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HomeMy WebLinkAboutTB Minutes 2016-12-29 Meeting of the Ithaca Town Board Thursday, December 29, 2016 at 11:00 a.m. Agenda Call to order 1. Discuss and consider payment for a portion of the City Parks Survey 2. Discuss and consider setting a Public hearing regarding a proposed local law “Authorizing a Monetary Gift to the City of Ithaca to Support Gorge Rangers for the Six Mile Creek Gorge” 3. Continue discussions of potential modifications to 2017 Capital Improvement Plan due to Maplewood development. 4. Discuss and consider selection of electrical contractor for fiber line work at Town Hall and Public Works Facility, and authorize Town Supervisor to sign contract. 5. Consider Consent Agenda Items a. Town of Ithaca Abstract b. Appoint PB Alternate 6. Consider adjournment TB 2016-12-29 page 1 Meeting of the Ithaca Town Board Thursday, December 29, 2016 at 11:00 a.m. Minutes Board Members Present: Bill Goodman, Supervisor; Rod Howe, Deputy Town Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Pamela Bleiwas Staff Present: Bruce Bates, Director of Code Enforcement; Judy Drake, Director of Human Resources; Debra DeAugistine, Deputy Town Clerk; Jim Weber, Highway Superintendent; Lisa Carrier-Titti, Network/Record Specialist Mr. Goodman called the meeting to order at 11:04 a.m. Agenda Item: Discuss and consider selection of electrical contractor for fiber line work at Town Hall and Public Works Facility, and authorize Town Supervisor to sign contract. Mr. Goodman said that this work will prepare for the digital phone system. We got three quotes, the lowest being from Richardson Brothers for $14,350. Ms. Leary pointed out that one of the bids said labor at prevailing wages, and she wondered whether Richardson paid the prevailing wage. She wouldn’t want them to be the low bid by underpaying their workers. Ms. Carrier-Titti said she believes it’s addressed in our standard contract, and Richardson received that contract. Mr. Goodman said Richardson agreed to use the contract we provided, which contains a clause that says it’s subject to the approval of the attorney for the town. TB Resolution 2016-172: Authorization to Award Contract for the Town Hall and Public Works Facility Internal Fiber Optic Line Project and Authorize Supervisor to Sign It Whereas, the adopted 2017 Ithaca Town Budget includes $20,000 for hiring an electrical firm to prepare Town Hall and the Public Works Facility for the new digital phone system by running internal fiber optic lines (the “Project”); and Whereas, pursuant to the Town’s Procurement Policy, the Town has received three quotes for the Project; and Whereas, the Town Supervisor has reviewed the quotes and qualifications of the firms and has determined the lowest quote in the amount of $14,350.00 was made by a responsible company, Richardson Brothers Electrical Contractors, Inc., 19 Quarry Road, Ithaca, NY 14850; Now, therefore, be it TB 2016-12-29 page 2 Resolved, that the Town Board hereby authorizes the award of the contract for the Project to Richardson Brothers Electrical Contractors, Inc.; and be it further Resolved, that the Town Supervisor is authorized to execute such contract subject to approval of the final contract documents by the Attorney for the Town. Moved: Bill Goodman Seconded: Rod Howe Vote Ayes: Goodman, Howe, Levine, Hunter, DePaolo, Leary, Bleiwas Agenda Item: Discuss and consider payment for a portion of the City Parks survey Mr. Goodman said that after receiving the draft survey, he sent the city some questions about our parks and trails that Mike Smith put together to include in the survey, and which the city has agreed to include. We’re looking for information on usage of town parks and trails. They originally asked for $5000, but he thought $3000 was a more appropriate contribution from the town. Ms. Hunter asked whether board members would have the opportunity to look at the questions and provide input. Mr. Goodman responded that he had already sent out the questions Mr. Smith put together, but that there might be a chance to make further changes. He agreed to show them to Ms. Hunter after the meeting. The basic purpose is to list our parks and trails so people can check which ones they’ve visited in the last year, and what they thought of the condition of those parks and trails. TB Resolution 2016-173: Authorize Payment to the City of Ithaca to Assist with Parks Survey Whereas, the City of Ithaca has requested that the Town of Ithaca help the City with a monetary contribution to assist it in conducting a survey of usage of parks; and Whereas, the Town Board has discussed making a payment in exchange for the City asking questions about usage of Town parks and trails when they do the survey, which will provide the Town with information that is of benefit to Town residents; Now therefore be it Resolved, the Ithaca Town Board hereby approves the payment of $ 3,000.00 from Line A1990.499, Contingent Account, to the City of Ithaca to include questions relating to usage of Town parks and trails in the City’s parks survey. Moved: Bill Goodman Seconded: Tee-Ann Hunter TB 2016-12-29 page 3 Vote Ayes: Goodman, Howe, Levine, Hunter, DePaolo, Leary, Bleiwas Agenda Item: Discuss and consider setting a public hearing regarding a proposed local law “Authorizing a Monetary Gift to the City of Ithaca to Support Gorge Rangers for the Six Mile Creek Gorge” The money is to help the city hire additional rangers to patrol the Six Mile Creek gorge. Because this is considered a gift to the city, we have to pass a local law. He will ask the city clerk attend the meeting to report on the 2016 program statistics. TB Resolution 2016-174: Set a public hearing regarding proposed Local Law entitled “Authorizing a Monetary Gift to the City of Ithaca to Support Rangers for the Six Mile Creek Gorge” Whereas, the City has requested that the Town of Ithaca help the City with a monetary contribution of $8,000.00 to assist it in hiring additional Rangers in 2017 to increase their patrols of the Six Mile Creek Gorge lands owned by the City and located in the Town of Ithaca, now therefore be it Resolved, the Ithaca Town Board will hold a public hearing at Town Hall, 215 N. Tioga St. on the 9th day of January 2017 at 5:30 p.m. for the purpose of considering a proposed local law “Authorizing a Monetary Gift to the City of Ithaca to Support Rangers for the Six Mile Creek Gorge.” Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote Ayes: Goodman, Howe, Levine, Hunter, DePaolo, Leary, Bleiwas Agenda Item: Continue discussions of potential modifications to 2017 Capital Improvement Plan due to Maplewood development. Mr. Weber said they broke down the tasks and responsibilities of staff that will be required to accommodate the accelerated development approvals for Maplewood, not including the water tank and water main. These are shown on the 2017 CIP Staffing Discussion handout (Attachment #1). The main issue is the expenditures agreement he’s required by New York State law to enter into with the town board, which focuses on our roads. The Perry Lane rebuild will require lots of design services by town staff. Since we’ve outlined that staff is not available to do that, he proposed shifting the Northview and Northview West work from 2019 to 2017, since it’s a straight overlay that does not require design services. He also proposed adding Juniper, which we could get done for $100K to $150K. That would be able to offset the $500,000 identified for Perry Lane, which would be shifted out. By doing that, we were hoping to do Pineview Road and Hickory Terrace out of our permanent improvement monies. Doing those roads, along with the TB 2016-12-29 page 4 work already done on Rich Road and Spruce Way, means all of the roads in those residential neighborhoods will have been constructed and repaired. It cleans up that area so we can move on to other areas. That would take care of the expenditures agreement for highway work. With the information that came out of the East Hill study, the Pine Tree tank will be shifted to a future year. We had already shifted the Christopher Circle and Sapsucker Woods water mains to 2017. The designs for those are already done and we’re ready to put them out to bid to complete those two problem areas. Engineering techs will provide construction and inspection services for those projects, which should take the contractor the majority of the summer. He proposes that the Cliff Street water main and pump station be shifted off to future years. We won’t be able to do sanitary sewer or manhole rehabilitation. Drainage improvements will be limited to what the highway staff can do. We won’t be able to do the modifications to our storage building. The Hungerford Heights playground is grant money, and he’s not sure whether the grant has been authorized yet, but laying out the new design will require survey time. For the South Hill culvert repairs, we won’t take on anything big, but will try to get one done that staff can do. Out of the operating budget for water, we had proposed that GHD do a study for South Hill and West Hill. Because of the high density of development identified in those areas, we feel it’s critical to get this study done. That will fall onto him and Mr. Thaete. The DEC has modified their MS4 requirements for stormwater, and Mr. Thaete will be responsible for doing all the documentation and making sure any modifications to that are addressed. We’re in a position where we can’t fulfill the CIP program we submitted and that was approved by the board. This shifting of the CIP will entail extensive discussions with the public works committee to study the long-term impacts associated with the need to facilitate the Maplewood development. Mr. Goodman said one of the reasons Perry Lane would be removed is because it’s more complicated than the others and will also require drainage work. Mr. Weber said it’s similar to Marcy Court, where we’re seeing metal pipes failing. The way the catch basins were installed in proximity to the curbing, they don’t function in collecting drainage, so there’s extensive design associated with to the rebuild. We need to deal with the driveways, mailboxes, culverts, etc – details we won’t have time to focus on this year. Mr. Goodman said the Hungerford Heights Park was part of the grant for two playgrounds. We got $50,000 from the state; we pay half and they pay half. On staffing, Mr. Weber and Mr. Thaete are focusing on the administrative approvals for Maplewood, which includes final site plan approval; the approval for the Ellis Hollow water tank; preparing all the maps, plans, and reports for the public interest order for the water tank and the new water main down Ellis Hollow Road; and the application to the comptroller’s office because it’s a project worth more than $900,000. Mr. DePaolo asked whether anyone has tried to calculate what the cost impacts of deferring some of the projects will be to taxpayers. By accommodating Maplewood, we’re incurring higher costs for the projects we have to push off, so maybe we should figure out what it costs us to prioritize this project over others. Mr. Weber responded that he would have to sit down with Mr. Solvig to see forecasts of future construction costs. Costs never go down, they always go up. There are uncertainties with regard TB 2016-12-29 page 5 to construction costs for next year because of the new administration. Fuel costs will also be going up and fuels and oils are a significant part of any construction project. Mr. DePaolo said it’s a moot argument unless there’s a way to recapture those expenses. We need to consider those questions. Ms. Hunter asked if we’re doing the work on Juniper Drive so we spend the money we put in the budget. Mr. Weber responded that we know there are some problems with Juniper deteriorating, and this way, the whole neighborhood will be done and we won’t be back in another year or two. Ms. Leary asked how far out Perry Lane would need to be pushed and what the effect would be on the road. Mr. Weber said that, based on the anticipated schedule for Maplewood, the work would probably not be done until at least until 2019. There are no inherent life safety issues; it’s more about maintenance. That falls within the normal operations of the highway department. Ms. Leary stated that giving public works more money wouldn’t help because of staff time. But instead of deferring some projects, could we find more money in budget to pay for them? Mr. Weber responded that if we had someone else design the projects and do some of the construction administration, that might help, but managing the consultant still falls back on staff. Mr. Goodman said that in terms of the 2017 CIP, instead of the Pine Tree Road tank replacement, we have to work on the new tank for Ellis Hollow Road. Instead of the Cliff Street water main, we’ll have to work on the new main along Ellis Hollow. We don’t have the capacity in house to prepare the documents and plans to put them out to bid. He asked if the Cliff Street water main would be pushed out to 2018. Mr. Weber responded that the Cliff Street water main is significant because it is one of the interconnects between the city and the town. We also have two water mains on Cliff Street, a high pressure and a low pressure, and we want to consolidate to one main, but we also want to assist the city because they have areas of low pressure due to the way the system is configured. That is higher priority than Salem, Winston, and Winthrop, but on the other hand, we’re starting to see a significant number of breaks on Salem and Winthrop: two on each just this year. The needs will vary, depending on what happens to break and how bad the breaks are. But right now, the Cliff Street water main is our first priority. Mr. Goodman said that we originally thought it would be great to get the site prep done for the Ellis Hollow tank in 2017 so that when the 2018 construction season started, we could just get the tank put up, and also work on the water main in 2017. But given where we are in the schedule, we’ll have to put out an RFP for an outside engineering firm to do the preparation of the designs, so work may not get done in 2017. TB 2016-12-29 page 6 Mr. Weber said the schedule he put together assumes we start the process next week, preparing and developing the scope for services. If we get forward on that, we’re not looking to authorize any construction until late August. Then we deal with contractors, and that takes us out to mid to late September, assuming a contractor actually wants to start a project that late. Most of them are trying to complete the jobs they already started. By that time, we’ll have the designs for the site grading, so we can potentially start modifying the site for the tank location, but it wouldn’t be to anyone’s advantage to start any significant construction and let it sit over the winter. If we started construction in the beginning of 2018, we’d be pushing our luck to have it done by October/November of 2018, and the project wouldn’t be done until 2019. That’s his conservative schedule, based on public process. Ms. Leary asked whether the schedule could be shortened on the front end. Mr. Weber responded that there are opportunities to shorten the schedule, but that public works has to plan around town board meetings rather than scheduling special meetings. So sometimes that adds two to three weeks. Ms. Leary pointed out that we’ve often had special meetings to move time-sensitive issues forward. Mr. Weber said that some of the design schedule will run concurrently with administrative process approvals that he and Mr. Thaete will be working through. The whole discussion of maps, plans, and reports is a skeletonized schedule without specific details. And we won’t know the details until after survey and design has been completed. Agenda Item: Consider Consent Agenda Items a. Town of Ithaca Abstract b. Appoint PB Alternate Mr. Goodman said that the county is holding it bicentennial in 2017 and have prepared a historical maker for each municipality. He’s been asked that the town board consider where we might want our marker installed. Mr. Bates said that this is going to be a trying year pushing Maplewood through. Just the paperwork alone is stressful to all staff. We’re doing the best we can, but we’re going to run into a lot of problems. TB Resolution 2016-175: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Town of Ithaca Abstract b. Bolton Point Abstract TB 2016-12-29 page 7 Moved: Tee-Ann Hunter Seconded: Pamela Bleiwas Vote Ayes: Goodman, Howe, Levine, Hunter, DePaolo, Leary, Bleiwas TB Resolution 2016-175a: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 1617 - 1720 General Fund Townwide 70,932.43 General Fund Part-Town 50,042.22 Highway Fund Part-Town 50,249.69 Highway Reserves Account Water Fund 38,629.23 Sewer Fund 17,191.61 Gateway Trail – H8 Trumansburg Water Tank Repl – H9 Park Lane Water Main Improv – H11 2,119.45 Sapsucker Woods Water Main – H12 Christopher Circle Water Main – H13 Sand Bank Road Reconstruction – H21 Risk Retention Fund 273.25 Fire Protection Fund 1,159.00 Forest Home Lighting District 257.58 Glenside Lighting District 86.84 Renwick Heights Lighting District 113.12 Eastwood Commons Lighting District 215.44 Clover Lane Lighting District 26.02 Winner’s Circle Lighting District 72.85 Burleigh Drive Lighting District 89.14 West Haven Road Lighting District 293.97 Coddington Road Lighting District 173.65 Trust and Agency 1,374.00 Expendable Trust – Inlet Cemetery Debt Service TOTAL 233,299.49 TB Resolution No. 2016-175b: Appointment of Planning Board Alternate Member Be it Resolved, that Melissa Hill of 318 Rachel Carson Trail, Ecovillage, is appointed as the Planning Board Alternate member for a term beginning January 1, 2017 and ending December 31,2017. Consider Adjournment On a motion by Pamela Bleiwas, seconded by Pat Leary, the meeting adjourned at 11:52 a.m. Subniitted by Db^ra DeAugistineVEir-st Deputy ToWiTClerk TB 2016-12-29 page 8 2017 CIP Staffing Discussion     Plans and specification modifications for Sapsucker and Christopher Watermain projects have  been completed.   Dan and Jim will focus on the administration approvals (Planning, Codes and Comptroller) for  Maplewood. Expect to be completed  by May or early June   Dan will continue to provide Engineering support to Maplewood as they move through the  planning process. At this time no detailed plans have been submitted for the development,  therefore there is still a considerable amount of staff time and effort required to be ready to  construct.   With all of Dan’s time dedicated to Maplewood, all remaining Planning and codes reviews will  be handled by David, thus eliminating his time for project design   Sam and Taran will be providing DSNY support (over 1 week/month) and  PW maintenance  support ( see job task memo) until the water projects begin then they will be providing  inspection services until the projects are complete (Sept/Oct)   New requirements from DEC relative to the MS4 Stormwater permit will require  implementation. The stormwater manager, Dan, will be responsible for this work with support  from potential summer interns   There are a number of unknowns at this time relative to any potential development that could  begin construction this summer, Holochuck, Amabel, Larissa Lane, hotel on rte 13, gateway  trail and any cooridination with City projects which will require PW staff support.   Therefore PW is not in a position to be able to complete the CIP projects that have been  identified within the approved Town of Ithaca 2017 Budget  ELLIS HOLLOW WATER TANK AND WATER MAIN IMPROVEMENTS Water Tank Schedule July 2018 Certificate of Occupancy needed June 18, 2018 Two weeks clear time for last minute items June 11,2018 Mixer installation. Health Dept. authorization approval, disinfection and VOC testing (1 week) June 4, 2018 Fill tank (1 week) May 7, 2018 Erection of tank and curing of joint compound (weather concerns) (4 weeks/holidays) April 30, 2018 Material delivery (1 week) Site shutdown for winter December 1, 2017 Tank site preparation and construction (fencing, grading, sloping, stabilization) November 15, 2017 Pour and cure tank floor (2 weeks) October 18, 2017 Preparation to form, pour, cure, and prep foundation (3-4 weeks) October 6, 2017 Under slab piping and site piping testing and disinfection (1.5 weeks) September 15, 2017 Under slab piping and site piping installation (2-3 weeks) September 9, 2017 Install catch basin, control pit, and drainage for tank overflow (1 week) August 28, 2017 Retaining wall/slope stabilization (1.5 weeks) August 28,2017 Control pit electrical - work with NYSEG and Bolton Point (1 week) Can be combined with other site operation August 14, 2017 Rough grading/compaction (2 weeks) July 24, 2017 Mobilization, material certs and reviews (2-3 weeks) Notice to Proceed July 10, 2017 Contract paperwork, insurance, bid review and contract signatures (2 weeks) June 19, 2017 Advertise (3-4 weeks) June 12, 2017 Plan reviews. Health Department approvals (2 weeks) April 17, 2017 Survey, design (prelim & final), prep construction documents (8 weeks) March 15, 2017 Consultant selection (4 weeks) September 28, 2016 Site plan, variance. Comptroller's approval, SEQRA (28 weeks) Water Main Schedule July 2018 Online and approved June 11,2018 As-built approvals. Health Department approval, retesting of disinfection/flushing (3 weeks) May 7, 2018 Punch list, final work at control building (4-5 weeks) Site restoration, clean-up, sign off from Tompkins County for work on and across Ellis Hollow Road Site shutdown for winter November 1, 2017 Pressure testing, disinfection, flushing October 14, 2017 Line charging, site clean-up, and E&S work for winter shutdown (3 weeks) May 10, 2017 Main installation and contract work (4-5 months) Notice to Proceed April 12, 2017 Material certifications, contract document signatures, insurance submittals (3-4 weeks) Health Department approval December 21, 2016 Survey, design, administration approvals, Tompkins County Highway approvals (4 months) (Survey cannot be complete with snow cover) November 23, 2016 Consultant selection and funding approval/project scoping (4 weeks) TOWN OF ITHACA5-YEAR CAPITAL IMPROVEMENT PROGRAM2017 CAPITAL BUDGETINFRASTRUCTURE2019 iCost2020Cost2021CostWATER TANKSEast King Road PRV $-200,000East King Road PRV $200,000: $SUB-TOTAL - Water Tanks $sub-total-Water Tanks $200,000SUB-TOTAL - Water Tanks $WATER MAINSEast Hill Water Main Imprvmnts S550.000Burleigh - Concord - Lexington $750,000Renwick Drive Area Water Main $750,000Muriel Street Water Main625,000Brandywine-Slmsbury Water Main600,000Sub-Total - Water Mains $1,175,000Sub-Total - Water Mains S750,000SUB-TOTAL - Water Mains $1,350,000SANITARY SEWERSJC Projects:Sewer & Manhole Rehabilitation $300,000Sewer & Manhole Rehabilitation $300,000Sewer & Manhole Rehabilitation ; $300,000lAWWTF Improvement Bonds $200,000lAWWTF Improvement Bonds $200,000lAWWTF Improvement Bonds $200,000SUB-TOTAL - Sanitary Sewer $500,000SUB-TOTAL - Sanitary Sewer $500,000SUB-TOTAL - Sanitary Sewer $500,000STORM DRAINAGEDrainage Improvements $250,000Drainage Improvements : $250,000Drainage Improvements $250,000ROAD IMPROVEMENTSLower Bundy Road : $500,000Forest Home Dr (Judd Falls to City) $1,500,000Seven Mile Drive $250,000Northview Road200,000Chase Lane250,000Northview Road West100,000Compton Road300,0001SUB-TOTAL - Road Improvements $800,000SUB-TOTAL - Road Improvements $1,500,000SUB-TOTAL - Road Improvements $800,000TOWN FACILITIESPWF n Admin Offico Addition $ 350,000PWF Truek Wash-Bay $ 300 000PWF - Admin Office Addition $600,000PWF - Truck Wash Bay400,000SUB-TOTAL - Town Facilities $400,000Sub-Total - Town Facilities $SUB-TOTAL - Town Facilities $600,000 1PARKS & TRAILSSouth Hill Trail Culvert Repairs $50,000$$lacovelll Park Playground50,000Sub-Total - Parks & Trails $100,000Sub-total - Parks & Trails SSUB-TOTAL - Parks & Trails $TOTAL ANNUAL COSTS:2019 TOTAL: $3,225,0002020 TOTAL: $3,200,0002021 TOTAL: $3,500,000Bondina Group - 2019Bondina Grouo - 2020Bondina Grouo - 2021East Hill Water Main Imprvmnts $550,000East King Road PRV $200,000Renwick Drive Area Water Main $750,000Muriel Street Water Main825,000Burleigh - Concord - Lexington750,000Brandywine-Slmsbury Water Main600,0002019 Road Improvements300,0002020 Road Improvements1,000,0002021 Road Improvements300,000PWF - Truck Wash Bay400,000PWF - Admin Office Addition600,000New Lonq-Term Debt - 2019: $1,875,000New Long-Term Debt - 2020: $1,950,000New Lonq-Term Debt - 2021: $2j250,000C-2 TOWN OF ITHACA5-YEAR CAPITAL IMPROVEMENT PROGRAM2017 CAPITAL BUDGETINFRASTRUCTURE2016Cost2017Cost2018CostWATER TANKSTrumansburg Road Tank Repl. $900,000Pine Tree Road Tank Repl.$900,000. $Pino Treo Road Tank Repl. 600,000SUB-TOTAL - Water Tanks $900,000SUB-TOTAL - Water Tanks$900,000SUB-TOTAL-Water Tanks $Water mainsSapsuckor Woods Water Main $—rl25,000Sapsucker Woods Water Main$550,000Salem Dr-Winston Dr-Winston Ct$875,000'.Ctrristopher Circle Water Main 325,000Christopher Circle Water Main450,000Winthrop Drive Water Main600,000Park Lane Water Main500,000Cliff Sreet Water Main850,000Remove Cliff Sreet Pump Station150,000Sub-Total - Water Mains $1,250,000SUB-TOTAL - Water Mains$2,000,000SUB-TOTAL - Water Mains$1,475,000SANITARY SEWERSJC Projects:Sewer & Manhole Rehabilitation $300,000Sewer & Manhole Rehabilitation$300,000Sewer & Manhole Rehabilitation$300,000lAWWTF Improvement Bonds $200,000lAWWTF Improvement Bonds$200,000lAWWTF Improvement Bonds$200,000 1Jointly Owned Interceptors300,000SUB-TOTAL - Sanitary Sewer $500,000SUB-TOTAL - Sanitary Sewer$800,000Sub-Total - Sanitary Sewer$500,000 1STORM DRAINAGEDrainage Improvements $Drainage Improvements $Drainage Improvements $ROAD IMPROVEMENTSSand Bank Road - Upper End : $ 650,000Perry Lane - Rebuild$500,000Upper Bundy Road $ 80©-,000Town Line Road - Robuild n —150,000Culver Road - Overlay200,000Sand Bank Road - Upper End650,000Upper Bundy Road500,000Glenside Road - Overlay—150,000Town Line Road - Rebuild150,0001SUB-TOTAL - Road Improvements : $500,000SUB-TOTAL - Road Improvements$700,000Sub-Total - Road Improvements$800,000TOWN FACILITIES$PWF n Robuild Fuoling Station$-500,000PWF - Rebuild Fueling Station$500,000PWF - Modify Fluids Storage Area100,000SUB-TOTAL - Town Facilities $SUB-TOTAL - Town Facilities$100,000SUB-TOTAL - Town Facilities$500,000PARKS & TRAILSSouth Hill Trail Culvert Repairs $25,000South Hill Trail Culvert Repairs$135,000South Hill Trail Culvert Repairs$50,000^5 000Grandviow Park Playground50 000Grandview Park Playground50,000Hunqerford Hqts Park Playground 50,000Hunqerford Hqts Park Playground50,000Michigan Hill Park & Trail90,0001Sub-Total - Parks & Trails $25,000SUB-TOTAL - Parks & Trails$185,000SuB-TOTAL - Parks & Trails$190,000 1TOTAL ANNUAL COSTS2016 TOTAL: $3,175,0002017 TOTAL;$4,685,0002018 TOTAL:$3,465,000Bondlna Group - 2016 2017Bonding Group - 2017Bonding Group - 2018Trumansburg Road Tank Repl. $900,000Pine Tree Road Tank Repl.$900,000Salem Dr - Winston Dr - Winston Ct$875,000Pine Troe Road Tank Ropl. —600,000Sapsucker Woods Water Main550,000Winthrop Drive Water Main600,000Sapsucker Woods Water Main —r|36,000Christopher Circle Water Main450,0002018 Road Improvements-Christophor Cirolo Water Main —335,000Cliff Sreet Water Main850,000PWF - Rebuild Fueling Station-Park Lane Water Main500,000Remove Cliff Sreet Pump Station150,000Michigan Hill Park & Trail-2016 Road Improvements-2017 Road Improvements200,000New Long-Term Debt - 2016 2017: $1.400,000New Long-Term Debt - 2017:3^100,000New Long-Term Debt - 2018:T"1,475,000C-1 TOWN OF ITHACA NETWORK/RECORDS SPECIALIST MEMORANDUM TO: TOWN BOARD MEMBERS FROM: LISA CARRIER-TITTI DATE: DECEMBER 21, 2016 RE: PROPOSALS FROM ELECTRICAL CONTRACTORS CABLING OF TOWN HALL AND PUBLIC WORKS FACILITIES FOR DIGITAL PHONE SYSTEM AND FLOOR MOUNTED CONFERENCE ROOM DATA/POWER. Please find attached three electrical proposals for cabling at Town Hall and Public Works facilities required for the new digital phone system. In addition, Town Hall conference rooms will have installed floor mounted Cat6 and power. Three proposals were obtained from local electrical contractors based upon recommendation of Town Staff. Each includes running, termination and testing of cabling at both Town Hall and Public Works. 1: Matco Electrical Corp: $31,000 2: Pleasant Valley Electrical, Inc.: $18,000 • Was contractor for 2016 Front Office renovations • Familiar with Town Hall building particulars 3: Richardson Brothers Electrical Contractors, Inc.: $13,000 I am asking you to select one of the contractors and authorize the Town Supervisor to entering into an agreement with them. Please call (273-1721 ext. 132) or email me (LTitti@town.ithaca.ny.us) if you have any questions prior to the December 29th meeting. 245 Cecil A. Malone Drive Suite 3 Ithaca NY 14850 Phone: (607) 273-1880 Fax: (607) 273-5872 10/14/16 ELECTRICAL PROPOSAL To: Lisa Carrier-Titti Network/Record Specialist Town of Ithaca Re: Installation for the new Cat 6 Data cabling system. From: Joe Tomazin Work Included: 1) Provide and install 56 each Plenum rated Cat 6 cables with required terminations and testing at the Town Hall Building. 2) Provide and install 22 each Plenum rated Cat 6 cables with required terminations and testing at the Public Works Building. 3) It is understood that wall at Town Hall will be opened to access cables from basement to 1st floor level, work by Town personnel. Lot Price: $23,550.00 Option to install floor mounted Cat 6 and Power as reviewed at 5 locations: 1) Carpet to be repaired or replaced by owner. Lot Price: $7,500.00 Work Excluded: Over Time or Shift Labor Special Insurances Patch Panels Carpet Repair Wall Opening Patch Paint. Bonds JoeTomazin Ithaca Office Manager Matco Electric Corp. jtomazn@matcoelectric.com Provide labor and materials for data additions as note: 215 N. Tioga Street: -Provide and install (5) floor boxes with (1) duplex receptacle and (1) Cat 6 Jack. -Provide and install (12) Cat 6 data runs to office cubicles. -Provide and install (16) Cat 6 data runs to wall box locations. -Provide and install (1) 48 port Cat 6 patch panel in existing rack for new data wiring. 106 Seven Mile Dr.: -Provide and install (18) Cat 6 data runs to wall box locations. -Provide and install (1) 24 port Cat 6 patch panel in existing rack for new data wiring. -Base price assumes drop ceiling in entire area for installation as indicated. -Base price includes testing and certification for new cabling installation. Cat 6 cable bid at non plenum rated. No allowance for patch chords. Labor at prevailing wage, no tax. Materials: $ 5,000.00 Labor: $13,300.00 Total: $18,300.00 Eighteen Thousand Three Hundred and 00/100 Dollars invoice plus 30 Town Of Ithaca Lisa B. Carrier-Titti Nework/Record Specialist 215 North Tioga St. Ithaca NY 14850 607-273-1721 Data additions 215 N Tioga and 106 Seven Mile Dr. 30 12/13/2016 18,300.00 135