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HomeMy WebLinkAboutMN-BPW-1977 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular. Meeting 4 : 00 P .M. January 12 , 1977 1� C> PRESENT : Mayor - Conley Commissioners (4) - Schickel , Shaw , Stein, Whispell ABSENT : Commissioners (2) - Baldini , Ewanicki OTHERS PRESENT : Controller - Daley City Engineer Cox Supt. of Public Works - Dingman Traffic Engineer - Gombas Asst . Supt. of Public Works - Hannan Planner II - Meigs Asst. to Supt . of Public Works - Dougherty Aldermen (2) - Bordoni , Holman City Attorney - Shapiro City Clerk - Rundle Dir. Planning & Development - Van Cort MINUTES : By Comm. Schickel : Seconded by Comm. Shaw CC RESOLVED, That the -minutes of the December 22 , 1976 meeting be approved lfl� AVON as recorded by the City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS : Public Hear111(7 -- Continuation of Adjourned Public Hearing on Formula for Assess * Commons Resolution to Reopen Public Hearing By Comm. scEiF.Fc_e_1 . —Seconded by Comm. Shaw RESOLVED, That the Public Hearing on Formula for Assessing Ithaca Commons be reopened. Carried Unanimously Mr. William Baldini , owner of the Williams Shoe Store property , addressed the Board , saying that he was more than willing to pay his fair share of assessment for the Commons , but he could not bring himself to pay the assessment g]-ven to his piece of property without saying something about. it. Fie does not -think he has been given a fair shake on it . The total size of his lot is approximately 301x961 ; the front portion of that lot has assessed value of approximately $8200 ; the back portion which is another 301x4S1 has an assessed valuation for the Commons of $9403 . The back nortion consists of approximately 900 useable square feet which has ar. assessed value of $9000 . In comparison , lot #29 up the street which consists of approximately 3200 square feet , has an assessed value of $8357 . Another example - the two lots next to Mr. Baldini ' s property are both the same depth , the same size . Those two lots , 17 feet , would be approxi- mately 3 feet larger than Mr . Baldini ' s lot is right now. They have an assessed value of $4786 . His being on the corner , he thinks he should pay a little bit more because he gets a little more benefit , but he doesn' t -think he gets the benefit to the extent of what he has been taxed . Based on the size of the lot , he is paying double of the assessed value of the two lots next to him. He thinks he should pay more but not double . He doesn' t think it is fair and asked the Board to see what they could do about it . Mayor Conley said it appeared to him that a way should be figured out to accommodate this inequity . He asked City Engineer Cox and Director of Planning & Development Van Cort to prepare some figures to see if there is a way to letter handle the :natter. They came up with a formula that exempted an additional 20 feet which made it much more applicable . Be- cause all of ti–1, corner properties on the Commons are involved , he said t4 he was pr-apai-cl-11 to ask the Board to consider accepting this additional ),,L-1_L C> 20 feet exemption and ash 'chat it share of the formula without chanoi.-n- the rest of properties but be something additional that the city 1"lak–e in its contribution to this end. The problem is that the Common Counci ) n I. 1-. r- rl Q (Z_1 r, Split . 4- o y- - 2- January 12 , 1977 -that out of whack. 1'he solution would be to go back and either ignore the inequity , or try to deal with the inequity and maybe adiust the local law accordingly. That could be done by preparing the local law, placing it on the table of Council and having it adopted by the Council at their next regularly scheduled meeting which is something the Mayor said he would like to have the Board at least discuss . Resolution to Close the Public Hearing on Formula for Assessing Ithaca Commons By Comm. Schickel : Seconded by Comm. Stein RESOLVED, That the Public Hearing on Formula for Assessing Ithaca Common be closed. Carried Unanimously City Engineer Cox explained that if the figures were reworked, con- sidering 70 feet as opposed to 50 feet for the corner properties fronting on the Commons , the total cost would be $30 ,000 ; to include the corner properties outside the Commons , the total cost would increase to $43 ,000 . Comm. Stein commented that the facts presented by Pair . Baldini seemed reasonable . He suggested one of two solutions ;night be considered: to take the suggestion of 70 feet instead of 50 feet , reduce the corner u properties by that amount and lay it on the others to keep the 85-15 percent formula; or keep the other properties the same , reduce the corner._ properties liability by the ariount suggested and change the 85-15 percent formula , which would mean the city would be picking up a larger percentage-. He said the Board could establish the formula but the Common Council would have to confirm it. Supt . Dingman commented that there are problems which cannot be hastily solved. He suggested the whole matter of the formula and the examination of its effects -on the various property owners be referred back to the Planning & Development Department where the formula originated . He said it is becoming quite a costly thing , from the point-of-view of time , to compute it without having the feeling of what the original intentions of - the Common Council were in the first place- -time consuming for the Engineering Department and also the Board members . He thought it might be wise for the Planning $ Developrent Department to examine the various ideas that have been proposed here within the constraints of the 85-15 percent split mandated by the Council by their action of last summer, and then for the Planning & Development Department to present the Board members a new proposal which would be for general acceptance . Mayor Conley said he felt the necessary public hearing had been conducted, the meeting with the merchants had been established , all of the merchants had been given the opportunity to attend the meeting , and the necessary steps had been taken. The proposal would call for additional participation by the city. HQ indicated he wished the Board to pass on the proposal in some way so it could be included in the tax bills which go out this year inasmuch as the income is budgeted for this year . He said the Controller needed to have something by the first of ?-larch that could go into the co:2puter and get adopted. I-Ie felt the change is minor to the city in. the long run. He said he would be perfectly willing to take it to the Council for ratification. The Committee could be asked to draft a local ordinance and put, it on the table 10 days prior to the next meeting . _it could be ha: dled in the February 2nd meeting which would give the Finance Department the time to do what they have to do . After further discussion on the floor the following resolution was preser:�.zd: Resolution By Comm. Taw: Seconded by Comm. Schickel RF.SOI.VED , That a document entitled, "It'�aca. Ccr:r ons �1ssessnents ," dated 22 Nov. 1976 , be revised as follows : Those properties that shall be assessed for frontage directly on the Commons shall not be assessed for the first seventy fees-. of their secondary sides . That is , equatio^ 2 shall be revised to read, "Corner properties with two sides on the Commons will be charged the assessment rate for each foot of the primary frontage times the depth factor , plus the assessment rate for each foot of the second side beyond the first seventy feet . " Equation 3 shall be revised to read, January 12 "Corner properties with one side on the Commons, and with one side on the Commons secondary district will be charged the assessment rate for each foot of the Commons frontage times the depth factor , plus the assessment rate for each foot of the secondary side beyond the first seventy foot times a proximity factor. The proximity factor is unity at the Commons end point and diminishes linearly to zero at a point 2S0 feet from the end point . It is determined by the measurement parallel to the secondary street from the Commons end point to the center of the secondary district frontage divided by 2S0 and then subtracting that fraction from one . In all cases , the proximity factor is greater than zero. This revised document shall be dated 12 Jan. 1977 . IT IS FURTHER RESOLVED , That the revised document dated 12 Jan. 1977 be adopted as the formulae for the identification and computation of the assessment rate schedule for properties especially benefited by the construction of Ithaca Commons . BE IT FURTHER RESOLVED , That the formulas be recommended to Common Council for confirmation. BE IT FURTHER RESOLVED, That 'a' document entitled*, "Ithaca Commons Assessment Schedule proposed 12 Jan. 1977 ," and a map entitled , 'Tom-.mons Assessments Map , " prepared by the City Engineer on 17 Dec . 1970 and revised 12 Jan. 1977 be tentatively adopted as the assessment of costs of construction of Ithaca Commons to be levied against properties de- termined to have been especially benefited by such construction. BE IT FURTHER RESOLVED , That the date for the retired public hearing on the above assessments be set for 4 : 00 p .m. , January 26 , 1977 , in the Common Council Chambers . Carried Unanimously Mayor Conley also voted Ave Copy of Revised Ithaca Commons Assessment attached to Minute Book. CITY ATTORNEY ' S REPORT : City At y. Shapiro reported some taxpayers have expressed concer . wi 4-I regard to the so-called Lambrou wall on the corner of Eddy Street and Dryden Road. It is his understanding , from the Building Commissioner , that an accident occurred there , the corner of the wall has been pushed over and is accumulating rubble and other trash . He wondered if the Board wanted him to take any further action with respect to the 'V,,all . Mayor Conley commented that Planning & Development Director Van Cort has been -working directly with that situation. Z� Director Van Cort addressed the Board,- agreeing that the corner is a moss right now. He said he had met with Mr. Lambrou; he now has three alternative drawings , two of which Supt . Dingman has seen. The third is C, currently ready for his review. Mr. Van Cort said he believed T4r . Lambrou will. cooperate in tearing own the wall and constructing a design agreeable 9 en to the City for that corner . He expressed the wish that any further legal action be delayed until he has had a chance to present the designs to Mr. Lambrou and try to get his cooperation constructively in the total demolition of the wall and the construction of the improved one . Comm. Whispell. asked if there is any possibility that Mr . Lambrou might I be p-revailed upon to remove the combustible it,ems stored behind the Wall . Mr . Van Cort said a meeting will be set up for early next week at whic'Ah he will. bring up this item. M,%YOR' S REPORT : 'q_-T la (5-i—Co—nley introduced Raymond Bordoni , the new alderman who is replacing former Alderman Anthon-y Spano , and who will act as liaison between the Council and the Board of Public Works . SUPERINTENDEN'T ' S REPORT : Sd_j)f 7-ITI'n—a'_19­announced that on Tuesday, January 18 and Wed ne s dan 3, , January 19 , we wili be in the process of changing our telephone system from the present Bell. instruments within the building to our own system. llil-h respect to City Hall , the Construction and Maintenance and jIater and Sewer Divisions , the change-over occur on the 18th; and the change-over in the Police Department will occur on the 19th. This should not matorially C r,,,- TTa'1 .. City U1 ULILL�;U_Lll A. A- 11 �L I . - said there also will be , before very long, an announcing device oil tj-je phones so that call !-- that are made to City Hall out of hour-,; will be structed how to handle -mer,',-ency calls and also will he as to When City Hall switchboard will be open again . F -4- January 1 Z , 19717 r_,p ointments m . _ ... u.,..v,lueu by Comm. 5te1.n RESOLVED, That William Hillick be appointed a Bus Driver in the Transit Division at $4 . S7 per hour, effective January 17 , 1977 . IT IS FURTHER RESOLVED , That William Hillick be granted a convalescent Leave-of-absence without pay through April 15 , 1977 , -effective Jar_uary l 1977 . Supt . Dingman explained that Mr . Hillick had been a bus driver and di- that time had. had several sessions with. his heart , and after one of r occasions his physician informed them he could no longer certify Mr. for the position of bus driver as he didn ' t feel it was safe . Consequ Mr. Hillick was terminated as the department had no other use for him. Later it was discovered that Mr. Hillick would have been eligible for di ability retirement had he applied while he was still employed. This was nuance of the law which no one was aware of at the time . How, it has come to the attention of staff who recognize a moral responsibility, so after a conversation with the Retirement System and 'having been assured that if he is put on the payroll for one, day and makes his retirement - request while he is on the payroll , he will be admitted to this disabil:e . requirement . _ - City Atty. Shapiro inforrr.ed, the Board he has received a form from Atty.=, Galbraith , who represents Mr . Hillick , which is acceptable to him; and Mr . Galbraith assured him that if Supt . Dingman or he do not have the exec : i%raivcr before the l7th, Mr. Hillick would not be employed on the 17th for that one day. Carried Unanimously Election of Vice Chairman - 1977 Mayor Conley informed the Boar that at the first meeting of each year a vice- chairman is elected , as well as standing committees assigned. This year the committee structure will remain the same but he asked for non '-z. Lions from the Board for vice-chairman for 1977. By Comm. Stein: Seconded by Comm. Schickel RESOLVED , That Comm. Ewanicki be nominated as vice-chairman of the Boars for 1977 . Carried Unanimously By Comm. Stein: Seconded by Comm. Schickel RESOLVED , That Comm. Ewanicki be elected vice-chairman. Carried Unanimously 11"TER F SEWER COMMITTEE: Ex_Dungernent of Bill -B}Comm. Shaw : Seconded by Comm. Schickel RESOLVED , That irater and sewer miscellaneous bill No . 1025 to the Southern Cayuga Lake Intermunicipal :Water Commission in the amount of $8.0 . 47 be expunged. (t'he city has agreed to bear half of the cost of this valve repair . A new bill in the amount of $425 . 23 will be issued. ) Carried Unanimously =xtension of No-penalty Period Coi+tm. S aw reported that A bott associates has asked fox a ten-clay e.xtensio: of the no-penalty period on their most recent bills for the Maple Hili a1-101 ,vest Village properties to allow them time to secure approval of pa, mer�'r- by the State regulatory agencies . Resolution By Comm. Sha,ti:: Seconded by Comm. Schickel 1',11LVED , That the time for payment of water and sewer bill No . 81-1859 and sewer bill No . 69- 14529S be extended ten days . Carried Unanimously tW�yc j S•,rniLT LIGHTING & REFUSE COMMITTEE : urnlus equipment. Comm. Shaw informed the Board that now that the department has gone to vacuumatic street cleaning , it has a surplus vacuum catch basin cleaner. - S- January 12 , 1977 Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the department be authorized to offer for sale equipment No . 32 , a portable 6 1/2 cu. yd . vacuum catch basin cleaner purchased by the city in 1970 . Carried UnanimouslNy Bids for Construction of Elmira Road Comm. Shaw informed the Board that Barton, Brown, Clyde $ Loguidice are in the process of completing the construction documents for the Elmira Road reconstruction project. Based on the estimated quantities and the best available unit costs , a construction bid of $1 ,110 ,000 is anticipates . When a So construction contingency is applied, the estimated construction cost becomes $1 ,165 , 500 . Engineering costs of design , supervision and inspection will bring the project cost to approximately $1 , 200 ,000 . Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That the department be authorized to solicit bids for the con- struction of Elmira Road in accordance with plans and specifications prepared by Barton, Brown, Clyde $ Loguidice , the said bid to be received on February 28 at 10 a.m. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows : Ayes (1) - Shaw Nays (3) - Schickel , Whispell , Stein Motion Defeated Mayor Conley directed that a joint meeting of the Board of Public Works and the Common Council be set for January 18 , 1977 at 4 : 00 p .m. ir� the Common Council Chambers at which time the Elmira Road Plan will be presented. f Barton, Brown , Clyde & Loguidice- -Engineering Services By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That a bill of Barton, Brown, Clyde & Loguidice for engineering services in connection with modifications and improvements to Elmira Road through January 1 , 1977 , be approved in the amount of $11 ,433 . 93. Carried Unanimously BRIDGES , CREEKS & STORM DRAINAGE COMMITTEE : Asst . to Supt. Dougherty reporter teat there are ice jams in Fall Creek , but as soon as weather conditions permit , the workmen will resume their work of clearing the creek. Supt. Dingman reported in the Dey/Willow Streets area (waterfront) lie has applied for permission to enter Cascadilla Creek there to remove the bar ., FINANCE , ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE : By Comm. W lspell : Secondey !;�mm, Sc�ii`c el RESOLVED , That bills audited and approved by the Finance Committee and listed on Abstract No . 1 of the General Fund accounts of the Department of Public Works be approved for payment. Carried Unanimously PARKING, TRAFFIC , TRANSIT COMMITTEE : O' Brien Taube - Bill for Graphics Ty Comm. Stein: Seconuec By Comm. Schickel RESOLVED, That a final bill of O ' Brien & Taube for architectural services in connection with the bus system graphics be approved in the amount of $1300 . IT IS FURTHER RESOLVED , That a bill for reimbursable expenses through January 4 , 1977 , in connection with the same project be approved in the amount of $139 . 23 . Carried Unanimously -6- January 12 1977 Parking Products Inc . bid for Parkin- Control Equipment C n m m . S t r-, -n -r n n V t e d r) F,j (I r)n _qv Janualry TO for n13-rkirg control equipment and related parts from Parking Products , Inc. This bid has been reviewed by the Traffic Engineer who recommends its approval . Resolution By Comm. Stein: Seconded by Comm. Schickel RESOLVED ., That the contract for supplying parking control equipment and related parts in accordance with the specifications of December 2 7 1976 , be awarded to Parking Products , Inc. for their bid of $2408 . 75 . Carried Unanimously Bids for Traffic Signal Controller and Related Equipment Comm. Stein reported two bids were received on Monday, January 10 for supplying one traffic signal controller and related equipment as follows : - Eastern Signal Company, Inc. - $5 ,139 . 75 - Crouse-Hinds , Company - $6, 813. 60 1T IS RECOMMIENDED That the bid of Eastern Signal Company, Inc. be rejected because the controller offered under Item 1 does not meet the specifications and is not compatible with existing city traffic control equipment , and for the further reason that no bids were offered on Items 15 , 16 , 17 and 18. Resolution . By Comm. Stein: Seconded by Comm. Whispell RESOLVED, That the contract for supplying one traffic signal conk-roller ap.d related equipment in accordance with the specifications of December 27, 1976 , be awarded to Crouse-Hinds Company for their bid of $6 ,813. 60 . Carried Unanimously ADJOURNMENT: On a motion the neeting adjourned at 5 : 51 p.m. ose-ch A. Rundle , City Clerk -Edward J. Conley,,,^yor ITHACA COMMONS ASSESSMENT SCHEDULE (Proposed - January 12, 1977) Lot Address Owner Assessment n 2 37 102 E. State Wm. Baldini $ 13,494.31 207 Christopher Lane Ithaca, N.Y. 2 36 104 E. State Stuart Lewis 4,786.83 �^ 105 Winthrop Drive Ithaca, N.Y. 70 2 35 106 E. State Murray F. Lewis 4,786.83 Mrs. I. Morris Lewis 190 Pleasant Grove Rd. , Apt. A3 Ithaca, N.Y. 70 2 33 108 E. -State Ithaca Book & Art Supply, Inc. 18,682.32 h 34 Ithaca, N.Y. 70 2 31 116 E. State Iry Lewis, Inc. 7,160.49 ~ 120 E. State St. Ithaca, N.Y. 70 2 30 118 E. State Isadore M. Lewis 3,884.17 Mrs. I. Morris Lewis 190 Pleasant Grove Rd. , Apt. A3 Ithaca, N.Y. 2 29 120 E. State Iry Lewis, Inc. 8,357.96 120 E. State St. Ithaca, N.Y. 70 2 28 122 E. State Barbara Warren Stewart 4,923.60 ti Clare B. Conley 115 Ithaca Road Ithaca, N.Y. 70 2 27 124 E. State Gloria A. Scalise 5,470.66 108 Short St. Ithaca, N.Y. 70 2 26 126 E. State Triangle Shoe Co. , Inc. 10,330.44 Box 1391, Narrows Shp. Ltr. Kingston, Pa. 18704 70 2 25 130 E. State J. P. Cosentini & P. Wilcynski 10,029.55 Cosentini, Inc. Community Corners Ithaca, N.Y. i 70 2 24 134 E. State Isadore Lewis & L. Drake 10,029.55 '1 X H. K. Drake Box 5 Lansing, N.Y. -2- 70 2 22 138 E. State Cayuga Apt. , Inc. $ 9,582.78 " P.O. Box 37 Ithaca, N.Y. 3 2 21 142 E. State E. C. , J. J., L. M. Wells 9,728.67 P.O. Box 155 Ithaca, N.Y. 70 2 20 146 E. State Irving & Irene Lewis 4,254.96 120 E. State St. Ithaca, NY. 70 2 19 148 E. State Rebe B. Smith 2,978.47 Camp Street Trumansburg, N.Y. 14866 70 2 18 150 E. State David & Janette Wrisley 3,872.01 152 E. State St. Ithaca, N.Y. 70 2 17 152 E. State as above 4,680.46 70 2 16 154 E. State Joseph D. Gallagher 3,680.54 r 413 N. Tioga St. Ithaca, N.Y. 70 2 15 156 E. State as above 3,723.09 J 2 14 158 E. State Lloyd & Malvina Ellis 41,893.21 158 E. State St. Ithaca, N.Y. 70 5 01 101 E. State Jason H. Fane 38 711.03 Box 642 Ithaca, NY. 70 5 02 109 E. State Roger B. Sovocool 21,062.06 110 Renwick Drive Ithaca, N.Y. 70 5 03 115 E. State Sturm Brothers, Inc. 10,230.14 115 E. State St. Ithaca, N.Y. 70 5 '04 119 E. State Wm. & B. Freedman 10,230.14 119 E. State St. Ithaca, N.Y. 70 5 05 123 E. State D.P. & J.S. Barr % D. Barr 13,172.14 211 E. Seneca St. Ithaca, N.Y. 0 .5 06 129 E. State Ernest A. Kubler 7,853.44 21 N. Halifax Ave. Daytona Beach, Fla. 32015 -3- 0 5 07 133 E. State H. Wisner & J. Colodne i$ 7,604.22 �^ 2115 Southern Blvd. i Bronx, N.Y. 10400 5 08 135 E. State Harold Lubin 12,400.17 104 W. Water Street Elmira, N.Y. 14901 70 5 09 137 E. State as above ` 11,315.16 i 70 5 10 143 E. State R. & N. Avery 9,145.13 `^ 143 E. State St. Ithaca, N.Y. 1 70 4 03 153 E. State Ithaca Urban Renewal 44,798.66 City Nall -108 East Green Street Ithaca, N.Y. 70 3 15 200 E. State First National Bank & Trust 30,848.47 202 E. State St. Ithaca, N.Y. ; I 70 3 14 204 E. State as above 6,409.80 70 3 13 206 E. State Paul P. Philipson 6,871.76 206 E. State St. Ithaca, N.Y. ' 7C 12 208 E. State David A. Saperstone 7,519.12 116 N. Cayuga St. Ithaca, N.Y. I� 70 3 11 212 E. State Esther Poole 14,658.34 Box 238 Lansing, N.Y. 14882 f� 70 3 10 218 E. State Janet L. Aagaard 3,692.70 '* 218 E. State St. Ithaca, N.Y. 70 3 09 220 E. State Leslie L. Wilson 4,090.84 220 E. State St. Ithaca, N.Y. 70 3 08 222 E. State John & Clara Lewton 4,090.84 �1 222 E. State St. Ithaca, N.Y. 70 3 07 224 E. State Michael LoPinto 8,08443 P.O. Box 353 Ithaca, N.Y. 70 16 N. Tioga First National Bank & Trust 22,697.18 h 202 E. State St. Ithaca, N.Y. 70 4 5 116-130 E. Green CDC Ithaca, Caldwell Dev. Corp. 42,394.61 h 5820 Main St. Williamsville, N.Y. 14221 -4- 70 3 01 115 N. Tioga First National Bank & Trust $ 32,966.83 202 E. State St. Ithaca, N.Y. 0 2 11 106 N. Tioga Tompkins Co. Trust Company 19,891.94 110 N. Tioga St. Ithaca, N.Y. I I 70 2 12 106 N. Tioga as above 12,555.18 70 2 10 114 N. Tioga Citizens Savings Bank 42,580.01 Tioga & Seneca Streets Ithaca, N.Y. 70 2 13 N. Tioga Owner 3,100.04 j Unknown +' I 70 1 10 120 W. State Bern Furniture Stores, Inc. 1,319.04 2507 James St. Syracuse, N.Y. 13206 70 1 09 114 W. State J. 0. King Yung Tang & King Wing 3,920.64 403 W. Seneca St. Ithaca, N.Y. 70 1 08 108 W. State Marilyn Wallace 6,552.64 515 Campbell Avenue Ithaca, N.Y. r 0 1 06 102 W. State Cayuga Apartments, Inc. 9,783.37 P.O. Box 37 Ithaca, N.Y. 70 6 04 121 W. State Raymond DiPasquale 1,060.70 203 Wyckoff Avenue Ithaca, N.Y. 70 6 05.2 117 W. State Cornell Theatres, Inc. 12,956.36 09 X Wm. P. Berinstein 1,781.01 Box 1093 i Syracuse, N.Y. 13201 70 6 06 105 W. State Myron Stanton & G. Saperstein 2,832.59 `It 105 E. State St. Ithaca, N.Y. 70 6 07 103 W. State Morris M. Shulman 3,230.73 401 Third St. Ithaca, N.Y. i i '0 6 08 101 W. State Frank & Anthony Leonardo 6,704.60 117 W. Buffalo St. Ithaca, N.Y. 70 6 12.1 120 S. Cayuga James & Joyce Freeman 972.56 128 W. Haven Road Ithaca, N.Y. y I -5- 70 6 05.1 106 S. Cayuga Ronald M. Lewis $ 6,136.26 V\ 10 106 S. Cayuga St. Ithaca, NY. 6 11 114 S. Cayuga Peter & Patricia Massicci 2,513.47 119 Fayette St. Ithaca, N.Y. 70 6 lz 2 120 S. Cayuga John N. Boronkay 118.53 410 S. Cayuga St. Ithaca, N.Y. 70 5 25 115 S. Cayuga Oliver Weinsheimer 957.37 26 121 S. Cayuga St. Ithaca, N.Y. 70 2 38 109 N. Cayuga Benjamin & Nancy Natali 4,373.49 109 N. Cayuga St. _ Ithaca, N.Y. 70 2 01 115 N. Cayuga Ithaca Masonic Temple Corp. 2,641.12 115-117 N. Cayuga St. Ithaca, N.Y. 70 1 03 116 N. Cayuga Historic Clinton House, Inc. 5,856.65 103 W. Seneca St. Ithaca, N.Y. 1 05 106 N. Cayuga Cayuga Apartments, Inc. 9,205.91 P.O. Box 37 Ithaca, N.Y. 70 3 02 211 E. Seneca David T. Barr 3,282.40 3 Triphammer Lane Ithaca, N.Y. 70 2 08 113 E. Seneca Tompkins County Trust Company 100.30 110 N. Tioga St. Ithaca, N.Y. 70 2 09 121 E. Seneca As above 1,477.08 23 61 5 10 122 E. Seneca Citizens Savings Bank 3,850.74 h Tioga & Seneca Streets Ithaca, N.Y. 61 5 09 126 E. Seneca Town of Ithaca 4,297.51 126 E. Seneca St. Ithaca, N.Y. 61 5 08 128 E. Seneca The Lently Corp. 28,572.07 J 308 N. Tioga St. Ithaca, N.Y. 5 07 214 N. Tioga New York Telephone Co. 5,236.64 1095 Avenue of the Americas New York, N.Y. 10036 i -6- 61 4 '06 201 N. Tioga City of Ithaca $ 41,804.99 108 E. Green St. Ithaca, N.Y. 61 i O1 213 N. Tioga United Sty+tes of America 3,172.99 213 N. Ti ra St. Ithaca, ? . :. 69 1 11 103 N. Aurora State & Aurora, Inc. 7,871.68 Terrace Hill Ithaca, N.Y. 69 1 12 105 N. Aurora Leonardo Enterprises 5,692.53 105-107 N. Aurora St. Ithaca, N.Y. 69 1 13 109 N. Aurora State & Aurora, Inc. 4,498.10 Terrace Hill Ithaca, N.Y. 69 1 14 115 N. Aurora As above 3,911.53 69 1 15 119 N. Aurora Contemporary Trends, Inc. 1,388.94 119 N. Aurora St. Ithaca, N.Y. N. 70 3 06 108 N. Aurora Robert J. Shannon, et al 3,905.45 308 N. Tioga St. Ithaca, N.Y. f 7C 05 112 N. Aurora Michael & Marsha Turback 2,759.65 C 112-114 N. Aurora St. Ithaca, N.Y. 70 3 04 116 N. Aurora John Tselekis 1,467.96 18 116 N. Aurora St. Ithaca, N.Y. 70 3 03 118 N. Aurora B. Macera & M. LoPinto 337.36 204 S. Corn St. Ithaca, N.Y. 69 1 10 306 E. State State & Aurora, Inc. 4,981.34 Terrace Hill Ithaca, N.Y. 69 1 09 310 E. State State & Aurora, Inc. 2,100.13 r Terrace Hill Ithaca, N.Y. 69 1 08 109 E. State Cornell Theatres, Inc. 3,647.11 % Wm. P. Berinstein Box 1093 Syracuse, N.Y. 13201 69 07 314 E. State Donald W. Dickinson 4,030.06 401 E. State St. i Ithaca, N.Y. -7- 69 4 01 301 E. State Trebloc Development Co. $ 26 614.78 104 Homestead Rd. Ithaca, N.Y. 4 04 215 E. State Tompkins County Industrial 103,106.83 Development Agency Bldg. 1, Brown Road Ithaca, N.Y. Total $ 949,330.49 Ithaca Commons Construction Cost $ 1,151,936.02 85% of Construction Cost 979,145.62 Total Assessments Per This Schedule $ 949,330.49 Proposed percentage of Construction Cost to be Assessed 82.41% Portion of Construction Cost to be Paid by City* $ 202,605 .53 Proposed Percentage of Construction Cost to be Paid by City 17.59% *Does not include assessment against City-owned property - namely, the Seneca Street Garage, Assessed at $41,804.99 Note: Assessments are based on properties as recorded by the Tompkins County Division of Assessment office as of December 17, 1976, and shown on a map entitled, "Commons Assessments Map" prepared by the City Engineer, dated December 17, 1976 and revised January 12, 1977. BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITIIACA, TMi YORK Regular Meeting 4:00 P.M. January 26, 1.977 PRESENT: Th,vor CoTil e-%?, V-j1rj4 Spell Co-m-missioners (S) Baldini, En,.ranic!,i , Schichol, Shaw, AJRSEI�T- : I — (1) Stein OTI-11P,'I"S Pit;STMT: Uk-introller - Daley Traffic Engineer - Gombas Asst. to Supt. - Dougherty City Attorney - Shapiro Asst. &tpt. - Hannan Dir. Planning & Dev. - Van. Cort Dingman Aldermen - Nichols, Bordoni 0i-:O-berlain - Wright City Clerk - Rundle C 17�7 Ennil-eer - Cox I M-� 1-IN7UTES: By Cc-j—ijdfi. Schickel: Seconded by Comm. Qh--- q----+ RiESOLk/Fl), That the minutes of the January 12, 1977 meeting be approved, as recorded CZ by the Ciicy Clerk. ut Carried Unanimously .,P-T`-CIAL ORDER OF BUSINESS: PtTD—]ic Hearing - Continuation of Public Hearing on Formula for Assessing- Ithaca. CoTrimons Resolution to Reopen Public Hearing B, id.ed by Comm. Shaw B, Comii. Sc Rliickel: Secoi RESOLVED, That the Public Hearing on Formula for Assessing Ithaca Cop.rions be reopened. Carried Unanimously Atty. Edlv=d King, representing the Lently Corp. , owner of the Realty Building on 1-1 IC, curner of E. Seneca and N. Tioga Streets, asked for explanation of the 85-15'() fcrrnula ,-,n which the assessment is based and the maintenance cost of the Coi.mions. He also asked if there are review procedures sii-,ii1ar to those for assessments on real property oul. ,,enerally. City Atty. Shapiro explained that the assessments go to the Common -�Cil for confirmation after public hearings have been held by the Board of 'Public oi) the formula and assessments. lie said -there is no other appeal except to the cc'urts" Atty. King referred to Sec. 5.47 of the Code which states that items such as 1) Tin and capital improvements are charged 50'0- to the general city, and SO% to the benefit n I c,-.p-. district, as opposed to the proposed formula of 85-I50. The proposed assessments are based on front footage only, not on the buildings, therefore this presents obvious inequities: the Citizens Savings Bank (7 or 8 floors) is benefited at tho same or even a loSser rate per square foot than the Lently Corp. building Lently -Llding (J- story) ; the Tnist with main building fronting on Tioga Street compares with the Lently Building. He said that other buildings such as the Seneca Building, two bank's parking lots, the DeWitt Mall., Cayuga Apartments, Savings & Loan, Reinhardt's Interiors , Niclat Court and others on Aurora Street. Woolworths and Ramada Inn are shown as not benefiting; at all f.-oin the Coi-amons, even though they do definitely receive a benefit from the entire Co1,-,M.cnS development. The Corner Book Store is assessed at $957 as opposed t-0 the Lently Building assessed at $28,000. Atty. King said there is no doubt but the conununity generally is benefited and will Continue to benefit from the Commons development if it survives as a business distrIct, fUld it is his opinion that it probably ought to be charged entirely to city tax rel.'eTlUeS C, I nierallv and that specific appraisals be made of each buildin�7 which would take into ,Count whether a particular building on the Commons or adjacent thereto, or a block ,T 4,-LL oNre r -,o-refrom has benefited by it and be reflected in the reassessment, Spreading 1; large a tax base as possible, including; ti�;o blocks north of the Commons instead of .1'". He further connepted that no consideration had been gives to possible development I I of other lands on the Co-iiwnas. He concluded by saying it is completely ullfair to charl-e a one-story building on the sea,.,ie basis as an eight-story build-`.a across 1. I g, c SS the Street Atty. 'Murray Lewis, 401 Savings Pank Building, addressed the hearing in regard to properties in the areas Surrounding the Co=ons but not on tho COFT"011ST Spec if Cornell. Theaters, Inc. and R=,ld Lewis on S. Cayuga Street. He said that cisS--SSM�nts on these properties are prewaV.i.;,.-o for a nunber of reasons, primarily because no -Am- those properties have not received any benefits from the Commons. Ile Said it is -2- January 26, 1977 queS ionabl.e whether they will receive any benefits, specifically with relation to �v;:1C i ii;tiu!c i5, l,il wilustLl of ir110 hours are those when the Commons is -lot in full operation, and the assessments are unwarranted. It was his understanding that irr,pro,aements ti{iere g`3JT)gr to be made to these areas - new sidewalks, plantings and o'P.eIr aesthetic things , rione �t which has beer: done. H said conl .atlon of assess- men is on properties, cr1 these streets s�lould be delayed for the reason that these properties have not sustained the benefits promised at the time of the hearings. He also sa._id that even though there have been effort, by the City of Ithaca to :improve the flow of traffic, in another Sense these properties have suffered from the traffic "improvements" because of the rerouting of traffic in these specific areas. He said to ready incorporate these areas into the Commons area, the improvements have to be done. He feels the Commons has been snmewhat detrimental to the adjoining properties. Mrs. Janet Aagaard, owner of the H & 11 Liquor Store, addressed the hearing, requesting information as to what the assessment is based on and a breakdown sheet. She suggested the signs reading "15 minutes parking - loading zone" at the end of the Commons be rei:lordcd to read "I5 minutes public parking." She felt this would benefit 'the CoiruT.ons. Mr, E0mund Hollenbeck, President of the Ithaca Masonic Temple Corporation, 115 N. Cayuga Street, commented that the Legal Notice refers to the proposed assessment for benefit of properties which he said is not the case. The Masonic Temple is a fraternal meeting place �,nd in no way does the Commons benefit it -- lack of parking, excessive traffic, ; more -r_•eople going by - is really a deterrent to its activities. He also said the ;rsses:.>ment is levied on a discriminator), line of 250 feet because, as had been pointed = out, thcre aro businesses outside the line which benefit. He said he wished to publicl}A State that tiie iaasens do not feel this would be a benefit to a fraternal meeting place. Mrs. Poole, ewrrer of the College Spa property, called Mr. Cox and asked that it be entered in the min-Gtcs that she would like to go on record as opposing the Fee Schedule Las beillo excessive. ILI City Clerk Rundle read two corrmunications to--the-hearing: January 24, 1977 ('ity of Ithaca It-h,aca, New York 14850 Re: Itbaca Comnons Assessment District Ger,_clemen: "i-n I was camrassed prior to the installation of the Ithaca Commons, I reported that I was not interested in the It}raca Com ons, it could do nothing for me and that the only persons that would specially benefit from the Ithaca Commons would be those directly situated on the Commons. qV !)-_roper y at 109 ?Forth Cayuga Street, Ithaca, lNew York_, is situated over half a block from the Ithaca Comrrorls uistrict and -,lot directly thereon and therefore receives no special benefit irol<1 the i_np:covements which are being paid for by this assessment. i respectf�}l.?y request that any such assessment be deleted from i.,, property at 109 a St-Irect, Tt'. >' York Lot No. 7G-2-;g on tine tax roils, since I do not verive , special b oft therefrom .,i.n:e I am a widow 72 years old and depend solely T? TfIP '"`" THE, yc nnci o._ i_1: m° i o > t: � pr,;,. rty for rrr, rr aintel���irce and sirppo c t. i resp 2c:iuliv request Chat .Hy special assessment a•,rainst my property be abated and deleted and cancelled ; ;ucE this nropert y d oA s not receive an y special benefit. _ w0L1.�C. £� 1 t l.� ou 1,`oul�2Ti.eild your rec rds tt5 S�rt tr t he prop( rty is in ?fry' nlme wl rl , since firy hus>oa11d, who was a co-owner with me, died In the year 1957. Respectfiill» yours, Nancy Natali Jani;^.y 21 , 1977 ,Mr. l:.obc:rt 0. Dingman, Superintendent City of Ithaca 108 East Green Street Ithaca) ;view York 14350 Re: One Story Office Building Corner Aurora and State Streets -3- January 26, 1977 Dear Bob: I want to thank you for spending the time you dial reviewing the special assessment levied for properties benefited by the Ithaca Cormnons. I understaiid that the Board of Public Vorks must apply the forrnlln approved bar the Co mr:cn Council. I also understand that the Board of Pubii.c works may and has arendccr. the formula Thcre it was evident that an inequity existed. For example, the ch,-irl�e from 50 feet to 70 feet in formulas 2 and 3. The Telephone Building property is unlike any other property being assessed for the following reasons: 1 . We have constructed a public cornnlons area With Planter ho?Ces, bpnches, raT[Ips, walk-ways at a cost of over $50,000. This public Corr. :)pis area ik!as constructed such that It would tie in :tii1tll the total Comm= dovigil✓pmc'nt. ill cldditl(�n Lam'• the large expenditure to construct this public COrt°mOns area, .%Te are faccod witii the continued expense of maintaining this C��linoI7S ar (sno;r '•Ciuv i., cicaning policing, landscaping mai>>Lenance, etc.) . — e merchants :,�Titain the Cel:m„ons have the pu'olic cor�T..on area in fron-c of their property maintained by the City at no cost. CZ 2. We have dev:loped a parlcirLg area at grado for -tile tenants. The cost of the land, paving and landscaping for this 36 car lot was approximately $100,000. We must maintain, clean, remove snow, police and landscape this area in haiTiony with the Corm—ions. We are not dependent on the ramp parking for the Cor-frz-ons, but rather add to accessibility for all :merchants within the Commons. 3. R'e seasonally decorate our private Commons area at our own cost to tie in With the public Commons. 4. We have approximately 500 feet of sidewalk along Aurora. and State Streets which we must ln_lintain, clean. and provide show removal. Unlike the merchants in tl-.e Co„ ons, this cost is not: borne by the City, but rather paid oy us. The entire area and frontage of our lot has been thrown into the calculations for the assess- ment of the "benefits" from our adjacency to the Commons. The formula is so inequitable that the Miller's Paper Company directly across the street from our lot is excll.dod from the benefit assessment. S. This benefit assessment is based upon the berefits derilred from pedestrian traffic gen^rated by tho pedestrian mall known as tho Ithaca Coiunions, however, we have been essentially cut off from pedestrian traffic in the Ithaca Comnons by Aurora Street abid the special ;Aurora Street right hard tuirning lane onto State Street. This tUr;iing lame has z -iclened the street crossing to the point that it is hazardous and people either hesitate to or will not cross fro,rr Roths- child's Department Store to the Telepho is Building. This pedestrian barrier has been magnified by the, 1^ch of a walk - don't walk signal on our side of the street. (so that people may view the safety signal from the Rothsc:hild's side) . In addition to the wide street crossing with an island (which island pedestrians are fearful to stand on in the middle of traffic) , pedestrian access to our building i.s further retarded by the traffic pattern which has been established at this corner. All traffic coming down East State Street must turn either left or right on Aurora Street at this corner. All traffic from South Hill down AurorL Street (from Ithaca Cellege, Morse Chain, National Cash Register, Therm Elactiic) , which is our rna_ior industrial area, must use the special right turn 1ane to react-, vast Hill, our maior residential area or proceed straight through the intersection to the Northern portion of the City. The traffic co-ant and turning nocessitY at this intersection manes it such that there is a con- tinuous stream of traffic against the pedestrian on both red and green lights. it is absolutely essential that traffic control devices be installed to provide ari all stop in F�ren., direction at this intersecticn for a period of tim adequate for the a`,'erago p'�d, stri,�n '- c:ross the widest section of Aurora Street: from the Contr,=, to the adjacont areas which are supposed to be benefiting from said pedcstr?_I'izi ^r.raf tic. - You. will note that the other eild of the Commons does not ha:,e a tnif.1"ic harrier i•c,sulting from high traffic turning. 6. The Co;mllxns develop.mont pi,ui showed a tree lined frontage on our Aurora Street and State St.rcei, front gos. s'his landscapLig has not been installed arid we are pl.arnang to dO everything possible to plant additional trees and landscaping to furthor bcauti ly L114_s lnuin entrance to the Commons. I enclose a cop of a Certlf ir'stn (14- rinj'�n r.i^n pr,tc,l }v rl._ T 41,,,, +.r 1-1 .�v r t __ �R „r, the New Yorl: Telephone Building for "I)istincti.ve architecture and Appropriate landscap in,g of this ^F.;tV, attractive building." w -4- January 26, 1977 In summary, I believe that the 'Board of Public Ftiorks should alter formula. #5 -rom -••� f talk' 111-St /o .feet" as was clone in foT:u J " la Y-2 rid 1,13 and - t. shouid proceed to do everything passible to remove the pedestrian traffic barrier betwe;:n the Cop ions and they 300 block of East State Street. In closing, I would like to note that the properties which do not adjoin the Coaffroris are 1-ery important traffic generators for the Commons. Over 80 people are now employed in the Office Building. Vie district offices of the New York Telephone Compajiy and the Metrop,olitali Life Insurance Company generate traffic from throughou-: _ the County to the dotivntown area (approximately ISO people per day) . There can be n question but what the properties outside of the Commons area are important and beue icial to the Cormons. These properties cannot withstand excessive taxation ant: continue to exist. glhank you for your consideration. Sincerely, Robert Reed Colbert Mr. Sam Leonardo, 310 N. Aurora Street, addressed the hearing regarding the double parking of delivery trucks in areas that_ coul-d be used for shoppers desiring short-term parki_rig, a.nd he suggested that some effort be made to control this so that everybody can benefit to the fullest. Pesol labor: to Close Pull i_c H;aring on Formula for Assessing Ithaca Commons icy Co:rcn. Ewaricki: Seconded by Comm. Schickel RESOLVED, That the pubiic Hearing on Formula for Assessing Ithaca Commons be clost,d. Carried Unan-ir«ously 7 T IC BL'Ii�lIi�IGS, FAT, TC G C)UrIDS 6 PAjt KS CUNNITTEE: � F:esoli�t:ion -By Coimil. Schickel: :-L,conded by Coi u. Ewanicki VvTILEREIAS, a public hearing has been held by this Board o:1 assessments levied on pa:rt,�., � determined to have '!)eon Especially benefited by the construction of Ithaca Coa nons ; in accordance with foiwulae adopted 'oy €.:his Boord on January 12, 1077, which asses-,. ,•e detailed in tl_e schedule entitle(l, 'Ithaca Commons Assessment Schedule, Proposed J .iivai 1?, 197'1", and the property owners affected halre been aff'ordej. an opportunity to be heard as pi-ov i_cied for by the City Charter, l�Gly, THEREFORE, BE IT PESOLVED, `bat the assessments schedule in the total amount of $94^,330.49 be and hereby is finally approved and recommended to the Common Council for confirmation. Discussion followed on the floor. A vote was tak-e,.i on the resolution which resulted as follows: Carried Unanimously t'7N "N T C.,�.T 10-NS: it.y C or< Rundle read a letter from John A. Taylor, Chair ma i of -che Commons Advisory Ro;)rd: JaT)uary 24, 1:977 �, t^yor JEet Conley Bu;-1-d oi' iub is 'Norms C i_ty of Ithaca scar Mayor Conley: A:t bite.. :rcgularly scheduled meeting of the Commons Advisory Board E^ld or. J,-Yn ary 2-16t, r 1� i:c":1oi�ing action was recorrended to the Board of Public Works: 1 j 1 t. A C?ii,- t-VI) t�1at the one-way -craffic pattern on Aurora '& Ca`luga Streets, which iiliti.atc(i .last jao-v,-e titer, be continued. jti%Ue recoginzing some inQonven-tense to Osc food services att.ra .Aur-)ra, 1. irlieti, what tiic OIi�-wdY 5ti'E'e 5 ar,o of Over- VJIC111�d--ig value -co those who wish. to make use of the Commons and those ,,;hc seek the r..ost efficient mo;remeiit of traffic through the downtown. 2) lVe also request a continuation of *.h^ low cost monthly 3•ental fee for the upper deck of the Green Street ramp. This service is greatly appreciated by the merchants and their employees, and makes valuable use of this space. r -3- January 26, 1977 3) We ask that you consider the continuation of the "Three Hour Parking Stamp" which is given to customers by the Di BA and was .i nit;a"N for the Chri;Mas season. Parking remains a serious consideration for shoppers, and we urge the Board of Public Works to make parking as convenient and inexpensive as possible. 4) Finally, we would strongly encourage the Pcard of Public Works to consider hal'r parking} information might be better convey.ri to the public. tt remains our belief that more signs regar6ing the Green Street raDp are essential. (Perhaps a sign on the "bridge" would help) . It. is obvious that the citizens of Ttha`._1 arc proud of tho CGTLmons, and it is equally obvious that there will need to be total cooperation between the various beards and agencies, and much work by all, if the Commons is to be the kind of facility which call maintain, such prifle. We on the Commons A(Tvi so?y Board greatly appreciate your commitment to and laboys for the Collnons, and look IoiwarU to all emerpri.s i ng future. Sincerely, Joan A. Taylor Chairman_, Commons Advisory Board C� t,^ Resolution By Comm. Ewani cki: Seconded by Comm. Schickel RESOLVED, That the comminication from the Commons Advisory Board be referred to the Q Parking, Traffic and Transit Committee of the Beard. Carried Unanimously PE'T'ITIONS AND HEARINGS BEFOP.E THE BOARD_: Raise in Sewer Bill Mr, Arthur Parkin, 1044 Danby Rd. , Town of Ithaca., asked for an explanation of the raise in his sewer bill from $7.20 per quarter to $26.64 per quarter. Supt.. Dingman explained that previously he had been billed the minifl-o l rate for a 3,14" meter; since he did plot receive water and had no meter, consequently he paid the minimum rate which was not equitable compared to the peop)e w1w do have the Mater and sewel. service. Therefore the Board established the rule of using the minimum charge for a 1" meter in areas where the water is not metered.. CITY ATTORNEY'S REPON: City Atty. Shapiro a..V,,ised the Board that by arrangement with the insurance company the city will recover 100% of its claim with respect to a water hydrant da.nagod in 1976 ill the Mount of $750. SUPERTNTENDEI F I S REPORT: l pp� iti,ient- By CcnUl. Bald.ini: Seconded by Comm. Schickel RESOLVED, ''hat Ricky Landon, a Laborer in the Construction Q Maintehance Division be appointed at $3.23 per hour, effective January 30, 1977. Mr. Landon'_> appointment carries a probationary period of 26 weeks. Carried UnanNously WATER A SANITARY S5VER CO�INIITITE: Trans-For ofFuHds By Co,9ml Ewanic j : Seconded by Comm. Schickel RESOI,-%T,D, `That $100 be transferred from Account 68130, Line 302 to Line 210 in the same account to provide additional funds for the purchase of an office chair. Carried Unanimously Late Payment Policy By Co:Lr:. Tic,Tanrc.:.L: Secort6ed by Corm. Baldini R SOLID, That the late payment policy statoment proposed by Commissioner Stein be referred to the Water I Sever Committee for report and recornepdation. Carried UnaTO.mously Ircro se in 1'1ater Rates Co k re Fort-c that Nv iyor Conlcy has received a let.tor from Qrse Chain taking exception to tale 43% inzycasc in wa"i.c.r r'a/.cs. A copy C-' Jhi`i letter is attached to the Minute Book. Tl''S JI, EIDi That the r T w C q I l iT the H i :�i„�� .:,, ,Ld.i. lettC:l' �rG+,� .�iJl 5t; 1.f12iil") (.�., iil:t-'f1i.111�, ( 1 1_ l[��('.1'C'a�C'. 1"!) (t%�ltC'r and sewer rates be refer od to the (dater. 6 Sower Coon i t tec. .4: J '.� -6- J&, ivary 26, 1977 Par;:ing Meters on L_indon_ Avenue k..irrri. U,;�anicKi reported receivinu a neritlon irom a resident on Linden Avenue requesting additional parkin.- meters on Linden Avenue. Ro solution �v C-orun. Eiia.nicki: Seconded 1->v Comda. Baldini RESMiTD, the matter of additional parking meters on Linden Avenue be referred to -the Parking, Traffic and Transit Co mpittee. Carried Unanimously IIIGH11,L1YS, STREET L MITTING F REFrJSE CCT.NITTEE: _giifiiorzatior to ):icl r11=►ira --- Crarn. Sa�Tw reported _t'nat as a result of conferences with the Mayor and the Planning Director, the department has expanded its consulting contract with Barton, Brown, Clyde F, Lo€-;uidice to provide the services of a landscape architect to review the design of the street lighting, signing, and signalization of the Elmira Road project. He will also design and specify, planting riaterials to be incorporated in the overall project :for further beautification of the roadway area. It is antici-oated that the construction bid for the highway as designe;i would be approximately $1,110,000. 'The improved signing, lighting and signalization will ad(i approximately 450,000 for a• construction cost of $1,100,000. A 5% construction contingency of $58,000 will bring the construction cost exclusive of landscaping to 1 ,218,000. Engineering design costs are estimated at `�='S,C?00 anti supervision at ;;20,000, making a total. project cest exclusive of landscaping at $1,283,000. -_ R-solution -y Comm, . Shaw: Seconded by Comm. Schickel RF,SOLVED, That contingent upon the Co?rmon Council approving an authorization of 31,400,000 for the project, the department be authorized to solicit bids for the construction of Ll..,).ira Road in accordance with plans and specifications prepared by Barton, Brown, Clyde F; Loguidice, said bid -to be received March 7, 1977 at 10 a.m. Carried Unanimously :lnpro,Ta1 of RevisE�rl Aolreement iri-tl. Barton, 8ro�•,n, Clyde �, Logui.dice By COiim. Shaw: RE",OLVED, That a .c°;wised agreement wiLa Barton, Broi�a1, Clyde F, Loguldice which prove('., for additional ,,n"?nco-fing services in connection with the desigii of a water line and drainage structure.. end street ligl:tin,g which were beyond t1Te scope of the original agreemont, and for the design ar; I _nspect.ion of landscaping and other visual amenities '.Ir:ich wore beyond the scope of she original agreement, be approved with the following total figures: E.D.A. Application $ 2,500 Design - 44,400 Inspection - 205,700 Carried Unanimously Elmira Road Project o-,yor�Conley intcr�med the Board there would be a meeting on hedresday, Pebruary 2, 1977 at 4:00 u.;:!. in t,ie Co:anon Cowncil. C .ar:bers, at the request of the P1anriT.g and Develop- n'e­�l't 1-0mumI'11-tee of Com:�,^n Cot.Tncil, at which time there wili to a full presentation of �.� Elm,ia7 a TZoad i-ro j oct. ?I IL'r1 S, CRLt ^:S ,�,-IY)r,; I)F T�T'l'''' C"�S•�I Vi . 4 11 LlL x,alrzt:ioTi c} 1.1. Creek - - t:c=,:}n_ b laini i_nl orwe._i the Voa.rd ti,a r by letter elated January 11, 1977, the Cortland it: <<i orTa:)_ office of the u�-partment of Environmental Conser,,Tation has extended a permit i� excavate Fail Creex to Ilart:h 17, 1977. It is not presently anticipated that ice CCs'.`4-ion,s wi.l1 perT:1! iv.-r1: in ti.e ._re 'C —fore �iiC exp 'atlon of tho perrrdt; however, the pe7mit is broad enoiJ.gh to allow Tr,s to C7iteZ' tJ;C Creei� for any emergency 1Cv rCiTC'vt that may be necessary,,. in Cas,cadilla Ceeek Lcridll. bala:i.rr-, i.nrox;ncd the Board that by .1--tter of January 13, 1977, the NNYS Department _FJJVi ro i,uer_tai CoTrser-.,atior. has advised the de=partment that no perlr,it will bo accessary to rc—,Qvn the eyist .r�r, shna1 in Crce� a j--cent to Avenue.4illc:; Thy 1.: depart-- !t',T�t: sloes, ho(,iever, rec:mtmend. cl,at the V;^Dr's be done bCf` eon .July 1 and SC-,r)tc' 1bCr 30 to prevent damage to thc: spaunJn4; of a variety of of � h, -7- January 26, 1977 PLU31,TC BUILDINGS PUBLIC GROUNDS F, I'Al'?,KS CO'%1,4TTJ'FE: Landscaping projec.t. at Dnrdon Rd. & Upy St. Com larrn-ing Department reports that it is still m. Schickel reported that t1e negotiating with Mr. Lambrou with rospect to the inprovomont. of the city Property On Dryden Road adjacent, to Mr. Lamihrou's business at 409 Lddj Street. Royest from Bradley Judson for Extension of His Boat Rental Agreement 17-t--Iradley T68sbE­ con ccs ire boat rentals at Stewart Park, reports that his- 1976 gross roccipts were 12,048.68, and that the total number of boats available for rental wero 22. Mr. Judson iiidicatus that his business in 1976 was not satisfactory from a monetary point of view. Ne has inade considerable investment and would like to Have this concession renewed for 1977. !.esolution iyComm.. Schickel: Seconded by Conn. Baldini RESOLVED, That Bradley Judson he authorized to continue his boat rental business in. Wwart Park for the 1977 season for a fee of $100, subject to the rules and regulations established for this operation in 1976. Carried UnanimousYr Authorization to Rea'uest Bids for Additional Pole Barn. ,.,By Comm. SChickol: Seconded by Comm. Fwanicki =- RESOL•tiIED, That the department be authorized to request bids for an additional pole barn Q;in the construction and maintenance service area. Carried Una-nimtously =.Approva.l_of. Change Order in the General Contract at GIAC By Comm. SchickelF MonAd by Comm. Baldini RESOLVED, That change order Gen. No. 1 to the contract of McGuire & Bennett for altera- tions at GIAC which, provides for completely refinishing the gymnasalxn floor, be approved for the additional cost of $2,000. Carried U-nani.ruously y2pyaj of Change Order in the Mechanical Contract at GLAC by Copra.-Baldini �iSOIXET), That change order Mech. No. 1 in the contract of f1ull -PlLnbing 6 Heating for [iterations at GIAC which provides for the purchase and installation of new sectlOns 4 the boiler, be approved for the additional cost of $434.20. Carried Unanimously ApRrojal_crf Change Order ,in the Electric Contract at GIAC By Comm. Schichel: Soconded by Conn. Baldini RESOLVED, That change order Elec. No. I in the contract of Bear Electric Colairaf-r.J for alterations at GTAC which provides for the elimination of one motor and provision of explosion-proof enclosures for three motors, and the addition of four fluorescent fixtures, be approved for a total credit of $105.18. Carried Unaninnusly �Pffovaj of Construction Bills fo-r-Southside Center By Secojidc,-F by U)-mjn. Balciini RESOLVT,D) That final requisition No. 3 of Donahue-Halverson, Inc. for construction services in conncction with the plumbing and heating at the Southside Center, be approved in SO amount of $1,618,90. Carried Unanimously Approval of All We Bills for Jelephony Installation at City Hall By ConfflA. RESOLVED, That an invoice of All-55do Co,,-miunicitions , Inc. for installation Of a telephone system in City Hall and at the Hall of Justice, be approved in the woount 7 $46,J01. SO. Carried Unaniniously ,nrovaj of ! _T. Construction Co. Chonge Order - Southside Coi-,mauni�Center. _c6p'ra. SAM 5 FCT T), CI RESOTHED, 1k.­,_t Chnnge Order #6 for Southsijo cop.-zicrnity Center -renovations be, 'a-r,,,proved in the account of 0�28. Carried Unanimous!), !proval of 1.J, Construction Co. Final Bill To- --i-i-o."-!,a-a'i T By i I,_,- i)i-L-L of t_j. construction Co. for Southside Center revovatioW be approved in the anuiuit of $10,257. Ccirried Unnnivou5ly January 76, 1977 Am)Y ov,I I c-f- I zoq if'i Ecz"T l:lcctrIc Co 'T, F F,- T�'-;'7- LA L. V-11(- lifia- requisition of Boar Electric Company for GJAC alterations ations be s approved in the amo m- t of 4,9 893.82. Carried Unanimously FENIANCE, ACCO[ANTS F, CAPITAL IMP'1-\0,MME1NTS C011,MITTEE: Audit llvlhi.spol 1: Seconded by Cojn-,.i. Baldini Rh'SOIAT11, That rills 11s audited and approved by the Finance Committee and listed on Abstract Rio. '-2 01. the General Fund accounts of the Department of Public 1'-Iorks and on Abstract NTO. I of the Water and Se,.ver Division, be approved for payment. I IT TS T receivable be approvcd and ordered rendered. T)T,TT1ER RESOLVED That the bills roceiv, 1) Carried Unanimously AllliTA Construction 1nsrectorls School By Cu-i-nm- - - Secondo(I by CormmTni. Bald.ini RESOLVED, 'chat EngJneerir--g Aide '111illiam Scott be authorized to attend the APWA constructj-cn Inspector's School in Schenectady, January 28 through February 4: the cost of reoistration, lodging, meals and travel to be a charge against the city. Carried Unanimously TRAFFIC & T-RANSTT Ca, 'MITTEE: One Street System in Central Business District by Co . B; Co-,,, ,,-i. i3j!—diT77--Se�-o�Sc mm RES1)L1v-17D- ' I'liat the Traffic Engineer be directed to prepare the necessary -resolutions nor approval by -the Common Council in order to make permanent the one-way street systom on Nlort"i Aurora Street between East State Street and East Court Street, and on No-1-th and South Cayuga Streets between Court Street and Green Street. Carried Unanimously S-recial Parlklng P(�7,it for the Upper Deck of Green Street Garage By Ch.,lin.. t?a, di 'lni. S&con,'F&f by Co'I'MR. Sciiickel I J� 0 I!T'SOLVED, That tll,c Sq)erintendent b-- authorized to sell -monthly parking permits for -C�'e upper d-lck o-f the East Green Street Garage at $5.00 per month. Carried Unanimously of 'Traffic Signal Equipment Seconjef by (,6E—Ti. SE17)f-cTel the City noi�,, has Crouso-Hinds traffic signal controllers and traffic equipment in use in 50 inters�ctj.ons throughout the City, and AS, sl-,--indardi zat ion would minimize the inventory of repair parts which must be a: i.si`i.ained for seTlAcing -traffic signals and controller equipment, and T 'AS 3 labor costs for servicing a standard simal equipment will be less than for servici-na 1-lifferent types, 0 NO',V, MEITUEFORIE, BE IT RLSOLIVED, That the Common Council be requested to adopt Crouse- 1-f'-n,ds as the stan',"ard traffic signal and controller equipment to be purchased and used 'I v arterial system on Moadow the C of Ithaca in year 197,7, except oii tho ei,,-Isting arte to 21-1thorize the Board of Public Worlks to for bids, and to purchase t-,-a-i-.tic sigrictl fli:nd controller -quipmont of t-iis nmanu facti irey in such quantities as the 4, -1 1 4 t. , - —L -n�-.,,ic' thc 1977 dr�ot Wil bu Z:1 Carried Unanimously- Transi, t S)Vswm Report of Ope-ratio-T-is 19"76 '�L-st. to Supt. Do-Lig".'erty presented the 1976 Report of Operations for the Community L, Transit 'S;-stem. Resolution -By Coi!,-;�>. Bal- ini: Socon"Led by Corim. Schicl-el mil), That That the Report of Operations For the Conu,.tunity Transit System for 19'76 be nroved by this Bo.-.ird. Carried Unanimously -T OST -D 11 B- �LNESS: 1-V-a-11 on Eddy Street called attention to in article in the iie-vtispaper in reference to the wall and mess on city property at Dryden Rd. and Eddy Street. After discussion the following resolution was offered: a C _9_ January 26, 1977 Resolution By Conn. Laldi.ni: Seconded by Com, . WIii-spell } :fiOLl1 D, That the City Attorn`y to take all lei;tll steps necessary to resolve the matrez' of the Lw,ibrou vall. Carrico Irlarr.u1,aus: y P•R)tor �'eh i r.1�� Ectt,i.pinent By Come. lialdi ni:� Seconded by Comml. 5ch:c}:el RESOLV;.D, That Supt. be a,.j,-bori:-ed to proceed ;pith bids on motor vehicle equipment provided in the 1977 Equipment List. Carried lina:nlmously AT)T")I 1pj\'�J'1�IT Ona rnat�on the meeting adjourned at S:S8 p.ili. POW CC jJoJeph A. Rundle, City Clerk �.E �var Conley, tayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 26, 1977 10261 Amelia P. Pearson G2122 14.79 10262 Itha Savings Bank G2122 75.76 10263 Walter Smith G2122 22.54 10264 Ithaca College G2122 64.61 10265 Kay Hanna G2122 22.54 10266 Ithaca College F2144 8.33 10267 Ithaca College F2144 8.45 10268 Wm Lower F4144 15.00 10269 Rosamond Danielson F2144 15.00 10270 PetEr Poelvoorde F2144 10.73 10271 Frank Lucente F2144 12.07 10272 Thomas Jackson F2144 15.00 10273 James Iacovelli F2144 20.56 10274 B. Campagnolo & V. Agresti F2144 32.62 10275 Intermunicipal Water Comm. - F2378 15.37 10276 Lee Quasey F2144 15.00 10277 Gordon Hollister F2144 15.00 10278 Robert Martin F2144 15.00 10279 D. Robertson F2144 15.00 10280 Intermunicipal Water Comm.-R. Lucente F2378 97.54 10281 Intermunicipal Water Comm.-R. Lucente, F2378 74.67 10282 Cornell University F2144 666.02 10283 W. E. Dennis F2144 530.80 10283 W. E. Dennis G2122 530.80 10284 Village of Trumansburg F2378 665.98 10285 George Zeller F2144 158.78 10286 Ithaca College F2144 74.24 10287 City of Ithaca G2122 704.14 10288 Agway Petroleum F2144 61.08 10289 Cornell University F2650 9.54 10290 N. Y. Telephone Co. F2144 185.00 10291 Intermunicipal Water Comm. F2378 425. 23 10292 Town of Ithaca G2374 78.06 10293 Dryden Sewer Dist. # 2 C2374 322.53 10294 Morse Chain Co. G2120 175.00 10295 Finger Lakes State Parks Comm. F2378 18.75 10296 Laura B. Hanna G2120 10.00 10297 Square Deal Service Sta. F2144 99.85 10298 Hi-Speed Check Weigher F2144 775.89 10299 Donohue-Halverson G2122 16.00 10300 Hull Heating & Plumbing G2122 7.00 10301 Roger Morusty 02122 34.00 10302 Frank Orzino 02122 20.00 10303 Glenn Smith G2122 55.00 10304 Weber Plumbing G2122 43.00 10305 City of Ithaca F2655 96.61 10306 City of Ithaca F2655 16.49 10307 City of Ithaca F2655 26.97 10308 City of Ithaca F2655 19.76 10309 City of Ithaca F2655 1,114.22 Water 8,330.55 TOTAL 10,526.32 Sewer 2,195.77 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. February 9 , 1977 PRESENT : Mayor - Conley Commissioners (5) - Baldini , Ewanicki , Schickel , Stein, Whispell ABSENT : Commissioner (1) - Shaw OTHERS PRESENT : City Atty. - Shapiro City Chamberlain - Wright Supt . DPW - Dingman. Traffic Engineer - Gombas Asst. Supt. Hannan Alderman - Bordoni Asst . to Supt. - Dougherty City Clerk - Rundle City Engineer - Cox MINUTES: By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the minutes of the January 26 , 1977 meeting be approved as recorded by the City Clerk. Carriod Unanimously COMMUNICATIONS: Clerk Rundle read the following communications to the Board: Auburn Park January 25 , 1977 Dear Mayor Conley, As secretary of Ithaca Cooperative Nursery School and as a mother of two young children, I would like to thank you for supporting the Auburn Street Playground. The children have enjoyed endless hours there in constructive and challenging play. I really Dope this will be the beginning of more neighborhood playgrounds . Sincerely, Marsha Goodhart Increase in Water q Sewer Rates February 7 , 1977 --� Board of Supervisors Ithaca, N.Y. Dear Sirs : I am writing to protest the method which is being used to implement the rate increases for water and sewer service . For -reasons which I will ex- plain below, I -peel that this method has caused my bill to be approxi- mately $16 mare than it should be . My most recent hill (dated 2/1/77) covered a nine-month period because my meter Lac' not been read the previous two quarters . I was billed for the entire t�i-ree qualtees at the new rate (which amounted to about S30 per quarter) . i feel i,'diat the first two of thcsc three :{liar tern *110Z'.l '1 Have. I-Eeen h:L11 d at the oils rate , since that is what I wo111d have been char ed if my ri3Ot r had been read last Octobir , as it should. have bec---n.. Judrt ng by `11,J areviol,s v';, ter b-ills , I would estimate: that lny bill for tilesE. two would a.hen 'Ea e been about $ 22 per charter instoad c:z: 30 , a di e;l'erice of 5`, c�r eac�) of th( sE t,�To quarters . In e1 l:f'Ct , t(1C'.) , T a;rl t7c'ili ; ilt.:laJ _wed +� � for 1'.Jt he1T1� i10P.lE' On tl"iP Clu'y th!" roI_V --no lan'; dt)es n0-t provic�'e fo such a jl<',j:a i•_v. 'o— And E 1� 'di en, you i E. �� ,o iTici'+ asc t-h L' rates , you Cii1d 10t intend ; your action S-k-c'ti 1 and 1,,T1.f_'fioct warni'_1c', . DIY`. Tl ni ;1_�.; .a..,�.aa�..� ..0 a.+., i.is�, t:i� +1111111` 1ilC LlllJU Ule'ifi Ci U--,L-d .lam C,ife s r > '� ? - n - tc l ?i'() ', e ; !)e l o G oily.}' .f`0�I.,11)I :� J11�:, , � ei:aU$E', sx11'tilJ_nr. ,101` .' 1: J r�1t ��,L11 v C3d1 R ''':"^C1. .t C' tt?1S 1?lu I zl'l: not 2;' 1' kng :'o-011: I', - new 1)] 11ing S) str-'19 I am Si,r"'p1v riShinS; ?!1 , 1.1 X111 :1n(1,11%161.;a1 C:dS,' , L0 1'1'1'r.:' a e X C C tif:)',"! to thC; rulf_' in orcl'or to, cc)), c a1) 1D.CtIl].lty 1 - 2- February 9 , 1977 As I told Mr. Dingman , I realize that it is hare, to do this in a fair Y and I ?4ould nct bC if tlil: li; N<;ic: uo ly a CilffeiellCC; Of a few dollars . But $16 is too much for me. to ignore . I hope that your sense of fairness will enable you to direct the City Chamberlain' s office to reduce my bill by $16 . Thank you zor your cons i.de,rat ion. Sincerely yours , Kenneth S. Brown 227 Bryant Ave . Ithaca February 8 , 1977 Board of Public Works Ithaca City Hall 108 East Green Street Ithaca, New York 14850 Dear Board Members : Within the past week, we received our water bill for the six-month period of August 1 , 1976 - February 1 , 1977 , and, needless to say, we were rather shocked at th unusually high bill as compared to other six-month bills which we have received. We realize that the new City water-sewer rates went into effect on December 1 , 1976 but we still .felt that our bill was abnormally high. In a telephone call to the Water Division offices in City Hall on Monday, February 7 , '1977 , we were informed that the new increased water-sewer rates , which went into effect on December 1st , were applied to the total water bill. We feel that it is totally inappropriate -to charge a new rate for a service used prior to the effective date of that increased rate . We are more than willing to pay the higher water-sewer rates , and we don' t disc, with the new rates , for that amount used after the rat,-, was to take efft: a. We do , however, feel that it is very unfair , and ;perhaps unethical , to put it bluntly, to charge new rates on old water. It is our sincere hope that this apparent oversight on the part of the Board of Public Works will be remedied so that our bills will accurately reflect the proper rates for water used. before December 1st and aster December 1st. We hope the situation can be taken care of locally, as we are prepared to take further action outside of the community , if need be . Thank you for your kind and prompt attention to this matter. Very truly yours , Mr. & Mrs . Robert B. Beach 40S Columbia Street Ithaca, New York 14850 cc: Mayo Edward Conley Richard Boronkay, Alderman, 2nd 'Hard Mrs . Elva Holman, Alderwoman, 2nd Ward Comm. Baldini commented that he felt it was absolutely wrong to charge people for the total at the new rate and the bills should be corrected. Resolution By Comm. Baldini : Seconded by Comm. Schickel RESOLVED ,That inequities created by the increase in the water and sewer rates be corrected so that water and sewer bills rendered for period Oct. 1 , 1975 to Jan. 1 , 1977 for Zone 3, be figured on the new water and sewer rates . Any bill prior to Oct . 1 , 1976 in Zone 3 be figured on the old water and rates . 3 `li i -3- February 9, 1977 Water and sewer bills rendered for period Nov. 1 , 1976 to Feb. 1 , 1977 for Zone 1 be billed on the new water and sewer rates . Any bill prior to Nov. 1 , 1976 in Zone 1 be billed on the old water and sewer rates . Water and sewer bills rendered for per:.od Dec. 1 , 1976 to March 1 , 1977 for Zone 2 be billed on the new water and sewer rates . Any bill prior to Dec. 1 , 1976 in Zone 2 be billed on the old water and sewer rates . BE IT FURTHER RESOLVED, That the City Chamberlain be authorized to extend the time payment period as necessary. City Chamberlain Wright explained to the Board the method used for billing water bills . Discussion followed on the floor. A vote taken on the resolution resulted as follows : - Carried Unanimously PETITIONS & HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Donald Le-wis , 200 Highland Avenue , Tel. 273-9040 , a third-year art student at Cornell university, presented a proposal to mount a mural on the parking terrace on the Seneca Street parking structure between the first and second floors . :ij Resolution By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That the proposal be referred to the Buildings and Grounds Committee , as well as to the Planning & Development and Commons Advisory Boards. Discussion followed on the floor. A vote taken on the resolution resulted as follows : Carried Unanimously COMMUNICATION FROM THE MAYOR Mayor Conley announced that all of the State ' s proposals to date on Route 96 and 89 projects are located in his Board Room and he asked that the members of the Board look at them and comment. SUPERINTENDENT ' S REPORT: Natural Gas S:nortaae Supt. Dingman informed the Board that because of the natural gas shortage , the Mayor feels it important -that the city do what it can to reduce its use of natural gas ; therefore it was determined to operate City Hall on a 4-day week schedule during February and March as follows : in February the building will be closed on the 11th and 21st which are legal holdays , and on the 13th which will be taker, as a floating holiday, personal day or vacation day by the employees . In March the building will be closed --vEry Friday. The work day will be extended so that every employee will work his full 35 or 40 hours . The building will be open from 7 a.m, to approximately 3 : 30 p . m. The Department of Public Works will not be closed. down; they can be reached by calling the engineering , construction and maintenance or water and sewer phones . Status of Elmira Rond Improvement Project City Engineer Cox =i-n ormed the Board that the department has advertised for bids and the contractors are picking up the contract documents as a result of the action taken by the Comuion Council at its meeting on February 2 , 1^77 . No funds were authorized for the removal of overhead wires or easements . The Engineering staff, PlanninG staff and Mayor ' s Office will try to get the easements , as Col?imon Council wlil not authorize expenditure of X194 , 000 for relocation of the utility poles until all of the easerti.;nt.: are s=ecured. In addition, :sir. Cox said there are some private faciliti-es located on tl.e Elmira. Load right-of-way (signs , landscaping , furniture , fences) which. will ha-Lre to be relocated by the merchants and this should not be a cost to t1ie City. .U.Ls�us�ivli 1v-L-L u ill- il�e i!.OUI' . i�i�i�`Ui' %- Vl1.d.U�' 21�i<e for all I XcCUtIVe Session following the meeting for further discussion. -q-- February 9 ,- 1977 romoti ons and Appoint•renis L`z oicic t on Ccr,_n, ln-anicki : Seconded by Cc­::m. Baldini i,,?SOLkTED, That William 17. Berich be appointed Chief Water 'Treatment Plant Operator in the Water and Sewer Division at the annual salary of $14 , 335 , effective February 13, 1977 . This appoi.ntinent carries a probationary period of 26 weeks . Carried Unanimmcusly .Ap ointments By Comm. Ewanicki : Seconded by Comm. Baldini. . �. RESOLVED, Thar Chris Conley be provisionally appointed a Sewer Plant Operator in the Water and Sewer Division at an annual salary of $8 , 505 , effective retroactively to January 5 , 1977. This appointment carries a probationary period of 26 weeks . Carried Unanimously By Comm. Ewanicki : Seconded by Comm. Baldini PESOLVED, That S. Frank Gombas be appointed Traffic Engineer in the Engineering Division at an annual salary of $15 , 964 , effective February 13, 1977. This appointment carries a probationary period of 26 weeks . Carried Unanimously WATER $ SANITARY SEWER COMMITTEE : Elements of Pr posed Contract Between City and Town for Water Services in Certain Areas oz t� he Town of .Ithaca By Comm Ewanicki : Seconded by Comm. Baldini RESOLVED, That a document entitled., "Elements of Proposed Contract Between City and Town for Water Services in Certain Areas of the Town of Ithaca (as Approved by Negotiators January 27, 1977) " , attached to Minute Book, be approved as the basis of a contract for service as indicated in the document. This approval is subject to approval of the same document by the Town Board of the Town of Ithaca within the next 60 days . IT IS FURTHER RESOLVED, That upon approval by the Board of Public Works the Town Board, the City Attorney be directed to work with the Town A-mc in the preparation of contract documents to effectuate this agreement. Carried Unanimously New Sewers in Town of Ithaca Comm. Ewanicki informed the Board that the NYS Department of Environmental Conservation has authorized the Town of Ithaca to proceed with actions leading to the construction of new sewers in the Forest Home area serving 91 homes , in the Coddington Road area serving 9 Homes , in the Elm Street Extension area serving 32 homes , op. Glenside Road serving 26 homes , , and on Slaterville Road serving 10 homes . These sewers when designed, funded and constructed, will enter into the City of Ithaca sewer system for treatment at the City of Ithaca Sewage Treatment Plant. Prior to the final approval of construction, the City of Ithaca and the 'Town of Ithaca must enter into an agreement which will provide far the treatment of this sewage . Resolution By Comm. Ewanicki : Seconded by Comm.. Schickel RESOLVED, That the Water and Sewer. Committee be authorized to work with the Town of Ithaca in developing a contract or a revision Of existing contracts which will provide for treatment of this sewage by the Cit,, . Carried Unanimously State Pollutant Discharge Elimination SSvstem Permit Asst. Supt. Hannan reported an the State Pollutant Discharge Elimination System Permit Eor the writer treatment facility. Iesolution By Comm. Schickel : Seconded by Comm. T3aldini RESOLVED, That Asst. Surat . Hannan be authorized. to sign the discharge permit application for the .-rater filtration plant which agrees to compliance with the terms of the permit and the schedule fo-r implementing construction tc provide for compliance. Carried Unanimously . ....,.,..,..n......,..,.,...,v...n...�.._.-.�=,w..n:aa.:c-:nnw,mgr. «+der.axa. sa-6..wc�.t �.e'!.s �rr, :.wr _r,,rE•, -"'_'.. .... *a-e•.- .77"Cr.RIC' LFB�T -5- February 9 , 1977 Mayor Conley left the meeting at 5 : 30 p.m. Vice Chairman Ewanicki chaired the balance of the meeting. Possible Assistance to City Water System Superintendent Dingman ;:eportod on the proposal of Stearns & rYheler for a comprehensive study of the ability of the Bolton Point water system and the Cornell water system to assist the City water system in the event of loss of source of supply or treatment capability. Resolution By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That this matter be referred to the Water and Sewer Committee. Carried Unanimously HIGHWAYS, STREET LIGHTItiG & REFUSE COMMITTEE : Collection Regulations By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That the Rules and Regulations of the Board of Public Works as codified, be amended by deleting Section 272 . 9 Collection Regulations and substituting therefor a new Section 272. 9 Collection Regulations , attached to Minute Book. Carried Unanimously Rte. 96 Consensus Committee Comm. Schickel informed the Board that a meeting of the Route 96 Consensus Committee will be held Thursday, February 17 at 7 : 30 p.m. in the Salvation Army Community Center. PUBLIC BUILDINGS , PUBLIC GROUNDS, $ PARKS COMMITTEE : Bill - Renovation of Southsi e Center By Comm. Schickel : Seconde by Comm. Whispell RESOLVED, That a final bill of Bear Electric Company for electrical services in connection with the renovation of Southside Center be approved in the amount of $2 ,431. 94. Carried Unanimously Requisition - Renovation of GIAC By Comm. Schickel. : Seconded by Comm. Whispell RESOLVED, That requisition no. 1 of McGuire $ Bennett for construction services in connection with the renovation of GIAC be approved in the amount of $10 , 350 . Carried Unanimously FINANCE, ACCOUNTS, £, CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on AL-strac;. No . 3 of the General Fund accounts of the Department of Public Works and on Abstract No. 2 of the Water and Seiver Division, be approved For payment . IT IS FURTHER RESOLVED , That the bills receivable be approved and ordered rendered. Carried Unanimously PARKING , TRAFFIC & TRANSIT COMMITTEE : Bus Shelter Construction Program. Comm. Sieinrepor-t--o-d on the status of the bus shelter construction program. Plans are approved in preli,ninary form. They have delayed taking further action until clarification of interest of jtioolworth Company in putting 1 shelter in their store. Amendment to Code - One-Way Roadways By Comm. Steir. : Seconded by Comm. Baldini RESOLVED, That the Common Council be requested to amend the City of Ithaca Code as follows : Section 60. 5 One-Way Roadways insert : ;North Aurora Street between State Street and Court Street , in a northerly direction. i 1 i -6- February 9 , 1977 Cayuga Street between Court Street and Green Street , in a southerly direction. Carried Unanimously Two-Hour Parkin_ - N. Titus Avenue CoT,im. Stein reported that the 90-day experimental regulations for tiro-hour parking on North Titus Avenue has proved to be successful. Resolution By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to amend its Code of Ordinances with respect to Traffic and Vehicles by inserting in Section 60 . 46H Two Hour Parking the following: North Titus Avenue , north side , from Cayuga Street to Geneva Street. Carried Unanimously :BUSINESS bupt.. Dingman requested that a resolution be offered setting aside the ,Money received over the next 5 years for sale of meters to IWC in a special Meters Account to be expended on order of the department for the purpose of installing remote readers throughout the city on a systematic Oasis at no charge to the property owners . Over a period of time this will reduce the cost of meter reading and constitute a saving to the city. ' ' esoluti on NY Comm. Baldini : Seconded by Comm. Stein RESOLVED , That a special Meters Account be created by the City Chamberlain from -the proceeds of the sale of meters to IIVC for the purpose of installing remote readers throughout the city on a systematic basis at no charge to the property owner. Carried Unanimously Lambrou Wall :one . Baldini asked City Attorney Shapiro if he had as yet received a reply to his letter to Mr. Lambrou in respect to removing the debris and wall or_ the city property at Eddy Street and Dryden Road. City Atty. Shapiro said he had not as yet received a reply, but expects to hear from Mr. Lambrou very soon as he had given him a week to remove the debris and wall . ADJOURNMENT: On a motion the meeting adjourned at 5 : 52 p.m. Jreul l ':^ . R�un—dle , :ity Clerk Edward J. Conl , pa or Page 2 1069 Cynthia Parsons A2690 769.40 1070 Tompkins County Trust Co, A2192 10.00 1071 Tompkins County Trust Co. A2192 7.55 1072 Tompkins County Trust Co, A2192 7.00 1073 Tompkins County Trust Co. A2192 15.35 1074 Swartout & Ferris Bus Service A1170 50.00 1075 Town of Ithaca A2262 136,500.00 1076 New York State Electric & Gas Corp. A2560 187.00 1077 New York Telephone Co. A2560 12.00 TOTAL 137,558.30 APPROVED BY FINANCE COMMITTEE i ELEMENTS OF PRC-POSED CONTRACT EETI-MEN CITY AND TOWN FOR WATER SERVICES IN CERTAIN AREAS OF THE TOWN OF ITHACA (AS APPROVED BY NEGOTIATORS JANUARY 27, 1977) Areas To Be Se_%.t d 1) The area : resently served by Buttermilk Falls Water District. 2) All of t << Town of Ithaca outside of the City west of Inlet Creek and Cayuf-,' Lake. Basis of Servic= Water to be .- mrnished at the City line to existing mains on old Spencer Road, Floral Av, ;:ue, Elm Street, Haller Boulevard, and Trumansburg Road up to and including N •. 1137 Trumansburg Road. The annual maximum amount of water to be served at _ach of these locations shall not exceed 110% of the amount served during 11 `5. The peak demand at any of these locations shall not exceed a rate g:•,-°ater than 150% of the average annual demand rate. Water to be :srnished to the Trumansburg Road district beyond No. 1137 Trumansburg Roac, through a master meter at the Cliff Street pump station. The average annual daily demand at this location shall not exceed 27,000 cu. ft. per day. Maximcm daily demand shall not exceed 40,000 cu. ft. per day, except N that fire flow replenishment may be as high as 55 cu. ft. per minute for a period not to exceed 24 hours. The Token may not increase the operating height of the "hospital tank", nor may it decrease the size of the force main connecting the hospital tank with the Cliff Street pump station. The City may continue to take supply from the Trumansburg district force main for the Oakdale Lane and Warren Place area, and will reduce the Trumansburg Road metering by an amount equal to the total meter reading in this latter area. The City will pay the electric costs at the Cliff Street pump station in proportion to the quantity of water used in the Oakdale Lane and Warren Place area. -2- The static pressure at each of these points of service will remain unchanged from the static pressure available at the present time. Term of Contrast The contract will be for an indeterminate period. After the third year either party will have the right to terminate on five-year notice. The Town will pay the City quarterly for the bulk amount of water delivered at 1.5 times the City rate. There will be a minimum quarterly charge of one million cubic feet. f Should the Town require greater amounts of water than indicated under Basis of i Service, the Town and City will enter into a further contract providing for the Town to pay capital costs of improvements within the City to the extent that they are necessary to meet the increased demand. In areas not served by a master meter, the City may at its option and expense, install a master meter at the point of interconnection, and this master meter then becomes the basis of payment by the Town to the City. The City's service under this contract shall be limited to the serving of potable water in the amounts and at the pressures indicated. Metering, billing, and other services such as line, valve, and hydrant service incidental to supplying water to Town customers will be handled by the Town. The Town will supply meter data to the City without charge so that the City may continue billing for sewer under existing sewer contracts. In the event the City joins IWC, this contract will terminate. Effective Date When this agreement has been approved by the Town Board of the Town of Ithaca, and the Board of Public Works of the City of Ithaca, it will become effective retroactive to January 1, 1977, and will supersede all existing contracts between the City of Ithaca and the Town of Ithaca for the service of potable water to the areas mentioned above. The Town will pay the City quarterly for water used in the areas above. The .� City and Town will adjust their billing under the terms of this contract yearly as CITY OF ITHACA DEPARTMENT OF PUBLIC WORKS RULES AND REGULATIONS FOR REFUSE COLLECTION Section 272.9 Collection Regulations A, Items accepted for collection a. Refuse - The waste material resulting from the day to day operation of a household. It may be placed for collection in either of the two fol?caving methods: 1. Metal containers with tight fitting covers and hp-ndles top and side. These containers shall net exceed 32 gallons in capacity. They shall be shaped so that all material flows freely when I dumped. When filled, the container should not I exceed 100 lbs. ' 2. Securely tied disposable plastic bags not less than 1.5 mils thick and sufficiently strong to contain the material enclosed. Each bag when filled-should--not exceed 50--lbs.- b. Glass fc,r recycling is clean glass bottles, jugs or jars in separate containers having a capacity of not less than 10 nor more than 32 gallons. The metal container shall be clearly labeled "Glass" in letters at least 3 inches high. i c. Aluminum for recycling is clean, pure aluminum in any form. It includes cans, cooking utensils, household appliances. When placed for collection, it should be in separate metal containers having a capacity of not less than 10 nor more than 32 gallons, and clearly labeled "Aluminum" in letters at least 3 inches high. d. Bulk newsprint for recycling is piled newspapers or magazines securely tied in packages not exceeding 50 lbs. e. Brush is tree branches, twigs, shrubs and hedge clippings securely tied in bundles not exceeding 36 inches in length nor exceeding 50 lbs. in weight. No tree branch may exceed 2 inches in diameter. f. Pasteboard is cardboard shipping containers which have been flattened and folded or nested. B. Method of placement a. Refuse, bulk newsprint, brush and pasteboard when prepared for collection as indicated under Paragraph A above, shall be placed at the curb after 2 p.m. on the day prior to the day designated for collection and before 5:30 a.m. on the day designated for collection. There will be no call-backs to collect items placed at the curb after 5:30 a.m. b. Glass for recycling and aluminum for recycling shall be placed at the curb separately from the items mentioned under 'a' above. They must -2- be placed subsequent to 2 p.m. on the day preceding the day designated for collection and before 5:30 a.m. on the day designated for collection. c. Only the items referred to under Paragraph A properly prepared and placed as indicated under Paragraph B will be accepted for collection. C. Empty Containers All refuse containers must be removed from the curb on the same day and as soon as possible after collection has been made. Refuse containers remaining at the curb on the day after collection will be picked up and disposed of by the City. - I BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 9, 1977 1078 Clarence L. Hazen A1710 30.21 1079 Timothy A. Chaffee A2690 24.10 TOTAL 54.31 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. February 23, 1977 PRESENT: Mayor - Conley Commissioners (5) - Baldini , Schickel , Shaw, Stein, Whispell ABSENT: -ommissioner (1) - Ewanicki 'THERS PRESENT: :ontroller - Daley City Attorney - Shapiro Asst. to Supt. - Dougherty Traffic Engineer - Gombas Superintendent - Dingman Alderman - Bordoni Asst. Supt. - Hannan City Clerk - Rundle City Engineer - Cox MINUTES: By Comm. Baldini : Seconded by Comm. Schickel *RESOLVED, That the minutes of the February 9 , 1977 meeting be corrected CZto read, under Promotion and Appointments , that the annual salary of the Chief Water Treatment Plant Operator is $13, 385 , and that the minutes be approved as corrected and recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE COUNCIL : Mr. Heinz Schacht , 516 N. Tioga Street , appeared before the Board to express concern that property which he owns on Renzetti Place may not be developable because , after talking to a staff member of the Engineering Department , iic understands there is no way he can hook up to the City sewer line. Also , he questions whether the roadway to his property is private or a city-owned street. 'omm. Baldini suggested that Mr. Schacht come to the Engineering and BuildJng Departments and discuss the matter further with the staff, try to determi.nl. -,,wnership of the roadway and decide what questions need to be answered, them feturn to the Board for their assistance , if necessary. STAFF REPORTS : Asst. to Supt . Dougherty presented a Status Report on the Construction and Maintenance Facility Project and said that hopefully the project would be closed out by the end of the current construction season . (Copy attached to Minute Book) . WATER & SANITARY SEWERS COMMITTEE : Remote Readers on Water Meters By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to establish a capital project for the placing of remote readers on water meters , and to transfer $6,000 from the Water Fund Contingency account and $6 , 000 from the Sewer Fund Contingency account for the initial funding. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously `,ewage Treatment Facilities Planning y Comm. Shaw: Seconded by Comm. Schickel ESOLVEI), That the Common Council be requested to establish a capital project for sewage treatment facilities planning, and to transfer $100 , 000 from Capital Reserve account #, 17 to provide for initial funding. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Common Cou;L_i.l be requested to establish t Capital P11;�o j ect -2- February 23, 1977 for water supply improvements studies , and to transfer $25 ,000 from Capital Reserve account #16 for initial _funding. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously HIGHWAYS, STREET LIGHTING AND REF:JSE COMMITTEE : T. H. Green Electric Co. - Bill By Comm. Shaw: Seconded by Comm. Baldini RESOLVED , That payment requisition #8 (final) from T. H. Green Electric Company for services in connection with the construction of the maintenanc facilities be approved in the amount of $11 , 078. 35 . Carried Unanimously Barton, Brown, Clyde $ Loguidice - Bill By Comm. Shaw: Seconded b;I Comm. Schickel RESOLVED, That a bill from Barton, Brown, Clyde & Loguidice for services in connection with the design of the Elmira Road project through January 29 be approved in the amount of $9 , 367. 02 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously BRIDGES , CREEKS AND STORM DRAINAGE COMMITTEE: Asst. to Supt . Dougherty reported on the status of the work in Cascadilla Creek - the concrete for the wall has been poured and a way has been de- vised by the railroad bridge to get into the creek to remove the sand bar. PUBLIC BUILDINGS , PUBLIC GROUNDS ANI) PARKS COMMITTEE : All--Mode Communications , Inc. -- Bill By Comm. Schickel : Seconded. by Comm. Baldini RESOLVED, That the final bill on the basic system contract for All-Mode Communications , Inc. for installation of the City Hall telephone system be approved in the amount of $2 , 793. 50. Carried Unanimously All-Mode Communications , Inc. - Change Orders By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That a bill from All-Mode Communications , Inc. for work done under change orders 3 and 4 for the City Hall telephone system, be approved in the amount of $158. Carried Unanimously Water Fountain By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, The Board requests Common Council to authorize the purchase of a new water fountain to replace the one on second floor of City Hall which has broken down; and amend the Equipment List for City Hall to transfer $450 from Contingency to Building-City Hall Equipment List. Carried Unanimously Mural - Seneca Street Ramp By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, the Public Buildings , Public Grounds and Parks Committee be given the power to act on the request for a mural to be placed on the Seneca Str�- Ramp after the Commons Advisory Board has made its recommendation. Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 4 of the General Fund accounts of the Department of Public Works on Abstract No. 3 of the Water y Sewer Division , be approved for payment. . • IT kTHER RESOLVED, That bills receivable be approved and ordered rende Carried Unanimously -3- February 23, 1977 PARKING , TRAFFIC AND TRANSIT COMMITTEE : By Comm. Stein: Seconded by Comm. Shaw RESOLVED, That a letter from Edward King relative to city traffic regula- tions be reforred to the City Traffic Engineer for study and comment , and that Traffic Engineer Gombas acknowledge receipt of the letter and inform Atty. King it has been referred to him. Carried Unanimously .)LD BUSINESS: .,-.ambrou Wall Omm. Whispell asked City Attorney Shapiro for the status of the clean-up rd removal of the wall on the corner of Eddy Street and Dryden Road. City Attorney Shapiro reported that he coordinated his inquest with the Planning Department , the rubble has been cleaned up but to the best of his knowledge the remainder of the wall is still there and if not taken down, he will have to commence a lawsuit. S 4 J-dewalk Assessment Comm. Whispell commented that in the Board' s referral to the Council it had ­Orecommended that tv,,o residential property owners be given special considera- Q-4ion in their payment schedules , and asked if anything had been done about this . City Clerk Rundle was directed to check and report back on the matter. =ADJOURNMIENT On a motion the meeting adjourned at 5 : 07 p .m. and the Board met in Executive Session. seJ)h A. RuIdle , City Cl erk Edward J.. /Con!-eor y t STATUS REPORT A391-20 CONSTRUCTION & MAINTENANCE FACILITY February 23, 1977 i Expenditures Estimated Estimated ret Item Budget Estimate to Date Remainder Final Ccst i Engineering 40,000 37,478.40 --- 37,478.40 Main Building 650,000 626,967.50 12,800 639,767.50 Building Contingencies 50,000 --- --- --- Storage Sheds 35,000 30,877.48 35,000 65,877.48 Gravel Basing 76,000 82,254.84 --- 82,254.84 Paving 44,000 171412.74 43,000 60,412.74 Fencing 20,000 --- delete --- Building Furnishings 16,000 18,330.83 --- 18,330.83 Site Work & Drainage 10,000 11,762.53 2,300 14,062.53 Water & Sewer Service 8,000 8,259.99 --- 8,259.99 Landscaping 5,000 2,292.00 2,000 4,292.00 Project Contingencies 46,000 4,413.03 --- 4,413.03 Totals 1,000,000 840,049.34 95,100 935,149.34 Appropriation 990,000 UMTA Items = 869,271.87 16;J% = 143,429.85 80% = 114,743.88 UMTA Budget = 132,000.00 a< 3 Note: A fare box vault storage safety room will have to be con- structed under this account before we go to the exact fare system. Preliminary estimate is incomplete waiting word from the Mosler Safe Company. ti Bohn A. Dough ty Asst. Supt.(-6 Publ c Works i y A- BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE February 23, 1977 10310 W. R. Neish G2122 18.44 10311 Ithaca College G2122 147.54 10312 Amelia Pearson G2122 15.72 10313 J. C. Watts Inc. G2122 23.36 10314 Elise Meng G2122 14.55 10315 James R. Rider G2122 15.94 10316 Fred J. Small G2122 14.55 10317 Lee Davenport F2144 16.96 10318 Mildred M. Smith F2144 23.49 10319 Glenn Wells F2144 52.12 10320 Socony Mobil Oil F2144 15.65 10321 James Mc Millan F2144 23.79 10322 Eleanor Sturgeon F2144 22. 23 10323 Michael Dooley F2144 28.85 10324 John Augustine F2144 50.21 10325 Robert Pound F2144 16.90 10326 Leo Guentert F2144 21.15 10327 Ada P. Slowe F2144 33.19 10328 Philip Kaplan F2144 53.59 10329 R. H. Park F2144 20.02 10330 Dorathea C. Womble F2144 13.15 10331 Walter Gangle F2144 11.01 10332 Jason Fane F2144 23.49 10333 Rosamund Danialson F2144 26.48 10334 Rudolph West F2144 15.00 10335 Stanley J. Bowman F2144 15.00 10336 D. Lucente F2144 15.00 10337 Joseph B. Daley F2144 15.00 10338 Richard E. Mix F2144 15.00 10339 Edward Biondi F2144 15.00 10340 Larry Caldwell F2144 15.00 10341 Lee Multari F2144 15.00 10342 Jason Fane F2144 15.00 10343 S.C.L. Intermunicipal Water Comm. F2378 14.34 10344 Town of Ithaca F2378 4,463.97 10345 Hi-Speed Check Weighers F2144 850.16 10346 Donohue-Halverson G2122 27.00 10347 R. J. Morusty G2122 11.00 10348 Frank Orzino G2122 8.00 10349 City of Ithaca F2655 1,144.61 10350 City of Ithaca F2655 1,385.80 10351 City of -Ithaca F2655 119.34 10352 City of Ithaca F2655 15.73 10353 City of Ithaca F2655 12.29 10354 City of Ithaca F2655 9.93 10355 City of Ithaca F2655 26.28 10356 City of Ithaca F2655 185.31 10357 City of Ithaca F2655 5.14 10358 City of Ithaca F2655 40.72 10359 City of Ithaca F2655 11.42 10360 City of Ithaca F2655 27.54 TOTAL 9,195.96 1080 Ms. Betty Friedlander A1710 50.72 1081 Delta Delta Delta A1710 50.72 1082 Herr's Motor Express Inc. A1710 211.61 TOTAL 317.05- 313.01 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. March 9, 1977 PRESENT: Mayor - Conley Commissioners (5) - Ewanicki, Schickel, Shaw, Stein, Whispell ABSENT: Commissioner (1) - Baldini OTHERS PRESENT: Supt. of Public Works - Dingman Traffic Engineer - Gombas Asst. Supt. - Hannan City Attorney - Shapiro Asst. to Supt. - Dougherty Aldermen - Bordoni, Meyer City Engineer - Cox City Clerk - Rundle } MINUTES: By Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That the minutes of the February 23, 1977, meeting be approved as t recorded by the City Clerk. 4 Carried Unanimously W-0 r, CC PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD Senior Citizens - Men's Golf League: Mr. C. E. Dayton, 320 Siena Drive, representing the Senior Citiznes of Tompkins County, petitioned the Boad for use of Newman Golf_ Course on Thursday mornings with tee-off from 9-11 a.r.. for nine holes only, with the understanding that if they tee off before 11 a.m. they may have the opportunity of completing the nine holes. Supt. Dingman commented that there would be no change in the activity or fee from S' last year except for the understanding that if they tee off before 11 a.m. they receive assurance they may complete 9 holes. Resolution: By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That acceptance of this arrangement with the Senior Citizens with the conditions as outlined be approved. Carried Unanimously Lambrou Wall: Director of Planning & Development Van Cort presented the proposed plan for the southeast corner of Dryden and Eddy Streets. He reported that a verbal agreement was reached and the City Attorney will prepare a legal. instrument which will bind all parties. Mr. Van Cort read a memorandum from himself to the Board of Public Works as follows: "Pursuant to your request of December 8, the Department of Planning and Development, in consultation with Mr. Lambrou, has developed a site plan for the property adjacent to 409 Eddy Street which is acceptable to both the Department and Mr. LanLbrou. At a meeting today with Mr. Shapiro, Mr. Lambrou, Ms. Townsend and myself., all parties agreed that the following actions would be taken: Mr. Lambrou will complete removal of the wall. The City will then prepare the site for planting and paving, including removal of a large existing elm stir.ip, excavation of existing soil and replacement with planting soil. The City will then plant. trees and bushes as part of the Spring 1977 planting plan and install paving in accordance with the plan. Mr. Lambrou will reimburse the City for the cast of -paving in an amount not to exceed. ;400. Mr. Lambrou will be responsible for maintcrarr- of both the planting and the pavement. Mr. Shapiro will prepare a legal instrument b?-nding the parties to this agreernc�nt. 1 ;�vN�. Liiai: -nis meets with your approval. If the Department of Planning and Development can be of any further service in this regard, piea:,e clo not hesitate to contact us. cc: Mayor Conley, M. Shapiro" -2-- March 9, 1977 CI'T'Y A'TTORNEY'S REPORT: City Atty. Shapiro reported he had met with Mr. Lambrou in the Planning Department office with respect to the wall on the corner of Rddy St�� ct uiid Dryden hoaa. 'The Planninq Department does have some plans for treatment of that particular corner. Mr. Lambrou now understands that the wall must come down and he as agreed to take care of this in the very near future. According to Mr. Lambrou, apparently the cement footer upon which the wall was built was there when he purchased the property in 1966 and City Atty. Shapiro informed the Board that it is the City' s responsibility to do with it as it wishes. SUPERINTENDENT'S REPORT: Appointment: By Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That Richard D. Searles be appointed as a Laborer in the Buildings and Grounds Division at $3.23 per hour, effective February 28, 1977, with a probationary period of six months. Carried Unanimously WATER AND SANITARY SEWERS COMMI`T'TEE,: Meeting with Finance & Administration Committee: Comm. Ewanicki requested that a date be established for a joint meeting with the Finance and Administration Committee of the Common Council for disc-assi.on on the scope of the water supply study. Supt. Dingman, with the approval of the Loard, said he would try to set up a meeting at 4:00 p.m. on Wednesday, March 16, 1977, in the Chambers. Proposed Agreement With Town of Ithaca: By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the proposed agreement with the Town of Ithaca for the treatment of sewage be kept in committee with power to act. Carried Unanimously Bias - Water Meters and Remote Reading Devices: By Comm. Ewanicki: Seconded by - Comm. Schickel RESOLVED, That the contract for supplying water meters and remote reading devices in accordance with the specifications of February 15, 1977, be awarded as follows: Item a - Badger Meter, Inc. Item f - Hershey Products, Inc. If b - Badger Meter, Inc. If g - Hershey Products, Inc. it c - Badger Meter, Inc. it h - Badger Meter, Inc. to d - Hershey Products, Inc. it i - Hershey Products, Inc. It e - Hershey Products, Inc. to j - Badget Meter, Inc. Carried Unanimously Bill #10298 to Hi.-Speed Check Weighers: By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That bill #10298 to Hi--Speed Check Weighers be expunged. A corrected bill was included in the audit of February 23, Carried Unanimously 9TCHWAYS, STREET LIGHTING AND REFUSE COMMfTTEE: Elmira Road: Comm. Shaw reported that three- bids were received for the construction of Elmira Road as follows: Bidder Alternate A Alternate n Warren Bros. $1,441,323.29 $1,425,255.29 Cihemung Contractor - Elmira 11377,236.00 1,362,836.00 Parlor City - Endicott 1,325,836.50 1,310,436.50 The Engineer's estimate was 1,168,000.00 1,138,300.00 Because the bids as submitted exceed our proposed budget after_ allowing for contingencies, by approximately $142,000 or 12%, we have not prepared a recommendation for award. We are currently negotiating with the apparent low bidder in an attempt to bring the total cost within the budget. -3- March 9, 1977 Resolution: By Comm. Shaw: Seconded by Comm. Sccickel RESOLVED, That the bids on the Elmira Road project be referred to the Highway Committee. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMltl!TTEE: Mural on Seneca Parking Garage: Comm. Schickel reported the Buildings and Grounds Coirumittee, acting at the direction of the Board of Public Works at its February 9 and 23 meetings, has consulted with the Planning Board and with the Commons Advisory Committee and has decided to permit Mr. Donald Lewis to erect four 7' x 20' murals on the Seneca Street face of the Seneca Parking Garage, subject to the following conditions: 1. Mr. Lewis shall hold the city harmless from any cause of action which may result from his erection or maintaining the murals on the building. 2. Mr. Lewis will furnish proof of insurance adequate to meet the above requirements. 4 3. The detail of erection and attachement will be subject to the approval of the Supt. of Public Works. 4. Mr. Lewis will furnish the city with a document absolving the city of any responsibility for the murals. 5. Mr. Lewis will remove the murals from the building approximately 60 days after they are first attached. 6. The Board of Public Works reserves the right to revoke this permission at any time and for any reason. Ithaca Farmer's_Market: Comm. Schickel reported that Mr. James M. Linton, president of the Ithaca Farmer' s Market, has written requesting renewal of the rental of the old freight sta.ti.or::s site on Taughannock Boulevard for the period of May 20 through November 5 on the same germs and conditions as their agreement of 1976. Resolution: By Comm. Schick±_: Seconded by Comm. Ewanicki RESOLVED, That the license of the Ithaca Farmer's Market to use the site of the old freight shed on Taughannock Boulevard for a farmer 's market be renewed for the period May 20 through November 5, 1977, under the same conditions that prevailed during its rise in the 1976. season. Carried Unanimously Requisition 02 _ McGuire &_Ben.nett: By Comm. Schickel.: Seconded by Comm. Stein RESOLVED, That progress requis.i.tion #2 from McGuire & Bennett for construction in connection with alterations at GIAC be approved in the amount of $2, 121.00. Carried Unanimously Report of the Shade Tree Advisory Committee: Comm. Schickel reported that a cony of the report of the Shade Tree Advisory Committee recommending planting mar the 1977 season was distributed to each Board member. (copy in minute boob) Irae accompanying plans are available for inspection at the Superintendent's office. Resolution: By Comm. Stein: Seconded by Comm. Schickel. cESOLVED, That the report of the Shade Tree Advisory CorruAttee be accepted. with thanks. Discussion followed on tho floor. A vote on the resolution rpsulte,d as follows: Carried Unanimously -4- March 9, 1977 f7nr Shade Trec-,3. (13y ConM. S4cein: Seconded by Comm. Shaw K!�SOLVI.;".), `?'hat the Supt. he authori,,crl to bid for shade trc,.es for the 1977 ,-3prin(-j planting season to the extent that funds are available in the 1977 Budget. Carried Unanimously FINANCE & CAPTTAL I1,11PROVEMENTS Audit: By Comm,. Whispell: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 5 of the General Fund accounts of the Department of Public Works and on Abstract No. 4 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Unanimously Bids for Motor VehicLe Equipment: Comim. Whispell reported that bids were received on DlondaYr March 7 for furnishing motor vehicle equipment in accordance with the specifications of February 14, 1977, as shown below: By Cormn.* Whispell: Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying three 24,0009- GVW Dump Trucks be awarded to Bill Zikakis Chev. Inc. for their low net bid of $26,197.00 That the contract for supplying one 1 ton Crew Cab Stake Body Truck be awarded to Cayuga Ford, Inc. for their low net 'bid of $4,257.00. Thai: the contract for supplying one 20 cu. yd. Refuse Packer be awarded to Cayuga Ford, Inc. for their low net bid of $23,713.00. Tha.t t'he contract for supplying two 24,000# GVW Dump Trucks be awarded to Truck Town Sales ,, Service for their low net bid of $12,587.35 That the contract for supplying one 1/2 ton Suburban be awarded to Bill Zikakis inc. for their low net bid of $5,015.51. That the contract for supplying ona 3/4 ton Pickup be awarded to Cayuga Ford, Inc. for their low net bid of $3,184.00. That the contract for supplying one 3/4 ton Pickup be awarded to Cayuga Ford-,*. Inc. for their low net bid of $3,274.00. TInat the contract for supplying one 1 ton Dump Truck be awarded to, Cayuga Ford, Inc. for their low net bid of $4,081.00. That the contract for supplying orte 1/2 ton Pickup be awarded to Cayuga Ford, Inc. for their low net bid of $3,969.00. Carried Unanimously PA-_,c,KING, TRAFFIC AND TRANSIT COMMITTEE: Parkinq Spaces for Ramada Inn; By Comm. Stein: Seconded by Comm. Schickel That th(-, Superintendent be authorized to reserve 70 parking spaces in Parking Lot 'D' Car Ramada Inn in connection with the rarrarri Club on Friday, September 30, Saturday, October 1, and Sunday, October 2. IT IS FURTHER RESOLVED, That the res-rvation of spaces and the charges therefor be worked out by the �iuperintendent. Carried Unanimously Re-f-)ort of Traffic Engineer. : Traffic Engineer Gornbas reported that it was requested that tr&"fic studies be made pertaining to aJd]_tional traffic control at the inte-rsecL'ions of 'Vest Clinton and Corn Streets, and Hancock and Third Streets. Subsequently, the following changes will be made: Existing stop sign at Clinton arc: Corn Streets will be supplemented by standard star bar and crosswalk painted on tho road; nc!w crosswalks wiii be striped across Clinton Street and, they will be advance posted with standard warning signs. Also, parking on northwest corner will be resLricte-d in further than at present. .V At Hancock and Third Streets, we will be asking for a 4-way stop. We will add additional panels below the stop P signs indicating all way. Again star bars and crosswalks will be painted and parking will be curtailed at the intersection to improve the visibility. BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 9, 1977 10361 Lee Davenport F2144 13.15 10362 Donald H. Lawrence Jr. F2144 23.49 10363 Richard Braunbeck F2144 21.15 10364 P. & C. Foods F2144 23.49 10365 114 W. Buffalo St. Corp. F2144 15.00 10366 Arthur Bierce F2144 15.00 10367 Philip E. O'Neil Jr. F2144 301.65 10368 Cy Ortin F2650 6.48 10369 City of Ithaca F2144 1,038.31 10370 Cornell University F2650 28.68 Water 1,486.40 TOTAL 1,486.40 Sever .00 APPROVED BY FINANCE COMMITTEE 1084 New York State Electric & Gas A2560 140.00 1085 Allen Insurance Co. A2690 1,700.00 1,840.00 -5- Aarcn y, ly Mr. Gomba.s further reported that there will be parking removed at two places where there are dangerous curves in the read--the east side of Lake Street in the vicinity of the main entrance of they Ithaca Gun Company, and the west side of Highland Avenue in the vicinity of Thurston Avenue. Alderman Bordoni called the Board's attention to a complaint from an individual who lost his muffler going up the upper part of Green Street parking Tamp and inquired as to whether there were other complaints regarding this problem. City Eu,inecr was directed to look into the matter. Parkinq Rate - Seneca Street Ramp: Resolution: By Comm. Stein: Seconded by Comm. Whi.spell RESOLVED, That the matter of reviewing the monthly parking rate in the Seneca Street garage be referred to the Parking, Traffic and Transit Committee for study. Carried Unanimously Route 96: Comm. Stein reported that Jack Sh&w, Chairman of Rcute 96 Consensus Committee, has announced that there will be apubli_c working session of the corunittee on Wednesday March 23, at 7:30 p.m. in the Salvation Army Curmranity Center at 150 North Albany Street. He has urged participation in this forum by local. representatives and groups who have ..y alternatives to the proposals presented by the NYS Department of Transportation. _Reque.5i__from .T.th<zco: Corim. Stein reported that Ithaco has written a letter to the Board of Public Works requesting permwssion to repair and maintain Cherry Street p Extension as an access to its parking areas. It is their intention to blacktop a 25' wide roadway from the intersection of Clinton and Cherry Streets to their parking areas. Resolvtj.on: By Comm. Stein: seconded by Comm. Whispell RESOLVLD, That a revokable license be granted to Ithaco permitting the use of the unopened portion of Cherry Street south of West Clinton Street as an access to their present parking areas; the details of the license to be worked out by the City At .orney and the Supt. of Public Works. Carried Unanimously The Board adjourned into Executive Session at 5:18 p.m. The Boa=-d reconvened into Regular Session at 5:25 p.m. FINANCE & CLPITIJ, TMPROVEMENTS COMMITTEE: Bids for Motor Vehicle Ea By Comm. hispell: Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying one 24,0004 GVW Cab and Chassis be awarded to Cayuga Ford, Inc. the lowest responsible bidder meeting specifications - $6,:54.00. Carried Unanimously t By Comm. Whispell: Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying one 5yd. Dump Trucl: be awarded to Cayuga Ford, Inc. the. lowest responsible bidder meeting specifications - $21,597.00. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5:27 p.m. Jpsepii`A. Rundle, City Clerk' Edward Conley, P4 ar r 4• ` s � y i R 7 � � ` 1 , f ; i ti • r i ! �, -+ ,'A•„ h `-( �.1 t �� ,i r ! i � ,...� i •'1 l � 1 .` 9 1 ( 1 f "t •Ys t" ,', 'I yr' t i i ! l i Ii ? ' 1 ! � � � � 1 _' �"`i, �� � �f ! t.• 4 �� ! S i `d ro�ii.. j ; � . . � I � t l ! � j `'`✓ � 5`, � I� i..f ,;��\ ��,,; �,`;.0 �` ! _• Imo'-'••d �� ;�7`+t f _ � t L f it BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NLW YORK Regular Meeting 4:00 P.M. March 23, 1977 PRESENT: Mayor - Conley Commissioners (5) - Baldini , Ewanicki , Schickel, Shaw, Whispell ABSENT: Commissioner (1) - Stein OTHERS PRESENT: Asst. to Supt. - Dougherty Aldermen - Bordoni , Meyer Asst. Supt. - Hannan City Controller - Daley City Engineer - Cox City Clerk - Rundle Supt. of Public Works - Dingman Deputy Clerk - Pezdek City Attorney - Shapiro MINUTES: rt ,..� By Comm. Schickel : Seconded by Comm. Ewanicki C� RESOLVED, That the minutes of the March 9 , 1977 meeting be approved as recorded by the City Clerk. Carried Unanimously L PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Parking Space Request Due to the parking problem on Eddy Street , Mr. Gus Lambrou, 414 Eddy Street, requested that the Board rent parking space in the Municipal Parking Lot on Dryden Road, on a monthly basis , to himself and businesses on Eddy Street. Mr. Elwood Blaker of Gnoman Copy Service , 407 Eddy Street, appeared before the Board in support of Mr. Lambrou' s request. He said that due to the necessity of coming and going on business calls all day, he is plagued with parking tickets. Refolution iy Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the request for parking in the Municipal Lot on Dryden Road be referred to the Parking & Traffic Committee. Carried Unanimously Mayor Conley said he would request the staff of the Departments of Planning & Development and Public Works to look at the problem and see if some other space could be provided other than the Municipal Lot. Food Concession at Stewart Park Mr. Hugh Corrigan, representing Challenge Industries , referred to Item 6 of the agenda, saying he felt strongly that the food concession at Stewart Park should be let out for bids . He said in 1974 and 1975 it was let ou. for bids ; Challenge Industries was successful and did operate the concession. In 1976 they approached the Board, suggested it not be let out for bids . but they were told it should be let out for bids , which was done. Challenge was unsuccessful and did not get the concession. Now in 1977 they are faced with a fete accomp16 and he asked the Board to again consider that by Challenge Industries operating this concession it provides new and different work experience and training for handicapped people , and he asked the .Board to consider letting it out for competitive bidding. SUPERINTENDENT' S REPORT: Supt. Dingman presented the following letter addressed to himself and the Board: "Scott Molin 307 W. 106 St. Apt. 2R New York, N. Y. 10025 Board of Public Works c/o Mr. Robert 0. Dingman City Hall 108E. Green Street Ithaca, New York 14850 -2- March 23, 1977 Dear Sirs: 1 am r tiro to put in a formal request to zcll rce crean, in Cass YY Park again this summer. When I appeared before the Board of Public Works last May I was asked to write well in advance this year in order to give you the proper time required in these matters. This will be my fourth summer selling ice cream in Ithaca and I will be attending summer school at one of the three colleges in the Ithaca area as well. As I explained last year, this summer job is my only source of income and is vital if I am to finish my education. Cass Park is a very important part of my route and I hope you will grant me permission to se: ice cream there again this summer. The first two summers I sold ice cream in Ithaca I was the only one working in Cass Park. Last summer Challenge Industries had a truck selling ice cream,potato chips , etc. There seemed to be no problem with both of us working there and I don' t see that this should cause any problem. As was the case last year, I will be driving a van around the streets of Ithaca and will have a vending permit from the City of Ithaca. The time I will be interested in being in Cass Park will be during softball games.._ Naturally, I will cooperate with any rules or regulations you might require in order for me to work in Cass Park. I will be in Ithaca in May and will be very happy to meet with you and answer any questions you may have. Thank you for your consideration. Sincerely, = Scott Molin" Resolution By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the request from Mr. Molin to sell ice cream in Cass Park during the summer be referred to the Buildings $ Grounds Committee. Carried Unanimously Supt. Dingman informed the Board that in 1976 Mr. Molin didn' t have an exclusive concession, but both Challenge Industries and Mr. Molin were given limited permission to run their particular types of vehicles in the park. Appointment By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That Robert J. Gombash be appointed as a Laborer in the Con- struction $ Maintenance Division at $3. 23 per hour, effective March 14, 1977, subject to the usual probationary period of six months . Carried Unanimously WATER & SANITARY SEWERS COMMITTEE: City of Ithaca Town of Ithaca Proposed Agreement Comm. Ewanicki reported that at its last regular meeting the Board referred a proposed agreement between the City of Ithaca and the Town of Ithaca for sewage treatment and related services . This referral gave the committee power to act. The committee , meeting on Friday, March 18 , thoroughly discussed the agreement with representatives of the Town of Ithaca and having Trade minor adjustments , approved the agreement. Resolution By Comm. Ewanicki: Seconded by Comm. Baldini RESOLVED, That the action of the Water & Sewer Committee in approving t} document entitled; "Elements of an Agreement Between the City of Ithaca a the Town of Ithaca for Sewage Treatment and Related Services" dated March: -11 1977 (in Minute Book) be ratified° and the City Attorney directed to put the agreement in proper legal form and present it to the Board for authorization of the Mayor' s signature, Carried Unanimously Expungement of Bill By Comm. Ewanicki : Seconded by Comm. Baldini RESOLVED, That bill #8668 of the Water & Sewer Division to Albanese Plumbinj in the amount of $324, be expunged. Carried Unanimously -3- March 23, 1977 ` HIGHWAYS STREET LIGHTING & REFUSE COMMITTEE: � Elmira Road Construction Comm. Shaw reported that bids for construction of Elmira Road were reported aZ the meeting of March 9 and referred to committee. Resolution By Comm. 5 aw: Seconded by Comm. Ewanicki RESOLVED, That the contract for constructing Elmira Road in accordance with the plans and specifications dated February 7, 1977 be awarded to Parlor City Construction Company of Endicott for their low bid on Alternate B of $1,310,436.50. Discussion followed on the floor. ,A vote on the resolution resulted as follows: • Carried Unanimously Timber Colurm Building Construction Comm. Shaw reported that bids were received for construction of a Timber Column Building in accordance with the plans and specifications of March 2, 1977. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the contract for construction of a Timber Column Building in accordance with the plans and specifications of March 2, 1977 be awarded to I. J. Construction Company for their low bid of $24,693.00, subject to the approval of the construction plans by the City Engineer. x Carried Unanimously t� Sale of Catch Basin Cleaner Comm. Shaw reported that one bid was received for the sale of a Catch Basin Cleaner as follows: Duplex Construction Company - $3,800. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That one Catch Basin Cleaner, City equipment No. 32, be sold to Duplex Con- struction Company for their high bid of $3,800. Carried Unanimously f w 4-Wheel Drive Tractor Shovel Comm. Shaw reported that bids were received for a 4-wheel drive Tractor Shovel. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the bid of Gateway Equipment Corp. be rejected because the model bid is too light to meet the specifications, IT IS FURTHER RESOLVED, That the bid of Triple Cities Equip. , Inc. be rejected because the braking system on the model bid does not meet the specifications, IT IS FURTHER RESOLVED, That the bid of Syracuse Supply Co. be rejected because the model bid is too light to meet specifications. IT IS FURTHER RESOLVED, That the bid of State Equip. , Corp. be rejected because the design of the machine does not provide for the proper operator location. IT IS FURTHER RESOLVED, That the contract for supplying one 4-Wheel drive tractor shovel be awarded to C.C.O. Equipment, Inc. for their bid of $32,646.00 as the only bidder meeting the specifications. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously >ituminous Maintenance Distributor .omm. Shaw reported that one bid was received for a Bituminous Maintenance Distributor in accordance with the, specifications of March 4, 1977 from D. W. Clark Road Equipment, Inc. Resolution By Comm. Shaw: Seconded by Comm. Schickel - RESOLVED, That the contract for supplying a Bituminous Maintenance Distributor in accordance with the specifications of March 4, 1977, be awarded to D. W. Clark Road Equipment, Inc. for their low net bid of $7,430. ..u�"'.0�d vucul.Ui�:�ly Rte. 96 Consensus Committee Meeting Comm. Shaw, who is chairman of t e Rte. 96 Consensus Commdttee, announced that the - meeting which was scheduled for 7:30 p.m. tonight has been cancelled. The alternate date has not been determined as yet, but he asked the Board to keep open the date of y March 29 as a tentative alternate date for the meeting. i -4- March 23, 1977 PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Food Concession at Stewart Park Comm. Schickel rcportea LhaL Mrs . Forestwarren, 1976 concessionaire for the food concession at Stewart Park, has written requesting a renewal of her concession on the same terms and conditions as in 1976. In 1976 Mrs . Forestwarren paid $551. 50 for the concession. Her gross sales for the season were $5 ,398. Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the concession for operating the food concession at Stewart Park for 1977 be awarded to Krystel Forestwarren, dba K$S Goc Food, on the same terms and conditions as it was in 1976. Discussion followed on the floor. City Atty. Shapiro reported that Challenge Industries had the concession a number of years prior to last year. The question came up whether or not it had to be bid, and Atty. Shapiro issued an opinion to the Board of Public Works on April 19, 1976 with respect to that , and relying on the State Controller' s opinion in 1968 it would seem that such concessions do not have to be bid. Last year it was put out to bid. A vote on the resolution resulted as follows: Ayes (4) - Baldini , Ewanicki, Schickel , Shaw Abstention (1) - Whispell Absent (1) - Stein Carried Revocable License - Cutting Motors By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That a revocable license be granted Cutting Motors providing for the erection and maintenance of a telephone wire across the rear of the Elmira Road pumping station lot in a location satisfactory to the Supt. Carried Unanimous' All-Mode Communications Inc. bill By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That a bill of All-Mode Communications , Inc. for work under change order #6 in connection with the Telephone system in City Hall be approved in the amount of $571. Carried Unanimously A11-Mode Communications , Inc. bill By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That a bill of All-Mode Communications , Inc. for work under change order #7 in connection with the telephone system in City Hall be approved in the amount of $140. Carried Unanimously Bids - Agricultural Tractor Comm. Schickel reported that bids were received for an Agricultural Tractor Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying one Agricultural Tractor in accordance with the specifications of February 24, 1977, be awarded to r Dryden Lawn $ Recreation, Inc. for their low bid of $3,890. Carried Unanimous l; Requisition #4 - Ken Bruielly Plumbing & Heating, .Inc. By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That requisition #4 (final) from Ken Bruielly Plumbing $ Heating, Inc. for construction in connection with Southside Community Center be approved in the amount of $1,221. 50. Carried Unanimously FINANCE ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 6 of the General Fund accounts of the Department of Public Works and on Abstract No. 5 of the Water and Sewer Division, be approved for payment, «. eJ -5- March 23, 1977 IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Unanimously Rescindment of Bid Comm. Whispell reported that Truck Town Sales , Inc. of Geneva, N. Y. has written requesting permission to withdraw their bid for supplying two 24,000# GVW dump trucks as awarded at the March 9 meeting. They explain that their bid neglected to include the bodies for the trucks. Resolution By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That the Board rescind its action of March 9 , 1976 awarding the bid for Item f (two 24,000# GVW dump trucks) to Truck Town Sales , Inc. of Geneva, N.Y. IT IS FURTHER RESOLVED, That Truck Town Sales , Inc. be permitted to with- draw that bid and that a purchase order issued to Truck Town. Sales , Inc. be cancelled. Carried Unanimously Bids for GVW Dump Trucks tlr By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the contract for supplying two 24 ,000# GVW dump trucks in accordance with the specifications of February 14 , 1977, be awarded to Cayuga Ford for their low bid of $15 ,186. Carried Unanimously NYS Chapter of the A. P.W.A. By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the Superintendent, the Asst. to the Supt. and the City Engineer be authorized to attend the spring meeting of the NYS Chapter of the A.P.W.A. in Rochester on April 20 through 22 , 1977 ; the cost of the registration, meals , lodging and transportation to be a legal charge against the city. Carried Unanimously PARKING, TRAFFIC u TRANSIT COMMITTEE: Tompkins County Environmental Mana ement Council Comm. Bal ini presented a letter from the Tompkins County Environmental Management Council recommending improvement of traffic flow at Buffalo , Seneca, State and Green Streets by better synchronization of the signals , and recommending less use of "No Turn On Red" signs , and recommending 'blinking' (sic) "WALK" lights as- follows : "March 11 , 1977 Mr. Edward Conley, Mayor Mr. Robert Dingman, Supt. of Public Works City of Ithaca 108 E. Green Street Ithaca, N.Y. 14850 Dear Sirs : The Tompkins County Environmental Management Council commends the City of Ithaca for its efforts in regulating traffic in the business section. However, we recommend that the City of Ithaca study the traffic flow on Buffalo , Seneca, State and Green Streets so that the traffic lights are better synchronized in order to permit a better flow of traffic. The traffic lights on those streets as now arranged cause automobiles to stop at most every intersection because of the poor synchronization of the traffic lights . The "No Turn can Red" signs seem to be placed in a great many places z•.here they are not necessary and the benefits in energy saving are not being derived. The placing of blinking "WALK" lights should be further investi- gated and all effort should be made to allow turns where feasible . Sincerely, James C. .,'hite , Chairman Tompkins County Environmental Management Council" a -6- March 23, 1977 Keene Fare Box Training School By Comm. Bal ini : Seconded by Comm. Ewanicki i.r�uLVrD, That Richard Eli ' s be authorized to attend a Keene rare Box Training School in Springfield, Massachusetts on April 6 through April 8, 1977; the cost of :Heals , lodging and transportation to be a legal charge against the city. Carried Unanimously OLD BUSINESS: Ex ungement of Bill - Correction Comm. Ewanicki reporte-U that correction on expungement on Bill #8668 should be $274 since Mr. Albanese had paid $50. 00. ADJOURNMENT: On a motion, the meeting adjourned at 4 : 38 p.m. se h A. Run e , City Clerk Edward J, onley, A yor __ ELEMENTS OF AGREEMENT BETWYMN CITY OF ITHACA AND TOWN OF MIACA FOR SJ;,'vdAGT.;' TREATMENT AND RELATED SFRVICES I. Intent This contract will spell out the designated services to be provided by the City and the cooperation to be provided by the Town v,7ithin the service area as described for all existing and new sewers in tM- Town of Ithaca for a 20-year period. Automatic renewal will occul every five years thereafter but the contract is s• bjec-t-, tcE canue--UL- tion when either party givcs notice one ycer prior to a termination date. It is recognized that in connection wJ.th of t-he Facility Plan under Federal maniate, there are studies being yo0a of the actual costs of owning an& oDerating the sewage treatment plant and that long range negotiations relatiag to the ownershir and operatio" of the sewnge truatment plant are going gn betwenn th',- City and Town. Upon the iesulks of the conL studies either potty may request a of the rate stiucLurc or any other tolm:; of this contract. 11. Area to be S(%y--vest The City agar as to treat sewage from all areas of the Town which are not now otherwKe routed to other treatment works. The ':cur distinct aneas arc East Hill, South Hill , Renwick Heights, and West Hill , and describeK herein so that reference can be made to these arwas in the contract without 0=010r a. Bant Hill Arco bounded North by Cornell University -',a TI-E, -'i.7 ia,. as f i,i r- -,-1-i r d r,-1-i n c�a e.,-1 .3°y` aJ t-e r, 1. identification of t service area for the scwoge trcatmant plant prof tA;t in the Facility Ulan, MEQ by the Town 15no, South toy, Six 115.1e Crenk, West by the city, b. South Hill fie .- triangular in shape, bounCl.efl crack, South by the Toi-,yn 1.,,ne, by inlet Crook,, c. Ranwicl: -_7 bounded North by Routc� 13, Q-5111age-bl CayuQ Heights, South by th,:y City of ithaaa, and Wesz by Lake Cay-oga (OR, Fzr fnrthor dalineatpd by Step I identiMcntion of the servicr- pare a fcK the npgradcd sewage tz'eatmcnt plan-c projnK,-.. in the 7acility Plan) . 6. Rcst Hill Area bounded Vortb by Lhc: Toun lino, Mot by City and by Inlet Craek, on the South TL by 1--h✓ Town line, and West by the Town line. a. On Aisposal of Sewage cone'---ed '.n ca" any nc-- o.F and in the area t,.:) be se:t ved. b,, including E-,.ny pumpinc ZIS ncccssaryr j through City , c. Firor vainter ,nce. Vushing, Moaning and inspection C 7-f 1 c-d c r.�-: f--i rid a, p u r-It,n i a n c e s d operation, qronneskcep%�-I . and' winor maintenaricc, (off s/ iii r r e. Billing, collection, accounting of user fees. f. Mapping and records of mains , laterals, and sezrvjr it connections. City will provide! central repository for all reaps and records. n copy of all maps w-�,-Ii be sent. to Town and all records will be available for Town use. q. Inspection of service connections. h. Plumbing inspection (sewer related plumbing only) . i. The City will make all taps into :Newer lines where lateral stubs are not installed as part of initial sewer construction, under a set fee schedu;e for Town and private contractors. j . Major ntaintenance, including replacement of rachi.nf_ry or Machin' parts, pump removal, overtime emplo_ytt'3c>rl, emergency sewer repairs, and work generally , two man-hours on any one pump station. IV. Services not Provi6cd a. City as contractor of now collection facilities within the `pow-,- Special cLc retracts between City � y �� negotiated project by project. and ToTv% b. Repair of se.'4::`zrs and appurtenances.f?'s. C ty will notify and `.Lc)wn will promptly repair any collocation sy stC-:'.m components s th t°_ do not meet pi`?:s for"nanc€-' `s;;o2:ias. C. t=r atincn : and disposa.? of ._;C-„C"::Ige originating outs?_do of the are" to b a s c r yed. V, P u:NY-1p-:n l.: for r� .Fw.a`Ef Conveyance Gan `�.i'°lw:syi:iilG3:�`i�.. and ConvE ya'ance (11 a & b) T?f ez:e= "sxx;.tee meter ex:sto! 1-1e/2 times thu r a%:. ch irycd City users for equivalent ,c rviccc. ChargE.:t; based on t:i.ybic feet of water used per parl°.t_r. To-on s1hc?ll rcce:ave notification W a•_ny rst--- (."ncres.+ts/e 90 C1ayysi p.�`Y:�oY: l�;o such increase. 2 yyS'//'��)[[L11�^^` t. �yyi�yo water me-ter �ry1-1 2 tY.},+-TtILi:^ s Z.�Y1e r.i.LS ha Y/.+.eL c��.C.ItA���.�.d a City user er f4/.1. a Y water seI lce� Whcre evidence exists that an ilrr"(:E`i°..e`r`c service generates more se?waga than would b;, Ci.7v -rei by a 1" min".f"ilt91"" charge, the City and Ttr,-.n will develop an equitable method of charging Ur tho service. ba. MJ.Y7t; r 11., .t.'antenc'nce, Flushing, C1_eaning, lnnpc`ction (111-0 nTid ur3Lk.c. ice, Clai„$7dzk...eJ1:T.ngg aiX._, M:3.nC?L' Mai: '+.?'"t":Ytce CI' Pumping titatit.`ns (III-Q : TNTo charq Water for flushing maFt W. 3 s,. Toun hydrant for this purpose at n€�s:3k coat to City.. Town will pay for po`r't r and C. O-._oy, n< .7.i"<7.:ananre of 'lows Pumping Stations and. Scn7 :d'x :111-j ) : At coEt of materials plus 101 , .}ej° at Statc rates, and. labor plus hLi'=Cst n ``rnn to exceed $2, 500. 00 uithou 1`C`,wn. 3/11/ 0. Billing, Collection, and Accounting for User Fees CY j-Y-0) : NO adds t i on a 1 Cost. Tolon must suppj',, water meter read:jnq data to City for this mrpn n. Town rctOns ultimate responsibility for coljcc::.jcn Of uSc'-r Tovn-i will ri,-�.iiftlbzirse City as of October 31 for unpaid user fees. C. Mapping and Records (III-f) : No additional charge. f. Inspection of Service Connections (III-g) : No additional charge. 9. Plumbing inspection (III-h) : No additional charge. V1. Other Tcrms a. Town must have a plumbing code which provides for eliwination of storm wator and ground water from sanitary scners. b. Town plumbing co0o and/or separate ragulations must ProvVe for pre-treatment and/or elimination Of matnria!5 prohibitcd by City regulation from. entering sanitary sewer systew. C. To%,,n niust actively purse a program to eliminate stc,z:-iii and �p:ound water from its sewers. 6. My agrecs to treat all existing and yiev7 sewaqc qeneratW in "Area to he Served" during term Of C, Tr)N-n %gycns that all sewage generated within "Area to Us Servo&" will be treated by City under terms of this Wntract. Q This MacravYlt supersedes all existing agreements huhusen the Town and City for the treatment of suvagon 9. Nothlog in this contract will affect any existin� C . or 'town contracts with third parties. h. CRY Moy Dot rz;0- To" "n CoLl.4F'ct ion' facilities conyvvenow of sewage originating outside W area C o be nrNpa, K Remniz%U the Pmoblems created by failing septic SYStems as the density of such rysLems increasng pnd x0lat"d MIN water use increases , the Town will to sewer nuch Misting marginal septic arcr P. feasible, and will require Mn-,_ future suhMisions approved require extension OE loth Public wator and sewcr where both are available. r of intent will not prevent the responding no spe,ific jndjV:_Cj-C'a1 of necr topn9raphy. or other circumstances warrvnUng th_-� Cyr Gvinion of one utility without the Other. vil. VIA. Me0olve "Ar"t Will. ' =Me operative with the approval of the nuqjc1pal hodQ5' BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MARCH 23, 1977 10371 Robert R. Wilson F2144 119.23 10372 Donald Lucente F2144 205.90 10372 Donald Lucente G2122 205.90 19373 Peter Constantine F2144 15.00 10374 Hull Heating & Plumbing F2650 92.32 10375 Charles Wilson F2144 15.00 10376 City of Ithaca F2655 1335.07 10377 City of Ithaca F2655 126.30 10378 City of Ithaca F2655 55.70 10379 City of Ithaca F2655 13.03 10380 City of Ithaca F2655 22.09 10381 City of Ithaca F2655 7.11 10382 Iry Lewis G2120 10.00 10383 Robert Petrillose Sr. G2120 10.00 10384 George Visnyei G2120 10.00 10385 Albanese Plumbing G2122 24.00 10386 Lawrence Hull G2122 7.00 10387 R. J. Morusty G2122 14.00 10388 Frank Orzino G2122 34.00 10389 Weber Plumbing & Htg. G2122 70.00 TOTAL $ 2391.65 Water $2006.75 Sewer 384.90 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4: 00 P.M. April 13, 1977 PRESENT: Mayor - Conley Commissioners (4) - Baldini , Schickel, Shaw, Whispell ABSENT: Commissioners (2) - Ewanicki , Stein OTHERS PRESENT: Controller - Daley City Engineer - Cox Asst. Supt. - Hannan City Attorney - Shapiro Supt. DPW - Dingman Traffic Engineer - Gombas Den, Bldg. Comm' r - Jones City Clerk - Rundle Alderman - R. Bordoni MINUTES: By Comm. Baldini : Seconded by Comm. Schickel •wy RESOLVED, That the minutes of the March 23, 1977 meeting be approved as recorded by the City Clerk. t1J Carried Unanimously STAFF REPORTS : Mayor Conley commented that he hopes to present the name of a replace- ment for Comm. Stein, who is resigning from the Board, to the Common Council at its Special meeting on April 20 for approval . Also, Mayor Conley said he may temporarily appoint a third member to the Finance Committee of the Board. SUPERINTENDENT' S REPORT: Annual Bus Tour Supt. Dingman reported that at the request of the Budget & Administra- tion Committee of Council, a bus tour has been scheduled to leave City Hall at 9 : 00 a.m. on Saturday, April 16 , to tour the GIAC building, Elmira Road project, MacDaniel ' s Park, Warren Place Extension, improve- ments on Hudson Street , VanAtta Pump Station, railroad crossing on State , Seneca and Buffalo Streets , the Tin Can, Aurora Street to Morse Chain and the City Line ; the tour will also include the 900 block ofz Stewart Avenue. 1976 Annual Report of the Board of Public Works By Comm. Baidini : Seconded by Comm. Schic el RESOLVED, That the 1976 Annual Report of the Board of Public Works be adopted and placed on file. Carried Unanimously 1976 City Controller' s Report Supt, Dingman distributed members copies of the 1976 City Controller' s Report. Stewart Avenue Landslide City Engineer Cox reported that some months ago a landslide occurred above the Ithaca Falls on Stewart Avenue. It has undermined the road somewhat and requires attention,. It isn' t the type of work which can be put off much longer. Mr. Cox said he has gone over the area with a local soil consultant who has agreed to make a proposal on explora- tory drilling to determine just what the soil and underlying rock conditions are. This is a prerequisite to the design of remedial work there. Mr. Cox asked for authorization from the Board to negotiate with this consultant to provide exploratory soil consulting services . Supt. Dingman commented that the authorization, if given, assumes that Mr. Cox would bring an agreement to the Board, probably at their next meeting, and request that they authorize it , as well as maki.— a. request r.... a_ r &t-, .�Vl 1,11 Ca i. purpose. Mr. Cox said the repairs will in nc case be minor. i oil, -2- April 13, 1977 Resolution By Comm. Schickel : Seconded by Comm, Baldini RESOLVED, That the Board of Public Works authorize City Engineer Cox to negotiate with a local soil consultant to provide exploratory soil consulting services as a prerequisite to repairing the road on Stewart Avenue undermined by landslide. Carried Unanimously Appointments By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That Thomas Mills be appointed as a bus driver in the Trans?. , Division at $3. 89 per hour, effective March 28, 1977, subject to a probationary period of six months. Carried Unanimously By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That Roger 0. Armstrong be appointed as a truck driver in the Construction $ Maintenance Division at $3. 75 per hour, effective April 5 , 1977, subject to a probationary period of six months. Carried Unanimously CITY ATTORNEY' S REPORT: City Atty Shapiro reported that he had received a communication from Atty Joseph L. Sullivan, Jr. , representing P&C Food Markets , Inc. , regarding a parcel of city-owned land adjacent to the former site of the P&C Food Market on N. Tioga Street. The P$C Food Market moved to its present location in mid-1975 and ceased to pay the city for the parking area. There was no bill sent to them for 1976 , but in 1977 they received a bill for $1, 000 from the city for two year' s rental. Atty Shapiro said he discussed the matter with general counsel of the P$C Co. in Massachusetts who offered to pay the City of Ithaca $250 in settlement in a spirit of compromise. P&C Food Markets , Inc. does not feel it owes the city any money. City Attorney Shapiro suggested accepting the $250 and essentially terminating the license agreement, which is not in writing. Resolution By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That City Attorney Shapiro be authorized to accept $250 as offered by P&C Food Markets , Inc. in settlement of the bill for rental of parking space for 1976 and 1977. Carried Unanimously Comm. Baldini commented that he is not satisfied with the policy of accepting no rent or token payment for rent of city land because of no bill having been sent out, and he would like the billing procedure checked out. WATER & SANITARY SEWERS COMMITTEE: Proposed Improvements to the City Waste Water Treatment Plant Comm. Shaw reported that Resolution No. 60 of the Tompkins County Board of Representatives requests the City of Ithaca to consider septage disposal facilities in the proposed improvements to the City Waste Water Treatment Plant. Resolution By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the feasibility of the disposal of septic tank sludge as requested by Resolution No. 60 of the Tompkins County Board of Representatives be included in the items to be studied by the consultant preparing the Facilities Plan for Ithaca area sewage treatment. Carried Unanimously Selection of Consultant for the Facilities Plan for Ithaca area sewage treatment Comm. Shaw reported the Committee for Selection of a Consultant for the Facilities Plan for Ithaca area sewage treatment reviewed applications from 34 prospective consultants , interviewed three in detail and determined to negotiate with Stearns & Wheler of Cazenovia for the -3- April 13, 1977 preparation of the Facilities Plan. When a satisfactory contract has been negotiated by the committee , it will be presented to the Board of Public Works for approval and authorization of the Mayor' s signature. Before the contract can become effective, it must be approved by the E. P.A. HIGHWAYS STREET LIGHTING $ REFUSE COMMITTEE : Bids - pavement milling and street construction materials By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to receive bids for pavement milling. IT IS ALSO RESOLVED, That the Superintendent be authorized to receive bids for street construction materials . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Collegetown Merchants Association Comm. Shaw reported that the East Hill Merchants Association (College- town Merchants Association) will hold its annual sidewalk sale on May 6 and May 7. They have requested a permit to close College Avenue p between Dryden Road and Oak Avenue and also between No. 9 Fire Station and Dryden Road, between 8: 30 a.m. and 6 p.m. on those days . They have agreed to provide barricade guards to permit the passage of buses and emergency vehicles . Resolution By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the request of the Collegetown Merchants Association be granted, subject to the same terms and conditions as in 1976. Carried Unanimously Cleanup Week Comm. Shaw reported that each year the Board of Public Works authorizes one week in the spring and one week in the fall when the city will remove household refuse which is not normally picked up in the regular weekly collections . In 1976 each of these cleanup weeks cost the city approximately $4,100 in labor and equipment. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the week of May 9 through May 13 be designated as "Spring Pickup Week" during which time the city will accept for disposal those items of household refuse not normally included in weekly collections. IT IS FURTHER RESOLVED, That regulations promulgated by the Superin- tendent for spring pickup week in 1975 be continued in effect. Carried Unanimously Aurora Street - opposite Morse Chain main entranceway Comm. Shaw reported that ?Morse Chain is about to improve its main entranceway on South Aurora Street. Improvements will consist of a new guardhouse, new landscaping and a new traffic flow pattern. They have requested that the city widen Aurora Street opposite the entrance , and improvement of the street lighting in the vicinity of the entrance. They have also requested improvements to drainage. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, Fhat the request of Morse Chain be referred to the City Engineer for development of detail and to the Highway Committee for recommendation. Carried Unanimously Construction of & Assessment for Curbs l.vuuu. J11tLW iGlJVlLGLL tllal 1116 vlly U11drLCr plt7V14C5 lhdt W11611 cilrus are to be constructed as an improvement on a public highway, the owner of abutting property shall be assessed for 500 of the cost of -4- April 13, 1976 construction. The owner' s assessment is determined on a front foot basis . When the Board of Public Works oronoses to construct curbs and to assess a portion of the cost against the property owner, the Charter -requires that a public hearing be held. Resolution By Comm. Shaw: Seconded by Comm. Whispell RESOLVED, That a public hearing be held in the Common Council Chambers on April 27 at 4 p.m. on the proposed construction of curb on Elmira Road, and the proposed assessment of 500 of the cost thereof against abutting property owners. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Bills - Construction, Inspection Services By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a bill of Barton, Brown, Clyde & Loguidice for construc- tion services in connection with the design of Elmira Road through February 26 , 1977, be approved in the amount of $5 , 327. 38. IT IS FURTHER RESOLVED, That a bill of Barton, Brown, Clyde & Loguidice for inspection services in connection with the construction of Elmira Road through April 2 , 1977, be approved in the amount of $1 , 732 . 45. Carried Unanimously PUBLIC BUILDINGS PUBLIC GROUNDS $ PARKS COMMITTEE: Right-of-Way in connection with proposed relocation of utilities Comm. Schickel reported that in connection with the proposed relocation of utilities from the street right-of-way on Elmira Road, it is pro- posed to grant a right-of-way to the utilities across the rear of city- owned property known as the Elmira Road pumping station. Resolution By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That the Common Council be requested to authorize the Mayor's signature on an instrument granting a 20 ft. utilities right-of-way to the NYS Electric $ Gas Corporation, the NY Telephone Company, Ceracche Television Corporation, and the City of Ithaca for the purpose of constructing and maintaining a utility pole line across property of the City of Ithaca. and maintaining a utility pole line across property of the City of Ithaca known as the Elmira Road pumping station; the said easement to be 20 ft. wide , contiguous to the southeasterly property line of the said pumping station property and extending from land of Donald Enright to land of Cutting Holding Corporation. Carried Unanimously Cayuga Boat Tours By Comm. Schickel : Seconded by Comm. Shaw RESOLVED , That Cecil E. Cage , dba Cayuga Boat Tours , be authorized to continue his Cayuga Lake boat tour and docking privilege at Stewart Park on the same terms and conditions that were in effect in 1976. Carried Unanimously Bids on Street Trees Comma Schickel reported that bids on street trees were received on Monday, April 11. We are advised that it is too late to successfully plant the Bradford Pear trees , the Royal Ruby crabapples , the Snowdrif crabapples , and the Sargenti cherry trees . Resolution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the contract for supplying street trees in accordance with the specifications of March 17, 1977, be awarded to Schichtel' s Nursery of Orchard Park, New York, deleting the varieties referred to above , for a net price of $4, 792 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously April 13, 1977 Mayor Conley commented that he would ask the Shade Tree Committee to meet very soon to discuss the possibility of other options other than flowering trees . Sign Permit - Cutting Motors Company Comm. Schickel reported that Cutting Motors Company has requested a permit to erect a 38 sq. ft. advertising sign 20 ft. high in front of their used car lot at 139 Elmira Road, the site of the former A & IV Root Beer stand. Because of the unusual width of the street right-of- way at this point , the sign is proposed to be located within the street right-of-way approximately 27 ft. from the edge of the pavement. Mr. Dingman checked with the Building Commissioner' s office and was advised that if the request to erect the sign were on private property, 4 it would be granted. The city has previously licensed signs and other improvements within the street right-of-way on Elmira Road. Resolution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED., That a revocable license to erect and maintain an advertising sign within the right-of-way of Elmira Road at '139 Elmira Road be CC granted to Cutting Motors on the same terms and conditions as improve- ments for other concerns have been permitted in this area. Discussion followed on the floor. A vote on the resolution resulted as follows ; Carried Unanimously Req'ue'st for License -' Cass Park Comm. Schickel reported that Scott Molin has again requested a license 0 to vend icecream from his van within the limits of Cass Park. Resolution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED., That a revocable permit be issued to Scott Molin permitting the vending of packaged icecream in Cass Park on the same terms and conditions as were granted in 1976. Comm. Schickel requested that the permit stipulate that his vehicle shall be off the pavement while selling icecream. Carried Unanimously 'FINANCE, ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE: TU-TTt- By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 7 of the General Fund accounts of the Department of Public Works and on Abstract No. 6 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Change of Title By Comm. Whispell : Seconded by Comm. Baldini RESOLVED ,, That the title of the presently authorized position of Grounds Foreman (Grade 30) in Stewart Park be changed to the position of Working Foreman (Grade 31) effective May 1 , 1977. IT IS FURTHER RESOLVED, That Denis Rumsey, who presently holds the position of Grounds Foreman, Grade 30 , Step 5 , be reclassified as a Working Foreman, Grade 31 , Step 3 , effective May 1 , 1977. Carried Unanimously Project of Productivity Imp rovement and Cost Reduction in the DPW Comm. Whispell reported that -Donal-J—Spanier Associates has proposed - protect of prodtirtivity jr_qiL)roireYnePt and? r-ect -rC%r1,1Ct4 4 "r, of Public Works . He projects that the savings that might be obtained will lie between 15 and 300 of labor and related costs . A detail of his pro,iosal is in the office of the Supt . His fee for this five or s--*, -)( month project is estimated to be $42 , 500. - 6- April 13, 1977 Resolution By Comm. Whispell : Seconded by Comm. Schickel RESOLVED) That the r:To nsa1 of Puna r Spanier Associates be referred to the Finance Committee. J y Carried Unanimously Comm. Whispell -commented that when the Finance Committee meets to discuss the project she would appreciate attendance of as many of the Board as possible. PARKING, TRAFFIC AND TRANSIT COMMITTEE: Request for Traffic Signal Comm. Baldini reported in reference to Morse Chain' s proposal to improve their entrance , Morse Chain has also requested the installation of a traffic signal at the intersection of their principal entrance with South Aurora Street. Resolution By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That this request for a traffic signal be referred to the Traffic Engineer for report. Carried Unanimously Parking Space in Municipal Lot on Dryden Road Comm. Baldini reported that Messrs . Lambrou and Blaker appeared before the Board on March 23 requesting that parking space be made available in the municipal lot on Dryden Road on a monthly basis . This matter was referred to the Parking & Traffic Committee. Review of the lot shows that the lower half of the parking lot is metered with 10-hour meters at five cents per hour. The upper half of the lot is metered with 2-hour meters at ten cents per hour. At 9 : 30 a.m. on Tuesday all of the ten hour meter spaces were taken and approximately one-quarter of the two hour meters were occupied. The cost of selling, marking, and enforcing parking permits in the Dryden Road lot would exceed the probable receipt for long term parking, which at five cent per hour, computes to about $12 . 00 per month. Resolution By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That no changes be made in the present parking arrangements in the municipal parking lot on Dryden Road, and that Supt. Dingman be directed to respond to Messrs . Lambrou and Blakey of the committee ' s decision. Discussion followed on the floor. Carried Unanimously Bus Shelter - East Green Street Comm. Baldini reported that the City has been unable to obtain any assurance from the owners of the Woolworth store that the City would be able to negotiate an arrangement whereby a bus shelter could be built in the front of the store building on East Green Street. In order for the drawings to be completed, contracts awarded and con- struction completed in the 1977 season, it is important that a decision be made now on the location of the East Green Street shelter. Resolution By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That the architects be directed to proceed with contract drawings for the three downtown bus shelter, i. e. , Seneca Street, Aurora Street , Green Street , in the previously approved locations. The previously approved location for the Green Street shelter was the northwest corner of Parking Lot 'D ' . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 07 p.m. h/ 4:�-. �4m& -� �101� Jos ph A. Rundle , City Clerk Edward J1 Conley, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 13, 1977 10390 William K. Card F2144 23.49 10391 August Zeipe F2144 30.00 10392 Randall Shew F2144 16.48 10393 Lorion Bacorn F2144 15.97 10394 Mark Cynoske F2144 613.33 10395 Village of Dryden F2378 1087.80 10396 Cornell University F2650 227.02 10397 Cornell University G2120 28694.28 10398 Joe & Doris Yengo Ent. G2120 10.00 10399 Morse Chain Co. G2120 175.00 10400 Dryden Sewer Dist G2374 272.69 10401 Town of Ithaca G2374 81.07 10402 Southern Cayuga Lake Intermunicipal Wr Comm. F2378 2500.00 10402 r " " " " it F2665 9150.00 10402 it " " " it it G2374 2500.00 10402 it " " " " " G2665 9150.00 54547.13 WR 13,664.09 SR 40,883.04 APPROVED BY FINANCE COMMITTEE 1086 Morse Chain Co. A1710 205.97 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. April 27, 1977 PRESENT: - Commissioners (5) Baldini , Ewanicki, Schickel , Shaw, Whispell ABSENT : Mayor - Conley Commissioner (1) - Stein OTHERS PRESENT: Supt. of Public Works - Dingman City Chamberlain - Wright Asst. Supt. of P.W. - Hannan Aldermen - Nichols , Boothroyd, ` Asst. to Supt. of P.W. - Dougherty Bordoni City Engineer - Cox City Clerk - Rundle In the absence of Mayor Conley Vice-Chairman Ewanicki chaired the meeting. MINUTES: ,,,, By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That the minutes of the April 13, 1977 meeting be approved as ef�, recorded by the City Clerk. x Carried Unanimously Q SPECIAL ORDER OF BUSINESS: Public Hearing - Proposed Construction of Curb on the Elmira Road Resolution to O en Public Hearin y Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That the Public Hearing on the proposed construction of curb . on the Elmira Road be opened. Carried Unanimously . Supt. Dingman reported that residents had been notified and indication riven to them that the City Charter requires that when curb or curb and ;utter is built on street as an improvement , 50% of the cost of that work )e charged against abutting owners on a front-foot basis . The Charter requires , before the Board actually determines to do that , that a Public Hearing be held which is the purpose of the hearing at this time. Mr. David Cutting of Cutting Motors asked for the cost factor and the '. method of payment. City Engineer Cox explained that the bid price is approximately $11. 50 a lineal foot. Supt. Dingman commented that the Board makes the assessment after the work is done ; then it becomes a matter for the Common Council :+ to confirm the assessment and make a determination of the manner in which t it can be paid. City Chamberlain Wright informed the hearing that usually it is payable in a lump sum or in five equal payments over a 5-year period, and the interest is usually about 5% per annum. Resolution to Close Public Hearing}. By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the Public Hearing on the proposed construction of curb on the Elmira Road be closed. Carried Unanimously _^TITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: lacement of curbing erman Boothroyd reported that Dr. E. M. Stage , 215 Dearborn Place , had spoken to him in regard to replacement of about 8 feet of curbing in front of his house. When it rains it washes the underpinnings from under the sidewalk and if something is not done about it the City will soon be requesting him to replace his sidewalk. Resolution By Comm. Shaw: Seconded by Comm. Baldini a RESOLVED, That the 4_4,-C-m of replacement or curbing at 215 Dearborn Place be referred to staff. Carried Unanimously - 2- April 27, 1977 Authorization for Sale of Beer at Newman Golf Course, Cass Park and Stewart Park Alderman Boothroyd called aLtenLloa to Lhe i-ucowjiien"'aL1Uli from %fie Common Council that the Board of Public Works authorize the sale of beer at Newman Municipal Golf Course , Stewart Park and Cass Park. He said the golf course has been losing money and the intent of the recommendation of the Budget & Administration Committee and Council was that it would enhance the budget picture there if the golf pro were allowed to sell beer. The cost of the license would be $62. 25 . They also thought it might be useful to the city to apply for a permit for possible sale of beer in Stewart Park and Cass Park when special events are held in these parks. Alderman Nichols spoke in support of the Council ' s recommendation. Comm. Ewanicki explained that the old Park Hotel was purchased and razed for the purpose of eliminating that kind of atmosphere in the area of Stewart Park. Resolution By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That the Board of Public Works denies the recommendation for the sale of beer in both Cass Park and Stewart Park, and refer the Newman Golf Course situation to the Buildings & Grounds Committee , and invite the golf pro and any interested Council members to discuss the issue and have a recommendation for the next meeting of the Board. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Expungement of Penalty on Water Bill IMIr. Peter Rogers , 806 N. Tioga Street , appeared before the Board to protest a $6. 09 penalty charge on a late water bill. He said he received a notice that the meter reader could not read his meter and he was to contact him and make arrangements for him to return and read it. He called the Water —., Department and talked to Mr. Morgan who told him the meter had been read on February 24th and he should have received a bill. He then called the city offices and was told a bill had been sent, which he claims he had no knowledge of receiving. He mailed a check together with a letter explaining that he was not paying the penalty charge because he had not received a bill. He received a card back telling him he could appear before the Board. Resolution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the penalty charge of $6. 09 be expunged. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes - (3) Schickel , Shaw, Whispell Nay - (1) Baldini Carried SUPERINTENDENT' S REPORT: Letter o Complaint from Mrs . Clarice B. Abbott Mrs . Clarice B. Abbott , Executrix of Estate of Clarence W. Bailey, 106 West Falls Street , addressed the following letter to the Board: "City of Ithaca Board of Public Works 108 E. Green Street Ithaca, New York Re : Estate of Clarence W. Bailey, 106 W. Falls Street Sirs : Inclosed please find copy of a letter sent by E. P. Abbott , Attorney for the above Estate which letter and its enclosures are self-explanatory. -3- April 27, 1977 While the amount of the money involved is not large , on principal , legally and morally it is an outrage. It amounts to legalized robbery. And to think you have been considering taking over the Gas & Electric. If the Utility did what the City is doing on water bills all of you would b f e of er the Utility' s . scal Y u sure ought to be ashamed of yourselves or even considering tni ta�Ceover. How can you talk about the mote in the Utility' s eye and ignore the log in your eyes . I do not intend to pay more than $2 . 44 as explained in my letter to the Board of Public Works (copy attached) . By the Board ignoring my letter, I feel I am receiving pretty shabby treatment as well as being "taken. " Surely you will not ignore my message. At least I hope you have more decency than that. If it becomes necessary because you refuse to act , we may just let the Court decide as to whether such action is legal. Do you really want it to go that far? Do you really want to continue such underhanded practices? ry CC Very truly yours , Clarice B. Abbott, Executrix" Supt. Dingman explained that he assumes the letter referred to is a note that was attached to the bills and says , "enclosed please find my check in the amount of $2 . 44 to cover the period of March 1 to March 17. No one has lived in the house since December 25 , 1976 , the date of the death of Clarence W. Bailey. " City Chamberlain Wright replied to the note , stating he could not accept partial payment on a water bill. The amount due was $16 . 10 and he could not accept a check for $2 . 44. This bill covered the period of time from March 1 to March 17. He asked to have the correct check sent to him. Supt. Dingman said the estate received its normal quarterly bill which was paid. Some time after the beginning of the next quarter they called for a reading because they were selling the house- -approximately 16 days into the next quarter. A special reading was made. The use was less than the minimum so they were billed the minimum in accordance with the practice. He recommended that Mrs . Abbott be notified that the position of the Board is that the bill was rendered, with the penalties incurred, and that no reduc- tion can be- paid. Resolution By Comm. Baldini : Seconded by Comm. Whispell RESOLVED, That Mrs. Abbott be notified that it is the position of the Board that the bill is due as rendered with the penalties as incurred, and that no reduction can be made. Carried Unanimously Revocable License - Elmira Road City Engineer Cox read the ollowing letter to the Board: "April 14, 1977 Board of Public Works 108 E. Green Street Ithaca, New York 14850 Gentlemen: Effective May 1 , 1977 I expect to be operating a retail used-car business at 334 Elmira Road, a site now occupied by Townley Motors , Inc. The new business will be using the same lights and sign now on the site but which must be relocated to make room for the wider Elmira Road. We will be moving the sign and the lights in the near future , but we would like to request permission from the Board to place them within the new right-of-way area. -4- April 27 , 1977 It is our wish to place the lights and sign in such a way as to be not only practical but also to blend in aesthetically with the other Elmira Road improvements . To do this we will need your advice as to the best location for the lights so if this request meets with your approval, our contractor will consult with your office prior to moving the lights. Very truly yours , Donald H. Meyncke , Jr. " Mr. Cox reported that Mr. Meyncke had been in to discuss the matter and new locations for the lights were worked out , but since he will be occupying the right-of-way Mr. Cox recommended that the Board arrange for a revocable license for Mr. Meyncke to occupy the right-of-way, subject to conditions the city has in regard to the locations. Resolution By Comm. Schickel : Seconded by Comm. Baldini RESOLVED , That this Board authorizes issuance of a revocable license to Donald H. Meyncke , Jr. , 334 Elmira Road, for occupancy of the city right-of-way, subject to conditions the city has in regard to the locations of lights and signs . Carried Unanimously GIAC Project City Engineer Cox presented a report on the GIAC project. Phase I consisted of rehabilitation of the heating system, improvement of some of the fire exit conditions , etc. Phase II consists of a project to eliminate waste of heat in the building. The City retained Robert Boehlecke , architect, to design the new window installations in the GIAC. Rick McDougall of the planning staff has a sample of the windows that are going to be installed in the building. The window above eye level is translucent material to cut down on heat loss. The Community Development has authorized funding for this project in the amount of $65 ,000 and the Finance and Administration Committee of Common Council met earlier in the week and plan to recommend to the Council that they adopt a capital project in the amount of $65 , 000 for the window replacement. Mr. Cox recommended to the Board that they authorize bidding this project, subject to the Common Council establishing a capital project in the • amount of $65 ,000. Resolution By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the Board of Public Works authorizes bidding for Phase II of the GIAC project , subject to the Common Council establishing a capital project in the amount of $65 ,000. Carried Unanimously Appointments By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That William J. Shippos be appointed Truck Driver in the Construction $ Maintenance Division at $ 3. 75 per hour, effective April 18 , 1977 and subject to a probationary period of six months . Carried Unanimously HIGHWAYS STREET LIGHTING a REFUSE COMMITTEE: Comm. Shaw reported that bids were received for road construction materials. Resolutions Bids for Gravel BT Comm. Shaw: Seconded by Comm. Baldini R SOLVED, That the bids for Gravel be referred to the Highway Committee. Carried Unanimously -5- April 27 , 1977 Contract for Storm Drain Pi e By Comm. Shaw: econ e y Comm. Baldini RESOLVED, That the contract for Storm Drain Pipe - Metal be awarded to the Lane Metal Products Company, Inc. , low bidder, for the unit prices as shown on their bid of April 25 , 1977. Carried Unanimously Contract for Transit Mix Concrete By Comm. Shaw: Seconded by- Comm. Baldini RESOLVED That the contract for Transit Mix Concrete be awarded to Cayuga Crushed Stone Company, the only bidder meeting the specifications , for the unit prices shown on their bid of April 25 , 1977. Carried Unanimously Contract for Crushed Limestone By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the contract for Crushed Limestone be awarded to Cayuga Crushed Stone , Inc. , the only bidder, for the unit prices shown on their bid of April 25 , 1977. Carried Unanimously Contract for Asphalt Concrete By Comm. Shaw: Seconded by Comm. Whispell RESOLVED, That the contract for Asphalt Concrete be awarded to General = Crushed Stone , Inc. , the low bidder, for the unit prices shown on their p bid of April 25 , 1977. Carried Unanimously Contract for Bituminous Products By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the contract for Bituminous Products be awarded to Cortland Asphalt Paving Corp. , the only bidder, for the unit prices shown on their bid of April 25 , 1977. Carried Unanimosuly lontract for Storm Drain Pipe :,y Comm. Shaw: Seconded by Comm. Whispell ESOLVED, That the contract for Storm Drain Pipe - Concrete be awarded to L. S. Lee and Son, the only bidder, for the unit prices in their bid of April 25 , 1977. Carried Unanimously Agreement with Ben Hough By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That an agreement with Ben Hough for soil investigation and preliminary design in the 900 block of Stewart Avenue for a total fee Of $1 ,950, be approved. Carried Unanimously Bids for Cold Milling of Pavement Comm. Shaw reported that bids were received for Cold Milling of Pavement. Resolutions By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the bid of Frederico Equipment Company be rejected because the equipment proposed to be used does not meet the specifications . Carried Unanimously z Dv Comm. Shaw: Seconded by Comm. Baldini ,.SOLVED, That the contract for performing Cold Milling in conformance with he specifications of April 11 , 1977 be awarded to Pro-grid, Inc. for he unit prices set forth in their bid of April 25 , 1977. Carried Unanimously PUBLIC BUILDINGS , PUBLIC PARKS & GROUNDS COMMITTEE : i ewalk Construction Comm. Schickel reported that bids were received for Sidewalk Construction. As a result of a protest by a bidder that the specifications did not contain a schedule of minimum wages as required by Section 220 of the NYS Labor Laws the C; t•, �+�,,,.,, .., 11 � _ , . .,�... , .pus auvlsEu that such a schedule be established and the entire item rebid. -6- April 27, 1977 Resolution By Comm. Schickel : Seconded by Comm. Rald;_ni. KESOLVED, That all bids for the construction of sidewalks as specified on April 18, 1977, be rejecter: and that the item be rebid. Carried Unanimously Discontinuance of a Portion of Taughannock Boulevard Comm. Schickel reported that on May 12 , 1976 , the Board of Public Works held a hearing on the discontinuance of a portion of Taughannock Boulevard, more particularly, the most northerly 150 feet of the Bouley at its intersection with the Flood Control Channel. No one appeared tc s speak at the public hearing. Resolution BY Comm. chickel : Seconded by Comm. Baldini RESOLVED, That that portion of Taughannock Boulevard, being approximately the most northerly 150 feet before its intersection with the Flood Control Channel , as more particularly shown on a map entitled "Portion of Taughannock Boulevard to be Discontinued, prepared by the Office of City 1 Engineer, May 10, 1976 , be discontinued. IT IS FURTHER RESOLVED, That the Mayor and City Clerk be authorized to execute a revocable license to Inlet Park Marina containing the following _ provisions : 1. That the City hereby grants a revocable license to the licensee to f use the premises described as follows : That portion of Taughannock Boulevard northerly to the easterly permanent easement line of the flood control channel from a line which is normal to the street center- line from a point of the easterly right-of-way line being a pipe set flu with the ground; said pipe being 77. 1 ' S 16° 55 ' E. of a pipe set at the corner of the north property line of Inlet Park Marina and the easterly right-of-way line of Taughannock Boulevard. 2 . That the City of Ithaca will erect a moveable gate at the location indicated on the attached map which is attached hereto and made a part hereof. 3. That the licensee shall maintain the said premises. 4. That this license be revocable upon 30 days ' notice by either art to the other. p y 5. That t the licensee agrees to depend and hold the City harmless from any claims arising out of the licensee 's use, occupation, or maintenance of the said premises. Carried Unanimously : Payment Voucher - Hull Heating & Plumbing Dy uomm. 'chickel : Seconded by Comm. Shaw RESOLVED, That a final payment voucher of Hull Heating & Plumbing for mechanical work in connection with the alterations to GIAC be approved in the amount of $19 ,010. 20. Carried Unanimously SPCA Event Comm. Schickel reported that the SPCA have requested a permit to use the Commons for a dog obedience event. The city has a regulation prohibiting,, dogs on the Commons under any circumstances . Resolution By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That the Board grant an exception in this case for the use of the Commons for the time that the SPCA are holding their event. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee as listed cn Abstract No. 8 of the General Fund accounts of the Department of Public Works and on Abstract No. 7 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. C'grripri TIT. - 7- April 27 , 1977 Voucher - Osborne Coinage Company By Comm. Whispell : seconded by Comm. Baldini RESOLVED, That a voucher dated April 18 , 1977 from Osborne Coinage Com any for the purchase of 10 ,020 bus tokens , be approved in the amount of 504. 01. Carried Unanimously Leave-of-Absence By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That Earl Denmark, Chief Sewer Plant Operator, be granted a convalescence leave-of-absence for a period not to exceed three months . Carried Unanimously CoS anier Associates mm, h1hispell announced that the Finance Committee and interested Board members will meet to discuss Spanier Associates proposal to study productivity improvement and cost reduction in the Department of Public Works on Wednesday, May 4 , 1977 , at 4 p.m. in the Superintendent ' s office. PARKING, TRAFFIC $ TRANSIT COMMITTEE: TAMSA Meeting in Binghamton By Comm. Baldini : Seconded by Comm. Whispell RESOLVED, That the Traffic Engineer and the City Electrician be authorized to attend the IAMSA Meeting in Binghamton on May 11 , 12 and 13, 1977 , the cost of transportation, meals , housing and registration to be a charge against the city. g C� Carried Unanimously Community Transit System Report y Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That the Community Transit System Report of Operations for the first quarter of 1977 be accepted and approved by the Baord as submitted. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously ADJOURNMENT: By Comm. Whispell: Seconded by Comm. Schickel RESOLVED, the meeting adjourn into Executive Session to consider a personnel matter at 5 : 07 p.m. J sep A. Rundle , City Clerk - Edward J Conley, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 27, 1977 10403 Raymond A. Wheeler, Jr. G2122 17.65 10404 William Gray G2122 35.30 10405 Orson Ledger F2144 12.35 10406 Christopher Anagnost F2144 15.00 10407 William Lower F2144 15.00 10408 Stilwell Brown F2144 34.81 10409 Village of Trumansburg F2378 726.97 10410 Mike Hannan F2144 10.00 10411 Ithaca College :_F2550 167.56 10412 Town of Ithaca G2374 31.70 10413 Town of Lansing F2378 40.94 10414 Donohue-Halverson G2122 9.00 10415 R. J. Morusty G2122 27.00 10416 Frank Orzino G2122 33.00 10417 Clan Smith G2122 9.00 10418 Weber Plumbing & Heating G2122 48.00 10419 City of Ithaca F2655 1496.11 10420 Jim Ray Mobile Homes, Inc. G2650 16.91 2746.30 APPROVED BY FINANCE COMMITTEE c BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YCRK Regular Meeting 4:00 P.M. May 11, 1977 PRESENT: r Mayor - Conley Commissioners (6) - Allan, Baldini, Ewanicki, Schickel, Shaw, Whispell OTHERS PRESENT: Supt. of Public Works - Dingman City Attorney - Shapiro Asst. Supt, of P.W. - Hannan Alderman - Bordoni Asst. to Supt. of P.W. - Dougherty City Clerk - Rundle City Engineer - Cox Mayor Conley welcomed Comm. Allan to the Board. MINUTES: . By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the minutes of the April 27, 1977 meeting be approved as recorded by the City Clerk. Carried Unanir.:ously CITY ATTORNEY'S REPORT: (� City Attorney Shapiro reported that the City of Ithaca previously contracted with Law Bros. Contracting Corp. of Lyons Falls, N. Y. for cleaning and painting of Thurston Avenue bridge over Fall Creek. Apparently we need the use of certain lard at the northwest end of the bridge for staging; the land is owned by Cornell University. Cornell University has asked the City of Ithaca for a Hold Harmless Agreement for any claims that might arise. Atty. Shapiro said he will prepare such an agreement and requested the Board to pass a resolution authorizing Mayor Conley to sign said agreement. Resolution By Comet. Baldini: Seconded by Comm. Schickel RESOLVED, That the Board hereby authorizes the Mayor of the City of Ithaca to sign a Hold Harmless agreement as requested by Cornell University in respect to the use of its land on the Northwest end of Thurston Avenue bridge for staging. Carried Unanimously SUPERINTENDENT'S REPORT: Supt. Dingman called attention to the need for an Executive Session without adjournment at the end of the meeting to deal with a grievance and two personnel matters. Because the Common Council needs the Chambers at 5 p.m. , the Board will adjourn to the Mayor's Conference Room to complete the meeting. Appointments Supt. Dingman reported that Charles Barber has been serving provisionally as an Assistant Engineer since his appointment in 1976. He has now taken the required Civil Service examination for the position and received a passing grade. Resolution By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That Charles Barber be permanently appointed Assistant Engineer in the Engineering Division at an annual salary of $14,760, effective May 11, 1977. Carried Unanimously By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That Floyd J. Maine be appointed as a Truck Driver in the Construction & Maintenance Division at $3.75 per hour, effective may 9, 1977. Carried Unanimously By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, 'That Mitchell Kent be appointed as a Maintainer in the Construction & Maintenance Division at $3. 75 per hour, effective may 15, 1977. Carried Unanbiously WATER & SANITARY SE'VM-RS COP.LMIITTEE: Facilities Plan for Sewage Treatment in the Ithaca Area Comm. Ewanicki reported that the committee for the selection of a consultant ,:or the Facilities Plan for Sewage Treatment in the Ithaca area, after reviewing the applications of 34 consultants and interviewing three of them, has voted to recorlmen,: that tl!e contract for producing the Facilities Plan as outlined in the approved P'Lan Gf sttz(iy i -2- May 11, 1977 be awarded to Stearns & Wheler, Civil. and Sanitary Engineers of Cazenovia, New York. The committee has negotiated with Stearns & Wheler, and the negotiation has produced an fuj_ : etvi eLs ZoL wdste water Laciiities planning in the Ithaca service area. The agreement provides, among other things, for Stearns & Wheler's consulting services in connection with the preparation and documentation of an appli- cation for funding of the Study by the EPA, the production of the Facilities Plan, an infiltration inflow analysis, an envirorunental assessment summary, survey, and laboratory analysis. The agreed price for these services is $285,940, of which $281,940 is eligible for grant assistance. The net cost of the Stearns & Wheler agreement to the city will be $39,242.50. Resolution By Comm. Ewanicki: Seconded by Co.=, ,. Shaw RESOLVED, That subject to approval by the NYS Dept. of Environmental Conservation and the US Environmental Protection Agency, and approval as to form by the City Attorney, the agreement between the City of Ithaca and Stearns & Wheler providing for professional services for Waste Water Facilities Planning in the Ithaca service area, be approved. IT IS FURTHER RESOLVED, That the Mayor and the City Clerk be authorized to execute the agreement subject to the above approvals. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously y� Comm. Ewanicki further reported that part of the work to be performed by the consultant will be the preparation of an application for federal and state funding of the Facilities Plan. Present figures indicate that the total cost will be $350,490, of which $346,490 will be eligible for federal and state aid, leaving a net cost to the city of $47,311.25. Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to authorize the Mayor and the City Clerk_ to execute an application for such federal and state aid after the application has bec- revi..ewed and approved by the Board of Public Works. Carried Unanimously Supt. Dingman informed the Board that the $47,311.25 figure includes the $39,242.50 approved above. HIGH11AYS, STREET LIGHTING & REFUSE COMMITTEE: Curb and Gutter - Elmira Road Comm. Shaw reported that the Board of Public Works held a public hearing on the construction of curb and gutter on Elmira Road and the assessment of the abutters at its regular meeting on April 27, 1977. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That this Board direct the construction of curbs on Elmira Road in accordance with the plans, specifications and contract for said construction, and that 500 of the cost thereof be assessed against the abutters as provided by law. Carried Unanimously Bids for Gravel By Comm. Shaw: Seconded by Comm. Baldini RLSOLVFD, That all bids for furnishing of Gravel received on April 25, 1977, be rejected. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Modifications and Improvements to Elmira Road by Barton, Brown, Clyde & Loguidice By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That an invoice for Engineering services in connection with modifications and improvements to Elmira Road by Barton, Brown, Clyde & Loguidice for the period through April 30, 1977, be approved in the amount of $1,093.30. Carried 'Unanimously j -3- May 1.1, 1977 PUBLIC BUILDINGS. PUBLIC G^OUNDS & PARES COMPrtITTEE: Sale of Beer at Newnan Municipal Golf Course Comm. Schickel reported that the Board had met with the golf pro, the Mayor, Supt. Dingman and some of the members of Co=mon Council to discuss the sale of beer at the golf course. Resolution By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the sale of beer at the Newman Municipal Golf Course -be denied at this time. Carried Unanimously Public Hearing - Sidewalk Repair By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That a public hearing be held at a regular meeting at 4 p.m. on July 27, 1977 for the purpose of hearing persons who have been directed to repair their sidewalks o_ have them repaired by the city at the owner's expense. Discussion followed on the floor. .-■ A vote on the resolution resulted as follows: Carried Unanimously tf: t Requisition -.Alterations to GIAC By Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That a final requisition of McGuire & Bennett, for alterations to GIAC be approved in the amount of $1,926. Carried Unanimously FINANCE & CAPITAI, IMPROVEI1ENTS COIRIITTEE: Audit By Comm. idhispell: Seconded by Corm. Ewanicki ` RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 9 of the General Fund accounts of the Department of Public Works and on Abstract No. 3 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT CO.11MITTEE: Intersection-Cornell and East State Street Comm. Allan reported that a letter has been received from Kathleen A. Blanchard calling the Board's attention to the high accident record at the intersection of Cornell and. East State Streets, and suggesting a study of the necessity of further traffic control at this intersection. Resolution By Comm. Allan: Seconded by Comm. Bal-dini RESOLVED, That the letter of Kathleen A. Blanchard be referred to the Parking, Traffic & Transit Committee and to the City Traffic Engineer. Carried Unanimously The Board recessed to Executive Session at 4:30 p.m. to discuss a personnel grievance. The Board reconvened into Regular Session at 4:50 p.m. FINANCE & CAPITAL IMPROVEMENTS COM114ITTEE: Grievance 77-2 By Comm. W1iisce'_l: Seconded by Comm. Ewanicki RESOLVED, That the Board of Public Works uphold the Depa;_unent's action in regard to Grievance #77-2, Dismissal of Ms. Anita Howe. 4 A vote on the resolution resulted as follows: Ayes (5) - Baldini, Ewanicki, Schickel, Shaw, 17hispell Abstention (1) - Allan Carried ADJOURNMENT: On a :notion the meeting adjourned at 4. 55 r..^. 7os*iA� . undl e, City Clerk Edward BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE May 11, 1977 10,017 New York State Electric & Gas A2560 85.00 TOTAL 85.00 APPROVED BY FINANCE (:ON aT rEE r BOARD OF PUBLIC WORKS P]2OCEEDINGS CITY OF ITHACA , NEW YORK Regular Meeting 5 : 00 P. Ni. May 25 , 1377 PRESENT Cc lnni:;. si.oriers (4) - Baldin.i , Schickel , Shaw, Whispell AI;S L NT : 1ayo Conley Comni_ssioileis (2) Allan , E' anlcki GTH't PUS ! ESI2NT Supt . o I'uti' ic 1r'orks Dinglr,ali Asst . to Sups: . of P. W. - Doug?ierty City Erig,irf.eer - Cox Ci i:y Attorn£;y - Shapiro A1de i ma?i - Bor°doni City Clesl: ?i,.irule In the absence of Mayor Conley, Comm. Baldini- chaired the meeting. MINUTES : By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the minutes cf the :;Iay 11 , 1977 meeting be approved as recorded by tho City Clerk. Carried Uilani.mously PETITIONS 1{ND HT',AR_I_1GS OF PERSONS BEFORE THE BOARD: Suicide Pr e��F:ii t 4.011 oii-Bridges -�-- Atty. Dirk Galbraith, IO Rid0e Road, Lansing, N. Y. , who practices law at 308 N. Tioga Street , addressed the Board on behalf of Juditl, Jackson , Lynn Stal:as a::id 11m. Gibbons , residents of the city, and 14r. Daniel Krara of West Orange , New Jersey regarding the condition of the four bridge.,; leading to and from Cornell Campus and their availability and attractive - ness as locations for suicide attempts . Atty. Galbraith said he had sent to each BoarJ member copies of written materials generally outlining Che points he was bringing before the Board: Since 1960 there have been ?% bridge deaths i11 this community, 5 of which occurred in the last 3 years . Of the 17 deaths , 15 were suicide , 2 accidental ; 13 occurred on the bridges in question. The people who met their deaths were largely yonng people , with an average age in the 20 ' s- -many of them students . Mr. i;r. a„i s daughter was one of these. Atty. Galbraith suggested that if a defect in the city bridges such aF a hole or bad surface condition had resulted in 17 fatal accidents , by this time something would have been done about it . Ile said the situation is really not any different in regard to suicide attempts ; based on me record suicide attempts are a foreseeable risk from these bridges . fle said that psychologists have studied the problem, Prof. Richard Sei.O.cn, University ol" California and Prof. Edward Schneidma.n have written reports , as well as the Golden Gate Bridge and Transportation. District which has done a number of studies . He said the area in the city is not dissimilar in some respects- - the high incidence of suicide. Atty. Galbraith said that Cornell University has investigated the possi- bility and cost of erecting 10-foot pedestrian fences with aluminum uprights which are estimated at $100 per lineal foot , or 54-inch barriers at $ 70 per lineal foot. It was estimated it would cost from $12 ,000-$:?6 ,000 per bridge to ex,--end o.• modify the present barriers to 10 feet. He said the cost in human lives has been, and will continue to tie , too great to ignore the problerl. He said there are legal implications of the bridges in their present condition, but it is not his intent to commence legal action ,=or damages against the city for any past occurrences . He suggested the lack of barriers constitutes a dangerous condition on the bridges , and at the present ti;rle the city is on written notice of this condition. By Local Law, and Sect. 50 of the General Municipal Law, the city may be held liable for dairages in regard to future injuries or deaths resultwag from such dangerous conditions . He said there is presently pending in tale State Supreme Court of California a damage suit for $1 , 000 , 000 1,1V'oU ht b-,- I family of a 19-year old boy who committed suicide by j ;nnpin" f?.•o1"' trlc Goicaen 6at.e o r•id.ge . Ai:i_y. Galbraith has cui resf�UlfuCU w I Lil i i��; ia.u, i iy attorney, Mr. Rosenberg , who advised him that the case is nov :;ii a .rr q - 2- May 2S , 1977 status but he intends to mONO it to trial . There is not a wealth of legal r,rnr•nra�,rlCn nn tni (z r,0;,.1 )-iii* llt+ty ( fill--rn ith tiltaae Ctecl the law is go-in ' Lo be written Shortly. In summary, Atty. Galbraith requested immediate consideration of the pro- posal, that the city erect suicide prevention barriers on the four bridges .leading to and from the Cornell campus and that the Board of Public Works snow its commitment to such a program by a positive recommendation within a reasonable period of time . Mr. Daniel Kram, 2 Dale Drive , West Orange , N.J. , addressed the Board in support of Atty. Galbraithls suggestions . He told the Board that a litt - more than a year ago his daughter apparently committed suicide by jumping from the Triphammer bridge and her death t.las a great loss to her family and community. He thought her act was an impulsive one and had there been barriers on the bridge she might yet be alive . He said the Hoard has primary responsibility for doing something about the problem-- -besides a legal obligation they have a ;moral obligation and he suggested they do something about it. Resolution By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That the suggestion of pedestrian fences on the 4 bridges leading to and from Cornell Campus as a suicide prevention measure be referred to -_ the City Attorney, The Bridges , Creeks and Storrs Drainage Committee and .. the Supt. of Public Works . — Carried Unanimously COP,9.9tJl\TI CAT IONS FROM THE MAYOF'.: Frye Porking .�_____—_� --- Comm. Baldini read the following memo from Mayor Conley to Members of the Boa-rd: "To : Member_ of the Lc rd of Public llork,s 't'RO,1: ECT1i. -1 J . Cor ley 1Mayo i;U')J : Tree P�r'ki1,1 in C1-cn and Seneca Street Parking Garages T , : 24 ?stay 1977 Lftor numerous discussiMls with downtown merchants , I wot,ld ;+__ike to request tlla.t the Board r1t 'i'.i)� LC +Or`IS COilSlder c'11r1ng:L.ng the time O Operation Of our I.-.1."o p.�rir.ing ,�::'s _'.E;s . Specifically , I would like to 'no able. to provide !:c'c'c prtr'Lcinkf all c?.t/ S;?11 17dur, as well as Thursday and Friday cvF�,nings . 1_ il'rl i L ].� :t:l();)1't321t that t'10 (.1ty ­c Alain C'OimpetlllVe tdith OUtj.ylIlg shopping centers lv h.-,li 1 h v , t1 i le aJ vantag_ of free parking. In addition r;e heed to rcinl'O"Cc0 our ability to generate business ac'tivi'ty , which in turr acner:.tcs gales tax revenue 1•,hich should more than offset revenue lost frOml pa-cking _tees . Free J'-il:LJ ,Aht., aiij CVc;C!.�_11� s1i.l}i,l1Lti be viewed as a =ii?;.i):1S �ration l)1'i)) t:CC, lac' ]_Ilill.il i+.ilii.e�i_L_tte �'y" ail 1UnIA-Mg tll";'oUth I•auQl' Pay, T11iS Will 3-_- JS t lr; to i1;. y i,r, LtS c i_ LCD t in dT'CI,J171', 1, Li:jJ_a1l.J-J �.ObVII, of c.11e Board iIl shU;1iIlo LsuI.3uQrt: for Ov.ti 't)>1n"Ic`lvl"i .r.c:rc;1 Ll,ts by r)rc ,r�diF,.g O� f,eF, i),lrking in the garages :katu_-duy_i aad C;'d^:l"ill j5 11--`1roug'l La'Do Day, -- i} S, r c c! b. r f rir. c. }. -i i c Ll : ..�C.�ii.� ... ._.� C� ..I. :C z Cr��1. the comlT luiiicz.faon From 1,)yor Conley in -.­u to addi- tl-t)itil it ' sici.L'i\ -II ur"' 1' :-i.eei-t'C;u Lc) tilf '<1'';�1i1;� iaiilC .3)1C3 i'1':lli5it Co i1'?ll'.i--L,-e Carr _od Ui,aalimousl.y ' S it 'A i�R`i +'1 i. - -�.? 'r- -i. _l•a ,n,�.l :i�a,J'l4. 1J11 _'31l C1:,lf .,iL C.(A I.��ctl.. LC. ( 11..2'' L�11 ii.t L t ( iils uncov-tain 4 he �hcr the 0--i- i i'), Rt`V il.c; ,,' Act ? Iu, Co I) cQ A E::f:{ Ctive 1)7i ..ii.1i?c' 1 , _.:,1 / i! 1: •t-' ( t0 t.:11C mtnii c i-pall- tics , or 'wh'ctIv-r it will be C , !. + 'I'll C.1,C 1 S 1. J.t t l , tbat c;-,n be don(- at the local _ ' Tt' . 2t� . "1 V;:1 , tl`l �f 1 .� itCS ' itly bvCte the CC1 : 101 � OU1C11 a OU;: ; ) : 15 ZI - 3- v1ay 25 , 1977 local Environmental Quality Review Act. No adequate study of the impact financially and operationally of the passage of the local act has been presented to the Council . It appears that the Common Council has not had the benefits of the comments and proposal of the City Engineer with respect to the local Environmental Quality Review Act. It appears that there will be little or no adverse effect if the Common Council does not adopt a local Environmental Quality Reviei. Act before the June 1 , 1977 deadline. --- Supt . Dingman recommended that the Board go on record requesting the Common Council to withhold any action on a local Environmental Quality Review Act until the staff of the Planning Department has prepared an adequate impact statement demonstrating the financial and. operational effects of the passage of such an act . Resolution By Coram Schickel : Seconded by Comm. Whispell RESOLVED, That the Board of Public Works accept the recommendation of Supt. Dingman in regard to the local Environmental Quality Review Act. Carried Unanimously' Appointment By Comm. Shaw: Seconded by Comm. Schickel 24 RESOLVED, That Ernest W. Smith be appointed a Sewage Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary ' of $7 , 420 , effective May 16, 1977. Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE : Expungement of Bill By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That bill #1087 issued to the NYS Electric & Gas Company in the amount of $85 for street opening permits , be expunged as requested by the City Chamberlain. Carried Unanimously HIGHWAYS, STREET LIGITING AND REFUSE COMMITTEE : Sidewalk Sale_ Collegetown Comm..Shaw reported that Jonathan E. Gould, president of the East Hill Merchants Association , has written requesting permission to close the 400 block of College Avenue on the weekend of July 8 and 9 for a summer • sidewalk sale. This is the second request for the closing of this block this year. The street was closed for this purpose on May 6 and 7 . • Resolution By Comm Shaw: Seconded by Comm. Schickel RESOLVED, That the request of the East Hill Merchants Association for the closing of the 400 block of College Avenue on July 8 and 9 for a summer sidewalk sale be granted on the same terms and conditions as in 1976 . Carried Unanimously Construction Estimate - Elmira Road Comm. Shaw reported. that Parlor City Construction Company has presented an estimate for payment through May 6 , 1977 , in connection with the construction of Elmira Road, in the amount of $50 , 288. 94. Resolution By Comm. Shaw: Seconded by Comm. Schickel -- RESOLVED, That estimate No. 1 from Parlor City Construction Company for construction services in connection with Elmira Road, be approved in the amount of $50 , 288. 94 . Carried Unanimously Elmira Road Construction Comm. Shaw reported that original plans for Elmira Road construction call for the salvage and re-laying of 800 linear feet of drainage pipe . In actual construction this was not practical ; therefore , a new item will be required. ea 298 -4- May 25 , 1977 Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That change order #2 in the contract of Parlor City Construction Company for the construction of Elmira Road which provides for item #603. 0520 - 380 feet of 24-inch diameter corrugated steel pipe at a unit • price of $13 per foot , be approved in the amount of $4 ,940. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously BRIDGES, CREEKS STORM DRAINAGE COMMITTEE : W. Buffalo Street- Bridge---- Asst . treet- BridgeAsst . to the Supt . Dougherty reported on the repairs which have recently been made to the W. Buffalo Street bridge and a section of the abutment underneath the sidewalk on the southwest corner ; he said the work is completed and the bridge has been reopened. Flood Damage City Engineer Cox reported that specifications have been completed to advertise for bids on the repairs to be made to the 6-mile creek wall behind parking lot 'D' and Aurora Street bridge . There is money in the capital account to do the work and it will be reimbursed by the federal government ; therefore Mr. Cox requested authorization to move ahead on the project . Resolution By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That City Engineer Cox be authorized to put this project out to bid. Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE : Sidewalk Construction Comm. Schickel reported that bids were received on May 23 , 1977 , for th, construction of sidewalks . Resolution By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That the contract for the construction of sidewalk be awarded to C . Kidney, Masonry Contractor for the unit costs as shownon his bid. Comm. Baldini objected to action being taken on the resolution until the contractor completes the work on the 1976 project . He reported that the dirt had not been put back in front of his office and said he had brought it up at a couple of meetings and had been assured it would be completed before last payment was made. Discussion followed on the floor. A vote on the resolution resulted as follows : Ayes (3) - Schickel , Shaw, Whispell Nay (1) - Baldini Carried GIAC Window Replacement City Engineer Cox presented the following resolution received from Richard E. Backer, Superintendent of Schools and Clerk of the Board of Education: r'May 24 , 1977 -- T , Richard E. Backer, Superintendent of Schools and .Clerk of the Board, City School District of Ithaca, New York , hereby certify that the • following is a true and exact copy of a resolution approved by the Board rpt Education on May 16 , 1977. GIAC (Greater Itha-c.. Ac:t-i.vities Center) -- Window Replacement. WHEREAS, under tl e I _icen-c agrc e'nciit w}iirh. is te�mznable on 4:liirt:y (30) days prior written notice between the Board of Education and the City of Ithaca dated July 14 , 1972 , the Board of Education ha.5 previously approved the making of certain .improvements to the GIAC Building and the 11) (1 , � u r - 5- May- 25 , 1977 establishment of a buy -back schedule for said improvements , as indicated on Exhibit A, RESOLVED, 'Thai. the Board of Lduati.on of the Ithaca. City School District consents to the replacement of windows in GIAC as indicated in plans and specifications submitted herewith , and, BE IT FURTHER RESOLVED, That in the event of termination of license to the City of Ithaca, the Ithaca City School District shall reimburse the -- City of Ithaca for actual construction cost of the replacement of the windows , less $5 , 500. as an allowance for the installation of egress windows , less 1.:0% declining balance over a period of twenty (20) years , as indicated on Exhibit B, and BE IT FURTHER RESOLVED, That if this resolution is acceptable to the City of Ithaca, the City of Ithaca shall so indicate by letter delivered to the Board of Education and signed by the Mayor of the City of Ithaca . Richard E. Backer , Superintendent of Schools and Clerk of the Board of Education r-� :.0 Resolution Bi—r.6-Em. -Whispell : Seconded by Comm. Schickel 24 RESOLVTED , That the Board. authorizes the Mayor to execute the contract with the Ithaca City School District in regard to window replacement in the tt GIAC Center. Carried Unanimously Bids for Window Replacement at GIAC Comm. Schickel reported. that bids were received on May 23, 1977 for the replacement of windows at the Greater Ithaca Activities Center. • Resolution By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, That alternates 1 through 4 be rejected and alternate 5 accepted. IT IS FURTHER RESOLVED , That the low net bid of J. W. Hawk, Inc. , including alternate 5 , be accepted in the' amount of $55 , 726. 70 . Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Whispell : Seconded by Comm. Shaw RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 10 of the General Fund accounts of the Department of Public Works and on Abstract No. 9 of the Water and Sewer Division , be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel Roster - Construction $ Maintenance Division By Comm. Whispell : Seconded by Comm. Shaw RESOLVED, That the roster of the Construction $ Maintenance Division be amended to delete the position of a Senior Account Clerk and add the position of Senior Clerk. IT IS FURTHER RESOLVED, That Pamela K. Tallman be transferred from the Finance Department to the Construction t; Maintenance Division of the Department of Public Works at her present annual salary of $ 7 , 437 , frith no loss of pay, seniority, vacation or other benefits . Carried Unanimously PARKING, TRAFFIC & TRANSIT COMMITTEE : Comm. Baldinz reported that he checked with staff and they are working and studying the request of Morse Chain. for traffic light and widening the upper end of Hudson Street. 3 ) 0 -6- May 25 , 1977 Rte_. 26 i6:11m. Shaw commented that he is chairman of the Ric . 96 Consensus Committee which has been studying alternative solutions co cite pru lum of Rte. 96 , and it is narrowing down to the point where it can easily be determined that Ithaca would not take advantage of what has been worked on, including the source of funds to improve their highway system. lie urge- the Board to be concerned about this if they as individuals feel the long- range plans are being best served by cooperating with state and federal air cies to resolve some of the problems . If the maiority elect to turn their backs on this program, then Ithaca will have the job to do themselvrm .: Comm. Shaw urged that if the Board Feel it is in the best interests oi ' City to use this program, to speak up . ADJOURNMENT : On a motion the meeting adjourned at 5 : 53 p . m. .M r A. I uncfl_e , City cleric Edward i. (rbn ey, Mayo BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE May 25, 1977 10421 Block 99 Partnership G2122 27.99 10422 D.M. Abbott Investors Corp. F2144 15.00 10423 Baptist Church of Jesus Christ F2144 19.12 10424 Maurice Marion ?&�`' �cec°� 10425 Orson Ledger F2144 `�_°`' 1500 10426 Arthur Rollins F2144 9.23 10427 Finger Lakes Park Comm. F2144 22.08 10428 Pierre Clavel F2144 32.28 10429 Fred Somkin F2144 189.62 10429 Fred Somkin G2122 189.63 10430 Francis 0. Kimball F2144 132.45 10431 Daniel Seewald, Sr. F2144 212.30 10432 Glen Carlisle F2144 230.40 10433 Eldred A. Wimer F2144 183.55 10434 City of Ithaca F2144 111.63 10435 City of Ithaca G2122 419.71 10436 City of Ithaca G2122 590.25 10437 City of Ithaca 62122 iiiI63 yv%(09 10438 Albanese Plg. & Htg. G2122 31.00 10439 Burris Plg. & Htg. G2122 20.00 10440 Donohue Halverson G2122 41.00 10441 Frank Orzino G2122 11.00 10442 Glenn Smith G2122 8.00 10443 C. R. Wilson G2122 12.00 10444 City of Ithaca F2655 158.62 10445 City of Ithaca F2655 10.33 10446 City of Ithaca F2655 61.47 10447 City of Ithaca F2655 23.71 Water $1'6-6a�9► 4rJ4-79 TOTAL 3,922.06 Sewer $-3,929,9 t3V. 7 APPROVED BY FINANCE COMMITTEE 1088 Ithaca City School Dist. A1710 427.68 1089 New York State Electric & Gas Corp A2560 70.00 497.68 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. June 8, 1977 PRESENT : Commissioners (6) - Allan, Baldini , Ewanicki , Schickel , Shaw, Whispell ABSENT : Mayor - Conley OTHERS PRESENT : Supt. of Public Works - Dingman Traffic Engineer - Gombas Asst. to Supt. of P.W. - Dougherty Alderman - Saccucci Asst. Supt. of P.W. - Hannan City Clerk - Rundle City Engineer - Cox In the absence of Mayor Conley, Vice-Chairman Ewanicki chaired the meeting. MINUTES: .-� By Comm. Baldini : Seconded by Comm. Allan CG RESOLVED, That the minutes of the May 25 , 1977 meeting be approved as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Michael Green of Ithaca New Times , Ithaca Commons , informed the Board that a community music festival has been tentatively planned for July 17, 1977 at Cass Park. He said he had talked to Supt. Dingman, and Mr. Mazzella, Director of the Finger Lakes Parks Commission, and obtained verbal permission to use their parking lot and obtain power from their vaults for a sound system, and Mr. Mazzella promised to confirm this by letter. Mr. Green asked for approval of the Board to use the area of Cass Park north of Treman arena on July 17. PUBLIC BUILDINGS , PUBLIC GROUNDS & PARKS COMMITTEE : Resolution By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, That a request from Michael Green of Ithaca New Times to use a portion of Cass Park on July 17 for a music festival , including concessions , subject to rules and regulations to be promulgated by the Superintendent , be approved. Carried Unanimously Mr. Green inquired about insurance coverage for the event . Supt. Dingman advised him he should discuss this with carriers covering this particular operation. Free Parking Mr. Stewart Lewis , Chairman of the Marketing Group of the DIBA, addressed the Board: Mr. Lewis complimented the city on the splendid job of maintenance that has been done on the Commons area. He reported on the work of the Marketing Group and requested the Board to consider approval of free parking in the Seneca Street and Green Street ramps and in Parking Lot 'D' on Thursday and Friday evenings and Saturdays through the remainder. of the year as a means of encouraging shopping in the downtown area. Mr. Lewis asked to not let people abuse the parking meters , people who are meter repeaters , and to extend the grace period of- the meters from 8 to 30 minutes . Mr. Lewis also asked for more supervision of dogs , a stricter open container law, stricter enforcement of serving liquor from bars downtown, the use of steam cleaning on certain areas of the Commons , and that the fountain be made operable. PARKING, TRAFFIC $ TRANSIT COMMITTEE : Resolution By Comm. Allan: Seconded by Comm. Baldini T)rcnTAMn TT-.nt ° a .'�.fI'ective Thursday Tivna t!: - f 1 f 0,...a._ Cw..,H r��li'f C'ell h i-t1�'�'r z , that there be no charge for parking in city parking lot ' D' , in the Green Street Garage and the Seneca Parking Garage on Thursday evenings buiw-een the hours of 6 p.m. and 9 p.-n. , on Friday evenings between the 11-lours of 6 p.m. and 9 p.m. , and on Saturdays between the hours of 7 .. m, yn:i 9 p.m. -2- June 8, 1977 Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That over the next couple of months , the Parking, Traffic & Transit Committee work with the DIBA to formulate a long-range solution on parking. Carried Unanimously STAFF REPORTS: Appointments and Promotions Supt. Dingman requested approval of the Board for one appointment and two promotions : Appointment By Comm. Baldini : Seconded by Comm. Allan RESOLVED, That the Board approves the appointment of Nelson Borgeson as a Laborer in the Construction & Maintenance Division at $3. 23 per hour, effective May 31 , 1977. Carried Unanimously Promotions By Comm. Baldini : Seconded by Comm. Allan RESOLVED, That the Board approves the promotion of Roger 0. Armstrong and Edward C. Garrabrant , Jr. as Motor Equipment Operators in the Construction & Maintenance Division at $4. 04 per hour, effective June 12 , 1977. Carried Unanimously Resolution By Comm. Schickel : Seconded by -Comm. Baldini , RESOLVED, That the Board approves the appointment of William Szabo as a^: engineering aide in the Engineering Division at an annual salary of $ 7, 420 , effective June 20 , 1977, subject to statutory probationary pei- Carried Unanimously WATER & SANITARY SEWERS COMMITTEE: Modification of sewer use regulations Supt. Dingman reported that in connection with the permit to operate and state reimbursement for operation and maintenance , request has been made for extensive modification .of the sewer use regulations. He informed the Board that he had passed the request on to Asst. Supt. Hannan with the request he be prepared to comment on them in the near future. Transfer of Funds By Comm. Schickel : Seconded by Comm. Shaw RESOLVED, That $3,400 be transferred from Account F1990 Contingencies , to Account F8340-4 Maintenance of Stand Pipes , to provide for contractual services for the replacement of cathodic protection at the Oakwood Lane tang. Carried Unanimously *See below. BRIDGES, CREEKS & STORM DRAINAGE COMMITTEE : Suicide Prevention on Bridges Comm. Baldini reported that as a result of the requests of Atty. Galbraith and Mr. Kram, -the staff has been doing some work on studying the situation, and obtained an opinion from the City Attorney and his committee will be meeting and will report at the next regularly schedu: E meeting of the Board. PUBLIC BUILDINGS, PUBLIC GROUNDS $ PARKS COMMITTEE: Final bill - wading pool at Cass Park By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That a final bill of Giordano Construction Compamy for con- struction of the wading pool at Cass Park be approved in the amount of $600. Carried Unanimously *Bid for Pump By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That the department be authorized to bid for a Gould Model 3884 , submersible sewage pump with 10 h.p . motor and slide rail system. Carried Unanimously ' B - 1 - 3- June 8 , 1977 ' Ithaca Concert Band Comm, Schickel reported that the Ithaca Concert Band has requested modifications to the pagoda (small pavilion) at Stewart Park to make it suitable for band concerts . The estimated cost is approximately $1 ,500. The Concert Band is presently conferring with designers with respect to the acoustical treatment. No action is necessary at this time. Use of mini pool at St. John' s School Comm. Schickel reported that the Youth Bureau has determined that the use of the mini pool at St. John' s School (Southside mini pool) is limited and that the need for swimming in the Southside Community would best be met by bussing the children from the Southside Community Center to Cass Park. It has , therefore , been determined that the pool be donated to BOCES , who will move it and erect. it on their property. FINANCE $ CAPITAL IMPROVEMENTS COMMITTEE : Audit �—+ By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 11 of the General Fund accounts of the Department of Public Works and on Abstract No. 10 of the Water and Sewer Division, Q be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Reimbursement of tow-away charge By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That Margaret Jablonka be reimbursed the amount of towing charges for a tow-away on May 16 , 1977 from Geneva Street Carried Unanimously PARKING, TRAFFIC & TRANSIT COMMITTEE : Invoice from Keene Transit Systems . By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That an invoice from Keene Transit Systems for seven lock fare boxes with vaults , be approved in the amount of $12 , 530 . Carried Unanimously UNFINISHED BUSINESS : Construction Corner of Dryden Rd. $ EddZ Street Comm. Whispell asked when the construction of the corner at Dryden Road and Eddy Street will be started. City Engineer Cox reported that as soon as the pavers which had to be ordered arrive , construction will be started. NEW BUSINESS: Center for the Arts at Ithaca Comm. Allan read a letter Trom Elva W. Holman, Member, Board of Directors of the Center for the Arts at Ithaca: June 6 , 1977 Mr. Robert B. Allan Chairman-Parking, Traffic $ Transit Committee Board of Public Works Dear Bob : Because there have been requests for service to the Hangar Theater in the Cass Park area, the Board of Directors of the Center for the Arts respectfully requests that the Board of Public Works consider: One run of the Ithaca Transit System on a Tuesday or Wednesday during each of the four plays this season with pickup and return tS t Giw utS . hi C ,YGii1 d a uOWAtOWR iOCatiOi1, 1cr n i La and i i LuJ Towers . Fare would be the standard rate which would include senior citizen tickets . a - d -4- June 8 , 1977 Pickup could be combined with the end of the schedule of Routes ; return would require a driver who would come in for this specific purpose. The theater schedule this season shows plays running from June 21 to July; July 5- 16 ; July 19-30 ; and August 2-13. The day for each of the runs is negotiable ; however, we suggest June 28 or 29 , July 12 or 13, July 26 or 27 , and August 9 or 10. We will arrange for publicity with each of the facilities . Our conversa- tions with Ithacare and the Residents ' Council at Titus Towers indicate enthusiasm for such an arrangement and a desire to participate. Though the Center for the Arts understands that the Ithaca Transit System is likely to incur. an operating loss , we believe it would be providing a needed service and indicating a willingness to continue to serve the public. This segment of the community is often without private transportation, making it all but impossible to attend functions such as those at the City-owned Hangar Theater. If we may provide additional information, please call me or Mr. Thomas Niederkorn, Chairman of the Center Board. Yours truly, Elva W. Holman Member, Board of Directors cc: Mr. Jack Dougherty Discussion followed on the floor. Resolution By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That the service requested be provided on the Wednesday even V. of each of the 4 periods suggested. Carried Unanimously Completion of 1976 Sidewalk Construction Project Comm. Baldini reported that on May 26, the unfinished part of the side- walk construction project for 1976 was completed in front of his office. . Collegetown Beautification Pro 'ect Traffic Engineer Gombas reported that the signs requested directing people to Collegetown parking areas have been installed. Street Signs A—i erman Saccucci requested that a check on all city street signs , particularly at corners , be made and those damaged or leaning be repaired. Traffic Engineer Gombas answered that an effort is being made to keep the signs repaired. ADJOURNMENT : On a motion the meeting adjourned at 5 : 03 p.m. Oki.64,e, � . os plh A. Rundle , City C—lerF _ Edward J./Conley, or BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 8, 1977 10448 Macarney S. Tolles G2122 27.99 10449 Eloise R. Dowdell F2144 15.00 10450 Peter Poelvoorde F2144 15.00 10451 Carol Cady F2144 15.00 10452 Jason Fane F2144 15.00 10453 Carl Carpenter F2144 420.20 10454 William Schmidt G2122 235.40 10455 City of Ithaca F2144 372.54 10456 Cornell University G2120 28,694.28 10457 Curcendall F2142 1.00 10458 City of Ithaxza F2655 1,498.80 10459 City of Ithaca F2655 31.38 10460 City of Ithaca F2655 21.94 10461 City of Ithaca F2655 82.66 10462 City of Ithaca F2655 143.39 10463 City of Ithaca F2655 6.14 TOTAL 31,595.72 Water 2,638.05 Sewer 28,957.67 APPROVED BY FINANCE COMMITTEE m M BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF 1THACA, NEW YORK Regular Meeting 4 : 00 P.M. June 22 , 1977 PRESENT : Mayor - Conley Commissioners (6) - Allan , Baldini , Ewanicki , Schickel , Shaw, Whispell OTHERS PRESENT : Aldermen 2 - Bordoni , Saccucci City Chamberlain - Wright Asst. Supt. of Public Works - Hannan Traffic Engineer - Gombas Asst . to Supt. of P.W. - Dougherty City Attorney - Shapiro City Engineer Cox City Clerk - Rundle MINUTES : By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That the minutes of the June 8 , 1977 meeting be approved as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Leonard Ferris , 104 Short Street , addresses the Board, requesting expungement of a $4. 58 penalty charge added to his water bill . Mr. Ferris stated that he personally mailed the check in payment of his water bill. C in the post office on June 14 , 1977 following the Flag Day parade which was a day prior to its due date. On Tuesday, June 21 , Mr. Ferris received a call from the City Chamberlain' s office , informing him they had received payment in a slot on the first floor of City Hall and, because it was late , it was short $4. 58 , the penalty charge. He talked to J. Wright , City Chamberlain, who told him he could appear before the Board of Public Works or the Water & Sewer Committee and request expungement of the penalty. Mr. Ferris said a similar situation occurred in June of 1976 when his water bill stub and check were found near the parking lot outside of City Hall , and he had no idea how they got there. Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, The City Chamberlain accept Mr. Ferris ' check in full payment of his water bill , waiving the penalty charge . Carried Unanimously First Ward Alderman Saccucci presented a petition containing 66 signatures of residents of Nate ' s Floral Estates , requesting the Board to consider a traffic study , or traffic control device , at the intersection of S. Meadow, S. Titus and W. Clinton St. Extn. The problem at this intersection is that vehicles leaving W. Clinton St. Extn. , wishing to travel north are required to make a left turn, crossing both lanes of Meadow Street . With the bridge at the left of IV. Clinton and the intersection on the north end of the bridge , near Smith' s Hardware , this becomes very serious ; and the only alternative is to turn right , travel to Weston' s parking lot and turn there in order to return north. Alderman Saccucci believes a stud), of the problem is justified because of the increase of businesses now developing on IV. Clinton Street Extn. , plus the number of trailers in Nate ' s Floral Estates , and he urged the Board to undertake the task. Mayor Conley explained that Meadow Street is a state arterial highway and the signals are controlled by the state . He said he had discussed the problem faith the New York State Department of Transportation and he and Traffic Engineer Gombas had shown it to the state ' s representative , who assured the city they would take the necessary traffic counts and do what- ever necessary studies are involved for a light at that intersection , as i..,oll as the one at Cascadilla. The city has not heard anything from the state since and Mayor Conley directed the petition be referred to Supt . Dingman with a request that he inquire of the Department of Transportation regarding what progress has been made. COMMUNICATIONS FROM THE ,MAYOR: Mayor Conley intormed the Board he has been following very closely the deliberations of the city regarding Route 96 and is asking the Comi-non Council to deal with this issue at its July 6 meeting. He stated that f d Y 2- June 22 , 1977 basically there are two questions he would ask the Board of Public Works and the Planning Board, and after these are out of the way, start to eliminate some of the problems and concentrate on what might result in recommendations to the Council so they can make their final determination. The first question deals with whether or not the city should do something about the traffic situation in the West End, or do nothing , as there are many residents who feel that maybe the city should do nothing rather than accept the total plan. Secondly , should the city work toward a solution involving the state and federal program which means meeting the federal standards of a 4- lane solution as they have indicated; or should the ci :.,- seek a second solution on its own initiative and with its own funds ; or try to use some other type of state and federal funds which involves going back to the beginning to start new hearings on Rte . 96. Mayor Conley said the Board' s recommendations would be helpful to the Council in arriving at their decision. Resolution By Comm. Shaw: Seconded by Comin. Schi.ckel RESOLVED, That the Board recommends to the Common Council to pursue aggressively better solutions to the traffic situation in the West End of the City. Carried Unanimously For the record, Mayor Conley requested his name be added as voting J affirmatively. Mayor Conley informed the' Board the federal and state representatives have indicated they would not accept , fund or participate in a solution of less than 4 lanes because the federal program has to solve the problem anJ according to their traffic counts and study the problem would require a 4-lane solution. The state participation would only be available if they had federal participation. If the city were to act on its own and construct a new bridge the cost would be approximately $2 ,000 ,000 and this would not include any new route up the side of the hill toward th<.. hospital. The county and town have expressed to the city that they wou not favor any solution which uses Cliff Street as a route to the hospital. Resolution By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That it is the consensus of this Board that Common Council move ahead in a joint venture with the state and federal governments toward a solution to the Route 96 problem according to the standards which have to be met. Discussion followed on the floor. A vote was taken on the motion which resulted as follows : Carried Unanimously Mayor Conley voted affirmatively with the Board. STAFF REPORTS : Promotion $y Comm. Baldini : Seconded by Comm. Allan RESOLVED, That Joseph Lychalk be promoted as Water Treatment Operator in the Water and Sewer Division at an annual salary of $8 , 505 , effective July 1 , 1977 , subject to the usual probationary period. Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE : Comm. Ewanicki reported-that the City Chamberlain has requested that bill 98036 issued to Warner Hubbard, Jr. in the amount of $631 . 93, and bill #8131 issued to Henry C. Thode in the amount of $324. 93, be expunged. The City Attorney has advised this action because the bills are uncollectible. Resolution By Comm. Ewanicki : Seconded by Comm. Shaw RESOLVED, That bills # 8036 in the amount of $631 . 93, and #8131 in the amount of $ 324. 93, be expunged. Carried Unanimously r, I - 3- June 22 , 1977 Water and Sewer Rate By Comm. Ewanicki : Seconded by Comm. Sc_hickel WHEREAS , the Board of Public Works adopted the following resolution on December 8 , 1976 : "RESOLVED, That the Chamberlain be directed to construe the term "minimum charge per quarter" as used in the water and sewer rate to mean the smallest amount chargeable for service rendered in any quarterly billing period or fraction thereof, and that he be further directed in the case of un.metered sewer users to use the rate for one-inch meter as the minimum billing, and WHEREAS, it is necessary to restate said resolution for more equitable billing of water and sewer rates for services rendered, NOW, THEREFORE, BE IT RESOLVED, That the resolution on December 8 , 1976 directing the City Chamberlain to construe the meaning of the term "minimum charge per quarter" be rescinded in its entirety , and BE IT FURTHER RESOLVED, That the City Chamberlain be directed to use the rate for one- inch meter as the minimum billing in the case of unmetered sewer users . d Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE Elmira Road Construction By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That estimate #2 from Parlor City Construction Company for services performed in connection with the construction of Elmira Road through June 9 , 1977 , be approved in the amount of $190 ,058 . 84. Carried Unanimously Elmira Road Modifications and Improvements By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That a bill from Barton, Brown, Clyde & Loguidice for engineering services in connection with modifications and improvements to Elmira Road for the period May 1 , 1977 through May 28 , 1977 , be approved in the amount of $936 . 78. Carried Unanimously Stewart Avenue Subsurface Investigation By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That a bill from B. K. Hough, Consulting Engineer , for services performed in connection with the subsurface investigation on Stewart Avenue , be approved in the amount of $950. 00 Carried Unanimously Stewart Avenue Landslide Site Comm. Shaw informed the Boar that B. K. Hough, Consulting Engineer, has completed subsurface investigations at the Stewart Avenue landslide site and has completed alternative preliminary plans and cost estimates for construction of repairs . Resolution By Comm. Shave: Seconded by Comm. Baldini RESOLVED, That the City Engineer be authorized to extend the agreement for professional services with B. K. Hough to include the preparation of plans and specifications for the construction of a retaining wall . IT IS FURTHER RESOLVED, That the Budget & Administrati-on Committee of Common Council be notified that the budget for the Steuart Avenue repairs should be $50 , 000 , and that such repairs should be made as soon as possible . Discussion followed on the floor. A vote was taken on the motion which resulted as follows : Carried Unanimously i -4- June 22 , 1977 Peripheral Streets By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the contract with Anton J. Egner for the design of the sidewalk areas of the peripheral streets be extended to include the coordination of the street pavement and drainage design with the sidewalk designs into a single set of contract drawings . IT IS FURTHER RESOLVED, That it be extended to include the inspection of vaults which are to be removed and/or repaired, including the necessary design. Carried Unanimously Pavements By Comm. Shaw: Seconded by Comm. Schickel RESOLVED , That a bill from Pro-Grid, Inc. for services performed in connection with asphalt cold milling of pavements be approved in the amount of $22 ,331 . 39. Carried Unanimously Elmira Road Right-of-Way The oliowing letter from E. Wood Motors , Inc. to the Board of Public Works , requesting use of a portion of the Elmira Road right-of-way for parking, was presented by Comm. Shaw: "June 15 , 1977 Board of Public Works City of Ithaca 108 East Green Street Ithaca, New York 14850 ATTENTION: Mr. Phil Cox Dear Mr. Cox: Re : R. Wood Property, 335- 337 Elmira Road Pursuant to our discussion at the premises owned by my wife and myself at 335- 337 Elmira Road on June 14 , 1977 , I hereby request that the City of Ithaca grant permission to me to use a portion of the Elmira Road right- of-way for the purposes of parkins; pursuant to our discussion. In front of the building east of the show room area said parking would be along a driveway in a parallel fashion to the building. Off of the northeast corner of the building, the parking would be in a perpendicular manner. There would be a driveway running parallel to the building and road leading to and from the parking in front of the building. As I indicated to you, without this permission, the impact of the renova- tion on the Elmira Road would cause an irreparable hardship since my property appears to be the only property that would be adversely affected by the renovation as it is now planned. It is further my understanding that the City will install as part of the Contract on the Elmira Road -the driveway , the curbing and the grass area buffer zone . I would appreciate your placing whatever poles , hydrants or lighting fixtures that are to be placed in front of our property in such a positi— as to not interfere unnecessarily with access to the building or in view of the building. Your immediate response to this request would be greatly appreciated. Very truly yours , Robert S. Wood cc : Thaler & Thaler 309 N. Tioga Street Ithaca, New York 14850" -5- June 22 , 1977 Resolution By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That R. Wood Motors , Inc, be granted a revocable license to use a portion of the Elmira Road right-of-way for parking in front of their property at 335- 337 Elmira Road. Such use shall be restricted to that area 10 feet or more behind the new curbing, being constructed this year, and subject to the approval of the City Engineer. Carried Unanimously BRIDGES CREEKS & STORM DRAINAGE COMMITTEE : Suicide Prevention Measures on City Bridges Comm. Baldini reported that one of the bri ges mentioned by Atty. Galbraith and Mr. Kram does not belong to the City. In studying the matter so far , the committee estimates it would cost approximately $ 75 , 000 for the materials to erect barriers on the three bridges owned by the city. The committee is still investigating other aspects of the matter and Comm. Baldini will report to the Board when the committee has completed its study. FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit �C By Comm. Whispell : Seconded by Comm. Ewanicki -- RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 12 of the General Fund accounts of the Department of Public Works and on Abstract No . 11 of the Water and Sewer Division, be approved for payment . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Capital Improvements Review Committee Mayor Conley informed Comm, Whispell and Comm. Shaw that he wished them to serve on the Capital Improvements Review Committee this year. Both commissioners accepted graciously. PARKING, TRAFFIC AND TRANSIT COMMITTEE : Bus Shelters By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That plans and specifications for bus shelters be approved, and that the department be authorized to take bids for these bus shelters . Carried Unanimously Surplus Buses By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, That buses Nos . 300 , 264 , and 211 be declared surplus and the department be authorized to advertise for the sale of these buses subject to approval of the sale of bus No. 300 from the NYS Department of Transportation. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: S. Aurora Street Pavement Mr, Frank Cassaniti , 607 S. Aurora. Street , addressed the Board requesting a small section of guardrail be placed across from the Morse Chain driveway in an effort to prevent injury to children and persons in the area. He reported that there was another accident at the spot on June 10th. City Engineer Cox stated that the area opposite Morse Chain' s driveway is scheduled for minor improvements this year- --a portion of the street would be ividened. fie said one of the capital projects which was to have been submitted for next year was evidently lost in the mail ; it would call for widening that portion of S. Aurora from the Morse Chain driveway to the south city line. Mayor Conley stated that the Council said anything they felt was an emergency situation or important enough, could be added to the capital project program. He said he would ask staff to study the situation and recommend to the Board. _ 6.. June 22 , 197; ADJOURNMENT : On amotion the meeting adjourned at 5 : 05 p .m. ose h A. Rundle , City Clerk Echvard J. Co ley, Ma r BOARD OF PUBLIC WORKS PROCEEDING ACCOUNTS RECEIVABLE June 22, 1977 10464 Esther Carter F2144 15.00 10465 Laura Mahanna F2144 351.70 10466 Barden & Robeson P2144 55.94 10468 Barden & Robeson G2122 55.94 10467 Barden & Robeson F2144 126.62 10467 Barden & Robeson G2122 126.63 10468 H.Freeman F2144 128.75 10468 H.Freeman G2122 128.75 10469 Bill Manos F2144 255.77 10470 Bill Hilker G2122 28.98 10471 City of Ithaca-General Fund 62122 351.47 10472 Finger Lakes Construction F2650 41.88 (Paid 6-7-77) 10473 Parlor City Contractors F2650 74.12 Check #1507) 10474 Albanese Plumbing G2122 39.00 10475 Burris Plumbing & Heating,inc G2122 14.00 10476 Donohue-Halverson,Inc G2122 31.00 10477 R. J. Morusty G2122 11.00 10478 Weber Plumbing & Heating,Inc. G2122 16.00 10479 Cornell University-Filter Plant F2650 23.98 (Paid Check #546081 ) 1,876.53 Water .1,073.76 Sewer 802.77 APPROVED BY FINANCE COMMITTEE 1090 Town of Ithaca A2350 16,366.90 f ' 'h L BOARD OF PUBLIC IVORKS PROCEEDINGS CITY OF ITHACA, 14iW YORK Regular Meeting 4 : 00 P.M. July 13, 1977 PRESENT: Mayor - Conley Commissioners (4) - Allan, Baldini , Shaw, Whispell ABSENT: Commissioners (2) - Ewanicki , Schickel OTHERS PRESENT : City Attorney - Shapiro Supt . of Public Works - Dingman City Controller - Daley Alderman - Bordoni Asst. Supt. P.W. - Hannan City Engineer - Cox Asst . Supt. P.W. - Dougherty City Clerk - Rundle Comm. Baldini chaired the meeting until the arrival of Mayor Conley. MINUTES: By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the minutes of the June 22 , 1977 meeting be approved as recorded by the City Clerk. t1; �q Carried Unanimously Q PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Problem in Traffic in Downtown Area Mr. William Downing, DeWitt Building, addressed the Board in respect to the disruption, noise and confusion in the traffic pattern in the downtown area, caused largely by the one-way pattern on Aurora and Cayuga Streets . Mr. Downing does not believe the improvement for possibly one hour a day justifies the noise , confusion and frustration caused the residents , merchants and drivers 24 hours a day. He believes there has been improvement in the coordination of traffic lights , but said the solution to the traffic problem is too extreme. He requested the Board to reconsider the problem and revert to the original traffic pattern, retaining and improving the coordination of traffic lights . Resolution By Comm. Allan: Seconded by Comm. Shaw RESOLVED, That the problem in traffic in the downtown area be referred to the Parking, Traffic and Transit Committee. Carried Unanimously Dredging of Fall Creek Mr. Ernest Grosser, 102 W. Fall Street , appeared before the Board to request when the dredging of Fall Creek, which was commenced last year, would be completed. Asst: Supt. Dougherty informed Mr. Grosser and the Board that approximately 800 of the wort: was done last December, after the lake level had gone down so his crew could work in the creek. He said the remaining 20° would be completed this year when the lake level is low enough to work in the creek. Alderman Bordoni asked how far upstream the creek will be dredged, and Mr. Dougherty said the survey indicated the creek needs dredging to Cayuga Street bridge. Tompkins County Center for Culture and the Performing Arts , Inc. Ms . Becky Logan., 519 W. Green Street , representing Tompkins County Center for Culture and the Performing Arts , Inc. , a non-profit organization which is renovating the old Strand Theatre at 310 E. State Street , appeared before the Board with a request to use a portion of the top level of the Green Street Parking Ramp on July 30 , 1977 , from 2 : 30 to 5 : 00 p.m. for a dance . The event will be concurrent with an event the organization is planning to hold on the Commons , "The Strand Presents an Uncommon Day on the Commons ," which has been approved by the Commons Advisory Hoard. Supt. Dingman reported he had had some discussion of the matter with Mr. Warren Schlesinger of tale Strand Theatre ; he asked the Board to consider that this is a private organization asking, to use public property for fur-4 ra:A-sing. Aside from that , he said he sees no proble.n if the organizations meets requircments which he discussed with Mr. Schlesinger concerning a Hold Harmless Agreement , evidence of satisfactory insuranr_,' coverage , clean- up , etc. i1e i"P.C()mmeI?(Jecl the area e a`1. of the bridge can 0e 5 t)-i.,-qt '.d -2- July 13 , 1977 from the remaining parking area. Resolution By Comm. Shaw: Seconded by Comm. Whispell RESOLVED, the Board grants the Tompkins County Center for Culture and the Performing Arts , Inc. the privilege of using a portion of the top level of the Green Street Parking Ramp on a trial basis as a gesture of cooperation with the Arts Facility in an overall city-wide project on terms set by Supt . of Public Works Dingman. Discussion followed op. the floor. City Attorney Shapiro commented that for events of this type the City usually charges a nominal fee , which car: be waived. He wondered if the City should develop an overall policy concerning the matter. A vote on the resolution resulted as follows : Carried Unanimously Mayor Conley arrived at 4 : 25 p.m. and chaired the remainder of the meeting. SUPERINTENDENT' S REPORT : Supt. Dingman reported that he had appointed Gerald E . Catlin, Sr. as a bus driver in the Transit Division at $3. 89 per hour, effective July 11 , 1977 , and requested approval of the Board. Resolution By Comm. Baldini : Seconded by Comm. Allan RESOLVED, That the Board approves the appointment of Gerlad E. Catlin, Sr. as a bus driver in the Transit Division at $3. 89 per hour, effective July 11 , 1977. Carried Unanimously WATER & SANITARY SEWERS COMMITTEE : Bids on Submersible Pump Comm. Shaw reported that no bids were received in reply to a request for bids for one Submersible Pump . Arthur W. Schuster Company had quoted on April 22 , 1977 , a price of $2 , 012 for supplying this pump . Mr. Schuster had assumed his quotation would be considered a bid when the bids were taken. Resolution By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the contract for supplying one Gould Model No. 3834 Sub- mersible Pump in accordance with the specifications of June 17 , 1977, be awarded to Arthur W. Schuster Company for their quotation of $2 , 012 . Carried Unanimously Bids for Standby Generator�SSyYs---t-e----m--s Comm. Shaw reported that bids were received for two Standby Generator Systems for the Water & Sewer Division as follows : - Desco Electric Supply Company - $10 , 222 - Massano Detroit Diesel Company - $9 , 748 - Power Plant Equipment Corporation - $9 ,210 Resolution By Comm haw: Seccaded by Comm. Whispell RESOLVED, That the contract for supplying two Standby Generator Systems in accordance with the spccifi.cations of June 28 , 1977 be awarded to Power Plant Equipment Corporation fc-r their low bid of $9 , 210. Carried Unanimously Expungeme_nt of Water Bill By Comm. Sew: seconded by Comm. Baldini RESOLVED, That Water & Server Division bill No . 10453 for replacing a water service for Mr. Carl Carpenter be expunged. A corrected bill has been included in today ' s audit. Carried Unanimously -3- July 13 , 1977 Water and Sewer Rates Comm. Shaw reported that at its regular meeting on July 6 , the Common Council passed the following resolution : "RESOLVED, That this Common Council strongly recommends to the Board of Public Works that the outside rates for water and sewer presently charged to the properties in the Spencer Road area, which has been annexed to the City of Ithaca, be reduced to the present rates charged other users in the City of Ithaca for services on or after January 1 , 1978 , and BE IT FURTHER RECOMMENDED to the Board of Public Works , that future sewer assessment charges on properties in the Coddington Road area be eliminated beginning 1978. " Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the resolution of the Common Council with respect to water and sewer charges on Spencer Road, and with respect to sewer charges in the Coddington Road area be referred to the Water and Sewer Committee for report and recommendation. Carried Unanimously HIGHWAYS, STREET LIGHTING REFUSE COMMITTEE : tfr Bill- -Barton, Brown, Cl de Logui ice By Comm. Shaw: Seconded by Comm. Bal �j RESOLVED, That a bill of Barton , Brown, Clyde $ Loguidice for engineering services in connection with the modifications and improvements on Elmira Road through July 2 , 1977 , be approved in the amount of $1 , 730 . 76. Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Bids--Six-Mile Creek Wall Comm. Baldini reported that bids for repairs to the Six-Mile Creek wall were received. Resolution By Comm. Baldini : Seconded by Comm. Shaw RESOLVED, That the contract for constructing repairs to Six-Mile Creek wall in accordance with the specifications dated June 10 , 1977 , be awarded to McPherson Builders for their low bid of $ 38,680 . 20 . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE : Public Hearing- -Sidewalk Repairs Comm. Baldini informed the BoarU that a public hearing will be held at the next regular meeting of the Board of Public Works for the purpose of hearing persons who have been directed to repair their sidewalks or have them repaired by the city at the owner' s expense. Bill- -Sidewalk Repairs By Comm. Baldini : Seconded by Comm. Allan RESOLVED, That a bill of Charles Kidney for the repair of city sidewalks be approved in the amount of $4 , 229. 77. Carried Unanimously Downtown Familv Medicine Center Comm. Bal ini reporte tc� hat at the July 6 meeting of the Common Council the following resolution was passed: "RESOLVED, That Common Council accepts the concept for the Downtown Family Medicine Center as presented by Architects Taube and O' Brien, and requests the architects and the Board of Public Works to proceed with the construction of the facility. " Resolution By Comm. Baldini : Seconded by Comm. Shaw RESOLVED, That this resolution be referred to the Buildings & Grounds Committee for report and recommendation at the July 27 meeting. Discussion followed on the floor. -4- July 13, 1977 A vote on the resolution resulted as follows : Carried Unanimously GIAC Buildin& Windows By Comm. Baldini : Seconded by Comm. Allan RESOLVED, That the Superintendent of Public Works is authorized to sell the used windows taken from the GIAC building. Carried Unanimously FINANCE & CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee as list on Abstract No. 13 of the General Fund accounts of the Department of Public: Works and on Abstract No. 12 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Center for the Arts Comm. Whispell reported that during Supt. Dingman' s absence , the Center for the Arts wrote a letter to him, expressing thanks to the staff of the Department of Public Works for their assistance in running the Hangar Theater; specifically mentioning E. Lynch and his crew, Jack Dougherty and Bernie Carpenter for assistance with the bus , and Pat Hannan. PARKING . TRAFFIC AND TRANSIT COMMITTEE : Bill- -O' Brien & Taube By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That a bill of O' Brien i Taube for architectural services in- cluding reimbursable expenses in connection with the design of the downtown bus shelters and for the bus system graphics through July 7 , 1977 , be approved in the amount of $2 ,112 . 69 . Carried Unanimously Report on Signalization Comm. Allan informed the Board that Traffic Engineer Gombas reports that the request to signalize the intersection of Albany and Court Streets which is presently a four-way stop intersection, is now under study. Request for Additional Traffic Controls Comm. Allan informed the Board that Traffic Engineer Gombas offers the following report on the request for additional traffic controls at the intersection of East State Street with Cornell and Giles Streets : "A study was made to determine what improvements should be made to effec- Lively up-grade this intersection from a traffic and safety point of view, considering present conditions . Presently, from existing vehicular and pedestrian demand volumes a traffic signal is not warranted. Therefore , it is recommended that the existing "target value" of the existing inter- section control and visibility be increased. This can be accomplished by striping double yellow lines and white pedestrian crosswalks at all four legs of the intersection, and heavy stop bars on the pavement to augment the existing stop signs on Cornell Street and on Giles Street . Advance warning signs of ' stop ahead' and pedestrian crosswalks will be installed to warn motorists approaching the intersection. Also , removal of some parking and overhanging leaves and branches will improve the visibility across all corners and improve visibility and reaction time for safety to all concerned. " Resolution By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That the report of the Traffic Engineer be accepted and referred to the department for implementation. Carried Unanimously- Request for Traffic Light By Comm. Allan : Seconded by Comm. Shaw RESOLVED, That the request by Morse Chain Company for a traffic signal , -5 July 13 , 1977 operational only during cer, ain hours of high traffic demand, at the plant entrance on South Aurora Street be denied due to existing traffic volumes which are insufficient to meet warrants , at this time . Carried Unanimously Reveessts of residents of Pall Creek Area Alderman Bor oni asked the following questions which were asked of him by residents of his ward that he represents : 1) Will the BPW paint crosswalks leading to and around Auburn Park, and rearrange the schedule for so doing in order that it be done before the start of school? Asst . Supt . Dougherty said he would assess his work load and see what could be done . 2) Did the City repair the railroad crossings at State , Seneca and Buffalo Streets , and if so , what happened to thc,,n? Supt . Dingman repliel that he has been told by the Railroad and State Highway Department that they have now approved reconstruction of those crossings using special materials . State Street has not been repaired at all , the other two were repaired. They are now waiting final approval of DoT for materials and ordering of materials to finish the job. 3) Can the sewer be cleaned out at 408 E. Tompkins Street? It apparently Ghas not been cleaned recently because the water has been bubbling up through the clean-out onto the lawns . ADJOURNMENT : On a motion, the meeting adjourned at 5 : 07 p .m. `s :p A. Rundle , City Clerk war J. onley, M or BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 13, 1977 10480 James L. Novack F2144 15.00 10481 James C. Freeman F2144 1,005.31 10481 James C. Freeman G2122 1,005.31 10482 Henry W. Miller F2144 275.00 10483 Carl Carpenter F2144 325.33 10484 William Lynch F2142 16.88 10484 William Lynch F2144 54.96 10485 Finger Lakes Construction G2122 149.52 10486 City of Ithaca G2122 260.45 10487 N.Y. Telephone Co, F2144 11,037.00 10488 Morse Chain Co. G2120 175.00 10489 U. S. Regional Plant Nutrition Lab. G2378 4,473.25 10490 Finger Lakes Construction Co. F2650 1,359.39 TOTAL 20,153.20 WATER 14,089.67 SE LIFER 6,063.53 APPROVED BY FINANCE COMMITTEE f. 1 I Peter Kelt A1710 52.02 1092 Earl ^. Carpenter A1710 33.70 1093 Bingham Cady . 1710 75.28 1^°4 Agway Farm Store A2690 24.00 1095 Newfield Highway Dept. A2300 145.40 1096 Ccrnzll Dept. of Public Safety A2690 15.03 r0TA.L 375.43 ITHACA TRANSIT SYSTEM REPORT OF OPERATIONS APRIL - JUNE 1977 April - June 1975 1976 1977 INCOME: Cash Fares $ 16,127.17 $ 17 ,073.82 $ 17,159.66 Tokens Sold 2,472.00 3,376.00 4,220.00 Student Tickets Sold 466.00 407.00 878.00 Sr. Citizen Tickets Sold 1,273.00 1,397.00 1,040.00 Other Income 1,693.99 381.00 N.Y.S. Operation Subsidy 8,374.19 7,776.02 12,703.09 TOTAL INCOME 30,406.35 30,410.84 36,000.75 OPERATING EXPENSE Clerical Wage 814.71 893.75 1,126.11 Driver Wage 21,220.05 22,492.03 25,963.23 Mechanic Wage 6,591.41 7 ,985.10 9,173.61 Fringe Benefits - .3895 ------ ------ 14,124.42 Clothing 1.00 119.10 364.20 Gas & Oil 2,815.78 2,825.63 3,590.09 Office Supplies 46.80 ------ 75.60 Equip. Parts & Supplies 4,985.33 5,251.14 6,904.07 Telephone 133.24 124.00 57.73 Printing 275.25 ------ 131.50 Maintenance of Equip. by Others 1,861.92 983.64 183.07 Travel & Mileage 85.92 62.02 32.50 Advertising ------ 84.22 419.00 Insurance 1,310.00 1,471.25 2,220_00 Rent of DPW Workspace & Facilities 300.00 300.00 TOTAL OPERATION EXPENSE 40,441.41 42.591.88 64,365.1.3 Depreciation 2,764.18 1,652.71 _3,281.05_ TOTAL EXPENSE 43,205.59 44,244.59 67,646.18 NET LOSS BEFORE CAPITAL INVESTMENT 10,035.06 12,181.04 28,364.38 NET LOSS AFTER CAPITAL INVESTMENT 12,799.24 13,833.75 31,645.43 NUMBER OF PASSENGERS CARRIED Cash Fares 64,509 68,295 68,638 Tokens Used 11,900 15,919 17,552 Student Tickets Used 3,606 4,006 4,873 Sr. Citizen Tickets Used 9,494 10,528 10,251 Sr. Citizen Day - Free 5/13/76 ---- 138 ---- TOTAL PASSENGERS CARRIED 89,509 98,886 101,314 ITHACA TRANSIT SYSTEM REPORT OF OPERATIONS JANUARY - JUNE 1977 January - June 1975 1976 1977 INCOME: Cash Fares $ 33,709.85 $ 38,007.73 $ 38,049.35 Tokens Sold 5.396.00 7,508.00 9,208.00 Student Tickets Sold 1 ,056.00 1. 161.00 1,708.00 Sr. Citizen Tickets Sold 2,253.00 2,422.00 2,090.00 Other Income 11,693.99 11,988.77 10,184.00 N.Y.S. Operation Subsidy 8,374. 19 20,914.01 25,947.88 TOTAL INCOME $ 62,483.03 $ 82,001.51 $ 87,187.23 OPERATING EXPENSE: Clerical Wages $ 1,566.75 1,787.50 $ 1 ,980.63 Driver Wages 40,306.22 44,843.48 46,848.66 Mechanic Wages 13,855.48 12,125. 17 18,310.73 Fringe Benefits - .3895 ----- ----- 26, 151.04 Other Equipment ----- ----- 150.00 Clothing 421.50 316.05 424.20 Fare Box 1 ,347.34 ----- ----- Gas & Oil 6, 137.90 6,145.67 7,325.63 Office Supplies 77.03 53.55 90. 17 Equip Parts & Supplies 10,791.35 9,089.68 10,901.60 Telephone 259.23 507.78 200.61 Printing 283.37 268.45 256.50 !' Maint of Equip by Others 2,437.69 1,957.30 847. 18 Travel & Mileage 134.55 120.99 59.91 Advertising ----- 102.47 586.85 Insurance 2,620.00 2,942.50 3,872.50 Rent of DPW Workspace & Facilities 600.00 600.00 ----- TOTAL OPERATING EXPENSES $ 80,838.41 $ 80,860.59 $ 118,006.21 Depreciation 5,528.36 3,305.42 6,562.06 TOTAL EXPENSE $ 86,366.77 $ 84,166.01 $ 124,568.27 NET PROFIT BEFORE CAPITAL INVESTMENT $ 1,140.92 NET LOSS BEFORE CAPITAL INVESTMENT $ 18,355.38 $ 30,818.98 NET LOSS AFTER CAPITAL INVESTMENT 23,883.74 2,164.50 37,381.04 NUMBER OF PASSENGERS CARRIED: Cash Fares 134,840 152,031 152,197 Tokens Used 25,955 35,505 40,033 Student Tickets Used 8,535 8,853 10,679 Sr. Citizen Tickets Used 18,047 20,946 19,875 Sr. Citizen Day -Free - 5/13/76 --- 138 --- TOTAL PASSENGERS CARRIED 187,377 217,473 222,784 317 - BOAP.D OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 0.0 p.m. July 27, 1977 PRESENT : Mayor - Conley Commissioners (5) - Allan, Baldini , Ewanicki , Schickel , Shaw ABSENT : Commissioner (1) - Whispell j OTHERS PRESENT : City Attorney - Shapiro City Engineer - Cox Supt. of Public Works - Dingman City Chamberlain - Wright Asst. Supt. of P.W. - Dougherty Alderman - Bordoni Traffic Engineer - Gombas City Clerk - Rundle Comm. Ewanicki chaired the meeting until the arrival of Mayor Conley. MINUTES: Sy Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That the minutes of the July 13, 1977 meeting be approved as CC recorded by the City Clerk. Carried Unanimously Q SPECIAL ORDER OF BUSINESS : Public Hearin - Sidewalks 'Resolution to Open Public Hearing By Comm. Baldini : Seconded by Comm. Allan RESOLVED, That the public hearing on sidewalks be opened. Carried Unanimously Mr. Robert Grant appeared before the Board on behalf of his wife who owns property at 210 Columbia Street. He said this was the second time he had appeared for the same cause . Two blocks of the sidewalk were broken by city snow removal equipment at 210 Columbia Street . The top of the water shut-off tube was also broken. The city did repair the water shut-off tube , but the sidewalk was not repaired. Mr. Grant feels the city is responsible because their snow removal equipment went over the curb and sidewalk to push snow into the parking lot. The tenant at 212 Columbia Street actually saw it happen. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, the matter of the cracked sidewalk at 210 Columbia Street be referred to the Highways , Street Lighting $ Refuse Committee . Carried Unanimously Mr. Sterling MacAdam appeared before the Board on behalf of the OTS Fraternity at 200 Williard Way. The fraternity has been on notice for a year or two to repair the sidewalk which is currently flagstone . Mr. MacAdam said he has been in contact with the Department of Public Works , plans have been approved by City Engineer Cox, as soon as the fraternity receives estimates the sidewalk will be repaired. Mr. MacAdam also called attention to the poor condition of the curb which is in need of repair, and requested the Board to have the city take care of it. Because the fraternity is currently working on the project , it was felt no action was needed by the Board. Mrs. Pat Robertson appeared before the Board in regard to properties which she and her husband own at 308 and 310 S. Corn Street and requested the Board to delay action on the sidewalks for a year to give her ample time to take care of the sidewalk repair. The matter was left in the hands of Charles Barber, to use his discretion. Mr. Douglas Johnson, President of Phi Sigma Kappa Fraternity, 704 University Avenue , requested a delay until September 3, 1977 , when the fraternity members will return to the city. He said they would then have a work session and repair the sidewalk themselves , as they can do it much more cheaply than have it -done by a con-ractor. Permission for the delay was granted. -2- July 27, 1977 Mr. Robert Roman, President of Sigma Kappa Phi Fraternity, appeared before the Board to request a delay until September when the fraternity members return to the city, at which time the sidewalk will be repaired. The delay was granted. Ms . Christine Shoemaker, owner of property at 115 Cook Street , appeared before the Board. She said she has been out-of-town until recently, and had last week received the notice about the sidewalk repair at 115 Cook Street. She requested delay so she can have the sidewalk repaired. The Board granted her a delay until the end of the summer. Resolution to Close the Public Hearing By Comm. Baldini : Seconded by Comm. Allan - - ---- — ----- -- -- RESOLVED, the Public Hearing on Sidewalks be closed. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Water Bill Ms . June Roden, 107 Cobb Street. appeared before the Board to say she had not received a water bill until she received one with a penalty charge of $1. 46 attached and the warning that if not paid, the water would be shut off. She said she mailed a check, less the penalty, to the Chamberlain's Office and it was returned to her as being unacceptable , and advising her to appear before the Board. On the morning of the Board meeting, a city employee appeared at her house to shut off the water, which she con sidered extremely inconsiderate , especially before she had the chance to=== appear before the Board. She asked the Board for expungement of the penalty charge inasmuch as she had not received a water bill. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Board expunges the penalty charge on the water bill of Ms. June Roden. Comm. Shaw observed that there is no hardship involved and he believes that the Board should support the city procedure ; however, the possibil: of turning off water immediately with minimum consideration disturbed h' Commissioners Baldini and Allan supported him in the belief that the city procedures should be observed. Comm. Schickel said he believes that when there is doubt involved concerning the receipt of bills , he thinks the person should be given the benefit of the doubt. A vote on the resolution resulted as follows : Ayes (1) - Schickel Nays (3) - Shaw, Baldini , Allan Motion Defeated Supt. Dingman suggested to Ms . Roden that she should pay the amount requested on the bill , even if she intends to pursue her appeal , to prevent the water being shut off, thus causing her inconvenience, Mayor Conley arrived at the meeting at 4 : 35 p.m. Free Parking Mr. Stuart Lewis , representing the DIBA, as chairman of their marketing group , appeared before the Board stating that concerning his request of a month ago for free use of the parking ramp garages and the Woolworth Lot on an indefinite basis for Thursday evenings and Saturdays , that in granting the request there was a slight miscalculation on communication between his request and what the Mayor proposed to the Board. As a res t of this free parking was given to them only until September 1. He re- quested that the free parking be extended indefinitely on Thursday evenings , Friday evenings from September 1 through December 31 , 1977 , and Saturdays. He explained that the stores have voted to stay open both Thursday and Friday evenings between Sept. 1 and Jan. 1 , 1978 , at which time they will stay open only on Friday evenings . He further requested free bus service, in conjunction with the welcome Back campaign, from September 1 through September 10 , inclusive of Labor Day (the merchants have voted to be open from 11 a.m. until 4 p.m. on Labor Day this year) . f :r...,n.2,.":.d^'"3<`^"-�..,'..y.i.:^°4:�V.e`J �d::FyD�:lYl"'I�RmRTRgE9R:'.L".'7S�i'TCQ".S`r�'R'�.^F'^'a^![e-w..»:-^arxw�.++....s.rwew........aww,�a+'a+":m..;.,,-_ ." •' :: .. .... ..:.-. .,..._ •_ -3- July 27, 1977 Resolution By Comm. Baldini : Seconded by Comm. Schickel RESOLVED, That Mr. Lewis ' request for extension of free parking and free bus service be referred to the Parking $ Transit Committee . Carried Unanimously SUPERINTENDENT' S REPORT Petition re. ry well Supt. Dingman presented a petition which was received by him just before the meeting: "We , the undersigned property owners , hereby petition the Board of Public Works to connect the dry well located in the rear of 148 East State property to the 12 (twelve) inch line located in the alley way behind the Ellis Building. This is necessary and of paramount importance to relieve the standing water that fills the alley way at this location. Your prompt attention to this matter is requested. " Signed by: Irving I . Lewis , Schooley Inc. (David L. Wrisley) , Rebe Biggs ..� Smith, and Raymond Van Houtte. Resolution x By Comm. Allan: Seconded by Comm. Schickel RESOLVED, the petition presented by Supt. Dingman be referred to the © Bridges , Creeks and Storm Drainage Committee. Carried Unanimously Convalescence Leave - Earl Denmark Supt. Dingman commented that Chief Sewer Plant Operator, Earl Denmark, was granted a convalescence leave on 27 April 1977 ; the department request a further three-month convalescence leave for Mr. Denmark. Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, the Board grants a three-month extension to the convalescence leave of Chief Sewer Plant Operator, Earl Denmark; effective date of original leave was 27 April 1977. Carried. Unanimously WATER F SANITARY SEWERS COMMITTEE : Cli treet Sewer Comm. Ewanicki reported that Cliff Street sewer has been completed and is operational. Work that remains to be done is adjustment of manhole covers , repair of curb , sidewalks and catch basins . The project has run $2 ,000 over budget and it is expected that approximately $5 , 000 will be needed to complete the job . These overages are more than covered by receipts by the Telephone Company for the installation of duct work in connection with the sewer project. Resolution By Comm, Ewanicki : Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to transfer $7,000 from Sewer Contingencies fund into Cliff Street Sewer capital project #92 . Carried Unanimously HIGHWAYS, STREET LIGHTING & REFUSE COMMITTEE: Elmira Road Improvement Bill Sy Comm. Shaw: Secon e by Comm. Baldini RESOLVED, That progress payment #3 from Parlor City Construction Company for construction services in connection with the Elmira Road improvement be approved in the amount of $266 , 394. 38. Carried Unanimously BRIDGES CREEKS $ STORM DRAINAGE CON94ITTEE : Thurston Avenue B 11 ByComm. Bal i.ni. : Seconded by Comm. Schickel RESOLVED, That a bill of Law Brothers Contracting Corporation for the cleaning and painting of Thurston Avenue Bridge over Fall Creek be approved in the amount of $14 , 178. Carried Unanimously -4- July 27, 1977 Bridge Barricade Comm. Bal ini reported that his committee is still considering the request of Mr. & Mrs. Kramm through their attorney for barricades on the Triphammer Bridge . As soon as the committee meets with the Budget $ Finance Committee of Council , it will have a definite recommendation. PUBLIC BUILDINGS, PUBLIC GROUNDS & PARKS COMMITTEE: Timber Column Building- -Construction $ Maintenance Division By Comm. Schickel : Seconded by Comm. Bal ini RESOLVED, That the timber column building at the Construction and Mainte ance Division as constructed by I .J. Construction Company be accepted ar a final bill of $24 ,693 be approved for payment , subject to the completi, of the one-month waiting period as set forth in a letter from the City - Engineer dated July 20 , 1977. Carried Unanimously Public Hearing- -Sidewalks By Comm. Schickel : Seconded by Comm. Baldini WHEREAS , a Public Hearing as required by City Charter has been held this 27th day of July, 1977 , to afford property owners an opportunity to show cause why they had not complied with a final notice to have their side- walks repaired, and WHEREAS, twelve property owners served with final notice have failed to comply; NOW, THEREFORE BE IT RESOLVED, That the Superintendent be authorized to cause the repair of the sidewalks as reported to the Board, and upon completion of said repairs , certify the cost thereof to this Board for levy against the respective properties as provided in the City Charter. Carried Unanimously Extension of Stewart Park Concession Comm. Schickel reported that Kristal Forestwarren, dba K&S Good Food, has requested permission to extend the Stewart Park concession to Cass Park. A copy of her request letter follows . Challenge Industries , the original concessionaire for Cass Park, has indicated that because of equipment problems they are unable to serve Cass Park this year. "July 26 , 1977 K&S Good Food Stewart Park Ithaca, N.Y. 14350 City of Ithaca Ithaca, N.Y. Proposal for mobile vending in Cass Park to service the baseball fields during the evenings : 6 : 00-9 : 00 p.m. Dear Sirs : The idea for vending in Cass Park was suggested to me by evening league players who do not have time to eat dinner before their games and get thirsty during the hot evenings . I am proposing selling cold drinks: lemonade , iced tea, sodas , and bagel and other sandwiches from the back of a properly marked station wagon. Sandwiches would be pre-made at Stewart Park concession stand and loading of portable coolers from therr Neatness , cleanliness and economical prices being part of the Stewart P "style" , we would carry these over to the Cass Park project also. Stri, adherence to health standards would be observed from the mobile unit as well. Also , existing product liability insurance would cover the Cass Park vending too. In general , the Cass Park Vending is proposed as an experimental project for the remainder of this summer. Sinderely, Kris Forestwarren" r ^mr.n-rsa.s�.rema .7rm'e+reerrs.�+-.. -w, -s_cvp-ru:^s�enna..•s..�rxaw.w,�,,...,..®..,..oww.-.+.+......,+..�..,.--...,�.:..., .�.__.___._..._._...._._____... __._._._____ _. r -5- July 27, 1977 Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, the Board grants Kristal Forestwarren the concession to serve food as outlined in her letter. Carried Unanimously Intersection of Eddy Street and Dryden Road - Bill By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That a bill of Paul Mancini & Sons for construction in connection with the improvements to the intersection of Eddy Street and Dryden Road (Lambrou corner) be approved in the amount of $1, 820. Supt. Dingman commented that the work on the corner was completed with the exception of some sodding. A vote on the resolution resulted as follows : Carried Unanimously FINANCE & CAPITAL IMPROVEMENTS COMMITTEE : Audit •—* By Comm. Baldini : Seconded by Comm. Schickel e� RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 14 of the General Fund accounts of the Department of Public a Works Abstract No. 13 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC & TRANSIT COMMITTEE : Flxible Company Bill By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That a bill of Flxible Company for three 30-foot diesel powered transit coaches be approved in the amount of $204 , 100. 26. Carried Unanimously Grace Period on Parking Meters By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That the parking meters in the following locations be altered to provide a one-half hour grace period in addition to the time provided by the insertion of coins , provided the merchants on the Commons take responsibility for policing the parking of their own employees . 100 block of N. Aurora Street 100 block of N. Cayuga Street 100 block of S. Cayuga Street 100 block of E. Green Street 100 and 200 blocks of E. Seneca Street 200 block of S. Tioga Street IT IS FURTHER RESOLVED, That Common Council be requested to provide $1 , 900 in Account No. A3320 to provide for the parts required to accomplish this . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Short-term Parking on University Avenue Comm. Allan reported that Cornell University has relocated its Office of Personnel Services to 726 University Avenue. This move creates an addi- tional demand for short-term parking on University Avenue adjacent to the site. There are presently 14 parking spaces on the north side of University Avenue between Stewart Avenue and West Avenue which are used mainly as long-term parking spaces . It is proposed to change these spaces to one-hour metered parking. -6- July 27, 1977 Resolution By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That the Common Council be requested to amend its ordinances as follows to establish the required parking meter zone : Section 60. 51 A (Parking Meter Zones - Highways) Insert : University Avenue , north side , from Stewart 'Avenue to a point 10 feet east of the west property line of 730 University Avenue , a distance of about 460 feet. Section 60. 42 (All-Night Parking) Delete : University Avenue , north side , Stewart Avenue to West Avenue. Section 60. 43 (Parking Prohibited in Designated Locations) Delete : University Avenue, south side, from Stewart Avenue to end of brick pavement. Delete : University Avenue , north side , from McGraw Place to end of brick pavement. Insert : University Avenue, south side from Stewart Avenue easterly to the northerly driveway of Theta Delta Chi , 800-802 University Avenue. (At former limit previously designated as "end of brick pavement". ) Insert : University Avenue , north side , from a point 10' east of the west property line of 730 University Avenue, easterly to the northerly driveway of Theta Delta Chi , 800-802 University Avenue. (At former limit previously designated as "end of brick pavement". ) RESOLVED, That upon establishment of said meter zone by the Common Council , the Traffic Engineer be authorized to install as many meters within the meter zone as curb space will permit , and that the meters be limited to one-hour parking at the rate of ten cents per hour. Carried Unanimously Ithaca Transit System Report of Operations Copies of the Ithaca Transit System Report of Operations, April to June 1977 , were distributed to the members of the Board. Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, the Board accepts the Ithaca Transit System Report of Operations for period of April to June 1977. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4 : 55 p.m. �• r J sep unn e, City Cler war J. C a r ley, M BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JULY 27, 1977 10491 Ralph Perry F2144 12.09 10492 Guy White F2144 15.OG 10493 Joyce Masterpaul F2144 15.00 10494 James Thorp F2144 273.85 10495 City of Ithaca G2650 194.00 1C496 Cornell University F2144 348.96 10497 A.J. Eckert F2144 340.94 10498 Albanese Plumbing & Heat. G2122 13.00 10499 Donohue Halverson G2122 42.00 10500 R. Morusty G2122 24.00 10501 Glenn Smith G2122 34.00 10502 Weber Plumbing & Heat. G2122 19.00 10503 C.R. Wilson G2122 13.00 10504 Frank Liguori G2122 8.00 10505 Louis Picciano Jr. G2122 19.00 10506 Larry Hull G2122 14.00 10507 City of Ithaca F2655 1 ,620.04 10508 City of Ithaca F2655 170.08 10509 City of Ithaca F2655 34.16 10510 City of Ithaca F2655 30.25 10511 City of Ithaca F2655 49.29 10512 Town of Ithaca G2374 77.40 10513 Dryden Sewer Dist. #2 G2374 294.80 TOTAL 3,661 .86 W LTER 2,909.66 SEWER 7;2.20 APPROVED BY FINANCE COMMITTEE 1097 Robert D. Galka A1710 92.00 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF I'I'IIACj' ;;II", YORK �O Regular Fleeting 4 : 00 p .m. August R, 1977 PRESENT : Mayor - Conley Commissioners (6) - Allan , Baldini , Fivanicki , Schickel , Shaw, 1'dhispell OTHERS PRESENT : Controller - Daley Supt . of Public Works - Dingman Asst . Supt . of Public 1Vorks - Dougherty Asst . Supt . of Public Works - Hannan City Attorney - Shapiro Traffic Engineer - Gombas Consultant - NacDougall City Clerk - Rundi.e MINUTES : iy Comm. Baldini : Seconded by Comm. Shaw .14 RESOLVED, That the minutes of the July 27 , 1977 meeting be approved as T recorded by the City Clerk. t^ Carried Unanimously SUPERINTENDENT ' S REPORT : Appointment Supt . Dingman reported that lie had appointed Monroe Payne as a sewer plant operator in the I9ater and Sewer Division at an annual salary of $S , SOS , effective August 20 , 1977 , and requested approval of the Board. Resolution By Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That the Board approves the appointment of Monroe Payne as a sewer plant operator in the Water and Sewer Division at an annual salary of $8 , 505 , effective August 20 , 1977. Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COrWITTEE : Bill - Family Pledicine Program Facility By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That a bill of O' Brien & Taube for architectural services in connection with the family medicine program facility downtown through July 31 , 1977 , be approved in the amount of $2 , 026. 53. Carried Unanimously Bids - Renovation of Family Medical Center B)T Comm. Schickel : Seconded by Comm. Baldini RESOLVED, That the Board authorize the receipt of bids for the renova- tion of the Family Medical Center in the 200 block of W. State Street in accordance with plans and specifications prepared by O' Brien & Taube . Bids will be received on Friday , September 2 , 1977 at 3 : 00 p .m. Supt . Dingman informed the Board that consultant Rick MacDougall and architect David Taube were present to answer any questions in connection with the Family Medical Center , and that he had reviewed the basic con- siderations of the specifications with them and is satisfied that the specifications will be in order for the bids . Comm. Schickel reported that the Buildings and Grounds Committee had looked over the plans a week or so before and were in agreement that the building looked fine at that point . There were some questions on the financing such as : why is it necessary to bid and/or build before t:he city has a contract with the hospital? It seems that we have esti- mates that probably don' t mean too much because the building has been changed since the original budget was proposed. Ile said there are a number of questions at loose ends and it didn' t appear to the committee that bidding is a wise thing until there are answers to those questions . Rick ?-1 cDougall reported that as of December 1 , 1976 the budget included: - 2- August 1977 $100 , 000 for acquisition costs from the Mobil Oil Company 100 , 000 estimate for renovation of the facility 10 , 000 fees to architects 10 , 000 construction contingency 20 , 000 fixed equipment 240 , 000 Total As of this date we have acquired the facility for $100 , 000 plus closing costs of approximately $700 . 00 . We have paid the architects for about 50 percent of their work. The building has changed since the original estimate- -the Health Department has required a couple of additional root there have been changes in the plumbing ; the Department of Public Work, has requested that a heat pump be used rather than an oil furnace which was originally discussed; air conditioning has been included; some site work has been included; the . square footage has changed somewhat since the beginning ; things have been moved in and out , depending upon Health Department requirements . At this time we have no architect ' s estimate of the project . We do have the original estimate of $100 , 000 plus the $10 , 000 contingency. On the revenue side we have : $140 , 000 from Community Development transferred to Peripheral Streets for the construction of the peripheral streets 140 , 000 transferred by the City in General Fund cash to the project �o --3- August X 19 i 1 i Comm. Schickel commented that he is concerned because the hospital is building a new facility and i. s -in the process of changing ownership . If we go alieact J thotat a contract with them and they say, "gee fellaivs , it ' s too bad, our budget is all tied up in the new building thhis year, " w;iat are we going to do? t Rick MacDougall. reported the Family -Modicine Program is a self-sustaining arm of the hospital--completely federally funded at this time . Comm. Schickel asked what the problem is in getting them to sign a contract if they have actually agreed to do it . t Mayor Conley commented that the City will see if they can get a contract before the bid is awarded, he didn ' t know what the mechanism is , but he didn' t see any problem. He saicl the contract will be for 5 years with option for a 5-year renewal . Several of the Board members felt that the City should have a tenant or written agreement that the building will be occupied before proceeding with construction. Mayor Conley explained to the Board that the City originally attempted to fund the project from Community Development funds . They could be used in a facility that is geared to the use of a ' target neighborhood' which in this case is not so because the entire County will use the program. Because it did not qualify for the use of Community Development funds , the City used the Community Development funds on peripheral streets and substituted the peripheral streets money for the project. It wt(s not a planned capital project , but the only way the City could fund it was to establish a capital project . Comm. Schickel commented he would like to have the Council aware that there is a possibility that it will go way over the budget. In addition he asked that an addition be made to the resolution that the Board is concerned that the City has not signed a contract with the County before the bid award. Mayor Conley directed Alderman Bordoni to bring to the attention of the _. Council. the concerns of the Board of Public Works concerning the possibility of a higher than planned budget and the lack of a contract with the County. A vote on the resolution resulted as follows : Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : Awar of Bid for construction of bus shelters Comm. All-an reported that bids were receive on Monday, August 8 , for the construction of the bus shelters for downtown as follows : General : I . J. Construction - $439350 McPherson Builders - 47 , 775 V. Giordano Construction - 429000 Electric : Norton Electric Company - $ 8 , 686 Richardson Bros . - 69550 Williams Electrical Cons . - 8 , 000 esolution y Comm. Allan : Seconded by Comm. Baldini 1�ESOLVED , That subject to the approval of funding by the Urban Mass Transit Administration, the contracts for construction of the downtown bus shelters in accordance with the plans and specifications prepared by O' Brien � Taube , be awarded as follows : General Contract : V. Giordano Construction - $42 , 000 Electrical Contract : Richardson Bros . - 6 , 550 Comm. Schickel commented that he had been listening to the radio all day and asked the City flttorney to give his opinion as to whether or not there exists a conflict of interest . io -4- August , 1977 City Attorney Shapiro explained that Mr. Giordano is the Republican candidate for the office of Mayor of the City of• Ithaca. As such he sees no conflict of interest today. He added that there also will be no conflict of interest , if Mr. Giordano should become Mayor , for continuing under a basic contract entered into before seeking office . However, if there were any changes to be made in that contract , after he took office , such as change orders , additional monetary consideration or what have you, then in his mind there would be conflict of interest at that point because at that point Mr. Giordano would be a voting member of the Board of Public Works as Mayor ; also Chairman of the meeting of the Council. If that situation should occur, that Mr. Giordano should be- come Mayor on January 1 , 1978 , the change orders in some of these contracts would, in Atty. Shapiro ' s opinion , be conflicts of interest which would have to be resolved at that time . Comm. Baldini asked, if there should arise a conflict of interest , how would it be resolved? City Attorney Shapiro answered that it could be resolved in any number of ways : he would have to abstain. from voting on consideration of the matter; any changes would have to be done by another company, etc. A vote on the resolution resulted as follows : Carried Unanimously Mayor Conley also voted Aye on the resolution. WATER AND SANITARY SEWERS COM IITTEE : Sewage Facilities Planning Grant For information of the Board, Comm. Ewanicki reported that the NYS Department of Environmental Conservation has approved the city' s appli- cation for the allocation of Environmental Protection Agency funds for a Step I Sewage Facilities Planning Grant of 750 of the eligible project costs . They have recommended approval of the application to the U. S. Environmental Protection Administration. As . approved, the facilities planning project is estimated at $ 384 , 778 . The amount of $ 375 , 778 is eligible project cost ; therefore , Federal funding will be $281 , 834 ; State funding $46 , 972 ; leaving a local share of $55 , 972 . The Town of Ithaca' s share for the collection sewers is $5 , 161 . HIGIIIIAYS , STREET LIGHT ING & REFUSE COMMITTEE : Bill - Elmira P.oad Construction Services By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That a bill of Barton, Brown, Clyde � Loguidice for engineering services in connection with the inspection of the Elmira Road construction be approved in the amount of $ 757 . 26 . Carried Unanimously Quotations - Wrap-around Comm. Shaw reported that the Engineering Division has taken quotations for the construction of the wrap-around at the intersection of E. Seneca and E . State Streets as follows : Giordano Construction Compan-,,r - $7 , 200 Paolangeli Contractor, Tnc. - 89293 Paul Mancini t, Sons , Inc. 63, 570 Resolution 13y COMITI. Shaw: Seconded by Comm. Schickel RESOLVED, That Paul Mancini. & Sons , Inc . be authorized to proceed with the widening of the southerly approach to State Street in accordance wit plans and specifications prepared by the Engineering Division , for their low bid of $6 , 570 . Carried Unanimously BRIDGT:S, CREEKS AND STORM DRAINAGE COM�TITTEE : Drainage at rear of 148 E . State Street Coinrn, lsa.l-cIini reporter Fh _t t i_&_T partment: is investigating the drainage in the rear of 148 1 . State Street as requested by Robe Smith , et al . They have not yet reached the point where the committee can make a posit i,io recommendation to the Board. August 8 , 19'/77 PUBLIC BUILDINGS , PUBLIC GROUNDS AND PAPJ S _ 7 CO�,I NITTTEF : Sd 2 10 (,Olt , ,) �a Street. Comm. Schiclel reported thiit at t1le July 27 meeting I , �Jy. Robert, Grant appeared to comp! �)in that two blocks of sidewalk at 2110 Columbia Street had been damaged b-,,- city snow rerioval equipment and Mr. Grant felt that the City was responsible for the repair of the sidoiaalk. On June 26 , 1974 , Mr. Grant appeared before the Board with the sane complaint . This was reviewed by the department at that 1-ij'1e. There was no reason to believe that the department was involved in or had any responsibility for damage to the sidewalk. There was no notice of previous comply-int . On July 10 , 1974 , the Board of Public Works notified Mr. Grant that the City would not accept the responsibility for the damage to the side� alk and that the responsibility for the repair was his . Mr. Grant has been on notice to repair the sidewalk since 1973. No action Is necessary by the Board at this time. Bill - Re-pair of s� dewalks By Comm. Schickel : Seconded by Comm. Whispell RESOLVED , That a bill of Charles Kidney for the repair of sidewalks be approved in the amount of $ 4 , 899 . 20 . Carried Unanimously FINANCE & CAPITAL IMPROVEMENTS COMMITTEE : Audit By Comm. Whispell : Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee as listed on Idostract No . 15 of the General Fund accounts of the Department of Public Works , and on Abstract No. 14 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED , That bills receivable be approved and ordered rendered. Carried Unanimously 'ARKING, TRAFFIC AND TRANSIT COMMITTEE : ,,race fl-eriocf for meters in downtown area 0!aYor Conley reported that evidently there were two levels uf request I ,eing made of the City- -someone representing the DIBA, or merchants , had a conversation with him about a card system of providing an additional one-half hour parking at the merchant ' s expense before ticketing a car. Mayor Conley wonders if there might be a more positive way of solving the problem, by use of enforcement people , and allow the meters to be a control for parking. He said he wishes to talk to the DIBA before deciding on a recommendation. Discussion followed on the floor. Resolution By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, That the matter be referred back to the Parking, Traffic and Transi-: Committee in conjunction with the DIBA. Carried Unanimously Meter Zone - 700 block of University Avenue Comm. Allan reported that at its regular meeting on July 27 , acting at the request from Cornell ' s Traffic Division, this Board recommended to the Common Council the establishment of a meter zone in the 700 block of University Avenue . The purpose of this meter zone was to accommodate- turnover parking that would be required by the establishment of the 'ices of personnel services at 726 University Avenue . :,e Cornell Traffic Division has subsequently notified the department gat the offices of personnel services will not be relocated on University Avenue ; therefore , the change to a meter zone is neither necessary nor desirable . Resolution By T_`oi-ii--iTi_. Allan: Seconded by Comm. Baldini RESOLVED, That this Board rescind its action of July 27 , 1977 , requesting the Common Council to establish a meter zone in the 700 block of University Avenue . Carried Unanimously -6 - Auguste, 1.977 DIBA_Request for free bus for students By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That buses be so arranged that they be free on the Friday and Saturday of Labor Day Weekend on exactly the same terms as in 1976 . Discussion followed on the floor. ' Comms . Allan and Schickel withdrew the resolution and offered the following in its place : RESOLVED, That the Parking , Traffic and Transit Committee meet with the DIBA to review the request for free bus service and that the Committee given power to act. Carried Unanimously Permit to Dredge Fall Creek Alderman Bordoni inquired when the permit will be applied for for dredging the creek and was itold that Supt . Dingman is working on it . Repair of road around Beebe Lake Alderman Bordoni asked who is responsible for repairing the road around Beebe Lake . Supt. Dingman informed Alderman Bordoni that it is the position of the department that we have no responsibility on Forest Home Road. Alderman Bordoni commented that part of the road is clearly within the city line and asked whose responsibility is teat. Supt. Dingman said he is not in a position to say whose responsibility it is , he can only say it is not the city' s responsibility. Signal Light Meadow St . and Cascadilla St. Tragic Engineer Gombas reported that MTWad talked with the local DoT who ;reformed him the signal light has been installed at Meadow and Cascadilla Streets , has been operating as a flashing light this week , and i�,ill be put into operation on Monday of next meek. Mayor Conley asked Supt . Dingman if the State has looked at the situat at W. Clintcn Street and Meadow Street , and if so , if there has been an/ progress . Supt . Dingman reported that the matter had been brought before the Council recently by one of the aldermen and vvas referred -to him. At that time , he sent a copy of the petition presented, together with a letter, to the New York State Department of 'Transportation and is awaiting a resvonse from them. ADJOURN?MENT : On a motion the meeting adjourned at 5 : 13 p .m. oe S.t i x Ph A, i:unc le , City Clem Ed:var J. onley, FJIP% r f i a r BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 00 P.M. August 24 , 1977 PRESENT : Mayor - Conley Commissioners (4) - Allan, Schickel , Shaw, Whispell ABSENT: Commissioners (2) - Baldini, Ewanicki OTHERS PRESENT : City Controller - Daley Asst. Supt. of Public Works - Hannan City Engineer - Cox Supt. of Public Works - Dingman Traffic Engineer - Gombas Alderman - Bordoni City Clerk - Rundle MINUTES: By Comm. Schickel : Seconded by Comm. Shaw RESOLVED , That the minutes of the August 10 , 1977 meeting, correcting tn� the date from August 5 to August 10 , 1977 , and recording Alderman dBordoni in attendance , be approved as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Sidewalk Repair Mr. George Harper, 411 Dryden Road, appeared before the Board, requesting a deferment on sidewalk repair on property recently purchased by him at 103 Dryden Road. He wishes to do the repair himself and will not be able to do it until Spring 1978. Resolution By Comm. Whispell : Seconded by Comm. Allan RESOLVED , That the department defer repair to the sidewalk at 103 Dryden Road until July 1 , 1978 , at which time the sidewalk repair must be completed. Carried Unanimously SUPERINTENDENT' S REPORT : Appointments City Engineer upt. Dingman reported that City Engineer Cox has successfully passed his competitive examination for the position of City Engineer, and therefore recommended that he be permanently appointed to the position of City Engineer at Step V of Grade 6 of the Executive Compensation Plan at an annual salary of $19 , 883 , effective retroactively to July 1 , 1977. Resolution By Comm. Allan: Seconded by Comm. Shaw RESOLVED, That Philip L . Cox is permanently appointed to the position of City Engineer at Step V of Grade 6 of the Executive Compensation Plan at an annual salary of $19 , 883, effective retroactively to July 1 , 1977. Carried Unanimously Streets & Sanitation Supervisor Supt . Dingman reported that Henry Blake has successfully passed his competitive examination for the position of Streets & Sanitation Super- visor , and therefore recommended that he be permanently appointed to the position at Step VI of Grade 1 of the Executive Compensation Plan at an annual salary of $15 , 005 , effective August 27 , 1977. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That Henry Blake is permanently appointed to the position of Streets & Sanitation Supervisor at Step VI of Grade 1 of the Executive Compensation Plan at an annual salary of $15 , 005 , effective August 27 , 1977. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Bollards on the Commons Mayor Conley introduced Linda Tasker, replacement for Preston Maynard on i -2- August 24 , 1977 the Planning Department staff, who is working with the Commons Design Advisory Team. Miss Tasker obtained the help of Gary Wojcik, local artist and steel worker, to design a solution to the tops of the bollards on the Commons . Mayor Conley explained that he , the Planning Dept. , Supt. of Public Works , Commons Advisory Board, Commons Design Advisory Team and the Common Council have looked at the sculpture designed by Mr. Wojcik, and if the Council like and approve the program and appropriate funds after they receive a recommendation from the Commons Advisory Board, there will t a be a request to the Board of Public Works to enter into a contract arrangement with Mr. Wojcik for the placement of the sculpture on the bollards . Mayor Conley introduced Mr. Wojcik to the Board. Mr. Wojcik gave the Board a brief description of his background, and presented a model of the proposed sculpture to the Board. Discussion followed on the floor. No action was taken by the Board. HIGHWAYS , STREET LIGHTING AND REFUSE COMMITTEE : Retaining wall - Stewart Avenue Comm. Shaw reported that Consulting Engineer Hough has completed his designs and specifications for the retaining wall in the 900 block of Stewart Avenue. His estimate of the construction cost is $54 ,400. Resolution RESOLVED, That the Superintendent be authorized to advertise for bids on the construction of a retaining wall in the 900 block of Stewart Avenud' in accordance with the plans and specifications prepared by -- - B. K. Hough, Consulting Engineer; bids to be returnable at 3 p .m. , Monday, September 12. Carried Unanimously Invoice No. 4 - Parlor City Construction Company By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That Invoice No. 4 of Parlor City Construction Company for construction services in connection with the Elmira Road improvements be approved in the amount of $189 , 336. 25 . Carried Unanimously PUBLIC BUILDINGS , PUBLIC GROUNDS AND PARKS COMMITTEE: Bill - O ' Brien & Taube - Family Medical Center By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That a bill of O 'Brien & Taube for services in connection with the Family Medical Center design and development phase be approved in the amount of $2 ,000 . This is a final bill for this phase of the program. Carried Unanimously Charles Kidney - Sidewalk construction By Comm. Schickel : Second-e by Comm. Whispell RESOLVED, That an invoice Gf Charles Kidney dated August 22 , 1977 for sidewalk construction, be approved in the amount of $4 , 359 . 69. Carried Unanimously Bids - Shade Trees Comm. Schickel reported that bids were received on Monday , August 22 , 1977 for 85 street trees for 1977 fall planting as follows : Cole Nurseries , Circleville , Ohio - incomplete Schictel Nursery, Orchard Park, New York - $5 , 763 Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the contract for supplying 85 street trees in accordance with the specifications of August 4 , 1977 , be awarded to Schictel Nursery of Orchard Park, New York for their bid of $5 , 763. Carried Unanimously - 3- August 24 , 1977 FINANCE ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : u it By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on abstract No. 16 of the General Fund accounts of the Department of Public Works and on Abstract No. 15 of the Water & Sewer Division , be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously American Public Works Assoc. International Congress $ Equipment Show By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the Superintendent and the City Engineer be authorized to attend the American Public Works Association International Congress $ Equipment Show in Chicago , September 10 through 15 , 1977. Carried Unanimously Executive Compensation Plan and Position Reevaluation «-+ By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to add a Grade 7 to the Executive Compensation Plan for the second half of 1977 and for 1978 ; said Grade 7 to be computed on the same basis as the first 6 grades of D the plan; IT IS FURTHER RESOLVED, That the Common Council be requested to reevaluate the position of City Engineer on the Executive Compensation Plan; IT IS FURTHER RESOLVED, That contingent upon the action of the Common Council in the establishment of the grade and the reevaluation of the osition, that the salary of City Engineer Cox be established at 20 ,974 annually, retroactive effective July 3, 1977. Carried Unanimously PARKING , TRAFFIC AND TRANSIT COMMITTEE : O' Brien & Taube - Architectural Services - Bill By Comm. Allan: Seconde by Comm. Schickel RESOLVED, That a .bill of O' Brien & Taube , Architects , for architectural services in connection with the bus shelters through the bidding phase , be approved in the amount of $200 . Carried Unanimously Free Bus Service For information of the Board, Comm. Allan reported that acting at the directive of the Board of Public Works at its August 10 meeting, the Parking, Traffic & Transit Committee has determined to provide free bus service on routes of the Ithaca Transit System for the period September 2 through September 10 , inclusive , on the proviso that : 1. The DIBA, through its members , provide publicity to inform the public about this free bus service , and 2. The publicity about the bus service shall emphasize that it is being furnished by the City of Ithaca. 'Free Parking By Comm. Allan : Seconded by Comm. Schickel 1ESOLVED, That the present regulations providing for free parking at the Green Street Garage , the Seneca Street Garage , and Parking Lot ' D' Thursday evenings between 6 p .m. and 9 p.m. , Friday evenings between 6 p.m. and 9 p.m. , and Saturdays between 8 a.m, and 9 p.m. , be continued through December 31 , 1977. Carried Unanimously Grace Period - Parking Meters By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That the action of the Board of Public Works on July 27 , 1977 providing for a grace period of one-halt hour in the following locations , be rescinded: 1. 100 block of North Aurora Street 2 . 100 block of North Cayuga Street 3. 100 block of South Cayuga Sheet 4. 100 block of East Green Street S . 100 and 200 blocks of East Seneca Street 6. 200 block of South Tioga Street _4_ August 24 , 1977 Ames of Ithaca By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That a bill of $620 for construction of a gate by Ames of Ithaca, to be used at the north end of Taughannock Boulevard, be approved for payment. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5 : 00 p.m. l aA- ----FeVh-A. Rundle , City Clerk Edward J. onley, M or BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE AUGUST 10, 1977 10514 Ronald Frey F2144 191.07 10514 Ronald Frey G2122 191.08 10515 Bill Hilker G2122 31.28 10516 Ithaca College G2122 49.14 10517 Ithaca College G2122 58.94 10518 Morse Chain Co. G2122 112.85 10519 George T. Bond G2122 35.30 10520 United Pentecostal Church F2144 37.71 10521 V.S. Underwood F2144 28.28 10521 V.S. Underwood G2122 28.28 10522 Dusky & Oakes F2144 64.25 10522 Dusky &Oakes G2122 64.25 10523 Wendy's Hamburgers F2144 89.13 10523 Wendy's Hamburgers G2122 89.12 10524 City of Ithaca G2122 263.47 10525 Anderson & Wormser G2122 31.28 10526 Overall Bldg. Co. F2144 81.77 10526 Overall Bldg. Co. G2122 81.78 10527 Forest City Lodge F2144 15.00 10528 Cornell University F2650 16.80 10529 City of Ithaca G2650 145.14 10530 City of Ithaca F2655 1,576.71 3,282.63 WATER 2,100.72 SEWER 1,181.91 1098 James Yarnell (Cornell Univ.) '41 7!O 172.55 APPROVED BY FINANCE COMMITTEE 1099 Phi Kappa Sigma /9/760 433.88 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. September 14 , 1977 PRESENT: ayor - Conley Commissioners (5) - Allan, Ewanicki , Schickel , Shaw, Whispell ABSENT: ommissioner (1) - Baldini OTHERS PRESENT : Asst. Supt. oT Public Works - Dougherty City Chamberlain - Wright Asst. Supt. of Public Works - Hannan Traffic Engineer - Gombas, City Controller - Daley Building Commissioner - Hoard Aldermen - Bordoni , Holman Consultant-McDougall City Clerk - Rundle cG� MINUTES: aBy Comm. Ewanicki : Seconded by Comm. Allan d RESOLVED, That the minutes of the August 24 , 1977 meeting be approved as recorded by the City Clerk. Carried Unanimously SUPERINTENDENT' S REPORT : Used Windows - G. I .A.C. Building Asst. Supt. Hannan reported that no bids were received for the sale of used windows at the G. I .A.C. building; therefore , they will be turned over to the contractor who has the responsibility for replacing them. ale of Used Buses Asst. Supt. Dougherty reported on the sale of buses which were put out to bid: two buses were sold; a third was not sold and will be advertised again. Appointment Asst. Supt. Hannan requested approval of the appointment of Michael T. Lynch as a laborer in the Buildings $ Grounds Division at $3. 23 per hour, effective September 4, 1977. Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That the Board approves the appointment of Michael T. Lynch as a laborer in the Buildings $ Grounds Division at $3. 23 per hour, effective 9,eptember 4 , 1977. Carried Unanimously Promotions Maintainer Asst. Supt. Hannan requested approval of the promotion of Joe Leonard to the position of maintainer in the Construction & Maintenance Division at $3. 75 per hour, effective September 18 , 1977. Resolution By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Board approves the promotion of Joe Leonard to the osition of maintainer in the Construction & Maintenance Division at p$3. 75 per hour, effective September 18 , 1977. Carried Unanimously Maintenance Man Asst. Supt. Hannan requested approval of the promotion of David Lowe to the position of maintenance man in the Buildings & Grounds Division at $3. 35 per hour, effective September 18 , 1977. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Board approves the promotion of David Lowe to the position of maintenance man in the Buildings y Grounds Division at $3. 35 per hour, effective September 123 , 1977. Ca.iried Unanimously - 2- September 14 , 1977 Free Bus Service Asst. Supt . Dougherty reported that during the 8 days the city offered free bus service a total of 21 ,993 persons rode the buses ; 16 , 309 during the calendar week, which was the most passengers ever carried on the buses for that period of time . He said an average for that period of time would be 119000. He also said that since the college and university sessions have resumed, on Friday and Saturday there is a problem of lack of capacity and a shuttle bus was put in operation on those days to solve the problem. Mayor Conley commented that he would ask the downtown businessmen what the impact of the free bus service was on the sales. WATER AND SANITARY SEWERS COMMITTEE: Bill - Stearns & Wheler By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That a bill of Stearns & Wheler for professional engineering services relative to waste water facilities planning, as per agreement dated June 8 , 1977 , be approved in the amount of $1 ,000. Carried Unanimously Elmira Road Sewer By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That the Sewer Division be authorized to build 250 feet of 8" sewer in Elmira Road to serve #312 and #314 Spencer Road. Carried Unanimously =_ HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Bid for Chemical Spreader Comm. Shaw reported that one bid for furnishing a chemical spreader was received from "BEC Truck Equipment , Inc. of Binghamton. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the contract for supplying one chemical spreader in accordance with the specifications dated August 26 , 1977, be awarded to BEC Truck Equipment , Inc. for their bid of $7 , 741. Carried Unanimously City Clerk Rundle informed the Board that one bid (Chas . Blackwell Company of Horseheads) was received late , and was returned unopened in accordance with policy. Retaining Wall - Stewart Avenue Comm. Shaw reported that bids were received for construction of a re- taining wall on Stewart Avenue as follows : McPherson Builders $69 , 752 McGuire & Bennett 57,000 Low bid: $57 ,000 10a construction contingency 5 , 700 8% engineering fee 4 ,560 Drilling cost 950 Total $68 ,210 Previously authorized: $53,000 Resolution By Comm. thaw: Seconded by Comm. Schickel RESOLVED, That contingent upon provision by the Common Council of a capital appropriation of $68 ,000 , the contract for constructing the retaining wall/Stewart Avenue in accordance with the specifications dated August 23 , 1977 , and plans dated August 15 , 1977 , be awarded to McGuire $ Bennett for their low bid of $57,000. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Mayor Conley also voted Aye. -3- September 14 , 1977 Engineering Services Bill - Barton , Brown, Clyde & Loguidice By Comm. Shaw: Seconded by Comm. Ewanic i RESOLVED, That a bill of Barton , Brown, Clyde $ Loguidice for engineering services -in connection with modifications and improvements to Elmira Road through September 2 , 1977 be approved in the amount of $1 , 647. 31 . Carried Unanimously *See page 6 for BRIDGES, CREEKS & STORM DRAINAGE COMMITTEE. PUBLIC. BUILDINGS , PUBLIC GROUNDS AND PAR10 COMMITTEE Bids - Family Medical Center Comm. Schickel reported that bids were received for the construction of the Family Medical Center as follows : General Construction - McGuire and Bennett $131 ,871 - McPherson, Builders 159,651 Plumbing - Donohue & Halverson $ 15 ,494 - Hull Plumbing $ Heating 15 , 885 - Kimble Plumbing & Heating 16 ,440 cr - Collins & Walton 16 ,275 Heating, Ventilating , Air Conditioning - Hull Plumbing $ Heating 371333 - Collins $ Walton 27,500 Electric - Norton $ 27,886 - Madison 28,990 Sum of low bids : $2023, 751 loo construction contingency: 20 ,000 Construction budget 222 , 751 For equip. to be bid by hospital $ 15 ,000 Architect fees 10 ,000 Land 100 ,000 347 , 751 Requested authorization $348 ,000 Previously authorized 240 000 Balance $108,000 Resolution By Comm. Schickel: Seconded by Comm. Allan RESOLVED, That contingent upon the appropriation by the Common Council of capital funds in the amount of $348 ,000 , that the contract for construction of the Family Medical Center in accordance with the plans and specifications prepared by O' Brien & Taube under date of August 1977, be awarded as follows : General Construction to McGuire & Bennett , Inc. $131 ,871 Heating, Ventilating, Air Conditioning to Collins & Walton 27,500 Plumbing to Donohue-Halverson, Inc. 15 ,494 Electric to Norton Electric Co. , Inc. 27 ,886 Discussion followed on the floor: Comm. Allan commented that he has some problem with the shortfall of $108 ,000. He feels the dollars involved are dollars one would expect to be spent for a much larger project than the one being talked about. He asked if there is any other possible source of funding for the facility. He said he is also concerned about the absence of a contract. Comm. Ewanicki asked if there is a contract with the hospital . He said he is concerned about the absence of a contract and the length of time covered by it. Comm. Whispell commented that Consultant McDougall originally said the idea was to provide something similar to private doctor care for the downtown. He also mentioned several times that "Health Department requires . " -4- September 14 , 1977 Now, this private doctor care kind of facility has escalated into something more than a private doctor facility. It has grown by over three times and as it gets bigger it slides on through and nobody asks , "do we want this?" It started out in the neighborhood of $100 ,000 which is now $350 ,000. She also said she is bothered by the absence of a contractual agreement , and would think, as desperate as the Family Medical Program has seemed to be for this facility, that we could have gotten a contract by now. Consultant McDougall commented that when they started designing the project they assumed the State health rules for public facilities were not applicable, but subsequently discovered they were applicable , and the requirements were more stringent than for a private doctor' s office. He ' cited the following as some of the reasons for the increased cost of the project : air conditioning; every examination room has to be pressurized, doubling the mechanical cost ; addition of extra rooms (clean and soil workrooms , employee ' s lounge , addition to the Business Office) ; heat pump; site work included rather than left for DPW crews ; curbing changed from concrete bumpers to granite curbs ; additional carpenter work for built-in fixed equipment ; delay in starting construction; requirement of temporary heating and cooling; significant grade difference toward State Street required vestibule with ramp and some redesigning of facility; wrist- controlled faucets @ $100 each; redesign of plumbing. Mayor Conley reported that Atty Pfann has drafted a contract for the hospital which is now being reviewed by City Attorney Shapiro and -- Consultant McDougall . He said the basic concept , as discussed by the City and Hospital Board of Managers , is in the contract , and there doesn' t appear to be any problem. He said he would recommend to the Council the appropriation of Urban Renewal funds because, due to the close-out , there are unused funds which will be returned to the municipality. He said the facility on the hospital site will be closed and the Triphammer facility de-emphasized, and the activity will be in the down facility. Comm. Shaw commented that Mayor Conley refers to a contract being somewhere between 5 and 10 years , that he rebutted the Board' s concern by saying the city is obligated to do certain things. Comm. Shaw said it doesn' t belc¢# in the city, the city is not qualified- -only the Hospital Board or medic facility can deal with this kind of thing. He said if the city' s role w, that of a modest landlord with a firm long-range contract , he would feel * much more secure about the city going along with its financial support , particularly on a capital basis . He said by moving into this and building this building which Mayor Conley said is saleable , he doubts if it is saleable at the kind of money the city is putting into it at any future time , so we should be cautious about proceeding to build this kind of specialized facility with city money, with the quite possible need in the very near future to have to suddenly be in the medical business which is not normal city business . Comm. Schickel said he believes the approval of the project and appropriation of the funds is the responsibility of the Council , who then should direct the Board to award the bids. A vote on the resolution resulted as follows: Aye (1) - Mayor Conley Nays (5) - Schickel , Shaw, Whispell , Ewanicki , Allan Motion Defeated FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMP.4ITTEE : Transfer of Funds —By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That $300 be transferred into the Water Fund, Shop and Equip- ment Account from the Water Contingency Account ; and $300 be transferred into the Sewer Fund, Shop and Equipment Account from the Sewer Contingency Account to provide funds for replacement of a pump which has been damaged beyond repair. Carried Unanimously Audit By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 17 of the General Fund accounts of the Department of Public Works , and on Abstract No. 16 of the Water & Sewer Division, be approved for payment. - 5- September 14 , 1977 IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Personnel Roster - Department of Public Works By Comm. Whispell : Seconded by Comm. Schickel RESOLVED, That the following changes be made in the personnel roster of the Department of Public Works , effective October 1 , 1977 : - Electrician' s section of the Administrative Division: Delete Maintenance Man; Add Maintainer. - Engineer Division Delete Engineering Aide ; Add Jr. Engineer. Carried Unanimously Leave of Absence Comm. Whispell reported that Supt. Dingman has granted a leave of absence for schooling through December 31 , 1977 to Charles Wheeler of the Water PEW and Sewer Division, effective September 25 , 1977, and asks the approval CC of the Board. tl Resolution C7 By Comm. Whispell : Seconded by Comm. Allan RESOLVED That the Board approves the pp granting by the Supt. of Public Works of a leave of absence for schooling through December 31 , 1977 to Charles Wheeler of the Water and Sewer Division, effective September 25 , 1977. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE : Amendment of Equipment List By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, That Common Council be requested to amend the 1977 Equipment List of the Transit Division to permit purchase of a coin sorter for $1 , 700. No additional appropriation is required. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Sidewalk Art Mr. Paul Glover, 306 N. Aurora Street , requested the Board to consider his proposal for sidewalk art by public participants during the Celebration days . This project would be carried out on sidewalks other than the Commons . Resolution By Comm. Ewanicki : Seconded by Comm. Whispell RESOLVED, The Board offers the privilege to carry out "Sidewalk Art Day" but reserves the right to cancel the privilege at any time it becomes abusive , and requests the Celebrations coordinator to make that determina- tion. Carried Unanimously Spencer Street Traffic Alderman Holman reported that Alderman Boronkay asked her to pass along his concern regarding Spencer Street traffic : he requested the staff of the Planning $ Development Department , the Department of Public Works and any other appropriate body to become involved in trying to alleviate the traffic problem on Spencer Street between Clinton and S. Cayuga Streets . Resolution By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, the problem of traffic on Spencer Street between Clinton and S. Cayuga Streets be referred to the Parking, Traffic and Transit Committee for investigation. Carried Unanimously i s -6- September 14 , 1977 Sidewalk - Cobb Street Comm. Ewanicki reported that Mr. William McGee , 111 Cobb Street , informed hi.m that the city-owned silver maple trees in front of his house had heaved the sidewalk to a degree that a woman fell and broke her arm. He requested the Board to correct the condition. Mayor '- onley directed City Clerk Rundle to send a memo to Supt. Dingman, bringig the item to his attention and asking that the problem be taken care of. *BRIDGES, CREEKS & STORM DRAINAGE COMMITTEE : Bill - McPherson Builders By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That a bill from McPherson Builders , dated 9/8/77 for repairs to Six Mile Creek wall be approved in the amount of $33,671. 12 . Carried Unanimously ADJOURNMENT : On a motion the Board adjourned at 5 : 3S p.m. J sepk A. Rundle , City Clerk Edward J. Conley, Ma r BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 14, 1977 10531 Ithaca College G2122 53.81 10532 Frank Vanderburgh G2122 17.65 10533 Dr. Stephen Panko G2122 17.65 10534 Mary Boynton F2144 8.49 10535 Richard Kaup F2144 15.00 10536 James D. Freeman F2144 22.08 10537 Larry Iacovelli G2122 53.27 10538 Joe Salino G2122 35.75 10539 Noreen Davenport F2144 100.97 10539 Noreen Davenport G2122 100.98 10540 Isabell Carey F2144 310.45 10541 Walter H. Reimers F2144 194. 20 10542 Dorothy L. Green F2144 12.74 10543 John E. Gorski F2144 94.27 10544 B. 4. B Development F2144 26.47 10544 B. & B. Development G2122 26.46 10545 Terrence Fine G2122 15.94 10546 K. Hanna G2122 7.92 10547 Everett Fessenden F2142 22.37 10547 Everett Fessenden F2144 95.27 10548 J. Eckert Co. F2650 17.20 10549 Hull Heating & Plumbing F2650 75.30 10550 A. J. Eckert Co. , Inc. F2650 12.10 10551 A. J. Eckert Co. , Inc. F2144 88.58 10552 Cornell University G2120 28,694. 28 10553 Burris Plumbing & Heating G2122 6.00 10554 Donohue-Halverson G2122 8.00 10555 Hull Heating & Plumbing G2122 14.00 10556 L. Hull G2122 11.00 10557 City of Ithaca F2655 1,374.59 10558 City of Ithaca F2655 153.67 10559 City of Ithaca F2655 7.46 10560 City of Ithaca F2655 16.81 10561 City of Ithaca F2655 33.71 10562 City of Ithaca F2655 55.26 10563 City of Ithaca F2655 134.97 10564 City of Ithaca F2655 53.74 10565 City of Ithaca F2655 32.83 10566 City of Ithaca F2655 32.24 32,053.48 WR 2,990.77 APPROVED BY FINANCE COMMITTEE SR 29,062.71 1100 John F. Keane A2690 33.47 1101 Bette Halton A1710 213.04 1102 Linda Keenan A1710 43.94 1103 New York State Electric & Gas Corp. A2560 492.00 Total 782.45 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Special Meeting 7: 30 P.M. September 21 , 1977 PRESENT: Mayor - Conley Commissioners (4) - Allan, Baldini , Schickel , Whispell ABSENT: Commissioners (2) - Shaw, Ewanicki OTHERS PRESENT: City Controller - Daley Supt. of Public Works - Dingman Asst. Supt. of Public Works - Dougherty City Engineer - Cox Consultant - McDougall Aldermen - Meyer, Bordoni City Clerk - Rundle Mayor Conley opened the meeting by explaining that the last time the Board row had met , they decided not to vote to award the bids subject to Council W providing the funds . They felt they wanted direction from the Council , and wanted the Council to be aware of the fact that they had some concerns--the question of the lack of a contract with the county, the amount of the cost which had been presented to Council that night , and they wished to express G the Board' s concern. The Council deliberated for a long period of time and voted to accept , or to appropriate , the necessary money for the health facility. In a second resolution the Council voted to direct the Board of Public Works to proceed with its review, approval and acceptance of the lowest acceptable bid for the health facility which they received on September 8. The purpose of tonight ' s meeting was to call the Board back into session and Mayor Conley reported that he did exactly what the Board asked. He called Council ' s attention to the problems the Board was having. Council did, in fact , direct the Board to award the bids . PERSONS APPEARING BEFORE THE BOARD: Alderman Meyer addressed t e Boar : "I am coming to you with the understanding that the structure of the government makes it very difficult for the Board of Public Works and the Common Council to sit down and really come to terms on a consensus basis about an issue because once something has gone through Council , such as this , then it is passed back to you without much dialogue . That means we are operating as two separate bodies and yet we are one body because we are all here really for the benefit of the community as a whole. This whole medical facility, I think we probably can agree upon, is something we all have deep concerns about and we would like to see a facility in the downtown area. There are certain points on which we all come to agreement . The hospital is too far away, the center in Lansing doesn' t meet our needs and we all desperately need something which is both more appropriate to the needs of the local community and, in fact , the Cornell community, which we do not have. This whole medical facility has gone through incredible series of girations- -Urban Renewal , Community Development funds , Board of Public Works , Common Council- -and at no time have all of us ever sat down and discussed, as intelligent beings , appropriate procedure on which to handle this problem as a community of the whole . Instead, it has been passed from body to body through Planning Department , through the Mayor , through, well , who knows what . Understanding that Council asked the Mayor and the Attorney to do something about a contract three or four months ago , understanding that Council said, "yes , put the facility out to bid," you got bids that , when they came back to you, you were deeply concerned about . Then the ball was passed back to Common Council , not with really the whole story. I didn' t get the whole story until after the Council meeting , that in fact you weren' t just asking for Council ' s approval , but were concerned in fact about the very same thing I was concerned about , which was to build a building without a service contract which is partly contingent upon $90 ,000 which is not ours , which is an Appalachian grant. It may be not a very wise thing to do because -withdrawal of that $90 ,000 ,. change the name of the game , then you' re not talking about $200 ,000 , you are talking about the total of $300 ,000 , so you have a whole different monetary ball game . You were talking about a situation in which the Board of Managers , without a service contract , may not service us . We may end up with a building , not only which may be more than we expected, but we may not be serviced by the Board of Managers . Then what are we going to do? Are we going to try to - 2- September 21 , 1977 find those doctors ourselves? We have no guarantee . You men are all busi- nessmen and you know to negotiate and tie up a situation where the name of the game is that all parties come to an initial agreement is a better business deal than one in which you go ahead and build. I am sure any big business doesn' t build a big plant without knowing what it is about and how they are going to handle it . We are in a position at this point in time where you, or I as a councilman , we as participants in city government don' t know in fact what is going to go in there . We have no guarantee of anything That guarantee will not come until that service contract comes , and unt ?. ' we all sit down together and agree upon that service contract. The seal contract , as I read it the other night , is favorable to the Hospital Bo,=' of Managers- -naturally, they wrote it . Our City Attorney is now going o' r it , our input has not been finalized in that its not all that bad a contract I am not criticizing it- -I am just saying that we have no guarantee . There are several centers- -one is at Lansing, this one they hope will be the primary center, and they plan to build some centers elsewhere . What if they can' t handle all those centers and they close one? We have no guarantee that our center will not be closed- -our center downtown that we paid $200 , 000 plu: the $90 , 000 . That guarantee only will come through a contract which will sad that if they can' t handle it we will still end up with the better end of .the deal. I know you have come here tonight with the request which follows the Council meeting at which time the Council said, "yes , go ahead with the medical facility. " Now, I think Council wants that medical facility , just al a lot of you do. The question then, I think, is not whether we want a facility, but at what time do you as responsive representative members oft the Board of Public Works allow that building to be built? I think it is a question of timing and do you allow it to be built before we have a contract or do you allow it to be built upon the signing of that contract , a contract z which I hope you would see as well - as the Council members in the name of good business , and then you would let those contracts . So I come to you as Council member asking you as appointed representatives of government to maybe put a contingency on the allowing of those bids- -that contingency bein; that those bids are put out at the point at which that service contract is signed. If you decide to go ahead and let that building be built , know you also , as appointed members of government , will be responsible for a building for which you have no guarantee of service. I don't care if t;: Mayor tells you you are going to have service , or if anybody tells you you are going to have service , there is no guarantee of service until that contract is signed. That is the only document that tells you there will in fact be service. All the rest is irrelevant as far as the relationship of why that building was even initiated and the cost to the taxpayers . Again , I state that I hope , as responsible businessmen, you will put a contingency on acceptance of the bid tonight , that no bid can start without the signing of a service contract with the Board of Managers . " 3 Mayor Conley commented that he wished to clarify one point that was made : he wished to ask the question of Bob Allan and he said he knew it put Comm. Allan in a difficult spot , but he asked, "Bob do you feel that I adequately expressed to Council at the beginning of the Council meeting the feeling of the hoard of Public Works and what they were basically asking in the way of direction from Council? Did I adequately explain it to the Council?" ' Comm. Allan answered the Mayor by saying that his opening remarks were very clear, and lie thought they were very adequately explained. He said the a Mayor did make some commenter a little later on in tha evening , that he didn' t recall at the moment , that didn' t sound completely in accordance with his opening comments of the views of the Board of Public Works . He wondered if the Mayor would remember, just before he asked Comm. Allan if he had .- . expressed him correctly, and asked Mayor Conley if he recalled some comet is at that point in the meeting. Mayor Conley replied that what he thought he was doing was expressing to Council what he believed to be the responsibility of Council for establish- ing policy , what he believed the Board of Public Works ' responsibility is for awarding bids , supervising construction , whatever, from that standpoint , but he thought that the Council had, in a local law recently supported by Council , the ability to direct the Board and to set policy in the City. 1 He said he wanted to remind that on the appropiration of funds the vote was 7- 3; on directing the Board to accept the bids the vote was 9-1 . Comm. Allan commented that he wondered where the 9- 1 came from. He repeated ' that in his opening remarks in explaining the situation and attempting to i f -3- September 21 , 1977 explain the views of the Board of Public Works , he thought the Mayor explained it right at the outset in setting the background for the Common Council. Alderman Meyer commented that she wished to make a comment , seeing the Mayor commented in the way he did on her comments . She said she was not asking the Board to respond to Mayor Conley' s comments to the Council , she was asking them to focus on the primary issue which was their responsibility in the relationship of building this building without a service contract , and she expressed the wish to restate that . BUILDINGS AND GROUNDS COMMITTEE : Comm. chickel reported that ids were received for construction of the Family Medical Center as set forth in the Minutes of the September 14 meeting. The sum of the low bids was $202 , 751 . After the addition of construction contingencies , equipment allowances , architectural fees , and land costs , the total is $347 , 751. At its meeting on September 14 , the Common Council , taking note of the proposed project budget , increased the authorization for this capital project to $348 , 000 . At the same meeting, the Common Council adopted the following resolution: ,r. RESOLVED, That this Common Council hereby directs the Board of Public C Works to proceed with its review, approval and acceptance of the lowest acceptable bids for the Health Facility which they received September 8 , 1977, and proceed with construction of said facility in an expeditious manner. The resolution was adopted by a 9-1 vote . In the event that the Board wishes to proceed ;with the construction of the Medical Center as directed by the Common Council , the following resolution was offered: Resolution By Comm. Schickel : Seconded by Comm. Whispell RESOLVED, That the contract for the construction of the Family Medical Center in accordance with the plans and specifications prepared by O' Brien $ Taube under date of August 1977 , be awarded as- follows : General Construction to McGuire & Bennett , Inc. $131 , 871 Heating, Ventilating, Air Cond. to Collins & Walton 27 , 500 Plumbing to Donohue-Halverson, Inc. 152494 Electric to Norton Electric Co. , Inc. 27 , 886 Discussion followed on the floor. Comm. Baldini commented that since he was not in attendance at the last meeting of the Board, and since he had not had questions answered for him about the contract , and since he is supposed to do as directed by the Common Council , which he objects to , saying he is not a rubber stamp , and since lie has not had the opportunity to review the bids , he would not vote until lie has had time to review them. Comm. Baldini further commented that regarding the $100 each wrist-controlled faucets , he wished to know what the difference between those first authorized and the new wrist-controlled ones . He said he didn ' t believe the difference is $100. In addition, he said we are building a single-use facility and if it does fall through , or the city doesn' t get a contract , or were put out , or whatever ten years from now, the city would be hard put to get rid of a single-use facility. Mayor Conley commented that the important thing to the City is that they in fact have a facility downtown that has the capability_ of offering service to the people in the city. Comm, Baldini asked Alderman Bordoni what the Council ' s feeling is on the lack of a contract . Alderman Bordoni replied that most of the Council don' t really care . There is a preliminary rough draft- drawn up by the county lawyer that naturally -4- September 21 , 1977 favors the county. It is up to City Attorney Shapiro to draw up the city' s version of the contract and when it is completed, the Council will look at it. He said even if there weren ' t a contract he doesn ' t feel that the requirement for a contract is as vital as Alderman Meyer feels it is . The only public outcry in opposition to the project is from the doctors on Trumansburg Road and outside the city. The Council feels that with this facility built by the city, and run by the county, it will show a profit , possibly better than the centers at Triphammer and at the hospital , servicing the needs of the city. If the contract is not drawn up right , the City Attorney will not agree to it . After further discussion, Mayor Conley asked Supt . of Public Works Dingm ' if he considered the bids valid, good bids . Supt. Dingman answered that the consultant hired for the project had reviewed the bids , together with the Engineering Department and recommended the contracts be awarded to the low bidders. Comm. Baldini offered the following amendment : RESOLVED, That the stipulation be made that the bids be withheld; that the Board approve the acceptance of those bids but they not be awarded until the contract has been signed. The amendment was not considered due to the lack of a second. A vote on the resolution resulted as follows : Ayes (4) - Schickel , Allan , Whispell , Mayor Conley - Nay (1) - Baldini Carried ADJOURNMENT : On a motion the meeting adjourned at 8 : 20 p.m. i Jgtop A. Rundle , City Clerk Edward J. Conley, Mayor 4 i 3 a s i -385 - BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 : 30 P.M. September 28 , 1977 PRESENT: Mayor - Conley Commissioners (4) - Ewanicki , Shaw, Schickel , Allan ABSENT: Commissioners (2) - Baldini , Whispell OTHERS PRESENT : City Controller - Daley Supt. of Public Works - Dingman Alderman - Bordoni Asst. Supt. of Public Works-Dougherty City Engineer - Cox Asst. Supt. of Public Works - Hannan LO City Attorney - Shapiro LD MINUTES: O By Comm. Ewanicki : Seconded by Comm. Schickel Q RESOLVED, That the Minutes of the Regular meeting of September 14 , 1977 , and of the Special meeting of September 21 , 1977 , be approved as recorded Q by the City Clerk. Carried Unanimously Q PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Bill for Lawn Upkeep at 702 University Avenue Mr. Douglas Johnson, president of Phi Sigma Kappa Fraternity, 702 Uni- versity Avenue , addressed the Board concerning a bill in the amount -of $433. 88 which was received by the fraternity for mowing of the lawn by the city, which included a service charge of 100 percent ($216 . 94) for supervision and administration. Mr. Johnson informed the Board he was contesting the 100 percent service charge on the grounds that it is excessive , and it is contrary to Section 272 . 1 , Sec. C of the Ithaca Municipal Code which reads : . . the Supt. shall charge the cost thereof to the owner bf said. premises , including a 50 percent service charge for supervision and administration. " Mr. Johnson admitted the fraternity had neglected to keep up the lawn, saying that only four members (himself, Steve Fontana, Steve and Chris Muka) reside in Ithaca during the summer months and all worked 7 days a week, therefore were unable to take care of the lawn. He said the fraternity had received a letter from the city notifying it that the lawn must be cut within 7 days , otherwise the city would cut it and bill the fraternity. Supt. Dingman commented that Mr. Johnson had maybe over-simplified the situation which existed with respect to the lawn needing cutting and the number of notices the fraternity received with respect to it. He said the charge is no greater than what it is worth and what it cost the city to do the work. The bill was issued as a result of an administrative directive issued by the superintendent about 3 years ago which sets forth the method in which complaints about mowing on privately-owned property should be handled: The complaints should be referred to the Building Commissioner' s Office , who shall try to get compliance (Mr. Dingman understood the Building Commissioner tried to get compliance on several occasions ; upon failure to get compliance he notifies the Department of Public Works who proceed to do the work. The direct charges are made and 100 percent overcharge is made to take care of the non-accounted costs such as ownership of vehicles , administrative time , gas , oil , and the nuisance factor of calling the crew from other work which they have been hired to perform. Supt. Dingman said he would need to research the apparent discrepancy between the ordinance and his directive. Mayor Conley informed the Board that Dean Meyer had had conversations with the building commissioner , and he and the Mayor had exchanged letters . Dean Meyer is concerned that the city ordinance states 50 percent surcharge , yet it has been the practice of the city for about 3 years to charge 100 percent surcharge. 86 -2- September 28 , 1977 City Atty. Shapiro commented that his copy of the Code advises a 50 percent overcharge be made . If it is determined that 50 percent is not sufficient , the Board of Public Works would have to change the ordinance . Resolution By Comm. Schickel : Seconded by Comm. Ewanicki RESOLVED, That this matter be referred to the Finance Committee with power to act on behalf of the Board. Carried Unanimously Parkin - 100 and 200 blocks of West Lincoln Street Mr. Leonard E. Ferris , 104 Short Street , ad resse the Board as chairman of the Public Works Committee of the Fall Creek Civic Association. He read the following memorandum: Date : September 12 , 1977 Subj : Parking, 100 and 200 blocks , W. Lincoln Street From: Leonard E. Ferris , Chairman, Public Works Committee To : Membership , Fall Creek Civic Association "At the present time , parking is prohibited on the North side of the 100 and 200 blocks of West Lincoln Street in the City of Ithaca, New_ York. It has been proposed and requested that the Fall Creek Civic Association petition the Board of Public Works of the City of Ithaca, New York to alter the parking regulations in the designated area mentioned above to incorporate 24-hour parking on the south side of the street , where it presently is illegal to park between the hours of 2 a.m. and 6 a.m, on the odd dates of any given month. -This would allow parking on the south side of this street at any time of day or night on any day or date , provided any vehicle so parked is moved at least once in every 24-hour period. This would provide the same parking which is- now allowed in the 300 and 400 blocks of North Geneva Street , for instance , on the east side of that street. A In the event that necessary work on the roadway would be impeded by the parking of vehicles in the above mentioned area on West Lincoln Street , the temporary e4-ecticn of an appropriate sign banning parking in that area for a limited time could be employed. Therefore , BE IT RESOLVED, that the Fall Creek Civic Association goon record as approving the plan change detailed above for parking vehicles in the roadway of the 100 and 200 blocks of West Lincoln Street in the City of Ithaca, New York, and BE IT FURTHER RESOLVED, That the Fall Creek Civic Association does hereby petition the Board of Public Works of the City of Ithaca, New York to authorize such changes in the parking regulations of the City of Ithaca. " Mr. Ferris said he presented the resolution to the Fall Creek Civic Association who voted unanimously in favor of the motion. The Secretary for the Fall Creek Civic Association was directed by its chairman, Mr. David H. Cornelius , to write a letter to Mr. Raymond Bordoni , Common Council representative to the Board of Public Works of the City of Ithaca, stating the Civic Association' s actions and requesting the City to authorize the proper changes to fulfill the request. Resolution By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, the request of the Fall Creek Civic Association regarding park on West Lincoln Street be referred to the Parking, Traffic and Transit Committee. Carried Unanimously SUPERINTENDENT' S REPORT: Step I Facilities Plan - Sewage Treatment Plant Supt . Dingman reported that he had been notified that the .application for federal grant in respect to the study for the sewage treatment plant will be approved on Friday; however, announcement is not forthcoming for a few weeks because it has to be made by the congressman of the area. i -3- September 28 , 197 Progress on Elmira Road and Stewart Avenue retaining wall t the request of Supt . Dingman , City Engineer Cox reported on the progress of the two projects . He reported that work on the Elmira Road project is on schedule and will be completed this fall . The contractor will move in on Monday and work will. commence on the Stewart Avenue retaining wall. Work is expected to take about 6 weeks . Appointment Supt. Dingman reported that he had ,ointed Harry E. Austin as a Laborer in the Buildings and Grount !ivision at $3. 23 per hour, effective September 19 , 1977 , and r. .;uested approval of the Board. Resolution By Comm. Schickel : Seconded by Comm. Allan RESOLVED, That the Board approves the appointment of Harry E. Austin as a Laborer in the buildings and Grounds Division at $3. 23 per hour, effective September 19 , 1977. Carried Unanimously COMMUNICATIONS OF THE MAYOR: (O Economic Development Bond Issue ® Mayor Conley informed the Board that the State had taken projects previously Q submitted through the years which were never funded for reasons that the Q local share could not be raised by the municipality, or the state share Q was unavailable , .or for whatever reason , the projects were shelf projects in Albany. In preparation of the Governor' s proposal of the Economic Development Bond Issue , the projects were pulled off the shelf, totaled up , a formula devised for each county, and the Governor appointed Comm. Hennessey to meet with the leaders of the counties to discuss the alloca- tions and projects . The county and city officials were invited to the meeting which was held in the Tompkins County Planning Office . Tompkins County was scheduled to receive $0 . 95 million for the Tompkins County Industrial Access Road at the Airport for the Industrial Park , improve- ments to Treman Park - upper portion water supply, bridge repairs and camp relocations , swimming pool repairs at Buttermilk Falls State Park and expansion of the Game Farm to house more birds . r , Mayor Conley said the City was very upset about the allocation and projects , as was the county. Mayor Conley sent letters to the Governor' s office and Mr. Edmond of the Office of Economic Development indicating to them that by using the same figures they used, Tompkins County had a lower allotment than some of the neighboring counties and asked for explanation. He said he had received word from their office that day that the alloca- tion had been doubled to $1 . 9 million. Also , they included a city project - the Southwest Parkway, City of Ithaca - an access road from Elmira Road to West Hill . A note was included saying that if the bond issue is approved, the city must be ready for construction in the spring of 1979 so that they would need to hustle to get the federal matching grant , as well as to do the necessary engineering surveys for that particular project . The project is a $4. 6 million project , the bond issue ' s share will be $1 . 3 million, the rest would qualify for federal matching funds , there would be no local share in this project. Mayor Conley said the Governor will make the announcement in October. WATER AND SANITARY SEWER COMMITTEE : Expungement of Bill - Sewer Rodding By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That Water & Sewer Division bill No . 10532 to Frank Vanderburgh for rodding a sewer at 501 S. Cayuga Street be expunged. The work was done on a part of the city' s system and is not Mr. Vanderburgh' s responsi- bility. Carried Unanimously Expungement of Bill - Plumbing Inspection Fees By Comm. Ewanicki : Seconded by Comm. Allan RESOLVED, That Water $ Sewer Division bill No. 10418 to Weber Plumbing & Heating Company for plumbing inspection fees at Manos Diner, be expunged. The plumbing work was not done by Weber. It has been assigned to another contractor. Carried Unanimously -4- September 28 , 1977 388 HIGHWAY COMMITTEE : Fall Pickup Week By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the week of October 17 through 21 be designated as "Fall Pickup Week" at which time the department will pick up household refuse not normally accepted in regular weekly collections . Items to be picked up in this collection must be prepared and set out in accordance with regulations promulgated by the superintendent. Carried Unanimously Roster of Employees By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That the roster of employees in the Garage Section of the Construction & Maintenance Division be changed as follows , effective October 1 , 1977 : Delete one Maintainer ; Add one Auto Mechanic. Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously Estimate for Services - Parlor City Construction Co. By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That estimate No. 5 from Parlor City Construction Company for services in connection with improvements to Elmira Road, be approved in the amount of $130 , 472 . 98 . Carried Unanimously Bill - Engineering Services By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a bill of B. K. Hough for engineering services in connec- tion with the Stewart Avenue retaining wall , be approved in the amount of $41104. 00 . Carried Unanimously Change Order - Parlor City Construction Company .v"' By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That change order No. 3 in the contract of Parlor City Construction Company for improvements to Elmira Road which provides for re-laying an estimated 40 linear feet of 12-inch corrugated metal pipe at 5 . 00 per foot ; one 24- inch galvanized metal end section for $120 . 00 ; and one 30- inch galvanized metal end section for $180 . 00 be approved. Carried Unanimously Additional Drainage Inlets adjacent to Elmira Road By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That change order No . 4 in the contract of Parlor City Con- struction Company for the improvement of Elmira Road which provides for additional field inlets at $120 . 00 per vertical foot be approved by the Board. The estimated quantity is 10 feet . Discussion followed on the floor. A vote on the resolution resulted as follows : Carried Unanimously FINANCE , ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE : Authorization to Attend Conference By Comm. Allan : Seconded by Comm. Schickel RESOLVED, That Garage Foreman Peter Larson be authorized to attend the Eastern Maintenancemen' s Conference in New York City on October 19 and 2 meals , lodging, transportation and registration to be a charge against t city. Carried Unanimously Audit By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 18 of the General Fund accounts of the Department of Public Works , and on Abstract No. 17 of the Water $ Sewer Division, be approved for payment. September 28 , 1 �� IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Authorization to Attend Conference By Comm. Allan: Seconded by Comm. Schickel RESOLVED, that Walter Happel and Robert Dicken be authorized to attend a meeting of the Western New York Conference in West Seneca on October 5 ; meals , transportation , and registration to be at city' s expense . Carried Unanimously Capital Projects By Comm. Allan : Seconded by Comm. Ewanicki RESOLVED, That the following capital projects be declared completed and the unexpended balances released: 1) H890-136 Taylor Place Extension - $7 ,638. 54 2) H890-150 Aurora and State Street intersection improvements - $6. 88 3) H890-165 Telephone System - $230. 14 Carried Unanimously LO OLD BUSINESS: M Sidewalk Art 0 Mayor Conley recalled that the Board, at its September 14 , 1977 meeting, Q had given Paul Glover the privilege to carry out "Sidewalk Art Day" on ,Q sidewalks other than the Commons , but reserved the right to cancel the a Q privilege at any time it became abusive , and requested the Celebrations coordinator to make that determination. Mayor Conley said the afternoon of the day before the activity was going on in the center of the Commons . The coordinator of the Celebrations tried to stop it , asking that the chalk furnished by Celebrations be t returned to her. She could get no cooperation. Mr. Glover said they would have to arrest him, put him in jail , and acted delighted at the e prospect that that might happen, knowing Mayor Conley-was standing there . Because there were many people on the Commons , a dance was in progress , and most of the persons doing the actual drawing on the sidewalk were small school-age children, nothing was done to create a fuss . The chalk was collected by the Celebrations group this morning and a volunteer group was put together by them to attempt to scrub the sidewalks and clean up the mess . Mayor Conley requested action by the Board to rescind the 'permit given to Mr. Glover for "Sidewalk Art Day. " Resolution By Comm. Ewanicki : Seconded by Comm. Schickel RESOLVED, That the Board of Public Works hereby rescind the permission to carry out "Sidewalk Art Day" given to Paul Glover. Carried Unanimously Asst. Supt . Dougherty suggested notifying the Police Department of the Board' s action. ADJOURNMENT : On a motion the meeting adjourned at 5 : 30 p.m. L se A. Rundle , City Clerk Edward onley, May r BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 1 Regular Meeting 4:00 P.M. October 12, 1977 PRESENT: Mayor - Conley Commissioners (6) - Allan, Baldini, Ewanicki, Schickel, Shaw, Whispell OTHERS PRESENT: City Controller - Daley Asst. Supt. of Public Works - Hannan City Engineer - Cox Supt. of Public Works - Dingman Asst. Supt. of Public Works - Dougherty City Attorney - Shapiro Alderman - Bordoni City Clerk - Rundle Deputy City Clerk - Paolangeli City Clerk Rundle introduced Mrs. Callista Paolangeli, newly- appointed Deputy City Clerk, to the Board. 'iINUTES: _,y Comm. Schickel: Seconded by Comm. Allan Q RESOLVED, That the Minutes of the September 28, 1977 meeting be approved as recorded by the City Clerk. 'Q Carried Unanimously a PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Dredging of Fall Creek Mr. Ernest Grosser, 102 W. Falls Street, representing the Fall Creek Civic Association, addressed the Board regarding the completion of the dredging of Fall Creek, asking why the work cannot be done before December 1. Asst. Supt. Dougherty explained that the work cannot be done until the lake level is down, thus permitting the work crew to get the machinery into the creek to do the work. This usually occurs around December 1. Traffic on Hudson Street Mr. Leo Georgiou, 601 Hudson•Street, addressed the Board concerning the traffic on Hudson Street, and run -away cars on that street, pointing out th.e danger to,the children_ who board the school bus and cross the street to get to South Hill School. He requested that the school crossing.signs be placed farther south on the street, warning motorists, and that some safeguard be provided to prevent the run -away cars from skidding into the houses on the street. Mr. Georgiou also called attention to the water in the street in the 100 b1cck of Hudson Street which will create a safety hazard to drivers in the winter. Mayor Conley informed Mr. Georgiou and the Board that he had received several telephone calls concerning the issue and a letter had been re- ceived from Mr. Donald Culligan which has been distributed to the board members. He said he believes better signage is needed, in addition to increased enforcement to prevent excessive speed, which he has requested from Police Chief Herson. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Ap_iointments Supt. Dingman requested approval of four appointments in the Construction &Mai_ntenance Division and the Transit Division. Resolution ,, Comm. Schickel: Seconded by Comm. Allan RESOLVED, That the Board approves the following appointments as requested by Supt. Dingman: Kenneth Brooks as a trunk driver in the Construction G Maintenance Division at $3.75 per hour, effective October 16, 1977; Dutch Miller as a truck driver in the Construction & Maintenance Division at $3.75 per hour, effective October 16, 1.977; Nancy Oltz as a bus driver in the Transit Division at $3.89 per hour, effective October 11, 1977; 2 Myron Thompson as a laborer ii Division at $3.23 per hour, e: Promotions Supt. Dingman requested approval o $ Maintenance Division. Resolution By Comm. Schickel: Seconded by Co RESOLVED, That the Board approves by Supt. Dingman: Glenn Casterline to a working tenance Division at $5.05 per Edward J. Bennett to an auto tenance Division at $4.04 per with the provision that Supt. to hold a promotional examina employees of the Department. WATER & SANITARY SEWER COMMITTEE: Communication from Joseph F. Jamar Comm. Ewanicki presented the follo "September 29, 1977 Mr. John Ewanicki, Vice Chairman Board of Public Works City Hall Ithaca, New York Mr. John Ewanicki: I am writing this letter in behalf live at 509 Hector Street - Claren lived at this address for the past 2- October 122 1977 L the Construction & Maintenance =fective October 16, 1977. Carried Unanimously two promotions in the Construction m. Allan he following promotions as requested- foreman in the Construction & Main - hour, effective October 16, 1977; mechanic in the Construction & Main - hour, effective October 16, 1977, Dingman will request the Civil Service tion for this position, limited to Carried Unanimously �_ty ing letter from Mr. Jamarusty: of my sister and e L. and Victoria twenty years. brother -in -law who Hazen who have Enclosed you will find a bill for $30.21 from the City of Ithaca DPW for services of the city to free a parked car belonging to them dated on January 24, 1977. They had spoken to Alderman Saccucci about this matter who referred them to attend your Board of Public Works meeting on the 2nd and 4th Wednesdays which they are unable to do so because of their work hours. They had previously contested this bill several months back and they thought that someone in the DPW had exonerated them from this bill because they did not receive any further notices until September 14, 1977. Please let me explain what took place this past winter. Mr. Hazen was in ill health from a heart probler and when he left the hospital he was bedridden for a period of time. My sister asked me to move their car from the west side of the street to the even side because of the ice and snow and splashes of other vehicles coming down Hector Street. T was unable to remove their car because of the ice imbedded in the tires. I had tried numerous methods to free the vehicle from the ice without success During the week of February nth the DPW crews responded to that area and cleaned out the gutter splashways on the even side of the street. They also melted the ice and freed the vehicle. Once the car was free they called a wrecker who took their car to a garage where they expender: a great deal of money for wrecker and service charges. I believe that this is the first time Mr. & Mrs. Hazen has ever asked the City of Ithaca to exonerate them from any kind of bill or services. They have been good property owners and also have extended exterior repairs to their home to bring it up to good property value and I believe they are a credit to the community. -3- October 121 1974 By presenting them with this bill for services presents an added burden on them. I would appreciate it if you would present this during your executive meeting by reviewing the above explanations that took place and relieving them of these charges. Sincerely yours, Joseph F. Jamarusty , 1109 N. Cayuga Street Ithaca, New York" Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the letter from Mr. Joseph Jamarusty be referred to the Finance Committee with power to act. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Bill - Paul Mancini & Sons, Inc. Co By Comm. Shaw: Seconded by Comm. Schickel O RESOLVED, That the bill of Paul Mancini & Sons, Inc. for construction services in connection with the wrap- around between East Green Street and Q East State Street as per their bid of August 2, 1977, be approved in the Q amount of $6,570. Q Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Lill - Barton, Brown,_ Clyde & Loguidice By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a bill of Barton, Brown, Clyde & Loguidice for enigneering services in connection with the improvements to Elmira Road through October 1, 1977, be approved in the amount of $690.53. Carried Unanimously BRIDGES, CREEKS & STORM DRAINAGE COMMITTEE: Pedestrian Barrica es on City's Bridges By Comm. Baldini: Seconded by Comm. Schickel WHEREAS, a request has been made by Daniel Kram and others to erect 10 -foot pedestrian barricades on the city's bridges over the gorges in order to prevent suicides and suicide attempts, and WHEREAS, this request has been studied by the Bridges, Creeks, and Storm Drainage Committee of the Board of Public Works, the City Attorney, and the city staff, as well as the Police Department, at great length, and WHEREAS, the members of this board and the city government empathize with Mr. Kram and the families of those who have committed, or attempted suicide in the City of Ithaca, and WHEREAS, it is the belief of this Board that erection of such fences or barricades would be ineffective in resolving the problem, or preventing suicides from the city's bridges and would thus be an unnecessary and wasteful expenditure of city funds, having possible adverse effects on the environment, and WHEREAS, the Board of Public Works believes the present safety precautions on the bridges are adequate for normal usage; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works hereby declines to take any action with respect to the erection of greater pedestrian barricades on the said city bridges, and BE IT FURTHER RESOLVED, That this board directs a copy of this resolution to be sent to Atty. Dirk Galbraith, attorney for Mr. Kram, with its heart- felt condolences. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 4 PUBLIC BUILDINGS PUBLIC GROUNDS A Rehabilitation of 213 South Plain Comm. Schickel reported that at it Common Council established a capit "Rehabilitation of 213 South Plain from Community Development funds. action: "This Common Council directs staff to implement the rehabi in accordance with plans prep to be approved by the Ithaca in the Ithaca Urban Renewal A 1977 meeting." Resolution . By Comm. Schickel: Seconded by Co RESOLVED, That the staff be direct 213 South Plain Street as directed 1977 meeting as soon as the rehabi the Ithaca Urban Renewal Agency. Discussion followed on the floor. 4- VD PARKS COMMITTEE: October 12, 1977 treet regular meeting on October 5, the 1 project of $29,000 to be known as Street." The project was funded totally The Council also took the following he Board of Public Works and its itation of 213 South Plain Street red by Robert Boehlecke, Architect, rban Renewal Agency, and as described ency's resolution at its September 19, m. Ewanicki d to implement the rehabilitation of by the Common Council at its October 5, itation plans have been approved by Comm. Whispell asked in what capacity the Neighborhood Housing Services would be serving in the rehabilitation of the property, and what the dis- position of the property would be following its rehabilitation. Mayor Conley explained that the city owns the property, it cannot be transferred to Neighborhood Housing Services, they will serve in a con- sulting capacity; however, the Board of Public Works will handle rehabili- tation. After the property is rehabilitated, it will be sold at public auction or sealed bids with an upset price. Supt. Dingman informed the Board t at the 'property will be put out to bid. and that the Board of Public Works' involvement will be to insure that the contractor carries out the plans that have been approved. w� A vote on the resolution resulted las follows: FINANCE, ACCOUNTS AND CAPITAL IMPR Grass Mowing at Phi Kappa Sigma Fr Comm. Whispell reported that the c the problem of the mowing of grass charges for the work, and as a res Resolution By Comm. Whispell: Seconded by Co RESOLVED, That the bill of August in the amount of $433.80, be expun Carried Unanimously VEMENTS COMMITTEE: ternity mmittee had met with staff and reviewed at Phi Kappa Sigma Fraternity and the It wished to present two resolutions: m. Baldini 1, 1977 to Phi Kappa Sigma Fraternity, ed. Carried Unanimously Resolution By Comm. Whispell: Seconded by CQ m. Baldini RESOLVED, That a new bill, in the amount of $367.35, 'oe issued to the Phi Kappa Sigma Fraternity in accordance with rules and regulations of the Board of Public Works, and that the bill show an itemized account of the charges. Carried Unanimously Audit By Comm. Whispell: Seconded by Co m. Schickel RESOLVED, That bills audited and a proved by the Finance Committee as listed on Abstract No. 19 of the G neral Fund accounts of the Department of Public Works, and on Abstract N3. 18 of the Water & Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills rendered. receivable be approved and ordered Carried Unanimously co 0 T'I Q Q Q -5- October 12, 1977 PAI,'ING E TRAFFIC AND TRANSIT COMMITTEE: . Trai is ngi.neer's Report Comm. Allan reported that there are two items presently under review by the traffic engineer - involving traffic on the 100 block of East Spencer Street, and also on the 100 and 200 blocks of West Lincoln Street. The report has not been completed. Bill - O'Brien $ Taube By Comm. Allan: econded by Comm. Baldini RESOLVED, That a bill of O'Brien $ Taube for construction administration and reimbursable expenses in connection with the downtown bus shelters be approved in the amount of $497.66. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4:55 p.m. L , ea-91- r - s ph A. Rundle, City Clerk I/e, a BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 12, 1977 10582 Elwood Werner G2122 15.94 10583 Ronald W. Shenchuk G2122 15.94 10584 Edward B. Andrews G2122 15.94 10585 Montgomery May G2122 15.42 10586 James Sumter G2122 21.14 10587 Ithaca College G2122 40.34 10588 G. Edward Grant F2144 39.71 10589 Paul Tevelli F2144 116.77 10590 Town of Newfield F2378 585.71 10591 Harold M. Vann F2144 63.70 10592 Robert Hines F2144 196.40 10593 Robert 0. Wyllie F2144 42.9t.21.3s, 10593 Robert 0. Wyllie G2122 21.36 10594 Morse Chain Co. G2120 175.00 10595 Glenn Smith G2122 258.00 10596 Albanese Plumbing G2122 19.00 10597 Donohue - Halverson G2122 32.00 10598 Frank Orzino G2122 77.00 10599 City of Ithaca F2655 1337.27 10600 City of Ithaca F2655 36.61 10601 City of Ithaca F2655 13.26 10602 City of Ithaca F2655 132.37 10603 City of Ithaca F2655 49.17 10604 City of Ithaca F2655 33.27 TOTAL $3332.67 Water $2,625.59 Sewer 707.08 APPROVED BY FINANCE COMMITTEE 1104 Virgo III Holding Corporation A1710 480.00 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. October 26, 1977 PRESENT: Mayor - Conley Commissioners (5) - Baldini, Ewanicki, Schickel, Shaw, Whispell ABSENT: Comm ssioner (1) - Allan OTHERS PRESENT: Supt. o Public Works - Dingman Asst. Supt. of Public Works - Hannan Asst. Supt. of Public Works - Dougherty City Engineer - Cox City Attorney - Shapiro Traffic Engineer - Gombas Alderman - Boronkay City Clerk - Rundle Deputy City Clerk - Paolangeli Vice Chairman Ewanicki chaired the meeting until the arrival of the Mayor at 4:37 p.m. MINUTES: By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That the Minutes of the October 12, 1977 meeting be approved as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Request for Expungement of Penalty on Water Bill Mr. Roger Dennis, 1075 Taughannock Boulevard, appeared before the Board to explain that he placed the envelope containing payment of his water and sewer bill in the amount of $1,754.82 in the Post Office on his way home from work on the day payment was due; however, the envelope was not post- marked until the following day, hence he was billed for a 10 percent penalty of $95.90 which he asked the Board to expunge. Discussion followed on the floor. Resolution By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the penalty charge of $95.90 on the late payment of Mr. Dennis' -water and sewer bill be expunged. A vote on the resolution resulted as follows: Ayes (3) - Baldini, Schickel, Ewanicki Nays (2) - Shaw, Whispell Carried STAFF REPORTS: Waste WAter Facilities Plan Grant Agreement Supt. Dingman reported that notification of approval by the EPA, as well as the State DEC, of Step I of the planning grant for waste water facili- ties plan has been received. The project amount is $384,778, of which the EPA grant is 75 percent of $382,000, Gr $287,083; the $2,000 difference are ineligible costs (engineering fees related to the application). The State will pay 12 1/2 percent of the eligible costs, or $47,847; however, they will not pay it until the construction grants have been approved. The local share is $49,848. Mr. Dingman noted that the project cost of $384,778 is for the facilities planning step only. Step II is the Design of the Plan, Step III is Construction of the Plan. Report on Status of Current Pro'ects City Engineer Cox reported briefly on the status of the following projects: Stewart Avenue Retaining Wall: The work has begun; a major portion of the work is scheduled to be done tomorrow. 1976 Flood Damages: A capital project was established to handle the financing of making the reapirs. This was a 15 -month project which has now run out. A fair amount of the work was com- pleted. Family Medicine Center: Elmira Road Project: Bus Shelters: GIAC Window Replacement: Peripheral Streets Project: FAI October 26, 1977 Co struction began on this project two days ago. '114oaey -wise, about 79 percent of this pr ject is completed. Remaining to be do e is the installation of street lights, traffic signs, and seeding. Th department is constructing three fairly large shelters on Green, Aurora and Seneca Streets. The windows have been set, there remain- some adjustments to be made; also some painting and repairing of those windows not replaced. M terials are being sent to the architect w o is working on the plans for this p oject. Appointment Supt. Dingman asked the Board to approve the appointment of Myron Thompson as a laborer in the Construction $ Maintenance Division at $3.23 per hour, effective October 16, 1977. Resolution By Comm. Schickel: Seconded by Comm. Whispell RESOLVED, That the Board approves the appointment of Myron Thompson as a laborer in the Construction & Maintenance Division at $3.23 per,hour, effective October 16, 1977. Carried Unanimously Promotions Supt. Dingman asked the Board to a prove the promotion of James McGinnis to maintainer in the Electrician S ction at $3.61'per hour, effective October 30, 1977. Supt. Dingman also asked the Board to approve the promotion of Charles Rivers to maintenance man in the C nstruction & Maintenance Division at $3.61 per hour, effective October 0, 1977. Resolution By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the Board approves the promotion of James McGinnis to maintainer in the Electrician Section at $3.61 per hour, effective, October 30, 1977; also the promotion of Charles Rivers to maintenance man in the Construction & Maintenance ivision at $3.61 per hour, effective October 30, 1977. Carried Unanimously WATER & SANITARY SEWER COMMITTEE: Amendment of Ithaca Municipal Code By Comm. Shaw: Seconded by Comm, Schickel RESOLVED, That the Common Council te requested to amend the Ithaca Municipal Code, Chapter 26, "Building Code Enforcement ", as follows: BE IT ENACTED AND ORDAINED by Ithaca, New York, as follows: Section 1. That Chapter 26 ei of the City of Ithaca Municip, 1. That Subdivision A of Sec is hereby amended to read the Common Council of the City of titled, "Building Code Enforcement" , 1 Code is amended as follows: ion 26.44 entitled, "Plans and Permit: as follows: "(Same as original and th n add) The Superintendent of Public Works shall not issue suci a plumbing permit to any plumber, nor to any project in whi h plumbing work is to be done by any plumber, who has accounts for permit or inspection fees more than three months in arrears, ntil such arrears are paid in full to the date of the applicati n for such permit." Section 2. This Ordinance sh 11 take effect immediately and in accordance with law upon publ' cation of a notice as provided in Section 3.11 (B) of the Ithac City Charter. .' 1 -3- October 26, 1977 Discussion followed on the floor. Comm. Shaw withdrew his original resolution. Resolution By Comm.---!�haw: Seconded by Comm. Baldini RESOLVED, That the matter of the collection of fees for plumbing permits be referred to the Water and Sanitary Sewer Committee and the Board of Public Works as a Whole. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Amendment to Rules and Regulations of the Board of Public Works By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That Section 244.53 of the Rules and Regulations of the Board of Public Works as codified, be amended by removing: "The charge for cleaning any such walk will be computed at the rate of 25 cents per lineal foot with a minimum charge of $10 for cleaning." and substituting therefore "The charge to the owner for cleaning any such walk will be the actual cost, plus 50% for overhead and administration." Discussion followed on the floor. A vote on the resolution resulted as follows: . Carried Unanimously Mayor Conley arrived to chair the meeting at 4:37 p.m. Bids for Salt Comm. Shaw reported that bids were received on Monday, October 24, for furnishing Salt for ice control as follows: - International Salt Company, FOB mine, Retsoff, N.Y. - $13.40 per ton; delivered at Ithaca, N.Y. - $17.75 per ton. - Cargill, Inc. - FOB mine, Lansing, N.Y. - $14.40 per ton; delivered at Ithaca, N.Y. - $17.55 per ton. When the milea e allowance is applied, the FOB price for International's price becomes 33.40 per ton; Cargill's price becomes $15.80 per ton. Resolution By Comm. Shaw; Seconded by Comm. Schickel RESOLVED, That the contract for supplying Salt for ice control in accord- ance with the specifications of October 14, 1977, be awarded to Cargill; Inc. of Lansing, N.Y., for the prices indicated. Carried Unanimously Assessment for curbs on Elmira Road Comm. Shaw reported that pursuant to an action of the Board of Public Works on May 11, 1977, the department has caused the construction of curbs on Elmira Road. The action of the board provided that 500 of the cost of said curbs be assessed against the abutting property owners in proportion,to the front footage. The total cost of assessable curb and gutter so constructed was $107,028.20. The total assessable footage so constructed was 9306.8, resulting in an assessable cost of $5.75 per lineal foot. A map showing the ownership, the location and lot number, front footage and the assessment has been prepared by the City Engineer. Resolution By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That the City Clerk be directed to advertise a public hearing on the apportionment and the assessment in the manner specified in the City Charter, and that a public hearing be held on Wednesday, November 23, 1977. Carried Unanimously h� Cutting Motors - Encroachment Comm. Shaw reported that Cutting Mo and maintain four poles with lights Elmira Road for the purpose of disp will be erected at the same distanc was authorized by this board on Apr Resolution By Comm. Shaw: Seconded by Comm. S RESOLVED, That the Superintendent b to Cutting Motors, Inc. to erect an street right -of -way at 323 Elmira R car operation at-that location, sub as similar encroachments that have Discussion followed on the floor. A vote on the resolution resulted Parlor City Construction Co. Payme By Comm. Shaw: Seconded by Comm. RESOLVED, That payment requisition Company for construction services Improvements be approved in the am Parlor City Construction Co. Chang By Comm. Shaw: Seconded y Comm. RESOLVED, That change order No. 5 tion Company for the reconstructio for milling of concrete pavement a Because some of this milling is in in the cost is actually $2,404.01. BRIDGES, CREEKS & STORM DRAINAGE CC Drainage from lVest Village Comm. Baldini reported that a lett Teeter of 442 Floral Avenue compla Village washes out the access road Floral Avenue. He says this is be filled a boundary ravine with tras installed under his driveway. Mr. has occurred since the building of streets within the project which a is the city's responsibility. Resolution By Comm. Baldini: RESOLVED, That Mr. and Storm Drainage 4- October 26, 1977 ors has requested a permit to erect within the street right -of -way at 323 aying used cars. These light poles from the pavement edge as a sign which 1 13, 1977. �hickel authorized to issue a revocable permit 3 maintain four light poles within the Dad for the purpose of lighting a used ject to the same terms and conditions been permitted in this area. follows: Carried Unanimously Requisition lc cel o. 6 of the Parlor City Construction connection with the Elmira Road nt of $96,746.07. Carried Unanimously Order all in n the contract of Parlor City Construc- of Elmira Road be approved to provide an additional cost of $5,777.51. lieu of asphalt planing, the net increase Carried Unanimously ITTEE: r has been received from Mr. Howard ning that "extra drainage" from West through the property at 438 and 442 ause residents of West Village have which plugs the culvert that he Teeter feels that because this problem the project, and since it is city e draining into the creek, that this. Seconded by Com . Ewanicki Teeter's letter be referred to the Creeks, Bridges Committee. PUBLIC BUILDINGS, PUBLIC GROUNDS A Construction of Circle Greenway Comm. Schickel reported t e epart the construction of the Circle Gre and VanNatta's Dam by supervising from Giles Street down to the cree It is now proposed that the city u city to complete the rest of the G Bridge and Giles Street at VanNatt Resolution By Comm.9chickel: Seconded by Co RESOLVED, That the department be a of the Circle Greenway in the Six Street Bridge and Van Natta's Dam in the Circle Greenway capital acc Carried Unanimously PARKS COMMITTEE: ent has previously been involved in nway between Columbia Street Bridge he CETA construction of a stairway level at the Columbia Street Bridge. e personnel directly employed by the eenway project between Columbia Street 's Dam. 0 m. Shaw thorized to proceed with the construction ile Creek area between the Columbia o the extent that funds are available unts. Carried Unanimously -5- October 26, 1j77j O'Brien & Taube, Architects - Bill for Consulting Services By Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That a bill of O'Brien & Taube, Architects, for consulting services in connection with the downtown Medical Center, be approved as follows: Bidding phase - $500 Reimbursable Expense - $878.87 Carried Unanimously Charles Kidney - Bill for Construction Services 1 >y Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That a bill of Charles Kidney for construction services in connection with the replacement of city sidewalks be approved in the amount of $4,429.85. Carried Unanimously J. W. Hawk - Bill for GIAC Window Replacement By Comm. Schickel: Seconded by Comm. Bat ini RESOLVED, That Bill No. 1 of the J. W. Hawk Company for the replacement (D of windows in the GIAC building be approved in the amount of $45,000. 0 Carried Unanimously FI 'NANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Q Au i t Q By Comm. Whispell: Seconded by Comm. Baldini Q RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 20 of the General Fund accounts of the Department of Public Works, and on Abstract No. 19 of the Water & Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Change in Accounts By-Comm. Whispell: Seconded by Comm. Ewanicki RESOLVED, That the following change be made in the accounts of the Meter Section of the Water & Sewer Division: From Account No. F8310 -4) Other Equipment, Line 250 - $100 Account No. G8110 -4, Other Equipment, Line 250 - $100 To Account No. F8310 -4, Travel & Mileage, Line 433 - $100 Account No. G8110 -4, Travel $ Mileage, Line 433 - $100 Carried Unanimously Expungement of Charge Comm. Whispell reported that the letter from Mr. Joseph Jamarusty concerning a charge to Clarence L. and Victoria Hazen, 509 Hector Street, for services of the city to free a parked car belonging to them dated on January 24,.1977, had been reviewed by the committee. Resolution By Comm.—Whispell: Seconded by Comm. Schickel RESOLVED, That the bill No. 1087 for $30.21 to Clarence L. and Victoria Hazen be expunged, and that in the future when items like this come up when the city is going to be performing services for people, that the people involved be notified in advance that they will be charged a fee for the service. Carried Unanimously PARKING,' TRAFFIC AND TRANSIT COMMITTEE; Safety on Hudson Street Comm. Baldini reported that the Parking & Traffic Committee, acting on the request stated in the letter of Donald Culligan and responding to the concern expressed by Leo Georgiou of 601 Hudson Street, has determined to (1) have the department place an advance school crossing warning sign approximately 450 feet south of the school crossing of Hudson Street at Crescent Place, (2) build a guard rail on the easterly side of the street from the same school crossing up to the third driveway south of said crossing. 14 Traffic conditions in 100 Block of Comm. Bal ini reported that respon, conditions in the 100 block of Eas considered many alternatives aimed for pedestrians and motorists who i the department to take the followii -6- October 26, 1977 East Spencer Street ing to the complaints about traffic Spencer Street, the committee has at reducing speed and improving safety ust use this street, and has requested g actions: 1) Remove brush and other obstructions between the street and the wall on the south side. 2) Fill potholes and improve the safety of-the street. 3) Place signs warning motorists of the narrow street and suggesting a reduced speed. Alderman Boronkay spoke to the Boa d, asking for clarification of the placement of the advance school crossing warning sign on Hudson and was assured that the sign is in addition to the one at Crescent Place and 450 feet further south. Alderman Boronkay expressed the opinion that the recommendations for Spencer Street are not enough to solve the problem of the heavy traffic using that street to connect with Elmira Road. Comm. Baldini commented that the above actions are only a start, the Board will continue to work on the problem in hope of finding solution. Ithaca Transit Report By Comm. Baldi is Seconded by Comm. Whispell RESOLVED, the Board approves and accepts the report of the Ithaca Transit System for the July- September 1977 quarter. Asst. Supt. Dougherty gave a recap of the report and answered questions from the Board. A vote on the resolution resulted $s follows: Carried Unanimously ADJOURNMENT: TTTie Boardadjourned at 5:07 p.m. discuss an employee's salary. ►d went into Executive Session to N �740r,00/�/, . os Ph A. Run�le,� City Cler < war J. n1 , it or BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 26, 1977 10605 Paul Warren G2122 15.94 10606 Anthony J. Albanese G2122 15.94 10607 John Boronkay G2122 27.99 10608 Richard Compton G2122 31.87 10609 Malcolm J. Mann G2122 15.94 10610 City of Ithaca F2144 161.44 10611 Allan H. Treman State Marine Park G2122 31.87 10612 Cornell University -Water Filter Plant F2650 22.47 10613 Utaka Hashimoto F2144 12.09 10614 John Knapp F2144 714.97 10615 Philip White Jr. F2144 201.65 10616 Edmond L. Sherwood F2144 288.10 10617 Town of Ithaca G2374 77.39 10618 Dryden Sewer Dist. # 2 G2374 368.50 10619 Albanese Plumbing & Heating G2122 16.00 10620 Burris Plumbing G2122 8.00 10621 Donohue - Halverson G2122 42.00 10622 Rull Heating & Plumbing G2122 17.00 10623 Larry Hull G2122 25.00 10624 Frank Orzino G2122 15.00 10625 Donohue - Halverson F2650 48.55 TOTAL 2,157.71 Water 1,449.27 Sewer 708.44 APPROVED BY FINANCE COMMITTEE 1105 Phi Kappa Sigma A1710 367.35 1106 New York State Electric & Gas(Gas Div.) A2560 37.00 1107 New York State Electric & Gas Corp.(Elec. Div.) A2560 6.00 410.35 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular 'Meeting 4:00 P.M. November 9, 1977 PRESENT: Mayor - Conley Commissioners (5) - Allan, Ewanicki, Schickel, Shaw, Whispell ABSENT: ommissioner (1) - Baldini OTHERS PRESENT: City Controller - Daley City Clerk - Rundle Asst. Supt. of Public Works - Hannan Deputy City Clerk - Paolengeli Asst. Supt. of Public Works - Dougherty City Attorney - Shapiro City Engineer - Cox MINUTES: y Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That the Minutes of the October 26, 1977 meeting be approved as recorded by the City Clerk. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Dredging of Fall Creek ?1r. Ernest Grosser, 102 W. Fall Street, informed the Board that there would be a special meeting of the Fall Creek Civic Association called, and he would like to indicate to them when the work of dredging Fall Creek will be resumed. Asst. Supt. of Public Works Dougherty reported that there has been no change in the original estimated time of about the first of December when the lake level may permit entrance into the creek. Mr. Grosser also commended the Department of Public Works for the effort they have made to remove the leaves from the streets. STAFF REPORTS: Ir Appointments Supt. Dingman requested approval of three appointments: Russel E. Peterson, a bus driver in the Transit Division at $3.89 per hour, effective November 8, 1977; Stephen Jolly, a laborer in the Construction & Maintenance Division, at $3.23 per hour, effective November 11, 1977; Donald Wagner, a laborer in the Construction $ Maintenance Division, at $3.23 per hour, effective November 13, 1977. 3 Resolution By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Russel E. Peterson as bus driver in the Transit Division at $3.89 per hour, effective November 8, 1977; Stephen Jolly, as laborer in the Construction & Maintenance Division, at $3.23 per hour, effective November 11, 1977; and Donald Wagner, as laborer in the Construction & Maintenance Division, at $3.23 per hour, effective November 13, 1977. Carried Unanimously ATER AND SANITARY SEWER COMMITTEE: ill 10497 to Cornell University by Comm. Ewanicki: Secon ed by Comm. Allan RESOLVED, That miscellaneous bill #10497 to Cornell University be ex- punged. A corrected bill has been sent and has been paid. Carried Unanimously Authorization for Bids By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the Superintendent be authorized to request bids for chemical requirements for 1978 for water and sewage treatment. Carried Unanimously Transfer of Funds By Comm. Ewanicki: RESOLVED, That the 2- November 9, 1977 Seconded by Comm. Schickel following transfers of funds be approved: From the Sewer Contingency To Account G391 -92 From Sewer General Maintenan G8120 -1 -101 G8120 -2 -101 To Watershed: F8320 -1 -101 From Vinegar Hill Pumping St count - $1,407.13 $1,407.13 e: $5,000.00 $5,000.00 $10,000.00 F8320 -9 -402 $ 120.00 F8320 -9 -418 65.00 F8320 -9 -419 65.00 To Vinegar Hill Pumping St a.: F8320 -9 -101 $ 250.00 Carried Unanimously HIGHWAYS, STREET LIGHTING AND REF Authorization to attend Seminar By Comm. Shaw: Seconded by.Comm. RESOLVED, That the City Engineer to attend an asphalt paving semin tion in Syracuse on November 15 a cost of registration, transportat SE CON94ITTEE : Ewanicki nd two assistant engineers be authorized r of the American Public Works Associa- d 16; the authorization to include the on and meals. Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Drainage from West Village In response to a letter from Mr. Howard Teeter which was referred to the committee at the last regular meeting of the Board, Asst. Supt. Dougherty reported that he had inspected the properties and condition and does not consider it a problem of the city, inasmuch as it is entirely on private property of Mr. Teeter and West Village. He feels the owners involved ., should clean out the stream and culvert and keep it cleaned out. Supt. Dingman commented that there is a responsibility on tl.e part of the city to keep the drainage open and ope ating, and the city could go in and improve the entrance to the culve t; however, the city does not have a right -of -way to do this and would be liable for any damage caused in so doing. He added that the city has done this in other places where there is no owner resistance, and therefore would not be setting a precedent. Mr. Dingman said that it would be reasonable for the city,when the forces are available,to go in and improve the entrance to the culvert. He also said that wherever there is new development, the intensity of drainage water is increased in the creeks 4nd the Board should be aware of this so that provision is made all the way to the ultimate disposal. Further discussion followed on tho floor. Supt. Dingman will write a letter to Mr. Teeter, explaining the city's position on the matter. Bill for Wall Repairs By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a bill of McPhersor Builders in connection with wall repairs tc Six Mile amount of $5,937.24. PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS Bill. for Sidewalk Repairs By Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That a bill of Charles Kidney for the repair of-city sidewalks be approved in for construction services Creek be approved in the Carried Unanimously COM4 1ITTEE : construction services for the amount of $1,990.94. Carried Unanimously Hangar Theater Comm. ScTilCCe reported that the capital budget for 1977 provided $28,300 for site improvements at the Hangar Theater. The Hangar Theater group -3- November 9, IV� engaged the services of T. G. Miller, P.C. for design of these improve- ments. The agreed fee was in the range of $2,150 to $2,300. It has now been determined that this project must be administered by the Board of Public Works. . Resolution By Comm. Schickel: Secor�.e _ed by Comm. Allan RESOLVED, That this boar, ratify the action of the Center for the Arts in employing T. G. Miller for engineering services in connection with site improvements at the Hangar Theater. IT IS FURTHER RESOLVED, That the staff review the work of Engineer Miller and make recommendations. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Co FINANCE AND CAPITAL IMPROVEMENTS COMMITTEE: 0 By Comm. Whispell: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as Q listed on Abstract No. 21 of the General Fund accounts of the Department of Public Works, and on Abstract No. 20 of the Water and Sewer Division, Q be approved for payment. Q IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: School Crossing on Aurora Street Comm. Allan reported that the ollowing appears in the November 2 minutes of the Common Council: School Crossing on• Aurora Street Celia H. Bowers, Vice President of the South Hill Parent Teachers Assoc., addressed the Council concerning the dangerous conditions on Aurora Street for the crossing of children from the South Hill School. She said that every time the PTA of South Hill has tried to rectify the safety situation on Aurora Street, they have come up against the problem that it is a state road, thus there are no crossing signs or speed limit signs. She appealed to the Council to raise the issue to the State. She presented a list of safety precautions the PTA, crossing guards and headmistress of South Hill School feel should be taken: The City could build an overpass which would be safe if the truck traffic could be rerouted. Alternatives-are painted signs on the road, child- crossing signs at the side of the road, 15 mile per hour speed limit enforced in school hours, push - button traffic light installed -in place of blinking orange light now there, and 15 extra minutes of crossing guard duty. A November 2 letter to the Board of Public Works from the Ithaca Parent - Teacher Association Council indicates that the council unanimously supports the Soutb Hill effort to have the city provide a safe crossing at Hillview Place and South Aurora Street. Resolution RESOLVED, That the complaint of the South Hill PTA with respect to crossing safety at South Aurora Street and Hillview Place be referred to the Parking and Traffic Committee. Carried Unanimously Change Order #E 1 - Richardson Bros. By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That change order #E I in the contract of Richardson Bros. for electrical work on the downtown bus shelters which provides for modification in the heating control system, be approved in the amount of $150. Carried Unanimously is -4- November 9, 1977 OLD BUSINESS: Parkin - 100 and 200 blocks of West Lincoln Street Alucrman Ror dor.i asked if there i -rere any results in the parking in the 100 and 200 blocks of W. Lincoln Street, as a result of the September 28, 1977 request of Leonard Ferris of the Fall Creek Civic Association, and was told the problem is being looked into. NEW BUSINESS: Dredging of Cascadilla Creek Alderman Bor oni reported that he had received a number of requests fron. residents along the northern end of Willow Avenue requesting that a portion of the creek be dredged to prevent water in their basements. Supt. Dingman explained that the problem is caused by the high lake level which the city can do nothing abo t. Mayor Conley assured Alderman Bor oni that he would investigate the problem to see if there is anythi g the city can do to relieve the situa- tion. ADJOURNMENT: On a motion the meeting adjourned at 4:37 p.m. The commissioners were asked to remain for a brief executive session which would require no immediate action. v ose h AG Run JMPI "� BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE NOVEMBER 9, 1977 1108 Ithaca City School District A2220 $ 5,225.15 APPROVED BY FINANCE COMMITTEE 19 BOARD OF PUBI_,IC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. Noverriber 23, 1,77 PRESENT: `Tayor - Conley Commissioners (6) - Allan, Baldini, Ewanicki, Schickel, Shaw, Whispell Attorney Wesley E. McDermott appeared on behalf of 15 owners or businesses to which the proposed assessment would apply to formally object to the proposca assessment on their behalf. He read the pertinent secti:,n off: thh_ Charter which fails to take into account the situation where you widen, improve or resurface, and in connection with that, also install new curbs and gutters. He claimed that in the absence of such authority, the city has no such authority and any such assessment is outside the Charter and therefore illegal. Mr. Robert E. Marion, 1463 Slaterville Road, owner of some 25 acres on Elmira Road, appeared before the Board stating he had been advised that when it is decided whether or not the proposal is legal, there will be a 5 -year period of payment for such assessment. He asked what the interest on such-assessment is. Also, he said work has not been completed. on the curbs because of a right -of -way which has not been cut, but when the proposa. is finished it will become a city street and will have to have curb adjust- ment. He asked who is going to nay for curb readjustment and matters pertaining to this. Supt..Dingman explained that the Common Council, when confirming the assessments, establish the details of payment. Regarding the curb cuts, he said the assessments meet the situation as it exists today and don't take into consideration possible future changes. That will be worked out at the time of adjustment under the Subdivision Regulations. Attorney Fred Weinstein, representing Weiner Estates, commented that based upon prior conversations to this, he would like the record to note _hat if any assessment is found to be illegal, it is illegal for all, and his clients are not going to be the only ones ending up paying an assessment, Resolution to Close Public Hearing By Comm. Baldini: Seconded by Comm. RESOLVED, That the Public Hearing on be closed. Allan Assessment for Curbs on Elmira Road Carried Unanimously HIGHWAYS, STREET LIGHTIN_(; & REFUSE C0P•'Ir1ITTEE: Comm. Shaw i.rzformed the hearing; that pursuant to an action of the Board of Public Works on May 11, 197-7, this Board of Public Works directed the .. ^f';,,Ctr!Ict�tiT; of (7,1:T"i:i t1Tj FITil' r, 7 1)C1;i�d :111(I fiir1 -Ti -r dl'!n 7 1'F'(1 flint 5;��„ ••S' '-?�a - - construction thereof be assessed against the abutters as provided by lai,-. On October 26, 1977, the staff reported that the construction of curbs on Elmira Road has been completed, resulting in an assessable cost 01. $3,75 p- linear foot. A schedule showing; ownership, location, lot number, foot: frontage and assessment has been ps•epired by the City Engineer, the owners O'T'HERS PRESENT: City Controller - Daley Alderman - Bordoni Supt. of Public Works - Dingman City Clerk - Rundle City Engineer - Cox 11,raffic Engineer - Gombas MINUTES: r-y Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That the Minutes of the November 9, 1977 meeting be approved as recorded by the City Clerk, Carried Unanimously co O SPECIAL ORDER OF BUSINESS: f)ublic Hearing - Assessment for Curbs on Elmira Road Q Resolution to Open Public hearing By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That the Public Hearing on Assessment for Curbs on Elmira Road Q be opened. Carried Unanimously Attorney Wesley E. McDermott appeared on behalf of 15 owners or businesses to which the proposed assessment would apply to formally object to the proposca assessment on their behalf. He read the pertinent secti:,n off: thh_ Charter which fails to take into account the situation where you widen, improve or resurface, and in connection with that, also install new curbs and gutters. He claimed that in the absence of such authority, the city has no such authority and any such assessment is outside the Charter and therefore illegal. Mr. Robert E. Marion, 1463 Slaterville Road, owner of some 25 acres on Elmira Road, appeared before the Board stating he had been advised that when it is decided whether or not the proposal is legal, there will be a 5 -year period of payment for such assessment. He asked what the interest on such-assessment is. Also, he said work has not been completed. on the curbs because of a right -of -way which has not been cut, but when the proposa. is finished it will become a city street and will have to have curb adjust- ment. He asked who is going to nay for curb readjustment and matters pertaining to this. Supt..Dingman explained that the Common Council, when confirming the assessments, establish the details of payment. Regarding the curb cuts, he said the assessments meet the situation as it exists today and don't take into consideration possible future changes. That will be worked out at the time of adjustment under the Subdivision Regulations. Attorney Fred Weinstein, representing Weiner Estates, commented that based upon prior conversations to this, he would like the record to note _hat if any assessment is found to be illegal, it is illegal for all, and his clients are not going to be the only ones ending up paying an assessment, Resolution to Close Public Hearing By Comm. Baldini: Seconded by Comm. RESOLVED, That the Public Hearing on be closed. Allan Assessment for Curbs on Elmira Road Carried Unanimously HIGHWAYS, STREET LIGHTIN_(; & REFUSE C0P•'Ir1ITTEE: Comm. Shaw i.rzformed the hearing; that pursuant to an action of the Board of Public Works on May 11, 197-7, this Board of Public Works directed the .. ^f';,,Ctr!Ict�tiT; of (7,1:T"i:i t1Tj FITil' r, 7 1)C1;i�d :111(I fiir1 -Ti -r dl'!n 7 1'F'(1 flint 5;��„ ••S' '-?�a - - construction thereof be assessed against the abutters as provided by lai,-. On October 26, 1977, the staff reported that the construction of curbs on Elmira Road has been completed, resulting in an assessable cost 01. $3,75 p- linear foot. A schedule showing; ownership, location, lot number, foot: frontage and assessment has been ps•epired by the City Engineer, the owners 20 -2- November 23, 1977 have been notified of their applicable assessment, and a public hearing has been held this 23rd day of November, 1977. Resolution By Comm. Shaw: Seconded by Comm. Ewanicki WHEREAS, the Board of Public Works has caused curb to be constructed on Elmira Road for a total cost of $106,913.20, resulting in an assessable charge of $5.7S per linear foot, and WHEREAS, the Board of Public Works has caused a schedule of property owners to be prepared showing the front footage and the assessment of each, and­-, has on November 23, 1977, after duo notice and advertisement, caused a public hearing to be held on said assessments, NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works 'adopts and confirms said assessments for the construction of curbs on Elmira Road, and directs that the same be filed with the Common Council, and for such other action the Council may wish to take relative to the payment thereof. Discussion followed on the floor. Resolution to Table Action By Comm_. Schickel: Seconded by C mm. Shaw RESOLVED, That the above resolution be tabled until the next Regular meeting of the Board of Public Wo ks. A vote on the resolution resultedlas follows: Ayes (4) - Baldini, Schickel, Shaw, Mayor Conley Nays (3) - Whispell, Ewanicki; Allan Carried PETITIONS AND HEARINGS OF.PERSONS BEFORE THE BOARD: Rurals on Seneca Street Parking Ramp Mr. Donald Lewis, 200 Highland Av nue, appeared before the Board, thankii.w. them for allowing instal <!tion of four murals on the Seneca Street Parkii Rain p. The agreement called for tte murals to be left there from Septemb: 10 to November 10, 1977. About November 7 Mr. Lewis talked with John Taylor, chairman of the Commons A visory Board, asking whether the murals should be taken down. Hr. Taylor brought the matter before the Commons Advisory Board who decided to lea,e them up. Mr. Lewis said he cannot afford the liability insurance much longer, and he will be leaving Ithaca in June of 1978; therefore he offere to transfer the ownership of the murals to the city and asked to be reimb rsed by the city for the approximate amount spent on the project which amounts to $200; otherwise he will take the murals down. Resolution By Comm. Schickel: Seconded by C mm. Whispell RESOLVED, That the-Board thank ;Mr. Lewis for his generous offer and for having made the murals available lo the city for two months. IT IS FURTHER RESOLVED, That the oard declines to accept the murals from Mr. Lewis.. Discussion followed on the floor. A vote on the resolution resulted Ayes (0) Nays (6) - Baldini, Schickel, Resolution By Comm. Schickel: Scconcdcd by C RESOLVED, That Common Council be mural panels from Mr. Lewis, and to prepare a release for Mir. Lewi as follows: Shaw, Whispell, Ewanicki, Allan Resolution Defeated Baldini sked to appropriate $200 hat City Attorney Shapiro to sign. to buy the be directed Carried Unanimously -3- November 23, a )k 7 strian Safety - South hill ollotiia ng persons appeared before the Board to petition for safety T;.isures at the corner of South Aurora Street and Hillview Place which r,i.ght include a.stop sign, traffic light, under- or overpay_, changing school lunch hours, establishing speed zones, and no left turns down hill until traffic reaches Prospect Street: Albert Rich - 426 Hillview Place David Fuller - 316 Turner Place Sharon Plarinos - 202 South Hill Terrace Celia Bowers - 411 Turner Place Pals. Sharon Marinos, president of the Parent- Teachers Association, invited Mayor Conley, Supt. of Public Works Dingman and Traffic Engineer Gombas to attend a joint Parent- Teachers /South Hill Civic Association meeting on December 6 at '1:00 p.m. at the South Hill School. Ms. Celia Bowers also commented, for the record, that at no'time have the parents at South Hill had an), quarrel with the efficiency of the crossing (� guard, who does a magnificent job under extremely difficult circumstances, 0 and she would hate to see the Board suggest that perhaps a better crossing guard i.,Tould do a better job. Q STAFF REPORTS: Q Supt. Dingman reminded the Board that the office of the Department of Q Public Works would not be open the following day (November 24) but would be open on Friday, November 2F-,; also that the buses would not be running on Thanksgiving (November 24) but would be in operation on Friday and Saturday. HIGM AYS, STREET LIGHTING & REFUSE CMIITTEE: Barton, Brown. Clyde & Lo_guidice -- Bill By Comm. Sha,,�T: Seconded by Comm. I wanicki RESOLVED, That a bill of Barton, Brown, Clyde & Loguidice for inspection services in connection with the improvement. of Elmira Road through October 29, 1977, be approved in the amount of $634.87. Carried Unanimously Parlor City Construction Company - Bill By Comm. Siiaw: Seconded by Comm. Baldini RESOLVED, That a bill of Parlor City Construction Company for construction services in connection with the improvement of Elmira Road through November 15, 1977, be approved in the amount of $50,501.85. Carried Unanimously McGuire F, Bennett - Bill By Carom. Shaw: Seconded by Comm. Baldini RESOLVED, That a bill of McGuire F, Bennett, Requisition #1 for _the Stewart Avenue support in the amount of $33,345 be approved. Carried Unanimously Replacement of Sign in front of Pizza Hut By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the Board authorizes extension of agreement between the city and Byway Holding Company to include a new sign, with the addia-ion that the sign when erected otherwise meet requirements of that particular zone. Carried Unanimously BRIDGES, CREEKS F, STORM DRAINAGE COTIMITTEE: McPherson Builders - Bill By Comm. Baldini.: Seconded by Comm. Ewanicki RESOLVED, That the final bill of McPherson Builders for construction services in connection with the repairs to Six Mile Creek wall be approved in the amount of $300. Carried Unanimously PUIMIC BUILDINGS. PUBIC (GROUNDS AIM PARKS COAIPIITTEF.: JJl'a111�Ji U O1 Titlis Fl iLs ba11.1:.101d Comm.TSchickeI reporte(F that Alderman Slattery has requested that the Board of Public Works devolop a project for the drainage of the ball - field at Titus Flats (Wood Street Park) . 22 Resolution By Comm. Schickel: RESOLVED, That the Buildings and Grou 4- November 23, 1977 Seconded by Conm. Allan request of Alderman Sl nttc ; y I;n r fn ; rnd -In t'�a, nds Committee. Carried Unanimously FINANCE, ACCOUNTS & CAPITAL IMPROV MENTS COMMI`T'TEE : Audit t� By Comm. Whispell: Seconded by Co RESOLVED, That bills audited and a listed on Abstract No. 22 of the G of Public Works, and on Abstract N be approved for payment. IT IS FURTHER RESOLVED, That bills rendered. Donald Spanier Associates - Produ By Comm. Whispell: Seconded by C RESOLVED, That the Superintendent with Daniel Spanier Associates fo a productivity improvement projec Works at a cost of $$42,500; said this Board when the Com.ion Counci 1978 budget. m. Ewanicki proved by the Finance Committee as neral Fund accounts of the Department—— . 21 of the plater and Sewer Division receivable be approved and ordered Carried Unanimously tivity Improvement Project mm. Bal ini be directed to enter into negotiation professional services in conducting for the entire Department of Public ontract to be reviewed and approved by shall have provided the funds in its Carried Unanimously PARKING, TRAFFIC & TRANSIT COMIIT EE: Comm. Allan reported that a reque t was made for 24 -hour parking on the south side of the 100 and 200 blo ks of I'Iest Lincoln Street. This street is now on the odd /oen system. B cause parking is prohibited at all times on the north side, it is illegal . o park anywhere on these two blocks bettire(. 2 a.m. and 6 a. m, on the dd day of the month. When the odd /even parkinb system ,,,,as established, t, e entire city a, s surveyed and only the parts of streets which had sor=i.ou off- street parking problems were exempted fTom the odd /even system The Common Cournci_1 in enacting the o, ven syst,: did so to preserve the character of �e.ighbothoods by encoura��- off- stre.. garaging of automobile in areas w1nich were predominately one and two family homes. This part f Lincoln Street was not and is not now an area with serious off- street p rking conditions. Rosolution E3), Comm. Allan: Seconded by Comm Ewanicki RESOLVED, That the request for 24 hour parking on the south side of the 1.00 and 200 blocks of I,�est Lincolil Street be denied. Discussion followed or. the floor. Comm. Allan presented the follow4 g amended resolution: Resolution By Con:m. Allan: Seconded by Comm Ewanicki RESOLVED, That the request for 24 hour parking on the south side of the 109 and 200 blocks of West Lincoln Street be referred back to the Parking, Traffic $ Transit Commit Lee. Carried Unanimously Report on requests for changes at S. Aurora St. /Hillview Pl. intersectio, Comm. Allan 'reported that his com ittee will continue to work on the problem. O'Brien F, Taube --Bill By Comm. Allan: Seconded by Comm. Ewanicki R�'SOLVED, That a biil of O'Brien i Taubc Or liiipCCtlOn S�rV3CCS 1n connection with the construction f the central business district bus shelters be approved in the amount of $443.73. Carried Unanimously -s- Bids on Bus Shelters By Comn;. Allan: Seconded by Comm. Baldini Nove;nber 23, TA RESOLVED, That the department be authorized to receive bids on 16 bus shelters for placement at various points on the transit systerl. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Free Parking_ for Bloodmobile Volunteers Comm. Allan reported that _ .pxograin coo'rciinator, Patricia Matthews, of the American Red Cross, Tompkins County Chapter, has requested that volunteers who work on the bloodmobile in the dov.,ntown area be permitted to parl, free in the downtown city parking lots when working on a bloodmobile visit. Thera are approxim:.!:ely six bloodmobile visits in the central busin °ss district each year, and there are approximately 20 volunteers working on each bloodmobile. Free parking for volunteers is requested as are inciic.a W t:ion of community support for the Red Cross bloodmobile program. Q Iesolution by, Comm. All-an: Seconded by Comm. Schickel Q RESOLVED, That the superintendent be authorized to arrange for the Q validation of parkin; tic}:cts to permit free parking by volunteers of the American Red Cross, Tompkins County Chapter, while actually working Q on a bloodmobile program in the central business district. Carried Unanimously ADJOURNMENT: n a motion the mooting ad�ournod at 5:50 p.m. Pe 7 'srn� h VA Ru- n J -1e - Cit CJ -e1 �EZ-?Vl4ard /'nife Tvla rc - V BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE November 23, 1977 10626 City of Ithaca F2144 605.87 10627 City of Ithaca F2144 411.49 10628 Cornell University G2120 28,694.28 10629 Donohue - Halverson G2122 25.00 10630 Ray Lattin G2122 11.00 10631 Frank Orzino G2122 45.00 10632 Glenn Smith G2122 13.00 10633 Robert Teitelbaum G2122 8.00 10634 Lawrence Iacovelli G2122 23.00 10635 City of Ithaca F2655 1,172.71 10636 City of Ithaca F2655 26.08 10637 City of Ithaca F2655 12.76 10638 City of Ithaca F2655 7.75 10639 City of Ithaca F2655 56.56 10640 City of Ithaca F2655 112.57 10641 Francis Macera G2122 22.33 10642 Dell Grover G2122 15.94 10643 Sam Peters G2122 15.94 10644 Theodore English G2122 27.18 10645 John Knapp F2144 27.53 10646 Ernest A. Hunt F2144 311.10 10647 James W. Carey F2144 121.80 10648 Arno Finkeldey F2144 30.89 TOTAL 31,797.78 WATER 2897.11 SEWER 28,900.67 APPROVED BY FINANCE COMMITTEE 1109 Robert Drake A1710 58.64 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4 :00 P.M. I'I:LSENT : Mayor - Conley Commissioner 's (5) - Allan, Baldini, Ewanicki, Schi.ckel, Shaw ABSENT: Commissioner (1) - Whispell OTHERS PRESENT: Aldermen (3) Bordoni, Nichols, Saccucci City Attorney - Shapiro Asst. Supt. of Public Works - Hannan Supt. of Public Works - Dingman 25 December 14, 1977 Asst. Supt. of Public Works - Dougherty Traffic Engineer - Gombas City Engineer - Cox City Clerk - Rundle Fred Weinstein, Attorney, representing the Weiner family, owner of substantial property on Elmira Road, addressed the Board as follows: "For the record, as to the Weiner's position in this, I would like to repeat to the Board what I stated at the last meeting of the Board. Prior to the construction of Clinton Street curbing, I advised the Weiner family that the proposed curb assessment on Clinton Street, in my opinion, was illegal. The Weiner family decided, in the spirit of cooperation with the city and the other property owners on Clinton Street, to go along with it and not raise any objection to the assessment or the manner of the assessment. I advised the Weiner family, prior to the construction of the Elmira Road property, that the proposed assessment of the curb costs again, in my opinion, was illegal. The Weiner family at that time agreed that they would not oppose it because they felt that they wanted again, in the spirit of cooperation, to cooperate with the city and, as they felt, for the betterment of their own properties. They are not changing their position. The Weiners, of course, as owners of property, are also members of the Elmira Road Merchants Association. The Elmira Road Merchants Association is a group of the businessmen on Elmira Road who have gotten together. As this Board knows, for many, many years the Elmira Road was the foi�otten area of this community. The city has sunk a lot of money into various parts of this community, and Elmira Road was the orphan. The reconstruction of Elmira Road came up. I think a good part of the credit, in addition to the good work of your Mayor, was the fact that the Elmira Road merchants working together pushed for it. The construction of the Elmira Road curbings was brought up to the merchants some time ago before the work was started. At that time it was discussed with them and proposed to them that the work would be assessed to the property owners in the manner which is proposed here. As Mr. McDermott stated at the last Board meeting (he is not here today), the merchants at that time agreed to it, not knowing they had any other thing to do. They thought this was the only way it could be done and they agreed to do it in that manner. Now, I ask this Board to consider the fact that they protested this assessment at the last Board meeting, not as a reneging on their part of something that they agreed to do. They say they agreed to do it because they didn't know that they had an alternative. The fact that they questioned the legality of a Board action is not something to be held against the merchants of Elmira Road. I know, from long history with the city, that there is certainly no member on this Board, no member in the administration of this city, who would want to do something knowingly that was wrong, and that was illegal. No Board member would want to be put in that position. Aside from morally, legally they would not want to do it. You are all honest men who would not want to do something wrong. MINUTES: By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the Minutes of the November 23, 1977 meeting be approved as recorded co by the City Clerk. 0 Carried Unanimously Q SPECIAL ORDER OF BUSINESS: Public Hearin - Continuation from November 23 1977 - Assessment for Curbs on Q Elmira Road Q Resolution To Open Public Hearing By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That the Public Hearing on Assessment for Curbs on Elmira Road be reopened. Carried Unanimously Fred Weinstein, Attorney, representing the Weiner family, owner of substantial property on Elmira Road, addressed the Board as follows: "For the record, as to the Weiner's position in this, I would like to repeat to the Board what I stated at the last meeting of the Board. Prior to the construction of Clinton Street curbing, I advised the Weiner family that the proposed curb assessment on Clinton Street, in my opinion, was illegal. The Weiner family decided, in the spirit of cooperation with the city and the other property owners on Clinton Street, to go along with it and not raise any objection to the assessment or the manner of the assessment. I advised the Weiner family, prior to the construction of the Elmira Road property, that the proposed assessment of the curb costs again, in my opinion, was illegal. The Weiner family at that time agreed that they would not oppose it because they felt that they wanted again, in the spirit of cooperation, to cooperate with the city and, as they felt, for the betterment of their own properties. They are not changing their position. The Weiners, of course, as owners of property, are also members of the Elmira Road Merchants Association. The Elmira Road Merchants Association is a group of the businessmen on Elmira Road who have gotten together. As this Board knows, for many, many years the Elmira Road was the foi�otten area of this community. The city has sunk a lot of money into various parts of this community, and Elmira Road was the orphan. The reconstruction of Elmira Road came up. I think a good part of the credit, in addition to the good work of your Mayor, was the fact that the Elmira Road merchants working together pushed for it. The construction of the Elmira Road curbings was brought up to the merchants some time ago before the work was started. At that time it was discussed with them and proposed to them that the work would be assessed to the property owners in the manner which is proposed here. As Mr. McDermott stated at the last Board meeting (he is not here today), the merchants at that time agreed to it, not knowing they had any other thing to do. They thought this was the only way it could be done and they agreed to do it in that manner. Now, I ask this Board to consider the fact that they protested this assessment at the last Board meeting, not as a reneging on their part of something that they agreed to do. They say they agreed to do it because they didn't know that they had an alternative. The fact that they questioned the legality of a Board action is not something to be held against the merchants of Elmira Road. I know, from long history with the city, that there is certainly no member on this Board, no member in the administration of this city, who would want to do something knowingly that was wrong, and that was illegal. No Board member would want to be put in that position. Aside from morally, legally they would not want to do it. You are all honest men who would not want to do something wrong. 26 1 -2- December 14, 1977 Since the last Board meeting the merchants have met together several times, and they met with your Mayor. The Elmira Road Tierchants are asking this Board to consider some requests that they make here today, The members of the Elmira Road Merchants Associa- tion are willing to drop their opposition to the assessment, They do this with the request that the Board meet them halfw y; that the Association, and Mr, Cutting primarily, have come up with a proposition that they would like to make to the Board. They are asking this Board first - that. in the event that this Board sees fit to make an assessment against the Elmira Road property owners; that the Board recommend to the Common Council in their assessment that. 25% of the increase in the sales tax revenues from the Elmira Road over the year 197 , that 25% of that increase each year, and the members of the Association are wil ing to furnish, and if necessary to seek an audit of the sales tax returns of thos merchants on Elmira Road, that 25% annually of sales tax revenue increase be appli d toward the curbing assessment annually that the annual curb assessment, less that 50, be paid by the property owners on a linear foot basis in the same manner as you a e proposing now, Now, that is not an unreasonable request. Secondly, the members of the Association- -and all that I am stating to you now was passed by a resolution of that Association- -are asking this Board to go on record in writing on the Minutes of this Board, to something that the Board has orally agreed to, that the Mayor has proposed that was discussed by this Board and agreed to by this Board, but we cannot find OlLe mention of it in the Minutes and I realize the Board's legal limitations to bind the city, but this is something that would initiate from this Board and go to the Common Council, and we are asking the Board in a resolution to recommend to the Common Council the following! That the cost of the pole line (pole and the line relocation) on Elmira Road back of the properties, which may or may not have to be done in the future depending upoll what the city wants to do, but if th city goes ahead and does it, they are asking that this be done at no cost to property owners. This again is something,that was discussed and agreed to by the Board by the Administration, by the staff, but has not become an official policy of the city. The Board- -when I say the Board, I'm talking about the staff, of course- -asked the property owners when they proposed t is entire project, that if the city were to relocate these lines and these poles at their cost, would the property owners be willing to grant rights -of -way for this relocation at no cost, and the consensus of the merchants at that time was th t they would, and they are willing to honor that. This would be a substantial savings to the city, What they're asking now is that you put into the Minutes so thing official. I know personally - -I�ve been approached by representatives of the Gas and Electric Corp,, I've been approached by representatives of the Telephone ompany with rights -of -way proposals-'on behalf of my clients, the Weiners, where they can relocate these lines and poles, F informed them, and I informed the city, by letter, that my client will not grant any rights -of -way until there is so thing official on the part of the city saying that they will not bear the cost for the relocation of those poles and lines, I' reiterate that now, and that is my client's position, and by resolution of the merchants, the position of all of the merchants on Elmira Road, The fair thing that the merchants are asking doesn't cost the city a nickel. Some time in the future this here city is going to get, around to doing the Southwest Parkway, if the funds ever become available. What the merchants are asking on Elmira �6ad is that you continue to push for that Southwest Parkway but consider a linkage in one manner or another from the South est Parkway to the Elmira Road,_ If that parkway does not cross or touch with the Elmira Road there is going to be a lot of traffic on that road - I think those merchants are going to be paying a substantial part of the cost of it, they should le entitled to some of the beneifts, Finally, the merchants are asking so been entitled to a great many years - every one of their audits for almost charging the outside rate to the mer the city, is illegal. When that one years ago, there were very few busin Road. You didn't have much water us 1977 the water usage on Elmira Road businesses out there that are using a considerable amount of water and s The State Department of Audit & Cont told you that it is illegal. I thin merchants, the property owners on El rest of the city, and charge them th the rest of the city. Again, as I s much water out there, but today you' merchants request you to consider wh in thcl event that you do not coopera ydu. Thank you. " 3 ething that they're entitled to, that they,lve the N,Y.S. Department of Audit and Control, in twenty years, has told the city that their' hants, the Elmira Road property owners, withii -i and one -half time rate was set up many, many sses and very small assessments out on Elmira ge out there; it didn't pay its own way. In s more than paying its way. You've got considerable amount of water. They are paying wer rates, they're part of the City of Ithaca, ol, your official auditors, of this city, have that this Board should Honor the request of the ira Road, and put them on the same basis as the same rates for water and sewer that you're charginj y, when this thing was set up you weren't selling e selling an awful lot of water out there, The, t they are asking, they're reserving the rights, e with them as they're trying to cooperate with -3- December 14, 127 Mayor Conley asked if most of the merchants agree - that the present assessment of their position is accurate. Several merchants present answered in the affirmative. Resolution To Close Public Hearin By Comm. Bald ini : Seconde y Conmt. L'wanicki RESOLVED, That the Public Hearing on Assessment for Curbs on Elmira Road be closed. Carried Unanimously Mayor Conley commented that he did in fact attend a meeting of the Elmira Road merchants since the last Board meeting and he felt it was a very productive meeting. Ile didn't think either side was taking an adverse position - -he thought they were both trying to assess what the situation is. He said he came away from the meeting feeling good about the level of cooperation. As the proposals came in, they discussed them at that meeting after he had left and in any subsequent meetings they might have had. Regarding the list of things they had just heard he said he has trouble with the first one on sales tax and disagrees for the reason that the sales tax increase was the justification that he was using to the Council- -that the reason for the city to construct the project was that it is an investment and the return on that investment would be sales tax income, increased retail activity and maybe even future development and future tax assessments in that whole area. He thinks that is what the city would be looking for to justify doing the Elmira Road project in the first place - at least the second and third phases of the project - not just the highway construction. He said he still feels that way. He said he also felt, as they felt in the central business district that through the tax benefit assessment to help pay for Ithaca Commons, there was a level of participation of the retail establishments in the central business district - working with the city in a joint venture and both benefiting from that joint venture. He thinks that is proving to be the case. Ile is looking for the same level of partici- pation for the curb assessment here as a situation where the merchants are participating financially and the city has made the investment in that commercial area. However, the Mayor said the rest of the requests he has no problem with because he did have discussions with Council regarding the utility poles and in fact getting them at municipal expense. The reason they selected the overhead rear lot line system was that the only cost at that time to the merchants was the way they receive power from the pole to their buildings. It wasn't an official action of Council or anyone else, but it was something they talked about at the time and he said he has no problem with the Board recommending to the Council that if the power poles are relocated, the cost is the city's. Regarding the landscaping, in consulting with individual property owners, it makes good sense, is a good public relations thing the city should do, if there are any problems with the landscaping schemes the city comes up with, that they work with the individual merchants and work out a mutually acceptable plan to both. Regarding the request for water and sewer, that is a proposal the Mayor made to the Council and asked that Council recommend to the Board removing the rate and a half charge, not only in the Elmira Road area, but any other districts in the city that might be paying a larger share. He requested removing it so that if the city, in the future, considers any annexation plan, that is something that is not standing in the way; at any time the city annexes they consider treating everybody as city residents. Regarding the link of the Southwest Parkway to the Elmira Road, Mayor Conley said he thought that would result in everybody's best interests. Anything the city can do to improve the efficiency of Elmira Road and justify the Southwest Parkway would be re- lated to the Elmira Road area and there would be a connection there. He thinks that was always in the city's plans. Regarding the legality of the assessment he said he would yield to the city attorney and let him discuss any legal matters as far as whether the city is doing the right thing, or the legal thing. City Attorney Shapiro commented that the point raised at the last Board of Public Works meeting and again today does raise what he considers arguable points. There is language in the Charter which, in his opinion, would give rise to a possible lawsuit and it would be up to the court to decide what is right. The city has in the past conducted itself in this manner, with respect to curbs, there certainly is precedent for it, but then again the Charter language might be troublesome. His advice at this point was to go ahead with the curb assessment, if that is the desire of the Board and Council, and if it does result in litigation all the city loses is that which they have the alterna- tive of giving up anyway, namely $50,000. He said he was under the impression that the curb assessment had been agreed to by the property owners on Elmira Road that is now questioned with a technicality in the Charter. It seems to be somewhat inappropri- ate to him, but that is not a legal consideration. Discussion followed on the floor. It was decided to resume consideration of the issue + the next meeting of the Board, at which time a resolution will be presented of the ard'; recommendations. COMMUNICATIONS: Reading of the following letter from W. distributed to members of the Board: "December 13, 1977 Members of the Board of Public Works City of Ithaca Ithaca, New York 14850 Dear Sirs, May I again request your consideration two -way traffic. The present one -way situation produces certainly are inconveniences for those Clinton St.- Aurora St. intersection. result of this curious traffic pattern no doubt better able to speak on these appearing before you. However, another aspect which much affe the character of the traffic. Streets streets such as Schuyler Place, Parker much of the rearranged traffic pattern. and r ar r,.ision centers around DeWitt Pai now i. ±ieted by the vastly increasing t :4- December 14, 1977 was waived inasmuch as copies had been restoring Aurora and Cayuga Streets to y disadvantages for merchants and there ing to go South on 96, even danger at the many accidents have taken place as a luding a wrecked police car. Others are blems just mentioned than I who will be s people who live downtown is the change in at were formerly much quieter residential ace and Geneva Street now bear the brunt of And the focal point of much of the noise Apartments whose 50 apartment tenants are .ffic noise. The point is that the quality of life ill the downtown area is much the worse because of the changed traffic problems. A twe ty- four - hour -a -day solution to the one- hour -a- day problem has created a hostile environment in the downtown area where it was once tolerable and even promising to be better. Perhaps the BPW will give some kinder consideration to those people who live in the Ci." of Ithaca and have a bit less concern for those so anxious to drive out of it Please give us back the comparative quiet you took away and restore sanity to the traffic pattern by making both Cayuga Street and Aurora Street two -way again. Yours sincerely, William S. Downing PETITIONS AND HEARINGS OF PERSONS BEFO , THE BOARD: Petition to return North Aurora Street o Two-way Traffic Mr. Myron Wasil-cEak, 216 Fall Creek Drive, presented the following petition to the Board: "We petition the City of Ithaca to retu North Aurora Street (from State Street to Court Street) back to two -way traffic. We respectfully submit that the disadvantages to persons who have the occasion to shop, work and live on North Aurora Street outweigh any small advantage due to increased traffic flow during the rush hours. The conversion to one -way traffic has d creased business considerably on North Aurora Street and has lowered sales tax reven to the City. We believe that the advantage of hopefu�ly controlling traffic for one rush hour per day means other people are suffering 23 hours each day." Mr. Wasilchak reported that more than 100 persons had signed the petition. Resolution By Comm. Allan: Seconded by Comm. Fwan'cki RESOLVED, That the petition to return N rth Aurora Street to two -way traffic be referred to the Parking, Traffic and Tr sit Committee. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS y I :.I7t":1 1 Alderman Saccucci appeare d be-To—re t e arU_to explain his request to the Council its December 7th meeting which was referred to the Board of Public Works for consideration of covering the open portion of the helix to encourage more people shop downtown. at to -5- December 14, 1279 Snow removal Mr. John Slade, President and owner of Mayer's Smoke Shop, addressed the Board, expre4�,sing his displeasure with the manner in which the city streets were cleared of snow on Monday, December Sth which necessitated the closing of Aurora and State Streets and prevented any on- street parking whicli reduced the business the stores received. He believes the ploughs and sanding trucks should begin clearing the snow earlier. Mr. Slade al:�o expressed displeasure at the snow removal. and no parking signs being placed in the business section by 6:00 p.m. on Monday evening, December 12th, even though the snow removal was not started until the following morning. Section 241.9 of the Rules and Regulations of the Board of Public Works Alderman NI 7ols, Clai_r-rmui o�ha tter f, Or in:trice Comfit e—e of Common Council, addressed the Board concerning a referral to the Board by the Council recommending amendment of Section 241.9 to read "Snowmobiles and any other unauthorized motorized vehicles prohibited. Light Pole 202 Eddy Street Alderman Nichols presented a request to the Board for reactivation of a light on Co public property at 202 Eddy Street to better light a walkway as a deterrent to crime, 0 Resolution By Comm. Allan: Seconded by Comm. Ewanicki Q RESOLVED, the request for reactivation of a light at 202 Eddy Street be referred to Q the Highways, Street Lighting and Refuse Committee, Q Carried Unanimously Trash collection for non - residential users Alm icN hols presented a request est -or review by the ll�oard of the policy of non- collection of industrial trash. Resolution By AlTerman Allan: Seconded by Alderman SchickeJ. RESOLVED, That the request for review of the policy of non - collection of industrial trash be referred to the Highways, Street Lighting and Refuse Committee. Carried Unanimously Parking on Lincoln Street Mr. Leona - --rd Ferris, 104 Short Street, addressed the Board, reiterating his request for consideration for 24 -hour parking on the south side of the 100 and 200 blocks of West Lincoln Street. Snow Removal discussion Mayor Conley asked is there is some way of removing the snow in the central business district to eliminate the necessity of posting the streets and meters. He suggested perhaps the crews could work at night in order to accomplish this. Supt. Dingman commented that the policy is to plow all streets, then come back to the task of snow removal in the downtown business district, and asked if the Mayor or Board had suggestions or directions for a more efficient manner of handling the job. Also, he reported that a former city attorney had advised that the streets be posted 24 hours in advance of working on them. Asst. Supt. Dougherty commented that the Police Department initiates the call system on the snow removal and the city has always had cooperation between the departments in that respect. The procedures are posted on the bulletin board in the Police Station. He further commented that having the crews work at night would not be feasible as they have to have their rest. STAFF REPORTS: Appointment Supt. Dingman requested approval of provisional appointment of Richard M. Bowsley, Jr. to the position of Chief Sewage Treatment Plant Operator in the Water and Sewer Division at an annual salary of $13,456, effective October 27, 1977. Resolution By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Richard M. Bowsley, Jr. to the position of Chief Sewage Treatment Pl�'uit Operator in the Water and Sewer Division at an annual salary of $13,456, effective October 27, 1977. ;-F.R RESOLVED, That the City Civil Service Commission is requested to establish a —it, of eligibles, Carried Unanimously 30 WATER AND SANITARY SEWERS COMh1ITTEE: Bids or Ch emlca.l Requirements for 197£ Comm. Ewanicki reported that bids were 1978. -6- December 14, 1977 ived for the Chemical Requirements for Resolution By Comm. Ewanicki: Seconded by Comm. Ealdini RESOLVED, That the contract for supplying water and sewer chemical requirements for the year 1978 in accordance with the specifications of November 23, 1977, be awarded as follows: - Hydrated Lime to Warner Company fol their bid of $60,70 per ton - Ferric Chlorine to Ashland Chemical Company for their bid of $6,30 per cwt, - Liquid Chlorine to Nyclor, Inc. foi their bid of $0,111 per 1b, - Primary Coagulant to American Cyanamid Company for their bid of $0,0755 per lb, - Coagulant Aid to American Cyanamid Company for their bid of $0.5385 per lb. Filter Aid to O'Brien Industries for their bid of $0.825 pes. Ib. Potassium Permanganate to Monarch Chemical for their bid of $0.846 per lb. Carried Unanimously Transfer in Accounts By Comm. Ewanicki; Seconded by Comm, P.1lan RESOLVED, That the Controller be reque ted to make the following transfer in the accounts of the Sewage Treatment Plant Account G8130: $250 from Building Maintenance Supplies, Line 302 to Telephone Account, Line 401. Carried Unanimously City /Town of Ithaca and City /Interm By Comm, Ewanicki: Seconded by Com WHEREAS, the City of Ithaca and the of its" member towns and village, re the discontinuance of City water se municipal Water Commission, and al Water Commission aldini In ermunicipal Water Commission, acting on behalf ch d agreement on the terms and conditions regarding vices to areas that are now served by the Inter- WHEREAS, the terms of the agreement p City for meters conveyed to the Inter Cayuga Heights standpipe to the Inter the City from further obligation with annexation area; and to a method of m Town and the Iniermunicipal Water Com vide, among other things, for payment to the nicipal Water Commission; for the sale of the nicipal Water Commission; for the release of espect to improvements in the Coddington Road ua1 reimbursement for water services which the ssion will continue to exchange, and hTIE-REAS, these agreements were approveq by the Town of Ithaca Board, by the Inter - municipal Water Commission and by the and of Public Works of the City of Ithaca in September and October of 1976, and WHEREAS, the elements comprising these agreements have now been put in legal form consisting of an agreement between the City of Ithaca and the Southern Cayuga Lake Intermuni"cipal. Water Commission, and ar agreement between the City of Ithaca and the Town of Ithaca, and these agreements ir legal form have been approved by the attorneys of these entities, NOW, THEREFORE, BE IT RESOLVED, That t e Mayor be authorized to execute on behalf of the Board of Public Works the legal foim of the agreement between the City and the Town of Ithaca, and between the City arid the Intermunicipal Water Commission, Carried Unanimously Agreement - Wallace & Tiernan By Comm, -Ewanicki,; Seconded by Comm. RESOLVED, That the agreement with Wal water tanks for the year 1978 be appr I/ Copies of the Agreements are attached Ilan ce $ Tiernan for cathodic protection for the ed at the increased price of $1,247, Carried Unanimously the minutes in the Official Minute Book, HIGHWAYS, STREET LICATI'ING & REFUSE CO ITTEE: I provvements""o signs, si a1s an av ment markings at railroad crossings Corrnn, -S�iaw repoxte tat t e ew or tate Department o ranporta iot n is conducting a rail /highway grade crossing program ihich provides for the improvements of the signs, signals, and pavement markings at railroad crossings, The DoT proposes to improve signs and markings at the Lehigh Valley crossing of West Clinton Street, West State Street, West Seneca Street, West Buffa o Street, and Dey Street, There is no cost to the city with respect to the i'nstallat on of the improvements; however, the City must agree to maintA-i.n certsaib of the signs and pavement markings. The DoT has presented IVA 3! A4-' December 14, a proposed resolution which commits the City to the maintenance of these signs and markings `1v, ,lution is attached to the Minutes in the Official Minute Book. Resolutic, By Coirik,,�;, :, ; :c011d <;; �� C<,nuli. Ewanicki. RESOLV `, 'I',°zat 'ho I',o a r d zapl )rove the resolution of the NYSDoT which commits the City to the rr�=ai;rt_, °rr..rz4 °r;i�,ns srxrd n>~arkings at railroad crossings. Carried Unanimously PUBLIC BUILDINGS, PUBLIC GROUNDS $ PARKS COMMITTEE: Seneca Street Ramp Murals Comm. Schickel reported that. at its regular meeting on December 7, the Common Council by an 8 toe' vote declined to appropriate $200 for the purchase of the Lewis murals on the Seneca Street parking ramp. Don Martin, general manager of WHCU, has sent the Superintenaont a _letter offering to provide $200 so that Mr. Lewis can convey the title for the murals to the City. A condition of the offer is that the City permit the murals t.o remain as long as is deemed feasible. resolution By Comm. .Schic_ el.: Seconded by Comm. Ewanicki CO RESOLVED, That the generous offer of WHCU to provide $200 for the purchase of the 0 Lewis -- rIzx°;-' r ,-)n H,,c Seneca Street parking ramp be accepted, and IT IS _ir��: $.�, That the Clerk be directed to send a letter of appreciation. Q Q IT IS FURNH:11�% R S'OI;Vi;D, that Lbe City Attorney be directed to prepare an instrument < conveying the title to the murals from Mr. Lewis to the City of Ithaca. Carried Unanimously Disposition of request to use Seneca Garage By Comm. Schic el: Seconded by Comm. Ewanicki RESOj:`,T;D, That the request from Mr. Raymond Di Pasquale be referred to the Public Buildings, I'rrblic Grounds and Parks Committee. Carried Unanimously FINANCE ACCOUNTS AND CAPITAL IMPROVE COMMITTEE: Audit By Comm. Allan: Seconded by Comm. Bald:i.ni RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 23 of the General Fund accounts of the Department of Public Works, and on Abstract No. 22 of the Water and Sewer Division be approved for payment. TT IS FIIRTI E RESOLVED, That hills receivable be approved and ordered rendered. Carried Unanimously A roval of of bills y Comm. ` °- w,~ c�i.cs by Comm. Baldini RESOLVED, 4 11-ho io I:iowing bills be approved for payment: O'Brien =T' Taube Architects, for architectural services rendered in connection with the construction and administration at the Family Medical Center, and for reimbursable expenses totaling $651.80; Brown, Barton, Clyde F, Logui_dice, for engineering services in connection with the inspection of construction on Elmira Road through December 3, 1977, in the amount of' $1063.41; McGuire F, Bennett, for construction services in connection with the Family Medical Center, in the amount of $20,230; V. Giordano Construction & Supply, for construction services in connection with the bus shelters, in the amount of $15,525; Richardson Bros., electrical contractors, for services in connection with the bus shelters, in the amount of $4,478. Carried Unanimously (-'h ' Orders By Comm. Allan: Seconded by Comm.. Ewanicki. RESOLVED, 'That the following change orders be approved: Parlor City Construction Co.: Change order No. 7 - labor, material and equipment to construct a small retaining wall behind a street light foundation: $1,100.00 PARKING, TRAFFIC Status report on Comm. Allan repo to present. Change the no TRANSIT COMMITTEE: llview Aurora nters that the committee December 14, 1977 order No. 6 - relocation of a drop inlet on -th side of Commercial Avenue: $1,108.11 Carried Unanimously ion es not yet have the recommendation ready West Lincoln Street 24 -hour parking re est Comm. Allan commented that he would pre er that Mr. Ferris be present at the meeting or be invited to a committee meeting to solicit his views on the subject. Mayor Conley commenter'; that he and Alderman Bordoni also wish to be present when the matter is discussed. Lot adjacent to Station Restaurant Alderman Saccucci reported tat t e lot adjacent to the Station Restaurant which is city property is being used for parking He requested to know if the lot is open to the public or if it is a restricted area. Mayor Conley commented that he would look into the matter and report back. ADJOURNMENT: On a motion the meeting adjourned at 6: ka"--ec. pg!,� fseplk A. Rundle, City Clerk p.m. .!� 7X M RESOLIT.['ION Resolution of of Asreeir. to Per;.it the Department of Transportation to Construct a Federal Aid Rail– Hig�way Crossing Program Project on the Highways, Streets, and /or Roads of the Municipality. W'.U—EAS, the New York State Department of Transportation has proposed a Rail – Highway Crossing Program Project, pursuant to Section 203 of the Federal Safety Act of 1973 as amended by Section 203 of the Federal Highway Safety Act of 1976, and WHEREAS, the New York State Department of Transportation has notified this Board of the approval of plans and specifications for such a Rail – Highway Crossing .1-1rogram Project, for the Rail– Highway Crossings which are under the jurisdiction of the municipality, and which project is more completely described as the installation of railroad warning signs and railroad pavement markings, and WKEP,EAS, the New York State Department of Transportation has made known its intention to ads ,Prti e a contract for the above described improvement and has requested ar. agreement from the Doard to the effect that it will permit the State, its agents, and employees to enter upon the highways, roads, and/or streets under the jurisdiction of the municipality for the purpose of performing the above described improvement. NOW, i'I-H;REFORE, BE IT RESOLVED That the Board of of the of duly convened in legal session held on the day of , 197, does hereby approve of the above described improvement to be performed on the highways, roads, and/or streets of this municipality and does hereby agree with the State Department of Transportation that the authorities will, permit the State, its agents, and employees to enter upon the highways, roads, and /or streets of the municipality for the purposes of carrying out the above described Rail — Highway Crossing Program Project, and IT IS FTIRTHEP RE3OLVED: That the Board of Trustees of this municipality does hereby agree with the State Department of Transportation that the municipality shall retain jurisdiction over the highways, roads, and /or streets within the project area and hold harmless the State of New York for any damage to the property or persons of others due to the performance of any of the employees or agents of the municipality, and IT IS FURTHER RESOLVED: That upon completion of the above described Rail— Hieiway Crossing Program Project, the municipality will maintain the improvement and the highways, roads, and /or streets so improved in accordance with the New York State Highway Law and the Federal {ighway ;;;�fety Acts of 1973 and 1976 and Federal Standards and criteria in connection with such project. RESOLED: That for the Rail— Highway Crossing Program Project, the m. _dcipality agrees to schedule --inY hick -�c.ay resurfacing so that it will not obliterate newly painted markings, except as necessitated by emergency situations hereby resurfacing is essential to maintaining proper traffic operations, IT IS FURTHER RESOLVED: That the Clerk of this Board is hereby directed, within ten (10) days after the adoption of this Resolution, to transmit five (5) certified copies of the foregoing Resolution to the New York State Department of Transportation. STATE OF NEW YORK COLULEY OF CITY OF T OWitii OF VILLAGE OF This is to certify that I, the undersigned, Clerk of the of the � TTitle of Board) Municipality f have compared the foregoing copy of Resolution with the original now on file in this office and whic:� was passed by said Board on the day of 19 , a majority of all the members elected 4o the Board votini -1 favor ereof, and that the same is correct and true transcript of such original Resolution and of the hole thereof. IN WIiTZSS E`P."REOF, I have hereunto set my hand and the official seal of the this day of , 19 (Title of Board) SEAL Clerk, Title of Board (1_T0',AL, TO WALLACE E TIERNAN PE tji, LT DIVISION 25 MAiN STREET, BELLEVILLE, NEW JERSEY 07109 iH 2J1 15 8000/ NO 201 I5 J98S1 CABLE V,AL11HNAN NEMBh.;'1ELE'� 128413 PROPOSAL FOR ELECFRO RUST - PROOFING CATHODIC PROTECTION SERVICE November 14, _ l9_77 Cit tof Ithaca _ _Ithaca, New York 14850 (be rein after called the Purchaser) -- - - - - -- _ -- '.bdllace & Tiernan Division, PENNWALT Corporation (bereinafter called the Company) proposes to furnish maintenance and repair ervice for the Cathodic Protection Systems listed below subject to the following terms and conditions: N PAYMENT: The total payment per year due hereunder (as conditioned below) is payable within 30 days after the beginning of the period covered by this Proposal which is 1 -1 -78 to 12 -31 -78 and annually thereafter until terminated by either party in accordance with the provisions ot' Section E on the reverse her cof. All past due accounts are subject to a charge of I %`% per month ( 18'% per annum). B. Sh'STL:MS COVERED: This Proposal applies to the following Cathodic Protection Systems (bereinafter called the Equipment ): ANNUAL RATE System No. Location 6893 Ithaca 7393 Ithaca 7394 Ithaca Date System Structure Type Installed 1,000,000 Res. 1 -21 -52 618,000 Res. 9 -30 -52 750,000 Res. 9 -30 -53 TOTAL Plan A Plan B 519.00 346.00 382.00 Plan C 41 247.00 Purchaser please initial one column and delete the other columns on both copies to indicate which plan is selected and upon selection the in- -i applicable paragraphs in (C) below shall be considered deleted therefrom. Applicable taxes will be added to all annual rates HOICE OF SERVICE PLAN: SERVICE PLAN A - This is a Complete Service The Company agrees to: ( 1 ) Inspect the Equipment once during the period covered by this Proposal and once during each successive period: (_') Maintain the Equipment in operating condition by furnishing all labor and materials required to replace Or repair all parts thereof worn or damaged so as to impair the operation of the Equipment except those parts damaged through war, fire, Act of God, negligence, tampering or Other fault On the part Of the Purchaser or other Cause beyond the control of the Company; and (3) Where ice conditions are encountered (tanks that normally ice each winter), replace after each ice season those parts which have been damaged by ice so as to impair their operation. SERVICE PLAN B This is a Limited Service - The Company agrees to: ( I ) Inspect and adjust the Equipment once during the period covered by this Proposal and once during each successive period; (2) When making the annual inspection, furnish and replace anode stock as required, and 1?1 If any other replacements and repairs are required, furnish labor and material at the ('ctmpanN''s st,mda tl latC,' when authorized by Purchaser. SERVICE PLAN C For !ce -Fred .Structures - The Company agree, to: 1 I ) Inspect and adjust the Equipment once during the period covered by this Proposal and once dui ing each successive period: (2) Whcn making the annual inspection, evaluate system performance by means of potential measurements: and (3) If any replacements and repairs are required, furnish labor and material at the Compam's standard rate, when anthorized by Purchaser. THIS PROPOSAL IS SUBJECT TO THE TERMS AND CONDITIONS ON THE: REVERSE HEREOF WHICH ARE HEREBY MADE A PART OF THIS PROPOSAL I' op,f:al made by Jerry Cocuzza — Purchaser please sign in dut,hc;uc hero~ Sale. kehrrscntativc and retun FINK COPY TO kift�l_LACE & TIERNAN Division, Accepted - -$ -- J.?�f!'t_ I) 77 =k : =,d�NALT Corporation .ed at 3e!Ie,, e. NewJer�t,,y _ November 14¢ 1 r _77 1 6` \� 'P`urchdtier Im BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE December 149 1977 1110 New York State Electric & Gas Corp. A1710 1,324.60 TOTAL 1,324.60 APPROVED BY FINANCE COMMITTEE 33 BOARD OF PUBLIC WORKS PROCUOINCS CITY OF ITHACA , NEW YORK Regular Meeting 4: 20 P. M. December 28 , 1977 PRESENT : Mily6c Cooley Commiaeieeers (4 ) - Allan , Baldini , Schickel , Sine' Al;SEN : c);1-11Misioners (2) - Fwanicki , Whispell /)'! II . ; PRESENT : City Centroiter - Daley City Attorney - Shapiro Asst , Supt . of Public Works - Hannan Supt . of Public Works - Dingman City Engineer - Cox City Clerk - Rundle MINUTES : By Comm. Schickel : Seconded by Comm. Shaw RESOLVED , That the no of the December 14 , 1977 meeting be approved (01) as recorded by the City Clerk . 0 Carried Unanimously As P SMjiTARY LdP COMMITTEE : Aileadmeat 17atec Sc:Wei Rates - Spencer Road annexation area 43: By Comm. H: -- Sucond by Comm. Baldini cl: RESOLVEU , That the City Attorney be requested to prepare a resolution ataeidinn o water ens sewer rates in the Spencer Road annexation area so that. they \.. Y11 he the same as the inside rates . This resolution should be broad enough to accomplish any other legal steps that the Board should take should it determine to reduce the rates . Carried Unanimously Mayer Conley voted aye to the resolution also . Elimination of special sewer assessments Comm. Shit,, : Seconded by Comm, Schickel RESOLVnD , That the City Attorney be requested to prepare a resolution for consideretion by the Board at its next meeting which would eliminate special sewer assessments for residents of the Coddington Road area. This resolution should he broad enough to encompass all of the actions that: the Board should take in eliminating special assessments for water or sewer in the Coddington Road ahnex.ation area. Carried Unanimously Mayor Conley voted aye to the resolution also . Request .171- adjustment of water and sewer bi11 Comm. Shaw reported that Mrs . Dalia Pellfhas written the Board of Public Works requesting an adjustment in her hill for water and sewer services at 310- 312 Turner Place (File No. 51-6534 ) . The July-October water and sewer bill was unreasonably above the normal because of a water leak- in the basement . Mrs . Pell i states and her plumber concurs that the leaking water did not go into the sewer system. She , therefore , requests that her sewer bill be reduced from the 16 ,600 cubic feet down to the normal 3 , 000 cubic feet , a reduction of $59 . 50 . Resolution By COMM. Shaw : Seconded by Comm. Schickel RESOLVED , That the request of Dalia Pelli for a refund of File No . 51- 6534 in the amount of $59 . 50 on the July-October 1977 sewer bill at 310- 312 Turner Place be approved , and the Chamberlain directed to refund this sum to Pelli . Discussion followed on the floor. • A vote on the resolution resulted as follows : Carried Unanimously - 2- December 28 , 1977 34 Expungement of bill By Comm. Shaw: Seconded by Comm. Raldlni RESOLVED, That Water t; Sewer Division bill number 10577 to Messrs . (,ower aud Hubble , 506 Cliff Street , for replacing a curb stop be expunged . The curb stop was damaged by city forces , Carried Unanimously, HIGHWAYS , STREET L,IG11TING AND REFUSE COMMITTEE : Curb Assessments on Elmira Road By Comm. Shaw: Seconded by Comm. Allan WHEREAS , the Board of Public Works has caused curb to be constructed on Elmira Road for a total cost of $106 , 913. 20 , resulting in an assessable charge of $ 5 . 75 per linear foot , and WHEREAS, the Board of Public Works has caused a schedule of property owners to be prepared showing the front footage and the assessment of each , and after due notice and _:ci-vertisement a public hearing was held on. the 23rd of November , 1977 on said assessments ; NOW, THEREFORE , BE IT RESOLVED, That the Board of Public Works adopts and confirms said assessments for the construction of curbs on Elmira Road, and directs that the same be filed with. the Common Council for confirmation and for such other action the Council may wish to take relative to the payment thereof. Discussion followed on the floor: A vote on the resolution resulted as follows : • Carried Unanimously Request for sidewalks on Elmira Road Comm. Shaw reported that Alderman Slattery has referred to the Board a letter from an employee of Mac.Donald ' s on Elmira Road pointing out that the lack of sidewalks and public transportation make it difficult for employees of establishments in that area - and others to travel safer-' on foot . • Resolution__ By Comm. Shaw: Seconded by Comm. Sch:i ckel RESOLVED, Tb at the Highway Committee consider the request for sidewalks and that the Parking , Traffic and Transit Committee consider the request for the establishment of bus service in this area . Carried Unanimously Approval of estimate By Comm. Shaw: Seconded by Comm. Allan RESOLVED , That estimate no . 8 of Parlor City Construction Company for the Elmira Road improvement be approved in the amount of ;93 , 833 . ,10 . Carried Unanimously PiJBLIC BUILDINGS , PUBLIC GROUNDS ANI) PAPKS r:OPU [TTE1.' : Amendment to Rules and Regula-tions of the_pJard of Public Works By Comm. Schickel : Seconded by Comm. Allan RESOLVED , That the City Attorney be requested to prepare for the Board' s consideration at the January 11 meeting , an amendment to Section 241 . 9 of the Rub's and Regulations of th- Board of Public Eorks which would prohibit snowmobiles and other unauthorized motor vehicles on city p cpercy . Discussion followed on the floor. \ / A vote on the resolution resulted as follows : Carried Unanimously _I Bill - T . C. Miller By Comm. Sch.i ckel : Seconded by Comm. Allan RESOLVED, That a b.il.l. of T . C. Miller for professional services in connection with the site improvements at. the Hangar Theater he approved in the amount of $ 2 , 200 . • Carried Unanimously IT llyqj, CUEENS AND -SI three dnys of W week excavation which was s - 3-- r 35" ORM HRAINAKk COMMITTK. that the dupNrt-munt was prccedinp Christmas and o long punQHg in that a able to got into Fail Creek was able to complete the Yea, with oxectIcnt resuits. VININCE, ACCOUNTS AND CAPITAL 1MIT0V1;MKTS COMMITTEE: Kud i, W-05mm. Allan: Secondcd by Comm. halo W- RESOLVED, That hills audited and approvod by the Finance Committee as listed on Abstract No. 24 of the Gouerni Fund accounts of the Department of Public Woyks, and on Abstract No. 23 of Lhe Water and Sewer Division he approved for pay Pant . IT 1S FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously aQ0 Resn1ution < NF Comma- W I I a n Seconded by Comm. Bas dini, 00"RESOMD, That this letter be referred to the Parking, Traffic and Transit Committee to be considered along with the petitions which were referred at the meeting of December 14, 1977. Carried Unanimously C'RKaqV,fyr,pjQ1ipgJn Parkins Q9" D the Green Street Garage the that the Board of Public Works on June 8, 1977 detcriinwi not to charge for parking in Parking Lot D, tha Gre , Street Garages , and the Seneca Street Garage an Thursday and Friday exenings and all day Satur ivy. This determination was uo have been through Labor Day. On the 24th of August the Buard, acting at the request of the downtown merchants, continued the action through December 31, 1977. There has been no request from the merchants for continuation. Resolution Y-y - Co a i2 tan: Seconded IT IS THEREFORE RESOLVED, parking in Parking Lot D, Garage be returned to ten by Comm. BMW- That effective January 1, 3678, charges for the Green Street Garage and the Seneca Street cents per hour. Discussion followed on the floor. Commissioners Allan and Baldini wAhilrew their resolution and presented the following resolution: By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That the Board continue free parking in Parking Lot D, the Green Street Garage and the Seneca Street Garage on Thursday and Friday evenings and all day Saturday through July 4, 1978, Carried Unanimousi), A DJ 0 1 i R NT �111 NT: On a- met oii the meeting adjourned at 4:47 p.m. ayo Y( PARKINC, TRAFFIC ANn TRANSIT COMMfTTEE: irtn--- letter with respect to ono-way trot fie on North Aurora Street has been sent to the Board. aQ0 Resn1ution < NF Comma- W I I a n Seconded by Comm. Bas dini, 00"RESOMD, That this letter be referred to the Parking, Traffic and Transit Committee to be considered along with the petitions which were referred at the meeting of December 14, 1977. Carried Unanimously C'RKaqV,fyr,pjQ1ipgJn Parkins Q9" D the Green Street Garage the that the Board of Public Works on June 8, 1977 detcriinwi not to charge for parking in Parking Lot D, tha Gre , Street Garages , and the Seneca Street Garage an Thursday and Friday exenings and all day Satur ivy. This determination was uo have been through Labor Day. On the 24th of August the Buard, acting at the request of the downtown merchants, continued the action through December 31, 1977. There has been no request from the merchants for continuation. Resolution Y-y - Co a i2 tan: Seconded IT IS THEREFORE RESOLVED, parking in Parking Lot D, Garage be returned to ten by Comm. BMW- That effective January 1, 3678, charges for the Green Street Garage and the Seneca Street cents per hour. Discussion followed on the floor. Commissioners Allan and Baldini wAhilrew their resolution and presented the following resolution: By Comm. Allan: Seconded by Comm. Baldini RESOLVED, That the Board continue free parking in Parking Lot D, the Green Street Garage and the Seneca Street Garage on Thursday and Friday evenings and all day Saturday through July 4, 1978, Carried Unanimousi), A DJ 0 1 i R NT �111 NT: On a- met oii the meeting adjourned at 4:47 p.m. ayo Y( BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE December 28, 1977 10649 Fay Allen G2122 10650 Ithaca Properties G2122 10651 Mary Lou Schookhoff F2144 10652 Francis Giordano F2144 10653 Mary Boynton, Donner F2144 10654 Baptized Church of Jesus Christ F2144 10655 William A. Dillon, Jr. F2144 10656 Sophie Moon F2144 10657 Village of Dryden F2378 10658 Village of Dryden F2378 10659 Village of Dryden F2665 10659 Village of Dryden G2665 10660 Village Lf Dryden F2378 10661 Town of Newfield F2378 10662 James Iacovelli F2144 10663 Mary Burgess F2144 10664 Maiga Zeipe F2144 10665 City of Ithaca F2144 10666 Dryden Sewer Dist. # 2 GA 37y 10667 City of Ithaca F2144 10668 Donohue - Halverson G2122 10669 Glenn Smith G2122 10670 Hull Htg. & Pig. G2122 10671 City of Ithaca F2655 10672 City of Ithaca F2655 10673 City of Ithaca F2655 10674 City of Ithaca F2655 10675 City of Ithaca" F2655 10676 City of Ithaca F2655 TOTAL WATER $ 3.Y11• Y3 Sewer $ .82,392 .71/x/9 9,IA24:L APPROVED BY FINANCE COMMITTEE 1111 Town of Ithaca A2350 1112 New York State Elec. & Gas A2560 TOTAL 35.37 14.55 15.00 17.40 17.40 21.27 26.95 30.00 4.79 8.67 396.00 396.00 57.15 14.75 36.39 30.89 162.15 166.51 5,232.27 1,651.89 13.00 11.00 9.00 1,137.91 131.53 29.89 19.04 14.35 21.50 9,122:62 16,366.90 11.00 16,377.90