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HomeMy WebLinkAbout10-15-2013 minutes Minutes VILLAGE OF CAYUGA HEIGHTS Monday, October 15, 2013 CHFD Station BOARD OF TRUSTEES MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton; Attorney Marcus; Fire Superintendent Tamborelle; Superintendent Cross; Asst. Superintendent of Public Works Frisbie; Police Chief Steinmetz; Deputy Clerk Podufalski. Absent: Clerk & Treasurer Mangione. Call to Order: Mayor Supron called the meeting to order at 7:03 p.m. 1. Approval of Minutes: Resolution #7367 BE IT RESOLVED THAT: Minutes of the September 9, 2013 Village of Cayuga Heights Board of Trustees Meeting be approved as written in Exhibit FYE2014-23. Motion: Mayor Supron Second: Trustee Riesman Ayes: Hamilton, Riesman, Robinson, and Salton Nays: none Abstentions: Crooker and Karns Motion carried 2. Report of Fire Superintendent Tamborelle: (Exhibit FYE2014-24) Submitted report (website – contained in Meeting Packet October 15, 2013) It was a busy month for the fire department. As noted in the report, there was participation in the NYC Tunnel to the Towers 5k Run to benefit the Steven Siller Foundation. Training for new and established members is planned and ongoing. The number of EMS calls has been trending higher with the exception of the spring months. 3. Report of Asst. Superintendent of Public Works Frisbie: (Exhibit FYE2014-25a, b) Submitted report (website – contained in Meeting Packet October 15, 2013) Capital projects have all been completed for the year. Drainage issues are continually monitored and analyzed to determine if a different solution needs to be undertaken. Fall leaf pick-up started as of the week of October 14th. 4. Privilege of the Floor (PoF): Mayor Supron opened PoF and offered a brief summary of guidelines of which speakers should be aware. Bruce Levitt complemented the BOT for its tenacity on implementation of the Deer Management program. He also expressed concern that the Hanshaw Road improvements will result in higher rates of speeding. Mindy Mindlin noted that the Village’s website does not list all of the BOT meeting minutes. Mayor Supron explained that due to staffing changes, website changes are underway. Meeting minutes are included as an exhibit in the packet prepared and posted on the website for each meeting. All meeting minutes are available by request from the Clerk’s office. A FOIL request was transmitted to Deputy Clerk Podufalski. Curiosity regarding the content of the Deer Management discussion to take place later in the meeting was expressed. PoF was closed. 5. Report of Mayor Supron: a. Agreement to Change the Bolton Point Water Rate Schedule (Exhibit FYE 2014-26) Information on previous rate changes and explanation of the proposed revision to a lower minimum usage schedule was presented and discussed. Resolution #7368 WHEREAS, the Village of Cayuga Heights entered into an agreement of inter-municipal cooperation with several other municipalities creating the Southern Cayuga Lake Intermunicipal Water Commission ("SCLIWC") and authorizing the construction by such Commission of the Bolton Point water treatment plant and related transmission and other facilities, which agreement was restated as of June 5, 1979, and which agreement has been subsequently amended from time to time (such agreement as so amended being hereinafter referred to as the "SCLIWC Agreement"); and WHEREAS, the SCLIWC Agreement included a schedule of the water rates to be charged, which schedule has been amended from time to time; and WHEREAS, the parties to the SCLIWC Agreement wish to amend the Agreement to revise the water rates, and a copy of the proposed amendment has been submitted to this Board for its approval; and WHEREAS, the Village of Cayuga Heights Board of Trustees finds it is in the best interests of the Village of Cayuga Heights and its citizens to effect the proposed water rate revisions; NOW, THEREFORE, BE IT RESOLVED, that the Village of Cayuga Heights Board of Trustees, in accordance with Article 8 of the New York State Environmental Conservation Law - the State Environmental Quality Review Act ("SEQR") and 6 NYCRR Section 617.5, hereby determines that adoption of said proposed amendment and the establishment of water rates constitute a Type II action, constituting "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus may be processed without further regard to SEQR; and be it further RESOLVED, that the Village of Cayuga Heights Board of Trustees hereby authorizes on its behalf the execution of the proposed amendment to the SCLIWC Agreement submitted to this meeting, approving thereby the amendment to the rate schedule so as to revise the water rates to be charged under the SCLIWC Agreement effective January 1, 2014 to the flat rate charge per thousand gallons of water equal to four dollars and eight cents ($4.08); and be it further RESOLVED, that upon the approval by all required parties of the proposed amendment to the SCLIWC Agreement setting the increased rate of $4.08 per thousand gallons of water, and concurrently with the effective date of such amended rate as provided for in the approved amendment to the SCLIWC Agreement, the Village of Cayuga Heights Board of Trustees hereby establishes the foregoing increased rate as the base rate chargeable to each owner of property that is provided with water service by connecting to the Village of Cayuga Heights Water System, all such water service charges being subject to the additional water rate surcharge (currently 79%) imposed by the Village from time to time by resolution of the Village Board of Trustees. Motion: Trustee Karns Second: Trustee Salton Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried b. Comprehensive Plan (CP) 10/1/2013 draft http://www.cayuga-heights.ny.us/CompPlan.html Further refinements have been made to the draft of the Comprehensive Plan. The update draft will be available on the website as soon as practicable. A joint Planning Board and Board of Trustees Meeting will be held to discuss the CP on Monday, October 21, 2013 at Marcham Hall at 7:30 p.m. c. Time Warner Cable Request for Payment of Underpaid Franchise Fees (Exhibit FYE 2014-26) A letter to Ms. Alice J. Kim, Director – Government Relations was reviewed by the BOT. Resolution #7369 To grant authorization to Mayor Supron to sign a formal request for payment of underpaid franchise fees by Time Warner Cable as written in Exhibit FYE2014-27b. Motion: Trustee Crooker Second: Trustee Robinson Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Trustee Salton represents the Village on the TCCOG cable contract negotiation committee. Work on a TWC contract proposal continues with municipalities disinclined to accept the provider’s request for a fifteen (15) year agreement. d. Deer Management Planning October 15, 2013 is the date by which return of Property Use Permission Forms to the CHPD was requested. Contract negotiations with Cornell through Paul Curtis regarding research obligation is ongoing. The Village’s DEC license renewal submission has been prepared and sent. A Cornell sponsored event on wildlife management takes place during the week of October 21 – 25. e. Zoning Board of Appeals Alternate Member Vacancy Mayor Supron appointed Sue Manning to fill the open seat of alternate on the Zoning Board of Appeals. Resolution #7370 BE IT RESOLVED: To approve the appointment for the remainder of a term until the Organizational Meeting to be held in April 2014, the naming of Village resident, Sue Manning to the open seat of alternate on the Village of Cayuga Heights Zoning Board of Appeals. Motion: Trustee Karns Second: Trustee Salton Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried 6. Report of the Trustees: Trustee Riesman presented the annual fundraising letter to residents from the Cayuga Heights Fire Company. Resolution #7371 BE IT RESOLVED: To grant permission for the Cayuga Heights Fire Company’s solicitation letter to be sent to residents of the Village of Cayuga Heights. Motion: Trustee Riesman Second: Trustee Karns Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried 7. Report of Chief Steinmetz: (Exhibit FYE2014-29a,b,c) Submitted report (website – contained in Meeting Packet October 15, 2013) A discussion of burglaries in and around the Village took place. Trustee Crooker asked Chief Steinmetz what he recommends as an optimal method and frequency of communicating crime alerts. Whenever there is a safety concern or a pattern of break-ins, there should and will be notification. a. Amendment to Local Law: Lock Boxes (Exhibit FYE2014-30) Resolution #7372 BE IT RESOLVED: To schedule a Public Hearing on the amendment to Local Law #2 Regulating Lock Boxes Motion: Trustee Karns Second: Trustee Salton Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried b. Resignation of Officer David Lanning, Jr. Resolution #7373 BE IT RESOLVED: To accept the resignation and retirement of Officer David Lanning, Jr. effective September 29, 2013. Motion: Trustee Riesman Second: Trustee Crooker Discussion: Trustee Salton expressed the appreciation of the Board of Trustees for Officer Lanning’s fifteen (15) years of service to the Village of Cayuga Heights. Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried c. Update on the status of the hiring process for a replacement officer. d. Community Fireworks Reimbursement: Other municipalities were compensated for the cost of additional manpower during the annual fireworks demonstration. The Cayuga Heights Police Department assigned two (2) additional officers but, received no consideration. It was agreed that for the 2013 Community Fireworks, the Village would receive paymen t for one of the extra officers; no payment has been received to date. e. Vest Partnership: The grant monies have been received. The amount was approximately $1,200 less than requested. f. Both the Police Clerk and the Department Sergeant are off their Civil Service probationary period. The Chief expressed his appreciation and complements to Jackie Carr and Sergeant Jerry Wright. g. Personnel issues and matters regarding completion of department policy review. 8. Report of Superintendent of Public Works Cross: a. The public hearings for Kendal were inadvertently advertised for October 21st instead of the 28th. The notices will reappear with the correct date; if however, anyone wishes to speak at the Joint Meeting to be held on October 21st, they will be allowed to do so. Comments if so given will be incorporated with any expressed at the October 28th Planning Board Meeting b. Progress on the Hanshaw Road project has been being closely monitored. c. NYSDEC will be in receipt of the Village’s wastewater treatment phosphorus limit test results from the end of September. It is anticipated that their response will be received by the end of October. d. Village ordinances regulating placement of public service signage are in need of review for enforceability and constitutionality. e. Need for a designated space for a women’s locker room will be analyzed. 9. Report of Clerk & Treasurer Mangione (Exhibit FYE2014-30a,b) Submitted report(s) (website – contained in Meeting Packet October 15, 2013) Resolution #7374 BE IT RESOLVED THAT: Authorization for the Clerk’s Training Budget (A1410.450) to be modified by $800 drawn on General Fund Contingency (A1990.400) to allow for disbursements associated with the NYCOM Fall Training School in September. Motion: Trustee Salton Second: Trustee Robinson Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Resolution #7375 BE IT RESOLVED THAT: Abstract #5 for FYE2014 consisting of Trust and Agency Vouchers 43 - 54 and General Fund vouchers 269 - 366 in the amount of $183,881.19 is approved and instruction is given to the Treasurer for payment thereon. Motion: Trustee Robinson Second: Trustee Salton Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Bids for the purchase of a surplus police vehicle were to have been received by this meeting date. The single bid will be opened following executive session. 8. Report of Attorney Marcus: One piece of information to be relayed to the Board during an attorney and client privileged session. Resolution #7376 BE IT RESOLVED THAT: A discussion of a session of matters leading to the appointment of a particular person or corporation in addition to a collective negotiation requires the Board of Trustees of the Village of Cayuga Heights to enter Executive Session. Motion: Trustee Riesman Second: Trustee Karns Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried The meeting will reconvene after the Executive session with possible action items. Meeting of the Village of Cayuga Heights Board of Trustees was suspended by Mayor Supron at 8:43 p.m. Executive Session Resolution #7377 BE IT RESOLVED THAT: A discussion of a session of matters leading to the appointment of a particular person or corporation in addition to a collective negotiation requiring the Board of Trustees of the Village of Cayuga Heights to enter into Executive Session has been completed. Motion: Trustee Karns Second: Trustee Salton Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried Meeting of the Village of Cayuga Heights Board of Trustees was reopened by Mayor Supron at 9:45 p.m. Resolution #7378 BE IT RESOLVED THAT: Authorization for Mayor Supron to enter into a contract agreement not to exceed $23k with Cornell for management and research relating to the Village's deer management program pending contract review. Motion: Trustee Riesman Second: Trustee Robinson Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton Nays or abstentions: none Motion carried A bid to purchase the surplus 2010 Suburban was opened and discussed. The offer of $7,111 was rejected and other means of selling the vehicle will be entertained. Meeting of the Village of Cayuga Heights Board of Trustees was ended by Mayor Supron at 9:55 p.m.