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HomeMy WebLinkAbout07.20.2022_Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting July 20, 2022 7:00 p.m. EXHIBIT/PAGE 1. Call To Order 2. Approval of June 15, 2022 Meeting Minutes 2023-036 pgs. 2-13 3. Report of the Fire Superintendent Tamborelle: Submitted Report 2023-037 pg. 14 4. Privilege of the Floor: 5. Report of Treasurer Dolch: Submitted Report 2023-038 pgs. 15-16 6. Report of Mayor Woodard a. Ithaca Women Writers of Silent Films Weekend Update b. Schedule a Public Hearing on Proposed LL B-2022 Property Maintenance 2023-039 pgs. 17-19 c. Water and Sewer Rate 2023-040 pg. 20 d. Health Care Summary 2023-041 pg. 20 e. EFPR Group Audit Proposal 2023-042 pgs. 21-22 7. Report of the Trustees: 8. Report of Police Chief Wright: Submitted Report 2023-043 pgs. 23-24 9. Report of Director of Public Works Wiese: Submitted Report 2023-044 pg. 25 10. Report of Superintendent of Public Works Cross: Submitted Report 2023-045 pgs. 26-32 11. Report of Clerk Walker: Submitted Report 2023-046 pg. 33 12. Report of Village Attorney: 13. Adjournment 2 Meeting Minutes VILLAGE OF CAYUGA HEIGHTS June 16, 2022 THE BOARD OF TRUSTEES MONTHLY MEETING EXHIBIT 2023-036 Present: Mayor Woodard; Trustees: Hubbard, Marshall, Rennekamp, Robinson, Salton; Police Chief Wright; Village Engineer B. Cross; Director of Public Works Wiese; Clerk Walker; Treasurer Dolch. Absent: Trustee VanLoan & Attorney Marcus 1. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. 2a. Approval of Meeting Minutes: April 20, 2022 (Exhibit 202 Resolution # 9218 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 20, 2022 Meeting minutes as presented. Motion: Trustee Rennekamp Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried 2b. Approval of Meeting Minutes: May 18, 2022 (Exhibit 2023-027) Resolution # 9219 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the May 18, 2022 Meeting minutes as presented. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried •Trustee Salton arrives at 7:03 p.m. 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2023-028) •Fire Superintendent Tamborelle states that movie nights at the station will start on June 30, 2022 and run through August 11, 2022. The fire company will be providing food for the first night. •Mayor Woodard states that the Board typically waives the Village Special Event Permit and fee for 3 the Cayuga Heights Fire Department. Resolution # 9220 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes waiving the Village Special Events Permit and fee for the Cayuga Heights Fire Department summer movie night. Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none •Mayor Woodard inquiries about what movies will be presented. •Fire Superintendent Tamborelle states that Sandlot will be the first movie followed by the Secret Life of Pets, Ratatouille, Pete’s Dragon, and Ferdinand. The complete list will be available on the CHFD website. Motion Carried •Fire Superintendent Tamborelle states that the department applied for a TRIAD Grant in the amount of $11,30.20 for upgrades to the audio system in the truck bay. This would help with large training and movie nights. •The Taitem HVAC study was finalized, and it is clear that the heat pump system does not show any significant savings over replacing the current condenser units with new ones. •Mayor Woodard and Trustee Salton agree that it would have been nice to go with the heat pump system but is not cost-effective. 4. Privilege of the Floor: No members of the public wish to speak. 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2023-029) •Village Treasurer Dolch states that there is some progress with the internal audit. •Village Treasurer Dolch states that the May bank to book reconciliations are complete and she can now move towards closing fiscal year 2021-2022. •Director Wiese asks what the procedure would be for any late invoices that belong in FYE 2021-2022. •Clerk Walker states that any previous fiscal year payables will be able to be allocated to that fiscal year, they will need to be coded differently to properly be applied to those funds. •Treasurer Dolch states that this is a revised resolution due to the late addition of vouchers 959, 960, and 961. Only Consolidated Fund vouchers 879-958 were approved to be paid last month. Approval of Abstract 12 4 Resolution: 9221 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #12 for FYE2022 consisting of TA vouchers 88-93 in the amount of $19,951.85 and Consolidated Fund vouchers 879-961 in the amount of $550,944.92 and the Treasurer is instructed to make payments thereon. Motion: Trustee Rennekamp Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9222 Approval of Abstract 13 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #13 for FYE2022 consisting of TA vouchers 95-100 in the amount of $5,996.59 and Consolidated Fund vouchers 963-1029 in the amount of $350,529.17 and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none •Trustee Salton states that he would like to see a breakdown of the attorney costs associated with expenditures of Country Club Lane. Motion Carried Approval of Abstract 1 Resolution: 9223 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #1 for FYE2023consisting of TA vouchers 1-6 in the amount of $10,667.44 and Consolidated Fund vouchers 1- 28 in the amount of $232,850.36 and the Treasurer is instructed to make payments thereon. Motion: Trustee Hubbell Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 5 •Treasurer Dolch states that Voucher #962 number from Consolidated and #94 from TA (both in between Abstracts #12-13) are missing from the Williamson software program. Therefore, she is requesting a resolution to remove those numbers from the system. Resolution: 9224 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the deletion of voucher number 962 from the Consolidated Account and voucher number 94 from the Trust and Agency Account. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion Carried 6. Report of Mayor Woodard: a. RaNic Update: •Noah Demarest from Steam Collaborative states that the project is at the stage where it makes sense for the Village Board to review all details. Below are their notes on the updated plan as presented in Exhibit 2023-030. 1. We identified two separate subzones. One for the medium intensity uses and the other for the low intensity/golf/open spaces. 2. We have moved the bulk of the townhomes largely into the Town as it is likely that we will need to reserve the area along Pleasant Grove for stormwater management. That is still being studied so we don't want to rule out the possibility of putting some housing in that northwest location but it seems less likely at this point. 3. No changes to the hotel at this point. However, it is most likely that the north wing would be treated as a potential future phase with just the surface-level parking being built out in the first phase. The priority is to build the housing first with the hotel intended to be a smaller boutique inn (30+/- rooms). The future additional 22 rooms will depend on the success of the housing and first phase hotel. 4. The clubhouse remains the same (major renovation but essentially the same footprint as exists today). 5. The Townhomes are intended to be privately owned. The project is somewhat dependent on selling homes to help fund the clubhouse and hotel projects. However, some rules around the number of townhomes being included as part of the hotel operation make sense. For example, the hotel could purchase X number of townhomes and use them as fully managed short-term stays. Other townhome owners would have to follow the current short-term rental laws in both the town 6 and village. 6. We are showing townhomes on what is currently the driving range. This requires the 9th hole to be shortened to a Par 3 instead of a Par 4. The existing 9th green would become the short game practice area with a virtual driving range (nets with simulators). 7. A small number of individual home lots are shown scattered along the periphery of the property and those are intended to be subdivided off and sold as private homes. 8. The area around the horse barn property is intended to operate as part of the hospitality functions with some short-term stays and small event space in the existing barn so we are including that in the medium intensity subarea. 9. The main entrances to the property off Pleasant Grove and Hanshaw are intended to function as local streets. We are proposing to significantly upgrade the character of the streetscape to transform it from what currently feels like a wide-open parking lot into a hybrid local street where parking is limited to just one side of the street with tree lawns, sidewalks, and accommodations for a golf cart/bike lane. We need to maintain as much parking as we can, but we are committed to making this feel more like a walkable neighborhood street with the main clubhouse parking lot being isolated and buffered from the local streets. More design work on this will happen during the site plan review process. •Trustee Salton states that he is glad to see that the Board feedback has been incorporated into this new proposal. He also raises the question of how many golf parking spaces will there be once the project is fully built out. •N. Demarest states that is a great question and he does not know the exact number. However, the plan is to maintain the number that they currently have and future townhouses and hotel rooms will be a one-to- one ratio on parking spaces. •Trustee Salton also asks if there has been any discussion for other uses of what the project is coining “hotel phase 2” •N. Demarest states that there has been some feedback on what is the “sweet spot" for the number of rooms that make the most sense. The initial 30 rooms is the bare minimum but ideally they would want to reach the 50-room size. •Trustee Marshall asks for clarification on the total number of units and parking as it compares to the original plan. •N. Demarest states that the final PDZ language will most likely have more than 8 townhouses in the Village. The determining factor in the number of units will be the placement and size of the stormwater management system. •B. Cross reminds N. Demarest that the PDZ process hinges on the list of questions that the developer needs to provide to the Board on how this Proposed PDZ affects the Village and follows the Village Comprehensive Plan. •B. Cross also states that the Planning Board Chair, F. Cowett, is looking for clarification if the Board will be approving multiple phases or just the project with phase one. 7 •N. Demarest states that the project will have all phases in the buildout. •Trustee Hubbell asks if the townhouses intend to be built before the hotel? •N. Demarest states that the townhouses will be sold and the proceeds from that will fund the hotel and clubhouse expansion. •In Closing Trustee Salton reminded N. Demarest that the new version of the application will become a legal document, You should be matching the project with our law. b. Definition of Law/Vacant Properties: The Village intern has been canvassing the Village posting door hangers on those properties that have not kept up with their lawns. •Mayor Woodard states that we also have two abandoned properties, and we are looking into how soon they will be foreclosed on. In the meantime, the DPW staff will be maintaining the lawns and keeping track of the expense. •Village Attorney R. Marcus will be drafting a local law to address abandoned properties. •Chief Wright states that the Village Police Department has been routinely monitoring the vacant two properties. •B. Cross states that in our current local law we have provisions for abandoned buildings. There are specific steps we will have to follow. It would be in our best interest to keep an empty building from becoming or looking distressed. •Trustee Salton states that if we are going to take over the lawn maintenance then we need to do it right and make it look good, just as you have stated. c. Ithaca Women Writers of Silent Films Weekend: The Wharton Studio Museum and the Finger Lakes Film Trail combined with Historic Ithaca are planning a weekend (October 14 - 16) to mark Silent Movie Month. •Village Historian B. Szekely has requested the use of Marcham Hall on October 15, 2022. •Mayor Woodard states that the History Project in Cayuga Heights has been invited to participate by hosting a 1 - 1.5-hour program at Marcham Hall on Saturday the 15th from 2:00 to roughly 3:00 pm. Two of the three women whose work will be featured--Ruth Sawyer Durand and Maude Radford Warren-- lived in the village (in homes on Highland Road). •Mayor Woodard will invite Village Historian B. Szekely to attend the July Board of Trustees Meeting to provide more details. d. DPW Staff Work Hours: The Public Works Committee discussed summer work hours for the Village DPW staff from five eight-hour days to four ten-hour days. •Mayor Woodard states that the biggest reason for doing this is that inflation is eating into people’s budgets. 8 •Trustee Salton states that he is totally against this idea. This type of work schedule will only lead to less productivity and leave the Village unmanned. The taxpayers deserve to have staff present every day of the week. •Director Wiese states that this is a trial process and not a contractual change. He doesn’t believe we will lose any efficiency. The proposed summer work schedule would begin on June 27th and run through September 4th. •Trustee Rennekamp asks if it would be possible to stagger staff so there is still coverage every day of the week? •Director Wiese stated that he would prefer a full crew versus a smaller staggered crew. The new hours proposed would be 6:00 a.m. to 4:30 p.m. •Trustee Marshall states that this might be very good for morale during the summer and a more tangible benefit is that you are reducing the amount of time it takes to gear up or take down a project. •Trustee Robinson states that he supports switching their hours for the summer because it is a trial period. •Trustee Rennekamp states that Cornell has been doing this for years. •Director Wiese states that other municipalities are doing this as well. Resolution: 9225 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the Village DPW staff hours to convert to a four-day work week, Monday through Thursday from 6:00 a.m. to 4:30 p.m. on June 27, 2022, as a trial to be reevaluated at the end of July 2022. Motion: Trustee Hubbell Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: Trustee Salton Abstentions: none Motion Carried e. Rightsizing Culvert Project Contract: The Rightsizing Culvert Project was awarded to F.P. Kane Construction and now the Board needs to authorize Mayor Woodard to sign the contract. •Trustee Marshall asks if there has been any further contact with the Village residents regarding signing the easements associated with this project. •B. Cross states that he will be contacting individuals next week to close the gap of signed easements. We have 30-60 days before the vendor (F.P. Kane Construction) will be ready to produce shop drawings. •B. Cross states that as a result of the bids and acceptance of those bids we decided not to do three of the culverts. 9 Resolution: 9226 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the Rightsizing Culvert Project Contract for F.P. Kane as written in Exhibit 2023-031. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried f. Revenue Reconciliation: Two issues have been found with the formation of this year’s budget collection. •Mayor Woodard states that when Clerk Walker reached out to the County Assessment Office there was a miscommunication on what number the Board should use to calculate the tax levy from the taxable value. We used last year’s number in establishing the tax rate. •Mayor Woodard states that in the budget workshop we used last year's number and we also excluded the utilities as part of the taxable income. Therefore, we used a lower tax assessed value for creating the budget. The combination of these two created a tax rate of 6.18 % when in fact we wanted a 6.40% rate. •Trustee Robinson states that one of the things that were discussed at the Village Finance Committee is a procedure to double-check the final numbers on the tax control worksheet before submitting it to the County. Resolution: 9227 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Treasurer Dolch to reduce the amount of expected property tax revenue from $3,011,907.00 to $2,960,688.00. Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried g. Airbnb: The Village is still looking for a firm that can monitor short-term rentals in the Village of Cayuga Heights. •Mayor Woodard states that she attended several webinars and has learned that it will cost around $2,500.00 to hire a firm that can flush out those renting short-term. 10 •Currently the Village only has 12 households registered with the Village. •Trustee Rennekamp states that she supports an increase in the fine or penalty for failing to comply with our local law. The Board agreed. •Mayor Woodard will have more information at the July Board Meeting. h. Plant to Plant Agreement: To finalize an agreement with the City of Ithaca Wastewater Facility to take Village sewage the City of Ithaca wants to establish a fee structure for use of the Ithaca Area Wastewater Facility. •Trustee Robinson states that the City of Ithaca is looking to establish a “worst-case scenario” fee for the Village having to send sewage to the city plant. •The Village has three scenarios, no sewage goes down the Kline Road Bypass, two a major rain event anything over 500,000 gallons would get to the city plant. Third, a winter thaw kept the intermittent creeks high, and for over a month, we had to use the Kline Road Bypass. •There is a strong case that the Town of Ithaca is a major producer of I & I and have agreed to install a sewer meter. •Mayor Woodard states that earlier this year the Village established a “pause” on issuing any large number of sewer permits for any projects outside the Village. This was a result of multiple times that the Village Plant almost went over its allowed permitted inflow. I & I is the main cause, and we are not finding it in the Village. •Mayor Woodard states that the other municipalities who use the Village WWTP need to help located I & I and eliminate that which will allow the Village to issue sewer permits. •Cornell University has come forward and is willing to help offset the cost of hiring a firm to track down any I & I to release sewer permits for a project on vacant land that the University sold. The next step is for the Village Public Works Committee to meet with Cornell and narrow down the specifics. •Trustee Hubbell asks if a developer could just install a septic system. •B. Cross states that septic tanks are not legal if a project resides within 500 feet of a municipal sewer main. •Trustee Marshall states that in the three scenarios if they agreed in concept to that breakdown wouldn't they need to be defined with objective statistical criteria to determine which of those three scenarios was the case. •Trustee Robinson states that we would open the Kline Road Bypass and that results in only one scenario in which the Village would be paying the City of Ithaca. •Trustee Salton states that we are running into a situation where we are maxing out the capacity of our plant. Trustee Salton then asks B. Cross what the result would be if we did have a Remington Road Bypass. 11 •B. Cross states that potentially would be many folds compared to the Kline Road Bypass so a potentially if there was a Remington Road Bypass in place and we could divert flow there, we would never have been in jeopardy. •Trustee Robinson points out that if we built the Remington Road Bypass, we would have to pay the City two times. It is the same sewage that would go down the Kline Road Bypass. •Trustee Salton states that one of the responsibilities of a municipality is to provide this service whether it's all municipalities, the County, or whether it's a different political subdivision if people need housing and then we can provide it for them because we don't have the infrastructure, we need to do something. •Mayor Woodard states that we need to be conscious of the cost associated with a Remington Road Bypass and that the NYSDEC is not going to allow the Village WWTP to exceed the current permit. •B. Cross states that he spoke to NYSDEC, and they will provide the specific language of our discharge permit. •Mayor Woodard states that if the Village does hire GHD to conduct fieldwork to find all the I & I then the Village will raise the rate of sewer permits to help cover the cost. •Clerk Walker asks if there was a reason for the 1.5% increase for users outside the Village. •B. Cross states that the 1.5% is a historical acknowledgment that the Village of Cayuga Heights taxpayers are basically on the hook for the liability of the WWTP plant and that there's a surcharge for the right to use the plant. Those municipalities get to have the benefit without having to invest in the capitalization of the plant. 7. Report of The Trustees: •Trustee Hubbell states that the Cayuga Lake Watershed IO is still working through applicants. •Mayor Woodard states that Trustee VanLoan is absent tonight and has officially resigned his position as Village Trustee since they moved to the state of Maine. 8 . Report of Police Chief Wright: Submitted Report (Exhibit 2023-033) •Police Chief Wright states that the department provided another internship opportunity with TSTBOCES. •The new police vehicle is now up at Bush Electronics and should arrive in the next few weeks. •The seventh position has worked out very well since we have had a full-time officer out since March 16, 2022. Without this position, we would have had large amounts of overtime and part-time hours. •Mayor Woodard points out that the mutual aid calls are still one-sided. •Police Chief Wright states that he has expressed his concern to the Tompkins County Sheriff’s Department as well as the County Dispatch Center. •Trustee Robinson states that it is his understanding that our Village Police Department starts their shift sooner than other departments and therefore when there is a call we go. 12 •Police Chief Wrights states that dispatch has known the Villages schedule and it hasn't changed since has been employed by the Village. Having a twenty-four-hour coverage plays a role in this. •Mayor Woodard would like to have a few months of data to better understand how this is affecting our own policing. •Trustee Salton states that he will hold a Village Public Safety Committee Meeting next month and expects that this topic will be discussed further. 9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2023-034) •Director Wiese states that he has been working with the County to create an online system to handle all the building permits. He is pleased to announce that it is all now online and working properly. •Director Wiese states that the DPW is continuing to camera sewer lines to investigate I&I in the village. •Director Wiese states that he is holding off on scheduling any paving work until later in the year. This is an effort to ride out the oil prices. If things don’t change by spring, he will schedule the paving. •In Closing Director Wiese states that Village sidewalk repairs might be delayed because of a lack of vendors willing to deliver to the area. •Trustee Salton suggests that Director Wiese reach out to other municipalities and try to “piggyback” off other bigger concrete jobs. 10. Report of Village Engineer Cross: a. WWTP Update: •B. Cross states that the annual outflow pipe at the WWTP was inspected today. The report from the divers confirms a deterioration of the pipe. It would be advisable to hire someone to investigate how the Village would go about replacing that outflow pipe in the next few years. •B. Cross states that GHD Engineers have prepared an Engineering Report for a proposed WWTP Phase 3 project. There are several different elements of the project, but the combined total cost inclusive of engineering fees and estimated inflation is approximately $10,000,000. •Until we know if we can get a grant to help pay for some of this project, the Village is not obligated to move forward with the project, but the next step to being eligible for a grant is to have GHD Engineers submit this report to the NYS Environmental Facilities Corporation to have it placed on the Intend Use Plan List. •This list is a placeholder on the state level to show them where money is needed to help communities meet their permit compliance. This will give us a ranking that will be used by the EFC to determine who will be awarded grants from the Water Infrastructure Improvement Act or other sources. •B. Cross states that a construction meeting at the WWTP took place today. Supply issues are causing delays and Blue Heron (contractor) work on converting the digesters cannot be completed before winter. •B. Cross states that it was decided to “D” mobilize the project knowing that there will be an additional cost to shut down the project and later start it back up. The contractors agreed that this needed to happen. 13 11. Report of Clerk Walker: •Clerk Walker states that the Village website has had over five thousand views in the last ninety days. •Clerk Walker states that the Village IT Committee met and discussed implementing the new Village IT Policies Resolution: 9228 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approve the Village of Cayuga Heights Internet and Acceptable Use Policy, Confidential Information Policy, and the New York State Technology Law 208 Policy as presented. Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 12. Adjournment: Mayor Woodard adjourns the meeting at 9:59 p.m. 14 EXHIBIT 2023-037 Monthly Report June 2022 We ran 39 calls in June which was a nice break. We had 25 calls in the Village of Cayuga Heights, 11 calls in the Town of Ithaca and 3 mutual aid requests. There were 30 EMS calls and 9 fire responses. 3 of the 9 fire calls for June were mutual aid requests for reported structure fires in the Lansing District. None of these turned out to be actual fires. Early in the month we responded to a fire call at Hasbrouck Apartments. The call was for an activated sprinkler with water flow. Cornell EHS units arrived to find a broken sprinkler head caused by the residents hanging clothes from it. This happens at least once a year at this location. Hanging clothes from the sprinkler head is not recommended. We had a significant number of EMS calls for the month. Thankfully all our bunkers are EMTs, and we were able to cover all the calls with our summer staffing. We also slowed down training in June. Now that the rush to complete first sign offs for the probationary members is done, we were able to just focus on skills training. Early in the month we did roll in drills with emphasis on ground ladder deployment and placement. At a fire scene we try to place ladders on every side of the building as a means of egress should conditions change, and the primary exit point is no longer available. Ladders are placed around the building on every floor above the first and then the interior crews are informed at which windows they available. In the middle of the month, we did our annual road rally. At this training we place newer members in the officer seat of the trucks, and they are responsible for getting the driver to the destination that is given them. We throw curve balls at them by, on some of the addresses, not allowing them to use the main route to the call thereby making them think of how to go a second way to specific addresses. This will come in handy as we go into summer with construction projects on village roads. The last training was a rescue checklist training. We have a very detailed training checklist for members before they can take the lead on EMS calls. The windows for the training room were delivered and replaced in June. The work was done by John Putnam. We have told HSC that we are ready to proceed with the station AC project and they are going to get back to us with a timeline. It may not be done before the summer is over, so we did get some window AC units for the bunkers who did not have AC in their rooms. They were feeling the heat at night. There is no way to circulate the air around those rooms with the HVAC system working properly. One of our new bunkers has moved into his room and has settled in nicely. The second new bunker is expected back in Ithaca in the middle of July. Lt. Sophie Janowsky, who has been a bunker for many years, will be moving out at the beginning of July. She will be taking a position as a career firefighter with the City of Ithaca but will continue to volunteer with us. We had our first night of Movies at the Station on June 30th. We were unsure what to expect for crowd size. The movie was scheduled to start at 6:00 in the evening and by 5:45 the truck bays were packed. So many people were very happy to have movie night return. We showed The Sandlot, and we had many families but also a fair number of people out for a date night at the station for a fun movie. We were unable to get a food truck, so we grilled hotdogs, cut up watermelon and passed out ice cream. A wonderful time was had by everyone in attendance! Everyone in the department seems to be doing well and we are having a great summer at the station. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 15 EXHIBIT 2023-038 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT Audit: We continue to await a draft of the 2020-2021 audit from Insero. Several other local municipalities use a different agency- EFPR. They have provided us with an estimate to take over as our auditor for the next 3 fiscal years at a cost of $22,000 for FYE2023, $23,000 FYE2024, and $25,000 FYE 2026. * See Exhibit 2023-041 AUD: The Village of Cayuga Heights has been granted a 60-day extension on our AUD. This will allow us to make corrections to the previous fiscal year, so we are using accurate numbers for the 2021-2022 report. Revenues and Expenses: June 2022 bank to book reconciliations are complete but not ready for approval due to previous years adjustments from both 2020-2021 and 2021-2022. Ted from Williamson is assisting with this task. Copies of the accounting system generated Monthly Treasurer’s Reports is attached but this is a draft. Approval of Abstract 2 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #2 for FYE2023 consisting of: • TA vouchers 7- 15 in the amount of $16,062.23 • Consolidated Fund vouchers 29-120 in the amount of $862,644.93 and the Treasurer is instructed to make payments thereon. Other: Supplemental Certificate #7 has been sent to Michelle Palmer. We expect $1,842,909.23 in reimbursement. Respectfully Submitted Laura W. Dolch Laura W. Dolch Treasurer 16 17 EXHIBIT 2023-039 DRAFT VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW B OF THE YEAR 2022 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 305, "ZONING," ARTICLE XIII, “PROPERTY MAINTENANCE” Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the "Village") as follows: SECTION I PURPOSE AND INTENT The Village’s Board of Trustees has found that, in such cases as a property owner has violated the requirements of Article XIII, "Property Maintenance," of Chapter 305, "Zoning," of the Village Code, such violation threatens the health, safety and welfare of Village residents, may create fire hazards, may endanger the environment and groundwater, may lead to infestation by insects, vermin or rodents, may cause depreciation of property values, and has a deteriorating and blighting effect upon the neighborhood and community. The Village Board has determined that a violation of said Article XIII constitutes a public nuisance. The Village Board has determined further that the Village should undertake remedial action to abate such nuisances, and that in such instances that the Village undertakes such abatement, the Village should recover the cost of such abatement, and the Village should have the opportunity to do so by placing a lien upon the subject property. The purpose of this Local Law is to modify the text of Village Code Chapter 305, Article XIII as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF VILLAGE CODE SECTION CHAPTER 305, "ZONING," ARTICLE XIII," "PROPERTY MAINTENANCE” The following provisions shall be added to subsection 305-96, "Enforcement," of Article XIII, "Property Maintenance," of Chapter 305, "Zoning," of the Village Code. C. Upon the failure of the owner to comply with a notice to remedy a violation of Section 305-95 above, the Village Board may hold a public hearing. The public hearing shall be held upon notice posted conspicuously on the subject property and forwarded to the last known address of the property owner, as it appears on the current tax records of the Village, by certified mail, return receipt requested. Posting and service of such notice shall be not less than fifteen (15) 18 calendar days prior to the date of such hearing. The notice posted shall be not less than 11" by 17" in size, affixed to a stake placed in the front yard of the subject property and shall include a statement of the violation and the date, time and location of the public hearing, D. The Village Board, after the public hearing as provided in subsection C above, may determine that the subject violation of Section 305-95 above must be remediated, and order the owner of the property to complete such remediation within thirty (30) days of the date of such order. Such order shall be delivered to the property owner in the same manner as the notice of the public hearing described in subsection C above. E. In the event that the violation has not been remedied in accordance with the order of the Village Board within thirty (30) days of the date of such order, the Village may perform such remediation. Said remediation may be performed by the Village's Department of Public Works or other designee, including a private contractor. The Village Board shall ascertain the total costs of the remediation, and such costs shall be charged and assessed against the owner of the subject property. The costs so assessed shall constitute a lien and charge on the real property on which such lien is levied until paid or otherwise satisfied or discharged and shall be collected in the same manner and at the same time as other Village charges against such real property. F. If the Village Board determines, in accordance with the foregoing procedures, that the violation must be remediated, the Village Board also may determine that the violation is or may become ongoing or recurring, such as the failure to maintain the height of growth in a lawn area, in which event such ongoing or recurring violation shall be subject to the Village's performance of remediation in accordance with subsection E above on an ongoing or recurring basis, without further notification to the property owner, or posting of such violation, or additional public hearing or further determination by the Village Board. The costs of all such ongoing or recurring remediation by the Village shall constitute a lien on the subject property and collected as provided in subsection E above. G. The remediation of any violation of the requirements of Section 305-95 above by the Village or its agents shall not operate to excuse the owner from properly maintaining any premises as required by this article, and such owner shall, notwithstanding such action, be subject to any other penalties provided for herein. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. 19 SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. 20 EXHIBIT 2023-040 Good morning, Last night, the Commission approved a 4.5% increase to our water rate for 2023. The minimum bill will continue to be based on 5,000 gallons. Effective 1/1/23 the water rate will be $6.03/1,000 gallons with a minimum bill amount of $30.15 for 5,000 gallons. Once you have calculated your rate(s), please send them my way. The first billing at the new rate will be for the Town of Lansing/Village of Cayuga Heights (2/1/2023 bill). Thank you. Please let me know if you have any questions. Have a great day Pam Pamela VanGelder Finance Manager Bolton Point Water System 1402 East Shore Drive Ithaca, NY 14850 ph 607.277.0660 x224 fx 607.277.3056 EXHIBIT 2023-041 HEALTH CARE COSTS FOR FY22 – ALL EMPLOYEES ON GOLD PLAN 17- Family 3- Individual Premiums $361,463 Out of Pocket $ 95,752 (potential was $129,500) Total $457,215 HEALTH CARE COSTS FOR FY22 – ALL EMPLOYEES ON PPO PLAN Premiums $486,200 Out of Pocket $ 0 Total $486,200 Savings: $28,9 21 EXHIBIT 2023-042 SCOPE OF SERVICES The following is an outline of the services to be provided to the Village of Cayuga Heights for the years ending May 31, 2023, 2024 and 2025: • Audit the financial statements in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. The primary purpose of this audit is the expression of an opinion as to the fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America. • Issue a report on internal control over financial reporting and a report on compliance and other matters-based on an audit of financial statements performed in accordance with Government Auditing Standards. • Prepare a letter to management detailing comments and suggestions for improvements in internal controls, general management techniques or changes in accounting principles that come to our attention during the audit. We will review and explain all observations and recommendations so that appropriate changes may be implemented. • Assist in the preparation and filing of the Annual Update Document (AUD). • Attend a meeting with the Village Trustees at a regularly scheduled meeting to review the results of our audit of the financial statements and trends that could impact the Village. • Maintain contact throughout the year to discuss: (a) changes in accounting which could affect the Village and (b) the progress toward fulfilling current needs and future objectives. TIMING AND COST Upon receiving notice of appointment, we will meet with you and establish a definite time program for the performance of our services. The time program will be established to ensure that work is efficient and structured in such a way as to avoid disrupting the day-to-day routine duties of your staff. Our fee quote is based upon the estimated time we will spend on the engagement and the qualifications of personnel that will be assigned. On the basis of our extensive experience with municipalities and other governmental organizations similar to yours, we have determined the fees that we will charge for the aforementioned services for the years ending May 31, 2023, 2024 and 2025 will be as follows: 22 May 31, 2023 $ 22,000 May 31, 2024 23,000 May 31, 2025 24.000 These are the ALL-INCLUSIVE FEES to be charged to the Village and include all costs, including report reproduction and similar expense (travel, phone, clerical, postage, etc.). We consider ourselves not only auditors but also advisors to our clients. Accordingly, we encourage our clients to contact us throughout the year to discuss any technical matters or other issues that arise. We consider this service an integral part of our overall client relationship and accordingly, do not bill separately for any of these questions. OTHER SIGNIFICANT INFORMATION • Technology - All of our field staff are equipped with laptop computers and have access to various software packages and databases (e.g. data extraction software, flowchart software, Microsoft Office, etc.) and other electronic means to ensure that the audit is performed in the most efficient manner. • Continuing Education - With regard to continuing professional education, each of our staff members is required to complete an annual minimum of 40 hours of continuing education programs approved by the American Institute of Certified Public Accountants. Additionally, since we perform audits in accordance with Government Auditing Standards (over 350 each year), our staff members must complete at least 24 of the 80 hours (over a two-year period) of continuing education in subjects directly related to the government environment and government auditing. • Affirmative Action - The EFPR Group, CPAs, PLLC is an equal opportunity employer and as such possesses a firm commitment to affirmative action and to hiring only the best- qualified candidates regardless of gender or ethnic origin. Our Firm does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability or marital status. 23 EXHIBIT 2023-043 Village of Cayuga Heights Police Department ___________________________________________________ Jerry L. Wright Chief of Police 7/13/2022 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for June 2022 In the month of June, the police department received 331 calls for service. In addition to these calls, 67 uniform traffic tickets were issued, and 3 parking violations were cited. A breakdown of the calls for service is as follows: 1 Felony complaint for a stolen vehicle was received. Investigation into this complaint is on-going. 9 Misdemeanor Penal Law Offenses were handled. During a traffic stop the suspect vehicle failed to stop as well as became uncompliant. Charges of Resisting arrest and Obstructing Governmental Administration were filed. 3 complaints of Fraud were received. 1 for a line of credit that had been opened in the Complainants name, 1 for Checks being forged by an unknown individual and the last involved a resident sending money by gift card to an unknown individual. 1 Criminal Mischief complaint was received from a local business stating that damage was done to the property by a vehicle. 3 Larceny complaints were handled. 1 consisted of a resident stating items were taken from their property, however they were left by the side of the road and were mistaken as trash. The second reported larceny was from an unsecured vehicle being rummaged through. It was unknown at the time if anything was missing, however several documents were recovered after further investigation into associated reports. The last reported larceny consisted of an employee stealing from their place of employment. An arrest was made after a short investigation. Investigation into 12 Traffic Stops led to 3 charges of Aggravated Unlicensed Operation of a Motor Vehicle 3rd and 12 charges of Suspended Registration. 5 Penal Law Violations were reported including 3 for Harassment and for 1 for Trespass. One Harassment Complaint was for an individual that felt like they were being stalked. The officer offered to clear the complainant’s apartment and to patrol frequently in the area. No other complaints were received. Another report came in as an individual saying to another person that they were going to go to their vehicle to get a gun. This report was unfounded. The last report of Harassment was for an individual stating that a co- worker was repeatedly asking for insurance information after a property damage accident that occurred in the lot at their place of employment. Officers contacted the second party and were able to assist in finding a solution. The Trespass complaint involved 2 juveniles being inside the school without permission. Subjects were released to their parents. 7 Local Law Violations were handled including 4 for Noise and 3 for a Loose Dogs. In 2 of the Noise complaints, the noise was determined to be coming from an area outside of the village. 1 other complaint 24 was coming from an industrial fan outside of a residence in which the officer did not find the noise to be in violation of the village ordinance. The final Noise complaint was reported to be happening in the overnight hours and was not able to be observed during the time in which it was reported. In all 3 loose dog complaints, officers were able to identify the owner and return the animals without incident. 1 Motor Vehicle accident was reported, not involving deer. 1 other incident involving a deer was reported. A report of an injured deer was made; however the deer was not able to be located upon officer’s arrival. In summary 13 people were arrested on the following 18 charges: 1-Petit Larceny, 1-Obstruction of Governmental Administration, 1-Resisting Arrest, 3-Aggravated Unlicensed Operation of a Motor Vehicle 3rd, and 12-Suspended Vehicle Registration. A total of 12 calls for service were completed under the Tompkins County Mutual Aid Agreement. 10 of these calls involved CHPD officers assisting other agencies while 2 involved other agencies assisting CHPD within the Village. Over the course of the month, Officers took part in the following trainings and/or events: On the 2nd, Officers Raven Miller and Brandon Manheim conducted a Click it or Ticket/BUNY Enforcement Detail as part of the GTSC PTS Grant requirements. On the 3rd, Part time Officers completed annual long gun range qualifications. On the 24th, Officers Derek Barr and Adam Langlois held a Commercial Vehicle Inspection Detail with NYSDOT Level III Inspector. The full-time officers worked a total of 28 hours of overtime and the part-time officers worked a total of 198 hours. Sincerely, Chief Jerry Wright 25 EXHIBIT 2023-044 Village of Cayuga Heights Mike Wiese – B.O.T Report July 20th, 2022 Code Enforcement – No trainings were attended. Sump Pump Inspections – 4 inspections were performed since the June board meeting. All homes were found to comply. Street - The culvert right sizing project has been going and the DPW has set up and prepared the detour route for the length of the project. Sewer – The crew spent time fixing manhole tops along Pleasant Grove Road. This is a lengthy and detailed project however helps to minimize I&I through the failing concrete beneath the asphalt surface. Palmer woods has been inspected with the DPW camera and no significant I&I has been found. Personnel – The crew has adjusted to the (4) ten-hour workdays well. We get more accomplished On yard waste and bulky trash pick-up days. The average length of brush pickup this year has been 2.5 to 3 days however this month we were finished in 1.5 days. We have received no issues or hiccups with the crew not being on Fridays. We will continue to monitor the process. 26 EXHIBIT 2023-045 Village Engineer Report: 1. Over the course of the Phase 2 WWTP Improvement Project, there have been various/misc. changes to the scope of work that have impacts on the value of the construction contract(s). Since many of these changes are small, it does not make sense to issue an official change order on contract for each of them as them come along, instead they have accumulated to the point it is time to make the changes to the official contracted value. Here is a summary of the required change orders: Electrical Contract #2: Matco Electric Corp for the following work: WCD E001: Replace 800 amp fused disconnect with circuit disconnect and electronic trip @ $34,833 WCD E002: Master Control Center modifications for package blower protective devices @ $8,429 WCD E003: Conduit and conductors for relocation of hydronic systems pumps @ $3,299 DB-01: Credit for relocation and use of existing schedule 40 PVC buried conduits @ ($29,863) Total combined change order amount equals an additional $16,698 to the original contract of $1,366,500 for a new total of $1,383,198 (increase of 1.2%) HVAC Contract #3: King & King Mechanical for the following work: WCD H001: Cost of additional duct work in Recirculation Pumping Station @ $974.58 WCD H002: Relocation of hydronic system pumps at new CMU firewall @ $3,320.33 Total combined change order amount equals an additional $4,294.91 to the original contract of $329,517.00 for a new total of $333,811.91 (increase of 1.3%) Action: A resolution is needed to authorize the Mayor to sign the Change Orders as prepared by GHD Engineers 2. Due to recent I/I issues that have not been fully investigated, we have requested a quote from GHD Engineers to provide a field survey to make visual observations of all off-street sewer main crossings at intersections of natural stream courses. The estimated cost for this work is $25,250. The cost of this effort was presented to the Towns/Village elected officials to determine the appropriate cost sharing formula. Mayor Woodard had proposed to share the expense at a proportion equal to the water consumption from each municipality. Only the Village of Lansing expressed an opinion about this proposal and suggested that it would be easier for them to budget if the cost of this I/I study was paid by the Village of Cayuga Heights as an operational expense and then if there were an necessary increase in the billing rate, their taxpayers would reimburse the village through their water/sewer bills. Additionally, Cornell University had expressed an interest in financially support some level of effort to seek out the source of I/I so that there could be some relief on the issuance of future sewer units (inclusive of a couple of large-scale projects on properties currently owned by CU). They have since offered to contribute $5,000 towards the GHD field survey. Therefore, the Village’s Sewer Fund would have a net cost of $20,250 for this project (to be charged on an hourly basis) Action: A resolution is needed to authorize the Mayor to sign the GHD proposal (see attached) 27 3. The Federal Highway Administration grant program known as Safe Streets for All (SS4A) has a pool of $5 billion to distribute to state/local projects, but eligibility is based on the completion of a Safety Study. Therefore, the Village would need to have a Safety Study to be eligible to submit for a grant to fund the Pleasant Grove/Hanshaw/N.Trip intersection improvement project. Instead of the Village, and the City and the Towns all hiring a consultant separately, the City is proposing to seek a grant to pay 80% of the cost of hiring a traffic consultant to conduct the Safety Study and offer to share this service with the towns/villages. No official proposal has been generated (as of 7/14/22), so not action by the Village can be taken until a cost is estimated for the whole project, inclusive of the Village’s portion. Action: Eventually a resolution will be needed to authorize the City to engage include the Village in a grant application to pay for a consultant to conduct a Safety Study to make the Village eligible for the SS4A project program. 4. As part of the recent WWTP Improvement Phase 3 Engineers Report done by GHD Engineers, it was identified that the WWTP could utilize photovoltaic panels for power generation. A cost of this type of work was included in the overall Phase 3 Engineers Report that was sent to the NYS Environmental Facilities Corporation in anticipation of upcoming grant opportunities. On such grant opportunity know as Green Innovation Grant Program (GIGP) specifically allows for Solar Electric projects. Therefore, GHD Engineers have put together a GIGP application for the Village to seek $71,750 (50%) towards a total cost of $143,500 project. Action: A resolution is needed to authorize the Clerk to submit a Consolidated Funding Application (as prepared by GHD Engineers) to seek the GIGP grant for $71,750 towards a Solar Electric Generation project at the VCHWWTP. 5. The VCHWWTP has been using the services of Dickson Farms to haul drycake sludge from the WWTP to a disposal site (at one time they had a land application permit). This relationship has been in effect for close to 20 years. Dickson recently sold their farm to Cassella Waste Management who is going to take over the land application process. Therefore, Cassella has provided the VCHWWTP with a contract to dispose of sludge at the rate of $86/ton (inclusive of hauling which they will continue to utilize Dickson as the trucking company…for now). Dickson is currently charging $79/ton. Mike Albro suspects that the modest increase is an introductory pricing and is only good for 45 days at which time he fears that the price will escalate. Action: They have drafted a contract that we can either issue a PO to commit to the terms and conditions of the contract or authorize the Mayor to sign the service contract on behalf of the VCHWWTP. 28 AMENDMENT NO. 6 TO AGREEMENT BETWEEN VILLAGE OF CAYUGA HEIGHTS AND GHD CONSULTING SERVICES INC. WHEREAS, GHD Consulting Services Inc. (ENGINEER) and the Village of Cayuga Heights, NY (OWNER) entered into an Agreement dated December 23, 2016 to perform a Capacity Audit for the Cayuga Heights Wastewater Treatment Plant (CHWWTP); and WHEREAS, OWNER has recently received results of an unannounced inspection of the Cayuga Heights WWTP performed by a representative of the New York State Department of Environmental Conservation (NYSDEC) on December 6, 2016; and, WHEREAS, the NYSDEC inspection results have raised concern about the condition of various buildings, structures, and major wastewater treatment and sludge processing systems comprising the CHWWTP; and, WHEREAS, OWNER has requested ENGINEER’S assistance in assessing the condition of existing buildings, structures, major wastewater treatment and sludge processing equipment, and appurtenant electrical, HVAC and plumbing systems at the CHWWTP with the objective to develop a 5-year plan for capital improvements. WHEREAS, WWTP flow records indicate the facility appears to be operating close to its permitted flow capacity during critical wet weather operating conditions; and, WHEREAS, ENGINEER performed an initial assessment of the sewer collection system to help characterize the overall sewer service area and to help identify sewer service areas contributing high amounts of inflow/infiltration (I/I) into the collection system. The assessment was summarized in a technical Memorandum and delivered to the OWNER as agreed to in Amendment No. 4; and, WHEREAS, OWNER has now requested ENGINEER’s assistance to facilitate future I/I Study work by having ENGINEER perform site visits to areas of the existing sanitary sewer collection system tributary to the CHWWTP to perform field investigations and to observe and document any evidence of collection system deficiencies that may be contributing to I/I to the collection system. NOW, THEREFORE, ENGINEER and OWNER agree to amend the Agreement as follows. SCOPE OF SERVICES The Scope of Services to be provided by ENGINEER in connection with this Amendment shall include the following: 1. Task 1- Kick-off/Coordination Meeting and Data Collection: Coordinate and conduct a single kick-off meeting with the Village of Cayuga Heights, Village of Lansing, Town of Lansing, and Town of Ithaca, and representatives (Engineers) from other municipalities. Meeting will discuss past I/I investigation efforts, findings, and rehabilitation status, and areas of concern and in need of further investigation. Collect available digital version of sewer collection system flow meter data, as provided by Owner, since year 2019. 29 2. Task 2 – Field Investigations and Observations: Perform field reconnaissance work to observe sanitary sewer collection system manholes along streams, waterways, water crossings, and visit each sewer meter site (without confined space entry). Document findings and system deficiencies that may contribute I/I, such as open manhole covers, wash outs with visible pipe breaks open to atmosphere, or manholes prone to flooding during high water conditions. Budgeted time for this task is one (1) 40-hour work week for two field staff (80-hours total). 3. Task 3- Field/Meter Data Compilation and Analysis: Documentation and analysis of the field data and sewer meter data collected. Develop a Technical Memorandum that summarizes field investigation results, meter data analysis, and information provided by contributing municipalities, and identify potential corrective measures based on deficiencies found, flow records, and sewer service areas recommended for further, future investigations (i.e. sewer metering, smoke testing, CCTV pipeline inspections, etc.). Submit draft technical memorandum summarizing sanitary sewer collection system findings from the field reconnaissance efforts and information provided by the contributing municipalities to Owner for review and comment. Incorporate Owner’s review comments in final technical memorandum. Additional engineering services required based on the outcome of field reconnaissance work/observations and flow meter data analysis will be provided under a separate Amendment. FEE The above scope of services will be completed on an hourly basis, plus reimbursable expenses, for an estimated fee of $25,200, broken down as follows: Task No. Description Estimated Fee 1 Data Collection/Coordination Meeting $3,000 2 Field Investigations $15,600 3 Data Analysis, Technical Memorandum Development $6,600 SCHEDULE ENGINEER intends to complete the Scope of Services described above within 90 days of authorization to proceed, pending site/manhole access, weather conditions, and meter data availability and quality. AUTHORIZATION The return of one signed copy of this Amendment No. 6 constitutes acceptance of this Amendment and shall serve as written authorization for ENGINEER to proceed with the Scope of Service outlined above. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment No. 6 as of the last date entered below. ENGINEER: OWNER: GHD CONSULTING SERVICES INC. VILLAGE OF CAYUGA HEIGHTS, NEW YORK By: By: 30 Kevin Castro, P.E. Linda Woodard Title: President Title: Mayor Date: Date: JRP/KC 31 32 33 EXHIBIT 2023-046 Clerk’s Report: •The property tax collection is very similar to last year. •Deputy Jacot continues to grow in her role and will soon be taking the Notary exam. •Deputy Clerk Perkins has made some great additions to our website and has taken over the eNewsblast. •To date there have been 28 sump pump inspections. •The two vacant properties are up to date on their Village taxes. I am still waiting to find out who is responsible for those properties.