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HomeMy WebLinkAboutPublic Hearing/Organizational Mtg. Minutes 4/5/199991 Minutes of Meeting April 5, 1999 VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Minutes of a Public Hearing, duly published and posted, held April 5, 1999 at & 7:00 PM in the Village Hall to consider adoption of the Budget for the 1999 -2000 Fiscal Year. PRESENT: Mayor Anderson; Trustees Bisogni, Fleming, Kira, Kusse, Meinhardt, Treasurer Silber; Supt. of PW Cross; Attorney Tyler; Police Chief Lansing; Clerk Kord. ABSENT: Trustee Dunning, Fire Supervisor Day. Mayor Anderson opened the Public Hearing to consider the adoption of the 1999 -2000 Budget and asked the Treasurer to present the Tentative Budget to the Board. The Budget calls for a 3% tax rate increase over last year. The charge for sewer units is proposed to decrease 8% over last year; the charge for water units is proposed to decrease 15 %. The water surcharge will be set at 40 %. The Remington Road charges will remain the same. Sales tax will remain constant from last year's revenue. There is a drop in revenue from property taxes, which reflects the lower assessment of Kendal and other Village residences. The Budget is $75,000 less than last year. Salaries are up 4 %, except that the Mayors and Treasurers salaries will remain the same. There is approximately $200,000 budgeted for Capital Fund transfers, to cover $100,000 for the Fire Station project and $5,000 for bridge replacement and funds for Capital Reserve. There will be no DPW equipment purchases budgeted for this year. Health Insurance costs will be down. Trustee Kira complimented Treasurer Silber for doing an excellent job with the budget and bringing it in with only a 3% increase. The hearing was closed at 7:15 PM. Minutes of the Public Hearing, duly published and posted, held April 5, 1999 immediately following, to consider Local Law #1 of 1999 — Establishment of Sewer Rates. PRESENT: As Above. OTHERS: Kay Newman ABSENT: As Above. ......... .... ................... .......... ..............................� Mayor Anderson opened the Public Hearing to consider the proposed Local Law #1 of 1999 entitled, "Establish Sewer Rates for 1999 -2000 Fiscal Year ". Treasurer Silber recommended there be a reduction of the current charges to $70.00 per unit for inside the Village, and 1 %x times the Inside Rate for outside the Village. The hearing was closed at 7:32 PM. Minutes of the Organizational Meeting of the Board of the Board of Trustees held April 5, 1999 convened at 7:35 PM. PRESENT: See Above OTHERS PRESENT: Don Hartill, Village of Lansing; John Mageroni, Cornell Real Estate. ABSENT: See Above 92 Mayor Anderson called the meeting to order, and opening it to privilege of the floor. Mr. Hartill and Mr. Mageroni had not yet arrived and will be allowed to speak later in the meeting. Attorney Tyler noted an error in the Minutes dated March 15, 1999. On page 5, under Resolution 4993, it should read "a personnel issue ". And because of a double numbering of the Resolutions, they should proceed from #4990 to #4995 (the last two resolutions being re- numbered of record to correct the duplication.). Motion by Trustee Kira, seconded by Trustee Fleming, VOTED to approve the Minutes of the regular meeting of March 15, 1999, previously furnished to Trustees in copy form, as amended. Trustees Kira, Fleming, Bisogni, Kusse and Meinhardt voted YES. eeeeeeeeeeeeeeeeeteeeeee eeeeeeeeteeeeee ell. ......•eeeeeeeeeeeeeeeeeeeeeeel The Mayor reported on the following: The meeting of the Bolton Point Commissioners will likely be postponed until early next week. The Integrated Water System Committee has sent a draft to the City for consideration. There was a discussion about the legality of considering Cornell as a "municipality" for purposes of the water commission. The sewer plant negotiations are continuing. Cayuga Heights and the Town of Lansing are ready to proceed; however the City of Ithaca appears to be delaying. The 3'a year allocation under the N.Y. Environmental Bond Act may be in jeopardy if an agreement is not reached in the near future. The Cable Commission is moving ahead. They are about to sign a countywide contract including approximately 14 municipalities. eeeeeeeeee eeeeeeeeeeeeeeeeeeeeee a eeee u u eeeeeeeeee a ee a eeeeeeeeeeeeeel The Superintendent of Public Works reported on the following: Long time employee, Mike Coyle, is in the hospital in the final stages of cancer, and is not expected to live much longer. He expressed his sympathy to the family. He is continuing to negotiate on the packer and will go to Syracuse this week to discuss the modifications the vendor is proposing, smaller wheels and a side running board. He has not yet addressed the matter of the truck mileage and the shoddy workmanship with the vendor. • eeeeeeeeeeeeeeeee .eeeeeeeeeee0eeeeeeeeeeeeeeee \.eee \eeeeee /eeeeeee ee eYel Fire Superintendent Day previously submitted his report, which is on file. ...eeeeee eeeeeeeeeeeeeeeeeee eeeeeeeeeeeeeeeeeeeeeee a eee eeeeeeeeeeeeeeeeel Police Chief Lansing made his report, which is on file, and reported on the following: Tickets in the Village are down. There is a continuing investigation in conjunction with the Cornell Police Dept. into the theft of trees in the Village and on the Cornell Campus. For a number of years the Cayuga Heights Police has used the Ithaca Police firing range at no cost to Cayuga Heights. Recently the Ithaca Police have asked the Village to provide them with some picnic tables for use at the firing range and Chief Lansing is arranging to have some built. ........... .......eeeeeeeeeeeeeeeeeeeeeeee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeel ' Privilege of the Floor: Don Hartill, Mayor of the Village of Lansing and John Majeroni of Cornell Real Estate, appeared to ask for additional sewer permits. Mr. Hartill requested 10 -20 units to accommodate the spring 93 building season. He pointed out that over the past few years the Village of Lansing has spent in excess of $150,000 to reduce the infiltration flow into the sewer system and that they are now significantly under the level of the past. John Majeroni of Cornell Real Estate requested 20 sewer units to be used in the Business & t Technology Park. Cornell has two major projects that will require additional units, a large software company, which would eventually employ 250 people, and a hotel. He feels that it is imperative to have these units in place in order to secure a commitment from these companies. He offered to contribute funds to the Village, however Mayor Anderson felt that that was not something that the Villagd would be interested in. The matter will be discussed further later in the meeting. +++++++++++ +4 + + # # +4 #44 + # + ► + + + + # + + # # # + # # + ++ 444+# + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Treasurer Silber made his report, which is on file, and reported on the following: A $100,000 Certificate of Deposit has been renewed at TCTC for thirty days at 4.6 %. Treasurer Silber disclosed a potential conflict of interest. He works for Come)) University and the Village does business with Cornell, however he does not profit in any way from any of the transactions. The disclosure was acknowledged by the Board. He sent out the report on the Court Audit. There will be a personnel change with the Court Clerk in the near future. The Village insurers have been sending letters to the Village about Y2K, asking for information about the Village preparedness for Y2K. The responsibility will be placed on department heads. Bailey Insurance and Sprague Insurance, as well as our current insurer, Ithaca Agency, have indicated interest in providing general insurance for the Village. Each of the companies has been quoting very similar figures from the same companies. Treasurer Silber asked the Board of Trustees if it is their desire to change agencies. There was a discussion of the merits of Ithaca Agency and it was recommended by the Board and Attorney Tyler that the Village remain with Ithaca Agency. Discussed changing the Village's health insurance to the Blue/Cross/ Blue Shield Community rated plan effective 6/1/1999 for all current and retired employees. As part of the budget process, the Village will adjust base salaries by $550 per year for full 'time employees, and encourage employees to utilize a Section 125 Medical Reimbursement Account which shall be established. This is to implement the majority of the provisions that were adopted on 12/16/96, but which were not implemented on the scheduled date of 4/1/1997, due to the dispute between BC/BS of CNY and Cayuga Medical Center. Other provisions of the 1996 action, which would have supplanted the existing dental and optical benefits, will remain in force. RESOLUTION — 4996 Adoption of BC/BS Community Rated Plan. Motion by Trustee Fleming, seconded by Trustee Kira, VOTED to adopt the Blue Cross/Blue Shield of Central New York Community rated plan, effective 6/1/1999 for all eligible current and retired employees. In addition, the Village will establish a Section 125 Medical Reimbursement Account for all eligible employees upon request. Trustees Fleming, Kira, Bisogni, Kusse and Meinhardt voted YES. +4/44+ ►4 #iY4t44 ►4 #► 444 ►4Yi4Y ►Y44 ► #4► 44444► 44# i4i44► i4►► 44 ►44Y4 ► +iY ►4► #iY +i►44►44# ♦44Y4 RESOLUTION 4997 — Approve Transfers Motion biy Trustee Fleming seconded b, Trustee Kira among" among From: To: Amount A1990.4 Contingency A1410.44 Clerk Utilities $ 500 A1620.45 Vig Hall Conti Expo � A1620.42 Vlg Hall Sapolic � � � � � � � � �' 2000 6 4 0 0 0 1 M A1990.4 Contingency A1640.42 Cent Gar Supplies 500 A1990.4 Contingency A1640.44 Cent Gar Utilities 1,000 A5110.42 Street Supply A5110.45 Street Cont Exp 100 A5110.42 Street Insurance A1990.4 Contingency 3,400 A1990.4 Contingency A5142.42 Snow Rem Supply 1,500 A1990.4 Contingency A5142.49 Snow Rem Eqpt Maint 250 Plant 0G8130.49 Se der Pint Main G8130.42 Sewer Suplie� � J0� F1 � VOTED to approve transfers as listed in Treasurer's Report, Trustees Kira, Fleming, Bisogni, Kusse and Meinhardt voted YES. There were several corrections made to the Abstract of Warrants. On page one, the account number for Viking Office Products should be A3410.425. Ridley Printing A1410.41 for Letterhead $157.00. On page two, the total of the General Fund should be $18,667.31. Page 4, New Holland Cortland, Inc. should be omitted, the account number for Inland Supply Inc. changed to G8130.490, the account number for the second entry for I.D. Booth Inc. changed to G8130.49, and the account number for the second entry for Yaw's Envnment Proscess changed to G8130.47. The total should be adjusted to $41,097.61. Motion by Trustee Fleming, seconded by Trustee Kira VOTED to approve the Abstract of Warrants dated April 5, 1999 as amended in the following amounts: General Fund: $18,667.31; Water Fund: $354.03; Sewer Fund: $41,097.61. Trustees Fleming, Kira, Bisogni, Kusse and Meinhardt voted YES. Attorney Tyler reported on the following; Attorney Dirk Galbraith has been retained to represent the Village in the Putnam alleged wrongful death case. There is a hearing being set in May and Attorney will make a report in the June meeting. It appears the case should be handled as a worker's comp. case. An application has been submitted to remove the water utility exclusion (now in dispute on our insurance coverage). There will be a meeting this week with Attorney John Stevens, to discuss the wage and hour claim made by the PBA in Novemberl998. The PBA will have a new contract May 31, 2000 and all the issues may not be addressed until that time. ............................ ............. .....NOUN....................., Mayor Anderson Appointed Trustee Fleming to serve as Deputy Mayor. RESOLUTION 4998 - Appointments Motion by Trustee Kira, seconded by Trustee Fleming, VOTED to approve the following appointments: a. Elizabeth Kord, Clerk for one official year. b. True, Walsh and Miller, Law Firm for one official year. c. Brent Cross, Building Commissioner for one official year. d. Brent Cross, Engineer for one official year. e. Brent Cross, Zoning Officer for one official year. f. Trustee Bisogni, Acting Treasurer for one official year. g. David Pimentel, Village Forester for one official year. h. Clarence Larkin, Acting Village Justice for one official year. i. Robin Cisne, ZBA Member for a five -year term to expire in April 2004. .......... . .... . ... ....................... ..............................� 95 RESOLUTION 4999 — Official Depository Motion by Trustee Meinhardt, seconded by Trustee Fleming VOTED RESOLVED, that the Tompkins County Trust Company of Ithaca, NY be designated as the official depository for the Village funds for the 1999 /2000 fiscal Year. Trustee Fleming, Kira, Bisogni, Kusse, and Meinhardt voted YES. RESOLUTION 5000 — Official Check Signatures Motion by Trustee Meinhardt, seconded by Trustee Fleming, VOTED RESOLVED, the Clerk be authorized to notify the official bank of the following names to be honored on checks for the 1999/2000 official year, with two signatures required: 1. Ronald E. Anderson, Mayor or D. Wayne Fleming, Deputy Mayor. 2. Jeffrey A. Silber, Treasurer, or James Bisogni, Acting Treasurer. 3. Elizabeth Kord, Clerk. Trustees Fleming, Kira, Bisogni, Kusse, and Meinhardt voted YES. RESOLUTION 5001— Official Newspaper Motion by Trustee Meinhardt, seconded by Trustee Fleming, VOTED RESOLVED, that The Ithaca Journal be designated the official newspaper for the 199912000 official year. Trustees Fleming, Kira, Bisogni, Kusse, and Meinhardt voted YES. Treasurer Silber presented the proposed I999/2000 Budget. RESOLUTION 5002 — Adopt Budget Motion by Trustee Kira, seconded by Trustee Fleming, Voted to adopt the 1999/2000 Budget as described on the last column of the Budget document, previously filed with the Village Clerk, as presented at the Public Hearing of 4/5/99. Trustees Fleming, Kira, Bisogni, Kusse, and Meinhardt voted YES. RESOLUTION 5003 — Adoption of Local Law #1 of 1999 Motion by Trustee Meinhardt, seconded by Trustee Bisogni VOTED to adopt Local Law #1 of the Year 1999 entitled, "Establish Sewer Rates for the 1999/2000 Fiscal Year." And setting the Inside Rate at $70.00 per unit and the outside rate at $105.00. Trustees_ Fleming, Kira, Bisogni, Kusse, and Meinhardt voted YES. RESOLUTION 5004 — Adopt Salary and Wage Schedule Motion by Trustee Kira, seconded by Trustee Fleming, VOTED to adopt the Salary and Wage schedule with salaries incremented by $550 to all full time employees. Trustees, Fleming, Kira, Bisogni, Kusse and Meinhardt voted YES. Superintendent of Public Works Cross disclosed the potential for a conflict of interest. He reminded the Board that he also serves as the Engineering Consultant to the Planning Board of the Village of Lansing, approximately 10 hours /month. The disclosure was acknowledged by the Board. .......................................... ..............................1 the Village of Lansing, approximately 10 hours /month. The disclosure was acknowledged by the Board. RESOLUTION 5005 — Delinquent Water and Accounts Receivable Motion by Trustee Kira, seconded by Trustee Fleming, Voted to add delinquent Water and Accounts Receivable to the 1999/2000 tax role. Trustees, Fleming, Kim, Bisogni, Kusse and Meinhardt voted YES. The regular meetings for the 1999/2000 official year will be held at 7:30 in the Village Hall, 836 Hanshaw Road, Ithaca, NY 14850 on the third Monday of each month except for the Annual Organizational Meeting which is held on the first Monday of April each year, and since the February and September meetings fall on Holidays, they will be moved to the third Wednesday. The next meeting will be May 17, 1999 — third Monday. There was a discussion of the release of sewer units to the Village of Lansing and the Cornell Technology Park. Cornell brings benefits to the communities' economy by bringing in business. They also made a major contribution in paying to have the sewer system brought into the Business Park. The Village of Lansing has been very cooperative in taking strides to insure that the usage is reduced to the sewer plant. The Village of Lansing has repaired several leaks, estimated at over 40,000 GPD. Cornell contributed to the Village of Lansing I/I work. RESOLUTION 5006 — Release Sewer Units Motion by Trustee Meinhardt, seconded by Trustee Kira, VOTED to release 10 sewer units to the Village of Lansing, and 20 units to the Cornell Technology Park. Mayor Anderson, Trustees Fleming, Kira, and Meinhardt voted YES. Trustees Kusse and Bisogni abstained, acknowledging their employment at Comell. . Motion by Trustee Kim, seconded by Trustee Bisogni, VOTED to adjourn the meeting at 10:15PM. Trustees, Fleming, Kira, Bisogni, Kusse, and Meinhardt voted YES. Elizabeth Kord Clerk 1 a