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HomeMy WebLinkAboutReg Mtg. Minutes 3/16/1992t A . 0- Minutes of Regular Meeting - 2/17/92 Discussion ensued concerning the request from Fred Rogers and, in particular, the Board re- examined his request of January 20, 1992 - denied per Resolution 4340. The Attorney offered comments from the legal and litigation standpoints relative to both requests. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4344 - ACCEPT ROGERS' JANUARY PROPOSAL VOTED to accept the proposal as submitted by Fred Rogers at the January 20 Board meeting, after re- examination of same, for a sewer unit exchange from a building lot located in the Village of Cayuga Heights, which will remain forever green, to his lot in the Town of Lansing which is currently being developed. The I ir; language of the legal document is to be approved by the Village Attorney and Mr. Rogers is to pay any legal costs associated with said proposal. Trustees Fleming, Perry voted YES. Trustees Pimentel, Wheeler voted AGAINST. Mayor Anderson voted YES. Moved by Trustee Fleming, seconded by Trustee Perry: VOTED to enter Executive Session at 10:15 p.m. for the purpose of discussing personnel matters. Trustees Fleming, Perry, Pimentel, Wheeler voted YES. Reconvened into regular session at 10:25 p.m. Meeting adjourned 10:29 p.m. BUARD OF TRUSTJUSS Anne Krohto Minutes of a regular meeting of the Board of Trustees held March 16, 1992 at 7:30 p.m. in the Village Hall. 745 PRESENT: Mayor Anderson; Trustees Collyer, Fleming, Perry; Attorney Oesterle; Treasurer Silber;'Supt. of Public Works Rogers; Police Chief Wall; Fire Chief Miller. ABSENT: Trustees Pimentel and Wheeler. OTHERS: Robert Beck, Fred Rogers, Paul Velleman, Tony Parise, Dennis Jones, Att. Mariette Geldenhuys, Kay Newman, Marian Kira, Gary Leondardt, Elizabeth Mount. Mayor Anderson called the meeting to order opening it to privilege of the floor. In connection with the request from Fred Rogers as presented at the February meeting for the transfer of a sewer unit, Mr. Robert Beck of the Finger Lakes Land Trust spoke of an additional proposal for a conservation easement, in perpetuity, relative to the Cayuga Heights lot on Lisa Place. Attorney Oesterle explained that a conser- vation easement would further restrict the use of this property - in addition to a deed restriction against development, as formerly proposed, a conservation easement would protect the environment of the lot thereby obligating the Village to enforce the conditions of the easement on a permanent basis. After listening to comments concerning public benefit, real estate value, tax base reduction,tetc.,• the Board agreed that the attorneys for the Village and Mr. Rogers would work together on for - mu,lating;language £or:such an agreement, and the revised draft will be circulated to Board members for action at'the next meeting. WAN,' t Dennis Jones, of Ciaschi, Dietershagen, Little, Nickelson, presented and reviewed ' the independent audit report provided by his firm for fiscal year ending May 31, 1991, commenting that there has been much improvement over the previous year. However, he stressed the need for Fixed Assests records, noting the benefits de- rived from a fixed assets inventory. He reviewed fund balances and itemized instances where the budget was overspent - resulting from the fact that transfers had not been made at the time of expenditures. He gave a brief overview of the Financial Statement and Combined Balance Sheet, etc., stating that the Village is in a very liquid condition. He spoke of a need to strengthen control over cash dis- bursements and tighten procedures for purchasing. In summary, he mentioned again the great improvement over the previous year (1990) and also the need for a good inventory of Village -owned real property. Treasurer Silber, addressing this point, stated that he is in the process of improving this situation. Motion by Trustee Fleming, seconded by Trustee Perry: VOTED to approve the minutes of a regular meeting held February 17, 1992 as previously furnished Trustees in copy form. Trustees Fleming and Perry voted YES. Trustee Oollyer ABSTAINED. Mayor Anderson reported as follows: -State Aid and Building Code /Fire Prevention Enforcement monies reduced to -0 -. - Kevin ;Kauffman memo re matters of overdue bills (from:SCL1WC to Village) - to be referred to the Public Works Committee for review. - Zoning Ordinance materials from the County Planning - samples from Village of Lan g, Town of Dryden and Village in Delaware County; also, Incentive Zoning which may be useful in dealing with the Continuing Care group. - Trustees were asked to submit names of possible candidates to fill the unexpired term of Trustee Helen Searle, who passed away on February 28th. I�j l'y Minutes of Regular Meeting - 3/16/92 Fire Chief Miller presented his monthly report which has been placed on file. Chief Miller introduced Gary Leonhardt, Asst. Chief, who will become Fire Chief ® in April. Chief Miller reported that the training which the State offers to local fire de- partments has been cut back due to budget cuts, and that negotiation between the Village and Dryden is currently taking place to share in expenses for these train- ing courses. The Lansing Fire Department is also conducting a class which the Village of Cayuga Heights Department can take at no cost. Treasurer Silber submitted his written report which is on file. Abstract of vouchers and financial reports were distributed. Treasurer Silber reported that he is in the process of comparing insurance costs between Sprague and Ithaca Agency insurance companies and hopes to have an update at the next meeting. He gave a brief recap of the audit report presented earlier, reminding the Board that it covered the period which expired 10 months ago and stated that several of the items have already been added - or will be - this current year. Relative to the cost of appraisal of inventory, he hopes to have a figure at next month's meeting. Motion by Trustee Fleming, seconded by Trustee Collyer: RESOLUTION 4345 - TRANSFERS VOTED to approve the List of Transfers as recommended by the Treasurer with the addition of: FROM A1990.4 Contingency, TO A_1920.41 - Association Dues .$231.00. FROM TO AMOUNT A1325.41 Treas Cont Exp A1320.41 Other Audit $1433 A19.90.4 Contingency A1410.41 Clerk Other 1000 A5110.46 Street Signs A1640.42 Cen Gar Supp 300 A5110.46�Street:Signs A1640.45 Cen Gar Cont Exp 300 A5112':1' Cap•Imp Per Svc A5110.1 Street Pers Svc 1000 A5142.4.2,Snow Supplies. A5142.49 Snow Eqpt Maint 200 A8160.47-Ref-Col Eq Rent A8160.42 Ref Coll'SUpply 300 A1990.4 Contingency A9060.8 Health Insur 5000 F8320.41 Water /SCLIWC F8320.42 Water /Ithaca 100 G8130.1 WWTP Pers Svc 'G8120.1 Swr Line Per•Sv 1000 A1990.4 Contin ency A1920.41 Association Dues 231 Trustees Collyer, Fleming, Perry voted YES. Motion by Trustee Fleming, seconded by Trustee Collyer: VOTED to approve the Abstract of Warrants in the following amounts: General Fund - $18,099.35, Sewer fund - $20,395.92, and to add to the list the following: A1920.41 - NYCOM Association Dues - $1,231.00. Trustees Collyer, Fleming, Perry voted YES. * ** During discussion of the Budget -Draft A, Trustee Collyer asked if any of the Water and Sewer surplus money could be applied to Remington Road. The Treasurer will investigate. It was agreed that Draft U4 could be labeled "Tentative Budget" for the purpose of filing with the Clerk. ' Police Chief Wall presented his statistical report which has been filed. Chief Wall reported that a decision has been made regarding a computer for his department. Motion by Trustee Collyer, seconded by Trustee Fleming: RESOLUTION 4346 - AUTHORIZE PURCHASE OF COMPUTER FOR P.D. VOTED to authorize the purchase of a computer for the Police Department to be funded 7e Minutes of Regular Meeting - 3/16/92 in part from the Sutton Account in the amount of $15,798 and the balance of $1,561 from an account within the budget. Trustees Collyer, Fleming, Perry voted YES. Chief Wall expressed a need for a seventh part -time police officer so as to pro- vide a larger pool from which to draw when filling shifts. Motion by Trustee Collyer, seconded by Trustee Fleming: RESOLUTION 4347 - AUTHORIZE CREATION OF SEVENTH PART -TIME POSITION VOTED to authorize Police Chief Wall to create a seventh part -time police officer position and to so notify the Tompkins County Personnel Department. Trustees Collyer, Fleming, Perry voted YES. Attorney Oesterle reported that she has reviewed the Sunset Park deed to the Village of Cayuga Heights and found that the Village is subject to some restrictions. She said she has directed this to.the Zoning Officer asking him to draw up view easement lines. Regarding the outstanding bill from National Casualty Insurance Company which she and the- Treasurer dispute, will be reviewed again by them. The Attorney will submit a follow -up report next month. Cross - Connection Agreement (SCLIWC) re backflow prevention makes reference to a local law which, according to Attorney Oesterle, was not passed by the Village Board because SCLIWC was trying to classify the WWTP as a hazardous user. She stated she will attempt to work this out with Kevin Kauffman. Attorney Oesterle stated that the April meeting will be her last and introduced , Attorney Mariette Geldenhuys with the hope that she will be considered as her re- placement as Village Attorney (with Attorney Sovocool as back -up). Board members expressed regret at Attorney Oesterle's leaving. Supt. of Public Works Rogers presented his written report which is on file. P.W. Supt. Rogers reported that he has received a request for a zoning determination relative to subdivision of the Pauli property at 1002 Hanshaw Road into two lots. He presented a sketch of the property in question, stating that he has reviewed it and finds that it meets all zoning requirements for both the separated -off parcel and the remaining parcel with existing house and therefore finds no basis for denying.the request. He was instructed to wait until it can be discussed further by the Board. A date was set for the Organizational Meeting for April 6, 1992 at 7:30 p.m. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4348 - RECOMMEND 1992 -93 TENTATIVE BUDGET TO NEW BOARD VOTED to recommend • the 1992 -93 Tentative Budget to the new Board for adoption at the Organizational Meeting on April 6, 1992. Trustees Collyer, Fleming, Perry voted YES. Motion by Trustees Fleming, seconded by Trustee Perry: RESOLUTION 4349 - PUBLIC HEARING RE TENTATIVE BUDGET VQTED to hold a Public Hearing on the 1992 -93 Tentative Budget on, the same evening ' as the Organizational Meeting - April 6, 1992, at 7 :00 p.m. Trustees Collyer, Fleming, Perry voted YES. * ** It was agreed to hold a special meeting on March 30, at 7:30 p.m. for the purpose of working on the Tentative Budget and for discussion of zoning matters. Trustee Collyer moved to adjourn, Trustee Fleming seconded. Meeting adjourned at 11:00 p.m..