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HomeMy WebLinkAboutMN-CC-1986-06-12401 COMMON COUNCIL PROCEEDINGS CITY OF ITHACA, NEW YORK Special Meeting 7:30 P.M. June 12, 1986 PRESENT: Mayor Gutenberger Alderpersons (9) - Booth, Cummings, Dennis, Haine, Hoffman, Killeen, Lytel, Peterson, Romanowski ABSENT: Al erperson (1) - Schlather OTHERS PRESENT: City A:.torney - Bennett City Controller - Spano City Clerk - Paolangeli Police Chief - Herson Fire Chief - Olmstead Purchasing Agent - Clynes Building Commissioner - Hoard (.O Dir., Planning $ Development - Van Cort Police Captain - Devlin In the absence of Mayor Gutenberger, Acting Mayor Killeen chaired iE the meeting until Mayor Gutenberger arrived. i_!..t PLEDGE OF ALLEGIANCE: Acting Mayor Killeen led all present in the Pledge of Allegiance to the American flag. SPECIAL ORDER OF BUSINESS: Police Department - VOCOM Contract Acting Mayor Killeen asked John Ray, Marketing Director for VOCOM, to provide background information on the VOCONI relationship with the City Police Department, which he did together with providing a (,woe packet of information to the Council members. Going back to the point when VOCOM first entered into a service agree- ment with the City of Ithaca for time sharing services for the Building Department, Mr. Ray said the fees charged were based on fees being charged to other clients at the time. There were two options: 1) charge the client for access and use of computer by the amount of wall clock time that is actually consumed; and 2) dedicated port - allowing the user to have constant access to the computer 24 hours a day, 7 days a week, but instead of being billed by wall clock time they were billed by the amount of resources actually consumed. When first entering into agreement with the Building Department the wall clock time charges rate was $3.79. The option the Building De- partment initially used was for a constant connection. They were billed a minimum rate per month and then if they exceeded wall clock time usage of that rate they paid the addition. At some point prior to the Computer Advisory Committee recommending that the Police Depart- ment and others within the city use the services the rate was re- evaluated and it was determined it wasn't as equitable as it could be for those that needed constant access. The minimum was reduced to $71.50 per month and for every CPU second of time used they were billed 7.7¢. The second rate was offered to the clients who were using constant access and this reduced the monthly and annual costs. These (600." rates are below market value for time- sharing access. Mfr. Ray expiairned how OCONI had met with the Police Department in February of'198S and after identifying their needs VOCOM was able to develop a soft -ware system. The estimated cost to develop a custom system for the Police Department at that time was $3,000. By September 198S the majority of new ideas had been implemented and the system had grown far beyond the original specifications. However, no additional charges for the added specifications were passed on to the Police Department. Mr. Ray then explained how the monthly costs billed to the Police Department were arrived at and the different options the City has in dealing with the monthly billing problem. 4Q? -2- June 12, 1986 Mr. Ray answered questions of the alderpersons. Mayor Gutenberger arrived at 8:55 p.m. and chaired the remainder of the meeting. Alderperson Haine left the meeting at 9 :00 p.m. Alderperson Lytel made several suggestions based on his observations at Police Headquarters: witness subject file can be separated from the narrative part of the report; some elements of the system do not need to be implemented right now- -local warrants, missing persons, phone directory, stolen automobiles. It would be beneficial if some one other than the officers could fill in the location codes. If the previous day's reports were printed out the first thing in the morning and photocopied, a set of the daily report could be furnished to the detectives, to the Chief and to the file. Chief Herson gave his input into the situation. Alderperson Booth asked Chief Herson if he is happy with the system. Chief Herson responded that the system is definitely workable but he did not think it is economically feasible on a time - sharing basis. Captain Devlin commented that you get what you pay for and that is as it is at present; he recommended in -house computer. Alderperson Booth asked if this is the very top of the line we could possibly hope for. Captain Devlin responded that it is not. Recycling Study Contract Alderperson Dennis moved that the Recycling Feasibility Study be lifted from the table. Resolution By Alderperson Dennis: Seconded by Alderpe rson Romanowski RESOLVED, That the Recycling Feasibility Study not be funded. Discussion followed on the floor. Planning Director Van Cort reported that the issue is not dead at the county level although there doesn't seem to be a great deal of en- thusiasm from them. The Town's rejection was based mainly on conversa- tion with county officials. Alderperson Booth proposed a substitute resolution that was not dis- cussed as it was not on the agenda and had not gone through committee. Further discussion followed. A vote on the resolution resulted as follows: Ayes (4) - Romanowski, Dennis, Killeen, Peterson Nays (4) - Cummings, Lytel, Hoffman, Booth Absent (2) - Haine, Schlather Referral Resolution By Alderperson Booth: Seconded by RESOLVED, That Recycling Contracts resolution offered by Alderperson & Administration Committee and the Motion Defeated Alderperson Dennis (Agenda Item IIB, substitute Booth) be referred to the Budget Board of Public Works. Carried Unanimously ITEM NOT ON AGENDA: PERC Proposal for Route 96 By Al erperson Dcnn:Ls: Seconded by Alderperson Killeen RESOLVED, That the communication from PERC proposing a Route 96 impact study be referred to the Planning $ Development Committee. Carried Unanimously -3- June 12, 19403 Executuve Session Alderperson Booth requested that there be a call for an Executive Session at the end of the July 2, 1986 Regular Common Council meeting to discuss the matter of reimbursement of defense costs incurred in criminal actions by or on behalf of City employees. ADJOURNMENT: Ui: a motion the meeting was adjourned at 10:00 p.m. ` Callista F. Paolangeli, ty ller o n C. Guten erger, Mayo Lm- PROCEEDINGS COMMON COUNCIL /BOARD OF PUBLIC WORKS CITY OF ITHACA, NEW YORK Special Joint Meeting 4:30 P.M. June 20, 1986 PRESENT: Mayor Gutenberger Alderpersons (9) - Booth, Cummings, Dennis, Haine, Hoffman, Killeen, Lytel, Peterson, Romanowski BPW Commissioners (4) - Albanese, Nichols, Reeves, Slattery ABSENT: Al erperson (1) - Schlather (excused) Commissioners (2) - Gerkin, Stone OTHERS PRESENT: City Attorney - Nash City Controller - Spano Deputy Controller - Cafferillo City Clerk - Paolangeli Supt. of Public Works - Dougherty Purchasing Agent - Clynes Building Commissioner - Hoard Dir., PLanning & Development - Van Cort City Engineer - Novelli Fire Chief - Olmstead Mayor Gutenberger opened the meeting with an explanation of the reason for the Special meeting. Resolution By Alderperson Dennis: Seconded by Alderperson Haine WHEREAS, this Common Council, as part of the 1985 Adopted Budget, authorized $2,500,000 for College Avenue Improvements, consisting of the following: Construction of a Parking Structure $131750.%000 Construction of Street Improvements 600,000 Land Acquistion 1501000 Total $2,500,000 and WHEREAS, this Common Council, on February 6, 1985, approved financing for this project, as follows: From: Bond Anticipation Note $22375,000 Capital Reserve 914- Parking Areas 50,000 General Fund Appropriations 753000 Total $2,5001000 and WHEREAS, bids for construction of the Parking Structure and Phase 1 of the Street Improvements were received during June, ].986, and WHEREAS, it has been determined that an additional authorization of $450,000 will be required to complete said project; now, therefore, be it RESOLVED, That this Common Council authorizes the additional S4S0,000 to be financed as folloti.s: From: Bond Anticipation Note $ 427 S00 Capital Reserve #14 - Parking Areas 22,500 , Total $ 450,000 and be it further 405 -2- June 20, 1986 RESOLVED, That the City Controller is hereby authorized and directed to request Bond Counsel to prepare a Bond Anticipation Note in the amount of $427,500. Alderperson Romanowski requested that the following comments be included in the minutes: "I think 4:00 or 4:30 in the afternoon on a Friday is a little tough for the public to get here. I wish we could have our meetings, not at 10:00 in the morning or 4:00 or 4:30 in the afternoon, but after supper when some of the public can be here to ask or answer questions." Discussion of the project followed on the floor. Questions were asked. concerning design, lighting, widening of Dryden Road, parking spaces and special assessment, and were responded to by City Engineer Novelli, Planning Director Van Cort, David Taube and Peter Trowbridge. Also discussed were the possibility of scaling down the project and the process of the bid opening and bonding. A vote on the resolution resulted as follows: Ayes (6) •- Cummings, Dennis, Haine, Killeen, Lytel, Peterson Nays (3) - Romanowski, Hoffman, Booth Absent (1) - Schla.ther Carried The Board of Public Works portion of the meeting was called . into session at 5:35 p.m. Parking Facility == By Comm. Nic ols: Seconded by Comm. Albanese WHEREAS, the City of Ithaca has planned for an designed a 216 -space public parking facility for Collegetown, and WHEREAS, the City of Ithaca has solicited bids for said project in accordance with the provisions of the General Municipal Law, and WHEREAS, the low bids that were received have been reviewed by the City's Purchasing Agent and recommended for approval; now, therefore, be it RESOLVED, That the following low bids for construction of the Dryden Road Parking Facility be awarded by this Board of Public Works. General Construction McGuire and Bennett $1,757,497 Ithaca, New York Plumbing Edward Joy Company $ 48,800 Syracuse, New York Electrical Maher Electric $ 66,400 Geneva, New York Comm. Nichols commented that he wished to make it clear that he was moving exactly what the resolution says and that in doing so, the Board is not making any statement about the wisdom of the design or any of the other subjects that were discussed at the Council meeting. They feel that since Council has approved the necessary funding that, as the motion says, these are the low bidders and they are certainly reputable. A vote on the resolution resulted as follows: -3- 41) June 20,_ 1986 Ayes (4) - Albanese, Nichols, Slattery, Reeves Absent (2) - Stone, Gerkin Carried Collegetown Street Improvements By Comm. Albanese: Seconded y Comm. Slattery WHEREAS, the City of Ithaca has planned for and designed street improvements for Collegetown to be constructed in two phases, and WHEREAS, the City of Ithaca has solicited bids for said project in accordance with the provisions of the General Municipal Law, and WHEREAS, the low bid for the first phase that was received has been reviewed by the City's Purchasing Agent and recommended for approval; now therefore, be it RESOLVED, That the low bid by McGuire and Bennett, Inc. for ( +� construction of the first phase of the Collegetown Street Improvements, be awarded by the Board of Public Works for their base bid of $349,940, and for the unit prices as shown i ►? on the bid sheet. ip Comm. Nichols commented that there are a lot of street improvements needed in the city in addition to these, and he hopes we will be able to consider them in the near future. Comm. Reeves urged the council to look into other street improvements in the city. A vote on the resolution resulted as follows: Ayes (4) - Albanese, Nichols, Slattery," Reeves Absent (2) - Stone, Gerkin Carried ADJOURNMENT: On motions from the Council and Board, the meeting adjourned at 5:40 P.M. (L 'f'e � — � 4 Y, 5 1-, e - �-' Callista F. Paolangeli City Clerk