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HomeMy WebLinkAbout01.19.2022_Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting January 19, 2022 7:00 p.m. EXHIBIT/PAGE 1. Call To Order 2. a. Approval of December 15, 2021 Meeting Minutes 2022-103 pgs. 2-10 3. Report of the Fire Superintendent Tamborelle: Submitted Report 2022-104 pgs. 11-12 4. Privilege of the Floor: 5. Report of Treasurer Dolch: Submitted Report 2022-105 pgs. 13-14 6. Report of Mayor Woodard a. Village Historian Annual Report 2022-106 pgs. 14-15 b. Cayuga Lake WIO Resolution 2022-107 pgs. 16-18 c. Budget Process c. Climate Smart Update and Appointments 2022-108 pg. 19 d. TCAT Route Changes 2022-109 pgs. 20-21 e. Short-term Renal Permits f. Lead Water Piping 7. Report of the Trustees: 8. Report of Police Chief Wright: Submitted Report 2022-110 pgs. 22-23 9. Report of Director of Public Works Wiese: Submitted Report 2022-111 pg. 24 10. Report of Superintendent of Public Works Cross: 11. Report of Clerk Walker: Submitted Report 2022-112 pg. 25 a. Medicare Supplemental Plan 2022-113 pgs. 26 b. MS3 & MS4 Resolution 2022-114 Pg. 27 12. Report of Attorney Marcus: 13. Adjournment 2 EXHIBIT 2022-103 Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, December 15, 2021 Zoom Meeting ID # 4118425407 BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Hubbard, Marshall, McMurry, Rennekamp, Robinson, and Salton; Police Chief Wright; Village Engineer Cross; Director of Public Works Wiese; Clerk Walker; Deputy Treasurer Dolch; Attorney Marcus; Absent Treasurer Laskaris 1. Call to Order: Mayor Woodard calls the meeting to order at 7:04 p.m. 2a. Approval of Meeting Minutes: October 28, 2021 (Exhibit 2022-092) Resolution # 9085 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the October 28, 2021, special meeting minutes as presented. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Hubbell, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Marshall Motion Carried 2b. Approval of the Joint Planning Board / BOT Meeting Minutes: November 17, 2021 (Exhibit 2022- 093) Resolution # 9086 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the November 17, 2021, joint Planning Board and Board of Trustees meeting minutes as presented. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2022-094) •Fire Superintendent Tamborelle states that things are going well at the fire station. He also states that the ladder truck will be delivered in the first week of February but if the spike in COVID-19 cases keeps increasing then he might conduct that inspection virtually 3 •Trustee McMurry asks if some of the volunteers go home for break. and has that changed in light of the recent spike in COVID-19 cases? Fire Superintendent Tamborelle states that his core bunker staff will be leaving for a brief period of time but back after the holidays. •In closing Fire Superintendent Tamborelle states that the CHFD fall recruit class is almost done with their required training. 4. Privilege of the Floor: No members of the public wish to speak. 5. Report of Treasurer: Submitted Report (Exhibit 2202-095) •Deputy Treasurer Dolch states that she has two resolution requests for the Board tonight. The first item is a budget modification for the Village Police Health Insurance account that was presented at the December Board of Trustees Meeting but never voted. Resolution # 9087 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $7,932 in the Police Health Insurance account A9060.800 to be funded from Contingency A1990.400 resulting in a Budget of $132,413. Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Deputy Treasurer Dolch states that the second resolution she is presenting to the Board is the December Abstract # 7 Resolution # 9088 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #7 for FYE2022 consisting of TA vouchers 46 - 53 in the amount of $21,944.13 and Consolidated Fund vouchers 482 - 558 in the amount of $305,768.14 and the Treasurer is instructed to make payments thereon. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 6. Report of Mayor Woodard: 4 a. Joan Laskaris Resolution: Village Treasurer Joan Laskaris will be retiring at the end of this month, She is absent tonight, but the Board would like to recognize her for all her contributions to the Village. •Mayor Woodard states that we would normally have a farewell party but given the current increase in COVID-19 cases we cannot take that chance. •Trustee Marshall inquires about the format of this resolution and will it require the Trustee's signatures. Clerk Walker states that normally a certified resolution would have the motions and the Village Seal and Clerks signature. However, there is time to collect each Trustee’s signature and incorporate that into a final resolution that we could also present to Joan. •The Board agreed that this would be a nice addition to her resolution. RECOGNITION OF THE PAST AND CONTINUED OUTSTANDING PUBLIC SERVICE OF JOAN LASKARIS Resolution # 9089 WHEREAS, Joan Laskaris has served the Village of Cayuga Heights with honor since November 2011, providing the Village with exceptional stewardship as Village Clerk & Treasurer; and Chief Financial Officer; and WHEREAS, Joan has brought respect, honor, and integrity in her roles as the Village Clerk & Treasurer; and WHEREAS, Joan was also appointed Village Clerk in July 2013 and served through April 2018; and WHEREAS, Joan previously served as a member of the Greater Tompkins County Municipal Health Insurance Consortium Design Committee from April 2014 until April 2018; and WHEREAS, Joan sat on various Village Committees and served for three years on the Code Codification Committee where she contributed to re-drafting and codification of all local laws; WHEREAS, Joan has consistently applied her meticulous attention to detail, utmost professionalism, and unwavering dedication to the various roles she has played in Village government; NOW, THEREFORE, BE IT RESOLVED, that the Cayuga Heights Board of Trustees does hereby commend Joan Laskaris for her dedication, commitment, and outstanding past and continued public service to the Village of Cayuga Heights. Motion: Trustee McMurry Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 5 b. Williamson Accounting Training: In an effort for Treasurer Dolch to better understand the Village Accounting Software and how it integrates with the other municipal programs, Clerk Walker suggested some one-on-one training. (EXHIBIT 2022-097) •Clerk Walker states that if there is not enough in the treasurer's training account then we could pull money from the clerk training account. He also recommends 4-5 hours strictly devoted to the Williamson Accounting Program. c. NYSDOT Right of Way Renewal: NYSDOT requires the Village to have a permit to conduct work in the State’s right of way. •Director of Public Works Wiese states that the NYSDOT permit allows the Village to work in the Rt-13 or East Shore Drive NYSDOT’s right of way. Resolution: 9090 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the 2022 NYSDOT annual maintenance permit for the NYSDOT right-of-way as presented in EXHIBIT 2202-098. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried d. J2326 Water Bill: The property owners of 1018 Triphammer Road are requesting a reduction of their water bill because of two leaking toilet seals. •Mayor Woodard states that from the letter presented it is clear that they did not think to turn water off at the base of the toilet. •Trustee Robinson states that this differs from some previous requests, especially the ones where an outside faucet was left on. In this case, water actually went down to the wastewater treatment plant and was treated, which has a cost to the village. He does not see that this is a cost we can forgive. •Trustee Salton does not see this as an outrageous amount of money. •Mayor Woodard states that the property owner also neglected to pay the bill on time and now has a ten percent penalty added to the current bill. •The Board agrees to deny the request for a reduction of water charges for account J2326. 6 •Clerk Walker states that when he has a request like this, he informs the property owner of the criteria needed to submit to the Board for consideration. Clerk Walker further states that he always explains the fact that once metered water goes into the sewer drain it is processed as sewage. e. Climate Smart Community (CSC) Update: Participating in CSC supports our local government with building climate action programs. The Village can be awarded grant money for climate-smart actions using a point system. •Mayor Woodard states that a resident has approached her and is willing to start a Climate Smart Community Task Force to help the Village obtain grants through the CSC. •Mayor Woodard further states that our LED streetlight project will generate a thousand points towards a three-thousand-point system that will qualify the Village for a ten-thousand-dollar grant. •Trustee Hubbell is willing to join this task force since he no longer sits on the Cayuga Lake Inter-Municipal Organization Committee since their committee meetings fall on the same night as the Village monthly Board of Trustees meetings. •Trustee Marshall asks Mayor Woodard if this funding could be used for more charging stations. Mayor Woodard states that yes, this is a component of that grant, and we could certainly use more stations. 7. Report of The Trustees: a. Tompkins County Democratic Gun Violence Zoom Meeting: The Tompkins County Democratic Committee wanted to know more about the plan to address the increase in gun violence in Ithaca and how does it fit into communication with the community justice center and emergency response and dispatch center. Gun violence has doubled this year over last year, and it is not clear how this should be addressed within the context of police reform. •Trustee Salton states that he attended this virtual meeting with the City of Ithaca's elected officials. •The incident that took place on November 9, 2021, was part of the conversation and the Trustee Salton voiced his opinion that all law enforcement departments involved did a good job. •At this meeting Trustee Salton expressed his concern on how information needs to be shared at the emergency response and dispatch center. He further states that this will be an intricate part of reimaging policing here in Tompkins County. •Trustee McMurry asks what was the response when the question was raised, how did gun violence get treated differently from other crimes in the context of the police reform process that the City of Ithaca is undertaking? •Trustee Salton states that it depended on who responded, Mayor Myrick has a different perspective than other elected officials in the 1st Ward where a lot of gun violence has taken place. He also states that the process of communication with these incidents is key to helping law enforcement. Communication lends itself to having the right people respond to an incident, as it is critical to not lose minutes and seconds and therefore you lose lives too. 7 •Mayor Woodard asks Trustee Salton how many law enforcement officials attended this meeting? Trustee Salton states that Tompkins County Sheriff D. Osborne was the only elected law enforcement official in attendance. •Trustee Marshall states that he is reminded of a product called Shot Tracker which is an acoustic device that has been used in bigger cities. This product can immediately detect gunshots and the exact location of that shot. Washington D.C. was using this a few years ago. •Trustee McMurry states that when they have another meeting, she hopes that they make it open to the public. We should certainly share it with our community since we were the center of the November 9th, 2021 incident. •Trustee Salton will keep the Board informed when the next meeting will be held. b. Park Foundation Grant to the Cayuga Lake Inter-Municipal Organization: •Trustee Hubbell states that the Cayuga Lake Inter-Municipal Organization just received a grant of $100,000 from the Park Foundation to support hiring a staff member. 8 . Report of Police Chief Wright: Submitted Report (Exhibit 2022-100) •Police Chief Wright states that in reference to the November 9, 2021 incident, one subject still has not been located. Law enforcement knows who the individual is and a warrant has been issued for his arrest. •An in-depth investigation has been completed on a vehicle tire theft at Kendall. •In closing Chief Wright states that the field training of the new part-time officers is going extremely well and he is looking forward to the point where they will be on their own schedule. 9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2022-101) •Director Wiese states that this month’s main focus has been leaf pick up and today was the last day. •Director Wiese states that a hydrant costs roughly four thousand dollars with parts and materials. The twenty-thousand-dollar voucher presented to replace the hydrant damaged in November represented four new hydrants, not one. •Trustee Robinson asks about leaves that are put out after today, what should residents do with them? Director Wiese state the proper protocol will be for the resident to bag them and put them out the Friday before brush pickup. 9. Report of Village Engineer Cross: a. The Cornell North Campus Residential Expansion Project Road Use Agreement: •B. Cross states that in an attempt to allocate a fair/reasonable amount of cost to the project vs the village's obligation to provide a road in good repair to the public, we arrived at a value of 50%. Therefore, we have unofficially discussed the amount of reimbursement to be $300,000, which was arrived at by taking 50% of $500,000, plus the avoidance cost of $35,000 for another Geotech study. 8 •Cornell University has agreed to $285,000 and Cornell Council will draft the close-out agreement for Village Attorney R. Marcus to review. •Village Attorney R. Marcus states that the changes he has requested are incorporated in this agreement. Resolution: 9091 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the Close Out Agreement from the Road Use Agreement dated June 17, 2019, in connection with Cornell's North Campus Residential Expansion project as recommended by the Village Public Works Committee in the amount of $285,000. Motion: Trustee Salton Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Trustee McMurry inquires about the work on Pleasant Grove Road that is anticipated to begin next year. •B. Cross states that we know that there is a larger project that we want to undertake in the future so for next year we will do some paving maintenance and save the majority of that money for a bigger project including, any changes at RaNic Gulf Club entrance or pedestrian enhancements. •Director Wiese states that Bolton Point has scheduled a transition water main project next year as well on Pleasant Grove Road. •Trustee Robinson states that another thing to consider is a traffic study and traffic patterns that are going to emerge with Cornell North Camus Residential Expansion project completion and if it's going to be any different than what was projected and especially now with the possibility of a RaNic Golf Club project. •Trustee Marshall asks if the money from Cornell has to be spent in a given timeframe? Mayor Woodard does not think so, but it might make sense to create a reserve fund for that money to keep it separated. b. Marcham Hall Greenhouse Update: •B. Cross reached out to an independent contractor who is going to fix two isolation valves in the basement that controls the heat in the greenhouse. c. RaNic Update: •Trustee Salton asks B. Cross for an update on the RaNic tree removal project. •B. Cross states that we have to remember that a majority of the golf course is in the Town of Ithaca. The most recent clearing of trees on Pleasant Grove Road only borders the Village edge of the Pleasant Grove Road right-of-way. 9 •Trustee Hubbard states that he is concerned with road hazards from golf balls hitting cars. B. Cross will inquire whether or not there will be new plantings along Pleasant Grove Road. 11. Report of Clerk Walker: Submitted Report (Exhibit 2022-102) •Clerk Walker states that typically we would have held our Village holiday party where we recognize employee milestones. Since we are not doing that this year, he would like to recognize the following employees. •Tim Eighmey from the DPW for fifteen years of service, James Landon from CHPD for ten years of service, and Director of Public Works Mike Wiese for five years of service. •Clerk Walker also states that the new Village website will go live on December 27, 2021, and he will send out the link for all Board members to review the new site. •In closing Clerk Walker states that there have been several monetary donations to the Village Police Department including an anonymous donation for $13,900. The Village Fire Council has also received donations. 12. Report of Attorney Marcus: No report at this time. 13. Executive Session: Mayor Woodard asks the Board for an Executive Session. Resolution: 9092 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees are conducted for the purposes of subsection (F), the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton 10 Nays: none Abstentions: none Motion Carried Resolution: 9093 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits the Executive Session and returns to an open meeting at 8:50 p.m. Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9094 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the letter of engagement for services contracted by former Village Treasurer Joan Laskaris at an hourly rate of $45.00 subject the final contract draft to be approved by Village Attorney R. Marcus. Motion: Trustee Hubbell Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 14. Adjournment: Mayor Woodard adjourns the meeting at 8:51 p.m. 11 EXHIBIT 2022-104 January 18, 2022 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report December 2021 The year closed with an extremely busy December. We ran 61 calls for the month. We had 31 calls in the Village of Cayuga Heights, 19 calls in the Town of Ithaca and 11 mutual aid requests. There were 31 EMS calls and 30 fire responses. The high increase in calls for the month seems to land on the increased number of mutual aid requests. We responded to multiple fires in our neighbors’ districts as well as helping several times with EMS calls. Many of the EMS requests came through Bangs Ambulance when they needed assistance in other districts and the home department was unable to get a crew to respond. We are always happy to help other agencies if we can. 2021 was a very busy year. We ran a total of 539 calls for the year with 301 calls in the village, 187 calls in the town and 51 requests for mutual aid. In 2021 there were 300 EMS calls and 239 fire calls. We ran 37 more calls in 2021 then in 2020. The members of the department met every request for assistance in this difficult year. Responses in 2021 were difficult because of the added fear of Covid-19. The requirement to use extra PPE was very stressful. We are used to many unknowns in the fire service, but this year was especially stressful. Out members handled every call with the utmost professionalism, and I am very proud of the entire department. Training slowed considerably in December. The massive increase of the Omicron variant of Covid made us scale back our large trainings. Much of our focus for the first part of the month was helping the probationary members complete at least their first sign offs. They were required to be done with all first sign offs before Cornell released for the winter break. As the month went on, we decided to give everyone a break and stop training for the second half of the month. We always hold our annual OSHA refresher training on the last Saturday in January. This year, like last, we are putting the training on-line and not doing it in person. We are very hesitant to put all members into one room a week after they return from break. We will do our annual CPR recertifications in small groups over the course of a week. The information from E-One on our new ladder is that it will be completed in mid-January. They have been keeping us updated with photos and the truck looks like its coming along nicely. Three of the chief officers are scheduled to fly to Ocala the first week in February to inspect the truck and then it will be driven to Syracuse for final outfitting with radios and equipment racks. We will probably see the truck in our station the third week in February, just shy of one full year late. The current truck is still in our station and the department that is buying it is anxiously awaiting its arrival. We are looking forward to the end of January when our members will return to the Ithaca area, and we can get back to work with a full staff. Our members are getting their Covid boosters and when all of them get boosted we will change our sign again. 12 In the last week in December Sophie Janowsky and John Gregory, both bunkers and lieutenants, repainted the bunker area. Last fall the DPW came in and patched up some blemishes in the sheetrock caused by 20 years of bunkers, but the entire area needed to be painted. Rather than contract out the work John and Sophie took up the task and the area looks amazing. We are all doing well and being as safe as possible to ensure that we can respond when needed. We hope everyone stays safe in the New Year. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 13 EXHIBIT 2022-105 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT Approval of Abstract # 8 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #8 for FYE2022 consisting of TA vouchers 54-63 in the amount of $24,351.54 and Consolidated Fund vouchers 559-637 in the amount of $376,400.24 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch General Fund: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget decrease of $5,854 in the Police Health Insurance account A9060.800 resulting in a Budget of $126,559, and a Budget decrease of $24,039 in the NBU Health Insurance account A9060.800N resulting in a Budget of $29,682, and a Budget increase of $6,045 in the Teamsters Health Insurance account A9060.800T resulting in a Budget of $111775, and a Budget increase of $9,784 in the General Fund Retirees Health Insurance account A9060.820, and a Budget increase of $665 in the Gold Plan Out of Pocket account A9060.811. The decreases in these accounts more than offset the increases and allows the Contingency account A1990.400 to be restored to the original $100,000. Water Fund: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $12,627 in the NBU Health Insurance account F9060.800N resulting in a Budget of $17,302, and a Budget increase of $624 in the Teamsters Health Insurance account F9060.800T resulting in a Budget of $9,205 and a Budget decrease of $6,698 in the Water Fund Retirees Health Insurance account F9060.820 resulting in a Budget of $3,511, and a Budget increase of $665 in the Gold Plan Out of Pocket account F9060.811 resulting in a budget of $9126, and a total decrease in the Contingency account F1990.400 of $15,679 leaving the Water Contingency at $4321. Sewer Fund: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the restoration of the original Budget of $17,075 and adding an additional $227 to the NBU Health Insurance account G9060.800N resulting in a total increase of $17302, and a Budget increase in the Sewer Fund Teamsters Healthcare account G9060.800T of $569 resulting in a Budget of $10,520 to be funded from Sewer Contingency G1990.400. and 14 a Budget decrease of $7,339 in the Sewer Fund Retirees Health Insurance account G9060.820 resulting in a Budget of $3,599, and a Budget increase of $51 in the Gold Plan Out of Pocket account G9060.811 resulting in a budget of $9721, and a total decrease of $5355 to be deducted from Sewer Contingency G1990.400 leaving $29645. EXHIBIT 2022-106 2021 Annual Report Beatrice Szekely, Village of Cayuga Heights Historian BSzekely@cayuga-heights.ny.us Publications “Family Memories Packed Up In A Cayuga Heights Trunk,” Living in Tompkins County, edited by Bruce Estes (Tompkins County Historical Commission, 2021), page 29. A piece about a neighbor written when the contents of the house where she lived for some sixty years were sold in a tag sale. “A Boundary Oak on East Upland Road,” Village Voices (Village of Cayuga Heights 2021 newsletter) page 7. Contribution of a captioned photo of the first Tompkins County Moderna COVID 19 vaccine clinic, January 2021, contributed to a collection of memories of 2020, compiled by S. K. Lisk, Village of Trumansburg Historian Keeping in Touch with Village Residents Despite COVID I made no in-person group presentations in this second year of COVID. But as in 2020 I did manage to have conversations with residents while walking around the village that given the isolation imposed by the virus seem worth noting. Among them: one with the owner of 9 Parkway Place about the history of her home which was built in 1910 by the principal developer of Cayuga Heights, Jared Treman Newman and his wife Jane Williams. She helped me confirm the location on a porch behind the house where a group photo was taken in 1916 when Newman hosted a dinner in honor of former President William Howard Taft in town to lecture at Cornell. And another with longtime residents with long memories, both unwell and simply eager to talk. Somehow this seems important to mention. As local historians I feel we are sometimes entrusted with special thoughts. Not necessarily anything that will make it into print but that help people sense they are part of a community—in this case despite COVID. Like such in-person meetings, email correspondence assumed special significance this year. I had a particularly interesting exchange with a former trustee no longer in residence who was a gadfly well- known for buzzing in the ear of the mayor in the 1980s. 15 Regarding Historic Properties I have been keeping up with Bryan Warren of Warren Real Estate re 832 Hanshaw Road, a handsome brick house at Community Corners that was built by one of the prominent farm families who moved here in the early 19th century. Other conversation has taken place regarding the history of the façade of the building anchoring the Community Corners shopping center. In September, after attending a gathering sponsored by alumni of Sigma Chi fraternity at the Cornell chapter house on Cayuga Heights Road, I sent John Foote, alumni historian of the chapter, information about the property. For the Village Government In March, I contributed information to a review of the historical nature of property on Wyckoff Road responding to a Department of Transportation with regard to a proposed sidewalk. In August, I responded to a query from Brent Cross, village superintendent of public works, regarding the ownership of Sunset Drive. In September, I had conversation with village attorney Randy Marcus about the history of Cayuga Heights Road. The village is looking to secure grant funding for a sidewalk there (as well as along Wyckoff Road) and has been asked for proof of ownership. I gave him legal documents from our village archive that came from attorney George Russell concerning the road layout and state and county funding for macadam surfacing in 1907. In return, Attorney Marcus gave me a welcome opportunity to run past him thoughts about the history of the village referencing an early map. A zoom meeting with Jennifer Lieber Raines on the staff of the New York Genealogical and Biographical Society about village records and state requirements for archiving historical records was another helpful occasion. The village is fortunate to have a fine set of records documenting its history since incorporation in 1915. How and where to best keep them in Marcham Hall, the municipal building, is a question. Participation in Meetings of the Municipal Historians of Tompkins County Monthly meetings via zoom presided over by County Historian Carol Kammen provided vital communication with colleagues throughout the year. Sincere thanks to her for holding us together. Our conversations roam as widely as our interests. Research and Writing For someone who needs loads of time for solitary writing of local history, COVID, despite everything, has been a perverse sort of gift. I have managed to complete the final chapters of a book that may be titled A University Suburb, Cayuga Heights in Ithaca, New York. It needs a conclusion, endnotes, illustrations and maps to be finished. But extra time at home has allowed me to get this far. Funding Request Once again, very little money has been spent to date from my annual allocation for the village fiscal year (June 1-May 31), but is requested again for 2022-2023. Anticipated expenses remain dues, subscriptions (Ancestry.com and Newspapers.com), plus photocopying. 16 EXHIBIT 2202-107 MEMORANDUM OF AGREEMENT With THE CAYUGA LAKE WATERSHED INTERMUNICIPAL ORGANIZATION THIS MEMORANDUM OF AGREEMENT (Agreement or MOA), effective as of January 19, 2022 by and between the Village of Cayuga Heights to be a “Participating Member Entity” in the Cayuga Lake Watershed Intermunicipal Organization (CWIO). WHEREAS, pursuant to Article 5-G Section 119-o of the General Municipal Law of the State of New York, municipalities have the authority to enter into contracts and intermunicipal agreements and jointly perform services regarding subjects each separately has the power to perform, which are necessary to carry out for the benefit of the municipality; and WHEREAS, a Participating Member Entity finds that promoting watershed protections and stewardship of the Cayuga Lake watershed resources is in the public interest and for the common benefit of all within the watershed; and WHEREAS, Cayuga Lake and its surrounding ~860 square mile watershed provides numerous benefits to the region including drinking water for approximately 120,000 people, varied recreational opportunities, scenic beauty, natural capital, and ecological significance; and WHEREAS, as of 2021, the CWIO includes many local governments as depicted by the boundaries of the appended map; and WHEREAS, the purpose of the CWIO is to bring the local governments within the entire Cayuga Lake watershed together to work collectively and collaboratively on monitoring, protecting, and restoring the health of the watershed; and WHEREAS, Participating Member Entities desire to continue the cooperative agreement that formed the CWIO in 1999; and WHEREAS, Participating Member Entities will work together cooperatively in the decision-making process and share the leadership and ownership in implementing the Cayuga Lake Watershed Restoration and Protection Plan (RPP) or other plans endorsed or adopted by NYS or the watershed counties to protect the water quality of the Cayuga Lake watershed; and WHEREAS, Participating Member Entities recognize that an intermunicipal organization can best facilitate partnerships across political boundaries to promote the ecological vitality of the Cayuga Lake watershed, and that it is to their mutual advantage and benefit to develop and implement cooperative restoration and protection efforts in general throughout the watershed and promote a regional alliance among governments and county programs; and WHEREAS, Participating Member Entities recognize the value and efficiency of using common resources effectively. NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties to this Agreement do hereby agree as follows: 17 1. The Cayuga Lake Watershed Intermunicipal Organization (CWIO) is an official intermunicipal entity recognized by New York State and created by the local governments in the watershed in 1999 to implement a watershed management plan, now called the Cayuga Lake Restoration and Protection Plan (RPP), its mission, goals, and objectives. The implementation of the RPP conveys various benefits to Cayuga Lake and its watershed. Sustainable watershed management includes local involvement in planning and management of the natural resources and is a shared responsibility of all governments. The Participating Member Entities will work together cooperatively in the decision-making and share the leadership of the CWIO. 2. This intermunicipal Memorandum of Agreement is voluntary and will not be construed as to interfere with or diminish any governmental powers, authority, or regulatory authority of any of the Participating Member Entities. 3. A Participating Member Entity, having paid its CWIO annual dues is considered a Voting Member and appoints its own representative, and if it chooses, an alternate representative to the CWIO. 4. As required by the bylaws, the CWIO representatives will approve a budget each year and the Participating Member Entity will pay their dues annually based on the fair share funding formula adopted by the CWIO. The CWIO will send a copy of the budget and funding formula and calculations to each Participating Member Entity annually. 5. The 5-year term of this Agreement shall commence January 19, 2022 and terminate December 31, This Agreement shall be automatically renewed for an additional five-year term, unless either party notifies the other party of its intent not to renew within 90 days of the expiration of any term or renewal term. 6. This Agreement authorizes the CWIO to enter into contracts within the limits of, and subject to, the appropriations provided by the Participating Member Entity and other funding sources. 7. The CWIO shall indemnify, defend, and hold harmless the Participating Member Entity named in this Agreement, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys’ fees or loss arising directly or indirectly out of the negligent acts or omissions hereunder by the CWIO or its staff. 8. The Participating Member Entity named in this Agreement shall each indemnify, defend, and hold harmless the CWIO, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys’ fees or loss arising directly or indirectly out of each Participating Member Entity’s proportionate negligent acts or omissions. This obligation is several and not joint. 9. Any staff hired by the CWIO will be hired with no discrimination by reason of race, creed, color, sex, sexual orientation, age, physical disability, or national origin. 10.The CWIO membership will ensure CWIO staff are overseen. Duties of staff may include but not be limited to: partnering and networking between municipal entities within the watershed to help implement watershed plans, give input into water quality research on the lake and streams, provide assistance to the municipalities on water quality and flood control projects, investigate sources of pollution and develop management strategies to solve those sources of pollution in partnership with other relevant agencies, apply for and administer grants to benefit the watershed or assist Participating Member Entities in grant application, coordinate educational outreach, assist with legislative actions, and act as a spokesperson for CWIO. 18 11. Any party to this Agreement may terminate its participation with the CWIO at any time but must do so upon giving written notice to the CWIO that such party will terminate its participation in the CWIO, the reasons for the termination and the effective date of such termination, such written notices to be given at least 90 days prior to the date such termination shall take effect. No refunds will be provided to any party that terminates its participation for that year. Withdrawal from the Agreement by one party shall not affect the agreements with other Participating Member Entities in the Agreement. 12. If any term or provision of this Agreement or the application thereof shall, to any extent, be invalidated or unenforceable, the remainder of this Agreement or the application of such term or provision, other than those to which it is held invalid or unenforceable, shall be unaffected thereby, and each term and provision of the Agreement shall be valid and enforceable to the fullest extent permitted by law. 13. If the CWIO should cease to exist, the funds still available will be returned to the parties to this Agreement under the same formula as originally gained after existing obligations are met. 14. This Agreement supersedes any other previous agreements between the municipality and the CWIO. IN WITNESS WHEREOF, the following Participating Member Entity through their chief elected officials have executed this Agreement: Participating Member Entity (County/City/Town/Village/Indigenous Nation) of: ____________________________________ Date: ______________________ By: __________________________________ Signature ______________________________________ Printed name _____________________________________ Title 19 EXHIBIT 2022-108 WHEREAS, The Village of Cayuga Heights, formally adopted a "Climate Smart Communities" pledge on April 17, 2017 recognizing the threat of climate change to our Village operations, citizens, and the planet and outlining initial steps that should be taken to mitigate this threat, increase energy efficiency, and build resilience and sustainability in our Village, and WHEREAS, The Village of Cayuga Heights, continues to see the effects of climate change of our infrastructure, economy, and livelihoods; harm our farms, orchards, and ecological communities, including native fish and wildlife populations; spread invasive species and exotic diseases; reduce drinking water supplies and recreational opportunities; and pose health threats to our citizens; and WHEREAS, we believe that our response to climate change provides us with an unprecedented opportunity to save money, and to build livable, energy-independent and secure communities, vibrant innovation economies, healthy and safe schools, and resilient infrastructures. THEREFOR BE IT RESOLVED, that the Village Board of the Village of Cayuga Heights hereby creates a task force which shall be known as the "Climate Smart Communities Task Force" to meet and create climate actions within our community. Mayor Woodard would like to appoint Village Resident Alice Wagenknecht-Wiesner as the coordinator to the CSCTF Mayor Woodard would like to appoint myself to the CSCTF Mayor Woodard would like to appoint Village Trustee Kent Hubbell to the CSCTF Mayor Woodard would like to appoint Village Trustee Kent Hubbell to the CSCTF Mayor Woodard would like to appoint Village Clerk Jeff Walker to the CSCTF Mayor Woodard would like to appoint Village Resident Marian Van Loan to the CSCTF 20 EXHIBIT 2022-109 Press Release: TCAT Consultants reviewed all of our routes and the changing demographics of Tompkins County and have made a final set of recommendation. There are just a few places in the system where they proposed to cut the overall level of service by more than 20% and one of those corridors is in Cayuga Heights. Please look at the attached map and you will see that The Parkway/Northway corridor will experience fewer trips a day for a few block stretch. We generally don’t get a lot of ridership in this area, and this is part of the reason that the consultants recommended moving the 30 to Pleasant Grove and Jessup, rather than the Parkway/Northway/ Highland Corridor. There will still be hourly service in this corridor on route 31-41. The change to the route 30 was done in summer 2021 so that we could accommodate additional students on North Campus in the Fall. In the southern part of the Village, where there are more students living, TCAT has gotten numerous complaints about moving the route 30. As a result, we have planned an adjustment to the route 83, which will take it past the heavily used Highland @ Lakeland stop, then it will use White Park to connect to Triphammer, returning to Cornell’s campus and serving the Triphammer @ Oak Hill and Triphammer @ Country Club stops. Both of these stops have nearby housing for graduate and undergraduate students and can use more than the one trip per hour on the route 32. Public Hearing Proposed Service Reductions Only 4 p.m. Thurs., Jan. 27, 2022 (See information about how to join the meeting or submit comments on your own time) The Tompkins Consolidated Area Transit, Inc. (TCAT) Board of Directors will hold a virtual public hearing Jan. 27, 2022, to gather public feedback on the portion of TCAT’s final 2020-2021 Transit Development Plan (TDP) that involves service reductions for routes 30, 36 and 37 only. 21 22 EXHIBIT 2022-110 Village of Cayuga Heights Police Department ___________________________________________________ Jerry L. Wright Chief of Police 01/1122 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for December 2021 In the month of December, the police department received 386 calls for service. In addition to these calls, 90 uniform traffic tickets were issued, and 3 parking violations were cited. A breakdown of the calls for service is as follows: 1 Felony Penal Law Incident of Burglary was reported. Officers handled a report of Burglary that involved one building being entered unlawfully and a motorcycle being taken. The investigation is ongoing. 4 Misdemeanor Penal Law Larceny Incidents were handled. One report was of a missing package that was said to have been delivered. The package was received late, and no larceny was completed. A larceny of a village STOP Sign occurred. The DPW responded to replace the sign. There are no leads in this case. An investigation into a theft of an electric bicycle is on-going. Lastly, a report of unsecured vehicles being entered was made. No items have been reported missing. Investigation into 4 Traffic Stops led to 5 Misdemeanor charges; 4- Aggravated Unlicensed Operation of a Motor Vehicle 3rd and 1-Suspended Registration. 4 Penal Law Violations were reported. One incident of Criminal Mischief was observed by the on-duty officer who noticed damage to a Cornell building window. CUPD was notified for follow up. Another complaint of Criminal Mischief involved an individual stating that their vehicle had been scratched and vandalized on several different dates. There are no suspects in this case. A complaint of Disorderly Conduct was investigated at a local health care facility, but no charges sought. Lastly, a Harassment complaint was made by a subject who stated they had received several phone calls from an acquaintance making threatening comments. The complainant did not wish to pursue charges and no further phone calls were received. 1 Local Law violations for Dog Control was cited. Officers responded to a loose dog complaint. The owner was contacted and issued a citation. 1 Motor Vehicle accident were reported, not involving deer. No incidents involving deer were reported. 23 In summary 9 persons were arrested on the following 10 charges: 4 Aggravated Unlicensed Operation of a Motor Vehicle 3rd, 1-Suspended Registration, 2-Execution of a Warrant, 1-MHY 22.09, 1-MHY 9.41, 1-LL- Dog Control. Over the course of the month, Officers took part in the following trainings and/or events: On the 7th Officers Barr and Manheim conducted a Commercial Vehicle Inspection detail. On the 15th Officer Langlois completed a PTS traffic detail and on the 31st he fulfilled the New Year’s Eve STOP DWI High Visibility Enforcement Crackdown. The full-time officers worked a total of 104.5 hours of overtime and the part-time officers worked a total of 221 hours, including 80 FTO hours. Sincerely, Chief Jerry Wright 24 EXHIBIT 2022-111 Village of Cayuga Heights Mike Wiese – B.O.T Report January 19th, 2021 COVID-19 – Every individual working for the DPW has been given a mask. The DPW facility is disinfected daily and the trucks are disinfected nightly. Precautions are being taken to maintain the six-foot distancing when possible. Code Enforcement – No training events were attended. Water – A hydrant was replaced near 305 Comstock Road. This hydrant was leaking out of the drain at the bottom. Sump Pump Inspections – 5 inspections were performed since the December board meeting. One home was found to be in violation, we are currently working to resolve it. 25 EXHIBIT 2022-112 Clerks Report •I am requesting to participate as needed with the Village Public Safety Committee and The Village Finance Committee, therefore I would need to be appointed by Mayor Woodard. •Last month I attended the Greater Tompkins County Municipal Health Insurance Design Committee meeting and requested information on the Medicare Advantage plan. Since then, I have drafted a letter to notify the eligible retirees that there is another appropriate option. We have also determined that there is potential savings for current retirees who are currently paying for a family plan. •The next step is for the Board of Trustees to approve additional healthcare plan. * EXHBIT 2022-113 •I attended the Tompkins County Environmental Management Committee meeting. EMC has drafted a letter to Governor Hochul asking for support of Camp Barton becoming a UNA. The EMC has also asked NYSDEC for extension of the Public Comment Period for the drafted 2020-2022 Clean Water Act. •Village Workers Compensation Audit is underway. All documents were uploaded to NYSIF’s site. •Working with Village Treasurer Dolch to complete the INSERO Audit that was started at the end of November. •Short-Term Rental permit renewal letters were mailed at the beginning of the month. I have two renewals to date. •The office has handed out about 50 boxes of COVID-19 rapid tests. •As a follow-up on Mikes report: Sump pumps numbers 2020 = 48 2021 = 47 26 EXHIBIT 2022-113 The Consortium currently offers two Medicare Supplement Plans. The only difference in the two plans is the Rx coverage, most municipalities offer the MS4. This link will take you to the two plans side by side Medicare Supplement Plans with 2022 Premiums . For a more comprehensive look at coverage, here is the Benefit Summary Plan Information/Medicare Supplement. Due to the crossover with Medicare there are only single Medicare Supplement Plans. If you have a couple interested in Medicare Supplement, they would both need a Medicare Supplement Plan. You can also split and have one member on another plan until they reach age 65 or Medicare eligibility. In a nut shell, this plan pays for deductibles and coinsurance that aren’t covered by Medicare and it also provides Rx coverage. A retiree must be enrolled in Medicare A & B to utilize this plan. Several municipalities are now offering the Medicare Supplement Plan, including the Town of Ithaca. Tompkins County moved their 65+ retirees to this plan on January 1, 2021. TC3 has also started moving retirees to this plan. It has been a smooth transition with several of their members saving significant dollars on their premiums, while receiving the same benefits. As you know when you are 65 and retired, Medicare pays primary and your other plan only pays what Medicare doesn’t pay. Therefore, paying the higher premiums for a Classic Blue or another plan becomes unnecessary, as you are really only using that coverage minimally. If the Village of Cayuga Heights is interested in adding the Medicare Supplement Plan, we would need at least a 90 day notice to set you up with this benefit. In addition, the Consortium would need a resolution on file of your desire to offer this plan. Changing mid-year shouldn’t present too many problems, but I need to make sure deductibles wouldn’t be hurt by this type of movement. You can work through it on your side, with premium savings, etc. but I want to make sure there are no issues on the Medicare side. We haven’t had any experience with movement with picking up the Medicare Supplement mid-year, so I want to research a bit more. If you wish to pursue further, Kylie and I are happy to discuss more details of coverage with you. Please let us know if you have any additional questions. Happy holidays!!! Elin Current Rates for Village Retirees (25% contribution) 2022 Classic Blue Plan Family Quarterly amount due: $1625.70 * if you currently do not have children under 26 years of age or younger this you could be paying less with two individual plans. 2022 Classic Blue Plan Single Quarterly amount due: $751.47 2022 Medicare Supplemental (MS3) amount due: $590.06 (with more generous drug coverage) 2022 Medicare Supplemental (MS4) amount due: $476.28 (with less generous drug coverage) 27 EXHBIT 2022-114 RESOLUTION: WHEREAS, the Greater Tompkins County Municipal Health Insurance Consortium (Consortium) has a menu of medical and prescription benefit plans available to participating municipalities, and WHEREAS, participating municipalities are required to notify the Consortium of any change in its plan offering to employees or retirees, and WHEREAS, the Village of Cayuga Heights Board of Trustees has discussed and wishes to offer or the Tompkin County Municipal Health Insurance Consortium Medicare Supplement plans MS3 & MS4 for eligible retirees, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees hereby approves offering the Consortium’s Medicare Supplement Plans known as MS3 & MS4 plan effective January 19, 2022 as a health insurance plan option for retirees, RESOLVED FURTHER THAT, a copy of this resolution shall be submitted to the Greater Tompkins County Municipal Health Insurance Consortium to initiate the adoption.