HomeMy WebLinkAbout04.20.2022_Agenda1
Zoom Link 4118425407
Village of Cayuga Heights Board of Trustees Monthly Meeting
April 20, 2022 7:00 p.m.
1. Call To Order EXHIBIT/PAGE
2. a. Approval of March 16, 2022 Meeting Minutes 2023 - 005 pgs. 2 -17
b. Approval of April 4, 2022 Organizational Meeting Minutes 2023 - 006 pgs. 18 - 40
3. Report of the Fire Superintendent Tamborelle: Submitted Report 2023 - 007 pgs. 41 - 42
a. Slate of Officers 2023 - 008 pg. 42
4. Privilege of the Floor:
5. Report of Treasurer Dolch: Submitted Report 2023 - 009 pg. 43 - 44
6. Report of Mayor Woodard
a. 2021 Village Court report 2023 - 010 pgs. 45 - 53
b. Village Historian Update: 1001 Hanshaw Road.
c. RaNic Golf Club Update
d. Lead Update 2023 - 011 pg. 54 - 55
e. Plant to Plant Update
f. WWTP Update
g. Schedule a Public Hearing on Proposed Local Law B- 2022-Video Conferencing.
7. Report of the Trustees:
8. Report of Police Chief Wright: Submitted Report 2023 - 012 pgs. 56 - 57
9. Report of Director of Public Works Wiese: Submitted Report 2023 - 013 pg. 58
10. Report of Superintendent of Public Works Cross: Submitted Report 2023 - 014 pgs. 59 - 60
11. Report of Clerk Walker: Insero Court Audit 2023 – 015 pgs. 61 - 62
12. Report of Attorney Marcus:
13. Adjournment
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EXHIBIT 2023-005
Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, March 16, 2022
Zoom Meeting ID # 4118425407 BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING MONTHLY MEETING
Present: Mayor Woodard; Trustees: Hubbard, Marshall, McMurry, Rennekamp, Robinson, and Salton; Director of Public Works
Wiese; Clerk Walker; Treasurer Dolch; Police Seargent Manning; Attorney Marcus. Absent: Police Chief Wright;
1. Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m.
2. Approval of Meeting Minutes: February 16, 2021 (Exhibit 2022-124)
Resolution # 9123
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the February 16, 2022,
meeting minutes as presented.
Motion: Trustee Marshall
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, and Robinson
Nays: none
Abstentions: none
Motion Carried
3. Privilege of the Floor:
•Village resident Charles VanLoan who lives on White Park Road states that he would like the Board to gather the
specific (pick-up) data from TCAT bus route 83 as it returns to Triphammer Road. He further states that TCAT needs
to justify this route change (using White Park Road) since they never see any riders on the bus.
•Fire Superintendent Tamborelle joins the meeting at 7:05 p.m.
•Village resident Charles VanLoan also states that his home was one of the six that is now being tested for lead in the
water. He was informed in writing that the test results were eleven parts per million. The information is confusing
and does not give a clear explanation of what is considered dangerous. He sees a need for public education and
explanation for residents going forward.
•Mayor Woodard agrees and states that we should let Bolton Point complete their independent examination of the
Village water system before we ask for more specific information.
•B. Cross states that Bolton Point has been extremely responsive and is spending hours researching this issue for the
Village.
•Trustee Marshall states that he in favor of additional resources produced by Bolton Point that can help educate the
public.
•Trustee Salton joins the meeting at 7:25 p.m.
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a. Climate Solution Presentation presented: Director of HeatSmart Tompkins Lisa Marshall provided a
PowerPoint presentation about HeatSmart Tompkins.
•L. Marshall states that HeatSmart Tompkins is funded by NYSERDA. The goal of HeatSmart Tompkins is to provide
support and advice as well as information to households on energy efficiency and heat pumps. We have been working
with almost every municipality in Tompkins county.
•To view this presentation click here.
•Village resident and Climate Smart Community Task Force (CSCTF) Director Alice Wagenknecht-Wiesner states
that the Village has a resolution in the agenda asking for Board approval to participate in a community campaign and
lower energy costs for Village residents.
4. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2022-125)
•Fire Superintendent Tamborelle states that things are going well, and the new ladder truck is now in service.
•Fire Superintendent Tamborelle states that the spring recruit class started with twenty applications and are now
down to nine.
5. Report of Treasurer Dolch: Submitted Report (Exhibit 2202-126)
•Village Treasurer Dolch states that the February bank to book reconciliations are complete and the only action item
that needs to be approved is this month’s abstract.
Approval of Abstract # 10
Resolution: 9124
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #10 for
FYE2022 consisting of TA vouchers 72-79 in the amount of $21,902.55 and Consolidated Fund vouchers
711-790 in the amount of $379,700.76 and the Treasurer is instructed to make payments thereon.
Motion: Trustee Rennekamp
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
•Mayor Woodard states that it has been a long time since the books from the previous month have been
closed on time.
Motion Carried
6. Report of Mayor Woodard
b. McMurry Resolution: The Board recognizes the outstanding public service of Trustee and Deputy Mayor
Meloney McMurry.
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RECOGNITION OF THE PAST AND CONTINUED OUTSTANDING
PUBLIC SERVICE OF MELONEY MCMURRY
Resolution: 9125
WHEREAS, Meloney McMurry has served the Village of Cayuga Heights with distinct honor and
dedication since starting her public service in 2015 as a Village Planning Board Alternate and later as a
voting member; and
WHEREAS, Meloney has shown integrity to her role as the Village Trustee since 2016, and as Deputy
Mayor since April of 2019; and
WHEREAS, Meloney has been a vital contributor to the Villages Human Resources Committee, Public
Safety Committee, Bicycle, and Pedestrian Committee, and Chair of the Human Resources and
Administration Committee; and
WHEREAS, Meloney has made substantial contributions to the Village Emergency Plan, Village Zoning
Law and was instrumental in the Villages Codification process of all Village Law and Ordinances; and
WHEREAS, Meloney has served the Village as an alternate to the Board Of Directors of TCCOG and sits
on the ITCTCP Policy Committee.
NOW, THEREFORE, BE IT RESOLVED, that the Cayuga Heights Board of Trustees does hereby commend
Meloney for her dedication, commitment, and outstanding past and continued public service to the Village of Cayuga
Heights.
•Trustee McMurry states that it has been an honor and privilege to serve in this role. Trustee McMurry states that she
loves the work but is sad to be stepping away from it. However, she is not going far and is looking forward to
becoming a member of the Village Planning Board at the April Village Organizational Meeting.
•Trustee McMurry personally thanked each Village staff member for their hard work and dedication to the Village.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: McMurry
Motion Carried
c. Resolution on Climate Solutions: The Village pledges to support NYSERDA programs and promote the use of
clean energy.
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Resolution: 9126
WHEREAS NYSERDA is currently offering generous incentives for low-to-moderate-income households for
insulation and air sealing, energy-efficient heat pumps, and heat pump water heaters, and
WHEREAS, some of these incentives are time-limited, and
WHEREAS, HeatSmart Tompkins is offering municipalities the opportunity to participate in a Campaign for Clean
Heat to provide information and coordinate resident sign-ups for these services, and
WHEREAS, the campaign offers residents free assessments for home energy improvements, and
WHEREAS, successful participation in this campaign will result in greater comfort and energy savings for
participating households and potential grant funding for the Village, and
WHEREAS, the Village wishes to partner with HeatSmart Tompkins on this campaign, and
WHEREAS, the Campaign will include a Clean Heating and Cooling Webinar in early May that will be open to all
residents, and
WHEREAS, the Village of Cayuga Heights wishes to help residents lower their energy costs, and to promote clean
indoor and outdoor air, now
THEREFORE BE IT RESOLVED, that the Village of Cayuga Heights Trustees hereby approves the Village
participation in the HeatSmart Tompkins Campaign for Clean Heat.
Motion: Trustee Marshall
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
d. Budget Process Update:
•Mayor Woodard states that the Village staff has submitted their budgets and she has updated those numbers into the
General, Water, and Sewer Accounts. Mayor Woodard further states that the annual budget workshop is Saturday,
March 19, 2022, from 9-12 noon.
•Mayor Woodard also states that the Village saw a three percent increase in the overall assessment for this budget
season.
•Trustee Robinson would like to make sure that the tax summary will be ready for review and if it will reflect the
correct numbers in order to establish the 2022 tax rate.
•Trustee Rennekamp states that New York State limits the increase in taxes to the lower 2% for the inflation rate
based on your fiscal year budget. The Village had an increase in assessed value of 3.16 % so just by assessment alone
we have exceeded the 2% cap.
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•Trustee Salton asks what the consequences are if we decide not to pass a local law to override the tax cap. He seemed
to recall some benefit the Village would receive from the State of New York if a municipality did not override the tax
cap.
•B. Cross states that he remembers at one time NYS might have offered an Star Exemption to residents if the
municipality did not exceed the tax cap.
•Village Attorney R. Marcus states that if the Village does not adopt Proposed Local Law A 0f 2022 then the Village
is mandated to reduce the tax levy.
•Mayor Woodard ensures the Board that at the Village Budget Workshop the Board will be able to see the various
options for setting the tax rate.
Resolution: 9127
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees hereby schedules a Public Hearing on
Proposed Local Law A of 2022- A local law to override the tax levy limit established in general municipal law 3-c for
April 4, 2022, at 7:10 p.m.
Motion: Trustee Robinson
Second: Trustee Rennekamp
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
e. CHES 5K and Fun Run Event: The event will take place on May 7, 2022, from 9:00 a.m. to 11:00 a.m.
•Mayor Woodard states that the applicants are asking for the Board to consider waiving the $25.00-dollar Special
Events Permit fee.
Resolution # 9128
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes waiving the
Special Events Permit fee of $25.00 for May 7, 2022, Cayuga Heights Elementary School 5k and Fun Run.
Motion: Trustee Marshall
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
f. Covid-19 Testing: The Village has been testing employees who either would not provide proof of vaccination or
are not vaccinated again Covid-19.
•Mayor Woodard states that three of the five employees that are currently being tested are exempt from testing
because they have recently tested positive for Covid-19. Mayor Woodard also states that Tompkins County is not
advising what we should or should not test going forward.
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•Trustee McMurry would like to know of the five employees being tested how many of them are being tested in
addition to the Village testing them.
•Village Clerk Walker states that only one employee fits into that category.
•Trustee Robinson suggests that the Board consider suspending testing with the understanding that if things change
then the Board can reinstate testing.
•Trustee Salton states that he agrees with suspending the weekly testing and by doing so would simply mean that we
do not send anyone to the program that already exists.
Resolution # 9129
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Village Clerk
Walker to notify the Village employees that are currently in the Village Covid-19 testing program that the program is
now paused. This pause in testing is subject to review at any time in the future.
Motion: Trustee Robinson
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
g. RaNic Golf Club:
•Mayor Woodard states that the new owners of the former Ithaca Country Club now RaNic Golf Club will be
submitting a Planned Development Zone application at the April Board of Trustees meeting.
•Village Attorney R. Marcus reminds the Board that their responsible for deciding what is an allowable use in the
proposed PDZ that the applicant submits. In essence the Board is changing the Village Zoning Law for that particular
property.
•Trustee Hubbell asks if this new proposed development would use the new “stretch” building code.
•B. Cross states that the only way for a local municipality to enforce the "Stretch Code" is to petition the NYS
Department of State for a more restrictive local law. He also states that the applicant’s architect is likely to provide
similar or equivalent energy measures to the project. This information would not be part of the zoning law or the PDZ
but would be a topic for the Village Planning Board to take into consideration at the site plan review.
•The Town and City of Ithaca already have an enhanced code similar to what the state is looking to bring forth.
•Trustee McMurry states that the Board of Trustees responsibility in a PDZ is to determine if this project has enough
benefit to the Village that is worth changing amending our Zoning Law.
•Trustee Marshall asks if this projects criteria for benefiting the Village is based on one hundred percent of the Village
Comprehensive Plan? And is there some standards or variations from the comprehensive plan?
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•Village Attorney R. Marcus states that if the applicant can convince the Board that changing the allowed uses is a net
positive then the degree of divergence from the existing zoning of that property is not relevant.
•Planning Board Chair F. Cowett would like to know what happens after the Village Planning Board completes site
plan review and sends the project back to the Board of Trustees for final approval. Does the Board of Trustees have
the ability to make changes?
•Village Attorney R. Marcus states that is a topic for more discussion since this would be the first time a PDZ could
reach that point in the process.
•Trustee Hubble inquiries about the building schedule of this project.
•B. Cross states that for this year (2022) it is just planning. Construction could begin at the beginning of 2023.
•Mayor Woodard will send out the PDZ information from RaNic Golf Club by email tomorrow.
h. AUD and Insero Audit:
•Mayor Woodard states that due to health concerns former Village Treasurer J. Laskaris is not able to continue to
work on the remaining questions for the FYE2021 AUD and this year’s INSERO internal audit.
•Mayor Woodard has reached out to the NYS Comptroller’s Office, and they are aware of our situation.
i. Proposed Budget Projects: Exhibit 2022-134
•Trustee McMurry states that the discussion at the last Board meeting led her to believe the proposed seventh police
officer position belonged in the general budget not in special projects.
•Trustee Robinson states that it shows up on this exhibit but is budgeted correctly in the Budget workshop binders.
•Police Sergeant Manning states that Chief Wright watched the Zoom meeting that he missed from last month and has
inserted a Q/A section addressing those concerns from the February Board Meeting.
•Seargent Manning states that policing is changing and the role an officer has is changing as well. As Chief Wright
presented a new position would be covering the 3:00 p.m. to 11:00 p.m. shift which allows more room administrative
flexibility as well as added services to the community.
•Trustee Robinson states that his concern is the step increases which is a long-term cost to the Village. He also asks if
the investment of another full-time position would offset the overall cost when retirement occurs.
•Seargent Manning states that if we have a staffing issue or somebody retires, the department will at least have all
shifts covered by full-time staff and we won’t have to force people into work since we could backfill.
Three senior positions within the department could retire in the next one to three years. The addition of the seventh
office creates a buffer and cost savings from having to train someone new and fill part-time hours while field training
occurs.
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•In closing Sergeant Manning states that when the department was short-staffed the core group of full-time officers
stepped up and covered most of the hours. He has never seen a better more dedicated group of individuals who put the
Village in front of their own needs.
•Trustee Salton states that he appreciates the presentation by Sergeant Manning. He also states that he is envisioning a
new staff development model that will strengthen the department with the seventh position and the Board should view
this as appropriate for this discussion.
•Trustee McMurry states that when an emergency happens the type of knowledge a full-time officer has of the
community is critical to the safety and wellbeing of the residents. The other aspect that hasn't been discussed that
came up a lot in police reform is diversity. Our department has the opportunity to do that now with the introduction of
the seventh position.
7. Report of The Trustees:
•Trustee Hubbell states that he will distribute the Cayuga Lake Watershed Annual Report to the Board through email.
8 . Report of Police Chief Wright: Submitted Report (Exhibit 2022-130)
•Mayor Woodard asks about the two mental health calls and if the officers feel that they are sufficiently trained to
handle these calls.
•Seargent Manning states that we are, and the department is always looking for more opportunities to learn more. As
for the specific two calls, the level of care taken by our officers to defuse the situation only shows that we care. On a
side note, the addition of another full-time officer would also allow the department to participate in more training
outside of scheduled shifts.
9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2022-131)
•Director of Public Works states that he completed three sump pump inspections in February.
•Director of Public Works M. Wiese states that when there is downtime the DPW staff has been straightening street
signs throughout the Village. Director Wiese states that this is another example of the pride the guys have for the
Village.
•Director Wiese states that he is adding $5,000.00 to account A1640.200 to replace the Furnace in the DPW. Director
Wiese states that he is also looking at a heat pump system since he is also looking for a new AC unit for the same
area.
10. Report of Village Engineer Cross:
•Village Engineer B. Cross states that the Right-Sizing Culvert Project is moving forward. A public presentation was
held on February 28, 2022, and there has been some level of communication with almost all twenty-five property
owners. All property owners have received a sample easement with a map of their property.
•Village Attorney R. Marcus has reviewed the construction specification and contractual documents.
• B. Cross states that it has been determined that the Board will have to complete SEQR for the Right-Sizing Culvert
Project.
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•Village Attorney R. Marcus states that the Board of Trustees agrees with part-1 of the SEQR and moves on to part-2.
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Resolution # 9130
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the findings
in the SEQR short forms part-1, part -2 and part -3 and as a result, the proposed action does not result in any
significant adverse environmental impact and Mayor Woodard will sign the determination of significance as the
officer in the lead agency.
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Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
11. Report of Clerk Walker: Submitted Report (Exhibit 2022-133)
•Clerk Walker states that the new Village website is up and running. In the first week, we have seen over 130 people
visit the site.
•Clerk Walker states that the Village Election had fifty-four people turn out to vote.
•In closing Clerk Walker states that he has several I.T. policies that he will be presenting to the Board at the April
monthly meeting.
12. Report of Attorney Marcus:
•Village Attorney R. Marcus states that he has devoted some time to a recent FOIL Request.
13. Executive Session: Mayor Woodard asks the Board for an Executive Session at 9:53 p.m.
Resolution: 9131
WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an
executive session; and,
WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion
identifying the general area or areas of the subject or subjects to be considered; and,
WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no
action by formal vote shall be taken to appropriate public money:
THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of
Trustees are conducted for the purposes of subsection (F), the medical, financial, credit, or employment history
of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion,
discipline, suspension, dismissal, or removal of a particular person or corporation.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
Resolution: 9132
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits the Executive Session and
returns to an open meeting.
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Motion: Trustee Marshall
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
14. Adjournment: Mayor Woodard adjourns the meeting at 10:38 p.m.
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EXHIBIT 2023-006
Minutes VILLAGE OF CAYUGA HEIGHTS Thursday April 4, 2022
Marcham Hall BOARD OF TRUSTEES 7:00 p.m
ANNUAL ORGANIZATIONAL MEETING
Present: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan.
Call to Order: Mayor Woodard calls the meeting to order at 7:03 p.m.
Oath of Office: The following officials who were elected on March 15, 2022, affirmed their Oath of Office; Mayor
Woodard; Trustees: James Marshall, Kristi Rennekamp, and Charles VanLoan.
2. Proposed Local Law A of 2022- Tax Cap
•Mayor Woodard opens the Public Hearing on the Proposed Local Law A of 2022- Tax Cap at 7:05 p.m.
•No members of the public wish to speak.
•Mayor Woodard closes the Public Hearing at p.m.7:05 p.m.
Resolution # 9133
BE IT RESOLVED THAT: The Board of Trustees hereby adopts Proposed Local Law A of 2022 as Local Law 1 of
2022.
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN
GENERAL MUNICIPAL LAW §3-C
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to adopt
a budget for the fiscal year commencing in 2022 that requires a real property tax levy in excess of the tax levy
limit as defined by General Municipal Law §3-c.
Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c
which expressly authorizes a local governing body to override the property tax cap for the coming fiscal year
by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body.
Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of
Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2022 that requires a real
property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c.
Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part of this
local law or the application thereof to any person firm or corporation or circumstance is invalid or
unconstitutional the court order or judgment shall not affect impair or invalidate the remainder of this local
law but shall be confined in its operation to the clause sentence paragraph subdivision or part of this Local
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Law or in its application to the person individual firm or corporation or circumstance directly involved in the
controversy in which such judgment or order shall be rendered.
Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of
State.
Motion: Trustee Robinson
Second: Trustee Rennekamp
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan
Nays: none
Abstentions: Trustee Salton
Motion carried
3. Public Hearing on Proposed Annual Budget FYE 2022-2023
•Mayor Woodard opens the Public Hearing on the Proposed Annual FYE 2022-2023 Budget at 7:06 p.m.
•No members of the public wish to speak.
•Mayor Woodard closes the Public Hearing at 7:06 p.m.
•Mayor Woodard states that the tax rate went down to $6.00 per thousand.
Resolution # 9134
BE IT RESOLVED THAT: The Board of Trustees approves Proposed FYE 2022-2023 Annual Budget for the
Village of Cayuga Heights as presented.
Motion: Trustee Marshall
Second: Trustee Rennekamp
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
2. Appointments and Approvals (Exhibit 2023-001)
Mayor Woodard appoints Trustee Rich Robinson as Deputy Mayor for the 2023 official year.
Mayor Woodard makes the following appointments with a motion of approval by the Board of Trustees: for each:
Mayor Woodard appoints Jeffrey D. Walker as Clerk for one official year. (4/2023)
Resolution # 9135
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jeffrey D. Walker as Clerk for one
official year. (4/2023)
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Motion: Trustee Rennekamp
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Kiersten Perkins as a part-time Deputy Clerk for one official year. (4/2023)
Resolution # 9136
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of as Kiersten Perkins as a part-time
Deputy Clerk for one official year. (4/2023)
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Laura Dolch , Treasurer for one official year. (4/2023)
Resolution # 9137
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Laura Dolch, Treasurer for one
official year. (4/2023)
Motion: Trustee Rennekamp
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions:
Motion carried
Mayor Woodard appoints Kristi Rennekamp as Deputy Treasurer for one official year. (4/2023)
Resolution # 9138
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Kristi Rennekamp as Deputy
Treasurer for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Rennekamp
Motion carried
Mayor Woodard appoints Jeffrey D. Walker as Records Management Officer for one official year. (4/2023)
Resolution # 9139
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jeffrey D. Walker as Records
Management Officer for one official year. (4/2023)
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Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Brent Cross as Building Commissioner for one official year. (4/2023)
Resolution # 9140
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Building
Commissioner for one official year. (4/2023)
Motion: Trustee Hubbell
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Brent Cross as Stormwater Management Officer for one official year. (4/2023)
Resolution # 9141
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Stormwater
Management Officer for one official year. (4/2023)
Motion: Trustee Rennekamp
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Brent Cross as Engineer for one official year. (4/2023)
Resolution # 9142
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Engineer for one
official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Brent Cross as Zoning Officer and Code Enforcement Officer for one official year. (4/2023)
Resolution # 9143
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Zoning Officer for
one official year. (4/2023)
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Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints the law firm of Bousquet Holstein as the Village Municipal Law Attorney for one official
year. (4/2023)
Resolution # 9144
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of the law firm of Bousquet Holstein
as the Village Municipal Law Attorney for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints David Klein as Acting Village Judge for one official year. (4/2023)
Resolution # 9145
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of David Klein as Acting Village
Judge for one official year. (4/2023)
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints the law firm Bousquet Holstein to act as Village Labor Law Attorney for one official year.
(4/2023)
Resolution # 9146
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of the firm of Bousquet Holstein to
act as Village Labor Law Attorneys for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Attorney Thomas Kramer as Village Prosecutor for one official year. (4/2023)
Resolution # 9147
23
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Attorney Thomas Kramer as Village
Prosecutor for one official year. (4/2023)
Motion: Trustee Rennekamp
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Beatrice Szekely as Historian for one official year. (4/2023)
Resolution # 9148
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Beatrice Szekely as Historian for
one official year. (4/2023)
Motion: Trustee Hubbell
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Fred Cowett as Forester for one official year. (4/2023)
Resolution # 9149
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Fred Cowett as Forester for one
official year. (4/2023)
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints George Tamborelle as Fire Superintendent for one official year. (4/2023)
Resolution # 9150
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of George Tamborelle as Fire
Superintendent for one official year. (4/2023)
Motion: Trustee Rennekamp
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Rosemarie Parker to the Zoning Board of Appeals for a four-year term. (4/2027)
Resolution # 9151
24
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Rosemarie Parker to the Zoning
Board of Appeals for a four-year term. (4/2027)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Wies Van Leuken as its representative on the Access Oversight Committee for one official
year. (4/2023)
Resolution # 9152
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees: approves the appointment of Wies
Van Leuken as its representative on the Access Oversight Committee for one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Roy Staley to the Board of Directors of the Bolton Point Water Commission for one official
year. (4/2023)
Resolution # 9153
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Roy Staley to the Board of
Directors of the Bolton Point Water Commission for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints herself to the Board of Directors of the Bolton Point Water Commission for one official
year. (4/2023)
Resolution # 9154
BE IT RESOLVED THAT: The Board of Trustees approves the appointment Mayor Linda Woodard to the Board
of Directors of the Bolton Point Water Commission for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Hubbell
Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton and VanLoan
Nays and Abstentions: Mayor Woodard
Motion carried
25
Mayor Woodard appoints herself to the Board of Directors of the Tompkins County Council of Governments
(TCCOG) for one official year. (4/2023)
Resolution # 9155
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the
Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2023)
Motion: Trustee Rennekamp
Second: Trustee Marshall
Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton and VanLoan
Nays: none
Abstentions: Mayor Woodard
Motion carried
Mayor Woodard appoints Trustee James Marshall as an Alternate to the Board of Directors of the Tompkins County
Council of Governments (TCCOG) for one official year. (4/2023)
Resolution # 9156
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall as
Alternate to the Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year.
(4/2023)
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Rennekamp, Robinson, Salton and VanLoan
Nays: none
Abstentions: Trustee Marshall
Motion carried
Mayor Woodard appoints Clerk Jeffrey Walker as a member of the Greater Tompkins County Municipal Health
Insurance Consortium Joint Committee for one official year. (4/2023)
Resolution # 9157
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Clerk Jeffrey D. Walker as a
member of the Greater Tompkins County Municipal Health Insurance Consortium Joint Committee for one official
year. (4/2023)
Motion: Trustee Hubbell
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton and VanLoan
Nays and Abstentions: none
Motion carried
Mayor Woodard appoints Trustee Peter Salton as a member of the Board of Directors for the Greater Tompkins
County Municipal Health Insurance Consortium for one official year. (4/2023)
Resolution # 9158
26
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton as a member
of the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official
year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan
Nays: none
Abstentions: Trustee Salton
Motion carried
Mayor Woodard appoints herself as an Alternate on the Board of Directors for the Greater Tompkins County
Municipal Health Insurance Consortium for one official year. (4/2023)
Resolution # 9159
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard as Alternate
on the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official
year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays and Abstentions: Mayor Woodard
Motion carried
Mayor Woodard appoints Trustee Kristi Rennekamp to the Administration Committee for one official year. (4/2023)
Resolution # 9160
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kristi Rennekamp to the
Administration Committee for one official year. (4/2023)
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Rennekamp
Motion carried
Mayor Woodard appoints Trustee Kent Hubbell as Chair of the Administration Committee for one official year.
(4/2023)
Resolution # 9161
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell as Chair to
the Administration Committee for one official year. (4/2023)
Motion: Trustee Rennekamp
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Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Hubbell
Motion carried
Mayor Woodard appoints herself to the Administration Committee for one official year. (4/2023)
Resolution # 9162
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the
Administration Committee for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: Mayor Woodard
Abstentions: Mayor Woodard
Motion carried
Mayor Woodard appoints Clerk Jeffrey D. Walker to the Administration Committee for one official year. (4/2023)
Resolution # 9163
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Clerk Jeffrey D. Walker to the
Administration Committee for one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
Mayor Woodard appoints Trustee Kent Hubbell to the Public Safety Committee for one official year. (4/2023)
Resolution # 9164
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the Public
Safety Committee for one official year. (4/2023)
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Hubbell
Motion carried
Mayor Woodard appoints Trustee Charles VanLoan to the Public Safety Committee for one official year. (4/2023)
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Resolution # 9165
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Charles VanLoan to the
Public Safety Committee for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: Trustee VanLoan
Motion carried
Mayor Woodard appoints Trustee Peter Salton as Chair of the Public Safety Committee for one official year.
(4/2023)
Resolution # 9166
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Peter Salton as Chair of the Public
Safety Committee for one official year. (4/2023)
Motion: Trustee Hubbell
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan
Nays: none
Abstentions: Trustee Salton
Motion carried
Mayor Woodard appoints Trustee James Marshall to the Public Works Committee for one official year. (4/2023)
Resolution # 9167
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall to the
Public Works Committee for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Rennekamp
Ayes: Mayor Woodard, Trustees: Hubbell, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Marshall
Motion carried
Mayor Woodard appoints Trustee Richard Robinson as Chair to the Public Works Committee for one official year.
(4/2023)
Resolution # 9168
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson as Chair to the
Public Works Committee for one official year. (4/2023)
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Motion: Trustee Marshall
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Salton, and VanLoan
Nays: none
Abstentions: Trustee Robinson
Motion carried
Mayor Woodard appoints herself to the Public Works Committee for one official year. (4/2023)
Resolution # 9169
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the
Public Works Committee for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Mayor Woodard
Motion carried
Mayor Woodard appoints Trustee Kristi Rennekamp as Chair to the Finance Committee for one official year.
(4/2023)
Resolution # 9170
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kristi Rennekamp as Chair
to the Finance Committee for one official year. (4/2023)
Motion: Trustee Salton
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Rennekamp
Motion carried
Mayor Woodard appoints Trustee Richard Robinson to the Finance Committee for one official year. (4/2023)
Resolution # 9171
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson to the Finance
Committee for one official year. (4/2023)
Motion: Trustee Rennekamp
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall , Rennekamp, Salton, and VanLoan
Nays: none
Abstentions: Trustee Robinson
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Motion carried
Mayor Woodard appoints Trustee herself to the Finance Committee for one official year. (4/2023)
Resolution # 9172
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the
Finance Committee for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Mayor Woodard
Motion carried
Mayor Woodard appoints Trustee Charles VanLoan as Chair to the Information Technology Committee for one
official year. (4/2023)
Resolution # 9173
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Charles VanLoan as Chair
to the Information Technology Committee for one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: Trustee VanLoan
Motion carried
Mayor Woodard appoints Trustee Richard Robinson to the Information Technology Committee for one official year.
(4/2023)
Resolution # 9174
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson to the
Information Technology Committee for one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Rennekamp
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall Rennekamp, Salton, and VanLoan
Nays: none
Abstentions: Trustee Robinson
Motion carried
Mayor Woodard appoints Trustee Peter Salton to the Information Technology Committee for one official year.
(4/2023)
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Resolution # 9175
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton to the
Information Technology Committee for one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, and VanLoan
Nays: none
Abstentions: Trustee Salton
Motion carried
Mayor Woodard appoints Brent Cross to the Ithaca Tompkins County Transportation Counsel and the Planning
Committee of the Ithaca Tompkins County Transportation Counsel or one official year. (4/2023)
Resolution # 9176
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross to the Ithaca Tompkins
County Transportation Counsel and Planning Committee of the Ithaca Tompkins County Transportation Counsel for
one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
Mayor Woodard appoints Trustee James Marshall to the Ithaca Tompkins County Transportation Counsel and the
Policy Committee for the Ithaca Tompkins County Transportation Counsel for one official year. (4/2023)
Resolution # 9177
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall to the
Ithaca Tompkins County Transportation Counsel and the Policy Committee for the Ithaca Tompkins County
Transportation Counsel for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Hubbell
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Marshall
Motion carried
Mayor Woodard appoints B. Cross as an alternate to the Policy Committee of the Ithaca Tompkins County
Transportation Counsel for one official year. (4/2023)
Resolution # 9178
32
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of B. Cross as an alternate to the
Policy Committee of the Ithaca Tompkins County Transportation Counsel for one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Trustees: Hubbell, Marshall Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
Mayor Woodard appoints Village resident Meloney McMurry to the Village Planning Board for a four-year term.
(4/2027)
Resolution # 9179
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Meloney McMurry
as Planning Board member for a four-year term. (4/2027)
Motion: Trustee Hubbell
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
Mayor Woodard appoints Village resident Matt Johnston to the Village Planning Board as an alternate for a four-year
term. (4/2027)
Resolution # 9180
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Matt Johnston as
an alternate for a four-year term. (4/2027)
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
Mayor Woodard appoints Trustee James Marshall to the Shade Tree Advisory Committee for one official year.
(4/2023)
Resolution # 9181
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee James Marshall to the
Shade Tree Advisory Committee for one official year. (4/2023)
Motion: Trustee Hubbell
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Second: Trustee Rennekamp
Ayes: Mayor Woodard, Trustees: Hubbell, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Marshall
Motion carried
Mayor Woodard appoints Fred Cowett to the Shade Tree Advisory Committee for one official year. (4/2023)
Resolution # 9182
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Fred Cowett to the Shade Tree
Advisory Committee for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
Mayor Woodard appoints herself to the Shade Tree Advisory Committee for one official year. (4/2023)
Resolution # 9183
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the
Shade Tree Advisory Committee for one official year. (4/2023)
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Trustees: Hubbell, Marshall Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Mayor Woodard
Motion carried
Mayor Woodard appoints Trustee Kent Hubbell to the Cayuga Lake Watershed Intermunicipal Organization
Committee for one official year. (4/2023)
Resolution # 9184
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the
Cayuga Lake Watershed Intermunicipal Organization for one official year. (4/2023)
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Hubbell
Motion carried
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Mayor Woodard appoints Trustee Kent Hubbell to the Climate Smart Community Task Force for one official year.
(4/2023)
Resolution # 9185
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the
Climate Smart Community Task Force for one official year. (4/2023)
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: Trustee Hubbell
Motion carried
Mayor Woodard appoints Village resident Alice Wagenknecht-Wiesner to the Climate Smart Community Task Force
for one official year. (4/2023)
Resolution # 9186
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Alice
Wagenknecht-Wiesner to the Climate Smart Community Task Force for one official year. (4/2023)
Motion: Trustee Rennekamp
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
Mayor Woodard appoints Village Clerk Jeffrey D. Walker to the Climate Smart Community Task Force for one
official year. (4/2023)
Resolution # 9187
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village Clerk Jeffrey D. Walker to
the Climate Smart Community Task Force for one official year. (4/2023)
Motion: Trustee Hubbell
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Marshall, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
2. Annual Resolutions: (EXHIBIT 2023-002)
DESIGNATION OF THE VILLAGE’S OFFICIAL NEWSPAPER
Resolution # 9188
35
WHEREAS: The Ithaca Journal has general circulation within the Village; and
WHEREAS: The Ithaca Journal is not published in the village, but the Board of Trustees: determines that
it is broadly distributed with in the Village; and
WHEREAS: Designation of an official newspaper is generally effective for one year.
THEREFORE, BE IT RESOLVED THAT: That the Ithaca Journal is designated the official newspaper
of record for the Village of Cayuga Heights Official Year 2022-2023.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
B. RULES OF PROCEDURE:
Resolution # 9189
WHEREAS: New York State law does not establish meeting procedures for village boards of Trustees and
WHEREAS: Village Law § 4-412 provides that the Board of Trustees: may determine its own rules of
procedure.
THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees: establishes
the following Meeting Rules of Procedure:
REGULAR MEETINGS: The date, location, and time for regular meetings of the Board of Trustees is established as
the 3rd Wednesday of each month at Marcham Hall starting at 7:00 p.m. as follows: Apr. 20th , May 18th , June
15th , July 20th, Aug. 18th, Sept. 21st, Oct. 19th, Nov. 16th, De. 21st, Jan. 18th, Feb. 15th, March 15th 2022.
Organizational Meeting on April 1st. 2023.
SPECIAL MEETINGS: Special meetings of the Board of Trustees are all Board meetings other than Regular
Meetings. A Special Meeting may be called by the Mayor or any Trustee member of the Board of Trustees: by
telephone, in person, or email at least 24 hours in advance of the meeting unless an emergency requires the meeting to
be held on less than 24-hours’ notice.
QUORUM: A quorum of the Board of Trustees: must be physically present to conduct business. A quorum is a
majority of the total legally authorized membership of the body, regardless of vacancies or absences. Although a
quorum is required to conduct a meeting, a majority vote of the total legally authorized membership of the body is
still required to pass most measures.
EXECUTIVE SESSIONS: Executive sessions must be held in accordance with NYS Public Officers Law § 105. All
executive sessions must be entered by a motion made from a properly noticed and conducted open meeting.
AGENDAS: The agenda is to be prepared by the Clerk at the direction of the Mayor. The Mayor or any Trustee may
have an item placed on the agenda. When possible, items for the agenda must be provided to the Clerk in writing or
via email at least 48 hours before the meeting’s start time. The agenda must be prepared by noon on the day of the
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meeting. However, items may be placed on the agenda at any time. If necessary, a supplemental agenda may be
distributed at the beginning of the meeting.
VOTING: Pursuant to the New York State Village Law and General Construction Law, each member of the Board
has one vote. The Mayor may vote on any matter but must vote in case of a tie. A majority of the totally authorized
voting power is necessary to pass a matter unless otherwise specified by State law. A vote upon any question must be
taken by ayes and nays, and the names of the members present, and their votes must be entered in the minutes.
GENERAL RULES:
The Mayor presides at the meeting. In the Mayor’s absence, the Deputy Mayor presides at meetings of the Board. The
presiding officer may debate, move, and take any action that may be taken by other members of the Board. Board
members are not required to rise but must be recognized by the presiding officer before making motions and speaking.
Every motion must be seconded before being put to a vote: all motions must be recorded in their entirety in the
Board’s minutes.
Once recognized, a member may not be interrupted when speaking unless it is to call him/her to order. If a member is
called to order, they must stop speaking until the question of order is determined, and, if in order, they must be
permitted to proceed. There is no limit to the number of times a member may speak on a question. Motions to close or
limit debate may be entertained and require a two-thirds vote to pass.
VIII GUIDELINES FOR PUBLIC COMMENT: Privilege of the Floor guidelines are as established at January 9,
2012 Board of Trustee meeting as follows.
Meetings of the Board of Trustees: of the Village of Cayuga Heights take place in accordance with New York State
law, for the purpose of Village governance. Meetings are convened by the Mayor or by an appointed deputy.
Discussion takes place among the members of the Board with the Village professional staff. Minutes are recorded by
the Clerk. As provided in the New York State Open Meetings Law, all Board meetings are open to the public, and
members of the public are very welcome to attend.
Although not required by law, the Mayor and the Trustees: of Cayuga Heights offer Privilege of the Floor in order to
provide individuals in the audience with the opportunity to voice their opinion on Village affairs.
In the interest of expediting the flow of Village business during its lengthy meetings, Privilege of the Floor is open for
30 minutes only, ordinarily following any scheduled Public Hearings.
Fifteen (15) minutes prior to the commencement of any regularly scheduled Board of Trustee’s meeting, a sign-in
sheet will be placed on a table inside the meeting room. Upon arrival, all attendees are requested to sign in, indicating
if they wish to speak. The speakers may give their name and address if they choose.
If a speaker does not want to provide their name, they must sign in as “Anonymous Speaker” and then they are
responsible for remembering the number associated with their place on the list.
Attendees will be called to speak in the order shown on the sign-in sheet on a first come, first to speak basis.
Speakers are asked to stand unless prevented by a disability, to give their name and address if they so choose and must
limit their remarks to two minutes of time.
Please note that a speaker’s time may not be yielded to other speakers.
Speakers are requested to observe standards of courtesy and good taste and may be asked to terminate remarks at any
time by the Mayor or another presiding officer. Audience members are asked not to engage with the speaker, or with
each other.
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The Village Clerk keeps time and gives notice when 30 seconds are remaining. Occasionally, Board members may
ask a speaker for clarification.
Speakers are very welcome to submit their comments to the Board in writing for consideration and attachment to the
meeting minutes. The minutes will include all the speakers’ names, if provided by the speaker, with a brief statement
of their positions.
Although the public is only invited to speak during Privilege of the Floor, the Board may, at its discretion, allow the
public to speak at other times. Speakers must be recognized by the Mayor or by another presiding officer.
Anyone with an interest in any facet of Village government is encouraged to contact the Mayor, the Board of
Trustees: and the Village staff through email addresses found on the
Village of Cayuga Heights web site (www.Cayuga-Heights.ny.us).
Adopted by the Board of Trustees, Village of Cayuga Heights, December 12th, 2011
IX MINUTES:
The Clerk is responsible for taking the minutes of the board. Minutes must consist of a record or summary of all
motions, proposals, resolution and any other matter formally voted upon and the vote thereon. Minutes must be taken
for an executive session of any action that is taken by formal vote. Executive session minutes must consist of a record
or summary of the final determination of such action, and the date and vote thereon; provided, however, that such
summary need not include any matter which is not required to be made public by the NYS Freedom of Information
Law (FOIL).
Minutes must also include the following:
Name of the Board;
Date, place, and time of the meeting;
Notation of the presence or absence of Board members and time of arrival or departure if different from time of call to
order and adjournment;
Name and title of other village officials and employees present and the approximate number of attendees;
Record of communications presented to the Board;
Record of reports made by Board or other village personnel; and
Time of adjournment; and signature of Clerk or person who took the minutes if not the Clerk.
Minutes may contain a summary of the discussion leading to action taken but should not include verbatim comments
unless a majority of the Board resolves to have the Clerk do so.
The Clerk is responsible for creating a draft of the minutes within the timeframe provided for under the New York
State Open Meetings Law. The Board of Trustees approves the minutes at the next board meeting. Amendments to the
Clerk’s minutes require approval of the Board of Trustees: by a majority vote.
X ORDER OF BUSINESS OF THE BOARD OF TRUSTEES:
Call to order;
Approval of minutes of previous meeting(s);
Public comment period;
Report of officers and committees (Fire, Treasurer, Mayor, Trustees, Police, Public Works, Clerk;
Report of the Attorney;
Adjournment
XI GUIDELINES FOR USE OF RECORDING EQUIPMENT: All members of the public and all public officials
are allowed to tape or video record public meetings. Recording is not allowed during executive sessions. Recording
should be done in a manner which does not interfere with the meeting. The mayor may determine whether the
recording is being done in an intrusive manner taking into consideration, but not limited to, brightness of lights,
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distance from the deliberations of the village board, size of the equipment, and the ability of the public to participate
in the meeting. If the recording is determined to be intrusive and interferes with the meeting, the mayor may direct
that the recording be stopped or undertaken in a different manner or location.
XII ADJORNMENT: Meeting may be adjourned by motion.
XIII AMENDMENTS TO THE RULES OF PROCEDURE: The forgoing procedure may be amended from time
to time by a majority vote of the Board.
Motion: Trustee Marshall
Second: Trustee Rennekamp
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
C. DESIGNATING DEPOSITORY:
Resolution # 9190
WHEREAS: the Board of Trustees: has determined that Village Law § 4-412 (3)(2) requires the designation
of banks or trust companies for the deposit of all village monies;
THEREFORE, BE IT RESOLVED THAT:
Section 1. That the Board of Trustees: designates the Tompkins Trust Company, or Tompkins Community Bank,
Ithaca, NY as official depository for all Village funds received by the Village Clerk and receiver of taxes for the
Fiscal Year June 1, 2022 – May 31, 2023, with a maximum deposit of $4,900,000.
Sections 2. That the Clerk is authorized to notify Tompkins Trust Company of the following names to be honored on
checks for the Fiscal Year June 1, 2022– May 31, 2023 with two signatures required for each check.
Mayor Linda Woodard, Deputy Treasurer Kristi Rennekamp, Clerk Jeffrey D. Walker, Treasurer Laura Dolch.
Section 3. That this resolution is effective immediately.
Motion: Trustee Rennekamp
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions:
Motion carried
D. DESIGNATIMG MEETING DATES:
Resolution # 9191
BE IT RESOLVED THAT: The date, location, and time for next regular Board of Trustees: meeting is April
20th, 2022 at Marcham Hall, 7:00 p.m.
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AND BE IT RESOLVED THAT: The date, location, and time for regular meetings of the Planning Board is
established as the 4th Monday of the month at Marcham Hall starting at 7:00.
AND FURTHER BE IT RESOLVED THAT: The date and time for regular meetings of the Zoning Board of
Appeals is scheduled on an as needed basis (historically held the 1st Monday of the month at 7:00 p.m.
Motion: Trustee Rennekamp
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
E. CODE OF ETHICS:
Resolution # 9192
BE IT RESOLVED THAT: The Mayor must ensure that a copy of the Code of Ethics is distributed to each officer
and employee of the village. In addition, the Village Mayor must ensure that a copy of General Municipal Law §§
800-809 is posted in each public building under the Village’s jurisdiction. Failure to either distribute or receive a copy
of the local Code of Ethics does not affect an officer’s/employee’s duty to comply with the code, nor does it affect the
enforcement of provisions of the code.
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions: none
Motion carried
F. ADVANCE APPROVAL OF CLAIMS:
Resolution # 9193
WHEREAS: The Board of Trustees: has determined to authorize payment in advance of audit of claims for public
utility services, postage, freight and express charges; and
WHEREAS: all such claims must be presented at the next regular meeting for audit; and
WHEREAS: this resolution is consistent with the Village of Cayuga Heights Procurement Policy; and
WHEREAS: the claimant and the officer incurring or approving the claim are jointly and severally liable for any
amount of Board of Trustees disallows.
THEREFORE, BE IT RESOLVED THAT:
Section 1. That the Board of Trustees: authorized payment in advance of audit of claims for public utility services,
postage, freights and express charges. All such claims must be presented at the next regular meeting for audit and the
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claimant and the officer incurring or approving the claim are jointly and severally liable for any amount of Board of
Trustees disallows.
Section 2. That this resolution is effective immediately.
Motion: Trustee Rennekamp
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees: Hubbell, Marshall, Rennekamp, Robinson, Salton, and VanLoan
Nays: none
Abstentions:
Motion carried
Mayor Woodard adjourns the meeting at 7.37 p.m.
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EXHIBIT 2023-007
April 19, 2022
Honorable Linda Woodard
Board of Trustees
Village of Cayuga Heights
Monthly Report March 2022
We had an extremely busy month in March with 55 runs. We had 40 calls in the Village of Cayuga Heights,
11 calls in the Town of Ithaca and 1 mutual aid request. There were 38 EMS calls and 13 fire responses. We
had a busy night on March 7th with a power main down on the roadway on Berkshire Road. This line was
brought down by a tree and remained live, causing significant arcing in the roadway. We could not get close
to the situation to evaluate because of two other trees down on the road on either side of the live line. It was
a tense time before NYSEG arrived and secured the power. NYSEG and the village DPW quickly cleared
the debris and power was resorted after several hours to that area. At the same time as the Berkshire call a
tree branch fell across a transformer on The Parkway causing a major outage in the upper village area. It took
about two hours to get all the power restored.
March started another recruit cycle for us. We accepted 12 new recruits into this class and by the end of the
first weekend we were down to 8. One dropped out before the class even started, one member figured out
quickly that the fire department and her full-time job would take up too much time, one told us that they did
not realize how hard it would be and the last person slept through the second day of training only to wake in
the afternoon in their dorm room and realize that they had missed the entire day of training. Other events that
happened through the month included two days of training with the instructor send by E-One on the new
ladder. All current drivers and those in training to be drivers are now current on the new piece of apparatus.
We held two “What to Do in the First 5 Minutes” trainings for fire and EMS. The first five minutes of any
call are the tensest. Establishing command and stabilizing a situation is a hectic time and figuring out what
is the best way for each individual to do that is an important confidence booster. The other trainings in the
month were for the checklist evaluators to ensure that everyone is training to the same standard for the
probationary members and holding our first group checklist session for the new members.
The new ladder truck is now in service. We have placed the equipment on the truck and sorted out where
everything will go. Our members are training with it to familiarize themselves. We did discover when the
truck arrived that it did not have a backup camera on it. In spec’ing the truck, we assumed that since backup
cameras were mandatory on vehicles that we did not need to write that into the spec. Apparently fire trucks
are not mandated to have the cameras and since we did not ask for it, they did not install it. Luckily the camera
is so standard that the siring harness that runs the length of the truck has plugs at either end for the camera
and screen so getting this problem solved is easy. We are pleased the truck. E-One informed us that they
would like to put our truck in their 2023 calendar, and we happily accepted.
We are still taking all covid precautions on calls. All members responding to calls are wearing masks after
dismounting the apparatus for the duration of the call. We are still highly encouraging all members to get
their first booster and now encouraging to eligible for the 2nd booster to get that as well.
We did have one bunker leave and filled her spot with FF Rachel Havrillak. Rachel is a student at Cornell
and an interior firefighter and EMT. She is a good addition to the bunker area.
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Rachel spent a lot of time preparing her room for move in. It had been several years since that room had been
painted so she spent time filling in holes left by hanging pictures and painted the room. We are pleased to
have her as a bunker.
Spring seems to have arrived which makes everything at the station a little easier. It is much better to train
and respond to calls when the weather is warmer. As the school year winds down, we have found that many
of our members want to stay in the area for the summer and we will do our best to accommodate them at the
station.
We are planning to start of the Movies at the Station in early July. We will probably look to do this on
Wednesday evenings to split the week up. We are trying to lock in a food truck vendor for these evenings.
Out members are excited to do this and many of them have not been around long enough to remember movie
nights. It is one more thing that makes us believe life is returning to a more normal state.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
EXHIBIT 2023-008
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the following
Cayuga Height Fire Department Slate of Officers as voted on by the Cayuga Heights Fire Company and
approved by the Cayuga Heights Fire Department Fire Council.
Fire Chief George Tamborelle
Assistant Fire Chief Joe Price
Assistant Fire Chief Michael Garrett
Assistant Fire Chief Brendan Bloodnick
Lieutenant Sophie Janowsky
Lieutenant John Gregory
Lieutenant Macey Chasman
Lieutenant Daniel Halstead
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EXHIBIT 2023-009
VILLAGE OF CAYUGA HEIGHTS
TREASURER’S REPORT
Audit/ AUD:
The Village’s FYE2021 Financial Audit by Insero, Inc. is still in process. We are also getting closer to answering all
of the questions from the State Auditor.
Revenues and Expenses:
March bank to book reconciliations is complete. They will be reviewed and approved by Trustee and Deputy Treasurer
Rennekamp. Copies of the accounting system generated Monthly Treasurer’s Reports are attached.
Approval of Abstract 11
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #11 for FYE2022
consisting of TA vouchers 80-87 in the amount of $21,727.32 and Consolidated Fund vouchers 791-878 in the
amount of $572,754.15 and the Treasurer is instructed to make payments thereon.
Respectfully Submitted
Laura W. Dolch
Treasurer
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EXHIBIT 2023-010
2021
ANNUAL REPORT
VILLAGE OF CAYUGA HEIGHTS
COURT
Glenn G. Galbreath Village of Cayuga Heights Justice
Patricia Kannus Village of Cayuga Heights Court Clerk
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ANNUAL REPORT OF
GLENN G. GALBREATH, VILLAGE JUSTICE
As in 2020, the Covid 19 pandemic continued to be the key issue for the court in 2021. In 2020 we
had to fully close the court for a number of weeks. and then virtual proceedings were the primary
way of holding court. When defendants were allowed to appear in person it was one defendant at a
time until the end of 2021. Even now in early 2022 everyone must be masked, have their
temperature taken, answer Covid protocol questions, and sit several feet away from each other often
between plexiglass screens. Trials began again later in 2021 and I believe we were the first town or
village court to attempt to have a jury trial (which was postponed at the last minute due to an
upsurge in Omicron variation of Covid). Covid not only slowed the processing of cases but seems
to be linked to an increase in the failure of many defendants to respond to their cases. Part of that
may be due to concerns about Covid. A more cynical explanation may be that a few of the
unresponsive defendants recognize that recent statutory changes have limited the court's ability to
require bail, issue warrants and suspend the drivers' licenses of unresponsive defendants.
Regardless of the cause, our case numbers in 2020 and 2021 have been in the 600's as compared to
over 1,000 in 2016. Notwithstanding the impact of Covid and bail/collection reform limitations, the
amounts collected from defendants increased to
$45,873 in 2021 from $26,050 in 2020, but both those years' totals were well below the $60,000-
75,000 annual amounts for several years previously. Another interesting point is that the all- time
cumulative amount of debt owed by defendants to the court actually dropped in 2021, i.e.
$26,050 was owed in 2020 and it dropped to $24,125 in 2021. One would normally expect this
amount to gradually increase over time. I have no idea why defendant debt to the court has
decreased.
Following the summary of data immediately below is a narrative about the data and other court
activities for the year. The charts at the end provide a little more detail and cover six years.
Case Numbers continue to be low
Our data reflects only those cases that have closed and not the number on which we worked, but the
number of closed cases for each of the last two years was in the 600's rather than over 1,000 in 2016.
This probably is due to the pandemic.
Court Access
One of the Covid restrictions that has been relaxed is that in-person appearances are now the norm.
Virtual appearances via Microsoft Teams is limited to less critical stages of case processing, e.g.
cases conferences.
Many defendants are now using the electronic plea-bargaining process through the District
Attorney's website and sending a signed guilty plea to a lowered level charge than the one the police
initially filed. Also, the police tend to follow the AOA's guidelines when the police engage in plea
bargaining as well. The reductions offered by the District Attorneys tend to be fairly forgiving, e.g.
a 4 point speeding at 19 mph over the speed limit even in a school zone could be settled by the
defendant pleading guilty to a O point ticket for "opening a door unsafely." Plea bargains must be
agreed to by the People, the defendant, and the Court, so the Court is very careful to examine the
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appropriateness of plea bargains on an individualized basis. Therefore, notwithstanding the common
practice in most com1s of simply accepting any plea bargain that the prosecution and defendant
agree to, the Village Court closely examines the appropriateness of each plea bargain it accepts or
rejects.
Vehicle and Traffic Law (V+TL) Cases (See attached chart.)
Vehicle and traffic law matters are the majority of the court's cases, fines and surcharges collected
and the court clerk's time. The total number of V+TL cases in 2021 (624) was a bit below the 665
we closed in 2020.
Alcohol related driving offenses [driving with ability impaired (OWAl), driving while intoxicated
(DWI), and aggravated driving while intoxicated (AOWI)] are important cases and unfortunately
their numbers increased in 2021 (from 1in 2020 to 9 in 2021). In the past six years the numbers of
these charges per year has ranged between 1 and 17, so we could interpret the 9 in 2021 as an
average number.
Speeding cases dropped from 65 in 2020 to 42 in 2021. My best guess is that this is most likely the
result of the new plea-bargaining process which frequently resulted in defendants pleading guilty to
the charge of failure to obey a traffic control device (which increased by almost 30 cases during the
same period: 87 in 2020 and 115 in 2021).
One figure is unique. The number of scofflaw cases was zero in 2021. In past years it was as high
206 (2017). A scofflaw case is one where a defendant fails to appear or pay his/her fines/surcharges.
After repeated attempts to get a defendant's attention to his/her non-appearance or non-payment, I
would have the Court Clerk rep011 this to the NY Department of Motor Vehicles and then OMV
would warn the defendant that his/her license will be suspended or revoked unless the defendant
appears and pays what defendant owes to the court. But during the height of the pandemic the
legislature limited this remedy to only situations where the defendant failed to ever appear but
stopped the use of scofflawing for a defendant who failed to pay. In an abundance of caution and
pursuant to administrative directives from the Sixth
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Judicial District, our Court stopped using the scofflaw process in 2021. Now, in 2022 we have begun
to re-institute the scofflaw process for defendants who never appear in court. For the defendants who
appeared but failed to pay, we will probably start issuing civil judgments against them.
Parking (See attached chart.)
The number of parking tickets in 2021 (29) is down from 2020 (37). Although parking tickets are part
of the V+TL statistics, we identify them separately in the attached chart. The administrative
processing frequently is done by the Police Department and the Court Clerk without the need of my
intervention because most people plead guilty and pay the set fine. Only occasionally do I need to
arraign a defendant or hold a trial for a parking ticket. Nevertheless, the Court Clerk must always
process the paperwork and occasionally arrange for payment of the fine.
Penal/Criminal Cases (See attached chart.)
The Penal/Criminal Law category includes local and state law infractions, misdemeanors and
felonies. Generally, these are more serious than most V+TL matters and take more time.
Infractions are the lowest level of criminal cases, and the penalty is rarely more than a small fine.
Misdemeanors and felonies are more serious and create a formal and permanent criminal record for a
defendant. Not counted in the Penal/Criminal Cases statistics, even though many are also
misdemeanors or felonies. are some of the more serious V+TL offenses, e.g. DWI, ADWI, reckless
driving, aggravated unlicensed operation (AUO), leaving the scene of an injury accident, etc. Those
misdemeanor V+TL cases appear only in the V+TL statistics chart. The most serious charges, felonies,
do not appear in any of our statistics at all. That is because the computer program only identifies cases
that are closed with a conviction or dismissal in our court. Felony cases that arise in our court do not
ultimately remain here, nor are they "closed or dismissed" here. They eventually get transferred to the
Tompkins County Court and, thus, never show up in our computer statistics, unless the prosecution
decides to prosecute the case as a
misdemeanor and the case is returned to our court. In 2021 the number of our criminal law cases
(10) was about the same we had in 2020 (8) and a bit below our average number of 14 per year over
the past six years.
Vehicle and Traffic Trials (See attached chart.)
The number of traffic offense trials (9) is about average for 2021, but a jump from 2020 (1) when the
pandemic restricted trials. These numbers reflect only the trials for V+TL offenses. The data does not
include criminal trials or civil trials. Again this is due to a limitation in our computer program's data
collection. Often trials are scheduled but then the defendant changes her/his mind at the last minute
and pleads guilty, thus mooting the need for a trial. The number of trials in recent years continues to be
very low relative to what the court has done in the past,
e.g. in 1995 I had 124 V+TL trials.
Civil, Small Claims and Eviction Cases (See attached chart.)
Both the Civil and the Small Claims case categories concern non-criminal and non-V+TL matters.
They involve private disputes between people or organizations. They are not actions brought by the
government against a person for violation of the law. And the "Civil Docket" is technically different
from '"Small Claims." Both have the same maximum monetary jurisdiction of $3,000, but Small Claims
cases use an expedited procedure that is simpler, less expensive and more accessible, especially for
people without attorneys. Civil and Small Claims cases make up
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the smallest number of cases - none in 2021 (as compared to no more than 5 in a year since 2016).
These cases tend to be time consuming and often result in longer trials and written opinions. The
court routinely refers the parties to the Community Dispute Resolution Center for mediation as soon
as the case is filed with the court, but does not delay the court proceedings while mediation is being
considered or used unless the parties agree to a delay.
Collection of fines and surcharges (See attached chart.)
Notwithstanding only 624 V+TL cases and 10 criminal cases, we collected $45,873 in 2021, which
was almost $20,000 more than in 2020. But both years were low compared to prior years when our
case numbers were higher. Again Covid had to play a significant role in the low case numbers.
Interestingly though, the cumulative amount owed by all defendants actually dropped a bit, which is
somewhat surprising because this figure would normally be expected to rise every year. In 2020 all
defendants still owed the court $26,050 and in 2021 that debt dropped to
$24,125.
Central Arraignment Part (C.A.P.) - The new variation on judges' covering after-hours
arraignments for courts across the county
When it became clear that the pandemic was going to require courts to have as little face-to- face
contact as possible in order to reduce the risk of the virus’s transmission, the New York Court system
arranged to do virtual arraignments for in-custody defendants during the times when courts were not
actually in session. This is basically all hours of the day or night other than 8:30 AM to 4:30 PM
Monday through Friday. While all town, village comtjudges are used to being pulled out
occasionally in the middle of the night to arraign defendants or to issue orders of protection in our
home jurisdictions, we had always done it in-person at our own courts. When the pandemic hit. the
New York Court system sought volunteer judges to do that process virtually on a scheduled basis.
Along with about half of the town/village judges in Tompkins County I agreed to cover the after-
hours arraignments for all the town and village courts in Tompkins County in one week shifts. I did
shifts every 5-6 weeks in 2020 and did the same in 2021. I did twenty-five after-hours arraignments
and/or orders of protection for the other
courts throughout the County in 2021.
As of 2022 the system is being changed as this rep01t is being drafted. Instead of being called out in
the middle of the night, the Central Arraignment Part (CAP) will cover these after-hours arraignments
by having two court sessions a day (8:00 AM and 8:00 PM) at the Tompkins County Jail in a
courtroom for this purpose. Again the town and village justices serve as the CAP judges. We are still
working out what a fair share of the coverage is required of each judge. At this point I am scheduled
for about 10 sessions a month and this has cut deeply into my schedule flexibility. The big advantage
of this system is that judges, defense attorneys and Assistant District Attorneys do not get called out
in the middle of the night. Maybe more important, anesting officers simply drop off the defendant at
the jail and the jail holds the defendant until the next 8:00 court session, and the police officers return
to the street. The disadvantage is that depending on when the defendant is arrested, s/he may sit for as
much as 12 hours until the next 8:00 AM or PM court session. This is effectively the system they
have used downstate and the City of Ithaca for decades.
Other activities
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Other activities that do not appear in our data reports include: review of search and arrest/bench
warrants, pretrial hearings. status conferences, motion hearings/arguments, orders of protection,
declarations of delinquency and re-sentencings, preliminary felony hearings, non-V+TL trials,
hearings on violations of probalion, fugitive warrants, legal research, drafting opinions. sentencings,
and the above-mentioned county-wide after-hours arraignments and orders of protection. All are
time consuming and important activities, but collecting the data on them is not automatic with our
computer program. Also, not included in the data are the dozens of hours Court Clerk, other Village
staff and I expended on preparations for the jury trial that ended up getting postponed. Some of that
work will have to be repeated when we finally get the trial done in June, 2021.
Patricia Kannus, the Court Clerk, attended her mandated clerkship training for 2021. I also
finished my required two days of Advanced Continuing Judicial Education Program for town and
village justices in 2021.
I continue to be a member of the New York State Advisory Committee for Judicial Ethics and
attend seven meetings in New York City each year where we produce the l 00-200 ethics opinions
the Committee issues annually. These opinions are published in response to inquiries from New
Yorkjudges before they act on matters which raise ethical concerns. If the judge follows the written
opinion, s/he is presumptively protected from prosecution for a violation of the Rules for Judicial
Ethics.
We just finished the 2020-2021 financial audit and expect the auditors' report to be presented to the
Trustees any time now.
Shredding paper records
After many years, we finally were given permission to shred old court records that we had
electronically scanned several years ago. I cannot explain why it took the State so long to give us
approval, but we expect that the shredding will create more storage space in the Village Hall's
basement and maybe we can make progress on scanning later case files from the Court office and get
rid of the unsightly boxes of files that litter the cornt office.
Conclusion
Should you have any questions or comments, please contact me or the court clerk. Further, I remind
everyone that the court sessions are held every Tuesday evening starting at 5:00 PM (not 6:00 PM)
and the first Thursday of every month starting at S:00 PM. The public in general, and you in
particular, are invited to observe these sessions.
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EXHIBIT 2003-011
Dear Resident,
I am writing to share news of significant new Federal guidelines which may impact your water service (
https://www.wwdmag.com/regulations/races ). On December 16, 2021, the EPA updated its Lead and
Copper rule which requires municipalities to identify all lead water supply lines by October 24, 2024 and
begin removing these lines. In response the Village has been working with Bolton Point, which supplies
water to all VCH residents, to identify the impact of these guidelines upon the Village and its residents.
As with many older communities across the country, the Village has some lead remaining within its
municipal water service. It is important to note that both the incidence and resulting levels of our lead
contamination are small. In recent years, Bolton Point has identified 21 residences where lead is known to
exist and has notified the owners. Annual testing has shown there are no cases where the concentration of
lead has exceeded 40% of the level that would require remediation.
Our water system is made up of water mains, which run throughout the Village, generally along road
rights-of-way, laterals which run from the water main to a "curb box", averaging about 20 feet in length,
and finally a line running from the curb box to your residence. There is no lead in any of our main lines,
but there are 21 locations where the lateral from the main to the curb-box is lead. Nine of those also have
lead from the curb box to the house. Additionally, Bolton Point has identified 226 residences where the
composition of the lines running from the water main to the curb box and to individual homes is unknown.
These need to be inventoried. According to the records from Bolton Point, your home is one of these.
This month, the Village applied for a grant to replace the 21 lead main-to-box lines which are our
responsibility, and to excavate the 226 curb boxes to identify the composition of the pipes from the water
main to the curb box and from the curb box to the house. Curb box to residence lines are the responsibility
of the homeowners since they are on private property. Once we have identified funding, selected an
excavation contractor, and created a work schedule, we will inform you of the planned excavation
schedule. Given the number of homes involved this is anticipated to extend through 2022 and possibly
into 2024. We are already in the process of planning for the replacement of known lead lines in the
Village system. Any identified lead lines the exploratory process identifies that are the Village’s
responsibility will also be replaced.
I appreciate this letter might cause considerable consternation and bring up the specter of Flint, Michigan.
Overtime, the water in the pipes creates a biofilm that protects the water from the pipe. Flint changed its
water source to one that was slightly acidic, which destroyed the biofilm. Bolton Point water is neutral to
slightly basic, so this isn’t a problem for us.
If you are concerned about lead being in your water, you can take the following steps:
• To reduce the concentration of lead in your water, run the tap for a few minutes in the morning.
• Never use hot water from the tap for drinking or cooking.
• A simple filter like a Brita filter will remove lead in your water.
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• You can take advantage of a New York State program that will test your water for free:
https://www.health.ny.gov/environmental/water/drinking/lead/free_lead_testing_pilot_program.htm . If
the results come back positive, please contact us immediately.
I am available to answer any questions you may have. Please do not hesitate to contact me via email or
phone.
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EXHIBIT 2003-012
Village of Cayuga Heights
Police Department
___________________________________________________
Jerry L. Wright
Chief of Police
4/11/2022
To: The Honorable Mayor Woodard
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for March 2022
In the month of March, the police department received 366 calls for service. In addition to these calls, 65 uniform
traffic tickets were issued, and 4 parking violations were cited. A breakdown of the calls for service is as follows:
There were no Felony incidents reported.
1 Misdemeanor Penal Law Incident of Fraud was handled. The Village of Cayuga Heights Clerk’s Office reported
that they had received a fraudulent email from a person claiming to be an employee of the Village, requesting changes
in their banking information. No exchange of information or property took place.
Investigation into 6 Traffic Stops led to 1 charge of Aggravated Unlicensed Operation of a Motor Vehicle 2nd, 2 charges
of Aggravated Unlicensed Operation 3rd, and 3 charges of Suspended Registration.
There were no Penal Law Violations reported.
No reports of Local Law Violations were handled.
2 Motor Vehicle accident were reported, none involving deer.
No other incidents involving deer were reported.
2 Warrant incidents were investigated ending in 1 arrest. A subject was arrested and remanded on an active bench
warrant. A second subject was taken into custody by another agency having multiple active warrants out of different
departments, including Cayuga Heights. As CHPD’s warrant was for a lesser charge, the subject was TOT the other
agency. No arrest was made at that time.
In summary 7 persons were arrested on the following 7 charges: 1- AUO 2nd, 2-AUO 3rd, 3-Suspended Registration,
and 1-Execution of a Warrant.
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A total of 15 calls for service were completed under the Tompkins County Mutual Aid Agreement. 13 of these calls
involved CHPD officers assisting other agencies, while 2 calls involved other agencies assisting CHPD officers.
Over the course of the month, Officers took part in the following trainings and/or events: On the 10th Chief Wright
attended an Officer Wellness Webinar. On the 17th, Officer Langlois conducted two special details: 1 Traffic Detail
for PTS and another for High Visibility Enforcement for STOP DWI’s St. Patrick’s Day Crackdown.
The full-time officers worked a total of 47 hours of overtime and the part-time officers worked a total of 176 hours.
Sincerely,
Chief Jerry Wright
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EXHIBIT 2003-013
Village of Cayuga Heights
Mike Wiese – B.O.T Report
April 20th, 2022
Code Enforcement –
No training events were attended.
Water –
Continue to communicate with Bolton Point regarding the lead water service regulations that are
scheduled to be enforced in in the fall of 2024. We are currently attempting to schedule a one-day
service with a hydro excavating company who can assist in a material survey of the water services.
Sump Pump Inspections –
5 inspections were performed since the March board meeting. All homes were found to comply.
Snow –
The DPW worked a total of 110 hours of overtime due to snowstorms in the month of February.
Street -
Working with the Village of Lansing to pave small sections of Highland Road and Highgate Place
this fiscal year.
DPW Facility -
Met with Lamorte Electric who provided a quote to replace the existing furnace and water heater
with a heat pump system. They came in with the lowest price and will be replacing both systems
next fiscal year.
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EXHIBIT 2003-014
Cayuga Heights Road Pedestrian Walkway and Drainage: The NYSDOT TAP Grant application was submitted
months ago with no known date for announcement.
NYSDEC Stormwater Management Climate Smart Grant: All properties owners that we need easements from
have been provided with a draft of the legal document, with most/all giving indication of their support. The bid
documents have been advertised and bids are to be opened in early May, with anticipation of possible award of
contract at the May Trustee meeting.
Walking Safe Cayuga Heights Sidewalk Grant: The Engineer’s Report has finally been approved by NYS
Historic Preservation Organization, and subsequently NYSDOT has filed the documentation with the Federal
Highway Administration. Minor editing was needed by Fisher Engineering. Before moving onto full final design
phase, Fisher will prepare an updated schedule and opinion of cost.
Enforcement of Zoning Laws: no new activity
Community Science Institute: no new schedule has been submitted for their next stream sampling effort.
Marcham Greenhouse: The current estimate to get the heat fixed and to do additional framing/glazing repairs is
$5,500 (plus ongoing heating expenses). The cost to remove the greenhouse and install a new weather-tight door is
approximately $3,500 plus DPW labor.
NYSEG Poles: Now that the street lighting count monthly billing have been resolved, I have initiated a conversation
with the Customer Service Representative to address the need for a “pole agreement” that would address many
issues such pole installation, maintenance/repairs, existing co-location, future co-location, etc.
American Rescue Plan:
-Study of upgrade to Sewer Main under NYS Route 13: I need to get TG Miller engaged to begin the work (they
have been very busy on several other timely projects)
-Sunset Park: I have spoken to Michele Palmer to revise the scope of services proposed by Witham Design to
include plantings in the park and how the make the transition from the proposed new parking lot.
RaNic Golf Club Expansion: No “official” application has been received, but the developer has requested a
“developers conference” with the Trustees and Planning Board. The current discussion is to have a “field trip”
meeting at the site at a date to be determined.
TCAT Route Change: no information at this time
Community Corners Traffic Study: I have reached out to Bergmann Associates to get an idea of what would be
the next step in evaluating the previous study as well as advice on how to evaluate the potential impacts from the
upcoming RaNic proposal. I should have a report for the May meeting.
Verizon Small Cell Deployment: There has been no communication from Verizon
Marcham Hall Insulation/Air Sealing: on hold
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Wastewater Treatment Plant
Operational Report: The sanitary sewer flow through the WWTP for the month of February was slightly high (1.7
mgd) due to a mid-month thaw/storm that caused snow-melt and rain water to resulted in increased I/I. All other
parameters were within compliance.
Phase 2 Renovation Project: Work at the site has picked up with workers from all trades engaged in daily activity.
The secondary digester has been decommissioned and Blue Heron is in the process of cleaning out the stored sludge.
During the renovation of the secondary digester, Yaws will continue to dewater the sludge from the primary digester.
There is an expected delay in the project due supplier delays. The extent of the delay is unknown at this time.
Phase 3 Renovation Project: GHD Engineers continue to work on an Engineers Report that will be used to seek
NYSDEC project ranking and future grant opportunities.
Borg Warner Industrial Discharge: A new discharge permit has been issued by the Village. Subsequently,
USEPA has conducted an inspection at the plant. No report has been received at this time.
Odyssey Industrial Discharge: The current permit is set to expire in June. A new permit will be issued to continue
the current level of operation. Subsequently, USEPA has conducted an inspection at the plant. No report has been
received at this time.
Kline Road Sewer Diversion: The diversion is currently being used to help reduce high flows at the VCHWWTP.
Details about the pending “plant to plant” agreement have been in negotiation, but no final document is ready for
consideration.
Multijurisdictional Pretreatment Agreement: pending subsequent to the “plant to plant” agreement
I&I Reduction: The Lectre Dashboard that provides real-time data from the 10 sewer flow meters in the Village
collection system, continues to be very valuable in evaluating where to seek sources of I&I. Each of the
towns/villages have been informed of the current high flow situation and have been in communication about actively
searching for possible locations where the rain/ground water is getting into the system.
Sewer Unit Allocation: Although this topic was intended to discuss how to provide for addition sewer units moving
forward, the current high flow situation has caused us to inform the towns/villages that the WWTP can’t issue an
new sewer units until further I&I can be located/reduced. This is intended to be a short term suspension, but it is
unknown when attention can be focused back on additional sewer unit allocations.
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INSERO Court Audit EXHIBIT 2003-015
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