HomeMy WebLinkAbout11-12-2013 agenda
FYE2014 Exhibit No.
1. Approval of Meeting Minutes
a. October 15, 2013 32
b. October 21, 2013 33
c. November 6, 2013 34
2. Report of Fire Superintendent Tamborelle 35
Submitted Report *
3. Report of Asst. Superintendent of Public Works Frisbie 36
Submitted Report *
4 Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Website – Privilege of the Floor Guidelines
5 Report of Mayor Supron
a. Appoint Peter Salton to Tompkins County Healthcare Consortium board
b. Comprehensive Plan Update
Website - http://www.cayuga-heights.ny.us/Comp Plan 10/1/2013 draft
c. Deer Management Update
i. White Buffalo - Contract Negotiations
ii. Property Use Mapping - ongoing
iii. Proposed Local Law ‘J’ – Regulating Weapons Discharge 37
iv. License Modification - approved
Website - http://www.cayuga-heights.ny.us/Deer Population Control
d. Proposed Local Law I – Amendment to Local Law 2 Regulation of Lock Box 38
6 Report of the Trustees
7 Report of Chief Steinmetz 39a,b,c
Submitted report *
8 Report of Superintendent of Public Works Cross
9 Report of Clerk & Treasurer 40a,b
Submitted report *
10 Report of Attorney Marcus
11 Executive Session (as necessary)
12 Adjournment
* All Exhibits and Reports are located on http://Cayuga-Heights.ny.us/BOT Meeting Package unless otherwise noted
VILLAGE OF CAYUGA HEIGHTS
Board of Trustees
Regular Meeting
CHFD Station
November 12, 2013
7:00 p.m.
AGENDA
EXHIBIT FYE2014 – 32
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, October 15, 2013
CHFD Station BOARD OF TRUSTEES MEETING 7:00 p.m
Present: Mayor Supron; Trustees: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton; Attorney Marcus; Fire
Superintendent Tamborelle; Superintendent Cross; Asst. Superintendent of Public Works Frisbie; Police Chief Steinmetz;
Deputy Clerk Podufalski.
Absent: Clerk & Treasurer Mangione.
Call to Order: Mayor Supron called the meeting to order at 7:03 p.m.
1. Approval of Minutes:
Resolution #7367
BE IT RESOLVED THAT: Minutes of the September 9, 2013 Village of Cayuga Heights Board of Trustees Meeting be
approved as written in Exhibit FYE2014-23.
Motion: Mayor Supron
Second: Trustee Riesman
Ayes: Hamilton, Riesman, Robinson, and Salton
Nays: none
Abstentions: Crooker and Karns
Motion carried
2. Report of Fire Superintendent Tamborelle: (Exhibit FYE2014-24)
Submitted report (website – contained in Meeting Packet October 15, 2013)
It was a busy month for the fire department. As noted in the report, there was participation in the NYC Tunnel to the Towers
5k Run to benefit the Steven Siller Foundation. Training for new and established members is planned and ongoing. The
number of EMS calls has been trending higher with the exception of the spring months.
3. Report of Asst. Superintendent of Public Works Frisbie: (Exhibit FYE2014-25a, b)
Submitted report (website – contained in Meeting Packet October 15, 2013)
Capital projects have all been completed for the year. Drainage issues are continually monitored and analyzed to determine
if a different solution needs to be undertaken. Fall leaf pick-up started as of the week of October 14th.
4. Privilege of the Floor (PoF):
Mayor Supron opened PoF and offered a brief summary of guidelines of which speakers should be aware.
Bruce Levitt complemented the BOT for its tenacity on implementation of the Deer Management program. He also
expressed concern that the Hanshaw Road improvements will result in higher rates of speeding.
Mindy Mindlin noted that the Village’s website does not list all of the BOT meeting minutes. Mayor Supron explained that
due to staffing changes, website changes are underway. Meeting minutes are included as an exhibit in the packet prepared
and posted on the website for each meeting. All meeting minutes are available by request from the Clerk’s office. A FOIL
request was transmitted to Deputy Clerk Podufalski. Curiosity regarding the content of the Deer Management discussion to
take place later in the meeting was expressed.
PoF was closed.
5. Report of Mayor Supron:
a. Agreement to Change the Bolton Point Water Rate Schedule (Exhibit FYE 2014-26)
Information on previous rate changes and explanation of the proposed revision to a lower minimum usage schedule was
presented and discussed.
Resolution #7368
WHEREAS, the Village of Cayuga Heights entered into an agreement of inter-municipal cooperation with several other
municipalities creating the Southern Cayuga Lake Intermunicipal Water Commission ("SCLIWC") and authorizing the
construction by such Commission of the Bolton Point water treatment plant and related transmission and other facilities,
which agreement was restated as of June 5, 1979, and which agreement has been subsequently amended from time to time
(such agreement as so amended being hereinafter referred to as the "SCLIWC Agreement"); and
WHEREAS, the SCLIWC Agreement included a schedule of the water rates to be charged, which schedule has been
amended from time to time; and
WHEREAS, the parties to the SCLIWC Agreement wish to amend the Agreement to revise the water rates, and a copy of
the proposed amendment has been submitted to this Board for its approval; and
WHEREAS, the Village of Cayuga Heights Board of Trustees finds it is in the best interests of the Village of Cayuga
Heights and its citizens to effect the proposed water rate revisions;
NOW, THEREFORE, BE IT
RESOLVED, that the Village of Cayuga Heights Board of Trustees, in accordance with Article 8 of the New York State
Environmental Conservation Law - the State Environmental Quality Review Act ("SEQR") and 6 NYCRR Section 617.5,
hereby determines that adoption of said proposed amendment and the establishment of water rates constitute a Type II
action, constituting "routine or continuing agency administration and management, not including new programs or major
reordering of priorities that may affect the environment," and thus may be processed without further regard to SEQR; and be
it further
RESOLVED, that the Village of Cayuga Heights Board of Trustees hereby authorizes on its behalf the execution of the
proposed amendment to the SCLIWC Agreement submitted to this meeting, approving thereby the amendment to the rate
schedule so as to revise the water rates to be charged under the SCLIWC Agreement effective January 1, 2014 to the flat
rate charge per thousand gallons of water equal to four dollars and eight cents ($4.08); and be it further
RESOLVED, that upon the approval by all required parties of the proposed amendment to the SCLIWC Agreement setting
the increased rate of $4.08 per thousand gallons of water, and concurrently with the effective date of such amended rate as
provided for in the approved amendment to the SCLIWC Agreement, the Village of Cayuga Heights Board of Trustees
hereby establishes the foregoing increased rate as the base rate chargeable to each owner of property that is provided with
water service by connecting to the Village of Cayuga Heights Water System, all such water service charges being subject to
the additional water rate surcharge (currently 79%) imposed by the Village from time to time by resolution of the Village
Board of Trustees.
Motion: Trustee Karns
Second: Trustee Salton
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
b. Comprehensive Plan (CP) 10/1/2013 draft
http://www.cayuga-heights.ny.us/CompPlan.html
Further refinements have been made to the draft of the Comprehensive Plan. The update draft will be available on the
website as soon as practicable. A joint Planning Board and Board of Trustees Meeting will be held to discuss the CP on
Monday, October 21, 2013 at Marcham Hall at 7:30 p.m.
c. Time Warner Cable
Request for Payment of Underpaid Franchise Fees (Exhibit FYE 2014-26)
A letter to Ms. Alice J. Kim, Director – Government Relations was reviewed by the BOT.
Resolution #7369
To grant authorization to Mayor Supron to sign a formal request for payment of underpaid franchise fees by Time Warner
Cable as written in Exhibit FYE2014-27b.
Motion: Trustee Crooker
Second: Trustee Robinson
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
Trustee Salton represents the Village on the TCCOG cable contract negotiation committee. Work on a TWC contract
proposal continues with municipalities disinclined to accept the provider’s request for a fifteen (15) year agreement.
d. Deer Management Planning
October 15, 2013 is the date by which return of Property Use Permission Forms to the CHPD was requested. Contract
negotiations with Cornell through Paul Curtis regarding research obligation is ongoing. The Village’s DEC license
renewal submission has been prepared and sent. A Cornell sponsored event on wildlife management takes place during
the week of October 21 – 25.
e. Zoning Board of Appeals Alternate Member Vacancy
Resolution #7370
BE IT RESOLVED: To authorize for the remainder of a term until the Organizational Meeting to be held in April 2014,
the naming of Village resident, Sue Manning to the open seat of alternate on the Village of Cayuga Heights Zoning Board of
Appeals.
Motion: Trustee Karns
Second: Trustee Salton
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
6. Report of the Trustees:
Trustee Riesman presented the annual fundraising letter to residents from the Cayuga Heights Fire Company.
Resolution #7371
BE IT RESOLVED: To grant permission for the Cayuga Heights Fire Company’s solicitation letter to be sent to residents
of the Village of Cayuga Heights.
Motion: Trustee Riesman
Second: Trustee Karns
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
7. Report of Chief Steinmetz: (Exhibit FYE2014-29a,b,c)
Submitted report (website – contained in Meeting Packet October 15, 2013)
A discussion of burglaries in and around the Village took place. Trustee Crooker asked Chief Steinmetz what he
recommends as an optimal method and frequency of communicating crime alerts. Whenever there is a safety concern or a
pattern of break-ins, there should and will be notification.
a. Amendment to Local Law: Lock Boxes (Exhibit FYE2014-30)
Resolution #7372
BE IT RESOLVED: To schedule a Public Hearing on the amendment to Local Law #2 Regulating Lock Boxes
Motion: Trustee Karns
Second: Trustee Salton
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
b. Resignation of Officer David Lanning, Jr.
Resolution #7373
BE IT RESOLVED: To accept the resignation and retirement of Officer David Lanning, Jr. effective September 29, 2013.
Motion: Trustee Riesman
Second: Trustee Crooker
Discussion: Trustee Salton expressed the appreciation of the Board of Trustees for Officer Lanning’s fifteen (15) years
of service to the Village of Cayuga Heights.
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
c. Update on the status of the hiring process for a replacement officer.
d. Community Fireworks Reimbursement: Other municipalities were compensated for the cost of additional manpower
during the annual fireworks demonstration. The Cayuga Heights Police Department assigned two (2) additional
officers but, received no consideration. It was agreed that for the 2013 Community Fireworks, the Village would
receive payment for one of the extra officers; no payment has been received to date.
e. Vest Partnership: The grant monies have been received. The amount was approximately $1,200 less than requested.
f. Both the Police Clerk and the Department Sergeant are off their Civil Service probationary period. The Chief
expressed his appreciation and complements to Jackie Carr and Sergeant James Wright.
g. Personnel issues and matters regarding completion of department policy review.
8. Report of Superintendent of Public Works Cross:
a. The public hearings for Kendal were inadvertently advertised for October 2nd instead of the 28th. The notices will
reappear with the correct date; if however, anyone wishes to speak at the Joint Meeting to be held on October 21st,
they will be allowed to do so. Comments if so given will be incorporated with any expressed at the October 28th
Planning Board Meeting
b. Progress on the Hanshaw Road project has been being closely monitored.
c. NYSDEC will be in receipt of the Village’s wastewater treatment phosphorus limit test results from the end of
September. It is anticipated that their response will be received by the end of October.
d. Village ordinances regulating placement of public service signage are in need of review for enforceability and
constitutionality.
e. Need for a designated space for a women ’s locker room will be analyzed.
9. Report of Clerk & Treasurer Mangione (Exhibit FYE2014-30a,b)
Submitted report(s) (website – contained in Meeting Packet October 15, 2013)
Resolution #7374
BE IT RESOLVED THAT: Authorization for the Clerk’s Training Budget (A1410.450) to be modified by $800 drawn on
General Fund Contingency (A1990.400) to allow for disbursements associated with the NYCOM Fall Training School in
September.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
Resolution #7375
BE IT RESOLVED THAT: Abstract #5 for FYE2014 consisting of Trust and Agency Vouchers 43 - 54 and General Fund
vouchers 269 - 366 in the amount of $183,881.19 is approved and instruction is given to the Treasurer for payment thereon.
Motion: Trustee Robinson
Second: Trustee Salton
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
Bids for the purchase of a surplus police vehicle were to have been received by this meeting date. The single bid will be
opened following executive session.
8. Report of Attorney Marcus:
One piece of information to be relayed to the Board during an attorney and client privileged session.
Resolution #7376
BE IT RESOLVED THAT: A discussion of a session of matters leading to the appointment of a particular person or
corporation in addition to a collective negotiation requires the Board of Trustees of the Village of Cayuga Heights to enter
Executive Session.
Motion: Trustee Riesman
Second: Trustee Karns
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
The meeting will reconvene after the Executive session with possible action items.
Meeting of the Village of Cayuga Heights Board of Trustees was suspended by Mayor Supron at 8:43 p.m.
Executive Session
Resolution #7377
BE IT RESOLVED THAT: A discussion of a session of matters leading to the appointment of a particular person or
corporation in addition to a collective negotiation requiring the Board of Trustees of the Village of Cayuga Heights to enter
into Executive Session has been completed.
Motion: Trustee Karns
Second: Trustee Salton
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
Meeting of the Village of Cayuga Heights Board of Trustees was reopened by Mayor Supron at 9:45 p.m.
Resolution #7378
BE IT RESOLVED THAT: Authorization for Mayor Supron to enter into a contract agreement not to exceed $23k with
Cornell for management and research relating to the Village's deer management program pending contract review.
Motion: Trustee Riesman
Second: Trustee Robinson
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
A bid to purchase the surplus 2010 Suburban was opened and discussed. The offer of $7,111 was rejected and other means of
selling the vehicle will be entertained.
Meeting of the Village of Cayuga Heights Board of Trustees was ended by Mayor Supron at 9:55 p.m.
EXHIBIT FYE2014 – 33
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, October 21, 2013
Marcham Hall BOARD OF TRUSTEES & PLANNING BOARD 7:00 p.m.
JOINT MEETING
Present: Mayor Supron; Trustees: Crooker, Karns, Hamilton, and Robinson; Planning Board Chair: Harms;
Planning Board Members: Cowett, Cunningham, Gillespie, Segelken, and Alternate: Hay; Clerk Mangione.
Absent: Trustees: Riesman and Salton
Call to Order: Mayor Supron called the meeting to order at 7:05 p.m.
Public Hearings on two (2) proposed projects at Kendal had inadvertently been noticed in the Ithaca Journal for this
date and time. Attendees were asked if they wished to comment on that subject; none responded affirmatively.
The draft Comprehensive Plan was reviewed in detail. A few minor changes were made. The need for a section to
appropriately conclude the plan was identified. Trustee Hamilton accepted this action item. Planning Board
Member Cowett will make revisions to maps for clarity and continuity with text.
Mayor Supron noted that the next step following completion of these items will be a vote to hold a Public Hearing.
Resolution #7379
BE IT RESOLVED THAT: A session of matters relating to collective negotiation requires the Board of Trustees
of the Village of Cayuga Heights to enter into Executive Session.
Motion: Trustee Hamilton
Second: Trustee Crooker
Ayes: Crooker, Karns, Hamilton, and Robinson
Nays or abstentions: none
Motion carried
Meeting of the Village of Cayuga Heights Board of Trustees was suspended by Mayor Supron at 9:00 p.m.
Executive Session
Resolution #7380
BE IT RESOLVED THAT: A session of matters relating to collective negotiation requiring the Board of Trustees
of the Village of Cayuga Heights to enter into Executive Session has been completed.
Motion: Mayor Supron
Second: Trustee Crooker
Ayes: Crooker, Karns, Hamilton, and Robinson
Nays or abstentions: none
Motion carried
Meeting of the Village of Cayuga Heights Board of Trustees was reopened by Mayor Supron at 9:55 p.m.
Resolution #7381
BE IT RESOLVED THAT: A Memorandum of Understanding with the Village of Cayuga Heights Police
Benevolent Association which sets forth provisions for the extension of the employment contract and includes
contribution to healthcare premiums by its members be entered into by the Village of Cayuga Heights.
Motion: Trustee Hamilton
Second: Trustee Crooker
Ayes: Crooker, Karns, Hamilton, and Robinson
Nays or abstentions: none
Motion carried
Meeting of the Village of Cayuga Heights Board of Trustees was ended by Mayor Supron at 10:00 p.m.
EXHIBIT FYE2014 – 34
Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, November 6, 2013
Marcham Hall BOARD OF TRUSTEES SPECIAL MEETING 9:30 a.m.
Present: Mayor Supron; Trustees: Crooker, Karns, and Riesman; Police Chief Steinmetz; Clerk Mangione.
Absent: Trustees: Hamilton, Robinson, and Salton
Call to Order: Mayor Supron called the meeting to order at 9:45a.m.
Resolution #7382
BE IT RESOLVED THAT: A session of matters leading to the appointment of a particular person or corporation
requires the Board of Trustees of the Village of Cayuga Heights to enter Executive Session.
Motion: Trustee Karns
Second: Trustee Crooker
Ayes: Crooker, Karns, Riesman, Supron
Nays or abstentions: none
Motion carried
Executive Session
Chief of Police Steinmetz recommends Brendan S. Manheim to fill the open position of Patrolman. Discussion of
his qualifications and those of other candidates took place.
Resolution #7383
BE IT RESOLVED THAT: A session of matters leading to the appointment of a particular person or corporation
has been completed by the Board of Trustees of the Village of Cayuga Heights.
Motion: Trustee Riesman
Second: Trustee Karns
Ayes: Crooker, Karns, Riesman, Supron
Nays or abstentions: none
Motion carried
Executive Session ended at 9:58 a.m.
Resolution #7384
BE IT RESOLVED THAT: Brendan S. Manheim will be offered the open position of Patrolman in the Village of
Cayuga Heights Police Department.
Motion: Trustee Riesman
Second: Trustee Crooker
Ayes: Crooker, Karns, Riesman, Supron
Nays or abstentions: none
Motion carried
Disposition of the 2010 Explorer was discussed
Resolution #7384
BE IT RESOLVED THAT: Authorization is given to Mayor Supron for action necessary to complete the sale of
the Village of Cayuga Heights surplus police vehicle for no less than $10,000.
Motion: Trustee Karns
Second: Trustee Crooker
Ayes: Crooker, Karns, Riesman, Supron
Nays or abstentions: none
Motion carried
Meeting of the Village of Cayuga Heights Board of Trustees was ended by Mayor Supron at 10:03 a.m.
November 9, 2013 EXHIBIT FYE2014 – 35
Honorable Kate Supron
Board of Trustees
Village of Cayuga Heights
Monthly Report – October, 2013
We slowed down in October with a total of 36 runs for the month. There were 19 calls in the Village of
Cayuga Heights, 12 calls in the Town of Ithaca and 5 mutual aid requests. We had 19 EMS runs and 17
fire calls. It was another pretty routine month for our responders after an exciting start to the month. On
October 1st we were requested mutual aid to Lansing for a car fire on Route 13. E202 responded with a
full crew and arrived to find a pickup truck on the side of the road fully involved. Crews quickly deployed
lines and had the fire knocked down in a couple minutes. After this fire social media sites had multiple
video posts of our members putting the fire out. It really hit home on how much coverage there is at a
local level and reinforces our commitment to always be professional at all times.
October training really focused on the recruit classes. We decided this year to run the three classes on
three consecutive weekends. While this packed them all into a short time frame it got the recruits together
and training with very little break in the action from week to week. All the new members attended all the
weekend trainings. This year we also required those without CPR cards to attend an additional training
evening to get them CPR cards. We are adamant that every firefighter be able to perform CPR and we
require every member of the department to be current. At our annual training we hold refresher session in
the afternoon to keep everybody current.
We had our open house in early October and it was very well attended. We had a great day for it and all
who attended seemed to enjoy themselves. The big attractions were the Bullex Fire Extinguisher System
that allowed the kids to actually put out a fire safely and also the free hot dogs and grilled cheese. The
Bullex system is a training simulator that we use to do fire extinguisher training internally as well as with
outside groups. The fire company purchased the system with donation funds two years ago and it has
been an excellent public relations tool. We take it all around the community to do training.
The department and company have decided to hold our annual elections and banquet a month early this
coming year. The academic calendar at Cornell has spring break in the last week of March so we would
not be able to hold elections until the second weekend which would push the installation banquet back to
late April and the venue was not available late in that month. Elections will be March 2nd with the
Installation Banquet falling on March 22nd. I will bring the slate of officers to the board for approval at
the March meeting.
There are some issues we are dealing with in the physical plant of the station. We are still having
problems with the air handling units and are working closely with HSC Associates here in Ithaca to figure
out some solutions to our chronic heating and cooling issues. The tiles in hallway floor in the bunker area
are cracking and pulling up. It seems to be some type of “settling” issue with the station and the tiles
along the entire length of the hall have cracked and are coming up. We will have a flooring company
come in to look at things and may plan the repair in the next fiscal year. The station is now 13 years old
and these problems are to be expected.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
EXHIBIT FYE2014 – 36
DPW REPORT
EXHIBIT 2014-37
VILLAGE OF CAYUGA HEIGHTS
PROPOSED LOCAL LAW J OF THE YEAR 2013
A LOCAL LAW AMENDING ARTICLE I, FIREARMS AND OTHER DANGEROUS WEAPONS, OF THE
VILLAGE OF CAYUGA HEIGHTS ARTICLES, AS PREVIOUSLY AMENDED BY LOCAL LAW 1 OF 2012
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section I. PURPOSE AND INTENT.
The purpose of this local law is to amend Article I, Firearms and Other Dangerous Weapons, of the Village of
Cayuga Heights Articles, as previously amended by Local Law 1 of 2012. The intention of this Local Law is to
provide additional detail and terms to the exception to Article I, Section 2 for actions taken in furtherance of the
Village’s deer management program, and to include actions taken by landowners in connection with management of
deer on their property.
Section II. AUTHORITY.
This Local Law is enacted pursuant to the grant of powers to local governments provided for in Section 10 of the
Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York
State Constitution or not inconsistent with any general law relating to its property, affairs, government or other
subjects provided for in said Section 10 of the Municipal Home Rule Law.
Section III. AMENDMENT OF ARTICLE I, FIREARMS AND OTHER DANGEROUS WEAPONS.
As of the effective date of this Local Law, Article I, Firearms and Other Dangerous Weapons, of the Village’s
Articles, as previously amended by Local Law 1 of 2012, shall be amended by deleting Section 2 in its entirety and
replacing it with the following language:
SECTION 2.
It is prohibited within in the Village of Cayuga Heights for any person to carry a firearm, shotgun, rifle, air gun, any
bow or other instrument that can discharge a projectile, when loaded, except in the course of official duty. It is
prohibited within the Village of Cayuga Heights for any person to discharge, or cause to discharge, a firearm,
shotgun, rifle, air gun, any bow or other instrument that can discharge a projectile, except in the course of official
duty or self-defense.
EXCEPTION: The provisions of this Article I, Section 2 shall not apply to actions taken in furtherance of or in
connection with the Village’s deer management program, provided that such actions are taken in accordance with the
following terms:
A. Such actions may be taken by any agent or contractor of the Village of Cayuga Heights, provided that the
agent or contractor takes such actions in accordance with:
(i) a currently valid contract executed by the Village and such agent or contractor; and
(ii) a currently valid New York State Department of Environmental Conservation permit for such
actions; and
(iii) all applicable New York State laws and regulations, including the requirements of New York
State Environmental Conservation Law Section 11-0931, including as such Section may be
amended hereafter.
B. Such actions may be taken by a landowner or group of landowners, or the agents, contractors or employees
of a landowner or group of landowners, provided that the such person or persons take such actions in
accordance with the following terms:
(i) Such actions are taken on the landowner’s property or the group of landowners’ properties.
(ii) Prior to taking such actions, the landowner has delivered to the Village of Cayuga Heights Police
Department a copy of a currently valid New York State Department of Environmental
Conservation Permit to Take or Harass Nuisance or Destructive Wildlife (sometimes referred to
as a “Deer Damage Permit”), or such equivalent permit as the Department of Environmental
Conservation may issue in the future for such purposes, for taking the intended actions, and such
actions are taken in accordance with such permit.
(iii) Such actions are taken in accordance with all applicable New York State laws and regulations,
including the requirements of New York State Environmental Conservation Law Section 11-
0931, including as such Section may be amended hereafter.
(iv) Only hand powered long bow and/or crossbow equipment is used.
(v) In the event that such long bow or crossbow discharge results in the wounding of a deer and that
deer’s movement off of the permit holder’s property, the person responsible for such wounding
(i) shall, prior to entering such other property, make a good faith effort to seek and obtain
permission from the other property owner, and (ii) relocate the carcass of the deer onto the
permit holder’s property, unless such person has received permission from the other property
owner to process the deer carcass on the other property owner’s property.
The terms of these exceptions shall not amend, modify, alter or change any term or provision of this Local Law other
than as expressly set forth in these exceptions.
Section IV. SUPERSEDING EFFECT.
All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict
with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force
and effect.
Section V. VALIDITY.
The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local
Law that can be given effect without such invalid provision.
SECTION VI. EFFECTIVE DATE.
This Local Law shall be effective as of the date of filing with the New York Secretary of State, except that it shall be
effective from the date of service as against a person served with a copy thereof, certified by the Village Clerk, and
showing the date of its passage and entry in the Minutes of the Village Board of Trustees.
EXHIBIT FYE2014 – 38
Village of Cayuga Heights
Proposed Local Law I of the Year 2013
A LOCAL LAW TO PROVIDE FOR THE AMENDMENT AND RESTATEMENT
OF THE VILLAGE OF CAYUGA HEIGHTS
LOCAL LAW CONCERNING EMERGENCY LOCK BOXES
(Village of Cayuga Heights Local Law #2 of the Year 2001, Page 170 of the Village of
Cayuga Heights Laws)
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
SECTION I PURPOSE AND INTENT.
The purpose of this Local Law is to amend and restate Local Law #2 of the year 2001 of the Village of
Cayuga Heights (the “Village”) in order to detail the requirements for the contents of a lock box, to clarify the
roles of the Village’s Code Enforcement Officer and Police Department in connection with enforcement of this
Local Law, to reduce the violation of this Local Law from a Class B Misdemeanor to an offense punishable by
fine, and to reformat this Local Law to correspond to the format of local laws most recently enacted by the
Village. As referenced in Local Law #2 of 2001, the Village has determined that lock boxes are advantageous
in situations that alarm systems have been activated erroneously and in circumstances in which a non-forced
entry to the premises would be desirable to react to an emergency. The intent of this Local Law is to specify
that all lock boxes contain a master key to the premises, that the Code Enforcement Officer may withhold a
certificate of occupancy pending compliance with this Local Law and that the Police Department will be
responsible for enforcement of this Local Law, and that penalties for violation of this Local Law consist of a
structure of fines.
SECTION II AUTHORITY.
This Local Law is enacted pursuant to the grant of powers to local governments provided for in Section 10 of
the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New
York State Constitution or not inconsistent with any general law relating to its property, affairs, government or
other subjects provided for in said Section 10 of the Municipal Home Rule Law.
SECTION III DEFINITIONS.
A. Lock box shall mean a device as prescribed by the Village of Cayuga Heights in coordination
with the Cayuga Heights Fire Department and Cayuga Heights Police Department in which
shall be placed a master key to the premises, access to which box shall be limited and regulated
so that a minimum number of persons shall have access to the key that will open said lock box
and a record is maintained at all times as to the person or persons who may obtain access to the
box. The lock box shall also contain an updated emergency notification list of at least two
individuals with telephone numbers and addresses. This list will be kept updated by said owner
or resident of the property.
B. Alarm system shall mean any system by which notification of a possible fire or burglary is
made, directly or indirectly, to the police and/or fire department or other emergency response
entity or emergency communications center or which activates an audible signal that can be
heard off of the property on which the alarm system is located or a visual signal which can be
seen off of the property on which the alarm system is located. Alarm systems include, but are
not limited to, a municipal fire alarm, radio, telephone leased line, telephone dialer, remotely
supervised alarm systems, or central station systems. Alarm systems shall also include any
system that is activated by motion sensors, infrared sensors or other system designed to detect
illegal entry when such systems are connected, directly or indirectly, to an emergency response
entity such as a police department, remote supervisor, other emergency response dispatcher, or
to an audible or visual alarm that can be heard or seen from off of the property on which the
alarm system is located.
SECTION IV LANDS AND STRUCTURES TO WHICH THIS LOCAL LAW APPLIES
AND CONTENTS OF LOCK BOX.
A. This local law shall apply to all areas of the Village of Cayuga Heights. Lock boxes shall be
required for all new and existing buildings except those one or two family dwellings not
equipped with or serviced by an alarm system.
B. All lock boxes attached to a structure that is presently equipped or serviced by an alarm system
shall have a current master key to the premises and an updated emergency notification list as
prescribed in Section II (A).
SECTION V LOCATION AND ATTACHMENT OF LOCK BOXES.
Lock boxes shall be affixed to the structure in a manner detailed by the manufacturer and in a location
established by the Cayuga Heights Fire Department, Cayuga Heights Police Department or the Village’s
Building/Zoning Enforcement Officer.
SECTION VI RETROFIT REQUIREMENTS.
Any building currently in existence to which this Local Law shall apply shall have a period ending ninety
(90) days from the effective date of this local law within which to comply with the terms of this Local Law.
SECTION VII VILLAGE DEPARTMENT RESPONSIBILITIES.
A. Village Code Enforcement Officer – In the event that the Code Enforcement Officer becomes
aware of the installation of a new alarm system, and the Code Enforcement Officer has
confirmed that the property owner has not complied with the requirements of this Local Law in
connection with that alarm system, the Code Enforcement Officer will notify the Police
Department of such failure, and the Code Enforcement Officer will have the authority to deny
any pending certificate of compliance and/or occupancy for the property until the Code
Enforcement Officer has received confirmation that the owner has complied with this Local
Law.
B. Village Police Department – The Police Department will have the authority and responsibility
for enforcing the provisions of this ordinance.
SECTION VIII PENALTY FOR VIOLATION.
A. A violation of Section IV (A) of this Local Law is hereby declared to be an offense, with
conviction of a first offense punishable by a minimum fine of $50.00 and a maximum fine not
to exceed $100.00. Conviction of a second or subsequent offense it is punishable by a
minimum fine of $100.00 and a maximum fine not to exceed $250.00.
B. A violation of Section IV (B) of this local law is hereby declared to be an offense, with a
conviction of a first offense punishable by a minimum fine of $25.00 and a maximum fine not
to exceed $50.00. Conviction of a second or subsequent offense is punishable by a minimum
fine of $50.00 and a maximum fine not to exceed $100.00.
C. Notwithstanding the above, any first time offender of Section IV (A or B) will be granted the
opportunity to provide to the Village of Cayuga Heights Court proof of compliance to the
cited offense. Any first time violation in which the offender shows proof of compliance will
be dismissed.
D. Compliance shall be done within 45 days. The Village has the burden of proof to establish a
repeat offender.
SECTION IX PARTIAL INVALIDITY.
In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity
of the remaining portions shall not be affected by such declaration of invalidity.
SECTION X EFFECTIVE DATE.
This Local Law shall be effective immediately upon filing in the office of the Secretary of State, except
that it shall be effective from the date of its service as against a person served with a copy thereof, certified
by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of
Trustees.
EXHIBIT FYE2014 – 39a
November 5, 2013
To: The Honorable Mayor Supron
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for October, 2013
In the month of October the police department received 292 calls for service. In addition to these calls, 55 uniform traffic tickets were issued
and 17 parking violations were cited. A breakdown of the calls for service is as follows:
4 felony burglary complaints were reported. After initial investigations it was determined that forced entry was used in 3 of the incidents to
gain access into the homes. The subject(s) entered the homes while residents were away, taking items including jewelry, rare coins,
computer related items, and money. Investigation of these incidents remains ongoing. The department issued 2 email crime alerts to
residents and a press release was forwarded to the Ithaca Journal.
2 misdemeanor complaints were handled. The first was for petit larceny and involved a resident stating that someone entered their unlocked
vehicle overnight taking loose change and cash as well as a buck knife. There are no suspects. The second incident began as a routine traffic
stop in which the driver was found to be intoxicated. An arrest was made including charges of Driving While Intoxicated and Driving with a
blood alcohol percent of .08% or more.
2 penal law violations were reported. One was for trespass. A resident reported that someone had entered her unlocked vehicle in the
evening hours, leaving one door open after fleeing the scene. No items were reported missing. The second took place during a traffic stop.
During the investigation of the stop the driver was found to be in possession of marijuana and arrested.
6 reports for local law violations were handled. 2 of these incidents were for dog control. Both incidents involved neighborhood dogs being
loose in the area. Officers were able to locate the owners and advised them of the consequence of being cited for the Village’s local law. 2
other complaints were for noise complaints involving parties with large gatherings and music that had progressed to outside of the residences.
Members of the houses were advised of the Village’s noise ordinance and directed to turn the music down and keep the gathering inside.
Another report involved subjects being in Sunset Park after hours. The officer notified the subjects of the local law and they left the area
without incident. The final incident involved a resident being notified of the Village’s newly enacted local law “Regulations for the Care and
Mowing of Property”. This took place due to several complaints being received regarding the unkempt property and the DPW and Police
Departments attempting to remedy the on-going situation.
There were 2 Motor vehicle accidents investigated. 1 of these accidents was reported to have involved a deer.
4 other deer incidents were handled. 2 incidents involved the same deer that was seen with a limp and appeared to be injured. After the
officers responded to the location it was determined that the deer was functioning well and was left alone. A third incident involved a
deceased deer tangled in a hammock. The responding officer cut the deer loose and contacted DPW for removal of the carcass. The last
incident was reported as a 4 year old child possibly being struck by a deer that was in the yard. The complainant was not certain of what
exactly happened, however that is what the child had explained. No deer were on the premise upon officer arrival.
A total of 4 persons were arrested; the following 5 charges were filed: 1-Unlawful Possession of Marijuana, 1-Driving while intoxicated 1st
offense, 1- Driving with a blood alcohol percent of .08% or more, 1-Executed a Bench Warrant, 1-LL H-2013 Care and Mowing of Property.
Over the course of this month police department members took part in the following trainings and events: On the 5th Officers James Landon
and Pete Hughes joined the CH Fire Department at its annual open house offering tours of the patrol car and distributing informational
material. On the 19th Chief Steinmetz, Sergeant Jerry Wright, Officer James Landon, and Officer Michael Gray enforced traffic control and
participant safety during the first annual 5K run to benefit the Cayuga Heights Elementary School PTA. Lastly, on the 24th part time officers
performed course requirements for night qualification at the firearms range while full time officers completed their requirements on the 29th.
The full time officers worked a total of 56 hours of overtime and the part time officers worked a total of 262 hours.
Sincerely,
Chief James Steinmetz
EXHIBIT FYE2014 – 39b
CAYUGA HEIGHTS
POLICE DEPARTMENT
October 2013
Total Traffic Citation Report, by Violation
Violation Description Totals
1202-1B VTL ON SIDEWALK 1
7BLL#1-96 NO PARKING ZONE 2
7DLL#1-96 OVERNIGHT PARKING 13
VTL1151-A Driver Failed to Yield Right of Way 1
Report Totals 17
EXHIBIT FYE2014 – 39c
10/31/2013 NO/INADEQUATE LIGHTS HANSHAW RD
10/31/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD
10/31/2013 OPERATING WITHOUT INSURANCE PLEASANT GROVE RD
10/31/2013 NO HEADLAMPS/INCLEMENT HANSHAW RD
10/31/2013 OPER MV/MC/BIC W/MORE 1 EARPHONE HANSHAW RD
10/31/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD
10/31/2013 NO HEADLAMPS/INCLEMENT NORTH TRIPHAMMER RD
10/31/2013 NO HEADLAMPS/INCLEMENT EAST UPLAND RD
10/31/2013 NO HEADLAMPS/INCLEMENT CAYUGA HEIGHTS RD
10/31/2013 DISOBEYED TRAFFIC CONTROL DEVICE RT 13 N
10/31/2013 NO/INADEQUATE LIGHTS PLEASANT GROVE RD
10/30/2013 UNINSPECTED MOTOR VEHICLE PLEASANT GROVE RD
10/30/2013 DISOBEYED TRAFFIC CONTROL DEVICE RT 13 S
10/30/2013 DISOBEYED TRAFFIC CONTROL DEVICE RT 13 S
10/30/2013 SPEED OVER 55 ZONE RT 13 N 107 55
10/30/2013 NO/INADEQUATE LIGHTS PLEASANT GROVE RD
10/30/2013 NO/INADEQUATE LIGHTS HANSHAW RD
10/30/2013 NO HEADLAMPS/INCLEMENT HANSHAW RD
10/30/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD
10/26/2013 FLD TO STOP @ STOP SIGN TRIPHAMMER RD / HANSHAW R
10/26/2013 UNINSPECTED MV EXP 10 DAY 8/23/1 N TRIPHAMMER RD
10/26/2013 NO HEADLAMPS/ RIGHT SIDE TRIPHAMMER RD
10/25/2013 SPEED OVER 55 ZONE STATE ROUTE 13 77 55
10/24/2013 DISOBEYED TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD
10/23/2013 DISOBEYED TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD
10/21/2013 DISOBEYED TRAFFIC CONTROL DEVICE THE PARKWAY
10/20/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER RD
10/20/2013 UNLICENSED OPERATOR PLEASENT GROVE RD
10/20/2013 IMPROPER/NO SIGNAL PLEASENT GROVE RD
10/19/2013 DRIV'G W/.08 OF 1% OR MORE OF ALC (MISD) CH RD
10/19/2013 DRIVING WHILE INTOXICATED (MISD) CAYUGA HIEGHTS RD
10/19/2013 OBSTRUCTING INTERSECTION CAYUGA HIEGHTS ROAD
10/17/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER RD
10/17/2013 OPERATING WITHOUT INSURANCE HANSHAW ROAD
10/17/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD
10/16/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD
10/16/2013 OPERATING WITHOUT INSURANCE HANSHAW RD
10/15/2013 SPEED IN ZONE HANSHAW RD 34 15
10/15/2013 UNLICENSED OPERATOR RT 13 NORTH
10/15/2013 UNINSPECTED MOTOR VEHICLE HANSHAW RD
10/15/2013 SPEED OVER 55 ZONE RT 13 NORTH 72 55
10/15/2013 UNINSPECTED MOTOR VEHICLE NORTH TRIPHAMMER RD
10/14/2013 DISOBEYED TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD
10/14/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD
10/12/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD
10/10/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD
10/10/2013 OPERATING WITHOUT INSURANCE HANSHAW RD
10/09/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD
10/05/2013 UNLICENSED OPERATOR HANSHAW RD
10/05/2013 UNINSPECTED MOTOR VEHICLE HANSHAW RD
10/05/2013 UNREGISTERED MOTOR VEHICLE HANSHAW RD
10/05/2013 OPERATING WITHOUT INSURANCE HANSHAW RD
10/03/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER RD
10/03/2013 UNINSPECTED MOTOR VEHICLE TRIPHAMMER RD
10/02/2013 DISOBEYED TRAFFIC CONTROL DEVICE N TRIPHAMMER RD
Query returned 55 records.
EXHIBIT FYE2014 – 40a
VILLAGE OF CAYUGA HEIGHTS
CLERK’S REPORT
November 12, 2013
1. Total Property Tax Collections to date equals $2,370,956.37, plus penalties equaling $5,037.25.
$22,898.09 remains outstanding on ten (10) properties with $1,831.86 penalties and $20.00 in
late fees accrued. All remaining unpaid taxes will be submitted to the Tompkins County Budget
and Finance Office no later than November 15, 2014.
Resolution #73xx
WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of
Ithaca in the County of Tompkins have been made; and,
WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the
Village Tax Roll; and
WHEREAS, Pursuant to the Real Property Tax Law of the State of New York § 1442, an alternative
method for collection of delinquent village taxes exists.
NOW, THEREFORE, BE IT RESOLVED THAT:
This Board of Trustees requests the collection of delinquent Village of Cayuga Heights tax in the amount
of $22,898.09 on ten (10) properties with $1,831.86 penalties and $20.00 in late fees be submitted to
Tompkins County.
Motion: Trustee
Second: Trustee
Ayes:
Nays or abstentions:
Motion
2. The New York State Insurance Fund (NYSIF) audit of payroll related documents determined an
increased premium of $1,613.50 for the Village workers’ compensation policy is necessary.
3. Three (3) FOIL requests were received during September and October. Two (2) of them have
been completed and the third is in progress. A page has been added to the Village website to
provide information to villagers
Respectfully submitted,
Joan M. Mangione
Clerk
EXHIBIT FYE2014 – 40b
VILLAGE OF CAYUGA HEIGHTS
TREASURER’S REPORT
November 12, 2013
1. Financial Reporting – AUD FYE2013: In order to close the books a resolution is needed to revise the
budget.
2. Bond and BAN Financing – the following payments are upcoming
A Fire Station principal payment of $65,000 is due in each of the months of November and December.
3. Revenues – Balances as of October 31, 2013
Deposits: $ 446,620.32
Expenditures: $339,608.36
Checking and Savings Balance: $3,234,181.55
5 Budget – list of budget adjustments to be distributed prior to meeting
BE IT RESOLVED THAT: Budget adjustments as presented to close FYE2013 are approved and
the Treasurer is instructed to post journal entries necessary.
6 Transfers –$179,626.04 to Trust & Agency to cover October’s payroll, ADP fees, and Retiree Health
Benefits.
7 Audit – CDLM continues the external independent audit of the Village’s financial statements for
FYE2012 and internal controls.
8 Abstracts - Unaudited Abstract #6 dated November 12, 2013: as distributed.
9 Approval of October Abstract –
BE IT RESOLVED THAT: Abstract #6 for FYE2014 consisting of TA vouchers 55 - 65 and
General Fund vouchers 367 – 440 in the amount of $532,974.03 is approved and the Treasurer
is instructed to make payments thereon.
Respectfully submitted,
Joan M. Mangione
Treasurer