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HomeMy WebLinkAboutReg Mtg. Minutes 12/17/2001Minutes of the Regular Meeting December 17, 2001 Village of Cayuga Heights Board of Trustees Present: Mayor Anderson, Trustees Fleming, Kusse, Lynn, Collyer, and Anti], Supt. Cross, Treasurer Silber, Attorney Tyler, Police Chief Lansing, Fire Chief Day, Absent: Trustee Dunning Others: Paul Tunison, Bob Mitchell, Mike Zona At 7:35 PM, Mayor Anderson opened the meeting to the Privilege of the Floor. Paul Tunison, General Manager of Bolton Point gave an overview of the Bolton Point Union Contract that had been negotiated and answered some questions from the Board on specifics. He then asked the Board to approve the contract as it requires the approval of the respective Boards of each of the five constituent municipalities. Motion by Trustee Flynn, Seconded by Trustee Fleming VOTED to pass Resolution 5244 approving the contract negotiated with the International Union of Operating Engineers on behalf of the Southern Cayuga Lake Intermunicipal Water Commission's employees that have elected to be represented by the union for the purposes of collective bargaining. Mayor Anderson, Trustees Fleming, Collyer, Kusse, Antil, and Lynn voted YES RESOLUTION 5244 December 17, 2001 WHEREAS, the majority of the Southern Cayuga Lake Intermunicipal Water commission's (Commission) non - managerial employees in the Production and Distribution Departments voted affirmatively on January 31, 2001 to be represented by the International Union of Operating Engineers for the purposes of collective bargaining, and WHEREAS, the Commission, in good faith, entered into contract negotiations with the union, and WHEREAS, on October 1, 2001, the Commission's negotiating team reached tentative agreement on a contract with the union's negotiation team, and WHEREAS, on October 4, 2001, the employees in the union bargaining unit ratified the tentative contract, and WHEREAS, the Commission has reviewed and approved the tentative contract, and WHEREAS, the Village of Cayuga Heights Board has reviewed the tentative contract and determined it to be acceptable, NOW THEREFORE BE IT RESOLVED, that the Village of Cayuga Heights Board approves the tentative contract, copy which is appended to Resolution, AND BE IT FURTHER RESOLVED, that the Village of Cayuga Heights Board authorizes the Commission's negotiating team to sign said contract as presented. There was one correction to the minutes of November 19. On the motion to approve the minutes of October 15, Trustee Lynn seconded the motion made by Trustee Kusse to approve the minutes. Mayor Anderson asked for a motion to approve the minutes. Motion by Trustee Fleming, Seconded by Trustee Kusse VOTED to approve the Minutes of the October 15, 2001 Board of Trustees Meeting with the one correction on page 2. Mayor Anderson, Trustees Fleming, Collyer, Kusse, Antil, and Lynn voted YES The Mayor recognized Bob Mitchell of Mitchell -Ross regarding the Fire Station project. The station "finish up" work is almost done — there was a plumbing dispute but it is being fixed now. The general contractor, Christa Construction, is currently working on many punch lists. The project is basically done. The building came in a few thousand dollars under budget. By May, Christa should have received all the money except the holdback for paving. Trustee Kusse asked about the paving. Supt. Cross reported that he had conveyed the Board's interest in holding the holdback ($36,000) until August 2002. Attorney Tyler and Treasurer Silber requested an Executive Session with the Fire Chief, the Fire Station Architect, and Trustees to consult with counsel as to the conclusion of the station project. At 8:10, Motion by Trustee Fleming, Seconded by Trustee Kusse. VOTED to move into Executive Session to consult with counsel as to the conclusion of the fire contract. At 8:40, Motion by Trustee Fleming, Seconded by Trustee Kusse. Voted to move out of Executive Session. Mayor Anderson, Trustees Fleming, Collyer, Kusse, Antil, and Lynn voted YES Bob Mitchell departed the meeting There was discussion regarding the proposed Lock Box Law. Some revisions were discussed. There was a slight change in Section 1 and the date change in Section 2. It was felt that the revision of the Preamble and the extension of the effective date were 2 responsive to comments made at the Public Hearing held November 19`h. A copy of the proposed law is attached to these minutes. Motion by Trustee Fleming, Seconded by Trustee Lynn. Voted pass Resolution 5245 Enacting Local Law 2 — Emergency Lock Box Law Mayor Anderson, Trustees Fleming, Collyer, Kusse, Antil, and Lynn voted YES Mayor Anderson gave his report. Movement on the Intermunicipal Projects has been very slow. Next month there will begin to be data on the N.E. Subarea Transit project. The second grade from Cayuga Heights Elementary School will be visiting the Village Hall for an introduction to Municipal government. The Mayor, Clerk, Justice, Public Works Dept, Zoning Dept. and Police Dept will give a short presentation on their departments. Mayor Anderson left and turned the meeting over to Deputy Mayor Fleming at 9:00 pm. Police Chief Lansing presented his report, which is on file. The 15 mph speed zone signs in the Cayuga Heights Elementary School area have been erected. There will be a public hearing on making the area around the school a School Speed Limit Zone at 7:15 pm on January 21 before the monthly Board meeting, pursuant to the Resolution of the Trustees passed at the November 19`h meeting. There was a suggestion made to the Mayor to put a blinking light at Hanshaw and Pleasant Grove Road which will blink red when the fire horn is activated. Chief Lansing received a generous donation from Mrs. Park of $5000 for the police department's use. The chief would like to put it into a special fund to save for changes in communications, i.e., new radios. Chief Lansing wrote a letter to Mrs. Park thanking her. Regarding the new computer systems in the police cars, at a recent meeting at the 911 center a suggestion was made to use a mouse for the computers in the police cars. Chief Lansing said that is not an option for safety reasons. Fire Chief Day presented his report which was on file. The fire department automobile (Caprice) was up for bid but none were received. Chief Day received an e -mail from Chris Katz of University Taxi offering $2000 for the car. It was the general consensus of the Board to sell the car at that price. 3 Motion by Trustee Fleming, Seconded by Trustee Kusse. Voted to pass Resolution 5246 authorizing Fire Chief Day to sell the Fire Department Caprice to Chris Katz for $2000. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES There was discussion on the change in the wording in Section 5 of the Fire Station Use Policy to the "hold harmless" provision in lieu of the mandatory insurance provision in the previous draft. The amount of the deposit required in Section 5 will be set by the Fire Chief at the time of the station use. Motion by Trustee Fleming, Seconded by Trustee Kusse. Voted to pass Resolution 5247, Fire Station Use Policy, as amended and attached to these minutes. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES Fire Chief Day discussed with the Board the problems which are growing with Cayuga Heights Fire Department assisting Lansing Fire Department on their calls. Chief Day feels that we are being used too often, and Lansing seems to be picking and choosing the calls that they want to answer. Chief Day has met with the Lansing Fire Chief and suggests that the Board be aware of the situation and keep an eye on the matter Attorney Tyler reported on the letter to him from Shirley Egan of Cornell previously distributed to each Trustee regarding the sewer hook up for the Laboratory of Ornithology Maintenance Building located east of Sapsucker Woods Road in the Town of Dryden. Trustee Fleming suggested that the Mayor and Supt. Cross discuss this in detail before the January meeting. Tyler also suggested that we consider an addendum to the existing contract excepting these properties from the requirement of being in a dedicated sewer district in order to be permitted sewer hook up because of "unique circumstances." Attorney Tyler will inform Shirley Egan that we are leaning toward amending the Dryden contract but we will take it up further at the January meeting. Superintendent of Public Works Cross presented his report, which is on file. Supt. Cross hopes to have a full report of the costs involved in the Highland Road project at the January meeting. Regarding the Burgess Trucking Contract, Supt. Cross has been back and forth with their and our attorney. We requested an increase in their insurance to $1 million and they increased their figure from $650 to $700 per month. There was discussion between Supt. Cross and Burgess' attorney as to the source of the brush that they will be hauling away. Burgess knew where the brush came from, but their attorney's didn't. Attorney Tyler is now satisfied with the way the contract reads as redrafted by his office. Supt. Cross asked 13 the Board for a Resolution allowing the Mayor to sign a contract with Burgess Trucking at $700 per month (an increase of $600 /year). Motion by Trustee Kusse, Seconded by Trustee Antil. Voted to pass Resolution 5248 authorizing Mayor Anderson to sign a contract with Burgess Trucking to collect brush (a minimum of once per month) at our request at a cost of $700 /month. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES Supt. Cross received information that the solid waste tipping fee will be increased from $48 to $50 /ton. Supt. Cross reported that the DPW needs to replace the oldest pickup truck in the fleet (1995 Ford F150 4x4 w /plow). There is a 2002 Ford F250 pickup truck available on NYSOGS Contract Item 14B through Van Bortel Ford, Inc. that can be purchased for $23,315.25. Supt. Cross recommends that we purchase the unit with the diesel engine package for an additional $4,224.40. The money for this unit is included in the current FY '01 -'02 budget. There was discussion on whether a diesel engine package is really necessary. Supt. Cross explained why he thought it was necessary, and asked the Board to approve the purchase of the vehicle with the diesel engine package. Motion by Trustee Antil, Seconded by Trustee Lynn Voted to pass Resolution 5249 authorizing the Supt. of Public Works to purchase from Van Bortel Ford, Inc. a 2002 Ford F250 diesel powered pickup truck for $27,539.65 to be paid for from the following accounts: A5110.200 Street Maintenance @ 0 A5142.200 Snow Removal @ $10,780.00 A8160.200 Refuse Collection @ 0 F8350.200 Water System @ $8,379.83 G8120.200 Server Lines @ $8379.83 Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES Trustee Lynn questioned if we have a specific schedule to replace DPW vehicles. Regarding the issue of determining the value of the NYSDEC Funding commitment to the Village's WWTP, Stearns & Wheeler can prepare a work plan document at a cost of $1200 for each of the two projects which will get us to the point of knowing if we're "in the running" or not for the bond money on the plant upgrades and joining with the city plant (WWTP consortium). Supt. Cross will authorize Steams & Wheeler to prepare this work plan. There is an MEO vacant position due to the promotion of Jeff Ellis to Sr. MEO. No one at this time is eligible to apply for the position. Trustee Lynn wants to post the job both inside and outside the DPW. Supt. Cross reported that Mike Zona was at this meeting to defend his position on his compensation. The issue is that in the past and currently, Mike Zona, as an exempt employee, has put in more hours than expected. DPW employees in the past, and more so now, have exceeded Mike's salary from overtime hours. Supt. Cross has talked to Laurie Johnston about exempt vs. non - exempt status. She recommends that we not change Mike's status — he needs to be a Supervisor, which is an exempt position. Brent then asked the Board to hear from Mike so he could present his proposal. Mike presented figures to the Board showing how his compensation compared to a Laborer with overtime. In conclusion, Mike Zona requested a $5000 increase, along with a one time allotment of money towards the hours he worked overtime. At 10:45, Trustee Lynn moved, and Trustee Antil seconded the motion to move into Executive Session to discuss a personnel matter on a specific employee. At 11:20, Trustee Anti] moved, and Trustee Fleming seconded the motion to move out of Executive Session. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES. Motion by Trustee Lynn, Seconded by Trustee Collyer Motion to pass Resolution 5250 to increase Mike Zona's salary to $43,000 per annum retroactive to June 1, 2001. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES. Attorney Tyler presented his report (most of it which had been already discussed). There was a notice of mechanics lien received by the Village of Cayuga Heights from NES Equipment Services Corp. d/b /a Albany Ladder Co. The rental of machinery is regularly not lienable and a letter has been sent to remove the lien by the attorney for the subcontractor (Hovanec) which liened the equipment rental. Treasurer Silber presented his report, which is on file. There was discussion on the Village's longevity policy as it pertains to the 5 employees not covered by Unions. Treasurer Silber presented a proposal to change the current longevity policy for those 5 employees to the following: Years of Service Amount 5 -9 $250 10 -14 $500 15 -19 $800 20 -24 $1200 25+ $1600 6 Motion by Trustee Lynn, Seconded by Trustee Antil VOTED to pass Resolution 5251 which modifies the Longevity Policy for employees not covered under Union contracts. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES. A Resolution required to adopt section 41J pension; Treasurer Silber expects to have a proposed resolution at the January meeting. Motion by Trustee Lynn, Seconded by Trustee Antil VOTED to pass Resolution 5252 to adopt section 41J. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES. Treasurer Silber presented the Abstract of Vouchers. Motion by Trustee Collyer, Seconded by Trustee Kusse VOTED to pass Resolution 5253 to approve abstract of vouchers. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES There was no Clerk's report. Motion by Trustee Antil, Seconded by Trustee Lynn VOTED to adjourn at 11:58 PM. Deputy Mayor Fleming, Collyer, Kusse, Antil, and Lynn voted YES Norma Manning Clerk 7