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HomeMy WebLinkAbout09142014agenda Exhibit No. 1. Approval of Meeting Minutes: August 11, 2014 2015-037 2. Report of Fire Superintendent Tamborelle 2015-038 Submitted Report * Proposed Local Law 2014-D: Provide for Issuance of an Operating Permit during Certain Public Assemblies 2015-039 3. Report of Asst. Superintendent of Public Works Frisbie 2015-040 Submitted Report * 4. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised Website – Privilege of the Floor Guidelines 5. Report of Historian Szekely Centennial Planning and Preservation Update 6. Report of Mayor a. TCCOG Shared Services Progress b. Policy Updates c. Use of Municipal/Personal Email 7. Report of the Trustees 8. Report of Police Chief Steinmetz Submitted reports * 2015-041a,b,c 9. Report of Superintendent of Public Works Cross 10. Report of Clerk & Treasurer 2015-042 Submitted report* Attachment A Monthly Report of the Treasurer 2015-043 11. Report of Attorney 12. Executive Session (as necessary) 13. Adjournment * All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes/Agenda Packet unless otherwise noted Village of Cayuga Heights Board of Trustees Regular Meeting Marcham Hall September 8, 2014 7:00 p.m. AGENDA EXHIBIT 2015-037 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, August 11, 2014 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Friend, Hamilton, Robinson, Salton, and Woodard; Superintendent of Public Works Cross; Chief of Police Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus. Absent: Fire Superintendent Tamborelle; Asst. Superintendent of Public Works Frisbie; Trustee Crooker. Call to Order: Mayor Supron called the meeting to order at 7:01 p.m. 1. Approval of Minutes: Resolution #7507 BE IT RESOLVED THAT: Minutes of the July 14, 2014 Village of Cayuga Heights Board of Trustees Meeting are approved as written in Exhibit FYE2015-028. Motion: Trustee Robinson Second: Trustee Friend Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays: none Abstentions: Mayor Supron Motion carried 2. Report of Fire Superintendent Tamborelle (Exhibit FYE2015-029) Superintendent Tamborelle was not in attendance. 3. Report of Assistant Superintendent of Public Works Frisbie: (Exhibit FYE2015-030) Asst. Superintendent Frisbie was not in attendance. Superintendent Cross fielded questions on recent significant storm damage. It was categorized as having the widest range of impact to the Village in memory; it will require weeks of digging debris, sand, and gravel from approximately fifty (50) culverts which were affected. A report to this effect was submitted to Tompkins County Emergency Services for inclusion in possible relief from New York State. Additionally, Klein Road was washed out. The storm was on Sunday requiring emergency call-out overtime. A discussion on the possible duration and appropriate signage related to the closure of Klein Road followed. Chief Steinmetz will assess alternatives and discuss them with Asst. Superintendent Frisbie and Superintendent Cross within the next 24 hours. 4. Privilege of the Floor: Mr. Brian Eden, Village of Cayuga Heights Representative on the Environmental Management Council, also sits on the board of Solar Tompkins. He was pleased to report that a number of Cayuga Heights’ property owners have enrolled to install solar. His attendance at the meeting was to talk about storm water. A few years ago he presented a Cornell, CUNY, & Columbia University study on the effects of climate change in NY titled ClimAID. The effects of more frequent and more severe storms cannot be mitigated by digging deeper ditches and putting in larger culverts. There are other solutions such as greener infrastructure that will require budgeting in the upcoming years and cooperation between municipalities. Bio-swales and other small systems that will retain water and release it over time can keep water from causing destruction. Superintendent Cross pointed out that when a pipe/culvert fails then the water goes in whichever way is easiest for it. 5. Report of the Mayor a. The Village’s Procurement Policy needs to be updated; purchasing practice needs to follow the policy. The current document and a NYS template were distributed with the meeting packet. Clerk Mangione will review available documentation and produce a draft for discussion at the next board meeting. b. The Zoning Review Committee continues to meet bi-weekly. Each member of the committee has their area of expertise. They are ready to begin work on the section which addresses the commercial area. c. A letter to be sent to Comcast concerning their merger with Time Warner Cable and the lack of completed contracts with several local municipalities was discussed. A resolution authorizing Mayor Supron to send the letter was reintroduced. Resolution #7508 WHEREAS: Franchise negotiations between the Village of Cayuga Heights and Time Warner Cable are ongoing; BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights authorizes the Village Mayor to send a letter to Comcast opposing their merger with TWC until a new franchise agreement has been reached and entered into with the Village of Cayuga Heights. Motion: Trustee Robinson Second: Trustee Hamilton Ayes: Trustees Friend, Hamilton, Robinson, and Woodard Nays: Trustee Salton Abstentions: none Motion carried At this point, the passing of long-time resident, Cornell professor, and artist Jack Lambert was mentioned. Mr. Lambert’s drawing of Marcham Hall is used on the Village’s letterhead and website. He is known to have captured numerous scenes from around the area. Resolution #7509 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights recognizes the generosity and artistic ability of the late Mr. Jack Lambert who has gifted the use of his iconic drawing of Marcham Hall to the Village. Motion: Trustee Robinson Second: Trustee Hamilton Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried d. An issue of the newsletter, Village Voices is in production. Additional articles are needed; ideas were suggested and articles will be forwarded to Clerk Mangione when completed. e. The Shared Services Committee is exploring lowering court costs. f. A letter to Senator O’Mara and Assemblywoman Lifton (Exhibit FYE2015-032) requesting their help in extending the Shared Services/Property Tax Freeze Credit beyond the stated look-back period of January 1, 2012 has been prepared. Discussion surrounding which date would be most appropriate for inclusion in the letter ensued. It was decided that the letter will focus on requesting the look-back date of 2008. Resolution #7510 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights authorizes the Village Mayor to send a letter to Senator O’Mara and Assemblywoman Lifton urging a look-back date of 2008 for inclusion in Shared Services computation. Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays: none Abstentions: none Motion carried g. The Bolton Point Water Commission Meeting last month was heated. A formula for adjusting/eliminating the minimum water use charge has been under review by the Commission. Since 95% of Bolton Point’s revenue is based on water billing and 75% of its costs are fixed, it is imperative that any change to the current calculation of charges provide for sustainability of the service. Voting came down to 5 to 4 against implementation of any change at this time. The Commission will continue to study the proposal. h. A proposal to (re)write the Village’s Emergency Plan has been received from The Empire Group. The proposed charge to complete the entire plan is in excess of $8,000, whereas a template for the Village to use would cost $3,500. Trustee Woodard, a member of the Public Safety Committee, will review the current plan as time allows. 6. Reports of Trustees Trustee Robinson shared topics under study by the Finance Committee which plans more frequent meetings going forward. Mark Kreydt, Executive Vice President and the Village’s agent at Tompkins Insurance Agencies, presented a Valuation Comparison Report of the Village’s insured properties. The report compares Historical Insurance Value to 2014 Insurable Value for each property. Although the change in value increased 10% and would translate to approximately $2,000 in additional premium, the valuations need further scrutiny. Superintendent Cross plans to review the report’s supporting documentation and advise the Finance Committee. Trustee Robinson also shared the Committee’s plans to monitor monthly bank reconciliations and fund reporting produced by the accounting software in more detail. Trustee Salton, one of the Village’s representatives on the Greater Tompkins County Municipal Health Insurance Consortium Executive Committee, reported that an assumption of a 5% increase in premium has been projected. Private health insurance premiums will probably increase significantly more than 5%, however Trustee Salton feels that the Consortium should be striving to keep premiums flat. Don Barber has been hired by the Consortium to fill the position of Executive Director. 7. Report of Chief Steinmetz (FYE2015-033a,b,c) There were no questions on the Chief’s submitted report. a. The Memorandum of Understanding (MOU) for Geographic Information Systems (GIS) Mapping Layers and Computer-Aided Dispatch (CAD) Information (FYE2015-034) was presented by Chief Steinmetz. Both this document and FYE2015-035 had been sent to Attorney Marcus for his review. Modifications were made by Attorney Marcus with input from Chief Steinmetz and distributed to all parties involved. This MOU “specifically addresses law enforcement response zone boundaries and the sharing of information necessary to coordinate dispatch and response of law enforcement agencies that are dispatched by separate 9-1-1 Centers.” Other drafts will likely follow from the other parties. b. A draft Intermunicipal Agreement (Police Services) by and between the Tompkins County Sheriff’s Office, Tompkins County and the Cayuga Heights Police Department (CHPD) was reviewed. Prior to 2004 all CHPD officer were sworn Deputy Sheriffs; this swearing-in is no longer performed. Now the officers are Citizens in Uniform if they respond to a call outside Cayuga Heights’ municipal boundary due to a shortage of Sheriff’s officer availability. In NYS under General Municipal Law (GML) any officer can respond if a crime has been committed. Therefore, currently CHPD officers have no jurisdiction if a violation has been committed. This MOU covers a loophole and protects the officers, police administration, and the Village financially and legally. Joint trainings and DWI checkpoints involving multiple agencies save money and are more effective. This MOU is a work-in-progress and the Board of Trustees can expect to see revisions. Trustee Woodard left the meeting at 9:00 p.m. 8. Report of Superintendent of Public Works Cross a. The Cayuga Heights’ website has verbiage regarding Drainage and Driveways. It has been the policy to perform work in the Village’s right-of-way at the homeowner’s request. Mayor Supron believes that this language should be removed from the website. Leading homeowners to believe that they have control over the right-of-way can invite problems. Stormwater management and drainage planning are part of a cohesive plan for the entire area. The installation of individual culverts that are not part of the overall plan can create fail-points. Resolution #7511 BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights authorizes removal of language related to Drainage and Driveways from the Cayuga Heights’ website. Motion: Trustee Hamilton Second: Trustee Friend Ayes: Trustees Friend, Hamilton, Robinson, and Salton Nays: none Abstentions: none Motion carried b. There is nothing to report on the NYS DEC phosphorus formal determination for the Waste Water Treatment Plant. c. The NYS DEC recently sponsored a public presentation of the data collected by the Cayuga Lake Modeling Project (CLMP). Brian Eden attended the meeting and believes the data is good news so far for municipalities that have wastewater treatment plants. It shows that the vast majority of phosphorus is coming from the tributaries. Any benefit gained from requiring municipalities to further reduce phosphorus output would have an insignificant result and be incredibly expensive. The bad news coming out of the report is the DEC, working with the EPA, seems adamant about doing a TMDL so somebody will be paying. None of the researchers is recommending this. Any action will be five years down the road. Most of the phosphorus is coming from Salmon Creek which passes through farmlands, which is exempt. Once the problem of phosphorus load has been identified, a corrective action should be formulated. There are hundreds of years of legacy phosphorus in the glaciated deposits. 9. Report of Clerk & Treasurer Mangione (FYE2015-036) Resolution #7512 BE IT RESOLVED THAT: Fiscal year-end Budget Journal entries for FYE2014 consisting of General Fund (A) entries 210-338, Water Fund (F) entries 042-053, Sewer Fund (G) entries 059-098, and Capital Fund (H) entries 018-021 are approved for inclusion in the Village of Cayuga Heights Annual Update Document to be submitted. Motion: Trustee Salton Second: Trustee Robinson Ayes: Friend, Hamilton, Robinson, and Salton Nays: none Abstentions: none Motion carried Resolution #7513 BE IT RESOLVED THAT: Abstract #3 for FYE2015 consisting of Trust and Agency vouchers 13 – 21 in the amount of $16,127.65 and Consolidated Fund vouchers 102 - 183 in the amount of $166,449.31 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Hamilton Ayes: Friend, Hamilton, Robinson, and Salton Nays: none Abstentions: none Motion carried 10. Report of Attorney Marcus No items to discuss. 11. Executive Session The Mayor convened an Executive Session of the Cayuga Heights Board of Trustees for the express purpose of discussing a personnel issue concerning the Business Advisory Committee at 9:32 p.m. Executive session was adjourned at 9:50 p.m. No action items resulted from the Executive Session. Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 9:51 p.m. EXHIBIT 2014-038 September 6, 2014 Honorable Kate Supron Board of Trustees Village of Cayuga Heights Monthly Report – August, 2014 August was a ridiculously busy month for the fire department with a total of 63 runs. There were 44 calls in the Village of Cayuga Heights, 14 calls in the Town of Ithaca and 5 mutual aid requests. We had 20 EMS runs and 43 fire calls. The severe weather we have been experiencing this summer kept us going again in August. We had 11 calls on August 3rd. Ten of those calls were for storm damage and happened between 1430 and 1730. It was a bit hectic for a while. We did respond to a mutual aid fire in Lansing in mid-August. Our crews assisted with fire suppression and then salvage and overhaul. Salvage at a fire consists of getting the residents possessions out of the structure if possible before they are destroyed by fire and overhaul is ensuring that there is no chance of the fire starting again by opening walls and ceilings with hand tools. We had a call at Kendal at Ithaca on August 10th for a hazmat incident. A maintenance worker at Kendal mixed 2 chemicals together causing a reaction in the pool area. The section of the building was evacuated and the Tompkins County Hazmat Team was called to ensure that the area was safe to enter and clear for use. We worked closely with the Hazmat Team and Kendal staff to ensure a safe outcome for all in this situation. Our training calendar was full for the month. In the month we did forcible entry training, Engine Company operations with hose movement, a debrief of the hazmat incident, ALS assist training for our non EMS members and a checklist party for probies trying to complete requirements for continued membership. The trainings were well put together and very well attended. We have set the dates for the fall recruit classes and are looking forward to getting our new members in and trained. L231 was out of service for several weeks in August. It was sent to Elmira for its annual service and one of the lift jacks was found to be leaking. This has been a problem with the ladder for several years. It was determined that the leak was from the same nut and O-ring assembly that we have been replacing every year. The maintenance supervisor at Tyler advised us that they think the problem originated from a poorly machined part where the O-ring sits causing it to rip and not seal well. The manufacturer of the cylinder told us that it was out of warranty and we would have to replace it at a cost of 5K. This was unacceptable and after some conversations the cylinder was taken off the truck sent to Texas. Two weeks later the cylinder was fixed and the truck was back in service. We are working closely with E- One and Texas Hydraulics to come to an equitable solution for payment of the repair. The bunker rooms are fully staffed at this time. Five out of seven bunkers are currently EMTs and that is proving very helpful for call responses. We are still working with a local vendor to try and figure out a solution for replacing the broken air handling unit. They cannot find parts for it and it will need to be replaced before winter sets in. Morale is very high at the station. As I have said in the past, the busier it is at the station the happier our members are. We are looking forward to a productive fall. Sincerely, George Tamborelle Fire Chief/Fire Superintendent EXHIBIT 2014-039 VILLAGE OF CAYUGA HEIGHTS Proposed Local Law D of the year 2014 A LOCAL LAW TO PROVIDE FOR THE ISSUANCE OF AN OPERATING PERMIT DURING CERTAIN PUBLIC ASSEMBLIES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows; SECTION I PURPOSE AND INTENT The purpose of this Local Law is to constitute permission to conduct processes and activities which produce conditions hazardous to life or property or to install equipment used in connection with such activities. Any person who proposes to undertake any new activity or to operate any type of new building listed in this section shall be required to obtain an operating permit prior to commencing such activity or operation. Such permit shall not take the place of any license otherwise required by law. It is not transferable, and any change in the use or occupancy of premises shall require a new permit. The Fire Chief shall, in his/her discretion, determine the appropriate duration of an issued permit. Unless otherwise specified in this chapter, no permit shall be valid for a period of more than one year. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution on not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III DEFINITIONS As used in this section, the following terms shall have the meanings indicated: A. Areas of public assembly (Assembly Group “A” Occupancies) - Areas of public assembly are those areas set forth as such and defined in the Uniform Code as "Assembly Group A Occupancies." These assembly areas include buildings and portions of buildings used for gathering together 50 or more persons for purposes of amusement, athletics, civic purposes, dining, education, entertainment, or patriotic, political, recreational, religious, or other social purposes. Examples of such buildings include but are not limited to: nightclubs, restaurants, art galleries, bowling alleys, churches, community halls, fraternities, sororities, funeral parlors, lecture halls, libraries, museums, passenger stations, and skating rinks. SECTION IV APPLICABILITY A. Before an operating permit is issued, the Chief of the Fire Department or the Chief's designee shall inspect the buildings or storage places to be used. In cases where laws or regulations enforceable by other departments other than the Fire Department are applicable, joint approval shall be obtained from all departments concerned. B. All applications for an operating permit required by this Local Law shall be made to the Chief of the Fire Department Office in such form and detail as it shall prescribe. Applications for permits shall be accompanied by such plans as are required by the Chief of the Fire Department. C. Operating permits shall at all times be kept on the premises designated therein, in clear view, and shall at all times be subject to inspection by any Village of Cayuga Heights Fire Department Chief Officer or a member of the Village of Cayuga Heights Police Department. The Chief of the Fire Department and the Chief of Police, or their designee, shall have the authority to revoke a duly issued permit prior to the expiration thereof if there is a reasonable basis to believe that the permit holder is in violation of the provisions of this chapter regarding said permit, or that the permit holder has violated the terms of the permit. SECTION V OPERATING PERMIT REQUIRED An operating permit shall be obtained from the Chief of the Fire Department for the operation of an area of public assembly, as defined within, prior to such operation. SECTION VI PROCEDURE FOR REGISTRATION A. The Chief of the Fire Department may promulgate reasonable rules and regulations for the granting of permits, including but not limited to requiring the submittal of plans and/or specifications for such space, and requiring the submittal of installation and/or testing records for fire protective equipment or systems in use in said area of assembly. B. Upon receipt of such application, the Chief of the Fire Department or their designee shall verify the space has a current and valid fire inspection or cause the area to be inspected. Such inspection shall include measuring and calculating maximum occupancy load(s) for the space and determining whether or not the space is in compliance with the Uniform Fire Prevention and Building Code of New York State. C. No permit for an area of public assembly shall be granted if, in the opinion of the Chief of the Fire Department, such space is not in compliance with the Uniform Fire Prevention and Building Code. D. An operating permit for an area of public assembly shall be effective for a period not to exceed one year. An application for renewal must be made prior to the expiration of the current permit. E. An operating permit for an area of public assembly may be suspended or revoked if, in the opinion of the Chief of the Fire Department, Chief of Police, or their designee(s), there is a violation of the Fire Code or Property Maintenance Code of New York State resulting in immediate danger to the life or health of occupants thereof. F. If an operating permit is suspended or revoked, it can be re-applied for within the one (1) year initial period according to SECTION VII, B of this local law. SECTION VII FEES AND REINSTATEMENT OF PERMITS A. No fee shall be required to initially apply for an Operating Permit. B. Any suspended or revoked operating permit can be reinstated with the following procedure; a. A meeting between the applicant(s), the Chief of the Fire Department, and the Chief of the Police Department must take place to discuss the reasons for the suspension or revocation. b. A $100.00 reinstatement fee will be required for any reinstatement request. C. Each event that results in the suspension of revocation of an Operating Permit during its one (1) year validation period will require the reinstatement process outlined above. D. Any Public Assembly as defined in this Local Law that does not obtain an Operating Permit prior to an event will be considered as a reinstatement and not an initial application. EXHIBIT 2015-040 REPORT OF PUBLIC WORKS Tuesday, September 02, 2014 TO: The Honorable Mayor Supron Members of the Board of Trustees Village of Cayuga Heights FROM: Jeffrey Frisbie; Asst. Superintendent of Public Works PERIOD: August 2014 REPORT BY DEPARTMENT: 1. PUBLIC WORKS a. Street System: Line striping was completed, and the crew intends to have stop bars, and school lines done prior to start of school. Several pot holes throughout the village have been filled. Repairs due to storm damage have required significant effort. b. Storm Water System: During the month of August all the cleanup of storm damage has been finished, it created several issues that are currently being addressed. Kline Road storm sewer work is underway with a new 30” storm pipe. The crew is continuously cleaning catch basins and monitoring streams to keep them clear of debris. c. Water System: Nothing to report. d. Sewer System: We also are currently working on a new sewer plant gas line. We have plans on continuing flushing. e. Buildings and Grounds: Cleaning up the yard f. Personnel: Nothing to report. g. Safety: Nothing to report. EXHIBIT 2015-041a September 3, 2014 To: The Honorable Mayor Supron Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for August, 2014 In the month of August the police department received 387 calls for service. In addition to these calls, 91 uniform traffic tickets were issued and 8 parking violations were cited. A breakdown of the calls for service is as follows: 0 felony incidents were reported. 10 misdemeanor incidents were handled including 1 for Criminal Mischief, 1 for Fraud, 1 for Petite Larceny and 7 for vehicle and traffic including 1 for Drugs. The criminal mischief complaint involved a subject reporting that the window of their vehicle had been broken overnight. No items were reported missing and there are no suspects at this time. The fraud complaint consisted of a resident reporting that their phone service company had notified them that their account was being used by another person. The business removed any monetary charges from the resident’s account and steps were taken to prevent further compromise to the account. The larceny complaint came in from a local business stating that a subject had taken a hotdog while in the store and eaten it while in the check-out line and left without paying for it. The business has the suspect on camera although a positive identification has not been made. Officers are awaiting a copy of the camera footage for further review. 7 traffic stop investigations lead to drug and vehicle and traffic arrests. During the stops, officers found drivers to be driving while intoxicated, in possession of a controlled substance, and driving on a suspended registration. There were 2 penal law violations reported. 1 incident of harassment involved a subject contacting a resident’s college age child while they were away at school. The contact was made through social media and U.S. mail. The complainant was advised to inform the child’s college police and/or dorm director of the situation as that is where the incident had occurred. A charge of Unlawful Possession of Marijuana was filed in association with a misdemeanor drug charge following a vehicle and traffic stop. 4 reports of local law violations were handled including 1 for Unlawful Soliciting and 3 for Dog Control. The soliciting complaint came in from a resident stating that a subject had just approached his front door advertising Kirby Vacuum sales. The on duty officer responded and advised the sales person, as well as other associates that they would need to register as a vendor with the Village Clerk’s Office. A citation was issued for Unlawful soliciting. The subjects then reported to the village offices where they registered as vendors and received information on the rules and regulations of the ordinance. The dog control complaints consisted of residents reporting that their dogs were un-leashed and had wandered away from their properties. 1 animal owner was issued a citation as there had been a prior incident where the resident had already been advised of the dog control ordinance. There were 5 Motor vehicle accidents investigated, none involving deer. No other incidents involving deer were reported. In summary, 11 persons were arrested and the following 14 charges were filed: 1-Criminal Possession of a Controlled Substance, 2-Unlawful Possession of Marijuana, 1- Driving While Intoxicated, 1-Driving with .08 of 1% of Alcohol, 1-Aggravated DWI .18 of 1% of Alcohol, 1-LL Unleashed Dog, 1-LL Soliciting Without a Permit, 2-Suspended Registration, 3-Aggravated Unlicensed Operation of a Motor Vehicle, and 1-Taken into Custody Mentally Ill. Over the course of this month police department members took part in the following trainings and events: On the 12th full-time officers conducted training at the Cayuga Heights Elementary School. This training was organized to improve officers’ building familiarization, room and building clearing techniques, as well as target identification and threat assessment. From the 18th to the 22nd Officer Brandon Manheim completed the 2 nd phase of DRE training. Officer Manheim is now a Certified Drug Recognition Expert. On the 19th Officers Chad Lansing, James Manning, and Anthony Bellamy, as well as Police clerk Jim Conlon, participated in the annual Community Corners Block Party. Agency members answered questions regarding current Department occurrences and distributed various materials including Village Local Law information, property check and Knox box brochures, as well as junior police badge stickers and Department magnets. The full time officers worked a total of 28 hours of overtime and the part time officers worked a total of 188 hours. Sincerely, Chief James Steinmetz EXHIBIT 2015-041b CAYUGA HEIGHTS POLICE DEPARTMENT AUGUST 2014 Total Traffic Citation Report, by Violation Violation Description Totals_ 7BLL#1-96 NO PARKING ZONE 7 306-B OVERNIGHT PARKING 1 Report Totals 8 EXHIBIT 2015-041c CAYUGA HEIGHTS POLICE DEPARTMENT Uniform Traffic Tickets 8/01/14 to 8/31/14 Date Offense Location MPH/MPH Zone 08/31/14 SPEED OVER 55 ST RT 13 76 55 08/31/14 UNLICENSED OPERATOR ST RT 13 08/31/14 AGGRAVATED UNLIC OP 3RD (MISD) ST RT 13 08/30/14 DISOBEY TRAFFIC CONTROL DEVICE (SPEED) PLEASANT GROVE RD 08/30/14 OPERATING W/O INSURANCE (EXP 07/06/14) PLEASANT GROVE RD 08/30/14 FAILED TO KEEP RIGHT TRIP RD 08/30/14 DROVE ACROSS HAZARD MARKING TRIP RD 08/30/14 NO/INADEQUATE LIGHTS PLEASANT GROVE RD 08/29/14 SPEED OVER 55 ST RT 13 75 55 08/29/14 OPERATING W/O INSURANCE (EXP 08/20/14) CAYUGA HEIGHTS RD 08/29/14 UNINSPECTED MOTOR VEHICLE TRIP RD 08/29/14 DISOBEY TRAFFIC CONTROL DEVICE (SPEED) CAYUGA HEIGHTS RD 08/28/14 OPERATING WHILE REGISTRATION SUSP/REVOKED ST RT 13 08/28/14 OPERATING W/O INSURANCE ST RT 13 08/28/14 NO/INSUFFICIENT TAIL LAMPS ST RT 13 08/28/14 UNINSPECTED MOTOR VEHICLE 1/14 ST RT 13 08/28/14 UNREGISTERED MOTOR VEHICLE ST RT 13 08/27/14 OPERATING W/O INSURANCE-NO PROOF IN V TRIP RD 08/27/14 UNINSPECTED MOTOR VEHICLE TRIP RD 08/27/14 UNINSPECTED MOTOR VEHICLE 1/14 PLEASANT GROVE RD 08/27/14 NO/INADEQUATE LIGHTS PLEASANT GROVE RD 08/27/14 DISOBEY TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD 08/27/14 DISOBEY TRAFFIC CONTROL DEVICE HANSHAW RD. 08/27/14 DISOBEY TRAFFIC CONTROL DEVICE PLEASANT GROVE RD 08/27/14 SPEED IN ZONE CAYUGA HEIGHTS RD 46 30 08/27/14 SPEED IN ZONE W REMINGTON RD 47 30 08/27/14 INADEQUATE OR NO STOP LAMPS RANDOLPH RD 08/27/14 DISOBEY TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD 08/27/14 DISOBEY TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD 08/27/14 DISOBEY TRAFFIC CONTROL DEVICE TRIP RD 08/25/14 DISOBEY TRAFFIC CONTROL DEVICE PLEASANT GROVE RD 08/25/14 OBSTRUCTED REAR PLATE PLEASSANT GROVE RD 08/25/14 OPERATING W/O INSURANCE PLEASANT GROVE RD 08/25/14 OPERATING W/O INSURANCE PLEASANT GROVE RD 08/25/14 SPEED IN ZONE-RADAR PLEASANT GROVE RD 48 30 08/25/14 OPERATING W/O INSURANCE TRIP RD 08/25/14 FAILED TO KEEP RIGHT TRIP RD 08/25/14 INADEQUATE OR NO STOP LAMPS PLEASANT GROVE RD CAYUGA HEIGHTS POLICE DEPARTMENT Uniform Traffic Tickets 8/01/14 to 8/31/14 – page 2 08/24/14 DISOBEY TRAFFIC CONTROL DEVICE (STOP SIG HANSHAW RD 08/24/14 DISOBEY TRAFFIC CONTROL DEVICE PLEASANT GROVE RD 08/24/14 DISOBEY TRAFFIC CONTROL DEVICE PLEASANT GROVE RD 08/24/14 UNREGISTERED MOTOR VEHICLE (EXP 08/06/14) HANSHAW RD 08/23/14 INSUFFICIENT LIGHTS/NOHORN - MOTORCYCLE PLEASANT GROVE RD 08/23/14 DISOBEY TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD 08/23/14 OPER MV WHILE USING PORTABLE ELEC DEV (CELL NORTH TRIP RD 08/23/14 DISOBEY TRAFFIC CONTROL DEVICE (SPEED) TRIP RD 08/23/14 OPERATING W/O INSURANCE (EXP 07/06/14) HANSHAW RD 08/23/14 UNREGISTERED MOTOR VEHICLE (EXP 07/05/14) HANSHAW RD 08/22/14 SPEED IN ZONE TRIP RD 49 30 08/22/14 SPEED IN ZONE TRIP RD 49 30 08/21/14 SPEED OVER 55 ZONE STATE ROUTE 13 88 55 08/21/14 DISOBEY TRAFFIC CONTROL DEVICE STATE ROUTE 13 08/21/14 DISOBEY TRAFFIC CONTROL DEVICE STATE ROUTE 13 08/20/14 OPERATING W/O INSURANCE-NO PROOF IN V PLEASANT GROVE RD 08/18/14 DISOBEY TRAFFIC CONTROL DEVICE (SPEED) HANSHAW RD 08/17/14 AGGRAVATED UNLIC OP 3RD (MISD) HANSHAW RD 08/17/14 UNINSPECTED MOTOR VEHICLE PLEASANT GROVE RD 08/17/14 OPER MV WHILE USING PORTABLE ELEC DEV (PHO HANSHAW RD 08/17/14 OPERATING W/O INSURANCE (EXP 06/03/14) HANSHAW RD 08/16/14 UNINSPECTED MOTOR VEHICLE 6/30/14 HANSHAW RD 08/16/14 SPEED OVER 55 ZONE SR 13 73 55 08/16/14 UNINSPECTED MOTOR VEHICLE 7/14 N TRIP RD 08/16/14 NO/INADEQUATE LIGHTS N TRIP RD 08/15/14 DISOBEY TRAFFIC CONTROL DEVICE PLEASANT GROVE RD 08/14/14 OPERATING OUT OF CLASS SR 13 08/14/14 OPERATING WHILE REGISTRATION SUSP/REVOKED SR 13 08/12/14 DRIVING WHILE INTOXICATED (MISD) WINTHROP DR 08/12/14 DRIV'G W/.08 OF 1% OR MORE OF ALC (MISD) WINTHROP DR 08/12/14 AGGRAVATED DWI-BLOOD ALCOHOL CONTENT .18 WINTHROP DR 08/12/14 DROVE ACROSS HAZARD MARKING WINTHROP DR 08/11/14 OPERATING W/O INSURANCE CAYUGA HEIGTS RD 08/10/14 UNREGISTERED MOTOR VEHICLE (EXP 07/22/14) CAYUGA HEIGHTS RD 08/10/14 UNINSPECTED MOTOR VEHICLE TRIP RD 08/09/14 AGGRAVATED UNLIC OP 3RD (MISD) (SUSP 03/14/ NORTH TRIP RD 08/09/14 OPERATING W/O INSURANCE (EXP 06/29/13) NORTH TRIP RD 08/09/14 UNINSPECTED MOTOR VEHICLE NORTH TRIP RD 08/07/14 DISOBEY TRAFFIC CONTROL DEVICE STATE ROUTE 13 08/07/14 DISOBEY TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD CAYUGA HEIGHTS POLICE DEPARTMENT Uniform Traffic Tickets 8/01/14 to 8/31/14 - page 3 08/07/14 NO/INADEQUATE LIGHTS STATE ROUTE 13 08/06/14 OPERATING W/O INSURANCE TRIP RD 08/06/14 OPERATING W/O INSURANCE N TRIP RD 08/06/14 NO/INADEQUATE LIGHTS N TRIP RD 08/05/14 SPEED OVER 55 ZONE ST RT 13 73 55 08/04/14 SPEED OVER 55 ZONE SR 13 75 55 08/02/14 FAILURE TO SIGNAL STOPPING (DECREASING SPEE PLEASANT GROVE RD 08/02/14 FAILURE TO SIGNAL STOPPING (DECREASING SPEE PLEASANT GROVE RD 08/02/14 NO/INADEQUATE LIGHTS N. TRIP RD 08/02/14 FLD TO STOP @ STOP SIGN PLEASANT GROVE RD 08/01/14 UNREGISTERED MOTOR VEHICLE PLEASANT GROVE RD 08/01/14 UNINSPECTED MOTOR VEHICLE PLEASANT GROVE RD EXHIBIT 2015-042 VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT September 8, 2014 1. Tax Collections as of Friday, September 5, 2014 on 955 properties equal $2,406,973.88. Penalties in the amount of $2,746.99 have also been collected. Unpaid taxes on nineteen (16) properties are $32,977.93 with $2,308.45 in penalties through the end of August currently assessed. 2. Request for Waiver of Tax Penalty: Request for late tax payment penalty waiver by Jill & Michael Johnson - See ATTACHMENT A 3. Sales tax distributions for Q2 2014 were up significantly over 2013. Total distributions increase 6.54%. Distributions for Towns & Villages for the quarter reflected an increase of 7.35%. Cayuga Heights received a June 2014 sales tax distribution of $80,282.19 as compared to $70,071.88 in June 2013. 4. Town of Ithaca Fire Contract billing for the Town’s Fiscal Year 2015 (Jan – Dec) which is based on the Villages Fiscal Year ended May 31,2014 will be $153,440.74 paid on Feb 1, May 1, Aug 1, and Nov 1 5. NYCOM Fall Training is scheduled for September 15 – 19 in Lake Placid. I will be attending again this year. 6. Banking Activity as of August 31, 2014 Beginning Balance Deposits Withdrawals Ending Balance Consolidated Checking $1,279,858.06 $438,383.46 $297,393.86 $1,420,847.66 Consolidated Savings $2,861,652.06 $ 303.82 $ 0.00 $2,861,955.88 Trust & Agency $ 6,841.89 $130,954.02 $135,980.01 $ 1,815.90 $4,148,352.01 $4,284,619.44 7. Audit: a. The NYS Office of the State Comptroller began its audit focusing on the Village’s Financial Condition and Budget Practices on June 30, 2014. Field work ended on August 26; the audit report will be published within one to two months. b. The Village’s external audit, conducted by CDLM, is scheduled to begin September 30, 2014. 8. Budget: No new modifications; pending purchase of Fire Council Vehicle. 9. Bond and BAN Financing: a. Principal and interest payments on Phosphorus Abatement System and Trickling Filters included on Abstract #4. 10. Transfers: During the month of August 2014, $129,091.66 was transferred from Consolidated Fund checking to Trust & Agency for payroll, 75% of the retiree healthcare premium, and payroll processing fees. 11. Revenues, Expenditures, and Balance by Fund - August See attached accounting module report titled Monthly Report of Treasurer 12. Current Expenses: Unaudited Abstract #4 dated September 8, 2014: as distributed. 13. Approval of August Abstract: BE IT RESOLVED THAT: Abstract #4 for FYE2015 consisting of Trust and Agency vouchers 22 – 30 in the amount of $16,003.33 and Consolidated Fund vouchers 184 – 243 in the amount of $234,722.88 is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione Village Clerk & Treasurer ATTACHMENT A Michael and Jill Johnson 110 The Parkway Ithaca, New York 14850 (607) 319-4942 August 1, 2014 Board of Trustees Village of Cayuga Heights Marcham Hall 836 Hanshaw Road Ithaca, NY 14850 Dear Trustee Members, We are writing to ask you to please refund the 5% penalty for late payment of our property taxes because we did not receive our tax bill until July 28, 2014. Once we received the bill, we promptly paid it in person at the Village Clerk’s office on July 29, 2014 in the amount of $2,829.23 ($2,694.50 plus $134.73 penalty). Our receipt is attached. On July 28, 2014, the U.S. Post Office delivered a bundle of mail to our home after a two-week vacation hold. In that bundle, we received our purple tax bill and a separate letter from the Village of Cayuga Heights stating our taxes were due with penalty (for non-payment by June 30). While the tax bill was postmarked May 28, 2014 (attached), it was not delivered to our home by the post office until July 28, 2014. To avoid further penalty, the Village Clerk’s office advised us to pay the bill and request a refund of the penalty paid. We ask that you please refund the $134.73 penalty since we did not receive the bill in a timely manner, and paid the taxes as soon as possible after the bill arrived. Thank you for considering our request. Sincerely, Michael and Jill Johnson