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HomeMy WebLinkAboutReg Mtg. Minutes 7/17/19891*s- MINUTES of Special Meeting - 7/11/89 i.e., inadequate water, sewer, roads. This is a time - consuming method, he stated, and will entail going over every line item in the budget. The Per Capita Method is used where there exists an excess of capacities - water, sewer, roads, etc. - the key factor being that the cost of capital in the future is relatively the same as today (inflation taken into account), but it must be determined that there are no major capital projects "on the horizon." *Mr Little lead the discussion about the merits of each approach. He pointed out that the Village had excess water capacity, had reserved adequate sewage treatment capacity, did not have to make major, if any, road expenditures, and could see no capital costs directly attributable to the development of Savage Farm. These considerations meant that we did not have to use the Case Study method. He noted that Lansing Village had to use the case study method because their circumstances were just the opposite of ours. Furhtermore, because trends for each of our budget line items could not be easily discerned (discussion that they might be confused by the inclusion of capital expenditures), Mr. Little thought that the Per Capita method would probably be more appropriate. The Board concurred and a preliminary example was discussed. The preliminary example was based on the tentative Cornell proposal of 129 lots, and 474 people added to an existing 3500 population. In summary, the results showed a $159,000 increase in costs and $145,000 increase in revenue. It was emphasized that these numbers might vary greatly depending on equalization rates, population assumptions, etc. It was suggested that if this was to be the primary approach, that we should develop backup data to check these results. When asked how we might do that, Mr. Little suggested that we do a line by line estimation, essentially a case study. Since the capital costs are not a factor, this case study method should not be too difficult to accomplish. He then suggested that we use the next meeting to establish the behavior of each budget line item in response to Savage Farm development. There was discussion about the Board's obligations as the Lead Agency with respect to the Financial Impact Statement. The Board thought that the only municipalities and agencies outside the Village of Cayuga Heights that might be adversely affected financially in any way would be the Village of Lansing and the Ithaca School District. The effect on the water commission and sewer plant were thought to be neutral or positive, and no effect was anticipated on the Town of Ithaca or the County. Attorney Oesterle was asked to advise the Board about the extent to which the Village of Cayuga Heights should include the entities of Village of Lansing and School District in the financial impact statement, and to write them asking for a statement concerning the fiscal impact on them, if she deems that appropriate. Submitted by Trustee Camp Reports from Department Heads of their assumption figures for cost estimates for services to the Savage Farm Development will be submitted to Trustees before the next session which is scheduled for Tuesday, July 18 at 7:00 p.m. in the Sutton Conference Room. The 1989 -90 Budget will be reviewed, by line item, at this session. Meeting adjourned 8:30 p.m. Anne Kroht Clerk MINUTES of Regular Meeting - 7/17/89 Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held July 17, 1989 at 7:30 p.m. in the Village Hall. 14�o MINUTES of Regular Meeting - 7/17/89 PRESENT: Deputy Mayor Fleming; Trustees Camp, Pimentel, Searle, Wheeler; Attorney Sovocool; Treasurer Silber; Supt. of Public Works Rogers; Police Chief Wall; Fire Chief Millier. ABSENT: Mayor Anderson, Trustee Weiss. OTHERS: Kay Newman Deputy Mayor Fleming called the meeting to order at 7:30 p.m. -� Motion by Trustee Camp, seconded by-Trustee Searle: VOTED to approve the minutes of a regular meeting held June 19, 1989 and a special meeting held June 28, 1989, as furnished Trustees in photocopy form. Unanimously passed. Trustees Camp, Pimentel, Searle and Wheeler voting yes. Motion by Trustee Pimentel, seconded by Trustee Camp: VOTED to approve the Abstract of Audited vouchers dated 7/17/89 in the following amounts: General Fund - $100,683.74; Sewer Fund - $27,789.98; Capital Fund - $852.35, subject to a transfer correction per Treasurer Silber of $72.47 from Acct. A3410.22 to A3410. 11 and alsoto withhold payment of $4,000 to Ciaschi, et al for the firest progress billing on SAvage Farm until the special meeting of the 18th, when the Treasurer will ask Mr. Little for a detailed billing. Question arose concerning the Ithaca Agency bill and the TReasurer will investigate the proration of it before sending in the payment. Unanimously passed. Trustees Camp, Pimentel, Searle and Wheeler voting yes. Deputy Mayor Fleming presented the report of the Mayor as follows: - David Allen, per Betty Miller, will maintain the Marcham Garden for a fee of $60 /yr. - Ken Turk's continued request for Board consideration for no concrete (sidewalk) across his driveway. The Board affirmed their earlier decision to deny Mr. Turk's request. In connection with this, the Board adopted policy stating that.concrete sidewalk will be continued over driveways and advised the Engineer to put such notice in the next issue of Village Voices. The Engineer reported that the only driveway where the concrete sidewalk does not cross the driveway is Avery Gentle's and the Engineer said that he was under the impression that Mr. Gentle now regrets that he had not extended the concrete sidewalk across his driveway. The Board instructed the Mayor to write Mr. Turk informing him of the Board's decision, and also Dr. and Mrs. Speno who have made the same request, and further to mention in the letter the Avery Gentle case. - Re Equalization Rates - Trustee Wheeler will meet with Don Franklin on July 19th and will report his findings at a later meeting. Community Center Report - Trustee Searle announced that John Ogden is the new president of the Association. Reporting on youth affairs, she announced that the Community Youth Development Forum between the Villages of Cayuga Heights and I `,O MINUTES of Regular Meeting - 7/17/89 Lansing and Town of Ithaca is scheduled for July 31, in the School Cafeteria and invited Trustees to attend. Fire Chief Millier presented his written report which is on file. Chief Millier informed the Board that the John Patte family will occupy the Village owned property at 825 Hanshaw Road and that both Mr. and Mrs. Patte will drive the fire trucks. The Fire Council will draw up an agreement for review by the Attorney. Motion by Trustee Pimentel, seconded byTrustee Camp: RESOLUTION 4064 - AUTHORIZE PURCHASE OF PAGERS VOTED to authorize the Fire Chief to purchase two pagers and chargers at a cost of $800 for use by Police Officers in order that they may receive, directly from the Dispatcher, all fire and rescue calls; this to be expended equally from Police and Fire Equipment accounts. Unanimously passed. Trustees Camp, Pimentel, Searle and Wheeler voting yes. Treasurer Silber reported that, at the recommendation of Jack Little, and as a result of the latter's dissatisfaction with the Village's present system, he will investigate the software package for municipal accounting put out by Williamson Law Book. The Attorney had no report. Trustee Wheeler, in an update on the Law Enforcement Liability Insurance, reported that he had telephoned Sprogue /McCarty and learned that the amendments to the policy are a requirement of the NYS Insurance Commission and that the firm will work with the Village regarding cancellation of the policy, if necessary. He said that Att. Oesterle will report on this at a future meeting and she will be asked also, per Trustee Wheeler's request, to get a history of why NYS is requiring the amendments. Police Chief Wall presented his statistical report which is on file. Motion by Trustee Camp, seconded by Trustee Wheeler: RESOLUTION 4065 - AUTHORIZE POLICE CHIEF TO ADVERTISE FOR SALE OF USED POLICE CAR VOTED to authorize Chief Wall to advertise for.the sale of-the used 1986.Dddge Diplomat for a price of $3200. Unanimously passed. Trustees Camp, Pimentel, Searle and Wheeler voting yes. Chief Wall reported that he will investigate the situation alluded to in Dr. Elkins' ' letter requesting installation of "No Parking Zone" signs on E. Upland Road. Chief Wall presented a drawing of a sign to be placed in front of the Village Hall which he believed is designed to be made in plastic. The Board, objecting to a plastic sign, authorized Trustee Searle to investigate other possibilities. Supt. of Public Works Rogers presented his report which is on file. I qg MINUTES of Regular Meeting - 7/17/89 Regarding the sidewalk repair /replacement, it was Board consensus to take action as follows: Under Existing Contract West side of Corson Place South side of Sunset Drive Sunset Park West side of Sunset Park Road South side of Iroquois Road South side of Northway Road West side of Overlook Road South side of Hillside Drive West side of Highland - W. Upland to Cayuga Pk. Circle West side of Highland - Cayuga Pk. north to #634 South side of Cayuga Pk. Circle South side of Wyckoff Road Country Club Road Not Under Contract North side of White Park Road East side of White Park Place North side of Iroquois Road ADD: North side of Wyckoff Road Circle Board Action Patch Patch Replace 4' concrete walk (same location) Patch Patch - West to The Parkway; The Parkway to Highland Replace Patch 20% (Exception to policy of one sidewalk on any given road, because it leads to C.H. School) Ignore Ignore Patch Patch Patch Replace Patch Board Action Remove - up to southwest corner of Lewis property Remove Remove Patch Engineer to look at lower Hanshaw Road with the possible replacement of asphalt covered sidewalk as an offsetting quantity to reductions in I.C.R. contract. The Engineer was instructed to negotiate changes in present sidewalk:.contract with I.C.R. Corp. to permit the change in location and possible reduction of total sidewalk square footage with no increase in cost to the Village. In connection with the request from M/M Frank for the extension of the water line on Klinewoods Road by 300 feet to The Parkway, to achieve better water pressure, the Engineer was asked to provide information concerning the hydrants which will be affected. Motion by Trustee Searle, seconded by Trustee Pimentel: RESOLUTION 4066 OYT PERMITTED TO ATTEND WELDING SCHOOL VOTED to authorize Bruce Hoyt, mechanic for the Village, to attend a one -day welding school sponsored by Cornell Local Roads Program in Seneca co. in September, Registration fee is $15.00. Unanimously passed. Trustees Camp, Pimentel, Searle and Wheeler voting yes. e 1`q MINUTES of Regular Meeting - 7/17/89 Motion by Trustee Pimentel, seconded by Trustee Camp: RESOLUTION 4067 - INCREASE ALLOWABLE MILEAGE REIMBURSEMENT VOTED to increase the allowance to $.24 per mile for the use, by Village personnel, of their personal vehicle for Village business - effective 7/1/89. Unanimously passed. Trustees Camp, Pimentel, Searle and Wheeler voting yes. Supt, of Public Works Rogers reported that the County has approved the Village's request for 50% matching funds for stream control. Motion by Trustee Pimentel, seconded by Trustee Camp: RESOLUTION 4068 - APPROVE REFUND VOTED to authorize the refund of $22.81 to Simon Wong for overpayment of his water bill. Unanimously passed. Trustees Camp, Pimentel, Searle and Wheeler voting yes. Supt. of Public Works Rogers was excused from the meeting at 10 p.m. so that the Board could proceed to discuss the Preliminary Report re Remington Road Improvement submitted by David Herrick of T.G. Miller Associates, dated July 12, 1989. It was the consensus that the Report did not provide information previously requested, which the Board hoped to use in determining how much of the work could be done by Village crews. The Mayor is instructed to write Mr. Herrick once again, expressing the urgency for a complete, detailed breakdown of: labor rates and number of hours of each, rental rates for equipment and number of hours, roadway specifications used in the estimate, amounts and grades of asphalt and gravel. After this information has been submitted, in writing, the Board plans to invite Mr. Herrick to meet with them. Trustee Camp led a discussion of the Savage Farm and in particular, the question of the Board's uncertainty as to what to ask Cornell for in the way of land for public use, i.e., park /open space - location, type, and amounts. He believed there is a lack of Board consensus on these points and especially the question of how the space would be used, i.e., formal playing fields /picnic areas versus open space /no organized activities. He invited comments from other Board members, stating he would like to see a plan in place to try to get the land from Cornell. (Att. Sovocool left the meeting at this point - 10 :20 p.m.) Trustee Camp polled the Board on how many acres they wished to see the Village get, with results as follows: Trustee Searle - approx. 40 to 60 acres, Trustee Wheeler - approx. 20 acres, Trustees Pimentel, Fleming and himself - approx. 10 acres. Discussion touched briefly on the Board's opinions regarding exit onto Highgate Road and also the number of entrances from N. Triphammer Road to the development. ' Trustee Searle moved and Trustee Pimentel seconded t journ at 111.0,00 p.m. Anne Krohto�l - - Clerk MINUTES of Special Meeting - 7/18/89