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MN-CC-1961
C%7MON COUNCIL PROCEEDINGS CITY OF ITHAC A, V.Y. Regular Meeting 7:30 P.M. January 4, 1961 PRESENT: Mayor - Smith Aldermen - Murphy, Mazza, Morris , Baldini, VanNarter, Harrison, Baldwin, Stallman, Miller, Alo, Yueller. Attorney - Johnson Bldg. Commr. - Golder Chief of Police - VanOstrand Deputy Chamberlain - Wright City Clerk - Blean Assistant Clerk - Weinstein MINUTES: Minutes of the last regular meeting were duly approved. APPO TME114TS: Mayor Smith announced his appointment of the following officials as provided for by Local Law #5 - 1960 creating a Department of Finance: City Controller - Fred Weinstein - Indefinite Term City Clerk - George A. Blean - Indefinite Term City Chamberlain - Mrs. Adeline L. Shaw - Indefinite Term City Assessor - Clo Calistri - Indefinite Term Associate Assessor - William Heidt, Jr. - 3-yr. term - ending 12/31/63. Associate Assessor - John A. Leachtneauer - 2-yr. term - ending 12/31/62. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the Mayor's appointment of Fred Teinstein as City Controller be approved. Unanimously Carried. By Alderman Stallman: seconded by Alderman r'.urphy RESOLVED, that the Mayor's appointment of George A. Blean as City Clerk be approved. Unanimously Carried. By Alderman Stallman: seconded by Alderman Morris RESOLVED, that the Mayor's appointment of Mrs. Adeline L. Shaw as City Chamberlair be approved. Unanimously Carried. By Alderman Harrison: seconded by Alderman Mazza RESOLVED, that the Mayor's appointment of Clo Calistri as City Assessor be approved. Unanimously Carried. By Alderman Baldini: seconded by Alderman Murphy RESOLVED, that the Mayor's appointment of William Heidt, Jr. and J.A. Leachtneauel' as Associate Assessors for terms of three and two .years respectively be approved. Unanimously -Carried. Mayor Smith announced his appointment of William A. Dicker as Acting City Judge for a term of one year, ending December 31, 1961, and asked Council confirmation thereof. By Alderman Stallman: seconded by Alderman Mazza RESOLVED, that the Mayor's appointment of William A. Dicker as Acting City Judge for a term of one .year, ending December 31, 1961, be approved and confirmed. Unanimously Carried. Mayor Smith announced his appointment of James J. Clynes, Jr. as a Commissioner• of Public Works for a term of six years, ending December 31, 1966 and asked for Council confirmation thereof. By Alderman Stallman: seconded by Alderman Murphy RESOLVED, that the Mayor's appointment of James J. Clynes, Jr. as a Commissioner of Public Works for a term of six years, ending December 31, 1966, be approved and confirmed. Unanimously Carried. Mayor Smith announced his appointment of B.W. Taber as a member of the Greater Ithaca Regional Planning Board to represent the City of Ithaca for a term of three years ending December 31, 1963 , and requested Council approval thereof. By Alderman Baldini: seconded by Alderman A10 RESOLVED, that the Mayor's appointment of B.W. Taber as a member of the Greater Ithaca Regional Planning Board to represent the City of Ithaca for a term of three years, ending December 31, 1963, be approved and confirmed. Unanimously Carried. - 2 - January 4, 1961 Mayor Smith then announced that he had made the following appointments which do not require approval of the Council: Member of Ithaca Housing Authority J."T. Alexander 5 yrs, ending Oct. 17, 1965 Member of Planning Board Thos. H. Canfield 3 yrs, ending Dec. 31, 1963 Member of Planning Board B.W. Taber 3 yrs, ending Dec. 31, 1963 member of Planning Board (BPW Repr.)Carl Yengo 1 yr. , ending Dec. 31 Vamber of Bd, of Zoning Appeals Oliver Jones 3 yrs, ending Dec. 31, 1963 lKember of $d, of Zoning Appeals Richard E. Metzger 3 yrs , ending Dec. 31' 1963 Member of Bd. of Appeals on Bldg Code T.G. Miller 3 yrs, ending Dec. 31, 3.963 Member of Examining Bd. of Plumbers Charles J. Korherr 3 yrs, ending Dec. 31, 1963 Chairman$ Planning Board W.A. Anderson 2 yrs, ending Dec. 31, 1962 By Alderman Mueller: seconded by Alderman Baldini RESOLVED, that all of the Mayor's appointments hereinabove listed be approved by the Council. Unanimously Carried. STANDING COMMITTEES: Mayor Smith announced his appointment of the following standing committees of the Council for 1961: FINANCE AND ACCOUNTS Stallman Hart Morris Miller URBAN WATEWAL AND REDEVT~LOPEMENT Mueller Stallman Baldini CHARTER & ORDINNA.NCES Gibson Baldwin Miller PUBLIC SAFETY VanMarter Hagin Murphy PUBLIC -ORKS AND COUNTY R LATIONS B aldini Alo Hart YGUTH & RECREATION Harrison Mazza Gibson OFFICIAL NET4SPAPER: By Alderman Morris: seconded by Alderman Murphy RESOLVED, that, pursuant to Section 232 of the City Charter of the City of Ithaca, the Ithaca Journal be and hereby is designated as the official newspaper of the City. Carried. 1961 DEPOSITARIES: B y Alderman Mueller: seconded by Alderman Stallman �RESOLVEDy that, pursuant to Section 33 of the City Charter, the First National Banat & Trust Company and the Tompkins County Trust Company be and they hereby are designated as the official depositaries for all city funds for tl-x-- ensijing year as follows: FIRST 7TATICNAL 13PNK AND TRUST CCYPANY 'dater and Sewer Fund Fire Relief Fund TOMPKINS COUNTY TRUST COPiPANY City of Ithaca, General Fund Capital Reserve Fund #3-Paving #4-Bridges #f-5-Public Works Equipment #9-General Municipal Building Spencer Road Area Sewer System Sewer Construction Fund Sewage Treatment Plant Fund Sewage Treatment Plant Site East State Street Parking Area Fund Thurston Avenue Bridge Construction Fund Emp'l Social Security Contributions Emp'1 Savings Bonds Account Emp'2 N.Y. State "!ithholding Tax Emp'1 Group Insurance Deductions ',Torkmen's Compensation Reserve (Time Account) Firemen's Relief Fund it it Vet. Vol. Firemen's Assoc. it it 4 1i - 3 - January 4, 1961 City Cemetery Fund Hillick Cemetery Fund Storms Cemetery Fund Holmes-Stamp Cemetery Fund Trust Funds Account (Civil Service Exam. Fees, Tax Sale Redemptions, Guarantee & Bid Deposits , Bingo Licenses) Carried. COLLATERAL TO SECURE DEPOSITS: The Clerk reported that under present agreements the Tompkins County Trust Co. is required to deposit $460,000 in approved col- lateral to secure deposits and the First National Bank & Trust Co. is required to deposit $200,000 for like purpose. He reported that there is now on deposit in a safe deposit box in the Trust Company $460,000 in U.S. Treasury Bonds and that under an escrow agreement approved by the Council there is on deposit with the Chase Manhattan Bank of New York the sum of $200,000 in U.S. Treasury Bonds to secure deposits in the First National Bank & Trust Company. By Alderman Stallman: seconded by Alderman Morris RESOLVED, that the collateral deposited by the Tompkins County Trust Company and the First National Bank & Trust Company respectively, as reported by the City ry Clerk, be and hereby are approved as to form and sufficiency. Carried. PUBLIC OFFICIALS' BONDS: By Alderman Norris: seconded by Alderman Stallman „ RESOLVED, that, pursuant to provisions of the City Charter and Section II of the Public Officers' Law, the following bonds which have been approved by the Mayor and which are on file in the office of the City Clerk be and hereby are approved in all respects for the year 1961: NAME TITLE AMOUNT D N0. Adeline L. Shaw City Chamberlain $50,000.00 American Casualty Co. 401279 Edward J. Casey City Judge 2,000.00 American Casualty Co. 4,01280 CITY CLERK'S OFFICE: City Clerk 2,000.00 City Controller 21000.00 gyp, City Clerk 29000.00 Sr. .Acct. Clerk 19,000.00 Sr. Acct. Clerk 1100G.00 Acct. Clerk - Typist 1,000.00 Stenographer 1,000.00 "Merj car, Caslla l ty co_ Position 401281 Schedule Bond CITY CHAYBFRLA1NtS OFFTrF�: Deputy Chamberlain 5,000.00 Sr. Acct. Clerk 5,000.60 Account Clerk 5,000.00 Account Clerk 5 ,000,00 Account Clerk 5 ,000,00 Clerk 5,000.00 CITY COURT Acting City Judge 2,000.00 City Marshall 11000.00 City Court Clerk 2,000.00 Clerk - Traffic Court 11000.00 R'?GULAR ;,:EETING HOUR AND DATE: By Alderman Stallman: seconded by Alderman 1Iazza RESOLVED, that the regular meeting dates of the Common Council be set for 7:30 p.m. on the first Wednesday of each month. Carried. ANNUAL REPORT - VETERAN VOLUNTRE'R FIRENERSt ASS''1: The Clerk reported receipt of the annual report of the Veteran Volunteer Firemenst Ass'n. showing receipts and disbursements of $3 ,025.74 respectively for the year 1960. It was received and ordered placed on file. 4 - January 4, 1961 DEFU TY CITY CLERK--- LFON H. W,1HART: The Clerk requested filling the position of Deputy City Clerk which had remained vacant since the resignation of Edward I. Barber. He recommended the provisional appointment of Leon H . Newhart to the position to assist with the increased work load in the offices of City Clerk and City Controller. By Alderman Stallman: seconded by Alderman Harrison RESOLVED, that the provisional appointment 'of Leon H. Newhart as Deputy City- Clerk to become effective January 16, 1961, at an annual salary of $5127 , as provided for in the 1961 Compensation Plan be approved, subject to Civil Service approval. Carried. COMPr,NSATICN PLAN 0ENDNiENT: The Clerk reported there will be a need to amend the Compensation Plan to provide a salary for the position of Account Clerk - 40-hour per week to provide for the staffing of the office force in the water & Sewer Division due to Mr. Newhart's transfer as Deputy City Clerk. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the 1961 Compensation Plan be and hereby is amended by adding thereto the following: CLERICAL & ALLIED GRADE MINIMUIi MAX, ' KW Account Clerk (40 hours per week) 11 3,079.00 3 ,602.00 Carried. STATE ErUALIZATICN RATE: Attorney Johnson reported that on request of the City Assessor he had prepared an "Application for Review of the Tentative Equalization Rate of the City of Ithaca" He advised that the rate had been tentatively set at 80% - a drop of 3% from last yearts rate. He recommended filing a complaint with the State Board of Equalization and that the City Assessor be authorized to appear before said Board at its hearing to be held in Albany, New York on January 10, 1961. By Alderman Stall-man: seconded by Alderman VanNarter RESOLVED, that the application prepared by the City Attorney regarding the tentative equalization rate for the City of Ithaca be approved and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City and file same with N.Y. State Board of Equalization and Assessment, and BE IT FURTHER RESOLVED, that the City Assessor be authorized and directed to appear before said Board at its hearing on this subject in Albany, N.Y. on January 10, 1961 and request that said tentative rate be annulled and set aside and a new equitable and just equalization rate be made for the City of Ithaca. Unanimously Carried. URBAN RENEWAL: Alderman Mueller presented a resolution which was acted upon as follows: By Alderman Mueller: seconded by Alderman Stallman *WHEREAS, under Title I of the Housing Pct of 1949, as amended, the Housing and Home Finance Administrator is authorized to extend financial assistance to localities in the elimination and prevention of the spread of their slums and 50 <1OP4:� urban blight through the planning and undertaking of urban renewal projects; and I.M REAS , under Section 102(d) of said Title I, the Housing and Home Finance Administrator may make advances of funds for the preparation of General Meighbor- hood Renewal Plans for urban renewal areas of such scope that the urban renewal activities therein may have to be carried out in stages over a period of not more than 10 years; and ?^1HEREAS , it is desirable and in the public interest that the City of Ithaca prepare such a General Neighborhood R,-newal Plan, presently estimatedto cost $61,358.00 in that certain area proposed as an Urban Renewal Area in the City of Ithaca, NOW T EREFORT, BE IT RrSO1V7D, by the Common Council that the Mayor is hereby authorized and directed to execute an acceptance of the offer or contract from the Urban Renewal Administration of the Housing and Home Finance Agency for an advance of survey and planning funds in the amount of $61,358.00 for the General Neighborhood Renewal Area. Carried. - 5 - January 4, 1961 CORNELL LIBRARY ASSN AGREEMENT: Alderman Mueller presented an agreement between the City and Cornell Library Assn. providing for an annual contribution by the City to the Library for its services to the people of the City of Ithaca for the total sum of $22,500.00. He recommended its approval. By Alderman Mueller: seconded by Alderman Harrison RESOLVED, that the agreement as presented be and hereby is approved; and that th. Nayor and City Clerk be authorized to sign and execute same on behalf of the C-I t-,r, Unanimously Carried. ':STATER & SEWER RATES: By Alderman Staliman: seconded by Alderman Mazza RESOLVED, that the water and sewer rates approved and adopted by the Common Council on May 4, 1960 be approved and continued for the period ending June 30, 1961. Unanimously Carried & Approved. WATER & SEWER DEPARTP"T1T BUDGET: Alderman Stallman presented and reviewed a proposed budget for 1961 for the Water & Sewer Department based on the water and sewer rates now in effect. He recommended its adoption and recommended also that the Council reserve the right to revise the budget after a full ,year's experience with the new water and sewer rates is known. By Alderman Stallman: seconded by Alderman Vueller RESOLVED, that the 1961 budget for the Water & Sewer Departments be and hereby is approved as follows: Water Department - operating expense $3081490003 - new construction 58,000.00 - contingent fund 33.745,,96 $4000235-99 Sewer Department - operating expense 245,259.52 - new construction 183,000,00 - contingent fund 5,894..75 434,154.27 $834,390.26 AND BE IT FURTHER RESOLVED, that the revenues in the total estimated amount of $834,390.26 be appropriated to said departments in accordance *,rith the schedule filed herewith. AYES: 10 NAYS: 1 - Mazza Carried and approved. AUDIT: By Alderman Stallman: seconded by Alderman Torris RESOLVED, that the bills approved and audited by the Finance Committee as shown on abstract #1 - 1961 be and hereby are approved for payment. Carried. YOUTH BUREAU: Alderman Harrison presented a resolution authori7.inf7� the continu- ation of the Youth Bureau and it was acted upon as follo•,rs: By Alderman Harrison: seconded by Alderman Murphy ?HEREAS, the City of Ithaca is about to submit an application for continuation of the Youth Bureau to the N.Y. State Youth Commission for it's approval, and if approved, to apply subsequently to the State of New York for partial reim- bursement of funds expended on said project as provided by Chapter 556 of the Laws of 1945 , as amended, NOtrl THER17 ORE BE IT RESOLVED, that such application is in all respects approved and Ralph C. Smith, Mayor, is hereby directed and authorized to duly execute and to present said application to the N.Y.S. Youth Commission for it's approval. This resolution shall take effect immediately. Carried. INCOME TAX REBATE: Alderman filler presented the following resolution and urged its adoption: By Alderman Diller: seconded by Alderman Mueller '.IW,REAS , the City of Ithaca in common with many other communities of this state is faced with a continuing period of increasing municipal costs; with accumulating needs for maintaining and rebuilding the essential physical components of the City, its public buildings, its streets , bridges and sewers; and with meeting th, legitimate reauirements of its employees for adequate salaries and of its citizens for adequately supported services; and - 6 - January 4, 1961 T,IHEREAS, the assessed valuation of real estate in the City of Ithaca can no longer provide a sufficient tax base to support adequately these essential charges on the City government, and '^M REAS, the projected growth of total real estate valuation within the City of Ithaca will average less than 1% per year with the result that the City of Ithaca is faced with the choice of ever increasing tax rates or ever deteriorating city services and physical plant, NO<<T THEREFORE BE IT RESOLVED, that the Common Council of the City of Ithaca do-3: "a hereby respectfully petition the Governor and Legislature of the State of Few York to defer any rebate or reduction in the State income tax until a study can be made to determine an equitable increase in the per capita State aid or other suitable form of local assistance to the municipalities of the State, and BE IT FURTHER RESOLVED, that copies of this Resolution be addressed by the most expeditious means to the Comptroller, the Director of the Budget, Senator George Metcalf, and Assemblyman Ashbery as well as to the Governor and the Presiding Officers of the Senate and Assembly, While there was general agreement that the State should be requested to consider more state aid for cities there was also a feeling that the problem should not be tied to the Governor's proposal for a 10% state income tax refund. Alderman Stall-man suggested that the State be requested to consider the tax problem of cities such as Ithaca who have large exempt properties due to State colleges located within their limits. Potion Defeated. Alderman Mueller suggested that a plea be made requesting the State to reevaluate 1) the present per capita assistance formula, 2) aid to the school system, 3) additional aid to cities with large tax exempt properties located within their limits and 4) a more equitable form of State assistance to cities to relieve the ever-increasing tax load on real estate. By Alderman riueller: seconded by Alderman Stallman RESOLVED, that the Finance Committee be authorized to prepare a resolution for presentation at the next meeting of the Council which Trill document Ithaca Is position and request additional State aid to relieve the ever-increasing real estate tax burden. Carried. On motion the meeting was adjourned. J 11 Geo. A. Blean City Clerk 0 1961 -T--, - A g BUDGET 1959 1960 1961 1) WATER Budget Budget Budget 301-1 Water Administration 22,425.00 24,858.00 25,559.28 Water Administration - Equipment 180.00 180.00 180100 301-2 Contribution to General Fund 13 ,434.00 15,210.00 18,150400 306 Meter Section 10,320.00 11,182.20 11,220.00 307(a) Sinking Fund - Water Principal 10,000.00 15,000.00 307(b) it T^later Interest 12,200.30 2,100.00 1,950.00 309 T^later Bldg. & Yard 11#880.00 11,700.00 11,400.00 312 Shop & Equipment 23,870.00 14,280.00 11,790,Ob 312E Shop & Equipment new Equipment 329940.00 14,220.00 18,300.00 314 Retirement, Comp, Ins, Soc. Security 19;387.20 22,545.60 23,700.00 369 Plumbing Inspector 3,150,00 4,398.00 3,630.00 302 Watershed 41000.00 4,250.00 22,520.75 303 Filter Plant 41,550.00 43,146,00 45 ,250.00 304 Van Nattas 22,900.00 32,618.00 22,500.00 305 ?dater General Maintenance 15,265,00 16,150.00 16,350.00 308 Hector Street Station #1 2,005.00 2,790.00 2,950.00 313 Hector Street Station #2 .840.00 860.00 860.00 310 Cliff Street Pumping Station 1,700.00 - - 311 Water Service Account 40,000.00 431500.00 43,500,00 315 Maint. of valves & hydrants 6,000.00 6,000.00 6,700,00 316 Maint. of Standpipes 4,955.00 5,165.00 5,180.00 317 Flushing 11200.00 1,800.00 1,800,00 Total - Operating Expense 290,201.50 286;952.84 348,494.03 340 Water - New Construction 8,327.00 - - Giles Street Bridge - 4,959.55 Thurston Avenue Bridge 8,353.98 New Main Extension 10,000.00 New Filter 25,000.00 341 New Tanks - Land Aquisition 10,000.00 Engineering Service ( S. & W.H.) 13,000.00 Total - New Construction 8,327.40 —T3,313-53 58,000.00 Total - Operating & Construction 298,528,50 300,266.35 366,494.43 Contingency - 14,420.36 33,745.96 _ Capital Reserves - 209000.00 298,528.50 334,686.69 400,235.99 1959 1964 1961 2) SETdER Budget Budget Budget 301-1 Sewer Administration 14,9.50.00 16,572.00 17,039.52 Sewer Administration - Equirment 120.00 120.00 120.00 301-2 Contribution to General Fund 8,956.00 10,140.00 12,100.00 306 Eeter Section 67880.00 7,454.80 7,480.04 307(c) Sinking Fund-Sewer Principal 41,000.00 40,000.00 307(d) Sinking Fund - Sewer Interest 19,552.20 33,637.61 45,500,00 309 Water Bldg. & Yard 7,920.00 7,800.00 7,600.00 312 Shop & Equipment 8,340.00 9,520.00 7,860.00 312E Shop & Equip. - New Equipment 10,600,00 9,480,00 12,200.00 314 Retirement, Comp, Ins, Soc.. Security 12,924.30 159030.40 15 ,800.00 369 Plumbing Inspector 2,100.00 2,932.00 2,420.00 36o Sewer General Maintenance 7,700.00 7,000.00 7,000.00 361 Main Sewer Cleaning & Flushing 2,600.00 4,400.00 4,400.00 362 Main Sewer Stoppages 1,600.00 1,600.00 1,600.00 364 Sewage Treatment Plant 39,000.00 431400.00 56,500.00 365 Buffalo Street Pumping Station 1,870.00 1,570.00 1,570.00 366 Tdood Street Pumping Station 1,870.00 1,870,00 1,870,00 367 Cherry Street Station 1,130.00 1,130.00 1,370.00 368 Giles Street Station 1,180.00 11180.00 19180.00 370 Elmira Rtad map Station - 1,130.00 1,650.00 Total Operating Expense 149,293.00 216,966.81 245,259.52 Page 2 1959 1960 1961 Budget Budget Budget 350 Sewer - New Construction 350 New Construction 14;659.00 - - 351 Spencer Road Sewer 159,000.00 - 352 Plain, Green, Cayuga St. Sewer - - 353 Addition to Sewage Treatment Plant 5731000.00 - 6,000.00 354 West Hill Interceptor 49,000.00 .- - 355 E. State St. Interceptor Sewer - - 1771000.00 Total - Construction 795,659.00 - 183,000.00 Total - Operating & Construction 944,952.00 216;966.81 428,259.52 Contingency - 6,027.03 5,894.75 Capital Reserves - 51000.00 - 944,952.00 227,993.84 434,154.27 Grand Total - Water Division 298,528.50 334,686.69 400,235.99 Grand Total - Sewer Division "944,952.00 227,993.84 4349154.27 Total TATater & Sewer Divisions 1,243,480,50 56 ,680»53 834,390.26 1959 1960 196:: REVENUES Budget Budget Budget Metered Water 240,600.00 273 ,000.00 316,000.00 °' Metered Sewer 126,150.00 174,675,00 193 ,000.00 Sewer Rental 26,150.00 23,850.00 21,700.00 Capital Contribution by Cornell 15,500.00 Hydrant Rental 8,250.00 12,675.00 12,675.00 Service Account 4o,'000,00 43,500.00 43,500.00 Plumbing Inspection Fees 1,630.00 29000.00 3,000.00 General Fund 17,000.00 1111000.00 11,000.00 Income from Property (Rent) 1,700.00 300 00 200.00 Income from Sale of Property - 6,200.00 " Cash Balance - 21;680.53 28;615.26 Total from Revenues 462,480.00 562,680.53 651,390.26 Bond Account 6,000.00 Bond or Bond Anticipation Notes 781,000.00 931,264.83 177,000.00 Federal Grant _ - 250,000.00 - Total from other Sources 781;000.00 l J81,264.83 183,000.00 Grand Total 1,243,480.00 1,743 9945.36 834,390.26 COMMON COUNCIL PROCEEDINGS CITY OF ITHACA, N.Y. Regular Meeting 7:30 p.m. February 1, 1961 PRESTO. T: Mayor - Smith Aldermen - Murphy, Mazza , l'orris, VanMarter, Harrison, Gibson, Hagin, Baldwim, Stallman, Miller, Alo, Mueller, Hart Attorney - Johnson Chief of Police - VanOstrand Bldg. Commr. - Golder Controller - Weinstein Clerk - Blean MINUTES: Alderman Mueller advised that the resolution regarding urban renewal which was adopted at the last meeting had erroneously omitted certain information and he presented and reviewed a new resolution containing the entire text required. By Alderman Mueller: seconded by Alderman Stallman RESOLVED, that the resolution on urban renewal contained in the minutes of the last meeting of the Council be amended to include the text of the new one as presented here tonight; and that the minutes as thus amended be approved. Carried. The Clerk suggested that the new resolution, as presented, be adopted in its entirety in order to simplify its certification required by the HHFA. By Alderman Mueller: seconded by Alderman Stallman 1PNEREAS , under Title I of the Housing Act of 1949, as amended, the Housing and Home Finance Administrator is authorized to extend financial assistance to localities in the elimination and prevention of the spread of their slums and urban blight through the planning and undertaking of urban renewal projects; and WHEREAS, under Section 102(d) of said Title I, the Housing and Home Finance Administrator may make advances of funds for the preparation of General Neighbor- hood Renewal Plans for urban renewal areas of such scope that the urban renewal activities therein may have to be carried out in stages over a period of not more than 10 years; and NIHEREAS, the City Planning Board has held a public hearing under Section 72M of the General Yunicipal Law of the State of New York and'has declared the area of the City hereinafter described as a deteriorating area, and ?,JHEREAS , it is desirable and in the public interest that the City of Ithaca pre- pare such a General Neighborhood Renewal Plan, presently estimated to cost $61,358 in that certain area proposed as an Urban Renewal'Area, situated in the City of Ithaca , County of Tompkins, and State of New York, and described as follows: Beginning at the intersection of the northern line of West Court Street and the western line of North Geneva Street; thence easterly along the northern line of West Court Street and the northern line of East Court Street to the eastern line of Linn Street; thence southeasterly along the eastern line of Linn Street to the eastern line of Terrace Place; thence generally south along the eastern line of Terrace Place to the northern line of East Buffalo Street; thence generally east- ward along the northern line of East Buffalo Street to the eastern line of Parker Street extended to the north; thence generally south along said extended line and the eastern line of Parker Street to the northern line of East Seneca Street; thonct geT�erally eastward along the northern line of East Seneca Street to eastern lino of Schuyler Place; thence generally south along the eastern line of Schuyler PlacE to the southern line of East State Street; thence generally westerly along the southern line of East State Street to the western property line of the Wilcox Press Incorporated which fronts on East State Street; thence generally southerly along the westerly property line of the Wilcox Press Incorporated and continuing along an extended line thereof to the northern property line of the Ithaca Street Rail- way Incorporated; thence generally easterly and southeasterly along the northern and northwestern property line of the Ithaca Street Railway Incorporated to the northern bank of Six Mile Creek; thence southerly to the south bank of Six Mile Creek; thence generally westerly and southwesterly along the southern bank of Six Mile Creek to the western line of South Geneva Street extended; thence generally northerly along the western line of South Geneva Street to the southern line of Vest Green StreetM to the western line of South Albany Street; thence generally northerly along the western line of South Albany Street and North Albany Street to the northern line of West Seneca Street; thence generally easterly along the northern line of West Seneca Street to the western line of North Geneva Street; thence generally northerly to the northern line of West Court Street and the place of beginning, * 'hence generally westerly along the southern line of '.west Green Street 2 - February 1, 1961. "014, TH?,RrFORr, BE IT RESOLUP'D by the Common Council of the City of Ithaca as Follows: 1. That the proposed Urban Renewal Area described above is an area of such scope that it is estimated that the urban renewal activities therein may have to be carried out in stages over a period of not more than 10 years. 2. That the development of the General Neighborhood Renewal Plan Area for predominately nonresidential uses is necessary for the proper development of tre community. i I 3. That the undertaking by the City of Ithaca of the preparation of a General Neighborhood Renewal Plan for the proposed Urban Renewal Area described above is hereby approved. 4. That it is cognizant of the intention of the City of Ithaca to undertake an urban renewal project promptly upon completion of the General neighborhood Re- newal Plan and the preparation of an urban renewal plan for such project, which project shall embrace at least 10 percent of the Urban Renewal Area and shall be of the character contemplated by Section 110 (e) of said Title I. 5. That it is cognizant of the conditions that are imposed in the undertaking and carrying out of urban renewal projects with Federal assistance under Title I, including the requirements that a General Neighborhood Renewal Plan conform to the Workable Program of the community, as set forth in Section 101 (c) of Title I, and to a general plan of the locality as a whole, as well as those requiring a feasible method of relocation and the provision of necessary local grants-in-aid. 6. That it is the intention of this body that the General Neighborhood Renewal Plan will be used to the fullest extent feasible as a guide for the provision of public improvements in such Area and that the Plan will be con- sidered in formulating codes and other regulatory measures affecting property in the Area and in undertaking other local governmental activities pertaining I to the development , redevelopment, rehabilitation, and conservation of the Area. 7. That the filing of an application by the City of Ithaca for an advance of funds from the United States in an amount not to exceed $61,358 for the pre- paration of a General Neighborhood Renewal Plan for the Urban Renewal Area described above is hereby approved. 8. That the Nayor of the City of Ithaca is hereby authorized and directed to execute and file such an application with the Housing and Home Finance Administrator, and the Director of Planning is hereby authorized to provide such additional information and to furnish such documents as may be required by said administrator, to act as the authorized representative of the City of Ithaca , and sign and file reports , and other such documents as may be appropriate from time to time. Unanimously Carried. MERLE ELLIS - GEORGE GENMG - CLAD,S• The Clerk presented and reviewed a "Notice of Application and Petition" filed by Merle Ellis, Petitioner, vs. the Fire Chief, Civil Service Commission, Mayor and Common Council, directing the payment to the petitioner of the longevity merit increase in wages alleged to have been provided for by the laws and compensation plan rules of the City. He presented a similar one filed by George Genung. He noted that both petitioners were represented by John LoPinto who requested that he be served at least two days prior to the re- turn date of the application, February 10, 1961, with a verified answer to the petitions. Yayor Smith stated that there appears to be a difference of opinion as to the interpretation of the merit system provided for by the rules governing the com- pensation plan and to date there has been no similar case to decide the matter. He suggested that it would be to the advantage of the City as well as the petitioners to have the matter settled in court, and suggested it be referred to the City Attorney for necessary action and defense. Alderman Murphy objected., The Mayor refer-ed the petitions to the City Attorney for defense. AMAL REPORT - CITY HISTORI,N• The Clerk read the annual report of the City Historian for the year 1960 and it was received and ordered filed„ 1'ayor Smith advised that a book by Thomas Burns on the history of early Ithaca was compiled in 1904 and that Fir. Heidt is attempting to continue the work from that date on. He, expressed his opinion that it is a very worthwhile project and will include very valuable historical information on Ithaca when completed. - 3 - February 1, 1961 JUDITH BICKAL APPO1iT , NT- The Clerk read a letter from the City Chamberlain recommending the provisional appointment of Judith Bickel as an account clerk at the third Increment step in grade 10 of the compensation plan. She advised ='Tiss Bickal had two ,years and nine months previous experience in the same position in the office and it is expected she will replace Mrs. Doris Curtis who has been received a higher salary in this position and who is expected to resign on I?arch lst. By alderman Stallman: seconded by Alderman Norris RESOLVED, that the provisional appointment of Judith Bickel, effective March 1, 1961, at an annual salary of $3,330.00, the third increment of Grade 10 in the Compensation Plan, be and hereby is approved as recommended by the City Chamber- lain for the reasons cited; and that the Civil Service Commission be requested to hold the necessary examination for this position. Carried. ROUTE #13 BY-PASS: The Clerk read a letter received by the Niayor from Mr. Henry H. King, 201 Elmwood Avenue, urging tangible action on the relocation of route ;`13 by-pass. Mayor Smith advised he had answered the letter advising Mr. King that the City has done, is doing and will continue to do everything possible to hasten the construction of this new route. EAST SHORE DRIVE FARINA: The Clerk read a letter received by the Mayor from Mrs. Adah M. Tompkins, 940 E. Shore Drive, registering opposition to a proposed boat marina to be constructed and operated on E. Shore Drive just outside the City by Leonard B. Liberman, Mayor Smith advised that upon investigation it appears that the proposed project will extend inside the city limits about 200 feet and that he had asked the Board of Public Works to consider the complaint. On suggestion of Alderman Mueller the Mayor referred the complaint to the Ithaca Planning Board and the Regional Planning Board for their joint consideration and recommendation thereon. KLINE ROAD TRAFFIC: The Clerk read a letter received by the Mayor from !,Th. Gragg, School Supt. , commending the City for recent action with regard to limiting traffic on Kline Road and Needham Place. His letter stated that members of the Board of Education cited this action as a notable example of good municipal cooperation, a goal toward which all of us have been striving. Asked for comment, Chief VanOstrand expressed his opinion that the new traffic regulation in this area is proving satisfactory. He noted that to date no tickets for traffic violations there have been issued, six motorists have been given warnings and there seems to have been no repeated violations. COR"NIELL UNIVERSITY FR^TERNITv TAB: A,.,S7,S3Y7NT CASE SPP7C_IAL_COUNSa; P ay<;� 5:,;th presented and read the following: To the Common Council: On February 14th, Judge Morse Ames is scheduled to begin the hearing of Cornell University's fraternity tax assessment case against Ithaca 's Board of Assessors. In view of the importance of this case to the City of Ithaca and all its citizens , not only in the possible loss of tax income from the four fraternities covered by the current action, but also because of the potential change of status and con- sequent loss of tax income from other fraternities located within the City, and in view of the fact that the office of the City Attorney is presently engaged in other city actions and items of business, such as Urban Renewal, your Mayor recommends to the Common Council that it authorize its Charter and Ordinance Committee to cooperate with the City Attorney in obtaining special counsel as soon as possible to defend this tax action in behalf of the City of Ithaca; and further, that in view of the shortness of time between this date and the scheduled hearing, that the City Attorney make every effort to have the scheduled hearing postponed for a reasonable length of time. By Alderman Hart: seconded by Alderman Gibson RESOLVED, that the Charter & Ordinance Committee be and hereby is authorized to cooperate with the City Attorney in obtaining special counsel, as soon as possi hl-, to defend this tax action on behalf of the City of Ithaca; and that the City Attorney make every effort to have the scheduled hearing postponed for a reason- able length of time,. Carried. Attorney Johnson reported that he had consulted with the University's attorneys ?nd had been ass,jred that such a postponement could be obtained. - 4 - February 1, 1961 FINGER LAKES ASSINT. AGREEMENT: The Clerk presented for approval an agreement between the City and Fingerlakes Association covering publicity for the year 1961 in the total amount of $591.90. He reported that funds therefor are in- cluded in the tentative budget. By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the agreement as presented be approved; and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City. Carried. DAMAGE CLAIM REPORT: The Clerk filed the following rsport of damage claims for the year 1960: NUMBER FILED TYPE 26 Automobile property damage 12 Public Liability - personal injury 8 Public Liability - property damage 1 False arrest of the 47 claims filed, 20 were settled, 16 denied, and 11 are still pending. MACHINE SERVICE AGREEk ?TS: The Clerk presented and reviewed service agreements for a check protectograph machine and a calculator. He recommended approval of the service agreement with Burrough Corp. for the check protectograph for one year from February 1st. at an annual rate of $18.00 and approval of the agree- ment with Remington Rand Corp, for the calculator for three .years from February lst. for the total amount of ` 132.20. By Alderman Stallman: seconded by Alderman Miller RESOLVED, that a service agreement with Burroughs Corporation covering a check protectograph for a period of one year starting February 1, 1961 at an annual rate of $18.00 be approved; and that a service agreement with Remington Rand Corp. for the calculator for a period of three years starting February 1, 1961 and ending February 1, 1964 for a total cost of $132.20 be approved; and that the City Clerk and/or City Controller be authorized to sign and execute said agreements on behalf of the City. Carried. MARRIAGE LICENSE CLERK: The Clerk reported that pursuant to provisions of the Domestic Relations Law he had designated Mrs. N. Patricia Gray to receive appli- cations for, examine applications, investigate and issue marriage licenses in his absence or inability to act. He requested Council approval thereof. By Alderman Harrison: seconded by Alderman Yurphy RESOLVED, that the Clerk's designation of Mrs. N. Patricia Gray as Marriage License Clerk to investigate and issue marriage licenses in his absence or inability to act be and hereby is approved effective this lst, day of February 1961. Carried. 711PORARY TAX LOANS: The Controller reported that it will be necessary to borrow money in anticipation of the collection of taxes in an estimated amount of $250,000.00 and requested authorization to negotiate loans with local banks, which have agreed to lend the money on the basis of an interest rate not to exceed 3/. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that pursuant to the provisions of Section 24.00 a.l. (c) of the Local Finance Law of the State of New York, the City Controller hereby is authorized to borrow money in the name of and on the credit of the City of Ithaca for current city expenses normally paid out of the regular tax levy and for purposes for which such taxes are or may be levied by the issuance of a negotiable note or notes in an amount not to exceed $250,000.00 to be issued in amounts as may be needed in anticipation of the collection of city taxes for the current year of 1961; and the faith and credit of the City of Ithaca hereby are pledged for the payment and retirement of such temporary loans before the close of said fiscal year and out of taxes to be received for the current fiscal year, and BE IT FURTHER RESOLVED, that the loans be negotiated with local banks, and at an interest rate of not to exceed 3%. AYES: 13 NAYS: 0 Carried and approved. - 5 - BOND ISSU' - SEWER B QQS: The Clerk reported that the Board of Public Forks is contemplating starting work on a proposed E. State Street relief sewer as soon as weather starts to moderate in the Spring and had requested the Council to proceed with the necessary resolutions authorizing a bond issue to finance the cost thereof. ^lderman Stallman reported that the Finance Committee recommend financing the E. State Street sewer project through the issuance of Bond anticipation notes at this time and to finance a South Hill sewer project in 1962 in a similar ray and to combine both in one bond issue eventually. By Alderman Stallman: seconded by Alderman Norris RESOLVED, that the City Attorney be authorized to engage the services of bonding_ attorneys to prepare the necessary resolution for the E. State Street relief sewer project. Carried. REGINA LACKO - PPPOIN TNENT: The Clerk recommended the provisional appointment of Regina Lacko as a Senior Stenographer. By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the provisional appointment of Regina Lacko as Senior Stenographer, ,. � effective February 1, 1961, at an annual salary of $3464.00 be approved; and that the Civil Service Commission be requested to hold the necessary examination for this position. Carried. ANNEXATICN - MARSHALL-HIRSHFELD TRACT: Attorney Johnson recommended that the Council request enactment of legislation to provide for the annexation of the Marshall-Hirshfeld tract on West Hill. By Alderman Gibson: seconded by Alderman Mazza f� RESOLVED, that the Common Council of the City of Ithaca hereby requests the en- actment by legislation as set forth'in Senate Bill Intro., No. 1387, Print No. 1367; Assembly Bill Intro. No. 1941, Print �Fo. 1935; entitled: "An Act to provide for extending the boundaries of the City of Ithaca , annexing thereto a portion of the Town of Ithaca , to provide for the government of the annexed territory, the apportionment and payment of toTm and other bonded indebtedness and the coilPCti or of unpaid taxes. ASS: 13 NAYS: 0 Carried. ANNUAL REPORT - CHIV OF POLICE: The Chief of Police presented and distributed copies of his annual report for 1960 to the Aldermen. It was accepted for filing. T30�ID RESOLUTION 1,V7ND1,ENTS: Alderman Stallman reported that it will be necessary to amend the bond resolutions authorizing the purchase of the Eagles property, alld ' the one for construction of the Thurston Avenue bridge because the Charter has been changed to provide that the City Controller is naw chief fiscal officer rather than the City Clerk as was the case when the resolutions were adopted. Action was taken thereon as follows: A RESOLUTION AMENDING IlIr BOND RESOLUTIONS ENTITLED- "BOND RESOLUTION D/'T7D AUGUST 3, 1960 A RESOLUTION AUTHORIZING THE ISSUPiNCE OF $225,000 SERIAL WNW OF THE CITY OF ITHAC A , TOMPKINI.S COUNTY, 177_ .y YORK, TO PAY A PART OF THE COST OF THE CONSTRUCTION OF A. BRIDGE ON THL?RSTONT AVr NE INS AND FOR SAID CITY. " , IN RELATIONS TO THE DELEGATTC1T OF PO1,IER TO A.U'TliORIZn THE ISSU,'� TCE OF A!`D TO S`LL BOND r `rTICIPATION MOTES. By Alderman Stallman: seconded by Alderman Baldwin dHEREAS, prior to January 1, 1961, the City Clerk of the City of Ithaca , Tompkins County, New York, was designated as the chief fiscal officer of said City for the purposes of the Local Finance Law; and :WHEREAS, as such chief fiscal officer, certain powers in connection with th=e issuance and sale of bond anticipation notes ,ere delegated to said City Cler" by the bond resolution hereinafter described; and ',THEREAS, effective January 1, 1961, the office of City Controller has been established in and for said City pursuant to Local Lays? "5 of 1960; and 6 - February 1, 1961 "iii tFA the City Controller is , by virtue of the provisions of Section ?.00( . of the Local Finance Law, the chief fiscal_ officer of said City for the purpos-'s of such Law; and "HLRrA:S , in view of the foregoing, it is necessary to amend said bond resolution to refer to the City Controller as the chief fiscal officer in lieu of the City Ilerk; T,04, THEREFOR17, BE IT RISOLVED, by the Common Council of the City of Ithaca , . Tompkins County, New York, as follows: Section 1. Section 5 of the bond resolution entitled: 'BOND RE80LUTICN DATED AUGUST 3, 1960. A RPSOLUTIONT PUTHORI?MG THE ISSUANCE OF $225,000 S'_"RI`L BONDS OF THE CITY OF ITHACA, TOMPKINS COUNTY, NEW YORK, TO PAY A PART OF THE COST OF THE' CONSTRUCTION OF A BRIDGE CN THURSTCN .AVENUF M A`?D FOR SAID CITY. " .. duly adopted by the Common Council of the City of Ithaca, Tompkins County, New York, on August 3 , 1960, is hereby amended to read as follows: "Section 5. Subject to the provisions of the Local Finance Law, the power to autt.orize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including re- newals of such notes, is hereby delegated to the City Controller, the chief fiscal officer. Such notes shall be of such terms, form and contents; and shall be sold in such manner, as may be prescribed by said City Controller, consistent with the provisions of the Local Finance Law." , Section 2. This resolution shall t?ke effect immediately. AYES: 13 NAYS: 0 Carried. ' i;ayor A RESOLUTION AIMING THE BCND RESOLUTION NTITLED: "BOND RT-SOLUTION DATED PARCH 28, 1960, A REcCLUTI(T AUTHORIZING THE iCrUISITION OF CERTA.rT RE IL PROPLRTY AND THT IMPROVT;MEYT THEREOF FOR USE AS A FUBLIC PARKING AREA IN A.VD FOR THE CITY OF ITHACA , TODPKITTS COUNTY, M"AT YORK, AT A TOTAL FSTIMA.TED COST OF $117,000, AND AUTHORIZING THE ISSUANCE OF $117,000 SERIAL BONDS OF SAID CITY TO PAY THE COST THEREOF. " , TNT RELPTICN TO THE DELEGATION OF POWER TO AUTHORIZ7 THE ISSTJi,NCE OF AND TO SELL :BOND PNTICIPATION NOTES, By Alderman Stallman: seconded by Alderman Gibson ',THEREPS , prior to January 1, 1961, the City Clerk of the City of Ithaca , Tompkine County, New York, was designated as the chief fiscal officer of said City for the purposes of the Local Finance Law; and WHERF,AS, as such chief fiscal officer, certain powers in connection with the issuance and sale of bond anticipation notes were delegated to said City Clerk by the bond resolution hereinafter described; and `�MEREAS, effective January 1, 1961, the office of City Controller has been established in and for said City pursuant to Local Law =5 of 1960; and WFIRRFPS , the City Controller is, by virtue of the provisions of Section 2.00(5) of the Local Finance La*,T, the chief fiscal officer of said City for the purpose of such Law, and ',,M--REFS, in view of the foregoing, it is necessary to amend said bond resolu`4-,it to refer to the City Controller as the chief fiscal officer in lieu of the Si{ �, Clerk; NQ,T THI R.?FORE, BE IT RESOLVED, by the Corrsron Council of the City of Ithaca , Tompkins County, New York, as follows: - 7 - February 1, 1961 Section 1. Section 5 of the bond resolution entitled: "BOND RESOLUTION DATED MARCH 28, 1960. A RESOLUTION AUTHORIZING THE ACQUISITION OF CERTAIN REAL PROPERTY AND THE WROVa�:ENT THEREOF FOR USE AS_ A FUBLIC PARKING AREA IN A'TD FOR THE CITY OF ITHACA, TOMPKINS COUNTY, n?ETd YORK, AT A TOTAL ESTIMATED COST OF $117,000, ATID AUTHORIZING THE ISSUANCE OF $117,000 SERIAL BONDS OF SAID CITY TO PAY THE COST THEREOF. % duly adopted by the Common Council of the City of Ithaca, Tompkins County, New York, on March 28, 1960, is hereby amended to read as follcnys: "Section 5. Subject to the provisions of the Local Finance law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the City Controller, the chief fiscal officer. Such notes shall be of such terms, form and con- tents, and shall be sold in such manner, as may be prescribed by said City Controller, consistent with the provisions of the Local Finance Law." Section 2. This resolution shall take effect immediately. AYES: 13 NAYS: 0 Carried. �// Approved.-4//66, o ) r"e1�1 - , Mayor He then reported that it had been necessary to negotiate an additional bond anticipation note for the Thurston Avenue Bridge project since January 1, 1961 and that this had been permitted with the understanding that the Council would ratify its issuance at this time. Action was taken thereon as follows: A RESOLUTION RATIFYING PAID CONFIRNIIG Tic �UTHORIZATION A"TD ISSUANCE OF A CERVINT BOND Ar'TICIPATION YOT7 BY THE CITY CONTROLLER OF THE CITY OF ITHAC� , TOMPKINS COUNTY, 'NEW YORK. By Alderman Stallman: seconded by Alderman Baldwin ?r1HEREAS, the Common Council of the City of Ithaca, Tompkins County, New York, duly adopted a bond resolution dated August 3 , 1960, authorizing the issuance of $225,000 serial bonds of said City for the construction of a bridge on Thurston Avenue over Fall Creek Gorge, including approaches, which resolution also delegated to the City Clerk, as chief fiscal officer, the power to authorize the issuance of and to sell bond anticipation notes, including renewals thereof, in anticipation of the issuance and sale of said bonds; and 'rMEREAS, effective January 1, 1961, the office of City Controller was established in and for said City pursuant to Local Law #5 of 1960; and '•MREAS, said City Controller is, by virtue of the provisions of Section 2.00(5) of the Local Finance Law, the chief fiscal officer of said City for the purposes of such Law; and '47,REAS , said City Controller, as such chief fiscal officer, authorized the issuance and sale of a $50,500 Bond Anticipation "dote, 1961, numbered 4, dated January 16, 1961 and maturing October la, 1961, in @Ln+:ini.pation of the of said bonds; and WHEREAS, it is now desired to ratify and confirm the authorization and sale of said note by said City Controller, as chief fiscal officer, in order to avoid any, question as to the authority of said City Controller to act pursuant to the delegation of power to issue and sell bond antic ipa-kiox� rotas T%ursuarit to the af*resaid bond resolution; '`dOW THEREFORE BE IT RESOLVED, BY the Common Council of the City of Ithaca, Tompkins County, New York, as follows: Section 1. The authorization, issuance and sale of the $50,500 Bond Antic- ipation Note of the City of Ithaca , Tompkins County, New York, as more fully described in the preambles hereof, is hereby in all respects ratified and con- firmed, and said note shall constitute a valid and legally binding obligation of said City. Section 2. This resolution shall take effect immediately. AYES: 13 NAYS: 0 Carried. Approved: V„rte,• - 8 - February 1, 1961 DEFUTY CONTROLLER: Alderman Stallman recommended that the Clerk be deputized to act as ContrQ11er in the inability or absence of the Controller. By Alderman Stallman: seconded by Alderman Gibson ;,1HEREAS, effective January 1, 1961, the Office of City Controller was established in and for the City of Ithaca pursuant to Local Law No. 5 of 1960, and 'WHEREAS, said City Controller is, by virtue of said Local Law, the chief fiscal officer of the City, and ',IHEREAS , it is the sense of this Common Council that another city officer be designated to act as Deputy Controller during the absence or inability of the Controller to act, NOW THEREFORE, BE IT RESOLVED, that the City Clerk be and hereby is authorized to act as "Deputy Controller" when required, and BE IT FURTHER RESOLVED, that when serving in the capacity of Deputy Controller said City Clerk shall have all the powers given the Controller under Local Law #5-1960. Carried. INSURANCr REPORT: Alderman Morris presented the following report: The Insurance Agents' Assn. of Ithaca has completed a survey of all insurance coverage currently carried by the City of Ithaca. At our first meeting with this group several changes were authorized by the Finance Committee, subject to approval of Council, the more important being: 1. Products Insurance on the Filtration Plant. 2. Increase bodily injury limits to $250,000/1 million and property damage limits to $50,000. 3. Add Fire Trucks to motor vehicle contract. Detailed report, including cost, will be submitted at a later meeting and we shall ask approval at that time. Alderman Stallman commended members of the Insurance Agents Assn. for their splendid work done on this report and expressed the gratitude of members of the Finance Committee for the combined efforts of the three men, Yr, 1cConnell, Geherin and Boothroyd for their working together for the combined good of the City. By Alderman Stallman: seconded by Alderman Harrison RESOLVED, that the thanks of the Council be extended to members of the Ithaca Insurance Agents Assn. for their work on the insurance report made on behalf of the City. Carried. iATING OF EMPLOYEES - A11END_N` M. Alderman Stallman reported that in reviewing members of the Police Department for merit increments January 1, 1961 an error had been made in that of patrolman Johnson. It is now deterrni.ned that he was eligible for and it is recommended by the Chief and Police Commissioner that he be given an additional increment, effective as of January 1, 1961. By Alderman Stallman: seconded by Alderman 1--orris RESOLVED, that the rating schedule for the Police Department, approved by the Council on December 29, 1966, be amended by increasing Patrolman Henry B. Johnson's 1961 salary to $5,332.00, effective as of January 1, 1961. Carried. PERSCN1liEL OFFICER: Alderman Stallman presented and reviewed a proposal suhudtted . by Mre H.E. Shackelton to serve as a personnel officer for the City of Ithaca on a part time basis at the rate of $6,00 per hour. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the City Attorney be authorized and directed to prepare an agreement with Yr. Shackelton in accordance with terms of his proposal'to serve as the cry's personnel officer, but in a total amount of not to exceed $2,000.00; and that the Mayor be authorized to sign and execute it on behalf of the City. Carried. AUDIT: By Alderman Stallman: seconded by Alderman Murphy RESOLVED, that the bills listed on audit abstract '42-1961 in the total amount of $11,018.12 which have been audited by the Finance Committee be and hereby are approved for payment. Carried. - 9 - February 1, 1966 i�IDS - FOLIC PATROL CARS ETC: Elderman Van.Narter reviewed bids received January 27th, by the Public Safety Committee for three patrol cars and one safety car (station wagon) for use of the Police Department. He advised that alternate bids on compact cars for patrol use had been solicited. Orly two bids were received on all types including the compact ones. On review, he re- ported it had been found that the compact cars could not meet desired speci- fications and therefore not suitable for patrol work. The bids received are listed as follows: Name of Bidder Type or Make Gross Trade-In Net Bid Cayuga Motors Corp. 3 Ford Fairlanes $7,764.00 $3,000,00 $40764.00 3 Ford Falcons 6,735.00 2,595.00 4,140.00 1 Ford Ranch Wagon Station Wagon 2,899.96 800.00 2,099.96 Jack Townsend Chev. 3 Chev. Biscayne 6,007.11 1,715.00 4,292.11 3 Chev. Corvairs 5,067,57 1,715.00 3,352.57 1 Chev. Biscayne Station Wagon 2,362.45 300,00 2,062.45 He recommended the low bid as submitted by Jack Townsend Chevroler, Inc. excluding compact cars be accepted. By Alderman VanMarter: seconded by Alderman Hagin XIHEREAS , bids on automobiles to be used as Police Patrol cars, which were 're- ceived by the Public Safety Committee of the Common Council on January 27, 1961 have been received by the Public Safety Committee of the Council, AND `,1HEREAS, the Chief of Police has recommended that the low bid submitted by Jack Townsend Chevrolet, Inc. for three 1961 Chevrolet, 2-door sedans and one 1961 Chevrolet - 4-door station wagon, in the total amount of $6,354.56 be accepted. N 9,4 THEREFORE BE IT RESOLVED, that the recommendation of the Chief of Police be accepted and approved; and that the contract for furnishing the City with three 1961 Chevrolet 2-door sedans and one 1961 Chevrolet 4-door station wagon be' and hereby is awarded to Jack Townsend Chevrolet, Inc. in the net amount of $6,354.56 in accordance with the terms of the bid as submitted; and that the cost thereof be charged against the 1961 Police Department budget, account IP'130. AYES: 13 NAYS: 0 Carried. TRAFFIC ORDINANCE AMr,NDMENT: Alderman VanMarter presented a traffic ordinance amendment regarding truck traffic on Hudson Street and recommended its adoption. B y Alderman Vanhiarter: seconded by Alderman Murphy RESOLVED, that Article XX of the Traffic Ordinance be amended by adding thereto Schedule XI, NO THROUGH TRUCKS; Through truck traffic shall be prohibited on these city streets, such prohibition shall not be Construed. to prevent tYoe delivFz or pickup of merchandise or other property along the streets from which such vehicles and combinations are otherwise excluded: Hudson Street; from Aurora Street to the South City Line Prospect Street; from Hudson Street to Aurora Street State Street; from Seneca Way to Albany Street Effective upon publication. AYES: 13 NAYS: 0 Carried and approved. Alderman VanYarter presented and recommended adoption of the following amendment, RE,-DOLVED, that Article XX of the Traffic Ordinance be amended by adding thereto Schedule XII, Trucks over five tons excluded; trucks, tractors and tractor-trailer combinations having a total gross weight in excess of ten thousand pounds shall be excluded from the following streets, such exclusion shall not be construed to pre- vent the delivery or pickup of merchandise or other property along the streets from which such vehicles or combinations are otherwise excluded: Hudson Street; from Aurora Street to the South City Line Prospect Street; from Hudson Street to Aurora Street State Street; from Seneca Way to Albany Street After some discussion of the foregoing it was referred back to the Public Safety Committee for study and clarification. - 10 - February 1, 1961 Alderman VanMarter presented and recommended adoption of the following: 3y Alderman VanMarter: seconded by Alderman 3tallman RESOLVED, that the Traffic Engineer be authorized to prohibit the all-night -parking of vehicles on street designated as Primary Streets. lie presented and reviewed a map showing the streets deemed to be primary ones and 3 schedule of those where it was recommended that such all-night parking be pro. hibited. He then presented and reviewed a report by the Traffic Engineer showz7,p� the additional cost of snow removal on some of these streets caused by cars par' e' thereon in support of his recommendation. Aldermen Murphy and Hagin stated they felt the intent was to prohibit such parking from December to May 1st, only. It was the general feel;ng that it would be impossible to enforce no parking on as many streets as proposed at this time. By Alderman Baldwin: seconded by Alderman Alo RESOLVED, that the foregoing motion regarding the prohibition of all-night parking on primary streets be tabled. AYES: 12 NAYS: 1 - Stallman Motion Carried. =1ECA WAY PARKING YETERS: Alderman VanMarter reported that during the trial period of parking on Seneca Way there had been no evidence of cars parked in the first two spaces adjacent to State Street being hit by down hill traffic and he therefore recommended the installation of two parking meters there. By Alderman VanMarter: seconded by Alderman Harrison RESOLVED, that the tentative budget for 1961 be amended by adding to budget item , 139, parking meters, an additional amount of $140..00 for the purchase and in- stallation of two additional parking meters on Seneca Way in the two spaces adjacent to State Street. Carried. YCUTH CENTER AGREEMENT: Action was taken to approve an agreement between the City and Town of Ithaca in the amount of $1,200.00 for the Town's proportionate share of the expense of operating the Youth Center as follows: By Alderman Harrison: seconded by Alderman Gibson RESOLVED, that the agreement between the City and Town of Ithaca providing that the Town pay the City the sum of $1,200.00 as its share of the cost of operating . the Youth Center for the year 1961 be approved; and that the Nayor be authorized to sign and execute it on behalf of the City. Carried. URBAN RRNT,TAL: The following resolution was presented and adopted: RESOLUTICN ACCEPTTiTG AN OFFER OF THE UNITED STATES TO FAKE A"? ADVANCE OF FEDERAL FUNDS TO THE CITY OF ITH AC A, 11 Ew YORK, TO G ID IN FINANCING THE COST CF PREPARING A GV']'ERA.L NEIGHBORHOOD MIET,TAL PLAN, DESIGNAT-D PLAT] NO. N.Y.R_79 (GN) . B y Alderman Mueller: seconded by Alderman Stallman IrMEREAS, under Title I of the Housing Act of 1949, as amended and supplernent,ed , th- United :States of America (herein called the "Government") has tendered to the of Ithaca , State of New York (herein called the "Local Public Agency") an offer, hereinafter mentioned, to make an Advance of Federal Funds to the Local Public Agency to aid in financing the cost of preparing a General Neighborhood Renewal Plan, designated Plan No. N.Y. R-79 (G"1) , in the urban renewal area described therein; and JAEREAS , the Local Public Agency has given due consideration to said offer. BE IT RESOLVED BY The Common Council of the City of Ithaca as follows: I, Section 1. The offer of the Government to the Local Public Agency, datr;d 10 January 1961, designated "Contract for Advance for Preparation of a General :Veighborhocd Rer_ewal Plan", Contract No_ �?oY. R-79 (GI\T) (A) , consisting of Parts I and II, under and subject to the provisions, terms, and conditions of -,,Thich thi Government would make an Advance of Federal funds to the Local Public Agency to aid in financing the cost of preparing a General Neighborhood Renewal Plan, designated Plan No.. N.Y, R-79 (UN) , situated in the City of Ithaca, New York, is hereby in all respects accepted. Section 2. The Local Public Agency agrees to abide by all of the provisions ; terms, and conditions of said offer;. I UNITED STATES OF AMICA HOUSING AND HOME FINANCE AGENCY CONTRACT FOR ADVANCE FOR PREPARATION OF A GENERAL NEIGHBORHOOD RENINAL PLAN under TITLE I OF TIM HOUSING ACT OF 1949, AS AM= PART I Offer for Planning Advance Date: JAN 10 1951 Plan No. N.Y. R-79(GN) Contract No. N.Y. R-79(GN)(A) To: City of Ithaca 330 East State Street Ithaca, New York SEC. 1. Offer. -- The United States of America (herein called the "Government") hereby offers to make to the City of Ithaca (herein called the "Local Public Agency") an advance of funds (herein called the "Advance"), as authorized under Title I of the Housing Act of 1949, as amended, (herein called "Title I") subject to the terms and conditions (Form No, H-3110b dated October 1957) attached hereto and made a part hereof, to aid the Local Public Agency in financing the cost of preparing a General Neighborhood Renewal Plan (herein called the "Plan"), for the area hereinafter described (herein called the "Urban Renewal Area"), in accordance with the provisions of Section 102(d) of said Title I. SEC, 2. Amount and Purpose of Advance, — The advance shall be in the amount of Sixty-One Thousand Three Hundred Fifty-Eight Dollars ($61,358) or such lesser amount as, together with other funds made available therefor, may be required to finance the cost of the preparation and conmletion of the Plan for the Urban Renewal Area more particularly described in Exhibit "A" which is attached hereto and made a part hereof. SEC. 3. Interest Rate. .,... Each payment by the Government to the Local Public Agency on account of the advance (herein called an "Advance Payment") shall bear interest, from the date such advance payment is made, at the rate of Four and Three Eighths per centum (4 3/8%) per annum. 1 .. SRO. 4,* boa 2 dog, ... This contract is subject to the following conditim s . ATONE UNrrM STATES CF AMMM Housing and Home ftnanae Administrator ,, Reg for of Urban Renewal Rft z .. Z r Exhibit A Project Boundary Descri�)tion Ithaca, New York Downtown Area N.Y. R-79 Gil The project boundaries are generally as follows- Beginning at the intersection of the northern line of -est Court Street and the western line of North Geneva Street; thence easterly along the northern line of 7--est Court Street and the northern line of East Court Street to the eastern line of Linn Street; thence southeasterly along Vita eastern line of Linn Street to the eastern line of Terrace Place; thence generally south along the eastern line of Terrace Place to the northern line of East Buffalo Street; thence generally eastT::.rd along the northern line of ''ast Bu:'falo Street to the eastern line of Parker Street extended to the north; thence genorally south along said extended line and the eastern line of Parker Street to the northern line of East Seneca _treet; thence generally ec st;mrd along the northern line of _ast Seneca. Street to eastern line of Schuyler Place; thence generally south along the eastern line of Schuyler Place to the southern line of Last State Street; thence generally Msterly along the southern line of Last State Otr at to the imstern property line of the "Wilcox ress Incorporated rhich fronts on East State Street; thence generally southerly along the iresterly property line of the 7ilmr. Press Incorporated and continuing along an extended line thereof to the northern property line of the Ithaca Street Rail-my Incorporated; t-ience generally easterly and southeasterly along the northern and nortav estern property line of the Ithaca Utreet Rail.,uy Incorporated to the northern bank of Six 1.1ile Creek; thence southerly to the south bank of Six Nile Creek, thence generally westerly and south>resterly along the southern bank of Six Hile Creek to the western line of South Geneva Street extended; thence generally northerly along the western line of South Genova Stmet to the southern line cf `'est Green Street; thence generally westerly along the southern line of 'hest Green Street to the tJestOrn line of South. Albany Street; thence generally northerly- alone- the vrestarn line of South Albany Street an.' north Albany Street to tale northern line of ' est Seneca Street; thence generall-,� easterly along the northern line of 7est Seneca. Street to the luestern line of north Geneva Street; thence generally northerly to the northern line of "-est Court Street and the place of beginning. Form H-3110b (10-57) CONTRACT FOR ADVANCE FOR PREPARATION OF A GENERAL NEIGHBORHOOD RENEWAL PLAN under TITTLE I OF THE HOUSING ACT OF 1949, AS AMENDED PART II TERMS AND CONDITIONS SEC. 101. Use of Certain Terms. -- Except where the context clearly indicates otherwise, the following terms, as used herein, shall have the meanings ascribed to them in this Section. The capitalized term, "Administrator", means the Housing and Home Finance Administrator, Housing and Home Finance Agency, or other person who may be at the time acting in such capacity or authorized to perform the functions of such Administrator, or the authorized representative thereof, or any other person otherwise authorized to perform the functions to be performed hereunder by the Administrator as that term is used in. this Contract. The term, "Contract" or "Advance Contract", means the contract between the Government and the Local Public Agency created by the Local Public Agency's acceptance of the Offer, and includes Parts I and II hereof. The term, "Application", means the written application for the Advance for the preparation and completion of the Plan, together with all explanatory, supporting, or supplementary documents, heretofore filed with the Housing and Home Finance Agency by or on behalf of the Local Public Agency. SEC. 102. Preparation and Completion of the Plan. -- (a) To the extent that funds are available therefor, the Local Public Agency will commence, carry on and complete the preparation of the Plan with all practicable dispatch, in a sound, economical and efficient manner, in accordance with all applicable laws and the provisions of this Contract. Prior to taking action with respect thereto, the Local Public Agency will furnish the Administrator with such copies of such proposed contract documents pertaining to the preparation and completion of the Plan, and with such other data pertaining to expenditures proposed to be made for the preparation and completion of the Plan, as the Administrator may reasonably request, includingywithout limiting the generality of the foregoing, data with respect to fees and salaries proposed to be established for employees of the Local Public Agency who are to be engaged in the preparation and completion of the Plan. The Local Public Agency will incorporate in each contract which is entered into by it with respect to the preparation and completion of the Plan, such provisions and conditions as may be necessary to enable the Local Public Agency to carry out the preparation and completion of the Plan and to observe, require appropriate observance of, perform and carry out the applicable provisions of this Contract. _ 1 _ (b) The completed Plan shall meet the following requirements: (1) It shall conform, in the determination of the governing body of the locality, to the general plan of the locality as a whole and to the workable program of the community meeting the require- ments of Section 101(c) of Title I; (2) It shall outline the urban renewal activities proposed for the Urban Renewal Area; (3) It shall provide a framework for the preparation of Urban Renewal plans for the Urban Renewal Area; and (4) It shall indicate generally, to the extent feasible in preliminary planning, the land uses, population density, building coverage, prospective requirements for rehabilitation and improvement of property within the Urban Renewal Area and any portion, or portions, thereof contemplated for clearance and redevelopment. SEC. 103. Approval of the Completed Plan. -- Upon the completion of the Plan, the Local Public Agency will promptly submit it to the governing body of the locality for approval and upon such approval shall then submit such plan as approved to the Administrator for approval. SEC. 104. Urban Renewal Project to be Undertaken by Local Public Agency. -- Upon the approval of the completed Plan by the governing body of the locality and by the Administrator, the Local Public Agency will promptly initiate the planning of an urban renewal project which shall include at least ten percentum (10%) of the Urban Renewal Area and, upon the completion of such planning, shall promptly undertake, with Federal financial assistance under Title I, such project. The Local Public Agency shall, consistent with its capacity and resources, carry out such other urban renewal projects in the Urban RenevAl Area as are contemplated by the general neighborhood renewal plan, within a period of not more than ten (10) years commencing with the approval of the Plan. SEC. 105. Government Payments on Account of Advance. -- (a) The Government will make Advance Payments, from time to time, as needed for the purposes hereof, if the Local Public Agency, prior to each such payment, shall have filed with the Administrator its requisition therefor and a written statement of its estimates of cash needs (on a form or forms prescribed by the Administrator) and such certificates, opinions of counsel, and other data pertaining to the preparation and completion of the Plan as the Administrator may reasonably require, to justify and support the Advance Payment requisitioned. (b) Notwithstanding any other provisions of this Contract, the Government may elect not to make a particular Advance Payment: (1) If the Local Public Agency shall have made any misrepresentation of a material nature in its Application, or any supplement thereto, or amendment thereof, or in this Contract, or in or with respect to any document furnished in connection therewith or pursuant hereto; - 2 - (2) If there is then pending litigation with respect to the Advance or the performance by the Local Public Agency of any of its duties or obligations hereunder which: may jeopardize or adversely affect the Contract, the Advance, the preparation and completion of the Plan, or the undertaking of projects within the Urban Renewal Area; (3) If the preparation and completion of the Plan has been or is to be undertaken and accomplished otherwise than in accordance with applicable law and this Contract; (4) If, after having furnished to the Administrator, when requested by the latter pursuant hereto, any data concerning any proposed action hereunder, the Local Public Agency shall have proceeded further with respect to such proposed action without having been advised by the Administrator that the Government has no objection to the Local Public Agency's so proceeding; (5) If the status of the workable program referred to in Section 101(c) of Title I' or the status of the general plan for the development of the locality as a whole, is not then adequate for the timely preparation and completion of the Plan; or (6) If the Local Public Agency shall be in default with respect to any of the provisions of this Contract theretofore to be complied with by it. SEC. 106. Establishment and Maintenance of General Neighborhood Renewal Plan Account. -- The Local Public Agency will establish and maintain a separate account which shall be designated "General Neighborhood Renewal Plan Account", together with the number of this Contract, and will promptly credit to said Account all moneys which are provided to it by any source for financing the cost of the preparation and completion of the Plan. SEC. 107. General Neighborhood Renewal Plan Budget. -- Prior to commencing prepa- ration of the Plan hereunder, the Local Public Agency will prepare a budget therefor (on forms prescribed by the Administrator). No budget (or such revision thereof as may be prepared and submitted thereafter by the Local Public Agency) sball be effective unless and except to the extent approved by the Administrator as the "General Neighborhood Renewal Plan Budget" for the purposes of this Contract. SEC. 108. Reports on Status of General Neighborhood Renewal Plan Budget and Account. -- At such time or times as the Administrator shall specify, the Local Public Agency will prepare (on forms prescribed by the Administrator), and submit to the Administrator, such reports as he may reasonably request relative to the matters covered hereby, including reports concerning costs and obligations in- curred by it with respect to the preparation and completion of the Plan. SEC. 109. Charges Against General Neighborhood Renewal Plan Account. -- (a) Subject to other provisions of this Contract, the Local Public Agency may charge to the General Neighborhood Renewal Plan Account only such of its costs as are in conformity with the General Neighborhood Renewal Plan Budget. - 3 - (b) The Local Public Agency will not charge against the General Neighborhood Renewal Plan Account and will not use advance funds in payment of: P"w (1) any items or costs except those incurred for the preparation and completion of the Plan, or otherwise to tarty out the provisions of this Contract: Provided, however, That costs incurred for the preparation and completion of the Plan, as used herein, shall not include the preparation or revision of a general plan for the develop- ment of the locality as a whole in which the Urban Renewal Area is situated; the preparation of the workabpLe program referred to in Section 101(c) of Title I; the preparation of surveys and plans for any, specific urban renewal project; or the survey of any specific urban area to determine whether the undertaking of urban renewal projects therein may be feasible; (2) costs of a regular or continuing nature which are not directly attributable to the preparation and completion of the Plan; (3) costs incurred with respect to any action concerning which the Local Public Agency has been requested by the Administrator to furnish data to the latter relating to the proposed action, if the Local Public Agency shall have proceeded further with respect to such proposed action without having been advised by the Administrator that the Government has no objection to the Local Public Agency's so proceeding; (4) costs incurred by the Local Public Agency after notice of the suspension or termination, in accordance with Section 130 hereof, of any or all of the Government's obligations under this Contract, without the written consent of the Administrator to the incurring of such costs; (5) costs incurred prior to the date of this Contract or prior to the Administrator's approval of a "General Neighborhood Renewal Plan Budget" for the preparation and completion of the Plan, whichever is earlier; or (6) costs incurred contrary to the provisions of this Contract. SEC. 110. Checks, Orders and Vouchers. -- Any check or order drawn by the Local Public Agency with respect to any item which is or will be chargeable against the General Neighborhood Renewal Plan Account will be drawn only in accordance with a properly signed Voucher then on file in the office of the Local Public Agency stating in proper detail the purpose for which such check or order is drawn. SEC. 111. Repayment of Advance; Allocation of Costs; Inclusion of General Neighborhood Renewal Plan Cost in Gross Project Cost. -- (a) The Local Public Agency will repay, with interest at the rate specified in Part I of this contract, each Advance Payment hereunder, out of any moneys which become available to it, from whatever source derived, for the undertaking of the first urban renewal project in the Urban Renewal Area. - 4 - (b) Costs incurred by the Local Public Agency in accordance with this contract for the preparation and completion of the Plan will be included in the Gross Project Cost, as such term is defined in Section 110(e) of Title I, of the first urban renewal project undertaken in the Urban Renewal Area pursuant to Section 104 hereof. (c) In the event of the undertaking of any other urban renewal project, or projects, in the Urban Renewal Area, appropriate allocations of the costs incurred by the Local Public Agency in the preparation and comple- tion of they Plan, in accordance with this Contract, may be made by the Government so that each such project may bear its proper allocable part, as determined by the Adin niftrator, of such costs. SEC. 112. Disposition of Certain Moneys on Termination of Government's Obligation. �- Upon termir-ation, pursuant to Section 130 hereof, of the Government's obligations under this Contract, the Local Public Agency will credit to the General Neighbor- hood Renewal Plan Account the proceeds from the sale, at fair market value, of the materials, equipment, supplies and property on hand which were acquired with Advance ftmd.s hereunder or, in the alternative, a sum equal to such fair market value. SEC. 113. Remittance of Unexpended Balance in General Neighborhood Renewal Plan Account. ®- Upon completion of the preparation of the Plan or upon termination, pursuant to Section 130 hereof, of the Government's obligations under this Contract, the Local Public Agency will remit to the Government the amount of the unexpended balance, if any, of Advance funds after the payment or provision for payment by the Local Public Agency of such costs as are, in accordance herewith, chargeable to the General Neighborhood Renewal Plan Account, and the Government will credit the amount so returned against the outstanding principal amount of the Advanceb The action of the Government in accepting or in crediting such amount shall not constitute a waiver of any claim which the Government may other- wise have arising out of this Contract. SEC. X14. Maintenance of Records. mm The Local Public Agency will, at all proper times, maintain full and accurate books and. records, in conformity with uniform reasonable requirements established by the Administrator to facilitate the administration of the urban renewal program, with respect to the matters covered by this Contract, including records which permit a speedy and effective audit and will fully disclose the amount and disposition by they Local Public Agency of any private or other non-Federal funds used for or in connection with the preparation and completion of the Plan. Such records shall also include full and accurate books and records documenting all receipts, deposits, and expendi- tures, urges and credits by it with respect to the preparation and completion of the Plan and the General Neighborhood Renewal Plan Account. Checks and orders drawn in payment of costs incurred by the Local Public Agency for the preparation and completion of the Plan shall, when paid, together with the vouchers pertaining thereto, be kept separate and. apart from all other checks, orders and vouchers. SEC. 115. Government Audits and Inspections. ®= The Local Public Agency will, during normal business hours, permit the Administrator to have full and free access to and to examine all books and records of the Local Public Agency with respect to the preparation and completion of the Plan and other matters covered by this Contract and will permit the Administrator to make audits of such matters including, without limiting the generality of the foregoing, its contracts, pay- rolls, records of personnel, conditions of employment, invoices, books of accounts and other data relative to such matters. ® 5m SEC. 116. Reports and Information. -- The Local Public Agency will, at such times and in such form as t e Administrator may reasonably require, furnish him with such periodic reports concerning the status of the preparation and completion of the Plan, the expenditures made and to be made by it for the preparation and completion of the Plan, and with such other statements, docu- mentary data and information, relative to such matters, as he may reasonably request. SEC. 117. Insurance and Bonds. -- The Local Public Agency will procure and maintain or cause to be procured and maintained, insurance and fidelity and surety bonds as may be appropriate and necessary in connection with the prepa- ration and completion of the Plan by or on behalf of the Local Public Agency hereunder, and for the protection of all funds and property becoming available to or acquired by it or on its behalf for the undertaking, preparation and completion of the Plan. Such insurance and bonds shall be of such types and in such amounts as the Administrator shall have determined to be proper and adequate to protect the interests of the Local Public Agency under and by virtue of this Contract, and shall be procured from financially sound insurance, fidelity or surety companies at the lowest practicable cost. SEC. 118. Competitive Bidding. -- The Local Public Agency will give full opportunity for free, open and competitive bidding for each contract to be let by it calling for the furnishing of any materials, supplies or equipment for use in the preparation and completion of the Plan; will give such publicity to its advertisements or calls for bids for each such contract as will provide adequate competition; and the award of each such contract, when made, will be made by it as soon as practicable to the lowest responsible bidder: Provided, That in the selection of such materials, equipment or-supplies, the Local Publie C Agency may, in the interest of standardization or ultimate economy, if the advantage of such standardization or such ultimate economy is clearly evident and an appropriate provision for such action is included by it in the proposed contract documents uppn which bids are invited, award a contract to a responsible bidder other than the lowest in price: Provided further, That if the estimated amount of the proposed contract, as estimated by the Local Public Agency, is $2,500 or less, such contract may, except where contrary to the requirements of State of local law, be 'let on the basis of informal bidding: Provided further, That purchases of such materials, equipment or supplies in amounts of 1,000 or less may, except where contrary to the requirements of State or local law, be made from time to time by the Local Public Agency without observance of the other provisions of this Section. SEC. 119. Nondiscrimination against Employees or Applicants for Employment. -- In the carrying out of the planning work covered by this Contract, there shall be no discrimination against any employee or applicant for employment because of race, religion, color or national origin. This provision shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Local Public Agency will insert the foregoing provision in all of its contracts for work in connection with the preparation and completion of the Plan and will require all of its contractors to insert a similar provision in all subcontracts for such work: Provided, That the foregoing provisions of this Section shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. - 6 - 9 SEC. 120. Meeting Requirements of State or Local Law. -- In the event that any election, referendum, permit, approval, notice or other proceeding or authorization is requisite under applicable law in order for the Local Public Agency to accept the Offer or to undertake the preparation and completion of the Plan hereunder, or to observe, assume or carry out any of the provisions of this Contract to be observed, assumed, or carried out by it, the Kcal Public Agency will initiate and consummate, as provided by law, all actions necessary to be initiated and consummated by it with respect to any such matter so requisite. SEC. 121. Interest of Certain Federal Officials. No member of or Delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Contract or to any benefit to arise from the same. SEC. 122. Interest of Local Public Agency Personnel and Other Public Officials. -- (a) The Local Public Agency will adopt and enforce measures appropriate to assure that no member of its governing body and no official or employee of the Local Public Agency who exercises any functions or responsibilities in connection with the undertaking or carrying out of the preparation and completion of the Plan shall voluntarily acquire any personal interest, direct or indirect, in any property included in the Urban Renewal Area or in any contract or proposed contract in connection with the preparation and completion of the Plan. If any such member, official or employee presently owns or Controls, or in the future involuntarily acquires, any such personal interest, he shall immediately disclose such interest to the Local Public Agency. Upon such disclosure such member, official or employee shall not participate in the preparation and completion of the Plan or in any action by the Local Public Agency affecting the preparation and comple- tion of the Plan unless the Kcal Public Agency shall determine that in the light of such personal interest, the participation of such member, official or employee in any such action would not be contrary to the public interest. The Local Public Agency will promptly advise the Administrator of the facts and circumstances concerning any dis- closure of interest made to it pursuant to this subsection. (b) The Local Public Agency will adopt and enforce measures appropriate to assure that no member of the governing body of the locality in which the Urban Renewal. Area is situated and no other public official of such locality who exercises any functions or responsibilities in the review or approval of the preparation and completion of the Plan shall voluntarily acquire any personal interest, direct or indirect, in any property included in the Urban Renewal Area, or in any contract or proposed contract in connection with the preparation and completion of the Plan. (c) The Local Public Agency will adopt and enforce measures appropriate to assure that no agent or contractor (or employee of such agent o'jr contractor) employed in or performing services in connection with the preparation of the Plan covered by this Contract shall have any interest, or voluntarily acquire any interest, direct or indirect, in the Urban Renewal Area or any parcels therein. - 7 - t SEC. 123. Individual Liability of Local Public Agency Personnel. -- No member of the Local Public Agency's governing body, and no other officer of the Local Public Agency, shall be individually or personally liable on an obligation assumed by the Local Public Agency hereunder. SEC. 124. Bonus, Commission or Fee. -- The Local Public Agency will not pay any' bonus, commission or fee for the purpose of obtaining the Administrator's approval of the application for the Federal financial assistance provided for heam in, or any other approval, or concurrence by the Administrator which may be necessary under this Contract. SEC. 125. Claims against Government by Other Persons. --Nothing contained herein shall create or justify any claim against the Government by any person employed by the Local Public Agency or with whom the Local Public Agency may have contracted or may contract relative to the preparation and completion of the Plan. SEC. 126. Contracts for Federal Financial Aid. -- Neither this Contract nor any acts in pursuance hereof shall obligate the Government to enter into any contract with the Local Public Agency or any other entity for Federal financial assistance in connection with the Plan or for the planning or undertaking of any specific urban renewal project in the Urban Renewal Area, it being expressly understood that the Government will, in its sole discretion, determine whether or not any such contract shall be entered into by it. SEC. 127. Provisions Concerning Certain Waivers. -- Subject to applicable Federal law, any right or remedy which the Government may have under this Contract may be waived in writing by the Government by a formal waiver, if, in the judg- ment of the Government, this Contract, as so modified, will still conform to the terms and requirements of pertinent laws. SEC. 128. When Rights and Remedies Not Waived. -- In no event shall the making by the Government of any Advance Payment hereunder constitute or be construed as a waiver by the Government of any breach of covenant or any default which may then exist on the part of the Local Public Agency, and the making of any such Advance Payment while any such breach or default shall exist shall in no wise impair or prejudice any right or remedy available to the Government in respect of such breach of default. SEC. 129. How Contract Affected by Provisions Being Held Invalid. -- If any provision of this Contract is held invalid, the remainder of this Contract shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of Title I and other applicable laws. SEC. 130. Suspension or Termination of Government's Obligations. -- If the Local Public Agency unduly delays the preparation and completion of the Plan, fails to comply with any of the provisions hereof, or abandons the preparation of the Plan, or if, for any reason, the Commencement, prosecution or timely completion by the Local Public Agency of the preparation and completion of the Plan or of the undertaking of any project contemplated by the Plan is rendered improbable, unfeasible, impossible or illegal; or in the event of war involving the defense � of the United States, or of a declaration or proclamation of a national emergency arising out of a threat of such a war or out of a threat of hostilities involving - 8 - the defense of the United States, the Government may, by written notice to the Local Public Agency, suspend any or all of the Government's obligations under this Contract until such time as the condition or situation resulting in such suspension has ceased or been corrected or may terminate any or all of the Government's obligations under this Contract. SEC. 131. State Law. -- Notwithstanding any other provision hereof, nothing herein shall require the Local Public Agency to observe or enforce compliance with any provisions hereof, perform any other act or do any other thing, in contravention of any applicable State lkw: Provided, That if any of the provisions of this Contract .violate, or if compliance therewith would require the Local Public Agency to violate, any State lkw, or if because of any other reason, the Local Public Agency cannot comply with any of such provisions, the Local Public Agency shall at once so notify the Administrator in writing in order that such changes and modifications as may be appropriate may be made. SEC. 132. Completeness of Contract. -- This Contract contains all the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Contract, shall be deemed to exist or to bind any of the parties hereto. - 9 - 11 - February 1, 1951 Section 3. The mayor of the Local Public Agency is hereby authorized and directed forthwith to send to the Housing and Home Finance Agency two certified copies of the proceedings of the Local Public Agency in connection with the adoption of this Resolution, together with two certified copies of this resolution; and such further documents or proofs in connection with the acceptance of said offer as may be requested by the Government. Section 4. The City Controller is hereby authorized to file requisitions, together with the necessary supporting documents, with the Government, from rime t3 time as Advance funds are required, requesting payments to be made to the loc- i Public Agency on account of the Advance provided for in said offer, and to do and perform all other things and acts as required to be done or performed in order to obtain such payments;, Section 5. This resolution shall take effect immediately. n YES: 13 NAYS: 0 Unanimously Carried; TJRBA'V REiJF PL CONTRACTS: Alderman Mueller presented, reviewed and recommended for approval a contract with Rogers, Taliaferro & Lamb in the amount of $24,300.00 for study of a General Neighborhood Renewal Plan for Ithaca, He stated that 121,000.00 of this will be payable from federal advances„ By Alderman Mueller: seconded by Plderman Stallman J RESOLVED, that the Yayor be and hereby is authorized to execute a contract in the amount of $24,300.00 with Rogers, Taliaferro & Lamb on behalf of the City for a General Neighborhood Renewal study for Ithaca with the understanding that $21,000.00 thereof shall be paid from federal advances. AYES: 13 NAYS: 0 Carried. Alderman Mueller then presented, reviewed and recommended for approval a contract in the amount of $19,000,.00 with Arthur D. Little Company for economic studies and stated that it is expected this contract will bo approved tomorrow by HHFl:. By Alderman P:ueller: seconded by Alderman Stallman RESOLVED, that the Yayor be and hereby is authorized to execute o conLrbcr, in the amount of $19 ,000.00 with Arthur D. Little Company on behalf of the City sit -F,c! to its receiving approval of HHFA., 1,YES: 13 NAYS: 0 Carried, On motion the meeting wag adjourned.. � Geo. A. Bltean City- Clerk COFMCN C CUNC IL PROCEEDINGS CITY OF ITHAc p , !U.Y. Regular meeting 7:30 p.m. March 1, 1961 PRES ENT: Mayor - Smith Aldermen - Murphy, Mazza, VanMarter, Harrison, Gibson, Hagin, Baldwin, Stallman Miller, Alo, lE ueller, Hart Attorney - Johnson Chief of Police - VanOstrand Fire Chief - ?weaver Bldg. Commr. - Golder Controller - Weinstein Chamberlain - Mrs. Shaw Clerk - B" can MINUTE'S: Minutes of the preceding meeting were duly approved. MRS. ALBERT H"W R SR_ APPOINTITNT: The Mayor announced with regrets the resignation of Alderman Robert Mueller as a member of the Greater Ithaca Regional Planning Board. He recommended the appointment of Yrs. Albert Hoefer, Sr. to fill the vacancy on this Board for the term ending December 31, 1961. By Alderman Harrison: seconded by Alderman Murphy RESOLVED, that the appointment of Nrs. Albert Hoefer, Sr. as a member of the Greater Ithaca Regional Planning Board for the term ending December 31, 1961 be approved and confirmed. Carried. CITY JAIL REPO The Clerk read the annual report of inspection of the City Jail made by N.Y. State Commission of Correction on January 15 , 1961. It in- cluded the following recommendations: U 1. That the city officials construct an adequate detention facility according according to modern approved plans and that, if by July 15, 1961 no action is taken by the City, the Commission move to close the facilities as in- adequate under Article 3, Section 46 of the Correction Law. 2. That the toilet and lavatory in the cell for females be placed in proper working order. Mayor Smith advised that the second recommendation had been complied with immediately upon receipt of the report. On the first one he noted that it is the City's intent to build a new City Hall and Police Station which will include modern jail facilities as soon as possible and practical but that it does not seem advisable to spend any money on the present jail. The report was received and ordered filed and the Mayor agreed to advise N.Y.S. Commission of Corection of the City's position in regard to the construction of a new Jail. (P.F.#723 ) CORJELL UNNERSITY TRAFFIC RULES & MULATIQJS: The Clerk reported receipt of and amendment to Section VII of Cornell University's Traffic Rules & Regu'lartions for filing as required by Section 5708 of the Education Law. It was ordered filed. (P.F. # 967 ) rLECTION INSPECTORS• The Clerk read a letter from Tompkins County Election Commissioners outlining their objections to the combining of polling place for registration purposes. It was their expressed feeling that all polls be kept open for registration purposes and that the full complement of four inspectors be maintained in each place. Iu:ayor Smith directed Alderman Stallman and Alderman Gibson to discuss this matter with the Election Commissioners and report back. MY..._ME - TYPMMR.• The Clerk read a letter from the City Judge requesting an additional appropriation Of $173.50 for the purchase of a new typewriter for use of the Traffic Violations Bureau. By Alderman Stallman: seconded by Alderman Baldwin RESOLVE, that the request of the City Judge be approved and that the tentative budget for 1961 be amended by adding to budget item ,118 thereof the amount of X173.50 to finance the purchase of the aforementioned typewriter. Carried. y - 2 - March 1, 1961 GRANDVIEW P.VWP, TATS SALE: The Clerk reviewed the city's ownership of two lots on Grandview Avenue which had been offered for sale at public auction on three seperate occasions in the past without success. He advised that he had received another offer from an interested buyer at this time. The Finance Committee recommended advertising this property for sale at public auction again. By Alderman Hart: seconded by Alderman Alo 14HEREAS, certain properties were purchased by the City to provide the right-of- way needed for the extension of Grandview Avenue between Aurora and Hudson Street; and TAHEREAS, this street has been completed insofar as the right-of-way is concerned and the Board of Public Works has subdivided the remainder of the land into building lots, two of which are currently owned by the City, and nm longer needed for public purposes, NOW THEREFORE BE IT RESOLVED, that the following described premises be offered for sale at public auction under the direction of the City Clerk: Two lots of irregular size marked Lot A and Lot B to be sold as one unit. Said lots are shown on a map entitled: "Proposed Grandview Avenue Extension - Right- of-way study", dated January 27, 1956 and on file in the office of the City Engineer, ' TERMS OF SALE: Successful bidder will be reruired to pay at least 10% of his bid at the time of the sale, the balance to be paid upon delivery of Quit Claim Deed. The City of Ithaca hereby reserves the right to reject any and all bids on these lots. AND BE IT FURTHER RESOLVED, that the City Clerk be and hereby is authorized to offer for sale said lots A and B as a unit, and he is hereby directed to report to this Common Council the bids received; and he is further directed to include in his advertisement for sale that the City of Ithaca, through its Common Council, hereby reserves the right to reject any or all bids received. AYES: 12 NAYS: 0 Carried. STA'%TDARDIZATICN OF EQUIPMENT: The Clerk reported that the Board of Public Works had requested the Council to authorize the standardization of the following types of equipment and the advertisement for bids thereon accordingly: 2 - Free-flow filters - manufactured by Filtration Equipment Co, Rochester, N.Y. 1 - 5-ton tandem roller - manufactured by Buffalo-Springfield Roller Co. 1 - Big Scottie Salt Spreader - manufactured by Tarrant Mfg. Company 12 - Darling Valves - 4 sizes with appurtenances 2 - Sets of three gang mowers - Worthington Alderman Stallman reported that this has been approved by the Finance Committee for purposes of efficiency and economy. By Alderman Stallman: seconded by Alderman Alo IrEEREA.S , the Board of Public Works has requested the Common Council to authorize the standardization of the equipment listed in the foregoing schedule, and WHEREAS, 1) the City of Ithaca is currently using this type of equipment all of which has given satisfactory service over several years, 2) a large inventory of parts for repairs must be maintained, 3) it is deemed necessary to limit the type of equipment to a standar't make to keep the inventory of repair parts at a minimum, and '4HERLP', it is the sense of this Council that for reasons of efficiency and economy, as herein cited, there is need for standardization of all of the equip- ment in the foregoing schedule to be purchased by the City, as recommended by the Board of Public Works, NOW THEREFORE BE IT RESOLVED, that the free-flow filters, tandem roller, salt spreader, valves and gang mowers to be used by the City be limited to the t:/pes listed in the foregoing schedule; and that the Board of Public Works, through its Superintendent, be authorized to advertise for bids thereon; and that he be authorized to include such limitation in his notice to bidders. AYES: 12 MAYS: 0 Carried & approved by Mayor. POLICE PISTOL RA11GE: The Clerk reported that the Board of Public Works had requested an additional appropriation of $1,000.00 for the renovation of the basement of the Eagles building at 330 E. State Street for use by members of the Police Department for an indoor pistol range. By Alderman VarMarter: seconded by Alderman Murphy RESOLVED, that the request be referred to the Public Safety Committee for further study and report thereon at the next regular meeting of the Council. Carried. 3 - Yarch 6, 1961 hNNUAL REFORTS: The Clerk reported receipt of annual reports for 1960 from the City Chamberlain, Sealer of Wts. & Msrs. and the Superintendent of Public '°forks. Copies of each of the reports were distributed to the Aldermen. All of the reports were reviewed and ordered filed, BD.OF EDUCATION CCNTRRACTS• The City Attorney presented and reviewed a contract with the Board of Education for the collection of school taxes by the City Chamberlain for the fiscal year from July 1, 1961 through June 30, .1962 for a lump sum of $14,523.01 payable on or before December 31, 1962. He presented V another contract covering services performed for the Board by the Ithaca Civil Service Commission for the same period for a lump sum payment of $1,577.1$ payable .a on or before November 1, 1961. Alderman Stallman reported both contracts had been reviewed by the Finance Committee and their terms had been negotiated and agreed upon with the complete cooperation of the Board of Education. By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the contracts with the Board of Education for collection of school taxes by the City Chamberlain and for services of the Civil Service Commission respectively be and hereby approved; and that the Mayor and City Clerk be authorized to sign and execute same on behalf of the City. Carried. PERSONNEL OFFICER AGREEMENT: Attorney Johnson presented a contract with Horace E. Shackelton, Sr. covering his services as Personnel Consultant for the City for the period from April 1, 1961 through December 31, 1961 at the rate of $6.00 per hour, payable each month upon proper audit by the Cozrmon Council, the total sum payable not to exceed $2,000.00 in any one calendar year. Alderman Stallman reported that the agreement had been approved by the Finance Committee in consultation with Yx. Shackelton. He advised that it will be necessary to purchase a desk and a chair for Mx. Shackelton's use in the Civil Service Commission's office but that otherwise there will be no additional expense. By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the agreement with Mr. Shackelton for his services as Personnel Consultant be approved as presented; and that the Fayor and City Clerk be authorized to sign and execute it on behalf of the City. Carried. 1DA KOWALSKI DAMAGE CLAIM: Attorney Johnson recommended settlement of the Ida Kowalski damage claim for $150.00. He stated that the claim was made for false arrest and that while settlement as recommended is no admission of guilt it is the consensus of all concerned that it would cost more than this amount in terms of time of city officials needed at a trial. By Alderman Stallman: seconded by Alderman Mazza RESOLVED, that the City Attorney be authorized to settle this damage claim against the City as recommended; and that the expense of said settlement be charged against budget item 4260-1, judgements and settlements. Carried. ?NEYATIO'V _ YARSHALL-HIRSHF^LD TR^CT: Attorney Johnson advised thFt it will be necessary again to request en_Petment of legislation regarding annexation of the Y,arshall-Hirshfeld tract because there was a mistake in the original senate and assembly bills relating to this subject *4hich necessitated that they be redrawn and they now have different Intr. numbers. By Alderman Gibson: seconded by Alderman Mueller RESOLVED, that the Common Council of the City of Ithaca , "?.j'. hereby requests the enactment by legislation as set forth in Senate Bill Intro. Mo. 1367, Print No. 2335; Assembly Bill Intro. No. 1935, Print Y1o. 3678; entitled: "An Act to Provide for Extending the Boundaries of the City of Ithaca , Annexing thereto a Portion of the Town of Ithaca , to Provide for the Government of the Annexed Territory, the Apportionment and Payment of Town and Other Bonded Indebtedness an(' the Collection of Unpaid Taxes." Ayes: 12 Hays: 0 Carried. SIDE'°'ATE{ LIABIUTy Attorney Johnson recommended that the Council request en- actment of legislation regarding the liability of abutting property owners who fail to maintain sidewalks properly. 4 i-a-ec i 1 , 19'11 3 t a 111,1 az I secan,.ea' 1 et o r m,a-,-L H_-3 01 V_'D t :a t -k-'ic Cobq:.ion Cou-1c il of the C i t,,,;- of Ithaca, Y 1"! req,uests the enactment "bl-- le-islation as set fort'i in Se-.,.ate -All T -1tro. __o. 2737, -11j- -,-,o. 15; Assembly dill Intro. _T0. 3`• ,59 � -U - �L t, .: 2(� 1 0 o. 4060; entitled: "An Act to amend the It-,-iaca Ci+v-,, G'Liart-er, i-i r�- Latio-L,i to tine liabilit=y of abuttin, -orol)ert.y o—ners _I.,o fail tai.-- sidewall-s -iro-)crl, and re,,Ieali.-.,- certain --)rovisions t'lerciia relatin- thereto. 12 STATE AID - LOCAL ASSISTANCE, ARTERIAL HIGHWAYS, Sj-31iAGE TREATMENT - YACILMES: Alderman Miller presented, rRviewed and recommended adoption of three -proposed resolutions as folloi-Ts : a- EdSOLUTIOF PETITIOITIHG T17 LEGISLATURE AND GOVERNOR OF THE STATE 0C OF N"MI YORX r -AVORAPLY 0-1-T LEOISLAIIION INCREASTYG LOCAL SSISTA-,'CE TO ACT _L Lj 1. Dy Alderman Miller: Seconded by Alderman Stallman r 7-tT .—LEREAS t1-ie '.'it-r of Ithaca in common with many other commui-cities of this state is faced -ith a continuInE, period of increasine- mu-nici-)a! Costs ; Frith accumulating needs for maintaining- and rebuilding the essential ph rslcal cow-73onents of t'ae City, its public biiildinG, its streets , 'U-rid-cs and sewers; and with meetin,; the le-itimate require- ments of its cm-oloirees for adequate salaries and of its citizens for adequately supported services ; and -=P LEAZ, the assessed valuation of real estate in Vrie City of Ithaca, can no longer provide a sufficient ta,,, bas,e to su-j1port adequately these essential chary es on the City 7overnment, aad �.7"TAR ZAS , the .-,)rojected -rowt_'i of total real estate valuation within . *"I tlie City of Ithaca TTill average less than 1� -)er year wit-A- the result that the Cit.-,, of Ithaca is faced -with the choice of ever increasi.ne, tax rates or ever deterioratin- city services and -,-)hysical ?lant, and 'J"12111�AS , current e::penditures of the City of Ithaca have increased almost 50,` (48.9,o) since 1952, per capita local assistance received b the City of Ithaca from tAe State of K-ew York has increa-s,ed, aY%,ly 7�0 In the. same period; and In 1952 Ter cap to assistance represemted 15'P"' of current expenditures but by 1960 this -percenta�e had declined to less than ll/'j of current e-xpenditures. ZO-J T=`-MEFORB D11 IT RESOLVED that the Cormon Council of the Citir of Ithaca does hereb-y resnectfull�,, i-)etition the Governor and Legislature of the State of '_Jei,- York to act favorably on 1assembly dill Iatroductori Yo. 1495 entitled, "An Act to Amend t1ie State Pinance LaTT, in relatioa.-I to state assistance for the 8uppart of local -overnxent and the re- duction of local real estate taxes, " providln, for an increase inner capita local assistance to cities from ',;6.75 to J2.00 -ier ca-)ita, and PE IT �-I-j 2 P_31 r.'9OL _D that copies of t-lis ResolutJ or I e addreeged by the most expeditious -iie-eliis to Governor T-11elson D. Roehlofeli-br, AssemblL,nan Ray Ashbery and Senator Geor,e 1-Letcalf, and' to ',Talter J. Senate jos07, ..ahone7,-, 1,ajorit-y Leader of t1ie "i Zaretzhi, Linority Leader of the Senate, Lnthony J. Travis , 11inority Leader of tjAe Lssembly, Joser)71-i P., Carlino, Speal"Ier of the Assembly; Austin 11. Erwin, Chairman, Senate Pinance Comaittee ; and Pred j-. lt-eller, CIiairrii MAder Assembly gays and Means Committee! George L. Ingalls, mdjority e of the Assembly. A_,_-'PE_L\TD1Xr T-0 A RESOLUTI01-7 PXTITION1FC T T OF V""T YCRK" H71 LEGISLATURE# AND GOMITOR OP THB STATE T,_ TO ACT FAVORABLY OYT LEGISLATION 1ffCRMkSIYG LOCAL ASSISTAYCE The followinc- data Is furnisl-ied in s`ubstantiation of t1ie statements, In the forer-oln- 'Resolution. Table Illustrati.nZ Relative Decline In Local Assistance to City of Ithaca 12�2 1960 Jhan�,e State per ca;)ita local assis- tance 181,404 1970484 +7 . otal Current 2x-Miditures 19239,000 1,855,910 +43.9 Per Capita assistance as a of Current L°penditures 15 10.6 -30,5' projection of General Tax Base as Reported o*' Ithaca Planninir 3oard 1960 1965 1970 Cja .i�-e Total Assessed Valuation 79,9320000 32,560,000 [:59075,000 +v : Relation of ftempt Property to Total Asevesed VtrjuatIon, 1955 and 1960 1� 1 60 Chan r e total assessed Valuation 141,0 ,000 163, 2,000 + 1 'Tat Taxable ro;)erty 75,531,000 79,932,000 + 5 ax "ivampt Pronerty 65,4899000 33,435,000 + 27' ax LyemDt .-ro_)ert,T as a of Total !Lssessed Valuation 40; 51 ' + 25. Carried. P-ZuOLUTI0" I ? SUP:'ORL OP LD ISLLTIO: i0 PP.OVIDL STkiL AID TOR :_S". 0011STRUCTI01: OP S_-J ' G" Tp,;.�i?'T°'p'^ �'1LCILITTLS. y .Alderman Taller: Seconded by Alderman Stalliaaa .-MM aS there are currently before the Ler:islature )ro-3osals for e.._ teudixxZ. aid to communities to enable taut to undertake t. e constructio of aeimCe treatment facilities, anti �.le- Cit.; 6 - I;arc.i 1, 1961 6 RESOLUTION IN SUPPORT OP A PROPOSLL BEFORE ^'. LEGISLATURE TO IiTMAS , THE STATE'S SITAR , OF THE COST OF ACQUISITION OF PROPERTY FOR STATE ARTERIAL 1ICT1?AYS. _y alderman 'filler: Seconded by Alderman Stallman ": the State Conference of Mayors of the State of 7eir Yor} has requested ler-islation to be enacted w1lich would amend Section 34 ..c of the = ighway Law to reduce the proportion of the cities ' share of land acquisition costs for property for state arterial hig1rrays in cities otherlthan -Jew York City from the present 505 state and 50 City contribution ratio, and =RLAS, there is a bill pending in the State Legislature introduces? by Senator 7arren :i. Anderson known as Senate Bill, Introductory No. 36, which pro_)oses to amend Section 349.-c of the Hightray Law to in- crease from 50;; to 75% of the state 's share of the cost of acquisition of property for state arterial hi hways in cities other than New York City, and to reduce from 50% to 253 the cities ' share of the cost of acquisition of said property, and rI Rr!J,S, the City of Ithaca is undertaking an Urban Renewal Program which will require the construction of state arterial highirays, and LN= traffic on said hi-hways will be from all parts of the state nad not just local traffic, and y MR,111S, other municipalities in the State of Heir york rind themselves iii the same position and it is only fair and equitable that the cost of acquisition for state arterial hiGhways be shared by all people in the state rather than just by those in the municipalities throug'. which the hi hirays mass; Hotr, therefore be it RESOLVED, taa.t this Common Council endorse Senate Sill, Introdnctory To. 36 to amend Section 349-c of the Hirhway Lair to increase from 50'; to 75/"J' the state is share of the cost of acquisition of property for state arterial zi iiirays in cities other than '?e?.= : 7 _ March 1, 1961 CiPITAL RISERVE TRAISFER: Alderman Stallman reported that the Finance Commit Se recommends the transfer of 0529.47 from Capital Reserve Fund//td the General Fund to help finance the purchase of a new steam -jenny for the Department of Public Uorks. JET Alderman Stallman: Seconded by Alderman Ragin R;AS, t2ere has heretofore been set up pursuant to Section 5C of the General I1unicinal Lair a cayital reserve fund for public worts equipment, designated as Capital Reserve Fund ;;'S, and it is recommended that the balance of .'„529.47 remaini 3 in said -reserve fund be appropriated for the partial payment of a men steam-jenny, a specific item of equipment irhich may be pur- chased from said reserve fund, ITO:r TI LR DFOR , BE IT RDSOLVDD, that the expenditure of the sum of .1529.47 from Capital Reserve Fund 05 for the ^urchase of said equipment be and hereby is authorized; and that the City Controller be authorized to transfer the sum of 0529.47 from said Capital Reserve Fund to the General Fund, budget item ,x186, to be expended only for the purpose herein set forth. AYES : -12 PAYS : 0 Carried & approved. MTER DEPARTIZ. TT DUDGET AIIENDI?EITT: Alderman Stallman recommended several amendments to the Wer Department budget as follows : By Alderman Stallmaa: Seconded by Alderman Hagin RESOLVDD, that the 1961 :cater Department budget be amended by appropriating from its Continent Fund the total sum of 12,660.53 for the following purposes : -350.00 to budget account 03041 Vann?attas Pumping; Station, - for the purchase of a new heater. 700.00 to budget account §304 - for repairs to valves 650.00 to budget account „=312 - :Tater Dept. Building, for the purchase of a new heater. + 460.53 to budget account ,'-'312 - for the balance due on purchase of a new steam-jenny. 100.00 to budget account 0312 for inspection of motor vehicles. 'YES : 12 ;AYS : 0 Carried G approved. JUILDIFG COH:1ISSI0Z2R: Action was taken to provide funds for movin_r Me Buildi Commissioner's office from the rear of §2 Fire Station to 330 E. Slat Street as follows : By Alderm Stallman: seconded by Alderman Hurphy RESOLVED, that the 1961 tentative budget be amended a.ddinC to item „134 thereof the sum of ';475.00 to finance the renovation of space on the first floor of the Eagles Buildin at 330 Z. State Street to accommodate the office of the Building Commissioner and to effect his move from his r.resent quarters in the rear of „"2 Fire Station. Carried. AUDIT: Ty Alderman Stallman: seconded by Alderman ;aldwiih MG M, that the bills agoroved and audited by the Finance Gommittec as listed on abstract 03-1961 in the total amount of 0,584.75 from the General Fund and 042600.00 from Urban Renewal funds be approved for payment. Carrie:. TRAISPORMT10H SURVEY: :alderman Stallman presented and revie7ed a proposal received from Uilbur Smith & Associates, hew Haven, Conn. , relative to a transit study for Ithaca to include two stages as follows : 1 Stage 1 WJ 1. An analysis of existing, routes to determine the adequacy or inadequacy of coverage and the level of service; and determine the effect of transit service abandonment on traffic, parking and the economy of the city, particularly d os-mt ol.m. 2. Dvaluation of alternate means of maintaining transit service such as jitney operations or subsidy of private operation. 3 - lurch 1, 1961 3. recommendations as to desirability of City operatinL transit vehicles including approximate cost of providia,- t'iis service. Sta: e II 1. iin evaluation of routinCs in relation to present and projected land uses and population changes. This trill include feasibility and need of service to areas not presently served by transit, including the northwest section of the City, the Southwest Plaza Shopping Area, G.L. Research Park and the airport. 17eed for extensions to present routes will also be determined. 2. A recommended pro,-ram of transit improvements or changes desirable if City operation is recommended. This would include changes in routine, stops , schedules, fares, equipment, and other o-,)erational practices. The program would be carefully integrated frith existing and planned traffic and parking improvements. Report Upon completion of the wor_,, an illustrated mimeographed report » - of the findings and recommendations will be proposed and submitted. Fifty copies of the report ITill be furnished. Schedule and Fee Je Uill initiate the studies described herein within ten days after receipt of authorization to proceed. The entire project can be completed within 45 days. .7e propose to undertake t.le studies described, including the rre- paration and submission of fifty copies of the report for the sum of ';'-2,000.00 for Stage I and an additional ';A,400.00 if Stage II is authorized. Sgd. Wilbur Smith & Associates . Alderman Stallman recommended authorization of this survey -Thile Ithaca Railways' bus service still operates. He stated t'iat he had received assurance from Cornell University of its willinf-ness to help finance the cost of such a survey. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that `lilbur Smith Associates be authorized to initiate a transit survey as Noon as possible in accordance with phase I of its pro7)osal at a total cost of ;2,000.00; aad that tine I ttorxze- be authorized to prepare a contract covering such survey for signature by the Iiayor on behalf of the City. Carried. ZOYIYG ORDIKAYCE: Alderman Gibson reported that the Planning Board had presented its final Graft of a proposed new zoning ordinance to the Charter � Ordinance Committee and copies thereof were distributed to each alderman. He suggested that each alderman acquaint himself frith the new ordinance and be in a position to discuss it at a public hearing which will be held thereon by the Charter L Ordinance Committee at a subsequent time. Mayor Smith advised that the Zoning Ordinance, a revised Euildinv Code, which included a Plumbing and an Electrical Code, and a new Housing Code all must be adopted by August 1, 1961 to conform ifIth Urban Renewal requirements. COP.yL;L U iIVERSITI FRATERNITY TAI CASE - SPECIAL COUA'S L: Alderman Gibson reviewed the Charter ( Ordinance Commit eets ef.-o -�t: to secure special counsel to defend the Cornell University's tax action aainst the City. He stated that two local attorneys and one out-of-toim law firm had been considered and he recommended that the law firm of Philli?ps, Mahoney, Lytle , Yorkey LetcLirort" Buffalo, N.Y. be retained by the City. 9 - l,ar c h 1, 1061 Alderman Eklo objected to choosing the Buffalo firm in preference to an Ithaca firm. Alderman Gibson then advised that only the two Ithaca lawyers considered had expressed an interest in the matter and the Buffalo firm had been chosen on the basis of abilit,; , background and resources available to them. By Alderman Gibson: seconded by Alderman Baldwin RESOLVyD, that the Council, as provided by Section 18 of the City Charter, authorize the Mayor to employ the firm of Phillips, illa1loiic, Lytle , Yorkey e- I,etchwort:i as counsel to defend the aforementioned action in accordance i-Tith terms of its proposal. A YES: 11 .+ 1T YS: 1 - Al Carried ", approved. area Iavor Smit':i cited tae potential tax loss to the Ithaca/as follows :' -"ie amount of taxes involved in Fraternit- and Sorority test cases bearing a total assessment of ;418,600. City 'max ;12.50 - .5,232.50 School Tax 18.72 7,836.19 State County 'fax 9.22 3,859.49 Total Taxes ;;16,928.18 Te amount of taxes involved if all fraternities and sororities is*ere exempt and on which the total assessment is ;4,4729900.00. Rate T. axes City Tax ' 12.50 .;'55,911.25 Sc.'iool Tax 18.72 83,732.69 State -, County lax 9.22 41 1 4.01 Total Taxes , $180,767.95 Tkie amount of taxes involved if all fraternities and sororities in t'ae Village of Cayuga E[eights were exerapt and on which the total assessment is „513,700.00 'date Taxg.s Ville-e Ta- xl2.00 , 6,164.40 State �. County tax 15.94 8,138.38 Sc'lool Tax 29.538 159,349.36 Total Taxas .�29,702.14 ;;129,702.14 Total taxes of the City and Village 270 Computations by Ithaca Assessor based on current assessments and tax rates. Dated I.larch 1, 1961. TRAFFIC 0 I.�itt SCE 1�1 ]UN S: Alderman Vanl;arter presented, reviez-rc and recoia ende adopt on of several amendments to the Traffic Ordinance as follows: By Alderman Vanilarter: seconded by Alderman Kiirpky RESOLVED, that Section 145 of Article XIV of the Traffic Ordinance, stopping, standing, or parking prohibited in specified places, be MOR amended by adding thereto subdivision (c) to read as follotts : (c) 1. The City of Ithaca shall, for the )urpose of improvin` WAWr access to private driveways where such improved access s'-.all be primarily for the benefit of the applicant, furnisa, in- stall and maintain for a period of five years at the e..pease of the applicant a 30 PARKLM sign or signs ian proximity to private driveways that enter upon city streets. 2. Any property otirner may make application to the City Clerk for such a sign to be installed adjacent to his drivet-ray. 3. A fee of }12.50 per sign shall be paid to t'-e City Clerk In order to defray the expense of the initial installation and to provide for maintenance of the sign in proper con- dition for five years. 10 - � - ilarc_ 1, 1961 4. The location and method of placing such sign shall be determined by the City Traffic Engineer. 5. lifter the expiration of five years from the date of the initial installation or the date of renewal the sign may be removed by the city. 6. Any property ouner desiring the continued service of such si3n adjacent to his driveway for an additional five years shall : a. Apply to the City Traffic nGineer for approval of the continued service of such sign. b. Present tLe application for continued sign service approved by the City Traffic Z:--iileer to the City Clerk together with a fee -of ,,7.50 per sign. 7. If at any time prior to the expiration of either the initial or renewed five-yeas period the applicant requests the City to remove such si-,n, or, if the driveway for any reason ceases to function as a driveway, the sign will be removed b., the City and t.lere shall be no rebate or apportion- v ment of the fee. �v Effective upon publication. AYES : 12 FAYS: 0 Carried ?, approved. By Alderman Vanilarter: seconded by Alderman 111arrison P2,SOLVED, that Article XX of the Traffic Ordinance be amended by adding thereto a new Schedule to read as folloi•*s : Schedule ',Hi Sec. 191, 1:11 night Street parking prohibited: Sec. 191. The parking of motor ve'_iicles other than authorized emergency vehicles for a period exceeding thirty minutes between the hours of 2 A.K. and 6 A.H. shall be prohibited on the follow- ing streets : N. Cayuga St. ; Court 't. to Cascadilla St. , both sides. S. Albany St. ; Clinton St. to Zlmira Rd. , east side. S. Aurora St. ; Pleasant St. to iillview Pl. , west side. University Ave. ; Lina St. to Lake St, west side. Steuart Ave. ; 71llarC :;ay to Thurston Ave. , West side. ' Stewart Ave . ; 'Tillard ?;ray to University Ave. , both sides. University Ave. ; Steimrt live. to .Test Ave. , both sides. B. State St. ; ::itchell St. to S. City Line, south side. Mitchell St. ; Ithaca Rd. to u. City Line, both sides. Iiudson St. ; Aurora St. to Giles St. , south side. Iudson St. ; Giles St. to Columbia St. , east side. �iudson St. ; Columbia St. to ITillview Pl. , west side. Hudson St. ; Tlillviez.r Pl. to S. City Line, east side. Effective upon ,?ublication. AYES: 11 "AYS: 1 - 'ia.rt Carried & approved. .SAL2 Or LANT TO TOMPKINS COUi"TY: Alderman ,kilo reported that the ounty Relations Committee is continuing its negotiattons WitTl Tompkins County for the sale of a lot to the County and e<:pects to have a final report thereon in the near future . Y UTH COURT: Alderman Zarrison reported that Asst. District Attorney l�chard Thaler had revieired a proposal for establishment of a Youth Court before the Youth Advisory Committee and she suggested that each of tho Aldermen keep informed on the }publicity, given this item from time to time. DOG ORDUTAiTCE: Complaints received from the Board of Education renarding tae nuisance caused by dogs running at large on school ~rounds and elsewhere were reviewed by the Playor and Chief of Police ,� lenvthy discussion ensued as to the means of enforcing the present ordinance in relation thereto iihich has been in effect since 1927. !To action *.ras taken. On motion the meetin`; was adjourned. .1 Geo. A. z! Pamnv,M.AHoxBY, LYTLE,YowLw Y & LBrcHwowra RORMERLY KENEIICK,LETCHWORTH,S^LOY,OHILLIM A.ItunuoOE ArmxwxYs JT "w GCONME F.P"K"P% WALT["J."MMONCT MAmimm TxuwT BummwO CNMNTOIOHtR EAlor VALAAAM[.L1TL.[ OANKL•.7' T OEOIIK C.L( W TONOw" T"Oft"I.VANNI" NMI�IM� ANTNU"J.P"M /RA/ION V.OOLi WILLIAM It 90640LIDOE JON"N.MOLL.AMDG NOM*v M.MROMOOON q '7 sOL.OM J.,OMt CNA"LM 0..LAANC BU7FAJ O 3,W. Y. 1•'• ,••O [DMM"D L."ODINOON IANL V.JOLLLV WILLIAM A.WM,JR. JOHN R.MCOOIMKcK JOHN R.KNiMLL February 22, 1961 Mr. Kenneth C. Johnson, Jr. , City Attorney, 311-312 Savings Bank Bldg. , Ithaca, New York. Re : Cornell University v. City of Ithaca. Dear Mr. Johnson, We have now had an opportunity to make a pre- liminary review of your file in the above matter, which you were kind enough to lend us . It appears to us that the decision in Peo le ex rel . Cornell University v. Thorne, 184 Misc . b3a, and e excellent -E-rief which was-f ea on behalf of the City in that proceeding by Mr. Powers give the City a strong starting point in the instant proceeding. If we were retained by the City, we should want to obtain, if possible, the complete record of the hearings in the Thorne proceeding (which we assume would contain copies o e documents there involved), together with copies of the agreements between the University and the fraternities involved in the instant proceeding for careful study and comparison. This is because it appears to us that the outcome of the present proceeding will turn largely upon an attempt by the University and the fraternities to differen- tiate the facts from those presented in the prior proceeding, and an effort on the part of the City to show that the basic facts are essentially similar. We would propose, after completing such a study, to discuss the case with you and representatives of the Council in order to ascertain the testimony which might be presented on behalf of the City and anticipate that which might be offered by the Univer- sity, and to interview the probable witnesses for the s., ws , PHILLIPS.MAHONEY. I.YTLE,TORHEY & LETCHWORTH K . C . J . J: . -2- City at some length in advance of the hearing . As indicated at the time of our discussion , we would propose that Mr. ,'order , who has no connection wien Cornell , carry tyre mar, burden of the hearing, although I would sit in with hint and assi st le connection with the preparation and the brief . ra„ would also propose to consult as occas io : ;;r : 7 . _ - qu i re with partners in our real estate aepa:•.,me;:t and to have on or note C. our associates assist the [ - rC?zh thq ,v.0 tlfetilq,13 o13. the subject , so th uLis .'ou !. 'v, . _. . as pos;','�i_U:f.l_ e m_j'hf be presented . As indicated to. you at our conference, our charges in such matter's are based upon the ti pie spec t, with some allowance for the result accomplished . As a number of attorneys in our office would be concerned with the case, it is not practical to give you an hourly rate ; and as we should not like to feel .: ie_ m- scrib_d in devoting to the case wrtate .'er '_,ire we cch- sidel•ed necessary to make the most effective pr'es enta- Lion , we are not in position in advance to give you a flat definite figure . Subject to these limitations , our best estimate is that , uarrinf unforeseen diffi- culties , our charge for preparing and briefing the case and carrying it through the hearing should range from a minimum of about $4, 000 to a maximum of about 4c , 000 . Should the case be carried to higher courts , additional time and charges would . of course, be invol'. ed , but it has been our experience that if a case is tnor•ou ghly prepared in the trial court - as we would e .pect tr: do in this instance - the time and charge involved in connection with each appeal is substantially less than the involved in the trial . Unde ()ma.l e L.,numt-;'-.,r should the case ue carried through two appeals (to the Appellate Division and thea to the Court of Appears ) , we should not expect the combined charge for both appeals to exceed that for the initial presentation . We are temporarily retaining the file for some additional study , but will mail it to you by the end of the week. Mr. Cordes and I enjoyed our discussion of last week . We appreciate your considering our firm in this connection, and hope that we may be able to be of service to you . A copy of this letter is enciosdd for y^tir convenience. Yours tory truly, Ssd: Daniel. r Yortrey '" ■ 0 ■ -1i7 COMMON COUNCIL PROCEEDINGS CITY OF ITHACA, N.Y. Regular Meeting 7 :30 P.M. April 5, 1961 PRESENT: Mayor - Smith Aldermen — Murphy, Morris, VanMarter, Harrison, Gibson, Hagin, Baldwin Stallman, Miller, Alo, Mueller, Hart. Attorney - Johnson Chief of Police - VanOstrand Building Commissioner - Golder Controller - Weinstein Clerk - Blean MINUTES: Minutes of the preceding meeting were duly approved. Zn T _ t I1� YmpINAW_F PROTEST: The Clerk read a letter from Norbert H. Schickel, Jr. withdrawing a protest filed against the proposed re- vised zoning ordinance. ANNF : The Clerk read a letter from J.V. Buyoucos calling atten- tion to the fact that there must be obtained not later than June 5, 1961 the consent of the Mayor and Council to the proposed annexation of the Marshall-Hirshfeld tract. Attorney Johnson advised that the Governor had not yet signed the Bill regarding this matter. Action was therefore deferred until the next meeting of the Council, j, c7N R� MIS,AALT ! The Clerk read a letter from Leonard Miscall, dated March 21, 1961, tendering his resignation from the Planning Board effective as of that date. Alderman Harrison stated that she felt Mr. Miscall had been a valuable member of the Board and she requested the Mayor to express his regrets in accepting Mr. Miscall's resignation 76QKSQN HAT•T•. The Clerk read a letter from Jackson Hall, dated March 17, 1961, announcing his intention of resigning from his position as Director of the Youth Bureau on or about September 15, 1961 to com- plete his formal academic training at Cornell University towards the graduate degree of ED. D. Alderm an Harrison advised that the Chairman of the Youth Bureau Advisory Council had appointed a special Committee to recruit and screen applicants for this position. �1g11,,;, The Clerk read a letter addressed to the Mayor from N.Y.S. Commission of Correction expressing its satisfaction with the city's plans for development of a new City Hall to include space for a police department and city jail. It was requested that the Mayor communicate with the Commission when the city's planning consultants on urban renewal submits its final report. PARKING PET Tl_0N_! The Clerk read a petition from property owners and residents on South Hill objecting to changed parking restrictions on Pleasant and Columbia Streets and the proposed restrictions on Hudson Street. It contained 38 signatures. He then read a letter from Alan G. Proudman, 307 Pleasant Street, registering his individual opposition to the same matter. Mayor Smith reviewed the protests and noted that they covered two seperate items : 1. Action taken by the Council at its last meeting amending the Traffic Ordinance to prohibit all-night parking on primary streets which includes portions of Hudson Street in this area. 2. Experimental regulations by the Traffic Engineer in an attempt to better parking conditions in the area. He reported that the required signs have not been placed on Hudson Street which means that, even though the ordinance amendment. pro - hibiting all night parking in this area has been published, it will not and cannot be enforced. It was agreed that erection of these signs be deferred pending further study of the matter by the Safety Committee,. He recommended that the experimental parking on Pleasant and Columbia Streets be referred back to the Traffic Engineer with a suggestion that it be given immediate study and prompt action. 2 - April 5, 1961 By Alderman VanMarter: seconded by Alderman Murphy RESOLVED, that the entire matter of parking on Pleasant and Columbia Streets and adjacent areas be referred back to the Public Safety Committee and Traffic Engineer; that the Traffic Engineer be re- quested to change the signs back from the north to the south side on Pleasant and Columbia Streets which will restore parking there to its former ststus; and that the Public Safety present a report with recommendations at the next meeting of the Council regarding all- night parking on Hudson Street, Carried, CQNE1-Jr_T nF "TNTFRF5J Mayor Smith presented and reviewed the follow- ing statement: The Mayor wishes to make the following statement and have it included in the record of this meeting of the Common Council. The U. S. Housing and Home Finance Agency, having to do with Urban Renewal, has called to our attention the General City Law of N.Y. State, Section 3 - "City officers not to be interested in con- tracts, " quoting as follows : "No member of the Common Council shall during the period for which he was elected, nor Mayor, or any Alderman or other public official of any city be directly or indirectly in- terested either as principal, secretary or in any other manner, in any contract, lease, concession or other agreement in which the city is a party. An officer of any city who violates any Provisions of this section shall be guilty of a misdemeanor and on conviction thereof, his office shall be vacant". Further quoting the H.H.F.A. : "The New York Courts have held that any resolutions and decisions in the adoption of which an interested official participated are void even though his vote was not necessary for their adoption It is therefore concluded that Councilmen Stallman and VanMarter, who own property in the G.N.R.P, area may not participate in any deliberations or determinations of the Council relating to any Urban Renewal project which includes their parcels. " The City Attorney has expressed the opinion that Councilmen Morris and Hart, as officer and director of a bank respectively, should be included in this category with respect to any properties involved in Urban Renewal in which their banks have any interest. This statement is being made to the Common Council in order that it, and particularly the four Council members concerned, may be alert- ed to the law and its limitation on deliberating or voting on any Urban Renewal matter that involves their property or that of the in- stitution with which they are associated. ARTFR A HTQHtJAY RTS&AY Mayor Smith read a letter from E. E. Towlson. District Engineer - N.Y.S. Dept, of Public Works, requesting the J adoption of the following resolutions pertaining the Northeast Arterial Highway - Rosemary Lane to East City Line Resolution covering approval of Plans Resolution covering encroachments Resolution covering the City 's share of the cost of Rt-of-flay. Eight certified copies of each resolution were requested by Mr. Towlso Action was taken thereon as follows : RESOLUTION OF COMMON COUNCIL OF CITY OF ITHACA Pursuant to subdivision 2. 5 of section 349-c of the Highway Law, in relation to the state arterial highway in the City of Ithaca, de- scribed as NORTHEAST ARTERIAL HIGHWAY (ROSEMARY LANE TO EAST CITY LINE) By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the designs, plans, specifications and estimates of cost of the work of construction, reconstruction or improvement of the above described state arterial highway, as authorized in Section 349-e of the Highway Law, are hereby approved. AYES : 12 NAYS: 0 Carried. - 3 - April 5, 1961 RESOLUTION OF CCbIMON COUNCIL OF CITY OF ITHACA Encroachments - Federal Aid By Alderman Gibson; seconded by Alderman Baldwin WHEREAS, The Bureau of Public Roads of the United State Depart- ment of Commerce has recently ruled that where projects are submitted by the State which have any portion of the project within the corpor- ate limits of a city or village, the State shall submit an agreement with the municipal authorities to the effect that said authorities will not in the future permit any encroachment upon the right-of-way; and WHEREAS, the State Department of Public Works has notified this Common Council of the preparation of plans, specifications, and estim- ate of cost for the improvement of CITY OF ITHACA NORTHEAST ARTERIAL HIGHWAY (ROSEMARY LANE TO EAST CITY LINE) Federal Aid Project No. — and has made known its intention of advertising a contract for the improvement of the same and has re- quested an agreement from the Common Council to the effect that, in the future, authorities of this municipality will not permit an A encroachment upon the right of way for said highway or street within s the corporate limits of this municipality, RESOLVED, That the Common Council of this municipality does hereby agree with the State Department of Public Works that the authorities of this municipality will not in the future permit any encroachment upon the right of way for said project; and IT IS FURTHER RESOLVED, That the Clerk of this Common Council is hereby directed to transmit eight (8 ) certified copies of the foregoing resolution to the State Department of Public t-dorks, AYES: 12 NAYS ; 0 Carried. Mayor Smith read a letter from F.J. Laverty, Superintendent of Public Works, indicating that the right-of-way costs does not involve the purchase of any land but represents the cost of moving power lines of N.Y.S. Electric & Gas Corp. which are located in the area between the L.V.R.R, rt/way and N. Cayuga Street. RESOLUTION OF CCMIuION COUNCIL OF CITY OF ITHACA Cityts share of cost of right-of-way By Alderman Gibson: seconded by Alderman A10 WHEREAS, The designs, plans, specifications and estimates of cost of the work of construction, reconstruction or improvement of City of Ithaca, Northeast Arterial Highway, Rosemary Lane to East City Line, Tompkins County, have been duly approved in accordance with article 12-B, section 349-c, of the Highway Law, such approval being contained in the Resolution of this Common Council adopted on April 5, 1961, it is RESOLVED; That in accordance with section 349-c of the Highway Law, and the report of the Committee on Finance of this Common Council having been duly considered, the estimated cost of acquisition of property, as defined in section 349-c of the State Highway Law, to Vit : $119000 shall be borne fifty per centum by the City of Ithaca upon ' the understanding that fifty per centum thereof shall be borne by the State of New York, and be it FURTHER RESOLVED: That in pursuance of said section 349-c of the fiighway Law, the proportionate share of such estimate which is to be paid by the City of Ithaca or the sum of $5, 500 is hereby appropriated and the City Treasurer is hereby authorized and directed to deposit such sum with the State Comptroller, subject to the draft or requisition of the Superintendent of Public Works, and be it FURTHER RESOLVED: That a copy of this Resolution be filed with the State Comptroller and with the State Superintendent of Public Works; it being understood that upon the completion of the above 4 - April 5, 1961 described arterial project, the Superintendent of Public V"Torks of the State of New York shall transmit to this Common Ccuncil a state- ment showing the actual costs and expenses of such acquisition as hereinbefore mentioned and shall notify the City Clerk of the amount d,ie from or to be returned to the City, as the case may be, and that inn sum clue the State of New York shall be paid by the City of IthacE ,,i--.hin sixty days after the date of transmittal of said statement, a! , ' trio funds therefor shall be raised according to the statutes in �,ucr cases made and provided. AYES : 12 x14 NAYS : 0 Carried. SALARY IUQUASFS > Several firemen and patrolmen appeared before the Council. Clinton Wilcox, President of the Paid Firemen's Association, was spokesman for the firemen and Robert Spencer, President of the Police Benevolent Association was spokesman f-r the patrolmen. Both called attention to the tact that some members of each depart- ment did not receive a merit increment for the year 1961 and demanded an explanation. They alleged that they had not been riven any reason for withholding such increments and requested an audience with the Finance Committee to discuss the matter further in an effort to find an answer to their question. Mayor Smith thanked both speakers for presenting their viewpoints on, this subject and referred their requests to the Finance Committee., Chief VanOstrand stated he would welcome a review of the compensation plan with the Public Safety and Finance Committees as it effects the Police Department. FIV! VF�J_E_jL)ZSALF.- The Clerk reported that he had conducted a public auction sale on March 28, 1961 at which time two lots on Grandview Avenue were offered for sale as one unit„ Mr, William LaLonde was the only bidder and he offered the total sum of $1400, 0" for the unit. The Clerk suggested it was in order to ei�her accept or reject the bid. By Alderman Miller: seconded by Alderman Morris RESOLVED, that the bid of $1,400, 00 received by the City Clerk from William LaLonde, at an auction sale held on 'vlarch 28, .19613. for two city-owned lots on Grandview Avenue, offered £cr sale as one unity be accepted; and that the Mayor and City Clerk be authorized to execute a Quit Claim deed to said property and deliver to Mr. LaLonde upon receipt of the entire amount of his bid, AND BE IT FURTHER RESOLVED, that the Controller .be authorized and directed to deposit the proceeds of this sale in Capital Reserve Func' #3, Street Paving. Carried. RO D ISSTIF - SFVJFg RnNDs: By Alderman Hart: seconded by Alderman Stailman WHEREAS, the Controller of the City of Ithaca has applied un- expended sewer bond proceeds to the payment of principal and interest April 1st, 1961, and WHEREAS, Section 165 of the Local Finance Law provides that any such unexpended bond proceeds can be applied to the payment of principal and interest only on said bonds, BE IT RESGLUED, that the action of the City Controller in apply- ing said unexpended sewer bond proceeds in the amount of $13,697. 53 upon payment of principal and interest April 1, 1961 is hereby ratified and an appropriation from such proceeds for such purpose ' + hereby approved. AYES : 12 NAG'S : 0 Carried. '41AIFR R SFIL—FR RU_DQFT._AM_FNDMEN1: The Clerk reported that the Boar:l Of Publ %.' 1'JorKs had requested the Council to amend the 1961 GUater & Sewer Dept, budget by authorizing the following transfers : $1, 180, 00 from acct. #307 to #364 - for purchase of an additional chlorinator, 1,482, 00 from acct. 4307 to #364 - for additional electrical work at the sewage treatment plant. 5 - April 5, 1961 By Alderman Hart: seconded by Alderman Hagin RESOLVED; that the 1961 Water 8 Sewer Department budget be amended by transferring the total sum of $2,662.00 from budget account #307 thereof to account #364 for the aforementioned purposes, Carried, The Clerk then reported that the Board had requested the Council to amend the Water 8 Sewer Dept, budget further by authorizing the transfer of an additional $2, 500.00 from budget account #307 to the Contingent Fund, Upon investigation it appeared that no action was necessary on this request at this time. SA---1F OF LAND __ HT EJ: The Clerk reported that the Board of Public Works had received a request for the purchase of a parcel of city-owned property on Third Street adjacent to 405 Third Street and that upon investigation deemed that the property is not needed for public purposes and therefore has recommended that the Council authorize its sale at public auction as prescribed by law. He advised that the Board had caused the property to be appraised by a local realtor who had it appraised it at $3,300, 00 and that the Board r recommended that this be used as an upset price, �d By Alderman Gibson: seconded by Alderman Morris c. WHEREAS, a request has been received for the purchase of a parcel of city-owned property adjacent to 405 Third Street, WHEREAS, upon investigation by the Board of Public Works it appears that this land is not needed for city purposes ; and said Board has recommended that it be sold at public auction at a price of not less than its appraised value of $3,300. 00, NON THEREFCRE BE IT RESOLVED, that the following described premises be sold at public auction under the direction of the City Clerk: Beginning at a point in the north right-of-way line of Adams Street at its intersection with the west right-of-way line of Second Street, said Second Street being an unopened street between Adams Street and Franklin Street; thence northerly along said west right-of-way line of Second Street one hundred seventy and eight tenths (170,8 ) feet to a point; thence easterly at right angles to said west right-of-way line twenty (20) feet to a point; thence southerly parallel to and twenty f eet distant from said west right-of-way line of Second Street eighty and eight tenths (80.8) feet more or less to a point; thence easterly on a line parallel to the north right-of-way line of Adams Street forty six (46 ) feet to a point on the east right-of-way line of Second Street; thence southerly along the east right-of-way line on Second Street ninety (90) feet, more or less, to a point in the north right-of-way line of Adams Street; thence westerly along the north right-of-way line of Adams Street sixty six (66 ) feet to the place of beginning, containing approximately 0. 17 acres of land. IERM OF SA-- E! Successful bidder will be required to pay at least 10% of his bid at the time of sale and the balance to be paid upon delivery of Quit Claim Deed, No bid for less than $3,300,00, the appraised value thereof, plus costs of advertising this sale, will be accepted. The right is reserved to reject any/or all bids received, and BE IT FURTHER RESOLVED, that the City Clerk be and hereby is authorizei to advertise for bids and hold an auction of said premises; and he is hereby directed to refuse any bid for less than $3,300.00, plus the cost of advertising this sale; and he is further directed to include such limitation in his advertisement for sale, and BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and hereby are authorized and directed to execute a Quit Claim Deed of said Property to the successful bidder thereof. Carried, PAR1Q[rdj_,METERS; The Clerk reported that the Board of Public Works had requested the Council to stanclardize parking meters and authorize it to advertise for bids on the purchase of 102 Dual Meters. 6 - April 5, 1961 By Alderman Alo: seconded by Alderman VanMarter WHEREAS, this Common Council has been requested by the Board of Public Works to standardize Dual parking meters as the type to be used in the City and authorize the Board to advertise for bids on 102 such meters, and HHEREAS, upon investigation it is deemed to be in the best interests of the City of Ithaca to approve such standardization for reasons of efficiency and economy which are listed as follows: 1. At present the City owns 1,225 Dual parking meters which are installed and in service on various city street and municipal park- ing lots, 2. A complete stock of repair parts and mechanisms is maintained for repairing this particular type of parking meter. 3. Ithaca has one of the best trained meter repairmen for Dual meters in the Country. 4. Manuf acturerst representatives had stated that Ithacats record for length of usable life in its meters is outstanding. 5. It provides less confusion for the general public AND WHEREAS, subdivision 5 of Section 103 of the General Municipal Law of the State of New York provides that upon adoption of a resolution by a vote of at least two-thirds of all the members of the governing body of a city, for reasons of efficiency and economy, that there is need for standardization, purchase contracts of more than one thousand dollars may be awarded by the appropriate Board of said city to the lowest responsible bidder furnishing the required security after advertisement for sealed bids, NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Ithaca that Dual Parking Meters be and hereby are standardized as the type of a parking meter for use in the City of Ithaca; and that the Board of Public Works be authorized to advertise for bids on the purchase of 102 such meters; and further that said Board be authorized to include such limitation in its advertisement for bids thereon. AYES: 12 NAYS: 0 Carried & Approved. TRAFFIC CEDINAME _L1.MENDM NI5 ! The Clerk reported that the Board of Public Works had recommended amending section 142 of the Traffic Ordinance to read as follows : Sec. 142. Parking prohibited on narrow streets. (a ) The City Traffic Engineer is hereby authorized to erect signs indicating no parking upon any street when the width of the roadway V does not exceed 26 feet, or upon one side of a street as indicated by such signs when the width of the roadway does not exceed 32 feet. Carried. By Alderman VanMarter: seconded by Alderman Hagin RESOLVED, that the recommendation be referred to the Public Safety Committee for study and report. Carried. The Clerk reported that the Board also recommended amendment of section 182 of the ordinance to prohibit parking as follows: North Geneva Street; Court Street to Cascadilla Street, west side, �V North Plain Street; Court Street to Cascadilla Street, west side. He then read a letter from the Christian & Missionary Alliance Church, 506 North Plain Street, opposing the no parking on Plain Street and suggesting unrestricted parking in this area after 6 :30 p.m. on week- days and all day on Sundays. Alderman VanMarter recommended the amendment as it applies to No. Geneva Street. Alderman Morris recommended that the additional block of Geneva Street from Court to Buffalo be considered also. It was moved by Alderman VanMarter and seconded by Alderman Hagin that the amendment be adopted to prohibit the parking on N. Geneva as recommended by the Board. �5 - 7 - April 5, 1961 By Alderman Morrisp seconded by Alderman Stallman RESOLVED, that the matter be tabled and referred back to the Public Safety Committee to consider the opposition regarding Plain Street and reconsideration of North Geneva Street from Buffalo td Cascadilla Street. AYES: 11 NAYS : 1 - VanMarter Carried. F_ QRFFN STRFFT 2AR U L The Clerk reported that the Board of Public V.'orks had recommended the removal of parking meters for the E. Green Street arm of the Tuning Fork and the return of said portion of this street to its former status of no parking. By Alderman Baldwin: seconded by Alderman Gibson RESOLVED, that the recommendation be referred to the Public Safety Committee for study and report. Carried. flECREATTON 2T�_ 7FC FOR THE EIDER TY. The Clerk presented an application for submission to the State Adult Recreation Council and the Commissioner of Education for approval of a recreation program for elderly people from April 1, 1961 to March 319 1962 sponsored by the Senior Citizen's Council Inc. He •,� reported that it had been prepared by the Senior Citizen's Council and shows an estimated annual expense of $7, 110. 00 with the city is share amounting to $1,710. 00 subject to state reimbursement at 50%. He recommended that the Mayor be authorized to execute it on behalf of the City and submit it to the State Adult Recreation Council for its approval. By Alderman Harrison: seconded by Alderman Gibson RESOLVED, that the budget as presented in the gross amount of $1,710.00 as the Cityts share of the cost of providing recreation for the elderly for the period from April 1, 1961 to March 31, 1962 be approved; and that the Mayor be authorized to execute it and sub- mit it to N.Y. State Adult Recreation Council, Albany, N.Y. for its approval. Carried. The Clerk then presented an agreement between the City and Tompkins County Senior Citizen's Council Inc. providing for the operation of the program on a contractual basis. By Alderman Harrison: seconded by Alderman Gibson RESOLVED, that the agreement as presented be approved and that the Mayor be authorized to sign and execute it on behalf of the City. Carried. ANNi1A1_ RFPnR_TS:, The Clerk presented and distributed copies of the following annual reports for the year 1960: Fire Department Greater Ithaca Regional Planning Board City Controller They were accepted and ordered filed. MERLE III cYM: Attorney Johnson reported that he had been served with a copy of a final order directing that payment of salary increment be made to Merle Ellis under Section 207a of the General Municipal Law, and that costs of proceedings of $50. 00 be paid also by the City. �F�V R Rn TSSiLF - S_ Tg E STRFF-T RE.TFF . F 'FB BOND RESOLUTION DATED APRIL 5, 1961 A RESOLUTION AUTHORIZING THE CONSTRUCTION OF A RELIEF INTERCEPTOR SEWER IN EAST STATE STREET IN AND FOR THE CITY OF ITHACA, TOMPKINS COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $177,000, AND AUTHORIZING THE ISSUANCE OF $177,,000 SERIAL BONDS OF SAID CITY TO PAY THE COST THEREOF. By Alderman Stallman: seconded by Alderman Morris BE IT RESOLVED, by the Common Council of the City of Ithaca, Tompkins County, New York, as follows : April 5, 1961 Section 1. The construction of a relief interceptor sewer for a distance of approximately 6,841 feet in East State Street in and for the City of Ithaca, Tompkins County, New York, including appurtenant facilities, substantially in accordance with the plans 5eretof ore prepared therefor, is hereby authorized at a maximum estimated cost of $1771000. Section 2. The plan for the financing of such maximum estimated ^ost is b'y'the issuance of $177, 000 serial bonds of said City, here- by authorized to be issued pursuant to the Local Finance Law. Section 3. It is hereby determined that subdivision 4 of para- graph a of Section 11. 00 of the Local Finance Law applies to the aforesaid specific object or purpose and that the period of probable usefulness thereof is thirty years. Section 4. It is estimated that the capital improvement herein authorized and described will be self-sustaining through the collectior of sewer rentals. Pursuant to item (b ) of subdivision 3 of paragraph d of Section 107.00 of the Local Finance Law, no down payment is re- quired in connection with the issuance of the bonds herein authorized or bond anticipation notes issued in anticipation thereof. Section 5. The faith and credit of said City of Ithaca, New York, are hereby irrevocably pledged to the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year suffi- cient to pay the principal of and interest on such bonds becoming due and payable in such year. Section 6, Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the City Controller, the chief fiscal officer. . Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said City Controller, con- sistent with the provisions of the Local Finance Lat Section 7. The validity of such bonds may be contested only if : 1 ) Such bonds are authorized for an object or purpose for which said City is not authorized to expend money, or 2 ) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3 ) Such bonds are authorized in violation of the provisions of the Constitution. Section 8. This resolution, which takes effect immediately, sha' be published in full in THE ITHACA JOURNAL, the official newspaper of said City, together with a Clerk 's notice in substantially the form provided in Section 81. 00 of the Local Finance Law. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows : James D. Murphy VOTING YES Robt. J. Morris 10TING YES Murray C. VanMarter VOTING YES Ruth Harrison VOTING YES Donald E, Gibson VOTING YES Fred J. Hagin VOTING YES Frank Baldwin VOTING YES Arthur C. Stallman VOTING YES J. Gormly Miller VOTING YES Frank S. Alo VOTING YES Robt, M. Mueller VOTING YES Van B. Hart VOTING YES r--; APPROVED BY THE MAYCR Mayor Ralph C. Smith April 5, 1961. T 7 _ ;< - 9 - April 5, 1961 TRAFEIC^CONSUITANT: The Clerk reported that the Superintendent had iequeeted authorization to transfer $400, 00 within budget account #216, City Engineer, to hire a traffic consultant during the time while Asst. Engineer Melchen is on leave-of-absence, Ry Alderman Hart: seconded by Alderman Morris RESOLVED, that the transfer of $400.00 withiq, th..s bu(jget• be. appmved as recommended for the stated purpose. Carried, AUDIL By Alderman Stallman: seconded by Alderman Morris RESOLVED, that the bills approved and audited by the Finance Committee and as listed on abstract #4-1961 in the total amount of $349284.97 from the General Fund and $20, 146,42 from Urban Renewal Funds be approved for payment. Carried. ZONING nr AWQE.:. Alderman Gibson reported that the Charter 8 Ordinance Committee will hold a public hearing in the Council Chamber at 7:30 p.m. on Tuesday, April 12th, on the proposed zoning ordinance recommended for adoption by the Planning Board, He urged all members of the Council to be present at that time, 20LICE 21JMi R.ANr_F. Alderman VanMarter reviewed in detail a pro- posal to make the space in the basement of City Hall Annex, 330 E. State Street, into an indoor pistol ran ye for use of the Police Department, He recommended its approval at an estimated cost of $1,000.00* µ By Alderman VanMarter: seconded by Alderman Hagin r RESOLVED, that the Council authorize the renovation of the basement of this building into an indoor police pistol range at an estimated cost of $2000.00 from funds in the 1961 tentative budget for the Police Department, Account #130. Carried. FIRF TRAt rI r_ TCMER= Alderman VanMarter reported that the Board of Fire Commissioners and Fire Chief have recommended the disposal of the old fire training tower located in the rear of #6 Fire Station. He said the Public Safety Committee concurs in this idea. By Alderman VanMarter: seconded by Alderman Hagin RESOLVED, that the Board of Fire Commissioners be and hereby are authorized to advertise for bids on the sale and removal of the fire training tower at #6 Fire Station with the understanding that the concrete reinforced structure which supports it be retained intact for use of the Fire Department. Carried. POLICE SECRETARY: Alderman Hart reported that the Civil Service rovOli-t'sion haa refused to approve the position of Police Secretary recommended by the Council at its last meeting and he therefore recommended that action taken by the Council regarding this matter be rescinded. By Alderman. Hart: seconded by Alderman Stallman RESOLVED, 1 ) that the action taken March 1, 1961 by the Council amending the compensation plan to provide for the position of Police Secretary at grade 15 be rescinded. 2 ) that the appointment of Mrs. Gail Chase as Police $ecretary, effective March 1, 1961' be rescinded. 3 ) that the position of Sr. Stenographer in the Police Department be reinstated. Carried. He then reported that a restudy of the position of Sr. Stenographer indicates that it should be re-evaluated in the compensation plan. He recommended it be upgraded from grade 14 to 15. By Alderman Hart: seconded by Alderman Morris RESOLVED, that the 1961 Compensation Plan be amended to provide for the position of Senior Stenographer as follows : CLERICAF R A- I---,�ia.� GRADF MINIMUM MW" Senior Stenographer 15 3602.00 4214.00 AND BE IT FURTHER RESOLVED,. that such chan9e be approved, effective as of March 1, 1961. Carried, 10 - April 5, 1961 -AT.F OF TAM") Tn T(UpIgm.s C fUN Alderman Hart reviewed negotiations to date with Tompkins County regarding the proposed sale of city- owned land to the County. He recommended it be offered to the County at $39750,00, a compromise figure which is agreeable to the County. By Alderman Hart: seconded by Alderman Alo RESOLVED, that the County Relation Committee be authorized to con- tinue its negotiations in this matter at a sale price of $3,750,00. Carried. �A ACS S Ti tnv. x R Alderman Mueller reviewed work of the Committee on Municipal Cooperation with reference to the idea of having one common service garage to be shared by the City, School Board and County. He stated that it is felt large economies may be inherent in such a plan. He reported that Tr.aniport Consultants of Buffalo, N.Y. will make a study of the local situation. The initial stage will cover the feasibility, scope and cost of such an undertaking for a fee of $1,800.00. He recommended that such a study be under- taken with the cost to be divided equally between the three units of government. By Alderman Mueller: seconded by A; ,-srman Baldwin RESOLVED, that the 1961 tentative budget be amended by including an item of $600,00 as the city's share of the cost of such a study on the condition that a similar amount be provided by the School Board and County of Tompkins respectively, Carried, STEWART PARK DnA"r n(rrcS; Alderman Gibson criticized action taken by the Board of Public Works on March 2, 1961 permitting the con- tinued use of boat docks at Stewart Park for the 1961 season and recommended that the Board be requested to rescind its action and have the docks moved from the park. He suggested that the Council had provided money for construction of the airport marina with this in mind, The Clerk reported that many boat owners have already paid for and renewed their leases for the 1961 season at Stewart Park in good faith and it would be difficult for the Board to rescind its action. Due to this and other related matters no action was taken. On motion the meeting was adjourned, Geo. A. Blea City Clerk COMMON COUNC IL PROCEEDIN03 CITY OF ITHACA, N.,Y. Regular Meeting 7:30 peme May 3,0 1961 PRESENTS Mayor _ Smith Aldermen . Murphy, Mazza Bildinim VanMarter+ Harrison, Gibson* Hagina Baldwin, Stallmana Miifer, Ale, Hart Attorney - Johnson Chamberlain - Mrs, Shaw Chief of Police - VanOstrand Bldg. Commr, . Golder Clerk - Blean MW_=: Minutes of the preceding meeting were duly approved, S. ANY STREET PETITICN: The Clerk read a petition and a letter frpm residents of S. Albany Street requesting the Council to provide for the immediate resurfac- ing of this street from the Six Mile Greek to the former city line. Mayor Smith noted that the sum of $46,244.00 had been provided in this year's budget for machine paving of streets and that S. Albany Street is included in the schedule of streets to be done this year, TAX DEEDS EXFUI�GED: The Clerk read a memorandum from the City Chamberlain ad recommending the expungement of tax deeds and tax sale certificates acquired by the City on three properties that had been foreclosed by Tompkins County. She advised that the deeds and certificates are not collectible and therefore should be expunged.. " By Alderman Stab man: seconded by Alderman Murphy RESOLVED, that the following Tax Deeds be expunged: Property Location Owner Imount Lot at 510 Giles St. - L & G Missillier - 1956 deed 6.82 1957 deed 11.80 1959 deed 14.98 1960 deed 14.45 48f,85 Lot at 231 Tyr Spencer St. - W.D. & C.M. Stevenson 1956 deed 9.20 1957 deed 17.29 1959 deed 21.85 1960 deed 21.40 69.74 Lane at 105-315 Eastwood Ave. - FL Tyler 1960 31.60 Total Tax deeds 149.39 AND FURTHER, that the following Tax Sale Certificates be expunged Lot at 510 Giles Street L & G Missillier - 1960 sale $15.93 Lot at 231 W. Spencer Street - Stevenson - 1960 sale 23.71 Total Tax Sale Certificates, $39.64 Carried. STATE CITY TAX COLLECTIOM WPRRPNT: The Clerk read a letter from the City Chamberlain requesting it to apply to the County Treasurer for an extension of time for collection of State & County taxes within the City. By Alderman Baldwin: seconded by Alderman Harrison RESOLVED, that the City Controller be authorized to apply to the Tompkins County Treasurer for an extension of time until June 1, 1961 for the collection of state and county taxes within the City of Ithaca. Carried, ANNEXATION: Action was taken to consent to the annexation of the Marshall-Hirshfeld tract on TnFest Hill as follows: By Alderman Gibson: seconded by Alderman Baldwin WEREAS, an enabling Act providing for the annexation of a small area of the Marshall Hirshfeld Tract from the Town of Ithaca to the City of Ithaca was passed by the Senate and Assembly of the State of '4ew York and approved by the Governor of said State, and T4!EREAS, said Act enabling such annexation, among other things, provides that said Act shall not become operative and said area shall not become annexed to the City of Ithaca unless and until the consent of the City and its'Mayor be obtained in the wormer provided by law far passage of local ordinances, CONSENT TO ANNEXATION Notice is hereby give that the Common Council of the City o 'Ithaca,.N Y. at a .regWar meeting he] 'on May d, 1961 2 — lut_ ' L .adoppt�ed the followigg ��gg'�6�o�luti�y '� MaY 3 9Ua. W' EREAS, an0 en"A�-li'cE'l,)V;M.R r for the annexation of small area of ' the the NOW THEM Town frIthaca lto lthedCity oft Ithaca C a was .,that the Common Council of the City of Ithaca passed by the Senate and Assembly of does herlthe State of New York and approved by Ration of said area as more particularly the Governor of said State, and describes WHEREAS, said Act enabling such Sembly and Senate duly enacted at the 1961 annexation, among other things, pro. Session 1p perative and said area shall not be- es that said Act shall not become ! o State of New York and that this resolution p Of COYlselannexed to the City of Ithaca un- less rtised adopted and enacted in the same manner less and until the consent of the City and • its Mayor be obtained in the manner a s a lOCiprovided by ordinances, law for passage of local NOW THEREFORE, BE IT RE- Carried SOLVED, h Council i=--CN Sthe C of does hereby The Clerk read a petition from property owners LO the annexation of said area as more and ,resilparticularly described in said Act of the requesting the Council to reconsider the ban on Assembly and Senate duly enacted at the all-rg ii h 1961 Session of the Legislature of the yet State a New York and that this reso- and to deny authority to the Board of Public T*Jo2•k$ to advertised,ed consent n necessary, hereby made, streets as it may deem neces advertised, adopted and enacted in the Mayor Sesame manner as a local ordinance.. 11,an, Lic Safety Committee is continuing its study of this proIEffy 12, upon publlcationicy clerk Es petition to the Committee for consideration �May 12, 19&1. in its s�uuy.._ ------ H S. BRO1,AQ APPOIN7VFXT: Mayor Smith announced that he had appointed H. Stilwell Brown as a member of the Planning Board for the term ending December 31, 1961 to fill the unexpired term caused by the resignation of Leonard Miscall. t SALE OF PROPERTY: The Clerk reported that he had held a public auction sale o21 April 18, 1961 at which time a parcel of land at the end of Second Street had , i been sold to Norris M. and Cecil B. Shulman for a total bid price of $3,323.97'. He advised that payment therefor had been received in full and deposited in the General Fund and that a deed to the property had been executed and delivered to the purchasers. SALE OF PROPERTY - SLATERVILLE • The Clerk reported that the Board of Public Works had requested the Council to authorize the sale of a city-awned house and lot located at 1525 Slaterville Road at a price of not less than $8450.00, ite appraised value. By Alderman Stallman: seconded by Alderman Alo RESOLVED, that the request be referred to the Finance Committee for study and report. Carried. SIMT LINING CCNTRACT: The Clerk reported that the Board of Public ?Wrks had negotiated a new street lighting contract with N.Y.S. Electric,& Gas Corp. for a period of five years, ending May 15, 1966. Total amount of the contract was $45,923.05 per annum and the Board recommended it's approval by the Council . By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the contract submitted by the A .Y.S. Electric & Gas Corp, for light- ing the streets and public places in the City of Itheen, dated May 15, 1961, be and hereby is approved, and that the Mayor and City Clerk be and they hereby are author- ized and directed to execute the same in behalf of the City of Ithaca. Carried. AIRPORT PARK ORDNANCE AMENDUNT• The Clerk reported that the Board of Public Works had requested the Council to amend the Airport Park Ordinance to permit the charging of fees for use of the transient boat launching area on holidays as well as weekends. By Alderman Gibson: seconded by Alderman Baldwin RESOLVED, that section 2 of Chapter XIII of the City Ordinances, Airport Park, yr be and hereby is amended to read as follows: Section 2. The rate of $1.00 per day is hereby established for the use of the boat launching area, including the right to park a car and/or ,boat trailer at the Airport Park. Effective upon publication. ++ AYES. 12 NAYS: 0 Carried and approved. l AUDIT By Alderman Stallman: seconded by Alderman Murphy RESOLVED, that the bills approved and audited by the Finance Committee in the total amount of $169284 O8 as shown on abstract #5 - 1961 be approved for payment.' Carried. J T INCREMENTS• Alderman Stallman reviewed a statement from the Finance Committee, dated April 15, 1961, recommending the granting of merit increments to members of the Fire and Police Departments and Department of Public Works who were not given their merit increase for 1961. (A copy of his statement is appended to the minutes.) Action was taken thereon as follows: By Alderman Stallman: seconded by Alderman Hart RESCUED, that all patrolmen and paid firemen, who were denied a merit increment in 1961, be granted such an increment to be effective as of January 1, 1961, such merit increment to apply to the following members only: A STATEMENT FROM THE FINANCE COMMITTEE OF THE COMMON COUNCIL April 15 1961 This statement is addressed primarily to the Paid Firemen's Assoc. and any other interested parties. R After due discussion and deliberation, the Finance Commottee has decided to make the following recommendations to the Common Council - FIRST - In the matter <,f the two 207A men of the Fire Dept, we have decided not t.) appeal the decision of Judge Molinari xxx and are preparing to add to the budget of the Fire Dept sufficient moneys to pay these two men the merit increases as ordered by the Court. SECOND - Because the finance committee who originally conceived the 'merit' plan as well as the Common Council, has not carried out the proper implementation of the general phylosophy of the 'merit, plan and provided a truly objective set of :measurement rules for the Fire Dept, and therefore is in conflict with the opinions of the Court, we are recommending that all firemen who were not given their 'merit' increases in 1961 will be given those increases and we are providing sufficient money's to fulfill this recomme-idation, THIRD A It is the earnest desire of this committee to preserve the phylosphy of the 'merit' system and to so do we are stongly recommending that the Personel Consultarit of the City together with all interested parties make aoxx9c every possible effort to arrive at a suitable 'measuring stick' set of rules, so that the administration of trie 'merit' plan can be reduced to a strictly objective system whereby those who do outstanding work in their profession may be suitably rewarded and at the same time improve the morale and efficiency of the Dept, so that we may' boast of having the best possible fire fighting department in the country. FOURTH - If it should come to pass that the delegated authorities, together with the help and assistance of all interested parties , cannot arrive at a proper and legal set of rules of measurement, we will then recommend to the Council that the entire matter of the 'merit' system be reviewed in the light of these, findings. FIFTH - We assume that all interested parties are made aware of these efforts to make a set of suitable rules and we wish them to realize that if such a set of rules is promulgated, that they' will immediately be in force and used as a measuring stick for the performance of personnel during 1961 and thus will have an effect on the 1962 awards of 'merit° increases. SIXTH - Because of the similar professional standing between men of. the Fire Dept. and the Police Dept. , we will also recommend that all of the above recommendations shall also apply to the Police Dept, and those men who did not receive 'merit' increases in 1961 be granted these increases. Respectfully submitted by, the .Finance Committee of the Common Council. i %l EF �� } t S u a t tdt lf' .l w 0 kJ - 3 - May 3. 1961 Fire Department Present Salary, Increased To Walter Buckingham 5127.00 5332.00 James Delango 5127.00 5332.00 Lloyd Ellis 5127.00 5332.00 Merle Ellis - (207-a) 5127.00 5332•00 George Genung - (207-a) 5127.00 5332.00 Donald Bennett 5127,00 5332.E � . William Olesen 5127.00 5332.00 Maurice Protts 4930.00 5127.44 Stephen Weaver 4740.00 4930.00 Robert Michener 4558.00 4740.00 Robert FcFall 4558•Q0 4740.00 Phillip Casciotti 4558,00 4740.00 J. Frederick Brainard 4382.00 4S58.00 Arthur LaPoint 4382.00 4558.00 Edward Sharp 4382.00 4558.00 Philip Mente 4382.00 4558.00 Camillo B ordoni 4382.00 4558.00 Gerald Sanford 4382.00 4558.00 Police Department M.A. Bananni 4740.00 4930.00 B.A. Graham 4382.00 4558,00 C.D. Hopkins 4382.00 4558.00 J.M. Joyce 4382.00 4558.00 C.E. Dollaway 4214.00 4382.00 AND Br, IT FURTHER AESOLVIM, that a similar merit increase be granted to employees in the Department of Public Works as follows: D.P.W. - General Fund Bert Poole 2.66 per hr. 2.77 per hr. Clifford Arthur 2.28 " " 2.37 'r " Thomas Simi 1.73 " " 1.80 if n Robert Deuel 1,87 ° " 1,95 D.P.W. - Water & Sewer Division R.D. Corrington, Jr. 1.95 " " 2.03 L.A. Wells 2.37 n n 2,46 n n L.R. Rogers L66 " 'r 14,73 n n Chas. Bowlsby 1.80 " " L87 " G.R. Boda 1.73 n " 1.80 rr rr Carried. Alderman Stallman reported that there had been a misunderstanding in the inter- pretation of the compensation plan rule in 1960 which affected Laurence Beach, Assistant Fire Chief, and 'Thaddeus Fairbanks, Lieutenant. As a compromise he recommends that it be corrected by granting an additional increment to these two men effective as of May 1, 1961. By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that ter. Beach's salary be increased from $5767.00 to $5998.00; that Mr. Fairbank's salary be increased from $5332.00 to $5545; and that both increases be effective as of May 1, 196L Carried. COVEMSATION PLAN r2jDM, T: Alderman Stallman recommended amending the compensation plan to provide for the position of Associate Planner. By Alderman Stallman: seconded by Alderman Harrison RESOLVED, 1) that the 1961 Compensation Plan be amended by adding thereto the following: ADN.INISTRATIPE GRADE ITINIKIM MAXINUM Associate City Planner 29 $6238.00 $7297.00 2) that the appointment of James Miller to the position of Associate City planner be approved to become effective June 1, 1961 at an annual salary of $6238.00. 3) that the Planning Board be authorized to secure an Assistant City Planner, effective July 1, 1961, at an annual salary of $5332.00. Carried. - 4 - May 31 1961 BL MT ADOPTICN: Alderman Stallman presented the recommendations of the Finance Committee together with a final proposed budget for the year 1961 in which a final total gross budget of $1,878,904.50 with an accompanying tax rate of $13.96 per $1,000.00 of assessed valuation was recommended for adoption. He noted that it had been discussed in detail at a meeting of the Council as a committee of the whole helglon April 26, 1961 and agreed upon informally. He announced that, having approved the recommendations of the Finance Committee and authorized the appropriations contained therein, it was incumbent on the Council at this time to officially approve the budget for 1961, establish the tax rate, levy the taxes and make appropriations therefrom, The Clerk reported that the assessment roll for 1961 had been completed, footed and proved and showed the following valuations: Valuation of land $ 15,'725.'550-00 Valuation of buildings 152;214;483.00 Total valuation of real property 167,940;033.00 Less exemption for R.R. ceiling 24;642.00 1679915,'391-00 Less valuation of exempt property 8995589283.00 Total net valuation of real property 78,357,108.16-0 Plus valuation of special franchises 2050,785.00 TOTAL NET VALUATION OF TAXABLE PROPrRTY $ 80,707,893.00 4 By Alderman Stallman: seconded by Alderman VanMarter RESOLVED, that the budget estimates and requisitions, as agreed upon, be and the same hereby are finally approved, adopted and confirmed in the total sum of $1,878,904.50 in accordance with the detailed budget statement appended herewith, and WHERE!+S, available and estimated revenues total $752,222.31 thereby leaving $1,126,682.19 as the amount to be raised by taxation, and 14HEREAS, the Assessment Roll for 1961 certified and filed by the City Assessor, has been footer and proved and shows the total net taxable valuation of $80,707,893.00, and 1AHEREAS, under Charter provisions, the tax limit for City purposes amounts to $1,790,340.40 for 1961. NOW THEREFORE BE IT RESOLVED, that the tax rate for general city purposes for the fiscal year 1961 be and the same hereby is established and fixed at $13.96 per $1,000.00 of taxable valuation as shown, certified and extended against the respective properties on the 1961 City Tax Roll, thereby making a total tax levy as near as may be of $1,126,682.19, and BE IT FURTHER RESOLVED, that the amount of said tax levy be spread and levied and the same hereby is levied upon and against the respective properties shown on said City Tax Roll in accordance with their respective net taxable valuations at the rate of $13.96 per $1,000.00 of such taxable valuations, and BE IT FURTHER RESOLVED, that the City Chamberlain be and hereby is directed to extend and apportion the City tax as above, and that upon the completion of the extension of said Roll the City Clerk shall prepare a warrant on the City Chamberlain for the collection of said levy, and the Mayor and City Clerk hereby are authorized and directed to sign and affix the Corporate Seal to such warrant and forthwith to file the same with said Roll with the City Chamberlain, and BE IT FURTHER RESOLVED, that upon the execution and filing of said warrant and Tax Roll with the City Chamberlain, the amounts of the City Tax set opposite each and every property shall thereby become tax liens, due, payable and collectible in accordance with provisions of the City Charter and other laws applicable there- to, and BE IT FURTHER RESOLVED, that the total sum of $1,878,904.50 be appropriated in accordance with the Tax Budget as adopted, to the respective boards, offices and departments of the City for the purposes respectively set forth therein. AYES: 12 NAYS: 0 """' Carried & Approved. } Mayor Smith commended members of the Finance Committee for their work in presenting the final budget which he noted represented a vast number of man hours since last October. He expressed his confidence in the work done by them and complimented them on keeping the tax rate as low as good business proceduresmake possible. Alderman Stallman in turn thanked other members of the Finance Committee, City Controller Weinstein and all other department heads for the excellent cooperation extended to the Committee during its revision of the budget. Eayor Smith expressed his regrets that it had been found necessary to raise the tax rate. He stated he felt it was necessary however to maintain sound governmqnt and that a lower rate would mean putting off much needed public improvements which in the long run would prove more costly. RECCI'IENIDeTICN OF TH7 FDII'NCE COMMITTEE 1961 CITY TIX BUDGET The tentative budget for 1961, adopted on December 29, 1960, read as follows: Estimated Revenues $ 586,382.62 Surplus of Prior Year (estimated) 50,000.00 Tlue from other funds 26,676.77 '"-�xes $12,50 M _,,0 Ol,-12,,50 Teial Estimated Income ` 1,664:771.80 Total Expenses (Tentative Budget) 1,7812357000 Deficit $ Lr f 585„11 Since that time the tentative budget has been under constant stuly and review by your Finance Committee and as a result, the followin chen: -es have been wade: Estimated Revenues 609:" 19.71 Surplus of Prior Year 86,'425.,83 Due from other funds 56147677 Taxes $13,96 per M. 121261682.19 Total Income $1,878,90450 Idditions and deletions to the tentative budget have been approved and recommended as follows: ",dditior_s 101r City Council 150.00 108 City Chamberlain 73„00 111 City Assessor 61,300-00 113 Civil Service Comm & Personnel Consultant 320,00 114 Supt, of Public Tvorks 7,589.00 117 Elections 30,00 121 Planning 3oard• 4,439.00 129 Soc. Sec. & undistributed Expense 100,00 130 Police Department 5 .190,00 132 Fire Department 3,72700 133 Fire Department -- Buildings 2,285.00 134 Building Commissioner 475„00 139 Parking Meters 14000 162 & 163 Refuse & Garbage Collection 8C' 182 Snow & Ice Removal 18,281.00 183 Franklin Street D ldgs. 25.Or 186 Yachine Shop Mainternurce 125.00 187 Traffic Control 1,500.00 234 Golf Course 700.00 250 I'lunicipal Parking 1 , t^ 321.00 260 miscellaneous 7,848.27 XB Youth Bureau 251.73 273 Interest on Temporary Loans 1,000.00 288 Machine Paving; 29,044.00 Capital Reserve Fund r4 for Bridges 50,000„00 Total Additions 140,362.80 Page 2 Beletions: 110 City Clerk-Controller n 500.00 116 City Engineer 13000,.00 118 City Court 32650`" 161 Street Cleaning 759„00 168 Storm Sewers 380,00 180 Street Lighting 12632,00 181 Highways 3 ,586,80 184 Bridge I,_allitenanee 380,.0' 185 Creek Naintenance 2,380 00 230 Parks Department 550,00 275 Resurfacing Streets 29600 276 Curbs & Gutters 296.00 277 Gravel Basing 205.00 290 Gravel Bn: ing ision Streets 410,00 E. Green St Par-rig Lot Renewal 114,0o Dryden Road Repaving 90,000,00 Total Deletions $ 42.815,.30 Total Net ^dditions 97,547-50 Total Tentative Budget as Above l' gI*357.00 Total Final Estimated Expenses or Budget $19878,904„50 We further recommend that the tax rate for the year 1961 for city purposes be established at 1)'13.96 per $1,000.00 of assessed valuation and that the budget as amended and presented in the total gross amount of $1,878,904,50 be approved and adopted. Respectfully submitted, Fl-N"NCE COMMITTEE PAC, Stallman R. !-orris Van 3. Hart J. Gormly Ydller THE CITY OF ITHACA, NEIJ YORK WHERE YOUR TAX DOLLAR GOES .� EA— C1,O. tR e Th l u CouT t s, &a nPge arnnzi nn s i g t at1°n obs engi head* ,S, I�T`S costs t on• eat' So hts�r•� ebuilding °Pena 41 ta1/ �e 1 �� ��m� PROTECTION OF 0� y y I �PERSOY AND PROPEIRTY , G 0 / e {y�G�� y° / For your Police and Fire 1 �'ilsC 0�S'' 4 /Departments, Also Building 71.1 br ' � Co! Inspection, checking of scales, Cit a.ry., Ins JPublic Pound and Dog %Tarden, etc. you h ens, Teo urancQ,Cx�S UneX eft d• &e2t►" v b o-r i 31% 8% -x,55 r� w owe• ! � Z ney e t . F ayment s on mo cSZ�� �4 V HI(URIAYS, C .S J. S '�cafe AND BRI'?GES. GO.osSe• Cleaning streets, collection �! �o dry of garbage, street lights, street CAP 4e nd road maintainence, snow and ice removal, maintaining bridges and creeks, ,'traffic control, city cemetery, Airport and Ka-rina Park, etc. 21 tea_ General Government 12;� Employees' Fringe Benefits ]� Protection of Persons and Property 31% Sanitation, Highways, Creeks & Brilge8 . 21% Parks and Recreation 5% Municipal Indebtedness 5% Miscellaneous and Contingencies 8% Construction & Permanent Improvements 11% TOTAL 100% 1 CITY OF ITHrCI! GENERPL FUND BIJDGET SUMMITRY 1961 ;,ppropriations General Government $ 380,39954 Protection of Persons & Proper,y" 574,378.00 Sanitation & Cleanliness 871,259,80 Hig}zways , Creeks & Bridges 282,052.20 Parks & Recreation 87,3-32.00 Public Utilities (non-commercial) 19,536.,00 Miscellaneous 79,308,.27 Municipal Indebt ednes s 92 F499,00 Construction & Permanent Improvements 207,323.,00 Youth Bureau 33 ,316.73 Contingent Fund 35 ,0(,0400 Total Appropriations or Budget $1,8780904,50 Revenues other than Current Property Tax: Locally collected revenues $ 376,794.09 State Grants or Shared Taxes 232,525.62 Surplus, available at beginning of year for appropriation 86,42583 Total Miscellaneous Revenues $ 695 ,745.54 Due from Other Funds: Capital Reserve Fund for Street Paving 30,000.00 Unappropriated Reserve in General Fund 25 ,176.77 Arterial Highway Fund 1,300.00 Total Due From Other Fund- 56,476.77 Amount to be supplied by property tax 1,1269682.19 Total Budgeted Expenditures $1 ,378,A04-.50 Amount to be supplied by property tax $1,126,6821.19 (a) Assessed Taxable Valuation 80,7079893„00 (b) Tax Rate (Divide a by b) $13.96 (per WOO valuation) 3, 6d City Tax Budget 1. BOARD OF PUBLIC T^TORKS 1961 1961 1961 Requests Tentative Final 114 Bd. of Pub, Mks. Administration 181,453 19,144 26 733.00 116 City Engiiieer 33,334 35,501 34 ,4.01.00 116E City Engineer - Equipment 19500 1,500 1 .600_00 .119 City hall 12,000 12,000 12.000.00 120 Municipal Bldg, - 330 E. State St. 8,800 7,300 _. -o 00 161 Street Cleaning 20,800 20,000 19,24-1.00 X62 Refuse & Garbage 53 ,550 52,750 53.198.80 !62E Refuse & Garbage - Equipment 11,000 - _ 168 Storm Sewers 12,600 121200 11.820_00 169 Mosquito Control 31000 3,000 3,00,0 00 180 Street Lighting 45,500 45,500 43,868.00 -81 Highway Maintenance 93,300 93,300 -91,013-20 181E Highway Maintenance - Equipme-:'; 28,800 28,800 27,500.00 1877 Public Utility - Street Repai-es 20,000 20,000 20.000.00 182 Snow & Ice Removal 26,700 26,700 44,981.00 '182E Snow & Ice Removal - Equipme-L 4-,400 41400 4,400,00 183 Highway Dept. Bldgs. 1,900 1,050 ,1_075.00 184 Bridge Maintenance 16,000 17,000 16 620.00 185 Creek Maintenance 9:300 9,300 __L,120,00 186 Highway Shop Maintenance 10,400 9,500 9.625,00 187 Traffic Control 16,500 14,550 16-,050„00 230 Forestry & Parks Div. 42,715 43,242 43,242.00 230E Forestry Division - Equipment 4,000 4,000 3,450,00 232 Stewart Park 23,000 22,700 22.700.00 232E Stewart Park - Equipment 3,240 30'240 3,240.00 234 Golf Course 14x000 14,000 14,700,00 250 Municipal Parking Areas 29600 2,500 2,821.00 252 Cemetery 8200 7,975 7,975. 0 252E Cemetery-Equipment 240 240 240.00 253 Airport Park 8,800 8:300 8,300.00 254 Airport 200 .200 200.00 TOTAL BOARD OF PUBLIC 7,TORKS $554,832 $539,8 58,214.00 2. FIRE DEPARTMENT 132 Fire Fighting 221,726 226,262 230.089.00 132E Fire Fighting - Equipment 4,298 4,298 4,198 00 133 Fire Dept. Bldgs. - Supplies 11,200 10,200 12,4a5,00 TOTAL FIRE DEPARTMENT $237,224 $240,760 246,772.00 3. UNDER CONTROL OF COUNCIL 101 Common Council 2,925 2,925 3075.00 102 Mayors Office 4,400 4 1400 40400.00 108 Chamberlain 281630 31,164 31.033.00 108E Chamberlain - Equipment 2,053 10100 13304.00 110 City Clerk - City Controller 36,313 38,931 38L431.00 110E City Clerk - Controller - Equip. 1,200 10200 1,200.00 111 Assessor 14,140 9,550 0...00 112 City Attorney 7,700 6,400 6,400.00 113 Civil Service 3,287 5 ,322 4,642„00 113E Civil Service - Equipment 75 75 75.00 117 Elections 7,019 5,868 5.898.00 117E Elections - Equipment 200 100 100.00 118 City Court 19,630 19,885 19,385.00 118E City Court - Equipment 200 171,50 121 Planning Board 31,745 26,350 3o.789.00 122K Municipal Surgeon 1„750 1,750 1;750.00 123 City Historian 100 100 100400 128 Employees Retirement System 91,935 91:935 91,935- 00 129A Social Security 27 fi 000 27;000 _.27,000.00 129B Undistributed Expense 725 725 825,00 129C Health Insurance 130'000 13,000 13,000;00 130 Police Department 279,507 274,590 278,5,-8,00 13 CE Police Department - Equipment 83,200 6,700 7,922.00 134 Building Commissioner 13,461 12,373 12,848.00 134E Building Commissioner - Equip, 39 - - 135 Board of Zoning Appeals 50 50 50,00 137 Sealer of Weights & Measures 5 1602 5:922 5,922.00 13'7E Sealer of Weights & Measures - Equip. 115 115 115.00 136 Public Pound - Dog Catcher 11100 1,100 12100.00 139 Parking Meters 15,389 14,691 14,691,00 l . - 2 - 1961 1961 1961 3. UNDER CONTROL OF COUNCIL (DON'T) Requests Tentative Final 139F Parking Meters - Equipment 5,000 6,260 6,400.00 260 Miscellaneous Expenses 37,960 37,960 42,060,00 Insurance 27,500 27,000 ?0,748..27 261 Workmens Compensation 6,500 6,500 L 500.00 Youth Commission 33,174 331o65 39,316.73 Contingent Fund 35 ,000 35,000 95,000.100 TOTAL UNDER COUNCIL $162,624 $749,106 $� 5960 0 4. DEBT SERVICE 270 Principal 35,000 35,000 000.00 271 Bond Antic, Notes-Principal 40,000 40,000 40,000.00 272 Interest on Bonds 6,700 6,700 6,700.00 273 Interest on Temporary Loans 9,799 9,799 10,799. 0 TOTAL DEBT SERVICE $91,499 $91,499 92,499.00 5. CONSTRUCTION & PERM. LMPROVFMENTS Surface Treatment of Dirt Streets 15,000 15,000 14,704.00 Curb & Gutter Renewal 15,000 15,000 14,704.00 Gravel Basing of Streets 10,000 10,000 9,795.00 Machine Paving Streets 17,200 17,200 461P244.00 Park Development 202000 25,000 25,000.00 Storm Sewers: Adams St; Second to Third St. 2,200 2'200 _ 2,200.00 E nira Road 21200 2,200 2,200.00 Gravel Basing New Subdivision Streets 24,000 20,000 19,590.00 Department of Public T.�Torks Storage Yard 3,000 3,000 3,000,00 Renewal of E. Green Street Parking Lot 5 ,300 5,300 186.00 Remodel 14pite Boathouse 8,200 81200 8.200.00 Rebuild Retaining Wall, Walk & Railing Stewart Ave-Fall Creek & Thurston 3,000 3,000 3.000.00 Concrete Retaining Wall (Terrace P1.) 41000 4,000 4.000.00 Marina Canal -- Airport Park Marina 45,000 - Repave Dryden Road (Bryant Ave. easterly) 30-1000 30,000 TOTAL CONSTR. & PERM. IMPROVEE=S $204,100 $160,100 157,823.00 6. CAPITAL RESERVES No. 3 Street Paving _ _ - No. 4 Bridges _ _ 50;000.00 TOTAL CAPITAL RESERVES _ _ 50.000.00 The following is a recapitulation of the entire budget by groups as provided by the City Charter. Estimate Tentative Final 1961 1961 1961 1. Board of Public Works 554,832 539,892 558.214.00 2. Board of Fire Commissioners 237,224 240,760 246.772.00 3. Under Common Council 762,624 '749;106 773.596.50 Total Maintenance 1,554,680 1,529,758 1,5=65 2.50 4. Debt Service 91,499 919499 .2 .00 1,646,179 1,621,257 1,671,081.50 5. Constr. & Perm. Imprvmt s. 204-,100 "160,100 _7,823_,00 1,850,279 1,781,357 1,828,904.50 6. Capital Reserves _ _ 50,000.00 GRAND TOTAL BUDGET 1,850,279 1,781,357 1,878,904.50 EST ?ATED INCGT E Estimate Tentative Final 1961 1961 1961 Surplus of Prior Year 50,000.00 50,000.00 86,425-E3 Miscellaneous Revenues 586,382.62 586,383.62 609 ,319.a Due from other funds 26,676.77 26,676,77 56.47 663,059.39 663,059.39 �22Z-'-'l On Ass'd estimated value C 13.96 for year 1961 1,001,712.50 1;001,712,50 1,126,682.19 1,664,771.89 1,664,771.89 1.878,9o4.50 I CITY Of IT.WACA TOMPKINS COUNTY NEW YORK THE CITY PLANNING BOARD - DC IT"ACA, NEW YORK - 2 May 1961 Yayor Ralph C. Smith Members' of the Common Council City of Ithaca City Hall- Ithaca, New York Dear Mayor Smith and Members of the Common Council: The Ithaca Planning Board., in accordance with Article 14, paragraph 33 of the 1950 Zoning Ordinance, recommends to tine Common Council that the following wording be substituted for certain wording in the proposed revised zoning ordinance, dated February 1961, now being considered for approval. This recommendation is made after con- sultation with, and with the approval of, the Charter and Ordinance Committee of the Common Council. I. That the attached proposed R-2 wording be substituted for the present wording referring to R-2 zones in Section 7, District Regu- lations Chart (pg. 12): USE PER1dTTED OFF-STREET OFF-STREET _ DISTRICT PEMETTED USES ACCESSORY SIGN PARKING LOADING USE REGULATION REQUIRE?ATENT RsEQUIFiF;ENT 1. Any use permitted 1. Any accessory 1. Same as 1. Same as --- 1 in R-1 District. use permitted R-1 R-1 in R-1 district district. 2. One-family dwelling district. containing not more i2. One space R-2 than two rooms let per room let ; for profit. for profit. f 3. T r:fami.ly ; f 13. Fraternities d dwelling. G 1 space per active . Multiple-family ! members. dwelling. 14. Sororities: j Student fraternity 1 space per or sorority houses. active i members. I LOT SIZB MAxn M HT. MAxnMM MINIM YARD DI�iSIQNS PW )TAL AM Tx AT � � OF Brea. urr Fxa�r d SQ. FT. STREET LINE F# S FEET COVERAGE Mme. YARD TOTAL DEPTH MIN. 5000 sq,ft. 1. 50-1 for dwelling 1 family ? 3 35 25 25 10 20 25 5O per, dwelling " (for 1 family) unia..... I plus I P lus .a _ 15 30 2500 sq. ft. 151 for per room let each (for 2 family) for profit. additional dwelling. 20 40 Fraternity (all other) and Sorority 2. FraternitSj houses.... Sorority 273,500 aq. f1 houses... 100 feet ,5 Mayor Ralph C. Smith 2 Pjay 1961 ;members of the Common Council _2_ II. That the following wording be substituted for the present wording in Section 10-F (pg.50): CIF. Restoration. No building damaged by fire or other cause to the extent of more than 75% of its assessed value at the time of such damage shall be repaired except in conformity with the regulations as to use in the district in which it is situated.0 III. That the following wording be added to Section 9, Supplementary Regulations, as sub-section M; 11M. Annexation. All lands or areas annexed to the city sub- sequent to the adoption of this ordinance shall automatically be zoned as an R-1 district until sucla time as t;-:e Planning Board can study the situation and recommend an amendment to the zoning ordinance .and map, buts-such time is not to exceed six months." Sincerely yours, W.A. Anderson, Chairman, Ithaca City Planning Board _ 5 _ May 3, 1961 KERMIT C. PARSONS AGRPX ENT: Alderman Stallman presented and reviewed a proposed agreement between the City and Kermit C. Parsons covering his services for technical services and advice in connection with the planning of a General Neighborhood Renewal Plan. Compensation for his services was fixed at the rate of 85.00 per hour and in no case to exceed a total of $390.00 for the contract period. He recommended its approval. By alderman Stallmn: seconded by Alderman Harrison RESOLVED, that the agreement as presented be approved subject to the approval of the City Attorney as to form. Carried. ACCOUNT SERVICFS - URBANT RT1NR1rTAL: Due to lack of information action on an accounting contract for services of city employees working on Urban Renewal work was postponed until the next meeting. BUS SURVEY: Copies of a survey on "Mass Transportation in Ithaca" were distributed to each alderman. Alderman Stallman reviewed this report and stated that it had been prepared by Wilbur Smith & Associates, New Haven, Conn. and represented Stage I of the proposal. He stated the report indicated that it is impossible for r private interests to continue to maintain a bus service here on a profitable basis and it contained a recommendation that the City consider operating the buses here. Yr. Stallman recommended approval of the second phase of the survey cover- ing the operation of the buses by the City. - -% By Alderman Stallman: seconded by Alderman Hart 7 RESOLVED, that Wilbur Smith & Associates be authorized to proceed with Phase II of its proposal at a cost of $1,400.00. Carried. Mr. Stallman advised that he had a memo from the Chamber of Commerce regarding the city's share of a subsidy for the bus company. No action was taken pending an opinion of the City Attorney regarding the legality of spending city money for such a purpose. SALE OF LAND - TCFPKINS CCUNTY: Alderman Baldini reported that the Bd. of Super- visors had agreed to pay the sum of $3,750.00 for city-owned land it needs for storage purposes, being part of block 23 , which is located south of West Clinton at Cherry Street and adjacent to the present Tompkins County Highway garage. By Alderman Baldini: seconded by Alderman Stallman RESOLVED, that the Mayor and City Clerk be authorized to sign and execute a deed conveying said property to Tompkins County upon receipt of the agreed price of $3,750.00. Plderman Mazza questioned the price as related to the price received recently for a smaller parcel of land which was sold to M. & C. Shulman at the foot of Second Street. AYES: 11 NAYS: 1 - Mazza Carried. 70N ING ORDINANCE: Alderman Gibson reviewed the work of the Charter and Ordinance Committee on the proposed new zoning ordinance since the last meeting. He advised that the Committee had held a public hearing thereon on April 21st. and had two other meetings since then to consider all objections registered at the public hearing. He paid tribute to members of the Planning Board, who with the assistance of members of its Zoning & Subdivision Committee, Zoning Officer, Technical Staff, Appeals Board, and the general public, had made it possible to provide the present proposed ordinance. Since all proposed changes must be referred to the Planning Board, the objections received at the public hearing had been referred to it and, as a result , he read a letter from said Board, dated Nay 2, 1961, recommending to the Council the following: 1. Rrised permitted used for R-2 districts. 2. A new wording for section 10-F (Restoration). 3. A new subdivision as sub-section M (Annexation). Attached to these minutes is a copy of the letter, which indicated that the foregoing recommendations were made after consultation with, and with the approval of, the Charter & Ordinance Committee of the Council. Mr. Gibson recommended acceptance of the Planning Board's recommendations. After a general discussion it was decided to accept the first recommendation regarding permitted uses for R-2 districts. A lengthy discussion ensued regarding section 10-.F, restoration, during which Attorney Johnson gave his opinion that the 754 of assessed value clause contained therein is unconstitutional, and Building Commissioner Golder stated he felt it would be unenforcable. The proposed new section sub-section M of Section 99was considered next. There was a general feeling that this might be a hindrance to annexation and that the matter of zoning might be considered in legislation at the time of annexation. - 6 - May 3, 1961 By Alderman Gibson: seconded by Alderman Harrison RESOLVDD, that the proposed revised zoning ordinance as presented at this time, with the exception of sub-section M of Section 9, be received by the Common Council; and tha - the City Clerk be authorized and directed to advertise a public hearing to be held thereon by the Common Council on June 7, 1961 at 7:30 p.m. Alderman Alo once again registered his objection to the business zone contained in the ordinance for the fairgrounds area of S. Meadow Street. He stated he felt it was inconsistent at a time when the city is undertaking urban renewal to help its main business area. Alderman Mazza registered his objection to the proposed POW zoning of N. Meadow Street. A roll call vote on'the matter was requested which resulted as follows: AYES: 8 - VanYarter, Harrison, Gibson, Hagin, Baldwin, Stallman, tiller, Hart NAYS: 4 - Murphy, 11azza, Baldiii, Alo. Motion Carried. Mayor Smith recommended that members casting negative votes meet informally with the Charter & Ordinance Committee, City Attorney and the Zoning Committee of the Planning Board to discuss their objections more fully prior to the public hearing. S. P'LBPNY TRUCK TRAFFIC• Alderman Harrison reported receipt of many objections to noise created by heavy coal trucks using S. Albany Street. Alderman Hart reported that these same trucks use Ithaca Road and on the return trip, when empty, they tend to exceed the speed limits in addition to being very noisy. The Chief of Police agreed to alert his department to the condition and he promised everything possible will be done to check for over-loading and excessive speed within the city limits. On motion the meeting was adjourned. Geo. A. B lean City Clerk COMMON COUNCIL PROCEEDDIGS CITY OF ITHAC A , N.Y. Regular Meeting 7:30 p.m. June 7, 1961 PRESaIT: Mayor - Smith Aldermen - Murphy, Mazza, Morris, Baldwii, VanMarter, Harrison, Gibson, Baldwin, Stallman, Miller, Al,o, Mueller, Hart. Attorney - Johnson ,Lag. Comm. - Golder Planning Board Members - Anderson, Taber, Controller - Weinstein Brown Director of Youth Bureau - Hall City Planner - Niederkorn Clerk - Blean Asst. Planner - taller MINUTES: The minutes of the preceding meeting were duly approved. PUBLIC, HEARING - ZONING ORDINANCE: Mayor Smith opened a public hearing duly advertised for this time on a proposed zoning ordinance. The following appeared in opposition to the ordinance as proposed and urged delay in its adoption pending further study: Neal R. Stamp, Counsel for Cornell University John C. Burns, Repr. of Ithaca Real Estate Board Joseph Capalongo - Repr, of Tomp. Co. Restaurant & Hotel Ass'n. Mrs. Walter Woolf, Realtor ,f Persons speaking on behalf of its adoption included: Mrs. Mary K. Johnson, Individual Lewis Warren, Mgr. of Chamber of Commerce Mr. Burns presented a memorandum from the Real Estate Board listing its objections and it was read by the Clerk. In a brief statement Mr. Burns reviewed the damage causelby the 1956 flood in the southwest section of the city. He said a survey showed 1,000 property owners suffered damages at that time estimated to total ` 330,000.00. He called for aid to the property owners in the area and adjacent west hill by zoning the area along Meadow Street residential which in turn would relieve the area of rats and other vermin. He concluded his remarks by urging that the matter be left to referendum. If this can't be done, he urged the ordinance be turned over to the Bar Assn. for study and review. Mr. Neal R. Stamp presented and read a prepared statement covering the University's objections. It was received and filed.. The Clerk read a letter received from Edward P. Abbott on behalf of clients and constituents. Vx. Abbott objected mainly to the rule covering restoration of non-conforming uses. He suggested 75% of replacement cost rather than 759 of assessed valuation. He urged delay in adoption of the ordinance. Joe Capalongo offered his objection mainly because of changing the area along S. Meadow Street to a business zone. Mayor Smith advised Mr. Capalongo that 2,153 feet of the area in question along S. Meadow Street is owned by the G.L.F. Corp. and only 810 feet owned by others. Of the 810 feet all but one property is not being used for business purposes. G.L.F. has indicated its wishes to have its property zoned for business. Mrs. Mary K. Johnson spoke as an individual and stated that there is no provision in State law for its being submitted to referendum. She urged its adoption at this time. fir. Lewis Warren, Fanager of Chamber of Commerce, stated that the Board of Directors of the Chamber of Commerce on May 3, 1961 had endorsed the ordinance and urged its adoption as a progressive step in city government. Mayor Smith stated that it is only natural to receive opposition to this or any other ordinance which must be restrictive in nature. If not restrictive it would not be of much value. He advised that the objection presented here tonight had been considered many times by the Zoning Committee of the Planning Board, the Board itself, the Charter & Ordinance Committee of the Council, and members of the entire Council. He then presented a statement by the Planning Board reviewing the study of the zoning ordinance which has led to the proposed ordinance under con- sideration at this time. The statement was read by the Clerk. Mrs. Walter Woolf, a realtor, urged it be referred to referendum. - 2 - June 7, 1961 After all present had an opportunity to be heard on the subject, Mayor Smith thanked them for being present and expressing the individual views and closed the hearing. Alderman Gibson advised that the ordinance had the unanimous approval of the Planning Board, the Greater Ithaca Regional Planning Board and the Charter & Ordinance Committee of the Common Council. He recommended its adoption. '; Hy Alderman Gibson: seconded by Alderman Baldwin f, WHEREAS, a public hearing, having been duly advertised, has been held on this 7th. day of June 1961 on a proposed zoning ordinance for the City of Ithaca, N(YPT THEREFORE BE IT RESOLVED, that the Zoning Ordinance for the City of Ithaca, N.Y. , which has been prepared and recommended for adoption by the Planning Board, approved by the Greater Ithaca Regional Planning Board, and which was received by this Council on March 1, 1961, reviewed and laid on the table May 3rd, in its final form, be and it hereby is approved by this Common Council, and BE IT FURTHER RESOLVED, that the said zoning ordinance, together with the official zoning map which is attached to and made a part thereof, shall, after publication, become effective at noon on June 15, 1961, and BE IT FURTHER RESOLVED, that upon the effective date of this ordinance the existing zoning ordinance be repealed. In view of the objections to the ordinance Alderman Alo urged delay and suggested further study with a view to some compromises being made. Alderman Alo: seconded by Alderman Mazza RESOLVED, that the'matter'be tabled until the next regular meeting of this Council. AYES: 6 - Murphy, Mazza, Morris, Baldiii, Stallman, A16 NAYS: 7 _ VanMarter, Harrison, Gibson, Baldwin, Miller, Mueller, Hart Motion Defeated. A discussion of the adopting resolution ensued: Alderman Alueller expressed the hope that the zoning ordinance should be reviewed annually by the Planning Board to reflect changes in economic and planning patterns. "' Alderman Gibson stated it had been ruled illegal to mandate this procedure but that the Planning Board can include recommendations in its annual report covering the ordinance. Alderman Murphy stated he felt those opposed to it have legitimate reasons and should be heard with a view to reaching a compromise. Alderman Miller stated he felt the Planning Board, in its annual recommendations or review of the ordinance, should consider the views of the Building Commissioner and the Board of Zoning Appeals. Alderman VanMarter discounted the implication that objectors had not had an opportunity to be heard in view of the many meetings held. F�Mayor Smith called for a roll call vote on the motion which resulted as follows: A)ES; 7- VanMarier, Harrison, Gibson, Baldwin, Miller, feller, Hart NAYS: 5_ Hurphy, Mazzag Morris, Baldiii, Alo ABSTAINING - Stallman Motion Carried. Approved by me this 7th. day of June 196' Mayor IC VS FIRE COIF ►tISSICNER. Mayor Smith announced his appointment of tom. J. Sammons as a Fire Commissioner to succeed himself for a term of three years ending June 30, 1964. In doing so he advised he had a letter from one volunteer fire company and one from the other two Fire Commissioners recommending Per. Sammons' appointment. The Clerk read a letter received from Torrent Hose Co. 10. 5 urging the rotation of commissioners among the various companies, and limiting the service to one term of office. By Alderman Murphy: seconded by Alderman Mazza. RESOLVED, that the Mayor's appointment of•t7m. J, Sammons as a Fire Commissioner for a term of three years, ending June 30, 1964, be and hereby is approved and confirmed. Carried. ;w .. 3 - June 7, 1961 PUBLIC ASSEMBLY PLACES: The Clerk read a letter from the City Attorney recommend- ing adoption of a resolution to insure that the city will not forfeit its right to regulate and control places of public assembly within the City. It was acted upon as follows: By Alderman Mazza: seconded by Alderman Gibson ',1HEREAS, the City of Ithaca by its Common Council duly adopted "The Building Sode and Plumbing Code of the City of Ithaca" effective August 4, 1926, and 1,THEREAS, the City of Ithaca by its Common Council at a meeting held in May 1958 c.uly accepted the applicability of the State Building Construction Code for the ty of Ithaca to become effective June 1, 1958, and 'WHEREAS, under said codes the Building Commissioner is charged with the enforcement of building laws and ordinances in the City of Ithaca, BE IT THEREFORE RESOLVED, that said City of Ithaca assumes full responsibility for enforcing the provisions of Article 17 - Public Safety of the Labor Law of the State of New York and the rules adopted thereunder; and it is FURTHER RESOLVED, that the City Clerk be and he hereby is directed to file with the industrial commissioner a duly certified copy of this resolution on or be- fore October 1, 1961. Unanimously Carried. TAX HOLL COMCTIONL The Clerk read a letter, dated Yby 25, 1961, received from the City Assessor which read as follows: Because of the increase of our equalization rate from 80 to 81, the State Board of Equalization and Assessrient'was compeil.ed'to change the total value of our Special Franchises from $2,350,785 to $2,368,265 an increase of $17,480. This charge in Special Franchises necessitated changing the General Tax Base from $80,732535. to $80.750,015• Since the new figure on Special Franchise was received by this office on May 5, 1961, the question of whether we had the right to change our Assessment Roll became an issue, since it was long after our taxable status date. The State Board has informed this office by telephone conversation and by mail that we are within our right to change these figures. Attached is a recapitulation of the totals of the Summary Roll before the increase in Special Franchises and the totals after the increase of the Special Franchises. Please bear in mind that these totals are still subject to the Railroad ceilings. Very truly yours, Clo Calistri City Asswoor Corrected tax roll figures as certified by the Assessor are listed as follows: Present Tax Roll Corrected"Tax Roll 15,725,550,00 valuation of land $ 15.725.550.00 1520214*483,00 Valuation of buildings 1,52,214;483,00 1670940,033.00 Total valuation of real property 167,9401033.00 24,�6422.000 Less exemption for R.R. ceiling 24.642.00 _ 167.915.391.00 167,915.391.00 $9;558;283.00 Less valuation of exempt property 89;558;283.00 78.357,108.00 Total net valuation of real property 789357,108.00 29*350;785,00 Plus valuation of special franchises 2;368;265.00 $ 809707.893.00 TOTAL NET VALUATICN OF TAXABLE PROPERTY $80,725.373.00 Action was taken to correct the Roll as follows: f i - 4 - June 7, 1961 By Alderman Stallman: seconded by Alderman Morris RESOLVED, that the final 1961 Assessment Roll and Tax Roll which was approved Jby this Common Council on May 3, 1961 be and hereby is amended and corrected to include the increased value of special franchises as determined by N.Y. State Board of Equalization and Assessment; and that as thus corrected to reflect a total net valuation of taxable property for city purposes of $80,725,373.00 the final assessment and tax roll be ratified and confirmed in all respects. Carried. The Clerk then reported that he had prepared and served a warrant on the City Chamberlain on May 29th. pursuant to action of the Council on May 3rd. and suggested that he be authorized to correct said warrant to reflect the change caused by the increase in taxable valuation. By Alderman Stallman: seconded by Alderman Morris ?ZEREAS, this Council did by resolution dated May 3, 1961 authorize a total tax levy for city purposes of $1,126,682.19, based on a total net taxable valuation of $80,707,893.00, and !,MEREAS, the 1961 Tax Roll has been corrected to show a total net taxable valuation of $80,725,373.00, Nai THERWORE BE IT RESOLVED, that the tax levy of $1,126,682.19 which was approved on May 3rd. be corrected and increased to $1,126,926.21, and BE IT FURTHER RESOLVED, that the City Clerk be authorized and directed to pre- pare a corrected tax warrant, and to serve same on City Chamberlain in accordance with the foregoing action of this Council, and BE IT FURTHER RESOLVED, that the difference or increase in taxes to be collected by this correction amounting to as near as may be of $244.02 be ordered credited to the Contingent Fund in the General Fund. AYES: 13 NAYS: 0 Carried. H.H.F.A. AGREEAiENT: The Clerk presented and reviewed an agreement between the City, acting as the Local Public Agency, and the office of City Controller to provide accounting services for the Local Public Agency at a fixed rate of $50.00 per month from December 1960 to September 1961 in a total amount of not to exceed $500.00 with the understanding that the agreement shall expire on September 30, 1961 unless renewed by resolution of the Council. By Alderman Mueller: seconded by Alderman Morris RESOLVED, that the Fayor and City Controller be authorized and directed to execute the agreement as presented. Carried. E. STATE STR7,ET PARK_Ti The Clerk read a letter from the City School District recommending steps be taken to alleviate a dangerous traffic problem on East State Street. It contended that because parking is allowed on East State Street, from the State & Mitchell Street intersection to the city limits, the road is narrowed to such an extent the vehicles traveling east are forced into the opposite lane of traffic. This deliberately exposes many school buses to extreme danger. Mayor Smith referred the matter to the Public Safety Committee for study and report. CITY SCHOOL DISTRICT ErTTIPMENIT NAINTFNANCr SUWPY The Clerk read a letter from the City School District indicating that it had allocated $600.00 in the 1961-62 school budget for the District's share of the cost of a motor equipment survey in cooperation with Tompkins County and the City of Ithaca. CITY HALL ANNEX - IEASE• The Clerk reported that the Board of Public storks hai", recommended that the Council authorize the leasing of the third floor of City Hall Annex, 330 E. State Street, to Ithaca College in accordance with Subdv. 246.x' of Article 20 of the General City Law. A proposed lease was presented for action. Mayor Smith referred the lease to the Finance Committee for review and recommend- ation. SUE OF LAND - SECOND STREET: The Clerk reported that the Board of Public Works had received a request from Yorris & Cecil Shulman for purchase of an additional 2-foot wide strip of city land adjacent to the parcel they bought from the City at public auction recently. The Board had recommended its sale at public auction at a price of not less than $72.00, plus advertising cost of the sale. - 5 _ June 7, 1961 By Alderman Gibson: seconded by Alderman Harrison , '-JHEREAS, a request has been received for the purchase of a parcel of land 2' x 80.8' adjacent to 405 Third Street, and 14HEREAS, upon investigation by the Board of Public ?corks it appears that this land is not needed for city purposes; and said Board has recommended that it be sold at public auction at a price of not less than $72.00, plus the cost of advertising the sale, Na,l THEWORE BE IT RESOLVED, that the following described premises be sold at public auction under the direction of the City Clerk: ALL THAT TRACT OR PARCEL OF LAND situate in the City of Ithaca, Tompkins County, New York, bounded and described as follows: Beginning at a point located in a north line of the premises described in a deed to Morris M. Shulman and Cecil B. Shulman from the City of Ithaca dated April 18, 1961, and recorded in the Tompkins County Clerk's Office in Liber 434 of Deeds at page 842, which point is 90 feet north and 46 feet west from a pipe set in the north line of Adams Street; thence north 80.8 feet along an east line of said Shulman premises to a point; thence east 2.0 feet and parallel to the said north line to a point; thence south 80.8 feet and parallel to the first described line to a point located in the said north line; thence West 2.0 feet to the place of beginning, Being the intention hereby to convey an additional strip of land 2.0 feet wide and 80.8 feet long running along the easterly line of the premises already ? conveyed to the Grantees by the Grantor. { TERMS OF SSE.. Successful bidder will be required to pay at least 10% of his bid at the time of sale and the balance to be paid upon delivery of twit Claim Deed. No bid for less than $72.00, plus the cost of advertising the same, will be accepted. The right is reserved to reject any/or all bids received, and BE IT FURTHER RESOLVED, that the City Clerk be and hereby,is authorized and directed to advertise for bids and hold an auction of said premises; and he is hereby directed to refuse any bid for less than $72.00, plus the cost of advertising the sale; and he is further directed to include such limitation in his advertisement for sale, and BE IT FURTHER RESOD, that the Mayor and City Clerk be and hereby are authorized and directed to execute a Quit Claim Deed to said property to the successful. bidder. AYES: 13 NAYS: 0 Carried. ELVIERA ROAD,: The Clerk reported that the Board of Public Works had requested an appropriation of $5,000.00 from the General Fund for iVrovement of the Elmira Road approach to the City. Alderman Stallman reviewed the request which included excavation for lawn areas, 'topsoil, fertiliser and seed for lawn areas, extend shoulder stabilization, precast concrete curb blocks, and landscaping at a total estimated cost of $4,988.00. He recommended approval. By Alderman Stal]man: seconded by Alderman lknr s RESOLVED, that the sum of $5,000.00 be and hereby is appropriated to Current Appropriations, budget account #291 - Elmira Road Improvement Project; said sum to be transferred from budget account #290, gravel basing streets. AYES: 13 NAYS: 0 Carried. Alderman Mueller expressed the hope that some other type of plant in addition to forsythia be used in the beautification part of the project. Alderman Stallman agreed to bring this to the Board's attention. CQI=AIICN PLAN ALI&MOT: The Clerk reported that the Board of Public T^Forks had recommended that the Compensation Plan be amended to include therein the position of Equipment Mechanic. skilled - non-competitive, at grade 20. By Alderman Stallman: seconded by Alderman Morris RESOLVED, that the 1961 Compensation Plan be amended by adding thereto the following: HOUR Skilled (non-competitive) Equipment mechanic - grade ,`20 - Minimum $2.11, maximum $2.46 pr. hr. This position has been approved by the Civil Service Commission. Carried. t? 1: 6 - June 7, 1961 HOUSING CODE: The Clerk reported receipt of a proposed Housing Code for the City which had been prepared and recommended for adoption by the Planning Board. Copies thereof were distributed to each alderman. By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the Housing Code be received and referred to the Charter & Ordinance Committee for study; that the Clerk be authorized and directed to advertise a public hearing thereon to be held by the Charter & Ordinance Committee in the Council Chamber at City Hall on June 28, 1961 at 7:30 p.m.; and that the Committee report back with recommendations to this Council at its next regular meeting. Carried. Alderman Gibson advised that citizens interested in the proposed code should in- quire at the office of the Planning Board, 330 E. State Street, where extra copies will be made available for study. SING ORDININCE: Attorney Johnson recommended that immediate steps be taken to make copies of the new zoning ordinance available so that after June 15th. when it becomes effective realtors, lawyers and others may be able to secure a copy for reference use. A general discussion ensued as to whether or not a fee should be charged for a copy of the ordinance. No action was taken. SAU OF PROPERTY - SLATER4ILLF ROID Alderman Stallman reported that the Finance Committee recommends sale of the city-owned house and land located at 1525 Slaterville Roade He stated it has no bearing on any proposal to annex the City's water shed in the future. By Alderman Stallman: seconded by Alderman Morris �4HEREAS, it is the sense of the Board of Public Works that a city-owned house and lot located at 1525 Slaterville Road is no longer needed for public purposes and has therefore recommended that the 'Council authorize its sale at public auction at a price of not less than $8,450.00, its appraised value, NOW THEREFORE BE IT RESOLVED, that the following described premises be sold at public auction under the direction of the City Clerk: : ALL THAT TRACT OR PARCEL CF LAND situate in the Town of Ithaca, County of e.# ; Tompkins, State of New York and bounded and described as follows: beginning at a point in the center of the Slaterville Road (N.Y.S. Route 79) at the south- easterly corner of premises now or formerly owned by C.C. Lowe (reputed owner); running thence south 40 degrees 34 minutes east along the center line of said Slatervine, Road about 292 feet to a point opposite a pipe; running thence south 39 degrees west, at 25.2 feet passing through said pipe, a total distance of 175.2 feet to another pipe; running thence north 40 degrees 34 minutes west 292 feet along remaining lands of the City of Ithaca to a pipe; running thence north 39 degrees east along said Lowe premises, at 150 feet passing through a pipe, a total distance of 175.2 feet to the center of said Slaterville Road. TERMS OF StLE: The successful bidder will be required to pay at least 10% of his bid at the time of sale and the balance to be paid upon delivery of 0.uit Claim Deed. No bid for less than $8, 0.00, the appraised value thereof, wi be accepted. The right to reject any/or ll r all bids received is reserved, and BE IT FURTHER RESOLVED, that the City Clerk be and hereby is authorized to advertise for bids and hold an auction'of said premises; and he is hereby direct- ed to refuse any bids for less than $8,450.00; and he'is further directed to include such limitation in his advertisement for sale, and BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and hereby are authorized and directed to execute a Quit Claim Deed of said property to the successful bidder. AYES: 13 NAYS: 0 Carried. 46TER S ;)ER R&=: Alderman Stallman reported that the Finance Committee had reviewed the present water and sewer rates which were last approved on January 49 1961 for the period ending June 30, 1961. He reported that income for the first five months of 1961 is very close to the figures projected when'the budget was made up and he advised that the rates remain the same as they are, at least until the end of the year. Mayor Smith called attention to the need for accumulating a surplus in the Water & Sewer Fund to finance the cost of unforeseen disaster which may occur at any time. He cited the land slide in the water shed some years ago which cost the ',later Department $50,000.00 and a serious leak in the water main at Vanlatta which occurred recently. 7 - June 7, 1961 By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the current water and sewer rates now in effect be approved for continuation until December 31, 1961. AYES: 12 NAYS: 1 - Murphy Carried. 10TER & $214ER DEPT. TRANSFERS: Alderman Stallman presented a schedule of transfers within the Water & Sewer Department budget. He reviewed the need ✓ for the transfers and recommended them for approval. By Alderman Stallman: seconded by Alderman Mueller RESOLVED, that the 1961 Water & Sewer Department budget be amended by approving transfers therein in accordance with the following schedules: WATER FUND From: Account 312 Shop & Equipment $ 600.00 312E Shop & Equipment - new equipment 660.21 340 New Filters 50'000.00 Water Contingency Fund 1;047.71 TOTAL $7,307.92 To: Account 301-1 Water Administration $ 247.92 309 Shop Bldg. & Yard 240.00 314 Insurance 2,400.00 a 303 Filter Plant 170.00 304 VanNattas 2,950.00 305 Water - General Maintenance 1,300.00 TOTAL $7.307.92 SET4F--_._R FUND From: Account 312E Equipment - Shop $4,780.14 Contingency Fund 2;685.14 TOTAL $7,465.28 To: Account 301-1 Sewer - Administration $ 165.28 309 'Rater Bldg. & Yard 1160.00 312 Shop & Equipment 3,940.00 314 Insurance 1,600.00 360 Sewer General Naintenance 500.00 364 Sewage Treatment Plant 19000.00 368 Giles Street Station 100.00 TOTAL $7,465.28 AYES: 13 --- NAYS: 0 Carried. PURCHASE OF CHIORINATOR & CCNTROLLER• Alderman Stallman reported that the purchase of a chlorinator and controller for the Sewage Treatment Plant is included in the budget and ha s been charged to Account ''364, Sewage Treatment Plant, operating expense. These are permanent and integral parts of the con- struction of the Sewage Treatment Plant and are Capital Improvements rather than operating expenditures. By Alderman Stalb an: seconded by Alderman Dorris RESOLVED, that the City Controller be authorized to withdraw the amount of $2662.00 from the Sewage Treatment Plant Construction Fund and credit this amount to the Sewage Treatment Plant operating account 364. Carried. SEARS STREET: Alderman Stallman recommended the provision of funds for curb and gutter and related street work on Sears Street. ✓ By Alderman Stallman: seconded by Alderman Morris RESOLVED, that the transfer of the total bum of $6,000.00 within the current budget be authorized as follows: $ 350.00 from budget account f230, Parks 3800.00 from budget account x`276, curbs & gutters 2JB50,00 from budget account 4290; gravel basing streets $6000.00 to budget account ','287, Sears Street curb & gutter project AYES: 13 NAYS: 0 Carried. 8 - June 7, 1961 T- By Alderman Stallman: seconded by Alderman Morris RESOLVED, that the sum of $500.00 be transferred with budget account -4185, Creeks, from line item 185-17 (supplies) to line item 185-11 (salaries, wages). Carried. YaJ--- TH BORE •U REQW4 1 10N; Alderman Stallman presented and reviewed a proposal to ;verge the administration of the Youth Bureau and the 'Social Service League and have it carried out under the direction of one person. He pointed out that as of June 1, 1961 the position of Executive Director of the Social Service League (i.e. the North and West Side Community Houses) will be vacated, and as of September 15, 1961 the position of Youth Bureau Director will be vacated. Under such a merger the City would pay $700.00 to the United Fund for the services of a Youth Coordinator on the same•basis as for the services "" of a consultant. The salary of the Coordinator, $7,000.00 per annum, would be administered by the United Fund for a trial period of approximately one year and if it proved successful the City would be asked to instate the position on a permanent basis. He stated he felt this plan would be advantageous to the City and would cost only an additional $350.00 for the balance of 1961. He recommended approval. Alderman Harrison reported that it had been approved by the Youth Bureau Advisory Council. By Alderman Stallman: seconded by Alderman Harrison RESOLVED, that the proposal as presented be approved; and that the formal agreement with the United Fund for the services of a Youth Coordinator for a period of not to exceed one year shall be prepared by the City Attorney for presentation and subsequent approval by this Common Council. Carried. By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the sum of $350,00 be and hereby is appropriated from the Contingent Fund to Current Appropriations, Youth Bureau, to finance the additional cost of this proposed merger for the balance of the year 1961. Carried. ITHACA_-RAI_IWA S Mayor Smith reported receipt of a report from D.B. Lee, Chairman of the Transportation Committee for the Chamber of Commerce covering the bus transportation trial subsidy carried out by the Chamber during the months of March and April. It was requested that the Council recognize the interest and obligation of the general public in the situation and that it consider favorably the allocation of $1,200.00 toward the liquidation of the subsidy due the Ithaca Railway. Alderman Stallman reported a preliminary meeting on the subject with members of the Committee, WLIC CIFFICIALS ,$ONDS: Alderman Stallman reported that a survey of the City's insurance needs disclosed the desirability of replacing a position schedule bond carried on various city employees with a public employees blanket bond covering all employees, excluding Chamberlain and Judge, for honesty and faithful per- formance of duty. ,,By Alderman Stallman: seconded by Alderman Dorris RESOLVED, that, pursuant to provisions of the City Charter and Section II of the Public Officers' Law, American Casualty Company Bond ,=904172, a public employees' blanket bond in the total amount of $50,000.00, which has been approved by the Mayor and is on file in the office of the City Clerk be approved in all respects for substitution in place of bond $401281 which was approved on January 4, 1961. Carried. A__,DIT: By Alderman Stallman: seconded by Alderman Norris RESOLVED, that the bills approved and audited by the -Pinance Committee as in the total amount of $99,219.87 in the General Fund and $8,167.48 in the Urban F-enewal Fund, as shown on abstract #6 - 1961 be approved for payment. Carried. ZONING ORDINANCE: By alderman Gibson: seconded by Alderman N,ueller RESOLVED, that the Planning Board is herewith instructed to incorporate an annual review of the operation of the Zoning Ordinance in its Annual Report to the Common Council together with such recommendations as it may deem necessary, and it is FURTHER RESOLVED, that the Planning Board in preparing such review solicit the views and recommendations of the Building Commissioner and the Board of Zoning Appeals concerning the enforcement of said Ordinance. By Alderman Gibson: seconded by Alderman Baldwin Carried. RESOLVM, that the Common Council hereby expresses its sincere vote of thanks to all persons, including specifically all members of the Zoning Committee of the Planning Board, who have contributed so willingly and generously of their many hours of time and efforts in preparing the Zoning Ordinance for adoption. Unanimously Carried. q - June 7, 1961 TRAFFIC ORDINANCE AM34DNE13TS: Alderman VanNarter reported that through traffic on Kline Road and Needham Place had been prohibited on a trial basis which proved satisfactory and he recommended amending the Traffic Ordinance to make it per- manent. By Alderman VanNlarter: seconded by Alderman Stallman RESOLVED, that Article XX of the Traffic Ordinance be amended by adding thereto a new schedule to read as follows: Schedule XI, Sec. 192: Through Traffic Prohibited Section 192. For the purpose of this ordinance through motor vehicle traffic shall be construed as any motor vehicle which in the course of traversing the designated portion of the streets hereinafter set forth neither originates or terminates on said portion designated. Such through motor vehicle traffic shall be prohibited on the following city streets, such prohibition shall not be con- strued to prevent access and egress by the residents of properties bordered by said streets or to prevent the pickup and delivery of merchandise or such other services as may be rendered from motor vehicles to said properties or residents of said properties or to public utilities located within said streets: Kline Road - Entire length of street within the City Needham Place - Entire length of street within the City Effective upon publication. AYES: 13 NAYS: 0 Carried and approved. Action was taken to prohibit parking at all times in certain areas as follows: By Alderman VanYarter: seconded by Alderman Baidini _.n RESOLVED, that Section 184, Schedule V of Article XX of the Traffic Ordinance, parking shall be limited to the following periods of time in the following locations, be amended by deleting therefrom the following: No parking 8:00 A.M. to 4:00 P.Y. , Sundays and holidays excepted ?forth Geneva Street: Court Street southerly for three car spaces on the west side Effective upon publication. AYES: 12 NAYS: 1 - Murphy Carried and approved. By Alderman VanMarter: seconded by Alderman Morris RESOLVED, that Section 182, Schedule III of Article XX of the Traffic Ordinance, parking prohibited at all times on certain streets, be amended by adding thereto the following: North Geneva Street: between Buffalo and Cascadilla Street, west side. North Albany Street: between Esty and Cascadilla Street, west side. North Plain Street : between Court and Cascadilla Street, west side. Effective upon publication- AYES: 12 NAYS: 1 - Murphy Carried and approved. ' GRFP:N STREET EAPKING NETLRS By Alderman VanMarter: seconded by Alderman Hart RESOLVED, that no action be taken on the recommendation of the Board of Public Works to remove parking metersfrom E. Green Street, Tioga to State Street; and further that the Board be encouraged to proceed with the construction of a side- walk and stairway in this area from funds provided therefor in 1960, contingent however upon receiving approval for such construction from N.Y.State Department of Public Works. Unanimously Carried. � HUDSON STMT PARKING: Alderman Vary tarter reported that Hudson Street has not been signed to prohibit all night street parking and therefore the ordinance is not being enforced in this area. It is anticipated, he stated, that experiments will be tried in this area to provide other areas of parking when Engineer M elchen returns to duty and that the matter is being held in abeVance in the meantime. LIBRARY PROGRUROG STUDY: Alderman Beldini recommended the hiring of Rogers, Taliaferro & Lamb, Baltimore, Md., to make an evaluation of the program of spaces to be accommodated in the new public library for Ithaca. He stated that the fire; had agreed to do it for a fee of $500.00 plus travel expenses to visit recently constructed libraries. By Alderman Baldini: seconded by Alderman Ybeller RESOLVED, that the rayor be authorized to execute a contract with Rogers, Taliaferro & Lamb for a study of library programing in an amount of $500.00 plus travel expenses to be paid from Capital Res ey Fund #9, General Municipal Building. �� } Aarried. On motion the meeting was adjourned. Geo. A. Blean, City Clerk COMMON COUNCIL PROCEEDINGS CITY CF ITHACA, N.Y. Regular Meeting 7:30 p.m. July 5, 1961 PRFSIdNT: Mayor - Smith Aldermen - Mazza, Baldini, 'VanMarter, Harrison, Gibson, Hagin, Baldwin, Stallman, Miller, Nueller,, Hart. Building Commissioner - Golder Chief of Police - VanOstrand Chamberlain - Mrs. Shaw Youth Bureau Director -. Hall w Controller - Weinstein City Clerk - B lean MUTES: Minutes of the preceding meeting were duly approved. ROBERT MORRIS M I TION: The Clerk read a letter received from Alderman Robert J. P1orris tendering his resignation as an aldermen from the second ward. Mr, Morris stated his resignation became necessary since he had recently purchased a new home located at R.D.#2, Ellis Hollow Road, Ithaca, N.Y. He thanked the Mayor, members of the Council and all city employees for their cooperation during his term of office. By Alderman Stallman: seconded by Alderman Baldini RESOLVED, that the resignation of Alderman Morris be accepted with regrets. Carried. Mayor Smith expressed the hope that it will be possible to appoint an alderman to succeed Mr. Morris at the next meeting of the Council. CITY SCHOOL DISTRICT LAND; The Clerk read a letter from the City School District advising of its decision to sell an area of land bounded by Meadow, Wood and Park Streets and the Plaza Motel. It was requested that the District be advised ✓ whether the City would wish to purchase the land before it is offered for public sale. Alderman Harrison reported receipt of a petition signed by 146 residents urging purchase by the City for park purposes, and that it had been forwarded to the Planning Board for its recommendation. Alderman Miller suggested that in it - ° study of the matter the Planning Board should consider other areas in the City for similar purposes. He recalled a request received in the immediate past from residents of South Hill for development of such an area on land adjacent to the new South Hill School. Alderman Stallman suggested that, in light of the petition received, that the School District be asked to retain it for operation as a rec- reational area under its own program. The letter and petition were referred to the Finance Committee pending receipt of a recommendation thereon from the Planning Board. PETIT NO PAWING N. GENEVA SMMT: The Clerk read a petition received freer residents and property owners in the 300 block of N. Geneva Street protesting the recent amendment of the traffic ordinance prohibiting parking on the west side of this street. The petition was referred to the Public Safety Committee for study and report. W.J. CROW _ TAX The Clerk read a letter from C.J. Calistri, Assessor, advising that Mr. William Craw, 138 Giles Street, was entitled to a veteran's exemption of $1,750.00 on his property for which he did not receive credit on the 1961 tax roll. He recommended that taxes for 1961 in the amount of $24.43 which he paid on June 20th. be refunded to Mr. Crow. By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the recommendation be approved and that the Controller be author.. ized to refund the amount of $24043 to Mr. Crow. Carried. ADD1119 AL APPROF TATT ' - AIRPORT FARINA: The Clerk reported that the Board of Public Works had requested an appropriation of $1500.00 to finance the in- stallation of electric and water services at a portion of the docking facilities at the airport park marina. By Alderman Mueller: seconded by Alderman Stallman RESOLVED, that the request be referred to the Finance and Public Works Relations Committee for joint study and report. Carried. tMIL J. NOVA{ - DZ 11XC1�'YM C The Clerk requested filling the position of Deputy City Clerk. He advised that the appointment made on January 4, 1961 had not materialized since Mr. Newhart had decided not to accept. He recommended the appointment of Emil J. Novak to the position to assist with the increased work load in the office of the City Clerk and Controller. .. 2 July 5, 1961 By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that Emil J. Novak be appointed to the position of Deputy City Clerk at an annual salary of $4,740.00, the minimum of grade 22 as provided in the 1961 Compensation Plan; and that the appointment be effective as of June 30, 1961. Carried. JUDITH BICKAL APPOINTMENT: The Clerk read a letter from the City Chamberlain announcing that Judith Bickal had passed a civil service examination for the position of account clerk in her office and she recommended her appointment. By Alderman Stallman: seconded by Alderman Miller RESOLVED, that Miss Judith Bickal be appointed to the position of account clerk in the office of the City Chamberlain at an annual salary of $3330.00 as provided for in grade 10 of the 1961 Compensation Plan. Carried. ?nIIINA CHAPMAN APPOINTMENT: The Clerk announced that Mrs. Wilma Chapman had passed a civil service examination for the position of Account Clerk-Typist in his office and he recommended her appointment. By Alderman Baldwin: seconded by Alderman Harrison RESOLVED, that Mrs. Wilma Chapman be appointed to the position of Account Clerk-- Typist in the City Clerkts office at an annual salary of $3,079.00 as provided for in grade 11 of the 1961 Compensation Plan. Carried. fl ° BUS SERVICE: Alderman Stallman reviewed phases I and II of the Bus Survey pre- pared by Wilbur Smith & Associates and he recommended that the city take over the operation of the buses in the City when Ithaca Railways, Inc. terminates services, as recommended by the consultants. He presented a resolution as follows: By Alderman Stallman: seconded by Alderman Miller BE IT RESOLVED, that because of the imminent abandonment of the Ithaca Railways bus system in Ithaca and because of the need of public transportation in Ithaca, that the Common Council hereby resolves to operate a mass transportation system in Ithaca under the following conditions: FIRST that this shall be considered as an experiment in municipal mass trans«* portation until the 31st. day of December 1961. SECOND that an executive committee be appointed by the Council for the express V purpose of guiding the operation. This committee shall consist of three members, and shall be "with power." One from the Common Council probably from the Finance Committee. One from the Department of Public Works. Third member to be the City Controller. THIRD that the duties of the executive committee be roughly as follows but not limited to the items listed: 1 -. Lease, not buy, suitable equipment (presumably buses) 2 .. Set routes and schedules. 3 - Hire and fire necessary help. 4 - Set fares of all classes. 5 .. Appoint from present City staff a manager whose duties will be to operate the system on routine basis including maintenance, repairs and all other routine matters and shall report regularly to the executive committee. 6 Set up and maintain the closest possible cooperation with the authorities of Ithaca College and Cornell University as well as the Board of Education. 7 - Arrange for the maximum publicity to the travelling public as to what we are doing, trying to do as well as the schedules and times of operation at various points in the City. 8 - Report regularly to the Common Council on the progress of the experiment. 9 As soon as is practical make a report and a recommendation to the Common Council as to the future of mass transportation in Ithaca after December 31, 1961. FCURTH that it is the intention of the Common Council to follow as close as may be practical to the recommendations laid out in the survey made by Wilbur Smith Associates. FIFTH that the sum of not to exceed $2000.00 be appropriated from the contingency fund to carry out the publicity program and setting up expenses. 3 .. July 5, 19 61 SIXTH that the executive committee be empowered to apply for PSC rights in the name of the Council and also that adequate insurance be obtained. SEVE'VTH that the executive committee set up and maintain an appropriate account- ing system so that all figures on passengers etc. are available for study. Alderman VanMarter objected to the city's operation of the buses and urged that more thought be given to the city's responsibility in the matter first. Alder- men Hart, Baldwin and Miller in turn expressed their belief that the city does have a definite responsibility to provide this service and should be prepared to take over without any interruption in service when Ithaca Railways terminates its service. Alderman Gibson expressed the belief that the city can furnish the service on a break-even-basis. Alderman Stallman called attention to the consultants= prediction that the city could operate it on a margin of profit. Mayor Smith urged approval at this time in order to guarantee uninterrupted service, and called for a vote on the motion. Unanimously Carried. EXECUTIVE Cal,"ITTEE: Mayor Smith suggested that action be taken to appoint the executive committee provided for in the foregoing resolution. By Alderman Gibson: seconded by Alderman Baldwin RESOLVED, that F.J. Laverty, Supt. of Public Works, Fred Weinstein, City Con- troller and Alderman Arthur C. Stallman be appointed as members of the Executive Committee; and that the Committee be empowered to select its own Chairman. Unanimously Carried. BUS SUBSIDY: Alderman Stallman reported that the Chamber of Commerce is still anxious for the City to participate in the bus subsidy. He stated that it has been determined to be illegal for the city to appropriate money for such a purpose and he recommended denial of the request. By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the request from the Chamber of Commerce in this matter be denied. Carried. CITY HALL ANNEX LEASE: Alderman Stallman presented and reviewed a proposed lease between the City and Ithaca College covering use of the third floor of City Hall Annex by the College for educational and instructional purposes and the purpose of dancing instruction etc. for and during the term of two years from the 1st. day of July 1961 to June 30, 1963. He advised it had been pre- pared by the City Attorney and been approved by the Finance Committee. He recommended approval. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the Common Council hereby approves the lease for the third floor (ballroom floor) of the Eagles Building, now known as City Hall Annex, 330 E. State Street, to Ithaca College for the period July 1, 1961 to June 30, 1963; and that the Mayor and City Clerk be and hereby are authorized and directed to sign and execute said lease on behalf of the City. Carried. QITY SCHOOL DISTRICT AGREEMENT I.B.P I!ACHINES: Alderman Stallman presented and recommended for approval a proposed agreement between the City and City School District covering use of the District's I.B.L. machines by the City �! for payroll purposes. He advised it had been approved by the District and the Finance Committee of the Council. By Alderman Stallman: seconded by .Alderman Mueller RESOLVED, that the agreement between the City and the City School District as presented be approved; and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City. Carried. BREATHALYZER: Alderman Stallman recommended approval of the purchase of a V breathalyzer including transportation cost and supplies at a total cost of $690.00. He advised it had been purchased as an emergency measure to provide an extra tool for the Police Department over the 4th. of July weekend when the Department otherwise would have been without any source of chemical analysis of blood in cases of drunken driving. Mayor Smith endorsed the purchase as did the Chief of Police. By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the purchase of the breathalyzer be approved; and the sum of $690.00 be appropriated from the Contingent Fund to Current Appropriations, budget account #130 _ Police Department, to finance the cost thereof. AYES: 11 NAYS: 0 Carried. C' 4 _ July 5, 1961 CITY PROSECUTOR AGRE .ENT: Alderman Stallman presented and recommended for approval an agreement between the City and County of Tompkins providing that the Asst. District Attorney shall act as City Prosecutor for the City. He stated the agreement covered the year ending December 31, 1961 and was a re- newal of the present agreement with all terms and conditions remaining same. By Alderman Stallman: seconded by .Alderman Baldwin Count for services of a RESOLVED, that the agreement between the City and y services City Prosecutor as presented be approved; and that the mayor and y be authorized to sign and execute it on behalf of the City. Carried. ^IR CONDITIONING UNIT: Alderman Stallman recommended the purchase of a second-- hand air conditioning unit from Johnny's Repair Service for installation on the first floor of City Hall annex. He stated the unit is in good condition and can be purchased for $250.00. He estimated the cost of installation at $200.00. By Alderman Stallman: seconded by Alderman Hagin purchased RESOLVED, that the purchase of a second hand air conditioning unit and that be e p rc sum as recommended for use on the first floor of City annex; of $450.00 be appropriated from the Contingent Fund to Current Appropriations, budget account #120 .. Municipal Building, to finance said purchase and install-- ? ation. <s AYES: 11 Carried. NAYS: 0 AUDIT: By Alderman Stallman: seconded by Alderman Baldwin yc RESOLVED, that the bills approved and audited by the Finance Committee, in the amount of $3,166.01 in the General Fund and $3,188.30 in the Urban Renewal Fund as shown on abstract #7--1961 be approved for payment. Carried. HOUSING CODSs - Alderman Gibson reported that the Charter & Ordinance Committee had held a public hearing on the proposed Housing Code on June 28th, at which time six persons appeared to be heard thereon. HB Board se advised July tithe Committee discuss will have a meeting with members of the Planning suggested changes in the Code as a result of the hearing and predicted that the Code will be ready to submit to the Council at its August meeting. He urged members of the Council to attend the July 11th. meeting to familiarize them- selves with the Code and the proposed changes. URBAN RENEWAL MEETIIG: In the absence of Flderman I'ueller who had to leave early, Mayor Smith announced a meeting to be held at 3:00 p-m- on July 6th. at Ithaca Hotel with the City's urban renewal consultants and another meeting on the same day at 8:00 p.m. in the Ithaca College Theatre which will be open to the public. He urged members of the Council to attend, and hear the con- sultantst presentation of their findings regarding urban renewal for Ithaca. YOUTH CO-ORDINATOR: By Alderman Harrison: seconded by Alderman Stallman BE IT RESOLVED, that the position of Youth Coordinator be created to coordinate the administration of the Social Service League, including the North Side House and the West Side House, and the Youth Bureau, to conduct research and evaluate the needs of the .youth in the community, to improve the communications between the various youth agencies, and to devote further effort towards the control and prevention of juvenile delinquency in the community. BE IT FURTHER RESOLVED, that the above named position earn an annual salary of $7000.00, $700.00 of which will be paid by the City of Ithaca. with $350.00 to be paid on or before December 1, 1961, and $350.00 to be paid on or before June I, 1962, and that this $700.00 be paid to the United Fund, which will disburse the total salary to Youth Coordinator, and that the qualifications for the in- cumbent of this position be the same as the present job qualifications for the position of the City Youth Bureau Director. BE IT FURTHER RESOLVED, that this position be created on a temporary basis for a period of twelve (12) months to be renewed only upon successful evaluation by the City of Ithaca and the United Fund of the proposed coordination. AND BE IT FINALLY RESOLVED, that the City upon approval from the Youth Bureau Advisory Council, the social Service League Board, and the United Fund Board is in accord with the appointment by the United Fund of Richard L. Apple to the position of Youth Coordinator and that he commence employment starting July 101, 1961. Carried. - 5 - July 5, 1961 YOUTH BUREAU MERGER AGREEMENT: Alderman Harrison presented and reviewed an agreement between the City and Tompkins County United Fund providing that the United Fund shall hire a Youth Coordinator and that the City pay the United Fund $700.00 for the services of said Coordinator. She announced that the proposed agreement had been approved by the social Service League, the Youth Bureau Advisory Council and the Board of Education. She recommended approval. By Alderman Harrison: seconded by Alderman Gibson RESOLVED, that the agreement as presented be approved; and that the Mayor and City Clerk be authorized and directed to sign and execute it on behalf of the City. Carried. ROBERT CUTIA APPOINTMMM Alderman Harrison recommended amending the 1961 Compensation Plan by changing the position of Youth Bureau Director from grade 28 to grade 26 and the provisional appointment of Robert Cutia to the position at an annual salary of $5545.00 the bottom of grade 26 in the plan. She advised that this had been approved by the Youtk Bureau Advisory Council. By Alderman Harrison: seconded by Alderman Baldwin RESOLVED, that the 1961 Compensation Plan be amended by changing the position of Youth Bureau Director from grade 28 to grade 26, and BE IT FURTHER RESOLVED, that Robert Ctitia be appo:L ted to the position of Youth Bureau Director at an annual salary of $5545.000 the bottom of grade 26 in the compensation plan; that the appointment become effective at a time in the future not to exceed two weeks prior to the official date of resignation of the present Youth Bureau Director; and that his appointment be on a pro- visional basis pending his successful completion of Civil Service Commission requirements. Carried. YOUTH BUREAU PROGRAM: Alderman Harrison reported that the Youth Bureau Day Camp and Waterfront programs are in operation for the 1961 season. COMPENSATION PLAN REVISION: Alderman Stallman reported that with cooperation of the Cityts personnel consultant a set of rules governing the compensation plan and a book of general rules covering all city employees have been prepared and it is expected they will be in final form for presentation to the Council in the near future. On motion the meeting was adjourned. Geo. A. Blean City Clerk COMCK COUNCIL PROCEE)INGS CITY OF I7RACA l N.Y. Regular Meeting 7:30 p.m. August 2, 1961 PRESENT: Mayor - Smith Aldermen - Murphy, Massa, Baldini, Var:Marter, Gibson, Hagin, Baldwin, Stallman, Miller, Alo, Mueller, Hart, Slights Attorney - Johnson Chief of Police - VanOstrand Fire Chief - Weaver Bldg. Comm. - Golder Chamberlain - Mrs. Shaw Youth 3ureau Director - Hall Controller - Weinstein Clerk - Blean Deputy Clerk - Novak KINUTES: Minutes of the preceding meeting were duly approved. E_RNEST ?d. SLMHTS - ALDEMIAN: Alderman Baldini nominated and recommended Ernest 14i. Slights for appointment as an Alderman from the Second Ward for the balance of 1961 to fill the vacancy created by the recent resignation of Alderman Morris. It was seconded by Alderman Stallman. Alderman Murphy nominated Dominic F. Rosica for the appointmbnt and it was seconded by Alderman Miller. - Bly Alderman Gibson: seconded by Alderman Baldini LLV`' RESOLVED, that the nominations be closed and that the Clerk proceed with a ballot. Carried. This was done and it resulted in 10 votes being oast for Mr. Slights and two for Mr. Rosica, Mayor Smith declared Mr. Slightsduly elected as an Alderman for the term ending December 31, 1961 and, after being sworn in by the Clerk, Mr. Slights was introduced to members of the Council and he was seated at the meeting. L_R.R. GDs.s.TAx_REP' : 'The Clerk read a letter from the L.V.R.R. Co. re- questing a tax refund of 1,304.33• It was claimed that the 1960 ceiling of $387,600.00 was used in computing its tax instead of the 1961 ceiling of $269.524.00, Attorney Johnson explained that the 1960 ceiling was used because the 1961 one was not established by N.Y.S. Department of Equalisation & Assess- ment until July 1961 acid according to instructions was to be used for the fiscal year next after July 1, 1961. He stated the matter is being considered by the Department of Equalisation & Assessment and recommended that the City await a decision. The matter was referred to the City Attorney. THERESA N. AY FS - a„PpOMMENT: The Clerk read a letter from the City Chamber- lain reconwAing the provisional appointment of Theresa N, Ayres as an Account Clerk in her office. By Alderman Baldini: seconded by Alderman Hagin RESOLVED, that the provisional appointment of Tiss Theresa N. Ayres as an Account Clerk in the City Chamberlain's office, effective as of July 17, 1961, at an annual salary of $2,961.00 be approved; and that the Civil Service Commission be requested to hold the necessary examination for this position. Carried. JACKSOi O. HALL-- RESIGNATION: The Clerk read a letter from Jackson 0. Hall tendering his resignation as Director of the Youth Bureau to become effective as of August 31, 1961. By Alderman Stallman: seconded by Alderman Gibson IMSO+VED: that the resignation be accepted with regrets. Carried. Mr. Hall who was present expressed his thanks to members of the Council for help and cooperation extended him during his past three years as Director. He introduced Benny Naylor as newly-elected Chairman of the Student Advisory Council which acts as a liasion group between High School students and the Youth Bureau Advisory Council. He then reported that Richard Apple has been serving as Youth Coordinator since July 10th, and that the new Youth Bureau Director will start his duties on August 16th. Be expressed his opinion that the coordination of Youth activities will prove to be an outstanding contribution to the entire community. By Alderman Gibson: seconded by Alderman Hart WIEREAS, Jackson 0. 8a11 has tendered his resignation as Director of the Youth Bureau, to become effective August 310 1961, to complete his graduate studies at Cornell University, and ..' .. 2 - August 2, 1961 WHEREAS, it is the sense of this Common Council that Mr. Hall has done an'out.• standing ,job for the City in his capacity as Director of the Youth Bureau, and has been intensely devoted at all times to the welfare of youth and the better- ment of youth activities throughout the city and surrounding areas, NOW THEREFORE BE IT RESOLVED, that the Common Council does hereby express its thanks and appreciation to Mr. Hall for the faithful services he had rendered to the City, his devotion to duty and his sincere interest in the welfare of the youth of'the community during his past three years as Director of Ithaca Is Youth Bureau, and BE IT FURTHER RESOLVED, that the Council extends to Mr, Hall its best wishes for his success in the pursuance of his studies at Cornell toward his ultimate goal of a graduate degree of Ed.D. Unanimously Carried. WATER & SEWER SE-WICES OUTSIDE CITY L D=S• The Clerk read the following state meat of the Board of PWkli.c Works: "The citizens and officials of Ithaca are more than anxious to have and maintain friendly and neighborly relationships with all peoples and especially with those residing in areas immediately surrounding the City. This has been demonstrated in the past in many ways and, in fact, makes good sense. Over the years the city has shared its water supply, sewer service, its fire protection facilities and other municipal functions with areas outside the city. This has been done on a basis of selling such services at a price commensurate with City cost of plant operation. As the years have passed however, the city has gradually been finding that some of its facilities have been becoming inadequate, obsolescent or entirely worn out. The net result of this progressively deteriorating situation has been that the city was forced to set up a capital budgeting plan that involved the rebuilding of certain streets and bridges, some new buildings and moderniza- tion and expansion of its water and sewer plants. This program provided for the building of two new bridges in 1960, with another scheduled for 1962, and a continuing program of rebuilding streets. It has also resulted, partly from state pressure, in the city having just completed an enlarged and modern sewage treatment plant at the cost of about . 1t million dollars and in having replaced thousands of feet of inadequate trunk line sanitary sewers with new and greater capacity lines. Ithaca still has much to do in further replacing old under-capacity trunk sewers, one such $177,000 project being constructed to serve East Hill this year and another similar project being scheduled for South Hill in 1962. The capital budget program also provides for expansion of the water plant by building two additional high elevation storage tanks to increase water pres- sure in the higher areas of the city. Because of these substantial capital investments in public service facil- ities which the taxpayers of Ithaca have already provided and the additional expenditures which are now and will, during the next few years, need to be further made in order to adequately serve Ithaca City residents and because Ithaca City Officials are conscious of their responsibility to provide ade- quate facilities to the residents of the city prior to extending such services beyond the city limits. It is therefore believed that it should be the policy of the City of Ithaca that as long as there shall exist any deficiency in water or sewer facilities in the City of Ithaca, there shall be no further extension of these services beyond the limits of the City= and further that in the mean- time, if the residents of any area adjacent to the city shall find themselves in an emergency situation with regard to health or any other real hardship, the City will make every possible effort to provide all municipal services to such Persons as residents of the City of Ithaca." He then read the action taken by the Board of Public Works on July 26th, on the subject. _--By Comm. Conley: seconded by Comm. Pickering RESOLVED, that it is the sense of this Board that a policy of restricting any further extension of water and sewer services beyond established districts be adopted; and it is recommended that such a policy be adopted at a joint meeting of the Common Council and Board of Public Works. Carried, Mayor Smith noted that some additional information on this subject had been brought to the Board's attention since the 26th,, and asked that action be deferred thereon until the next meeting. He therefore referred it to the Public works Relations Committee for joint study with the Board. 3 + August 2, 1961 URBAN REMAk The Clerk read a letter dated August 1, 1961 received from John F. Ryan, a former Mayor and announced candidate for Mayor at the 1961 election. Mr. Ryan registered his opposition to the proposed Urban Renewal Program for the City. He urged that all citizens, whether taxpayers or tenants, should be given an opportunity to vote on it in a referendum. He requested the Council not to act too hastily on aughorizing studies or expenditures of any moneyffor this Pro3eat. David Tamales, 210 N. Meadow Street, appeared to ask what the Purpose of Urban Renewal is 'and what the costs will be. Mr. John Burns, local realtor, appeared and again, for the second time, urged that it be decided at referendum. Mayor Smith thanked those present for presenting their views on the matter. SAIL? OF LAND - T & ADAYS S1RWT1 The Clerk reported that he had conducted a public auction sale of a small strip of city-awned land at Third & Adams Street representing an area of 2 feet wide and 80.8 feet long adjacent to land sold on April 18 to the Shulman brothers for use in connection with their new bowling alley being constructed at this location. He advised it had beer* sold to the Shulmns for $72.00 plus $19,29, the cost of advertising the sale, that the total sale price had been received and credited to the General Fund, and a deed had been executed and delivered to the purchasers, SAU PE IM .. S •eTE°VI F WQe The Clerk reported that he had conducted another public auction sale on the same date on a city-owned house and V lot at 1525 Slaterville Road but that he had received no bids thereon. r CL--IFF UM ==-:- Clerk reported that an offer received by the Board w , of Public Works'Frcm the Veterans' Agency to deed property it had acquired at 410 Cliff Street to the City had been declined by the Board. On the suggestion 7 of Alderman Stallman this matter was referred to the Finance Committee. POLLING FEES: The Clerk reported that all Polling Places used in the City of Ithaca during the year following October 1, 1960 will be available again for such purposes in 1961. He reported further that St. John School had been used for several years as a polling place for both the 1st. and 2nd, districts in the 3rd. Ward but that it had became more crowded each year and he therefore recommended that the South Side Cow ty Center at 305 S. Plain Street be designated as a Polling place for the lst, district in this ward. He advised that since adoption of permanent personal registration section 416 of the Election law had been amended to provide for the combining of two or more places for registration in each ward and that the Election Commissioners had agreed to such a combination which will result in the need of only 11 places for registration purposes. He presented a list of places for registration and election respectively and recommended their approval and designation as required by the Election Lahr. By Alderman Stallman: seconded by Alderman Baldini RESOLVED, that the recommendation of the Clerk be approved and that the following be and hereby are designated as polling places in each ward of the City of Ithaca, N.Y. at which the registration of voters shall be held during the year following October 1, 1961: First Ward lst. District Chestnut Street West Hill School 2nd. District 3rd. District 626 W. State St. f6 Fire Station Second Ward lst. District 2nd, District 301 W. Court Street Basement of Central 3rd. District School Third Ward lat. District 2nd. District 301 S. Geneva St. St. John School 3rd. District Fourth Ward 1st. District 2nd. District 1012 N. Tioga St. #7 Fire Station 3rd. District Fifth ',,lard let. District 402 N. Aurora St. St. Paul's Methodist Church 2nd. District 3rd. District Cornell, Campus Noyes Lodge Sixth Ward lst. District 115 N. Cayuga St. Masonic Temple 2nd. District 3rd. District l Hudson Street Now S. Hill School Seventh Ward lst. District 2nd. District i 105 Stewart Avenue last Hill School 3rd. District 502 Mitchell Street Belle Sherman School Carried. _ .. 4 .. August 2, 1961 By Alderman Stall.man: seconded by Alderman Baldini RESOLVED, that the following be and hereby are designated as polling places in each election district in the City of Itraca, N.Y. at which elections and primaries shall be held during the year following the 1st. of October 1961: First Ward lst, District Chestnut St. West Hill School 2nd. District 626 W. State St. #6 Fire Station 3rd. District 532 W. Buffalo St. City Pumping Station Second Ward 1st, District 119 Third St. North Side House 2nd. District 301 W. Court St, Basement, Central School 3rd. District 136 W. State St. #5 Fire Station Third Ward let. District 305 S. Plain St. South Side Community Center 2nd. District 301 S. Geneva St. St, John School 3rd. District 402 S. Cayuga St. Bob's Auto Upholstery Fourth Ward 1st. District 1012 N. Tioga St. #7 Fire Station 2nd. District 702 N. Cayuga St. French's Garage 3rd. District Cor. N. Aurora & King Sts. Fall Creek School Fifth Ward 1st. District 402 N. Aurora St. St. Paul's Methodist Church 2nd. District 206 E. Seneca St. #2 Fire Station 3rd. District Cornell Campus Noyes Lodge Sixth Ward 1st. District 115 N. Cayuga St. Masonic Temple 2nd. District Hudson Street New South Hill School 3rd. District Hudson Street New South Hill School Seventh Ward 1st. District 311 College Ave. #9 Fire Station 2nd. Distract 105 Stewart Ave. East Hill School 3rd. District 502 latchell St. Belle Sherman ,School arried. ADDITIM L APFROPRIATICNsl The Clerk reported that the Board of Public Works had requested additional appropriations as follows: a. $79000.00 for bridge repairs. b. 2,000.00 for construction of sidewalks around Thompson Park. Alderman Hart reported that additional money will have to be appropriated to the Board for its cost of replacing sidewalks throughout the city where it had ordered them in by property owners and where some of the damages has been caused by roots of city trees. Alderman VanMarter suggested that walks on the Willow Avenue side of Thompson Park be abandoned and thereby save some of the cost there. Alderman Sta llman reported that the Board's present construction Program will not permit it to do either the bridge or sidewalk work before the next meeting of the Council and the requests were therefore referred to the Finance Committee for study and report at the September meeting of the Council. BUILDING COMMISSIrW .R RviX RT• of his department for the current year lto datenassfollowsseported on operation 7 houses demolished V, 15 garages demolished 15 sheds demolished 12 barns demolished 3 barns repaired 3 garages repaired 42 items of miscellaneous repairs on porches, sheds, etc. Total of 97 property improvements throughout the city. CITY SCHOOL DISTRICT LAND: Mayor Smith reported that the Planning Board had unofficially rendered an opinion that at least one-half the land owned by the' City School District, bounded by Meadow, Wood ` Street and the Plaza Motel, should be retained for recreational purposes to serve the surrounding areas. He advised that he had written to the School District and made it aware of this and requested that it not sell the land but continue its use as a recreational area, .. 5 August 2, 1961 COMPENSATION PLAN: Alderman Stallman reviewed briefly work done on the Compensation Plan to date by the city's personnel consultant and stated that it is expected it will be in final form for distribution to members of the Council prior to the next Council meeting. ADDITIONAL APPROPR,IATM AIRPORT MARINAS Alderman Stallman recommended that the request received from the Board of Public works for $1500.00 for electric and water services at the airport marina be denied at this time and that it be included in the budget for 1962. Alderman Alo expressed his opinion that it should be provicZed for now as a service for those using the marina facilities, TRANSFER OF FUNDS & ADDITI-ONA1 APPROPRIATIONS: The following transfer of funds within the budget and/or additional appropriations were recommended by the Controller and action taken thereon: By Alderman Stallman: seconded by Alderman Hart RESOLVED, that transfer of funds and/or additional appropriations be authorized as follows: Transfers: Amount_ From Budget Account To Budget Account Purpose $ 440,00 121-a, .Salaries 121-B,, 'Consultant Work by K.C. Parsons 542.00 305-17, Supplies 305-15, Equipment Paving Breaker Additional Appropriations: 830.00 From Contingent Fund 119-191! Bldg. Repairs Heating Plant, City Hal 605.00 n n n 120-19, n If it rr Eagles 150.00 " " '' 134-M Demolition Giles St. Property 400.00 " W. Dept. Cont. Fund 304-16, Emergency Rep. VanNatta's Pump AYES: 13 NAYS: 0 Carried. Action was taken on additional transfers, etc, on the recommendation of the Finance Committee as follows: By Alderman Stallman: seconded by Alderman Hart RESOLVED, that transfers and/or appropriations be authorized as follows: Transfers: 62.00 130-11, Salaries 130-15, Equipment 3 Lockers 50.00 130-11, Salaries 130-12, Overtime Mrs, Chase 3000,00 184-26, Bridge Painting 184-16, Consultant Bridge Report U ' Additional Appropriations 5000.00 From Contingent Fund 255 - Bus Operation Bus System 2342.00 From Contingent Fund 260 - Insurance Additional Ins. AYES: 13 NAYS: 0 Carried. OVERTIKE PAY - MRS. GAIL CHASE: By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the Chief of Police be and hereby is authorized to provide overtime palr" for Mrs. Gail. Chase, Police Department Stenographer, for the purpose of transcribing statements taken during the week ending August 4, 1961,, Carried. CAPITAL BUDGET: Alderman Stallman recommended appointment by the Council of a committee of six members to include the City Planner, Engineer, Controller, a member of the Finance Committee of the Council and two lay citizens of the community, possibly one from each of the major political parties, to be responsible for the preparation of a capital budget. It was moved by Mr. Stallman and seconded by Mr. Baldwin that such a committee be appointed., Alderman Baldini, Miller and Mayor Smith recommended further consideration and delay at least until the next meeting of the Council. The motion was therefore withdrawn but with the understanding that it be placed on the agenda for con- sideration at the next regular meeting of the Council. BRIDGE REPAIRS: Alderman Stallman referred to the request presented earlier at this meeting for $7,000.00 for bridge repairs. He severely criticized the Board of Public ?forks for what he termed an unnecessary delay in hiring a bridge consultant, He stated that it was the intention of the Finance Committee that, if funds for repairs were to be needed, it should have been made known prior to final adoption of the budget in May. He also expressed dissatisfaction with the Board for its delay in making a recommendation in regard to the Stewart A• Bridge over Cascadilla Creek. 6 - August 2, 1961 = By Alderman Stallman: seconded by Alderman Mueller RESOIV'ED, that the bills approved and audited by the Finance Committee in the total amount of $69889.16 in the General Fund and $4,451.31 in the Urban Renewal Fund as shown on audit abstract #8 - 1961 be and hereby are approved for payment. Carried. HOUSING 2M. Alderman Gibson reported that the Charter & Ordinance Conmittee had held a public hearing on the proposed Housing Code for the City on June 28, 1961 and as a result of the hearing the Committee had met with the Plannir► Board and several changes were recommended. He presented and reviewed the changes and then presented the Housing Code in its final torn,including the changes, for the Ceuncilts consideration. He rscorenendId that a lubiic theriag, be held thereon at the next regular meeting of the Council. He reported that, due to the fact that people in general are not aware of its implications, the Charter & fiance Committee recommends its publication in full in the Ithaca Journal prior to the public hearing so that all persons interested may have an opportunity to be inforaed of its contents. The cost of such a publication was estimated at $250.00. By Alderman Gibson: seconded by Alderman Baldwin RESOIAED, that the Housing Code as presented in its final form be received and laid on the table= and that the City Clerk be authorized and directed to advertise a public hearing thereon to be held at the next regular'fineeting of the Council at 7:30 P.M, in the Council Chamber on September 6, 1961. Carried. By Alderman Gibson: seconded by Alderman Miller RESOLVED, that the sum of $250.00, or as much thereof as may be'needed, be appropriated from the Contingent Fund to Current Appropriations, budget account #101-d - Aldermen, to finance the cost of publishing the Housing Code in its entirety in the Ithaca Journal prior to the public hearing date. Alderman VarZarter and Mayor Smith opposed the publication while Aldermen Miller, Hart and Gibson urged it. AYES: 12y , NAYS: 1 - Varj4arter Carried. DMXN_ROAD INTERS .TICK: By Alderman VanMarter: seconded by Alderman Hart- RESOLVED, that the Board of Public Works be requested to study the congestion of the Campus Road - Dryden Road intersection and develope appropriate traffic control measures for said intersection together with estimated costs of land acquisition, construction and installation. Carried. CAMU.= MM IS Alderman VanMarter reported that a change in parking re- strictions at the Cayuga-Farm Street intersection was being experimented with for a 30."day trial period to relieve parking and traffic congestion in this area. = Alderman VanMarter reported that a review of con- ditions in the 300 block of N. Geneva Street gives evidence of a better flaw of traffic and less congestion and therefore does not warrant any change in the no-parking restriction on its west side adopted by the Council on June 7th. P=C1I—PS�St p AVANT U= PLACE paRv'rutr• Alderman VanMarter reported the Public Safety Committee is still meeting with residents of the South Hill area in an effort to convince them to live with the no parking restrictions last adopted for this area. F_ MATE STRBET P RK.IRG• Alderman Vazftrter reported that the parking and traffic conditions on E. State Street, from Mitchell Street to the city line, is recognized but that the Safety Committee has no recommendations thereon at this time. WS 1AME 42 92=12 Alderman Stallman presented and reviewed a lease agree- ment with B.E.Q., Inc, prOviding for'the city to lease buses and other bus - ope "sting equipment from said B.E.Q. , Inc. for the period August 12, 1961 to Dec ' 31, 1961. He recommended its approval. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the lease agreement as presented be approved: and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City. Unanimously Carried. — 7 — Auguet 2, 196L s LOCAL LAW - BATS E(UI=.T OPERA T . the following: Mayor an Smith presented d read EMERGENCY MESSAGE FROM MAYOR SMITH TO THE COmox COUNCIL: Gentlemen: It appearing to my satisfaction that the public interest requires it, because of the imminent discontinuance of omnibus service in the City of Ithaca on August 12, 1961, in accordance with the provisions of Section 13 of the City Home Rule Law of the State of New York, and by virtue of the authority conferred upon me, I DO HEREBY CERTIFY to the necessity for the immediate passage of the Local Law entitled: A LOCAL LAW ADDING SECTICH 244 OF THE CHARTER OF THE CITY OF ITHACA* NEW YORK, TO PROVIDE FOR THE PURCHASE OF PART CF THE PROPERTY AND EnUI11WT OF THE OMNIBUS LINE NOW OPERATING IN THE CITY OF ITHACA AND UPON THE PURCHASE THEREOF TO OPERATE SUCH OMNIBUS LINE. Sgd. Ralph C. Smith Mayor of the City of Ithaca, New York The local law referred to was then presented, read and acted upon as follows: A LOCAL LAW ADDING SECTICN 244 OF THE CHARTER ? OF THE CITY OF ITHACA, NV4 YORK, TO PROVIDE FOR THE PURCHASE OF PART CP THE PROPERTY AND ErUIPMENT CP THE CM:;BUS LINE NOW OPERATING IN THE C ITY OF ITHACA AND UPON THE PURCHASE THEREOF TO OPERATE SUCH OMNIBUS LINE. By Alderman Stallman: seconded by Alderman Gibson BE IT ENACTED BY THE COMMON COITCIL CF THE CITY OF ITHACA, MW YORK, as follows: Section 1. Section 244. The Mayor of the City of Ithaca shall have the authority to enter into an agreement on behalf of the City of fthaca and to execute a contract with Ithaca Railways, Inc. to purchase part of the property and equip- ment of Ithaca Railway, Inc. now operating omnibus service in the City and upon the purchase thereof the City of Ithaca commencing August 12, 1961 shall operate such omnibus service and provide mass transportation and trans- -it facilities. Section 2. This Local Law shall take effect immediately. AYES: 13 NAYS: 0 Carried. Approved by me this day of August 1961 and designated Local law #2-1961. Mayor, City of Ithaca New York Alderman Stallman then presented an agreement with Ithaca Railways, Inc. pro- viding for the purchase by the City of all its rights, privileges, franchises, Powers and consents to operate in and about the City of Ithaca and to purchase the following list of property and equipment: 1 - Klopp money counter and wrapper $165.00 1 - Globe money sorter 125.00 44;000 - Transfers 72.60 8,100 - Driver trip sheets 5832 13,500 - tokens 58.00 $62 92 He recommended its approval. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the agreement as presented be approved; and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City. Carried. 8 - August 2, 1961 Mr. Stallman, Chairman of the Bus Executive Committee. advised that plans are being completed whereby the City will take over operation of the buses, without any interruption of service, on August 12th. He stated that the fare will be 20¢ or six tokens for $1.00 with a special rate for students being considered. He also stated that all outstanding tickets, transfers and tokens will be honored when presented. URBAN RENUAL: Alderman Mueller presented and reviewed a map showing the proposed boundaries for the first urban renewal project and explained that V the Council must take action to approve the boundaries and make a request for an additional grant of federal money to undertake a study of said area if it wishes to do so. Among various persons attending the meeting Max Temeles, David Temeles and Milton Weiner spoke on the subject and asked several questions about the purpose, anticipated cost and other matters re- lated to it. A detailed report by Arthur D. Little Co. , the city's con- sultants, was exhibited by Alderman Mueller and brief recommendations in the report outlining the city's ability to go ahead with urban renewal were referred to. Alderman Mueller pointed out that Arthur D. Little's report had been approved by the Citizens' Committee on Urban Renewal and the City Planning Board. He then presented and reviewed i survey and planning budget for project I amount- ing to a grand total of $159427.00. He recommended approval of the boundaries of Project I and that a request for a grant of federal funds be filed. By Alderman Mueller: seconded by Alderman Baldini MEREAS, under Title I of the Housing Act of 1949, as amended (herein referred to as "Title I"), the Housing and Home Finance Administrator is authorized to extned financial assistance to local public agencies in the elimination and prevention of the spread of their slums and urban blight through the planning and undertaking of urban renewal projects; and WHEREAS it is desirable and in the public interest that the City of Ithaca make surveys and prepare plans, presently estimated to cost approximately One Hundred Fiftx Nine Thousand Five Pandred Twenty Seven and noAOO dollars ($159,527.0. in order to undertake and carry out an urban•renewal project of the character contemplated by Section 110 (c) of Title I, in that area proposed as•an Urban Renewal Area, 'situated in the City of Ithaca, County of Tompkins, and State of New York, which is described as follows: (See attached Exhibit A.) NOW, THEREFORE, BE IT RESOLVED BY Common Council of the City of Ithaca: 1. That the proposed Urban Renewal Area described in Exhibit A is a slum, blighted, 'deteriorated, or deteriorating area appropriate for an urban renewal project, that the development of such Area for predominantly nonresidentia uses is necessary for the proper development of the community and that the under- taking by the City of Ithaca of surveys and plans for an urban renewal project of the character contemplated by Section 110 (c) of Title I in the proposed Urban Renewal Area is hereby approved. 2. That the financial assistance available under Title I is needed to enable the City of Ithaca to finance the planning and undertaking of the proposed project, 3. That it is cognizant of the conditions that are imposed in the under- taking and carrying out of urban renewal projects with Federal financial assistance under Title I, including those relating•to the relocation of site occupants, to the provision of local grants-in-aid, and to the requirement that as a condition to the execution of a contract for a loan or capital grant for an urban renewal project the locality must present to the Housing and Rome Finance Administrator a Workable Program, as set forth in Section 101 (c) of Title I, for utilizing appropriate public and private resources to eliminate and prevent the development or spread of slums and urban blight; and that it is the sense of this body (a) that a feasible method for the relocation of* families displaced from the urban renewal area, in conformity with Title I, can be prepared, and (b) that local grants-in-aid can and will be provided in an amount which will be not less than one-fourth of the Net Project Cost of the Project and which, together with the Federal capital grant, will be generally equal to the difference between Gross Project Cost and the proceeds or value of project land sold, leased, or retained for use in accordance with the urban renewal plan. - 9 - August 2, 1961 4. That the filing of an application by the City of Ithaca, for an Advance of funds from the United States of America in an amount not to exceed One Hundred Fifty Nine Thousand Five Hundred Twenty Seven and no/100 dollars ($159,527.00) for surveys and plans for an urban renewal project in the proposed Urban Renewal Area described in Exhibit A is hereby approved, and that the Mayor of the City of Ithaca is hereby authorized and directed to execute and file such application with the Housing and Home Finance Admin- istrator, to provide such additional information and to furnish such documents as may be required by the Administrator, and to act as the authorized repre- sentative of the City of Ithaca, AYESe 11 ; NAYS: 0 Carried. ABSTAINING: 2 - Stallman, Hart (due to conflict of interest) EXHIBIT A BOUNDARY DESCRIPTION OF THE PROJECT I AREA Beginning at the intersection of the west line of South Cayuga Street and the south line of West Clinton Street; thence northerly along the west line of South Cayuga Street to the north line of West Green Street; thence easterly along the north line of West Green Street and the north line of East Green Street a distance of 264 feet more or less to the west line of the City of Ithaca municipal parking lot; thence northerly 132 feet more or less along the west property line of the t municipal parking lot to the north property line of the municipal parking lot; thence easterly 87 feet more or less along the north line of the municipal parking lot to the west property line of the 121 East Seneca Street Corporation; thence northerly 132 feet more or less along the west property line of 121 East Seneca Street Corporation to the south line of East State Street; thence easterly along the south line of East State Street to the east line of South Tioga Street; thence northerly along the east line of South Tioga Street and the east line of North Tioga Street to the south line of East Seneca Street; thence westerly 398 feet more or less along the south line of East Seneca Street to the West property line of H. and H. Clark extended to the south; thence northerly 198 feet more or less along the said extended line and the west property line of H. and H. Clark to the north property line of H. and H. Clark; thence easterly 65 feet more or less along the north property line of H. and H. Clark to the west property line of Ithaca College; thence northerly 134 feet more or less along the west property line of Ithaca College and the west property line of David A. Saperstone to the south line of East Buffalo Street; thence easterly along the south line of East Buffalo Street to the east line of North Tioga Street; thence southerly 132 feet more or less along the east line of North Tioga Street to the north line of the City of Ithaca property; thence easterly along the north line of the City of Ithaca property to the west line of North Aurora Street; thence southerly along the west line of North Aurora Street to the north line of East Seneca Street; thence easterly 322 feet more or less along the north line of East Seneca Street to the west property line of D.and F. Dickinson extended to the north; thence southerly 93 feet more or less along said extended line and the west line of the Dickinson property to the northeasterly line of Seneca Way; thence generally southeasterly along the northeasterly line of Seneca Way to a point 90 feet more or less west from the southeast corner of the Ithaca Textiles, Incorporated, property; 10 - August 2, 1961 thence southwesterly 43 feet more or less to the intersection of the south line of East State Street and the southeasterly line of Green Street Extension; thence generally southwesterly along the southeasterly line of Green Street Extension to the north bank of Six Mile Creek; thence due south to the southerly bank of Six Mile Creek; thence generally westerly along the southerly bank of Six Vdle Creek to the south line of East Clinton Street; thence westerly along the south line of East Clinton Street and the south line of West Clinton Street to the west line of South Cayuga Street and the place of beginning. Among those present, Mr. Frank Randolph suggested that fifty copies of the Arthur D. Little report on urban renewal be placed in the public library on a loan basis for citizens of Ithaca. Alderman Mueller suggested that a name be selected for Project I. By Alderman Stallman: seconded by Alderman 9aldwin RESOLVED, that the Urban Renewal Committee be empowered to select suitable name, ec a Carried. C.E. HARRISON; Iri,9tyar Smith advised that Aldermen Harrison was absent due to the critical confttion of her husband, C.E. Harrison, who is in the hospital with a cerebral hemorrhage. By Alderman Baldini: seconded by Alderman Murphy RESOLVED, that the Council hereby expresses its sincere sympathy to Mrs. Harrison at this time, and its hopes for Mr. Harrison's speedy recovery. Unanimously Carried. On motion the meeting was adjourned. Geo. A. Blean City Clerk Special Meeting 4:30 p.m. August 8, 1961 PRESENT: Mayor - Smith Aldermen - Murphyt Slights, Baldini, VanMarter, Gibson, Hagin, Baldwin, Stallman, Alo, Mueller, Hart Attorney - Johnson Clerk - B lean ARTERUL HIGHWAY• Mayor Smith announced that he had called this special meeting to approve the first stage of Route #13 relocation within the city limits known as "Northeast Arterial Highway .. Rosemary Lane to East City Line." He reported receipt of the tracing of the Title Sheet of the plans for this project for Mr. Towlson, District Engineer for N.Y.S. Dept. of Public Works, requesting that it be approved, signed by the City Engineer and City Clerk and returned as soon as possible. It was indicated that the con- tract for letting is now being prepared. By Alderman Baldini: seconded by Alderman Gibson WHEREAS by Resolution of the Common Council at its meeting duly held April 5, 1961, the designs, plans, specifications and estimates of cost of the work of construction, reconstruction or improvement of the NORTHEAST ARTERIAL HIGH- WAY (ROSEMARY LANE TO EAST CTTt LINE), as authorized in Section 349-e of the Highway Law were duly approved, and 141EREAS, the Title Sheet for the CITY CF ITHACA - NORTHEAST ARTERIAL'ROSEMARY LANE TO EAST CITY LINE ITHACA-ETNA has been prepared and recommended, and WHEREAS, the City Engineer has been requested by the District Engineer of the State of New York Department of Public Works to sign this approval and the City Clerk has been requested to attest the approval of the Common Council NOW THEREFORE BE IT RESOLVED, that the City Engineer is hereby authorized to execute his approval and the City Clerk attest to the approval of the Common Council on the Title sheet of the CITY CP ITHACA - NORTHEAST ARTERIAL ROSEMARY LANE TO EAST CITY LINE ITHACA-ETNA as requested. Carried. 11 - August 8, 1961 HOUSING COPE: Mayor Smith called attention to the publication in today's Journal of the complete Housing Code as authorized by the Council. BUS SYSTEM: Alderman Stallman reported that folders are being prepared showing bus routes that have been approved and will be ready for distribution when the city takes over operation of the bus system on August 12th. He re- ported that representatives of the press and radio had met with the Bus Executive Committee regarding a publicity program and decided to promote it at no expense to the city since it was deemed that the city's budget for publicity was insufficient to do an adequate job. It was recommended that the city's budget be used for maps, signs, etc. He advised that a steering committee had been selected to help the Bus Executive Committee with an adequate advertising program. He expressed his appreciation to the steering committee and all others for the many hours of time and energy donated by all those concerned with the city's operation of the buses, which he noted will be known as the "Community Transit" bus system. He also advised that Cornell University had cooperated in many ways and had agreed to donate the sum of $3,000.00 toward the cost of operating the buses. By Alderman: seconded by Alderman Baldwin 14MREAS, the Common Council has authorized the operation of the "Community Transit" bus system as a community service in and for the people of the City of Ithaca and its surrounding areas,, and =� WHE KAS, the Bus Executive Committee, appointed by this Council, has had tremendous response and cooperation from a steering committee whose members represents: Ithaca Journal, The Town Crier, Radio Stations W.H.C.U. , W.T.K.O. and W.V.B.B.R. , Ithaca Chamber of Commerce, Cornell University, City School District and Ithaca College, and TMEMAS it/%e sense of this Council that this spirit of cooperation should be recognized publicly, NOW THEREFORE BE IT RESOLVED, that the Common Council of the City of Ithaca hereby records its sincere thanks and appreciation to the staff and management of all of the aforementioned organizationsfor a tremendous amount of time, effort and assistance given to the city's Bus Executive Committee and other city officials in the establishment of the Community Transit bus system for the City of Ithaca, and BE IT FURTHER RESOLVED, that the Press be thanked for its gift in terms of free advertising; that the local radio stations be thanked likewise for their gifts in terms of free advertising time by radio; and that Cornell University be thanked for its generous gift of a $3,000.00 cash donation to help finance the cost of the city's operation of the system; and finally that the Council extend its thanks and appreciation to its Bus Executive Committee for all of its work. Unanimously Carried. Alderman Stallman invited all members of the Common Council and city officials * to be present at the corner of State & Meadow Streets at 5:55 a.m. on Saturday, August 12th, when the first run of buses under city operation will be inaugrated. On motion the meeting was adjourned. V� G Geo. A. Blean City Clerk COMON COUNCIL PROCEEDINGS CITY OF ITBACA, N.Y. Regular Meeting 7:34 p.m. September 6, 1961 PRESENT: Mayor - Smith Aldermen - Murphy. Masaa. Slights, Bildini, VanMarier, Harrison, Gibson, Hagin, Baldwin, Stallman, Miller, Alo, Mueller, Hart Attorney - Johnson Planning Director - Niederkorn Asst. Planner - Bonner Chairman of Planning Board - Anderson Su lding Camani.ssioner - Golder Police Chief - VanOstrand Controller - Weinstein Clerk - Blean Deputy Clerk - Novak MINME: Mutes of the preceding meeting were duly approved. PUBLIC SA_Riar, - RM , eQQx. p public hearing duly -------r. ,� - - I'�y� Smith opened a V advertised for this time to hear anyone interested in a proposed Housing Code for the city which was presented at the last meeting of the Council He informed those present that a public hearing had been held'thereon by the Charter & Ordinance Committee of the Council, on June 28th, that as a result of such hearing several changes had been made and the entire code in its present form, printed in the Ithaca Journal on August 8th, for information of the general public. Mrs. Walter Woolf registered her objection to sections 14,2 and 14,3 which give the enforcement officer the right to enter dwellings for impaction under emergency or normal conditions. She felt this was taking away liberties owners now have, and insisted that the enforcement officer should not be given such powers. Mayor Smith informed her all codes and ordinances roust provide: for entrance by the proper city official for inspection or administration thereof would be impossible. Alderman Harrison called attention to Section 16. She pointed out that this section does not indicate who shah make the appointments to the "HCUSING BOARD CP REVIEW." No one else asked to be heard and Mayer Smith declared the public hearing closed. He referred the code back to the Charter & Ordinance Committee for action later in the meeting. J.D. GALA - = cnt.I The Clerk read a letter from J.D. Gallagher, Jr. tendering his resignation as a member of the Greater Ithaca Regional Planning Board. By Alderman Baldiii: seconded by Alderman Begin RESOLVED, that the resignation be accepted with regrets. Carried. PAUL TAKER - AP'POINTpElt Mayor Smith announced his appointment of Paul Taber as a masher of the Regional Planning Board to succeed der. Gallagher for the unexpired term ending December 31, 1962, and requested Council approval thereof. BY Alderman Baldwii: seconded by Alderman i'S,ie llerr FMCT+VED: that the Mayor's appointment of *. Saber as a member of the Regional Planning Board for the term ending December 319 1962 be approved.. Carried. tt�RA!' m� �n D°IMATIIM• The Clerk read a letter from Robert M. Muellgr tendering his resignation as an Alderman from the 7th.. ',Ford because he ex- Pscted to move his residence next week outside the city limits.. By Alderman Stallman: seconded by Alderman Baldiii. 40MAS, Alderman Robert M. Moeller is about to move outside the limits of the City of Ithaca and has therefore tendered his resignation from the Common Council of the City of Ithaca, NOW THEMORE BB IT REsoLVS`D, that this resignation be accepted with the deepest regrets, and BE IT IINOW and inscribed on the minutes of this Common Council, that this Council greatly appereciates and thanks Alderman Dueller for the untiring effort he has fie} for the good of the City and the marq ideas and thoughts that have been given fray for the betterment of the City, and further .. 2 w September 6 . 1961 THAT this Common Council knows that the Government of the City has been greatly improved because of the service so freely given by Alderman Feller, and BE IT FURTHER RESOLVED, that this Common Council wishes him the best of happiness in his new home. Unanimously Carried. Alderman Stallmana recommended that Mr. Mueller's services be retained as a Consultant to the Common Council on Urban Renewal. By Alderman Stallman: seconded by Alderman Baldini MHEREAS, Alderman Mueller has resigned from this Common Council as of this day, and MEREAS, the Council is now without the services of Mr. Dueller in relation to the matter of Urban Renewal which is now under intensive study and this Council feels this too big a loss to tolerate at this time, and 14SREASo Mr. Mueller has agreed to continue the study of Urban Renewal and re- port to the Council on a consulting basis and on a "no fee" or remuneration L; basis other than out of pocket expenses, NOW THEREFORE BE IT RESOLVED, that the services of Yr. Mueller be retained as 4 F a consultant to the Common Council on the matter of Urban Renewal in all of its ramifications on a no fee basis; and that he be reimbursed for all out of pocket expenses in connection with Urban Renewal; and that such expenses be charged to the Urban Renewal account. Unanimously Carried. WILLIAM F. SCHKEDT w APPOINTMENT: Alderman Hart recommended and nominated t+m. F. Schmidt for appointment as an Alderman from the 7th. Ward for the balance Of 1961 to fill the vacancy caused by the resignation of Mr. Mueller. Alderman Murphy nominated 'nhn. J. McGee for the appointment. By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the nominations be closed and the Clerk instructed to proceed with a ballot. Carried. This was done and it resulted in 11 votes being cast for Mr. Schmidt and 2 for Mr. McGee. Mayor Smith declared Mr. Schmidt duly elected as an Alderman for the term ending December 31, 1961 and, after being sworn in by the Clerk, he was introduced to members of the Council and seated at the meeting. E. YORK STM PARKINGs The Clerk read a petition from residents of the 100 block of E. York Street requesting that no parking be permitted there from 10:00 A.M. to 12:00 noon and 2:00 P.M. to WOO P.M. on school days to eliminate the congestion that develops as a direct result of High School students using the area instead of facilities provided for them at the school. Mayor Smith referred the petition to the Public Safety Committee for study and report. CITY SCHOOL DIST= The Clerk reported the Planning Board had recommend- ed that the city purchase land now owned by the City School District and bounded by Meadow Street, ?flood Street and the Plaza Motel and had submitted alternate proposals for its future use which would include a park or recreational area. Mayor Smith reported he had tried to get the School District to retain owner- ship and maintain if for park purposes, that the District is definitely going to sell it but will retain it for a limited time in order to offer the City first chance to buy it. By Alderman Harrison: seconded by Alderman Baldini RESOLVED, that the recommendation of the Planning Board be accepted and referred to the Finance Committee for study and report. Carried. ADNMST,�{Q, IVE SET-UP: The Clerk reported the Board of Public Works had established a new administrative division to consolidate office personnel in the Ganeral Fund & Water & Sewer Division and requested the Council to apprL it and provide for a new position of "Office Manager" to be in charge there Alderman Stallman reported that, while a new position is being created, it not mean additional help. He recommended approval. - 3 - September 6, 1961 By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the new position of Office Manager be created, subject to approval of the Civil Service Commission; and that the 1961 Compensation f']an be amended by adding thereto the following: CLERICAL &-- GRADE =I= MAXIMM Office Manager 22 $4740.00 $5545,00 Carried. STEWART_ AVEME BRIDGE:, The Clerk reported that the Board of Public Works had a set of de:;;�.gn plans for a steel arch bridge on Stewart Avenue, over Caseadilla Creek, and expects to advertise for bids'on the reconstruction of this bridge in November at an estimated cost of $200,000.00. DRYLEN..CAr ?JS RO n INrERSECTIOTV: The Clerk reported the Board of Public Works is preparing F0ar_s for the widening of the Dryden Road-Campus Road intersection and expects to include an item for its financing in the 1962 budget. pNNEXATI N ..rHUDSOT?,_UZGf?TS AREA: The Clerk reported that the Board of Public Works had authorized the Mayor to appoint a committee of five persons to represent the City and meet with a f1ve-man committee representing the To= Board and area residents interested *Ln having the Hudsor Height s-CodlIngton Road area anne::ed to the City, The 1.14yor reported he had appointed Alderman Stall-man, Baldini and Commissioners of Public works, Conley Yengo and Pickering to such a committee. CAYUaA JJKDET Wa—U The Clerk reported that the Board of Public Works held a special meeting on September 5; 1961 at which time it took action requesting the Council to appropriate $40,000.00 to finance the cost of replacing the west wall of Cayuga Inlet, between State and Seneca Streets, which is in imminent danger of toppling into the Inlet.. Alderman Stallman reviewed the V existing situation which is considered to be an emergency, By Alderman. Stallman: seconded by Alderman '_'!L phy WHEREAS, the Board of Pablis T4(xks has certified the urgent need of replacing the west wall of Cayuga Inlet, between State Iand Seneca Streets, with steel sheet piling at an esti,-sted cost of $40,000, and WHEREAS, it is the sense of this Council that this project constitutes an emergency and must be undertaken immediately, and that the State of New York has di sclained responsibility therefor, and WHEREAS, this Council must provide funds for the financing thereof which does not prejudice its rights to file claims against the State of New York for all or part of these amounts., and WHEREAS, there are no available funds in the current budget to finance the cost thereof, NOW THEREFORE BE IT RESOLVED AS FOLLOWS: 1) That the reconstruction and replacement of the aforementioned Cayuga Inlet Wall be approved. 2) That the funds be provided from the proceeds of a bond issue in an amount to be determined upon the securing of bids for this work. 3) That the taking of bids, authorized by the Board of Public Works on September 5th, be approved; and that the Board be requested to report the results of said bidding back to this Council at its October meeting at which time further action will be taken regarding the bond issue, 4) That, due to the emergency nature of the situation, the Board be authorized to award bids to the lowest responsible bidder and proceed with the work in anticipation of the aforementioned bond resolution, Unanimously Carried, APPROPRIPTION - BUSES: The Controller reported that the gross revenues received from operation of the bus system by the City for the month of August amounted to $4.05 4.25 and he recommended it be appropriated to the bus operating account, By Alderman Stallman: seconded b Alderman Harrison RESOLVED, that the total sum of 4,054.25 be appropriated from Unestimated Revenues to Current Appropriations, budget item #255 - buses. AYES: 14 NAYS: 0 Carried. w 4 - September 6, 1961 APPROPRIATION TRANSFERS: On recommendation of the Controller transfer of ap- proprUttaw within the Police Department's current budget was authorized as follows: By Alderman Stallman: seconded by Alderman Miller RESOLVED, that the transfer of the total sum of $660.00 within the Police Depart- ment's current budget be authorized as follows: Amount From Bugget Item To Budget Item 160.00 130-A, Salaries 130-0, 'Training 150.00 130-A, Salaries 130-12, Special services & travel. 350.00 130-M, Call System 130-13, Office Expenses. Carried. ARTHUR D. LXrTLE REPORT: On recommendation of the Controller action was taken to accept the Arthur D. Little report. By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the report of Arthur D. Little Co. entitled "The Economic Basis for Downtown Renewal" be accepted and that the retained percentage on said con- tract be approved for payment as recommended by the Controller. Carried. '- OVERTIM PAY - REGA CKO: On recommendation of the Controller, action was ° j taken authorizing overtime pay for Miss Regina Lacko as follows: ;_l By Alderman Stallman: seconded by Alderman Hart w RESOLVED, that the Controller be authorized to provide overtime pay for Miss r4 Regina Iacka, a Senior Stenographer in the office of the City Clerk, in an amount not to exceed eight hours for the purpose of preparing work evaluation forms and revised compensation rules for the Personnel Consultant. Carried. CLIFF STRETT PRO_ Alderman Stallman reviewed the offer received from the Veteranst Administration to deed its interest in the property at 410 Cliff Street to the City of Ithaca. He stated that the Superintendent has estimated it will cost $1200.00 to tear down the dilapidated building thereon. Upon request, Attorney Johnson advised against accepting something which will become a liability. After further discussion the Building Commissioner was authorized and directed to write to the Veterans' Administration and request it to have the building demolished. SALE OF LAND : SLATEMUJ" ROAD: Alderman Stallman reviewed the status of the city-owned house and lot at 1525 Slaterville Road which had been offered for sale on July 11th. but for which no bids had been received. BY Alderman Varftrter: seconded by Alderman Hagin RESOLVED, that the Finance Committee be requested to restudy the matter and report back with recommendations thereon. _ Carried. ADDITION PRO I 'PIONS - BRIDGES= Alderman Stalimbi stated that the Board of Public Works had recommended an additional appropriation for bridge repairs in'the amount of $10,000.00 and that the Council at its August meeting appropriated $3,000.00 of this sum. He reported that the Finance Committee of the Council at a meeting on September 5th. with the Bridge Committee of the Board determined that a total of $4,000.00 is needed for bridge repairs in addition to the $3,000.00 previously made available. By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the sum of $4,000.00 be and hereby is appropriated from the Contingent Fund to Current Appropriations, budget account #18J.- bridges. l AYES: 14 NAYS: 0 Carried. BUS REEM: Alderman Stallman reported the public response to the city's operation of buses was very gratifying and advised that the patronage had increased about 70% over last year's during the same period, in spite of which the City is still losing money in the operation. He predicted an in- crease in use of the buses and resulting revenue with the return of the students. He praised Cornell University for its all-out effort to distribute timetables and other bus information and the sale of student bus tickets, and praised the citizenry at large for what he termed a great community effort during this trial period. He requested confirmation of the leasing of an additional bus deemed necessary. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the Council confirm the action of the Bus Committee in leasing an additional bus on the same terms and conditions as prior agreements the second agreement being dated August 10, 1961. Unanimously Carried. - 5 - September 6, 1961 ITHACP.. RAILT-dAY INC UTILITY TAX: On recommendation of the Finance Committee, action was taken to forgive past due Utility Taxes owed by Ithaca Railways, Inc,. as follows: By Alderman Stallman: seconded by Alderman Miller WHEREAS, the Ithaca Railways Inc. has owed to the City of Ithaca utility taxes in an estimated amount of $1200.00, and `n1HEREAS, the Ithaca Railways Inc, has ceased operations in the City of Ithaca on August 11, 1961 and the City of Ithaca has assumed bus operations on August 12, 1961, and '41EREAS, the City of Ithaca has agreed to purchase certain equipment owned by Ithaca Railways Inc. in the gross amount of $630.00 and, WHEREAS, the Ithaca Railways has offered to accept forgiveness of utility taxes in lieu of payment of the $630.00, NOW THEREFORE BE IT RESOLVED, that under authority of Section 20 b of General City Law that the said past due utility taxes be forgiven. Carried. COMPENSATION PLAN RULES ETC • Alderman Stallman presented and reviewed a revised set of rules governing the Compensation Plan, a ?cork Performance Evaluation Fl and a Report of Performance Evaluation. He recommended adoption and approval an thereof. Alderman Murphy recommended that the matter be tabled for another month until employees and department heads have an opportunity to study them. It was pointed out that all department heads have been consulted and helped prepare the proposals. By Alderman Stallman: seconded by Alderman'Gibson RESOLVED, that the Compensation Plan Rules, the work Performance Evaluation Plan and the Report of Performance Evaluation forms presented herewith be approved and adopted to supersede all present Rules & Regulations pertaining thereto; that they shall become effective immediately; and that a copy of the foregoing documents be attached to and made a part of the official minutes of this meeting. Carried. CITY HALL ANNEX LEASE: Mayer Smith reported that on July 5th, 1961 the Common • Council approved a lease of the third floor of the City Hall Annex building to Ithaca College for instruction purposes for two years from July 1, 1961. .a One of the terms of the lease provided that the payment of rental by the College would be satisfied in part by the College cleaning the area to be used and by repairing and refinishing the floor. Subsequent to the agreement on terms of the lease, and probably due to an unusually humid summer the parquet floor of the assembly roam has swollen and buckled to a degree that makes impossible a normal repair or refinishing as provided for in the lease. Another factor in this situation has been found to be a complete deteri- oration of the bonding material between the floor and the concrete subfloor. The Department of Public Works made a special effort to alleviate the buckling of the floor by heating the room for two weeks, but without success. In view of the fact that the College will need the space in two weeks, the members of the Board of Public Works unanimously recommended that the city participate in providing a temporary new floor for this room that the lessee will be able to finish. The lessee has agreed to furnish the material for this floor if the City will Provide the labor. The Board therefore requests from the Council an appropriation of $500.00 to cover the cost of the labor. The present lease and the terms thereof will remain in full force and effect. By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the sum of $500.00 be and hereby is appropriated from the'Contingent Fund to Current Appropriations, budget account #120 - Kinicipal Building, to finance the cost of labor in replacing the present third floor in the City Hall Annex building. AYES• 14 NAYS: 0 Carried. UD T: By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the bills approved and audited by the Finance Committee in the amount of $16,090.93 in the General Fund and $59191.08 in the Urban Renewal Fund, as shown on audit abstract -#9-1961 be approved for payment. Carried. COMPENSATION PLAN RULES .- CITY OF ITHACA (Subject to approval of Common Council) The salaries of all employees of the City of Ithaca covered by the Compen- sation Plan as adopted, and amended, shall be governed by the following rules: 1. NEW APPOINTEES A newly hired employee shall be paid the minimum rate of pay for his appointed grade, or a rate set by the Common Council. 2. ANNUAL TATORK PERFORMANCE INCREMENTS Each employee with a minimum of six months service prior to the first day of the fiscal .year, and receiving less than the maximum for his grade shall be considered for a Performance Increment in each fiscal year until his rate reaches the maximum of his grade. This increment for the new fiscal year is neither automatic nor mandatory but depends on the over-all rating of each employee during the current year as summarized on his final Report of Performance Evaluation. At least two interim Reports (and more where feasible) shall be made, one for the first half year and the other for the second half .year. Ratings for all such Reports shall be reduced to the single Summary Report for the year. This Summary Report shall be completed as near the beginning of the new fiscal year as is feasible to provide time for adequate review with employees, raters, and re- viewers, and for consideration by the Common Council. If the rating of the employee is 'outstanding" or "competent" in the Summary Report, he is thereby recommended for his Performance Increment for the new fiscal year. However, authority for final approval rests solely with the Common Council which shall consider all employee Reports in the light of pertinent matters, including financial status of the city. When granted by the Common Council, these increments shall take effect on the first day of the fiscal year. No employee is entitled to more than one such increment in any one fiscal year. In addition to this Performance Increment an employee with 'Outstanding" rating on the Report of Performance Evaluation may be recommended for additional award to the Common Council by the Advisory Board as set forth in Section 14. 3. TRANSFERS If an employee is moved to another job in the same grade as'at present there shall be no change in salary. If he is moved to a higher grade, this is a promotion and provisions governing promotions shall apply. If he is moved to a lower grade, this is a demotion and provisions governing demotions shall apply. 4. PROMOTIONS In the event of the permanent promotion of an employee, his salary grade shall be changed to the grade set forth for the new position in the following manner: 2 The salary for the new position shall be the same as the employee was earning at the old position plus one step in addition (horizontally on the chart) immediately upon permanency. In the event that the old salary plus one horizontal step is less than the prescribed minimum for the new position, then the minimum of the new position shall be the salary. If the permanent promotion of the employee takes place on or before the 30th of June of any year, he will be eligible for consideration for a per- formance increment on January 1 of the following year. If however, the per- manent promotion takes place on July 1 or after of any year, he will not be eligible for performance increment until January 1 of the second year following. In other words he must demonstrate his abilities as a permanent employee in the new job for over six months before becoming eligible for a performance in- crement Provisional promotions do not carry this promotional increment. ; These provisions shall apply alike to employees on annual rates and hourly rates. EXAMPLE: A man working on Grade 18 Step 4 or $4558.00 is promoted to Grade 21. His new salary will be $4558.00 plus one horizontal step or $4740.00. The new salary will start at once upon the promotion becoming permanent. 5. DEMOTIONS When an employee is demoted to a'lower grade, he shall be paid at a rate within the range for the lower grade, such rate to be set by the department head and Common Council, 6. RECLASSIFICATIONS DOWNWARD When an employees job is reclassified to a lower grade, the employee shall continue at his present rate of pay during period of incumbency (ex- cept in event of general service-wide reductions), but the new salary maximums shall apply. 7. REINSTATED EMPLOYEES A reinstated employee shall be paid at a rate within the proper range for the position and grade in which he is reinstated, such rate to be set by the Common Council. 8. PART TIME EMPLOYMENT When employment is on a part-time basis, the hourly rate to be paid shall be obtained by dividing the minimum annual salary established for full time employment in the same grade by a figure of 2080 hours. lEmployees working 20 hours or less per week are not eligible for annual performance increments. f Employees working more than 20 hours fall under Civil Service Rules and are eligible for performance increments under standard rules.. - 3 - 9. OVERTIME Common Council approval must be obtained by the department head for payment of overtime. Emergency overtime rates shall be one and one-half times regular hourly rates. Ordinary overtime shall be paid at a straight-time basis. loo SALARIES EXCEEDING MAXIMUM An employee presently receiving more than the maximum for his grade shall continue at that rate during the period of his incumbency (except in the event of a general service wide reduction) but shall not be entitled to a salary in- crease or increment, except those provided by longevity. 11. LONGEVITY INCREMENT An employee serving more than 10, 15, or 20 years shall be considered for the Longevity Increment beyond the established maximum rates for his grade. Such an increment is not automatic or mandatory but is recommended if the over- all rating in the summary of all interim Reports on Performance Evaluation, as outlined in Section 2 is "competent" or 'outstanding." Authority for final approval rests with the Common Council. If an employee is rated "improvement needed" or "unsatisfactory," he loses credit for one year of service for the respective fiscal year for purposes of calculating longevity. In any one fiscal year, an employee may not be considered for both a longevity increment and a work performance increment nor for more than one longevity increment. In determining eligibility, the employees' total uninterrupted service is the determining factor, not only his length of service at the present grade. Involuntary time•off, such as prolonged illness, military service, authorized leave of absence, temporary layoffs, do not constitute a break in service, although such time off does not accumulate in determining total years of city service, except in the case of Veterans, when federal regulations applicable shall apply. 12. PROVISIONAL EMPLOYEE Provisional employees are not eligible for performance increments except upon recommendation by department head, and approval by the Common Council. 13. CHANGES IN TNCREMENTS All changes in increments within a grade, and all promotional increments of employees in departments under the control of the Common Council, shall be approved by the Common Council. 14. ADVISORY COMMITTEE The Advisory Committee shall be comprised of three department or division heads appointed by the Common Council for one year terms. At least two additional department heads shall be appointed by the Council to serve as alternates in the event that a regular member of the committee is unavailable or disqualified. A member is disqualified if one of his department employees is being considered by the Committee. - 4 - Reports of Performance Evaluation with "outstanding" rating are auto- matically referred to the Advisory Committee for its recommendation to the Common Council as to nature and size of award. Any employee with an interim or summary Report of Performance Evaluation indicating an over-all rating of "improvement needed" or "unsatisfactory" may request a review by this Committee provided he has completed the steps for review of his Report with his supervisor(s) and department head as explained in the Work Performance Evaluation Plan. His request to this Committee must be in writing with a copy to his department head within seven calendar days immediately following his receipt of the review decision from his department head. The department head must furnish to the Committee: a) Copy of the employeets Report. b) Copy of the employeets request to his supervisor for review, with reasons. c) Copy of review decision from department head. The committee shall limit its review to the evidence as presented in items a, b, and c of the preceding paragraph. The Committee must give opportunity for both employee and department head to discuss the Report and supporting record. It must render its decision in writing to the employee, with a copy to the department head within seven calendar days immediately following its receipt of the request. It's decision may confirm, raise, or lower the rating in the Report. 15. Attached hereto and made a part of this Compensation Flan is a form of "Report of Performance Evaluation" which is to be used to evaluate the employees performance and work. The Common Council may from time to time change the form, make amendments or additions thereto or add supplements thereto to be used specifically for the Fire, Police, Board of Public Works or other Departments. Copies of any charges of form are to be sent to the employees concerned. WORK PERFORMANCE EVALUATION PLAN - CITY OF ITH AC A, N.Y. (Subject to approval of Cormon Council) MEANS THAT Employees receive recognition for good performance.; Employees are aided in improving their present performance and in preparing for promotion. Employees and supervisors gain a clearer idea of their mutual work relation- ships. "Gripes" are cleared up before they have a chance to become worse. Employees know what is being reported of them and their work to the "top management." Supervisors have been furnished with an important tool to improve supervisory techniques, training, communications and morale, GENERAL INFORMATION FOR EMPLOYEES ?Mork Performance Evaluation is not just a once-a-year affair. 141-hether 7rou realize it or not your work performance is being rated continually. Every day you work, every job you do gives your supervisor a chance to observe how well you perform your duties, Work Performance Evaluation procedures are designed to get down on paper a record of your significant performances so that your supervisor can be guided by the facts and not rely on memory. They are also intended to help him carry out his rating function as objectively as possible, With the use of these pro- cedures the effects of "personalities" can be eliminated., Two procedures that we believe will help to keep the evaluations or ratings in line with the facts are: 1. Writing out just what we mean by "outstanding, competent, improvement needed, unsatisfactory" and how arrived at in the Report of Performance Evaluation. 2. Arranging for you and your supervisor to discuss your work performance freely, fairly, frankly and objectively, To sum it up - the chief aim of this program is to let you know just how you are getting along on your job and to help you get along even better in the future. The Report of Performance Evaluation which is an integral part of this pro- gram, provides for interim and summary ratings through use of various major factors each supported by several specific work categories, Narrative comments should be made wherever possible and must be made Tfrhen ccrc;r-•-all rating is "out.. standing," "improvement needed," or "unsatisfactory" All supervisors must participate in the preparation of the Reports. All Reports mast be signed by the immediate supervisor, the next higher supervisor or supervisors, if ally, and the department head. Where an employee has only one supervisor the Report may not be considered complete until reviewed and signed also by the Personnel Consultant. When raters and reviewers have significant differences they must - 2 - be clearly stated on the Report with examples, but the department head shall have the majority weight when there are differences. Your over-all evaluation or rating is based upon a fair and reasonable consideration of the various factors as they affect your work: quality and quantity of work, work habits, work interest, relationships with people, re- sourcefulness and initiative, "other," and supervisory ability. Where factors do not fit your work they are omitted. There supplemental work factors are needed to rate your work adequately they become an integral part of the Report of Performance Evaluation. When advised of any interim or summary over-all rating, you receive a copy of the Report which then furnishes a common ground for objective and constructive discussion of your work performance. If you believe any interim or summary Report in which you are rated "im- provement needed" or "unsatisfactory" is not in line with the facts, you are en- couraged to discuss your Report further with your supervisor or supervisors as a desirable, friendly, constructive, and informal routine. If this still does not resolve the problem you may, within seven calendar days immediately follow- ing the notificatio-.i of your rating, make a request in writing together with reasons, to your immediate supervisor for a further review of your Report of Performance Review. You may then review your Report in person with all those who have signed the Report. A review decision must be rendered and confirmed to you by the department head in writing within seven calendar days from receipt of your request. If you believe the review decision is not in line with the facts you may request a review by the Advisory Committee as outlined in Section 14 of the Ithaca Compensation Plan Rules. An interim Report of Performance Evaluation shall be completed for each employee not less than twice each calendar year. Likewise a Summary Report shall be completed prior to the beginning of the new fiscal year with sufficient time for additional review with your supervisors and department head if desired. In addition a Report must be completed each month for each probationary employee, for each employee whose latest rating is "unsatisfactory," and for each employee when changing jobs or leaving city employment. TO RATERS AND REVIEWERS As a supervisor in your daily duties you are continually weighing the evidence as to how effective your workers are doing their jobs. In his work an employee will usually meet_, exceed or fall short of what you reasonably expect of him. As a result of weighing the evidence you assign him one of the four over-all ratings of the Report of Performance Evaluation. Use of the Report provides a much sounder basis for rating then reliance on memory and unwritten records. In rating an employee under this program simply put into action your know- ledge of the work duties to be performed, the manner in which they should be performed, and how well they are being performed by the employee. Performance evaluations or ratings fairly determined on the basis of actual work require- ments followed by frank and constructive discussion of the employees actual work performance will foster mutual understanding between you and the employees you supervise. -- 3 - Ictual recording of the employee's over-all rating is simple. However, before you begin you should first be sure you are thoroughly familiar with the various work factors indluded in the Report of Performance Evaluation, also any supplemental factors which become part of the Report„ Likewise you should be thoroughly familiar with the information under the title, "Definitions of Over-All Work Performance Factors," which appears later. Allowance should be made for the new employee or special circumstances. T•rritten comments should be used freely and must be used as set forth on the Report of Performance Evaluation. Objectivity is more easily attained by narrative comments based on written records made during the course of the rating period. Give examples of work well done as well as work deficiencies. Give specific plans for improving performance together with a schedule for follOW up. You should supply any statement you think is specially descriptive of an employee's performance in the job. Your efforts to describe an employee's work performance will define more clearly your evaluation of him and help you in assigning him a rating which neither under-rates nor over-rates his perfor- mance, As a supervisor you should aim to encourage discussion of work performance with your workers at all times during the period covered by the Report and not Just during the few days prior to and immediately following its completion. Job or work performance standards should be based on the tasks of the job and not on the rating factors in the Report of Performance Evaluation. Your work standards should be made known continuously to each employee. You should make certain that each employee has a clear understanding of them, Ordinarily very few employees, even in a large work group, will be either outstanding or definitely unsatisfactory and unfit workers. DEFINITIONS OF OVER-ALL WORK MFORMANCE FACTORS As used in the Work Performance Rating Program, the over_-all ratings have the following meanings: "OUTSTANDING" Performance is consistently and substantially above the requirements of the job in all respects throughout the year. Genuine "outstanding" performance on the part of an employee must tend to be somewhat unusual due to the fact that the employee does not normally receive an opportunity to work on extraordinary or especially difficult assignments greatly beyond the regular demands of his positicrl. Therefore, 'outstanding" means performance far above the level of work normally required of an employee in that position. This rating in his summary Report recommends an employee for Work Performance increment and such other award as approved by the Common Council. "COMPPTENT'r Performance consistently meets requirements of the job in a satisfactory manner throughout the rating period. .. 4 - Performance produces what can reasonably be expected of a well qualified employee in the title. Performance gives evidence of increased effectiveness over previous periods, if any. In some areas of his total work, his performance is consistently at a level above such requirements. Such a worker will very often do a better job than might be expected of a fully competent person in the title. In evaluating the employee against the requirements, allowance should be made for new employees, working conditions, variation in kind and condition of facilities and equipment, and the like. This rating in his summary Report recommends an employee for Llork Performance increment. "IMPROVEDENT NEEDED" Performance does not meet minimum requirements of the job as substantiated by the detailed Report of Performance Evaluation. Performance is below average expected of his work group, has not improved commensurate with his length of service and remains below the minimum require- ments. Performance indicates the necessity for such improvement as additional skill, speed, better attendance, job interest, work habits, initiative and the like. This rating is indicative of a positive need for a series of prompt, frank and constructive discussions between employee and supervisor regarding de- ficiencies in his work, together with specific suggestions and plans for effect- ing improvement. If there is insufficient visible improvement in the indicated deficiencies after a reasonable time, and after due warning to the employee, consideration should be given to a transfer to other duties more suitable to his abilities, or consideration of demotion or other corrective action. Employee may not be placed in this rating more than one year unless the rating is unanimously approved by all raters and reviewers on his Report of Work Performance Evaluation. This rating in his summary Report results in the withholding of a performance increment or loss of credit for one year toward longevity increment. Likewise the appointing officer may not appoint him to a promotional position until the rating on his Report of Work Performance Evaluation shall have become a higher rating. "UNSATISFACTORY" Performance is consistently below the minimum requirements of the job, is characterized by consistent weakness and deficiency in his work and fails to respoiirl adecjtini:ely to training and correction. - 5 His performance is deficient for reasons substantiated by the Report of Performance Evaluation with its written statement listing deficiencies with specific examples demonstrating the nature and seriousness of his unsatisfactory performance, This rating is indicative of a positive need for a series of prompt, frank and constructive discussions between employee and supervisor regarding de- ficiencies in his work together with specific suggestions and plans for effect- ing improvement. If there is insufficient visible improvement in the indicated deficiencies after a reasonable time and after due warning to the employee, consideration should be given to demotion, dismissal and/or other corrective action. This rating in his summary Report results in the withholding of a perfor- mance increment or loss of credit for one year toward longevity increment. Like- wise the appointing officer may not appoint him to a promotional position during the ensuing fiscal year. SUPPLENEENT TO REPORT OF PERFORMANCE EVPLUPTION FOR ITHACA FIRE DEPARTMENT Check boxes at left with "+" for strong, Outstanding I' �11 for standard, "-" for weak, "N" Competent not rated Improvement Needed Unsatisfactory 7d 1. STATION WORK U L.1t_1 � a. Observance of Working Hours Applies not only to punctuality in reporting for work, but applies to punctuality and readiness at drill time, posted work schedule, meeting schedule, etc. ❑ b. Cooperation -- Team Work Completes his own tasks and helps others in their assignments as needed. Employee gets along with others in station. Employee is obedient to superiors. Employee is considerate of others. Cooperates between shifts. ❑ c. Maintenance of Quarters Takes responsibility for assigned area. Cleans according to instructions of Officer in Charge. Does not leave dirty other man's cleaning station. Observes station procedures. Keeps the station premises neat, clean and in good order at all times. ❑ d. Maintenance of Apparatus and Equipment Checks accessories daily for placement and proper operation. Notes repairs needed and reports unusual conditions. Driver checks apparatus completely each day and reports condition as required. ❑ e. Observance of Safety Procedures Is alert to hazardous conditions. Takes precautions to prevent accidents to self or others. Does not create hazardous conditions or fail to correct them upon observance. ❑ f. Maintenance of Reports and Records Keeps reports and records current and according to departmental regulation. Makes legible entries in records. Leaves file in correct order and in good condition. Is familiar with reports and records for which he is responsible. 2. SKILLS i� oci ❑ a. Knowledge of Basic Skills Demonstrates his knowledge of standard techniques for carrying out basic skills. Improves his knowledge of standard procedures when need for improvement is brought to his attention. Continually works toward improving his knowledge of standard procedures for basic skills. (This knowledge includes Fire Underwriters' pamphlets, and other printed matter furnished.) 2 _ 0 b. Application of Standard Techniques Follows standard techniques in execution of basic skills. Improves his skill in applying standard techniques when need for improvement is explained to him. Continually works to improve his skill in the application of standard techniques. c. Care and Use of Tools and Appliances Knows the location and the appropriate use of all of the tools of his job. Is skillful in the manipulation and use of the tools of his job. Cares for and maintains tools and equipment in conformance with manufacturer's specifications and departmental policy. d. Mental Alertness Is aware of the position and tasks of every member of the team. Observes and anticipates changing conditions affecting the team. Is attentive and receptive to orders and instructions in drills. e. Cooperation -- Team ?Mork Does not resist drills or drilling. Completes his own tasks and 'helps others in their assignments as needed. Shares his knowledge and experience with the team. Is receptive to changes in drill techniques. 0 f. Observance of Safety Principles Takes precautions to prevent accidents to self or others Is alert to hazardous conditions. Uses safety equipment and clothing as prescribed by department. `-� g. Knowledge of Automotive Equipment tJ The employee has knowledge of and the ability to operate automotive equipment to which he is assigned. 3. EMERGENCY T^TORK ❑ 0 C+ a. Adjustment to Situation Recognizes emergency problems. Evaluates possible alternative actions. Exercises initiative where changing conditions or new conditions make this necessary. Is receptive to changes in strategy. C:J b. Response to Orders Executes orders promptly. Keeps officers informed of new or changing conditions. c. Application of Standard Techniques Is skillful in using S4-andard techniques in meeting emergency situations. Improves his skill in applying standard procedures when need for improvement is explained to him. Continually works to improve his skill in the application of standard techniques. Completes basic tasks within reasonable time. - 3 - �} d. Cooperation --- Team Work Carries out his own tasks and helps others in their assignments as needed. Shares his job knowledge and experience with others. Adjusts to the total job whether short-handed or not. e. Observance of Safety Principles Takes precautions to prevent accidents to self or others. Is alert to hazardous conditions. Uses safety equipment and clothing as prescribed by department. 4. FIRE PREVENTION Q Q ED a. Application of Codes Follows standard procedure for inspecting any occupancy. Demonstrates ability to recognize hazards. E] b. Thoroughness of Inspection Is familiar with those portions of the codes applicable to his fire prevention job. Interprets and applies codes correctly. Keeps reports up to date according to the departmental require- ments. c. Reparation of Reports Maintains files in proper order and in good condition. Is familiar with all reports and records for which he is responsible. d. Public Education Establishes a business-like relationship with the public.. Explains Code provisions and purposes effectively. Obtains cooperation and understanding of the importance of fire prevention. C1 e. Follow-Up of Inspection Complies with follow-up procedures. Makes follow-up inspection as schedules. 5. PUBLIC RELATIONS 0 ❑ 0 0 a. General Conduct Employees conducts himself, on or off duty, in such a manner as to reflect credit to the Fire Service.. t3 b. Personal Appearance Employee wears proper uniform in the accepted manner. Employee's uniform is neat and clean. Employee keeps his person clean and well groomed. D c. Meeting and Handling the Public Employee is courteous to the public in all contacts. Employee gives reliable and accurate information or assistance to the public. Employee observes departmental procedures in using the telephone.. REPORT OF PERFORMANCE EVALUATION - INTERIM U SUMMARY CITY OF ITHACA, N.Y. Date Employee Name Number From To Position Department Period Rate Each Outstanding_ Use space to describe Employee's Factor-----y Competent strengths and weaknesses. Give Improvement Needed examples of work well done as well Unsatisfactory as when deficient. Give plans for improving performance. Mark boxes at left: "+" for strong, Over-all ratings of "outstanding", ",/" for standard, "-" for weak, "unsatisfactory" and "improvement "N" for not rated needed" must be substantiated hereon by written comments and examples. Quality of Work 0000 COMMENTS ❑ Accuracy ❑ Neatness of work product ❑ Thoroughness Oral expression Written expression Quantity of Work -------------------- ❑ ❑ ❑ ❑ ❑ Production volume of acceptable quality ❑ Completion of work on schedule Work Habits 4 Observance of work hours U Observance of rules and regulations ❑ Observance of safety rules ❑) Compliance with work instructions [—] Orderliness in work ❑ Application to duties i"t Attendance Work Interest [] ❑ ❑ 0 ----------------------- ❑ Attitude toward work ❑ Enthusiasm Increase in knowledge of ,job Relationships with People _____ ❑ ❑ ❑ ❑ (consider tact, courtesy, self control) patience, loyalty, discretion and the like) ❑ Colleagues, subordinates, superiors ❑ Meeting and handling the public Resourcefulness and Initiative ❑ ❑ ❑ ❑ ❑ Performance in new situations ❑ Performance in emergencies %W"A ❑ Performance with minimum instructions Supplemental Factors _________ 000 ❑ a Continued on reverse side Supervisory Ability ❑ ❑ ❑ ❑ , (For Supervisors Only) ❑ Planning and assigning ❑ Training and instructing ❑ Achieving disciplinary control ❑ Developing personnel ❑ Evaluating personnel ❑ Providing leadership ❑ Making decisions (:) Being fair and impartial ❑ Getting results (:)Promoting high morale am Important - Continue comments on attached sheet it additional space is required. Over-all Rating - Outstanding ❑ Improvement needed [] Competent ❑ Unsatisfactory ❑ Signature of Reporting Supervisors Copy of Report given to employee-Date ----------- Copy of Report mailed to employee-Date ---------- This Report is based on my observation Address _________________________________________ and/or knowledge. It represents my _________________________________________________ objective evaluation of the employee's Report discussed with employee-Date-------------- work performance. B __________________________ • ----------------------------------------------- Rater Date_______________ This Report has been discussed with me. I do ! not necessarily agree with it. Rater or reviewer Date_______________ Date Dept. Head (or Date____ ______ Employee's authorized representative) Signature________________ 6- September 6, 1961 Ha_JSING CODE: Alderman Gibson reported that the Charter & Ordinance Committee recommended amending Section 16 of the Housing Code to read as follows: 16.1 There shall be established a HOUSING BOARD OF AEVIEGT to consist of five persons, appointed by the Mayor, each to serve + - - - etc. He advised the words "appointed by the Mayor" were unintentionally omitted from the original and that the balance of this section win remain the same. By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the Housing Code as presented be amended by adding the words "appointed by the Mayor" where indicated; and that the Clerk be authorized and directed to advertise a public hearing on the Code as thus amended to be held by the Common Council at its next regular meeting to be held at 7:30 P.M. on October 4, 1961. Carried. CAPITAL BUDGET= Alderman Stallman requested further time to study a proposal to appoint a Committee on Capital Budgeting, He stated the Finance Committee will discuss it with the Board of Public Works and the Planning Board before making a final recommendation thereon. The matter was therefor left with the Finance Committee for study and report. .:y On motion the meeting was adjourned. wan �-J Geo. A. Blean City Clerk f I COMMON COUNCIL PROCEEDINGS CITY OF ITHl C f , N.Y. Regular Meeting 7:30 p.m. October 4, 1961 PRESENT: K-!yor - Smith lldermen - Murphy, Mazza, Slights, Baldini, VanMarter, Harrison, Gibson, Hagin, Baldwin, Stallman, Miller, Alo, Schmidt, Hart l.ttorney - Johnson Controller - Weinstein Deputy Chamberlain - Wright Chairman of Planning Board - lnderson Planning Director - Niederkorn Building Commissioner - Golder Clerk - Blean MINUTES: Minutes of the preceding meeting were duly approved. MBLIC HB!&U-G�- HOUSING CODE: Mayor Smith opened a public hearing duly advertised for this time on a proposed Housing Code. He called attention to the fact that a public hearing had been held on the Code on June 28th. by the Charter & Ordinance Committee which resulted in several changes being made to it, lnother hearing was then held by the Council on September 6th, on the revised Code which resulted in the first sentence of section 16.1 thereof being amended to read "--There shall be established a HOUSING BOtED OF REVIEW to consist of five persons, appointed by the Mayor, each to serve -- etc --.v" The hearing at this time is therefore on the Code as last amended on September 6th. No one appeared to be heard and the Mayor closed the hearing. Alderman Gibson recommended adoption of the Code to become effective on October 31, 1961. By Alderman Gibson: seconded by Plderman Harrison I E3ERELS, a public hearing, having been duly advertised, has been held on this 4th, day of October 1961 on a proposed Housing Code for the City of Ithaca, NOW THEREFORE BE IT RESOLVED, that the Housing Code for the City of Ithaca, N.Y. which has been prepared and recommended for adoption by the Planning Board, received, amended and laid on the table by this Common Council on September 6th., be and it hereby is approved, and BE IT FURTHER RESOLVED, that said Housing Code shall, after publication, become effective at noon on October 31, 1961. AYES: 14 _. NAYS: 0 Carried and approved by the Mayor. llderman Gibson recommended that the Planning Board make an annual review of the Housing Code. By Alderman Gibson: seconded by Alderman Baldwin RESOLVED, that the Planning Board be requested to make an annual review of the Housing Code and include it in its annual report to the Council. Carried. By llderman Gibson: seconded by Alderman Harrison RESOLVED, that the Enforcing Officer be requested to present a schedule of en- forcement to the Council within three months from the effective date of the Code. Carried, ZUZLJNE LMO_NI:� The Clerk read a letter from the City Gssessor requesting the reinstatement of Yrs. Suzanne Bordoni as an fccount Clerk in his office at an annual salary of $2961.00, effective as of September 20, 1961. By Alderman Baldwni: seconded by Alderman Slights RESOLVED, that the reinstatement of Mrs. Suzanne Bordoni as an Account Clerk in the City l.ssessorts Office it an annual salary of $2,961.00 be and hereby is approved as of September 20, 1961, Carried. elf 0RIE NICK: The Clerk read a letter from the City Judge requesting the approval of the full time employment of Mrs. Yer jarie Mick as a Senior Typist as of October 11, 1961. He advised that she has been working in the City Court on a part time basis and that she will continue in that capacity and devote one half of her time to the Traffic Violations Bureau, By Alderman Stallman: seconded by l:lderman Hagin RESOLVED, that the request of the Judge be approved and that Mrs. Mick1s employment on a Hill-time basis as of October 1, 1961 be approved. Carried. ELIZABUH ILLENSICK: The Clerk read a letter from the Police Department requesting the approval of the provisional appointment of Mrs. Elizabeth Illensick as a part- time Typist in the Police Department, effective September 18, 1961, at a salary of $1.32 per hour. 2 _ October 4, 1961 By Alderman Harrison: seconded by 11derman Gibson RESOLVED, that the provisional appointment of Mrs. Elizabeth I1lensick as a Typist in the Police Department, effective September 18, 1961, at a salary of $1.32 per hour be approved. Carried. B.Td. TLBER - RESIGNH:TION: The Clerk read a letter from B.W. Taber tendering his resignation as a member of the Planning Board and the Regional Planning Board. The letter was dated September 22, 1961 and his resignation was to be- come effective as of that date. Mayor Smith advised that Yr, Taber was moving his residence to Syracuse. 11derman Harrison and Naylor Smith both expressed their feeling that the City and the Planning Board will suffer a great loss by reason of Mr. Taber's resignation. By Alderman Harrison: seconded by Alderman Gibson RESOLVED, that the resignation be aec pted with regrets. Carried. announced W_A. ANDERSON: M,a�T'or Smith/that he had appointed W.A. lnderson to fill Mr. Taber's unexpired term n'ror o��'-P�Coun"cl''f rppr�l th:-r,�of By `Idermcn Buldini: seconded by Aldorm^n H rrison RESOLVED, that the Mk-yor's appointment of '•1.t. Anderson <s member of the Greater N` Ithaca Regional Planning Board for the term ending 12131163 be approved & confirmed. ^� ADVISORY COMETTBE: The Clerk read a letter from Richard L. Apple, Youth Carried. Coordinator, requesting the Mayor to appoint a Council member to serve on an Advisory Committee to advise him on matters pertaining to merging the Youth Bureau with the Social Service League. Mayor Smith appointed Llderman Harrison to this committee and his appointment was approved by Council. T.C. LAWWA: Alderman Baldwin presented and introduced Mr. T.C. Lamble, Registrar at the University of New England, New South �Mles, ^ustralia, who was present to observe the proceedings. Mayor Smith welcomed him to the meeting. N.Y.S. ELECTRIC & Gf,S STOW-GE BUILDING: The Clerk reported that N.Y.S. Electric & Gas Corp. has consented to the city's use of the southeasterly portion of the "Storage Building" on the west side of Cascadilla Creek and at the north end of First Street for storage of buses and other city equipment. In giving its consent, it was requested that the City reimburse the Company for any increase in Fire and Extended coverage insurance or any other forms of insurance incurred by reason of the city's use thereof. He advised the Board of Public Works had approved the agreement subject to approval of the Council regarding the insurance cost. By flderman Stallman: seconded by Alderman Baldini RESOLVED, that the Board's action approving the agreement be approved and that it is the sense of this Council that any additional cost for insurance be assumed by the City. Carried. Cl'1UGL INLET WILL: The Clerk reported that the Board of Public Works had taken bids on installing steel sheet piling along the west bank of Cayuga Inlet, from State to Seneca Street, and that it had accepted the low bid submitted on the work by H.D. Besemer in the total amount of $31,958.40 and requested the Council to proceed with the financing of the project. Alderman Stallman reported that the total cost of the project is estimated to be as follows: Contract (Besemer) $31,958.40 Resurfacing parking area 400.00 Railings 800.00 Contingencies 1?841.60 Removal of concrete wall (if it falls in Inlet) 5;000.00 $40,000.00 He then presented and read a proposed Bond Resolution which was acted upon as follows: 3 ., October 4, 1961 BOND RESOLUTION D.fTED OCTOBER 4, 1961 A RESOLUTION AUTHORIZING THE DEMOLITION IND REMOW.L OF THE RETIINING w,,LL ON THE iAEST SIDE OF CIIUG" INLET BET14EEN STITE PND SENEC!. STREETS, ITHPCf , NEW YORK THE RECONSTRUCTION OF Sf_M TO PREVENT THE EIdCROI.CH- MENT OF OR DPMPGE FROM FLOOD 6R STORM WITERS PT A MAXIIUM ESTIMATED COST OF $40,000.00 AND AUTHORIZING THE ISSUANCE OF $40,000.00 SERIPL BONDS OF SPID CITY OF ITHICP, TO PPY THE COST THEREOF. By Alderman Stallman: seconded by f lderman Miller "'"'' BE IT RESOLVED, by the Common Council of the City of Ithaca, Tompkins County,, -,.x- New York, as follows: Section 1. The demolition and removal of the retaining wall on the west side of Cayuga Inlet between State and Seneca Streets and the reconstruction of same is hereby authorized at a maximum estimated cost of $40,000.00. Section 20 Plan for the financing of the maximum estimated cost of such specific object or purpose is by the issuance of $40,000.00 serial bonds of said City hereby authorized to be issued pursuant to the Local Finance Law. Section 3. It is hereby determined, pursuant to Subdivision 22 of Section 11.00 of the Local Finance Law that the period of probable usefulness of such specific object or purpose is thirty years, and that the proposed maturity of the bonds herein authorized will be ten years. Sect ion 4. General obligation serial bonds of said City of Ithaca in the principal amount of $40,000.00 shall be issued for the object or purpose afore- said pursuant to the provisions of the Local Finance Law of the State of New York, and such bonds shall be of such term, form and contents as this Common Council shall prescribe. Section 5. There will be provided prior to the issuance of such bonds or VOW bond anticipation notes a sum sufficient to pay at least 5% of the entire estimates cost of such object or purpose in accordance with Section 107 of the Local Finance Law. Section 6. The full faith and credit of said City of Ithaca, New York, are hereby irrevocably revocably pledged to the payment of the principal of and interest on such obligations as the same respectively become due and payable. Section 70 Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including re- newals of such notes is hereby delegated to the City Clerk and the City Controller, the chief fiscal officer. Such notes shall be of such terms, form and contents and shall be sold in such manner as may be prescribed by said City Controller, consistent with the provisions of the Local Finance Law. Section 8. This resolution shall take effect immediately. The question of adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: James D. PUrphy Voting Yes Ralph T. Mazza Voting Yes Ernest W. Slights Voting Yes " Ralph Baldini Voting Yes C. Murray VanMarter Voting Yes Nays. Ruth Harrison Voting Yes Fred J. Hagin Voting Yes Donald Gibson Voting Yes Frank Baldwin Voting Yes Arthur C. Stallman Voting Yes J. Gormly Miller Voting Yes Frank S. Llo Voting ye Van B . Hart Voting Yes 'Ah. F. Schmidt Voting Yes APPROVED BY THE W YOR j �%���'✓ f Ralph C. Smith October 4, 1961 - 4 — October 4, 1961 Alderman Stallman then presented and read another resolution whic2z was acted upon as follows: BOND 1VTICIPATION NOTE RESOLUTION DfTED O CTCBER 4, 1961 A RESOLUTION AUTHORIZING THE DEMOLITION PND REYOVPL OF THE RET t INING WALL ON THE TwEST SIDE OF CI YUGI INLET BETI- EN STATE fND SENECf, STREETS, ITHt,CA., NEW YORK, fND THE RECONSTRUCTION (F SAID TO PREVMT THE ENCROACHMENT OF OR DfKr_GE FROM FLOOD OR STORM Wf.TERS. By Alderman Stallman: seconded by Alderman Baldwin WHEREAS, on October 4, 1961, the Common Council of the City of Ithaca, New York, adopted a bond resolution authorizing the issuance of $40,000.00 serial bonds of said City to pay the cost of the demolition and removal of the retaining wall on the west side of Cayuga Inlet between State and Seneca Streets, Ithaca, New York and the reconstruction of same, and ?�IEREAS, there are no bond anticipation notes outstanding which have been Previously issued in anticipation of the sale of the aforesaid bonds; and it is now desired to provide temporary financing thereof by the issuance of bond anticipation notes, M.? NOW THEREFORE, be it RESOLVED, by the Common Council of the City of Ithaca, Tompkins County, New York, as follows: Section 1. Bond Inticipation notes in the total amount of $40,000.00 shall be issued by the City of Ithaca for the purpose aforesaid in anticipation of the' sale of the serial bonds authorized by the resolution adopted on October 4, 19619 entitled: "A RESOTJJTION AUTHORIZING THE DEMOLITION IND REMOV L OF THE RET_11NING wILL ON THE WEST SIDE OF CfYUGA INLET BETWEEN STATE AND SENECf STREETS, ITHACI., NEW YORK, THE RECONSTRUCTION OF StJE TO PREVENT THE ENCROACHMENT OF OR Dl bUGE FROM FLOOD OR STORM Wf.TERS"AT A MAXIMM ESTIMf;TED COST Cr $40,000.00 fND fUTHORIZING THE ISSUANCE OF $40,000.00 SERIAL BONDS CF SLID CITY CF ITHI.CA TO PAY THE COST THEREOF. I. Section 2_ Such notes shal.1 be dated October 10, 1961, or such later date as the officers by their execution thereof will determine, and will mature on the 9th. day of October, 1962, will bear interest at a rate of not exceeding 3 per cent per annum payable at maturity, will be payable as to both principal and interest in lawful money of the United States of America at the First National Bank of Ithaca, or the Tompkins County Trust Company, in Ithaca, New York, will be signed in the name of the City of Ithaca by the City Clerk and City Controller and will be sealed with the seal of said City. Section 3.- The said bond anticipation notes shall be renewable and of substantially the following terms, form and contents, to fait: UNITED ST .TES Off' ;NERICA STATE Off' NEIAT YORK CITY OF ITHACt, BOND ANTICIPATION NOTE OF 1961 No. $ The City of Ithaca in the County of Tompkins, State of New York, hereby acknowledges itself indebted and for value received promises to pay to of Ithaca, New York, the sum of $ on the 9th. day of October, 1962, together with the interest thereon from the date hereof at the rate of 3 per cent per annum, payable at maturity. Both principal of and interest on this note will be paid in'lawful money of the United States of Paerica at , Ithaca, New York. This note may be called for redemption on any date prior to maturity after giving at least 30 days notice of the date'of redemption to by mailing written notice to the said bank, and interest shall cease to be paid herein after such date of redemption. 5 — October 4, 1961 This note is one of an authorized issue, the aggregate principal amount of which is $409000.00. It is issued pursuant to the provisions of a resolution entitled: "A RESOLUTION AUTHORIZING THE DEWLITION IND REYOVI•L OF THE RETAINING W-111 ON THE WEST SIDE OF CtYUGA INLET BFT1,8EN STITE AND SENECA STREETS, ITHACA, NEW YORK, IND THE RECONSTRUCTION OF SI,ME TO PREVENT THE ENCROACHMENT OF OR DRILL°,GE FROM FLOOD OR STORM WATERS,' which resolution was duly adopted by the Common Council of the City of Ithaca on the 4th, day of October, 1961. The faith and credit of the City of Ithaca are hereby irrevocably pledged for the punctual Payment of the principal of and interest on this note according to its terms, It is hereby certified and recited that all conditions, acts and things required by the Constitution and statutes of the State of New York to exist, ' to have happened and to have been performed precedent to and in the issuance of this note, exist, have happened and have been performed, and that this note, together with all other indebtedness of such City is within every debt and other limit prescribed by the Constitution and laws of the State of New York. IN 1,41TNESS NHEREOF, the City of Ithaca has caused this note to be signed by its City Controller and City Clerk, and its corporate seal to be hereunto affixed, and this note to be dated as of the day of , 1961. CITY OF ITHACI.. By: Controller ASST: City Clerk Section 4. The faith and credit of the City of Ithaca are hereby pledged for the payment of the principal of and interest on such bond anticipation notes, and such notes shall be paid from the proceeds derived from the sale of said bonds or may be redeemed as provided by the Local Finance Law of the State of New York. Section 50 The City Controller of said City of Ithaca is hereby authorized to sell such bond anticipation notes and renewals thereof at private sale for not less than par and accrued interest at a rate not exceeding the rate above specified, and the City Controller is authorized to deliver such notes to the purchaser or purchasers upon payment of the purchase price and accrued interest as above specified. The receipt of the City Controller shall be a full acquittance to the purchaser or purchasers, who shall not be obliged to see to the application of the purchase money. Sect_ ion b. This resolution shall take effect immediately. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: James D. Furphy voting Yes Ralph T. Mazza Voting Yes Ernest W. Slights voting Yes Ralph Baldini voting Yes C. %Tray VanMarter Voting Yes Mrs. Ruth Harrison Voting Yes Fred J. Hagin voting Yes Donald Gibson voting Yes Frank Baldwin Voting Yes Ixthur C. Stall.man Voting Yes J. Gormly Miller Voting Yes Frank S. rlo Voting Yes William F. Schmidt voting Yes Van B. Hart Abstained due to conflict of interest J;PPROVED BY THE WYOR Ralph C. October 4, 1961 6 _ October 4, 1961 " CITY SCHOOL DISTRICT L^,ND: Mrs. Edward Lasher , 523 S. Albany Street, appeared before the Council and entered a plea on behalf of residents of the areas con- tingent to the land owned by the City School District bounded by Meadow, Wood Street and the Plaza Motel by requesting that the city purchase the land and use the entire area for playground purposes. She objected to a plan offered by the Planning Board whereby part of the area might be developed for single family residences. She asked if the land was originally owned by the City and given to the School District. Attorney Johnson stated that he had heard this rumor on several occasions, had investigated the matter and found that this was not the case. Uderman Stallman reported thet negotiations for its purchase by the City are being continued with the School District and that the best use for the land will have to be decided after the purchase. COMPENS;TION PUN ADVISORY CONM- TEE• The City Controller recommended that the Council appoint an jdvisory Committee on the Compensation Plan as required by the rules adopted at the last meeting, The following were nominated by Alderman Stallman: Advisory Committee Members: Alternates F.J, Laverty, Supt. of Pub. Works Yrs. Adeline L. Shaw, City Chamberin in Geo. A. Blean, City Clerk Herbert L. VanOstrand, Chief of r; Charles M. Weaver, Fire Chief Police There were no other nominations, By Alderman Stallman: seconded by Alderman Baldiii RESOLVED, that the Ldvisory Committee provided for in paragraph 14 of the Compensation Plan Rules for the City of Ithaca, adopted September 6, 19619 shall be comprised of the department heads listed in the foregoing schedule; and that their respective terms shall be for the balance of 1961 and the year ending December 31, 1962. Carried. COMPENSATION PLAN ANEND�: The City Controller recommended amending Section 8 of the Compensation Plan Rules and action was taken thereon as follows: By Alderman Stallman: seconded by Alderman'Gibson RESOLVED, that the Compensation Plan Rules, adopted September 6, 1961, be amended so that paragraph 8 thereof shall read as follows: 8. Pf,RT TIME F1M2LO=Nr When employment is on a part-time basis, the hourly rate to be paid shall be obtained by dividing the minimum annual salary established for full time employment in the same grade by a figure of 2080 hours. Employees working 20 hours or more per week are eligible for annual performance increments, but employees working less than twenty hours are not eligible for such increments. Carried. f,PPROPRI� PTION - BUSES_ The Controller reported that the gross revenues received from operation of the bus system by the City for the month of September amounted to $3,919.31 and he recommended that it be appropriated to the bus operating account. By alderman Stallman: seconded by Alderman Hart RESOLVED, that the sum of $3,919.31 be appropriated from Unestimated Revenues to Current f.ppropriations, budget item #255-buses. DYES: 14 NLYS: 0 Carried and approved. ADDITIONPL APPROPRIATIONS: The Controller recommended additional appropriations which were approved as follows: By Llderman Stallman: seconded bx Alderman Hagin RESOLVED, that the total sum of $2,240.00 be appropriated from the Contingent Fund to Current Appropriations in accordance with the following schedule: Budget Account #118, City Court 1,200.00 Budget Account X181, Highways 540.00 Budget Account #161, Street Cleaning •500.00 Total............ . $29240.00 AYES: 14 NAYS: 0 Carried and approved. i By -11derman Stallman: seconded by f:lderman Baldwin RESOLVED, that the sum of $1,000.00 be appropriated from the 'later Department Contingent Fund to budget account -312, Shop Maintenance. AYES: 14 NAYS: 0 Carried and approved. 7 - October 4, 1961 E. YORK STREET PARKING: Alderman VanMarter reported that a careful examination of parking conditions on E. York Street by Alderman Hagin reveals that no- parking restrictions requested in a petition received at the last meeting will not be necessary. He reported that with the cooperation of the Police Department conditions there had been improved to the satisfaction of residents in the area. E, STITE STREET PARKING: Mr. VanMarter reported that action as requested by the Board of Education on parking and traffic condition on E. State Street, from Mitchell Street to the City Line,, is being held in abevance until it is determined what effect the new paving in this area will have on present con- ditions. ft, CPSCPtDILLA PtRK PA_ RKING• Mr. VanMarter reported that no through traffic on Cascadilla Park and no parking on'that block of Cascadilla Park, from University to the first curve in the roadway, is being tried on an experimental basis. He stated also that no through traffic will be permitted on Pine Road, south and east to Cascadilla Park, for a similar trial period, HANCCOCK STREET PARKING: Mro- VanMarter reported there will be no parking on the north side of Hancock Street, from Third to Meadow Street, on a trial basis. MITCHELL STREET PARKING. Mr. VanMarter reported that there will be no parking on the South side of Mitchell Streets from Ithaca Road to the City Line, on a trial basis. CASCAD1.U1: STREET PARKING. Mr. VanMbrter reported that there will be no parking on the north side of Cascadilla Street, from Lake Avenue to First Street, on trial basis. ITHPCI HIGH SCHOOL BAND: Alderman Harrison reviewed a scheduled trip of the Ithaca High School Band by chartered bus to the midwest on November 21-27 this year including its participation in a concert at Dayton, Ohio, a performance in Ohio State's large Bukeye Stadium, and culminating in performing between the halves at the Cleveland Browns-New.York Giants National Football game in Cleveland(national T.V. on Browns network (NBC) and Giants CBS hookup). She noted the band members have raised about $6000.00 of the needed $8000.00 to' finance the trip and that they have a great pride in themselves, the school, and the community and are directing all their efforts towards the quality of performance that will justly represent our fine community. By Alderman Harrison: seconded by Alderman Gibson RESOLVED, that the Common Council go on record as encouraging and recognizing such a proposed trip as a fine opportunity for our youth and a help in bringing Ithaca and its youth to the attention of other cities, states and the television viewing public. Unanimously Carried. After adoption of the foregoing resolution Alderman Baldwin expressed his feeling that this was an exploitation of the students. He noted that the trip had grown from what started out to be a $2000.00 appearance at the Cleveland Browns game to an $8000.00 tour which he felt was rather demanding. He said some of the school teachers do not entirely approve of the trip and that it is a little discouraging to those teachers whose primary duty is to prepare school children for college entrance. CLIFF STREET PROPERTY: Alderman Stallman reported that the property at 410 Cliff Street, which the Vets Pdministration had offered to the City, had been sold. SALE OF LD,ND - SLPTERVILLE R0,"D: faderman Stallman reported that a proposal for the purchase of city-owned land at 1525 Slaterville Road had been received & is under consideration at the present time. APPROPRIPTION - CPYUGA INLET WPLI,• Alderman Stallman recommended an appropriation of current funds for the Cayuga Inlet ?"Nall project. He advised that an appro- priation of at least 5% from current funds is required by law. By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the sum of $2000.00 be and hereby is appropriated from the Contingent Fund to a Capital*Account for reconstruction of the Cayuga Inlet Wall, State to Seneca Street, as required by section 107 of the Local Finance Law of the State of New York. AIES:14 NAYS: 0 Carried and approved. - 8 - October 4, 1961 BUS REFORT: Alderman Stallman reported that he had received many favorable comments on the City's operation of the bus, its flexibility, and the good it is doing for the public. He called attention to the "Big Red Special" operated for the Cornell-Colgate football game, which carried 207 riders. He announced plans to continue it for all Cornell home games and to operate a special bus on October 14 to serve the Harry Belafonte Concert at Bailey Hall. The committee is considering making special runs to serve basketball games at Cornell, Ithaca College football games and also Ithaca High School games. Bus usage under former and present management are listed as follows: Former City Management Management lst. week's patronage 1882 3228 2nd. week's patronage 1895 3090 3rd. week's patronage 2291 3405 4th. week's patronage 2435 3283 5th. week's patronage 3484 4206 6th. week's patronage 6377 6517 7th. week's patronage 5153 6883 He reported on a contest being arranged among school children on a 'Bus Slogan" with prizes for the winners being donated by merchants. He noted that a survey showed there are few riders after 6 P.M. with the exception of Fridays and Saturdays, and that student use thereof has not been up to expectation He announced that after Monday there will be no bus service after 6:00 P.M. Mondays through Thursdays, He reviewed the very poor state of repairs the buses that the City is renting are in and he discussed the possibility of buying new buses if the City is to continue its operation on a permanent basis. llderman Stallman stated the Committee is not prepared to make a recommendation on what to do after January 1st,. and asked advice thereon from the Council, Alderman Hart spoke in favor of continuing the bus system after January lst. while Alderman VanMarter and Alo spoke against it„ Mr. 1'lo said he was against any further bus operations and that he didn't feel the people of South Hill should be asked to pay for a service when they dont't get any use from it, Alderman Y-Urphy gave a similar view as it effects residents of West Hill. By Alderman Gibson: seconded by Alderman Baldwin RESOLVED, that the Bus Executive Committee be requested to prepare a statement on the bus operation, including a financial report thereon, and circulate it among members of the Council prior to Yovember 1st. , the date of the next regular meeting. Carried. P,UDIT: By Alderman Stallman: seconded by Uderman Miller RESOLVED, that the bills approved and audited by the Finance Committee in the amount of $9,654.57 in General Fund and $3,952.55 in the Urban Renewal Fund as shown on audit abstract -f-10-1961 be approved for payment. Carried. LIBRP;RY AGREEFTE'NT: Alderman Baldini reported that a proposed agreement between the City and Rogers, Taliaferro, Kostritsky & Iamb had been prepared and signed by the Mayor as authorized on July 7th. by the Council. The agreement provided that the foregoing consulting firm will prepare an evaluation of the program of spaces to be accommodated in a Public Library building to be constructed by � r the City The fee was established at $500.00 and in addition the City agreed to reimburse the consultant for cost of transportation or living incurred by him or his assistants while traveling in discharge of his duties connected with the work, specifically for the survey of other library facilities. On motion the meeting was adjourned. f ! Geo. A. BleAn City Clerk COMIOD' COUNCIL PROCEEDINGS CITY OF ITHACA , N.Y. Aefular t,eeting 7:30 p.m. November 1, 1961. PRESEAT: P'41yor _ Smith ldermen - Murphy, L',7azza, Slights, Baldwni, VanNiarter, Harrison, uibson, ?-ia7in Baldwin, Stallman, Miller, Alo, Schmidt, Hart. 4ttorney - Johnson .hief of Police - VanOstrand l: g, Commr.. - Golder ,hamberla.in - Mrs. Shaw Jontroller - Weinstein Clerk - Blean Deputy Clerk - Grey MINUTES= Minutes of the last regular meeting were duly approved. Alderman Baldwin presented and introduced Mr. Alun Jones from the University of Hull in Yorkshire, England who was present to observe the proceedings. lie was welcomed by Mayor Smith. ZONING MAP AMENDMENT: The Clerk read a letter from Edward Ramsey requesting that the Hugh E. Ramsey property located northeast of the L.V.R.R. overpass on the Elmira Road with a frontage on said road of 893 feet be changed from residential to commercial and that the zoning map be amended to provide for such change., By Alderman Gibson: seconded by Alderman Baldwin RESOLVED, that the request be referred to the Planning Board and its zoning committee for study and recommendation thereon at its earliest convenience. Carried. Attorney Johnson pointed out that a public hearing on the request is required by the Zoning Ordinance and that it may be held either by the Charter & Ordinance Committee of the Common Council or by the Planning Board. He advised that in this instance the requested change must be submitted also to the Regional Planning Board because it is within 500 feet of the Town line. By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the request be referred to the Planning Board for consideration as follows: 1. Submission to the Regional Board as required 2. To hold a public hearing thereon as required by the Zoning Ordinance and that said hearing be held at the Planning Board's Office at 4:30 P.11. on November 20th. 3. To report with its recommendations thereon regarding the*,wequested change from R-3 to B-4 back to this Council. Carried. Alderman Alo recommended that the Planning Board consider the rezoning of adjacent areas along S. Meadow Street at this time in conjunction with the proposed change as requested by Yx. Rumsey. P.B.A. REQUEST: The Clerk presented and read a letter from the P.B�A. reouestin r a salary increase for 1962 for patrolmen and increased fringe benefits as follows° 1. An increase in grade from 1119 to #21 for patrolmen. 2. Four weeks paid vacation. 3. $100.00 per man per year as a clothing allowance. The letter indicated that copies thereof had been mailed to each Alderman. By Alderman BaldTain: seconded by Alderman Stallman RESOLVED, that the request be referred to the Finance Committee for its study and recommendation. Carried. HOUSING BOARD OF REVIEW Mayor Smith announced his appointment of Milton R, Shaw, Haines Cole, Albert Ward, Jr. , Hugh Slocum and William Elwood as a "HCUSING BOARD OF REVIEW% required by the new Housing Code. He explained one member would serve until December 31, 1961, one until December 31, 1962 and the remaining three until December 31, 1963, and that he would call the group together as soon as possible to choose a Chairman and decide on the respective terms of office for its members, + By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the Mayor's appointments to the Housing Board of Review be and each hereby are approved and confirmed. Carried. / Ar. - 2 - November 1, 1961 PED ROGALSKY _ APFOINTMENT TO PLANNING BOARD: Mayor Smith announced his appoint- ment ment of Fred Rogalsky as a member of the Planning Board for the term ending �)ecember 31, 1963 to fill the unexpired term of B.W. Taber, resigned. 3y Alderman Stallman: seconded by Alderman Hagin SOLVED, that the Mayor's appointment of Fred Rogalsky to the Planning Board for tree specified term be approved and confirmed. Carried. JOTALD W, SICKLESTEEL .. APPOINTMENT TO CIVIL SERVICE COMMISSION• Mayor Smith informed the Council that Richard Pollock had moved outside the city and therefore became ineligible to serve on the Civil Service Commission. He announced his appointment of Donald W. Sicklesteel to fill the unexpired term which will end June 1, 1966. By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the Mayor's appointment of Donald W, Sicklesteel to the Civil Service Commission for the specified term be approved and confirmed. Carried. VAN B. HART .. APPOINTMENT TO COMMITTEE ON ri NICIPAL COCPT?RATION• Mayor Smith announced his appointment of Alderman Van B. Hart as the city's representative on the Committee on Municipal Cooperation for a term ending December 31, 1962 and appointment of himself to serve as an alternate on such committee for a w similar term. By Alderman Stallman: seconded by Alderman Miller RESOLVED, that the Mayor's appointments of Van B. Hart and himself as member and t alternate respectively to the Committee on Municipal Cooperation for the specified terms be approved and confirmed. Carried. ROBERT G. GREY - DEPUTY CITY CLERK: The Clerk reported that the services of Emil Novak, appointed as Deputy City Clerk effective as of June 30, 1961, had been terminated on October 15, 1961 and he requested filling the position. He recommended the appointment of Robert G. Grey to the position to be effective as of October 23, 1961. By Alderman Stallman: seconded by Alderman Baldiii RESOLVED, that Robert G. Grey be appointed to the position of Deputy City Clerk. at an annual salary of $4,740900, the minim m of grade 22 as provided in the 1961 Compensation Plan; and that the appointment be effective as of October 23, 1961. Carried, TRANSFER OF BUS RNES: Controller Weinstein reported that bus revenues for the preceding month amounted to $5,225.840 By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the bus revenues collected for the month of October in the amount of $5,225.84 be and hereby are appropriated from Unestimated Revenues to Current Appropriations, budget account #255 - buses. AYES: 14 NAYS: 0 Carried and approved, BUILDING CODE REVISION: Building Commissioner Golder presented and distributed copies of a revised Building Code to members of the Council. He advised that it has been prepared and submitted by the Building Code Committee whose members included Mr. A.A. ward, Jr., Chairman, Thomas G. Miller, GTilliam S. Downing, Jr. and himself as Building Commissioner. He commended the first three members of the Committee who had contributed their time without fee or pay. By Alderman Gibson: seconded by Alderman Stallman RESOLVED, that the Council receive the proposed revision of the Building Code submitted at this time and that it be referred to the Charter & Ordinance Committee for its study and report thereon. Carried. By Alderman Gibson: seconded by Alderman Stallman RESOLVED, that a vote of thanks be extended by this Council to members of the aforementioned Building Code Committee for its work in preparing the revised Building Code and that the Mayor be requested to extend the thanks of the Council to each member thereof by letter. Carried. 3 - November 1, 19+61 CITY SCHOOL DISTRICT LANs• Alderman Stallman re District had agreed to retain ownership o its Parted that the City School Wood Street and the Plaza P property bounded by Meadow, and maintain it so that it may ben used easia playground for ohilldren of the cut neighborhood. OVERTIME PAY -, MRS. CHASE. Alderman Stallman explained that Ass. Chase, a stenographer in the Police Department, had been required to work overtime in preparing legal documents for the City Prosecutor, and he recommended she be paid overtime for such work. By Alderman Stallman: seconded by Alderman Baldwin ar RESOLVED, that the Chief of Police be and hereby is authorized to provide over- time pay for Mrs. Gail Chase, Police Department Stenographer, for the purpose of typing of legal memorandum during the week of October 23, 1961. Carried. TRANSFER OF APPROPRIATIONS• Alderman Stallman presented and reviewed the need for transfer of appropriations within the current budgets as follows: GENERAL FUND FROM TO ACCT. N0. TITLE ACCT. AMOUNT NO. TITLE 121 Planning Board 2 AMOUNT ;000. 30 Police 00 1 130.00 128 Retirement 1;939.00 161 Street Cleaning 1,400. 250 Municipal Parking Area 11084.00 162 Refuse & Garbage 3,528.00 275 Resurfacing Streets 4P000.00 168 Storm Sewers 299.00 276 Curbs & Gutters 5!000.00 169 Mosquito Control 6.00 280 Storage Yard 4,126.00 181 Highways 2 284 Airport Park 3;000.00 182 Snow & Ice 30322.00 286 Stewart Ave. Wall 2,083,00 288 Machine Paving 1 00,00 230 Parks 960.00 290 Gravel Basing-Subdiv. 7, 278 Waite Boathouse 292.00 296 E. Green St. Park Lot 863 00 285 Storm Sewer-1rTarren Fl 12.00 788.00 291 Elmira Rd. Beautif. 1,078.00 298 Storm Sewer-Elmira Rd. 2,200.00 293 Storm Sewer-Adams St 86.00 295 Retaining Wall - Terrace Place '202.00 TOTAL $33,39 .008 TOTAL $33 98 WATER & R FUSS FROM TO ACCT. ACCT. NO. TITLE AMUM NO. TITLE 302 Watershed ,AMOUNT' 303 Filter Plant 1,359.00 304 VanNattas 850.00 30'7 Debt Service 564.00 305 Water-General Maint. 1"000„00 6,614.00 306 Meter Section 1,000000 316 Maint. of Standpipes 1"848.00 308 Hector St-Sta. l 340 New Filters 1,827-00 300.00 370 Elmira Rd. Rump Sta. 312 Shop & Equipe 3,599*00 300.00 314 Insurance 215 00.00 317 Flushing 300.00 364 Sewage Treat. Plant 19988100 365 Buffalo St. Pip Sta. 22 ,00 366 Wood St. Pump Sta. 6 0.00 367 Cherry St. Rump Sta. •150.00 TOTAL $12,512.00 TOTAL $12,51270 By Alderman Stallman: seconded by Alderman Miller RESOLVED, that the transfer of the sum of $ 33,39$.00 within the General Fund budget and $12:512.,00 within the Water & Sewer Fund budget be and hereby are authorized in accordance with the schedules listed herein. AYES: 14 NAYS: 0 Carried & Approved. ., 4 - November 1, 1961 AUDIT: By Alderman Stallman: seconded by Alderman Miller RESOLVED, that the bills approved and audited by the Finance Committee in the total amount of $9711.20 as shown on audit abstract U.1961 be approved for payment. Carried. BUDGETS: Alderman Stallman reported that the Controller had supplied all department heads with material for preps ing the budget estimates for 1962 which included a letter of explanation, a manual of instructions and budget estimate sheets designed to break the budget down on a unit basis. He commended Mr, Weinstein for his efforts in preparing this information which he predicted will be of great value to the Finance Committee in its examination of budget (estimates. Mayer Smith announced that all of the budget materials referred to will be discussed with Department heads at a staff meeting to be held at 10:30 a.m. on Friday November 3rd, and invited members of the Finance Committee to attend if possible. BUSKREPORT: Alderman Stallman reviewed a written report of the Bus Executive Committee which he stated had been prepared and distributed to members of the Council as requested at the meeting of October 4th, 4` He commented on the experimental runs to South Hill and West Hill which have not been too successful at first. He praised the members of the Steering Committee and its sub-committee on Publicity for the great amount of help extended to the Executive Committee. He advised that it is impossible to offer any recommendations at this time as to the future of the operation after December 31st, until it is known what the policy of Federal Aid is going to be. He stated that a new Director of Urban Transit for the H.H.F.A. had just been appointed and it is not known at this time whether the policy will be to offer aid for operating expenses or just capital grants. He'announced that a bus slogan contest had been held among school children and that the slogan "Use he Bus - Its for Us" had been chosen as the best one sub- mitted. Alderman Alo and Yurphy each in turn thanked the Bus Executive Committee for ex- perimental bus service extended to South and West Hills respectively. By Alderman Gibson: seconded by Alderman Baldwin RESOLVED that the Council does hereby give its vote of confidence to the Bus Executive Committee - Mr. Laverty, Mr. Weinstein, and Chairman Stallman - and in the work it is doing; and that the Council encourage this committee to con- tinue to pursue its investigations into all phases of this type of public trans- portation for our community. Unanimously Carried. Alderman Stallman inquired if it would be the desire of the Council to ask for bids at this time on the purchase of new buses if the operation is to be con- tinued after December 31st. This was ruled improper procedure by the Attorney. LIBRARY: Alderman Baldwii reported that Mr. Taliaferro had been in Ithaca to consult with him on Library programming and the study authorized by the Council has been started. On motion the meeting was adjourned. GUS/r�P�cc�,J, Geo. A. Blean City Clerk COMMON COUNCIL PROCEEDINGS CITY OF ITHACA, N.Y. Special Meeting '7:30 p.m. November 15, 1961 PRESENT: Mayor - Smith Aldermen - Murphy, Mazza, Slights, Baldini, VanMarter, Harrison, Gibson, Hagini Stallman, Miller, Alo, Schmidt, Hart Aldermen-Elect - Paul Kilby, Robert Hines, Elmer Pearl, Keith McNeill, Dominic Rosica Attorney - Johnson Supt. of Public Works - Laverty Asst.. to Supt. - Rich Controller - Weinstein Clerk - Blean Deputy Clerk - Grey BUS SYSTEM: Mayor Smith announced that he had called this special meeting to hear a report of the Bus Executive Committee. He stated that he had invited Mayor-elect Ryan and all the aldermen-elect to be present and become informed on the subject. He then introduced and welcomed the aldermen-elect to the meeting. The Clerk read a letter from Mayor-elect John Ryan expressing his regrets at being unable to attend. Mr. Ryan stated he felt the City should get out of the bus business before the losses become too great. He recommended consideration of small jitney buses or taxi service as a substitute, which he predicted could be supplied by local cab operators. He requested that the Council delay action on continued bus operation after December 31, 1961 pending consideration of his recommendation. In view of Mr. Ryan's letter, Mayor Smith stated it was his personal opinion that the Council was completely justified and duty bound to make the bus operation experiment, that this was supported by the consultant firm retained by the city and that on July 5th. the Council unanimously approved making the experiment. He commended the Bus Executive Committee for its work and expressed his opinion that everything possible had been done in an effort to make it a success. Alderman Stallman, Chairman of the Bus Executive Committee! presented and reviewed in detail a written report of the Bus Executive Committee (see copy attached) and invited aldermen and aldermen-elect to ask questions on the subject. A lengthy discussion ensued. Action was taken thereon as follows: By Alderman Stallman: seconded by Alderman Baldini RESOLVED, that the Common Council does hereby authorize the continued operation of a mass transit system for the City of Ithaca for the fiscal year ending December •31, 1962, contingent upon receiving•federal aid therefor as reported by the Bus Executive Committee in Section II, page 3 of its report appended herewith, and contingent also upon the approval of a formal contract by the Housing & Home Finance Agency relative to the operation of a bus system by the City. AYES: 13 NAYS: 0 Carried. Discussion ensued as to whether or not the City should be in a position to move hastily on the purchase of new buses if necessary and action was taken thereon as follows: By Alderman Miller: seconded by Alderman Hart RESOLVED, that the Bus Executive Committee be authorized to advertise for bids on the purchase of four new buses and report back thereon to this Council for R, action. Carl ied. W.A. ANDERSON: Mayor Smith presented a resolution which was acted upon as follows: By Alderman Harrison: seconded by Alderman Mazza RESOLVED, that the Common Council of the City of Ithaca, in session on this fifteenth day of November 1961, hereby records its deep regret for the untimely death on November eleventh of a devoted and conscientious official of this city, Walfred A. Anderson, who was chairman of the Ithaca Planning Board and a member of the Greater Ithaca Regional Planning Board; AND BE IT FURTHER RESOLVED, that this resolution be recorded in the minutes of the session and a copy thereof be sent to his family. Carried. On motion the meeting was adjourned. a 4� AGeo. A. Blean n City Clerk ALTERNATIVES BASED ON APPROI,IMATE PRE SENT ROUTES & SCHEDULES 1) with the present equipment, the Committee feels we should go out of the bus business rather than to continue with such equipment. 2) Stay in bus business with new equipment of 4 units. a) Cost approximately $70,000 capital investment, to be liquidated over 5 years. Operating deficit of $10,000 to $15,000 per year. b) Leasing new equipment C cost of $24,200 per year deficit $20,000 to $25,000 per year. 3) Try to interest private enter rise to take over private bus operation with a subsidy. Cost to city of 12,000 per year. We lose flexibility of routes and schedules & fares to be increased. 4) Try to interest private management to operate bus operation for us on "cost plus" basis. ?Ale retain flexibility of schedules but relieve our sho s & personnel of problems arising from buses. Probable cost $15,000 to 20,000 per year, 5) Act as pilot experiment for federal government in determining the proper methods & procedures of bus operation for cities of comparable size; as per following: On November 9th. the City Controller met with Mr. John C. Kohl, Assistant Administrator, Housing & Home Finance Agency, Transportation Division. The discussion was in general terms and included a review of revisions to the Housing Act by Congress in 1961 pertaining to planning and demonstration grants for mass transportation studies. A general outline of the Ithaca bus situation including operating figures to date were given Nor. Kohl by the Controller. Yr. Kohl in turn reviewed the intent of Congress in passage of the Act, namely to prevent decline of mass transportation. It was pointed out to the Controller that the purpose of the Act is not to give operating subsidies but rather to study and experiment with mass transportation to provide information for use in other cities. Over 300 cities, towns and villages face declining or disappearing mass transit systems, similar to the situation now facing the City of Ithaca. Any information gathered from such experimentation as may be done is to be made available to these cities in the hope that they will find it of practical use in their oUm mass transit problem. The Government Agency is interested in instituting in Ithaca a pilot project which would involve-: 1) Operation for 12 months of a municipal bus line on a no-fare basis. 2) Setting up by a professional consulting firm of records and the evaluation thereof of effects of such transit system on: traffic,, parking, street and road repair, effect on business firms, retention within the City of firms contemplating moving for lack of parking, inducement to new in- . u. dustries to locate within Ithaca, effects on Police Department, Public Works Department, etc. .. 2 .. In other words, what would be the effect on the City and its inhabitants if we could greatly increase the number of riders on buses by having same on a no- fare basis. 1,1ould the dollar amount involved be offset by the dollar savings in the side effects of such an operation. The information to be gained from such a study would then be made available to all cities. It was indicated that the Government would consider such a proposal if pre- �Jented to them by the City. If favorably acted upon, the Government would give a grant of up to two thirds of the operating costs for 12 months and two thirds of the cost of new buses required. The City of Ithaca would participate to one third of the costs involved. The buses would become the property of the City. The City must also provide the personnel necessary to maintain the required records, be willing to have all information and findings be made available to other cities and accept professional bus management help to be furnished through the H.H.F.A. The Bus Executive Committee and the Mayor have reviewed this information and same will be presented to the Common Council for their consideration, It must be emphasized that no commitments were made in writing or orally by either Mr. Kohl for the government or by the Controller for the City of Ithaca. Lv 6 YEAR OPERATION UNDER FEDERAL PROGRAM 1962 Cost 31;000 1963 Cost 7,000 1964 Cost 7,000 1965 Cost 7,000 1966 Cost 8,000 —7-- 196,1 (No bus cost) Cost 2,000 These are gross costs from which should be deducted any outside con- tributions and the University has expressed an interest in contribut- ing on a continuing basis, v 6 YEAR PROGRAM T41THOUT FEDERAL GRANT 1962 Operating Cost 65;000 Bus Cost 13',600 TOTAL 78;600 FARES 64,000 1962 Deficit 14,600 ,963 14,600 1964 14a600 1965 14,600 1966 15,600 1967 2,000 i COmYARABLE 7IGURES I j 1) a new buses a $17,000 (including tires) 68,000: year liquidation per year '3 600 2) If we rent present buses & based on present operations, rental cost would be 133-000 °"aintenance cost would be 13;000 Total 26,000 3) If we lease new buses - rental would be 24,200 Maintenance cost 4;040 Total 28,000 'Equity at end of year - Owned new buses costing 68,000 = 64,000 Leased buses _ 0 II UNDER FEDERAL PROGRAM 1 3 cost of new buses 68,000 (5 year liquidation) 6,000 1 3 of estimated operating expense'60,000 20,000 1/3 management and evaluation G 15,000 .52'000 Total 31,000 III If we decide to stay in bus business after 1962, we will be faced with no federal money available, 1) Operating expense and management 65,000 . Bus cost 115 of 23,000 plus interest 6;000, Total deficit if no fare 71,000' Estimated fare C present rates 64;000 Loss if fare 7,000 If experiment gets more people to ride and more people in habit of riding, and if we return to fare basis, we could anticipate an increase in revenues of not less than 10 and perhaps nearer 20%. _v � e COMMON COUNCIL PROCEEDINGS CITY OF ITHACA, N.Y. Regular Meeting 7:30 p.m. December 6, 1961 PRESENT: Mayor - Smith Mayor-elect - Ryan Aldermen - Murphy, Mazza, Baldini, VanMarter, Harrison, Gibson, Hagin, Baldwin, Stallman, Schmidt, Hart. Aldermen-elect - Kilby, Hines Attorney - Johnson Chief of Police - VanOstrand Building Commissioner - Golder City Chamberlain - Mrs. Shaw Controller - Weinstein Clerk - Blean Deputy Clerk - Grey AN FS: Minutes of the last regular meeting and the special meeting held on November 15, 1961 were duly approved. PAID FIREMENS' ASSN, SALARY INC.EASE: The Clerk read a communication received from the Paid Firemen's Assn. requesting a raise in salary of two grades or the equivalent of 8% together with a twenty-one working day vacation. x By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the request be referred to the Finance Committee. Carried. SCHOOL GUARDS- - SPLARY INCREA-SE: The Clerk read a petition received from the School Guards requesting a raise in base pay from $840.00 to $1,000,00 per year. Mayor Smith referred the request to the Finance Committee. EMPLOYEES OF D.P.W. - VACATION: The Clerk reported that the Board of Public Works had received a request from its employees for a three-week paid vacation and after consideration thereof referred it to the Council with the recommendation that its employees be given the same consideration as all other city employees in this respect. Mayor Smith referred the recommendation to the Finance Committee. FINGER LAKES ASSN, AGREEMENT: The Clerk read a letter from the Finger Lakes Association requesting renewal of its contract with the city for publicity services for the year 1962 for the sum of $591.90, the same as paid in 1961. Mayor Smith referred the letter to the Finance Committee. CITY SCHOOL DISTRICT WORK PROGRAM FOR MINORS: ' The Clerk read a letter from W.L. Gragg, Supt. of the City School District, requesting the Cityts cooperation in an experimental program expected to run through June 1962 whereby potential early school leavers would be placed in work positions throughout the City for work experience. The State Education Department will reimburse the salary cost of each individual child through the local Board of Education. Each child will work not more than 20 hours per week, four hours per day, at his position. The only expense to the City will be workmen's compensation for each child involved. Controller Weinstein reported it was planned to employ one each in the Planning Board, Youth Bureau, Engineer's Office and Department of Public Works, and three in the Water & Sewer Division. He advised that they would have to be carried on the city's payroll and reimbursed by the School Districh which would require an appropriation of $445.00 for the balance of 1961 since reimbursement would not be received by the City until 1962. By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the plan be approved with the understanding that the persons so hired be assigned work in departments covered by Workmen's Compensation; and further that they be employed in accordance with provisions of the Child Labor Law, and BE IT FURTHER RESOLVED, that the sum of $445.00 be appropriated from the Contingent Fund to Current Appropriations, budget account #114, for this purpose. AYES: 10 NAYS: 1 - Baldini Carried. POLICE CHIEF'S RECOMMENDATIONS: The Clerk read a letter from the Chief of Police recommending an increase in the salary range for a li members of the Police De- partment, including officers and civilian employees, that legislation recently passed affecting paid members of the Fire Department should apply to members of the Police Department in respect to vacation and six paid holidays; and that each police officer be allowed $100.00 per year as a uniform allowance. The letter was referred to the Finance Committee. i � - 2 - December 6, 1961 OLIVER JONES- - RESIGNATION• The Clerk read a letter received from Oliver Jones tendering his resignation as Police Commissioner to become effective as of December 31, 1962. He explained it has been customary for the Commissioner to resign when there is a change in the Mayor's Office because he is the Mayor's representative. In accepting the resignation to be effective December 31, 1961 Neyor Smith lauded Nkr. Jones for the good job he had done as Commissioner, K S. HARRISON - RESIGNATION: The Clerk read a letter received from Alderman Muth E. Harrison, tendering her resignation as the Council's representative on the Planning Board to become effective immediately. Mayor Smith explained that due to the fact there will be a number of changes on the Planning Board after January l, '1962 he had suggested that Mrs. Harrison resign her term which ends December 31, 1961 in order that he could appoint her to fill the vacancy caused by the recent death of W.A, Anderson, Chairman of the Board, which term will continue until December 31, 1962. Due to her experience on the Board he stated he felt it was essential to retain her as a member thereof. He stated that this would result in a vacancy on the Board from now until December 31, 1961 which he would leave for Mayor-elect Ryan to fill. He therefore announced his appointment of Mrs, Harrison as a member of the Planning Board for the term ending December 31, 1962, JA_ ME_ S CONLEY APPOINTMENT: Mayor Smith reported that James Conley's term as a member of the Ithaca Housing Authority had expired on October �7, 1961 and that he had been requested by N.Y. State Division of Housing to advise it what had been done about this vacancy. He announced that he had reappointed Mr. Conley to succeed himself for a term of five years ending 0ctober;17, 1966. HOUSING BOARD OF REVIEW: Mayor Smith announced he had called a meeting of the Housing Board of Review at which time a chairman was selected and the terms of individual members were established as follows: William Elwood term ending December 31, 1961 Haines Cole, Chairman term ending December 31; 1962 Milton R. Shaw term ending December 31, 1963 I+agh Slocum term ending December 31, 1963 A.A. Ward, Jr. term ending December 31, 1963 Z014ING MAP AMENDMENT: The Clerk reported that the Greater Ithaca Regional Planning Board and the City Planning Board had recommended approval of Hugh E. Rumsey's request presented at the last meeting to rezone his property on the Elmira Road. By Alderman Harrison: seconded by Alderman Gibson WHEREAS, a letter was received by this Common Council on November 1, 1961 from Hugh E. Rumsey requesting that his property located northeast of the L.V.R.R. overpass on the Elmira Road with a frontage of 893 feet on said road be rezoned from residential to commercial, and ?AIHERE,AS, the Greater Ithaca Regional Planning Board and the City Planning Board, after holding a public hearing thereone have approved amending the zoning map as requested, NaW THEREFORE BE IT RESOLVED, that the r ec orrinendat ions received on this request be approved and that the Zoning Map of the City of Ithaca, New York be and it hereby is amended by changing the Hugh E, Rumsey property located immediately adjacent to the southeast side of the Elmira Road, having a frontage thereon of 893 feet and bounded on the east by the Old Spencer Road, from an R-3 to B-4 category. Effective upon publication, AYES: 11 NAYS: 0 Carried and approved. BIDS -- BUSES: The Clerk reported that he had advertised for and received bids on the purchase of 4 buses listed as follows: V YP T e or Make Type of Body 33-Passenger 40-P'assen�er Fuel (a) GNP✓ Model SPA ,`5009 Carpenter $53,720.00 $55,160.00 Gasoline (b) International Carpenter 50,942.00 521382.00 Gasoline (c) Madsen TCA 6V53 Carpenter 72,216.00 74;656,00 Diesel Oneida 73,804.00 76,204,.x. Diesel Superior 72,156.00 74;800.00 Diesel Wayne 71,616,00 74,236.00 Diesel (a) Long's Motor Sales (b) Ithaca Motors Company (c) Jay Madsen Equipment Co, Inc. Action on the bids was deferred pending a report to be heard later from the Bus Executive Committee. y THE ITHACA BUS STORY 1 (A New York City newspaper recently used an editorial condemning the City of Ithaca for requesting the Federal Government to subsidize a free local bus service. The substance of this editorial has been used by newspapers, radio and T.V. stations all over the country with the re- sult that the city has received many communications from other communities, either, (1) inquiring how to get such a subsidy, or, (2) criticizing Ithaca for going socialistic. Inasmuch as the original editorial was based on misinformation, the follow- ing statement of facts is being made for the information of all persons expressing interest in Ithecats bus operation„) Last spring, Ithaca learned that the private operation of its bus system would be discontinued by summer, The city immediately retained a con- sulting firm, expert in the field of local transportation, to make a study to determine the need for local bus service. This firm reported that Ithaca did need such service and recommended that if another private operator could not be found that the city itself should experiment with municipal operation. Ithaca could not find another private operator and therefore did decide, with the encouragement of the State Public. Service Commission, to try out municipal operation until the end of the year. In the meantime, Congress amended the Housing Act of 1954 and provided funds "to facilitate and encourage the preparation of comprehensive urban transportation surveys, studies and plans to aid in solving problems of traffic congestion - - - - as an integral part of comprehensive planning for the development and renewal of whole urban areas." Conferences with representatives of the H.H.F.A� resulted in an appli- cation for federal assistance, under the new legislation; in Ithaca's experiment with municipal operation of a local transportation service. This application resulted in the current proposal for Ithaca to experiment for one year ,Tith free bus service to be financed two thirds by the H.H.F.A. and one third by Ithaca, The federal government's interest in this pilot experiment for a limited period is to determine the effects of a maximum possible use of city buses, as against the use of private cars, on the city's current need for 300-500 additional off-street parking places, traffic congestion, police control of traffic, street maintenance, local retail business and the attractive- ness of the cormnunity for keeping business and industry and getting nEw business. All this information is to be accumulated for the benefit of not Ithaca alone, but for distribution to the some four hundred other communities in the country faced with local transportation problems. The reason for a proposed free service during the experimental period is to get a maximum use of buses and thus the most complete information possible on the potential advantages to a community resulting from in- creased use of buses and decreased use of private cars. The H.H,F.A. insists that it is not interested in subsidizing local mass transportation, it is interested in obtaining information for the use of hundreds of cities in the country. Actually, Ithaca is assisting in getting this information for the benefit of other communities at its own expense, not at the expense of others. Ralph C Smith, Mayaro a - 3 - December 6, 1961 COLLATERfL TO SECURE DEPOSITS: The Clerk reported that the Tompkins County ,rust Company had requested approval of an agreement whereby the collateral it offers to secure city deposits be held in safe keeping by the Chase NL-nhattan Sank of New York, rather than in a local safety deposit box as has been customary in the past. He stated that this would save time when the Bank is examined by jank Examiners and Directors and that itwould also save the Bank the expenses of shipping the bonds back and forth to New York from time to time as they become ,!Le, He advised that the Bank has now'on deposit in the Chase Manhattan $V0,000. u,_S. Treasury Bonds 3% due February 15, 1964, i3y .Alderman Baldwin: seconded by Alderman Harrison RESOLVED, that the request be approved; and that the escrow agreement in this respect be and hereby is approved and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City Alderman Hart abstained from voting due to conflict of interest. Carried. BUDGETS__ 1962 Controller Weinstein presented and reviewed the budget requests for the general fund for 1962 which showed a gross total of $2,110,036.00 as com- pared to a total gross anticipated income of $1,778,000,00,, By Alderman Stallman: seconded by Alderman Murphy RESOLVED, that the General Fund budget requests be referred to the Finance LL's Committee for study and report. Carried:, BUDGETS - WATER & SEWER DEPART14ENTS: Nr, Weinstein then presented the budget requests for the Water & Sewer Departments for 1962 which had been approved and recommended for approval by the Board of Public Works, Mayor Smith pointed out that from past experience it would be wise to establish a surplus or reserve fund in each department for emergencies that may arise, He noted the landslide that occurred in the Water Shed a few years ago which used up all surplus funds available at that time. He predicted that if income is not sufficient to build up a reasonable surplus for such emergencies that a raise in rates may be expected in the future. By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that the budget requests for the Water and Sewer Departments for 1962 be referred to the Finance Committee for study and report, Carried, - BUDGET - BUSES: Mr, Weinstein then presented a budget for the city's operation of the Community Transit System for 1962., He reported this budget request was presented without allowance for any federal participation, He reported that an application for such federal aid had been prepared and presented to H.H.F.A. in Washington but that no action had been taken on the application at this time. � He stated he felt it was incumbent on the Council to take some action at this time on whether or not operation of the buses by the City after December 31, 1961 should be continued without waiting for assurance of federal aid, On behalf of the Bus Executive Committee he recommended continued operation of the system by the City because it felt that it is very necessary to the City's welfare and can- not be operated by private enterprise. Mayor Smith reported he had received many letters criticizing Ithaca for asking for federal aid for operation of its buses. He presented a statement to clarify this matter (copy attached), By Alderman Stallman: seconded by Alderman Baldwin RESOLVED, that operation of the Community Transit System by the City of Ithaca be continued after January 1, 1962; and that the budget as presented for its operation. during 1962 in the total gross amount of $74,500,00 be approved, AYES: 10 NAYS: 1 - Murphy. Carried, Under discussion of the motion before its adoption the following were among comments offered: t1derman Mazza - decision should be delayed and made by the new Council after January 1, 1962. Alderman-elect Hines- felt the new Council should be concerned but was dubious about the cost of delay. Alderman-elect Kilby - abandon the whole thing now. Alderman Murphy - the plan does not sound economical in absence of federal aid. Alderman VanMarter - hate to delay it but felt burdened to vote on it at this time . Alderman Baldwin - suggested that a decision should be made now based on the number of people who use it in getting to and from work as well as to the downtown stores, and also the number of school children using it. - 4 - December 6, 1961 Mayor Smith - Ithaca's bus problem is worse than that of other cities due to its topography which makes it difficult for many people to walk, the hills. Alderman Hart - The citizens of the City are entitled to have it continued and we should have experience of at least one yearts full operation before discontinuance. Alderman Gibson - urged favorable decision right now and that it not be limited to one year. BIDS _ BUSES: Mr. Weinstein then recommended purchase of three new Madsen buses with Wayne Bodies. He reported it had been determined that this was the law bid meeting specifications. He reported that the bidder had guaranteed that he would purchase the buses back from the city at the end of one year, if it decided to discontinue the bus service, for a sum of not less than $15,000.00 per bus. " By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the contract for furnishing the City with three new buses be awarded to Jay Madsen Equipment Co, Inc, the low bidder meeting specifications, for three Madsen TCA diesel buses equipped with Wayne bodies at the contract price of $17,904.00 each contingent upon receiving a written guarantee from the vendor that he will purchase the buses back at the end of 1962.' at a price of not less than $15,000.00 per unit within " days after being requested to do so by the city. AYES: 10 NAYS: 1 - Murphy Carried. BUS EXECUTIVE COMMITTEE: By Alderman Baldwin: seconded by Alderman Gibson RESOLVED, that the Bus Executive Committee authorized and appointed by the Council on July 5, 1961 be empowered to continue its functions and duties after January 1, 1962 for such time as may be reasonable until the new Council and the Board of Fublic 'Works decides who will be responsibile for continued operation of the buses. Carried. TRANSFER OF BUS REVENUES: Controller 7^feinstein reported that bus revenues for the preceding month amounted to $4,406.59. By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the bus revenues collected for the month of November in the total amount of $4,408.59 be and hereby is appropriated from Unestimated Revenues to Current Appropriations, budget account #255 - buses. AYES: 11 NAYS: 0 Carried. ADDITIONAL SURVEY - GA_gAgn, SURVEY Controller Weinstein reported that a garage study had been completed for which the City had agreed to pay one-third of the cost amounting to 4)600.00. After completion of the survey the Committee on Municipal Cooperation had requested the consultant to extend the study to in- clude recommendations regarding participating in its o eration, and that the cityts share of this additional study had amounted to 102.50. By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that an amount of $102.50 be and hereby is appropriated from the Contingent Fund to Current Appropriations, budget account #260-15 - garage study, to cover this cost of this additional study. AYES: 11 NAYS: 0 Carried. TRANSFER OF APPROPRIATIONS• By Alderman Stallman: seconded by Alderman Hagin RESOLVED, that the transfer of the total sum of $320.00 within Current Appropri- ation be approved and authorized in accordance with the following schedule. Amount From Budget Account No. To Budget Account No. $140..00 252-15 23o-16 180,00 232-19 230-17 $320.00 By Alderman Stallman: seconded by Alderman VanMarter Carried. RESOLVED, that the transfer of the total sum of $1,500.00 within the ?dater Department budget be approved and authorized in accordance with the following schedule: Amount From Budget Account No. To Budget Account No. $1000.00 302 303-17 500.00 302 309-17 $1�0 00 '-'---- Carried. _ 5 - Decembe" 6, x-961 AUDIT: By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the bills approved and audited by the Finance Committee, in the total amount of $6,369.22 in the General Fund and $687.98 in the Urban Renewal Fund, as shown on audit abstract #12-1961 be approved and ordered paid. Carried, COMPENSPTORY PAY - POLICE DEPARTMENT: By Alderman VanMarter: seconded by Alderman Hagin 1,I EREAS, there is now in the Police Department an excessive number of days of compensatory time to the credit of several members of the Police Force, AND T,*MREAS, it is desirable for the purpose of scheduling work shifts to pay for this compensatory time, and TAIHEREAS, the law does not permit such payment without approval of the Common Council, NOTAT THEREFORE BE IT RESOLVED, that all personnel in the Police Department with compensatory time to their credit in excess of twenty hours as of December 1, 1961 be paid for this at straight time at their hourly rate according to their grade in the next regular payroll period; and that an amount of not to exceed $660.00 be transferred within the Police Department budget, Account #130 from the line item for overtime account to payroll account, and BE IT FUF'THER RESOLVED, that in taking this action it is understood that this Council does so without precedent. Carried. On motion the meeting was adjourned. i Geo. A. Blean City Clerk K 1:. C0M11,0N CUJNCI7, PR()CFEDINGS CITY OF ITHACA, N.Y. Special Meeting 4:1 P.M. December 12o l961 PRESENT: Mayor - Smith Aldermen - Murphy, Mazza, VanMarter, Harrison, Gibson, Hagin, Baldwin, Stallman, Alo, Schmidt, Hart. Attorney - Johnson %ontroller - Weinstein Clerk - Blean BOND ISSUE - MUBLIC IMPROVEMENTS: The Mayor announced that he had called this V. special meeting to take appropriate action on a bond resolution to consolidate two separate bond issues, heretofore separately authorized, and providing for the details of the sale thereof. Alderman Stallman presented and reviewed a resolution for this purpose which he advised had been prepared and recommended for adoption by the City's bonding attorneys. Action was taken thereon as follows: By Alderman Stallman: seconded by Alderman Baldwin RESOLUTION DATED DECEMBER 12, 1961. A RESOWTION AUTHORIZING THE CONSOLIDATION OF CERTPIN BOND ISSUES OF THE CITY OF ITHACA, TOMPKINS COUNTY, NEAT YORK, AGGREGATING $305,000, HERETOFORE SEPARATELY PUTHORIZED, AND PROVIDING FOR THt DETAILS AND SALE THEREOF. BE IT RESOLVED, by the Common Council of the City of Ithaca , Tompkins County, New York, as follows: Section-1. The $225,000 serial bonds authorized by a bond resolution dated August 3, 1960, as amended on February 1, 1961, for the construction of a bridge on Thurston Avenue in and for said City, shall mature $12,000 in 1962, $11,000 in each of the years 1963 to 1977, both inclusive, and $16,000 in each of the years 1978 to 1980, both inclusive, and shall be consolidated with another issue of bonds of said City as hereinafter authorized. It is hereby determined that subdivision 10 of paragraph a of Section U.00 of the Local Finance Law applies to such specific object or purpose and that -the period of probable use- fulness thereof is twenty years, computed from October 18, 1960, the date of the first bond anticipation note issued in anticipation of the sale of such bonds. Section 2. Of the $177,000 serial bonds authorized by a bond resolution dated April 5, 1961, for the construction of a relief interceptor sewer in East State Street in and for said City, there shall he issued only $80,000 of such amount. Such $80,000 serial bonds shall mature $8,000 in 1962, and $4,000 in each of the years 1963 to 1980, both inclusive, and shall be consolidated with another issue of bonds of said City as hereinafter authorized. It is hereby determined that subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law applies to such specific object or purpose and that the period of probable usefulness thereof is thirty years, computed from June 21, 1961, the date of the first bond anticipation note issued in anticipation of the sale of such bonds. Section 3. The serial bonds described in the preceding sections of this resolution shall be consolidated for purposes of sale into one bond issue in the aggregate principal amount of $305,000. Such bonds shall each be designated substantially PUBLIC IMPROVEMENT (SERIAL) BOND, 1962, shall be dated January 1, 1962, of the denomination of $1,000 each, shall be numbered from 1 to 305, both inclusive, shall mature in numerical order in the amount of $20,000 on October 1 in the year 1962, and $15,000 on October 1 in each of the years 1963 to 1977, both inclusive, and $20,000 on October 1 in each of the years 1978 to 1980, both inclusive and shall bear interest at a rate not exceeding five per centum per annum, payable October 1, 1962 and semi-annually thereafter April 1 and October 1. Such bonds shall be in bearer coupon form with the privilege of conversion into bonds registered as to both principal and interest, and shall be payable as to both principal and interest in lawful Imoney of the United States of America at The Chase Manhattan Bank, in New York, New York, which by contract is the Paying agent of the issuer. The aforesaid maturities constitute the aggregate of the individual maturities of each separate issue, which individual maturities are prescribed in the preceding sections hereof. Such bonds shall be signed in the name of said City of Ithaca, New York, by its City Controller, sealed with its corporate seal, attested by its City Clerk, and the interest coupons shall bear the facsimile signature of said City Controller. f F t - 2 - December 12, 1961 3sati6n 4, All tither matters, except as provided herein relating to such bonds# shall be determined by the City Controller. Such bonds shall contain sub-. Atantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance law, as the City Controller shall determine. Sect_ ion 5. The faith and credit of said City of Ithaca, Tompkins County, Kew York, are hereby irrevocably pledged to the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the City Controller, who shall advertise such bonds for sale, conduct the sale and award the bonds in such manner as he shall deem best for the interests of said City, provided, however, that in the exercise of these delegated powers, he shall comply Hilly with the provisions of the Local Finance Law and arty order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the City Controller shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Sect_ i on 7. This resolution shall take effect immediately. k 3 " The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: J.D. MURPHY VOTING YES R.T. MAZZA VOTING YES M.C. VAN KARTER VOTING YES MRS. RUTH E. HARRISON VOTING YES D.E. GIBSON VOTING YLS F.J. HAGIN VOTING YES FRANK C, BALDWIN VOTING YES A.C. STALLMAN VOTING YES F.S. ALO VOTING YES W.F. SCHM DT VOTING YES VAN B. HART VOTING YES APPROVM BY THE MAYOR P yor DPeerrber 12, 1961 On motion the meeting was adjourned, Geo. A. Blean City Clerk COLON COUNCIL PROCEEDINGS CITY OF ITHAC A., N.Y. Special Meeting 7:30 p.m. December 27, 1961 PRESENT: Mayor - Smith Aldermen - Murphy, Slights, VanMarter, Harrison, Gibson, Ragin, Stallman, Ndllar, Schmidt, Hart Aldermen-elect - Kilby, McNeill, Pearl Lttorney - Johnson Chief of Police - VanOstrand Fire Chief - Weaver Building Commissioner - Golder Controller - 'Weinstein Chamberlain - Mrs. Shaw Asst. Planner - Bonner Clerk - Blean Deputy Clerk - Grey MINUTES: Minutes of the last regular meeting and the special meeting held December 12, 1961 were duly approved. FIJBLIC RJRCHASE & CONFLICT OF INTEREST• The Clerk read a letter received by the Mayor from the State Comptroller announcing a meeting to be held in Syracuse, N.Y# on January 18, 1962 to discuss the difficulties experienced by city officials in the matters of public purchasing and conflict of interest. It was requested that city officials concerned with these problems attend and present their suggestions for any changes thay may deem necessary. Mayor Smith recommended that Ithaca's problems of finding officials to serve the city who do not have a conflict of interest be presented at this time and referred the letter to the Charter & Ordinance Committee, City Attorney and Controller for attention. CITY-TOWN RELATIONS: Mayor Smith read the following statement: "For more than fifteen years the officials of Ithaca City, Ithaca Town and the Village of Cayuga Heights have considered the problem of the need of areas adjacent to the city for those types of utility services that can best be pro- vided by the city. This need culminated in 1947 in the appointment of a joint committee representing those three jurisdictions which spent nearly five years doing research on the problem. This so-called "Fact Finding Committee" submitted its report in 1952, indicating that the developing areas in the Greater Ithaca area needed water and sewer and other utility services and that these services could be provided most economically if the total area concerned could be made one governmental unit. This report, however, did not provide any plan for its implementation and so, while the need for city services in the outside areas rapidly increased with the growth of population, no specific plan was developed for providing these services. For a time it was the policy of the city not to extend water and sewer services beyond the city limits although fire protection was provided on a contractual basis. Later this policy was relaxed and for several years water and sewer services were extended to the fringe areas. Then this past summer, the Board of Public Works, realizing that the city needed to expand its water supply facilities and replace some of its sixty year old sewer lines, decided that it was unfair to the taxpayers of the city to extend these services any further to areas outside the city, and recommended that this should be the future policy of the city. The proposed policy was referred to the Common Council for confirmation. The Common Council is therefore faced with the necessity of deciding whether the recommendation of the Board of Public Works shall be confirmed or that water and sewer services may be further extended into the Town on a contractual basis. In the meantime, during recent months, the need for sewer services in some areas of the town has developed into an emergency situation, emphasized by demand of the County Board of Health. Because of the continuing developement of this emergency situation in the town, the Town Board, early this month requested an opportunity to discuss the matter with the Board of Public Works. At this conference, the Town Board requested that the finalizing of the Board's proposed policy be delayed until a further study of the whole problem, including the possibility of the city annexing parts or all of the town, could be made, The town representatives made it clear that they were faced with two alternatives - either certain areas of the town would have to be !e ' - 2 - December 27, 1961 provided with sewer service by the city on some basis, or the town would find it necessary to provide its own sewage disposal facilities, in which latter case the possibility of the city ever being able to expand its limits would undoubtedly be entirely eliminated. Under these circumstances, the Board of Public 'forks approved the proposed further study and so recommends to the Council, with the condition that there should be no further extension of services unless and until a satisfactory plan for such extension is worked out with the Town Board. It was suggested at the conference of the two Boards that, if the Council approves, a joint committee representing the Town and the City should immediately undertake the proposed study. Since the conference of the two boards, an alternative procedure has been suggested for making such a study. Instead of the city and the town appointing a special joint committee to undertake the task, it is proposed that the entire matter be referred to the Greater Ithaca Regional Planning Board, This procedure seems to have several distinct advantages. The Regional Planning Board already represents the city and town and the Village of Cayuga Heights. It is made up of highly competent persons who have already made regional studies of related matters, It also has a professional staff that could do much of the research work. Furthermore, referring the matter to this board puts it in the hands of an already establish„ d and official body where it would probably receive more and quicker attention than could be given by a special volunteer committee that would need to approach the problem from the beginning. I therefore recormnend that the Common Council approve the proposal of the Town Board, already approved by the Board of Public 'Yorks, that a further study of Ithaca City - Ithaca Town relations be made. This study should aim toward a solution of the problem as to whether the water and sewer and possibly other public utility services needed by the town should be supplied by the City, and particularly whether these services should be supplied only on the basis of annexing areas served or the entire town, to the city„ I recommend further that this study be undertaken by the Greater- Ithaca Regional Planning Board which is made up of personnel represerr`ing the jurisdictions con- cerned, is already acquainted with Ithaca area problems and has a professional staff to do research. I further recommend that because of the emergency situation developing in areas of the town that this study be made a primary item on the ' Regional Planning Board's agenda and that it report �o the City and the Town as quickly as is reasonably possible.” By Alderman Hart: seconded by Alderman Stallman RESOLVED, that the Common Council hereby approve' the proposal of the Ithaca Town Board, already approved by the Board of Public Works, that a further study of Ithaca City-Town relations be made, and BE -IT FURTHER RESOLVED, that the Council recommends that such a study should aim toward a solution of the problem as to whether the water and sewer and possibly other utility services needed by the Town of Ithaca should be supplied by the City, and particularly whether these services should be supplied only on the basis of annexing areas served or the entire town, and BE IT FURTHER RESOLVED, that this Council hereby recommends that this study should be undertaken by the Greater Ithaca Regional Planning Board which is made up of personnel representing the jurisdictions concerned, is already acquainted with Ithaca area problems and has a professional staff to do research; and that, because of the emergency situation developing in areas of the Town, this study be made a primary item on the Regional Planning Board's agenda, and that it report to the City and Town as quickly as is reasonably possible; Unanimously Carried. T,K. POkERS APPOINTMENT: Mayor Smith called attention to the vacancy on the Greater Ithaca Regional Planning Board caused by the recent death of W,,A. Anderson which he had not intended to fill but because the impending study referred to above he felt it should be filled at this time. He therefore announced his appointment of T.K. Powers to fill this vacancy. By Alderman Gibson: seconded by Alderman Stallman RESOLVED, that the Mayor's appointment of T.K. Powers as a member of the Greater Ithaca Regional Planning Board, representing the City of Ithaca, for the term ending December 31, 1963 be approved and confirmed. Unanimously Carried. - 3 - December 27, 1961 r �. TOG;, STREET _ PARKING METERS: The Clerk reported that the Board of Public 'Forks, acting on a petition received from property owners and residents at the 400 block of N. Tioga Street, had approved installation of parking meters in this block from Court Street to Cascadilla Creek at an estimated cost of $1373.50 and r eauested the Council to provide the necessary funds and to amend the traffic ordinance to provide for a parking meter zone there. Alderman Stallman reported that sufficient funds had been provided in the proposed tentative budget for this purpose. Alderman VanMarter stated that this proposal had not yet been reviewed by the Public Safety Committee. n By Alderman VanMarter: seconded by Alderman Stallman RESOLVED, that the Board's recommendations regarding installation of parking meters on N. Tioga Street, Court to Cascadilla Creek, be referred to the Public Safety Committee for study and report. Carried. WEST SENECA STREET, - TRAFFIC LIGHT The Clerk reported that the Board of Public 'lorks had approved moving the traffic light on Taughannock Boulevard from its present location at W. Seneca Street to the State Street intersection at an estimated cost of $1320.00. Alderman Stallman reported that sufficient funds had been included in the proposed tentative budget for this purpose. Mayor Smith called attention to the fact that since the Board took its action some opposition had been registered to closing the West Seneca Street bridge which prompted moving the traffic light to State Street. He suggested that if the Board changes its mind and leaves the bridge open to traffic the light may be needed at its present location. By Alderman Gibson: seconded by Alderman Stallman RESOLVED, that the matter be referred to the Public Safety Committee for continued study and report. Carried. STANDARDIZATION OF WATER METERS: The Clerk reported that the Board of Public Works had requested the Council to approve the standardization of Trident and I%brthington- V Gamon water meters for use in the City and authorize the Board to advertise for bids thereon. By Alderman Stallman: seconded by Alderman Hagin 'WHEREAS, this Common Council has been requested by the Board of Public Works to standardize Trident and Worthington-Gamon type water meters as the types to be used in the City and authorize the Board to advertise for bids on such types of standard meters, and r•1HEREAS, upon investigation it is deemed to be in the best interests of the City of Ithaca :to approve such standardization for reasons of efficiency and economy which are listed as follows: 1) The City of Ithaca is currently using either Trident or Worthington- Gamon water meters, both of which have given satisfactory service over the past several years. 2) A large inventory of repair parts for these types of meters rMst be maintained. 3) It is necessary to limit the types of meters in order to keep the inventory of repair parts to a minimum. AND 1RHEREAS, subdivision 5 of Section 103 of the General A'Unicipal law of the Mate of New York provides that upon adoption of a resolution by a vote of at least two-thirds of all the members of the governing body of a city, for reasons of efficiency and economy, that there is need for standardization, purchase con- tracts of more than one thousand dollars may be awarded by the appropriate Board of said City to the lowest responsible bidder furnishing the required security after,,, advertisement for sealed bids, NO!J THEREFORE BE IT RESOLVED, by the Common Council of the City of Ithaca that bott Trident and Worthington-Damon water meters be and hereby are standardizdd as the types of water meters for use in the City of Ithaca; and thaf# the Board of Public Works be authorized to advertise for bids on these types of water meters; and further that said Board be authorized to include such limitatic3h in its advertise- ment for bids thereon. AYES: 10 NAYS: 0 Carried and approved. =ZA„ND;NG A__WARns� The Glerk reported that the Advisory Committee provided for in the Compensation Plan rules had approved outstanding ratings for the following employees for the year 1961 and recommended that each one be granted an award of $125.00 and a letter of odation in recognition of such award: 4 _ December 27, 1961 FINANCE D^ ERP: - rd's. Mary E. Benson, a Senior Account Clerk, working in the City Chamberlain's Office. FIRE DEFT: Lester Nivison, a Fire Alarm Electrician POLICE DEPT: Edward Traynor, a patrolman John T. Feller, a parking meter serviceman DEFT. PUB. WKS: John Dougherty, as Asst. Engineer, working in the City Engineerls Office. James Westbrook, an Auto Mechanic Foreman, working in the city's repair shop. Alderman Stallman recommended approval of the report on the basis of an award of $130.00 instead of $125.00 as recommended by the Committee. By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the rating of outstanding as recommended for the six city employees hereinabove listed be confirmed by this Council, and BE IT FURTHER RESOLVED, 1) That each of the aforementioned employees which have been rated Outstanding be awarded $130.00 in recognition of such rating. 2) That the award be paid during the year 1962 only, and that it be added to and ° be in addition to their respective base salaries as may be approved by the Common Council to become effective as of January 1, 1962. = 3) That the Mayor be authorized and requested to commend these employees by letters of commendation in addition to the award recommended by the Advisory Committee, and amended and approved by the Council. Unanimously Carried, EG`UALIZATION RATE: Mayor Smith reported receipt of the tentative equalization rate established for the City by N.Y. State Board of Equalization and Assessment which drops it from 81 to 76. He advised that steps have been taken to have the hearing date postponed until such time as the City Assessor and Controller can be present and file the city's protest. VanMart p COMNitJNICATIONS AGREEMENT: Alderman presented and recommended approval of an agreement between the City and Communications Engineering Service Company for the year 1962 wherein the Company agreed to maintain units of two-way radio equipment owned by the City's Police Department for $87.00 per month. By Alderman VanMarter: seconded by Alderman Harrison RESOLVED, that the agreement as presented be approved and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City. Carried, YOUTH CENTER AGE:, Alderman Harrison presented and recommended for approval an agreement between the City and Town of Ithaca for the year 1962 wherein the Town agreed to pay to the City the sum of $1200.00 as its proportionate share of the cost of operating the Youth Center in the City. By Alderman Harrison: seconded by Alderman Gibson RESOLVED, that the agreement as presented be approved and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City. Carried. MGM LAKES ASSOCIATION AGREEMENT.- Alderman Stallman reported that the sum of $591.90 had been provided in the 1962 tentative budget if the Council wishes to approve the agreement between the City and Finger Lakes Association for publicity services for the year 1962. By Alderman Gibson: seconded by Alderman Harrison RESOLVED, that the agreement as presented in the amount of $591.90 for publicity services by Finger Lakes Association for the year 1962 be approved; and that the Mayor and City Clerk be authorized to sign and execute it on behalf of the City. AYES: 7 - Murphy, Slights, Harrison, Gibson, Hagin, Miller, Hart NAYS: 1 - ValMarter PBSTAINED: 2 - Stallman, Schmidt YDtion carried. Mayor Smith then expressed his opinion that the publicity provided is very valuable to the community at large. - 5 - December 27, 1961 'IORKMFNS COMPENSATION TRANSFER The City Controller reported that due to a bad accident experience this year 'aorkments Compensation costs had exceeded current appropriations made therefor as shown in the following schedule: ',/orkmens Compensation Awards General Fund '/Tafer & Sewer '-lorkmens Co 9207.21 1451.03 Compensation Expense 57-_. 71°87 2864.07 Total Actual 1961 Budget Appropriations 14979.08 4315.10 Deficit 65--- 0- 0._ •00 3000.00 8479.08 1315.10 He recommended that the Council authorize the transfer of these amounts from the i°lorkmens Compensation Reserve Fund as an additional appropriation to 4x261 and Water and Sewer ;x314, budget account By Alderman Stallman: seconded by Alderman VanMarter RESOLVED, that the Controller be and hereby is authorized to withdraw the total sum of $9794.18 from the Workmen Compensation Reserve Fund and transfer $84 to the General Fund and $1315.10 to the Water & Sewer Fund. 79.08 AYES: 10 NAYS: 0 Carried, ADDITIONAL APPROPRIATIONS The Controller reported that there will be deficits in the following 1961 general maintenance budget appropriations for accounts whicL are estimated as follows: Acct. No, Title of Account 1`- 33 Amount Fire Dept. - Bldgs. 0 134 Building Commissioner 55 0 161 Street Cleaning 450.00 185 Creeks 2500.00 186 300.00 187 Machine Shop Maintenance 250.00 Traffic Control 400.00 250 Municipal Parking Areas 125.00 `' 255 Community Transit 5900.00 10475.44 By Alderman Stallman: seconded by Alderman Miller RESOLVED, that the total sum of $10,475 be and hereby is appropriated from the Contingent Fund to Current Appropriations in accordance with foregoing schedule. AYES: ZO NAYS: 0 Carried. The Controller reported that a few construction projects have run over but there is sufficient balances in other construction jobs to take care of transfers as follows: To Account Title of Account Amount ZT8�g Waite Boathouse 953-00 288 West Hill Streets Basing 58.00 291 Machine Paving Streets 83.00 Elmira Road Beautification 4.00 TOTAL 1098 0 From Account 290 Gravel Basing sub-division streets 1098.00 By Alderman Stallman: seconded by Alderman Sdhmidt RESOLVED, that the sum of $1098.00 be and hereby is transferred from and to bud et accounts as shown. in above schedule. g AYES: 10 NAYS; 0 Carried. A• _ 6 _ The Controller reported that there will be deficits in the following 1961 budget zppropriations for accounts which are estimated as follows: Acct. No. Title of Account Amount 302 'dater Shed 150.00 306 Meter Section 1100.00 314_56 Social Security 800.00 315 Maint. of valves & hydrants 450.00 316 Maint. of Standpipes 325.00 361 Main Sewer Cleaning 225.00 364 Sewage Treatment Plant 100.00 TOTAL 3150.00 By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the total sum of $3,150.00 be and hereby is appropriated from the 'dater & Sewer Department Contingent Funds to operating accounts within said departments in accordance with the foregoing schedule. AYES: 10 NAYS: 0 Carried. TRANSFER OF BUS REV'NUES: By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the Controller be authorized to transf er the total amount of bus revenues collected for the month of December, when known, from Unestimated Revenues to Current Appropriations, budget account ;#255 - buses. AYES: 10 NAYS: 0 Carried. UNIFORM ALLOWANCE - POLICE DEPARTMENT: Alderman Stallman reviewed tentative plans in the making for establishing a Police Uniform Trust Fund to which it is recommended an amount of $3500.00 for the year 1962 be appropriated. He V explained that a new patrolman coming on the force would be required to furnish his initial uniform and thereafter it would be replaced from the Uniform Fund. He stated that no money will be spent from the fund until all final details have been worked out and approved by the Council. Mayor Smith urged approval of such a system of providing uniforms for members of the Police Department. He advised 'shat a lot of other cities do this. Alderman Stallman advised that an initial amount of $3500.00 had been placed in the 1962 tentative budget for such a purpose. By Alderman Stallman: seconded by Alderman VanMarter RESOLVED, that the Council hereby approves the principle of establishing such a fund and the provision of an appropriation of $3500.00 for such purpose in the 1962 tentative budget with the understanding that all details regarding the operation and administration of this fund be presented to the Council for sub- sequent approval. Carried. SALARY INCREASE REOUESTS: Alderman Stallman reported that the Finance Committee had considered all salary increase requests received and recommended no increase be granted other than normal increments where applicable. HOLIDAYS & VACATIONS: A resolution regarding holidays and vacations for members of the police and fire departments was presented by the Finance Committee and recommended for adoption as follows: By Alderman Stallman: seconded by .Alderman Hart RESOLVED, that notwithstanding any contrary provisions of any general, special or local law, or of any city ordinance, on and after January 1, 1962, holidays and vacations for members of the police and fire departments shz 11 be as follows: 1) A member of the police department after having served twelve months shall be allowed an annual vacation of not less than twenty-one consecutive days with- out diminition of salary or compensation as fixed pursuant to law. 2) A member of the fire department after having served twelve months and less than five years, shall be allowed an annual vacation of not less than four- teen consecutive days without diminution of salary or compensation as fixed by law. 3) A member of the fire department after having served more than five years shall be allowed an annual vacation of not less than twenty-one consecutive days without diminution of salary or compensation as fixed by law. 4) During an emergency, the annual vacations provided for herein may be withheld, and the length of a days work, and the nature of duty shall be determined by the local authorities. - 7 - December 27, 1961 5) Upon cessation of such emergency each member from whom, during such an emergency, a vacation shall have been withheld shall receive within.six months from such cessation a leave of absence with pay commensurate with the number of days withheld, h) The fourteen and twenty-one consecutive days shall be calendar days and will include non-work days falling within the period. HOLIDAYS 7) On and after January 1, 1962, a fireman who shall be required to work on any of the following holidays, shall within a period of one year next following such holiday receive equivalent time off; 'the first day of January, known as New Year's day, the 22nd, day of February, known as '^Tashington's Birthday; the fourth day of July, known as Independence Day; the first Monday of September, known as Labor Day; the fourth Thursday of November, known as Thanksgiving Day; and the 25th„ day of December, known as Christmas Day. 8) It is recommended but not mandatory that firemen having served less than 5 years be permitted to schedule the equivalent time off for holidays on consecutive days. Alderman Murphy urged that policemen and firemen should get the same. Alderman VanMarter requested that some consideration be given those with less than five years who are presently employed. He claimed it would be an injustice to those men to adopt it as presented. 3y Alderman VanMarter: seconded by Alderman Hagin RESOLVED, that Section 2 above be amended to read as follows: 2) A member of the fire department, after having served twelve months and less than five years, shall be allowed an annual vacation -of not less than fourteen consecutive days; and a present member of the fire de- partment, after having served twelve months and less than five years, shall be allowed an annual vacation of twenty-one consecutive days without dimunitior Of salary or compensation as fixed by law. AYES: 9 NAYS: ] ._ Stallman Carried„ A vote on the original motion as amended was then taken with the understanding that, by reason of the amendment, section 8 thereof is not necessary. The vote resulted as follows: AYES: 9 NAYS: 1 - Murphy Carried. PATRICIA DOUGHERTY - APPOINTMENT: The Clerk read a letter from the City Chamber- lain advising that Miss Patricia Dougherty, a clerk in her office, had recently passed a civil service examination for a higher grade -- that of Account Clerk. She recommended her appointment to the position of the higher grade By Alderman Stallman; seconded by Alderman Gibson T°,MREAS , upgrading of the position of Clerk in the City Chamberlain's office, currently held by miss Patricia Dougherty, has been approved by the Civil Service Commission, and TIMREAS , Patricia Dougherty has successfully passed a civil service examination for the position of Account Clerk, grade r10; and has been recommended for appoint- ment thereto by the City Chamberlain, NOW THEREFORE BE IT RESOLVED, that the upgrading of the position from Clerk, grade #7 to Account Clerk, grade #10, be and hereby is approved; and that the appoint- ment thereto of Miss Patricia Dougherty at an annual salary of $2,961.00, effective as of January 1, 1962, be approved as recommended by the City Chamberlain, Carried, 'PIORK PERFORMANCE EVALUt,TION PLAN AMENDINFNT: By Alderman Stallman: seconded by Alderman Ydller RESOLVED, that the work performance evaluation plan be amended by adding thereto that the positions listed below are not eligible for cash outstanding awards but that instead they be eligible for suitably inscribed Certificates of Merit. City Controller Building Commissioner Fire Chief City Clerk Sealer of ?fts. & Msrs. Asst, Fire Chief Deputy City Clerk Youth Bureau Director Supt„ Pub. Talks. City Chamberlain City Judge Asst, Supt. Rub. Wks. Deputy City Chamberlain Police Chief City Engineer City Planner Police Captain Sts. & Sanitation Supvr. City Assessor Tlfater & Sewer Supvr. Carried g - December 27, 1961 ,�OMPFNSATION RULES cMSNDD NT: By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the Compensation Plan Rules be amended by adding thereto a new section 6-A "Reclassification Upwards." 6-A "mere an employees job is reclassified to a higher grade by one line, that any performance increment due and recommended be granted. 'adhere an employees job is reclassified to a higher grade by two or more lines, that the reclassification shall be considered in liea of any in- crement for that .year, Carried„ COMPENSATION PLAN A ,4ENDWWS: By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the Compensation Plan be amended to provide for the following changes in grades: City Chamberlain Grade 28 Mininam 5998 Maximum 7016 City Assessor Grade 26 Minimum 5545 Maximum 6487 Court Clerk Grade 14 Minimum 3464 Maximum 4052 Carried. 1962 COMPENSATION PLAN: By Alderman Stallman' seconded by Alderman Miller RESOLVED, that the Compensation Plan for 1962 as last amended, including the rules governing same as last amended; and the T^Tork Performance Evaluation Plar, as list amended, be and hereby are approved; and that a copy of the 1962 Com- pensation Plan, including all of its component parts, be attached to and made a part of these minutes AYES: 9 Carried. NAYS. 1 - Murphy RATING OF EMPLOYEES: Alderman Stallman presented and reviewed rating sheets for all city employees based on the Compensation Plan as amended and recommender approval thereof. By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the Council accepts, approves and ratifies the salary and wage rating schedules for all city employees as presented by the Finance Committee under the rules of the 1962 Compensation Plan and set forth in said schedules which are to be attached to and made a part of the official minutes of this meeting. AYES: 9 NAYS: 1 - Murphy Carried. TENTATIVE BUDGET: - 1.962,: Alderman Stallman presented and revieriTed a proposed tentative budget for the year 1962. He noted that gross estimated expense at this time exceed anticipated revenues by $188,798-00 which would indicGte a tax rate increase of approximately $2,30 per thousand of assessed valuation. He called attention to many factors that are now unknown among which is the surplus of 1961 which it is anticipated may be more than estimated. He advised that the tentative budget will be under constant scrutiny by the Finance Committee until next May when it Trrill be finally adopted,: Mayor Smith expressed the opinion that the Council should provide for a position of Deputy Assessor as soon as possible. Alderman Gibson recommended the Finance Committee consider upgrading the position of Sealer of Weights & I11easurers. By Alderman Gibson: seconded by Alderman Murphy RESOLVED, that the matter of upgrading the position of Sealer of Wts. & Msrs. be referred to the Finance Committee for study and report. Carried By Alderman Stallman: by Alderman Gibson RESOLVED, that the tentative budget as presented in the total gross amount of $1:966,937.00 be approved. AYES: 9 NAYS: 1 - Murphy Carried. Alderman Miller expressed his opinion that the new Administration shpulB appeal for additional state aid to meet the rising costs of government and pursue the matter vigorously in Albany. He stated he felt it becomes more important every year as the State continues to mandate additional costs. - 9 - Decd z?t 194 WATER & SEWER BUDGET: Alderman Stallman then presented' and reviewed a proposed budget for the Water & Sewer Fund, based on rates now in effect. ?y Alderman Stallman: seconded by Alderman Hart RESOLVED, that the 1962 budget for the Water & Sewer Departments be and hereby is approved as follows: Water Department - Operating expenses $340:982.00 New Construction 12,600.00 Contingent Fund 35:793.00 $389075-00 Sewer Department - Operating Expense 2531667.00 New Construction 7,487.00 Contingent Fund 14,382.00 275,536.( AYES: 10 NAYS: 0 Carried. 'DATER & S3,-TER RATES; By Alderman Stallman: seconded by Alderman Hart RESOLVED, that the current water and sewer rates now in effect be continued and approved until June 30, 1962, Carried. AUDIT; By Alderman Stallman: seconded by Alderman Harrison RESOLVED, that the bills approved and audited by the Finance Committee in the amount of $7,805,25 in the General Fund and $5,25 in the Urban Renewal Fund as shown on audit abstract #25-1961 be approved for payment, Carried. By Alderman Stallman: seconded by Alderman Gibson RESOLVED, that the Finance Committee be empowered to approve and audit for payment any final bills for 1961 as may require such action; and to make any transfers within the 1961 budget appropriations as may be needed due to unforseen circum- stances at this tins. Carried, By Alderman Stallman; seconded by Alderman Gibson 1,MREAS, Hon. Ralph C. Smith will conclude his term of office as Mayor of the k City of Ithaca on December 31, 1961, NOT-d THEREFORE BE IT RESOLVED, that the Common Council of Ithaca hereby expresses its formal and sincere appreciation to him for his total devotion to the cause of good government during his term of office. and BE IT FURTHER RESOLVED, that this resolution be included in the minutes of the Council and that a copy thereof be presented to Mayor Smith, Unanimously Carried. Mayor Smith expressed his thanks to all members of the Council for the cooperation extended him during his term of office, 3y Alderman VanMarter: seconded by Alderman Murphy RESOLVED, that the thanks of the Council be extended to the retiring members of the Council for services rendered during their respective terms of office. Unanimously Carried. On motion the meeting was adjourned, Geo, A, Blean City Clerk COMPENSATION PLAN CITY OF ITHACA 1962 ,ADMINISTRATIVE GRADE OR SALARY MINIMUM MAXIKj Mayor Charter: $4000 4000.00 4000.00 Controller 38 8878.00 10387.00 City Clerk 32 7016.00 8208,00 Deputy City Clerk 22 4740.00 5545,00 City Chamberlain 28 5998,00 7016.00 Deputy City Chamberlain 22 4740000 5545000 City Planner 36 8208.00 9603„00 Assistant City Planner 25 5332.00 6238.00 Assessor 25 5332.00 6238,00 Deputy Assessor 21 455840 5332,00 Associate Assessor (100. per yr. inc) 500 to 1000.00 500.00 1000.00 Building Commissioner 26 5545,00 6487.00 Sealer of Weights & Measures 19 423_4.00 4930,00 Youth Bureau Director 26 5545.00 648740 CLERICAL & ALLIED Clerk (35 hours per week) 7 2632.00 3079.00 Clerk (40 hours per week) 9 2847-00 3330600 Typist 8 2737-00 3202.00 Stenographer 10 2961.00 3464„00 Account Clerk 13D x.961 3@Fgv% q Account Clerk.-Typist (non-competitive) 10 2961.00 3464,00 Account Clerk Typist (competitive) 11 3079,00 3602.00 Senior Clerk 11 3079.00 3602,00 Senior Typist 12 3202,00 374640 Senior Stenographer 15 3602,00 4214,00 Senior Account Clerk (35 hours per week) 15 3602.00 4214.00 Senior Account Clerk (40 hours per week) 16 3746.00 4382.00 Assistant Principal Clerk**(35 hrs per wk) 15 3602.00 4214,00 Assistant Principal Clerk**(40 hrs per wk) 16 3746000 4382,00 Principal Clerk (35 hrs per week) 18 4052.00 4740.00 Principal Clerk (40 hrs per week) 19 4214.00 493040 Principal Account Clerk (35 hrs per week) 19 4214600 4930,00 Principal Account Clerk (40 hrs per week) 20 4382,00 5127.00 Office Manager 22 4740.00 5545.00 Secretary to Civil Service Commission 8 2737000 3202,00 Election Inspector 15,00/diem J5,00/diem 15,00/diem **Provided the position is approved by Civil Service. LEGAL A.ND JUDICAL: City Judge 6000 ( art time) 6000.00 6000,00 Acting City Judge 15.00 Tiem 15,00/diem 15.00/diem City Attorney*** 6200 (part time) 6200.00 6200.00 City Prosecutor 2000 (part time) 2000x00 2000,00 Court Clerk 14 3464 00 4052.00 ***This salary is allowed in lieu of all claims for office expenses, POLICE DEPARTMENT Police Chief 31 6746,00 7892.00 Captain 27 5767000 6746.00 Sergeant 23 4930600 5767.00 Patrolman 19 4214,00 493000 Radio Technician 19 4214,00 4930.00 Meter Serviceman (Parking) 19 4214.00 4930.00 Meter Maid 12 1,,54/hr 1.80/hr School Guard - Monthly 84*00 per mo. 84600/mo 84,OO/mo. School Guard- Hourly 1,68 per hour 1r68/hr 1.68/hr. Jail Matron 50.00 per mo. FIRE DEPARTMENT Fire Chief 31 6746.00 7892,00 Assistant Fire Chief 27 . 5767.00 6746.00 Lieutenant 23 493000 5767600 Fire Alarm Electrician 20 4382.00 5127000 Firefighters 19 4214,00 4930,00 PAGE 2 ENGINEERING ALLIED GRADE OR SALARY MINIMUM MAXI DY1 Superintendent of Public LTorks 42 10387.00 12151.00 Assistant Superintendent of Public 1,4ks. 37 8536.00 9987,00 City Engineer 36 8208,00 9603000 Assistant City Engineer 26 5545.00 6487„00 Junior Engineer 22 4740.00 5545.00 Forestry Technical Advisor 24 5127.00 5998000 F15amb;ng Inspector 20 4382.00 5127,00 Inspector of Engineering 20 4382,00 5127000 =lectrical Inspector No Salary 3uilding Inspector II 20 4382.00 5127,00 Senior Draftsman 19 4214.00 4930„00 Dreftsman 15 3602.00 4214.00 Senior Engineering Aide (35 hrs per wk) 17 3896.00 4558.00 Senior Engineering Aide (40 hrs per wk) 18 4052,00 4740.00 Engineering Aide (35 hrs per week) 13 3330,00 3896000 Engineering Aide (40 hrs per week) 15 3602,00 4214.00 Golf Course Manager 6 2531,00 2961.00 Streets & Sanitation Supervisor 28 5998.00 7016.00 Water and Sewer Supervisor 28 5998.00 7016.00 LABOR: Seasonal Laborers 1.48/hr 1,48/hr 1,48/hr. Cleaner (Annual Salary) 10 2961.00 3464000 Cleaner (Hourly) 9 1,37/hr 1/60/hr. Laborers: Filter Plant Apprentice 14 1,66/hr 1,95/hr Groundskeeper 14 1,66/hr 1095/hr Sanitation Man 14 1.66/'rr 1.95/hr Other Laborers 14 1.66/hr 1,95/hr Semi.-skilled (Not competitive in future) Street Maintenance Man 17 1,87/hr 2 19/h;- 'Plater and Sewer Maintenance Man 17 1,87/hr 2.19/hr Maintainer 17 1.87/hr 2,,19/hr Maintenance Man 17 1,87/hr 2.19/hr Semi-skilled: Competitive Water Plant Operator 18 1.95/hr 2,,28/hr Sewer Plant Operator 18 1,.95/hr 2,28/hr Meter Serviceman (Water) 18 1.95/hr 2.28/hr Skilled (Not competitive in future) Motor Equipment Operator 20 2.11/hr 2.46/hr Tree Trirwer 20 2,11/hr 2,46 hr Equipment Mechanic 20 2.11/hr 2.46/hr Skilled: Competitive Auto Mechanic 21 2.19/hr 2.56/hr Foreman: (Not competitive in future) Working Foreman 24 2.46/hr 2,,88/hr Grounds Foreman 24 2.46/hr 2.88/hr Paint Foreman 24 2.46/hr 2.88/hr, Carpenter 24 2.46/hr 2,88/hr Water Maintenance Foreman 24 2,46/hr 2,88/hr Sewer Maintenance Foreman 24 2,46/hr 2.88/hr Foreman: Competitive Parks Maintenance Foreman 25 2,56/hr 3.00/hr Streets and Sanitation Foreman 25 2.56/hr 3,,00/hr Chief Sewer Plant Operator 25 2.56/hr 3,.00/hr General Maintenance Foreman 25 2.56/hr 3,00/hr Maintenance Equipment Foreman 25 2.56/hr 3,00/hr Chief Water Plant Operator 25 2,56/hr 3.00/hr Water Meter Foreman 25 2,56/hr 3.00/hr Auto Mechanic Foreman 25 2,56/hr 3,00/1-'r All the rules adopted in 1959 are hereby reaffirmed and adopted for 1961. Rule 13. All changes in increments within a grade, and all promotional increments of employees in departments under the control of the Common Council, shall be approved by the Common Council, Unless otherwise stated increments will be determined from the attached increment lists adopted herewith as part of the Compensation Plan, H N O f N V ---t N DO r� , �D O Ol tI, r-1 'o LL'1 H H H ice- b0 p rM'\ --k I' b0 O N H H H � N N a O C 7 N cu r� E-4 H H E- 0 C\j M � O CM r°'1 O c)-\ if, H to H , H �.D Imo- DO O1 O N rr1 ,.7 ti b0 O N tv1 '-1 H 7 H PI E-4 Cl U! C`3 .. O.. .. � m N r-t N %.D O Ln r-4 7+ M I'D r` A J N Ljcl% \D N 01 O H H N N N N M N as air-+ !-I n i ti H M N') N O N N obo ° a _:t Ln n VID o r- 00 O Pa m N N N N H Uz2 H W Fu H O z W 9 a rr, In 4 ' O --.k N \.D \CD U Pill l0 N O O -t b0 Sl N M �D 1l- b0 rM � � N N N N N N N N rr, M tYl K r� r1 IYl H H H� p r1 N r - I— r-1 01 N C> —t � Lf- ---r ---t LO f` O O N M Ol O N . 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N N N N r-4 14 • • N N N K4' O :44 W r4 r-4 4 � H � cu N N N N cU N N N rte^, O - O ^n COMPENSATION PLAN RULES - CITY OF ITHACA (Subject to approval of Common Council) The salaries of all employees of the City of Ithaca covered by the Compen- sation Plan as adopted, and amended, shall be governed by the following rules: 1. NE-14 APPOINTEES A newly hired employee shall be paid the minimum rate of pay for his appointed grade, or a rate set by the Common Council. 2. ANhTJAL 14ORK PERFORMANCE INCREMENTS Each employee with a minimum of six months service prior to the first day of the fiscal year, and receiving less than the maximum for his grade shall be considered for a Performance Increment in each fiscal year until his rate reaches the maximum of his grade. This increment for the new fiscal year is neither automatic nor mandatory but depends on the over-all rating of each employee during the current year as summarized on his final Report of Performance Evaluation. At least two interim Reports (and more where feasible) shall be made, one for the first half year and the other for the second half .year. Ratings for all such Reports shall be reduced to the single Summary Report for the year. This Summary Report shall be completed as near the beginning of the new fiscal year as is feasible to provide time for adequate review with employees, raters, and re- viewers, and for consideration by the Common Council. If the rating of the employee is "outstanding" or "competent" in the Summary Report, he is thereby recommended for his Performance Increment for the new fiscal year. However, authority for final approval rests solely with the Common Council which shall consider all employee Reports in the light of pertinent matters, including financial status of the city. When granted by the Common Council, these increments shall tape effect on the first day of the fiscal year. No employee is entitled to more than one such increment in any one fiscal year. In addition to this Performance Increment an employee with "Outstanding" rating on the Report of Performance Evaluation may be recommended for additional award to the Common Council by the Advisory Board as set forth in Section 14. 3. TRANSFERS If an employee is moved to another job in the same grade as*at present there shall be no change in salary. If he is moved to a higher grade, this is a promotion and provisions governing promotions shall apply. If he is moved to a lower grade, this is a demotion and provisions governing demotions shall apply. 4. PROMOTIONS In the event of the permanent promotion of an employee, his salary grade shall be changed to the grade set forth for the new position in the following manner: - 2 - • The salary for the new position shall be the same as the employee was earning at the old position plus one step in addition (horizontally on the chart) immediately upon permanency. In the event that the old salary plus one horizontal step is less than the prescribed minimum for the new position, then the minimum of the new position shall be the salary. If the permanent promotion of the employee takes place on or before the 30th of June of any year, he will be eligible for consideration for a per- formance increment on January 1 of the following year. If however, the per- manent promotion takes place on July 1 or after of any year, he will not be eligible for performance increment until January 1 of the second year following. In other words he must demonstrate his abilities as a permanent employee in the new ,job for over six months before becoming eligible for a performance in- c repent Provisional promotions do not carry this promotional increment. These provisions shall apply alike to employees on annual rates and hourly rates. EXAMPLE: A man working on Grade 18 Step 4 or $4558.00 is promoted to Grade 21. His new salary will be $4558.00 plus one horizontal step or $4740.00„ The new salary will start at once upon the promotion becoming permanent. 5. DEMOTIONS When an employee is demoted to a'lower grade, he shall be paid at a rate within the range for the lower grade, such rate to be set by the department head and Common Council. 6. RECLASSIFICATIONS DOWNWARD 6-A RECLASSIFICATION UPWARDS: '. Where an em to ee.►s p y fob is reclassified to a higher grade by one line, that any performance increment due and recommended be granted. Where an employee's job is reclassified to a higher grade by two or more lines, that the reclassification shall be considered in lieu of any increment for that year. Approved 12..27-61 When employment is on a part-time basis, the hourly rate to be paid shall be obtained by dividing the minimum annual salary established for full time employment in the same grade by a figure of 2080 hours. Employees working 20 hours or less per week are not eligible for annual performance increments. Employees working more than 20 hours fall under Civil Service Rules and are eligible for performance increments under standard rules,. - 3 - 9. OVERTIME Common Council approval must be obtained by the department head for payment of overtime. Emergency overtime rates shall be one and one-half times regular hourly rates. Ordinary overtime shall be paid at a straight-time basis. 10. SALARIES EXCEEDING MAXIMUM An employee presently receiving more than the maximum for his grade shall continue at that rate during the period of his incumbency (except in the event of a general service wide reduction) but shall not be entitled to a salary in- crease or increment, except those provided by longevity. 11. LONGEVITY INCRE EM An employee serving more than 10, 15, or 20 years shall be considered for the Longevity Increment beyond the established maximum rates for his grade. Such an increment is not automatic or mandatory but is recommended if the over- all rating in the summary of all interim Reports on Performance Evaluation, as outlined in Section 2 is "competent" or 'outstanding." Authority for final approval rests with the Common Council. If an employee is rated "improvement needed" or "unsatisfactory," he loses credit for one year of service for the respective fiscal year for purposes of calculating longevity. In any one fiscal year, an employee may not be considered for both a longevity increment and a work performance increment nor for more than one longevity increment. In determining eligibility, the employees' total uninterrupted service is the determining factor, not only his length of service at the present grade. Involuntary time off, such as prolonged illness, military service, authorized leave of absence, temporary layoffs, do not constitute a break in service, although such time off does not accumulate in determining total years of city service, except in the case of Veterans, when federal regulations applicable shall apply, 12. PROVISIONAL EMPLOYEE Provisional employees are not eligible for performance increments except upon recommendation by department head, and approval by the Common Council. 13. CHANGES IN TNCREMENTS All changes in increments within a grade, and all promotional increments of employees in departments under the control of the Common Council, shall be approved by the Common Council. 14. ADVISORY COMMITTEE The Advisory Committee shall be comprised of three department or division heads appointed by the Common Council for one year terms. At least two additional department heads shall be appointed by the Council to serve as alternates in the event that a regular member of the committee is unavailable or disqualified. A member is disqualified if one of his department employees is being considered by the Committee,. t - _T - Reports of Performance Evaluation with 'outstanding" rating are auto- matically referred to the Advisory Committee for its recommendation to the Common Council as to nature and size of award. Any employee with an interim or summary Report of Performance Evaluation indicating an over-all rating of "improvement needed" or "unsatisfactory" may request a review by this Committee provided he has completed the steps for review of his Report with his supervisor(s) and department head as explained in the Work Performance Evaluation Plan. His request to this Committee must be in writing with a copy to his department head within seven calendar days immediately following his receipt of the review decision from his department head. The department head must furnish to the Committee: a) Copy of the employee's Report. b) Copy of the employee's request to his supervisor for review, with reasons. c) Copy of review decision from department head. The committee shall limit its review to the evidence as presented in items a, b, and c of the preceding paragraph. The Committee must give opportunity for both employee and department head to discuss the Report and supporting record. It must render its decision in writing to the employee, with a copy to the department head within seven calendar days immediately following its receipt of the request. It's decision may confirm, raise, or lower the rating in the Report. 15. Attached hereto and made a. part of this Compensation Flan is a form of "Report of Performance Evaluation" which is to be used to evaluate the employees performance and work. The Common Council may from time to time change the form, make amendments or additions thereto or add supplements thereto to be used specifically for the Fire, Police, Board of Public ?,Tcrks or other Departments. Copies of any changes of form are to be sent to the employees concerned. REPORTCF PERFORMANCE EVALUATION - INTERIM SUMMARY Ll CITY OF ITHACA, N.Y. Date Employee Name Number From To Position Department Period Rate Each Outstanding Use space to describe Employee's Factor--v Competent strengths and weaknesses. Give Improvement Needed examples of work well done as well Unsatisfactory as when deficient. Give plans for improving performance. Mark boxes at left: "+" for strong, Over-all ratings of "outstanding", "✓" for standard, "-" for weak, "unsatisfactory" and "improvement "N" for not rated needed" must be substantiated hereon by written comments and examples. Quality of Work ------------------ [D C) ❑ CO. ❑ Accuracy --------------------- ❑ Neatness of work product ❑ Thoroughness [ Oral expression [-] Written expression Quantity of Work ❑ ❑ 0 ❑ ❑ Production volume of acceptable quality [] Completion of work on schedule Work Habits-------------------------- 0000 R Observance of work hours Observance of rules and regulations ❑ Observance of safety rules [] Compliance with work instructions. LD Orderliness in work Application to duties Attendance Work Interest ---- 13❑ Attitude toward work ❑ Enthusiasm Increase in knowledge of job Relationships with People ❑ ❑ ❑ ❑ (consider tact, courtesy, self control, patience, loyalty, discretion and the like) 0 Colleagues, subordinates, superiors D Meeting and handling the public Resourcefulness and Initiative ❑ ❑ ❑ q ❑ Performance in new situations ❑ Performance in emergencies ❑ Performance with minimum instructions Supplemental Factors D D 0 Continued on reverse side Su-Dervisory Ability ❑ ❑ ❑ (For Supervisors Only) 0" ❑ Planning and assigning ❑ Training and instructing ❑ Achieving disciplinary control ' ❑ Developing personnel ❑ Evaluating personnel ❑ Providing leadership ❑ Making decisions O Being fair and impartial ❑ Getting results (—)Promoting high morale OWN Important - Continue comments on attached sheet it additional space is required. Over-all Rating - Outstanding ❑ Improvement needed 0 Competent ❑ Unsatisfactory ❑ Signature of Reporting Supervisors Copy of Report given to employee-Date ----------- Copy of Report mailed to employee-Date ---------- This Report is based on my observation Address ----------------------------------------- and/or knowledge. It represents my ___________________ ------------------------------ ob,jective evaluation of the employee's Report discussed with employee-Date-------------- work performance. By--------------------------------------------- ------------------------------------------------ Rater Date_______________ This Report has been discussed with me. I do not necessarily agree with it. Rater or reviewer Date_______________ Date ___________________________ Dept. Head (or Date_______________ Employee's authorized representative) Signature________________________________________ SUPPLEMENT TO REPORT OF PERFORMANCE x'VPLUPTION FOR ITHACA FIRE DEPARTMENT Check boxes at left with "+" for strong, Outstanding "tell for standard, "-" for weak, "N" Competent not rated Improvement Needed Unsatisfactory 1. STATION WORK U 0[—j 0 a. Observance of Working Hours Applies not only to punctuality in reporting for work, but applies to punctuality and readiness at drill time, posted work schedule, meeting schedule, etc. ❑ b. Cooperation -- Team Work Completes his own tasks and helps others in their assignments as needed. Employee gets along with others in station. Employee is obedient to superiors. Employee is considerate of others. Cooperates between shifts. ❑ c. Maintenance of Quarters Takes responsibility for assigned area. Cleans according to instructions of Officer in Charge. Does not leave dirty other man's cleaning station. Observes station procedures. Keeps the station premises neat, clean and in good order at all times. ❑ d. Maintenance of Apparatus and Equipment Checks accessories daily for placement and proper operation. Notes repairs needed and reports unusual conditions. Driver checks apparatus completely each day and reports condition as required. ❑ e. Observance of Safety Procedures Is alert to hazardous conditions. Takes precautions to prevent accidents to self or others. Does not create hazardous conditions or fail to correct them upon observance. ❑ f. Maintenance of Reports and Records Keeps reports and records current and according to departmental regulation. Makes legible entries in records. Leaves file in correct order and in good condition. Is familiar with reports and records for which he is responsible. 2. SKILLS 13 O❑ ❑ a. Knowledge of Basic Skills Demonstrates his knowledge of standard techniques for carrying out basic skills. Improves his knowledge of standard procedures when need for improvement is brought to his attention. Continually works toward improving his knowledge of standard procedures for basic skills. (This knowledge includes Fire Underwriters' pamphlets, and other printed matter furnished.) . - z - C] b. Application of Standard Techniques Follows standard techniques in execution of basic skills. Improves his skill in applying standard techniques when need for improvement is explained to him. Continually works to improve his skill in the application of standard techniques. U c. Care and Use of Tools and Appliances Knows the location and the appropriate use of all of the tools of his job. Is skillful in the manipulation and use of the tools of his job. Cares for and maintains tools and equipment in conformance with manufacturerts specifications and departmental policy. U d. Mental Alertness Is aware of the position and tasks of every member of the team. Observes and anticipates changing conditions affecting the team. Is attentive and receptive to orders and instructions in drills. e. Cooperation -- Team ?cork Does not resist drills or drilling. Completes his own tasks and helps others in their assignments as needed. Shares his knowledge and experience with the team. Is receptive to changes in drill techniques. 0 f. Observance of Safety Principles Takes precautions to prevent accidents to self or others, Is alert to hazardous conditions. Uses safety equipment and clothing as prescribed by department. g. Knowledge of Automotive Equipment The employee has knowledge of and the ability to operate automotive equipment to which he is assigned. 3. EMERGENCY V70RK no o o C� a. Adjustment to Situation Recognizes emergency problems. Evaluates possible alternative actions. Exercises initiative where changing conditions or new conditions make this necessary. Is receptive to changes in strategy. D b. Response to Orders Executes orders promptly. Keeps officers informed of new or changing conditions. IJ c. Application of Standard Techniques Is skillful in using standard techniques in meeting emergency situations. Improves his skill in applying standard procedures when need for improvement is explained to him. Continually works to improve his skill in the application of standard techniques. Completes basic tasks within reasonable time. - 3 - { d. Cooperation — Team Work Carries out his own tasks and helps others in their assignments as needed. Shares his job knowledge and experience with others. Adjusts to the total job whether short-handed or not. e. Observance of Safety Principles Takes precautions to prevent accidents to self or others. Is alert to hazardous conditions. Uses safety equipment and clothing as prescribed by department. 4. FIRE PREVENTION [] Q D CD (� a. Application of Codes Follows standard procedure for inspecting any occupancy, Demonstrates ability to recognize hazards. b. Thoroughness of Inspection Is familiar with those portions of the codes applicable to his fire prevention job. Interprets and applies codes correctly. Keeps reports up to date according to the departmental require- ments. c. Preparation of Reports Maintains files in proper order and in good condition. Is familiar with all reports and records for which he is responsible. d. Public Education Establishes a business-like relationship with the public.. Explains Code provisions and purposes effectively. Obtains cooperation and understanding of the importance of fire prevention. �f e. Follow-Up of Inspection Complies with follow-up procedures. Makes follow-up inspection as schedules. 5. PUBLIC RELATIONS C30 0 a. General Conduct Employees conducts himself, on or off duty, in such a manner as to reflect credit to the Fire Service. b. Personal Appearance Employee wears proper uniform in the accepted manner. Employee's uniform is neat and clean. Employee keeps his person clean and well groomed. c. Meeting and Handling the Public Employee is courteous to the public in all contacts. Employee gives reliable and accurate information or assistance to the public. Employee observes departmental procedures in using the telephone.. T?ORK PERFORMANCE EVPLUATION PLAN - CITY OF IMACA, N.Y. (Subject to approval of Cormon Council) MEANS THAT Employees receive recognition for good performance. Employees are aided in improving their present performance and in preparing for promotion, Employees and supervisors gain a clearer idea of their mutual work relation- ships. "Gripes" are cleared up before they have a chance to become worse. Employees know what is being reported of them and their work to the "top management," Supervisors have been furnished with an important tool to improve supervisory techniques, training, communications and morale, GENERAL INFORMATION FOR EMPLOYEES Work Performance Evaluation is not just a once-a-year affair. !ITnether you realize it or not your work performance is being rated continually. Every day you work, every job you do gives your supervisor a chance to observe how well you perform your duties, Work Performance Evaluation procedures are designed to get down on paper a record of your significant performances so that your supervisor can be guided by the facts and not rely on memory. They are also intended to help him carry out his rating function as objectively as possible. With the use of these pro- cedures the effects of "personalities" can be eliminated, Two procedures that we believe will help to keep the evaluations or ratings in line with the facts are: 1. Writing out just what we mean by "outstanding, competent, improvement needed, unsatisfactory" and how arrived at in the Report of Performance Evaluation. 2. Arranging for you and your supervisor to discuss your work performance freely, fairly, frankly and objectively„ To sum it up - the chief aim of this program is to let you know just how you are getting along on your job and to help you get along even better in the future. The Report of Performance Evaluation which is an integral part of this pro- gram, provides for interim and summary ratings through use of various major factors each supported by several specific work categories, Narrative comments should be made wherever possible and must be made Tfrhen over-all rating is flout.. standing," "improvement needed," or "unsatisfactory." 1_11 supervisors must participate in the preparation of the Reports., All Reports must be'signed by the immediate supervisor, the next higher supervisor or supervisors, if any, and the department head. Where an employee has only one supervisor the Report may not be considered complete until reviewed and signed also by the Personnel Consultant. When raters and reviewers have significant differences they must 2 - be clearly stated on the Report with examples, but the department head shall have the majority weight when there are differences. Your over-all evaluation or rating is based upon a fair and reasonable consideration of'the various factors as they affect your work: quality and quantity of work, work habits, work interest, relationships with people, re- sourcefulness and initiative, "other," and supervisory ability. ?nihere factors do not fit your work they are omitted. There supplemental work factors are needed to rate your work adequately they become an integral part of the Report of Performance Evaluation„ When advised of any interim or summary over-all rating, you receive a copy of the Report which then furnishes a common ground for objective and constructive discussion of your work performance. If you believe any interim or summary Report in which you are rated "im- provement needed" or "unsatisfactory" is not in line with the facts, you are en- couraged to discuss your Report further with your supervisor or supervisors as a desirable, friendly, constructive, and informal routine. If this still does not resolve the prvolem you may, within seven calendar days immediately follow- ing the notification of your rating, make a request in writing together with reasons, to your immediate supervisor for a further review of your Report of Performance Review. You may then review your Report in person with all those who have signed the Report. A review decision must be rendered and confirmed to you by the department head in writing within seven calendar days from receipt of your request. If you believe the review decision is not in line with the facts you may request a review by the Advisory Committee as outlined in Section 14- of the Ithaca Compensation Plan Rules. An interim Report of Performance Evaluation shall be completed for each employee not less than twice each calendar year. Likewise a Summary Report shall be completed prior to the beginning of the new fiscal year with sufficient time for additional review with your supervisors and department head if desired. In addition a Report must be completed each month for each probationary employee, for each employee whose latest rating is "unsatisfactory," and for each employee when changing jobs or leaving city employment. TO RATERS AND REVIEWERS As a supervisor in your daily duties -you are continually weighing the evidence as to how effective your workers are doing their jobs. In his work an employee will usually meet,, exceed or fall short of what you reasonably expect of him. As a result of weighing the evidence you assign him one of the four over-all ratings of the Report of Performance Evaluation. Use of the Report provides a much sounder basis for rating then reliance on memory and unwritten records. In rating an employee under this program simply put into action your know- ledge of the work duties to be performed, the manner in which they should be performed, and how well they are being performed by the employee. Performance evaluations or ratings fairly determined on the basis of actual work require- ments followed by frank and constructive discussion of the employees actual work performance will foster mutual understanding between you and the employees you supervise. - 3 - Actual recording of the employee's over-all rating is simple. However, before you begin you should first be sure you are thoroughly familiar with the various work factors indluded in the Report of Performance Evaluation, also any supplemental factors which become part of the Report. Likewise you should be thoroughly familiar with the information under the title, "Definitions of Over-All Work Performance Factors," which appears later. Allowance should be made for the new employee or special circumstances. Written comments should be used freely and must be used as set forth on the Report of Performance Evaluation. Objectivity is more easily attained by narrative comments based on written records made during the course of the rating period. Give examples of work well done as well as work deficiencies. Give specific plans for improving performance together with a schedule for follow Up. You should supply any statement you think is specially descriptive of an employee's performance in the job. Your efforts to describe an employee's work performance will define more clearly your evaluation of him and help you in assigning him a rating which neither under-rates nor over-rates his perfor- mance, As a supervisor you should aim to encourage discussion of work performance with your workers at all times during the period covered by the Report and not just during the few days prior to and immediately following its completion. Job or work performance standards should be based on the tasks of the job and not on the rating factors in the Report of Performance Evaluation. Your work standards should be made known continuously to each employee. You should make certain that each employee has a clear understanding of them. Ordinarily very few employees, even in a large work group, will be either outstanding or definitely unsatisfactory and unfit workers. DEFINITIONS OF OVER-ALL `STORK PERFORMANCE FACTORS As used in the Work Performance Rating Program, the over-all ratings have the following meanings: "OUTSTANDING" Performance is consistently and substantially above the requirements of the Job in all respects throughout the year. Genuine "outstanding" performance on the part of an employee must tend to be somewhat unusual due to the fact that the employee does not normally receive an opportunity to work on extraordinary or especially difficult assignments greatly beyond the regular demands of his position.. Therefore, 'Outstanding" means performance far above the level of work normally required of an employee in that position. This rating in his summary Report recommends an employee for Work Performance increment and such other award as approved by the Common Council, "COMPETENT" Performance consistently meets requirements of the job in a satisfactory manner throughout the rating period. - 4 — Performance produces what can reasonably be expected of a well qualified employee in the title. Performance gives evidence of increased effectiveness over previous periods, if any. In some areas of his total work, his performance is consistently at a level above such requirements. Such a worker will very often do a better job than might be expected of a fully competent person in the title. In evaluating the employee against the requirements, allowance should be made for new employees, working conditions, variation in kind and condition of facilities and equipment, and the like. This rating in his summary Report recommends an employee for Work Performance increment. "TEPROVEMENT NEEDED" Performance does not meet minimum requirements of the job as substantiated by the detailed Report of Performance Evaluation. Performance is below average expected of his work group, has not improved commensurate with his length of service and remains below the minimum require- ments. Performance indicates the necessity for such improvement as additional skill, speed, better attendance, job interest, work habits, initiative and the like. This rating is indicative of a positive need for a series of prompt, frank and constructive discussions between employee and supervisor regarding de- ficiencies in his work, together with specific suggestions and plans for effect- ing improvement. If there is insufficient visible improvement in the indicated deficiencies after a reasonable time, and after due warning to the employee, consideration should be given to a transfer to other duties more suitable to his abilities, or consideration of demotion or other corrective action. Employee may not be placed in this rating more than one year unless the rating is unanimously approved by all raters and reviewers on his Report of Work Performance Evaluation. This rating in his summary Report results in the withholding of a performance increment or loss of credit for one year toward longevity increment. Likeirise the appointing officer may not appoint him to a promotional position until the rating on his Report of Work Performance Evaluation shall have become a higher rating. "UNSATISFACTORY" Performance is consistently below the minimum requirements of the job, is characterized by consistent weakness and deficiency in his work and fails to respond adequately to training and correction. - 5 His performance is deficient for reasons substantiated by the Report of Performance Evaluation with its written statement listing deficiencies -with specific examples demonstrating the nature and seriousness of his unsatisfactory performance. This rating is indicative of a positive need for a series of prompt, frank and constructive discussions between employee and supervisor regarding de- ficiencies in his work together with specific suggestions and plans for effect- ing improvement„ If there is insufficient visible improvement in the indicated deficiencies after a reasonable time and after due warning to the employee, consideration should be given to demotion, dismissal and/or other corrective action. This rating in his summary Report results in the withholding of a perfor- mance increment or loss of credit for one year toward longevity increment. Like- wise the appointing officer may not appoint him to a promotional position during the ensuing fiscal year. BUDGET REQUISITION FOR THE YEAR 1962 To: Hon. Ralph C. Smith, Mayor and Members of the Common Council Budget requisitions for the year 1962, as filed by the various city departments have been reviewed by the Finance Committee and are presented herewith for Council consideration as follows: 196o 1961 1962 1962 11 BOARD OF PUBLIC T,dCRKS Budget Budget Requests Tent6tive 114 Bd. of Pub. silks, Administration 18;453 26,733 29,640 26,928 114E Bd. of Rib. Wks, Admin. - Equip, 1,600 - - - 116 City Engineer 32,087 34,401 429274 42 125 116E City Engineer - Equipment 1,600 1,600 - - 119 City Hall 14,050 12,000 12,004 12,004 120 Ybnic:ipal Bldg. - 330 E. State St 110200 7,300 7,200 7,200 161 Street Cleaning 20,800 19,241 19,241 199241 161-E Street Cleaning - Equipment - _ .. 162 Refuse & Garbage 551250 53.199 54,600 54,600 162E Refuse & Garbage - Equipment 22;000 .- 28,500 11500 168 Storm Sewers 12,200 11,820 12000 129000 169 Mosquito Control 39,000 3,000 3,200 3}000 180 Street Lighting 38 200 438868 47 000 46 600 181 Highway Maintenance 89,300 919013 103,700 103,000 181E Highway Maintenance - Equipment 27,000 27,500 35,640 17,640 181A Public Utility - Street Repairs 201000 20,000 209000 201000 182 Snow & Ice Removal 26,700 44,981 36,000 361000 182E Snow & Ice Removal - Equipment 2,300 4,400 8,350 8 .350 183 Highway Department - Buildings 19900 19075 11825 11025 183E Highway Dept - Equipment - 550 1 350 184 Bridge Maintenance 15,500 16#620 17,350 17,350 185 Creek Maintenance 10650 69920 7,000 7,000 185E Creek Maintenance - Equipment 250 - - - 186 Highway Shop Maintenance 9t350 9,625 10,700 99225 186-E Highway Shop Maintenance-Equip. - � - 1,600 187 Traffic Control 16,500 162050 17,470 16,150 187-E Traffic Control - Equipment 450 v 2,000 3,323 j 230 Forestry Division 411850 430242 50,770 50 1132 230-E Forestry Division - Equipment 59750 3450 1,400 1;400 232 Stewart Park 20$500 22,700 22,550 22,592 232-E Stewart Park - Equipment 125 3,240 1,300 1000 234 Golf Course l31050 14,700 17,479 17,077 234-E Golf Course Equipment 400 1,500 100 250 Municipal Parking Areas 2,500 21821 2,780 1#530 252 Cemetery 6 1375 7;975 8,000 79930 252E Cemetery - Equipment 150 240 200 200 253 Airport Park 5;900 8,300 8,500 89423 253E Airport Park - Equipment - - 600 600 254 Airport 11400 •200 200 -200 TOT:4L BOARD OF FUBLIC WORKS 548340 558.214 631.523 588,.695 2, FIRE DEPARTMENT' 132 Fire Fighting 217 1120 2301089 247;328 247,888 132E Fire Fighting - Equipment 3,.695 4,198 25,878 626 133 Fire Dept, Bldgs. - Supplies 123000 12,,485 14;426 13p190 TOTAL FIRE DEPARTMENT 232,815 246,772 287,632 261,704 30 UNDER CONTROL OF COUNCIL 100 Charter Revision Committee 101 Common Council 625 39075 2,950 2,950 102 Mayors Office 4.350 41400 4,400 4;400 106 City Controller 10,000 9,484 108 Chamberlain 27,855 31,033 333332 33639 108E Chamberlain - Equipment - 11304 350 250 110 City Clerk 29,221 38,431 34,710 35,314 • 110E City Clerk - Equipment 11000 10,200 400 500 111 Assessor 14315 15,'850 11,644 211526 112 City Attorney 5,000 6,400 6,400 69400 113 Civil Service & Personnel Corslt, 3234 5,642 3859 5?859 113E Civil Service - Equipment 41 75 117 Elections 51496 51898 7,321 7,1321 117E Elections - Equipment 200 100 1,.700 1,700 118 City Court 18,709 199385 209584 20096 118E City Court - Equipment 200 173 830 668 2 - 196o 1961 1962 1962 UNDER CONTROL OF COUNCIL (CON+T) Budget Budget Requests Tentative_ 121 Planning Board 23,952 30,789 33,177 30,912 121E Planning Board - Equipment - - 243 243 122K Municipal Surgeon 1,750 12750 1,750 1 750 123 City Historian 300 100 100 100 128 Employees Retirement System 90:550 91,'935 107,000 107,000 129A Social Security 22,000 27,000 28,200 289200 129B Undistributed Expense 660 825 725 725 129C Health Insurance 13150 13,000 13,500 13;500 130 Police Department 256,891 278;558 298,612 288#623 130.E Police Department - Equipment 6,'375 7,922 10,506 10,603 134 Building Commissioner 12,296 120848 27,716 18,095 134-E Building Commissioner - Equip. 100 - 850 50 135 Board of Zoning Appeals 150 1 50 150 150 137 Sealer of Weights & Measures 5,380 5,922 6145 6,145 137-E Sealer of Weights & Measures Equip 250 115 360 138 Public Pound - Dog Catcher 1100 11100 1;100 2;200 139 Parking Meters 14#391 14;691 15 ,320 15 ,020 139-E Parking Meters - Equipment 51000 6400 5,350 6;723 260 Miscellaneous Expenses 33,860 42,060 37,163 37,163 Insurance 27430 30,748 30 1000 30000 Contrb. to Community Transit System - - 25,000 9 1500 261 'Workmens Compensation 5 x500 6;500 6500 6500 Youth Commission 32,872 33,317 33,749 33,749',' Contingent Fund 35;000 35,243 509000 35;000 Total Under Council 699x203 773,839 871,696 832.3 $ 4. DEBT SERVICE 270 Principal 35,000 35,000 47,000 47,000 271 Bond Antic. Notes - Principal 40,000 40,000 48,000 4$1000 272 Interest on Bonds 7,320 6;700 7;875 13,955 273 Interest on Temporary Loans 46730 10;799 5010 5010 Total Debt Service 87,050 92,999 108,785 114865 5. CONSTRUCTION & PERMANENT IMFROVFI,,ENTS Surface Treatment of Dirt Streets 150,000 14,704" 15,000 15;000 Curb & Gutter Renewal 100000 14,704 15,000 15,000 Gravel Basing of Streets 101000 9,795 10,000 10,000 Machine Paving 18,500 46 244 16,400 16,400 Replace Concrete Wall (Cliff Street) 10,000 - _ Park Development 49,700 25,000 12,000 12,000 Storm Sewers: Warren Place - Hook to Richard P1. 2;800 - _ - Adams St. - Cascadilla Creek to First 2,600 Cliff St. to Campbell Avenue 4,900 .. - Adams Street - Second to Third - 2,200 7' _ Elmira Road - 2,200 - - Madison Street - - 2;900 2900 Mitchell Street - _ 9,600 9,600 Hector Street _ 4,200 4,200 Walkway on Gunshop Hill 1 800 - Gravel Basing New Subdivision Streets 13,500 19;590 26;700 25;000 Department of Public Works Storage Yd. 4'000 33000 33000 3 7000 Renewal of E. Green Street Parking Lot 33500 5,186 - Remodel Waite Boathouse 4,000 8,200 1,500 1,500 Lincoln Street Repaving 400000 - _ _ Rebuild Retaining Wall, Walk & Railing @- Stewart Avenue - Fall Creek & Thurston - 3 9'000 _ _ Concrete Retaining Wall - Terrace Place - 49000 - - Concrete Retaining Wall - Stone Quarry Rd - - 1,200 13200 Beautification Elmira Road _ _ 10,250 _ Guard Railing - State St & Mitchell St. - - 1;350 1,350 Widen Buffalo St - Stewart Ave to Eddy St - - 419'000 Develop Brookfield Rd - Cliff St to Fallview - - 2,300 2 300 Develop Taylor Place - Northerly from Hook Pl- - 6;000 6?000 Repave Dryden Rd-Maple Ave to City Line - _ 32,000 32,000 Storm Damage - Elmira Road _ _ _ 1,865 Total Construction & Perm. Imprvmts. 190,300 157,823 210,400 159,315 6,, CAPITAL RESERVES No. 4 Bridges - 501000 No. Fire Engines - _ _ 10;000 Total Capital Reserves - 50,000 10,000 � 3 - The following is a recapitnlation of the entire budget requisition by groups as provided by ttje City Charter, together with a comparison for the two previous years: 1960 1961 1962 1962 Budget Budget Requests Tentative 1. Board of Public Works 550;340 558 1214 631,523 788,695 2. Board of Fire Commissioners 232;815 246,772 287,632 261,704 3, Under Common Council 699;203 •77_ 3`;839 •871;696 832,358 Total Maintenance 1,482,358 1,578;825 1,790;851 1,682' 4. Debt Service 87,050 92;499 108;785 114;865 1,569,408 1,671;324 1,899,636 1,79`x,622 5. Constr. & Perm„ Imprvmts. •1900300 157;823 210;400 1590315 19759,708 1;829;147 2,110,036 1;95— 6* Capital Reserves �. 50; _000 _ 10;000 GRAND TOTAL BUDGET 137591708 12879,147 2,110,036 1,96— 6 0 37 ESTIMATED INCOME 1960 1961 1962 1962 Budget Budget Requests Tentative Surplus Prior Year 112,320 861426 50,000 509,000 Miscellaneous Revenues 598;742 609,319 595,585 595,585 Due from other funds 49,851 56,476 760,913 752,221 645,585 645o585 Taxes on assessed value of 79,937032 @ 12050 for year 1960 998,794 On ass'd value of 808725,373 Q 13.96 for year 1961 1,126,926 On ass'd value of 818128,499 @ 13.96 for year 1962 19132;554 1;1329-554 1,759,708 1,879x147 1,778,139 1,778.139 December 27, 1961 TENTATIVE BUDGET 3.962 CURRENT REVENUES & EXPENDITURES WATER 1960 1961 1962 1962 Account Final Final Requests Tentative 3Ui-1 Water & Sewer Administration 241858.20 25,807,20 25589.00 243157.00 Water Administration Equip4 180.00 180.00 - 301-2 Contribution to General Fund 15 210.00 18;150.00 16;260.00 16 260.00 306 Water Metering Section 113182.00 11;220.00 123870.00 123870.00 307A Debt Service - Water Principal 103000.00 153000.00 155000.00 153.000100 307B Debt Service ►- Water Interest 23100.00 15950.00 1,755.00 13755,00 309 Water & Sewer Building & Yard 113700.00 11,640.00 103485.00 103515.00 312 Water & Sewer Shop & Equipment 149280.00 17,700.00 21,093.00 21,438.00 New Equipment 143220.00 11,856.00 103074.00 103975.00 314 Water & Sewer Compo Ins. taxes & Retiremeht 22;545.60 26,100.00 26;520.00 26;760.00 369 Plumbing Inspector 4,398.00 3;630.00 3;642.00 35642.00 302 Watershed 4;250.00 22,520.75 32,225.00 30,885.00- 303 Water Treatment Plant 43,146.00 45;420.00 51,525.00 51,275.00 304 VanNattas Pumping Station 32,618.00 26,900.00 34f870,00 32,815.00 305 Water System-General Maint. 16,150.00 17,650.00 21,700.00 19,400.00 308 Hector St, Pumping Station #1 2,790.00 2,95 0.00 3,350.00 3,350.00 313 Hector St. Pump. Station #2 860.00 860.00 800.00 800.00 311 Water & Sewer Service Acct. 43;500.00 43;500.00 43;500,00 435500.00 315 Maintenance Valves & Hydrants 6;000.00 6;700.00 75400.00 7,400.00 316 Maintenance of Stand Pipes 5,165.00 5,180.00 4,305,00 4,985.00 317 Flushing Water Mains 1!800.00 1,800.00 29200.00 2;200.00 TOTALS 286,952.80 316,713-95 345,163.00 340,982.00 New Construction 340 Thurston Avenue Bridge 8,353.98 - - New Main Ext.. 4059.55 10;000.00 12,600.00 12,600.00 New Filter - 203000.00 - .. 341 New Tanks - Land Acquisition - 10,000.00 - .. Engineering Services - 13;000.00 TOTALS 13.313.53 53,000.00 12,600.00 12,,600.00 Total Operating & Constr. 300;266.35 369;713.95 3571763.00 353;582.00 Capital Reserves 20,000.00 - .. .- Contingency 141420.36 30;52204 31;612.00 35;793.00 3349686.69 4000236.00 3899375.00 389.375.00 ESTIMATED REVENUES Surplus 5;211.69 21;661.29 30'1000-00 301 000.00 Metered Water 2733000.00 316 0'000.00 302,575.00 3023575.00 Hydrant Rental 129675.00 12,675,00 129700.00 12,70000 Service Account 43,500.00 43,500.00 43,500.00 43.500.00 Income from Property Rent 300.00 200.00 600.00 600.00 Income Sale of Property - 6,200.00 - - TOTAL FROM REVENUE 334,686.69 400,236.00 309,375.00 309,375.00 1 a TENTATIVE BUDGET 1962 CURRENT REVENUES & EXPENDITURES SEWER 1960 1961 1962 1962 Account Final Final _Requests Tentative 3C1-1 Water & Sewer Administration 16,572.00 17,204.00 17,049.00 16,101.00 Sewer Equipment 120.00 120.00 - - 301-2 Contribution to General Fund 10140.00 12,100.00 10 840.00 10 840.00 306 Water Metering Section 70454.80 71480.00 80580.00 8580.00 307X Debt Service y Sewer Principal 41,000.00 409000.00 501000.00 50 000.00 307-D Debt Service - Sewer Interest 33,637.61 421838.00 46,795.00 47,200. 00 309 Water & Sewer Building & Yard 7,800.00 7,760.00 6,990.00 7 010.00 312 Water & Sewer Shop & Equip. 9,520.00 11,800.00 14,062.00 14,292.00 New Equipment 9,480.00 7,904.00 6716.00 7'316.00 314 Water & Sewer Comp, Ins, taxes and retirement 15;030.40 17;400.00 17;680.00 171840.00 369 Plumbing Inspector 2,932.00 1,650.00 2.428,00 2 428.00 360 Sewer System-General Maint. 7 000.00 7,500.00 71500-00 7 500.00 361 Man Seater Cleaning & Flushing 4,400.00 4,400.00 51100.00 5'100.00 362 Ma in Sewer Stoppages 1;600.00 1'600.00 1,600.00 1,600.00 364 Se-rAage Treatment Plant 43400.00 60,162.00 48'730.00 49,735.00 365 Buffalo Street Rump. Sta. 1'570.00 1570.00 1,550.00 1050.00 366 Wood Street Pumping Station 19870.00 1,870.00 1'850.00 1'850.00 367 Cherry St. Sewage Pimp. Sta. 1,130.00 1,370.00 1,500.00 1000.00 368 Giles St. Sewage Treat. Plant 1,180.00 1,280.00 1,625.00 1,625.00 370 Ezra Rd. Sewage Pimp. Sta. 1;130.00 1,650.00 1,600.00 1;600.00 TOTALS 216,966.81 248,429.00 252,205.00 253,667.00 350 New Construction - - 7,487.00 7,487.00 Total operating & Constr. 216,966.81 248,428.00 259,692.00 261,154.00 Capital Reserves 5,000.00 - - - Contingency 6;027.03 2,725.00 15,844.00 140382.00 227.993.84 251,154.00 275,536.00 275,536.00 ESTIMATED REVENUES Surplus 16,468.84 6,954.27 7,500.00 7;500.00 Metered Sewer 174,675.00 193,000.00 214,686.00 214,686.00 Sewer Rental 23,850.00 21,700.00 23,250.00 23,250.00 Capital Contribution by Cornell 15,500.00 16:500.00 16;500.00 Plumbing Inspector Fees 21000.00 3,000.00 2,600.00 2,600.00 General Fund 11",000.00 11;000.00 111000.00 11;000.00 TOTAL FROM REVENUE 227,993.84 251,154.00 275,536.00 275,536.00 it low 6 N L� ,� Ltd r�-1 [�1] N Nrir-IMriri r�Ir�Ir�IrH r-I-Ir-IH rir�lr�irlr-1 rpl �+ eQ-Ix r�i �+ MMNNN W A �� N `CQ N�°ir�Ir�i r�i ��°-Ir°-IH�r°-I �°+ °i�r°-+ °;r�a �r°i °+�r�I �r°�ir�+ ��°�ir°�ir�+ a� (Ni 9 r-I a. 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