HomeMy WebLinkAboutMN-CC-1986-06-12401
COMMON COUNCIL PROCEEDINGS
CITY OF ITHACA, NEW YORK
Special Meeting 7:30 P.M. June 12, 1986
PRESENT:
Mayor Gutenberger
Alderpersons (9) - Booth, Cummings, Dennis, Haine, Hoffman, Killeen,
Lytel, Peterson, Romanowski
ABSENT:
Al erperson (1) - Schlather
OTHERS PRESENT:
City A:.torney - Bennett
City Controller - Spano
City Clerk - Paolangeli
Police Chief - Herson
Fire Chief - Olmstead
Purchasing Agent - Clynes
Building Commissioner - Hoard
(.O Dir., Planning $ Development - Van Cort
Police Captain - Devlin
In the absence of Mayor Gutenberger, Acting Mayor Killeen chaired
iE the meeting until Mayor Gutenberger arrived.
i_!..t PLEDGE OF ALLEGIANCE:
Acting Mayor Killeen led all present in the Pledge of Allegiance
to the American flag.
SPECIAL ORDER OF BUSINESS:
Police Department - VOCOM Contract
Acting Mayor Killeen asked John Ray, Marketing Director for VOCOM,
to provide background information on the VOCONI relationship with
the City Police Department, which he did together with providing a
(,woe packet of information to the Council members.
Going back to the point when VOCOM first entered into a service agree-
ment with the City of Ithaca for time sharing services for the Building
Department, Mr. Ray said the fees charged were based on fees being
charged to other clients at the time. There were two options:
1) charge the client for access and use of computer by the amount of
wall clock time that is actually consumed; and 2) dedicated port -
allowing the user to have constant access to the computer 24 hours a
day, 7 days a week, but instead of being billed by wall clock time
they were billed by the amount of resources actually consumed.
When first entering into agreement with the Building Department the
wall clock time charges rate was $3.79. The option the Building De-
partment initially used was for a constant connection. They were
billed a minimum rate per month and then if they exceeded wall clock
time usage of that rate they paid the addition. At some point prior
to the Computer Advisory Committee recommending that the Police Depart-
ment and others within the city use the services the rate was re-
evaluated and it was determined it wasn't as equitable as it could be
for those that needed constant access. The minimum was reduced to
$71.50 per month and for every CPU second of time used they were billed
7.7¢. The second rate was offered to the clients who were using
constant access and this reduced the monthly and annual costs. These
(600." rates are below market value for time- sharing access.
Mfr. Ray expiairned how OCONI had met with the Police Department in
February of'198S and after identifying their needs VOCOM was able to
develop a soft -ware system. The estimated cost to develop a custom
system for the Police Department at that time was $3,000. By
September 198S the majority of new ideas had been implemented and the
system had grown far beyond the original specifications. However, no
additional charges for the added specifications were passed on to the
Police Department.
Mr. Ray then explained how the monthly costs billed to the Police
Department were arrived at and the different options the City has in
dealing with the monthly billing problem.
4Q? -2- June 12, 1986
Mr. Ray answered questions of the alderpersons.
Mayor Gutenberger arrived at 8:55 p.m. and chaired the remainder of
the meeting.
Alderperson Haine left the meeting at 9 :00 p.m.
Alderperson Lytel made several suggestions based on his observations
at Police Headquarters: witness subject file can be separated from
the narrative part of the report; some elements of the system do not
need to be implemented right now- -local warrants, missing persons,
phone directory, stolen automobiles. It would be beneficial if some
one other than the officers could fill in the location codes. If the
previous day's reports were printed out the first thing in the morning
and photocopied, a set of the daily report could be furnished to the
detectives, to the Chief and to the file.
Chief Herson gave his input into the situation.
Alderperson Booth asked Chief Herson if he is happy with the system.
Chief Herson responded that the system is definitely workable but he
did not think it is economically feasible on a time - sharing basis.
Captain Devlin commented that you get what you pay for and that is as
it is at present; he recommended in -house computer. Alderperson
Booth asked if this is the very top of the line we could possibly hope
for. Captain Devlin responded that it is not.
Recycling Study Contract
Alderperson Dennis moved that the Recycling Feasibility Study be
lifted from the table.
Resolution
By Alderperson Dennis: Seconded by Alderpe rson Romanowski
RESOLVED, That the Recycling Feasibility Study not be funded.
Discussion followed on the floor.
Planning Director Van Cort reported that the issue is not dead at the
county level although there doesn't seem to be a great deal of en-
thusiasm from them. The Town's rejection was based mainly on conversa-
tion with county officials.
Alderperson Booth proposed a substitute resolution that was not dis-
cussed as it was not on the agenda and had not gone through committee.
Further discussion followed.
A vote on the resolution resulted as follows:
Ayes (4) - Romanowski, Dennis, Killeen, Peterson
Nays (4) - Cummings, Lytel, Hoffman, Booth
Absent (2) - Haine, Schlather
Referral Resolution
By Alderperson Booth: Seconded by
RESOLVED, That Recycling Contracts
resolution offered by Alderperson
& Administration Committee and the
Motion Defeated
Alderperson Dennis
(Agenda Item IIB, substitute
Booth) be referred to the Budget
Board of Public Works.
Carried Unanimously
ITEM NOT ON AGENDA:
PERC Proposal for Route 96
By Al erperson Dcnn:Ls: Seconded by Alderperson Killeen
RESOLVED, That the communication from PERC proposing a Route 96
impact study be referred to the Planning $ Development Committee.
Carried Unanimously
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June 12, 19403
Executuve Session
Alderperson Booth requested that there be a call for an Executive
Session at the end of the July 2, 1986 Regular Common Council meeting
to discuss the matter of reimbursement of defense costs incurred in
criminal actions by or on behalf of City employees.
ADJOURNMENT:
Ui: a motion the meeting was adjourned at 10:00 p.m.
` Callista F. Paolangeli, ty ller o n C. Guten erger, Mayo
Lm-
PROCEEDINGS
COMMON COUNCIL /BOARD OF PUBLIC WORKS
CITY OF ITHACA, NEW YORK
Special Joint Meeting 4:30 P.M. June 20, 1986
PRESENT:
Mayor Gutenberger
Alderpersons (9) - Booth, Cummings, Dennis, Haine, Hoffman,
Killeen, Lytel, Peterson, Romanowski
BPW Commissioners (4) - Albanese, Nichols, Reeves, Slattery
ABSENT:
Al erperson (1) - Schlather (excused)
Commissioners (2) - Gerkin, Stone
OTHERS PRESENT:
City Attorney - Nash
City Controller - Spano
Deputy Controller - Cafferillo
City Clerk - Paolangeli
Supt. of Public Works - Dougherty
Purchasing Agent - Clynes
Building Commissioner - Hoard
Dir., PLanning & Development - Van Cort
City Engineer - Novelli
Fire Chief - Olmstead
Mayor Gutenberger opened the meeting with an explanation
of the reason for the Special meeting.
Resolution
By Alderperson Dennis: Seconded by Alderperson Haine
WHEREAS, this Common Council, as part of the 1985 Adopted
Budget, authorized $2,500,000 for College Avenue Improvements,
consisting of the following:
Construction of a Parking Structure $131750.%000
Construction of Street Improvements 600,000
Land Acquistion 1501000
Total $2,500,000
and
WHEREAS, this Common Council, on February 6, 1985, approved
financing for this project, as follows:
From: Bond Anticipation Note $22375,000
Capital Reserve 914- Parking Areas 50,000
General Fund Appropriations 753000
Total $2,5001000
and
WHEREAS, bids for construction of the Parking Structure and
Phase 1 of the Street Improvements were received during June,
].986, and
WHEREAS, it has been determined that an additional authorization
of $450,000 will be required to complete said project;
now, therefore, be it
RESOLVED, That this Common Council authorizes the additional
S4S0,000 to be financed as folloti.s:
From: Bond Anticipation Note $ 427 S00
Capital Reserve #14 - Parking Areas 22,500 ,
Total $ 450,000
and be it further
405
-2- June 20, 1986
RESOLVED, That the City Controller is hereby authorized and
directed to request Bond Counsel to prepare a Bond Anticipation
Note in the amount of $427,500.
Alderperson Romanowski requested that the following comments
be included in the minutes:
"I think 4:00 or 4:30 in the afternoon on a Friday is a little
tough for the public to get here. I wish we could have our
meetings, not at 10:00 in the morning or 4:00 or 4:30 in
the afternoon, but after supper when some of the public can
be here to ask or answer questions."
Discussion of the project followed on the floor. Questions
were asked. concerning design, lighting, widening of Dryden
Road, parking spaces and special assessment, and were responded
to by City Engineer Novelli, Planning Director Van Cort,
David Taube and Peter Trowbridge.
Also discussed were the possibility of scaling down the project
and the process of the bid opening and bonding.
A vote on the resolution resulted as follows:
Ayes (6) •- Cummings, Dennis, Haine, Killeen, Lytel,
Peterson
Nays (3) - Romanowski, Hoffman, Booth
Absent (1) - Schla.ther
Carried
The Board of Public Works portion of the meeting was called .
into session at 5:35 p.m.
Parking Facility ==
By Comm. Nic ols: Seconded by Comm. Albanese
WHEREAS, the City of Ithaca has planned for an designed a
216 -space public parking facility for Collegetown, and
WHEREAS, the City of Ithaca has solicited bids for said project
in accordance with the provisions of the General Municipal
Law, and
WHEREAS, the low bids that were received have been reviewed
by the City's Purchasing Agent and recommended for approval;
now, therefore, be it
RESOLVED, That the following low bids for construction of
the Dryden Road Parking Facility be awarded by this Board
of Public Works.
General Construction
McGuire and Bennett $1,757,497
Ithaca, New York
Plumbing
Edward Joy Company $ 48,800
Syracuse, New York
Electrical
Maher Electric $ 66,400
Geneva, New York
Comm. Nichols commented that he wished to make it clear that
he was moving exactly what the resolution says and that in
doing so, the Board is not making any statement about the
wisdom of the design or any of the other subjects that were
discussed at the Council meeting. They feel that since Council
has approved the necessary funding that, as the motion says,
these are the low bidders and they are certainly reputable.
A vote on the resolution resulted as follows:
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41)
June 20,_ 1986
Ayes (4) - Albanese, Nichols, Slattery, Reeves
Absent (2) - Stone, Gerkin
Carried
Collegetown Street Improvements
By Comm. Albanese: Seconded y Comm. Slattery
WHEREAS, the City of Ithaca has planned for and designed
street improvements for Collegetown to be constructed in
two phases, and
WHEREAS, the City of Ithaca has solicited bids for said project
in accordance with the provisions of the General Municipal
Law, and
WHEREAS, the low bid for the first phase that was received
has been reviewed by the City's Purchasing Agent and recommended
for approval; now therefore, be it
RESOLVED, That the low bid by McGuire and Bennett, Inc. for
( +� construction of the first phase of the Collegetown Street
Improvements, be awarded by the Board of Public Works for
their base bid of $349,940, and for the unit prices as shown
i ►? on the bid sheet.
ip
Comm. Nichols commented that there are a lot of street improvements
needed in the city in addition to these, and he hopes we
will be able to consider them in the near future.
Comm. Reeves urged the council to look into other street
improvements in the city.
A vote on the resolution resulted as follows:
Ayes (4) - Albanese, Nichols, Slattery," Reeves
Absent (2) - Stone, Gerkin
Carried
ADJOURNMENT:
On motions from the Council and Board, the meeting adjourned
at 5:40 P.M.
(L 'f'e � — � 4 Y, 5 1-, e - �-'
Callista F. Paolangeli
City Clerk