HomeMy WebLinkAboutPWC Minutes 1998-10-27 Town of Ithaca Public Works Committee Meeting
October 27, 1998, 8:00 a.m.
Town of Ithaca Highway Facility
1. Approval of Minutes
2. Discussion regarding Intermunicipal Agreements.
3. Discussion regarding Coddington Road Community Center Parking Lot
Improvements.
4. Discussion regarding Bridge Agreement.
5. Update on Northeast Storm Water Management Projects.
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pc: Mary Bryant, Administrative Assistant
Joan Lent Noteboom,Town Clerk
Andrew Frost, Director of Zoning/Building
Jonathan Kanter, Director of Planning
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PinitA
TOWN OF 4
ITHACA
Public Works Committee
October 27, 1998
Present: David Klein, chairperson; Fred Noteboom,Gene Redman, Rich Schoch, and
Cathy Valentino
The meeting began at 8:10 a.m.
1.Telephone System
Fred Noteboom talked about the Highway facility's need for a new phone system. Fred explained
that the system we are looking at is the same as the system at Town Hall. The two systems can be
linked for an additional cost. This would allow Town Hall to use extensions to reach the Highway
facility. Fred explained that we can get the phone system now, and next year purchase the voice
mail for the system.
David suggested looking into pricing from places like AT&T,and then talk to Al Carvil about the
policy on such purchases.
Cathy Valentino said that,with Town Hall's system, the Town did not have to get quotes because
of necessity, since the old system was not useable anymore. The Highway facility's system is old
and we can no longer get phones if one breaks. We have several phones that are not working
properly.
Cathy said the Town should purchase the phone system,along with the extra phone and the power
supply, this year. The voice mail can be purchased next year.
There was a discussion regarding the fund balances. There is money in the Highway equipment
accounts to purchase this.
2,Intermunicipal Agreement
Cathy said that Tompkins County has published a report on their findings regarding intermunicipal
agreements. Basically,the report indicated that the municipalities were happy with the present way
of sharing equipment
and services. She also indicated that the report said the municipalities are less happy with
agreements with Tompkins County. Cathy asked Fred to summarize the report in his monthly
Town Board Report.
Fred indicated that in 1994,Tompkins County tried to put together a loose agreement for the
Towns and County to sign. This never materialized, but Fred did receive from New York State a
model of loose agreements to follow.
Fred explained that at present, the Towns of Ithaca, Enfield, Ulysses, Newfield,Caroline, and
Danby work together to put down shoulders on roads. They pool together the staff and trucks and
use the Town of Ithaca's shoulder machine.
Fred also indicated that there is legislation presently before the New York State legislature to allow
Highway Superintendents to sign such agreements,and then inform their respective boards within
30 days.
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Public Works Committee Minutes, October 27, 1998 Page 2
There was a discussion regarding the salting of the County roads within the Town.
Cathy said that she would initiate talks with Tompkins County regarding the current system of
salting and plowing the County roads within the Town of Ithaca. She does not understand why
the Town of Dryden receives more money for the service,when the Town of Ithaca does as many
miles of road. Fred said that it is difficult to figure out the County's formulas for calculating costs
for snow removal services and equipment uses.
There was a discussion regarding the Tompkins County Board of Representatives not approving
the Tompkins County Highway Department expansion.
3. Coddington Road Community Center
Fred indicated that there is not enough parking at the Coddington Road Community Center when
the ball field is in use. The cars end up parking on the roadside, which is dangerous.
David asked about the Community Center's expansion. Fred indicated that
is why we did not work on the parking lot this year.
David asked if the Town owns the land or if we use it under a contract. Rich Schoch indicated that
there is an agreement in place with the Coddington Road Community Center.
David asked if there were any figures for the expansion of the parking lot. Fred does not see this
project as very expensive to complete. He indicated that the materials would cost$10,000 or less.
Rich indicated that better backstops,and even soccer goals, could be purchased.
Rich showed the Committee a map indicating the changes proposed for the parking lot. Rich
indicated that the easement starts at the hedgerow. The expansion would create more parking on
the side of the ball field. David indicated that if the ball field could be moved,60' would then be
available for double rows of parking.
David asked if the Town is making the parking improvements for the Community Center? Rich
indicated that we want to make the expansion for the ball field. Cathy asked when the ball games
take place. Rich indicated that most games are during the evenings, and the Coddington Road
Community Center uses it during the day,but are out of the lot by the time the games start.
David asked if the Planning Board has reviewed this yet. Fred said no,he will discuss this with
Jonathan Kanter.
This project needs to be discussed with John Barney and Jonathan Kanter,then back to the Public
Works Committee,then to the Town Board. Cathy suggested that Fred bring this up at the next
staff meeting;that way it will get better attention.
4. Bridge Agreements
Cathy indicated that the Tompkins County Board of Representatives passed a resolution regarding
the maintenance of bridges within Tompkins County. She said that the bridge list is good, and
they added a paragraph which allows for municipalities to negotiate the costs of repairs instead of
being locked into a 80/20 split.
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Public Works Committee Minutes, October 27, 1998 Page 3
Cathy said that we need to start working on an agreement with the County regarding the
maintenance of the bridges. She suggested that the Town do the engineering work and the County
pay the Town 80 percent.
Fred indicated that he has been monitoring the work at the W.King Road bridge. It seems to the
workers(and Fred) that the project was over engineered. They are putting much more concrete in
than needed. This seems to be a problem in other places too. Seems like a waste of money. This
is another reason for having the Town do the engineering work for the bridges within the Town of
Ithaca.
5. Update on the Northeast Storm Water Management Projects
Fred indicated that the Dewitt Pond project is completed,with the exception of some plantings that
will have to wait for spring.
Rich Schoch indicated that only a few trees where taken down to complete the project. The Town
will seed the area with a rye and put in a couple of plantings on the Briggs property in the spring.
Cathy asked if Lexington Drive has been ditched yet. Fred said no,but we will get it done this
year.
Fred indicated that some of the delays this summer were due to underground facilities. Fred
indicated that brush pick up took three days this fall. Leaves start on November 2.
Fred said that 12,000 feet of pipe was laid this year(Honness Lane,Eastwood Commons,and
Dewitt Pond). Cathy said that we have made good production this year.
Fred indicated that we will start work on the Christopher Lane project November 2. Gene Redman
indicated that we will be pulling in underground pipe on Christopher Lane to about 200 feet past
Blackstone Avenue.
David asked if this will help the Ruoffs on Texas Lane. Fred said it will not;it will not subtract
any water going down.
We will send a letter to the homeowners on this,since the road will be closed during the day.
David asked if the driveways will be repaired this year. Gene said not until next year. With the
exception of the driveways,this project will be completed this year.
6.Miscellaneous
There was a discussion regarding the speed limit on West Haven Road. The residents wanted the
speed limit changed from 40 MPH to 30 MPH. The state turned this request down. Fred will
send Mr. Slated(106 West Haven)a copy of the States letter. Cathy suggested inviting them to
the Town Board meeting since a NYS DOT representative will be there.
There was a brief discussion regarding the Town-wide speed limit and we will wait to discuss this
more after the Town Board Meeting.
Fred informed the Committee that the boards on the Upstream Bridge on Forest Home Drive had
to be replaced. When they were taking them up,they found problems with one of the stringers. It
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Public Works Committee Minutes, October 27, 1998 Page 4
will cost about$4,000 to fix the stringer.
Cathy said that some people have complained that the guide rails obstruct the view.
Fred indicated that the County and the Town of Dryden,along with the Town of Ithaca would like
to purchase an excavator. The Town would have equal partnership in the machinery. The County
estimates the cost at about$180,000,although we have talked to LB Smith and they say it is more
likely to cost around$95,000.
The Town would be able to work in bedrock better,along with water and sewer repairs. We have
rented an excavator the whole summer.
David asked who would have control,with three different entities? Fred said probably the County
would deal with that.
Cathy said that we need to think about this some more.It might be better to purchase an excavator
alone. Possibly the costs could be spread between highway,water and sewer.
There was a discussion regarding tracking in-kind services.
E.King Road: Fred indicated that he met with NYS DOT and Ward Hungerford from Tompkins
County. According to NYS DOT,that is a Town road. This dates back to the 1960s. The Town
does not have any record of this. We have asked the State to provide us with documentation
( regarding this.
DOT will refer this to Barry Stevens in Traffic Safety.
Stone Quarry: Fred indicated that he has looked at the intersection and was not sure that we want
to change it. Possibly we can change the lines there. We have received some positive feedback
from the residents.
Cathy suggested that Fred talk to John Barney before the deposition.
The meeting was adjourned at 10:00 a.m.
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DISPOSITION DATE
9
Town of Ithaca Public Works Committee Meeting
December 1, 1998,8:00 a.m.
Town of Ithaca Highway Facility
1. Approval of Minutes
2. Discussion on Agreements with Tompkins County
Bridges
Other
3. Discussion on E. King Road by Big Al's.
4. Discussion on Speed Limits Town-wide.
5. Discussion on Holiday Tree Pickups.
6. Discussion on meeting dates for 1999.
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pc: Mary Bryant, Administrative Assistant
Joan Lent Noteboom,Tovl1111)
Andrew Frost, Director of ZoningBuilding
Jonathan Kanter, Director of Planning