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HomeMy WebLinkAbout2022-2023_Organizational Meeting_Minutes1 Minutes VILLAGE OF CAYUGA HEIGHTS Thursday April 4th, 2022 Marcham Hall BOARD OF TRUSTEES 7:00p.m ANNUAL ORGANIZATIONAL MEETING Present: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan. Call to Order: Mayor Woodard calls the meeting to order at 7:03 p.m. 1. Oath of Office: The following officials who were elected on March 15, 2022, affirmed their Oath of Office; Mayor Woodard; Trustees: James Marshall, Kristi Rennekamp, and Charles VanLoan. 2. Proposed Local Law A of 2022- Tax Cap •Mayor Woodard opens the Public Hearing on the Proposed Local Law A of 2022- Tax Cap at 7:05 p.m. •No members of the public wish to speak. •Mayor Woodard closes the Public Hearing at p.m.7:05 p.m. Resolution # 9133 BE IT RESOLVED THAT: The Board of Trustees hereby adopts Proposed Local Law A of 2022 as Local Law 1 of 2022. A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to adopt a budget for the fiscal year commencing in 2022 that requires a real property tax levy in excess of the tax levy limit as defined by General Municipal Law §3-c. Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c which expressly authorizes a local governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2022 that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c. Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part of this local law or the application thereof to any person firm or corporation or circumstance is invalid or unconstitutional the court order or judgment shall not affect impair or invalidate the remainder of this local law but shall be confined in its operation to the clause sentence paragraph subdivision or part of this Local Law or in its application to the person individual firm or corporation or circumstance directly involved in the controversy in which such judgment or order shall be rendered. 2 Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of State. Motion: Trustee Robinson Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan Nays: none Abstentions: Trustee Salton Motion carried 3. Public Hearing on Proposed Annual Budget FYE 2022-2023 •Mayor Woodard opens the Public Hearing on the Proposed Annual FYE 2022-2023 Budget at 7:06 p.m. •No members of the public wish to speak. •Mayor Woodard closes the Public Hearing at 7:06 p.m. •Mayor Woodard states that the tax rate went down to $6.00 per thousand. Resolution # 9134 BE IT RESOLVED THAT: The Board of Trustees approves Proposed FYE 2022-2023 Annual Budget for the Village of Cayuga Heights as presented. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried 2. Appointments and Approvals (Exhibit 2023-001) Mayor Woodard appoints Trustee Rich Robinson as Deputy Mayor for the 2023 official year. Mayor Woodard makes the following appointments with a motion of approval by the Board of Trustees: for each: Mayor Woodard appoints Jeffrey D. Walker as Clerk for one official year. (4/2023) Resolution # 9135 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jeffrey D. Walker as Clerk for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried 3 Mayor Woodard appoints Kiersten Perkins as a part-time Deputy Clerk for one official year. (4/2023) Resolution # 9136 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of as Kiersten Perkins as a part- time Deputy Clerk for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Laura Dolch , Treasurer for one official year. (4/2023) Resolution # 9137 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Laura Dolch, Treasurer for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Motion carried Mayor Woodard appoints Kristi Rennekamp as Deputy Treasurer for one official year. (4/2023) Resolution # 9138 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Kristi Rennekamp as Deputy Treasurer for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Rennekamp Motion carried Mayor Woodard appoints Jeffrey D. Walker as Records Management Officer for one official year. (4/2023) Resolution # 9139 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jeffrey D. Walker as Records Management Officer for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried 4 Mayor Woodard appoints Brent Cross as Building Commissioner for one official year. (4/2023) Resolution # 9140 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Building Commissioner for one official year. (4/2023) Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Brent Cross as Stormwater Management Officer for one official year. (4/2023) Resolution # 9141 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Stormwater Management Officer for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Brent Cross as Engineer for one official year. (4/2023) Resolution # 9142 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Engineer for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Brent Cross as Zoning Officer and Code Enforcement Officer for one official year. (4/2023) Resolution # 9143 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Zoning Officer for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints the law firm of Bousquet Holstein as the Village Municipal Law Attorney for one official year. (4/2023) 5 Resolution # 9144 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of the law firm of Bousquet Holstein as the Village Municipal Law Attorney for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints David Klein as Acting Village Judge for one official year. (4/2023) Resolution # 9145 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of David Klein as Acting Village Judge for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints the law firm Bousquet Holstein to act as Village Labor Law Attorney for one official year. (4/2023) Resolution # 9146 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of the firm of Bousquet Holstein to act as Village Labor Law Attorneys for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Attorney Thomas Kramer as Village Prosecutor for one official year. (4/2023) Resolution # 9147 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Attorney Thomas Kramer as Village Prosecutor for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Beatrice Szekely as Historian for one official year. (4/2023) Resolution # 9148 6 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Beatrice Szekely as Historian for one official year. (4/2023) Motion: Trustee Hubbell Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Fred Cowett as Forester for one official year. (4/2023) Resolution # 9149 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Fred Cowett as Forester for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints George Tamborelle as Fire Superintendent for one official year. (4/2023) Resolution # 9150 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of George Tamborelle as Fire Superintendent for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Rosemarie Parker to the Zoning Board of Appeals for a four-year term. (4/2027) Resolution # 9151 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Rosemarie Parker to the Zoning Board of Appeals for a four-year term. (4/2027) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Wies Van Leuken as its representative on the Access Oversight Committee for one official year. (4/2023) Resolution # 9152 7 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees: approves the appointment of Wies Van Leuken as its representative on the Access Oversight Committee for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Roy Staley to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2023) Resolution # 9153 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Roy Staley to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints herself to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2023) Resolution # 9154 BE IT RESOLVED THAT: The Board of Trustees approves the appointment Mayor Linda Woodard to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton and VanLoan Nays and Abstentions: Mayor Woodard Motion carried Mayor Woodard appoints herself to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for one official year. (4/2023) Resolution # 9155 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Marshall Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton and VanLoan Nays: none Abstentions: Mayor Woodard Motion carried Mayor Woodard appoints Trustee James Marshall as an Alternate to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for one official year. (4/2023) 8 Resolution # 9156 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall as Alternate to the Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Rennekamp, Robinson, Salton and VanLoan Nays: none Abstentions: Trustee Marshall Motion carried Mayor Woodard appoints Clerk Jeffrey Walker as a member of the Greater Tompkins County Municipal Health Insurance Consortium Joint Committee for one official year. (4/2023) Resolution # 9157 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Clerk Jeffrey D. Walker as a member of the Greater Tompkins County Municipal Health Insurance Consortium Joint Committee for one official year. (4/2023) Motion: Trustee Hubbell Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton and VanLoan Nays and Abstentions: none Motion carried Mayor Woodard appoints Trustee Peter Salton as a member of the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2023) Resolution # 9158 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton as a member of the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan Nays: none Abstentions: Trustee Salton Motion carried Mayor Woodard appoints herself as an Alternate on the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2023) Resolution # 9159 9 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard as Alternate on the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays and Abstentions: Mayor Woodard Motion carried Mayor Woodard appoints Trustee Kristi Rennekamp to the Administration Committee for one official year. (4/2023) Resolution # 9160 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kristi Rennekamp to the Administration Committee for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Rennekamp Motion carried Mayor Woodard appoints Trustee Kent Hubbell as Chair of the Administration Committee for one official year. (4/2023) Resolution # 9161 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell as Chair to the Administration Committee for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Hubbell Motion carried Mayor Woodard appoints herself to the Administration Committee for one official year. (4/2023) Resolution # 9162 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Administration Committee for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: Mayor Woodard Abstentions: Mayor Woodard Motion carried 10 Mayor Woodard appoints Clerk Jeffrey D. Walker to the Administration Committee for one official year. (4/2023) Resolution # 9163 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Clerk Jeffrey D. Walker to the Administration Committee for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried Mayor Woodard appoints Trustee Kent Hubbell to the Public Safety Committee for one official year. (4/2023) Resolution # 9164 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the Public Safety Committee for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Hubbell Motion carried Mayor Woodard appoints Trustee Charles VanLoan to the Public Safety Committee for one official year. (4/2023) Resolution # 9165 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Charles VanLoan to the Public Safety Committee for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee VanLoan Motion carried Mayor Woodard appoints Trustee Peter Salton as Chair of the Public Safety Committee for one official year. (4/2023) Resolution # 9166 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Peter Salton as Chair of the Public Safety Committee for one official year. (4/2023) 11 Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan Nays: none Abstentions: Trustee Salton Motion carried Mayor Woodard appoints Trustee James Marshall to the Public Works Committee for one official year. (4/2023) Resolution # 9167 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall to the Public Works Committee for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Hubbell, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Marshall Motion carried Mayor Woodard appoints Trustee Richard Robinson as Chair to the Public Works Committee for one official year. (4/2023) Resolution # 9168 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson as Chair to the Public Works Committee for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Salton, and VanLoan Nays: none Abstentions: Trustee Robinson Motion carried Mayor Woodard appoints herself to the Public Works Committee for one official year. (4/2023) Resolution # 9169 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Public Works Committee for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Mayor Woodard Motion carried 12 Mayor Woodard appoints Trustee Kristi Rennekamp as Chair to the Finance Committee for one official year. (4/2023) Resolution # 9170 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kristi Rennekamp as Chair to the Finance Committee for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Rennekamp Motion carried Mayor Woodard appoints Trustee Richard Robinson to the Finance Committee for one official year. (4/2023) Resolution # 9171 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson to the Finance Committee for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall , Rennekamp, Salton, and VanLoan Nays: none Abstentions: Trustee Robinson Motion carried Mayor Woodard appoints Trustee herself to the Finance Committee for one official year. (4/2023) Resolution # 9172 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Finance Committee for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Mayor Woodard Motion carried Mayor Woodard appoints Trustee Charles VanLoan as Chair to the Information Technology Committee for one official year. (4/2023) Resolution # 9173 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Charles VanLoan as Chair to the Information Technology Committee for one official year. (4/2023) 13 Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee VanLoan Motion carried Mayor Woodard appoints Trustee Richard Robinson to the Information Technology Committee for one official year. (4/2023) Resolution # 9174 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson to the Information Technology Committee for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Hubbell, Marshall Rennekamp, Salton, and VanLoan Nays: none Abstentions: Trustee Robinson Motion carried Mayor Woodard appoints Trustee Peter Salton to the Information Technology Committee for one official year. (4/2023) Resolution # 9175 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton to the Information Technology Committee for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan Nays: none Abstentions: Trustee Salton Motion carried Mayor Woodard appoints Brent Cross to the Ithaca Tompkins County Transportation Counsel and the Planning Committee of the Ithaca Tompkins County Transportation Counsel or one official year. (4/2023) Resolution # 9176 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross to the Ithaca Tompkins County Transportation Counsel and Planning Committee of the Ithaca Tompkins County Transportation Counsel for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none 14 Motion carried Mayor Woodard appoints Trustee James Marshall to the Ithaca Tompkins County Transportation Counsel and the Policy Committee for the Ithaca Tompkins County Transportation Counsel for one official year. (4/2023) Resolution # 9177 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall to the Ithaca Tompkins County Transportation Counsel and the Policy Committee for the Ithaca Tompkins County Transportation Counsel for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Marshall Motion carried Mayor Woodard appoints B. Cross as an alternate to the Policy Committee of the Ithaca Tompkins County Transportation Counsel for one official year. (4/2023) Resolution # 9178 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of B. Cross as an alternate to the Policy Committee of the Ithaca Tompkins County Transportation Counsel for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Salton Ayes: Trustees: Hubbell, Marshall Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried Mayor Woodard appoints Village resident Meloney McMurry to the Village Planning Board for a five- year term. (4/2027) Resolution # 9179 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Meloney McMurry as Planning Board member for a five-year term. (4/2027) Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried Mayor Woodard appoints Village resident Matt Johnston to the Village Planning Board as an alternate for a one-year term. (4/2027) 15 Resolution # 9180 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Matt Johnston as an alternate for a one-year term. (4/2023) Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried Mayor Woodard appoints Trustee James Marshall to the Shade Tree Advisory Committee for one official year. (4/2023) Resolution # 9181 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall to the Shade Tree Advisory Committee for one official year. (4/2023) Motion: Trustee Hubbell Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Hubbell, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Marshall Motion carried Mayor Woodard appoints Fred Cowett to the Shade Tree Advisory Committee for one official year. (4/2023) Resolution # 9182 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Fred Cowett to the Shade Tree Advisory Committee for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried Mayor Woodard appoints herself to the Shade Tree Advisory Committee for one official year. (4/2023) Resolution # 9183 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Shade Tree Advisory Committee for one official year. (4/2023) Motion: Trustee Marshall Second: Trustee Salton Ayes: Trustees: Hubbell, Marshall Rennekamp, Robinson, Salton, and VanLoan Nays: none 16 Abstentions: Mayor Woodard Motion carried Mayor Woodard appoints Trustee Kent Hubbell to the Cayuga Lake Watershed Intermunicipal Organization Committee for one official year. (4/2023) Resolution # 9184 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the Cayuga Lake Watershed Intermunicipal Organization for one official year. (4/2023) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Hubbell Motion carried Mayor Woodard appoints Trustee Kent Hubbell to the Climate Smart Community Task Force for one official year. (4/2023) Resolution # 9185 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the Climate Smart Community Task Force for one official year. (4/2023) Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Trustee Hubbell Motion carried Mayor Woodard appoints Village resident Alice Wagenknecht-Wiesner to the Climate Smart Community Task Force for one official year. (4/2023) Resolution # 9186 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Alice Wagenknecht-Wiesner to the Climate Smart Community Task Force for one official year. (4/2023) Motion: Trustee Rennekamp Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried Mayor Woodard appoints Village Clerk Jeffrey D. Walker to the Climate Smart Community Task Force for one official year. (4/2023) 17 Resolution # 9187 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village Clerk Jeffrey D. Walker to the Climate Smart Community Task Force for one official year. (4/2023) Motion: Trustee Hubbell Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion carried 2. Annual Resolutions: (EXHIBIT 2023-002) a. DESIGNATION OF THE VILLAGE’S OFFICIAL NEWSPAPER Resolution # 9188 WHEREAS: The Ithaca Journal has general circulation within the Village; and WHEREAS: The Ithaca Journal is not published in the village, but the Board of Trustees: determines that it is broadly distributed with in the Village; and WHEREAS: Designation of an official newspaper is generally effective for one year. THEREFORE, BE IT RESOLVED THAT: That the Ithaca Journal is designated the official newspaper of record for the Village of Cayuga Heights Official Year 2022-2023. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried B. RULES OF PROCEDURE: Resolution # 9189 WHEREAS: New York State law does not establish meeting procedures for village boards of Trustees and WHEREAS: Village Law § 4-412 provides that the Board of Trustees: may determine its own rules of procedure. THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees: establishes the following Meeting Rules of Procedure: I. REGULAR MEETINGS: The date, location, and time for regular meetings of the Board of Trustees is established as the 3rd Wednesday of each month at Marcham Hall starting at 7:00 p.m. as follows: Apr. 20th , May 18th , June 15th , July 20th, Aug. 18th, Sept. 21st, Oct. 19th, Nov. 18 16th, De. 21st, Jan. 18th, Feb. 15th, March 15th 2022. Organizational Meeting on April 1st. 2023. II. SPECIAL MEETINGS: Special meetings of the Board of Trustees are all Board meetings other than Regular Meetings. A Special Meeting may be called by the Mayor or any Trustee member of the Board of Trustees: by telephone, in person, or email at least 24 hours in advance of the meeting unless an emergency requires the meeting to be held on less than 24-hours’ notice. III. QUORUM: A quorum of the Board of Trustees: must be physically present to conduct business. A quorum is a majority of the total legally authorized membership of the body, regardless of vacancies or absences. Although a quorum is required to conduct a meeting, a majority vote of the total legally authorized membership of the body is still required to pass most measures. IV. EXECUTIVE SESSIONS: Executive sessions must be held in accordance with NYS Public Officers Law § 105. All executive sessions must be entered by a motion made from a properly noticed and conducted open meeting. V. AGENDAS: The agenda is to be prepared by the Clerk at the direction of the Mayor. The Mayor or any Trustee may have an item placed on the agenda. When possible, items for the agenda must be provided to the Clerk in writing or via email at least 48 hours before the meeting’s start time. The agenda must be prepared by noon on the day of the meeting. However, items may be placed on the agenda at any time. If necessary, a supplemental agenda may be distributed at the beginning of the meeting. VI. VOTING: Pursuant to the New York State Village Law and General Construction Law, each member of the Board has one vote. The Mayor may vote on any matter but must vote in case of a tie. A majority of the totally authorized voting power is necessary to pass a matter unless otherwise specified by State law. A vote upon any question must be taken by ayes and nays, and the names of the members present, and their votes must be entered in the minutes. VII. GENERAL RULES: a. The Mayor presides at the meeting. In the Mayor’s absence, the Deputy Mayor presides at meetings of the Board. The presiding officer may debate, move, and take any action that may be taken by other members of the Board. Board members are not required to rise but must be recognized by the presiding officer before making motions and speaking. b. Every motion must be seconded before being put to a vote: all motions must be recorded in their entirety in the Board’s minutes. c. Once recognized, a member may not be interrupted when speaking unless it is to call him/her to order. If a member is called to order, they must stop speaking until the question of order is determined, and, if in order, they must be permitted to proceed. There is no limit to the number of times a member may speak on a question. Motions to close or limit debate may be entertained and require a two-thirds vote to pass. VIII GUIDELINES FOR PUBLIC COMMENT: Privilege of the Floor guidelines are as established at January 9, 2012 Board of Trustee meeting as follows. Meetings of the Board of Trustees: of the Village of Cayuga Heights take place in accordance with New York State law, for the purpose of Village governance. Meetings are convened by the Mayor or by an appointed deputy. Discussion takes place among the members of the Board with the Village professional staff. Minutes are recorded by the Clerk. As provided in the New York State Open Meetings Law, all Board meetings are open to the public, and members of the public are very welcome to attend. Although not required by law, the Mayor and the Trustees: of Cayuga Heights offer Privilege of the Floor in order to provide individuals in the audience with the opportunity to voice their opinion on Village affairs. 19 In the interest of expediting the flow of Village business during its lengthy meetings, Privilege of the Floor is open for 30 minutes only, ordinarily following any scheduled Public Hearings. Fifteen (15) minutes prior to the commencement of any regularly scheduled Board of Trustee’s meeting, a sign-in sheet will be placed on a table inside the meeting room. Upon arrival, all attendees are requested to sign in, indicating if they wish to speak. The speakers may give their name and address if they choose. If a speaker does not want to provide their name, they must sign in as “Anonymous Speaker” and then they are responsible for remembering the number associated with their place on the list. Attendees will be called to speak in the order shown on the sign-in sheet on a first come, first to speak basis. Speakers are asked to stand unless prevented by a disability, to give their name and address if they so choose and must limit their remarks to two minutes of time. Please note that a speaker’s time may not be yielded to other speakers. Speakers are requested to observe standards of courtesy and good taste and may be asked to terminate remarks at any time by the Mayor or another presiding officer. Audience members are asked not to engage with the speaker, or with each other. The Village Clerk keeps time and gives notice when 30 seconds are remaining. Occasionally, Board members may ask a speaker for clarification. Speakers are very welcome to submit their comments to the Board in writing for consideration and attachment to the meeting minutes. The minutes will include all the speakers’ names, if provided by the speaker, with a brief statement of their positions. Although the public is only invited to speak during Privilege of the Floor, the Board may, at its discretion, allow the public to speak at other times. Speakers must be recognized by the Mayor or by another presiding officer. Anyone with an interest in any facet of Village government is encouraged to contact the Mayor, the Board of Trustees: and the Village staff through email addresses found on the Village of Cayuga Heights web site (www.Cayuga-Heights.ny.us). Adopted by the Board of Trustees, Village of Cayuga Heights, December 12th, 2011 IX MINUTES: a. The Clerk is responsible for taking the minutes of the board. Minutes must consist of a record or summary of all motions, proposals, resolution and any other matter formally voted upon and the vote thereon. Minutes must be taken for an executive session of any action that is taken by formal vote. Executive session minutes must consist of a record or summary of the final determination of such action, and the date and vote thereon; provided, however, that such summary need not include any matter which is not required to be made public by the NYS Freedom of Information Law (FOIL). b. Minutes must also include the following: i. Name of the Board; ii. Date, place, and time of the meeting; iii. Notation of the presence or absence of Board members and time of arrival or departure if different from time of call to order and adjournment; iv. Name and title of other village officials and employees present and the approximate number of attendees; v. Record of communications presented to the Board; vi. Record of reports made by Board or other village personnel; and 20 vii. Time of adjournment; and signature of Clerk or person who took the minutes if not the Clerk. c. Minutes may contain a summary of the discussion leading to action taken but should not include verbatim comments unless a majority of the Board resolves to have the Clerk do so. d. The Clerk is responsible for creating a draft of the minutes within the timeframe provided for under the New York State Open Meetings Law. The Board of Trustees approves the minutes at the next board meeting. Amendments to the Clerk’s minutes require approval of the Board of Trustees: by a majority vote. X ORDER OF BUSINESS OF THE BOARD OF TRUSTEES: a. Call to order; b. Approval of minutes of previous meeting(s); c. Public comment period; d. Report of officers and committees (Fire, Treasurer, Mayor, Trustees, Police, Public Works, Clerk; e. Report of the Attorney; f. Adjournment XI GUIDELINES FOR USE OF RECORDING EQUIPMENT: All members of the public and all public officials are allowed to tape or video record public meetings. Recording is not allowed during executive sessions. Recording should be done in a manner which does not interfere with the meeting. The mayor may determine whether the recording is being done in an intrusive manner taking into consideration, but not limited to, brightness of lights, distance from the deliberations of the village board, size of the equipment, and the ability of the public to participate in the meeting. If the recording is determined to be intrusive and interferes with the meeting, the mayor may direct that the recording be stopped or undertaken in a different manner or location. XII ADJORNMENT: Meeting may be adjourned by motion. XIII AMENDMENTS TO THE RULES OF PROCEDURE: The forgoing procedure may be amended from time to time by a majority vote of the Board. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried C. DESIGNATING DEPOSITORY: Resolution # 9190 WHEREAS: the Board of Trustees: has determined that Village Law § 4-412 (3)(2) requires the designation of banks or trust companies for the deposit of all village monies; THEREFORE, BE IT RESOLVED THAT: Section 1. That the Board of Trustees: designates the Tompkins Trust Company, or Tompkins Community Bank, Ithaca, NY as official depository for all Village funds received by the Village Clerk and receiver of taxes for the Fiscal Year June 1, 2022 – May 31, 2023, with a maximum deposit of $4,900,000. 21 Sections 2. That the Clerk is authorized to notify Tompkins Trust Company of the following names to be honored on checks for the Fiscal Year June 1, 2022– May 31, 2023 with two signatures required for each check. Mayor Linda Woodard, Deputy Treasurer Kristi Rennekamp, Clerk Jeffrey D. Walker, Treasurer Laura Dolch. Section 3. That this resolution is effective immediately. Motion: Trustee Rennekamp Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Motion carried D. DESIGNATIMG MEETING DATES: Resolution # 9191 BE IT RESOLVED THAT: The date, location, and time for next regular Board of Trustees: meeting is April 20th, 2022 at Marcham Hall, 7:00 p.m. AND BE IT RESOLVED THAT: The date, location, and time for regular meetings of the Planning Board is established as the 4th Monday of the month at Marcham Hall starting at 7:00. AND FURTHER BE IT RESOLVED THAT: The date and time for regular meetings of the Zoning Board of Appeals is scheduled on an as needed basis (historically held the 1st Monday of the month at 7:00 p.m. Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried E. CODE OF ETHICS: Resolution # 9192 BE IT RESOLVED THAT: The Mayor must ensure that a copy of the Code of Ethics is distributed to each officer and employee of the village. In addition, the Village Mayor must ensure that a copy of General Municipal Law §§ 800-809 is posted in each public building under the Village’s jurisdiction. Failure to either distribute or receive a copy of the local Code of Ethics does not affect an officer’s/employee’s duty to comply with the code, nor does it affect the enforcement of provisions of the code. Motion: Trustee Salton 22 Second: Trustee Marshall Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: none Motion carried F. ADVANCE APPROVAL OF CLAIMS: Resolution # 9193 WHEREAS: The Board of Trustees: has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and WHEREAS: all such claims must be presented at the next regular meeting for audit; and WHEREAS: this resolution is consistent with the Village of Cayuga Heights Procurement Policy; and WHEREAS: the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount of Board of Trustees disallows. THEREFORE, BE IT RESOLVED THAT: Section 1. That the Board of Trustees: authorized payment in advance of audit of claims for public utility services, postage, freights and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount of Board of Trustees disallows. Section 2. That this resolution is effective immediately. Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan Nays: none Abstentions: Motion carried Mayor Woodard adjourns the meeting at 7.37 p.m.