HomeMy WebLinkAboutReg Mtg. Minutes 3/20/2000Minutes of the Regular Meeting
March 20, 2000
Village of Cayuga Heights
Board of Trustees
Present: Mayor Anderson, Trustees Fleming, Kira, Dunning, Bisogni, Supt. of PW
Cross, Police Chief Lansing, Fire Chief DiVenti, Attorney Tyler, Treasurer Silber,
Attorney Laurie Johnston.
Absent: Trustees Kusse, Meinhardt.
Others: Dooley Kiefer.
Mayor Anderson called the meeting to order at 7:35 PM and opened the meeting
to the Privilege of the Floor. Dooley Kiefer, Village Representative to the County Board
of Representatives asked the Board if they had any questions or issues that they would
like taken to the County Board. There was a brief discussion of the County Board's role
relative to the proposed solar power at the new County library and the recent Cayuga
Lake Watershed meeting. Ms. Kiefer requested that she be sent the minutes of the Village
Board meetings and Clerk Kord agreed to provide them. Clerk Kord also agreed to
include information from Ms. Kiefer in the Village newsletter.
Ms. Kiefer continued that as a resident of the Village she was concerned about the
condition of the paving on various roads. She asked for a copy of the schedule of paving
projects for the coming year and Engineer Cross agreed to provide her with the list.
There were no changes to the Minutes of the regular meeting of 2/23/00.
Motion by Trustee Kira, seconded by Trustee Fleming,
VOTED to approve the minutes of the Regular Meeting of the Board of Trustees of
February 23, 2000, as previously provided to the Trustees in photocopy form. Mayor
Anderson, and Trustees Fleming, Kira, and Dunning voted YES.
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Mayor Anderson reported on the following:
The Regional Planning Group met that morning and decided to keep their focus
on the Northeast Area of Ithaca and the joint sewer project. Several participating
municipalities have passed Resolutions formalizing their membership in the
Planning Group and asked that Cayuga Heights do the same.
Resolution 5166 - Membership in the Regional Planning Group
Motion by Trustee Fleming, seconded by Trustee Kira,
The Regional Planning Group was formed to study the growth inducing impacts of new
sewer service in the Towns of Lansing and Dryden and the Village of Lansing. The
Village of Cayuga Heights endorses the process as outlined in Appendix A - Steams and
Wheler, LLC of 3115100 - Preliminary Areas of Concern - which will allow for our
municipalities position concerning the analysis of the possible impacts relative to
preparation of an Environmental Impact Statement under the provision of SEQRA.
Mayor Anderson, and Trustees Fleming, Kira and Dunning voted YES.
In response to misinformation printed in the Ithaca Journal (Sat. 2/26/00 edition)
about the Waste -Water Treatment Plant, Mayor Anderson suggested that Engineer
Cross write a letter to the editor or guest column giving the correct information.
Mr. Cross agreed to do so.
Susan Brock, Special Joint Sewer (SJS) Attorney, wrote an overview of SJS
intermunicipal agreement process for the Clean Water Bond Act project.
PBA negotiations are about to commence.
The State Emergency Management Office has set April 13, 2000 for Disaster
Training.
Ithaca- Tompkins County Transportation Council had a policy meeting last week
to discuss a 5 -year plan.
There was a meeting of the Local Government Leaders on March 16, 2000 in
Lansing for an update on the census. The basis for some State and Federal monies
coming to the municipalities is determined by the census.
Mayor Anderson was interviewed concerning the Village Deer Study on March
14, 2000 by News Center 7. He will also be interviewed on March 24, 2000 on
the WHCU Radio Station.
Mayor Anderson received a letter from Pleasant Grove Lane Resident Association
President, Bruce Ganem, concerning the appearance of the Village Bam property
on Sheldon Rd. His group would like to meet with Mayor Anderson and Supt. of
PW Cross to discuss the situation. Mayor Anderson will set up a meeting.
Chief of Police Lansing presented his report, which is on file, and reported on the
following:
Chief Lansing announced the death of Officer Boyce's daughter Kiersten, and
expressed his heartfelt sorrow on her passing. The Board of Trustees expressed
their sympathy for the Boyce family as well.
Anne Woods has been hired to fill the part-time position in the Police
Department. She also works for the Sheriffs Department. Chief Lansing also
noted that Michael St. Angelo the other new part-time officer has been doing a
very fine job.
There have been numerous speeding tickets issued in the past months. And with
the warmer weather, the "smart" trailer will be put out in various locations in an
attempt to control speeding on the Village streets.
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Fire Superintendent DiVenti presented his report, which is on file, and reported on the
following:
- He presented the Board with his Annual Report, which is on file.
- There were 43 emergency calls in January, 23 involving medical operations and
20 fire- fighting operations.
- The new turnout gear is due to arrive in two weeks.
- Negotiations are underway to secure the Collins property at the comer of -
Hanshaw and Warren Roads for use by the Fire Company while construction is
underway at the firehouse. There are facilities to house the equipment as well as a
house for the bunkers at that location. The Town of Ithaca will need to review the
Zoning regulations on that property and Engineer Cross will look into the
arrangements.
The Fire Department had an engine at the annual Cabin Fever event this year in
1 - Barton Hall on the Cornell Campus.
Engine 203 has received more repairs this month.
The fire fighters have been cleaning out the firehouse in anticipation of the move
for renovations.
The Sheriff s Department will now do background checks for new fire fighters.
There were approximately 2 dozen contractors at the March 14 pre -bid meeting
for the firehouse project.
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Superintendent of Public Works Cross presented his report, which is on file, and reported
on the following:
The Waste -Water Treatment Plant's average flow for Feb. was 2.518 million
gallons per day (mgd). The Maximum average flow was 5.895 mgd with 5 permit
exceptions. High flows caused by rapid snowmelt meant that the plant could not
achieve the minimum level of treatment required by the NYSDEC (85% removal
of solids and biological oxygen demand). However the plant was still able to
achieve 80% and 68% respectively. Mr. Cross also pointed out that with reference
to the recent Ithaca Journal article, it is impossible for raw sewage to enter the
lake from the Cayuga Heights plant and that there has never been a valve that
would allow it.
The NYSDEC inspector did an annual inspection of the Waste -Water Treatment
- Plant during this time of above average flow. None -the -less Mr. Cross felt
optimistic that the report would be largely favorable.
Mr. Cross expressed his frustration with the group working on the intermunicipal
,joint sewer application for Bond Act funding. He feels that little has been
accomplished with respect to negotiation of the intermunicipal agreement. He
asked the Village Board to make a statement to the other municipalities that
indicates the Village position on the project. There was a brief discussion of the
situation and the Board agreed to discuss it further at a future meeting.
Some of the DPW crew has requested that their working hours be changed from
7:30 AM - 4:00 PM to 7:00 AM - 3:30 PM. A vote was taken of the DPW
employees and a consensus was not achieved. In the past these time changes have
been evaluated on a project to project basis. The Board declined to recommend a
change in the regular working hours at this time.
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Attorney Tyler asked to move into Executive Session.
Resolution 5167 - Move into Executive Session.
Motion by Trustee Fleming, seconded by Trustee Bisogni
VOTED to move into Executive Session at 9:13 PM to preview PBA negotiations and
one personnel matter of a specific employee. Trustees Fleming, Kira, Bisogni and
Dunning voted YES.
Motion by Trustee Fleming, seconded by Trustee Bisogni,
VOTED to move out of Executive Session at 9:40 PM. Trustees, Fleming, Kira, Bisogni
and Dunning voted YES.
Attorney Tyler reported on the following:
An easement has been written and is ready for signatures concerning a Village 1
sewer line that runs through the Webster property at 109 Iroquois Rd. This line
had been reconstructed in 1997 to accommodate an addition to the house. The
easement identifies the new location of the sewer line.
Resolution 5168 - Sewer Easement Relocation Agreement
Motion by Trustee Fleming, seconded by Trustee Kira,
VOTED to approve the sewer easement relocation agreement on the Webster property at
109 Iroquois Rd. and authorizes Mayor to sign same. Trustees Fleming, Kira, Bisogni
and Dunning voted YES.
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Treasurer Silber presented his report, which is on file, and reported on the following:
Mr. Silber recommended the establishment of a purchasing card program through
Tompkins County Trust Co. This card would provide authorized staff a Visa card
for Village purchases up to a pre - authorized amount per day per year. The,
principal benefits are reducing the number of checks written and generally
reducing paperwork.
Resolution 5169 - Purchasing Cards
Motion by Trustee Fleming, seconded by Trustee Kira,
VOTED to authorize the Treasurer to enter an agreement with Tompkins County Trust
Company to provide a purchasing card program. Treasurer will develop written policies
and procedures for issuance and use of cards prior to proceeding. Trustees Fleming, Kira,
Bisogni and Dunning voted YES.
There were a number of transfers.
Resolution 517.0 - Approve Transfers
Motion by Trustee Fleming, seconded by Trustee Kira,
VOTED to approve transfers as listed. Trustees Fleming, Kira, Bisogni and Dunning
voted YES.
From
To
Amnnnt
A01990.400
I Gen Contingency
A01110.410
Justice Contr Exp
250
A01990.400
Gen Contingency
A01410.410
Clerk Contr Exp
110-0-0-
A01990.400
GenContingency
A01410.440
Clerk Utilities
110-0-0-
A01990.400
Gen Contingency
A01620.200
Vil Hall Equip
4,000
A01990.400
GenContingency
A01620.410
Vil Hall Contr Exp
25,000
A01990.400
GenContingency
A01640.200
Cent Gar Equip
1,450
A03410.410
Fire Dept Contr Exp
A03410.49
Fire Dept Eqpt Maint
1,000
A03410.430
Fire Dept Ins.
A01990.400
Gen. Contingency
8,000
A05112.410
Cap Im r Contr Exp
A05110.410
Street Contr Exp
20,000
A05142.410
Snow Contr Exp
A05142.490
Snow Eqpt Maint
600
A01990.400
Gen Contingency
A08160.410
Refuse Contr Exp
6,000
A01990.400
Gen Contingency
A08160.490
Refuse Eqpt Maint
750
A08560.400
Shade Tree Contr Ex
A08510.400
Comm Env Contr Ex
600
A09010.800
Emp Ben: Retirement
A01990.400
Gen Contin e cy
4,800
A09015.800
Em Ben: Police Ret.
A01990.400
Gen Contin e cy
17,000
rd
1
1
A01990.400
Gen Contingency
A09060.810
Emp Ben: Hlth/VCH
1,200
A01990.400
Gen Contingency
A09040.800
Em p: Workers Comp
2,550
F01990.400
Water Contingency
F08320.420
Wtr Purchase/Ithaca
200
F01990.400
Water Contingency
F08350.200
Water System E t
1,000
F01990.400
Water Contingency
F08350.410
Wtr Sys Contr Exp
5,000
F08350.420
Water Sys Supply
F08350.410
Wtr Sys Contr Exp
4 650
F08350.450
Water Sys Contr
F08350.410
Wtr Sys Contr Exp
5,000
G01990.400
Sewer Contingency
G08110.420
Taxes /Assessments
150
G01990.400
Sewer Contingency
G08120.430
Sewer Lines Ins
400
G01990.400
Sewer Contingency
G08130.100
Swr Plant Pers Sery
5,500
Sewer Fund Reserve
G08130.200
Sewer Plant Eqpt
80,000 **
H00909.000
Ca pt Fund Balance
H08160.200
Refuse E ui ment
21,722 * **
* Village Hall construction projects, previously reviewed by Board
** WWTP Generator, previously approved
* ** New packer, previously approved
Motion by Trustee Fleming, seconded by Trustee Bisogni,
VOTED to approve the Abstract of Warrants in the following amounts: General Fund,
$36,890.97; Sewer Fund, $41,818.98; Water Fund, $15,122.51; Capital Fund,
$15,122.51. Trustees Fleming, Kira, Bisogni and Dunning voted YES.
- Treasurer Silber presented the Board with the tentative 2000/2001 Budget, which
has been filed with the Village Clerk. The budget proposes a 2% tax increase. The
revenues are constant with the previous year and the surpluses are higher to
accommodate the fire station project. Salaries are to be increased by 3 %. There
are 3 new accounts to handle computing expenses and some telephone expenses.
There was a brief discussion of the proposed budget.
- Police Chief Lansing's compensation to be adjusted:
Resolution 5171- Police Chief's Compensation Adjustment
Motion by Trustee Fleming, seconded by Trustee Kira,
VOTED that per General Municipal Law Section 207 -M, the Police Chief's longevity,
educational incentive, and vacation time to be determined as if he were in the Bargaining
Unit. Trustees Fleming, Kira, Bisogni and Dunning voted YES.
***************************************** * * * * * * * * * * * * * * * * * * * * * * ** * * * * * **
Clerk Kord reported on the following:
The current office photocopier is in need of replacement, since it will soon require
considerable expense to repair.
Resolution 5172 - Purchase Photocopier
Motion by Trustee Fleming, seconded by Trustee Kira
VOTED to approve the purchase of a photocopier for the Village Office for an amount up
to $3,500. Trustees Fleming, Kira, Bisogni and Dunning voted YES.
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Mayor Anderson has written a letter of sympathy to Officer Boyce and Family on behalf
of the Village Board and Staff and will make a $200 donation from the Mayor's Fund to
the Children's House at Johns Hopkins Hospital, Baltimore Maryland in memory of
Kiersten Boyce.
Motion by Trustee Fleming, seconded by Trustee Dunning,
VOTED to adjourn at 10:25 PM. Trustees Fleming, Kira, Bisogni and Dunning voted
YES.
Elizabeth Kord
Village Clerk
1
1
1 % Ste arns &Wheter, LLC
ENVIROMMENTAL ENGINEW d SCIENTISTS
APPENDIX A — 1'RRI,It*vIiNARY ISSUES OF CONCERN
1. Sensitive Environmental Arcas /Unlquc Natural Areas (UNAs). Possible impacts of
collectors, interceptors, laterals on sensitive natural areas or UNAs (e.g., wetlands, rare or
endangered plants or animals, etc.).
2. Cultural Resources. Possible impacts of collectors, interceptors, laterals on cultural
resources, including historic or archeological rosourccs.
3. Odors. Possible impacts of improvements at Cayuga Heights and Ithaca Treatment Plants
regarding odors and relation to surrounding areas /neighborhoods.
a. Witter Quality, Evaluate all potential pollutants entering the system (I.e., if stormvrater will
be directed into the system, the 1S should identify and address metals, salt, fuel, and other
potential pollutants associated with this runoff).
S. Crowing Including Impacts. Regarding new sewer service areas and increased plant
capacities al Cayuga 1leigltts and Ithaca plants;
a. Need lu clearly identify specific service areas affected by the project where growth
may be induced. y
b. Need to consider the likelihood that the proposed action may induce further
development. Describe existing zoning, comprehensive plan recommendations, land
use patterns, current demographics and projections (e.g., for population growth) in
aflcctcd areas,
C. Need to identify the types of activities that would result if growth is induced.
d. Need to determine the impacts of growth that may be induced by the project and
whether those impacts nre significant. This should be quantified and projectinits need
to be documented with data where possible. If the growth that is induced by a project
is consistent with the applicable community's zoning nod comprehensive plan, that
growllr may be viewed as a positive impact that has been planned for and is beneficial
to the community (i.e., growth is not necessarily a negative impact, but unplanned or
un:mtieipated growth may be considered a negative impact).
Napa a of
l.wxuua,nunva.l,., nor u:eur.l 10MO1A1 InCNIMNS&V
8A Stearns &Wielel, LLC
EN` /IAOI•IJACi1rAl ENGINEERS ; SCIENTISTS
C. Describe relationship of project to area wide plans in progress (e.g., Northeast Subarca
Tronsport'ation Study, Local Waterfront Revilalizalion Program, etc.).
1'. Need to identified specific impacts of growth, including issues relating to:
• increase in population or business activity (jobs, commercial development)
• likelihood of cow I1nUSinL units, including locations, numbers, and types
• creation of need /demand lirr new services (e.g,, police, fire, etc.)
• resn:lting overall traffic impacts on road network (key roads, intersections, al't'ects
on existing neighborhoods)
• possibility of encouraging non -farnn development and undermining area's
agricultural base, relative to County Agricultural District No. 1.
G. hiseal Impacts.. Fiscal impacts on public services, including costs and benelits 1'ron
changes in growth patterns that would result, including maintenance and operations costs.
An imporinni focus Nviil be tiro fiscal impacts on transportation systems (roads and public'
transit) in the urbanized area and in the county.
7. lmpacls oil the Environment. (e.g., water and other components identified in the SEER
list).
1. Historical Rainfall and Flow Analysis. To evaluate potential future permit exceedances.
2. llydrolohic Features. Modification of existing hydrologic features (streambcd or bank,
drainage ditches, culverts) and potential impacts on drainage or flooding.
3. Storarwater frotn Future Development, EIS sluiuld propose on -site mitigation measures
or land use regulations to reduce the amount of storinwater generated by future
duvelopnrcnt.
Page 7 of 7
I Wei 'I IS I I%% %, I: NR QUAI 11 ICATII AS 414
1