HomeMy WebLinkAbout04-17-2017 Agenda.pdf
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Exhibit No.
1. Public Hearing on Proposed Local Law 2017-A: Tax Cap Override 2018-005
2. Approval of Meeting Minutes: March 20, 2017 (available, not complete) 2018-006
3. Approval of Meeting Minutes: April 4, 2017 (available, not complete) 2018-007
4. Approval of Meeting Minutes: April 10, 2017 (available, not complete) 2018-008
5. Report of Fire Superintendent Tamborelle – Submitted Report* 2018-009
6. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Privilege of the Floor Guidelines VCH website
7. Report of the Mayor
a. Budget Fiscal Year Ending May 31, 2018
b. Community Choice Aggregation 2018-010
c. 914 Highland Road Fence 2018-011
c. Verizon 2018-012
d. WWTP 2018-013
e. Revision to Village Seal 2018-014
8. Report of the Trustees
a. General Code: Organizational Analysis
6. Report of Police Chief Steinmetz - Submitted report s * 2018-015 a, b, c
7. Report of Assistant Superintendent of Public Works Wiese 2018-016
8. Report of Superintendent of Public Works Cross 2017-017
9. Report of Clerk & Treasurer - Submitted reports * 2017-018 a, b
10. Report of the Attorney
11. Executive Session
12. Adjournment
* All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted
* All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted
Village of Cayuga Heights
Board of Trustees
Monthly Board Meeting
Marcham Hall
April 17, 2017, 7:00 p.m.
AGENDA
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EXHIBIT 2018-005
VILLAGE OF CAYUGA HEIGHTS
LOCAL LAW 1 OF THE YEAR 2017
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL
MUNICIPAL LAW §3-C
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights
to adopt a budget for the fiscal year commencing in 2017 that requires a real property tax levy in excess of
the tax levy limit as defined by General Municipal Law §3-c.
Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law
§3-c which expressly authorizes a local governing body to override the property tax cap for the coming fiscal
year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body.
Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights,
County of Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2017 that
requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-
c.
Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part
of this local law or the application thereof to any person firm or corporation or circumstance is invalid or
unconstitutional the court order or judgment shall not affect impair or invalidate the remainder of this local
law but shall be confined in its operation to the clause sentence paragraph subdivision or part of this Local
Law or in its application to the person individual firm or corporation or circumstance directly involved in the
controversy in which such judgment or order shall be rendered.
Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the
Secretary of State.
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EXHIBIT 2018-005
April 18, 2017
Honorable Linda Woodard
Board of Trustees
Village of Cayuga Heights
Monthly Report April 2017
The fire department ran 46 calls in March. We had 27 calls in the Village of Cayuga Heights, 15 calls in the Town of Ithaca
and 4 requests for mutual aid. There were 25 EMS calls and 21 fire runs. On Saint Patrick’s Day, we received a call at
10:25 p.m. for a report of a structure fire. On our arrival at the scene on Concord Place we found a two story ranch with
attached garage with heavy fire from the garage extending into the house. E202 quickly stretched an attack line and made
an initial attack on the garage while the door to the home was forced and then the attack moved into the home. We found
that the home was unoccupied at the time of the fire and after an hour the fire was completely extinguished. We did receive
mutual aid from the Ithaca, Lansing, and Dryden fire departments. The Ithaca Fire Department did not have an
investigation team available so we contacted the NYS Office of Fire Prevention and Control (OFPC) and they sent a team.
The initial dispatch was at 10:25 p.m. and we did not finish at the scene until 5:30 the next morning. The cause of the fire
is still under investigation. On March 14th during the snow storm many of our members camped out at the fire station to
up our staffing. The crew made a large dinner and spent the night at the station. It was very reassuring to know that we
could put apparatus on the road without anyone having to drive to the station through the storm.
March was another great month for training. Assistant Chief Rob Shepherd has taken the reins on the training program
and together with Lt. Blake Berger they are putting together some very dynamic trainings. Early in the month we did an
MVC training. We focused on the EMS side of the motor vehicle crash scene with major emphasis on the treatment of
the victims after they are removed from the car. Training in the middle of the month was cancelled due to the storm. We
did roll-in drills on March 21st in preparation for the full day of live fire training on March 26th. We spent the morning and
early afternoon at the training tower doing live burn evolutions. With the positive attitude and motivation of all hands we
were able to get six burns done before noon and then moved on to interior checklist work that could only be done at the
tower. The day was exhausting but very fulfilling and we were able to get many checklist items completed. The members
from the fall recruit class are taking as many classes at they can fit into their schedules. I have signed authorization letters
for BEFO, Rescue Tech, EMT, and Firefighter Survival. It’s fantastic to see this level of enthusiasm.
We have ordered a new gear washer for the station after getting three quotes. We are going to reconfigure the downstairs
washer room. At this time, we do not have a dedicated area to properly clean our SCBA masks. The masks are assigned
to each pack and not to an individual firefighter. We need to fully disinfect each mask after use and we are not supposed
to do this in a kitchen sink like we have been, due to the carcinogens from fire. We are going to remove the counters in
the wash room to make room for a two-bay sink and mount some drying hooks. This should give us an area more suited
to our needs then we have now. We will need to have some plumbing work done as the new washer has a gravity drain
and not a pump like the washer that is in the room now. This should be a major overall improvement to our operation.
Our eventual goal will be to have enough masks, like turnout gear, that we will be able to swap out masks after each event
to ensure everything is cleaned properly.
Department elections were held and the slate of officers has been approved. We look forward to the Installation Dinner
on April 22nd at 5:30 in the evening at The County Club of Ithaca.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
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EXHIBIT 2018-005
MUNICIPAL RESOLUTION SUPPORTING THE EXPLORATION
OF COMMUNITY CHOICE AGGREGATION
WHEREAS, the Village of Cayuga Heights is interested in promoting energy efficiency and local
renewable energy generation, and also in reducing energy costs for its residents; and,
WHEREAS, the NY State Public Service Commission, in April 2016, authorized the development of
Community Choice Aggregation programs, that allows participating local governments to work together
through a shared purchasing agreement to procure natural gas and/or electric energy supply on behalf of
their residents and small businesses; and,
WHEREAS, Community Choice Aggregation (CCA) is a means to provide lower, more stable and
predictable energy costs, while also promoting energy efficiency, local renewable energy development and
local job growth; and,
WHEREAS, residents and small businesses that are not interested in participating in CCA energy
procurement are able to opt out; and,
WHEREAS, the Tompkins County Council of Governments (TCCOG) works to identify shared services
and procurement opportunities to provide better service and lower costs to our residents; and,
WHEREAS, TCCOG has established a CCA Advisory Committee made up of elected/appointed officials
plus community members to explore CCA and advise interested municipalities on CCA administrative and
procurement models, and to search for and recommend a program administrator; and,
WHEREAS, participation in the TCCOG CCA Committee does not obligate the Village of Cayuga
Heights to participating in CCA, (which requires passage of a local law), but rather indicates the Village of
Cayuga Heights’ interest in exploring the option of CCA, therefore be it
RESOLVED, that Village of Cayuga Heights selects Trustee James Marshall to serve on the TCCOG
CCA Advisory Committee.
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EXHIBIT 2018-012
FROM: NYCOM
TO: Mayors, Managers, Administrators and Fiscal Officers
FROM: Peter A. Baynes
SUBJECT: Underpayments of Gross Receipts Tax by Verizon
As you may know, four years ago NYCOM started NYCOM USA -- a no-risk "Utility Savings
Audit" Program that provides cities and villages with a utility billing analysis that identifies,
corrects and secures refunds for overcharges on electric, natural gas and telecommunications
bills, or underpayments of cable franchise fee and gross receipts tax (GRT) revenues. Recently,
NYCOM USA audits for more than 80 municipalities have uncovered widespread local Gross
Receipts Tax underpayments by Verizon. The large number of NYCOM USA clients also means
maximum leverage in negotiating the most beneficial settlements. If your municipality has a local
GRT law and your local exchange telephone company is Verizon, this problem has impacted
you. Recoveries have ranged from around $1,000 for small municipalities to well in excess of
$100,000 for larger municipalities. Since Verizon has under-reported revenue by more than
25%, the normal three-year statute of limitations will be expanded to six years for these audits,
greatly increasing recoveries which will also include penalty and interest. If you have not already
signed up for the NYCOM USA GRT audit, we recommend that you do so as soon as possible so
that you can recoup your lost revenue.
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EXHIBIT 2018-014
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EXHIBIT 2018-015a
April 10, 2017
To: The Honorable Mayor Woodard
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for March, 2017
In the month of March the police department received 360 calls for service. In addition to these calls 55 uniform traffic
tickets were issued and 4 parking violations were cited. A breakdown of the calls for service is as follows:
There were no Felony complaints received.
3 Penal Law Misdemeanor complaints were handled, 1 for Drugs, 1 for Fraud and 1 for Larceny. During a traffic stop,
the officer found one of the passengers to be in possession of marijuana. The amount of marijuana permitted the
misdemeanor charge of Criminal Possession of Marijuana to be filed. The Fraud complaint was reported by a resident
who stated that charges had been applied to their credit card by an unknown subject out of the country. The credit card
company stated that they would refund the charges upon the complainant filing a police report. The larceny complaint
consisted of a resident stating a package that had been delivered to their home was missing from the location in which
it was placed by the parcel service. The delivery service confirmed that it had been delivered. There are no known
suspects at this time and the complainant was advised of the Police Department’s property check service.
There were no Misdemeanor Vehicle and Traffic incidents handled.
2 Penal Law Drug Violations were observed during vehicle stops. One of the drug violations was in addition to the
previously mentioned misdemeanor drug charge. A second passenger was found to be in possession of marijuana,
however was charged with a violation based upon the amount in possession. The subject was issued an appearance
ticket for Unlawful Possession of Marijuana. The second violation occurred on a separate traffic stop. The driver was
found to be in possession of marijuana and was charged as such.
2 Local Law violations was received, 1 for Noise and 1 for Dog Control. The noise complaint involved a resident
stating that loud music was coming from a house in the neighborhood. The officer responded and made contact with
the property manager, however did not find the music to be in violation of the village ordinance. In the dog complaint,
a resident reported that a dog was barking uncontrollably in a neighboring yard. The officer on duty responded to the
location however did not observe any barking. The homeowner was contacted and since they did own a dog, was
advised of the village’s local law and to be more aware of the dog’s behavior while outside.
3 Motor vehicle accidents were investigated.
There were no incidents reported involving deer.
1 Incident involved a person taken into custody under Mental Hygiene Laws was handled. An elderly person came to
CHPD stating they were confused and didn’t know how to get home. After further investigation of the subject’s mental
health history they were taken into custody under the Mental Hygiene 9.41 Law and transported to a local hospital.
1 Subject was arrested on a Violation of Probation Warrant. The subject was arraigned before Cayuga Heights Court
and remanded to Tompkins County Jail on bail.
In summary, 4 persons were arrested and the following 5 charges were filed: 1-Criminal Possession of Marijuana, 2-
Unlawful Possession of Marijuana, and 1- Mental Hygiene Law 9.41.
Over the course of this month police department members took part in the following trainings and events: On March
26th Officers, Landon, Manheim, and O’Pray participated in the 2017 Polar Bear Plunge, benefiting the Special
Olympics. On the 29th police clerk Jackie Carr attended the NYSPILL training in Cortland.
The full time officers worked a total of 116.5 hours of overtime and the part time officers worked a total of 111 hours.
Sincerely,
Chief James Steinmetz
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EXHIBIT 2018-015b page 1 of 2
CAYUGA HEIGHTS POLICE DEPARTMENT
Uniform TRAF Tickets 3/1/17 to 3/31/17
Date Offense Location_______________
3/1/17 1110a Disobeyed Traffic Control Device / Speed 47/30 Pleasant Grove Rd
3/1/17 3752a1 No/Inadequate Lights N. Triphammer Rd
3/2/17 3752a1 No/Inadequate Lights Pleasant Grove Rd
3/3/17 1142a Fld To Yld Rt-Of-Way @ Stop Sign Hanshaw Rd
3/3/17 306b Uninspected Motor Vehicle 9/16 Pleasant Grove Rd
3/5/17 1110a Disobeyed Traffic Control Device Triphammer Road
3/5/17 37540b Inadequate Or No Stop Lamps Triphammer Road
3/5/17 1110a Disobeyed Traffic Control Device S/R 13 S
3/5/17 3752a1 No/Inadequate Lights S/R 13 N
3/6/17 5091 Unlicensed Operator Cayuga Heights Rd
3/6/17 1142a Fld To Yld Rt-Of-Way @ Stop Sign Cayuga Heights Rd
3/6/17 1140a Fld To Yld Rt-Of-Way @ Intersection Cayuga Heights Rd
3/12/17 1110a Disobeyed Traffic Control Device Triphammer Road
3/16/17 1225d Oper Mv While Using Portable Elec Dev (R-Hand) Pleasant Grove Rd
3/16/17 3191u Operating Without Insurance (Exp 4/8/16) Pleasant Grove Rd
3/20/17 1110a Disobeyed Traffic Control Device N Triphammer Rd
3/21/17 1110a Disobeyed Traffic Control Device (Speed) Cayuga Heights Rd
3/21/17 3191u Operating Without Insurance (Exp 1/9/16) Cayuga Heights Rd
3/22/17 1110a Disobeyed Traffic Control Device(47/30) Pleasant Grove Rd
3/22/17 3191u Operating Without Insurance Pleasant Grove Rd
3/23/17 1110a Disobeyed Traffic Control Device (Speed) Hanshaw Rd
3/23/17 4011a Unregistered Motor Vehicle (Exp 02/17/17) Hanshaw Rd
3/23/17 3191u Operating Without Insurance (Exp 02/14/17) Hanshaw Rd
3/23/17 1110a Disobeyed Traffic Control Device (Speed) Hanshaw Rd
3/23/17 1110a Disobeyed Traffic Control Device (Speed) Triphammer Rd
3/23/17 4021 No Distinctive Plate/Insecure/Dirty (Dirty) N Triphammer Rd
3/23/17 3191u Operating Without Insurance (Exp 11/21/16) N Triphammer Rd
3/23/17 4011a Unregistered Motor Vehicle (Exp 02/05/17) N Triphammer Rd
3/23/17 1110a Disobeyed Traffic Control Device Pleasant Grove Road
3/24/17 1110a Disobeyed Traffic Control Device Pleasant Grove Road
3/24/17 3191u Operating Without Insurance Pleasant Grove Road
3/25/17 1110a Disobeyed Traffic Control Device-Speed 51/30 Triphammer Rd
3/26/17 37524a Oper Mv/Mc/Bic W/More 1 Earphone (Headphones)Hanshaw Rd
3/26/17 5091 Unlicensed Operator (No Proof Shown) Hanshaw Rd
3/26/17 306b Uninspected Motor Vehicle N Triphammer Rd
3/26/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd
3/26/17 1110a Disobeyed Traffic Control Device Triphammer Rd
3/27/17 4011a Unregistered Motor Vehicle Cayuga Heights Rd
3/27/17 5091 Unlicensed Operator Cayuga Heights Rd
3/27/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd
3/27/17 37540 Inadequate Or No Stop Lamps Pleasant Grove Rd
3/27/17 306b Uninspected Motor Vehicle Hanshaw Rd
3/27/17 306b Uninspected Motor Vehicle Winthrop Drive
3/27/17 306b Uninspected Motor Vehicle Winthrop Drive
3/27/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd
3/27/17 306b Uninspected Motor Vehicle 10/16 N Triphammer Rd
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EXHIBIT 2018-015b page 2 of 2
CAYUGA HEIGHTS POLICE DEPARTMENT
Uniform TRAF Tickets 3/1/17 to 3/31/17
Date Offense Location_______________
3/27/17 306b Uninspected Motor Vehicle 10/16 N Triphammer Rd
3/27/17 1180d Speed In Zone Cayuga Heights Rd
3/28/17 1225d Oper Mv While Using Portable Elec Dev (R-Hand) N Triphammer Rd
3/28/17 306b Uninspected Motor Vehicle (Exp 01/17) Hanshaw Rd
3/28/17 3752a No Headlamps/Inclement (Rain) Pleasant Grove Rd
3/29/17 1225d Oper Mv W Using Portable Elec Dev (Both Hands) N Triphammer Rd
3/29/17 3752a1 No/Inadequate Lights (Lf) N Triphammer Rd
3/30/17 1225d Oper Mv While Using Portable Elec Dev (R-Hand) Hanshaw Rd
3/30/17 3191u Operating Without Insurance (No Proof Shown) Hanshaw Rd
3/30/17 1225d Oper Mv While Using Portable Elec Dev (R-Hand) Hanshaw Rd
EXHIBIT 2018-015b
CAYUGA HEIGHTS
POLICE DEPARTMENT
March 2017
Total Traffic Citation Report, by Violation
Violation Description Totals_
7D LL#1-96 OVERNIGHT PARKING 4_____
Report Totals 4
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EXHIBIT 2018-016
ENGINEER’S REPORT
As of now, the only topic that may need Trustee action this month is the proposal by the property owners of
914 Highland Road for permission to allow a recently constructed fence to remain in the road ROW . The
details of this case are clearly stated in Mr. Phoenix proposal (see attached). Otherwise, most of my time has
been focused on activities at the WWTP. I have provided a brief summary of the various areas of activity:
1. The new belt filter press is up and running. So far it looks like it is far more productive than the old press
and even the disposal of liquid to the City of Ithaca. Yaws has indicated that they have dried as much
sludge in one day as the old method took a week. It also is a much more controlled process that pulls the
thickened sludge off the bottom of the digester which is better than when the tanker truck aggressively
sucks the water/sludge mix out. Therefore the digester stays stratified and allows Yaws to pull off the
superinate water from the top of the tank, which makes more space for fresh sludge to be moved from the
settling tanks to the digester. This means that we can not only save money on trucking the dried sludge, but
hopefully improve our phosphorus treatment by keeping more sludge out of the water flow. The
manufacturer’s field representative was on site last week and he commented how good of shape it was and
that they would have paid closer to $130,000 for it to resell. We paid about $35,000.
2. Nick Hatala was on site 3/5/17 to meet with the Mayor about wet weather flow impacts and to observe
sampling procedures at the WWTP. His recommendation for addressing the impact of wet weather on the
WWTP capacity is to look at 3 separate efforts. The first (in order of cost effectiveness) is to seek out and
reduce sources of inflow/infiltration. He suggested that a sewage metering project could provide helpful
data to pinpoint sources of I/I. The Village is already in the process of working with the other towns to
achieve this information (see item 3 below). The second method to address wet weather flow is to create
another interconnection with the City of Ithaca, such that some of the Town of Ithaca (flow into the
Cayuga Heights system) can be diverted to the Ithaca Area WWTP which the Town is a substantial owner.
I have initiated communication with the City/Town of Ithaca on this topic (also see item 3 below). The
third option to consider would be the estimated cost to build more treatment capacity with is what will
result from the study they are already working on. It may be that after we have estimated cost of each
option, that we can take the necessary steps in an incremental time frame that does not result in picking
one solution when a lesser expensive solution can be achieved over time.
3. We had a meeting with the engineering staff from the City of Ithaca, Town of Ithaca, Village of Lansing,
Town of Lansing, and Town of Dryden (represented by TG Miller) to discuss the active collection of
sewer flow data and the intermunicipal cooperation needed to make an new connection with the
City/Town of Ithaca to treat some flow at IAWWTP. It was a very productive meeting with each town
showing a willingness to participate in their share of data collection. The Village of Lansing already has 3
permanent flow meters, the Town of Ithaca has 1 permanent flow meter and the Town of Lansing also has
1 permanent flow meter. All staff agreed to update their equipment made a commitment to active collect
the data and share it with the Village. Mike Wiese will be the person responsible for receiving the data from
the towns and then passing it along to Yaws and myself to analyze. There was also a potential route
identified for a new pipe from Stewart Park to an existing siphon pipe under fall creek. This would
significantly increase the capacity of their collection system and then be in a position to allow for some
diversion of flow at the bottom of Remington Road. This would be a second connection to the IAWWTP
which is already identified an intermunicipal agreement signed by all 6 gov’t agencies in 2005 (date?).
4. The contract with Macom has been signed by the Mayors of Cayuga Heights and Lansing as well as the
Macom executive. I immediately signed the document to establish an discharge permit and everything is
moving ahead as planned. Later this month we will be taking a tour of the facility and setting up the
necessary protocols for monthly sampling. We are working on generating an invoice for them to reimburse
the Village(s) for expenses associated with this permit/contract. They will also reimburse us on a quarterly
basis for future sample testing.
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EXHIBIT 2018-018 page 1 of 2
VILLAGE OF CAYUGA HEIGHTS
CLERK & TREASURER’S REPORT
April 17, 2017
1. Administration:
Deputy Clerk Walker has assumed preparation of the vouchers for the monthly abstract. Training on payroll entry, cash
receipts journal entry, cash distribution journal entry, workers’ compensation processing and Laserfiche entry has taken
place throughout the month.
As of the payroll on April 24, the Deputy Clerk and Info. Aide are able to assume entry of timesheet data into the payroll
program. Until this period, the Clerk was handling this task.
Agenda were prepared for the board meetings on April 4, April 10, and April 17.
FOIL requests have been being processed. An additional request was received last week.
Financial and post-retirement reports were prepared for the Shared Services Law Enforcement Task Force.
The General Code response has been assigned to the Deputy Clerk. The Clerk’s continues to be involved.
Purchase Order preparation for the Public Works loader purchase is complete.
Health Insurance enrollments and termination of coverage processing completed.
Review and approve invoicing for clerk, treasurer, building, court, attorney, deer management and others.
Arrange for publication of public hearing and meeting notices in the Ithaca Journal.
Attend two webinars sponsored by NYS OSC: One on Cyber Security and one on annual tax related submissions to the
state.
2. Records Management:
Significant progress has been made on the effort to migrate files from the server to Laserfiche this month. Further
restructuring of access permissions has been developed.
3. Communication:
eNewsBlasts are sent every other Friday. The goal is to produce the next print newsletter by early to mid-May.
4. Computer System Administration: The Microsoft contract for Outlook and e365 will be renewed.
5. Reporting and Audit:
Completed for the fiscal year ending 2016. Financial reports have been sent to Moody’s rating service. This is required due
to the Village’s co-ownership of Bolton Point debt.
6. Policies and Local Laws: Local Law 2018-A: Override Tax Cap
7. Budget:
All data was gathered and prepared for the Budget Workshop that was held on March 25th.
Following the Workshop, changes were entered into the Proposed Budget for presentation to the Board at the Annual
Organizational Meeting on April 4th.
Tentative Budget available on the website
8. Debt: No payments due in April
9. Revenues & Expenditures:
March 2017 Bank to Book Reconciliation was conducted by Trustee & Deputy Treasurer Biloski.
Revenue and Expenditure Reports are available for YTD through the first ten months of the Fiscal Year Ending May 31, 2017.
Prepare and send Sewer billings to other municipalities.
10. Current Expenses - Unaudited Abstract #011 dated April 17, 2017 as distributed.
11. Approval of April Abstract –
BE IT RESOLVED THAT: Abstract #011 for FYE2017 consisting of TA vouchers 94 – 102 in the amount of $16,645.39
and Consolidated Fund vouchers 855 - 928 in the amount of $174,394.04 is approved and the Treasurer is instructed to
make payments thereon.
Respectfully submitted,
Joan M. Mangione
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