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HomeMy WebLinkAboutPublic Hearing/Organizational Mtg. Minutes 4/5/1993r. VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Minutes of a Public Hearing, duly published and psoted, held April 5, 1993 at 7:00 PM in the Village Hall to consider the Budget for the fiscal year, 1993 -94. PRESENT: Mayor Anderson; Trustees Collyer, Fleming, Kira, Perry; Art. Geldenhuys; Trees. Silber; Supt. of P.W. Rogers; Fire Supt. Leonhardt. ABSENT: Trustees Janis,'Pimentel, Police Chief Wall. OTHERS PRESENT: Michael Pinnisi and a High School Student. Mayor Anderson opened the Public Hearing to consider the adoption of the Budget and asked Treasurer Silber to summarize it. The Treasurer stated there had been no formal changes in the Tentative Budget since it was filed on March 20, which at that point showed the tax rate at 202. There are no increases in the Water and Sewer Funds; there is a decrease in the Water Benefit Levy. He made reference to an error in health insurance computation resulting in a reduction in the General Fund Budget of about $30,000 which dropped the tax rate from 202 to 162 increase. He noted that one -half of the Budget comes from real estate tax revenue; all other items in the Budget have remained constant. There are no increases in State Aid and a marginal increase is expected in Sales Tax. The significant changes in the Budget, he said, are major,increases in the areas of health insuuance, pension and debt. The estimated General Fund Budget is 1.6 million dollars - about 7.62 increase over last year. ' There were no further comments or questions- and -the Public Hearing was - declared- closed. --- ----- ----- ------ ------ --- - - ---- - - -- ---- -- -- -- - - - -- -- Minutes of the Organizational Meeting of the Board of Trustees of the Village of Cayuga Heights held April 5, 1993 at 7:30 PM. PRESENT: As above. ABSENT: As above. OTHERS: As above. Mayor Anderson called the meeting to order. Michael Pinnisi,.who presented a preliminary site plan for Board approval at the January 18 meeting but had failed since then to submit an application fee of $200 as instructed at that meeting, appeared before the Board to ask about the status of his application. He was told that because his fee had not been received, it was uncertain whether he wished to proceed. He said his check was "in the mail." Motion by Trustee Kira,.seconded by Trustee Fleming: RESOLUTION 4456 - PUBLIC HEARING TO CONSIDER PINNISI APPLICATION VOTED to hold a Public Hearing on Monday, April 19, 1993 at 7:30 PM to consider a proposal from Michael Pinnisi to subdivide the five -acre parcel off Tyler Road. Trustees Collyer, Fleming, Kira, Perry voted YES. A Special Meeting will follow. * ** Motion by Trustee Kira, seconded by Trustee Fleming: VOTED to approve the minutes of a regular meeting held March 22, 1993 as previously furnished Trustees in copy form. Trustees Collyer, Fleming, Kira, Perry voted YES. The Mayor had no report. There was no report from the CHCA. Fire Supt. Leonhardt presented his report which has been placed on file. Treasurer Silber distributed the financial reports. In reference to the Investment Policy which the Board adopted in April of 1990 and provisions of which are to be reviewed annually at the Organizational Meeting, Treasurer Silber cited several changes he wished to make in the Policy relating to an extension of 183 days for Re- purchase Agreements and the designation of First Chicago as the Village's custodial bank. A revised copy will be sent to Board members as well as a draft of the amended Minutes of Organization Meeting - 4/5/93 141 Procurement Policy. Motion by Trustee Fleming, seconded by Trustee Kira: RESOLUTION 445 7- APPROVE CHANGES IN INVESTMENT POLICY VOTED to approve the changes in the Village's Investment Policy as recommended by the Treasurer. A copy is to be inserted in the Official Minute Book. Trustees Collyer, Fleming, Kira, Perry voted YES. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4458 - APPROVE TRANSFER VOTED to approve the following transfer as recommended by the Treasurer. F.ROM:A3410.41 FD Other - TO:A3410.49 FD Maint. - $800.00. Trustees Collyer, Fleming, Kira, Perry voted YES. Motion:,by Trustee Fleming, seconded by Trustee Collyer: VOTED to approve the Abstract of Warrants dated April 5, 1993 in the following amounts: General Fund - $19,396.67; Sewer Fund - '$24,106.98; Water Fund - $1044.50. Trustees Collyer, Fleming, Kira, Perry voted YES. Attorney Geldenhuys referred to a copy fo the proposed stipulation from Attorney Barney relative to the Town of Ithaca /Lucente lawsuit. After her review of the document it was agreed that the section concerning infiltration needs more precise language as to what is required from the Town. The Attorney will follow through on this. Regarding the request from Charles Trautmann of Sciencenter, -.a 100% not - for - profit organization - for the loan of a bpckhoe, Attorney Geldenhuys reported that after checking the rules she found that the Village is not authorized either to donate to or contract with a not - for - profit entity for non - Village purposes. The monthly report of the Police Chief was presented in his absence and placed on file. There was mention of the frequent parking violations (within 35 ft. setback) at the E. Upland Road entrance to the Corners Community Center and question arose as to how it can be controlled. This will be investigated. Trustee Collyer proposed that Department Heads whose reports are presented early in the evening at all regular meetings be given the option of leaving the meeting as soon afterwards as they may choose. Trustees agreed this would be appropriate and Fire Supt. Leonhardt stated he would like to remain through the approval of Abstract of Warrants. Supt. of P.W. Rogers presented his report orally as follows: -Flow meter has been installed in the sewer line on Hanshaw Road at the Town of Ithaca/ VCH boundary. During the recent run -off, the 10 -inch pipe flowed full for three continuous days which is .9489 MGD. This is in relation to tte plant capacity of 2.0 MGD. Because this flow continued through the middle of the night, it can be con- sidered as 100% infiltration and substantiates the fact that there is a major in- filtration problem in the Town of Ithaca Northeast sewer lines. -On behalf of the DPW crew, Supt. Rogers thanked the Board for their letter of appre- ciation to the men for their work during the storm. He spoke of a need.'for more Board, or Public Works Committee, contact with the crew to understand their concerns, particularly prior to and during budget preparation. - Compiling costs of storm for a possible Federal Grant. - Pothole situation - many breaks in the paving that are showing up, pointing out that patching is not as effective as surface - treating or paving. - Concern over the build -up of ice this winter in the culvert pipes under lower Reming- ton Road presently under construction. If these culverts get fully blocked with ice in severe winter weather, there will be a problem of back -up of water and overflow of water into areas not prepared for such flow. 142 Minutes of Organization Meeting - 415/93 3 It was agreed to delay Board action on the DEIS relative to the Kendal project until such time as the full Board of Trustees can meet to review it. Mayor Anderson appointed Trustee Fleming as Deputy Mayor. Motion by Trustee Kira, seconded by Trustee Perry: RESOLUTION 445;9 - APPOINTMENTS VOTED to approve the following appointments: a. Sovocool, Pfann, Tyler and Baker Law Firm for one official year at a fee of b. John B.,Rogers, Building Commissioner for one official year. c. John B. Rogers „ Engineer for one official year. d. John B. Rogers, Zoning Officer for one official year. e. Trustee Collyer, Acting Treasurer for one official year. f. Trustee Pimentel, Village Forester for one official year. r $12,330. g. Warren Blye, Acting Village Justice for one official year - $25.00 /court sitting. ZBA member for five -year term to be named. Trustees Collyer, Fleming, Kira, Perry voted YES. Motion by Trustee Kira, seconded by Trustee Perry: RESOLUTION 4460 - OFFICIAL DEPOSITORY VOTED resolved that the Tompkins County Trust Co., Ithaca, NY be designated as the official depository for the Village funds for the 1993 -94 fiscal year. Trustees Collyer, Fleming, Kira, Perry voted YES. Motion by Trustee Kira, seconded by Trustee Perry: RESOLUTION 4461 - OFFICIAL CHECK SIGNATURES, - VOTED resolved that the Clerk be authorized to notify the official bank of the following names to be honored on checks for the 1993 -94 official year, with two signatures required: 1. Ronald E. Anderson, Mayor or D. Wayne Fleming, Deputy Mayor. 2. Jeffrey A. Silber, Treasurer, or Frank Collyer, Acting Treasurer. 3.'Anne M. Krohto, Clerk. Trustees Collyer, Fleming, Kira, Perry voted YES. Motion by Trustee Kira,.seconded by Trustee Perry: RESOLUTION 4462 - OFFICIAL 'NEWSPAPER VOTED resolved that the Ithaca Journal be designated the official newspaper for the 1993 -94 official year. Trustees Collyer, Fleming, Kira, Perry voted YES. Motion by Trustee Kira, seconded by Trustee Collyer: .RESOLUTION 4463 - ENTER EXECUTIVE SESSION VOTED to enter Executive Session at 9:00 PM for the purpose of discussing a personnel matter. Trustees Collyer, Fleming, Kira, Perry voted YES. The Board reconvened into regular session at 10:05 PM In order to provide the Treasurer with sufficient time to present a new Draft of the Budget "Tbr Board review, showing changes'as'discussed;'it was- agreed at 10 :20 PM to recess until'5o00 PM on April 7. Minutes of Organizational Meeting - 4/5/93 4 143 The Organizational Meeting reconvened at 5:00 PM an April 7, 1993. PRESENT: Mayor Anderson; Trustees Collyer,.Fleming, Kira; Treasurer Silber; Supt. of P.W. Rogers; Fire Supt. Leonhardt. ABSENT: Trustees Janis, Pimentel, Perry Mayor Anderson called the meeting to order. The Treasurer reviewed the changes as discussed previouslyr noting a 17% tax increase. Motion by Trustee Collyer, seconded by Trustee Fleming: RESOLUTION 446 4- ADOPT BUDGET AND APPENDED SALARY AND WAGE SCHEDULE VOTED to adopt the 1993 -94 Budget and Appended Salary and Wage Schedule for the fiscal year June 1, 1993 -May 31, 1994. Trustees Collyer, Fleming, Kira, Mayor Anderson voted YES. Motion by Trustee Kira, seconded by Trustee Collyer: RESOLUTION 4465 - LEVY AND EXTEND TAXES, SPECIAL ASSESSMENTS AND SEWER RENTS VOTED resolved, that the amount of $938,897 b levied upon the taxable real property of the Village for the 1993 -94 fiscal year as real property taxes. Also VOTED resolved, to authorize and direct the Clerk to extend and carry out upon the assessment roll the amount to be levied against each parcel of real property shown thereon, according to the total levy of $938,897. Also VOTED resolved, that the amount of $20,055 be levied upon the benefitted properties in the Village for the 1993 -94 fiscal year as special assessment on the water district. Also VOTED resolved, to authorize and direct the Clerk to extend and carry out upon the assessment roll the amount to be charged against each benefitted property for special assessment in the water district shown thereon, according to the total levy of $20,055 Also VOTED resolved, that the amount of $108,546 be levied upon the benefitted properties connected to the VCH sewer system for the 1993 -94 fiscal year. Also VOTED resolved, to authorize and direct the Clerk to extend and carry out upon the sewer rent assessment roll the amount to be charged against each benefitted property according to the total levy of $108,546 Also VOTED resolved, that the amount of $10,027.50 be levied upon the benefitted properties on Remington Road for the 1993 -94 fiscal year as special assessment for road improvements. Also VOTED resolved, to authorize and direct the Clerk to extend and carry out upon the assessment roll the amount to be charged against each benefitted property on Remington Road for special assessment for road improvements shown thereon, according to the total levy of $10,027.50. Trustees Collyer, Fleming, Kira, Mayor Anderson voted.YES. Motion by Trustee Kira, seconded by Trustee .Collyer: RESOLUTION 4466 -.ESTABLISH RATES VOTED to establish rates for taxes, special assessments and sewer rents for the fiscal year 1993 -94 as follows: Real Property Tax $ 4.22/M Sewer Plant Disposal & Maint. 1400.6 Units Inside Village $77.50 /Unit 105 Units for Cornell Business & Tech. Park - Inside Rate $77.50 /Unit 144 Minutes of Organizational Meeting - 4/5/93 3555 Units Outside Village $116.25 /Unit Special Assessment Water District $ 12.00 /Unit Special Assessment Remington Road Improvements $ 2.50 /Ft. Trustees Collyer, Fleming, Kira, Mayor Anderson voted YES. Frontage Trustee Perry arrived at this point in the meeting - 5:15 PM Motion by Trustee Collyer, seconded by Trustee Kira: RESOLUTION 4467 - ADD DELINQUENT WATER BILLS TO 1993 -94 TAX ROLL VOTED to authorize the Clerk to add to the Village Tax Roll for 1993 -94, the amount of $2,243.00 due for delinquent water use bills for the calendar year 1992; there are no general overdue accounts receivable to be added to the Tax Roll. Trustees Collyer, Fleming, Kira, Perry voted YES. Motion by Trustee Fleming, seconded by Trustee Kira: RESOLUTION 4468 - SET DATE FOR REGULAR MEETINGS FOR 1993 -94 OFFICIAL YEAR VOTED resolved that regular meetings of the Board of Trustees for the 1993 -94 official year will be held on the third Mondays in each month, except the Annual Organizational Meeting which is held on the first Monday in April each year. Trustees Collyer, Fleming, Kira, Perry voted YES. The next regular meeting of the Board of Trustees shall be Monday. May 17,, 1993 at 7:30 PM in the Village Hall. Trustee Collyer moved and Trustee Fleming seconded to adjourn. Meeting adjourned at 5:26 PM Anne Krohto Clerk 1.