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Treasurer's Three Month Report 6/1/1976 to 8/31/1976
O V I L L A G E O F C A Y U G A H E I G H T S T R E A S U R E R I S R E P O R T Three Months Report June I, 1976 thru Aug. 31, 1976' CONTENTS FUND General Sewer Plant Special Assessments - Sewer Lines Special Assessments - Water Improvements Federal Revenue Sharing 40 Combined Cash Balances Miscellaneous Funds Capital Fund Trust and Agency Account Fire Department Equipment Fund Miscellaneous Notes • SCHEDULE I$2 3 8 4 5 6 7 8 9 10 PAGES 2,3,4,5 6 7 7 8 8 8 8 9 10 10 Rospectfully submitted, J Gordon B. Wheeler Village Treasurer TREASURER'S REPORT - Aug. 31, 1976 page 2 GENERAL FUND June 1, 1976 - Aug. 31, 1976 E 3 MOS BUDGET RECEIPTS BUDGET ACTUAL BALANCE A1001 Current Taxes $210,535.10 $207,074.27 $ 3,460.83 A1020 Taxes - Prior Years -0- -0- -0- A1051 Gain on Tax Sale -0- -0- -0- A1090 Penalties on Taxes 800.00 662.21 137.79 A1120 Sales Taxes 110,000.00 23,549.87 86,450.13 A1130 Utility Taxes 10,000.00 5,667.62 4,332.38 A1235 Charges for Tax Sale Ad -0- -0- -0- A1255 Service Fees (Clerk) 150.00 47.00 103.00 A1710 Public Works Service 2,000.00 309.29 1,690.71 A2110 Zoning Board Fees 35.00 20.00 15.00 A2122 Sewer Charges 125,00 635.86 510.86 cr A2262 Fire Prot - Other Govts 20,520.00 -0- 20,520.00 A2374 Other Charges - Other Govts 2,000.00 1,499.00 501.00 A2401 Interest on investments 9,000.00 1,128.47 7,871.53 A2410 Rents 5,000.00 1,305.00 3,695.00 A2501 Licenses 75.00 -0- 75.00 Permits 850.00 1,079.22 229.22 cr •A2590 A2610 Fines Returned by State 5,200.00 1,880.00 3,320.00 A2665 Sale of Equipment 1,800,00 1,345.00 455.00 A2680 Insurance Recovery -0- 502,76 502,76 cr A2766 CEfA Program -0- 1,467.85 1,467,85 cr A2770 Misc. Receipts 1,000,00 288.10 711,90 A2818 Payment from Sewer Fund 12,000.00 -0- 12,000,00 A2882 Transfer from Reserve Fund -0- -0- -0- A3001 State Aid per Capita 18,000.00 -0- 18,000.00 A3005 State Aid - Mtg Tax 6,500.00 -0- 6,500.00 A3501 State Aid - Roads -0- -0- -0- A5095 Non -Rev Receipts (Eq Note) -0- -0- -0- TOTALS $415,590.10 $248,461.52 $167,128.58 Surplus 30,000.00 62,890.01 32,890.01 cr Federal Revenue Sharing -0- -0- -0- Tax Stabilization 1,900.00 -0- 1,900,00 TOTALS $447,490.10 $311,351.53 $136,138.57 Less: Expenditures (Schedule 2) 136,301.79 General Fund as of 8/31/76 175,049.74 Less: Temporary Investments (C.D,1s) 155,629.73 Cash Bank Balance as of 8/31/76 19,420.01 E TREASURER'S REPORT - Aug. 31, 1976 page 3 Schedule 2 • GENERAL FUND June 1, 1976 - Aug. 31, 1976 ACCOUNT 3 MOS 3 MOS BUDGET JUDICIAL BUDGET BUDGET ACTUAL BALANCE AII10.1 Village Justice Salary $ 4,000.00 $ 1,000.00 $ 937.50 $ 3,062.50 A1110.5 Other. Expenses 1.800.00 450.00 474.21 1,325.79 (5,800.00) (10450.00) (1,411.71) (4,388.29) EXECUTIVE A1210.1 Mayor Salary, 4,800.00 1,200.00 1,200.00 3,600.00 A1210.5 Mayor Other Expense -0- -0- -0- -0- (4,800.00) (1,200.00) (1,200.00) (3,600.00) FINANCE A1325.0 Treasurer Salary 5,550.00 1,387.50 1,387.50 4,162.50 A1325.5 Treasurer Other Expense 150.00 37.50 -0- 150.00 A1362.0 Tax Sale Ad 30.00 7.50 -0- 30.00 (5,730.00) (1,432.50) (1,387.50) (4,342.50) STAFF A1410.1 Clerk 8 Staff Salary 15,900.00 3,975.00 4,199.89 11,700.11 A1410.2 Clerk Equipment 300.00 75.00 -0- 300.00 A1410.5 Clerk Other Expense 3,500.00 875.00 605.67 2,894.33 A1410.52 Clerk Utilities 355.00 88.75 114.12 240.88 A1420.1 Attorney Salary 3,750.00 937.50 937.50 2,812.50 A1420.5 Attorney Other Expense 8,000.00* 2,000.00 7,548.27 451.73 •A1440.1 A1440.2 Engineer Salary Engineer Equipment 6,200.00 500.00 1,550.00 125.00 1,549.98 -0- 4,650.02 500.00 A1440.5 Engr Other Expense 400.00 100.00 96.00 304.00 A1450.5 Elections 300.00 75.00 -0- 300.00 (39,205.00) (9,801.25) (15,051.43) (24,153.57) SHARED SERVICES A1620.1 Village Hall Salary 600.00 150.00 23.48 576.52 A1620.2 Village Hall Equipment 150.00 37.50 -O- 150.00 A1620.4 V.H. Contract Service 2,500.00 625.00 468.00 2,032.00 A1620.5 V.H. Other Expense 500.00 125.00 79.81 420.19 A1620.51 V.H. Supplies -0- -0- -0- -0- A1620.52 V.H. Utilities 2,000.00 500.00 340.84 1,659.16 A1620.53 V.H. Insurance 200.00 50.00 139.00 61.00 A1640.1 Garage Salary 1,000.00 250.00 -0- 1,000.00 A1640.2 Garage Equipment 200.98* 50.25 200.98 -0- A1640.4 Garage Contract Service -0- - -0- -0- -0- A1640.5 Garage Other Service 500.00 125.00 87.06 412.94 A1640.51 Garage Supplies 1,500.00 375.00 244.75 1,255.25 A1640.52 Garage Utilities 1,350.00 337.50 190.94 1.159.06 (10,500.98) (2,625.25) (1,774.86) (8,726.12) SPECIAL ITEMS A1940.0 Purchase of Property -0- -0- -0- -O- A1950.5 Taxes /Assess V. Prpty 900.00 225.00 125.64 774.36 A1964.0 Refund -Real Prop Tax -0- -0- -0- -0- A1990.0 Contingent Account 5.685.42* 1,421.35 -0- 5,685.42 (6,585.42) (1,646.35) (125.64) (6,459.78) • * - Revised Budget Amount LJ 40 TREASURER'S REPORT - Aug. 31, 1976 ACCOUNT PUBLIC S, A3120.1 A3120.2 A3120.21 A3120.5 A3120.51 A3120.52 A3120.53 A3510.0 4FETY Police Salaries P.D. Equipment P.D. Equip Maintenance P.D. Other Expense P.D. Supplies P.D. Utilities P.D. Insurance S.P.C.A. PUBLIC SAFETY ( Cont'd) A3410.1 Fire Dept Salary (includes D.P.W.) A3410.2 F.D. Equipment A3410.21 F.D. Equip Maintenance A3410.4 F.D. Contract Service A3410.5 F.D. Other Expense A3410.51 F.D. Supplies A3410.52 F.D. Utilities A3410.53 F.D. Insurance A3620.1 Safety Insp Salary TRANSPOR A5110.1 A5110.2 A5110.21 A5110.22 A5110.4 A5110.5 A5110.51 A5110.53 A5110.54 rATION Streets Maint Salary Streets Equipment Sts Equip Maintenance Sts Equip Rental Sts Contract Service Sts Other Expenses Sts Supplies 'Sts Insurance Sts"S)gns TRANSPORTATION ( Cont'd) A5142.1 Snow Removal Salary A5142.2 Snow Rem Equipment A5142.21 Snow Rem Equip Maint A5142.5 Snow Rem Other Expense A5142.51 Snow Rem Supplies A5182.4 St Lighting Contract A6250.0 CETA Program * - Revised Budget Amount Schedule 2 (cont'd) EXPENDITURES BUDGET $ 81,263.00 470.00 2,400.00 1,550.00 4,550.00 2,100.00 2,044.00 200.00 (94,577.00)* 2,900.00 4,000.00 5,700.00 6,000.00 3,000.00 2,000.00 4,500.00 5,500.00 1.000.00 (34,600.00)* 32,000.00 3,634.60 3,000.00 675.00 700.00 300.00 18,000.00 4,123.00 400.00 (62,832.60)* 7,000.00 -0- 1,000.00 500.00 4.000.00 (12,500.00) 9,500.00 875.00 (10,375.00)* 3 MS BUDGET $ 20,315.75 117.50 600.00 387.50 1,137.50 525.00 511.00 50.00 (23,644.25) 725.00 1,000.00 1,425.00 1,500.00 750.00 500.00 I,I25.00 1,375.00 250.00 (8,650.00) 8,000.00 908.65 750.00 168.75 175.00 75.00 4,500.00 1,030.75 100.00 (15,708.15) 1,750.00 -0- 250.00 125.00 1.000.00 (3,125.00) 2,375.00 218.75 (2,593.75) 3 MOS ACTUAL $ 21,543.82 268.39 1,176.29 270.34 1,228.99 613.09 2,044.00 -0- (27,144.92) 681.67 376.84 70.10 -0- 434.96 849.56 901.59 5,232.00 249.99 (8,796.71) 15,675.77 3,634.60 370.13 675.00 364.00 122.81 15,622.46 4,123.00 -0- (40,587.79) -0- -0- -0- -0- page 4 BUDGET BALANCE $ 59,719.18 201.61 1,223.71 1,279.66 3,321.01 1,486.91 -0- 200.00 (67,432.08) 2,218.33 3,623.16 5,629.90 6,000.00 2,565.04 1,150.44 3,598.41 268.00 750.01 (25,803.29) 16,324.23 -0- 2,629.87 -0- 336.00 177.19 2,377.52 -0- 400.00 (22,244.81) 7,000.00 -0- 1,000.00 500.00 -0- 4,000.00 ( -0 -) (12,500.00) 2,234.52 7,265.48 875.00 -0- (3,109.52) (7,265.48) E • 0 TREASURER'S REPORT - Aug. 31, 1976 ACCOUNT HOME 8 C( ASO10.5 A8160.1 A8160.2 AB 160.21 A8160.5 A8160.51 A8160.53 )MMUNITY SERVICE Zoning Board Ref Coll Salary Ref Coll Equipment Ref Coll Equip Ma)nt Ref Coll Other Expense Ref Coil Supplies Ref Coll Insurance A8350.4 Water System Contract A8350.5 W.S. Other Expense A8510.1 Community Beautificatt A8510.4 Community Beautificati A8560.4 Shade Tree Contract UNDISTRIE A9010.0 A9015.0 A9030.0 A9040.0 A9060.0 A9554.0 A9560.0 A9560.0 A9710.5 A9710.6 A9710.7 A9730.6 A9730.7 A9740.0 A9740.7 A9995.5 A9995.51 A9995.52 IUTED State Retirement Police Retirement Social Security Workmens Comp Hospital Insurance Transfer Spec Assess Sewer Lines Transfer Sewer Reserve Transfer Fire Equip Bond Coupon Expense Fire Station Bonds Int -Fire Sta Bonds Principal - Bonds V.H. Int -V.H. Bonds Capital Note - Principal Capital Note - Interest Other- Insurance Other -Audit Other - Miscellaneous TOTALS ALL DEPARTMENTS * Revised Budget Amount Schedule 2 (Cont'd) GENERAL FUND 3 MOS BUDGET BUDGET 50.00 12.50 32,000.00 -0- 1,500.00 100.00 1,400.00 1,204.00 (36,254.00)* 1,000.00 4,000.00 on 750.00 on 250.00 3.000.00 (9,000.00) 22,372.00 20,000.00 11,700.00 7,000.00 16,000.00 1,252.00 263.00 -0- 75.00 6,000.00 2,520.00 9,620.00 1,732.00 11,670.00 2,068.00 1,158.00 500.00 800.00 (114,730.00)* 8,000.00 -0- 375.00 25.00 350.00 301.00 (9,063.50) 250.00 1,000.00 187.50 62.50 750.00 (2,250.00) 5,593.00 5,000.00 2,925.00 1,750.00 4,000.00 313.00 65.75 -0- 18.75 1,500.00 630.00 2,405.00 433.00 2,917.50 517.00 289.50 125.00 200.00 (28,682.50) 3 MOS ACTUAL 20.06 6,476.27 -0- 896.72 -0- 510.14 1,204.00 (9,107.19) 156.21 1,346.91 -0- -0- 863.70 (2,366.82) -0- -0- 2,715.84 1,984.00 4,930.18 -0- -0- -0- -0- -0- -0- -0- -0- 10,666.68 2,000.00 1,156.00 -0- 783.00 (24,237.70) page 5 BUDGET BALANCE 29.94 25,523.73 -0- 603.28 100.00 889.86 -0- (27,146.81) 843.79 2,653.09 750.00 250.00 2.136.30 (6,633.18) 22,372.00 20,000.00 8,984.16 5,016.00 11,069.82 1,252.00 263.00 -0- 75.00 6,000.00 2,520.00 9,620.00 1,732.00 1,003.32 68.00 -0- 500.00 17.00 (90,492.30) $447.490.00 $111,872.50 $136.301.79 $311,188.21 ' TREASURER'S REPORT - Aug. 31, 1976 page 6 Schedule 3 SEWER FUND - PLANT (June I, 1976 - Aug. 31, 1976) RECEIPTS 3 MOS BUDGET HOME 8 COMMUNITY SERVICES BUDGET ACTUAL BALANCE G2120 Sewer Rents $178,806.00 $170,371.25 $ 8,434.75 G2122 Sewer Back Charges 2,500.00 336.44 2,163.56 G2128 Penalties 250.00 381.05 131.05 cr G2401 Interest Earnings 7,000.00 799.43 6,200.57 G2770 Unclassified Receipts -0- -0- -0- 188,556.00 171,888.17 16,667.83 SANITATION G3901 State Aid - Oper Maint -0- 5,302.07 5,302,07 cr Surplus 41,444.00 100,169.07 58,725.07 cr TOTALS 230,000.00 277,359.31 47,359.31 cr Less: Expenditures (Sched 4) 45,285.87 Total Fund Balance (8/31/76) 232,073.44 Less: Temporary Investments (CD) 227,517.41 Cash Balance on Hand (8/31/76) 4,556.03 Schedule 4 SEWER FUND (Plant) 3 MOS 3 MOS BUDGET SPECIAL ITEMS BUDGET BUDGET BUDGET BALANCE G1990.0 Contingent Account 18,735.00* 4,683.75 -0- 18,735.00 (18,735.00)* (4,683.75) ( -0- ) (18,735.00) HOME AND COMMUNITY SERVICE G8120.1 Sewer L.lnes'Sal.ary 26,245.00 6,561.25 4,889.31 21,355.69 G8120.2 S.L.':Equipment 3,500.00* 875.00 2,225.89 1,274.11 G8120.21 S.L. Equl-p:-Maint 2,000.00 500:00 410.62 1,589.38 G6120.4 S.L. Contract Service 8,000.00 2,000.00 -0- 8,000.00 G8120.5 S.L. Other Expense 1,000.00 250.00 -0- 1,000.00 G8120.51 S.L. Supplies 12,000.00 3,000.00 6,225.24 5,774.76 G8120.53 S.L. Insurance 1.500.00 375.00 589.00 911.00 (54,245.00)* (13,561.25) (14,340.06) (39,904.94) G8130.1 Sewer Plant Salary 450.00 112.50 248.57 201.43 G8130.2 S.P. Equipment 2,000.00 500.00 476.12 1,523.88 G8130.21 S.P. Equip Maint 1,000.00 250.00 660.85 339.15 G8130.4 S.P. Contract Service 55,000.00 13,750.00 14,209.00 40,791.00 G8130.5 S.P. Other Expense 1,000.00 250.00 153.11 846.89 G8130.51 S.P. Supplies 25,000.00 6,250.00 1,617.11 23,382.89 G8130.52 S.P. Utilities 30,000.00 7,500.00 9,546.48 20,453.52 G8130.53 S.P. Insurance 4,000.00 1,000.00 1,167.00 2,833.00 G8130.0 Refund Sewer Rents 150.00 37.50 52.50 97.50 (118,600.00) (29,650.00) (28,130.74) (90,469.26) EMPLOYEE BENEFITS G9010.0 State Retirement 5,125.00 1,281.25 -0- 5,125.00 G9030.0 Social Security 1,562.00 390.50 286.02 1,275.98 G9040.0 Workmens Compensation 1,200.00 300.00 486.00 714.00 G9060.0 Health insurance 550.00 137.50 190.55 359.45 G9510.0 Transfer to Gen Fund 12,000.00 3,000.00 -0- 12,000.00 G9710.5 Bond Coupon Expense 75.00 18.75 -0- 75.00 G9710.6 S.P. Bond Principal 11,000.00 2,750.00 -0- 11,000.00 G9710.7 S.P. Bond Interest 3,705.00 926.25 1,852.50 1,852.50 G9740.0 Capital Note (Eg) 3,000.00 750.00 -0- 3,000.00 • G9740.7 Capital Note (Int) 203.00 50.75 -0- 203.00 (38,420.00) (9,605.00) (2,815.07) (35,604.93) 230.000.00 57,500.00 45,285.87 184,714.13 *Revised Budget Amount O TREASURER'S REPORT - Aug. 31, 1976 Schedule 5 SPECIAL ASSESSMENT FUND - SEWER LINES June I, 1976 thru Aug. 31, 1976 RECEIPTS P1030 Special Assessment P2810 Transfer from Gen Fund TOTALS Surplus TOTALS EXPENDITURES page 7 3 MOS BUDGET BUDGET ACTUAL BALANCE $ 23,686.38 1.252.00 i24,938.38 106.62 25,045.00 $ 23,309.84 -0- 23,309.84 441.35 23,751.19 $ 376.54 1.252.00 1,628.54 334.73 cr 1,293.81 P8197.6 Sewer Lines Bonds - Principal 19,000.00 -0- 19,000.00 P8197.7 Sewer Lines Bonds - Interest 6,045.00 3,022.50 3,022.50 TOTALS 25,045.00 3,022.50 22,022.50 Fund Balance as of 8/31/76 $ 20,728.69 Schedule 6 SPECIAL ASSESSMENT FUND - WATER IMPROVEMENT 3 MOS BUDGET RECEIPTS BUDGET ACTUAL BALANCE P1030 Special Assessments 7,942.10 7,814.87 127.23 Surplus 2.90 -0- 2.90 7,945.00 71814.87 130.13 EXPENDITURES P8397.6 Water Imp Bonds - Principal 5,000.00 5,000.00 -0- P8397.7 Water Improvement Bonds - Int 2,945.00 1.520.00 1.425.00 TOTALS 7,945.00 6,520.00 1,425.00 Fund Balance as of 8/31/76 $ 1,294.87 Schedule 7 SPECIAL ASSESSMENT - WATER DISTRICT RECEIPTS P1030 Special Assessment Benefit Levy Surplus TOTALS EXPENDITURES P8397.6 Payment to Water Commission .7 Interest Fund Balance as of 8/31/76 40 BUDGET 51,789.67 -0- 51,789.67 51,789.67 3 MOS ACTUAL 51,132.77 -0- 51,132.77 51,755.78 (- 623.01) BUDGET BALANCE 656.90 -0- 656.90 33.89 TREASURER'S REPORT - Aug. 31, 1976 pane 8 s Schedule 7 FEDERAL REVENUE SHARING FUND June 1, 1976 through August 31, 1976 Balance as of 5/31/76 RECEIPTS Interest Earned Federal Revenue Sharing TOTAL EXPENDITURES New Police Equipment Newspaper Ads (required) TOTAL EXPENDITURES Fund Balance 8/31/76 Less C.D. Checking Balance 8/31/76 COMBINED CHECKING BALANCES General Fund Sewer Plant Fund Sewer Lines Fund Water Lines Fund Water District Fund Bank Balance on Hand as of 8/31/76 $ 9,881.13 144.33 4.023.00 $ 14.048.46 $ 150.00 42.84 $ 192.84 13,855.62 $ 13,762.28 93.34 $ 19,420.01 4,556.03 20,728.69 1,294.87 - 623.01 $ 45.376.59 IN ADDITION, THE VILLAGE HAS THE FOLLOWING MONIES ON HAND (SPECIAL FUNDS): Tax Stabilization Fund $ 1,954.39 Capital Reserve Fund - Streets 8,945.32 Capital Res Fund - Water /S.L. 5,460.84 Capital Fund - F.D. Equip Fund 2141.86 Balances on Hand as of 8/31/76 $ 38.102.41 NOTES: All the Special Funds are in Savings Accounts. 1. $3,500 Is to be transferred from Streets Capital Reserve Fund to the General Fund to cover the cost of the Street Sweeper. 2. Most of the F.D. Eq. Fund also has to be transferred to the General Fund to cover the notes and equipment of the F.D. ($19,666.68 to be transferred). 0 • TREASURER'S REPORT - Aug. 31, 1976 Balance as of 5/31/76 RECEIPTS EXPENSES Schedule 8 CAPITAL FUND June I, 1976 through August 31, 1976 $ 588,731.77 Interest Earned 7,407.64 Federal Funds -0- N.Y. State Funds -0- Total $ 596,139.41 page 9 Tompkins Co. Trust Co. (Renew BAN) -0- (BAN Int) -0- Miscellaneous 33.04 Legal 25.00 J&K Plumbing 1,930.54 Mid -State Electric Co. 13,503.79 Hull Heating 8 Plumbing 5,857.96 Total Expenses $ 21.350.33 Fund Balance as of 8/31/76 $574,789.08 Less: Certificate of Deposit $567,519.28 • Cash Bank Bal (Checking) 8/31/76 $__7.L.269.80 TRUST AND AGENCY ACCOUNT June I, 1976 through August 31, 1976 STREET SPECIAL ACCOUNT TOTAL SOC SEC DEPOSIT DEPOSIT Account Balance - 6/1/76 $ 9,607.23 $ 2,055.97 $ 700.00 $ 6,851.26 Deposits 6.752.96 6,562.87 100.00 90.09 Totals $16,360.19 $ 8,618.84 $ 800.00 Withdrawals 6,403.27 6,003,27 400.00 -0- Total Fund Bal- 8/31/76 $ 9,956.92 $ 2,615.57 $ 400.00 $ 6,941.35 Less: Certificate of Deposit 7,072.81 Cash Bank Bal- 8/31/76 $ 2,884.11 TREASURERIS REPORT - Aug. 31, 1976 Schedule 10 FIRE DEPARTMENT EQUIPMENT FUND RECEIPTS SPENT June I, 1976 through August 31, 1976 Bank Balance as of 5/31/76 $ 21,598.63 Fire District -0- Interest 143.23 TOTAL RECEIPTS $ 21,741.86 Transfer to General Acct. (Fire Truck Note, Equip.) -0- TOTAL SPENT -0- Bank Balance as of 8/31/76 $ 21.741.86 SEWER PLANT EXPANSION page 10 (to be done, see note on page 8) The only funds still due to the Sewer Fund Surplus are the net of $36,000 from surplus a year and a half ago to pay off the last BAN on the previous Plant Expansion. When the Village is paid its equity by the County Sewer District, $36,000 should go back to Sewer Fund Surplus. TEMPORARY INVESTMENTS As of August 31, 1976, we had three (3) Certificates of Deposit outstanding: 1) FN :to 9/15/76 Q 5.15%= $151,464.82 •GENL F0, FED REV.SHAR; T&A FD. 2) TCTC to 10/15/76 0 5.5 % = 252,517.41 GENL FD, SEVIER ''FD. 3) TCTC to 9/15/76 0 5.15% = 567,519.28 CAPITAL FUND 0