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HomeMy WebLinkAbout09.21.2022_Minutes EXHIBIT 2023-074 Minute VILLAGE OF CAYUGA HEIGHT Wednesday, September 21, 2022 Zoom Meeting ID # 4118425407 BOARD OF TRUSTEES MONTHLY MEETING Present: Mayor Woodard; Trustees: Hubbard, Marshall, Rennekamp, Robinson, and Salton; Police Chief Wright; Village Engineer B. Cross; Director of Public Works Wiese; Clerk Walker; Treasurer Dolch; Attorney Marcus: J. Biloski 1. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. 2. Appointment of Jennifer Biloski as Village Trustee: Village resident and former Village Trustee Jennifer Biloski has joined the Board of Trustees to fill the vacancy by former Trustee C. Vanloan. •Mayor Woodard would like to appoint J. Biloski as a Village Trustee for one official year (4/2023) Resolution # 9257 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the appointment of Jennifer Biloski as a Village Trustee for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Salton Nays: none Abstentions: Robinson Motion Carried 3a. Approval of Meeting Minutes: August 17, 2022 (Exhibit 2023-061) BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the August 17, 2022 Meeting minutes as presented. Motion: Trustee Salton Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Salton Nays: none Abstentions: Biloski, Robinson Motion Carried •Voted on at the end of the Meeting when Trustee Robinson was present. 3b. Approval of the Special Board Meeting Minutes: September 7, 2022 Resolution # 9259 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves September 7, 2022, Special Board Meeting minutes as presented. Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, and Robinson Nays: none Abstentions: Biloski, Rennekamp, and Salton Motion Carried 4. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2023-063) •Fire Superintendent Tamborelle states that the fall recruit class dinner is tomorrow night and there is a lot of interest. •Superintendent Tamborelle states that the only action item he has tonight is for the Board to approve the Cayuga Fire Company fundraising letter. Exhibit 2023-064 Resolution # 9260 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the Cayuga Heights Fire Company fundraising letter to be mailed out to Village residents as presented in Exhibit 2023-064. Motion: Trustee Salton Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 5. Privilege of the Floor: •Village resident Denise Ramzy of Kline Rd. addresses the Village Board with some concerns about the Walking Safe Cayuga Heights Sidewalk Project. •D. Ramzy states that over the last year or so communication has broken down and little information has been shared. This week she now has noticed blue tape around a number of trees that she assumes will be cut for the project and NYSEG has been installing poles and has to move one that they mistakenly placed in the way of the future sidewalk. •Mayor Woodard states that there haven't been any updates on this project and that is why the Village hasn't attempted to reach out to those affected by this project. It is also news to her that NYSEG was doing any work on Kline Rd. •D. Ramzy states that this action looks like the project is making progress but received nothing from the Village. She would like to re-establish a line of communication going forward. She would also like to express her concerns about the overall scope of this project and the lack of input from Village residents. •Mayor Woodard states that NYSDOT informed the Village that trees could not be cut down during certain times of the year in order to protect nesting bat populations. •The Village DPW has made the decision to cut the trees down before that time of the year comes back around but the overall design scope of the project has not changed. •B. Cross states that the timing for the offseason for the bats is right now until Spring. So, we have a lot of time before we need to cut those trees. We are not planning to do it right away since we are also waiting for NYSDOT to approve the design phase of this project. •B. Cross further states that the Village cannot even provide the details that you are asking for and you are one hundred percent correct that the. The drawings we have do not help understand the scope of this project. What we all need to move forward from NYSDOT doesn’t exist yet. •D. Ramzy states that she does not want to miss the opportunity for changes to be made to this project. •B. Cross states that there will be opportunities for Village residents to participate in the design phases once the Village has approval from the NYSDOT. •D. Ramzy states that the other concern she has is that she now has three NYSEG telephone poles on her property. •D. Ramzy also states that NYSEG trimmed her trees to make room for the additional poles and left the trimmings and streetlights on the property. •Mayor Woodard states that she will have B. Cross contact the NYSEG Representative first thing tomorrow and complain about the way this situation has been handled. •Trustee Salton states that NYSEG will be back to put the streetlight back on the pole. •Mayor Woodard completely sympathizes with D. Ramzy and will draft a letter to NYSEG and the Public Service Commission expressing the Village's frustration with NYSEG and their pole replacement program. •Village resident R. Nesbitt of Highland Rd. addresses the Village Board. He would like to echo D. Ramzy’s comments about information sharing about the Walking Safe Cayuga Heights Sidewalk Project. •R. Nesbitt states that from what he sees this plan has no continuity with any other streets. He feels that it is time to seek more money for this project so it can be done correctly. He also feels that the Village has not done an adequate study to move forward with the best plan that would accomplish walking safely in Cayuga Heights. •R. Nesbitt states that the projects section on the Village website is horrible. Everything should be in one place such that a reasonable person could look at that and understand the full scope of a project without searching for it. •R. Nesbitt states that he is very concerned about the drainage issues that already exist at this location and adding a sidewalk will only increase the problem. •The other concern he would like to raise is the truck and car traffic through the Village. •R. Nesbitt also states that traffic is not limited to cars. The other day there was an 18-wheel truck that traveled down Kline Rd. •Mayor Woodard states that trucks that size are not allowed to travel on Village roads. •B. Cross states that Village roads are not restricted and do not have any limitations. •Mayor Woodard states that she will look into what the Village can do to reduce large truck traffic on Village streets. •Trustee Robinson joins the meeting at 7:22 p.m. •Village Clerk J. Walker states that the normal time allowed for the privilege of the floor is 2 minutes, but this Board has always made it a point to let Village residents communicate with the Board as much and as long as they want. 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2023-065) •Village Treasurer Dolch states that the OSG has finally approved the FYE 2021 AUD. •Village Treasurer Dolch states that she needs the resolution to move money from contingency into expense account A1460.200 designated as Record Management Subscriptions Resolution: 9261 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the transfer of $4000 from the Contingency account A1990 to the Record Management Account A1460.200. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Village Treasurer Dolch also states that we under-budgeted account G8130.480 WWTP Purchase Sewer Services and need to fund $22,000 from Sewer Contingency G1990.400 Account. Resolution: 9262 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the transfer of $22,000 from the Sewer Contingency account A1990.400 to the G8130.480 WWTP Purchase Sewer Services Account. Motion: Trustee Hubbell Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Approval of Abstract # 4 Resolution: 9263 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #4 for FYE 2022-2023 consisting of TA vouchers 24-31 in the amount of $13,787.24 and Consolidated Fund vouchers 196-280 in the amount of $824,860.90 and the Treasurer is instructed to make payments thereon. Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 6. Report of Mayor Woodard: b. Public Hearing on 2213 N. Triphammer Road Property Maintenance Violation: •Mayor Woodard opens the Public Hearing at 7:43 p.m. •Mayor Woodard closes the Public Hearing at 7:44 p.m. •Village Clerk Walker states that now the Board has to acknowledge that the property located at 2213 N. Triphammer Rd is still in violation and issue a certified letter stating the owner has thirty days to bring the property back into compliance. •Attorney R. Marcus states that the Board should determine by resolution that the property is in violation and has thirty days to remedy the situation. If the thirty days go by, the Village may perform the remediation. Resolution: 9264 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees has determined that the property located at 2213 N. Triphammer Rd. is still in violation as described in the notice and now has thirty days to remediate the violation if not the Village will follow the procedures in Local Law 2 and perform or hire out the work to bring the property located at 2213 N. Triphammer Rd. back into compliance. Motion: Trustee Hubbell Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: Salton Motion Carried •Village Attorney R. Marcus states that for the record that in the event this violation continues then the Board does not have to repeat the Public Hearing process. •Trustee Salton states that this is not legal and would like another opinion. Why should a resident be on double secret probation for the rest of their life? •Village Attorney R. Marcus states that he did discuss this with NYCOM and they supported the language in our law. c. Public Hearing on 325 Highland Rd. Property Maintenance Violation: •Mayor Woodard opens the Public Hearing at 7:53 p.m. •Village Resident M. Defay states that she lives next door to the vacant property. She states that someone cut the grass because it was out of control. The property looks abandoned and there are maintenance issues everywhere. •M. Defay would like clarification on what will happen next to the property and if there will be any exterior maintenance. •Village Attorney R. Marcus states that the notice that was issued was for lawn maintenance only. •Trustee Salton asks if M. Defay knows who came and cut the grass at 325 Highland Rd. •M. Defay states that one of the neighbors down the street was concerned about the property. •Mayor Woodard closes the Public Hearing at 7:56 p.m. •Village Attorney R. Marcus states that if that is the case then the property is no longer in violation. •Mayor Woodard inquires about the condition of the backyard. •M. Defay states that the backyard is out of control and has not been touched in the last year and a half. •Village Attorney R. Marcus that the Village Board can still issue a notice since the work to bring the property into compliance was not complete. •Trustee Salton asks if anyone from the Village has inspected the property. •Director of Public Works M. Wiese states that he has not been on the property. Resolution: 9265 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees has determined that the property located at 325 Highland Rd. is still in violation as described in the notice and now has thirty days to remediate the violation if not the Village will follow the procedures in Local Law 2 and perform or hire out the work to bring the property located at 325 Highland Rd. back into compliance. Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: Salton Motion Carried d. Public Hearing on Proposed Local Law -C of 2022 Sewer Rate: Mayor Woodard states that the 15% rate increase is a significant increase. •Mayor Woodard states that part of the increase to the outside municipality is due to their request to build in the cost for the GHD I & I Study. •Mayor Woodard opens the Public Hearing at 8:03 p.m. •Mayor Woodard closes the Public Hearing at 8:03 p.m. Resolution: 9266 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts Proposed Local Law C of 2022 as Local Law #3 of 2022 and this is an exempt action under 617.5C section 26 & 33the adoption of local law in connection with continuing agency administration and management. A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $4.00/1000 gallons consumed for inside users and a rate of $6.00/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2023, annual sewer rates shall be established at a rate of $4.00/1000 gallons used for treatment of wastewater originating from properties located within the Village and a rate of $6.00/1000 gallons used for treatment of wastewater originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Motion: Trustee Rennekamp Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried e. Schedule a Public Hearing on Proposed Local Law D of 2022- Short-term Rentals: This new local law modifies the short-term rental law of 2018. The permit fee is increasing from $125 to $150 and also increases the fine structure. •Mayor Woodard states that the Village has hired a company that will be able to scrub rental sites to find those residents who are operating short-term rentals without a permit. •Mayor Woodard states that we will publicize this new information through the Enewsblast, Website, and the Annual VCH Newsletter. •Mayor Woodard states that she would like to schedule a Public Hearing for this proposed local law on October 19, 2022, at 7:05 p.m. DRAFT VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW D OF THE YEAR 2022 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 305, "ZONING," ARTICLE V, “RESIDENCE ZONE,” SECTION 305-17(I), "SHORT-TERM RENTAL" PROVISIONS Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the "Village") as follows: SECTION I PURPOSE AND INTENT The Village's Board of Trustees has found that use of residences in the Village as short-term rental units continues to occur, and that in some cases homeowners have failed to comply with the Village Code's requirements for short-term rentals. Additionally, the Village Board has determined that the short-term rental registration permit fee should be increased. Further, the Village Board has determined that the provisions of Section 305-17(I)(5) concerning penalties for violations are unnecessarily complicated and should be revised and simplified. The purpose of this Local Law is to modify the text of Village Code Chapter 305, Article V, Section 305- 17(I) as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF ZONING LAW ARTICLE V, "RESIDENCE ZONE," SECTION 305-17(I)(3), "SHORT-TERM RENTAL REGISTRATION PERMIT" Subsection 305-17(I)(3)(c), of Article V, "Residence Zone," of the Zoning Law, is hereby deleted in its entirety and replaced with the following: (c) The registration permit fee is $150.00 per year. SECTION IV AMENDMENT OF ZONING LAW ARTICLE V, "RESIDENCE ZONE," SECTION 305-17(I)(5), "PENALTIES" Subsection 305-17(I)(5), of Article V, "Residence Zone," of the Zoning Law, is hereby deleted in its entirety and replaced with the following: (a) The penalty provisions of § 305-113 below shall not apply to any violation of the provisions of this § 305-17(I), and the following provisions shall apply to any such violation. (b) If the owner of any residence who uses the residence or any part thereof for short-term rental in violation of the requirements of this section, whether in violation of registration permit requirements, in violation of the maximum time limits stated in Subsections (I)(2)(a)-(c) above, or otherwise, each such violation shall be punishable by a fine of $300.00, and the registration permit shall be revoked for the current year and may not be renewed for the following year. (c) Each additional violation, including but not limited to, each additional night rented beyond the limits stated in Subsections (I)(2)(a)-(c), shall constitute a separate and new violation, and each new violation shall be punishable by a fine of $300.00. (d) If an owner uses the residence or any part thereof for short-term rental without having obtained a registration permit, the owner shall be prohibited from obtaining a short-term rental registration permit from the Village for the remainder of that calendar year. (e) In addition to any penalties imposed by this section, an owner found in violation of this section shall be liable for any costs and reasonable attorney's fees incurred by the Village of Cayuga Heights related to the enforcement of these provisions against the owner. (f) All penalties assessed in accordance with this section, including all costs and reasonable attorney's fees, shall constitute a lien and charge on the real property on which such lien is levied until paid or otherwise satisfied or discharged and shall be collected in the same manner and at the same time as other Village charges against such real property. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective as of January 1, 2023. Resolution: 9267 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees hereby schedules a Public Hearing to seek comments on Proposed Local Law D of 2022- Short-Term Rentals. Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried f. RaNic PDZ: The Village Board of Trustees is now tasked with coming up with the Village Zoning changes for the submitted Planned Development Zone application for the RaNic Golf Club. •Present via Zoom is the Owner of RaNic Golf Club, Sean Whittaker, and project developers Noah Demarest and Adam Fishel. •Trustee Salton states there should not be any site plan discussion for the Board tonight. •N. Demarest states the Village PDZ consists of seven acres in the Village which will include the hotel and some of the townhouses. •Mayor Woodard states that what we see on the map is where we can expect the townhouses to be built. •N. Demarest states that is correct, the topography and wet areas on this site prevent that from happening. The only exception would be if in the future the club acquired more properties on Hanshaw Road. •Mayor Woodard asks if there will be any issues with setbacks. •Village Attorney R. Marcus states that if the Board wants to establish a different requirement for a setback, then that can be a condition of the PDZ. Furthermore, the Village could state that from Pleasant Grove Road there won't be any development other than for the installation of stormwater facilities. •Mayor Woodard states that she would like clarification on the number of rooms this hotel will have. •N. Demarest states that the intent is to build a three-story, thirty-room hotel with a twenty-room extension then four cabanas or cabins as illustrated at. RaNic - Planning Development Zone - Village Of Cayuga Heights (Cayuga-heights.ny.us) A fixed number has to be determined as defined in the PDZ law. •N. Demarest states that they have proposed in the application a building height of no more than thirty- five feet. •Trustee Marshall states that it mentions that there will be on-street parking for cars attached to the town of Ithaca, and he does not see that in this presentation. •N. Demarest states that the plan has been tweaked a little bit. The form of parking on the Town of Ithaca side is at a ninety-degree angle next to the road that exits onto Hanshaw Road. They are connected to the townhouses. In the Village, there is dedicated off-street parking for the townhouses. •A. Fishel from Marathon Engineering states that there isnt going to be any traditional on-street parking. •Trustee Marshall inquires about the SRF Traffic Study results and when will the Board be able to review those findings. •N. Demarest will provide that information as soon as possible. The study will also provide advice on the existing zoning requirements for different uses and establish recommendations on parking counts based on what we have proposed. •Trustee Marshall recalls the CMC medical office overflow parking agreement with the former Ithaca Country Club and if that has any merit with the new owners of RaNic. •S. Whittaker states that the agreement was never forwarded to him, and he is not aware of any agreement. •Village Attorney R. Marcus states that he does not think the Village Planning Board required that agreement to be recorded or to be binding on future owners of the golf club. •B. Cross states that he has never needed to enforce that agreement. •Planning Board Member E. Quaroni states that the current Village Zoning Law would have to be modified to account for Townhouses. •B. Cross states that he would like to suggest that townhouses or cluster housing already are allowed under an NYS statute which the Village would not be able to prohibit. •B. Cross states that we will need the developers to define the types of cluster housing, One version would be that the dwellings each include some amount of land, and the other version would be the condominium-style where none of the dwellings include any land. •Village Attorney R. Marcus states that the applicant needs to specify which type of ownership will be used for the proposed townhouses in this application. •N. Demarest states that they will need to seek the advise of the counsel to see what the best method is for them to pursue. •Village Attorney R. Marcus asks if there will be any component of this project other than the townhouses that might be subdivided. •N. Demarest states that there are no plans at this time to do any other subdivisions. •Trustee Salton states that he would like to know where people will park when there is a large event at the golf course and what is that number of spaces. •B. Cross states that every parking space that is not associated with the townhouses results in one hundred three spaces for quests. •Trustee Rennekamp asks if the townhouses are limited to one parking spot per unit. •N. Demarest states that the drawing does not show it but there is one car garage under each townhouse and each townhouse has two parking spaces. •Planning Board Member E. Quaroni inquires about whether or not a children's daycare center will be part of the new plan. •N. Demarest states that wording was carried over from the Town of Ithaca PDZ language and he wasn’t sure what was defined as daycare. They will not be providing child daycare at RaNic. •Mayor Woodard would like to know what the price points of the townhouses are. •N. Demarest states that is one component that needs to be studied more. The goal is to be in the $500,000 to $700,000 price range for a two-bedroom 1400-square-foot home. •Trustee Rennekamp states that she is interested in knowing if the traffic study is taking into consideration the increase in pedestrian traffic. •A. Fishel states that is a great point and they will make sure that is included in their traffic study. •Trustee J. Biloski asks if there has been any discussion about sidewalks that connect directly to Cornell through the golf course. •N. Demarest states that they would think that those pedestrians would use the existing sidewalk along Pleasant Grove Rd. •In closing B. Cross reminds the Board that there needs to be to be a lead agency for SEQR and the Town of Ithaca has agreed to become a lead agency. •N. Demarest states that there will be a back and forth between the two municipalities for several months. He will submit a SEQR application to the Town of Ithaca after the Village Planning Board meeting next week. •Village Attorney R. Marcus states that the Village Board will have to enact the new PDZ law before the Village Planning Board could accept a site plan for review and subdivision. 7. Report of The Trustees: •Trustee Hubbell states that the Cayuga Lake Watershed IO held its meeting at Cayuga Lake State Park. The group has a lot of challenges ahead of it. •Trustee Salton states that the Greater Tompkins County Municipal Health insurance consortium (GTCMHIC) Executive Board met and discussed introducing a Medicare Supplement Plan and possibly a Medicare Advantage Plan in the future. •Mayor Woodard states that it will be difficult to get any of our current retirees to switch healthcare plans but going forward it would be a good idea to change to those plans. 8 . Report of Police Chief Wright: Submitted Report (Exhibit 2023-069) •Police Chief Wright states that there were several lengthy investigations that resulted in some good arrests this past month, •Police Chief Wright states that his overtime hours for this month were very low, only 14 hours. •In closing Police Chief Wright states the police pickup truck should be completed later next month. 9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2023-070) •Director Wiese states that the DPW crew has been working on mainly sidewalk gaps this summer. As stated last month he is having difficulty getting concrete. •Director Wiese states that there are some water valves that will need to be replaced in the Village next week. •Direct Wiese states that Cayuga Heights Road will be re-opened tomorrow. •Trustee Hubbell ask about how the four ten-hour workdays worked out. •Director Wiese states that he was very happy with it, this schedule makes it much easier to complete projects. 10. Report of Village Engineer Cross: a. Change Order F.P. Kane: The Right-Sizing Culvert Project is complete, and the contract did finish two other culverts without additional monies. •B. Cross states that the adjusted work orders submitted by F.P. Kane resulted in a change of $95,426.79 Resolution: 9268 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Mayor Woodard to sign the contract change document in the amount of $94,426.79 as presented in Exhibit 2023-071 Motion: Trustee Hubbell Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •B. Cross states that F. P. Kane did a great job for the Village and would recommend them again. b. GHD Dairy One Study: Dairy one provides lab assistance for milk testing. Chemicals used in testing at the facility corroded the steel sewer lines and this resulted in a sewage leak. •B. Cross states that NYSDEC was notified of the leak and they in turn notified the Village that Dairy One needed a formal discharge permit. •B. Cross states that GHD has provided this service for the Village in the past and tonight GHD has a proposal for the Mayor to sign as presented in Exhibit 2023-072. •B. Cross further states that the charges for GHD to do this work will be refunded by Dairy One. Resolution: 9269 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Mayor Woodard to sign the GHD contract for producing an industrial discharge permit for Dairy One as presented in Exhibit 2023-072 Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 11. Report of Clerk Walker: •Clerk Walker states for tonight the Board will need to review and make a decision on authorizing him to enter into discussions with the supply contractor of our natural gas and electricity. •Clerk Walker states that both Constellation Energy (electric) supplier has stated that this year we will see double-digit increases, especially in the winter months. The same goes for natural gas through Direct Energy. •Clerk Walker states that the Village Finance Committee has reviewed these proposals. •Clerk Walker states that these two proposals allow the Village to assign certain months as fixed rates and some at a variable rate. •Trustee Marshall states that these companies are going to have a long-term fixed rate that at some point they will make money and they really don't want us to bet against them. •B. Cross states that the MEGA Consortium has negotiated with multiple possible suppliers on our behalf, and this is the result of the MEGA Consortium providing that information for us. Resolution: 9270 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Village Clerk Walker to negotiate for a four-year contract with Constellation Energy for variable and fixed pricing provided through the MEGA Consortium. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9271 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Village Clerk Walker to negotiate for a three-year contract with Direct Energy for variable and fixed pricing provided through the MEGA Consortium. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 12. Report of Attorney Marcus: No report at this time. 13. Executive Session: Resolution: 9272 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsection (F) the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9273 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits Executive Session and returns to an open meeting. Motion: Trustee Salton Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 14. Adjournment: Mayor Woodard adjourns the meeting at 10:05 p.m.