HomeMy WebLinkAbout2016-02-16 minutes.pdfEXHIBIT 2016-106 page 1 of 10
Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday February 16, 2016
R. E. Anderson Fire Station BOARD OF TRUSTEES MONTHLY MEETING 7:00 p.m.
Present: Mayor Supron; Trustees: Friend, Marshall, Robinson, Salton, and Woodard; Fire Superintendent Tamborelle; Police
Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus
Not in attendance: Trustee Biloski, Superintendent of Public Works Cross
Call to Order: Mayor Supron called the meeting to order at 7:04 p.m.
1. Approval of Board of Trustee Meeting Minutes: January 19, 2016
Resolution #7746
BE IT RESOLVED THAT: Minutes of the January 19, 2016 Village of Cayuga Heights Board of Trustees Meeting are
approved as written in Exhibit FYE2016-098.
Motion: Trustee Marshall
Second: Trustee Woodard
Discussion: none
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nay & Abstentions: none
Motion carried
2. Report of Fire Superintendent Tamborelle (Exhibit 2016-099)
There are no questions on the submitted report.
3. Privilege of the Floor (PoF)
Graham Gillespie thanks the Board for the discussion during the January meeting relating to his sewer back -up damage
claim. Mayor Supron explains that the insurance coverage in place doesn’t extend to property owners’ damage no r does
it cover failures in the infrastructure. It protects the policyholder, in this case the Village, should a court award damages
due to its failure. A reserve may be established to reimburse property owners who suffer damage caused by the Village
and where the Village is not legally liable. The Public Works Committee will continue to discuss this matter and will
recommend further steps.
4. Historian’s Annual Report (Exhibit 2016-100)
Village Historian, Bea Szekely is unable to attend. Her report on the exemplary enthusiasm, dedication, and series of
successful events completed during the Village’s Centennial is included with the agenda. The group composed of Ms.
Szekely; the Deputy Historian, Patricia Longoria; Preservationists Carole Schiffman and Randi Kepecs; and history
writers Gail Wagner, Lee Moon, and Gail Cashen continues to gather and document the rich history of the community.
5. Forester and Shade Tree Committee Report (Exhibit 2016-101)
A recommendation for removal of the large Norway spruce at the entrance to Marcham Hall is made. It has several dead
branches and the tree is clearly in decline. Although no prediction can be made for how long the tree may survive, there
are other trees in the same area that are to be removed. It makes sense to remove and replace all the trees at the same
time. The replacement trees are to be donated by Scott Howard.
6. Report of the Mayor
a. Planning Board Update: Zoning and Community Corners
The Ciaschi family has approached the Planning Board with an informal proposal for redevelopment of a portion of
Community Corners. It is not an official proposal and sharing this with the Board of Trustees is solely informational.
The Zoning Review Committee’s (ZRC) ongoing work to rewrite the Village’s zoning code contains
recommendations for changes to current code. Awareness that the code is undergoing review has caused this Sketch
Plan Review to be brought before the Planning Board for comment. Should a formal proposal be brought to the
Planning Board, the decision rests with them and with the Zoning Board of Appeals, not with the Board of Trustees.
Prior to presenting this tentative proposal the Ciaschis had met with Mayor Supron, Superintendent Cross, and
Planning Board Chair, Fred Cowett to get a sense of what revisions may be recommended to zoning code. Any
changes will be studied by the Board of Trustees and Public Hearings will be held prior to their adoption. It is felt
appropriate that the Board of Trustees should see this tentative proposal to weigh if the Board is comfortable with
requested variances. Mr. Cowett expresses his opinion that the primary question is one of building height. The fire
station height is 45’ and the ZRC feels that keeping other buildings in the commercial zone on scale with it will
preserve the character of the area. Zoning currently allows buildings with two stories. The committee sees ideal
future development as incorporating mixed use construction. Additional information related to the proposal has been
requested, especially the anticipated impact on traffic. A positive influence is expected on Pleasant Grove Road
traffic due to elimination of a cut-through to an adjacent apartment complex thereby preventing commuters from
cutting across the parking lot to avoid waiting at the stop sign. Aesthetic concerns related to style are strongly
expressed.
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The Trowbridge Wolf Michaels Landscape Architects LLP informal proposal on behalf of the Ciaschi family follows.
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7. Report of the Trustees
The rewritten Village Emergency Plan has been distributed to the Board and Department Heads. Trustee Biloski has led the
committee reworking the Plan. It is agreed that postponing its discussion until she is able to attend is appropriate and will
allow all trustees to become familiar with the document. Attorney Marcus will review the document and distribute his
opinion.
8. Report of Chief Steinmetz: (Exhibit FYE2016-102a, b, c)
No questions on submitted reports.
The Police Department has made every effort made to inform residents that to stop break-ins they must lock homes and
vehicles. All reported thefts have been from unlocked cars, garages, and homes.
There was an incident involving a tagged Village deer outside the Village. The tags were retrieved and turned in to allow
the population count to be maintained. There was an increase in deer/vehicle collisions in November due to annual
Whitetail mating activity.
9. Report of Superintendent of Public Works Cross:
A meeting attended by Supt. Cross, Mayor Supron, and Trustee Robinson was held with representatives from Cornell
University (CU) regarding CU’s property adjacent to Village property at 123 Sheldon Road that is used for the
Department of Public Works. Over the years this steeply sloped land has seen encroachment from DPW equipment and
run-off. CU proposes to deed ownership of the property to the Village in exchange for return of the land to a natural
state. The proposed exchange would involve retention of a Landscape Architect by the Village for the purpose of plan
creation. It is not possible to use a CU Landscape Architect because of the budget paradigm used there. Additionally the
landscaping and maintenance thereof in the future will be a significant and indeterminate cost. A concern is that these
costs beyond the services of a Landscape Architect may well require taxes to be raised in excess of the allowable annual
cap.
A candidate for the Assistant Superintendent of Public Works position was conducted. Due to Supt. Cross’ current time
away from the office, a decision on any next steps has yet to be made.
No response from the owners of 511 Kline Road regarding removal of their trellis as resolved at the January 19, 2016
Board of Trustees Meeting has been received.
A committee has been formed to discuss “Safe Routes to School” with the goal of application for funding from the
Transportation Alternatives Program (TAP) which will be accepting another round of applications in late 2016 through
early 2017.
Tompkins County Information Technology Services is proposing development of a system to manage building code and
permit records. A resolution and letter expressing the Village’s support are found in Exhibits FYE2016-103a & b.
Resolution # 7747
WHEREAS, Tompkins County intends to apply for funding through the New York State Consolidated Funding Application
(CFA) for monies to initiate a new project focused on building code and permit records management and processes to
increase efficiencies in local services and data/records collaboration through the local government shared services model and
support related to records management systems, and
WHEREAS, the Village of Cayuga Heights Board of Trustees has supported Tompkins County in previous funding
applications and looks forward to future opportunities for new shared services initiatives and inter -municipal cooperation
which result in savings for its constituents, and
WHEREAS, the Village of Cayuga Heights Board of Trustees anticipates cooperating with and joining in future shared
services offered and/or supported by the County whenever feasible,
THEREFORE BE IT RESOLVED, the Village of Cayuga Heights Board of Trustees does hereby fully support the
Tompkins County in its pursuit and application for funding for shared services through a Local Government Efficiency
Grant.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
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11. Report of Clerk & Treasurer Mangione (Exhibits 2016-104a, b)
a. Authorization for Budget Revisions:
Resolution # 7748
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the following Fiscal Year Ending
May 31, 2016 Budget revisions:
Motion: Trustee Marshall
Second: Trustee Robinson
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
b. Scheduling of Budget Workshop
Resolution # 7749
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees schedules the annual Budget Workshop for
Saturday, March 26, 2016 at 9:00 a.m.
Motion: Trustee Salton
Second: Trustee Friend
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
c. Approval of February Abstract –
Resolution # 7750
BE IT RESOLVED THAT: Abstract #9 for FYE2016 consisting of TA vouchers 72 - 83 in the amount of $17,207.41 and
Consolidated Fund vouchers 623 - 708 in the amount of $417,191.11 is approved by the Village of Cayuga Heights Board of
Trustees and the Treasurer is instructed to make payments thereon.
Motion: Trustee Salton
Second: Trustee Woodard
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
A Request for Proposal for the services of a Human Resources Attorney will be issued. A notice will be placed in the Legal
Section of the Ithaca Journal.
11. Report of the Attorney:
No additional topics to discuss
12. Executive Session
Resolution # 7751
BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is deemed
appropriate by virtue of §105 of the NYS Open Meeting Law subsection (f) the medical, financial, credit or employment
history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion,
discipline, suspension, dismissal or removal of a particular person or corporation.
ACCOUNT ACCOUNT DESCRIPTION DEBIT CREDIT COMMENTS
A1210.410 MAYOR - CONTRACTUAL 267.14$
A1480.410 PUBLIC INFO: NEWSLETTER 267.14$ RECENT NEWSLETTER POSTAGE
A5142.100 SNOW - PERSONAL SERVICES 1,001.71$
A3410.110 FIRE - DPW PERSONAL SERVICES 1,001.71$ PLUS ADD'L CHARGES IN 2/14/16 PAYROLL
A1990.400 CONTINGENCY 1,582.54$
A3410.430 FIRE - INSURANCE 1,582.54$ CAUSED BY REVISION TO WORKERS COMP
A5110.490 STREET - EQUIPMENT MAINT 1,980.24$
A5142.490 SNOW - EQUIPMENT MAINT 1,980.24$ MOVE FROM A5110.490 STR EQUIP MAINT
A1640.150 CENTRAL GARAGE - PERS SERV OT 148.12$
A8510.150 COMMUN ENV - PERS SERV OT 148.12$ DPW OFF HOURS CALL OUT
F1990.400 WATER - CONTINGENCY 350.00$
F8310.410 WATER: LEGAL 350.00$ ADD'L CHGS DUE TO BAN REFINANCE
G1190.400 SEWER - CONTINGENCY 5.48$
G8110.420 SEWER: TAXES 5.48$ INCREASE IN TOWN & COUNTY TAXES
G8120.150 SEWER LINES - PERS SERV OT 54.32$
G8130.150 WWTP - PERS SERVICES OT 54.32$ ORIG BUDGET OF $1,000 USED
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Motion: Trustee Salton
Second: Trustee Friend
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
Resolution # 7752
BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is ended and
returned to Open Session.
Motion: Trustee Salton
Second: Trustee Friend
Discussion: none
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
Resolution # 7753
The Village of Cayuga Heights Regarding Deer Management Program
WHEREAS:
A. the Village of Cayuga Heights (the “Village”) adopted a deer management program (the “DMP”) as described in the
State Environmental Quality Review Act (“SEQRA”) Environmental Impact Statement (“EIS”) for the DMP that had
been completed by the Village; and
B. in the Village’s Articles, Article I (the “Local Law”) provides for the discharge of firearms, rifles and bows “in
furtherance of, in connection with or to achieve the goals of the Village’s deer management program”; and
C. the Local Law further provides, “Such actions may be taken by any agent or contractor of the Village … in accordance
with: (i) a currently valid contract …; and (ii) a currently valid New York State Department of Environmental
Conservation permit for such actions …”; and
D. the Village has received a proposed contract from White Buffalo, Inc. (“WB”); and
E. the Village has received from New York State Department of Environmental Conservation (the “DEC”) an amended
Permit to Take or Harass Nuisance or Destructive Wildlife issued Januar y 13, 2015 (the “DEC Permit”);
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF CAYUGA
HEIGHTS AS FOLLOWS:
1. The Village shall proceed to implement the DMP in accordance with the Local Law, the requirements of a contract with
WB, the terms of the DEC Permit and all applicable New York State laws and regulations; and
2. The Board hereby authorizes the Mayor, the Deputy Mayor or the acting Mayor, as the case may be, to execute the
proposed contract with WB on behalf of the Village, in substantially the form presented to the Board, subject to the final
approval as to form and content by the Mayor, the Deputy Mayor or acting Mayor, as the case may be, the Village
Clerk/Treasurer, and the Attorney for the Village, and to take such further action as may be necessary, desirable or
appropriate to give full force and effect to these resolutions; and
3. The Board hereby authorizes and requests that the Mayor, the Deputy Mayor or the acting Mayor, as the case may be, the
Village Clerk/Treasurer, the Village Police Chief and the Attorney for the Village take such steps as may be necessary,
desirable or appropriate to effectuate the intent of the foregoing resolutions; and
4. Any and all actions heretofore or hereafter taken by the Mayor, the Deputy M ayor or the acting Mayor, as the case may
be, the Village Clerk/Treasurer, the Village Police Chief and the Attorney for the Village within the terms and in
conformity with the intent and purpose of the foregoing resolutions hereby are in all respects rati fied, confirmed and
approved as the proper and authorized acts and deeds of the Village.
Motion: Trustee Salton
Second: Trustee Woodard
Discussion: none
Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
The meeting of the Village of Cayuga Heights Board of Trustees is adjourned by Mayor Supron at 9:48 p.m.