HomeMy WebLinkAboutMN-CC-1993-12-29 December 29, 1993
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COMMON COUNCIL PROCEEDINGS
CITY OF ITHACA, NEW YORK
Special Meeting 7:00 P.M. December 29, 1993
PRESENT:
Mayor Nichols
Alderpersons (9) - Booth, Golder, Johnson, Efroymson, Berg,
Romanowski, Blanchard, Daley, Hoffman
Council-Elect (5) - Hanna, Gray, Thorpe, Sams, Shenk
EXCUSED:
Alderperson Schroeder
OTHERS PRESENT:
City Attorney - Guttman
Deputy City Clerk - Conley-Holcomb
City Controller - Cafferillo
Fire Chief - Wilbur
Superintendent of Public Works - Gray
Police Chief - McEwen
PLEDGE OF ALLEGIANCE:
Mayor Nichols led all present in the Pledge of Allegiance to the
American flag.
SPECIAL ORDER OF BUSINESS:
Emergency Preparedness Plan
By Alderperson Berg: Seconded by Alderperson Efroymson
WHEREAS, during 1993, the State Legislature has made available
certain funds to municipalities for the repair and reconstruction
of municipal facilities and infrastructure damaged from the series
of natural disasters which impacted different areas of the State
since December 1, 1992 through the State Emergency Assistance
Program ; and
WHEREAS, a condition of eligibility for such assistance is the
adoption of a local emergency preparedness plan before December
31, 1993; and
WHEREAS, the City of Ithaca, having suffered damage to certain
municipal infrastructure as a result of weather-related disasters
during 1993, wishes to qualify for such assistance; and
WHEREAS, the City recognizes the likelihood that disasters may
occur in the future requiring the coordination of various City and
other municipal and private agencies and organizations; and
WHEREAS, the City wishes to establish an overall plan for any
emergency or disaster which would assist in the coordination of
any the plans and procedures which individual City Departments
have already created and/or implemented; and
WHEREAS, the City recognizes that emergency preparedness may allow
the City to react to emergency situations in a manner which may
save lives and property; now, therefore, be it
RESOLVED, That the CITY OF ITHACA HEREBY ADOPTS THE FOLLOWING
EMERGENCY PREPAREDNESS PLAN:
EMERGENCY PREPAREDNESS PLAN
City of Ithaca, New York
December 29, 1993
PURPOSE
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The purpose of this plan is to designate the responsible
public officers, formulate the basic procedures, and provide
guidance for coordinated action in rendering assistance to the
citizens within the City of Ithaca in the event of a disaster or
emergency which exceeds the dimensions of any individual City
Department's current mandate for response. This plan is not
intended to replace any current plan, but rather to serve as a
supplement to any such current plan. It is recognized that this
plan may require adjustments and amendments, and that the
responsible public officials, location of emergency operations and
similar decisions will vary depending on the nature of the
emergency.
BASIS
Disaster planning is based on the New York State Defense
Emergency Act, the regulations and orders of the State Defense
Council and the State Civil Defense Commission; the Emergency Plan
for the Natural Disaster of the State of New York; and the
National Plan for Natural Disaster Mobilization.
The City of Ithaca recognizes that planning and preparatory
actions are required before an emergency. Emergency preparedness
allows the City of Ithaca to prepare and react to emergency
situations to save life and property if the City is threatened or
hit by disaster and major emergency.
The Common Council shall have the primary responsibility to
see that everything possible is done to prepare for any disaster
and to provide for the safety and security of the community during
a disaster.
MOBILIZATION
Designation of Emergency Operations Center (EOC)
The Emergency Operations Center for the City will be in City
Hall during normal business hours and in the Central Fire Station
during non-business hours, unless the Mayor declares otherwise.
Once the Mayor or next city officer in line has declared that an
emergency exists, the Emergency Operations Center will be staffed
on a 24-hour basis until the declared emergency subsides. The
Emergency Operations Center will forward all warnings, directives,
information, etc. to various local departments as appropriate.
This will be done through the use of department representatives,
telephones (located in the Emergency Operations Center), radios in
the Police, Fire, Highway and Civil Defense Departments and in the
offices of cooperating agencies. Each member assigned to the
Emergency Operations Center will be familiar with this plan,
particularly with the section pertaining to each responsible
person's service duties.
Essential Emergency Operations Records
The Mayor with the assistance of the Fire Chief, Police Chief
and/or Superintendent of Public Works, functioning either at the
Emergency Operations Center or an appropriate designated
alternative site, depending on the nature of the emergency, are
responsible for the maintenance and availability of records,
documents, plans and other materials required to discharge their
and others' functions during an emergency.
Sequence of Action
Once an emergency has been declared, designated personnel
will assemble as soon as possible at the Emergency Operations
Center. In order to cope with the effects of an emergency,
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appropriate steps will be taken at the Emergency Operations Center
to mobilize fully the available personnel, resources, facilities,
supplies and materials in the City of Ithaca according to the
guidelines set forth in this plan, or such other plans or
procedures as may already exist within individual responsibilities
for the particular type of emergency requiring response and
management.
1. The Mayor or the designated emergency coordinator is
responsible for notification and declaration of an emergency
or disaster.
2. Each department head in the City of Ithaca is responsible for
assuring maximum effectiveness and utilization of all
personnel and equipment of the department to accomplish
the City's responsibilities. Each department head will
retain control of the assigned department and implement
orders received from the Emergency Operations Center.
3. The City of Ithaca will seek the cooperation and aid of any or
all surrounding communities in the event of an emergency or
disaster affecting surrounding areas or of such magnitude
that mutual aid is necessary. Arrangements for mutual aid
should be made prior to any emergency or disaster.
4. The City of Ithaca should contact the County Civil Defense
Office regarding any major emergency or disaster situation.
Civil defense assistance should be requested when local or
mutual aid resources are exhausted. All requests for county
civil defense assistance of any nature by any department will
be approved by the Mayor and will be made to the county
director of Civil Defense by direct phone contact or by Civil
Defense radio network.
5. Military assistance requests will be made by the Mayor of the
City of Ithaca to the County Administrator and the Chair of
the County Board who will forward the request to the Tompkins
County Civil Defense Office which will forward it to the
State Natural Disaster Commission.
6. The American Red Cross is recognized as the agency responsible
for mass care to persons immediately following a disaster.
Local Red Cross chapters can extend natural disaster relief
assistance to individuals and families and the Red Cross can
assume administrative and financial responsibility in
providing such assistance. American National Red Cross has
been assigned this responsibility by the Congress of the
United States. The Red Cross chapter responsible for the
City of Ithaca is the Tompkins County Chapter of the American
Red Cross, located at 201 West Clinton Street, in the City of
Ithaca, N.Y., phone number 273-1900; homeless hotline; 273-
9177.
RESPONSIBILITIES AND FUNCTIONS
1. The Mayor of the city of Ithaca is responsible for the conduct
of disaster operations within the city of Ithaca
The Mayor shall use any and all facilities, equipment, supplies,
personnel and other resources of the city
in such a manner as may be necessary or appropriate to cope
with the disaster.
The Mayor shall direct the activities of all agencies within the
city against the effects of emergency in conformance with the
approved plans for the rescue and relief of the people, the
recovery and the rehabilitation of the community. The Mayor
will utilize services of the Emergency Operations Center and
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its staff for implementation of necessary measures to achieve
emergency operations.
2. The Common Council, as the elected body of the people, shall
take all appropriate steps to prepare for any disaster or
emergency and shall generally be responsible for the
implementation of this and other emergency preparedness
plans.
3. The City Clerk is responsible for the maintenance and
availability for essential records, documents and other
similar materials, required during the emergency.
4. An Emergency Coordinator shall be appointed by the Mayor,
with skills appropriate to direct the implementation of the
comprehensive plan for the Emergency Operations Center, under
the direction of the Mayor. Also, under the direction of the
Mayor, the Emergency Coordinator coordinates the emergency
operations of the Emergency Operations Center, prepares
estimates of the situation, advises the Mayor of operational
priorities and recommends requests for assistance from the
Tompkins County Civil Defense or other appropriate agencies.
5. The Fire Chief and fire fighters will be responsible for the
direction of all action to contain and extinguish fires
resulting from emergencies and the removal of trapped and
injured persons from damaged buildings and flooded areas.
The local Fire Chief may call upon the County Fire
Coordinator or the County Civil Defense, under mutual aid,
for advice and/or assistance concerning fire related
emergencies, relief operations, and coordination of emergency
shelter and feeding operations.
6. The Chief of Police shall designate a traffic control officer
to be part of the Emergency Operation Center for the purpose
of controlling traffic and population movements. The local
police will direct all action to maintain order, prevent
looting, and help alleviate panic; direct injured to medical
installations, and assist handicapped persons by obtaining
transportation and directing them to the nearest Emergency
Operations Center. The Chief of Police may call upon the
Tompkins County Sheriff's Department and/or the New York
State Police for advice and/or assistance.
7. The Superintendent of Public Works is responsible for the
maintenance of streets and bridges and all official trucks,
cars and equipment. The Superintendent will direct action to
check, restore and maintain essential public facilities and
services, such as water and sewer systems, streets, bridges,
public buildings, and other vital community services, calling
upon all public works and engineering services of Tompkins
County for such assistance. The Superintendent of Public
Works will work in conjunction with the local electric and
gas utility companies, the local telephone company, and with
any other local utility in the restoration of the various
essential services.
8. The Building Commissioner of the city will be responsible for
safety inspection of damaged homes and businesses before
evacuees are allowed to reoccupy such buildings.
9. A public information officer will be appointed by the Mayor
of the city to direct the local dissemination of emergency
information, the issuance of news reports to the public and
notifies the County Civil Defense office on the status and
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development of emergency measures, using all media of public
communication.
10. If necessary, a communications officer will be appointed by
the Mayor to supervise, direct, arrange and restore
communications for all emergency purposes using available
communication means and methods. Maximum use of all
available forms of communications will be planned by all
departments to aid the communications staff in carrying out
their duties.
11. If needed, a medical officer or staff will be appointed by
the Mayor to direct all action necessary for rendering health
and medical services to the community. The medical officer
or staff should alert hospitals and ambulances in the area
regarding anticipated medical needs.
12. If necessary, a supply officer will be appointed by the
Mayor to carry out measures necessary to the emergency
handling of all local resources.
13. If necessary, a staffing officer will be appointed by the
Mayor to coordinate and/or direct the assignment of personnel
to the various emergency services as requested.
14. If necessary, a transportation officer will be appointed by
the Mayor to carry out measures necessary to the utilization
of all transportation modes for support and rescue
operations.
15. Additional responsibilities and functions: All department
heads and/or those responsible for carrying out parts of the
emergency operations for the city of Ithaca shall perform
their responsibilities and functions as directed by the Mayor
or the Emergency Coordinator.
UPDATING AND SUPPLEMENTATION
It is expected that this plan will be updated and
supplemented as necessary to prepare for any disaster or major
emergency.
Carried (9-0)
EXECUTIVE SESSION:
By Alderperson Berg: Seconded by Alderperson Hoffman
RESOLVED, That Common Council move into Executive Session to
discuss Compensation and Fringe Benefits for Managerial Employees.
Carried (9-0)
REGULAR SESSION
Common Council reconvened into Regular session at 8:00 p.m. and
offered the following resolution:
1994 Contractual Coverage for Individuals Not Covered by a Union
By Alderperson Booth: Seconded by Alderperson Daley
RESOLVED, That the 1993 salaries for Managerial Personnel not
covered by a bargaining unit shall be increased by three percent
(3%) for 1994, and be it further
RESOLVED, That the fringe benefits, with respect to vacations,
granted to managerial personnel not covered by a bargaining unit
shall be as follows:
Vacation:
On January 1, 1994, vacation benefits shall be posted in
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accordance with the vacation time practice set forth in the
1993 Executive Association contract. Thereafter, vacation
benefits shall be posted in accordance with the following
schedule on a monthly basis, starting on January 1, 1994.
Length of Service 40 hours/week 35 hours/week
up to 2 years 7 hr/month 6 hr/month
2 - 7 years 10 hr/month 9 hr/month
7 - 20 years 13.5 hr/month 12 hr/month
20 or more years 17 hr/month 14.5 hr/month
Vacation time will be posted on the first day of each month,
beginning with the first day of the month following the month
of hire.
Vacation may be accumulated up to a maximum of forty (40) days;
provided, however, that no more than thirty (30) days of
unused vacation time shall be paid on separation from
service. Unused vacation in excess of this amount may be
applied toward the purchase of health and dental insurance
upon retirement.
An employee may elect to cash in up to ten (10) days of unused
vacation in December of any calendar year.
Ayes (8) - Efroymson, Hoffman, Daley, Berg, Booth,
Romanowski,
Blanchard, Johnson
Nay (1) - Golder
Carried (8-1)
ADJOURNMENT:
On a motion the meeting adjourned at 8:05 p.m.
Julie Conley Holcomb Benjamin Nichols
Deputy City Clerk Mayor