HomeMy WebLinkAbout01-16-2018 Meeting Minutes
EXHIBIT 2018-106 page 1 of 9
Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, January 16, 2018
Cayuga Heights Fire Station BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton; Fire Superintendent
Tamborelle; Superintendent of Public Works Cross; Assistant Superintendent of Public Works Wiese; Police Chief
Steinmetz; Clerk & Treasurer Mangione: Deputy Clerk Walker; Attorney Marcus; Planning Board Chair Cowett.
1. Call to Order: Mayor Woodard calls the meeting to order at 7:09 p.m.
2. Report of Fire Superintendent Tamborelle: (Exhibit 2018-099)
See Submitted Report. The OSHA training for the fire department is taking place at the end of January. The spring
recruit class dates will be set soon. Fire Superintendent Tamborelle informed the Board that Donohue Halverson
Plumbing and Heating is fixing a small shower leak in the upstairs women’s restroom.
3. Privilege of the Floor (POF)- No members of the public wish to speak.
4. Report of the Mayor
SCLIWC Labor Contract for Bolton Point: (Exhibit 2018-100
a. As one of the municipalities who administers Bolton Point, the Board of Trustees needs to vote on approving the
collective bargaining agreement with the United Auto Workers for Southern Cayuga Lake Intermunicipal Water
Commission’s Employees for 2018-2020.
WHEREAS; the Southern Cayuga Lake Intermunicipal Water Commission, in good faith, entered into contract negotiations
with the United Auto Workers union for a renewed collective bargaining agreement for the contract that expired on December
31, 2017; and
WHEREAS; on December 18, 2017, the Commission’s negotiating team reached tentative agreement with the union’s
negotiating team; and
WHEREAS; on December 20, 2017, the employees in the union bargaining unit ratified the tentative contract; and
WHEREAS; the Commission reviewed and approved the tentative contract at the January 4, 2018, Commission meeting; and
WHEREAS; the Village of Cayuga Heights Board of Trustees has reviewed the tentative agreement and determined it to be
acceptable as required by the contract and the Public Employees Relation Board; now,
THEREFORE, BE IT RESOLVED; the Village of Cayuga Heights Board of Trustees does hereby approve the tentative
collective bargaining agreement between the Commission and UAW unit; and, be it further
Resolution #8115
RESOLVED, the Village of Cayuga Heights Board of Trustees authorizes the Commission’s negotiating team to sign said
contract as presented.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
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b. TCAT Bus Stop Signage: The Board reviewed the dimensions and heights of bus stop sign and materials (map
attached). TCAT representative Matt Yarrow had placed cones throughout the Village for Superintendent of Public
Works Cross to inspect the placement. The key issue on placement is sight view obstructions. The current height
proposal for the signs is 7 feet. NYDIGS will also survey each location to verify there are no utilities under-ground.
Mayor Woodard asked that Attorney Marcus draft a TCAT bus sign agreement for the next Board of Trustees
meeting.
Trustee McMurry inquired about sheltered bus stops at the intersection of Highland Road and Wyckoff Avenue
(where the new road repair occurred). Superintendent of Public Works Cross is concerned about the weight of the
buses on the current road surface. This proposal needs more study.
c. Zoning: Chair of the Zoning Review Committee Cowett has incorporated all the requested changes to the zoning
draft and this draft is available on our website (www.cayuga-heights.ny.us). Mayor Woodard would like to
schedule a special board meeting to have a Public Hearing on the revised zoning law and to vote on this draft, if
possible. Chair of the Zoning Review Committee Cowett will compile the SEQR forms for the February 6, 2018
Meeting.
Resolution #8116
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the current draft of Proposed
Zoning Law 2017, and authorizes a Special Board of Trustees meeting on Tuesday, February 6, 2018, at 7:00 p.m. at the
Cayuga Heights Fire Station..
Motion: Trustee Friend
Second: Trustee Biloski
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
Resolution #8117
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves scheduling a Public Hearing to be
held on February 6, 2018 at 7:00 p.m. at the Cayuga Heights Fire Station during the Special Board of Trustees Meeting.
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
d. LED Street Light Conversion: This is a follow up conversation about the four benchmarks needed to qualify to be
an Energy Smart Community. The City of Ithaca has hired an electrician who will be available to other
municipalities for assistance in converting their current street lights to LED street lights. Superintendent of Public
Works Cross said there are two types of street light ownership. Service Class 3 are lights NYSEG owns and
maintains; the Village pays a monthly fee for maintenance and energy usage. Service Class 4 lights are owned by
the municipalities, but NYSEG charges for energy usage. Most of our lights are Service Class 3; the Village needs to
obtain the buyout costs from NYSEG including the asset value and monthly cost per pole.
The Board has found NYSEG to be slow to repair street lights that are out. If we owned the lights, we would be
responsible for servicing them. The Board agrees that more information is needed to continue the discussion. In the
meantime, the Board would like a link on our website to NYSEG’s online public request for service form.
EXHIBIT 2018-106 page 3 of 9
e. WWTP Update: Two meetings with GHD were held. The first included engineers from the municipalities
serviced by our WWTP and discussed the inflow and infiltration (I&I) problems in the system. GHD will do a field
study this spring looking for substantial I&I. The goal is to find any major sources of I&I and correct them where
possible. Superintendent of Public Works Cross stated the summer intern could conduct a Village survey to find
homes with sump pumps and/or footer drains that are illegally connected to the sewer lines. A public relations firm
could be hired to educate the community on the importance of eliminating I&I originating in their residences.
The second meeting with GHD focused on their evaluation of the condition of the WWTP and plans for addressing
maintenance issues. Trustee Robinson reported most of the DEC flagged problems have been completed, but there is
much deferred maintenance that need attention. The headworks engineering report needs to be completed. It will be
submitted as a package along with the plans for updating the plant and possible expansion.
Trustee Salton supports expansion of the plant to increase capacity. The maintenance plan cost is around $7.1
million and the headworks project cost is 2.5 million. Mayor Woodard informed the Board that the Village would
still need to present this plan to the DEC for their approval as well as a financial plan for paying for it.
f. Williamson On-line payments: Web Training from Williamson is scheduled at the end of the month. Deputy
Clerk Walker will provide more information at the next Board of Trustees meeting.
5. Report of the Trustees:
Trustee Marshall received the approved signed four-year contract for the electric charging station. The charging station
equipment should arrive early in February.
Trustee Salton stated the Cable Committee will meet with Spectrum in February.
Trustees Biloski and McMurry are researching Codification questions, gathering input from the department heads and
proofing the Village articles and local laws. Trustee McMurry found the DEC language on flood control is not a good
match for Cayuga Heights and is working on more appropriate language.
6. Report of Police Chief Steinmetz: (Exhibit 2018-101 a, b, c)
See Submitted report.
Mayor Woodard asked Chief Steinmetz about a deer/car accident in the Village.
An officer was involved in car accident due to slippery conditions; his car hit the guardrail on Cayuga Heights Road. An
adjuster with NYMIR is working with Deputy Clerk Walker to make sure OME parts are used for the repairs.
The new 2017 Explorer has arrived and is in service.
The police department had two employees injured on the job this month. Chief Steinmetz is increasing part-time hours
until these officers can return to duty.
Chief Steinmetz submitted quotes for body cameras to the Board. The quote does not include training or staff to manage
the data. Mayor Woodard asked Chief Steinmetz about what other police departments think of the cameras. Chief
Steinmetz stated the consensus is, cameras are a good tool, cameras eliminate complaints and have training potential for
how to handle difficult calls.
Cameras
18 Cameras @ $399.00 each $7,182.00
12 Basic License @ $15.00 a month $2,160.00
2 Pro License @ $39.00 a month $ 936.00
1 Ultimate Licenses @ $55.00 a month $ 660.00
CAD/RMS Integration
16 Users @ $15.00 a month $2,880.00
3 Six-Bay Docking Stations @ 1495.00 each $4,485.00
$18,303.0
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POSSIBLE CAMERA BUNDLE PLANS
Ultimate Plan
INCLUDES EVERYTHING IN THE PRO LICENSES
INCLUDES CAMERA UPGRADE EVERY 2.5 YEARS
INCLUDES EXTANDED CAMERA WARRANTY
18 Licenses @ $55.00 a month $11,880.00
16 Users @ $15.00 a month (CAD/RMS Integration) $ 2,880.00
3 Six-Bay Docking Stations @ 1,495.00 each $ 4,485.00
$19,245.00
Unlimited Plan
INCLUDES EVERYTHING IN THE ULUIMATE PLAN PLUS
UNLIMITED HD STORAGE OF CAMERA UPLOADS
UNLIMITED STORAGE OF CAPTURED UPLOADS
18 Licenses @ $79.00 a month $17,064.00
16 Users @$15.00 a month (CAD/RMS) $ 2,880.00
3 Docking Stations @ $1,495.00 each $ 4,485.00
$24,429.00
7. Report of Assistant Superintendent of Public Works Wiese:(Exhibit 2018-102)
See Submitted report.
The DPW had considerable overtime last month, and worked this past weekend as well. There were some water line
breaks: one on E. Upland and another on The Parkway were the most serious.
The DPW smoke heads have been replaced by Pleasant Valley Electric. Trustee Robinson asked about a maintenance
schedule for smoke heads.
On Country Club Road (Cornell property) the DPW discovered a lateral sewer line that was broken, work started today.
Trustee Friend asked how the Clear-lane salt mix was working. Assistant Superintendent of Public Works, Wiese, stated
it does make a difference on the roads, it lasts longer and binds to the road better. The DPW has ordered just over 600 of
the 1000 tons of the salt mix we have agreed to purchase this year.
Three quotes were received for the generators, MATCO Electric Corporation was the most complete.
Resolution #8118
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to
sign the contract from MATCO Electric Corporation date 12/11/2017 in the amount of $23,207.00 whereas the additional
services and detail that depart from the lowest bid, the contract is to be funded from capital budget fund and anything in
excess would be from the contingency fund.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
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8. Report of Superintendent of Public Works Cross
The Village has been a charter member of the Storm Water Coalition since 2003. The annual dues are $1500.
Resolution #8119
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to
sign the contract and renew the 2018 agreement with the Storm Water Coalition.
Motion: Trustee Marshall
Second: Trustee McMurry
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
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The WWTP must replace the seals around the distributor arms of the trickling filters. The WWTP can buy the parts
directly from the manufacture. The cost for the seals, bearing and trickling filters will be $13910.00. Superintendent
of Public Works Cross will get quotes for the labor portion of this project.
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Mayor Woodard, reminded the Board that the increased sewer rates will help offset some costs to the WWTP. NYCOM
released a report on sewer rates and the Village is on the low end of the scale.
Resolution #8120
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to
sign purchase order 20619-1 from Walker Process Equipment in the amount of $13,910.00
Motion: Trustee Robinson
Second: Trustee Friend
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
Superintendent of Public Works Cross stated there is a Village water main line that will need to be relocated at the
new Cayuga Medical Office (CMC) construction site. TG Millers is working on a survey map for the necessary
easement.
Superintendent of Public Works Cross stated the RFP for a traffic study at Corners Community will be presented
and discussed in detail at the February Board of Trustees meeting.
Superintendent of Public Works Cross and WWTP’s John McGrath visited Borg Warner and MACOM to observe
their pre-treatment facilities. New contracts need to be drawn up.
The Village will be seeking a new proposal for refinishing the floors in the court room of Marcham Hall.
9. Report of Clerk & Treasurer Mangione- Submitted Report
Mayor Woodard asked if the Village was charging enough for trash tags? The garbage tipping fees should be covered by
the trash tag receipts. Clerk & Treasurer Mangione will research the true costs. The Village trash tags have been $12.00
since the 1980’s. Bulky trash and brush pickup are paid by village taxes.
The Budget Workshop will be held on March 17, 2018 from 9 a.m. to 12 p.m.
The Organizational Meeting is set for April 2, 2018 at 7 p.m.
Resolution #8021
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #08 for FYE2018
consisting of TA vouchers 79-87 in the amount of $17,098.87 and Consolidated Fund vouchers 544-606 in the amount of
$219,019.00 and the Treasurer is instructed to make payments thereon.
Motion: Trustee Robinson
Second: Trustee Biloski
Ayes: Mayor Woodard, Trustees Biloski, Friend, McMurry, Robinson and Salton
Nays: none
Abstentions:
Motion carried
10. Report of the Attorney- There are no questions for Attorney Marcus
11. Executive Session- The Board did not enter executive session
12. Adjournment- Mayor Woodard adjourns the meeting at 10:22 p.m.