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Home My WebLink About10-15-2013 agenda FYE2014 Exhibit No. 1. Approval of September 9, 2013 Meeting Minutes 23 2. Report of Fire Superintendent Tamborelle 24 Submitted Report * 3. Report of Asst. Superintendent of Public Works Frisbie 25a,b Submitted Report * 4 Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. Website – Privilege of the Floor Guidelines unrevised 5 Report of Mayor Supron a. 2014 Amendment to Bolton Point Water Rate Agreement & Resolution 26 b. Comprehensive Plan Update Website - http://www.cayuga-heights.ny.us/CompPlan.html 8/27/2013 draft c. Time Warner Cable 27a,b d. Deer Management Update i. Property Use ii. Contract Negotiations iii. LCP Renewal Submission iv. Cornell Event on 10/23 – 10/24 http://www.sustainablecampus.cornell.edu/blogs/news/posts/10-24-13-deer-management-forum e. Vacancy on Zoning Board of Appeals: alternate Sue Manning 6 Report of the Trustees Cayuga Heights Fire Company annual fundraising letter 28 7 Report of Chief Steinmetz 29a,b,c Submitted report * a. Proposed Local Law – Lock Boxes 30 b. Resolution to accept Dave Lanning’s resignation c. Status of hiring process d. Community Fireworks reimbursement e. Status of Vest Partnership Program f. Police Clerk and Sergeant are off Civil Services probation g. Personal Issue (Executive Session) 8 Report of Superintendent of Public Works Cross 9 Report of Clerk & Treasurer 31a,b Submitted report * 10 Report of Attorney Marcus 11 Executive Session (as necessary) 12 Adjournment * All Exhibits and Reports are located on http://Cayuga-Heights.ny.us/BOT Meeting Package VILLAGE OF CAYUGA HEIGHTS Board of Trustees Regular Meeting Village of Cayuga Heights Fire Station October 15, 2013 7:00 p.m. AGENDA EXHIBIT FYE2014 – 23 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, September 9, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. DRAFT Present: Mayor Supron; Trustees: Hamilton, Riesman, Robinson, and Salton; Attorney Marcus; Superintendent Cross; Asst. Superintendent of Public Works Frisbie; Police Chief Steinmetz; Deputy Clerk Podufalski. Absent: Trustees: Crooker, Karns; Fire Superintendent Tamborelle; Clerk & Treasurer Mangione. Call to Order: Mayor Supron called the meeting to order at 7:04 p.m. 1. Public Hearing: Local Law B - Parades and Special Events: Exhibit 2014-11 Mayor Supron opened the hearing at 7:05 p.m. The rationale for having this local law is to have a standard process for handling events which take place in the Village. No member of the public spoke. The hearing was closed. 2. Public Hearing: Local Law H - Care and Mowing of Property: Exhibit 2014-12 Mayor Supron opened the hearing at 7:08 p.m. Local resident, Florence Ricciuti spoke in favor of passage of this ordinance and its enforcement. She feels that in recent years a few residents have not maintained their properties and the failure to do so decreases property values. The Mayor asked if anyone else would like to speak, no one asked to be heard at this time and the hearing was closed. 3. Approval of Minutes: Resolution #7356 BE IT RESOLVED THAT: Minutes of the August 12, 2013 Village of Cayuga Heights Board of Trustees Meeting be approved as written in Exhibit FYE2014-13. Motion: Trustee Hamilton Second: Trustee Riesman Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried 4. Report of Fire Superintendent Tamborelle: (Exhibit FYE14-14) Submitted report (website – contained in Meeting Packet September 9, 2013) Superintendent Tamborelle was not in attendance. 5. Report of Asst. Superintendent of Public Works Frisbie: Submitted report (website – contained in Meeting Packet September 9, 2013) The department has been staying busy finishing up capital projects and handling other issues as they arise from storm damage. Trustee Hamilton asked how rain storm wastewater problems have been addressed. A few areas had to be evaluated following the worst rainfall: a Hanshaw Road property with a wide driveway was modified with the addition of ground-out channels to carry water away from the area; on N. Triphammer Road storm sewer piping was installed under the road; other areas are monitored and small problems resolved as they are noted. 6. Historic Preservation Committee (HPC): An Introduction Deputy Village Historian, Katie Aldridge and Carol Shiffman were introduced by Village Historian, Bea Szekely. Randi Kepecs may arrive as well. Rhonda Gilmore rounds out the committee in an advisory role. Rhonda teaches historic preservation. The Committee has been meeting regularly and is looking forward to the Village’s Centennial. Landmarks that lie within the Village are not a high priority for the HPC; their hope is to identify the unique character of the Village, the landscape history, and people who have lived here. Ms. Shiffman described a database that is being developed containing every house in the Village, stories of notable people who have lived in the Village, and information on the architecture of some of the homes. The expectation is that it will be created at no cost with the goal of having the database on-line. Some residents have lived in their houses for many years and the HPC hopes to capture their memories of Village life. Mayor Supron thanked the committee for their role in celebrating Marcham Hall and its newly completed renovations by offering house tours during the Block Party held on August 28, 2013. 7. Privilege of the Floor (PoF): Mayor Supron opened PoF. Aileen Lambiase asked for clarification on items referenced in the Comprehensive Plan and for information on future handling of traffic and drainage vis-à-vis these items. Bea Szekely mentioned an article in the Cornell alumni newsletter on deer management program at Cornell. The Village of Cayuga Heights’ deer management history is covered in the article. On October 23, 2013 at 7:30 p.m. in the Statler Auditorium on the Cornell campus, a talk by James Sturba, author of the book, Nature Wars, will be presented on the topic of deer population control. The mayor mentioned that Cornell is holding a conference on deer management the following day. PoF was closed. 8. Report of Mayor Supron: a. Appointment of Natalie Detert to serve as representative to the Tompkins County Youth Services Board representing the Village of Cayuga Heights (Exhibit FYE 2014-18) She will also serve as representative for the Town of Ithaca. Mayor Supron presented a brief biography of Ms. Detert. Resolution #7357 WHEREAS, Representation from the Village of Cayuga Heights serving on the Tompkins County Youth Services Board is deemed worthwhile; and WHEREAS, Natalie Detert will represent the Town of Ithaca on the Tompkins County Youth Services Board; and WHEREAS, Natalie Detert lives in the Village of Cayuga Heights and agrees to serve as its representative on the Tompkins County Youth Services Board. NOW, THEREFORE, BE IT RESOLVED THAT: Approval shall be granted Mayor Supron supporting the appointment of Natalie Detert to the Tompkins County Youth Services Board representing the Village of Cayuga Heights. Motion: Trustee Riesman Second: Trustee Salton Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried b. Comprehensive Plan (CP) 7/1/2013 draft & 8/27/2013 draft both available online http://www.cayuga-heights.ny.us/CompPlan.html Mayor Supron summarized actions that have been undertaken to edit the CP during the last month. She then asked Trustee Hamilton to point out sections that have been reworked for clarity and removal of redundancy. Trustee Riesman shared her experience with the Town of Ithaca’s Comprehensive Plan and its purposeful redundancy with the idea that few will read the entire document. Some confusion was created due to exclusion from redistribution of sections which were not changed. A meeting of the Board to discuss the CP prior to the next monthly meeting was suggested. Resolution #7358 BE IT RESOLVED THAT: A Village of Cayuga Heights Board of Trustees meeting on Wednesday, September 25, 2013 from 7:00 – 9:00 p.m. for the express purpose of Comprehensive Plan discussion. Motion: Trustee Riesman Second: Trustee Salton Discussion: The current draft is available on the website. Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Village Engineer, Brent Cross addressed a question raised during PoF concerning the CP and its lack of language relating to drainage. As an MS4 community, the VCH is required by the DEC to have stormwater management laws in place. Any project that would require approval(s) would be obligated to meet stormwater management provisions. c. Deer Management Planning (Exhibit FYE2014-20a,b) The letter to residents including a Property Use Permission Form that was approved at the August BOT meeting has been prepared. Once returned from the printer, they will be mailed. d. Local Law B: Parades and Special Events (Exhibit FYE2014-11) Mayor Supron asked the BOT if the law should now be brought to a vote. Attorney Marcus advised that the law be categorized as a Type II Action under SEQR Section 617.5C #27 and #15 and is thereby exempt. Any action which is deemed temporary in nature and not having a permanent impact on the environment falls into this category. Resolution #7359 BE IT RESOLVED THAT: Local Law B: Parades and Special Events shall be categorized as a Type II Action under NYS SEQR. Motion: Trustee Riesman Second: Trustee Salton Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Regarding passage of the law itself, comments were submitted in writing by Brian Eden concerning description of what constitutes a parade or special event. Chief Steinmetz stated that it is covered in the definitions. Resolution #7360 BE IT RESOLVED THAT: Local Law B: Parades and Special Events shall be adopted as written. Motion: Trustee Hamilton Second: Trustee Robinson Discussion: Trustee Riesman shared her understanding of reservations some hold concerning passage of this law. However, it is believed that it is important to have a mechanism allowing a group who wishes to hold a public event with a process to do so and thereby assuring safety through communication with Village Police and Emergency Response personnel. Ayes: Hamilton, Riesman, Robinson, Supron Nays or abstentions: Salton Motion carried e. Local Law H: Care and Mowing of Property (Exhibit FYE2014-12) As in the case of Local Law B, Attorney Marcus recommended that the law be categorized as a Type II Action under SEQR Section 617.5C #27 Subcategory #20 and is thereby exempt. Resolution #7361 BE IT RESOLVED THAT: Local Law H: Care and Mowing of Property shall be categorized as a Type II Action under NYS SEQR. Motion: Trustee Salton Second: Trustee Hamilton Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Resolution #7362 BE IT RESOLVED THAT: Local Law H: Care and Mowing of Property shall be adopted. Motion: Trustee Salton Second: Trustee Hamilton Discussion: This law supercedes the current Local Law: Article III by date of adoption per Attorney Marcus. Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried 9. Report of the Trustees: Trustee Hamilton has tried to maintain recommendations during his edits to the CP. The new draft has been loaded to the website, not as a replacement for the previous draft but as an additional version. Trustee Salton reminded the editors that comments from the last meeting’s minutes should be incorporated into the current draft. 10. Report of Chief Steinmetz: (Exhibit FYE2014-08) Submitted report (website – contained in Meeting Packet September 9, 2013) a. Sale of used vehicle (Exhibit FYE2014-09) The vehicle has been detailed in preparation for its sale; the service cost is $220. The Chief will ask the Board for a budget revision at the end of the fiscal year if necessary to cover the cost. b. A Village prosecutor has yet to be retained to represent the Village in matters that may require one’s services. Trustee and attorney Salton may be willing to perform in this capacity, unless it presents a conflict of interest. Attorney John Stevens has represented the Village on similar occasions. c. The procurement of protective vests for police officers is contained in the FYE2014 budget at $7,000 with a matching grant. The vests in use expired in July, but the grant money has been delayed. The Chief wanted the Board to be aware and decide if the purchase should go ahead. Once a certification expires the vest no longer meets testing standards for protection. 8. Report of Superintendent of Public Works Cross: a. Transition of enforcement of the lawn maintenance ordinance to Village law enforcement will now take place. With the passage of Local Law H, certification of the law by the Clerk or Deputy Clerk allows a property owner to be served under the law for failure to appropriately maintain the exterior of their residence. b. NYSDEC has delayed a decision on the Village’s wastewater treatment phosphorus limit request until the end of September. c. Road construction outside the Village has had an impact on traffic within the Village. Hanshaw Road work has a one-way traffic pattern heading out of the Village, however on occasion traffic has been restricted even further. Fire Superintendent Tamborelle and Superintendent Cross have discussed the situation with the contractor in an attempt to improve communication regarding travel restrictions which could impede emergency response. The City of Ithaca’s water project at the corner of Thurston and Stewart Avenue has also caused travel issues. Bolton Point’s water transmission main project on Pleasant Grove Road has not caused significant delays. The Town of Ithaca Engineering Department is acting as subcontracting engineering firm on the project. d. The DPW is to be commended for all their efforts during the month of August. They not only worked on multiple capital projects and responded to rainstorm related issues in addition to regular work assignments, but assisted in preparations for the Marcham Hall Open House held in conjunction with the Community Block Party on August 28, 2013. The property at 620 Cayuga Heights Road obtained zoning approval and a building permit to convert the garage into a dwelling unit. The question before the board is what to designate the address for the new residence. It has frontage N. Sunset Drive and number 329 is available. Resolution #7362 BE IT RESOLVED THAT: The portion of the property at 620 Cayuga Heights Road that has been redeveloped into a single family residence shall be designated as 329 N. Sunset Drive. Motion: Trustee Hamilton Second: Trustee Salton Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried e. Thankfully damage was isolated during recent heavy storms. The Mayor mentioned that Brian Eden will be visiting the village offices this week to discuss drainage issues resulting from large storms. 9. Report of Clerk & Treasurer Mangione (Exhibit 22a, b) Submitted report(s) (website – contained in Meeting Packet September 9, 2013) a. Deputy Clerk Podufalski presented a request from resident Azure Davey for a refund of water and sewer penalties due to her address change reported to Bolton Point but not recorded by them. Resolution #7363 BE IT RESOLVED THAT: Resident Azure Davey for a refund of water and sewer penalties if it is determined that her payment history has been current for the past two (2) years. Motion: Trustee Hamilton Second: Trustee Robinson Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried In addition to the vouchers listed on Abstract #4, a voucher from BDGMO, LLP and one from Teamsters Local #317 Health Insurance were added, bringing the total of the Abstract to $403,446.22 Resolution #7364 BE IT RESOLVED THAT: Abstract #4 for FYE2014 consisting of Trust and Agency Vouchers 31- 42 and General Fund vouchers 194 - 268 in the amount of $403,446.22 is approved and instruction is given to the Treasurer for payment thereon. Motion: Trustee Riesman Second: Trustee Salton Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Report of Attorney Marcus: No additional items to discuss. A decision was made to enter Executive Session to discuss a claim received which could evolve into litigation. There will be no need for action following the session. Resolution #7365 BE IT RESOLVED THAT: Possible litigation resulting from a resident’s claim received by the Village of Cayuga Heights requires the Board of Trustees enter Executive Session. Motion: Trustee Salton Second: Trustee Hamilton Discussion: Ayes: Hamilton, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 8:57 p.m. EXHIBIT FYE2014 – 24 October 9, 2013 Honorable Kate Supron Board of Trustees Village of Cayuga Heights Monthly Report – September, 2013 We had another very busy month with a total of 55 calls for September. There were 26 calls in the Village of Cayuga Heights, 23 calls in the Town of Ithaca and 6 mutual aid requests. We had 29 EMS runs and 26 fire calls. The beginning of the month was fairly busy with calls during the heavy rain we got on September 2nd. We ran seven calls on the morning of the storm. Later in the month we responded to a car vs. bike incident. The cyclist was riding down Judd Falls Road when a truck backed out of a driveway causing the incident. The victim was thrown from the bike. Asst. Chief Openshaw was in the area when the incident was dispatched and immediately responded to the scene. He quickly assessed the patient and the situation and requested a helicopter for air medical transport to a trauma center. The patient was not wearing a helmet at the time of the incident. He was airlifted with multiple obvious injuries and we later found out that he had significant internal injuries as well. The patient works with Matt Abbinanti at Cornell and we have been getting progress reports. He is now back to work. Asst. Chief Openshaw’s rapid assessment and quick decision for transport to a trauma center definitely led to a very positive outcome in this situation. Training is going well. We are gearing up for the October recruit sessions and everybody is ready to get some new members in and trained up. Department trainings through the month included vehicle stabilization, and a training on “When to Call the Mayday”. The “mayday” in the fire service is called when a firefighter is trapped and can’t get out of the hazardous environment. The mayday procedures are practiced regularly. The procedure is not only for the trapped firefighter but also for all others on the fire ground. At the mayday the FAST team is activated and all other operations except suppression of the fire cease until the mayday is resolved. Our annual open house is set for the first weekend in October and that will kick off fire prevention month. The theme for this year’s fire prevention week is “Preventing Kitchen Fire, have good cooking habits”. We will emphasize this theme when we visit with local school children through the month of October. On September 29th we had seven members of the fire department, including my daughter Sadie; participate in the Tunnel to the Towers 5k Run in New York City. This run is a benefit for the Steven Siller Foundation. Steven Siller was a FDNY firefighter who died on 9/11. He was leaving his shift and going home to Brooklyn when the attacks happened. He started to head back to work and was unable to get through the Brooklyn Battery Tunnel in his car and was last seen running through the tunnel heading to the scene. He was not seen again. The run starts in Red Hook on the Brooklyn side of the tunnel and proceeds through the tunnel to Ground Zero. This is an annual event that we participate in. We have several members who have run every year since its inception in 2003. The first year there were 800 runners and in this years run there were 35,000. It is an amazing event that we are proud to participate in. Everything at the station seems to be going well at this time. We are looking forward to training our new members and getting them integrated into the department. Sincerely, George Tamborelle Fire Chief/Fire Superintendent EXHIBIT FYE2014 – 25a DEPARTMENT OF PUBLIC WORKS 123 Sheldon Rd. Ithaca, NY 14850 (607) 257-6166 Tuesday, October 01, 2013 To: The Honorable Mayor Supron Members of the Board of Trustees Village of Cayuga Heights Re: Monthly Report- September 2013 During the month of September we have completed Capital projects on Forest Dr., Triphammer Rd., Cayuga Park Circle, and Cayuga Park Road. All of which have come in within the budget. Also during September the crew has finished several other jobs that were on the schedule such as storm sewer problems, sidewalk brush, pipe installations, street sign maintenance, and sewer cleaning. We have been able to keep up with all the regularly scheduled maintenance, garbage, and brush pick up, mowing etc. Sincerely, Jeffrey Frisbie ASPW EXHIBIT FYE2014 – 25b REPORT OF PUBLIC WORKS Tuesday, October 01, 2013 TO: BOARD OF TRUSTEES FROM: Jeffrey Frisbie; Asst. Superintendent of Public Works PERIOD: September 2013 REPORT BY DEPARTMENT: 1. PUBLIC WORKS a. Street System: The crew has finished all the Capital projects scheduled for the 2013/2014 budget. Triphammer Rd, Forest Drive, Cayuga Park Circle, Cayuga Park Road all completed within budget. b. Storm Water System: We have been continuously cleaning catch basins and monitoring our creeks to keep them clear of debris. The crew has also addressed any and all concerns with the recent heavy rains. c. Water System: The Forest Dr. project is finished. d. Sewer System: We have plans for continuing flushing. e. Buildings and Grounds: nothing to report. f. Personnel: Nothing to report. g. Safety: the crew attended a safety training given by Diana Haynes on 9/18/13 EXHIBIT FYE2014 – 26 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION BOLTON POINT WATER SYSTEM AGREEMENT TO CHANGE WATER RATE SCHEDULE THIS AGREEMENT to change Water Rate Schedule is made as of the 1st day of January, 2014, between the TOWN BOARD OF THE TOWN OF DRYDEN, Tompkins County, New York, on its own behalf and on behalf of all water districts in the TOWN OF DRYDEN served by the Southern Cayuga Lake Intermunicipal Water Commission, (hereafter referred to as “Dryden”), the TOWN BOARD OF THE TOWN OF ITHACA, Tompkins County, New York (hereinafter referred to as “Ithaca”), the TOWN BOARD OF THE TOWN OF LANSING, Tompkins County, New York, on its own behalf and on behalf of the Town of Lansing Consolidated Water District and the Town of Lansing Consolidated Water District Extension #1 & #2 (the Town of Lansing and such districts are hereinafter collectively referred to as “Lansing Town”), VILLAGE OF LANSING, on its own behalf and as successor to LANSING WATER DISTRICT 1, Tompkins County, New York, (hereinafter referred to as “Lansing Village”), and VILLAGE OF CAYUGA HEIGHTS, Tompkins County, New York, (herein after referred to as “Cayuga Heights”), all of the parties hereto sometimes collectively or individually referred to hereinafter as “Municipalities” or “Municipality”, WITNESSETH: WHEREAS, the above named municipalities have entered into an amended, supplemental, restated and consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and WHEREAS, pursuant to the Agreement each municipality agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate schedule annexed as Exhibit I of Schedule A to the Agreement; and WHEREAS, based on changes in costs, the Commission believes it is advisable to adopt a new water rate schedule in the form annexed to this modification agreement; and WHEREAS, Schedule A of the Agreement provides that the water rate schedule may not be changed by the Commission without the written agreement to such change of all the parties; and WHEREAS, Exhibit I of Schedule A to the Agreement has been amended from time to time since the initial date of the Agreement; and WHEREAS, the parties believe it is necessary to amend Exhibit I of Schedule A further; and WHEREAS, the parties are willing to agree to such change; NOW, THEREFORE, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the parties hereby agree that Exhibit I of Schedule A annexed to the Agreement be amended effective January 1, 2014 to read as set forth on the Exhibit I annexed hereto, and such exhibit is adopted as Exhibit I, the water rate schedule, for all purposes under the Agreement. This modification agreement may be executed in multiple counterparts which, when taken together, shall constitute a complete document even though each of the counterparts may not bear the signatures of all of the parties. IN WITNESS WHEREOF, the parties have executed this agreement to become effective as of the day and year set forth above. TOWN BOARD OF THE TOWN OF DRYDEN ON BEHALF OF THE TOWN OF DRYDEN AND ON BEHALF OF THE WATER DISTRICTS IN THE TOWN OF DRYDEN SET FORTH ON SCHEDULE A ATTACHED By:_________________________________ Town Supervisor _________________________________ ______________________________ Councilperson Councilperson _________________________________ ______________________________ Councilperson Councilperson TOWN BOARD OF THE TOWN OF TOWN OF ITHACA ON BEHALF OF THE TOWN OF ITHACA By:_________________________________ Town Supervisor _________________________________ ______________________________ Councilperson Councilperson _________________________________ ______________________________ Councilperson Councilperson _________________________________ ______________________________ Councilperson Councilperson TOWN BOARD OF THE TOWN OF LANSING ON BEHALF OF THE TOWN OF LANSING AND ON BEHALF OF THE TOWN OF LANSING CONSOLIDATED WATER DISTRICT AND THE TOWN OF LANSING CONSOLIDATED WATER DISTRICT EXTENSION #1 & #2 By:_________________________________ Town Supervisor _________________________________ ______________________________ Councilperson Councilperson _________________________________ ______________________________ Councilperson Councilperson VILLAGE OF CAYUGA HEIGHTS By: __________________________________________________________ Per Resolution # ________, Dated ____________, 2013 VILLAGE OF LANSING ON BEHALF OF SUCH VILLAGE AND AS SUCCESSOR TO LANSING WATER DISTRICT I By: __________________________________________________________ Per Resolution # ________, Dated ____________, 2013 STATE OF NEW YORK : : ss.: COUNTY OF TOMPKINS : On the day of in the year 2013 before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public STATE OF NEW YORK : : ss.: COUNTY OF TOMPKINS : On the day of in the year 2013 before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public STATE OF NEW YORK : : ss.: COUNTY OF TOMPKINS : On the day of in the year 2013 before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the ind ividual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public STATE OF NEW YORK : : ss.: COUNTY OF TOMPKINS : On the day of in the year 2013 before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public STATE OF NEW YORK : : ss.: COUNTY OF TOMPKINS : On the day of in the year 2013 before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public EXHIBIT I SCLIWC - BOLTON POINT WATER SYSTEM 2014 WATER RATE SCHEDULE EFFECTIVE JANUARY 1, 2014 RATE STRUCTURE: The flat rate charge per 1,000 gallons shall be non-fluctuating and equal to four dollars and eight cents ($4.08). This rate is equal to three dollars and five cents ($3.05) per 100 cubic feet. The foregoing rate will be the rate charged for all regular quarterly bills sent after January 1, 2014. Actual or base consumption may occur prior to January 1, 2014. MINIMUM BASE CHARGES: Notwithstanding the foregoing rate structure, the following minimum base charges shall be applicable to the meter size indicated below, for regular quarterly bills sent after January 1, 2014. The table below shows the amount of water consumption that is permitted before the minimum base charge would be exceeded: BASE MINIMUM BASE METER SIZE CONSUMPTION CHARGE (INCHES) (GALLONS) (DOLLARS) 3/4 10,000 40.80 1 30,000 122.40 1-1/2 45,000 183.60 2 90,000 367.20 3 140,000 571.20 4 200,000 816.00 6 350,000 1,428.00 Multiple Housing and mobile home parks of over two dwelling units, using a master meter, will be computed as follows: The quarterly master meter reading will be divided by the number of dwelling units and the water charge will be figured on this number as if the unit was individually metered. The water charge will then be multiplied by the number of units on the master meter and this will be the billing rendered. If the calculation of the water consumed per dwelling unit is less than the allowable consumption for a three-quarter inch meter, then the billing will be calculated by multiplying the number of units on the master meter times the minimum base charge for a three-quarter inch meter (e.g., if there were 20 dwelling units on the master meter, and total water consumption shown by the master meter was 100,000 gallons, the Commission billing would be $816.00 (20 units times $40.80) rather than $408.00 (100,000 gallons at $4.08/1000 gallons)) An annual charge for each fire protection main serving a fire suppression system will be billed along with the first quarterly water bill of the calendar year. The annual charge for this service shall be $20.00 per diameter inch of the pipe supplying the fire suppression system. The pipe supplying the fire suppression system is the pipe needed to supply the fire suppression system, installed downstream of the system control valve. The water application fee shall be $230.00 for each new service for which application is made after January 1, 2014, plus the cost of a meter, tap, accessory materials and installation costs in a location approved by the Southern Cayuga Lake Intermunicipal Water Commission. SCHEDULE A October 18, 2011 1. Water districts located in the Town of Dryden Dryden Water District #1-Varna area Snyder Hill Water District Monkey Run Water District Hall Road Water District Turkey Hill Water District Royal Road Water District EXHIBIT FYE2014-27b September 9, 2013 Ms. Alice J. Kim Director - Government Relations Time Warner Cable – Northeast – CNY 6005 Fair Lakes Road East Syracuse, New York 13057 Re: Underpaid Franchise Fees Dear Ms. Kim: In response to your letter of September 5, 2013, please accept the directions provided herein as an expression of the Village of Cayuga Heights’s desire to bring this matter to a conclusion. With respect to future franchise fee payments, the Village expects Time Warner to comply with the terms of our franchise agreement as approved by the New York State Public Service Commission (PSC) in Case 98-V-0384 on May 29, 2003. This means that Time Warner is obligated to include franchise fees collected from subscribers in the calculation of gross revenues. With respect to past underpaid franchise fees, we will accept the payment of $6,793.06 (principal of $5,064.46 and interest of $1,728.60) in satisfaction of past underpayments caused by the exclusion of franchise fees from gross revenues for all time periods through June 30, 2013. Given that the underpayment was a direct result of Time Warner ignoring PSC rules and specific instructions contained in the PSC Renewal Order regarding the calculation of gross revenues, and since the pass through of franchise fees is optional, the Village urges you not to pass through any portion of this amount to subscribers in the Village of Cayuga Heights. However, we acknowledge the fact that Time Warner has chosen to exercise its rights under federal law to recoup this amount from subscribers over a period of eighteen months. It should be noted that interest would not be subject to pass through. I trust this provides Time Warner with the direction it needs to issue payment of $6,793.06 to the Village in a timely fashion in order to bring this matter to completion. Sincerely, Kate Supron Mayor Cc: Michael Caton, Computel Consultants EXHIBIT 2014-29a Time Warner Cable Alice J. Kim Director - Government Relations Northeast - Central New York September 5, 2013 VIA CERTIFIED MAIL/ RETURN RECEIPT REQUESTED Kate Supron, Mayor Village of Cayuga Heights 836 Hanshaw Road Ithaca, NY 14850 Re: Franchise Fees/Fee on the Franchise Fee Dear Mayor Supron: In response to an inquiry from Computel Consultants, allow me to outline the issue of the "fee on fee" so that the Village Board of Trustees can provide some direction on the issue. The issue concerns a matter which has been the source of considerable controversy and confusion: the payment of a franchise fee on the money which the cable operator collects from subscribers for the purpose of paying the franchise fee to the local franchising authority. This is what we refer to as "the fee-on-fee". The FCC had ruled that under Federal law franchising authorities could not require the payment of the fee-on-fee. However, the FCC's ruling was challenged in a lawsuit by the City of Dallas, TX and the challenge was upheld by the US Court of Appeals for the Fifth Circuit. While the Fifth Circuit decision did not control in New York, Time Warner Cable, nonetheless decided to pay the fee-on-fee under any franchise which did not explicitly exclude it, if the franchising authority requested payment. Time Warner Cable sent a general letter to franchising authorities asking them to advise us if the wished us to pay the fee-on-fee. The franchise which was agreed to by your community and Time Warner Cable excluded the fee-on-fee from the revenue base on which franchise fees are paid. Therefore we have not included the fee on fee in the gross revenue calculations for the Village. In 2006, the New York Public Service Commission ruled in an Order involving other communities that Time Warner Cable should have received explicit direction from the Municipalities on this issue when the Commission has in their Order approving the franchise stricken that exclusion as was done in the case of our franchise with your community. In response to the Commission's Order, this letter is meant to inform you of the issue and the options to insure there is a complete understanding, and I would be happy to stop to by your office to discuss this matter further. 6005 Fair Lakes Road E. Syracuse, NY 13057 (315) 634-6170 alice.kimtwcable.com We must address whether this fee on the fee should be paid retroactively. Consistent with Federal law, any fee on the fee which we pay will be passed through to our subscribers in your community as an increase in their monthly bills. We ask that you provide us with direction as to the Village's desire in this matter. The Village may or may not elect to receive any retroactive fee on the fee. This choice is made by selecting either option number 1 which would not seek remittance of any retroactive fee on the fee or option number 2 which would require remittance of a retroactive fee on the fee. Any retroactive fees remitted would be collected from your residents as outlined below. The retroactive fee on the fee would be approximately $5,064.46, or approximately $5.52 per subscriber. If you elect to receive this amount, it will be recovered from our cable subscribers in your Village on a flat rate basis over an 18 month period at a rate of approximately $0.31 per month per subscriber, varying based on any changes in the number of our subscribers. We will adjust the franchise fee portion of our subscribers' bills should you desire payment of the fee on the fee retroactively; and Time Warner Cable would pay to the Village of Cayuga Heights the sum of $6,793.06 in full satisfaction of any franchise fee liability from any Cable Television Franchise Agreement claims for the period prior to the date hereof. Please designate your choice of the options outlined and sign on behalf of your community where appropriate. If Time Warner Cable does not receive a response from the Village within ninety (90) days from the receipt of this letter, Time Warner Cable will assume that the Village has elected not to receive any retroactive fee on the fee. Should you have any questions with regard to this letter, please feel free to contact me directly at 315-634-6170. Sincerely, Alice J. Kim Director - Government Relations Northeast — Central New York cc: Michael T. Caton, Computel Consultants AUTHORIZATION 1) The undersigned as the designated representative of the Village of Cayuga Heights elects that Time Warner Cable not be required to remit any retroactive fee on the fee. 2) The undersigned as the designated representative of the Village of Cayuga Heights elects that Time Warner Cable calculate an accurate amount related to the fee on fee and to pay the Village in full satisfaction of any fee on the fee liability for the period prior to the date hereof. Village of Cayuga Heights Kate Supron, Mayor Dated: EXHIBIT FYE2014 – 28 Dear Neighbor, October, 2013 We couldn’t do it without you! Your support helps the Fire Company fulfill our mission of emergency operations, recruitment and retention of volunteer fire fighters, and public safety education. I’m writing to ask you for your help. The old saying is “you perform like you practice”. With an aggressive training schedule, we have been able to arrest fires and come home safely. As you read this, a new group of recruits are just beginning training. This consistent training effort makes it possible for us to maintain the highest level of community service. We love what we do. This year will mark my tenth with CHFD, and 18th in the fire service. It’s been great! Not only do I ask for your financial support, I invite you to join us as a volunteer fire fighter or emergency medical technician (EMT). We’d love to have you join the team! Information may be found at www.chfd.net. This letter seeks support for the Fire Company. Your tax dollars support the durable capital costs of the Cayuga Heights Fire Department, meaning the community fire station, firefighting apparatus, and core equipment. The Fire Company supplies secondary resources, such as fitness equipment, furnishings for the station, recruitment and retention costs, event-related meals, and public education materials for children and adults. The Cayuga Heights Fire Company is a 501(c)3 non-profit organization on behalf of which I am happy to send you this appeal. Please make your tax-deductible check payable to Cayuga Heights Fire Co., No. 1 and return it in the enclosed envelope. Thank you for reading this and for your support. Sincerely yours, Rev. Steven D. Felker, for the members of the Company CAYUGA HEIGHTS FIRE CO., No. 1, INC P.O. Box 4262, Ithaca, NY 14852 (607) 257-2377 Responding from 194 Pleasant Grove Road, Village of Cayuga Heights In emergency, Dial 9-1-1 EXHIBIT FYE2014 – 29a October 2, 2013 To: The Honorable Mayor Supron Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for September, 2013 In the month of September the police department received 294 calls for service. In addition to these calls, 114 uniform traffic tickets were issued and 24 parking violations were cited. A breakdown of the calls for service is as follows: 2 felony complaints were reported. A robbery incident stemmed from a resident returning home to a burglary in progress. During the encounter the suspect pointed a bb gun at the resident to aid in his escape. The suspect was also in possession of stolen property. The suspect was not identified or located after he fled the scene. A burglary was reported after 3 subjects entered a resident’s garage and stole a bicycle. The 3 subjects were apprehended and the property was recovered. After further investigation the suspects were found to be in possession of a controlled substance. Each subject was arrested on charges of burglary 3rd, criminal possession of stolen property, and criminal possession of a controlled substance. 12 misdemeanor complaints were handled. 7 of these complaints were reported as thefts from motor vehicles. Subjects entered unlocked vehicles in the overnight hours; only loose change was reported missing. There were 4 other complaints for thefts. 1 was the report of items being stolen from a residence by a moving company while they were delivering belongings to the home. After initial investigation it has been found that another agency also has reports of larceny involving this business. The investigation is ongoing. 2 other complaints involved parcels being stolen off of a resident’s porch. Several of the reported missing items from the parcels were recovered by another agency and charges were filed by that agency. The remaining incident was the report of a stolen iPhone. The complainant left the phone at a location in the village and when she returned to retrieve it, it was missing. No leads at this time. 3 penal law violations were reported. 1 report of harassment was received from a female at a local sorority stating that she and several other sorority members were being verbally harassed by a subject passing by in a motor vehicle. The subject was identified and was advised of the consequences of charges being filed upon further incident. 2 reports of trespass were handled. Both involved unlocked vehicles being gone thru overnight. No items were reported missing. 4 reports for local law violations were handled. 3 noise complaints were made, all regarding loud gatherings and/or parties. Upon officers’ arrival to two of these incidents the gatherings were dispersing and no further action was needed. The remaining complaint was unfounded. No gathering or party was observed to be occurring at the time of the complaint. A final local law violation came in as a dog control complaint. A resident stated that a neighbor’s dog, known to be aggressive, was loose on his property. Upon the officer’s arrival to the home the dog was gone. The officer then responded to dog owner’s home to confirm that the dog was home. There were no Motor vehicle accidents investigated or deer incidents handled. A total of 5 persons were arrested; the following 14 charges were filed: 3-Burglary 3rd, 3-Criminal Possession of Stolen Property 7th, 4-Criminal Possession of Controlled Substance, 1-Criminal Possession of a Weapon 4th, 2-DWI, and 1 for suspended registration. Over the course of this month police department members took part in the following trainings and events: 7 STEP Details and 2 STOP DWI details were performed resulting in 3 arrest charges and numerous traffic tickets being issued. The full time officers worked a total of 17.5 hours of overtime and the part time officers worked a total of 144 hours. Sincerely, Chief James Steinmetz EXHIBIT FYE2014 – 29b VILLAGE OF CAYUGA HEIGHTS POLICE DEPARTMENT September 2013 Total Traffic Citation Report, by Violation Violation Description Total 1202-1B VTL ON SIDEWALK 1 7B LL#1-96 NO PARKING ZONE 2 7C LL#1-96 WRONG SIDE TO CURB OR EDGE 4 7D LL#1-96 OVERNIGHT PARKING 17 Report Totals 24 EXHIBIT FYE2014 – 29c 09/30/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/30/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/30/2013 UNREGISTERED MOTOR VEHICLE NORTH TRIPHAMMER RD 09/30/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/30/2013 SPEED OVER 55 ZONE STATE ROUTE 13 73 55 09/30/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/29/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/29/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/29/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER RD 09/28/2013 OPERATING WITHOUT INSURANCE N TRIPHAMMER RD 09/28/2013 UNINSPECTED MOTOR VEHICLE N TRIPHAMMER RD 09/27/2013 INSUFF TURN SIG - LESS THAN 100' HANSHAW RD 09/27/2013 UNREGISTERED MOTOR VEHICLE WINTHROP DRIVE 09/27/2013 UNINSPECTED MOTOR VEHICLE WINTHROP DRIVE 09/27/2013 OPER MV/MC/BIC W/MORE 1 EARPHONE WINTHROP DRIVE 09/26/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/26/2013 FLD YLD RT-OF-WAY EMERGENCY VEHICLE PLEASANT GROVE RD 09/26/2013 PLATES NOT ISSUED BY COMM PLEASANT GROVE RD 09/26/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/26/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD 09/26/2013 UNLICENSED OPERATOR PLEASANT GROVE RD 09/25/2013 DISOBEY TRAFF CONTROL DEVICE PLEASGROVE/HANSHAW 09/25/2013 OPERATING W/OUT INSURANCE PLEASANT GROVE/HANSHAW R 09/24/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/24/2013 OP MV- MOBILE PHONE N. TRIPHAMMER RD. 09/24/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/24/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/24/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/24/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/24/2013 OPERATING WITHOUT INSURANCE HANSHAW RD 09/24/2013 OPER MV/MC/BIC W/MORE 1 EARPHONE HANSHAW RD 09/24/2013 OPER MV/MC/BIC W/MORE 1 EARPHONE HANSHAW RD 09/24/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/24/2013 OPERATING WITHOUT INSURANCE NORTH TRIPHAMMER RD 09/24/2013 OP MV- MOBILE PHONE NORTH TRIPHAMMER RD 09/23/2013 NO/INADEQUATE LIGHTS RT 13 N 09/23/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/21/2013 DISOBEYED TRAFFIC CONTROL DEVICE NORTH TRIPHAMMER 09/21/2013 DISOBEYED TRAFFIC CONTROL DEVICE NORTH TRIPHAMMER 09/20/2013 OPERATING WITHOUT INSURANCE HANSHAW RD 09/20/2013 OPERATING WITHOUT INSURANCE PLEASANT GROVE ROAD 09/20/2013 NO SEAT BELT PLEASANT GROVE ROAD 09/20/2013 OP MV- MOBILE PHONE PLEASANT GROVE ROAD 09/20/2013 NO/INSUFFICIENT TAIL LAMPS PLEASANT GROVE ROAD 09/20/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/20/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER RD 09/20/2013 OPERATING WITHOUT INSURANCE WINTHRUP DR 09/20/2013 OPERATING WITHOUT INSURANCE NORTH TRIPHAMMER RD 09/20/2013 OP MV- MOBILE PHONE NORTH TRIPHAMMER RD 09/20/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/20/2013 DISOBEYED TRAFFIC CONTROL DEVICE WINTHRUP DR 09/19/2013 SPEEDING IN SCHOOL ZONE HANSHAW RD 40 15 09/19/2013 SPEEDING IN SCHOOL ZONE HANSHAW RD 29 15 09/19/2013 SPEEDING IN SCHOOL ZONE HANSHAW RD 28 15 09/19/2013 SPEEDING IN SCHOOL ZONE HANSHAW RD 30 15 09/19/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD. 09/19/2013 OPERATING WITHOUT INSURANCE TRIPHAMMER RD 09/19/2013 SPEEDING IN SCHOOL ZONE HANSHAW RD. 32 15 09/18/2013 IMPROPER/NO SIGNAL HANSHAW RD 09/18/2013 UNLICENSED OPERATOR HANSHAW RD 09/17/2013 DISOBEYED TRAFFIC CONTROL DEVICE NORTH TRIPHAMMER RD 09/17/2013 OPERATING WITHOUT INSURANCE NORTH TRIPHAMMER RD 09/17/2013 UNREGISTERED MOTOR VEHICLE NORTH TRIPHAMMER RD 09/17/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/17/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/17/2013 OP MV- MOBILE PHONE NORTH TRIPHAMMER RD 09/17/2013 OPERATING WITHOUT INSURANCE HANSHAW RD 09/17/2013 UNREGISTERED MOTOR VEHICLE NORTH TRIPHAMMER RD 09/15/2013 DISOBEYED TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS RD 09/14/2013 DRIVING WHILE INTOXICATED (MISD) N TRIPHAMMER RD 09/14/2013 AGG DWI-BLOOD ALCOHOL CONTENT .18 N TRIPHAMMER RD 09/14/2013 OPERATING W/REG SUSP/REVOKED N TRIPHAMMER RD 09/14/2013 OPERATING WITHOUT INSURANCE TRIPHAMMER RD 09/14/2013 UNINSPECTED MOTOR VEHICLE NORTH TRIPHAMMER RD 09/14/2013 DAZZLING HEADLIGHTS N TRIPHAMMER RD 09/13/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER ROAD 09/13/2013 SPEED IN ZONE TRIPHAMMER ROAD 44 30 09/13/2013 UNINSPECTED MOTOR VEHICLE TRIPHAMMER ROAD 09/13/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER ROAD 09/11/2013 UNREGISTERED MOTORCYCLE HANSHAW RD 09/11/2013 SPEED IN ZONE HANSHAW RD 32 15 09/11/2013 SPEED IN ZONE TRIPHAMMER RD 46 30 09/11/2013 SPEED IN ZONE TRIPHAMMER RD 50 30 09/11/2013 FLD YLD RT-OF-WAY EMERGENCY VEHICLE TRIPHAMMER RD 09/11/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/11/2013 SPEED IN ZONE HANSHAW RD 30 15 09/11/2013 SPEED IN ZONE TRIPHAMMER RD 46 30 09/11/2013 SPEED IN ZONE TRIPHAMMERRD 47 30 09/11/2013 SPEED IN ZONE TRIPHAMMER RD 47 30 09/09/2013 UNINSPECTED MOTOR VEHICLE HANSHAW RD 09/09/2013 UNINSPECTED MOTOR VEHICLE HANSHAW RD 09/09/2013 OPER MV/MC/BIC W/MORE 1 EARPHONE EAST UPLAND RD 09/09/2013 SPEED IN ZONE TRIPHAMMER RD 47 30 09/09/2013 NO/ILLEGAL FRONT WINDSHIELD HANSHAW RD 09/09/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/09/2013 UNINSPECTED MOTOR VEHICLE NORTH TRIPHAMMER RD 09/09/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/09/2013 OPERATING WITHOUT INSURANCE HANSHAW RD 09/09/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/09/2013 DISOBEYED TRAFFIC CONTROL DEVICE HANSHAW RD 09/08/2013 SPEED IN ZONE N TRIPHAMMER RD 46 30 09/08/2013 SPEED IN ZONE N TRIPHAMMER RD 51 30 09/08/2013 INADEQUATE OR NO STOP LAMPS N TRIPHAMMER RD 09/06/2013 UNREGISTERED MOTOR VEHICLE HANSHAW RD 09/05/2013 OP MV- MOBILE PHONE NORTH TRIPHAMMER ROAD 09/05/2013 DISOBEYED TRAFFIC CONTROL DEVICE STATE ROUTE 13 09/05/2013 OPERATING WITHOUT INSURANCE NORTH TRIPHAMMER ROAD 09/04/2013 OPERATING WITHOUT INSURANCE TRIPHAMMER RD 09/04/2013 DISOBEYED TRAFFIC CONTROL DEVICE TRIPHAMMER RD 09/02/2013 DISOBEYED TRAFFIC CONTROL DEVICE PLEASANT GROVE RD 09/02/2013 NO/INSUFFICIENT TAIL LAMPS N TRIPHAMMER RD 09/02/2013 INADEQUATE OR NO STOP LAMPS TRIPHAMMER RD 09/02/2013 NO/INADEQUATE LIGHTS TRIPHAMMER RD 09/01/2013 UNINSPECTED MOTOR VEHICLE 2100 NORTH TRIPHHAMER ROA Query returned 114 records. EXHIBIT FYE2014-30 Village of Cayuga Heights Proposed Local Law __ of the Year 2013 A LOCAL LAW TO PROVIDE FOR THE AMENDMENT AND RESTATEMENT OF THE VILLAGE OF CAYUGA HEIGHTS LOCAL LAW CONCERNING EMERGENCY LOCK BOXES (Village of Cayuga Heights Local Law #2 of the Year 2001, Page 170 of the Village of Cayuga Heights Laws) Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT. The purpose of this Local Law is to amend and restate Local Law #2 of the year 2001 of the Village of Cayuga Heights (the “Village”) in order to detail the requirements for the contents of a lock box, to clarify the roles of the Village’s Code Enforcement Officer and Police Department in connection with enforcement of this Local Law, to reduce the violation of this Local Law from a Class B Misdemeanor to an offense punishable by fine, and to reformat this Local Law to correspond to the format of local laws most recently enacted by the Village. As referenced in Local Law #2 of 2001, the Village has determined that lock boxes are advantageous in situations that alarm systems have been activated erroneously and in circumstances in which a non-forced entry to the premises would be desirable to react to an emergency. The intent of this Local Law is to specify that all lock boxes contain a master key to the premises, that the Code Enforcement Officer may withhold a certificate of occupancy pending compliance with this Local Law and that the Police Department will be responsible for enforcement of this Local Law, and that penalties for violation of this Local Law consist of a structure of fines. SECTION II AUTHORITY. This Local Law is enacted pursuant to the grant of powers to local governments provided for in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III DEFINITIONS. A. Lock box shall mean a device as prescribed by the Village of Cayuga Heights in coordination with the Cayuga Heights Fire Department and Cayuga Heights Police Department in which shall be placed a master key to the premises, access to which box shall be limited and regulated so that a minimum number of persons shall have access to the key that will open said lock box and a record is maintained at all times as to the person or persons who may obtain access to the box. The lock box shall also contain an updated emergency notification list of at least two individuals with telephone numbers and addresses. This list will be kept updated by said owner or resident of the property. B. Alarm system shall mean any system by which notification of a possible fire or burglary is made, directly or indirectly, to the police and/or fire department or other emergency response entity or emergency communications center or which activates an audible signal that can be heard off of the property on which the alarm system is located or a visual signal which can be seen off of the property on which the alarm system is located. Alarm systems include, but are not limited to, a municipal fire alarm, radio, telephone leased line, telephone dialer, remotely supervised alarm systems, or central station systems. Alarm systems shall also include any system that is activated by motion sensors, infrared sensors or other system designed to detect illegal entry when such systems are connected, directly or indirectly, to an emergency response entity such as a police department, remote supervisor, other emergency response dispatcher, or to an audible or visual alarm that can be heard or seen from off of the property on which the alarm system is located. SECTION IV LANDS AND STRUCTURES TO WHICH THIS LOCAL LAW APPLIES AND CONTENTS OF LOCK BOX. A. This local law shall apply to all areas of the Village of Cayuga Heights. Lock boxes shall be required for all new and existing buildings except those one or two family dwellings not presently equipped with or serviced by an alarm system. B. All lock boxes attached to a structure that is presently equipped or serviced by an alarm system shall have a current master key to the premises and an updated emergency notification list as prescribed in Section II (A). SECTION V LOCATION AND ATTACHMENT OF LOCK BOXES. Lock boxes shall be affixed to the structure in a manner detailed by the manufacturer and in a location established by the Cayuga Heights Fire Department, Cayuga Heights Police Department or the Village’s Building/Zoning Enforcement Officer. SECTION VI RETROFIT REQUIREMENTS. Any building currently in existence to which this Local Law shall apply shall have a period ending ____________, 2013 within which to comply with the terms of this Local Law. SECTION VII VILLAGE DEPARTMENT RESPONSIBILITIES. A. Village Code Enforcement Officer – In the event that the Code Enforcement Officer becomes aware of the installation of a new alarm system, and the Code Enforcement Officer has confirmed that the property owner has not complied with the requirements of this Local Law in connection with that alarm system, the Code Enforcement Officer will notify the Police Department of such failure, and the Code Enforcement Officer will have the authority to deny any pending certificate of compliance and/or occupancy for the property until the Code Enforcement Officer has received confirmation that the owner has complied with this Local Law. B. Village Police Department – The Police Department will have the authority and responsibility for enforcing the provisions of this ordinance. SECTION VIII PENALTY FOR VIOLATION. A. A violation of Section III (A) of this Local Law is hereby declared to be an offense, with conviction of a first offense punishable by a minimum fine of $50.00 and a maximum fine not to exceed $100.00. Conviction of a second or subsequent offense it is punishable by a minimum fine of $100.00 and a maximum fine not to exceed $250.00. B. A violation of Section III (B) of this local law is hereby declared to be an offense, with a conviction of a first offense punishable by a minimum fine of $25.00 and a maximum fine not to exceed $50.00. Conviction of a second or subsequent offense is punishable by a minimum fine of $50.00 and a maximum fine not to exceed $100.00. C. Notwithstanding the above, any first time offender of Section III (A or B) will be granted the opportunity to provide to the Village of Cayuga Heights Court proof of compliance to the cited offense. Any first time violation in which the offender shows proof of compliance will be dismissed. D. Compliance shall be done within 45 days. The Village has the burden of proof to establish a repeat offender. SECTION IX PARTIAL INVALIDITY. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION X EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. FYE2014 EXHIBIT 31a VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES MEETING CLERK’S REPORT October 15, 2013 1. Total Property Tax Collections to date equals $2,364,204.62, plus penalties equaling $4,900.41. $24,608.59 remains outstanding on eleven (11) properties with $1,968.70 penalties and $22.00 in late fees accrued. All remaining unpaid taxes will be submitted to the Tompkins County Budget and Finance Office along with delinquent water and sewer payments no later than November 15, 2014. 2. New York State Insurance Fund (NYSIF) will audit payroll related documents to determine the proper premium for the Village’s workers’ compensation policy on October 22, 2013. 3. The Group Agreement for the Tompkins Shared Services Electronic Records Repository (TSSERR) as passed by Resolution #7335 on July 8, 2013 has been signed. The Village may receive a license for LaserficheTM paid from the grant already received if not all the town licenses are needed. Records management work using the new software should begin by the end of October. Respectfully submitted, Joan M. Mangione Clerk FYE2014 EXHIBIT 31b VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES MEETING TREASURER’S REPORT October 15, 2013 1. Financial Reporting – AUD FYE2013 progress was delayed this month due to a software data corruption issue. The problem has been resolved by the vendor and work on the AUD is continuing. 2. Bond and BAN Financing – the following payments are upcoming A Fire Station principal payment of $65,000 is due in each of the months of November and December. 3. Revenues – Balances as of September 30, 2013 Deposits: $ 98,926.09 Expenditures: $519,087.16 Checking and Savings Balance: $3,124,169.59 5 Budget – Clerk’s Training requires a transfer from unallocated (contingency) funds in the amount of $800 to allow payment of remaining expenditures for attendance at the NYCOM Fall Training School. 6 Transfers –$133,228.72 to Trust & Agency to cover September’s payroll, ADP fees, and Retiree Health Benefits. 7 Audit – CDLM continues the external independent audit of the Village’s financial statements for FYE2012 and internal controls. 8 Abstracts - Unaudited Abstract #5 dated October 15, 2013: as distributed. 9 Approval of October Abstract – BE IT RESOLVED THAT: Abstract #5 for FYE2014 consisting of TA vouchers ____ - ____ and General Fund vouchers 269 – ____ in the amount of $________________ is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione Treasurer