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HomeMy WebLinkAbout12.15.2021_Agenda Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Board Meeting December 15, 2021 7:00 p.m. EXHIBIT/PAGE 1. Call To Order 2. a. Approval of October 28, 2021 Special Meeting Minutes 2022-092 pgs. 2-6 b. Approval of November 17, 2021 Special Joint Meeting Minutes 2022-093 pgs. 7-19 3. Report of the Fire Superintendent Tamborelle: Submitted Report 2022-094 pgs. 20-21 4. Privilege of the Floor: 5. Report of Treasurer Laskaris: Submitted Report 2022-095 pgs.22-24 6. Report of Mayor Woodard a. Joan Laskaris Resolution 2022-096 pg. 25 b. Williamson Accounting Training 2022-097 pg. 26 c. NYSDOT Annual Maintenance Permit for the Right-of-Way 2022-098 pg. 27 d. J2326- 1018 Triphammer Rd. Water Bill 2022-099 pgs. 28-30 e. Climate Smart Community Update: 7. Report of the Trustees: 8. Report of Police Chief Wright: Submitted Report 2022-100 pgs. 31-32 9. Report of Director of Public Works Wiese: Submitted Report 2022-101 pgs. 33 10. Report of Superintendent of Public Works Cross: 11. Report of Clerk Walker: Submitted Report 2022-102 pgs. 34 12. Report of Attorney Marcus: 13. Adjournment 1 2 EXHIBIT 2022-092 Minutes VILLAGE OF CAYUGA HEIGHTS Thursday, October 28, 2021 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. SPECIAL MEETING Present: Mayor Woodard; Trustees: Hubbell, McMurry, Rennekamp, Robinson, and Salton; Police Chief Wright, Village Attorney Marcus. Absent: Trustee Marshall 1. Call to Order: Mayor Woodard calls the meeting to order at 7:02 p.m. • Mayor Woodard states that the significant rain event from October 26, 2021 resulted in the Village turning on the Kline Road By-pass which sent all sewer flows from the old village directly to the Ithaca Area Wastewater Treatment Facility in an effort to keep our WWTP from reaching maximum capacity. •B. Cross tried to inform the IAWWF Manager that this was taking place but could not get ahold of anyone. •Trustee Robinson asks if we have heard anything back from the IAWWF? Mayor Woodard states that B. Cross did hear back from them, and they appreciated the information and stated that the amount of sewer flow we sent to the IAWWF was insignificant and not concerning. •Village Attorney R. Marcus recommends filing that conversation as an official document. 2. Village of Cayuga Heights Mandated Vaccination Policy: • Mayor Woodard states that she has called this Special Board of Trustees Meeting tonight to discuss the concerns the Village Police Department staff have with the Board passing a resolution making vaccination for COVID-19 or testing mandatory starting November 1, 2021. •Mayor Woodard further states that as part of that discussion with the CHPD she would like to propose two amendments to the original resolution. •Trustees McMurry and Salton suggested first suggested that the Board listen to the concerns of the officer’s present before discussing any resolution amendments. •Village Police Officer Manheim states that he is looking for clarification on what liability the Village has when a vaccinated, untested employee unknowingly passes the virus to a resident. •Village Attorney R. Marcus states that it is not likely that the Village would have any different liability in a situation when a vaccinated or unvaccinated employee unknowing infects a village resident. •Trustee McMurry states that it is relevant to add that a determining factor would be, did the Village take all reasonable precautions to reduce the spread of the virus. •Village Police Officer Manheim states that no one in our department wants to cause any public health risk to anyone. It is his understanding that some people are not comfortable yet making that healthcare decision. He knows that all officers are on board with testing until they are comfortable. •Village Labor Attorney J. Valentino states that for the Village to enact a policy would help minimize that liability. Causation would be hard to prove because the Board is taking a reasonable step to ensure the safety of its employee and residents by enacting this policy. •Seargent Manning states that the reason he requested an amendment to the original resolution was to clarify that an individual would not be responsible for paying for any testing in the future if testing was not covered by the County. •Village Labor Attorney J. Valentino states that in New York State an employer has the right to mandate a vaccine 3 against Covid-19 as part of the employment. An employee always has the right to reasonable accommodation from their employer. •Seargent Manning also states that it didn’t seem reasonable to implement the November 1, 2021 mandate since the complexity of shift changes with part-time officers was not considered. He also asks for clarification on the disciplinary side of this policy. •Mayor Woodard states that the Board understands that accommodations will have to be addressed. The disciplinary action is only designed for someone who purposely defies the policy. •Village Labor Attorney J. Valentino states that it is not uncommon for a “re-set” of disciplinary action to be established. •Trustee Salton suggests that the Village of Cayuga Heights Police Department has a clause within their BPA contract that stipulates 18 months. •Chief Wright would like clarification on who will be responsible for the disciplinary process. Trustee McMurry states that the exemptions will be decided by the Mayor. If there is a situation an employee wants to appeal the Mayor's decision, then the Human Resources Committee will take up that appeal and if the employee still was not satisfied with that decision and is terminated then it would trigger the arbitration process as stated in the PBA Contract. •Trustee McMurry states that within the BPA contract it states the provision that trigger arbitration is not termination, but arbitration is triggered when an "action" has taken place against an employee. •Chief Wright states that he was surprised that the Board did not consider more input from career staff before the Board made their decision at the October 20, 2021 Board of Trustee meeting. •Trustee Salton states that he did offer an amendment to push back the November 1. 2021 rollout date but that amendment was not considered by the Board at the October Meeting. •Chief Wright further states that he respects and understands the Board's decision to implement this policy but as he heard at the October Board of Trustees meeting, the sentiment of the Board was “get vaccinated or be terminated”. •Trustee McMurry states that the process is affecting how the Board should have looked at this. Trustee Hubbell adds that he felt we did get sucked up at the moment given the sense of urgency. •Trustee Robinson states that we only meet once a month, so the Board wanted to get the thing moving and the outcome shows we moved too fast and didn't think about all the "what if's". This discussion has added value to the overall policy. •Trustee Salton states that he still wants to require testing twice a week. He further states that we still have a health crisis and we all need to help do our part. •Village Police Officer A. Langlois states that is the Board willing the to re-write the exemption for testing since it has been determined there is no opt-out of testing and will the Village offer exemptions for employees who are getting tested at another workplace. •Mayor Woodard and the Board agree that those changes will be incorporated in the final policy and exemptions are possible from testing if you can provide proof of a negative PCR test within the timeframe testing would have taken place through the Village. 4 •Village Police Officer B. Manheim asks for clarification on quarantine and the use of sick time for an employee is tested and then is shown to be positive for Covid-19 but a systematic. •Mayor Woodard states that the employee would have to use their sick time but if you are vaccinated and test positive and a systematic you do not have to quarantine. •The Board moves on to discuss the Village School Crossing Guards. Trustee McMurry states that the crossing guards working conditions make them a low risk in terms of impacting the public. The Board agrees that Crossing Guards are unique and could be exempt from testing. •Mayor Woodard states that the Board needs to amend the previous resolution to add a clause that Village employees will not be financially responsible for the mandated PCR testing if the County eliminates funding for this program. Resolution # 9068 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the amending Resolution 9054 to include a clause that Village employees will not be financially responsible for PCR testing if Tompkins County eliminates funding for this program. Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Mayor Woodard states that she would also like to amend the number of testing days from two times a week to one time a week. Resolution # 9069 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the amending Resolution 9054 to reduce the number of Covid-19 testing days to one per week which is defined as the first workday in that calendar week. Motion: Trustee McMurry Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Village Labor Attorney Valentino states that when it comes to the Village Crossing Guards there is no reason to exempt them from the policy. Mayor Woodard will reach out to them and obtain proof of vaccination as part of the new Village Vaccination Policy. •Fire Superintendent Tamborelle makes the point that he does not have set hours and work a normal schedule and is paid by the Village therefore Crossing guards should be treated the same. •Trustee Robinson states that the Trustees fall into the same category. 5 •Village Labor Attorney J. Valentino states that he will be adding language allowing an appeal process and alternative testing from other employees. •Mayor Woodard states that one last amendment that needs to be considered is changing the start date of this policy from November 1, 2021, to November 15, 2021. Resolution # 9070 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves amending Resolution 9054 to move the start date of this policy from November 1, 2021, to November 15, 2021. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9071 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves a final Village of Cayuga Heights mandatory vaccination policy as amended by Village Attorneys R. Marcus and J. Valentino in conjunction with the Village Administrative Committee. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Covid Vaccine and Testing Policy By November 15, 2021, all staff must do one of the following: 1. Provide the Mayor with satisfactory proof of COVID vaccination. 2. Submit to weekly surveillance salvia testing provided by Tompkins County (at no cost to the employee)1; Apply for a religious or medical exemption for submitting to the saliva test.* *Information on how to apply for an exemption will be provided to any employee requesting it. If an exemption is granted, the parties will need to engage in an interactive process to determine if a reasonable accommodation can be provided. If an exemption is denied and/or a reasonable accommodation cannot be provided to those granted an exemption, the employee will need to either provide proof of vaccination, submit to weekly testing, or be subject to the consequences set forth below. Weekly Testing Protocol On the first day of the week that an employee is scheduled to work, they must take a saliva test with a kit that will be provided at no cost to the employee. Once you have completed the test, you will put the sealed vial in an outer plastic bag and into the locked drop box in the police department. The exact placement is TBD. The kits will be picked up twice weekly by Tompkins County Health Department personnel on Tuesday and Thursday. 6 Consequences for Missing a Test 1. Step One. The first missed test receives a verbal non-disciplinary warning. 2. Step Two. Second missed test within 30 days receives a written notice of discipline that is put in the employee’s personnel file. 3. Step Three. Third missed test within 30 days receives a suspension without pay that will last until the person is tested or 30 days, whichever is shorter. Failure to get tested within 30 days will result in termination. 4. Once an employee has received a verbal warning at any time, the next time a test is missed there will be no verbal warning and the discipline process will initiate at Step Two. 5. Once an employee has received two written warning(s) at any time, there will be no further written warnings and the discipline process will initiate at Step Three. 6. Once an employee has received a suspension for missing a test and then is returned to work, the next time a test is missed the employee will be subject to a second suspension per Step Three. 7. Once an employee has received two suspensions at any time, there will be no further suspensions for violations and the next missed test will result in termination. Consideration will be given for extenuating circumstances, at the discretion of the Village. A weekly test will not be necessary if an employee is not at work for the entire week. 1 In the alternative to taking the Village's saliva test, an employee may submit to the Mayor proof of a COVID test result taken by an approved third party (such as a doctor's office or approved testing facility) administered within 48 hours of the employee's first shift of the week. 3. Adjournment: Mayor Woodard adjourns the meeting at 8:36 p.m. 7 EXHIBIT 2022-093 Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, November 17, 2021 Zoom Meeting ID # 4118425407 BOARD OF TRUSTEES 7:00 p.m. SPECIAL MEETING Present: Mayor Woodard; Trustees: Hubbard, Marshall, McMurry, Rennekamp, Robinson, and Salton; Police Chief Wright; Village Engineer Cross; Director of Public Works Wiese; Clerk Walker; Treasurer Laskaris; Treasurer Dolch; Attorney Marcus; Planning Board Members, Chair F. Cowett, M. Johnston, E. Quaroni, Andy Monroe, R. Segelken 1. Call to Order: Mayor Woodard calls the Special Joint Board of Trustees meeting to order at 7:03 p.m. Planning Board Chair F. Cowett call the Village Planning Board Meeting to order as well. •The following minutes on the RaNic Gold Club Planned Development Zone were prepared by Planning Board Chair F. Cowett. 2. RaNic Golf Club Planned Development Zone Presentation (PDZ): •S. Whitaker, owner of RaNic Golf Club, states that his objective is to transform the former Ithaca Country Club into a full-service golf club with lodging. Over the last few months, he has learned that changes need to be made to support this type of operation. •N. Demarest, STREAM Collaborative, states that he will present some concepts for making changes to the property; consultants include STREAM Collaborative which will advise on architecture, landscape architecture, and golf course improvements, Jason Demerest who will advise on improvements to the existing clubhouse, and Marathon Engineering which will advise on stormwater management, utilities, and interaction with the NYS DEC; the property consists of 120 acres of which 15 acres are located in the Village of Cayuga Heights and 105 acres are located in the Town of Ithaca. •Any changes sought in Cayuga Heights will require the creation of a Planned Development Zone (PDZ) by the Village's Board of Trustees; a PDZ in Cayuga Heights requires a 5-acre minimum and, for the purposes of this PDZ, the entire 15 acres located in Cayuga Heights should be considered the PDZ; a PDZ would facilitate the best use of the property not permitted under existing zoning and is consistent with the purpose of a PDZ as articulated in § 305- 43. An of Village E-Code in that it affords flexibility in land use encourages development in an imaginative and innovative way and promotes the objectives and recommendations of the Village’s comprehensive plan; •the Streamsong Resort in Bowling Green FL, the Sand Valley Resort in Nekoosa WI, and the Bandon Dunes Resort in Bandon OR are three golf-focused facilities serving as inspiration for this project; the Bandon Dunes clubhouse and its shingle roof are consistent with the architecture found in Cayuga Heights and may serve as a model for the changes needing to be made to the existing RaNic clubhouse. •S. Whitaker states that the plan for RaNic is to create a golf-focused operation that will become a destination for golfers coming to stay and play; this type of destination stay and play concept requires RaNic to transition to more of a lodging facility. •N. Demarest states that in keeping with the stay and play concept, RaNic's existing pool house will become a three- story boutique inn overlooking the golf course’s 18th green that will accommodate visitor stays; there will also be 9 stand-alone cabanas associated with the inn tucked into the nearby woods; RaNic would additionally like to incorporate condominium townhouses into portions of the property; this housing would be comprised of 32 townhouses and would include a mix of both two-story units and one-story aging-in-place units 8 •S. Whitaker states that townhouses are being proposed partly in response to requests from current club members who are empty nesters wishing to scale down the size of their current housing and who may also be snowbirds interested in spending the winter months away from Ithaca in a warmer climate; the boutique inn will provide a lodging option not currently available to the Cornell community, including parents dropping off students on move-in day. •N. Demarest states that a presentation similar to this one will be made in December to the Town of Ithaca; the project team envisions a formal application being made to the Village in January, design and engineering plans to be finalized in the spring and summer of 2022, groundbreaking to begin in the fall of 2022, and the facility to open in the fall of 2023. •Trustee P. Salton asked if the drawings shown in the presentation can be shared with the Village. N. Demarest states that he will share the drawings with Code Enforcement Officer B. Cross for distribution to Board members; the drawings show the creation of a driveway leading from RaNic onto Hanshaw Road; this driveway will reduce the project’s potential traffic impact on Pleasant Grove Road. •Trustee M. McMurry asked about the approximate number of housing and lodging units and the demands to be placed on parking. N. Demarest states that 32 townhouses are currently envisaged, but that number may need to be reduced for stormwater management needs; the inn will be comprised of 24 to 32 rooms and 9 cabanas. •Trustee K. Hubbell asked whether there will be a relationship between RaNic and the adjacent Cornell golf course. N. Demarest states that there is a close relationship with the Cornell course; Cornell is in the process of renovating its course and there are discussions between RaNic and Cornell concerning drainage; the possibility of reciprocal playing privileges between the two courses will also be explored. •Trustee J. Marshall asked about the potential traffic impact on existing roads and neighboring intersections. N. Demarest states that the project team will be looking at traffic closely and will likely hire a traffic engineer to determine that impact but has yet to do so. •Planning Board Chair F. Cowett asked if the number of townhouses dwelling units is equivalent to the number of townhouses. N. Demarest states that they are equivalent and currently total 32. •Planning Board Member, M. Johnston asked if the townhouses will be privately owned. N. Demarest states that the townhouses will be privately owned, but owners will not be responsible for managing areas exterior to them, similar to a condo. •N. Demarest also states that there will be an increase in roadway surface, and the increase will not be insignificant, but the increase has not yet been calculated; emphasis has been given to introducing the housing and lodging proposals. •Planning Board Member, M. Johnston asked if there is a concern for creating a greater visual boundary between the RaNic and Cornell golf courses. N. Demarest states that there are ongoing discussions about the boundary between the two courses due to a large portion of the RaNic course draining across the Cornell course; a better definition between the two courses is therefore being considered. •Planning Board Member, E. Quaroni asked how the inn cabanas will be used. N. Demarest states that the cabanas should be considered to be stand-alone cabins associated with the inn which afford greater privacy than the rooms in the inn. •Trustee P. Salton asked if the cabanas will be offered for sale. N. Demarest states that the cabanas will not be for sale. •Trustee R. Robinson asked about the number of persons occupying the site with 80% in occupancy. N. •Demarest 9 states that he would estimate townhouse occupancy to be one- and one-half persons per townhouse, or 48 persons, plus 39 hotel rooms at 80% occupancy, for an approximate 60 to 75 persons on site. •Trustee R. Robinson asked about the number of employees on-site and the increase from current staffing. S. Whitaker states that current golf course staffing is 4 full and 4 part-time employees and will increase to 8 full and 8 part-time employees; clubhouse staffing will increase from 8 to 15. •At this time the RaNic presentation was concluded. •Planning Board Chair adjourns the Village Planning Board meeting at 7:39 p.m. •The Village Board of Trustees resumes their agenda at 7:39 p.m. 3a. Approval of Meeting Minutes: October 20, 2021 (Exhibit 2022-083) Resolution # 9072 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the October 20, 2021 meeting minutes as presented. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee McMurry Motion Carried 3b. Approval of Meeting Minutes: October 28, 2021 (Exhibit 2022-084) •The Board tabled approving October 28, 2021; Meeting Minutes until Trustee Salton had time to review them. 4. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2022-085) •Fire Superintendent Tamborelle states that things are going well at the fire station. He also states that the ladder truck will be delivered in the first week of February. •From Fire Superintendent Tamborelle’s report, Trustee Robinsons asks if there were any repercussions for the occupants at the sorority that had an activated carbon monoxide alarm but did not evacuate the building. Fire Superintendent Tamborelle states that his staff carry multi-gas detectors on all the heavy apparatus and when they entered the building the detector alarm activated almost immediately showing CO levels of 180 ppm. Any reading above 18 ppm is dangerous. At that point they evacuated the house and during the investigation found that the highest levels were in the furnace room. The furnace was turned off and NYSEG tagged the furnace out of service. •Trustee Hubbell is concerned that with winter coming someone should inspect the flue and make sure gases are not getting trapped. Chief Tamborelle states that this is a good idea, but beyond the scope of emergency services. •B. Cross states that he will inspect the property or if the Village Fire Inspector, Chris Hamilton is available he will ask him to go inspect the property. 5. Privilege of the Floor: No members of the public wish to speak. 10 6. Report of Treasure Laskaris: Submitted Report (Exhibit 2202-086) •Treasurer Laskaris introduces Village Treasurer L. Dolch to the Board. Treasurer Laskaris states that there are several budget modifications that need resolutions tonight. Resolution # 9073 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $30,692 in the EMPLOYEE BENEFITS Retirement account A9010.800 to be funded from the Police/Fire account A9015.800 budget surplus of $4,889 and the General Fund remainder of $25,803 from Contingency A1990.400 currently with a balance of $96,880; a Budget increase to Water Fund Retirement account F9010.800 of $2,500 funded from Water Contingency currently with a balance of $20,000 and a Budget increase to Sewer Fund Retirement account G9010.800 of $2,829 funded from Sewer Contingency currently with a balance of $35,000. •Treasurer Laskaris states that she does not know why our numbers were so far off since the amounts come from the NYS. •Trustee Salton asks if this information was discussed at the Village Finance Committee. Mayor Woodard states yes, these budget modifications are a result of those discussions. Motion: Trustee Salton Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Treasurer Laskaris states that the reason for the next several resolutions resulted from a retiree passing away and staffing changes that affect current health care expenses as well as the retiree healthcare plan. Resolution # 9074 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $4,587 in the Retiree Healthcare account A9060.820 to be funded from Contingency A1990.400 resulting in a Budget of $124,693; a Budget increase to Water Fund Healthcare account F9060.820 of $318 resulting in a Budget of $10,209 funded from Water Contingency and a Budget increase to Sewer Fund Healthcare account G9060.820 of $3,500 resulting in a Budget of $10,938 funded from Sewer Contingency. Motion: Trustee McMurry Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9075 11 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $3,825 in the BRI Out-of-Pocket Subsidy account A9060.811 to be funded from Contingency A1990.400 resulting in a Budget of $102,744; a Budget increase to Water Fund BRI Out-of-Pocket Subsidy account F9060.811 of $1,513 resulting in a Budget of $8,461 funded from Water Contingency and a Budget increase to Sewer Fund BRI Out-of- Pocket Subsidy account G9060.811 of $2,232 resulting in a Budget of $9,670 funded from Sewer Contingency. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $7,932 in the Police Health Insurance account A9060.800 to be funded from Contingency A1990.400 resulting in a Budget of $132,413. •The Board did not make a motion on this resolution and therefore this will be presented at the December Board of Trustees Meeting. Resolution # 9076 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget decrease of $11,847 in the Sewer Fund Non-Bargaining Employee Healthcare account G9060.800N to be transferred to Contingency G1990.400 resulting in a Budget of $5,228. Motion: Trustee Robinson Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9077 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $1,535 in the General Fund Teamsters Healthcare account A9060.800T to be funded from Contingency A1990.400 resulting in a Budget of $105,730 and a Budget increase in Sewer Fund Teamsters Healthcare account G9060.800T of $3,820 resulting in a Budget of $9,951 funded from Sewer Contingency. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 12 •Trustee Salton states that we have never had budget modifications during the year, why now. •Trustee Robinson states that in the past we (the Board) have always given the Village Treasurer a blanket resolution to make all budget modifications at the end of the fiscal year. Now, through a recommendation from the Village Finance Committee, we are requesting any budget modifications to be presented to the board at any given time. •Treasurer Laskaris states that the out of balance budget for non-bargaining healthcare had to be some kind was of carryover from the previous year. •Trustee Salton thanks Treasurer Laskaris and the Board for providing this information. •Treasurer Laskaris states that there is a September draft reconciliation on the agenda, and she is still working on closing October, and the last item on her report is the approving the monthly abstract. Abstract # 6 Resolution: 9078 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #6 for FYE2022 consisting of TA vouchers 38 - 45 in the amount of $20,688.48 and Consolidated Fund vouchers 394 - 481 in the amount of $895,938.80 and the Treasurer is instructed to make payments thereon. Motion: Trustee Rennekamp Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 7. Report of Mayor Woodard: . a. Report on Vaccination Testing: The Village began COVID-19 testing to Village employees who have not indicated that they are fully vaccinated. The Village has a total of 47 employees of which 5 have not shown their vaccination status. 4 within the police department and 1 in the administrative staff. •No discussion from the Board b. Employee Identification: In an effort for the public to identify Village staff the Village Department Heads suggested that the Board take up this discussion. •Mayor Woodard states that in the event that Village Engineer, B. Cross or Director of Public Works M. Wiese or Fire Inspector C. Hamilton or a summer intern has to go onto a Village residents’ property they should have some form of identification. •Police Clerk J. Carr has developed a lanyard identification card for the Village Fire Inspector which is passed around to the Board members. •Trustee McMurry states that a lanyard seems like a simple solution to offer but asks why we don’t have one for all 13 staff members not just for the Village Engineer and a few select others. •Director of Public Works M. Wiese and Village Engineer both express that they have never had any negative experience with a Village resident not trusting who they say they are. •Trustee Salton states that the Public Safety Committee recommendation is if you are knocking on someone’s door unannounced that you have some form of identification such as a lanyard around your neck. •Trustee Robinson asks the Board if we are going to require identification for all staff? •Trustee McMurry states that she doesn't see a downside to every staff member having the identification and only wearing the identification when a staff member is going onto someone's property which is unusual and unlikely so just have the identification in the vehicles or at the barn. •Trustee Marshall states that he thinks this is helpful but wonders if it is worth the imposition for the number of times an employee would use it or need it. •Mayor Woodard states that she does not think the DPW staff needs to have a Village employee identification Lanyard. •Trustee Salton states that all Village employees need to either have identification or none at all. •Trustee Robinson states we should start with providing Village identification for the Village Engineer, Director of Public Works, Village Fire Inspector, and summer intern. •Director of Public Works M. Wiese states that he can attempt to have the DPW staff wear them when they are going onto private property. He could also just have the staff call him and he would approach the property owner. •Trustee Hubbell states that this is a kind of courtesy to the Village Community to have our employees identifiable. •Trustee Marshall states that we can provide Village staff with identification Lanyards, but it is not mandated for them to wear them. Trustee McMurry states that we should make it mandatory for the Fire Inspector, Village Engineer, Director of Public Works, and summer intern. •In closing Mayor Woodard states that going forward the Village Fire Inspector, Village Engineer, Director of Public Works, and summer intern will be given a Village identification that they will be required to wear when approaching a Village residents property. The DPW staff will also be given an identification lanyard and will wear theirs when the situation becomes reasonable. c. EMS Task Force Resolution: Mayor Woodard states that this came from the Tompkins County Council of Governments (TCCOG). The Dryden Town Board has drawn attention to the need to recognize the shortage of ambulance services in rural areas. Resolution: 9079 WHEREAS, the Village of Cayuga Heights Board of Trustees recognizes the critical role that ambulance services providers in rural communities, WHEREAS, the Village of Cayuga Heights Board of Trustees understands that rural ambulance companies are under unprecedented financial stress which is causing many rural companies to shut down and others to take on larger service areas, which increases response times, 14 WHEREAS, the decreasing availability of ambulance service creates issues equity that impacts poorer disadvantaged communities in remote areas, WHEREAS, the Town of Dryden in Tompkins County, and many other rural municipalities have been forced to substantially increase their ambulance tax rates in 2020, causing a regressive tax burden on low-income households, WHEREAS, fewer people are pursuing the paramedic profession, primarily due to extremely low pay and a stressful work environment. Therefore, there is a growing shortage of Paramedics forcing ambulance companies to compete in recruiting and retaining qualified staff, WHEREAS, the problems facing Dryden are shared by rural municipalities throughout New York state, THEREFORE, BE IT RESOLVED, that the Villag of Cayuga Heights requests that the Honorable Kathy Hochul, Governor of the State of New York, sign pending legislation establishing the New York State Rural Ambulance Task Force, Senate Bill S3503C. ALSO RESOLVED, that a copy of this resolution, accompanied by a letter from the town, be sent to Governor Hochul, Senator Hinchey, Senator Helming, Senator Oberacker, and Assemblywoman Kelles. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried d. Gang of Six Update: •Mayor Woodard states that the significant rain event from the other night resulted in the Village turning on the Kline Road By-pass which sent all flows from the Old Village directly to the Ithaca Area Wastewater Treatment Facility. As part of the new agreement with the " Gang of Six," the Village will be paying the City of Ithaca $10,500 annually for the ability to send sewage to the IAWTF Plant. •Mayor Woodard states that she is hopeful that Susan Brock will have the new draft agreement soon. 9. Report of The Trustees: a. Walking Safe Cayuga Heights Update: •Trustee McMurry states that the Walking Safe team met with NYSDOT regarding the most recent request for changes to the project resulting from the historic resources review. The meeting was productive and resulted in a new outlook on this project. The Village will be able to explain why the NYSDOT request to relocate the sidewalk to the other side of Kline Road does not make sense for this project and justify the reasons and submit that back to NYSDOT. •Trustee McMurry also states that it was good to hear from the NYSDOT that we have the opportunity to push back when there is an unreasonable request on a project and hopefully, we can apply this learning curve on future projects . b. Tompkins County Municipal Health Insurance Consortium Update: •Trustee Salton states that the Greater Tompkins County Municipal Health Insurance Consortium has increased the 2022 premium rate by five percent. 15 8 . Report of Police Chief Wright: Submitted Report (Exhibit 2022-088) •Police Chief Wright states that both of the new part-time police officers have started their two-month field training program. •Mayor Woodard asks Chief Wright if he had any comments on the article in the Ithaca Voice which criticized the amount of law enforcement deployment for the shooting suspects that were pulled over in the Village last week. •Chief Wright states that he did not view the article but has heard his name was mentioned in it. Chief Wright also states that he has discussed the incident with Sheriff D. Osborne but has not received any call from the individual who wrote that article. •Trustee McMurry states that she would like to commend Chief Wright and the Village Police Department for all the support with this incident. It reminded her of how fortunate we are to have a local police department. Trustee McMurry elaborated that the article was trying to make that point that in light of the charges that were ultimately filed was the law enforcement response proportionate. Trustee McMurry feels that the article did not accurately take into account the context of the incident, the timing of it, the nature of our Village, and the fact that we have a lot of residents who are out walking around at that time of day and that the tone of the article was unfair. •Trustee Salton states that he doesn’t think any law enforcement agency did anything wrong handling this situation. All agencies did a marvelous job with this. Trustee Salton further states that the takeaways as a member of the public is we are hearing about guns going off all the time downtown and we don't want this to be acceptable behavior in our Village. •Chief Wright states that given that type of circumstance is very dynamic and extremely stressful and there's a lot of different ways it can go and is something that changes very quickly, and we have to adapt to it with an understanding of worst-case scenarios and trying to protect the people we serve. •Chief Wright further states that the author of the article has not contacted him at any point regarding the incident. has a lot more he could say in regards to the individual that wrote that article. He has yet to see or hear anything positive ever written about law and order. He also finds it interesting that he's yet to ever call me at any point in regards to anything specifically since that incident obviously occurred in the village. •In closing Chief Wright states that it is very fortunate how the situation played out. We know who the other individual is and it is just a matter of time before he'll be held accountable for his actions, at least in this incident. •Mayor Woodard states that she didn’t mean to imply any criticism of Chief Wright or any other officers. She feels that Chief Wright all the staff did a really good job handling this situation. •Trustee Rennekamp states that at the Cayuga Heights Elementary School PTA meeting the principal had mentioned reaching out to the Village Police Department for a debriefing on the dismissal process from that incident. •Chief Wright states that he would be happy to meet to discuss that process. Once he knew the suspects were in a different area of the Village, he felt the next step was to get these kids and parents who obviously were in an extremely stressful state. We wanted to reunited them as efficiently and safely as possible. We sent two of our officers down to CHES, along with two of the Cornell officers, and we actually connected with the bus garage and school to try to facilitate recess as easily and safely as possible. 9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2022-089) •Director Wiese states that the Precision Group started on October 26, 2021, and lined the Pleasant Grove Road sewer line. The project was completed on November 5, 2021. The Precision Group will now camera the line to make sure the sleeving was complete. 16 •A fire hydrant that was damaged by a vehicle involved with the active shooter incident was fixed and upgraded with a commercial connection rather than a residential connection. At the same time, it was noticed that there were 2 other hydrants within 100 feet of each other. At first, Director Wiese thought he could just remove one hydrant but it turns out that the other two hydrants feed off of two different water mains which would be necessary if one water main went down while fighting a fire in the area. •Director Wiese states that Bolton Point has started their evaluation of hydrants in the Village. This process involves checking to ensure caps are accessible and ensuring the valves associated with the hydrant are operating. This has resulted in one hydrant needing to be replaced and 3 valves needing to be addressed. It is likely that a fair number of the Village hydrants will need to be replaced since a majority are forty to fifty years old. He is recommending Bolton Point hold off on any further work until Spring. The Board will need to budget for this cost in the next fiscal year. •Trustee Robinson asks if the hydrants that are in need of new valves, could be used if the fire department needed them? Director Wiese states that they would work but would not be able to be shut off once open. •Trustee Marshall asks if the hydrants could test properly during the flow testing that Bolton Point is performing but still need to be replaced because of its age? Director Wiese states that the answer is yes, but he would not have a reason to replace it if it was functioning properly. •B. Cross states that since Bolton Point is performing a flow test of all Village hydrants every three years, we could use their data for our own study on replacement costs. •Director Wiese states that the last item on his agenda is the Tompkins County Shared Services renewable agreement that the Village has supported over the years. Resolution: 9080 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the Intermunicipal Shared Services Agreement with the understanding that the word “sate” is corrected to “state” in section 4 of the agreement in Exhibit 2022-090 Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 9. Report of Village Engineer Cross: a. The Cornell North Campus Residential Expansion Project Road Use Agreement: •B. Cross states that the work on Phase 2 of this project is winding down, the amount of heavy truck traffic is expected to taper off to “normal” levels with occasional trucks to/from the site. Cornell has asked to review the “wear and tear” on the Village roads for the purpose of establishing the amount of money that they will be responsible for reimbursement to the Village. We have received cost estimates from Seneca Stone for the replacement of the asphalt (grinding out and laying new) on Pleasant Grove Road and a new surface overlay on N. Triphammer Road. The total cost of this work, inclusive of some aggressive consideration for material cost escalation, came out to $500,000. 17 This is including the cost of the paving work that was done by the contractor on Hanshaw Road which came out to about $30,000. •In an attempt to allocate a fair/reasonable amount of cost to the project vs the village's obligation to provide a road in good repair to the public, we arrived at a value of 50%. Therefore, we have unofficially discussed the amount of reimbursement to be $300,000, which was arrived at by taking 50% of $500,000, plus the avoidance cost of $50,000 for another Geotech study. •It is B. Cross’s understanding that Cornell is interested in paying this “reimbursement cost” ASAP. Cornell wants to write a check to the Village before the end of the year. •Mayor Woodard asks if the work performed by our own staff is incorporated into that amount. Director Wiese states that they have accounted for those expenses. •Trustee Salton questions the amount we are asking for to repair Pleasant Grove Road and would like more information before agreeing to a settlement check. •Trustee Hubbell states that maybe the Village should have a contingency amount of $100,000 on top of the current settlement number. •Director Wiese states that asking for a contingency could prompt Cornell to do an in-depth Geotech Studio which could potentially show that the road is actually in much better shape than we assume it to be. •Village Attorney R. Marcus asks if either B. Cross or M. Wiese has looked at the final agreement to see what the final process is for Pleasant Grove Road. •B. Cross states that as Trustee McMurry stated previously there might be another infrastructure bill coming our way and is now the time to open back up the discussions of the traffic circle intersection discussion. •Village Attorney R. Marcus states that the Board will make a final determination by resolution once B. Cross has received an offer from Cornell on the Pleasant Grove Road Use Agreement. b. Cayuga Heights Road Culvert Right-Sizing Project: •B. Cross states that he has sent out letters to 25 property owners (accommodating 9 culverts with an easement on both inlet/outlet ends). So far there have been about 5 owners who have responded and all but one have given verbal agreement over the phone. He anticipates that this will continue in a similar manner for most of the rest of the owners. There is one owner who has requested to see the detailed drawings for his property. Now that the easement process has been initiated, he will focus on the task of getting documents in order for the bidding process. •The total cost of all 9 culvert crossings is currently estimated at $638,803. The bidders will be providing a cost breakdown for each of the 9 culvert locations. Therefore, if the bids come in over the total budget, then one or more culvert locations can be "put on hold". In particular, it is anticipated that Site #1 will need to be put on hold because of its relationship with the NYSDOT Route 13 Exit Ramp(s). If Culvert #1 is put on hold, then the total cost of construction would be reduced to $530,323. The work at Culvert #4 may also be reduced or put on hold. •During the development of the plans for this project, it became evident that the concentration of "downstream" flow from culvert #7 has caused "flooding" conditions on N. Sunset Drive (next street to west). A plan has been devised to run a pipe along Cayuga Heights Road between locations #7 and #8 to allow culvert #8 to share in the distribution of the flow, thereby reducing the impact to N. Sunset downstream. The pipework between #7 & #8 has been identified as #7 Diversion. It is estimated to cost $64,951. If we end up putting Culvert #1 on hold and add #7 Diversion, the total project cost would be $595,274. 18 •The NYSDEC Grant for this project is going to reimburse the Village for 50% of all costs up to $595,768. The next step in the process is to authorize TG Miller to prepare bid documents (including bid forms, prevailing wage schedules, bond requirements, contractual forms, etc). They would have these documents ready for bidders in early February with the bid opening in early March for consideration of award by the Trustees at the March 2022 meeting. •Trustee Salton asks if the Right-Sizing Culvert Project is the site work for the current TAP Grant submitted for the Cayuga Height Road sidewalk project. B. Cross states that "yes" we have clear coordination with T.G. Miller on both projects and that puts us in a good position when we are awarded the NYSDOT Grant. Trustee Salton is one hundred percent behind having a pedestrian walkway on Cayuga Heights Road and believes this project would be one of the biggest improvements to the Village and our residents. Resolution: 9081 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes T.G. Miller to prepare the bid documents associated with the T.G. Miller Right-sizing Culvert Project Design Plans on Cayuga Heights Road dates October 20, 2021. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 11. Report of Clerk Walker: Submitted Report (Exhibit 2022-091) •Village Clerk Walker states that the Board of Trustees will need to approve and sign the annual certificate of Trustees to allow the remaining unpaid Village property taxes to be relevied Tompkins County. Resolution: 9082 WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and WHEREAS, the Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, pursuant to the Real Property Tax Law of the State of New York Section 1442, an alternative method for the collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Trustees requests the collection of delinquent Village of Cayuga Heights real property tax in the amount of $21,352.10 on (12) properties with $1708.18 in penalties, totaling $23,060.28 to be submitted to Tompkins County. Motion: Trustee Rennekamp Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 19 12. Report of Attorney Marcus: No report at this time. 13. Executive Session: Mayor Woodard asks the Board for an Executive Session. Resolution: 9083 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees are conducted for the purposes of subsection (F), the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. Motion: Trustee Marshall Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9084 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits the Executive Session and returns to an open meeting at 10:20 p.m. Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none 14. Adjournment: Mayor Woodard adjourns the meeting at 10:20 p.m. 20 EXHIBIT 2022-094 December 15, 2021 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report November 2021 We ran 43 calls in the month of November. We had 29 calls in the Village of Cayuga Heights, 9 calls in the Town of Ithaca and 5 mutual aid requests. There were 29 EMS calls and 14 fire responses. It was a routine month in the district for fire and EMS calls. We were requested to the Town of Caroline late in the night for a structure fire. We responded with a full crew. On our arrival we found that the fire had been knocked down, but Brooktondale needed assistance with overhaul. Overhaul at a fire consists of going into the burned area and ensuring that there is no more fire. This is exhausting work that requires moving debris out of the fire area and pulling down ceilings and walls to make sure that there are no hot areas. That same week we were requested to provide the exterior safety crew for a HazMat incident in Lansing. We sent a full engine crew to stand by for firefighter rescue and potential decon. Luckily the incident was quickly stabilized and was found to be not as serious as originally thought. November is always a busy month for training. We finish the October craziness of recruit classes and start to focus again on training for all members. Trainings for all members were done on large area search and forcible entry. Searching a building is an important skill. Most buildings in our district are residential or small business. Searching small rooms is relatively easy because the space is small, and the walls are always in easy reach. Working around a room where you only have to move a short distance to a wall to reorient yourself is a fairly safe. Large area search is an important and complicated skill. Searching large open areas or large areas with many isles and disorienting obstacles is a very dangerous operation. Picture searching Target during a fire where there is a heavy smoke condition and low visibility with all of the racks filled with merchandise and the clothing area full of racks. Large area search is extremely dangerous, and therefore we train as often as possible. Forcing entry is a skill that we need to use infrequently. Most structures in our area are easy to get into with a simple whack to the door with the flat side of an ax. There are places that have more robust doors and heavier locks. Gaining entry into those areas requires thinking and at times a more heavy-handed approach. Saws and hydraulic tools are generally what we turn to in the stubborn instances. The latest update on the new ladder truck is that we now have a date scheduled in Florida for February 1st to the 3rd and have given all our information to E-One for the purchase of tickets to go to Florida. While I do not have the flight information, yet this is a new step forward that we have not done yet. They have assured us the truck will be ready in mid-January and we hope that is in 2021. We would fly down and inspect the truck and then it would be driven to New York and final radio installation would happen in Syracuse and then in March, one full year after the initial delivery date, we would get our truck. That is the current plan. Covid is still at the front of our minds during response. The recent local spike in cases and the new variant has been frustrating but we still take all precautions during response. We do not see many cases of Covid but the ones we are seeing seem to all be from unvaccinated individuals. All current members are fully vaccinated and while we are not requiring the booster, we are strongly recommending is especially with the 21 holiday approaching. Many of our members travel home for the break and we have been talking about how much safer it would be to be boosted. Many of our members will be traveling away for the entire break but a large group has said that they are only going to leave for a brief period and then return to Ithaca. We have encouraged this as we are generally short staffed through the holidays. Once everyone returns, we will hold our only all member required training. Our OSHA refresher training is done on the last Saturday of the January every year. We usually do this in the classroom but this year we are planning to use the truck bays. More room and better ventilation prompted this change to the training schedule. We hope everyone has a happy and safe holiday season. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 22 EXHIBIT 2022-095 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT Audit: Insero Inc. started the Village’s Annual Financial Audit on Monday, November 29, 2021. Budget: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a Budget increase of $7,932 in the Police Health Insurance account A9060.800 to be funded from Contingency A1990.400 resulting in a Budget of $132,413. Investments: NYCLASS funds are moved to Tompkins Trust Company Savings to earn a higher rate of return. Revenues and Expenses: September and October bank to book reconciliation is complete. It has been reviewed and approved by Trustee and Deputy Treasurer Rennekamp. A copy of the accounting system generated Monthly Treasurer’s Report is attached. Approval of Abstract # 7 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #7 for FYE2022 consisting of TA vouchers 46 - 53 in the amount of $21,944.13 and Consolidated Fund vouchers 482 - 558 in the amount of $305,768.14 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch ** PDF’s Will be inserted. 23 24 25 EXHIBIT 2022-096 RECOGNITION OF THE PAST AND CONTINUED OUTSTANDING PUBLIC SERVICE OF JOAN LASKARIS WHEREAS, Joan Laskaris has served the Village of Cayuga Heights with honor since November 2011, providing the Village with exceptional stewardship as Village Clerk & Treasurer; and Chief Financial Officer; and WHEREAS, Joan has brought respect, honor, and integrity in her roles as the Village Clerk & Treasurer; and WHEREAS, Joan was also appointed Village Clerk in July 2013 and served through April 2018; and WHEREAS, Joan previously served as a member of the Greater Tompkins County Municipal Health Insurance Consortium Design Committee from April 2014 until April 2018; and WHEREAS, Joan sat on various Village Committees and served for three years on the Code Codification Committee where she contributed to re-drafting and codification of all local laws; WHEREAS, Joan has consistently applied her meticulous attention to detail, utmost professionalism, and unwavering dedication to the various roles she has played in Village government; and NOW, THEREFORE, BE IT RESOLVED, that the Cayuga Heights Board of Trustees does hereby commend Joan Laskaris for her dedication, commitment, and outstanding past and continued public service to the Village of Cayuga Heights. 26 27 28 EXHIBIT 2022-099 Hello Mr. Walker, Thanks to Ms. Perkins, we can write to you today and explain what is happening with our very high water bill: Account No: J2326 Sharon & Mark Nelson 1018 Triphammer Road Ithaca, NY 14850 From our last water bill, there is a 259% increase from the previous bill: 04/16/21 - 07/15/21 = $146.39 07/16/21 - 10/15/21 = $525.63 We have not yet paid the water bill with the due date of 11/20/21. We are proposing a possible reduction of our water bill for the following reasons: 1) We knew that our two toilets (with same install date & brand) had seals that were inadequate. We ordered the seals (9/26/21) the moment we realized the toilets may be leaking. We ordered online because local suppliers did not carry the part. The part was unavailable due to covid supply chain issues and didn't arrive until late 10/21/21. We believe that the loss of water was out of our control during the time period that our order continued to be delayed. (see attached email document) 2) One other note, in the past, Bolton contacted us when our water bill suddenly increased and this time when our water increased suddenly, we did not hear from them. We were unaware that the loss of water was so significant or we might have contacted them and explained the covid supply chain issue with our parts. Several years ago, Bolton Point contacted us when we were dealing with a person in the house having chemotherapy treatments and our water increased significantly due to that medical issue. We greatly appreciated the courtesy call from Bolton Point that they saw a sudden increase in our water usage. Thank you very much for the consideration of this unique proposal. Sharon & Mark Nelson 29 30 31 EXHIBIT 2022-100 Village of Cayuga Heights Police Department ___________________________________________________ Jerry L. Wright Chief of Police 12/9/21 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for November 2021 In the month of November, the police department received 288 calls for service. In addition to these calls, 36 uniform traffic tickets were issued, and 3 parking violations were cited. A breakdown of the calls for service is as follows: No Felony Penal Law Incidents were reported. 3 Misdemeanor Penal Law Incidents were handled: 2-Larceny and 1-Fraud. 1 Larceny complaint came in as a theft of tires from a vehicle. There are suspects in this case and the investigation is on-going. The 2nd report of Larceny was of a resident stating that a delivery had been made to his home, but the package was missing. After investigation the parcel had not yet been delivered by the shipping company and but eventually showed up a few days later. The Fraud complaint involved a resident sending money to assist an unknown individual that was found to be a scam. Investigation into 3 Traffic Stops led to 3 Misdemeanor charges of Aggravated Unlicensed Operation of a Motor Vehicle 3rd There were no Penal Law Violations reported. No Local Law violations were reported. 2 Motor Vehicle accidents were reported, neither involving deer. One call for service involving a deer was reported. A passerby stated that there was an injured deer in the area. Upon the officer’s arrival the deer had fled and was unable to be located. In summary 3 persons were arrested on charges of Aggravated Unlicensed Operation of a Motor Vehicle 3rd,. Over the course of the month, Officers took part in the following trainings and/or events: On the 1st, Part time officers completed Firearms Night Qualifications while Full time qualifications took place on the 2nd. On the 9th, CHPD assisted the Tompkins County Sheriff’s Department with locating suspects involved in a shooting in the City of Ithaca that had traveled into the Village of Cayuga Heights. On Wednesday the 10th, Officers Barr and Langlois conducted a commercial vehicle inspection detail and on the 25th, Officer Langlois hosted a STOP DWI traffic detail for the Thanksgiving crackdown period. The full-time officers worked a total of 52 hours of overtime and the part-time officers worked a total of 287 hours. Sincerely, Chief Jerry Wright 32 33 EXHIBIT 2022-101 Village of Cayuga Heights Mike Wiese – B.O.T Report December 15, 2021 . COVID-19 – Every individual working for the DPW has been given a mask. The DPW facility is disinfected daily and the trucks are disinfected nightly. Precautions are being taken to maintain the six-foot distancing when possible. Code Enforcement – No training events were attended. Water – Bolton Point has started their evaluation of hydrants in the Village. This process involves checking to ensure caps accessible and ensuring the valves associated with the hydrant are operating. This has resulted in one hydrant needing to be replaced and 3 valves needing to be addressed. We are coordinating with Bolton Point and scheduling the repairs for each situation. Due to the lead time for material and the temperature drop we have asked Bolton Point to hold off on any further work. The hydrant which was found to be broken on Sheldon Road was replaced. While there we also replaced the aging bolts on the guard valve associated with the hydrant. Sump Pump Inspections – No inspections were performed since the November board meeting. 34 EXHIBIT 2022-102 Clerks Report •Attended the Greater Tompkins County Municipal Health Insurance Design Committee meeting and requested information on the Medicare Advantage plan. I also learned that BCBS will be re-working their website which is in need of updates for benefit clerks. •Attended the Tompkins County Environmental Management Committee meeting. I have joined two more committees within EMC. The Unique Natural Areas Committee and Climate Adaptation Committee. My main focus for them in 2022 is researching UNA’s in Tompkins County that my qualify as Critical Environmental Areas (CEA) which will add additional protections. •The 2022 Retiree and current employee health care contributions increases have been incorporated (5%). •We have three employees reaching employment milestone this year. I would like to recognize Tim Eighmey for 15 years of service, James Landon for 10 years of service and Mike Wiese with 5 years of service. •As the Board agreed at last month’s meeting, employee identification lanyards will be made later this month. •The Village website will go live on Monday December 27, 2021. •Village offices will be closed on Christmas Eve and New Year’s Eve this year.