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HomeMy WebLinkAboutSpec Mtg. Minutes 6/28/1989144 MINUTES of a Regular Meeting - 6/19/89 RESOLUTION 4060 - AUTHORIZE MAYOR TO SIGN LETTER OF ENGAGEMENT VOTED to authorize the Mayor to sign the Letter of Engagement as set forth by , John E. Little of the CPA firm of Ciaschi, Dietershagen, Schaufler, Mickelson, to perform a fiscal impact study analysis of the Savage Farm options for a fee based on hourly rates ranging from $40 to $75 per hour, to be billed monthly, and not to exceed $18,000. Unanimously passed. Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes. There was some discussion regarding the proposal from James Napoleon of Jim Napoleon & Associates, Transportation Engineering Consultants, to assist the Village in its review of the traffic impacts relative to Savage Farm development. Copies of the proposal will be mailed to Trustees and discussion of same will ensue at next Board meeting. The Board agreed to schedule a special meeting for Wednesday, June 28, 1989, 7:00 p.m. for the purpose of continuing discussion re Savage Farm and also, to take up in some detail, the prospectus on Remington Road improvements. Trustee Fleming and Trustee Searle moved to ad' n the me t'ng at 10:55 p.m. Anne Kroh Clerk MINUTES of Special Meeting - 6/28/89 Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held June 28, 1989 at 7:00 p.m. to the Village Hall. PRESENT: Mayor Anderson; Trustees Camp, Fleming, Searle, Wheeler; Acting Attorney Oesterle; Treasurer Silber; Supt. of Public Works Rogers. ABSENT: Trustees imentel, Weiss. OTHERS: J. Majeroni, S. Shiffrin, J. Dennis, Mrs. Van Keuken, K. Newman, news reporters. Mayor Anderson called the Special Meeting to order at 7 :00 p.m. Trustee Wheeler reported that his recommendation, at the May meeting, to proceed with the purchase of Law Enforcement Liability Insurance was based on the original contract provided by Sprague McCarty and he now discovers, in reviewing the policy recently received from them, that four amendments have been made to it - two of which are extremely critical, to wit: the elimination of coverage for Assault and Battery and coverage for Violation of Civil Rights. The Attorney was instructed to write to Sprague- McCarty informing them that if the policy is not changed to reflect the inclusion of the two coverages, as stated above, the Board wishes to cnacel the policy with complete refund. (Letter to be sent Certified Mail) Supt. of Public Works Rogers presented a written report which is on file. Motion by Trustee Fleming, seconded by Trustee Searle: RESOLUTION 4061 - AWARD BID FOR CHIPPER I q,3 MINUTES of a Special Meeting - 6/28/89 VOTED to award the bid for the Chipper to the low bidder, Tracey Road Equipment, for a prive of $11,350. Unanimously passed. Trustees Camp, Fleming, Searle and Wheeler voting yes. Because of Joe Ciaschi's failure, to date, to cooperate with the Engineer and Police Chief in devising a plan for access driveways to the Community Corners off Hanshaw Road, and so that the Engineer may proceed, posthaste, with a sidewalk plan for that location, Engineer Rogers was instructed to write a letter to Mr. Ciaschi - Return Receipt Requested - informing him that the Board has authorized the Engineer to draw up a plan immediately - with or without his input. Supt. Rogers confirmed the meeting of the P.W. Committee scheduled for July 5, at 5 p.m. and left the meeting at 7:30 p.m. to attend a public hearing. Mayor Anderson reported re: -gypsy moth problem reported at previous meeting, he had looked at the tree in question and could not find a trace. He will discuss the matter with Trustee Pimentel when he returns to Ithaca. - "corrected" Little engagement letter has been received reflecting a "monthly" payment. -Youth Bureau - Trustee Searle has scheduled a meeting for Wednesday, July 5. -T.G. Miller preliminary report and also D. Kiefer's letter regarding comments concerning REmington Road and Savage Farm (Trustees have copies.) The T.G. Miller preliminary report was reviewed by the Board. Questions arose concerning road - surfacing breakdown costs for labor, materials, equipment rental, etc. and also cul -de -sac locations and distances. Mayor Anderson will contact Mr. Herrick to try to set up a meeting between Mr. Herrick and Board to address such questions. The Board discussed at length the development of Savage Farm and agreed on the following options to be used by John Little in his financial projections: 1. Leave open - with Village ownership - using market values of $1.6 million, $2.5 million, and $3.5 million. 2. 35% open space - 65% development of single family homes. 3. 10% open space - 90% development of single family homes. 4. Cornell's proposal - 129 building lots and approximately 4 acres for Village purposes. The Board set a date of July 11, 1989 - 7:00 p.m. to meet with Mr. Little and in the meantime, the Treasurer will work with him on required budget data. Supt. Rogers returned to the meeting at 9:15 p.m. There was discussion concerning the hiring of a Planner, and the Mayor will investigate. Motion by Trustee Wheeler, seconded by Trustee Fleming: RESOLUTION 4062 - PROCEED WITH ENGAGEMENT OF JAMES NAPOLEON VOTED to engage the services of James Napoleon of Jim Napoleon & Associates, in connection with the traffic safety and highway capacity impacts pertaining to the development of Savage Farm property, as outlined in his letter dated June 16, 1989, final cost for this work is not to exceed $7,000. Unanimously passed. 144 MINUTES OF SPECIAL MEETING - 6/28/89 Trustees Camp, Fleming, Searle and Wheeler voting yes. Motion by Trustee Fleming, seconded by Trustee Camp: RESOLUTION 4063 - ESTABLISH PETTY CASH FUND FOR VILLAGE COURT VOTED to establish a Petty Cash Fund in the amount of $30.00 for the Village Court. Unanimously passed. Trustees Camp, Fleming, Searle and Wheeler voting yes. Moved by Trustee Searle, seconded by Trustee Fleming to adjourn the meeting at 9:30 p.m. Anne Krohto Clerk MINUTES of a Special Meeting - 7/11/89 Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held July 11, 1989 at 7:00 p.m. in the Sutton Conference Room. PRESENT: Mayor Anderson; Trustees Camp, Pimentel, Searle; Acting Attorney Oesterle; Treasurer Silber; Supt. of Public Works Rogers. ABSENT: Trustees Fleming, Weiss, Wheeler. OTHERS: John Little, John Roscoe, John Majeroni, Village resident Mr. Louis Taraszkiwicz. Mayor Anderson called the meeting to order. John Little, CPA with the firm of Ciaschi, Dietershagen, Schaufler, Mickelson, reviewed with the Board the ground rules in connection with the upcoming fiscal impact analysis of the Savage Farm Development, to wit: - a series of meetings will be necessary, possibly over a ten -week period, for discussions of different things relating to the financial impact syudy, - he does not expect to discuss any of this with the press until his report is completed, nor will he take phone calls from members of the community, . he stressed the importance of compiling information as quickly as possible and getting the work done, advising that these discussions be limited to Trustees and Consultant. The Attorney suggested that the public be asked to submit all comments in writing so that their input is not lost in the process. Mr. Little distributed copies of his prepared AGenda for the evening's meeting. , The first purpose of the study, he said, is to learn what the impact of this proposed project will have upon the Village, especially in the future real estate tax rate, and that the primary purpose of tonight's session is to review the selection of a method of approach. The two applicable methods are the Case Study Method and Per Capita Method. The first concerns the deficiencies in the infrastructure,