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HomeMy WebLinkAboutSpec Mtg. Minutes 7/31/198910 MINUTES of Special Meeting - 7/26/89 Mr. Little and Mr. Roscoe left the meeting at this time. Motion by Trustee Camp, seconded by Trustee Pimentel: RESOLUTION 4070 - APPROVE BILL SUBMITTED BY F & J CO. VOTED to approve the payment to F & J Co. of $10105.40 for sidewalk construction. This amounts reflects the withholding of 10% as reserve against satisfactory performance. Unanimously passed. Trustees Camp, Fleming, Pimentel, Searle and Weiss voting yes. A further request to approve in advance the payment to Yaw Associates was delayed, upon advice of the Treasurer, until the next meeting. It was noted that the insurance allocations by the Ithaca Agency had been reviewed this year and changed based on new information about the occupany of the Village Hall. Trustee Wheeler expressed the opinion that we should get bids for the insurance next year in an effort to control this cost. Treasurer Silber is to take the necessary steps to do this by November 31, 1989. Attorney Oesterle reviewed the prisent status of the case brought against the Village by Alan Wheeler. After arguing before the Judge on last Friday, the Village was asked to submit two further affidavits concerning any planned sewer plant construction activity and Lansing plans for sewerage treatment needs. The Mayor and Attorney will fulfil these obligations by the two week deadline given by the Judge. The insurance endorsements limiting Civil Rights coverage were claimed to be mandatory in New York State The Mayor is going to contact the City of Ithaca to determine what actions to take to limit the Village's exposure. Next meeting - Monday, July 31, 1989 - 8:00 p.m. - Village Hall. Meeting adjourned 9 :00 p.m. William Camp acting for Anne Krohto MINUTES of Special Meeting - 7/31/89 Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held July 31, 1989 at 8:00 p.m. in the Marcham Room of the Village Hall. PRESENT: Mayor Anderson; Trustees Camp, Fleming, Weiss, Wheeler; Treasurer Silber; Attorney Oesterle, Super of Public Works Rogers. ABSENT: Clerk Krohto. OTHERS: John Little, John Roscoe, John Majeroni, someone unknown to me. John Little asked for changes that the Village wished to make to the assumptions used for the Financial Impact Statement (FIS). Treasurer Silber asked if the normal growth in new assessment, estimated at 6 new houses per year, should be added to item d in the FIS. Mr. Little thought that there would be no significant net impact. After some discussion about the various 16,� MINUTES of Special Meeting - 7/31/89 effects on the FIS, Treasurer Silber concurred, and the Board idd not add this to the assumptions. Attorney Oesterle added some clarification to the bonding time permitted for a park. If the park is greater than 25 acres, a 20 year bond period is permitted. If the park is less than 25 acres, a 15 year bond period is permitted. The bond period for alternatives 1 and 2 were therefore, left at 20 years. However, the discussion about alternative 3, with only 10 acres, prompted the recognition that the dollar amount involved was too small to warrant bonding, regardless of the bond period. The amount would normally be covered by a Bond Anticipation Note (BAN), which has a maximum period of 5 years. Mr. Little was instructed to change the amortization period for alternative 3 to a period of 5 years. The Board agreed to a change in the average selling price from $225,000 to $235,000, as requested in the July 26, 1989 letter from Mr. Majeroni. Mr. Little said that he has added $750,000 increased assessment for the Savage Farm land that would occur after an approval of a subdivision plan. This starts at $750,000 in year 3 and decreases in inverse proportion to the number of houses built. The second reassessment that occurs when the infrastructure is build was not added because it was felt that the time between that and the sale of a house would not be significant. The matter of equalization rates was discussed at length. Mr. Little presented information based on sales of houses in Shannon Park in 1988, showing an average equalization rate of 45 %. This is the same value requested by Mr. Majeroni in his letter of July 26, 1989. There was mention made of the fact that the value used should be the declared value as would be reflected by the deed stamp. More information was requested, with sales over the last 3 years mentioned, but further discussion limited the period to 1988 as it would more accurately reflect the latest values and not the raised by the higher rates in earlier years. Discussion later in the meeting lead to the conclusion that 45% should be used unless a number significantly different than that was determined by Mr. Little's research. The Mayor submitted an updated report on the population numbers. He proposed that the assumption for the current population should be 3600 and the assumption for the people per house should be 3.1. Four trustees agreed with these numbers. Trustee Wheeler felt that both numbers were too high. Trustee Camp stated that he thought that the net effect on the FIS of decreasing both numbers would tend to cancel each other out. The Board instructed Mr. Little to use the numbers proposed by the Mayor. Several suggestions were made about the format of the report. Mr. Little will submit a separate report to the Village showing all the budget line items with their designation as variable with population or invariant with population marked. He would then add a condensed version of this data to an appendix. The summary will contain a specific example of the effects on tax rates based on a hypothetical assessed value of $100,00. It was mentioned that th e state is reached. It was end in 1991. This was n projections based so far census would be a furthe r 10 year period does not show many years after steady thought that the 10 year period could be shifted to of adopted after discussion about the validity of out in time. There was some thoughts that the 1990 complicating factor. e F i MINUTES of Special Meeting - 7/31/89 It was noted by Trustee Camp that one of the benefit was the assumption that the increase increase in costs during the entire building Majeroni, and concurrence by Mr. Little and that the period that revenue increases would one -half year rather thatn one year. largest effects on the cumulative in revenue lagged behind the period. Upon a suggestion by Mr. Freasurer Silber, it was decided lag expense increases should be 1.5s- Trustee Weiss suggested that the report not be called the final reprot, but a preliminary report. The present effort would be completely incorporated by Mr. Little in the preliminary report, and the effort stopped until further activities that may effect any of the assumptions have transpired. This was endorsed by everyone. Further, a computer readable copy of all the files was to be supplied by Mr. Little to the Village. The preliminary report would be mailed to all the trustees by August 11, 1989. In other matters, the Board concurred with a suggestion by Trustee Wheeler, that the Village acquire for the cost of copying, various maps of the Village that were made for-the Water Commission. The Attorney suggested that the letter submitted by Mr. Little at last weeks meeting, certifying that the assumptions used by the Board were valid, need only be signed by the Mayor. Superintendent of Public Works Rogers asked for advice concerning a request by a prospective buyer of a property on Spruce Lane to send a letter stating that the Village would not rezone the Yeh property. The Attorney advised Mr. Rogers to state only the facts of its current zoning status, i.e.,that it is zoned residential and that no request is presently before the Board for its zoning status to be changed. Meeting adjourned 9:26 p.m. on a motion by Trustee Fleming, seconded by Trustee Weiss, unanimously passed. Trustees Camp, Fleming, WEiss and Wheeler voting yes. William Camp acting for Anne Krohto MINUTES of a Regular Meeting - 8/21/89 Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held August 21, 1989, 7:30 p.m. in the Village Hall. PRESENT: Mayor Anderson; Trustees Camp, Fleming, Pimentel, Searle, Weiss, Wheeler; Attorney Sovocool; Treasurer Silber; Supt. of Public Works Rogers; Fire Chief Millier. ABSENT: Police Chief Wall OTHERS: Sgt. Lansing, Kay Newman. Mayor Anderson called the meeting to order at 7:30 p.m. Motion by Trustee Pimentel, seconded by Trustee Camp: VOTED to approve the minutes of a regular meeting held July 17, 1989 as previ- ously furnished Trustees in photocopy form with the correction: Deputy Mayor "Fleming ". Unanimously passed.