HomeMy WebLinkAbout05122014agenda
Exhibit No.
1. Approval of Meeting Minutes: April 21, 2014 2015-005
2. Report of Fire Superintendent Tamborelle 2015-006
Submitted Report *
3. Report of Asst. Superintendent of Public Works Frisbie - Submitted Report * 2015-007
4. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Website – Privilege of the Floor Guidelines
5. Report of Mayor Supron
a. Population Analysis ( www.cayuga-heights.ny.us/deer.html )
b. Business Communications Committee resolution
c. Zoning Review Committee report
d. Macenas-Ciaschi zoning proposal
e. Resolution of Appreciation for Martin Harms
f. Resolution of Appreciation for Frank Collyer
g. Village Voices update
6. Report of the Trustees
7. Report of Chief Steinmetz - Submitted report * 2015-009a,b,c
a. FYE 14 funds available later in the year
b. Permission to order budgeted equipment now with payment in next FY
i. Patrol Vehicle
ii. Ammunition
iii. TASERs
c. Adjusting Patrol Vehicle rotation – will purchase additional lighting out of this budget
d. Backroom renovation 99% complete. Outstanding improvement!
e. New Part Time Officer started training
f. Officer Manheim got accepted into the Drug Recognition Expert School
g. Discussion on proposed draft revision on Article X, Hawkers, Peddlers, and Solicitors
8. Report of Superintendent of Public Works Cross
a. JJ’s Café Permit Approval (draft conditions to follow)
b. MS4 Annual Report presentation
c. Update on WWTP inspection
d. Update on dump truck box procurement
e. Update on drainage on Warwick/Cambridge
f. Update on CHIPS funding special dispensation
g. Update on Integrys Energy air emissions
9. Report of Clerk & Treasurer 2015-010
Submitted reports*
10. Report of Attorney
11. Executive Session (as necessary)
12. Adjournment
* All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us Quick Package unless otherwise noted
Village of Cayuga Heights
Board of Trustees
Regular Meeting
Marcham Hall
May 12, 2014
7:00 p.m.
AGENDA
EXHIBIT 2015-005
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, April 21, 2014
Marcham Hall BOARD OF TRUSTEES SPECIAL MEETING 7:00p.m
FOR THE PRIMARY PURPOSE OF BUDGET ADOPTION
FOR FISCAL YEAR JUNE 1, 2014 – MAY 31, 2015
Present: Mayor Supron; Trustees: Crooker, Friend, Hamilton, Robinson, Salton, and Woodard; Superintendent of Public Works
Cross; Police Chief Steinmetz; Clerk & Treasurer Mangione.
Call to Order: Mayor Supron called the meeting to order at 7:03 p.m.
1. Approval of Minutes:
Resolution #7477
BE IT RESOLVED THAT: Minutes of the March 10, 2014 Village of Cayuga Heights Board of Trustees Meeting be
approved as written in Exhibit FYE2014-74.
Motion: Trustee Hamilton
Second: Trustee Salton
Ayes: Crooker, Hamilton, Robinson, and Salton
Nays: none
Abstentions: Woodard
Motion carried
2. Approval of Minutes:
Resolution #7478
BE IT RESOLVED THAT: Minutes of the March 25, 2014 Village of Cayuga Heights Board of Trustees Meeting be
approved as written in Exhibit FYE2014-75.
Motion: Trustee Robinson
Second: Trustee Salton
Ayes: Crooker, Hamilton, Robinson, and Salton
Nays: none
Abstentions: Woodard
Motion carried
3. Approval of Minutes:
Resolution #7479
BE IT RESOLVED THAT: Minutes of the April 7, 2014 Village of Cayuga Heights Board of Trustees Organizational
Meeting be approved as written in Exhibit FYE2015-01.
Motion: Trustee Crooker
Second: Trustee Hamilton
Ayes: Crooker, Hamilton, Supron, and Woodard
Nays: none
Abstentions: Robinson and Salton
Motion carried
4. Privilege of the Floor (PoF):
Mark Mecenas wondered if the Board would provide feedback on a bulleted list that he emailed to the Mayor. It was
determined that not all members of the current board received the list forwarded to the Trustee distribution. A Zoning Task
Force has been formed and their initial meeting will be held on April 28th. Mr. Mecenas would appreciate having a structure
upon which to develop a conceptual design. Mayor Supron expressed her impression that in the aforementioned email the
height of his envisioned building is a significant departure from his initial conceptual plan. Superintendent of Public Works
Cross recommended that an option may be to treat Mr. Mecenas’ proposal as a unique request under the Village’s Planned
Unit Development guidelines. That would remove the onus for a zoning change which would apply to all structures in the
Commercial District. Mr. Mecenas and Supt. Cross will meet and discuss that possibility. The topic may again be raised at
the May 12th BOT Meeting.
It was decided that the permitting question regarding JJ’s Café change of ownership would be addressed. Supt. Cross
presented background on the issue at hand. Attorney Marcus and Supt. Cross determined that current applicable code falls
under a section regarding permitting food service or gas station businesses which predates formation of the Planning Board.
In these cases it falls to the BOT and not the Zoning Board or Planning Board to make a determination.
Trustee Friend joined the meeting at this point.
The question of an expiration date on this kind of permit was discussed. Although Supt. Cross has been aware that permit
renewal should be undergone; he has not, due to time constraints, enforced this.
Resolution #7480
BE IT RESOLVED THAT: A Public Hearing will be held at the May 12, 2014 Village of Cayuga Heights Board of
Trustees Meeting for the purpose of permitting a continued food service business housed at the current JJ’s Café site.
Motion: Trustee Crooker
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Chief Steinmetz extended his thanks to the current owners of JJ’s for their service to the community and for their support of
the Cayuga Heights Police Department.
5. FYE2015 Budget (Exhibit FYE2015-02)
Various topics related to the Tentative Budget were discussed. An exchange on the decision to raise the percentage of
healthcare premium contribution to be made by non-bargaining unit employees took place. The BOT decided that keeping
the tax levy within the tax cap, yet raising the tax rate sufficiently to keep fund balance steady was the best course of action.
Resolution #7481
BE IT RESOLVED THAT: The Tax Levy for Fiscal Year June 1, 2014 – May 31, 2015 for the Village of Cayuga
Heights will be set at $6.34 per $1,000 of property assessed value. The change is an increase of 1.9% in the Tax Levy Rate.
Motion: Trustee Hamilton
Second: Trustee Salton
Ayes: Crooker, Friend, Hamilton, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Supt. Cross asked if the Sewer Rate had been established at the Organizational Meeting on April 7, 2014. It had not.
Following a brief discussion and explanation the following was proposed:
Resolution #7482
BE IT RESOLVED THAT: The Sewer rate for FYE2015 will remain unchanged for the Village of Cayuga Heights.
Motion: Trustee Crooker
Second: Trustee Salton
Ayes: Crooker, Friend, Hamilton, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
6. Report of the Mayor:
A resolution recognizing Mr. Martin Harms’ service as Chair of the Planning Board will be presented during the May12,
2014 Board of Trustees Meeting.
7. Report of the Trustees:
No reports to be presented.
8. Report of Superintendent of Public Works Cross: (Exhibit FYE2015-03)
a. Phosphorus level testing results were very good last month; one of our best.
b. Soluble Reactive Phosphorus testing results were excellent as well. It measures how much phosphorus is usable by
organisms in the lake. This testing is not required by the DEC or the Cayuga Lake Modeling Project. It was proposed
that an article in Village Voices to share this good news would be appropriate.
c. A project to improve drainage on Winthrop Drive has been submitted for grant funding from the Tompkins County
Stream Corridor Restoration and Improvement Fund.
d. Supt. Cross attended training that qualifies the Village to apply for funding under Safe Routes to School Grants.
Although it is too late to apply for this year, work will be performed by a summer intern that will allow the Village to
be more prepared for the next round of funding.
10. Report of Clerk & Treasurer Mangione (Exhibit FYE2015-04)
Resolution #7483
BE IT RESOLVED THAT: The Village of Cayuga Heights/ Location code 40151 hereby establishes the following as
reflected in Exhibit FYE2015-04 standard work days for elected and appointed officials and will report the following days
worked to the New York State and Local Employees’ Retirement System based on the time keeping system records or the
record of activities maintained and submitted by these officials to the clerk of this body.
Motion: Trustee Salton
Second: Trustee Woodard
Discussion: none
Ayes: Crooker, Friend, Hamilton, Robinson, Salton, and Woodard
Nays or abstentions: none
Motion carried
Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 9:28 p.m.
EXHIBIT 2015-006
May 9, 2014
Honorable Kate Supron
Board of Trustees
Village of Cayuga Heights
Monthly Report – May, 2014
We had 46 total calls for the month of April. There were 21 calls in the Village of Cayuga Heights, 20
calls in the Town of Ithaca and 5 mutual aid requests. We had 29 EMS runs and 27 fire calls. Our EMTs
had a busy month in April. We responded to three separate calls through the month for patients in cardiac
arrest. In all three cases we performed CPR and advanced life support procedures and working with Bangs
Ambulance and regained pulses prior to the patients arriving at the hospital. It was an amazing month for
our EMS providers.
April was a great month for training. Early in the month we did our annual SCBA recertification. All
firefighters in the department must recertify annually with our self-contained breathing apparatus. Exterior
firefighters are required to demonstrate their proficiency in donning the SBA. Interior firefighters must
demonstrate that they can don the SCBA, perform full and partial escapes to get through confined areas, do
a search in a dark room and then use the bail-out system to exit a second floor and rappel to the ground.
All department firefighters must do this recertification to maintain membership. Late in the month we did
a joint training with the FAST teams from the Dryden and Cortlandville Fire Departments. We did this
training with these departments because we work closely with Dryden on scenes and Cortlandville is the
primary mutual aid department from the north side of the Town of Dryden. This was a fantastic training
and we are planning to do this again this summer. Bangs Ambulance came to the station in April for a
training on ambulance operations. We try to do this training annually with Bangs. There was also a
training on penetrating trauma offered through Cayuga Medical Center with Dr. Anthony Hsu. Several of
our EMTs attended the training.
With the approval of the Village budget we have started to schedule the projects that were budgeted for. In
June we will have the driveway sealed and striped, the air conditioning unit replaced the in the radio room
and the carpet replaced in the office area. We will order all of the budgeted equipment for delivery through
the summer.
We have two bunkers who have lived at the station for two years who are leaving in May. When we posted
the rooms to the department we immediately had several members who applied for the bunking positions.
Fire Council looked through the candidates and chose two firefighters to fill the rooms. We also had
several members who have requested to bunk over the summer while taking fire and EMS classes in the
area. We will be fully staffed at the station through the summer. We are very pleased with the staffing at
the department at this time.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
EXHIBIT 2015-007
REPORT OF PUBLIC WORKS
Thursday, May 01, 2014
TO: MAYOR AND BOARD OF TRUSTEES
FROM: Jeffrey Frisbie; Asst. Superintendent of Public Works
PERIOD: April 2014
REPORT BY DEPARTMENT:
1. PUBLIC WORKS
a. Street System: Potholes have been patched
b. Storm Water System:
i. Catch-basins undergo systematic cleaning
ii. Creeks are monitored to keep them clear of debris.
c. Water System: Water-main project on Triphammer Road has been completed jointly with
the City of Ithaca.
d. Sewer System: Continued flushing is planned.
e. Buildings and Grounds:
i. Reconstruction in the Police Department has been completed.
ii. Arbor Day Celebration took place at CHES
f. Personnel: Wayne Relyea has returned to full duty.
g. Safety:
i. The New York State Insurance Fund (NYSIF) conducted an annual safety survey of
the DPW work and storage areas at 123 Sheldon Road. With the exception of two
recommendations, which were acted on immediately, areas were found to meet
OSHA standards.
The department was praised for its diligence in development of an effective safety
program.
ii. A Safety Action Plan has been developed and is followed at the department with
annual refresher training focused on areas which pose the greatest risk. The next
training is scheduled on May 29, 2014; it will include Roadway Worker Safety,
Back Safety, and General Safety Awareness.
EXHIBIT 2015-008a
May 7, 2014
To: The Honorable Mayor Supron
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for April, 2014
In the month of March the police department received 331 calls for service. In addition to these calls, 118 uniform traffic tickets were issued and 12
parking violations were cited. A breakdown of the calls for service is as follows:
4 felony complaints of burglary were reported. Of these 4 incidents 2 were found to be forced entry. Residents stated that access had been gained
to their home through damage to a locked door or window. In the 2 remaining incidents residents stated that their homes were either unlocked or a
key was easily accessed. Reported Items including jewelry, computer related items, cash money, and prescription medicine. There is a suspect and
the investigation is continuing.
8 misdemeanor incidents were handled including 2 for theft, 2 for fraud, and 4 for vehicle and traffic. Both of the theft complaints were of larceny
from a motor vehicle. Residents reported that their unlocked vehicles had been entered and items including loose change, music cds and
prescription medication had been taken. There are no suspects in these cases and the investigations are ongoing. The 2 complaints of fraud
consisted of residents receiving suspicious phone calls requesting information regarding bank account and tax information. Officers attempted to
make contact with the callers however the numbers shown on caller ID came back not in service. No exchange of money or personal information
occurred. 4 traffic stops led to 3 misdemeanor charges of driving while intoxicated, 2 misdemeanor charges for DWI-Driving with blood alcohol
.08 of 1% or higher, 1 misdemeanor charge of DWI-driving with blood alcohol .18 of 1% or higher, 3-aggravated unlicensed operation of a motor
vehicle 3rd, and 1 driving while registration suspended or revoked.
1 penal law violation for Harassment was reported. The complainant stated that an acquaintance had sent him numerous threating text messages
while he was at a location in the Village. The suspect was contacted and warned not to contact the complainant any further or harassment charges
would be filed.
1 report local law violation Noise-Party/Social Event of Gathering occurred. A complaint of loud music was made. After investigation it was
found that a local fraternity was having an unregistered party at their house. Contact was made with the house president and he was cited for
charges of the Local Law Noise Violation.
There were 5 Motor vehicle accidents investigated, none involving deer.
No other incidents were reported involving deer.
In summary, 6 persons were arrested and the following 10 charges were filed: 2-DWI 1st Offense, 2-Operating a Motor Vehicle with .08 of 1% of
alcohol in the blood, 1-Aggravated DWI Operating a Motor Vehicle with .18 of 1% of alcohol in the blood, 3-Aggravated Unlicensed Operation of
a MV 3rd, 1-Local Law-Noise/Party Social Event or Gathering and 1-Execution of a Bench Warrant.
Over the course of this month police department members took part in the following trainings and events: The first week in April officers Chad
Lansing and James Landon attended Basic Investigative Photography Training. On the 23rd part-time officers completed annual spring firearms
qualifications while full time officers completed their qualifications on the 29th. On the 25th, Sergeant Jerry Wright completed the
Translator/Interpreter Program facilitated by the Cornell University Public Service Center.
The full time officers worked a total of 41.5 hours of overtime and the part time officers worked a total of 230 hours.
Sincerely,
Chief James Steinmetz
EXHIBIT 2015-008b
CAYUGA HEIGHTS
POLICE DEPARTMENT
April 2014
Total Traffic Citation Report, by Violation
Violation Description Totals_
7BLL#1-96 NO PARKING ZONE 8
7CLL#1-96 WRONG SIDE TO CURB OR EDGE 2
7DLL#1-96 OVERNIGHTPARKING 2____
Report Totals 12
EXHIBIT 2015-008c
04/30/2014 Uninspected Motor Vehicle Wyckoff Rd
04/28/2014 Inadequate/No Muffler Hanshaw Rd
04/28/2014 Operate W/O Insurance Hanshaw Rd
04/28/2014 Disobey Traf Control Device (Spd) Hanshaw Rd
04/27/2014 Operating W/O Insurance North Triphammer Rd
04/27/2014 Disobeyed Traffic Control Device (Speed) N Trip Rd
04/27/2014 Op Motor Vehicle- Mobile Phone (L-Ear) North Triphammer Rd
04/26/2014 Disobeyed Traffic Control Device East Upland Rd
04/25/2014 Operating W/O Insurance Savage Farm Drive
04/25/2014 Unregistered Motor Vehicle Savage Farm Drive
04/24/2014 Disobeyed Traffic Control Device Triphammer Road
04/24/2014 Driving While Intoxicated (Misd) State Rt 13
04/24/2014 Disobeyed Traffic Control Device Hanshaw Rd
04/24/2014 Improper/No Signal Pleasant Grove Rd
04/24/2014 Disobey Traffic Control Device Pleasant Grove Rd
04/24/2014 Disobey Traffic Control Device Pleasant Grove Rd
04/24/2014 Driv'g W/.08 Of 1% or More Of Alc (Misd) State Rt 13
04/24/2014 Op Motor Vehicle- Mobile Phone State Rt 13
04/24/2014 Speed Over 55 Zone State RT 13 78 55
04/24/2014 Operating W/O Insurance Pleasant Grove Rd
04/24/2014 Operating W/O Insurance-No Valid Card Ch Rd
04/24/2014 No/Insufficient Tail Lamps Cayuga Heights Rd
04/24/2014 Unreg Motor Vehicle-No Valid Card I C H Rd
04/24/2014 Operating W/O Insurance Pleasant Grove Rd
04/22/2014 Uninspected Motor Vehicle Hanshaw Rd
04/22/2014 Disobey Traf Cont Device Stop Sign E Upland Rd
04/22/2014 Disobeyed Traffic Control Device Oak Hill Rd
04/22/2014 Unregistered Motor Vehicle Pleasant Grove Rd
04/22/2014 Disobeyed Traffic Control Device Triphammer Rd
04/21/2014 Operating a Motor Vehicle W/O Insurance, E Upland Rd.
04/21/2014 Operate Motor Vehicle Using Port Elec Dev N Trip Rd
04/21/2014 No/Inadequate Lights State Route 13
04/21/2014 Aggravated Unlic Op 3rd (Misd) State Route 13
04/21/2014 Disobeyed Traffic Control Device Hanshaw Rd.
04/21/2014 Disobeyed Traffic Control Device E. Upland Rd.
04/21/2014 Operate Motor Vehicle While Using Portable Elec Dev N Trip Rd
04/20/2014 Disobey Traffic Control Device Pleasant Grove Rd
04/20/2014 Improper/No Signal Pleasant Grove Rd
04/20/2014 Disobey Traffic Control Device Pleasant Grove Rd
04/19/2014 Disobeyed Traffic Control Device N Triphammer Rd
04/19/2014 Operating Out Of Class N Triphammer Rd
04/19/2014 Uninspected Motor Vehicle N Triphammer Rd
04/19/2014 No Front Plate N Triphammer Rd
04/19/2014 Uninspected Motor Vehicle-Jan 2013 Hanshaw Rd
04/19/2014 Operate W/O Insurance-No Valid Card N Trip Rd
04/19/2014 Driver's View Obstructed Triphammer Rd
04/18/2014 Disobeyed Traffic Control Device C H Rd
04/18/2014 Uninspected Motor Vehicle North Triphammer Rd
04/18/2014 No/Insufficient Tail Lamps (Pass Side) St Rte. 13
04/18/2014 Unlicensed Operator State Route 13
04/18/2014 No/Inadequate Lights St Rte. 13
04/18/2014 Aggravated Unlic Op 3rd (Misd) State Route 13
04/18/2014 Uninspected Motor Vehicle North Triphammer Rd
04/18/2014 No/Insufficient Tail Lamps Hanshaw Road
04/18/2014 No/Insufficient Tail Lamps Hanshaw Rd
04/18/2014 Uninspected Motor Vehicle (01/14) Pleasant Grove Rd
04/18/2014 Op Motor Vehicle- Mobile Phone Pleasant Grove Rd
04/18/2014 Op Motor Vehicle- Mobile Phone (Right Ear) Pleasant Grove Rd
04/18/2014 Uninspected Motor Vehicle Hanshaw Road
04/17/2014 Speed in Zone N. Triphammer Road 49 30
04/17/2014 Operating without Insurance Hanshaw Road
04/17/2014 Uninspected Motor Vehicle Hanshaw Road
04/16/2014 Speed in Zone Cayuga Heights Rd 50 30
04/16/2014 Uninspected Motor Vehicle Midway Road
04/16/2014 Disobeyed Traffic Control Device N. Trip Rd
04/16/2014 Disobey Traffic Control Device Cayuga Heights Rd
04/15/2014 No/Inadequate Lights Hanshaw Rd
04/15/2014 Disobey Traffic Control Device Pleasant Grove Rd
04/13/2014 Disobeyed Traffic Control Device Pleasant Grove Rd
04/13/2014 Operating Without Insurance Pleasant Grove Rd
04/12/2014 Operate Motor Vehicle/Mc/Bic W/More 1 Earphone Triphammer Rd
04/12/2014 Disobey Traffic Control Device Pleasant Grove Rd
04/12/2014 Operating W/O Insurance Pleasant Grove Rd
04/12/2014 Op Motor Vehicle- Mobile Phone Hanshaw Rd
04/12/2014 Operate Motor Vehicle While Using Portable Elec Dev Hanshaw Rd
04/12/2014 Op Motor Vehicle- Mobile Phone Hanshaw Rd
04/11/2014 Disobey Traffic Control Device Cayuga Heights Rd
04/11/2014 Unregistered Motor Vehicle North Triphammer Rd
04/10/2014 No/Inadequate Lights Pleasant Grove Road
04/10/2014 No/Insufficient Tail Lamps N. Triphammer Rd.
04/10/2014 No/Insufficient Tail Lamps Hanshaw Road
04/10/2014 No/Insufficient Tail Lamps N. Triphammer Rd.
04/10/2014 Op Motor Vehicle- Mobile Phone North Triphammer Rd
04/10/2014 Op Motor Vehicle- Mobile Phone Hanshaw Rd
04/10/2014 Operate Motor Vehicle While Using Portable Elec Dev N Trip Rd
04/10/2014 Op Motor Vehicle- Mobile Phone North Triphammer Rd
04/10/2014 Disobeyed Traffic Control Device Hanshaw Rd
04/10/2014 Operating Without Insurance Triphammer Rd
04/10/2014 Speed in Zone Triphammer Rd 45 30
04/10/2014 Disobeyed Traffic Control Device Hanshaw Rd
04/10/2014 Uninspected Motor Vehicle Hanshaw Rd
04/10/2014 Op Motor Vehicle- Mobile Phone North Triphammer Rd
04/09/2014 Disobeyed Traffic Control Device N Triphammer Rd
04/09/2014 No/Inadequate Lights Pleasant Grove Road
04/09/2014 No/Inadequate Lights Pleasant Grove Road
04/09/2014 Operating Without Insurance N Triphammer Rd
04/09/2014 Disobey Traffic Control Device Cayuga Heights Rd
04/08/2014 Uninspected Motor Vehicle Hanshaw Rd
04/08/2014 No/Inadequate Lights Pleasant Grove Road
04/08/2014 Operating without Insurance Pleasant Grove Road
04/08/2014 Operating without Insurance Pleasant Grove Road
04/08/2014 Disobeyed Traffic Control Device Pleasant Grove Rd
04/07/2014 Agg Unlic Op 3rd (Misd) Cayuga Heights Rd
04/07/2014 Agg DWI-Blood Alcohol Content .18 C H Rd
04/07/2014 Driving While Intoxicated (Misd) Cayuga Heights Rd
04/07/2014 Impr Operate or Unsafe Turn/ W/O Signal Ch Rd
04/07/2014 Failed To Keep Right Cayuga Heights Rd
04/07/2014 Consumption/Alc In M V Cayuga Heights Rd
04/07/2014 Driv'g W/.08 Of 1% or More of Alc (Misd) C H Rd
04/06/2014 Speed in Zone N Triphammer Rd 50 30
04/06/2014 Disobeyed Traffic Control Device Triphammer Rd
04/05/2014 Uninspected Motor Vehicle Hanshaw Rd
04/03/2014 Leaving/Scene Property Damage Acc. 201 Forest Drive
04/03/2014 Failed To Keep Right Forest Drive
04/02/2014 Operating Out Of Class Sr 13
04/02/2014 Speed Over 55 Zones Sr 13 72 55
04/02/2014 Uninspected Motor Vehicle-March 2013 Highland Rd
04/02/2014 No/Insufficient Tail Lamps N Triphammer Rd
Query Returned 118 Records.
EXHIBIT 2015-009
VILLAGE OF CAYUGA HEIGHTS
CLERK’S REPORT
May 12, 2014
1. New York State Insurance Fund (NYSIF) performed an annual site safety survey of Marcham Hall
on April 17, 2014. A few recommendations were made; two (2) items were resolved in the Police
Department when construction was completed. A long standing issue of extension cord use in the
Court Room was discussed. It was agreed that they are to be moved to a position along the
outside wall when not in use.
2. The Tompkins County Board of Assessment is in receipt of all information required to produce the
tax statements for year 2014. Delinquent water payments of $17,594.15 and delinquent sewer
payments of $4,906.29 have been relevied for collection onto the tax bills.
3. A Legal Notice informing Village residents of dates on and by which taxes will be received in the
Village office and penalty rates to be assessed for late payment will appear on June 2nd and 3rd in
the Ithaca Journal.
4. Water and sewer payments will be received up to and including May 22nd without penalty.
Quarterly billing totals for this quarter are $118,472.64 for water and $34,942.54 for sewer.
5. All regular tasks have been completed as needed.
Respectfully submitted,
Joan M. Mangione
Village Clerk
EXHIBIT 2015-009b
VILLAGE OF CAYUGA HEIGHTS
TREASURER’S REPORT
May 12, 2014
1. Bank Balance: $2,418,297.21 as of April 30, 2014
2. Audit
a. FYE2013 Audit field work was completed by CDLM the week of March 3 – 7. Written report should
be available in the next few weeks.
3. Budget
a. Constitutional Tax Limit reporting has been submitted and accepted by NYS OSC.
b. Real Property Tax Cap reporting has been submitted and accepted by NYS OSC.
c. The Village’s FYE2015 Adopted Budget and all required supporting schedules have been
submitted and accepted by NYS OSC.
d. List of Budget Journal adjustments to be distributed and discussed.
4. Bond and BAN Financing
a. May 15, 2014 an interest only payment in the amount of $12,900 is due on the fire station.
b. On May 22, 2014 the Water Improvement Bond Anticipation Note (BAN) of $775,000 will be paid
with $75,000 from the Water Fund (F) and a BAN of $700,000. Tompkins Trust is the financing
institution offering an interest rate of 1.65%
5. Transfers – $182,467.80 transferred from General Fund checking to Trust & Agency for payroll, 75%
of the retiree healthcare premium, and payroll processing fees.
6. Revenues & Expenditures – April 2014 reporting
7. Current Expenses - Unaudited Abstract #12 dated May 12, 2013: as distributed Friday May 9, 2014.
8. Approval of May Abstract –
BE IT RESOLVED THAT: Abstract #12 for FYE2014 consisting of TA vouchers 122 - 131 in the
amount of $ 16,128.15 and General Fund vouchers 827 - 931 in the amount of $ 266,956.13 is
approved and the Treasurer is instructed to make payments thereon.
9. Special Board Meeting
Request an additional May meeting of the Board on May 28 or May 29 for the approval Abstract 13.
Creation of an abstract listing remaining FYE2014 vouchers reduces the number of required accruals
to close the fiscal year.
Respectfully submitted,
Joan M. Mangione
Village Treasurer