HomeMy WebLinkAbout04062015agenda.pdf
Exhibit No.
1. Affirmation of Oath of Office by the following officials elected on March 18, 2015:
Trustees Jennifer Biloski, Richard Robinson, and Peter Salton oath
administered by Village Clerk Mangione.
2. Public Hearing on Proposed Local Law 2015-A: Override Tax Levy Limit 2016 - 001
3. Approval of Meeting Minutes: March 9, 2015 2016 - 002
4. Approval of Meeting Minutes: March 31, 2015 2016 - 003
5. Report of Fire Superintendent Tamborelle 2016 - 004
Submitted Report *
Resolution to authorize the Fire Department Slate of Officers 2016 - 005
6. Appointments 2016 - 006
7. Resolutions 2016 - 007
8. Report of the Mayor
a. Resolution of Gratitude to Steven Hamilton 2016 - 008
b. Tree City USA
c. Proposed Local Law 2015-A to allow an override of the tax levy
limit established by General Municipal Law 3-C see above
9. Report of the Trustees
10. Report of Police Chief Steinmetz
11. Report of Superintendent Cross
12. Reports of Clerk & Treasurer Mangione 2016 - 009
Submitted report*
13. Report of Attorney
14. Executive Session as needed
15. Adjournment
* All Exhibits and Reports are located on http://Cayuga-Heights.ny.us/Trustee Meeting Dates Agenda and Minutes unless
otherwise noted
Village of Cayuga Heights
Board of Trustees
Annual Organizational Meeting
Marcham Hall
April 6, 2015
7:00 p.m.
AGENDA
EXHIBIT 2016-001
VILLAGE OF CAYUGA HEIGHTS
PROPOSED LOCAL LAW A OF THE YEAR 2015
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL
MUNICIPAL LAW §3-C
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga
Heights to adopt a budget for the fiscal year commencing in 2015 that requires a real property tax levy
in excess of the tax levy limit as defined by General Municipal Law §3-c.
Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal
Law §3-c which expressly authorizes a local governing body to override the property tax cap for the
coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said
governing body.
Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights,
County of Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2015 that
requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law
§3-c.
Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or
part of this local law or the application thereof to any person firm or corporation or circumstance is
invalid or unconstitutional the court order or judgment shall not affect impair or invalidate the remainder
of this local law but shall be confined in its operation to the clause sentence paragraph subdivision or
part of this Local Law or in its application to the person individual firm or corporation or circumstance
directly involved in the controversy in which such judgment or order shall be rendered.
Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the
Secretary of State.
EXHIBIT 2016-002
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, March 9, 2015
Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m.
Present: Mayor Supron; Trustees: Friend, Hamilton, Robinson, Salton, and Woodard; Justice Glenn Galbreath; Fire
Superintendent Tamborelle; Asst. Superintendent of Public Works Frisbie; Chief of Police Steinmetz; Superintendent of
Public Works Cross; Clerk & Treasurer Mangione; Attorney Marcus.
Absent: Trustee Crooker
Call to Order: Mayor Supron called the meeting to order at 7:00 p.m.
1. Approval of Meeting Minutes: February 9, 2015
Resolution # 7566
BE IT RESOLVED THAT: Minutes of the February 9, 2015 Village of Cayuga Heights Board of Trustees Meeting
are approved as written in Exhibit FYE2015-086.
Motion: Trustee Salton
Second: Trustee Hamilton
Discussion: none
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nay & Abstentions: none
Motion carried
2. Annual Report of the Justice Court 2014: Justice Glenn Galbreath (Exhibit FYE2015-087)
Justice Galbreath points out that his report is a delayed shadow of the Police Chief’s reports. The court doesn’t create
cases; they come through the system and are addressed in that same year or occasionally the following year. The case
load has jumped by approximately 40%, mainly due to vehicle and traffic law cases. Criminal cases remained about the
same at thirty-two. There was one small claims case. The standard trainings were attended. Justice Galbreath extends his
invitation annually to the public and trustees to observe court activities. The full report is available on the Village
website.
Mayor Supron asked if a Shared Services solution for municipal court operations would be a positive strategy. He feels
that if he were to set up the system from scratch, he might propose three or four regional courts. The Village has a lower
volume of cases, so he is able to devote additional time and thereby provides a better level of service to the residents of
Cayuga Heights. As a virtually all residential area, traffic violations are handled more strictly than in some other areas of
the county. That would by necessity change if court operations were to be consolidated.
3. Report of Fire Superintendent Tamborelle (Exhibit FYE2015-088)
There will not be a spring recruit class; a big push will be made to bring in a larger class in the fall of 2015. The Annual
Installation Banquet will be held on April 11th at the Ithaca Country Club starting at 5:30 p.m. Superintendent
Tamborelle requests authorization to advertise for bids on a new fire truck. A specification document has been prepared.
The build time on a vehicle of this nature is around 300 days. Therefore the vendor decision and expenditure will not
occur until the budget for fiscal year ending in 2016 has been approved and enacted. The Town of Ithaca has been
informed of the intention to replace #203 and agrees to the expenditure. The Town’s contract with the Village for fire
protection contains provision for this required communication.
Resolution # 7567
BE IT RESOLVED THAT: Authorization to seek bids for a replacement for CHFD Fire Truck #203 to be financed
during the Village of Cayuga Heights Fiscal Year June 1, 2015 – May 31, 2016 is granted.
Motion: Trustee Woodard
Second: Trustee Hamilton
Discussion: none
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nay & Abstentions: none
Motion carried
In response to a question posed by Mayor Supron on behalf of her son, Superintendent Tamborelle explained why
Cayuga Heights Fire Department trucks are yellow. There is no advantage to having emergency vehicles of any
particular color. Studies have been conducted on high-visibility colors for first-responder vehicles. He does appreciate
the easily distinguishable yellow when at a mutual aid call scene since Ithaca fire vehicles are red.
There are no dangerous levels of mold to be found in the structure at 825 Hanshaw Road. A bid has been received to
replace the heating unit. Other quotes will be sought. It has been difficult to arrange for other vendors to provide pricing.
The building is also in need of new siding and insulation. The current tenant intends to move out. There is a small band
of asbestos in the basement that will be encapsulated, but not removed.
In order to move forward with an improved Operating Permit process, code training is planned for fire department
personnel in the coming months. The training budget has been increased to provide for this. Operating permits can be
issued at the time of the next fire inspection. The Village’s Local Law identifies itself as an enforcement agency of the
NYS Uniform Fire Prevention Building Codes. Operating permits are part of enforcement of the code. At the time that
enforcement needs to take place it is advantageous to have an individual on site that has the training to make the
determination. It takes completion of three (3) one-week courses to become qualified.
4. Report of Asst. Superintendent of Public Works Frisbie (Exhibit FYE2015-089)
It is hoped that the rash of water and sewer line breaks is slowing. Municipalities in the area have all had water and
sewer system problems due to the extreme cold of the past months.
The purchase of a full size six-yard truck compatible with a currently owned vehicle was discussed. Acquisition of this
vehicle allows interchangeability of plow and other equipment. It is proposed that approximately $82,000 for the truck
bed and plow equipment be funded by current remaining balances in .200 – Equipment accounts in the current fiscal
year. The truck itself will be budgeted in the upcoming fiscal year ending May 31, 2016. The quote piggybacks on
Onondaga County Heavy Truck Class 8 Statewide contract #7823.
Resolution # 7568
BE IT RESOLVED THAT: Authorization to purchase a truck box to be delivered, equipped with mounted TENCO
equipment, installed by Wayne’s Welding for $82,947.59 from Beam Mack Sales & Service Inc. under Onondaga
County Heavy Truck Class 8 Statewide contract #7823 is granted.
Motion: Trustee Hamilton
Second: Trustee Woodard
Discussion: none
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nay & Abstentions: none
Motion carried
5. Privilege of the Floor
No one present to speak.
6. Report of the Mayor
a. Thanks primarily to the work of Village Forester Andre Bensadoun; the Village has again earned the designation of
Tree City USA for a second year.
b. A Procurement Policy draft has been distributed. Mayor Supron requests that each trustee make it at priority to
review the document and make any recommendations for modifications as soon as possible.
c. The Investment Policy draft has been distributed. The Clerk-Treasurer, using the current policy is empowered to
place Village savings into certificates of deposit enabling a higher rate of return.
d. Local Law to Override the Tax Cap 2015-A
Each municipal body needs to submit a Government Efficiency Plan to the state by June 1, 2015 to document
compliance with the governor’s Shared Services Program. Many local municipalities find onerous the level of
control that the state is attempting to apply to local budgeting. Tompkins County has a long history of innovative
cooperative efforts; these efforts are not recognized because they occurred prior to the look-back period stated in the
Shared Services law. In order for a municipality to qualify for a small rebate of property taxes to its property
owners, a law to override the tax cap must not be in place.
Resolution # 7569
BE IT RESOLVED THAT: A Public Hearing on Local Law 2015-A to Override the Tax Cap will be held on April 6,
2015 at 7:00 p.m. at Marcham Hall.
Motion: Trustee Robinson
Second: Trustee Friend
Discussion: none
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nay & Abstentions: none
Motion carried
7. Report of the Trustees
Trustee Woodard attended a meeting with the Policy and Public Affairs Committee of the Southern Cayuga Lake
Intermunicipal Water Commission. She has committed to analyze the structure of water billing with a particular interest
in a true demonstration of fixed cost assignment vis a vis the wholesale water rate and minimum water usage fee.
8. Report of Police Chief Steinmetz (Exhibit FYE2015-090a,b,c)
The Annual Report of the Cayuga Heights Police Department has been distributed and is on the website. Chief Steinmetz
is pleased with his department’s performance; productivity is high yet overtime has been reduced.
Major investigations are ongoing and comment on them would be inappropriate at this time.
The question of body camera use has been in the national news lately. The Public Safety Committee has discussed this.
Chief Steinmetz is not prepared to take a position on use of body or dash cameras in the Village. Tompkins County is
conducting research and developing a policy for use of cameras. It would be extra work for the officers and expenditure
to acquire, review and store the data. A determination was made to wait and use the County’s data.
The Dodge Durango that had been offered for sale will be re-advertised since the high bidder failed to complete the
transaction.
9. Report of Superintendent of Public Works Cross
The Public Works Committee meeting this month focused on the proposed budget.
There were several water service freezes this season. The ground has frozen to depths as much as five feet. It has been a
policy determination that a water service from the junction box to the residence is the responsibility of the property
owner. In most cases a welder can be attached by a local service provider which will thaw the pipe and clear the
blockage.
In a related issue, a service on a private lane had a frozen service. If the main had been on Village property the situation
would have been addressed by the DPW. The Board discussed the problem that past development of private lanes
presents. It is believed that a permanent solution should be reached on this and similar situations.
The DPW crew put in a significant number of overtime hours in brutally cold and wet conditions. They are to be
commended for their outstanding effort.
10. Report of Clerk & Treasurer Mangione (Exhibits FYE2015-091a,b)
A Budget Workshop to address the proposed budget for Fiscal Year Ending 2016 will be held on Saturday, March 28,
2015. It will be advertised in the Ithaca Journal.
The calculations to accurately determine the overpayment of water and sewer charges attributable to 206 Overlook are
not finalized. The property owner has requested refund of charges stemming from 1994 when the residence was
converted from a three unit dwelling into a single family home. Billing generated from Bolton Point (BP) has
continuously applied a three unit minimum to quarterly water billing. A three unit minimum has also been used to
calculate quarterly sewer billing since fiscal year ending 2013 when it became based on water usage as opposed to an
annual unit rate. The owner has requested a refund of $7,000. Bolton Point does not intend to consider this request; the
contention is that BP depends on participating municipalities to communicate this information. Superintendent Cross
points out that this type of change is usually generated by a plumbing permit issued by BP. In this instance, no permit
was necessary therefore the usual exchange of information did not occur. The owner never questioned the amount of the
bills until recently. Computation of overpayments during the range for which records are retained will be complete prior
to the next regular meeting of the Board of Trustees.
The Village’s Fiscal Stress Score as reported by the Office of the State Comptroller indicates that Cayuga Heights has an
extremely low likelihood of experiencing fiscal stress.
Several individuals were interviewed for the position of Information Aide in the Clerk’s office. Trustee Friend, Deputy
Clerk Podufalski, and Clerk-Treasurer Mangione met the candidates and have determined that two of them would be
qualified to fill the position. It is recommended that Mayor Supron and Trustee Friend invite these candidates to undergo
a second interview prior to a decision in the upcoming week.
Resolution # 7570
BE IT RESOLVED THAT: Authorization to fill the part-time position of Information Aide at the rate of $15.00 per
hour, pending reference checks is granted.
Motion: Trustee Salton
Second: Trustee Friend
Discussion: none
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nay & Abstentions: none
Motion carried
Resolution # 7571
BE IT RESOLVED THAT: Abstract #10 for FYE2015 consisting of Trust and Agency vouchers 79 - 87 in the amount
of $29,910.80 and Consolidated Fund vouchers 673 - 752 in the amount of $232,567.16 is approved and the Treasurer is
instructed to make payments thereon.
Motion: Trustee Robinson
Second: Trustee Salton
Discussion: Additional back-up for the Fluid Kinetics voucher in required. The faxed invoice is not legible. Payment will
be made dependent upon verification of charges.
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
11. Report of Attorney Marcus
No report.
12. Executive Session
Resolution # 7572
BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is deemed
appropriate by virtue of §105 of the NYS Open Meeting Law subsection (f) the medical, financial, credit or employment
history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion,
discipline, suspension, dismissal or removal of a particular person or corporation.
Motion: Trustee Salton
Second: Trustee Hamilton
Discussion: none
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
Resolution # 7573
BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is ended and
returned to Open Session.
Motion: Trustee Salton
Second: Trustee Hamilton
Discussion: none
Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard
Nays and Abstentions: none
Motion carried
13. Adjournment:
Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 9:35 p.m.
EXHIBIT 2016-003
Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, March 31, 2015
Marcham Hall BOARD OF TRUSTEES SPECIAL MEETING 9:00
a.m.
Present: Mayor Supron; Trustees: Friend, Robinson, Salton, and Woodard; Superintendent of Public Works Cross; Clerk &
Treasurer Mangione.
Absent: Trustees Hamilton and Crooker.
Call to Order: Mayor Supron called the meeting to order at 9:10 a.m.
A Special Meeting of the Board of Trustees of the Village of Cayuga Heights was called to authorize the purchase of
mechanic’s tools for the Public Works Department. In order to repair and maintain Village vehicles and equipment, it is
necessary to have tools available. Quotes for the following have been obtained per Purchasing Policy guidelines.
Basic Hand Tools
Air/Impact tools
18 drawer tool chest/cabinet
The budget for Central Garage – Equipment will be adjusted to accommodate the purchases. Water System - Contractual
(F8350.410) and Sewer Lines – Contractual (G8120.410) will each be debited $1,500; Central Garage – Equipment
(A1640.200) will receive a budget transfer of $1,500 from Central Garage Contractual (A1640.410).
Additionally, other Budget Journal adjustments are necessary prior to authorization of Abstract 11 at the April meeting of the
Board of Trustees. These are as listed below.
Resolution # 7574
BE IT RESOLVED THAT: Authorization is granted to the Treasurer to make the following Budget Journal adjustments
for Fiscal Year Ending May 31, 2015.
Motion: Trustee Salton
Second: Trustee Friend
Discussion: none
Ayes: Friend, Robinson, Salton, and Woodard
Nays or Abstentions: none
Motion carried
ACCOUNT DEBIT CREDIT COMMENTS
A1640.200 Central Garage - Mechanic Tools 4,541.27$
A1640.200 Central Garage - Equipment 1,972.13$ Unencumbered Balances
A1640.410 Central Garage - Contractual 10,203.91$
A1640.440 Central Garage - Utilities 3,536.20$ $1000 - $1,500 available
A1440.410 SPW - Contractual 1,000.00$
F8350.410 Water System - Contractual 15,742.90$
F8350.490 Water System - Equipment Maint 4,990.22$
G8120.410 Sewer Lines - Contractual 13,873.62$
G8120.490 Sewer Lines - Equipment Maint 552.57$
A1620.490 Village Hall - Building Maint 591.42$
A1620.450 Buildings - 825 Hanshaw (217.84)$ add'l work proposed
A1620.410 Village Hall - Contractual (219.31)$
A3410.410 Fire - Contractual 27,322.42$
A3410.460 Fire - Rescue - Contractual (613.89)$
A5110.100 Street - Personal Services (15,170.72)$
A5142.100 Snow - Personal Services 30,247.96$ add'l charges PR 3/29/15
G1990.400 Sewer Fund Contingency 34,551.00$
G8130.490 WWT Plant - Equipment Maint (1,140.51)$
Resolution # 7575
BE IT RESOLVED THAT: Authorization is granted for the purchase of tools for use by Department of Public Works
personnel for the repair and maintenance of Village equipment and vehicles.
Motion: Trustee Robinson
Second: Trustee Woodard
Discussion: Information on availability of a contractor’s discount from Home Depot must be requested.
Ayes: Friend, Robinson, Salton, and Woodard
Nays or Abstentions: none
Motion carried
The Special Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 9:31 a.m.
EXHIBIT 2016-004
Village of Cayuga Heights
Honorable Kate Supron, Board of Trustees
Monthly Report March 2015
March was a fairly steady month with 43 runs. There were 16 calls in the Village of Cayuga Heights, 21 calls in
the Town of Ithaca and 6 mutual aid requests. We had 22 EMS runs and 21 fire calls. We feel that we got very
lucky with the spring thaw in March. It seemed to be gradual enough that we did not end up with many flooding
situations in homes. We did have a couple of calls for flooding when pipes thawed in empty homes and the water
flow was detected late. In these situations we shut off the water and secure the utilities until the home owners are
able to get the pipes fixed and then NYSEG will come turn the gas and electric back on.
Training through the month of March was good. With the cold we tried to do as much inside training as we
could. We used the truck bays for search evolutions, pulled out our portable pumps to refresh on how they work
and to service them and then we did an EMS training on ALS assists. When we have a call that requires
Advanced Life Support the paramedics are usually extremely busy managing immediate life threats and we rely
on the BLS providers to know where the ALS equipment is and how to set things up for us. These skills are
covered on the Rescue Checklist that has to be completed before members can run on rescue calls but annual
refreshers are done to keep the skills fresh. We have scheduled several “Weekend Warrior” training days for the
spring. All members are looking forward to live fire training, ropes refresher and interior checklist skills work.
The memorial service for Fleet Morse was March 28th. It was an amazing event. We worked closely with Fleet’s
family to set up a celebration of his life and service to the community but we were unsure how many people we
would have in attendance. We cleaned up the station, ordered food and got our Class A uniforms all set. We set
up chairs in the truck bay for 30 people and got the training room all set for the reception after. We had to quickly
add more chairs twice, we had around 80 people in attendance. We were very pleased. It was a wonderful group
representing many aspects of Fleet’s life. It was a beautiful service and Fleet’s family was happy and emotional.
We will gather again in late spring for the interment.
We advertised the bid for the new truck and have sent out several specs to vendors. We will wait to hear back
June 4th on bid opening day. Several of the companies have called for clarifications and we will be setting up
meetings to discuss the bids with them through April and May.
Assistant Chief Matt Abbinanti left the department in March to take a job in the Boston area. Matt came to Ithaca
10 years ago to get a PHD in neurobiology. He had run with a department in Meadville PA while getting his
undergraduate degree and decided to join our department when he got to Ithaca. His intention was to get his
degree and leave Ithaca and work in industry. He did get his PHD, it took a little longer than originally
anticipated, and ended up staying in Ithaca for some post-doctoral work. His wife Emily was convinced that the
reason they stayed so long was because of the fire department. Matt started as a probationary firefighter and
ended his time with us a First Assistant Chief. He served most of his time here as the training officer. While in
Ithaca Matt and Emily got married and had two children. He was my sounding board and we had many
discussions on the course the department should take. He was an invaluable asset to this organization and will be
sorely missed.
Fire Department elections are April 5th and I will present the slate of officers elected by the fire company for
approval by the Board at the Organizational Meeting on April 6th.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
EXHIBIT 2015-005
The Cayuga Heights Fire Department requests a resolution for the Village of Cayuga Heights Board of Trustees to
approve the slate of officers for the fire department. The slate of officers was voted on by the fire company and
approved by the Fire Council.
Resolution # 7575
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the following fire
department slate of officers as voted on by the fire company and approved by the Fire Council.
Chief George Tamborelle
Assistant Chief Joe Price
Assistant Chief Scott Martling
Assistant Chief John Putnam
Lieutenant David Openshaw
Lieutenant Blake Berger
Lieutenant Jaden Gladstone
EXHIBIT 2015-006
Appointment of Peter Salton as Deputy Mayor by Mayor Supron for the 2016 Official Year.
Approval by Board of Trustees of the following:
Appointee Position/Term Review and Reappoint
Joan M. Mangione Records Management Officer
one official year (4/2016) ______________________
Barney, Grossman, et al Law Firm: Municipal
one official year (4/2016) ______________________
Miller, Mayer, et al Law Firm: Labor
one official year (4/2016) ______________________
Brent Cross Building Commissioner
one official year (4/2016) ______________________
Brent Cross Stormwater Mgmt. Officer
one official year (4/2016) ______________________
Brent Cross Engineer
one official year (4/2016) ______________________
Brent Cross Zoning Officer
one official year (4/2016) ______________________
Linda Woodard Deputy Treasurer
one official year (4/2016) ______________________
Beatrice Szekely Historian
one official year (4/2016) ______________________
Andre Bensadoun Forester
one official year (4/2016) ______________________
David Klein Acting Village Justice
one official year (4/2016) ______________________
Mark Eisner ZBA Alternate
one official year (4/2016) ______________________
Sue Manning ZBA Alternate
one official year (4/2016) ______________________
TBA Planning Board Alternate
one official year (4/2015) ______________________
TBA Litigation Attorney
one official year (4/2015) ______________________
Appointments for:
Public Safety Committee: Peter Salton, Linda Woodard
Public Works Committee: Maryann Friend, Christopher Crooker, Richard Robinson
Finance Committee: Jennifer Biloski, Richard Robinson, Linda Woodard
Communications Committee: Maryann Friend, TBD
Human Resources Committee: Maryann Friend, TBD
Planning Board Liaison: TBD
Appointments for Committees at Large – discussed, reviewed and finalized at a future meetings.
Board of Directors of Bolton Point Water Commission: Roy Staley and Mayor Kate Supron
Board of Directors of Tompkins County Council of Governments (TCCOG): Mayor Kate Supron; Trustee
TBD, alternate
Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium:
Trustee Peter Salton; Mayor Kate Supron, alternate
Greater Tompkins County Municipal Health Insurance Consortium Joint Committee:
Clerk Joan Mangione
EXHIBIT 2016-007
a. BE IT RESOLVED THAT: That Tompkins Trust Company, Ithaca, NY is designated the official
depository for Village funds for the Fiscal Year June 1, 2015 – May 31, 2016, with a maximum deposit of
$4,000,000.
b. BE IT RESOLVED THAT: That the Clerk is authorized to notify Tompkins Trust Company of the
following names to be honored on checks for the Fiscal Year June 1, 2015 – May 31, 2016 with two
signatures required for each check.
Kathryn D. Supron, Mayor or Peter Salton, Deputy Mayor
Joan M. Mangione, Clerk & Treasurer or Linda Woodard, Deputy Treasurer
c. BE IT RESOLVED THAT: That the Ithaca Journal is designated the official newspaper of record for
Official Year beginning April 1, 2015.
d. BE IT RESOLVED THAT: The date, location, and time for regular meetings of the Board of Trustees is
established as the 2nd Monday of each month at Marcham Hall starting at 7:00 p.m.: May 11th, June 8th, July
13th, Aug 10th, Sept 14th, Oct 13th (Tuesday after Columbus Day - held at the CHFD), Nov 9th, Dec 14th, 2015;
Jan 11th, Feb 8th, Mar 14th, Apr 4th, 2016 – Organizational meeting held the 1st Monday of April each year.
e. BE IT RESOLVED THAT: The date, location, and time for next regular Board of Trustees meeting is April
20, 2015 at Marcham Hall, 7:00 p.m.
f. BE IT RESOLVED THAT: The date, location, and time for regular meetings of the Planning Board is
established as the 4th Monday of the month at Marcham Hall starting at 7:00 p.m.: April 27nd, May 26th
(Tuesday after Memorial Day - held at the CHFD), June 22th, July 27 th, Aug 24th, Sept 28rd, Oct 26th, Nov
23rd, Dec 28th, 2015; Jan 25th, Feb 22nd, Mar 28th, 2016.
g. BE IT RESOLVED THAT: The date and time for regular meetings of the Zoning Board of Appeals is
scheduled on an as needed basis (historically the 1st Monday of the month at 7:00 p.m.).
EXHIBIT 2016-008
Resolution:
IN APPRECIATION FOR OUTSTANDING PUBLIC SERVICE BY STEPHEN HAMILTON
WHEREAS, Stephen Hamilton served the Village of Cayuga Heights as Trustee from October 2010 to
April 2015, providing the Village with exceptional stewardship in the areas of Planning, Human
Resources, and due diligence in all matters
WHEREAS, Stephen Hamilton has brought respect, honor and integrity to the office of Village Trustee
by leading example, exhibiting the highest level of ethics and maintaining excellent moral character; and
WHEREAS, Stephen Hamilton volunteered numerous hours, exhibited outstanding community spirit in
his service, acting as an agent of change, while maintaining a demeanor that made working with him a
pleasure; and
WHEREAS, Stephen Hamilton’s unwavering commitment, willingness and ability to understand and
respond to the concerns of the people of the Village of Cayuga Heights has made a substantial
contribution to the betterment of our community
NOW, THEREFORE, BE IT RESOLVED: The Board of Trustees of the Village of Cayuga Heights
does hereby commend Stephen Hamilton for the dedication, enthusiasm and outstanding public service
given to the Cayuga Heights community for the past five years.
EXHIBIT 2016-009
VILLAGE OF CAYUGA HEIGHTS
CLERK & TREASURER’S REPORT
April 6, 2015
Clerk
1. Deputy Clerk Podufalski is attending TCCOG Supervisory Training Program – Level 1.
2. Tayo Johnson has been hired to fill the position of Information Aide as of March 16, 2015.
Treasurer
1. Audit
a. Final audit report from CDLM for FYE2014 will be available within the next few weeks.
b. Final examination report from OSC is presented as ATTACHMENT A
2. Budget
a. Tax Cap Limit Certification to be submitted ten (10) days prior to adoption of FYE2016 Budget.
b. Adopted Budget FYE2016 Certification to be submitted prior to the end of April 2015.
3. Bond and BAN Financing – Water BAN to be bonded during the month of May.
4. Current Expenses - Unaudited Abstract #11 dated April 6, 2015: as distributed on Monday April 6, 2015
5. Approval of April Abstract –
BE IT RESOLVED THAT: Abstract #11 for FYE2015 consisting of TA vouchers 88 – 97 in the amount of
$6,702.51 and Consolidated Funds vouchers 753 – 818 in the amount of $112,868.30 is approved and the
Treasurer is instructed to make payments thereon.
Respectfully submitted,
Joan M. Mangione
Village Clerk & Treasurer
ATTACHMENT A