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HomeMy WebLinkAboutReg Mtg. Minutes 5/20/19912® VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held May 20, 1991 at 7:30 p.m. in the Village Hall. PRESENT: Mayor Anderson; Trustees Collyer, Perry, Pimentel, Searle, Wheeler; Attorney Oesterle; Treasurer Silber; Supt. of P.W. Rogers; Police Chief Wall; Fire Chief Miller. ABSENT: Trustee Fleming. OTHERS: Messers. Van Houtte, Curtiss, Philbrick, Ms. Morrison, Alice Reid, Sue Schlaepfer, Fran Copp, Cathy Valentino, Peter Sarkus, several other Villagers. Mayor Anderson called the meeting to order, opening-it to privilege of the floor. Messers. Van Houtte, Curtiss, Philbrick and Ms. Morrison spoke before the Board relative to possible development on the Savage Farm (Cornell University landowner) of a continuing care retirement community and asked the Board to look favorably upon such a concept. The Board agreed to consider the matter. Mrs. Alice Reid of 105 Sheldon Road led a.group of residents from Sheldon, E. Upland, and, Triphammer Roads who wished to inform the Board of a water drainage problem which, according to them, has existed since Frank Hanshaw, developed the land in the area which they believe is a wetland. The Mayor explained that a representative from the Army CorpS'of Engineers examined the site and a determination of whether or not the area is a wetland will be forthcoming. After listening to all complaints, the Mayor stated the Village could do nothing until the Army Corp' recommendation is reviewed. In the meantime, the Village's Surface Water Committee (Trustee Fleming and Bill Camp) will investigate. Fran Copp and Cathy Valentino of the Tompkins County Youth Bureau, appeared to explaii, to the Board the Youth Commission Feasibility Study and reviewed the proposed resolu- tion in connection with the creation of a joint youth commission. It is understood that one of the four Town of Ithaca appointees would be from the Village of Cayuga Heights. Relative to the trashtag policy effective June 1, Mr. Peter Sarkus, owner of Carriage House Apts., requested Board consideration that he be allowed to continue his prac- tice of having refuse from the 104 apartment complex collected on the premises in plastic bags not contained in garbage cans. He stated that he had given some thought to providing a dumpster, but dismissed the idea because of a lack of space and excess - ive•cost and odor. Mr. Sarkus withdrew from the meeting; the Board took no action. Mayor Anderson proceeded with the items on the Agenda. Moved by Trustee Pimentel, seconded by Trustee Wheeler: VOTED to approve the minutes of a Public Hearing and Organizational Meeting held April 1, 1991 and Special Meeting held April 29, 1991 as previously furnished Trustees in copy form. Trustees Collyer, Perry, Pimentel, Searle, Wheeler voted YES. Mayor Anderson gave his report as follows: - Dooley Kiefer has agreed to serve as Village rep on the EMC. Moved by Trustee Pimentel, seconded by Trustee Wheeler: RESOLUTION 4261 - APPOINT KIEFER TO EMC VOTED to appoint Dooley Kiefer to the Environmental Management Council as the Village , representative for a two -year term. Trustees Collyer, Perry, Pimentel, Wheeler voted YES. Trustee Searle ABSTAINED. * ** Minutes of Regular Meeting - 5/20/91 21. - Communication from SCLIWC re SEQRA in connection witl• their proposal for construc- tion of facilities at its water supply intake facilities on Cayuga Lake to protect against infestation by zebra mussels. Considering the location of the project and the fact that it will be funded by SCLIWC, it is proposed that the Commission be designated as lead agency and requests by June 1, 1991: l/ Board agreement for SCLIWC to be so designated and 2/ comments on SEQRA concerns. Moved by Trustee Wheeler, seconded by Trustee Pimentel: RESOLUTION 4262 - DESIGNATE SCLIWC AS LEAD AGENCY IN SEQRA REVIEW VOTED that the SCLIWC be designated the lead agency to review the entire SEQRA action in connection with the construction of facilities on Cayuga Lake at Bolton Point to protect its water treatment facilities from infestation by zebra mussels. Trustees Collyer, Perry, Pimentel, Searle, Wheeler.voted YES. When 'Trustee Collyer questioned whether the Village Board will have input into expenses incurred for the project, Trustee Wheeler commented that the agreement between the interconnecting municipalities and the Commission states that the entity has authority to spend its funds as it sees fit. - Sprague Insurance re renewal proposal for Police Professional Liability coverage. Motion by Trustee Wheeler, seconded by Trustee Pimentel: RESOLUTION 4263 - RENEW POLICE PROFESSIONAL LIABILITY INSURANCE POLICY VOTED to renew the Police Professional Liability insurance policy with Sprague Insur- ance of Corning, New York, agent, in the amount of $4,494 for a $1,000,000 limit subject to a $5,000 deductible clause (including loss adjustment expenses) effective June 5, 1991 to June 5, 1992. Trustees-Collyer, Perry, Pimentel, Searle, Wheeler voted YES. * ** - John Miller requests additional details of 1991 -92 salaries, to wit: l/ percentage of budget and 2/ justification of certain increases. The Treasurer stated'that the response to Mr. Miller's first question is 47.2% and as to his second, there is no obligation by the Village to respond. Trustee Wheeler suggested including a state- ment to the effect that it was the situation this year to bring salaries up to com- parable positions where they had been below. Trustee Searle left the meeting. - US Conference of Mayors - re National Leadership Forum on Community Services asking that municipalities honor community leaders "at home" this year since a limited number of municipalities are able to participate in a national forum. The Mayor asked depart- ment heads to make suggestions. - News article relative to the spreading of sewer sludge in the Town of Romulus and the feasibility of the acceptance of the Village's sludge. The Treasurer was asked to examine the Village's liability insurance coverage relative to the matter. Fire Chief Miller presented his monthly report which is on file in the Village Office. Treasurer Silber presented his monthly report. Motion by Trustee Pimentel, seconded by Trustee Perry: VOTED to approve the transfers as recommended by the Treasurer. (Copy in official Minute Book) . Trustees Collyer, Perry, Pimentel, Searle, Wheeler voted YES. * ** Moved by Trustee Pimentel, seconded by Trustee Perry: VOTED to approve the Abstract of Warrants dated 5/20/91 with a correction: A3410.22 changed to read A3410.23. Trustees Collyer, Perry, Pimentel, Searle, Wheeler voted YES. 22 Minutes of Regular Meeting - 5/20/91 The Treasurer explained new accounting procedures for implementation on June 1: the requirement of Purchase Orders for purchases totaling $250 and above and the specified account will have to be solvent in order for that to occur. Where there are ligitimate emergencies and Purchase Orders cannot be obtained, confirming orders will be issued and these will be examined by the Treasurer. This procedure, the Treasurer stated, will keep departments within budget items and will better allow him to project cash needs. In cases where there are routine deliveries (i.e., Sewer Plan supplies and gasoline) blanket Purchase Orders can be issued not to exceed the speci- fied amount (quantities can be adjusted). Purchase Orders must have dollar amounts in all cases. In cases where Purchase Order amounts will exceed amounts in specified accounts, department heads are asked to seek transfers prior to expense being com- mitted. Re Fixed Assets - the Treasurer suggested raising the equipment threshold to $500. The Treasurer will distribute guidelines to Trustees and Departments in the neaf future.' Attorney Oesterle reported that the fire contract with the Town of Ithaca has been finalized. Moved by Trustee Perry, seconded by Trustee Pimentel: RESOLUTION 4264 - APPROVE FIRE SERVICE CONTRACT WITH TOWN OF ITHACA VOTED to approve the contract for fire service for five years with the Town of Ithaca. Trustees Perry, Pimentel, Wheeler voted YES. Trustee Collyer ABSTAINED. Re lawsuits: Attorney Oesterle informed the Board that Ivar Jonson did not appeal his defeat. Police Chief Wall presented his monthly report which is on file in the Village Office. Chief Wall discussed with the Board his interest in acquiring a computer for use in the Police Department which will be funded from the Sutton Account. He stated he ha: received a quote from one company of $14,000+ and the information will be reviewed by the Public Safety Committee and the Treasurer. it Supt. of Public Works Rogers submitted his report andthas been placed on file. Engineer Rogers reported that the average daily flow at the WWTP for April was 1.9MGD. " It was agreed that the $30,000 surplus in the 1990 -91 Sewer Fund Budget will be re- appropriated in the 1991 -92 Budget for equipment purchase. Engineer Rogers reported that flow meter readings indicate that a large amount of in- flow and infiltration is occurring from the Town of Ithaca and Town and Village of Lansing. It was agreed to report the results to them and request that they work on solving the problem. Trustee Pimentel, Chairman of the Public Works Committee, distributed copies of six proposed resolutions dealing with fringe benefits. After discussion and review of the first four, the Board took action as follows: Moved by Trustee Perry, seconded by Trustee Pimentel: RESOLUTION 4265 - PROVIDE RETIREMENT BENEFITS OF SECTION 75 -g AND 75 -1 BE IT RESOLVED: that the Board of Trustees of the Village of Cayuga Heights does hereby elect to provide the benefits of Section 75 -g and Section 75 -1 of the Retirement and Social Security Law to Tier 1 and Tier 2 members, as presently or hereafter amended. BE IT FURTHER RESOLVED: that this election shall become effective on the 1st day of June, 1991. Trustee Perry, Pimentel, Wheeler voted YES. Trustee Collyer ABSTAINED. Minutes of Regular Meeting - 5/20/91 Z 3 Moved by Trustee Perry, seconded by Trustee Pimentel: RESOLUTION 4266 - THREE OF TWELVE ANNUAL HOLIDAYS TO BE FLOATING VOTED that the Board of Trustees of the Village of Cayuga Heights does hereby elect to provide three (3) of the total of twelve (12) annual holidays approved by the Board of Trustees on 12/17/90 be floating holidays with prior approval of the Super- visor, for full -time Village employees other than Police Officers below the grade of Deputy Chief.; Effective 6/ l/ 91 .?: ?;Trus toes •:Collyer,•Pe =zy, Pimentel, Wheeler voted YES. discussion of *** After /a motion introduced by Trustee Perry and seconded by Trustee Pimentel in con- nection with vacation schedules, it was agreed to table the proposed resolution for further discussion. ' Moved by Trustee Pimentel, seconded by Trustee Perry: .r• RESOLUTION 4267 - THREE PERSONAL DAYS NOT SUBTRACTED FROM ACCRUED SICK LEAVE TIME VOTED that the Board of Trustees of the Village of Cayuga Heights does hereby elect to provide the full -time Village employees other than Police Officers below the grade of Deputy Chief three .(3) personal leave days previously granted by the Board of Trustees not to be subtracted from said specified employees' accrued sick leave time.. . Effectove 6 /1%91....•.Wrtfstebs Collyer, Perry, Pimentel, Wheeler voted YES. Treasurer Silber distributed copies of survey results from surrounding municipalities in connection with fringe benefits_and briefly reviewed same. Motion by Trustee Wheeler,. seconded by Trustee Pimentel: RESOLUTION 4268 - AGREE IN 'PRINCIPLE ;TO,'CREATE JOINT YOUTH COMMISSION VOTED to adopt in principle the•pr6posed resolution as prepared by the Youth Commission until final draft is available. Trustees Collyer, Perry, Pimentel, Wheeler voted YES. WHEREAS, an Ad Hoc Youth Services Committee was created to explore the feasibility of creating'a'joint youth commission, and, WHEREAS, said Ad Hoc Committee has submitted their findings, and have recommended creating a joint youth commission between the Town 'ofi Ithaca, Village of Cayuga Heights and village of Lansing, and, Pursuant to Article 13 of the New York State General Municipal Law which empowers a municipality to vest a youth commission with the authority to establish and maintain youth development and recreation programs, services and facilities, be it' RESOLVED: That there be established a joint Town of Ithaca, Village of Cayuga Heights and Village of.Lansing Youth Commission to consist of three (3) appointees from the Village of Lansing and four (4) appointees from the .Town of Ithaca.to be approved by the Town Board for terms not to exceed four (4) years with initial appointments to be staggered. FURTHER RESOLVED, that said members shall: a) recommend a set of operating guidelines; b) gather data and evaluate existing programs and needs, specifying particular problem areas and desirable goals; c) determine public opinion regarding program needs or possible changes; d) explore a variety of sources for funding for program needs; e) recommend and oversee effective youth programs to meet local priorities. iti minutes of xeguiar neecing - 314ui7i I: •L •.. a {. L -1 ". '�:L. .. (aR. bl:C .:'. ci : "t C'].:I C' .:f _4'.�.. L'101! i(. 1C -iu of It hc.cil; V.1. 1 3-.oAi-..;111 cf. :'•.?: .'i::i !' f: C. "; tj Li': rii. G:) =`: �:. �!., C 1.! ll [a: 11 the :•:>1'•'q,. "]. i)_l i f'.;):., a,_J 1. :1 .1:111!''. i.t i;]. L` ?: Pil 91. r. ;: �; •'y.'i'e :;> L'..)e: .: r•::j. t...; i•.I ,.t i� :4 U I: i.: :7.1. t :C-.'�L'Cl:- Ct "ej. 0 1 :t :?t' t ]fe it ): t:r : o III III id i, d at 1 UPS 1) d C., 1;: '.'. `o 1•E ba::,; Trustees Collyer.-Perry, Pimentel, Wheeler voted YES. Motion by Trustee Pimentel, seconded by Trustee Perry: RESOLUTION 4269 - ENTER EXECUTIVE SESSION VOTED to enter Executive Session to discuss litigation matters. Trustees Collyer, Perry, Pimentel, Wheeler voted YES. * ** Reconvened to regular session at 12:15 p.m. A tentative meeting was set for Thursday, May 30 to pay year -end bills. Adjournment 12:15 p.m. Anne Krohto Clerk Minutes of a special meeting of the Board of Trustees of the Village of Cayuga Height's held May 31, 1991 at 5:00 p.m. in the Village Hall. PRESENT: Mayor Anderson; Trustees Collyer, Fleming, Perry, Pimentel, Searle; Attorney Oesterle; Treasurer Silber. . ABSENT: Trustee Wheeler. • (SU ti.-of - Publie?Worksr`-Rogers. _.. v Mayor Anderson opened the meeting stating its principal purpose was to finish year- end reports and pay year -end bills. Treasurer Silber reported that after having made all adjustments, the Budget this year'is $5,000 under. He reviewed the list of transfers. Moved by Trustee Pimentel, seconded by Trustee Collyer: VOTED to approve the list of transfers as recommended by the Treasurer. (List will be attached to Official Minute Book). Tiustees'1Cdllyerf,•Fleming, Perry, Pimentel, Searle voted YES. * * *, •, Moved by Trustee Pimentel, seconded by trustee Fleming: VOTED to approve the Abstract of Warrants dated 5/31/91 in the following-.amounts: General Fund - $7923.54; Sewer Fund - $11,499.83. Truste s :Collyer,(Fleming, Perry, Pimentel, Searle voted YES. * ** Mayor Anderson presented his report: - Mr. Sarkus has been informed that the Villagb Board could make no exception in his: case re new trashtag policy. (See minutes 5/20/91) - Mention of two items in Attorney's hands: construction contract with T.G. Miller and the matter of SCLIWC's proposed local law to enact a penalty of $100 for "no reads" (water meters) for two quarters. Attorney Oesterle commented that after re- viewing the proposed law, she is concerned that it gives people no prior warning that a penalty charge will be included on the third quarterly bill following two quarters of "no read." She will draft a "warning clause" to be 'recommended to SCLIWC for inclusion in the local law.