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HomeMy WebLinkAbout2016-02-16 minutes.pdfEXHIBIT 2016-106 page 1 of 10 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday February 16, 2016 R. E. Anderson Fire Station BOARD OF TRUSTEES MONTHLY MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Friend, Marshall, Robinson, Salton, and Woodard; Fire Superintendent Tamborelle; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus Not in attendance: Trustee Biloski, Superintendent of Public Works Cross Call to Order: Mayor Supron called the meeting to order at 7:04 p.m. 1. Approval of Board of Trustee Meeting Minutes: January 19, 2016 Resolution #7746 BE IT RESOLVED THAT: Minutes of the January 19, 2016 Village of Cayuga Heights Board of Trustees Meeting are approved as written in Exhibit FYE2016-098. Motion: Trustee Marshall Second: Trustee Woodard Discussion: none Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nay & Abstentions: none Motion carried 2. Report of Fire Superintendent Tamborelle (Exhibit 2016-099) There are no questions on the submitted report. 3. Privilege of the Floor (PoF) Graham Gillespie thanks the Board for the discussion during the January meeting relating to his sewer back -up damage claim. Mayor Supron explains that the insurance coverage in place doesn’t extend to property owners’ damage no r does it cover failures in the infrastructure. It protects the policyholder, in this case the Village, should a court award damages due to its failure. A reserve may be established to reimburse property owners who suffer damage caused by the Village and where the Village is not legally liable. The Public Works Committee will continue to discuss this matter and will recommend further steps. 4. Historian’s Annual Report (Exhibit 2016-100) Village Historian, Bea Szekely is unable to attend. Her report on the exemplary enthusiasm, dedication, and series of successful events completed during the Village’s Centennial is included with the agenda. The group composed of Ms. Szekely; the Deputy Historian, Patricia Longoria; Preservationists Carole Schiffman and Randi Kepecs; and history writers Gail Wagner, Lee Moon, and Gail Cashen continues to gather and document the rich history of the community. 5. Forester and Shade Tree Committee Report (Exhibit 2016-101) A recommendation for removal of the large Norway spruce at the entrance to Marcham Hall is made. It has several dead branches and the tree is clearly in decline. Although no prediction can be made for how long the tree may survive, there are other trees in the same area that are to be removed. It makes sense to remove and replace all the trees at the same time. The replacement trees are to be donated by Scott Howard. 6. Report of the Mayor a. Planning Board Update: Zoning and Community Corners The Ciaschi family has approached the Planning Board with an informal proposal for redevelopment of a portion of Community Corners. It is not an official proposal and sharing this with the Board of Trustees is solely informational. The Zoning Review Committee’s (ZRC) ongoing work to rewrite the Village’s zoning code contains recommendations for changes to current code. Awareness that the code is undergoing review has caused this Sketch Plan Review to be brought before the Planning Board for comment. Should a formal proposal be brought to the Planning Board, the decision rests with them and with the Zoning Board of Appeals, not with the Board of Trustees. Prior to presenting this tentative proposal the Ciaschis had met with Mayor Supron, Superintendent Cross, and Planning Board Chair, Fred Cowett to get a sense of what revisions may be recommended to zoning code. Any changes will be studied by the Board of Trustees and Public Hearings will be held prior to their adoption. It is felt appropriate that the Board of Trustees should see this tentative proposal to weigh if the Board is comfortable with requested variances. Mr. Cowett expresses his opinion that the primary question is one of building height. The fire station height is 45’ and the ZRC feels that keeping other buildings in the commercial zone on scale with it will preserve the character of the area. Zoning currently allows buildings with two stories. The committee sees ideal future development as incorporating mixed use construction. Additional information related to the proposal has been requested, especially the anticipated impact on traffic. A positive influence is expected on Pleasant Grove Road traffic due to elimination of a cut-through to an adjacent apartment complex thereby preventing commuters from cutting across the parking lot to avoid waiting at the stop sign. Aesthetic concerns related to style are strongly expressed. EXHIBIT 2016-105 page 2 of 10 The Trowbridge Wolf Michaels Landscape Architects LLP informal proposal on behalf of the Ciaschi family follows. EXHIBIT 2016-105 page 3 of 10 EXHIBIT 2016-105 page 4 of 10 EXHIBIT 2016-105 page 5 of 10 EXHIBIT 2016-105 page 6 of 10 EXHIBIT 2016-105 page 7 of 10 EXHIBIT 2016-105 page 8 of 10 7. Report of the Trustees The rewritten Village Emergency Plan has been distributed to the Board and Department Heads. Trustee Biloski has led the committee reworking the Plan. It is agreed that postponing its discussion until she is able to attend is appropriate and will allow all trustees to become familiar with the document. Attorney Marcus will review the document and distribute his opinion. 8. Report of Chief Steinmetz: (Exhibit FYE2016-102a, b, c) No questions on submitted reports. The Police Department has made every effort made to inform residents that to stop break-ins they must lock homes and vehicles. All reported thefts have been from unlocked cars, garages, and homes. There was an incident involving a tagged Village deer outside the Village. The tags were retrieved and turned in to allow the population count to be maintained. There was an increase in deer/vehicle collisions in November due to annual Whitetail mating activity. 9. Report of Superintendent of Public Works Cross: A meeting attended by Supt. Cross, Mayor Supron, and Trustee Robinson was held with representatives from Cornell University (CU) regarding CU’s property adjacent to Village property at 123 Sheldon Road that is used for the Department of Public Works. Over the years this steeply sloped land has seen encroachment from DPW equipment and run-off. CU proposes to deed ownership of the property to the Village in exchange for return of the land to a natural state. The proposed exchange would involve retention of a Landscape Architect by the Village for the purpose of plan creation. It is not possible to use a CU Landscape Architect because of the budget paradigm used there. Additionally the landscaping and maintenance thereof in the future will be a significant and indeterminate cost. A concern is that these costs beyond the services of a Landscape Architect may well require taxes to be raised in excess of the allowable annual cap. A candidate for the Assistant Superintendent of Public Works position was conducted. Due to Supt. Cross’ current time away from the office, a decision on any next steps has yet to be made. No response from the owners of 511 Kline Road regarding removal of their trellis as resolved at the January 19, 2016 Board of Trustees Meeting has been received. A committee has been formed to discuss “Safe Routes to School” with the goal of application for funding from the Transportation Alternatives Program (TAP) which will be accepting another round of applications in late 2016 through early 2017. Tompkins County Information Technology Services is proposing development of a system to manage building code and permit records. A resolution and letter expressing the Village’s support are found in Exhibits FYE2016-103a & b. Resolution # 7747 WHEREAS, Tompkins County intends to apply for funding through the New York State Consolidated Funding Application (CFA) for monies to initiate a new project focused on building code and permit records management and processes to increase efficiencies in local services and data/records collaboration through the local government shared services model and support related to records management systems, and WHEREAS, the Village of Cayuga Heights Board of Trustees has supported Tompkins County in previous funding applications and looks forward to future opportunities for new shared services initiatives and inter -municipal cooperation which result in savings for its constituents, and WHEREAS, the Village of Cayuga Heights Board of Trustees anticipates cooperating with and joining in future shared services offered and/or supported by the County whenever feasible, THEREFORE BE IT RESOLVED, the Village of Cayuga Heights Board of Trustees does hereby fully support the Tompkins County in its pursuit and application for funding for shared services through a Local Government Efficiency Grant. Motion: Trustee Salton Second: Trustee Robinson Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2016-105 page 9 of 10 11. Report of Clerk & Treasurer Mangione (Exhibits 2016-104a, b) a. Authorization for Budget Revisions: Resolution # 7748 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the following Fiscal Year Ending May 31, 2016 Budget revisions: Motion: Trustee Marshall Second: Trustee Robinson Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried b. Scheduling of Budget Workshop Resolution # 7749 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees schedules the annual Budget Workshop for Saturday, March 26, 2016 at 9:00 a.m. Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried c. Approval of February Abstract – Resolution # 7750 BE IT RESOLVED THAT: Abstract #9 for FYE2016 consisting of TA vouchers 72 - 83 in the amount of $17,207.41 and Consolidated Fund vouchers 623 - 708 in the amount of $417,191.11 is approved by the Village of Cayuga Heights Board of Trustees and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Woodard Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried A Request for Proposal for the services of a Human Resources Attorney will be issued. A notice will be placed in the Legal Section of the Ithaca Journal. 11. Report of the Attorney: No additional topics to discuss 12. Executive Session Resolution # 7751 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is deemed appropriate by virtue of §105 of the NYS Open Meeting Law subsection (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. ACCOUNT ACCOUNT DESCRIPTION DEBIT CREDIT COMMENTS A1210.410 MAYOR - CONTRACTUAL 267.14$ A1480.410 PUBLIC INFO: NEWSLETTER 267.14$ RECENT NEWSLETTER POSTAGE A5142.100 SNOW - PERSONAL SERVICES 1,001.71$ A3410.110 FIRE - DPW PERSONAL SERVICES 1,001.71$ PLUS ADD'L CHARGES IN 2/14/16 PAYROLL A1990.400 CONTINGENCY 1,582.54$ A3410.430 FIRE - INSURANCE 1,582.54$ CAUSED BY REVISION TO WORKERS COMP A5110.490 STREET - EQUIPMENT MAINT 1,980.24$ A5142.490 SNOW - EQUIPMENT MAINT 1,980.24$ MOVE FROM A5110.490 STR EQUIP MAINT A1640.150 CENTRAL GARAGE - PERS SERV OT 148.12$ A8510.150 COMMUN ENV - PERS SERV OT 148.12$ DPW OFF HOURS CALL OUT F1990.400 WATER - CONTINGENCY 350.00$ F8310.410 WATER: LEGAL 350.00$ ADD'L CHGS DUE TO BAN REFINANCE G1190.400 SEWER - CONTINGENCY 5.48$ G8110.420 SEWER: TAXES 5.48$ INCREASE IN TOWN & COUNTY TAXES G8120.150 SEWER LINES - PERS SERV OT 54.32$ G8130.150 WWTP - PERS SERVICES OT 54.32$ ORIG BUDGET OF $1,000 USED EXHIBIT 2016-105 page 10 of 10 Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried Resolution # 7752 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is ended and returned to Open Session. Motion: Trustee Salton Second: Trustee Friend Discussion: none Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried Resolution # 7753 The Village of Cayuga Heights Regarding Deer Management Program WHEREAS: A. the Village of Cayuga Heights (the “Village”) adopted a deer management program (the “DMP”) as described in the State Environmental Quality Review Act (“SEQRA”) Environmental Impact Statement (“EIS”) for the DMP that had been completed by the Village; and B. in the Village’s Articles, Article I (the “Local Law”) provides for the discharge of firearms, rifles and bows “in furtherance of, in connection with or to achieve the goals of the Village’s deer management program”; and C. the Local Law further provides, “Such actions may be taken by any agent or contractor of the Village … in accordance with: (i) a currently valid contract …; and (ii) a currently valid New York State Department of Environmental Conservation permit for such actions …”; and D. the Village has received a proposed contract from White Buffalo, Inc. (“WB”); and E. the Village has received from New York State Department of Environmental Conservation (the “DEC”) an amended Permit to Take or Harass Nuisance or Destructive Wildlife issued Januar y 13, 2015 (the “DEC Permit”); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF CAYUGA HEIGHTS AS FOLLOWS: 1. The Village shall proceed to implement the DMP in accordance with the Local Law, the requirements of a contract with WB, the terms of the DEC Permit and all applicable New York State laws and regulations; and 2. The Board hereby authorizes the Mayor, the Deputy Mayor or the acting Mayor, as the case may be, to execute the proposed contract with WB on behalf of the Village, in substantially the form presented to the Board, subject to the final approval as to form and content by the Mayor, the Deputy Mayor or acting Mayor, as the case may be, the Village Clerk/Treasurer, and the Attorney for the Village, and to take such further action as may be necessary, desirable or appropriate to give full force and effect to these resolutions; and 3. The Board hereby authorizes and requests that the Mayor, the Deputy Mayor or the acting Mayor, as the case may be, the Village Clerk/Treasurer, the Village Police Chief and the Attorney for the Village take such steps as may be necessary, desirable or appropriate to effectuate the intent of the foregoing resolutions; and 4. Any and all actions heretofore or hereafter taken by the Mayor, the Deputy M ayor or the acting Mayor, as the case may be, the Village Clerk/Treasurer, the Village Police Chief and the Attorney for the Village within the terms and in conformity with the intent and purpose of the foregoing resolutions hereby are in all respects rati fied, confirmed and approved as the proper and authorized acts and deeds of the Village. Motion: Trustee Salton Second: Trustee Woodard Discussion: none Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried The meeting of the Village of Cayuga Heights Board of Trustees is adjourned by Mayor Supron at 9:48 p.m.