Loading...
HomeMy WebLinkAbout9.16.2019 Agenda1 Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall Monday, September 16, 2019, 7:00 p.m. AGENDA EXHIBIT/PAGE 1. Call to Order: 2. Approval of Meeting Minutes: a. August 19, 2019 2020-061 pgs. 2-7 3. Report of the Fire Superintendent Tamborelle: Submitted Report 2020-062 pgs. 8-9 4. Privilege of the Floor: 5. Report of Mayor Woodard: a. Schedule a Public Hearing Proposed Local Law D – Sump Pumps 2020-063 pgs. 9-13 b. Schedule a Public Hearing on Proposed Local Law E – Code 2020-064 pgs. 14-19 c. Transportation Project Report – Kelly Thompson * Handout d Airbnb e. LED Update f. Walking Safe Cayuga Heights Consultant Selection g. TCHC Gold Plan & Resolution 2020-065 pg. 19 6. Report of the Trustees: 7. Report of Police Chief Wright: Submitted Report 2020-066 pgs. 20-21 8. Report of Director of Public Works Wiese: Submitted Report 2020-067 pg. 22 9. Report of Superintendent of Public Works Cross: Submitted Report 2020-068 pgs. 23-25 a. Snug Planet 2020-069 pgs. 26-28 b. NYSDOT Resolution 2020-070 pgs. 29-30 c. Gutter Quotes 2020-071 pgs. 31-38 10. Report of Treasurer Mangione: Submitted Report a. 2019 Financials & Abstract # 4 2020-072 pg. 32 11. Report of Clerk Walker: Submitted Report a. JCAP Application 2020-073 pg. 32 2 b. AOC Resolution 2020-074 pg. 40 12. Report of Attorney Marcus: a. Revise LL 4 -2013 2020-075 pgs. 41-43 13. Adjournment: EXHIBIT 2020-061 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, August 19, 2019 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton; Police Chief Wright; Village Engineer Cross; Director of Public Works Wiese; Treasurer Mangione; Clerk Walker; Attorney Marcus Call to Order: Mayor Woodard calls the meeting to order at 7:08 p.m. 2. Approval of Meeting Minutes: July 22, 2019 (Exhibit 2020-046) Resolution # 8513 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the July 22, 2019 meeting minutes as presented. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: Trustees; Biloski, and Salton Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2020-047) •Fire Superintendent Tamborelle is working tonight and couldn’t attend this meeting. •Trustee Salton would have liked to have Fire Superintendent Tamborelle present to discuss the car fire on August 8th, 2019. 3 •B Cross would like NYSEG to investigate the condition of the pole that broke which caused live wires to fall. Trustee Salton pointed out that the NYSEG pole involved with the accident had an old number. a. CHFD Fundraising letter: Each year the Cayuga Heights Fire Department mails a fundraising letter. Resolution # 8514 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the annual Cayuga Heights Fire Fund Raising Letter to the Village residents as presented in Exhibit 2020-048. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 4. Privilege of the Floor: No members of the public wished to speak. 5. Report of Mayor Woodard: a. LED Design Phase Meeting: Several municipalities attended the August 8th, 2019 meeting held at Marcham Hall. In a couple of months New York State Power Authority (NYPA) will bring in several examples of different LED Lighting to determine the kelvin scale the Village should use. The goal is to have all street lights converted to LED’s by May of 2020. •Trustee Robinson pointed out that the Village will need to enter into a maintenance agreement with NYPA’s contractors. b. Sump Pumps: One potential way to reduce inflow and infiltration (I & I) is to determine if single family homes have sump pumps illegally connected to the sanitary sewer system. One idea is having within our sewer ordinance a Village inspection of the property’s sump pump when a building permit is requested and when and real estate transaction takes place. •Trustee Salton suggests that this become part of the real estate closing package. •Trustee McMurry states that this is a burden at a very sensitive time. It makes sense to inspect a home for sump pumps during a building permit process and not at a real estate closing. •The Village sent out a E-news blast on this subject offering a free home inspection, but there was no interest. •Village Attorney Marcus informs the board that this requirement will cause delays in any closing process. •The Village has about 800 structures; and Village Engineer, B. Cross, issues around 50 building permits per year. •The inspection would have to be completed within 24-48 hours. •The Board agrees that this is an important issue and would like Village Attorney Marcus to draft a proposed local law on sump pumps. 4 c. TCHC Gold Plan – The current Village health insurance plan is through the Tompkins County Health Consortium (TCHC). The idea is to find a plan that can save the Village money but still offer similar coverage. The TCHC Gold Plan can do that by the Village funding the maximum out of pocket costs for the employees. •Trustee Salton points out that most covered lives use less than half of the funded amounts per year. The Board will need to commit to this change by October 2019. •The Gold Plan is a high deductible health care plan which qualifies for a Health Reimbursement Account (HRA) / Health Savings Account (HAS) account. •Mayor Woodard will set up a meeting with all the employees who would be affected by this change. d. Village Speed Limits on Pleasant Grove Road: A request has been brought to the Mayor to address this issue with the Board of Trustees. •Police Chief Wright states that the radar speed sign could go back on Pleasant Grove Road. Police patrols will be continuing traffic detail on Pleasant Grove Road. •The Board is not in favor of speed bumps and is satisfied with the speed limits currently in place on Pleasant Grove Road. e. Cornell University Contribution: Cornell’s VP of Community Relations, Joel Malina, and Associate VP of Community Relations, Gary Stewart, sent an email to Mayor Woodard committing to $10,000 per year for the next four years towards fire-related equipment. 6. Report of the Trustees: Trustee McMurry will be unavailable for the next several months. Mayor Woodard appoints Trustee Rich Robinson as Deputy Mayor in her absence. a. Bike Rack: The Bike-Ped Committee would like to install a bike rack at Marcham Hall. Exhibit 2020- 049 lists the possible locations. •The gardens around Marcham Hall were a gift to former Mayor Marcham from the Ithaca Garden Club. The Board concluded that there isn’t enough room for a rack close to the building. •Trustee Marshall suggests that the area around the employee parking to the west of Marcham Hall (#4) would be a suitable location. •B. Cross confirmed that the Village has permission to place a bike rack on E. Rubinstein’s property (#3) as long as it does not displace any parking spots, interfere with landscaping, and that the Village does not enter into an agreement with Lime Bike to stage bikes at this location. •Village Attorney Marcus will draft a letter to landowner E. Rubenstein. b. General Code: A summary was presented to the Board as Exhibit 2020-050. Final revisions are almost complete. A draft will be available for the September Board of Trustees meeting to schedule a Public Hearing. 7. Report of Police Chief Wright: Submitted Report (Exhibit 2020-051) •Part-time Police Clerk, James Conlon, submitted his resignation as of July 25, 2019. This position will need to be filled at some point. •The new police vehicle will be ready by the end of next week. 5 8. Report of Director of DPW Wiese: Submitted Report (Exhibit 2020-052) •The NYS Department of Labor (PESH) re-inspection of the DPW was on August 8, 2019. All areas of concern have been addressed and a chemical handling policy has been introduced for adoption. a. Chemical Handling Policy: A chemical inventory and handling procedure policy needs to be in place. Resolution # 8515 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and adopts the Hazard Communication Policy with the completed chemical list as presented in Exhibit 2020-053. Motion: Trustee Salton Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried b. Sidewalk Machine: This machine would be utilized to remove the snow on the Village sidewalks as well as a roadside mower. The mowing equipment would be purchased next fiscal year. •Trustee Biloski asks how long it takes to remove snow from the Village sidewalks. Director of Public works Wiese states just over 2 hours. Resolution # 8516 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes a purchase order from CNY Farm Supply for a Ventrac Tractor 4500Z and also authorizes Village Treasurer Mangione to transfer $14,000 from the capital improvement account (H1640.410) to the general fund (A). Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 8517 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Village Treasurer Mangione to increase the snow equipment budget account (A5142.200) by $14,000. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none 6 Motion Carried 9. Report of Engineer Cross: Submitted Report (Exhibit 2055) •The Snug Planet energy audit report on Marcham Hall is complete. A summary will be provided to the Board at the September meeting. •The Cornell North Campus Residential Expansion (NCRE) road analysis report from C&S Engineers is complete. B. Cross will circulate the report to the Board next week. •B. Cross will notify Cornell that NCRE signage is needed on Pleasant Grove Road to direct construction traffic. a. GHD Amendment NO. 1: The Village needs to replace the WWTP boiler before this winter. Resolution # 8518 WHEREAS, GHD Consulting Services Inc. (ENGINEER) and the Village of Cayuga Heights, NY (OWNER) entered into an Agreement dated April 10, 2019 to provide Bidding and Construction Phase engineering services for the replacement of headworks (Phase 1) at the Cayuga Heights Wastewater Treatment Plant; and, WHEREAS, OWNER has pre-purchased a replacement boiler (originally the boiler was to be replaced in Phase 2 of the plant upgrade) and desires to have the new boiler installed before winter 2019 under Phase 1; and, WHEREAS, OWNER requests that this additional construction effort be included in Phase 1 through a change order to the existing construction contractors; and, WHEREAS, OWNER authorizes the ENGINEER to prepare the appropriate design, specifications, and procurement of proposals; and process change orders and a partial certification of substantial completion; and, NOW, THEREFORE, ENGINEER and OWNER agree to amend the Agreement as follows. The Scope of Services to be provided by ENGINEER in connection with Amendment No. 1 shall include the following: 1. Provide structural design and specification to cut an approximate 8-foot x 9-foot hole in the block wall to allow the removal and placement of the old and new boiler. 2. Provide design and specification for new garage door and any external modification needed for egress. 3. Request price proposal (and review prices) from the HVAC, General, and Electrical contractors. 4. Prepare Change Order No. 1 and each contract. 5. After start up and commissioning, review and prepare partial Certificate of Substantial Completion for the boiler and new door. ENGINEER will complete the Scope of Services within 90 days of authorization to proceed. 7 The fee for the Scope of Services described above is estimated to be $7,500 to be completed on an hourly basis and will increase the total not to exceed amount from $310,000 to $317,500 without written authorization by OWNER. FURTHER BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the changes set forth in GHD Amendment NO. 1. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Trustee Robinson reminded the Board that the Borg Warner filtration system is coming online and as a result will reduce Village revenue of $50,000. 10. Report of Treasurer Mangione: Submitted Report (Exhibit 2020-057) •Treasurer Mangione submitted the Annual Update Document (AUD) to New York State this month. •The annual fire protection billing has been submitted to the Town of Ithaca. Abstract # 3 Resolution # 8519 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #3 for FYE2020 consisting of TA vouchers 15 - 23 in the amount of $18,156.28 and Consolidated Fund vouchers 113 - 189 in the amount of $306,981.23 and the Treasurer is instructed to make payments thereon. Motion: Trustee Marshall Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton. Nays: none Abstentions: none Motion carried 11. Report of Clerk Walker: Submitted Report (Exhibit 2020-059) •Clerk Walker reviewed the NYCOM fall training agenda.. •The permissive referendum posting is complete and the notice of estoppel will be submitted to the Ithaca Journal at the end of the month. 14. Adjournment: Mayor Woodard adjourns the meeting at 10:15 p.m. 8 EXHIBIT 2020-062 September 13, 2019 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report August 2019 August was a steady month for the department with a total of 39 calls. We had 21 calls in the Village of Cayuga Heights, 18 calls in the Town of Ithaca and for the first time I can ever remember we ran no mutual aid calls. There were 17 EMS calls and 22 fire runs. Early in the month storms moving through the area caused a couple of calls involving power lines. The first incident was on Triphammer Road in the area of Jessup Field. Power poles and lines down on the side of the road caused an unsafe condition exacerbated by a vehicle striking a live line. Thankfully all responders were safe. The driver of the vehicle was treated for burns to the leg at a local medical facility. During this incident we responded to four other calls at the same time. The next night we responded to the 500 block of The Parkway for wires arcing in trees. We responded and closed the road at the closest intersections and waited for NYSEG. By the time NYSEG was able to get on scene the wires burned through and came down causing a power outage in the area for about 2 hours. Trees and power lines continue to be a problem for the village. Training picked up for the month as our members returned from summer break. Early in the month we did a training on exterior firefighting skills with a focus on hydrants. August 13th, we pulled out our portable pond, basically a large folding 1000-gallon portable pool, and practiced drafting water from a standing water source. Late in the month we did an EMS training on patient movement from difficult situations. The last training of the month we went down to the training center and did a training on roof ventilation. There is a roof simulator at the training center that we can ladder and cut ventilation holes with saws. The cutting area has an opening that we can place plywood into and then cut, replace and repeat. We have several members enrolled in the fall EMT classes in the area. We set the dates for our fall recruit training in October. We will host the recruit dinner at the station in late September and training will start on October 19/20/26. These all-day training sessions will start the members through our training process. At the time of this report we have 23 people interested in the department. We will have a recruiting table at the annual open house on September 21st and we have a table at Cornell’s Club Fest on September 15th. We are planning for a class of 15 new members. There is no movement on the roof or gutter projects at this time. I have been in contact with both contractors and they assure me that they are planning to start the projects in mid-September and neither project is expected to take more then a week. We replaced the refrigerator in the kitchen 9 this past month. The old fridge was not working well and when we looked up the serial number, we discovered the unit was almost 20 years old and was probably the last remaining nonreplaced appliance from the original days of the station. We got a commercial refrigerator from B&W supply. Our members have all returned from there summer breaks and we are up to full staffing again. We will have our Open House at the station on September 21st and look forward to that great interaction with the community. The fall is always a bust time at the station with the Open House, recruiting and training. Sincerely, George Tamborelle Fire Chief/Fire Superintendent EXHIBIT 2020-063 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW D OF THE YEAR 2019 A LOCAL LAW TO REDUCE INFLOW AND INFILTRATON INTO THE VILLAGE OF CAYUGA HEIGHTS’ SANITARY SEWER SYSTEM Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT The intent of this Local Law is to establish rules, regulations and requirements to reduce inflow and infiltraton (“I&I”) into the sanitary sewer system owned and operated by the Village of Cayuga Heights (the “Village”). The Village’s Board of Trustees (the “Board”) has determined 10 that significant sources of I&I within the Village originate from the connection of sump pumps, downspouts and other drainage facilities to Village sanitary sewer lines. Reduction of I&I would be beneficial to the Village not only to reduce the volume of water that is treated at the Village’s waste water treatment plant (“WWTP”). The purpose of this Local Law is to take steps to reduce I&I in order to best maintain the Village’s WWTP by diminishing the overburden on the WWTP that is caused by I&I. It is in the interests of the safety and general welfare of Village residents that the WWTP is maintained to operate safely and efficiently, which goals can better be achieved by reducing I&I. The Village Board also acknowledges the value and economic benefit of further development in the Village and in the vicinity of the Village, and this Local Law is intended to regulate activity that has a detrimental impact on the Village’s WWTP in order that it functions safely and efficiently and in order that expansion of the WWTP can more readily be accomplished. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III INFLOW AND INFILTRATON REDUCTION REGUALTIONS 1. No person shall discharge or cause to be discharged any stormwater, groundwater, roof runoff, subsurface drainage or drainage from any sump pump, downspout, yard drain, building foundation, retention or detention basin, parking lot drain, pond or other drainage facility into any sanitary sewer within the Village of Cayuga Heights. No person shall connect any sump pump outlet, nor any roof, yard, building foundation, retention or detention basin, parking lot, driveway, pond or other surface runoff or groundwater drains, or other drainage facility to any sewer line that constitutes a part of the Village’s sanitary sewer system or otherwise transports wastewater to the Village’s WWTP. 2. All existing sump pumps and downspouts, and any other drainage facilities, that discharge to the Village’s sanitary sewer system shall be disconnected from the Village’s sanitary sewer system. Sump pumps, downspouts and other drainage facilities may be discharged to curb drains, road ditches or splash blocks. All sump pump, downspout or other drainage water shall be so directed that it will not flow onto adjacent properties except where directed to a designed drainage swale, retention or detention basin, or other drainage facility approved by the Village Engineer. 11 3. With respect to any newly constructed improvements, all sump pumps and downspouts, as well as surface drainage and any other drainage facilities, shall be discharged to storm sewers, retention or detention basins or channels approved by the Village Engineer as a component of approval of plans and specifications for the building permit for such improvements. 4. All newly constructed improvements that include a basement or other below-grade space shall have an adequate sump and sump pump to which any interior or exterior perimeter drain tile and floor drains shall discharge. SECTION IV PROPERTY INSPECTIONS/PROPERTY TRANSFERS. 1. Transfer of title. No person shall transfer title to another person, nor accept from any other person the transfer of title, to any structure or parcel of land upon which a structure is located within the Village of Cayuga Heights unless and until a the Village’s Code Enforcement Officer, or other duly authorized representative of the Village, shall have inspected the sump pump system, downspouts and other drainage facilities for said structure or on said parcel of land and certified that the same are found to be in compliance with the provisions of this Local Law restricting the discharge of drainage into the Village’s sanitary sewer system and the Village has issued a certificate of compliance stating so (the “Certificate of Compliance”). This section shall not apply to transfers of property by gift, intestacy or testamentary disposition; transfers pursuant to the Federal Bankruptcy Act; transfers under Tompkins County property tax foreclosures; transfers for which consideration is $100 or less; and transfers in connection with a partition. 2. Time of sale inspections. The owner of a structure or parcel of land upon which a structure is located shall request a time of sale inspection by filing an application at the Village Office prior to the sale of said property. The fee required for this inspection shall be determined by resolution of the Village Board. Upon successful inspection, the Village will issue the Certificate of Compliance for the structure or property. If the inspection fails, the Code Enforcement Officer will issue a notice of violation to the property owner describing prohibited discharges. When required, all permits necessary to cure violations must be obtained from the Village Code Enforcement Officer. The fee required for such permits shall be equivalent to the fee for a building permit for such work. 3. Waiver of Certificate of Compliance for time of sale inspection. (a) The Village’s Code Enforcement Officer may temporarily waive the requirement for a Certificate of Compliance as a prerequisite to transfer of title, as specified above, provided that no later than ten (10) business days prior to the expected closing for said transfer: (i) The seller makes a written request to the Code Enforcement Officer that includes a written, itemized quote from a plumber that provides for correction of all identified violations; and 12 (ii) The seller and purchaser shall have filed with the Code Enforcement Officer a written guaranty to correct any violations in said structure or on said parcel of land within ninety (90) days after the closing of the sale; and (iii) The purchaser shall have provided a sum equal to one hundred fifty (150%) percent of the estimated costs contained in the itemized quote provided in subsection (i) above. Such sum shall be payable by certified check or bank draft payable to the Village of Cayuga Heights at closing and held in escrow by the Village. The Village will deliver such sum to the purchaser if the violations have been corrected within the time specified in the guaranty, but this sum will be forfeited to the Village if the violations are not corrected within the time frame specified in the written guaranty. (b) If the violations are not corrected within the time specified in the written guaranty, the temporary waiver issued by the Code Enforcement Officer shall immediately expire, and the purchaser shall be subject to the penalties stated below. SECTION V BUILDING PERMITS In the event that any person applies to the Village for a building permit to undertake any work on any property in the Village, whether new construction or repair, renovation, restoration or expansion of existing improvements, unless a Certificate of Compliance is on record with the Village, such person shall arrange for the Village’s Code Enforcement Officer to perform the inspection described above in Section IV, subsection (2). If, on the basis of such inspection, the Code Enforcement Officer determines that the property and all existing improvements are in compliance with the provisions of this Local Law, the Village shall issue a Certificate of Compliance stating so. If the Code Enforcement Officer determines that the property or any existing improvements are not in compliance with the provisions of this Local Law, the work necessary to remedy all such violations shall be added the work that is the subject of the building permit that had been applied for, and the Code Enforcement Officer shall not issue a certificate of compliance for the work that is the subject of such building permit application until such violations have been corrected. Upon correction of such violations, the Code Enforcement Officer shall issue a Certificate of Compliance for the sump pump, downspouts and/or other drainage facilities at the property. SECTION VI ENFORCEMENT The Village’s Code Enforcement Officer shall enforce the provisions of this Local Law and any 13 rules, regulations and conditions made pursuant hereto. Such enforcement shall include, but not be limited to, legal or equitable proceedings, including without limitation an action for specific performance brought in the name of the Village. SECTION VI PENALTIES FOR OFFENSES Any person who violates this Local Law shall be guilty of a violation and subject to a fine of not more than $500. Each day that a violation of this Local continues after the sixtieth (60th) day following notice to the property owner of the existence of such violation shall constitute a separate violation. SECTION VII SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. SECTION VIII PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION IX EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. 14 EXHIBIT 2020-064 VILLAGE OF CAYUGA HEIGHTS RESOLUTION TO HOLD PUBLIC HEARING ON PROPOSED LOCAL LAW E WHEREAS the Board of Trustees of the Village of Cayuga Heights has entered into a project for the codification of local laws, ordinances and certain resolutions of the Village of Cayuga Heights for the purposes of increasing the effectiveness of village governmental administration, providing for greater public awareness of and access to village legislation and protecting the health, safety and welfare of village inhabitants; and WHEREAS the proposed codification has been published in loose-leaf form and the Board of Trustees now desires to formally effect the adoption of said codification by enactment of a local law; NOW, THEREFORE, BE IT RESOLVED, that a public hearing be held by the Board of Trustees with respect to enactment of the following local law, such public hearing to be held on the 21st day of October 2019, at 7:15 p.m., in Marcham Hall, 836 Hanshaw Road, Village of Cayuga Heights, New York. The proposed local law to be considered is as follows: PROPOSED LOCAL LAW E OF 2019 A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS, ORDINANCES AND CERTAIN RESOLUTIONS OF THE VILLAGE OF CAYUGA HEIGHTS INTO A MUNICIPAL CODE TO BE DESIGNATED THE “CODE OF THE VILLAGE OF CAYUGA HEIGHTS” This local law: (1) States the legislative intent of the Board of Trustees in adopting the Code. (2) Provides for the designation of the local laws, ordinances and certain resolutions of the Village of Cayuga Heights as the “Code of the Village of Cayuga Heights.” (3) Repeals local laws and ordinances of a general and permanent nature not included in the Code, except as provided otherwise. (4) Saves from repeal certain local laws and ordinances and designates certain matters not affected by repeal. 15 (5) Retains the meaning and intent of previously adopted legislation. (6) Provides for the filing of a copy of the Code in the Village Clerk's office. (7) Provides for certain changes in or additions to the Code. (8) Prescribes the manner in which amendments and new legislation are to be incorporated into the Code. (9) Requires that Code books be kept up-to-date. (10) Provides for the sale of Code books by the Village and the supplementation thereof. (11) Prohibits tampering with Code books, with offenses punishable by a fine of not more than $250 or by imprisonment for not more than 15 days, or both. (12) Establishes severability provisions with respect to the Code generally. (13) Provides that the local law will be included in the Code as Chapter 1, Article I. Copies of the local law described above and of the Code proposed for adoption thereby are on file in the office of the Village Clerk of the Village of Cayuga Heights, where the same are available for public inspection during regular office hours. PLEASE TAKE FURTHER NOTICE that all interested persons will be given an opportunity to be heard on said proposed local law at the place and time aforesaid. NOTICE IS HEREBY GIVEN, pursuant to the requirements of the Open Meetings Law of the State of New York, that the Board of Trustees of the Village of Cayuga Heights will convene in public meeting at the place and time aforesaid for the purpose of conducting a public hearing on the proposed local law described above and, as deemed advisable by said Board, taking action on the enactment of said local law. § 1-1. Legislative intent. In accordance with Subdivision 3 of § 20 of the Municipal Home Rule Law, the local laws, ordinances and certain resolutions of the Village of Cayuga Heights, as codified by General Code, and consisting of Chapters 1 through 305, shall be known collectively as the “Code of the Village of Cayuga Heights,” hereafter termed the “Code.” Wherever reference is made in any of the local laws and resolutions contained in the “Code of the Village of Cayuga Heights” to any other local law or resolution appearing in said Code, such reference shall be changed to the appropriate chapter title, chapter number, article number or section number appearing in the Code as if such local law or resolution had been formally amended to so read. 16 § 1-2. Continuation of existing provisions. The provisions of the Code, insofar as they are substantively the same as those of local laws and resolutions in force immediately prior to the enactment of the Code by this local law, are intended as a continuation of such local laws and resolutions and not as new enactments, and the effectiveness of such provisions shall date from the date of adoption of the prior local law or resolution. All such provisions are hereby continued in full force and effect and are hereby reaffirmed as to their adoption by the Board of Trustees of the Village of Cayuga Heights, and it is the intention of said Board of Trustees that each such provision contained within the Code is hereby reaffirmed as it appears in said Code. Only such provisions of former local laws and ordinances as are omitted from this Code shall be deemed repealed or abrogated by the provisions of § 1-3 below. § 1-3. Repealer. A. Repeal of inconsistent enactments. Except as provided in § 1-4, “Enactments saved from repeal; matters not affected,” below, all local laws, or parts of such local laws, inconsistent with the provisions contained in the Code adopted by this local law are hereby repealed as of the adoption and filing of this local law as set forth in § 1-13; provided, however, that such repeal shall only be to the extent of such inconsistency, and any valid legislation of the Village of Cayuga Heights which is not in conflict with the provisions of the Code shall be deemed to remain in full force and effect. B. Repeal of specific enactments. The Board of Trustees of the Village of Cayuga Heights has determined that the following local laws are no longer in effect and hereby specifically repeals the following legislation: (1) Local Law No. 2-1976, Plumbing, adopted 11-12-1976. (2) Local Law No. 3-1990, Bicycles. § 1-4. Enactments saved from repeal; matters not affected. The repeal of local laws provided for in § 1-3 of this local law shall not affect the following classes of local laws, rights and obligations, which are hereby expressly saved from repeal: A. Any right or liability established, accrued or incurred under any legislative provision of the Village of Cayuga Heights prior to the effective date of this local law or any action or proceeding brought for the enforcement of such right or liability. B. Any offense or act committed or done before the effective date of this local law in violation of any legislative provision of the Village of Cayuga Heights or any penalty, punishment or forfeiture which may result therefrom. C. Any prosecution, indictment, action, suit or other proceeding pending or any judgment rendered prior to the effective date of this local law brought pursuant to any legislative provision of the Village of Cayuga Heights. D. Any agreement entered into or any franchise, license, right, easement or privilege heretofore granted or conferred by the Village of Cayuga Heights. 17 E. Any local law of the Village of Cayuga Heights providing for the laying out, opening, altering, widening, relocating, straightening, establishing grade, changing name, improvement, acceptance or vacation of any right-of-way, easement, street, road, highway, park or other public place within the Village of Cayuga Heights or any portion thereof. F. Any local law of the Village of Cayuga Heights appropriating money or transferring funds, promising or guaranteeing the payment of money or authorizing the issuance and delivery of any bond of the Village of Cayuga Heights or other instruments or evidence of the Village’s indebtedness. G. Local laws authorizing the purchase, sale, lease or transfer of property, or any lawful contract, agreement or obligation. H. The levy or imposition of special assessments or charges. I. The annexation or dedication of property. J. Any local law relating to salaries and compensation. K. Any local law amending the Zoning Map. L. Any local law relating to or establishing a pension plan or pension fund for Village employees. M. Any local law or portion of a local law establishing a specific fee amount for any license, permit or service obtained from the Village. N. Any currently effective sewer rent rate or charge. O. Any local law adopted subsequent to April 1, 2019. § 1-5. Severability. If any clause, sentence, paragraph, section, article, chapter or part of this local law or of any local law or resolution included in this Code now or through supplementation shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair or invalidate the remainder thereof but shall be confined in its operation to the clause, sentence, paragraph, section, article, chapter or part thereof directly involved in the controversy in which such judgment shall have been rendered. § 1-6. Copy of Code on file. A copy of the Code, in loose-leaf form, has been filed in the office of the Village Clerk of the Village of Cayuga Heights and shall remain there for use and examination by the public until final action is taken on this local law; and, if this local law shall be adopted, such copy shall be certified by the Village Clerk of the Village of Cayuga Heights by impressing thereon the Seal of the Village of Cayuga Heights, and such certified copy shall remain on file in the office of said Village Clerk to be made available to persons desiring to examine the same during all times while said Code is in effect. The enactment and publication of this local law, coupled with the availability of a copy of the Code for inspection by the public, shall be deemed, held and considered to be due and legal publication of all provisions of the Code for all purposes. 18 § 1-7. Amendments to Code. Any and all additions, deletions, amendments or supplements to any of the local laws and resolutions known collectively as the “Code of the Village of Cayuga Heights” or any new local laws or resolutions, when enacted or adopted in such form as to indicate the intention of the Village to be a part thereof, shall be deemed to be incorporated into such Code so that reference to the Code shall be understood and intended to include such additions, deletions, amendments or supplements. Whenever such additions, deletions, amendments or supplements to the Code shall be enacted or adopted, they shall thereafter be printed and, as provided hereunder, inserted in the loose-leaf book containing said Code as amendments and supplements thereto. Nothing contained in this local law shall affect the status of any local law or resolution contained herein, and such local laws or resolutions may be amended, deleted or changed from time to time as the Board of Trustees deems desirable. § 1-8. Code book to be kept up-to-date. It shall be the duty of the Village Clerk to keep up-to-date the certified copy of the book containing the Code of the Village of Cayuga Heights required to be filed in the office of the Village Clerk for use by the public. All changes in said Code and all local laws and resolutions adopted by the Board of Trustees subsequent to the enactment of this local law in such form as to indicate the intention of said Board of Trustees to be a part of said Code shall, when finally enacted or adopted, be included therein by temporary attachment of copies of such changes, local laws or resolutions until such changes, local laws or resolutions are printed as supplements to said Code book, at which time such supplements shall be inserted therein. § 1-9. Sale of Code book; supplementation. Copies of the Code, or any chapter or portion of it, may be purchased from the Village Clerk, or an authorized agent of the Clerk, upon the payment of a fee to be set by resolution of the Board of Trustees. The Clerk may also arrange for procedures for the periodic supplementation of the Code. § 1-10. Penalties for tampering with Code. Any person who alters or tampers with the Code of the Village of Cayuga Heights in any manner whatsoever which will cause the legislation of the Village of Cayuga Heights to be misrepresented thereby, or who violates any other provision of this local law, shall be guilty of an offense and shall, upon conviction thereof, be subject to a fine of not more than $250 or imprisonment for a term of not more than 15 days, or both. § 1-11. Changes in previously adopted legislation; new provisions. A. In compiling and preparing the local laws and resolutions for publication as the Code of the Village of Cayuga Heights, no changes in the meaning or intent of such local laws and resolutions have been made, except as provided for in Subsection B hereof. In addition, certain grammatical changes and other minor nonsubstantive changes were made in one or more of said pieces of legislation. It is the intention of the Board of Trustees that all such changes be adopted as part of the Code as if the local laws and resolutions had been previously formally amended to read as such. 19 B. In addition, the amendments and/or additions as set forth in Schedule A attached hereto and made a part hereof are made herewith, to become effective upon the effective date of this local law. (Chapter and section number references are to the local laws and resolutions as they have been renumbered and appear in the Code.) § 1-12. Incorporation of provisions into Code. The provisions of this local law are hereby made Article I of Chapter 1 of the Code of the Village of Cayuga Heights, such local law to be entitled “General Provisions, Article I, Adoption of Code,” and the sections of this local law shall be numbered §§ 1-1 to 1-13, inclusive. § 1-13. When effective. This local law shall take effect immediately upon filing with the Secretary of State of the State of New York. EXHIBIT 2020-065 . WHEREAS, the Greater Tompkins County Municipal Health Insurance Consortium (Consortium) has a menu of medical and prescription benefit plans available to participating municipalities, and WHEREAS, participating municipalities are required to notify the Consortium of any change in its plan offering to employees or retirees by October 15th, and WHEREAS, the Village of Cayuga Heights Board of Trustees has discussed and wishes to offer or the Tompkins County Municipal Health Insurance Consortium Gold Plan, now therefore be it THEREFOR BE IT RESOLVED, That the Village of Cayuga Heights Board of Trustees hereby approves offering the Consortium’s Gold plan effective January 1, 2020 as a health insurance plan option for employees and/or retirees, RESOLVED, further, That a copy of this resolution shall be submitted to the Greater Tompkins County Municipal Health Insurance Consortium. 20 EXHIBIT 2020-066 Village of Cayuga Heights Police Department ______________________________________________ _________ Jerry L. Wright Chief of Police 9/12/19 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for August 2019 In the month of August, the police department received 323 calls for service. In addition to these calls 96 uniform traffic tickets were issued and 6 parking violation was cited. A breakdown of the calls for service is as follows: There were no Felony incidents. 6 Misdemeanor Penal Law incidents occurred, 2-Criminal Mischief, 2-Fraud, and 2-Larceny. Both Criminal Mischief complaints were of broken locks. The first report was unfounded, as the lock was determined to be damaged due to wear and tear and had needed replacement. The second report came in from a resident stating the lock on her garage had been damaged by an unknown subject. There are no leads in this case. One of the reports of Fraud consisted of a local business confiscating a fake NYS Driver’s License. The suspect left the scene before contact could be made by the officer. The second came in as a phone scam. I resident reported receiving a phone call from the Federal Government stating he was being deported. The resident did not receive any further phone calls of this nature and it was decided that the call was indeed a scam. In one of the larceny complaints, a student just moving into college housing, reported that their unsecured vehicle was entered by an unknown subject and cash and other items were taken. The other reported larceny was from a tenant in an apartment building stating that their storage facility, located in a common area, was accessed and items were taken. There are no suspects or leads in either case. 6 Vehicle and Traffic Stops, including activity carried out during 8 special traffic details, resulted in the following 6 Misdemeanor charges being filed: 1-Aggravated Unlicensed Operation of a Motor Vehicle 2nd, 4-AUO 3rd, and 1-Suspended Registration. 21 1 Penal Law Violations was handled. During investigation of an above-mentioned traffic stop, the officer found one of the vehicle occupants to be in possession of marijuana. Charges of unlawful possession of marijuana were filed. 2 Warrants were executed by CHPD Officers. In one incident, Officers in an adjoining agency located a subject known to have an active Bench Warrant out of Cayuga Heights Court. In the other incident, the on duty CHPD Officer identified a subject known to him and to have an active Arrest Warrant out of Cayuga Heights Court. Both subjects were arraigned and released on their own recognizance. There were 4 Local Law Violations reported, 4 for Noise and 1 for In the Park After Hours. One noise complaint came in as a possible baby crying or animal in distress. Upon arrival, the responding officer was not able to locate or hear any sound matching that description. Another complaint was of loud construction machinery in use. Officers were not able to locate the noise. A third report of noise came in from campus police stating there was loud music in one of the residences. Officers did not find the noise level to be in violation of the Village’s local law. The last complaint for noise was found to be a possible firework being thrown out of a vehicle. Upon officers’ arrival the vehicle had left the area and no further noise was heard. There was no identifying information on the suspect vehicle. While on patrol, an officer found two subjects to be in Sunset Park after hours. The subjects were advised of the Village’s Local Law and they left the area without further incident. There were 3 motor vehicle accidents reported in TraCs, none involving deer. In summary 8 persons were arrested and the following 9 charges were filed: 1-Unlawful Possession of Marijuana, 1 AUO 2nd, 4-AUO 3rd, 1-Suspended Registration, and 2-Warrant. Over the course of the month the following trainings and events took place: On the 13th Chief Wright, Sgt. Manning and Ofc. Landon attended Developing Emergency Operations Plans in a School Setting at Trumansburg Central School. On the 23rd, Officers took part in qualifications for HR-218. The full-time officers worked a total of 20 hours of overtime and the part-time officers worked a total of 245 hours. Sincerely, Chief Jerry Wright 22 EXHIBIT 2020-067 Village of Cayuga Heights Director of Public Works BOT Report September 16, 2019 DPW Site Improvement – Stormwater management at site. T.G. Miller designed plan at DPW. Budgeted over 2 years at $25K/year being this year. Excavation of bank behind DPW begun. Should be finished next Spring. Scheduling to work on this further this fall. GIS Development – Road resurfacing, sewer lines, etc. iPad not working as GPS locator. Update? Mike exploring options. Looking into the possibility of having Cornell students assist with this. Road Drainage • The Parkway and Comstock Road – looking at possibility of installing new drainage line across The Parkway continuing down Comstock. Off-cycle Curbside Placement of Bulky and Brush – residents notification of violation, Update Summer Paving - Wycoff Road, Northway Road, Lisa Place, and E. Upland Road. 23 EXHIBIT 2020-068 TO: VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES FROM: Brent A. Cross, PE; Superintendent of Public Works DATE: September 12, 2019 ENGINEER’S REPORT: The following topics were covered at the Public Works Committee Meeting this month: 1. “Community Corners” Traffic Study: Kelly Thompson has submitted a preliminary draft of the traffic study for the Community Corners area. The attached “Transportation Project Report-Project Scoping Report” date august 2019 includes 4 configurations and the associated traffic analysis and cost estimates for each alternative. Kelly will be in attendance at the 9/16/19 Trustee meeting to make a presentation and to answer any questions. 2. DPW Site Improvements: The DPW Crew has been very busy with work on the streets and has not made any progress on this project. Dave Herrick has determined that no NYSDEC Notice of Intent to seek coverage under the General Permit for Stormwater Discharge is needed due to the fact that the site will involve less than one acre of disturbance. 3. Cayuga Heights Road Pedestrian/Drainage project: Dave Herrick needs to conduct a “stakeholders” meeting to get feedback from the Village as to what aspects of the pedestrian component are the most important…sidewalk vs trail, concrete vs other mat’ls, etc. Therefore, he is requesting that we form a group of people to be the interface for this discussion. It could be the Bike/Ped Committee, a new project specific committee, an appointment of elected officials and “others”. 4. Climate Smart Communities Grant: No Update 5. Marcham Hall Projects: Gutters: I have received two quotes that are based on the version of specifications that we received advice from a third-party consultant. I also hope to have a third quote before the meeting on 9/16/19 Hale Roofing quoted $95,000 Evans Roofing quoted $63,290 plus $2,976 for new “snow pads” (they indicated that they could still get this work completed in this construction season) Weathermaster quote pending Energy Evaluation: I received an email report from Snug Planet (see attached from John King) to outline all of the areas that he looked at, and a preliminary evaluation of each category. He has reached out to me to get feedback, but I have not responded until I get feedback from the Trustees. 24 Exterior Trim: Since it looks like window replacement is not one of the primary recommendations of the Snug Planet report, I have asked Chris Lowe to replace the rotted-out window sill/trim. Since this is custom made wood work that can only be done by the hour, he is only going to do the worst ones at this time so that we can see how the cost will be as we go. 6. Walking Safe-Cayuga Heights Sidewalk Project: The Village received 4 responses from consultants to the Request for Qualifications. The Selection Committee scored the applications and concurred that the following list of ranking: 1)Fisher Associates; 2)Barton & Logudice; 3)Delta Engineering; 4)JMT Consulting The Committee subsequently interviewed personnel from Fisher and B&L, with the conclusion that Fisher presented the team that is best suited for our project. Since during the interviews it was recognized that neither consultant was recommending that we “hurry up” to get onto next seasons construction schedule, then we would schedule a negotiation meeting Fisher before the October Trustee meeting. It is likely that we will not receive the signed federal aid contract from NYSDOT until December. 7. Cornell North Campus Residential Expansion: I have heard nothing from Cornell about plans for preventative maintenance road work. I have requested a meeting with them to discuss the results of the C&S Engineers report. 8. Bike Rack: As request at the last meeting, Randy has drafted an easement agreement between the Village and Elliott Rubenstein. He has provide his draft for review. I have not taken it to Elliott yet. 9. (new topic) NYSDOT ROW Undertaking: To facilitate future repair/maintenance work (by the village) in the NYSDOT Rights of Way (either Route 13 or 34), an “undertaking” agreement is needed (see attached form). Therefore, a resolution to authorize the mayor to sign the agreement is needed. There was also a separate meeting this month to discuss Wastewater Treatment Plant Operations: 1. Monthly Operations: John McGrath presented the NYSDEC report for the month of July (September test results not back from lab yet). The month of June had an average daily flow of 0.941 mgd, which is one of the lowest monthly averages in a long time. All test parameters were within limits including total phosphorus at 0.31 mgl. 2. Phase 1 Improvement Project: Blue Heron has mobilized to the site and is doing preliminary site preparation such as clearing brush, setting up new sampling stations, and other demolition work. 3. Grant Opportunities: No update 4. Boiler Replacement: The boiler work has been turned over to GHD to coordinate the work with the Phase 1 project. Once details have been worked out and the scope of work for the various contractors has been determined, prices will be provided to the village so that the work can be approved as a change order to the current Phase 1 contracts. It is anticipated that the 25 boiler will be delivered in December. The HVAC contractor will be set up ahead of time so that it will only require a couple of hours of shut-down to make the final connections to the new boiler. 5. Town of Lansing: Apparently the developer for the new Sewer District No.1 has indicated they are coming back with a new plan, but that they sewer units will remain the same. 6. Borg-Warner: Their new filtration is on schedule for completion by the end of 2019, with full commissioning in early 2020. 7. Inflow & Infiltration (I/I): The Mayor and I need to work with Town of Ithaca Supervisor Bill Goodman to arrange another Group of 6 meeting to discuss the next steps on the Village taking the lead role in the I/I study and data management project for the future. The goal would be to select a consultant who would do an initial level of effort that would allow the Group of 6 to seek a Planning Grant in the 2020 road of CFA Grants. 8. WWTP Digester Sludge Spill: On August 22, 2019, a valve at the WWTP was “clogged” and led to overflow of the sludge in the secondary digester. The spill was discovered overnight (shut off within 1 hour) and then cleaned up in the morning. Yaws staff has since discontinued overnight pumping, and an new alarm dialer is being installed on the digester. Eventually, the sludge pumping system (as well as all other systems) at the WWTP will be managed by a SCADA system that will be interactive and remote controlled through a cloud link. At this time no official action has been taken by NYSDEC, but some form of enforcement is expected in the near future (maybe before the 9/16/19 meeting). Obviously this is a complex situation that cannot be fully summarized in this format, but full transparency is expected and therefore if you have any questions, please let me know so that I can provide you with specific details as needed. EXHIBIT 2020-069 Snug Planet A few preliminary suggestions: The largest area of concern in the village office is of course the attic of the original home. The loosely installed foil-faced fiberglass batt insulation has significant gaps across the surface of the rafter bays, meaning that the R value of the insulation that is present is severely degraded - being cut nearly in half. Think of a cold wind blowing through a wool sweater on a blustery winter day; it's the air trapped in the fibers that insulates, and when cold air is able to move through it, it is rendered ineffective. I suggest that this insulation be removed and safely disposed of. The rafter bays and roof deck should be thoroughly cleaned to make way for re-insulation. In place of the fiberglass, 5-6" of closed cell spray foam should be installed in the rafter bays in the main attic, above the semi- 26 finished attic, and in the knee walls to either side of that portion. A 3" coat of foam should be installed on the gable end walls. The exposed sides and faces of all rafter should be insulated with a 1" coat of foam to prevent thermal bridging. All exposed foam should be coated with intumescent paint per code. The closed slopes in the semi-finished portion of the attic should be dense packed with cellulose insulation. Foam backer rods would be utilized above and below to keep that insulation in place & at the desired density. Finally, the street-facing side of the building contains a 3' closed sloped ceiling along the entire length. This should be accessed from above by drilling into the attic floor, and the cavities therein should be filled with cellulose insulation. The resulting R value of the roof assembly would be be R-38 - and with the foam having been installed across the surface of the rafters, there would be a continuous thermal and vapor boundary contiguous with the building shell. This would significantly reduce air exfiltration from the attic. This would however exacerbate potential moisture hazards owing to the damp basement and crawl space, meaning that it would be prudent to address those as well. The excessive natural ventilation of the building at current allows it to effectively dry to the exterior. By tightening the building, we inhibit this process. This necessitates confronting ambient moisture at its source in the basement level. The crawl space presents a fairly straight-forward solution: cover the exposed earth with a vapor impermeable vapor barrier. I recommend utilizing a more substantial product for this application to ensure the longevity of the measure. The installed barrier should be 20 mils thick and reinforced through some other means. To further protect this barrier, I recommend installing a pliable drainage matting underneath. This will keep stones and debris from underneath from tearing the barrier above while allowing excess moisture to drain. Following this, the existing vents and mechanical penetrations in the crawl space would be sealed, and the walls of the space would then be insulated with 2" closed cell spray foam. As in the attic, this would be coated with fire-resistant intumescent paint. These measures would significantly reduce the ambient moisture in the building, though owing to soil conditions and the style of construction of the building, they would not eliminate it altogether. A full water proofing project across the breadth of the basement would be an extensive and prohibitively expensive project relative to the resultant improvements in energy efficiency it would bring about. In this case, it may prove more practical to dehumidify instead. I recommend installing two high-capacity dehumidifiers drained directly into sump pumps. I recommend replacing the extant crocks with pre-assembled models that seal from above, preventing moisture that is drained from beneath the foundation or drained from the air by the dehumidifiers from being re-absorbed by the air inside the building. 27 Additional air sealing measures would be performed in the basement, particularly in and around the now defunct exterior stairwell. The measures specified herein for the attic would cost in the range of $15,621.32 if performed by Snug Planet. This includes not only the foam, but extensive clean-up, site preparation, and detail work to ensure that an unbroken pressure and thermal boundary is established. Those specified for the crawl space would cost in the range $9,782.22 including the dehumidifiers and multiple crew hours of dedicated air sealing labor. The cathedral ceiling in the meeting hall presents a particular challenge. I believe that it can be comprehensively insulated, but doing so will be a labor-intensive task. I recommend removing the plaster from between the existing beams and installing rigid, foil faced polyiso boards of at least 2" thickness in each bay. These would be adhered to the roof structure underneath. All seams would be taped and the intersection of the foam board & wooden beams sealed with caulk and/or low expansion foam. Drywall could then be installed over top the board insulation. The depth of the wooden beams is sufficient that they should still protrude beyond the foam and drywall, preserving the appearance of the space while adding a reasonably cohesive thermal and pressure boundary to the ceiling of the meeting hall. This portion of a project would likely render the space off-limits for routine use for several days. Due to the labor-intensive nature of the work and necessity of scaffolding, this portion of the project would likely cost in the high teens. Much of the labor involved does not require specialization in energy efficiency or insulation however, so opportunities exist for Village staff to perform significant portions of this work. During my inspection, I performed a blower door test and thermal imaging of the building. To my surprise, windows throughout the Village hall showed few signs of significant air infiltration. They were however sources of significant conductive and radiative heat transfer, having practically no insulating value. There are no straight-forward solutions to antique windows of this kind, though numerous firms specialize in energy efficient windows that complement historic architecture. This is not an inexpensive solution however. To address inconsistent temperatures throughout the building, I would recommend the installation of ducted mini-split heat pumps. The eaves and knee walls of the attic extend above every village office in the upstairs but are of marginal utility for storage or eventual renovation. I suggest that these be used as chases for ductwork tied to individually zoned mini split heat pumps serving various portions of the building. I would recommend utilizing Mitsubishi P-series equipment for the Village Hall - due to its durability and flexibility in a retrofit application. The foyer would be an appropriate location for a high-wall unit or multiple floor consoles which could drain condensate to the sump crocks located directly beneath the space. The costs associated with such an installation would vary widely based on the granularity of zoning and portion of the load intended to be served by the heat pumps but would likely range from the mid-teens up. 28 I would treat the attic space above the Police Department in much the same way as the attic of the primary structure. For mechanical systems, I recommend you install a central, high static pressure, ducted Mitsubishi system to serve the space. Given the size of the structure, a modest unit would likely suffice - particularly following comprehensive insulation. To thoroughly insulate that space would likely cost in the range of $8,851.20. Given the style of construction used in the Village Hall, I would caution that certain inefficiencies are likely to persist no matter what measures are undertaken to improve the structure. That said, I am confident that significant and tangible improvements to the efficiency and comfort of the Village Hall can be accomplished. 29 EXHIBIT 2020-070 30 31 EXHIBIT 2020-071 Gutter Quotes 32 33 34 35 36 37 38 39 EXHIBIT 2020-072 Approval of August Abstract # 4 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #4 for FYE2020 consisting of TA vouchers 24-31 in the amount of $16,240.40 and Consolidated Fund vouchers 190-266 in the amount of $384,952.34 and the Treasurer is instructed to make payments thereon. EXHIBIT 2020-073 Authorizing the Village of Cayuga Heights to apply for the 2019-2020 Justice Court Assistance Program (JCAP) WHEREAS, The State of New York in 1999 established the Justice Court Assistance Program (JCAP) Grant in order to provide State assistance to Town and Village Courts, and WHEREAS, the Village of Cayuga Heights Board of Trustees has determined that participation in the JCAP Grant application is desirable, and is in the public interest, and WHEREAS, the maxim JCAP award is $30,000 and WHEREAS, the Village of Cayuga Heights Board of Trustees authorizes the Village Justice to submit an 2019 JCAP Grant application, NOW THEREFOR BE IT RESOLVED that the Village of Cayuga Heights Board of Trustees approves the submission of a 2019 JCAP Grant application in the amount of $XXXX for new chairs for court officials and public to the NYS Unified Court System. *Waiting for the final choices and pricing 40 EXHIBIT 2020-074 AOC Recommendations for 2020 Budget WHEREAS, Section 15.12 of the Franchise Agreement of January 2003 between the City of Ithaca and the franchisee Time Warner Entertainment-Advance/Newhouse Partnership (TWC), subsequently assigned to Charter Communications, Inc. (d/b/a Spectrum Networks) after Charter's 2016 acquisition of TWC, requires the participating municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to provide the franchisee with an annual written budget for Public, Educational and Governmental access operations (PEG) by June 30 of each calendar year, and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended annual budget by May 31 of each calendar year, and WHEREAS, in 2017 it was resolved not to use the 2018 Budget funds but have them become part of the 2019 Budget, and WHEREAS, in 2018 it was resolved not to use the 2019 Budget funds but have them become part of the 2020 Budget except for a contingency of $5,000.00, and WHEREAS, the AOC has reviewed PEG’s current equipment and anticipates that only a limited amount of new or replacement equipment will be needed, and WHEREAS, the AOC anticipates the replacement of computers and the current playback system in the next few years, and WHEREAS, such purchases would exceed the available funds of one budget year, NOW, THEREFORE BE IT RESOLVED, that the AOC recommends earmarking up to $10,000.00 as contingency to purchase equipment as needed for the functioning of PEG operations, and to let the remaining 2018, 2019 and 2020 Budget funds accumulate and become part of the 2021 Budget, and NOW, BE IT FURTHER RESOLVED, that the AOC forwards its recommendations for approval by the Common Council of the City of Ithaca, the Town of Ithaca Board and the Village of Cayuga Heights Board of Trustees, so that they may meet their obligation to provide Spectrum TV with an annual written budget for Public, Educational and Governmental access operations. 41 EXHIBIT 2020-075 Local Law 4 of the Year 2013 A LOCAL LAW TO PROVIDE FOR REGULATION OF PARADES AND SPECIAL EVENTS. Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT The purpose of this Local Law is to establish regulations governing the time, place and manner of parades and special events that take place in the Village of Cayuga Heights (the “Village”). The intent of this Local Law is to establish a permit process for the conduct of parades and special events and to provide reasonable restrictions in connection with the conduct of parades and special events in order to maintain public safety. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided for in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III DEFINITIONS A. Parade. A procession of any kind on a public street, road, or highway in the Village and that does not comply with other State or Village Local Laws, regulations or ordinances governing the use of Village streets, roads, or highways. B. Public Place. Any area or location to which the general public has unrestricted access; however, the term public place shall not include the interior floor space of any building or any area covered by any part of a building’s roof. C. Special Event. Any event, occasion or celebration open to the public and held at or upon any public street, road, highway or sidewalk or public park or other public place, or conducted at such a location and in such a manner as to significantly impact, impair or limit the public’s access to any public street, road, highway or sidewalk or public park or other public place. SECTION IV PERMIT REQUIRED 42 Unless authorized by resolution of the Board of Trustees of the Village, any parade or special event in the Village, at any time on any public street, road, or highway or other public place, requires a permit issued by the Village Clerk in accordance with the provisions of this Local Law. The permit will specify the timeline for the parade or special event and any conditions to be satisfied in arranging or conducting the parade or special event, such as safety planning, provision of insurance or indemnification to the Village, and reimbursement of costs incurred by the Village. The Chief of Police will review and approve or deny permit applications. If the Chief of Police does not approve an application, the applicant may appeal to the Board of Trustees, and the Board of Trustees will promptly consider the application. The Board of Trustees may deny an application based on threats to public safety, failure to provide satisfactory planning or information, or scheduling conflicts with other events. No permit will be issued for a parade or special event to be held primarily for private profit. Upon applying for a permit, the applicant will pay a permit fee as stated on the application form, however, the applicant may request, and the Board of Trustees may grant, a waiver of such fee. SECTION V PUBLIC CONDUCT DURING PARADE OR SPECIAL EVENT No person shall drive any vehicle between the vehicles, persons or animals participating in a parade proceeding in accordance with the terms of a permit issued therefor by the Village Clerk when such parade is underway or is conspicuously designated as a parade or when the vehicles, persons or animals participating in the parade are in motion or are readily identifiable as participating in a parade. No person shall hamper, obstruct, impede or interfere with any person, vehicle or animal participating in or used in a parade or special event. SECTION VI PARKING PROHIBITIONS The Police Chief shall have the authority to prohibit or restrict the parking of vehicles along the street(s), road(s), highway(s), sidewalk(s) or other public place(s) constituting any part of the route of a parade, or adjacent to the location of a special event, and to cause signs to such effect to be posted. It shall be unlawful and a violation of this Local Law for any person to park or leave unattended any vehicle in a location in violation of any parking prohibitions or restrictions so posted. SECTION VII CONSTRUCTION WITH OTHER LAWS AND REGULATIONS Any individual, partnership, limited liability company, corporation or other legal entity that is issued a permit in accordance with this Local Law must also comply with: A. Article 36 of the Village Laws entitled Noise. B. Article 22 of the Village Laws entitled Alcoholic Beverages Open Container prohibition. C. Article 10 of the Village Laws entitled Hawkers, Peddlers and Solicitors. SECTION VIII PENALTIES FOR VIOLATIONS 43 A. Any violation of this Local Law is hereby declared to be an offense. For conviction of a first offense, the violator shall be subject to a fine in the minimum amount of $50 and the maximum amount of $250. B. For conviction of a second or subsequent offense which was committed within a period of one (1) hour from the commission of the prior offense, the violator shall be subject to a fine in the minimum amount of $100 and the maximum amount of $400. C. For the conviction of a third or subsequent offense which was committed within any continuous 24 hour period, the violator shall be subject to a fine in the minimum amount of $250 and the maximum amount of $750. SECTION IX SUPERSEDING EFFECT All ordinances, local laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. SECTION X VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. SECTION XI EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees.