Loading...
HomeMy WebLinkAbout5.25.2023 Minutes 1 VILLAGE OF CAYUGA HEIGHT May 25, 2022 Zoom ID # 411842540 BOARD OF TRUSTEES 10:00 a.m. SPECIAL MEETING Present: Mayor Woodard; Trustees: Hubbard, Marshall, Rennekamp, and Robinson; Village Engineer B. Cross; Clerk Walker; Yaw’s Manager M. Albro. 1. Call to Order: Mayor Woodard calls the meeting to order at 9:59 a.m. 2. W2O Trickling Filter Pump Replacement Quote: •Mayor Woodard states that at the May Board of Trustees Meeting it was discussed that if there was not a quick solution to the electrical issues with the current trickling filter pumps that the Board would call for a special meeting to declare an public emergency in order to approve the W2O quote. •B. Cross states that there still is no explanation to why the pumps are not running as they were previously. There may be some opportunities to continue to evaluate the issues. The reason we are here today is that time is of the essence to get production started on building the three new pumps since there is a three to four month build out. •M. Albro from YAWS Environmental states that when the new Master Control Centers (MCC) were installed they noticed that the Electrical Distribution Device was not supplying the same amount of electrical load to the pumps. •M. Albro states that the pumps now are running at a higher speed and amperage which will stress the pumps and shorten the life span. •B. Cross states that he spoke to Trustee Salton, and he wanted to let the Board know he was in support of this Public Emergency Resolution and that we should continue to exhaust all possibilities on why the pumps are now failing. •B. Cross states that he has reached out to GHD Engineering, Matco Electric, Eaton, and W 2O will all be taking a look at the situation in the next few days. •Trustees Marshall and Trustee Hubbell state that we should not only look at the electrical aspects of these pumps but also the mechanical aspects. •Trustee Robinson states that he knows that the third pump that is bad has a motor and could that motor be put in service. •M. Albro states that it is possible, but his worry is that it’s the pumps themselves that are causing the motors to struggle. •Mayor Woodard asks if the pumps could have been having problems before last week? 2 •M. Albro states that the staff collects daily readings on all outputting devices, so it is unlikely that we missed anything. •B.Cross states that as part of the Phase 2 work at the plant was to install new MCC Boards with Variable Frequency Drive (VFD) panels. The issue started when those parts were turn on. •Trustee Marshall inquired about the concrete work that would be needed to replace these pumps. •B. Cross states that the contractor is confident that the existing footprint will match up and there will not be a need for more work. •Trustee Marshall wonders if there will still be an opportunity to back out of this agreement to purchase the W2O pumps under an public emergency basis if we identify a simple fix to the current issue. •B, Cross states that there is still no reason to wait to place this order. These pumps are part of the budgeted items for the upcoming fiscal year. •Trustee Hubbell states that he would like to know what we are going to do if the pumps fail before the new pumps are ready. •M. Albro states that they will have to watch the pumps hourly, and he might have to turn the pumps down and alternate them running on maximum output. •M. Albro states that another reason we should ask now is due to the fact that if a pump goes down and our testing results fail the EPA and NYSDEC standards then we are subject to serious fines. •Mayor Woodard asks if we divert sewage down the Kline Rd. by-pass will that help us at all. •B. Cross states that everything we can do to reduce the stress on the pumps will help. Resolution # 9461 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees recognizes the public emergency rising out of a unforeseen occurrence with the trickling filter pumps at the Village Wastewater Treatment Plant and will bypass the normal bid process for replacement of the Village Wastewater Treatment Plant Trickling Filter Pumps. Motion: Trustee Robinson Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none 3 Motion Carried Resolution # 9462 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the W2O estimate to supply and install three Trickling Filter Pumps in the amount of $460,800.00 as presented in Exhibit 2024-026. Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried 3 Adjournment: Mayor Woodard adjourns the meeting at 10:45 a.m.