HomeMy WebLinkAboutPWC Agenda 2023-05-16 and Packet
AGENDA
PUBLIC WORKS COMMITTEE
May 16, 2023, 9:00 a.m.
ZOOM Link:
https://us06web.zoom.us/j/81695207215
1. Approval of Minutes
a. April 18, 2023
2. Member Comments/Concerns
a. Consider Modifications to Agenda
3. Game Farm Road Parking Expansion – Slater
4. Speed Limit Request for Southwoods Subdivision - Slater
5. 2024 Capital Improvement Plan Preliminary Review – Thaete
6. 2024 Fleet Replacement Preliminary Review - Slater
7. Project Updates
Future Agenda Items:
• Snow Removal Policy
• Long-Term Stormwater Maintenance
• Forest Home Vehicle Restrictions Update/Discussion – Slater
• Review of a Draft Streetlight Policy – DePaolo
TOWN OF ITHACA
PUBLIC WORKS COMMITTEE
April 18, 2023, 9:00 a.m.
Board and Staff Present: Rod Howe, Rich DePaolo, Rob Rosen, Joe Slater, Dan Thaete, Joe Talbut,
Mike Beach, Travis Mills, Dave O’Shea, Mike Smith, Marty Moseley,
Guests: Representing Forest Home Caroline Arms, Bruce Brittain, Herb Engman, David Kuckuk
Representing Cornell Landscape Architecture: Mitch Glass, Coco Dawkins, Hugh Peng
1. Approval of Minutes:
Minutes were approved from 3/21/23 with a minor change. Clarifying verbiage was made by Mr. Rosen
to item #4 regarding construction of NYS Route 13A. The minutes were moved by Mr. DePaolo,
seconded by Mr. Rosen. Carried.
2. Member Comments / Concerns: None
a. Consider Modifications to the Agenda: None
3. West Hill Park – Presentation and Next Steps – Mr. Howe
Mr. Howe introduced Professor Mitch Glass, who teaches Landscape Architecture at Cornell. He
introduced two of his students, Coco Dawkins and Hugh Peng, who have designed a conceptual idea
for the Town’s West Hill Park open area which is where the West Hill Community Garden is currently
located. Another team will present the proposal at the Town Board Meeting on 4/25/23. The students
shared the West Hill Lookouts site analysis, survey summary, and design and described various
improvements such as mitigation of drainage issues to include a bioswales and wetland gardens,
parking lots (based on the assumption that there will be an access road), gravel or wood boardwalk
multi-use trail, pavilion, soccer fields, bird lookout, dog play area, plantings, and a landscape
viewing/winter sliding mound. The cost of the 7+ year phased plan is rudimentarily estimated to be
$933,640. Mr. Rosen raised the issue of sanitary facilities as something to think about. The Committee
felt that the proposal was presented well with good ideas and quality imagery.
4. Forest Home Vehicle Restrictions Update/Discussion – Mr. Slater
Mr. Slater presented background information regarding restriction signage in the Forest Home area for
further discussion, due to heavy truck traffic. He reminded the Committee that weight restriction signs
were installed, based on a report that was submitted by the Forest Home Association. A sign at the
Tower Rd./Judd Falls Rd. intersection triggered complaints, which resulted in laws being revised and
penalties being updated. Truck traffic laws have been passed for Sand Bank Rd., but legislation was
tabled for the Forest Home area per the Town’s Attorney. The document submitted by the FHA was sent
to the Traffic and Safety Bureau for review/recommendations and updated. Therefore, there are
discrepancies between the two reports, such as advisory signs cannot be displayed along with regulatory
signs and regulatory signs should only be placed at locations where drivers have the ability to turn onto
or off of the road. Mr. Slater presented a map of current locations of signs and the types of signs in the
Forest Home area. He asked the Committee for further direction for compliance, but also felt that
enforcement of current laws is not taking place. Mr. Slater stated that it will take considerable time and
effort to research with agencies and facilitate signage that involves the City. Mr. Howe will verify if the
restriction by length for Forest Home has already been approved through the Town Board. Mr. Thaete
asked if the Committee is considering removal of all weight signs. Members felt that the restriction by
length is an important component due to the geometrics of the hairpin turn, which is where trucks
primarily get hung up. Mr. Slater said he asked the Sheriff’s Department if any tickets had been issued
for that area and none had. Cornell Police have the capacity to issue tickets as well. Herb Engman
acknowledged that the current practice is not working. He stated that the emphasis on weight restriction
is not the main priority and the sign is confusing as it shows a box truck rather than a tractor trailer truck.
He has witnessed over-length vehicles enter the area and then maneuver back out. His preference was
to have signs that restrict length with absolute verbiage, that would also address a weight restriction.
Bruce Brittain stated that the current signs are legal, are in accordance with the Manual of Uniform
Traffic Control Devices and are in appropriate locations for diverting trucks away. He didn’t feel that the
report from the Traffic and Safety Bureau was written utilizing information from the MUTCD. He agreed
that enforcement is the issue and suggested asking the Sheriff and Cornell Police to start enforcing the
signage. Caroline Arms said she was more interested in deterrent than enforcement. She saw no point
in removing the “no trucks” signs and emphasized length restriction. David Kuckuk’s primary concern
was the safety of other drivers, pedestrians, and cyclists who are affected by large trucks that should
not be in the area. He referenced several tight intersections in the area where large trucks cause unsafe
situations. He did not feel that enforcement would be a priority for law enforcement. Mr. DePaolo verified
that there are exceptions for local delivery and stated that it would be helpful to advise drivers on what
route(s) to take if they exceed any of the restrictions. The Committee felt that engaging a Professional
Traffic Engineer to review the area and the signage package would be beneficial. Mr. Thaete stated that
a Request for Proposal and a Scope will be needed to move forward to determine a timeline. The item
will be discussed at a future meeting.
5. Review of a Draft Streetlight Policy – Mr. DePaolo
Mr. DePaolo presented a draft Streetlight Policy for standardizing processes by which the Town of Ithaca
will determine streetlight installation, removal, or modification. To provide prioritization of future
streetlight placement and usage and outline a review process that will result in approval or denial of
requests for installation, removal, relocation, or modification of streetlights. In his research, he found
that it was more feasible to manage/track small geographical areas vs. one large township. The intent
is to allow for case-by-case assessments and, in the absence of easily documented health and safety
issues within an area, to allow residents in the area to provide input via a petition with a 60% signature
threshold. The petition would be submitted to the Town Clerk and reviewed by the Town Engineer and/or
Highway Superintendent. The review report will go to the Public Works Committee for review, and be
forwarded with a recommendation to the Town Boad, which will make a determination on the application.
Discussion was held regarding the definition of “affected area”, scheduling and a budget process,
community requests, installation standards, a process for new developments, etc. The item will continue
to be addressed at the next meeting.
6. Project Updates
a. Paving may be starting as early as the end of April.
b. The streetlight project is transitioning out of the construction phase and into the maintenance
phase.
c. The brush and leaf pickup event began this week.
d. Game Farm Trail is now complete with crosswalk striping and signage. A grand opening will be
held on 5/20/23.
e. Northeast I&I Study has kicked off. Sewer meters will be in the ground three weeks from now
and the study will progress with more information to come.
f. Town Hall Weatherization project is making progress. Option packages are being reviewed and
finalized. Results should be available in the next two weeks. A resolution will be presented to the
Town Board at the 4/24/23 meeting to add items to the contract.
g. Public Works Mechanical/Electrical/Plumbing analysis is under way. A meeting with the
Consultant will take place on 4/20/23 to determine deficiencies, to be followed with design options
and costs.
h. Six Mile Creek Project with CWIO is well under way. Barton & Loguidice hired TG Miller to do
surveying and hydrology analysis and are looking at locations in the town for mitigation factors.
i. Forest Home Pump Station #1 bids came in high with only one bid. The project was rebid.
Engineering is reaching out to other contractors to make them aware.
j. Public Works Fuel Station Project is on track. Contracts are signed and it will likely be a late
summer project.
k. Ridgecrest Watermain Project should be breaking ground within a couple weeks.
l. Bridge NY Application – no word yet.
The meeting was adjourned at 10:26 a.m. Our next meeting is scheduled for 5/16/23.
lvp
1
Laura Pastore
From:Joe Slater
Sent:Tuesday, April 18, 2023 11:03 AM
To:Margaret Johnson
Cc:Rod Howe; Rich Depaolo; Joe Talbut; Laura Pastore
Subject:RE: Game Farm Road parking
Hi Margaret,
I did mention this topic at the Town’s management team meeting last week. Considering that the agenda was already
set, and full, for this month’s Public Works Committee (PWC) meeting we decided to put in on next month’s agenda. We
can work through the ins and outs to see if the committee feels it worth pursuing.
Thanks,
Joe
Joseph Slater
Director of Public Works
114 Seven Mile Drive
Ithaca, NY 14850
(607)-273-1656 Ext. 226
From: Margaret Johnson <MJohnson@town.ithaca.ny.us>
Sent: Monday, April 17, 2023 3:33 PM
To: Joe Slater <jslater@town.ithaca.ny.us>
Subject: Re: Game Farm Road parking
Hi Joe,
Just following up. Of the ones we discussed, do you think there is a strategy we can pursue to expand parking
capacity at/near the Dryden Rail Trail/East Hill Recway connection at Game Farm Rd.?
thanks,
~Margaret
From: Margaret Johnson <MJohnson@town.ithaca.ny.us>
Sent: Monday, April 10, 2023 1:28 PM
To: Joe Slater <jslater@town.ithaca.ny.us>
Subject: Re: Game Farm Road parking
Thanks, Joe. I should be free between 2-4 to talk. My number is (607) 227-8315.
~Margaret
From: Joe Slater <jslater@town.ithaca.ny.us>
Sent: Monday, April 10, 2023 11:09 AM
To: Margaret Johnson <MJohnson@town.ithaca.ny.us>
Subject: RE: Game Farm Road parking
2
Hi Margaret,
Is there a number that is convenient to call you at to discuss this or is it something that we can talk about before or after
the board meeting tonight? I think that there are several obstacles that would prohibit this from happening, especially
before the opening of this trail on May 20th.
Thanks,
Joe
Joseph Slater
Director of Public Works
114 Seven Mile Drive
Ithaca, NY 14850
(607)-273-1656 Ext. 226
From: Margaret Johnson <MJohnson@town.ithaca.ny.us>
Sent: Monday, April 10, 2023 10:11 AM
To: Joe Slater <jslater@town.ithaca.ny.us>
Subject: Fw: Game Farm Road parking
Hi Joe,
Did this come to you? Are you the right person to talk to about it?
I'll note what you probably already know -- that there will be a celebration of opening the Dryden Rail Trail leg
from Game Farm to Stevenson with a ceremonial opening of the gate, there may be a reason to address this
sooner rather than later.
Thanks!
~Margaret
From: Tim Marchell <tcm9@cornell.edu>
Sent: Tuesday, March 7, 2023 12:59 PM
To: Margaret Johnson <MJohnson@town.ithaca.ny.us>
Subject: Game Farm Road parking
Hi Margaret,
I'm following up on our brief conversation to see if you might be able to help me explore my question about parking at
the entrance to the upper Cascadilla Creek railroad bed trail on Game Farm Road. I was glad to see that the road was
improved to improve the safety of this area, and I understand that signs and road painting will be added to connect the
west side of the trail to the new branch of the trail on the east side of the road.
My concern is that there is very limited parking at this trail juncture, and I'm wondering if there is any plan for adding
additional spaces. I frequently find that there are no parking spaces available (I believe the current lot can accommodate
around five vehicles). Consequently, many cars park along the side of the road in undesignated areas adjacent to the
trail. The "no parking" signs that indicate additional parking is available on Stevenson Road are often ignored. Parking on
Stevenson currently makes little sense since one cannot walk from there to paved trail on the west side due to the
temporary fence at Game Farm Road. Even after this fence is removed, I anticipate that people will continue to park
3
along the side of Game Farm Road.
These trails are a valuable community asset that would seem to warrant additional parking at this access point. Thanks
for any assistance you can provide in examining this issue.
Best regards,
Tim Marchell
Infrastructure Year ACCOUNT #2023 Cost ACCOUNT #2024 Cost ACCOUNT #2025 Cost 2026 Cost 2027 Cost 2028 Cost
Water Tanks Pine Tree Tank Demo 50,000.00$ Hungerford Hill Tank 1,500,000.00$
Water Tanks TOTAL:-$ -$ 50,000.00$ -$ -$ 1,500,000.00$
Water Mains F8340-500 Troy/Coddington Backup Generators* (Gen equip:$89,900)250,000.00$ F8340-5XX Pine Tree PRV & Pine Tree Watermain Upgrade $ 350,000.00 F8340-5XX West Hill Tank Main Replacement $ 950,000.00 Winners Circle WM Replacement Trumansburg Tank Main Replacement $ 800,000.00 Bostwick Tank to 7 Mile Drive $ 300,000.00
ARPA Funds Ridgecrest Watermain** (CO amount: $114,700)1,261,700.00$ Lead and Copper Rule-Services Identification F8340-5XX West Hill Hospital Redundancy $ 550,000.00 Wildflower/Strawberry Cir. Water Main $ 350,000.00 Northview Tank to Coddington $ 500,000.00 Lower Stone Quarry Watermain
F8340-5XX Backup Generator-Christopher Circle
Water Mains TOTAL: $ 1,511,700.00 $ 350,000.00 $ 1,500,000.00 $ 350,000.00 1,300,000.00$ 300,000.00$
Sanitary Sewers ARPA/Bonding FH Pump Station & Forcemain**1,017,444.00$ G8120-5XX Sewer Lining and Manhole Rehab-NE 300,000.00$ G8120-5XX Sewer Lining and Manhole Rehab-NE 300,000.00$ Sewer Lining and Manhole Rehab 300,000.00$ Sewer Lining and Manhole Rehab 300,000.00$ Sewer Lining and Manhole Rehab 300,000.00$
NE I&I study 92,250.00$ G8120-5XX Inlet Valley PS Rehab/Rebuild/FM 1,200,000.00$ G8120-5XX Linderman Creek Lateral Crossing 50,000.00$ Danby Road/Southworks Sewer Upgrades Danby 105 to Danby 75 $ 540,000.00 $ 540,000.00
G8120-5XX Mitchell Street Sewer Upgrades 1,300,000.00$
Jointly Owned Interceptors Floral Ave. Sewer Upgrades 1,000,000.00$
Meadow Street Sewer and PS (Joint Budget: $3,500,000)1,454,950.00$
Cherry Street Misc. Improvements (Joint Budget: $500,000)207,580.00$
Cass Park Misc. Improvements (Joint Budget: $50,000)20,785.00$
12" Redundant FM at 6-Mile Creek Bridge (Joint Budget: $30,000)12,471.00$
Stewart Ave Forcemain (Joint Budget: $171,000)71,084.70$ -$ $ - -$ -$
Sanitary Sewers TOTAL:1,109,694.00$ 4,266,870.70$ 1,650,000.00$ 300,000.00$ 840,000.00$ 840,000.00$
Storm Drainage Six Mile Creek-CWIO Project-Grant King Road West Box Culvert-slipline Lower Stone Quarry Road Sandra Place Culvert Replacement
Storm DrainageTOTAL:-$ -$ -$ -$ -$ -$
Roads DB5112.500 Harris B Dates Dr.-Entrance/Exit 46,402.46$ DB5112.500 Ridgecrest (Mill-2.5" Top) (Depends on WM Project)115,000.00$ DB5112.500 Maple Avenue (Design and Bid)600,000.00$ Forest Home Drive Reconstruction-Phase 1-Design Forest Home Drive-Phase 2-Construction
-Funded utilizing CHIPS/Fund Balance/DB5112.500 Conifer-Rt 79 to Cypress Ct. Intersection 13,444.19$ DB5112.500 Elm St Rebuild Repave (3" Binder-2" top)553,000.00$ DB5112.500 Judd Falls Road (Tower to FH) Rebuild 1,400,000.00$ Seven Mile Drive
DB5112.500 Conifer-Cypress Ct. Intersection to end 49,207.16$ DB5112.500 King Rd. West-Phase 1 Buttermilk to Sandbank (3" Binder-2" top)447,000.00$ DB5112.500 King Road West-Phase 2 Buttermilk to 96B 211,200.00$
Property Tax DB5112.500 Judd Falls-366 to Tower (Top/Sidewalk/ADA Ramps):Paving-$27,345.92 DB5112.500 Holly Creek Lane (3" Binder-2" top)61,000.00$
DB5112.500 Judd Falls-Campus to Tower (Top/Sidewalk/ADA Ramps):Paving-$64,357.14 DB5112.500 Larisa Lane & Schickel Road (3" Binder-2" top)166,000.00$
DB5112.500 Burleigh Dr 133,986.48$ DB5112.500 Glenside Road (3" Binder-2" top)52,000.00$
DB5112.500 Lexington Dr.71,193.09$ DB5112.500 Coy Glen Road (3" Binder-2" top)242,000.00$
DB5112.500 Concord Pl.45,795.38$
DB5112.500 Birchwood Dr.-Salem to 105 Birchwood 9,079.19$
DB5112.500 Birchwood Dr.-105 Birchwood to end of Rd 69,083.94$
DB5112.500 Pinewood Dr.32,266.06$
DB5112.500 Briarwood Dr.70,659.54$
DB5112.500 Maplewood Dr.57,266.95$
DB5112.500 West Hill Drive-Reconstruction 64,171.75$
DB5112.500 Eldridge Circle 48,420.50$
DB5112.500 Christopher Lane 165,449.97$
DB5112.500 Christopher Circle 107,534.60$
Roads TOTAL:1,010,976.69$ 1,636,000.00$ 2,211,200.00$ -$ -$ -$
Sidewalks RT 34/East Shore Drive Sidewalk Connector-Design/Study 50,500.00$ RT 34/East Shore Drive Sidewalk Connector-Construction Forest Home S-Curve Sidewalk TBD
Chainworks Trail Extension/Stone Quarry Crosswalk Winthrop Drive Walkway TBD
King Road West/Buttermilk Crosswalk South Hill Trail Extension
Sidewalks TOTAL:50,500.00$ -$ -$ -$ -$ -$
Town Facilities PWF-New Fueling Station (Award+CA+Contingency:$715,327.50)825,000.00$ A5132.5XX PWF MEP/Site Improvements 350,000.00$ A5132.5XX PWF MEP Improvements 350,000.00$ PWF MEP Improvements PWF MEP Improvements PWF MEP Improvements
PWF MEP Study 17,540.00$ PWF Trench Drain Repair TH Electric Car Charing Station(s)
PWF Security Fence Installation-Grant PWF Electric Car Charging Station(s)
Town Facilities TOTAL:842,540.00$ 350,000.00$ 350,000.00$ -$ -$ -$
Green Energy Upgrades Town Hall Weatherization Study (CO amount: $5000)63,301.00$ A1620.XXX Misc. Green Upgrdes-Town Hall LED Lighting 125,000.00$ A1620.XXX Misc. Green Upgrdes-Town Hall Windows 125,000.00$ Misc. Green Upgrdes-Town Hall 125,000.00$ Misc. Green Upgrdes-Town Hall 125,000.00$ Misc. Green Upgrdes-Town Hall 125,000.00$
A5132.XXX Misc Green Upgrades-Public Works Facility LED Lighting 125,000.00$ A5132.XXX Misc Green Upgrades-Public Works Facility Heating 125,000.00$ Misc Green Upgrades-Public Works Facility 125,000.00$ Misc Green Upgrades-Public Works Facility 125,000.00$ Misc Green Upgrades-Public Works Facility 125,000.00$
Town Facilities TOTAL:63,301.00$ 250,000.00$ 250,000.00$ 250,000.00$ 250,000.00$ 250,000.00$
Parks - Trails-Open Space A7110.521 Game Farm Trail-Trail repair @ Pine Tree Rd. Bridge Iacovelli Playground 100,000.00$
Trail Overlay 50,000.00$
Culver Road Preserve-Babcock Ridge*** (Grant: $281,700)281,700.00$
Coddington Road-SHRW Parking/Access Funding ?
Parks TOTAL:-$ 331,700.00$ 100,000.00$ -$ -$ -$
Bridge(s)A7110.521 Townline Road Bridge-Phase 1 Design (Grant: $2,464,840)410,000.00$ Townline Road Bridge-Phase 2 Construction 2,054,840.00$
Parks TOTAL:-$ 410,000.00$ 2,054,840.00$ -$ -$ -$
Total Cost 4,525,410.69$ 6,934,570.70$ 5,861,200.00$ 650,000.00$ 2,140,000.00$ 2,640,000.00$
Future Parks - Trails West Hill Park
Saponi Meadows Park
Poyer Trail to Woolf Park
Tennis Court (Site TBD)
Future Parks - Trails TOTAL:
DB5110.400 Judd Falls Road Study-Phase 1 (Tower to Forest Home) RFP 50,000.00$ DB5110.400 Judd Falls Road CD's-Phase 2 (Tower to Forest Home)100,000.00$ Judd Falls Road CD's-Phase 3 (Tower to Forest Home)
Road Study RFP 200,000.00$
`
* Project funding from fiscal year 2023 budget-funds carried over from 2023.
** Project funding from fiscal year 2023 budget-partial ARPA funding will be utilized. $386,071 carryover from fiscal year 2022
***Grant Proposal-Total Value: $281,700; Local Share: $70,425
Grant Opportunities:
-NE Bypass
-Mitchell St.
-Southworks Joint Interceptor
RFP (Contractual Services)
300,000.00$
TOWN OF ITHACA
CAPITAL IMPROVEMENT PROJECTS
2024
DRAFT
#
Equipment to be Auctioned / Traded & Replaced
Useful Life
Original Purchase
Price
Year
Purchased
Replacement Cost
(Budgeted)
Age of
Equipment
Since
Purchased
New
Annual Repair
Costs (2022)
Lifetime Total
Repair Costs
(Parts and Labor)
Projected Auction
Price / Trade
Mileage /
Hours
Green Fleet
Options
3 2017 International 10-Wheeled Dump Truck 8 234,427.00$ 2016 300,000.00$ 7 4,808.00$ 40,550.00$ 84,460.00$ 61,588 NO
9 2016 Volvo 10 Wheeled Dump Truck 8 216,978.84$ 2015 350,000.00$ 8 30,220.00$ 75,684.00$ 75,600.00$ 56,749 NO
60 2015 F-350 4 x 2 Crew Cab 10 41,591.39$ 2014 60,000.00$ 9 3,334.00$ 13,358.00$ 22,400.00$ 89,935 NO
360 2014 Bobcat Model T650 Skid Steer 10 53,206.41$ 2014 75,000.00$ 9 3,892.00$ 14,600.00$ 36,000.00$ 1,136 NO
44 2019 Bobct Toolcat 4 72,842.88$ 2019 87,000.00$ 4 5,964.00$ 7,992.00$ 40,000.00$ 850 NO
28 2015 Ford F350 XL 4x4 Light Duty Dump 10 44,362.80$ 2015 65,000.00$ 8 1,114.00$ 9,977.00$ 20,000.00$ 57,076 NO
T12 2011 Quality Steel Utility Trailer (5000 Lbs)15 4,006.00$ 2011 8,500.00$ 12 4,669.00$ 6,830.00$ 3,360.00$ NA NA
Total Projected Auction Income 281,820.00$
Town of Ithaca - Proposed Fleet Replacement Schedule 2024