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VILLAGE OF CAYUGA HEIGHTS '
BOARD OF TRUSTEES
Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga
Heights held June 16, 1997 at 7:30 PM in the Village Hall.
PRESENT: Mayor Anderson; Trustees Bisogni, Collyer, Fleming, Kira, Kusse,
Meinhardt; Attorney Tyler; Treasurer Silber; Police Chief Wall; Fire Supt. Day.
OTHERS: Kay Newman, Village resident.
Mayor Anderson called the meeting to order at 7:30 PM.
Motion by Trustee Kira, seconded by Trustee Fleming:
VOTED to approve the minutes of a regular meeting held May 19, 1997 and a
special meeting held May 29, 1997 as previously furnished Trustees in copy form.
Trustees Bisogni, Collyer, Fleming, Kira, Kusse, Meinhardt.voted YES.
Trustee Kusse, commenting on Resolution 4833 authorizing repairs to the 1974
Seagrave fire truck to be performed by Caskey's Garage, raised the question as
to whether there should have been two estimates for these repairs. Treasurer
Silber stated there are general purchase requirements.and he will work with
Department Heads to make sure this is observed.
Mayor Anderson reported on the following:
- Letter from Carol Ann Holland complaining about the inconvenience of not being
able to purchase trashtags at.locations other than the Village office which she
states is difficult for "working households to get to." She stated further that
she would be willing to pay an additional fee for the convenience of purchasing
them "at the A&P." Treasurer Silber said he is in the process of drafting an
agreement between the Village and a source who would be willing to act as agent
to sell Village tags, and he proposed that to avoid confusion a sign be posted
showing a sample of Village tags. He was firm in that the price per sheet shall
remain constant, regardless of where trashtags are purchased. He is currently
trying to contact a representative of Express Mart.
- Letter from Edith Wanderstock of 101 Klinewoods Road, complaining about the
amount of her 1997 Village tax bill and pleading for tax relief. An explanation
from the County Assessment Department indicates that her Senior tax exemption
this year was reduced from 50% to 25% due to an increase in personal income for
the year 1995. The Mayor was instructed to write Mrs. Wanderstock advising her
of this and suggesting she contact the Office of the Aging for counselling.
-Due to the resignation of George Conneman on the Water Commission, several names
were offered to serve as a replacement. Trustees were asked to make suggestions.
- Upcoming letter to Villagers - planned for late summer /early fall - with a list
of items to be included concerning brush, roadside maintenance, storm water,etc.
Supt. of P.W. Cross presented his monthly report which is on file.
Supt. Cross announced that the DPW Committee will meet on a regular, monthly
basis - the Thursday prior to Monday Board meetings to discuss pertinent issues.
Lengthy discussion ensued regarding brush pickup problem and possible solutions
including changing pickup days from 1st and 3rd Fridays to 1st and 3rd Mondays
and also the abolishment of all rules pertaining to the manner in which brush
must be placed at the curbside for collection. In an effort not to abandon
present policy completely, Supt. Cross was asked to try to simplify existing
rules which don't seem to be working too well. Referencing the Sewer System
report, Mayor Anderson commented that the Village is receiving good data from the
Village of Lansing on flow but not from the Town of Ithaca.
Fire Supt. Day presented his monthly report which has been placed on file.
232 Minutes of a regular meeting - 6/16/97
Attorney Tyler reported as follows:
Reference to his Memo to Supt. Cross re employment issues - needs to be "worked
out." Letter from Attorney John Barney relative to the Joint Capital Reserve
Fund for SCLIWC (Minutes of 3/17/97), stating that the State Legislature has
approved the provision as proposed with minor change. Attorney Tyler informed
the Board he will be absent at the July meeting - anyone wishing to contact him
should do so before the 17th. He mentioned that the sewer bill from the Town of
Ithaca for the Village Sewer Plant parcel needs to be resolved. Re the data from
the Town on flow, he wondered if Supt. Cross should demand to see numbers.
Questions pertaining to personnel policy issues were raised. Trustee Meinhardt
commented that issues regarding violence in the workplace, discrimination,
sexual harrassment, etc., need to be addressed in a written policy without delay.
Supt. Cross expressed a need to designate a person to administer such problems.
Treasurer Silber presented his report which is on file in the Village Office.
Financial reports will be presented at the July meeting. Regarding the request
from PCS for a communication tower to be installed at the Fire House, the
Treasurer reported that the proposed height is 1401. Consensus was to deny the
request.
Treasurer Silber reported that he has met with CIBA relative to the establishment
of a Retirement Fund Account for all employees. After some discussion the Board
took action as follows:
RESOLUTION 4839 - ESTABLISH A 45T RETIREMENT FUND ACCOUNT
VOTED RESOLVED, that effective as of June 17, 1997, the Employer hereby adopts
the Delaware Group 457 Deferred Compensation Plan and Trust (The "Plan and Trust ")
which is intended to comply with all of the applicable requirements of section 457
of the Internal Revenue Code of 1986, as amended (the "Code ") and substantially in
the form attached hereto; and further
RESOLVED that the Delaware Management Trust Company be and hereby is designated as
the non - discretionary Trustee of the Plan and Trust to serve as such in accordance
with the terms of the Plan and Trust and in compliance with section 457 of the
Code and all other applicable laws; and further
RESOLVED that the Treasurer and Mayor of the Employer are hereby authorized and
directed to execute the legal instruments for the Plan and Trust and to take any
and all actions as they shall deem necessary or appropriate to effect the foregoing
resolutions, and to maintain and administer the Plan and Trust in compliance with
section 457 of the Code and all other applicable laws.
Trustees Bisogni, Collyer, Fleming, Kira, Kusse, Meinhardt voted YES.
Treasurer Silber reported that since he sees no change in the Cayuga Medical
Center /BCBS stalemate during the next year, it would not be in the employees' best
interest to implement all the changes which were adopted in December, 1996 at the
present time. Upon the Treasurer's recommendations and following lengthy discus-
sion, the Board took action as follows:
Motion by Trustee Collyer, seconded by Trustee Fleming:
RESOLUTIVON 4840 - APPROVE CHANGES IN BENEFITS FOR FULL -TIME,
REGULAR EMPLOYEES
Effective 6/1/97, sick time accrual above 960 hours will be cashed in at retire- '
ment at final rate of pay. Effective 7/1/97, Dental Plan Schedule A will be up-
graded to Prime Blue, Class I and II. Effective 1/1/98, health insurance will be
changed to the Blue Cross /Blue Shield Community Rated Plan. The Village shall
establish a Section 125 Medical Reimbursement Plan to be funded by the Village
with an annualized sum of $1,550.00 per employee.
Minutes of regular meeting - 6/16/97 3 233
Effective 111/98,
shall increase to
Trustees Bisogni,
The Treasurer wil
priate memoranda.
the Village -paid portion of the retiree health insurance
75% for single and family coverage.
Collyer, Fleming, Kira, Kusse, Meinhardt voted YES.
1 communicate these changes to employees and PBA by appro-
Moved by Trustee Fleming, seconded by Trustee Collyer:
VOTED to approve the Abstract of Warrants dated 6/16/97 in the following
amounts: General Fund - $39,498.97; Sewer Fund - $18,45.8.88 _ including addition
of the PERMA bill - A3410.43 - $8,034 and A9040.8 - $22,716.00.
Trustees Bisogni, Collyer, Fleming, Kira, Kusse, Meinhardt voted YES.
Police Chief Wall presented his monthly report which has been placed on file.
Motion by Trustee Fleming, seconded by Trustee Collyer:
RESOLUTION 4841 - AUTHORIZE POLICE CHIEF TO PARTICIPATE IN TOWN OF
YORKTOWN (NY) PURCHASE CONTRACT AND TO PROCEED WITH
PURCHASE OF NEW POLICE CAR
VOTED to authorize Police Chief Wall to participate in a competitive bid contract
Adjournment' -10:25 PM
Anne Krohto
Clerk
with the Town of Yorktown, as
long as said
contract price does not exceed the
contract price offered by the
State of NY
Office of General Services and further,
to authorize the Police Chief-to
purchase
a 1997 Crown Victoria, not to exceed
the amount of $21,000. Trustees Bisogni,
Collyer, Fleming, Kira, Kusse,
Meinhardt voted YES.
Moved by Trustee Fleming, seconded by Trustee
Collyer to adjourn the meeting.
Adjournment' -10:25 PM
Anne Krohto
Clerk