Loading...
HomeMy WebLinkAboutMN-BPW-1978 37 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. January 11 , 1978 PRESENT : Mayor - Conley Commissioners (5) - Allan, Cleveland, Ewanicki , Shaw, Whispell ABSENT: o�sioner (1) - Schickel ITHERS PRESENT: iupt . of Public Works - Dingman City Attorney - Shapiro Asst. Supt, of Public Works - Hannan Architect - Boehlecke City Engineer - Cox Asst. Supt . of Pub . Wks . - Doigherty Building Commissioner - Hoard City Clerk - Rundle MINUTES: By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the minutes of the December 28 , 1977 meeting be approved as (aecorded by the City Clerk. 0 Carried Unanimously IPECIAL ORDER OF BUSINESS : lection of Vice Chairman K;ABy Comm. Shaw: Secon e by Comm. Allan cTESOLVED, That Comm. Ewanicki be nominated as vice-chairman of the Board of Public Works . Resolution to Close Nominations By Comm. Whispell: Seconded by Comm, Allan RESOLVED, That the nominations be closed. Carried Unanimously ,omm. Ewanicki received a unanimous vote of the Board. kppointments of Committees .Mayor Conley made tollowing appointments to the committees of the Board of Public Works : Chairman V, Chairman Member Water and Sanitary Sewer Ewanicki Shaw Schickel Highways , Street Lighting and Refuse Shaw Schickel Allan Bridges , Creeks and Storm Drainage Cleveland Ewanicki Whispell Public Buildings , Public Grounds and Parks Schickel Whispell Shaw Finance , Accounts and Capital Improvements Whispell Allan Cleveland Parking, Traffic and Transit Allan Cleveland Ewanicki Resolution - Dr. Ralph Baldini By Comm. Ewanicki : Seconded y Comm. Allan WHEREAS, Dr. Ralph Baldini has completed a full three-year term as Commissioner of Public Works , during which time he served as Chairman of the Creeks and Bridges Committee , as Vice Chairman of the Parking , Traffic and Transit Committee , and as a member of the Finance , Accounts and Capital Improvements Committee , and WHEREAS, Ralph, through his faithful attendance at regular and special Board meetings and at committee meetings , contributed from his substantial back- ground in city government and private business to the solution of the many problems of the Board, and 38 -2- January 11 , 1978 WHEREAS, he demonstrated great sensitivity to the needs of the people of the city and to the well-being of the city as a whole ; NOW, THEREFORE, BE IT RESOLVED, That this Board, and the Staff, express their formal thanks and appreciation for Ralph' s service to his city and to his community, and BE IT FURTHER RESOLVED, That a copy of this Resolution be spread on the minutes of this meeting and a copy thereof presented to Dr. Baldini . Resolution signed by Mayor, Board members and staff. Mayor Conley also voted Aye. Carried Unanimously STAFF REPORTS : Status - Contract Construction City Engineer Cox reported on the status of projects as follows : Health Care Facility: on schedule ; should be completed by March 27, 1978. There are some problems with some case work which could cause some problems , Stewart Avenue retaining wall : Contractor is nearly completed; the department - will go back in the spring and finish up pavement repairs . Elmira Road contract : on schedule ; s heduled for completion January 30 , 1978, except for installation of traffic signals and overhead signs . Poles have been installed for street lighting ani the NYSE&G will install the luminars which are on the way. Department will come back next month asking for authorization to take bids on landscaping contracts . The property owners are starting to become in- volved, Utility lines relocation is bogged down (resolution later in agenda) , Bus Shelters contract : The work is behind on the three large bus shelters , but should be completed by the first week in. February. There has been a delay in tempered glass . GIAC Window Replacement : This contract is essentially completed, ` Mr. Cox reported the following new jobs are being started: Cass Park pool deck repair, Hangar Theatre parking improvements , Peripheral Streets project , 213 S. Plain Street rehabilitation, Parking Lot E improvements (300 block of East State Street) , Cass Park ball diamond lighting and infield improvements ; will be taking bids on prefabricated us shelters , and soon will be starting on Hangar Theatre restroom. APPOINTMENT: By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the appointment of Dennis Welch as a Laborer in the Buildings and Grounds Division at $3. 29 per hou , effective January 9 , 1978 , be approved. Carried Unanimously BUILDINGS AND GROUNDS COMMITTEE: Re abilitation of 213 S. Plain Street By Comm. I isPell ; Seconded F—Y-C—o-am. Shaw RESOLVED, That the Superintendent be authorized to receive bids on the re- habilitation of 213 S. Plain Street in accordance with plans , -specifications and bidding documents prepared by Robert Boehlecke , AIA. Robert Boehlecke , architect hired by the Ithaca Urban Renewal Agency to draw up plans and specifications , gave a b ief explanation of the project to the Board. . A vote on the resolution resulted as ollows : ' i Ayes (4) - Cleveland, Shaw, Ewanicki , Allan Nay (1) - Whispell Mayor Conley voted Aye. Carried ', -3- January 11 , 1978 WATER AND SANITARY SEWERS COMMITTEE ; Resolution of Intent By Comm. Ewanicki :—Seconded by Comm. Allan RESOLVED, That a resolution of intent providing for the change in water and sewer rates in the Elmira Road annexation area so that property, owners in this area pay the same rates as the rest of the city, be approved. Carried Unanimously resolution of Intent sy Comm. Ewanicki : Seconded by Comm. Allan :ESOLVED, That a resolution of' intent discontinuing special assessments for ;ewer service which now applies to residents of the Coddi•ngton Road annexation area, be approved. Carried Unanimously Amendment of City of Ithaca/Town of Ithaca agreements By Comm. Ewanicki : Seconded by Comm. aw RESOLVED, That the agreements between the City of Ithaca and the Town of thaca on terms and conditions regarding the discontinuance of water service o areas now served by the Intermunicipal Water Commission , authorized by —do Board on December 14 , 1977 , be amended by the addition of paragraph E, r4ermination of Agreement , which reads as follows ; _ Q < 13. This agreement may b'e terminated as to the on-going responsibili- ties of each party at any time after S years from the date hereof provided that the party seeking to terminate salve has given the other party at least 3 years prior notice of its intent to terminate same. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Comm. Shaw reported that the following resolutions are offered as the result of a meeting of the Highway Committee and representatives of the_Elmira._Road 4erchants Association on Tuesday, January 10 ; _ 3y Comm. Shaw: Seconded by Comm. Cleveland 1 . RESOLVED, . That the Common Council be urged to provide for an optional 5-year payment for curb assessments adopted by this Board at its regular meeting on December 28 , 1977, for individual properties fronting on Elmira Road, 2 . RESOLVED , That this Board go on record as recommending that no special assessment be levied against Elmira Road properties in connection with the cost of the relocation of the utilities distribution facilities. 3. RESOLVED, That this Board go on record as recommending that the plans for Southwest Parkway be developed so that the proposed parkway will contain a link to the Elmira Road area. Carried Unanimously Bids on Equipment By Comm. Shaw; Seconded by Comm. Ewanicki RESOLVED, That the Superintendent be authorized to receive bids: on the -following pieces of equipment ; 3 2 1/2-ton cab and chassis 2 2 1/2-ton dump trucks 1 3/4-ton pickup 1 1/2-ton pickup 1 agricultural tractor 1 suburban 1 packer unit 1 compressor Carried Unankmously PUBLIC BUILDINGS PUBLIC GROUNDS AND PARKS COMMITTEE: Change Or ers By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED , That change order #1 in the contract of McGuire & Bennett ir. connection with the Stewart Avenue Retaining Wall in the amount of J1546 for additional demolition work required on a wall , and change order #2 . in the amount of $572 for backfilling to bring roadway up to finish grade , be approved. This work was unforseen. Carried Unanimously, -4- January 11, 1978 40 FINANCE AND CAPITAL IMPROVEMENTS COMMITTEE ! Audit By Comm. Whispell : Seconded by Comm. Allan I SOLVED, That Bills audited and app oved by the Finance Committcc as listed on Abstract No. 1 of the General Fund accounts of the Department of Public Works , and on Abstract No. 1 of the ater and Sewer Division , be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Capital Project No . 130 Cascadilla Iftreet Extension Comm. Whispell reported that Capital project No. 130 , Cascadilla Street Extension, which has enjoyed a total appropriation of $20 , 500 , has been completed with the balance of approx'mately $6 ,500. Resolution By Comm. Whispell : Seconded by Comm. Cleveland RESOLVED, That capital project No. 120 , Cascadilla Street Extension, be declared completed and the remaining funds returned to the City Controller for application as the law permits . Carried Unanimously Capital Project No. G92 , Replacement of Cliff Street Sewer Comm. Whispell reported that Capital project o . G92 , ep acement of Cliff S.treet Sewer, which enjoyed a total ppropriation of $90 ,908 has been com- pleted. Of the $90 ,908 , $16 ,922 was repaid by the Telephone Company as a cost for placing telephone duct in t e same trench. A total of 4 , 832 feet of 12" sewer main was replaced, alon with new manholes and connecting servic.. s , and including repairs to p vements and sidewalks at a total cost to the city of $ 73,986 , or $15 . 35 pei foot, Resolution By Comm. Whispell : Seconded by Comm. Ewanicki RESOLVED, That the capital project N . G92 , Replacement of Cliff Street �^* Sewer , be declared completed and the balance released to the Controller for reapplication to the sewer funds. Carried Unanimously APWA Workshop By Comm. Whispell : Seconded by Comm, Allan RESOLVED, That two employees of the Construction and Maintenance Division be authorized to attend an APWA workshop on basic supervision on public works , which will be held in Detroit on Jan Lary 24 and 25 ; the cost of transporta- tion, registration, meals and lodging to be a charge against the city, Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 07 p.m. ose A. Run le , City Clerk' war Con ey, ayox • • BOARD OF PUBLIC WORKS PROCEEDINGS „—. ACCOUNTS RECEIVABLE January 11, 1978 1nC77 Nicholas Chacona F2144 15.00 (:It! Doris R. Harlon F2144 15.00 ln(79 Jane White F2144 23.61 1.0n0 Horse Chain Co. 02120 175.00 • 106k . James tiahanna Est. G2120 10.00 HAY Town of Ithaca G2374 128.99 J.0 .3 Dryden Sewer Dist. ;;` 2 G2374 316.91 1 n(t'.4 Glenn Smith G2122 8.00 TOTAL 692.51 j WATER #53.61 SEWER $638.90 APPROVED BY FINANCE 41 BOARD OF PUBLIC WORKS PROCEEDINGS CITY 017 I THACA, NEW YORK f Regular Meeting 4 : 00 P.M. January 25 , '1978 PRESENT : Mayor - Conley Commissioners (5) - Cleveland, Ewanicki , Schickel , Shaw, Whispell ABSENT: Commissioner (1) - Allan THERS PRESENT : I i.ty Attorney - Shapiro asst. Supt . of Public Works - Dougherty Asst. Supt . of Public Works - Hannan Supt . of Public Works - Dingman Alderman - Bordonj City Clerk - Rundle MINUTES: (OF Comm. Ewanicki : Seconded by Comm. Cleveland OESOLVED, That the minutes of the January 11 , 1978 meeting be approved as �ecorded by the City Clerk. Q Carried Unanimously <ETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : dow-away Mr. Dan Stinebring, 504 Stewart Avenue , Apt . 1 , spoke to the Board, requesting the Board to redi,-ess all or part of the towing charge of $30. 00 which he paid to retrieve his car which was towed from Stewart Avenue by Ryan Towing Service during the snow emergency. He reported that the street was posted for three days but not plowed, and he had had to park in a downtown parking garage and walk back to his residence on Stewart Avenue . He feels the circumstances were extenuating, and that he made every effort to cooperate . iscussion followed on the floor. . Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Board accept Mr. Stinebring' s request and refer it to the Parking, Traffic & Transit Committee . Carried Unanimously REPORT OF THE CITY ATTORNEY: Complaint from Pars . Halloran City Attorney Shapiro reported he had received a telephone call from Mrs . Halloran of Turner Place requesting him to present the following problem before the Board: Mrs . Halloran claims that many employees from the Morse Chain factory are parking on the residential streets , most particularly Turner Place, creating a problem for the residents there . She said the parking lot is clear and they could park in the Morse Chain lot but don' t because it is easier to park on the street . She maintains she has heard of a! Supreme Court ruling of some sort that says that residential parking gets priority over industrial parking if there is parking available for industrial parking. She asked what the city could do about it , and City Attorney Shapiro agreed to bring it to the attention of the Board. Discussion followed on the floor. It was agreed that a letter will be written to the Morse Chain Company requesting them to warn their employees ,efore any action is taken. 'EPORT OF THE CITY CONTROLLER: ,Mayor Conley reported that Controller Daley is compiling figures on the snow and water emergency to indicate how it is affecting the budget , and this report will be presented to the Board at its next meeting. STAFF REPORTS: Snow Removal_ Asst. Supt . Dougherty reported that to the best of his knowledge every street in the city is passable for emergency vehicles . Many of the streets have one-way traffic and the crews are stilt ploughing and pushing back the snow. Operations are concentrated at night at moving snow. The slush is being hauled out of Cayuga Street to keep the channel open in the Fall Creek 42 - 2- January 25 , 1978 area. The crews are trying to start opening up drainage systems , get crosswalks cleared, improve site distance at corners and are hauling snow away during the day on a s,naller scale. Mayor Conley added that the crews ha also cleared space in Stewart Park for parking , cleared the parking lot at Boynton School , and cleared a portion of Cass Park to hold the tow d-away cars which were legally parked but had to be moved fox the convenience of snow ploughing and removal. Garbage Pickup Comm. Whispell asked what the status of the garbage pickup schedule is . Asst . Supt . Dougherty reported that the program is back on regular schedule and the garbage which was not picked up last week, when operations were suspended, will be picked up this week. WATER AND SANITARY SEWERS COMMITTEE : Equalization of water an sewer rates - Spencer Rd. /Elmira Rd. and Coddington Rd. annexation arias By Comm. Ewanic is Secon e y Comm. Schickel : RESOLVED , That the water and sewer rates in the Spencer Road/Elmira Road area, formerly annexed by the City of Ithaca from the Town of Ithaca, be modified to be the same as the usual rates for these services charged to other city residents within the city' s corporate limits ; said new rates to be effective for water used subseque t to December 31 , 1977. BE IT FURTHER RESOLVED, That the Common Council be requested to remove the special sewer assessment on properties in the Coddington Road annexation area, effective January 1 , 1978 , or as near thereto as is compatible with the normal tax billing process of the City of Ithaca. Discussion followed on the floor. A vote on the resolution resulted as follows ; Carried Unanimously HIGHWAY, STREET LIGHTING AND REFUSE OMMITTEE : Bill - Engineering Services „ By Coinm. Shaw: Seconded by Comm. Ew nicki RESOLVED, That a bill of Barton , Brown, Clyde and Loguidice for engineering services in connection with modification and improvements to Flrn_ira Road, be approved in the amount of $4 , 707 . ( S . Carried Unanimously Change Order - McGuire & Bennett By Comm. Shaw; Seconded by Comm, Cl veland RESOLVED, That a change order from McGuire & Bennett in connection with the construction of the Stewart Avenue retaining wall , which provides for the replacement of 24 lineal feet of existing wall and footing , be approved in the amount of $1 , 500 . Carried Unanimously Requisition #2 - McGuire & Bennett By Comm. Shaw: Seconded by Comm. Ew nicki RESOLVED, That Requisition # 2 of McG ire $ Bennett for construction services in connection with the construction cf the Stewart Avenue retaining wall , be approved in the amount of $27 , 273. Carried Unanimously -BRIDGES , CREEKS AND STORM DRAINAGE COMMITTEE : Update report of Fall Creek situation Asst . Supt . Hannan reported that openings are capable of absorbing more wat than they did before so that we can ' t anticipate any worse flooding con,liti<;.1 than we had before and it shouldn ' t jam up again, With the channels opened up and, depending on the weather in the next few clays , hopefully the jam will be taken out . Regarding the sewage affluent pipeline project , about 2 ,000 Feet of pipe was laid in two days , and it is expected the hookup can be made tomorrow morning sometime and have it ready f r use for the slush after f:lle flood. 43 - 3- January 25 , 1978 Mr. Hannan said the school was already flooded and anything the city has done didn' t make the school ' s problem any worse . Improvement to Fall Creek By Comm. Clevelan : Seconded by Comm. Schickel RESOLVED , That the Common Council be requested to establish a capital project of $10 ,000 to be used by the department to investigate improvements to Fall Creek to prevent the recurrence of the extreme high ground water levels . ►i_scussion followed on the floor. vote on the resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Requisition #1 - Collins F, Walton By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That Requisition #1 from Collins & Walton for plumbing and heating services in connection with the Family Medical Center , be approved in the LLJmount of $13, 817 . 70 . Q Carried Unanimously Jequisition # 2 - McGuire & Bennett y Comm. Schickel : Seconded by Comm. Whispell ESOLVED , That Requisition #2 from McGuire & Bennett for construction <ervices in connection with the Family Medical Center , be approved in the amount of $2013( ) . Carried Unanimously Invoice #8 - O' Brien & Taube By Comm Schickel : Seconded by Comm. Cleveland RESOLVED, That invoice #8 of O ' Brien & Taube for architectural services in connection with the supervision of construction of the Family Medical Center , c; approved in the amount of $600 . Carried Unanimously Bids for Site Improvements at Hangar Theater By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, That the Superintendent be authorized to receive bids for site improvements at the Hangar Theater in connection with plans prepared by T. G. Miller and specifications developed by the Engineering Division. Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : A-57 it By Comm. Whispell : Seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 2 of the General Fund accounts of the Department of Public Works , and on Abstract No . 2 of the Water and Sewer Division , be approved for payment . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Bids or Bus Shelters Comm. Cleveland reported that bids were received for supplying 16 bus shelters in accordance with the specifications of December 5 , 1977 and the -ddendum of December 14 , 1977 , as follows : 1 . Community Bus Shelters , Inc. $21 , 650 2 . Handi-Hut , Inc. 23 , 855 3. Columbia Equipment Company, Inc. 24 ,633 4. Hires Turner Glass Company 38 ,000 Community Bus Shelters , Inc. had not received the addendum of December 14 , 1977 ) which provided for wind screens , prior to opening of bidding. Inquiry indicated that their additional charge for the wind screens would be $2 , 050 , making a total net bid of $23 , 700 . Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the contract for supplying 16 bus shelters in accordance with the specifications dated December 5 , 1.977 and the addendum of December 14 , 19771 be awarded to Community Bus Shelters , inc. for their b; d price of $ ?3 , 700 . Carried Unaiiimousfy -4- J 44 anuary 25 , 1958 Aurora Street Status Mayor Conley asked or the status of the request to return Aurora Street to traffic both ways and was advised the petition is still in committee and may require a public }searing. ADJOURNMENT : The Board adjourned at 5 : 30 p .m. into Executive Session. r J p A. Rundle , City Clerk ward on ey, M or BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 8 , 1978 PRESENT : Mayor - Conley Commissioners (4) - Allan, Ewa.nicki , Schickel , Shaw ABSENT: mmissioners (2) - Cleveland, Whispell I HERS PRESENT : pt. of Public Works - Dingman Asst. Supt. of Public Works - Dougherty Asst . Supt. of Public Works - Hannan City Attorney - Shapiro City Engineer - Cox Director , Planning & Development - Van Cort City Clerk - Rundle NUTES: Comm. Ewanicki : Seconded by Comm. Allan SOLVED, That the Minutes of the January 25 , 1978 meeting be approved as corded by the City Clerk. Ld Carried Unanimously dTITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Fall Creek Water Situation Mr. Ernest Grosser, 102 {V. Falls Street , appeared before the Board to commend Asst. Supt . of Public Works Hannan and the city crews for the job they have been doing in the Fall Creek area in respect to the water, and also thanked Mayor Conley for his efforts . r?TY ATTORNEY' S REPORT: aster Declaration Request �y Attorney Shapiro reported that basically the request goes to the -ernor' s Office , to the New York Division of Milit,ry any? Nav^1 Affairs , which is a division of the Executive Department . A call was made yesterday to Arnold Grusky, State Coordinating Officer of the N.Y. Division of Military and *Naval Affairs . The request has been made to the Governor to declare the Fall Creek Area of Ithaca a disaster. A telegram was sent today to the Governor. He said one of the procedural requirements of the state in a disaster situa- tion such as this is that they request some back-up information. That informa- tion includes the nature and scope of the disaster, the amount of funds which have been expended, the damage to property, future dangers , etc. That informa- tion is currently being compiled by the departments primarily not actively involved with handling the disaster itself. They will be asked for some input but an attempt will be made to hold it to a minimum so they can get on with their business . Once the Governor declares the area a disaster area, it opens up to all sorts of state and federal funds and assistance . The Governor is the only one who can request the federal government that it be declared a disaster area; we cannot request that directly. The first step , the process of getting the Governor to declare it a disaster area, is underway; we have declared it locally a disaster area; we hope to j have the information to the Governor' s Office by the end of the week- -at least well as we can put it together in that short period of time. A or Conley commented that the city wants to ask for the assistance now because `;.might allow some state and federal aid to come immediately to the school district for resources the city can' t give them, in addition to the fact that the city is not yet out of danger. The weather and the lake level has not worked in the city' s favor as yet. The school district has received enough damage for them to be considered a disaster. I STAFF REPORTS : S,aperl;,tcn cnt ' s Report Supt . Dingman reported on how the department is set up for the particular emergencies . The staff have been working a lot of overtime and have all of the facilities of the department concentrated on the problems of the snow storms in general , the Fall Creek area in particular. In respect to the management of activities in respect to the drainage in Fall Creek area , he -2- February 8, 1978 indted to Asst . Supt . Hannan that this is his problem and the entire resources of the department are at hi3 disposal in managing in whatever way he can the runoff of Fall Creek. He ,as been assisted by Construction and Maintenance forces . To a lesser exte t the Parks Division has been engaged in auflle of the snow removal activitie in spelling Asst . Dougherty' s depart- ment so that he can free up his peopla for more snow removal work and for whatever flood protection work is nec ssary. In addition to that , City Engineer Cox' s Engineering Division has been keeping records of surveillance and have been giving valuable support in connection with the management of our operations with respect to the current emergencies in Fall Creek, which is a continuance of an emergency whici started back in January and during that emergency we had a ruptured water lip,-, and Supt . Dingman asked Asst . Supt. .�,. Hannan to report to the Board on thes two items--what is currently being done about Fall Creek and what the si uation has been and is there and what anticipated; also to tell the Board h w the water crisis was handled. Water Plant Asst. Sup}. Hannan re-6rted that cn t e raw water line break the city has spent about $10 ,000 , of which about $ ,000 of it is rental of equipment. The repair has been completed there. He said he doesn' t have a whole lot of faith in how permanent it is because f the nature of the ground at the particular time--a frozen condition i that 70 degree slope. However, repairs are complete and it is back in operation as far as the water plant is concerned. Fall Creek Situation Mr. Hannan said the Fall Creek situat on, as of February 4th, had cost the city about $25 ,000 . This does not include the pipe which was installed. He said he feels this is a temporary solution The pipe will be 100% salvageable and will be used -in a different fashion. He said that as far as handling the situation, he feels that the creek is no different than any other stream, large or small. It has frequently occurred in Fall Creek and will continue to occur. They have provided an opening, called the Cayuga Street Diversion at the moment , as a safety valve. If the weather is a prolonged situation as forecast at the moment , he thinks the thermal solution will eventually bore itself a channel down through which will be able to handle the creek when a thaw occurs. Mayor Conley commented that on two different occasions the Corps of Engineer'"' and on one occasion the DEC engineer, have been here and have commended the city for the amount of effort put into this and saying that diversion is the only alternative left in a situation like this . He said he was very careful before the press to explain that the Corps of Engineers have not recommended blasting, do not recommend bringing planes in with nitrate bombs to use up the creep and have very- carefully gone Over all kinds of solutions and it comes back to diversion ditches . Comm. Shaw commented that the lake can handle a significant amount of water from the run-off and asked Mr. Hannan to speak on this. Asst. Supt. Hannan reported that the lake level is not going to be an ally this year. The DoT are going to have as quickly as possible , to dump all the ,rater they can in order to make ready for the snow melt and they are dumping water as fast as they can. The problem is that the Seneca River does not let the water go out very fast. They have a number of downstream conditions which also give them a problem. He said there is a strong indication we will have problems in the city if we have a snoA melt unless it is gradual . City Engineer Cox commented that the entire Oswego Basin is in a real bind. DoT is well aware of that , as are other communities . He said the DoT are doing everything they can, and they are well aware of our problems. Emergency Purchase of Pipe Wma Supt. Dingman informed the Board it was necessary to buy pipe in excess of t amount normal for the department to buy without bidding, except in an emerge y. Under the circumstances , it was necessary to declare an emergency in order tu"` purchase $6 , 500 of Johns-Manville pipe without a bid. Resolution By Comm. Ewanicki : Seconded by Comm, Allan RESOLVED, That the. Board declares an emergency exists which does not permit adequate time for bidding, and consequently authorizes the department to pur , ,, chase needed pipe from the Johns-Manville Co. in the amount of $6 ,500 without the usual formality of bidding. Carried Unanimously 1/7 - 3- February 8 , 197 Emergency Purchase of S,. : t Supt. Dingman informed one Board that during the height of the snow season , an accident occurred at the Cargill Mine which threatened to cut off the city' s salt supply. Mr. Dingman went to International Salt Company and requested them to deliver salt to the city and that price was slightly in excess of our bid price and the department purchased $4 , 381 . 95 of salt from International . Resolution By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That an emergency existed which did not permit the normal process of b.'---'ing on the purchase of salt , and the Board authorized the Superintendent tc ay salt from the International Salt Company in the amount of $4 , 381 . 95 . Carried Unanimously Trai-isfer of Funds Supt. Dingman reported that during the water supply emergency it was necessary for Asst. Supt. Hannan to rent equipment in the F8340-1 account in whic,i funds had not been provided in the budget. Therefore , he requested the Board to transfer funds . Resolution B omm. Schickel : Seconded by Comm. Ewanicki R LVED, That the following transfer of funds in the Water $ Sewer Division b pproved: FROM: Water Contingency F1990 $6 ,000 W TO: Water-General Maintenance F8340-1 $6 , 000 Rental of Equipment 413 a Reason for transfer: break in raw water line caused by landslide . Carried Unanimously A pointment Stipt . Dingman requested approval of the following appointment : B.T omm. Schickel : Seconded by Comm. Shaw C C. Ballard, a Truck Driver in the Construction and Maintenance Division a . 83 per hour , effective February 6 , 1978 . Carried Unanimously Supt. Dingman commended the staff and employees of the department who had taken over during the snow emergency, the water emergency and now the flood emergency, some of which time he was unable to be present , and he wished to report for the record that he appreciated their efforts . Comm. Ewanicki expressed appreciation for the cooperation of the Southern Cayuga Lake Intermunicipal Water Commission with the City of Ithaca during the water emergency. Mayor Conley reported that the Southern Cayuga Lake Intermunicipal Water Commission had asked that a meeting be established between the Board of Public Works and their Commission to try to establish some emergency procedures for the future. Mayor Conley thinks it appropriate that we respond to their request . BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE : Fall Creek Improvements - Capital Project Supt. llingman reported that in respect to the Board' s recommendation to investigate improvements to Fall Creek , Common Council ' s action was in effect to agree in principle , but to recommend that the department establish a scope Df r^rvices and to present it as a capital project to the Capital Improvements c sa Committee for review and recommendation to the Budget & Administration �c. t:tee of Common Council. Therefore , as soon as the department gets the t .i it will prepare a scope of services for the Capital Improvements Review ,oj,-lmittee to work on. 'UBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : 3x s or Agricultural Tractor_ omm. Sch cTe reported that bids were received for supplying one agricultural :ractor as follows : Lfydt.n Lawn. & Recreation Corp. $3, 740 . 00 net T & J Simplicity Sales £, Service $3, 159. 77 net -4- February 8 , 1978 Resolution RESOLVED, That the contract for supplying one agricultural tractor in accordance with the specifications of January i8 1978 , be awarded to T & J simplicity, Sales & Service for their low net bid of $3 , 159 . 77. Carried Unanimously Bids for Rehabilitation of 213 S. Plain Street Comm. Schickel reported that bids wer received for the rehabilitation of 213 S. Plain Street . Architect Boehlecke has recommended the following award; .•,. Resolution RESOLVED, That the contract for rehabilitating 213 S, Plain Street in accordance with the plans and specifi ations advertised January 17 , 1978 be awarded to McCarthy Builders for thei low base bid of $24 ,990 , accepting alternate #4 (Siding) . Carried Unanimously Construction of Downtown Bus Shelters By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That Requisition #2 from V. Giordano Construction & Supply Company for services in connection with the construction of the downtown bus shelters be approved in the amount of $14 , 580 . Carried Unanimously Construction Administration - Downtown Bus Shelters By Comm. Schickel : Seconded by Comm. Ewanic i RESOLVED, That a bill of O' Brien & Ta be for construction administration in connection with the construction of the downtown bus shelters , be approved in the amount of $86. 24 . Carried Unanimously Electrical Work - Downtown Bus Shelters By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That Requisition #20 from Richardson Bros , for electrical work in connection with the construction of the downtown bus shelters, be approved 1 o'%► the amount of $1 , 552 , Carried Unanimously r Construction Services - Family Medicine Center. By Comm. Schickel : Seconded by Comm. Ewaniicki RESOLVED, That Requisition # 3 from IMc wire & Bennett for construction services in connection with the Family Medicine Center, be approved in the amount of $16 , 303. Carried Unanimously Electrical Work - Family Medicine Center By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That Requisition #1 from Norton Electric Company for services in connection i..ith the Family Medicine Center, be approved in the amount of $9 ,990. Carried Unanimously Construction Administration - Family Medicine Center By Comm. Schickel : Secon e by Comm, Shaw RESOLVED That a bill from O' Brif,r. $ Taube for construction administration in connection with the Family medicine Center, be approved in the amount of $300. Carried Unanimously Plumbing Services - Family Medicine Center By Comm. Schic el : Seconded by Comm. Allan RESOLVED, That Requisition #1 from Donahue-Halverson for plumbing services connection with the Family Medicine Center , be approved in the amount of $ 7 , 659 . Carried Unanimously Bids on Landscaping for Elmira Road By Comm. Schickel ; Seconded by Comm. Ewanicki RESOLVED, That the Superintendent be authorized to take bids on landscaping for Elmira Road in accordance with plans and specifications prepared by Barton, Brown, Clyde & Loguidice , -5- February 8 , 11- E R f s Upon being asked what the status negotiations with the merchants on Elmira Road is , City Attorney Shapiro r r,ted that on Thursday , February 2 he heard from Attorney McDermott who adv. iiim that he was disappointed with Council ' s action on Wednesday night in wh ne Council confirmed the assessment . He believed his clients would proba` go ahead and authorize him to proceed with a lawsuit and City Attorney Shar) - -_ did hear in the media coverage on Thursday- that apparently that ' s what they decided to do , but he hasn' t received any papers on that yet . Discussion followed on the floor concerning landscaping for Elmira Road. A to on the resolution resulted as follows : Ayes (4) - Shaw, Ewanicki , Allan , �,}ayor Conley Nays (1) - Schickel Carried Design Services - Peripheral Streets Project By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That a bill of Egner Associates for design services in connection with the peripheral streets project , be approved in the amount of $21 , 242 . 69. Di%_4 ission followed on the floor. A e on the resolution resulted as follows : Carried Unanimously krc.ittectural Services - Hangar Theater Restrooms By Comm, Schickel : Seconded by Comm. Allan :ESOLVED, That a proposal from Robert Mueller for architectural services in -onnecti.on with the Hangar Theater restrooms , be approved in the amount of 51 , 800 . Carried Unanimously 'INANCE, ACCOU14TS AND CAPITAL IMPROVEMENTS CMZTITTEE : ;y m. Allan: Seconded by Comm. Ewanicki .E: ,'D, That bills audited and approved by the Finance Committee as listed n tract No. 3 of the General Fund accounts of the Department of Public orlcs , and on Abstract No. 3 of the Water and Sewer Division, be approved for ayment. T IS FURTHER RESOLVED, That bills receivable be approved and ordered endered. Carried Unanimously ',RKING, TRAFFIC AND TRANSIT COQ fITTEE : )wing Charges during Snow Emergency _ty Attorney Shapiro reported that 7 or 8 of the tow-away charges are being ivestigated. He said he turned down at least a dozen more- -the usual situa- .on on these was that they were parked illegally; they knew this ; the city -ews had to get in to clean up the streets ; therefore , the cars were towed ,ay. He said there was some confusion regarding the cars illegally parked d towed at the owner' s expense , and those legally parked and towed at the ty' s expense. JOURNMENT : a motion the meeting adjourned at 5 : 20 p .m. 01 ease h �, RUndl,yv City Clerk Edward J, M nley , ai BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 8, 1978 10685 Block 99 Partnership(Ramada Inn) G2122 137.68 10686 Andrew J. Sommese G2122 16.82 10687 John Navros F2144 13.58 10688 Citizens Savings Bank F2144 23.97 10689 Thomas Jackson F2144 24.68 10690 Stephen Russell F2144 127.86 10691 Nycrest Corp. F2144 126.58 10692 City of Ithaca G2801 816.96 10693 City of Ithaca G2801 269.04 10694 City of Ithaca G2801 945.06 10695 Village of Dryden F2378 134.54 1--0696 City of Ithaca F2801 828.67 10696 City-of Ithaca 62801 8-28:66 10697 10698 Village of Trumansburg F2378 65.18 10699 Albanese Plumbing G2122 17.00 10700 City of Ithaca F8310-6-309 581.71 10700 City of Ithaca G8110-6-309 581.71 10701 City of Ithaca F8310-6-309 588.90 10701 City of Ithaca 68110-6-309 588.90 10702 City of Ithaca F8310-6-309 125.81 10702 City of Ithaca 68110-6-309 125.81 10703 City of Ithaca F8310-6-309 48.99 10703 City of Ithaca G8110-6-309 48.99 10704 City of Ithaca F8310-6-309 18.03 10704 City of Ithaca 68110-6-309 18.03 10705 City of Ithaca F8310-6-309 13.84 10705 City of Ithaca 68110-6-309 13.83 10706 City of Ithaca F8310-6-309 9.93 10706 City of Ithaca 68110-6-309 ----4.94 I i - 39 WATER SEWER APPROVED BY FINANCE COMMITTEE 1120 Melvin L. Passman A1710 10.00 1121 E. Zaldokas A1710 10.50 1122 Cornell University A1710 50.50 1123 Carl Pancoldo A1710 18.00 89.00 51 BOARD OF P I IFI, IC WCIRKS FFDII N GS CITY OF I'Flt' CA, N EW YORK ar Nuet ing 4 00 P.M. February 22 , 197E Conley Corr .-"Issioners (S) Allan , Ewanicki , Schickel , Shaw , Whi-spell T"'T - Cleveland OT EERS P!�"--- ';7,t . of 7-1- is Works - Dingman Asst. . Supt . of Public Works - Hannan Af-sz . Supt . of Public Works - Dougherty Cite 'Engineer - Cox C L v Controller - Daley Cite _^.ttorrt• - Shapiro , , -, doni , Gutenberger - lerl, - j"undle CD Comm. Schickel : Seconded by Comm. Ewanick-i approved as --,�-SF:LVFD, That the `,'inutes of the February 8 , 2978 meetLng be app-r --ccorded by the City' Clerk . Carried 7nanimously E-T to Y -,card J . Moore , Jr. lna5mucl- 1 commissioners had copies of the letter mom "".r . Moore . 1 reading was waived, but entered into the minutes a5 0-, ow'; e ry 8 lo : Department of Public Works All mem-hers o �_r the Common Council -7-)ts I a:. cstrated and Perhaps negative at this f the City of Ithaca , ov�ncT a resicent o e a7id 1% . Lincoln St . , I feel my opinion; a- c,b s e rvat ons L- 111 -j1d concern you. Additionally , my father served the zi—\ =or th4r vears on the T'olice Force . has been one c1r the most disagreeable winters I can reca" and mean weatherwi- se ! It ha5 been a n� �h+ma f C) T" L alike , x.• i-Lh hazardous e-1-periences a d2liv =are : s are causing me to say this' j 1,1i11 order inadequate street plowing 2 . Paiju-e to enforce, alternate parking Clean L I s and ruhiic 'T-�7 Sure res 4, cn-L s of iall Creel, -�rc: t?-:c hi c', haxe Eaf - - -',� flc)nd-';_ng problems resulting f-ro-. poo-v 7ruT-: ] ciT,,a1 planning th,�� -oes -7n-Lo Z- L 10TPC-, - all a!-)cut it Pa,-- -1-- when 3L - Creel, is high , est of the V C Z An 6 n * t iant to tie the rr7 wr a C'T CC 1 the C -; C -t T, e7-1 do tc ',-lthout h-,n6redS of calls w : th n e,-1 T}' I -T -T17 0 W I N" R' " 1 . i - F ,\: I - "JATE STREEI -r- C' Fut SPeal, f I r s t o t he S,i;.) --id i t I c-1 -7 52 X1snowtueun paT.zleD • aa111wwoO asnjad pue 2ui1g0'1q iaajis ` sXvm -VIH aql 01 pallaJal aq aloolq 'IN MOIJ paATaoal IaI401 aqz 1pgl `agAloSad Iaxolgos •wwOO Xq papuooaS : uvIlV •wwoO Xq uoiInlosa,d „Osol xao,L MON ` VoBgJI anuaAV axEq VOZ ..If ` al0ow • r pjumpg ` XIlnjadOH ; SAUMaATIp puE SxIEMapZ' wolf pa4IaATp aq uuo Mous aql pu3 ganO aql of ig2TI Mous aqJ Ivalo xaq • sMOld Xavioa aaow Om, lo auo guTjja� aptsuoo of XITD aql a2In I ` 2UTSOIO u- •xaEd ss D jo ljv d puE xaud 1IEMOIS IV auTJ ale sppoa aq, puE pauvalo IIaM jdaX ua q svq suowwoD aql aiou I ` XIlvivapzoul ; sxlEMapts Ile sMOld XITO aqI Xum aqI Xq `Ian. agoo-d UI LXEp JxaU aqJ UOTJOp IOU Xqq Lullols E aaljv sxaaM sluTEldwoo a i ITEM XqM LIaiuTM aqi uT awes aql op ,Cagl luulaodwT sE 1snC IT J ,usl • s IEMapts auTwExa o4 punoau aol3adsuT up spuas XJt0 aqI Iaumns gOE4 • 3DI'IOd 9HI OZ NIVIdNOD )CaHl dI uOTIOE Ia2 Mou uuo Xaq; suazTITD pawaoJUT IUGwIJV aQ aoTlod aqI ` luuanor s , lg2lu Isul UI ;waols Isvl a 4 Ialiv sxaaM• •gILI -qad XvpTaj ITIun paavalo IOU aaaM •4S E2nXED pup (aoauo ,l 40u) `uoszpeyl `XOOOUEH IV safptlq aql aaAO SXpm-xIEM 044 UOA3 • sxleMapts a uaoo 4E sdwnq avalo o4 alliTI auop seg X110 aq, • sxIEM puq jo asnEOaq slaa Is aq4 uT xlvM Eaap ano uT aldoad Xupyi 'xIEM v aOJ O�3 01 fUTXJJ isnC suazTiTO aoTUas Io IOOgos 01 2uT013 uaapltgo Ino ` qoC STg op off. �WTXII .ia-Tjns fIT'ep oqM uuwlTum Iood aql X4!d •aagleaM aq, Ol waql pauopuuqu aAeq SIa 4o ! qO ( auTJ E 13UTOp aaE SuazTIID XUPW •uoi1Ipuoo E gonS uT uaaq aAEq 1xlumapjs uagM jaiuTM E IIEOa.i iouuEO I 'Sk MXgVM OIUnd NWV SX- MaGIS 30 ONINVaU •paAOw s ED aAeq o4 apuw slluo pup g2noua paMOl'. 2uiaq IOU alp s4aaa4s aql XIjualuddy '),EMP paMO4 wain aAEq uaq4 IIzM Xagl puE ` 2�uTMOld aiagj Iadwuq pup slaaals aqI x olq Savo uagM waqi IIEO 01 pasoddns sT M CI aqI jugI saluls juauijapdaa aot Od aql •walgoad oTSEq u oslE sT aaagj ;2UTUIOw stgl x,Iuaoaa 4sow• • • 4uE pXq aq4 jo JUOIJ UT fuixaed sago 4noqu sxaaM aaag4 4sed aqi uT samil 4gfza 4uawIapdaa aoTlod aq4 Ilpo 04 pEq aApq I •XIJuaJsTSUOO laalls aql jo apes fuoam aqI uo xlEd saaq: •xaaM E aano 104 panow 2UIaq 1nogiTM iaai4s aqI uc 1jal uaaq aAUq SIUD q �uow isvd aqI uT aoiM,L • IIE jv sapo ITagl aAOw o4 as 4oq 4 ,uop awos -430145 aoauoyJ Jo apes g4nos aql uo aOVds 2utxavd jo gout Xaana wEC SIVO ZI -II S4g2TU QQO aq4 UO •aAV axEq JO xoolq 0ol aqi uT sluap is aaglo ale aaagj • SIEO g1rM spuaTIJ ao sIEO q,zM fuum ` sjuapnis ST XI jumixoadde ale aaagj sn off. lxau sasnoq aaagi aql uI • sawoq a4UATad aaam EqM olui �?uisnoq 4uapnis jo xnjjuT aqI Xq paJEAel22?e ale 4aaajS aoauoN XIIETOadsa pup •aAd axEq Uo swalgoad aql •XEMaATap umo ano Ino 4ald pinoo am os pamo4 IeO p aAEq o4 juaui4judag aoTlod aql auogd o4 Xjussaoau sum IT ` g46I •qa3 ` fUTUOAa XEpuns sE XI4uaoaa sd • saia4snpul a2ual1pgD 2?uipn1OUZ 4aaais aoaUOw JJO jag of a4noa aouuaiva ITagl aoEllal 04 laaa4S aoauON uO XvM -aAlap algnop .ino OluT Ilnd ol pEq aAEq sxona; pup SIEO IEIaaaS • swalgoad IEOisXgd aqi of ppv Savo !uTxapd saaAT_Ip aIeaaptSUOOUI • sawt4 XUpw ^° paaadwuq to paxOOlq ST oTJJEI4 `pEOI aqI }o sapts gloq uo paxavd alp Savo uagAi • sgano aq; o4 xopq paMOld uaaq ;ou suq laaa;s aq4 asneoaq XIluoisuq sawTl � paXoolq uaaq svq 41 • su TJTpuO3 Mous of anp algvss-edwT uaaq seq 4@al4s aq4 ` I Xivnupf aouts ` a3i Z ;walgoad Ieaa E ST lagUIS JOENOW -Xlddv ou saop apzs alvuaallE agl • •XEM auo XI1Eaaua2 puE snoaa2UEp alp SUOT4T UO3 ` • aAV aAUq uo a2ptaq • 4S tBnXEO aql Xq juausa�uuaxu �Wzxaud aql g1tM ' TJJVaJ JO auUI auo g4TM alqussed sT Iaalls aqJ •/CIUO s4g2zu Uana aqI uo paM011E sz 2u'AJud •31SJEa4 Jo 401 V S4a2 • aAV axEq •gano aqi of x pq pa old uaaq IOU aAUq uoi4sanb uT sxoolq aaagi aqI inq sawil jo Iagw u E pale aqI palaAOO aAEq sMOld aqI sa,k •wao;s Mous 4saTj aqi aouTS pa old Xlaadoad uaaq IOU spq •gAd HXVq SL6I ` ZZ Xiunlga3 - - ' ( - SIN) UolfuzlauQ .Csjag ` XjaaaOUT�3 ; IOT t sxuEuZ • aoiiTuiwoo aluTadoaddu aq1 of uo passud aq pjnoo aaIIaj sigl sdugaad inq `pafuugo apoo auj laf o4 op uuo noX 2UTgIXUU ST aaagj JT MOU)j j ,uop I Lsgluow XuEw SE Jluq IStaj ;v do SaAUJ gDTgM ` 104UTM UT GJUS SAIUMapTS aq4 aAVUi 04 fUTgIawOS Op Xagl 4 ,utO XqM ` SAOUaO xjuMapzs aoUTw Xaan JOJ puno.zu fUTxooj auoauios puas uuo j(ag4 iuga aawwns aqj gUTanp sATuMapts aql JO AIGJUS inoqu pau.zaouoo os ST i(ITO aqj 3I •uosaad funoX u 04 uana ` snoaagOUaaj Xjjuaa aaU puu (aagjTa `aa4uTM aagjo XUU GIB aanau PUB) aaluTM TIV pajjanOgS uaaq '. ,uaAEq s )IjuM age Jo J(UUW •uMOI 3ajjoD put asnoq aag uaam;aq XjuM pajjanogs E Cjpatq ST aaagl •apza t aoj iuuais U xst of puq `xouq 2UTAIUM Inq ' IT apuw Xjjunjou aqS •oft SXUp maj U VDI aq4 04 xjtM 01 paTJJ oqM jaaajS aqj do Xpuj pjo auaX LS uu ST a.zagl •panjosun saof wajgoad aqj os ` siaquinu aqj jjt 2UT44GB punoaE of o4 TUOTjOtadwT sum 41 put ajdoad Maj E IsnI Ono ajguTS Off. lluj Maas 44upTp 41 • saapuajjo TTU Jo saagwnu laaals jouxa aq4 PUB awtu Xw gjTM wagl paptnoad I ssajun fUTg4OU op pjnoo XITo aql pjOI sum I • any poOMwjg puu ` •and aaUmujaQ ` .any 4uu,Cag ` aOujd patAaEH `puoU uapXaQ jnogt XjTO aqj pajjuo Xlquaoa.z UD •ivajgo.zd Gill Inoqu fUTg4awos op X4TO aql anuq puu 400a4S aaT4ua uE 4suaj ju ao EaaE @11JUa uu 4noqu luTujdwoo E gjTm X411 aqj jjEo , o4 ajglssod aq oqs IT 4ugj aw 04 swaas II , -4gfnuo ;af„ spaojpuuj ao SJ@UMOGWOq uTU1103 XTUO GOUTS ` aui Off. swaas IT `muj aqi jo ivawaOaojua junboun of spuaj sTgZ 49-aapuaJJo JO sassaappu IOUxa aqj gjTM XITO aqj apTnoad Isnui ouo `pajjanogs Q sATvmapzs j(ITO aql JO staau 02JET laf of aapao uT IUgl ` uagl ` IT ST XqM •papaau aau Xagl sjaaJ aq 31 sauO Mme . UT Ind saauMOaulog aqj fUTxEw puu sxjtMapzs UT suoTIUTnap aoj fUTxooj S _ dOW MOUS-UOU aqj UT punoaE SaOf oqM auOawOS SBaTq XITO aqj I : azjnq auaQ„ :wzg 01 passaappU ,UM gOTgM pauog aqj 04 aaJ40j fUTMOTTOJ aqj puaa aa2aaquaing ugop uEwaapjy u04 uTjaUQ Xs4aq • says woaj aa4;a•j •UOTjUaapzSUOO aTaq; aoj TTDunoD uowuioD aq4 04 1a44aT aq4 axUI 04 pagsTM aq jVg4 pajUawwoO j(ajuOD aoi(EN ` 4uosaad 4u spun} ajgUjjVAU Ou Gap aaagj JUgj 2UTUTw104ap aajJy •JOOTJ aqI uO pamOTTOJ uOTssnosTQ „jtounoD uowwOD oZ : OO OSSVT AJ OA maN `EOUg1I 4aa11S uzuTd gjnoS SOS aaIuGD X;IununuoD apzsg4noS 10100aTQ anTjno@xg ` TUUwog tatwtj ngwuluuN sJOIOaaTQ JO paUOg aql JO Iuapzsaad `poau aOUaavTD ' SL6T ` VT Xatnagad uO 2UTlaaw aujnfaa t It saoJOaaTQ JO pauog aqj Jo GIOn Xq passud , spun] Xi ussaoau aagjo guns put punj XOU32UTIU00 aqj 2uTsn SOTOUOT_ OTJap asagi iOaaaoo of djTD aqj }o laEd aqj uO UOTIOU Idwoad Isanbaa XTTnj Oadsoa aaluaD X41unwwoD aptsglnoS aqj jo saoloaazQ jo pauog aqj `panjosa-d ` joaCoad aqj aoj junoOOE XOUa2UTjUOD aqj uT uTUwaa saTUOw ` SUaaaghi ` aaluaj aqj Jo U014UAOUaa aqj UT Xillunb UT IUOTOTjap aaaM gDTgM swajT uoilonalsuoo uTulaao EOuglj jo XjjD aqj jo aOXVW aqj puu s)jaoM OTjgnd Jo ivapuoiuTaadnS aq4 JO uOTIUa14U ago 04 paTIvo sug aaluaD XiTunwwoD aplsglnoS aqj jo s.ioloGaTQ jo patog aqj ` suaaagM rialuOD aOXPN ajgUaouOH„ :pauog aqj of aallaj 2uimollo} aqj peaa alpunE xaaTD XilD .zaluaD AalunwwoD aplsglnoS aqj woaj aai4aq SL6T ` ZZ risen.iga3 -S - 54 - 4 - February 22 , 1978 P. S. Another problem is that the present system only works if people are willing to "tell on" their neighbors . lost people aren ' t- -especially since it isn ' t confidential . " Alderman Gutenberger asked for a reclarification of the policy of the city regarding the cleaning of the sidewalks . Discussion followed on the floor. Supt . Dingman commented that the law i clear on it . The sidewalk within .. the public right-of-way is the owner ' s responsibility and the owner must , among other things , keep it clear of i e and snow. If he fails to do it within a reasonable length of time , de ermined by the Superintendent , then the Superintendent causes it to be cle ned by city forces , the cost of the cleaning plus 50 percent overhead, to e billed to the owner. From the homeowner' s point of view this is not very economical way to get a side- walk cleaned. When a complaint is reg stered, the complainant is required to give his name and address . The cal s should be made to City Hall , directed to the Construction and Maint nance Division who have forms to register the complaints on. Complaint may also be made through Board members or aldermen. COMMUNICATIONS FROM THE MAYOR: Mayor Conley informed the Board that h will take steps to set up a meeting between the Board of Public Works and he Southern Cayuga Lal-, Intermunici- pal Water Commission to try to establi h emergency procedure: Jr the future . BRIDGES, CREEKS AND STORM DRAINAGE Report on Fall Creek Flooding Asst . Supt . Hannan reported that the Fall Creek level has been brought down so that the creek is within the channel ; they are continuing to generate slush which is probably a function of the stream itself washing the slush out from underneath. They are accomp fishing a lot by keeping the opening free so that when the melted water do s occur, there will be an immediate escape for the water instead of a bac -up situation which is what happened in the past . He said if the diversio ditch is not enough, the next spot will be the two outlets along Cayuga treet and the railroad ditch. Both of these are presently being enlarged and cleaned as much as possible . At the moment the situation is stable . Alderman Bordoni commented that it ha been suggested the diversion ditch should be widened to 30 feet and aske if this s a practical thing to do . City Engineer Cox reported that Profs Liggett and Murphy p : ented, at a meeting of Mr. Cox, Mayor Conley, rep esentatives of the scil,_ )l district and residents of Fall Creek , the findings of an investigation of the capability of the diversion as set up for North ayuga Street . They have been able to make some approximation of the amount of flow we could expect the channel to handle in the event of a rise in wate level . The 30 feet is simply a number which they used in their calculations as being the average width of the channel . One of their recommendation was that the channel be wider at its opening. Likewise it was one of their recommendations that the fence and guardrail along Rte. 13 be taken out nd it be widened there ; again because the calculations assumed an average idth. They assumed the average width of the channel was 30 feet so they a e suggesting the entire width be that much. Another suggestion was that we try t temporarily plug the diversions we have now available and leave them cl sed so when we do encounter some in- creased flow we let that water work hrough the slush into the channel . Thf is some merit to that idea , but that would depend upon the weather conditiol,F ,� Mr. Cox said he hand' t had an opport nity to discuss the idea with Mr. Hannan_ so couldn' t offer much in the way of answers at that point . Alderman Bordoni asked Mr. Cox to coLment on the amount of good it would do to increase the sandbagging along th banks on both sides 3-6 feet . Mr. Cox commented that the gentlemen from Cornell University were good enough to research the records and p ovided data on the past maximum flows for the month of March. From those hey were able to calculate the -S- February 22 , �6�8 the possibility of flows to expect next month. It is difficult to put on the probability curve where they think they ought to be looking to , but it gives an idea what kind of flows to expect . Mr. Cox said he believed the gentlemen indicated it was their impression that with these flows , with the diversions the city has , that they thought there was a pretty good chance the stream would handle it without overtopping the banks if the ice were floated. If the ice is broken up there is in fact a chance that it is going to cause more serious problems . Regarding sandbagging Mr. Cox said his answer would be "no. " Asst . Supt . Dougherty commented that the crews are continually enlarging the diversion ditches and keeping them clear. Mayor Conley reported that staff would meet the following morning and he asked Supt. Dingman to discuss the Liggett and Murphy proposals . There were a lot of suggestions made which he hoped the staff would have a chance to go over at that meeting and try to implement whatever they think they could. (D Mr. Cox commented that one thing is to have warmer water and keep that in ®the channel to keep the ice broken up , and he thought that is a good idea. , ' He said he thought the residents will be willing to go along with the program <of temporarily closing the diversions if they know why the creek is coming Q up again as a result. <Mayor Conley reported there will be a meeting with the Fall Creek Civic Association on Sunday at which time Chief Weaver will speak ; he plans to ask Profs . Liggett and Murphy to attend that meeting. Asst . Supt. Hannan commented that he hated to see theoretical possibilities handed out as solutions . He didn' t think this is the kind of information that should be given to the media. He said we shouldn' t be thinking in terms of destruction and he hated to have this kind of conversation at the Board meeting. Capital Project__ - Fall Creek t" Comm. Whisper - Seconded by Comm. Ewanicki RESOLVED, Ths - - e Board approve the proposal for a capital project to develop a Pla Action which has as its basis the protection of lives and property on r ides of Fall Creek. IT IS FURTHER RESOLVED, That the project as approved be referred to the Capital Improvements Review Committee for recommendation to the Common Council for funding at its March 1 meeting. Carried Unanimously Plan of Action - Consultant Services By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That subject to the approval of funding by the Common Council , the Superintendent be authorized to engage a consultant to aid in the development of the Plan of Action. Carried Unanimously Mayor Conley left the meeting at 5 : 08 p. m. Vice-Chairman Ewanicki chaired the balance of the meeting. STAFF REPORTS Appointment and Promotion Supt . Dingman requested approval of the following appointment and promotion : By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That John T. Ailing be appointed as a Laborer in the Buildings and Grounds Division at $ 3. 29 per hour , effective February 19 , 1978. Carried Unanimously By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, That Richard Bowlsby be permanently promoted to the position of Chief Sewer Plant Operator in the Water and Sewer Division at an annual salary of $14 , 194 , effective February 17 , 1978 . Carried Unanimously 56 -6- February _'2 , 1978 Supt . Dingman commented that Mr. Bo lsby has been acting as Chief Sewer Plant Operator , has taken and passed the Civil Service examination and the salary is the same as he is currently receiving . WATER AND SEWER COMMITTEE Agreement- -City of Ithaca and Village of Cayuga Heights By Comm. Schickel : Second e by Comm. Shaw RESOLVED , That an agreement between the City of Ithaca and the Village of Cayuga Heights which provides for t e service of six Cayuga Heights resi - dents with city water and which establishes the conditions and rates for such service , be approved. Carried Unanimously Southern Cayuga Lake Intermunicipal Water Commission Billing Comm. Schickel reported that the Southern Cayuga Lake Intermunicipal Water Commission has billed the City $26 , 796 for the 22 ,400 ,000 gallons of water provided by the Commission during t e January 26-February 1 water emergency. This billing is at the Commission' s bulk rate of $1 . 14 per thousand gallons , plus an electric demand charge of $1 , 260 . By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the bill of the SCLI C be referred to the Water and Sewer Committee for review and recommendation. Carried Unanimously HIGHWAY COMMITTEE : Challenge Industries - Request Comm. Shaw reported that Challenge Industries has requested that the City provide a replacement belt for the conveyor at the glass recycling plant at a delivered cost of approximately $S50 . They request that the funds for this replacement come from the capital revenue sharing funds which were originally set up for improvements and equipment at the glass recycling plant . There is a balance of approximately $5 , 100 in this account . , By Comm. Shaw: Seconded by Comm. S hickel RESOLVED, That the Superintendent b authorized to purchase and have delivered for installation by Chall nge Industries a replacement belt for The conveyor unit at the glass recycliny plant at an estimated cost of $550 , to be charged against Capital Account 890-132 , Glass Recycling. Carried Unanimously Parlor City Construction Company - Zeconstruction of Elmira_ Road By Comm. Shaw: Seconded by Comm. S hickel RESOLVED, That Requisition No . 9 fr m the Parlor City Co:,:.: -- ruction Company for services in connection with the reconstruction of Elmira Road be approved in the amount of $43 , 571 . 35 . Carried Unanimously Barton, Brown, Clyde , and Loguidice - Supervision of Construction By Comm. Shaw: Seconded by Comm. S hickel RESOLVED, That a bill from Barton , Brown , Clyde , and Loguidice for super- vision of construction on Elmira Road , be approved in the amount of $117. 55 . Carried Unanimously Peripheral Streets By Comm. Shaw: Seconded by Comm. S hickel RESOLVED, That the Superintendent ba authorized to receive bids on the reconstruction of the 100 block of gest State Street , the 100 block of South Cayuga Street and the 100 blo k of North Cayuga Street in accordance with plans and specifications prepared by Anton J. Egner. Discussion followed on the floor. A vote on the resolution resulted a3 follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AN PARKS COMMITTEE Family Medicine Center Furniture Bids Comm. Schickel reported that bids for the furniture for the Family Medicine Center were received on February 17 and an oral recommendation will be made at this meeting. - 7- February 22 , ?9178 Family Medicine Center Medical Equipment Bids Comm. Schickel reported that bids for the me ical equipment for the Family Medicine Center were received on February 17 and an oral recommendation will be made at this meeting. City Engineer Cox reported that the combined bids on furniture brought the cost over the budget for the items . With that in mind the architect has recommended going with the low bidder. The hopsital staff has agreed they could do without furnishings for what is termed the "employee ' s lounge ," and would recommend eliminating 1 each of items A, B, D and E , and bring the total down to $3, 702 . 20 for the low bidder. Mr. Cox recommended awarding the bid to Benche , Inc. of Syracuse , N.Y. who are willing to place the order that way. Completion date , according to Mr. Cox, has been extended to April 21 , 1978. Resolution By Comm. chickel : Seconded by Comm. Allan RESOLVED, That the bid for the furniture for the Family Medicine Center be Co awarded to Benche , Inc. of Syracuse , N.Y. for the low bid of $3 , 702 . 20 , ®eliminating Items 1 each A, B , D and E. T'i Carried Unanimously QRegarding bids for medical equipment , Mr. Cox reported that hospital staff <are canvassing the bids , thus a recommendation is not ready for action but <hopefully it will be ready for the next meeting of the Board. FINANCE AND C. TAL ACCOUNTS COMMITTEE By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 4 of the General Fund accounts of the Department of Public Works , and on Abstract No . 4 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 27 p .m. Xoor� se ft A. Rundle , City Clerk Edward J. Conl y , May Board Of Public Works Proceedings Accounts Receivable February 22, 1978 10707 Raymond Handlan F2144 46.43 10708 Norman D. Freeman F2144 34.91 10709 Robert S. Miller F2144 23.92 10710 Michael Gold F2144 32.84 10711 Thomas Jackson F2144 28.39" 10712 L. L. Johnson F2144 24.75 10713 Anthony Cerrache F2144 11. 29 10714 Doris Yengo F2144 30.71 10715 Angelo Paolengeli F2144 23.92 10716 Richard Aafard-Group Homes of Tomp.County F2144 13.58 10717 Robert Dean F2144 38.56 10718 Anthony Treadwell F2144 15.00 10719 Paul E. Nedrow F2144 250.08 10720 City of Ithaca F2801 1,678.46 TOTAL 2,252.84 Water $2,252.84 Sewer .00 APPROVED BY FINANCE COMMITTEE i BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. March 8 , 1978 r PRESENT : Mayor - Conley Commissioners" (4) - Allan , Schickel , Shaw, Whispell ABSENT : Commissioner. (2) - Cleveland, Ewanicki h OTHERS PRESENT: ity Controller - Daley Asst. Supt. of Public Works - Hannan Asst. Supt. of Public Works, ,- -Dougherty Supt. of Public Works - Dingman City Engineer - Cox City, Attorney - Shapiro Traffic Engineer - Gombas City Clerk - Rundle ` co • �. ® MINUTES: By Comm. Schickel : Seconded by Comm. Whispell Q RESOLVED, That the minutes of the February 22 , 1978 meeting be approved Q as recorded by the City Clerk. Carried Unanimously Q PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Second Annual Music Festival Mr. Michael Green, 111 East Spencer Street , representing the Ithaca New ! Times , requested permission to use a portion of Cass Park by. Tr'eman Maria for the Second Annual Music Festival on July 15 and 16 , lVS , under the same provisions as in 1977. Supt. Dingman explained that the department requi - bncurrent permission from the Finger Lakes State Park Commission for paring in the marina parking area. The department does not permit promotian,.,.outside of the immediate area of Ithaca, require "hold harmless" agTd64aent , the group must meet the requirements of the Health Department and they are pro- hibited from charging admission or use the property for gain. In additi , a letter is required from the Ithaca New Times formalizing the request. Mr. Green presented a letter to the City Clerk. Resolutibn • By Comm. Allan: Seconded by Comm. Shaw RESOLVED, the Board grant the request for the use of city .property for the Second Annual Music Festival on July 15 and 16 , 1978 , subject to the . department' s requirements . Carried Unanimously Fall Creek Mr. Robert Nobles , 112 E. Falls Street , addressed the Board concerning the flooding in the Fall Creek area. He said he has written a letter to the Editor of the Ithaca Journal which should' be published soon. He agrees that the city and department were a great help after the damage was done. He reminded the Board that two years ago , after pumping water for three weeks , the Fall Creek residents asked the city for help . He said the people expect the city to do something before another fall to try to solve the problem. He said he would like to go on record for dredging the creek, creating a deeper channel to handle the water. _. . r. Mayor Conley commented that he has created a committee for information flow; they will try to identify some funds that can be set aside for work in the area, and they intend to do everything possible to bring projects - k back to the Board so that decisions can be made and work done . 4r STAFF REPORTS : : tatus on Contract Construction City Engineer Cox reporte . t at the work on Elmira Road is nearly complete . The city has advertised for lids on contract #2 Plantings , i sm GO -2- March 8 , 1978 The Stewart Avenue Retaining Wall is substantially complete ; there are some things that will have to wai for warmer weather to be done. The Medical Facility on State Street is approximately 65% complete , as far as expenditures . The Board was asked to award bids on the medical equipment for the facility. The replacement of windows at the G. I .A. C. building is completed. The three larger bus shelters in he Central Business District are nearly complete. There are a number of odds and ends on the job to be cleaned The department has placed an order for 17 smaller bus shelters which shy.: 3 be arriving soon and a contract w 11 be put together for the installatior.- of those. Phase 1 of the Peripheral Streets project has been advertised and bids are expected on March 20 , 1978 for that project. The city has advertised for the contract construction for the Hangar Theater project to improve the pa king lots . Bidding has been delayed once due to the snow because the contr ctors could not make an on-site inspection An architect is working on plans For improvements to the restrooms in that building. WATER AND SANITARY SEWERS COMMITTEE: Bi s or Motor Vehicle E ui ment Comm. Shaw reported that bids wer received on Monday, March 6 , 1978 for motor vehicle equipment , includin two 2-1/2 ton dump trucks and one suburban for the Water and Sewer Division. Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the contract for supplying two 2-1/2 ton dump trucks replacing vehicles #17 and #167 , in accordance with the specifications of February 13 , 1978 , be awarded o Spencer Ford Sales , Inc. for their low total bid of $19 ,006. 42. Carried Unanimously Contract for One Suburban By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the contract for supplying one suburban replacing vehicle #304 , in accordance with the specifications dated February 13 , 1978, be awarded to Bill Zakakis Chevrolet Inc. for their low bid of $5 ,321 . Carried Unanimously Southern Cayuga Lake Intermunicipil Water Commission Mayor Conley in forme the Boar that he a been given three dates as follow when the Southern Cayuga Like Intermunicipal Water Commission could meet with the Board of Pub1 c Works and staff as previously dis- cussed, and asked the Board what heir preference was . Monday , March 13 at 11 : 0 a.m. Monday, March 20 at 7: 3 p.m. Monday, March 27 at 6 : 3 p.m. Monday, March 20 , 1978 , at 7 : 30 p m. was the date and time selected for the meeting. HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Reimbursement for "Tow-awa s" By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That on the advice of Attorney Shapiro , reimbursement be made for the following "tow-aways" : David and Nancy Fuller - $32 . 10 Manachen Nathan - $26. 75 Carried Unanimously City Attorney Shapiro commented t at directions should be given to the City Controller and City Clerk that the above checks be sent out. 61 - 3- March 8, 1978 Amendment to Equipment List in the 1978 Budget Comm. Shaw reported that at its March 1 meeting, Common Council authorized monies and amended the equipment list in the 1978 budget to provide for the purchase of a grader for the Construction and Maintenance Division in the amount of $70 ,000. Resolution RESOLVED, That the Superintendent be authorized to receive bids for a highway grader. Carried Unanimously Landscaping of Elmira Road Item withdrawn from agenda. Purchase of Motor Vehicle Equipment Comm. Shaw reported that bids were received on Monday, March 13, 1978 for the purchase of motor equipment for the Construction and Maintenance Co Division , 0 Resolution RESOLVED , That the contract for supplying three 2 1/2 ton cab and chassis replacing vehicles #179 , #285 and #288 , in accordance with the specifica- tions of February 13, 1978 , be awarded to Spencer Ford Sales, Inc. for B their low total bid of $22 ,643. 33. Carried Unanimously Contract for Pick-up By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the contract for supplying one 3/4 ton pick-up replacing vehicle #6 , in accordance with the specifications of February 13, ,2978, be awarded to Cayuga Ford, Inc. for their low bid of $6 ,534. Carried Unanimously Barton, Brown, Clyde $ Loguidice -_ Engineering Services By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a bill from Barton , Brown , Clyde $ Loguidice fo$ engineering services in connection with the reconstruction of Elmira Road ka, approved in the amount of $417. 56. Carried Unanimommly B. K. Hough, Consulting Engineer By Comm, Shaw: Seconded-by Comm. Allan RESOLVED, That a final bill from B. K. Hough, Consulting En- ., for engineering services in connection with the reconstruction c-1 a metaining wall on Stewart Avenue be approved in the amount of $745.44.. Discussion followed on the floor. k A vote on the resolution resulted as follows : Carried Unanimously BRIDGES , CREEKS AND STORM DRAINAGE COMMITTEE: Consulting Services - Plan of Action - Fall Creek Comm. Whispell reported that at its reguiar meeting on March -J , 1 ?8 the Common Council , acting at the request of the Board of Public ;Work, established a capital project of $10 ,000 for consulting services connection with the preparation of a Plan of Action for the .p rote - ioa of life and property from the hydrological effects of Fall Greek, Acting in response to the authorization of this Board on February .Z2 , lc . the Superintendent has entered into an agreement with B. K. Hough , Cc lting Engineer of Ithaca, for consulting services in connection with th '11aa of Action for a lump sum of $9 , 500. Resolution f By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the Board approve the action of the Superintendent. Discussion followed on the floor. Mayor Conley informed the Boar t would soon appoint a Fall Creek Capital Project Information Committee U ill include residents , representation from Fall Creek Civic Associati , a 62 -4- March 8 , 1978 member of Tompkins County Environmental Council , a member of the City Environmen�;�l Commission, Chairman of the Creeks and Storm Drainage Committee c':.f. BP1Nr, and representatives of the school district and Town of Ithaca ._ th� purpose of the committee is to make sure that the city touches b , : ?-'With all groups interested in the capital project. A vote on the resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Bids for Trees By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the Superintendent be authorized to request bids for tree for spring planting on East State Street , East Seneca Street , and East Buffalo Street , in accordance with a report and plan prepared by the Shade Tree Advisory Committee under date of Mach 8 , 1977. Carried Unanimously Medical Equipment Bids Comm. Schickel reported that bids were received on February 17, 1978 for medical equipment for the Family Medicine Center. Resolution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the bid of American Hospital Supply be rejected because it is incomplete. RESOLVED, That the bid of Paine Hospital Supply be rejected because several items do not meet specification. BE IT FURTHER RESOLVED, That the contract for supplying medical equipment in accordance with the specification of January 31 , 1978 be awarded to Kelley Surgical Company, the Lowe t bidder meeting the specification. In awarding this bid, two each of items 2 , 3 , 4 , 5 , 10 and 12 and all of items 9 , 14 and 17 are eliminated so that the contract price is $9 ,656 . 3 Carried Unanimously Windows at GIAC - Bill By Comm. Schickel : Seconded by Comm. Allan ' ,RESOLVED, That a bill of Robert Bcoehlecke for architectural services in connection with the windows at GI AC be approved in the amount of $172 . 54. Carried Unanimously Family Medicine Center - Construe ion Services By Comm. Schickel : econ e by Comm. Allan RESOLVED, That requisition #4 front McGuire $ ' Bennett for construction services in connection with the construction of the Family Medicine Center be approved in the amount of $15 ,602. Carried Unanimously Family Medicine Center - Blectrc I Servrces- By Comm. Schickel : Seconded by Comm. Allan- RESOLVED, That requisition #2 fron Norton Electric Company for electrical services in connection with the construction of the Family Medicine Center be approved in the amount of $5 ,120. Carried Unanimously Family Medicine Center - Heating and Ventilating Services By Comm. Schickel : Seconded by Comm. Whispell r.,. RESOLVED, That requisition #2 from Collins & Walton for heating and ventilating services in connectior with the construction of the Family Medicine Center be approved in the amount of $7 ,145. 10. Carried Unanimously Family Medicine Center - Change 0 der #1 By Comm. Schickel : Seconded by C mm. Allan RESOLVED, That Change Order #1 in the contract of McGuire $ Bennett for the construction of the Family Medicine Center which provides for the exca- vation of a new storm drainage lire and the excavation of water and sanitary sewer lines at an additi nal cost of $455 be approved. Carried Unanimously 63 -5- March 8 , 1978 Family Medicine Center - Change Order #2 By Comm. Schickel-: Seconded by Comm. Allan RESOLVED, That Change Order #2 in the contract of McGuire & Bennett for the construction of the Family Medicine Center which provides for the installation of vinyl asbestos tile in place of carpet , be approved at a net deduction of $577. Carried Unanimously ,Family Medicine Center - Change Order P1 By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That Change Order P1 in the contract of Donahue-Halversen for plumbing services in connection with the construction of the Family Medicine Center which provides for additional storm, sanitary and water service work, be approved in the additional amount of $931. 73. Carried Unanimously Bus Shelters - Change Order E2 CO By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That Change Order E2 in the contract of Richardson Bros . for 0 electrical work in connection with the bus shelters which provides for r-i one additional contactor in each shelter and an increase in the size of Q the heating circuit , be approved in the additional amount of $254. 57. C[ Carried Unanimously Q Renovation of South Plain Street - Change Order 1 By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That Change Order 1 from McCarthy Builders for the renovation Of 213 South Plain Street which provides for a new furnace , fire stops and smoke detectors for a total additional cost of $1 , 345 , be approved. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Renovation of 213 S. Plain Street - Construction Services By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That requisition #1 of McCarthy Builders for construction services in connection with the renovation of 213 South Plain Street be approved in the amount of $ 7 , 380. Carried Unanimously GIAC - Installation of Windows By Comm. Schickel : Seconded by Comm. Allan - RESOLVED, That Change Order 2 in the contract of J. Hawk, Inc. for the installation of windows at the Greater Ithaca Activities Center which provides for additional outside trim and replacement of three broken windows , be approved in the amount of $600. Carried Unanimously S GIAC - Replacement of Windows y Comm. Schickel : Seconded by Comm. Allan RESOLVED, That requisition #2 (final) of J. Hawk , Inc. for window replace- ment at the Greater Ithaca Activities Center be approved in the amount of $11 , 806. 70 . Carried Unanimously Purchase of 1/2 ton Pick-uln By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the contract for supplying a 112 ton pick-up in accordance with the specifications of February 13, 1978 be awarded to Cayuga Ford for their low bid of $41096. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Whispell : Seconded by Comm. Allan RESOLVED, That bills audited and approved by the Finance Coor„mittee as listed on Abstract No. 5 of the General Fund accounts of the Department of Public Works and on Abstract No. 5 of the Water and Sewer Division , be approved for payment. 64 -6- March 8 , 1978 IT IS FURTHER RESOLVED, That bill3 receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMM TTEE: Petition for Elimination of One-way Street System Comm. Allan reported that the committee had met with the petitioners for elimination of one-way street system on Aurora and Cayuga Streets ; however, decision at this point is not av ilable to the Board. He said he wishes to have a meeting on that item wi h the committee between now and the next Board meeting. In addition lie hopes to have reports on the parking on Lincoln Street and South Aurora Street school crossing at the next meeting. Standard Traffic Signal and Controller Equipment By Comm. Allan : Seconded by Comm c is el WHEREAS , the City now has Crouse-11inds traffic signal controllers and traffic equipment in use in 52 intersections throughout the City, and WHEREAS, labor costs for servicing a standard signal equipment will be less than for servicing different types , NOW, THEREFORE, BE IT RESOLVED , That the Common Council be requested to adopt Crouse-Hinds as the standar traffic signal and controller equipment to be purchased and used by the City of Ithaca in the year 1978 , except on the existing arterial system on Meadow Street , and to authorize the Board of Public Works to advertise for lids , and to purchase traffic signal and controller equipment of this manufacturer in such quantity as the funds provided in the 1978 budget will permit. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 17 p.m. se A. Rundle , City Clerk Edward J. onley, M r r BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 8, 1978 10721 Theron Johnson F2144 23.92 10722 Cornell University F2144 23.92 10723 Group Homes of Tompkins County F2144 11.29 10724 Richard Dennis F2144 11.29 10725 Italia Sosti F2144 23.92 10726 Shell Oil Co. F2144 138.46 10727 Bill J. Manos F2144 53.08 10727 Bill J. Manos G2122 53.08 10728 Barbara T. Hassan F2144 14.44 10729 Burris Plumbing & Heating G2122 9.00 10730 Larry Hull G2122 14.00 10731 Frank Orzino G2122 18.00 10732 R. Weber G2122 17.00 10733 City of Ithaca F8310-6-309 749.85 10733 City of Ithaca 68110-6-309 749.85 10734 City of Ithaca F8310-6-309 70.08 10734 City of Ithaca G8110-6-309 70.07 10735 City of Ithaca F8310-6-309 7.98 10735 City of Ithaca G810-6-309 7.99 10736 City of Ithaca F8310-6-309 27.12 10736 City of Ithaca G8110-6-309 27.12 10737 City of Ithaca F8310-6-309 6.90 10737 City of Ithaca 68110-6-309 6.89 10738 City of Ithaca F8310-6-309 6.01 10738 City of Ithaca G8110-6-309 6.01 WATER 1168.26 TOTAL$ 2147.27 SEWER 979.01 APPROVED BY FINANCE COMMITTEE 1124 MacArineey & Tolles Inc. A1710 47.28 1125 New York State Electric & Gas Corp. A2560 118.00 1126 Robert Flannery, Ivy Realty A1710 65.70 1127 Nancy Gersh A1710 65.70 1128 Raymond E. Jordon A1710 87.57 1129 James Conley A1710 23.48 1130 Ivar Johnson A1710 43.82 1131 John Peter Wolfe A1710 43.82 1132 Jacob Geldwert A1710 109.46 TOTAL 604.83 65 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. March 22 , 1978 PRESENT : Mayor - Conley Commissioners (4) - Allan , Schickel , Shaw, Whispell ABSENT : Commissioners (2) Cleveland, Ewanicki OTHERS PRESENT : I Supt . of Public Works - Dingman Asst. Supt . of Public Works - Dougherty Asst. Supt . of Public Works - Hannan City Engineer - Cox Director, Planning $ Development - Van Cort Traffic Engineer - Gombas City Clerk - Rundle O MINUTES: By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the Minutes of the March 8 , 1978 meeting be approved as Q recorded by the City Clerk. Q Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Sun Day Mr. Ben Nichols , 109 Llenroc Court , addressed the Board, as a representative of the Sun Day group , stating their purpose is to promote the use of sources of renewable energy of the country and also promote conservation of energy. They will observe Sun Day on Saturday , May 6 , 1978 on the Commons with demonstrations , workshops , displays , etc. To encourage people coming to the Commons that day by use of public transportation and bicycles instead of cars , Mr. Nichols requested that the City provide free bus service between 10 : 00 a.m, and 4 : 00 p . m. , in addition to designating an area for the parking of bicycles , preferably on the ground floor of one of the parking garages , at no cost. Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, the request for free bus service and accommodation for bicycles on Sun Day, Saturday, May 6 , 1978 be referred to the Parking , Traffic and Transit Committee for recommendation. Carried Unanimously People ' s Committee for Jazz Mr. Joel Thomas , student of Ithaca College , read the following letter to the Board: "Robert 0. Dingman Board of Public Works 108 E. Green St . Ithaca, N. Y. 14850 Dear Mr. Dingman, We would like to request the use of Cass Park for our yearly Outdoor Jazz Festival on Saturday , April 29 , 1978 . The Festival will consist of seven or eight local jazz bands including the Ithaca College Jazz Labs playing big-band jazz . We would like to begin the pre-concert prepara- tions at 10 : 00 A.M. and we should be completely off the premises no later than 8 : 00 P.M. The music will start at 12 : 00 Noon. Advertising will be limited to posters on the Ithaca College Campus and Ads in local news- papers and on local radio during the week before . We do not expect more than one thousand people . We are also aware that we are responsible for clean-up , traffic , and safety and we are prepared to handle these aspects of the concert as well . We do not hold the City of Ithaca responsible for anything occurring in the aforementioned categories . I hope that this can be worked out for the enjoyment of both jazz musicians and jazz listeners alike. If anythio,: 66 -2- March 22 , 1978 is unclear, please feel free to call me at the above number. Thank you very, very much. Sincerely, Jon Kolbert People' s Committee for Jazz" Discussion followed on the floor. Resolution . By Comm. Whispell : Seconded by Comm. Schickel RESOLVED , the request for the use of Cass Park by the People ' s Committee for Jazz be approved, subject to rules and regulations established by a Supt . Dingman. Carried Unanimously COMMUNICATIONS : Supt . Dingman received the folio ing communication from the City Chamberlain: "Mr. Robert 0. Dingman Superintendent of Public Works 108 E. Green Street Ithaca, New York 14850 Dear Mr. Dingman: Our records show the following outstanding bills against City-owned property at 213 S. Plain Street : Misc. bill #10325 , audit of /23/77 , water meter repair , $16 . 90 Water and Sewer bill , Acct . #58-9884 , June 1 , 1976-Jan. 5 , 1977 , $39. 48 Sincerely, John D. Wright City Chamberlain" Discussion followed on the floor. Resolution By Comm. Whispell : Seconded by Comm. Shaw RESOLVED, The outstanding bills egainst 213 S. Plain Street in the amount of $56 . 38 be expunged. Carried Unanimously STAFF REPORTS : Family Medicine Center City Engineer Cox reported that due to price adjustments and substitution by the manufacturer in the furniture for the Family Medicine Center , in the interest of time he had plac d an additional purchase order to Benche , Inc. in the amount of $ 318 . 77 an asked approval of the Board for same . Rescl.ution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, the additional PurchaSE Order to Benche , Inc. for the Family Medicine Center furniture in the amount of $ 318 . 77 is approved. .M . Carried Unanimously City Bridges City Engineer Cox reported that in connection with the recommendations of Consulting Engineers Modjeski and Masters of Harrisburg , Pa. , in their report developed concerning the condition of city bridges , there Es; money in the capital budget to considei the rehabilitation of the South Albany Street bridge . PARKING , TRAFFIC AND TRANSIT COMM ITTEE: Request for Two-way Traffic on A rora and Cayuga Streets By Comm. Allan : SecondeT—b—yComfl.. Whispell RESOLVED, That the request to return the 100 , 200 and 300 blocks of North - 3- March 2 ' , 197£�,� Aurora Street , the 100 , 200 and 300 blocks of North Cayuga Street , and the 100 block of South Cayuga Street to two-way traffic be denied. The one-way system in the Central Business District on these streets was instituted as a result of repeated and insistent demands of the general public , the motoring public , and the merchants of the Central Business District* Any scheme for relieving this congestion while still main- taining two-direction traffic would have resulted in the removal of nearly all of the on-street parking in the Central Business District on affected streets . Such a course of action was determined to be more damaging to business in the Central Business area than the one-way system. The one-way system resulted in a better movement of traffic with the ability to adjust the flow as needed without causing annoying and time- consuming delays due to left turns at the intersections which cause con- gestion in the short blocks in the Central Business District . The system has provided the ability to handle future increase in traffic which was not available in the two-way system. This will be especially important when downtown redevelopment has been fully accomplished. The one-way system provides desirable and necessary parking in truck- loading zones without impeding the movement of traffic. Q A much safer condition for both pedestrians and vehicles has been Q accomplished because of the reduced amount of conflict between pedestrians Q and vehicles . Discussion followed on the floor. Harold Kuntz , proprietor of Halls Delicatessen , spoke in favor of restoring two-traffic on Aurora Street . A vote on the resolution resulted as follows : Carried Unanimously Appointments Supt . Dingman requested the Board' s approval of the following appointments and roster change : Peter A. Halvorsen - appointment to water treatment plant operator in the Water and Serer Division at an annual salary of $9 , 792 , effective February 14 , 1978 ; Deletion of position of senior clerk and addition of position of senior account clerk in the Construction and Maintenance Division ; Pamela K. Tallman - permanent appointment to position of senior account clerk in the Construction and Maintenance Division at an annual salary of $8 ,409 , effective March 26 , 1978 . Resolution By Comm. Allan: Seconded by Comm. Whispell RESOLVED, That Peter A. Halvorsen be appointed to water treatment plant operator in the Water and Sewer Division at an annual salary of $9 , 792 , effective February 14 , 1978 . Carried Unanimously Resolution By Comm. Whispell : Seconded by Comm. Shaw RESOLVED, That the position of senior clerk be deleted and the position of senior account clerk be added to the roster of personnel in the Construction and Maintenance Division. Carried Unanimously Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That Pamela K. Tallman be permanently appointed to position of senior account clerk in the Construction and Maintenance Div. at an annual salary of $8 ,409 , effective March 26 , 1978 . Carried Unanimously *that something be done to alleviate the traffic congestion in the Central Business District . -4- March 22 , 1978 68 WATER AND SANITARY SEWER COMMITTE Bill - Engineering Expenses - TOWTL of Ithaca Comm. Shaw reported that the Town of Ithaca is being reimbursed by EPA for engineering costs incurred in the design of certain sewer extensions . Because the City of Ithaca is the lead agency in the EPA project for im- provement of sewage treatment for the area, this money is being passed through our accounts. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a bill of the Town of Ithaca for reimbursement of engineeg expenses under City of Ithaca Step I Sewage Treatment Facilities Plannin work be approved in the amount of $24 ,970, Carried Unanimously Award of Bids Comm. Shaw reported that bids were received for supplying water meters for 1978 as follows : Badger Meter, Inc. - $16 ,676 , 22 Hershey Products , Inc. - $16 958. 84 Resolution By Comm. Shaw: Seconded by Comm. Whispell RESOLVED, That the contract for supplying water meters in accordance with the specifications of February 20 1978 , be awarded to Badger Meter, Inc. for their low bid totalling $16 ,6'76 , 22 , Carried Unanimously Resolution By Comm. Shaw: Seconded by Comm. Sch-ickel RESOLVED, That the four bills of 3tearns & Wheler for infiltration/inflow analysis in connection with the W ste Water Facilities Planning, be approved. 1) City of Ithaca portion $43,469 , 50 21 Town of Ithaca portion 2 , 100, 00 3) Town of Dryden portion 420 . 00 41 Cornell Univ. portion 2 , 590 . 00 Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : Report on Stinebring Tow-away City Attorney Shapiro reported th t after reviewing the request of Dan Stinebring , 504 Stewart Avenue , A t . 1 , to redress all or part of the towing charge of $ 30 . 00 which he aid to retrieve his car which was towed from Stewart Avenue by Ryan Towing Service during the snow emergency, he recommended denial of the request due to the fact that Mr. Stinebring was parked illegally and he felt the Board should not set a precedent under the circumstances . Resolution By Comm. Shaw: Seconded by Comm, Schickel RESOLVED, That the Board denies tie request of Mr. Stinebring for all or partial reimbursement of the $30 . )0 towing charge which occurred as a result of his car being towed fron Stewart Avenue by Ryan Towing Service , and that the City Clerk inform Mr Stinebring by letter of the Board' s decision. Carried Unanimously Curb and Gutter - Fifth Street North of Hancock Comm. Shaw reported that monies have been provided in the budget for the improvement and surfacing of Fifn Street north of Hancock Street , A proper job will require the installation of curb and gutter. . The Charter provides that when curb and gutter are to be constructed as an improvement on a public highway, the abutting owners shall be assessed for 50 percent of the cost of construction. The assessment is determined on a front foot basis . When the Board of Public Vorks proposes to construct curbs and to assess a portion of the costs against the property owner, the Charter requires that a public hearing be held. 69 -5- March 22 , 1978 Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a public hearing be held in the Common Council Chambers on April 12 at 4 : 00 p. m. on the proposed construction of curb and gutter on Fifth Street and the proposed assessment of 50 percent of the cost thereof against abutting property owners . IT IS FURTHER RESOLVED, That the Clerk be directed to notify abutting property owners of the proposed construction and assessment , and further, to notify them of the time and place of the public hearing. City Attorney Shapiro commented that he would not recommend going ahead with any curb assessments without amendment to the Charter prior to action being taken unless such curb assessments are in connection with an absolutely new city street . Commissioners Shaw and Schickel withdrew their motion. Co City Attorney Shapiro commented that he would prepare a Local Law and place ® it on the Aldermen' s desks with the consent of the chairman of the Charter 0 and Ordinance Committee . Q Award of Bids - Peripheral Streets Supt . Dingman explained that as a result of the bidding on the peripheral ,Q streets , V. Giordano Construction Co . submitted the low bid. However , it was found that the compilation of the bid was in error and the consulting architect , Mr . Egner, was asked to make recommendation. After correcting the compilation of the bid, Mr. Giordano was still the lowest bidder. The architect recommended , subject to the approval of the City Attorney concern- ing legalities , and subject to a formal letter from Giordano Construction Company stating he has made these errors and this is the bid he intended to make , the bid be awarded to Giordano Construction Company for low bid of $4161323. 94. Further, option of an alternate for making sidewalks all brick instead of concrete with brick edge should be reserved until next meeting. Discussion followed on the floor. Resolution By Comm. Shaw: Seconded by Comm. Whispell RESOLVED, That the Board authorize acceptance of the base bid being awarded to the low bidder, Giordano Construction Company, at the revised figure of $416 , 323. 94 , subject to verification in writing by Giordano Construction Company of the revised bid and subject to approval of the City Attorney concerning legalities . After further discussion, a vote on the resolution resulted as follows : Ayes (3) - Shaw, Whispell , Allan Nays (1) - Schickel Carried PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : B1 s oar Food Concession at Stewart Park By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the Superintendent be authorized to advertise for bids for the food concession at Stewart Park for the 1978 season. Carried Unanimously Sidewalk Assessments Comm. Schickel reported that sidewalks at various locations in the city were repaired by the city during 1977 in accordance with an action of the Board of Public Works taken on July 27 , 1977. 70 -6- March 22 , 1978 Resolution RESOLVED, That the sidewalk asses rrents shown on the attached schedule be approved and levied against the respective property owners in accordance with Section 5- 30 of the City Charter as codified, and that a public hearing on said levy be held at the regul r meeting of this Board on April 12 , 1978. IT IS FURTHER RESOLVED , That the City Clerk be directed to notify the owners of property assessed of the time and place of the hearing. Carried Unanimously Bill - Electrical Work on Downtown Bus Shelters By Comm. Schickel : Seconded by Comm. Allan RESOLVED , That a bill from Richardson Bros . for electrical work on the downtown bus shelters be approved in the amount of $ 759. 57. Carried Unanimously Change Order #E3 - Richardson Bros . By Comm. Schickel : Seconded by Comm. Allan RESOLVED. That Change Order #E3 i n the contract of Richardson' B.ros,. for electrical -work ors the doWntowti" bus - shelters which provides for removal of light c' rcuits from time clock co trols at a additional cast of $35 . 00 be approve n_. Carried Unanimously Bids on Improvement of Softball I fields - Cass Park By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, That the Superintendent be authorized to receive bids on the improvement of the softball infields in the south portion of Cass Park. Carried Unanimously Bids on Repairs to Swimming Pool Deck - Cass Park By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the Superintendent be authorized to receive bids for repairs to the swimming pool deck at Cass Park. Carried Unanimously Bill - Renovation at 213 South Plain Street By Comm. Whispell : Seconded by Comm. Shaw RESOLVED, That Req. #2 from McCarthy Builders for renovation at 213 Soutri" Plain Street in the amount of $S ., 738 be approved. Carried Unanimously FINANCE AND CAPITAL ACCOUNTS COMMITTEE: Audit By Comm. Whispell : Seconded by Comm. Allan RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 6 of the General Fund accounts of the Department of Public Works , and on Abstract No. 6 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bill3 receivable be approved and ordered rendered. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Removal of Parking Meters By Comm. Allan : Sec.— •ondeJ by Comm Schickel RESOLVED, That a letter from Ray iPasquale requesting removal of parking meters on the 100 block of West S'-ate Street , and on the 100 blocks of North and South Cayuga Street , be refer ed to the Parking and Traffic Committc"° Carried Unanimously Additional Traffic Control - Aurora Street at Hillview Place Comm. Allan reported that a reque t for additional traffic control at the existing flashing signal and 3chool crossing on Aurora Street at Hill- veiw Place intersection has been ender consideration. Resolution By Comm. Allan : Seconded by Comm Whispell RESOLVED , That the department be iirected to restripe the crosswalk on Aurora Street with heavier than n rural lines and to augment the existing flashin �,arning signals and warning signs with new pavement markings and legends the Aurora Street appr aches to increase the crosswalk target valu to promote better observance , and to assist the school crossing guard roviding more safety fo children crossing the street . Carried Unanimously - 7- March 22 , 1978 Twenty- four Hour Parking in West Lincoln Street By Comm. Allan : Seconded by Comm. Whispell RESOLVED, That the request for 24-hour parking in West Lincoln Street be denied for the following reasons : 1. Public streets are primarily constructed and maintained for the move- ment of vehicle traffic. 2. Twenty- four hour parking permission in effect permits garaging of vehicles at night on city streets . It has been a city policy to limit this to those few city streets where due to severe off-street parking problems it was found necessary. 3. Twenty-four hour parking does not encourage the creation of new off- street parking facilities and conseq-gently is detrimental to the effective maintenance of the street ; effective snow removal ; and effective parking enforcement . CO 4. Surveys in the area requested proved that sufficient curb space was 0 available within reasonable distance of Lincoln Street. Carried Unanimously Q HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Q Parlor City Construction Co. Estimate Q By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, ThraL estimate #10 from Parlor City Construction Co . for con- struction services in connection with Elmira Road, be approved in the amount of $42 , 038. 69. Carried Unanimously Bids - Landscaping of Elmira Road Comm. Shaw reported that bids were received on March 3 for landscaping of Elmira Road. Village Greenhouse of Trumansburg , the low bidder, has withdrawn its bid and forfeited its deposit . Resolution By Comm, Shaw: Seconded by Comm. Schickel RESOLVED, That the contract for planting trees and shrubs on Elmira Road in accordance ivith the plans and specifications be awarded to Bradley Landscaping Service for their low total bid of $41 , 285 . 53. Carried Unanimously Request from Ithaca Farmers ' Market By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Board approves renewal of rental of space on the former Lehigh Railroad grounds from May 20 until November 11 1978 by the Ithaca Farmers ' Market , on the same terms and conditions as they have previously rented the space. Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 54 p .m. se A. RUn le , City Cleric — Edward J. Co ey, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 22, 1978 10696 City of Ithaca F2801 571.27 10696 City of Ithaca G2801 571.26 10697 City of Ithaca F2801 1,547.82 10697 City of Ithaca G2801 1,547.81 10739 Bettina Herbert F2144 23.92 10740 Angelo Gallardo F2144 12.42 10741 Frances Paolangeli F2144 14.62 10742 William Pritchard F2144 12.61 10743 Village of Dryden F2378 4.73 10744 Sharron M. Rider F2144 850.92 10745 Village of Trumansburg F2378 38.71 10746 Frank Orzino G2122 10.00 10747 Glen Smith G2122 10.00 10748 City of Ithaca F8310-6-309 713.19 10748 City of Ithaca G8110-6-309 713.18 10749 City of Ithaca F8310-6-309 77.59 10749 City of Ithaca G8110-6-309 77.59 10750 City of Ithaca F8310-6-309 64.69 10750 City of Ithaca 68110-61309 64.68 10751 City of Ithaca F8310-6-309 7.74 10751 City of Ithaca G8110-6-309 7.74 10752 City of Ithaca F8310-6-309 13.75 10752 City of Ithaca 68110-6-309 13.75 10753 City of Ithaca F2801 14,588.05 10753 City of Ithaca G2801 14,588.04 10754 City of Ithaca F2801 3,584.38 10754 City of Ithaca G2801 3,584.38 WATER 22,126x41 TOTAL 43,314.84 SEWER 21,188.43 APPROVED BY FINANCE COMMITTEE 1133 Ping Lei Wang A1710 85.29 1134 Richard Lourie A1710 133.14 1135 Mary L. Carey A1710 28.43 1136 E. R. & E. Mildred H. Johnson A1710 247.25 1137 Orson Ledger A1710 39.32 1138 Esther Zaldokas A1710 26.18 1139 VOID 1140 Stephen Perialas A1710 24.21 1141 Kavis & Wambold A1710 72.68 1142 Asher & Sylvia Baizer A1710 43.11 1143 Ruperto & Ruchira Mendiones A1710 43.11 1144 Richard L. Breed A1710 48.33 1145 Nancy Terzieff A1710 51. 23 1146 Robert McCullough A1710 36.27 TOTAL 878.55 BOARD OF PUBLIC WORKS PROCEEDINGS 73 CITY OF ITHACAV NEW YORK Special Meeting 4 : 00 P.M. April 5 , 1978 PRESENT : U_o_m_m�issioners (5) - Allan, Cleveland, Ewanicki , Schickel , Shaw ABSENT: Mayor - Conley Commissioner (1) Whispell -OTHERS PRESENT : City Controller Daley Supt. of Public Works - Dingman Asst. Supt. of Public Works - Hannan City Engineer - Cox City Clerk - Rundle In the absence of Mayor Conley, Comm. Ewanicki chaired the meeting. Bids - Cass Park Ball Field City Engineer Cox reported that bids were received on April 3, 1978 00ior the reconstruction of softball infields at Cass Park. The two Ofollowing bids were received for the work: Still Meadow Nurseries , Auburn, N.Y. $18 ,000. 00 Cortland Paving Company., Cortland, N.Y. $27, 897. 00 Staff recommended the acceptance of the low bid and award of the contract to Still Meadow Nurseries for their low bid of $18, 000. 00 . Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED., That the bid for reconstruction of three softball infields at Cass Park be awarded to Still Meadow Nurseries for their low bid of $18,000 . 00 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Report on the Sewage Treatment Research Project Supt. Dingman reported as follows : "We are in the process of developing a facilities plant for the rehabili- tation, reconstruction or construction of our sewage treatment plant which treats the sewage for the Greater Ithaca area. We have received a grant from the Environmental Protection Agency for 75 percent of the cost of this facilities plant. If we go on to construction, the state will then pay us another 7 1/2 percent of the cost of the facilities plant , as well as participating in the construction. EPA will participate in construction also to the extent of 75 percent of the cost of this . We were approached by our consultant , the EPA and by a private concern, CIL of Canada, to see whether we would be interested in sponsoring a research program which has to do with what is called the "deep shaft" waste water treatment process . Essentially, if constructed here , this will consist of a shaft 400 feet deep, 16 inches in diameter, double cased, so that there will be what they call an English version of downcomer and uppipe . There are several novel Ceatures to this : the circulation is caused by the introduction of :ompressed air in both directions down the shaft and also in the riser, ind the sewage is circulated in this at tremendous pressures and velocities . It is alleged that this aids in the reduction of the oxidation in the biodegradables . It has the advantage that if it is a successful process and we are able to incorporate it in the design of ours , it will have an advantage of a tremendous space-saving; it should, in addition, have the advantage of lower capital cost , and also the advantage of lower operating cost. This pilot project will be conducted with a $500 ,000 grant to EPA and the manufacturer under contract to the city will contribute another I _L contribute approximately ' 36 ,000 of services $250 , 000 and t4he city will cont 10 0 in-kind. This amounts to a zero contribution on the part of the city because the city is going to be spending this money anyhow on operators and equipment . The figures have been put in here at the same rate that 74 -2- April 5 , 1978 they would have to be charged if hey were purchased from outside contractors . This makes the figures higher than what we would be charging against it if we werc co ting out our timc . Tonight , there will be a presenta ion of this at 7 : 30 p.m. , or very soon after the Council meeting starts , by a representative of ECO Company which is a subsidiary of CIL in C nada which will be doing the pilot project work. They have a propri tary interest in the process . Don Schwinn of our engineering firm, 3tearns & Wheler, will be here tonight to make a few statements in the pres ntation and to answer questions . Any of you who can make it , I ' d think it would be well worth your while to be there , but I wanted you to know t at what is being asked at Council ton- t is to authorize me to sign an application for this research project in t amount of $500 , 000 from the EPA. If Council grants that permission, and if EPA agrees to the project (we feel there is a great likelihood of it as they have already p articipa.ted in the discussions on it) , then there will need to be a further agreeme t between this Board for the City and ECO which will provide for the construction and operation of the pilot plant on the city land, and also an agreement with Stearns & Wheler to do the evaluation of it. " Discussion followed on the floor. City Engineer Cox pointed out that 30 months are required because the separation of the sludge is in two different modes : there is both a flotation and a settling device ; both are to be tested, both in cold weather months. Meeting - Supt. Dingman informed the Board that on Tuesday, April 11 , 1978, at 3: 00 p.m. in the Common Council chambers , consultants Stearns $ Wheler will give a presentation on the Facilities Plant. This will be the first of a series of such meetings . Bid - Peripheral Streets '" e Comm. Schickel reported that two weeks ago the Board voted to award the Peripheral Streets contract to Giordano Construction Co. with some re- vision of his bid. He said that apparently there were other people besi " himself who didn' t feel that was a good way to handle it , because there is a move afcot in the Common Council to direct the Board to rebid the whole project . Mr. Schickel felt that rebidding it would be unfair to the other bidders , especially to -the second place bidder , and he felt it very likely unfair to the taxpayers who are going to pay for the project . He proposed that the Board award the bid to Giordano Construction for the amount of his original bid with the item in question, No. 2 , brick pavers , to be at $3. 95 per square foot , properly extended, which would raise the total from $ 352 , 000 to $ 383, 776. Resolution By Comm. Schickel : Seconded by Comm. Allan ago RESOLVED, That the Board rescinds its action of two weeksnand awards the contract for the Peripheral Street reconstruction to Giordano Construction for that amount , including the $3. 95 per square foot figure for the brick paving, making a total of $383, 776. City Engineer Cox reminded the Board that no decision has yet been made to award alternate No. 1 of this contract. Supt. Dingman commented that the method that Comm. Schickel is proposing' here is , in fact , the method that is set forth in the bidding documents. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 00 p.m. os l,n A. Rundle, City Clerk - Edward J. ronley, M yor 75 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK f Regular Meeting 4 : 00 P.M. April 12 , 1971, PRESENT: Commissioners (6) - Allan, Cleveland, Ewanicki , Schickel , Shaw, Whispell .ABSENT: ayor - Conley THERS PRESENT : .ity Attorney - Shapiro Supt. of Public Works - Dingman City Engineer - Cox } Asst . Supt . of Public Works - Hannan Asst. Supt . of Public Works - Dougherty City Clerk - Rundle (on the absence of Mayor Conley, Vice Chairman Ewanicki chaired the meeting. INUTES : y Comm. Cleveland: Seconded by Comm. Shaw <ESOLVED, That the Minutes of the March 22 , 1978 meeting be approved as <ecorded by the City Clerk. SPECIAL ORDER OF BUSINESS : Public Hearing - Si ewalk Assessments Resolution to Open Public Hearing By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Public Hearing on Assessments for the construction of sidewalks be opened. Carried Unanimously 0 one appeared to speak to the hearing. .:esolution to Close Public Hearing by Comm. Shaw: Seconded by Comm. Schickel RESOLVED) That the Public Hearing on Assessments for the construction of sidewalks be closed. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Sidewalk Cafe Mr. Lou Cataldo , owner of Night Court , 215 N. Aurora Street , appeared before the Board with a request to open up a sidewalk cafe in front of 215 N. Aurora Street , daily through the spring and summer months , from 11 : 30 a.m. until 9 : 00 p .m. He said he had spoken to Les Brown (ABC Board) as well as with Alderman Nichols , City Attorney Shapiro and Supt. of Public Works Dingman. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, the request for operation of a sidewalk cafe be referred to the Highways , Street Lighting and Refuse Committee . Carried Unanimously :cQ shall Subdivision - Eastwood Avenue iusan Owen appeared before the Board to request water service by the City :o the Coggshall Subdivision which is located in the Town of Ithaca. WATER AND SANITARY SEWERS COMMITTEE: Coggshall Subdivision - Request for Water Comm. Shaw reported that by letter of March 30 , 1978 addressed to Comm. Ewanicki , Town Supervisor Desch indicated that the Town would have no objection if the City wished to serve water to the Coggshall Subdivision on the easterly end of Eastwood Avenue . This property is entirely ou�side of the City. The Asst . Superintendent has reviewed the request and recommends that it be denied. Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the request for the City to serve water ro the Subdivision be denied. Discussion followed on the floor. 76 -2- April 12 , 1978 Resolution By Comm. Whispell : Seconded ty Comm. Allan RESOLVED, That the request for the lity to furnish water to the Coggshall. Subdivision be referred to the Water and Sewer Committee . Carried Unanimously Elmira Road - Planning & Curb Placement of Pole Atty. Wesley McDermott appeared on )e half o Mr. $ Mrs . Sam Kramer and Mr. Mose Norman of Elmira Road to ask the Board to take a look at a proble; they have and anticipate becoming w rse in the event that the plans are no changed with respect to the planning and curb placement of one particular light pole on their property. In addition, he said there is a problem wit, , parking places in front of both places , replacement of storm sewer and the Kramer drive to the rear of the building, and settling around the man hole at the rear. Discussion followed on the floor. Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, the request of Atty McDermott to look at problems of Kramer and Norman on Elmira Road be referred to the Highways , Street Lighting and Refuse Committee. After further discussion, a vote on the resolution resulted as follows : Carried Unanimously Tow-Away - Collegetown Mr. Robert Reisman, 113 Oak Avenue appeared before the Board to report that his car was towed away on Monday morning because of the street cleaning project in Collegetown. He asked that the charges be waived. Discussion followed on the floor. ity Attorney Shapiro explained why the„ ,„ ordinance requires the cars be towed away and recommended denying the requ t. Resolution By Comm. Cleveland: Seconded by Comm. Shaw RESOLVED, the request by Mr. Reisman for waiving of tow-away charges be denied. Carried Unanimously BUILDINGS AND GROUNDS COMMITTEE: Request for Use of Seneca Street Garage Comm. Schickel reported that Raymond DiPasquale has presented a proposal to the Board of Public Works which would provide for the exclusive use of the Seneca Street Garage on certain Sundays so that he could use it for a used automobile market. The Buildings & Grounds Committee met with N:r. DiPasquale and certain conditions were discussed; however, an opiniin of the City Attorney indicates that even if the Ithaca Urban Renewal Agency and the New York State Urban Development Corporation were to agree to such use of the structure , competitive bidding would be required and approval of three-quarters of the Common Council. Resolution By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, That because of the complexity of public actions required to permit such use , and because of the limited benefit to be derived by the City, the proposal of Raymond DiPasquale to use the Seneca Parking Garage for a public automobile sale, be denied. i ' Mr. DiPasquale appeared before the Board to answer questions regarding his proposal. Discussion followed on the floor. Resolution to Table By Comm. c is el : Seconded by Comm. Cleveland RESOLVED, The resolution denying Mr . DiPasquale ' s proposal for the use of the Seneca Parking Garage be tabled . Carried Unanimously Resolution By o::,—Schickel : Seconded by Comm. Allan RESOLVED, That City Attorney Shapiro is directed by the Board to seek per- mission from the Urban Renewal Agency and the NYSUDC to use the Seneca Parkin] r . ,,,,,,, -I nimnIIGly 77 -3- April 12 , 1978 CITY ATTORNEY' S REPORT : City Attorney Shapiro reported: 1) The Common Council did pass a local law amending charter revisions in respect to curb assessments . 2) The city was successful in defending the lawsuit in respect to a petition to compel the city to erect suicide prevention barricades on bridges . ;TAFF REPORTS: Lgreement with Bolton Point System Supt. Dingman reported that within the past year the city has finalized an agreement with the Bolton Point Water System whereby, among other things , the city agreed to transfer title to Sheldon Road water tank which is in the Village cf Cayuga Heights to the Bolton Point System. This actual transfer of property has to be done by the Common Council . In order to get that in motion he recommended that the Board request the Common Council to proceed with the conveyance of the Sheldon Road Water Tank to the Bolton (.goint System in accordance with the terms of the agreement between the city (:ynd the Southern Cayuga Lake Municipal Water Commission. esolution y Comm. Shaw: Seconded by Comm. Schickel <IESOLVED, That the Board request the Common Council to proceed with the QZonveyance of the Sheldon Road Water Tank to the Bolton Point System in accordance with the terms of the agreement between the city and the Southern Cayuga Lake Municipal Water Commission. Carried Unanimously Green Street Parking Garage Maintenance For the information of the Board, Supt . Dingman reported that in respect to the Green Street Parking Garage there are maintenance items which have ')ecome more and more urgent. He went to the Budget and Administration :ommittee for appropriation of money for this purpose and has retained an :ngineer to make a maintenance report of the garage. When completed, he will bring the report to the Board for further action as required. Subdivision Plans of Cornell University - Old Fairgrounds Property City Engineer Cox read a letter dated 3/27/ 78 , a resse to Mayor Conley from John Bentkowski , Manager of real estate for Cornell University, in which he briefly describes the subdivision plans of Cornell University on the Old Fairgrounds property, and asked that the letter be brought to the attention of the Board of Public Works . Discussion followed on the floor. Appointments and Promotions Appointment Supt. Dingman requested approval of the Board for the following appointment: John H. Eaton, Truck Driver in the Construction & Maintenance Division at $3. 83 per hour, effective April 16 , 1978. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, the Board approve the appointment of John H. Eaton, Truck Driver, in the Construction & Maintenance Division at $3. 83 per hour, effective 4pri1 16 , 1978. Carried Unanimously Promotion Supt. Dingman requested approval of the Board for the following promotion: Lonnie B. Mullens to Working Foreman in the Construction & Maintenance Division at $5 . 80 per hour, effective April 16 , 1978. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, the Board approve the promotion of Lonnie B. Mullens to Working Foreman in the Construction & Maintenance Division at $5 . 80 per hour, effective April 16 , 1978. Carried Unanimously 7S -4- April 12 , 1978 Six-mile Creek Bank Slide Supt . Dingman reported that the sou :h side of the bank of Six-mile Creek, just above Aurora Street bridge , le ding up to the rear of properties on Hudson Street , had slid into the cr ek, but had not caused the creek to overflow as had been anticipated. t did damage properties in the large area and at least one piece of property in the rear is not safe to walk on. Mr. Dingman informed the Board that his attitude is that the city is not responsible for the support of that land or buildings on it so the department is not taking any action to shore up the bank or protect the properties from further slides . He said the city is responsible for maintenance of the cn�k as a waterway. WATER AND SANITARY SEWERS COMMITTEE: Family Medicine Center Water an 9-ewer Bill By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the sewer portion of the water and sewer bill #46-15402 to the City of Ithaca for the Family Medicine Center at 217 West State Street be expunged in the amount of $ 71. 84. IT IS FURTHER RESOLVED, That the City be permitted to pay the water portion of the bill without surcharge for late payment. Carried Unanimously Stearns & Wheler - Consulting Service By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the following invoices of Stearns $ Wheler for consulting services in connection with the Facilities Plan for the Ithaca Area Sewage Treatment be approved: 1 . Inflow/infiltration survey - City portion $3,192 2 . Inflow/infiltration survey - Town of Ithaca portion 1 ,500 3. Inflow/infiltration survey - Town of Dryden portion 300 4 . Inflow/infiltration survey - Cornell University portion 1 ,850 Carried Unanimously HIGHWAYS STREET LIGHTING AND REFUSE COMMITTEE: Award of Peripheral Streets Contract w Comm. Shaw reported that at a special meeting of the Board of Public Works on Wednesday, April 5 , this Board Tescinded its action of March 22 in which it awarded the contract for the construction of peripheral streets to Giordano Construction Company. At this same meeting the Board awarded the contract to Giordano Construction Company for $383, 776 which price was obtained by extending the unit prices of the Giordano bid in the manner prescribed by the contract documents. At a later meeting on April 5 , the Common Council , by a 5-4 vote , directed the Board of Public Works to reject all of the bids received for the con- struction of the peripheral streets , and to re-bid the project. Resolution By Comm. Shaw: Seconded by Comm. Pllan RESOLVED, That the bids received or March 20 for the construction of the peripheral. streets be and are here y rejected, and the City Clerk is directed to so notify the bidders and returr their bid security. IT IS FURTHER RESOLVED, That the S perintendent be authorized to re-bid the reconstruction of the peripheral si.reets (100 block of W. State Street , 100 block of S. Cayuga Street , and 100 block of N. Cayuga Street) on the same , terms and conditions as the project was originally offered; the said bids to be returnable on Thursday, May Z. , at 3: 00 p.m. A vote on the resolution resulted s follows : Ayes (5) - Cleveland, Shaw, Whispell , Allan, Ewanicki Nay (1) - Schickel Carried Public Hearin - Construction of Ciirbs and Gutters Comm. Shaw reported that at its regular meeting on April 5 , the Common Council adopted a local law provid ng that 500 of the cost of the constructio: of original curb and gutter be charged against abutting property owners . The City proposes to reconstruct the 200 block of Fifth Street . This reconstruc- tion will require the original construction of curbs and/.or gutters. -5- April 12 , 197 9 Resolution By Comm. Shaw: Seconded by Comm. Schickel IT IS RESOLVED, That a public hearing be held in the Common Council Chambers on April 26 at 4 p. m. on the proposed construction of curb amid gutter in the 200 block of Fifth Street , and the proposed assessment of 50% of the cost thereof as a charge against abutting property owners . IT IS FURTHER RESOLVED, That the City Clerk be directed to notify abutting property owners of the proposed construction and assessment and the time and place of the public hearing. Carried Unanimously Spring Cleanup Week By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the week of May 15 thorugh May 19 be designated as "Spring Cleanup Week" during which time the City will pick up those items of household refuse which are not normally accepted in the regular weekly trash pickups . IT IS FURTHER RESOLVED, That the Superintendent be authorized to promulgate regulations concerning the kinds and amounts of household refuse that will be picked up during this special week. (o Carried Unanimously o Bids on Motor Vehicle Equipment Comm. Shaw reported that bids on motor vehicle equipment were received on QApril 10. Q . Q Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That subject to the provisions of funds by the Common Council , the following contracts will be awarded: 1. One new Model 140G Caterpillar Motor Grader in accordance with speci- fications dated March 29 , 1978 to Syracuse Supply Company for its low net bid of $ 74 , 844. 2. One 18 hp Concrete Saw in accordance with the specifications dated March 29 , 1978, to the Seneca Supply & Equipment Company for their low net bid of $3, 324. 3. One new Heil 20 cu yd. Mark IV Refuse Packer unit mounted in accordance with the specifications dated March 29 , 1978, to Bec Truck Equipment , Inc. for their low net bid of $11 ,480. Carried Unanimously BRIDGES1. CREEKS AND STORM DRAINAGE COMMITTEE : Comm. Cleveland reported that funds were provdied in the 1978 budget for the design and preparation of contract plans for the reconstruction of the Albany Street bridge. The City Engineer has negotiated with Modjeski & Masters for said designs and preparation of plans . Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to enter into an agreement with Modjeski & Masters for the design and preparation of contract documents for the reconstruction of the Albany Street bridge in accordance with a letter. from Modjeski & Masters dated March 29 , 1978, Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Hangar Theater Site Im rovements Comm. Schickel reported that Fias were received for site improvements at the Hangar Theater. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That because these bids exceed the original appropriation of $26 ,100 , the bids be referred to the Buildings & Grounds Committee for review and recommendation. Discussion followed on the floor. Commissioners Schickel and Cleveland withdrew the original resolution. 80 -6- April 12 , 1978 Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the bids be rejected and the City Clerk be directed to return the bid bonds ; BE IT FURTHER RESOLVED, That Supt. ingman be authorized to request bids on site work at the Hangar Theater Dn a project offered in such a way that there is some hope of bids coming within the amount of funds recommended. Carried Unanimously Stewart Park Food Concession Comm. Schickel reported that one bid was received for the operation of the Stewart Park food concession which was from Challenge Industries for $1 , 076 . 90 for the 1978 season. Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the contract for operating the food concession at Stewart Park in accordance with the specifications dated March 24 , 1978 be awarded to Challenge Industries for the 1978 season for their bid of $1 ,076.90. Carried Unanimously Public Hearin - Sidewalk Construction By Comm. Schickel : Seconded by Comm. Allan WHEREAS, a public hearing has been held by this Board on assessments levied for the construction of sidewalks at various locations in the City of Ithaca as detailed in an attachment to the Minutes of the meeting of the Board on March 22 , 1978 , and the property owners affected have been afforded an opportunity to be heard as provided for by the City Charter; NOW, THEREFORE, BE IT RESOLVED, That assessments levied by this Board on March 22 , 1978 , in a total amount of $1 , 813. 85 be , and hereby is finally approved and recommended to the Co mon Council for confirmation. Carried Unanimously Bids - Street Trees By Comm. Schickel : Seconded by Comm. Allan Comm. Schickel reported that bids were received on Monday, April 10 , 1978, for Street Trees . Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the contract for supplying Street Trees in accordance with the specifications dated March 15 , 1978 , be awarded to Schichtel ' s Nursery for their bid of $2 ,829 . 20. Carried Unanimously Requisition #4 - McCarthy Builders By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That Requisition #4 from McCarthy Builders for construction services in connection with the renovation of 213 S. Plain Street , be approved in the amount of $4, 383. • Carried Unanimously Requisitions - Family Medicine Center By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the following requisitions in connection with the construc- tion of the Family Medicine Center be approved: 1. McGuire $ Bennett , Requisition #5 - $29 , 789 2. Norton Electric, Requisition #3 - $5 ,970 3. O' Brien $ Taube , Architects - $300 T. Carried Unanimously Bids - Restrooms Cass Park and Hangar Theater By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the plans for the r strooms at Cass Park and the Hangar Theater, which are presently in thE Engineer' s office for review by the staff and management of Hangar Theater, be offered for bid by Supt. Dingman. Carried Unanimously 81 - 7- April 12 , 1978 FINANCE ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Au it By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 7 of the General Fund accounts of the Department of Public Works and on Abstract No. 7 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Stenographer Position - Superintendent ' s Office Comm. Whispell reported that the Common Council at its regular meeting on April 5 authorized the addition of a Stenographer position to the roster in the Superintendent ' s office. Resolution (0By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to add a stenographer to ®the roster for his office, and to make such adjustments in the departmental budgets as are necessary to provide funds for the position. Q Carried Unanimously Qonald Spanier Associates - Contract for Productivity Improvement Project Comm. Whispell reported that Donald Spanier Associates presented their contract for the productivity improvement project for the Department of Public Works at a total cost of $42 ,500. This contract has been reviewed by the City Attorney who suggested an escape clause which allows the City to terminate on 10 days ' notice. This clause has been added to the contract. Resolution By Comm. Whispell : Seconded by Comm. Allan RESOLVED, That the Superintendent be authorized to execute the contract between the City of Ithaca and Donald Spanier Associates for a productivity improvement project for the Department of Public Works at a cost not to exceed $42 , 500. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously- North American Snow Conference By Comm. Whispell : Seconded by Comm. Allan RESOLVED, That Asst. to Superintendent John Dougherty be authorized to attend the North American Snow Conference in Cincinnati , Ohio , April 17 through 19 , - 1978, the expense of transportation, meals , lodging and regis= tration to be a lawful charge against the City. Carried Unanimously- International Municipal Signal Association Conference By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That City Traffic Engineer Frank Gombas and City Electrician Jack Brooks be authorized to attend the International Municipal Signal Association Conference to be held in Rochester, New York on May 2 , 3 and 4, 1978, the expense of transportation , meals , lodging and registration to be a lawful charge against the City. Carried Unanimously PARKING TRAFFIC AND TRANSIT COMMITTEE: Bi s - Small Bus Shelters By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to advertise for bids for the erection of small bus shelters . Carried Unanimously Sun Da uingman reported that Mr. Ben Nichols had requested free bus service and bike racks for Saturday , May 6 , 1978 "Sun Day. " He said that while it would not be a major problem to reserve the lower part of the Seneca Street 82 -8- April 12 , 1978 garage for bicycles , supplying bike racks would be a major problem. Also, he said that provision of free bus ervice is something the city does on a very limited basis , and he felt n real purpose would be accomplished by providing free bus service. Discussion followed on the floor. Resolution By Comm. Allan: Seconded by Comm. hispell RESOLVED, That the city provide fre bus service , provided the City Transi—"- System be given credit in public ma ner, and that the promotors of this event publicize the free bus servic to the fullest extent possible ; also space be provided in the Seneca Garage for bicycles , with no bike racks. Carried Unanimously Removal of Parking Meters Request By Comm. Allan : Seconded by Comm, Iffiispell RESOLVED, That the request from Raymond DiPasquale on behalf of property owners in the West State Street/Cay ga Street area which asks for the removal of parking meters , be denie . Carried Unanimously Ithaca Transit System Report of Operations By Comm. Allan: Seconded by Comm. chic el RESOLVED, That the Ithaca Transit S stem Report of Operations for the period of January to March 1978 be iccepted. Carried Unanimously NEW BUSINESS: Condition oT City Golf Course By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED , That staff be directed to do everything possible within their budget to get the water off the golE course and make it playable as quickly as possible ; and to take a Look at long-term solutions for problems..,. that exist down there , and hopefully have recommendation as far as permane solution to the problems and future needs. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 6 : 22 p .m. (�( , J sep A. Rundle , City Clerk Edward onley Mayor i I ' t I . 1 BOARD OF PUBLIC WORKS PROCFEDINGS ACCOUNTS RECEIVABLE APRIL 12, 1978 10755 Joseph Capoli G2122 16.82 10756 Earl Andrews G2122 16.82 10757 Finger Lakes Post 961 V.F.W. G2122 21 .44 10758 Ronald Alexander G2122 21 .44 10759 The Byway Holding Corp. F2144 15.00 10760 Vincent Franicamone F2144 23.92 10761 Lola H. Burris Estate F2144 23.92 10762 Ithaca Laundry F2144 14.37 10763 Carroll's Sales L Service G2122 28.64 10763 Carroll's Sales & Service F2144 28.64 10764 James Campbell F2144 129.90 10765 City of Ithaca F2801 303.50 10766 City of Ithaca F2801 25.16 10766 City of Ithaca. G2801 25.16 10767 Andrew Sommese F2144 185. 55 10767 Andrew Sommese G2122 185.55 10768 James Rider F2144 829.14 10769 City of Ithaca G2801 56.20 10770 City of Ithaca G2801 1 ,396.98 10770 City of Ithaca F2801 1 ,396.98 10771 Joe and Doris Yengo Ent. G2120 10.00 10772 Morse Chain Co. G2120 175.00 10773 City of Ithaca F2801 865.65 10773 City of Ithaca G2801 _ 865.65 TOTAL 6,661 .43 V ATER 3,841 .73 SEWER 21819.70 APPROVED BY FINANCY CONMITTEE 1 ieo BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 12, 1978 10755 Joseph Capoli G2122 16.82 10756 Earl Andrews G2122 16.82 10757 Finger Lakes Post 961 V.F.W. G2122 21 .44 10758 Ronald Alexander G2122 21 .44 10759 The Byway Holding Corp. F2144 15.00 10760 Vincent Franicamone F2144 23.92 10761 Lola H. Burris Estate F2144 23.92 10762 Ithaca Laundry F2144 14.37 10763 Carroll's Sales Service G2122 28.64 10763 Carroll's Sales Service F2144 28.64 10764 James Campbell F2144 129.90 10765 City of Ithaca F2801 303. 50 10766 City of Ithaca F2801 25.16 10766 City of Ithaca G2801 25.16 10767 Andrew Sommese F2144 185. 55 10767 Andrew Sommese G2122 185.55 10768 James Rider F2144 829,14 10769 City of Ithaca G2801 56.20 10770 City of Ithaca G2801 1 ,396.98 10770 City of Ithaca F2801 1 ,391 .98 10771 Joe and Doris Yengo Ent. G2120 10.00 10772 Morse Chain Co. G2120 17;.00 10773 City of Ithaca F2801 865.65 10773 City of Ithaca G2801 865.65 TOTAL 6,661 .43 WATER 3,841 .73 SEWER 2,819.70 APPROVED BY FINANCE COMMITTEE s, STATEMENT N° 10765 Account........WATER - service repair ............................................................... WATER AND SEWER DIVISION, DEPT. OF PUBLIC WORKS, ITHACA, N.Y., Dr. ....A.lar3.1...12.........19..7.8.. MCAt y....9f...lthua........CQ=1Au;Lt;y..Rp-volopmaut...Fund...................................................... W. 0. No. ............................ Make check payable to City of Ithaca,Water and Sewer Fund; payable at the City Chamberlain's Office, 108 E. Green St.,Ithaca, N. Y. This bill is payable within 30 days. In default of payment within 30 days,service may be discontinued. Bills remaining unpaid constitute a lien on the property served and are collected in the tax levy for the next fiscal year in the same manner and subject to the same penalties as other city taxes. Ownerof Property.................................................................... Located at ..................................... KINDLY RETURN THIS BILL FOR RECEIPT replace water service - curb box to main 26' of 3/4" copper tubing @ $5.75 $149.50 Street Patch: 42 sq. ft. @ $2.20 92.40 28 sq. ft. @ 2.20 61.60 Amount due $303.50 .......................................................................... Asst. Supt. of Public Works BOARD OF PUBLIC WORKS PROCEEDINGS 83 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. April 26 , 1978 PRESENT : Mayor - Conley Commissioners (4) - Allan , Cleveland, Ewanicki , Schickel ABSENT : Commissioners (2) - Shaw, Whispell OTHERS PRESENT : City Controller - Daley City Engineer - Cox Asst . Supt . of Public Works - Hannan Alderman - Boothroyd Supt . of Public Works - Dingman City Clerk - Rundle MINUTES : By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED, That the Minutes of the April 5 , 1978 and April 12 , 1978 meetings be approved as recorded by the City Clerk. Carried Unanimously CO SPECIAL ORDER OF BUSINESS : 0 Public Hearing - Construction of Curbs and Gutters - 200 Block of Fifth St . T—IResolution to Open Public Hearing Q By Comm. Ewanicki : Seconded by Comm. Schickel Q RESOLVED, That the public hearing on construction of curbs and gutters , 200 block of Fifth Street , be opened. Q Carried Unanimously Clerk Rundle reported that the property owners have been notified that the City Charter requires that when original curb or curb and gutter is built on the street as an improvement , 50% of the cost of that work will be charged against abutting property owners on a front-foot basis . The Charter requires that before the Board actually determines to construct original curb and gutter, that a public hearing be held. That is the purpose of this hearing. No one appeared to speak to the hearing. Resolution to Close Public Hearing By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED , That the public hearing on construction of curbs and gutters , 200 block of Fifth Street , be closed. Carried Unanimously COMMUNICATIONS : By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That inasmuch as all board members have copies of the communca- tions , reading of them is waived. Carried Unanimously PETITIONS AND HEARINGS BEFORE THE BOARD : Cascad_il.la Boat House Mr. IVard Romer, 608 S. Plain Street , representing the Cascadil.la Boat Club , requested the use of the north bay of the Stewart Park Boat House to store equipment used in a youth rowing project which his club is sponsoring. Discussion followed on the floor. Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the request for use of the north bay of the Cascadilla Boat House be referred to the Public Buildings , Public Grounds and Parks Committee , with power to act , and a strong suggestion of trying to cooperate and work out provisions for the group , subject to the stipula- tions of the City Attorney. Carried Unanimously Mayor Conley voted Aye also . Construction of Curbs and Gutters - 200 Block of Fifth Street Mr. Vincent Giordano , 57 Woodcrest Avenue , addressed the Board on behalf of himself and Agway Petroleum, stating that they saw no need for the construction of curbs on the 200 block of Fifth Street ; however, a manhole is needed to remove surface water. 84 - 2- April 26 , 1978 HIGHWAYS STREET LIGHTING AND REFUSE COMMITTEE : By Comm. Schickel : Seconded by Co m. Ewan— iii RESOLVED, That this Board direct the construction of curb and gutter on Fifth Street in accordance with plans and specifications developed by the City Engineer, and that 500 of the cost thereof be assessed against abutting property owners as provided by law. City Engineer Cox informed the Boa d that basically the need for curbs and gutters in that particular block is to provide for drainage of the street and some of the surrounding properties . ,. A vote on the resolution resulted as follows : Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Appoi-itment Mayor Conley informed the Board that Comm. Whispell is unable to continue serving on the Capital Improvements Review Committee , and asked the Board to approve the appointment of Comm. Clarence Cllveland to serve in her place on the committee . Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, The Board approve the appointment of Comm. Clarence Cleveland to the Capital Improvements Review Committee to replace Comm. Whispell . Carried Unanimously REPORT OF CITY ATTORNEY : Elmira Road Assessment City Attorney Shapiro reported that the decision of the judge last Thursday on the Elmira Road Curb Assessments was adverse to the position of the city. Mr. Shapiro will be discussing the matter with the Common Council in Executive Session at the May C mmon Council meeting to determine what further action, if any , Council wishes him to take . APPOINTMENT : Supt . Dingman requested the appro al of the Board for appointment of Brian E. Fuller as a Laborer in t e Construction and Maintenance Division at $ 3. 39 per hour, effective April 24 , 1978 . Resolution By Comm. Schi_cke"l : Seconded by C mm. Cleveland RESOLVED, That the Board approve the appointment of Brian E . Fuller as a Laborer in the Construction and M intenance Division at $ 3. 39 per hour, effective April 24 , 1978. Carried Unanimously I%IATER AND SA"4ITARY SLIVERS_COMMITTEE : Co_�gshall Subdivision Comm. Ewanicki reported. that Mrs . Owen appeared at the last regular meeting of the Board to request water service by the City for the Coggshall Subdivision which is 10 ated on an extension of Eastwood Avenue within the Town of Ithaca. The Town of Ithaca, by iotter of Super- visor Desch, indicated no objecti n to the City ' s supplying this service . Resolution By Comm. Ewanicki : Seconded by C mm. Allan RESOLVED, That the request of Mrs Owen for the City to serve water to the Coo—shall Subdivision be deni d for the following reasons : (1) There is no agreement between the City and the Town which provides for the extension of City wat r into the Town in this area. (2) The department is of the opin on that serious pressure fluctuation will occur resulting in unsatisfactory services . (3) The subdivision that it is pr posed to serve would not be a permissible subdivision were it in the City, nor is there any indication that it has been approved by the Town Planning Board. 85 - 3- April 26 , 1978 (4) It appears from the data supplied that the subdivision could be more satisfactorily served by a connection to the Bolton Point system which appears to cross a portion of the property. Carried Unanimously Western New York Water Works Conference By Comm. Ewanicki : Seconded by Corlm. Schickel RESOLVED, That two employees of the Water and Sewer Division be authorized to attend the Western New York Water Works Conference in Medina, N. Y . , on May 3; the cost of meals , transportation and registration to be a legal charge against the City. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : Invoice - Barton , Brown , Clyde u Loguidic,- By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That an invoice of Barton, Brown , Clyde � Loguidice for engineering services in connection with the improvements to Elmira Road (D through April 1 , 1978 , be approved in the amount of $1 , 974 . 57. ® Carried. Unanimously Request for Sidewalk Cafe Q By Comm. Schickel : Seconded by Comm. Cleveland Q RESOLVED, That the request of Mr. Lou Cataldo for the purpose of a Q sidewalk cafe at 215 N. Cayuga Street be denied. Carried Unanimously Mayor Conley voted Aye also . PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS CO?DIITTEE : Swimming Fool Deck at Cass Park Comin. Schickel reported that one bid was received for the construction of the swimming pool deck at Cass Park on April 24 , as follows : I . J. Construction Co . - $12 , 500 Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That `?ie contract for construction repairs to the swimming pool deck at Cass F' '.: in accordance with plans and specifications dated April 8 , 1978 , u awarded to I : J. Construction Company with the following stipulations : (1) That the bid be discounted to $12 , 000. (2) That no payments be made under this agreement until I . J. Construction Company shall have : (a) filed a performance bond in the full amount of the contract price as required by the specifications , or (h) completed the entire work and supplied the department with a release of liens for material and satisfactory evidence of payment for all labor and a one-year detailed written guarantee . Carried Unanimously Requisition #2 - Donahue-Halverson By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That Requisition #2 from Donahue-Halverson for payment for plumbing services in connection with the construction of the Family Medicine Center be approved in the amount of $5 , 284 . 56 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 8 of the General Fund accounts of the Departm(-nt of Pi-iblic Works and on Abstract No . 8 of the IVater and Sewer Division, be approved for payment . 86 -4- April 25 , 1978 IT IS FURTHER RESOLVED , That bills receivable be approved and ordered rendered. Carried Unanimously Spring Meeting of the American Public Works Association By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That Supt . Dingman , Asst to Supt . Dougherty , and City Engineer Cox be authorized to attend a Spri g Meeting of the American Public (works Association in Cooperstown , New Yo I` , May 17 through May 19 ; charges for transportation , meals , lodging and registration to be a legal charge against the City. Carried Unanimously Productivity Improvement Project - Invoice By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That an invoice for an initial payment for tht- Productivity Improvement Project by Donald Span er and Associates be approved in the amount of $4 , 200. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMI TEE: American Public Transit. Association Meeting By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That Bernard Carpenter be authorized to attend the American Public Transit Association Meeting in Houston, Texas , May 1S through May 18 ; charges for transportation meals , lodging and registration to be a legal charge against the City Carried Unanimously Traffic Signal at Meadow, West Cliiiton and Titus Avenue Comm. Allan reported that a letter has been received from Regional Director of Transportation, Region 3, indicating that the State leas made a new study of the intersection of Meadow Street , West Clinton Street and Titus Avenue , and has determined t at the traffic counts of vehicles using the side streets do not warrant a traffic signal at this time . Low Bidder - Elmira Road Plantings Mayor Con=vey reported that the low bidder for the Elmira Road plantings withdrew his bid because he felt tie water table is too high and he could not guarantee the trees . Accordin to some of the aldermen , the bidder was inquiring about the possibilit of receiving back his b *,.d bond. Supt . Dingman confirmed that the 1 )w bidder has been notified by the City that he forfeits his bid bond. He also reported that the bidder has not requested the Board of Public Works to consider the matter at all . Alderman Boothroyd reported the bi. der could not come before the Board today because he had to go out of own. It was decided the Board would wai in the event the person would want to come before the Board at its ne t meeting. ADJOURNMENT : On a motion the meeting adjourned at 4 : 47 p .m. Jis ep A. Rundle , City Clex - war J , Co ley, vlay r 11 3UAitD U� O I IGS April 26, 1c178 10774 Rates Floral Estates G2122 44.19 10775 Village of Montour Falls F2378 139. 58 10776 McDonald's Hestaurant F2144 1 ,418.86 10777 City of Ithaca F2801 84.95 10777 City of Ithaca G2801 84.95 10778 City of Ithaca F2801 21 .58 10778 City of Ithaca G2801 21 . 58 10779 City of Ithaca F28C1 110.25 10779 City of Ithaca G28C1 11Q.26 10780 City of Ithaca. F280 532.16 1679C City of Ithaca G2801 532.17 10781 Town of Ithaca G2374 84.94 10782 Dryden Sewer District #2 G2374 3u8.8 ) 10;783 City of Ithaca F8310-6-3C�, 76(,.2C 1C783 City of Ithaca G8110-6-3C9 766.10 10784 Burris Plumb. ca. Beating G2122 16.00 10785 Donohue-Halverson, Inc. G2122 33.00. 10786 L. Hull Flumb. c.. Heating G2122 11 .00, 10787 City of Tthaca F8310-6-3CO, cl .23 10787 City of Ithaca G8110-6-3C° 91 .23 10788 City of Ithaca F8310-6-309 31 .42 10788 City of Ithaca G8110-6-309 31 .41 10789 City of Ithaca F8310-6-309 12.71 10789 City of Ithaca G8110-6-309 12.71 10790 City of Ithaca F8310-6-309 8.2,r- 10790 City of Ithaca G8110-6-309, 8.25 TOTAL w 5,391 .93 'w, TEh 0,226.17 SE'WEA 2,16 5.76 APP AUVED BY F114ANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 87 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. May 10, 1978 PRESENT : Mayor - Conley Commissioners (5) - Cleveland, Ewanicki , Schickel , Shaw, Whispell ABSENT: Commissioner (1) - Allan OTHERS PRESENT: City Controller - Daley Supt. of Public Works - Dingman Asst. Supt. of Public Works - Hannan Asst. Supt . of Public Works - Dougherty City Engineer - Cox City Attorney - Shapiro Traffic Engineer - Gombas Alderman Bordoni (� City Clerk - Rundle Comm. Shaw chaired the meeting until the arrival of the Mayor. MINUTES : Q y-Comm. Schickel : Seconded by Comm. Cleveland Q RESOLVED, That the Minutes of the April 26 , 1978 meeting be approved as corrected, changing the resolution on the Cascadilla Boat Club to read: Stewart Park Boathouse instead of Cascadilla Boathouse , as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: David Allen, Village Greenhouse , addressed the Board, requesting the return of bid security for Elmira Road Landscaping in the amount of $1 , 955. 88. The Village Greenhouse , low bidder for tree planting on the project , withdrew their bid due to possible unfavorable growing conditions for certain trees specified in the specifications . HIGHWAYS STREET LIGHTING AND REFUSE COMMITTEE : Request ol Greenhouse for return of bid security for bid on Elmira Road landscaping By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the request of Village Greenhouse for return of bid security for bid on Elmira Road landscaping be denied. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (3) - Cleveland, Schickel , Shaw Nays (2) - Whispell , Ewanicki Absent (1) - Allan Carried Requests for refund of towing charges The following persons appeared be ore the Board to request the refund of $26 . 75 each for towing charges incurred as a result of the Department having their cars towed away after posting the street that work would be done. The signs were posted on Thursday and no work was done on the road so they parked their cars on Sunday and they were towed away Monday. The group protested the parking ban that appeared longer than necessary. Debby Gershel , 302 Utica Street Bob Anton, 305 Utica Street Maxine Hunter, 104 Utica Street Mr. Anton also objected to the method the City used to post signs during the snow emergency. City Attorney Shapiro commented that he had calls from other individuals involved in the same situation. 8 8 -2- May 10, 1978 Discussion followed on the floor. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, the matter of the charg s for cars towed from Utica Street after posting that work would be one on that street , be referred to the Highways , Street Lighting and Refuse Committee for review and with power to act. Carried Unanimously STAFF REPORTS: 1978 Bu get Supt. Dingman commented on the 1978 Budget , saying the Department will have to be extremely careful in its spending this year. The budget submitted was drawn in September 1977, and has now been further reduced necessitating cutting of more services than in the past. Clean-up week Supt. Dingman announced that Spring clean-up week would occur May 15 through 19 , and that special reg lations have been set forth for that. The pick-up will occur on the re ular pick-up days . Ithaca Festival Supt. Dingman informed the Board that he had been approached by some of the Festival people in respect t performing some services and he told them he would not consider this ntil he had some form of approval from the Common Council. At its May , 1978 meeting, Common Council heard a memo presented by Mayor Conley r garding permission from the Council and the Board of Public Works in con ection with the Festival on June 2-4 , 1978. By resolution the Council resolved it would support the Festival and the request for services . S pt . Dingman said his policy will be to give only those services which w can do without putting on overtime help. If it becomes necessary to get m re than that , there will have to be some sort of a request from them. Mayor Conley commented he had ho ed the Board would recognize , maybe understand, that there might be ome services which will require over- time . He said he has asked the estival group to outline in writing anything they will require from he Board. 213 South Plain Street City Engineer Cox reported that le sees no reason why the project should not be completed on schedule in June and thereforeycan proceed with arrangements to dispose of the p operty. the city g Bus Shelters-Central Business Di trict City Engineer Cox reported the c retractor on this project is now ready for final inspection, after whic the shelters can be put into opera- tion. Family Medicine Center City Engineer Cox reported the C nter was turned over to the hospital on Friday, May 5th and on Monday of this week they had started to move in. It is his understanding tha the Center will be operating ;by Monday, May 15 , 1978 . He said s me type of opening has been scheduled for the 27th of May. The projec is completed except for some site work. Bus Service for Sun Day Asst. Supt. Dougherty reported t at in respect to free bus service on Sun Day, not only was it not ade uately publicized, but as far as the City Transit System was concerne , it was not publicized at all, so there was no free bus service on Saturday, May 6 , 1978. WATER AND SANITARY SEWERS COMMIT EE: Authorization for Water Treatmen Plant Operator' s Course By Comm. Ewanicki : Secon ed by omm. Schic el RESOLVED, That Ernest Smith be a thorized to attend Grade II Water Treatment Plant Operator' s Cours at Syracuse University, May 15 through May 26 ; the expense of t avel , lodging, meals and registration to be a charge against the City. Carried Unanimously -3- May 10 , 1978 89 Reimbursement of excess sewer charges By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That Joseph Daino , doing business as Lehigh Valley Restaurant , be refunded $269. 85 of sewer charges for the second, third and fourth quarters of 1977. This refund represents the portion of water from a leak in the heating system. The premises are at 801 West Buffalo Street ; the account number is 77-17280. Carried Unanimously Expungement of bill By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED, That the Water and Sewer Division bill #10696 to the City of Ithaca General Fund for replacing water and sewer mains in Stewart Avenue be expunged in the amount of $1 ,142 . 53. This bill represents charges for replacing water and sewer mains in connection with the construction of a retaining wall in the 900 block of Stewart Avenue . Carried Unanimously Invoice - engineering services-City of Ithaca By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis Q in the City of Ithaca be approved in the amount of $14,685 . 50 . Q Carried Unanimously Q Invoice - engineering services-Town of Ithaca By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis in the Town of Ithaca be approved in the amount of $6 ,900. Carried Unanimously Invoice - engineering services-Town of Dryden By Comm. Ewanicki : Secon ed by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis in the Town of Dryden be approved in the amount of $1 , 380 . Carried Unanimously Invoice - engineering services-Cornell University By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis at Cornell University be approved in the amount of $81510 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Invoice - basic services-Stearns and Wheler By Comm. Ewanic is Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for basic services in connection with the facilities planning fees of the Waste Water Facilities Plan, be approved in the amount of $5 ,110. Carried Unanimously Transfer of funds By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the following transfer in the Water and Sewer Funds be approved: From Water Contingency - $27,000. 00 To Water, General Maintenance , F8340 , Supplies , Line 302 Carried Unanimously Bill - Southern Cayuga Lake Intermunicipal Water Commission By Comm. Ewanicki : Seconded. by Comm. Shaw RESOLVED, That a bill from the Southern Cayuga Lake Intermunicipal Water Commission for water provided during the water emergency January 26 through February 1 , 1978, be approved in the amount of $26 , 796 . 00. Carried Unanimously 90 -4- May 10 , 1978 HIGHWAYS, STREET LIGHTING AND RE USE COMMITTEE: Bill - Paolangeli Contractor, In . By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That a bill from Paola geli Contractor, Inc. for one catch i basin in Elmira Road, be approve in the amount of $19115 . Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Report on Fall Creek Plan o Action Comm. Cleveland reported that there is a meeting scheduled for tonight at 7 : 30 p .m. in the Common Council Chambers for the purpose of reporting to Fall Creek residents the results of the consultant ' s work to date, and to hear from them their particular concerns and proposals . His understanding was that Alderman B rdoni had arranged to have members of ti the Fall Creek Civic Assoc. present. Mayor Conley commented that Comm. Cleveland and himself had made prior commitments , and he requested Alderman Bordoni to chair the meeting. PUBLIC BUILDINGS, PUBLIC GROUNDS kND PARKS COMMITTEE: Cascadilla Boat Club Comm. Schickel reported that acting at the direction of this Board, the Buildings and Grounds Committee aorreed to permit the use of the north bay of the Stewart Park boathouse by the Cascadilla Boat Club for the 7 1978 season. Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That a revocable permit to the Cascadilla Boat Club , Ltd. , to use the northwest boat storage room in the Stewart Park boat house for the balance of 1978 in accordance with the provisions contained in the agreement and attachments , be approved. Carried Unanimously Bill - Norton Electric Co. By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That a bill from Norton Electric Company for electrical. work in connection with the construction of the Family Medicine Center be approved in the amount of $5 ,401 . 0. Carried Unanimously Bill - Collins and Walton, Plumbing & Heating Contractors By Comm. Schickel : Seconded by C mm. Shaw RESOLVED, That a bill from Collin and Walton , Plumbing and Heating Contractors , for work in connects n with the construction of the Family Medicine Center be approved in th amount of $ 3, 787. 20 . Carried Unanimously Request from Scott Molin - Cass P rk ice cream concession By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the request from S ott Molin to continue the vending of ice cream in Cass Park under the same terms and conditions as he was permitted in the 1977 season, be approved for the 1978 season. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Request from Bradley Judson - Boat Rental business Comm. Schickel reported that Bradley Judson has operated a concession at Stewart Park in 1976-1977. His concession permits him to occupy a small portion of the park for the rental of non-powered boats for use in Fall Creek and in the lagoon of Stewart Park. Mr. Judson has been paying $100 a year for this facility. I is now proposed to permit Mr. Judson to improve the dock space formerly used by Cecil Cage , to continue his boat rental service. Resolution By Comm. SIchickel : Seconded by C mm. Ewanicki RESOLVED, That Bradley Judson be authorized to continue his boat rental a -5- May 10 , 1978 concession at Stewart Park for the 1978 season at an annual rental of $100 under the same terms and conditions that were included in his permit for 1976 and 1977. Carried Unanimously Ownership of Dock at Stewart Park By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the City accept ownership of the dock at Stewart Park from Mr. and Mrs . Cecil Cage. Carried Unanimously Final payment to Wheaton Sheet Metal Shop , Inc. By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That a final payment to Wheaton Sheet Metal Shop , Inc. for construction services in connection with t=ie maintenance garage be approved in the amount of $1 , 856. 80 . Carried Unanimously CO FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Q it T-j By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 9 of the Water and Sewer Division, be approved Qfor payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Eastern Bus Maintenance Conference By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That Peter Larson be authorized to attend the Eastern Bus Maintenance Conference in Montreal on May 24 and 25 ; the cost of transportation, meals , lodging and registration to be a charge against the City. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Authorization - parking meters in east portion of Family Medicine Center By Comm. Cleveland: Seconded by Comm. Shaw RESOLVED, That Common Council be requested to designate the eastern portion of the Family Medicine Center parking area as a metered zone to be known as Parking Lot 'H' . Carried Unanimously Code Amendments - Article V Parking Meters , Section 60. 51_ & Section 60 . 53 By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That the Common Council be requested to make the following amendments to the City Code : ARTICLE V. PARKING METERS Section 60 . 51 ZONES B. Public Parking Lots Delete : 1 . East Green Street Parking Area 2. East Seneca Street Parking Area 3. East State Street Parking Area 4. West Green Street Parking Area S. West State Street Parking Area Insert: 1. East State Street Parking Area (Lot "E") 2 . West State Street Parking Area (Lot "F") 3. Dryden Road Parking Area, or the "Corson Lot" (Lot "C") 4. Health Facility Parking Area, Eastern Portion of Lot (Lot "H") Section 60 . 53 PARKING TIME LIMITS IN PUBLIC PARKING LOTS A. One hour parking Delete : 1. East Green Street Parking Area 2 . East Seneca Street Parking Area 3. East State Street Parking Area 4. West Green Street Parking Area -6- May 10 , 1978 Insert : 1. Health Facility Parking Area, Eastern Portion of Lot. (Lot "H") Insert : B. Two hour parking The parking of vehicles is hereby prohibited for a period of longer than two hours , from 9 : 00 a.m. to 6 : 00 p.m. except Sundays and holidays in the following public parking lots : 1. East State Street Parking Area (Lot "E) 2 . Dryden Road Parking Area, the "Corson Lot" (Lot "C") , ,. eastern half of lot. Delete B. Ten hour parking The parking of vehicles is hereby prohibited for a period of longer than (ten) hours except Sundays and holidays in the West State Street Parking Area. Insert : C. Ten hour parking The parking of vehicles is hereby prohibited for a period of longer than (ten) hours except Sundays and holidays in the following public parking lots : 1. West State Street Parking Area (Lot "F") 2 . Dryden Road Parking Ar a, the "Corson Lot" (Lot "C") , western half of lot . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Requisition No . 4 (final payment) rom Richardson Brothers By Comm. Cleveland: Seconded by Comm. Ewanic i RESOLVED, That Requisition No. 4 (final payment) from Richardson Brothers for electrical work performed in the construction of the bus shelters , be approved in the amount of $200. Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 36 p.m. i 1 ose A. Rundle, City Clerk Edward J.' Co ley Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE May 10, 1978 10791 John 2ifchok G2122 16.08 10792 William Sullivan Jr. G2122 21.44 10793 Lillian Simmons G2122 16.82 10794 Jean Spitizer F2144 64.34 10795 Jean Spitizer F2144 115.00 10796 City of Ithaca F2801 681.07 10796 City of Ithaca G2801 661 .08 10797 City of Ithaca F2801 195.76 10797 City of Ithaca G2801 195;76 10798 City of Ithaca F2801 56.20 10799 Cornell University G2120 29,048.11 TOTAL 31,315.73 Water 1,112.37 Sewer 29,979929 APPROVED BY FINANCE COMMITTEE 1147 Seymour Disposal Service A1710 81.96 1148 Hilker Construction Co. A1710 1,012.48 1149 New York State Electric & Gas Corp. A2650 105.00 TOTAL 1,199.44 93 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. May 24 , 1978 PRESENT: Commissioners (6) - Allan , Cleveland, Ewanicki , Schickel , Shaw, Whispell ABSENT : Mayor - Conley OTHERS PRESENT : City Attorney - Shapiro Supt. of Public Works - Dingman Asst. Supt . of Public Works - Dougherty City Engineer - Cox Aldermen - Bordoni , Boothroyd City Clerk - Rundle In the absence of Mayor Conley, Comm. Ewanicki chaired the meeting. o MINUTES: By Comm. Schickel : Seconded by Comm. Allan 'Q RESOLVED, That the minutes of the May 10 , 1978 meeting be approved as recorded by the City Clerk. Q Carried Unanimously a PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Request for Ex ungement of Penalty on Water Bill Margaret Hotelling addressed the Board on behalf of Dr. James R. Orcott , 324 Dryden road, requesting expungement of a $1.2 . 30 penalty for late payment of his water bill . She stated that the check was mailed to the Chamberlain on May 1S , 1978 , although the postmark on the envelope was May 18 , 1978-Elmira, N.Y. Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, the request for expungement of penalty on Dr. James Orcott ' s Water bill be denied. Discussion. fk ? owed on the floor. A vote on the resolution resulted as follows : Ayes (3) - Shaw, Allan, Cleveland Nay (1) - Schickel Carried Request f_or Replacement of Truck-parking Sign. George Harper, 411 Dryden Road, who owns property at 103- 10S- 107 Dryden Road, addressed the Board saying that there are 4 parking meters at his place of business , one of which is usually marked for truck parking between 6 and 12 a.m. This is essential for carrying on business . He said this is the third spring that the sign has been torn off, and although he has requested the Department of Public Works on several occasions to replace the truck-parking sign , this has not been done . As a reE-ult , he has paid a trucking charge of $66 . 00 because a truck from Ohio delivering to his business would. not park there because of having received a parking ticket for parking in a prohibited area previously. Supt. Dingman commented that Mr. Harper had spoken to him during the past six months .regarding the parking sign and assured him that the sign would be replaced. APPOINTMENT AND PROMOTION : Appointment Supt . Dingman requested approval of the Board for the following appointment : By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That Gerald L. Schrader is appointed as a Motor Equipment Operator in the Construction and Maintenance Division at $4 . 12 per hour, effective May 22 , 1978. Carried Unanimously 94 - 2- May 24 , 1978 Promotion Supt . Dingman requested approval f the Board for the following promotion: By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That Robert Gombash is promoted to Maintenance Tian in the Construction and Maintenance Division at $ 3. 56 per hour, effective May 28 , 1978. WATER AND SANITARY SEWERS CONP,1ITTEE : Southern Cayuga Lake Intermunicipal Water Commission - Bill Comm. Shaw reported that the Water Division sent a bill to the Southern " Cayuga Lake Intermunicipal Water Commission in April of 1977 requesting payment for one- fifth of the value of the water meters conveyed to them , i . e . , $24 , 000 , less one- fifth of our obligation for the Coddington Road . Water District , i. e . , $5 , 700 , plus five months ' sewer inspection in 1976 , i . e . , $5 , 000 . Our later agreement with SCLIWC agreed that the settlement would be in January 1978 for the meters and the Coddington Road Water District. Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That Water and Sewer Division bill #10402 to the Southern Cayuga Lake Intermunicipal Water Commission be expunged in the amount of $23 , 300 . A corrected bill providing for these payments has been included in today' s audit. Carried Unanimously Amendment of Budget By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the Common Council be requested to amend the budget of the Water Division by appropriating from Surplus to Water Contingency, $S5 , S00 . IT IS FURTHER RESOLVED, That the Common Council be requested to transfer from the Water Contingency account the sum of $28 , 500 to provide for the payment to the Town of Ithaca foi the City' s portion of the remaining d ; on the Coddington Road water ext nsion. Carried Unanimously Comm. Whispell arrived at 4 : 25 p.m. HIGHWAYS , STREET LIGHTING AND REIUSE COMMITTEE : Bids - Perip ral Streets Comm. Shaw r,. ;)orted that bids we e received for the construction of peripheral streets . The low baSE bid was $437 , 246 submitted by V. Giordano Construction and Supply Corporation. The addition of alternate #1 which provides for all-brick sidewalks would add $96 ,950 , for a total of $534 ,196 , A letter from Architect Egner recommends the acceptance of the low bid. He states that all of the unit pricc projections and totals have been checked and appear to be accurate . Egnei recommends -the acceptance of the alternatf Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the contract for constructing peripheral streets , phase I , in accordance with plans and specifications prepared by Anton Egner Associates be awarded to V. Giordano Construction and Supply Corporation for their low base bid of $437 ,,246. Discussion followed on the floor. A vote on the resolution resulte as follows : Ayes (4) - Shaw, Whispell , llan, Ewanicki Nays (2) - Cleveland, Schic el Carried Request for refund of towing chaiges Comm. Shaw reported that the committee had considered the request for refund of towing charges incurred as a result of the Department having cars towed away after posting Utica Street that work would be done . - 3- May 24 , 1978 95 Resolution I By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the request for refund of towing charges from Utica Street after posting that work would be done on that street be denied, and that the appropriate parties be notified by the City Clerk. Carried Unanimously BRIDGES CREEKS AND STORM DRAINAGE COMMITTEE : Modjeski and Masters - Invoice for Engineering Services i By Comm. Cleveland: Secon ed by Comm. Sc ickel RESOLVED, That an invoice of Modjeski and Masters for engineering services in connection with the design and contract plans for the South Albany St . bridge over Six Mile Creek be approved in the amount of $2 , 226 . 70 . Carried Unanimously Modjeski and Masters ' preliminarX design report - S . Albany St . B.•idge Comm. Cleveland reported that Modjeski and Masters ' prelim nary design report for the South Albany street Bridge over Six Mile Creek has been received and is understudy by the staff. The report recommends an open Co grid deck at an estimated cost of $200 , 000 . It offers as an alternate a ® reinforced concrete deck at an estimated cost of $186 ,000 . Both proposals will permit a standard highway loading , thereby removing the need for load posting. The department will have a recommendation for the June 14 Qa meeting of the Board of Public Works . Q PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE : Robert Muelle ,: Architect - Invoice bid documents By Comm. Schic':el : Seconded by Comm. Shaw RESOLVED, That an invoice from Robert Mueller, Architect , for preparation. of bid documents in connection with the restroom addition at the Hangar Theater, be approved in the amount of $1 , 350 . Carried Unanimously Bids - Restrooms at Hangar Theater Comm. Sch ickel reported that three bids were received for the construction of the restrooms at the Hangar Theater as follows : 1. V. Giordano Construction and Supply Corporation - $41 , 000 2 . I . J. Construction Company - $44 , 250 3. McPherson Builders , Inc. - $36 ,698 While these bids exceed the authorization of $34 , 385 , there is a total. in the Hangar Theater Improvement Account of approximately $58 , 000 . Hangar Theater representative Niederkorn has indicated that the restroom improve- ments are more important than the parking area . Bids for the parking areas were received and reported earlier this year. These also exceeded the funds available at that time . ReEolut:ion By Comm. Schic,cel : Seconded by Comm. Allan RESOLVED, Thai'. the contract for construction of restrooms at the Hangar Theater be awarded to McPherson Builders , Inc. for their low bid of $ 36 , 698 , and BE IT FURTHER RFSOLVED, That Change Order No . 1. in the contract f-r construction of the restrooms at the Hangar Theater be approved in the deduct amount of $4 , 225 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Requisition No . 4 - McCarthy Builders By Comm. Schickel : Seconded by Comm. Allan RESOLVED , That requisition No . 4 from McCarthy Builders for work performed in connection with the renovation of 213 South Plain Street be approved in the amount of $5 , 139 . Carried Unanimously 96 -4- May 24 , 1978 R Recuisition - Kelly Surgical Compaky, Inc. By Comm. Schickel : -S-c—cc5lided by Comm. Cleveland RESOLVED , That requisition from Ke ly Surgical Company , Inc. for work performed at the Family Medicine Center be approved in the amount of $ 7 , 426 . 69 . Carried Unanimously Requisition No. 6 - McGuire and Bennett By Comm. Schickel : Seconded by Co m. Allan RESOLVED, That Requisition No. 6 from b4cGuire and Bennett for work per- formed in connection with the Fami y Medicine Center be approved in the amount of $18 , 273. Carried Unanimously Final Bill - Norton Electric Compa y By Comm. Schickel : Seconded by Co m. Shaw RESOLVED, That the final bill from Norton Electr=ic Company in connection with the Family Medicine Center be approved in the amount of $1 , 394. 30 . Carried Unanimously Collins $ Walton - Bill By Comm. Schickel : Seconded by Co m. Allan RESOLVED, That a bill from Collins � Walton for digging work in connection with the Family Medicine Center be approved in the amount of $2 , 750 . 00. Carried Unanimously Donahue F Halvorsen - Final Bill By Comm. Schickel : Seconded by Co m. Cleveland RESOLVED, That the final bill fro Donahue & Halvorsen for work in connection with the Family Medicine Center be approved in the amount of $ 3 , 482 . 17. Carried Unanimously Open House - Family Medicine Center Avow City Engineer Cox announced that jen House has been scheduled in the Family Medicine Center on Saturda morning, May 27, 1978. FINANCE, ACCOUNTS AND CAPITAL IMP OVEMENTS COMMITTEE : Audit --- By Comm. Whispell : Seconded by C mm. Schickel RESOLVED, That bills audited and pproved by the Finance Committee as listed on Abstract No. 10 of the eneral Fund accounts of the Department of Public Works and on Abstract N . 10 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bill_ receivable with the exception of four bills from the Water and Sewer Di ision, Nos 10809 , 10811 , 10812 and 10813 , be approved and ordered re dered. Carried Unanimously Annual Report ' By Comm. Whispell : Seconded by C mm. Cleveland RESOLVED, That the 1977 Board of ublic Works Annual Report as prepared by the staff, be approved and tra smitted to the Common Council . Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Stop sign at N. Aurora and E. Tom kins Streets By Comm. Allan : Seconded by Comm. Whispell RESOLVED, That the request for a top sign at North Aurora and East Tompkins Streets which was referr d to the Board by the Common Council , be referred to the Parking, Traffic and Transit Committee . Carried Unanimously NEW BUSINESS : Letter re . guardrail Alderman Boothroyd informed the Board he had received a letter from a concerned citizen named William Jones , who lives on Klinewoods Road, in regard to the guardrail along the gorge side of that road being in bad condition and requested the condition be corrected. 9'7 -5- May 24 , 1978 Letter re. garbage pickup Alderman Boothroyd reported that he had received a letter from R. Dipasquale regarding the Department not picking up trash in front of his house on the trash pickup day. He disagrees with the department ' s policy. Alderman Boothroyd requested the department to make an exception and have the trash picked up . Discussion followed on the floor. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , the letter from R. Dipasquale re . garbage pickup be referred to Highways , Street Lighting and Refuse Committee . Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 05 p.m. 0 T'I a a Q Josepih A. Rundle City Clerk ` Edward- J . C nl ey, My 6r BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 24, 1978 10800 daisy P. Axtell G2122 16.82 10801 Jason Pettengill G2122 29.36 10802 Harrison Muckey G2122 30.60 10803 Student Agencies Prop. Inc. G2122 33.63 10804 Finger Lakes Construction F2144 298.26 10805 Bruce M. Cook F2144 26.75 10806 Cascadilla School F2144 215.95 10807 Helen M. Mundell F2144 399.70 10808 City of Ithaca F2801 165.05 10809 City of Ithaca F2801 272.281 •.Ir'r > 10809 City of Ithaca G2801 272.27) 10810 City of Ithaca F2801 114.75 10810 City of Ithaca G2801 114.75 r, 110811 City of Ithaca F2801 950.56 •10811 City of Ithaca G2801 950.56 ' 10812 City of Ithaca F2801 1 ,965.29 ! 10812 City of Ithaca G2801 1 ,965.28 10813 City of Ithaca F2801 557-51 ' 10813 City of Ithaca G2801 557.52 , 10814 City of Ithaca F2801 21366.90 10815 City of Ithaca F2801 244.66 10816 Albanese Plumbing G2122 35.00 10817 Burris Plumbing and Heating G2122 50.00 10818 Lawrence Hull G2122 14.00 10819 Frank Orzino G2122 17.00 10820 Richard Weber G2122 20.00 10821 Glenn Smith G2122 34.00 10822 City of Ithaca F8310-6-309 705.99 10822 City of Ithaca G8110-6-309 705.99 10823 City of Ithaca F8310-6-309 66.65 10823 City of Ithaca G8110-6-309 66.65 10824 City of Ithaca F8310-6-309 9.37 10824 City of Ithaca G8110-6-309 9.37 10825 City of Ithaca F8310-6-309 34.96 10825 City of Ithaca G8110-6-309 34.96 10826 City of Ithaca E8310-6-309 21 .69 10826 City of Ithaca G8110-6-309 21 .69 10827 City of Ithaca F8310-6-309 12.17 10827 City of Ithaca G8110-6-309 12.16 10828 Southern Cayuga Intermunicipal Water Comm. F2378 8,500.00 10828 Southern Cayuga Intermunicipal Water Comm. G2374 8,500.00 10828 Southern Cayuga Intermunicipal Water Comm. F2665 12,000.00 10828 Southern Cayuga Intermunicipal Water Comm. G2665 12,000.00 10828 Southern Cayuga Intermunicipal Water Comm. F2378 1 .00 TOTAL 54,421 .10 WATER 28,92-9.4-9 SEWER 25,491 .61 y.;= APPROVED BY FINANCE COMMITTEE X':% L,, A, 1150 Ithaca City School District A2300 299.94 1151 Wallace Steel Inc. A1710 10.51 1152 Tompkins County Highway Dept. A2300 504.32 1153 Town of Newfield A2300 195.42 TOTAL 1 ,010.19 99 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. June 14 , 1978 PRESENT : Mayor - Conley Commissioners (4) - Allan, Cleveland, Schickel , Shaw ABSENT : Commissioners (2) - Ewanicki , Whispell OTHERS PRESENT: Supt . of Public Works - Dingman City Engineer - Cox Asst . Supt. of Public Works - Dougherty Asst. Supt. of Public Works - Hannan City Attorney - Shapiro City Clerk - Rundle (0 Deputy City Clerk - Paolangeli Aldermen - Boothroyd, Bordoni MINUTES : Q By Comm. Schickel : Seconded by Comm. Allan Q RESOLVED, That the Minutes of the May 24 , 1978 meeting be approved Q as recorded by the City Clerk. COMMUNICATIONS : Mayor Conley reported receiving a certified letter from Frederick J. Rolfe , 3S8 Bostwick Road, together with a check in the amount of $2 . S0 as a donation toward pavement repair of Five Mile Drive which is in bad condition. The letter and check were turned over to City Clerk Rundle for disposition. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Request for relie rom portion of bill for installing curb box Brandy and Paul Nedrow, 718 Cliff Street , appeared before the Board, explaining that they had received a bill for installing a curb box in their yard in the amount of $250 . 08 which included 36 hours of labor. They asked what procedure would be necessary to necessitate 36 man hours to install the box. Mr. Nedrow estimated, from viewing the operation , that about 5 hours were actually used to dig the hole and install the box. He requested relief from the excess charge and commented that he feels a taxpayer is entitled to have more competent people doing this work. Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That the request of Mr. Paul Nedrow for relief from the excess portion of the bill for installing a curb box in his yard be referred to the Water and Sanitary Sewers Committee for investigation and recommendation. Carried Unanimously Expungement of penalty on water_ bill Mrs . Nancy Avery , owner of the Home Dairy , appeared before the Board requesting expungement of a $29 . 73 penalty on her water bill , claiming she mailed the check to the City on the 15th of the month but, due to the Elmira mail transfer , the envelope did not get postmarked until the 16th ; hence she was charged the penalty. Discussion followed on the floor. 100 - 2- June 14 , 1978 Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the penalty of $29 . 73 on Mrs . Avery' s water bill be expunged, taking into account that the check was mailed on time , but the Elmira mail transfer resulted in the envelope being postmarked later than expected. Carried Unanimously STAFF REPORTS : Spring pickup week Supt. Dingman reported on the iesults of the Spring pickup week : The Department handled 180 loa s of material over a period of 7 working days which resulted in the cost being 20% higher than budgeted for. He said that not only were the man hours greater than planned, but trucking costs were greater. The foreman in- dicated to him that additional time was used because materials were improperly placed, or imp operly prepared for collection. Supt. Dingman called attention to the Regulations for the Placing of Household Refuse foi Pickup Week which will be used for the Fall pickup week, sayi g they represent considerable tightening up of the rules. Route 96 development City Engineer Cox reported thal the committee appointed by Mayor Conley to work with the NYS De artment of Transportation to arrive at alternatives which c uld be pursued for the 96 question has been meeting all year with the NYSDOT , the most recent meet- ing being with the Tompkins County Planning Board which held an open forum. The Tompkins County Board of Planning have a resolution which they propose to take up at their next meeting which basically asks the Common Council to consider their views which are mainly concerned witli provision of access to the hospital for emergency vehicles . Mr. Cox said the committee will very shortly be reporting to t1le Common Council some recommenda- tions which hopefully will be passed along to the NYSDOT to pursue to design hearing stage Appointment and Promotions Appointment : Supt. Dingman requested approval of the Board for the following appointment : By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That Mary T. Barrett be appointed as a Stenographer in the Superintendent ' s office at $4 . 04 per hour (20-hour week) , effective May 30 , 1978. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Promotions : Supt. Dingman requested approv 1 of the Board for the following promotions : By Comm. Schickel : Seconded br Comm. Allan RESOLVED, That Ernest Smith be promoted to the position of Sewer Plant Operator in the Water anI Sewer Division at $8 , 705 per year, effective May 16 , 1978 . That Zonald Gustafson be promoted to the position of Maintenance Mai in the Water and Sewer Division at $ 3. 75 per hour, effective J ne 18 , 1978 ; and that W. Jay Happel be promoted to the posi ion of Carpenter in the Water and Sewer Division at $4. 12 per ho r, effective June 18 , 1978 . Carried Unanimously 101 -3- June 14 , 1978 WATER AND SANITARY SEWERS COMMITTEE: Request for expungement of malt on water bill Comm. Shaw reported -that the Casca illa School , John W. Kendall , Headmaster, has requested that the penalty of $33. 12 be forgiven on their May 1 bill for three month' s service . They state that they had withheld the payment because they expected an addi- tional bill for replacing water sery ice at one of the school ' s dormitories . Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the request for expungement be denied, subject to clarification of the request. Discussion followed on the floor. i A vote on the resolution resulted as follows : 0 Ayes (0) Nays (4) - Cleveland, Schickel , Shaw, Allan Q Motion Defeated Q Resolution Q By Comm. Shaw: Seconded by Comm. Cleveland RESOLVED, the request of John W. Kendall for expungement of penalty on water bill be referred to the Water and Sewer Committee for investigation and with power to act. Carried Unanimously Stearns and Wheler bill By Comm. Shaw: Secon ed by Comm. Cleveland RESOLVED, That the following bills from Stearns and Wheler for professional services in connection with the waste water facili- ties planning be approved: Engineering report $23,920 Negotiation 1 , 500 Laboratory analysis 33, 500 Grar:- 600 I/I analysis , City of Ithaca 5 ,108 I/I analysis , Town of Ithaca 2 ,400 I/I analysis , Town of Dryden 480 I/I analysis , Cornell University 2 ,960 Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : Bids - Construction Materials Comm. Shaw reported that i s were received for supplying con- struction materials for the 1978 construction season. Resolution By Comm. haw: Seconded by Comm. Schickel RESOLVED, That the contract for supplying Transit MiX Concrete in accordance with the specifications of May 15 , 1978 , be awarded to University Sand F Gravel for the unit prices shown in their bid; and IT IS FURTHER RESOLVED, That the contract for supplying Storm Drain Pipe Metal in accordance with the specifications of May 15 , 1978, be awarded to Lane Metal Products Company for the unit prices shown in their bid; and IT IS FURTHER RESOLVED, That the contract for supplying Asphalt Concrete in accordance with the specifications of May 15 , 1978 , be awarded to the General Crushed Stone Company for the unit prices shown in their bid ; and 102 -4- June 14 , 1978 IT IS FURTHER RESOLVED , That t e contract for supplying Medium Curing Asphalt and Asphalt Emulsion in accordance with the specifications of May 15 , 1978 be awarded to Cortland Asphalt for the unit prices shown in t eir bid. Discussion followed on the flo r. A vote on the resolution resul ed as follows : Carried Unanimously Tompkins County Firemen' s Asso iation Comm. Shaw reported that the Tompkins County Firemen' s Association will be hosting the Central New York Firemen' s Con- vention Thursday, Friday and Saturday , July 20 , 21 and 22 . They have asked for permission to hold a hose contest on Wood Street between Albany and Meadow Streets on Saturday; to hold a first aid exercise and to have refreshment tents on the Titus Flats Park area on Saturday ; and to use the south end of parking lot "D" for a water ball contest on Thursday. Resolution By Comm. Shaw: Seconded By Coiam. Schickel RESOLVED, That the request of the Tompkins County Firemen' s Association to close Wood Street for a hose contest on July 22 between the hours of 8 a.m. an 1 p .m. and their further request to use the Titus Flats ball fi lds from 8 a.m. through 8 p .m. for first aid exercises and for refreshment tents , all in accordance with regulations to be promulgated by the Superintendent , be approved. IT IS FURTHER RESOLVED, That tie request of the No . 7 Fire Company to use a portion of the south Dnd of parking lot "D" between S p.m. and 9 : 30 p .m. on Thursday, July 20 , for a water ball con- test , be approved in accordanca with regulations to b�- promulgated by the Superintendent. Discussion followed on the flo r. A vote on the resolution resulted as follows : Carried Unanimously Bradley Landscape Service bill By Comm. Shaw: Seconded by Co Allan RESOLVED, That a request for payment from Bradley Landscape Service , for landscaping in co nection with Elmira Road, be approved in the amount of $ 31 , 583. 43. (This represents 850 completion and provides for loo retainage. ) Carried Unanimously Bids - Planing of East Buffalc Street By Comm. Shaw: Seconded by C mm. Schickel RESOLVED, That the Superinten ent be authorized to solicit bids for the planing of East Buffalo Street hill between North Aurora Street and Stewart Avenue . Carried Unanimously i Change Order #8 - Parlor City Construction Company By Comm. Shaw: Seconded by C mm. Allan RESOLVED, That change order #E in the contract of Parlor City Construction Company for the improvement of Elmira Road which provides for increased work r quired by revisions in the electri- cal code , be approved in the amount of $1 ,495 . Discussion followed on the fl or. A vote on the resolution resulted as follows : Carried Unanimously 103 - 5- June 14 , 1978 Invoice - Parlor City Construction Company By Comm. Shaw: Seconded by Comm. Schic el RESOLVED, That an invoice from Parlor City Construction Company for construction work in connection with Elmira Road improve- ments , be approved in the amount of $ 74 ,901 . 72 . The Engineers have certified that the work is complete in accordance with the contract and specifications . The total dollar value of the work done by Parlor City Construction Company is $1 , 234 ,194 . 48. Six thousand dollars has been retained pending completion of punch list items. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Renaming of Elmira Road (0 Mayor Conley reported that the Elmira Road merchants wish to 0 change the name of Elmira Road and asked the procedure for doing this. The Board indicated that they will listen to proposals . Q BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE : Q Modjeski and Masters - Albany Street Bri e Q Comm. Cleveland reported that Modjeski an Masters has completed their preliminary design report on the Albany Street Bridge. They have two proposals , both of which will permit us to remove the posting (permit any legal highway loads) . One is an open grid deck at approximately $202 , 000 ; the other is a reinforced concrete deck at approximately $186 , 000 . Modjeski and Masters recommend the open grid deck principally because it will permit a better profile and because they assume greater ease of maintenance . The department recommends the reinforced concrete alternate because it believes there will be less maintenance . The above prices assume that the bridge will be constructed in 1979 . The city has funds in its capital reserve for this purpose . Resolution By Comm. Cleveland: Seconded by Comm. Shaw RESOLVED , That Modjeski and Masters by directed to proceed with the design of a reinforced concrete deck replacement for the Albany Street Bridge . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bill - T. G. Miller By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the bill from T. G. Miller for surveys in connec- tion with the Fall Creek studies be approved in the amount of $4 ,028. 37. Carried Unanimously Preliminary Report on Fall Creek Plan of Action Comm. Cleveland reported that a preliminary report on the Fall Creek Plan of Action has been prepared by B. K. Hough. This report recommends , among other things , that the City proceed with the design and installation of a ground water drainage system. In order to finalize the recommendation on this system, it was necessary to proceed with test borings in the area which will be completed this week. Parrot-Wolfe has been retained to make these borings on an hourly basis . The borings will be com- plete this week. It is proposed to hold a meeting with Fall Creek 104 -6- June 14 , 1978 residents , members of the Board of Public Works , and members of the Common Council on June 26 at 7 : 30 p.m. , for the purpose of finalizing a recommendation which will be presented to the Board of Public Works on Wednesday, June 28. This recommendation will , among other things , propose that the Board request the Common Council at its July 5 meeting to establish a capital project for the installation of the ground water drains at a cost of approxi- mately $200 , 000 . PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Change Order #1 - McPherson B ilders Comm, Schickel reported that change order #1 in the contract of McPherson Builders for the co struction of restrooms at the Hangar Theater was incorrectly reported at the last meeting as deduct $4 ,225 . It should have been deduct $4 ,475 . Resolution By Comm. Schickel : Seconded ty Comm. Allan RESOLVED, That this correctior in change order #1 be approved. Carried Unanimously Change Order # 3 - McGuire and Bennett By Comm. Schickel : Seconded y Comm. Cleveland RESOLVED, That change order # in the contract of McGuire and Bennett for the construction of the Family Medicine Center which provides for changes in the curbing, be approved in the amount of deduct $122 . Carried Unanimously Change Order #4 - McGuire and Bennett By Comm. Schickel : Seconded y Comm. Allan RESOLVED, That change order #4 in the contract of McGuire and Bennett for construction of t e Family Medicine Center which provides for additional cabin Et work, a chain-link ferice to protect the heat pump units , and a new shingle ridge _:ap , be approved in the additional amount of $1 , 049 . Carried Unanimously Requisition #S - McGuire and Bennett By Comm. Schickel : Seconded ly Comm. Cleveland RESOLVED, That requisition #S from McGuire and Bennett for con- struction services in connection with the Family Medicine Center, be approved in the amount of 111 , 06S . Carried Unanimously Final Invoice - I . J. Constru tion Company By Comm. Schickel : Seconded y Comm. Allan RESOLVED, That a final invoic from I . J. Construction Company for construction work repairing the deck at Cass Park swimming pool , be approved in the amount of $12 , 083. 06 . Carried Unanimously Final Invoice - Still Meadow Nursery, Inc. i By Comm. Schickel : Seconded y Comm. Shaw RESOLVED, That a final invoice from Still Meadow Nursery, Inc. for Cass Park ball field improvements , be approved in the i amount of $18 , 000 . 00. Carried Unanimously Bids - Construction of sidewalks Comm. Schickel reported that bids were received for the con- struction of sidewalks for the City ' s 1978 sidewalk program as shown on the attached sheet . i At I 105 - 7- June 14 , 1978 Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the contract for constructing city sidewalks in accordance with the specifications of May 15 , be awarded to Paolengeli Contractor, Inc. for the unit prices shown in their bid. i Discussion followed on the floor. i A vote on the resolution resulted as follows : Carried Unanimously FINANCES ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : j Audit By Comm. Allan : Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 11 of the General Fund Coaccounts of the Department of Public Works , and on Abstract No . 0 11 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and Q ordered rendered. Q Carried Unanimously 'Q International Public Works Congress & Equipment Show By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to attend the International Public Works Congress $ Equipment Show in Boston, October 14 through 19 . Carried Unanimously Change in complement of authorized em to ees By Comm. Allan : Seconde by Comm. Schickel , RESOLVED, That the complement of authorized employees of the Department of Public Works , Engineering Division, be changed by deleting the position of Engineering Aide and adding an addi- tional position of Senior Engineering Aide. Change in complement of authorized employees By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That the complement of authorized employees in the Department of Public Works , Water and Sewer Division, be changed by reducing the number of authorized Laborers to two and increas- ing the number of authorized Truck Drivers to five . Discussion followed on the floor concerning the above two resolutions . Tabling Resolution By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That the two resolutions relative to changes in the complement of authorized employees in the department be tabled pending determination of interpretation of the Charter. Carried Unanimously PARKING, TRAFFIC & TRANSIT COMMITTEE : Parking - Giles Street Comm. Allan reported that residents of Giles Street area have many problems with parking on the street and on city property in their area. It is necessary to determine as a matter of policy whether the city will continue to permit parking on Giles Street opposite the homes of Morrisey and Cooper, and to develop the existing parking spots , or whether the city will prohibit parking at these spots and on Giles Street itself. It is also necessary to determine as a matter of policy whether the city will develop a piece of the water shed land in the vicinity of Van Natta Pond to provide off- street parkin; for people using the Circle Greenway and the water shed area for recreation pur- poses. 106 - 8- June 14 , 1978 Resolution By Comm. Allan: Seconded by Comm. Schickel RESOLVED , That the Parking , Traffic & Transit Committee consider these matters and prepare recommendations for action by the Board and/or recommendations to the Common Council . Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 47 p .m. JAkeph A. Rundle , City Clerk E ward J. Conley, ayor i BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 14, 1978 10809 City of Ithaca F2801 26.50 10809 City of Ithaca G2801 26.50 10811 City of IthG,a F2801 86.25 10811 City of Ithaca G2801 86.25 10813 City of Ithaca F2801 74.15 10813 City Of Ithaca G2801 74.15 10812 City of Ithaca F2801 732.59 10812 City of Ithaca G2801 732.59 TOTAL 1838.98 WATER 919.49 SEWER 919.49 APPROVED BY FINANCE COMMITTEE 1154 City of Ithaca A2801 777.92 1155 City of Ithaca A2801 80.82 TOTAL 858.74 BOARD OF PUBLIC WORKS PROCEEDINGS 107 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. June 28 , 1978 PRESENT : -' Mayor - Conley Commissioners (4) - Allan, Ewanicki , Schickel , Cleveland ABSENT : Commissioners (2) - Shaw, Whispell OTHERS PRESENT : City Controller - Daley City Attorney - Shapiro Supt. of Public Works - Dingman Asst. Supt. of Public Works - Hannan Asst. Supt. of Public Works - Dougherty City Engineer - Cox Aldermen - Bordoni , Boothroyd, Meyer Planning Department Staff - Steve Karr City Clerk - Rundle (o Deputy City Clerk - Paolangeli 0 ," MINUTES: Q By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Minutes of the June 14 , 1978 meeting be approved Q as recorded by the City Clerk. Q Carried Unanimously SPECIAL ORDER OF BUSINESS : Proposal for parking lot at Van Natta Pond Steve Karr of the Planning and Development Department reported on the progress to date on a proposal for a parking lot at Van Natta Pond which came about as a result of complaints by residents of the area of the abuse of on-street parking. He presented the schematic design which is in three stages : (1) initial allowance for parking of 20 vehicles ; (2) development of additional landscaping with consideration of persons wishing to walk or sit and view the area, and addition of separate pedestrian entrance ; (3) expansion to allow for parking of 36 vehicles . Mr. Karr comet, ed that an alternative would be a parking situation which stays n�_ :1 of the stream which would allow for 19 vehicles . The alternative po. . s the problem of the parking lot being landlocked, and the possibility of expansion in the future is limited, in addition to not being aesthetically pleasing to have the cars on the water' s edge . Mr. F. Thomas Morrissey, 302 Giles Street , inquired about a barricade across the road from the residences on Giles Street , and suggested that a sign be posted on the existing gate (Park closes at 10 : 00 P.M. ) and that the closing be enforced. Discussion followed on the floor. Resolution By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That the problem of providing parking at Van Natta Pond be referred to the Parking, Traffic and Transit Committee . Carried Unanimously Supt. Dingman expressed appreciation to Mr. Karr for his presentation and the work he has done toward resolving the problem of parking at Van Natta Pond. Progress of Productivity Project - S anier Associates Mr. Donald Spanier gave the first of a number of in ormal presentations to the Board concerning the productivity project . He said he prepares and issues to the Superintendent a monthly status and progress report of what transpired the preceding month, as well as selected findings and recommendations that are being actively put into effect. The procedure will be to circulate the reports to the Board each month as they become available . 108 - 2- June 28 , 1978 Mr. Spanier said the purpose of tie project is to improve efficiency and effectiveness of services deliver ad by the department and to reduce unit labor costs . In addition , it is zonveyed to the supervisors , and through them to the work force , that thera is no intention to 1"ay off present employees in realizing the objectives of the project . Rather, the reductions in costs and improveme is being sought will be realized in terms of enhancement and reinforc ment of service and the use of the normal process of attrition that reates a reasonable degree of turnover in the work force . He reported h has received excellent cooperation from the level of laborers right ip through all levels of supervision. „ PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Shoulder Condition - Elmira Road Attorney Dirk Gail raft , 308 N. Tioga Street , appeared on behalf of John Knapp , owner of Pudgies Pizza and the Car Wash next to it on Elmira Road, concerning potholes and con ition of the road shoulder on Elmira Road. He said he has written a 1 tter to the City Clerk' s office , advising of the defect in the hig way, and has talked briefly to City Attorney Shapiro about a possible solution. Mr. Knapp would like the City of Ithaca to pave this area. Mr. Dingman commented that he informed Mr. Knapp that the City of Ithaca does not maintain the drive approaches of private , residential or commercial businesses ; that it is the responsibility of the private property owner. Discussion followed on the floor. City Attorney Shapiro commented that he would like the opportunity to investigate the matter before the next meeting of the Board. Resolution By Comm. Allan : Seconded by Comm Cleveland RESOLVED, That the matter of the condition of road shoulders on Elmira Road be referred to the Parking, Traffic and Transit Committee , pending the feedback from the City Attorney, with power to act . Carried Unanimously Newman Golf Course - Condition and Maintenance Robert Tallman, President of the wilig t Golf League , addressed the Board, on behalf of the players , regarding the poor condition of the golf course and its general maintenance . He said, in addition to the damage from the past winter, the reens and fairways need top dressing, watering, weeding, possible verti cutting and replaceme:t of trees . He said he feels the course needs to be improved. Mr. Liman commented that he would be willing to serve on a committee at no charge to the city and offer his expertise in this area. Discussion followed on the floor. Mayor Conley agreed that the golf course needs attention and said a long- range maintenance plan should be developed. Supt . Dingman commented that he would look into the matter with the parties involved. Fall Creek Improvements Alderman Meyer addressed the Boar and read the resolution which had been passed by the Common Council concerning a plan of action for Fall Creek improvements . She commente that the recommendations made by B. K. Hough Consulting Engineers , in their report following their study of the situation, failed to give he. Common Council or the Fall Creek residents any options from which o choose , and she believes a more specific amount of information sh uld be provided, such as cost factors , and other alternatives . Cass Park Parking Problem Alderman Bordoni brought to the attention of the Board the problem of - parking at Cass Park and was told the matter would be handled later in the meeting. 109 =3- June 28 , 1978 PARKING, TRAFFIC AND TRANSIT COMMITTEE: Parking on Giles Street Comm. Allan reported that the Parking, Traffic and Transit Committee met with representatives of Circle Greenway and residents of Giles Street and concluded that it would be in the public interest to prohibit parking on either side of Giles Street between Columbia Street and Water Street, except in the vicinity of houses numbered 207 , 209 and 215 Giles Street , to erect a barricade to prevent unauthorized off-street parking in this same area, and to encourage the development of permanent public parking next to Van Natta Pond. Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the Common Council be requested to revise its Ordinances to prohibit on-street parking on either side of Giles Street from 215 easterly to Water Street. Discussion followed on the floor. CO A vote on the resolution resulted as follows : O Carried Unanimously QBRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Q Fall Creek Problem Comm. Cleveland reported that Consulting Engineer , B. K. Hough has Q submitted his Report on the Causes of and Practical Solutions for the Fall Creek Problem under date of June 15 , 1978. Copies oT t is report have been made available to members of the Board. The report discusses the many aspects of the problem. The report recommends the construction of a system of sub-drains as a measure to prevent the basement flooding which was experienced in the area in January and February of 1978 and which has been experienced in lesser degree nearly every year in recent history. It also recommends that approval be given for an investigation to determine the most effective way to utilize the Sewage Treatment Plant effluent to combat the effect of slush ice . Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, Th: - the report of B. K. Hough be accepted and placed on file . IT IS FURTHE_. .;ESOLVED, That the Common Council be requested to establish a capital project of $175 ,000 for the construction of sub-drains as outlined in the Hough report . Discussion followed on the floor. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the matter of acceptance of the B. K. Hough report , and establishment of a capital project as outlined in the Hough report , be referred back to the Bridges , Creeks and Storm Drainage Committee for review and report back to the Board. Carried Unanimously Diversion of Sewage Treatment Effluent into Fall Creek By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Engineering Division pursue the matter of the permanent installation of a pipe line for the purpose of diverting the sewage treatment effluent into Fall Creek for the purpose of combating slush ice , and to report the same to this Board for a future funding request to the Common Council . Carried Unanimously STAFF REPORTS: Department Roster Supt . Dingman commented that he will request a meeting to resolve problems between the Board of Public Works , the Common Council , Budget and Administration Committee and the Civil Service Commission with respect to hiring policies . 110 - 4- June 28 , 1978 Appointments Supt. Dingman requested approval Cf the Board for the following appointments : By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the following appointments be approved by the Board: Appointment of Robert E. Allison a laborer in the Construction and Maintenance Division at 13. 29 per hour , effective June 26 , 1978 ; Appointment of Elaine A. Sla ich a laborer in the Buildings and Grounds Division at $ 3. 29 pe hour, effective June 19 , 1978 ; Appointment of Daniel E. Spencer a laborer in the Construction and Maintenance Division at $ 3. 29 per hour, effective July 3, 1978. Carried Unanimously WATER AND SANITARY SEWERS COMMITT E: Request for payment for emergency water - Southern Cayuga Lake Inter- municipal Water Commission Comm. Ewanicki reporte that at its regular meeting on June 14 the Common Council tabled the request for transfer of funds ; therefore the Board cannot pay the bill of the Southern Cayuga Lake Intermunicipal Water Commission for water used during the emergency. The bill is for $26 , 796. The Common Council minutes do not show the reason for refusing to act as requested by the Board. Discussion followed on the floor. Mayor Conley and City Controller Daley explained that there were some questions that the Council had concerning the payment of the bill ; therefore the matter was referred to the Intergovernmental Relations Committee to obtain additional information inasmuch as no Public Works Staff or Board representatives we e present at the Council meeting to provide answers . Ex un ement of Penalty on Water Bill By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the request of Cas adilla School for expungement of the penalty of $ 33. 12 on their three months ' water bill for the quarter ending May 1 , 1978 , be approved. The reason for this recommendation is that the postmark on the envelope containing the late payment is not clearly discernable . Carried Unanimously Request for Relief from Portion of Bill for Installing curb Box Comm. Ewanicki reported that Paul Ne row appeared at the meeting of the Board of Public Works on June 14 , 1978 ) to ptotest a bill of $250 . 08 for the installation of a water box by the Water and Sewer Division. Mr. Nedrow had been notified that the water box needed to be replaced and he took no action on his own to do this . This was subsequently done by the Water and Sewer Division. Because of the time of year, weather, and snow cover, 36 man hours were required to complete the job. Mr. Nedrow was charged for the actual time , plus 100 overhead, plus the actual cost of materials . The bill came to $250 . 08/ Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the request of Mr. Nedrow for expungement of the bill be denied. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (3) - Cleveland, Ewanic i , Allan Nay (1) - Schickel Carried =S- June 28 , 19711 Ex un ement of Water Bill #10828 By Comm. Ewanicki : Second-e- by Comm. Allan _ RESOLVED, That water bill #10828 in the amount of $41 , 001 to the Southern Cayuga Lake Intermunicipal Water Commission be expunged. This bill has been separated and the charges rendered in two separate bills that are included in today' s audit . Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Award of Bids - Planing of E. Buffalo Street Comm. Schickel reported that three bids were received for the planing of East Buffalo Street hill . They were as follows : Frederico Equipment Company $15 ,660 Pro-Grid, Inc. 235, 760 Hull-Hazard, Inc. 24 ,630 Resolution RESOLVED, That the contract for the planing of East Buffalo Street , in Co accordance with the specifications of June 13, 1978 , be awarded to 0 Frederico Equipment Company for their low bid of $15 , 660. %_ � Carried Unanimously Q Letter from Nancy Woolf re . Floral Avenue street 're air Q By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the letter from Nancy Woolf (copies of which were dis- tributed to each Commissioner) who complains that Floral Avenue is not scheduled for other than day-to-day patching, be referred to the Superintendent for answer. Carried Unanimously Request for Payment- -Barton , Brown , Clyde & Loguidice By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That a bill from Barton, Brown, Clyde & Loguidice , for engi- neering services in connection with the improvements to Elmira Road, be approved in the amount of $660 . 93. Carried Unanimously Award of B__ Supplying of Crushed Limestone Comm. Schic reported that one bid was received for supplying crushed limestone Yrc : . Cayuga Crushed Stone , Inc. as follows : Size lA $ 3. 60 per ton at the supplyer' s plant 4 . 70 per ton delivered in Ithaca Size 1 and 2 $2 . 90 per ton at the plant 4. 00 per ton delivered in Ithaca Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the contract for supplying crushed limestone , in accordance with the specifications of May 15 , 1978 , be awarded to Cayuga Crushed Stone , Inc. Carried Unanimously Request for Payment- -Anton J . Egner Associates By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That a bill from Anton J. Egner Associates for engineering services , in connection with the reconstruction of the peripheral streets , Phase I , be approved in the amount of $13, 295 . 69 . Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS: Recognition of Kiwanis Gift By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the City Clerk direct a letter to Michael Kish of the Kiwanis Club , thanking him and the Club for their generosity in donating and installing five picnic grills at the Kiwanis picnic shelter in Cass Park. Carried Unanimously 112 -6- June 28 , 1978 Request for Payment- -V. Giordano Construction Company By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED , That application for payment # 3 from V. Giordano Construction Company, for construction services in connection with the downtown bus shelters , be approved in the amount of $9 , 795 . Carried Unanimously Repair of Sidewalks Comm. Schickel reported that noti es are being sent to property owners who have failed to repair their sidewalks . The notices direct them to repair their sidewalks or show ca se at a public hearing to be held on August 23 why the sidewalks shoull not be repaired by the City and at the property owner' s expense . Resolution By Comm. Schickel : Seconded by C mm. Ewanicki RESOLVED, That a public hearing b3 held on August 23, 1978 , at 4 : 00 p.m. , in the Common Council Chambers , ia connection with the Regular Board of Public Works meeting, at which tine owners who have been ordered to repair their sidewalks shall be given an opportunity to show cause why the walks should not be repaired by the City at the owner' s expense . Carried Unanimously FINANCE AND CAPITAL ACCOUNTS COMMITTEE : Audit By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee , as listed on Abstract No. 12 of the General Fund accounts of the Department of Public Works , and on Abstract No . 12 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Request for Progress Payment- -Spanier Associates By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a request for progress payment from Spanier Assoc. for professional services rendered, in connection with the productivity project through June 1 , 1978 , be approved in the amount of $4 , 200 . Carried Unanimously Request for Change in Roster By Comm. Allan: SEconded by Comn . Ewanicki RESOLVED, That the Common Council be requested to approve a chLLnge in the roster of the Engineering Division of the Department of Public Works which deletes one position of Engineering Aide and adds one additional position of Senior Engineering Aide. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PARKING , TRAFFIC AND TRANSIT CO ITTEE : Request for Bus Service to Hangar Theatre for Senior Citizens Comm. Allan reported that at the June 14 meeting the Parking , Traffic and Transit Committee was authorized to act on behalf of the Board in tt matter of the request of Mr. Thomas Niederkorn for bus service for Senic Citizens to select performances at the Hangar Theater. The Committee agreed, on behalf of the Board, to supply bus service on June 28, July Yom, July 26 and August 9 , between Titus Towers , McGraw House and the Hangar Theat r in order to accommodate Senior Citizens attending the theater, provided that management of the angar Theater notifies the Transit Divisior prior to Noon of that day' s perf rmance that there are at least 20 passengers wishing to use the bus service . Request for ' Reserved for Handicapped' parking area By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That the request of Pa 1 gibbons for the removal of a meter and the installation of a ' reserved for handicapped' parking area , in connection with Meadow House in the 600 block of West State Street , be referred to the Parking, Traffic and Transit Committee . Carried Unanimously - 7- June 28 , 19713 Parking at Cass Park Mayor Conley addressed the problem of parking at Cass Park, saying many _ complaints have been received due to persons who have parked on the grass being tagged by the Police Department , as a result of E. Lynch' s concern over the maintenance of the lawn. Mayor Conley has temporarily requested that the cars not be tagged until the situation can be clarified. He has since met with Youth Bureau Director Cutia, Supt . of Public Works Dingman and Asst . Chief of Police Pagliero to try to resolve the situation. They decided that , after Department of Public Works staff complete a survey of the parking needs at the height of the ball-playing nights , if a serious parking problem does exist , the Board will be asked to allow parking on the grass , at least temporarily until more parking can be provided. ADJOURNMENT : On a motion the meeting was adjourned at 6 : 12 p .m. CD 0 a Q a os ph A. Rundle , City Clerk war J. Vonley, yor BOARD OF PUBLIC WORKS PRODEEDINGS June 28, 1978 10829 Mr. George Ideman G2122 16.08 10830 R.A.B. Co. G2122 29.36 10831 Mr. A. Stazi G2122 16.82 10832 Mr. Joseph O. Ciaschi 02122 36.67 10833 Mr. James R. Rider G2122 16.08 10834 Mr. Philip O'Neil F2144 21.03 10835 Mr. Douglas Sutton F2144 230.65 10835 Mr. Douglas Sutton G2122 230.65 10836 Oakwood Lane Dev. F2144 360.50 10836 Oakwood Lane Dev.ggrx 62122 20.00 10837 Oakwood Lane Dev. F2144 191.92 10837 Oakwood Lane Dev. G2122 191.93 10838 Mr. Clifford Axtell F2144 202.50 10839 A.J. Eckert, Inc. F2144 505.96 10840 Mrs. Ebba Mars G2122 14.33 10841 Mr. William Lynch F2142 15.85 10841 Mr. William Lynch F2144 17.35 10841 Mr. William Lynch G2122 17.34 10842 Mr. David C. Ludington G2122 30.00 10843 Mr. Harry A. Taggert G2122 27.32 10844 City of Ithaca F2801 174.64 10844 City of Ithaca G2801 174.63 10845 City of Ithaca F2801 81.83 10845 City of Ithaca G2801 81.84 10846 City of Ithaca P2801 72.04 10846 City of Ithaca G2801 72.03 10847 City of Ithaca F2801 85.04 10847 City of Ithaca G2801 85.04 10848 Southern Cayuga Lake Inter. Mun. Wr. Comm. F2140 3,420.79 10849 Southern Cayuga Lake Inter. Mun. Wr. Comm. P2378 8,500.00 10849 Southern Cayuga Lake Inter. Mun. rvr. Corm. 62374 8,500.00 10850 Southern Cayuga Lake Inter. Mun. ?Vr. Comm. F2665 12,001.00 10850 Southern Cayuga Lake Inter. Mun, 67r. Comm. 62665 1.2,000.00 10851 Cornell University G2120 29,048.11 10852 Albanese Plumbing G2122 7.00 10853 Donohue - Halverson Inc. (2122 22.00 10854 Mr. Glenn Smith G2122 32.00 10855 Mr. A.L. Hull G2122 9.00 10856 Mr. Frank Orzino 62122 21.00 10857 Mr. Richard Weber 62122 31.00 10858 11r. Leroy Weber G2122 14.00 10859 Mr. Otto B. Schoenfeld F2650 99.60 $ 76,724.93 WATER $ 25,980.70 SEWER $ 50,744.23 APPROVED BY FINANCE COMMITTEE jL 1156 Ron Greschler A1710 40.79 1157 Ron Greschler A1710 61.19 1158 N.Y.S. Electric & Gas Corp. A2560 242.00 1159 R.Y.S. Electric & Gas Corp. A2560 5.00 1160 N.Y. Telephone Co. A2560 22.00 $ 370.98 115 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Special Meeting 4 : 00 P.M. July 5, 1978 PRESENT : Mayor - Conley Commissioners (S) - Allan, Cleveland, Ewanicki , Schickel , Shaw ABSENT: Commissioner (1) - Whispell OTHERS PRESENT: Alderman - Bordoni Supt. of Public Works - Dingman City Clerk - Rundle Report of Bridges , Creeks and Storm Drainage Committee - Comm. CO Cleveland O Consulting Engineer, B . K. Hough, has submitted his Report on the Q Causes of and Practical Solutions for the Fall Creek Problem, under Q date of June 15 , 1978 . Copies of this report have een ma e avail- able to members of the Board. The report discusses the many 'Q aspects of the problem. The report recommends the construction of a systE.!i of sub-drains as a measure to prevent the basement flooding which was experienced in the area in January and February of 1978 , and which has been experienced in lesser degree nearly every year in recent history . It also recommends that approval be given for an investigation to determine the most effective way to utilize the Sewage Treatment Plant effluent to combat the effect of slush ice . IT IS RECOMMENDED that the report of B . K. Hough be accepted and placed on file . IT IS FURTHER RECOMMENDED that the Common Council be requested to estab_! sh a capital project of $175 , 000 for the construction of sub-di ins as outlined in the Hough report . Mayor Conley asked that someone from the Fall Creek Civic Association give the Board a report on the happenings at its Special Meeting held on June 29th attended by Mr . Cleveland and Mr. Bordoni . The Hough Report , among other things was discussed, and it was the opinion of those who attended the meeting that a resolution be adopted and read at this Special Board of Public Works meeting and at the Common Council meeting . David Banfield of the Fall Creek Civic Association read the following Resolutions : The following Resolutions were adopted at a Special Meeting of the Fall Creek Civil Association held on June 29 , 1978 : BE IT RESOLVED: The residents of the Fall Creek area , present at the Special June 29th meeting of the Fall Creek Civic Associa- tion, do hereby request the Common Council of the City of Ithaca to accept the report of B . K. Hough to take immediate action to implement his recommendation for a porous pipe sub-surface intercept drainage system, and that said pipe be placed under Route 13 and the railroad bed to meet a pumping station west of said roadbeds ; BE IT FURTHER RESOLVED: That in addition to the subsurface drainage system, the City install a permanent pipeline to carry heated sewage affluent from the City Sewage Treatment Plant to Fall Creek ; 116 - ?- July S , 1973 BE IT FURTHER RESOLVED : That as outlined in B . K. Hough ' s report that immediate attention be given to improvement of the channel and dike walls between Lake Street and Route 13 bridge ; BE IT FURTHER RESOLVED: That the City continue to explore the means to finance and implement the dredging of Fall Creek; BE IT FURTHER RESOLVED : That the City set up a Creek monitoring system to enable cranes and of er suitable machines to be moved in to relieve water pressure aid remove ice jams and slush ice at proper areas prior to any flooding conditions ; BE IT FURTHER RESOLVED: That ill means necessary to explore 118 • BOARD OF PUBLIC WORKS PROCEEDINGS � 1 9 CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. ju 2-8; 1978 PRESENT: Mayor - Conley Commissioners (5) - Allan, Ewanicki, Shaw, Schickel , Cleveland ABSENT: Commissioner (1) - Whispell City Attorney - Shapiro OTHERS PRESENT: Dep. City Clerk - Paolangeli Supt. of Public Works - Dingman Asst. Supt. of Public Works - Dougherty Asst. Supt. of Public Works - Hannan City Engineer - Cox Alderman - Boothroyd (sitting in for Alderman Bordoni) MINUTES: co y Comm. Schickel : Seconded by Comm. Cleveland O RESOLVED, That the Minutes of the June 28 , 1978 and July 5 , 1978 rl meetings be approved as recorded by the City Clerk. Q Carried Unanimously Q PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: 'Q Charles E. L. McCary, Chairman , Cayuga Chamber Orchestra, Inc. , pre- sented the following letter to the Board: "RE: Use of Cass Park structure for our "Cabaret Pops" concert of July 29, 1978 Dear Members of the Board: Before I proceed to matters of physical preparations allow me to speak .. of our overall goals as an orchestra so that you may better understand why we have come to you with what may seem to some an irregular"-or - unusual request for which we originally applied to City Hall in the month of May. We hold membership in the American Symphony Orchestra League and are a 35-piece chamber symphony under the musical direction of Pulitzer Prize- winning composer and conductor Karel Husa. Our classical concerts of this past season, in various halls around Ithaca and some other cities of the Finger Lakes region, have drawn high praise from music critics and the New York State Council on the Arts , from whom we received an initial grant this past winter. My attendance of the American Symphony Orchestra League national conven- tion in Chicago in early June impressed me once again` with how much support and civic pride communities and cities across the nation endorse their orchestras . Until late 1976 Ithaca did not have an organization to pull together the best professional performers in the area. About a year ago we began to notice the potential of the Cass Park recreational shelter variously referred to as "the Ice Rink," "the Skating Rink," etc. as an ideal spot for summer "pops" concerts in the park. I am sure you are aware that Ithaca has no "band shell" or bowl such as exists in many communities , although I am told by aldermen that a sum of money, approximately $9 ,000 , was allocated for this purpose several years ago but eventually was used in another part of the city budget as the price of acoustical shells went up. When the recent controversy arose over the number of people that could safely occupy the rink due to size of exits , I noted that the wooden judges and penalty boxes on the east and west sides of the wire enclosure could be unbolted and slid aside to create large exits . The crew at the rink confirmed that this had been done in the past on several occasions . Based on my own estimates of the time and apparent work involved, combined with the fact that the boxes had been moved before , we made the offer to defray any extra costs incurred to the City in this work. We would like to ask of the Board that ways and means be explored of keeping this expense at a minimum, in view of the fact that 120 -2- 1978 we are offering to the public an attractive summer event , and the fact that we hope to be able to make some m ney from the event to apply toward our deficit from the past year' s classical concerts and some to put aside as subsidy for the coming season. Classical orchestras seldom cover more than 40% of their total budget from ticket sales , and rely upon subsidy, donations , grants from foundations , state , county and city governments. As to details of the facility: 1) We have had several conferences with Fire Chief Weaver, and have examined the structure with him. He will advise our staff as to floor layout , aisles , etc. 2) According to John Doyle , rink Cnd pool manager, the capacity of the. restrooms in the north buildinj is only two persons in each restroom. We would therefore need to hav( access to the restrooms in the south building where there are , in t e men' s : 5 floor toilets , 5 wall urinals , and 6 wash basins. The office and any equipment , as well as the locker rooms , can remain locked, according to John Doyle. 3) We would like permission to attach a cloth banner to the lower portion of the rink roof, about 15 fee off the ground, tied to the snow guard bars along its upper edg( , with the words "Cabaret Pops Concert- July 29" painted on the banner to be hung up in the next few days as advertisement for the event. 4) I have been in touch with Police Chief Herson who assures me that an adequate number of police officers will be on hand for safety, and to accompany our staff in the collection and depositing of cash. In addition our own marshals will be on duty, and assist in parking. 5) We would appreciate it if DPW could provide us with whatever is an adequate number of the 55-gall n trash drums and plastic liners , and advise us on the temporary placement of filled and tied plastic bags . 6) Our electrician should be in t uch with a DPW staff member who will be in charge of lights for the evening. We understand that the light' ' switches are inside the north luilding, and we understand that amperage is limited to the electrical plugs from which we will need to run our public address syst m and a couple of coolers for the caterer. 7) Might it be possible for this assembled Board to appoint an indi- vidual member of the Board, or representative of the Department of Public Works to act as liaison between Cayuga Chamber Orchestra and DPW for the next few days , and that such a person be empowered to make decisions on behalf of th Board concerning details of the up- coming production? Thank you for your kind attention. We hope to see you and your families at the concert. Sincerely, Charles E.L. McCary Chairman, CAYUGA CHAMBER ORCHESTRA, Inc. A Not-For-Profit Corporation in the State of New York" Discussion followed on the floor. STAFF REPORTS: Supt. Dingman informed the Board he would be on vacation for the coming three weeks ; Asst. Supt. Hannan will handle his work during that time ; Mrs . Barrett and/or Mrs . Potorti uill be in the office which will be open as usual. Appointments Supt. Dingman requested approval cf the Board for the transfer and appointment of the following persons : �Jr - 121 I Resolutions By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Board approves the transfer of Elmer Bennett , Jr. from the position of Auto Mechanic to the position of Truck Driver in the Construction and Maintenance Division at $5 . 45 per hour, effective j July 16 , 1978. Carried Unanimously i By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the Board approves the appointment of Donald L. Parker an Auto Mechanic, provisionally, in the Construction and Maintenance Division at $4 . 12 per hour, effective July 17 , 1978. The Civil Service Commission will be requested to hold a competitive examination for the position of Auto Mechanic. Carried Unanimously Promotion Supt. Dingman requested approval of the Board for the following promotion: Resolution o By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Board approves the promotion of William Szabo to Q Senior Engineering Aide , provisionally, in the Engineering Division at Q $8, 754 per annum, effective retroactively to July 10 , 1978. The Civil Q Service Commission will be requested to hold a non-competitive promotional examination for the position of Senior Engineering Aide . Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE : Invoice- -Southern Cayuga Lake Intermunicinal Water Commission By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That an invoice of the Southern Cayuga Lake Intermunicipal Water Commission for water provided to the City during the emergency, January 26 through February 1 , 1978 , be approved in the amount of $26, 796 . 00. Carried Unanimously HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Bills--Peripheral Streets By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That bills of the Water and Sewer Department for services in connection with the reconstruction of the peripheral streets be approved in the total amount of $477. 82 . Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Invoice- -B. K. Hough ' By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That an invoice of B. K. Hough for engineering services in connection with "The Causes of and Practical Solutions for the Fall Creek Problem " be approved in the amount of $ 7,600 . 00. Carried'Unanimously Fall Creek Under-drains Supt. Dingman reported that he had hoped to have full provisions of the contract for the under-drain services ready for approval at today' s meeting but had not been able to handle the data fast enough. An engineering firm has been selected, and when the terms of the contract are agreed upon, the firm will be notified and will begin work. Invoice--Parratt-Wolff Inc. By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That an invoice of Parratt-Wolff, Inc. for soil borings in the Fall Creek area be approved in the amount of $1 , 800 . 00 Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Bill--O' Brien and Taube By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That a bill of O' Brien and Taube for architectural services in connection with the Family Medicine Center be approved in the amount of $851 . 85 . Carried Unanimously 122 4- 1978 Change Order #2- -McPherson Builde s Inc. By Comm. Schickel : Secon ed by Comm. Shaw RESOLVED, That Change Order #2 in the contract of McPherson Builders , Inc. for the construction of the Hangar Theatre restrooms , which provides for an additional concrete slab in th hallway between the theatre and the restroom area be approved in the additional amount of $450. 00 . Carried Unanimously Invoice--McPherson Builders Inc. By Comm. Schickel : Seconded y Comm. Ewanicki RESOLVED, That an invoice of McPherson Builders , Inc. , dated July 10 , 1978 for 450 of the contract amount for the construction of the Hangar Theatre restrooms addition, less retainage , be approved in the amount ' of $131050 . 00. Carried Unanimously FINANCE AND CAPITAL ACCOUNTS COMMITTEE: Audit By Comm. Allan: Seconded by Comm Schickel RESOLVED , That bills audited and Lpproved by the Finance Committee as listed on Abstract No. 13 of the eneral Fund accounts of the Department of Public Works , and on Abstract No. 13 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That billA receivable be approved and ordered rendered. Carried Unanimously Request for a ment- -S anier Asso rement By Comm. Allan: Seconded by Commicki RESOLVED, That a bill from Spanie ciates for services rendered in conducting the productivity impro project for the Departm ent o£ Public Works in accordance with t f the contract , in the amount of $4 , 200 is approved. Twenty-five rercent of the work had been completed by July 1 , 1978. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COW-1 TTEE : Parking- -Giles Street Six Mile Cr0ek Area Comm. Allan reported that the of owing actions have been taken with respect to parking in the Giles S reet/Six Mile Creek area: 1. Common Council has been requested to prohibit parking on either side from 215 Giles Street , easterly to Water Street. 2 . The Department will construct an earth barrier to prevent off-street parking opposite the homes of Cooper an-d Morrissey. 3. The Department will remove the present gate at VanNatta Pond and remove any prohibition of parking in the area adjacent to the pond. Removal of meter- -State Street Comm. Allan reported that the Parking , Traffic and Transit Committee reviewed a request of Paul Gibbons that the meter in the parking space on State Street , just west of Mead w House , be removed to provide a space to load and unload handicapped persons . The Committee found that : 1. The existing "No Parking" spot in front of Meadow House now provides a convenient spot for loading and unloading handicapped persons . This "No Parking" spot was established with this use in mind. 2 . The removal of the meter, as r quested, would deprive adjacent businessmen of customer parkin in an area which is already de- ficient in parking. Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the request be deni d. Carried Unanimously .4" s X12 3 -5- 3;- '97 Request for use of parkingT ramp for auto sale display Comm. Schickel commented that after requesting the use of the parking ramp , Mr. Raymond DiPasquale was not notified of the decision of the Urban Renewal Agency, denying his request. Mayor Conley said he will consult with City Attorney Shapiro requesting him to take appropriate steps to notify Mr. Di Pasquale of the decision of the Board and Urban Renewal Agency. ADJOURNMENT : On a motion the meeting adjourned at 5 : 00 p.m. Carried Unanimously 0 a Joseph A. Rundle , City Cl k Edward J. Conley , Mayor BOARD OF PUBLIC WORKS PROCEEDINGS July 12, 1978 10860 Ms. Rita Bangs G2122 $ 16.32 10861 The Byway Holding Corp. F2144 57.04 10862 Mr. Richard Boronkay F2144 853.32 10863 Mr. Morris Shulman F2144 212.30 10864 Mr. Richard Boronkay F2144 686.98 10865 Mr. Michael J. Hannan F2144 16.20 10866 Morse Chain Co. 62120 175.00 10867 Dryden Sewer Dist. #2 G2374 353.60 10868 Town of Ithaca 62374 84.94 10869 U.S. Regional Plant Nutrition Lab G2120 2,517.25 10870 City of Ithaca Construction & Maint. F2801 IO2.52 10870 City of Ithaca Construction & Maint. G2801 102.51 10871 City of Ithaca Construction & Maint. F2801 174.82 10871 City of Ithaca Construction & Maint. 62801 174.83 10872 City of Ithaca Construction & Maint. F2801 73.03 10872 City of Ithaca Construction & Maint. G2801 73.02 10873 City of Ithaca Construction & Maint. F2801 93.26 19873 City of Ithaca Construction & Maint. G2801 93.27 10874 City of Ithaca Police Department F8310-6-309 973.87 10874 City of Ithaca Police Department 68110-6-309 973.87 10875 City of Ithaca Construction & Maint. F8310-6-309 100.48 10875 City of Ithaca Construction & Maint. G8110-6-309 100.48 10876 City of Ithaca Youth Bureau F8310-6-309 33.34 10876 City of Ithaca Youth Bureau 08110-6-309 33.33 10877 City of Ithaca GIAC F8310-6-309 4.17 10877 City of Ithaca GIAC G8110-6-309 4.17 10878 City of Ithaca Building Dept. F8310-6-309 12.54 10878 City of Ithaca Building Dept. 68110-6-309 12,54 10879 City of Ithaca Engineering Div. F8310-6-309 7.47 10879 City of Ithaca Engineering Div. G8110-6-309 7.48 $ 8,123.95 WATER 3,401.34 SEWER 4,722.61 APPROVED BY FINANCE COMMITTEE 1161 Mrs. Gumbs A1710 31.52 1162 Karen Arms A1710 72.78 1163 Town of Newfield A2300 123.92 1164 City of Ithaca Water & Sewer Fund A2801 46.18 1165 City of Ithaca Capital Construction Fund A2801 116.95 $ 391.35 125 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. July 26 , 1978 PRESENT : Mayor - Conley (arrived late) Commissioners (5) - Allan , Ewanicki , Shaw , Schickel , Cleveland ABSENT : Commissioner (1) - Whispell City Attorney - Shapiro OTHERS PRESENT : City Clerk - Rundle Dep . City Clerk - Paolangeli Asst . Supt . of Public Works - Hannan Asst . Supt . of Public Works - Dougherty City Controller - Daley City Engineer - Cox Alderman - ordoni Co Consultant Donald Spanier 0 Comm. Ewanicki chaired the meeting until the arrival of Mayor Conley. Q MINUTES : Q yomm. Schickel : Seconded by Comm. Shaw Q RESOLVED, That the Minutes of the July 12 , 1978 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously STAFF REPORTS: Asst . Supt . Hannan announced that Donald Spanier of Spanier Associates would present Status and Progress Report No . 2 on the study of the productivity operations of the department . Mr. Spanier reported that he had worked extensively in putting into effect , with J. Dougherty , the new work program and labor schedule and system in the Construction and Maintenance Division. The system is based on analysis of worklo., -1d the application of production standards . Temporary standarc set for all construction and maintenance operations that are beir . ;)y the Division to evaluate and modify crew sizes and isoi7 - expectati � a daily basis . Mr. Spanier said they also carried out evaluation analysis of the purchasing and stores procedures as they operate in the department in the context of the way the city and the department as a whole do their purchasing procurement , and have identified a number of areas in which it is generally agreed that the system of Central Stores and Purchasing can be tightened up and improved, and are working on those changes . With the colj ­. oration of City Engineer Cox, Mr. Spanier has analyzed the organizat - cn workload and staffing of the Engineering Division and developed an improved system for scheduling and controlling the engineering work on capital and other engineering projects and activities , and im- proving control of engineering manpower . They will continue to collaborate on installation of that system. Also , he carried out evaluation of the city' s program for sidewalk ins,(,c tion and repair and developed a number of alternatives which were reports upon that are aimed at reducing delays in carrying out sidewalk repairs and lowering the cost of repairs to property owners . fie conducted preliminary surveys of the labor staffing and basic operatin;, characteristics of the Water and Sewer Iivision in collaboration with Mr . Hannan. In addition he concluded surveN, of the Sign Shop and Street Marking operations ; and surveyed and evaluated the Engineering office records administration procedures . Mr. Spanier also commented un the areas he will be working on in the future . Discussion folloi%ed on the floor. 126 ,(Isnotutueu[I paTl-leO 000 ` I }o iunoune aq:k UT paAOidde aq peOld uIltuig jo 2�uideospuel aqj gllA UOTj3@UUO0 UT saoT_Aa@S IVUOTSSGJ -o.id Ioj aoT_ptn�3ol � apXIO `uMOag ` uolaeg tuoaj aaTOAUT UP JUgj `Q9A'I0S92I TxoT EMH •tuuioO Xq papuooaS :MegS •unuog Xq aoTp .n oq q ap IO ` uMOag uoIaeg - aoTOnul Xlsnouttueun pataaeD " ' ZZ 'LL61 OS$ jo junouiv aqj UT panoadde aq iO Coad slaaalS IeaagdTaad agl I03 •daog XjddnS � uoiiDnajsuog ouepaoTS `QHAg0SMf� u # I ql u lIV •unuoO (q papuooaS :MegS •unuog Xq ioD IddnS � UOTjonajsuoO oueploTS •A - I# aOTOAUI •paeog aqj jo uoTjeuuaojuT oqi a j II asegd paltelap xo0 IaouTfug X414 ,(Tsnouizueun pazaaeO II asegd ` XuM eoauaS PUP loos .S aiuiS je punoju-deaM aqj jo uoTjonjjsuooaa aqj aoj splq aATaoaa of pazzaoglne aq iuopuajuiaadnS aqj legl `QHAWSHU T OT umq •unuog Xq popuooaS :MegS •unuoO Xq EM eOauGS PUP laaaIS alulS iu punoae- eaM HHIIIWWOD HSIIdMi QNd ONIIHOI'I LHH':IS `S�XMHSIH Xlsnotuzueun pazaaeD : sM011oj se pa4lnsaa uoTinjosal aqj uo GIOA y •paeog aqj Xq paldope aq UPO gOTgM uoilnjosal e paoM pue jgfTIM uiejaagtuegO XITO gjTM xaoM Xalua aalTol�uog �eqj palsa22ns XaTuog Ioxey,I -XiiTzgzsuodsal jugj Idaooe of juElonjoi ST aq paleOtpuz SEq JggTIM 'IN JUgj paluatutuoo T)[oTUeMg •unuoO -PIPOg aqj tuoaj uoTloallp spaou aq slaaj lgfTaM . .IN •paeog aqj aaojaq iuotua2undxa aoj sisanbai aql jo goea �3uTaq uu"q:i aaglea uoTjaaosTp sTq uo puadop uagj puu `XITTzglxaTj uiujiaquiugD X(ITH aqj OATS ITzM gOTgM � DTTod e dolanap pinoM paeog aqj ju qi padoq aq ` aOTAaas julsod aqj jo X1111quilaaun aqj Jo MaTA UT ' Iegl paluatutuoo Xaluog aoXEW •aooTJ aql UO paM011o} UOTSSnosTQ • alTj uo Saa11a1 aTagl UT paTzejap sE aoTJJO JSOd aqj ie ITeui .ziagl jo 2uilsod alul peald ajdoad asagj jo TIV Z6 - TS$ 30 junotue aqj uT - fuTUMOQ Lu TITzM - ZZIZ -OS ' oN jun000V (S) LL ' 6�: $ jo junotue aq; uz - UT4a0 XD - OVSZZO -68 - ON jun000y (Z) 1L -8S$ jo junowu aqj uz - UOIIOAIOM •O •q - SZESI -69 'oN jun000y (I) anoadde aq aalum aoj sa2?Iego Xijuuad aLp -To juawafundxa aqj .zoj s4sanb a @oag4 �?uTMOTjo} 3q4 lugl `GIArIOSH-d IaxoT aS •tutuoO Xq papuooaS :Megs •LuuoD Xq sa auqD ;Leuad Jo 4u@Lu@23undxj Xlsnotuzueun paTaaeO uoTllod X1TSTaaxuPl IT.au.z 0- -�(pnl.s I/I Io; 09 •06Z ` 9 $ (L) uozj.IOd uapXa(; jo uM I- -Xpn2s_ I/T 1 u G9 ' OZO ` I $ (9) uollaod uoeglj jo uM I- -Xpnjs I/T aoj 00 ' OO11S $ (S) UOTIaod uoeglj jo Xj . 0- -Xpnjs I/I I03 OS ' bS8 ` OT$ (b) SaaTAI@S-OTSEg= =uoTIV1 TUTtupd JUVID aoj 00 ' 002 $ N) SOOtAIaS -DTSeg- -STS,(Te v �aojviogv j aoj 00 , 000 , V $ (Z) SaOTAIaS 3isvq- -jjodaj 2uTaaauTfuH aoj 00 ' OZ6` Z $ (I) :paAOadde aq Uuld Sal4TITOud aalEM alsuM 3141 411M UOTIDauuoO UT SOOTAIas TeuoTSSa} -oad aoj aalagM $ suaeajS uolj sIT • q uanaS 2UTMOIJOJ aql lvgl `QHAWSJU TaxOT JOS •unuoO Xq papuooaS :Mugs -wu og fg aalagm � suluals - sllTg 3H,LIIKKOD SHglAgS kHVI I NVS QNt/ UU LVM SZ6I ` 9Z XInL' Z - - 3- July 26 , 197 2'7 • BRIDGES CREEKS AND STORM DRAINAGE COMMITTEE: Invoices - Modjeski & Masters By Comm. Cleveland: Second-e- by Comm. Schickel RESOLVED, That two invoices from Modjeski & Masters for professional services to design a new deck for the South Albany Street bridge be approved in the amounts of $3, 161 . 03 and $1 , 389 . 00 . Carried Unanimously PUBLIC BUILDINGS PUBLIC GROUNDS AND PARKS COMMITTEE : Final Bill - McCar_thy Buil ers By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the final bill from McCarthy Builders for the renovation of 213 South Plain Street be approved in the amount of $4 ,641 . 00 . Carried Unanimously 213 South Plain Street Comm. Schickel reported that on October S , 1977 the Common Council directed the Board of Public Works and staff to implement the rehabili- tation of 213 S. Plain Street in accordance with plans prepared by CO Robert Boehlecke , to be approved by the Urban Renewal Agency described in Q the Ithaca Urban Renewal Agency' s resolution at its September 19 , 1977 meeting. Q Resolution Q By Comm. Schickel : Seconded by Comm. Ewanicki < WHEREAS , the renovation of 213 South Plain Street has been completed under the direction of the Board of Public Works , and WHEREAS, said property is now ready to be sold and constitutes , in the opinion of the Board of Public Works , real property for which the City has no use other than that for which it was intended. i . e. , residential use ; THEREFORE , BE IT RESOLVED, That it is hereby recommended to the Common Council that said property be declared surplus and that it be sold pursuant to law. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 14 of the General Fund accounts of the Department of Public Works , and on Abstract No . 14 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Contract - Erdman, Anthony Associates By Comm. Allan: Seconded by Comm. Schickel RESOLVED , That the contract from Erdman, Anthony Associates for profes- sional services for the design of the Fall Creek ground water drainage system be approved and that the Superintendent be authorized to sign the contract. Carried Unanimously City Engineer Cox commented that tentatively the bids would be authorized no later than the 30th of August , with the process taking 3- 4 weeks ; construction could possible start early in October with completion three months later. Resignation of Commissioner Mayor Conley commented that , because she is working out of Syracuse which makes it difficult for her to attend meetings , Comm. Whispell has submitted her resignation from the Board. He expects to have appointed a commissioner to replace her before the next meeting of the Board. 128 -4- July 26 , 1978 PARKING TRAFFIC AND TRANSIT CO ITTEE: Comm. Allan reported that bids w re received on July 24th for the erection of small bus shelters as follows : (1) I .J. Construction Company - lump sum bid - $16 ,600 (2) Solvay Consultants Management Team, Inc. - Lump sum bid -$21 , 400 Resolution By-Comm Allan: Seconded by Co Ewanicki RESOLVED , That the bid for the e ection of small bus shelters be awardec to I .J . Construction Company for their low bid of $16 ,600 pending approval of the Urban Mass Transit Authority. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously School on Transit Air Conditioning Units By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That Richard Edwards is authorized to attend a School on Transit Air Conditioning Units in Loudonville , Ohio on August 15 and 16 , costs of transportation , lodging, meals and registration to be paid for by the City . Carried Unanimously Parkin - Giles Street/Six-Mile Creek Area Asst . Supt . Hannan reported that e department has done work on the street opposite the homes of Cooper and orrissey to prevent parking there , and the gate at Van Natta Pond has be n removed so that people may park in the area adjacent to the pond. Ex un ement of Bill Alderman Bor oni called attention to a request for expungement of penalty by Cornell University. Bill Jone , 121 Kline Road, representing Cornel. University , asked for expungement of $256 . 44 penalty which occurred due to a mistake on his part in combi ing bills . Resolution Ty Comm. Ewanicki : Seconded by C mm. Schickel RESOLVED , That the request for ex ungement of penalty by Cornell University be referred to the Water and Sani ary Sewers Committee. Carried Unanimously Letter to Comm. Whispell It was agree t at a letter will e developed by the Board and signed by the Commissioners to be sent t Barbara Whispell expressing the Board' s appreciation for her service . Th s will be ready for the Board at its next meeting. ADJOURNMENT : On a motion the meeting adjourned at 5 : 45 p .m. o 0 ft A. Run e Cit y C Ile r / '/'.-OEdward J .,OoConley , ayor BOARD OF PURLIC uoRKS PROCEEDING ACCO171ITS RECI?IVARLE July 2,6, 1978 10880 City of Ithaca P2801 78.73 10880 City of Ithaca G2801 78.72 10881 City of Ithaca F2801 978.17 10881 City of Ithaca 62801 978.18 10882 City of Ithaca F2301 18.30 10882 City of Ithaca (72801 18,30 10883 Shano Inc. F2144 50,16 10884 Peter Massicci. F2.144 926074 10885 City of Ithaca F2801 15001 10885 City of Ithaca (72801 15.00 10886 Burris Plumb & I'eatina 0,2122 14.00 10887 Donohue-Halverson G2122 13.00 10888 Glenn Smith 62122 63.00 10889 Hull heating & Plumbina 62122 12.00 10890 Richard Weber 62122 42,00 10891 City of Ithaca F8310-6-309 865003 10891 City of Ithaca G8110-6-309 865.03 10892 City of Ithaca F8310-6-309 117.83 10892 City of Ithaca G8110-6-309 117.84 10893 City of Ithaca P8310-6-309 15060 10893 City of Ithaca F8110-6-309 15.59 10894 City of Ithaca F8310-6-309 4.65 10894 City of Ithaca 68110-6-309 4.64 10895 City of Ithaca F8310-6-309 30.23 10895 City of Ithaca 68110-6-309 30.23 10896 City of Ithaca F8310-6-309 3.56 10896 City of Ithaca 68110-6-309 3.56 10897 1•1hi t e's r2142 2 00 10898 Phil Bush F2142 8.00 10899 Railroad Weed Control F2142 3.00 10900 Curkendall F2142 So00 10901 America 's So. Tier Tk&- ,Serv. F2142 2400 10902 Van's Swimming Pools F2142 16.00 5414.10 Water 3143.01 Sewer 2271,09 APPROVED 13Y FINANCE COMMITTEE 129 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P .M. August 9 , 1978 PRESENT: Mayor - Conley Commissioners (6) - Allan, Ewanicki , Shaw, Cleveland, Schickel , Banfield City Attorney - Shapiro OTHERS PRESENT: Dep . City Clerk - Paolangeli Supt . of Public Works - Dingman Asst . Supt . of Public Works - Hannan Asst . to Supt . of Public Works - Dougherty CD City Controller - Daley O City Engineer - Cox Director of Planning & Development - Van Cort 'Cr Aldezwen - Bordoni , Dennis a Q MINUTES : By Comm. Cleveland: Seconded by Comm. Shaw RESOLVED, That the Minutes of the July 25 , 1978 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously Mayor Conley welcomed Commissioner David Banfield who has been accepted and appointed by Common Council . For the record , Conley said that Banfield will be Chairman of the Finance and Capital Accounts Committee and Vice-Chairman of Buildings , Grounds and Parks Committee . Banfield will also be a member of Bridges , Creeks and Storm Drainage Committee . PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Request for Expungement of Bill for Snow Removal James Dennis addressed the Board on behalf of E . R. and Mildred Johnson, 510 Mitchell Street , requesting expungement of a $247 . 25 bill for services rendered by City of Ithaca for clearing sidewalk of snow and ice . Dennis said that because of, extenuating circum- stances , and hardship , which Dennis explained in detail , the request should be acted upon favorably. Discussion followed on the floor . Resolution By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED, That the request for expungement of the City ' s bill to E . R. & Mildred H. Johnson, 510 Mitchell Street , Ithaca , New York , dated March 6 , 1978 , for clearing sidewalk at that address of snow and ice , in the total sum of $247 . 25 , be granted. Carried Unanimously Wood Street Park Play Structure Mr . Van Cort and Mr . Robert Leathers appeared before the Board to present a plan for playground equipment construction at Titus Flats and to request authorization to proceed with construction . Both Mr . Van Cort and Mr . Leathers explained some of the work that will be necessary to complete such a project . Discussion followed on the floor . J 130 -2- Resolution By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED , That Mr . Leathers and CETA employees be authorized io proceed with the construction of this playground equipment in the Wood Street Park under the supervision of Mr . Van Cort . Carried Unanimously Free Bus Service In the absence of Howard Cogan , who was to appear on behalf of Downtown Ithaca Businessmen ' s Association in support of free bus service for the same time period as last year , Jack Dougherty , Asst . to the Supt . of Public Works , reported that DIBA had requested that the free bus service be provided for the three day period just prior to Labor Day and also all of the following week . Dougherty said that the staff feels that the length of time requested is too long and that the purpose for which the free bus service is intended can be accomplished by having just the three day period prior to Labor Day . Discussion followed on the floor . Resolution By Couan. Allan: Seconded by Comm. Schickel_ RESOLVED, That the free bus service requested by the Downtown Ithaca Businessmen's Association be limited to the Thursday, Friday and Saturday before Labor Day . Carried Unanimously Cascadtlla Boat Club , Ltd . Supt Dingman reported on a letter he had received from the . Cascadilla Boat Club , Ltd. thanking the Board of Public Works for the use of the -Cascadilla Boathouse . Certain recommendations were made in that letter to improve the conditions at C:=.scadilla Boathouse and the Board' s approval was requested . Bro ' YLLres of the Cascadilla Boat Club , Ltd . were enclosed in the ler r for distribution to each member of the Board of Public Works . Traffic Flow Scheme for Parking Lot "E" Philip Cox, City Engineer, reported on the plan now recommended for parking Lot "E" . The scheme involves the alleyway between Mayer' s Smoke Shop and T . G . Miller ' s Paper Company, of which owners have rights-of-way . Work was to have begun this year but Council decided otherwise . There was only enough money this year for a small amount of work . The scheme as explained by Mr . Cox should move traffic faster ; there will be approximately 34 park- ing spaces instead of the present 26 . Mayor Conley asked for an estimate on the cost and Mr . Cox gave a round figure of $50 , 000 . Supt . Dingman left the meeting at 4: 50 P .M. APPOINTMENT AND PROMOTION : Appointment Asst . Supt . Hannan requested approval of the Board for the following appointment :. By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That Edward Bennett is appointed as an Auto Mechanic in the Construction and Maintenance Division at $4 . 28 per hour, effective August 13 , 1978 . _. Carried Unanimously 131 -3- WATER AND SANITARY SEWER COMMITTEE : Expungement of Penalty on Water and Sewer Bill Comm. Ewanicki recommended that the request of William Jones , Treasurer of Cornell University, for expungement of penalty charges on the water and sewer bills for 22 Cornell properties for the second quarter of 1978 , in the sum of $256 . 44, be acted upon. Resolution By Comm. Ewanicki : Seconded by Comm. Shaw RESOLVED, That the request of Cornell University for expungement of the penalty charges in the sum of $256 . 44 on 22 Cornell properties be approved in accordance with previous policy . Carried Unanimously Notice of Report Couuii. Ewanicki reported that Consultants Stearns and Wheler will (� be presenting a status report on the facilities plan for Ithaca 0 area sewage treatment at 1 : 30 P.M. on August 15 , in the Common S"1 Council Chambers . The attendance of Board members is encouraged, 'Cr particularly members of the Water and Sewer Committee . Q HIGHWAY` STREET LIGHTING AND REFUSE COMMITTEE : Phase - Wrap Around - Mancini & Sons Comm. reported that only one (1) bid had been received for the Phase II widening of the Tuning Fork Wrap-Around. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the contract for constructing Phase II Widening • j� of the Tuning Fork Wrap-Around in accordance with the specifi- cations of July 21 , 1978 , be awarded to Mancini & Sons for their base bid of $8 , 770 . Carried .Unanimously PUBLIC BW DINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Bids - Hangar Site Improvements Comm. Schickel reported that two bids were received for the Hangar Site Improvements . Discussion followed on the floor. Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the contract for construction of the Hangar Theater Site improvements be awarded to Cortland Paving Company for their low base bid of $22 , 685 . Carried Unanimously Report - Green Street Parking Ramp Couun. Schickel reported that Eckerlin , Klepper , Hahn and Hyatt , Consultant Engineers , have submitted their report , recommenda- tions and conclusions on the Green Street Parking Ramp . The report includes recommendations for maintenance work amounting to approximately $28 , 000 and deck coating of the top parking levels and both bridge levels at a cost of approximately $135 , 000 . These recommendations and conclusions are under study by the department . Departmental recommendations for remedial work and budgeting will be forthcoming . 132 4 L FINANCE , ACCOUNTS A0 CAPT-'!-'AL IMP ROVE; -,­1 S CU'r:,r!TTEE : Au I t By Cormii . Barnfield : Seconded by Coi-rpn. Ewa:nick-i RESOLVED , That bills aLdit:e�_ an approved by the Finance Cor-Fnittee as listed on .-1_bsLrac-_ No . 15 of the General Fund accounts of the DeDa--, tTllen- of Public ',tior'r(.s AT-)_d on No . 15 of the :darer aril Se-.,-e- Div tsion 'De a -b r--0 _or D ca-,-LT e IT IS FURTHER RE.QOLVED, That bi-As receivable be approved and J or ue-- ed rendere�_2 . Carl -r--led Unanimously A P_'WA Me eEirlf By Comima. Banfield : Seconded DY Allan RESOLVED , That City Engineer Co. be authorized to attend the ZkPWA Education Foundation on Public- CoT-t-E'--LU1_11caT_-ion on L%.ua',,ust 24 and 25 in Kansas City Misscuri . Carried Unanimously Fall Creek Dredgi� Alderman Bordoni commented re— ding Mr . Houghs Report on tie Fall Creek area, with parELCdia- re-7erence to dred,D-inc, ar : wl-Dndered if anything had been done to be ter the situation for the _ iater season coming up . Comm. Clevel-- nd , City Engineer Cox anc- SuoT­ Hannan repor7-ea she progr ss to date on the FaIJ-1 Creek situation. ADJOURNTMENT : Una motion the meeting adjourn Ed at 5 : 20 P .M. Carried Unanimously ILI Jose-oh A. Rundle , City e r'K 'r4d4wa r d'�J .. n1 Y,"La or BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE AUGUST 9, 1978 10903 Maude Culver F2144 15.00 10904 V. Giordano Constr. & Supply F2144 147.77 10905 V. Giordano Constr. & Supply F2144 77.54 10906 Donald J. Jordan F2144 201.46 10907 V. Giordano Constr. G2650 96.72 10908 City of Ithaca F2801 73.24 10908 City of Ithaca G2801 73.23 10909 City of Ithaca F2801 70.71 10909 City Of Ithaca G2801 70.71 10910 Hull Heating & Plumbing F2650 6.76 10911 City of Ithaca F2801 4,413.61 10911 City of Ithaca G2801 4,413.62 10912 Albanese Plumbing & Heating G2122 21.00 10913 Donohue-Halverson G2122 7.00 10914 Roger Morusty G2122 17.00 10915 Esther Bratton G2122 547.31 10916 Donald Kelly G2122 18.64 10917 Berns Furniture F2144 184.95 10918 Van's Pools F2142 32.00 10919 Cornell University G2120 29,048.12 TOTAL $ 39,536.39 WATER $5,223.04 SEWER $34,313.35 1166 City of Ithaca-Capital Fund A2801 118.56 133 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. August 23, 1978 PRESENT : Mayor - Conley Commissioners (4) - Allan , Ewanicki , Banfield, Cleveland ABSENT : Commissioners (2) - Shaw, Schickel OTHERS PRESENT : City Controller - Daley Supt . of Public Works - Dingman City Attorney - Shapiro Asst . Supt . of Public Works - Hannan Aldermen (2) - Bordoni , Meyer Asst . City Engineer - Barber City Clerk - Rundle Deputy City Clerk - Paolengeli O Transit Foreman - Carpenter MINUTES: Q By Comm. Cleveland: Seconded by Comm. Banfield Q RESOLVED, That the Minutes of the Board of Public Works meeting of 'Q August 9 , 1978 be corrected to show that the letter of the Cascadilla Boat Club Ltd. refers to the Stewart Park Boathouse rather than the Cascadilla Boathouse , and be approved as corrected. Carried Unanimously SPECIAL ORDER OF BUSINESS : Public Hearing on Sidewalk Assessments Resolution to Open Public Hearing By Comm. Ewanicki : Secon cTed by Comm. Allan RESOLVED, That the public hearing on sidewalk assessments be opened. Carried Unanimously Mr. Jack June , S02 S. Albany Street , addressed the Board , requesting that the city be responsible for the cost of repairing his sidewalk inasmuch as the defective sidewalk was there when he purchased the property a year ago , the previous owner (who is deceased) having been put on notice three years prior to Mr. June ' s receiving notice . Ms. Jacqueline Dennis , 717 N. Cayuga Street , addressed the Board with a similar request concerning two pieces of property- -118 E. Court Street and 401-407 N . Albany Street , which she has recently purchased. She also requested an extension of time in order to have the sidewalk re- paired by her own contractor. Mr. Leland Knuppenburg , Ringwood Road, addressed the Board concerning property at 419 W. Clinton Street and 116 N. Meadow Street , and requested an extension of time to permit him to have the sidewalks repaired. Resolution to Close Public Hearing By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED, That the public hearing on sidewalk assessments be closed. Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : By Comm. Ban field : Seconded by Comm. Allan WHEREAS , a public hearing as required by the City Charter has been held on this 23rd day of August , 1978 , to afford property owners an oppoitunit, to show cause uhy they have rnct couplied with a final notice to have their sidewalks repaired , and WHEREAS , 22 property owners served with final notice have failed to comply , NOW , THEREFORE , BE IT RESOLVED , That the Superintendent be authorised to cause the repair of said sidewalks as reported to the Board and as shol,n 134 _ Va,-,11 �t 19-8 on the attached list , and upon comlletion Of such repair , certify the cost thereof to this Board for levN against the respective properties a� provided by the City' Charter . Carried Unanimously Comm. Ewanicki recommended that As t . Engineer Barber reasonably extend the time on the sidewalk repairs a d work with the people to see that the repairs are made during this ar ' s construction season which ends September 30 (the only exception h E ing that if constructed after Sept . 30 , the sidewalk must be kept to a 40' temperature for 7 days) . Also , he recommended that Mr . June ' s requesi that the city be responsible for the repairs be denied. Supt . Dingman and asst . Engineer B rber explained the city' s policy regarding sidewalk repairs . City _ ttorney Shapiro interpreted the policy with respect to the responsibility of the property owner and the city . Comm. Cleveland asked if the Board might work with the city attorney to amend the city policy so that new roperty owners would not be caught making repairs on which previous o ners had received warning . City Attorney Shapiro recommended hat any warning that goes out be sent also to the Chamberlain with direc ion that the Chamberlain note that on any tax searches that the Chamberl in ' s office might give it is an absolute rule that the attorney re resenting a buyer must ask tc see the tax search to see if the taxes have been paid , and if the warning letter with respect to sidewalks were noted on that tax search , it would immediately put the attorney or buyer on notice that there was such a warning . Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That the City Chamberlain be instructed to include with tax notices any notices the city puts out against any property which would be included in any tax search. " ' Carried Unanimously PERSONS APPEARING BEFORE THE BOAR 4 : Alderman Meyer read the following letters to the Board : "August 16 , 1978 Ms . Nancy Meyer Ms . Ethe Nichols Ithaca City Council Ithaca C ty Council 214 Cascadilla Drive 109 Llen oc Ct . Dear Ms . Meyer and Nichols , Early in the spring the City ' s De artment of Public Works .iug up part of Orchard Place to repair a sewer line . Two weeks ago the DPW dug up the entire length of our street t install a new sewer line and a new fire hydrant at the lower end of )rchard Place . While we are appreciative of thes new city services , a new problem and liability for us has been created which we ask that you bring to the attention of the DPW so they can orrect it . After the spring excavation , the DPW spot-paved the large hole they had dug. This patch has subsequently settled and is now a large depression,.-,, The new excavation which runs the length of the street will be spot-pati also. We suspect this will settle and become a large gutter. The hea% equipment used in both excavations have rendered extraordinary wear up( the street creating a number of auged-out areas . As you know, the street is a pri ate way and its maintenance is our responsibility which we are in n way attempting to shirk, But the condition of the street , due to he recent excavations , represents a potential hazardous passage for 11 vehicles including public ones such as fire , police and sanitation. Additionally, we had created a basket- ball play area at the lower end f the dead end street for the children. The spot-paving and pot holes in this play area has effectively nullified its potential . 44— 1 I`�ust _ 5 , 1 .'�r'� he ask you to have the DPW return the street surface to its former condition by paving it so that we can accordingly resume our responsi - bility of maintaining Orchard Place . Thank you. Sincerely , Sean Killeen President Orchard Place Association" "August 15 , 1978 Alderman Nancy Meyer 214 Cascadilla Park Dear Alderman Meyer : For the past few years the City of Ithaca has been using an area of Six Mile Gorge ne._ the Ithacare Center, and behind my property at 911 East Co State Sireet a_ a dump for waste building materials , broken concrete from ® streets and sidewalks , and other related debris . The area at the foot of the Gorge where this material has been dumped has been turned into a Q quagmire . I am afraid that this is having a detrimental effect on the Q Gorge ' s wild life environment . Q I would :-: ate your investigating this sitaution and finding out from the :Ind/or the Department of Public Works how much dumping is intende.i i s site . Hopefully , _,omething will be done to halt this before permanent damage is done . would appreciate your attention to this matter. Sincerely , C. J . Anagnost 911 East State Street Ithaca, New `­rk 14850 cc : Alderr;: �Iel Nichols 109 : _ Court" Discussion fc- -owed on the floor. Mayor Conley commented that he would give the letters to Clerk Rundle to give copies to Supt . of Public Works Dingman , and expressed the hope that appropr; :.te answers be given to both Mr. Killeen and Mr. Anagnost . STAFF REPORTS : Weeds , Crass , Brush , etc. on Private Property Supt . o Public Works Dingman reported that a complaint had bee r C('9 d some time ago about a piece of property owned by Mrs . Best on cep) Terrace and the condition of the property . The Board of Public Works regulations require owners of vacant lots to cut brush , trim grass and keep the property free of rubbish and weeds . If the oti,ner fails to do it the superintendent causes it to be cleared and charges the owner for the cost of it , plus 50� penalty fee . He said Mrs . Best had been formally ordered to clear the lot - - the date of formal notification expired on August 21 , 1978 . Mrs . Best ha= made what she feels to be a satisfactory attempt to clear the lot , but it does not meet with the requirements ,end regulations . Mr. Din,;rlian notified Mrs . best of that fact and his 1n- tcntion to clear it . ^h_ ity has s;rbseuue Tit lv been required to cause by the 9th of gel;? 2'mber as to A,hy it shouldn ' t be permanently enioined from clear:ncT the lot , and the department is meanwhile enjoined from doing anything in the neantime . Supt . Dingman commented Ti;aT nnrm,II ly Tile i ers do not go to a pnint of r "?11 t I O'1 �,v c T1? a ''1I1 -, he lUt , and heC.iUSe t 1.(' '1, lit ; :1 till :. f •l' I VCry hitter ,I;)011I tht. "ituatlon and hay 11':;,1 a t int :� � tti.,, t �aT thc, city is not affording her the s:li:ic h ' htc ' ? II of tl; i � lzii.. t ;,,it 1 'l ;iffOrdeC� tU Ct }.� r 1-TOPIC thrOU,'hoUT I �'c city , Supt . Dingman suggested that the Board look at this particular ordinance and reflect on whether or not they feel it is the type of regulation they want to continue , or whether they feel it should be amended in some way to make it more readily applicable to all the various cases that occur in the city. Mavor Conlev commented that there is a lot of undeveloped building lots on West Hill . Some people have bought lots for protection of their property for one reason or another (screening , swimming pool , etc . ) . In the letter of the law, the c1tv forces would be out cleaning every- thing within 2S0 feet of a home . He said there may be a move at the Common Council level to ask the Board of Public Works not to clean lots until the Council has an opportunity to change its ordinance as far as clearing lots . City Attorney Shapiro commented that there is a conflict here which he thinks is something that deserves some further study. He thinks Council may request that nothing be done to Mrs . Best ' s land until further study is made . Appointment Supt . Dingman requested approval cf the Board for the following appoint- ment : John C . Alling, a laborer in the Buildings and Grounds Division at $ 3. 29 per hour , effective Augu t 13 , 1978 . Resolution By Comm. Cleveland: Seconded by Comm. Banfield RESOLVED , That the Board approves the appointment of John C . Alling a Laborer in the Buildings and Grou ds Division at $ 3. 29 per hour , effective August 13 , 1978 . Carried Unanimously HIGHWAYS , STREET LIGHTING AND REF SE COMMITTEE : Bids for Salt for Ice ontrol By Comm. Allan : Sec on ed by Comm Cleveland �� RESOLVED , That the Superintendent be authorized to recei ids on September 22 at 11 a. m. for Salt or Ice Control . Carried Unar. _.::ously Invoice - Barton , Brown , Clyde & Loguidic e By Comm. Allan : Seconded by Comm Ewanicki RESOLVED , That an invoice from Batton , Brown , Clyde & Loguidice for engineering services in connectiom with the modifications and improve- ments to Elmira Road, be approved in the amount of $1 ,036 . 03 . Carried Unanimously Bill - Frederico Equipment Compan By Comm. Allan : Seconded by Comm Ewanicki RESOLVED, That a bill from Freder co Equipment Company for cold milling of Buffalo Street be approved in the amount of $15 , 689 . Carried Unanimously Change Order # 3 - V. Giordano Construction Company By Comm. Allan : Seconded by Comm Ewanicki RESOLVED, That Change Order # 3 in the contract of V. Giordano Construction Company for construction of the peripheral streets , which provides for changes in the unit price of four vaults , be approved in the amount of deduct 5660 net . Carried Unanimously Change Order #2 - V. Giordano Construction Company By Comm. Allan: Seconded by Comm Ewanicki RESOLVED, That Change Order # 2 in the contract of V. Giordano Construction Company for construction of the peripheral streets , which provides for removing and replacing an existin stair curb in the basement of Williams Shoe Store , be approved in the am unt of add $268 . 47 . Carried Unanimously *Change Order #1 - (See Page 6 . ) BRIDGES , CREEKS AND STORM DRAINAG COMMITTEE : Requisition isition #4 - Mod ' eski and Mas ers By Comm. Clevelan Second by omrn. Banfield RESOL'/LI) , That requisition z4 fron Modjeski and blasters for engineering servi(_­, in connection with the d sign and contract dra.vings and specifi- c.atir,n . for the Albanv Street Bri ge over Six `•tile Creek , be approved in Car-ried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND F:_,RES COMMITTEE : Bike Racks_ or I'ei feral Streets Comm. Banfield reported that the Common Council , at its last regular meeting , directed the Board of Public Works to add bike racks to the peripheral streets project . The Planning Department has now proposed a design for the bike racks and is working out locations . It is too late to install these before sidewalks are poured , but the design is such that they can be installed subsequently , and will probably be done as an extra under the present contract or by separate contractor. YMCA—Request for Extension of Sidewalk Repairs Comm. Banfield reported that the YMICA has requested an extension of time to repair their sidewalks . The reason for the request is an impending sale of the property. Resolution By Comm. Banfield : Seconded by Comm. Ewanicki RESOLVED, That the extension of time for sidewalk repairs , as requested by the YMCA, be granted on the condition that the YMCA or any new owner repair or replace the defective sidewalk by August 1 , 1979 , and on the further condition that the YMCA disclose to any prospective new owner the existence of the order to repair the sidewalk . Q Carried Unanimously QGreen Street Parking Garage Repairs „QBy Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED . That the Common Council be requested to provide $180 , 000 to perform the repairs to the Green Street Parking Garage which are called for in the report of Eckerlin , Klepper and Hahn. Discussion followed on the floor. Comm. Banfield added a friendly amendment to the resolution as follows : '3E IT FURTHER RESOLVED, That the possibility of products involved, +orkmanship and the architect ' s responsibility be explored. A vote on the amended resolution resulted as follows : Carried Unanimouslv Street Trees for 1978 FlanT By Comm. Banfield: Seconde by Comm. Cleveland RESOLVED, That the Superintendent be authorized to solicit bids for Street Trees for fall 1978 planting . Carried Unanimously Center for the Arts Proposal Comm. Banfield reported that Thomas Niederkorn , on behalf of the Center for the Arts , has requested permission to erect a portion of the per- forming stage formerly on the Ithaca Center site , on the grounds of the Hangar Theater. This is to be used as an outdoor performing and sitting place . The department has reviewed the request and finds that it will not interfere with the proposed landscaping and drive construction . Resolution Fsy Comm. Banfield: Seconded by Comm. Allan RESOLVED , That the request of the Center for the .arts to erect an -xterior stage and sitting area on the south side of the Hangar Theater uilding , be appro�'ed. Carried Unanimously I ";.;'+C , ACCOUNTS AND CAF I TAL Audit r\• Comm. Banfield : Seconded by Comm. C1 ex•el and RLSOLVED , That bills audited and approved by the Finance Committee as listed on Abstract No. 16 of the General Fund accounts of the Department of Public Works , and on Abstract No . 16 of the 1% titer and Seger Division , be ail,} I cued for pa\•r ent . 11• is : 11R'1 H}.R Ri.��`L\ }:}� , 1 }.;lt bi 1 I s I c i , , bl e be Ind ordered rends rc'd . 13S I, t . Bill_- Spaanier Associates By Comm. Ban Me-1-d: Seconded bti C nun. AIlan RESOLVED , That an invoice from Poiald Sparilcr Associates for services rendered in connection with the Productivity Project through Al:gust 1 , 1978 , be approved in the amount of $4 , 200 . Carried UnanimOU�IV PARKI_N_G , TRAFFIC AND TR_aNSIT_C_O,,%f.%IITT_EE_: Bill - Richardson Brothers By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, That a bill from Richardson Brothers for the relocation of a meter at the Aurora Street bus shelter , be approved in the amount of $ 280 . Carried Unanimously Parking Space for Handicapped Persons Comm. Allan reported that the Com on Council , at its last regular meeting , directed that the Board Df Public Works select and establish a parking space suitable for use y handicapped persons , in the Central Business District . Traffic Engin er Gombas is working on this project , and when a suitable spot has been selected, a further report will be made to the Board. Design of Parking Lot ' E ' By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, That the department be authorized to design parking lot ' E ' to provide for a flow of traffic through the lot from north to south only . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Una- imously ADJOURNMENT : On a motion the meeting adjourned at 5 : 29 p . m. *.Change Order #1 - V. Giordano Construction Company. By Comm. Allan : Seconded by Comm Ewanicki RESOLVED, That Change Order #1 in the contract of V. Gic -dano Construction Company for construction of the peripheral streets , wh: provides for the installation of 1 1/2" PVC pipe for a traffic signal du-- - , be approved in the amount of add $1 , 160 net . Carried Unanimously Jo eph A. Rundle , City Clerk Adward oM ayor BOARD OF PUBLIC Vr>RP;S PROCEEDINGS August 23, 1978 10920 Mr. Reuben Snipper !72122 16.32 10921 Nates Floral Estates 62.122 16,32 10921 Plates Floral Estates F2144 26.41 10922 Mr. Salvatore Pirro F2144 08045 10923 Mr. King Wing Tang F2144 592.12 10924 Villacre of Trumansburg F2.378 27095 10925 Giordano Constr. & Supply Corp. F2144 70.01 10926 Giordano Constr. & Supply Corp, P2144 71.03 10927 Giordano Constr. & Supply Corp. P2144 49.35 10928 Mr. John Zazzara P2144 27.87 10928 Mr. J01211 Zazzara 62122 27.88 10929 Ci ty of Ithaca P2801 13 0 25 10929 City of Ithaca (72801 13.2 5 10930 City of Ithaca F2R01 68.911 10930 City of Ithaca 62801 68.94 10931 City of Ithaca F2801 8700 10931 City of Ithaca 02801 87,00 10932 Donohue-Ilalverson 62122 20000 10933 Frank Orzino 62122 32..00 10934 Mr. Glenn Smith 62122 27,00 10935 Mr. Ralph Perry G2650 10,00 10936 Mr. Curkendall F2142 9,00 10937 Vans Pools F2142 4.00 10938 Donohue-Ilalverson F2650 34.94 1093$ Mr, VanOstrand F2142 20.00 10940 City of Ithaca F3310-6-309 889.03 10940 City of Ithaca (78110-6-309 389.02 10941 City of Ithaca F8310-6-309 90.26 10941 City of Ithaca 68110-6-309 90026 10942 City of Ithaca F8310-6-309 8.15 10942 City of Ithaca 68110-6-309 8015 10943 City of Ithaca F83106-309 13.45 10943 City of Ithaca (8110-6-309 13.,45 10944 City Of Ithaca F8310-6-309 16025 10944 City of Ithaca 60110-6-309 16.26 10945 City of Ithaca FR.310-6-309 51.32 10945 City of Ithaca 0,8110-6-309 51.32 10946 Ithaca Housing Authority (7,2650 14.24 TOTAL $ 4,380e19 I:7ATPR $ 2,978.78 SF,WFP, 1,401.41 APPROVED BY FINANCE, COMMITTEE � 1167 Joseph C. Watt Distributing Conp. A1710 42.24 1168 Univerisclt Sand & Gravel Comp. A1710 177,06 1169 Stephen E. Rider. Jr. A1710 130x50 1170 Charles E.L. McCary A1710 1,361002 TOTAL $ 1,710.82 1171 Charles E.L. McCary A1520 104.66 TOTAL 1,415.48 12J BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. September 13, 1978 PRESENT : Mayor - Conley Commissioners (S) - Allan, Banfield, Cleveland, Schickel , Shaw ABSENT : Commissioner (1) - Ewanicki OTHERS PRESENT: City Attorney - Shapiro Planning Director - Van Cort Asst . to Supt . - Dougherty Planner II - Williams Asst . Supt. - Hannan Traffic Engineer - Gombas City Engineer - Cox Alderman - Boothroyd City Clerk - Rundle LD MINUTES : By Comm. Shaw: Seconded by Comm. Schickel LD RESOLVED, That the Minutes of the August 23 , 1978 meeting be approved 0 as recorded by the Deputy City Clerk. Q Carried Unanimously Q PERSONS APPEARING BEFORE THE BOARD: Q Southside Center Planning and Development Director Van Cort addressed the Board, on behalf of the Urban Renewal Agency , informing them that recently there have been requests for additional work to be done in the Southside Center which is city-owned property. The Agency has done preliminary study through an architect hired by them who has outlined a series of tasks which have to be accomplished in the building which range from emergency to things which are more or less optional . At their last meeting the Urban Renewal Agency took action on this , directing that certain of these tasks be accomplished immediately on a work order basis . Because the property is city-owned, the Agency would like the assistance of the Department of Public Works in implementing improvements for the Southside Center- -review by the Engi- neering Division of the construction documents and their preparation , as well as inspection of the project after it is completed, and any other role they feel would be appropriate in doing this work. Community Develop- ment money will be used for the work. Discussion followed on the floor. Mr. Van Cort provided the following list of work needing to be done : doors and hardware , heating system, kitchen, electrical system, gym balcony rail , gym floor , gym walls , entrance to building (deferred to neighborhood improvements line) , exter or paijit job , general storage in building, additional storage for gym, floor tiles , suspended ceiling, walls and miscellaneous items . Supt . Dingman commented that this is an unusual and awkward way of doing business . The property is leased to another corporation with requirements that the city do major maintenance and the Southside Center , Inc. is to do minor maintenance . The department prepared a list of things it felt needed to be done , submitted the list to the Common Council who took no action on it. The department has responsibility with respect to the building , vet the first knowledge it has that something is going to be done is when an agency of the city comes to it , saying determination has been made that certain things need to be done and the Department of Public Works is expected to take responsibility to see that these things get done . Supt . Dingman feels that if the Department has the responsibility for the maintenance of this building , then they should be involved in determining what is going to be done with it and what the relationship with the client is regarding this building. After further discussion the following resolution was presented: Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the Board accepts what has been presented and refers it to the Building and Grounds Committee , hopefully for cooperative action at the next meeting of the Board. Carried Unanimously /yo - 2 - September 13 , 1978 CITY ATTORNEY ' S REPORT : Lot on West Hill all View Terrace) City .attorney Shapiro reported th t in respect to the problem on West Hill , there is a restraining order agai st the City and he has been directed by the Common Council not to proceed in that lawsuit pending their further review of the applicable ordinanc s . He said he believes the Charter and Ordinances Committee is actively considering the matter and he suggested, if the Board of Public Works has input , they might want to communicate directly with the Charter and Ordinance Committee . Supt . Dingman commented that the harter and Ordinances Committee might want to seriously consider the fact that what is being dealt with is the control of what happens on private property. Except for the fact that the Department of Public Works might have personnel to do this thing with from time to time , the Department of Public Works doesn' t deal with private property, but with public property. He said it might be better if the Board of Public Works regulation were eventually removed, and a regulation under the city' s regular ordinance be put together so it would fall within the Building Commissioner ' s provi ce . STAFF REPORTS : Fall Creek Subdrainage System At Supt. Dingman' s request , City Engineer Cox introduced Richard Ulp and Daniel Cornwall of Erdman Anthony Associates Harrisburg office , who pre- sented preliminary plans for implementation of the Fall Creek Drainage project. Mr. Cox commented that lie had reviewed the plans very briefly ; the remainder of staff, particula ly water and sewer , had not had that opportunity. Discussion followed on the floor , with Messrs . Cox, Ulp and Cornwall answering questions of the Board. BRIDGES , CREEKS AND STORM DR_AINAGE. COMMITTEE : Award of Bid for Fall Creek By Comm. Cleveland: Secon ed by Comm. Banfield RESOLVED, That the department be iuthorized to receive bids for the construction of the Fall Creek su -surface drainage project in accordanct ' with plans and specifications prepared by Erdman , Anthony Associates and as presented at this meeting. Carried Unanimously STAFF REPORTS : Deep Shaft Project Supt . Dingman reported he has rec ived the grant offer for the demonstra- tion grant in connection with the Deep Shaft Project . He has three weeks in which to accept that offer , ani he has scheduled meetings with the CIL Industry and Stearns and Wheler w ich will include our city attorney and their attorney in order to perfect some agreements with us to make sure the city doesn' t go beyond the li itations established by the Common Council The starting date of the project s assumed to be October 1 , 1978 . Appointments Supt. Dingman requested approval of the Board for the following appoint- ments : Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Board approves the appointment of Carlton F . Hocken- . berry a Laborer in the Buildings and Grounds Division at $3. 29 per hour, effective September S , 1978 ; the appointment of William J. Ship os , Jr. a Truck Driver in the Constructio and Maintenance Division at $3. 83 per- , hour, effective September S , 1978 and the appointment of Ronald Lynch a Laborer in the Buildings and Grou ds Division at $3. 29 per hour , effective August 27 , 1978 . Carried Unanimously iy/ September 13 , 19 WATER AND SANITARY SEWERS COMMITTEE : Change in Accounts By Comm. Shaw : Seconded by Comm. Banfield RESOLVED, That the Common Council be requested to make the following change in the accounts of the Water Division: From F1990 , Contingent Account - $12 , 000 To F8320-1 , Watershed Personal Services , Line 101 This transfer is necessary to complete clearing of the silt dam. Funds were nearly exhausted by the broken raw water line in January. Carried Unanimously Expungement of Penalty By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That Water and Sewer Division bill No. 10922 to Mr. Salvatore Pirro be expunged in the amount of $808. 45 . A corrected bill has been included in today' s audit . Carried Unanimously LO Lo HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE : O Final payment - Parlor City Construction Company Q By Comm. Shaw: Seconded by Comm. Allan Q RESOLVED, That a final payment to Parlor City Construction Company for construction services in connection with the Elmira Road Improvements , Q be approved in the amount of $6 , 000 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Final payment - Bradley Landscaping Services By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That a final payment to Bradley Landscaping Services in connection with landscaping on the Elmira Road, be approved in the amount of $9 , 702 . 10 . Carried Unanimously Payment Requisition # 2 - V. Giordano Construction � Supply Co . By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That payment requisition #2 from V. Giordano Construction and Supply Company for construction services on the peripheral streets project through August 22 , be approved in the amount of $107 , 845 . 72 . Carried Unanimously Payment Requisition # 3 - V. Giordano Construction $ Supply Co. By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That payment requisition # 3 from V. Giordano Construction and Supply Company for construction services on the peripheral streets project through August 31 , be approved in the amount of $ 31 , 568 . 39 . Carried Unanimously Change Order #4 - V. Giordano Construction & Supply Co . By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That change order #4 in the contract of V. Giordano Construction and Supply Company for the peripheral streets project which provided for further modifications to the vault numbered #SC2 (Fane Building) , be approved in the amount of $9 , 972 . 94 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously September 13 , 1978 Bids for Salt for Ice Control Comm. Shaw reported that bids were eceived for salt for ice control for the 1978- 1979 season as follows 1 . International Salt Company Delivered - $19 . 65 per ton 14 . 40 per ton mi e pick-up at Retsof, N.Y. 2 . Cargill , Inc. Delivered - $18 . 30 per ton ... 15 . 00 per ton mi e pick-up at Lansing , N.Y. The specifications call for a twent -eight cents per ton mile truck charge to be used in evaluating the mine pick-up bids . With this correction , the Cargill bid becomes low on both items . Resolution By Comm. Shaw: Seconded by Comm. Ilan RESOLVED, That the contract for su plying bulk rock salt for ice control in the 1978-1979 season be awarded to Cargill , Inc. of Lansing , N.Y. for their low bid of $18 . 30 per ton delivered , and $15 . 00 per ton mine pick- up . Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Newman Golf Course Comm. Schickel reported that throu h the efforts of Commissioner Cleveland a greater spirit of cooperation ha been developed between Golf Profes- sional Addesso and Parks Superviso Lynch , with the result that the appearance and playing qualities o the Newman Golf Course have been greatly improved. The results of his effort by Mr. Adesso and Mr. Lynch have resulted in many fine complim nts being received by the Superin- tendent ' s office . Among these com liments is a letter from the Senior 'itizen ' s Golf League , copies of w ich were given to all commissioners . Comm. Cleveland commented that he id not want to take all the credit for this greater spirit of cooperation between Mr. Adesso and Mr. Lynch. The Superintendent has done more than nyone in regard to this and he would like to see Mr. Dingman receive so e of the compliments . Invoice - Ecklerkin, Kle er , Hahn and Hyatt By Comm. Schickel : Seconded by Conm. Allan RESOLVED , That an Invoice of Eckle kin, Klepper, Hahn and Hyatt for consulting services , in connection with the inspection of the Green Street Parking Ramp through July 28 , be a proved in the amount of $1 , 285 . 37. Carried Unanimously Invoice - Benche , Inc. By Comm. Schickel : Seconded by Co m. Allan RESOLVED, That an invoice from Ben he , Inc. for furniture at the Family Medicine Center, be approved in the amount of $4 ,020 . 97. Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS : Audit By Comm. Banfield: Seconded by Comm. Allan RESOLVED, That bills audited and pproved by the Finance Committee as listed on Abstract No . 17 of the eneral Fund accounts of the Department of Public Works , and on Abstract o . 16 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED , That bill receivable be approved and ordered rendered. Carried Unanimously Capital Projects ec_ts By Comm. Banfield: Seconded by C mm. Allan RESOLVED, That the Common Council be notified that it may close out or reduce capital projects in the following amounts : Account No . 20 Public Works Maintenance Facility Close out remaining balance * 33 Urban Renewal Traffic Loop Reduce by $19 , 172 . 03 �y3 - 5- September 13 , 197 Account No *118 West Hill Access Route Close out remaining balance *132 Glass Recycling Close out remaining balance 146 Elm Street Sidewalk Close out remaining balance 148 Plain St . Bridge Rehabilitation Close out remaining balance *155 Manos Lake Drainage Close out remaining balance *161 Bikeway System Close out remaining balance 166 Health Facility (Family Medicine Center)Reduce by $10 ,000 176 West Clinton St. Improvement Close out remaining balance 178 Hudson Street Improvement Close out remaining balance *The Common Council has already acted on these at its September 6 meeting. Alderman Boothroyd requested a list of the projects with dollar amounts of the items not asterisked. Supt. Dingman commented that the City Controller should prepare a resolution on it because there are limitations on the use of some of the money. Lo Bikeways Lo Supt. Dingman commented that the Board and department had gotten some bad O press on the way the Common Council closed out the Bikeways System and Q said that the alderman who was quoted in the press probably was ill-informed on the situation. The Bikeway System plans were supposed to have been Q approved by Common Council . To date , to his knowledge , there are no Q finished plans for it. What he has received from the Planning Department is a series of working drawings . Mr. Dingman said although he was prepared to do some work based on the working drawings , he felt that he probably could not do it in time to be effective this year. It did not seem to him that the impact of marking the bike system based on their working drawings would have any great beneficial effect to the city. A vote on the resolution resulted as follows : Carried Unanimously Authorization for attendance at Congress and Equipment Show By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That City Engineer Cox be authorized to attend the American Public Works Association International Congress and Equipment Show in Boston October 15 through October 19 . Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Status of Hospital Bus Run Asst. Supt . Dougherty reported that the hospital bus run is still in negotiation: Ithaca College has agreed to participate ; Town of Ithaca Board has turned it down , but he understands they will reconsider ; Tompkins County will bring it up at a Board of Representatives meeting this month. Free Bus Service Asst. Supt. Dougherty reported that free bus service was offered for three days which resulted in a little over 9 , 000 passengers which is approxi- mately 20o increase over 1977 . Si na e for Tompkins County Hos ital Comm. Allan reported that Tompkins County Hospital had requested the implementation of an emergency signing system to direct motorists passing through the Ithaca area to Tompkins County Hospital in the event of emergency. The system has been devised and approved by the proper State agencies . The NYS Department of Transportation has agreed to sign that portion of the route which is not in the city. The city would be required to erect signs on the route where it lies within the city. No funds exist in our budgets for these signs . If funds were provided, the signs could be fabricated and erected before winter. Resolution By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That the Common Council be requested to provide $ 800 in Acct . No. A3310A for the purchase of materials for a hospital route signing system. Carried unanimously -b - September 13 , 1978 Traffic Lights on Elmira Road Comm. Allan reported that the tra fic lights on Elmira Road are now in operation and working . ADJOURNMENT : On a motion the meeting adjourned at 5 : 44 p .m. o eph A. Run le , City Clerk Edwar J.Y Conley,//Mayor x BOARD OF PUBLIC WORKS PROCEEDINGS September 13, 1978 10'947 Mr. Howard E. Miller G2122 16.62 10948 Student Agencies G2122 46.77 10949 Dr. L.O. Nezvesky F2144 275.05 10949 Dr. L.O. Nezvesky G2122 275.05 10950 Mr. Richard D. Atkinson F2144 331.08 10950 Mr. Richard D. Atkinson G2122 331.09 10951 Labor Local #589 Bldg. Co. F2144 370.60 10952 Wilson & Son Plumbing & Heating G2122 23.38 10953 Town of Lansing F2378 22.34 10954 City of Ithaca F2801 46.89 10955 City of Ithaca F2801 242.81 10956 City of Ithaca F2801 229.72 10957 City of Ithaca F2801 240.87 10958 City of Ithaca F2801 223.60 10959 City of Ithaca F2801 244.66 10960 City of Ithaca F2801 220.72 10961 City of Ithaca G2801 2906.79 Mr. Salvatore Pirro F214,, 312.28 T')TAL $6360.32 WfiTER 3769,62 SE51ER 3599.70 APPROVE BY ANCE COMMITTEE �- 1172 Daniel N. Kelsey A1710 116.24 1173 New York State Electric & Gas Corp. A2560 50.00 1174 New York State Electric & Gas Corp. A2560 2.00 TOTAL 168.24 BOA.RD OF r'IL1C INGS CITY &F 1 TH ACA , N_T f't YORK ker-ular Meeting 4 : 00 P .M. September 27 , 1978 '-RESENT : Mayor - Conley Commissioners (6) - Allan , Banfield , Ewanicki , Cleveland, Schickel , Shay,- OTHERS PRESENT : City Controller - Dalev _.sst . Supt . - Hannan Transit Foreman - Carpenter City Engineer - Cox Aldermen - Bordoni , Nichols , Holman City Clerk - Rundle MINUTES : By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Minutes of the September 13 , 1978 meeting be approved as recorded by the City Clerk. U) Carried Unanimously LO ®PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : aProperty at 201 Cobb Street Mls Dorothy Garner , 411 S . Plain Street , petitioned the Board, on behalf of Dr. Oliver S. Gums , owner of property located at 201 Cobb Street which she manages , regarding the City clearing the lot at 201 Cobb Street (mowin,) and billing Dr. Gums during her absence from the City in June . The Building Commissioner ' s office mailed a certified letter to her which was returned to his office because it could not be delivered. Ms . Garner said the post office allows 1S days for delivery of a certified letter to an addressee ; however , upon return of the letter to the Building Commissioner' s office , the City proceeded to have the lot mowed and billed the owner for the S30 charge . She feels the charge was reasonable , but feels it was presumptious of the City to clear the lot without waiting the allowed period of time for the letter to be delivered to her. Secondly, in November 1977 , IDy . Gums had a letter prepared , through his attornev , to the City concern-inc, sanitary sewer and storm sewer lines being moved from the center of Cobb Street onto the property along Cobb Street without the owner being notified or informed. Ms . Garner asked fey an explanation of the action. resolution Ev Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the matter concerning clearing of the lot at 201 Cobb Street be referred to the Building and Grounds Committee ; and that the matter concerning the relocation of the sanitary sewer and storm sewer to 201 Cobb Street be referred to the eater and Sanitary Sewers Committee . Carried Unanimously In addition, Ms . Garner inquired concerning the policy of sidewalk repair or replacement and Supt . Dingman explained the policy to her. Board of Public Works Regulations- -Ch. 272 Weeds and Grass Regulated Alderman Nichols , chairman of the Charter and Ordinance Committee of the Common Council , informed the Board that she had been requested to look at the Department of Public Works Regulation Ch . 272 . 1 . She said she had discussed the item with Supt . Dingman and gave each commissioner a copy of the rc,gulation. 1s a result of an investigation conducted by her committee , and input re- ceived from citizens , the committee feels that the chapter is a little bit strin .ent , and is therefore asking the Board to reserve jurisdiction of the Board of Public Works to keeping rights-of-way clear at all times and allowing some discretion for leaving wild areas in some of the hilly parts of th.e city. The purpose is to allow the Housing Code , which aut�ori -es the Building Commissioner the jurisdiction over grass and weeds on } rivate lots , to maintain its authority over private lots and the Department and Board of Public Works authority over public areas , rights - of-way , sidewalks , etc . i `r , - Sep t�r�'t��� r 191-3 Alderman Nichols suggested that the :Board of Public Works amend Chapter -2 by adding the underscored material as shown on the proposed revision of Sec . 272 . 1 , and omit material as indic.ited by brackets . "Chapter 272 - - (new material underlined ; [ ) - material to be omitted) 2 -2 . 1 Weeds and grass regulated�— �. Duty of owner The owners of all private property are hereby required to cut , trim or remove brush, high grass , rubbish] and weeds from their premises along all public rights-of-way and to keep] such areas in proximity to the public right-of-way in a reasonably clean wind sanitary condition to prevent the breeding of insects or vermin and td prevent the spreading of noxious weeds to adjoining premises as well :as to permit pedestrian traffic where- ever practicable along the public rijght-of-way. Premises situated at street intersections or on curved streets shall be kept in such condition as to give a clear and unobstructed view of the intersection or curve . Cutting of grass every three (3) weeks from May to October 1 of each year shall be deemed compliance with this section . (B. Exception ( ( This rule shall not be construed to prevent the raising of garden or omit (cultivated crops on farm lands or to unreasonably require the cutting of (grass and brush on undeveloped areas [except within two hundred (200) feet (of improved properties ] . B . Authority of Superintendent of Public Works The Superintendent of Public Woitks , in the name of the Board of Public N orks , upon complaint being made to ,him, or upon his own motion , shall address to any owner of property permitting a violation of this Section to exist upon his property , a notice iri writing , served personally or by mailow` to the address appearing on the City tax roll , requiring such person withi a time specified in such notice , but. in no event less than five (S) days from the service or mailing thereofA to comply with this Section and to cause the grass , brush , or rubbish �o be cut back or removed alon; the public right-of-way. Upon the fail4re of such owner to comply with such notice within the time limited theroin , the Superintendent of Public Works shall cause such premises to be put ' in such condition as will comply , and shall charge the cost thereof to thq owner of said premises including a fifty percent (SOo) charge for supervision and administration. " HIGHWAY , STREET LIGHTING AND REFUSE CONP4ITTEE : By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED , That the Rules and Regulations of the Board of Public Works be amended by incorporating the proposal of .alderman Nichols in place of the present regulations , and to omit paragraph B Exception and change paragraph C to B . Carried Unanimously STAFF REPORTS : Supt . Dingman commented that he had : expected Mr. Spanier to be present to make a report , and did not know why 'he was not present . Promotion Supt . Dingman requested the approval of the Board for the following promotion : Resolution By Comm. Schick-el : Seconded by Coma. Ewanicki RESOLVED , That Donald Hair be promoted to Motor Equipment Operator in the Construction and Maintenance Division at $4 . 82 per hour , effective October 1 , 1978 . Carried Unanimously WATER AND SANITARY SESERS COMMITTEE ) Report on water supply an sewage t eatment !.sst . Supt . Hannan ret0rre to the oard of Public Works Report of 9/13/ 78 i i which had been mailed to the commissioners , and which highlights considera- tions which should be used in determining the direction the Water and Sewer Division will go . There are a number of vital decisions to be made along the line of reorganization of the Division which he feels the Board should get into immediately because of changes which will be necessary to meet budget requirements next year. Report on Deep Shaft Proiect Supt . Dingman reported that he had been authorized by the Common Council to accept the offer which had been made by the Environmental Protection Agency , and negotiations are underway with Stearns and Wheler and Eco- Research Ltd. to develop contracts with them so that work can be done within prices established, and it appears likely the contracts should be concluded before the middle of next month and the project will be underway . Report- Intergovernmental Relations Committee Comm. Ewanicki reported that a meeting of the Intergovernmental Relations Committee of the Common Council with members of the Board of Public Works and members of the Town Board of Ithaca re . emergency raw water supply , ff)�ould be held that evening at 7 : 30 p . m. The meeting was called by Alderman Slattery and was to be held in the Common Council Chambers . Sl,,nvoices - Stearns � Wheler y Comm. Ewanicki : Seconded by Comm. Banfield <RESOLVED , That the following invoices of Stearns � Wheler for professional <services relative to waste water facilities planning , be approved : 1 . infiltration/inflow analysis , Cornell University : $S , SSO 2 . infiltration/inflow analysis , Town of Dryden : $900 3. infiltration/inflow analysis , Town of Ithaca : X4 , 500 4 . infiltration/inflow analysis , City of Ithaca : $9 , 577 . 50 S . basic services , laboratory analysis : $ 500 6 . basic services , grant administration : $150 basic services , engineering report : $ 2 , 190 Carried Unanimously Bill - Onondaga Soil Testing By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED , That a bill from Onondaga Soil Testing for ground water monitoring wells in connection with infiltration/ *inflow analysis for the sewage facilities plan, be approved in the amount of $1 , 998 . Carried Unanimously Training School for laboratory equipment By Comm. Ewanicki : Seconded by Comm. Banfield RESOLVED , That one employee of the Water � Sewer Division be authorized to attend a training school for laboratory equipment for the water filtra- tion plant , at Thomas Company in Hershey , Pa . on October 2 and 3. Carried Unanimously Western New York Water Works Fall Meeting By Comm. Ewanicki : Seconded by Comm. Banfield RESOLVED , That two Water and Sewer Division employees be authorized to attend the Western New fork Water Works Fall Meeting in Rochester on October 4 . Carried Unanimously HIGHWAYS_, STREET LIGHTING AND REFUSE CMMI TTEE : Fal__1 i T ckup Beek By Gomm Shaw: Seconded by Comm. Schickel RESO?_\-ED , That the week of October 16 through October 20 be designated as "Fall Pickup Week , " during which week a separate pickup will be made of items of household refuse not normally collected in the regular weekly- trash pickup . IT IS FURTHER RFSOL\'EP , That the attached regulations for ' Special Household Refuse Pickup ' piomulgated by the Superintendent be approved. Discussion folloi,ed on the floor . A x'ole on the resol ut 1011 resulted :is follows : i 27 , 1978 Declaration of Emergency Situation Comm. Shaw reported that a cracked crank shaft resulted in failure of the engine of packer 4S9 . Because immed ' ate repairs were necessary to get this truck back into service on the refuse collection routes , insufficient time was available for the norcial process of bidding . Normal bid(ling in this instance would not produce any ;Meaningful price competition , therefore . Resolution $v Comm. Shaw: Seconded by Cor,irit. Sch'tckel RESOLVED, That this Board declare -L`,Jt an emergency exists and authorize the department to purchase one re - `)utlt engine for packer S9 from Cavuga Ford for $ 5 , 200 without the usual formality of bidding . Carried Unanimously Request for amendment of e ui ment_1 st Comm; Shaw reported that Grader = 72ias replaced in 19 8 . No radio was in the grader that was traded. Because grader = i2 will will be used in snow- fighting operations , it is important that a two-wav radio be provided for it . Monies exist within Account A540A for the purchase of a two-way radio. The purchase of the two-way adio is not provided for on the equipment list appended to the 1978 udget . Resolution By Comm. Shaw: Seconded by Comm. Aldan RESOLVED, That the Common Council be! requested to amend their equipment list attached to the 1978 budget to Provide for a two-way radio in Account rA5110A. Carried Unanimously BRIDGES , CREEKS AND STOR_%I DRAINAGE C M1%1ITTEE : Report on Fall Creek projects City Engineer Cox reported that there will he a pre-bid conference with bi _ders on Fri-day , Septem'Der 29 , 1918 and that bid openings will be held on Friday , October 6 , 1973 . He reported that he will meet with architects for the Y.M. C .A. on Septeimber 28 , 1978 to discuss that property for which easements have not yet been secured. He reported the effluent lines have -been studied in some detail , and it seems feasible to convey most of the! sewage treatment plant effluent to Fall Creek. He said if the city is going to undertake such a project , it ought to plan on spending about $67 ,;000 . A permit is required from the N . Y . S . Department of Conservation ; 4pplication was made on May 4 but that has not come through as yet and he Doped the city would have it before putting the line in. There is a Ielal advertising involved to see if there is any public opposition . He said �t will take early action by the Board of Public Works and the Common Coun�il to establish the project , put up the money and get things underway . City Controller Daley commented that no provisions have been made for money for this part of the project . He said he had talked to Supt . Dingman about it and they agreed that they might have to come back for new bonding , if necessary . Discussion followed on the floor. Resolution By Comm. Cleveland: Seconded by Comm. Banfield RESOLVED, That this Board adopts a resolution requesting the Common Council to provide additional funds in the all Creek Drainage Project in the amount of $ 70 ,000 for the purpose of installing a line from the Sewage Treatment Plant to Fall Creek to convey the sewage treatment effluent there . Discussion followed on the floor . A vote on the resolution resulted a, follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AN PARKS COMMITTEE : Repairs to the Southside Center Comm. Schickel reported that Buildi g's and Grounds Committee has met with architect Boehlecke and with planne Williams relative to the repairs to the Southside Center . There is appjoximately 542 , 000 in Community Develop- ment ';rant funds availahLe cot, use pn this project . The project has a rec:,rrc unride(I budget total ranging frpm $43 , 600 to j71 , 7Q0 . It was determined Se, P. is 149 eT that the Common Council has approved the project (Renovation of Southside Center) and does not need to approve the details . The details of the project have been prepared by architect Boehlecke and have been reviewed and approved by the Community Development Committee who have agreed that the 542 , 000 can be spent for this purpose . The highest priority of wort: to be accomplished is the repair of doors and hardware , both interior anc exterior , and repairs to the heating system. -solution Comm. Schickel : Seconded by Comm. Ewanicki SOLVED , That the department be authoriz-ed to employ the services of rchitect Robert Boehlecke to prepare details and working drawings for the repairs shown in his "Southside Community Center Report on Building investigation . " IT IS FURTHER RESOLVED, That the department be authorized to proceed with repairs to the doors and hardware and to the heating system and with other repairs and alterations recommended in the report to the extent that funds (Ore available . 0 Carried Unanimously !Jeport on Boehlecke Report Comm. Schickel reported that the Buildings and Grounds Committee will meet <X-ith representatives of the Southside Center to discuss the Boehlecke report . Qepairs to the 'kC building Comm. Schicke. .)orted that the committee discussed repairs to the GI_W building whic, ;-s a budget of $109 , 000 , not including furnishings . No monies are presently available for this project which has been budgeted in the ' Small Cities Grant . ' Approval of the grant is expected in January . _additional public phone in Cass Park Comm. Schickel reported that , responding to a request from Chief Herson , he Superintendent has arranged with the telephone company to place an dditional public phone in Cass Park. This one will be located on the restroom building in the south portion of the park. The city will be required to provide conduit on Route 89 . The rest of the cost of i-:stal- Iation will be at ,he expense of the phone company . Change Order C5 By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That change order 1105 of the contract with McGuire 6 Bennett for the construction of the Family Medicine Center which provides for additional fill in the west parking area , be approved in the amount of 5210 , making a total contract sum of $132 , 886 . Carried Unanimously Requisition r8 - McGuire � Bennett By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED , That final payment requisition r8 from McGuire � Bennett for construction services in connection with the Family Medicine Center, be approved in the amount of $1 , 074 . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously '' ids for fall street tree plantinc, o :m. Schickel reporte that bi s were received on Friday , September 22 , 1475 for the fall street tree planting list as folloi,s : 1 . Schictels Nul �,ery - $6 , 676 . 25 2 . Samuel Shemin - 52 , ;77 . 50 The Shemin bid was for items 2 , 3 and S . There are seven items on the complete specifications . 150 Resolution B Lamm. Schickel : Seconded by Comm. Banfield ;;!;SOLVED, That the contract for supp ying street trees in accordance w th the specifications of .august 28 , 1973 , be awarded to Schictels '; . sery for their bid of $6 , 676 . 25 . Carried UnanimousL,v Water u Sewer Division bills - Perip} eral Streets Project TV Comm. Schickel : Secori,. 2 by Comic Barr fie 1d RESOLVED , That bills dated September 13 from the Water u Sewer Division for work performed in connection wit the peripheral streets project , and amounting to a total of $1 , 206 . 4 , be approved. Carried Unanimously Final bill - McGuire u Bennett By Comm. Schickel : Seconded by Comm Banfield RESOLVED , That a final bill from ttcG ire � Bennett for construction services , in connection with the Stewart Avenu retaining wall , be approved in the amount of 5500 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPRCV %LENTS COKMITTEE : Audit By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED , That bills audited and approved by the Finance as listed on Abstract 18 of the General Fund accounts of the _ : t of Public Works , and on Abstract No . 17 of the Water and Sewer Division , be approved for payment . IT TS FU"'YNER RES01_`,ED , That tills receivable be approved and ordered rendereu!. Carried Unanimously 1979 Proposed Budget ,..ok Comm. Banfield reported that the 1919 proposed budget which the commis - sioners had received that day is a ompilation of the requests of the various division heads . It has bee presented to the Controller. It will "' now be reviewed by the Controller a d the `Mayor and presented as the Mayor ' s Executive Budget to the City Clerk nd the Common Council on November 1 . Many of the requests shown on this udget will need modification . Mr . Banfield suggested that board membe s review the budget to be sure that items of interest to them are adequ tely covered. He said that Supt . Dingman will be happy to explain items in t e budget or to arrange for a meeting of the Board as a bVhole to review t e budget if that appears desirable . PARKING , TRAFFIC AND TR_avSIT MNLMIT EE : Comm. Allan reported that the coin leparator used by the Transit Division has broken down and is not replacea le . The need for a coin separator is great because this work is done by single person and requires many extra hours of work if it must be done ma ually. Resolution By Comm. Allan : Seconded by Comm. anfield RESOLVED , That the Common Council b requested to provide $1 , 300 on Line 250 of account A5630 in the 1978 bu get for the purchase of a coin separator for the Transit Division. Carried Unanimously o= Transit Department Comm. Allan reported that all Board members and members of the Common Council have received a copy of a history of the Ithaca Transit System. NEW BUSINESS : Status Report - Cass Park Alderman Bordoni requested a status report of lighting at Cass Park and the layout of the fields . Mayor Conley reported that a letter was received k from the Finger Lakes Pars ComClLSsion who have asked the State for a "letter of no prejudice" so that the city might be allowed to proceed with the dasher boards and the lights earlier than next ; ear , if at all possible . The Commission will get back to t':e city someti ^-e in )ctober with an answer . 151 Sef�tc•, i s City Engineer Cox informed the Board that the ballfields have not been rearranged. Thee are exrnctly where they were built rears age . They aT( not as roomy as Some people would like them to be . His staff did measure them and determined that at least one would give the players a 300 feet dimension ; others would not . He talked to the Youth Bureau and they were aware of this and all of the fields are not going to be functioning as fields for the long ball hitter. The department optimized the amount of Z space that would be availa)le with the thought of direction of the lighting and ultimately proper fencing . Basically , 4 fields will be lighted- l hardball , 3 softball . Supt . Dingman reported on the status of the dasher boards for the skating rink . ADJOURNMENT : On a motion the meeting adjourned at 5 : 45 p . m. CD 0 Q Q Q Jos rh A. Rundle , City Clerk t war=. f/O nI ey , yo BOARD OF PUBLIC WORKS PROCEEDINGS September 27, 1978 10963 Cornell Univeris ty G2122 65.28 10964 Mr. Ronald Shaw F2144 406.64 10965 Village of Montour Falls F2378 608.16 10966 Mr. David Minks F2144 306.33 10966 Mr. David Minks G2122 306.34 10967 Village of Trumansburg F2378 8.43 10968 Mancini & Sons Inc. F2650 216.00 10969 V. Giordano Construction & Supply G2122 88.29 10970 Mr. 0. Weinsheimer F2144 1158.04 10971 City of Ithaca G2801 86.64 10971 City of Ithaca F2801 86.64 10972 City of Ithaca F2801 247.91 10973 City of Ithaca F2801 6883.95 10975 Donohue-Halverson Inc. G2122 13.00 10974 VOID 10976 Mr. Frank Orzino G2122 14.00 10977 Mr. Glenn Smith G2122 11.00 TOTAL $10,506.65 WATER 9922.10 SEWER 584.55 APPROVED BY FI COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 153 CITY OF ITHACA , NEW YORK Regular Meeting 4 : 00 P.M. October 11 , 1978 PRESENT : Commissioners (6) - Allan, Banfield, Cleveland, Ewanicki , Schickel , Shaw ABSENT : Mayor - Conley In the absence of Mayor Conley , Vice Chairman Ewanicki chaired the meeting. OTHERS PRESENT : Supt . of Public Works - Dingman Asst . to Supt . of Public Works - Dougherty City Engineer - Cox Alderman - Bordoni City Clerk - Rundle MINUTES : CO By Comm. Shaw: Seconded by Comm. Schickel ® RESOLVED, That the Minutes of the September 27 , 1978 meeting be approved as recorded by the City Clerk. Q Carried Unanimously Q PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : 4C:I: Pro osed revJ , ion of bulletin boards on the Commons Andrea Clara 616 Cayuga Heights Road, Ithaca Commons Coordinator , appeared beikie the Board to summarize the plans for the revision of the bulletin boards in the time and temperature structures on the Commons . In general , their plan proposes to remove the movable type section and replace it with a prefabricated bulletin board which will include rules and regulations of the Commons , coming events on the Commons , and other items of interest to Commons users . The plan is for Steven Karr of the Planning Department to fabricate and install the necessary bulletin boards for a total fee of $206 for labor and materials . The Common Council has indicated that this $ 206 should be charged against the Commons operating account . Ms . Clardy added that the need for a revision of the current removable type boards apparently has been felt for some time by the Commons Advisory Board who took the initiative in seeking a new design. Mr. Karr ' s design has been approved by the Commons Advisory Board and her understanding is that the Common Council also has approved it . Mr. Karr presented the proposed revision to the Board and answered their questions . Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Superintendent be authorized to enter into an agreement with Mr. Karr for the fabrication and installation of replacements for the movable type section of the bulletin boards in the time and temperature towers for a fee of $206 , chargeable against the Commons operating account . IT IS FURTHER RESOLVED, That the Superintendent be authorized to dispose of the existing movable type bulletin boards . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Appointment Supt . Dingman requested the approval of the Board for the following appointment : Resolution By Comm. Banfield : Seconded by Comm. Schickel RESOLVED, That Myron Thompson be appointed a Maintenance Man in the Construction and Maintenance Division at $ 3 . S6 per hour , effective October 15 , 1978 . Carried Unanimously 154 -2 - October 11 , 1978 WATER AND SANITARY SEWERS COMMItTE ewer Ines at 201 l oti Street Comm. S` w reportecT ttat at the Se tember 27 meeting Mrs . Dorothy Garner asked about sanitary and storm sewer lines on the property of Dr. Gums at 201 Cobb Street . Mrs . Garner s ys that she manages this property for Dr. Gums . Investigation shows that. a storm drain line in Cobb Street , including a manhole , are on the public right-of-way adjacent to the Gums property. We have no record of any storm or sanitary sewer on the Gums property. A letter will be sent to Mrs . Garner explaining this . Fall Creek Effluent Line Capital Project Comm. Shaw reported that at its re ular meeting on October 4 the Common Council appropriated $ 70 , 000 of surplus from the sewer fund to a capital project to be known as the "Fall Creek Effluent Line . " The Engineering Division is working on plans and specifications for this line . It is expected that the construction of the line will be by force account . Plans and specifications will be presented to the Board for approval before construction starts . Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That the Common Council be requested to transfer ` ) , 0�'0 from the Sewer Contingency Account to Capital Account H890-77 , r Sewer Lines , to cover a deficit in this account . Carried Unanimously Stearns and Wheler bills By Comm. Shaw: Seconded by Comm. Banfield RESOLVED , That the following bills of Stearns and Wheler for professional services in connection with the Waste Water Facilities Planning , be approved: Engineering Report through September 2S , 1978 $ 2 , 190 Laboratory Analysis through September 2S , 1978 1 , 000 Grant Administration through Sep ember 2S , 1978 150 Infiltration/inflow analysis (Ci y of Ithaca) thru 9/25/78 6 , 385 Infiltration/inflow analysis (Town of Ithaca) thru 9/25/78 3 , 000 Infiltration/inflow analysis (Town of Dryden) thru 9/25/78 600 Infiltration/inflow analysis (Cornell Univ. ) thru 9/2S/78 3 , 700 Carried Unanimously HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Peripheral Streets Project City Engineer Cox reported that th peripheral streets w—e reopened October 10 , 1978 . There are a few remaining items such as cleanup to be completed. It is anticipated t at planting may start next week. The street lighting is to be compl ted by the New York State Electric and Gas Corp. Mr. Cox said the pr ject was completed within the allotted time ; however , the final tally of zost of the project has not been received. Requisition #4 - Giordano Construction Company By Comm. Shaw: Seconded by Comm. leveland RESOLVED, That requisition #4 from Giordano Construction Company for services in connection with the peripheral streets project , be approved in the amount of $145 , 615 . 65 . Carried Unanimously ., Requisition #1 - Paul Mancini & So is By Comm. Shaw: Seconded by Comm. chickel RESOLVED, That requisition #1 from Paul Mancini & Sons for construction of the Green Street Wrap-around, Phase II , be approved in the amount of $6 , 903. Carried Unanimously Report on West Clinton Street Asst . Jack Dougherty reported that basically the reason for West Clinton Street being closed was the rebuilding of indams and putting a thin con- crete overlay on the bridge itself. The work has been completed and the approaches to the bridge will be paved in the next two days . However , the street will remain closed another week to give the concrete a chance to cure . - 3 October 11 , 1978 155 BRIDGES CREEKS AND STORhT DRAINAGE COMMITTEE : Bids or Construction of Fall Creek Sub--rainage System Comm. Cleveland reported that bids for the construction of the Fall Creek Sub-drainage System were received on October 6 . Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the contract for constructing Fall Creek Subdrainage System in accordance with plans and specifications prepared by Erdman & Anthony, and on which bids were received October 6 , 1978 , be awarded to Finger Lakes Construction Company for their low bid of $184 , 822 . 90 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Cascadilla Creek Comm. Cleveland expressed concern over the condition of Cascadilla Creek Wand asked Supt . Dingman if there were anything in the plans for work in Cascadilla Creek in the current year. Supt . Dingman said there are no T-Jpresent plans for remedial work. Comm. Cleveland commented that he Q understood that by a previous resolution that the creek was to be cleaned <on a yearly basis . Discussion followed on the floor. <PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Renovation project for out si e enter Comm. Schickel reported that acting on the direction of the Board of Public Works , the department has started work on the renovation project for the Southside Center. To date , the work on the boiler and heating system has been completed. The contract for architectural services has been entered into with Robert Boehlecke . Mr. Boehlecke is now working on the details and specifications for improvements to the interior and exterior doors . Clearing of Property - Mrs . Garner Comm. Schickel referred to the petition by Mrs . Dorothy Garner, at the September 27 , 1978 meeting of the Board, concerning the clearing of the lot at 201 Cobb Street . Comm. Schickel reported that in view of the fact that the police of clearing property has now changed, Mrs . Garner will be notified of the change . Letter from June Rodgers Alderman Bordoni called attention to a letter received from Mrs . June Rodgers regarding electrical problems in the Southside House . Mrs . Rodgers pointed out , in her letter , that without proper electrical service they will not be able to receive federal funds to carry on one of their day- care programs . Mr. Bordoni was informed that the department is working on the problem. FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Au it By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 19 of the General Fund accounts of the Department of Public Works , and on Abstract No . 18 of the hater and Sewer Division be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TILANSIT COMMITTEE : Change Or er #1 and Requisition 4 final) from V. Giordano Construction Co . By Comm. Allan : Seconded by Comm. Shaw RESOLVED , That change order # 1 in the contract of V. Giordano Construction Company for the construction of downtown bus shelters which provides for the installation of a transformer and additional excavation and backfill and the elimination of a splash block , he approved in the net amount of $ 274 . 36 . 156 4 - October 11 , 1 -S BE IT FURTHER RESOLVED , That requisition #4 (final) from V. Giordano Construction Company for the constriction of the three downtown bus shelters , be approved in the amount of $2 , 374 . 36 . Carried Unanimously Ithaca Transit System Report of 0 e ations By Comm. Allan : Seconded by Comm. an ield RESOLVED, That the Ithaca Transit S stem Report of Operations July- September 1978 be accepted by the B ard. Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously NEW BUSINESS : Requests from IACC Day Care Center and Southside Center Comm. Schickel informed the Board e ha receive a letter from the IACC Day Care Center , located in the basement of the Presbyterian Church , 100 block of East Court Street , with playground across the street , in which they request that something be don to improve signage warning people that there are children crossing ir that block. Comm. Schickel also received a request from the Southside Center for better signage warning people that children are playing in that area. Resolution By Comm. Schickel : Seconded by Co m. Allan RESOLVED , That the requests from t e IACC Day Care Center and Southside Center for better signage be refer ed to the Parking , Traffic and Transit Committee . Carried Unanimously Petition from residents of Spencer Road Comm. Schickel requested information concerning the peti n from resider of Spencer Road which was presente to the Common Counc its October 1978 meeting . Alderman Bordoni ex lained to the Board ,tiilac appeared to cause the residents of Spencer Roa concern - a substantial increase in vehicular traffic on Spencer Road, and the removal of vegetation from resident ' s property to make way fo electrical lines , and misrepresentation of persons seeking the easement fr m the property owners , City Engineer Cox commented that he believes the issue of the removal of vegetation was raised because of a misunderstandi g of a new owner on Spencer Road concerning the easement . Resolution By Comm. Allan: Seconded by Comm. Shaw RESOLVED , That the matter of the ' installation and operation of a traffic light at the corner of Elmira Road and Spencer Road - thereby promoting a substantial increase in vehicular traffic on Spencer Road' be referred to the Parking, Traffic and Transit Committee for exploration. Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 4 : 50 p .m. �t . os ph A. Rundle , City Clerk Edward n ey, M or BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 11, 1978 1175 D. & T. Franzese Bros. , Inc. A1710 $ 467.13 1176 John M. Park A1710 574.31 1177 Donna K. Elliott A1710 407.41 1178 City of Ithaca-Water & Sewer Dept. A2801 566.03 1179 VOID 1180 City of Ithaca-Capital Fund A2801 540.08 1181 University Sand and Gravel, Inc. A1710 617.10 $3,172.06 APPROV D BYt,J NANCE COMMITTEE 157 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. October 25 , 1978 PRESENT: Commissioners (4) - Allan, Banfield, Cleveland, Schickel ABSENT: Mayor - Conley Commissioners (2) - Shaw, Ewanicki OTHERS PRESENT: Supt. of Public Works - Dingman Asst. to Supt . of Public Works - Dougherty Asst . Supt . of Public Works - Hannan City Engineer - Cox o Deputy City Clerk - Paolongeli Q In the absence of Mayor Conley, Comm. Schickel chaired the Q meeting. a MINUTES : By Comm. Allan: Seconded by Comm. Banfield RESOLVED, That the Minutes of the October 11, 1978 meeting be approved as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Request for City to Lease Land to Johnson Boat Yard Tom Cleveland, representing Johnson Boat Yard, appeared at the meeting requesting the leasing from the City by Johnson Boat Yard of some property adjacent to the Boat Yard property on the east side of the canal and runs along the City Golf Course. Mr . Cleveland requested 800 feet of shore line in order to put in some docks or at least some wall , primarily to have more dock- ing space for boats . Mr . Cleveland mentioned that a similar request was made in 1972 and all the necessary approvals were obtained by Johnson Boat Yard at that time, but the project was abandoned because Environmental Flood Control stipulated that they have floating docks , which Johnson Boat Yard did not want to do. Later, the State Marina opened up and provided for the demand for storage space by boaters . At this time, however , storage is at a premium and the Boat Yard would like to have additional space for boats . Also, they are having some problems in Cascadilla Creek with the depth of water and need more space in deep water. Mr. Cleveland passed around some pictures which he had showing what the area looks like now and what the Boat Yard would do to the area to improve it . He believes the plan would make the area along the Golf Course look nice and really clean it up . At the same time, it would be advantageous to the Boat Yard because of the additional space it would have. Mr . Cleveland guesses that it will cost the Boat Yard a minimum of $5 , 000 to $6 , 000 to put the necessary wall in. In order to get its money back it would require a long term lease, at least for 10 years , or much longer if they can get it . Mr. Cleveland mentioned that if their request is approved that somewhere in the future they would look at getting docks . Be also said that while it would be nice to have the use of the roadway, he is not asking for permission to use the roadway at this time . i 158 _2_ Discussion followed on the floor . Mr . Cleveland stated that if the Boat Yard' s request is granted that he would like to have an answer at least by December because the necessary work would have to be done while the water level is low. Resolution By Comm. Allan: Seconded by Comm. Banfield RESOLVED, that the request of Tom Cleveland, representing Johnson Boat Yard, for leasing of 800 feet of land owned by the City and adjacent to the Boat Yard property, be referred to Buildings and Grounds Committee . Carried Unanimously STAFF REPORTS : Deep Sha t Project Supt . Dingman reported that the official ground breaking for the "deep shaft" project will be held on October 26 , 1978 , at the Third Street location of the sewage treatment plant. The formal contract has yet to be signed. The workers are on the site on a hold-harmless basis . Improvements Supt . Dingman reported that the Department has completed the work on the Fifth Street repairs and Hancock Street has now been curbed and paved so that it can be maintained as a City street. The West Clinton Street bridge over the flood relief channel has been rebuilt . One approach to the bridge has been graded and is now in first class condition. Work has begun on the Fall Creek underdrain project. The Depart- ment also has a bulldozer in Fall Creek between Cayuga Street and Lake Avenue and has improved the creek. There are still tree snagging and brush in that area to be removed. Personnel In eeping with the department ' s policy of reducing the number of employees in the Water and Sewer Division by transfer or retire- ment, two truck drivers have been transferred from the Water and Sewer Division to existing openings in the Construction and Maintenance Division. This reduces the total number of employees in the department . Appointment Supt . Dingman requested the approval of the Board for the follow- ing appointment : Resolution By Comm. Cleveland: Se n e pGomm. Allan RESOLVED, That Donald e a dented a Laborer in the Con- struction and Maintenance Division at $3 . 29 per hour, effective October 29 , 1978 . Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE : Nates Floral Estates - Water Leak A leak in one of the privately owned water mains of Nates Floral Estates on or about the Labor Day weekend resulted in an unusually high water bill for that service . Gary P . Carlson, president of Nates Floral Estates , has asked that the sewer bill be reduced to the normal amount and for consideration of a reduction of the water portion'lof the bill . Assistant Super- intendent Hannan has reviewed 'the bill and compared it with previous billings . He recommends that the sewer portion of the bill be reduced to the normal amount . 159 -3- Resolution By Comm. Allan: Seconded by Comm. Banfield RESOLVED, that the sewer portion of the Water and Sewer bill to Nates Floral Estates for the quarter ending October 1 , 1978 , be reduced by $500 . 88 to $462 . 70 . Carried Unanimously Bids Comm. Allan reported that bids were received on October 23 , 1978 , for ductile iron water pipe for use in connection with the proposed effluent line to Fall Creek. The bids are as follows : - Clow Corporation, bidding on 2 , 200 feet of 16 inch pipe - $15 . 89 per ft . - U . S. Pipe and Foundry Company, bidding on the same - $14. 60 per ft . 0 - Amsted Industries (Griffin Pipe Products) bidding on the same - $14. 38 per ft . a Q Resolution Q By Comm. Allan: Seconded by Comm. Banfield RESOLVED, that the contract for supplying 2 , 200 feet of 16 inch ductile cast iron pipe in accordance with the specifica- tions of October 19 , 1978 , be awarded to Amsted Industries for their low bid of $14. 38 per foot . Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE : Requisition #5 - Modjeski and Masters By Comm. Cleveland: Seconde y Comm. Allan RESOLVED , that requisition #5 from Modjeski and Masters for the design of the Albany Street Bridge , be approved in the amount of $3 , 462 . 78 . Carried Unanimously B. K. Hough Billing By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, that the bill from B. K. Hough for consulting services in connection with the Fall Creek under drain project , be approved in the amount of $1 , 900 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Benches in Tompkins Park Comm. Ban ie d reported that Cy Ortin has generously donated two benches to be installed in Tompkins Park in the area where people wait their turn to be tested for motor vehicle licenses . The benches will also be useful for older citizens who walk between the north end and the central business district . The department will set the benches in concrete pads . Resolution By Comm. Banfield: Seconded by Comm. Cleveland RESOLVED, that the City Clerk be directed to address a letter to Mr . Ortin expressing thanks on the part of the Board of Public Works and the City of Ithaca for his generosity in donating these benches . Carried Unanimously 160 -4- FINANCE , ACCOUNTS AND CAPITAL I ROVEMENTS COMMITTEE : Au it By Comm. Banfield: Seconded b Comm. Allan RESOLVED , that bills audited and approved by the Finance Committee as listed on Abstract No . 20 of the General Fund accounts of the Department of Public Works , an on Abstract No . 19 of the Water and Sewer Division, be approve for payment . IT IS FURTHER RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously Transfer of Funds By Comm. Ban field: Seconded b Comm. Allan RESOLVED , that the following t ansfer of funds of the Water and Sewer Division be approved so that monies will be available to complete work that has begu : From Acct . G391-52 , est Hill Development - Sewer - $' , 000 To Acct . G391-77 , Other Sewer Lines Carried Unanimously ADJOURNMENT: On a motion the meeting adjour I ed at 4: 32 P .M. �Ilos&ph A. Run- e , City Cler ward J, on ey, ayor Board of Public Works Proceedings ACCOUNTS RECEIVABLE OCTOBER 25, 1978 10978 Warren Telfair F2144 13.39 10979 Eden Slegr F2144 15.00 10980 John D. McLean G2122 29.60 10981 Sidney and Doris Giles F2144 188.25 10982 Hull Htg. & Plg. F2650 4.40 10983 Town of Newfield F2378 24.00 10984 City of Ithaca F8310-6-309 866.16 10984 City of Ithaca F8110-6-309 866.16 10985 City of Ithaca F8310-6-309 113.26 10985 City of Ithaca 68110-6-309 113.26 10986 City of Ithaca F8310-6-309 4.14 10986 City of Ithaca G8110-6-309 4.13 10987 City of Ithaca F8310-6-309 19.73 10987 City of Ithaca G8110-6-309 19.73 10988 City of Ithaca F8310-6-309 101.82 10988 City of Ithaca 68110-6-309 101.83 10989 City of Ithaca F8310-6-309 17.78 10989 City of Ithaca G8110-6-309 17.78 10,90 Block 99, Inc. G2122 16.32 10991 Jennifer Tiffany G2122 15.71 10992 Paul Warren G2122 16.32 10993 John Boronkay G2122 24.78 10994 Thomas Jackson G2122 13.32 10995 Ithaca College G2122 54.96 10996 John L. Smith F2144 125.73 10997 Ernest Warren F2144 125.73 10998 Paul Mancini & Son F2144 39.96 10999 Collins & Walton F2144 57.67 11000 Village of Trumansburg F2378 33.88 11001 Morse Chain Co. G2120 175.00 11002 Dryden Sewer Dist. # 2 G2374 212.36 11003 Town of Ithaca G2374 75.42 11004 Donohue-Halverson G2122 17.00 11005 Hull Htg. & Plg, Inc. G2122 15.00 11006 Glen Smith G2122 74.00 11007 City of Ithaca F8310-6-309 778.04 11007 City of Ithaca G8110-6-309 778.03 11008 City of Ithaca F8310-6-309 85.64 11008 City of Ithaca G8110-6-309 85.65 11009 City of Ithaca F8310-6-309 47.88 11009 City of Ithaca 68110-6-309 47.88 11010 City of Ithaca F8310-6-309 9.32 11010 City of Ithaca G8110-6-309 9.32 11011 City of Ithaca F8310-6-309 7.82 11011 City of Ithaca 68110-6-309 7.81 11012 City of Ithaca F8310-6-309 11.95 11012 City of Ithaca 68110-6-309 11.96 TOTAL 5494.88 I APPRO D BY�FI CE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 161 CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. November 8 , 1978 PRESENT : Mayor - Conley Commissioners (6) - Allan , Banfield, Cleveland, Ewanicki , Schickel , Shaw OTHERS PRESENT: Deputy Clerk - Paolangeli Asst . Supt . of Public Works - Hannan Asst . to Supt. of Public Works - Dougherty City Engineer - Cox Supt. of Public Works - Dingman City Attorney - Shapiro MINUTES: By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the Minutes of the October 2S , 1978 meeting be approved as recorded by the City Clerk. (o Carried Unanimously O PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Jan C. Rogowicz , P. O. Box 51 , Slaterville Springs , N.Y. 14881 , read 'Ct the following letter to the Board: a Q "Mr. Robert 0. Dingman, Superintendent Department of Public Works City Hall Ithaca, New York 14850 Dear Mr. Dingman: On behalf of the Officers , Directors , and Members of the Cascadilla Boat Club, I ask you and the Board of Public Works for continued permission to use the North Bay of the Old Cascadilla Boathouse in Stewart Park for our small boat programs in 1979 . Your support in 1978 enabled us to initiate both competitive and recrea- tional rowing programs which we would like to continue and expand in 1979 . Through the Cascadilla Boat Club , Ithaca High School students learned how to row and gave their school and our community a new group of participation sports. "Vacationing" collegians gave our rowing program a big boost through very active participation. We can all take pride in the accomplishments of the young people who represented our city in the Empire State Games in Syracuse this summer. Twenty-seven CBC members went to the games . They came home with twenty- five Gold, Silver or Bronze medals . "The Empire State Games" provided an exciting competitive situation making the summers hard work worthwhile . Some of the young people are here today to thank you for helping to make our program possible and to show you some of the "hardware" they won in Syracuse . In 1979 : We plan to improve our facilities with a new floating dock. Competitive canoeists will begin a training program in olympic type flat water canoeing and kayaking which hopefully will lead to additional participation in the Empire State Games . More recreational participation will be encouraged for oarsmen and paddlers of all ages . The sixty inaugural members of the Cascadilla Boat Club thank you for the invaluable support provided through the use of the Old Boathouse . Sincerely , Jan C. Rogowicz %'ice-President 162 - ' November 8 , 1978 Resolution ry Comm. Schickel : Seconded by Co m. Banfield RESOLVED , the letter from Mr . Rogo ,icz be referred to the Public Buildings , Public Grounds and Parks Committee for recommendation. Carried Unanimously Personnel Appointment - James D. Bower Supt . Dingman requested approval of provisional appointment of James D. Bower as a Sewage Treatment Plant Operator in the Water and Sewer Division at an annual salary of $9 , 792 , effective November 1 , 1978. Resolution By Comm. Shaw: Seconded by Comm. wanicki RESOLVED , That the Board approve t e provisional appointment of James D. Bower as a Sewage Treatment Pla t Operator in the Water and Sewer Division at an annual salary of $9 , 792 , effective November 1 , 19789, and that the Civil Service Commission he requested to request an examination for same . Carried Unanimously Appointment - Cort Deeley Supt . Dingman requested approval o the appointment of Cort Deeley as Truck Driver in the Construction and Maintenance Division at $4 . 14 per hour , effective October 30 , 1978 . Resolution By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED, That the Board approve the appointment of Cort Deeley as Truck Driver in the Construction and Maintenance Division at $4 . 14 per hour, effective October 30 , 1978 . Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE : Bids for Chemical Requirements By Comm. Ewanicki : Seconded by Comm. Cleveland RESOLVED, That the Superintendent he authorized to receive oids for chemical requirements for water and sewage treatment for the year 1979 . Carried Unanimously Bids for Water Pipe Fittings and Valves By Comm. Ewanicki : Seconded by Comm. Shaw RESOLVED, That the Superintendent be authorized to receive bids for water pipe fittings and valves in connection with the Fall Creek effl, �nt line . Carried Unanimou_ l_y Increase of Grant for Deep Shaft Project Comm. Ewanicki reported that the department has been notified by Congressman McHugh and by Frederick L . Meadows , Chief of the Grants Operation Branch of the USEPA, that the total grant in connection with the Deep Shaft Project has been increased to $500 , 000. This was the original amount requested and represents federal participation of 640 of the total project costs . The project period has been extended as reqeusted to March 20 , 1981 . Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Superintendent be authorized to accept the increase of . $150 ,000 additional funds for the Deep Shaft Project. Carried Unanimously Transfer of Funds By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the following transfer of funds in the accounts of the Water and Sewer Division in order to provide monies to complete work necessitated by the February flood, be approved: From: Acct . F8340- 3, Maint. of Valves & Hydrants , Line 101 , Personal Svcs . To: Acct . F8340-1 , Water-General Maint. , Line 101 , Personal Svcs . $5 ,000 Carried Unanimously -�� November 8, 1 � HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Payment A Iication - V. Giordano Construction Co. By Comm. Shaw: Seconded by Comm. Ewanic z RESOLVED, That payment application #5 from V. Giordano Construction Co. for construction services in connection with peripheral streets be approved in the amount of $ 701486 . Carried Unanimously BRIDGES CREEKS AND STORM DRAINAGE COMMITTEE: Comm. Cleveland reported that he had received information via telephone that the State will be taking soundings on Cayuga Inlet and area the following day. Resolution By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED, That Supt. Dingman be directed to write to the N.Y. S. Department of Transportation expressing concern and informing them that if they do dredge out the south end of the lake that they pursue the matter in Fall oo Creek and Cascadilla Creek in the matter of flood control and small craft . ® Carried Unanimously T"JPUBLIC BUILDINGS PUBLIC GROUNDS AND PARKS COMMITTEE: Q Request rom U. S. Power Squadron Q Comm. Schickel referred to the ollowing letter which was received in the Q Office of the Superintendent : "21 October �8 Mr. Robert 0. Dingman Supt. of Public Works City Hall Ithaca, New York 14850 Dear Mr. Dingman, District 6 United States Power Squadrons is planning to hold our 1979 District 6 Rendezvous at Allan H. Treman State Marina Park July 24- 26 , 1979 and hereby requests permission to erect a large Army Tent on the property immediately adjacent to the marina facilities . If you have any questions pertaining to this matter please do not hesitate to ask. Sincerely, D/Lt. Fredrick I . Page Chairman International Cruise and Rendezvous cc : District 6 Bridge Officers. D/Lt Page D/Lt Clarke Lt/C. W. Belles" Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the U. S. Power Squadron , District #6 , be authorized to erect a tent on the property of the City of Ithaca which is a portion of Cass Park immediately adjacent to the Allan Treman State Marina , subject to rules and regulations as the Superintendent may establish (July 24- 26 , 1979) . Carried Unanimously Lease of City Land to Johnson ' s Boat Yard By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That Pierce and Cleveland , Inc . , DBA Johnson ' s Boat Yard, be granted a revocable permit to use 400 feet of city frontage on Cayuga Inlet adjacent to the Newman Municipal Golf Course on the following terms and conditions : 164 - 4- November 8 , 1978 1 . This permit is for a period of one year. 2 . The Permittee will obtain all ecessary permissions from Federal , State or local authorities having jurisdiction. 3. The Permittee may construct an maintain docks for the mooring of boats and for no other purpose . 4. The Permittee will maintain th area between the present pavement of Pier Road and docks as mowed g ass . S. No motor vehicles will be perm tted in the area. 6 . No access over Pier Road will e permitted. 7. The Permittee will agree to in emnify and save the city harmless from all actions to recover da ages resulting from his operations . 8. The annual fee will be $600 pa able in advance . 9. The premises covered by this p rmit are that portion of the land of the City of Ithaca bounded wes erly by Cayuga Inlet , easterly by the paved portion of old Pier Road and extending 400 feet northerly from land of the Permittee . 10 . The Permittee , at his sole cos and expense shall have the right to construct and maintain a concr to retaining wall and wooden docks , and may make such installation in connection for water, electricity and other utilities as are nec ssary and appropriate in connection with his business . Upon expir tion of this permit , such retaining wall and other improvements sh 11 revert to the ownership of the city. 11. The Permittee shall furnish a ertificate of insurance showing that he has adequate coverage to pr tect the city and himsel * against publ liability and property damage . 12. The Permittee may not assign , ransfer or sublet this permit . Discussion followed on the floor. Carried (Comm. Cleveland abstained from vo ing. ) Status Re ort on Cass Park Ballfield Lighting Comm. Schickel. reported that the Common Council , having receive( a letter of no prejudice from the Bureau of Outdoor Recreation , has directed that the Board of Public Works proceed ith the construction of the lighting for Cass Park ballfields . Because construction drawings are not complete , and because funds available for the project are limited to $2 , 500 capital project money and $10 , 000 of donati ns from the Slowball Association, it is not practical to do any physical construction this fall . It has been proposed that the Slowball Association purchase and donate to the city electrical equipment, including cabl conduit and miscellaneous hardware , to the full extent of its donations . Bill from Paul Mancini and Sons By Comm. Schickel : Seconded by Comn. Allan RESOLVED , That a bill from Paul Man ini and Sons for the installation of leveling course in the parking lot t the Family Medicine Center, be approved in the amount of $900 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPRO EMENTS COMMITTEE : Audit Ty-Comm. Banfield: Seconded by Co Schickel RESOLVED, That bills audited and ap roved by the Finance Committee as listed on Abstract No . 21 of the Ge eral Fund accounts of the Department of Public Works , and on Abstract No 20 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED, That bills eceivable be approved and ordered rendered. Carried Unanimously = November 8 , 1978 165 Bill of S anier Associates By Comm. Ban iel : Seconded by Comm. Schickel RESOLVED, That an invoice of Donald Spanier Associates for consulting services in connection with the Productivity Improvement contract through October 15 , 19789 be approved in the amount of $6 , 375 . Carried Unanimously Bill of Donahue $ Halverson By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED, That the invoice from Donahue & Halverson for repairing the boiler at Southside Community Center, in the amount of $ 719 . 24 , be approved and referred to the Urban Renewal Agency to be paid by Community Development funds . Carried Unanimously PARKING TRAFFIC $ TRANSIT COMMITTEE: pencer Road Traffic Complaint Comm. Allan reported that a complaint by Spencer Road residents heard by the Common Council on October 4 , 1978 and by the Board of Public Works on CO October 11 , 1978 and referred to this committee , will be handled as follows : ® The Traffic Engineer will make a new traffic count to see if the NH allegation of greater traffic on Spencer Road is justified. He will also check the operation of the traffic signals on Elmira Q Road to make sure that they are operating as designed. A possible Q solution to the problem of excessive traffic on Spencer Road could be the erection of a 'no turn on red' sign northbound on Elmira Road at Spencer Road. Si na e at Southside Center Comm. Allan reported that a request presented to the Board on October 11 , 1978 and assigned to this committee , suggested the need for better signage to warn people of children playing in the area of the Southside Center at South Plain Street and Cleveland Avenue . Investigation indicates that adequate signage already exists . Playground warning signs were erected on South Plain Street in May of 1977 in response to a request from Arthur Wilkins , and a similar sign was erected on Cleveland Avenue on March 31 , 1978, at the --equest of Mayor Conley and others . Request fro; V Care Center for Additional Signage in the 100 Block of East Court S . et Comm. Allan reported that a request on October 11 , 1978 from the IACC Day Care Center that the 100 block of East Court Street be made a school zone ; that the intersection of East Court and North Cayuga Streets be clearly marked at all times ; that the traffic signal cycle be lengthened to allow a group of 75 children to cross safely; and that a loading zone be estab- lished adjacent to the church at the Day Care Center entrance , was referred to this committee. A school zone may not legally be established and en- forced in this area since no public school exists . The Traffic Engineer will provide advance warning signs to indicate the presence of children in the area. It is not possible to lengthen the cycle of the signal at Court and Cayuga because this signal is part of the synchronized system. The Traffic Engineer has suggested that the school change its method of taking the children across the street so that the groups fit the time available on the present signal operation. The Traffic Engineer will consider the possibility of erecting a 'no turn on red' sign for westbound traffic on East Court Street as they approach North Cayuga Street . The pedestrian crossing has been marked. The high demand for parking in the area of the 100 block of East Court Street does not permit the creation of an additional loading zone space . A large amount of loading zone space does exist on North Cayuga Street directly in front of the Presbyterian Church . Request for Designation of Space for Handicapped and Request for Appropria- tion Comm. Allan reported that responding to a request by the Common Council on August 9 , 1978 , the Traffic Engineer recommends that two spaces be set aside on the ground floor of the Seneca Garage for cars carrying handicapped persons . i 166 -6- November S . 1978 Resolution By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED , That a ramp be built from the ground floor of Seneca Garage to the sidewalk on East Seneca Street , and that a handicapped ramp be built into the curb at the northeast corner of East Seneca and North Tioga Streets . *See Below. Final Payment Request of I .J. Construction Company By Comm. Allan : Seconded y Comm. Cleveland RESOLVED, That the first and final payment request of I .J. Construction Company for construction services in connection with the erection of 14 bus shelters , be approved in the am unt of $16 , 350 . Discussion followed on the floor. Amended Resolution By Comm. Allan: Seconded by Comm, leveland RESOLVED, That the first and final Dayment request of I .J. Construction Company for construction services la connection with the erection of 14 bus shelters be withheld in the amo nt of $16 , 350 , and the Finance Committee be given power to investi ate and act to pay this bill after the result of whatever investigation the department is going to make as far as establishing what the problems are . OLD BUSINESS: Green Street Parking Ramp Comm. Ban field requested a status report in respect to repairs to be made to the Green Street Parking Ramp , and whose responsibility it is . City Attorney Shapiro explained that the greatest portion of the repairs is a result of the city not having iad the upper floors sealed at the start . City Engineer Cox disagreed with City Attorney Shapiro . He said that when he was consulted at the eleventh hour and inspected the building he made a list of the defects which were the same defects as st now. He also commented a small amount of money was withheld for t of the seal and joint repairs that were pointed out in his inspection _ 3port . Supt. Dingman commented that it would be difficult to determine whether the needed repairs are due to faulty workmanship or faulty design. City Attorney Shapiro said, at the time of closing, enough money was held back to do the repairs if the contractor did not do them, but he doesn't know what happened- -why the money was not used to make the repairs . He said he was under the impression the matter had been rectified. City Engineer Cox commented that we are talking about a small amount of money that was withheld- -less than $1 ,000 , probably about $700 . Comm. Ewanicki suggested, and Mayor Conley agreed, that a letter should be sent by the City Attorney informing the contractor of the city's decision and what they are doing. Supt . Dingman reported that the coa ing of the upper floor was not funded; the repairs were , and design work has been started. It appears that the panel at the head of the stairs will have to be replaced before winter. It is unlikely that the remaining w rk can be done before the end of the year. Fall Creek Subdraina e System Comm. Banfl—eTT--a-'sled for a progress report on the Fall Creek Subdrainage system. City Engineer Cox reported that construction work by Finger Lakes Construction is progressing- -the co tractor is essentially through laying pipe on one line and is very well along with the laying of pipe of the A lines . The time-consuming part of he project will be the delivery of the pump station and pump equipment whi h is on order now. At present there is no reason to believe that it will n t be done by the January 13 deadline . *IT IS FURTHER RESOLVED, That the C mmon Council provide $ 3,000 in its 1979 budget to provide for the construct on of a ramp in the Seneca Garage and at the northeast corner of East Sen ca and 'North Tioga Streets . Carried Unanimously -7- November 8 , 1978167 The Water and Sewer Division has placed order for the pipe for the effluent line. Bids will be taken on fittings very soon. Permit requirements have not been entirely completed. ADJOURNMENT : On a motion the meeting adjourned at 5 : 13 p.m. Co Callista Paolengeli , D . City Clerc 'waar dJfjtnley, ayor O Q Q Q BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE NOVEMBER 8, 1978 11013 Block 99 Partnership G2122 55.71 11014 Ronald Alexander G2122 16.32 11015 Thomas Jackson G2122 16.32 11016 Baxter Hathaway G2122 29.64 11017 Esther Martin F2144 15.00 11018 Mary Watt F2144 15.00 11019 Marguarite Cook F2144 173.81 11019 Marguarite Cook G2122 173.82 11020 Reeder Gates G2122 718.60 11021 Van Ostrand F2142 4.00 11022 Stever Brother, Inc. F2650 38.23 11023 Town of Newfield F2378 27.60 11024 0. Weinsheimer F2144 260.44 11025 City of Ithaca F2801 897.60 11026 City of Ithaca F2801 1,367.09 11026 City of Ithaca G2801 1,367.10 11027 Cornell University G2120 29,048.12 i TOT&L 34,224.40 APPR VED BYJ NANCE COMMITTEE 1182 Charles Leven A1710 297.00 1183 City of Ithaca-Water Fund A2801 319.71 1184 City of Ithaca-Capital Construction Fund A2801 2,964.26 TOTAL 3,580.97 BOARD OF PUBLIC WORKS PROCEEDINGS 169 CITY OF I THACA , NEW YORK Regular Meeting 4 : 00 P.M. November 22 , 1978 PRESENT : Mayor - Conley Commissioners (4) - Banfield, Cleveland, Schickel , Shaw ABSENT : Commissioners (2) - Allan , Ewanicki OTHERS PRESENT : City Attorney - Shapiro Asst . to Supt. of Public Works - Dougherty Asst . Supt. of Public Works - Hannan Supt. of Public Works - Dingman Traffic Engineer - Gombas Alderman - Slattery City Clerk - Rundle co Director of GIAC - Byron O Principal Central School - Dan Lee T"1 MINUTES : < By Comm. Banfield: Seconded by Comm. Schickel Q RESOLVED, That the Minutes of the November 8 , 1978 meeting be approved Q as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL _R OF BUSINESS : Appeal i . , tra is signal and traffic guard Alderman Slattery addressed the Board regarding the need for a traffic signal or 4-way stop at W. Court and N. Geneva Streets , and a traffic guard at W. Court and N. Albany Streets . He commented that there has been an increase in the amount of traffic on Court Street and an increase in the number of children using the GIAC facility in addition to changes in the traffic patterns ; consequently a number of people are now using Court Street as a main thoroughfare to get to Meadow Street and vice versa. There is a 4-way stop at the one intersection , but more often than not the cars slow up for the sign and pass right on through it . Small children crossing the street are narrowly being missed. Dan Lee , Principal of Central School , appealed to the Board for a minimum of a crossing guard at the corner of W. Court and N. Albany Streets before and after school . He said the Police Department had done a traffic count there about two months previously. Dennis Byron , Director 'of the Greater Ithaca Activities Center, addressed the Board, saying that he had written a letter to the Board two or three years before concerning the problem, but had received no response . He said a device is needed which will insure that cars will come to a com- plete stop at the corner of W. Court and N. Albany Street . Frank Gombas , traffic engineer , addressed the Board, reporting that he had conducted a study in 1975 of the activities at the GIAC and the school and they were not sufficient to warrant a signal . He discovered there were other problems to be dealt with first- -visibility , signing , replacement of stop signs , additional emphasis on crosswalks . On that basis they dealt with the requirements at that corner. Since that time things have changed and he feels that additional consideration should be given the intersection in view of the additional activity there . He said he feels a study could be obtained in relativelv short time . Mayor Conley asked him to coordinate a study of the intersection with Officer Norman of the Traffic Division and to get a report back to the Board as soon as possible , by the first of the year , if possible . Resolution B_v l`o]nm. Banfield : Seconded by Comm. Schickel RI-S(_)LVED, That this app�,al be referred to the Parking and Traffic Committee to give the Traffic Engineer an opportunity to study the tiitua t ion and concur with reprcc-�,-nt at i �-es from GLAC , the <chool district :and the aldermen of the nei4;hl,oihood , and make a recon'mendation to the Board of PiTbllc 1'W'orl s at its llL'!!I',)('r �' � , lu S )11('etlTlg (x.31 1 I :' � i�T1.11111li1�lISI �' 170 Novei.,ber IQ 'S STAFF REPORTS : T_hank�,�i_v_ing Dav Schedule Supt . Dingman reported that the Department of Public Works will be open for business on Frida,,- , November 24 , 1978 ; refuse collection will be 1 day late . Fall Creek Sewage Effluent Line Supt . Dingman reported that the permit situation seems to be clearing up , and the department expects to start some construction on that line ,_, within the matter of a number of weeks , WATER AND SANITARY SEWERS COMMITTEE : Bi—j----- -0— Water Pipe Valves and Fittings Comm. Shaw reporter that b1Cf- were received on November 13 � 1978 for Water Pipe Valves and Fittings to be used in connection with the construction of the Fall Creek sewage effluent line , as follows : Robert D . Spence , Inc . bidding on 10 items of fittings $ 7 , 374 . 10 Blair Supply Corp . bidding on 10 items of fittings , 8., 837 , 00 and on 4 items of valves . . , . . . . . . . , . . 70848 . 00 Russell Pipe & Foundry Co . bidding on 10 items offi'tti-ngs 87617 . 70 Jones Water Supply , Inc . bidding on 10 items of fittings 8 , 836 . 70 U. S . Pipe & Foundry Co . bidding on 10 items of fittings. 11 , 251 . 21 LeValley McLeod bidding on 10 items of fittings , . . . . . . 8 , 796 . 28 and on 4 items of valves . . . . . . . . . . . . . . . 8 , 334 . 17 Haverstick Co . bidding on 10 items of fittings , . . . . . . . 8 , 909 . 00 and on 2 items of valves . . . . . . . . . . . . . . . 2 , 587 . 00 Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That the contract for supplying items of fittings for the Fall Creek sewage effluent line in accordance with the specifications of October 31 , 1978 , be awarded to Robert D. Spence , Inc. for his low bid of $ 7 , 374 . 10 . Carried U "imously Resolution By Comm. Shaw: Seconded by Comp . Cleveland RESOLVED , That the contract for supplying 4 items of valves for the Fall Creek sewage effluent line in accordance with the specifications of October 31 , 1978 , be awarded to Blair Supply Corp . for their low bid of $ 7 , 848 . 00 . Carried Unanimously Expungement of Bill By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That the Water Department bill #10970 to Mr. Oliver Weinsheimer be expunged in the amount of $1 158 . 04. Two corrected bills covering a portion of these charges have b en issued. Discussion followed on the floo . A vote on the resolution result .d as follows : Carried Unanimously Contract for supplying Chemical Requirements By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That the contract for supplying the annual Chemical Require- ments for water and sewage treatment in accordance with the specifica- tions of November 6 , 1978 , be awarded as follows : Hydrated Lime to Warner Company . . . . . . . . . . . $63. 85 per ton Ferric Chloride to Ashland Chemical Company . . . . . 8 . 10 per cwt . Primary Coagulant to American Cyanamid Company. . . . 8 . 05 per lb . Coagulant Aid to American Cyanamid Company. . . . . . 55 . 96 per lb . Filter Aid to O' Brien Industrie . . . . . . . . . . . 89 . 50 per lb . Potassium Permanganate to Scobe 1 Chemical Company. 96 . 50 per cwt . Liquid Chlorine to Nyclor , Inc . . . . . . . . . . . . 10 . 89 per cwt . Carried Unanimously re �l 3- November 22 , 1976 Request for Authorization of Common Council By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That the Common Council be requested to authorize the Super- intendent to execute research and construction contracts and to execute , on behalf of the City , grant acceptance and other agreements with the Environmental Protection Agency , all in connection with the Deep Shaft project , within the guidelines established by the Common Council in its action authorizing the application for the project . Carried Unanimously HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Bids for De- Icing Chemical Spreader Comm. Shaw reported that two biTs were received for supplying one de- icing Chemical Spreader as follows : BEC Truck Equipment Corporation $8 ,165 . 00 Tarrant Manufacturing Company 8 , 299 . 00 Resolution LO By Comm. Shaw: Seconded by Comm. Schickel Lo RESOLVED , That the contract for supplying one de- icing Chemical Spreader O in accordance with the specification of November 11 , 1978 , be awarded to Q BEC Truck Equipment Corporation for their low bid of $ 8 , 165 . 00 . Q Carried Unanimously Q PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COM\1ITTEE : Bids for floodlighting Cass Park ball iel s By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the Superintendent be authorized to solicit bids for materials and equipment for floodlighting the Cass Park ballfields . Discussion followed on the floor. Supt . Dingman explained that the bids would not be awarded until the Council has appropriated funds . A vote on the resolution resulted as follows ; Carried Unanimously Permission for use of Stewart Park Boathouse By Comm. Schickel ; Seconded by Comm. Cleveland RESOLVED, That the permissions granted Cascadilla Boat Club for the use of the Stewart Park boathouse during 1978 be extended for the calendar year of 1979 on the same terms and conditions . Carried Unanimously Expungement of portion of bill By Comm. Schickel : Seconded by Comm. Cleveland RESOLVED , That $27 . 00 of the total $297 of a bill to Charles Leven for the replacement of traffic signs and meter posts damaged in an automobile accident on September 27 , 1978 , be expunged, Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Approval of Sidewalk Assessments Comm. Schickel reported that private sidewalks as shown on the attached list have been repaired by city forces during 1978 i'n accordance with an action of the Board of Public Works taken on August 23, 1978 . Resolution B, Co__mm. Schickel ; Seconded by Comm. Shaw RESOLVED , That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5- 30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board of Public Works on December 13, 1978. Discussion followed on the floor. A Tote on the resolution resulted as folloi%s ; i - I November 22 , 1978 ReLuisition #1 from Cortland Paving Company By Comm. Schickel : Seconded by Comm. Banfield RESOLVE[) , That requisition 41 from Cortland Paving Company for site improvements for the Hangar Theater, be approved in the revised amount of $10 , 3SS . 00 . Carried Unanimously Bill of McPherson Builders , Inc . By Comm. Schickel : Second d e by Comm. Cleveland RESOLVED , That a bill of McPherson Builders , Inc . for construction of . the Hangar Theater restrooin addition , be approved in the revised amour, of $18 , 673. 00 . Carried Unanimously Bill of Paolangeli Contractor II By Comm. Schickel : Secon _ded b Comm. Banfield RESOLVED, That the first and final bill of Paolangeli Contractor for construction of curb and sidewalk , in accordance with the contract awarded on June 14 , 1978 , be applroved in the amount of $20 , 528 . 95 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEINIENTS COMMITTEE : Audit By Comm. Banfield : Seconded by Comm. Cleveland RESOLVED , That bills audited and approved by the Finance Committee as listed on Abstract No . 22 of the General Fund accounts of the Department of Public Works , and on Abstract No . 21 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED , That bills receivable be approved and ordered rendered. Carried Unanimously Grievance Hearing of Russell E . Peterson w., Comm. Banfield reported that the grievance of Mr. Russell E. Peterson , a bus driver in the Transit Division , having been rejected by the Asst Superintendent and by the Superintendent ,' has now been appealed to the Board of Public Works . The Unioi has agreed to waive the requirement that the grievance be heard by t ree members of the Finance Committee of the Board of Public Works and th :Mayor , as long as a hearing is held by at least three members of the Board of Public Works and a final decision is supported by a majority of the Board members . Resolution By Comm. Banfield: Seconded by omm. Schickel RESOLVED, That the hearing in the grievance of Russell E. Peterson be held on November 29 at 4 p . m. in the Mayor' s Conference Room, and that the Chairman or Vice-Chairman of the Fiannce Committee preside at the hearing. Discussion followed on the floor. I A vote on the resolution resulted as follows : i Carried Unanimously I Bill of I . J. Construction Compan Comm. Banfield reported that at its meeting on November 8 the Board referred to the Finance Committee action on a bill of I .J. Constructio Company for payment of $16 , 350 . 0 for construction of 14 small bus shelters . The department has now reviewed the situation and determine. that the problems that remain with the bus shelters are not covered by ` their contract with the City. S me small items remain to be completed by I .J. Construction Company , ani the department has recommended with- holding $400 to cover these items . Resolution By Comm. Banfield: Seconded by Comm. Cleveland RESOLVED, That the bill of I .J. Construction Company for construction services in connection with the erection of 14 small bus shelters be approved in the revised amount o $ 1S , 9S0 . 00 . 1113 = ,- November 22 , 1978 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Bikeways Comm. Cleveland reported that at its regular meeting on November 8 the Common Council requested that a capital project entitled "Bikeways" be funded in the 1979 City of Ithaca budget . It further requested that sufficient funds be allocated to adequately sign that portion of the route from the Commons to Stewart Park , and it further recommended that the department develop a budget for the Bikeways project in the month of November 1978. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to include $3 , 000 in its capital program for 1979 to fund the signing of a bikeway between Ithaca Commons and Stewart Park. Carried Unanimously Q Fall Creek Project Q Comm. Banfield requested a report on the Fall Creek project . Supt . Q Dingman reported briefly on the work to-date . ADJOURNMENT : On a motion the meeting adjourned at 5 : 12 p .m. Jos ph A. Rundle , City Clerk Edward J, Conley , yor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE November 22, 1978 11028 Ithaca High School G2122 16.32 11029 S & M Co. F2144 52.14 11029 S & M Co. G2122 52.14 11030 Tompkins County Trust Co. F2144 658.81 11030 Tompkins County Trust Co. G2122 658.80 11031 Tompkins County Trust Co. F2144 384.43 11032 City of Ithaca-Capital Fund 02801 109.22 11033 City of Ithaca-Capital Fund G2.801 35.45 11034 City of Ithaca-Capital Fund 62801 21.01 11035 City of Ithaca-Capital Fund G2801 389.08 11036 Town of Newfield F2378 66.00 11037 Hilker Construction Co. G2650 8.03 11038 Ithaca City School Dist. F2650 34.54 11039 D. 11. Breuer G2122 11.00 11040 J. W. Folsum G2122 6.00 11041 A. Albanese G2122 39.00 11042 Donohue-Halverson G2122 23.00 11043 R. Morusty G2122 30.00 11044 Frank Orzino G2122 9.00 11045 Glenn Smith G2122 27.00 11046 R. Weber G2122 19.00 11047 City of Ithaca F8310-6-309 825.38 11047 City of Ithaca G8110-6-309 825.38 11048 City of Ithaca F8310-6-309 93.06 11048 City of Ithaca G8110-6-309 93.05 11049 City of Ithaca F8310-6-309 12.22 11049 City of Ithaca 68110-6-309 12.23 11050 City of Ithaca F8310-6-309 48.25 11050 City of Ithaca G8110-6-309 48.25 11051 City of Ithaca F8310-6-309 8.89 11051 City of Ithaca G8110-6-309 8.88 11052 City of Ithaca F8310-6-309 26.42 11052 City of Ithaca G8110-6-309 26.43 11053 Pete Larsen F2650 14.60 TOTAL 4693.01 WATER 2224.74 SEWER 2468.27 APPROVED BY NANCE COMMITTEE 1185 Eugene Crispell A1710 497.99 BOARD OF PUBLIC WORKS PROCEEDINGS Aw CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P .M. December 13 , 1978 PRESENT: Mayor - Conley Commissioners (5) - Allan, Banfield, Ewanicki , Schickel , Shaw ABSENT: Commissioners (1) - Cleveland OTHERS PRESENT : City Attorney - Shapiro Supt . of Public Works - Dingman Asst. to Supt , of Public Works - Dougherty Asst. Supt. of Public Works - Hannan City Engineer - Cox Alderman - Holman Lo MINUTES : Lo By Comm. Banfield: Seconded by Comm. Schickel O RESOLVED, That the Minutes of the meeting of November 22 , 1978 , are corrected to show that the awards for supplying chemicals for water Q and sewage treatment are as follows : Q Q Hydrated Lime to Warner Company. . . . . . . . . . . . . . . . . . . . . . . . $ 63 . 85 per ton Ferric Chloride to Ashland Chemical Company . . . . . . . . . . . . $ 8 . 10 per cwt . Primary Coagulant to American Cyanamid Company . . . . . . . . . $0 . 0805 per lb . Coagulant Aid to American Cyanamid Company . . . . . . . . . . . . . $0 . 5596 per lb . Filter Aid to O ' Brien Industries . . . . . . . . . . . . . . . . . . . . . . . $0 . 895 per lb . Potassium Permanganate to Scobell Chemical Company . . . . . $ 96 . 50 per cwt . Liquid Chlorine to Nyclor , Inc . . . . . . . . . . . . . . . . . . . . . . . . . $ 10 . 89 per cwt . and be approved as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD : Fall Creek Dredging Operations Wayne Steinbaugh, 7 Woodland Place , Ithaca, New York, addressed the Board on behalf of the Fall Creek Civic Association. Mr . Steinbaugh said that he would like to ask a couple of questions . One of the questions deals with the dredging of the Creek from Lake Street to Route 13 bridge , which dredging was requested by the Association and was recommended in the Hough Report . The dredging was actually done from Lake Street almost to Cayuga Street bridge but there has been nothing done below that to the Route 13 bridge nor to replacing part of the dike that was washed away in the last flood due to Winter conditions . Supt . Dingman stated that his department does not now have any specific plans to do any more dredging in that area nor any improvement in the bank. The project has been examined by his department and in its opinion, at least at the moment, the work that has been done is satisfactory and meets the needs . However , Supt . Dingman said that if the Fall Creek Civic Association feels that strongly about the matter that it had asked Mr. Steinbaugh to appear before the Board, then he would be less than responsive if he did not take another look at the project . We do not want to leave the project without having done everything necessary that can be done so that the area will not be in danger of losing the bank. Mr . Steinbaugh said that he would appreciate that very much . Absentee Landlords Ernest Grosser of 102 West Falls Street , Ithaca, New York, addressed the Board with reference to the neglect of absentee landlords in keeping their property decent looking . Mr . Grosser said that last July he was walking down North Cayuga Street . The sidewalk was slightly slippery and had a hole in it ; the hole was full of leaves and he took-: a bad fall , breaking his wrist and he is still under a - - December 13 , 1978 doctor ' s care . Mr . Grosser conunen ed Toni Hoard , Building Commis- sioner , for what he is doing about absentee landlords , in trying to get them to maintain their propert_ or pay damages . Handicapped People Mayor Conley commented that on Dec mber 12 , 1978 , Urban Renewal Agency Committee had a public hear ng where people had an opportunity to comment on Urban Renewal ' s Fift Year applications from our Com- munity Development Block Program. At that meetint there were several people who were handicapped or who represented people who were handi- capped, agency type people . :Mayor Conley mentioned that a lot of comments were made about curb cuts for the handicapped, and parking provisions for the handicapped . T e Mayor said at that time he was not in position to respond to many of the comments . However, he understands that the Board of Public Works has now a permit system, people who are handicapped can now come to City Hall , at the City Clerk ' s Office, and ask for a permit . Applications may be filled out and they are issued a permit w ich allows them to park in the City' s designated handicap places lready set aside by the Board. The places will be marked just as soon as markers become available . Mayor Conley mentioned that there are no two places in the Seneca Street Parking Ramp available to the handicapped and there is further study underway to establish the best par ing spaces in the peripheral street area . He is to work with the han _capped people to establish other things that can be done by the City to help the handicapped. Mayor Conley mentioned that in to king to the Board he found out that many things have already been don to help the handicapped and that it is the City' s policy that wher sidewalks are being repaired that handicap access to those sidewalk will be included. The Mayor mentioned that Marcey Silverman w s present at the meeting and will be working with the Mayor and Cit Engineer Cox to find ways to further help the handicapped get round the City . He also had a lot of literature pertaining to the p oblems of the handicapped which he was going to turn over to the Cit Attorney , City Clerk and the Board of Public Works . SPECIAL ORDER OF BUSINESS : Public Hearing--Sidewalk Assessme t By Comm. Schickel : Seconded by C mm. Banfield RESOLVED, that the public hearing on sidewalk assessments be opened. Thomas Jones , who lives at the no theast corner of Buffalo and Geneva Streets in the City, addre sed the Board with reference to sidewalk repairs that had been ma e and the charge therefor . Jones said that Mr . Kidney, a contracto , had repaired his sidewalk the first time and charged $227 . 00 . he sidewalk did not last . A year later the City repaired the sidew 1k and Mr . Jones received two different bills for the work done . Also , when Mr . Jones attempted to pay the bill , Jack Wright , Cit Chamberlain, said that he could not accept payment because the pa er that Mr . Jones had was not a bill . Mr . Dingman said that the bill sh uld have been $590 . 15 . That is the only amount that is involved s far as the City is concerned. Mr . Jones was requested to find the bills showing the two different amounts and the matter will be re erred to the Buildings and Grounds Committee . Resolution By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, that the matter of two separate billings for sidewalk repair allegedly sent to Thomas Jones be referred to the Buildings and Grounds Committee for clarification. Carried Unanimously -3- December 13 , 1978 Resolution to Close Public Hearing By Comm. Allan: Seconded by Comm. Schickel RESOLVED, that the Public Hearing of December 13 , 1978 , on sidewalk assessments , be closed. Carried Unanimously Sidewalk Assessments Resolution By Comm. Schickel : Seconded by Comm. Banfield WHEREAS , a public hearing has been held by this Board on assessments levied for the construction of sidewalks at various locations in the City of Ithaca as detailed in the attachments to the Minutes of the Board of Public Works meeting of November 22 , 1978 , and the property owners afforded an opportunity to be heard as provided for in the City Charter, NOW, THEREFORE, BE IT RESOLVED, that the sidewalk assessments levied by this Board on November 22 , 1978 , in the total amount of $6 , 600 . 22 LO be and hereby is finally approved and recommended to the Common Council for its confirmation, subject to clarifying the one item of LO Mr. Jones ' property. O Carried Unanimously Q Q STAFF REPORTS : Q Report on 1979 Tentative Budget Supt . Dingman resported that the budget that was originally submitted on September 15th for the General Fund of the Board of Public Works was included by the Finance Committee in its final recommendations to Common Council and now stands as recommended for action on December 20th. It is an extremely tight budget , allowing an increase by the same percentage of increases in settlement with the Union. The only comment that Supt . Dingman wished to make about the tight budget is that there will be no leeway for surplus ; that his department will come as near to spending 100% of budget , thereby having no surplus appropriations for 1980 . WATER AND SANITARY SEWERS COMMITTEE : Request for Payment - Stearns and Wheler Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, that the following interim invoices from Stearns and Wheler for engineering services in connection with infiltration/inflow analysis for waste water facilities planning, be approved: City of Ithaca portion $6 , 385 Town of Ithaca portion 3 , 000 Town of Dryden portion 600 Cornell University portion 3 , 700 Carried Unanimously HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Bids - Air Compressor Comm. Shaw reported that two bids were received for supplying a 175 CFM Air Compressor, as follows : 1 . Seneca Supply and Equipment Company, bidding on an Ingersoll Rand Model P185WJD . . . $8 , 949 net . 2 . State Equipment Company bidding on a Sullair Model 185DPQ . . . $8 , 293 net . Resolution By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, that the contract for providing one 1978 Model 175 CFM portable Air Compressor in accordance with the specifications of November 30 , 1978, be awarded to State Equipment Company for their net bid of $8 , 293 . Carried Unanimously i -4- December 13 , 19/3 i BRIDGES , CREEKS AND STORM DRAINAGE COMMITTEE : Requisition #1--Finger Lakes_ Construction Compaq By Comm. Banfield : Seconded by Comm. Schickel RESOLVED, that requisition #1 from Finger Lakes Construction Company for construction services in connection with the Fall Creek sub-drain, be approved in the amount of $78 , 284 . 07 . Discussion followed on the floor .) A vote on the Resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS kND PARKS COMMITTEE : Agreements on Peri heral Street Vaults By Comm. Schickel : Seconded by C tmn Ewanicki WHEREAS , the City of Ithaca has heretofore permitted the use of certain sub-surface portions of tie street right-of-way as below- ground vaults by certain abutting property owners or their pre- decessors on the streets adjacent to the Ithaca Commons , and WHEREAS , to maintain the use of said vaults it was necessary to make improvements to the structure of said vaults during the course of the "Peripheral Streets Project" construction, and WHEREAS , the Common Council of the City of Ithaca has passed a resolution giving the abutting property owners the right to either abandon their vaults or not , aban onment to be at city expense except for service relocation, and recon truction to be at property owner ' s expense , NOW, THEREFORE , BE IT RESOLVED , t at the Mayor be authorized to execute the agreements to these terms with the property owners along the Phase I streets of the peripheral streets project , as follows : Salvatore Pirro 134 West State Street Anthony J . Leonardo II 101 West State Street Mrs . Benjamin Natali 107 North Cayuga Street Jason Fane 101 East State Street Mrs . Marilyn W. Ryan 108-112 West State Street Cayuga Apartments , Inc . 102 West State Street Myron Stanton 105 West State Street Richard J . & Carolyn Boro�nkay 124 South Cayuga Street Oliver Weinsheimer 121 South Cayuga Street Ronald M. Lewis 106 South Cayuga Street William Baldini 102 East State Street BE IT FURTHER RESOLVED, that the gayor be authorized to execute similar agreements with those owners along the streets of Phase II of the peripheral streets project as soon as such agreements can be formulated. Carried Unanimously Change Order--Giordano Constructi n Company By Comm. Schickel : Seconded by Comm. Banfield RESOLVED, that change order #6 in the contract of Giordano Construc- tion Company for construction of peripheral streets which provides for repairs to building foundations a required, be approved in the addi- tional amount of $1 , 320 . 58 . Carried Unanimously Change Order--Giordano Construction Company By Comm. Schickel : Seconded by Comm. Allan RESOLVED, that change order #7 in the contract of Giordano Construc- tion Company for the construction of peripheral streets which provides for the installation of three flo r drain covers in alleyways , be approved in the additional amount of $105 . 00 . Carried Unanimously -�- December 13 , 1978 179 Change Order--Giordano Construction Company By Comm. Schickel : Seconded by Comm. Ban ield RESOLVED, that change order #8 in the contract of Giordano Construc- tion Company for the construction of peripheral streets which provides for change in a vault , be approved in the amount of deduct $210 . 00 . Carried Unanimously Request for Payment--V. Giordano Supply Company By Comm. Schickel : Seconded by Comm. Allan RESOLVED, that a bill from V. Giordano Supply Company for tree grates to be used in Phase II of the peripheral streets program, be approved in the amount of $4, 556 . 20 . Carried Unanimously Request for Payment--Robert Boehlecki By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, that a bill from Robert Boehlecki for professional services in connection with the rehabilitation of the Southside Community Center through November 29 , 1978 , be approved in the amount of O $740 . 00 . Discussion followed on the floor . QQ A vote on the resolution resulted as follows : Carried Unanimously Q FINANCE, NTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. BL _. ield: Seconded by Comm. Schickel RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No . 23 of the General Fund accounts of the Department of Public Works , and on Abstract No . 22 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously Peterson G- -Ice By Comm. B�_ ld: Seconded by Comm. Ewanicki WHEREAS , th �ievance Committee met with Mr . Peterson and his representat= �s on December 12th, and after hearing the presentation of both parties involved; NOW, THEREFORE , BE IT RESOLVED, that the Committee requests your recommendations that the grievance be denied and that the interested parties be notified of our decision. Carried Unanimously Construction inspectors ' Seminar By Comm. Ban ield: Seconded by Comm. Ewanicki RESOLVED, that William Szabo , Sr . Engineering Aide , be authorized to attend a Construction Inspectors ' Seminar of the American Public Works Association in Syracuse , January 28 through February 2 , 1979 , including expenses for meals , lodging, registration and transporta- tion. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Monthly Parking Permits By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that the rates for monthly permits for off-street parking in unmetered areas be changed to provide for the following : $15 . 00 per month permits parking anywhere in any unmetered facility . (Seneca Garage , Lot "D" , Green Street Garage . ) $10 . 00 per month permits parking anywhere in the Green Street Garage . i ISO -E- December 13 , 1978 $5 . 00 per month permits parking anywhere on the top deck of the Green Street Garage . and BE IT FURTHER RESOLVED, that the above rates are for permits which will be issued at the parking booths and will be good for a calendar month . No part-month tickets will be offered . Discussion followed on the floor . By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, that the request for change in the Monthly Parking Permits be referred to the Parking and Transit Committee . Carried Unanimously 24-Hour Parking--Hawthorne Circle By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that the request of the Common Council for 24-hour parking on Hawthorne Circle be referred to the Parking and Traffic Committee . Carried Unanim isly Change in Route--Ithaca Transit By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that effective January 2 , 1979 , Ithaca Transit de ate that portion of Route 4 that serves Cass Park and extend Route 4 to the Elmira Road/Spencer Road area . Discussion followed on the floor . A vote on the resolution resulted as follows : Carried Unanimously Funding of Bus Route Comm. Allan reported that the Town of Ithaca, Tompki ounty, Ithaca College and the City of Ithaca have all agree__ partici- pate in the funding of a bus route to serve the Ithaca College campus and Tompkins County Hospital . Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that effective January 2 , 1979 , Ithaca Transit initiate a new bus route to serve Ithaca. College campus and Tomp',:ins County Hospital , and IT IS FURTHER RESOLVED, , that the Common Council be re rested to amend the personnel roster of the Transit Division of ;e Depart- ment of Public Works to include two additional bus dri 2rs to provide for the new service . Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 5 : 02 p .m. �G J ep A-7 Rundle , City Clerk Edward on 1 e Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE DECEMBER 13, 1978 11054 Co-op Food Stores G2122 24.62 11055 William J. Gerber G2122 16.32 11056 Chester Galaska G2122 146.77 11057 Morse Chain Co. G2122 131.26 11058 Ithaca College G2122 48.96 11059 Ithaca High School G2122 18.32 11060 Wilson & Son Plumbing G2122 44.92 11061 David Bowlsby F2144 15.00 11062 Cornell University F2650 47.50 11063 Emery Trowbridge F2144 98.64 11064 City of Ithaca-Capital Fund F2801 16.30 11065 City of Ithaca-Capital Fund F2801 1104.28 11065 City of Ithaca-Capital Fund G2801 1104. 28 11066 City of Ithaca-Capital Fund F2801 178.14 11067 City of Ithaca-Capital Fund G2801 236.00 11068 City of Ithaca-Capital Fund F2801 460.00 11068 City of Ithaca-Capital Fund G2801 460.00 11069 City of Ithaca-Capital Fund F2801 2367.27 11070 City of Ithaca-Capital Fund G2801 115.39 TOTAL 6633.97 WATER $4,287.13 S WER $ 346.84 APPRO D BY ANCE COMMITTEE 1186 New York State Electric & Gas A2560 1100 1187 New York State Electric & Gas A2560 59.00 1188 City of Ithaca-Sewer Fund A2801 277.10 1189 Jeffrey Matta A1710 952.91 1190 Ithaca City School Dist. A2220 6,779.34 TOTAL 8,069.35 181 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. December 27, 1978 PRESENT : Mayor - Conley Commissioners (4) - Banfield, Ewanicki , Schickel , Shaw ABSENT : Commissioners (2) - Allan, Cleveland OTHERS PRESENT : Supt . of Public Works - Dingman Asst . Supt . of Public Works - Hannan City Engineer - Cox Traffic Engineer - Gombas Alderman - Bordoni City Clerk - Rundle MINUTES : co By Comm. Schickel : Seconded by Comm. Shaw 0 RESOLVED, That the Minutes of the December 13, 1978 meeting be approved as recorded by the City Clerk. Q Carried Unanimously Q PERSONS APPEARING BEFORE THE BOARD : "Q Downtown Ithaca Businessmen' s Association Stewart Lewis complimented Supt . Dingman for the lighting of the Commons during the Christmas season, and also for the maintenance of the Commons . Mr. Lewis , representing the Downtown Ithaca Businessmen ' s Association , addressed the Board requesting an extension of free parking in the Seneca Street Ramp , Green Street Ramp and Parking Lot D on Thursday and Friday evenings and all day Saturday to enhance shopping in the downtown. He also requested improved signage in the parking area and presented a sample of what the Association would like to Comm. Schickel . He discussed the type of lighting on the Commons and Cayuga Street , requesting additional wattage out?ut . Supt . Dingman informed him that the procedure to follow if the Ii, burned out is to notify the Police Department. Supt . Dingy, explained that the sodium lights give 1 . 3-1 . 5 times as much light as tiie mercury for the same wattage , and suggested that perhaps a higher wattage output is needed which might require changing the ballasts . Mayor Conley suggested that the DIBA, NYSE&G and the Board meet to discuss the lighting problems . Mr. Lewis also suggested looking at the parking situation in the near future , which differs seriously between the malls and the downtown. PARKING , TRAFFIC AND TRANSIT COMMITTEE: Free Parking By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the present provision of free parking on Thursday and Friday evenings and all day Saturdays be continued in Parking Lot ' D' , Green Street Parking Garage and the Seneca Parking Garage . Carried Unanimously Mayor Conley voted Aye also. Memo from Andrea Clardy , Ithaca Commons Coordinator re Parking Ramps Mayor Conley called attention to the following memo from Andrea Clardy , Ithaca Commons coordinator , to Mayor Conley which deals with the parking conditions on the Green Street Parking Garage and the graphic systems for the Central District : "Would you kindly advise the Board of Public Works of the following resolutions unanimously accepted by the members of the Commons Advisory Board at the most recent meeting of that Board , on December 15 , 1978? 1 . "Resolved: That Mayor Conley be asked to advise the Board of Public Works of the concern felt by the Commons Advisory Board for proper and complete exit marking in the Green Street Parking Ramp . " The 182 Xlsnout,luuun pa.ixxEO '8L6T 4 v xaqutaoaa aATioajJa `xnoq xad 9S '�$ Ip OISTAIQ spunoxS pup S2UTp11ng aqJ uT UUK aoupuaJu,Tpw of pa;otuoxd XlIuau tuxad aq gou�,q Iapgotki lugl `QgAgOSJ-d Taxoi_ gDS tutuo0 Xq papuooaS :plaTjuvq -tmo0 Xq uoilnlosag '8LbI ` VZ laqmaoaa aATJoaJJa `xnoq xad 9S '�$ Iv uO,IS.IA,TQ SpunoxS pup sl3uTplzng aq u.T uuyj aoupualUTE�q 01 gDUXq IGEgOTK :uo;T_ 4ouioxd �?utMolloj aq:. go IeAoxddp paisanbax ueutgulg • IdnS uoz;otuoxd • ;uatu4xpdap aqJ uz SUOT4Tsod l3uTlsT a uioxj: 23urxxa}suvaI axe suosxad q-loq asnpoaq sa:.Ex al ; ut d�TxedsTp E l axagl IEq-I paluatuutoo uuui2uTa • IdnS Xlsnout,Tupun paTlaED 'bL61 ` Z (iunuvf aAtIoajja sluatuiu,Toddu gloq ` xnoq xad DS: • V$ E uo,zsT_AIQ ;zsuExZ aql UT i@A;IZQ sng of paluioddE aq xalllW 'g piAEQ pu `xnoq xad £Z - S$ ;E uoT_sIA-IQ ilsuuil ago uz xaA;TIC[ sng of paluzoddu aq gIiv2alddd •W plEUOg 4ugl ` QRAWSHU IaxorgoS tuuo0 �q papuooaS : rxoT 'UIMOD Xq uoflnlosag • 6L61 ` Z Xxenuer aATIoajja `xnoq xad p�: • V$ 4u UozsTATQ ITSUExs aq4 uT xaA,IaQ sng o-. x011?lw •g p!AEQ !-6L-6T ` Z �xenuvf aATJDaJJa `xnoq xad 5:Z • S$ Ip uolSjA.IQ JlSUUxs a114 11,1 xaAZxQ sng o4 q-.xE2?alddV -w pluuo-d : sivautiuioddu 2uzMolloj ag JO TEAoxddu pa;sanbax upui2?uTQ •-ldn sIuatu2UTO y gHNN0.S-dUd Tlaau aql Iv uT Ills 04 JJUIS guTuuuld aq4 aAll pinoM aq legl paluammc-N Xaluo0 xo,(uw ,Qsnotuzupun pazxxpg • • a 44zttrutoD JISUex,I, pup ot��exs `�ulxxed aq; ol paxxagax aq uMo-luMop uI $uT)1 ed aql go uralgoxd aq- iugL `QgA'IOSR'd platlutq tuutoD Xq papuooaS : IaxorgoS •tutuoD Xq uotlnlosag ,�Isnouzupun patxxp0 • aall,TumoO asnjag pup �?uzigfiq ;aaaiS &XumL[2!H aql o4 paxxa}ax aq uMoluMop go 2uz vA do jo uollsanb aql lu ql `QgAZOSgU TxoluEMg muoD Aq papuooaS : laxoT_qoS •tuuoD Xq uotlnlosa-d -Xlsnoui,luuuurL passed pup uMoxg lI MTIIS 'H Xq papuooas `plrgosglog uazp Xq apuu sum uoT;ouL aql „ • dtuva !?uixasd aq4 uz s4ltuzl paads palsod guzpnlouT `�uTtuoo uz_ sxp ,k aaxq-4 uaaq aneg goigm saTgdpx2 llnj jog paau auk. lnogE Ulaouoo s ,px og CxoslApy suoutuiOg aql Jo sxxoM otlgnd JO pxpO-g aql purtuax 04 paxse aq Xaluog JOXV W Jpg1, :paAlosag„ •� uuul2ula •xW 30 uoT 4ualip aql ol uaaouoo pup uoT_ -4nlosax SPJI Mpxp 0:1 paax2p XpxE10 eaxpu'V n... pup palzplap axaM dtupx aql jo sxasn Xq d4azxup jo SUOTssaxdxa luaoax `uotxotu aqi go uozssnosTp uI 'passed Isnotuzueun pup uMOxg Tl@mlTIS 'H .ICq papuooa-s `plrtiosglod tonic lq pEtu -. sum uol otu aqL „ • slle� Mous uagM dater Itxa aqi jo a3upua4uzEtu x doxd of XITxorxd 4sxij uSTsse o; paxsp aq sxxoM -oZTgnd So pxpog aq4 lu ; pup sllpjmous xaljv pup 2uixnp dtue,d guzxxEd laaxlS uaax0 aill Jo xafuup aql sxxoq ollgnd 30 pxpog aqJ Jo UOTIU941tz aql of Mpxp ol paxsE aq XaluoO xoXuW 4ug1, :paAlosag„ •Z •.�C� Tlzop� aql jo asn a zpadxa pup uoTsnjuoo aziwTuTU off. amll alglssod isaZlxEa aq-4 -1E paIs d aq ol s2uTxxptu ll)ca xadoxd xoj poau aq1 uo luatutuoo papnloul uo ssnosTa -passed XlsnotuTUpun pup pooMxapun Mad Xq papuooas uMO g IIaMITIS 'H Xq apEtu seM UOTIOUI 8L6T ` LZ xaquiaoaa Z - 3- December 27 , 1978 83 WATER AND SANITARY SEWERS COMMITTEE : A option o Stearns & Wheler report on sewer system analysis Comm. Ewanicki reported that Stearns & Wheler , Consulting Engineers for the Wastewater Facilities Plan, have presented an infiltration/inflow analysis report in connection with this project . Their analysis indicated an infiltration of approximately 4. 9 mgd. Their analysis also identified storm-related inflow greater than 15 mgd. They estimated that the approxi- mately 1 . 9 mgd of existing infiltration could be cost effectively removed through sewer rehabilitation. They also estimate that approximately one- half or 7. 5 mgd of inflow can be cost effectively removed through rehabili- tation of the system and enforcement of the sewer use ordinance . Based on these findings , Stearns and Wheler is recommending that the proposed up- grading of the sewage treatment plant be planned to include 3 . 0 mgd of unremovable infiltration, and 7. 5 mgd of unremovable peak hourly inflow. Stearns and Wheler also recommends that a sewer system evaluation survey be performed to refine the magnitude of the excessive infiltration/ inflow, determine its specific locations , and determine the best measures to e1 -ninate it . The approximate cost of such a survey is $1 , 130 , 000 . Sever:- -five percent of the cost of the sewer system evaluation survey is (o availa le from USEPA. An additional 12 1/2o would become available from ® NYSDEC when a Step 3 (construction) grant is awarded. Stearns and Wheler make the following recommendations with respect to this report : 1 . That it be reviewed and accepted by the City of Ithaca and transmitted to the NYSDEC and USEPA for their review. Q 2 . That Stearns and Wheler be authorized to prepare an amendment to the Sti2p 1 grant to include the cost of a sewer system evaluation survey. 3. That the city continue the enforcement of its sewer use ordinance to remove i ­- egal connections . 4 . That there be continued monitoring of the ground water observance until the sewer system evaluation survey is completed. Resolution , By Comm. Ei,._-.i cki : Seconded by Comm. Shaw RESOLVED . the Board of Public Works approve and adopt the infiltration/ infloi, an. prepared by Stearns and Wheler in December 1978 in connec-io: the Wastewater Facilities Plan ; and IT IS FURTi: RESOLVED, That the Common Council be requested to authorize an application for a sewer system evaluation survey as an amendment to the existing wastewater facilities planning grant ; and IT IS FURTHER RESOLVED , That the Superintendent be authorized to take such actions as are necessary to implement these recommendations . Carried Unanimously Expungement c1 bill # 10864 to Richard Boronka By Comm. Ewan cki : Seconded by Comm. Shaw RESOLVED, That the Department of Public Works bill # 10864 to Mr. Richard Boronkay in the amount of $686 . 98 be expunged. (Portions of this bill should have been charged to Capital Account #140 , Downtown Street Improve- ments . A corrected bill is included in today' s audit . ) Carried tlnanimousl,\ HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Adoption o Curb Assessments and Call for Public Hearing Comm. Shaw reported that acting on the aut orization of the Board of Public Works on April 26 , 1978 , the department has caused 728 feet of new curb and gutter to be constructed in the 200 block of Fifth Street in connection with the improvement of Fifth Street . Of this 728 feet , 72 feet are assessable against the city ; 6S6 feet are assessable against abutting private property frontage . The total cost of the curbing thus installed , including overhead , is $6 , 096 . 29 , resulting in a unit cost of 58 . 37 per foot , or an ,issessable cost of $4 . 19 per foot . The property Owners ' frontage and assessment is as follo%%s : Agway Petroleum Corp . , P. O. Box 4852 , SN'racuse , N. Y . 13221 Premises at 702 Hancock Street - 320 feet at 51 , 365 . 94 i 184 guipllnq aq4 jo Ilp sluai XIunOD uTxduoj juq4 pa4jodai la oigoS •uuoO SizallS UaaaO 4suH 801 put E n ED LjjnoS £ZI It aoE s luivaa as XjunoD suT uos g4lm a4Eijo au of uoxiurtaog;nV • IIIq siq Xud pinoo aq uagm pup Moq u UOTIVW 0j ui g4TM 2uo1E sauor •aye Ol palaodaa uaaq spq sigy • aangij aaq oup pa4onb sEq sauor •aye gllm uotluo -iunuiuioa .zagjo ON • SI . 06S$ lsoo P1no s.zipdai aqj iug4 4sn2ny uT patjTlou sum sauor •ali jug4 smogs spaoOaa , ivauiapdap aql JO MaTnaa y •pa),onb XTTuuT2TJ O uaaq pEq goigM junowu a l uEgj aajEaag SEM sauor *jW ISuiE2iE passassE SI . 06S$ aqj aaglagM jo LoTisanb E sum aaagl • s4aaajS UAauaS pup olvjjng jo iau.zoo isuaglaou aqj it Xlaadoad siq 2Uilinqu uoT4Dnajsuoo xlEMapis aoj luauissassu aql qITP uolj3auuO3 uT pajuaddu sauor suuiogy • aye jugs �T jaquiaoaa uo 2uTlaaw a Ingai a i It pa4aodaa is otgoS •uiuioD luaiussas p Alumapls as iulul woo sauor spuogy : lHlLIkiW00 SXUVd (INV SQN OUD OIlgfld ` SONIQUnU DIlfffld •IUOX STqj Xlquaaplsuoo poslui sum xuuq aqj jo apuag aq4 paluounuoo )COD aaaul2ug XJID •paau 4Egi uT xuuq aq4 jo appag agq, 2UTSTE.I JO UO 4Ua4UT Ou ST_ aaagj inq ` auop aq Xpui guluU11J4 IuuoT4ZppE auloS •apaX IsuT paap jug4 uT aaguup .IEln ijapd fuu u0aj 2uijajjns jou aaaM am puE .IUGX Isul ppq am uozjpn4Ts aqj T41TM ajgjjuduioo sT aaagj xupq aqj jo 4g2iaq aqj •paau aq4 pouiuuxa jju4s sliq jo saaquauL jEaan.aS JEq4 paIuaunuoO uEUiguTa • 4dnS •xuuq xaaao aq4 jo uaap jugj aoj pauuu - : sum 1 �3uzzop -linq su Sons `xaOm aaou Xuu JT pax u aH • a2plaq laaalS pup EgnXED uaaMlaq pasn IuzaaIuuL cups aq:l qj._M do jiTnq uaaq jou sT. uvq ago put ` s4noaapun jo aaqunu u q;TM `ppq X4oad sxool xupq aqj 4uq+ rps Iuopioq uuuaaply • agplaq jaaa4S ugnduD put xuq uaaMlaq xuuq aqj pvq su paapdoad uaaq jou puq plus aq gozgM ` apls ;nos aqj uo SI •iu pup a�3pzaq ;aaajS EgnXuO uaaMlaq xupq xaaao aq4 uT 4ods Moi V --TUOp.zog uuu.laply Xq uotlual4v s ,papog aqj o; 4gfnoaq uaaouoo E 14Tm aoolj aq4 uo paMOIIOJ uoTssnosTQ i Xlsnouiuuun paiaap0 : sMoiloj Isu) pa-4Insoa uoT4nlosaa aq:l uo ajOA y •100IJ aqj uO paMOITOI uoTssnosTQ I ' 9Z •Ob84 LZ$ jo junoup aq4 UT paAoaddp aq `uTuapgns xaaaO Ilp3 aqj g+ . uoT,4oauuoo UT_ saOZn10S LuuoTssajoad aoj Xuo 4uV ` upupag jo iltq p 4Egy `alAlOSHU la OTgOS uOO Xq papuooaS : ixozuEMg •uutOD xq saOZAaa_S guilTnsuoD -- ITTq XuoqluV uEUpag JO IpAoa V 3d.L.LIwwolD dOKNIV-dG W-dOLS (INV S)IHHUD `SdOQ.IUq I Xlsnoutuuun paiaauO 'uao4s Mous 4uaOaa aqj guianp JUAOU101 MOUS uO pTp Xag4 qoC 2?ui_puu-.s-4no aq4 uo pa4uamilduoo aq JJE4s Pup XITO aU `Q:3A'IOS32I IaxoTgOS moD Xq papuooaS :platy. g •uiuoO Xq I 'Aoua'd MODS I Xlsnouiuuun paz_aauD ' I6 .OLS1 8vb$ jo uns 4ouiiuoo pajsnCpu up guTxpu ` OS •£8S$ jo ;unoup TUuoT;T pE aq4 uT paAoaddu aq ` sluuld aag4o ST Jo uoz4n4j-4sgns aq4 pup s;upid aaaq }o uoT;Tppp aq4 aOj sapTn,oad goigM ` I aspga ` slaaals IEaagdzaad jo u T4Onaisuoo aqj aoj •daoD XTddnS pup uoz4OnajsuoO ouppaoT_ S •A JO :Ioujluoo aqj uT S# aapao 32upgO 4ugs `GHAgOSd2I TxOTUp g •uuoD Xq papuooaS :MugS •unuoO Xq Ioa _ oa ;aaa;S iEaaq Taad - S# aap10 a u XisnouTuuun paTaauO •04aaaul UOT4Elaa uT uosaad p 4saaajui Xuu guiapaq jo asodand agI. aoj saaquugD ITOunoO uouuoO aqj uT •d 00 : V It 6L6I ` VZ Xapnuur uo P1aq aq as;apgO X4TD EoEg4I aq4 jo 9 qdu gpaud ` Lti • S uoiioaS jo s;uauaainbaa aqi 2ui4aau guzauaq OTlgnd E jugj uE paldopu aq laaa4S gIjT3 JO xOolq OOZ aqi It aa44ng pup gano Mau jo oijDna4suoo aq4 aoj saauMo C4aadoid aAT4oadsaa ISUTU2U JuaussaSSU JD jUauiajE4S anoqu aqj jugj `GaAgOSd2I TxoiuE 3 •utuioD Xq papuooaS :MEgS •unuoO Xq uOT4niosaU SL •£ZS$ It laaj SZi - laaalS x000uuH 9I9 It sasTuaad OS8bI ':C•N ` eOpglj 11a311 xOOOuuH V09 ` OuppaOTS IuaOulA OSSVT •]C•N S6 ' 8S8 $ It I@OJ SOZ - aaIS g4JT3 SIZ/LOZ It sasTUiaad 4 uOEg4I ` 40a11S xOOOuuH Z09 ` • daoO XI dnS $ UOT;onalsuoD ouupaoig •A 8L6I ` LZ aaquiaoaQ - 7 - - 5- December 27 , 197 8 J at 123 S. Cayuga Street and the fourth floor of the building at 108 E. Green Street for use by its welfare department . This rental is covered by a three-year lease which expires at the end of this year. Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the Superintendent and the City Attorney be authorized to negotiate with Tompkins County to establish a new rental rate based on present day costs . Carried Unanimously Receipt of Bids - Equipment for floodlighting ballfields at Cass Park Comm. Schickell reported that one bid was received on Monday, Decem er 18th, for supplying electrical equipment for floodlighting ballfields at Cass Park from Cayuga Electric Company for $39 , 579. 35. Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That subject to the provision of funds for the Cass Park ball (� field floodlighting, the contract for supplying electrical equipment for 0 floodlighting the ball fields at Cass Park in accordance with the speci- fications of November 17 , 1978 be awarded to Cayuga Electric Company for Q their bid of $39 , 579. 35 . Q Carried Unanimously Q Receipt of Bids - Poles and fixtures for floodlighting ballfields at Cass Park Comm. Schickel reported that one bid was received on Thursday, December 21 , 1978 , for supplying southern pine poles and fixtures for floodlighting ballfields at Cass Park, from Koppers Company for $12 ,586 . 25 . Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That subject to the provision of funds for the Cass Park ball- fields floodlighting, the contract for supplying southern pine poles and fixtures for floodlighting ballfields at Cass Park , be awarded to Koppers Company for their bid of $12 , 586 . 25 . Carried Unanimously Receipt of Bids - Door repair at Southside Community enter_ Comm. Schickel reported that two bids were received of r the repair of doors and hardware at the Southside Center as follows : McGuire and Bennett , Inc . - $ 7 , 021 McPherson Builders , Inc . - $8 , 565 Resolution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the contract for door repairs at the Southside Center in accordance with the specifications of December 6 , 1978 , be referred to the Buildings and Grounds Committee with power to act. Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No . 24 of the General Fund accounts of the Department of Public Works , and on Abstract No . 23 of the Water and Sewer Division , be approved for payment . IT IS FURTHER RESOLVED , That bills receivable be approved and ordered rendered. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Report of Traffic—Committee Meeting Comm. Ewanicki reported on the Traffic Committee Meeting of December 19 which dealt with the matters of traffic control at North Albany/West Court Street intersection; North Albany/North Geneva Street intersection ; and on odd-side even- side parking on Hawthorn Circle . 186 zo �� ` �Caluo • r pjumpd xalD AITD ` al unH •y qd so 'tu' d Z2 : S Iv pauano Cpu sum guilaour aq, uoTjotu p up • afpjaq £1 • IU pup looks ugnXvD uaamlaq lauuuu, aqj anozdtuT ol jazopllnq p guisn jo aOAVJ UT 2UI@q s P100a z uo og 01 Pa As? plat upg •tuuuoD ,,., agpjaq 21 • IH pup IaaaiS u n eO uaamlaq jauuugO •uoTIoaSaGlUT ivgi iv uaas aq ueo ioudmi llnj aqj os san000 juatu dolanap a0ijv 114un pauTUIuTpul oq 4q 11 aqj jvg4 papioap spm IT ` GaOjaaOgj suotuuuoO aqj 04 2uT02� uoou 4v TITH a vajoZ uo 4uauidolan.ap aqj tuojj oTJJVa4 uuTa;sapad jo junotuu jupoTjzugT u ST alagj pup ! jaalls uaaag uo mo1J oT g JJBJ4 aq4 aOlUa-Gl o1 aAUq duuui uiAjud ago jo 4no 2UTtuoo aldoad oslp ` suouituon agj o4 ssojo of suos.zad pad poTpuuq aqi joj XjTUn4.zoddo luollaoxo UP papzAoad 4T jug4 urTq patuaojuT aluoO xoXvW pup jaaa,S uaaag uo 4g2T1 DIJJU I aqj guTU.zaouoo uoTJUPU mumoaa aqj ioj paxsu Tuopjog uEuja,)p - IV tuuN 2u AaBd Xq joajIS uoaag uo jq Tq oTjjuij Alsnouqueun poiiiuD • sazjzltouJ gui)jaud jaojjs-jjo aq4 jo llu ui_ panuTluoo aq sajua 2UTXzud -Iaajls-jjo 4uasasd aq4 4ugj `QdAgOSJH mpgs •tumoD Xq papuooaS : TxoTUpmg •uauoD Ag utx.zud �.aa.z�S-.��0 •uouijap lu pauM i 4saTd aq4 pup IudTDUTid loogos oqi `OBIS oi juas oq pinom suoi;vpuatutuooa.z aTagj pup 2UtJGG'W aaJITtMOD oTj vii aqj jo saTdoo jugj paalfu sum 41 � ;hk Xlsnou Tuuun paiaauO •paivap aq uoTjoasaaluT aaa4S JanoO 4satA/2oaaiS Aupgly gjjoH JU 1014Uoo 3TJJUj IuuoTITppu ioj Isa bai aqj jpgj `Q9AZOS92I EgHlNfld 11 3g `UOTjoasaaJUT 1@014S 41 oO ISGM/10@116 uAauaO gjaON 4P sugTs 2uTjSTxa aqj aouldaj 1014uoo do4s ,Xum Ile„ up :1pqL `Q3A-IOS92I 'dgHLdfld .I.I 3g ! sapzs gjoq : alo.z'D ua g4muH :y olnpagoS gulAaud aluula4ly ` gZV ' 09 uoTIDOS UT jJasUT o4 jT unoO uowtuoj aql 2UTIsanbaj Xq aloaiD U'OglmpH uo pa4ilwaad aq guTAiud Ttuil anoq anoj-XjuamI IVU `QdAWSH"d IaxoTgos tutuoD Aq papuooaS : TxoTUpmd •tutuoO Xq uot4nlosaH RZ6I ` LZ jaqutao@a -9- BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE December 27, 1978 11071 Richard L. Patterson G2122 14.80 11072 Cesario 0"Rourke G2122 29.61 11073 The Vineyard Rest. G2122 32.64 11074 Susan Mackay F2144 15.00 11075 Co-op Consumers Inc. F2144 15.00 11076 City of Ithaca F2801 37.61 11077 Finger Lakes Construction F2144 74.18 11078 Stever Bros. , Inc. F2650 126.37 11079 Richard Boronkay G2122 148.50 11080 City of Ithaca F2801 489.63 11081 Albanese Plumbing G2122 21.00 11082 Donohue-Halverson G2122 7.00 11083 L. Hitll Plumbing & Heating G2122 26.00 11084 Frank Orzino G2122 10.00 11085 Leroy Weber G2122 18.00 11086 City of Ithaca F8310-6-309 825.14 11086 City of Ithaca G8110-6-309 825.14 11087 City of Ithaca F8310-6-309 83.12 11087 City of Ithaca G8110-6-309 83.11 11088 City of Ithaca F8310-6-309 3.83 11088 City of Ithaca G8110-6-309 3.83 11089 City of Ithaca F8310-6-309 9.57 11089 City of Ithaca G8110-6-309 9„57 11090 City of Ithaca F8310-6-309 8.31 11090 City of Ithaca G8110-6-309 8.32 11091 City of Ithaca F8310-6-309 68.35 11091 City of Ithaca G8110-6-309 68.35 TOTAL 3,061.98 WATER 1,756.11 SEWER 1,305.87 APPRO D BY INANCE COMMITTEE w