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Home My WebLink About2022-04-26 PB Minutes FinalPage 1 of 4 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting via Zoom - Tuesday, 26 April 2022 – 6:30 PM Town Court Room - 3577 Terrace Road – Cortland, NY 13045 Board Members (*absent) Others Present Christopher Newell, Chairman Bruce Weber, P/Z Officer (Host) Nicholas Renzi Joan E. Fitch, Board Secretary Laird Updyke John DelVecchio, Town Attorney Nasrin Parvizi Ann Hotchkin Applicants & Public Present Ray Napierala, Ken Ray, Stacy Silvers, John Anderson, Gary Nouse & Rod Ives for Ray Energy Corp., Applicant; Gary Sloan for Squeaky Clean Car Wash, Applicant; Steve Hartley, Applicant; James Gosier for C’ville LLC, Applicant. REGULAR M EETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order at 6:30 p.m. by Chairman Chris Newell. APPROVAL OF MINUTES – 29 MARCH 2022 A motion was made by Member Nick Renzi to approve this Board’s Minutes of 29 March 2022, as submitted. The motion was seconded by Member Ann Hotchkin, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #20 of 2022. TRIBUTE Chairman Newell recognized Member Renzi who had asked to address this meeting (as it was Administrative Professionals’ Day on 27 April) in recognition of Joan Fitch, the Board’s secretary. A copy of this very nice tribute has been placed on file for the record. Joan was very appreciative of this recognition. NEW BUSINESS NONE (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2022 Page 2 of 4 OLD BUSINESS Ray Energy Corp., Applicant/River Run Properties, LLC, Reputed Owner – 3893 US Route 11 – TM #87.00-04-10.000 – Conditional Permit & Aquifer Protection District Special Permit – Propane Terminal Chairman Newell recognized Ray Napierala, who introduced those accompanying him, representing the applicant who was seeking the above permits for the proposed construction of a propane/bio-propane storage and wholesale distribution site with a rail siding at this location, all as shown on the drawings accompanying the application. (Reference is made to the 29 March 2022 Minutes of this Board for further information.) Mr. Napierala acknowledged receipt of the Cortland County Planning Board’s comments and, he said, many of which had already been answered in their resubmittal. There is nothing in their 21 comments that cannot be easily addressed. Chairman Newell asked the Board members if they had any questions for Mr. Napierala; Member Renzi thought the applicant had made a thorough response to the comments. Chairman Newell commented that the Board needed to decide who would act as Lead Agency under SEQRA regarding this project. He asked Board members what they thought regarding whether the Town Board should act as Lead Agency, or should this Board? Member Renzi thought it would be better for this Board to act as such, perhaps with the assistance of Clough Harbour. Member Ann Hotchkin agreed with Member Renzi, but suggested obtaining a cost estimate for their services. Chairman Newell advised that he had a quote from them, and also from Barton & Loguidice. Member Nasrin Parvizi also agreed. Town Attorney John DelVecchio advised the Board of the procedures to be followed. Member Parvizi asked Attorney DelVecchio to assist this Board in the process. At the conclusion of this discussion, Member Renzi made a motion that the Town Planning Board will act as Lead Agency under SEQRA for the proposed construction of a propane and bio-propane storage/wholesale distribution site with rail siding. The motion was seconded by Member Hotchkin, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #21 of 2022. Mr. Napierala stated he would assist with “keeping the process move forward.” Contacting involved agencies was discussed with Town Attorney. PZO Weber that, previously, notifications were sent out by the Town Attorney; Attorney DelVecchio said he would do that. He will also solicit cost estimates from Clough Harbour and Barton & Loguidice. C’ville LLC, Applicant/Reputed Owner – 3156 Byrne Hollow Crossing – TM #105.00-01-17.000 – Conditional Permit – Propane Truck Scale Chairman Newell recognized Jim Gosier of Byrne Dairy who reminded Board members that the applicant had appeared before them late last year with some small modifications to their plans which included the construction of a truck scale. Its proposed location was too far away from the plant itself, so they want to move it closer, as shown on the new plan accompanying the application. (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2022 Page 3 of 4 Member Parvizi asked if the amount of paving would be exactly the same and Mr. Gosier responded it would be. There would be no other changes made. At the end of the discussion, a motion was made by Member Renzi to approve the Conditional Permit for the proposed truck scale, as requested. The motion was seconded by Member Parvizi, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #22 of 2022. NEW BUSINESS Squeaky Clean Car Wash, Applicant/Washing Technologies LLC, Reputed Owner – 1087 NYS Route 222 – TM #86.13-01-29.000 – Conditional Permit – Additional Vacuum Stations Chairman Newell recognized Gary Sloan representing the applicant who was seeking a Conditional Permit to install four (4) vacuum stations and one (1) carpet cleaning machine next to the existing tunnel car wash at this site, as shown on the drawings accompanying the application. The existing vacuum stations will remain as is. In response to Member Hotchkin’s question, they may or may not need to remove the curb shown. Customers can choose to use the vacuums only, and then exit. A motion was then made by Member Renzi to approve the Conditional Permit for the additional vacuum stations/carpet cleaning machine, as requested. The motion was seconded by Member Hotchkin, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #23 of 2022. Steven Hartley, Applicant/Reputed Owner – Weaver Road (Vacant Lot on Abandoned Road) – TM #87.04-01-02.000 – Conditional Permit – Proposed Parking Lot Chairman Newell recognized the applicant who was seeking a Conditional Permit for a proposed parking lot, as shown on the sketch accompanying the application. Mr. Hartley explained that he owns a 5±- acre vacant lot that is near his business (Hartleys Auto & RV) on US Route 11, and wishes to convert a 200 ft. long by 100 ft. wide portion of this property into an additional parking lot for the business. An apple tree and some scrub brush will be removed, and the lot will be leveled off and compacted with gravel. In the past he has been using vacant diner parking across the street, but that is no longer going to be available. He will be installing egress/ingress on the Weaver Road property, as shown, and install a new culvert and ditch. National Grid, he stated, will be installing a private lighting area. The total square feet to be disturbed will be 24,060±. It will not be paved. (T) Cortlandville Planning Board Regular Meeting Minutes 26 April 2022 Page 4 of 4 With no further discussion, a motion was made by Member Updyke to approve the Conditional Permit for the proposed parking lot, as requested. The motion was seconded by Member Hotchkin, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #24 of 2022. OTHER DISCUSSION • Sidewalk Maps – Member Ann Hotchkin said she had handed these maps out to Board members and suggested that, by the next meeting, suggestions be made to (1) areas along the area selected by the maps where there are pedestrian issues be identified, and (2) look at the maps and, if there are grant-funding opportunities, where would we choose to start, SUNY Cortland exit? Comments should be sent to Member Hotchkin. Member Renzi asked her if she had submitted these maps to the police department for their comments. She had not, but the data exists somewhere. She also suggested giving the high-priority sections to Thoma Development to look for funding opportunities. Grant writing was discussed. Attorney DelVecchio then advised that the Town is going to be hiring a grant writer/administrator. The Town Board, he advised, will ultimately decide if this will happen at all. Member Renzi suggested putting together a detailed scope of work so people know what the plan is for the sidewalk project. The discussion continued and Chairman Newell said that the Board agrees there is a need for sidewalks, and Member Parvizi thanked everyone for their work on this. Member Hotchkin welcomed comments from Board members. • Chairman Newell stated that the next meeting of this Board is scheduled Memorial Day week, and suggested moving it to June 7th, via Zoom. PZO Weber will take care of all notifications. ADJOURNMENT At 7:25 p.m., a motion to adjourn the meeting was made by Chairman Newell, seconded by Member Updyke, with all members present voting in the affirmative. Joan E. Fitch, Board Secretary Draft e-mailed to Town Clerk & AR, AA, JD, PB Members, TJ, BW, KM & DC on 5/23/22. Approved 6/7/22