESENT: Mayor - Conley Commissioners (4) - MacInnes , Walker, Schickel , Cleveland ABSENT: Commissioners (2) - Allan, Ewanicki OTHERS PRESENT: Suet . of Public Works - Dingman Dept . Clerk - Paolangeli City Controller - Daley Alderman - Bordoni Asst. to Superintendent - Dougherty (.0 Asst. Supt . of Public Works - Hannan ® City Engineer - Cox Exec. Dir. Chamber of Commerce - Jordan T-1 Donald Culligan Q William Shaw QMINUTES: By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Minutes of the August 8, 1979 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS: Mayor Conley announced that John MacInnes , newly appointed member of the Board of Public Works , will be serving as chairman of the Bridges , Creeks and Storm Drainage Committee , vice chairman of the Public Buildings , Public Grounds and Parks Committee , and as third member of the Water and Sanitary Sewers,-.Committee. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Cayuga Sertoma Club Jeff Wright , representative of the Cayuga Sertoma Club , addressed the Board regarding a bill received by the club from the City , in the amount of $801. 00, for the services of two city employees who worked at the soft- ball tournament. Mr. Wright explained that the club had entered into an arrangement with the city- for two workers at the rate of $50 . 00 per person; however, three days before the tournament the club was notified that the arrangement would not be acceptable because of Workman' s Compensation. Therefore, they asked to be billed through the city. In view- of the fact that the club is a non-profit organization and turn the money earned back over to the city , Mr. Wright asked that the amount of bill in excess of the $100 be waived. Tompkins County Chamber of Commerce Ralph Jordan, Exec. Director o , the Tompkins County Chamber of Commerce , addressed the Board, supporting the plea made by Mr. Wright of the Sertoma Club. He very strongly recommended some city policy be originated by the Board concerning hours , use of city equipment, and the type of support and assistance the community can expect. He urged the Board to look very seriously at what the city' s potential for the future will be. PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Comm. Schickel reported that there was in the audit , receivables , a bill of the City of Ithaaca, #1248 , to the Sertoma Club for services at Cass Park in connection with a baseball tournament held August 4 and S . The bill was for $801 . 51 , and was entirely for labor charges and administra- tion overhead. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED) That the bill receivable #1248 in the audit be voided and the department be directed to issue a new bill to the Sertoma Club for labor 270 - 2- August 22 , 1979 services in connection with a baseball tournament held August 4 and 5, in the amount of $100 . 00 . Carried Unanimously i,,-a.yor Conley also voted Aye to the resolution. Comm. Schickel reported that his committee had already discussed the problem, and leaned toward providing services for a fixed fee . Mr. Jordan suggested there may be a difference in charges of local teams requiring services and outside events coming in. Mayor Conley commented that perhaps the Board should take Mr. Jordan' s advice and sit down and discuss the problem of competition in the bids for events to come to the city. Tow-awl Complaints Elizabeth astasi , University Park Apartments , C102 ; and Shaunna Classen, 617 W. Court Street, addressed the Board concerning their cars being towed from an unmetered area of Oak Avenue where there were no signs posted concerning parking. Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the two complaints regarding towed-away cars be referred to the Parking and Traffic Committee. Carried Unanimously APPOINTMENTS : Supt. Dingman requested the Board' s approval of the following appointments : Donald L. Parker Kesolutlon By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That Donald L. Parker be appointed an Auto Mechanic in the Construction and Maintenance Division at $4. 42 per hour, effective Augusta .. 27, 1979. Carried Unanimously Sally Carpenter Supt. Dingman reported that at a meeting on July 3 the Board authorized the preparation of specifications for and requested the creation of the position of Office Manager in the roster of the Public Works Department . It further authorized the Superintendent to take such actions as are necessary with the Civil Service Commission and the Common Council to have the position filled. At its regular meeting on August 1 the Common Council created the position of Office Manager in the Department of Public Works with the provision that when the position was filled, the position of Principal Account Clerk in the Construction and Maintenance Division would be eliminated, and that the salary established for the position would be in compliance with the CSEA Administrative labor contract and the Personnel Manual , and that the salary so established would be subsequently approved by the Budget and Administra- tion Committee of the Common Council . Resolution By Comm, chickel : Seconded by Comm. Cleveland R.ESOLVED; . That effective September 2 , 1979, the position of Office Manage- (-40 .hrs..) be added to the roster of the Construction and Maintenance Division of the Department of Public Works , and the position of Principal Account Clerk (3S hrs . ) be eliminated from the roster of the Construction and Maintenance Division of the Department of Public Works . IT IS FURTHER RESOLVED, That effective September 2 , 1979 , Sally Carpenter be provisionally appointed to the position of Office Manager at an annual salary of $15, 026 , or such salary as the Budget and Administration Committee may determine , and that the Civil Service Commission be requested to hold a non-competitive examination for the position. Carried Unanimously 271 - 3- August 22 , 1979 WATER AND SANITARY SEWERS COMMITTEE : Water Fund Summary Comm. Schickel asked Supt. Dingman for comments regarding the redistribu- tion of the items in the water-sewer funds . Mr. Dingman reported that work has been done on the matter, things are not as bad as when originally put into the budget this year, and there are sufficient funds to get through the year; however, more may be spent in 1979 than collected. No action was taken on the matter. Wastewater Facilities Planning Surveys By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That a bill from Stearns & Wheler for professional engineering services in connection with the Wastewater Facilities Planning surveys be approved in the amount of $1 ,125. Carried Unanimously Deep Shaft Biological Treatment Plant (L) By Comm. Schickel : Seconded by Comm. Walker O RESOLVED, That a bill from Stearns & Wheler for professional services in connection with the Deep Shaft Biological Treatment Plant for the month Q of June 1979 be approved in the amount of $1 ,472. 06. 'Q Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Sewer System Evaluation Survey Comm. Schickel reported that on December 27 , 1978 the Board of Public Works approved and adopted the infiltration/inflow analysis prepared by Stearns & Wheler in connection with the Wastewater Facilities Planning, and at that time the Board requested the Common Council to authorize an application for a sewer system evaluation survey (as recommended by the approved infiltration/inflow analysis report) as an amendment to the existing Wastewater Facilities Planning Grant , and the Board also authorized the Superintendent to take such actions as are necessary to implement these actions . On January 17 , 1979 the Common Council authorized the application for the Sewer System Evaluation Survey as an amendment to the existing Wastewater Facilities Planning Grant , and authorized the Superintendent to take such actions as were necessary to implement the survey. On March 7 , 1979 the Superintendent formally applied for a grant amendment increase in the amount of $865 , 500 , based on a total project cost of $1 , 157, 000. Under date of August 16 , 1979 the U. S. Environmental Protection Agency- has increased the federal grant for the .facilities planning from $287 ,083 to $1 , 152 , 583, based on eligible costs for the entire project of $1 , 536, 778. The amendment establishes a new payment schedule setting forth the amounts which must not be exceeded for various dates through the final payment scheduled for July 1982 . As a special condition the following was added: The Grantee is required to incorporate into its procurement procedures the EPA Policy for Increased Use of Minority Consultants and Construction Contractors (Federal Register Vol . 43, No. 248 dated December 26 , 1978 , pages 60220-60224) and the EPA Region II Guidance and Procedures for Compliance with Minority Business Enterprise Requirements (Region II Plan) . Within 60 days after grant award, the Grantee shall submit to EPA a plan in conformance with the Region II Plan. No sub-agreements may be awarded until the plan has been submitted to and approved by EPA. The above stated policy is applicable to invitations for bids br requests for proposals issued by grantees "and procurement of sub-agreements initiated on or after February 12 1979 . Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the Superintendent be authorized to accept the grant amendment and direct Stearns & Wheler to proceed with the work of the Sewer System Evaluation Survey. Carried Unanimously 272 -4- August 22 , 1979 HIGHWAYS, STREET LIGHTING & REFUSE COMMITTEE : CETA Project Comm. Walker reported that the City of Ithaca, Department of Public Works , has ?-,,--en named the project operator for a CETA project starting August 20 and ending November 3, 1979 . This project provides $14 , 770 for labor, equipment and materials . The project consists of trimming roadside brush in the City of Ithaca. The city has hired eight CETA laborers and one CETA foreman. The project was begun on August 20 and is being managed for the department by Parks Supervisor Lynch. Bids for Rebuilding of a Power Grader By Comm. Walker: Seconded by Comm. MacInnes RESOLVED, That the department be authorized to receive bids for the rebuilding of a power grader , equipment #70 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS & PARKS COMMITTEE: Concession at Stewart Park Comm. Schickel reported that Mr. Louis Cataldo, the concessionaire at Stewart Park, has requested that he be permitted to reserve a space approximately 30 x 30 ft. on the west side of the concession building at Stewart Park so that he may use not less than three of the city' s picnic benches and provide waitress service. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That this request from Mr. Cataldo, for terrace space and the use of picnic benches in Stewart Park, be referred to the Buildings and Grounds Committee for recommendation. Carried Unanimously Bids for Site Preparation at Cherry Street Industrial Park Comm. Schickel reported that bids were received tor site preparation at Cherry Street I-ndustrial Park. Bids have been reviewed by the Engineering Division and by O'Brien & Gere, the project engineers for the site . Resolution By .Comm. - Schickel : Seconded by Comm. Walker RESOLVED, That the contract for the site preparation at Cherry Street Industrial Park, in accordance with the plans and specifications prepared by O'Brien & Gere under date of August 1979 , be awarded to Chemung Contracting Corp. for their bid of $228,410 , subject to approval of Farmers Home Administration. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Authorization To Offer Two Contracts at GIAC By Comm. Schickel :. Seconded by Comm. Cleveland RESOLVED, That theEnginee.ri.ng Division be authorized to offer for bid two contracts at the GIAC to be built with Urban Renewal/Community Development Funds , i . e. , masonry , exterior painting. Carried Unanimously Change Order #1- -Raymond E. Kelley By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That Change Order #1 in the contract of Raymond E. Kelley for maintenance work at the Green Street parking garage , be approved as follows : 1. Repair curbs on west ramp , install steel armour plating to same, and coat with waterproofing material L. S. $ 7 , 275 2 . Spot repairs to worn areas on membrane surface of lower deck. L. S. 3,425 273 -5- August 22, 1979 3. Additional concrete work required to install precast concrete panels to out-of-plumb structural column near Rothschild' s . L. S. $ 23560 4 . Cut out and patch concrete spall areas on roadway surfaces of helix. (Time and material) 33675 S. Apply a two-coat deck sealer to helix L.S. 4 , 360 21 , 295 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bill from Hancock Building Products - Doors and Hardware By Comm.. Schickel : Seconded by Comm. Cleveland RESOLVED, That a bill from Hancock Building Products for doors and Co hardware for the utility building being built in connection with the Cass ® Park ballfield lighting , be approved in the amount of $265 . 00 . Carried Unanimously Bill from Hancock Building Products - Miscellaneous Hardware Q By Comm. Schickel_ Seconded by Comm. Walker Q RESOLVED, That a bill from Hancock Building Products for miscellaneous hardware for the Utility building being built in connection with the Cass Park ballfield lighting, be approved in the amount of $19 . 85 . Carried Unanimously Bill from Gene Wilcox Building Specialties By Comm. Schickel :^ Seconded by Comm. Walker RESOLVED, That a bill from Gene Wilcox Building Specialties for toilet partitions for the utility building being built in connection with the Cass Park ballfield lighting, be approved in the amount of $620 . Carried Unanimously Bill from Donohue-Halverson By Comm. Schickel : Secon ed by Comm. Walker RESOLVED, That a bill from Donohue-Halverson for plumbing fixtures for the utility building being built in connection with the Cass Park ballfield lighting, be approved in the amount of $2 , 705 . 65 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENT COMMITTEE : Authorization To Attend NY Energy Audit Seminary By Comm. Walker: Seconded by Comm. Schickel RESOLVED , That the department be authorized to send three employees to participate in the NY Energy Audit Seminary to be held on September 25 , 26 in Binghamton. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 16 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Repairs to Green Street Parkin Ramp Comm. Walker requested that the City Attorney be asked to reply to Mr. Culligan concerning repairs to the Green Street Parking Ramp . Discussion followed on the floor. Handicapped Parking Spaces Mayor Conley asked for the current status of handicapped parking spaces . We are continually issuing permits with no designated parking spaces . 1 274 -6- August 22 , 1979 City Engineer Cox reported that there have been two places designated in the Seneca Street garage , and they will be available on September 15 , 1979 . Discussion followed on the floor. The Clerk' s Office was directed to notify people with handicapped permits that spaces will be available on that date. ADJOURNMENT : On a iaotion the meeting adjourned at 5 : 45 p.m. 6 Callista Paolangeli , p. Cler war J Conley , Mayor WATER FUND) SurZIARY OF REVENUES AND EXPENDITURES \ YEAR ENDED DECEMBER 31, 1976 REVENUES Water Sales $625,883.71 VL $ Water Service Charges to Public 29,546.72 £ AUG 131979 Water Service For Other Governments 59,737.53 - CITY CtERK'S OFFICE Interest and Penalties on Water Rents 8,963.09 Use of Money and Property 8,079.70 Ithaca,N.y. Sales of Property and Compensation for Loss 14,946.04 /�.. Miscellaneous 2,919.52 Inter-Fund Revenues 203,688.51 ^' 1 Total Revenues $953,764.82 EXPENDITURES General Government Support $ 16,360.48 Home and Community Services 571,474.48 Employee Benefits 98,869.95 Inter-Fund Transfers 60,000.00 Debt Service 57,762.00 Total Expenditures 804,466.91 Excess of Revenues over Expenditures $149,297.91 YEAR ENDED DECEMBER 31, 1977 REVENUES Water Sales $660,145.96 Water Service Charges to Public 33,537.01 Water Service for Other Governments e 8,886.44 Interest and Penalties on Water Rents 8,353.75 Use of Money and Property 12,262.29 Sales of Property and Compensation for Loss 32,533.09 Miscellaneous 5,847.75 Inter-Fund Revenues 1,000.00 Total Revenues $762,566.29 EXPENDITURES General Government Support $ 13,982.17 Home and Community Services 522,524.35. Employee Benefits 102,714.11 Inter-Fund Transfers 6,000.00 Debt Service 61,295.25 Total Expenditures 706,515.88 Excess of Revenues over Expenditures $ 56,050.41 YEAR ENDED DECEMBER 31, 1978 "REVENUES Water Sales $601,838.53 Water Service Charges to Public 15,172.84 Water Service for Other Governments 7,201.10 Interest & Penalties on Water Rents 9,488.26 Use of Money and Property 8,292.36 Sales of Property and Compensation for Loss 10,172.58 Miscellaneous 3,462.61 Inter-Fund Revenue 47,162.09 Inter-Fund Transfers 8,283.60 Total Revenues $711,073.97 EXPENDITURES General Government Support $ 53,143.31 Home and Community Services 714,908.11 Employee Benefits " 107,433.51 Inter-Fund Transfers 71,379.52 Total Expenditures 946,864.45 Excess of Expenditures over Revenue $235,790.48 ,A)ARD' 01' PU:3TIC �NOPKS PPOCFPD117(,S AUCUS' 22, 197; 11121 jUatc-,,- P'oral jgtatc?S 1-72122 51 .74 11422 Bible Baptist Cl-urch F2665 19.00 (726(7-)5 1 r .n(? 11423 FinrTer Jrakes Construction P2144 175.63 11424 Citz,, of Ithaca - Capital n Fund P2801 1OH2.21 11425 Citu of Ithaca - Capital Fund (7,2801 2240.PO 1.1426 Kimble Plunl-,ing F, 11 Featina F21-,14 23.00 V2.022 23. 11427 Dor2ollue - Palverson, Inc. F2144 5.010 x21 2 2 5.019 11428 Mr. C,](-,nn Smith P21,14 7-50 (72122 7.50 11429 Mr. Pred Schwartz F2144 4.50 G2122 4.50 .1143J Cornell Universittl (',21217 28012.30 '30363.'3 4 TOTAT, $1316.54 APPROMD J3Y FINANCE C0741-11TTEE 1246 Daniel Kelsev A1710 257.22 1247 Board of Fducation .42350 551.09 1248 Sertoma Clu!) 21277,1) 801.51 1249 Citu of Ithaca - Capital Fujj(7 A:?1?n 1 2 7 2 x 05 1250 Citq of Ithaca - Capital Fund /I 2'n,0 1 145.36 1251 Citu of Ithaca - Capital Pund Al 11 3 01 106.64 TOTAL $2,134.77 �'7 5 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 12 , 1979 PRESENT: Mayor - Conley Commissioners (6) - Allan, Cleveland, Ewanicki , MacInnes , Schickel , Walker a Vice Chairman Schickel chaired the meeting until the arrival of Mayor Conley. OTHERS PRESENT : Supt. of Public Works - Dingman Asst . to Supt. of Public Works - Dougherty Asst. Supt . of Public Works - Hannan City Engineer - Cox Traffic Engineer - Gombas Co Aldermen (2) - Bordoni , Holman ® Mayoral Candidate - Culligan 0 City Clerk - Rundle Q MINUTES: Q By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That the Minutes of the August 22 , 1979 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Glass Recycling Jack Gilroy, Executive Director, Challenge Industries , 402 E. State Street , appeared before the Board requesting that they establish a committee to review or develop a contract specifying Challenge ' s and the City' s obli- gations regarding glass recycling. He also said he hoped a line item could be developed in the 1980 budget for recycling; currently there is no line item in the Board of Public Works Budget. r Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, the request from Jack Gilroy concerning glass recycling be referred to the Highways , Street Lighting and Refuse Committee. Carried Unanimously Prohibition of Alcoholic Beverages in Neighborhood Parks Elva Holman, 141 Pearsall Place , alderman of the SeconcFWard, presented the following resolution passed by the Common Council at its September .5 , 1979 meeting : "BE IT RESOLVED AND ENACTED by the Common Council , That the Board of Public Works is requested to add to its rules and regulations , at its earliest convenience , the following section: #241 . 11 Alcoholic beverages prohibited in public neighborhood parks . No person shall carry, transport , possess , or use any alcoholic beverages within the. confines of any public neighborhood park in the City of Ithaca with the exceptions of Stewart Park and Cass Park, and BE IT FURTHER RESOLVED AND ENACTED, That signs informing the public of the prohibition of transporting, possessing, or using any alcoholic beverages be installed immediately and that the Ithaca Police Department be notified upon the installation of such signs . " Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That the Board of Public Works adds to its rules and regulations Section #241. 11 Alcoholic beverages prohibited in public neighborhood parks . Carried Unanimously i 276 -2- September 12 , 1979 Curb and Gutter project , and Garbage pickup Mr. George Harper, property owner at 103-105-107 Dryden Road, addressed the Board, commenting that for three months following graduation business is nothing. The students start coming back during the last week in August. resulting in it being the biggest week of the year. However , for three years the Board of Public Works commence putting in curbs during that week. He briefly described the work completed by the Department of Public Works and the hours which they were present on the project and summed it up by,-,. saying he feels the Board should do a better job or else put the work up for public bid. Mr. Harper further informed the Board that when the City garbage pickup occurs , the employees leave the garbage pails bottom side up , thus allowing what garbage remains in them to fall on the ground, necessitating the cleaning up of the area. Resolution By Comm. Allan: Seconded by Comm. Walker RESOLVED, That the complaint voiced by George Harper concerning the curb and gutter project and garbage pickup be referred to the Highways , Street Lighting and Refuse Committee for investigation and reply to Mr. Harper. Carried Unanimously Mayor Conley arrived at the meeting at 4 : 22 p.m. PERSONNEL: Salary of Office Manager Supt. Dingman called attention to the action of the Common Council on the appointment of Sally Carpenter to the position of Office Manager. The salary recommended by the Superintendent and approved by the Board was $15 ,026. This was based on expanding the salary that Mrs. Carpenter was earning as a Principal Account Clerk ($12 ,642 for 35 hrs . ) to ($14,448 for 40 hrs . ) . The 40-hour salary was then increased by 4% in recognitio" of the promotion to the new position. The Common Council at its regular meeting on September 5 , 1979 , confirmed Mrs . Carpenter's appointment to the position of Office Manager at a salary of $14 ,115 for a 40-hour week. While an increase in total salary is being paid, the rate per hour now being earned by Mrs . Carpenter is less than that which she earned as a Principal Account Clerk for 35 hours . The hours of employment , the com- plexity of her duties , and her total responsibility in the new position is greater. Because .of the unfairness of this situation it is Mr. Dingman' s intention to ask the Budget & Administration Committee of the Common Council to reconsider its action and raise Mrs . Carpenter' s salary to $15,026 per year as originally requested. Discussion followed on the floor. Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That Supt. Dingman be encouraged to pursue the increase for the position of Office Manager as originally requested. Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE : Bill for Engineering Services By Comm. Allan: Seconded by Comm. Ewanicki _ A RESOLVED, That a bill from Stearns and Wheler for engineering services in connection with the Deep Shaft Biological Treatment Project through July 1979 be approved in the amount of $1 ,031 . 63. Carried Unanimously Water Rates Comm. Allan presented the Superintendent ' s report that the expenses of the Water Division for 1979 projected on the basis of 8 months' experience will be approximately $846 ,000 . The income projected from the same ex- perience will be $725 ,000 . A deficit of approximately $121 ,000 on the year' s operation will use up all of the available cash in the water fund. If, as proposed, the employment in the Water and Sewer Division is further reduced by six persons , the annual savings in the water fund will be 277 -3- September 12 , 1979 approximately $60 ,000 . It is reasonable to assume that the operation of the Water Division after correction for the proposed reduction in employment , will increase approximately 10% in 1979 . This would give a water budget in 1980 of approximately $865 ,000 for which there will be departmental income of approximately $725,000 . The Superintendent , therefore , pro oses that water rates be increased 22% to generate approximately 140 , 000 of new income in 1980 . No increase in sewer rates is contemplated. Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the recommendation of the Superintendent to increase water rates by 22% effective with water bills issued- to zone 3 customers for the period October 1 , 1979 to December 31 , 1979 ; to zone 1 customers for the billing period November 1 , 1979 to January 31, 1980 ; and to zone 2 customers for the billing period December 1 , 1979 to February 28, 1980 , be referred to the Water and Sewer Committee . ® Discussion followed on the floor. T� A vote on the resolution resulted as follows : Q Carried Unanimously NYS Building Officials Conference By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That a request from Claude Colleyacme, Plumbing Inspector, for authorization to travel and attend the meeting of the NYS Building Officials Conference at Ellenville , N.Y, from September 26 through September 28 , 1979 , be approved and forwarded to the Mayor. Carried Unanimously Refund of Penalty Comm. Allan reported that a letter from Mrs . Glock requested refund of the penalty for late payment on her water bill. She alleges late mail delivery. Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the penalty for $4. 28 on the water bill of Marvin D. Glock of 101 Homestead Terrace for the quarter ending August 1 , 1979 , be refunded. Carried Unanimously HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Bid on City Equipment Comm. Ewanicki reported that one bid was received on Monday, September 103, 1979 , for repairs to city equipment #70 , a 1968 Austin-Western Super 300 Power Grader, from Charles J. Blackwell , Inc. in the amount of $111% 312 . 50 . Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the contract for repairs to city equipment # 70 in accordance with specifications dated August 28 , 1979 , be awarded to Charles J. Blackewll , Inc. at the unit prices established in their bid. Carried Unanimously Bids for Street Trees Comm. Ewanicki reported that two bids were received for furnishing street trees for fall planting as follows : Schictel ' s Nursery at $6 106 . 50 American Garden Cole at 5 ,930 . 45 Resolution By Comm. Ewanicki : Seconded by Comm. Walker RESOLVED, That the contract for supplying street trees for fall planting in accordance with the specifications dated August 20 , 1979 , be awarded to American Garden Cole for their low bid of $5 ,930 . 45 . Carried Unanimously I 278 - 4- September 12 , 1979 Bids for Supplying Salt for Ice Control Comm. Ewanicki reported that two bids were received for supplying salt for ice control as follows : - Cargill , Inc. at $16 . 00 per ton plant pick-up ; $19. 85 per ton delivered in Ithaca - International Salt Company at $15 . 50 per ton plant pick-up ; $23. 72 per ton delivered in Ithaca �. When the trucking charge of 28 cents per ton mile is applied to the round trip distance between the supplier' s plant and the City of Ithaca as provided in the specification, the plant delivery price from Cargill for salt picked up at the Cargill mine in Lansing is less than for salt picked up at the International plant in Retsof. Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the contract for supplying salt in accordance with the specification of August 20 , 1979 , be awarded to Cargill , Inc. for the unit price shown in their bid, Carried Unanimously Bill for Construction Services By Comm. Ewanicki : Secon e by Comm. Allan RESOLVED, That payment #5 from Giordano Construction Company for con- struction services in connection with phase 2 of the peripheral streets project be approved in the amount of $46 ,838. 83. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Change Order #11 By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That Change Order #11 in the contract of Giordano Construction Company for phase 2 of the peripheral streets project which provides for seven items of extra work for a net add of $3,410 , be approved. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Payment Request - Mancini & Sons By Comm, Ewanicki : Seconded by Comm. Allan RESOLVED, That the payment request from Mancini $ Sons for Peripheral Streets , Phase II , adjustment of T. G. Miller lot grades to conform to new sidewalks , be approved in the amount of $550 . 00 Carried Unanimously Payment Request - Mancini & Sons By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the payment request from Mancini $ Sons for the com- pletion of work begun in 1978 widening the wrap-around, north portion, be approved in the amount of 11814. 00 . Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE : Bid on Contracts for Masonry and Roof Repairs Comm. Schickel reported that one bid was received on the two contracts for masonry and roof repairs and exterior painting at the GIAC building. The bid was incomplete . Resolution By Comm, Schickel : Seconded by Comm. Allan RESOLVED, That all bids be rejected and the work be re-Lid, returnable September 24 , 1979 . 279 -5- September 12 , 1979 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Concession at Stewart Park By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That Louis Cataldo , concessionaire at the Stewart Park food concession, be authorized to use a space approximately 30 ' x 30 ' on the west side of his concession building at Stewart Park as an outside service area and also authorized to use up to three of the city's picnic benches in this area in connection with his concession. Carried Unanimously Change Order #1 By Comm. Sc is el : Seconded by Comm. Allan RESOLVED, That Change Order #1 in the kitchen renovation contract of Giordano Construction Company at the Southside Community Center, which provides for additional electric work , be approved in the additional O amount of $698. 62. Carried Unanimously. Q Bill for 1979 Sidewalk Project By Comm. Ewanicki : Seconded by Comm. Allan Q RESOLVED, That the final bill from Paolangeli Contractor for the 1979 sidewalk project , be approved in the amount of $7 ,221 . 51. Carried Unanimously Requisition #1 - Giordano Construction Company By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That Requisition #1 from Giordano Construction Company for kitchen renovations at the Southside Community Center, be approved in the amount of $15 , 300 . " Carried Unanimously Bill for Professional Services By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That a bill from Robert A. Boehlecke , Jr. , Architect , for professional services in connection with the GIAC Phase 3 improvements , be approved in the amount of $662 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED; That bills audited and approved by the Finance Committee as listed on Abstract No. 17 of the General Fund accounts of the Depart- ment of Public Works , and on Abstract No. 17 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Bus Maintenance Conference By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That Peter Larson be authorized to attend a Bus Maintenance Conference to be held in Atlantic City on October 9 through October 11 , 1979 . Carried Unanimously PARKING,--TRAFFIC AND TRANSIT COMMITTEE : Tow-away Complaints Comm. Cleveland reported that Elizabeth Natasi and Shaunna Classen appeared at the Board of Public Works meeting of August 22 complaining that their cars had been towed from an unmetered area of Oak Avenue at the request of the Construction and Maintenance Division. Their complaint alleges that no signs were posted concerning the parking. 280 -6- September 12 , 1979 The committee chairman has investigated the complaint at the Construction and Maintenance Division and the Police Department . He was advised by Mr. Dougherty that the street was properly posted for not less than 24 hours preceding the towing. He also was advised by Officer Norman of the Police Department that the officer directing the towing indicated that signs were in place and the area was properly marked when the towing was ordered. Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That the requests of Elizabeth Natasi and Shaunna Classen for a refund of towing charges be denied, and the City Clerk be directed to notify the parties involved of the Board's action. Carried Unanimously Bill for Construction Services By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That a bill from Raymond D. Kelley, Inc. for construction services in connection with the repairs to the Green Street Parking ` Garage through August 1979 be approved in the amount of $51 ,414 . Discussion followed on the floor. A vote on the resolution resulted as follows : � Carried Unanimously Spencer Road Residents ' Meeting Alderman Bordoni reported on the meeting of the previous evening with Spencer Road residents . He commented that one of their questions had been, "why had the 'no right turn on red' sign not been installed where 'E traffic turns from Elmira Road onto Spencer Road?" I Resolution By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That the traffic engineer is directed to erect a "no right turn on red" sign immediately at the intersection where traffic enters Spencer Road from Elmira Road, and continues studying other ways to keep through traffic off Spencer Road. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (5) - Cleveland, Schickel , Walker, MacInnes , Allan Nays (1) - Ewanicki Carried Re-positioning of Power Lines Alderman Bordoni reported that the Spencer Road residents feel that the power lines should cross the land of the commercial sector inasmuch as the service is for their benefit. After discussion it was agreed that if there are further inquiries, concerning the power lines , the persons should be advised that there are maps available showing the plans for relocation. Oil Leakage through Ground Into Backyards Alderman Bordoni reported that residents complain that a business- in the automotive area is pouring oil into underground oi_1 tanks which may, be leaking. It was agreed that the proper body of city government would ask the Department of Environmental Conservation to look at the problem, make a determination and report back. Drainage Area Alderman Bordoni reported on the problem of drainage in the low area between Elmira and Spencer Roads , and also on the poor condition of the railroad bed on the upper side of the road. Discussion followed on the floor. 081 -7- September 12 , 1979 Green Street Parking Ramp Mr. D. Culligan asked if there is basis for a lawsuit against the firm who contracted the Green Street Parking Ramp , or the architect , because of the repairs which. have had to be done . City Attorney Shapiro explained to Mr. Culligan that the question was addressed by both the Common Council and the Board of Public Works . He explained that the major portion of the cost of repairs was due to the exclusion of an option by the city knowingly before the ramp was built. Parking Meters on Linden Avenue Comm. Cleveland commented that he did not feel that the staff, rc�� ;,;. . y;, especially Traffic Engineer Gombas , should be totally at fault gc�u,s, the meters are not on Linden Avenue and College Avenue . The p ki `k, situation is in limbo, courtesy tickets , and are we going to to e ,'b -tf, parking meters in the peripheral areas downtawn? Comm. Clevela d 's;i; � ';, he does not feel that Traffic Engineer Gombas deserves all the larrte4f" O ADJOURNMENT: On a motion the meeting adjourned at S : 47 p.m. LM a a a d e4WLL� s-e h A. R U iid le , City Clerk war J. Con ey, yor ' I'yi , BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 12, 1979 11431 Constance N. Stamas G2122 22.33 11432 Reuben Weiner G2122 21.63 11433 Cornell University F2650 165.28 G2650 165.27 11434 Bryan Nevin-C. Bostwick F2144 7.50 G2122 7.50 11435 Datina Construction F2142 16.16 11436 Tompkins County Hosp. F2650 20.63 G2650 20.62 11437 City of Ithaca G2801 739.86 11438 City of Ithaca G2801 80.09 11439 City of Ithaca G2801 146.77 11440 Gity!'of Ithaca G2801 129.84 11441 Geo. Larsen F2144 251.05 11442 Steven Mensch F2144 320.85 G2122 320.85 11443 P.V. Herron F2144 201.65 11444 Alfred Eddy F2144 58.81 11445 West Seneca St. Corp. F2144 79.90 G2122 79.90 11446 William Pritchard F2144 60.50 G2122 60.50 11447 Leo Guentert F2144 101.65 G2122 101.65 11448 Ithaca City Schools F2378 30.60 G2374 30.60 11449 Hi-Speed Ck Weigher F2144 237.95 11450 Guiliano Lucatelli F2144 22.95 G2122 22.95 11451 S. &. M Corp. F2144 181.90 G2122 181.90 11452 City of Ithaca G2122 103.10 11453 L. VanOstrand F2142 8.00 $1,765.38 $2,235.36 JAPPjZOVED BY FINANCE COMMITTEE 00e 1 14 1252 Tompkins County Trust Co, A2770 133.14 283 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 26, 1979 PRESENT: Commissioners (4) - Allan, Ewanicki , Walker, Schickel ABSENT: Mayor - Conley Commissioners (2) - Cleveland, MacInnes City Attorney - Shapiro Supt. of Public Works - Dingman OTHERS ' RESENT: Asst . ''Supt. of Public Works - Hannan Asst. to Supt. of Public Works - Dougherty Alderman - Bordoni Co City Controller - Daley O Deputy City Clerk - Paolangeli In the absence of Mayor Conley, Comm. Schickel chaired the meeting. Q MINUTES: Q By Comm. Ewanicki : Seconded by Comm. Walker RESOLVED, That the Minutes of the September 12 , 1979 meeting be approved as recorded by the City Clerk . Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Request for funds for truck repair Ward Merrell , Asst. Director, Challenge Industries , addressed the Board with respect to needed repairs or replacement of the floor of the 1977 Ford truck used for glass pickup . Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That this Board request the Common Council to appropriate funds for repair of the Challenge Industry truck used for glass pickup. Carried Unanimously PERSONNEL : Appointment Asst. Supt. Hannan requested approval of the following appointment : By- Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That this Board approves the appointment of Richard C ey <a Laborer in the Construction & Maintenance Division at $3. 40 per effective October 1 , 1979 . Carried Unanimous ; Fill-in Bus Driver By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Common Council be asked to approve the hirin of fill-in bus driver in the Transit Division. Carried Unanimous - WATER AND SANITARY SEWERS COMMITTEE : Sewer System Evaluation Survey By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the amendment to the agreement regarding financing of the Sewer System Evaluation Survey be approved and recommended to the. Common Council . Carried Unanimously Finger Lakes Water Conference By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a request to authorize two employees of the Water and Sewer Division to attend the Finger Lakes Water Conference in Phelps , New York on October 4, be approved. Carried Unanimously 284 -2- September 26 , 1979 Penalty Payment on Water Bill Comm. Allan reported that a letter was received from Nancy McKorsie protesting the penalty payment on water bill #50-1942 for 212 Fallview Terrace . Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the penalty payment attached to water bill #50-1942 be expunged. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : Bids for Truck, Chemical Spreader, Line Painter By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Superintendent be authorized to solicit bids for a one-ton crew cab truck, a chemical spreader and a line painter. Carried Unanimously Disposal of Vehicles By Comm. Ewanicki : Seconded by Comm. Walker RESOLVED, That the Superintendent be authorized to dispose of the following vehicles as junk: Equipment #238 - sedan transferred from Police Dept . in 1978 it #297 - sedan transferred from Police Dept. in 1976 if # 40 - boom truck purchased in 1954 Carried Unanimously Fall Clean-up Week Comm. Ewanicki announced, as a matter of information, that Fall Clean-up Week will begin on October 15 , 1979 . PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE : Sidewalk Repairs Comm. Walker reported that private sidewalks have been repaired by the *. city forces during 1979 in accordance with an .action of the Board of Public Works taken on August 8 , 1979 . Resolution By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5-30 of the City Charter as codified, and a public hearing on said levy be held at the regular meeting of the Board of Public Works on October 10 , 1979 . Carried Unanimously Bids' for Masonr , Roof Repairs and Exterior Painting at GIAC Comm. Wal-k—erreported that bids were received on Monday , September 24 , for masonry and roof repairs and for exterior painting at the Greater Ithaca Activities Center, as follows : Exterior painting 1. Novarr-MacKesey Construction Company - $ 3,627 Alternate No. 1 - $1 ,400 2 . Ampersand, Inc. $293o492 Alternate No. 1 - $1 ,175 Resolution By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the contract for exterior painting at the GIAC building in accordance with the specifications dated September 14 , 1979 , be awarded to Novarr-MacKesey Construction Company for their bid of $3,627, with alternate No. 1 for $1 , 400 , subject to the approval of IURA. Carried Unanimously 285 -3- September 25 , 1979 Masonry and Roof Repairs 1. Novarr-MacKesey Construction Company - $22 ,584 with an additional unit price of $3. 25 per sq. ft. of wall surface. Resolution By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the contract for masonry and roof repairs at the GIAC building in accordance with the specifications dated September 14 , 1979 , be awarded to Novarr-MacKesey Construction Company for their bid of $22 , 584 , subject to approval by IURA. Carried Unanimously Bill from Empire Soils Investigations , Inc. By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That a bill from Empire Soild Investigations , Inc. in connection with work performed for the repair of State and Cayuga Co Streets , be approved in the amount of $115 . O Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Q Au �t Q By Comm. Walker: Seconded by Comm. Allan Q RESOLVED,. That bills audited and approved by the Finance Committee as listed on Abstract No. 18 of the General Fund accounts of the Department of Public Works , and on Abstract No. 18 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That- bills receivable be approved and ordered rendered. Carried Unanimously 1980 Budget Comm. Walker reported that he had received a copy of the Superintendent' s Budget Request for 1980 . Resolution By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the Preliminary 1980 Budget Request be referred to the Finance Committee for review. Carried Unanimously PARKING ' TRAFFIC AND TRANSIT COMMITTEE : Position of Transit Supervisor By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Common Council be requested to create the position of Transit Supervisor in the Transit Division, and establish a salary scale for it. IT IS FURTHER RESOLVED, That the Common Council be requested to approve that the newly created position of Transit Supervisor be designated as Executive for the purpose of union representation. Carried Unanimously NEW BUSINESS : Free Parking for Jurors By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the City will extend the same courtesy parking in the parking ramps as on the meters to jurors whose cars display a juror sticker. Carried Unanimously The City Clerk was directed to notify the county and city court of this action. 286 -4- September 26 , 1979 ADJOURNMENT : On a motion the meeting adjourned at 4 : 35 p.m. Callista Paolangeli , ep. City Clerk Edward J. onley, ayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 26, 1979 11454 Dohohue-Halverson F2144 18.00 G2122 18.00 11455 Larry Hull F2144 4.50 G2122 4.50 11456 Cornell University F2144 7.00 G2122 7.00 11457 Frank Orzino F2144 16.00 G2122 16.00 11458 Fred Schwartz F2144 9.50 G2122 9.50 11459 Richard Weber F2144 11.00 G2122 11.00 11460 Ithaca College G2122 47.27 11461 Louise C. Smith F2144 202.50 11462 City of Ithaca F2801 42.68 11463 City of Ithaca F2801 1332.87 11464 City of Ithaca G2801 881. 20 11465 City of Ithaca F2801 42.51 11466 Paul Warren G2122 39.85 11467 Cornell Chapter Delta Chi G2122 76.70 11468 Stan Scheimberg G2122 21.63 11469 James L. Donk F2144 284.45 11470 Frank Stamp F2144 120.95 11471 City of Ithaca F8316-309 1293.02 68116-309 1293.01 11472 City of Ithaca F8316-309 1245.68 68116-309 1245.67 11473 City of Ithaca F8316-309 127.67 68116-309 127.68 11474 City of Ithaca F8316-309 66.16 G8116-309 66.17 11475 City of Ithaca F8316-309 5.55 G8116-309 5.54 11476 City of Ithaca F8316-309 190.38 68116-309 190.37 11477 City of Ithaca F8316-309 20.96 68116-309 20.96 11478 City of Ithaca F8316-309 133.24 68116-309 133. 23 11479 City of Ithaca F8316-309 12.82 68116-309 12.83 TOTAL 5187.44 TOTAL 4228.11 APPROVED BY FINANCE COMMITTEE E 1253 New York State Electric & Gas A2560 106.00 1254 Water & Sewer Div. A2801 40.50 1255 William Steele A1710 64.07 210.57 287 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. October 10 , 1979 Due to the lack of a quorum, no meeting was held. ose h A. Rundle , City Clerk O TI Q Q Q 289 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. October 24 , 1979 PRESENT: Mayor - Conley Commissioners (S) - Allan, Cleveland, MacInnes , Schickel , Walker ABSENT : Commissioner (1) - Ewanicki OTHERS PRESENT: City Controller - Daley City Attorney - Shapiro City Engineer - Cox Asst. Supt. of Public Works - Hannan o Asst. to Supt. of Public Works - Dougherty Director, Planning $ Development - Van Cort Exec. Secy Civil Service Comm. - Pezdek (� Aldermen - Boothroyd, Bordoni , Slattery, Saccucci , Nichols , Holman 0 MINUTES : Q By Comm. Cleveland: Seconded by Comm. Schickel Q RESOLVED, That the Minutes of the September 26 , 1979 meeting be approved as recorded by the Deputy City Clerk. Q Carried Unanimously SPECIAL ORDER OF BUSINESS: Public Hearing - Sidewalk Assessments Resolution to Open Public Hearing By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That the Public Hearing of persons who have been ordered to repair their defective sidewalks be opened. Carried Unanimously No one appeared to address the Board. Resolution to Close Public Hearing By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Public Hearing of persons who have been ordered to repair their defective sidewalks be closed. Carried Unanimously PETITIONS AND HEARINGS BEFORE THE BOARD : Octopus Intersection Alderman Saccucci addressed the Board, calling attention to the danger of vehicles crossing from Elm Street and Floral Avenue to Cass Park, and recommended that a sign be posted on the corner of Elm Street indi- cating a right-hand turn only at Floral Avenue and the Octopus . Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, the recommendation of Alderman Saccucci for placement of a sign at Floral Avenue and the Octopus be referred to the Parking, Traffic and Transit Committee. Carried Unanimously COMMUNICATIONS: Letter from Albert G. Morgan Mayor Conley acknowledged receipt of a letter from Albert G. Morgan concerning the recommendations of the Spanier Report . Because copies of the letter had been distributed to the Board members , it was decided to deal with it later in the agenda when reviewing the Spanier Report . COMMUNICATIONS FROM THE MAYOR: Bonds for Elmira Road Mayor Conley reported that 9 bids had been received for bonding of the Elmira Road improvements and the city had been able to borrow the money at 6. 6 percent interest rate because of their excellent credit rating. 29® -2- October 243, 1979 IURA Projects on Public Lands Mayor Conley informed the Board that the IURA staff and the Department of Public Works staff are in the process of drawing up a contract to handle bids and supervision of projects on public land which will be funded by Community Development money. Two projects have been approved and bids received. Resolution By Comm. Allan: Seconded by Comm. Walker RESOLVED, That the Board of Public Works goes on record as granting permission for the projects already bid to go forward on public property Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously STAFF REPORTS: Deep haft Proj ect City Engineer Cox informed the Board that Leo Rancourt , Sr. Market Coordinator, Eco-Research, CIL Industries , called to invite all Council and Board members, and members of the press , to a briefing on the:-Deep Shaft Project at 3: 00 p.m. on Tuesday, October 30 , 1979 , at the Ramada Inn. - FINANCE CO?,PIITTEE: Superintendent ' s Recommendations with Respect to Productivity Report, Budget and Staffing for 1980 By Comm. Walker: Secon e y Comm. Allan RESOLVED, That the Superintendent 's "Comments and Recommendations on the Productivity Project" dated, October 24 , 1979 , conducted for the Board of Public Works by Spanier Associates in 1978 and 1979 , be adopted tentatively as the basis for departmental budgeting for 1980 ; ... IT IS FURTHER RESOLVED, That reductions in staff in the various division of the department be accomplished by the action of retirement and tranfer; IT IS FURTHER RESOLVED, That the interim and final status reports of the Spanier project be filed with the City Clerk and made a matter of public record. Addendum to' Resolution In order to monitor the implementation of the recommendation regarding the Spanier Report , the Board requests the following reporting procedure be followed by the Department staff: 1. Division Heads will prepare concise bi-monthly reports that compare : a. Work outlined in the Spanier report for that eight-week period, b. Work planned by the division for the same period, C. Work achieved in that time , including the number of overtime hours needed for it . The Board requests that these reports be submitted to the Commissioners , in writing, no later than two weeks after the end of the eight-week period in question. It is the intention of the Board to work with the Superintendent and Division Heads toward the establishment of fair and m e accurate measures of accomplishment in the department . 2 . Division Heads will prepare brief quarterly reports on their success in implementing the revised departmental work rules and foreman-duties policy. The rules and policies referred to are those distributed to foremen and Division Heads on September 21 , 1978 , and to workers on October 4 , 1978 . The quarterly reports should contain clear explanations of any difficulties encountered in , as well as progress toward, the full implementation of these work practices . The reports are to be submitted as above, within two weeks of the end of the quarter. 291 - 3- October 24 , 1979 The Board further asks that the first bi-monthly report be due on March 15 , 1980 , and the first quarterly report on April 15 , 1980 . The Board feels that having these reports in hand by the required date is necessary for it to properly conduct its business , and will interpret failure to submit adequate reports as constituting insubordination. It is the intended policy of this board to effect planned reductions in staffing through transfer and attrition wherever at all possible. The Board supports the Superintendent in this regard, and urges the coopera- tion of the unions involved to carry out this policy. Further, the Board urges that .the reductions be achieved in the first six months of the coming year, as proof of the serious cooperation of all parties involved. Finally, since the Board has been engaged in an examination of the productivity of the Department f6r' the past eighteen months , it asks Common Council to view its recommendations as to how and where tax dollars can be saved with due consideration. Discussion followed on the floor. ® Alderman Bordoni objected to copies of the complete resolution not being attached to the agenda. Asst. to Supt. Dougherty asked to go on record as opposing the recom- mendations for staffing his division by both Supt . Dingman and Mr. Spanier. Q Mayor Conley referred to a letter from Albert Morgan, opposing recom- mendations made concerning his division. Asst . Supt. Hannan commented that he was opposed to destruction of the city' s construction capabilities as a means of cutting the payroll , and that cutbacks by means of attrition cannot be done in the immediate future. A vote on the resolution resulted as follows : Carried Unanimously Mayor Conley voted Aye also. A copy of the Comments and Recommendations on the Productivity Project is attached to the Minute Book. Request for Payment (Final) - Spanier Associates By Comm. Walker: Seconded by Comm. Clevelan RESOLVED, That the Board of Public Works accept the work of Donald Spanier Associates as completing the requirements of the agreement between Spanier and the City of Ithaca for a productivity project and declare the project complete. IT IS FURTHER RESOLVED, That a final bill of Spanier Associates in the amount of $4 , 300 be approved for payment. Carried Unanimously PERSONNEL : Appointment of Transit Supervisor By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That Bernard Carpenter be provisionally appointed to the position of Transit Supervisor in the Transit Division at an annual salary of $16 ,462 (Grade 1 , Step VI) in the Executive Union Compensation Plan) effective November 4 , 1979 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Appointment of Bus Driver By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That Daniel G. Benders be appointed to the position of Bus Driver in the Transit Division at $4 . 10 per hour , effective October 10 , 1979 . Carried Unanimously 292 -4- October 24 , 1979 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Mayor Conley left the meeting at 5 : 42 p.m. and the balance of the meeting was chaired by Vice Chairman Schickel. WATER AND SANITARY SEWERS COMMITTEE: Authorization of Signature on Amendment to Stearns & Wheler Contract Rpm By Comm. Allan : Seconded by Comm. Cleveland RESOLVED, That the Mayor, subject to approval as to form by the City Attorney, be authorized to execute an amendment to the agreement be- „ e tween the City and Stearns & Wheler, dated June 8 , 1977 , for engineering services in connection with the upgrading and expanding of the city's existing water pollution control facilities . The amendment adds to the original agreement a section called,"Scope of Work for Sewer System Evaluation Survey of the Wdstewater Collection System, City of Ithaca Service Area, New York," and describes the duties and responsibility of each party and identifies the sub-areas to be surveyed. It establishes a time period of 42 months and provides an allowable cost of $400 ,000 plus professional fees of $60 ,000 for a total contract amount of $460 ,000 . Carried Unanimously Request for Payment - C-I-L Chemicals for Deep Shaft Project By Comm. Allan : Seconded by Comm. Walker RESOLVED, That a bill dated September 21 , 1979 , from C-I-L Chemicals , Inc. for construction services in connection with the Deep Shaft Biological Treatment Plant , be approved in the amount of $87 , 319 . 27 . Carried Unanimously Report of Communication from Southern Cayuga Lake Intermunicipal' Water Commission Comm, Allan reported that a verbal agreement existed between the Depart- ment of Public Works and the Southern Cayuga Lake Intermunicipal Water Commission which provided that the City Plumbing Inspector would provide plumbing inspection services to properties connected to SCLIWC for $12 , 000 a year. The SCLIWC has notified us that it will discontinue this agreement effective December 31 , 1979 . Re'ques't 'for Payment Water and Sewer Division By Comm,. Allan ; Seconded by Comm. Cleveland RESOLVED, That a bill from the Water and Sewer Division for sub-surface soils investigation in connection with the Facilities Plan be approved in the amount of $103. 10 . Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Allan : Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for services performed in connection with the Deep Shaft Project , be approved in the amount of $1 , 245. 73, r: Carried Unanimously Request for Payment - Parratt-Wolff By Comm. Allan : Seconded by Comm. Walker RESOLVED, That a bill from Parratt-Wolff for sub-surface soils borings fin connection with the Facilities Plan, be approved in the amount of $7 , 314. 50 . Carried Unanimously Request for Payment - Stearns E, Wheler By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That a bill from Stearns & Wheler for services performed in connection with the Facilities Plan , be approved in the amount of $3 ,650 . Carried Unanimously HIGH'.'JAYS , STREET LIGHTING AND REFUSE COMMITTEE : Request for Authorization to Purchase Garbage Packer to Replace Existing Unit By Comm. Walker : Seconded by Comm, Allan RESOLVED, That the Construction and Maintenance Division be authorized to request bids _For one 16-yard refuse packer to replace on an existing cab and chassis . 293 -5- October 24 , 1979 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Proposed Street Lighting Contract By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That the Mayor be authorized to enter into a contract with the NYS Electric and Gas Corporation which establishes the rates for the street lighting services supplied to the city by the NYSE&G Corp. This is a one-year contract with the provision that it shall continue year to year unless terminated by either party on three months ' notice , or unless the NYSE&G Corp. shall file with the Public Service Commission of the State of New York, tariff rates covering the services provided by this contract. The contract as proposed provides for an approximate co 8. 4% increase in the lamp charges , plus an estimated 8. 9% increase in energy charges due to fuel cost adjustment. 0 Carried Unanimously T'I ,Q Bids for Purchase of a Chemical S reader Comm. Walker reported that bids were received on Monday, October 22 , Q 1979 for the purchase of a chemical spreader as follows : BEC Truck Equipment - $8 , 559 Tarrant Manufacturing Company - $8, 743 Resolution By Comm. Walker: Seconded by Comm. Allan RESOLVED, That the contract for supplying one chemical spreader in accordance with the specification of September 27 , 1979 , be awarded to BEC Truck Equipment Company for its low bid of $8 , 559 . Carried Unanimously PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE ; Sidewalk Assessments By Comm. Walker: Seconded by Comm. Allan WHEREAS, a Public Hearing has been held by this Board on assessments levied for construction of sidewalks at various locations in the City of Ithaca as detailed in the attachment to the Minutes of the Board of Public Works meeting of September 26 , 1979 , and the property owners afforded an opportunity to- be heard as provided for in the City Charter, NOW, THEREFORE, BE IT RESOLVED, That the sidewalk assessments levied by this Board on September 26 , 1979 in the total amount of $4,586 .62 be and hereby is finally approved and recommended to the Common Council for confirmation. Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMI4ITTEE ; Oil Slick in Rear of Properties on Spencer Road Comm. 14acInnes reported that the oil slick in the rear of properties on Spencer Road which had been referred to his committee had been investi- gated by the Department of Environmental Conservation who had found two sources of the oil . Both sources have been notified and the DEC will follow up on the matter to insure the discharge is eliminated. PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Request for Authorization to Bid - Elevator Maintenance Comm. MacInnes reported that Mid-State Elevator Company represented by Jerry Rieder, has surveyed our elevator maintenance contract for the elevators in City Hall , Hall of Justice and Seneca Garage .. He has pro- posed a one or five-year contract providing for services similar to those now performed by Otis Elevator Company and by Dover Elevator Company, at a total monthly cost of $848. We presently pay $305 . 63 per month to Dover for the City Hall elevator , $247. 12 per month to Otis for the Hall of Justice , and $503. 92 per month to Otis for the Seneca Garage elevator. i 294 -6- October 24 , 1979 Resolution By Comm. MacInnes : Seconded by Comm. Cleveland RESOLVED, That the Superintendent be authorized to solicit bids for elevator maintenance service at City Hall , Hall of Justice and the Seneca Garage when the existing agreements expire ' Unanimously Report of Common Council Action Re. Equal Employment Opportunities Comm. MacInnes reported that the Common Council has adopted the pro- vision of Executive Order No. 11246 which requires the city and its contractors not to discriminate against employees or prospective employees on the basis of race , color, sex, religion, or national origin. The Common Council has required that this order be affirmatively applied to all city construction contracts and consultant contracts regardless of source of funding. The Common Council has assigned to the Department of Public Works the responsibility of monitoring all city construction contracts to assure compliance . Report of 'Common Council Directive Re . IURA and Community Development Funds Comm. MacInnes reported that the resolution adopted by the Common Council at its October 3, 1979 meeting, among other things , directs the Board of Public Works to enter into a contract with the Ithaca Urban Renewal, Agency to carry out the federal guidelines on construction projects funded by Community Development funds . The directive required that negotiations begin immediately and that a report be made to the Common Council at its November meeting. Resolution By Comm. MacInnes : Seconded by Comm. Cleveland RESOLVED, That negotiations with the IURA as directed by the Common Council be the responsibility of the Buildings and Grounds Committee. Carried Unanimously Request for Payment - O' Brien & Gere By Comm. MacInnes : Seconded by Comm. Cleveland RESOLVED, That a bill from O'Brien and Gere for engineering services in connection with the Cherry Street Industrial Park, be approved in the amount of $5 , 817. 87. Carried Unanimously Salary Adjustment for Golf Pro Comm. MacInnes reported that the Superintendent requests that a committee of the Board of Public Works deal with. a request of the Golf Pro for an increase in salary. Resolution By Comm. Allan : Seconded by Comm. MacInnes RESOLVED, That the request of the Golf Pro for an increase in salary be referred to the Building and Grounds Committee . Carried Unanimously Request for Payment - Robert A. Boehlecke , Jr. By Comm. MacInnes : Seconded by Comm. Wal er RESOLVED, That a bill from Robert A. Boehlecke , Jr. for services in connection with repairs to the GIAC , be approved in the amount of $470 . Carried Unanimously Change Order #1 - McGuire and Bennett By Comm. MacInnes : Seconded by Comm. Walker RESOLVED, That Change Order #1 from McGuire and Bennett which provides for locks at the Southside Community Center, be approved in the amount of $64. 00 . Carried Unanimously Requisition #3 - Raymond Kelley , Inc. By Comm. MacInnes : Seconded by Comm. Allan RESOLVED, That Requisition # 3 from Raymond Kelley , Inc. for construction services in connection with the Green Street Ramp , be approved in the amount of $23 ,964 . 74 . 295 - 7- October 24 , 1979 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Fire - Greater Ithaca Activities Center City Engineer Cox reported that he had investigated the damage from the fire to the GIAC building, and had worked with the insurance company on the matter. Resolution By Comm. Walker: Seconded by Comm. MacInnes RESOLVED, That this Board request the Common Council to establish a capital project to be known as GIAC Fire Repairs to be funded by the receipt of the insurance settlement ; BE IT FURTHER RESOLVED, That subject to the Common Council establishment of such a capital project and subject further to authorization from the co Board of Education to proceed with the work, that the Department be O authorized to receive bids on the repair work for GIAC. Discussion followed on the floor. Q Q A vote on the resolution resulted as follows : Q Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENT COMMITTEE : Audit No. 19 By Comm. Walker : Seconded by Comm. Allan RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 19 of the General Fund accounts of the Department of Public Works and on Abstract No. 19 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit No. 20 By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 20 of the General Fund accounts of the Department of Public Works and on Abstract No. 20 of the Water and Sewer Division be approved for payment ; IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Transfer of Funds By Comm. Walker: Seconded by Comm. MacInnes RESOLVED, That the Common Council be requested to transfer $3,500 from Line 230 of Account No. A5120 to Line 250 of Account No . A3311 . The purpose of the transfer is to provide additional funds for the purchase of a line painter. Funds being transferred are part of those originally provided for the purchase of a crew cab pickup truck which purchase will now be deferred to be considered in the 1980 budget . Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE: Third Quarter Bus Report By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the Third Quarter Bus Report be accepted and placed on file. Carried Unanimously Bid for Mini-liner Paint Striping Machine Comm. Cleveland reported that one bid was received on Monday , October 22 , 1979 , for supplying one WV50 'mini- liner' paint striping machine from Capital Highway Materials , Inc. for $16 , 314. 40 . i 296 - 8- October 24 , 1979 Resolution Comm. Cleveland read the following resolution which was not moved or seconded: RESOLVED, That the contract for supplying one WV50 'mini-liner' paint striping machine in accordance with the specification of September 27 , 1979 , be awarded to Capital Highway Materials , Inc. for their bid of $16 , 314. 40 . Discussion followed on the floor. Resolution By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the bid for mini-liner paint striping machine be referred back to the Parking, Traffic and Transit Committee for further review of the use of and possibility of re-bidding, with power to act . Carried Unanimously Parking on South Hill Alderman Nichols reported that the Charter and Ordinances Committee of . Council had, earlier in the year, received requests from South Hill residents to institute special zone for them in which they could have stickers and they alone could park in front of their houses . She requested that the Parking, Traffic and Transit Committee look into this and give the Council advice on the matter. Resolution By Comm. Walker: Seconded by Comm. Allan RESOLVED, the problem of parking on South Hill be referred to the Parking , Traffic and Transit Committee for review. Carried Unanimously ADJOURNMENT : On a motion the Board adjourned at 6 : 14 p.m. os ph A. Rundle , City Clerk Edward J. Conley 4ayor • • • • • • • Comments and Recommendations on the t'roductiv ty Protect October 2h, 1979 Refer to "Final Report of Recommendations - Productivity Improvement Project". A memo from Spanier to Robert 0. Dingman. Undated. Received September, l°79. Key r.econmendat ionE • 1 . Contruci or; and Maintenance Division a . Refuse and Garbage - I agree that we should require the use of disposable plastic bags , whether or not a refuse can is used. I agree that we . should stiffen enforcement of regulations relating to containers, placement of containers , and preparation of refuse for collection. I do not agree that we should use larder trucks or trucks with larger hoppers . L. Ce, . rc ' Ga:ace - I acre& that we shoal : r)r0,'id_ nrocrammed maintenance of all vehicles and construction machines . I feel that we should not , at this time, try to further centralize the vehicles maintenance operation in this facility. Capital costs to accomplish this would not be productive until this group has "gotten its act together" on the vehicles now assigned to it . c. Sians and Pavement Markings - I agree that markings should be repainted more frequently in order to reduce layout time. d. Hiohways - I agree that we should Give first priority to a five-year plan to overlay all heavy volume streets and to reseal all other streets . There are important policy matters to be reconciled before we can adopt the "in house" sidewalk repair program and, because it would reouire additional, personnel , I do not recommend its immediate adoption. 2. tater and Sewer Division I aoree that we should reduce the work force to the level needed to maintain repair and operate these systems and to cope with emeroencies. October 2b , 1979 I feel we should use the expertise existing within the city family to thoroughly plan and design improvements , extensions , and replace- ments of water and sewer systems , and that when these have been planned and financed, they should be constructed by private contractors working under the supervision of cit\ staff . 3. Parks , Buildings and Grounds Division a. I do not believe that the city is ready to adopt a policy chanoe with respect to the manner in which the Seneca Street and Green Street Garages and Parking Lot D are operated. b. I agree that janitorial services should be reduced, but not below the followino levels : City Hall - Hall of Justice - 2 Construction & Maintenance Division - 1 Community Service Building - 1 c. I do not believe it would be practical to employ a tree service contractor to trim and fell trees. The present system of using city personnel is much less expensive and permits a much more flexible response to the neer / of the public. It also provides oreater flexibility in the use of force I do not believe that the amount of grass cutting and of'her around maintenance now done by this division is adequate. It should be better planned to cover a larger area , but it does not now adequately maintain the appearance of the city. Staffing 1. Construction and Maintenance Division (not inducing the Transit Division) I recommend that there be 55 full -time employees as follows : Administration - Refuse and Garbage - 11 Central Garage - 7 Sions and Pavement Markings - 3 -3- October 24 , 197E 1,tai n-.enance - 3 Highways - 27 This is a reduction of six employees from the rresent staffing. 2. Transit Division This division now has 13 emplovees which is an increase from the 1975-79 roster. It cannot be further reduced and maintain the present service. 3. Water and Sewer Division T_ recommend that this division be reduced from the present 45 active employees to 39 as follows : Administration - 4 System Maintenance and repair - 13 Water Meters - 2 Water Filtration Plant - o Sewage Treatment Plant - 7 Equipment, Vehicle and Instrument Maintenance and Repair; Pumping Station Maintenance - 3 MaDS and Records - 2 Stock Room - 1 Plumbing inspector - 1 4. Parks, Buildings and Grounds Division I recommend that this division be decreased to 32 from the present 33 now employed as follows: Supervisory - 2 Custodial - 6 Parking - 4 Parks/Forestry - 20 5. Engineering Division This division is not covered in the 'final' report. A report was produced which showed that there is insufficient professional engineering skills among the present staff members. This is particularly true -Z- October 2L , 19I when we consider that it is advisable to assign more wort: to private contractors. Mr. Spanier has recommended the creation of an additional position in this group which would permit the recruiting of a 'young professionally educated and qualified Civil Engineer with the pro- fessional characteristics and abilities to progress in time to the function of Professional Civil Engineer There are no other staffing changes recommended in the Engineering Division. I recommend that this division have eight employees as follows: City Engineer - 1 Assistant Engineer - 2 Traffic Engineer - 1 Junior Engineer - 1 Senior Engineering Aide - 3 6. Administration and Other Employees The productivity pro�iect makes no specific recommendation with respect to this group. I recommend that it remain as follows: Superintendent's Office - 3 (includes one 20-hour Stenographer) Parks Supervisor - 1 Electrician and 'Helper - 2 Golf Course Manager - 1 0ctCber 2 4 Work Prozram-s Project reports have produced a chart of operations for each of the major operating divisions. This chart shows the annual work load, productivity standard, crew standard and total man days required annually. The operation descriptions are sufficiently detailed and complete so that they can be used as a basis for planning the year's work. They can also be used for planning crew size, composition, and expected productivity. I recommend that each division plan its 1080 work program using the operation charts as a guide. Work Practices The Spanier team recommended and the department adopted a set of work rules and policy on functions, responsibilities and duties of foremen. Cooperation with the rigid enforcement of these rules by division heads is essential to the success of this productivity project. Other work practices have been commented on in the status reports of the project, all of which have been distributed to the division heads, Board of Public Works members and the Mayor. Overtime and Seasonal Labor v;-hile the number of man days required to complete the annual work programs is consistent with the proposed staffing, overtire will continue to be required. Scheduled overtime should be eliminated except in tie Transit Division, the Water Treatment Plant, the Sewage Treatment Plant, and other operations usually performed outside of normal work hours. Division heads must carefully observe and eliminate overtime whenever an additional full- time employee would eliminate the need for the overtime. Seasonal labor will continue to be required, particularly in the Parks Division. No seasonal labor should be permitted until the division head has submitted a work plan justifying the number of man days that he proposes to use. October 2L , 1970 Effen of Star°i.F eduction r_. he staff reductions proposed by these recor _en datlons are drastic . They propose a total D.P.W. force of 154 full-time e=-.loyees; twelve less than presently employed; 28'2 less than appear on the Department's manning chart. This i.s 181% fewer employees than were authorized five years ago. P. Preliminary estimates of budget savings are as follows: Assume that overtime and extra labor will be reduced by 50�: and attrition is the method of reducing, the man power -- then General Fund Savings are $120,000. Water and Sewer Fund Savings are $100,000. Assume the same as above excer_t that layoff is the method of force reduction -- then General Fund Savings are X160,000 Water and Sewer Fund Savings are X135,000 C. Prior to the start of this project the Water and Sewer Division had eliminated eleven positions 'by turn-over, transfer, and retirement. Because nearly all the employees of this division have long service records, I propose that the same method be used to accomplish the further reduction to 39 full-time employees. Types of Personnel Gruen staff reductions are made and when planning for a year's program has been accomplished, problems with the present classification of our employees will come to light. Tn many cases, the remaining employees will not be qualified to perform the required operations. We will reouire the full cooperation of the labor unions and the Civil Service Commission if we are to effectively realize the economics of staff reduction. a October 2L , Conclusion The productivity proiect conducted by Donald Spanier Associates, and principally by _Mr. Snarier himself, has had and will continue to have a valuable affect on the Department of Public Forks. I heartily recommend such a prograr to all other zover=ental operations. I further recommend that action be taken at a forthcoming meetinS of the Board of Public Works to accept the work of Donald S-Danier Associates and to declare the project complete. BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 10, 1979 11480 Block 99 Partnership G G2122 21.63 11481 Harold Farrell G2122 27.56 11482 City of Ithaca G2801 169:35 11483 Cornell University F2144 29.14 11484 Village of Montour F2378 1595.93 11485 Hi-Speed Check Weighers G2122 15.21 11486 Mary Carey G2122 34.62 11487 C-I-L Chemicals Inc. ; _:._ : G2122 36.59 11488 F L C Contractors F2650 228.60 11489 Vincent Giordano F2650 123.31 11490 Prestige Stations Inc. F2650 13.40 11491 Morse Chain Co. G2120 175.00 11492 Donohue-Halverson F2144 6.50 G2122 6.50 11493 Fred Schwartz F2144 5.00 G2122 5.00 TOTAL 2001.88 491.46 APPROVED BY FINANCE COMMITTEE 1256 Tompkins County A1750 1,300.00 1257 Town of Ithaca A1750 1,300.00 1258 City of Ithaca A2801 704.79 1259 City of Ithaca A2801 408.05 1260 City of Ithaca A2801 86.56 TOTAL 3,799.40 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 24, 1979 11494 Ingrahm Const. Co. F2144 68.74 11495 Ithaca Housing Auth. G2122 76.70 11496 Carroll's Sales & Ser. F2144 71.22 11497 Ithaca City School Dist F2378 408.47 11498 Roseann L Kuryla F2144 1,087.69 11499 City of Ithaca G2801 85.85 11500 City of Ithaca G2801 142.64 11501 City of Ithaca G2801 2,460.86 11502 City of Ithaca F2801 6.54 11503 Town of Ithaca G2374 280.74 11504 Town of Ithaca G2374 59.36 11505 Town of Ithaca G2374 78.23 11506 Town of Ithaca G2374 51.26 11507 Town of Ithaca G2374 78.23 11508 Town of Ithaca G2374 159.17 11509 Town of Ithaca G2374 129.50 11510 Dryden Sewer Dist. ## 2 G2374 453.24 11511 Frank Orzino F2650 11.48 1,654.14 4,055.78 APPROVED BY FINANCE COMMITTEE 1261 New York State Electric & Gas Corp. A2560 6.00 297 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. November 14, 1979 PRESENT: Commissioners (6) - Allan, Ewanicki, Maclnnes , Walker, Schickel, Cleveland ABSENT: Mayor - E. Conley City Controller - R. Daley OTHERS PRESENT: Alderman--elect Banfield attended for Alderman Bordoni Supt. of Public Works - Dingman Asst. Supt. of Public Works - Hannan City Engineer - Cox Asst , to Supt. - Dougherty City Attorney - Shapiro (D Dep . City Clerk - Paolangeli O MINUTES: Q By Comm. Allan: Seconded by Comm. Cleveland Q RESOLVED, That the Minutes of the October 24, 1979 meeting be approved Q as corrected (p . 3--name of bus driver appointed 10/24/79 is Enders) . Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Request for Continued Use of old Stewart Park Boathouse Jan Rogowicz, P.O. Box 51, Slaterville Springs , N.Y. , presented the following to the Board: "Mr. Dingman: The members of the Cascadilla Boat Club, Ltd. would like your continued permission to use the north bay of the old Cascadilla Boathouse in Stewart Park for their 1980 small boat program. Your help in provid- ing an operational facility has been vital to the success of our organization. We hope that our efforts merit your continued support . Our scholastic members activities in 1979 included: a) Constructing a float dock. b) Training sessions with the Liverpool High School. c) Rowing in the regional trials for the National Sports Festival . d) Rowing in a novice regatta in Buffalo e) Rowing in the Empire' State Games . Our recreational membership grew during the year and we have a small but active group of novice adult rowers . In June, we sponsored a Canoe Paddling and Training Clinic open to the community. Support for our programs came from many people, including: a Rutgers University gift of' 20 oars , an I .R. S . staffer who suggested we become tax-exempt and helped us achieve that status , the U. S . Olympic Junior Development Fund for a gift of matching funds for equipment, Ithaca College and Cornell University crew coaches for equipment loaned our scholastic members to sell programs for I .H. S. home basketball games , Andy McPherson for the gift of a coaching launch, Bob Pierce for giving us life jackets , Beverly Baker and many, many others . In 1980 we are looking forward to continued modest growth and the initiation of: 2yS -2- November 14, 1979 a) A flatwater canoe race . b) A series of scholastic novice rowing regattas with Liverpool High School/Syracuse Chargers and the Westside Rowing Club of Buffalo. c) A demonstration of Olympic canoe and kayak racing. d) An invitation to bring the National Junior Womens Rowing ..Camp to Ithaca. Thank you and the Board of Public Works for your interest and generous support . Sincerely, Jan C. Rogowicz, President" Resolution By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the. permissions granted Cascadilla Boat Club, Ltd. for use of the Stewart Park boathouse in previous years be extended for the calendar year of 1980 on the same terms and conditions . Carried Unanimously STAFF REPORTS : Superintendent ! Supt. Dingman expressed thanks to the Board members who had sent cards f to him during his recent hospitalization. f WATER AND SANITARY SEWER COMMITTEE: Sewer System Planning Committee Resolution Comm. Allan reported that the Sewer System Planning Committee, at its October 24 meeting, recommended to the City of Ithaca, the Town of Dryden and the Town of Ithaca that the City of Ithaca Board of Public Works Water and Sewer Committee be designated as the lead agency for purposes of carrying out the NYS Environmental Quality Review Act (SEQR) requirements of project #3-36-1095 for which the SSPC has been charged with planning. The Town Board of the Town of Ithaca adopted such a resolution at a special meeting on October 30, 1979 . Re uest 'for Pa ent- Stearns & Wheler By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a request for payment from Stearns & Wheler, consultants for the Deep Shaft Project, be approved in the amount of $3, 878 . 71 . Carried Unanimously HIGHWAYS,' -STREET LIGHTING AND REFUSE COMMITTEE: Bids for Garbage Packer Comm. Ewanicki reported that bids were received on November 13 , 1979 for furnishing one Garbage Packer Body, as follows : B.E .C. Truck Equipment, Inc . $11 , 608 Hiawatha Container Corp . 12 , 207 CCO Equipment , Inc . 13,465 Syracuse Supply Co . 17 , 183 Resolution By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the contract for supplying one Garbage Packer Body in accordance with the specifications of October 30 , 1979 , be awarded to B.E. C. Truck Equipment , Inc. for their low bid of $11, 608, on the recommendation of Asst , to Supt . Dougherty. e£ Discussion followed on the floor. r A vote on the resolution resulted as follows : Carried Unanimously 'k '.8 '4 3 '4 299 -3- November 14, 1979 PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Chan e Order i-Ra on E . Kelle By Comm. Maclnnes : Seconded -by-Comm. Ewanicki RESOLVED, That change order #2 in the contract of Raymond E. Kelley for repairs to the Green Street Garage, which provides for substitu- tion of materials to be used as joint sealers, be approved in the amount of a credit of $630. 00. Carried Unanimously Request for Payment'--Donohue-Halverson By Comm. Maclnnes : Seconded by Comm. Cleveland RESOLVED, That a request for payment from Donohue-Halverson for plumbing services in connection with the restrooms at the Cass Park ballfields, be approved in the amount of $3, 301. 00 . Discussion followed on the floor. A vote on the resolution resulted as follows : (.0 Carried Unanimously 0 Request for Pa ent- Eckerlin, Kle 'er, Hahn 'and Hyatt By Comm. Maclnnes: Seconded y Comm. C eve do Q RESOLVED, That a request for payment from Eckerlin, Klepper, Hahn Q and Hyatt for consulting services in connection with the Green Street Q Garage through August 9 , 1979 , be approved in the amount of $1, 155 . 00 . Carried Unanimously Request for Payment #1--Novarr-Macke sey By Comm. Maclnnes : Seconded by Comm. Allan RESOLVED, That a request for payment #1 from Novarr--Mackesey for construction services in connection with the GIAC Phase 3 improve- ments , be approved in the amount of $13, 805 . 50, and IT IS FURTHER RESOLVED, That change order #1, which provides for additional masonry pointing and carpentry repairs , be approved in the amount of $947 , and IT IS FURTHER RESOLVED, That the Greater Ithaca Activities Center masonry and roof repairs contract be considered substantially complete as of this date, and IT IS FURTHER RESOLVED, That the final payment request of Novarr- I"Mackesey for the masonry and roof repairs be approved in the amount of $12 , 239 . 00, said amount payable on or after December 15 , 1979 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Pa ent-_0`.Brien & Gere0 By Comm. Maclnnes : Seconded y Comm. Walker RESOLVED, That a request for payment from O'Brien & Gere for engineer- ing services in connection with the Cherry Street Industrial Park, be approved in the amount of $3, 560. 83. Carried Unanimously Golf Pro Salary By Comm. Maclnnes : Seconded by Comm. Allan WHEREAS, Golf Pro Lewis Adesso has served the City since May of 1936 as professional at the Newman Golf Course, and WHEREAS, Lew' s 442 years of service will exceed the service of any recent City employee, and during these years of service Lew has been a loyal City employee and personally responsible for the excellence of the Newman Golf Course, and WHEREAS, Lew has indicated his desire to retire from the City service effective December 31, 1980, and 300 -4- November 14, 1979 WHEREAS, an increase in salary to the maximum of its grade during Lew' s final 12 months would have a beneficial effect on Lew' s monthly benefit from the State Retirement System; NOW, THEREFORE, BE IT RESOLVED, That this Board of Public Works request the Common Council and its Budget and Administration Committee to increase Lew' s salary to $12, 905 (the maximum for the grade) for the year 1980. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously GIAC Bids- Fire Damage City Engineer Cox reported that two sets of bids were received for the fire repairs at the G. I .A.C, building: General Construction Cleanup and Repairs bids and Electrical bids . Resolution By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That- the contract for G. I .A.C. Fire Damage Clean-up and Repairs, General Construction, in accordance with the specifications - .. dated November 13, 1979 , .be awarded to Ampersand, Inc. for their bid of $50,475 . BE IT FURTHER RESOLVED, That the contract for G. I .A. C . Fire Damage and Repairs , Electrical, in accordance with the specifications dated November 13, 1979 , be awarded to Marion Electric Co . , Inc. for their bid of $7 , 117 . 18 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request for Payment- Robert A. Boehlecke, Jr. By Comm. Maclnnes : Seconded by Comm. Allan RESOLVED, That a payment request from Robert A. Boehlecke, Jr. , for architectural services through November 14, 1979 , in connection with the G. I.A. C. Phase 3 Improvements , be approved in the amount of $580 . 00 . Carried Unanimously FINANCE,' ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 21 of they General Fund accounts of the Department of Public Works and on Abstract No . 21 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. _ - _ Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Request for Tra is Sign at Octopus Comm. Cleveland reported that at a recent meeting of the Board of Public Works Alderman Saccucci called attention to the danger of vehicles crossing from Elm Street and Floral Avenue to Park Road. The Alderman recommended that a sign be posted on Floral Avenue at its intersection with West State Street indicating that northbound traffic on Floral Avenue (Elm Street) be required to turn right only onto West State Street, eastbound. The Committee has discussed the request with staff. Staff has recommended against such a sign, E i -5- November 14, 1979 301 indicating that it would be very difficult to provide adequate information to northbound motorists to indicate a route for continu- ing north on Hector Street, Cliff Street and Park Road. Staff indicates that a traffic officer normally placed at this location at tunes of heavy traffic seems to be a satisfactory response to this problem. Traffic on Old Spencer Road Comm. Cleveland reported t at responding to an action of the Common Council, the Traffic Engineer has made a study of the problems involved in closing off (dead-ending) old Spencer Road in order to reduce the speed and volume of traffic in that area. The report recommends against dead-ending Spencer Road. It advocates a program of strict police radar surveillance and enforcement carried out in random loca- tions on Spencer Road during the peak afternoon traffic . Resolution By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That the report of the Traffic Engineer be endorsed by this CO Board of Public Works and forwarded to the Common Council . Q Carried Unanimously Request of Charter & Ordinance Committee of Common Council Q Comm. Cleveland reported that the Charter and Ordinance Committee Q of the Common Council requested a recommendation from the Board of Q Public Works on a proposal to limit parking on certain residential streets to residents of these streets holding special permits . Resolution By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That the Parking & Traffic Committee of the Board of Public Works recommends against a parking limitation on certain residential streets to residents of these streets holding special permits because it would be difficult to enforce and difficult to administer equitably. Carried Unanimously Line Stri in ' Machine Comm. Cleveland reported that the Parking & Traffic Committee has taken no action on the bid for supplying a line striping machine. It is the intention of the committee to investigate the need for this machine in greater detail before recommending a course of action. Urban Mass Transit Administration Seminar By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That Transit Supervisor Carpenter be authorized to attend an Urban Mass Transit Administration Seminar on transit operations as they affect the handicapped, which will be held in Atlanta, Georgia on November 28-29 , 1979 . Carried Unanimously UNFINISHED BUSINESS : Hidden Driveway" Sign Alderman-elect Ban ield requested the Parking, Traffic and Transit Committee to consider placing a "Hidden Driveway" sign below Oakwood Lane on the south side of Hector Street where residents of two houses have a problem getting out of their driveways . George Harper Complaint Comm. Schickel asked concerning the status of the investigation into Mr. Harper' s complaint concerning the curb and gutter project and garbage pickup which had been heard at the September 12, 1979 meeting. Asst . to the Supt . Dougherty informed the Board that the item will be placed on the next -meeting of the Board. ADJOURNMENT: On a motion, the meeting adjourned at 4: 45 P.M. Callista F. Paolan li E ward J. Con ey, May Deputy City Clerk BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE NOVEMBER 14, 1979 11512 Town of Lansing F2378 51.90 G2374 2.40 11513 Village of Dryden F2378 99.97 G2374 1.3.68 11514 La Grand Chase Co. ,Inc G2122 39.80 11515 Richard Simons G2122 32.74 11516 Angala Loomis F2144 192.75 G2122 151.45 11517 J. Sincerbeaux F2144 111.35 G2122 94.85 11518 V.F.W. Post #961 F2144 146.11 11519 City of Ithaca-Capitol Fund F2801 146.77 MR122 XZX27 11520 Guiliano Luccatelli F2144 32.78 G2122 32.77 11521 Morse Chain Co. F2144 283.42 G2122 71.36 11522 H. C. Cornwall F2650 6.06 Paid G2650 6.06 Paid 11523 Village of Trumansburg F2378 28.43 11524 ECO Research F2144 14.72 G2122 44.15 11525 Cornell Univ. Dept. of Bldg. & Prop. G2120 28,012 .30 11526 City of Ithaca-Capitol Fund G2801 1,223.63 11527 B. Carpenter F2144 5.00 G2122 5.00 11528 Albanses Plumbing F2144 9.50 G2122 9.50 11529 Donahue-Halverson,Inc. F2144 6.00 G2122 6.00 11530 Larry Hull F2144 25.00 G2122 25.00 11531 Frank Orzino F2144 23.50 G2122 23.50 11532 City of Ithaca-General Fund F8316-309 1233.31 G8116-309 1233.32 11533 City of Ithaca-General Fund F8316-309 157.31 G8116-309 157.31 11534 City of Ithaca-General Fund F8316-309 5.53 G8116-309 5.53 11535 City of Ithaca-General Fund F8316-309 32.02 G8116-309 32.02 11536 City of Ithaca-General Fund F8316-309 5.30 G8116-309 5.30 2616.73 31227.67 APPROVED BY FINANCE COMMITTEE 1262 City of Ithaca - Water & Sewer Fund 259.68 1263 William Banner- Ithaca City School District 10,121.72 0 0,3 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. November 28, 1979 PRESENT: Commissioners (5) - Allan, Cleveland, Ewanicki, Schickel, Walker ABSENT: Mayor - Conley Commissioner (1) - Maclnnes OTHERS PRESENT: City Contro ler - Daley Asst, to Supt. of Public Works - Dougherty City Attorney - Shapiro City Engineer - Cox Supt. of Public Works - Dingman Alderman-elect - Banfield Aldermen - Bordoni, Nichols LO Deputy City Clerk - Paolangeli U) In the absence of Mayor- Conley, the meeting was chaired by Comm. Q Schickel. 'Q Q MINUTES: By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the Minutes of the November 14, 1979 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Approach to Foot Bri e--Casca i a Creek at Adams Street AL ern Bordoni called attention to the approaches to the foot bridge at Adams Street over Cascadilla Creek, commenting that the elderly have a problem using the bridge because of the steepness and the absence of a handrail. In addition, children have been jumping their bicycles from the bridge, creating a safety problem. He suggested that the Board study the possibility of erecting an L-shaped handrail on the approaches to the bridge to aid the elderly, and prevent the children from jumping their bicycles . Discussion followed on the floor. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, that the item of concern over the approaches to the foot bridge at Adams Street be referred to the Creeks and Bridges Committee. Carried Unanimously STAFF REPORTS: Superintendent of Public Works Supt . Dingman reported that e had prepared a "Proposed 1980 Complement of Employees" (under date of November 6, 1979) which is based on the productivity report and his recommendations which the Board adopted on October 24. This complement calls for a reduction of nine full- time positions from the presently employed 163 in the entire depart- ment . As he has said on previous occasions , it is not his intention to propose lay-offs , but rather to refrain from hiring additional personnel anywhere in the department until they have reduced the forces to the 154 scheduled in this document . Supt . Dingman recommended that the Board adopt the "Proposed 1980 Complement of Employees"(dated November 6, 1979) as the basis for budgeting and staffing of the department . i -2- November 28, 1979 Discussion followed on the floor. Resolution By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the "Proposed 1980 Complement of Employees" be tabled until the next meeting of the Board. Carried Unanimously Response to Complaint from George Harper Asst. to Supt. Dougherty responded to the complaint received from George Harper in regard to garbage pickup on Dryden Road, curb and gutter installation, and the time of the curb and gutter installation. City Attorney Shapiro left the meeting at 4: 30 P .M. Personnel Asst. to Supt. Dougherty requested the following appointment : Resolution: By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That Steven Guylas be appointed as a maintenance man (mechanic' s helper) in the Construction & Maintenance Division (garage) at $3 . 53 per hour, effective retroactively to October 23 , 1979 . Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (4) - Allan, Ewanicki, Walker, Cleveland Nay (1) - Schickel Carried WATER AND SANITARY SEWERS COMMITTEE: Request or Payment Stearns & Wheler By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a bill from Stearns & Wheler for professional services in connection with wastewater facilities planning (engineering report) through October 31, 1979 , be approved in the amount of $7 , 300 . Carried Unanimously Request' for Payment Stearns & Wheler By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a bill from Stearns & Wheler for professional services in connection with wastewater facilities planning (environmental assessment) through October 31, 1979,. be approved in the amount of $3, 500 . Carried Unanimously Request for Payment" Stearns & Wheler By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a bill from Stearns & Wheler for professional services in connection with wastewater facilities planning (geotechnical con- sultation) through October 31 , 1979 , be approved in the amount of $12, 255. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Re uest for Payment - H & A of New York By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a bill from H & A of New York for laboratory services in connection with the wastewater treatment facilities planning, be approved in the amo>>nt of $1, 164. Carried Unanimously -3- November 28, 1979 Recognition of Alderman-elect Banfield Alderman-elect Banfield was recognized by the Board and invited to participate in the meeting. PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Request for Payment - O'Brien and Gere By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That a bill from O'Brien and Gere for engineering services in connection with the Cherry Street Industrial Park through October 20, 1979 , be approved in the amount of $2, 304. 03 . Carried Unanimously Request for Payment - Empire Soils By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That a bill from Empire Soils investigation for compaction tests in connection with the Cherry Street Industrial Park through October 31, 1979 , be approved in the amount of $68 . 76 . Carried Unanimously Q Requisition #4 - Raymond E . Kelley, Inc. By Comm. Cleveland: Seconded by Comm. Allan Q RESOLVED, That requisition #4 from Raymond E. Kelley, Inc. for con- e sttuction services in connection with repairs to the Green Street parking ramp, be approved in the amount of $6 ,515 . 66. Carried Unanimously Painting Contract - GIAC By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That the painting contract in connection with the GIAC Phase III work be declared substantially complete as of this date; IT IS FURTHER RESOLVED, That the final payment to Novarr-Mackesey for the painting work be approved in the amount of $2, 300 . Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL 'IMPROVEMENT COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 22 of the General Fund accounts of the Department of Public Works , and on Abstract No . 22 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously 1980 Public Works Budget Comm. Walker reported that the Budget & Administration Committee of the Common Council has scheduled a review of the General Fund portion of the Department of Public Works 1980 budget for 7 : 00 P.M. , Tuesday, December 4, in the Common Council Chambers . Staff members Cox, Lynch and Dougherty will be present to discuss their respective portions of the budget . The Finance Committee in particular and all of the Board members are urged to be present at this meeting to take part in the discussion of the revised 1980 budget proposals of the department. A copy of these will be in your hands as soon as they have been compiled. PARKING, TRAFFIC AND TRANSIT COMMITTEE : Hidden Driveway Sign Comm. Cleveland reported that at the meeting of November 14, Alderman- elect Banfield requested consideration of a hidden driveway sign on the west side of Hector Street south of Oakwood Lane. The situation was reviewed in the field by the chairman of the Parking, Traffic and Transit Committee and the Traffic Engineer, and a decision was made to place the "hidden driveway" warning sign at that location. 306 -4- November 28, 1979 Rebidding for Stri ing Machine Comm. Cleveland reported that at its regular meeting on October 24, 1979 , the Board of Public Works received one bid for a "mini-liner" paint stri ing machine from Capital Highway Materials , Inc. in the amount of p$16, 314.40. The bid was referred to the Parking, Traffic and Transit Committee for further review with the power to act . The Committee has subsequently taken no action on the bid. The Committee has investigated in depth the need for the line striping machine and the reliability of the manufacturer who placed the bid. The Committee rejected the bid. Discussion followed on the floor.. Resolution By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the department be directed to review its specifica- tions for the machine with the intention of attracting competitive bidding; BE IT FURTHER RESOLVED, That before rebidding for the striping machine the Superintendent study the possibility of center-line striping by contract. Carried Unanimously UNFINISHED AND MISCELLANEOUS BUSINESS: Access for the Handicap e Alderman Bor oni asked about the status of ramp installation at the Youth Bureau for the handicapped, and the status of access to City Hall for the handicapped. Supt. Dingman responded to the question by reporting that he had reviewed the situation at the Youth Bureau some time ago and there already was access suitable for the handicapped. He feels there may be lack of communication between the Youth Bureau Board and staff concerning it. City Engineer Cox responded to Alderman Bordoni' s question about access to City Hall for the handicapped, saying that he didn' t think there are any specific plans . Discussion followed on the floor., Resolution By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That this Board directs staff to investigate the possibility of allowing access for handicapped people to City Hall . Carried Unanimously Parking on South Hill Alderman-elect Ban ield presented the following resolution, at the request of Alderman Nichols , Chairman of the Charter & Ordinance Committee of the Council . The resolution will be presented to the Planning and Development Committee of Council to pass on to the Council. "WHEREAS, residents of Turner Place, South Hill Terrace, and adjacent blocks have petitioned the Common Council for assistance in solving their problems of a shortage of on-street parking caused by difficult terrain and increased demand for the available spaces , and WHEREAS, suggested solutions for improving the situation include installing signs that prohibit through truck traffic, stop signs at intersections and directional signs on routes to Ithaca College and the Morse Chain factory, as well as a special area in which parking would be permitted only to residents of the area with special lum- inescent stickers available upon request from the City Clerk; 307 -5- November 28, 1979 NOW, THEREFORE, BE IT RESOLVED, That the Common Council does hereby direct the Board of Public Works to implement a ninety-day trial period during which parking will be permitted on Turner Place and adjacent streets only for cars displaying the required sticker, and BE IT FURTHER RESOLVED, That a signage indicating the reserved parking shall be installed by January 15, 1980, so that the trial period can begin on that date, and BE IT FURTHER RESOLVED, That the signs restricting through truck traffic, requiring stops at certain intersections , and indicating routes to Ithaca College and Morse Chain factory shall be installed during the month of January 1980 . " Discussion followed on the floor. ADJOURNMENT: (� On�a motion the meeting adjourned at 5 : 20 P.M. or Q a Callista Paolangeli, D6puty Clerk war J . Co ey, Mayo BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE NOVEMBER 28, 1979 11537 Block 99 Inc. F2144 20.34 G2122 56.36 11538 Anthony Ceracche F2144 20.55 G2122 20.55 11539 Anthony Ceracche F2144 9.15 G2122 9.15 11540 Fingerlakes Const. F2144 204.72 11541 Norbitt Schickel G2122 42.26 11542 Robert Schultheisz G2122 28.47 11543 Craig Blacken F2144 83.66 G2122 2.59 11544 City of Ithaca G2801 363 M 2 11545 Hull Heating & Plumb. F2144 6.50 G2122 6.50 11546 City of Ithaca F8316-309 1317.16 68116 .-309 1317.17 11547 City of Ithaca F8316-309 211.31 G8116-r309 211.31 11548 City of Ithaca F8316-309 66.47 68116-309 66.47 11549 City of Ithaca F8316-309 12.32 68116-309 1.2.32 11550 City of Ithaca F8316-309 10.10 68116-309 10.10 TOTALS 1962. 28 5422.57 APPROVED BY FINANCE COMMITTEE 310 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF 'ITHACA, NEW YORK Regular Meeting 4:00 P.M. December 12, 1979 Due to lack of a quorum, the meeting was re-scheduled for Wednesday, December 19, 1979. o ph A. Rundle, City Clerk Edward J. Conley, Mayor i I k I l I f i r P f $J, $tl at 1 6� t 311 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P .M. December 19 , 1979 PRESENT: Mayor - Conley Commissioners (5) - -94"N"31alq d, Ewanicki, Maclnnes , Schickel , Walker ABSENT: City Attorney - Shapiro Commissioner - Cleveland OTHERS PRESENT: City Controller - Daley Alderman-elect - Banfield City Engineer - Cox Supt. of Public Works - Dingman Asst. Supt. of Public Works - Hannan Personnel Administrator - Collins Co Aldermen - Holman, Bordoni O MINUTES: Q By Comm. Schickel: Seconded by Comm. Allan Q RESOLVED, That the Minutes of the November 28, 1979 meeting be approved Q as recorded by the Deputy City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Louis Nayman, President of Local 55 , CSEA AFSME, who represents city, county and some school district employees , spoke to the question of possible lay-off of some of the employees . He referred to the Spanier Report which served loosely as the basis for recommendations coming out of the Board, and said that the union' s research staff in Albany and Washington are analyzing the report. He commented that the report mentioned attrition, not lay-off, as a means of reducing the work force. Mr. Nayman called attention to the "New York State Joint Continuity of Employment Commission" , established in 1977 , a report which does not advocate reducing the work force through lay-off for the following reasons : The savings realized are eaten up very quickly through unemployment costs ; essentially you are paying people for not working. The crisis does not end with the laying off of people; the workers who remain show a drop in productivity. In a lay-off situation, laying off experienced workers , more often than not the loss is irreversible . The short-run gains are eaten up in loss of productivity and retraining costs . In addition, Mr. Nayman referred to possible_ legal costs which may be incurred in laying off workers to contract the work out . Mr. Nayman asked that the Board not reduce the staff until he gets the information from the union' s research staff . STAFF REPORTS : Superint�en ent ' s Report Freeze on Purchases Supt . Dingman reported that the Common Council , at its December 7 meeting, apparently confirmed the action of Acting Mayor Gutenberger in freezing the purchase of any new equipment that had been budgeted for 1979 . Consequently, any items of equipment which were budgeted by the department for 1979 and have not been bought, will not be purchased. 312 -2- December 19 , 1979 Employee Grievance Supt. Dingman reported that a grievance of David Miller, a bus driver, has been settled and no further action will be required by the Board. Part-time Employee Supt . Dingman spoke to the removal of funding for part-time employees in the offices of the Public Works , Building and Planning Departments . He said it is not practical and asked that funding of the position in the Department of Public Works be reconsidered. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board requests the Budget and Administration Committee of Common Council to contact the Finance Committee of the Board of Public Works to discuss the reinstatement of funding for a part-time stenographer in the Office of the Department of Public Works . Carried Unanimously Public Hearing City Engineer Cox announced there will be a formal Public Hearing on February 5 , 1980, at 7 : 30 P.M. , on the Sewage Treatment Facilities Plan. An informational meeting has been held to discuss the prelimin- ary findings of Stearns & Wheler on the Plan. WATER AND SANITARY SEWERS COMMITTEE: Invoice #5 -' C-I-L Chemicals, Inc. By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That invoice #5 from C-I-L Chemicals , Inc . for construction services in connection with the deep shaft demonstration plant, be approved in the amount of $31, 537. 70 . Carried Unanimously Bill Stearns' & Wheler By Comm. Allan: Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for professional engineer- ing services in connection with the sewer system evaluation survey through October 1979 be approved in the amount of $1, 519 . 52 . Carried Unanimously Bill from Stearns & Whel'er By Comm. Allan: Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for professional engineer- ing services in connection with the deep shaft biological treatment pilot plant through October 19.79. be approved in the amount of $8,056 .48 . Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : Change Order Tk12 By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That change. order #12 in the contract of V. Giordano Construction & Supply Corp . for construction services in connection with the Peripheral Streets Phase 2 Project , which provides for the installation of soil separator mats in the tree grates for a total of $1, 571 . 50 be approved. Discussion followed 'on the floor A vote on the resolution resulted as follows : Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE : Bill from Modjeski & Masters By Comm. Maclnnes : Seconded by Comm. Ewanicki RESOLVED, That a bill from Modjeski & Masters for engineering services in the preparation of plans and specifications for the rehabilitation of the East Clinton Street Bridge over Six Mile Creek be approved in the amount of $4, 089 . 54. Carried Unanimously ��A� 913 -3- December 19 , 1979 PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE : Bids or Interior Renovations-GIAC By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the department be authorized to offer for bids the renovations of the GIAC building, phase 3 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Requisition #5 - Raymond E. Kelley, Inc. By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That requisition #5 from Raymond E. Kell'ey, Inc . for con- struction services in connection with the Green Street parking ramp, be approved in the amount of $11,560. 50. Carried Unanimously (D Bill - Empire Soils Investigation, Inc. By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a bill from Empire Soils Investigation, Inc . for soil testing in connection with the Cherry Street Industrial Park, be approved in the amount of $105 . 00 . Carried Unanimously Requisition #1 - Chemung Contracting Corp. By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That requisition #1 from Chemung Contracting Corp . for construction services in connection with the Cherry Street Industrial Park, be approved in the amount of $206, 141. 45 . Carried Unanimously FINANCE, ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 23 of the General Fund accounts of the Depart- ment of Public Works and on Abstract No. 23 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Roster of ETployees By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the attached roster of employees entitled "Proposed 1980 Complement of Employees" dated December 10, 1979 , which calls for a total of 153 employees , be approved. IT IS FURTHER RECOMMENDED, That the staffing of the General Fund employees on the roster be reduced to the authorized level by January 1, 1980, or as soon thereafter as can be accomplished, in compliance with Civil Service law and/or labor contracts . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Mayor Conley also voted Aye on the resolution. Department of Public Works 1980 Budget Requests By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That a document entitled, "Department of Public Works 1980 Budget Requests , Revised to November 1979" be adopted by this Board and be recommended to the Common Council for incorporation in the -4- December 19 , 1979 1980 General Fund budget. The above document is revised by the attached documents entitled "Summary, Board of Public Works Recommended Adjust- ments to the Superintendent' s 1980 Budget Requests" , dated December 12, 1979 , pages 1 and 2 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Additional Street Lightin By Comm. Ewanicki: Seco ed by Comm. Allan RESOLVED, That a request from Louis Nezvesky for additional street lighting in front of 712 West Court Street, be referred to the Highway Committee for study and recommendation. . Carried Unanimously Bus Fares By Comm. Ewanicki: Seconded by Comm. Walker RESOLVED, That the Common Council be requested to adjust bus fares effective January 1, 1980, or as soon thereafter as may be practical, as follows: Cash fares - 35� Tokens - 4 for $1.00 Senior Citizens ' tickets - 8 for $1 . 25 Youth- tickets - 8 for $1. 25 Carried Unanimously Parking Rates By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That effective January 1, 1980, the parking rates in the Seneca Garage, the Green Street Parking Ramp and in Lot D, be increased_ to 15 cents for each hour or fraction thereof, and that the fee for a monthly parking permit for the top deck of the Green Street Parking Ramp be increased to $7 .50. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously NEW BUSINESS: 1980 Bu_d_ et Comm. Schickel complimented Comm. Walker for the job he has done in regard to cutting the budget. He also commented that he would like to recommend to Council that they share the burden of balancing the budget with all the other departments . Personnel Records Comm. Schickel commented that there seemed to be a problem with respect to the personnel records of the department being turned over to the Personnel Department. Supt . Dingman reported that it appeared to him the best way to do this would be either to have an employee go down to the Construction and Maintenance Office , go through the individual files , select the material they needed, have it reproduced on the machine and take it away in a file folder. Discussion followed on the floor. Comm. Schickel explained that the Council meant for the original personnel records to be turned over to the Personnel Department . Comm. Walker and Alderman Bordoni concurred. Comm. Schickel asked Supt . Dingman to contact Miss Collins and try to resolve the matter before the next meeting of the Board on December 26 , 1979 . ADJOURNMENT: On a motion, the meeting adjourned at 5 : 50 P .M. J �z L , , �� Callista Paolangelij Dep. Ci0y ClA_rk Edward J . Conle Y,.,, ayor 315 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. December 26 , 1979 PRESENT : Mayor - Conley Commissioners (4) - Allan, MacInnds , Schickel , Walker ABSENT: Commissioners (2) - Cleveland, Ewanicki OTHERS PRESENT : City Controller - Daley Supt. of Public Works - Dingman Asst. Supt. of Public Works - Hannan City Engineer - Cox Alderman - Bordoni Alderman-elect - Banfield City Clerk - Rundle MINUTES : By Comm. Walker: Seconded by Comm. Schickel Q RESOLVED, That the Minutes of the December 19 , 1979 meeting be corrected to show Comm. Allan present and remove Comm. Cleveland' s name from those ,Q in attendance, and BE IT FURTHER RESOLVED, That . the Minutes, as corrected and recorded by the Deputy City Clerk, be approved. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Mayor Conley commented that this was his last official meeting with the Board and expressed appreciation to the commissioners for their service to the city. STAFF REPORTS : Superintendent of Public Works Supt . Dingman reported that he had notified the Personnel Office that it will be necessary for the Board to reduce the number of positions in the laboring grades by two in the Construction and Maintenance Division and three in the Buildings and Grounds Division; and that they have instituted one additional 20-hour position in the laboring section of Buildings and Grounds- -net reduction of 4 1/2 positions . He said he further indicated to them that the Board' s intention was to do that by January 1st , or as soon thereafter as is practicable. Supt . Dingman commented that the Common Council has adopted a tentative budget through 1980. In adopting the budget they didn' t adopt a roster for the Public Works Department. They referred the proposed roster of the Public Works Department to the Budget and Administration Committee , with power to act. It was his understanding that the Budget and Admini- stration Committee intends to meet with the Finance Committee of the Board before they act on that. * He said he has taken the attitude that since the Common Council has provided funding for the positions on the roster as the Board adopted it , he wishes to proceed with the layoff on that basis . The Personnel Office must notify the Union because there is some room for negotiations in the manner in which the layoffs take place. As soon as that has been done and the Personnel Office has told him which employees will be affected, he will notify them and they will be given notice . The length of notice is a negotiable item and he is not prepared to say, until he has a reply, what that notice will be . Mayor Conley recalled that at the last meeting Lou Nayman who represents the C. S.E.A. Unit , discussed with the Board, although no determination was made , of not laying off anyone until we went through those procedures that Mr. Dingman has just described. He said they also were talking about , and made no determination on , reference that Mr. Nayman made to the Spanier Report and city budget , as well as last year' s Annual Report , which he forwarded to the legal staff of the C. S.E.A. at Albany and Washington for review and recommendation. He asked that no one be layed off until he had received response from the C. S.E.A. staff. Mayor Conley said it was his understanding at the Council level that Mr. Nayman' s request be honored. Ey2+11 - 2- December 26 , 1979 Supt. Dingman commented that in light of this he had reviewed both the. Board and Council Minutes . The Council Minutes do not speak with any requirement being placed on this Board to hire all of the people on the roster, or to avoid a layoff. Obviously there will be a meeting on January 2nd, or perhaps the Council has a . specific recommendation otherwise . He said it might be good to have it in the Minutes so the Board could rely on it . He said we' re not doing the employees any great favor by dilly- dallying. He thinks they must proceed in an orderly fashion and he think that is being done. He said the Personnel Office is calling the shots on this. Alderman Bordoni. said it was his understanding that no action had been taken by the Council for two reasons : the request of the Board of Publ-ic Works' Finance Committee to meet with the Budget and Administration Committee and the request of Louis Nayman for a delay- in layoff to permit review and recommendation by the legal division of the C. S.E.A. Comm. Schickel pointed out that Supt . Dingman is under pressure to tell the employees that they do or do not have jobs since the roster has been approved by the Board. Mayor Conley informed the Board that the Common Council will meet on January 2nd; if they have any type of directive, there is time between now and then to establish that directive. WATER AND SEWER COMMITTEE : Contrac 7 or Supplying Chemical Requirements By Comm. Allan: Seconded by- Comm. Schickel RESOLVED, That the contract for supplying the annual Chemical Requirements for water and sewage treatment in accordance with the specifications- of December 20 , 1979, be awarded as follows : Coagulant Aid (572-C) to American Cyanamid Co. . . . . . . . .$ 0..6598/# :Ferric Chloxi'de to-Monarch Chemical. . . . . . . . • • . . 6.20/G f Filter Aid (O'B Floc) to O'Brien Industries. . . . . . . . . . . . . . 0.925/#55# bags Hydrated Lime (purified commercial grade 70%Ca0) to Warner Co. . . . . 74.90/ton Liquid Caustic Soda (50% liquid-76%Na2) to Monarch Chemical. . . . . . 5.03/CWT Liquid Chlorine to Monarch Chemical. . . . . . . . . . . . . . . . 11.50/CWT Potassium Permanganate (K Mn0h) to Monarch Chemical. . . . . . . . . . 1.092/# ($120.12/110drum) Primary Coagulant (Magnifloc 515-C) to American Cyanamid . . . . . . . 0.0140/# Discussion followed on the floor in respect to five of the items receiving only 1 bid each. A -rote on the resolution resulted as follows : Carried Unanimously .. .... ........ .... . . ... Contract for Cathodic Protection of Water. Tanks By Comm. Allan: Seconded y Comm. Schickel RESOLVED, That the contract for cathodic protection of three water tanks be awarded to Wallace and Tiernan for a total annual cost of $1 ,454. 00 . Carried Unanimously HIGHWAYS', STREET LIGHTING AND REFUSE COMMITTEE: Peripheral Streets Phase II By Comm. Walker: Seconde by Comm. MacInnes RESOLVED, That the application #6 of Giordano Construction Company for construction services in regard to Peripheral Streets , Phase II be approved in the amount of $57 , 017 . 48. Carried Unanimously FLC Contractors , Inc. By Comm. Walker : Seconded by Comm. Allan RESOLVED, That an invoice of FLC Contractors , Inc. for gravel surcharge at Cherry- Street Industrial Park be approved in the amount of $3, 640. 80. Carried Unanimously 31'7 -3- December 26 , 1979 Zikakis Chevrolet By Comm. Walker: Seconded by Comm. Allan RESOLVED, That an invoice from Zikakis Chevrolet for a 1/2-ton pickup truck be approved in the amount of $4 ,623. 00 . Carried Unanimously 7 ,.mac 14 Hilker Construction -`C'6m an' 'y Q By Comm. Wal Seconded by Comm. ' MacInnes RESOLVED,.-That bill #1148 to Hilker Construction Company for repair of damage , occurred through negligence on the part of the contractor and/or city forces. Our records do not clearly indicate that we properly located the underground installation. The amount of the bill is $1 ,012 . 48. Carried Unanimously Kelby-Kuney Company By Comm. Walker: Seconded by Comm. Allan RESOLVED, That bill #1113 to Kelby-Kuney Company, dated December 11 , 1977, Cobe referred to the city attorney for opinion or collectibility. The amount of the bill is $1 ,409. 39 . 0 Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE : Q Robert A. Boehlecke Q By Comm. Schick-el.- Seconded by Comm. Walker Q RESOLVED, That a bill from Robert A. Boehlecke for architectural services in regard to Phase III Improvements to G. I .A. C. be approved in the amount of $22892. 09 . Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Walker: Seconded by Comm. MacInnes RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No. 24 of the General Fund accounts of the Department of Public Works , and on Abstract No. 24 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That the Bills Receivable be approved and ordered rendered. Carried Unanimously Retirement of Board Members and Mayor By Comm. Schickel : Seconded by Comm. Walker RESOLVED, That this Board expresses its deep appreciation to Commissioners Allan and Ewanicki and Mayor Conley for their services in the past years , and wish them well in their future endeavors . Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 4 : 48 p.m. os ph A. Rundle, City Clerk Edward J. Conley, May