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HomeMy WebLinkAboutReg Mtg. Minutes 8/19/1991aS2 Pimentel made a motion, seconded by Fleming - that the Village of Cayuga Heights and their agent, T.G. Miller, Inc., be authorized to issue bid documents for the Remington Road improvement project. The suggested dates are as follows: Bidding publication - August 12 Bid opening - September 10 Pre -bid conference - August 26 at 1 PM in the Village Hall. The Village Clerk is authorized to put out the bid in the Ithaca Journal, the desig- nated official newspaper. The motion was approved by unanimous vote of the four trustees attending the meeting. Engineering estimates for the various sections of improvements are summarized as follows: Utilities $113,680 Street Imp. 209,600 w /gutters 25,000 additional Drainage Imp. Gabion option 199,920 Cast -in -place concrete option 309,900 Attorney Sovocool was asked to press for the deed to the portion of the roadway owned by the Town of Ithaca so thatit has become VCH property before the bid opening date. The VCH cannot authorize work on roadway it does not own. The Board authorized an additional fee of $1200 for the engineering drawings prepared to meet trustees' requests for changes in roadway specifications relative to shoulder width, guttering, preservation of trees, and minimum impact on the east slope. The meeting was adjourned at 4:45 PM Ronald E•. Anderson, Mayor Acting Secretary Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held August 19, 1991 at 7:30 p.m..in the Village Hall. PRESENT: Mayor Anderson; Trustees Collyer, Fleming, Perry, Pimentel, Searle, Wheeler; Attorney Oesterle; Supt. of P.W. Rogers; Fire Chief Miller. ABSENT: Treasurer Silber, Police Chief Wall. OTHERS PRESENT: Joe Ciaschi, Peter Oliver, Dooley Kiefer, Bill Camp, Kay Newman. Mayor Anderson called the meeting to order and opened it to privilege of the floor. Architect for Joe Ciaschi, Peter Oliver, presented plans for renovation of the pre- viously- occupied Carls Drug building for conversion to office space. Essentially, the only changes requested were the removal and rebuilding of overhangs and addi- tion of doors and windows. There will be no change to building footprint. After discussion, the Board agreed to act later in the meeting and Messrs. Ciaschi and Oliver withdrew. Dooley Kiefer expressed her thanks to the Board for appointing her to the Environ- mental Management Council and asked if there were any particular items it wished her to focus on. The Mayor, in return, thanked her for her willingness to 'serve and Trustee Pimentel suggested 1) that as future construction in the northeast area occurs, she try to encourage the inclusion of additional plantings and landscaping in an effort to reduce the rate of water flow from that location into the Village of Cayuga Heights and 2) encouragement of control of lawn pesticides. Trustee Wheeler requested that annual reports be sent to the Board and suggested she request to serve on a committee dealing with solid waste. Mrs. Kiefer withdrew. tD ¢J Regular Meeting - 8/19/91 Moved by Trustee Pimentel, seconded by Trustee Fleming: VOTED to approve the minutes of a regular meeting of July 15, 1991 as previously furnished Trustees in copy form. Trustees Collyer, Fleming, Perry, Pimentel, Searle, Wheeler voted Yes. * ** Motion by Trustee Collyer, seconded by Trustee Pimentel: VOTED to approve the minutes of a special meeting of August 7, 1991 and a special meeting of August 8, 1991, with correction to the latter as follows: Utilities: Water - $113,680 and Sewer - $44,120. Trustees Collyer, Fleming, Petty, Pimentel, Searle, Wheeler voted Yes. * ** • Supt. of P.W. Rogers questioned the Board's action to reject the Retirement Incentive Program (see minutes of special meeting 8/7/91). After discussion, it was'agreed that the Mayor would inform the two other eligible employees of the Board's decision and the reason for it. Mayor Anderson gave his monthly report: - Notice of NYS Revolving Fund for Water Pollution Control. VCH listed at $9,500,000 in June 1993 with a score of 76 for 39th position. - Cornell Orchards - SEQR is Type I. - Communication from NYCOM relative to Board's interest in municipal reciprocal in- surance. The Mayor pointed out that 5 years ago the Board had no interest. - CHIPS Program - restored to its previous State allotment - $5,000 received in July. ^.;• - WWTP - report on annual inspection. See Report of Engineer for August, 1991. - Information from Public Works Committee to be included in next issue of V.V. - Tentative State Equalization Rate for the Village is 135.87. - Paint Exchange scheduled for October 12, 1991. - Notice from Youth Bureau of the resignation of Fran Copp, their VCH liasion. Nancy Zahler will fill in for the present. - Letter from Supervisor Raffensperger confirming appointment of Kaplan on Youth Commission. - Letter from John Majeroni of C.U. Real Estate Dept. requesting emergency con- nection between its proposed package WWTP to be constructed in the Cornell Business & Technology Park and the VCH Plant. After discussion, the Board took action as follows: Motion by Trustee Fleming, seconded by Trustee Searle: RESOLUTION 4283 - DENY C.U.'S REQUEST FOR EMERGENCY CONNECTION FOR SEWAGE VOTED to deny the request from Cornell University to enter into a contract that would allow the University to direct the outflow from their proposed WWTP into the Village's Plant during the period of mechanical breakdown at their plant. The Mayor is authorized to inform the University in writing of the Board's decision. Trustees Collyer, Fleming, Perry, Pimentel, Searle, Wheeler voted Yes. - Re the Village of Lansing's request for fiscal impact-evaluation by S &W (see Minutes of 7/15/91, page 2), Mayor Wixom has asked that the matter be expedited. Toe Board authorized the Mayor to inform Mayor Wixom that the matter is still on hold. - Re the bill from T.G. Miller for $6,236.72 for Professional Services rendered through July 31, 1991, it was agreed to hold the bill for September payment. - Letter from Noel Desch - SCLIWC - re water rate increase for implementation on 1/1/92. Trustee Wheeler summarized the proposed Residential Meter Reading Policy (Trustees have copy). Attorney Oesterle suggested the inclusion in their regula- tions of a Third Party Notification clause, i.e., the designation of a consenting adult.third party to-receive duplicate copies of warning messages. Trustee Searle left Regular Meeting - 8/19/91 - Memo from NYS Dcpartment of State re update of information relative to coterminous town- village. There has been no change in procedure since the 1979 correspondence and only one additional coterminous town - village has been formed. Trustee Wheeler was asked to draft a White Paper on the subject and in the meantime the Mayor will gontact E. Rochester to learn how they accomplished this. - The Mayor asked the Board to begin thinking about the legislation relative to th Americans with Disabilities Act which msut be complied with by July, 1992. The Attorney will get a copy of the legislation and the Finger Lakes Independent Living Center will be contacted for technical assistance. There was no report from the CHCA. Fire Chief Miller presented his written report which is on file in the Village Office. There was discussion concerning the increase in the cost of training EMTs.from $0 to $310 and drafted agreement relative to reimbursement of costs to be executed by the volunteer. The Attorney will review the wording and revise it if necessary. Motion by Trustee Wheeler, seconded by Trustee Pimentel: RESOLUTION 4284 - ACCEPT AGREEMENT PER ATTORNEY'S APPROVAL OF WORDING VOTED to accept the Agreement as noted above with addition of appropriate wording to be provided by the Village Attorney as the vehicle to be used by volunteers taking the EMS Program. Trustees Collyer, Fleming, Perry, Pimentel, Wheeler voted ,Yes. * ** Chief Miller announced that October 12 has been scheduled for dedication ceremonies for the new fire truck. The Treasurer's Report, on file,,_ was_ presented in his absence, by the Mayor. Motion by Trustee Pimentel, seconded by Trustee Fleming: RESOLUTION 4285 - APPROVE LIST OF TRANSFERS WITH ONE EXCEPTION VOTED to approve the List of Transfers as recommended by the Treasurer with the exception of: A3410.41 FD Other TO A3410.47 FD Hydrant Svc - $233, until such time as the Treasurer has investigated the bill from SCLIWC for Hydrant Flushing. Trustees Collyer, Fleming, Perry, Pimentel, Wheeler voted Yes. * ** Motion by Trustee Pimentel, seconded by Trustee Fleming: RESOLUTION 4286 - APPROVE ABSTARACT OF WARRANTS WITH ONE EXCEPTION VOTED to approve the Abstract of Warrants dated 8/19/91 *with the exception of A9410.47 FD Hydrant Service - $483 until the bill-can be investigated by the Tress. Trustees Collyer, Fleming, Perry, Pimentel, Wheeler voted Yes. * ** Trustee Collyer commented on his difficulty to approve the Abstract of Warrants without knowing whether the invoice amounts are within the budget.and said he would be more comfortable if fund balances could be listed on the Abstract of Warrants for Approval. Motion by Trustee Collyer, seconded by Trustee Wheeler: RESOLUTION 4287 - RECOMMEND TREASURER PROVIDE MORE INFORMATION ON REPORTS VOTED that the Treasurer be instructed to meet with Trustees Collyer and Wheeler to review reports in an effort to determine if more information can be included. Trustees Collyer, Fleming, Perry, Pimentel, Wheeler voted Yes. * ** Attorney Oesterle reported as follows: . - Remington Road: she is working on drainage easements. Re portion of roadway which lies within the Town of Ithaca.boundaries, Attorney Sovocool is following up on this. - Fire Truck BAN - working with Bank's Attorney on this. - Reviewed proposed resolution re sewer unit exchange in the Village of Lansing. The Board agreed to approve the language as drawn up by Attorney Oesterle contingent upon certain changes. She will provide the final resolution for inclusion in these minutes. Ca C� Regular Meeting - 8/19/91 Motion by Trustee Pimentel, seconded by Trustee Fleming:' RESOLUTION 4288 - APPROVE SEWER UNIT EXCHANGE IN THE VILLAGE OF LANSING WHEREAS, the Village of Cayuga Heights and the Village of 'Lansing have a contract between them governing sewer unit connections from the Village of Lansing to the Village of'Cayuga Heights Sewage Treatment Plant, and WHEREAS, there is a moratorium- on any new sewer unit connections from the Village of Lansing into the Village of Cayuga Heights Sewage Treatment Plant because the Village of Cayuga Heights Sewage Treatment Plant is at or near capacity, and WHEREAS, the Village of Lansing and a developer-have requested that the developer be allowed to exchange existing sewer units in the Village of Lansing owned by it for new sewer units in the Village of Lansing to be owned by it, and *General Fund - $36,160.51; Sewer Fund - $17,724.06 WHEREAS, the proposed exchange would result in the existing sewer units being shut -off permanently until additional new sewer units are available in the Village of Lansing from a sewage treatment facility other than that owned by the Village of Cayuga Heights, and WHEREAS, the proposed exchange would result in no increase in usage (either in flow or treatability) of the Cayuga Height Sewage Treatment Plant by properties located in the Village of Lansing, WHEREAS, said exchange is not covered by any agreements between the Village of Cayuga Heights and the Village of Lansing, NOW THEREFORE, 1. The Village of Lansing is hereby granted authority to cancel existing sewer unit permits for property in the Village of Lansing and to issue an_ equivalent number of new sewer permits for the cancelled sewer units. 2. This authorization is contingent upon all of *the following itions: Regular Meeting 8/19/91 a. Approval by the attorneys for the Village of Cayuga Heights and the Village of Lansing of a contract between the Village of Lansing and the Village of Cayuga Heights which sets out this authority and its conditions. b. Approval by the attorneys for the Village of Cayuga Heights and the Village of Lansing of a contract between the Village of Lansing and the developer which-sets out the conditions r -of said exchange. c. Approval of the Engineer of the Village of Cayuga Heights that the number of units being exchanged are equivalent in terms of flow and treatability so that the load on the Cayuga Heights Sewage Treatment Plant remains the same from the Village of Lansing. d. Approval of the Engineer of the Village of Cayuga Heights that the existing sewer units being shut -off are disconnected in. such a manner as to assure continued compliance by the developer with the terms of the exchange and to assure easy monitoring by the Village of Cayuga Heights and the Village of Lansing of continued compliance. e. Monitoring by the Village of Lansing and certification from the Village of Lansing to the Village of Cayuga Heights on a regular basis (at least every six months).that the existing sewer units being cancelled continue to be disconnected from the Cayuga Heights Sewage Treatment Plant. f. Monitoring by the Village of Lansing and certification from the Village of Lansing to the Village of Cayuga Heights on a regular basis (at least every six months) that the flow and treatability from the new sewage connections are equivalent to the flow and treatability from the existing sewer unit connections being cancelled. g. Ownership shall be substantially the same for property ; n Regular Meeting 8/19/91 �y h. Provision in contracts between the Village of Lansing and the Village of Cayuga Heights and between the Village of Lansing ® and the developer that 1) new permits will not be issued until the existing sewer units are disconnected, 2) that the Village of Cayuga Heights, its employees and consultants, may have access to the sewage treatment lines of the Village of Lansing and the developer to assure compliance and equivalency of flow and treatability, 3) that if after one year of usage from the new sewage connections the Village of Cayuga Heights determines that the number of units which were exchanged were not equivalent in terms of flow and treatability so that the load on the Cayuga Sewage Treatment Plant is not the same from the Village of Lansing, that the Village of Lansing and the developer will agree to disconnect any necessary additional existing sewer units to make the flow and treatability equivalent, and if this is not done promptly, the Village of Cayuga Heights and the Village of Lansing shall have complete authority to disconnect the new sewer units immediately and 4) that the developer will pay for any reasonable costs of the Village of Cayuga Heights and the Village of Lansing associated with this exchange and continued monitoring and compliance, including but not limited to engineering costs, attorneys fees, costs of disconnection of existing units and any other expenses related to this exchange. Further, the developer and the Village of Lansing must agree that there be no expansion of sewer unit connections granted under this exchange. i. Provision in the contract between the Village of Lansing and the Village of Cayuga Heights that the Village of Lansing will hold the Village of Cayuga Heights harmless for any costs and ' expenses, including attorneys fees, from any litigation involving this exchange. Trustees Collyer, Fleming, Perry, Pimen� %J, Wheeler voted Yes. Tfustee Wheeler was excused from the meeting. ' SOY. KPn Lnncino nraoantaA Ona chn*4in inns Regular Meeting - 8/19/91 Sgt. Ken Lansing presented the statistical report for the Police Department in the Chief's absence. This has been placed on file. -•:' Supt. of Public Works Rogers submitted his monthly report which has been filed. The Board gave approval for the expenditure of an additional $3,000 for further work to the slate roof on the V.H. Eng. Rogers was asked to examine his budget to determine where a $3,000 transfer could be made to cover this expenditure. The Engineer spoke of the continuing problems with Bolton Point relative to cer- tain "third party" billing procedures. The Attorney will draft a letter expressing the Board's concerns in the matter. Trustee Pimentel distributed copies of the remaining proposed employee benefit re- garding vacation time. It was agreed to take action at the September meeting. Motion.by Trustee Pimentel, seconded by Trustee Fleming: RESOLUTION 4289 - APPROVE REFUND TO HOPPENRATH VOTED to, approve a refund of $10.00 to William Hoppenrath due to overpayment of ,water bill in June. Trustees Collyer, Fleming, Perry, Pimentel voted Yes. Moved and seconded to adjourn the meeting.J� Meeting adjourned at 10:55 p.m. Anne Krohto �tT J, Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held September 16 1991 at 7:30 g p , p.m. in the Village Hall. , PRESENT: Mayor Anderson; Trustees Fleming, Perry, Searle; Attorney Oesterle; Treasurer Silber; Supt. of P.W. Rogers; Police.Chief Wall; Fire Chief Miller. ABSENT: Trustees Collyer, Pimentel, Wheeler. OTHERS PRESENT: Kay Newman, Bill Camp. �•:' Mayor Anderson called the meeting to order stating he would vary the Agenda's sequence somewhat so that matters requiring Board action could be taken care of before Trustee Searle left at 9 p.m. Motion by Trustee Fleming, seconded by Trustee Perry: VOTED to approve the minutes of a regular meeting held August 19, 1991 as pre - viously furnished Trustees in copy form. Trustees Fleming, Perry, Searle vo ;ed Yes. *** Treasurer Silber reported that he had met with Trustees Collyer and Wheeler con- cerning reporting options for consideration in the months to follow. He reported that in his follow up of the SCLIWC bill for hydrant flushing (minutes of 8/19), he found after talking to Ted Wixom that the service in question is actually to benefit the water system and not for the purpose of fire protection and therefore will be paid out of the water fund. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4290 ENGAGE SERVICES OF CIASCHI, DIETERSHAGEN, LITTLE, MICKELSON VOTED to authorize the Treasurer to engage the services of the accounting firm, ' Ciaschi, Dietershagen, Little, Mickelson to do an independent audit of Village recofds including the Village Justice Court for the year ending May 31, 1991. Trustees Fleming, Perry, Searle voted Yes. Treasurer Silber explained the reasons for the transfers he recommended: l/ Workers Compensation - the bill from Ithaca Agency for Workers Comp insurance was due to the significant increase in payroll. He stated he will investigate other competitive insurance underwriters for next year's coverage. 2/ Remington Road - a modest . amount was budgeted and as the project progresses,,•he will transfer $ to a Capital Fd.